Agenda Packet 2001-11-13
CITY COUNCIL 6'"t{jt'f/
AGENDA ~.!/ramIb
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tem Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member NOTICE OF
CITY COUNCIL SPECIAL MEETING
Tuesday
November 13. 2001
6:15 P.M.
Arrovo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. ROLL CALL
2. PUBLIC COMMENT on Special Meeting Agenda Items.
Members of the public wishing to address the Council on any item described in this
Notice may do so when recognized by the Presiding Officer.
3. CITY COUNCIL CLOSED SESSION:
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government
Code Section 54957:
Title: City Manager
4. RECONVENE TO OPEN SESSION:
Announcement of reportable action from closed session, if any.
5. ADJOURNMENT.
c:closedsession.agenda.111301
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CITY COUNCIL 6'"t{jt'f/
AGENDA ~.!/ramIb
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tem Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY MEETING
TUESDAY, NOVEMBER 13, 2001
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL COUNCIURDA
3. FLAG SALUTE: CUB SCOUT, DEN 1, PACK 13
4. INVOCATION: JEAN BOWSER, BAHAI FAITH
5. SPECIAL PRESENTATIONS:
None.
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only and
all further readings be waived.
AGENDA SUMMARY - NOVEMBER 13, 2001
PAGE 2
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council will
listen to all communication; however, in compliance with the Brown Act, will not take
any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue with
you subsequent to the COl,lncil meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any Council Member may request
that any item be withdrawn from the Consent Agenda to permit discussion or
change the recommended course of action. The City Council may approve the
remainder of the Consent Agenda on one motion.
B.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
October 16, 2001 through October 31,2001.
B.b. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receive and file the report of current investment deposits
as of October 31,2001.
B.c. Cash Flow Analvsis/Approval of Interfund Advance from the Water Facility
Fund (SNODGRASS)
Recommended Action: Receive and file September 2001 Cash Report and
approve the interfund advance from the Water Facility Fund to cover cash deficits in
other funds as of September 30, 2001.
B.d Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve minutes as submitted for the Special City Council
Meeting of October 23, 2001 and Regular City Council Meeting of October 23,
2001.
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AGENDA SUMMARY - NOVEMBER 13, 2001
PAGE 3
8. CONSENT AGENDA (continued):
8.e. Consideration of Authorization to Solicit Construction Bids for Oak Park
Boulevard Street Wldenina Project, Prolect PW-OO-01 (SPAGNOLO)
. '.. -. Recommended Action: 1) Approve the .constructionplans.and specifications and
authorize the Department of Public Works to solicit public construction bids for the
Oak Park Boulevard Street Widening Capital Improvement Project; 2) Appropriate
$81,623 from the Transportation Facility Impact fund for the Oak Park Boulevard
Street Widening Capital Improvement Project; 3) Accept and record on behalf of the
City Grant Deeds from the four property owners. on Oak Park Boulevard; and 4)
Find that the Oak Park Boulevard Street Widening Capitallmprovement Project is
categorically exempt from CEQA pursuant to Section 15301 (c) and direct
Administrative Services to file a Notice of Exemption.
8.1. Consideration of Authorization to Solicit Bids for March 2001 Storm
Restoration at Rodeo Drive, Proiect PW-01-04 (SPAGNOLO)
. Recommended Action: 1) Approve the construction plans and specifications and
authorize the Department of Public Works to solicit public construction bids for the
March 2001 Storm Restoration at Rodeo Drive Capital Improvement Project; and 2)
Find that the March 2001 Storm Restoration at Rodeo Drive Capital Improvement
Project is categorically exempt from CEQA pursuant to Section 15301(d) and direct
Administrative Services to file a Notice of Exemption.
8.g. Consideration of Adoption of a Resolution to Chanae the State License for the
Children In Motion Proaram and Approve the Memorandum of Understandina
with United Cerebral Palsy (UCP) of San Luis Obispo County (HERNANDEZ)
Recommended Action: Adopt Resolution acknowledging the Children In Motion
Program is changing its State License to accept non-ambulatory participants and
approve the Memorandum of Understanding.
8.h. Consideration of Huasna Road Pavement Overlay, City Proiect No. PW-01.Q3,
Notice of Completion, Final Proaress Payment No.2, and Retention Release
(SPAGNOLO)
Recommended Action: 1) Authorize Final Progress Payment in the amount of
$25,422.00; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of
the retention in the amount of $22,549.99, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
8.L Consideration of Adiustment to Employee Medical Insurance Benefits
(ADAMS)
Recommended Action: 1) Adopt Resolutions amending City participation in the
CalPERS medical insurance program; 2) Adopt Resolution amending medical
insurance benefits for management employees; 3) Approve the letter of agreement
modifying the MOU with AGPOA regarding medical insurance benefits; and 4)
Approve the letter of agreement modifying the MOU with SEIU regarding medical
insurance benefits.
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AGENDA SUMMARY - NOVEMBER 13, 2001
PAGE 4
8. CONSENT AGENDA (continued):
8.j. Consideration of Determination of Industrial Disability (TerBORCH)
Recommended Action: Adopt Resolution determining that Senior Police Officer
.Richard Checansky suffers from an industrial disability.
PUBLIC HEARINGS:
9.a. . Consideration of the Reauest from South CountySanitarv Service for
Intearated Solid Waste Collection Rate Increase (ADAMS)
. Recommended Action:: Adopt Resolution. approving., integrated solid waste
collection rate increases.
9.b. Consideration of Adoption of a Resolution of Intention to Abandon a 1.40-acre
Portion of Land within the Proposed 10-acre Rancho Grande Park Site
(HEFFERNON)
Recommended Action: Adopt Resolution of Intention to' abandon a 1.40-acre
portion of the proposed 10-acreRancho Grande Park site pursuant to Government
Code Section 38501 et. seq., and set a meeting date for final City Council action on
the proposed abandonment.
9.c. Consideration of Adoption of an. Ordinance Reaardina Sewer Connection
Fees (SPAGNOLO)
. Recommended Action: 1) Adopt Ordinance amending Articles 4 and 5 of Title 6 of
. the Arroyo Grande Municipal Code regarding sewer connection procedures and
fees; and 2) Adopt Resolution establishing sewer connection fees.
10. CONTINUED BUSINESS:
10.a. Consideration of Approval of the Wastewater System Master Report
(SPAGONOLO)
Recommended Action: Approve and adopt the 2001 Wastewater System Master
Report.
11. NEW BUSINESS:
11.a. Fiscal Year 2001/02 First Quarter Budaet Status Report (SNODGRASS)
[COUNCIURDA]
Recommended Action: 1) Approve Carryover Appropriations as detailed in
Schedule B; 2) Approve detailed budget adjustments and recommendations as
shown in Schedule B; and 3) Approve Schedules A through F included in the First
Quarter Status Report.
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AGENDA SUMMARY - NOVEMBER 13, 2001
PAGE 5
12. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would
like to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal
action can be taken.
a) Rotation of Mayor Pro Tem (FERRARA)
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the-Council. No formal action can !
be taken.
a) None.
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
16. ADJOURNMENT
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AGENDA SUMMARY - NOVEMBER 13, 2001
PAGE 6
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business referred
to on this agenda are on file with the Director of Administrative'Services and are available for
public inspection and reproduction at cost. If you have questions regarding any agenda item,
please contact the Director of Administrative Services at (805) 473-5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at the
number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time set
for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the
Director of Administrative Services at (805) 473-5414 for more information.
www.arrovoQrande.orq
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CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08104/00
A Agricultural Preserve
AB Assembty Bill LAFCO Local Agency Formation Commission
ADA Americans with Dlsabllittes Act LOCC League of California Cities
AG General Agriculture LLA Lot Une Adjustment
AGMC Arroyo Grande Municipal Code LUE Land Use Element
AGPOA Arroyo Grande Police OffIcers' Association MER Lot Merger
APN Assessor's Parcel Number MF CondominlumITownhouse
APCB Air Pollution Control Board MFA Aper1menls
APCD Air Pollution Control District MHP MobIle Home Parks
ARC Architectural Review Committee 0 OIIIce ProfessIonal
ASCE American SocIety Civil Engineers OCSD Oceano Community Services District
ASD Administrative Services Depar1ment OSCE Open Space and ConS8Mltlon Element
AWWA American Water Works AssocIation PC Planning Commission
BD Building Division PD Police Depar1ment
CA City Attorney PF PublicfQuasi Public
CC CIty Council PPR Plot Plan Review
CCC California ConS8Mltion Corps PRD Parks & Reaeation Depar1ment
CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-eppllcatlon
CD Community Development PSHHC Peoples' SeW-Help HousIng Corp.
CDBG Community Development Block Grant PSP Planned Sign Program
CE Clnoulatlon Element PUD Planned Unit Development
CEC California Energy Commission PW Public Works Depar1ment
CECA California Environmental Quality Act RDA Redevelopment Agency
CIP Capital Improvement Program RE Residential Estate
CIWMP CalIfornia Integrated Waste Management Plan RFP Request for Ptopooais
CM CIty Manage(s OffIce RFQ Request for Qualiftcatlons
CMC California Men's Colony RH HllisIde ResIdential
CMP Congestion Management Plan RHNP Regional HousIng Needs Plan
COC Certificate of Compiiance RR Rural Residential
CPI Consumer Price Index RS Suburban ResIdential
CUP Conditlonsl Use Pannit RTA RevenMon toAaeege
DARE Drug Abuse Resistance Education RWQCB Regional Water Quality Control Board
DC Development Code SAC Staff Advisory CommIttee
DEA Drug Enforcement Administration SB Senate Bill
E.C. EleCtion Code SCAT South County Area Transit
EDD Eoonomlc Development Depar1ment SEIU Service Employees International Union
EDU Equivalent Dwelling Unit SF Single Family
EIR Environmental Impact Report SLO San Luis Obispo
EIS Environmental Impact Statement SLOCOG Sen Luis Obispo Council of Govemments
EOC Economic Opportunity Commission SLOHA Sen Luis Obispo HousIng Authority
EVC Economic VItality Corporation SLONTF San Luis Obispo Narootics Task Force
FAU Federal Aid Urban SLORTA San Luis Obispo Regional Transit Authority
FD Fire Division SLOWRAC Sen Luis Obispo County Water Resources Advisory
FDAA Federal Disaster AssIstance Administration Com_
FEMA Federal EIIHIIg8IIOy Ma"-ment Agency SR Sanlor HousIng
FID Financial Services Depar1ment SSLOCOWA South San luis Obispo County Water AssocIation
FPPC Fair Political Practices CommIssion SSLOCSD South San Luis Obispo County SanItation District
FTA Federal Transit Administration SRRE Source Reduction & RecydIng Element
FY Fiscal Year SWRCD State Water Resources Control Board
G.C. Government Code TPM Tentative Pan:el Map
GC General Commercial TT Tenlative Tract Map
GF General Fund TTAC Transportation Technical Advisory Committee
GP General Plan TUP Temponuy Use Pennlt
GPA General Pian Amendment UBC Uniform Building Code
HCD California Depar1ment of Housing and Community UFC Uniform Are Code
Development USA Unde/gIound Service Alert
HOP Home Occupancy Pennll VAR Variance
HUD Housing and Urban Development Depl. VC Vlliage Commercial
I Industrial and Business Park VCB SLO County IIIsitonI & Conference Bureau
ISTEA Intennodel Surface Transportation VSR View Shed Review
JPA Joint Powers Authority ZONE 3 San Luis Obispo County Aood Control and Water
Conservation DIsIrIct - Zone 3 (Lopez Project)
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8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES tf1
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISORg;f
SUBJECT: CASH DISBURSEMENT RATIFICATION
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period October 16 - October 31, 2001.
FUNDING:
There is a $420,679.37 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - October 19, 2001 Accounts Payable Check Register
ATTACHMENT 3 - October 19,2001 Payroll Checks and Benefit Checks
ATTACHMENT 4 - October 26,2001 Accounts Payable Check Register
ATTACHMENT 5 - October 26,2001 Accounts Payable Manual Check
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ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of October 16 Through October 31, 2001
November 13, 2001
Presented are the cash disbursements issued by the Department of Financial Services for
the period October 16 to October 31, 2001. Shown are cash disbursements by week of
occurrence and type of payment.
October 19, 2001
Accounts Payable Cks 103011-103105 2 49,019.36
Payroll Checks and Benefit Checks 3 262.462.12
311,481.48
October 26, 2001
Accounts Payable Cks 103125-103193 4 307,292.24
Less Payroll Cks included in Attachment 3 (198,944.35)
Accounts Payable Manual Check P439 5 850.00
109,197.89
Two Week Total $ 420.679.37
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CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUfER SYSTEM
GENERAL FUND 10101 SPEGAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4S56 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (COBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - Slate AB3229 Cops Grant (Fd 271)
4145 - Non Deparbnenlal 4203 - Federal Universal Hiring (Fd 274)
Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street Ughting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS lFund 3501
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Dept.lndexlorCouncil.xla I
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ATTACHMENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
10/17/01 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER!
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER !\MOUNT AMOUNT
433 10/11/01 102658 APWA VENTURA CNTY. CHAPT PW CONST.INSPECT-w/SHOP-BRANDT 010.4301.5501 135.00 135.00
434 10/11/01 074178 SLQ CNTY CLERK-RECORDER NOTICE OF DETERM-GENERAL PLAN 010.4002.5201 25.00 25.00
103011 10/19/01 000585 AARDVARK TACTICAL, INC. LAUNCHER 277 . 4206.5255 106.87
103011 10/19/01 000585 AARDVARK TACTICAL, INC. SHOT TRAINING KIT/ROUNDS 278.4207.5255 1,773.25 1,880.12
103012 10/19/01 102354 ABS DELIVERY SYSTEMS, IN EVIDENCE DEL. CHARGES-SEPT. 010.4201.5324 68.00 68.00
103013 10/19/01 101110 AGP VIDEO VIDEO PRODUCTION TAPE 010.4101.5330 2,000.00 2,000.00
103014 10/19/01 100802 ALAMEDA CNTY.SHERIFF'S REGIS-DONNA HAMILTON 010.4201.5501 358.06 358.06
103015 10/19/01 100897 AMERICAN TEMPS SCHMIDT SVCS-I0/5 612.4610.5303 774.40
103015 10/19/01 100897 AMERICAN TEMPS STRASSER SVCS-I0/5 010.4421.5303 604.00
103015 10/19/01 100897 AMERICAN TEMPS STEELE SVCS-I0/5 010.4130.5303 615.33 1,993.73
103016 10/19/01 004680 STEVE ANDREWS MANAGE MARGINAL EMP-ANDREWS 010.4201.5501 40.00 40.00
103017 10/19/01 101617 AUTO GLASS CENTRAL WINDSHIELD 010.4201.5601 314.91 314.91
103018 10/19/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 429.70 429.70
103019 10/19/01 101782 BOB'S EXPRESS WASH CAR WASH 010.4201.5601 54.00 54.00
103020 10/19/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 500.00
103020 10/19/01 012754 BREZDEN PEST CONTROL PEST CONTROL SVCS 010.4213.5303 75.00 575.00
103021 10/19/01 013026 BRISCO MILL & LUMBER FLOOD LAMPS 010.4201.5604 24.02 24.02
103022 10/19/01 017202 CA. ST. B9ARD OF EQUALIZA DIESEL FUEL TAX lQ-Ol/02 010.0000.1202 241. 74 241. 74
103023 10/19/01 102669 CASHIER QAP-ROBINSON RENEWAL 220.4303.5501 30.00 30.00
103024 10/19/01 102652 CENTRAL COAST GASES OXYGEN/ACETYLENE 010.4305.5303 25.30
103024 10/19/01 102652 CENTRAL COAST GASES OXYGEN/ACETYLENE 640.4712.5303 25.30 50.60
103025 10/19/01 021918 CENTRAL COAST SUPPLY BUILDING CLEANING SUPPLIES 010.4213.5604 451.97
103025 10/19/01 021918 CENTRAL COAST SUPPLY VAC BAGS & STRIP 010.4213.5604 47.61
103025 10/19/01 021918 CENTRAL COAST SUPPLY BLDG. CLEANING SUPPLIES 010.4213.5604 346.47
103025 10/19/01 021918 CENTRAL COAST SUPPLY BLDG. CLEANING SUPPLIES 010.4213.5604 217.85 1,063.90
103026 10/19/01 102664 BLAKE CHAFFEE REF.L/SCAPE BOND-660 PASEO 010.0000.2210 1,200.00 1,200.00
103027 10/19/01 023322 CHRISTIANSON CHEVROLET REPR.GRILL 010.4301.5601 21.60 21. 60
103028 10/19/01 102282 CINGULAR WIRELESS CELL PHONE-CROCKETT 010.4130.5201 33.18 33.18
103029 10/19/01 023634 CLASSIC TEES << SIGNS AWARDS FOR SUMMER S/BALL LEAGU 010.4424.5257 3,248.25 3,248.25
103030 10/19/01 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 347.00 347.00
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
10/17/01 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103031 10/19/01 024142 COASTLINE EQUIPMENT SERVICE BACKHOE 640.4712.5603 982.43
103031 10/19/01 024142 COASTLINE EQUIPMENT SERVICE BACKHOE 640.4712.5603 498.83
103031 10/19/01 024142 COASTLINE EQUIPMENT CR:SERVICE BACKHOE 640.4712.5603 982.43- 498.83
103032 10/19/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
103032 10/19/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 67.50 79.50
103033 10/19/01 024832 COMMUNICATION SOLUTIONS REPR. CONTROL PUMP 612.4610.5610 380.00
103033 10/19/01 024832 COMMUNICATION SOLUTIONS REPL. BACKHOE POWER UNIT 612.4610.5602 215.68
103033 10/19/01 024832 COMMUNICATION SOLUTIONS REPL. BACKHOE POWER UNIT 640.4710.5602 215.68 811.36
103034 10/19/01 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 50.00 50.00
103035 10/19/01 026754 CRYSTAL SPRINGS WATER C BOTI'LED WATER 010.4130.5201 18.34
103035 10/19/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101. 5201 18.34
103035 10/19/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 18.32
103035 10/19/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301. 5201 20.00 75.00
103036 10/19/01 027534 D.G.REPAIR R/R LEFT FRONT AXEL 010.4420.5603 130.00 130.00
103037 10/19/01 028548 DAYSTAR INDUSTRIES SPECIAL SWEEP 612.4610.5303 150.00 150.00
103038 10/19/01 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 168.00
103038 10/19/01 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 98.70 266.70
103039 10/19/01 029484 DIESELRO INC. LUBE/OIL/FILTERS/EXPANDER 010.4420.5601 762.70
103039 10/19/01 029484 DIESELRO INC. FILTERS/OIL/WIPER BLADES 220.4303.5603 278.93 1,041.63
103040 10/19/01 101255 DORFMAN HOMES, INC. REF. STREET TREES-DORFMAN 010.0000.2202 315.00 315.00
103041 10/19/01 102574 EARTHLINK,INC INTERNET SVCS-SEPT-OCT.20 010.4201.5607 41.90 41.90
103042 10/19/01 101379 FERGUSON ENTERPRISES,IN BOLTS/GASKETS/FITTINGS 640.4712.5610 475.76
103042 10/19/01 101379 FERGUSON ENTERPRISES,IN METER BUSHINGS/BOLTS/GASKETS 640.4712.5610 203.98
103042 10/19/01 101379 FERGUSON ENTERPRISES,IN METER BUSHINGS/COUPLINGS 640.4712.5610 39.40
103042 10/19/01 101379 FERGUSON ENTERPRISES,IN REPR.CLAMPS 640.4712.5610 96.31
103042 10/19/01 101379 FERGUSON ENTERPRISES,IN GASKETS/COUPLERS 010.4430.5605 177.17
103042 10/19/01 101379 FERGUSON ENTERPRISES,IN BRASS ELLS 640.4712.5610 114.77
103042 10/19/01 101379 FERGUSON ENTERPRISES, IN SERVICE SADDLES 640.4712.5610 169.07 1,276.46
103043 10/19/01 100691 FIVE CITIES-TIMES USE PERM AD-106134 010.4130.5301 64.50 64.50
103044 10/19/01 101662 FORD QUALITY FLEET CARE FUEL TANK FILLER 640.4712.5601 176.80
103044 10/19/01 101662 FORD QUALITY FLEET CARE REPL.DASH SWITCH 010.4201.5601 126.52 303.32
103045 10/19/01 035802 FRANK'S LOCK & KEY INC DUp.KEYS 220.4303.5601 66.88
103045 10/19/01 035802 FRANK'S LOCK & KEY INC DUP.KEYS 220.4303.5601 6.42
103045 10/19/01 035802 FRANK'S LOCK & KEY INC REMOVE BROKEN KEY 010.4201. 5601 45.00 118.30
103046 10/19/01 039992 DONNA HAMILTON IMPACT WEAPONS INSTRUCT. 010.4201.5501 1,566.00 1,566.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
10/17/01 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103047 10/19/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 385.42 385.42
103048 10/19/01 099234 HARVEST BAG, INC. REF.c/a DEP-HARVEST BAG 010.0000.2206 250.00
103048 10/19/01 099234 HARVEST BAG, INC. BLOG.SUPER-HARVEST BAG 010.0000.4355 67.50- 182.50
103049 10/19/01 042158 BOB HICKS. TURF EQUIPMEN R/R AXEL 010.4420.5603 417.35 417.35
103050 10/19/01 101327 ROBERT HOPKINS REIMB.MEETING SUPPLIES-HOPKINS 010.4201.5255 23.00 23.00
103051 10/19/01 045630 INTERSTATE SALES BOLTS/WASHERS 220.4303.5613 140.35 140.35
103052 10/19/01 102662 KAPLAN BRIDGE TOURNAMEN REF.c/a DBP-KAPLAN BRIDGE 010.0000.2206 250.00
103052 10/19/01 102662 KAPLAN BRIDGE TOURNAMEN BLOG. BLOG SUPER - KAPLAN BRIDGE 010.0000.4355 54.00- 196.00
103053 10/19/01 100380 KING'S WAY LIFE CENTER REF. PARK DEP-KING I SWAY 010.0000.4354 26.00 26.00
103054 10/19/01 102666 VALERIE KLINE PILATES CLASS-KLINE 010.4424.5351 295.75 295.75
103055 10/19/01 100752 KUSTOM SIGNALS, INC. ANTENNA RADAR UNITS 010.4201.6201 3,879.86 3,879.86
103056 10/19/01 102663 JULIE LAUR REF.WTR DEP-1188 PACIFIC POINT 640.0000.2302 180.00
103056 10/19/01 102663 JULIE LAUR CLOSING BILL-1188 PACIFIC POIN 640.0000.4751 20.55-
103056 10/19/01 102663 JULIE LAUR PREV.BAt-118a PACIFIC POINT 640.0000.4751 76.62- 82.83
103057 10/19/01 052416 SUSAN LINTNER REIMB.ROOM-PEERS CONF 010.4201. 5501 34.17
103057 10/19/01 052416 SUSAN LINTNER REIMB.GASOLINE 010.4201.5608 43.22 77.39
103058 10/19/01 101173 LONGS DRUG STORE PHOTO PROCESSING-SEPT 010.4201.5255 65.61 65.61
103059 10/19/01 102667 ROSEMARY LOPEZ CHEER &. POM CLASS-LOPEZ 010.4424.5351 98.00 98.00
103060 10/19/01 054482 MAINTENANCE SUPERINTEND MSA MEETING-CRUZ 220.4303.5501 15.00 15.00
103061 10/19/01 054484 MAINTENANCE SUPERINTEND MSA MEMBERSHIP-10 PEOPLE 220.4303.5503 300.00 300.00
103062 10/19/01 102660 LAURA MARTINEZ REF. PARK DEP-MARTINEZ 010.0000.4354 26.00 26.00
103063 10/19/01 056394 MIDAS MUFFLER &. BRAKE SIDE GEAR SET/SPIDER GEAR 010.4201.5601 480.30
103063 10/19/01 056394 MIDAS MUFFLER &: BRAKE LUBE/OIL/FILTER/WIPERS 010.4201. 5601 58.33
103063 10/19/01 056394 MIDAS MUFFLER &. BRAKE ALIGN/WIPERS/LUBE/OIL 010.4201. 5601 109.62
103063 10/19/01 056394 MIDAS MUFFLER &: BRAKE LUBE/OIL/FILTER/THERMOSTAT 010.4420.5601 487.90
103063 10/19/01 056394 MIDAS MUFFLER &: BRAKE LUBE/OIL/FILTER/WIPERS 010.4201.5601 71.48 1,207.63
103064 10/19/01 057096 MINER'S ACE HARDWARE PAINT/FLARE 010.4430.5608 14.95
103064 10/19/01 057096 MINER'S ACE HARDWARE BALLAST 010.4420.5605 26.74
103064 10/19/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4420.5605 25.16
103064 10/19/01 057096 MINER'S ACE HARDWARE PAINT/PIPE WRAP 010.4201.5605 15.26
103064 10/19/01 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4420.5605 1.71
103064 10/19/01 057096 MINER'S ACE HARDWARE CR: HARDWARE 010.4420.5605 .17-
103064 10/19/01 057096 MINER'S ACE HARDWARE BULBS/BUNGEE CORDS 010.4213.5604 27.96
103064 10/19/01 057096 MINER'S ACE HARDWARE BULBS 010.4213.5604 5.34 !
I
----------- u_J
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
10/17/01 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103064 10/19/01 057096 MINER'S ACE HARDWARE FENCE/CABLE TIES 640.4712.5255 60.97
103064 10/19/01 057096 MINER'S ACE HARDWARE COUPLING 010.4420.5605 5.24
103064 10/19/01 057096 MINER'S ACE HARDWARE BULBS/TOOLS 010.4213.5604 29.04
103064 10/19/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4420.5605 14.94
103064 10/19/01 057096 MINER'S ACE HARDWARE SPONGE/HAND TOOLS 010.4420.5605 27.36
103064 10/19/01 051096 MINER I S ACE HARDWARE NUTS/BOLTS 010.4420.5605 1.58 256.08
103065 10/19/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 203.27 203.27
103066 10/19/01 102670 MARK MORENO DIST. SUPER GLAZE 010.4211.5601 241.98 241.98
103067 10/19/01 1007:28 MtJRDOCK, INC. PUSH BU'I"I'ON DRINKING FOUNTAIN 010.4420.5605 1,526.00 1,526.00
103068 10/19/01 100256 NEXT DAY SIGNS SIGNS/BANNERS 010.4001.5201 32.75 32.75
103069 10/19/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 42.20
103069 10/19/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 4.27 46.47
103070 10/19/01 062322 ONE HOUR PHOTO PLUS FILM/PRINTS 220.4303.5255 32.41 32.41
103071 10/19/01 063960 PACIFIC BELL PHONE 021-2.713 010.4145.5403 299.32
103071 10/19/01 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 646.63 945.95
103072 10/19/01 064194 PACIFIC GAS << ELECTRIC ELECTRIC 010.4145.5401 65.10 65.10
103073 10/19/01 102668 KIMBERI..Y PATTERSON REF. DOG OBEDIENCE CLASS-PATTER 010.4424.5351 70.00 70.00
103074 10/19/01 065832 PESTICIDE APPLIC.PROF.A CONT. ED';'R. CRUZ 220.4303.5501 55.00 55.00
103075 10/19/01 066690 PITNEy BOWES DOUBLE TAPE SHEETS/RIBBONS 010.4201.5201 222 . 92
103075 10/19/01 066690 PITNEY BOWES POSTAGE MACHINE RENTAL 010.4201.5602 174.68 397.60
103076 10/19/01 067548 POOR RICHARD'S PRESS COPIES-PAVEMENT MANAGEMENT 350.5613.7701 116.34 116.34
103077 10/19/01 067804 POSITIVE PROMOTIONS MYLAR HALLOWEEN BAGS 278.4207.5504 124.10 124.10
103078 10/19/01 102237 PRIMARY CARE DOG << CAT EXAM/IV/ANESTHESIA 010.4201.5322 360.00
103078 10/19/01 102237 PRIMARY CARE DOG & CAT VET CONSULTATION 010.4201.5322 45.00 405.00
103079 10/19/01 068484 BSAU PRYOR ICI FINANCIAL CRIMES-PRYOR 010.4201.5501 769.50 769.50
103080 10/19/01 067392 R.L. pOLK & CO. MOTOR VEHICLE REGIS BOOKS 010.4201.5255 59.92 59.92
103081 10/19/01 102144 RaINO LININGS BED LINING 010.4303.6301 392.06 392.06
103082 10/19/01 070590 RICHETTI WATER CONDITIO RENTAL- WATER FILTER SVCS 010.4201.5604 IS,OO 15.00
103083 10/19/01 072638 S & L SAFETY PRODUCTS SHOPTOWELS 220.4303.5255 49.90
103083 10/19/01 072638 S & L SAFETY PRODUCTS SHOPTOWELS 640.4712.5255 49.90
103083 10/19/01 012638 S & L SAFETY PRODUCTS SHOPTOWELS 612.4610.5255 49.89 149.69
---- --- __d ------ --.-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE S
10/17/01 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER N_ DESCRIPTION NUMBER AMOUNT AMOUNT
103084 10/19/01 099082 SAN JOSE STATE UNIV. REGIS-BEAU PRYOR 010.4201.5501 427.00 427.00
103085 10/19/01 100040 DANIEL .. SCHUMAN REF. PARK DEP-SCHUMAN 010.0000.4354 26.00 26.00
103086 10/19/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,277.91 1,277.91
103087 10/19/01 080106 SMITH AND LOVELESS,INC REPL.CHECK VALVE/SOLINOID 612.4610.5610 330.80 330.80
103088 10/19/01 080886 SOtITHERN AUTO SUPPLY BATTERY 220.4303.5603 55.59
103088 10/19/01 080886 SOUTHERN AUTO SUPPLY AIR FILTER/TRUCK WAX/NOZZLE 010.4420.5601 70.84 126.43
103089 10/19/01 080964 SOtITHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 44.91
103089 10/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.53
103089 10/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 68.77
103089 10/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 37.91 161.12
103090 10/19/01 081200 JEFF SOUZA REIM.2 BICYCLE JACKETS 010.4201. 5255 349.14
103090 10/19/01 081200 JEFF SOUZA REIMB.BICYCLE PANTS/SHORTS 010.4201.5255 185.81 534.95
103091 10/19/01 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 169.65
103091 10/19/01 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 9.05 178.70
103092 10/19/01 082328 STERLING COMMUNICATIONS BATTERIES 010.4201.5606 205.44
103092 10/19/01 082328 STERLING COMMUNICATIONS SPEED INDICATOR REPAIR 010.4201.5601 38.00
103092 10/19/01 082328 STERLING COMMUNICATIONS REPL.ANTENNA 010.4201.5601 486.82
103092 10/19/01 082328 STERLING COMMUNICATIONS NOV 2001 SERVICE AGREEMENT 010.4201. 5606 995.00
103092 10/19/01 082328 STERLING COMMUNICATIONS REMOVE RADIO 010.4201.5601 48.21 1,773.47
103093 10/19/01 102171 STRONG P~ING SVCS,IN FINAL CONSULTING-GENERAL PLAN 010.4130.5318 3,966.50 3,966.50
103094 10/19/01 083100 SUN BADGE CO. 29 SHOOTING METALS 010.4201.5255 496.72 496..72
103095 10/19/01 084084 TAYLOR'S TUNE-UP SHOP REPL.PLUG & RESET 010.4201.5601 47.68 47.68
103096 10/19/01 102665 CELESTE TAYLOR R~F.5C YOUTH B/BALL-TAYLOR 010.0000.4613 80.00 80.00
103097 10/19/01 084278 TEE'S PLUS DAREN GRAD T-SHIRTS 010.4201.5504 1,413.75
103097 10/19/01 084278 TEE'S PLUS DAREN T-SHIRTS 010.4201.5504 1,700.00
103097 10/19/01 084278 TEE'S PLUS DARE FLAG 010.4201.5504 31.00 3,144.75
103098 10/19/01 087594 U.S. IDENTIFICATION MANU IDENT . MANUAL UPDATE 010.4201.5255 88.27 88.27
103099 10/19/01 102661 UNITED METHODIST CHILDR REF. PARK DEP-UNITED METHODIST 010.0000.4354 29.00 29.00
103100 10/19/01 101945 UNITED RENTALS, INC. HWY STROBE LIGHTS 640.4712.5603 73.75
103100 10/19/01 101945 UNITED RENTALS,INC.HWY STROBE LIGHTS 220.4303.5603 36.87
103100 10/19/01 101945 UNITED RENTALS,INC.HWY STROBE LIGHTS 010.4420.5603 36.88 147.50
103101 10/19/01 102007 VERIZON WIRELESS PD PATROL CAR CELL PHONES 010.4201. 5403 319.52
103101 10/19/01 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103.5403 44.35 363.87
----- -.-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
10/17/01 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD ]. 7
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103102 10/19/01 102486 WATERBOYS PLUMBING UNCLOG URINAL 010.4213 .5303 135.00
103102 10/19/01 102486 WATERBOYS PLUMBING R/R HOT WATER HEATER 010.4213.5303 416.00
103102 10/19/01 102486 WATERBOYS PLUMBING R/R URINAL 010.4213.5303 125.00 676.00
103103 10/19/01 090480 WAYNE'S TIRE LUBE/OIL/WIPERS 010.4201.5601 51.65
103103 10/19/01 090480 WAYNE'S TIRE LUBE/OIL/FILTER/TIRES 010.4201.5601 261.23 312.88
103104 10/19/01 100431 WILLARD PAPER CO ENVELOPES/PAPER/FOLDING BOXES 010.4102.5255 558.59 558.59
103105 10/19/01 i'02659 CINDY WINTER REF.PARK DEP-WINTER 010.0000.4354 26.00 26.00
TOTAL CHECKS 49,019.36
--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
10/17/01 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 17
FUND TITLE AMOUNT
010 GENERAL FUND 40,311.36
220 STREETS FUND 1,532.27
277 98-99 FED LOCAL LAW ENF BL GRT 106.87
278 99-00 FED LOCAL LAW ENFORCE GT 1,897.35
284 REDEVELOPMENT AGENCY FUND 44.35
350 CAPITAL IMPROVEMENT FUND 116.34
612 SEWER FUND 1,900.77
640 WATER FUND 3,110.05
TOTAL 49,019.36
-- _n__.___
ATTACHMENT 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 9/28/01 TO 10/11/01
10/19/01
FUND 010 228,956.03 Salaries Full time 147,893.77
FUND 220 13,530.85 Salaries Part-Time 23,096.63
FUND 284 4,952.54 Salaries Over-Time 12,422.77
FUND 612 3,789.16 Holiday Pay 1,194.68
FUND 640 11,233.54 Sick Pay 4,857.75
262,462.12 Annual leave Pay
Vacation Buyback
Sick leave Buyback -
Vacation Pay 5,298.23
Comp Pay 3,597.79
Annual leave Pay 7,821.40
PERS Retirement 14,563.35
Social Security 14,203.94
PARS Retirement 283.75
State Disability Ins. 636.44
Health Insurance 20,238.98
Dental Insurance 3,584.79
Vision Insurance 773.35
life Insurance 571.90
long Term Disability 823.22
Unifonn Allowance -
Car Allowance 350.00
Council Expense
Employee Assistance 149.38
Boot Allowance I
Motor Pay 100.00
I
Total: 262,462.12 I
i
ATTACHMENT 4
VOUCHRE2 CrTY OF ARROYO GRANDE PAGE 1
10/23/01 15:34 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
435 10/17/01 040092 ALLAN HANCOCK COLLEGE REGIS.-HAZ MAT CLASSES-S PEOPLE 010.4420.5501 107.50 107.50
43' 10/18/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.I0/11/01 P/R 011.0000.1015 198,660.60 198,660.60
437 10/18/01 040092 ALLAN HANCOCK COLLEGE REGIS HAZ.MAT-B PEOPLE 220.4303.5501 172.00 172.00
438 10/22/01 098725 UNION BANK OF CALIFORNI EMPLOYEE PARS 011.0000.2107 283.75
438 10/18/01 102003 SLO CNTY DEPT. PLANNING PLAN. COMMISS. TRAINING 010.4130.5501 80.00 363.75
103125 10/26/01 000468 A T & T-L/DIST sve. L/DIST PHONE-MIS 473-0379 010.4140.5303 34.11 34.11
103126 10/26/01 000898 ADDICTION MEDICINE CONS PRE- EMPLOY DS 010.4421.5315 45.00
103126 10/26/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOY DS 010.4211.5315 45.00
103126 10/26/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOY DS 010.4425.5315 45.00
103126 10/26/01 000898 ADDIctION MEDICINE CONS PRE-EMPLOY DS 010.4425.5315 45.00
103126 10/26/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOY DS 010.4130.5315 45.00
103126 10/26/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOY DS 010.4425.5315 45.00 270.00
103127 10/26/01 100897 AMERICAN TEMPS AUNGST SVCS-10/5 010.4211. 5603 302.00
103127 10/26/01 100897 AMERICAN TEMPS AUNGST SBCS-10/12 010.4211.5103 302.00
103127 10/26/01 100897 AMERICAN TEMPS HITT SVCS-10/5 010.4120.5303 286.90
103127 10/26/01 100897 AMERICAN TEMPS HITT SVCS-10/12 010.4120.5303 305.78
103127 10/26/01 100897 AMERICAN TEMPS STEELE SVCS TO 10/12 010.4130.5303 604.00
103127 10/26/01 100897 AMERICAN TEMPS STRASSER SVC-10/12 010.4421.5303 604.00 2,404.68
103128 10/26/01 102632 ANIXTER, INC MIS EQUIPMENT UPGRADE 010.4140.5303 1,051.65
103128 10/26/01 102632 ANIXTER, INC MIS EQUIPMENT UPGRADE 010.4140.5303 128.36 1,180.01
103129 10/26/01 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 500.00 500.00
103130 10/26/01 102038 ASCE ASCE MEMBERSHIP-SPAGNOLO 010.4301.5503 205.00 205.00
103131 10/26/01 102050 AVAYA, INC. PHONE MAINT 010.4211. 5403 28.16 28.16
103132 10/26/01 102678 FABIOLA BANDA REF. PARK DEP-BANDA 010.0000.4354 26.00 26.00
103133 10/26/01 009008 BANKCARD CENTER MEETING MEAL 010.4211.5255 71.44
103133 10/26/01 009008 BANKCARD CENTER LODGING 010.4211.5501 76.68
103133 10/26/01 009008 BANKCARD CENTER LODGING 010.4211.5501 100.01
103133 10/26/01 009008 BANKCARD CENTER BIKE PARTS 010.4211.5206 111.22
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 270.55
103133 10/26/01 009008 BANKCARD CENTER CONF . EXPENSES 220.4303.5501 229.74
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 267.49
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 107.96
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 12.10
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 66.33
103133 10/26/01 009008 BANKCARD CENTER FILM DEV 010.4130.5303 26.80
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5303 14.94
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5303 24.76
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5303 18.76
1031.33 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5303 17.08
- ~- -- ----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
10/23/01 15:34 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103133 10/26/01 009008 BANKCARD CENTER CM MEETING 010.4101. 5501 1.50
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4421. 5501 35.97
103133 10/26/01 009008 BANKCARD CENTER PRE-SCHOOL SUPPLIES 010.4425.5255 221. 75
103133 10/26/01 009008 BANKCARD CENTER PRE-SCHOOL SUPPLIES 010.4424.5252 234.80
103133 10/26/01 009008 BANKCARD CENTER CREDIT OFFICE SUPPLIES 010.4130.5201 86.36-
103133 10/26/01 009008 BANKCARD CENTER MEETING, SUPPLIES 010.4130.5316 52.00
103133 10/26/01 009008 BANKCARD CENTER FOOTPRINTS BLUEPRINTING 010.4130.5201 66.61
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 3.20
103133 10/26/01 009008 BANKCARD CENTER TAPES 010.4130.5201 89.30
103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 284.4103.5201 10.47
103133 10/26/01 009008 BANKCARD CENTER W/SHOP 284.4103.5505 60.00 2,105.10
103134 10/26/01 009750 BRENDA BARROW REIMB.SNACK SUPPLIES-BARROW 010.4425.5255 68.22
103134 10/26/01 009750 BRENDA BARROW FILM DEV-CHILI CONTEST 010.4424.5252 5.27 73.49
103135 10/26/01 010412 ALBERT BEATTIE 2001 PROBLEM ORIENT. POLICY 010.4201.5501 648.26 648.26
103136 10/26/01 102674 STEPHEN BRANDT REIMB.APWA INSPECT. TRAINING 010.4301.5501 93.15 93.15
103137 10/26/01 102672 JOANNE BREWER REF.5C YOUTH B/BALL-BREWER 010.0000.4613 45.00 45.00
103138 10/26/01 013026 BRISCO MILL & LUMBER PAINT TRAYS 220.4303.5613 3.19
103138 10/26/01 013026 BRISCO MILL & LUMBER ROPE 220.4303.5255 24.08 27.27
103139 10/26/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-10/17 225.4553.5507 1,384.50 1,384.50
103140 10/26/01 102669 CASHIER QAC-MARSALEK 220.4303.5501 30.00 30.00
103141 10/26/01 021762 CENTRAL COAST PRINTING PRINTING MARKETING BROCHURE 284.4103.5505 2,136.79 2,136.79
103142 10/26/01 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4213 . 5604 358.45 358.45
103143 10/26/01 102675 TAE CHANG REF. WATER DEP-888 OLIVE ST 640.0000.2302 180.00
103143 10/26/01 102675 TAE CHANG CLOSING BILL-888 OILVE 640.0000.4751 33.42-
103143 10/26/01 102675 TAE CHANG PREV.BALANCE-888 OILVE 640.0000.4751 87.82- 58.76
103144 10/26/01 101856 CHARTER COMMUNICATIONS CHARTER MONTHLY CABLE 010.4140.5303 227.90 227.90
103145 10/26/01 023322 CHRISTIANSON CHEVROLET RETAINER NIPPLE/BUSHING 010.4211.5601 47.89 47.89
103146 10/26/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
103146 10/26/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 71.75 83.75
103147 10/26/01 102681 CPE REF.O/PMT-405 E.BRANCH 640.0000.4751 14.66 14.66
103148 10/26/01 026754 CRYSTAL SPRINGS WATER C BOTI'LED WATER 010.4421.5201 20.00
103148 10/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 15.00
103148 10/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 15.00
103148 10/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4430.5605 15.00 65.00
103149 10/26/01 027456 DFM ASSOCIATES 2001 CA ELECTION CODES 010.4002.5506 42.80 42.80
._~---
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
10/23/01 15:34 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER OATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103150 10/26/01 029484 DIESELRO INC. CR:SERVlCE INSPECTION 640.4712.5601 20.35-
103150 10/26/01 029484 DIESELRO INC. SERVICE INSPECT 640.4712.5601 647.38 627.03
103151 10/26/01 102642 TED ELLIOTT REF. PARK DEPOSIT-ELLIOTT 010.0000.4354 110.00
103151 10/26/01 102642 TED ELLIOTT PAR.REF DEPOSIT-ELLIOTT 010.0000.4354 26.00- 84.00
103152 10/26/01 033702 TERENCE FIBICH REIMB.MEETING/ROOM/FUEL-FIBICH 010.4211.5501 545.60 545.60
103153 10/26/01 036738 GALL'S INC BATTERY/CHARGER 010.4211. 5603 53.27 53.27
103154 10/26/01 037206 GIBBS INTERNATIONAL TRU ABSORBER 010.4211.5601 114.68
103154 10/26/01 037206 GIBBS INTERNATIONAL TRU VALVE 010.4211.5601 107.12 221.80
103155 10/26/01 101606 ALLAN HANCOCK COLLEGE HAZ-MAT W/SHOP-SCHMIDT 220.4303.5501 21.50
103155 10/26/01 101606 ALLAN HANCOCK COLLEGE HAZ-MAT W/SHOP-JUAREZ 220.4303.5501 21.50 43.00
103156. 10/26/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 189.12
103156 10/26/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 192.24
103156 10/26/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 256.21 637.57
103157 10/26/01 100547 HI -TECH EMERGENCY HOSE FITTINGS/GUARD 010.4211.5603 65.85 65.85
103158 10/26/01 102679 CHENOAH HUNT REF. PARK DEPOSIT-HUNT 010.0000.4354 26.00 26.00
103159 10/26/01 101459 CHARLES KLEIN REF. PARK DEPOSIT-KLEIN 010.0000.4354 55.00 55.qO
103160 10/26/01 102042 JULIE LEBENS REF.PARK DEPOSIT-LEBENS 010.0000.4354 26.00 26.00
103161 10/26/01 102676 ANTONIO LIMON REF.C/B DEP-LIMON 010.0000.2206 250.00
103161 10/26/01 102676 ANTONIO LIMON BLOG.SUPER-LIMON 010.0000.4355 153.00- 97.00
103162 10/26/01 053118 LUCIA MAR UN.SCH.DIST. BUS TRANSPORTATION 010.4425.5303 314.07 314.07
103163 10/26/01 101252 MCI WORLDCOM L/DIST.PHONE CHARGES 010.4145.5403 337.00 337.00
103164 10/26/01 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/SAFETY INSPECT 010.4301. 5601 45.66 45.66
103165 10/26/01 057096 MINER'S ACE HARDWARE STAKE LOOPS/DRIP SYS 010.4211.5605 10.43
103165 10/26/01 057096 MINER'S ACE HARDWARE PVC CAPS/DRIPPER 010.4211.5605 19.28
103165 10/26/01 057096 MINER'S ACE HARDWARE EXT.CORD 010.4211.5255 5.87
103165 10/26/01 057096 MINER'S ACE HARDWARE ELECT. SUPPLIES 010.4211.5605 6.30
103165 10/26/01 057096 MINER'S ACE HARDWARE D BATTERIES 612.4610.5255 8.01
103165 10/26/01 057096 MINER'S ACE HARDWARE ROLLER/PLUMBING SUPPLIES 010.4420.5605 10.42
103165 10/26/01 057096 MINER'S ACE HARDWARE MISC. TOOLS 010.4420.5605 5.15
103165 10/26/01 057096 MINER'S ACE HARDWARE LAWN RAKE/HULA-HO/RAKE 010.4211. 5605 41.26
103165 10/26/01 057096 MINER'S ACE HARDWARE HOE 612.4610.5273 29.95
103165 10/26/01 057096 MINER'S ACE HARDWARE. MORTAR 612.4610.5610 7.68
103165 10/26/01 057096 MINER'S ACE HARDWARE CONTACT GLUE 640.4712.5604 2.34
103165 10/26/01 057096 MINER'S ACE HARDWARE POLISH 640.4712.5255 3.95
103165 10/26/01 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4420.5605 15.70 166.34
---.- -..---
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
10/23/01 15:34 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103166 10/26/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 52.28 52.28
103167 10/26/01 058578 MULLAHEY FORD F150 FORD TRUCK 010.4303.6301 23,227.21 23,227.21
103168 10/26/01 059124 MUSTANG TREE CARE REMOVE FALLEN TREE 220.4303.5613 185.00 185.00
103169 10/26/01 102044 NOSSAMAN,GOTHNER,KNOX & PROF.SVCS.S.M.VLYWATER 640.4110.5575 2,523.04 2,523.04
103170 10/26/01 063960 PACIFIC BELL PHONE 489-2345 010.4145.5403 30.69
103170 10/26/01 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 188.16
103170 10/26/01 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 32.24
103170 10/26/01 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 32.24
103170 10/26/01 063960 PACIFIC BELL ALARM 841-3959 640.4110.5403 32.24
103170 10/26/01 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 32.24
103170 10/26/01 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 52.52 400.33
103111 10/26/01 065598 DOUG PERRIN HALLOWEEN CARNIVAL ADVANCE 010.4424.5252 500.00 500.00
103172 10/26/01 066924 PLAQUE SHAQUE LANDMARK TREE ENGRAVED PLATES 010.4421.5303 17.12 17.12
103173 10/26/01 067234 POLICE EXEC. RESEARCH FO REGIS-ALBERT BEATTIE 010.4201.5501 439.00 439.00
103174 10/26/01 067548 POOR RICHARD'S PRESS PRINTING SVCS-BUDGET 010.4102.5306 49.65 49.65
103175 10/26/01 068640 PUBLIC SAFETY CENTER GLOVES 010.4211.5206 400.86 400.86
103176 10/26/01 102673 PULITZER PULITZAR PAPER SUBSCRIPT 284.4103.5503 20.00 20.00
103177 10/26/01 101898 KIM ROMANO ENG. CONSULTING SVCS 010.4301.5303 2,812.50 2,812.50
103178 10/26/01 102677 S.L.O.BUDDIST TEMPLE REF.C/B. DEP-BUDDIST TEMPLE 010.0000.2206 250.00
103178 10/26/01 102677 S.L.O.BUDDIST TEMPLE BLDG.SUPER-BUDDIST TEMPLE 010.0000.4355 99.00- 151.00
103179 10/26/01 075130 SAN LUIS OBISPO CNTY.NE NOTICE OF PUBLIC HEARING 010.4002.5301 75.92
103179 10/26/01 075130 SAN LUIS OBISPO CNTY.NE NOTICE OF PUBLIC HEARING 010.4002.5301 62.83
103179 10/26/01 075130 SAN LUIS OBISPO CNTY.NE NOTICE OF PUBLIC HEARING 010.4002.5301 62.83
103179 10/26/01 075130 SAN LUIS OBISPO CNTY.NE NOTICE OF PUBLIC HEARING 010.4002.5301 69.38 270.96
103180 10/26/01 078234 SECURED STORAGE STORAGE CHARGES 010.4002.5303 60.00 60.00
103181 10/26/01 101556 DIANE SHEELEY REIMB. CAtED CONF-SHEELEY 284.4103.5501 92.00 92.00
103182 10/26/01 102046 RICHARD SLADE & ASSOC PROF.SVCS-S.M.VLY WATER 640.4110.5575 2,961.61 2,961.61
103183 10/26/01 102545 CURT SMARIO REF.PARK DEPOSIT-SMARIO 010.0000.4354 26.00 26.00
103184 10/26/01 080340 SNAP-ON TOOLS CORP CREEPER 010.4211.5273 130.06 130.06
103185 10/26/01 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-9/01 760.0000.2305 28,000.00
103185 10/26/01 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-9/01 760.0000.2304 28,932.49
103185 10/26/01 080808 SOUTH SLO COUNTY SANIT 9-1 SAN DIST-214 E.BRANCH 010.4145.5401 19.63
----_._~-- ._..~-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
10/23/01 15:34 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103185 10/26/01 080808 SOtITH SLO COUNTY SANIT 9-1 SAN DIST-215 E.BRANCH 010.4145.5401 13.47
103185 10/26/01 080808 SOUTH SLO COUNTY SANIT 9-1 SAN DIST-208 E.BRANCH 010.4145.5401 13.47
103185 10/26/01 080808 SOUTH SLO COUNTY SANIT 9-1 SAN DIST-211 VERNON 010.4145.5401 13 .47
103185 10/26/01 080808 SOUTH SLO COUNTY SANIT 9-1 SAN DIST-140 TRAF.WAY 010.4145.5401 13 .47
103185 10/26/01 080808 SmITH SLO COUNTY SANIT 9-1 SAN DIST-STROTHER R/R 010.4145.5401 13.47 57,019.47
103186 10/26/01 080886 SOtITHERN AUTO SUPPLY CR: TRUCK PULLEY 010.4211.5601 18.71-
103186 10/26/01 080886 SOUTHERN AUTO SUPPLY BATTERY 010.4211.5601 102.67
103186 10/26/01 080886 SOUTHERN AUTO SUPPLY CIRCUIT BREAKER 010.4211.5601 22.04
103186 10/26/01 080886 SOUTHERN AUTO SUPPLY DEGREASER 010.4211.5601 24.50 130.50
103187 10/26/01 085644 TOSTE GRADING & PAVING JACK OIL 220.4303.5613 142.50 142.50
103188 10/26/01 085878 TRANS-KING TRANSMISSION TRANSMISSION SERVICE 010.4211.5601 110.69 110.69
103189 10/26/01 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 176.14 176.14
103190 10/26/01 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605 12.51
103190 10/26/01 088084 UNITED GREEN MARK, INC. SPRINKLER PARTS 010.4420.5605 80.25 92.76
103191 10/26/01 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 16.01
103191 10/26/01 102007 VERIZON WIRELESS CELL PHONE-PKS SUPER 010.4421.5602 12.09
103191 10/26/01 102007 VERIZON WIRELESS CELL PHONE-ENG 1 010.4211.5403 18.91
103191 10/26/01 102007 VERIZON WIRELESS CELL PHONE-PORTABLE 010.4211.5403 51. 94
103191 10/26/01 102007 VERIZON WIRELESS CM CELL PHONE 010.4101. 5403 33.08
103191 10/26/01 102007 VERIZON WIRELESS CELL PHONE-DIV.CHIEF 010.4211.5403 16.79 148.82
103192 10/26/01 101866 VERIZON WIRELESS MESSAG OCT. PAGERS 010.4211.5403 76.74 76.74
103193 10/26/01 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 336.23 336.23
TOTAL CHECKS 307,292.24
.--
ATTACHMENT 5
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
11/02/01 16 :25 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER!
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
439 10/26/01 074178 SLO CNTY CLERK-RECORDER NOTICE OF DETERMINATION 010.4130.5318 850.00 850.00
TOTAL CHECKS 850.00
------ - ---_..----,--," --------.
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
11/02/01 16 :25 VOUCHER/CHECK REGISTER
FOR PERIOD 17
FUND TITLE AMOUNT
010 GENERAL FUND 850.00
TOTAL 850.00
I
J
a.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES9
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR qf1;
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: NOVEMBER 13, 2001
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of October 31, 2001, as required by Government Code Section 53646 (b).
--
CITY OF ARROYO GRANDE
MONTHLY INVESTMENT REPORT
As of October 31, 2001
~ovember13,2001
This report presents the City's investInents as of October 31, 2001. It includes all
investInents In8naged by the City, the investInent institution, type of investInent,
In8turity date, and rate of interest. As of October 31, 2001, the investInent portfolio was
in compliance with all State laws and the City's investInent policy.
Current Investments:
The City is currently investing all short-tenn excess cash in the Local Agency
InvestInent Fund (LAIF) administered by the State Treasurer. This is a very high
quality investInent in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
tUne, the City does not hold any other investInents. The following is a comparison of
investInents based on book values as of October 31, 2001 compared with the prior
month and the prior year.
Date: October 2001 September 2001 October 2000
AInount: $9,450,000 9,650,000 8,135,000
Interest Rate: 3.78% 4.52% 6.47%
I
I
,
i
- - J
8.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCES
FROM THE WATER FACILITY FUND
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
It is recommended the City Council:
. Accept the September cash report,
. Approve the interfund advance of $301,799 from the Water Facility Fund to
cover cash deficits in other funds as of September 30, 2001.
FUNDING:
No outside funding is required.
Attachment
A - Cash Balancellnterfund Advance Report
i
-' - - ---.-------.----.--.. ----- ----~._-- -.-----
ATTACHEMENT A
CITY OF ARROYO GRANDE
CASH BALANCE I INTERFUND ADVANCE REPORT
At September30,2001
Balance at Recommended Revised
Fund Advances Balance
010 General Fund 696,834 696,834
210 Fire Protection Impact Fees 65,458 65,458
212 Police Protection Impact Fees 9,433 9,433
213 Park Development 424,673 424,673
214 Park Improvement 33,165 33,165
215 Recreation Community Center 1,918 1,918
217 Landscape Maintenance 27,568 27,568
220 Street (Gas Tax) Fund 85,694 85,694
222 Traffic Signalization 493,645 493,645
223 Traffic Circulation 455.178 455,178
224 Transportation Facility Impact 1,801,986 1,801,986
225 Transportation 9,121 9,121
226 Water Neutralization Impact 260,520 260,520
230 Construction Tax 193.746 193,746
231 Drainage Facility 16,739 16,739
232 In-Lieu Affordable Housing 344,876 344,876
241 Lopez Facility Fund 678,588 678,588
250 CDBG Fund (2,343) 2,343 0
271 State COPS Block Grant Fund 9,864 9,864
272 Calif. Law Enf. Technology Grant 41,152 41,152
274 Federal Universal Hiring Grant (16,643) 16,643 0
278 99-00 Fed Local Law Enforcement Grant 1.841 1,841
279 00-01 Fed Local Law Enforcement Grant 8,919 8,919
284 Redevelopment Agency (41,322) 41,322 0
285 Redevelopment Set Aside 34.525 34,525
350 Capital Projects (241,491) 241,491 0
612 Sewer Fund 28,373 28,373
634 Sewer Facility 48.129 48,129
640 Water Fund 2,563,876 2,563,876
641 Lopez 232.343 232,343
642 Water Facility 1,377,598 (301,799) 1,075,799
751 Downtown Parking 36,811 36,811
760 Sanitation District Fund 57.058 57,058
Total City Wide Cash 9,737,832 0 9,737,832
THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF THE CITY OF ARROYO GRANDE AS OF SEPTEMBER 30,2001
~~~8 'I"?~
da K. Snodgrass
Director of Financial Services
B.d.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 23,2001
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 6:34 p.m. Mayor Pro Tem Ferrara, Council Members
Runels and Dickens, City Manager Adams, and City Attorney Carmel were present.
1. PUBLIC COMMENT:
None.
2. CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Govemment Code
Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Arroyo Grande Police Officers' Association
(AGPOA); Service Employees Intemational
Union (SEIU), Local Management
Unrepresented Employees: Management
3. CLOSED SESSION ANNOUNCEMENTS:
Mayor Lady announced that there was no reportable action from the closed session.
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 6:48 p.m. to the regular City Council meeting of October 23, 2001.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
---. ------- ~
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 23,2001
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Runels, Dickens, Mayor Pro Tem Ferrara, and
Mayor Lady were present. Council Member Lubin was absent.
City Staff Present: City Manager Adams; City Attomey Carmel; Director of
Administrative Services Wetmore; Director of Parks, Recreation
and Facilities Hernandez, Director of Public Works Spagnolo, and
Consulting Engineer Campbell.
3. FLAG SALUTE
Members of Cub Scout, Den 3, Pack 419, led by Tobie Charles, led the Flag Salute.
4. INVOCATION
Pastor Randy Ouimette, St. John's Lutheran Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Proclamation - "National Character Counts! "Week - October 21-27,2001
Mayor Lady presented a Proclamation to Tobie Charles, Leader of Cub Scout, Den 3,
Pack 419, declaring the week of October 21-27,2001 as "National Character Counts'"
Week.
5.b. Proclamation - "Animal Shelter Appreciation Week" - November 4-10,2001
Mayor Lady presented a Proclamation to Melissa Schultz, representing Animal Rescue
Coalition, recognizing November 4-10,20001 as "Animal Shelter Appreciation Week" in
Arroyo Grande.
5.c. Proclamation - "Erosion Control Month - October, 2001"
Mayor Lady announced that Ella Honeycutt could not be present to accept the
Proclamation. He acknowledged Ms. Honeycutt's efforts with regard to soil conservation
and erosion control and read the Proclamation recognizing the month of October 2001
as Erosion Control Month in the City of Arroyo Grande.
i
,
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CITY COUNCIL MINUTES
OCTOBER 23, 2001
PAGE 2
5.d. Mayor's Commendation to Howard and Kathy Ferguson, 2001
Coordinators, Annual Arroyo Grande Valley Harvest Festival
Mayor Lady announced that Howard and Kathy Ferguson could not be present to
accept the Commendation. He acknowledged that Howard and Kathy Ferguson
skillfully organized the festivities of the 64th Annual Arroyo Grande Valley Harvest
Festival by diligently coordinating the continued support of the City, and consequently,
the success of the 2001 Annual Arroyo Grande Valley Harvest Festival.
5.e. Special Presentation from City of Santa Maria - Resolution No. 160
Mayor Lady introduced City of Santa Maria Fire Chief Frank Ortiz. On behalf of the City
of Santa Maria City Council, Chief Ortiz presented Arroyo Grande Fire Chief Terry
Fibich with Resolution No. 160 commending .the City of Arroyo.Grande as one of 12
agencies for their unselfish assistance to the City of Santa Maria in suppressing the
"Casiano" fire on June 8, 2001.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Dickens moved, Council Member Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
None.
S. CONSENT AGENDA
Council Member Runels moved and Mayor Pro Tem Ferrara seconded the motion to
approve Consent Agenda Items 8.a. through 8.e., with the recommended courses of
action:
S.a. Cash Disbursement Ratification.
Action: Approved the listings of cash disbursements for the period October 1,
2001 through October 15, 2001.
S.b. Consideration of Approval of Minutes.
Action: Approved minutes as submitted for the Special City Council Meeting of
September 6, 2001, and the Regular City Council Meeting of September 25,
2001.
S.c. Consideration of Approval of Lease for Public Parking Areas Located on
the North Side of E. Branch Street.
Action: Authorized the Mayor to sign the lease on behalf of the City.
S.d. Consideration of Approval of Tow Service Agreement.
Action: Approved the Tow Service Agreement with College Towing South for
two (2) years beginning October 27,2001 through October 26, 2003.
-----------
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CITY COUNCIL MINUTES
OCTOBER 23, 2001
PAGE 3
S.e. Consideration of Paulding Middle School Bicycle Lanes Project, PW2001-2,
Notice of Completion and Release of Retention.
Action: 1) Directed staff to file a Notice of Completion; and, 2) Authorized the
. release of the retention thirty-five (35) days after the Notice of Completion has
been recorded, and no liens have been filed.
AYES: Runels, Dickens, Ferrara, Lady
NOES: None
ABSENT: Lubin
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
9. PUBLIC HEARING
None.
10. CONTINUED BUSINESS
10.a. Consideration of Proposed Ordinance Amending the Sewer Connection
Fees.
Director of Public Works Spagnolo presented the staff report. . He explained that a draft
Sewer Connection Fee Study was prepared to identify methods of modifying the fees to
provide a simple and equitable way of addressing parcels that have open space
easements and the Study was distributed with a draft ordinance and resolution for
public review and comment. He explained that the amended ordinance addresses
parcels with open space by applying the fee on a per unit basis. He stated that the
present connection fee, which consists of a sewer area charge and a benefit unit
charge, would be consolidated into a single fee based on equivalent dwelling units. He
explained that for residential uses, a single residential use is the basis for the fee, and
for non-residential uses, the proposed connection fee would be based on water meter
size. Staff recommended the Council introduce for first reading an Ordinance amending
Articles 4 and 5 of Title 6 of the Arroyo Grande Municipal Code regarding Sewer
Connection Fees.
Council Member Runels referred to the current acreage fee and asked for clarification
on how the new fee would be applied. Director Spagnolo replied that the fee would be
based per unit regardless of parcel size and there would be no more acreage charge.
Council Member Runels asked when the fees are usually paid. Director Spagnolo
replied that the fee is charged when a building permit is issued.
Mayor Pro Tem Ferrara referred to multifamily residential uses and requested
clarification on how the fees are assessed. Director Spagnolo responded that the fee is
assessed per unit for multifamily residential uses, not by meter size.
------------ -. ..------ --
CITY COUNCIL MINUTES
OCTOBER 23, 2001
PAGE 4
In response to an inquiry by Mayor Pro Tem Ferrara, Consulting Engineer Campbell
provided an interpretation of Section 6-6.411 of the proposed ordinance with regard to
connection fee credits. Following Council and staff discussion regarding the clause
stating that "No excess will be refunded", there was consensus of the Council to strike
the sentence from Section 6-6.411.
Mayor Lady opened the item for public comment, and upon hearing none, brought the
item back to Council for consideration.
Mayor Pro Tem Ferrara moved to introduce for first reading an Ordinance of the City
Council of the City of Arroyo Grande Amending Articles 4 and 5 of Title 6 of the Arroyo
Grande Municipal Code Regarding Sewer Connection Fees. as amended to strike the
sentence reading "No excess will be refunded." in the second paragraph of Section 6-
6.411 of the Ordinance. Council Member Runels seconded the motion, and on the
following roll-call vote, to wit:
AYES: Ferrara, Runels, Dickens, Lady
NOES: None
ABSENT: Lubin
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
11. NEW BUSINESS
None.
12. CITY COUNCIL REPORTS
a. MAYOR MICHAEL LADY
(1) South San Luis Obispo County Sanitation District (SSLOCSD). 1)
Established and introduced ordinance relating to connection fees for outside
users; 2) Executed a Airport Ground Lease Option to Purchase for space at
the Oceano Airport for the District's use; 3) Received final report of the
Biosolids Taskforce; and 4) Approved contract for chlorine contact chamber
project.
(2) Other. None.
b. MAYOR PRO TEM TONY M. FERRARA
(1) Integrated Waste Management Authority Board (IWMA). Did not meet in
October. Executive Committee to meet Thursday to approve November
meeting Agenda. At September meeting, it was reported that televisions
and computer monitors have been classified as hazardous waste. IWMA
working with the landfills to develop a program for disposal at a special site.
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CITY COUNCIL MINUTES
OCTOBER 23, 2001
PAGE 5
(2) Air Pollution Control District (APCD). 1) Met 9/26/01. APCD received a
citizens complaint regarding grant funds awarded to the Halcyon Temple for
the purchase of a chipper, claiming violation of Section 5 of the Constitution.
The citizens requested money be withdrawn. APCD Board did not rescind
the grant; it was explained that the grant was conditioned for the purchase
of the chipper in order to assist the Temple in the maintenance of the
eucalyptus trees and to comply with the new burn rule. The chipper was
purchased by IWMA and presented to the Halcyon Temple. 2) Will conduct
recruitment session on 10/30/01 to discuss classification and scope of
vacant position.
(3) San Luis Obispo Council of Govemments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA). Met briefly on 10/3/01 to review
projects in the pipeline. Also conducted Closed Session to evaluate
SLOCOG staff.
(4) Other. None.
c. COUNCIL MEMBER THOMAS A. RUNELS
(1) Zone 3 Advisory Board. 1) Hired consultant to bring in pilot plant for 30-
day period to address water quality issues; 30-day period has ended and
results are being evaluated; 2) Discussed new'procedure for cleaning the
water lines; 3) Heavy equipment is being moved in for the Lopez Dam
Seismic Remediation project.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other. None.
d. COUNCIL MEMBER JIM DICKENS
(1) Community Recreation Center Subcommittee. Meets tomorrow to review
City Council recommendation and to put together a plan on how to
approach other jurisdictions regarding the proposed project.
(2) Economic Opportunity Commission (EOC). No report.
(3) South County Youth Coalition. No report.
(4) Other. None.
e. COUNCIL MEMBER SANDY LUBIN (Council Member Lubin was absent.)
(1) South County Area Transit (SCAT). No report.
(2) Economic Vitality Corporation. No report.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
None.
----------
CITY COUNCIL MINUTES
OCTOBER 23, 2001
PAGE 6
15. COUNCIL COMMUNICATIONS
None.
16. STAFF COMMUNICATIONS
None.
17. ADJOURNMENT
Mayor Lady adjourned the meeting at 7:55 p.m.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
- ^---._--------- ___ n_..____
B.e.
MEMORANDUM
TO: CITY COUNCIL
;/I.-.
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER 'jV'-
SUBJECT: CONSIDERATION OF AUTHORIZATION TO SOLICIT CONSTRUCTION
BIDS FOR OAK PARK BOULEVARD STREET WIDENING PROJECT,
PROJECT PW-OO-01
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
It is recommended the City Council:
A. approve the construction plans and specifications and authorize the Department of
Public Works to solicit public construction bids for the Oak Park Boulevard Street
Widening capital improvement project;
B. appropriate $81,623 from the Transportation Facility Impact fund for the Oak Park
Boulevard Street Widening capital improvement project;
C. accept and record on behalf of the City grant deeds from the four property owners
on Oak Park Boulevard; and,
D. find that the Oak Park Boulevard Street Widening capital improvement project is
categorically exempt from CEQA pursuant to Section 15301(c) and direct
Administrative Services to file a Notice of Exemption.
FUNDING:
The City of Arroyo Grande was successful in securing $125,000 of Regional State
Highway Account (RSHA) funds through the San Luis Obispo Council of Governments
(SLOCOG) for this project. RSHA fund expenditures to date for engineering, surveying,
right-of-way acquisition, grant processing, etc. are $29,426. This leaves a balance of
$95,574 of RSHA funds available to complete the project. The Engineer's estimate is
$352,400.
An amount of $81,623 is remaining to complete the funding for this project. The FY
2001/02 projected year-end fund balance for the Transportation Facility Impact Fund is
$1,587,166. This $81,623 allocation will bring the year-end fund balance to $1,505,543.
AUTHORIZATION TO SOLICIT BIDS -
OAK PARK BOULEVARD STREET WIDENING PROJECT
NOVEMBER 13, 2001
PAGE 2
DISCUSSION:
This project will widen the east side of Oak Park Boulevard to its ultimate width between
the Rite Aid development and Brighton Avenue and will widen Brighton Avenue on the.
south side to its ultimate width east of Oak Park Boulevard. The project also includes the
installation of curb, gutter, and sidewalk along both streets and the undergrounding of the
existing overhead utilities within the limits of the City of Arroyo Grande.
This project has been developed as a cooperative effort with the City of Grover Beach.
The City of Grover Beach is currently in the planning stages for widening the west side of
Oak Park Boulevard through this area.
On May 9, 2000 the Council directed staff to coordinate the undergrounding of overhead
utility lines with PG&E, Pacific Bell and Charter Communications to address the concerns
of adjacent property owners. The underground portion of the project is now incorporated
into the project plans and specifications accordingly.
The proposed improvements require a right-of-way dedication from each of the four
affected property owners on Oak Park Boulevard. Staff received all four grant deeds and
requests that Council accept and authorize recordation of these grant deeds. The grant
deeds were provided by the four property owners with the understanding that the City
would complete the improvements.
The following is the total budget needed for the project:
. Construction $ 352,400
. Construction Contingencies (10%) 35,200
. Testing (2%) 7,100
. Contract Admin /Inspection (10%) 35.200
Total $ 429,900
The project cost breakdown and proposed funding sources are as follows:
Regional Transp Fund Transp Fund
SHA (Existina) (Reauested) Total
Construction $ 95,574 $ 252,703 $ 4,123 $ 352,400
Construction Conting (10%) 0 0 35,200 35,200
Testing (2%) 0 0 7,100 7,100
Contract Adminllnspect (10%) 0 0 35.200 35.200
$ 95,574 $ 252,703 $ 81,623 $ 429,900
AUTHORIZATION TO SOLICIT BIDS -
OAK PARK BOULEVARD STREET WIDENING PROJECT
NOVEMBER 13, 2001
PAGE 3
The contract time for this project is estimated to be 90 calendar days. Work is expected
to begin at the end of January 2002 and to be completed by the end of April 2002, as
described in the attached project schedule.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendations;
. Do not approve staffs recommendations;
. Modify as appropriate and approve staffs recommendations; or
. Provide direction to staff.
Attachments:
1. Notice of Exemption
2. . Project Schedule
3. Grant Deeds (4)
jep:232.5609\solicitbidopb.wpd
Notice of Exemption
To: 0 Office of Planning and Research From: (Public Agency) City of Arrovo Grande
1440 Tenth Street, Room 121 P.O. Box 550
Sacramento, CA 95814 Arrovo Grande. CA 93421
[!] County Clerk
County of San Luis ObisDO
1144 Monterev Street
San Luis Obisoo. CA 93408
Project Title: Oak Park Boulevard Street Widenino Proiect. Proiect No. PW -2000-1
Project Location. Specific: In the City of Arrovo Grande on Oak Park Boulevard from Ramona A venue to Briohton A venue and on
Briohton A venue east of Oak Park Boulevard.
Project Location. City: Arrovo Grande Project Location. County: san Luis Obisno
Description of Nature, Purpose and Beneficiaries of Project: Widenino the street on the east side of Oak Park Boulevard and
installation of curb. \!Utter. and sidewalk
,
Name of Public Agency Approving Project: City of Arrovo Grande - Public Works Denartrnent
Name of Person or Agency Carrying Project Out: . Don Sna2l!010
Exempt Status: (check one)
0 Ministerial (Section 12080(b)(I); 15268);
0 Declared Emergency (Sec. 21080(b)(3); I 5269(a));
0 Emergency Project (Sec. 21080(b)(4); I 5269(b)(c));
[!] Categorical Exemption. State type and section number: Section 1530((c)
Reasons Why Project Is Exempt: Proiect consists of the minor alteration of an existinll Dublie street facility involvin2 nClllillible
exoansion of use beyond that nreviouslv existin2 and involvinll no removal of a scenic resources.
Lead Agency
Contact Person: Don Sna2l!010 Area CodeffelephonelExtension: (805) 473-5440
If filed by Applieant:
I. Attach a certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? 181 Yes DNo
Signature: Date: Title:
181 Signed by Lead Agency o Signed by Applicant Date received for filing at OPR: Nt A
Revised October /989
--.--...--
CITY OF ARROYO GRANDE
TENTATIVE PROJECT SCHEDULE
for
OAK PARK BOULEVARD, RAMONA AVENUE TO BRIGHTON AVENUE,
STREET WIDENING IMPROVEMENTS
(CITY PROJECT NO: PW-2000-1)
Plans and Specifications Completed & Signed. . . . . . . . . . . . . . . .. November 2, 2001
Authorization to Solicit Bids .............................. November 13, 2001
1st Notice to Bidders ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 16, 2001
2nd Notice to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 23, 2001
Pre-Bid Job Walk (Thursday, 2:00 p.m. at City Council Chambers) ....... December 6, 2001
Bid Opening (Tuesday, 2:00 p.m. City Council Chambers) ............ December 11, 2001
Award of Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. January 8, 2002
Notice of Award ......................................... January 10, 2002
Notice to Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. January 28, 2002
Contract Completion (90 calendar days) . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 27, 2002
I
I
i
_.__u_____ _ .J
RECORDING REQUEST BY:
Public Works Department
City of Arroyo Grande
WHEN RECORDED, MAIL TO:
Administrative Services
P.O. Box 550
Arroyo Grande, CA 93421
APN: 077-071-009
GRANT DEED
TO THE CITY OF ARROYO GRANDE
1/..!!- z.." c)
THIS INDENTURE, made the day of M~ 1999, by PEACE
LUTHERAN CHURCH OF ARROYO GRANDE. a cOl:poration, hereinafter collectively referred
to as "Grantor", and the CITY OF ARROYO GRANDE, a municipal corporation of the State of
California, hereinafter referred to as "City";
WI'.J;'NESSETH:
FOR A VALUABLE CONSIDERATION, receipt and sufficiently of which are hereby
acknowledged, Grantor hereby grants in fee to City that certain real property situate in the City of
Arroyo Grande, State of California, described in Exhibit "A" and shown graphically for reference on
Exhibit "B" all of which are attached hereto and incorporated herein by this reference.
IN WITNESS WHEREOF, Grantor has hereunto set his hand the day and year first above
written.
(As used above the term "Grantor" sha11 include the plural as well as the singular number and
the word "his" and "himself' shall include the feminine gender as the case may be.)
Dated: J"- ~ I- (fi) I~ ~fv
Burt Berringer, President
Peace Lutheran Church of Arroyo Grande
i
i
_______n___ I
APN: 007-071-009
STATE OF CALIFORNIA )
:ss
COUNTY OF SAN LUIS OBISPO )
. ,QO~~ 12 . .
Onmo.(" .3/J-t , 9 ,before me, 1R/'JOy/iJ,.. Ue. wP,CVt,-;;!,r, a Notary
Public, personally appeared Burt Berringer, personally known to me (or proved t e on the basis
of satisfactory evidence) to be the person whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his authorized capacity and that by his signature
on the instrument the person, or the entity upon behalf of which the person acted, executed the
instrument.
)........................................................ WITNESS my hand and official seal
o. "".'LH ....."'f
COMM. . 1204454
eI NOTARY PUBlIC-CAUFORNlA Ii) .
:! SAN LUIS OBISPO COUNTY 0 {L}NJ..<.~f" ~p -l^)e.lrl7.A/~
~. _ ... ... ... =O~M~~:..D:C.~1....-:2t This is to certify that the interest in real property conveyed by the deed or grant dated
, 1999, from Peace Lutheran Church of Arroyo Grande to the City of Arroyo Grande, a
municipal Corporation of the State of California, is hereby accepted by order of the City Council on
, 1999, and the GRANTEE consents to recordation thereof by its duly authorized
officer.
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE
DIRECTOR OF ADMINISTRATIVE SERVICES!
DEPUTY CITY CLERK
jcp:232.5609\Orant.Deed.Peace.Luthetan. wpd
____m_
November 24, 1999
EXHIBIT A
Legal Description
Offer of Dedication for Oak Park Boulevard
Being that portion of Block 53 of theTown of Grover, in the City of Arroyo
Grande, inthe County of San Luis Obispo, State of California, according to map
of said town drawn by A Lundquist and filed for record November 23,1892 in
book A, Page 6 of Maps in the office of the County Recorder of said County,
more particularly described as follows:
Beginning at the Southwest comer of said Block 53; thence
1. North 30 15' 01" West along the west line of said Block 53, a distance of
192.61 feet to the northwest comer of that certain parcel of land
described in deed to Peace Lutheran Church of Arroyo Grande recorded
March 30, 1960 in Book 1056, Page 564 of Official Records of said
County; thence
2. South 860 44' 15" East, along the north line of the land described in said
deed, 3.00 feet to a line parallel with and 3.00 feet easterty of said west
line pf Block 53; thence
3. South 30 15' 01" East, along said parallel line, 62..29 feet; thence
4. South 10 20' 28" West, 130.39 feet, more or less, to a point on the south
line of said Block 53; thence
5. North 860 44' 15" West along said south line of Block 53, a distance of
7.34 feet to the point of beginning.
Contains 861 square feet, more or less.
Parcel B
Being that portion of Ramona Avenue abandoned by. resolution no. 492 by the
City of Arroyo' Grande recorded February 4, 1964 in book 1282, page 298 of
Official Records, more particularty described as follows:
Be.ginning at the. Southwest comer of said Block 53: thence
1. South 860 44' 15" East, along the South line of said Block 53,7.34 feet;
thence
K:'DSuMy\21759OOO1OAK-oFFER1 ;doc
-.
November 24, 1999
2. South 10 20' 28" West 49.71 feet to a point on the centerline of said
Ramona Avenue (abandoned); thence
3. North 860 44' 15" West, along said centerline 9.00 feet to a point on the
southerly extension of the westerly line of said Block 53; thence
4. North 30 15' 01" East, along said extension, 35.00 feet to the point of
beginning.
Contains 406 square feet, more or less.
. Richardson, P.L.S. 6904 (exp. 6/2001)
K:'()S""""YI2115QOOO\OA~FFER1.doc
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EXHIBIT "B"
I I MAIL
BOX SIDENBERG
MAIL 250 OAK PARK
I BOX I WALL BOULEVARD
] APP IMAT LY
5.7'
TREE TO BE REMOVED. -N-
" I
I " TO BE REPLACED BY SCALE: 1" = 40'
PROPERTY OWNER.
" I INSTALL DRIVEWAY RAMP
] "
" .
,I PEACE LUTHERAN CHURCH
I " I TREE 244 & 246
,I I OAK PARK
I I " I BOULEVARD
I I
~ " PROPOSED BACK OF SIDEWALK
,I EXISTING CURB
~ " - -c=::::J _ _ _ _
4J I'
:5 I'
,I
CJ' "
J QJ POLEB
.J ~ "
CHURCH
0 Q: - PARKING
~ I
. C1..: I AREA
H II
~ II WALUFENCE
:g:1 \
RAMONA c:s
--- . .
AVE: - ---
STREET APPROXIMATELY 21.5' FROM EXISTING
, LIGHT CURB TO PROPOSED BACK OF SIDEWALK
EXHIBIT BASED UPON PUBLIC IMPROVEMENT PLANS FOR OAK PARK BOULEVARD AND GRAND AVENUE
PREPARED BY EDA, DATED 6/14/99
PEACE LUTHERAN CHURCH (244 & 246 OAK PARK BLVD.)
~ CITY OF ARROYO GRANDE
"''''''oo_:;i><''"' . DEPARTMENT OF PUBLIC WORKS
-
RECORDING REQUEST BY:
Public Works Department
City of Arroyo Grande
WHEN RECORDED, MAIL TO:
Administrative Services
P.O. Box 550
Arroyo Grande, CA 93421
APN: 077-071-005
GRANT DEED
TO THE CITY OF ARROYO GRANDE
I ~ fLr
THIS INDENTURE, made the ~ by ROBERT
ERe EB RAH L Wif1 1 I . r
RODNEY EDWARDS and KIMBERLY J EDWARDS husband and wife as to an undivided y:,
interest all as tenants in commol1,hereinafter collectively referred to as "Grantor", and the CITY OF
ARROYO GRANDE, a municipal corporation of the State of California, hereinafter referred to as
"City";
WITNESSETH:
FOR A VALUABLE CONSIDERATION, receipt and sufficiently of which are hereby
acknowledged, Grantor hereby grants in fee to City that certain real property situate in the City of
Arroyo Grande, State ofCa1ifomia, described in Exhibit "A" and shown graphically for reference on
Exhibit "B" all of which are attached hereto and incorporated herein by this reference.
IN WITNESS WHEREOF, Grantor has hereunto set his hand the day and year first above
written.
(As used above the term "Grantor" shall include the plural as well as the singular number and
the word "his" and "himself' shall include the feminine gender as the case may be.)
Dated: /-:26 -00 iai!l14--
f R ert 1. Sidenberg
Dated: /....,y(. - ~ d~o(/<I ,,,~. LJ-
Deborah L. Side
Dated: 2 - I - CJ 0
Dated: d ~ \/6\) \)~
APN: 077-071-005
STATE OF CALIFORNIA )
:ss
COUNTY OF SAN LUIS OBISPO )
On I -.9.. (.,~ 0 0 ,~, before me, J)Q.bOn'J-h l -€ ~ LJo. i rt-,"I1~, a Notary
Public, personally appeared Robert J Sidenberg. personally known to me (or prov to me on the
basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his authorized capacity and that by his signature
on the instrument the person, or the entity upon behalf of which the person acted, executed' the
instrument.
Or ~ - - Debo~h -L~ wei~h;g;rL WITNESS my hand and official seal
COMM. '1204414 :0.
CJ NOTARY PUSUC.cALlFOIOOA G>
:E SAN LUIS OBISPO COUNTY 0
COMM. EXP. DEC. 11,200Z" 0 ~ ~.iJ. .
~ ~ I.lAAh.v~
STATE OF CALIFORNIA )
:ss
COUNTY OF SAN LUIS OBISPO )
On /-,J,(o-Ob ,~before me, J),ehty,zh Lee UP "Lhl~.pr, a Notary
Public, personally appeared Deborah L Sidenberg, personally known to me (or pr d to me on the
basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his authorized capacity and that by his signature
on the instrument the person, or the entity upon behalf of which the person acted, executed the
m .
0.. Deborah Lee Weichlnger ~
COMM. . 1204414
CJ NOTARY PUBLIC.cAUFORNIA G> WITNESS my hand and official seal
:E SAN LUIS OBISPO COUNTY 0
} ~ ~ _ _ '=O~~~:..O~C.~1J~2\
fJ.p~.I..PA UfU;c~
STATE OF CALIFORNIA )
:ss
COUNTY OF SAN LUIS OBISPO kF )
On'~'""",,,, I ~befOreme,~~Qo,(\ ~.~ _a Notary
Public, pers~~ Edwards, personally known to me (or proved t e on the basis
of satisfactory evidence) to be the person whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his authorized capacity and that by his signature
on the instrument the person, or the entity upon behalf of which the person acted, executed the
instrument.
If. WITNESS my hand and official seal
....THLEEN .. FRYER
=-~ ~ ~~
1M LUll CIIIII'O COUIITY
cc.LEIP.IEPT.M,IGO'''' '(\
APN: 077-071-005
STATE OF CALIFORNIA )
:ss
COUNTY OF SAN HITS OBISPO )
;;oo/(~
on~, 1!}!}!},~uefore m " a Notary
Public, personally appear Kimberly J Edwards, personally known to me (or ved to me on the
basis of satisfactory evidence) to be the person whose name is subscribed to the witmn instrument and
acknowledged to me that he executed the same in his authorized capacity and that by his signature
on the instrument the person, or the entity upon behalf of which the person acted, executed the
instrument.
WITNESS my hand and official seal
. KATHLEENI. FRYER
COMa. t1II2II ~\'.,,~~
~
SAIl LUll OIIIPO COUIm'
CClllt. UP.IEPT. 14,2802"
This is to certifY that the interest in real property conveyed by the deed or grant dated
_, 1999, ftom Robert J Sidenberg and Deborah L Sidenberi. and Rodney Edwards and Kimberly
J Edwards tothe City of Arroyo Grande, a municipal Corporation of the State of California, is
hereby accepted by order of the City Council on , 1999, and the GRANTEE
consents to recordation thereof by its duly authorized officer.
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE
DIRECTOR OF ADMINISTRATIVE SERVICES! I
DEPUTY CITY CLERK
jep:232.5609\GrantDeedSidenbetg. wpd
-- ----.--
November 24, 1999
EXHIBIT A
Legal Description
Offer of Dedication for Oak Park Boulevard
Being that portion of Block 53 of the Town of Grover, in the City of Arroyo
Grande, in the County of San LUis Obispo, State of California, according to map
of said town drawn by A. Lundquist and filed for record November 23, 1892 in
book A, Page 60f Maps in the office of the County Recorder of said County,
lying westerly of a line parallel with and three (3) feet easterly of the westerly
line of that certain parcel of land conveyed to Robert J. Sidenberg and Deborah
L. Sidenberg and Rodney Edwards and Kimberly J.Edwards by Deed recorded
June 7, 1989 in Book 3328, Page 888 of Official Records of said County.
.~ ,
ichardson, P.L.S. 6904 (exp. 612001)
K:'IISurvey\217S901JO\OAK-OFFER2.doc
Exhibit "8"
I .
~ MAIL 1 I APPR XIMA TEL Y J 5. 5.' FROM EXISTING
Q:= BOX BEl? TO PROPOSED BACK OF SIDEWALK
~ I I TREE ASHTON
lw /I t -- 280 OAK PARK
--
~ TREES
:::51/ BOULEVARD
CJ /I
Q:)I I WALL
J ~ 'PROXIMA TEL Y J 5. 9' FROM EXISTING
B. TO PROPOSED BACK OF SIDEWALK
C1 'fENCE EUBANKS .
~ MAIL TREES 260 OAK PARK
::g: BOX BOULEVARD
C:S, DR/VEWA WALL
OXIMA TEL Y 16.2' FROM EXISTING
TO PROPOSED BAGK OF SIDEWALK
MAIL TREES
BOX POL SIDENBERG
MAIL 250 OAK PARK
I BOX I WALL BOULEVARD
APP I
IMATFL Y
5.7'
I'
I " TREE
I' ~
, I'
I I' PEACE LUTHERAN CHURCH
I I' 244 & 246
OAK PARK I
I I' TREE -N-
I' BOULEVARD I
I , I' SCALE: 1" = 40'
EXHIBIT BASED UPON PUBLIC IMPROVEMENT PLANS FOR OAK PARK BOULEVARD AND GRAND AVENUE
PREPARED BY EDA, DATED 6/14/99
SIDENBERG PROPERTY (250 OAK PARK BLVD.)
CITY OF ARROYO GRANDE I
DEPARTMENT OF PUBLIC WORKS i
--~'._"'"._'--'- J
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~':;UMENT
RECORDING REQUEST BY:
Public Works Department
City of Arroyo Grande
WHEN RECORDED, MAIL TO:
Administrative Services
P.O. Box 550
Arroyo Grande, CA 93421
APN: 077-071-004
GRANT DEED
TO THE CITY OF ARROYO GRANDE
THIS INDENTURE, made the &fJ ",}. day of r\Y- n.A.... 2000, by SELMA
B EUBANKS. a widow, hereinafter collectively referred to as "Grantor", and the CITY OF
ARROYO GRANDE, a municipal corporation of the State of California, hereinafter referred to as
"City";
WITNESSETH:
FOR A VALUABLE CONSIDERATION, receipt and sufficiently of which are hereby
acknowledged, Grantor hereby grants in fee to City that certain real property situate in the City of
Arroyo Grande, State ofCalifomia, described in Exhibit "A" and shown graphically for reference on
Exhibit "B" all of which are attached hereto and incorporated herein by this reference.
IN WITNESS WHEREOF, Grantor has hereunto set his hand the day and year first above I
written.
(As used above the tenn "Grantor" shall include the plural as well as the singular number and
the word "his" and "himself' shall include the feminine gender as the case may be.)
Dated: ff!fJrr/.. l( roOD JA.hv~ ~, G~~b
Selma B. Eubanks
APN: 077-071-004
STATE OF CALIFORNIA )
:ss
COUNTY OF SAN LUIS OBISPO )
On (YV, ,en fJ. ~ ,2000, before me, TX-b1v('..,.h LR-e U€A ( h'~ p~ , a
Notary Public, personally appeared Selma B Eubanks, personally known to me (or pr ed to me on
the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument
and acknowledged to me that he executed the same in his authorized capacity and that by his
signature on the instrument the person, or the entity upon behalf of which the person acted, executed
the instrument.
r - ~ - Deb- - h-L - W- - .- - f WITNESS my hand and official seal
o ora ee elchlnger,.
1ft COMM. , 1204454 ..
~ . NOTARY PUBLIC-CAUFORN/AGI
.., SAN LUIS OBISPO COUNTY 0
COMM. EXP. DEC. It, 2002"
/)l~ ~-<< (..Jv~
This is to certifY that the interest in real property conveyed by the deed or grant dated
_,2000, ITom Selma B Eubanks to the City of Arroyo Grande, a municipal Corporation of the
State of California is hereby accepted by order of the City Council on < , 2000, and
the GRANTEE consents to recordation thereof by its duly authorized officer.
MICHAEL A. LADY, MAYOR
ATTEST:
i
KELLY WETMORE
DIRECTOR OF ADMINISTRATIVE SERVICES( I
DEPUTY CITY CLERK
jep;232.5609'\Gnnt.Deed.Eubanb.2. \\')XI
November24,1999
EXHIBIT A
Legal D8$cription
Offer of Dedication for Oak Park Boulevard
Being that portion of Block 53 of the Town of Grover, in the City of Arroyo
Grande, in the County of San Luis Obispo, State of California; according to map
of said town drawn by A Lundquist and filed for record November 23, 1892 in
book A, Page 6 of Maps in the office of the County Recorder of Said County,
lying westerly of a line parallel With. and three (3) feet easterly of the westerly
line of that parcel of land conveyed to Robert E. Eubanks and selma B; Eubanks
by Deed recorded October 17, 1973 in Book 1265, Page 578 of Official Records
of said County.
ichardson, P.LS. 6904 (exp. 612001)
f
I
I
f
I
K:~759OOOIOAK-OFFER3.dac
11/23/99 WE O~: 51 FAX 805 544 0785 FATCO CS I Ii!! OO~\
I I __ .'..... 26376 vm.1265 _578 I.
I . .,----- _
VO g/.. p tr"7
I - .... ...... _om. . CAL..
. I OCT 171963
~I ""'_1"'-_10 ~~~.V
: Bdbert E. -"'h.ft1r. . . .
~ . 260 ... 18tII St., ... ,.~ ~___... .... . .
! I Co. .-
I. j --......-
I ".' A.VAIW\ItEClQIIllmEll'TION.. ...."'.........., ......:._1..,....,,-
~ v. MASB, .IIIID If8r m MASB, ......... _ v:11'e . do ......
GII\Nt 10 . .
I . .
1III!IIIIrI!]I. __, AIIJ) SBLIfA]I" a........., .....,,""" _ vUe .AS.ICIINf~
the.... .....-Jr In the ; CiaonIy tiE SIIn J.uU 0b1ap>
....Off - ..... Ib.d_ ~
I ~ par&1GIIcd'Blaak 53 cd' - ~at CiIrIItv,'~ ta'J1811 Or 8DI )
!l!auD ~ lirA. T........~... ft1II4 __-.1"'~" ~~.23, ~, 11> _ .
aft'ice at_ CoaD1;y- ~ at.Iild4Q1uisty, ~ _ ~. .
I ""P." "'MI. -. .p:1Jr.~ 111. . _liINt..' ..' 11l1li. cd' 8Id4. 1IIaak.', .11atu. ~ -.'.. -'~.' . Ii
2:iI!.63, ~ C-. tile ~. __ cd' ..u IIIaaI<J ........ __ a1aaS ;
. MiA 1INt.uae, 60 floes. ~. -.1:l1li1 .. ...... witll.tIIe I!IoiI1;b. 11.ae at ,
MIA. JI1aoI<. 1Ii!O ~ -- --.-.- .... -1:I>.t!ie. _11l1li ar IiId4 I j
I JI1aoI<. . ~ 60__. ....... Vest. -. ..,4 r'.,lJithtlle\IaI'tIJ'1iDeGt.1itd4 JI1aook, i
1Ii!O 1'oj"t to~ ~ ar """"-1"1. i
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;~~.~,...1.::;;;:J. ~..:..:.. ;~/ : I .
:F~~- .. :~-_.. ,~. m i "J; j
Exhibit "B"
# I J~-------_
- _BRIGHTON /i.VENUE
FIRE HYDRANT -
~ . -=- -=: -=- ~ -=- -=- -=- -=- -=-.-=- -=- -=- -=- -. ~
" WALL/FENCE J I
" -<>-
I " P LES --
.
'" MAIL i APPR 'XIMATELY 75.5' FROM EXISTING
Q: BOX BER TO PROPOSED BACK OF SIDEWALK
~ I TREE ASHTON
~ " - . 280 OAK PARK
::--J TREES BOULEVARD
::::5 /I
C) /I
Q:)I , WALL
I' PROXIMATELY 15.9' FROM EXISTING
J B M TO PROPOSED BACK OF SIDEWALK
FENCE EUBANKS
TREE 260 OAK PARK
BOULEVARD
WALL
,OXIMATELY 76.2' FROM EXISTING
l TO PROPOSED BACK OF SIDEWALK
MAIL /I TREES
BOX POLE SIDENBERG
MAIL . 250 OAK PARK
I BOX i WALL BOULEVARD
AP~ IMAT, L Y
I 7 .7' -N-
I
SCALE: 1" = 40'
EXHIBIT BASED UPON PUBLIC IMPROVEMENT PLANS FOR OAK PARK BOULEVARD AND GRAND AVENUE
PREPARED BY EDA, DATED 6/14/99
EUBANKS PROPERTY (260 OAK PARK BLVD.)
CITY OF ARROYO GRANDE
DEPARTMENT OF PUBLIC WORKS
-
RECORDING REQUEST BY:
Public Works Department
City of Arroyo Grande
WHEN RECORDED, MAIL TO:
Administrative Services
P.O. Box 550
Arroyo Grande, CA 93421
APN: 077-071-015
GRANT DEED
TO THE CITY OF ARROYO GRANDE
THIS INDENTURE, made the !~ . day of ..:J 0/1 ~ ~by
RICHARD N ASHTON and ROBIN ASHTON husband. and wife as communit- property.
hereinafter collectively referred to as "Grantor", and the CITY OF ARROYO GRANDE, a municipal
corporation of the State of California, hereinafter referred to as "City";
,
WITNESSETH:
FOR A VALUABLE CONSIDERATION, receipt and sufficiently of which are hereby
acknowledged, Grantor hereby grants in fee to City that certain real property situate in the City of
Arroyo Grande, State of California, described in Exhibit "A" and shown graphically for reference on
Exhibit "B" all of which are attached hereto and incorporated herein by this reference.
IN WITNESS WHEREOF, Grantor has hereunto set his hand the day and year first above
written.
(As used above the term "Grantor" shal1 include the plural as well as the singular number and
the word "his" and "himself' shall include the feminine gender as the case may be.)
Dated: /-/0 -C?O 4/~~
. Richard N. Ashton
Dated: \~ \ 0 -00 ~1, ~
Robin Ashton
----~-- - - --- - -- ---
APN: 077-071-015
STATE OF CALIFORNIA )
:ss
COUNTY OF SAN LUIS OBISPO )
On 1-10-00 , 1999,beforeme, IX.fJorOh l{e,lJe"{h'~~(~aNotary
Public, personally appeared Richard N Ashton, personally known to me (or prove to me on the
basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his authorized capacity and that by his signature
on the instrument the person, or the entity upon behalf of which the person acted, executed the
instrument.
Deborah Lee Welchlnger s: WITNESS my hand and official seal
COMM. . 12001454
NOTARY PU8UC.cAUFORNIA Ii)
SAN LUIS OBISPO COUNTY 0 n P),I./H AA ;XLi- kJv Cf.rA~
COMM. EXP. DEC. 11, 2002"
STATE OF CALIFORNIA )
:ss
COUNTY OF SAN LUIS OBISPO )
On I~ r 0 -- 00 ,1999, before me, I). 6-uPn &.-<.- Uti" 'c..i?''r>i....~ ,a Notary
Public, personally appeared Robin Ashton, personally known to me (or proved to e on the basis of
satisfactory evidence) to be the person whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his authorized capacity and that by his signature
on the instrument the person, or the entity upon behalf of which the person acted, executed the
instrument.
Deborah Lee Welchlnger s: WITNESS my hand and official seal
COMM. . 12044114
~ . NOTARY PUBLIC.cALlFORNIA Ii)
~ SAN LUIS OBISPO COUNTY 0 I
I COMM. EXP. DEC. 11. 20021' l)f!~APf) ~-t'..J!..
., -.- - - - - - _......,........ - , /~bC-~
This is to certify that the interest in real property conveyed by the deed or grant dated
_, 1999, rrom Richard N Ashton and Robin Ashton to the City of Arroyo Grande, a municipal
Corporation of the State of California, is hereby accepted by order of the City Council on
,1999, and the GRANTEE consents to recordation thereof by its duly authorized officer.
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE
DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK j.),232.5609\Gnnt.Dood.Amton. wpd
-----...-- I
November 24, 1999
EXHIBIT A
Legal Description
Offer of Dedication for Oak Park Boulevard
Being that portion of Block 53 of the Town of Grover, in the City of Arroyo
Grande, in the County of San Luis Obispo, State of Califomia, according to map
of said town drawn by A. Lundquist and filed for record November 23, 1892 in
book A, Page 6 of Maps in the office of the County Recorder of said County,
lying westerly of a line parallel with and three (3) feet easterly of the westerly
line of that certain parcel of land conveyed to Richard Ashton and Robin Ashton
by Deed recorded June 17, 1988 in Book 3158, Page 846 of Official Records of
said County.
~// ---------
ichardson, P:L.S. 6904 (exp. 612001)
I
K:'OSUMOyI21759OOO1OAK-QFFER4.doc
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---~----_._._..-
11/23/99 TUB 17:22 FA! 805 544 0785 FATCO CS ~
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.. .' _ P.CC'DRotNG RCQUESTED BY 7..... ~ of '. ':~ .::j;:...~.
i . . . .. ._.__ .. ';i'f:i ;~:' ';'c:~
, .. C!IBSTA 'nTLIi GJAJIANr\! CCIM1'NIY . 33047' , . aD : n- ~'. . '. --
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9N'tu..CB8PODCL.CA ~tlllo..lrjS.. 3 1~:l.C;CCnL ~.
I. .. ... t T t!IB8
.....; RIQIAAD It. IISHTOII flWICIIILCOQIIEV
__ RIIIIN II5HTOII QQIy.m. . - I
..... 2110 II. au: PARIt lID. tIE_AU . '.
Grt.. ABR020 QWIDB,C A. 93420 ..
-L ~
SPACE AEIOYE TttI& UNK roR RECORDER'"S USE ..'
______ II --- --.... .'
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{] lit\' *"""" S......... I Grant Deed. '1
......_"..___......-. 1 II=:f
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roll A VALUAIILE alNSlDiRATlON. .... of wlddl ir ....., .....1eI/pII, . n Ci
HELEN D, 1llBERM11I. a........ . I:: '-
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RIOIAAD .. ASIITOII and RlBIN J5II1QI. ."........ and _Ita... QaIIomlty .:3 F.
PI 01>" ty c;:! ...
- -
die rol....... ........,..... ......., "'.... City of Arroro Sr_ C.? F
c:...or5lln LII'" Obispo ....:.......SIIIoolOON '. . . CD -
sa: I.BIIL OESCaIPl'IOII ATTM2IED ""..."" - IINJE A I'M1' ItEREI3F M ..... ::
mllalT "Aa "= ...
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11/23/9g TOE 17:22 FA! 805 544 0785 FATCO!CS
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tIIaI: ~''''' of II1aS 53 of __ cdi _, fa till> c:IQ' of __ -. '. .:~':i;;~~
c:aaq.af" r.alaCldAlpo. ___elf ,...,..---.. -...to _cd: add-"'" ~t: .'~~. ~';:
=-1It L' . _ ,. .... CUeII .. ...-.I..... 23, 1I!D 1a IIaCIk Lat '-.A;~'~;.;o~(
.. & CIC"', - ....... .. fo11~. ~i~~~t .-.1. ,,' '.. ':
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"9-'" lit .. poIIIt Sa _ __'liM cdi ..w B1odI.' - '~ 8dh t-fi~;;j~F
312.61 fee '- _ I u_ _of ..s4 ..., ~ IIodIIIIIq ,:.:".'::t'f~"'~
.u.a _ :ua.. 72.&1 ~. 100 _ ....*- __ of .J.t11k1d11 tI!IIIce. . '., ':,~,.",~ .
Slat aJGag tile a.t:b liMof.... BJo*. UDf8*J _8DI6'" r "a' . .tj~"",,ir
_ _... u. of aid B1adI. 72.11 _. __...... L n., '<;~~~.
vitb tile IIxtbUae at. .s.s..... DO.feet co..... ..,..d:...:".. ~J16~.. :':~?~:.
11. U_ vith _ ~ at 1Id8l'~ _._ -U ,....1:11 ,,'~~':
_.~ I ofai4~_..r1xtIIeof~' . ......~af .-
8IW1 ~ _ fa 1:118 Ciq at 1znII'>...... ,~. of _ IIdII
obbpD, _ of ee"~ .. .Ut fLf Ilol17. 19'19 .. II... t *- ."
21775 Sailed< 2I.S5. '...1M at ~"'.'1IiIICIida. ... ". . ....--- ~-- ... .,~,:-
. . , .... ,.-. : ,-~:,i;m
; ":", ~~'\~"
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Exhibit "8"
-::::7 I ' ~~-------
- BRIGHTON ~VENUE
FIRE HYDRANT -
~-=-"'=7-::"-:..-=-__
. '"INSrnu.. e.Nce~J:,e7'vE'-WAr-~-;ritpi
~ WALUFENCEJ
, I
-~
. P LES
I .!.pPR XIMATElY 15.5' FROM EXISTI'NG --"-
BER TO PROPOSED BACK OF SIDEWALK
TREE ASHTON
t -- TREES 280 OAK PARK
-
, DRIVEW (PflLfn5 ~ ,s:BOULEVARD
f!E'MDVi:D P6~ OWNi:~)
WALL
J 'PROXIMA TEL Y 15. 9' FROM EXISTING
B. TO 'PRO'POSED BACK OF SIDEWALK
FeNCE EUBANKS
TREE 260 OAK PARK
BOULeVARD
WALL
,OXIMATELY 16.2' FROM EXISTING
1 TO PROPOSED BACK OF SIDEWALK
MAIL II TREES
BOX POLE' S/DENBERG
MAIL 250 OAK PARK
I BOX I WALL BOULEVARD
APP YMAT, L Y
I 1 .7' -N-
I
SCALE: 1" = 40'
.
EXHIBIT BASED UPON PUBLIC IMPROVEMENT PLANS FOR OAK PARK BOULEVARD AND GRAND AVENUE
PREPARED BY EDA, DATED 6114/99
ASHTON PROPERTY (280 OAK PARK BLVD.)
~ CITY OF ARROYO GRANDE.
...",._~.,;.'" DEPARTMENT OF PUBLIC WORKS
8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERt1L-~
SUBJECT: CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR
MARCH 2001 STORM RESTORATION AT RODEO DRIVE, PROJECT
PW-01-04
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
It is recommended the City Council:
A. approve the construction plans and specifications and authorize the Department of
Public Works to solicit public construction bids for the March 2001 Storm
Restoration at Rodeo Drive capital improvement project;
B. find that the subject project is categorically exempt from CECA pursuant to Section
15301(d) and direct Administrative Services to file a Notice of Exemption.
FUNDING:
The FY 2001/02 amended Capital Improvement Program budget includes $84,015 for
construction of the project ($76,375 for construction and $7,640 for construction
contingencies). The engineer's estimate for the project is $6S,OOO.
DISCUSSION:
The scope of the Rodeo Drive Storm Damage Repair project is to remove and replace a
damaged portion of curb, gutter, sidewalk and asphalt caused by the March 2001 storms.
A concrete stem wall with drainage elements will also be constructed at the back of the
replaced sidewalk to prevent similar damage in the future.
The contract time for this project is estimated at 30 calendar days. Work is expected to
begin at the end of January 2002 and be completed by the end of February 2002 as shown
in the attached project schedule.
AL TERNA TIVES
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Modify as appropriate and approve staff's recommendations; or
. Provide direction to staff.
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AUTHORIZATION TO SOLICIT BIDS -
MARCH 2001 STORM RESTORATION AT RODEO DRIVE
NOVEMBER 13, 2001
PAGE 2
Attachments:
1. Notice of Exemption
2. Project Schedule
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jep:232.56431S0Iicil.bid.wpd
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Notice of Exemption
To: 0 Office of Planning and Research From: (Public Agency) City of Arrovo Grande
1440 Tenth Street, Room 121 P.O. Box 550
Sacramento, CA 95814 Arrovo Grande. CA 93421
[!] County Clerk
County of San Luis ObisDO
1144 Monterev Street
San Luis ObiSDO. CA 93408
Project TIUe: March 2001 Stonn Restoration at Rodeo Drive. PW-Ol-04
Project LocaUon . Specific: In the City of Arrovo Grande east of the intersection of West Branch Street and Rodeo Drive.
Project Location. City: Arrovo Grande Project Location. County: San Luis ObiSDO
Description of Nature, Purpose and Beneficiaries of Project: Reoair the stonn daIlUU!ed DOrtion of sidewalk alon2 Rodeo Drive.
Construct stem wall at back of sidewalk with imDroved draina2e SYstem to orevent future occurrences.
Name of Public Agency Approving Project: City of Arrovo Grande - Public Works Deoartment
Name of Person or Agency Carrying Project Out: Don Sna200lo
Exempt Status: (check one)
0 Ministerial (Section 12080(b)(1); 15268);
0 Declared Emergency (Sec. '21080(b)(3); 15269(a));
0 Emergency Project (Sec. 2108O(b)(4); l5269(b)(c));
[!] Categorical Exemption. State type and section number: Section l530Hd)
Reasons Why Project Is Exempt: Praicet consists of reoairin2 an existing: Dublie oedestrian facility involvinll no exnansion of use
beyond that meviouslv existinll and involvinll no removal of a scenic resource.
Lead Agency
Contact Person: Don SDlU!I1olo . Area CodelTelephonelExtension: (805) 473-5440
Iftlled by Applicant: I
I. Attach a certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? 181 Yes DNo
Signature: Date: Title:
181 Signed by Lead Agency o Signed by Applicant Date received for filing at OPR: Nt A
Revised October /989
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CITY OF ARROYO GRANDe
TENTATIVE PROJECT SCHEDULE
for
RODEO DRIVE STORM DAMAGE REPAIR
(CITY PROJECT NO: PW-2001-4)
Authorization to Solicit Bids .............................. November 13, 2001
1st Notice to Bidders .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 16, 2001
2nd Notice to Bidders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 23, 2001
Pre-Bid Job Walk (Thursday, 2:00 p.m. at City Council Chambers) ....... December 6, 2001
Bid Opening (Tuesday, 2:00 p.m. City Council Chambers) ............ December 11, 2001
Award of Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., January 8, 2002
Notice of Award ......................................... January 11, 2002
Notice to Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. January 25, 2002
Start Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. January 28, 2002
Contract Completion (30 calendar days) ...................... February 26, 2002
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8.g.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL HERNANDEZ, DIRECTOR OF PARKS RECREATION AND ~
FACILITIES
SUBJECT: RESOLUTION TO CHANGE THE STATE LICENSE FOR THE
CHILDREN IN MOTION PROGRAM AND APPROVE THE
MEMORANDUM OF UNDERSTANDING WITH UNITED CEREBRAL
PALSY (UCP) OF SAN LUIS OBISPO COUNTY
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
It is recommended the City Council adopt a resolution acknowledging the Children in
Motion Program is changing its State License to accept non-ambulatory participants. It
is also recommended the City Council approve the Memorandum of Understanding
(MOU) with United Cerebral Palsy (UCP/SLO) of San Luis Obispo County.
FUNDING:
No funding is required.
DISCUSSION:
Staff has been working with United Cerebral Palsy of San Luis Obispo County
(UCP/SLO), the Tri-Counties Regional Center and State Licensing in a joint effort to
mainstream local UCP/SLO children into the City's Children in Motion Program. In fact,
all of the San Luis Obispo County recreation departments and the YMCA are trying to
integrate UCP/SLO clients into their before and after school childcare programs. Some
of these children may be non-ambulatory, which is defined as a person who, due to
mental or physical limitations, cannot respond to a fire alarm. In order to accept non-
ambulatory children into the Children in Motion program, the City must change its State
License. State Licensing requires that the City Council acknowledge via resolution that
the license is being changed.
In addition, the Parks, Recreation and Facilities Department wishes to enter into a
professional relationship with UCP/SLO via a Memorandum of Understanding (MOU).
Some of the UCP/SLO clients will require specialized care, which our current staff are
not trained to provide. If the City Council approves the MOU, UCP/SLO will hire, train,
pay and provide liability insurance for specialized staff to work with the UCP/SLO
clients.
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ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation;
- Provide direction to staff.
Attachments - Attachment 1 - Resolution
Attachment 2 - Memorandum of Understanding
Attachment 3 - Application for a Child Care Center License
s.Doug/CounciIMemolUCP
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Attachment 1
RESOLUTION NO. .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ACKNOWLEDGING A CHANGE IN
THE CHILDREN IN MOTION PROGRAM'S CHILD CARE
CENTER LICENSE TO ACCEPT NON-AMBULATORY
PARTICIPANTS
WHEREAS, the City of Arroyo Grande's Children in Motion Program is licensed by the
State of California; and
WHEREAS, the City of Arroyo Grande's Child Care Center License allows only
ambulatory participants; and
WHEREAS, the City of Arroyo Grande wishes to amend its Child Care Center License
to allow non-ambulatory participants; and
WHEREAS, The State of California requires a Resolution from the City Council
acknowledging a change to the Child Care Center License.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby acknowledge the City of Arroyo Grande's Child Care Center
License and will be changed to accept non-ambulatory participants.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 13th day of November, 2001
RESOLUTION NO}
PAGE 2
. MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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Attachment 2
Memorandum of Understanding
Between UCP of San Luis Obispo County (UCP/SLO)
and the City of Arroyo Grande Parks, Recreation and Facilities Dept.
This MOU is to establish the professional relationship ofUCP/SLO and the AG-Rec. in jointly promoting
the inclusion of children with special needs into after school and related recreational programs.
Staffing: UCP/SLO will screen, hire and pay the staff needed to support children with special needs in the
AG-Rec. recreational programs. UCP/SLO will provide workers' compensation and liability insurance
coverage in excess 0[$1,000,000.00 for our employees. UCP/SLO will pay its staff to complete all train-
ing required of AG-Rec staff by Community Care Licensing. UCP/SLO will provide additional staff
training to meet childcare requirements for children. with special needs and offer this training to the AG-
Rec. staff. Personnel files required by Community Care Licensing will be maintained at each site.
Staff Responsibilities: UCP/SLO staff will be responsible for the direct supervision of the children in the
UCP/SLO program, as identified by both parties. UCP/SLO staff will be under the supervision of the AG-
Rec. staff. AG-Rec. can utilize UCP/SLO staff for their supervision requirements with the approval of the
UCP/SLO Program Coordinator.
Community Care Licensing Requirements: The UCP/SLO Program Coordinator and AG-Rec. will work
together to guarantee that all childcare licensing requirements listed in the attached addendum (plan of
Action) are met by each UCP/SLO staff member.
Schedules: UCP/SLO staff will follow the AG-Rec. daily schedule. UCP/SLO may provide alternative,
additional or separate activities for children with special needs who are unable or unwilling to participate
in a scheduled AG-Rec. activities.
Participant Infonnation: To assist all staff, UCP/SLO will gather personal infonnation about each child in
its program and share this infonnation with the AG-Rec. staff. Confidentiality must be maintained by all
staff. UCP/SLO will assist parents in completing the required AG-Rec. paperwork.
Resolution of Problems: The AG-Rec. site supervisor will resolve any conflict at a program site. If either
party disagrees with this decision, he/she will contact his/her supervisor. UCP/SLO site supervisors can
assist in determining a solution. If any problems with UCP/SLO staff arise, the AG-Rec. is to contact the
UCP/SLO Program Coordinator.
Pavment: The UCP/SLO Program Coordinator will work with parents and the AG-Rec. to determine the
participation cost per child. UCP/SLO will take responsibility for delivering the payment to the AG-Rec.
Payment will be a combination of parent and UCP/SLO checks.
~....< 7- ~ 11- City of Arroyo Grande Representative
UCP/SLO Representative '
11- >-01 I
Date Date
UCP/SLO -1160 Marsh Street - Suite 102 - San Lnis Obispo, CA 93401
Phone (80S) 541-8751 fax (80S) 543-2045
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SrRE OFCAUFORNIA.HEAL1'H AND HUMAHSSMCESAGENCY Attachment 3
APPLICATION FOR A CHILD 9ARECENTER LICENSE
(See InstIucIions on Back)
FOR DEPARTMENT USE ONLY REPLY TO: .
"""""'"
COUNT"I! """""'........ .
""'" ACTION 'IYPI> 2. REQUESTED ACTION (CHECK ONE):
REVIEWEDII'(: ,""UYY'IYPI> o A. .INmAL APPUCATJON o E. CHANGE OF OWNERSHIP
1. --)!I<+~: :.Pf'" ~. " D a. CHANGE OF CAPAC11Y D F. CHANGE wrTHlN COAPOA!<JlON
D C. CHANGE OF Loc.<mON ~ Go OlHER (E.G. TODOLER OPTION.
D C. CHANGE OF ",,"CIUTY TYPE COMBIN<<OON CENlER. ETC.)
. AI'PlJONi1'_ aTY S1XI1a /211'93421 ~m"::g'474
P.O.Box 550 Arroyo Grande. CA
~ APPUCATlON H A. INDIVIDUAL Iv a. """""_IP =r~ NON PfK)FJTCORP. ~ D. PROm CORP
RLED BY: E. COUNTY F. 01HEA PUBUC AGENCY UMJTED LIABIlITY COMPANY
.. FOaUTV1""""'" ......
Oeanview Elementary School
.. """""- Arroyo Grande ~3~0 ~~~17
1208 Linda Drive
7. .......- CITY S1XI1a 211'ooce
93420
.. PBBJN INCHAAGEOFFAOL/IY
3. ,. ........, NiIIi '1. IFI'FICMCDfGCAPElONCJN.N.4BU~
"""""" ...... aILDAEN, CI-ECK HEFE:
o A. INfANTCMEC&NT&R o D. CI-ILD CARE C&NTeRFOR MlLDIJ" IU.QoIILDAEN -.- ~-
.........CII'TICN -- NUMBEROFNCJN.AM8lJL..Cr'a:n' 1 n
o CHEOCHEFlEFOFI1OOCt..ERCJPTK)N o E COUII",.noN .......... --
o .. CIIlD """" C&HTEII (PAE-scHOOlJ (CHEa( APPROPFUIf1'E a:>>cES FOR Ct:JIIBINR1ON ............ B4--- -5-la 12. DAYBANDHOlMOFOfIEFImOtrt.
i;cNrERJ """'''- (IF A COIiIBNoG1ON CENl&IIS CHECKED. &NTER
~ · arH8I(SPECIP5chool -- DWS ANO HCJI.NFOft MCH 00MPCIIIEN't)
o ClECKHEREFOR1DOOt.ER0PfI0N age M~F. 7-8:30 a,m. and
"""-""""" ='; 2:45-6:00 p,m.
I. ....,..,..,.. OWNEASHIP.
0_ DREIIT YI arH8I (S!'!!CIFY)
18A. IF FENT1NG OR L.EASING. NAME. ADDRESS AN) PHONE NUMBS!. OF PAOPERIY OWNER.:
" wq~UTYPREVIOUStV LICENSED? IFYES. FAaUTYNAlEAN:) ~ UCENB1N13 N3E14C( tw&
iXIYES 0.., Oceanview School (401711736 Community Care Licensing
,. IS a.woR CONBTfIUC11ON FIECXJIRED? DATE CC*S1'RJCTION 'TC BEGIH: ,. 80UACE OFWVEFI FCFI HUIoWt CONSUWPTTON
DYES KJ.., IJ PUBUO o PAIVRE I
0ATE1O BE CXJMPlETED: ,
i
17. ~=~.f6'r7fi~COIMNJYC'AAE.QiIl.DCME~~.FOR'DE~IY,ORHEAlJ'HFACILmES4CEHBEDlDa\CMhE)fN APPt.ICNfTtS)~1HE I
A.H~rloe ElemeRtary Seheel B.Bl"aRCh ElemeRtiry SCRool c.
D. E. F.
18. ~RESPONBBI.JTJES
A. INADD11'ION1DCOAA.YrNG iM7H THE HEAL7HNlDBAFErYCODE NID RB3UL.AT1at1S~70 I.JCENBH3ANDFlRES4FC7Y. J/WE fILIERS11WD THItT'THERE AMY BE OTHER
~ FEDERALAN:JIORLOCALLAWS WHlCHARENCHENFORCED SY1H8Jtl3ENCY8UT7HJ(f' ACAYN&D TO BE MEt SUCHAS .zrJNH3, BtBDrNS. SANn1f11ON IND LABDFI
""""'""'"
.a '/WE I-MVE'READANDUNDEFIST.4ND THEStlmJ7ESAND REGUr.A1lONB 7KV'PERTAlN TOAfYIOURUCENSINI3cm'EGORYPRIORro THEISSt.I4I'C::&OF MY..CItR UCENSE.
C '/WE SH4LL ENSURE THAT AU PERSONSSl.6.'fCTro FINGE1WINTREDUIRE"A&tlS SHUL tulII1T~ 7DTHE lJEPJ4R1IENTOF.umcE I'FIfaf 7D EMPLOYAENTOR
INITlALPRESENCEAT7HE CENTSf ANDBH4U.Ct:JaIIII.ETeA CRMINALRa:QiOSJiID'B&fl"(tJcQJ.
a IIWE SHAlL ENSURE JHI(1' AU.PeR8ONSBl.BlECT70RNGE1f1'RINTFIECJUIREJENlB SIW.l.~ A 0IILDN!JU8EJM:JEX CHECK FCJIfIAl ro 7HElJE!1i'I4imIENTOFJfJST1CE.
E '/WE 8HNJ. Na17FY THE I.JCE18rIGNR!NCYMIEDtA7S.Y U=A PERSONSUBJECrTOFIGERI'fWRlIGFIECUREMENt IS CCWVIClED OFA CRIAIE AF1Bf EIFI..CMfE/IIt
F. '/WE SHALL OSTAlNAF'PRO';)U.FROAI1HEUCENSlNGAGENCY PFUOR TOMNflNQANf~ THAT AFFECrTHE1&MOF7HEUCENSE.
'2 IIWE lJItIDERS'/MD"fJWIIWE HAVE1HE RlGHrroAPPE4l.ANY DECISION REGVDM91HEDISPOtJtTION OF7HSAPPflCRDL
a1 l/WE OEaAREUNDER PENAUYOFPE1UJRY7HJ(f'1f-E~ ON 7H1SAPPLlCA11ONMID CMlHE a:t:11FM~JYlNGIf1'7ACHJIENTSARECORRECrro THEBESTOF UYIOUR
""""""""
SIGNED TmS OOUNTY 't\'HS'tE SIGNED ""'"
SIGNED TmS . COUNTY 1NHEFIE SIGNa) ""'"
uc.... {MID)
I.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: tt/.-~
DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: CONSIDERATION OF HUASNA PAVEMENT OVERLAY, PROJECT NO.
PW 01-03, NOTICE OF COMPLETION, FINAL PROGRESS PAYMENT
NO.2, AND RETENTION RELEASE
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
It is recommended the City Council:
A. authorize Final Progress Payment NO.2 in the amount of $25,442.00 to Madonna
Construction Company for work completed on the Huasna Road Pavement Overlay
project;
B. direct staff to file a Notice of Completion; and,
C. authorize the release of the retention of $22,549.99, thirty-five (35) days after the
Notice of Completion has been recorded, if no liens have been filed.
FUNDING:
On July 10, 2001, the City Council approved a total construction budget of $252,032, for
the Huasna Road Pavement Overlay project ($229,120 for construction and $22,912
for construction contingencies).
DISCUSSION:
The City received an application for Final Progress Payment No. 2 from Madonna
Construction Company for work completed between September 1, 2001 and September
24, 2001. The project includes placing an asphalt overlay on Huasna Road from East
Branch Street/227 to the easterly City limit. As of September 24, 2001 Madonna
Construction Company had substantiallY completed all items of work on the project in
accordance with the plans and specifications. Final calculation of the contract bid item
quantities has resulted in a final adjusted contract amount (including contract change
orders) of $225,499.89, which is $26,532.11 less than the available funding in the
approved construction budget.
Deducting the 10% retention of $22,549.99 and the money previously paid in the
amount of $177,507.90 from the final adjusted contract amount of $225,499.99 gives a
current progress payment of $25,442.00.
Staff is recommending that the 10% retention of $22,549.99 be released to Madonna
Construction Company thirty-five (35) days after the Notice of Completion has been
recorded, if no liens have been filed.
AL TERNA TIVES:
The following alternatives are presented for the Council's consideration:
- Approve staffs recommendations;
- Do not approve staffs recommendations;
- Modify as appropriate and approve staffs recommendations; or
- Provide direction to staff.
Attachments:
1. Application for Final Progress Payment No.2
2. Notice of Completion
3. Application for Retention Payment
~ilyol
~<{j~ Public Works Department
Application fOT Progress Payment
Contract Name: Huasruz ROQd Pavement Overlay Project
Contract No: PW-2001-03
Progress Payment No; Final
City Account No: 350-5645-7001 - $ 23,455.70
350-5645-nOl = $ 1,986.30
For Work Completed: 10;111,101-10/24,01)1
Payment Date: 11/13;111
Bid Estimate Amended EaUmate Pav to Date
... Unit Unit Unit %
""'" Unit DescrlcUon Olv ""'" Amount QIv ""'" Amount QIv ""'" Amou.t Como
, LS MobIlization Allowance 1 S 3,000.00 $ 3.000.00 , S 3,000.00 S 3,000.00 1 S 3,000.00 S 3,000.00 100%
2 LS TnlflicConlrol , S 15,000.00 S 15,000.00 , S 15,000.00 S 15,000.00 1 S 15,000.00 S 15,000.00 ,_
3 LS eon_s..ve,;"" 1 S 2,500.00 $ 2,500.00 1 S 2.500.00 S 2,500.00 1 S 2.500.00 S 2,500.00 100%
4 5'f Grinding Payment 4,000 S 3.00 S 13,500.00 4,400 S 3.00 S 13,200.00 4,400 S 3.00 S 13,200.00 ..%
5 TON leveling Coutse - AC Type B eoo S 53.00 $ 31.800.00 0 S . 53.00 S . 0 S 53.00 I $ 0%
S TON 1.5" Overlay -AC Type B 2,200 S 49.00 $ 107.800.00 2,871 S 49.00 S 140,659.89 2,871 S 49.00 $ 140,659.89 130%
7 LS Adjust Frames & Covers 1 S 14,000.00 $ 14,000,00 , S 14,000.00 S 14.000;00 , S 14,000.00 S 14,000.00 100%
S 5'f Pavement Intedayer 24,600 $ 1.20 $ 29,520.00 0 S 1.42 S 0 S 1.42 S 0%
9 LS Pavement DelIneation , S 12,000.00 S 12,000.00 , S 12000.00 S 12,000,00 1 S 12000.00 S 12,000.00 ,_
SUBTOTAL (BASE BID) S 229,120,00 S ZOO,358." S 200,359,89 .00%
r.nNTAACT CHANC~ nAnFR..1It.
ceo, SY Increase Pavement InlerlaYef Unit Price 0 S 11,000 S 24,140.00 17,000 S 24,140.00 100%
ceo 2 lS AddiUonal wor1I; eel In Contract 0 S 1 S 1 000.00 , S 1 000.00 100%
SUBTOTAL CONTRACT CHANGE ORDERS S S 25.140,00 S 25,140,00
TOTAl S 221,120.00 S 225,488.88 S 225,481.88 100%
~;JQhLP- 10-;1..<;-0\ Pay to Date $ 225,499.89
Retention S 22,549.99
Da.. Previous Payments S 177,507.90
pu~s~;roieot~ua~r /~.qDI This Payment
Da
~~ Conlnlct Start Da..: August 13, 2001
II~ It. -() I Original Conlnlct Working Days: 30
Adjusted Conlnlct WorIcIng Days: 0
Os" Adjusted Contract End Date: September 24, 2001
City Manager Date
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Send p,.ymenf to.
Madonna Construction
P,O. Box 3910
San Luis Obispo
(805) 543-0300
S:PubllcWorttsStIaredllems\Brandl\ContractAdmln\PW-2001.Q3\564SoProgressPay.xIs
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RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
CITY OF ARROYO GRANDE
Office of Administrative Services
P.O. Box 550,214 East Branch Street
Arroyo Grande, California 93421
NOTICE OF COMPLETION
Project Title: Huasna Road Pavement Overlay
City's Project No.: PW-2001-3 Contract Date: August 13, 2001
Project Completed: Conform and perimeter grinding at gutters, pavement interlayer installation, I
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pavement overlay, lower and raise utilities, and striping on Huasna Road
between Highway 227 and the County line in the City of Arroyo Grande.
Date of Completion: September 24, 2001
The work performed under this Contract has been inspected by authorized representatives of the
City, the Contractor, and the Engineer, and the Projectis hereby accepted by the Owner and
declared to be substantially completed on the above date.
Completion of the Work shall be the date of such acceptance of the Work by the Owner, as
provided under Califomia Civil Code Section 3086. Completion shall mean substantial performance
of the contract as such is defined in Black's Law Dictionary, Revised Fourth Edition, West
Publishing Company.
NO TRANSFERORS I
CITY OF ARROYO GRANDE STRUCTION COMPANY
d /1-/-p/ 1 - -01
Date Contractor Date
The Owner accepts the project as substantially completed and will assume full possession of the
Project on 5:00 P.M., on September 24, 2001. The responsibility for maintenance, security and
insurance under the Contract Documents will be assumed by the Owner after that date.
I, the undersigned say: I am the Owner of the declarant of the foregoing Notice of Completion; I
have read said Notice of Completion and know the contents thereof; the same is true of my own
knowledge. I declare under penalty of perjury that the foregoing is true and correct.
CITY OF ARROYO GRANDE By:
OWNER Authorized Representative
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8.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER#"
SUBJECT: ADJUSTMENT TO EMPLOYEE MEDICAL INSURANCE BENEFITS
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
Adopt five (5) separate resolutions amending City participation in the Cal PERS medical
insurance program; a resolution amending medical insurance benefits for management
employees; a letter of agreement modifying the Memorandum of Understanding (MOU)
with AGPOA regarding medical insurance benefits; and a letter of agreement modifying
the MOU with SEIU regarding medical insurance benefits.
FUNDING:
It is estimated the cost impact for FY 2001-02 will be $6,000 to 7,000 and the total cost
impact will be up to $14,000.
DISCUSSION:
The City currently participates in the PERS medical insurance program in order to
provide medical insurance benefits to its employees. The program includes a number
of medical insurance plan options for participants. The City pays the amount for Health
Net premiums. The employee is responsible for the cost difference if they select one of
the other plans. Two Health Maintenance Organization (HMO) options have been
available during the past year. However, Lifeguard is no longer offered and PERS has
excluded any new enrollments in Health Net. As a result, those employees in Lifeguard
will no longer have an option of enrollment in an HMO, which has created some
inconsistencies with the terms of the City's existing MOUs with SEIU and AGPOA.
A number of attempts at establishing an HMO option have been pursued, which have
thus far been unsuccessful. In order to address the impact of this situation on a
temporary basis until it can be resolved, a modification to the City's medical insurance
coverage for employees has been negotiated with the employee association
representatives. It involves increasing the maximum City payment equal to the
difference between what employees on Lifeguard currently pay and what they would
pay for PERS Choice under the 2002 rates. The proposed coverage includes up to the
following amounts:
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CITY COUNCIL
ADJUSTMENT TO EMPLOYEE MEDICAL INSURANCE BENEFITS
NOVEMBER 13, 2001
PAGE 2
Single Coverage $233.01
Two-Party Coverage $466.02
Family Coverage $605.43
At such time that enrollment in an HMO becomes available, the terms of the MOUs
would revert back to the prior coverage. In order to implement these changes Citywide,
it requires adoption of sidebar agreements with SEIU and AGPOA, an amendment to
the management salary and benefit resolution, and amendments to the PERS medical
insurance resolutions. There are five such resolutions for PERS medical insurance,
which require separate actions for management, AGPOA, SEIU, elected officials not
covered by PERS retirement and elected officials covered by PERS retirement. These
agreements and resolutions are attached for City Council consideration and approval is
respectfully recommended.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Modify and approve staffs recommendation;
- Do not approve staffs recommendation;
- Provide staff direction.
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RESOLUTION NO,_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING THE CITY'S
CONTRIBUTION TOWARD HEALTH CARE COVERAGE
FOR MEMBERS OF THE ARROYO GRANDE
MANAGEMENT GROUP
WHEREAS, Government Code Section 22825.6 provides that a local agency
contracting under the Public Employees' Medical and Hospital Care Act shall fix the
amount of the employer's contribution at an amount not less than the amount required
under Section 22825 of the Act; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitants at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
.
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency .is a
local agency contracting under the Act for participation by members of the Arroyo
Grande Management Group.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AS FOLLOWS:
That the employer's contribution for each employee shall be the amount necessary to
pay the full cost of hislher enrollment, including the enrollment of hislher family
members in a health benefits plan up to a maximum of $233.01 with respect to
employee enrolled for self alone, $466.02 for an employee en.solled for self and one
family member, and $605.43 for an employee enrolled for self and two or more family
members, plus administrative fees and Contingency Reserve Fund assessments.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
!
RESOLUTION NO._
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING THE CITY'S
CONTRIBUTION TOWARD HEALTH CARE COVERAGE
FOR MEMBERS OF THE ARROYO GRANDE POLICE
OFFICERS' ASSOCIATION
WHEREAS, Government Code Section 22825.6 provides that a local agency
contracting under the Public Employees' Medical and Hospital Care Act shall fix the
amount of the employer's contribution at an amount not less than the amount required
under Section 22825 of the Act; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitants at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a
local agency contracting under the Act for participation by members of the Arroyo
Grande Police Officers Association.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AS FOLLOWS:
That the employer's contribution for each employee shall be the amount necessary to
pay the full cost of hislher enrollment, including the enrollment of his/her family
members in a health benefits plan up to a maximum of $233.01 with respect to
employee enrolled for self alone, $466.02 for an employee enrolled for self and one
family member, and $605.43 for an employee enrolled for self and two or more family
members, plus administrative fees and Contingency Reserve Fund assessments.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,2001.
..---- ~-- ~--------
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
i
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RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING THE CITY'S
CONTRIBUTION TOWARD HEALTH CARE COVERAGE
FOR MEMBERS OF THE ARROYO GRANDE CHAPTER
OF THE SERVICE EMPLOYEES INTERNATIONAL UNION
- LOCAL 620
WHEREAS, Government Code Section 22825.6 provides that a local agency
contracting under the Public Employees' Medical and Hospital Care Act shall fix the
amount of the employer's contribution at an amount not less than the amount required
under Section 22825 of the Act; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitants at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a
local agency contracting under the Act for participation by members of the Arroyo
Grande Chapter of the Service Employees International Union - Local 620.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AS FOLLOWS:
That the employer's contribution for each employee shall be the amount necessary to
pay the full cost of hislher enrollment, including the enrollment of hislher family
members in a health benefits plan up to a maximum of $233.01 with respect to
employee enrolled for self alone, $466.02 for an employee enrolled for self and one
family member, and $605.43 for an employee enrolled for self and two or more family
members, plus administrative fees and Contingency Reserve Fund assessments.
On motion of Council Member . seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO ESTABLISHING THE CITY'S
CONTRIBUTION TOWARD HEALTH CARE COVERAGE
FOR MEMBERS OF THE ARROYO GRANDE ELECTED
OFFICIALS' GROUP
WHEREAS, Government Code Section 22825.6 provides that a local agency
contracting under the Public Employees' Medical and Hospital Care Act shall fix the
amount of the employer's contribution at an amount not less than the amount required
under Section 22825 of the Act; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitants at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a
local agency Contracting under the Act for participation by members of the Arroyo
Grande Elected Officials' Group.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AS FOLLOWS:
That the employer's contribution for each employee shall be the amount necessary to
pay the full cost of hislher enrollment, including the enrollment of his/her family
members in. a health benefits plan up to a maximum of $233.01 with respect to
employee enrolled for self alone, $466.02 for an employee enrolled for self and one
family member, and $605.43 for an employee enrolled for self and two or more family
members, plus administrative fees and Contingency Reserve Fund assessments.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,2001.
-------
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY. MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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!
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!
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RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO ESTABLISHING THE CITY'S
CONTRIBUTION TOWARD HEALTH CARE COVERAGE
FOR MEMBERS OF THE ARROYO GRANDE ELECTED
OFFICIALS' GROUP
WHEREAS, Government Code Section 22825.6 provides that a local agency
contracting under the Public Employees' Medical and Hospital Care Act shall fix the
amount of the employer's contribution at an amount not less than the amount required
under Section 22825 of the Act; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitants at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Special District is a
.
local agency contracting under the Act for participation by members of the Arroyo
Grande Elected Officials' Group.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARROYO AS FOLLOWS:
That the employer's contribution for each employee shall be the amount necessary to
pay the full cost of hislher enrollment, including the enrollment of his/her family
members in a health benefits plan up to a maximum of $233.01 . with respect to
,
employee enrolled for self alone, $466.02 for an employee enrolled for self and one
family member, and $605.43 for an employee enrolled for self and two or more family
members, plus administrative fees and Contingency Reserve Fund assessments.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,2001.
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RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
<
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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!
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RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ADOPTING HEALTH INSURANCE
BENEFITS FOR MANAGEMENT EMPLOYEES FOR
CALENDAR YEAR 2002
WHEREAS, on June 12, 2001, the City Council established by Resolution No. 3535 that
the City will continue to pay the premiums for the designated Health Maintenance
Organization (HMO) Medical Insurance Program for management and confidential
employees and their eligible dependents; and
WHEREAS, an option to enroll in an HMO is not available to each employee under the
City's current medical insurance plans; and
WHEREAS, during the period in which an HMO is not available to each employee, the
City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City
that medical insurance benefits for management employees be adjusted as hereinafter
provided.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AS FOLLOWS:
1. That during. the period in which an option to enroll in a Health Maintenance
Organization (HMO) plan is not available to each employee, the City shall pay the
monthly medical premiums for each employee and all of his/her eligible dependents
participating in the medical plans available to the City, up to the following amounts:
Single Coverage $233.01
Two-Party Coverage $466.02
Family Coverage $605.43; and
2. That coverage shall be effective on January 1, 2002;
3. That these amounts of coverage will be in effect until enrollment in an HMO
becomes available to each employee or until December 31, 2002, whichever occurs
first;
4. That at such time, the City will resume to pay the premiums for the designated HMO
Medical Insurance Program as set forth in Resolution No. 3535; and
5. All other management employee salary and benefit terms and conditions remain in
full force and effect.
RESOLUTION NO.
PAGE 2
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,2001.
.
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RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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SIDE LETTER OF AGREEMENT
MODIFICATION TO MEMORANDUM OF UNDERSTANDING
The City of Arroyo Grande ("City") and the Service Employees International Union,
Local 620 ("SEIU") do hereby agree to modify Article 10.1 of the Memorandum of
Understanding ("MOU") between the City and the SEIU dated August 10, 1999 to add
the following language; said modification to become effective as of January 1, 2002:
During the period in which an option to enroll in a Health Maintenance Organization
(HMO) plan is not available to each employee, the City shall pay the monthly medical
premiums for each employee and all of his/her eligible dependents participating in the
medical plans available to the City, up to the following amounts:
Single Coverage $233.01
Two-Party Coverage $466.02
Family Coverage $605.43
It is expressly understood and agreed that the intent of establishing these coverage
amounts is to address, on a temporary basis, the situation in which no HMO plan is
available to all employees. Therefore, these amounts of coverage will be in effect only
until the earlier of the following:
1. Enrollment in an HMO becomes available to each employee; or
I
2. December 31, 2002.
At such time, this Agreement shall become null and void and the MOU shall revert
back to the original terms. All other terms and conditions of the MOU shall remain in
full force and effect.
This Agreement is contingent and shall be effective upon final approval by the City
Council.
~~(4-'~ .
or Ity 'of Arroyo Grande
ft~k/ /1-8'.~/
'bt Date
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SIDE LETTER OF AGREEMENT
MODIFICATION TO MEMORANDUM OF UNDERSTANDING
The City of Arroyo Grande ("City") and the Arroyo Grande Police Officers' Association
("AGPOA") do hereby agree to modify Article 6 of the Memorandum of Understanding
("MOU") between the City and the AGPOA dated September 8, 1998 as follows; said
modification to become effective as of January 1, 2002:
ARTICLE 6. MEDICAL INSURANCE PREMIUMS
During the period in which an option to enroll in a Health Maintenance Organization
(HMO) plan is not available to each employee, the City shall pay the monthly medical
premiums for each employee and all of his/her eligible dependents participating in the
medical plans available to the City, up to the following amounts:
Single Coverage $233.01
Two-Party Coverage $466.02
Family CoveraQe $605.43
Medical insurance is available to retirees through the City at the retiree's own expense
until retiree is eligible for Medicare.
It is expressly understood and agreed that the intent of establishing these coverage
amounts is to address, on a temporary basis, the situation in which no HMO plan is I
available to all employees. Therefore, these amounts of coverage will be in effect only
until the earlier of: ,
I
1. Enrollment in an HMO becomes available to each employee; I
2. Expiration of the Memorandum of Understanding unless there is a
mutual agreement between the City and the Association to extend the
provisions contained in the current MOU during the meet and confer
process as specified in Article 1 ofthe MOU; or
3. December 31, 2002.
At such time, this Agreement shall become null and void and the MOU shall revert
back to the original terms, which are as follows:
The City shall pay the monthly medical plan insurance premiums for each employee
and all of his/her eligible dependents participating in the medical plans available to the
City, up to the Health Maintenance Organization (HMO) plan composite rate level
I
Page 1 of2
assessed by the insurer. Medical insurance is available for retirees through the City at
the retiree's own expense until retiree is eligible for Medicare.
All other terms and conditions of the MOU shall remain in full force and effect.
This Agreement is contingent and shall be effective upon final approval by the City
Council.
ff~~ ') ~~~L
For City of Arroyo Grande For AGPOA
/t' .4~/6 / / (f) - 25 - Z ~(f) I
Date Date
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Page 2 of2
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1 MEMORANDUM
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TO: CITY COUNCIL
FROM: RICK TerBORCH. CHIEF OF POLlC~
SUBJECT: DETERMINATION OF INDUSTRIAL DISABILITY
DATE: NOVEMBER 13. 2001
RECOMMENDATION:
It is recommended that the City Council adopt the attached Resolution determining
that Senior Police Officer Richard Checansky suffers from ah industrial disability.
FUNDING:
No fiscal impact.
DISCUSSION:
Senior Police Officer Richard Checansky has been off on Workers' Compensation
due to psychological disability leave since December 22, 2000 per Labor Code
4850. He is completing one (1) year of leave and now must be processed for a
disability retirement. Officer Checansky was hired by the Police Department in July
1993. At the time he was hired, his psychological testing results were within
normal limits for a police officer. He performed well, was highly productive, and
received numerous commendations and favorable performance evaluations. He has
never suffered any disciplinary actions. His personality was generally pleasant and
outgoing. In late 1999, he began to exhibit what was considered unusual behavior.
He was sent for a fitness for duty evaluation by Susan Saxe-Clifford, Ph.D., the
Police Department psychologist, on January 27, 2000. At that time, the
psychologist recommended him fit for duty "with some reservations". Officer
Checansky's personal psychiatrist agreed to monitor his behavior and report any
changes to the Department's psychologist. In late 2000, it was again noted that
Officer Checansky was having difficulty functioning in the work environment. On
December 26, 2000, Officer Checansky was again given a fitness for duty
evaluation by the Police Department's psychologist. The resulting recommendation
of the psychologist is that Officer Checansky is not fit for duty as a police officer.
This recommendation was subsequently confirmed by Dr. Gary Stanwyck, the
psychiatric evaluator for the City's Workers' Compensation adjuster.
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California State Law and POST Regulations and Procedures require that a peace
officer be free from any emotional or mental condition which might adversely affect
the exercise of the powers of a peace officer (see Attachment "A", Government
Code Section 1031 (f). POST Commission Regulation 1002(7). and POST
Commission Procedure C-2, Medical and Psychological Suitability Examinations). In
the case of Officer Checansky, his high level of anxiety and his abrupt changes in
behavior, coupled with his inappropriate demeanor definitely adversely affect his
ability to be a peace officer.
The Public Employees' Retirement Law (Government Code Section 20000, et seq)
requires that the contracting agency determine whether the employee of such
agency is disabled for purposes of the Public Employees' Retirement Law and
whether such disability is "industrial" within the meaning of the law. Government
Code Section 20046 states that "industrial", in reference to disability of an
employee, means a disability which is the result of an injury or disease arising out
of and in the course and scope of his/her employment. California State Workers'
Compensation has declared that Officer Checansky's psychological disability is, in
part, job connected. However, the percentage of disability has yet to be
established. Regardless of the disability rating, Officer Checansky is no longer
qualified to be a police officer per Government Code Section 1031 (f) and POST
Regulation 1002(7). Given this and the fact that the disability has been found to
be job connected, he is eligible to receive a Disability Retirement from the California
Public Employees Retirement System (Cal PERS). In order to do so, it is necessary
for the City Council to adopt the attached Resolution declaring that Officer
Checansky suffers from an industrial disability pursuant to Government Code
Section 21156. Upon adoption, the Resolution will be forwarded to the Benefit
Services Division of Cal PERS, which will then process the disability retirement.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Adopt staff's recommendation; or
- Provide further direction to staff.
Attachment
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DETERMINING THAT SENIOR POLICE
OFFICER RICHARD CHECANSKY SUFFERS FROM AN
INDUSTRIAL DISABILITY PURSUANT TO GOVERNMENT CODE
SECTION 21156
WHEREAS, the City of Arroyo Grande (hereinafter referred to as Agency) is a contracting
agency of the Public Employees' Retirement System;
WHEREAS, the Public Employees' Retirement Law requires that a contracting agency
determine whether an employee of such agency in employment in which he is classified as
a local safety member is disabled for purposes of the Public Employees' Retirement Law
and whether such disability is "industrial" within the meaning of such Law; and
WHEREAS, an application for disability retirement of Richard Checansky, employed by the
Agency in the position of Senior Police Officer, has been filed with the Public Employees'
Retirement System; and
WHEREAS, the City Council of the City of Arroyo Grande has reviewed the medical and
. other evidence relevant to such alleged disability.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
as follows:
1. The City Council of the City of Arroyo Grande find and determine and does hereby
find and determine that Richard Checansky is incapacitated within the meaning of
the Public Employees' Retirement Law for performance of his duties in the position
of Senior Police Officer; and
2. Be it further resolved that the City Council of the City of Arroyo Grande find and
determine and it does hereby find and determine that such disability is a result of
injury or disease arising out of and in the course of employment.
Neither said Richard Checansky nor the City of Arroyo Grande has applied to the
Worker's Compensation Appeals Board for a determination pursuant to Section
21166 whether such disability is industrial.
3. Be it. further resolved that the member was, or will be, separated from his
employment in the position of Senior Police Officer after expiration of his leave
rights under Section 21164, Government Code, effective November 18, 2001 and
that no dispute as to the expiration of such leave rights is pending; and
4. There is not a possibility of third party liability; and I
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RESOLUTION NO.
PAGE 2
5. Advanced Disability Pension payments will be made. The payments will be made
bi-weekly in the amount of $1004.21 beginning November 19, 2001 (for pay
commencing November 30,2001); and
6. The prim'ary disabling condition is stress. The member is competent to act on his
own behalf in legally binding retirement matters; and
7. The member's disabling condition is not a direct consequence ofa violent act
perpetrated upon the member's person or did not occur during the performance of
those portions of the member's duties which are particularly hazardous and
dangerous.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
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RESOLUTION NO.
PAGE 3
MICHAEL LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
,
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STEVEN ADAMS, CITY MANAGER
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APPROVED TO AS FORM: I
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TIMOTHY J. CARMEL, CITY ATTORNEY
ATrACIIMERT itA II
Commission on Peace omcor Standards ADd TraiDlDl
1030. Fingerprinting or peace officers
A classifiable set of the fingerprints of every person who is now employed, or who hereafter becomes employed as a
peace officer of the state, or of a county, city, city and county or other political subdivision, whether with or without
compensation,'shall be furnished to the Department of Justice and to the Federal Bureau of Investigation by the
sheriff, chief of police or other appropriate appointing authority of the agency by whom the person is employed.
This section sba11 not apply to any currently employed peace officer whose appointment antedates the effective date
of this section and whose appointment antedates the effective date of this section and whose fingerprints has already
been submitted by his appointing authority to the Department of Justice and to the Federal Bureau of Investigation.
CALlFODIIA GOmWMRIIT CODE
1031. Public officers or employees having powers or peace officers; minimum standards
Each class of public officers or employees declared by law to be peace officers shall meet all or the following
minimum standards:
(a) Be a citizen of the United States or a pennanent resident alien who is eligible for and has a\!plied for
citizenship, except as provided in Section 2267 of the Vehicle Code.
(b) Be at least 18 years ofage.
(c) Be fmgerprinted for purposes of search of local, state, and national fingerprint files to disclose any
crimina1 record.
(d) Be of good nioral character, as determined by a thorough background investigation.
(e) Be a high school graduate, pass the General Education Development Test indicating high school
graduation level, or have attained a two-year or four-year degree from a college or university accredited
by the Western Association of Colleges and Universities; provided that this subdivision sha11 not apply to
any public officer or employee who was employed, prior to the effective date of the amendment of this
section made at the 1971 Regular Session of the Legislature, in any position declared by law prior to the
effective date of such amendment to be peace officer positions.
-.i!L Be found to be free from any physical, emotional, or mental condition which might adversely affect the
exercise of the powers of a peace officer. Physical condition sba11 be evaluated by a licensed physician
and surgeon. Emotional and mental conditions sha11 be evaluated by a licensed physician and surgeon or
by a licensed psychologist who has a doctoral degree in psychology and at least five years of postgraduate
experience in the diagnosis and treatment of emotional and mental disorders.
This section shall not be construed to preclude the adoption of additional or higher standards, including age. I
I
1031.5 Peace Officer Citizenship Requirement I
(a) AIly person employed by a governmental agency on September 13, 1982, as a peace officer or a peace i
officer trainee, or who, prior to September 13, 1982, had applied to fill a position as a peace officer, as
defmed in Chapter 4.5 (commencing with Section 830) of Title 3 of Part 2 of the Penal Code, is not.
subject to the requirement of subdivision (a) of Government Code Section 1031 prior to its amendment by
Chapter 943 of the Statutes of 1982, provided that any person qualifying for this exemption shall, as soon
as legally possible, apply for and mc:et all of the requirements for United States citizenship specified in
existing law, and sha11 be subject to subdivisions (b) and (c).
(b) AIly permanent resident alien who is employed as a peace officer shall diligently cooperate with the
Immigration and Naturalization Service in the processing of his or her application for citizenship and shall
be disqualified from holding that position if, three years after the filing ofhis or her application for
employment, the person has not obtained citizenship due to his or her failure to cooperate in the
processing of the application for citizenship.
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Commission on Peace Officer Standards and Training
1002. Minimum Standards for Employment. (Reference Regulation 1007 for reselVe peace officer standards)
(a) Every peace officer, other than reselVe peace.officers, employed by a department shall be selected in
conformance with the following requirements:
(I) Felony Conviction. Government Code section 1029(a)(I). Employment of convicted felons is
prohibited.
(2) Fingerprint and Criminal History Check. Government Code sections 1030 and 1031(c).
Fingerprinting and search of local, state, and national mes to reveal any criminal records.
(3) Citizenship. Govei'nment Code sections 103 I (a) and 1031.5. Citizenship requirements for peace
officers.
Government Code section 24103. Citizenship requirements for deputy sheriffs and deputy marshals.
Vehicle Code section 2267. Citizenship requirements for California Highway Patrol officers.
(4) Age. Government Code section 1031 (b). Minimum age of 18 years for peace officer employment.
(5) Moral Character. Government Code section 103 I (d). Good moral character as detennined by a
thorough background investigation.
The background investigation shall be conducted as prescribed in the PAM, section C- I. The I
background investigation shall be completed on or prior to the appointment date.
(6) Education. Government Code section 1031(e). United States high school graduation, passage of the
General Education Development Test (GED) or attainment ofa !\yo-year or four-year degree from a
college or university accredited by the Western Association of Colleges and Universities.
When the G~D test is used, an examinee must earn a standard score of 40 or higher on each of the
'" individual sub-tests and a total standard score of 225 or higher. If the individual tested before July
21, 1984, he or she must have earned a standard score of35 on the individual tests and a total
standard score of 225 or higher.
Per Education Code section 48412, passage of the California High School Proficiency Examination
is the legal equivalent of attainment of a California high school diploma.
(7) Medical and Psychological Suitability Examinations. Government Code section .1031(f).
- Examination of physical, emotional, and mental conditions.
The examinatit>ns shall be conducted as pres en "bed in the PAM, section C-2. i
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(8) IntelView. Be personally interviewed prior to employment by the department head or a !
representative(s) to detennine the person's suitability for law enforcement selVice, which includes, .
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but is not limited to, the person's appearance, personality, maturity, temperament, background, and ,
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ability to coinmunicate. This regulation may be satisfied by an employee of the department i
participating as a member of the person's oral intelView panel. !
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(9) Reading and Writing Ability. Be able to read and write at the levels necessary toperfonn the job of I
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a peace officer as detennined by the use of the POST Entry-Level Law Enforcement Test Battery or
other job-related tests of reading and writing ability. I
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(b) All requirements set forth in Regulation 1002(a) shall apply to each lateral entrant, regardless of the rank
to which the person is appointed, untess waived by the Commission.
PAM section C-l adopted effective April 15, 1982, and amended May 23, 1997 is herein incorporated by reference.
PAM section C-2 adopted effective April 15, 1982, and amended January 1, 1985, July I, 1985, January 29,1988,
and May 23, 1997 is herein incorporated by reference.
10/00 B-5
Commission OD Peate omc::er Standards and Training
POST ADMINISTRATIVE MANUAL
COMMISSION PROCEDURE C-2
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MEDICAL AND PSYCHOLOGICAL
SUITABILITY EXAMINATIONS
Purpose
2-1. Medical and Psychological Suitability Examinations: This Commission procedure implements the medical
and psychological suitability examinations requirements established in Government Code Section 1031(1) and
Sections 1002(a)(7) and 1007(aX7) of the Regulations. The pwpose of the medical examination is to select personnel
who are ftee ftom any medical condition which would be expected to adversely affect their perfonnance of peace
officer duties. The purpose of the psychological suitability examination is to select personnel who are ftee ftom any
mental or emotional condition which would be expected to adversely affect their perfonnance as a peace officer.
Procedure
2-2. Sequencing of the Medical and Psychological Suitability Examinations: The medical and psychological
suitability examinations shall be conducted within I year before hire. The Americans with Disabilities Act of 1991
prohibits the collection of medical' infonnation prior to a conditional offer of employment.
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2-3. Verification of Medical and Psychological Suitability: The hiring authority shall retain written verification
that persons employed have been examined and found medically and psychologically suitable to perfonn peace
officer duties in accordance with the provisions of this procedure.
Medical Examination Requirements
2-4. Medical Suitability Examination Requirement: As specified in Government Code Section 1031(1), the
medical examination shall be conducted by a licensed physician and surgeon. The use of the POST "Medical
Screening Manual for California Law Enforcement 1996," in conducting the medical evaluation is discretionary.
2-5.. Completion of Medical History Statement: The department head shall require the candidate to complete the I
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POST Medical History Statement, Fonn 2-252, or its equivalent prior to conducting the medical examination. I
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2-6. Vision and Hearing: The hiring authority shall establish minimum standards to ensure that candidates are free I
ftom any vision or hearing conditions that would be expected to adversely affect their perfonnance of peace officer I
duties. The POST vision and hearing guidelines provide recommended evaluation criteria for use in this regard.
While the use of these guidelines is discretionary, the hiring authority shall, at a minimum, esiablish criteria for I
screening far visual acuity (corrected and uncorrected), color vision, visual field, and hearing sensitivity.
2-7. Physician's Findings: The physician shall report the examination fmdings in writing by completing the POST
Medical Examination Report, Fonn 2-253, or its equivalent, to be used by the appointing authority in its hiring
decision.
, The Americans with Disabilities Act definition of medical inquiries covers areas related to both medical and
psychological disability.
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Commission on Peace Officer StaDdards and Training
Psychological Examination Requirements
2-8.. Psychological Suitability: Peace officer applicants shall be judged to be free from job-relevant
psychopathology, including personality disorders, by a qualified professional, as. described in Government Code
Section 1031(f) (i.e., by a licensed physician and surgeon or by a licensed psychologist who has a doctoral degree in
psychology and at least five years of postgraduate experience in the diagnosis and treatment of emotional and mental
disorders). References in making this determination are identified in the "POST Psychological Screening Manual,
December 1984" the use of which is discretionary.
2-9. Psychological Suitability Examination Requirements:
(a) A minimum of two psychological test shall be used. One must be normed in such a manner as to identify
patterns of abnormal behavior; the other must be oriented toward assessing relevant dimensions of nonnal
behavior.
(b) A clinical interview shall be conducted. The psychological test results shall be reviewed in advance by the
individual who conducts the clinical interview.
(c) Interpretation of the psychological test score information and conduct of the clinical interview shall be
performed by a qualified professional as defined in sub-paragraph 2_8.'
2-10. Findings ofthe Psychological Suitability Examination: Findings of the psychological suitability
examination shall be reported in writing to the appointing authority for use in its hiring decision.
2-11. Updated Medical and Psychological Suitability Examinations: When mor,e than one year has passed since
initial examinations, medical andps:(chological suitability examination updates, as opposed to complete new
examinations, may be conducted for individuals who:
(a) Upgrade within the same agency to reserve peace officer or regularly employed peace officer status;
(b) Were examined initially in accordance with all of the provisions of . sub-paragraphs 2-1 through 2-10 of
Commission Procedure C-2, and the results of such examinations are available for review; and
(c) Have worked continuously for the agency since the time of initial appointment
Each examination update shall be conducted by a qualified professional as defmed in Government Code 103l(f), and
shall include, at a minimum:
(a) A review of previous examination fmdings;
(b) A review and evaluation of the individual's work history and job-relevant life history while with the agency
for indicators of potential changes m medical or psychological status and the conduct of more extensive
examination and assessment when warranted by the findings of such review; and
(c) Verification in writing by the qualified professional as to the individual's medical or psychological suitability
for appointment as a peace officer, a copy of which shall be retained by the agency.
, Since determination of psychological suitability must be made in part on the basis of psychological test score
information, as specified in this procedure, the testing is usually conducted by a licensed psychologist.
Historical Note:
Procedure C-2 was adopted and incorporated by reference into Commission Regulation 1002 on April 15, 1982, and
amended on January I, 1985, luly I, 1985,1anuary 29,1988, and May 23, 1997.
12/97 C-4
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of
the City of Arroyo Grande on the following item: CONSIDERATION OF REQUEST BY
SOUTH COUNTY SANITARY SERVICE, INC. FOR AN INCREASE IN RATES FOR
INTEGRATED SOLID WASTE COLLECTION.
APPLICANT: City of Arroyo Grande
PROPOSAL: The City Council will consider a request from South
County Sanitary Service to increase solid waste
collection rates due to increases in landfill tipping
fees; in services relating to the recycling program;
diesel fuel costs; and inflation.
REPRESENTATIVE: City Manager
Any person affected or concerned by the proposal may submit written comments to the
Office of the City Manager before the City Council hearing, or. appear and be heard in
support of or opposition to the proposal at the time of the hearing.
Any person interested in the proposal can contact the City Manager's Office at 214 E.
Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5404 during
normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for
public inspection at the above address. I
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the Public Hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the Public Hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to
invalidate the action of the legislative body for which the notice was given. I
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Date and Time of Hearing: Tuesday, November 13, 2001 at 7:00 p.m. I
Place of Hearing: Arroyo Grande City Council Chambers i
215 E. Branch Street
Arroyo Grande, Califomia 93420 I
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ministrative Services/Deputy City Clerk I
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Publish 1 time, Friday, November 2, 2001 I
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MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER#
SUBJECT: REQUEST FROM SOUTH COUNTY SANITARY SERVICE FOR
INTEGRATED SOLID WASTE COLLECTION RATE INCREASE
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
Adopt a resolution approving integrated solid waste collection rate increases.
FUNDING:
Annual franchise fee payments to the City are projected to increase by approximately
$14,000. Franchise fees are used to offset the cost of contract administration, as well
as costs associated with enforcement of recycling code provisions.
DISCUSSION:
Backaround
On November 12, 1997, the City entered into a franchise agreement with South County
Sanitary Service, Inc. for collection, diversion and disposal of solid waste. On August
24, 1999, the City also entered into a franchise agreement with South County Sanitary
Service for recycling services. The agreements specify procedures for rate adjustment
requests, review and approval. On January 21, 2001, the City received a request from
South County Sanitary Service, Inc. for a rate increase of 15.64%. Per the agreement,
rate review is established in accordance with the "City of San Luis Obispo Rate Setting
Process and Methodology Manual for Integrated Solid Waste Management Rates."
Since the manual was developed by the City of San Luis Obispo, the Cities of Arroyo
Grande, Grover Beach, Pismo Beach and Oceano Community Services District jointly
contracted with the City of San Luis Obispo Finance Department to perform the formal
rate review. The cost of the review was paid by South County Sanitary Service.
Attached is the final Integrated Solid Waste Rate Review report. The findings of the
study conclude that the increase is justified. The report also indicates that the rates will
remain competitive with other areas of the county. Existing rates are as follows:
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CITY COUNCIL
INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST
NOVEMBER 13, 2001
PAGE 2
. 32-gallon container - $9.95
. 64-gallon container - $12.95
. 96-gallon container - $15.95
The increase will result in the following residential rates effective December 1, 2001:
. 32-gallon container - $11.51
. 64-gallon container - $14.98
. 96-gallon container - $18.44
This represents a monthly increase of $1.56 for the 32-gallon container, $2.03 for the
64-gallon container, and $2.49 for the 96-gallon container.
The report also recommends concurrently approving next year's rate increase, which
would be 2.13%. Due to the time required in performing and responding to the rate
increase requests, it is recommended that the increase be approved at this time, but will
not become effective until April 1, 2002.
The rate increase request was originally presented to the City Council for consideration
at the September 25, 2001 meeting. At that time, the City Council provided staff with
the following direction:
. Provide additional analysis of the formal rate review to determine if there are any
issues that require further study;
. Provide an option of converting to a volume based rate structure and breakdown
of customers utilizing different size waste wheelers; and
. Provide an option for phasing the increase in order to reduce the initial impact on
customers on fixed incomes.
Analvsis of Rate Review
Per City Council direction, the formal rate review was assessed by the City Manager,
City Attorney, Director of Financial Services, and the Manager of the Integrated Waste
Management Authority. The results of the assessment confirmed that the review was
performed correctly and consistent with the City of San Luis Obispo Rate Review
Process and Methodology Manual. The Manager of the Integrated Waste Management
Authority compared the findings with other reviews and found the proposed rates to be
below recent rates in the County obtained through a competitive bid process.
One of the concerns identified in the discussion at the prior meeting was whether or not
the South County Sanitary Service was including retroactive reimbursement of lost
revenues in their request. There may have been some misunderstanding regarding the
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CITY COUNCIL
INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST
NOVEMBER 13, 2001
PAGE 3
application of retroactivity, which is not provided for by the Franchise Agreement. The
City of San Luis Obispo Rate Review Process and Methodology Manual specifies an
allowable rate or return of 8%. There has not been a general purpose rate increase
since 1994. As a result, the Franchisee has been operating well below that profit rate
during many of these years and actually at a loss during 2001. This can be seen in
Page 2, Appendix A of the rate review, Section II - Allowable Operating Profit. The
Franchisee is not entitled to retroactively recover lost revenues. The requested rate is
established at the amount necessary to generate the 8% profit margin on eligible costs,
or a 92% operating ratio, based on current expenditures and revenues. The rate does
not exceed the 8% in order to recover revenues from the prior period.
Volume Based Rate Structure
One rate option referred to in the report is to modify the rate structure to a more volume
based approach. This would result in rates the same as those established in Pismo
Beach, in which the cost for 32-gallon container service is lower and the cost for the 96-
gallon container service is much higher.
A comparison of the rates under this option are as follows:
Rate Request 12/1/01 Rate Request 4/1/02
Service Current Volume Based Current Volume Based
32-gallon $11.51 (15.68%) $10.35 (4.02%) $11.76 (2.17%) $10.57 (2.13%)
64-gallon $14.98 (15.68%) $20.70 (59.85%) $15.30 (2.14%) $21.14 (2.13%)
96-gallon $18.44 (15.61%) $31.05 (94.67%) $18.83 (2.11%) $31.71 (2.13%)
Below is a breakdown of customer accounts for both Arroyo Grande and Pismo Beach,
which currently utilizes the volume based fee structure:
Service Arroyo Grande Pismo Beach
32-gallon 2,229 (46%) 2,166 (67%)
64-gallon 1,828 (37%) 852 (26%)
96-gallon 838 (17%) 217 (7%)
There are three advantages of transitioning to a volume based rate structure. First of
all, it would provide financial relief for customers using the 32-gallon containers. Rather
than an initial monthly increase of $1.56, the increase for the 32-gallon container
customers would be only $.40. Secondly, because each customer is provided a 96
gallon greenwaste container and a 32 gallon recycling container (regardless of the size
of garbage container), a volume based structure encourages recycling and decreases in
general refuse volume. The above comparison of customer accounts of Arroyo Grande
and Pismo Beach shows the potential impact of the difference in rates on service.
Lastly, it would make the rates consistent for Arroyo Grande and Pismo Beach
customers. The primary concern of converting the rate structure concurrently with the
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CITY COUNCIL
INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST
NOVEMBER 13, 2001
PAGE 4
proposed rate increase is that it would result in a significant increase for the larger
container customers. It would involve an initial increase of $15.10 for 96-gallon
container customers rather than the existing proposed increase of $2.49. As a result,
staff's original recommendation was to consider changing the rate structure in the future
in conjunction with a smaller annual increase.
Phased Increase
South County Sanitary Service was requested to submit an alternate proposal to phase
the increase over a two-year period. This alternative for the increase in rates is as
follows:
Rate Request 12/1101 Rate Request 12/1102
Service Current Phased Approach Current Phased Approach
32-gallon $11.51 (15.68%) $11.05 (11.01%) $11.76 (2.17%) $12.26 (11.02%)
64-gallon $14.98 (15.68%) $14.38 (11.01%) $15.30 (2.14%) $15.96 (11.02%)
96-gallon $18.44 (15.61%) $17.71 (11.01%) $18.83 (2.11%) $19.66 (11.02%)
This approach is not recommended because the rates ultimately become higher in order
to recover losses during the initial year period. As stated earlier, the operator would
normally not be entitled to retroactively recover lost revenues. This would not apply to
this case since the City and Franchisee would be agreeing on rate adjustments in
advance in order to delay some of the impact ofthe increase.
As a result of the analysis, staff has concluded the rate adjustment request is justified
under the terms of the existing Franchise Agreement. Applying the increase to the
existing rate structure or modifying to a volume based approach are both appropriate
options. It is not recommended that the phased approach be implemented. The
requested increase has been approved in Grover Beach, Pismo Beach and Oceano.
Attached for City Council consideration is a resolution approving the rate. Adoption is
respectfully recommended.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve current rate increase of 15.64% and next year's increase request of
2.13%;
- Approve only the current rate increase request of 15.64%;
- Approve the requested increase and modify the rate structure to the volume
based approach;
- Approve the phased increases to be effective 12/1/01 and 12/01/02;
- Modify and approve different increase if justification can be identified in the rate
review;
- Do not approve an increase if justification can not be found in the rate review;
- Provide staff direction.
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CITY COUNCIL
INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST
NOVEMBER 13, 2001
PAGE 5
Attachments:
1. South County Sanitary Service Integrated Waste Rate Review
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING INTEGRATED SOLID
WASTE COLLECTION SERVICE RATES
WHEREAS, the City of Arroyo Grande may determine rates and charges for solid
waste, recycling and green waste collection services pursuant to Public Resources code
Section 40059 (a) and AGMC ~~ 6-410 and 6-4.19.
WHEREAS, South County Sanitary Service, Inc. has submitted a rate increase
application in accordance with the City's franchise agreements for solid waste, recycling
and green waste collection services; and
WHEREAS, said applicatiQn has been comprehensively reviewed in accordance with
the City's rate-setting policies.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Arroyo Grande as I
follows:
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SECTION 1. The integrated solid waste, recycling and green waste collection
service rates set forth in Exhibit A attached hereto and incorporated herein shall
become effective on November 1, 2001. .
SECTION 2. The solid waste, recycling and green waste collection service rates
set forth in Exhibit 8 attached hereto and incorporated herein shall become effective on
April 1, 2002.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit: I
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the foregoing Resolution was passed and adopted this _ day of September, 2001. I
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RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
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SEA AMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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EXHIBIT A
CITY OF ARROYO GRANDE
ALL RATES EFFECTIVE 11-01-2001
, COMMERCIAL GARBAGE CANS (PER MONTH)
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I number COLLECTIONS PER WEEK i
of . ......J.
~- cans 1 2 3 4 5 6 7
$13.84 $29.21 $41.53 ----i
1 $53.85 $66.17 $78.49 i $95.35 !
1 2 $29.21 $39.99 $56.91 $67.66 $83.04 $98.42 i $119.49!
3 $33.84 $56.91 $73.81 $89.18 $99.96 $112.251 $136.991
4 $43.05 $69.20 $92.27 $109.19 $127.63 $141.491 $17~
5 $52.28 $84.58 $107.65 $133.80 $156.87 $184.541 $233.431
6 $59.97 $96.87 $126.11 $153,78 $184.54 $212.21 ! $263.87 :
7 $67.66 $109.19 $141.49 $167.62 $193.751 $219.88 I $270.61 i
Maximum volume and weight per garbage can: 33 gallons and 80 pounds
Extra bags or cans above service level I $3.361 Each
Commercial waste wheeler rent $2.60 per month
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COMMERCIAL DUMPSTER CONTAINERS (PER MONTH) ,
i Size of COLLECTIONS PER WEEK ,
, container
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: (cubic yards) 1 2 3 4 I 5 6 7
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I 1 $56.91 $83.04 $109.19 $139.941 $164.54 $195.30 ! $237.36 :
; $184.541 .u
~ 1.5 $64.60 . $99.96 $141.49 $224.52 $253.74 $297.11 :
, 2 $72.29 $121.48 $172.23 $227.591 $281.411 $315.25 i $366.54
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f-. $296.791
l 3 $86.12 $163.01 $227.59 $352.151 $419.81 i $536.221
4 $107.65 $190.68 $273.72 i $352.151 $435.191 $516.70 ! $658.03
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The rates shown above include the monthly container rental fee and are the same for bins
and garwoods. when volume is identical.
UNSCHEDULED EXTRA COLLECTIONS FOR COMMERCIAL CUSTOMERS PER YARD $7.11 !
COMMERCIAL CUSTOMERS MAY REQUEST A 96 GALLON GREENWASTE CAN FOR 52.31 PER MONTH EACH
I $9.251 over 7.000 Ibs@ landfill tonnage rate I
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SINGLE FAMILY and MUL TI.UNIT RESIDENTIAL (4 units or less) I
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VOLUME-BASED RATES I
INCLUDES WASTE WHEELERS FOR RECYCLING, GREENWASTE & GARBAGE
one can 32 gallon WASTE WHEELERS $11.51 PER MONTH
two can 64 gallon WASTE WHEELERS $14.98 PER MONTH
three can 96 gallon WASTE WHEELERS $18.44 PER MONTH
four can two-64 gallon . WASTE WHEELERS $21.91 PER MONTH
five can one 64 + one 96 gallon WASTE WHEELERS $25.38 PER MOrorrH
six can two 96 gallon WASTE WHEELERS $28.85 PER MONTH
GARBAGE EXTRAS PER BAG/CAN $3.36 EACH
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EXHIBIT A
CITY OF ARROYO GRANDE
ALL RATES EFFECTIVE 11-01-2001
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Residential Recycling
CUSTOMERS MAY REQUEST EXTRA 96 GALLON GREENWASTE CANS FO $2.31 per month
IN YARD SERVICE (in addition to residential grabage service level) $8.40 per month
Commercial Recycling I
Twice per week pickup of any quantity is free. If you need extra .or more frequent service I
we can provide it at a 75% discount from garbage rates. Please recycle; its cheaper I
and it helps the city acheive its AB939 goal.
MISCELLANEOUS ITEMS
SHORT TERM BINS
DELIVERY EACH I $24.081
TAKE AWAY NO CHARGE i
RENTAL PER DAY 1 ,
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EMPTIES PER YARD I $15.581
MATRESSES
TWIN EACH I $9.09
DOUBLE EACH I $16.88
QUEEN EACH $23.36
KING EACH $27.27
SUNQAY SERVICE (in addition to garbage service level) I $43.00 I per month
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LATE CHARGES PER MONTH $5.00
AlL RESIDENTiAl & COMMERCIAL ACCOUNTS OVER SIXTY DA VS ARE SUBJECT TO LATE CHARGES
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EXHIBIT B
CITY OF ARROYO GRANDE
ALL RATES EFFECTIVE 4-01-2002
COMMERCIAL GARBAGE CANS (PER MONTH)
number COLLECTIONS PER WEEK
of
1 2 3 4 5 , 6
cans , 7 ,
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r 1 $14.13 $29.83 $42.41 $55.00 $67.58 $80.16i $97.38'
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r- 2 $29.83 $40.84 $58.12 $69.10 $84.81 $100.521 $122.04
3 $34.56 $58.12 $75.38 $91.08 $102.09 $114.641 $139.91
4 $43.97 $70.67 $94.24 $111.52 $130.35 $144.50 ! $174.52
5 $53.39 $86.38 $109.94 $136.65 $160.21 $188.471 $238.40 '
i-- 6 $61.25 $98.93 $128.80 $157.06 $188.47 $216.73' $269.491
7 $69.10 $111.52 $144.50 $171.19 $197.88 $224.56 I $276.38
Maximum volume and weight per garbage can: 33 gallons and 80 pounds
Extra bags or cans above service level 1 $3.431 Each
Commercial waste wheeler rent
$2.66 . per month
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COMMERCIAL DUMPSTER CONTAINERS (PER MONTH) ,
~ COLLECTIONS PER WEEK I
i container 1
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~ 1 $58.12 $84.81 $111.52 $142.92 $168.04 $199.46 $242.42 ;
1 1.5 $65.98 $102.09 $144.50 $188.47 $229.30 $259.14' $303.441
I 2 $73.83 $124.07 $175.90 $232.44 $287.40 $321.96 ! $374.35 '
~ 3 $87.95 I $166.48 $232.44 $303.11 $359.65 $428.751 $547.64 i
4 $109.94 $194.74 $279.55 $359.65 $444.46 $527.71- $672.05 i I
The rates shown above include the monthly container rental fee and are the same for bins
and garwoods, when volume is identical.
UNSCHEDULED EXTRA COLLECTIONS FOR COMMERCIAL CUSTOMERS PER YARD I $7.26' I
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COMMERCIAL CUSTOMERS MAY REQUEST A 96 GALLON GREENWASTE CAN FOR $2.36 PER MONTH EACH i
. COMPACTORS PER YARD I $9.45 i over 7,000 Ibs@landfilltonnagerate
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SINGLE FAMILY and MULTI.UNIT RESIDENTIAL (4 units or less)
VOLUME-BASED RATES
INCLUDES WASTE WHEELERS FOR RECYCLING, GREENWASTE & GARBAGE i
one can 32 gallon WASTE WHEELERS $11.76 PER MONTH
two can 64 gallon WASTE WHEELERS $15.30 PER MONTH
three can 96 gallon WASTE WHEELERS $18.83 PER MONTH
four can two-64 gallon WASTE WHEELERS $22.38 PER MONTH
five can one 64 + one 96 gallon WASTE WHEELERS $25.92 PER MONTH
six can two 96 gallon WASTE WHEELERS $29.46 PER MONTH
GARBAGE EXTRAS PER BAG/CAN 1 $3.431 EACH
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EXHIBIT B
CITY OF ARROYO GRANDE
ALL RATES EFFECTIVE 4-01-2002
Residential Recycling
CUSTOMERS MAY REQUEST EXTRA 96 GALLON GREENWASTE CANS FOI $2.361 per month
IN YARD SERVICE (in addition to residential grabage service level) $8.58 per month
Commercial Recycling
Twice per week pickup of any quantity is free. If you need extra or more frequent service
we can provide it at a 75% discount from garbage rates. Please recycle,'its cheaper
and it helps the city acheive its AB939 goal.
MISCELLANEOUS ITEMS
SHORT TERM BINS
DELIVERY EACH I $24.621
TAKEAWAY NO CHARGE
RENTAL PER DAY I $1.501
EMPTIES PER YARD I
$15.93
MATRESSES
TWIN EACH $9.28 I
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DOUBLE EACH $17.25 I
QUEEN EACH $23.87
KING EACH $27.87 I
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SUNDAY SERVICE (in addition to garbage service level) I $43.00 1 I
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LATE CHARGES PER MONTH $5.00 j
All RESIDENTIAL & COMMERCiAl ACCOUNTS OVER SIXTY DAYS ARE SUBJECT TO LATE CHARGES 1
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Attachment 1
South County Sanitary Service
INTEGRATED SOLID WASTE RATE REVIEW
For the Communities of I
Arroyo Grande
Grover Beach
Oceano
Pismo Beach
Prepared by Bill Statler
September 6, 2001
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South County Sanitary Service
INTEGRATED SOLID WASTE RATE REVIEW
ArroYQ Grande, Grover Beach, Oceano and Pismo Beach
REPORT PURPOSE
The pwpose of this report is to review the rate increases requested by South County Sanitary
Service (SCSS) for the Cities of Arroyo Grande, Grover Beach and Pismo Beach and the Oceano
Community Services District, and to make rate recommendations to these four agencies as
appropriate. SCSS provides similar services to each of these agencies under fonnally approved
franchise agreements that regulate rates and establish procedures for considering rate increases.
Because the fmancial infonnation for SCSS is closely related for these four agencies, this report
jointly reviews rate requests and recommendations for each of them.
OVERVIEW OF FINDINGS
· There have been no "general pwpose" rate increases in Arroyo Grande, Grover Beach or
Pismo Beach since 1994. While rates have been adjusted to reflect expanded recycling and
green waste services, none of these have been for basic collection and disposal services.
. During this time, there have been legitimate cost increases in operations and significant
increases in tipping fees.
i
. SCSS has fully provided the supporting documentation required for rate requests under f
franchise agreements in Arroyo Grande, Pismo Beach and Oceano (and recommended in I
Grover Beach). SCSS's complete rate adjustment application is provided in Appendix A.
. SCSS provides a broad level of high-quality service to these four agencies-including
garbage, recycling and green waste collection and disposal as well as hauler-provided "waste
wheeler" containers for all three services-at very competitive rates compared with many
other communities. In fact, even with the proposed rate increase, rates in these four agencies
will be still the lowest among those surveyed.
Rate Recommendation
It is recommended that the governing bodies of these four agencies adopt SCSS's requested
"base year" rates for Fiscal Year 2001-02 effective November I, 2001. This recognizes modest
cost-of-living increases since the current franchise agreements for three of these agencies
(Arroyo Grande, Pismo Beach and Grover Beach) were approved in 1997 at about 3% per year
as well as a 20% increase in tipping fees in September 2000. It also recognizes the unique terms
of the specific franchise agreement tenns approved by each agency, including:
. Different ftanchise rates.
. Use of agreed upon rate-setting methodology in AdJust/ng for these differences,
Arroyo Grande, Oceano and Pismo Beach. the underly/ng rate /nc,..se ;s the
. 10% rate increase limit in Oceano. same for all agencies (14.7%).
. New recycling waste wheelers in Grover Beach.
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Integrated Solid Waste Rate Review
Rate Summary for Residential Customers. The following summarizes the current and proposed
rates for single-family residential (SFR) customers. As reflected in this summary, even with the
significant "catch-up" and increased tipping fees reflected in the new rates, the increase will still
be a modest one. For example,
Single Family Residential Rates for collection of a 32-gallon
Container Size (Gallons) garbage container (the most
32 64 common SFR service level) as
well as separate waste wheelers
Arroyo Grande $11.51 $14.98 $18.44 for recycling and green waste, the
Grover Beach 10.84 14.64 18.44 proposed rate will increase by
Oceano 9.57 13.75 26.90 about $1.40 on average for the
Pismo Beach 10.35 20.70 31.05
Current four agencies.
Arroyo Grande 9.95 12.95 15.95
Grover Beach 9.05 12.22 15.39 Other Recommendations
Oceano 8.70 12.50 24.45
Plsmo Beach 8.95 17.90 26.85 Interim Increases for Rate
Increase Stability. While not required
Arroyo Grande 1.56 I. 2.03 2.49 under the franchise agreements,
Grover Beach 1.79 2.42 3.05
Oceano 0.87 1.25 2.45 SCSS should submit interim rate
Pismo Beach 1.40 2.80 4.20 requests to avoid large increases.
Since the adoption of the current
"base" franchise agreements in
Arroyo Grande, Grover Beach and Pismo Beach in 1997 (and in 1999 for Oceano), there have i
been no interim rate increase requests by SCSS. While the dollar amounts are still modest, on a
percentage basis, these are large increases: 10% in Oceano, 15.6% in Arroyo Grande and Pismo
Beach and 19.8% in Grover Beach. The purpose of the interim rate review provisions in the
franchise agreements is to avoid "lumpy" rate increases.
Timely Review of Rate Requests. When submitted, the agencies need to review and adopt rates
on a more timely basis. This is not a problem unique to these four agencies in SCSS's service
area: the other two regulatory agencies (County of San Luis Obispo and Nipomo Community
Services District) have also not yet acted upon similar rate increases before them. This is
especially important since under the approved rate review process, there is no provision for
retroactivity.
Approval of Next Interim Rate Increase Effective Aprill, 2002. SCSS has already submitted
their rate request for the next interim review for 2002-03 reflecting an across-the-board increase
of 2.2%, to be effective April 1, 2002. This request (Appendix B) has been prepared in
accordance with the rate review procedures fonnally set forth in the franchise agreements in
Arroyo Grande, Oceano and Pismo Beach (and recommended in Grover Beach's franchise
agreement). Accordingly, it is recommended that the governing bodies of these four agencies
also adopt these proposed rate increases at this time, to be effective April 1, 2002.
Phasing of Rates for Oceano. SCSS's franchise agreement with Oceano limits rate increases to
10% per fiscal year. Since the purpose of this provision is to limit large increases in anyone
year, SCSS has agreed to limit its "base year" rate increase to 10%, even though an increase of
16.3% is supported by SCSS's rate application. However, in order to "catch-up" and ensure
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Integrated Solid Waste Rate Review
equity with their other South County customers, SCSS is requesting that the Oceano rates be
increased by an additional 6.3% in April 2002 (for a compound increase of 8.5%). This will
meet Oceano's goal of avoiding rate increases greater than 10% while at the same time assuring
longer-term revenue adequacy for SCSS and fairness to their other South County customers. On
balance, this seems a reasonable approach in meeting both of these goals.
BACKGROUND
In January 2001, SCSS submitted a ''base year" rate request for their fiscal year beginning April
1, 2001 and ending March 31, 2002 (FYE 2002). Their rate request was prepared in accordance
with the rate review process and methodology formally set forth in its franchise agreements with
AIToyo Grande, Oceano and Pismo Beach (and recommended in Grover Beach's). In
establishing a rate-setting process and methodology, each of these franchise agreements t
specifically reference the City of San Luis Obispo's Rate Setting Process and Methodology
Manua/ for Integrated Solid Waste Management Rates. This comprehensive approach to rate
reviews was adopted by San Luis Obispo in 1994, and establishes detailed procedures for
requesting rate increases and the required supporting documentation to do so. It also sets cost
accounting standards and allowable operating profit ratios.
As noted above, the financial information for Arroyo Grande, Grover Beach, Oceano and Pismo
Beach is closely related. For this reason, these four agencies jointly contracted with Bill Statler
(who also serves as Director of Finance for the City of San Luis Obispo) as an independent
consultant in May 2001 to evaluate SCSS's application for a rate increase.
RATE REVIEW WORKSCOPE
This report addresses four basic questions: I
i
. Should SCSS be granted a rate increase? And if so, how much?
. How much does it cost to provide required service levels?
. Are these costs reasonable?
. And if so, what is a reasonable level of return on these costs?
Document Review and Analysis. The following documents were closely reviewed in answering
these questions:
. Franchise agreements and amendments for each agency.
. Audited financial statements for SCSS (last four completed years: 1997, 1998, 1999,2000).
. City of San Luis Obispo's Rate Setting Process and Methodology Manual for Integrated
Solid Waste Management Rates (Rate Manual).
. SCSS rate increase application and supporting documentation.
. Detailed transaction and account ledgers for SCSS.
. City and County staff reports.
. Interviews and briefings with City, District, County and SCSS staff.
. Rate surveys of Tri-County communities.
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Integrated Solid Waste Rate Review
REVENUE AND RATE SETTING OBJECTIVES
In considering SCSS's rate increase request, it is important to note the revenue and rate setting
objectives for solid waste services as set forth in the franchise agreements via the Rate Manua/.
Revenues. These should be set at levels that:
. Are fair to customers and the hauler.
. Are justifiable and supportable.
. Ensure revenue adequacy.
. Provide for ongoing review and rate stability.
. Are clear and straightforward for the agency and hauler to administer.
Rute Structure. Almost any rate structure can meet the revenue principles outlined above, and
generate the same amount of total revenue. Moreover, almost all rate structures will result in
similar costs for the average customer; what different rate structures tell us is how costs will be
distributed among non-average customers. The following summarizes adopted rate structure
principles for solid waste services:
. Promote source reduction, maximum diversion and recycling.
. Provide equity and fairness within classes of customers (similar customers should be treated I
similarly). ,
. Be environmentally sound.
. Be easy for customers to understand.
FRANCHISE AGREEMENT SUMMARY
,
Historically, each agency has had its own approach to determining service levels and adopted ,
I
differing franchise agreements accordingly. However, as summarized in the chart below, these ,
i
,
four agencies currently have i
a similar scope of services in Franchise I
their franchise agreements i
I
with SCSS (although this [
occurred at different times). I
Each agency contracts with
SCSS for garbage, green \
waste and recycling; and
,
SCSS provides the container I
(waste wheelers) for each
service (although this only I
recently occurred in Grover
Beach with its change from Effective Date No Separate Agreements
"orange" bins to "blue" Term (Included with Solid Waste)
waste wheelers for recycling. Franchise Fee Rate increases limited to 10%
,
,
,
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Integrated Solid Waste Rate Review
The key differences are in the franchise rates: in general, the rates are 6% in Arroyo Grande and
Pismo Beach; and 10% in Grover Beach and Oceano. Additionally, Oceano's franchise
agreement limits rate increases to 10% per fiscal year.
COST ACCOUNTING ISSUES
Or: Who's Paying What?
As noted above, SCSS's financial operations for Arroyo Grande, Grover Beach, Oceano and
Pismo Beach are closely related. Keeping costs and revenues segregated is further complicated
by the fact that SCSS shares ownership with the following companies:
. San Luis Garbage Company
. Mission Country Disposal
. Morro Bay Garbage Service
. Coastal Roll-Off Service
. Cold Canyon Land Fill
Additionally, within the south county, SCSS's service area includes:
. City of Arroyo Grande
. City of Grover Beach
. City ofPismo Beach
. Oceano Community Services District
. Nipomo Community Services District
. Other unincorporated areas in the South County such as Nipomo, Rural Arroyo Grande,
Avila Beach
Cost Accounting System
Between Companies. Separate "source" accounting systems are maintained for each company.
Moreover, audited financial statements are prepilred for each company by an independent
certified public accountant; and their auditors have issued a "clean opinions" for SCSS for the
last four years. In short, good systems are in place to ensure that the fmancial results reported for
SCSS do not include costs and revenues related to other companies. Additionally, virtually all of
the financial operations of SCSS and its affiliated companies are regulated by elected governing
bodies such as cities, special districts and the County.
Within the SCSS Service Area. Within the SCSS service area, a combination of direct and
allocation methodologies are used in accounting for costs and revenues between communities.
In general, revenues are directly accounted for by franchising agency, while costs are allocated
using accepted accounting principles.
Cost Accounting Findings. The accounting and financial reporting system used by SCSS is
reasonable and consistent with generally accepted accounting principles and practices. It treats
similar costs similarly (such as collection and disposal, where there are no significant differences
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Integrated Solid Waste Rate Review
in service levels and unit costs between the four agencies), while recognizing community
differences (such as differential franchise fee rates). Because the fmancial operations of SCSS
are 'closely related for all of the communities it serves, there are significant advantages to
performing concurrent reviews.
Area of Possible Concern. While the service characteristics and resulting per unit costs are the
same for Arroyo Grande, Grover Beach, Oceano and Pismo Beach, this is unlikely to be true for
the other areas in South County serviced by SCSS. Because of their lower densities, collection
costs are probably higher in these areas, but these are not accounted for separately by SCSS.
On the other hand, there are two mitigating factors that reduce this concern:
. Higher Rates. Rates are 20% to Nlpomo Area Rate Differentials
30% higher in these areas, Container Size (Gallons)
recognizing the higher collection 32 64 96
costs. As an example, the Arroyo Grande 16% 28% 36%
sidebar shows the percentage Grover Beach 23% 31% 36% I
difference between the current Oesano 39% 39% -7%
rates in the Nipomo area and Pismo Beach 29% -8% -19%
those in Arroyo Grande, Grover Average 27% 22% 11%
Beach, Oceano and Pismo
Beach. For a 32-gallon service, rates in the Nipomo are 39% higher than in Oceano and 29% I
higher than in Pismo Beach. In short, these rate differentials significantly mitigate "equity" I
and cost accounting concerns.
,
. Lower Service Leveis, The scope of service is lower in these areas. For example, I
I
residential customers in Nipomo provide their own green waste containers; and orange bins
are still used instead of "blue" waste wheelers.
If costs for Arroyo Grande, Grover Beach, Oceano and Pismo Beach are so similar, why are
the residential rates so different?
The short answer is: history.
Until recently, service levels under the franchise agreements with SCSS between these four
agencies were significantly different. The most recent example of this is in Grover Beach, which
only recently moved to providing "blue" waste wheelers to its customers for recyclables instead
of "orange bins," whereas this service (and cost) were included from the beginning in the
recycling franchise agreements with the other agencies Because of this, Grover Beach's rates
are increasing by 3% more than the other agencies to amortize this cost (about $30,000 annually
over the next seven years in recovering $200,000 in container costs).
Further, until 1999, Oceano did not have mandatory service; in implementing this, Oceano
negotiated rate decreases of 2% to 4% for residential customers. And as noted above, the
franchise rates between agencies are also different; and this fact alone would drive different rates
between communities.
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Integrated Solid Waste Rate Review
Most significantly, each agency has adopted different rate structure principles to recover similar
costs. For example, Pismo Beach has adopted a rate structure for its residential customers that
more Closely reflects a "pay-as-you-throw" philosophy under which the "per gallon" costs for 32,
64 and 96 gallon containers are the same (for example, a 64-gallon container costs twice as much
as a 32-gallon one.) This results in lower monthly costs for 32-gallon customers, and relatively
higher rates for 64 and 96-gallon customers. On the other hand, Arroyo Grande has adopted
rates that do not have as much difference between container sizes (but still offer an incentive for
smaller containers over larger ones), recognizing collection economies of scale for larger versus
smaller containers. In this case, 32-gallon con~ainers in Arroyo Grande are more expensive than
in Pismo Beach, but 64-gallon containers are less.
Both rate structures have their strong points: in the case of Pismo Beach, rates are more I
reflective of disposal costs, whereas in Arroyo Grande they are more reflective of collection
costs But the important point is that the revenue generating capability is the same even though
the rates are different.
Lastly, non-residential rates (which account for almost 50% of SCSS revenues) are similar in all
four agencies: it is only in residential rates that there are significant differences between I
communities. I
I
Offer by SCSS. In recognition of the fact that service levels and costs are now the same in all
four agencies, and in order to improve customer service through simple rates, SCSS has offered i
the same residential rates in Pismo Beach to any of the other three agencies. (Because of the
possibility of customer class changes with this rate structure change, there is some risk to SCSS
in doing this~and virtua1ly none to the agencies. However, SCSS is willing to absorb this risk
in the interest of simpler rates, if the other agencies want to do this.) The only caveat is that
Grover Beach's rates, while the same structure as Pismo Beach's, would have to be 4% higher
since its ftanchise rate is 10% rather than the 6% rate in Pismo Beach.
FINANCIAL AND OPERATIONAL OVERVIEW
While detailed financial and service infonnation is provided in SCSS rate request application
(Appendix A), the following summaries their actual costs, revenues, accounts and services for
2000 for all areas serviced by them.
Costs By Type. Total expenses for 2000 Costs By Type In 2000: $5.6 MIllion
were $5.6 million. As reflected in the
sidebar, just four cost areas accounted for Other Costs
over 70% of their total costs: 29% Direct Labor
26%
. Direct labor for collection services.
. Vehicle operations and maintenance Vehicle
(including insurance and depreciation) Operations
& Maint
. Franchise fees landfill 17%
20%
. Landfill costs (tipping fees). Franchise
Fees
8%
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Integrated Solid Waste Rate Review
Revenues By Source. Total revenues
in 2000 were $5.7 million-just slightly Revenues By Source In 2000: $5.7 Million
more than expenses, and significantly
less than operating ratio allowed in the C Other
Rate Manua/. Revenue
4%
As reflected in the pie chart in the . SFR
Service
sidebar, only 50% of SCSS's revenues Fees
come from single-family residential . OIlIer 50%
accounts. Services to multi-family Accounts
46%
residential and non-residential
customers account for 46% of their
revenues, with a small part (4%) from
other revenues such as interest eamings
and other non-franchise revenues.
Service Fees By Area. Of the $5.1
million in revenues from customer Service F_ By Area In 2000: $5.1 Million
accounts m 2000 (96% of total
revenues), 67% percent comes from the . Arroyo
four agencies covered in this report: C Other Grande I
Areas 23%
33%
. Arroyo Grande (23%) I
. Pismo Beach (20%) .Grover
. Grover Beach (17%) Beach
. Oceano (7%) 17%
.Plsmo
Beach .Ooeano
The other areas served by SCSS (such 20% 7%
as Nipomo and Avila Beach) account
for about one-third of its revenues.
Service Accounts By Type. While
Accounts By Type In 2000: 21,201 single-family residences account for
only 50% of revenues, they
represent 88% of total accounts.
C Other This reflects the fact that per
Aoounts account, multi-family and non-
12% residential customers generate more
. Single solid waste than single-family
Family
Residential residential customers (and thus
88% more revenue).
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Integrated Solid Waste Rate Review
Accounts By Service Area. Service
accounts in the various areas closely match Accounts By Service Area in 2000: 21,201
their revenues. For example, Arroyo
Grande generates 23% of revenues and has . Arroyo
25% of the accounts, while Grover Beach . Other Grande
generates 17% of the revenues and has 19% Areas 25%
of the accounts. 32%
In no case is there more than a 3% .Grover
difference between revenues by area and its Beach
account totals. This shows two things: COceano 19%
7%
. There are few differences in the types of
accounts served In each of the
communities.
. And although rate structures are different, they are generating very similar revenues overall
per account. ,
Service Characteristics
For any provider, solid waste service costs are driven by two key factors: collection costs and
disposal costs. As noted above, collection costs per account are similar for Arroyo Grande,
Grover Beach, Oceano and Pismo Beach. (And while there may be higher costs in the other
South County areas, they pay higher rates and receive lower services.) The following four charts
show how solid waste collection-both garbage and recyclables-varies between service areas.
And this in turn affects disposal costs.
Solid Waste By Type: 2000 Vs 2001 Solid Waste By Type. This
chart shows significallt
changes in the composition
100% of solid waste by type
90% (recyclables or garbage)
80% from 2000 to 2001.
70% . Recyclable
60% Materials In 2000, 88% of the solid
50% . Garbage waste collected by SCSS
40% was garbage and 12% was
30% recyclable materials; one
20% year later, 22% was
10% recyclable materials and
0% garbage was down to 78%.
2000 2001
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Integrated Solid Waste Rate Review
Solid Waste By Area. This chart shows total Solid Waste By Aree In 2000: 50,938 Tons
solid waste (recyclable materials and garbage
combined) generated by the communities
serviced by SCSS. Again, solid waste . Other . Grover
generation closely mirrors the number of Areas Beach
accounts and revenue generation in each of the 26% 20%
areas, while also reflecting differences. .Ooeano
9% . Arroyo
For example, the "other" service areas account Grande
24%
for 33% of the revenues and 32% of the C Pismo
accounts, but only 26% of the total solid waste Beach
generated. This reflects the relatively fewer 21%
non-residential accounts in these areas.
Recyclables and Garbage By Area. The following two charts show solid waste generation by
type-recyclable materials and garbage-for each of the SCSS service areas. While garbage
generated closely resembles service accounts, revenues and total solid waste generated, there are
significant differences between areas in tenus of recyclable materials. However, this data is for I
2000, and as noted above, a significant increase in recyclable materials is projected for 2001.
Further, increased use of the green waste and recycling waste wheelers is likely to occur in all I
areas over time.
Recyclables By Area In 2000: 6,332 Gerbage By Area In 2000: 44,606 Tons
Tons
. Other
Areas . Other . Arroyo
20% Areas Grande
.Ooeano .Grover 270/0 24%
4% Beach
CPismo 38% .Grover
Beach Beach
14% 18%
.Plsmo
. Arroyo Beach COoeano
Grande 22% 9%
24%
RATE HISTORY
As noted above, there has not been a general-purpose rate increase for trash collection in
Arroyo Grande, Grover Beach or Pismo Beach since 1994. And in Oceano, the last rate
adjustment was a decrease in single-family residential rates in 1999 of 2% to 4% as a trade-off
for mandatory service.
The following summarizes the rate history for these four agencies since 1994.
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Integrated Solid Waste Rate Review
Rate Increase Histo
Date
February1994 General Rate evlew 3.77%
August 1995 Orange Bin Recycling 12.28%
April 1997 General Rate Review 2.82%
March 1998 General Rate Review 0.55%
October 1999 Reduction due to mandato service 2% to 4%
ARE THE COSTS REASONABLE? I
I
The first step in the rate review process is to detennine if costs are reasonable. There are three
analytical techniques that can be used in assessing this: detailed review of costs and service
responsibilities; evaluation of external cost factors, such as general increases in the cost of living
(as measured by the consumer price index) and changes in major cost areas (like tipping fees);
and comparisons of rates with other communities. Each of these was considered in preparing
this report, and the following summarizes the results.
Detailed Cost Review
Typically, this would include a detailed analysis of changes in unit costs over time as well as
changes in key cost components such as labor, repairs, fuel, insurance and tipping fees.
However, this is difficult for SCSS because there have been significant service changes (most
notably expanded green waste
and recycling services) over the
past several years, resulting in Prolected Cost Incre..e.: FYE 2001 to 2002
significant increase in costs (as
well as related revenues). Direct Labor '.1%
On the other hand, the OffIce Salaries
proj ected "base year" cost Overhead
increases ftom 2001 to 2002 do Tipping Fees .8%
not reflect any major changes
in underlying service levels; Franchise Fees
and as reflected in the sidebar Other Costs 4.3%
chart, these increased costs
appear reasonable in light of Total '.2%
the current labor market and 0.0% 2.0% 4.0% 6.0% 8.0%
consumer price index trends. Percent Inc......
The only anomaly is the
percentage increase in tipping
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Integrated Solid Waste Rate Review
fees. No increases in tipping fees are projected for FYE 2002 by SCSS or any significant
increases in the amount of solid waste collected. However, because increased tipping fees
became effective in September 2000, the percent increase is skewed because Fiscal Year 2001
(April 2000 to March 2001) does not include a full year at the increased rates. Adjusting for this,
tipping fee cost projections are reasonable.
Trends In External Cost Drivers
Of the three cost-review approaches, this is perhaps the most straightforward and compelling in
concluding that the proposed rates (and underlying costs) are reasonable:
Cost F t< ' .".
Consumer Price Index (CPI)
. Just going back to 1997 (when three of the ftanchise agreements were approved) at
a very modest 3% per year CPI, the "catch-up" rate increase through March 2002 I
(the "base year") for five years (80% of operating costs at 15%) is: 12%
Tipping Fees
. Increased by County Board of Supervisors by 20% in September 2000 (trom $24.55
per ton to $29.45)
. Accounts for 20% of operating costs (20% of 20%) for a weighted rate increase of: 4%
Compound Rate Increase from These Two Factors 16.5%
In short, simply adjusting for increases in the cost of living (at a modest rate of 3% per year) for
the costs not related to tipping fees (80% of costs) for the past five years results in a supportable
adjustment of 12%. And combining this with the "weighted" increase in tipping fees (which
account for 20% of operating costs and increased by 20%) results in a compound increase of
16.5%.
This compares very favorably with the underlying cost increase reflected in SCSS's rate increase
request of 14.7% (before adjustments for fumchise fees and Grover Beach recycling containers).
Rates In Comparable Communities
Lastly, reasonableness of rates (and underlying costs) can also be evaluated by comparing rates
with comparable communities. However, survey results between "comparable" communities
need to be carefully weighed, because every community is different. For example, even in the
South County where service levels and costs are very similar, there are rate differences. In short,
making true "apples-to-apples" comparisons is easier said than done.
Nonetheless, surveys are useful assessment tool&-but they are not perfect and they should not
drive rate increases. Typical reasons why solid waste rates may be different include:
. Franchise fees and AB 939 fee surcharges.
. Landfill costs (tipping fees).
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Integrated Solid Waste Rate Review
. Service levels (frequency, quality).
. Labor market.
. Operator efficiency and effectiveness.
. Voluntary versus mandatory service.
. Direct services provided to the franchising agency.
. Percentage of non-residential customers.
. Revenue collection procedures: does the hauler or the city bill for service? what are the
procedures for collecting delinquent accounts?
. Services included in the base fee (recycling, green waste, containers, pick-up away from
curb)
. Different rates structures.
. Land use and density (lower densities will typically have higher service costs).
With these caveats, the following summarizes single-family residential rates for other cities in
the Tri-County area, and compares them with the proposed rates for SCSS. As reflected below,
even with the proposed rate increases, Arroyo Grande, Grover Beach, Oceano and Pismo Beach
will have the lowest rates among the agencies surveyed.
Simlle-Familv Residential Rate Survev
Conainer Size (Gallons \
30-40 60-70 90-101
Atascadero 11.70 22.60 29.95
Paso Robles (Effective January 2002) 16.10 21.84 24.34
San Luis Obispo 9.34 18.67 28.01
San Miguel (Rates for 1 container and 2-4 containers) 17.80 23.85 23.85
Santa Barbara (Rates for 1, 2 and 3 containers) 18.07 21.74 23.77
Santa Margarita 21.15 32.95 41.75
Santa Maria 20.10 23.20
Templeton 21.15 32.95 41.75
Ventura 17.51 19.40 22.54
Proposed South County Sanlt<1tlon Service Arpa
ArrOyo Grande 11.51 14.'98' 18.44
Grover Beach 10.84 14.64 18.44
Oceano 9.57 13.75 26.90
Pismo Beach 10.35 20.70 31.05
Nipomo 13.35 19.12 25.06
Rural Arrovo Grande 12.33 17.18 21.96
Summary: Are the Costs Reasonable? Based on the results of the three separate cost-review
techniques-trend review, external factor review and rate comparisons-SCSS's costs are
reasonable.
WHAT IS A REASONABLE RETURN ON THESE COSTS?
After assessing if costs are reasonable, the next step is to detennine a reasonable rate of return on
these costs. The rate-setting method fonnally adopted by Arroyo Grande, Oceano and Pismo
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Integrated Solid Waste Rate Review
Beach in their franchise agreements with SCSS includes clear criteria for making this
assessment. It begins by organizing costs into three main categories, which will be treated
differently in detennining a reasonable "operating profit ratio:"
AUowable Costs (Operations and Maintenance)
. Direct collection labor
. Vehicle maintenance and repairs
. Insurance
. Fuel ,
. Depreciation
. Billing and collection
Excluded and Limited Costs I
. Charitable and political contributions
I
. Entertainment
I
,
. Income taxes I
I
. Non-IRS approved profit-sharing plans I
. Fines and penalties
. Limits on officer compensation
Pass- Through Costs
. Tipping fees
. Franchise and "AB 939" fees (recycling, source reduction, household hazardous waste
programs)
. Payments to affiliated companies (such as leases, trucking charges and AB 939 fees)
Methodology. After organizing costs into these three categories, determining "operating profit
ratios" and overall revenue requirements is straightforward:
. The target is a 92% operating profit ratio on "allowable costs."
. Pass-through costs may be fully recovered through rates, but no profit is allowed on these
costs.
. No revenues are allowed for any excluded costs.
In the case of SCSS, about 70% of their costs are "allowable costs" subject to the 92% operating
profit ratio (or 8% oftotal allowable ''rate base" revenues); and 30% are pass-through costs upon
which no profit is allowed. (And no consideration is given to excluded costs.)
Preparing the Rate Request Application. Detailed "spreadsheet" templates for preparing the
rate request application-including assembling the required infonnation and making the needed
calculations-are provided in the Rate Manua/. SCSS has prepared their rate increase
-14-
I
--"--,-',"- J
Integrated Solid Waste Rate Review
application in accordance with these requirements (Appendix A); and the financial information
provided in the application ties to their audited financial statements.
Implementation. The following summarizes key implementation concepts in the adopted rate-
setting model:
. The "92% operating profit ratio is a target; in the interest of rate stability, adjustments are
only made if the calculated operating profit ratio falls outside of 90% to 94%. In the case of
this "base year" application, it clearly does.
. There is no provision for retroactivity: requested rate increases are "prospective" for the year
to come; there is no provision for looking back. This makes it especially important for rate
requests to be presented and reviewed on a timely basis. ,
I
. Detailed "base year" reviews are prepared every three years; "interim reviews" to account for
focused changes in the consumer price and tipping fees are prepared in the two "in-between"
years.
. Special rate increases for extraordinary circumstances may be considered. This has never
occurred in any of the agencies that use this rate-setting methodology.
COORDINATION WITH OTHER AGENCIES
SCSS has submitted similar rate requests to the two other agencies that regulate rates and I
services in the other South County areas that they serve: the County of San Luis Obispo and the I
Nipomo Community Services District. These agencies will be considering these rate increases at !
the same time as Arroyo Grande, Grover Beach, Oceano and Pismo Beach. Based on
discussions with the staff trom these agencies, they will also be recommending that their
governing bodies adopt the rate increases requested by SCSS.
SUMMARY
Based on the rate-setting policies and procedures formally adopted by Arroyo Grande, Oceano
and Pismo Beach in their tranchise agreements (and conceptually approved by Grover Beach),
this report concludes that:
. SCSS's costs are reasonable.
. And their proposed rate increases meet the "reasonable return" criteria set forth in its
tranchise agreements with these four agencies.
Accordingly, this report recommends adoption ofthe rate increases requested by SCSS.
ATTACHMENTS
. Appendix A: Base Year Rate Request Application: Fiscal Year 2001-02
. Appendix B: Interim Year Rate Request Application: Fiscal Year 2002-03 .
-15 -
-------
APPENDIX
I
Appendix A
BASE YEAR RATE REQUEST APPLICATION
Base Year Application Summary
1. Arroyo Grande
2. Grover Beach
3. Oceano
4. Pismo Beach
Supporting Schedules
5. Revenue Requirement Summaries for Each Service Area
6. Cost and Revenue Requirements Worksheet
7. Revenue Offset Summary
8. Base Year Cost Detail
9. Base Year Revenue Detail
10. Operating Infonnation
Appendix B
INTERIM YEAR RATE REQUEST APPLICATION
Interim Year Application Summary
1. Arroyo Grande
2. Grover Beach
3. Oceano
4. Pismo Beach
Changes in the Consumer Price Index
5. U.S. Bureau of Labor Statistics.
~
----~-
Appendix A
South County Sanitary Service
2002 Base Year Rate Adjustment Al2J)lication
Summary
----------
I. Rate Increase Requested for Arroyo Grande
Percent Change in Residential and Non-residential Revenue Requirement 14.70%
Franchise Fee Adiustment Factor (1.00 - 6 Dercent) 94%
Percent Change in Existing Rates 15.64%
Current New
Rate Schedule Rate Rate
Single Family R,esidential
2. One can - 32 gallon - waste wheeler $9.95 $11.51
3. Two can ~ 64 gallon. waste whee]er $12.95 $14.98
4. Three can - 96 gallon - waste wheeler $15.95 $18.44
5. Four can - two 64 gallon ~ waste wheelers $18.95 $21.91
6. Five can ~ 64 & 96 gallon - waste wheelers $21.95 $25.38
7. Six can - two 96 gallon - waste wheelers $24.95 $28.85
(a) Calculated rates are rounded'up to the nearest $0.01.
8. Multiunit Residential and Non-residential Rate increases of I-I
will be applied to all rates in each structure
with each rate rounded to the nearest $0.01
To the best of my knowledge, the data and infonnation in this application is complete. accurate, and consistent with the instructions
provided by the Rate Setting Manual.
Name: Title: Controller
Signature: Date: 01/21/2001
Fiscal Year: 4-1-2001 to 3-31-2002 Pg. 10'6
- ----~. ---~--- -~--,~-
SOuIbOHmrySaaiJal)'5c:Jvicc
BASE YEAR RATE ADJUSTMENT APPLICATION
I Historical II CUlTCnt II Proiected I
FlnllllcUzllllftJrmlltJtJlI I I II II Base Year I I
t999 2000 2001 2002 2003
(from Pg. 4)
6. Direct Labor $1,389,907 $1,782.659 $2,080,145 $2,209,529 $2,320,005
7. Corporate Overhead $215,506 $226,274 $235,444 $242,199 $254,309
8. Office Sa1aries $452,809 $431,880 $489,698 $503,748 $528.935
9. Other Genera1 and Admin Costs $1 081 099 $1 616 189 $1 840 181 $1 918527 S2.014453 I
10 Total Allowable Costs $3 139321 $4 057 002 $4 645 468 $4 874 002 $5117702
11. Operating Ratio 97.8% 98.7% 92.0'1 92.0%1
t2. Allowable Operating Profit $70 992 $54 446 $423 826 S445.0t7
I
13. Tipping Fees $1.t40,273 $1,145,234 $1,274,332 $1,373,835 $1,442,527
14. Franchise Fees $343,190 $446,296 $457,477 $461,906 $485,001
15. AB939 Fees $0 $0 $0 $0 . $0
t6. Lease Pmts to Affiliated Compani $0 $0 $0 $0 $0
17. Total Pass Through Costs $1483463 $1 591 530 $1731809 $1 835741 $1 927 528
, ~. '. .!' >>'~"',,~"'.>.09)$:' 9-;; .m-?'''9.~.g)$:(.I~'{,~
.. . . .. ''';}:'A,,>>:~,,<-;z.'/f!.:p~:r.,.:f;!>~:rl.:...'{,*1.>>. ::-~
18. Revenue Requirement II $4.693.7761 $5.702,97811 $6.180,497/1 $7 .133,569/1 $7 .490.24711
19. Total Revenue Offsets II $4,693,77611 $5,702.978/1 $6.t80.497/1 $6,249.4011 $6.561,871 II
20. Net Shortfall (Surptus) II $884.16811
21. Tota1 Residential and Non-residential Revenue without increase
in Base Year (pg.3.lin.. 32, 40 & 47) $6,019,911
22. Percent Change in Residential and Non-residential Revenue Requirement 14.7%
Fiscal Year: 4-1-2001 to 3-31-2002 Pg.20f6
._---~-~------ -~
-
South CowIty Saniwy ScrYice
Base Year Rate Adjustment A0)lication
Revenue Offset Summary
-
I Historical II Current II Proiected I
I II II I Bose Year I .1
1999 2000 2001 2002 2003
Residential Revenue (without increase in Base Yr.)
28. Single Family Residential II $2.246.5451 . $2.638.68411 $2.879 .462 II $2,930.95311 $3.077.50111
Multiunit Residential Dumpster II $~II
29. Number of Accounts $~I ~I $~II $~II
30. Revenues
31. Less Allowance for Uncollectible Resid A~unts 1\ II 1\ '$011 II
32. Total Residential Revenue II $2.246.54511 $2.638.68411 $2.879,46211 $2.930.95311 S3.077.50111
Non-residenti/JI Revenue (without increase In Base Yr.)
Account Type
Non-residential Can
33. Number of Accounts Ii I i II Oil II
34. Revenues II I II II $01
Non-residential Wastewheeler
35. Number of Ac~ounts II I I !I oil 011
36. Revenues I II 11 II II sol
Non-residential Dumpster
37. Number of Accounts I 1\ I \1 011 0\
38. Revenues I $2.073.73311 $2.435.7091 $2.657 .965 /I S2.666.4351 S2.799.7571
39. Less: Allowance for Uncollectible Non-resi~ $011 soli soli soli SqJj
40. Total Non-residential Revenue II $2.073.73311 $2.435.70911 $2.657.96511 S2.666.4351\ S2.799.757II
41. Non-Franchise Garbage Revenue I $143.10211 $164.567 /I $172.79511 $178.84311 S187,7851
42. CA Redemption Value (CRV)/Procsg Fee I II II II $011 I
43. Grover Beach Waste Wheelers I II II S30.04811 $30.0481\ S31.5501
44. Revenues from Processing Faclllty I $143.10211 $164.56711 S202.843II $208.89111 S219.3361
45. Interest on Investments II SI0.15311 $25.41711 S22.21911 S20.599II S21.62911
46. Other Ineome II $15.22711 S55.752 II $011 soil $Q]J
47. Accrued Revenue II S205.01611 $382,84911 $417.76511 $422.27711 $443.39111
48. Total Revenue Offsets II $4.693,77611 S5.702.978II $6,180.2541\ S6.249.155II $6.561.613
\ Fiscal Year: 4.1.2001 to 3-31-2002 Pg. 30f6
~ -- --..' .__....-.-----_._~ --..-
------ -.__._~.- -----~-_._--'
SoIIhColltyS...ilwyScnoice
Base Year Rate Adjustment A(;!plication
Cost Summary for Base Year For Information Purposes Only
Description of Cost II II
Labor - $2.209,529 .
f' ',' .,. ;,',
Pavroll Tixes tNCLUDE[
48. Total Direct Labor $2 209 529
49. Corporate Overhead $242,199
Less limitation enter as ne ative tNCLUDE
Total Corporate Overhead $242 \99
Office Salary $503,748
Pa roll Taxes I CLUDE
SO. Total Office Salaries $503 748
Bad Debt _J!tl $0
Computer Servicess I_!II $20 089
Depreciation on Bldg and Equip - $3891
Depreciation on Trucks/Container ~~ <566955
Dues and Subscriptions ~ $ to 253
Gas and oil .- $346497
Interest.Expense $164659
Laundry I-f~ $ t 9793
Legal and Accounting 1~;.1ill'I'iliDf~ $63 30 I
Miscenaneous and Other I~gl $1 800
Non-Deductible m_di $0
Office Expense 1~~I~ $59351
Operating Supplies It~t~~~tI1l $59 \90
Other Insurance 1~1S0i $0
Other Taxes ~ $1606t
Outside Services m~.i $87916
Public Relations and Promotion .- $t7834
Recycling $0
Rent - <32 037
Telephone r~ $44 667 .
Tires (included in repairs) ~Oi $0
Travel - $1 976
Truck Insurance $87 545
Truck License ~ $48463
Truck Repairs ,~ $255 704
Utilities ...- $10545
5 I. Total Other Gen/Admln Costs _I $1.918,52711 II II II II I
52. Total Tipping Fees :==: $1.373:835 :
53. Total Franchise Fee $46\ 906
54. Total AD 939/Regulatory Fees ~I $01
55. Total Leale Pmtto Ami Co.'s 1111 $01
56. Total COlt !!!~m!jI4ItU_it~~~~~!I~,;;,:.,,\;'t"i\;;);f:.Ib\0";';";f'";,~Iii!J:';;, ,'.' 11 I
Fiscal Year: 4-1.2001 to 3-31-2002 Pg. 40f6
-.....-- ...,.----.~"
--.--.--- --'---""
...c-,a.IIIoJSIniDo
Base Year Rate Adjustment Arwlication
Base Vear Revenue Offset Summary For Information Purposes Only
Description of Revenue Garb e CoUeetlon
Refuse Ref... Refu.. Reruse Ref'u..
Residential Revenue Arroyo Grande Grover Beach Plsmo Beach Oceano County
(without increase in Base Year) _I soil
57. Single Family Residential S2.930.953 I S711.65911 $431.9341 . S506;489~ S185.5141 SI.095.3561
Multiunit Residential Dumpster _I S~~ II
58. Number of Accounts I I I I I
59. Revenues
60. Less Allowance for Uncollectable _, sol / I / I I II
61. Total Residential Revenue _'-1 S2.930.953 I . S7II.6591 $431.9346 $506.48911 $185.514h SI.095.3561 SO~
Non-residential Revenue (without increase in Base Year)
Account Type
Non.residential Can
62. Number of Accounts - s~i I I I I I II
63. Revenues
Non-residential Wastewbeeler
64. Number of Accounts - .~~ I I I I I II
65. Revenues
Non-residential Dumpster
66. Number of ACCQunts I S2.666.43~1
67. Revenues $683751 S527920 S619 043 S245915 589 807
68. Less: Allowance for Uncollectible
Non-residential Accounts _I soil 1 I 1 I I II
69. Total Non.resldelltIaI Revenue _I S2.666.43511 S683.751 " S527.9201 S619.0431 S245.91511 S589.80711 soil I
I
70. Non-Franchise Garbage Revenue r----- I sol S178.843
1---- s30.~~i
71. CARedmptVatue(CRV)IProcP. ~~ . .1
72. Grover Beach Wste Wheelers t <30 048
73. Revenues rrom Proc FacW(y ~- $30048 I sol S30048 SO 1 $01 sol S178.8431
74. Interest on Inveatmentl IT _I soli I I I / / S20.59911
75. Accrued Revenue [::=-1 $422.27711 SI05.272I S72.413 I S84.912/ $32.5481 S127.1321 II
76. Total Reveaue Offsets _I S6.049.7t311 SI.5oo.682I S1.062.3 t 51 SI.210.444I $463.9771 SI.812.2951 St99.442I
Fiscal Vear: 4-1-2001 to 3-31-2002 Pg. 50f6
-,"-------- -". -- -----------.----------- j
SolI.. Conly s.u.y Serriec
Base Year Rate Adjustment AQPlication
Operating Information
Historical CUJTent I
c:J
~
Residential - Tot.ls
77. Accounts:
Arroyo Grande 4,590 3.6% 4,753 1.4% 4,82t 1.4% 4,888 5.0% 5,133
Grover Beach 3,106 8.1% 3,359 0.9% 3,389 0.9% 3.420 5.0% 3,590
Pismo Beach 3,068 3.0% 3,I6t 1.8% 3,218 1.8% 3,276 5.0% 3,440
Oceano t,028 19.1% t,224 4.6% t,280 0.9% t,292 5.0% 1,356
County 5,608 11.4% 6,249 0.5% 6,280 0.5% 6,3t t 5.0% 6,627
78. Routes-- Garbage t4 0.0% t4 0.0% t4 0.0% 14 0.0% 14
Routes - Recycling 2.5 180.0% 7 0.0% 7 0.0% 7 14.3% 8
79. Direct Labor Hours 69 524 20.9% 84 084 0.0% 84 084 0.0% 84 084 4.9% 88 '44
N'Jn-residenlial. TOlals
80. Accounts:
Arroyo Grande 534 0.9% 539 0.2% 540 1.4% 548 5.0% 575
Grover Beach 659 0.9% 665 '-0.3% 663 0.9% 669 5.0% 702
Pismo Beach 412 -0.5% 410 1.7% 4t7 1.8% . 425 5.0% 446
Oceano 229 1.3% 232 -0.9% 230 0.9% 232 5.0% 244
County 595 2.4% 609 0.0% 609 0.5% 612 5.0% 643
81. Routes - Garbage 5 0.0% 5 0.0% 5 0.0% 5 0.0% 5
Roules - Recycling t 100.0% 2 0.0% 2 25.0% 2.5 20.0% 3
82. Direct Labor .Hours .t5756 13.2% 17836 0.0% 17836 5.8% 18876 5.5% t99t6
Recyclable Materia" - Ton'
83. Communities:
Arroyo Grande 248 520.3% t,538 133.5% 3,592 1.4% 3,642 5.0% 3.824
Grover Beach t,677 46.4% 2,455 8.3% 2,658 0.9% 2,682 5.0% 2.816
Pismo Beach 340 I. t52.0% 857 t46.5% 2,1 t2 1.8% 2,150 5.0% 2.257
Oeeano 39 516.5% 242 262.0% 874 0.9% 882 5.0% 926
County 20t 5t6.5% 1240 1.6% 1'60 0.5% 1267 5.0% 1330
Garbage
r""" Ton, Collected
84. Communities:
Arroyo Grande 10,324 2.5% 10,585 -0.2% to,569 0.0% to,569 5.0% 11.097
Grover Beach 8,437 -6.3% 7,901 -0.6% 7,853 0.0% 7,853 5.0% 8,246
Pismo Beach 8.893 8.8% 9,673 -2.5% 9.433 0.0% 9,433 5.0% 9,905
Oeeano 4,267 .2.4% 4.167 -1.6% 4,098 0.0% 4,098 5.0% 4,303 .
County 13 310 -7.7% 12280 3.0% 12654 0.0% t2654 5.0% 13'87
Rsca' Year: 4-1.2001 to 3-31-2002 Pg. 60f6
-------- !
._-~._------------
Appendix B
South Cowty SaniWy Service
Interim Year Rate Adjustment AQPlication
FOR: THE CITY OF ARROYO GRANDE
1. Rate Increase Requested [I 2.I3%11
Current Increased Adjustment New
Rate Schedule Rate Rate (a) Rate
Single Family Residential ,
,
2. 32 gallon Waste Wheeler . $11.51 $11.76 $11.76 I
3. 64 gallon Waste Wheeler $14.98 $15.30 $15.30 I
4. 96 gallon Waste Wheeler $18.44 $18.83 $18.83
5. 128 gallon Waste Wheeler $21.91 $22.38 $22.38
5. Multiunit Residential and Non-residential Rate increases of II 1.13%11
will be applied to all rates in each structure
To the best afmy knowledge, the data and information in this application is complete. acCW'8te, and consistent with the instructions
provided by the City of San Luis Obispo Rate Making Manual
Name: TOM MARTIN Title: Conlroller
Signature: ~ Date: Og/19/2001
'0-
Fiscal Year: 4/1/2001 - 3/31/2002 Pg. 10'2
-
South County Sanitary Service, Inc.
Interim Year Rate Adjustment AQj)lication
Financial Information
Base Year Controllable Costs
6. Total Allowable Costs $4,874,002
7. Plus Allowable Operating Profit $423,826
8. Plus Lease PaYments to Affiliated Comnanies $0
9. Equals Total Controllable: costs $5 297 828 I 74.3%11
Base Year Pass Through Costs
10. Tipping Fees I $1.373,835 I
Franchise Fees 1 $461.9061
I!. Plus AB 939 and Re.ulatorv Fees II $0
12. Equals Total Pass Through Costs I $1 835741 I 25.7%11
13. ~ase Year Revenue Requirements (less Franchise Fee) II $7.133,56911 1000/.11
Change in Controllable Cost r
14. Historical Percentage Change in Consumer Price Index (July 2000 to July 2001) 2.7%11
Change in Pass Through Cost
t5. Base Year Tipping Fees I $1.373,835 1
Base Year Franchise Fees 1 $46t.9061
16. Plus Base Year AB939 Fees $0
t7. Equals Tota] Base Year Pass Through Costs $1 835 74t
t8 Projected Interim Year Tipping Fees I $1.373.8351
Projected Interim Year Franchise Fees 1 $461,9061
t9. Projected Interim Year AB939 Fees $0
20. Equals Total Projected Interim Year Pass Through costs $1 835741
21. Projected Percentage Change in Pass Through Costs II 0.00%11
$AA!i#~mK!!!'~@#I#~~t)1~~~j#G~!!/I&~'~~!~...""
Weighted Change in Controllable Costs
22. Controllable Costs as a Percent of Base Year Revenue Requirements 74.3%
23. Multiplied b Percent chanDe in CPI 2.7%
24. Equals Weighted Percent Change in Controllable Costs 2.01%
Weighted Change In Pass Through Costs
25. Pass Through Costs as a Percent of Base Yr Revenue Requirements 25.7%
26. MultiQlied b Percent Chan.e in Pass Throuah Costs 0.00%
27. Equals Weighted Percent Change in Pass Through Costs 0.0%
Total Change
28. Total Percent Change in Cost 2.01%11
29. Divided by Adjustment for Franchise Fee 94.<J%11
30. Equals Percent change in Existing Rates I 2.13%1
Fiscal Year: 4/1/2001 - 3/31/2002 Page 2 OF 2
..J
I.b.
CITY OF ARROYO GRANDE
CITY COUNCIL MEETING
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a Public
Hearing on the following item:
CASE NO.: N/A
APPLICANT: City of Arroyo Grande
LOCATION: Assessors Parcel Number 007-784-020, James Way, Rancho
Grande Park site
PROPOSAL: To abandon a 1.40-acre portion of the proposed 1D-acre Rancho
Grande Park site
REPRESENTATIVE: Dan Hemandez, Parks and Recreation Director
The City Council will consider adoption of a Resolution of Intention to abandon a 1.40-acre portion
of the proposed 1D-acre Rancho Grande Park site, pursuant to Govemment Code Section 38501
et.seq. If approved, this is the first in a sequence of Council actions intended to culminate in the
sale of the 1.40 acre portion of the proposed park site. The sale of this 1.40-acre portion will help
fund the construction of Rancho Grande Park improvements.
Any person affected or concerned by this issue may submit written comments to the Department
of Administrative Services before the City Council hearings, or appear and be heard in support of,
or opposition to, the project at the time of the hearing.
Any person interested in the proposal can contact the Community Development Department at
214 E. Branch Street, Arroyo Grande, California, during normal business hours (S:OO a.m. to 5:00
p.m.).
If you challenge an item in court, you may be limited to raising those issues you or someone
else raised at the Public Hearing described in this notice, or in written correspondence delivered
to the City Council at, or prior to, the Public Hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to I
invalidate the action of the legislative body for which the notice was given.
I
i
Date and Time of Hearing: Tuesday, November 13, 2001, at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420 !
I
,
,
I
I
Kelly etm re, Administrative Services Directorl I
,
I
Deputy City Clerk .
i
I
Pllhli~h ~ timp-!';. I
,
October 19, 2001; October 26, 2001: and November 2, 2001 f
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ ~
DIRECTOR OF PARKS, RECREATION & FACILITIES
SUBJECT: RESOLUTION OF INTENTION TO ABANDON A 1.40-ACRE
PORTION OF LAND WITHIN THE PROPOSED RANCHO
GRANDE PARK SITE AND SETTING A MEETING DATE FOR
FINAL CITY COUNCIL ACTION ON THE PROPOSED
ABANDONMENT
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
Staff recommends the Council adopt a Resolution of Intention to abandon a 1.40-acre
portion of the proposed 10-acre Rancho Grande Park site, pursuant to Government
Code Section 38501 et. seq., and set a meeting date for final City Council action on the
proposed abandonment.
FUNDING:
No fiscal impact.
BACKGROUND:
On February 23, 1999, the City Council adopted a schematic plan for the development
of Rancho Grande Park (the "Park"), which identified approximately 1.40 acres adjacent
to Collado Corte to be set aside for possible division and sale as residential lots to fund
a portion of the construction of the Park. On November 28, 2000 the City Council
conceptually approved the creation and sale of three potential residential lots located on
this 1.40-acre portion of land within the Park site.
DISCUSSION:
Pursuant to Government Code Section 38501 et. seq., before abandoning a portion of
property originally dedicated for park purposes, the City must first adopt a resolution of
intention describing the portion of the park to be abandoned and fixing a time, at least
30 days after adoption of the resolution, when it will meet to take final action (reference
Attachment 1).
i
City Council
Rancho Grande Park
November 13, 2001
Page 2 of 2
RGP Construction Timeline
Construction bids are tentatively scheduled to go out in February 2002 with construction
anticipated to begin in April 2001.
ALTERNATIVES:
The following alternatives are presented for Council consideration:
1. Adopt the resolution;
2. Modify as appropriate and adopt the resolution;
3. Do not adopt the resolution; or
4. Provide other direction to staff.
Attachments:
Resolution of approval
Exhibit "A": Conceptual Site Plan for Rancho Grande Park
1. Government Code Section 38501 et. seq.
--------.-
RESOLUTION NO.
A RESOLUTION OF .THE CITY COUNCIL OF THE CITY
OF' ARROYO GRANDE REGARDING AN INTENT TO
ABANDON A PORTION OF LAND DESIGNATED FOR
THE DEVELOPMENT OF RANCHO GRANDE PARK, AND
SETTING A MEETING DATE FOR FINAL CITY COUNCIL
ACTION ON THE PROPOSED ABANDONMENT
WHEREAs, the Rancho Grande Park site was set aside as part of the Rancho Grande
Subdivision (Tract 1132) as a community park in 1986; and
WHEREAS, the City recorded a Certificate of Acceptance of a 5.27 acre portion of the
Rancho Grande Park property in 1986 in accordance with Califomia Government Code
Section 66477 and purchased the remaining 4.73 acres; and
WHEREAS, the City adopted an updated Parks and Recreation Element of the General
Plan identifying Rancho Grande Park as a designated community park with an approved
master plan in 1988; and
WHEREAS, on November 28, 2000, the City Council conceptually approved the sale of a
1.40-acre portion of land adjacent to Collado Corte within the proposed Rancho Grande
Park site, as shown on Exhibit "A", attached hereto and incorporated herein by this
reference, in order to fund the construction of park improvements; and
WHEREAS, the City Council certified the Environmental Impact Report for the General
Plan Update on October 9, 2001, which included a land use amendment of the two-acre
portion of Rancho Grande Park from Public and Quasi-Public Facilities (PF) to Residential
Planned Development (PD 1.2); and
WHEREAS, the City Council finds that none of the 1.40-acre portion of Rancho Grande
Park site has been used by the public for park purposes, that no consideration has been
paid for the land except by the City, and that no public funds have been expended to
improve the land as a park.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby sets January S, 2002 as the date when the City Council will meet to take
final action on the proposed abandonment of said 1.40-acre portion of the Rancho
Grande Park site.
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RESOLUTION NO.
PAGE 2
On motion by Council Member , seconded by Council Member , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this day of 2001.
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
---- I
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W AlS Document Retrieval Page 1 of2
ATTACHMENT 1
CALIFORNIA CODES
GOVERNMENT CODE
SECTION 38501-38510
38501. The legislative body may abandon all or any portion of a
park and sell the land comprising it pursuant to this article, Hit
finds that all or any portion of the purported park has not been used
by the public for park purposes, that no consideration has been paid
for the land except by the city, and that no public funds have been
expended to improve the land as a park, in either of the following
situations:
(a) When any land within the city limits has been dedicated for
park purposes by the recording of a plat or map in the office of the
county recorder, or otherwise.
(b) When any such land has been purchased for park purposes and
the legislative body finds that all or any portion of the land is not
appropriate, convenient, or necessary for park purposes.
38502. If the land comprising all or any part of such park has been
purchased from funds realized from the sale of bonds of a bond issue
authorized for the purpose of acquiring the land for park purposes,
the question of abandonment of all or a part of the park and the sale
or conveyance of the land shall first be submitted to, and approved
by, the voters of the city at the next municipal election or at a
special election called for that purpose.
38503. Before abandoning all or a part of such park, the
legislative body shall adopt a resolution of intention, describing
the park or the portion of it proposed to be abandoned and fixing a
time, at least 30 days after adoption of the resolution, when it will
meet to take final action.
38504. The resolution shall be published pursuant to Section 6063
in a newspaper of general circulation published in the city or, if
there is none, in any newspaper designated by the legislative body
which is published in the county. Not less than four copies of the
resolution shall be posted conspicuously not more than 100 feet apart
along the boundaries of the park.
38505. At the time stated in the resolution, the legislative body
shall meet, and hear and pass on objections to the abandonment of all
or a portion of the park. If the legislative body sustains the
objections, the proceedings shall terminate, and a new resolution of
intention shall not be adopted for six months.
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38506. If all objections are overruled, the legislative body has I
jurisdiction to order all or any portion of the park abandoned and I
the land sold. I
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http://www.leginfo.ca.go...Iwaisgate?WAlSdocID=99480426303+0+0+0& W AlSaction=retriev 11/5/01 i
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W AIS Document Retrieval Page 2 of2
38507. The legislative body may employ any legal or other
assistants that it deems necessary to sell the land for the best
advantage of the city, and may fix and pay their compensation.
38508. The legislative body may order the land sold in one block or
in lots or parcels, for cash or on credit, as it deems most
advantageous to the city. Credit terms shall not exceed four years,
and deferred payments shall bear a rate of interest of 6 percent a
year. The legislative body shall determine when, at what price, and
on what terms the land or any part of it shall be sold.
38509. When authorized by a majority vote of the legislative body,
the mayor and the city clerk shall sign, acknowledge, and deliver a
deed to the land or part sold in the name and under the seal of the
city. The deed when signed, acknowledged, and delivered conveys
title to the land described in it.
38510. No abandonment or sale of a park pursuant to this article
shall affect any private easement or other right in lands acquired or
owned by any private person or corporation, nor shall such
abandonment or sale affect any right, easement, or interest owned or
under the control of any other governmental agency for public use
other than park purposes.
In the absence of an express or implied reservation of a right of
reversion in the dedication or instrument of purchase, the park lands
abandoned pursuant to this article shall not revert to private
ownership.
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http://www.leginfo.ca.go...Iwaisgate?WAISdocID=99480426303+0+0+0& W AISaction=retriev 11/5/01 I
---- ---~
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CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of
Arroyo Grande on the following .item: PROPOSED ORDINANCE AMENDING ARTICLES 4 AND 5
OF TITLE 6 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING SEWER
CONNECTION FEES.
Applicant: City of Arroyo Grande
Proposal: The City Council will consider adoption of a proposed ordinance
amending the Municipal Code to provide for modifications to sewer
connection procedures and fees and for said fees to be approved and
adopted by resolution of the Council. In the proposed ordinance, the
provisions for the current sewer area charge and the benefit unit
charge will be consolidated into .a single fee based upon equivalent
dwelling units, for residential uses. For non-residential uses, the
connection fee would be based on water meter size. If the proposed
ordinance'is adopted, the Council will consider adoption of a resolution
establishing revised sewer connection fees.
Representative: Don Spagnolo, Director of Public Works
Any person affected or concerned about the proposal may submit written comments to the Director
of Public Works before the City Council hearing, or appear and be heard in support of or opposition
to the proposal at the time of the hearing.
Any person interested in the proposal can contact the Public Works Department at 214 East Branch
Street, Arroyo Grande, California, or by telephone at (805) 473-5400 during normal business hours
(8:00 a.m. to 5:00 p.m.). A copy of the proposed Ordinance is available for public inspection at the
above address.
If you challenge an item in court, you may be limited to raising only those issues you or someone
else raised at the Public Hearing described in this notice, or in written correspondence delivered to
the City Council at, or prior to, the Public Hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the
action of the legislative body for which the notice was given.
Date and Time of Hearing: Tuesday, November 13, 2001, 7:00 p.m.
Place of Hearing: Arroyo Grande City Council Chambers,
215 East Branch Street
. ~tw2AL--- Arroyo Grande, CA 93420
Kelly W tmo
Director of Administrative Services/Deputy City Clerk
Publish 1T, Friday, November 2, 2001
____n.__.__ .-- --- ___n_.._._
MEMORANDUM
TO: CITY COUNCIL
FROM: t1...~
DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: ADOPTION OF PROPOSED ORDINANCE AND RESOLUTION AMENDING
THE SEWER CONNECTION FEES
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
It is recommended the City Council:
1. Adopt an Ordinance entitled: An Ordinance of the City Council ofthe City of Arroyo
Grande Amending Articles 4 and 5 ofTitle 6 of the Arroyo Grande Municipal Code;
and
2. Adopt a Resolution entitled: A Resolution of the City Council of the City of Arroyo
Grande Establishing Sewer Connection Fee Amounts.
FUNDING:
The modified sewer connection fees will provide revenue for the Sewer Facility Fund in an
amount sufficient to pay the cost of providing sewer service to new development.
DISCUSSION:
On October 23, 2001 the City Council modified the second paragraph of Section 6-6.411 to
delete the wording related to credit for prior payments and approved the first reading ofthe
proposed ordinance.
The proposed ordinance includes the following modifications to the fee structure:
1. The present connection fee, which consists of a sewer area charge and a benefit
unit charge, are consolidated into a single fee based on equivalent dwelling units.
This addresses open space because it only considers the sewage producing use of
the property, is defensible as a basis for the fees, and is easily applied.
2. For residential uses, a single residential use is the basis for the fee. Adjustment
factors are used for multifamily and mobile home uses, which generate less
wastewater than a standard residence.
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3. For non-residential uses, the proposed connection fee would be based on water
meter size, which is reflective of the amount of wastewater a commercial use
generates relative to a single family residence.
4. The fees include an automatic annual adjustment, based on the Engineering News
Record (ENR) Construction cost index. This is the same formula used to annually
adjust development impact fees.
The sewer connection fees are established in the Arroyo Grande Municipal Code, and
therefore require an ordinance to be modified. In order to provide maximum flexibility for
future modifications, the proposed Ordinance provides that the connection fee amounts be
established by resolution. The draft ordinance and resolution are included as Attachment 2
and 3, respectively, for Council consideration.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachments:
Attachment 1 - Draft Ordinance
Attachment 2 - Draft Resolution Establishing Fees
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Attachment 1
Draft Ordinance
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ORDINANCE NO. - C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING ARTICLES 4 AND 5 OF TITLE 6 OF THE ARROYO
GRANDE MUNICIPAL CODE REGARDING SEWER CONNECTION FEES
WHEREAS, the City of Arroyo Grande has commissioned a study to update its sewer
. connection fees; and,
WHEREAS, the study recommended equitable and proportional connection fees in order
to fund the infrastructure needed to provide sewer capacity to new users; and,
WHEREAS, the City desires to modify Municipal Code provisions regarding sewer
connection fees and implement such connection fees.
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS
FOLLOWS:
SECTION 1: Articles 4 and 5 of Chapter 6 of the Arroyo Grat:tde Municipal Code are
hereby amended in their entirety as shown in Exhibit A attached hereto and incorporated
by tliis reference as though set forth infull.
SECTION 2: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or any part thereof is for any reason held to be unlawful, such
decision shall not affect the validity ofthe remaining portion of this Ordinance or any part
thereof. The City Council hereby declares that it would have passed each section,
subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of
the fact that anyone or more section, subsection, subdivision, paragraph, sentence,
clause or phrase be declared unlawful.
SECTION 3: A summary of this Ordinance shall be published in a newspaper published i
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council ,
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meeting at which the proposed ordinance is to be adopted. A certified copy ofthe full text I
of the proposed Ordinance shall be posted in the office of the Director of Administrative I
Services/Deputy City Clerk. Within fifteen (15) days after adoption of the Ordinance, the I
summary with the names of those City Council Members voting for and against the
Ordinance shall be published again, and the Director of Administrative Services/Deputy
City Clerk shall post a certified copy of the full text of such adopted Ordinance.
SECTION 4: This Ordinance shall become effective sixty (60) days after its adoption.
----------.- ----.....- ---.,
ORDINANCE NO. - C.S.
PAGE 2
On motion of Council Member , seconded by Council Member
, and on the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this _rd day of ,2001.
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MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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EXHIBIT A
Article 4. Permits and Connection Fees
Sec. 6-6.401 Approval: ReQuired
It shall be unlawful for any person, other than the City, to make any connection
to any public or building sewer, or to construct, perform maintenance, or alter any public
sewer main or building sewer within the City without first obtaining approval from the
City for such work.
Sec. 6-6.402 Approval: Process
Any person desiring to perform work involving sewers shall make a request in
writing to the City, providing specific details of the proposed work and any other such
information as the City may require. The work to be performed shall be done in
accordance with City Standards and Codes. Approval of'the proposed work will be
issued in the form of an encroachment permit, a building permit, approved subdivision
plans, or other permit applicable to the overall project involved. The applicant shall pay
all such permit and inspection fees associated with the approval.
Sec. 6-6.403 Approval: Exceptions !
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Nothing contained in this Article shall be deemed to require the application for, or
the issuance of, a permit for the purpose of removing stoppages or repairing leaks in a
building sewer, except that when it is necessary to replace any part of such sewer. For
the purpose of this Chapter, building sewer is defined as all sewerage exclusive of City
main line including, but not limited to the wyes, tees, saddles, laterals, and plumbing.
Sec. 6-6.404 Permittees: Liabilitv
The person to whom a permit for construction has been issued and the person
performing the work under such permit shall be liable for all damages of whatsoever
nature occasioned by or resulting from the performance of such work, and such
persons shall hold the City and its employees and agents harmless from all loss,
including expenses incurred in defending any action against the City arising out of such
construction work. The applicant shall be liable for defects in the work and for any
failure which may develop in the facilities because of defective work or materials.
---...- -.
Sec. 6-6.405 South San Luis ObispoCountv Sanitation District Fees
Each connection to the sewer system shall be charged a fee as adopted by the
Governing Board of the South San Luis Obispo County Sanitation District for said
sanitation district.
Sec. 6-6.406 Connections: Fees:CaDacitv.
For each connection of a building sewer to a public sewer, a connection fee is
hereby established. The fee shall be collected by the City before the permit for the
connection work is issued. The City Council may from time to time, by resolution, set
forth the amount of the sewer connection fees. Said resolution shall provide for a
method of adjusting the amount of the fees to' account for changes in construction costs
or other considerations affecting the reasonable relationship between the fees and the
cost of the public sewer system.
Every house and building requiring a sewer service shall have an independent
connection to the public sewer, except that more than one building located on a lot
under one ownership, or condominium, or planned unit development may be connected I
to the same building sewer in conformance with Section 6-6.309. With the exception of ,
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condominium and planned unit developments, in the event a lot with a house or
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building so connected is subdivided, an independent sewer connection with appropriate I
easements shall be provided for each differently owned premises. With the exception
of condominium and planned unit developments, no two (2) owners of adjacent lots
fronting on the same street shall be permitted to join in the use of the same building
sewer. I
Sec. 6-6.407 Sewer Connections Outside the Citv Limits I
Sewer connections to an area outside the City limits shall be subject to the
following conditions:
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a) The applicant shall provide detailed calculations that demonstrate that the
proposed sewage flow, plus the projected sewage flow from the areas
within the City limits at buildout can be conveyed by the City sewer
system. The analysis shall be reviewed and approved by the Director of
Public Works.
b) The applicant shall provide a will serve letter demonstrating that the South
San Luis Obispo County Sanitation District will accept the additional
sewage.
c) Pay connection fees as described in this Article, plus an additional 20
percent of the City connection fee for City overhead for administration of
the outside sewer connection. In addition, the applicant shall be
responsible for all costs associated with the outside sewer connection.
d) For sewer connections of a single residence unit, the Director of Public
Works may approve the outside connection. For connections of more
than a single residence unit, the outside connection shall be approved by
the City Council.
e) Provide evidence of approval of all necessary government bodies,
including but not limited to the Local Agency Formation Commission.
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Sec. 6-6.408 Connections: Fees: Disposition i
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All moneys derived from sewer connection fees shall be deposited in a special
fund known as the "Sewer Facility Fund". The money in said fund shall be used to pay I
for sewer improvements and future sewer capacity as necessary to meet the needs of i
the City resulting from growth and expansion. The fund shall not be used to pay for ,
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operation and maintenance. I
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Sec. 6-6.409 Connections: Fees: Exceptions ,
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Whenever new development replaces existing development, the connection fees I
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shall be as stated in this Article, less any credits determined in accordance with Section
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6-6.411. I
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For any sewer connection not included in the provisions of this Article, the City
shall determine the amount of the connection fee on such basis that such fee will be
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equivalent to that paid by other users. I
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Sec. 6-6.410 CharQes for Extraordinarv Services
It is the intent of the City to equalize the cost of sewer service throughout the
area of the City by the application of the provisions of this Article, and notwithstanding
any provisions ofthis Article, the City may in any instance increase the service charges
to be charged for any extraordinary service to achieve such objective.
Sec. 6-6.411 Connections: Fees: Credits
A person making a sewer connection may apply for credit against the fees due.
Credit may be allowed for connection fees, a portion thereof, or an equivalent that has
been previously paid. The Director of Public Works shall determine that amount of
credit allowed.
No reductions in connection fees shall be transferable to another parcel of land.
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Article 5. Public Sewer Extensions
Sec. 6-6.501 Applications: Installations: Costs: Reimbursement
Any person extending a public sewer to the benefit of other properties may
request a reimbursement agreement. The City Council shall approve or disapprove of
any reimbursement agreement. The reimbursement agreement shall not reduce the
connection fees to be paid to the City. The maximum term of a reimbursement
agreement shall be 10 years.
Sec. 6-6.502 Connections: Charces: Pavment.
No sewer service shall be provided until the sewer connection fees have been
paid. I
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Attachment 2
Draft Resolution Establishing Fees
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING SEWER
CONNECTION FEE AMOUNTS
WHEREAS, the City Council adopted Ordinance C.S. amending provisions of the
Municipal Code regarding sewer connection fees; and
WHEREAS. the City Council may by resolution establish the amount of the sewer
connection fees pursuant to the above referenced Ordinance;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby adopts the fees set forth in Exhibit "AU attached hereto and incorporated
herein by this reference as though set forth in full. This Resolution shall take effect sixty
(60) days after its adoption per Government Code Section 66017.
On motion of Council Member , seconded by Council Member , and on
the following roll call vote, to wit: ,
AYES:
NOES:
ABSENT: .
the foregoing Resolution was passed and adopted this day of 2001.
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RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
-,-.-
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S~DAMS' CITY MANAGER ,
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APPROVED AS TO FORM: i
TIMOTHY J. CARMEL, CITY ATTORNEY
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EXHIBIT A
SEWER CONNECTION FEES
For each connection of a building sewer to a public sewer, a connection fee shall
be collected by the City before the permit for the connection work is issued, The
amount of the fee collected is as follows:
Type of Development Connection Fee I
Residential - per dwelling unit I
Single Family $ 728
Multifamily (a) $ 539
Trailer Park/Mobile Home $ 597
Non-Residential - per water meter size (b)
5/8 inch $ 728
3/4 inch , $1,090
1 inch $1,820
1 1/2 inch $3,640
2 inch $5,824
3 inch $10,920
4 inch $18,200
6 inch $36,400
8 inch $72,800
10 inch $109,200
12 inch $160,160
(a) Multifamily includes duplex, triplex, apartments, and condominiums
(b) For meter sizes larger than shown, connection fee determined based
on the ratio of the maximum safe operating capacity of the meter to
that of a 5/8 inch meter.
The connection fees shall be increased each January 1 with the annual
percentage increase of the annual average ENR Construction Cost Index as
established in the Engineering News Record publication. The ENR basis for the
fees as listed above is 6221.
Adjustment Formula:
Adjusted Fee = (Current Fee) x (Current ENR Index) / (6221)
--'"..- --
1D.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: f1~
DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: CONSIDERATION OF APPROVAL OF THE WASTEWATER SYSTEM
MASTER PLAN
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
It is recommended the City Council approve and adopt the 2001 Wastewater System
Master Plan.
FUNDING:
The Capital Improvement Program included $60,000 for the City's Wastewater System
Master Plan. Expenditures to date are approximately $56,500. The Wastewater System
Master Plan will be completed within budget.
DISCUSSION:
On July 24, 2001, the City Council authorized distribution of the draft Wastewater System
Master Plan. The draft plan was made available for review at City Hall and was distributed
to the South County Library, Arroyo Grande Chamber of Commerce, and the Home
Builders Association ofthe Central Coast. In addition, the public was notified via the City's
web site and through an advertised public notice.
The purpose of the Wastewater System Master Plan is to provide a thorough review of the
City's wastewater facilities, identify any deficiencies within the City, and to propose a set
of coordinated wastewater improvement projects that will provide adequate collection
system capacity consistent with the ultimate needs of the City.
The Wastewater System Master Plan will be utilized as a flexible, comprehensive tool in
programming capital improvement projects, prioritizing available funding, and conditioning
new development.
Proposed solutions were identified to correct existing and future wastewater system
problems and a cost estimate was prepared for each project. The recommended projects
were prioritized into a three phase capital improvement program to be implemented over
a 20-year period.
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APPROVAL OF THE WASTEWATER SYSTEM MASTER PLAN
NOVEMBER 13, 2001
PAGE 2
The public comment period for the Wastewater System Master Plan ended on September
10, 2001. One resident commented on the plan. Staff reviewed the comments, met with
the individual, and modified the report where necessary or appropriate. The public
comments and staff responses are attached to this staff report.
AL TERNA TIVES
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachments:
Attachment 1 - Memorandum from Christine Ferrara
Attachment 2 - Response to Memo from Christine Ferrara
Attachment 3 - Modified pages of the Wastewater System Master Plan
rsm:232.5814\Approve Report.wpd
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ATTACHMENT 1
SEPTEMBER 28, 2001
WASTEWATER SYSTEM MASTER PLAN COMMENTS
PAGE 1 OF 7
rsm:232.5814\Approve Report.wpd
Comments from Ms. Ferrara:
Comment No.1: The recent Water System Master Plan, prepared by the same
consultant, forecasted different population and dwelling units at build
out. How can two major planning documents prepared just 24 months
apart have a different view of future demands on our infrastructure?
(20,000 vs. 18,500 population; 7,578 vs <5,000 dwelling units).
Response: Future development estimates for both the Water Master Plan and
the Wastewater System Master Plan were based on information
provided by the Community Development Department. The City is
currently in the process of revising the Land Use Element of its
General Plan, and Strong Planning Services was retained to prepare
the required documentation. The population was adjusted during the
preparation of the WW Master Plan to conform to the latest available
General Plan working draft information. In order to ensure that the
Master Plan was progressing based on approved projections, the
population estimates were presented to the City Council and
subsequently approved.
Comment No.2: Ideally, a water master plan should precede the wastewater master
plan so that the duty factors generated for one become the basis for
wastewater flows in the other. The City is in this envious position.
With that said, I am surprised to see reference to "traffic analysis
zones" as the basis for generating sewage duty factors. What method
was used to verify the accuracy of the traffic data? Why did the
engineer consider this more accurate than using a percentage of
water demand?
Response: Due primarily to a projected increase in the number of persons per
household, the water use estimates presented in the Water Master
Plan were revisited to conform to current information provided by the
City. The wastewater duty factors were based on actual ftow
measurements (Ch. 4). In terms of the traffic analysis zones (TAZ),
Strong Planning completed a detailed land use inventory of the entire
City as shown in Appendix A. This effort identified both the existing
and projected residential, institutional, and commercial developments
within specific sub-areas of the City. The sub-areas developed in the
traffic analysis effort were small enough to be integrated into a
-.--..-
SEPTEMBER 28, 2001
WASTEWATER SYSTEM MASTER PLAN COMMENTS
PAGE 2 OF 7
tributary sewer area analysis of the collection system. Where a TAZ
discharged to more that one sewer collector, a rational basis for
splitting the flow (i.e., lot count or area) was employed to maintain the
accuracy of the approach.
Comment No.3: Note that Pismo Beach also disposes of its treated effluent at the
SSOCSD outfall.
Response: Comment will be incorporated in the final report.
Comment No.4: $180,000 is suggested for video inspection of lines. Where is the
recommended budget to follow-through on repairs/replacement as a
result of the inspections?
Response: Previous video inspection efforts have yielded a number of capital
improvements that have been identified in the report. After the
completion of the video inspection, an addendum to the WW Master
Plan is recommended in the event additional deficiencies are
identified. A budget figure of $15,000 was added to CIP Projects 2-1
and 2-2 to allow for minor repairs (see Page 8-4).
Comment No.5: I am surprised that the engineer (and apparently the maintenance
staff) proposes submersible sewage pumps to replace dry pits. It has
been my experience that maintenance on submersibles is nasty
business. Well-designed dry pit lift stations (such as Paso Robles)
have long useful lives and allow for maintenance without pulling
equipment out of raw sewage. This may outweigh the necessary
confined space entry demands that such dry pit installations may
pose. The proposal to equip them with VFD's should be carefully
considered. VFD's are temperamental, causing excess vibration,
noise, and may require special housing.
Response: In the preferred alternative, the existing dry well would remain intact
and the existing pumps would be replaced with submersible dry pit
pumps. In addition, electrical components that would be damaged if
inundated would be removed from the dry pit. Wemco and other
manufacturers produce submersible pumps that can function in a dry
SEPTEMBER 28, 2001
WASTEWATER SYSTEM MASTER PLAN COMMENTS
PAGE 3 OF 7
pit environment. With this approach, the benefit of access to the
pump is maintained, and the station can continue to function even
with the dry well flooded. A number of conditions, including the
failure of various control elements, have led to the inundation of the
existing dry well. The resulting damage to electrical components and
motors can take days to repair. With respect to VFD's, the
technology has improved in the last few years but the concerns
remain valid. A properly designed VFD with an across-the-line starter
bypass should perform adequately.
Comment No.6: The system curves for the list stations are great.
Response: We agree that the curves are an essential tool.
Comment No.7: I seem to recall a recent inflow and infiltration study prepared for the
City. 1999? The findings from that study should be blended into this
master plan. The important question is "Do you design the collection
system assuming a successful) & I program nor not?" It appears that
the engineer presumes not.
Response: The City prepared an Infiltration/Inflow and Spill Prevention Program
as indicated on Page 7-2 of the report. This program did not include
flow meter data and did not quantify the location and extent of III
within the City. During the preparation of the report, the only
significant 1/1 event captured in the limited flow metering program was
upstream of Lift Station NO.1. When assembling the budget figures
for improvements to this lift station, we assumed that the majority of
the III is eliminated given the small tributary area. Other
improvements addressed in the plan do not assume a reduction in III.
Comment No. S: Was wastewater quality (specifically salt loading) taken into
consideration in this master plan? See related comment regarding
reclamation.
Response: The NPDES permit for the SSLOCSD was reviewed in terms of the
water quality responsibilities of the member agencies, including the
City. Treated effluent is currently disposed through an ocean outfall,
- ---------
SEPTEMBER 28, 2001
WASTEWATER SYSTEM MASTER PLAN COMMENTS
PAGE40F7
and therefore the existing permit does not place a limitation on salts
or require the implementation of salt management practices.
Comment No.9: The lift station evaluation missed an important component. How
efficiently are the stations operating? Did the engineer consider a
paralleling force main vs. smaller horsepower pumps to reduce
energy consumption over time? Further, what is history of reported
spills? How did this influence the prioritization of lift station
upgrades?
Response: Efficiency was reviewed in terms of both pump efficiency and force
main hydraulic efficiency for Lift Stations 1, 3, and 7. The other
stations serve small service areas with minimal overall electrical
demand. With respect to pump efficiency, City operations staff prefer
a recessed impeller for submersible pump applications (Wemco,
Essco, etc.). This design minimizes the potential for pump clogging
and therefore limits emergency call-outs and related costs.
Unfortunately, recessed impeller pumps typically average in the 30%
to 40% range for pump efficiency. However, operations staff believe
that the superior reliability of the design warrants the additional
electrical cost. Additional detail is provided below for specific lift
stations:
Lift Station NO.1: New pumps and motors will be installed with the
proposed upgrade project. Depending on the impeller design, the
new units could function more efficiently that the existing non-clog dry
pit pumps. These pumps are currently operating at an efficiency of
57%. In addition, the energy losses due to friction in the force main
will be reduced through the use of VFD's.
Lift Station NO.3: The existing non-clog pumps operate at an
efficiency of approximately 60%. The hydraulic efficiency of the force
main is adequate given the operating velocity of 3 to 4 feet per
second (fps). More efficient pumps are available, and an analysis
was performed to determine the cost effectiveness of improvements.
If pump efficiency is increased to 70%, a cost savings of only $100
per year would be realized given the relatively small flows present at
the station (37,800 gpd average daily flow). This modest savings
does not warrant the purchase of new pumps.
j
-
SEPTEMBER 28, 2001
WASTEWATER SYSTEM MASTER PLAN COMMENTS
PAGE50F7
Lift Station NO.7: The existing 4" force main at this station creates a
moderate friction loss (see curve in Ch. 5) with a velocity of
approximately 5 fps. The existing recessed impeller pumps operate
at an efficiency of approximately 34%. If the force main was
upgraded to 6", the pump discharge would increase from 180 gpm to
375 gpm. Break horsepower would also increase from 8 to 11.5.
This increase in efficiency would result in an annual savings of
approximately $500 per year. The present worth of this savings over
the 30 year life of the force main at 6% interest is $6,892. This
amount would not justify the cost of upgrading the force main.
Comment No. 10: The peaking factor analysis referenced data for the SSLOCSD
system. Note that peaking factors for sub-areas (such as the City)
are generally higher than observed regional peak flows. Typically, lift
station run-times are used to cross-check estimated sewage duty
factors and peaking factors. Was that done here? Further, it is
unclear whether I & I is included in the peaking factors or added on.
Later in Section 5.4, it looks as though the engineer used peaking
factors tailored for each lift station. Basis?
Response: Page 4-4 indicates that higher peaking factors are applicable to
smaller sub-areas. Higher factors were used to confirm the ability of
the City's lift stations to discharge peak flows. In the final report, a
note will be added to each of the pump curve figures to indicate the
average daily flow, peak hourly flow, and peaking factor (see Figures
5-14 through 5-19). The basis for determining sub-area peaking
factors was the collection of flow meter data at Lift Stations No. 1
and 3.
Comment No. 11: The engineer used a curious criteria for establishing which lines were
lacking capacity. Typically, "diD" is used, i.e. depth of flow relative to
pipe diameter. Prior master plans prepared by the same firm used a
criteria something like this:
Flow Condition Max. dID
Avg. Dry Weather Flow 0.5
Peak Dry Weather Flow 0.75
Peak Wet Weather Flow 0.9
J
--
SEPTEMBER 28, 2001
WASTEWATER SYSTEM MASTER PLAN COMMENTS
PAGE60F7
It appears that the engineer cited any gravity collectors where dID
exceeded 0.5 as deficient. (Page 5-6) This is very conservative and
will translate into more public funds being channeled into line
replacement than necessary.
Response: The discussion of criteria will be augmented to clarify the distinction
between the Mannings calculated diD and the modeled backwater
curve produced by the computer model. We believe the backwater
curve approach used by the software is a more accurate
representation of what actually occurs in gravity sewers. The sewers
that were marked for replacement due to capacity issues exhibited
localized surcharge problems as shown in the hydraulic profiles (see
Appendix). The gravity system downstream of Lift Station No. 1 will
be further clarified in the final report. A lower dID factor for this area
is recommended until the effectiveness of upstream III improvements
is confirmed. Given that the related replacement projects are Priority
3 improvements, adequate time exists to confirm the final III
parameters and associated discharge from Lift Station NO.1.
Comment No. 12: I am curious why Section 6.2 is silent on reclaimed water. Please
reference the major findings of SSOCSD's recent feasibility study.
Here is where the link to our salts loading is pertinent.
Response: This item will be Included in the final report (see Ch. 6). Salt loading
was addressed in the recycled water feasibility study, with the
conclusion that reverse osmosis might be necessary to reduce
chlorides. The use of self regenerating water softeners certainly adds
to the salt loading. However, the legal framework for eliminating
these units is not well established.
Comment No. 13: Section 7.1 and 7.2 mention sewer cleaning operations. Where does
the City dispose of cleaning debris?
Response: The solids and water generated from the cleaning operations are
discharged to an SSLOCSD trunk main at a dump station site. Large
solids are screened during this process and disposed in the garbage.
--
SEPTEMBER 2S, 2001
WASTEWATER SYSTEM MASTER PLAN COMMENTS
PAGE 7 OF 7
Comment No. 14: All figures - make distinguishable when copies in black and white.
Add date to all.
Fig 3-1 - Source of data?
Fig 5-X - Always label lift station numbers.
Response: Comments to be incorporated into final report.
Comment No. 15: The future population write-up is confusing. Why does Fig 3-2 show
growth beyond general plan build-out How does the rate of growth
affect the recommendations contained in this master plan? Table 3-2
conflicts with the 1999 Water System Master Plan.
Response: Figure 3-2 will be clarified. The rate of growth was generally not a
determining factor in prioritizing capital improvements. Sewers with
adequate capacity for current needs were given a lower priority than
those with existing problems. Further clarification of this item is
provided in the response to Comments No. 1 and 2.
Comment No. 16: Regarding cost estimates, please be clear on what the estimates
include and exclude throughout the document. The ENR index is a
great reference.
Response: A detailed unit cost breakdown was included in Chapter 8 and
Appendix C).
: ..
Attachment 2
MEMORANDUM August 12, 2001
To: Don Spagnolo
-From: Christine Ferrara ~~
Subject: Comments on Draft Wastewater System'Master Plan
Gear Don,
At Tony's request, I reviewed the draft report dated July 2001 and have thefoRowing
comments.
1. The recent Water System Master Plan, prepared by the same consultant, forecasted
different population and dwelling units at build out. How can two major planning
documents prepared just 24 months apart have a different view of future demands
on our infrastructure? (20,000 vs 18,500 population; 7,578 vs <5,000 dweUing units)
2. Ideally, a water master plan should precede the wastewater master plan so that the
duty factors generated for one become the basis for wastewater flows in the other.
The City is in this envious position. With that said.! amsurprfsed to see reference to
"traffic analysis zones' as the basis for generating sewage duty factors. What
method was used to verify the accuracy of the traffic data? Why did the engineer
. consider this more accurate than using a percentage of water demand?
3. Note that Pismo Beach also disposes of its treatedeffiuentat the SSOCSD outfall.
4. $180,000 is suggested for video inspection of lines. Where is the recommended
budget to foffow-through on repairs/replacement as a result ofthe inspections?
5. I am surprised that the engineer (and apparenlty the maintenance staff) proposes
submersible sewage pumps to replace dry pits. It has been my experience that
maintenance on submersibles is nasty business. Well-designed dry pit lift stations
(such as Paso Robles) have long useful lives and allow for maintenance without
pulling equipment out of raw sewage. This may outweigh the necessary confined
space entry demands that suchdry pit instaffalions may pose. The proposal to equip
them withVFD'ssholtld be carefully considered. VFD's are temperamental,causing
excess vibration, noise, and may require special housing.
.... 6. The system.curves for the lift stations are great.
7. I seem to recall a recent inflow and infiltration study prepared for the City. 1999?
The findings from that study should be blended.into this master plan. The important
question is "Do you design the collection system assuming a successful 1.&1 program
or not?" It appears that the engineer presumes .not.
8. Was wastewater .quality (speciflCBlly salt .Ioading) taken into consideration in this
master plan? See related comment regarding reclamation.
9. The lift station evaluation missed an important component. How efficiently are the
stations operating? Did the engineer consider a parallenng force main vs. smaller
---..--- -
.-
horsepower pumps to reduce energy consumption Over time? Further, what is
histOry of reported spills? How did this influence the prioritization of lift station
upgrades?
10. The peaking factor analysis referenced data for the S.SLOCSD system. Note .that
peaking. factors for sub"areas (such as the City) are generally higher than observed
regional peak flows, Typically; lift station run-times are used to cross-check
estimated sewage duty factors and peaking factors: Was that done here? Further, it
is unclear whether 1&1 is included in the peaking factors. or.:addedon_ Later in
Section 5.4, it looks as.though the.engineer.used.,peaking factors_tailored for each lift
station. Basis?
11. The engineer used a curious criteria for establishing which lines were lackin_g
capacity. Typically, "dID" is used, i.e. depth of flow relative to pipe diameter. Prior
master plans prepared by the same .firm used a criteria something like this:
Flow Condition Max. dID
Avg. Dry Weather Flow 0.5
Peak Dry Weather Flow 0.75
Peak Wet Weather Flow 0.9
It appears that the engineer cited any gravity collectors where dID exceeded 0.5 as
deficient. (PageS-6) This is very conservative and willtranslste into more pUblic
funds being channelled into line replacementthannecessary.
12. I am curious why Section 6.2 is silent on reclaimed water. Please reference the
major findings of SSOCSD's recent feasibility study. Here is where the link to our
salts loading is pertinent.
13. Section 7.1 and 7.2 mention sewer cleaning operations. Where does the City
dispose of cleaning debris?
14. All figures - make distinguishable when copies in black and white. Add date to all.
Fig 3-1 - Source of data?
Fig 5-X - A'r.vays label lift station numbers.
15. The future population write-up is confusing. Why does Fig 3-2 show growth beyond
general plan build.out? How does the rate of growth affect the recommendations r
contained in this master plan? Table 3-2 conflicts with the 1999 Water System
Master Plan.
16. Regarding cost estimates, please be clear on what the estimates include and
exclude throughout the document. The ENR index is a great reference.
* * *
You have a good start on a valuable, enduring master plan, Don. Let me know if you
would like me to expand on any of these comments. I would be happy to review a 'final
draft' if that would be heJpful.
- -..------------ .~.
Attachment 3
Wastewater System Master Plan - Chae!!!:,!
EXECUTIVE SUMMARY
1.1 INTRODUCTION
The City of Arroyo Grande (City) wastewater system consists of gravity sewers, six lift
stations, and force mains which convey raw wastewater to trunk sewers owned by the
South San Luis Obispo County Sanitation District (SSLOCSD). Using flow monitoring
technology, computer modeling, and operational history, deficiencies have been identified
in the existing collection system. The wastewater system master plan presented herein
provides for the adequate and reliable collection and conveyance of existing and future
wastewater flows.
1.2 PURPOSE AND SCOPE
The purpose of the Wastewater System Master Plan is to furnish a comprehensive
program of prioritized capital improvements which will address existing deficiencies and
provide adequate collection system capacity and redundancy consistent with the ultimate
needs of the City. An executive summary of the findings and recommendations is
presented below.
1.3 FINDINGS OF THE WASTEWATER SYSTEM MASTER PLAN
Existing and Projected Wastewater Flows
Ti'le eurrel'lt Ci~ populatiol'l of 16, 11 S, ',,,hieh is Based 01'1 Year ZOOO eensus data, is
expeeted to increase to approximately 20,OOQ at Btlild-'Otlt of the existing City limits.ft.
presents a summary of the existing and future wastewater flows.
Table 1.1
Summary of Existing and Future Wastewater Flows
Existing Flow Build-out Flow
Flow Condition (million gallons (million gallons
per day) per day)
Average Annual Flow (AAF) 1.26 1.65
Peak Day Dry Weather Flow (PDF) 1.64 2.15
Peak Hour Wet Weather Flow (PHWWF) 3.78 4.95
1-1 Revised November 1, 2001 J
1.4 WASTEWATER SYSTEM UPGRADE RECOMMENDATIONS
The Wastewater System Master Plan consists of staged capital improvements to correct
existing deficiencies and provide for the ultimate City needs. The following tables
summarize a three stage capital improvement program which reflects the relative
importance and recommended timing of the projects. Priority 1 improvements should be
constructed within the next 5 years. Priority 2 improvements should be completed in the
next 5 to 10 years, and Priority 3 improvements should be implemented in 10 to 15 years.
Project numbers that are labeled with an asterisks (*) were identified in previous
rehabilitation studies. Tne total ee3t of the reeommel'lded eollectiol'l system impl'64'emel'lts
is $7,494,eee.11.;I!I!II_;~!~R;~~:::::iJ:!!Jtjlll[__f~f~i
_lBIBi
Table 1-2
Priority 1 Capital Improvements
Budget Cost
No. Project Name Description Estimate
1-1 Infiltration /Inflow Identify sources of storm water $5,000
Remediation: Phase I inflow upstream of Lift Station
NO.1
1-2 Infiltration /Inflow Eliminate sources of III identified $476,000
Remediation: Phase II in Phase I through pipe
replacement and repair (estimate
only)
1-3 Lift Station No. 1 Construct a new submersible lift $448,000
Replacement station to replace Lift Station No. 1
1-4 Fair Oaks Avenue Replace the existing 12" sewer $460,000
Sewer Upgrade along Fair Oaks with a new 18"
sewer (2,300 ft, 5' to 10' deep)
1-5* Alder Street Sewer Replace the existing 10" clay $317,000
Replacement sewer along Alder with a new 12"
PVC sewer (1,760ft, 5' to 10'
deep)
1-6* The Pike Sewer Replace the existing 6" sewer $211,000
Upgrade along The Pike with a new 8"
sewer (1,320 ft, 5' to 10' deep)
1-7* East Branch Sewer Replace the existing 6" sewer $136,000
Upgrade along East Branch with a new 8"
sewer (850 ft, 5' to 10' deep)
1-3 Revised November 1, 2001
Budget Cost
No. Project Name Description Estimate
1-8* Crown Terrace I Le Replace the existing 6" sewer $208,000
Point Sewer Upgrade along Crown Terrace and Le Point
with a new 8" sewer (1,300 ft, 5' to
10' deep)
1-9* Wood Place Sewer Replace the existing 6" sewer $67,000
Upgrade along Wood Place with a new 8"
sewer (800 ft, 5' to 10' deep)
1-10* Alpine Street Sewer Replace the existing 6" sewer $82,000
Upgrade along Alpine with a new 8" sewer
(510 ft, 5' to 10' deep)
1-11 * Tally Ho Sewer Replace the existing 15" VCP $190,000
Upgrade sewer along Tally Ho with a new
15" PVC sewer (130 ft, 5' to 10'
deep)
TOTAL OF PRIORITY 1 IMPROVEMENTS (ENR Index: 6286) $2,600,000
Table 1-3
Priority 2 Capital Improvements
Budget Cost
No. Project Name Description Estimate ,
2-1 Video Inspect Collection Video inspect ~O,OOO linear feel of $98,800 I
System: Phase I iiIIfl..r _I.
I_~
2-2 Video Inspect Collection Video inspect 00,008 linear feet of $00,088
System: Phase II ;iiifl,..lil liB.
BlI)
2-3 Huasna Road Sewer Replace the existing 8" parallel $250,000
Upgrade sewers along Huasna with a new
15" sewer (1,220 ft, 10' to 15' deep)
2-4 Woodland Drive Sewer Replace the existing 12" sewer $321,000
Upgrade along Woodland Drive with a new
18" sewer (1,490 ft, 10' to 15' deep)
i
!
I
1-4 Revised November 1, 2001 J
Budget Cost
No. Project Name Description Estimate
2-5* South Traffic Way Replace the existing 8" VCP sewer $96,000
Sewer Upgrade along South Traffic Way with a new
8" PVC sewer (600 ft, 5' to 10'
deep)
2-6* Eman/Newman Sewer Replace the existing 6" sewer $58,000
Upgrade between Eman and Newman with a
new 8" sewer (360 ft, 5' to 10'
deep)
TOTAL OF PRIORITY 2 IMPROVEMENTS (ENR Index: 6286) $985,888
--
,.
...7............... _.N....'.....
Table 1-4
Priority 3 Capital Improvements
Budget Cost
No. Project Name Description Estimate
3-1 Lift Station NO.3 Construct a new submersible lift $315,000
Replacement station to replace Lift Station No. 3
3-2 EI Camino Real Sewer Replace the existing 12" sewer $616,000
Upgrade along EI Camino Real with a new
18" sewer (3,080 ft, 5' to 10' deep)
3-3 Walnut Street Sewer Replace the existing 15" sewer $490,000
Upgrade along Walnut Street with a new 18"
sewer (2,450 ft, 5' to 10' deep)
3-4 Ash Street Sewer Replace the existing 12" sewer $212,000
Upgrade along Ash Street with a new 18"
sewer (1,060 ft, 5' to 10' deep)
3-5 Farroll Avenue Sewer Relocate sewer system to City $721,000
Relocation streets in the vicinity of Farroll
Avenue (930 ft of 8", 2,860 ft of
12",10' to 15' deep)
3-6 Orchard/California Relocate sewer system to City $540,000
Sewer Relocation streets in the vicinity of Orchard
and California Streets (2,700 ft of
8", greater than 15' deep)
I
,
I
1-5 Revised November 1, 2001 I
I
Wastewater System Master Plan - Chapter 2
INTRODUCTION
2.1 PURPOSE
The City of Arroyo Grande (City) supplies its customers with wastewater collection
services. The City's collection system conveys raw wastewater to trunk mains owned and
operated by the South San Luis Obispo Sanitation District (SSLOCSD). Wastewater
treatment and ocean disposal is also provided by SSLOCSD. Ti'le current Ci~ population
of 16,115, ',tJo\icl9 is Based on Year 2000 eel'lstls data, is expected to increase to
a reximatel' 20000 at Build Otlt of ttle existil'l Cit. limits..I~~:1f
PP )' I g ~ ......w..~..~. ~... ,...... _. ~.... ..,. . 7... 7,.. . ,", _.......................
"._I.-&!.~'
capacity and age-related problems with the system infrastructure, it is the City's intent to
construct wastewater system improvements consistent with the ultimate needs of the
system. In order to facilitate this goal, the City has elected to prepare a comprehensive
Wastewater System Master Plan.
2.2 SCOPE OF STUDY
Ttle City 19as retained JOtlR L. Wallaee & Associates (JL'NA) to prepare a eempretlsl'lsive
'1,,'83t8'ii8tCf System Master ria" that ..auld 8\r81t:Jate tl=le C'xi3ting w'83te~.ater colledian
system aRd reeemmel'ld a pregram of impr"6\sments in order to pre.ide for a ..ellplsl'll'led
aRd comprelgel'lsi','e pregram.mi!irl~j:__III*_&_im
1'.~iiIl1It1i';I__I!~"!
scope of the study includes the following:
1. In coordination with the City Planning Department and planning consultants, review
the Land Use Element of the City General Plan through build-out of the existing City
limits. I
2. Estimate the current and projected average and peak wastewater flows for the I
,
collection system based on flow monitoring and available records, and estimate
future flows using a detailed breakdown of land use potential provided by the City
Planning Department.
3. Install and monitor flow recording devices to confirm flow assumptions and peaking
factors. In targeted areas, review the date for the occurrence of storm water ,
I
intrusion into the system.
4. Using available as-built information, prepare a comprehensive computer model of i
the collection system, including both gravity and pressure systems. Confirm model
assumptions through field testing and flow monitoring. Analyze the collection
system in terms of existing and future deficiencies. ,
i
2-1 Revised November 1, 2001 J
--
Wastewater System Master Plan - Chapter 3
LAND USE AND POPULATION
3.1 EXISTING LAND USE AND POPULATION
The City of Arroyo Grande is located in the Southern portion of San Luis Obispo County
along the banks of the Arroyo Grande Creek. Ti'le City, a general 121.. efltit~, eurr-efltly
ifloorpof8tes 5.50 square miles of lal'ld area Vtiti'lprimarily residefltial afld agrictllb:Jrellafld
;i;IIIII_'lIlllIIril_I~~~~'!!!~~~;!'~!f!
derives from its traditional ties to agriculture, physical diversity, unique village, small town
atmosphere, and rural setting. Dassd 01'1 data obtaifl from ti'ls 2000 CeflStlS, nl8 Cit~
currefltl' sen.es a 0 ulatiofl of 16115 r8sideflts.I"""""._f__j.r~
QIE..ii_ilfij"~jJ_"l.j.l..'i!.J.
.t.!_IIIi!_iIl'.!!lI~~il~~;~.:II;
Lal'ld Use ZORes witi'lifl tRe Ci~ are establisi'led by ti'le Lafld Use [Iemel'lt (LU[) of ti'le
GeReral rlal'l, wi'liei'l ..as last tlpdated ifl 1000. TRe City is ctll'l'efltly ifl ti'le proooss of
updatiflg its Gefleral rlafl afld i'las retaifled Stroflg rlaflfliflg Services to assist ifl t""6
update effort. A detailed LaRd Use IfI.el"ltol') (LUI) Vl8sl'l'6pareel to qtlal'ltify existiflg afld
;;;iiJi~~~ii.'~[~,.II~~~~fJ!i~~
iJ_I~"II.__~f!!
broken into 65 Traffic Analysis Zones within the current City limits and provided the
following information for each zone:
. Number of existing residential units segregated by single family, multi-family, and
mobile home parks.
. Existing commercial or institutional uses including additional detail on the intensity
of use ( building area, number of structures, etc.)
. Estimated potential residential units segregated by single family or multi-family use.
,
I
. Estimated potential commercial or institutional uses. I
I
I
TRig il'lfol'ffiatiol'lpl'o'v'ieled a useful.~_i~F'liF'l~.~~i;ifIiI"~~t~ii3,!~!'~~r~.~:f~~ I
ii.i~""''''''1
~:::BB!il_~I___!,fl@;IExisting land use zones within the City
are shown in Figure 3-1 and categorized in Table 3-1.
I
!
,
3-1 Revised November 1, 2001 i
J
Wastewater System Master Plan - Chapter 4
WASTEWATER FLOWS
4.1 EXISTING WASTEWATER FLOWS
Existing wastewater flows were assessed by utilizing the following sources of data:
. Flow monitoring data from wet and dry weather sources
. Lift station flow data
. SSLOCSD wastewater treatment plant influent flow records
Given that flow monitoring efforts were limited to a short period of time, it was necessary
to determine the approximate percentage of the total flow that the City contributes to the
SSLOCSD treatment facility. SSLOCSD flow data, which includes continuous flow records
and daily totals, was then used to confirm seasonal peaking factor characteristics.
SSLOCSD serves a total population of 36,802 persons (Year 2000 Census) including the
following entities:
. The City of Arroyo Grande (16,115 persons)
. The City of Grover Beach (13,067 persons)
. The Oceano Community Services District (7,260 persons)
Flow meters were installed at the two SSLOCSD trunk mains that convey wastewater from
the City. Figure 4-1 displays the flow from each of the two trunk mains superimposed on
the treatment plant flow during the same period. An analysis of this data shows that during
dry weather periods, the City contributes approximately 44% of the total raw wastewater
flow to SSLOCSD. This result is consistent with the current City population, which also
represents approximately 44% of the total SSLOCSD population.
Table 4-1 summarizes the estimated wastewater flows of various existing development
types within the City. The flow estimates employed in Table 4-1 were derived from a
variety of sources including water use information, industry-standard factors, and flow
meter studies of selected areas. Residentiel "/este.Jeter flows represent eppreximetely
80% of the totel el'll'll:lel e:.'erege flo....., .....nici'l is cOI'Isistel'lt ~iti'l i'listorieal ...later informatiol'l
resented il'l ti'le Cit "8 \~Jater Mester Plel'l (Jtll' 1::J99).~"f.ffl!'Ui~
~___~JlI=ill=.&'lr".
4-1 Revised November 1, 2001
~ ,---_.
Inflow is the water discharged into a sewer system and service connections from
such sources as roof drains, cellar, yard and area drains, foundation drains, cooling
water discharges, drains from springs and swampy areas, manhole covers, cross
connections from storm sewers, catch basins, storm water, surface runoff, or
drainage. Inflow does not include infiltration. Inflow varies rapidly with rainfall
conditions, with flows rising and falling within minutes or hours of a severe storm
event.
As indicated in Section 4.2 above, wet weather flow factors for the City were estimated
based on SSLOCSD treatment plant flow meter data. During the winter of 1999/2000,
SSLOCSD conducted isolated flow meter studies to assess the primary sources of storm
water inflow from its member agencies. Based on data from two storm events, it was
determined that the City contributes proportionate share to the total inflow. As a result, the
assumptions listed above are appropriate for the City as a whole. However, isolated
occurrences of inflow within the City can still result in significant capacity issues.
Flow meters were installed at two locations upstream of Lift Station No.1, and a significant
storm event was recorded on March 5, 2001. rigure .. 1 SRa-US tRe results of tl'lis
ffie8sl:lreffieFlt.!iijU!lI.I~i.t(":I._:!I.i.II!liIJ Significant inflow is
apparent from the measurements. The peak flow present during the storm, which occurred
in the middle of the night, caused the normally low flows to equal the morning domestic I
peak flow. If the storm would have occurred during the domestic peak, a lift station
overflow could have occurred. Given the modest size of the tributary area upstream of the
flow meters, efforts should be taken to identify and correct the sources of inflow. A phased
capital project to accomplish this goal is described in Chapter 5.
4.4 FUTURE WASTEWATER FLOWS
Table 4-3 summarizes the future wastewater flows for the City at build-out using the
peaking factors and land use analysis previously described. Appendix A presents a more I
detailed flow breakdown by Traffic Analysis Zone. i
Table 4-3 I
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Future Wastewater Flows I
Build-out
Peaking Wastewater Flows I
Flow Condition Factors (mgd) I
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Average Annual Flow (AAF) -- 1.65
Peak Day Dry Weather Flow (PDF) 1.3 2.15
Peak Hour Wet Weather Flow (PHWW) 3.0 4.95 I
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Average Day Maximum Month Dry Weather Flow 1.1 1.82 I
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4-5 Revised November 1, 2001 _J
Wastewater System Master Plan - Chapter 5
WASTEWATER COLLECTION SYSTEM ANALYSIS
5.1 EXISTING COLLECTION FACILITIES
The Arroyo Grande wastewater collection system consists of approximately 58 miles of
gravity sewer and 6 wastewater lift stations. Table 5-1 provides an inventory of the current
system pipeline infrastructure, and Figures 5-1 and 5-2 display the existing system. TebIe
5 2 summsrizes tne eFlsrseteristies of tne 6 existiR!:I wsste..ster lift ststioRS.mmrr..!fll
__II~,.~ilgli.I__~:)I.jlll"f
Table 5.1
Sewer Collection System Inventory
Approximate Length of Approximate Length of
Pipe Diameter Gravity Sewers Force Mains
(feet) (miles) (feet) (miles)
4 -- - 3,300 0.63
6 80,300 15.21 1 ,450 0.27
8 195,100 36.95 3,100 0.59
10 13,300 2.52 -- -
12 26,500 5.02 - --
14 3,000 0.57 -- -
15 6,300 1.19 - --
16 200 0.04 -- --
18 1,100 0.21 -- -
TOTAL 325,SOO 61.71 7,S50 1.49
Approx. No. of 1,308 --
Sewer Manholes
5.2 COLLECTION SYSTEM MODELING
In order to evaluate the performance of the existing and future collection systems, a
computerized hydraulic model was developed using Hydra 6 Sewer Analysis Software.
This powerful program is widely used in the wastewater industry.
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5-1 Revised November 1, 2001 _J
Ti'le fellewil'lg eJesigl'lcriteriavlereal'I'lie6 Ie Ii'leexistil'lg al'l6 futl:lffl celleetiel'l systems:.
(q!_.g!llg~I!.~liir~...t!li~II.YI~~fI.i!!ty~ ..........
filiilmaltliii ~IOY}jjlililqmB;Ej
11.11' Qi~
g~EP
(liS
. The peak R~~r.___'~J.~.t.. ~~~.~~_~~r ..f.!~.~". ..~~.~~.!~!.~~ __.~...~.~.....y.~~.~... ~~.... iel~.~~.if.y.. ~.P~.~!~~
~l!fi.~i.!,)I9.c.il!s,....i!;lil.'lfII!il!ltiil'lll@~;!I.!!lii.!,j]Jlflt'r:iBltlll
~rggri_iJ
Deptl'l of Re.,' iFt gra.ity sewers sl'leuld be maiFttail'led belev> 58% full. Isolated I'reblems
....-ere al'parent at turbuleFtt mal'll'lole jl:ll'letioFts al'ld sl'larl' eI'Ial'lges iFt grede wi'lel'l tl'le I'il'e
..as mere tl'laI'l50% full. 1Ft additiol'l, tl'lese I'ipesl'1a',e less of al'l ability to aeeommoeJate
uFlkne.,rm future conditioFl3 3UCR 83 3tcrffl i"tatcr inflow BRd irrfiltretioFl. ripes graater tR8F1
70% full ..ere ideFttified as a l'Iigl'l priority for replaeemeFtt.
. A minimum pipeline velocity of 2.0 feet per second should be maintained.
[xistiFtg al'ld future system deficieFtcies are l'Ieted fer specific areas belew. Selected
computer model results a1'6 il'lcluded il'l Ted'll'lieel Appel'ldix 13. rigure 5 3 displays existil'lg
and futl:lre peak ROil retes fer selected se..ers. 1Ft additiol'l, ttle retio of Row depth to pipe
diameter (% full) is dis la)6d fer existing aFtd futl:lre COl'lditiol'ls.___JIIIIIIlti
_~III~~_II=I._"~.-
_.III._II:..'_~-r.
.::111 Only pipes with an estimated flow rate exceeding 100 gpm are displayed.i:I:~:[g!
t~'iiiitl!limii_iJ!~.ilQ!ipitli!tI&l!Ji~.Jiii_i.%.i~i_i
...,IC.iK.lr.IfIli' I
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5.3 GRAVITY SYSTEM ANALYSIS AND DEFICIENCIES i
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Based on the computer model developed for the gravity system, a number of deficiencies I
were noted. This section describes system deficiencies and identifies improvement I
strategies. The location of each project is shown in Figure 5-4. In Chapter 8, the I
recommended improvements will be summarized in a prioritized capital improvement i
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program. r
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5.3.1 Storm Water Inflow Upstream of Lift Station No.1
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Figure 5-4A shows the areas upstream of Lift Station No. 1 where significant storm ,
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water inflow was observed. Approximately 2,900 feet of sewer is located within or I
along an existing creek. Based on flow monitoring, as much as 50% of the storm I
water inflow occurs in this location during times of high creek flow. The remaining I
5-6 Revised November 1, 2001 I
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inflow occurs in the upstream areas. It is critical that the majority of the inflow be
identified and eliminated for the following reasons:
. Significant inflow will require larger pumps at Lift Station No.1, which will
require costly improvements to the gravity system downstream.
. Even with larger pumps at Lift Station No.1, the peak flows associated with
storm water inflow are difficult to predict and could result in future spills.
A phased solution is recommended as follows:
Phase 1: Identify inflow sources by conducting a thorough field analysis
including video inspection. The budget cost for these services
is estimated at $5,000.
Phase 2: Eliminate storm water inflow through pipe replacement and
repair. The scope of this phase is difficult to assess prior to
the completion of Phase I, but could result in the slip-lining of
2,900 feet of sewer and multiple spot repairs. A preliminary
budget of $476,000 is recommended (See Appendix C for cost
estimates). This budget should be confirmed at the completion I
of Phase I.
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5.3.2 Fair Oaks Avenue West of Orchard Street I
Approximately 2,300 feet of existing 12" sewer is located between two larger (size) !
SSLOCSD trunk sewers. This section is owned by the City and is not adequately !
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sized for existing or future peak flows (see Figure 5-3). It is recommended that this I
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section be replaced with an 18" sewer as a high priority capital improvement. The I
cost for this improvement is estimated in Chapter 8. ]
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5.3.3 Huasna Road East of Stanley Avenue I
Existing parallel 8" sewers receive gravity and lift station flows prior to combining I
in a 12" sewer downstream. The sewer conveying lift station flow is flowing at over I
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65% full with one pump running at Lift Station NO.3. It recommended that both
parallel sewers be replaced with a new 15" sewer as a medium priority capital I
improvement. I
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5.3.4 Southerly Extension of Woodland Drive I
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An existing 12" sewer conveys approximately 15% of the total City flow and is I
currently operating at over 60% full. rl:ltl:lre eol'lditions '..iII resl::Ilt in ti'le se..er
~;;iif~l.imir.i~.t____
~m!m$; It is recommended that this section be replaced with approximately
1,490 feet of 18" sewer as a medium priority project. I
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5-11 Revised November 1,2001 I
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5.3.5 Gravity Sewers Downstream of Lift Station No. 1
Two lower priority capital projects have been identified downstream of Lift Station
No.1. ~Alflcfl 11ge 3t8tiofl OOflycy.~..~~.~..~.~..~,,~!~.S!.~..P..~.~P.!..~~.~..~!.I.~.~.~.!.,!S..~~.~~.~.~~...~~.
.i~lii~~i;'i_~_I;iIlR~II.'I~.1I1
1.!!i!II.~.elifQ!!:Ii~~._i.I'lli!
. 12" Sewer along EI Camino Real- 3,080 feet
. 15" Sewer along Walnut Street - 2,450 feet
When two pumps are operating at Lift Station No.1, the above-referenced sewers
operate at over 70% full. However, the pumps at Lift Station No. 1 are adequate
to convey the peak dry weather flows with only one pump running. As a result, the
outcome of the storm water inflow improvements identified in Section 5.3.1 should
be carefully monitored.
5.3.6 Previous Sewer Rehabilitation Studies
In 1981 and 1984 the City performed sewer rehabilitation studies using video ,
inspection technology. A number of projects recommended in these studies have I
been completed, and the remaining projects have been incorporated herein.
Deficiencies identified in these studies included joint cracks, root intrusion, sewer I
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sags, offset joints, and other age-related deficiencies.
5.3.7 Sewer Relocation Projects
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In several areas throughout the City, sewers were installed in easements along the I
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rear of private properties. In one location adjacent to Farroll Avenue, the sewer I
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system runs across private property and under existing structures. As aging sewers I
are replaced in these areas, it is recommended that new sewers be placed in City I
streets where feasible. Three low priority sewer relocation projects are shown in I
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Figure 5-4 (Project No.'s 3-5, 3-6, and 3-7). As indicated by the cost estimates in I
Chapter 8, sewer relocation projects often result in deep excavations at a higher
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cost. I
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5.4 LIFT STATION ANALYSIS AND DEFICIENCIES I
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The hydraulic characteristics of each lift station were analyzed and deficiencies were !
noted. Design criteria that apply to the lift stations and force mains are summarized below: I
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. Force main velocities should be greater that 2.0 feet per second to maintain self l
cleaning properties but less than 5.0 feet per second to minimize head loss and i
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water hammer. i
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5-12 Revised November 1, 2001 )
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Table 5-3
Lift Station No. 1 Summary
Proposed Lift Station
Station Component Existing Lift Station (Altemative B)
Pump design and Two dry pit non-clog pumps If storm water inflow
capacity (730 gpm @ 168' TDH) elimination is successful,
60 HP motors two 730 gpm submersible
pumps to redundantly meet
future peak flow.
Wet weill Piping The estimated operating wet Variable ffeqtlen~ elri'.'es
well volume is 1000 gallons, sno\:llel be installed to
and will allow up to 11 motor pre"veRt "ister R8mlTl8f,
starts per hour. Water minimize starts per hour,
hammer is evident at pump end minimi~e the impe.et to
shut down. dO'nR3tream
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Standby power Self-priming diesel driven Add new permanent
pump standby generator system
Emergency bypass Bypass Available Maintain bypass capability
Estimated budget cost $448,000 (see cost breakdown in Appendix C)
5.4.2 Lift Station No. 3 Deficiencies and Recommendations
Lift Station No. 3 serves a residential area in the vicinity of Huasna Road as shown in
Figure 5-1. The station conveys an existing average annual flow of approximately 38,000
gal/day and will convey an estimated future AAF of 42,000 gal/day. Using a peak hour
factor of 4.0, the future anticipated peak hourly flow is approximately 120 gal/min. Given
that the station will discharge approximately 350 gallmin with one pump out of service, the
system appears adequate to handle future flows. Lift Station No. 3 was installed in 1973
as a wet pit I dry pit design with non-submersible motors and electric equipment in the dry
pit. Operations personnel must routinely enter a confined space to operate and maintain
equipment. Unlike Lift Station No.1, the station has not been subjected to dry pit
inundation and overflows. The existing wet well volume is adequate at peak flows to limit
motor starts per hour to the recommended level. In order to eliminate confined space entry
requirements, it is recommended that the station be replaced with a submersible system
at the end of its useful service life (10 to 15 years). The cost of this improvement is
5-21 Revised November 1, 2001
estimated at $315,000 (see App. C).
5.4,2 1l1ft...on'._ncy
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5.5 ODOR AND CORROSION CONTROL
In the absence of adequate oxygen, bacteria living in municipal wastewater begin to
convert sulfate, a common sewer constituent, into a dissolved compound know as
hydrogen sulfide (H2S). This compound subsequently escapes the wastewater, particulary
in areas of high turbulence, and enters the air environment as a gas. Once the gas is I
present in a gravity collection system, it can escape through man-hole covers, roof vents,
and lift stations, causing an offensive rotten-egg odor in areas of release. At higher ,
5-22 Revised November 1, 2001
concentrations, the gas can cause eye irritation, respiratory problems, and even death.
In addition to its odorous properties, the gas can form sulfuric acid in the presence of air.
This acid will corrode concrete and other materials often found in wastewater collection
systems.
Typically, oxygen levels in gravity wastewater systems remain adequately high to prevent
the formation of excessive hydrogen sulfide. However, the gas forms readily in the
following common components of a collection system:
. Lift station wet wells where wastewater can be stored for more than 30 minutes
during low flows.
. Long wastewater force mains where the absence of an air-water interface
contributes to anaerobic conditions.
. Areas within a gravity collection system where solids have deposited due to
inadequate velocities or lack of cleaning.
The primary area of concern in the City is the force main discharge from Lift Station No.
1. Hydrogen sulfide-related corrosion is evident in downstream manholes. As gravity
sewers are replaced downstream of Lift Station No.1, it is recommended that all new
m~n:~~~s~~~~v~6~" ~~~:0;-~~:~:~~~~~~~.a~~I~~,~,9~;i_Ii~\'~_;
.'lIiiB;.!.II~jB!Jliit:rgli!~!.r1:"'~i'rim'itt~efo!!iior;"';;;;;i
relc.838 of hydrogeFl 3ulfide by minimi%ing 3torsge time in tRe ";~'8t n811, ttlrbtlle"~ in
eJolimstr-eam SeiVef'!, al'ld 3tofage time iF! the 8" foree m8iF!..I!I_~.l'oo.m I
.iil_I_&....llwIIAA(fl.illlllil I
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5-23 Revised November 1, 2001 r
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Wastewater System Master Plan . Chapter 6
SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT
WASTEWATER COLLECTION, TREATMENT, AND DISPOSAL
The City of Arroyo Grande is a member agency within the South San Luis Obispo
Sanitation District (SSLOCSD). The SSLOCSD is governed by a three member board of
directors comprised of a representative from each of its member agencies. Member
agencies include the City of Arroyo Grande, the City of Grover Beach, and the Oceano
Community Services District. Wastewater collection (trunk sewers only), treatment, and
disposal services are provided to each agency as described below:
6.1 WASTEWATER COLLECTION / TRUNK SEWERS
SSLOCSD owns and maintains a system of trunks within its member agencies, including
the City of Arroyo Grande. Figure 5-2 shows the SSLOCSD trunks, which vary between
18" and 27" in diameter. The majority of the system was constructed in 1966. The trunk
capacity available for each member agency is not established by contract and no capacity
allotment exists for each agency. However, the SSLOCSD collects impact fees from new
development projects within each member agency, and the funds are used for expansion-
related improvements. As a result, those agencies which sustain the most new
development contribute a greater share to SSLOCSD system expansion. Since the
hydraulic characteristics of trunk sewers impact the City collection system, the SSLOCSD
trunks were included in the computer model. However, the City is only responsible for
constructing improvements to the City-owned portion of the system. The existing 30" and
36" diameter SSLOCSD trunk mains downstream of the City are adequate to
accommodate future City flows and currently anticipated SSLOCSD flows (7.5 mgd
treatment plant capacity).
6.2 WASTEWATER TREATMENT AND DISPOSAL
SSLOCSD owns and operates a wastewater treatment and ocean disposal facility with an
average annual flow capacity of 5.0 million gallons per day. The system consists of a
secondary treatment facility including the following procass elements:
. Headworks - flow meter and raw wastewater pump station
. Primary clarification
. Secondary treatment in a biological trickling filter
. Secondary clarification
. Disinfection and dechlorination
. Cra'v'ity ocean oulfall"~tg;~_~".j.;.lfil1;~:I!:i[I_~
The treatment system is operating at approximately 58% of capacity (2.88 mgd), and the
SSLOCSD is currently planning an expansion to 7.5 mgd. As with trunk capacity,
wastewater treatment and disposal capacity is not established by contract and is therefore
not apportioned among the member agencies.
6-1 Revised November 1, 2001
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6-2 Revised November 1, 2001 ,
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Budget Cost
No. Project Name Description Estimate
1-10* Alpine Street Sewer Replace the existing 6" sewer $82,000
Upgrade along Alpine with a new 8" sewer
(510ft, 5' to 10' deep)
1-11 * Tally Ho Sewer Replace the existing 15" VCP $190,000
Upgrade sewer along Tally Ho with a new
15" PVC sewer (130 ft, 5' to 10'
deep)
TOTAL OF PRIORITY 1 IMPROVEMENTS (ENR Index: 6286) $2,600,000
Table S-3
Priority 2 Capital Improvements
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Budget Cost ,
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No. Project Name Description Estimate
2-1 Video Inspect Collection Video il'l3pect 98,800 lil'leaF feet of $90,000
System: Phase I ifl-AII"::::'; Dt~.
2-2 Video Inspect Collection Video inspect 00,888 lil'leaF feet of $98,000
System: Phase II ~!!_.IBfJJR !ljl~i_
illrrffm\_i!l~i_. I
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2-3 Huasna Road Sewer Replace the existing 8" parallel $250,000 i
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Upgrade sewers along Huasna with a new I
15" sewer (1 ,220 ft, 10' to 15' deep) I
2-4 Woodland Drive Sewer Replace the existing 12" sewer $321,000 ,
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Upgrade along Woodland Drive with a new ,
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18" sewer (1,490ft, 10' to 15' deep) i
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2-5* South Traffic Way Replace the existing 8" VCP sewer $96,000 I
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Sewer Upgrade along South Traffic Way with a new
8" PVC sewer (600 ft, 5' to 10'
deep)
2-6* Eman/Newman Sewer Replace the existing 6" sewer $58,000
Upgrade between Eman and Newman with a
new 8" sewer (360 ft, 5' to 10'
deep)
TOTAL OF PRIORITY 2 IMPROVEMENTS (ENR Index: 6286) $985,888
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.........d.....". ,;....~......-:-....:
8-4 Revised November 1,2001
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Table 8-3
Priority 3 Capital Improvements
Budget Cost
No. Project Name Description Estimate
3-1 Lift Station NO.3 Construct a new submersible lift $315,000
Replacement station to replace Lift Station No. 3
3-2 EI Camino Real Sewer Replace the existing 12" sewer $616,000
Upgrade along EI Camino Real with a new
18" sewer (3,080 ft, 5' to 10' deep)
3-3 Walnut Street Sewer Replace the existing 15" sewer $490,000
Upgrade along Walnut Street with a new 18" I
sewer (2,450 ft, 5' to 10' deep)
3-4 Ash Street Sewer Replace the existing 12" sewer $212,000
Upgrade along Ash Street with a new 18"
sewer (1 ,060 ft, 5' to 10' deep)
3-5 Farroll Avenue Sewer Relocate sewer system to City $721,000
Relocation streets in the vicinity of Farroll
Avenue (930 ft of 8", 2,860 ft of
12",10' to 15' deep)
3-6 Orchard/California Relocate sewer system to City $540,000
Sewer Relocation streets in the vicinity of Orchard
and California Streets (2,700 ft of
8", greater than 15' deep)
3-7 Hillcrest/Sierra Sewer Relocate sewer system to City $896,000
Relocation streets in the vicinity of Hillcrest
and Sierra Streets (4,480 ft of 8",
greater than 15' deep)
3-8* Branch Street Sewer Replace the existing 6" sewer $32,000
Upgrade along Branch Street with a new 8"
sewer (200 ft, 5' to 10' deep)
3-9* Rena Street Sewer Replace the existing 6" sewer $115,000
Upgrade along Rena Street with a new 8"
sewer (720 ft, 5' to 10' deep)
3-11 * Newman Drive Replace the 6" sewer along $52,000
Upgrade Newman Drive with a new 8" sewer
(320 ft, 5' to 10' deep)
TOTAL OF PRIORITY 3 IMPROVEMENTS (ENR Index: 6286) $3,9S9,000
TOTAL CAPITAL IMPROVEMENTS: PRIORITIES 1, 2, AND 3 $7,"904,999
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8-5 Revised November 1,2001
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11.8.
MEMORANDUM
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR DF FINANCIAL SERVICES;}.
SUBJECT: FISCAL YEAR 2001-02 FIRST QUARTER BUDGET STATUS REPO
DATE: NOVEMBER 13, 2001
RECOMMENDATION:
It is recommended the City Council/Agency Board:
. Approve Carryover Appropriations as detailed in Schedule B.
. Approve detailed budget adjustments and recommendations as shown in Schedule B.
. Approve Schedules A through F included in the First Quarter Status Report.
FUNDING:
The requested actions will impact several fund budgets as outlined in the First Quarter
Budget Status Report and supporting schedules. The General Fund ending balance will be
impacted by the approval of the recommended revenue and appropriation adjustments as
follows:
Projected Fund Balance 6/3012002 $1,389,100
Carryover Appropriations (390,700)
Approved Adjustments (8,OOO)
Proposed Adjustments 66.400
Total Decrease to General Fund Balance (332.300)
Adjusted Fund Balance 6130/2002 n056.8QQ
DISCUSSION:
Each year, the City Council adopts a budget, which commits resources to the
accomplishment of its policies. The Financial Services Department routinely prepares
quarterly budget updates for the City Council.
The purpose of the City's First Quarter budget review is to:
. Provide a reconciliation of the expected and actual year-end General Fund Balance for
Fiscal Year 2()Q(U)1.
. Recommend the re-appropriation of prior year budgets for services/products that were
begun but not completed as of June 30, 2001.
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FIRST QUARTER REPORT
NOVEMBER 13, 2001
PAGE 2
. Conduct a review of City funds to recommend budgetary changes to address known
budget deficiencies.
. Identify budget changes that materially impact fund balances.
SUMMARY OF KEY FIRST QUARTER POINTS:
. The Fiscal Year 2000-01, unaudited General Fund Undesignated Fund Balance as of
June 30, 2001 is $1,300,849. This 2001-02 beginning unaudited Fund Balance is
approximately $130,100 more than the projected fund balance shown in the published
2001-02 Annual Budget. The difference is detailed in Schedule F (page 37) and
discussed in length on page 13.
. The current projected available General Fund Balance for June 30, 2002 is approximately
$1,056,800. The projected General Fund balance is approximately $424,600 short of
achieving the City Council goal of a fund balance of 15% of appropriations.
. Carryover appropriations from the 2000-01 year are reported on Schedule B,
Recommended Adjustments. Carryover budget amounts are unused appropriations in
the 2000-01 Fiscal Year added to the 2001-02 Fiscal Year. The carryover appropriations
are for items or projects that began the purchase process but were uncompleted by June
30,2001.
. Approximately $131,000 of carryover appropriations is shown for General Fund contracts
and equipment. Additionally, there is approximately $259,700 in carryover capital
transfers to the CIP to reflect funding for capital projects still in progress. These projects
include $22S,SOO for the Huasna Road improvements; $17,000 appropriated for the Fire
Station Alteration Study; $12,600 for the Newsom Springs Drainage Project; and other
smaller contributions to street projects.
. The budget for Property Tax revenues is being increased by $75,000 to reflect the recent
projection received from San Luis Obispo County. This projection was not available when
the City's Fiscal Year 2001-02 Annual Budget was prepared.
. The Fire Department's response to the Leonard and Darby Fire Incidents resulted in
reimbursement revenues and staff salary/overtime expense of approximately $17,700.
. The rental of City equipment by the Streets Fund resulted in additional revenues of
$10,900. The Public Works Department requested that this additional revenue be used
for a photocopier and Auto CAD overlay. However, the Street Fund cannot purchase
equipment because Gas Tax revenues, which are its major source of revenue, must be
spent on street maintenance. To avoid any perception that Gas Tax funds are being
used for equipment, the additional revenues are being transferred into the General
Fund to be used to purchase a photocopier.
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FIRST QUARTER REPORT
NOVEMBER 13, 2001
PAGE 3
. Prior year's grant appropriations were carried over into Fund 271-State COPS Block
Grant ($20,900); Fund 272-California Law Enforcement Technology Equipment
($S3,500); and three years of Federal Local Law Enforcement Block Grants (Fund 277-
$100; Fund 278 -$1,SOO; Fund 279-$S,900).
. Rising health insurance costs, the loss of a health maintenance organizations (HMO) in
this area, and provisions within union memorandums of understanding (MOU)
necessitate an additional appropriation of $6,522 to temporarily increase the City's
contribution for employee health insurance.
. Council Chamber furniture - $2,500 is requested for modifications to the Council
Chambers.
. Approve the following Schedules A through F, included in First Quarter Budget Status
report that summarizes budget adjustments.
A. Unreserved Fund Balance-Control.
B. Recommended Adjustments.
C. Adjustments to Fund Balance.
D. Unreserved Fund Balance-First Quarter Changes.
E. Two Year Comparison of First Quarter Revenues and Expenses.
F. Fund Balance Reconciliation.
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