CC 2024-12-10 Agenda SummaryCITY COUNCIL MEETING AGENDA SUMMARY Tuesday, December 10, 2024, 6:00 p.m. In person at: Arroyo Grande City Council Chambers 215 E. Branch Street, Arroyo Grande, CA 93420 AND via Zoom at: https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA Please click the link above to register to join the Zoom Meeting This City Council meeting is being conducted in a hybrid in-person/virtual format. Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at publiccomment@arroyogrande.org. Meetings will be broadcast live on Channel 20 and streamed on the City’s Website. CLOSED SESSION: None. 1.CALL TO ORDER 2.ROLL CALL 3.MOMENT OF REFLECTION 4.FLAG SALUTE 5.AGENDA REVIEW 5.a Closed Session Announcements None. 5.b Ordinances read in title only Recommended Action: Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6.SPECIAL PRESENTATIONS, ELECTION MATTERS, AND CITY COUNCIL REORGANIZATION 6.a City Manager Communications (DOWNING) Recommended Action: Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary. 6.b Presentation to Outgoing Council Members Kristen Barneich and Lan George and Opportunity for Comments (DOWNING) NOVEMBER 5, 2024 ELECTION MATTERS AND CITY COUNCIL REORGANIZATION 6.c Declaration of Results of the November 5, 2024 Consolidated General Municipal Election Recommended Action: Adopt a Resolution declaring the official results of the General Municipal Election held on November 5, 2024, and the final Certificates of the Canvass. 6.d Swearing-In Ceremony and Seating of Newly Elected Officers The City Clerk will administer the Oath of Office and present Certificates of Election to Mayor Caren Ray Russom, Council Member Jamie Maraviglia, and Council Member Aileen Loe. 6.e Comments by Newly Elected Officials Comments by Council Member Maraviglia, Council Member Loe, and Mayor Ray Russom. RECESS: A brief reception will be held. RECONVENE: To consider all remaining items on the City Council Agenda. ROLL CALL: Council Members Loe, Maraviglia, Secrest, Guthrie, and Mayor Ray Russom 7.CITY COUNCIL REPORTS None. Reports are made during the Second Council Meeting each month. 8.COMMUNITY COMMENTS AND SUGGESTIONS This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to provide public comment. Click the link below to register to join the webinar: https://arroyogrande- org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA • After registering, you will receive a confirmation email containing information about joining the webinar. • Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your Page 2 of 215 comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: Direct City staff to assist or coordinate with you. • A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda. • Please adhere to the following procedures when addressing the Council: Comments should be limited to 1 minute or less. • Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. • 9.CONSENT AGENDA The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 9.a Cash Disbursement Ratification (VALENTINE) Recommended Action: Review and ratify the attached listing of cash disbursements for the period of October 16 through October 31, 2024. 9.b Statement of Investment Deposits for October 2024 (VALENTINE) Recommended Action: Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of October 31, 2024, as required by Government Code Section 53646(b). 9.c Authorization to Execute Agreements with the California Department of Tax and Fee Administration and Authorize the Examination of Transactions and Use Tax Records (VALENTINE) Recommended Action: 1) Adopt a Resolution authorizing the City Manager to execute agreements with the California Department of Tax and Fee Administration (CDTFA) for implementation of a Local Transactions and Use Tax, in substantially final form, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; 2) Adopt a Resolution authorizing the examination of Transactions and Use Tax records, in Page 3 of 215 substantially final form, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and 3) Authorize the City Manager to amend the agreement with Hinderliter, De Llamas, and Associates (HdL Companies) for continued Transactions and Use tax Audit and Information Services. 9.d Approval of Minutes (MATSON) Recommended Action: Approve the minutes of the Regular City Council Meeting of November 26, 2024, as submitted. 9.e 2025 City Council Regular Meeting Schedule (DOWNING) Recommended Action: Adopt a Resolution establishing the 2025 City Council regular meeting schedule. 9.f Resolution Updating the Policy for the Distribution of Tickets and Passes Pursuant to Title 2, Section 18944.1 of the California Code of Regulations (DOWNING) Recommended Action: 1) Adopt a Resolution updating the Tickets and Passes Distribution Policy, a policy governing the receipt and distribution of tickets and passes pursuant to Title 2, Section 18944.1 of the California Code of Regulations; and 2) Make findings that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.) 9.g Notice of Award, Traffic Way Bridge Replacement Project, PW 2023-02 (ROBESON) Recommended Action: 1) Adopt a Resolution authorizing the City Manager to execute a construction contract for the Traffic Way Bridge Replacement Project to Granite Construction Company in the amount of $10,799,051, subject to any minor technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and 2) Adopt a Resolution authorizing the City Manager to execute a construction management agreement for the Traffic Way Bridge Replacement Project to Filippin Engineering, Inc. in the amount of $1,121,955, subject to any minor technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney. 9.h Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Accessory Dwelling Units (PEDROTTI) Recommended Action: Page 4 of 215 1) Adopt the Ordinance amending Section 16.52.150 of the Arroyo Grande Municipal Code; and 2) Find that this action is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Public Resources Code section 21080.17 10.PUBLIC HEARINGS None. 11.BUSINESS ITEMS 11.a Selection of Council Member Secrest as Mayor Pro Tem (MATSON) Recommended Action: Appoint Council Member Secrest as the Mayor Pro Tem for the next one-year period, pursuant to City Council policy. 11.b Appointment of Council Members to Regional and Local Boards and Committees (MATSON) Recommended Action: 1) Make appointments for the next two-year period to the regional and local boards and committees with Council representation; and 2) Direct the City Clerk to update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) for posting on the City website. 12.COUNCIL COMMUNICATIONS Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members. 13.ADJOURNMENT All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date. This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature. City Council Meetings are streamed live on the City’s Website and recorded for replay on Arroyo Page 5 of 215 Grande’s Government Access Channel 20. Page 6 of 215