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Minutes 2000-07-11 MINUTES REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY TUESDAY, JULY 11, 2000 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:00 p.m, 2. ROLL CALL City Council: X Council Member Runels Absent Council Member Tolley X Council Member Dickens X Mayor Pro Tem Ferrara X Mayor Lady Staff Present: -X-jnterim City Manager/Chief of Police ..LCity Attorney ..LDirector of Administrative Services _Director of Building and Fire ~Director of Community Development ~irector of Economic Development XJ,)irector of Public Works _Director of Parks and Recreation JLj)irector of Financial Services 3. FLAG SALUTE Tom Lauinger, representing the Kiwanis Club of Arroyo Grande Valley led the flag salute, 4, INVOCATION Pastor Randy Ouimette, St. John's Lutheran Church and Arroyo Grande Fire Department Chaplain, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW Interim City Manager stated Council had received a supplemental staff report for Item 9.j. regarding Tract 2207, Vista Del Mar, Offsite Easements. CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JULY 11, 2000 6,a. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. PUBLIC HEARINGS: None. 8. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS None. 9. CONSENT AGENDA Council Member Runels requested that Item 9.h. and Item 9.i. be pulled. Mayor Pro Tem Ferrara requested that Item 9,j, be pulled. 9.h. Award of Construction Bid - Spring 2000 Pavement Management Proiect, Proiect PW-2000.S, Council Member Runels stated that the City had started an extensive pavement management program and asked Director Spagnolo if he could review how many streets within the City would be included in the project. Director Spagnolo displayed a map illustrating the streets that would be included in the project. He explained that streets were grouped in blocks in order to reduce costs. 9.i. Program Supplement Agreement for the Scenic Creekside Pedestrian Path. Phase II - Proiect No. PW-2000-3. Council Member Runels asked for clarification if the funds would include completing the first phase between Mason and Short Streets, Director Spagnolo responded that Phase II would complete Phase I down to the creek, and the walk along the bluff on the south side from Mason Street to Short Street. Council Member Runels asked if there were any provisions to have a path leading to the old Schoolhouse or the other two houses on Mason Street. Director Spagnolo responded that there would be a connection to the Schoolhouse on Short Street. He explained that going toward Mason Street, there is a circular section where there will be a tree and bench serving as a focal point between the two buildings. Council Member Dickens asked if the Program Supplement Agre~ment was a formality or would it prolong the progress of the project, 2 CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES JULY 11, 2000 Director Spagnolo responded that it was a formality and was a common practice for projects being funded by Caltrans. j, Tract 2207 - Vista Del Mar, Rejection of Offsite Easements. Adopted Resolutions 3466 and 3467. Mayor Pro Tem Ferrara asked for clarification on the proposed offsite easements, He asked staff to explain the impacts of not accepting the offers of dedication. Director Spagnolo explained in the supplemental staff report, the recommendation was to accept a grant of a slope and drainage easement from the First Assembly of God Church for Tract 2207. He explained that the purpose of acceptance was to allow the developer to make the improvements, which would allow drainage to occur over the easement area throughout construction, Director Spagnolo further explained that the other two offers of dedication for offsite easements for Tract 2207 relate to street improvements and are usually accepted by the City after the public improvements are installed and completed. Mayor Pro Tern Ferrara asked for clarification that the Lucia Mar School Board did not favor a permanent street connecting to Valley Road through their property, Interim City Manager TerBorch responded that was correct. Mayor Pro Tern Ferrara stated that based on the submitted proposal, Orchard was going to remain open when the project is completed until future consideration of a Valley Road connection, Director Spagnolo responded that was correct, There was further discussion regarding the improvements and width to the existing drainage ditch, Director Spagnolo clarified that the drainage ditch would be widened and would be an earthen ditch. He explained that the developer would also be constructing a large detention basin to serve the project. Council/Board Member Runels moved to approve Consent Agenda Items 9.a, through 9.j. with the recommended courses of action. Council/Board Member Dickens seconded the motion. a. Cash Disbursement Ratification. Approved, b, Statement of Investment Deposits. Approved. c. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Approved, d. Minutes of Special City Council/Redevelopment Agency Meeting of June 19,2000 and Regular City council Meeting of June 27,2000. Approved, 3 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JULY 11, 2000 e. Rejection of Claim Against City - C. James. Rejected claim. f. Consideration of Salary and Benefit Adjustments for Part-time Employees _ FY 2000-01. Adopted Resolutions 3463 and 3464, g. Award of Construction Bid,:, Re-roof Fire Station No.1. Approved. h, Award of Construction Bid - Spring 2000 Pavement Management Project, Project PW-2000-5. Approved. i. Program Supplement Agreement for the Scenic Creekside Pedestrian Path . , Phase II - Project No. PW-2000-3. Adopted Resolution No. 3465. j. Tract 2207 - Vista Del Mar, Rejection of Offsite Easements. Adopted Resolutions 3466 and 3467. Voice Vote LRolI Call Vote City Council Redevelopment Aqencv Aye Lady Aye Lady Ave Ferrara Ave Ferrara Ave Runels Aye Runels Absent Tolley Absent Tolley Ave Dickens Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS None, 11. NEW BUSINESS 11,a, PROPOSED BALLOT MEASURE AND ARGUMENT IN FAVOR OF BALLOT MEASURE - NOVEMBER 7. 2000 GENERAL MUNICIPAL ELECTION Staff recommended the Council: 1) Adopt a Resolution ordering the submission to the qualified electors of the City of a measure relating to an increase of the Transient Occupancy Tax ("hotel/motel bed tax") at the General Election to be held on Tuesday, November 7,2000, as called by Resolution No. 3452; 2) Adopt a Resolution setting priorities for filing written arguments regarding a City measure and directing the City Attorney to prepare an impartial analysis of the measure; 3) Review, modify as ~ppropriate, and approve the argument to be submitted in favor of the measure. Council questions and discussion included what methods could be used to educate the public about the measure. Interim City Manager TerBorch stated that the City could produce and distribute educational material to the community; however, the law does not allow the City to take a position in favor or against the measure. 4 CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES JULY 11, 2000 Mayor Lady opened the discussion for public comment, and upon hearing no comments, brought the discussion back to the Council. Mayor Lady asked if the language of the measure could be expanded on the ballot as to why the measure was being proposed, Interim City Manager TerBorch responded that there were limitations on how the measure is presented. He stated it was important to present as much information to the public prior to the Election in order to get the facts out, He also commented that the Council would have an opportunity to submit an Argument in Favor of the Measure. Mayor Pro Tem Ferrara acknowledged that the City was subject to certain restrictions in the manner in which measures are defined on the ballot so that the measure itself remains unbiased. He suggested adding a qualifier to the statement that the intent of the measure is to gain parity with other cities in San Luis Obispo County, so that there is a purpose for amending the Ordinance. He explained that this would make an informed statement to the voters that Arroyo Grande is way behind in its Transient Occupancy Tax rate. There was further discussion regarding proposed wording for the measure. Mayor Pro Tern Ferrara suggested adopting the amended measure language as the primary Resolution and also adopting the original measure language as an alternate Resolution should the amended language not be accepted' by the County Elections Official. There was Council consensus to amend the Measure to read "In order to achieve parity with other communities within San Luis Obispo County, shall an Ordinance amending Section 3-3,303 of the Arroyo Grande Municipal Code to increase the Transient Occupancy Tax ('hotel/motel bed tax") rate from six percent (6%) to ten percent (10%) be adopted?" There was discussion regarding the language in the proposed Argument in Favor of the Measure relating to examples of how additional revenue could be spent to operate City services, Council Member Dickens suggested that an example be included in the language that revenues could be used for street repair and maintenance. Following discussion on the language for the argument, there was Council consensus to replace the words .....to buy four new police vehicles;" with "for over one mile of street repair and resurfacing;". Council Member Dickens moved to approve staff's recommendations, including a Resolution, as amende", ordering the submission to the qualified electors of the City of a measure relating to an increase in the Transient Occupancy Tax ("hotel/motel bed tax"); a Resolution setting priorities for filing written arguments regarding a City measure and directing the City Attorney to prepare an impartial 5 CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES JULY 11, 2000 analysis of the measure; and approving the argument, as amended, to be submitted in favor of the measure. Council Member Runels seconded the motion, Voice Vote LRolI Call Vote Aye lady Aye Ferrara Aye Runels Absent T oll~y Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. Council Member Dickens moved to adopt the originally proposed Resolution ordering the submission to the qualified electors of the City of a measure relating to an increase of the Transient Occupancy Tax ("hotel/motel bed tax") at the General Election to be held on Tuesday, November 7, 2000, as called by Resolution No. 3452, to use as an alternate in the event that the amended Resolution is not approved by the County. Council Member Runels seconded the motion, Voice Vote LRolI Call Vote Aye lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 11.b. DESIGNATION OF VOTING DELEGATE AND Al TERNA TE FOR lEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE Staff recommended the Council appoint a voting delegate and alternate(s) for the League of California Cities Annual Conference. Mayor Pro Tern Ferrara commented that he would be serving on the General Resolutions Committee. Council Member Runels moved to appoint Council Member Tolley as the voting delegate and Council Member Dickens as the alternate. Council Member Dickens seconded the motion, 6 CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES JULY 11,2000 2L Voice Vote _Roll Call Vote Aye Lady Ave Ferrara Aye Runels Absent Tolley Ave Dickens The motion passed unanimously, 12. COUNCIL/AGENCY COMMUNICATIONS . Mayor Lady requested the Council discuss and provide direction to staff regarding the Economic Development Strategy and how it relates to development projects in regard to the General Plan Update. Interim City Manager TerBorch responded that in compliance with the Brown Act, the Council could discuss the issue; however, if the Council wanted to give formal direction or form a policy, it would have to be placed on a future City Council meeting Agenda. Mayor Pro Tern Ferrara stated he had had discussions with staff on this issue as it related to projects on Grand Avenue. He stated that the Task Force spent a lot of time to draft the Economic Development Strategy to optimize the City's ability to bring in projects that would benefit the City, economically, particularly in certain areas such as Grand Avenue. He said that the Council had adopted the Economic Strategy with intent for it to become an Element of the General Plan. He stated that it was unclear when this would formally occur, He asked for clarification on whether the Economic Strategy has to be formally included in the General Plan. He stated since the City had a Council- adopted Economic Strategy in place, it would seem that would be enough staff direction for referring to the Strategy in making determinations as to whether there is consistency with proposed projects, He felt that the determination of a project should be evaluated based on the criteria of the documents in place, and should guide the Commissions and staff in evaluating projects. Council Member Runels stated that the Economic Development Strategy needs to be incorporated into the General Plan. Interim City Manager TerBorch explained that the City has in place an Economic Development Strategy for the City; however, it is not a part of the General Plan. He explained that there is a legal process of adding an Element to the existing General Plan, He clarified that the Council had adopted the Economic Development Strategy as an operational policy, which is a document staff is to use when evaluating certain projects. 7 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JULY 11, 2000 Mayor Pro Tern Ferrara stated that the Council had already decided that the Economic Development Strategy was going to become a part of the General Plan. He asked if that happened now, independent of the other Elements that are still outstanding, and whether it was to the City's benefit to initiate an independent process that considers only the Economic Element. Interim City Manager TerBorch stated it could be done independently. He reported that staff was in the process of resolving issues with the Consultant on the current status of the General Plan Update, Council Member Dickens reaffirmed that the Economic Development Strategy that Council adopted is City policy, and asked the City Attorney if the document would be more effective if it was adopted to be an Economic Element in the General Plan. City Attorney Carmel responded yes, it would, because findings requiring compatibility with the General Plan are inherent in almost every land use decision the Council makes, There was discussion regarding how the goals and policies in the Economic Development Strategy were defined in order to encourage uses that generate income for the City. Council Member Dickens recommended directing staff to bring back an Agenda item that would explain the process of adopting an Economic Element in the current General Plan. There was Council consensus to move forward with this recommendation. Interim City Manager TerBorch clarified that the Council's direction was for staff to bring back an Agenda item for a General Plan Update a$ well as the process necessary to formally adopt the Economic Development Strategy as a General Plan Element. . Mayor Pro Tem Ferrara distributed to Council and staff a letter he received from Jan Hendrickson regarding the storage of materials at the back of the Five Cities Center and asked for the matter to be followed up on. He also inquired about the status of a proposed enclosure, for a dumpster located at the back of the Center. . Mayor Lady announced that he has scheduled a press conference on July 17th at 9:00 a.m. in front of City Hall. . At the request of Marjorie Gilliam to address the Council, Mayor Lady invited her to the podium for public comments. Mrs, Gilliam explained she had submitted a letter with a petition of signatures from area residents regarding a request to pave a portion of Valley Road. She referred to the portion of Valley Road in question which is a truck route and stated that the trucks are 8 - CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES JULY 11, 2000 continuing to damage the road further. She also expressed concerns relating to truck noise. Mayor Lady responded that he was aware of the request and stated that the issue was being evaluated. He assured Mrs. Gilliam that she would be notified if the item was placed on a future Agenda. 14. STAFF COMMUNICATIONS None. 14. ADJOURNMENT Mayor Pro Tern Ferrara moved, Council Member Runels seconded, and the motion passed unanimously to adjourn the meeting. Time: 8:40 p.m. MICHAELA~~J/~ ATTEST: tk -~l()~ ORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 9