CC 2024-11-12_09c Minutes_Oct 22_24
1 Item 9.c.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
October 22, 2024, 5:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Pro Tem Guthrie, Council Member
Barneich, Council Member George, Council
Member Secrest
Council Members Absent: Mayor Ray Russom
Staff Present: City Clerk Jessica Matson, City Attorney Isaac
Rosen, City Manager Matthew Downing,
Assistant City Manager/Public Works Director
Bill Robeson, Administrative Services Director
Nicole Valentine, Community Development
Director Brian Pedrotti, City Engineer
Shannon Sweeney
This meeting was conducted in a hybrid in-person/virtual format.
CLOSED SESSION MEETING 5:00 P.M.:
1. CALL TO ORDER
Mayor Pro Tem Guthrie called the meeting to order at 5:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call. Mayor Ray Russom was absent.
3. FLAG SALUTE
Mayor Pro Tem Guthrie led the flag salute.
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Mayor Pro Tem Guthrie invited public comment. No public comments were received.
5. CLOSED SESSION
City Attorney Rosen announced that the City Council will recess to a closed session for the following and will
report any reportable action at the City Council Regular meeting at 6:00 p.m.:
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Page 54 of 174
2 Item 9.c.
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential
case
City Council adjourned to Closed Session at 5:01 p.m.
6. ADJOURNMENT
City Council adjourned Closed Session at 5:59 p.m.
REGULAR MEETING 6:00 P.M.
_____________________________________________________________________
1. CALL TO ORDER
Mayor Pro Tem Guthrie called the Regular City Council Meeting to order at 6:01 p.m.
2. ROLL CALL
City Clerk Matson took roll call. Mayor Ray Russom was absent.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Bruce Blair, California Central Coast Cops 'N Kids, led the flag salute and spoke about the upcoming
event on November 3, 2024 at Soto Sports Complex.
5. AGENDA REVIEW
5.a Closed Session Announcements
City Attorney Rosen reported out from the following meeting:
October 22, 2024
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9:
1 potential case
City Attorney Rosen announced that there was no reportable action.
5.b Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Recognizing November 2024 as "National Native American &
Indigenous Peoples Heritage Month"
Mayor Pro Tem Guthrie presented the Proclamation recognizing November 2024 as "National
Native American & Indigenous Peoples Heritage Month". Mona Tucker, Tribal Chair with yak
tityu tityu yak tiłhini Northern Chumash Tribe, accepted the Proclamation.
Page 55 of 174
3 Item 9.c.
6.b 5Cities Homeless Coalition Operations Update
Janna Nichols, 5Cities Homeless Coalition, provided an update on operations including the
Warming Shelter in Arroyo Grande; and responded to questions from Council.
Council commended 5Cities Homeless Coalition for their work in the community.
No action was taken on this item.
6.c City Manager Communications
City Manager Downing provided information regarding the recent Five Cities Fire Authority Open
House and its attendance; the Halloween Carnival Chaos event; General Plan mapping survey
on General Plan website planarroyogrande.com; and the fire and law enforcement response to
the Spruce Street incident.
No action was taken on this item.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City’s appointed representative.
7.a MAYOR PRO TEM GUTHRIE:
1. County Water Resources Advisory Committee (WRAC)
2. Council of Governments/Regional Transit Authority/ South County Transit
(SLOCOG/SLORTA/SCT)
3. Integrated Waste Management Authority Board (IWMA)
4. REACH Economic Development Roundtable
5. Other
7.b COUNCIL MEMBER BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
7.c COUNCIL MEMBER GEORGE:
1. Five Cities Fire Authority
2. Visit SLO CAL Advisory Board
3. Other
Page 56 of 174
4 Item 9.c.
7.d COUNCIL MEMBER SECREST:
1. Air Pollution Control District (APCD)
2. South County Chambers of Commerce Governmental Affairs Committee
3. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Pro Tem Guthrie invited public comment. Speaking from the public were Michael Punsalon,
Marlea Harmon, Gaea Powell. Mayor Pro Tem Guthrie gave commenter Powell three warnings at the
conclusion of the one-minute comment period. Mayor Pro Tem Guthrie called a 5-minute recess in
accordance with Government Code Section 54957.95 regarding disruptions.
The Council went on recess from 6:46 pm - 6:51 pm.
Public comment continued. Speaking from the public were Garry Schmidt, No Name Provided, No
Name Provided. No further public comments were received.
City Attorney Rosen responded to questions from the Council.
9. CONSENT AGENDA
Mayor Pro Tem Guthrie asked the Council if there were any questions or any items to be pulled from
the consent agenda for further discussion. There were none.
Mayor Pro Tem Guthrie invited public comment. No public comments were received.
Council Member Barneich provided comments on Item 9.g.
Moved by Council Member Barneich
Seconded by Council Member Secrest
Approve Consent Agenda Items 9.a. through 9.g., with the recommended courses of action.
AYES (4): Council Member Barneich, Council Member Secrest, Council Member George, and Mayor
Pro Tem Guthrie
ABSENT (1): Mayor Ray Russom
Passed (4 to 0)
9.a Cash Disbursement Ratification
Reviewed and ratified the listing of cash disbursements for the period of September 16 through
September 30, 2024.
9.b Approval of Minutes
Approved the minutes of the Regular City Council Meeting of October 8, 2024, as submitted.
9.c Notice of Award, 2024 Streets Repair Project, PW 2024-01
Page 57 of 174
5 Item 9.c.
1) Awarded a construction contract for the 2024 Streets Repair Project to Papich Construction,
Inc. (Papich) for $3,999,889; and
2) Authorized the City Manager to approve change orders of 10% of the contract amount,
$399,989.90, for unanticipated costs during the construction phase of the 2024 Streets Repair
Project.
9.d Accept the 2022 Street Repairs Project PW 2022-05
1) Accepted improvements as constructed by JJ Fisher Construction, Inc., in accordance with
the specifications for the 2022 Street Repairs Project, PW 2022-05;
2) Directed staff to file a Notice of Completion; and
3) Authorized release of retention thirty-five (35) days after the Notice of Completion has been
recorded if no liens have been filed.
9.e Monthly Water Supply and Demand Update
Received and filed the Monthly Water Supply and Demand Update.
9.f General Plan Update Progress Report – October 2024
Received an updated on the status of the Comprehensive General Plan Update project.
9.g Consider Commitment of Grant Authorization to Housing Authority of San Luis Obispo,
for Additional Funding of a 63-Unit Affordable Housing Project at 700 Oak Park Blvd
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE committing A NOT-TOO-EXCEED AMOUNT OF $630,000,
AUTHORIZING A BUDGET ADJUSTMENT FROM THE AFFORDABLE HOUSING TRUST
FUND IN THAT AMOUNT, AND AUTHORIZING THE CITY MANAGER TO DEVELOP A
GRANT AGREEMENT AND ANY ASSOCIATED DOCUMENTS, WITH THE HOUSING
AUTHORITY OF SAN LUIS OBISPO FOR DESIGN, FUNDING, CONSTRUCTION, AND
MANAGEMENT OF A 63-UNIT AFFORDABLE HOUSING PROJECT AT 700 OAK PARK
BLVD, ARROYO GRANDE"; Authorized a budget adjustment request in a not-to-exceed
amount of $630,000 from the Affordable Housing Trust Fund; and Authorized the City Manager
to negotiate a grant agreement and any other associated documents, between the City and
HASLO, establishing the terms of the grant for a total commitment and not-to-exceed amount of
$630,000.
10. PUBLIC HEARINGS
None.
11. BUSINESS ITEMS
11.a Active Transportation Plan Progress Report
Community Development Director Pedrotti introduced the item. Jacob Leon, KTU&A Consultant,
presented the report. Director Pedrotti and Mr. Leon responded to questions from the Council.
Page 58 of 174
6 Item 9.c.
Mayor Pro Tem Guthrie invited public comment. Speaking from the public were No Name
Provided, Aileen Loe. No further public comments were received.
Council provided comments on the Plan including adopting the Plan and adding to the Capital
Improvement Program; including The Pike in the Plan; emphasizing safe commuting for
students at the high school; and emphasizing a further look at Grand Ave safety.
No action was taken on this item.
12. COUNCIL COMMUNICATIONS
Mayor Pro Tem Guthrie commented on his attendance at the League of California Cities Annual
Conference.
13. ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tem Guthrie adjourned the
meeting at 7:37 pm.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk
Page 59 of 174