CC 2024-02-27_09b FY 2023-24 Second Quarter Status ReportItem 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director
SUBJECT: Consideration of Fiscal Year 2023-24 Second Quarter Status Report
and Request to Approve Six Budget Adjustment Requests
DATE: February 27, 2024
SUMMARY OF ACTION:
Consider, receive, and file the Fiscal Year (FY) 2023-24 Second Quarter Financial Status
Report (the “Second Quarter Report”) and approve six (6) Budget Adjustment Requests.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Preparation of the Second Quarter Report requires staff time within the existing work plan
and budget for the Administrative Services Department. At the end of the second quarter,
FY 2023-24 revenues for the Consolidated General Fund were $8.6 million, or one
percent (1%), below than the Budget Target (“Target”). Actual Expenditures were $12.4
million, and below the Budget Target by approximately $1.3 million, or four percent (4%).
The City Council is being asked to approve six budget adjustments. The overall impact to
the budget is an increase in Consolidated General Fund expenditures of $185,310, COPS
Fund expenditures of $25,000, Water Fund expenditures of $13,975, and Sewer Fund
expenditures of $20,000, as reflected in the following table 1:
Table 1 – Second Quarter Budget Adjustment Request
RECOMMENDATION:
Consider, receive, and file the FY 2023-24 Second Quarter Report; and approve six
Budget Adjustment Requests.
Request Revenue Expenditure
General
Fund
COPS Fund
Impact
Water Fund
Impact
Sewer
Fund
Building Contractual Services 123,700 185,000 23,000 - - -
City Attorney Contract Costs - 150,000 150,000 - - -
Escribe Webcasting Module - 12,310 12,310 - - -
Police Equipment - 25,000 - 25,000 - -
Central Coast Blue (CCB) Operating Costs - 13,975 - - 13,975 -
Lift Station #1 Pump Repair - 20,000 - - - 20,000
Totals 123,700 406,285 185,310 25,000 13,975 20,000
Page 21 of 299
Item 9.b.
City Council
Consideration of Fiscal Year 2023-24 Second Quarter Status Report and Request
to Approve Six Budget Adjustment Requests
February 27, 2024
Page 2
BACKGROUND:
Each fiscal year the City Council adopts a budget, which commits government resources
and services to accomplish the City’s mission of making Arroyo Grande the best place
possible for everyone who lives, works, and visits here. The Second Quarter Report is
the second of four financial performance reports that staff will present to Council during
the 2023-24 fiscal year. The purpose of the FY 2023-24 Second Quarter Report is to:
Compare second quarter revenues received and expenditures incurred to the
second quarter of the prior year and to the budgeted Target to determine the City’s
financial performance;
Provide explanations for key account variances and identify any potential trends
that might impact financial planning; and
Provide other key second quarter information including headcount statistics, status
of Capital Improvement Projects, and requests for City Council’s approval of
Budget Adjustment Requests that have not previously been approved.
The City’s actual second quarter financial results will be compared to both the prior year’s
second quarter and the budgeted Target. The Target for expenditures is calculated as
one half (50%) of the FY 2023-24 Budget and represents the 6-month period from July
2023 through December 2023. The Non-Departmental Annual Payments line has a
Target of the full budget. The Measure O-06 Sales & Use Tax CIP allocation line has a
Target of zero as the allocation is completed in the fourth quarter . This approach
decreases the expenditure Target from 50% to 42% for the second quarter. The Target
for revenues does not use the 50% Target but a Target of 35.4% that more accurately
reflects the anticipated revenues to be received in the second quarter of the FY. Using
the Target as a comparator against actual results provides a simplified method to evaluate
performance for the quarter.
The Second Quarter Report also includes a section regarding Budget Adjustments
Requests. This section summarizes individual budget adjustments approved by the City
Council during the second quarter, as well as administrative adjustments completed by
City staff. Additionally, this section of the report includes new Budget Adjustment
Requests not otherwise addressed in previous City Council agenda items. Approval will
enable the City to complete important work items and meet the needs of the community.
Page 22 of 299
Item 9.b.
City Council
Consideration of Fiscal Year 2023-24 Second Quarter Status Report and Request
to Approve Six Budget Adjustment Requests
February 27, 2024
Page 3
ANALYSIS OF ISSUES:
Second Quarter (Q2) Revenue and Expenditures Compared to Prior Year
Table 2 - Current Year Q2 Actuals Compared to Prior Year Q2 Actuals
The Consolidated General Fund shown in Table 2 is the primary operating fund of the
City and accounts for resources and services traditionally associated with government.
The Consolidated General Fund provides administrative, financial, police protection,
community development, public works, fire, and recreation services to the community and
other funds. The Consolidated General Fund accounts for revenues that have
unrestricted uses and are not required legally or by contractual agreement to be
accounted for in another fund. The City has historically reported on the Consolidated
General Fund separately from the Local Sales Tax Fund, although the City’s auditors
traditionally combine this information in the Annual Comprehensive Financial Report.
The Local Sales Tax Fund accounts for the revenues derived from Measure O-06, a local
1/2% sales tax approved by the City's voters in November 2006. Measure O-06 included
advisory measures when passed, providing direction on the uses to which the funding
should be allocated. To ensure accountability, the measure included a provision requiring
the City to publish and distribute an annual report to each household on the revenues and
expenditures from the sales tax proceeds. To aid in the collection and repor ting of this
information, the City has accounted for this fund in a separate account.
This report presents information for the Consolidated General Fund that includes Local
Sales Tax Fund Measure O-06 revenues and expenditures. Consolidated General Fund
revenues at the second quarter of this year were approximately $214,439 million higher
than the second quarter of the prior year. Expenditures were approximately $1.2 million
higher at the end of the second quarter of the current fiscal year versus the second quarter
of the prior year. A more thorough explanation of second quarter variances is set forth in
the attached financial report. The following is a summary of the second quarter variances
between the two fiscal years.
Revenue (approximately $214,439 higher)
The majority of the $214,439 variance between the second quarter of this year and the
prior second quarter is related to the increase in User Fees received in the second quarter
of FY 2023-24 when compared to the second quarter of FY 2022-23.
Second Quarter
FY 2023-24
Second Quarter
FY 2022-23 Variance
Revenue 8,612,371 8,397,932 214,439
Expenditures 12,350,666 11,106,641 1,244,025
Page 23 of 299
Item 9.b.
City Council
Consideration of Fiscal Year 2023-24 Second Quarter Status Report and Request
to Approve Six Budget Adjustment Requests
February 27, 2024
Page 4
Expenditures (approximately $1.2 million higher)
Second quarter expenditures compared to the prior year were higher by $1.2 million. The
majority of the variance between the two fiscal quarters is related to increased costs of
one-time payments for Liability and Property Insurance, CalPERS Unfunded Accrued
Liability, and Workers Compensation.
Second Quarter (Q2) Revenue and Expenditures Compared to Target
Table 3 - Current Year Q2 Actuals Compared to Target
Table 3 above compares second quarter actual results to the budgeted Target. Second
Quarter actual revenue was short of the Target by $151,113. Second Quarter actual
expenditures were short of the Target by approximately $1.3 million. The following is a
summary of the second quarter revenue and expenditure variances compared to the
budgeted Target. A more thorough explanation of second quarter variances is set forth in
the attached financial report.
Revenue ($151,113 lower)
The actual second quarter Consolidated General Fund revenue shortfall compared to the
Target is not unusual. Revenue realization is typically low in the second quarter of the
fiscal year due to the time lag involved in billing cycles and the receipt of reimbursements.
Some of the larger revenue variances are explained below.
The largest single source of City revenue is Secured Property Tax. Secured Property Tax
is billed by the County to property owners and payable in two (2) installments. Property
owners typically receive their second property tax bill at the end of September or early
October, with a due date of November 1st. Most of the property tax related to the second
installment was received in December, 2023. The second installment is due on April 1st
and will be reflected in the fourth quarter report. The revenue Target includes the
equivalent of four months of property tax revenue, but actuals were still lower than this
conservative revenue assumption by $235,374.
License and permit revenue is above the Target by $61,850. User fee reven ue is above
the Target by $212,094. Planning revenue exceeded the Target by $31,774. The Target
is based on 50% or 6 months of the fiscal year’s total budget. Revenue in this category is
customer driven and fluctuates over the course of a year as well as year over year based
on demand.
FY 2023-24
Second Quarter
FY 2023-24
Second Quarter Variance
Revenue 8,763,486 8,612,372 (151,113)
Expenditures 13,683,153 12,350,666 (1,332,487)
Page 24 of 299
Item 9.b.
City Council
Consideration of Fiscal Year 2023-24 Second Quarter Status Report and Request
to Approve Six Budget Adjustment Requests
February 27, 2024
Page 5
Other revenue is made up of Business License Tax, Fines, Intergovernmental Income,
Other Charges for Service, and Other Revenues. The actual revenue in this category is
lower than the Target by $190,937. The largest variance in this category is related to three
revenue accounts. The revenue from other government agencies accounts for the SB
1090 funds earmarked for use of the General Plan Update. Once these funds are spent
for this project, the revenue will be recognized at that time.
Expenditures (approximately $1.3 million lower)
Actual second quarter expenditures were $1,332,487 under the Target. Some of the more
significant savings occurred in Police, Community Development, Public Works,
Administrative Services, and City Administration Departments. The Second Quarter
Report provided in Attachment 1 includes greater detail regarding the causes for the
expenditure variances in these departments.
Section 5 of the Second Quarter Report includes a new update on the Goal Status
Reports to Council, that includes City’s progress towards completing Major City Goals
and City’s Capital Improvement Plan. This information is provided to keep the Council
apprised of the status of the Goal Status Reports and includes progress towards
completing Major City Goals and Capital Improvement Plan.
Budget Adjustments
Staff identified six budget adjustments that are requested as described in more detail
below:
Community Development: Appropriate $23,000 from the General Fund Balance to
account for the increased costs related to Building Contractual Services. Recent
development and building permit activity has increased and a demand for plan
check services has resulted. In order to help decrease the processing time to
return building permit plan checks to customers, additional contractual services
totaling $180,000 is requested. These increases are expected to be offset by a
conservative increase to fee revenues totaling $123,700. Additionally, it is
recommended to reallocate the remaining $38,300 of budgeted expenditures
within the Building Division salary savings to cover a portion of this increased costs
since the contractual firm has been providing this service until the new Building
Permit technician began with the City in January 2024.
City Administration: Appropriate $150,000 from the General Fund Balance to
account for the increased costs related to the City Attorney contract. Best, Best,
and Krieger continues to provide exceptional service to the City and has increased
the amount of hours used by approximately 50 hours per month to a monthly
average of approximately 165 hours. This increased service level was not reflected
in the original budget estimates for FY 2023 -24, but has been seen as necessary
to update some of the City’s practices. Opportunities to reduce legal costs in the
Page 25 of 299
Item 9.b.
City Council
Consideration of Fiscal Year 2023-24 Second Quarter Status Report and Request
to Approve Six Budget Adjustment Requests
February 27, 2024
Page 6
future are being identified. City staff will incorporate a more accurate estimate in
the Mid-Cycle FY 2024-25 budget update at a future Council meeting.
Legislative and Information Services: Appropriate $12,310 from the General Fund
Balance to add the Escribe Webcasting Module to provide video indexing to the
City Council meetings and support the automation of meetings.
COPS Fund: Appropriate $25,000 from the State COPS Block Grant Fund to
purchase license plate readers, evidence drying rack, handheld laser speed gun,
and a drone. All pieces of equipment are eligible for COPS Grant Fund use but the
special revenue fund did not incorporate these items into this budget.
Water Fund: Appropriate $13,975 from the Water Enterprise Fund Balance to fund
the City’s share of the Central Coast Blue (CCB). This increase is related to the
CCB Mid-year Budget request presented to the CCB Board on Monday, February
5, 2024, due to substantive work activities related to the start-up of the Authority,
including but not limited to legal and financial advisor services.
Sewer Fund: Appropriate $20,000 from the Sewer Enterprise Fund Balance to
replace one of the pumps at Lift Station # 1. The pumps at Lift Station # 1 are the
City’s largest sewage pumps and pump around 250,000 gallons of raw sewage
per day for it to flow via gravity in the collection system to the plant in Oceano.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file the Fiscal Year 2023-24 Second Quarter Financial Status Report
and approve six Budget Adjustment Requests;
2. Provide other direction to staff regarding the FY 2023-24 Second Quarter Financial
Status Report and the six Budget Adjustment Requests;
3. Receive and file the FY 2023-24 Second Quarter Financial Status Report and do
not approve the Budget Adjustment Requests and provide further direction to staff ;
or
4. Provide other direction to staff.
ADVANTAGES:
The financial report presents an updated review of the City’s financial performance in the
second quarter of FY 2023-24. Approval of the requested budget adjustments will enable
staff to continue providing high quality services to the organization and to the public.
DISADVANTAGES:
No disadvantages have been identified at this time.
Page 26 of 299
Item 9.b.
City Council
Consideration of Fiscal Year 2023-24 Second Quarter Status Report and Request
to Approve Six Budget Adjustment Requests
February 27, 2024
Page 7
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. Fiscal Year 2023-24 Second Quarter Financial Status Report
Page 27 of 299
ATTACHMENT 1
Page 1
ENSURING FISCAL
STABILITY:
In Fall 2020, the City Council
established a goal to ensure
financial stability for the
organization throughout the
planning, budgeting, and
expenditure process, including
preparation and presentation
of year-end and quarterly
financial reports.
City of Arroyo Grande
Fiscal Year 2023-24
Second Quarter Financial Status Report
INTRODUCTION
The following report is an overview of the City’s fiscal position at the end of the second quarter for Fiscal
Year (FY) 2023-24. The purpose of this report is to update the public and the City Council on the City’s
financial position at the end of the second quarter of the fiscal year and compare actual results to the
prior year and the budgeted Target, to determine the City’s performance. The second quarter timeframe
is July 1 through December 31, 2023.
The financial report is organized in the following sections:
Section 1 – an overview of City’s financial position at the
end of the second quarter of FY 2023-24. This includes a
comparison of second quarter results between the
current and prior year. In addition, second quarter results
will be compared to the budgeted Target. As part of the
analysis, brief explanations of significant revenue and
expenditure variances are included.
Section 2 – a listing of any personnel changes occurring
during the second quarter and a summary of headcount
by department. This section also includes the City’s
calculated vacancy rate.
Section 3 – an update on the Capital Improvement
Projects (CIP) managed by the Public Works and
Community Development Departments. This section
includes CIP that were completed in the second quarter
along with their final costs.
Section 4 – a listing of Budget Amendment Requests previously approved by Council and completed in
the second quarter of the fiscal year, as well as a list of additional budget adjustments that are being
presented to Council along with the second quarter report for consideration and approval.
Section 5 – an update on the Goal Status Reports to Council that includes progress towards completing
Major City Goals and Capital Improvement Plan.
Page 28 of 299
ATTACHMENT 1
Page 2
SECTION 1: OVERVIEW OF FINANCIAL POSITION
CITY FUND STRUCTURE
The overall City budget is comprised of many individual funds, which are categorized below. This
financial report will focus primarily on the Consolidated General Fund but will also report on all
Governmental Funds.
Consolidated General Fund – The Consolidated General Fund is the primary operating fund of the City,
which accounts for resources and services traditionally associated with government. The Consolidated
General Fund provides administrative, financial, police protection, community development, public
works, fire, and recreation services to the community and other funds. The Consolidated General Fund
accounts for revenues that have unrestricted uses and are not required legally or by contractual
agreement to be accounted for in another fund. The City has historically reported on the Consolidated
General Fund separately from the Local Sales Tax Fund, although the City’s auditors traditionally
combine this information in the Annual Comprehensive Financial Report (ACFR). The Local Sales Tax
Fund accounts for the revenues derived from Measure O-06, a local 1/2% sales tax approved by the
City's voters in November 2006. Measure O-06 included advisory measures when passed providing
direction on the uses to which the funding should be allocated. To ensure accountability, the measure
included a provision requiring the City to publish and distribute an annual report to each household on
the revenues and expenditures from the sales tax proceeds. To aid in the collection and reporting of this
information, the City has accounted for this fund in a separate account. This report will present
information for the Consolidated General Fund that includes Local Sales Tax Fund Measure O-06
revenues and expenditures.
Special Revenue Funds – Special revenue funds are used to account and report the proceeds of specific
revenue sources that are restricted or committed to expenditure for specified purposes other than debt
service or capital projects.
Debt Service Funds – This fund is used to account for the accumulation of resources and payment of
long-term debt principal interest. This includes the USDA loan issued by the City to finance the
relocation of City Hall.
Enterprise Funds - An enterprise fund is a separate accounting and financial reporting mechanism for
which revenues and expenditures are segregated into a fund with financial statements separate from all
other governmental activities. These funds include Water and Sewer services provided to City residents.
Private Purpose Fund – The private-purpose fund was created to hold the assets of the former
Redevelopment Agency of the City of Arroyo Grande until they are distributed.
Agency Funds – Agency funds are funds that the City holds on behalf of another entity. Currently, there
are three Agency funds. One is the Sanitation District fund, which accounts for the receipt and
remittance of wastewater processing fees on behalf of the South San Luis Obispo County Sanitation
District. The second is the Downtown Parking Fund, which collects assessments from Arroyo Grande
Village merchants within the boundaries of the Parking and Business Improvement Area for
maintenance of the Village parking lots. The third is the San Luis Obispo Tourism Marketing District
Page 29 of 299
ATTACHMENT 1
Page 3
(SLOTMD) Fund, which accounts for the receipt and remittance of assessments collected from lodging
operators on behalf of the SLOTMD.
The following chart below shows an overview of the City’s fund structure.
CURRENT YEAR ACTUALS COMPARED TO PRIOR YEAR
Table 1 below reflects revenue and expenditure patterns through the end of the second quarter of FY
2023-24 and compares the current quarter results against the prior year’s results for all Governmental
Funds as well as the City’s Consolidated General Fund. The totals in the table reflect the second quarter
actuals for both revenue and expenditures, divided by that fiscal year’s annual budget.
Table 1
The following discussion focuses on both the City’s Governmental Funds and the Consolidated General
Fund and provides a comparison between second quarter results for the current and prior year for both
revenue and expenditures. Governmental Funds and Consolidated General Fund revenue and
expenditures for the second quarter of this year are generally on Target with prior year. The
Governmental Funds category includes Special Revenue Funds, Debt Service Funds, as well as the
Consolidated General Fund.
Legislative & Information Services Fire Protection Impact Fees City Hall Debt Service Sewer Successor Agency to RDA Downtown Parking
Administrative Services Public Access Television Sewer Facility Sanitation Distribution
Community Development Police Protection Impact Water San Luis Obispo Tourism
Police Department Park Development Water Facility Marketing District
Recreation Services Park Improvement Lopez Water (SLOTMD)
Public Works Recreation Community Center
Local Sales Tax Fund Grace Lane Assessment District
Parkside Assessment District
Street (Gas Tax)
Traffic Signalization
Traffic Circulation
Transportation Facility Impact
Transportation
In-Lieu Water Neutralization
In-Lieu Affordable Housing
Tourism Business Improvement Dist.
Water Availability
CDBG Grant Fund
American Rescue Plan Act (ARPA)
State COPS Block Grant Agency FundsSpecial Revenue FundsFIDUCIARY FUNDSGOVERNMENTAL FUNDS
ALL FUNDS
PROPRIETORY FUNDS
General FundDebt Service FundsEnterprise FundsPrivate Purpose FundSecond Quarter
FY 2023-24
Second Quarter
FY 2022-23 Variance
Revenue 13,099,729$ 13,304,501$ (204,771)$
Expenditures 13,413,321$ 12,102,789$ 1,310,533$
Second Quarter
FY 2023-24
Second Quarter
FY 2022-23 Variance
Revenue 8,612,371$ 7,426,224$ 1,186,147$
Expenditures 12,350,666$ 10,691,410$ 1,659,256$
Governmental Funds
Consolidated General Fund
Page 30 of 299
ATTACHMENT 1
Page 4
Governmental Funds – At the end of the second quarter of FY 2023-24, Governmental Fund revenue
was -1.5%, or $204,771 lower than prior year, and expenditures were higher by 10.8% or $1.3
million.
The majority of the revenue and expenditure variances in Governmental Funds were attributed to
variances within the Consolidated General Fund and the American Rescue Plan Act (ARPA) Fund,
which is separate from the Consolidated General Fund and not otherwise addressed in this report.
The Governmental Funds category includes the Consolidated General Fund as well as other Special
Revenue Funds. The Consolidated General Fund and ARPA Fund variances are explained as follows:
Consolidated General Fund - The Consolidated General Fund is the primary operating fund of the
City and accounts for resources and services traditionally associated with government. Consolidated
General Fund revenue in the second quarter was 16%, or $1.2 million higher than the second
quarter of the prior year. Expenditures increased by 15.5%, or $1.7 million higher than the second
quarter of the prior year. The majority of the variance between the two fiscal years is related to
increased costs of one-time payments for Liability and Property Insurance, CalPERS Unfunded
Accrued Liability, and Workers Compensation.
ARPA Fund – The ARPA Fund was created to help separately track funding provided pursuant to the
American Rescue Plan Act. This Act is intended to provide financial aid to families, governments,
businesses, schools, non-profits and others impacted by the COVID-19 public health crisis. To date
the City has received the full amount allocated totaling $4,300,241. In FY 2021-22 expenditures
incurred totaled $604,246. In FY 2022-23 expenditures incurred totaled $745,837 the remaining
$2,950,158 is currently recognized as revenue in FY 2023-24.
CONSOLIDATED GENERAL FUND IMPACTS
The following discussion focuses on the City’s Consolidated General Fund performance. Chart 1 starts off
with a simple overview of Consolidated General Fund performance compared to the Target. Next are
expenditures by category (Table 2). This is followed by a summarized look at FY 2023-24 second quarter
actual expenditures compared to the Target (Table 3). Lastly, a discussion of Consolidated General Fund
revenue is included, which compares second quarter actual results to the Target (Table 4).
Using the Target as a comparator against actual results provides a simplified method to evaluate
performance for each quarter. The Target for revenues does not use the 50% Target but a Target of
35.4% that more accurately reflects the anticipated revenues to be received in the second quarter of the
fiscal year. Revenue realization is typically low at the end of the second quarter of the fiscal year due to
the timing of receipt of major tax revenues, the time lag involved in billing cycles, and the receipt of
reimbursements. The City’s actual second quarter financial results will be compared to both the prior
year’s second quarter and the budgeted Target. The Target for expenditures is calculated as one-half
(50%) of the FY 2023-24 Budget and represents the 6-month period from July 2023 through December
2023, except for the Non-Departmental Annual Payments line that has a Target of the full budget and
the Measure O-06 Sales & Use Tax CIP allocation line that has a Target of zero as the allocation is
completed in the fourth quarter. This approach decreased the Target from 50% to 42% for the second
quarter.
Page 31 of 299
ATTACHMENT 1
Page 5
Chart 1
Chart 1 shows a simple comparison
of actual second quarter revenue
and expenditures to the Target. The
actual second quarter Consolidated
General Fund revenue is less than
the budgeted Target by $151,113,
which is not unusual since revenue
realization is typically lower than
the Target through the second
quarter due to the time lag
involved in billing cycles and the
receipt of reimbursements.
Likewise, actual expenditures
through second quarter totaled $12.4 million, or 38% of the full year’s Budget, and are under the Target
by $1.3 million. A more detailed discussion on Consolidated General Fund revenue and expenditure
variances is included later in this report.
Table 2
Table 2 reflects major expenditure cost
categories within the Consolidated General
Fund. This chart is intended to explain where
the City’s resources were spent during the
second quarter. Within the total expenditures
of $7 million, 56.8% of the City’s costs are
associated with personnel, 38.8% with
operating and maintenance, 2.4% for the
City’s debt service, 0.5% for Capital Outlay,
and 1.6% with transfers to other funds.
FY 2023-24 % of
Q2 Actuals Actuals
Personnel Costs 7,014,023$ 56.8%
Operating Costs 4,786,024 38.8%
Debt Service 299,523 2.4%
Capital Outlay 57,498 0.5%
Transfers Out 193,597 1.6%
Total 12,350,665$
Expenditure Category
Page 32 of 299
ATTACHMENT 1
Page 6
Table 3 reflects the second quarter status of all Consolidated General Fund operating departments.
Some departments include multiple divisions. The divisions are consolidated under their respective
department, rather than reflected individually within the table.
Table 3 – Consolidated General Fund Expenditures by Department
Overall, second quarter expenditures were $1.6 million under the Target. The majority of City
departments were under their spending Targets, except for Recreation Services. Some of the more
significant savings occurred in the Police, Community Development, Public Works, Administrative
Services, and City Administration Departments. A more detailed explanation of key expenditure
variances by individual department/division is provided below.
KEY EXPENDITURE VARIANCES FOR INDIVIDUAL DIVISIONS/DEPARTMENTS FOR
FISCAL YEAR 2023-24
Police Services includes the functions of Administration,
Patrol Services, Support Services and the Office of
Traffic Safety (OTS) Grant for Traffic/DUI Enforcement
Program. For simplicity, Police Services will be analyzed
in total rather than by individual divisions. Some of the
more significant variances include:
The Police Department currently has two vacancies and one medical leave, resulting in labor
savings of approximately $190,000.
The contract with the County Sheriff Department for dispatch services is paid semiannually in
the months of January and June. Payments for these services will not be made until the third
and fourth quarters, resulting in a second quarter favorable variance to the Target of $248,500.
City Administration 1,601,100$ 800,550$ 677,636$ 122,914$ 8%
Legislative & Information Services 449,460 224,730 186,393 38,337 9%
Measure O-06 Sales & Use Tax 1,269,800 634,900 624,883 10,017 1%
Measure O-06 CIP Allocation 7,715,691 - - - 0%
Administration Services 5,284,902 2,642,451 2,497,794 144,657 3%
Non-Departmental Annual Payments 2,836,525 2,836,525 2,755,499 81,026 3%
Community Development 1,850,122 925,061 724,868 200,193 11%
Police Department 6,905,599 3,452,800 3,012,668 440,132 6%
Recreation Services 901,370 450,685 485,983 (35,298) -4%
Public Works 3,430,898 1,715,449 1,384,943 330,506 10%
TOTAL EXPEDITURES 32,245,467 13,683,153 12,350,666 1,332,487 4%
%
Fav/(Unfav)
Consolidated General Fund Department Variances - Second Quarter
Consolidated General Fund
Department
2023-24
Adjusted
2023-24 Q2
Actuals
Dollar
Fav/(Unfav)
2023-24 Q2
Target
Department: Police Services
Division: Various (4201, 4203, 4204, 4209)
Issue: Overall savings in salaries and
benefits and contractual services
Impact to Consolidated General Fund:
$440,132 savings
Page 33 of 299
ATTACHMENT 1
Page 7
The Community Development Department includes the
functions of Planning and Building & Safety Divisions.
The majority of the favorable variance in this
department can be attributed to salary savings and
lower spending in contractual services. Some of the
more significant variances include:
The vacancy of the Building Permit Technician position resulted in a portion of the divisions
overall labor savings totaling approximately $65,000.
Minimal contractual services for the Planning Division were incurred through second quarter
resulting in $130,990 of favorability to the Target. The following table will summarize where
these savings occurred:
The Public Works Department includes the functions of
Government Buildings, Engineering, Auto Shop,
Administration, Park Maintenance, and Soto Sports
Complex Divisions within the Consolidated General
Fund. The majority of the favorable variance in this
department can be attributed to salary savings. For
simplicity, Public Works will be analyzed in total rather
than by individual divisions. Some of the more significant variances include:
The Public Works Administration Division had a vacant Public Works Director/Assistant City
Manager position and had a vacant Assistant Capital Projects Manager the majority of the
second quarter resulting in labor savings of approximately $186,100.
The Parks Division has $50,000 for Tree removal support at $50,000 for Open Space Fuel
Management that will be completed in the third and fourth quarter of this fiscal year.
The Parks Division has savings of approximately $25,000 related to the new mower allocated in
the first quarter financial status report that will be received in the third quarter.
This fund accounts for the revenues derived from
Measure O-06, a local 1/2% sales tax approved by the
City's voters in November 2006. The majority of the
favorable variance in this department can be attributed
to transfers and lower spending in debt service. Some of
the more significant variances include:
The variance for Measure O-06 Sales & Use Tax Fund through the end of the second quarter
results from Transfers Out to Capital Improvement Program (CIP) Projects; the July through
December allocation towards projects is completed once a project is finished or at the end of
the fiscal year. This is resulting in a second quarter favorable variance to the Target of $115,000.
Budget Target Expenditures Variance
418,182 209,091 93,337 115,755
25,000 12,500 - 12,500
15,000 7,500 4,765 2,735
458,182 229,091 98,102 130,990
On-Call Planning Services and Misc. Planning Studies
On-Call Environmental Review Services
Comprehensive General Plan Update
Planning Contractual Services
Department: Community Development
Division: Various (4130, 4212)
Issue: Overall savings in salaries and
contractual services
Impact to Consolidated General Fund:
$200,193 savings
Department: Public Works
Division: Various (4213, 4301, 4305, 4307,
4420, 4430)
Issue: Overall savings in salaries and
contractual services
Impact to Consolidated General Fund:
$330,506 savings
Department: Administrative Services
Division: Various (4120, 4140)
Issue: Overall savings in Transfers Out to
CIP Projects and debt service
Impact to Consolidated General Fund:
$144,657 savings
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The Administrative Services Division has $27,200 for a carryover to complete the Development
Impact Fee Nexus Study in the third quarter of the fiscal year.
The City Administration Department includes the
functions of City Council, City Attorney, Retirees, City
Manager, and Human Resources Divisions within the
Consolidated General Fund. The majority of the
favorable variance in this department can be attributed
to lower spending in contractual services. Some of the
more significant variances include:
The Legislative & Information Services Division had a vacant Deputy City Clerk/Communications
Coordinator position for a portion of the second quarter resulting in labor savings of
approximately $18,000.
Minimal contractual services for the City Manager Division were incurred through second
quarter resulting in $50,500 of favorability to the Target related to the Ballot Measure and
Polling Consultants continuing work in the third quarter and the Economic Development
Consultant budgeted to begin in the third quarter.
The City Council Division has a variance of $37,500 related to the timing of the Community
Services Grant program and $10,750 related to the Retraining Scholarship Program being
completed in the second half of the fiscal year.
KEY REVENUE VARIANCES BY ACCOUNT FOR THE SECOND QUARTER
Table 4 – Consolidated General Fund Revenue
As reflected in Table 4, second quarter actual revenue was short of the Target by $151,113. This table
uses a Target of 35.4% that more accurately reflects the anticipated revenues to be received in the
second quarter of the fiscal year. Revenue realization is typically low at the end of the second quarter of
the fiscal year due to the time lag involved in billing cycles and the receipt of reimbursements. A more
Property Tax 6,327,486$ 2,109,162$ 1,873,788$ (235,374)$ -4%
Sales Tax 5,268,158 1,756,053 1,693,861 (62,192) -1%
Measure O-06 Sales & Use Tax 2,962,000 987,333 1,179,264 191,930 6%
Transient Occ. Tax 1,545,000 643,750 654,766 11,016 1%
Property Tax in Lieu of VLF 2,001,300 - - - 0%
Franchise Fees 795,600 331,500 250,974 (80,526) -10%
License & Permit Fees 455,800 227,900 289,750 61,850 14%
User Fees 521,500 260,750 472,844 212,094 41%
Planning Fees 371,500 185,750 217,524 31,774 9%
Recreation Fees 415,867 207,934 296,713 88,780 21%
Transfers In 3,114,066 1,557,033 1,377,504 (179,529) -6%
Other Revenue 992,640 496,320 305,383 (190,937) -19%
TOTAL 24,770,917 8,763,486$ 8,612,372 (151,113) -1%
Consolidated General Fund Revenue Variances - Second Quarter
REVENUE BY CATEGORY FY 2023-24
Budget
FY 2023-24
Q2 Actuals
Dollar
(Unfav)/Fav
FY 2023-24
Q2 Target
%
Fav/(Unfav)
Department: City Administration
Division: Various (4001, 4002, 4003, 4099,
4101, 4110)
Issue: Overall savings in contractual services
Impact to Consolidated General Fund:
$122,914 savings
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detailed discussion is included below to help explain actual revenue variances through the second
quarter compared to the Target.
Property Tax – The majority of the City’s property tax revenue comes from Secured Property Taxes. This
tax is billed on a fiscal year (July 1- June 30) basis and is payable in two (2) annual installments. Property
owners typically receive their first property tax bill at the end of September or early October, with a due
date of November 1st. The majority of property tax related to the first installment w as received in
December 2023. The second property tax bill installment is received in April 2024 and will be included in
the fourth quarter report. Property tax typically represents around 26% of the City’s annual revenue.
The Target is based on four month of Property Tax revenue. Actual revenue received in this category
was lower than the Target.
Sales Tax and Measure O-06 Sales & Use Tax – Sales tax and Measure O-06 Sales & Use Tax realization
through second quarter is on track. Actual sales tax revenue received through second quarter was $1.7
million and Measure O-06 Sales & Use Tax revenue received through second quarter was $1.2 million
which represents four month of payments (July-October). The Target is also based on four months of
revenue, taking into account the timing of anticipated payments.
Transient Occupancy Tax (TOT) – TOT revenue is reflecting an $11,016 favorable variance to the Target.
The Target and actual TOT revenue represents only five months of TOT receipts due to the timing of
payments. Lodging facilities have thirty days after the month’s end to make their TOT payments.
Property Tax in Lieu of Vehicle License Fees (VLF) – Property tax in lieu of VLF is received in two
installments during the fiscal year. Typically, the revenue is received in the months of January (3rd
quarter) and June (4th quarter). The Target for this revenue is zero in the second quarter.
Franchise Fees – Only five months of Waste Water Connection franchise fees were received through
second quarter. In addition, Charter Communications franchise fees earned in the second quarter will
not be paid and received until the third quarter. In light of the timing of payments, the Target is based
on 5 months of revenue. Without the Charter communications franchise fee receipts, the actual revenue
at the end of the second quarter is lower than the Target by $80,526.
License & Permit Fees, User Fees, and Planning Fees – License and permit revenue is above the Target
by $61,850. User fee revenue is above the Target by $212,094. Planning revenue exceeded the Target by
$31,774. The Target is based on 50% or 6 months of the fiscal year’s total budget. Revenue in this
category is customer driven and fluctuates over the course of a year as well as year over year based on
demand.
Recreation Fees – Recreation revenue is above the Target by $88,780. The Target is based on 6 months
of the fiscal year’s total budget.
Other Revenues – This revenue category includes business license tax, fines, revenue from other
government agencies, charges for services and any other revenues accounts received in the
consolidated general fund. The largest variance in this category is related to three revenue accounts.
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The revenue from other government agencies accounts for the SB 1090 funds earmarked for use of the
General Plan Update. Once these funds are spent for this project, the revenue will be recognized at that
time, resulting in a revenue shortfall to the Target of approximately $185,000.
SECTION 2: POSITION CHANGES AND HEADCOUNT NUMBERS
POSITION ALLOCATION CHANGES MADE BY THE CITY COUNCIL (2nd Quarter)
None made during this quarter.
FULL TIME EQUIVALENT (FTE) BY DEPARTMENT – PERMANENT STAFF ONLY
The following table reflects FTE staffing by department. The table only includes permanent staff and
does not include part-time or temporary staffing. While departments may hire part-time staff on a
regular or seasonal basis, they are not included in the analysis below.
EMPLOYEE VACANCY RATE
The City’s employee vacancy rate at the end of the second quarter of FY 2023-24 was 5.1%. This equates
to four (4) vacant positions. The vacancy rate tracks the number of permanent vacant positions at the
end of the quarter in comparison to the total number of permanent positions available. Unlike a
turnover rate, which tracks employees that separated during the period, the vacancy rate only looks at
vacancies at the end of period. The costs associated with turnover includes the cost of advertising new
positions, training, overtime, lowered productivity, and workload balance.
Department Adopted Budget
Headcount (FTE’s)
Vacancies
(2nd Qtr)
% of Total
Staffing Vacant Positions
City Manager & Human Resources 3 1 4%City Manager
Administrative Services 7 - 9%
Community Development 10 1 13%Permit Tech.
Legislative & Info Services 2 - 3%
Police Services 29 2 37%Police Officer (2)
Public Works 24 - 31%
Recreation Services 3 - 4%
Total 78 4 100%
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SECTION 3: UPDATE ON COMPLETED CAPITAL PROJECTS
This information is provided to keep the Council apprised of the status of the City’s Capital Improvement
Projects (CIP).
Project Fund
Budget FY
2023-24
Current
Status
Project Budget
Expended
Financial Management Software Sewer/Water/Sales Tax 413,000$ In Progress 22,038$
Women's Club Lighting Project Donations 821$ In Progress -$
Public Safety Video Cameras COPS/Sales Tax 1,125,000$ In Progress 850$
Replacement Generator at Fire Station 1
Other Gov
Agencies/General/Sales
Tax 610,714$ In Progress 11,210$
Arroyo Grande Creek Remediation
Sales Tax, FEMA,
CalOES 400,000$ In Progress 115,344$
Active Transportation Plan ATP/Sales Tax 250,000$ In Progress 16,302$
Fair Oaks Ave Active Transportation
Improvements, Valley Road to Traffic
Way
Developer/Other Gov
Agencies/Sales Tax 125,000$ In Progress -$
191 Tally Ho Sales Tax 110,000$ In Progress 850$
Bridge Street Bridge Habitat Mitigation HBP 100,290$ In Progress 25,107$
Virginia Drive and S. Halcyon Road Curb
Ramp and Sidewalk Improvement CDBG 56,749$ In Progress -$
Swinging Bridge Rehabilitation Sales Tax 1,100,292$ In Progress 11,386$
Arroyo Grande Creek Stabilization Sales Tax 6,300$ In Progress -$
Pavement Management Program
USHA/General/SB1/Sale
s Tax/General Fund 6,825,153$ In Progress 2,072,581$
Sidewalk Repairs and Improvements Sales Tax/CDBG 586,644$ In Progress 57,950$
Traffic Way Bridge Replacement HBP/Sales Tax 1,165,593$ In Progress 59,327$
Trenchless Sewer Rehabilitation -El
Camino Real to West Branch St.ARPA 282,000$ In Progress 4,400$
Lift Station 3
FEMA/CalOES/Sales
Tax 850,000$ In Progress 21,141$
Phased Mains Replacement - South
Halcyon Road, Cornwall Street to Fair
Oaks Avenue Water Facility/ARPA 1,535,892$ In Progress 48,718$
Phased Main Replacement - Highway
101 Crossing Upgrade, El Camino
Real to West Branch Street ARPA/Water Fund 335000 In Progress 623,990$
Public Works Office Space Remodel Sales Tax 100,000$ Not Started -$
City Hall Front Door ADA (CDBG)CDBG 53,341$ Not Started -$
Fire Station 1 Apparatus Bay Doors Sales Tax 115,000$ Not Started -$
Recreation Services / Community Center
Building Sales Tax 44,745$ Not Started -$
Halcyon Road Complete Streets
HSIP/RSHA/USHA/Safe
Routes to
School/General/Sales
Tax/ATP 1,304,000$ Not Started -$
Water Well #11 Facilities Water Availability 42,771$ Not Started -$
Galvanized Service Replacements Water 63,655$ Not Started -$
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SECTION 4: APPROPRIATION TRANSFERS AND BUDGET ADJUSTMENTS
Administrative and Previously-Approved Second Quarter Budget Adjustments
The following second quarter budget adjustments were previously approved by Council or are classified
as administrative and not requiring Council approval.
Administrative Services Department: Appropriated $13,800 from Public Access Television (PEG) special
revenue fund to increase the Council Chamber Audio/Video System Project Upgrade budget. PEG special
revenue fund accounts for fees collected from Charter Communications that are restricted for support
of public, education, and government access programming and equipment. The Council Chamber
Audio/Video system qualifies for PEG funding as a public and government access project. Approved on
11/28/2023 Council meeting, item 12.b.
Administrative Services Department: Appropriated funds for 15 budget adjustments reviewed in the
First Quarter Financial Status Report. The overall impact to the budget increased the Consolidated
General Fund expenditures by $200,271, and Water Availability expenditures by $24,900, as reflected in
the following table:
Approved on 12/12/2023 Council meeting, item 9.c.
Public Works Department: Appropriate $4,000 from the General Fund reserve to reflect salary
adjustments with two existing City staff classifications: Public Works Manager and Citywide Fleet
Coordinator. Approved on 12/12/2023 Council meeting, item 9.e.
Request Revenue Expenditure
General
Fund
Water Fund
Impact
Water Availability
Fund Impact
Carryover OTS Grant for Traffic/DUI
Enforcement 22,824 22,824 - - -
Carryover Retraining Scholarship
Program 21,500 21,500 - - -
Carryover F250 Replacement Public
Works Truck - 78,433 78,433 - -
Carryover User Fees & DIF
Contractual Services - 27,200 27,200 - -
Carryover Cash for Grass Program - 24,900 - - 24,900
CDBG Grant increase 7,958 7,958 - - -
Reallocate Vehicle Replacement
Funding towards Mower - 50,000 - - -
Reallocate Salary Savings to
Contractual Services for CIP - 60,000 - - -
Tree Removal Support - 50,000 50,000 - -
Increased need to fill Potholes - 10,000 10,000 - -
Village Sign at Traffic Way & Branch - 15,000 15,000 - -
Community Development Intern - 10,000 - - -
Central Coast Blue (CCB)
Operating Costs - 28,971 - 28,971 -
Phased Main Replacement at
Cornwall Avenue, from Rena to El
Camino Real (ECR)- 171,300 - 171,300 -
Totals 52,282 578,086 180,633 200,271 24,900
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Public Works Department: Appropriate $59,400 from the General Fund reserve to provide street
sweeping services for the remaining six months of the fiscal year with the new street sweeping contract.
Approved on 12/12/2023 Council meeting, item 9.i.
Additional Requested Second Quarter Budget Adjustments
In addition to the administrative budget adjustments for the CIP and the adjustments previously-
approved by the City Council during the second quarter, six budget adjustments are proposed for
approval along with the review and receipt of this report.
Community Development: Appropriate $23,000 from the General Fund Balance to account for
the increased costs related to Building Contractual Services. Recent development and building
permit activity has increased and a demand for plan check services has resulte d. In order to help
decrease the processing time to return building permit plan checks to customers, additional
contractual services totaling $180,000 is requested. These increases are expected to be offset by
a conservative increase to fee revenues totaling $123,700. Additionally, it is recommended to
reallocate the remaining $38,300 of budgeted expenditures within the Building Division salary
savings to cover a portion of this increased costs since the contractual firm has been providing
this service until the new Building Permit technician began with the City in January 2024.
City Administration: Appropriate $150,000 from the General Fund Balance to account for the
increased costs related to the City Attorney contract. Best, Best, and Krieger continues to
provide exceptional service to the City and has increased the amount of hours used by
approximately 50 hours per month to a monthly average of approximately 165 hours. This
increased service level was not reflected in the original budget estimates for FY 2023-24, but has
been seen as necessary to update some of the City’s practices. Opportunities to reduce legal
costs in the future are being identified. City staff will incorporate a more accurate estimate in
the Mid-Cycle FY 2024-25 budget update at a future Council meeting.
Legislative and Information Services: Appropriate $12,310 from the General Fund Balance to add
the Escribe Webcasting Module to provide video indexing to the City Council meetings and
support the automation of meetings.
COPS Fund: Appropriate $25,000 from the State COPS Block Grant Fund to purchase license
plate readers, evidence drying rack, handheld laser speed gun, and a drone. All pieces of
equipment are eligible for COPS Grant Fund use but the special revenue fund did not
incorporate these items into this budget.
Water Fund: Appropriate $13,975 from the Water Enterprise Fund Balance to fund the City’s
share of the Central Coast Blue (CCB). This increase is related to the CCB Mid-year Budget
request presented to the CCB Board on Monday, February 5, 2024, due to substantive work
activities related to the start-up of the Authority, including but not limited to legal and financial
advisor services.
Sewer Fund: Appropriate $20,000 from the Sewer Enterprise Fund Balance to replace one of the
pumps at Lift Station # 1. The pumps at Lift Station # 1 are the City’s largest sewage pumps and
pump around 250,000 gallons of raw sewage per day for it to flow via gravity in the collection
system to the plant in Oceano.
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SECTION 5: UPDATE ON MAJOR CITY GOALS AND CAPITAL IMPROVEMENT PLAN
This information is provided to keep the Council apprised of the status of the Goal Status Reports to
Council that includes progress towards completing Major City Goals and Capital Improvement Plan.
These reports present updates and communications about the status of City projects, goals, and
performance measures. The four major goals are:
The following tables provide a breakdown of the Council Goal’s Work Plan by goal. Here is a key for
purposes of defining each department.
Funding
Support a thriving community through fiscal responsibility, economic development
efforts, and additional and alternative revenue streams.
Fire Services
Implement operational and fire and emergency service delivery improvements
through the Five Cities Fire Authority, and complete the transition of services to
Oceano due to its exit from the Authority.
Infrastructure
Invest in and complete critical infrastructure projects throughout the City through
the strategic prioritization of projects based on available resources.
General Plan Update
Prioritize and complete major work efforts for the comprehensive General Plan update
to provide a vision and framework for future development within the City.
CMO City Manager's Office
AS Administrative Services
LIS Legislative and Information Services
PD Police Department
PW Public Works
Rec Recreation Services
Fire Five Cities Fire Authority
CD Community Development
Key
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Goal Strategy Task/Action Carryover
Action or New
Responsible
Department
Anticipated to
Start
Completion
Target Update
Funding 1. 1 Economic Development 1.1a Evaluate Economic Development Management Services New CMO 1Q FY2023-24 2Q FY 2023-24 In Progress
1.1b Obtain Economic Development Management Services New CMO 3Q FY 2023-24 3Q FY 2023-24 Not started
1.1c Support Modifications to the AGTBID New CMO/CA/Rec/LIS In Progress 2Q FY 2023-24 Completed
1.1c.i. Transition Administration to City staff New CMO/Rec/PW In Progress 1Q FY 2023-24 Completed
1.1c.ii. Complete Modifications to AGTBID Bylaws and Advisory
Board Structure New CMO/CA/LIS In Progress 2Q FY 2023-24 Completed
1.1d 400 W. Branch Disposition and Development Agreement New CMO/CA/CD In Progress 4Q FY 2023-24 In Progress
1.1e Complete Transition of Temporary Parklets to Permanent
Parklets Carryover CD/PW In Progress 1Q FY2023-24 Completed
1.1f Develop 1-3 Special Events that drive visitation during shoulder
and winter months and build destination awareness New Rec In Progress 4Q FY 2023-24 In Progress
1.2 Pursue Revenue Measure 1.2a Issue an RFP for a consultant to develop a survey and outreach
strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24 Completed
1.2b Award contract with consultant to develop a survey and outreach
strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24 Completed
1.2c Conduct public outreach to the community to communicate need
for additional revenue, including facilitation of a Citizen Committee Carryover CMO/LIS 1Q FY2023-24 1Q FY 2024-25 In Progress
1.2d Bring Revenue ballot measure to Council for consideration
Carryover
CMO/AS/LIS 3Q FY 2023-24 4Q FY 2023-24 In Progress
1.3 Evaluate Potential to Enable
Cannabis Businesses within City
1.3a Conduct study session with the City Council regarding potential
cannabis ordinance Carryover CD/CA/CMO 3Q FY 2023-24 3Q FY 2023-24 Not started
1.3b Prepare and adopt cannabis ordinance, if directed by the City
Council New CD/CA/CMO 3Q FY 2023-24 1Q FY 2024-25 Not started
1.3c Evaluate feasibility of a Cannabis Tax New CD/AS/CA/CMO 3Q FY 2023-24 1Q FY 2024-25 Not started
Fire Services 2.1 Work with Regional Partners on
Fire Services in 5 Cities 2.1a Pursue potential contract with the County to serve Oceano New Fire/CMO 3Q FY 2023-24 4Q FY 2023-24 In Progress
2.2 Funding for Fire Services 2.2a Consider including Public Safety in proposed Revenue measure New CMO/AS/LIS 3Q FY 2023-24 4Q FY 2023-24 In Progress
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Goal Strategy Task/Action Carryover
Action or New
Responsible
Department
Anticipated to
Start
Completion
Target Update
Infrastructure 3.1 Pursue Alternative Funding
Sources for Infrastructure Needs
3.1a Consider Community partnership for Mark M. Millis Community
Center construction Carryover CMO/Rec/PW In progress 4Q FY 2023-24 In Progress
3.1b Include infrastructure in new Revenue Measure plans and
outreach Carryover AS/CMO/LIS/
PW/CD 1Q FY 2023-24 4Q FY 2024-25 In Progress
3.1c Collect FEMA reimbursement for January - March 2023 storm
damage New AS In progress 3Q FY2024-25 In Progress
3.1d Pursue Grant applications and administration for infrastructure
projects Carryover PW/CD/AS In progress Ongoing In Progress
3.2 Work with Regional Partners on
Infrastructure Projects
3.2a Support ongoing development and financing of Central Coast
Blue project Carryover CMO/AS/PW In Progress Ongoing In Progress
3.2b NCMA Management Agreement Amendments New PW 3Q FY 2023-24 Ongoing In Progress
3.3 Prioritize Key Infrastructure
Projects 3.3a Traffic Way Bridge Carryover CD/PW In progress 2Q FY 2025-26 In Progress
3.3a.i. Traffic Way Bridge Design Carryover CD/PW In progress 4 Q FY 2023-24 In Progress
3.3a.ii. Traffic Way Bridge ROW Carryover CD/PW 1Q FY 2023-24 3Q FY 2023-24 In Progress
3.3a.iii. Traffic Way Bridge Construction Carryover CD/PW 3Q FY 2024-25 2Q FY 2025-26 Not started
3.3b Swinging Bridge Rehabilitation Carryover CD/PW In progress 2Q FY 2024-25 In Progress
3.3b.i. Swinging Bridge Rehabilitation NEPA Carryover CD/PW In progress 3Q FY 2023-24 Completed
3.3bii Swinging Bridge Rehabilitation Bid for Construction Carryover CD/PW 3Q FY 2023-24 3Q FY 2023-24 Completed
3.3b.iii. Swinging Bridge Construction New CD/PW 4Q FY 2023-24 2Q FY 2024-25 In Progress
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Goal Strategy Task/Action Carryover
Action or New
Responsible
Department
Anticipated to
Start
Completion
Target Update
3.3c Halcyon Complete Streets New CD/PW Not started
3.3c.i. Halcyon Complete Streets Design acquisition New CD/PW 1Q FY 2024-25 1Q FY 2024-25 Not started
3.3c.ii. Halcyon Complete Streets ROW acquisition New CD/PW 1Q FY 2023-24 1Q FY 2024-25 In Progress
3.3c.iii. Halcyon Complete Streets Construction New CD/PW 1Q FY 2024-25 2Q FY 2025-26 Not started
3.3d ATP Development New CD/PW In Progress 3Q FY 2024-25 In Progress
3.3d.i. Award ATP Contract to Consultant New CD/PW 4Q FY 2022-23 4Q FY 2022-23 Completed
3.3d.ii. Final Approval of ATP by Council New CD/PW 3Q FY 2024-25 3Q FY 2024-25 Not started
3.3e 2022 Pavement Management Program Construction New CD/PW 1Q FY 2023-24 2Q FY 2023-24 In Progress
3.3f 2024 Pavement Management Program Design New CD/PW 2Q FY 2023-24 3Q FY 2023-24 Completed
3.3g 2024 Pavement Management Program Construction New CD/PW 4Q FY 2023-24 1Q FY 2024-25 In Progress
3.3h Community Safety Camera Network Carryover Police/CD In Progress 4Q FY 2024-25 In Progress
3.3i Replacement Generator at Station 1 New CD/PW/Fire 4Q FY 2022-23 4Q FY 2023-24 In Progress
3.3j Lift Station 3 New CD/PW 1Q FY 2023-24 1Q FY 2024-25 In Progress
3.3k AG Creek Remediation (Debris removal and bank stabilization)New CD/PW 4Q FY 2022-23 4Q FY 2023-24 In Progress
3.3l Concrete Repair Program New CD/PW 1Q FY 2024-25 4Q FY 2024-25 In Progress
3.3m Concept plan/design for new Mark M. Millis Community Center
Building New CD/PW/Rec 1Q FY 2023-24 4Q FY 2023-24 In Progress
3.3n CMP Lining New CD/PW 1Q FY 2024-25 Ongoing In Progress
Infrastructure (continued)
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Goal Strategy Task/Action Carryover
Action or New
Responsible
Department
Anticipated to
Start
Completion
Target Update
4.1 Public Outreach 4.1a Plan and Host a Kick-Off Meeting with Community New CD/LIS 1Q FY 2023-24 1Q FY 2023-24 Completed
4.2 Diversity Equity Iinclusivity
Justice Lens 4.2a Management of DEIJ consultant New CD In Progress Ongoing In Progress
4.3 General Plan Elements New CD 2Q FY 2023-24 3Q FY 2024-25 Not started
4.4 Baseline Analysis of Existing
and Future Business Needs 4.4a Survey Local Businesses Carryover
Action CD 1Q FY 2023-24 4Q FY 2023-24 Not started
4.4b Conduct a Retail Market Analysis New CD 1Q FY 2023-24 4Q FY 2023-24 Not started
4.5 Climate Action Plan New CD 2Q FY 2023-24 3Q FY 2025-26 Not started
4.6 Code Update 4.6a Bring code changes to Planning Commission for approval New CD 3Q FY 2025-26 3Q FY 2025-26 Not started
4.6b Bring draft Ordinance of code revision update to Council New CD 4Q FY 2025-26 4Q FY 2025-26 Not started
4.7 EIR 4.7a Complete draft EIR New CD 1Q FY 2024-25 3Q FY 2024-25 Not started
4.7b Complete final EIR New CD 3Q FY 2024-25 4Q FY 2024-25 Not started
4.8 Objective Design Standards Carryover CD/CA 1Q FY 2023-24 1Q FY 2023-24 In Progress
General Plan Update
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