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CC 2024-12-10_11b Appointment of Council Members to Regional and Local BoardsItem 11.b. MEMORANDUM TO: City Council FROM: Jessica Matson, Director of Legislative & Information Services/ City Clerk SUBJECT: Appointment of Council Members to Regional and Local Boards and Committees DATE: December 10, 2024 RECOMMENDATION: 1) Make appointments for the next two-year period to the regional and local boards and committees with Council representation; and 2) Direct the City Clerk to update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) for posting on the City website. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is no fiscal impact associated with this action. BACKGROUND: Historically, after each election cycle, the City Council makes appointments to the various regional and local boards and committees throughout the region that have Council representation. Options generally include filling vaca ncies, making reappointments, and/or selecting new assignments. Once the appointments are approved by the Council, the names of the City Council representatives are submitted to the respective agencies. The City Council’s past practice has been to determine board and committee assignments (primary representatives and alternates) through a process of discussion, consensus, and approval. ANALYSIS OF ISSUES: A list of the regional and local boards and committees is provided for Council’s review, which sets forth the existing appointees as well as vacancies that have occurred due to the result of the November 2024 election (Attachment 1). Most of the regional agencies listed require the appointment of a primary representative and an alternate representative to its board or committee. There are a few exceptions in which the Mayor is required to serve as the primary representative on the board, and for which an alternate is not required. The appointments list identifies the specific board/committee, the frequency of meetings, the day, time, and location of the respective meetings, the staff representative Page 208 of 215 Item 11.b. City Council Appointment of Council Members to Regional and Local Boards and Committees December 10, 2024 Page 2 (if applicable), and any requirements regarding the appointment. Additionally, the list contains existing committee assignments that include current members of th e City Council in case Council determines any changes are desired in addition to those that are vacant and need new representation. A description of each committee or board is included in Attachment 2. Once all primary and alternate appointments are made, it is recommended the City Council authorize the City Clerk to update FPPC Form 806, Agency Report of Public Official Appointments, which is used to report additional compensation that public officials receive when appointing themselves to positions on committees or boards of a public agency. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Make various appointments, reappointments, and/or reassignments to the regional and local boards and committees; or 2. Provide other direction to staff. ADVANTAGES: These appointments provide City representation on the various regional and local boards and committees that are currently on the City Council’s appointments list. DISADVANTAGES: No disadvantages are identified. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. Appointments List 2. Council Committees and Boards Descriptions Page 209 of 215 CITY OF ARROYO GRANDE CITY COUNCIL APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES TO BE UPDATED DECEMBER 10, 2024 Page 1 CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE Air Pollution Control District (APCD) Meetings held 4th Wednesday of every odd numbered month; 9:00 am; Board of Supervisors Chambers, County Government Center Staff Representative: City Manager Kate Secrest Jim Guthrie Audit Committee Meets twice a year before and after Audit; time varies; AG Council Chambers Conference Room; Staff Representative: Administrative Services Director Vacant Caren Ray Russom California Joint Powers Insurance Authority (CJPIA) Meets in July for Annual Board Meeting in La Palma, CA Staff Representatives: City Manager, Human Resources Officer Caren Ray Russom Vacant Central Coast Community Energy (CCCE) Policy Board 1st Wednesday of the month, 1:30 pm, February & June; Monterey Headquarters; 3rd Wednesday & Thursday of the month, Time TBD, September; Location TBD; 2nd Wednesday of the month, 9:00 am, December; SLO County teleconference option The 2-year term runs odd years from January 1 – December 31 Staff Representative: N/A; City Manager sits on the Operations Board Jim Guthrie N/A (Grover Beach) City Selection Committee (Mayors) (Enabling legislation requires the Mayor to be the primary representative) Meets as needed; time varies; Board of Supervisors Chambers, County Government Center Staff Representative: Not applicable Caren Ray Russom Vacant Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) Meetings held 1st Wednesday of each month (SLOCOG and RTA meetings are scheduled in alternating months); 8:30 am; Board of Supervisors Chambers, County Government Center Staff Representative: Community Development Director Jim Guthrie Vacant ATTACHMENT 1 Page 210 of 215 CITY OF ARROYO GRANDE CITY COUNCIL APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES TO BE UPDATED DECEMBER 10, 2024 Page 2 CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE County Water Resources Advisory Committee (WRAC) Meetings held 1st Wednesday of each month; 1:30 pm City/County Library Community Room, San Luis Obispo Staff Representative: Not applicable Jim Guthrie Vacant Five Cities Fire Authority JPA Board (Two members) Meetings held 3rd Monday of each month; 5:00 pm Grover Beach Council Chamber 154 S. 8th Street, Grover Beach Staff Representative: City Manager Caren Ray Russom Vacant Vacant Homeless Services Oversight Council (HSOC) Meetings held 3rd Wednesday of odd-numbered months; 1:00 – 3:00 pm; SLO Veterans Hall, 801 Grand Avenue, SLO Staff Representative: City Manager Vacant Vacant Integrated Waste Management Authority Board (IWMA) Meetings held 2nd Wednesday of every month; 1:30 pm; City of SLO Chamber Staff Representative: Not applicable Jim Guthrie Caren Ray Russom REACH Economic Development Roundtable 1 meeting in Spring; 1 meeting in Fall; Time TBD; location varies Staff Representatives: City Manager, Community Development Director Jim Guthrie Vacant South County Chambers of Commerce Governmental Affairs Committee Meets as needed; time varies; location varies Staff Representative: City Manager Kate Secrest Jim Guthrie South San Luis Obispo County Sanitation District Board (Legislation requires the Mayor to be the primary representative) Meetings held the 1st (and 3rd Wednesday, if needed) of each month; 6:00 pm Caren Ray Russom Vacant Page 211 of 215 CITY OF ARROYO GRANDE CITY COUNCIL APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES TO BE UPDATED DECEMBER 10, 2024 Page 3 CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE Visit SLO CAL Advisory Board Meetings held semi-annually; time varies; location varies Staff Representative: Recreation Services Director Vacant Caren Ray Russom Zone 3 Water Advisory Board Meetings held 3rd Thursday of odd-numbered months; 10:30 am; Rotates between South County agencies Staff Representative: Public Works Director Vacant Kate Secrest Page 212 of 215 Page 1 CITY OF ARROYO GRANDE COUNCIL COMMITTEES & BOARDS Air Pollution Control District Board (APCD) The San Luis Obispo County Air Pollution Control District (APCD) is the local agency working to protect the health of county residents by preserving good air quality. By partnering with the local communities and businesses, the APCD Board implements regulations and programs to reduce air pollution and assist the county in reaching all outdoor air quality standards. The Board is comprised of all five County Supervisors and an elected official from each of the seven incorporated cities. Audit Committee In order to comply with the Statement of Auditing Standards (SAS) No. 114, the City of Arroyo Grande has established an Audit Committee. California Joint Powers Insurance Authority (CJPIA) The CJPIA is governed by a Board of Directors, consisting of one elected official appointed by each Member Agency. The Board elects a President, Vice President and seven Members of the Executive Committee, which meets monthly to supervise and conduct CJPIA affairs. The Executive Committee has an advisory City Managers Committee that meets monthly and a Finance Officers Committee, which meets quarterly. The CJPIA Board of Directors meets annually at the CJPIA offices in La Palma or at the annual risk management seminar. The Board Director must be an elected official. The Alternate(s) may be either an elected official or staff and may serve as the Voting Delegate in the Director's absence. Staff recommends appointing the City Manager and Human Resources Manager, along with one Council Member, as Alternates to ensure that a staff representative is available to attend the annual meeting if the Council representatives are unable to attend. Central Coast Community Energy (CCCE) Policy Board The Policy Board is comprised of elected officials and meet various dates throughout the year to decide high level policy decisions. Per the MOU, the seats rotate between the Cities of Arroyo Grande, Grover Beach, and Pismo Beach. (Note: Arroyo Grande is primary for the 2024-2025 term). City Selection Committee (Mayors) The City Selection Committee is comprised of the Mayor of each of the seven incorporated cities. The City Selection Committee makes appointments to the Airport Land Use Commission, California ID System Advisory Board, Local Agency Formation Commission (LAFCO), and Supplemental Law Enforcement Oversight Committee. Council of Governments/Regional Transit Authority (SLOCOG/RTA) SLOCOG is a regional governing body organized through a joint powers agreement that has responsibility for regional transportation planning, preparing the Regional Housing Needs Allocation and the Sustainable Communities Strategy as part of the Regional Transportation Plan. The Board is comprised of all five County Supervisors and an elected official from each of the seven incorporated cities. RTA is operated through a joint powers agreement with SLOCOG responsible for regional rideshare programs and outreach activities offering alternative modes of transportation. SLOCOG and the RTA share the same board of directors and trade off meeting times every month. In South County, local fixed-route service levels (days, hours, routes, etc.), marketing efforts, and operating/capital budgets for local fixed-routes are controlled through the RTA South County Transit Committee (SCTC). The SCTC is comprised of the RTA Board members from the cities of Arroyo Grande, Grover Beach, and Pismo Beach, as well as one member from the Board of Supervisors. The SCTC meets ATTACHMENT 2 Page 213 of 215 Page 2 at least annually to address public transit issues of interest to the SCTC members and to consider the following year’s budget for local public transit services in the Five Cities Area. County Water Resources Advisory Committee (WRAC) This organization is involved with water supplies and availability of water on a Countywide basis. The purpose is to advise the County Board of Supervisors concerning all policy decisions relating to water resources of the SLO County Flood Control & Water Conservation District, to recommend specific water resource programs, and to recommend methods of financing water resource programs. (*Appointed representatives to the Committee need not be a Council Member, but do need to be individuals knowledgeable regarding water issues. According to WRAC staff, cities may appoint a Council Member as the lead representative who would be available when policy issues are discussed, with a staff member as the alternate for attending most of the meetings.) Note: Council appointed representatives require approval by the Board of Supervisors. Five Cities Fire Authority JPA Board Provision of fire protection services provided through a joint powers agreement with the Cities of Grover Beach and Arroyo Grande. The Authority JPA Board consists of two elected officials from member agencies, City of Arroyo Grande and City of Grover Beach. The two City Managers serve as the Executive Officers of the JPA. Homeless Services Oversight Council (HSOC) The HSOC was created by the San Luis Obispo County Board of Supervisors and its purpose is to lead, facilitate, and provide oversight for implementation of the 10-Year Plan to End Homelessness. The HSOC is an advisory committee that discusses the Countywide approach to homelessness and services for the homeless, including both housing and supportive services. Membership is comprised of a broad spectrum of representatives from the County Board of Supervisors, each City, certain County government departments (health, planning, social services, veteran services, and probation), law enforcement, business organizations, academic institution, faith community, as well as interested community members. Integrated Waste Management Authority Board (IWMA) The San Luis Obispo County Integrated Waste Management Authority (IWMA) combines the powers of the member agencies to achieve State-mandated waste diversion goals, satisfy the requirements of the Integrated Waste Management Act, and develop waste management facilities for the benefit of the County and all its cities and special districts. The Board is comprised of an elected official from each of the seven incorporated cities, and one representative from all authorized Community Service Districts. (Note: Approval by the Board of Supervisors is not required for these assigned representatives.) REACH Economic Development Roundtable REACH is a nonprofit regional economic action coalition which strives to unite public private and civic leaders across the Central Coast. The Economic Development Roundtable is responsible for discussing regional issues and advising the Board. A representative of the Arroyo Grande area serves. South County Chambers of Commerce A Council Member is selected to attend the monthly South County Chambers of Commerce Governmental Affairs Committee Meeting to provide a brief update on upcoming business-related items or issues, as well as to provide general City updates and highlights of City programs, services, or special events. The Council Member is not a voting member. Page 214 of 215 Page 3 South San Luis Obispo County Sanitation District (SSLOCSD) Board The City contracts with the Sanitation District for wastewater collection and treatment. The District is governed by a Board of Directors composed of the presiding officer from the Cities of Grover Beach and Arroyo Grande and the Oceano Community Services District, or their respective alternates (per Memorandum of Understanding between the City and the Sanitation District, as well as Health and Safety Code sections 4730-4735). Visit SLO CAL Advisory Committee Visit SLO CAL promotes Countywide tourism opportunities and complements the efforts of local communities and organizations. It is a private, non-profit organization with membership comprised of local businesses, chambers of commerce, County government, and most incorporated cities in the County. The Visit SLO CAL Advisory Committee is comprised of elected officials and city managers, who participate in semi-annual meetings and liaise back to the communities they represent with programming updates and overall metrics demonstrating the impacts of the Tourism Marketing District on the County and cities. Zone 3 Water Advisory Board This is a County organized committee to handle the operation of Lopez Lake for both recreation and water facilities. The Advisory Committee works closely with the Zone 3 Technical Advisory Committee. Note: Council- appointed representatives require final approval by the Board of Supervisors. Page 215 of 215