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CC 2023-11-28 Public Safety Cameras_PPCity of Arroyo Grande Public Safety Camera Project Notice of Award 8/22/2024 1 Background 2016, camera system installed throughout town. System became obsolete and inoperable June 2022 – Police Department RFP August 2023 – Previous bids rejected August/September 2023 – City Project team develops specifications, camera locations September 2023 – Advertised project October 2023 – Five bids received 8/22/2024 2 Project Development Project Team – Police Department, Information Technology, Public Works Project structure – RFP vs. Notice Inviting Bids Specification development – Features vs. Performance Locations – Public vs. Private 8/22/2024 3 Bid range $430,411-$945,886 Low bid ADT responsive = $430,411 20% contingency = $86,082 Total cost = $516,493 8/22/2024 Budgeted Funding $244,300 COPS $880,700 ARPA Total = $1,125,000 Funding Low bid responsive and responsible 4 Annual Costs $73,800 recurring costs technical support: $46,000 (required, first-year included in project cost) software licensing: $1,800 (recommended after year 1) preventive maintenance: $26,000 (recommended after year 1) 8/22/2024 5 Locations - Overall 8/22/2024 6 Detailed Locations 8/22/2024 7 Low Bid Evaluation Low bid responsive and responsible Verified that specified product meets specifications Called references - Cities of Long Beach and Corona Interviewed company – asked questions Questioned annual costs 8/22/2024 8 Recommendation Award a contract for the Public Safety Camera System Project to ADT Commercial, LLC in the amount of $430,411 Authorize the City Manager to approve change orders of 20% of the contract amount, $86,082.21, for unanticipated costs during the construction phase of the Project Determine that the Project is categorically exempt from the California Environmental Quality Act (“CEQA”) 8/22/2024 9