Agenda Packet 2001-09-25
CITY COUNCIL 6^& ttI'
AGENDA ~JJ~
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tem Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member NOTICE OF
CITY COUNCIL SPECIAL MEETING
Tuesday
SEPTEMBER 25,2001
6:15 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. ROLL CALL
2. PUBLIC COMMENT on Special Meeting Agenda Items.
Members of the public wishing to address the Council on any item described in this
Notice may do so when recognized by the Presiding Officer.
3. CITY COUNCIL CLOSED SESSION:
a. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section
54957:
Title: Community Development Director
b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Arroyo Grande Police Officers' Association
(AGPOA); Service Employees International
Union (SEIU), Local 620
Unrepresented Employees: Management
4. RECONVENE TO OPEN SESSION: '
Announcement of reportable action from closed session, if any.
5. ADJOURNMENT.
c:closedsession.agenda.092501.
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CITY COUNCIL (?& ttI'
AGENDA ~//~
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tem Steven Adams
Thomas A. Runels Council Member City Manager
Jim Dickens Council Member Timothy J. Carmel City Attorney
Sandy Lubin Council Member Kelly Wetmore Director, Administrative Services
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY MEETING
TUESDAY, SEPTEMBER 25, 2001
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL COUNCIURDA
3. FLAG SALUTE: BOY SCOUT TROOP 70
4. INVOCATION: PASTOR JERRY NELSON
SEVENTH-DAY ADVENTIST CHURCH,
ARROYO GRANDE
5. SPECIAL PRESENTATIONS:
5.8. Proclamation - "Constitution Week"
5.b. Proclamation. Miss Teen Arrovo Grande 2000. Katie Kwast
5.c. Presentation of Award to City from Intearated Waste Manaaement Authoritv
S.d. Brief UDClate from Chief of Police Reaardina Local Issues Related to
SeDtember 11. 2001 Terrorism Attack
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AGENDA SUMMARY - SEPTEMBER 25, 2001
PAGE 2
6. AGENDA REVIEW:
6.a. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
7. mIZENS' INPUT. COMMENTS. AND SUGGESTION~:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication; however, in compliance with the Brown Act, will
not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequenUy
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
8. CQNSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash O~,bursement Ratification (SNODGRASS)
Recommended Action: Approve the listings of cash disbursements for the
periods August 16, 2001 through August 31, 2001 and September 1, 2001
through September 15, 2001.
8.b. Statement of Investment DeDOsill (SNODGRASS)
Recommended Action: Receive and file the report of current investment
deposits as of August 31, 2001.
8.c. Consideration of ADDroval of Minutes (WETMORE)
Recommended Action: Approve minutes as submitted . for the Special City
Council Meeting of August 23, 2001; the Regular City Council Meeting of August
28, 2001; and the Special City Council Meeting of September 4, 2001.
8.d. B!,IectIon of Claims Aaainst City (WETMORE)
Recommended Action: Reject daims submitted by F. Travis, D. Pulskamp, and
CNA Commercial Insurance.
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AGENDA SUMMARY - SEPTEMBER 25, 2001
PAGE 3
8. CONSENT AGENDA (continued}:
8.e. Authorization for Huasna ~oad Pavement Overlay Protect. CItY ProJect No.
PW-2001-3, Proaress PaYment No.1. (SPAGNOLO)
Recommended Action: 1) Authorize Progress Payment No.1 in the amount of
$177,507.90 to Madonna Construction Company for work completed on the
Huasna Road Pavement Overlay Project.
8.f. Authorization for Fair Oaks AvenueNatley Road T~
No. PW-2000,-7. Proaress PaYment No. 2 and NQlce of ComDtIII5m
(SPAGNOLO)
Recommended Action: 1) Authorize Progress Payment No. 2 in the amount of
$15,723.00 to Lee Wilson Electric Company for work completed on the Fair Oaks
AvenueNalley Road TraffIC Signal project; 2) Direct staff to file a Notice of
Completion; and 3) Authorize the release of the retention of $12,939.17, thirty-
five (35) days after the Notice of Completion has been recorded, if no liens have
been filed.
8.g. Consl~eratlon of Awa~ of Bid - Parks Dlvl~lon ~
(HERNANDEZ)
Recommended Action: Award the bid to Bob Hicks Turf Equipment for the
purchase of a riding mower in the amount of $39,127.76.
8.h. Consl.ratlon of ADDroval of Professional Services Aareement..rtbI
Rosenow SDevacek GroUD. Inc.
[COUNCIURDA] (SHEELEY)
Recommended Action: Approve a Professional Services Agreement with
Rosenow Spevack Group (RSG), Inc. and authorize the Mayor and the Chainnan
of the Redevelopment Agency to execute the Agreement.
8.i.
8.j. Consideration of Pauldlna MI4J~e S~hool "cycle Lanes em,Iect CIW
f!mject No. ~-2001-2, Proaress PaYment No.1 (SPAGNOLO)
Recommended Action: Authorize Progress Payment No. 1 in the amount of
$41,342.85 to R. Burke Corporation for work completed on the project.
8.k. Authorization to Purchase eollce Traffl~ MotorcYCle (T erBORCH)
Recommended Action: Authorize. staff to purchase a BMW Motorcycle, Model
R11ooRT-P/CHP Version, from A & S BMW Motorcycles for a total cost of
$18,784.
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AGENDA SUMMARY - SEPTEMBER 25, 2001
PAGE 4
9. PUBLIC HEARINGS:
9.a. Pu~llc Hearlna Concernlna the Use of State 2001-02 Citizens ODtion fQ1"
Public Safety (COPS) Fun@ (TerBORCH)
Recommended Action: Approve the expenditure of $100,000 as authorized by
the State for law enforcement services under the Citizens Option for Public
Safety (COPS) Program.
9.b. Consideration of Planned Sian Program Cas. ~o. 01~ Park
.BoulevardiJtuss SheQDeI (McCANTS/HEFFERNaN)
Recommended ActIon: Adopt Resolution approving Planned Sign Program
Case No. 01-002.
9.c. Consideration of Amended Conditional Use Penn It Q~ CI!ttI
Center. Phase II: Nad,1 Arcbl~ects. Inc. (McCANTS/HEFFERNON)
Recommended ActIon: Adopt Resolution approving land use modifications for
Buildings" J" and "L" of the Five Cities Center, Phase II.
9.d. ConsIderation of a Reauest by South County Sanltarv 8.IaI5iII....fo an
,Increase In Rates for Intearat~ Solid Waste Collection (ADAMS)
Recommended ActIon: Approve rate increase request from South County
Sanitary Service for integrated solid waste collection.
10. CONTINtlED BUSINESS:
None.
11. NEW BUSINESS:
11.a. Consideration of Policy on Fee Waivers for TemDOrarv U.IL.fIm!III
(ADAMS)
Recommended Action: Approve proposed policy guidelines on waiving fees for
temporary use permits.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present
reports to the other members regarding committees, commissions, boards, or
special projects on which they may be participating.
(a) MAYOR MICHAEL A. LADY:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Other
. ,
AGENDA SUMMARY - SEPTEMBER 25, 2001
PAGE 5
12. CITY COUNCIL REPORTS (contlnu8d~:
(b) MAYOR PRO TEM TONY M. FERRARA:
(1) Integrated Waste Management Authority (IWMA)
(2) Air Pollution Control District (APCD)
(3) San Luis Obispo Council of Governments/San Luis Obispo
Regional Transit Authority (SLOCOG/SLORT A)
(4) Other
(c) COUNCIL MEMBER THOMAS A. RUNELS:
(1) Zone 3 Water Advisory Board
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(d) COUNCIL MEMBER JIM DICKENS:
(1) Community Recreation Center Subcommittee
(2) Economic Opportunity Commission (EOC)
(3) South County Youth Coalition
(4) Other
(8) COUNCIL MEMBER SANDY LUBIN:
(1) South County Area Transit (SCAT)
(2) Economic Vitality Corporation (EVC)
(3) Other
13. CITY COUNCIL MJ;MBER l'tI;MS:
The following item(s) are placed on the agenda by the Mayor and/or a Council
Member who would like to receive feedback, direct staff to prepare information,
and/or request a formal agenda report be prepared and the item placed on a
future agenda. No formal action can be taken.
(a) Request for Directional Traffic Sign at Halcyon Near East Grand Avenue
(Ferrara)
(b) Televising of October 9,2001 Regular City Council Meeting if General
Plan Adoption is on the Agenda (Ferrara)
14. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can
be taken.
(a) None.
AGENDA SUMMARY - SEPTEMBER 25, 2001
PAGE 6
15. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
16. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
17. ADJOURNMENT
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Diredor of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contad the Diredor of Administrative Services at (805) 473-
5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall.for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more infonnation.
www.arrovoqrande.orQ
CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08lO4lOO
A AgricuIIutaI Preserve
AB Assembly BII LAFCO Local Aoenc:1 Formation Commiaaion
ADA AmerIcans with DIsabilities Ad. LOCC League cI C8IItomIa CitIes
AG General AQrk:uItLn LLA Lot Une AdIuIIment
AGMC Am1to Grande MunIcIpal Code LUE Land Use Element
AGPOA. Am1to Grande PolIce OffIcers' AssocIation MER Lot Merger
APN Alnllor's Parcel Number MF CondominIumITownhou8e
APCB All PollutIon Control Board MFA Apartmen18
APCD All PollutIon Control District MHP MobIle Home ParQ
ARC An:hIIeduraI RevIew Committee 0 0I'IIce ProIeuion8I
ASCE American SocIety CIvIl Engineers OCSD Oceano ComnuIIty s.w. DIIIrtct
ASD AdmInIstrative SeMces Department OSCE Open Space end eon..aon Element
AWWA American Water Works AssocIation PC PlannIng ComrnIIIIon
eo BuIldIng DIvI8Ion PO PoIIc:e Dep8rtment
CA City AItomey PF PubIICIQuaeI PublIc
CC CIty CouncIl PPR. Plot Plan RevIew
CCC CalIfornIa Conservation Corps PRD Parks & ReaeIIIIon Depar1ment
CCCSIF Central Coest CItIes Self-Insurance Fund PRE-APP Pre-appIIcatIon
CD ComnuIIty DeY8lopment PSHHC Peoples' Self IIeIp HouIIng Corp.
CDBG ComnuIIty Development Block Grant PSP Planned SIgn Progr8m
CE Cin:uIaIIon Element PUD Planned UnIt Development
CEC C8IItomIa Energy CommIssion PN Public Works Depar1ment
CECA CalIfornIa EnYIrom1enI8I QuaBty Ad. RDA Redevelopment AfJ/tIrtC'J
CIP CapItaIlfnpRMrnent Program RE ReeIdentJaI EItaIe
CIWMP C8IItomIa Integrated Waste Management Plan RFP Request for Propc ,.
CM CIty Manager's 0I'IIce RFQ Request for aullllcello..
CMC C8IItomIa Men's Colony RH HIII8Ide ReIIdenIII
CMP CongesIon Management Plan RHNP RegIonal HaulIng Needs Plan
cae CertIfIcate cI CcmpIIance RR Rural ReIIdenIIII
CPI Consumer Price Index RS Subufben ReIIdInIIaI
CUP Cond1tIonaI Use PermIt RTA ReversIon to Acn8ge
DARE Drug Abuse ReIistance Education RWQCB RegIonal W". QualIty Control Bo8rd
DC Development Code SAC Staff AdvIIory CommIIaIe
DEA Drug Ellbcement Administration SB Senate BIll
E.C. EIec:Ion Code SCAT South County AI-.. T.....
EDO Economic Development Department SEIU ServIce ~ IntImaIionaI UnIon
EDU EquIvalent DwellIng Unit SF SIngle Family
EIR EnvIroI".rnentaIImpact Report SLO San Luis 0bIIp0
EIS E,wtro..,..1IaI1mpact Statement SLOCOG San Luis 0bIIp0 CouncIl cI GcMmmenta
EOC Economic OpportunIty CommIssion SLOHA San Luis 0bIIp0 HouIIng AuIhortty
EVC Economic VItalIty Corporation SLONTF San Luis 0bIIp0 NMdcI Talk Force
FAU FednI Aid Urban SLORTA San Luis 0bIIp0 Rlglarlll T..... AuIhorIty
FD FIre DIvI8Ion SLOWRAC San luis 0bIIp0 County W". ~ Advisory
FDM FednI DIsaster AssIsIance Administration Committee
FEMA FednI Emergency Management Agency SR SenIor HaulIng
FID RrwIdaI SeMceI Department SSLOCOWA South San Lull 0bIIp0 County W". AsIoc:IatIon
FPPC Fair PoIIIIcaI Prac:IIces CommIssIon SSLOCSD South San Lull 0bIIp0 County SeniIatIon DistrIct
FTA F..... T..... AdmInIstration SRRE Source ReducIIon a AIqcIng Element
FY FIIcaI v.... SWRCD S.... WatM ReIoun:. Control Bo8rd
G.C. GcMImment Code TPM Tentdve Parcel MIp
GC General Commen:iaI TT Tentative TI'IIiCt MIp
GF General Fund TTAC TI'WISPQft8tIon Tec:hnic8I AdvIIory CommIttee
GP General Plan TUP Temporary UIe PennIt
GPA General Plan Amendment UBC UnIIorm BUIldIng Code
HCO CalIfornIa Department cI HousIng and Community UFC UnIbm FIre Code
Development USA UndeIground ServIce Alert
HOP Home Occupency PermIt VAR Vartance
HUD HouIIng and Urb8n Development Dept. VC VIllage CommeR:I8I
I Indus1rtaI and BusIness Park VCB SLO Co&fty VIllarI & eonr.r.a BurMu
ISTEA InIInnod8I Surface Transportation VSR VIew Shed Review
JPA Joint Powers Authority ZONE 3 San Lull 0bIIp0 County Flood ConIroI and Water
ConIervatIon DIIIrId - Zone 3 (Lopez Project)
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CONS1TlUTION.'WE~
Septelllber 17-28, 2.1
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Nd~THEREFt>RE,BE IT RESOLVED, thall, Michael A. JfdY,Ma~()~Of,
the ~ity~r;,~rr~~o G~~n~~. Qn; beh}ilf .~f the FI;t~q~u,~cil~a),~ :9i~~~' of ......
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MICHAEL.A. LADY. MAYOR
-_._-----,--- . ---.,,-~_. ------..,-.-.---.,,--.-
I.b.
~,9
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tZJ J/(hd !Teen ~ tflande
WHEREAS, Miss Teen Arroyo Grande Katie Kwast has served
this community in this capacity for the past year; and
WHEREAS, Katie is a recent graduate of Arroyo Grande High
School, now attends Alan Hancock Community College, and
hopes to become a Kindergarten teacher in the future; and
WHEREAS, during Katie's reign, she has participated in
community events such as the Strawberry Festival and Harvest
Festival. She has appeared at ribbon cuttings for the Chamber of
Commerce and represented the City with great pride; and
WHEREAS, Katie is a spokesper~on for Dyslexia and even spoke
at her graduation about the challenges that face Dyslexics. Katie
continues to. be a wonderful role model for others with this
disorder, proving that you can face any challenge and be
successful.
NOW THEREFORE, BE IT RESOLVED, that I, Michael A
Lady, Mayor of the City of Arroyo Grande, on behalf of the City
Council, do hereby recognize Miss Teen Arroyo Grande, Katie
Kwast, for her service to the community, and dedication in
representing the City of Arroyo Grande.
IN WITNESS WHEREOF, I have hereunto set my hand and
caused the Seal of the City of Arroyo Grande to be affixed this
25th da f September, 2001.
8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR ~
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: SEPTEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period August 16 - August 31, 2001.
FUNDING:
There is a $859,456.94 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - August 17, 2001 Accounts Payable Check
ATTACHMENT 3 - August 24,2001 Accounts Payable Check Register
ATTACHMENT 4 - August 24,2001 Payroll Checks and Benefit Checks
ATTACHMENT 5 - August 31,2001 Accounts Payable Check Register
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ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of August 16 Through August 31, 2001
..~...............................................................;.;..;,...................................~..:.........=-=-:;.~~:;.,;;.M:.~::;.;;>>::63....~;;,<<;;.<<>>.~.::.....:.;;;;x..:::...>>.:.;;x.:::.:...).~>>..;;.:.;;:.;;:.;;............:.;;:.;;:.;;:.;;;:.~;:;:,:;x.......::.:...:.>>..~~:....~:.......~......;,............................;..................;,.....................~........~....................................~..........~..~....
September II, 2001
Presented are the cash disbursements issued by the Department of Financial Services for
the period August 16 to August 31, 2001. Shown are. cash disbursements by week of
occurrence and type of payment.
August 17,2001
Accounts Payable Cks 102142-102234 2 625,121.49
Less Payroll Cks included in previous
Attachment 5 (255,716.43)
369,405.06
August 24, 2001
Accounts Payable Cks 102235-102350 3 169,248.87
Payroll Checks and Benefit Checks 4 260,512.42
429,761.29
August 31, 2001
Accounts Payable Cks 102371/102460 5 257,913.30
Less Payroll Cks included in Attachment 4 (197,622.71)
60,290.59
Two Week Total $ 859.456.94
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ATTACHHENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
08/15/01 11:12 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
410 08/03/01 101589 CALPERS CAL PERS HEALTH INS-7/19 011.0000.2109 42,266.77 42,266.77
411 08/09/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.8-02-01 P/R 011.0000.1015 213,449.66 213,449.66
412 08/09/01 102549 CIRCUIT CITY TOSHIBA LAPTOP COMPUTER 271.4202.6101 1,645.48 1,645.48
102142 08/17/01 000585 AARDVARK TACTICAL, INC. CR:ASSAULT LADDER 010.4201. 5272 655.44-
102142 08/17/01 000585 AARDVARK TACTICAL, INC. LOCKING D CARABINER/LADDER 010.4201. 5272 931.36 275.92
102143 08/17/01 100584 AIR LIQUIDE AMERICA COR OXY/ACET.GAS 010.4305.5303 45.28 45.28
102144 08/17/01 102064 MICHELLE ALLEN REF:5C SOCCER CAMP-ALLEN 010.0000.4605 13.00 13.00
102145 08/17/01 102561 PETER ALLEN S/BALL LEAGUE SCORER-ALLEN 010.4424.5352 7.50 7.50
102146 08/17/01 100897 AMERICAN TEMPS M.STEELE SVCS-8/3 010.4130.5303 596.45 596.45
102147 08/17/01 102560 KAREN AMES REF.5C SOCCER CAMP-AMES 010.0000.4605 43.00 43.00
102148 .08/17/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 268.56 268.56
102149 08/17/01 102552 TONY BAUTISTA REF.L/SCAPE BOND-779 LOS CIERV 010.0000.2210 1,200.00 1,200.00
102150 08/17/01 102481 FIDEL BRAVO REF.C/B DEPOSIT-BRAVO(REMAKEJ 010.0000.2206 250.00
102150 08/17/01 102481 FIDEL BRAVO EXTRA CLEANING-BRAVO 010.0000.4353 30.00- 220.00
102151 08/17/01 013026 BRISCO MILL & LUMBER INDOOR FLOOD LIGHTS/TOOLBOX 010.4201.5606 32.03
102151 08/17/01 013026 BRISCO MILL & LUMBER PAINT/PAINTING SUPPLIES 220.4303.5613 40.76 72.79
102152 08/17/01 019110 CA.TRUCKING ASSOCIATION CTA MEMBERSHIP-INESS 010.4305.5503 222.00 222.00
102153 08/17/01 101739 LUKE CAYWOOD S/BALL LGE.SCORER-CAYWOOD 010.4424.5352 30.00 30.00
102154 08/17/01 102282 CINGULAR WIRELESS CELL PHONE-CROCKETT 010.4130.5201 34.76 34.76
102155 08/17/01 077376 SUSAN SAXE- CLIFFORD PSYCHOLOGICAL EVALUATION 010.4201.5315 350.00 350.00
102156 08/17/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102156 08/17/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 24.00
102157 08/17/01 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352 105.00 105.00
102158 08/17/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421. 5201 30.00
102158 08/17/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 15.00 45.00
102159 08/17/01 027534 D.G.REPAIR SCOPE/TUNE UP 010.4301.5601 35.00
102159 08/17/01 027534 D.G.REPAIR TUNE UP/RAD CAP/DIST.CAP 010.4301. 5601 317.25 352.25
102160 08/17/01 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352 144.00 144.00
102161 08/17/01 101702 DELL MARKETING L.P. 5 PENTIUM III 933/133 COMPUTER 010.4140.6101 6,296.95 6,296.95
-'..
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
08/15/01 11:12 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102162 08/17/01 102550 DOCTOR'S MEDPLUS MEDICA HEP B BLOOD TEST-MCFARLIN 010.4201.5303 75.00 75.00
102163 08/17/01 030584 DEBI DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 90.00 90.00
102164 08/17/01 102396 ECONOMIC OPPORTUNITY CDBG HOME REPR-1024 MAPLE 250.4800.8005 3,000.00 3,000.00
102165 08/17/01 102563 EMPIRE LABS,INC DEGREASER 220.4303..5601 302.15 302.15
102166 08/17/01 101379 FERGUSON ENTERPRISES,IN COUPLINGS 640.4712.5610 120.38 120.38
102167 08/17/01 102554 OLIVIA FIGUEROA REF.WTR DEP-167 BRISCO RD #J 640.0000.2302 180.00
102167 08/17/01 102554 OLIVIA FIGUEROA CLOSING BILL-167 BRISCO RD #J 640.0000.4751 12.15-
102167 08/17/01 102554 OLIVIA FIGUEROA PREVIOUS BALANCE-167 BRISCO 640.0000.4751 74.38- 93.47
102168 08/17/01 101662 FORD QUALITY FLEET CARE REPL.SEAT BELT 010.4201. 5601 59.16
102168 08/17/01 101662 FORD QUALITY FLEET CARE REPR.A/C-PD952 010.4201.5601 167.14 226.30
102169 08/17/01 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4305.5601 9.64 9.64
102170 08/17/01 100700 G & M MOBILE SERVICE REPR.HYDRO PUMP 220.4303.5603 228.44 228.44
102171 08/17/01 102557 DEBRA GARDNER REF.PARK DEPOSIT-GARDNER 010.0000.4354 26.00 26.00
102172 08/17/01 038200 GOV'T FINANCE OFFICERS GFOA MEMBER$HIP-SNODGRASS 010.4120.5503 150.00 150.00
102173 08/17/01 102161 GT DISTRIBUTORS,INC STREAMLIGHT BATTERIES/LENS 010.4201.5255 310.30 310.30
102174 08/17/01 040014 HAMON OVERHEAD DOOR COM LABOR-STATION DOORS 010.4213.5303 115.60 115.60
102175 08/17/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 188.18 188.18
102176 08/17/01 101677 HARVEST BAG REF. PARK DEPOSIT/RENT REFUND 010.0000.4354 83.00 83.00
102177 08/17/01 102553 LINDA HAYWARD REF. CHILD IN MOTION-HAYWARD 010.0000.4602 50.00 50.00
102178 08/17/01 042276 KARA HILL S/BALL LEAGUE SCORER-HILL 010.4424.5352 45.00 45.00
102179 08/17/01 102462 DESIREE HONAKER S/BALL LEAGUE SCORER-HONAKER 010.4424.5352 7.50 7.50
102180 08/17/01 043914 JOSEPH IANNEO EVERY 15 MINUTES VIDEO COPIES 271.4202.5255 192.86 192.86
102181 08/17/01 045006 INT'L ASSOC.OF LAW ENFO IALEFI DUES-CLEAVER 010.4201. 5503 50.00 50.00
102182 08/17/01 045826 IRA'S BIKE SHOP RALEIGH POWER BICYCLE 271.4202.6201 877.28
102182 08/17/01 045826 IRA'S BIKE SHOP RALEIGH POWER BICYCLE 271.4202.6201 877.28 1,754.56
102183 08/17/01 046176 J J'S FOOD COMPANY CMC SUPPLIES 220.4303.5613 65.06 65.06
102184 08/17/01 055458 LAW OFFICES OF JONES & PROF.LEGALS SVCS-JULY 010.4201.5303 271.25 271.25
102185 08/17/01 101604 BARBIE JONES REIMB.SNACK SUPPLIES-JONES 010.4425.5259 8.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
08/15/01 11:12 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102185 08/17/01 101604 BARBIE JONES REIMB.SUPPLIES-JONES 010.4425.5255 36.70
102185 08/17/01 101604 BARBIE JONES REIMB.MILEAGE-JONES 010.4425.5303 20.96 65.66
102186 08/17/01 100985 DOUG LINTNER S/BALL LEAGUE OFFICIAL-LINTNER 010.4424.5352 144.00 144.00
102187 08/17/01 054482 MAINTENANCE SUPERINTEND MSA MEETING-4 PEOPLE 220.4303.5501 60.00 60.00
102188 08/17/01 056394 MIDAS MUFFLER & BRAKE GASKETS/TRANS FLUSH & FILTERS 010.4201. 5601 287.06
102188 08/17/01 056394 MIDAS MUFFLER & BRAKE FLUSH & CLEAN ENGINE 010.4201. 5601 108.44
102188 08/17/01 056394 MIDAS MUFFLER & BRAKE OIL PAN GASKET/TRANS.FLUSH 010.4201.5601 537.55
102188 08/17/01 056394 MIDAS MUFFLER & BRAKE MOTOR MOUNTS/SERVICE 220.4303.5601 265.48 1,198.53
102189 08/17/01 057096 MINER'S ACE HARDWARE STORAGE BIN 640.4712.5604 8.87
102189 08/17/01 057096 MINER'S ACE HARDWARE SHOVELS/BIT SETS/HOLE SAW 640.4712.5273 74.47
102189 08/17/01 057096 MINER'S ACE HARDWARE MISC.HARDWARE/GRIND WHEEL 010.4420.5605 24.70
102189 08/17/01 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4420.5605 3.21
102189 08/17/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 7.79
102189 08/17/01 057096 MINER'S ACE HARDWARE CLEANING SUPPLIES 640.4712.5604 46.21
102189 08/17/01 057096 MINER'S ACE HARDWARE AA BATTERIES 220.4303;5255 6.42
102189 08/17/01 057096 MINER'S ACE HARDWARE HARDWARE 010.4420.5605 12.62
102189 08/17/01 057096 MINER'S ACE HARDWARE GLOVES/WHISK BROOMS 220.4303.5613 47 73 232.02
102190 08/17/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 326.90
102190 08/17/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4101.5201 29.20
102190 08/17/01 057174 MISSION OFFICE PLUS CR:OFFICE SUPPLIES 010.4425.5255 7.48- 348.62
102191 08/17/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301. 5201 13.62
102191 08/17/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 177.28
102191 08/17/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 51. 05 241. 95
102192 08/17/01 058890 RICHARD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352 192.00 192.00
102193 08/17/01 102562 EVA NEUER S/BALL LEAGUE SCORER-NEUER 010.4424.5352 15.00 15.00
102194 08/17/01 101012 NICKSON'S MACHINE SHOP, REPR.PUMP SHAFT/BALANCE 640.4711.5603 288.72 288.72
102195 08/17/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201. 5201 13.90
102195 08/17/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 132.86
102195 08/17/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201. 5201 56.64
102195 08/17/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 1.26
102195 08/17/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 40.41 245.07
102196 08/17/01 062322 ONE HOUR PHOTO PLUS FILM/DEVELOPE 220.4303.5613 26.79 26.79
102197 08/17/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 4.13 4.13
102198 08/17/01 102488 STEVE PARKER S/BALL LEAGUE UMPIRE-PARKER 010.4424.5352 144.00 144.00
102199 08/17/01 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352 60.00 60.00
102200 08/17/01 067548 POOR RICHARD'S PRESS COPIES-WASTEWATER SYSTEM DRAFT 350.5814 . 7701 328.23 328.23
"---- ._~"- -_._-~~_._.. --_.--.__..._._-~
,-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
08/15/01 11:12 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102201 08/17/01 069576 RADIO SHACK STOP WATCH-RANGE 010.4201.5255 21. 39 21.39
102202 08/17/01 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352 160.00 160.00
102203 08/17/01 073652 S.L.O.CHILD ABUSE PREVE SLO-CAP MEMBERSHIP-WILLIAMS 010.4201.5503 25.00 25.00
102204 08/17/01 102249 SAN BUENAVENTURA PEER REVIEW/HISTORIC RPT-CREEK 010.0000.2400 772.00 772.00
102205 08/17/01 075130 SAN LUIS OBISPO CNTY.NE JOB AD-PARKS & REC 010.4421.5316 126.85 126.85
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4001. 5141 70.60
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4101.5141 695.92
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4102.5141 141. 20
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4120.5141 645 .49
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4002.5141 161. 37
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4130.5141 796.78
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4201.5141 57,075.54
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4211.5141 9,268.85
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4212.5141 1,270.81
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4301.5141 1,694.41
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4213.5141 1,210.30
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4305.5141 1,633.90
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4420.5141 6,737.31
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4421.5141 181. 54
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4422.5141 514.38
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4423.5141 292 .49
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4425.5141 2,531.54
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 010.4430.5141 1,543.13
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 220.4303.5141 6,475.08
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 284.4103.5141 292.49
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 612.4610.5141 2,339.91
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 640.4710.5141 1,270.81
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 640.4711.5141 847.21
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-01/02 640.4712.5141 3,166.94
102206 08/17/01 073554 CITY OF SAN LUIS OBISPO CCCSIF LIAB INS 010,.4145.5576 189,398.00 290,256.00
102207 08/17/01 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 90.00 90.00
102208 08/17/01 102510 SBC GLOBAL SVCS,INC PHONE-4 LINE 010.4130.5201 270.55 270.55
102209 08/17/01 077532 ALLEN SCHOFIELD ELECTRI REPR.POWER LOSS-FD 010.4213.5303 479.00 479.00
102210 08/17/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,357.88 1,357.88
102211 08/17/01 102501 SERVICEMASTER CBM JANITORIAL SVC-JULY 010.4213.5303 320.00 320.00
102212 08/17/01 102551 RICHARD SHARP REF.L.SCAPE BOND-210 OAKWOOD 010.0000.2210 1,200.00 1,200.00
102213 08/17/01 101226 RUSSELL SHEPPEL REF. SEWER HooKUP-860 OAK PK 760.0000.2305 14,600.00
102213 08/17/01 101226 RUSSELL SHEPPEL REF. WATER METER-860 OAK PK 640.0000.4758 414.00
102213 08/17/01 101226 RUSSELL SHEPPEL REF.DISTRIBUTION-860 OAK PK 642.0000.4761 210.00
--....-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
08/15/01 11:12 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102213 08/17/01 101226 RUSSELL SHEPPEL LOPEZ AVAIL-860 OAK PK 641.0000.4752 1,550.00- 13,674.00
102214 08/17/01 102216 R. SIMONS COMPANY,INC. CREEKSIDE WALK-RETENTION 350.5607.7001 21,005.60
102214 08/17/01 102216 R. SIMONS COMPANY,INC. CREEKSIDE WALK-RETENTION 350.5607.7201 1,082.70 22,088.30
102215 08/17/01 100271 LYNDA SNODGRASS REIMB.STATE CONTROL.W/S-SNODGR 010.4120.5501 93.75 93.75
102216 08/17/01 102200 SOFTCHOICE COPR. IBM MS SQL SEVER MEDIA KIT 272 .4201. 6101 21. 65 21. 65
102217 08/17/01 080886 SOUTHERN AUTO SUPPLY 9 V.BATTERY 010.4305.5603 7.73
102217 08/17/01 080886 SOUTHERN AUTO SUPPLY SCRAPER 010.4305.5255 12.07 19.80
102218 08/17/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 23.14
102218 08/17/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 17.16
102218 08/17/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 11.87
102218 08/17/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.86
102218 08/17/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 54.67
102218 08/17/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 10.19
102218 08/17/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 55.13
102218 08/17/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 39.65
102218 08/17/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 62.44
102218 08/17/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 28.01 312.12
102219 08/17/01 102558 TINA STORTON REF. PARK DEPOSIT-STORTON 010.0000.4354 25.00 25.00
102220 08/17/01 082836 STREATOR PIPE & SUPPLY COUPLINGS 640.4712.5610 45.46 45.46
102221 08/17/01 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 96.00 96.00
102222 08/17/01 102559 STEPHANIE TIPPITT REF. PARK DEPOSIT-TIPPITT 010.0000.4354 26.00 26.00
102223 08/17/01 102244 TITAN INDUSTRIAL SAFETY GLASSES/CORDS/ANTACIDS 010.4213.5255 96.62 96.62
102224 08/17/01 085664 TOM TOTH S/BALL LEAGUE UMPIRE-TOTH 010.4424.5352 96.00 96.00
102225 08/17/01 086346 TROESH READY MIX ASPHALT DEBRI 220.4303.5307 144.94
102225 08/17/01 086346 TROESH READY MIX CONCRETE 350.5632.7001 192.58 337.52
102226 08/17/01 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 176.14 176.14
102227 08/17/01 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4430.5605 368.28
102227 08/17/01 088084 UNITED GREEN MARK, INC. SPRINKLER PARTS 010.4430.5605 120.93
102227 08/17/01 088084 UNITED GREEN MARK,INC. SPRINKLER REPR.PARTS 010.4430.5605 114.80 604.01
102228 08/17/01 087672 UNITED RENTALS RENTAL PRESSURE WASHER 010.4420.5552 73.67 73.67
102229 08/17/01 088842 VALLEY AUTO SERVICE TIRE REPAIR 010.4420.5603 12.00 12.00
102230 08/17/01 102555 VALLEY INDEPENDENT BANK EMERGENCY GENERATOR LEASE 010.4145.5803 7,776.69 7,776.69
102231 08/17/01 102556 WAREHOUSE UNIFORMS UNIFORMS-CID CABRIALES 010.4201.5255 957.47 957.4 7
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
08/15/01 11:12 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102232 08/17/01 102486 WATERBOYS PLUMBING R/R REMOD-CDBG 250.4800.8004 4,000.00 4,000.00
102233 08/17/01 090480 WAYNE'S TIRE TIRES MOUNT/DISMOUNT/BALANCE 010.4201. 5601 12.50
102233 08/17/01 090480 WAYNE'S TIRE LUBE/OIL/FILTERS 010.4201.5601 66.87
102233 08/17/01 090480 WAYNE'S TIRE STOCK TIRES 010.4201.5601 426.93
102233 08/17/01 090480 WAYNE'S TIRE TIRES 010.4201.5601 239.04 745.34
102234 08/17/01 094078 MICHELLE ZIMMERMAN S/BALL LEAGUE SCORER-ZIMMERMAN 010.4424.5352 7.50 7.50
TOTAL CHECKS 625,121.49
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
08/15/01 11:12 VOUCHER/CHECK REGISTER
FOR PERIOD 15
FUND TITLE AMOUNT
010 GENERAL FUND 305,415.45
011 PAYROLL CLEARING FUND 255,716.43
220 STREETS FUND 8,228.45
250 CDBG GRANT FUND 7,000.00
271 STATE COPS BLOCK GRANT FUND 3,592.90
272 CA LAW ENFORCMT TCHNLGY EQUIP. 21. 65
284 REDEVELOPMENT AGENCY FUND 292.49
350 CAPITAL IMPROVEMENT FUND 22,609.11
612 SEWER FUND 2,339.91
640 WATER FUND 6,645.10
641 LOPEZ FUND 1, 550.00-
642 WATER FACILITY FUND 210.00
760 SANITATION DISTRIBUTION FUND 14,600.00
TOTAL 625,121. 49
'"'0-<'_
ATTACPMENT 3
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
08/22/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
413 08/16/01 101326 DAVID CROCKETT CODE ENFORCE CERT CLASS 010.4201. 5501 150.00 150.00
414 08/16/01 101606 ALLAN HANCOCK COLLEGE LEADERSHIP CLASS-JOHNSON 010.4201.5501 85.00 85.00
415 08/17/01 074178 SLO CNTY CLERK-RECORDER FILING FEE-CUP #99-013 010.4002.5201 25.00 25.00
102235 08/24/01 000468 A T & T-L/DIST SVC. L/DIST.PHONE 473-0386 010.4145.5403 23.17
102235 08/24/01 000468 A T & T-L/DIST SVC. MIS L/DIST 010.4140.5303 34.11 57.28
102236 08/24/01 100994 ADMIN~STRATIVE FIRE SER REGIS-HAGLUND/FIBICH AFS MEET 010.4211.5501 40.00 40.00
102237 08/24/01 068127 AG PRINT N COPY COPY FIRE SPRINKLER MANUALS 010.4212.5303 42.74 42.74
102238 08/24/01 001300 AGRI-TURF SUPPLIES, INC. DOLMARK LIME 010.4430.5255 577.63 577 . 63
102239 08/24/01 100584 AIR LIQUIDE AMERICA COR OXY/ACET.GAS 010.4305.5303 51. 93
102239 08/24/01 1005'84 AIR LIQUIDE AMERICA COR OXY/ACET.GAS 640.4712.5303 51. 92 103.85
102240 08/24/01 100897 AMERICAN TEMPS M.STEELE SVCS-8/10 010.4130.5303 483.20 483.20
102241 08/24/01 101863 ARCH WIRELESS PAGER CONTRACT-PD 010.4201. 5606 1,002.12 1,002.12
102242 08/24/01 101044 CITY OF ARROYO GRANDE PHONE CORD 010.4120.5201 6.41
102242 08/24/01 101044 CITY OF ARROYO GRANDE REGIS FEE-WETMORE 010.4002.5501 25.00
102242 08/24/01 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301. 5201 13.80
102242 08/24/01 101044 CITY OF ARROYO GRANDE REIMB.FLOWERS/CARD-SISKO 010.4001. 5504 34.51
102242 08/24/01 101044 CITY OF ARROYO GRANDE POSTER BOARD 010.4101.5201 7.42
102242 08/24/01 101044 CITY OF ARROYO GRANDE PHOTO DEV & FILM 010.4130.5201 19.50
102242 08/24/01 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301. 5201 24.80
102242 08/24/01 101044 CITY OF ARROYO GRANDE REIMB.PARKING FEE 010.4301.5501 1.50
102242 08/24/01 101044 CITY OF ARROYO GRANDE REIMB.PARKING FEE 010.4212.5501 2.50
102242 08/24/01 101044 CITY OF ARROYO GRANDE W/SHOP-ODELL 010.4101.5501 72.00
102242 08/24/01 101044 CITY OF ARROYO GRANDE REIMB.ASCE MEETING 010.4301. 5503 15.00
102242 08/24/01 101044 CITY OF ARROYO GRANDE POSTAGE DUE 010.4145.5201 .08 222.52
102243 08/24/01 009008 BANKCARD CENTER UNITED AIR-FERRARA 010.4001. 5501 193.50
102243 08/24/01 009008 BANKCARD CENTER ORAL BOARD SUPPLIES 010.4130.5316 33.60
102243 08/24/01 009008 BANKCARD CENTER REIMB MEALS-OES REPR 010.4211.5501 16.05
102243 08/24/01 009008 BANKCARD CENTER SEWING MACHINE MANUAL 010.4211.5255 32.85
102243 08/24/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 134 . 05
102243 08/24/01 009008 BANKCARD CENTER OFFICE SUPPLIES 284.4103.5201 26.74
102243 08/24/01 009008 BANKCARD CENTER COPIES-GPU 010.4130.5318 74.26
102243 08/24/01 009008 BANKCARD CENTER COPIES-GPU 010.4130.5318 19.24
102243 08/24/01 009008 BANKCARD CENTER COPIES-GPU 010.4130.5318 231.12
102243 08/24/01 009008 BANKCARD CENTER COPIES-GPU 010.4130.5318 52.41
102243 08/24/01 009008 BANKCARD CENTER COPIES-BLUEPRINT 010.4130.5201 101.65
102243 08/24/01 009008 BANKCARD CENTER MISC. TOYS/PUZZLES/GAMES 010.4424.5252 181.75
102243 08/24/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 41.55
102243 08/24/01 009008 BANKCARD CENTER MEETING SUPPLIES-CM 010.4101. 5501 10.58
102243 08/24/01 009008 BANKCARD CENTER FILM DEVELOPING 010.4101.5201 38.58
102243 08/24/01 009008 BANKCARD CENTER ORAL BOARD SUPPLIES 010.4130.5316 44.03 1,231. 96
""'-_.'. -... ".,_....~.
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
08/22/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102244 08/24/01 009438 BARKLOW'S FIRE TRUCK PA LADDER BRACKETS 010.4211.5603 231.92
102244 08/24/01 009438 BARKLOW'S FIRE TRUCK PA LADDER CLAMP HANDLES 010.4211.5603 53.22 285.:).4
102245 08/24/01 101782 BOB'S EXPRESS WASH CAR WASH 010.4201.5601 144.00 144.00
102246 08/24/01 012168 BOXX EXPRESS STORAGE BOXES 640.4710.5201 5.13
102246 08/24/01 012168 BOXX EXPRESS UPS SHIPMENTS-JULY 010.4001. 5201 56.16 61.29
102247 08/24/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 68.00
102247 08/24/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 89.00
102247 08/24/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 98.00 255.00
102248 .08/24/01 013026 BRISCO MILL & LUMBER TIE WIRE 220.4303.5613 10.23 10.23
102249 08/24/01 013052 GARETT BROWN TENNIS CLASSES-BROWN 010.4424.5351 730.10 730.10
102250 08/24/01 013572 BRUMIT DIESEL,INC REBUILT WATER PUMP 010.4211.5601 371.50
102250 08/24/01 013572 BRUMIT DIESEL,INC CR:CORE 010.4211.5601 144.45- 227.05
102251 08/24/01 018876 CA. ST. DEPT. TRANSPORTATI SIGNAL MAINT/POWER 010.4304.5402 156.70 156.70
102252 08/24/01 102571 GLORIA CALDERONE REF. CHILD IN MOTION-CALDERONE 010.0000.4602 122.50 122.50
102253 08/24/01 019812 ARON CANBY WELDING REPR.VALVE 640.4712.5603 97.50 97.50
102254 08/24/01 102568 ALISA CASTILLO REF. PARK DEPOSIT-CASTILLO 010.0000.4354 26.00 26.00
102255 08/24/01 100622 CASTLEROCK DEVELOPMENT REF.BLDG.PERMIT-199 SALIDA 010.0000.4181 56.00
102255 08/24/01 100622 CASTLEROCK DEVELOPMENT REF. PLUMBING PERM-199 SALIDA 010.0000.4182 11.00
102255 08/24/01 100622 CASTLEROCK DEVELOPMENT REF.MECH.PERM-199 SALIDA 010.0000.4187 10.00
102255 08/24/01 100622 CASTLEROCK DEVELOPMENT REF.SMIP-199 SALIDA DEL SOL 010.0000.2208 1. 00 78.00
102256 08/24/01 021138 CENTRAL COAST FENCE CHAIN LINK FENCE 010.4213.5303 1,090.00 1,090.00
102257 08/24/01 021918 CENTRAL COAST SUPPLY ADA HANDICAP STALLS RR 250.4800.8004 2,343.30
102257 08/24/01 021918 CENTRAL COAST SUPPLY 6 DIRT DEVILS 010.4420.5273 256.80
102257 08/24/01 021918 CENTRAL COAST SUPPLY RESTROOM SUPPLIES 010.4420.5605 809.24 3,409.34
102258 08/24/01 101856 CHARTER COMMUNICATIONS CABLE MODEM SVCS 010.4140.5303 191.09 191.09
102259 08/24/01 023322 CHRISTIANSON CHEVROLET REPL.ABS MOTOR PACK.WIPERS 010.4201.5601 524.48 524.48
102260 08/24/01 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 1,605.00 1,605.00
102261 08/24/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102261 08/24/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 24.00
102262 08/24/01 025428 CONSOLIDATED ELECTRICAL BALLASTS 010.4213.5604 115.56 115.56
102263 08/24/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 21. 67
102263 08/24/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101.5201 21. 67
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
08/22/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102263 08/24/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 21. 66
102263 08/24/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001. 5201 10.00
102263 08/24/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301. 5201 20.00 95.00
102264 08/24/01 027534 D.G.REPAIR CHECK ALTERNATOR/WlREING 010.4201. 5601 35.00
102264 08/24/01 027534 D.G.REPAIR REPL.REAR VIEW MIRROR/FILTERS 220.4303.5601 222.30
102264 08/24/01 027534 D.G.REPAIR REPL.FUEL FILTER/AIR FILTER 220.4303.5601 174.38
102264 08/24/01 027534 D.G.REPAIR REPL.ALTERNATOR 220.4303.5601 179.10
102264 08/24/01 027534 D.G.REPAIR TUNEUP-PW 44 612.4610.5201 182.43 793.21
102265 08/24/01 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 305.00 305.00
102266 08/24/01 101905 DELTA LIQUID ENERGY PROPANE TANK RENTAL 640.4712.5303 24.00 24.00
102267 08/24/01 029484 DIESELRO INC. LUBE/OIL/FILTER/REPL.HOSES 640.4712.5601 367.09
102267 08/24/01 029484 DIESELRO INC. LIGHT AND KIT/MARKER LAMP 010.4420.5601 29.26 396.35
102268 08/24/01 100956 DOKKEN ENGINEERING CORP ENG.SVCS-BRISCO/HALCYON RD 350.5615.7701 340.00 340.00
102269 08/24/01 032214 ENTENMANN-ROVIN CO BADGE-MOTORCYCLE HELMET 010.4201.5255 52.00 52.00
102270 08/24/01 102570 ALBERT EPSTEIN REF.O/PMT-1147 GRAND AVE 640.0000.4751 219.00 219.00
102271 08/24/01 101379 FERGUSON ENTERPRISES,IN PVC FITTINGS/PIPE 640.4712.5610 200.90 200.90
102272 08/24/01 033702 TERENCE FIBICH REIMB.MEETING SUPPLIES-FIBICH 010.4211.5501 16.98 16.98
102273 08/24/01 100691 FIVE CITIES-TIMES LEGAL AD 101591 010.4130.5301 81. 00 81. 00
102274 08/24/01 035802 FRANK'S LOCK & KEY INC DUP.KEYS/TAGS 010.4420.5601 68.59 68.59
102275 08/24/01 100524 FREDERICK PUMP CO. MECH. SEALS 640.4711.5603 339.58 339.58
102276 08/24/01 037206 GIBBS INTERNATIONAL TRU KNOB/BLOCK-F106 010.4211.5601 27.70 27.70
102277 08/24/01 038376 GRAND AUTO PARTS VOLTAGE REGULATOR 220.4303.5601 29.49
102277 08/24/01 038376 GRAND AUTO PARTS OIL 010.4305.5601 9.58 39.07
102278 08/24/01 038532 GRAND PERFORMANCE MUSIC RENTAL PA SYSTEM-GENERAL PLAN 010.4001.5504 130.00
102278 08/24/01 038532 GRAND PERFORMANCE MUSIC AMP-W/C 010.4213.6401 462.24 592.24
102279 08/24/01 101881 GREATAMERlCAN LEASING C PANASONIC COPIER LEASE 010.4130.5303 319.07 319.07
102280 08/24/01 102573 ERIC GREENBERG REF.O/PMT-715 VIA LAS AGUlLAS 640.0000.4751 55.59 55.59
102281 08/24/01 039780 HAINES & CO. LEASE-CC CROSS DIRECTORY '010.4201.5255 181.13 181.13
102282 08/24/01 039992 DONNA HAMILTON REIMB.ENROLLMENT FEES-HAMILTON 010.4201. 5502 71. 00 71.00
102283 08/24/01 040014 HAMON OVERHEAD DOOR COM SERVICE LABOR 010.4201. 5603 78.00 78.00
------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
08/22/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102284 08/24/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 191.30
102284 08/24/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 197.23
102284 08/24/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 191.93 580.46
102285 08/24/01 100635 HARRY'S RADIATOR SVCS RECORED RADIATOR 010.4420.5601 258.94 . '
"'",
102285 08/24/01 100635 HARRY'S RADIATOR SVCS REPL.THERMOSTAT/FLUSH RAD. 640.4712.5601 92.63 351.5~,,\
102286 08/24/01 041184 HEACOCK WELDING NORTH STEEL 640.4712.5610 38.31 38.31
102287 08/24/01 042174 HIGGINS & ASSOC,INC. CONSULTING SVCS-AOO-180 010.4130.5318 6,573.00 6,573.00
102288 08/24/01 044050 IKON OFFICE SOLUTIONS,I COPIER MAINT/OVERAGE 010.4301. 5602 411.10 411.10
102289 08/24/01 046176 J J'S FOOD COMPANY COFFEE & SUGAR 010.4211.5255 21. 64
102289 08/24/01 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4001. 5201 8.99
102289 08/24/01 046176 J J'S FOOD COMPANY BBQ SUPPLIES 220.4303.5613 128.21 158.84
102290 08/24/01 046508 JACK'S REPAIR SERVICE BATTERY 010.4420.5601 63.64 63.64
102291 08/24/01 048516 KEYLOCK SECURITY SPECIA REPL.CYLINDER 010.4201. 5604 125.66 125.66
102292 08/24/01 052270 LIGHTNING POWDER CO,INC LIFT PADS/SEMI INKLESS PADS 010.4201.5255 96.35 96.35
102293 08/24/01 101173 LONGS DRUG STORE PHOTO PROCESSING-JULY 010.4201.5255 158.84 158.84
102294 08/24/01 102567 DAVID LOPEZ REF. PARK DEPOSIT-LOPEZ 010.0000.4354 26.00 26.00
102295 08/24/01 102564 M & M RESTAURANT SUPPLY STOVE 010.4213.6401 718.93 718.93
102296 08/24/01 054444 MAIL BOXES ETC. USA UPS-PAGERS RETURNED 010.4421. 5201 11.78 11.78
102297 08/24/01 101999 MAINLINE VIDEO CROWNHILL SEWER 612.4610.5610 1,500.00 1,500.00
102298 08/24/01 101252 MCI WORLDCOM L/DIST PHONE 010.4145.5403 274.92 274.92
102299 08/24/01 055654 MEGG ASSOCIATES, INC. CRIS SUPPORT TO 10/01/01 010.4201. 5607 1,478.00 1,478.00
102300 08/24/01 056580 MID STATE BANK ACH DISTRIB-8/07/01 010.4145.5555 60.95 60.95
102301 08/24/01 056394 MIDAS MUFFLER & BRAKE ALIGN/WIPER FLUID/WIPER BLADES 010.4201.5601 '94.95
102301 08/24/01 056394 MIDAS MUFFLER & BRAKE R/R MUFFLER 010.4430.5601 131.33
102301 08/24/01 056394 MIDAS MUFFLER & BRAKE WIPER FLUID 010.4201. 5601 27.29
102301 08/24/01 056394 MIDAS MUFFLER & BRAKE R/R RADIATOR/STROBE LIGHT 010.4420.5601 402.14 655.71
102302 08/24/01 056940 MIER BROS. CONCRETE 640.4712.5610 49.11
102302 08/24/01 056940 MIER BROS. CONCRETE 640.4712.5610 68.37
102302 08/24/01 056940 MIER BROS. CONCRETE 640.4712.5610 43.34
102302 08/24/01 056940 MIER BROS. CONCRETE 350.5632.7001 158.79
102302 08/24/01 056940 MIER BROS. CONCRETE 350.5632.7001 47.19
102302 08/24/01 056940 MIER BROS. CONCRETE 350.5632.7001 180.08
102302 08/24/01 056940 MIER BROS. CONCRETE 640.4712.5610 49.11
-~._-_.. __n___________ ----
,,,...,.-., -.... .---,..---
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
08/22/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102302 08/24/01 056940 MIER BROS. CONCRETE 640.4712.5610 49.11
102302 08/24/01 056940 MIER BROS. CONCRETE 350.5632.7001 104.97
102302 08/24/01 056940 MIER BROS. CONCRETE 350.5632.7001 68.37 818.44
102303 08/24/01 057096 MINER'S ACE HARDWARE EXIT SIGN/LIGHT BULBS 010.4213.5604 12.81
102303 08/24/01 057096 MINER'S ACE HARDWARE MISC. SUPPLIES 010.4213.5604 21.39
102303 08/24/01 057096 MINER'S ACE HARDWARE WASTE BASKET 010.4213.5604 4.80
102303 08/24/01 057096 MINER'S ACE HARDWARE BULBS 010.4213.5604 2.14
102303 08/24/01 057096 MINER'S ACE HARDWARE BROOM 010.4213.5604 9.62
102303 08/24/01 057096 MINER'S ACE HARDWARE CEMENT 010.4420.5605 4.27
102303 08/24/01 057096 MINER'S ACE HARDWARE SNAP HOOK 220.4303.5601 4.47
102303 08/24/01 057096 MINER'S ACE HARDWARE KITCHEN SUPPLIES 010.4213.5604 26.74
102303 08/24/01 057096 MINER'S ACE HARDWARE EPOXY TIE 010.4420.5605 14.11
102303 08/24/01 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4420.5605 1. 82
102303 08/24/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 5.51
102303 08/24/01 057096 MINER'S ACE HARDWARE PAINT 010.4420.5605 7.27
102303 08/24/01 057096 MINER'S ACE HARDWARE MISC.HAND TOOLS 010.4211.5272 11. 04
102303 08/24/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 7.24
102303 08/24/01 057096 MINER'S ACE HARDWARE CLEANING SUPPLIES 010.4211.5601 28.85
102303 08/24/01 057096 MINER'S ACE HARDWARE JIG BLADE 010.4420.5605 7.27 169.35
102304 08/24/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4101.5201 41.78
102304 08/24/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4101. 5201 70.30 112.08
102305 08/24/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5143 120.94
102305 08/24/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 65.25
102305 08/24/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 34.52
102305 08/24/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 111.93
102305 08/24/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 7.95
102305 08/24/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 29.45
102305 08/24/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213 .5303 69.42
102305 08/24/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 28.10 467.56
102306 08/24/01 058344 MOSS, LEVY, & HARTZHEIM PRELIM. AUDIT SVCS 010.4120.5303 3,000.00 3,000.00
102307 08/24/01 058578 MULLAHEY FORD FORD F150 TRUCK-PK DEPT 010.4421. 6301 18,473.20 18,473.20
102308 08/24/01 102566 DINAH NICHOLAS REF. PARK DEPOSIT-NICHOLAS 010.0000.4354 55.00 55.00
102309 08/24/01 061814 NOBLE SAW,INC. REPR.CUT OFF SAW 220.4303.5603 99.24 99.24
102310 08/24/01 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 186.13
102310 08/24/01 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31.89
102310 08/24/01 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.89
102310 08/24/01 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31. 89
102310 08/24/01 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31. 89 313.69
102311 08/24/01 066924 PLAQUE SHAQUE TOP GUN PERPETUAL UPDATE 010.4201. 5504 5.00 5.00
102312 08/24/01 067548 POOR RICHARD'S PRESS TYPESET/GRAPHICS 010.4102.5306 18.73
102312 08/24/01 067548 POOR RICHARD'S PRESS TYPESET/GRAPHICS 010.4102.5306 18.73 37.46
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
08/22/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102313 08/24/01 102237 PRIMARY CARE DOG & CAT FANNI-FLEA CONTROL 010.4201.5322 41.22 41. 22
102314 08/24/01 070590 RICHETTI WATER CONDITIO JULY WATER CONDITION. RENTAL 010.4201.5604 15.00 15.00
102315 08/24/01 102547 RICOH LEASING COPIER PROP. TAX REIMB 010.4421.5602 62.24 62.24
102316 08/24/01 100200 RRM DESIGN GROUP PROF. SVCS-RANCHO GRANDE PARK 350.5512.7301 455.00
102316 08/24/01 100200 RRM DESIGN GROUP PROF. SVCS-R.G. PARK 350.5512.7301 2,500.00
102316 08/24/01 100200 RRM DESIGN GROUP PROF.SVCS-R.G.PARK 350.5512.7301 3,999.50 6,954.50
102317 08/24/01 100192 SAN LUIS MAILING SVC UTILITY BILLING-JULY 640.4710.5201 990.53 990.53
102318 08/24/01 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 143.94
102318 08/24/01 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 191. 92 335.86
102319 08/24/01 076740 SANTA MARIA TIMES SUBSCRIP-TPR 010.4101.5503 20.00 20.00
102320 08/24/01 102046 RICHARD SLADE & ASSOC PROF.SVCS-S.M.VLY WATER 640.4710.5575 5,306.00 5,306.00
102321 08/24/01 100304 SMITH PIPE & SUPPLY BACK FLOWS 010.4420.5605 78.22 78.22
102322 08/24/01 080340 SNAP-ON TOOLS CORP PLIERS/SPRING CLAW/MECH.FINGER 010.4211.5273 87.32 87.32
102323 08/24/01 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-7/01 760.0000.2305 37,900.00
102323 08/24/01 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-7/01 760.0000.2304 39,616.01
102323 08/24/01 080808 SOUTH SLO COUNTY SANIT 7-1 SAN.DIST-214 E.BRANCH 010.4145.5401 19.63
102323 08/24/01 080808 SOUTH SLO COUNTY SANIT 7-1 SAN DIST-215 E.BRANCH 010.4145.5401 13.47
102323 08/24/01 080808 SOUTH SLO COUNTY SANIT 7-1 SAN DIST-208 E.BRANCH 010.4145.5401 13.47
102323 08/24/01 080808 SOUTH SLO COUNTY SANIT 7-1 SAN DIST-211 VERNON 010.4145.5401 13.47
102323 08/24/01 080808 SOUTH SLO COUNTY SANIT 7-1 SAN DIST-140 TRAP. WAY 010.4145.5401 13 .47
102323 08/24/01 080808 SOUTH SLO COUNTY SANIT 7-1 SAN DIST-STROTHER R/R 010.4145.5401 13.47 77,602.99
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY CHANNEL LOCK PLIERS 640.4712.5273 33.48
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY PORTABLE SPOTLIGHT 640.4712.5273 84.53
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY PLASTIC CONTAINER 010.4211. 5601 27.16
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY PROTECTANT 010.4211.5601 7.30
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY PREMIER TYVEK COVER 010.4201. 5601 82.38
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY FUEL CLEANER 640.4712.5601 8.24
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY AUTO CLEANING PRODUCTS 612.4610.5601 20.58
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY AUTO CLEANING PRODUCTS 640.4712.5601 20.57
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY BATTERY CLEANER 010.4211. 5601 18.39
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY FAN BELT 010.4211.5601 26.00
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY HEATER HOSE 010.4211.5601 76.11
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY HOSE/SOLVENT 010.4211.5601 5.35
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY CHROME 010.4211.5601 11.34
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY HEATER HOSE 010.4211.5601 203.03
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY BELTS 010.4211. 5601 36.40
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY BATTERIES 220.4303.5601 125.08
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY LUBE OIL 010.4305.5603 8.60
102324 08/24/01 080886 SOUTHERN AUTO SUPPLY CASE-30 WEIGHT OIL 010.4420.5601 44.68 839.22
----"
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
08/22/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102325 08/24/01 102569 JIM SOUZA REF. CHILD IN MOTION-SOUZA 010.0000.4602 53.75 53.75
102326 08/24/01 100601 SPICE HUNTER,INC. REF.PARK DEPOSIT-SPICE HUNTER 010.0000.4354 25.00 25.00
102327 08/24/01 082134 STATEWIDE SAFETY & SIGN SIGN-RANCHO GRANDE 010.4420.5605 170.17 170.17
102328 08/24/01 082328 STERLING COMMUNICATIONS SEPT.2001 RADIO SVC.AGREEMENT 010.4201.5606 995.00
102328 08/24/01 082328 STERLING COMMUNICATIONS RADIO PARTS 010.4211. 5603 283.62
102328 08/24/01 082328 STERLING COMMUNICATIONS REPR.RADIO 220.4303.5601 179.09
102328 08/24/01 082328 STERLING COMMUNICATIONS CM CELL PHONE UPGRADE 010.4101. 5403 250.96 1,708.67
102329 08/24/01 102548 STEVE'S WELDING REPR.TAIL GATE 220.4303.5601 540. 80 540.80
102330 08/24/01 082836 STREATOR PIPE & SUPPLY PVC PIPE 640.4712.5610 36.43 36.43
102331 08/24/01 102171 STRONG PLANNING SVCS,IN CONSULTING SVCS-PLANNING 010.4130.5318 14,940.73 14,940.73
102332 08/24/01 083382 SUPERIOR QUALITY COPIER TONER CARTRIDGE 010.4201.5201 128.29
102332 08/24/01 0833R2 SUPERIOR QUALITY COPIER REPR/CLEAN LASER PRINTER 010.4002.5602 200.00
102332 08/24/01 083382 SUPERIOR QUALITY COPIER REPR/CLEAN LASER PRINTER 010.4002.5201 13.40 341. 69
102333 08/24/01 102244 TITAN INDUSTRIAL C BATTERY 010.4201.5255 21. 29 21.29
102334 08/24/01 085644 TOSTE GRADING & PAVING TACK OIL 220.4303.5613 180.00 180.00
102335 08/24/01 102344 THE TRIBUNE TT SUBSCR TO 12/01/01 010.4120.5503 40.50 40.50
102336 08/24/01 102565 CHERRA TRIPLETT REF:CHILD CARE-TRIPLETT 010.0000.4602 46.13 46.13
102337 08/24/01 086346 TROESH READY MIX SLURRY 640.4712.5610 218.28
102337 08/24/01 086346 TROESH READY MIX SLURRY 640.4712.5610 234.33
102337 08/24/01 086346 TROESH READY MIX SLURRY 640.4712.5610 284.62
102337 08/24/01 086346 TROESH READY MIX SLURRY 640.4712.5610 154.08 891. 31
102338 08/24/01 102572 TYNAN GROUP, INC. WIRELESS CONF.W/BOOK 284.4103.5201 40.00 40.00
102339 08/24/01 087282 UNDERGROUND SERVICE ALE USA DUES-TAYLOR 640.4710.5503 187.44 187.44
102340 08/24/01 088084 UNITED GREEN MARK,INC. FEBCO RUBBER KIT 010.4420.5605 9.63 9.63
102341 08/24/01 087672 UNITED RENTALS RENTAL-HYDRO TEST PUMP 640.4712.5552 67.95
102341 08/24/01 087672 UNITED RENTALS PROPANE 220.4303.5613 58.50
102341 08/24/01 087672 UNITED RENTALS RENTAL PRESSURE WASHER 010.4420.5552 82.33 208.78
102342 08/24/01 088424 URBAN FUTURES INC. PROF.SVCS RDA 284.4103.5303 600.00 600.00
102343 08/24/01 102007 VERIZON WIRELESS CELL PHONE-JULY 640.4710.5403 84.02
102343 08/24/01 102007 VERIZON WIRELESS CELL PHONE-JULY 612.4610.5403 84.02
102343 08/24/01 102007 VERIZON WIRELESS CELL PHONE-JULY 010.4305.5403 43.78
102343 08/24/01 102007 VERIZON WIRELESS CELL PHONE-STREETS 220.4303.5403 50.00
102343 08/24/01 102007 VERIZON WIRELESS CELL PHONE-EXTRA CELL PHONE 010.4301.5403 17.17
--------...-,--...---
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
08/22/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102343 08/24/01 102007 VERIZON WIRELESS CELL PHONE-INSP.CELL PHONE 010.4301.5403 50.00 328.99
102344 08/24/01 102486 WATERBOYS PLUMBING GAS HOOK-UP-NEW RANGE C/B 010.4213.5303 94.60 94.60
102345 08/24/01 090480 WAYNE'S TIRE ROTATE TIRES/DISC PADS 010.4201.5601 145.55
102345 08/24/01 090480 WAYNE'S TIRE SERVICE/TIRES-PW44 612.4610.5601 364.58
102345 08/24/01 090480 WAYNE'S TIRE ROTATE TIRE/WIPERS 010.4201. 5601 93.63
102345 08/24/01 090480 WAYNE'S TIRE TIRES/SERVICE-PW42 640.4712.5601 220.81
102'345 08/24/01 090480 WAYNE'S TIRE TIRES 010.4420.5601 204.40 1,028.97
102346 08/24/01 092274 STEVE WHITNEY REIMB.OFFICE SUPPLIES-WHITNEY 010.4211.5201 23.53 23.53
102347 08/24/01 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 447.97
102347 08/24/01 100431 WILLARD PAPER CO PAPER 010.4102.5255 206.62 654.59
102348 08/24/01 092976 WITMER-TYSON IMPORTS JULY MAINT/TRAINING 010.4201.5322 135.00 135.00
102349 08/24/01 093522 XEROX CORPORATION MAINT ON COPIER-CLOSING BILL 010.4301.5602 123.00 123.00
102350 08/24/01 102130 XESYSTEMS,INC MAINT-LARGE PRINTER 010.4301.5602 180.00 180.00
TOTAL CHECKS 169,248.87
.....-----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 9
08/22/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 15
FUND TITLE AMOUNT
010 GENERAL FUND 64,376.41
220 STREETS FUND 2,617.24
250 CDBG GRANT FUND 2,343.30
284 REDEVELOPMENT AGENCY FUND 666.74
350 CAPITAL IMPROVEMENT FUND 7,853.90
612 SEWER FUND 2,491.13
640 WATER FUND 11,384.14
760 SANITATION DISTRIBUTION FUND 77,516.01
TOTAL 169,248.87
--~..__._- -...--.-.-
ATTACHMENT 4
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 8/03/01 TO 8/16/01
08/24/01
FUND 010 226,882.56 Salaries Full time 137,321.17
FUND 220 12,553.72 Salaries Part-Time 26,638.28
FUND 284 4,924.51 Salaries Over-Time 10,906.40
FUND 612 3,908.52 Holiday Pay 975.25
FUND 640 12,243.11 Sick Pay 5,726.97
260,512.42 Annual Leave Pay -
Vacation Buyback -
Sick Leave Buyback -
Vacation Pay 11,056.68
Comp Pay 6,578.56
Annual Leave Pay 6,100.38
PERS Retirement 14,074.23
Social Security 14,250.92
PARS Retirement 324.27
State Disability Ins. 678.19
Health Insurance 19,686.65
Dental Insurance 3,512.37
Vision Insurance 744.82
Life Insurance 559.30
Long Term Disability 781.68
Uniform Allowance -
Car Allowance 350.00
Council Expense -
Employee Assistance 146.30
Boot Allowance
Motor Pay 100.00
Total: .260,512.42
-.- -.-..
ATTACHMENT 5
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
08/29/01 08:34 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
416 08/23/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.8/16/01 P/R 010.0000.1015 197,622.71 197,622.71
102371 08/31/01 000468 A T & T-L/DIST SVC. L/DIST-FAX 010.4211. 5403 22.20 22.20
102372 08/31/01 102579 YOLANDA ALARCIO REF. PARK DEPOSIT-ALARCIO 010.0000.4354 29.00 29.00
102373 08/31/01 100897 AMERICAN TEMPS M.STEELE SVCS-8/17 010.4130.5303 671.95 671.95
102374 08/31/01 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 250.00
102375 08/31/01 006552 ARROYO MEDICAL GROUP IN PRE-EMPLOY PHYS-CABRIALES 010.4201.5315 75.00
102375 08/31/01 006552 ARROYO MEDICAL GROUP IN PRE-EMPLOY PHYS-SHANE DAY 010.4201. 5315 135.00 210.00
102376 08/31/01 102050 AVAYA, INC. PHONE SVC AGREEMENT 010.4145.5403 28.16 28.16
102377 08/31/01 007722 AVILA SIGN & DESIGN RESIDENTIAL PARKING PERMS 010.4201. 5255 920.20 920.20
102378 08/31/01 102586 BRUCE BAKER RE-STUCCO C/B BLG 010.4213 .6401 6,800.00 6,800.00
102379 08/31/01 009750 BRENDA BARROW REIMB.PRESCHOOL SUPPLIES-BARRO 010.4423.5253 20.60
102379 08/31/01 009750 BRENDA BARROW REIMB.SPECIAL EVENTS SUPPLIES 010.4424.5252 11.55 32.15
102380 08/31/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 300.79
1,02380 08/31/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 375.99 676.78
102381 08/31/01 013026 BRISCO MILL & LUMBER PAINT ROLLER COVERS 220.4303.5613 6.40 6.40
102382 08/31/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS AUG 1-14 225.4553.5507 1,260.50 1,260.50
102383 08/31/01 102000 C.S.T.I. REGIS-VINCE JOHNSON 010.4201. 5501 425.00 425.00
102384 08/31/01 016692 CA. PEACE OFFICER'S ASSN CRPOA MEMBERSHIP 010.4201. 5503 288.00 288.00
102385 08/31/01 102163 CALIFORNIA JOURNAL CA.JOURNAL SUBSCRIPTION 010.4201. 5503 43.00 43.00
102386 08/31/01 021918 CENTRAL COAST SUPPLY R/R SUPPLIES 010.4420.5605 585.40
102386 08/31/01 021918 CENTRAL COAST SUPPLY BLDG. FLOOR CLEANING SUPPLIES 010.4213.5604 471.01 1,056.41
102387 08/31/01 101864 CMC RESCUE, INC. SPECIAL OPERATIONS GLOVES 010.4201.5272 207.21 207.21
102388 08/31/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102388 08/31/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102388 08/31/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102388 08/31/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102388 08/31/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102388 08/31/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 72.00
102389 08/31/01 024832 COMMUNICATION SOLUTIONS PLAN CHECK-ELECTRICAL 640.4710.5303 142.50 142.50
102390 08/31/01 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352 82.50 82.50
--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
08/29/01 08:34 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102391 08/31/01 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352 144.00 144.00
102392 08/31/01 102576 MONIQUE DELEON REF. PARK DEPOSIT-DELEON 010.0000.4354 25.00 25.00
102393 08/31/01 101702 DELL MARKETING L.P. 6 COMPUTERS 271. 4202.6101 7,556.34 7,556.34
102394 08/31/01 016302 DEPARTMENT OF CORRECTIO CMC LABOR-JULY 220.4303.5303 2,976.29 2,976.29
102395 08/31/01 029562 DISCOUNT SCHOOL SUPPLY PRESHOOL SUPPLIES 010.4423.5253 7.48
102395 08/31/01 029562 DISCOUNT SCHOOL SUPPLY PRESCHOOL SUPPLIES 010.4423.5253 524.09
102395 08/31/01 029562 DISCOUNT SCHOOL SUPPLY PRESHOOL SUPPLIES 010.4423.5253 3.19 534.76
102396 08/31/01 029796 DOOLEY ENTERPRISES,INC. AMMUNITION 010.4201.5255 5,414.20 5,414.20
102397 08/31/01 102578 LAURA DOTY REF. PARK DEPOSIT-DOTY 010.0000.4354 25.00 25.00
102398 08/31/01 030584 DEBI DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 67.50 67.50
102399 08/31/01 101379 FERGUSON ENTERPRISES,IN PVC PIPE 640.4712.5610 18.73
102399 08/31/01 101379 FERGUSON ENTERPRISES,IN PIPE 640.4712.5610 45.37 64.10
102400 08/31/01 100691 FIVE CITIES-TIMES LEGAL #101593 350.5644.7501 36.00 36.00
102401 08/31/01 101947 GOLDEN COASTERS SENIORS REF. PARK DEPOSIT-GOLDEN COASTE 010.0000.4354 26.00 26.00
102402 08/31/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 64.60
102402 08/31/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 192.55
102402 08/31/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 190.68
102402 08/31/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 48.06 495.89
102403 08/31/01 100335 DANIEL HERNANDEZ REIMB.TRAVEL/MEETING-HERNANDEZ 010.4421. 5501 325.60 325.60
102404 08/31/01 042276 KARA HILL S/BALL LEAGUE SCORER-HILL 010.4424.5352 90.00 90.00
102405 08/31/01 043914 JOSEPH IANNEO REIMB.DARE MEETING SUPPLIES 010.4201.5255 84.38 84.38
102406 08/31/01 044496 INFORMATION SERVICES DP ON LINE TRANS-JULY 010.4201. 5606 76.64 76.64
102407 08/31/01 102577 ANN JOHNSON REF. PARK DEPOSIT-JOHNSON 010.0000.4354 25.00 25.00
102408 08/31/01 101604 BARBIE JONES REIMB.SNACK SUPPLIES-JONES 010.4425.5259 156.63
102408 08/31/01 101604 BARBIE JONES REIMB.SUPPLIES-JONES 010.4425.5255 80.11 236.74
102409 08/31/01 047502 ED KALIN 5 C SOCCER CAMP 010.4424.5351 3,612.00 3,612.00
102410 08/31/01 047814 KAUTZ TOWING VEHICLE IMPOUND #V954105 010.4201.5324 67.00 67.00
102411 08/31/01 048516 KEYLOCK SECURITY SPECIA SCHLAGE KEY PRIMUS 010.4201. 5604 12.60 12.60
102412 08/31/01 051636 LEHIGH SAFETY SHOE CO BOOTS 010.4211.5272 596.74 596.74
~_.-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
08/29/01 08:34 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102413 08/31/01 052280 LIMBERG EYE SURGERY SAFETY GLASSES-4 PARKS PEOPLE 010.4420.5255 955.00
102413 08/31/01 052280 LIMBERG EYE SURGERY SAFETY. GLASSES-CARVALHO 220.4303.5255 220.00 1,175.00
102414 08/31/01 102536 BONNIE LINGLE REF.O/PMT-1285 CEDAR ST 640.0000.4751 88.94 88.94
102415 08/31/01 100985 DOUG LINTNER S/BALL LEAGUE OFFICIAL-LINTNER 010.4424.5352 176.00 176.00
102416 08/31/01 102581 AMY LONDON REF.CHILD IN MOTION-LONDON 010.0000.4602 5.00 5.00
102418 08/31/01 057096 MINER'S ACE HARDWARE DOOR STOP/MISC. HARDWARE 010.4213.5604 6.99
102418 08/31/01 057096 MINER'S ACE HARDWARE OIL 010.4420.5605 7.47
102418 08/31/01 057096 MINER'S ACE HARDWARE TAPE MEASURE 640.4712.5273 10.69
102418 08/31/01 057096 MINER'S ACE HARDWARE PAINT/BRUSHES 640.4712.5255 24.32
102418 08/31/01 057096 MINER'S ACE HARDWARE PAINT BRUSHES 640.4712.5255 16.63
102418 08/31/01 057096 MINER'S ACE HARDWARE PAINT 640.4712.5610 32.09
102418 08/31/01 057096 MINER'S ACE HARDWARE DOOR HANDLE/SPRAY PAINT 010.4211.5601 23.52
102418 08/31/01 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 220.4303.5613 88.95
102418 08/31/01 057096 MINER'S ACE HARDWARE T.SEATS 010.4213.5604 42.78
102418 08/31/01 057096 MINER'S ACE HARDWARE SPRAY PAINT/BATTERY 010.4211.5601 16.02
102418 08/31/01 057096 MINER'S ACE HARDWARE CONNECTOR/COUPLER 010.4420.5605 12.06
102418 08/31/01 057096 MINER'S ACE HARDWARE RULE OPEN REEL 010.4420.5605 18.18
102418 08/31/01 057096 MINER'S ACE HARDWARE COUPLER/HOSE/NIPPLE 220.4303.5601 17.27
102418 08/31/01 057096 MINER'S ACE HARDWARE QUICK CRETE 220.4303.5613 42.59
102418 08/31/01 057096 MINER'S ACE HARDWARE MISC. TOOLS 010.4420.5605 10.76
102418 08/31/01 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4420.5605 3.28
102418 08/31/01 057096 MINER'S ACE HARDWARE PAINT 220.4303.5613 57.76
102418 08/31/01 057096 MINER'S ACE HARDWARE ANCHOR BOLTS 640.4712.5610 8.99
102418 08/31/01 057096 MINER'S ACE HARDWARE PROPANE CYLINDER/MISC. TOOLS 010.4212.5601 17.08
102418 08/31/01 057096 MINER'S ACE HARDWARE CABINET PARTS 010.4201.5255 31. 54
102418 08/31/01 057096 MINER'S ACE HARDWARE ELBOW/NIPPLE 010.4420.5605 4.19 493.16
102419 08/31/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4002.5201 6.20
102419 08/31/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 36.05
102419 08/31/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4420.5201 42.78
102419 08/31/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4421. 5201 40.85
102419 08/31/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4425.5255 63.41
102419 08/31/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 59.58 248.87
102420 08/31/01 102588 JAMES MITTEN REF.BLDG.PERM-419 CHAPARRAL 010.0000.4181 14.00
102420 08/31/01 102588 JAMES MITTEN REF. PLAN CHECK FEE-419 CHAPARR 010.0000.4505 9.00 23.00
102421 08/31/01 101126 MORRO GROUP,INC. WIRELESS OPTIONS W/BOOK 284.4103.5201 56.85 56.85
102422 08/31/01 058890 RICHARD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352 144.00 144.00
102423 08/31/01 059124 MUSTANG TREE CARE CUT DOWN/GRIND FICUS TREE 350.5632.7001 480.00
102423 08/31/01 059124 MUSTANG TREE CARE REMOVE MAGNOLIA TREE/GRIND 350.5632.7001 600.00 1,080.00
102424 08/31/01 102584 BETTY OMOHUNDRO REF.L/SCAPE BOND-791 ARABIAN 010.0000.2210 1,200.00
102424 08/31/01 102584 BETTY OMOHUNDRO REF. TRAFFIC SIGNAL-791 ARABIAN 222.0000.4020 125.00
102424 08/31/01 102584 BETTY OMOHUNDRO CONSTRUCTION TAX-791 ARABIAN 230.0000.4021 400.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
08/29/01 08:34 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102424 08/31/01 102584 BETTY OMOHUNDRO REF.SMIP-791 ARABIAN 010.0000.2208 37.94 1,762. 94
102425 08/31/01 063960 PACIFIC BELL PHONE 489-2174 010.4201.5403 14.24
102425 08/31/01 063960 PACIFIC BELL SLO CLETS 021-2713 010.4145.5403 296.10
102425 08/31/01 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 680.65
102425 08/31/01 063960 PACIFIC BELL ALARM 271-7480 010.4201. 5403 64.73
102425 08/31/01 063960 PACIFIC BELL SLO CLETS 267-8633 010.4145.5403 97.27
102425 08/31/01 063960 PACIFIC BELL PAY PHONE 489-9867 010.4201. 5403 53.88
102425 08/31/01 063960 PACIFIC BELL PHONE 489-2345 010.4145.5403 26.39
102425 08/31/01 063960 PACIFIC BELL PHONE 473-5400 010.4145.5403 1,469.08
102425 08/31/01 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 51. 95 2,754.29
102426 08/31/01 102488 STEVE PARKER S/BALL LEAGUE UMPIRE-PARKER 010.4424.5352 128.00 128.00
102427 08/31/01 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352 90.00 90.00
102428 08/31/01 066322 PHOENIX FOODSERVICES FOOD SVC-V.JOHNSON 010.4201. 5501 74.75 74.75
102429 08/31/01 066690 PITNEY BOWES POSTAGE MACHINE RENTAL 010.4101. 5602 310.89
102429 08/31/01 066690 PITNEY BOWES MAINT/PROTEC PLAN-POSTAGE MACH 010.4101.5602 292.00 602.89
102430 08/31/01 069108 QUINN COMPANY BOLT/WASHER-PW38 220.4303.5603 27.85 27.85
102431 08/31/01 100888 RDJ SPECIALTIES, INC. GOLD FOIL JR.POLICE STICKERS 010.4201.5504 525.00 525.00
102432 08/31/01 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 01Q.4424.5352 128.00 128.00
102433 08/31/01 075816 SAN LUIS POWERHOUSE ANNUAL SVC-PD GENERATOR 010.4201. 5603 295.53
102433 08/31/01 075816 SAN LUIS POWERHOUSE SVC-GENERATOR-TRANS SITE 010.4201.5603 173.09 468.62
102434 08/31/01 076830 SANTA MARIA TIRE INC. STOCK TIRES 010.4201.5601 856.36 856.36
102435 08/31/01 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 135.00 135.00
102436 08/31/01 077572 SCHOOL SPECIALTY,INC. PRESCHOOL SUPPLIES 010.4423.5253 391. 84 391. 84
102437 08/31/01 102134 JAMES SCURI REF. CHILD IN MOTION-SCURI 010.0000.4602 125.00 125.00
102438 08/31/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 965.93 965.93
102439 08/31/01 075114 SLO CNTY GENERAL HOSPIT DOA/NATHO/CAMERON 010.4201.5324 62.00 62.00
102440 08/31/01 101943 SLO COUNTY VCB ANNUAL FUNDING-SLO CNTY. VB 284.4103.5303 3,250.00 3,250.00
102441 08/31/01 080886 SOUTHERN AUTO SUPPLY PARTS 010.4211.5601 101. 94 101. 94
102442 08/31/01 081432 BOB SPEAR S/BALL LEAGUE UMPIRE-SPEAR 010.4424.5352 48.00 48.00
102443 08/31/01 102582 IRENE SPRAGUE REF. CHILD IN MOTION-SPRAGUE 010.0000.4602 8.75 8.75
102444 08/31/01 082040 STAPLES PORTABLE PRINTER 272.4201.6201 354.76
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
08/29/01 08:34 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102444 08/31/01 082040 STAPLES CABLE 272.4201.6201 24.60 379.36
102445 08/31/01 082134 STATEWIDE SAFETY & SIGN REFLECT.TRAFFIC CONTROL SIGN 220.4303.5613 498.21
102445 08/31/01 082134 STATEWIDE SAFETY & SIGN STANDS/FLAGS 220.4303.5613 470.69 968.90
102446 08/31/01 082328 STERLING COMMUNICATIONS 5 HAND HELD RADIOS 010.4201.6201 4,087.40 4,087.40
102447 08/31/01 082836 STREATOR PIPE & SUPPLY FEBCO TEST COCK & HAWS VALVE 010.4420.5605 124.41 124.41
102448 08/31/01 083382 SUPERIOR QUALITY COPIER REPR.HPIII PRINTER 010.4201. 5602 214.42 214.42
102449 08/31/01 084084 TAYLOR'S TUNE-UP SHOP DISTRIB.CAP/ROTOR 010.4201.5601 118.01 118.01
102450 08/31/01 102583 MARK TEICHERT REF. PLAYGROUND PREPAY-TEICHERT 010.0000.4601 41.00 41. 00
102451 08/31/01 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 96.00 96.00
102452 08/31/01 085664 TOM TOTH S/BALL LEAGUE UMPIRE-TOTH 010.4424.5352 144.00 144.00
102453 08/31/01 085956 TREADWAY GRAPHICS DARE SUPPLIES 010.4201.5504 437.94 437.94
102454 08/31/01 102575 UNCOMMON USA,INC 22 'LADDER/WORK PLATFORM 010.4201. 5272 499.00 499.00
102455 08/31/01 102007 VERIZON WIRELESS CELL PHONE-PORTABLE 010.4211.5403 18.05
102455 08/31/01 102007 VERIZON WIRELESS CELL PHONE-ENG 1 010.4211.5403 16.65
102455 08/31/01 102007 VERIZON WIRELESS PATROL CAR CELL PHONES 010.4201. 5403 310.88
102455 08/31/01 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103.5403 42.65 388.23
102456 08/31/01 101866 VERIZON WIRELESS MESSAG PAGER SVCS 010.4211.5403 74.24 74.24
102457 08/31/01 102587 KATHY VERNON REF.CHILD IN MOTION-VERNON 010.0000.4602 47.50 47.50
102458 08/31/01 102374 VETRONIX CORPORATION TRAINING-CRASH DATA RETRIEVAL 272 .4201.6201 295.00 295.00
102459 08/31/01 090480 WAYNE'S TIRE STOCK TIRES 010.4201.5601 498.35 498.35
102460 08/31/01 102580 CHRISTINA WILDER REF. PARK DEPOSIT-WILDER 010.0000.4354 26.00 26.00
102461 08/31/01 102460 WOODCREST UNIFORMS TACTICAL VEST 010.4201.5272 137.11 137.11
TOTAL CHECKS 257,913.30
----------,-----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
08/29/01 08:34 VOUCHER/CHECK REGISTER
FOR PERIOD 15
FUND TITLE AMOUNT
010 GENERAL FUND 237,356.61
220 STREETS FUND 4,973.90
222 TRAFFIC SIGNAL FUND 125.00
225 TRANSPORTATION FUND 1,260.50
230 CONSTRUCTION TAX FUND 400.00
271 STATE COPS BLOCK GRANT FUND 7,556.34
272 CA LAW ENFORCMT TCHNLGY EQUIP. 674.36
284 REDEVELOPMENT AGENCY FUND 3,349.50
350 CAPITAL IMPROVEMENT FUND 1,116.00
612 SEWER FUND 36.05
640 WATER FUND 1,065.04
TOTAL 257,913.30
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES f?J..
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR 9ft'
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: SEPTEMBER 25, 2001
RECOMMENDA TION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period September 1 - September 15, 2001.
FUNDING:
There is a $474,058.46 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
A TT ACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - September 7,2001 Accounts Payable Check
ATTACHMENT 3 - September 7,2001 Payroll Checks and Benefit Checks
ATTACHMENT 4 - September 14, 2001 Accounts Payable Check Register
ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of September 1 Through September 15, 2001
September 25, 2001
Presented are the cash disbursements issued by the Department of Financial Services for
the period September 1 to September 15, 2001. Shown are cash disbursements by week of
occurrence and type of payment.
September 7, 2001
Accounts Payable Cks 102462-102493 2 49,829.92
Payroll Checks and Benefit Checks 3 289,560.06
339,389.98
September 14, 2001
Accounts Payable Cks 102506-102644 4 358,134.74
Less Payroll Cks included in Attachment 3 (223,466.26)
134,668.48
Two Week Total $ 474.058.46
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274)
Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350)
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Dept. Index for Council. xIs
---...- --~._._-
ATTACHMENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
09/05/01 12:45 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM 'ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102462 09/07/01 099168 A. G . VILLAGE IMPROVEMENT REF. TEMP. USE PERM-SUNDAY CONCE 010.0000.4162 105.00 105.00
102463 09/07/01 016700 CA. PEER SUPPORT ASSOC REGIS-SUSAN LINTNER 010.4201.5501 175.00 175.00
102464 09/07/01 102597 CAPTO CENTRAL REGIS-JOHN FERDOLAGE 010.4201.5501 190.00 190.00
102465 09/07/01 024832 COMMUNICATION SOLUTIONS LIFT STATION#7 SCADA SYSTEM 612.4610.5303 4,889.84 4,889.84
102466 09/07/01 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352 30.00 30.00
102467 09/07/01 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 5,912.24 5,912.24
102468 09/07/01 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352 128.00 128.00
102469 09/07/01 030584 DEBI DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 45.00 45.00
102470 09/07/01 102593 KELLY ELY REF. CHILD IN MOTION-ELY 010.0000.4602 83.25 83.25
102471 09/07/01 100217 FIRST AMERICAN TITLE CO TITLE RPT-007-011-03 & 044 350.5903.7501 360.00
102471 09/07/01 100217 FIRST AMERICAN TITLE CO TITLE RPT-07-011-021 350.5903.7501 360.00
102471 09/07/01 100217 FIRST AMERICAN TITLE CO TITLE RPT-07-011-022 350.5903.7501 360.00
102471 09/07/01 100217 FIRST AMERICAN TITLE CO TITLE RPT-07-011-023 350.5903.7501 360.00 1,440.00
102472 09/07/01 039312 CITY OF GROVER BEACH DOG OBEDIENCE CLASS 010.4424.5351 111.80 111.80
102473 09/07/01 042276 KARA HILL S/BALL LEAGUE SCORER-HILL 010.4424.5352 15.00 15.00
102474 09/07/01 100985 DOUG LINTNER S/BALL LEAGUE OFFICIAL-LINTNER 010.4424.5352 80.00 80.00
102475 09/07/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY.PHYS-NAPZOK 010.4422.5315 55.00 55.00
102476 09/07/01 058890 RICHARD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352 80.00 80.00
102477 09/07/01 102044 NOSSAMAN,GUTHNER,KNOX & PROF.SVCS-S.M.VLY WATER 640.4710.5575 10,263.52 10,263.52
102478 09/07/01 102488 STEVE PARKER S/BALL LEAGUE UMPIRE-PARKER 010.4424.5352 64.00 64.00
102479 09/07/01 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352 22.50 22.50
102480 09/07/01 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352 48.00 48.00
102481 09/07/01 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 37.50 37.50
102482 09/07/01 081200 JEFF SOUZA DARE MIDDLE SCHOOL-SOUZA 010.4201. 5501 399.00 399.00
102483 09/07/01 081432 BOB SPEAR S/BALL LEAGUE UMPIRE-SPEAR 010.4424.5352 48.00 48.00
102484 09/07/01 101932 STUDENT TRANSPORATION TRANSPORATION-AUG 010.4425.5303 911.25 911.25
102485 09/07/01 084162 ERIN TAYLOR DARE MIDDLE SCHOOL-TAYLOR 010.4201. 5501 399.00 399.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
09/05/01 12:45 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102486 09/07/01 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 64.00 64.00
102487 09/07/01 085664 TOM TOTH S/BALL LEAGUE UMPIRE-TOTH 010.4424.5352 80.00 80.00
102488 09/07/01 086736 DOTTIE TRULOCK DOG OBEDIENCE CLASSES 010.4424.5351 686.40 686.40
102489 09/07/01 100168 UC REGENTS REGIS-SCHLOSSER,JAY 010.4301. 5501 85.00 85.00
102490 09/07/01 102594 EDGAR VELASCO REF. PUBLI C SFTY. PERM - VELASCO 010.0000.4125 115.00 115.00
102491 09/07/01 102007 VERIZON WIRELESS CELL PHONE-CM 010.4101. 5403 58.29
102491 09/07/01 102007 VERIZON WIRELESS CELL PHONE-PK SUPER 010.4421.5602 15.83
102491 09/07/01 102007 VERIZON WIRELESS CELL PHONE-PKS & REC.DIR 010.4421. 5602 15.90
102491 09/07/01 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 27.77 117.79
102492 09/07/01 102595 KRIS VICTORINE REF. CHILD IN MOTION-VICTORINE 010.0000.4602 98.75 98.75
102493 09/07/01 090246 JOHN WALLACE & ASSOC. GENERAL CONSULTING SVCS 010.4301. 5303 4,830.89
102493 09/07/01 090246 JOHN WALLACE & ASSOC. SEWER CONNECTION FEE STUDY 350.5403.7301 167.50
102493 09/07/01 090246 JOHN WALLACE & ASSOC. SEWER CONNECTION FEE STUDY 350.5403.7701 682.00
102493 09/07/01 090246 JOHN WALLACE & ASSOC. CREEKSIDE PATH,PHASE 2 350.5607.7301 1,105.75
102493 09/07/01 090246 JOHN WALLACE & ASSOC. OAK PK BLVD. WIDENING 350.5609.7301 1,699.08
102493 09/07/01 090246 JOHN WALLACE & ASSOC. PAVEMENT MANAGEMENT PLAN UPDAT 350.5613.7701 1,163.60
102493 09/07/01 090246 JOHN WALLACE & ASSOC. BRISCO-HALCYON/RT 101 PSR 350.5615.7301 105.00
102493 09/07/01 090246 JOHN WALLACE & ASSOC. EL CAMPO/RT 101 PSR 350.5616.7301 105.00
102493 09/07/01 090246 JOHN WALLACE & ASSOC. RT 227 RELINQUISHMENT 350.5628.7701 997.50
102493 09/07/01 090246 JOHN WALLACE & ASSOC. FAIR OAKS/VLY ROAD SIGNAL 350.5636.7301 680.00
102493 09/07/01 090246 JOHN WALLACE & ASSOC. PAULDING MIDDLE SCHOOL BIKEWAY 350.5643.7301 3,169.42
102493 09/07/01 090246 JOHN WALLACE & ASSOC. TRAFFIC WAY BRIDGE RAIL REPL 350.5644.7501 577.50
102493 09/07/01 090246 JOHN WALLACE & ASSOC. HUASNA ROAD OVERLAY 350.5645.7301 395.79
102493 09/07/01 090246 JOHN WALLACE & ASSOC. MARCH 2001 STORM DAMAGE-RODEO 350.5649.7501 2,816.75
102493 09/07/01 090246 JOHN WALLACE & ASSOC. NEWSOM SPRINGS DRAINAGE 350.5754.7501 150.00
102493 09/07/01 090246 JOHN WALLACE & ASSOC. GRAND AVE, PHASE 3 350.5812.7501 188.76
102493 09/07/01 090246 JOHN WALLACE & ASSOC. SEWER MASTER PLAN 350.5814.7701 1,844.93
102493 09/07/01 090246 JOHN WALLACE & ASSOC. RESERVOIR # 1 DESIGN 350.5903.7501 2,370.61 23,050.08
TOTAL CHECKS 49,829.92
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
09/05/01 12:45 VOUCHER/CHECK REGISTER
FOR PERIOD 16
FUND TITLE AMOUNT
010 GENERAL FUND 9,105.13
350 CAPITAL IMPROVEMENT FUND 19,659.19
612 SEWER FUND 10,802.08
640 WATER FUND 10,263.52
TOTAL 49,829.92
ATTACHMENT 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 8/17/01 TO 8/30/01
917/01
FUND 010 256,045.50 Salaries Full time 139,341.63
FUND 220 12,634.02 Salaries Part-Time 39,670.74
FUND 284 4,985.15 Salaries Over-Time 14,748.94
FUND 612 4,443.83 Holiday Pay 5,289.27
FUND 640 11,451.56 Sick Pay 4,059.95
289,560.06 Annual Leave Pay
Vacation Buyback
Sick Leave Buyback -
Vacation Pay 12,005.82
Comp Pay 6,690.68
Annual Leave Pay 7,877.72
PERS Retirement 14,669.73
Social Security 16,248.39
PARS Retirement 299.12
State Disability Ins. 727.85
Health Insurance 21,930.75
Dental Insurance 3,802.05
Vision Insurance 813.12 l
Life Insurance 559.30
Long Term Disability
Uniform Allowance -
Car Allowance 350.00
Council Expense 375.00
Employee Assistance
Boot Allowance
Motor Pay 100.00
Total: 289,560.06
,- "
ATTACHMENT 4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
09/12/01 09:01 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
418 09/06/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.8/30/01 P/R 011.0000.1015 222,006.08
418 09/06/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.ADJ 8-16-01 P/R 011.0000.1015 70.90 222,076.98
419 09/07/01 101589 CALPERS HEALTH INS ADJ 9/01 011.0000.2109 1,290.36 1,290.36
420 09/10/01 098800 VISION SERVICE PLAN CITY VISION ADJ 9-01-01 011.0000.2119 53.40 53.40
421 09/10/01 101896 FORTIS BENEFITS INSURAN CITY LIFE INS ADJ 9/10 011.0000.2110 45.52 45.52
102506 09/14/01 000234 A & R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303 14.00
102506 09/14/01 000234 A & R WELDING SUPPLY OXY & ACETYLENE GASES 010.4420.5605 17.08 31.08
102507 09/14/01 100479 A.G.CHAMBER OF COMMERCE AG TOUR-SHEELEY 284.4103.5505 35.00
102507 09/14/01 100479 A.G.CHAMBER OF COMMERCE CHAMBER LUNCHEON-SHEELEY 284.4103.5505 15.00 50.00
102508 09/14/01 102354 ABS DELIVERY SYSTEMS,IN EVIDENCE DELIVERY-JULY/AUG 010.4201. 5324 137.00 137.00
102509 09/14/01 003120 AMERICAN INDUSTRIAL SUP DIGGINGS BARS 640.4712.5273 63.54 63.54
102510 09/14/01 100897 AMERICAN TEMPS MCCKINTOCK SVCS-8/17 010.4420.5102 622.80
102510 09/14/01 100897 AMERICAN TEMPS MCCLINTOCK SVCS-8/24 010.4420.5102 622.80
102510 09/14/01 100897 AMERICAN TEMPS STEELE SVCS-8/24 010.4130.5303 604.00
102510 09/14/01 100897 AMERICAN TEMPS MCCLINTOCK SVCS-8/30 010.4420.5102 498.88
102510 09/14/01 100897 AMERICAN TEMPS STEELE SVCS-8/31 010.4130.5303 604.00 2,952.48
102511 09/14/01 004914 APEX SHARPENING WORKS CUTOFF SAW BELT GUARD 640.4712.5603 20.28
102511 09/14/01 004914 APEX SHARPENING WORKS FUEL CAP 220.4303.5603 21. 29 41. 57
102512 09/14/01 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00
102512 09/14/01 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00
102512 09/14/01 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 750.00
102513 09/14/01 006084 ARROYO GRANDE GLASS REPR.WINDOW 010.4213.5303 170.77 170.77
102514 09/14/01 101617 AUTO GLASS CENTRAL BACK WINDOW MOULDING/WIPER 010.4201.5601 118.50 118.50
102515 09/14/01 007956 B&B STEEL & SUPPLY SIGN PIPE 220.4303.5613 471.87 471.87
102516 09/14/01 008346 BACKYARD IMPROVEMENT CE POSTS FOR FENCE 640.4712.5604 74.04
102516 09/14/01 008346 BACKYARD IMPROVEMENT CE REPR.FENCE 010.4430.5605 181.37
102516 09/14/01 008346 BACKYARD IMPROVEMENT CE REPR.FENCE 010.4430.5605 38.52 293.93
102517 09/14/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5273 365.25
102517 09/14/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 311.53 676.78
102518 09/14/01 102615 C BEECHAM COMPANY REF. NON-POT WATER DEP-BEECHAM 640.0000.2303 200.00 200.00
102519 09/14/01 010800 BERETTA USA CORP. ARMORY SUPPLIES 010.4201.5603 408.80
102519 09/14/01 010800 BERETTA USA CORP. ARMORY SUPPLIES 010.4201.5603 104.00
102519 09/14/01 010800 BERETTA USA CORP. ARMORY SUPPLIES 010.4201. 5603 81. 60 594.40
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
09/12/01 09:01 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102520 09/14/01 010842 RICHARD BERRY 610 MILES REIMB-KUSTOM RADAR 010.4201. 5608 195.20 195.20
102521 09/14/01 011426 BLUEPRINT EXPRESS COPIES-AG CREEKSIDE PROM. 350.5607.7001 24.19
102521 09/14/01 011426 BLUEPRINT EXPRESS 'COPY-IMPROV.PLANS 350.5609.7301 72.01 96.20
102522 09/14/01 102592 JORDAN BREON REF. PARK DEPOSIT-BREON 010.0000.4354 26.00 26.00
102523 09/14/01 013026 BRISCO MILL & LUMBER TOOL BOX 010.4201.5604 6.41
102523 09/14/01 013026 BRISCO MILL & LUMBER PAINT & SUPPLIES 010.4420.5605 22.57
102523 09/14/01 013026 BRISCO MILL & LUMBER PIPE FITTINGS-LIFT #6 612.4610.5610 15.78
102523 09/14/01 013026 BRISCO MILL & LUMBER BLDG.MAINT.SUPPLIES 010.4201. 5604 81. 44
102523 09/14/01 013026 BRISCO MILL & LUMBER NUTS/BOLTS/WASHERS 220.4303.5613 14.98
102523 09/14/01 013026 BRISCO MILL & LUMBER LADDER/RATCHET SET 220.4303.5273 143.36
102523 09/14/01 013026 BRISCO MILL & LUMBER LADDER 220.4303.5273 85.59 370.13
102524 09/14/01 102590 DONNA BROWN REF. PARK DEPOSIT-BROWN 010.0000.4354 26.00 26.00
102525 09/14/01 102612 JESSICA BUENROSTRO REF. PARK DEPOSIT-BUENROSTRO 010.0000.4354 26.00 26.00
102526 09/14/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-AUG 15-31 225.4553.5507 1,032.75 1,032.75
102527 09/14/01 100726 CALVARY CHAPEL CHURCH REF. PARK DEPOSIT-CALVARY 010.0000.4354 57.00 57.00
102528 09/14/01 021918 CENTRAL COAST SUPPLY BUFFER/WET & DRY VAC 010.4213.6201 2,568.00
102528 09/14/01 021918 CENTRAL COAST SUPPLY CLEANING SUPPLIES 010.4213.5604 196.88
102528 09/14/01 021918 CENTRAL COAST SUPPLY DUST MASKS 010.4420.5255 28.89
102528 09/14/01 021918 CENTRAL COAST SUPPLY CLEANER 010.4213.5604 176.55
102528 09/14/01 021918 CENTRAL COAST SUPPLY CLEANING SUPPLIES/HANDLE 010.4213.5604 506.85
102528 09/14/01 021918 CENTRAL COAST SUPPLY FLOOR SEALER 010.4213.5604 77 .04
102528 09/14/01 021918 CENTRAL COAST SUPPLY EXTENDERS 010.4213.5604 62.06 3,616.27
102529 09/14/01 022632 CHAPARRAL MAINT/COPY USEAGE TO 10/3 010.4421.5602 94.00 94.00
102530 09/14/01 023088 CijERRY LANE NURSERY FERTILIZER 010.4420.5274 425.86 425.86
102531 09/14/01 023322 CHRISTIANSON CHEVROLET LUBE/OIL/SAFETY INSPECT 010.4301. 5601 139.00
102531 09/14/01 023322 CHRISTIANSON CHEVROLET REPL.DOOR HANDLE 010.4301.5601 141.17 280.17
102532 09/14/01 101305 THE CITY CHURCH REF. PARK DEPOSIT-CITY CHURCH 010.0000.4354 25.00 25.00
102533 09/14/01 102619 CLARK CENTER ASSOC. REF.C/B DEPOSIT-CLARK CTR 010.0000.2206 250.00 250.00
102534 09/14/01 023634 CLASSIC TEES & SIGNS STAFF T-SHIRTS-CHILD IN MOTION 010.4425.5255 367.01 367.01
102535 09/14/01 024180 COAST NUT & BOLT NUTS & BOLTS 220.4303.5613 110.53
102535 09/14/01 024180 COAST NUT & BOLT NUTS & BOLTS 220.4303.5613 143.80 254.33
102536 09/14/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102536 09/14/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102536 09/14/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102536 09/14/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
09/12/01 09:01 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102536 09/14/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102536 09/14/01 024492 COLD CANYON LAND FILL GREEN WASTE 220.4303.5307 12.00
102536 09/14/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102536 09/14/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102536 09/14/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
102536 09/14/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 120.00
102537 09/14/01 101528 COMPUTERLAND HP LASERJET 2200DN PRINTER 272.4201. 6101 1,219.80 1,219.80
102538 09/14/01 102473 VIERLYN CONNESS REF. PARK DEPOSIT-CONNESS 010.0000.4354 26.00 26.00
102539 09/14/01 026442 CROCKER'S LOCKERS STORAGE UNIT RENTAL TO 9/7/02 010.4201.5553 1,815.00 1,815.00
102540 09/14/01 026832 CUESTA EQUIPMENT CO PIPE VISE 640.4712.5603 420.46
102540 09/14/01 026832 CUESTA EQUIPMENT CO LOPPER & BROOM HANDLES 010.4420.5605 48.13
102540 09/14/01 026832 CUESTA EQUIPMENT CO RUBBER AIR HOSE 220.4303.5601 17.02
102540 09/14/01 026832 CUESTA EQUIPMENT CO RUBBER AIR HOSE 220.4303.5601 48.25
102540 09/14/01 026832 CUESTA EQUIPMENT CO CABLE W/EYE 640.4712.5603 27.39
102540 09/14/01 026832 CUESTA EQUIPMENT CO HOSE/NOZZLE 220.4303.5613 379.32 940.57
102541 09/14/01 027534 D.G.REPAIR HEADLIGHT SWITCH 010.4201.5601 62.89
102541 09/14/01 027534 D.G.REPAIR SMOG PUMP/COOLANT/SCAN ENGINE 220.4303.5601 169.96
102541 09/14/01 027534 D.G.REPAIR REPL.PLUG/WIRE 010.4301.5601 65.00
102541 09/14/01 027534 D.G.REPAIR REPL.ELECT.WIRE @ STARTER 010.4201.5601 65.00
102541 09/14/01 027534 D.G.REPAIR REPR.BATTERY BOX 010.4201. 5601 546.92 909.77
102542 09/14/01 101969 DE LAGE LANDEN FINANCIA COPIER LEASE PAYMENT#93791 010.4421. 5602 141. 25 141.25
102543 09/14/01 102602 JIM DECECCO REF.S/BALL LEAGUE-DECECCO 010.4424.5352 30.00 30.00
102544 09/14/01 101702 DELL MARKETING L.P. 6 COMPUTER W/STATIONS 010.4140.6101 7,402.26
102544 09/14/01 101702 DELL MARKETING L.P. COMPUTER W/STATION-CDD 010.4140.6101 1,188.77
102544 09/14/01 101702 DELL MARKETING L.P. COMPUTER W/STATION-CDD 010.4140.6101 1,424.17 10,015.20
102545 09/14/01 029250 J.B. DEWAR,INC. OIL 010.4201.5601 50.90 50.90
102546 09/14/01 029484 DIESELRO INC. BATTERY 220.4303.5601 239.02
102546 09/14/01 029484 DIESELRO INC. FILTERS/OIL/KNOB/LIGHT 010.4420.5601 276.23
102546 09/14/01 029484 DIESELRO INC. FUEL LIFT PUMP 010.4420.5601 133.54 648.79
102547 09/14/01 029562 DISCOUNT SCHOOL SUPPLY TOYS/SUPPLIES 010.4422.5256 72.22
102547 09/14/01 029562 DISCOUNT SCHOOL SUPPLY TOYS/SUPPLIES 010.4425.5255 114.51
102547 09/14/01 029562 DISCOUNT SCHOOL SUPPLY TOYS/SUPPLIES 010.4425.5255 855.76 1,042.49
102548 09/14/01 031824 ELECTRIC MOTOR REWIND IN PUMP/MOTOR REPAIR 640.4712.5610 426.21 426.21
102549 09/14/01 102563 EMPIRE LABS,INC SOY RELEASE AGENTS 220.4303.5613 641.33 641. 33
102550 09/14/01 100159 FACTORY DIRECT FURNITUR OFFICE CHAIR 010.4120.6001 415.83 415.83
102551 09/14/01 033072 FARM SUPPLY CO. R & W BALL VALE 010.4420.5605 45.27
-------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
09/12/01 09:01 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102551 09/14/01 033072 FARM SUPPLY CO. BACK FLOW RUBBER KITS 010.4420.5605 115.54 160.81
102552 09/14/01 033462 JOHN FERDOLAGE 2001 CAPTO UPDATE-FERDOLAGE 010.4201. 5501 421. 00 421.00
102553 09/14/01 1013 79 FERGUSON ENTERPRISES,IN REPR.CLAMP 640.4712.5610 155.15
102553 09/14/01 101379 FERGUSON ENTERPRISES,IN CAP/W ACCESS 640.4712.5610 42.97 198.12
102554 09/14/01 101924 J.A. FISCHER,INC. RED DIESEL#2 010.0000.1202 2,004.11 2,004.11
102555 09/14/01 101662 FORD QUALITY FLEET CARE LOOSE CONTROL 010.4201.5601 42.29 42.29
102556 09/14/01 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4420.5605 118.74
102556 09/14/01 035802 FRANK'S LOCK & KEY INC REKEY VEH#113/114 010.4201.5601 209.48
102556 09/14/01 035802 FRANK'S LOCK & KEY INC REKEY VEH#113/114 010.4201.5601 209.48 537.70
102557 09/14/01 101103 GARVEY EQUIPMENT COMPAN BRUSH BLADES 220.4303.5603 427.47 427.47
102558 09/14/01 099004 LARRY GIN REF.O/PMT-570 VICTORIAN CT 640.0000.4751 430.62 430.62
102559 09/14/01 102614 GMC CORROSION & ELECTRI CATHODIC PROTECT.AGREEMENT 640.4712.5303 1,017.50 1,017.50
102560 09/14/01 039222 GROENIGER & CO. EXTEND. STEM WRENCH 220.4303.5273 94.37 94.37
102561 09/14/01 102161 GT DISTRIBUTORS,INC STREAMLIGHT SWITCHES 010.4201.5255 145.10 145.10
102562 09/14/01 102613 JOHN HAWLEY REF.PARK DEPOSIT-HAWLEY 010.0000.4354 25.00 25.00
102563 09/14/01 041184 HEACOCK WELDING NORTH PINTLE HOOK/MOUNT/PLUG 010.4421. 6301 194.27
102563 09/14/01 041184 HEACOCK WELDING NORTH TIE DOWN LOOPS 640.4712.5603 16.05 210.32
102564 09/14/01 102599 TERRI HOUSER REF.PARK DEPOSIT-HOUSER 010.0000.4354 26.00 26.00
102565 09/14/01 039584 HPC/EAGLE ENERGY PUMP OIL 640.4711.5603 171. 87 171.87
102566 09/14/01 102603 SCOTT HUNS TAD REF.S/BALL LEAGUE-S.HUNSTAD 010.4424.5352 30.00 30.00
102567 09/14/01 044496 INFORMATION SERVICES DAS SVCS 7-14/7-31 010.4140.5303 2,798.40
102567 09/14/01 044496 INFORMATION SERVICES DAS SVCS-8/1-8/17 010.4140.5303 2,798.40
102567 09/14/01 044496 INFORMATION SERVICES DATA COMM SUPPORT-ANERSON/CARE 010.4140.5303 1,190.26 6,787.06
102568 09/14/01 101848 INVENSYS METERING SYSTE SHAFT WITH MAGNET/REGISTERS 640.4712.5611 62.95
102568 09/14/01 101848 INVENSYS METERING SYSTE PISTON-COMPOUND METERS 640.4712.5611 531.65 594.60
102569 09/14/01 046098 J C LANDSCAPING LANDSCAPE MAINT. 010.4420.5303 525.00
102569 09/14/01 046098 J C LANDSCAPING LANDSCAPE MAINT. 217.4460.5356 225.00
102569 09/14/01 046098 J C LANDSCAPING LANDSCAPE MAINT. 010.4420.5303 525.00
102569 09/14/01 046098 J C LANDSCAPING LANDSCAPE MAINT. 217.4460.5356 225.00 1,500.00
102570 09/14/01 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91.70 91. 70
102571 09/14/01 101604 BARBIE JONES SNACK SUPPLIES REIMB 010.4425.5259 282.35
--..-- -
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
09/12/01 09:01 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102571 09/14/01 101604 BARBIE JONES REIMB.SUPPLIES-JONES 010.4425.5255 172.46 454.81
102572 09/14/01 047814 KAUTZ TOWING TOW-PW44 612.4610.5601 38.00 38.00
102573 09/14/01 048438 KEY TERMITE & PEST CONT QUARTLEY PEST CONTROL SVCS. 010.4213.5303 40.00 40.00
102574 09/14/01 048360 LINDA KEY REIMB.SUPPLIES-KEY 010.4423.5254 179.15 179.15
102575 09/14/01 100869 KIS COMMUNICATIONS,INC QTRLY WEBSITE HOSTING/EMAIL 010.4140.5303 359.50
102575 09/14/01 100869 KIS COMMUNICATIONS,INC QTRLY WEBSITE HOSTING CHARGES 010.4140.5303 89.85 449.35
102576 09/14/01 100773 LAW ENFORCEMENT SUPPLY, PORTA CLIPS 010.4201.5255 56.35 56.35
102577 09/14/01 102617 MARTIN LEE REF.WTR DEP-829 PEARL DR 640.0000.2302 180.00
102577 09/14/01 102617 MARTIN LEE CLOSING BILL-829 PEARL DR 640.0000.4751 66.59-
102577 09/14/01 102617 MARTIN LEE PREV.BAL-829 PEARL DR 640.0000.4751 100.30- 13.11
102578 09/14/01 052416 SUSAN LINTNER PEER SUPPORT TRAINING-LINTNER 010.4201. 5501 425.00 425.00
102579 09/14/01 102601 JOHN MACMURPHEY REF.S/BALL LEAGUE-MACMURPHEY 010.4424.5352 30.00 30.00
102580 09/14/01 102609 GENE MARKS DEV. REF.NON-POT WATER DEP-MARKS DE 640.0000.2303 200.00
102580 09/14/01 102609 GENE MARKS DEV. WATER USEAGE-NON-POT MARKS 640.0000.4757 14.40- 185.60
102581 09/14/01 100968 MAXIMUS MANDATED COST RECOVERY 010.4145.5303 700.00 700.00
102582 09/14/01 102600 RICK MCCORMICK REF.SUMMER S/BALL LEAGUE-MCCOR 010.4424.5352 75.00 75.00
102583 09/14/01 102618 KATHY MCKENNA REF.C.B.DEPOSIT-MCKENNA 010.0000.2206 250.00 250.00
102584 09/14/01 102607 PROF.MARC MERMAN QAC LIC.UPDATE/RONINSON/MARSAL 220.4303.5501 150.00 150.00
102585 09/14/01 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201.5608 47.44
102585 09/14/01 056628 MID STATE BANK-MASTERCA TRAVEL/TRAINING EXPENSES 010.4201. 5501 441.76 489.20
102586 09/14/01 056394 MIDAS MUFFLER & BRAKE FILTERS/OIL/LUBE/INSPECT 640.4712.5601 112.53 112.53
102587 09/14/01 056940 MIER BROS. CONCRETE 350.5632.7001 75.11
102587 09/14/01 056940 MIER BROS. CONCRETE 640.4712.5610 68.37
102587 09/14/01 056940 MIER BROS. CONCRETE 640.4712.5610 49.11
102587 09/14/01 056940 MIER BROS. CONCRETE 640.4712.5610 43.34
102587 09/14/01 056940 MIER BROS. WEED BARRIER/PINS 612.4610.5610 28.89
102587 09/14/01 056940 MIER BROS. ROCKFILL 612.4610.5610 288.37 553.19
102588 09/14/01 057096 MINER'S ACE HARDWARE HOLE SAW/DRILL BIT 010.4420.5605 19.77
102588 09/14/01 057096 MINER'S ACE HARDWARE CLOROX 640.4712.5274 1.92
102588 09/14/01 057096 MINER'S ACE HARDWARE SPOT REMOVER/AA BATTERIES 640.4712.5255 29.37
102588 09/14/01 057096 MINER'S ACE HARDWARE WIRE CONNECTORS/CABLE TIES 010.4420.5605 21. 67
102588 09/14/01 057096 MINER'S ACE HARDWARE HOSE COUPLER/NOZZLES 010.4420.5605 22.41
102588 09/14/01 057096 MINER'S ACE HARDWARE SHOOKS 612.4610.5610 .63
102588 09/14/01 057096 MINER'S ACE HARDWARE WASHERS 640.4712.5603 3.00
--..----...-----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
09/12/01 09:01 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102588 09/14/01 057096 MINER'S ACE HARDWARE ELECT. CORD 640.4712.5255 18.18
102588 09/14/01 057096 MINER'S ACE HARDWARE PAINT 010.4420.5605 101.60
102588 09/14/01 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4201. 5604 .81
102588 09/14/01 057096 MINER'S ACE HARDWARE MEASURING CUPS 220.4303.5613 8.73
102588 09/14/01 057096 MINER'S ACE HARDWARE WD 40/HAND CLEANER 010.4301. 5273 10.03
102588 09/14/01 057096 MINER'S ACE HARDWARE SHOVEL 640.4712.5273 10.69
102588 09/14/01 057096 MINER'S ACE HARDWARE CABLE CLAMPS 640.4712.5609 1.03
102588 09/14/01 057096 MINER'S ACE HARDWARE DRILL/RULE TAPE 640.4712.5273 68.46
102588 09/14/01 0570~6 MINER'S ACE HARDWARE PAINT 640.4712.5255 2.66
102588 09/14/01 057096 MINER'S ACE HARDWARE KEY RACK/BULLETIN BOARD 010.4305.5'603 26.85
102588 09/14/01 057096 MINER'S ACE HARDWARE TUBING/FITTINGS 612.4610.5610 1.36 349.17
102589 09/14/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 139.53
102589 09/14/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 69.75
102589 09/14/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 220.4303.5201 37.85
102589 09/14/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 153.31
102589 09/14/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 98.27 498.71
102590 09/14/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301.5201 16.60
102590 09/14/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 176.73
102590 09/14/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 43.15
102590 09/14/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 71.78 308.26
102591 09/14/01 058208 F. MORTON PITT CO. NAMEPLATES 010.4201.5255 18.12 18.12
102592 09/14/01 059124 MUSTANG TREE CARE THINNING/REMOVE BOTTLE BRUSH 010.4420.5303 1,350.00
102592 09/14/01 059124 MUSTANG TREE CARE TRIM COTTONWOOD TREE 010.4420.5303 275.00 1,625.00
102593 09/14/01 060642 NAT'L NOTARY ASSOC. NOTARY DUES-WETMORE 010.4002.5503 39.00 39.00
102594 09/14/01 099238 NEW LIFE COMMUNITY CHUR REF. PARK DEPOSIT-NEW LIFE 010.0000.4354 27.00 27.00
102595 09/14/01 061814 NOBLE SAW, INC. WEED-EATER LINE/LOADER 220.4303.5603 166.90
102595 09/14/01 061814 NOBLE SAW, INC. PLUG/AIR FILTER 220.4303.5603 129 . 37
102595 09/14/01 061814 NOBLE SAW, INC. SPARK PLUG BOOT/RIDER PLATE 220.4303.5603 86.24
102595 09/14/01 061814 NOBLE SAW, INC. REPR.WEEDEATER 010.4420.5603 64.15
102595 09/14/01 061814 NOBLE SAW, INC. REPR.WEED-EATER 010.4420.5603 31. 74
102595 09/14/01 061814 NOBLE SAW,INC. AIR CLEANER/BAR OIL 010.4420.5603 31. 94 510.34
102596 09/14/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 39.58
102596 09/14/01 101750 OFFICEMAX CREDIT PLAN MARKERS 010.4201. 5201 14.71
102596 09/14/01 101750 OFFICEMAX CREDIT PLAN MICROCASSETTE RECORDER 010.4201. 5201 64.19 118.48
102597 09/14/01 102611 SUSAN OPOVA REF.PARK DEPOSIT-OPOVA 010.0000.4354 26.00 26.00
102598 09/14/01 062712 ORCHARD SUPPLY HARDWARE MATS 010.4213.5604 78.06 78.06
102599 09/14/01 063960 PACIFIC BELL ALARM 473-1935 640.4710.5403 13.26
102599 09/14/01 063960 PACIFIC BELL MIS PHONE 473-0379 010.4140.5303 90.84
102599 09/14/01 063960 PACIFIC BELL DATA LINE 473-2198 010.4145.5403 258.92
102599 09/14/01 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 230.83
-,,----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
09/12/01 09:01 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102599 09/14/01 063960 PACIFIC BELL PHONE 481-6944 010.4201.5403 209.37 803.22
102600 09/14/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 1,948.61
102600 09/14/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 814.07
102600 09/14/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 18,083.32
102600 09/14/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 1,286.28
102600 09/14/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 7,990.66
102600 09/14/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 15,839.11
102600 09/14/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 51.14 46,013.19
102601 09/14/01 065714 PERVO PAINT CO. PAINT 220.4303.5613 929.84 929.84
102602 09/14/01 066924 PLAQUE SHAQUE S/BALL TROPHIES 010.4424.5257 609.90 609.90
102603 09/14/01 067548 POOR RICHARD'S PRESS COPIES-PAVEMENT MANAGEMENT 350.5613.7701 346.78 346.78
102604 09/14/01 102608 PROFORMA LOGO DIGITIZE/PERSONALIZATION 010.4201. 5504 312.20 312.20
102605 09/14/01 069014 R & B AUTO BODY REPR.REAR BUMPER 010.4301. 5601 401. 81 401. 81
102606 09/14/01 069576 RADIO SHACK PLUG 640.4712.5603 2.13 2.13
102607 09/14/01 102144 RHINO LININGS SPRAY LINER-P-57 010.4421. 6301 392.06 392.06
102608 09/14/01 070590 RICHETTI WATER CONDITIO AUGUST WATER COND.RENTAL 010.4201. 5604 15.00 15.00
102609 09/14/01 102616 BROOKS M. ROY DOMAIN REGIS-AGPD.ORG 010.4201. 5607 35.00
102609 09/14/01 102616 BROOKS M. ROY HOSTING FEES TO JULY 010.4201. 5607 110.00 145.00
102610 09/14/01 100200 RRM DESIGN GROUP PROF.SVCS-R.G.PARK PLAN DESIGN 350.5512.7501 9,426.07 9,4,26.07
102611 09/14/01 069496 RXLASER PERF. PAPER 010.4120.5201 387.85 387.85
102612 09/14/01 072638 S & L SAFETY PRODUCTS SHOP TOWELS 220.4303.5255 74.85
102612 09/14/01 072638 S & L SAFETY PRODUCTS SHOP TOWELS 640.4712.5255 74.85
102612 09/14/01 072638 S & L SAFETY PRODUCTS SHOP TOWELS 612.4610.5255 74.84 224.54
102613 09/14/01 075130 SAN LUIS OBISPO CNTY.NE FALL 2001 ACTIVITY GUIDE 010.4421. 5504 2,561.58
102613 09/14/01 075130 SAN LUIS OBISPO CNTY.NE PUBLICATION #527 ORDINANCE 010.4002.5301 13 6 . 14 2,697.72
102614 09/14/01 076740 SANTA MARIA TIMES FINAL IMPACT PUBLICATION 010.4130.5318 384.75 384.75
102615 09/14/01 077572 SCHOOL SPECIALTY,INC. PRESCHOOL FALL SUPPLIES 010.4423.5253 21. 89 21. 89
102616 09/14/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,181.25 1,181.25
102617 09/14/01 100304 SMITH PIPE & SUPPLY ELECTRIC VALVE 010.4420.5605 49.45
102617 09/14/01 100304 SMITH PIPE & SUPPLY FITTINGS 010.4420.5605 595.07 644.52
102618 09/14/01 080886 SOUTHERN AUTO SUPPLY HOSE 220.4303.5601 4.41
102618 09/14/01 080886 SOUTHERN AUTO SUPPLY SEALED BEAM LAMP 010.4213.5601 9.48
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
09/12/01 09:01 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102618 09/14/01 080886 SOUTHERN AUTO SUPPLY FILTER 640.4712.5603 6.43
102618 09/14/01 080886 SOUTHERN AUTO SUPPLY TIRE DRESSING 010.4201. 5601 57.65 77.97
102619 09/14/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 52.93
102619 09/14/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 20.37
102619 09/14/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 33.93
102619 09/14/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 14.96
102619 09/14/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.53 131.72
102620 09/14/01 081200 JEFF SOUZA REIMB.TUITION/BOOKS-SOUZA 010.4201. 5502 151.41 151.41
102621 09/14/01 101976 SPARKLE JANITORIAL & MA CARPET CLEANED-ELM ST.CTR. 010.4213.5303 65.00
102621 09/14/01 101976 SPARKLE JANITORIAL & MA CARPETS CLEANED-CITY HALL 010.4213.5303 85.00 150.00
102622 09/14/01 082134 STATEWIDE SAFETY & SIGN SIGNS 220.4303.5613 855.87
102622 09/14/01 082134 STATEWIDE SAFETY & SIGN NO CAMPING SIGNS 010.4420.5605 53.26
102622 09/14/01 082134 STATEWIDE SAFETY & SIGN 18 "CONES 010.4420.5605 495.95
102622 09/14/01 082134 STATEWIDE SAFETY & SIGN TRAFFIC CONTROL MESS SIGNS 220.4303.5613 356.52
102622 09/14/01 082134 STATEWIDE SAFETY & SIGN NO PARKING SIGNS 220.4303.5613 228.30 1,989.90
102623 09/14/01 082328 STERLING COMMUNICATIONS MOVE RADIO INTO 2 DIFF. TRUCKS 010.4421. 6301 150.00
102623 09/14/01 082328 STERLING COMMUNICATIONS PARKING LOT MONITOR REPAIR 010.4201. 5603 43.00
102623 09/14/01 082328 STERLING COMMUNICATIONS SIGNAL MASTER INSTL. 010.4421. 6301 752.26
102623 09/14/01 082328 STERLING COMMUNICATIONS INSTL.ARROWSTICK CONTROLLER 010.4421. 6301 300.00
102623 09/14/01 082328 STERLING COMMUNICATIONS INSTL.TIMER-RADIO/CELL PHONE 010.4201. 5606 178.20
102623 09/14/01 082328 STERLING COMMUNICATIONS 2 CELL PHONES 010.4201. 6301 639.86
102623 09/14/01 082328 STERLING COMMUNICATIONS INSTL.NEW RADIOS 010.4201. 6301 1,810.84
102623 09/14/01 082328 STERLING COMMUNICATIONS OCT RADIO SVC.AGREE 010.4201.5606 995.00 4,869.16
102624 09/14/01 082836 STREATOR PIPE & SUPPLY 3 "CAP 220.4303.5613 10.34
102624 09/14/01 082836 STREATOR PIPE & SUPPLY PIPE/FITTINGS 640.4712.5610 145.28 155.62
102625 09/14/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4420.5601 148.68
102625 09/14/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4305.5601 18.65
102625 09/14/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301. 5601 62.69
102625 09/14/01 083226 SUNSET NORTH CAR WASH CAR WASHES 640.4712.5601 37.32
102625 09/14/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201.5601 210.63
102625 09/14/01 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 37.22 515.19
102626 09/14/01 084162 ERIN TAYLOR REIMB.TUITION/BOOKS-TAYLOR 010.4201.5502 164.38 164.38
102627 09/14/01 084804 TEXAS REFINERY CORP. CONCRETE MAGI-PATCH 220.4303.5613 494 . 88 494.88
102628 09/14/01 102589 BREEZY THOMPSON REF. PARK DEPOSIT-THOMPSON 010.0000.4354 26.00 26.00
102629 09/14/01 102591 KRISTI THOMPSON REF. PARK DEPOSIT-THOMPSON 010.0000.4354 26.00 26.00
102630 09/14/01 102598 THREAD HEAD EMBROIDERY STAFF SHIRTS 010.4421.5255 580.04 580.04
102631 09/14/01 102244 TITAN INDUSTRIAL FIRE EXTINGUISHER W/BRACKETS 010.4301. 5601 60.99
102631 09/14/01 102244 TITAN INDUSTRIAL FIRE EXTINGUISHER W/BRACKETS 010.4201. 5601 60.99
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 9
09/12/01 09:01 VOUCHER/CHECK REGISTER
FOR PERIOD 16
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
102631 09/14/01 102244 TITAN INDUSTRIAL BATTERIES 010.4201. 5255 58.21
102631 09/14/01 102244 TITAN INDUSTRIAL UVEX SAFTEY GLASSES 612.4610.5255 30.77
102631 09/14/01 102244 TITAN INDUSTRIAL UVEX SAFTEY GLASSES 640.4712.5255 30.76
102631 09/14/01 102244 TITAN INDUSTRIAL LENS TISSUE 010.4420.5255 15.73
102631 09/14/01 102244 TITAN INDUSTRIAL CR:LENS TISSUES 010.4420.5255 15.73-
102631 09/14/01 102244 TITAN INDUSTRIAL VENTURE 11 LENS 010.4213.5255 21. 67
102631 09/14/01 102244 TITAN INDUSTRIAL WRIST SUPPORT/LENS & TISSUES 010.4213.5604 85.27
102631 09/14/01 102244 TITAN INDUSTRIAL FIRE EXTINGUISHERS 010.4201.5601 52.50
102631 09/14/01 102244 TITAN INDUSTRIAL FIRE EXTINGUISHERS 010.4201.5601 52.49
102631 09/14/01 102244 TITAN INDUSTRIAL FIRE EXTINGUISHER W/BRACKET 010.4201. 5601 44.00 497.65
102632 09/14/01 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 393.21
102632 09/14/01 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 145.96 539.17
102633 09/14/01 086346 TROESH READY MIX RUBBLE DUMPING 640.4712.5610 86.93
102633 09/14/01 086346 TROESH READY MIX CONCRETE/ASPHALT WASTE 220.4303.5307 209.10
102633 09/14/01 086346 TROESH READY MIX SLURRY 640.4712.5610 365.94
102633 09/14/01 086346 TROESH READY MIX SLURRY 640.4712.5610 174.41 836.38
102634 09/14/01 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605 6.46
102634 09/14/01 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605 11.82
102634 09/14/01 088084 UNITED GREEN MARK, INC. SPRINKLER FITTINGS 010.4430.5605 259.53
102634 09/14/01 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605 40.90 318.71
102635 09/14/01 087672 UNITED RENTALS RENTAL-TRASH PUMP 220.4303.5552 294 . 23 294.23
102636 09/14/01 101945 UNITED RENTALS,INC.HWY SAFETY GLASSES 220.4303.5255 16.75 16.75
102637 09/14/01 081398 USA BLUE BOOK AXIAL BLOWER W/CANISTER 612.4610.6201 645.21 645.21
102638 09/14/01 102007 VERIZON WIRELESS CELL PHONE-JULY/AUG 010.4305.5403 41. 72
102638 09/14/01 102007 VERIZON WIRELESS CELL PHONE-JULY/AUG 612.4610.5403 46.76
102638 09/14/01 102007 VERIZON WIRELESS CELL PHONE-JULY/AUG 640.4710.5403 24.28 112.76
102639 09/14/01 090480 WAYNE'S TIRE REPL.TIRE 010.4201. 5601 127.34 127.34
102640 09/14/01 091026 WEST GROUP PAYMENT CTR. CA CODES ON CD 010.4003.5503 158.36 158.36
102641 09/14/01 100431 WILLARD PAPER CO ENVELOPES/NCR 010.4102.5255 621.38 621. 38
102642 09/14/01 102606 CHRISTINE WILLIAMS REF. CHILD IN MOTION-C. WILLIAMS 010.0000.4602 33.75 33.75
102643 09/14/01 092586 LEE WILSON ELECTRIC COM JULYSIGNALMAINT 010.4304.5303 1,212.75 1,212.75
102644 09/14/01 102490 JANEE WITT CHEER & POM CLASS-WITT 010.4424.5351 130.00 130.00
TOTAL CHECKS 358,134.74
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 10
09/12/01 09:01 VOUCHER/CHECK REGISTER
FOR PERIOD 16
FUND TITLE AMOUNT
010 GENERAL FUND 87,179.93
011 PAYROLL CLEARING FUND 223,466.26
217 LANDSCAPE MAINTENANCE DISTRICT 450.00
220 STREETS FUND 7,487.99
225 TRANSPORTATION FUND 1,032.75
272 CA LAW ENFORCMT TCHNLGY EQUIP. 1,219.80
284 REDEVELOPMENT AGENCY FUND 50.00
350 CAPITAL IMPROVEMENT FUND 9,944.16
612 SEWER FUND 2,500.04
640 WATER FUND 24,803.81
TOTAL 358,134.74
~"'-""--'-- --""---
a.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR c/
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: SEPTEMBER 11, 2001
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of August 31,2001, as required by Government Code Section 53646 (b).
~ ~-
CITY OF ARROYO GRANDE
MONTHL Y INVESTMENT REPORT
As of August 31, 2001
September 11, 2001
This report presents the City's investments as of August 31, 2001. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of August 31, 2001, the investment portfolio was
in compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of August 31, 2001 compared with the prior month
and the prior year.
Date: August 2001 July 2001 August 2000
Amount: $9,650,000 9,650,000 7,715,000
Interest Rate: 5.32% 5.32% 6.19%
B.c.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
THURSDAY, AUGUST 23,2001
COUNCIL CHAMBERS, 214 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Pro Tem Ferrara called the Special City Council meeting to order at 6:37 p.m.
2. ROLL CALL
City Council: Council Members Lubin, and Runels; and Mayor Pro Tem Ferrara were
present. Council Member Dickens and Mayor Lady were absent.
City Staff: City Manager Adams; City Attorney Carmel; Director of Administrative
Services Wetmore; General Plan Update and EIR Consultant Rob Strong, AICP; and
Traffic Consultant Keith Higgins were present.
Mayor Pro Tem Ferrara announced that due to a work related commitment, Council
Member Dickens would arrive at 8:30 p.m.
3. FLAG SALUTE
Mayor Pro Tem Ferrara led the Flag Salute.
4. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Betty Livingston addressed the Council concerning the proposed development on
Camino Mercado and the potential traffic impacts. She urged the Council to consider the
cumulative traffic impacts when approving projects.
Wayne King addressed the Council conceming traffic circulation issues within Tract 256,
Greenwood Manor and suggested this segment be considered as part of the Circulation
Element.
5. CONSIDERATION OF THE 2001 GENERAL PLAN UPDATE POLICY
DOCUMENTS AND ELEMENTS AND FINAL ENVIRONMENTAL IMPACT
REPORT (FEIR)
City Manager Adams gave a brief overview of the format for the meeting, which
would include accepting public comment on new items; receiving a presentation of
the traffic model from the traffic consultant; and a review and discussion of the
Circulation Element policies and objectives.
-------..------..- --.-....--
Special City Council Meeting
August 23, 2001
Page 2
Keith Higgins, Higgins and Associates, gave an overview of the traffic model analysis
and responded to questions from Council regarding his qualifications and
background, as well as that of his staff; traffic counts; defining "level of service";
explaining level of service threshold volumes for various roadway types; methods of
calculating level of service; whether there would be impacts to circulation on local
streets over the next twenty years if expansion to Highway 101 were not made;
explaining that annual increases in traffic are typically based on economic factors;
and explaining that Caltrans has not given any timeline for the expansion of Highway
101 to six lanes.
Rob Strong, General Plan Consultant, responded to questions from Council
regarding the relation between the traffic model and Circulation Element. He
explained that the traffic model attempts to identify deficiencies as a result of land
use proposals; explained the CEQA process and analysis to identify where traffic falls
below a level of service "C"; and explained that the model basically identifies existing
deficiencies in the circulation system and provides a technical basis for the overall
General Plan.
Mayor Pro Tem Ferrara opened the Public Hearing. Members of the Public speaking
to the Council were:
Carie Randolph, Sierra Drive, stated that traffic considerations must be taken into
account before projects are approved. She commented that the City has the
opportunity to limit growth due to traffic impacts.
Jane Line, rural Arroyo Grande, referred to Traffic Analysis Zone 66 and 69 (Exhibit
10) and asked for clarification about the plans for this area.
Consultant Higgins responded that the EI Campo/101 Project Study Report identifies
an alternative for an interchange configuration at that location.
City Manager Adams briefed the Council and public on the status of the EI
Campo/101 Project Study Report, noting that the item was scheduled for
consideration by the Council next week to address adding an additional alternative to
the Report.
Patty Welsh, Arroyo Grande, thanked the City for paving Huasna Road. She referred
to the intersection of W. Branch and E. Branch and stated she would like to see a
traffic signal at this intersection.
Consultant Strong responded that improvements to that intersection are being
considered as part of the Brisco Road/101 Project Study Report.
'--""-'-~~-"."._-
Special City Council Meeting
August 23, 2001
Page 3
Hearing no further public comments, Mayor Pro Tem Ferrara closed the Public
Hearing.
Mayor Pro Tem Ferrara called for Council comments on the traffic model and
Circulation Element objectives and policies.
Council Member Runels commented there has been a lot of talk about closing
freeway ramps and he opposed closing or restricting any access to the freeway. He
stated that more ramps would assist in relieving. traffic; and that the existing
circulation problem was not only a congestion problem.
Council Member Lubin complimented Mr. Higgins on the quality and detail of work on
the traffic model, stating he understood the policies as presented. His comments
included that the City must look at the circulation issues as a whole; the City needs to
maintain a level of service "C"; that the proposed set of policies will help guide the
City in the future; that traffic circulation is important and critical and will become more
critical as development occurs. He supported the proposed policies and reserved his
right to provide additional comments as discussion progressed.
Mayor Pro Tem Ferrara asked for clarification of the process for discussing the
proposed policies and objectives. Due to the fact there were only three Council
Members present, it was unanimously agreed that if there were not unanimous
support on any of the items of discussion, the Council would table the item and defer
decisions until a full Council was present.
Council Member Dickens arrived at 8:18 p.m. and took his place at the dais.
Mayor Pro Tem Ferrara referred to his memorandum dated August 16, 2001
addressed to the City Council, City Manager, Community Development Director,
Public Works Director, and General Plan Consultant which categorized and
summarized his observations and areas of concern within the draft General Plan and
EIR documents. He asked questions of the traffic consultant concerning the intent
and purpose of the traffic model and how it was used to draw conclusions and
assumptions relative to circulation; expressed concerns with regard to the validity of
the data entered into the traffic model in several categories; expressed concerns with
the absence of growth data, which must factor into traffic counts; and asked for
clarification for the scope of potential development estimates relative to the Traffic
Analysis Zones. With regard to traffic counts, Mayor Pro Tem Ferrara stated that the
traffic analysis, model results, and other findings in the study relied on numbers that
were at least two years old.
Upon consensus, Mayor Pro Tem Ferrara called a break at 8:40 p.m. The Council
reconvened at 8:55 p.m.
-----------------
Special City Council Meeting
August 23, 2001
Page 4
Mayor Pro Tem Ferrara referred to Exhibits 15 & 16 of the Traffic Model Analysis and
questioned how delay times were determined, specifically referring to delay times at
Camino Mercado and W. Branch. Discussion ensued regarding how estimations and
calculations are derived to obtain intersection levels of service.
Mayor Pro Tem Ferrara asked questions regarding the Traffic Analysis Zones (TAZ)
as follows: If T AZ 3 included the Sheppel #3 project and if T AZ 4 included the
proposed senior housing project on Camino Mercado. Consultant Strong replied that
those projects were not included. Mayor Pro Tern Ferrara requested the traffic model
be updated and refined to incorporate these projects. He asked if the buildings not
yet constructed within the Five Cities Center were factored in to the analysis.
Consultant Strong replied yes, the policies provide for project-related traffic study.
Mayor Pro Tem Ferrara asked if TAZ 35 includes the acreage south of Halcyon at EI
Camino Real. Consultant Strong replied yes. Mayor Pro Tem Ferrara stated there
was no designation for TAZs 65 and 66. Consultant Strong replied that TAZ 65 is
located on the east side of S. Valley Road and TAZ 66 is the area called Vista Del
Mar (Tract 2207). Mayor Pro Tem asked that this information be reflected in the
model. Mayor Pro Tem Ferrara asked which TAZ encompasses the proposed ALC
annexation. Consultant Strong replied T AZ 70.
Mayor Pro Tem Ferrara referred to Intersection/Street Segment Operations and
pointed out that the intersection at Halcyon/EI Camino and the roadway segment
south of EI Camino Real were the most problematic segments in the City. He asked
if these areas were addressed in this analysis. Consultant Higgins replied no, due to
the interchange alternatives that are addressed in the Brisco Road/Halcyon/Hwy 101
PSR. Discussion ensued on additional costs associated with analyzing the areas.
Consultant Higgins estimated it would cost approximately $500 to add this study area
to the model. Following discussion, there was consensus of the Council to direct
staff/consultant to add the Halcyon/EI Camino intersection to the study model at a
cost not to exceed $500.
There was discussion regarding use of the terms "peak hour" versus "peak period".
Mayor Pro Tem Ferrara suggested the City conduct its own traffic counts to
determine what "peak periods" Arroyo Grande really experiences, not based on
dated reference manual data, in order to establish a realistic LOS policy.
At this time, discussion began on the draft Circulation Element objectives and
policies. Mayor Pro Tem Ferrara referred to CT2 - Attain and maintain Level of
Service (LOS) 'C' or better on all streets and controlled intersections. He expressed
concern with the proposed wording of policy CT2-1, stating he was not comfortable
with mitigating to LOS 'D' with a promise of future improvement. Consultant Strong
explained that the proposed policy allows flexibility in order to mitigate potential
Special City Council Meeting
August 23, 2001
Page 5
impacts. Council Member Dickens commented that if the City allows mitigation to
LOS 'D', there would be deterioration of the City's circulation system. He suggested
holding firm on the LOS 'C' standard and making it difficult to degrade circulation
within the City. He suggested re-wording the policy statement to allow projects with
Statement of Overriding Considerations and mitigation to LOS 'D' to proceed. He
said the goal was to maintain an LOS 'C'. Consultant Strong addressed "potential"
versus "existing" deficiencies within the circulation system. Mayor Pro Tem Ferrara
suggested "raising the bar" on policy CT2-1. Council Member Lubin agreed,
however, he believed that because the policy would be in effect city-wide, some
flexibility was necessary. Mayor Pro Tem Ferrara stated he would agree with
mitigation to LOS 'D' if such mitigation occurs within a specific period of time.
Council Member Lubin moved to direct staff to come back with modified wording for
policy CT2-1. The Council unanimously concurred.
Mayor Pro Tem Ferrara referred to policy CT2-3 and suggested reviewing and
lowering the 20-peak hour trip standard. He commented that he believed Santa
Barbara County has a 5 peak-hour trip trigger. He stated that as the City gets closer
to build-out, the City will need to look harder at cumulative traffic impacts.
Council Member Lubin concurred and stated he would like to see charts listing peak
hour trip standards from other jurisdictions in San Luis Obispo and Santa Barbara
Counties. He suggested directing staff to compile the information and return to
Council for further discussion. The Council unanimously agreed.
6. ADJOURNMENT
At 10:40 p.m. Mayor Pro Tem Ferrara continued the Public Hearing to the Regular
Meeting on Tuesday, August 28, 2001, at 7:00 p.m. in City Council Chambers, 214 E.
Branch Street.
Tony Ferrara, Mayor Pro Tem
Attest:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, AUGUST 28, 2001
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:05 p.m.
2. ROLL CALL
City Council: Council Members Runels, Dickens, Lubin, Ferrara, and Mayor Lady
were present.
City Staff Present: City Manager Adams; City Attorney Carmel; Director of
Administrative Services Wetmore; Police Commander Andrews,
Director of Public Works Spagnolo, Director of Parks, Recreation &
Facilities Hernandez; Acting Community Development Director
Heffernon; and General Plan Consultant Strong.
3. FLAG SALUTE
Members of American Legion Post No. 136 led the Flag Salute.
4. INVOCATION
Wayne King delivered the invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
6.a. Staff recommended the Council move the continued Public Hearing Item
9.a. to the end of the Agenda, following New Business Item 11.b.
Council Member Runels moved, Mayor Pro Tem Ferrara seconded, and the motion
passed unanimously to move Agenda Item 9.a. to the end of the Agenda, following
Agenda Item 11.b.
6.b. Resolutions and Ordinances Read in Title Only
Council Member Dickens moved, Council Member Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS
Jerry Rutiz inquired as to the status of Rancho Grande Park and stated he would like to
see the project move forward. At the request of Mayor Lady, Director of Parks,
- -_.__._,_.~,-_..-
CITY COUNCIL MINUTES
AUGUST 28, 2001
PAGE 2
Recreation, and Facilities Hernandez responded briefly regarding the current status of
the Rancho Grande Park project.
Karen Grochian, Arroyo Grande resident, spoke of the importance of preserving natural
and environmental resources, such as trees, within the City.
Gary Sprague spoke in opposition of homes being built in Tract 1998 and stated he
favored the preservation of open space.
Raymond Diepenbrock, E. Cherry Avenue, stated he was an advocate of open space,
green space, and parks.
Bob Brownson opposed any further development in Tract 1998 and favored the
protection of environmental resources in the area. He favored the preservation of the
creek and opposed any destruction of wetlands and removal of oak trees.
Dean Coker, representing Castlerock Development, spoke on behalf of Tract 1998,
describing the proposed development using an architectural rendering. He reviewed
the project area, proposed open space, the number of proposed lots, and the average
proposed lot size. He stated the developer would continue to work with the City. He
presented a proposed James Way Landscape Enhancement Plan and explained that
the developer was attempting to address the issue of the terraced walls with
landscaping.
Paul Farrell referred to the terraced walls on James Way and stated that it was the
biggest eyesore in Arroyo Grande. He suggested the Council table the issue until
hearings could be conducted and to defer any further discussion of Tract 1998.
Patty Welsh stated she was glad to hear about the landscape plan; however, she
opposed further development of Tract 1998.
Doug Tait responded to Mr. Coker's comments and agreed with comments made by Mr.
Farrell and Mr. Brownson.
8. CONSENT AGENDA
Council Member Dickens moved and Council Member Lubin seconded the motion to
approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of
action:
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period August 1, 2001
through August 15, 2001.
---------
__ __m__, _"'_"__'__'___"__'_",_.."'_~'" .... .. ._,..._.,
CITY COUNCIL MINUTES
AUGUST 28, 2001
PAGE 3
8.b. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility
Fund.
Action: Received and filed July 2001 Cash Report and approved the interfund
advance from the Water Facility Fund to cover cash deficits in other funds as of
July 31,2001.
8.c. Approval of Minutes.
Action: 1) Approved minutes of Regular City Council Meeting of July 24, 2001;
Special and Regular City Council Meetings of August 14, 2001; and Special City
Council Meeting of August 16, 2001 as submitted.
8.d. Authorization to Purchase Two (2) Replacement Police Department Patrol
Vehicles.
Action: Authorized staff to purchase two (2) replacement Police Department
patrol vehicles from Downey Ford for $47,390.
8.e. Consideration of Approval of Five Cities Youth Basketball Agreement.
Action: Approved the Parks and Recreation Commission's recommendation to
extend for an additional two years the operating agreement for management of
the Five Cities Youth Basketball Program between the City, Five Cities Youth
Basketball, and the San Luis Obispo YMCA.
8.1. Consideration of Approval of Public Works Field Division Fees and Service
Charges.
Action: Adopted Resolution No. 3550 approving the 2001-02 Public Works Field
Division Fees and Service Charges.
8.g. Consideration of Adoption of Resolution to Apply For Grant Funds From
Roberti-Z'berg-Harris Urban Open Space and Recreation Program Under
the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal
Protection Bond Act of 2000.
Action: Adopted Resolution No. 3551 authorizing staff to apply for grant funds
from the Roberti-Z'berg-Harris Urban Open Space and Recreation Program
under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal
Protection Bond Act of 2000.
AYES: Dickens, Lubin, Runels, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
10.a. Consideration of Approval of Consultant Contract Amendment for the EI
Camp Road/Route 101 Project Study Report (PSR).
Director Spagnolo presented the staff report. Staff recommended the Council approve
and authorize the Mayor to execute the consultant contract amendment; and allocate an
CITY COUNCIL MINUTES
AUGUST 28, 2001
PAGE 4
additional appropriation of $71,223 from the Transportation Facility Impact Fund for the
EI Campo Road/Route 101 Project Study Report.
Mayor Lady opened the item for public comments. The following members of the public
addressed the Council regarding the matter:
Steve Devencenzi, representing SLOCOG, stated the SLOCOG Board had approved
funding to cover its contribution to complete the current PSR and would move toward
approving an additional contribution to add the additional alternative. He indicated the
alternative had been discussed with Caltrans staff and that the best way to add the
alternative was to integrate it into the existing PSR. Mr. Devencenzi responded to
comments and questions from Council regarding routes of regional significance;
clarification that the EI Campo interchange is considered a local interchange with local
responsibility; the costs of the various project alternatives; funding sources; how the
draft PSR reconciles with the draft General Plan Update with regard to the placement of
an interchange; whether or not Arroyo Linda Crossroads (ALC) would contribute
additional funding toward the PSR; clarification that the Brisco/101 project has the first
priority for funding; and further clarification that the funding for the Brisco/101 project
would not delay funding for other potential projects. Mr. Devencenzi indicated that in
the past, most funding had been dedicated to projects in the North County and that now
it was likely that projects in South County would be considered for funding.
Colleen Martin, 855 Olive, cautioned the Council about spending money on projects that
potentially would not happen.
Neil Havlik opposed development of any roadway through environmental resources.
Jane Line, resident of Falcon Ridge, stated the proposed interchange could cause much
harm and destroy existing development. She expressed support for a frontage road as
long as it does not affect private roads.
Tim Brown, 125 Allen, stated that the proposed alternative should have been included
at the beginning of the process; that Caltrans and SLOCOG should have scoped out
and included it in the original PSR.
Larry Turner, 323 Noguera, stated the City was spending more money for studies and
he questioned who was going to pay for the project itself.
Hearing no further public comments, Mayor Lady closed the public comment period and
brought the issue back to Council for consideration.
Council Member Dickens stated that the project has grown and expressed concems
that this project would relocate the southern entrance to the City; questioned the
impacts to residents on Traffic Way; and that this proposal changes the original intent of
the PSR. He stated this PSR was development driven, primarily put together by ALC.
~------
CITY COUNCIL MINUTES
AUGUST 28, 2001
PAGE 5
He recommended tabling the issue until there is further resolution on the Brisco/101
PSR.
Council Member Runels stated that unless the issue is addressed as a whole,
circulation would not improve. He stated there was a need to push the interchange
south and this should be addressed before more development occurs. He supported
looking at the additional alternative.
Council Member Lubin commented that he found it incomprehensible that EI Campo
was not considered regional. He encouraged SLOCOG and Caltrans to reconsider its
regional significance. He supported a need to move forward to improve the intersection
at EI Campo and the freeway. He stated that even without the ALC project, this would
still be a regional issue. He supported moving forward to include the alternative in the
study; however, he did not support conducting a separate study for the alternative.
Mayor Pro Tem Ferrara stated the three current alternatives were unfeasible because of
funding and that they are not going to be built. He stated that land use issues loom
large and there are unanswered questions with regard to size, scale, and density of use.
He said he did not support including this alternative in the current study; however, he
wants to see it go forward and that it needs to be separated.
Mayor Lady asked what the assurances were that SLOCOG would pay to include the
alternative. Director Spagnolo responded that SLOCOG staff had assured the City it
would support a recommendation for funding.
Mayor Lady commented that the Brisco/101 PSR would continue to move forward. He
said this alternative for the EI Campo PSR would give more information and that there
was a need to look at each and every alternative. He supported staffs
recommendation.
Council Member Lubin moved to a) approve and authorize the Mayor to execute the
consultant contract amendment; b) allocate an additional appropriation of $71,223 from
the Transportation Facility Impact Fund for the EI Campo Road/Route 101 Project Study
Report-Project Development Support; c) include a study of a Valley Road connection;
and d) that this approval is subject to funding by SLOCOG and a request for funding by
ALC. Following further discussion regarding funding, Council Member Runels seconded
the motion, and on the following roll-call vote, to wit:
AYES: Lubin, Runels, Lady
NOES: Dickens, Ferrara
ABSENT: None
There being 3 A YES and 2 NOES, the motion is hereby declared to be passed.
----'--
CITY COUNCIL MINUTES
AUGUST 28, 2001
PAGE 6
Mayor Lady called for a break at 9:10 p.m. and reconvened the meeting at 9:15
p.m.
Mayor Lady suggested that due to the late hour and the fact there were two business
items remaining on the Agenda, that the General Plan Update public hearing item 9.a.
be continued to a future special meeting. Following discussion, there was consensus of
the Council to schedule Special Meetings for the continuation of the General Plan
Update hearings to September 4, 2001, 6:30 p.m., September 6, 2001, 6:30 p.m. and
September 11, 2001, 7:00 p.m.
11. NEW BUSINESS
11.a. Pre-Application Review Case No. 01-004 to Construct a Neighborhood
Shopping Center on the Southeast Corner of East Grand Ayenue and
Courtland Street; Applicant: E.F. Moore & Co.
Acting Community Development Director Heffernon highlighted the staff report. She
explained the applicant proposes to construct a mixed-use development to include retail
shops and a drugstore along the E. Grand Avenue frontage, with 60 residential
apartment units toward the rear of the property in two separate, two-story buildings.
Staff recommended the Council review the project and provide direction and comments
to the applicant.
Ted Moore, representative for the proposed project, gave an overview of the mixed-use
project. Tom Lingo reviewed the plans for a drug store at the front of the property near
E. Grand Avenue and explained the apartments in the back would provide for senior
housing.
Mayor Lady stated he did not support the proposed apartment complexes or any
additional residential component on the site due to potential traffic related impacts in
conjunction with the new Berry Gardens residential development currently under
construction. He expressed support for the shopping center and retail use.
Mr. Lingo addressed the concern with regard to traffic impacts, stating the applicant
could provide information to show that the impact is low and that senior housing would
be less of an impact than any other use. He spoke of the dramatic increase in the
senior population and the need to provide more housing, adding that most seniors are
ambulatory.
Council Member Lubin asked if these would be considered affordable and what the
rents would be. Mr. Lingo responded that the project would be geared to moderate,
low, and very-low income persons.
CITY COUNCIL MINUTES
AUGUST 28, 2001
PAGE 7
Council Member Lubin stated he was uncomfortable with the front of the project as
designed, as he was unsure of the visual impact from Grand Avenue. He stated he had
no problems with residential in the back and retail in the front.
Council Member Runels asked if the drainage basin needed to be enlarged. Mr. Moore
responded yes, or a pump would need to be installed.
Council Member Dickens stated the proposed project was more in line with what he
envisioned for the site. He supported the mixed-use concept; however, he commented
on the need to provide professional office space. Mr. Lingo addressed parking issues
and requirements for professional office use and the lack of available land for parking
on this site.
Council Member Dickens reiterated that he was hearing from the economic
development community that there is a demand for professional office spaces. He
further expressed concerns about residences looking out at commercial loading docks.
Mr. Lingo responded to the latter issue with regard to the ability to screen the views very
well to obscure visibility of the commercial area from the residences.
Mayor Pro Tem Ferrara referred to the E. Grand Av~nue survey and workshops and the
design concepts presented by Cal Poly which indicate a desire for mixed-use projects.
He commented that this proposed plan incorporates all aspects of that concept. He
stated he had no issue with traffic based on trip generation data related to senior
housing projects; stated he was not completely opposed to professional office use and
that there was a need to look at the trend for high-tech uses. He stated the City had a
better chance of meeting its affordable housing inventory requirements by including the
residential component within this project. He supported the concept of the store at the
front of the property.
Mayor Lady requested that the applicant consider reducing the residential density.
Mayor Lady then ensured that the applicant had received sufficient feedback and
direction with regard to the proposed project.
11.b. Consideration of Approval of the Update to the City's Pavement
Management Program.
Director of Public Works Spagnolo highlighted the staff report. Staff recommended the
Council approve the June 2001 Update to the City's Pavement Management Program.
Council Member Lubin asked for clarification that the goal of the pavement
management program is to fix the streets in the best condition first. Director Spagnolo
responded that was correct and the City would continue to maintain the best streets
first.
._.,._~
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CITY COUNCIL MINUTES
AUGUST 28, 2001
PAGE 8
Mayor Lady opened the discussion for public comments, and upon hearing none,
brought the issue back to the Council for consideration.
Following Council and staff discussion, Mayor Pro Tem Ferrara moved to approve the
June 2001 Update to the City's Pavement Management Program. Council Member
Runels seconded the motion, and on the following roll-call vote, to wit:
AYES: Ferrara, Runels, Dickens, Lubin, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
12. CITY COUNCIL REPORTS
a. MAYOR MICHAEL LADY
(1) South San Luis Obispo County Sanitation District (SSLOCSD). Met
8/15. Reported on the status of the chlorine contact chamber project.
(2) Other. None.
b. MAYOR PRO TEM TONY M. FERRARA
(1) Integrated Waste Management Authority Board (IWMA). Next meeting
is 9/12. Mayor Pro Tem Ferrara stated the Executive Committee met and
he has been appointed as Vice-Chair; the Executive Committee approved
the Agenda for the upcoming meeting; he commended Acting Community
Development Director Heffernon for her work on the Construction and
Demolition Debris Recycling Ordinance; he reported that the recycling rate
was an admirable 66% as a partial result of the Ordinance.
(2) Air Pollution Control District (APCD). No report, meets 9/26.
(3) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORT A). No report, meets 9/5.
(4) Other. None.
c. COUNCIL MEMBER THOMAS A. RUNELS
(1) Zone 3 Advisory Board. The Technical Committee met; the contractor for
the Lopez Dam remediation project is preparing and cleaning the site; a
ribbon cutting ceremony is scheduled for October 5th to commence the
project.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other. Attended South San Luis Obispo County Sanitation District Meeting
as Alternate; the Annual Budget was approved.
d. COUNCIL MEMBER JIM DICKENS
(1) Community Recreation Center Subcommittee. Received pu blic
presentation by Cal Poly students. Chose one concept to move forward
CITY COUNCIL MINUTES
AUGUST 28, 2001
PAGE 9
with. Suggested staff present a formal report and model to the Council at a
future meeting.
(2) Economic Opportunity Commission (EOC). No report.
(3) South County Youth Coalition. No report.
(4) Other. Reported that Arroyo Grande High School was working together with
the IWMA with regard to recycling efforts and obtaining greenwaste cans.
e. COUNCIL MEMBER SANDY LUBIN
(1) South County Area Transit (SCAT). Continuing to review contract issue
regarding the contractor's performance. A special meeting has been
scheduled for 9/4 at 1 :30 p.m. to discuss the matter.
(2) Economic Vitality Corporation. Council Member Lubin reported he has
been appointed as Vice-Chair; discussion held regarding restructuring of
EVC to make its role more of a support function rather than as a lead
agency. Discussed structure of recruitment to replace the CEO.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
None.
15. COUNCIL COMMUNICATIONS
Mayor Pro Tem Ferrara distributed a handout to Council and staff regarding the status
of proposed legislation which would require real estate developers to identify a reliable
source of water before breaking ground on new projects.
Council Member Dickens expressed concern with regard to the presentation of the
invocation prior to the meeting by a non-faith based individual.
Council Member Dickens reported he had received a tour of the Clark Center of
Performing Arts.
16. STAFF COMMUNICATIONS
City Manager Adams reminded the Council of two upcoming meetings. The City of San
Luis Obispo is hosting all of the San Luis Obispo County cities at a joint meeting on
October 10, 2001; and the Arroyo Grande City Council will host a joint meeting with the
Lucia Mar Unified School District Board on November 15, 2001.
17. ADJOURNMENT
Mayor Lady adjourned the meeting at 11 :10 p.m. to a Special Meeting on Tuesday,
September 4, 2001, at 6:30 p.m. in the Council Chambers, 215 E. Branch Street.
_._-~_.... -~---~--
CITY COUNCIL MINUTES
AUGUST 28, 2001
PAGE 10
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
--
--~..- .",.,_......,
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, SEPTEMBER 4,2001
COUNCIL CHAMBERS, 214 E. BRANCH STREET
ARROYO GRANpE, CALIFORNIA
1. CALL TO ORDER
Mayor lady called the Special City Council meeting to order at 6:35 p.m.
2. ROLL CALL
City Council: Council Members Runels, Lubin, Dickens; Mayor Pro Tem Ferrara; and
Mayor Lady were present.
City Staff: City Manager Adams; City Attorney Carmel; Director of Administrative
Services Wetmore; Director of Public Works Spagnolo; Acting Community
Development Director Heffernon; and General Plan Update and EIR Consultant Rob
Strong were present.
3. FLAG SALUTE
Mayor Lady led the Flag Salute.
Mayor Lady requested the Council switch the order of Agenda Items #4 and #5 in
order to take action on one item of business prior to the start of the General Plan
Update item. Council unanimously concurred.
5. AUTHORIZATION TO CONTRACT FOR TELEVISING GENERAL PLAN
UPDATE PUBLIC HEARINGS
City Manager Adams presented the staff report and responded to questions from
Council regarding the status of the pilot program.
Council Member Dickens moved to authorize the City Manager to contract for
services associated with cable casting of General Plan Update Public Hearings and
allocate $800 for related expenses. Council Member Lubin seconded the motion,
and on the following roll-call vote, to wit:
AYES: Dickens, Lubin, Runels, Ferrara, Lady .
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
I
Special City Council Meeting
September 4, 2001
Page 2
City Manager Adams gave a brief overview of the format for the meeting, which
would include proceeding with discussion and wrapping up with the draft Circulation
Element; beginning review of the policies in the remaining Elements; requesting that
the focus be on direction for changes; and accepting public comments. City Manager
Adams also reported on follow-up items from the last meeting, which included
confirmation that the Halcyon/EI Camino intersection would be studied within a
week's time and that funds were included in the current budget to accommodate the
study; that draft wording had been prepared for Policy CT2-1 and would be
presented by the General Plan Consultant; and a request that the Council reach
agreement on a general policy within the Circulation Element of the General Plan
with regard to level of service prior to formalizing the Level of Service Policy
document. City Manager Adams also reported that there had been some concerns
expressed in the community with regard to potential changes to Highway 227. Mayor
Lady asked Consultant Strong to address those concerns.
Consultant Strong referred to a flyer that had been circulated in the community
referencing the possible designation ofE. Cherry Avenue as a Highway 227 by-pass.
He indicated that E. Cherry Avenue is currently a collector street and is identified as a
collector street in the current General Plan Update. He said no change to Cherry
Avenue is included or intended in the proposed General Plan Update and that any
future change would be treated as a separate project and would be subject to
separate and full environmental review, as well as consideration by the Traffic and
Planning Commissions and ultimately, the City Council.
Director of Public Works Spagnolo clarified that the existing maps/designations have
not been changed. City Attorney Carmel added that any material modification would
be subject to full environmental review.
4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS:
Jim Talbot, resident of Falcon Ridge Estates, read and submitted a letter for the
record regarding the impact on the community of the alternatives in the EI Campo
Road/101 Interchange Project Study Report. He expressed interest in preserving the
private nature of the roads in Falcon Ridge Estates and opposed spending additional
funds to study the alternative for a four-lane arterial route presented at the last
meeting. He stated that Falcon Ridge could support any type of frontage road that
allowed improved circulation without going through their development.
Jeanette Tripodi, 521 E. Cherry, opposed any realignment of Highway 227.
Tony Janowicz, 447 Lierly, referred to 7E on the draft General Plan map and stated
he was left with a vague idea of what was discussed for this land use area.
Special City Council Meeting
September 4, 2001
Page 3
Wayne King, representing the owners of the Vanderveen property, requested that the
Council consider including the property in the draft General Plan Update with a
designation of single-family residential medium density.
Otis Page, 606 Myrtle, read from portions of the Brown Act, referring to the
proceedings during the August 16, 2001 Special City Council Meeting regarding the
General Plan Update.
Twila Martin, Miller Circle, stated her comments relate to the draft Noise Element of
the General Plan. She read and submitted a letter for the record regarding her
concerns with live music at Branch Street Deli. She requested that the City place
restrictions on Branch Street Deli and not issue additional permits to other
businesses and/or organizations wanting to play live music in the Village.
Bruce Vanderveen, 1273 Branch Mill Road, spoke about land conservation and
easements and agreed they were valuable for certain properties. He stated his
property was not suitable for farming and asked the Council to consider a change in
zoning from agricultural to single family residential.
Dean Coker, representing Castlerock Development, displayed a diagram depicting
the open space in the Rancho Grande development. He read and submitted a letter
for the record regarding open space that has been dedicated within Rancho Grande
and noted that the plan currently under consideration for the development of Tract
1998 incorporates a 64% dedication of open space.
Carl Bockhahn, 139 E. Cherry Avenue, expressed concerns about drainage and
traffic with regard to potential development and a Highway 227 connection through E.
Cherry Avenue.
Nanci Parker, 1127 Vard Loomis Lane, expressed concern with a potential Highway
227 by-pass and acknowledged the previous comments made with regard to the
issue; however, she referred to page CE-10 in the draft Circulation Element that
indicates E. Cherry and Branch Mill connection alternatives to Highway 227. She
stated that as long as this is listed as a study area in the General Plan, the issue is
still alive. She suggested that E. Cherry not be the sole alternative for potential
connection.
Consultant Strong responded that Ms. Parker was referring to implementation
measures, which were not intended to be part of the General Plan. He explained that
the policies and objectives make up the General Plan.
-~_._.._,-
Special City Council Meeting
September 4, 2001
Page 4
City Manager Adams clarified that there was no intent to study E. Cherry as an
arterial; it would remain as two lanes. He said no specific route was being proposed
at this time.
Linda Osty, 309 E. Cherry, spoke in opposition of designating E. Cherry as an arterial
route.
Bob Throndson, Falcon Ridge resident, read and submitted a letter for the record
opposing the study of the additional alternative as part of the EI Campo PSR.
Laurie Williams, 411 E. Cherry, spoke in favor of preserving the parcel on E. Cherry
as agriculture.
Bob Brownson, 653 Asilo, spoke in opposition to further development of Tract 1998,
stating that natural resources need to be protected.
Patty Welsh, 1151 Pradera, urged the City to look closer at impacts when considering
future development in Rancho Grande.
Polly Tullis, 236 Garden, spoke in on behalf of Grace Stilwell and her opposition to a
Highway 227 connection through her property. She stated that Ms. Stilwell still had
concerns with regard to the drainage issue and the eminent domain of her property.
City Attorney Carmel clarified that there was no plans for a roadway through Ms.
Stilwell's property; clarified that the eminent domain action was dismissed and there
was no pending condemnation related to her property; and explained that Ms. Stilwell
graciously entered into a temporary drainage easement agreement on the property
for which the City was paying a negotiated fair market value.
Michael Thomas, 267 E. Cherry, spoke in favor of preserving the parcel on E. Cherry
as agriculture. He also spoke of the speeding problems on E. Cherry.
Lisa Thomas, 267 E. Cherry, stated she would also like to see the speed limit
reduced on E. Cherry Avenue.
Kristen Barneich, 212 Canyon Way, spoke in support of preserving prime farmland.
She spoke in opposition of the conversion of E. Cherry from Agriculture to Single
Family Residential.
Dan Dirkus, 267 E. Cherry, spoke about the traffic problems on E. Cherry and the
related dangers to kids. He requested the Chief of Police place the speed trailer on
E. Cherry and do a traffic study.
Special City Council Meeting
September 4, 2001
Page 5
Tim Brown, 125 Allen, stated it was a contradiction to have a policy in the General
Plan about no net-loss of prime agriculture land and then consider converting the
prime agricultural land on E. Cherry.
Carolyn Freedman, 545 E. Cherry, referred to the land .between E. Cherry and Myrtle
and asked how many peak hour trips would be added to E. Cherry were it to be
developed.
Mayor Lady deferred the question to Consultant Strong for response.
Charmaine Hauber, 603 E. Cherry, spoke about the traffic problems on E. Cherry and
spoke in support of preserving agricultural land.
Polly Tullis, 236 Garden, spoke in opposition to the idea of a roadway going through
the creek. She expressed concern regarding the noise factor for those on Myrtle and
Garden Streets.
Larry Turner, 323 Noguera, asked for clarification about the study area that was
being referred to and expressed concerns regarding drainage issues as related to
potential zone changes and future development.
5. CONSIDERATION OF THE 2001 GENERAL PLAN UPDATE POLICY
DOCUMENTS AND ELEMENTS AND FINAL ENVIRONMENTAL IMPACT
REPORT (FEIR)
Consultant Strong reviewed the proposed modification to Policy CT2-1 in the draft
Circulation Element, explaining that the modified language would provide the Council
with more flexibility in interpreting the provisions of the level of service policy.
Director Spagnolo reviewed the options for modifying Policy CT2-3, which addresses
the requirement for a traffic study for projects involving 20 or more estimated peak
hour trips.
Council and staff discussion ensued regarding policies CT2-1 and CT2-3.
Council Members Lubin, Runels, Dickens, Mayor Pro Tem Ferrara, and Mayor Lady
supported the proposed modification to Policy CT2-1 and supported Policy CT2-3 as
written.
Mayor Pro Tem Ferrara suggested that the Council review the Level of Service Policy
more often, particularly the trip generation factor. Mayor Pro Tem Ferrara further
suggested that there be language added that subjects Policy CT2-3 to the current
Level of Service Policy and that the word "guidelines" be changed to "policy".
. --~--_.._--_.-
Special City Council Meeting
September 4, 2001
Page 6
There was consensus of the Council regarding the revised language of Policies CT2-
1 and CT2-3 as follows:
CT2-1 - Where deficiencies exist, mitigate to an LOS 'D' at a minimum and plan
improvements to achieve LOS 'c' (LOS 'E'or 'F' unacceptable = significant adverse
impact unless statement of overriding considerations or CEQA findings approved).
The design and funding for such planned improvements shall be sufficiently definite
to enable construction within a reasonable period of time.
CT2-3 - Require that General Plan Amendments, Rezoning Applications or
development projects involving 20 or more estimated peak hour trip additions provide
traffic studies according to City policy, subject to LOS Policy refinements.
Council Member Dickens referred to inconsistencies between the draft Circulation
Element maps and the Traffic Analysis performed by Higgins and Associates with
regard to the identification of E. Cherry Street as a collector and a minor arterial. He
asked why the two documents were inconsistent. Consultant Strong responded by
explaining how the Traffic Model Analysis is used, and that the minor artariallabel for
E. Cherry is incorrect.
Council Member Dickens questioned the wording in the draft Circulation Element
about E. Cherry Avenue as a study area for connection alternatives. In response to
questions and comments, Consultant Strong clarified that the Public Works
Standards for street section and design on pages CE-5 and CE-6 would not be part
of the General Plan Update and also suggested deleting the Implementation
Measures listed on pages CE-10 and CE-11 as they would not be part of the Policy
document.
There was consensus of the Council regarding the revisions noted.
Consultant Strong reviewed Policy Ag1-4.2 and responded to comments and
questions from Council. Council discussion ensued with regard to possible mitigation
for loss of areas having prime farmland soils. Council comments included the fact
that there was not enough agricultural land in Arroyo Grande to replace agricultural
land on a 2:1 ratio; clarifying the intent of the policy to discourage loss of prime
farmland soils; the need to implement mitigation measures that are unique; how the
General Plan policies are used if an objective could not be met; suggestions to either
delete Policy Ag1-4.2 or modify the language; the impact of government restrictions
on farmland; the use of conservation easements to preserve farmland; the creation of
an in-lieu fee as a mitigation measure; and consideration of a policy requiring
protection of prime farmland soils in another suitable location at a ratio of 1 : 1.
_.""~'-
Special City Council Meeting
September 4, 2001
Page 7
Discussion ensued concerning the establishment of a variety of mitigation measures
prior to considering a statement of overriding . considerations with regard to the
conversion of agricultural land. There was consensus of the Council to direct
Consultant Strong to modify the language in Policy Ag1-4.2 to modify the
replacement land ratio to 1: 1, include a variety of other broad potential mitigation
measures and bring it back to a future meeting for further consideration.
Council Member Dickens referred to Policy Ag1-1.1 regarding the two classifications
of prime farmland soils and suggested that the Council choose one definition or the
other. He distributed a handout to Council and staff on prime farmland as defined by
the United States Department of Agriculture.
Significant discussion ensued with regard to the definition of prime farmland soils.
There was consensus of the Council to direct Consultant Strong to research the
matter and provide a recommendation to the Council on the definition of prime
farmland soils at a later date.
Council Member Dickens referred to Policy Ag1-4.1 and recommended the word
"active" be deleted in the following clause: ".. .(including residential yards/gardens
and acti':e recreational areas)". The Council concurred with Council Member
Dickens'recommendation.
Discussion on the draft Agriculture and Conservation/Open Space Element
concluded. .
6. ADJOURNMENT
At 11 :25 p.m. Mayor Lady continued the Public Hearing to a Special Meeting on
Thursday, September 6,2001, at 6:30 p.m. in City Council Chambers, 214 E. Branch
Street.
Michael A. Lady, Mayor
Attest:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
B.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICE~
SUBJECT: REJECTION OF CLAIMS AGAINST CITY
DATE: SEPTEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council reject the attached Claims for Damages against the
City filed by Fred Travis, 257 Stagecoach Road, Arroyo Grande; Druscilla Pulskamp,
c/o Phillip R. Newell, 1229 Higuera Street, San Luis Obispo; and CNA Commercial
Insurance, P.O. Box 105233, Atlanta, GA.
FUNDING:
None.
DISCUSSION:
The City's insurance administrators have reviewed the above-referenced claims and
recommend they be rejected.
Attachments:
1. F. Travis Claim
2. D. Pulskamp Claim
3. CNA Commercial Insurance Claim
4. Rejection Letters
---------
-
~~. REC::IVEJ
:~;IT\{ c( ;~.;{j~O\(G ;_H '\ ,'~:'::' Next Report Due: September 14,2001
01 '\ UG 2 0 F~tlffls REPORT #2
August 16, 2001
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93420
Attention: Steven Adams, City Administrator
RE: My Principal City of Arroyo Grande
DOl March 5, 2001
Claimant Fred Travis
My File No. A10379-S
Dear Mr. Adams:
PREVIEW:
The claimant alleges his home was damaged from the cities failure to maintain storm
drains and inspect properly developments in the area.
REPLY REQUEST:
Please provide me a copy ofthe report of the video inspection of this stonn drain line that
runs through the claimant's property.
GOVERNMENT CODE REQUIREMENTS
A. Action By Public Entity:
I recommend that the City forward a standard rejection letter to the following claimant:
Fred Travis
257 Stagecoach Rd
Arroyo Grande CA 93420
Please forward a copy of this rejection letter to this office for our file.
B. Statute Of Limitations:
The statute oflimitations will expire six months from the rejection
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052 · San Luis Obispo, CA 93406-1052
Phone: (805) 544-7963 . Fax: (805) 544-1068
---.. .-_..-...,.~- -----_...._,-,._--
r .
City of Arroyo Grande
Steven Adams
August 16. 2001
Page Two (A10379-S)
CLAIMANT VERSION
A meeting with the claimant was conducted on July 2. 2001. The property was inspected
and photographed. The claimant pointed to areas where there is obvious moisture around
and under the dwelling. He directed me to areas where the ground water was 18" trom
the surface. He claims certain kitchen cabinets that are adjacent to the garage have
evidence of moisture. He claims that he would place "Damp Rid" in each of the cabinets.
The next day he would empty a quart of water trom these containers. The wall inside the
garage. opposite the cabinets. shows signs of mildew and moisture. The garage floor is
concrete slab. There may be another source of water inside the wall itself
The claimant is aware that his home is on what use to be a creek area. He purchased the
home about 1 and Y:I years ago. We reviewed the inspection report that was done on the
home before the close of escrow. There is no indication of moisture or water damage
indicated in the report. The claimant has past experience in hydrology and understands
that water tables rise and fall. He alleges that the City has been unresponsive to this
problem. He is planning to install sump pumps in certain areas of the home to control the
retention of water. The house shows minor cracking in the interior. This appears to be a
result of normal settling of a home of this age. The home was built in 1978.
CITY REPORT
The city investigated the allegations posed by the claimant. The City records indicate
that the storm drains in the area are regularly maintained. The City admits that there is a
surface water problem. This is evidenced by the failing streets caused by moisture. The
streets are constantly patched. In the gutter. there is a constant stream of water that runs
toward the storm drain in question. Most of this runoff can be attributed to landscape
irrigation. The other is trom the natural underground water.
There have been other homes built in the area after the claimant's home was built.
Additional storm drain facilities were installed to accommodate this additional capacity.
The city videotaped the storm drain that runs through the claimant's property. The pip is
in good condition. There is evidence of water entering through two cracks in the pipe
trom the claimant's property.
_. --~..._-".,..__.__..,-- -'
City of Arroyo Grande .
Steven Adams
August 16, 2001
Page Three (A10379-S)
LIABILITY
The City of Arroyo Grande is not responsible for this claim. There is no indication of
negligence on behalf of the City. The storm drains are regular maintained. The property
owner has not provided evidence that the City is negligent. This is a natural condition of
the area. This condition existed before the claimant purchased the property. The City has
no record of prior notice of this condition to the claimant'sproperty. On this particular
date of loss, March 5, 2001, the County of San Luis Obispo experienced an abnormal
amount of rainfall in a short period of time.
CLAIM STATUS:
Claim Status Reserves
. LPD- Travis, Fred Open $1500.00 Loss
$1500.00 Expense
COMMENT:
I am placing my file on diary for September 14,2001 awaiting receipt of requested
videotape inspection report and rejection letter.
Very truly yours,
Carl Warren & Company
.-.'..-------.---...'.. -'.- "--
0-: C~~~ Ity of Arroyo Grande
~o...Ai. CLAIM FOR DAMAGES
't- TO PERSON OR PROPERTY
Pu1?'" W. f0~ ~ r:ECEiVED
llc- /\'.11 ~ \yee:: ,...:,'.!,..::- t,r:,')o' Vo. ,-,-:"",.'-
\T \,... , I ~: 1 i \,.. i ....; '. [\ i I _:.,";. f, _:
File with: RESERVE FOR FILING STAMP
CITY CLERK'S OFFICE to 01 Claim No. '3Zca I }_':: 15 PH ~: 21
214 East Branch Street
Arroyo Grande, CA 93420
INSTRUCTIONS
1. Claims for death, injury to person or personal property must be filed
not later than six months after the occurrence. (Gov. Code Sec. 911.2)
2. Claims for damages to real property must be filed not later than 1 year
after the occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim form before filing.
4. See page 2 for diagram upon which to, locate place of accident.
5. This claim form must be signed on Page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details.
SIGN EACH SHEET.
TO: (Name of City) Date of Birth
o of Claimant /0 -30 - s/
Name of Cl Occupation of Claimant
~ GO 77- t/ i.!> '/?"/J /?7 Sff
Home Address of Claimant City/State Home Telephone Number
~~ ~~1-?~9S-
City/State Business Telep~o~ Number
J ylU ~..4
Claimant's Social
Security Number
SS8<-76-.s-'/S?
When did DAMAGE any City employees
Date'3-S-~l)O I in INJURY or DAMAGE
If claim is for
Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on
reverse side of this sheet. Where appropriate, give street names and
address and measurements from landmarks:
I}r ~S-7 51d6E()tJ<9cA ~f). t/NOJ~t AoPvsa,
Describe in detail how the DAMAGE or INJURY occurred.
(/jC/ mH,v/}~EjJ ct (/1'/ /J1~,A.I~/',cJ~J) WI9T~/t. ..{l.;eorY\ ,S73tf.111 VA!/7/A/5 IV~(A./
, . '
1JEVE~.:!~CJV7S ,'''''' ",."lE1' fAST c.o,.J:67;(vC:ri~N ~A.~oIf.S~T~EICe t!)U::~$C&.u ere
Afl'/lOI/EJ) JJy IJ,;; (!, ry , I ;:J. G . ,
Why do you claim the City is responsible?
-rhEY OV4te. sel!i? /!,vO ml1,vA-6€ 7?J~ s~.(.m e-..NJ-r~L .sy~rf~,
/11EI' OVE,(Si9W /he ~,!;d,',v,ll Co/V57Rvt:7I~,v tP#. 7/"S /9~c.4,
, . \\ ' / I . . '
71" $ tJCc..v/ljfIV t... ~ W, (( J,,t)f1I'€/v Ei/.i3;t.1 \ /ill. t/lV),'(. Sdl"Ylc7J'I,v6 I$;. POPE
Describe in detail each INJURY or DAMAGE
j/fI/!:::.A.JDW N' C/tVT,L T €)(C~VI9"-€ my YIJ'(P y.. AOI11E ,~t<..
((.~ I,.} ;l.~ , SH~ET;t..o(k. CA~ck.S SEmlE,'Nb to. f. ~v/VP/97i~Jv/ /1)- (,P.Et..-V
I
o -fl tv 00 f) /9&0 v C 77Jc ~v /9 rc./t.. .
SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE - ,
--'-"'~ ~._.._--~-,--
"-.-.--- ~_."
-- '~"'---'''"~
The amount claimed, as of the date of presentation of this claim,
is computed as fOllows: .
Damage incurred to date (exact) : Estimated prospective damages
) as far as known:
Damage to property......~~,v~~Wft/ Future expenses for medical
Expenses for medical VA/~,~.~D and hospital care.....$
and hospital care....... Future loss of
Loss of earnings........$ earnings..............$
Special damages for Other prospective special
....................... .$ damages. . . . . . . . . . . . . . . $
General damages.........$ Prospective general
Total damages incurred damages...............$
to date............... $ Total estimate prospective
damages.............$
Total amount claimed as of date of . . Aovs€ ::J~
presentation of this claim..:......... .$j~~(}..p. !lI1J$u1./6
AfJ$)II'o.u D ~v~ Jt}e//r?{JS.
Was damage and/or injury investigated-by police? .
If so, what City:
Were paramedics or ambulance called?
If so, name city or ambulance
If injured, state date, time, name and address of doctor of your first
visit
WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons
known to have information: (j;11.,4, )
NameN..!,v,4!v' .:r: B~I,/t.~J,/.s Address l/€NrV(A 1~5"'~1I~ Phon{105")7'n-60YI
Name / Address Phone
Name Address Phone
DOCTORS and HOSPITALS:
Hospital Address Phone
Doctor Address Phone
Doctor Address Phone
READ CAREFULLY
For all accident claims place on following diagram names of streets,
including North, East, South, and West; indicate place of accident by "X"
and by showing house numbers or distances to street corners. If city
Vehicle was involved, designate by letter "A" location of City Vehicle when
you first saw it, and by "B" location of yourself or your vehicle when you
first saw city vehicle; location of City Vehicle at time of accident by "1.-
1" and location of yourself or your vehicle at the time of the accident by
"B-1" and the point of impact by "X."
NOTE: If diagrams below do not fit the situation, attach hereto a proper
diagram signed by claimant.
I L
SIDEWALK
cuns
rM\KWAY
SIDeW^LK
I I
Signature of Claimant or person Typed Name: Date:
filing on behalf giving
. relationship to Claimant: . 6-/~-.OJ
Fj(Ef) nf}t.lIS
BE FILED WITH CITY CLERK (Gov. Code Sec. 915a).
false claim is a felony (Pen. Code Sec. 12) .
_...._._-~-_.~
~~A R~C:t\;EJ
.:,fT"1 ':~ /,:'\~O'(O r~'-:l,.'~'~
01 "W~?O PH 3:l1'" Next Report Due: September 17, 2001
,\....... - .....
STATUS REPORT #2
August 16, 2001
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93420
ATTN: Steven Adams, City Manager
RE: Our Principal: City of Arroyo Grande
Date of Loss: November 3, 2000
Claimant: Druscilla Pulskamp
Our File No.: AI0361-T
Dear Mr. Adams:
PREVIEW:
The claimant alleges to have slipped and fallen on a pedestrian walkway built due to
construction in the area.
REPLY REQUEST:
I believe that this is a claim that should be rejected. If you concur, please send a Standard
Rejection Letter to:
Druscilla Pulskamp
% Phillip R. Newell
1229 Higuera Street
San Luis Obispo, CA 93401
Please send a copy of said rejection to the undersigned for the completion of my file.
STATUS:
This claim was originally sent back as a late claim. It was later conftrmed that the claim
was timely mailed which qualifted the claim as being timely. I contacted the claimant
attorney's office. I was advised that they intend to me a lawsuit against the contractor
prior to the expiration of the statute in November. I fully expect that they will also name
the property owner who hired the contractor. Should the City of Arroyo Grande also be
named in this lawsuit, I will tender this to the property owner as per the indemnity
provisions ofthe Agreement Affecting Real Property.
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052 · San Luis Obispo. CA 93406-1052
Phone: (805) 544-7963 · Fax: (805) 544-1068
"-._'._-------- --_._~._,._- ,-_..__._~
. .
City of Arroyo Grande
Steven Adams
August 16,2001
Page Two (A10361-T)
PHOTOS:
Thank you for providing me with the photos taken by the police department following the
claimant's fall.
CITY INFORMATION:
Thank you for providing me with a copy of Randy Robinson's report relative to this
matter along with the Certificate of Acceptance, Agreement Affecting Real Property and
the Certificate of Compliance. These confirm that the City of Arroyo Grande does have
an easement for a pedestrian mall. The owner of the property is required to maintain the
easement per Condition No. 34 of Resolution No.99-171 O.
CLAIM STATUS:
Claim Status Reserves
LBI-Druscilla Pulskamp Open Loss $5,000.00
Expense $5,000.00
COMMENT:
I shall now place my ftle on diary to September 17,2001 awaiting receipt of the Standard
Rejection Letter.
Very truly yours,
CARL WARREN & Co.
~ ~
Pat Tumbarello, AlC, CPCU
~~ -_._"-----~. .....- --~._._._._._-- -'
P"C'"
Phillip R. Newell, Bar No. 89971 ("',-r-v r.,- ,t. t!VEn
1 .~ j it' .- ~'I. -,- . ..../
',/ hHtiOYO r:'"...o_
Attorney at Law '-':'-1. .;". '
01 {.I!, v 7
2 1229 Hw;uera Street I,CII - P~1 I
Post Of Ice Box 12010 j' :14
.., San Luis Obispo, CA 93406
.J
(805) 541-3911 .
4
5 Attornc; for Claimant,
DRUS ILLA PULSKAMP
6
7
8 DRUSCILLA PULSKAMP )
Claimant, )
9 ) CLAIM FOR PERSONAL INJURY
~ AGA1NST GOVERNMENT ENTITY
10 (Government Code *910)
)
11 vs. ~
12 )
CITY OF ARROYO GRANDE, j
13
Defendant.
14 )
15
TO THE CITY OF ARROYO GRANDE:
16
DRUSCILLA PULSKAMP hereby makes claim against City of Arroyo Grande and makes the
17
following statements in support of the claim:
18
1. Claimant's post office address is 1427 Seabright Avenue, Grover Beach, California
19
93433.
20
2. Notices concerning the claim should be sent to Phillip R. Newell, Attorney at Law, 1229
21
Higuera Street, San Luis Obispo, California 93401.
22 The~date ancfpliice onne-occurTe-ncegiVlng-J:Tse~ to thlsClaim-are': on m:'ab~~t- N~~mber-
- '"
.J.
23
3,2000, at approximately 4:15 p.m., claimant was walking in the vicinity of the
24
pedestrian walkway located between 121 E. Branch Street and 123 E. Branch Street,
25
Arroyo Grande, California.
26
4. The circumstances giving rise to this claim are as follows: At the above time and place,
27
claimant was walking on the pedestrian walkway, which was in a dangerous condition
28
due to repair and construction work, and because of the dangerous condition, plaintiff
T:\PCLlENnpulskamp-D\lorlclaim AG. wpd 1
Claim Against Government Entity
------._-_.~ .-...-".-'"'-..-"..-----
1 slipped and fell on the stairway, causing her serious injuries.
2 5. Claimant's injuries are to the left ankle and right knee.
3 6. The names of the public employees causing the claimant's injuries are unknown.
.
4 7. My claim as of the date of this claim is in an amount that would place it within the
5 jurisdiction of the Superior Courts, unlimited jurisdiction. The claim is based on injury
6 and loss in an amount to be proved later.
7
8
9 Dated: May 3, 2001
10
11
12
13
14
15
16
17
18
19
20
21
22
. u __ ._ ._- - -- --- - ."
23
24
25
26
27
28
T:iPCLIENT\Pubkam p-DltortclaimAG. wpd 2
Claim Against Govcrnmc:nt Entity
.,--.-...----.- -.-.------ -..-.----.-- .-,---......--........----..-
PROOF OF SERVICE
STATE OF CALIFORNIA )
) SS.
COUNTY OF SAN LUIS OBISPO )
I am employed in the county aforesaid; I am over the age of eighteen years and not a party
to the within entitled action; my business address is 1, San Luis Obispo, California 93401.
On .May 3, 2001, I served the foregoing document(s) described as CLAIM FOR
PERSONAL INJURY AGAINST GOVERNMENT ENTITY, by placing the true copies
thereof enclosed in sealed envelopes addressed as follows:
Kelly Wetmore, Director of Administrative
Services
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
(X) VIA CERTIFIED MAIL
RETURN-RECEIPT REQUESTED
( ) BY PERSONAL SERVICE: I delivered such envelope(s) by hand to the office(s) of the
addressee( s).
( ) BY FEDERAL EXPRESS: I caused said envelope(s) to be sent by Federal Express to
the addressee(s).
( ) BY FACSIMILE: In addition to the above service to the above service by mail, hand
delivery or Federal Express, I caused said document(s) to be transmitted by telecopier at
approximately ( ) a.m./p.m. to the addressee(s).
Executed on May 3, 2001, at San Luis Obispo, California.
I. declare under penalty of perj ury under the laws of the State of California that the
foregoing is true and correct. fld~ J~_
,il Dalia Rodriguez
-----,--.,.--,..------------
" .
E~ n:::C>Ei'/EQ
-: ; T ~{ ~.~:- ;\ F~ ~-:~ fJ . ((] :~: ". -\:: .. ~~ Next Report Due: September 14,2001
01 ""1"'''0 P" 3'IL
Ii lkJ .::: 1 " . i .
STATUS REPORT #4
August 16, 2001
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93420
Attention: Steven Adams, City Administrator
RE: My Principal City of Arroyo Grande
DOl 3/05/01
Claimant CNA Commercial Insurance
My File No. AI0283-S
Dear Mr. Adams:
PREVIEW:
CNA Commercial Insurance has presented a subrogation claim on behalf of their insured,
Ride On Transportation and United Cerebral Palsy. They allege that the City is
responsible for a sinkhole that damaged their insured's bus.
GOVERNMENT CODE REQUIREMENTS
A. Action By Public Entity:
This is a reminder to the City to send a standard rejection letter to the following claimant:
CNA Commercial Insurance
Claim#: DD-035158-AD
P.O. Box 105233
Atlanta GA 30348-5233
If the letter has been sent, please forward a copy of this letter to me to document this file.
B. Statute Of Limitations:
The statute oflimitations will expire six months ITom the rejection.
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052 · San Luis Obispo. CA 93406-1052
Phone: (805) 544-7963 . Fax: (805) 544-1068
------..----.- - - _.,~.__._."----,_....._------
.
City of Arroyo Grande
Steven Adams
August 16, 2001
Page Two (A10283-S)
CLAIM STATUS:
Claim Status Reserves
LPD- CNA Commercial Insurance Open $13,200.00 Loss
$1000.00 Expense
COMMENT:
I am placing my file on diary for September 14,2001 awaiting receipt of the requested
copy of the rejection letter.
Very truly yours,
Carl Warren & Company
- -_.~---_.- -"---..-..-..-..-------.-.
MAR. 6.201211 5:42PM ARROYO GRANDE CITY NO~l'70 3/bpt
C:~AfunA .
. ~~~. City of Arroyo Grande ~ [,hJ..{/u
P 1:" fjjjtrJM FOR DAMAGES · ..01t-r~.
D~~ ~ii~~.;:" (i\" "0 U ~!!1":PROPEATY
ot.f3 - dt;L/S"
FiJ.e w;J.tb: If-~l 0 I APR - 6 AN II: 5 6 RBSD~ FOR. ~ STAMP
c::t'rY CLI:9,IC'S PICE Claim NO.
21~ East Branch Street
Al'zooyo Grande, CA 93420
. ItfSTRUt'!'I'IONS
1. C1s11115 tor deat.h, injury to perlilon ~ pozsonal property pst be filed
not later than liiIix mDoths atter tbe cccurrence. (Gov. CQde Sao. 911.2)
2. Claims fQ~ dalUages 'CO :real property must be. fUeeS no~ lat:er than 1 year
after the occurrence. (Gov. Code sec. 911.2)
a. Read entire alai~ form before filing.
4. See paqe 2 for dia~a~ upon wbiCh to locate place ot accident.
S. This cla1m tOnt nn1~ be l5igne4 on Page 2 at bottOJl.
6. Ae~adl aeparate sheet:s, if nec~sary. 1:0 CJ;1~e fu11 details.
S'IGN EACH SHEET.
When JJ3Jcr~2 or ~ .Names af any, C:1tr laI1lployees
Date '" mi involved in INJURY or DAMAGE
:tf c1abl is for Equitable
Indllllll'\lty, qive eS~te cldMnt NONf-..
sened. wi 1:h that complaint ~ .
Date~
Where 414 DAKlCE or INJURY occur? Demaribe tQlly, and locate on d1a~~ on
reverse side of this sheet. Where appropriate, qive l51:rest name!: and
add~ess anlS 1Ieasu:c'mnent:s fJ:'CIm l~u\clJlaJ:'Jcs:
...s~ t 1~~IDtN..y 1\~~~.J- ~4--~t.1t ILE.-D
,
De;cribo in detail hew the D~HAGE O~ xNJURY occ~ed.
~ !JtJ;n t-J D~ PI)(fD ~OA-]) OftN&J) Uf ~tN<<ikU .';;;::
J3lb . "',
dJ llS I ft JI FJJ dhft. '.
, ..., Why do you claim the CJ. ty fli responsible?
5 ,... ~c.", "'"'1:1 k.r .......c; rt t.o-rra_~~c.. ~ re.__ ro c.. J. ~J..;(.k J 411.J(...
"
~4.~ ~"'I,l c.r OJ... v<-~: ~I ~
Describe in d8~ail each INJURY or DAMAGE
sU PAGE 2 (OVIR) 'I'RIS eLAIM HOST BE stc;NED ON UVBRS!I SIDE
.--.-----,..--"",'--.,---------.-
M=lR. 6.2001 5:42PM ~RROYO G~NDE CITY 1'10 . 436 P.3t'3
.
The amount claimed, as of the d\\ta of presentation of this clai1ll,
is computed as follows:
Damags incurred ~o da~ (exact): Esti~ated p~oBp.ot1ve damaqas
Damage to property...... $~1)4'.S1- a5 far as known:
Fut~Q expenses tor m~dical
E~ns8s for medical and hospital care_....$
and hospi~al car8.......$ Fu~e 10.. or
Loss of earn!nqa........$ Barnin;s~.........'.r.$
~!::~~~ . ?~~~i.~ ~ . . $~.aJ other proSpect:J.VII apeo1al
~g.s...............$
General dauages........,$ Prospective general
Total damages lnourre4 damaqes..._._._.~......$:
to'date...............$ Total est~te prospective
d.mages.............$
Total ~nllount olabed as 0:1: date of
present~t1Qn of this claim........;
YJliIE!!!.
W:ITNBSSES 1;:0 DAMAGE or INJURY: List all persOJ1G and addresses of persons
CA~~,,,eic. ~:::n 1:0 he~ inf~tion: dr8s~4S a"'!NFA;{L 1~t.6:::,1t~ ~7.3- ..35<;2.159," 5" 7
'fI;1J/I/Se~.l; NA~~ ~dreS8 Phone 1 7'A~elt.l
}tQle ~ddre5. ' P!1one (
DOCTORS ~nd HOSPITALS:
HOspU:al AdlSress Phone
DQQt.g:: ----AddrctSc: !'hona
DoctO:L" . Address :Ph.one
READ CAREfULLY
For all 8ccldBnt claims place on followinq diagram names at streets,
ir,cludlng North, Elst, South. and west: indicate place <<:If: aooident by 'IXII
and by sho",lnq house I1Umbe1."S 02." cU.si:ances i:o street!. eornot'liI. If city ,
Vehicle was involved, des19nate by letter -An location ol Oity vehicle When
you fiz:ost; SlaW it:, and by "BII lac:atlon o~ YOU;E:'1I81f or your "ehicle when you
first saw city vehicle: lccat.ign of city Vehiole at toi.. ofacaldent by -A-
1n and ~ocation of yourself or your ~eh1cle at. the time ol the accident by
""-1" and 'tt1e point of impac:t bY' "X.n
NC)'lIB: It diaqras below do not fi~ 't.hCII situ.l!ltion, atteeb hGJ;'a1:o 9. proper
cUaqrBJlt signed by claimant.
I .I L
SlDE--.L."
. -....~
cuna on ~1r1L~ iJl'IIJ
""~A'f ~
SIDEwI'LJ( ~
I I
Cj
Q
~
~
sign.t~e of Claimant or person Typed Name: Date:
filinq on behalf giving ~-- t, -~I
!.'e1ationship to clai1l1zmt: . Il7ft/lJ< --r: ~#1J;r~
~~1~
NOTE~ CLA~HS MUST BE F:tLEP WITH CITY ct.ERK (Gov. eoda Sec:. 915a).
Presentation of 8 false clai~ is a ~elony (Pen. Code sec. 72).
..u____m_ _._---_...._"---_.~..._----
~Uy 0/ P.O. Box SSG
~ 8ff~ 114 East Br.nch Street
Arroyo Grande, CA 93411
Phone: (80S) 473-5414
ADMINISTRATIVE SERVICES FAX: (80S) 473-0_
E-MaU: .clty@arroy....nde.orl
September 12, 2001
Fred Travis
257 Stagecoach Road
Arroyo Grande CA 93420
REJECTION OF CLAIM PRESENTED WITHIN SIX MONTHS
Notice is hereby given that the claim you presented to the City Council of the City
of Arroyo Grande on .June 15, 2001 was rejected on September 11, 2001.
WARNING
Subject to certain' exceptions, you have only six (6) months from the date this
notice was personally delivered or deposited in the United States mail to file a
Court Action in a Municipal or a Superior Court of the State of California on this
claim (See Government Code Section 945.6).
You may seek the advice of an attorney of your choice in connection with this
matter. If you desire to consult an attorney, you should do so immediately.
Kelly Wetmore
Director of Administrative Services
c: City Manager
City Attorney
Director of Public Works !
Carl Warren & Co.
~"? 0/ P.O. Box 550
~ 8J~ 214 East Branch Street
Arroyo Grande, CA '3411
Phone: (805) 473-5414
ADMINISTRATIVE SERVICES FAX: (805) 473-03M
E-Man: qclty@arroy.ande.ol'l
September 12, 2001
Druscilla Pulskamp
c/o Phillip R. Newell
1229 Higuera Street
San Luis Obispo CA 93401
REJECTION OF CLAIM PRESENTED WITHIN SIX MONTHS
Notice is hereby given that the claim you presented to the City Council of the City
of Arroyo Grande on May 7, 2001 was rejected on September 11,2001.
WARNING
Subject to certain exceptions, you have only six (6) months from the date this
notice was personally delivered or deposited in the United States mail to file a
Court Action in a Municipal or a Superior Court of the State of California on this
claim (See Government Code Section 945.6).
You may seek the advice of em attorney of your choice in connection with this
matter. If you desire to consult an attorney, you should do so immediately.
Kelly Wetmore
Director of Administrati"e Services
c: City Manager
City Attorney
Director of Public Works ..
Carl Warren & Co.
-*--~.~-_..._- --
~Uy 0/ P.O. Box 550
~ 81~ 114 Eat Branch Street
Arroyo Grande, CA 93411
Phone: (805) 473-5414
ADMINISTRATIVE SERVICES FAX: (805) 473-8_
E-Man: agclty@arroy.ande.ol'l
September 12, 2001
CNA Commercial Insurance
Claim#: DD-035158-AD
P.O. Box 105233
Atlanta GA 30348-5233
REJECTION OF CLAIM PRESENTED WITHIN SIX MONTHS
Notice is hereby given that the claim you presented to the City Council of the City
of Arroyo Grande on April 6, 2001 was rejected on September 11,2001.
WARNING
Subject to certain exceptions, you have only six (6) months from the date this
notice was personally delivered or deposited in the United States mail to file a
Court Action in a Municipal or a Superior Court of the State of California on this
claim (See Government Code Section 945.6).
You may seek the advice of an attorney of your choice in connection with this
matter. If you desire to consult an attorney, you should do so immediately.
Kelly Wetmore
Director of Administrative Services
c: City Manager
City Attorney
Director of Public Works
Carl Warren & Co.
----------...-..,.. " .-....~
8.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: AUTHORIZATION FOR HU~SNA ROAD PAVEMENT OVERLAY
PROJECT, CITY PROJECT NO. PW-2001-03, PROGRESS PAYMENT
NO.1
DATE: SEPTEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council authorize Progress Payment No. 1 in the amount of
$177,507.90 to Madonna Construction Company for work completed on the Huasna
Road Pavement Overlay project.
FUNDING:
On July 10, 2001, the City Council approved a total construction budget of $252,032 for
the Huasna Road Pavement Overlay project ($229,120 for construction and $22,912
for construction contingencies).
DISCUSSION:
The City received an application for Progress Payment No. 1 from Madonna
Construction Company for work completed between August 13, 2001 and August 30,
2001. Staff has reviewed the application and has determined that the amount
requested is in conformance with the quantity of work completed as of August 30,2001.
Progress Payment No. 1 is in the amount of $197,231, of which $19,723.10 will be held
in retention until the project is completed in accordance with the project specifications.
ALTERNATIVES:
The following alternatives are presented for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachment:
1. Application for Progress Payment No.1
S:\PUBLIC WORKS ENGINEERING SHARED lTEMS\Brandt\5645-Huasna Rd.Overlay\Prog Pay l.doc
-- ~~--..."-"""--'~--
"",,--
f(5;,1y of
~rJ~ Public Works Department
Application for Progress Payment
Contract Name: Huasna Road Pavement Overlay Project
Contract No: PW-2001-03
ProKress Payment No: 1
City Account No: 350-5645-7001 = $ 156,868.20
350-5645-7201 = $ 20,639.70
For Work Completed: 09/13/01 - 09/30/01
Payment Date: 09/11/01
Bid Estimate Amended Estimate Pav to Date
Bid Unit Unit Unit %
Rem UnK DeSQiotion Qtv Price Amount QIv Price Amount QIv PrIce Amount Como
1 lS Mobilization Allowance 1 $ 3,000.00 $ 3.000 1 $ 3,000.00 $ 3,000 0.8 $ 3,000.00 $ 2,400.00 80%
2 lS Traffic Control 1 $ 15,000.00 $ 15,000 1 $ 15,000.00 $ 15,000 0.9 $ 15,000.00 $ 13,500.00 90%
3 lS Construction Surveying 1 $ 2,500.00 $ 2,500 1 $ 2,500.00 $ 2,500 0.8 $ 2,500.00 $ 2,000.00 80%
4 SY Grinding Payment 4,500 $ 3.00 $ 13,500 4,500 $ 3.00 $ 13,500 4,050 $ 3.00 $ 12,150.00 90%
5 TON leveling Course. AC Type B 600 $ 53.00 $ 31,800 12 $ 53.00 $ 636 12 $ 53.00 $ 636.00 2%
6 TON 1.5' Overlay. AC Type B 2,200 $ 49.00 $ 107,800 2,900 $ 49.00 $ 142,100 2,788 $ 49.00 $ 136,612.00 127%
7 lS Adjust Frames & Covers 1 $ 14,000.00 $ 14,000 1 $ 14,000.00 $ 14,000 0.5 $ 14,000.00 $ 7,000.00 50%
8 SY Pavement Intertayer 24,600 $ 1.20 $ 29,520 $ 1.20 $ . - $ 1.20 $ 0%
9 lS Pavement Deflneation 1 $ 12000.00 I S 12000 1 S 12000.00 . S 12000 0 S 12000.00 $ 0'10
SUBTOTAL (BASE BID) $228,120 $ 202,738 $ 174,288 86%
CONTRACT CHANGE ORDERS 1$ - 1$ 16,720 I $ ! 16,150 i $
ceo 1 SY lnaease Pavement Interlayer Unit Price 0 - 1.42 I $ 23,742 142 $ 22,933.00 0%
SUBTOTAL CONTRACT CHANGE ORDERS $ . $ 23,742 $ 22,833
TOTAL $228,120 $ 228,478 $ 187,231 87%
~ ~~~ Q-30-ol Pay to Date $ 197,23100
Retention $ 19,72310
Contractor Date Previous Payments $ 0.00
~.3.- ~ el'3tVO' This Payment 1III1IT 1;m:,iH'i:i~H
Public Wolks Inspector Date
dz?:S~T Contract Start Date: August 13, 2001
1-7- 0 I Original Contract Working Days: 30
Adjusted Contract Working Days 0
Date Adjusted Contract End Date: September 24.2001
City Manager Date
Send PlIJIl'Ient to.
Madonna Construction
P.O. Box 3910
San Luis Obispo
(805) 543-0300
S:PubIIcWorksSharedltemslBrandtlContractAdminIPW-2001-G3\5645-ProgressPay.xls
8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: AUTHORIZATION FOR FAIR OAKS AVENUENALLEY ROAD TRAFFIC
SIGNAL, CITY PROJECT NO. PW-2000-7, PROGRESS PAYMENT NO.
2 AND TO FILE A NOTICE OF COMPLETION
DATE: SEPTEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council:
A. authorize Progress Payment NO.2 in the amount of $15,723.00 to Lee Wilson
Electric Company for work completed on the Fair Oaks AvenueNalley Road
Traffic Signal project;
B. direct staff to file a Notice of Completion; and,
C. authorize the release of the retention of $12,939.17, thirty-five (35) days after the
Notice of Completion has been recorded, and no liens have been filed.
FUNDING:
On June 26, 2001, the City Council approved a total construction budget of $139,418
for the Fair Oaks AvenueNalley Road Traffic Signal project ($128,553 for construction
and $10,865 for construction contingencies).
DISCUSSION:
The City received an application for Progress Payment No. 2 from Lee Wilson Electric
Company for work completed between July 1 and August 17, 2001. As of August 17th,
Lee Wilson Electric Company had completed all items of work on the project in
accordance with the plans and specifications. Final calculation of the contract bid items
quantities has resulted in a final adjusted contract amount (including contract change
orders) of $129,391.68 which is $10,026.32 less than the available funding in the
approved construction budget.
Deducting the 10% retention of $12,939.17 and the money previously paid in the
amount of $100,729.51 from the final adjusted contract amount of $129,391.68 gives a
current progress payment of $15,723.00.
Staff is recommending that the 10% retention of $12,939.17 be released to Lee Wilson
Electric Company thirty-five (35) days after the Notice of Completion has been
recorded, if no liens have been filed.
--- -'-'-_.~ ----~_.,-
FAIR OAKS AVENUENALLEY ROAD TRAFFIC SIGNAL
PROGRESS PAYMENT NO.2 AND NOTICE OF COMPLETION
PAGE TWO
AL TERNA TIVES:
The following alternatives are presented for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations; or
- Provide direction to staff.
Attachments:
1. Application for Progress Payment NO.2
2. Notice of Completion
3. Application for Retention Payment
jep:232.5636contract admin\payments\prog pay 2.doc
._---~-- -- ~---- ---_.,.,-
ATTACHMENT 1
~ilyof
~rg~ Public Works Department
Application for Progress Payment
Contract Name: Traffic Signal and Lightingfor Fair Oaks and Valley Road
Contract No: PW-2000-7
Progress Payment No: 2
City Account No: 350-5636-7001 = $ 873.00
350-5636-n01 = $ 14,850.00
For Work Completed: 07jV1jV1 - OB/17jV1
Payment Date: OB/28jV1
Bid Estimate Amended Estimate Pav to DIlle
Bid Unit Unit Unit %
Item Unit DescriDlian Qtv Price Amount Qty Price Amount Qty Price Amount Canm
1 LS MobIIIzaUon AHowance 1 $ 2,000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 100%
2 LS Traffic Contn:JI 1 $ 1,500.00 S 1,500.00 1 S 1,500.00 S 1,500.00 1 S 1,500.00 S 1,500.00 100%
3 LS Traffic Signals and lighting 1 S 97,000.00 S 97,000.00 1 S 97,000.00 S 97,000.00 1 S 97,000.00 S 97,000.00 100%
4 LF Conaete Curb and Gutter 90 S 17.25 S 1,552.50 116.5 S 17.25 $ 2,009.63 118.5 S 17.25 S 2,009.63 129%
5 EA WMek:hair Ramp 2 S 1,150.00 S 2,300.00 2 $ 1,150.00 S 2,300.00 2 S 1,150.00 S 2,300.00 100%
8 SF Concrete SIdewalk 700 $ 3.45 S 2,415.00 250 S 3.45 S 862.50 250 S 3.45 S 862.50 38%
7 LS Chain Unk Fence 1 S 1,885.00 S 1,885.00 1 $ 1,885.00 $ 1,885.00 1 S 1,885.00 S 1 885.00 100%
SUBTOTAL (BASE BID) S 108,652.50 S 107.557.13 S 107,557.13 100%
CONTRACT CHANGE ORDERS
CC01 LS Extend ElectrIcal ServIce 0 $ - $ - 1 $ 5,334.55 S 5,334.55 1 S 5,334.55 S 5,334.55 100%
CC02 LS Relocate Dr1_v/4-Wav Slanal 0 $ - $ - 1 S 16,500.00 S 16500.00 1 S 16500.00 $ 16500.00 100%
SUBTOTAL CONTRACT CHANGE ORDERS S - S 21,834.55 S 21.834.55 100%
TOTAL S 108,652.50 S 128,381." S 121,381." 100%
-{r" \I.: \ t ll~(QU~~ 'ill JOI Pay to Date $ 129.391.68
Retention $ 12,939.17
Contractor Date Previous Payments $ 100,729.51
This Payment
~ Date
Contract Start Date: February 19, 2001
',),.01 Original Contract Wortdng Days: 90
Adjusted Contract Wortdng Days: 40
*-,~ Date Adjusted Contract End Date: August 17, 2001
City Manager Date
Send P~yment to'
Lee Wilson Electric Company
P.O. Box 250
Arroyo Grande, CA. 93421-0250
(805) 489-4216
jep:232.5636\contract adminlpayments\5636 progress pay.xls
ATTACHMENT 2
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
CITY OF ARROYO GRANDE
Office of Administrative Services
P.O. Box 550,214 East Branch Street
Arroyo Grande, California 93421
NOTICE OF COMPLETION
Project Title: Fair Oaks AvenueNalley Road Traffic Signal
City's Project No.: PW-2000-7 Contract Date: January 26, 2001
Project Completed: Installation of a 4-way traffic signal at the intersection of Fair Oaks Avenue
and Valley Road in the City of Arroyo Grande.
Date of Completion: August 17, 2001
The work performed under this Contract has been inspected by authorized representatives of the
City, the Contractor, and the Engineer, and the Project is hereby accepted by the Owner and
declared to be substantially completed on the above date.
Completion of the Work shall be the date of such acceptance of the Work by the Owner, as
provided underCalifomia Civil Code Section 3086. Completion shall mean substantial performance
of the contract as such is defined in Black's Law Dictionary, Revised Fourth Edition, West
Publishing Company.
NO TRANSFERORS
CITY OF ARROYO GRANDE LEE WILSON ELECTRIC COMPANY
Engineer Date Contractor Date
The Owner accepts the project as substantially completed and will assume full possession of the
Project on 5:00 P.M., on August 17, 2001. The responsibility for maintenance, security and
insurance under the Contract Documents will be assumed by the Owner after that date.
I, the undersigned say: I am the Owner of the declarant of the foregoing Notice of Completion; I
have read said Notice of Completion and know the contents thereof; the same is true of my own
knowledge. I declare under penalty of perjury that the foregoing is true and correct.
CITY OF ARROYO GRANDE By:
OWNER Authorized Representative
-....-,.- ----..-------
ATTACHMENT 3
~~oF
~Cf}~ Public Works Department
AppliClltion for Progress Payment
Contract Name: Tmffic Signal and Lightingfor Fair Oaks and Valley Road
Contract No: PW-2000-7
Progress Payment No: Retention
Oty Account No: 350-5636-7001 = $ 10,755.72
350-5636-7201 = $ 2,183.45
For Work Completed: 07/01/01-08/17/01
Payment Date: 08/28/01
Bid Estimate Amended Estimate Pay to Date
Bid Unit Unit Unit %
Item Unit DescriDtion Qtv Price Amount Qtv Price Amount Qtv Price Amount Comp
1 LS Mobilization Allowance 1 $ 2,000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 100%
2 LS TrafIk: Control 1 $ 1,500.00 $ 1,500.00 1 $ 1,500.00 $ 1,500.00 1 $ 1,500.00 $ 1,500.00 100%
3 LS TrafIk: Signals 8nd Ughting 1 $ 97,000.00 $ 97,000.00 1 $ 97,000.00 $ 97,000.00 1 $ 97,000.00 $ 97,000.00 100%
4 LF Concrete Curb 8nd Gutter 90 $ 17.25 $ 1,552.50 116.5 $ 17.25 $ 2,009.63 116.5 $ 17.25 $ 2,009.63 129%
5 EA WMelchair Ramp 2 $ 1,150.00 $ 2,300.00 2 $ 1,150.00 $ 2,300.00 2 $ 1,150.00 $ 2,300.00 100%
6 SF Concrete SIdewalk 700 $ 3.45 $ 2,415.00 250 $ 3.45 $ 862.50 250 $ 3.45 $ 862.50 36%
7 LS Chain Unk Fence 1 $ 1,885.00 $ 1,885.00 1 $ 1,885.00 $ 1,885.00 1 $ 1,885.00 $ 1,885.00 100%
SUBTOTAL (BASE BlDI $ 108,652.50 $ 107,557.13 $ 107.557.13 100%
CONTRACT CHANGE ORDERS
ceo 1 LS Extend Electrlc81 SenIice 0 $ . $ . 1 $ 5,334.55 $ 5,334.55 1 $ 5,334.55 $ 5,334.55 100%
CC02 LS Relocate Drlvew8y/4.W8Y Sianal 0 $ . $ . 1 $ 16,500.00 $ 16,500.00 1 $ 16,500.00 $ 16500.00 100%
SUBTOTAL CONTRACT CHANGE ORDERS $ . $ 21,834.55 $ 21.834.55 100%
TOTAL $ 108,852.50 $ 129,391.88 $ 129,391.88 100%
Pay to Date $ 129,391.68
Retention $ 0.00
Contractor Date Previous Payments $ 116,452.51
This Payment
Public Works Supervisor Date
Contract Start Date: February 19. 2001
Original Contract Working Days: 90
Adjusted Contract Working Days: 40
Public Works Director Date Adjusted Contract End Date: August 17. 2001
City Manager Date
Send P.yment to:
Lee Wilson Electric Company
P.O. Box 250
Arroyo Grande, CA 93421-0250
(805) 489-4216
jep:232.5636II:ontract Bdminlpayments\5636 progress pay.xls
--,~._.__.~----- --...-.------.----...--... ._...~.--'
8.g.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS, RECREATION AND --
FACILITIES
SUBJECT: CONSIDERATION OF AWARD OF BID - PARKS DIVISION RIDING
MOWER
DATE: SEPTEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council award the bid to Bob Hicks Turf Equipment for the
purchase of a riding mower in the amount of $39,127.76.
FUNDING:
In the Fiscal Year 2001-02 Parks Division budget, $38,000 was allocated for the
purchase of a new riding mower to replace the 1988 Hustler 72" cut-riding mower.
There are also funds available in the Recreation Administration Vehicles account to
offset additional funds required for this mower. These funds (approximately $5,000) are
remaining after the purchase of the new Parks Division truck.
DISCUSSION:
Bids were received from two bidders with each submitting bids on two different models.
With tax and license, Turf Star submitted bids for their Toro Models 455-D ($31,436.60)
and 4000-D ($47,382.81), while Bob Hicks Turf Equipment submitted bids for a Howard
Price1280 ($36,508.40) and 1280T Turbo ($39,127.76). Neither the Toro 455-D nor
the Howard Price. 1280 meets minimum stated engine specifications. Additionally, the
Toro 455-0 did not meet hydraulic system specifications. Based on bid specifications,
only the Howard Price 1280T and Toro 4000-D meet all requirements. Of these WO
acceptable units, staff is recommending purchase of the Howard Price 1280T.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Modify staffs recommendation;
- Do not approve staffs recommendation;
- Provide direction to staff.
Attachments: Policy #C-007 (Attachment 1)
Bid Specifications (Attachment 2)
Bid Sheet (Attachment 3)
S:\StaffRpt\AwardbidP28.813
Attachment 1
CITY OF ARROYO GRANDE ADMINISTRATIVE POLICY AND PROCEDURES
POLICY #: C-007 SUBJECT: EVALUATION CRITERIA FOR
REPLACEMENT OF SPECIALIZED
EQUIPMENT/MACHINERY
ISSUED: . 6/~/96
EFFECTIVE: 6/~/96
CANCELLATION DATE: N/A
SUPERSEDES: NEW
POLICY:
Equipment is currently capitalized if the value of the item at the
time of purchase exceeds $500. Replacement of capital equipment
must be authorized by the City Council. Criteria for evaluating
when replacement should occur is listed below. The recommendation
for replacement should be a composite evaluation utilizing the
criteria listed coupled with the actual condition of the equipment.
General Criteria:
* Age of the equipment
* Maintenance history of the equipment
* Condition of the equipment
Specific criteria:
Age - Standardized estimated useful life. which may vary depending
on quality and usage.
* Dump Truck - 15 years
* Service Truck (1 Ton and 5 Ton) - 15 years
* Backhoe - 10 years
* Generator - 20 years
* Portable Generator - 10 years
* Trash Pump - 15 years
* Vibrating Rammer - 10 years
* Boring Machine - 20 years
* Valve Machine - 10 years
* Tapping Machine - 20 years
* Hydraulic Breaker - 15 years
* Hydraulic Sump Pump - 15 years
* Bank Saw - 20 years
* Cut Off Saw - 10 years
* Radial Arm Saw - 20 years
* Chain Saw - 4 years
* Concrete Saw - 10 years
* Table Saw - 20 years
* Leak Detector - 20 years
* Hydraulic Hoist - 15 .years
* Pipe Locator - 15 years
* Hydraulic Impact Wrench - 10 years
-' ..._-,--~.,~-~.-
POLICY #: C-007
PAGE 2
* Vactor Jet Rodder - ~O years
* Gas Detector - ~O years
* Concrete/Asphalt Grinder - ~5 years
* Walking Striper - 20 years
* Pesticide Sprayer, mobile - ~O years
* Paint Shaker - 20 years
* Tamper - 7 years
* Weed Eater/Brush Cutter - 4 years
* Vibrating Roller - ~5 years
* Air Compressor, mobile - 10 years
* Jackhammer - 5 years
* Arc Welder - 20 years
* Tire Changer - ~O years
* Wheel Balancer - ~5 years
* 1" Impact Wrench - 10 years
* Hydraulic Jack - 10 years
* Front-end Loader - 15 years
* Motor Grader - 20 years
* Line Striper - 20 years
* Vehicle and Equipment Trailer - 20 years
* Crack Sealer - 15 years
* Asphalt Spreader Box - 20 years
* Small Equipment Trailer - 15 years
* Concrete Mixer - 20 years
* Brush Chipper - '15 years
* Drill Press - 20 years
* Hand-held Blower - 3 years
Maintenance History
* Recommendation by maintenance personnel that equipment is not
economically repairable
* Does not meet current safety needs
Condition
* ~azardous or dangerous for the employee to use.
* Broken parts that are not adequately repairable
* Replacement parts not available
* No longer able to function in accord with its intended use due
to damage, age, or altered requirements
KoberrL. . f{ (irr!'
ROBERT L. HUNT
CITY MANAGER
'.U'_'~___..__
Attachment 2
CITY OF ARROYO GRANDE
PARKS, RECREATION & FACILITIES DEPARTMENT
JULY 24,2001
BID NOTICE
The City of Arroyo Grande Parks, Recreation 'and Facilities Department is requesting
bid proposals for one new large area. riding rotary mower which meets the following
specifications:
SPECIFICATIONS:
ENGINE: 4-Cylinder, turbo charged, water-cooled diesel.
51 hp minimum.
FUEL: 15 Gallon minimum.
ELECTRICAL: 12 volt, Neg. ground with dash mounted key switch.
40 amp. alternator minimum.
COOLING SYSTEM: Radiator 7 fins/in. 2.76 gallon capacity.
Engine.75 gallon capacity.
Hydraulic Oil Cooler .64 gallon capacity.
TRACTION DRIVE: Hydrostatic Transmission. Single and/or double foot pedal
controls variable forward/reverse ground speed and dynamic
braking at neutral position.
Electromagnetic Cruise Control.
Full Power Steering.
BRAKES: Individual 9" x 2" drum type wheel brakes and adjustable
parking brake on front traction drive~ each side independently
operated for steering & traction assist.
WHEEL: Demountable, drop center rims.
TIRES: Front - High floatation, 26" x 12" - 12"; 6 ply minimum.
Rear- High floatation, 20" x 10" -10-",6 ply minimum.
HYDRAULIC SYSTEM: Minimum reservoir capacity 15 gallons.
(2) Spin-on, 10 Micron filter elements.
CHASSIS: Minimum 10 gauge formed and welded steel unitized frame.
GROUND SPEED: Forward 0 - 16 mph, Reverse 0 - 5 mph.
CUTTING DECKS: (3) cutting decks total width of cut 126" minimum
Heat treated steel blades 5/16" thick minimum
.
..
r
All proposals shall include all applicable taxes and delivery charges. All proposals shall
be sealed and on company letterhead with the envelope marked "Riding Mower".
Please submit your sealed bid to:
City of Arroyo Grande
Attn: Kelly Wetmore, Administrative Services Director
PO Box 550
Arroyo Grande, CA 93421
Bid proposals must be received by 2:00 p.m. on- Tuesday, August 21, 2001. Bids will
be opened at that time at the Office of Administrative Services located at 214 E. Branch
Street, Arroyo Grande, California. The City of Arroyo Grande reserves the right to
accept or reject any or all bids upon recommendation of the City Manager.
If you have any questions or concems, please contact Daniel Hernandez, Director of
Parks, Recreation and Facilities at (805) 473-5474.
_.-.-------- -
Attachment 3
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: August 21 , 2001
Riding Mower Bid
BIDDER'S NAME MODEL TOTAL
Bob Hicks Turf Equipment Co., Hydro Power 1280 52 h.p. $36,508.40
Placentia, CA Hydro Power 1280T 61 h.p. $39,127.76
California Turf Toro Groundsmaster 455-0 $31,436.60
Brea, CA Toro Groundsmaster 4000-0 $47,382.81
~
dministrative Services/Deputy City Clerk
c: . - - - - - --
~ -
City Manager
--~_._.._-'-- --,~._.._.__.---
a.h.
MEMORANDUM
TO: CITY COUNCIUREDEVELOPMENT AGENCY
FROM: DIANE K. SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR!
RDA ADMINISTRATIVE OFFICER t? t.. <.
SUBJECT: CONSIDERATION OF APPROVAL OF PROFESSIONAL SERVICES
AGREEMENT WITH ROSENOW SPEVACEK GROUP, INC.
DATE: SEPTEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council/Redevelopment Agency approve a Professional
Services Agreement with Rosenow Spevack Group (RSG), Inc. and authorize the
Mayor and the Chairman of the Redevelopment Agency to execute the Agreement.
FUNDING:
The Redevelopment Agency budgeted the $13,000 funding for the RSG Agreement in
the FY 2001-02 budget.
DISCUSSION:
In the past, the City Council/Redevelopment Agency has worked with Stephen G.
Harding, formerly associated with Urban Futures, Inc. However, recently Mr. Harding
changed employers and is now working for Rosenow Spevack Group, Inc. Staff
recommends continuing to utilize Mr. Harding as the Redevelopment Agency's
Consultant, based on his knowledge of the City's goals and objectives and his extensive
redevelopment expertise. Staff investigated the firm of RSG and found they have a
good reputation and provide a wide range of redevelopment and real estate related
services.
ALTERNATIVES:
The following alternatives are provided for the Council's/Redevelopment Agency's
consideration:
1. Approve the RSG Professional Services Agreement;
2. Modify and approve the RSG Professional Services Agreement;
-".-.- ---.._-_._--"--~- .-.-
City CounciVRedevelopment Agency
RSG Professional Services Agreement
September 11, 2001
Page 2
3. Do not approve the RSG Professional Services Agreement;
4. Provide direction to staff.
Attachment:
1. Rosenow Spevacek Group, Inc. Professional Services Agreement
----"--"
Attachment 1
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made upon the date of execution, as set forth below, by and
between the ARROYO GRANDE REDEVELOPMENT AGENCY, a public body corporate
and politic ("AGENCY"), and the CITY OF ARROYO GRANDE, a municipal corporation
("CITY") and ROSENOW SPEVACEK GROUP, INC., a California corporation (hereinafter
referred to as "RSG"). The parties hereto, in consideration of the mutual covenants
contained herein, hereby agree to the following terms and conditions:
1.00 GENERAL PROVISIONS
1.01 TERMS: This Agreement will become effective on the date of execution set
forth below and will continue in effect until terminated as provided herein.
1.02 SERVICES TO BE PERFORMED BY RSG: RSG agrees to perform or
provide the services specified in "Description of Services" attached hereto as Exhibit" A"
and incorporated herein by this reference.
RSG shall determine the method, details and means of performing the
above-referenced services.
RSG may, at RSG's own expense, employ such assistants, as RSG deems
necessary to perform the services required of RSG by this Agreement. AGENCY/CITY
may not control, direct or supervise RSG's assistants or employees in the performance of
those services.
1.03 COMPENSATION: In consideration for the services to be performed by
RSG, AGENCY/CITY agrees to pay RSG for time and materials, payable monthly.
2.00 OBLIGATIONS OF RSG
2.01 MINIMUM AMOUNT OF SERVICE BY RSG: RSGagrees to devote the
hours necessary to perform the services set forth in this Agreement in an efficient and
effective manner. RSG may represent, perform services for and be employed by additional
individuals or entities, in RSG's sole discretion, as long as the performance of these
extra-contractual services does not interfere with or present a conflict with
AGENCY/CITY's business. When in doubt as to the existence of such a conflict, RSG
shall contact the CITY's Economic Development Director and/or the City Manager in
advance of providing said services.
2.02 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEFITS:
AGENCY/CITY and RSG intend and agree that RSG is an independent contractor of
AGENCY/CITY and agrees that RSG and RSG's employees and agents have no right to
workers' compensation and other employee benefits from AGENCY/CITY. If any workers'
compensation insurance protection is desired, RSG agrees to provide workers'
compensation and other employee benefits, where required by law, for RSG's employees
and agents. RSG agrees to hold harmless and indemnify AGENCY/CITY from any and all
liability, cost, or damage arising out of any claim for injury, disability, or death of RSG and
RSG's employees or agents.
2.03 INDEMNIFICATION: RSG hereby agrees to, and shall, hold AGENCY/CITY,
its elective and appointive boards, officers, agents and employees, harmless and shall
defend the same from any liability for damage or claims for damage, or suits or actions at
law or in equity which may allegedly arise from RSG's or any of RSG's employees' or
agents' operations under this Agreement, whether such operations be by RSG or by any
one or more persons directly or indirectly employed by, or acting as agent for, RSG, except
such loss or damage which was caused by the proven sole negligence or willful
misconduct of AGENCY/CITY provided as follows:
a. That AGENCY/CITY does not, and shall not, waive any rights against
RSG which it may have by reason of the aforesaid hold-harmless agreement, because of
the acceptance by AGENCY/CITY, or the deposit with AGENCY/CITY by RSG, of any of
the insurance policies hereinafter described.
b. That the aforesaid hold-harmless agreement by RSG shall apply to all
damages and claims for damages of every kind suffered, or alleged to have been suffered,
by reason of any of the aforesaid operations of RSG or any agent or employee of RSG
regardless of whether or not such insurance policies shall have been determined to be
applicable to any of such damages or claims for damages.
2.04 INSURANCE: RSG shall not commence work under this Agreement until it
has obtained all insurance required under this section and such insurance shall have been
approved by AGENCY/CITY as to form, amount and carrier:
a. Public Liability and Property Damaqe Insurance. RSG shall take out
and .maintain during the life of this Agreement such public liability and property damage
insurance as shall protect AGENCY/CITY, its elective and appointive boards, officers,
agents and employees, and RSG and any agents and employees performing work covered
by this Agreement from claims for damages for personal injury, including death, as well as
from claims for property damage which may arise under this Agreement, whether such
operations be by RSG or by anyone directly or indirectly employed by RSG and the
amounts of such insurance shall be as follows:
(1 ) Public Liability Insurance. In an amount not less than (One
Million Dollars ($1,000,000) for injuries, including, but not limited to, death to anyone
person and, subject to the same limit for each person, in an amount not less than One
Million Dollars ($1,000,000) on account of anyone occurrence:
2
(2) Property Damaqe Insurance. In an amount of not less than
One Million Dollars ($1,000,000) for damage to the property of each person on account of
anyone occurrence.
b. Comprehensive Automobile Liability. Bodily injury liability coverage of
One Million Dollars ($1,000,000) for each person in anyone accident and for injuries
sustained by two or more persons in anyone accident. Property damage liability of One
Million Dollars ($1,000,000) for each accident.
c. Workers' Compensation Insurance. In the amounts required by law as
set forth in Section 2.02 above.
d. Proof of Insurance. RSG shall furnish AGENCY/CITY, concurrently
with the execution hereof, with satisfactory proof of carriage of the iF1surance required, and
adequate legal assurance that each carrier will give AGENCY/CITY at least thirty (30)
days' prior notice of the cancellation of any policy during the effective period of this
Agreement. The certificate or policy of liability of insurance shall name AGENCY and CITY
as additional insureds with RSG.
2.05 LAWS TO BE OBSERVED. RSG shall:
a. Procure all permits and licenses, pay all charges and fees, and give all
notices which may be necessary and incidental to the due and lawful prosecution of the
services to be performed by RSG under this Agreement;
b. Keep itself fully informed of all existing and proposed federal, state and
local laws, ordinances, regulations, orders, and decrees which may affect those engaged
or employed under this Agreement, any materials used in RSG's PERFORMANCE
UNDER THIS Agreement, or the conduct of the services under this Agreement;
c. At all times observe and comply with, and cause all of its employees to
observe and comply with all of said laws, ordinances, regulations, orders, and decrees
mentioned above;
d. Immediately report to the AGENCY/CITY's ADMINISTRATIVE
OFFICER in writing any discrepancy or inconsistency it discovers in said laws, ordinances,
regulations, orders, and decrees mentioned above in relation to any plans, drawings,
specifications, or provisions of this Agreement.
2.06 RELEASE OF REPORTS AND INFORMATION. Any videotape, reports,
information, data, or other material given to, or prepared or assembled by, RSG under this
Agreement shall be the property of AGENCY/CITY and shall not be made available to any
individual or organization by RSG without the prior written approval ofthe AGENCY/CITY's
Administrative Officer.
3
2.07 COPIES OF VIDEO TAPES. REPORTS AND INFORMATION. If
AGENCY/CITY requests additional copies of videotapes, reports, drawings, specifications,
or any other material in addition to what the RSG is required to furnish in limited quantities
as part of the services under this Agreement, RSG shall provide such additional copies as
are requested, and AGENCY/CITY shall compensate RSG for the costs of duplicating of
such copies at RSG's direct expense
3.00 OBLIGATIONS OF AGENCY/CITY
3.01 COOPERATION: AGENCY/CITY agrees to comply with all reasonable
requests of RSG necessary to the performance of RSG's duties under this Agreement.
4.00 TERMINATION OF AGREEMENT
4.01 TERMINATION OF NOTICE. Notwithstanding any other provision of
this Agreement, any party hereto may terminate this Agreement, at any time, without cause
by giving at least thirty (30) days' prior written notice to the other party to this Agreement.
4.02 TERMINATION ON OCCURRENCE OF STATED EVENTS. This Agreement
shall terminate automatically on the occurrence of any of the following events:
a. Bankruptcy or insolvency of any party;
b. Sale of the business of any party;
c. Death of Stephen G. Harding;
d. The end of the thirty (30) days as set forth in Section 4.01 ;
e. End of the Agreement to which RSG's services were necessary, or
f. Assignment of this Agreement by RSG without the consent of the
AGENCY/CITY.
4.03 TERMINATION BY ANY PARTY FOR DEFAULT: Should any party default
in the performance of this Agreement OT materially breach any of its provisions, the
non-breaching party, at its option, may terminate this Agreement, immediately, by giving
written notice of termination to the breaching party.
5.00 MISCELLANEOUS
5.01 REMEDIES: The remedies set forth in this Agreement shall not be exclusive
but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by
law or equity.
5.02 NO WAIVER: The waiver of any breach by any party of any provision of this
Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach
of this Agreement.
4
_ _._M__~___.
5.03 ASSIGNMENT: This Agreement is specifically not assignable by RSG to any
person or entity. Any assignment or attempt to assign by RSG, whether it be voluntary or
involuntary, by operation of law or otherwise, is void and is a material breach of this
Agreement giving rise to a right to terminate as set forth in Section 4.03.
5.04 ATTORNEY FEES: In the event of any controversy, claim or dispute
between the parties hereto, arising out of or relating to this Agreement, or the breach
thereof, the prevailing party shall be entitled, in addition to other such relief as may be
granted, to a reasonable sum as and for attorney fees.
5.05 TIME FOR PERFORMANCE: Except as otherwise expressly provided for in
this Agreement, should the performance of any act required by this Agreement to be
performed by either party be prevented or delayed by reason by any act of God, strike,
lockout, labor trouble, inability to secure materials, or any other cause except financial
inability not the fault of the party required to perform the act, the time for performance of
the act will be extended for a period of time equivalent to the period of delay and
performance of the act during the period of delay will be excused; provided, however, that
nothing contained in this section shall exclude the prompt payment by either party as
required by this Agreement or the performance of any act rendered difficult or impossible
solely because of the financial condition of the party required to perform the act.
5.06 NOTICES: Except as otherwise expressly provided by law. any and all
notices or other communications required or permitted by this Agreement or by law to be
served on or given to any party to this Agreement shall be in writing and shall be deemed
duly served and given when personally delivered or in lieu of such personal service when
deposited in the United States mail, first-class postage prepaid to the following address for
each respective party:
AGENCY/CITY: Diane K. Sheeley
Economic Development Directorl Administrative Officer
City of Arroyo Grande
P.O. Box 550 - 215 E. Branch Street
Arroyo Grande, CA 93421-0550
RSG: Frank Spevacek, Principal
Rosenow Spevacek Group, Inc.
540 N. Golden Circle - Suite 305
Santa Ana, CA 92705-3914
5.07 GOVERNING LAW: This Agreement and all matters relating to this
Agreement shall be governed by the laws of the State of California in force at the time any
need for the interpretation of this Agreement or any decision or holding concerning this
5
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Agreement arises. Venue for any action arising hereunder shall be in San Luis Obispo
County, California.
5.08 BINDING EFFECT: This Agreement shall be binding on and shall inure to
the benefit of the heirs, executors, administrators, successors and assigns of the parties
hereto, but nothing in this section shall be construed as a consent by AGENCY/CITY to
any assignment of this Agreement or any interest in this Agreement.
5.09 SEVERABILITY: Should any provision ofthis Agreement be held by a court
of competent jurisdiction or by a legislative or rule-making act to be either invalid, void or
unenforceable, the remaining provisions of this Agreement shall remain in full force and
effect, unimpaired by the holding, legislation or rule.
5.10 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole
and entire agreement between the parties with respect to the subject matter hereof. This
Agreement correctly sets forth the obligations of the parties hereto to each other as of the
date of this Agreement. All agreements or representations respecting the subject matter of
this Agreement not expressly set forth or referred to in this Agreement are null and void.
5.11 TIME: Time is expressly declared to be of the essence of this Agreement.
5.12 DUE AUTHORITY: The parties hereby represent that the individuals
executing this Agreement are expressly authorized to do so on and in behalf
of the parties.
5.13 AMENDMENTS: Amendments to this Agreement shall be in writinq and
shall be made only with the mutual written consent of all of the parties to this
Agreement.
Executed on , 2001 at Arroyo Grande, California.
CITY OF ARROYO GRANDE
By:
Michael A. Lady, Mayor
ARROYO GRANDE
REDEVELOPMENT AGENCY
By:
Michael A. Lady, Chairman
6
_m"____.______ _.~--_.._-
ATTEST:
By:
Kelly Wetmore, Director of Administrative
Services/Deputy City Clerk
ROSENOW SPEVACEK GROUP, INC.
By:
Frank Spevacek, Principal
Rosenow Spevacek Group, Inc.
APPROVED AS TO FORM:
By:
Timothy J. Carmel, City Attorney
7
--------~.__._._-
Rosenow Spevacek Group, Inc.
Professional Services Agreement
Description of Services
Exhibit "A"
Rosenow Spevacek Group, Inc. shall provide redevelopment services and activities that
shall include, but not be limited to, the following:
A. REPORTING REQUIREMENTS
RSG is available to assist the Arroyo Grande Redevelopment Agency (the "Agency")
in preparing the following documents and reports required by State law:
1. Annual Budaet and Work Proaram: Redevelopment Law (HSC Section 33606)
requires all redevelopment agencies to prepare an annual budget that includes
the proposed expenditures, proposed indebtedness, anticipated revenues, a
work program for the coming year, and an analysis of prior year
accomplishments. RSG will utilize information from the City of Arroyo Grande
(the "City") budget to prepare the annual budget to comply with Redevelopment
law.
2. State Controller's Report: If needed, RSG will assist staff in preparing this
required report, particularly the Housing and Community Development portion of
the report.
3. Statement of Indebtedness: RSG is available, if needed, to assist with the
preparation of this document, although likely this has been, and will continue to
be done by the City's Finance Department.
4. Monitorina Deed Restrictions: Redevelopment Law requires the Agency to
expand and improve the supply of affordable housing and to record deed
restrictions to assure continued income level compliance. RSG is available to
monitor these deed restrictions on and ongoing basis.
B. IMPLEMENTATION AGREEMENTS
1. Development Plannina and Analysis: RSG is available to provide
development planning and analysis for specific project undertakings. Typically,
this would involve preparation of a design for development for adoption by the
Agency that sets the basic parameters for proposed development. The options
available to the Agency for development of a specific site can be analyzed to
determine the optimal outcome and a recommended project.
2. Development Pro Forma Analysis/Neaotiation: RSG is available to provide
project financial pro formas for potential redevelopment projects to assist the
Agency in determining the financial viability of a project and determine the
degree of participation which may be required by the Agency. RSG is also
available to assist with developer negotiations as needed.
3. Aareement Preparation: RSG is available to assist Agency staff and legal
counsel in the drafting of agreements (typically, Disposition and Development
Agreements (DDA's) or Owner Participation Agreements (OPA's). These
agreements outline the responsibilities of both the proposed owner/developer
and the Agency.
4. Aareement Processina: RSG is available to prepare the back-up materials,
agenda staff report, and summary report (required by Redevelopment Law) and
assure that proper noticing and hearings are held in conformance with the law.
C. AFFORDABLE HOUSING PROJECTS
1 . Comprehensive Strateav: RSG is available to assist with the preparation of a
comprehensive affordable housing strategy. This could be done in coordination
with the updating of the Five-Year Implementation Plan.
2. Specific Proiect/Site Identification: The Agency has specific requirements to
rehabilitate and develop new affordable housing. It may behoove the Agency to
identify specific projects and sites that could be utilized for this purpose.
3. Developer Selection/Neaotiation: RSG is available to assist in the developer
selection process, as well as in negotiating terns and agreements for future
housing development.
4. Financina: RSG has a background in developing various financing
alternatives, making use of 20% set-aside funds, ax allocation bonds, tax credit
opportunities, and other revenue bond formats to assure the most efficient and
effective way of leveraging Agency funds for the development of housing.
D. REAL ESTATE SERVICES
1. Property Manaaement: If needed, RSG is available to provide property
management services for Agency-owner properties. Typically, RSG has
provided interim management services when either the property will be held for
only a short time, or when time is needed to select a long-term, permanent.
management company.
2. Property Acauisition/Neaotiation: Implementation programs frequently require
property acquisition and negotiation services. RSG is available as needed to
provide such services. All services will be provided in conformance with State
guidelines regulating the acquisition of properties by public entities.
4. Relocation: From time to time, relocation services have been required, and
although RSG does not directly provide these services, RSG has contracted with,
and overseen the work of, other specialty relocation consultants an can continue
to provide this service.
E. AGENCY ADMINISTRATION
RSG continues to be available to assist the Agency with all other administrative
activities as needed. RSG has experience in assisting staff with establishing
procedures that can then be implemented without consultant involvement.
1. Aaenda Materials: RSG will draft resolutions, reports, notices, plans, agenda
staff reports, and back-up materials as requested by Agency staff.
2. Meetinas: RSG staff is available to attend meetings of the City
Council/Agency, Planning commission, property owners and residents, when
necessary. RSG has a track record of developing good working relationships
with both affected citizens and with staff members.
3. General Administrative Services: RSG is available to assist the Agency with
all other administrative matters on an as-needed basis. These services could
include assisting with Agency filing document control systems, providing
specialized services related to real estate appraisals, acquisition negotiations,
relocation, marketing analysis, detailed development analysis or goodwill
appraisals. RSG may not directly provide all of these services but could assist by
identifying those consultants who have experience in the necessary areas of
expertise.
F. PROJECT FINANCING
1. Tax Increment Financinas: As revenue increase and funds are needed for
additional implementation activities, RSG is available to provide fiscal consulting
services needed for the issuance of tax increment securities. These services
would include tax increment revenue projections based on current year assessed
valuations, historical trends, building permits issue for in-progress projects,
review of planned new development, and the effects of pass-through
agreements. RSG is also available to provide financial advisory services, assist
with preparation of Official Statements, and other issuance procedures.
2. Finance Strateaies: Because the Agency is involved in both public
improvements and private developments, it is important that the tax exempt
funds (which must be used for public projects) and other less restricted funds by
used to their best end. RSG can advise the Agency regarding its best use of
bond proceeds, housing funds, landlreal estate proceeds, and tax increment
funds.
G. SPECIAL PROJECT ACTIVITIES
1. Specific Proiect Activities: As necessary, RSG is available to analyze specific
projects, develop schedules and budgets, and prepare necessary
documentation.
2. Economic Development: Implementation of the redevelopment plans should
be accomplished in such a way as to promote economic stability and future
revenue flow to the City and other taxing entities. With periodic slowdowns in
real estate market activities, it is necessary for redevelopment agencies to take a
lead role in promoting local economic development. RSG is available to aid the
staff in analyzing the costs and benefits of specific development proposals and
users and to help implement a program as directed by the City.
)
8.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH, CHIEF OF POLlCE~
SUBJECT: PARTICIPATION IN THE CALIFORNIA LAW ENFORCEMENT EQUIPMENT
PURCHASE (CLEEP) PROGRAM
DATE: SEPTEMBER 25, 2001
RECOMMENDATION:
It is recommended that the City Council approve the expenditure of $34,962 as
authorized by the State for acquisition of enhanced technology and other equipment
under the FY 2001-02 California Law Enforcement Equipment Purchase (CLEEP)
Program.
FUNDING:
There is no General Fund impact. These expenditures involve $34,962 received by the
City under the CLEEP Program for FY 2001-02.
DISCUSSION:
As part of the FY 2001-02 State Budget, funding was included for the California Law
Enforcement Equipment Purchase (CLEEP) Program. This is a continuation of the
California Law Enforcement Technology Equipment Purchase (CLETEP) Program
originated in the State's FY 1999-2000 Budget. Under the CLEEP Program funding
is allocated to local law enforcement agencies for the acquisition of enhanced
technology and other equipment. These funds must be used to augment local law
enforcement operations and may not be used to supplant existing funding for the
acquisition of the requested technology and equipment.
As with the State Citizens Option for Public Safety Program (COPS), the State's
regulations governing CLEEP funds require that the funds be appropriated pursuant to
written requests from the Chief of Police. The City Council must consider these
requests separate and apart from the Police Department's General Fund Budget.
Additionally, the City must establish a separate interest bearing fund to record the
receipt and expenditures of monies received pursuant to this program (Fund 272).
However, unlike the State COPS Program, a public hearing is not required prior to
appropriation and expenditure of the funds. The State Department of Finance has
indicated that cities will be receiving the CLEEP funds by the end of this month.
RECOMMENDED EXPENDITURES:
The Chief of Police has recommended that the FY 2001-02 CLEEP funds be used for
the acquisition of the following enhanced technology programs and other equipment.
1. UPGRADE NETWORK BETWEEN THE CITY'S COMPUTER SYSTEM AND THE
POLICE DEPARTMENT $16,150
The existing network between the Police Department and the City computer systems
has not functioned reliably since it was installed three years ago. Given this, the Police
Department has not been able to access the City's financial information system nor
has it been able to make reliable use of the City's GroupWise E-mail system. This has
resulted in the Police Department utilizing its own Internet Service Provider (lSP).
Additionally, the connection between the City and the Police Department is
uncontrolled (lacks firewalls) and, as a result, potentially gives City personnel access
to Police Department criminal records in violation of State and Federal regulations.
This is compounded by the fact that the Police Department's computer system is
connected to County, State and Federal criminal justice information systems. A recent
analysis of the City's network design by San Luis Obispo County Information Services
Division indicated that the cost to upgrade the City's entire computer system is
approximately $46,000. The portion to upgrade the connection between the Police
Department and the City is approximately $16,150. This includes the following
expend itu res:
Network Equipment and Installation $10,520
1,536 MBPS Point-to-Point Data Line Installation $1,840
Firewall Equipment and Installation $3,790
Upon implementing this upgrade, the Police Department's automated services program
will be networked into the City's system, thereby allowing the Police Department to
utilize the appropriate programs in the City's financial program and to utilize the City's
GroupWise network program. Additionally, the installation of the firewalls will secure
the Police Department's system, thereby complying with State and Federal regulations
on security of criminal information. Finally, this will eliminate the need for the Police
Department to utilize a separate ISP for its primary internet access.
2. UPGRADE COMPUTER MONITORS IN DISPATCH $1,200
The new Computer Aided Dispatch (CAD) system places a significant amount of
information on the dispatch computer monitors. This results in the existing 17 inch
monitors being difficult to read and not having the capability to display all necessary
data at one time. There is a need to add a 21 inch monitor at the primary dispatch
console and a 19 inch monitor at the secondary console. The replacement monitors
will be from Dell, which supplies current Police Department network computers.
-2-
.-----
3. BAR CODE EQUIPMENT, EVIDENCE/PROPERTY SECTION $1,070
The Police Department's Evidence/Property Section processes over 3,000 items a year.
Currently, this is accomplished manually. The Police Department's new computer
system has the capability to utilize a bar code system to record and track evidence and
property recovered by the Department. In order to utilize this capability, it is necessary
to purchase a Symbol Spark, LS 1004, serial laser scanner and an Eltron TLP28444
desktop bar code label printer.
4. UPGRADE POLICE DEPARTMENT NETWORK PRINTERS $4,960
The Police Department's new computer system operates on a Windows 2000
platform. Two of the existing network printers are over four (4) years old and do not
work well with the new system. They are the main network printer in Records and
the Administration printer. The replacement printers will be one (1) Hewlett Packard
color LaserJet N4550PCL ($3,675) for administration and a Hewlett Packard LaserJet
N2200DN ($1,285) for the Records network printer.
5. UPGRADE TWO (2) PATROL LAPTOP COMPUTERS $3,200
The Police Department needs to replace two (2) laptop computers used by patrol
personnel. These laptop computers will not support the Police Department's new RMS
system, which includes automated report writing. The replacement laptop computers
will be the WinBook NJI, with the Windows 2000 Professional operating system
($1,600 each).
6. UPGRADE DIGITAL DOCUMENT IMAGING SYSTEM $2,670
The Police Department's Laser Fiche Digital Document Imaging System operates on the
Novell operating system. As mentioned previously, the Police Department's new
RMS/CAD computer system operates on the Windows 2000 platform. In order to
integrate the Laser Fiche system into the Police Department's network, it is necessary
to convert the Laser Fiche system from Novell to Windows 2000. The cost to perform
this conversion is $2,670.
7. TRAK SYSTEM $5,700
The TRAK System is an investigative tool which allows Police Department personnel
to quickly and easily create photo bulletins and share those bulletins with other law
enforcement agencies, the media and the community. These photo bulletins can be
used for missing children/persons, wanted person bulletins, stolen or recovered
property, wanted vehicles, or 6-pack photo line-ups. The system will also
electronically transmit the bulletins to an unlimited number of recipients (to other TRAK
system users or by FAX). The TRAK system communicates directly with:
TRAK Each TRAK system may send a color flyer to other TRAK systems
providing fast intra-agency responses, as well as broad regional
coordination. TRAK's finely-tuned color images provide maximum
recognition. San Luis Obispo Sheriff's Department is in the
-3-
process of installing the system. Additionally, the FBI, California
Department of Justice, California DMV, California Highway Patrol,
Cal Poly, Santa Barbara County Sheriff's Department, Santa Maria
Police Department, to name a few, have TRAK.
FAX Each TRAK system may transmit an enhanced black and white
image to an unlimited number of fax machines. Other police
agencies, businesses in town, schools, and homes can all be
immediately alerted to search for a missing child, recognize a
criminal, or respond to any emergency situation.
TELEVISION The TRAK system may be used to transmit images to television
stations, creating an electronic partnership with law enforcement.
The station may immediately broadcast the photo to the public.
Coordinated abduction response protocols, including color images,
can be established to link law enforcement with media outlets in
the critical first minutes.
WEB The TRAK system makes it convenient to quickly post TRAK flyers
on a web site. This makes it easy for anyone to access the
images and information and download them providing unlimited,
no-cost distribution of images and information.
CHILD The TRAK system can be used to alert and activate child-search
SEARCH volunteer groups in the region, the California Missing Children's
GROUPS Clearinghouse, or the National Center for Missing and Exploited
Children (NCMEC).
The TRAK system also has other public safety related uses such as rapid
communication to the television media of emergency street closures due to hazardous
conditions or advance notices of planned street closures due to road construction or
special events.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations; or
- Modify as appropriate and approve staff's recommendations.
-4-
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8.).
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: PAULDING MIDDLE SCHOOL BICYCLE LANES PROJECT, CITY
PROJECT NO. PW-2001-2, PROGRESS PAYMENT NO.1
DATE: SEPTEMBER 25, 2001
RECOMMENDATION:
It is recommended the City Council authorize Progress Payment No. 1 in the amount of
$41 ,342.85 to R. Burke Corporation for work completed on the Paulding Middle School
Bicycle Lanes project.
FUNDING:
On June 12, 2001, the City Council awarded the Paulding Middle School Bicycle Lanes
project to R. Burke Corporation in the amount of $41,736.50 and authorized a
contingency of $4,200 to be used for unanticipated costs during the construction phase
of the project, ($45,936.50 total available construction funds).
DISCUSSION:
The City received an application for Progress Payment No. 1 from R. Burke Corporation
for work completed between July 23 and September 14, 2001. Staff has reviewed the
application and has determined that the amount requested is in conformance with the
quantity of work completed as of September 14, 2001. Progress Payment NO.1 is in
the amount of $45,936.50 of which $4,593.65 will be held in retention until the project is
completed in accordance with the project specifications.
ALTERNATIVES:
The following alternatives are presented for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachment:
1. Application for Progress Payment No. 1
jep:232.5643\prog pay 1.creekside lI.doc
--.- - -._.__._-_._-,----,...~
09/13/2001 11: 30 915-725-3563 A&S BMW MUIU~~Y~L~~ I""A(;:It. O~
A'l'"I'ACHMENT IIBII
A & S BMW-'MOTORCVaLES
1125 A ORLAND AVE.
ROSEVILLE, CA. 95661
(916)726-7334 9/13/01
BMW MOTORCYCLE MODE~ R1100RnP/CHP VERSION $15,890.00
CITY 9F ARROYO GRANDE LAsJoR
PARTS
FS MS100 DYNAMAX SPEA~ER $197.17 $3+.92
DYNAMAX SPEAKER MOUNt $42.18
CODE 3 SIREN AMP $287.92
CODE 3 SIREN HARNESS/MOTOROLA N/C
AMP 2X PLUG $2.75
TRIPLE PTT $55.35 $17;46
GS-2 STROBE - BLUE $89.92
GS-2 STROBE - RED $89.92
. SERIES 52 LINEAR STROBEiBLUE S102.30 $34i92
SERIES 52 LINEAR STROBE.,RED $102.30
UPS-690 STROBE AMP $380.32
STROBE AMP MOUNTING PtiATElCODt3 N/C
UPS-690 WIRING HARNESS/~IMMER C. DE 3 S56.93
SIDE STROBE MOUNTING KIlT S99.00 $73.~3
CLEAR SIDE STROBE $106.42
CLEAR SIDE STROBE $106.42
THROTTLEMEISTER (S100.00) (517 :46)
LONG SPEAKER WIRE 57.70
CONTROL HEAD VISOR $6.84
NOTE PAD $28.53
15 DEGREE SIDE STAND N/C
ANTENNA GROUND PLATE $11.55
RADIO POWER HARNESS $13.20
FREIGHT $265.33
FREIGHT - CHP ($64.67)
CHP PAINT - NO (S80.00)
CHP ANTENNA (5100.0Q)
CHP ANTENNA BRIDGE ($100.0Q)
CHP ANTENNA MOUNT ($89.90)
CHP RADIO HARNESS N/C ($17.46)
$17,427.48 $125.J1
$17,553.19 SUBTOTAL;.
TAX 7.0% $1.228.72
TIRE RECYCLING FEE $2.00
$18,783.91 TOTA!L
BUY BACK AFTER 3 YRS. OR ~O,OOO MIL'ES $9,258.70
-
..
,..-----....--..- ---
8.k.
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH, CHIEF OF POLlCE~
SUBJECT: AUTHORIZATION TO PURCHASE POLICE TRAFFIC ENFORCEMENT
MOTORCYCLE
DATE: SEPTEMBER 25, 2001
RECOMMENDATION:
It is recommended that the City Council authorize staff to purchase a BMW Motorcycle,
Model R11 DDRT -P/CHP Version, from A & S BMW Motorcycles, for a total cost of $18,784.
FISCAL IMPACT:
The FY 2001-02 Police Department Budget includes $18,600 for the purchase of a
replacement traffic enforcement motorcycle. The recommended purchase is $184 over the
budgeted amount. This is offset by a $2,874 savings incurred during the purchase of the
Police Department's unmarked vehicles.
DISCUSSION:
The City Council authorized an appropriation in the FY 2001-02 Budget for the replacement
of the 1996 Kawasaki 1000 Police Enforcement Motorcycle. The budget specified the
purchase of the California Highway Patrol (CHP) BMW Enforcement Motorcycle through the
State of California, General Services contract (see Attachment A). By doing so, the City will
receive a guaranteed buy-back of the BMW motorcycle of $9,258. This results in an end
cost for the motorcycle of $9,526. This offer is available only through the State Purchasing
Program. Purchases through the State program preclude the necessity of engaging in a
formal bid process. A & S BMW Motorcycles, Roseville, California, is the State of California
contractor for the CHP BMW motorcycle (see Attachment B). The cost for the motorcycle,
fully equipped except for radio and radar, is $18,784. The radio and radar from the existing
Kawasaki motorcycle will be transferred to the new BMW motorcycle.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation; or
- Do not approve staff's recommendation.
Attachments (2)
-..-----
ATTACHMENT II A"
2001-02 POLICE
-
OPERA TING EQUIPMENT
network with the County and State systems, and to 12 workstations. A sudden
loss of power with a defective UPS system would result in significant damage to
the network, including corruption and possible loss of essential data. The batteries
for the system have a five year lifespan and were replaced in 1996. The batteries
are currently beginning to loose capacity and must be replaced. All eight (8)
batteries must be replaced at the same time. Cost for the batteries are
approximately $225 each, including tax and shipping.
.6301 VEHICLES $114,300
(2) REPLACEMENT PATROL VEHICLES $53,700
There is a need to replace (2) police vehicles. City Administrative Policy C-006
criteria for replacement of patrol cars is three (3) years and/or 100,000 miles. The
two vehicles to be replaced are a 1995 and a 1996 Ford Crown Victoria with
mileages currently exceeding 97,300 miles. One vehicle is over five years old and
the other is six years old. Both vehicles will have in excess of 100,000 miles at
the time of replacement (expected to be September/October). In past years, two
patrol vehicles were replaced each year. Costs include purchase of the vehicles,
associated emergency equipment and installation of emergency systems.
REPLACEMENT ENFORCEMENT MOTORCYCLE $18,600
There is a need to replace the 1996 Kawasaki 1000 Police Enforcement
motorcycle. The City's Administrative Policy for replacement of equipment does
not currently contain criteria for replacement of police enforcement motorcycles.
The Pismo Beach Police Department currently replaces motorcycles every three (3)
years and the San Luis Obispo Police Department replaces motorcycle$ every four
(4) years. The California Highway Patrol replaces their Kawasaki's on an average
of every three to four years based on 40,000 miles of freeway driving. The Police
Department's 1996 Kawasaki has 24,800 miles of City street mileage involving
extensive IIstop-and-go" and stationary idling. Maintenance of the motorcycle is
becoming excessive. It is proposed to budget for the CHP BMW enforcement
motorcycle available through State of California General Services. By doing so,
there is a guaranteed buy-back option after four (4) years of $9,258. This results
in the end cost for the motorcycle of approximately $9,300.
(2) REPLACEMENT UNMARKED VEHICLES $42,000
There is a pressing need to replace two. (2) unmarked police vehicles which are
assigned to Investigations. City Administrative Policy C-006 criteria for
010-4201
,
~"? 0/ P.O. Box 550
208 Eut Branch Street
~ 8ff~ Arroyo Grand" CA 93421
Phone: (805) 473-5440 Engineering
FAX: (805) 473-5443
PUBLIC WORKS 1375 Ash Street
Application for Progress Payment Phone: (805) 473-54ltO Corp. Yard
FAX: (805) 473-5462
Contract Name: Bikeway One, Pauldin:? Middle School Bike Lanes E-Mail: agcli'y@arroyogrande.ora
Contract No: 232.5643
PrORrE:ss Payment No: 1
City Account No: 350-5643-7001 $ 39,307.10
350-5643-7201 $ 2,035.76
For Work Completed: 09/14/01
Payment Date: 09;25/01
Bid Estimate Amended Estimate Pav to Date
Bid Unit Unit Unit %
Item Unit Desmntion Qtv Price Amount Qtv Price Amount Qtv Price Amount Comn
GENERAL REQUIREMENTS I
1 I LS I Mobilization Allowance 1 $ 3 000.00 $ 3 000.00 1 $ 3 000.00 $ 3 000.00 1 $ 3 000.00 $ 3 000.00 100%
2 I LS ITraffic Control 1 $ 1 300.00 $ 1 300.00 1 $ 1 300.00 $ 1 300.00 1 $ 1 300.00 $ 1 300.00 100%
SURFACE IMPROVEMENTS
3 LS Earthwor1< 1 $ 4250.00 $ 4 250.00 1 $ 4250.00 $ 4 250.00 1 $ 4 250.00 $ 4250.00 100%
4 LF Pavement Edne Grindina 600 $ 3.40 $ 2 040.00 600 $ 3.40 $ 2 040.00 600 $ 3.40 $ 2040.00 100%
5 CY Class II A"""""'te Base 90 $ 58.00 $ 5 220.00 90 $ 58.00 $ 5 220.00 90 '$ 58.00 $ 5 220.00 100%
6 TON Class '8. Aschelt Concrete Base 45 $ 85.00 $ 3825.00 45 $ 85.00 $ 3 825.00 45 $ 85.00 $ 3 825.00 100%
7 TON AsnhAR Concrete Over1av 80 $ 95.00 $ 7600.00 80 $ 95.00 $ 7 600.00 80 $ 95.00 $ 7600.00 100%
8 LF AscheR Concrete Curb 230 $ 6.80 $ 1 584.00 230 $ 8.80 $ 1 584.00 230 $ 6.80 $ 1 584.00 100%
9 LF Crack Reoair with Fabric 350 $ 16.50 $ 5 775.00 491.7 $ 16.50 $ 8113.05 491.7 $ 16.50 $ 8113.05 100%
10 EA Relocate Existina Sian 2 $ 295.00 $ 590.00 2 $ 295.00 $ 590.00 2 $ 295.00 $ 590.00 100%
11 EA Caltrans G93 "Bike Route' Sian 15 $ 285.00 $ 3 975.00 14 $ 265.00 $ 3710.00 14 S 265.00 $ ~ 710.00 100%
12 EA Callrans G33 Sian 8 $ 45.00 $ 360.00 9 $ 45.00 $ 405.00 9 $ 45.00 $ 405.00 100%
13 LF CaRrans Slandard 4" Limit Line 1000 $ 0.70 $ 700.00 900 Is 0.70 $ 630.00 900 $ 0.70 S 630.00 100%
14 LF Callrans Striaina DeIaU 1 275 '$ 1.40 $ 385.00 275 $ 1.40 $ 385.00 275 S 1.40 $ 385.00 100%
15 LF Caltrans Strioina Delail 40 200 $ 1.90 $ 380.00 200 $ 1.90 $ 380.00 200 $ 1.90 $ 380.00 100%
16 LF Callrans Standard 12' Limit Line 50 $ 4.50 $ 225.00 50 $ 4.50 $ 225.00 50 $ 4.50 $ 225.00 100%
17 EA Painted T""" 1 /181 Anow 3 $ 110.00 $ 330.00 2 $ 110.00 $ 220.00 2 $ 110.00 $ 220.00 100%
18 EA Painted 'STOP' Svmbol 3 $ 60.00 $ 180.00 3 $ 80.00 $ 180.00 3 Is 60.00 $ 180.00 100%
19 LS Raised Reflective Pavement Markers 1 $ 37.50 $ 37.50 1 $ 37.50 $ 37.50 1 $ 37.50 $ 37.50 100%
SUBTOTAL (BASE BID) $ 41,736.50 $ 43,674.55 $ 43,674.55 100%
CONTRACT CHANGE ORDERS
1 LS 4" Limit Line Removal $ 2261.95 $ 2261.95 1 2261.95 $ 2261.95 100%
SUBTOTAL CONTRACT CHANGE ORDERS $ 2,261.85 $ 2,261.95 100%
TOTAL CONSTRUCTION COST $ 45,936.50 $ 45,936.50 100%
((-IF ~u/ Pay to Date $ 45,936.50
Retention $ 4.593.65
Date Previous Payments $ 0.00
1//8/0 I This Payment 1$ 41,342.85 I
Date'
Contract Start Date: 23-Jul-01
Cj..IB~O I Original Contract Calendar Days: 30
Adjusted Contract Days: 54
Date Adjusted Contract End Date: 14-Sep-01
City Manager Dale
Send Pavment to:
R. Burke Corporation
P.O Box 957
San Luis Obispo, CA 93406
(805) 543-8568
2321S6431Canatr AdrrinIProgr.ss Payi~... P"(II'.Jds
..--...- ------..- --_.~--- ---------.-
"~.._- ,.._-
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of
Arroyo Grande to consider the following item:
APPLICANT: City of Arroyo Grande
LOCATION: Citywide
PROPOSAL: Proposed expenditure of State funds for law enforcement services provided in
the FY 2001-02 State Budget, $100,000 being the City of Arroyo Grande's
approximate allocation.
The FY 2001-02 State Budget continued funding for the Citizens' Option for
Public Safety (COPS) Program. Under this program, $100 million was allocated
to local law enforcement agencies to enhance delivery of services. These funds
must be used to augment local law enforcement services and may not be used
to supplant existing funds.
The law requires that the funds be appropriated pursuant to written requests
from the Chief of Police. Govemor Gray Davis stated in the FY 2001-02 State
Budget that the intended use for COPS funding is the addition of swom peace
officers. In support of this intent, the State of Califomia will provide the City of
Arroyo Grande $100,000 per year through the COPS program. The Chief of
Police will develop his requests pursuant to these criteria and will be. presenting
those requests for consideration.
REPRESENTATIVE: Rick TerBorch, Chief of Police
Any person affected or concerned by the proposal may submit written comments to the Office of
the Chief of Police before the City Council hearing, or appear and be heard in support of or
opposition to the proposal at the time of the hearing.
Any person interested in the proposed expenditures may contact the Office of the Chief of Police at
the Police Department, 200 North Halcyon Road, Arroyo Grande, California, during normal
business hours (8:00 a.m. to 5:00 p.m.).
If you challenge an item in court, you may be limited to raising only those issues you or someone
else raised at the public hearing described in this notice, or in written correspondence delivered to
the City Council at, or prior to, the public hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to invalidate
the action of the legislative body for which the notice was given.
Date and Time of Hearing: Tuesday, September 25, 2001 at 7:00 p.m.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
.~~ Arroyo Grande, California 93420
Kelly tmo e
Director of Administrative ServiceslDeputy City Clerk Publish 1 time, September 15, 2001
- - -- - -----------------
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH. CHIEF OF POLlC~
SUBJECT: PUBLIC HEARING CONCERNING USE OF STATE 2001-02 CITIZENS
OPTION FOR PUBLIC SAFETY (COPS) FUNDS
DATE: SEPTEMBER 25, 2001
RECOMMENDATION:
It is recommended, after conducting a public hearing and making any modifications,
the City Council approve the expenditure of $100,000 as authorized by the State for
law enforcement services under the Citizens Option for Public Safety (COPS) Program.
FUNDING:
There is no General Fund impact. This expenditure involves $100,000 received by the
City under the COPS Program in FY 2001-02.
DISCUSSION:
The FY 2001-02 State Budget continues funding for the Citizens Option for Public
Safety (COPS) Program. Under this program, funding is allocated to local law
enforcement for the delivery of services. These funds must be used to augment local
law enforcement services and may not be used to supplant existing funding for such
services. As in the past, the declared intent of the Governor and Legislature is to
continue COPS as a multi-year program, however, a new appropriation to fund the
program will be required each succeeding fiscal year.
The law requires that these funds be appropriated pursuant to written requests from
the Chief of Police. The City Council must consider these requests separate and apart
from the proposed law enforcement allocations from the General Fund. Additionally,
the City must establish a separate interest bearing fund (Fund 271) to record the
receipt and expenditures of monies received pursuant to this program. The enabling
legislation requires that the City conduct a public hearing in September of each year
to consider requests from the Chief of Police. The funds are scheduled to be
transferred this month from the State to the San Luis Obispo County Supplemental
Law Enforcement Services Fund (SLESF), which is administered by the County of San
Luis Obispo. The County Auditor-Controller will then forward the funds to the City.
The allocation for the City of Arroyo Grande is $100,000.
------------------ --~------
_.m _.____.__m____..._.~..._~_.__
Last fiscal year (FY 2000-01), the funding for the COPS Program was set at a
minimum of $100,000 per law enforcement agency. In doing so, Governor Gray Davis
stated that the intended use of COPS funding is the addition of sworn peace officers.
In order to support the addition of sworn personnel, the FY 2000-01 State Budget
contained a provision declaring its intent to provide each agency with $100,000 per
year for each of the following three (3) years. However, a new appropriation is needed
for each succeeding year and, as mentioned previously, the State's FY 2001-02
Budget provided this appropriation.
At a Public Hearing at its September 26, 2000 meeting, the City Council approved the
Chief of Police's recommendation to utilize the FY 2000-01 COPS funding to add one
(1) additional Police Sergeant, and to upgrade two (2) Police Officer positions to Senior
Police Officer positions. These personnel actions have taken place and are currently
in force. As stated in the report to the City Council on September 26, 2000, it was
the intent of the Chief of Police to utilize the COPS funds to continue to pay for these
personnel actions during each of the three (3) succeeding years. At the September 26
meeting, the City Council was in favor of that proposal. Therefore, the Chief of Police
recommends that the FY 2001-02 COPS funding be utilized to continue to fund these
personnel actions. In adopting the City's FY 2001-02 Budget, the City Council
previously gave tentative approval to this recommendation (the $100,000 COPS
allocation is listed as an anticipated transfer from Fund 271 to the General Fund in the
Budget). However, as stated previously, State law requires that a public hearing be
held in September to give formal approval regarding the use of these funds.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve the Chief of Police's recommendation to utilize the FY 2001-02 COPS
funds to continue to fund the personnel actions previously approved by the
Council under the FY 2000-01 COPS Program;
- Modify as appropriate and approve the Chief of Police's recommendation; or
- Do not approve the Chief of Police's recommendations.
----_.~-- ------..-..-
9.b.
CITY OF ARROYO GRANDE
CITY COUNCIL MEETING
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a
Public Hearing on the following project:
CASE NO.: Planned Sign Program Case No. 01-002
APPLICANT: Russ Sheppel
LOCATION: 880 Oak Park Boulevard, Arroyo Grande
ENVIRONMENTAL
DETERMINATION: Categorical Exemption per CEQA Guidelines Section 1'5311
REPRESENTATIVE: Kim Hatch, Pults & Assoc.
The applicant is proposing signage for the Oak Park Professional Plaza.
Any person affected or concerned by this application may submit written comments to the
Department of Administrative Services before the City Council Hearing, or appear and be heard
in support of or opposition to the project at the time of the hearing.
Any person interested in the proposal can contact the Community Development Department at
214 E.. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to
5:00 p.m.). The project application will be available for public inspection at the above address.
I
If you challenge an item in court, you may be limited to raising those issues you or someone
else raised at the Public Hearing described in this notice, or in written correspondence delivered
to the Planning Commission at, or prior to, the Public Hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to
invalidate the action of the legislative body for which the notice was given.
Date and Time of Hearing: Tuesday, September 25,2001 at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
Kelly W mo~, Director of Administrative Servicesl
Deputy City Clerk
Publish 1 Time, September 15, 2001
.<
MEMORANDUM
TO: CITY COUNCIL J
FROM: KERRY McCANTS \
COMMUNITY DEVELOPMENT DIRECTOR \..~
BY: ~1t: KELLY HEFFERNON
ASSOCIATE PLANNER
SUBJECT: PLANNED SIGN PROGRAM CASE NO. 01-002; 880 OAK PARK
BOULEVARD; RUSSSHEPPEL
DATE: SEPTEMBER 25, 2001
RECOMMENDATION:
The Planning Commission recommends that the City Council adopt the attached
resolution approving Planned Sign Program Case No. 01-002.
FUNDING:
No fiscal impact.
BACKGROUND:
The project site is located within the Highway Service (H-S) District of the Oak Park
Acres Planned Development. The applicant proposes to modify the Planned Sign
Program for the Oak Park Professional Plaza, specifically for Sheppel buildings 2 and 3.
The Kennedy Health Club will have to return with an amendment to this planned sign
program for their signage. A total of twenty (20) tenant wall signs, four (4) building
identification wall signs and two (2) directory signs are proposed. The existing
monument sign would be relocated to the new driveway entrance. The proposed
signage meets the sign requirements of the Davelopment Code as shown in the table
below:
---.--..---.-
City Council
Sheppel PSP 01-002
September 25, 2001
Page 2
PLANNED SIGN PROGRAM SUMMARY
Sign Type # of Signs Proposed Maximum Proposed
Proposed Square Footage Square Lettering
Footage
Tenant Wall Sign (#3) 4 5.00 s.f. n/a
Tenant Wall Sign (#4) 8 5.00 s.f. n/a
Tenant Wall Sign (#5) 4 5.44 s.f. n/a
Tenant Wall Sign (#6) 4 4.66 s.f. n/a
Subtotal: 20 100.40 s.t.
Building Wall Sign "SHEPPEL
(Sheppel2) 2 10.48 s.f. OFFICE
BUILDING"
Building Wall Sign "OAK PARK
(Sheppel3) 2 13.75 s.f. SURGERY
CENTER"
Subtotal: 4 48.46 s.t. 100 s.t.
Directory Sign 2 9.96 s.f. 32 s.f. n/a
Subtotal: 2 19.92 s.t. 64 s.t.
Monument Sign "OAK PARK
(Existing) 1 42 s.f. 50 s.f. PROFESSION
AL PLAZA"
TOTAL: 27 . 210.78 nla
ENVIRONMENTAL ASSESSMENT:
Staff has reviewed this project in compliance with the California Environmental Quality Act,
and has found that the project is exempt per section 15311(a) of the CEQA Guidelines.
AL TERNA TIVES:
The following alternatives are presented for Council's consideration:
- Uphold the Planning Commission's recommendation and adopt the
attached resolution;
- Do not approve the Planning Commission's recommendation;
- Modify as appropriate and approve Planned Sign Program 01-002;
- Provide direction to staff
Attachments:
Resolution of approval
Exhibit "A": Conditions of Approval
Exhibit "B" Planned Sign Program Report
1. Planning Commission Meeting Minutes of July 17, 2001
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PLANNED SIGN
PROGRAM CASE NO. 01~02 FOR THE OAK PARK
PROFESSIONAL PLAZA, APPLIED FOR BY RUSS
SHEPPEL, LOCATED AT 880 OAK PARK BOULEVARD
WHEREAS, on July 17, 2001 the Planning Commission of the City of Arroyo Grande held
a duly noticed public hearing to consider Planned Sign Program Case No. 01-002; and
WHEREAS, after due study, the Planning Commission recommended that the City
Council approve Planned Sign Program Case No. 01-002; and
WHEREAS, on September 25, 2001, the City Council of the City of Arroyo Grande held a
duly noticed public hearing to consider Planned Sign Program Case No. 01-002 in
accordance with City Code; and
WHEREAS, the City Council reviewed and considered the information and public
testimony presented at the public hearing, the staff report and other information that are
part of the public record; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
1. The proposed signs are consistent with the goals, objectives, policies and
programs of the Arroyo Grande General Plan and any applicable design
guidelines.
2. The proposed signs conform to applicable development standards and
provisions of the Development Code, and will not be detrimental to the
public health, safety or welfare.
3. The physical location or placement of the signs is compatible with the
surrounding neighborhood and do not pose a safety risk.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby approves Planned Sign Program Case No. 01-002, with the above
findings and subject to the conditions as set forth in Exhibit "A", attached hereto and
incorporated herein by this reference.
RESOLUTION NO.
PAGE 2
On motion by Council Member , seconded by Council Member , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was adopted this 25th day of September, 2001.
_.~--, .-
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-----"-" _._--,_._-~----,-_._-
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
PLANNED SIGN PROGRAM CASE NO. 01-002
880 Oak Park Boulevard
Oak Park Professional Plaza
COMMUNITY DEVELOPMENT DEPARTMENT
GENERAL CONDITIONS
1. This approval authorizes the following signage for the Oak Park Professional
Plaza, as illustrated in Exhibit "B".
2. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
3. The applicant shall comply with all conditions of approval for Planned Sign
Program Case No. 01-002.
4. This application shall automatically expire on September 25, 2003 unless a
building permit is issued. Thirty (30) days prior to the expiration of the approval,
the applicant may apply for an extension of one (1) year from the original date of
expiration.
5. Development shall occur in substantial conformance with the plans presented to
the City Council at the meeting of September 25,2001 and marked Exhibit "B".
6. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because of
the issuance of said approval, or in anyway relating to the implementation
thereof, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney's fee's which the City, its agents, officers or employees may be required
by a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
DEVELOPMENT CODE
7. Development shall conform to the PD 1.1 zoning requirements and the Sign
Ordinance except as otherwise approved.
RESOLUTION NO.
PAGE 5
BUILDING AND FIRE DEPARTMENT
8. The project shall comply with the most recent editions of the Califomia State Fire
and Building Codes and the Uniform Building and Fire Codes as adopted by the
City of Arroyo Grande.
10. The applicant shall obtain any necessary permits from the City's Fire and
Building Department, as determined by the Chief Building Inspector.
PUBLIC WORKS DEPARTMENT
11. The applicant shall be responsible for obtaining an encroachment permit for any
work performed within a public right of way.
ARROYO GRANDE PLANNING COMMISSION A TT ACHMENT 1
MINUTES
JULY 17, 2001
PAGE 1
Chair tello called the regular meeting of the Planning Commission of the City of
Arroyo Gra e to order at 7:00 p.m.
ROLL CALL
X Comml ioner Brown
X Commissi er Fowler
X Commissione uthrie
X Vice Chair Keen
X Chair Costello
APPROVAL OF MINUTES
The minutes of the July 3, 2001 Planning ommission meeting were not approved
as written. Commissioner Costello particular points he wished to be
included in the list on page 5.
ITEM I.
I.A. ORAL COMMUNICATIONS
Wayne King, 21 2 Poterville, Pismo Beach expressed i
of the Van Derveen property at 1537 Branch Mill Road.
1.8. WRITTEN COMMUNICATIONS
1. Technical materials related to the Circulation Element titled culation
Element (Draft) prepared by Higgins Associates Traffic Engineers.
- 2. Letters regarding the General Plan Update from concerned citiz s
submitted after the agenda packet was distributed.
ITEM II. PUBLIC HEARING ITEMS
II A. PLANNED SIGN PROGRAM CASE NO. 01-002; APPLICANT -RUSS
SHEPPEL; LOCATION - 880 OAK PARK BLVD.
Ryan Foster, Assistant Planner, reported that the project site is located within the
Highway Service (H-S) District of the Oak Park Acres Planned Development. The City
Council takes final action on all projects within a Planned Development zoning
designation.
The applicant proposes to modify the Planned Sign Program for the Oak Park
Professional Plaza. The proposed signage is specifically for Sheppel buildings 2 and
3. The Kennedy Health Club will have to return with an amendment to this planned
sign program for their signage. A total of twenty (20) tenant wall signs, four (4)
building identification wall signs and two (2) directory signs are proposed. The
existing monument sign would be relocated to the new driveway entrance. The
~--_.__....._...~ --- ------~...~...._----
ARROYO GRANDE PLANNING COMMISSION
MINUTES
JULY 17,2001
PAGE 2
proposed signage meets the sign requirements of the Development Code as shown
in the table included in this packet.
Assistant Planner Ryan Foster reported that the Architectural Review Committee and
staff recommend that the Planning Commission adopt Resolution No. 01-1799,
thereby recommending approval of the proposed Planned Sign Program to the City
Council
Commissioner Fowler: Questions regarding positioning of signage.
Commissioner Keen: Question regarding color, if approved by ARC and lighting i
requirements. I
I
James Guerra, representative for applicant responded to Commissioner Fowler's
question regarding position of signage, and questions for Commissioner Keen
regarding color and lighting.
Commissioner Guthrie, Commissioner Fowler, Commissioner Brown no comment
Commissioner Gutherie moved that the Plannina Commission adopt, with
attachments:
RESOLUTION NO. 01-1799 \
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF ARROYO GRANDE
RECOMMENDING THAT THE CITY COUNCIL
APPROVE PLANNED SIGN PROGRAM 01-002,
WITH ATTACHMENTS, LOCATED AT 880 OAK
PARK BOULEVARD.
Commissioner Fowler seconded the motion. The motion was approved bv the
followina roll call vote:
ROLL CALL VOTE
X Commissioner Gutherie
X Commissioner Fowler
X Commissioner Brown
X Vice Chair Keen
X Chair Costello
ITEM. III. NON-PUBLIC HEARING ITEMS
":
-..----- ---. ...__..~_.._--...._..- --
8.c.
CITY OF ARROYO GRAND~
CITY COUNCIL MEETING
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a public
hearing on the following project:
CASE NO. Amended Conditional Use Permit 01-001
APPLICANT: AGRA, LLC
LOCATION: Five Cities Center, Phase II
ENVIRONMENTAL
DETERMINATION: Categorically Exempt
REPRESENTATIVE: Nadel Architects, Inc.
The City Council will consider a proposal to allow a restaurant use in Building" J" of the Five Cities
Center, Phase II. Also proposed is a change in the designated use of Building "L" from restaurant
to retail commercial.
In compliance with the California, Environmental Quality Act, the Community Development
Department has determined that the proposed project is categorically exempt under Section
15305 of the CECA Guidelines.
Any person affected or concerned by this application may submit written comments to the
Department of Administrative Services before the City Council hearing, or appear and be heard
in support of or opposition to the project and the environmental impacts at the time of hearing.
Any person interested in the proposal can contact the Community Development Department at
214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 A.M. to 5:00
P.M.).
If you challenge an item in court, you may be limited to raising only those issues you or someone
else raised at the public hearing described in this notice, or in written correspondence delivered to
the City Council at, or prior to, the public hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to invalidate
the action of the legislative body for which the notice was given.
Date and Time of Hearing: Tuesday, September 25, 2001 at 7:00 p.m..
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420 .
Kelly Wetmor ,Administrative Services Director!
Deputy City Clerk
Publish 1 time, September 15, 2001
MEMORANDUM
TO: CITY COUNCIL
FROM: KERRY McCANTS
COMMUNITY DEVELOPMENT DIRECTOR
BY: ~.* . KELLY HEFFERNON
ASSOCIATE PLANNER
SUBJECT: AMENDED CONDITIONAL USE PERMIT CASE NO. 01-001 TO
MODIFY THE APPROVED SITE PLAN FOR CONDITIONAL USE
PERMIT 96-541 (FIVE CITIES CENTER, PHASE II)
DATE: SEPTEMBER 25, 2001
RECOMMENDATION:
The Planning Commission recommends the Council adopt a Resolution approving
Amended Conditional Use Permit Case No. 01-001, located at the Five Cities Center,
Phase II.
FUNDING:
No fiscal impact.
BACKGROUND:
The City Council approved Conditional Use Permit 96-541 to construct the Five Cities
Center in July 1996, which included the construction of fourteen (14) commercial buildings
in two phases. The site plan approved as part of the conditional use permit designated the
location and maximum size of building footprints. The uses of each building were also
determined through the CUP process. As shown on the approved site plan, Buildings I, J
and K were designated for commercial retail uses, and Buildings Land M were designated
for restaurant uses (reference Attachment 1).
Construction of Phase I of the Center was completed in February 2000, and Buildings J
and K have been completed for Phase II, with Buildings I, Land M yet to be constructed.
Trader Joe's currently occupies the majority of Building K, and Building J is presently
vacant with two (2) leases pending subject to Council approval of the proposed change in
land use to allow restaurants.
The City Council approved an Amendment to CUP 96-541 on November 10, 1998 to
relocate Building L approximately sixty (60') feet closer to West Branch Street, and to
City Council
Five Cities Center, Phase II
September 25, 2001
Page 2
increase the size of Building M by 1,346 square feet. Because a building permit was
never issued for these two structures, the Amendment to CUP 96-541 expired on
November 10, 2000 and the plans remain the same as per the original approval in 1996.
The Planning Commission considered the proposed amendments to CUP 96-541 on
September 18, 2001. After discussing issues related to landscaping and parking
requirements, the Planning Commission unanimously recommended approval of the
project to the City Council (reference Attachment 2 for Draft Planning Commission
meeting minutes). Staff has added Conditions of Approval Nos. 8 and 9 per Planning
Commission direction.
DEVELOPMENT CODE REQUIREMENTS:
Section 9-03.050 of the Development Code states the following with regard to
modifications to conditional use permits:
Revisions or modifications of Conditional Use Permits may be requested by the
applicant. Further, the Planning Commission may periodically review, modify, or
revoke a Conditional Use Permit.
1. Revisions/Modifications Requested by Applicant.
A revision or modification to an approved Conditional Use Permit, such as,
but not limited to, change in conditions of approval, expansions,
intensification, location, or hours of operation, may be requested by an
applicant. The applicant shall supply necessary information, as determined
by the City, to indicate reasons for the requested change. The requested
revision or modification shall be processed in the same manner as the
origmalCondmonalUsePerm~
DISCUSSION:
The applicant has requested the following amendments to CUP No. 96-541:
1. Change the land use designation of Building L from restaurant to commercial
retail;
2. Rotate and move Building L to be parallel with Rancho Parkway and
approximately forty (40') feet closer to West Branch Street;
3. Allow 4,095 square feet of restaurant space in Building J;
4. Allow outdoor patio seating areas for Building M, and between Buildings J and
K;and
5. Decrease the size of Building M from 6,500 square feet to 5,000 square feet.
There are no changes proposed for Buildings I or K. The net change in allocated land
uses is as follows:
~-----
City Council
Five Cities Center, Phase II
September 25, 2001
Page 3
PHASE II LAND USE CHANGES (S.F.)
Existing (per Proposed Net Difference
CUP 96-541)
Retail 56,000 s.f. 57,930 s. f. +1,930
Commercial
Restaurant 10,500 s.f. 9,095 s.f. -1 ,405
The main issue raised by the CUP Amendment is how parking and circulation for the
project will be affected. As seen in the above table, the change in land use for Phase II is
an overall reduction in restaurant square footage, which has a higher parking ratio than
retail commercial. The decrease in restaurant use correlates with an overall decrease in
required parking. The parking calculations shown on the site plan (reference Exhibit "B" of
the Resolution) and summarized in the table below show that the proposed changes in
land use do not adversely impact the parking configuration or the ability to provide
sufficient parking for Phase II. Moving Building L from the approved site to the revised
location will also have no impact on the parking and circulation, and would further reduce
potential negative impacts related to noise to adjacent residences by moving the building
further away.
SUMMARY OF PARKING REQUIREMENTS
Proposed Parking Required Parking
Commercial Retail n/a (shared parking area) 234 stalls
Restaurant n/a (shared parking area) 91 stalls
Patio Seating n/a (shared parking area) 15 stalls
---------- --------- ---------
---------- --------- ---------
Total: 348 stalls 340 stalls
ENVIRONMENTAL ASSESSMENT:
Staff has reviewed this project in compliance with the California Environmental Quality Act,
and has found that the project is exempt per section 15304 of the CEQA Guidelines.
Therefore, staff does not anticipate that this amendment to the previously approved project
will have an adverse effect on the environment.
AL TERNA TIVES:
The following alternatives are presented for Council consideration:
1. Approve the Planning Commission's recommendation and adopt the resolution;
2. Modify the Planning Commission's recommendation and adopt the resolution; or
3. Take tentative action to deny the project application and direct staff to prepare
the appropriate resolution for City Council action.
City Council
Five Cities Center, Phase II
September 25,2001
Page 4
If the Council selects alternative 3, staff will return with the appropriate resolution at a
later meeting.
Attachments:
Resolution of approval .
Exhibit "A": Conditions of Approval
Exhibit "B": City Council Resolution No. 3157
Exhibit "C": Site Plan
Exhibit "D": Planning Commission Resolution No. 99-1698
1. Original Site Plan for Phase II of the Five Cities Center
2. Draft Planning Commission Meeting Minutes of September 18, 2001
-_._.....~-,--------
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AMENDED
CONDITIONAL USE PERMIT CASE NO. 01-001, APPLIED
FOR BY AGRA, LLC, LOCATED AT FIVE CITIES CENTER,
PHASE II (RANCHO PARKWAY AND WEST BRANCH
STREET)
WHEREAS, the City Council of the City of Arroyo Grande has considered an application
for an amendment to Conditional Use Permit No. 96-541, filed by AGRA, LLC, for a
modification to the approved site plan; and
WHEREAS, the City Council has held a duly noticed public hearing on this application in
accordance with the law; and
WHEREAS, the City Council has found that this project is consistent with the General
Plan and the environmental documents associated therewith; and
WHEREAS, the City Council has found that this project is categorically exempt under
Section 15304 of State CEQA Guidelines; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
FINDINGS FOR APPROVAL
Conditional Use Permit Findings:
1. The proposed use is permitted within the Rancho Grande Planned Development
(PD 1.2) pursuant to Section 9-03.050 of the Development Code, and complies
with all applicable provisions of the Development Code, the goals and objectives of
the Arroyo Grande General Plan, and the development policies and standards of
the City.
2. The proposed use will not impair the integrity and character of the district in which
it is to be established or located because the proposed use is similar to
surrounding uses.
3. The site is suitable for the type and intensity of use or development that is
proposed because all the necessary easements, circulation, parking and setbacks
would be provided.
4. There are adequate provisions for water, sanitation, and public utilities and
services to ensure the public health and safety.
5. The proposed use will not be detrimental to the public health, safety, or welfare, or
materially injurious to properties and improvements in the vicinity because the
proposed project would not create adverse environmental impacts.
----...---
RESOLUTION NO.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby approves Amended Conditional Use Permit Case No. 01-001, with the
above findings and subject to the conditions as set forth in Exhibit "A", attached hereto
and incorporated herein by this reference.
On motion by Council Member , seconded by Council Member , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this day of 2001.
RESOLUTION NO.
PAGE 3
MICHAELA. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-----".~--,-...-
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
AMENDED CONDITIONAL USE PERMIT CASE NO. 01- 001
AGRA, LLC
FIVE CITIES CENTER, PHASE II
COMMUNITY DEVELOPMENT DEPARTMENT
This Amendment to Conditional Use Permit No. 96-541 authorizes modifications to the
approved site plan as follows:
a. Change the land use designation of Building L from restaurant to commercial retail;
b. Rotat~ and move Building L to be parallel with Rancho Parkway and approximately
forty (40') feet closer to West Branch Street;
c. Allow 4,095 square feet of restaurant space in building J;
d. Allow outdoor patio seating areas for Building M, and between Buildings J and K;
and
e. Decrease the size of Building M from 6,500 square feet to 5,000 square feet.
GENERAL CONDITIONS
1. All conditions of approval for Conditional Use Permit No. 96-541 shall remain in full
force and effect as indicated in City Council Resolution 3157 approved on July 9,
1996 included herein as Exhibit "B" and made a part hereof.
2. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
3. The applicant shall comply with all conditions of approval for this Amended
Conditional Use Permit Case No. 01-001.
4. This application shall automatically expire on September 25, 2003 unless a
building permit is issued. Thirty (30) days prior to the expiration of the approval,
the applicant may apply for an extension of one (1) year from the original date of
expiration.
5. Development shall occur in substantial conformance with the plans presented to
the City Council at the meeting of September 25, 2001 and attached hereto as
Exhibit "C". All related site improvement plans shall be revised to be consistent
with the amended site plan.
6. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because of
the issuance of said approval, or in anyway relating to the implementation thereof,
or in the alternative, to relinquish such approval. The applicant shall reimburse the
City, its agents, officers, or employees, for any court costs and attomey's fee's
---......._- --..-----------
RESOLUTION NO.
PAGE 5
which the City, its agents, officers or employees may be required by a court to pay
as a result of such action. The City may, at its sole discretion, participate at its
own expense in the defense of any such action but such participation shall not
relieve applicant of his/her obligations under this condition.
SPECIAL CONDITIONS
7. Prior to issuance of building permit for Buildings Land M, the applicant shall
submit revised building elevations for review and approval by the Architectural
Review Committee, Planning Commission, and City Council.
8. The seating capacity between Buildings K and L shall be limited to 28 persons,
and the patio area for Building M shall be limited to 400 square feet.
9. The screen fencing and landscaping on the bank adjoining St. Patrick's School
and the project site shall be completed per the approved landscape plan, as
amended per Planning Commission Resolution No. 99-1698 attached hereto as
Exhibit "D", prior to issuing a certificate of occupancy.
10. Prior to issuance of a building permit for buildings Land M, site improvement plans
pertaining to parking and landscaping for Buildings Land M shall be reviewed and
approved by the Community Development Department and Parks and Recreation
Department.
PUBLIC WORKS DEPARTMENT
11. Prior to issuance of a building permit for Building Land M, revised site
improvement plans pertaining to the locations for Buildings Land M, including
grading and utility plans, shall be submitted for the review and approval of the
Public Works Director and the community Development Director.
------------
.
EXHIBIT B
RESOLUTION NO. 3157
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PD SPECIFIC
PLAN/CONDITIONAL USE PERMIT CASE NO. 96-541;
TENTATIVE TRACT MAP 2220 AND PLANNED SIGN r
PROGRAM 96-118, APPLIED FOR BY GENCOM, INC. FOR' !
AN APPROXIMA TEL Y 45 ACRE SITE AT WEST BRANCH t
STREET AND RANCHO PARKWAY, REFERRED TO AS ....
GRANDE PLAZA.
WHEREAS, GenCom, Inc. (the "Applicant") has submitted applications to the City of
Arroyo Grande for a planned development specific plan/conditional use pennit; tentative tract
map and a planned sign program for an approximately 45 acre site located at West Branch Street
and Rancho Parkway, referred to as Grande Plaza; and
WHEREAS, the City Council of the City ..of Arroyo Grande has prepared an
Environmental ~mpact Report (EIR) for the Grande Plaza; and
WHEREAS, a Draft Environmental Impact Report was prepared and circulated for public
review in accordance with CEQA and the City's local CEQA guidelines; and
WHEREAS, the Planning Commission of the City of Arroyo Grande held public hearings
on April 16, May 24, June 4, and June 20, 1996, and the City Council held a public hearing on
July 9, 1996 to consider the request and allowed all interested persons the opportunity to be
heard; and
WHEREAS, a Final Environmental Impact Report was prepared which incorporates
written responses to comments received on the Draft EIR in accordance with CEQA and the
City's local CEQA guidelines; and
WHEREAS, adverse environmental impacts are mitigated to the maximum extent feasible
by the mitigation measures described in the Final Environmental Impact Report, and no additional
environmental review is required pursuant to Section 15162 of the State CEQA Guidelines; and
WHEREAS, the City Council has reviewed and considered the infonnation contained in
the Final Environmental Impact Report, written and oral staff reports. Additional infonnation
supporting the following fmdings is provided in Attachment "B". Written reports are r
incorporated by this reference.
PD Specific Plan Findings:
,~
1. The proposed specific development plan is consistent with the goals, objectives policies
and programs of the Arroyo Grande General Plan.
------.--..- ."___,._u___ -"'----
,
RESOLUTION NO.3 1 57
PAGE TWO
2. The proposed specific development plan will not adversely affect the public health, safety,
or welfare, or result in an illogical land use pattern.
3. The proposed specific development plan is necessary and desirable in order to lmplement
the provisions of the General Plan.
4. The development standards contained in the specific development plan wi1l result in a
superior development to that which would occur using standard zoning and development
regulations.
Tentative Tract-Map Findings:
1. The proposed Tentative Tract Map.2220 is consistent with goals, objectives, policies,
plans, programs, intent, and requirements of the Arroyo Grande General Plan, as well as
any applicable Specific Plan, and the requirements ofTitIe 9.
2. The site for proposed Tentative Tract Map 2220 is physically suitable for the type of
development proposed.
3. The site for proposed Tentative Tract Map 2220 is physically suited for the proposed
density of development.
4. The design of Tentative Tract Map 2220 and the proposed improvements are not l.ikely to
cause substantial environmental damage or substantially and avoidably injure fish or
wildlife or their habitat.
5. The design of the subdivision for Tentative Tract Map 2220 and the type of improvements
are not likely to cause serious public health problems.
6. The design of the Tentative Tract Map 2220 or the type of improvements will not conflict
with easements acquired by the public at large for access through, or use of, property
within the proposed Tentative Tract Map or that alternate easements will be substantially
equivalent to ones previously acquired by the public.
7. The discharge of waste from the proposed subdivision in an existing community sewer
system wiII not result in violation of existing requirements as prescribed in Division 7
(commencing with Section 13000) of the California Water Code. The existing waste
discharge sewer system can accommodate the wastes that may result from this project.
8. Adequate public services and facilities exist or will be provided as the result of the
proposed Tentative Tract Map 2220 to support project development.
--_..__._.._'".~_._-_._~ .
----------
RESOLUTION NO. 3157
PAGE THREE
Planned Sign Program Findings:
1. The proposed signs as conditioned, are consistent with the goals, objectives, policies and r
programs of the Arroyo Grande General Plan. Additional review of signage by the staff
and Architectural Advisory Committee is required prior to approval. Said review wi1l be
pursuant to project-specific design guidelines which are required by the PD approval.
~
2. The proposed signs conform to the applicable development standards as modified by the
PD Specific Plan, and provisions of this Title and will not be detrimental to the public
health, safety or welfare.
3. The physical location or placement of signs are compatible with the surrounding
neighborhood and does not pose a safety risk.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follows:
1. The City Council certifies that the Environmental Impact Report has been prepared
and completed in compliance with CEQA, the State CEQA Guidelines. and the
City's Rules and Procedures.
2. The City Council hereby states that the information contained in the final EIR has
been reviewed and considered by the members of the City Council.
3. The City Council hereby approves the applications submitted by GenCom, Inc. for
a planned development ordinance amendment; conditional use pennit (specific
development plan); tentative tract map and a planned sign program, subject to the
Conditions of Approval in Attachment "A".
On motion by Council Member Souza , seconded by Council
Member Brandy , and by the following roll call vote, to wit:
AYES: Souza, Brandy, Fuller, and Mayor Dougall
NOES: Council Member Lady
ABSENT: None r
the foregoing Resolution was passed and adopted this 9th day of July, 1996. f
i
I
i
. -
------~.~-~._--_.__.._"- ----_._-----~--- -----
RESOLUTION NO. 3157
PAGE FOUR
'11~a.~
A TIEST: NANCY A. A VIS, CITY CLERK
-. ".
APPROVED AS TO FORM: i~..:i- ~ .R
TIM/THY J. AR~5CITY ATIORNEY
APPROVED AS TO CONTENT: f&Lf.iT L .It(~
ROBERT L. HUNT, CITY MANAGER
I, NANCY A. DAVIS, City Clerk ofLhe City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury that the foregoing
Resolution No. 3 157 is a true, full, and correct copy of said Resolution passed and adopted
this 9th day of July, 1996.
WITNESS my hand and the Seal of the City of Arroyo Grande, affIxed this day of
July, 1996.
77~ a. ~
NANCY A A VIS, CITY CLERK
-"~-'-'-_.'--"~"-""._, --'---~~-
ATTACHMENT "A"
PD Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 r
Page 1 -
DRAFT CONDITIONS OF APPROVAL
GENERAL CONDITIONS
COMMUNITY DEVELOPMENT DEPARThIENT
1. The applicant shan ascertain and comply with an Federal, State, County and City
requirements as are applicable to this project.
2. The applicant shall comply with a11 conditions of approval for the following applications:
Planned Development Ordinance Case No. 96-001; Conditional Use Permit Case No. 96-
541 (Specific Development Plan); Tentative Tract Map No. 2220; Planned Sign Program
Case 96-118.
3. These applications shall automatically expire on [date of adoption], unless a building
permit is issued. Thirty (30) days prior to the expiration of the approval, the applicant
may apply for an extension of one (1) year trom the original date of expiration. The .
tentative map approval shall automatically expire on (date of adoption], unless the final
map is recorded or an extension is granted pursuant to Section 9-02. 140.C. of the
Development Code.
4. One yea r a fier the issuance of a final certificate of occupancy, the applications shall be
reviewed by the Tmffic Committee and the City Council for traffic impacts on Rancho
Parkway and Camiru) Mercado, to determine if the portion of Camino Mercado between
the entrance on Camino Mercado and Rancho Parkway should be converted to a one way
street (west). A public hearing shall be required to review this issue. The applicant shall
deposit with the City a bond or other security equal to the cost of such conversion as
determined by the Public Works Director. This bond or security shall be released if the
one-way street is deemed not necessary.
5. Development shall occur in substantial confonnance with the plans presented to the f
Planning Commission at the meeting of [date of adoption] and marked "Exhibit "A", and
Exhibits "c" through "E".
I
'--
6. The applicant shall agree to defend at hislher sole expense any action brought against the
City, its present or fonner agents, officers, or employees because of the issuance of said
approval, or in anyway relating to the implementation thereof, or in the alternative, to
rdillf'Juish such approvaL The applicant shall reimburse the City, its agents, officers, or
_._---~--_.. '-'--'-.-..,.- -~,._--_._--_..--
PD Ordinance Case No. 96-001;
Conditional Use Pennit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 2 .
employees, for any court costs and attorney's fee's which the City, its agents, officers or
employees"may be required by a court to pay as a result of such action. The City may, at
its sole discretion, participate at its own expense in the defense of any such action but such
participation shall not relieve applicant ofhislher obligations under this condition.
7. Prior to issuance of a certificate of occupancy, for theflI'St buiIding the.developer shall
provide mail receptacles for the units as required by the Postmaster of the Pismo Beach
Post Office. .
TREES
8. Prior to issuance of grading permit and during construction the applicant shall
comply with the provisions of Ordinance 431 C.S., the Community Tree Ordinance.
TRAFFIC/SIGNALIZATION FEES
9. Prior to final inspection the applicant shall pay the applicable Transportation Facilities
Development Impact Fee as required by Arroyo Grande Municipal Code Section 3-2.501
et. .seq., as may be updated in conjunction with the revised Circulation Element due to be
adopted in 1996-1997. (The payment of updated fee amounts is required as a mitigation
measure under CEQA.) If the impact fees have not been revised to reflect changes related
to the updated Circulation Element, applicant shall pay fees equal to 150% of fees in effect
at the time of final inspection. Once updated fee amounts are adopted, fees paid for future
phases shall be discounted if any overpayment occurs.
10. Prior to final inspection, the applicant shall pay the applicable Traffic Signalization Fees
as required by Municipal Code Section 3-2.3, et.seq. Said fees may be reduced by the
costs of installing traffic signals required by this approval. '
LIGHTING
11. Prior to issuance of a building pennit, an exterior lighting plan and site lighting footcandIe
plan shall be prepared subject to the review and approval of the Community Development
and Police Departments which shall comply with the provisions of Development Code
Sections 9-12.070 C(3) and 9-10.080.
-'._-~'---~"-"-'-_. "- ----~_..._-
\
PD Ordinance Case No. 96-001;
Conditional Use Pennit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 r
Page 3
NOISE
12. Construction shall be limited to between the hours of7:00 am and 6:00 pm on non-holiday
weekdays, and on Saturdays to between the hours 8:00 am and 6:00 pm. The operation of
heavy equipment in the area of the project to the southeast of Rancho Parkway, adjacent
to the school shall be limited to operation during the summer months, or required to install
temporary noise barriers. If operation during school year is necessary, such operation
shall be after regular school hours. Extended hours may be approved by the Public Works
Director with the concurrence of the ST. Patrick's School administration. Prior to such
grading, a noise abatement plan shall be submitted to the Community Development
Director for approval.
DEVELOPMENT CODE .
13. Development shall confonn with the adopted zoning requirements except as otherwise
approved.
14. Signage shall be subject to the requirements of Development Code Chapter 9-13. An
exception shall be granted for this project to exceed sign standards as follows: all center
identification signs may be up to, but not exceed twenty (20) feet in height and three
hundred (300) square feet in sign area.
15. Prior to issuance of a certificate of occupancy for all buildings, all ducts, meters, air
conditioning equipment and all other mechanical equipment, whether on the ground, on
the structure or elsewhere, shall be screened trom public view with materials
architeCturally compatible with the main structure. It is especially important that gas and
electric meters, electric transfonners, and large water piping systems be completely
screened tram public view. All roof-mounted equipment which generates nC?ise, solid
particles, odors, etcetera, shall cause the objectionable material to be directed away from
residential properties. A plan for the treatment of roof tops shan be submitted. to the
Community Development Department prior to issuance of building pennil Fire r
Department connections shall be separate from double-defector check valve assemblies to
allow screening of the double defector check valve assembly. !
\ -0
-
16. The applicant shall submit revised Design Review Guidelines to be approved by the
Architectural Advisory Committee, prior to the issuance of first building pennits. The
Design Review Guidelines shall include the architectural style pennitted; and the colors;
materials and structural design details allowed. Prior to issuance of any building pennits,
~-_...._-_.__._--,--- -~.
----
PD Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 4 -
the design of all structures, including screening and retaining wall design, shall be subject
to review by the Community Development Director for consistency with the approved
guidelines. The Director may refer said designs to the AAC for their review and
recommendations.
17. Setbacks and lot coverage and maximum building footprints shall be as shown on the
development plans, Exhibit "A," except as specifically modified by these conditions.
18. All parking spaces adjacent to a wall, fence, or property line shall have a minimum width
of 11 feet.
19. All planted areas shall be separated from driveway by concrete curbs.
20. The developer shall comply with Development Code Chapter 9-04, "Land Divisions."
21. The developer shan comply with Development Code Chapter 9-14, "Dedications, Fees and
Reservations. "
22. Prior to issuance of certificate of occupancy of first building, the developer shall comply
with Development Code Sections 9-10.070, "Fences, Walls and Hedges"; 9-10.080,
"Lighting"; 9-10.110, "Perfonnance Standards"; and 9-10.120 "Screening Requirements."
23. Prior to issuance of grading or building pennits, the developer shall comply with
Development Code, Chapter 9-12, "Parking and Loading Requirements."
24. Prior to paint or stucco color coat being applied to any building, the applicant shall paint a
test patch on the building including all colors. The remainder of the building may not be
painted until inspected by the Architectural Advisory Committee and the Community
Development Department or Building and Fire Department to verify that colors are
consistent with the approved color board. A 48 hour notice is required for. this inspection.
JOINT MAINTENANCE AGREEMENT
25. Prior to recordation of the final map, a joint maintenance agreement for all shared
facilities including: common driveways; open space areas; sewer lines; stonn drains etc.,
shall be submitted for review and approval of the City Attorney. The joint maintenance
agreement shall be recorded concUITently with the final/parcel map.
PD Ordinance Case No. 96-00 1;
Conditional Use Pennit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 r
Page 5 .
BONDING/SURETY t,
26. Prior to recordation of the final map, the applicant shall bond for conversion of the
portion of Camino Mercado between the entrance on Camino Mercado and Rancho
Parkway as a one way street. See also Condition 4.
LANDSCAPING
27. Prior to issuance of a building permit, a landscaping and irrigation plan shall be
prepared by a licensed landscape architect subject to review and approval by the Planning
Commission, Community Development, Police, Building and Fire, and Parks and
Recreation Departments. The landscaping plan shall include the foJIowing:
(1) Tree staking, soil preparation and planting detail;
(2) The use of landscaping to screen ground-mounted utility and mechanical
equipment;
(3) The required landscaping and improvements. This includes:
(a) Deep root planters shall be included in areas where trees are within five
feet (5') of asphalt or concrete surfaces and curbs;
(b) Water conservation practices including the use of low flow heads, drip
irrigation, mulch, gravel, drought tolerant plants and mulches shall be
incorporated into the landscaping plan;
(c) All slopes 2: 1 or greater shall have jute mesh, nylon mesh or equivalent
material;
(d) An automated irrigation system;
(4) The size, type and location of all plant materials;
--
(5) The type and location of all paving and furniture, including benches, fountains, or
other features.
(6) Treatment of all unbuilt pads.
. --"--_.'-"'-'-"---'---'---"~.'-- - -_.~--- . --_._-._"~
PD Ordinance Case No. 96-001;
ConditionaL Use Pennit Case No. 96-541 (Specific DeveLopment Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 6 .
SOLID W ASTE
28. Prior to issuance of a building permit for each building, a site plan shall be submitted
identifying the location of all trash containers, for review and approval by the Public
Works Department and the Community Development Department.
29. In such cases where trash bin enclosures are to be installed abutting structures, the
common wall shall be of a noncombustible masonry type material with no openings for
vents or windows.
30. Interior vehicle travelways shall be designed to be capable of withstanding loads imposed
by trash trucks.
UNDERGROUND UTILITIES
31- Prior to recordation of the tract map, the developer shall comply. with Development
Code Chapter 9-15, "Improvements". All new and onsite utilities shall be underground.
SPECIAL CONDITIONS
32. The applicant shall install landscape screening along West Branch in &ont of the detention
basin to buffer the view of the detention basin &om public view.
Landscape screening shaD also be required along the west side of Rancho Parkway, at
varying heights to buffer the view of the buildings and parking lot from the adjacent
residences. To protect the views of the adjacent residences, trees shall be clustered to
afford views or by the selection of species that because of height or canopy density will
afford views of the horizon. Landscaping in this area shall confonn to the landscape plans
approved by the Planning Commission and the Director of Parks and Recreation.
Significant landscape screening shall be placed adjacent to the east wall of Major tenant
VII and the rear loading areas, to reduce visibility of the center :&om the adjacent
residences.
33. Prior to issuance of a building permit for major tenant VII, a plan for the treatment of all
loading areas and storage areas shan be submitted to the Community Development
Director. Said plan shall ensure that such areas are screened ftom view by the residents on
Rancho Parkway.
. -------------.--.....,-
- -.--..-
PD Ordinance Case No. 96-00 I; ,
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 r
Page 7
34. All buildings shall not exceed thirty (30) feet in height and shall not block the views from
the adjacent residences to the west (except that architectural projections for roofline
variation and projections to screen roof mechanical equipment, may project up to tbirty-
four (34) feet). Grading cut and fin ~;\opes shall be in confonnance with the approved
grading plan shown in Exhibit "A."
35. The parking lot site plan shall be revised to show additional landscaping. Emphasis shall
be on planters with trees to break up aisles of parking spaces. The revision shall be
indicated in the landscaping plan required by Condition 27.
36. Per Title 24, Section 2-7102 of the State Disabled Access Regulations, the parking lot
shall provide seven (7) handicapped parking spaces for the fIrst five hundred (500), and
one (I) parking space for each additional two hundred (200).
37. The applicant shall install a sidewalk separated by a landscaped parkway extending the
project length of Rancho Parkway and Camino Mercado. The location and design of said
sidewalk and parkway shall be subject to review and approval by the City Engineer.
~ ~-. :' r\<. ,,. to issuance of building pennits, a revised circulation plan shall be submitted showing
- '."
lite IOC:Jlion for a transit turnout. It shall be located on a street frontage or in the project
parking lot. the location and design shall be subject to review and !!pproval of the
Community Development Director; after review and recommendation by the Director of
SCAT and SLRTA. At least 26 parking spaces shall be designated and signed as a park
and ride lot. Bicycle racks shall be installed at the equivalent of three (3) percent of the
total amount of parking spaces.
39. Prior to recordation of the final map, the applicant shall submit a Transportation Demand
Management program to reduce single-occupant car transportation, to be approved by the
Community Development Department Director.
P ARKS AND RECREATION DEPARTMENT CONDITIONS r
I
These features shall be reflected on a revised site plan subject to review and approval of the Parks I
and Recreation Director and Community Development Director. i
\ .-
Landscaping:
40. The developer shall pay the current street tree planting fee/deposit One IS gallon size or
---'--'-~-'-- -------
PO Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 8 -
larger street tree is required for every'fifty (50') feet of project frontage. Prior to issuance
of the certificate of occupancy, the developer, with the approval of the Park and
Recreation Director, may install all 15 gallon trees and receive a refund of deposit.
Additionally, developer shall pay an appropriate depositto cover installation ofinigation,
landscaping, street tree planting materials, as determined by the Parks and Recreation
Director and Community Development Director. Additional conditions regarding tree
species allowed are as follows:
(a) Very few pines to be used in landscaping plan, due to pine pitch canker disease in
area.
(b) No Laurel Figs to be included in landscape areas adjacent to sidewalks, parking
lots, buildings, curbs.
Tree PreservationlTree Removal Plan:
41. Prior to issuance of a grading or building permit, the developer shall submit a tree
preservation and tree removal plan to the Director of Parks and Recreation/City Arborist
for undeveloped parcels or lots with trees. The plan shall include the location, size and
specie of all trees located on the lot or on adjoining lots, where development could affect
the roots or limbs on trees or adjacent property.
42. All significant trees to be removed as designated by the Director of Parks and
Recreation/City Arborist shall be replaced at a 3:1 ratio and planted on site. With the
approval of the parks and Recreation Director, tree removal shall be mitigated by planting
on site, off-site, or payment ofin-lieu fees (at the current street tree fee rate for a 15
gallon tree). Larger trees may be required to mitigate tree removal. Prior to issuance of a
grading permit, all trees shall be planted or fees paid.
43. Prior to issuance of a grading pennit, aU trees to remain on site shall be marked with
paint/ribbon and protected by a five (5') foot vinyl or chain jink fence. The fence shall be
located at a minimum of eight (8') foot radius from tbe trunk of the tree.
I
44. AU trees on the construction site to be preserved shall be protected under the conditions of
the Community Tree Ordinance (431 C. S.) which include but are not limited to:
(a) No mechanical trenching within the drip line of a tree, unless approved by the
Parks and Recreation Director.
PO Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 f~
Page 9 -
l
(b) No storage of equipment, supplies, tools, etc., within 8' of the trunk of any tree.
(c) No grading shall occur under a trees dripline, unless approved by the Parks and
Recreation Director.
(d) A five foot (5') protective fence shaH be constructed a minimum of 8' from the
trunk of each tree.
45. All trees to be pruned, shaH be pruned under supervision of a Certified Arborist using the
International Society of Agricultural Pruning Standards.
Special Conditions:
46. The method of maintenance of detention basin shall be included on the plans (developer is
responsible for installation, operation, planting and maintenance of all landscaped areas,
p"rivate or public property).
47. Developer shall provide design details (or vendor specifications) for all streets cape items
(planters, waste containers, benches, bicycle racks etc.) with first building permit
app lications.
48. A deposit shall be required to cover the installation of irrigation, landscaping, and plant
materials (relocation) based upon the estimate of costs to be paid for and provided by the
developer. See condition 26.
49. Parking lot design shall include provisions for oversized, recreational vehicle parking
spaces; location and design shall be subject to review and approval of the Parks and
Recreation Director.
POLICE DEPARTMENT CONDITIONS
50. Prior to issuance of certificate of occupancy for.first building, the applicant shall post
handicapped parking, per Police Department requirements.
.-
51. Prior to issuance of certificate of occupancy for each building, the developer shall install a
burglary (or robbery) alarm system per Police Department guidelines, and pay the Police
Department alarm permit application fee of ($30.00).
--.--.....,... "-
PD Ordinance Case No. 96-001;
Conditional Use Pennit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 10 .
Special Conditions:
52. Driveways on West Branch shall be prohibited for the proposed restaurant site at comer of
West Branch and Rancho Parkway.
BtJILDING AND FIRE DEPARTMENT CONDITIONS
53. Prior to issuance of certificate of occupancy for each building, all addresses shall be clearly
visible on individual buildings.
UBC/UFC:
54. The project shall comply with the most recent editions of the California State Fire and
Building codes and the Unifonn Building and Fire Codes as adopted by the City of Arroyo
Grande.
55. All roofs shall be class "A".
Fire Lanes:
56. Fire lanes access roads must be installed prior to construction of first building.
57. All fire lanes must be posted and enforced, per Police Department and Fire Department
guide~ines.
Construction Tax:
58. Prior to issuance of building permits, applicant shall pay a construction tax pursuant to
Article 5, Chapter 3:, Title 3 of the Arroyo Grande Municipal Code.
Fire Hydrants:
59. Prior to importation of lumber on the site, fire hydrants shall be installed, per Fire
Department and Public Works Department standards.
Abandonments/Non-Confonning:
-
PD Ordinance Case No. 96-001;
Conditional Use Pennit Case No. 96-54 I (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 11 -
60. Prior to issuance of first grading permit or building permit, whichever occurs first,
applicant shall show proof of properly abandoning all non-conforming items such as septic
tanks) wells, underground piping and other undesirable conditions.
Security Key Box.:
61. Prior to issuance of a certificate of occupancy for each building, applicant must provide
approved "security key vault" per Building and Fire Department guidelines.
Fire Sprinkler:
62. Prior to issuance of a certificate of occupancy) all buildings must be fully sprinklered per
Building and Fire Department guidelines.
Opticom Device:
63. An optic om traffic signal pre-emption device shall be installed that meets Building and Fire
Department requirements, where traffic signals are installed.
Demolition PermitlRetaining Walls:
64. Prior to issuance of a building permit, a demolition permit must be applied for, approved
and issued for Sizzler relocation.
65. Sep~te pennits must be obtained for retaining walls.
Fire Flow:
66. Project shall have a fire flow of2,000 gpm for a duration of 4 hours.
Other Pennits:
67. Prior to issuance of a building permit, County Health Department approval is required for
all back flow prevention devices and restaurants.
Compaction Test:
68. Prior to concrete pour inspection, compaction tests are required for all footings.
--._-
PO Ordinance Case No. 96-00 1;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 [
Page 12 .
Electrical Conduit:
69. Electrical conduit shall have a separate ground wire installed.
Special Conditions:
70. Must comply with Article 87 of tbe UFC during construction.
PUBLIC WORKS DEPARTMENT CONDITIONS
All conditions of approval herein specified, unless otherwise noted, are to be
complied with prior to the filing of the map.
Streets:
71. The applicant shall offer for dedication to the public by certificate on the map or by
separate document road widening as may be required on Camino Mercadot Rancho
Parkway and West Branch Street as required by the traffic repo~ or the Director of
Public Works.
72. The intersection of West Branch and Rancho Parkway shall be designed ih accordance
with City Standards or as directed by the Director of Public Works.
73. Access shall be denied to lots 4, 5t 6, 7t and 8 from Camino Mercado and lots 8, 9, 10, 11
12, q, and 16 from Rancho ParkwaYt and lots 2, 11 and 16 from West Branch Street, and
this shall be by certificate and designation on the map.
74. A private easement be reserved on the map or by separate document for shared access and
parking on all lots, including the existing Festival Theater parking lot and parcel.
75. Improvements required for project development will include street paving, curb, gutter, (
street lights, sidewalks, landscaping, the required utilities, grading, drainage and conduits I
I
for signalized cross walk on Rancho Parkway.
t_
76. Prior to street paving, all underground improvements required for development of parcels
within Tract 2220 shall be installed.
PD Ordinance Case No. 96-00 I;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 13 .
Grading:
77. AU grading shan be done in conformance with Grading Ordinance 303 C.S.
Improvements:
78. All public improvements shall be designed in accordance with City specifications and
standards, including the following:
a. Street plan and profile:
b. Drainage ditches, culverts, and other structures (if drainage calculation require):
c. Water plan:
d. Sewer plan:
e. Grading and erosion control plan for subdivision related improvements:
f. Provide necessary easements to all water and sewer mains and storm drains.
79. Prior to approval of grading and improvement plans, the applicant shall enter into an
agreement with the City for inspection of said improvements.
Water:
80. Fire hydrants shall be installed at minimum of intervals along all public streets and on site
subject to approval of the Fire Chief.
Sewer:
81. The subdivider shall install sewer laterals to each buildable lot shown on the tentative map
at a size appropriate for proposed use. The minimum size shall be calculated and
submitted to the Public Works Director for approval.
82. Abandonment of existing sewer and drainage easement shall be in accordance with
applicable provisions of the subdivision map act
83. The applicant is in the process of revising the Preliminary Plans for water, sewer and
storm drains. The revised Plans shall be subject tot he approval of the Public Works
Director.
84. City will not take maintenance of on-site storm drains installed by this project
- _____...u....~,__,._ ~ --
--._----
PO Ordinance Case No. 96-001;
Conditional Use Pennit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 [
Page 14 -
Storm Drainage:
85. An on-site grading plan incorporating a retarding basin with discharge to a point of
discharge approved by the City Engineer, will be required upon development in
accordance with Public Works and Community Development requirements.
86. Priorto recordation of the final map, the retardation basin shall be fully constructed in
accordance with approved plan or bonded for, and shall be constructed and functional
prior to issuance of any pennit to any parcel within Tract 2220.
87. A funding arrangement for the perpetual maintenance of the retarding basin shall be
submitted to the City for review and approval. Any maintenance agreement required for
said funding arrangement shall be recorded simultaneously with the recordation of the flOal
map. A copy of the recorded document shall be submitted to the City.
88. TIle Public Improvement Plan submittal shall include landscaping and irrigation plans for
the retardation basin, if the basin is to be maintained as part of a City landscape
maintenance district. The applicant's Engineer shall submit three (3) prints of the
landscaping and irrigation plans to the Public Works Department for checking purposes (1
set for Community Development, 1 set for Parks and Recreation). The landscape plans
will be part of the Public Improvement Plans, as reproducible mylar prints.
89. The applicant shall provide on-site retardation facilities designed and constructed to Public
Works and Community Development requirements prior to recordation of finaUparcel
map. The facilities shall be designed to accommodate the increased drainage water flow
of a 100 year storm event as a result of new development.
Public Utilities:
90. All new public utilities shall be undergrounded to comply with the Development Code.
91. All existing on-site public utilities shall be placed underground. r
92. Prior to occupancy of any parcel within tract 2220, all public utilities shall be operational. \-
93. At time of Public Improvement Plan review, plans shall be submitted to all applicable
public utility companies including but not limited to Pacific Gas and Electric (p.G. & E.),
General Telephone (G.T.E.), Cable TV and Southern California Gas Company for review.
- -_..._._--_..._,..,-_._._.._,-~-_.,.- --.-.----- -
PD Ordinance Case No. 96-001;
Conditional Use Pennit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 15 -
Comments trom the utilities regarding required easements, transformer locations, etc. shall
be forwarded to Public Works Department for review and approval.
EasementsIDedications:
94. A Public Utility, Cable TV, and Telephone easement shall be dedicated in a size and
location approved by the Public Works Dept. All public utility easements shall be shown
on the map.
95. The applicant shall dedicate pedestrian access and traffic control device easements at all
signal controlled intersections. The easement shall follow the Public Utility Easement, as
applicable, from curb return to curb return.
96. Retarding basins shall be dedicated on the final map as drainage easements, common to all
lots within Tract 2220 and areas tributary outside of Tract 2220.
97. All easements to be abandoned by the map (Government Code Section 66499.20) shall be
clearly identified as such with City-approved notation on the tentative and final map.
Soil Testing:
98. Prior to approval of tract map, a preliminary soils report, prepared by a civil engineer
registered in this state, and based upon adequate test borings, shall be required and
submitted to Public Works Department to comply with Government Code 66490
(SubcJ.!.vision Map Act).
99. Prior to approval of Improvement Plans, a soil analysis will be required for the
determination of street structural sections.
Fees:
100. Applicants shall pay engineering fees, per Resolution 2470.
Bonds/Surety:
101. Faithful Performance - 100% ofllie approved estimated cost of all public improvements.
102. Labor & Materials - 50% of the approved cost estimate.
-------....
------
PD Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 [
Page 16
103 One Year Guarantee - 10% of the approved cost estimate.
104. Monumentation - Prior to recordation of the final/parcel map, amount set by the
developer's engineer and approved by the Public Works Department of the monuments are
to be set and accepted by the City.
105. A grading and drainage and sedimentation and erosion control bond if grading is granted
by the City Council during the rainy season.
106. Prior to recordation of the final map, a current preliminary title report and subdivision
guarantee shall be submitted to the Public Works Director.
107. Public improvement plans prepared by a registered civil engineer and approved by the
Public Works Department will be required. hnprovement plans shall include surface
improvements plan and profile, underground improvements plan and profile, and signing
and striping plan for all arterial streets~
108. The Public Improvement Plan submittal shall include landscaping and inigation plans for
any area of Public right-of-way where landscaping is to be maintained by a City landscape
maintenance district. The Engineer shall submit three (3) prints of the landscaping and
irrigation plans to the Public Works Department for checking purposes (1 set for the
Community Development Department and 1 set for Parks and Recreation). The landscape
plans, when approved, shall be submitted to Public Works Department as reproducible
mylar prints.
109. The developer shall be responsible during construction for cleaning city streets, curbs,
gutters and sidewalks of dirt tracked from the subject site. The flushing of dirt and debris
to storm drain or sanitary sewer facilities shall not be permitted. The cleaning shall be
done after each day's work or as directed by the Director of Public Works or the
Community Development Director.
r
I
110. All required improvements shall be designed and constructed in accordance with the City I
of Arroyo Grande Standard Specifications and Drawings, including any standards updated I
prior to approval of the improvement plans. l ~_.
Engineering:
111. After the requested information is added to the plans they shall be resubmitted to the
--,._"_.~"----_._--,,-_.- - ~~-
PD Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan); .
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 17
-
Public Works Department for checking and approval prior to issuance of a building
permit. The following items shall be incorporated and labeled as proposed or existing, on
the site/utility plan before resubmittal:
a. Location & sizes of public water, sewer & stonn drainage facilities in abutting
street/all eys.
b. Location, quantity & sizes of all proposed/existing sewer & water laterals.
c. Location, quantity & orientation of trash enclosures.
d. Show all parcel lines and easements crossing the project site.
e. Show the locations and. dimensions of all existing driveways and sidewalk.
f. Location of street lights, utility poles, guy wires, telephone facilities, gas lines and
so forth.
112. All work performed within the State Highway 101 right-of-way requires an encroachment
permit issued by California Department of Transportation. A note to this effect shall
appear on the plans as applicable.
113. Reciprocal access, utility and drainage easements may be required for the subject project
prior to issuance of building pennits. (The specific easements needed cannot be
determined at this time with the information submitted.)
114. Installation of Public Improvements by developer:
a. The developer shall install a handicap ramp on all curb returns at street
intersections.
Water:
115. BackfIow prevention devices shall be installed by the applicant on all water services as
required by the Water Superintendent, County health officer or their representatives as
necessary for the safety of the water system. Examples of the types of uses requiring
backflow prevention include medical uses, landscape services, on-site plumbing which
incorporates pumps, etc. If in doubt, contact the City Water Superintendent for
- "~_...._._~-~--._...._---~...-
PO Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 [
Page 18 .
detennination. Show backflow prevention devices on building plans at time of submittal.
116. Each water meter will require a separate lateral to the mainline. Identify as such on the
building plans.
117. If the Fire Department is requiring an on-site fire hydrant, the water main to the fire
hydrant shall be a public facility. This will require public improvement plans prepared by a
registered civil engineer and approved by the Public Works Department. The water line
shall be installed within a 10' wide water line easement.
Special Conditions:
118. Developer shall install public improvements on West Branch Street from project to
Camino Mercado. Precise design and location shall be subject to review and approval by
the PublicW orks Department.
119. Developer shall relocate existing 8" PVC sewer in the bank of retention basin out from the
bank.
120. Developer shall extend 12" water main in Camino Mercado and provide pressure reducing
valve (PR V) as it connects to the low pressure zone.
121. Developer shall loop the water main in lot 3 to W est B~ch Street ~d loop water mains
in lots 15 and 16 together.
122. No sewer laterals shall be connected direct to manholes.
123. Developer shall provide for additional water system improvements for peak day usage and
fire flow.
124. Developer shall submit erosion control, sedimentation control plan as part of master r
grading plan.
125. Loop all water lines, subject to review and approval by the Public Works Department. l
-
126. The applicant shall pay for cost recovery for all consultant plan checking and processing
fees.
-----,. '-',.,..-.,.--..-- -
PD Ordinance Case No. 96-001;
Conditional Use Pennit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 19 .
127. This project shall be subject to all mitigation measures in the Final Environmental Impact
Report (State Clearinghouse #96011063), which are incorporated herein by this reference.
Minor changes in the implementation of said measures may be approved by the discretion
of the Community Development Director if in the Director's opinion such changes do not
substantially affect the intent of said mitigation measures.
,
128. Developer sban provide a pedestrian crossing connecting the east and west portions of the
project on Rancho Parkway, and it shall have special pavement treatment and signage,
design shall be subject to approval of the Public Works Director.
129. Pedestrian walkways between the theater and larger retail stores shall not be integral with
the roadway, to the extent practical.
130. Food service uses shall be pennitted along both sides of the corridor between the theater
and larger retail stores; size and location shall be subject to approval by the Community
Development Director.
131. A community performing arts theater shall be a permitted use in this project.
132. Major entry signs at West Branch shall be subject to approval of the Planning
Commission.
133. CCR'S shall include provisions for maintenance of the site and landscaping and procedure
for pruning/eliminating trees that obstruct views, signage or parking lot lighting.
134. Approved uses shall include offices, supermarkets, and drive-through restaurants;
however, the location of any supermarket shall be limited to that portion of the site west
of Rancho Parkway and any drive-through restaurant shall be subject to "site plan review"
and approval by the Community Development Director.
135. Minor changes to these conditions and mitigation measures may be approved by the
Community Development Director, provided that in the Director's opinion, such changes
do not significantly alter the intent of said conditions or mitigations.
._"----,.__.,...."....._,~. - -.-.
.
ATTACHMENT "B"
ADDITIONAL FINDINGS
In addition to the written and oral staff reports and the Draft and Final EIR, the following
infonnation supports the findings: r
.
PD Specific Plan:
1. As discussed above, the proposed project implements the general plan which designates this
area for commercial uses. A discussion of general plan and zoning consistency is provided in the
EIR and staff reports.
2. The EIR analyzes the potential impacts of the project; most of the impacts are found to be
insignificant or may be reduced to less than significant levels through mitigations which bave been
incorporated into the project. The project will contribute to cumulative traffic and air quality
problems; however, the public benefits related to convenience, jobs and net revenues to the city
are deemed to outweigh these potential impacts.
3. The commercial project is appropriate in scale for this large site, and is consistent with the
development agreement approved by the city for this area. The project provides adequate
parking, landscaping, and does not exceed usual standards for coverage, heights or other
standards. A PO specific plan is required by the city code to set forth the development type,
location, and design proposed for the implementation of the PO ordinance. The proposal, as
analyzed in the EIR and in the various staff reports, meets those purposes.
4. The development as proposed meets or exceeds all development standards otherwise required
in commercial districts; furthennore, it has been designed to protect views; provides more
landscaping than the minimum standards; will incorporate design guidelines to ensure proper
review and coordinated architecture among the buildings to be developed; provides a park. and
ride lot, emergency vehicle parking, bus parking. transit turnouts, and other amenities which Ilre
beyond the city's usual standard requirements.
Tentative Map:
1. As noted above, the proposal is consistent with the general plan, PO and Title 9. This is also
discussed in the EIR and in the various staff reports.
2 through 5. These issues are analyzed in the EIR which concludes that there will not be (
problems with the physical development related to the size, topography or other site I
I
characteristics; that no impacts to wildlife or habitats will result; and that adequate public services i
\
can be provided with the mitigations proposed, avoiding serious public health problems. -
1
.-----"-.-.
--'---'--'--_..~---'''''--
--.---- -----
"-
6. The subdivision and improvements do not alter public roads or right-of-ways or other public
access easements, except to actually widen them in some places to afford better public access in
this area.
7. Sewer impacts are discussed in the EIR which found that sewer system can accommodate the
project and, therefore, no violations ofthe water code should result.
8. The EIR specifically analyzes public services and facilities and finds them adequate for the
project.
.Planned Sign Program:
1-2. The conditions of approval require design guidelines for the entire project; signs will be
reviewed for con.sistency with these guidelines. The proposed entry signs do exceed usual height
standards, and depending on the final design, may also exceed usual area standards; but signs
larger or taller than these standards may be pennitted through the PD. In this case, the large size
ofthe project, its large site and its orientation away from any residential areas and toward the
freeway, warrant some relaxation of the usual standards. That notwithstanding the conditions of
approval set maximum height and area limits for these signs deemed appropriate for the scale and
location of the project.
3. The location of the main project signs has been moved to the West Branch Street entry, away
from all residential areas; no impacts on the surrounding area are expected. The location of the
signs will be set back from corners and rights-of-way to avoid any significant safety risks.
2
.-- --".,,-----------,--.--.----- --_.--,-~
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.
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II :. ARCHITECTURAL HIGHWAY 101 & RANCHO PARXWAY 2OOE.~Wt~200 111111 Nadel
1 I ! SITE PLAN ARROYO GRANDE SANTA IIANIARA. CA 8CI1OI
, SITE DEVELOPMENT -PADS L & M ~
-. -.-....-......---..-.
EXHIBIT D
RESOLUTION NO. 99-1698
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF ARROYO GRANDE ADOPTING AN
AMENDED LANDSCAPE PLAN AND APPROVING
AMENDED LANDSCAPE PLAN CASE NO. 99-001,
LOCATED AT FIVE CITIES CENTER APPLIED FOR
BY HOWARD MANN LLC/FIVE CITIES CENTER.
WHEREAS, the Planning Commission of the City of Arroyo Grande has
considered Amended Landscape Plan Case No. 99-001, filed by Howard Mann
LLC/Five Cities Center, for the use of lattice as a screen wall material instead
of concrete block; and
WHEREAS, the Planning Commission has held a non-public hearing on this
application in accordance with the City Code; and
WHEREAS, the Planning Commission has found that this project is consistent
with the General Plan and the environmental documents associated therewith;
and
WHEREAS, the Planning Commission finds, after due study, deliberation and
public hearing, the following circumstances exist:
FINDINGS FOR APPROVAL
Architectural Review Findings:
1. The proposal is consistent with the Architectural Guidelines of the City of
Arroyo Grande, or guidelines prepared for the area in which the project is
located.
2. The proposal is consistent with the text and maps of the Arroyo Grande
General Plan and the Development Code.
3. The proposal will not be detrimental to the health, safety, comfort and
general welfare of the persons residing or working in the neighborhood of
the proposed project.
4. The general appearance of the proposal is in keeping with the character of
the neighborhood.
5. The proposal will not be detrimental to the orderly and harmonious
development of the City.
6. The proposal will not impair the desirability of investment or occupation in
the neighborhood.
--- ---------..,'-"'---- ,. -_._.__..~_. . ----'
Five Cities Center; Amended Landscape Plan
June 1, 1999
Page 2
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the
City of Arroyo Grande hereby approves Amended Landscape Plan Case No.
99-001, as modified to exclude the use of wood or vinyl materials; materials
will be powered coated - rust resistant I with color selection consistent with
the color of buildings and subject to the approval of the Community
Development Director.
On motion by Commissioner Keen, seconded by Commissioner London,
and by the following roll call vote, to wit:
AYES: Chair Greene, Commissioner London, Keen and Costello
NOES: None
ABSENT: Commissioner Parker
the foregoing Resolution was adopted this 1st day of June, 1999.
ArrEST:
I LUuuM C2 ) QIlRlMt
Kathleen Fryer, Commissit!> Clerk Laurence Greene, Chair
AS TO CONTENT:
K.~
ommunity Development Director
-.--.....,,-.-.-.-.. '.'.----.-.,--.,.-., ___._~_.,m~'____ -"---'- .----
ATT ACHMENT 1
FIVE CITIES CENTER
PHASE 11
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---------
MINUTES DRAFT
PLANNING COMMISSION ATTACHMENT 2
SEPTEMBER 18, 2001
PAGE 2
B. AMENDED CONDITIONAL USE PERMIT CASE NO. 01-001; APPLICANT -
AGRA LLC; LOCATION - FIVE CITIES CENTER, PHASE II
Associate Planner, Kelly Heffernon, presented the staff report, stating that the
applicant has submitted an Amendment to the 5-Cities Center Conditional Use
Permit to change the allowable uses and footprints of certain buildings located in
Phase II. Specifically, the proposed changes are to:
1. Modify the land use designation of Building L from restaurant to commercial
retail, and move it approximately 40 feet closer to West Branch Street;
2. Allow 4,095 square feet of restaurant space in Building J with patio seating
located between Buildings J and K; and
3. Decrease the size of Building M from 6,500 to 5,000 square feet.
The net result of these changes is to increase the amount of commercial retail
space by about 1,900 square feet and remove about 1,400 square feet of
restaurant space within the Phase II area. Since restaurant uses have a higher
parking ratio than retail commercial, the parking is not impacted by the proposed
modifications.
For clarification purposes, she advised that the Planning Commission consider
limiting the number of tables allowed in the outdoor patio area, or limit the square
footage. The plans currently show 7 tables, which equals roughly 700 square feet.
As proposed, 7 parking spaces are required for the outdoor seating area, which are
not included in the parking analysis shown on the Site Plan. However, since there
is more than adequate parking, this added clarification would have little impact on
the parking situation.
Ms. Heffernon stated that staff recommends the Planning Commission adopt
Resolution No. 01-1804, as amended regarding the patio seating area, thereby
recommending approval of the proposed Amended Conditional Use Permit to the City
Council.
The Planning Commission asked for clarification as to where the buildings were to
be located and how the parking spaces were calculated.
Open Public Comment
--~ ----.-..---....--.-..- -
MINUTES DRAFT
PLANNING COMMISSION
SEPTEMBER 18, 2001
PAGE 3
Grant Harris. Recresentative for AGRA. Five Cities Center. Mr. Harris said the patio
area between Trader Joes and Building 'J' is a non-exclusive common use area.
The
Management Company for the center will be in charge of this area. He then
explained the relocation of Pad 'L I, what was proposed for Pad 'M', and that they
would have to redesign Pad 'I' in the future. He said the patio on Building 'M' is
enclosed and has approximately 300-sq. ft. of outdoor seating.
Other concerns of the Planning Commission were:
. Would Building 'M' be suitable for other tenants if the proposed use did
not work out?
. Would any proposed permanent fixtures be added to the buildings in
relation to the outdoor patio area?
. Would there be a second entrance on the end of the building I J' facing
the patio area?
. Would there be waitress service on the patio area?
Mr. Harris said he did not perceive any problem with leasing to other tenants if the
proposed use did not work out. They had other parties interested in leasing this
building, but they wanted to make sure they had a "high end" tenant. They had
not yet addressed how they would finish the patio, but there would not be an
entrance or exit in this area. No additional permanent fixtures on the buildings
would be allowed. There would be no waitress service in the patio area.
Mike Leberman - Nadel Architects. Inc. Mr. Leberman stated that originally the
buildings were envisioned to have a lot of restaurant use.
Public comment closed.
Commissioner Fowler commented that she thought this location would be a.
wonderful place to have a restaurant.
Commissioner Keen stated that in the original Conditions of Approval,
encompassing Phase II, the landscaping/irrigation for the hillside was to be installed
before the issuance of a Certificate of Occupancy. Planning Commission spent a
lot of time on the landscaping plan and he asked if this condition had been deleted.
He questioned how Trader Joe's was allowed occupancy without the conditions
being met.
Kerry McCants, Community Development Director, said the condition had not been
deleted and he had spoken to the Management Company on more than one
~.-------~--'-"..'.._._..- -----
---
MINUTES DRAFT
PLANNING COMMISSION
SEPTEMBER 18, 2001
PAGE 4
occasion. He suggested an additional condition be imposed related specifically to
this.
Commissioner Keen stated that the alternative would be to either not hear this until
the condition has been met, go ahead with the project and condition it that the
condition is met before moving ahead with anything, or say they can go ahead with
the building, but not have occupancy until the condition is met.
Rodger Olds, Public Works, said it was his understanding that the occupancy for
Trader Joe's was given without final completion of certain items on the Conditions
of Approval. The uncompleted items were bonded for, but he was not sure if the
landscaping condition was bonded for and he would check on this. Mr. Olds stated
that in the near future they would be issuing the owners a list of items that have to
be completed, requesting them do the work or the bond may be released and Public
Works would then do the work.
Commissioner Keen suggested that the applicant not be given occupancy until the
landscaping condition had been met.
Commissioner Guthrie stated that he would like a condition added that would limit
the patio size on the patio on Building 'M', and also specify the ultimate seating
capacity between Buildings 'K' and 'L'.
Mr. Harris said he would like a specific list of items that would need to be
completed before occupancy would be allowed. They would like to have assurance
that upon completion of these items they would be given occupancy, otherwise
they could lose tenants.
Rodger Olds said that a list of items would be ready in about two weeks.
After further discussion, the Planning Commission concluded that the landscaping
should be completed before occupancy was allowed.
Commissioner Keen made a motion. seconded bv Commissioner Brown. to
recommend to the Citv Council that thev aDDrove Amended Conditional Use Permit
01-001. and adoDt the resolution includina Exhibit 'A' with followina additional
conditions:
1. The seating capacity between Buildings 'K' and 'L' shall be limited to 28
persons and the patio area for Building 'M' shall be limited to 400 square
feet.
---.... _._-_.....,-"~----.-
MINUTES DRAFT
PLANNING COMMISSION
SEPTEMBER 18,2001
PAGE 5
2. The landscaping on the bank adjoining St. Patrick's School and the
project site shall be completed per the approved landscape plan prior to
issuing a Certificate of Occupancy.
RESOLUTION NO. 01-1804
A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF ARROYO GRANDE RECOMMENDING THAT THE
CITY COUNCIL APPROVE AMENDED CONDITIONAL USE
PERMIT CASE NO. 01-001, APPLIED FOR BY AGRA, LLC,
LOCATED AT FIVE CITIES CENTER, PHASE II (RANCHO
PARKWAY WEST BRANCH STREET)
Commissioner Brown seconded the motion. The motion was aDDroved bv the
followina roll call vote:
ROLL CALL
X Commissioner Brown
X Commissioner Fowler
X Commissioner Guthrie
X Vice-Chair Keen
X Chair Costello
II. NON-PUBLIC HEARING ITEMS
....._~_..- ---~-
I.d.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of
the City of Arroyo Grande on the following item: CONSIDERATION OF REQUEST BY
SOUTH COUNTY SANITARY SERVICE, INC. FOR AN INCREASE IN RATES FOR
INTEGRATED SOLID WASTE COLLECTION.
APPLICANT: City of Arroyo Grande
PROPOSAL: The City Council wiUconsider a request from South
County Sanitary Service to increase solid waste
collection rates due to increases in landfill tipping fees
in services relating to the recycling program; diesel
fuel costs; and inflation.
REPRESENTATIVE: City Manager
Any person affected or concerned by the proposal may submit written comments to the
Office of the City Manager before the City Council hearing, or appear and be heard in
support of or opposition to the proposal at the time of the hearing.
. Any person interested in the proposal can contact the City Manager's Office at 214 E.
Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5404 during
normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for
public inspection at the above address.
IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING
ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC
HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE
DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.
FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE
GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE
BODY FOR WHICH THE NOTICE WAS GIVEN.
Date and Time of Hearing: Tuesday, September 25, 2001 at 7:00 p.m.
Place of Hearing: Arroyo Grande City Council Chambers
~J ~ IJJ1JUud~ 215 E. Branch Street
Arroyo Grande, Califomia 93420
Kelly etmo
Director of Administrative Services/Deputy City Clerk
Publish 1 time, September 15, 2001
--------..-...-
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGERj'k
SUBJECT: REQUEST FROM SOUTH COUNTY SANITARY SERVICE FOR
INTEGRA TED SOLID WASTE COLLECTION RATE INCREASE
DATE: SEPTEMBER 25, 2001
RECOMMENDATION:
Adopt resolution approving South County Sanitary Service, Inc. integrated solid waste
collection rate increases.
FUNDING:
Annual franchise fee payments to the City are projected to increase by approximately
$14,000.
DISCUSSION:
On November 12, 1997, the City entered into a franchise agreement with South County
Sanitary Service, Inc. for collection, diversion and disposal of solid waste. On August
24, 1999, the City also entered into a franchise agreement with South County Sanitary
Service for recycling services. The agreements specify procedures for rate adjustment
requests, review and approval. On January 21,2001, the City received a request from
South County Sanitary Service for a rate increase of 15.64%. Per the agreement, rate
review is established in accordance with the "City of San Luis Obispo Rate Setting
Process and Methodology Manual for Integrated Solid Waste Management Rates."
Since the manual was developed by the City of San Luis Obispo, the Cities of Arroyo
Grande, Grover Beach, Pismo Beach and Oceano Community Services District jointly
contracted with the City of San Luis Obispo Finance Department to perform the formal
rate review. The cost of the review will be paid by South County Sanitary Service.
Attached is the final Integrated Solid Waste Rate Review report. Bill Statler, City of San
Luis Obispo Finance Director, will make a brief presentation of the results at the
September 25, 2001 City Council meeting. While the request represents a substantial
increase, it is the result of the fact that there has not been a general rate increase since
1994. While increases were implemented in November 1998 and October 1999, these
were both directly related to the cost of new services and equipment instituted at that
time. Based on an evaluation of CPI, tipping fee and fuel cost increases, the findings of
the study conclude that the increase is justified. The report also indicates that the rates
will remain competitive with other areas of the county. However, one of the additional
.----------
CITY COUNCIL
INTEGRA TED SOLID WASTE COLLECTION RATE INCREASE REQUEST
SEPTEMBER 25, 2001
PAGE 2
recommendations of the study is for any future rate adjustment requests to be submitted
?n an annual basis to provide periodic smaller increases and avoid such large
Increases.
The increase will result in the following residential rates effective November 1, 2001:
. 32-gallon container - $11.51
. 64-gallon container - $14.98
. 96-gallon container - $18.44
This represents a monthly increase of $1.56 for the 32-gallon container, $2.03 for the
64-gallon container, and $2.49 for the 96-gallon container.
The report also recommends concurrently approving next year's rate increase, which
would be 2.13%. Due to the time required in performing and responding to the rate
requests, it is recommended that the increase be approved at this time, but will not
become effective until April 1, 2002.
Another option referred to in the report, but not recommended at this time, is to modify
the rate structure to a more volume based approach. This would result in rates
probably the same as those identified for Pismo Beach, in which the cost for a 32-gallon
container are lower and rates for the 96-gallon are much higher. Staff believes this
transition is desirable in order to encourage recycling and waste reduction. However,
we recommend it be done in a future year concurrent with a smaller rate adjustment.
Accompanied with the existing requested increase, conversion of the rate structure at
this time would result in a significant increase for the larger container customers.
Attached is a resolution approving both rate increases for City Council consideration.
Adoption is respectfully recommended.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve current rate increase of 15.64% and next year's increase request of
2.13%;
- Approve only the current rate increase request of 15.64%;
- Approve increase and modify rate structure;
- Modify and approve different increase if justification can be identified in the rate
review;
- Do not approve an increase if justification can not be found in the rate review;
- Provide staff direction.
CITY COUNCIL
INTEGRA TED SOLID WASTE COLLECTION RATE INCREASE REQUEST
SEPTEMBER 25, 2001
PAGE 3
Attachments:
1. 2002 Base Year Rate Adjustment Application'
2. Interim Year Rate Adjustment Application
3. South County Sanitary Service Integrated Waste Rate Review
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING INTEGRA TED SOLID
WASTE COLLECTION SERVICE RATES
WHEREAS, the City of Arroyo Grande may determine rates and charges for solid
waste, recycling and green waste collection services pursuant to Public Resources code
Section 40059 (a) and AGMC 99 6-410 and 6-4.19.
WHEREAS, South County Sanitary Service, Inc. has submitted a rate increase
application in accordance with the City's franchise agreements for solid waste, recycling
and green waste collection services; and
WHEREAS, said application has been comprehensively reviewed in accordance with
the City's rate-setting policies.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Arroyo Grande as
follows:
SECTION 1. The integrated solid waste, recycling and green waste collection
service rates set forth in Exhibit A attached hereto and incorporated herein shall
become effective on November 1 , 2001.
SECTION 2. The solid waste, recycling and green waste collection service rates
set forth in Exhibit B attached hereto and incorporated herein shall become effective on
April 1, 2002.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution ~as passed and adopted this _ day of September, 2001.
_._----~-~
"'-"-''''"'--.''
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
[NAME], CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
EXHIBIT A
CITY OF ARROYO GRANDE
ALL RATES EFFECTIVE 11-01-2001
COMMERCIAL GARBAGE CANS (PER MONTH) l
number COLLECTIONS PER WEEK
of
cans 1 2 3 4 5 6 7
1 $13.84 $29.21 $41.53 $53.85 $66.17 $78.49 $95.35
2 $29.21 $39.99 $56.91 $67.66 $83.04 $98.42 $119.49
3 $33.84 $56.91 $73.81 $89.18 $99.96 $112.25 $136.99
4 $43.05 $69.20 $92.27 $109.19 $127.63 $141.49 $170.89
5 $52.28 $84.58 $107.65 $133.80 $156.87 $184.54 $233.43
6 $59.97 $96.87 $126.11 $153.78 $184.54 $212.21 $263.87
7 $67.66 $109.19 $141.49 $167.62 $193.75 $219.88 $270.61
Maximum volume and weight per garbage can: 33 gallons and 80 pounds
Extra bags or cans above service level I $3.361 Each
Commercial waste wheeler rent $2.60 per month
COMMERCIAL DUMPSTER CONTAINERS (PER MONTH) l
Size of COLLECTIONS PER WEEK
container
(cubic yards) 1 2 3 4 5 6 1 7
1 $56.91 $83.04 $109.19 $139.94 $164.54 $195.30 $237.36
1.5 $64.60 $99.96 $141.49 $184.54 $224.52 $253.74 $297.11
2 $72.29 $121.48 $172.23 $227.59 $281.41 $315.25 $366.54
C 3 $86.12 $163.01 $227.59 $296.79 $352.15 $419.81 $536.22
4 $107.65 $190.68 $273.72 $352.15 $435.19 $516.70 $658.03
The rates shown above include the monthly container rental fee and are the same for bins
and garwoods, when volume is identical.
UNSCHEDULED EXTRA COLLECTIONS FOR COMMERCIAL CUSTOMERS PER YARD $7.111
COMMERCIAL CUSTOMERS MAY REQUEST A 96 GALLON GREENWASTE CAN FOR $2.31 PER MONTH EACH
COMPACTORS PER YARD $9.251 over 7,000 Ibs @ landfill tonnage rate
SINGLE FAMILY and MULTI-UNIT RESIDENTIAL (4 units or less)
VOLUME-BASED RATES
INCLUDES WASTE WHEELERS FOR RECYCLING, GREENWASTE & GARBAGE
one can 32 gallon WASTE WHEELERS $11.51 PER MONTH
two can 64 gallon WASTE WHEELERS $14.98 PER MONTH
three can 96 gallon WASTE WHEELERS $18.44 PER MONTH
four can two-64 gallon WASTE WHEELERS $21.91 PER MONTH
five can one 64 + one 96 gallon WASTE WHEELERS $25.38 PER MOf'.!TH
six can two 96 gallon WASTE WHEELERS $28.85 PER MONTH
GARBAGE EXTRAS PER BAG/CAN $3.36 EACH
--.---"....,.--....,,-. -
EXHIBIT A
CITY OF ARROYO GRANDE
ALL RATES EFFECTIVE 11-01-2001
Residential Recycling
CUSTOMERS MAY REQUEST EXTRA 96 GALLON GREENWASTE CANS FO $2.31 per month
IN YARD SERVICE (in addition to residential grabage service level) $8.40 per month
Commercial Recycling
Twice per week pickup of any quantity is free. If you need extra or more frequent service
we can provide it at a 75% discount from garbage rates. Please recycle, its cheaper
and it helps the city acheive its AB939 goal.
MISCELLANEOUS ITEMS
SHORT TERM BINS
DELIVERY EACH $24.081
TAKE AWAY NO CHARGE
RENTAL PER DAY $1.231
EMPTIES PER YARD $15.58
MATRESSES
TWIN EACH $9.09
DOUBLE EACH $16.88
QUEEN EACH $23.36
KING EACH $27.27
SUNQA Y SERVICE (in addition to garbage service level) $43.00 I per month
LATE CHARGES PER MONTH $5.00
ALL RESIDENTIAL & COMMERCIAL ACCOUNTS OVER SIXTY DAYS ARE SUBJECT TO LATE CHARGES
-~--'-'-""-"-...--,,....,._.;""~,..,..." ....-
EXHIBIT B
CITY OF ARROYO GRANDE
ALL RATES EFFECTIVE 4-01-2002
COMMERCIAL GARBAGE CANS (PER MONTH)
number COLLECTIONS PER WEEK
of
cans 1 2 3 4 5 6 I 7
I
1 $14.13 $29.83 $42.41 $55.00 $67.58 $80.16 $97.38
2 $29.83 $40.84 $58.12 $69.10 $84.81 $100.52 $122.04
3 $34.56 $58.12 $75.38 $91.08 $102.09 $114.64 $139.91
4 $43.97 $70.67 $94.24 $111.52 $130.35 $144.50 $174.52
5 $53.39 $86.38 $109.94 $136.65 $160.21 $188.47 $238.40
6 $61.25 $98.93 $128.80 $157.06 $188.47 $216.73 $269.49
7 $69.10 $111.52 $144.50 $171.19 $197.88 $224.56 $276.38
Maximum volume and weight per garbage can: 33 gallons and 80 pounds
Extra bags or cans above service level I $3.431 Each
Commercial waste wheeler rent $2.66 . per month
COMMERCIAL DUMPSTER CONTAINERS (PER MONTH)
Size of COLLECTIONS PER WEEK
container
(cubic yards) 1 2 3 4 5 6 I 7
1 $58.12 $84.81 $111.52 $142.92 $168.04 $199.46 $242.42
1.5 $65.98 $102.09 $144.50 $188.47 $229.30 $259.14 $303.44
2 $73.83 $124.07 $175.90 $232.44 $287.40 $321.96 $374.35
3 $87.95 $166.48 $232.44 $303.11 $359.65 $428.75 $547.64
4 $109.94 $194.74 $279.55 $359.65 $444.46 $527.71 $672.05
The rates shown above include the monthly container rental fee and are the same for bins
and garwoods, when volume is identical.
UNSCHEDULED EXTRA COLLECTIONS FOR COMMERCIAL CUSTOMERS PER YARD $7.261
COMMERCIAL CUSTOMERS MAY REQUEST A 96 GALLON GREENWASTE CAN FOR $2.36 PER MONTH EACH
. COMPACTORS PER YARD $9.451 over 7,000 Ibs @ landfill tonnage rate
SINGLE FAMILY and MULTI-UNIT RESIDENTIAL (4 units or less)
VOLUME-BASED RATES
INCLUDES WASTE WHEELERS FOR RECYCLING, GREENWASTE & GARBAGE
one can 32 gallon WASTE WHEELERS $11.76 PER MONTH
two can 64 gallon WASTE WHEELERS $15.30 PER MONTH
three can 96 gallon WASTE WHEELERS $18.83 PER MONTH
four can two-64 gallon WASTE WHEELERS $22.38 PER MONTH
five can one 64 + one 96 gallon WASTE WHEELERS $25.92 PER MONTH
six can two 96 gallon WASTE WHEELERS $29.46 PER MONTH
GARBAGE EXTRAS PER BAG/CAN I $3.43 EACH
EXHIBIT B
CITY OF ARROYO GRANDE
ALL RATES EFFECTIVE 4-01-2002
Residential Recycling
CUSTOMERS MAY REQUEST EXTRA 96 GALLON GREENWASTE CANS FOI $2.361 per month
IN YARD SERVICE (in addition to residential grabage service level) $8.58 per month
Commercial Recycling
Twice per week pickup of any quantity is free. If you need extra or more frequent service
we can provide it at a 75% discount from garbage rates. Please recycle, its cheaper
and it helps the city acheive its AB939 goal.
MISCELLANEOUS ITEMS
SHORT TERM BINS
DELIVERY EACH $24.621
TAKE AWAY NO CHARGE
RENTAL PER DAY $1.501
EMPTIES PER YARD $15.93
MATRESSES
TWIN EACH $9.28
DOUBLE EACH $17.25
QUEEN EACH $23.87
KING EACH $27.87
SUNDAY SERVICE (in addition to garbage service level) $43.00 I
LATE CHARGES PER MONTH $5.00
AlL RESIDENTIAL & COMMERCIAL ACCOUNTS OVER SIXTY DAYS ARE SUBJECT TO LATE CHARGES
_"__'~_'_'_..._.____.._~_.__.M_'."_,____.__..,._._..~ ~
-----,....,,""--"--." <"..,.,...._" -
Attachment 1
South County Sanitary Service
2002 Base Year Rate Adjustment Al2J)lication
Summary
-
' ",ill' -~':,,,"",, _ ',' , ", ,..~ _. ' ,. , '; " . 'A . . ..". ~o
'. .~_ d~,c" " . .h "'" ~~ '..... . .." ., ,.., .....
I. Rate Increase Requested for Arroyo Grande
Percent Change in Residential and Non-residential Revenue Requirement 14.70%
Franchise Fee Adjustment Factor (1.00 - 6 uercent) 94%
Percent Change in Existing Rates 15.64%
Current New
Rate Schedule Rate Rate
Single Family R.esidential
2. One can - 32 gallon - waste wheeler $9.95 $11.51
3. Two can - 64 gallon - waste wheeler $12.95 $ I 4.98
4. Three can - 96 gallon - waste wheeler $15.95 $18.44
5. Four can - two 64 gallon - waste wheelers $18.95 $21.91
6. Five can - 64 & 96 gallon - waste wheelers $21.95 $25.38
7. Six can - two 96 gallon - waste wheelers $24.95 $28.85
(a) Calculated rates are rounded'up to the nearest $0.01.
8. Multiunit Residential and Non-residential Rate increases of I_I
will be applied to all rates in each structure
with each rate rounded to the nearest $0.0 I
" . ':":~:':'" . "JJ\_%/~', ,NiL ' , "'d""'"^'~"__ . ",,, " " ,",' ,,"
To the best of my knowledge, the data and infomlation in this application is complete, accurate. and consistent with the instructions
provided by the Rate Setting Manual.
Name: Title: Controller
Signature: Date: 01/21/2001
Fiscal Year: 4-1-2001 to 3-31-2002 Pg. 1 of 6
Soulh County Suiwy Savi<:c
BASE YEAR RATE ADJUSTMENT APPLICATION
I Historical II CUITent II Projected I
FinllncitJlln/ormlltion I I II II Base Year I I
1999 2000 2001 2002 2003
(fTom Pg. 4)
6. Direct Labor $1,389,907 $1,782,659 $2,080,145 $2,209,529 $2,320,005
7. Corporate Overhead $215,506 $226,274 $235,444 $242,199 $254,309
8. Office Salaries $452,809 $431,880 $489,698 $503,748 $528,935
9. Other General and Admin Costs $1,081,099 $1,616189 . $1 840,181 $1,918,527 $2,014.453
10 Total Allowable Costs $3 139.321 $4.057 002 $4 645 468 $4 874.002 $5.117.702
II. Operating Ratio 97.8% 92.0%1 92.00101
12. Allowable Operating Profit $70,992 $423,826 $445,017
13. Tipping Fees $1,140,273 $1,145,234 $1,274,332 $1,373,835 $1,442,527
14. Franchise Fees $343,190 $446,296 $457,477 $461,906 $485,001
IS. AB939 Fees $0 $0 $0 $0 $0
16. Lease Pmts to Affiliated COInpanie $0 $0 $0 $0 $0
17. Total Pass Through Costs $1.483.463 $1 591 530 $1 731 809 $1.835 741 $1.927 528
~~~~~~~:g:?'~~~t~~~~~~~~~:~:g~~ii:~ijii$iiii_~~:~r~:~t:g:g:g~~~~~~~~~~~~~~~:~~~~~~~~
18. Revenue Requirement II $4,693,7761 $5,702,97811 $6,180,49711 $7,133,56911 $7,490,24711
19. Total Revenue Offsets II $4,693,77611 $5,702,97811 $6,180.49711 $6,249.4011 $6,561,87111
20. Net Shortfall (Surplus) II $884,16811
21. Total Residential and Non-residential Revenue without increase
in Base Year (pg.3, lines 32, 40 & 47) $6,019,911
22. Percent Change in Residential and Non-residential Revenue Requirement 14.7%
Fiscal Year: 4-1-2001 to 3-31-2002 Pg. 2 of 6
.
-
Souch County Sanillly Service
Base Year Rate Adjustment A0)lication
Revenue Offset Summary
I Historical II Current II Projected I
I II II I Base Year I .1
1999 2000 2001 2002 2003
Residential Revenue (without increase in Base Yr.)
28. Single Family Residential II $2,246,5451 ' $2,638,68411 $2,879,46211 $2,930,95311 $3,077,50111
Multiunit Residential Dumpster II
29. Number of Accounts 0 $~I $~II $~II $~II
30. Revenues $0
31. Less Allowance for Uncollectible Resid Ac<!punts II II . $011 II
32. Total Residential Revenue II $2,246,545 $2,638,68411 $2,879,46211 $2,930,95311 $3,077,50111
Non-residential Revenue (without increase in Base Yr.)
Account Type
Non-residential Can
33. . Number of Accounts II I I \1 0~1 soil
34. Revenues II 1 II
Non-residential Wastewheeler
35. Number of Ac~ounts Ii I I \1 011 011
36. Revenues II II
II II $01
Non-residential Dumpster
37. Number of Accounts I II I II 011 01
38. Revenues I $2,073,73311 $2,435,7091 $2,657 ,96511 $2,666,4351 $2,799,7571
39. Less: Allowance for Uncollectible Non-resi~1 $011 $011 $011 $011 $011
40. Total Non-residential Revenue II $2,073,73311 $2,435,70911 $2,657,96511 $2,666,43511 $2,799,75711
41. Non-Franchise Garbage Revenue I $143,10211 $164,56711 $172,79511 $178,84311 $187,7851
42. CA Redemption Value (CRV)/Procsg Fee I II II II $011 I
43. Grover Beach Waste Wheelers I II II $30,04811 $30,04811 $31,5501
44. Revenues from Processing Facility I $143,10211 $164,56711 $202,84311 $208,89111 $219,3361
45. Interest on Investments $10,15311 $25,41711 $22,21911 $20,59911 $21,62911
46. Other Income $15,22711 $55,75211 $011 $011 $011
47. Accrued Revenue $205,01611 $382,84911 $417,76511 $422,27711 $443,39111
48. Total Revenue Offsets $4,693,77611 $5,702,97811 $6,180,25411 $6,249,15511 $6,561,613
Fiscal Year: 4-1-2001 to 3-31-2002 Pg. 30'6
Sowlll eo..'y s.oiury Service
Base Year Rate Adjustment A[!plication
Cost Summary for Base Year For Information Purposes Only
Description of Cost II
Total
Labor $2,209,529
Pa roll Taxes INCLUDE
48. Total DIrect Labor $2 209 529
Office Salary
Pa roll Taxes
50. Total Office SalarIes
Bad Debt 1#)0I;&1~Y;.~;$01 $0
Computer Servicess .W~i~1~iiQ8~i $20 089
Depreciation on Bldg and Equip BTIIIIIIR" '1 $3891
ti,K . : .!f~'
$1.-, '-' _- "":-'.': ,..",
Depreciation on Trucks/Container Iilj.I,,'gRi~~5] $566 955
Dues and Subscriptions ~~;~JI~li.1$'3~ $10253
Gas and oil [f11r~~m;taliif1,M $346 497
Interest Expense H!;t_'fi\'6$9;~ $164659
Laundry 1.;f,;~1'J';1;i'$1r9:q93] $ I 9793
Legal and Accounting 1";nf~I;"iii'j6!t~3il1.'1 $63 301
Miscellaneous and Other 1~~I_iil~poj $1,800
Non-Deductible 11;%.il~i[~1!ii$O'1 $0
Office Expense 1';(1;1j;;:!!df+$'S~~351:1 $5935 J
Operating Supplies k "lI;i'i;1~'~f90J $59,190
Other Insurance 1~);~'itb~l:!l\ill.'?i;{!$():I $0
Other Taxes 1;:G).i~'jjf!tj6j:1 $16,061
Outside Services 1;'.;M:0lill;f:t1~\91:6.1 $87.916
Public Relations and Promotion h~;;ff'it'YY:$mig34jJ $17,834
Recycling 1;;;1'.;::;;111850:1 $0
Rent Ili!i;IIIIf~~1 $32037
Telephone I' ";'''!fIfiSjfJW6N $44.667
!~'i;!8ib\. ,;; .... " . '.4/
Tires (included in repairs) 1.~~ll~~i.$OU $0
Travel mfi_"!!1.~916':1 $1976
Truck Insurance 1!'!.~:~m\\;$1.4sH $87 545
Truck License 1~~'~)~~;I~s~:.f6'1!1 $48.463
Truck Repairs Il':~l~Jf~~W_O'4;J $255.704
Utilities ~->>~ $10 545
51. Total Other Gen/Admln Costs ~~7:~1 $1,918.527 II II II II I
52. Total Tipping Fees 10L_iJ~'bi,f.i&j$~ $1.373,835
53. Total Franchise Fee 1:;,\\'lii4'a:i!i66i1 $461,906
54. Total AD 9391Regulatory Fees tt~~~041 $0
55. Total Lease Pmt to Arm Co.'s 1~~ki;~fJ~1()'~1 $0
56. Total Cost I ~:I~~I).;~t""'"'''I';''''''' ,. "~k"1%\t''''''''''{' ......... 11' 11," ......>t.;,{f,:;i;~~~)0~). "II I
"~>1, . 11 44' A""",,,,,, 6':t09'7lt4' ''', ""1&'1\'" 'i'/V"" 'i,
/_+:.. -' - _ .,' _, ,..-.~~~~,lg"<:,,-- t'. - "~- .-, .-- :c't-'-:,o/!j:. ,;'_ """';':.'~~}:;':!$x~,"~" '"
Fiscal Year: 4-1-2001 to 3-31-2002 Pg. 40f6
-omySloitory-
Base Year Rate Adjustment A(!plication
Base Year Revenue Offset Summary For Information Purposes Only
DescrlpUonofRevenue
Residential Revenue
(without increase in Base Year) I
57. Single Family Residential $2.930.95311 $711,65911 $431.93411 $506,48911 $185.51411 $1.095.35611 $011
Multiunit Residential Dumpster [_I
58. Number of Accounts $~II I I I I I II
59. Revenues
60. Less AIIowance for UncoIlectable 1""""-'-1 $011 1 I I I I II
61. Total ResIdential Revenue I.-I $2.930,95311 $711,65911 $431.93411 $506,48911 $185.51411 $1.095.35611 $011
Non-residential Revenue (without increase in Base Year)
Account Type
Non-residential Can
62. Number of Accounts I-I $~II I I I I I II
63. Revenues
Non-residential Wastewheeler
64. Number of Accounts I-I $~II I I I I I II
65. Revenues
Non-residential Dumpster
66. Number of Accounts _I $2.666,43~1
67. Revenues $619043
68.
$011 I I I I I II
69. $2.666,43511 $683.mll $527.92011 $619,04311 $245.91511 $589.80711 $011
70. Non-Franchise Garbage Revenue I $01 $178.843
71. CA Redmpt Value (CRV)IProc F I $01
72. Grover Beach Wste Wheelers I $30.0481 $30 048
73. Revenues from Proc Facility I $30.04811 $011 $30.04811 $011 $011 $011 $178.8431
74. Interest on Investments $011 I I I 1 I $20,59911
75. Accrued Revenue $422.27711 $105.2721 $72,4131 $84,9121 $32.5481 $127.1321 II
76. Total Revenue Offsets $6.049.71311 $1.500.6821 $1.062.3151 $1.210.4441 $463.9771 $1.812.295 I $199.4421
Fiscal Year: 4-1.2001 to 3.31.2002 Pg. 50f6
~
Sou'" CoowIy Saailal'y Service
Base Year Rate Adjustment A~lication
Operating Information
I
1999
_i;I~%'>1t~lir"m!1IIi1I"iF.;IIi."jEV"""';1III'li
. ' . .' ..... . ,At" . . .. .~:. e~.!!. ..Ii', ." .'J.bJii>'ffii",";. '';k'$!i',;!i.' '; '),..
Residential - Totals
77. Accounts:
Arroyo Grande 4,590 3.6% 4,753 1.4% 4,821 1.4% 4,888 5.0% 5,133
Grover Beach 3,106 8.1% 3,359 0.9% 3,389 0.9% 3,420 5.0% 3,590
Pismo Beach 3,068 3.0% 3,161 1.8% 3,218 1.8% 3,276 5.0% 3,440
Oceano 1,028 19.1% 1,224 4.6% 1,280 0.9% 1,292 5.0% 1,356
County 5,608 11.4% 6,249 0.5% 6,280 0.5% 6,311 5.0% 6,627
78. Routes'- Garbage 14 0.0% 14 0.0% 14 0.0% 14 0.0% 14
Routes - Recycling 2.5 180.0% 7 0.0% 7 0.0% 7 14.3% 8
79. Direct Labor Hours 69.524 20.9% 84 084 0.0% 84 084 0.0% 84 084 4.9% 88 244
Non-residential- Totals
80. Accounts:
Arroyo Grande 534 0.9% 539 0.2% 540 1.4% 548 5.0% 575
Grover Beach 659 0.9% 665 '-0.3% 663 0.9% 669 5.0% 702
Pismo Beach 412 -0.5% 410 1.7% 417 1.8% 425 5.0% 446
Oceano 229 1.3% 232 -0.9% 230 0.9% 232 5.0% 244
County 595 2.4% 609 0.0% 609 0.5% 612 5.0% 643
8i. Routes - Garbage 5 0.0% 5 0.0% 5 0.0% 5 0.0% 5
Routes - Recycling 1 100.0% 2 0.0% 2 25.0% 2.5 20.0% 3
82. Direct Labor Hours 15756 13.2% 17836 0.0% 17836 5.8% 18876 5.5% 19916
Recyclable Materials - Tons
83. Communities:
Arroyo Grande 248 520.3% 1,538 133.5% 3,592 1.4% 3,642 5.0% 3,824
Grover Beach 1,677 46.4% 2,455 8.3% 2.658 0.9% 2,682 5.0% 2,816
Pismo Beach 340 152.0% 857 146.5% 2,112 1.8% 2,150 5.0% 2,257
Oceano 39 516.5% 242 262.0% 874 0.9% 882 5.0% 926
County 201 516.5% 1240 1.6% 1260 0.5% 1267 5.0% 1330
Garbage
Total Tons Collected
84. Communities:
Arroyo Grande 10,324 2.5% 10,585 -0.2% 10,569 0.0% 10,569 5.0% 11,097
Grover Beach 8,437 -6.3% 7,901 -0.6% 7,853 0.0% 7,853 5.0% 8,246
Pismo Beach 8,893 8.8% 9,673 -2.5% 9,433 0.0% 9,433 5.0% 9,905
Oceano 4,267 -2.4% 4,167 -1.6% 4,098 0.0% 4,098 5.0% 4,303
County 13.310 -7.7% 12280 3.0% 12654 0.0% 12654 5.0% 13.287
Fiscal Year: 4-1-2001 to 3-31-2002 Pg. 60f6
Attllchrnent2
Soodl County SanitaJy SClVice
Interim Year Rate Adjustment AQPlication
FOR: THE CITY OF ARROYO GRANDE
I. Rate Increase Requested II 2.13%11
Current Increased Adjustment New
Rate Schedule Rate Rate (a) Rate
Single Family Residential
2. 32 gallon Waste Wheeler $11.51 $11. 76 $11. 76
3. 64 gallon Waste Wheeler $14.98 $15.30 $15.30
4. 96 gallon Waste Wheeler $18.44 $18.83 $18.83
5. 128 gallon Waste Wheeler $21.91 $22.38 $22.38
5. Multiunit Residential and Non-residential Rate increases of II 2.13%11
wilI be applied to all rates in each structure
To the best of my knowledge, the data and information in this application is complete. accurate, and consistent with the instructions
provided by the City of San Luis Obispo Rate Making Manual
Name: TOM MARTIN Title: Controller
S;~-)/6h- Date: 09/19/2001
Fiscal Year: 4/1/2001 - 3/31/2002 Pg. 10f2
--~_._'--" "'--'-'''-'''-~''---
South County Sanitary Service, IlIc.
Interim Year Rate Adjustment A0Jlication
Financial Information
Base Year Controllable Costs
6. Total Allowable Costs $4,874,002
7. Plus Allowable Operating Profit $423,826
8. Plus Lease Payments to Affiliated Companies $0
9. Equals Total Controllable costs $5 297 828 I 74.3%11
Base Year Pass Through Costs
10. Tipping Fees I $1,373,8351
Franchise Fees I $461,9061
II. Plus AB 939 and Regulatorv Fees $0
12. Equals Total Pass Through Costs $1 835741 1 25.7%1
13. Base Year Revenue Requirements (less Franchise Fee) II $7,133,56911 1000/.11
Change in Controllable Cost II
14. Historical Percentage Change in Consumer Price Index (July 2000 to July 2001) 2.7%11
Change in Pass Through Cost
15. Base Year Tipping Fees I $1,373,8351
Base Year Franchise Fees I $461,9061
16. Plus Base Year AB939 Fees $0
17. Equals Total Base Year Pass Through Costs $1 835741
18 Projected Interim Year Tipping Fees I $1,373,8351
Projected Interim Year Franchise Fees I $461,9061
19. Projected Interim Year AB939 Fees $0
20. Equals Total Projected Interim Year Pass Through costs $1,835,741
21. Projected Percentage Change in Pass Through Costs II 0.00%11
$~i:ti~ii.m-Cali:ii1~tioJiJirl'e~e~Il~(;!Ii~#geiJi.JM~t;s>
Weighted Change in Controllable Costs
22. Controllable Costs as a Percent of Base Year Revenue Requirements 74.3%
23. MultiDlied b Percent change in CPI 2.7%
24. Equals Weighted Percent Change in Controllable Costs 2.01%
Weighted Change in Pass Through Costs
25. Pass Through Costs as a Percent of Base Yr Revenue Requirements 25.7%
26. MultiDlied b Percent Change in Pass Through Costs 0.00%
27. Equals Weighted Percent Change in Pass Through Costs 0.0%
Total Change
28. Total Percent Change in Cost 2.01%
29. Divided bv Adiustment for Franchise Fee 94:0%
30. Equals Percent change in Existing Rates 1 2.13%1
Fiscal Year: 4/1/2001- 3/31/2002 Page 2 OF 2
Attachment 3
South County Sanitary Service
INTEGRATED SOLID WASTE RATE REVIEW
For the Communities of
Arroyo Grande
Grover Beach
Oceano
Pismo Beach
Prepared by Bill Statler
September 6, 2001
South County Sanitary Service
INTEGRATED SOLID WASTE RATE REVIEW
Arroyo Grande, Grover Beach, Oceano and Pismo Beach
REPORT PURPOSE
The purpose of this report is to review the rate increases requested by South County Sanitary
Service (SCSS) for the Cities of Arroyo Grande, Grover Beach and Pismo Beach and the Oceano
Community Services District, and to make rate recommendations to these four agencies as
appropriate. SCSS provides similar services to each of these agencies under formally approved
franchise agreements that regulate rates and establish procedures for considering rate increases.
Because the financial information for SCSS is closely related for these four agencies, this report
jointly reviews rate requests and recommendations for each of them.
OVERVIEW OF FINDINGS
. There have been no "general purpose" rate increases in Arroyo Grande, Grover Beach or
Pismo Beach since 1994. While rates have been adjusted to reflect expanded recycling and
green waste services, none of these have been for basic collection and disposal services.
. During this time, there have been legitimate cost increases in operations and significant
increases in tipping fees.
. SCSS has fully provided the supporting documentation required for rate requests under
franchise agreements in Arroyo Grande, Pismo Beach and Oceano (and recommended in
Grover Beach). SCSS's complete rate adjustment application is provided in Appendix A.
. SCSS provides a broad level of high-quality service to these four agencies-including
garbage, recyclingc and green waste collection and disposal as well as hauler-provided "waste
wheeler" containers for all three services-at very competitive rates compared with many
other comri1unities. In fact, even with the proposed rate increase, rates in these four agencies
will be still the lowest among those surveyed.
Rate Recommendation
It is recommended that the governing bodies of these four agencies adopt SCSS's requested
"base year" rates for Fiscal Year 2001-02 effective November 1,2001. This recognizes modest
cost-of-living increases since the current franchise agreements for three of these agencies
(Arroyo Grande, Pismo Beach and Grover Beach) were approved in 1997 at about 3% per year
as well as a 20% increase in tipping fees in September 2000. It also recognizes the unique terms
of the specific franchise agreement terms approved by each agency, including:
. Different franchise rates.
. Use of agreed upon rate-setting methodology in Adjusting for these differences,
Arroyo Grande, Oceano and Pismo Beach. the underlying rate Inc,."se/s the
. 1 0% rate increase limit in Oceano. same for aI/agencies (14.7%).
. New recycling waste wheelers in Grover Beach.
- 1 -
,----.------------
Integrated Solid Waste Rate Review
Rate Summary for Residential Customers. The following summarizes the current and proposed
rates for single-family residential (SFR) customers. As reflected in this summary, even with the
significant "catch-up" and increased tipping fees reflected in the new rates, the increase will still
be a modest one. For example,
for collection of a 32-gallon
garbage container (the most
common SFR service level) as
well as separate waste wheelers
Arroyo Grande $11.51 $14.98 $18.44 for recycling and green waste, the
Grover Beach 10.84 14.64 18.44 proposed rate will increase by
Oeeano 9.57 13.75 26.90 about $1040 on average for the
Pismo Beach 10.35 20.70 31.05
Current four agencies.
Arroyo Grande 9.95 12.95 15.95
Grover Beach 9.05 12.22 15.39 Other Recommendations
Oeeano 8.70 12.50 24.45
Pismo Beach 8.95 17.90 26.85 Interim Increases for Rate
Increase Stability. While not required
Arroyo Grande 1.56 2.03 2.49 under the franchise agreements,
Grover Beach 1.79 2.42 3.05
Oeeano 0.87 1.25 2.45 SCSS should submit interim rate
Pismo Beach 1.40 2.80 4.20 requests to avoid large increases.
Since the adoption of the current
"base" franchise agreements in
An'oyo Grande, Grover Beach and Pismo Beach in 1997 (and in 1999 for Oceano), there have
been no interim rate increase requests by SCSS. While the dollar amounts are still modest, on a
percentage basis, these are large increases: 10% in Oceano, 15.6% in Arroyo Grande and Pismo
Beach and 19.8% in Grover Beach. The purpose of the interim rate review provisions in the
franchise agreements is to avoid "lumpy" rate increases.
Timely Review of Rate Requests. When submitted, the agencies need to review and adopt rates
on a more timely basis. This is not a problem unique to these four agencies in SCSS's service
area: the other two regulatory agencies (County of San Luis Obispo and Nipomo Community
Services District) have also not yet acted upon similar rate increases before them. This is
especially important since under the approved rate review process, there is no provision for
retroactivity.
Approval of Next Interim Rate Increase Effective April], 2002. SCSS has already submitted
their rate request for the next interim review for 2002-03 reflecting an across-the-board increase
of 2.2%, to be effective April 1, 2002. This request (Appendix B) has been prepared in
accordance with the rate review procedures fonnally set forth in the franchise agreements in
Arroyo Grande, Oceano and Pismo Beach (and reCommended in Grover Beach's franchise
agreement). Accordingly, it is recommended that the governing bodies of these four agencies
also adopt these proposed rate increases at this time, to be effective April 1, 2002.
Phasing of Rates for Oceano. scsS's franchise agreement with Oceano limits rate increases to
10% per fiscal year. Since the purpose of this provision is to limit large increases in anyone
year, SCSS has agreed to limit its "base year" rate increase to 10%, even though an increase of
16.3% is supported by SCSS's rate application. However, in order to "catch-up" and ensure
-2-
Integrated Solid Waste Rate Review
equity with their other South County customers, SCSS is requesting that the Oceano rates be
increased by an additional 6.3% in April 2002 (for a compound increase of 8.5%). This will
meet Oceano's goal of avoiding rate increases greater than 10% while at the same time assuring
longer-tenn revenue adequacy for SCSS and fairness to their other South County customers. On
balance, this seems a reasonable approach in meeting both of these goals.
BACKGROUND
In January 2001, SCSS submitted a "base year" rate request for their fiscal year beginning April
1,2001 and ending March 31, 2002 (FYE 2002). Their rate request was prepared in accordance
with the rate review process and methodology fonnally set forth in its franchise agreements with
Arroyo Grande, Oceano and Pismo Beach (and recommended in Grover Beach's). In
establishing a rate-setting process and methodology, each of these franchise agreements
specifically reference the City of San Luis Obispo's Rate Setting Process and Methodology
Manual for Integrated Solid Waste Management Rates. This comprehensive approach to rate
reviews was adopted by San Luis Obispo in 1994, and establishes detailed procedures for
requesting rate increases and the required supporting documentation to do so. It also sets cost
accounting standards and allowable operating profit ratios.
As noted above, the financial infonnation for Arroyo Grande, Grover Beach, Oceano and Pismo
Beach is closely related. For this reason, these four agencies jointly contracted with Bill Statler
(who also serves as Director of Finance for the City of San Luis Obispo) as an independent
consultant in May 2001 to evaluate SCSS's application for a rate increase.
RATE REVIEW WORKSCOPE
This report addresses four basic questions:
. Should SCSS be granted a rate increase? And if so, how much?
. How much does it cost to provide required service levels?
. Are these costs reasonable?
. And if so, what is a reasonable level of return on these costs?
Document Review and Analysis. The following documents were closely reviewed in answering
these questions:
. Franchise agreements and amendments for each agency.
. Audited financial statements for SCSS (last four completed years: 1997, 1998, 1999,2000).
. City of San Luis Obispo's Rate Setting Process and Methodology Manual for Integrated
Solid Waste Management Rates (Rate Manual).
. SCSS rate increase application and supporting documentation.
. Detailed transaction and account ledgers for SCSS.
. City and County staff reports.
. Interviews and briefings with City, District, County and SCSS staff.
. Rate surveys of Tri-County communities.
-3-
--- --
Integrated Solid Waste Rate Review
REVENUE AND RATE SETTING OBJECTIVES
In considering SCSS' s rate increase request, it is important to note the revenue and rate setting
objectives for solid waste services as set forth in the ITanchise agreements via the Rate Manual.
Revenues. These should be set at levels that:
. Are fair to customers and the hauler.
. Are justifiable and supportable.
. Ensure revenue adequacy.
. Provide for ongoing review and rate stability.
. Are clear and straightforward for the agency and hauler to administer.
Rate Structure. Almost any rate structure can meet the revenue principles outlined above, and
generate the same amount of total revenue. Moreover, almost all rate structures will result in
similar costs for the average customer; what different rate structures tell us is how costs will be
distributed among non-average customers. The following summarizes adopted rate structure
principles for solid waste services:
. Promote source reduction, maximum diversion and recycling.
. Provide equity and fairness within classes of customers (similar customers should be treated
similarly).
. Be environmentally sound.
. Be easy for customers to understand.
FRANCHISE AGREEMENT SUMMARY
Historically, each agency has had its own approach to detennining service levels and adopted
differing ITanchise agreements accordingly. However, as summarized in the chart below, these
four agencies currently have
a similar scope of services in
their ITanchise agreements
with SCSS (although this
occurred at different times).
Each agency contracts with Grover Beach
SCSS for garbage, Effective Date 11/97 11/97 11/97
green Term 10 Years 5 Years 5 Years
waste and recycling; and Franchise Fee 10% 10% 10%
SCSS provides the container Pismo Beach
(waste wheelers) for each Effective Date 12/97 11198 10199
service (although this only Term 10 Years 5 Years 7 Years
Franchise Fee 6% 6% $1 5OOIMonth
recently occurred in Grover Oceano
Beach with its change from Effective Date 5199 No Separate Agreements
"orange" bins to "blue" Term 10 Years (Included with Solid Waste)
waste wheelers for recycling. Franchise Fee 10% Rate increases limited to 10%
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Integrated Solid Waste Rate Review
The key differences are in the franchise rates: in general, the rates are 6% in Arroyo Grande and
Pismo Beach; and 10% in Grover Beach and Oceano. Additionally, Oceano's franchise
agreement limits rate increases to 10% per fiscal year.
COST ACCOUNTING ISSUES
Or: Who's Paying What?
As noted above, SCSS's financial operations for Arroyo Grande, Grover Beach, Oceano and
Pismo Beach are closely related. Keeping costs and revenues segregated is further complicated
by the fact that SCSS shares ownership with the following companies:
. San Luis Garbage Company
. Mission Country Disposal
. Morro Bay Garbage Service
. Coastal Roll-Off Service
. Cold Canyon Land Fill
Additionally, within the south county, SCSS's service area includes:
. City of Arroyo Grande
. City of Grover Beach
. City ofPismo Beach
. Oceano Community Services District
. Nipomo Community Services District
. Other unincorporated areas in the South County such as Nipomo, Rural Arroyo Grande,
Avila Beach
Cost Accounting System
Between Companies. Separate "source" accounting systems are maintained for each company.
Moreover, audited financial statements are prepared for each company by an independent
certified public accountant; and their auditors have issued a "clean opinions" for SCSS for the
last four years. In short, good systems are in place to ensure that the financial results reported for
SCSS do not include costs and revenues related to other companies. Additionally, virtually all of
the financial operations of SCSS and its affiliated companies are regulated by elected governing
bodies such as cities, special districts and the County.
Within the SCSS Service Area. Within the SCSS service area, a combination of direct and
allocation methodologies are used in accounting for costs and revenues between communities.
In general, revenues are directly accounted for by franchising agency, while costs are allocated
using accepted accounting principles.
Cost Accounting Findings. The accounting and financial reporting system used by SCSS is
reasonable and consistent with generally accepted accounting principles and practices. It treats
similar costs similarly (such as collection and disposal, where there are no significant differences
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Integrated Solid Waste Rate Review
in service levels and unit costs between the four agencies), while recognizing community
differences (such as differential ftanchise fee rates). Because the financial operations of SCSS
are closely related for all of the communities it serves, there are significant advantages to
perfonning concurrent reviews.
Area of Possible Concern. While the service characteristics and resulting per unit costs are the
same for Arroyo Grande, Grover Beach, Oceano and Pismo Beach, this is unlikely to be true for
the other areas in South County serviced by SCSS. Because of their lower densities, collection
costs are probably higher in these areas, but these are not accounted for separately by SCSS.
On the other hand, there are two mitigating factors that reduce this concern:
. Higher Rates. Rates are 20% to Nlpomo Area Rate Differentials
300;" higher m these areas, Container Size (Gallons)
recognizing the higher collection 32 64 96
costs. As an example, the Arroyo Grande 16% 28% 36%
sidebar shows the percentage Grover Beach 23% 31% 36%
difference between the current Oceano 39% 39% -7%
rates in the Nipomo area and Pismo Beach 29% -8% -19%
those in Arroyo Grande, Grover Average 27% 22% 11%
Beach, Oceano and Pismo
Beach. For a 32-gallon service, rates in the Nipomo are 39% higher than in Oceano and 29%
higher than in Pismo Beach. In short, these rate differentials significantly mitigate "equity"
and cost accounting concerns.
. Lower Service Levels. The scope of service is lower in these areas. For example,
residential customers in Nipomo provide their own green waste containers; and orange bins
are still used instead of "blue" waste wheelers.
If costs for Arroyo Grande, Grover Beach, Oceano and Pismo Beach Me so slmilllr, why Me
the residential rates so different?
The short answer is: history.
Until recently, service levels under the ftanchise agreements with SCSS between these four
agencies were significantly different. The most recent example of this is in Grover Beach, which
only recently moved to providing "blue" waste wheelers to its customers for recyclables instead
of "orange bins," whereas this service (and cost) were included wm the beginning in the
recycling ftanchise agreements with the other agencies Because of this, Grover Beach's rates
are increasing by 3% more than the other agencies to amortize this cost (about $30,000 annually
over the next seven years in recovering $200,000 in container costs).
Further, until 1999, Oceano did not have mandatory service; in implementing this, Oceano
negotiated rate decreases of 2% to 4% for residential customers. And as noted above, the
ftanchise rates between agencies are also different; and this fact alone would drive different rates
between communities.
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Integrated Solid Waste Rate Review
Most significantly, each agency has adopted different rate structure principles to recover similar
costs. For example, Pismo Beach has adopted a rate structure for its residential customers that
more closely reflects a "pay-as-you-throw" philosophy under which the "per gallon" costs for 32,
64 and 96 gallon containers are the same (for example, a 64-gallon container costs twice as much
as a 32-gallon one.) This results in lower monthly costs for 32-gallon customers, and relatively
higher rates for 64 and 96-gallon customers. On the other hand, Arroyo Grande has adopted
rates that do not have as much difference between container sizes (but still offer an incentive for
smaller containers over larger ones), recognizing collection economies of scale for larger versus
smaller containers. In this case, 32-gallon containers in Arroyo Grande are more expensive than
in Pismo Beach, but 64-gallon containers are less.
Both rate structures have their strong points: in the case of Pismo Beach, rates are more
reflective of disposal costs, whereas in Arroyo Grande they are more reflective of collection
costs But the important point is that the revenue generating capability is the same even though
the rates are different.
Lastly, non-residential rates (which account for almost 50% of SCSS revenues) are similar in all
four agencies: it is only in residential rates that there are significant differences between
communities.
Offer by SCSS. In recognition of the fact that service levels and costs are now the same in all
four agencies, and in order to improve customer service through simple rates, SCSS has offered
the same residential rates in Pismo Beach to any of the other three agencies. (Because of the
possibility of customer class changes with this rate structure change, there is some risk to SCSS
in doing this-and virtually none to the agencies. However, SCSS is willing to absorb this risk
in the interest of simpler rates, if the other agencies want to do this.) The only caveat is that
Grover Beach's rates, while the same structure as Pismo Beach's, would have to be 4% higher
since its ftanchise rate is 10% rather than the 6% rate in Pismo Beach.
FINANCIAL AND OPERATIONAL OVERVIEW
While detailed financial and service infonnation is provided in SCSS rate request application
(Appendix A), the following summaries their actual costs, revenues, accounts and services for
2000 for all areas serviced by them.
Costs By Type. Total expenses for 2000 Costs By Type In 2000: $5.6 Million
were $5.6 million. As reflected in the
sidebar, just four cost areas accounted for Other Costs
over 70% of their total costs: 29% DIrect Labor
26%
. Direct labor for collection services.
. Vehicle operations and maintenance Vehicle
(including insurance and depreciation) Operations
& Maint
. Franchise fees Landfill 17%
20%
. Landfill costs (tipping fees). Franchise
Fees
8%
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Integrated Solid Waste Rate Review
Revenues By Source. Total revenues
in 2000 were $5.7 million-just slightly Revenues By Source In 2000: $5.7 MIllion
more than expenses, and significantly
less than operating ratio allowed in the C Other
Rate Manual. Revenue
4%
As reflected in the pie chart in the . SFR
Service
sidebar, only 50% of SCSS's revenues Fees
come from single- family residential . Other 50%
accounts. Services to multi-family Accounts
46%
residential and non-residential
customers account for 46% of their
revenues, with a small part (4%) from
other revenues such as interest earnings
and other non-franchise revenues.
Service Fees By Area. Of the $5.1
million m revenues from customer Service Fees By Area In 2000: $5.1 Million
accounts m 2000 (96% of total
revenues), 67% percent comes from the . Arroyo
four agencies covered in this report: C Other Grande
Areas 23%
33%
. Arroyo Grande (23%)
. Pismo Beach (20%) . Grover
. Grover Beach (17%) Beach
. Oceano (7%) 17%
. Pismo
Beach
The other areas served by SCSS (such 20%
as Nipomo and Avila Beach) account
for about one-third of its revenues.
Service Accounts By Type. While
Accounts By Type in 2000: 21,201 single-family residences account for
only 50% of revenues, they
represent 88% of total accounts.
C Other This reflects the fact that per
Acounts account, multi-family and non-
12% residential customers generate more
. Single solid waste than single-family
Family
Residential residential customers (and thus
88% more revenue).
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Integrated Solid Waste Rate Review
Accounts By Service Area. Service
accounts in the various areas closely match Accounts By Service Area In 2000: 21,201
their revenues. For example, Arroyo
Grande generates 23% of revenues and has . Arroyo
25% of the accounts, while Grover Beach . Other Grande
generates 17% of the revenues and has 19% Areas 25%
of the accounts. 32%
In no case is there more than a 3% . Grover
difference between revenues by area and its Beach
account totals. This shows two things: DOoeano 19%
7%
. There are few differences in the types of
accounts served In each of the
communities.
. And although rate structures are different, they are generating very similar revenues overall
per account.
Service Characteristics
For any provider, solid waste service costs are driven by two key factors: collection costs and
disposal costs. As noted above, collection costs per account are similar for Arroyo Grande,
Grover Beach, Oceano and Pismo Beach. (And while there may be higher costs in the other
South County areas, they pay higher rates and receive lower services.) The following four charts
show how solid waste collection-both garbage and recyclables-varies between service areas.
And this in turn affects disposal costs.
Solid Waste By Type: 2000 Vs 2001 Solid Waste By Type. This
chart shows significant
changes in the composition
100% of . solid waste by type
90% (recyclables or garbage)
80% from 2000 to 2001.
70% . Recyclable
60% Materials In 2000, 88% of the solid
50% . Garbage waste collected by SCSS
40% was garbage and 12% was
30% recyclable materials; one
20% year later, 22% was
recyclable materials and
10% garbage was down to 78%.
0%
2000 2001
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Integrated Solid Waste Rate Review
Solid Waste By Area. This chart shows total Solid Waste By Area In 2000: 50,138 Tons
solid waste (recyclable materials and garbage
combined) generated by the communities
serviced by SCSS. Again, solid waste . Other . Grover
generation closely mirrors the number of Areas Beach
accounts and revenue generation in each of the 26% 20%
areas, while also reflecting differences. .Oceano
9% . Arroyo
For example, the "other" service areas account Grande
24%
for 33% of the revenues and 32% of the C Pismo
accounts, but only 26% of the total solid waste Beach
generated. This reflects the relatively fewer 21%
non-residential accounts in these areas.
Recyclables and Garbage By Area. The following two charts show solid waste generation by
type--recyclable materials and garbage--for each of the SCSS service areas. While garbage
generated closely resembles service accounts, revenues and total solid waste generated, there are
significant differences between areas in tenns of recyclable materials. However, this data is for
2000, and as noted above, a significant increase in recyclable materials is projected for 2001.
Further, increased use of the green waste and recycling waste wheelers is likely to occur in all
areas over time.
Recyclables By Area In 2000: 6,332 Garbage By Area In 2000: 44,808 Tons
Tons
. Other
Areas . Other . Arroyo
20% Areas Grande
.Oceano . Grover 27% 24%
4% Beach
CPismo 38% . Grover
Beach Beach
14% 18%
. Pismo
. Arroyo Beach cOoeano
Grande 22% 9%
24%
RATE HISTORY
As noted above, there has not been a general-purpose rate increase for trash collection in
Arroyo Grande, Grover Beach or Pismo Beach since 1994. And in Oceano, the last rate
adjustment was a decrease in single-family residential rates in 1999 of 2% to 4% as a trade-off
for mandatory service.
The following summarizes the rate history for these four agencies since 1994.
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Integrated Solid Waste Rate Review
Rate Increase Histo
Date
February1994 General Rate Review
August 1995 Orange Bin R~cycling
April 1997 General Rate Review
March 1998 General Rate Review
October 1999 Reduction due to mandato service
ARE THE COSTS REASONABLE?
The first step in the rate review process is to detennine if costs are reasonable. There are three
analytical techniques that can be used in assessing this: detailed review of costs and service
responsibilities; evaluation of external cost factors, such as general increases in the cost of living
(as measured by the consumer price index) and changes in major cost areas (like tipping fees);
and comparisons of rates with other communities. Each of these was considered in preparing
this report, and the following summarizes the results.
Detailed Cost Review
Typically, this would include a detailed analysis of changes in unit costs over time as well as
changes in key cost components such as labor, repairs, fuel, insurance and tipping fees.
However, this is difficult for SCSS because there have been significant service changes (most
notably expanded green waste
and recycling services) over the
past several years, resulting in Projected Cost Increases: FYE 2001 to 2002
significant increase in costs (as
well as related revenues). Direct Labor 8.2%
On the other hand, the Office Salaries 2.9%
projected "base year" cost Overhead 2.9%
increases ftom 2001 to 2002 do Tipping Fees .8%
not reflect any major changes
in underlying service levels; Franchise Fees
and as reflected in the sidebar Other Costs 4.3%
chart, these increased costs
appear reasonable in light of Total 8.2%
the current labor market and 0.0% 2.0% 4.0% 6.0% 8.0%
consumer price index trends. Percent Incr....
The only anomaly IS the
percentage increase in tipping
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Integrated Solid Waste Rate Review
fees. No increases in tipping fees are projected for FYE 2002 by SCSS or any significant
increases in the amount of solid waste collected. However, because increased tipping fees
became effective in September 2000, the percent increase is skewed because Fiscal Year 2001
(April 2000 to March 2001) does not include a full year at the increased rates. Adjusting for this,
tipping fee cost projections are reasonable.
Trends in External Cost Drivers
Of the three cost-review approaches, this is perhaps the most straightforward and compelling in
concluding that the proposed rates (and underlying costs) are reasonable:
Cost Factor , ! {1,lSt'
Consumer Price Index (CPI)
. Just going back to 1997 (when three of the franchise agreements were approved) at
a very modest 3% per year CPI, the "catch-up" rate increase through March 2002
(the "base year") for five years (80% of operating costs at 15%) is: 11'K,
Tipping Fees
. Increased by County Board of Supervisors by 20% in September 2000 (ftom $24.55
per ton to $29.45)
. Accounts for 20% of operating costs (20% of 20%) for a weighted rate increase of: 4'K,
Compound Rate Increase from These Two Factors 16.5'K,
In short, simply adjusting for increases in the cost of living (at a modest rate of 3% per year) for
the costs not related to tipping fees (80% of costs) for the past five years results in a supportable
adjustment of 12%. And combining this with the "weighted" increase in tipping fees (which
account for 20% of operating costs and increased by 20%) results in a compound increase of
16.5%.
This compares very favorably with the underlying cost increase reflected in SCSS's rate increase
request of 14.7% (before adjustments for ITanchise fees and Grover Beach recycling containers).
Rates in Comparable Communities
Lastly, reasonableness of rates (and underlying costs) can also be evaluated by comparing rates
with comparable communities. However, survey results between "comparable" communities
need to be carefully weighed, because every community is different. For example, even in the
South County where service levels and costs are very similar, there are rate differences. In short,
making true "apples-to-apples" comparisons is easier said than done.
Nonetheless, surveys are useful assessment tools-but they are not perfect and they should not
drive rate increases. Typical reasons why solid waste rates may be different include:
. Franchise fees and AB 939 fee surcharges.
. Landfill costs (tipping fees).
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Integrated Solid Waste Rate Review
. Service levels (frequency, quality).
. Labor market.
. Operator efficiency and effectiveness.
. Voluntary versus mandatory service.
. Direct services provided to the franchising agency.
. Percentage of non-residential customers.
. Revenue collection procedures: does the hauler or the city bill for service? what are the
procedures for collecting delinquent accounts?
. Services included in the base fee (recycling, green waste, containers, pick-up away from
curb)
. Different rates structures.
. Land use and density (lower densities will typically have higher service costs).
With these caveats, the following summarizes single-family residential rates for other cities in
the Tri-County area, and compares them with the proposed rates for SCSS. As reflected below,
even with the proposed rate increases, Arroyo Grande, Grover Beach, Oceano and Pismo Beach
will have the lowest rates among the agencies surveyed.
90-101
Atascadero 29.95
Paso Robles (Effective January 2002) 24.34
San Luis Obispo 28.01
San Miguel (Rates for 1 container and 2-4 containers) 23.85
Santa Barbara (Rates for 1, 2 and 3 containers) 23.77
Santa Margarita 41.75
Santa Maria 23.20
Templeton 21.15 41.75
Ventura 17.51 22.54
. ... ..
Arroyo Grande 14.
Grover Beach 14.64
Oceano 13.75
Pismo Beach 20.70
Nipomo 19.12
Rural AIro 0 Grande 17.18
Summary: Are the Costs Reasonable? Based on the results of the three separate cost-review
techniques-trend review, external factor review and rate comparisons-SCSS's costs are
reasonable.
WHAT IS A REASONABLE RETURN ON THESE COSTS?
After assessing if costs are reasonable, the next step is to determine a reasonable rate of return on
these costs. The rate-setting method fonnally adopted by Arroyo Grande, Oceano and Pismo
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Integrated Solid Waste Rate Review
Beach in their franchise agreements with SCSS includes clear criteria for making this
assessment. It begins by organizing costs into three main categories, which will be treated
differently in detennining a reasonable "operating profit ratio:"
AUowable Costs (Operations and Maintenance)
. Direct collection labor
. Vehicle maintenance and repairs
. Insurance
. Fuel
. Depreciation
. Billing and collection
Excluded and Limited Costs
. Charitable and political contributions
. Entertainment
. Income taxes
. Non-IRS approved profit-sharing plans
. Fines and penalties
. Limits on officer compensation
PlISS- Through Costs
. Tipping fees
. Franchise and "AB 939" fees (recycling, source reduction, household hazardous waste
programs)
. Payments to affiliated companies (such as leases, trucking charges and AB 939 fees)
Methodology. After organizing costs into these three categories, detennining "operating profit
ratios" and overall revenue requirements is straightfOlward:
. The target is a 92% operating profit ratio on "allowable costs."
. Pass-through costs may be fully recovered through rates, but no profit is allowed on these
costs.
. No revenues are allowed for any excluded costs.
In the case of SCSS, about 70% of their costs are "allowable costs" subject to the 92% operating
profit ratio (or 8% of total allowable "rate base" revenues); and 30% are pass-through costs upon
which no profit is allowed. (And no consideration is given to excluded costs.)
Preparing the Rate Request Application. Detailed "spreadsheet" templates for preparing the
rate request application-including assembling the required infonnation and making the needed
calculations-are provided in the Rate Manual. SCSS has prepared their rate increase
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Integrated Solid Waste Rate Review
application in accordance with these requirements (Appendix A); and the financial infonnation
provided in the application ties to their audited financial statements.
Implementation. The following summarizes key implementation concepts in the adopted rate-
setting model:
. The ''92% operating profit ratio is a target; in the interest of rate stability, adjustments are
only made if the calculated operating profit ratio falls outside of 90% to 94%. In the case of
this ''base year" application, it clearly does.
. There is no provision for retroactivity: requested rate increases are "prospective" for the year
to come; there is no provision for looking back. This makes it especially important for rate
requests to be presented and reviewed on a timely basis.
. Detailed ''base year" reviews are prepared every three years; "interim reviews" to account for
focused changes in the consumer price and tipping fees are prepared in the two "in-between"
years.
. Special rate increases for extraordinary circumstances may be considered. This has never
occurred in any of the agencies that use this rate-setting methodology.
COORDINATION WITH OTHER AGENCIES
SCSS has submitted similar rate requests to the two other agencies that regulate rates and
services in the other South County areas that they serve: the County of San Luis Obispo and the
Nipomo Community Services District. These agencies will be considering these rate increases at
the same time as Arroyo Grande, Grover Beach, Oceano and Pismo Beach. Based on
discussions with the staff ftom these agencies, they will also be recommending that their
governing bodies adopt the rate increases requested by SCSS.
SUMMARY
Based on the rate-setting policies and procedures fonnally adopted by Arroyo Grande, Oceano
and Pismo Beach in their ftanchise agreements (and conceptually approved by Grover Beach),
this report concludes that:
. SCSS's costs are reasonable.
. And their proposed rate increases meet the "reasonable return" criteria set forth in its
franchise agreements with these four agencies.
Accordingly, this report recommends adoption of the rate increases requested by SCSS.
ATTACHMENTS
. Appendix A: Base Year Rate Request Application: Fiscal Year 2001-02
. Appendix B: Interim Year Rate Request Application: Fiscal Year 2002-03
- 15 -
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APPENDIX
Appendix A
BASE YEAR RATE REQUEST APPLICATION
Base Yellr Applictltion Summllry
1. Arroyo Grande
2. Grover Beach
3. Oceano
4. Pismo Beach
Supporting Schedules
5. Revenue Requirement Summaries for Each Service Area
6. Cost and Revenue Requirements Worksheet
7. Revenue Offset Summary
8. Base Year Cost.Detail
9. Base Year Revenue Detail
10. Operating Infonnation
Appendix B
INTERIM YEAR RATE REQUEST APPLICATION
Interim Yellr Applictltion Summary
1. Arroyo Grande
2. Grover Beach
3. Oceano
4. Pismo Beach
Changes in the Consumer Price Index
5. U.S. Bureau of Labor Statistics
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11...
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER ~
SUBJECT: POLICY ON FEE WAIVERS FOR TEMPORARY USE PERMITS
DATE: SEPTEMBER 25, 2001
RECOMMENDATION:
Approve proposed policy guidelines for waiving fees for temporary use permits.
FUNDING:
The current application fee for a temporary use permit is $101. There have been 20
temporary use permits from January 2001 to date. Four fee waiver requests have been
received, which have been approved by the City Council. We do not expect any
significant change in the number of fees waived as a result of the policy. Therefore, it is
estimated that any cost impact will not exceed $500.
DISCUSSION:
On a periodic basis, the City receives requests to waive the application fee for
temporary use permits to conduct special events. Since staff is not authorized to waive
fees, the requests are forwarded to the City Council as a "New Business" agenda item
even though they often involve a small dollar amount. It is recommended that
guidelines be adopted for reviewing fee waiver requests. Requests meeting the criteria
would be recommended and placed on the City Council consent agenda for approval.
In 1999, the City Council adopted a similar policy recommended by the Parks &
Recreation Commission regarding fees for facility rentals. Development of the
proposed criteria was based in part and consistent with the existing facility rental policy.
Recommended criteria include the following:
. The applicant is a local non-profit organization. A valid non-profit organization
number shall be provided and "local" is defined as at least 50% membership from
within the City of Arroyo Grande.
. The group/organization donates at least 50% of its budget to support
programs/activities within the City of Arroyo Grande or the Five Cities area.
--._-- -"'~ __n.____._....__ ----~-
CITY COUNCIL
POLICY ON FEE WAIVERS FOR TEMPORARY USE PERMITS
SEPTEMBER 25, 2001
PAGE 2
. Proceeds from the event or activity will be used for a specific City of Arroyo
Grande or Five Cities area public project, program or cause.
. The event or activity is organized and operated by non-paid volunteers.
. The event or activity is open to the public.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve recommended policy;
- Amend and approve recommended policy;
- Do not approve recommended policy;
- Provide staff direction.
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