CC 2024-02-27_11a Council Goals and PrioritiesItem 11.a.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
SUBJECT: Update on City Council Goals and Priorities
DATE: February 27, 2024
SUMMARY OF ACTION:
Update regarding the progress made toward meeting the City Council’s Goals and
Priorities for Fiscal Years 2023-25 (July 1, 2023 through June 30, 2025). (Goals and
Priorities for FY 2023-25).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no financial impacts associated with receipt of the update regarding progress
toward meeting the Goals and Priorities for FY 2023-25.
RECOMMENDATION:
Receive an update regarding progress toward the Goals and Priorities for FY 2023-25.
BACKGROUND:
Every two years, staff and the City Council prepare a Biennial Budget document, which
commits government resources and services to accomplish the City’s mission of making
Arroyo Grande the best place possible for everyone who lives, works, and visits here. As
part of the budgeting process, the City utilizes a thoughtful process to establish the City’s
focus and priorities, culminating in the City Council determining goals for the following
two-year period. These goals become the foundation upon which s taff prepare the
Biennial Budget.
On March 2, 2023, the City Council considered and approved a list of Goals and Priorities
for FY 2023-25 to help direct the work of the City Council and staff during the biennial
budget cycle. The identified Goals and Priorities are outlined below. This report provides
an update regarding the City’s progress on completing the identified Goals and Priorities
for FY 2023-25. This also provides an opportunity for the public to learn of the City’s
progress and share input with the City Council on any of the Goals and Priorities and
share input with the City Council for consideration of any additional direction to staff.
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Item 11.a.
City Council
Update on City Council Goals and Priorities
February 27, 2024
Page 2
Major City Goals
The City Council has set four goals for the City for FY 2023-25.
Goal #1: Funding – Support a thriving community through fiscal responsibility, economic
development efforts, and additional and alternative revenue streams.
Strategies for the next two years:
Economic Development
Pursue Potential Revenue Measure
Evaluate Potential to Enable Cannabis Businesses within the City
Goal #2: Fire Services – Implement operational and fire emergency service delivery
improvements through the Five Cities Fire Authority, and complete the transition of
services to Oceano due to its exit from the Authority.
Strategies for the next two years:
Work with Regional Partners on Fire Services in 5 Cities
Funding for Fire Services
Goal #3: Infrastructure – Invest in and complete critical infrastructure projects throughout
the City through the strategic prioritization of projects based on available resources.
Strategies for the next two years:
Pursue Alternative Funding Sources for Infrastructure Needs
Work with Regional Partners on Infrastructure Projects
Prioritize Key Infrastructure Projects
Goal #4: General Plan Update – Prioritize and complete major work efforts for the
comprehensive General Plan update to provide a vision and framework for future
development within the city.
Strategies for the next two years:
Public Outreach
Diversity, Equity, Inclusivity, and Justice Lens
General Plan Elements
Baseline Analysis of Existing and Future Business Needs
Climate Action Plan
Code Update
Environmental Impact Report
Objective Design Standards
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Item 11.a.
City Council
Update on City Council Goals and Priorities
February 27, 2024
Page 3
ANALYSIS OF ISSUES:
While each of the goals are large and complex, staff is pleased to report that substantial
progress has been made in many areas. Below is additional information and detail of
each goal accompanied by major accomplishments toward meeting those goals.
Additional information regarding the status of work toward meeting the Goals and
Priorities is included as Attachment 1.
Review of Major City Goals
Goal #1: Funding
Strategy: Economic Development
Administration of the Arroyo Grande TBID was successfully transferred from the
South County Chambers of Commerce to City staff.
Resolution No. 5308 was adopted, which modified the bylaws and advisory board
structure of the Arroyo Grande TBID.
Following City Council approval, staff purchased and implemented decorative
concrete barriers for the long-term parklet program.
Staff have worked with consultants to continue identification of paths forward for
the disposition and development of the City-owned site located at 400 W. Branch
Street.
Strategy: Pursue Revenue Measure
Following the development and issuance of a request for proposals, the City
Council entered into an agreement with CliffordMoss for voter opinion polling and
public outreach and education services for a potential future ballot measure.
Results of the voter opinion poll were presented to the City Council and direction
was provided for continued public outreach and education services.
Goal #2: Fire Services
Strategy: Work with Regional Partners on Fire Services in 5 Cities
Staff worked with partner agency staff to establish a new Joint Powers Authority
between the City and the City of Grover Beach.
Staff have engaged in contract negotiations with the County of San Luis Obi spo to
provide fire service to the community of Oceano.
Strategy: Funding for Fire Services
Fire and EMS services were determined to be among service priorities through the
potential revenue measure feasibility study.
The City entered into a Fire Prevention Agreement with the Five Cities Fire
Authority for the City to conduct fire inspection services within the city.
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Item 11.a.
City Council
Update on City Council Goals and Priorities
February 27, 2024
Page 4
Goal #3: Infrastructure
Strategy: Pursue Alternative Funding Sources for Infrastructure Needs
Staff have worked with representatives of Federal Emergency Management
Agency for the reimbursement of funds as a result of damage associated with the
January – March 2023 storms.
Staff secured federal Community Project Funding/Congressionally Directed
Spending funds for the Swinging Bridge Retrofit Project.
Staff worked with the San Luis Obispo Council of Governments for additional
funding for street paving and construction of the Halcyon Road Complete Streets
Project.
Infrastructure funding needs were determined to be among service priorities
through the revenue measure feasibility study.
Strategy: Work with Regional Partners on Infrastructure Projects
Following City Council authorization, staff submitted an application for Water
Infrastructure Finance and Innovation Act funding in support of Central Coast Blue
(CCB) project costs.
Staff continued to work with CCB member agencies and the JPA to continue
progress toward the implementation of the project.
Strategy: Prioritize Key Infrastructure Projects
The City Council approved a contract for concrete repair work, including sidewalk
repairs, throughout the city.
The City Council approved a Conditional Use Permit for debris removal and bank
stabilization of Corbett Creek by the Coastal San Luis Resource Conservation
District.
The City Council approved the Halcyon Road Complete Streets Plan.
Staff continued work with design and right -of-way consultants in support of the
Traffic Way Bridge Replacement Project.
The City contracted with consultants for Right-of-Way Services for the Traffic Way
Bridge Replacement Project.
Contract services were utilized to remove fallen and undermined trees and other
debris from Arroyo Grande Creek.
The City entered into a contract and initiated the construction of the Public Safety
Camera System Project.
Preconstruction activities have commenced for the Swinging Bridge Rehabilitation
Project.
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Item 11.a.
City Council
Update on City Council Goals and Priorities
February 27, 2024
Page 5
Goal #4: General Plan Update
Strategy: Public Outreach
On August 22, 2023, the City Council conducted a Study Session regarding the
General Plan Update project.
On October 5, 2023, a community workshop was held to provide the community a
brief overview of the update process and conduct activities for community
members to identify assets, issues, and opportunities in the city.
The Community Engagement Summary Report was prepared and released for
public information.
Strategy: Diversity, Equity, Inclusivity, and Justice Lens
A Diversity, Equity, Inclusion, and Justice consultant was retained to assist staff
through the General Plan Update Project.
Other Administrative Accomplishments
In addition to making substantial progress on the City Council’s goals, staff has made
noteworthy progress in other administrative areas, including:
The City Council levied various assessments on Landscape and Lighting
Assessment Districts within the city.
The lease for the Car Corral was extended through July, 2028.
The City Council authorized use of the Affordable Housing Trust Fund in support
of 64 affordable housing units at 700 Oak Park Boulevard.
City staff secured grant funding for traffic safety programs, including DUI
enforcement, and alcoholic beverage sales education and enforcement.
The City supported the 5Cities Homeless Coalition Winter Shelter.
The City’s purchasing policies were updated in response to increased costs of
goods and services.
The City Council held a study session regarding formula businesses in the Village.
Revised formula business regulations were developed and prepared for City
Council adoption.
Updated user and Development Impact Fees for various City regulatory activities,
programs, services and new development.
The City Council adopted updated regulations regarding irrigated turf.
The City Council approved an agreement for the Council Chamber Audio/Video
System Upgrade Project.
The Annual Comprehensive Financial Report was issued and another clean audit
was completed.
City staff increased public engagement with the development of a City mobile app
for easier access to information, critical information push notifications, bill payment,
registration for classes, and more.
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Item 11.a.
City Council
Update on City Council Goals and Priorities
February 27, 2024
Page 6
City staff launched a citywide newsletter, following an 8-year hiatus, providing the
public more information about City operations, projects, and opportunities to
connect.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive an update regarding progress toward the Goals and Priorities for FY 2023-
25; or
2. Provide other direction to staff.
ADVANTAGES:
Receiving the status report on the Goals and Priorities for FY 2023-25 provides an update
to the City Council and the public on the City’s efforts toward completing and
accomplishing a number of vital work efforts.
DISADVANTAGES:
There are no disadvantages at this time.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. Updated Goals and Priorities for FY 2023-25
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ATTACHMENT 1
Page 1
Goal Strategy Task/Action Carryover
Action or New
Responsible
Department
Anticipated to
Start
Completion
Target Update
Funding 1. 1 Economic Development 1.1a Evaluate Economic Development Management Services New CMO 1Q FY2023-24 2Q FY 2023-24 In Progress
1.1b Obtain Economic Development Management Services New CMO 3Q FY 2023-24 3Q FY 2023-24 Not started
1.1c Support Modifications to the AGTBID New CMO/CA/Rec/LIS In Progress 2Q FY 2023-24 Completed
1.1c.i. Transition Administration to City staff New CMO/Rec/PW In Progress 1Q FY 2023-24 Completed
1.1c.ii. Complete Modifications to AGTBID Bylaws and Advisory
Board Structure New CMO/CA/LIS In Progress 2Q FY 2023-24 Completed
1.1d 400 W. Branch Disposition and Development Agreement New CMO/CA/CD In Progress 4Q FY 2023-24 In Progress
1.1e Complete Transition of Temporary Parklets to Permanent
Parklets Carryover CD/PW In Progress 1Q FY2023-24 Completed
1.1f Develop 1-3 Special Events that drive visitation during shoulder
and winter months and build destination awareness New Rec In Progress 4Q FY 2023-24 In Progress
1.2 Pursue Revenue Measure 1.2a Issue an RFP for a consultant to develop a survey and outreach
strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24 Completed
1.2b Award contract with consultant to develop a survey and outreach
strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24 Completed
1.2c Conduct public outreach to the community to communicate need
for additional revenue, including facilitation of a Citizen Committee Carryover CMO/LIS 1Q FY2023-24 1Q FY 2024-25 In Progress
1.2d Bring Revenue ballot measure to Council for consideration
Carryover
CMO/AS/LIS 3Q FY 2023-24 4Q FY 2023-24 In Progress
1.3 Evaluate Potential to Enable
Cannabis Businesses within City
1.3a Conduct study session with the City Council regarding potential
cannabis ordinance Carryover CD/CA/CMO 3Q FY 2023-24 3Q FY 2023-24 Not started
1.3b Prepare and adopt cannabis ordinance, if directed by the City
Council New CD/CA/CMO 3Q FY 2023-24 1Q FY 2024-25 Not started
1.3c Evaluate feasibility of a Cannabis Tax New CD/AS/CA/CMO 3Q FY 2023-24 1Q FY 2024-25 Not started
Fire Services 2.1 Work with Regional Partners on
Fire Services in 5 Cities 2.1a Pursue potential contract with the County to serve Oceano New Fire/CMO 3Q FY 2023-24 4Q FY 2023-24 In Progress
2.2 Funding for Fire Services 2.2a Consider including Public Safety in proposed Revenue measure New CMO/AS/LIS 3Q FY 2023-24 4Q FY 2023-24 In Progress
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ATTACHMENT 1
Page 2
Goal Strategy Task/Action Carryover
Action or New
Responsible
Department
Anticipated to
Start
Completion
Target Update
Infrastructure 3.1 Pursue Alternative Funding
Sources for Infrastructure Needs
3.1a Consider Community partnership for Mark M. Millis Community
Center construction Carryover CMO/Rec/PW In progress 4Q FY 2023-24 In Progress
3.1b Include infrastructure in new Revenue Measure plans and
outreach Carryover AS/CMO/LIS/
PW/CD 1Q FY 2023-24 4Q FY 2024-25 In Progress
3.1c Collect FEMA reimbursement for January - March 2023 storm
damage New AS In progress 3Q FY2024-25 In Progress
3.1d Pursue Grant applications and administration for infrastructure
projects Carryover PW/CD/AS In progress Ongoing In Progress
3.2 Work with Regional Partners on
Infrastructure Projects
3.2a Support ongoing development and financing of Central Coast
Blue project Carryover CMO/AS/PW In Progress Ongoing In Progress
3.2b NCMA Management Agreement Amendments New PW 3Q FY 2023-24 Ongoing In Progress
3.3 Prioritize Key Infrastructure
Projects 3.3a Traffic Way Bridge Carryover CD/PW In progress 2Q FY 2025-26 In Progress
3.3a.i. Traffic Way Bridge Design Carryover CD/PW In progress 4 Q FY 2023-24 In Progress
3.3a.ii. Traffic Way Bridge ROW Carryover CD/PW 1Q FY 2023-24 3Q FY 2023-24 In Progress
3.3a.iii. Traffic Way Bridge Construction Carryover CD/PW 3Q FY 2024-25 2Q FY 2025-26 Not started
3.3b Swinging Bridge Rehabilitation Carryover CD/PW In progress 2Q FY 2024-25 In Progress
3.3b.i. Swinging Bridge Rehabilitation NEPA Carryover CD/PW In progress 3Q FY 2023-24 Completed
3.3bii Swinging Bridge Rehabilitation Bid for Construction Carryover CD/PW 3Q FY 2023-24 3Q FY 2023-24 Completed
3.3b.iii. Swinging Bridge Construction New CD/PW 4Q FY 2023-24 2Q FY 2024-25 In Progress
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ATTACHMENT 1
Page 3
Goal Strategy Task/Action Carryover
Action or New
Responsible
Department
Anticipated to
Start
Completion
Target Update
3.3c Halcyon Complete Streets New CD/PW Not started
3.3c.i. Halcyon Complete Streets Design acquisition New CD/PW 1Q FY 2024-25 1Q FY 2024-25 Not started
3.3c.ii. Halcyon Complete Streets ROW acquisition New CD/PW 1Q FY 2023-24 1Q FY 2024-25 In Progress
3.3c.iii. Halcyon Complete Streets Construction New CD/PW 1Q FY 2024-25 2Q FY 2025-26 Not started
3.3d ATP Development New CD/PW In Progress 3Q FY 2024-25 In Progress
3.3d.i. Award ATP Contract to Consultant New CD/PW 4Q FY 2022-23 4Q FY 2022-23 Completed
3.3d.ii. Final Approval of ATP by Council New CD/PW 3Q FY 2024-25 3Q FY 2024-25 Not started
3.3e 2022 Pavement Management Program Construction New CD/PW 1Q FY 2023-24 2Q FY 2023-24 In Progress
3.3f 2024 Pavement Management Program Design New CD/PW 2Q FY 2023-24 3Q FY 2023-24 Completed
3.3g 2024 Pavement Management Program Construction New CD/PW 4Q FY 2023-24 1Q FY 2024-25 In Progress
3.3h Community Safety Camera Network Carryover Police/CD In Progress 4Q FY 2024-25 In Progress
3.3i Replacement Generator at Station 1 New CD/PW/Fire 4Q FY 2022-23 4Q FY 2023-24 In Progress
3.3j Lift Station 3 New CD/PW 1Q FY 2023-24 1Q FY 2024-25 In Progress
3.3k AG Creek Remediation (Debris removal and bank stabilization)New CD/PW 4Q FY 2022-23 4Q FY 2023-24 In Progress
3.3l Concrete Repair Program New CD/PW 1Q FY 2024-25 4Q FY 2024-25 In Progress
3.3m Concept plan/design for new Mark M. Millis Community Center
Building New CD/PW/Rec 1Q FY 2023-24 4Q FY 2023-24 In Progress
3.3n CMP Lining New CD/PW 1Q FY 2024-25 Ongoing In Progress
Infrastructure (continued)
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ATTACHMENT 1
Page 4
Goal Strategy Task/Action Carryover
Action or New
Responsible
Department
Anticipated to
Start
Completion
Target Update
4.1 Public Outreach 4.1a Plan and Host a Kick-Off Meeting with Community New CD/LIS 1Q FY 2023-24 1Q FY 2023-24 Completed
4.2 Diversity Equity Iinclusivity
Justice Lens 4.2a Management of DEIJ consultant New CD In Progress Ongoing In Progress
4.3 General Plan Elements New CD 2Q FY 2023-24 3Q FY 2024-25 Not started
4.4 Baseline Analysis of Existing
and Future Business Needs 4.4a Survey Local Businesses Carryover
Action CD 1Q FY 2023-24 4Q FY 2023-24 Not started
4.4b Conduct a Retail Market Analysis New CD 1Q FY 2023-24 4Q FY 2023-24 Not started
4.5 Climate Action Plan New CD 2Q FY 2023-24 3Q FY 2025-26 Not started
4.6 Code Update 4.6a Bring code changes to Planning Commission for approval New CD 3Q FY 2025-26 3Q FY 2025-26 Not started
4.6b Bring draft Ordinance of code revision update to Council New CD 4Q FY 2025-26 4Q FY 2025-26 Not started
4.7 EIR 4.7a Complete draft EIR New CD 1Q FY 2024-25 3Q FY 2024-25 Not started
4.7b Complete final EIR New CD 3Q FY 2024-25 4Q FY 2024-25 Not started
4.8 Objective Design Standards Carryover CD/CA 1Q FY 2023-24 1Q FY 2023-24 In Progress
General Plan Update
CMO City Manager's Office
AS Administrative Services
LIS Legislative and Information Services
PD Police Department
PW Public Works
Rec Recreation Services
Fire Five Cities Fire Authority
CD Community Development
Key
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