R 3432
RESOLUTION NO. 3432
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT
AGREEMENT NO. 256 TO ADMINISTERING AGENCY-
STATE AGREEMENT FOR STATE FUNDED PROJECTS
NO. 000199 FOR THE FAIR OAKS AVENUENALLEY ROAD
CAPITAL IMPROVEMENT PROJECT
WHEREAS, the City and the State have entered into Administering Agency-State
Agreement for State Funded Projects No. 000199; and
WHEREAS, Program Supplement No. 256 to the Administering Agency-State Agreement
for State Funded Projects No. 000199 designates the State funds requested for the Fair
Oaks AvenueNalley Road capital improvement project; and
WHEREAS, the City of Arroyo Grande is eligible to receive State funds through the State
. Transportation Improvement Program (STIP).
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo Grande
hereby:
1. Approves Exhibit "P\' attached hereto, entitled "Program Supplement Agreement No.
256, to Administering Agency-State Agreement for State Funded Projects No.
000199.
2. Appoints the Mayor as the official representative authorized to sign Program
Supplement Agreement No. 256 to Administering Agency-State Agreement for State
Funded Projects No. 000199.
On motion of Council Member Runels, seconded by Council Member Dickens, and on the
following roll call vote, to wit:
AYES: Council Members Runels, Dickens, Tolley, Ferrara, and Mayor Lady
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 22nd day of Februaryj 2000.
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RESOLUTION NO. 3432
PAGE 2
MICHAE~~
ATTEST:
i)lffi~~
E, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~
Rli:K TerBO . INTERI ITV MANAGER
APPROVED AS TO FORM:
__on
EXHIBIT "A"
PROGRAM SUPPLEMENT NO. 256 Da te : January 11.. 2000
to Loca tion: 05-SLO-O
AD~NXSTBRXNG AGBNCY-STATB.AGRBEMENT Project Number:RPL-5199(012)
POR STATB PONDBD PROJBCTS NO. 000199 B.A. Number:05-142884
Locode : 5199
This PROGRAM SUPPLEMENT, effective 12/09/1999, is hereby incorporated into the Administering Agency - State Agreement
No. 000199 for State Funded Projects entered into between the ADMINISTERING AGENCY and the STATE with an effective date
of 08/02/99 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is adopted in accordance with
Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the
ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to, payment of funds encumbered to this project, it accepts
and will comply with the Special Covenants and Conditions set forth on the following pages.
PROJECT LOCATXON:
Fair Oaks Ave--west of Valley Rd to Traffic Way; and Valley Rd--Fair Oaks Ave to southern city limits
TYPB OP WORIC: Road Rehabilitation
Bstimated Cost State punds Matching PuDds
STATE $30,000.00 LOCAL OTHBR
$30,000.00 $0.00 $0.00 $0.00
CXTY OP ARROYO GRANDB STATB OP CALXPORNI:A
By - awy;p Department of Transportation
By
Chief, Office of Local Programs
Date ~ .;).'1 -00 Project Zmplementation
Date
Title fY1ftyO/Z
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
$30,000.00
Chapter Statutes Program Fund Source AMOUNT
50 . 1999 2660-101-042 99-2000 20.30.600.621 S 262040 042-T 30,000.00
Program Supplement 00-0199-256- SERIAL Page 1 of 3
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05-SLO-0 01/11/2000
RPL-5199(012)
SPECIAL COVENANTS OR REMARKS
1. This PROJECT is programmed to receive funding from the 1998 State
Transportation Improvement Program (STIP), as amended. Funding
may be provided under one or more components. A component(s)
specific fund allocation is required, in addition to other
requirements, before reimbursable work can occur for the
component(s) identified. Each allocation will be assigned an
effective date and identify the amount of funds allocated per
component(s).
This PROGRAM SUPPLEMENT has been prepared to allow reimbursement
of eligible PROJECT expenditures for the component(s) allocated.
The start of reimbursable expenditures is restricted to the later
of either 1) the effective date of the Master Agreement, 2) the
effective date of the PROGRAM SUPPLEMENT, or 3)the effective date
of the component specific allocation.
2. STATE and ADMINISTERING.AGENCY agree that additional funds made
available by future allocations will be encumbered on this
PROJECT by use of a STATE approved Allocation Letter and Finance
Letter. ADMINISTERING AGENCY agrees that STATE funds available
for reimbursement will be limited to the amount allocated by the
California Transportation Commission ( CTC) and/or the STATE.
3. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may
approve supplementary allocations, time extensions, and fund
transfers between components. An approved time extension will
revise the timely use of funds criteria, outlined above, for the
component(s) and allocation(s) requested. Approved supplementary
allocations, time extensions, and fund transfers between
components, made after the execution of this PROGRAM SUPPLEMENT
will be documented and considered subject to the terms and
conditions thereof.
Documentation for approved supplementary allocations, time"
extensions, and fund transfers between components, will be a
STATE approved Allocation Letter, Fund Transfer Letter, Time
Extension Letter, and Finance Letter, as appropriate.
4. This PROJECT will be administered in accordance with the CTC STIP
guidelines, as adopted or amended, and the STATE Procedures for
Administering Local Grant Projects in the State Transportation
Improvement Program (STIP), the Local Assistance Program
Program SupplementOO-0199-256- SERIAL Page 2 of 3
OS-SL()-O Ol/11/20(H)
FlP~S199(012)
SPECIAL COVENANTS 'OR REMARKS
Guidelines, and the Local Assistance Procedures Manual. The
submittal of invoices for project costs shall be in accordance
with the above referenced publications and the following.
5. The ADMINISTERING AGENCY s~all invoice STATE for environmental &
per.mits, plans specifications & estimate, and right-of-way costs
no later than 180 days after the end of last eligible fiscal year
of expenditure. For construction costs, the ADMINISTERING AGENCY
has 180 days after project completion to make the final pay.ment
to the contractor and prepare the final Report of Expenditures
and final invoice, and submit to STATE for verification and
payment.
6. All funding obligations of STATE under the conditions of this
PROGRAM SUPPLEMENT are subject to the appropriation of resources
by the Legislature and the encumbrance of funds under this
PROJECT. Funding and reimbursement are available only upon the
passage of the State Budget Act containing these STATE funds.
Program SupplementOO-0199-256- SERIAL Page 3 of 3
RESOLUTION NO. 3432
OFFICIAL CERTIFICATION
I, KELLY WETMORE, Director of Administrative Services/Deputy City Clerk of
the City of Arroyo Grande, County of San Luis Obispo, State of California, do
hereby certify under penalty of perjury, that Resolution No. 3432 is a true, full,
and correct copy of said Resolution passed and adopted at a regular meeting of
the City Council of the City of Arroyo Grande on the 2200 day of February 2000.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 24th
day of February, 2000.
~
ORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK