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CC 2024-09-24 _09d Appointment to Community Service Grant ProgramItem 9.d. MEMORANDUM TO: City Council FROM: Jessica Matson, Director of Legislative & Info Services/City Clerk BY: Julie Hawkins, Deputy City Clerk/Communications Coordinator SUBJECT: Consideration of Appointment to the Community Service Grant Program Committee DATE: September 24, 2024 RECOMMENDATION: Appoint Alexandria Davis to the Community Service Grant Program Committee to fill a vacancy. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is no financial or staffing impact from the recommended action. BACKGROUND: City Council policy sets forth appointment procedures for the City’s Commissions, Boards and Committees. Section 5.3 of the City Council Handbook1 states that “the Mayor and each member of the Council shall appoint one representative to each respective Commission/Board/Committee…, subject to approval by a majority of the Council.” A vacancy on the Community Service Grant Program Committee occurred as a result of the former Committee member relocating outside of the City limits, which results in removal from their appointment under Section 5.4 of the City Council Handbook. ANALYSIS OF ISSUES: The Community Service Grant Program Committee reviews all applications for monetary grants from community non-profit organizations and develops recommendations for consideration by the City Council. There is a current, unscheduled vacancy on the Board with a term expiration date of January 31, 2025. Alexandria Davis has applied and is recommended for appointment by Mayor Ray Russom. 1 https://www.arroyogrande.org/DocumentCenter/View/4921/City-Council-Handbook-PDF Page 52 of 117 Item 9.d. City Council Consideration of Appointment to the Community Service Grant Program Committee September 24, 2024 Page 2 ALTERNATIVES: The following alternatives are provided for the Coun cil’s consideration: 1. Approve Mayor Ray Russom’s recommended appointment of Alexandria Davis to the Community Service Grant Program Committee; 2. Do not approve the recommended appointment; or 3. Provide other direction to staff. ADVANTAGES: Approving the recommended appointment will fill the unscheduled vacancy on the Committee. DISADVANTAGES: No disadvantages have been identified. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. Application – A. Davis Page 53 of 117 ATTACHMENT 1 Page 54 of 117 Page 55 of 117