CC 2023-11-28 Public Safety Cameras_PPCity of Arroyo Grande
Public Safety Camera Project
Notice of Award
8/22/2024
1
Background
2016, camera system installed throughout town.
System became obsolete and inoperable
June 2022 – Police Department RFP
August 2023 – Previous bids rejected
August/September 2023 – City Project team develops specifications, camera locations
September 2023 – Advertised project
October 2023 – Five bids received
8/22/2024
2
Project Development
Project Team – Police Department, Information Technology, Public Works
Project structure – RFP vs. Notice Inviting Bids
Specification development – Features vs. Performance
Locations – Public vs. Private
8/22/2024
3
Bid range $430,411-$945,886
Low bid ADT responsive = $430,411
20% contingency = $86,082
Total cost = $516,493
8/22/2024
Budgeted Funding
$244,300 COPS
$880,700 ARPA
Total = $1,125,000
Funding
Low bid responsive and responsible
4
Annual Costs
$73,800 recurring costs
technical support: $46,000 (required, first-year included in project cost)
software licensing: $1,800 (recommended after year 1)
preventive maintenance: $26,000 (recommended after year 1)
8/22/2024
5
Locations - Overall
8/22/2024
6
Detailed Locations
8/22/2024
7
Low Bid Evaluation
Low bid responsive and responsible
Verified that specified product meets specifications
Called references - Cities of Long Beach and Corona
Interviewed company – asked questions
Questioned annual costs
8/22/2024
8
Recommendation
Award a contract for the Public Safety Camera System Project to ADT Commercial, LLC in the amount of $430,411
Authorize the City Manager to approve change orders of 20% of the contract amount, $86,082.21, for unanticipated costs during the construction phase of the Project
Determine that the Project is categorically exempt from the California Environmental Quality Act (“CEQA”)
8/22/2024
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