CC 2024-12-10_09d Approval of Minutes_20241126
1 Item 9.d.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
November 26, 2024, 5:30 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Caren Ray Russom, Mayor Pro Tem
Jim Guthrie, Council Member Lan George,
Council Member Kate Secrest
Council Members Absent: Council Member Kristen Barneich
Staff Present: City Clerk Jessica Matson, City Attorney Isaac
Rosen, Assistant City Manager/Public Works
Director Bill Robeson, Community
Development Director Brian Pedrotti,
Planning Manager Andrew Perez, Assistant
Planner Shayna Gropen, City Engineer
Shannon Sweeney
This meeting was conducted in a hybrid in-person/virtual format.
CLOSED SESSION MEETING 5:30 P.M.:
1. CALL TO ORDER
Mayor Ray Russom called the meeting to order at 5:31 p.m.
2. ROLL CALL
City Clerk Matson took roll call. Council Member Barneich was absent.
3. FLAG SALUTE
Mayor Ray Russom led the flag salute.
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Mayor Ray Russom invited public comment. No public comments were received.
5. CLOSED SESSION
City Attorney Rosen announced that the City Council will recess to a closed session for the following and
will report any reportable action at the City Council Regular meeting at 6:00 p.m.:
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2 Item 9.d.
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential
case
City Council adjourned to Closed Session at 5:32 p.m.
6. ADJOURNMENT
City Council adjourned Closed Session at 5:59 p.m.
REGULAR MEETING 6:00 P.M.
_____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:01 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
November 26, 2024
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9:
1 potential case
City Attorney Rosen announced that there was no reportable action.
5.b Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a Mayor's Commendations Recognizing The Pick Family, Arroyo Grande Lions Club, and
Trevor Weiger - Rancho Hoops Public Art Project
Mayor Ray Russom read and presented a Mayor's Commendations to the Lion's Club, The Pick
Family and Trevor Weiger for their contribution to the Rancho Hoops Public Art Project.
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3 Item 9.d.
6.b City Manager Communications
Assistant City Manager/Public Works Director Robeson commented on the Holiday Parade and
Jingle Bell Dash events coming up on December 1st; the new edition of the City's newsletter
Arroyo Grande Gazette; and announced the promotion of FCFA Fire Captain Ian Bennet and
also his selection as Firefighter of the Year.
No action was taken on this item.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City’s appointed representative.
7.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. Five Cities Fire Authority
3. San Luis Obispo County Mayor's Meeting
4. South San Luis Obispo County Sanitation District (SSLOCSD)
5. Other - Mayor's Consortium for Vandenberg Air Space Base
7.b MAYOR PRO TEM GUTHRIE:
1. County Water Resources Advisory Committee (WRAC)
2. Council of Governments/Regional Transit Authority/ South County Transit
(SLOCOG/SLORTA/SCT)
3. Integrated Waste Management Authority Board (IWMA)
4. REACH Economic Development Roundtable
5. Other
7.c COUNCIL MEMBER GEORGE:
1. Five Cities Fire Authority
2. Visit SLO CAL Advisory Board
3. Other
7.d COUNCIL MEMBER SECREST:
1. Air Pollution Control District (APCD)
2. South County Chambers of Commerce Governmental Affairs Committee
3. Other - SLO County Economic Forecast; Mayor's Meeting; HSOC; Zone 3 Advisory
Committee
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4 Item 9.d.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Gaea Powell; and Marlea
Harmon. No further public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the
consent agenda for further discussion. Mayor Ray Russom asked staff for clarification on Item 9.g.
Community Development Director Pedrotti responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public were Gaea Powell and Mike
Harris. No further public comments were received.
Moved by Council Member George
Seconded by Council Member Secrest
Approve Consent Agenda Items 9.a. through 9.g., with the recommended courses of action.
AYES (4): Council Member George, Council Member Secrest, Mayor Pro Tem Guthrie, and Mayor Ray
Russom
ABSENT (1): Council Member Barneich
Passed (4 to 0)
9.a Cash Disbursement Ratification
Reviewed and ratified the listing of cash disbursements for the period of October 16 through
October 31, 2024.
9.b Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request
Approval
Received and filed the Fiscal Year 2024-25 First Quarter Financial Status Report and approve
Budget Adjustment Requests.
9.c Approval of Minutes
Approved the minutes of the Regular City Council Meeting of November 12, 2024, as submitted.
9.d Accept the Public Safety Camera System Project, PW 2023-10
1) Accepted improvements as constructed by ADT Commercial, LLC (ADT), in accordance with
the specifications for the Public Safety Camera System (PSCS) Project, PW 2023-10;
2) Directed staff to file a Notice of Completion; and
3) Authorized release of retention thirty-five (35) days after the Notice of Completion has been
recorded if no liens have been filed.
9.e Notice of Award, Cornwall Avenue Watermain Replacement Project, PW 2024-02
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5 Item 9.d.
1) Authorized the City Manager to execute a construction contract for the Cornwall Waterline
Replacement Project to The J.F. Will Company, Inc. (”JF Will”) for $611,654.59 subject to any
minor, technical, or non-substantive changes as approved by the City Manager in consultation
with the City Attorney;
2) Authorized the City Manager to approve change orders of 10% of the contract amount,
$61,165.46, for unanticipated costs during the construction phase of this Project; and
3) Found the action exempt from the California Environmental Quality Act under the Class 1 and
Class 2 exemptions.
9.f Monthly Water Supply and Demand Update
Received and filed the Monthly Water Supply and Demand Update.
9.g General Plan Update Progress Report – November 2024
Received and filed an update on the Comprehensive General Plan Update project.
10. PUBLIC HEARINGS
10.a Citywide Utility Box Painting, Phase Three (Staff Project 24-006); Applicant – Shirley
Horacek, Arroyo Grande Public Art
Community Development Director Pedrotti introduced the item. Assistant Planner Gropen
presented the item. Assistant City Manager/Public Works Director Robeson responded to
questions from Council.
Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray
Russom closed the public hearing.
Council thanked the artists for their work and discussion ensued regarding support for waiving
fees.
Moved by Council Member George
Seconded by Council Member Secrest
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING A PUBLIC ART PROJECT TO PAINT UTILITY BOXES,
ACCEPTING DONATIONS OF TIME AND MATERIALS, WAIVING PERMIT APPLICATION
FEES, AND FINDING THE PROJECT EXEMPT FROM CEQA; LOCATION – CITYWIDE;
APPLICANT – SHIRLEY HORACEK, ARROYO GRANDE PUBLIC ART"; and
2) Determined that painting of utility boxes is categorically exempt from the California
Environmental Quality Act (“CEQA”) pursuant to Section 15301 of the State CEQA Guidelines.
AYES (4): Council Member George, Council Member Secrest, Mayor Pro Tem Guthrie, and
Mayor Ray Russom
ABSENT (1): Council Member Barneich
Passed (4 to 0)
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6 Item 9.d.
10.b Appeal Case 24-002; Appeal of Planning Commission Denial of Tentative Parcel Map 23-
001; Location – 444 Lierly Lane; Appellant – Bruce Vanderveen and Jeanne Helphenstine;
Representative – MBS Land Surveys
Mayor Ray Russom declared a conflict of interest due to the proximity of her residence to the
project and left the meeting. Mayor Pro Tem Guthrie presided.
Community Development Director Pedrotti commented on the request from the appellant to
continue the hearing to a date certain of January 14, 2024.
Mayor Pro Tem Guthrie opened the public hearing. Upon hearing no public comments, Mayor
Pro Tem Guthrie closed the public hearing.
Moved by Mayor Pro Tem Guthrie
Seconded by Council Member Secrest
Continue the public hearing to a date certain of January 14, 2025 at the request of the appellant.
AYES (3): Mayor Pro Tem Guthrie, Council Member Secrest, and Council Member George
ABSENT (2): Mayor Ray Russom, and Council Member Barneich
Passed (3 to 0)
11. BUSINESS ITEMS
11.a Preliminary Approval of Community Development Block Grant Projects for Year 2025
Mayor Ray Russom rejoined the meeting. Community Development Director Pedrotti introduced
the item. Planning Manager Perez presented the item.
Mayor Ray Russom invited public comment. Speaking from the public was Jeff Lee. No further
public comments were received.
Moved by Council Member Secrest
Seconded by Mayor Pro Tem Guthrie
1) Preliminarily approve funding recommendations for the City’s allocation of 2025 Community
Development Block Grant (CDBG) funds as shown in Table 1; and
2) Find that this action is exempt from CEQA, pursuant to CEQA Guidelines Section 15061
subd. (b)(3).
AYES (4): Council Member Secrest, Mayor Pro Tem Guthrie, Council Member George, and
Mayor Ray Russom
ABSENT (1): Council Member Barneich
Passed (4 to 0)
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7 Item 9.d.
12. COUNCIL COMMUNICATIONS
Mayor Ray Russom wished all a good Thanksgiving and invited the public to the December 10th City
Council Reorganization meeting.
13. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the
meeting at 6:58 p.m.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk
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