Agenda Packet 2001-12-11
CITY COUNCIL City of
AGENDA )lrroyo C}rancfe
Michael A. Lady Mayor
Thomas A. Runels Mayor Pro Tem Steven Adams City Manager
Jim Dickens Council Member Timothy J. Carmel City Attorney
Tony Ferrara Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member
NOTICE OF
CITY COUNCIL SPECIAL MEETING
Tuesday
December 11. 2001
6:15 P.M.
Arrovo Grande Citv Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. ROLL CALL
2. PUBLIC COMMENT on Special Meeting Agenda Items.
Members of the public wishing to address the Council on any item described in this Notice
may do so when recognized by the Presiding Officer.
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government
Code Section 54956.8:
Property: (1 ) APN 007-011-021
(2) APN 007-011-022
(3) APN 007-011-023
Agency Negotiator: Don Spagnolo, Director of Public Works
Negotiating Parties: (1) Southern California-Arizona Conference Camp
Commission of the Methodist Church, a California
non-profit corporation;
(2) Pacific and Southwest Annual Conference of the
United Methodist Church, a California non-profit
religious benefit corporation;
(3) The Central California Conference Association of
Seventh Day Adventists, a California non-profit
corporation.
Under Negotiation: Price and Terms of Payment. (Over, Please)
NOTICE OF CITY COUNCIL SPECIAL MEETING
TUESDAY, DECEMBER 11, 2001 - 6:15 P.M.
PAGE 2
4. RECONVENE TO OPEN SESSION:
Announcement of reportable action from closed session, if any.
5. ADJOURNMENT.
c:closedsession.agenda.121101
CITY COUNCIL City of
AGENDA Arroyo qrancfe
Michael A. Lady Mayor
Thomas A. Runels Mayor Pro Tem Steven Adams City Manager
Jim Dickens Council Member Timothy J. Carmel City Attomey
Tony Ferrara Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, DECEMBER 11, 2001
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: KNIGHTS OF COLUMBUS
4. INVOCATION: PASTOR VINCE LLAMAS
NEW LIFE COMMUNITY CHURCH,
PISMO BEACH
5. SPECIAL PRESENTATIONS:
5.a. Introduction of Miss Teen Arrovo Grande. Dania Bennett
5.b. Proclamation - Recoanizina Eaale Scout William I. Johnson
5.c. Proclamation - Recoanizina Eaale Scout Rvan A. Oldham
AGENDA SUMMARY - DECEMBER 11, 2001
PAGE 2
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication; however, in compliance with the Brown Act, will
not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
S. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
November 16, 2001 through November 30,2001.
8.b. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receive and file the report of current investment
deposits as of November 30, 2001.
8.c. Consideration of Cash Flow Analvsls/Approval of Interfund Advance from
the Water Facilitv Fund (SNODGRASS)
Recommended Action: Receive and file October 2001 Cash Report and
approve the interfund advance from the Water Facility Fund to cover cash deficits
in other funds at 10/31/01.
8.d. Consideration of Annual Financial ReDort - Fiscal Year 2000-2001 ReceiDt
and Use of Water and Sewer DeveloDment Fees/Charaes (SNODGRASS)
Recommended Action: Accept and file the annual report of the receipt and use
of water and sewer development fees and charges in compliance with
Government Code Section 66013.
AGENDA SUMMARY - DECEMBER 11, 2001
PAGE 3
S. CONSENT AGENDA: (continued)
8.e. Consideration of ADDroval of Minutes (WETMORE)
Recommended Action: Approve Minutes of the Special City Council Meeting of
October 3, 2001; the Special City Council Meeting of November 13, 2001; and
the Regular City Council Meeting of November 13, 2001 as submitted.
8.f. Reiection of Claim Aaainst Cltv (WETMORE)
Recommended Action: Reject claim submitted by Orion Auto.
8.g. AdoDtion of Ordinance Adoptina the Arrovo Grande MunlciDal Code
(WETMORE)
Recommended Action: Adopt Ordinance adopting the Arroyo Grande Municipal
Code.
8.h. Consideration of New State Minimum Waae (ADAMS)
Recommended Action: Adopt Resolution increasing wages for those part-time
positions that fall below the new State Minimum Wage which goes into effect
January 1, 2002.
9. PUBLIC HEARINGS:
g.a. Consideration of Amended Conditional Use Permit Case No. 01.()02 and
Architectural Review Case No. 01'()11: Five Cities, Phase II (STRONG)
Recommended Action: 1) Adopt Resolution approving Amended Conditional
Use Permit Case No. 01-002; and 2) Approve Architectural Review Case No. 01-
011 for Building "M".
9.b. Consideration of Conditional Use Permit Case No. 01-010 to Construct a 60-
Unit Senior ADartment ComDlex and a 3.000 Sauare Foot Senior Recreation
Center(STRONG)
Recommended Action: Adopt Resolution approving Conditional Use Permit
Case No. 01-010.
10. CONTINUED BUSINESS:
10.8. Consideration of Aareement with AGP Video for Cablecastina Services to
Televise City Council Meetinas (ADAMS)
Recommended Action: Approve the proposed agreement with AGP Video for
cablecasting services in order to televise City Council meetings on the City's
government cable channel.
AGENDA SUMMARY - DECEMBER 11, 2001
PAGE 4
11. NEW BUSINESS:
11.a. Consideration of the Communitv DeveloDment Block Grant (CDBG)
Recommendations (STRONG)
Recommended Action: Consider and provide staff direction on preliminary
recommendations for the Fiscal Year 2001-2002 Community Development Block
Grant projects.
12. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would
like to receive feedback, direct staff to prepare information, and/or request a
formal agenda report be prepared and the item placed on a future agenda. No
formal action can be taken.
a) General Plan Update status and request to place related issues on future
City Council agenda. (Ferrara)
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can
be taken.
a) None.
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
The City Engineer has received Tract Map 2260 Phase II, owned by Berry
Gardens LLC. The subject tract is located between East Grand Avenue and Ash
Street on the east side of the new Courtland Avenue extension. This is a split of
one parcel of 796,408 square feet in size into fifty-six (56) separate lots ranging
from 6,000 to 9,088 square feet in size, and a remainder portion of 318,188
square feet in size. The remainder portion is reserved for the Tract 2260 Phase
III map. Unless appealed, the Final Map will be approved or disapproved by the
City Engineer within ten days following the date of this agenda.
16. ADJOURNMENT
AGENDA SUMMARY - DECEMBER 11, 2001
PAGE 5
. . . . . . .
Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Director of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contact the Director of Administrative Services at (805) 473-
5414.
. . . * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
www.arrovoQrande.orQ
CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08104/00
A Agricultural Preserve
AB Assembly Bill LAFCO local Agency Formation Commission
ADA Americans with Disabilities Act LOCC League of California Cities
AG General Agriculture LLA Lot line Adjustment
AGMC Arroyo Grande Municipal Code LUE Land Use Element
AGPOA Arroyo Grande Police Officers' Association MER Lot Merger
APN Assesso(s Parcel Number MF CondominiumfTownhouse
APCB Air Pollution Control Board MFA Apartments
APCD Air Pollution Control District MHP Mobile Home Parks
ARC Architectural Review Committee 0 Office Professional
ASCE American Society Civil Engineers OCSD Oceano Community Services District
ASD Administrative Services Department OSCE Open Space and Conservation Element
AWWA American Water Works Association PC Planning Commission
BD Building Division PD Police Department
CA City Attomey PF Public/Quasi Public
CC City Council PPR Plot Plan Review
CCC Callfomia Conservation Corps PRD Parks & Recreation Department
CCCSIF Central Coast Cities Sell-Insurance Fund PRE-APP Pre-application
CD Community Development PSHHC Peoples' Sell-Help Housing Corp,
CDBG Community Development Block Grant PSP Planned Sign Program
CE Circulation Element PUD Planned Unit Development
CEC Callfomia Energy Commission PW Public Works Department
CEQA Callfomia Environmental Quality Act RDA Redevelopment Agency
CIP Capital Improvement Program RE Residential Estate
CIWMP Callfomia Integrated Waste Management Pian RFP Request for Proposals
CM City Manage(s Office RFQ Request for Qualifications
CMC Califomia Men's Colony RH Hillside Residential
CMP Congestion Management Plan RHNP Regional Housing Needs Plan
COC Certificate of Compliance RR Rural Residential
CPI Consumer Price Index RS Suburban Residential
CUP Conditional Use Permit RTA Reversion to Acreage
DARE Drug Abuse Resistance Education RWQCB Regional Water Quality Control Board
DC Development Code SAC Staff Advisory Committee
DEA Drug Enforcement Administration SB Senate Bill
E,C. Election Code SCAT South County Area Transit
EDD Economic Development Department SEIU Service Employees International Union
EDU Equivalent Dwelling Unit SF Single Family
EIR Environmental Impact Report SLO San Luis Obispo
EIS Environmental Impact Statement SLOCOG San Luis Obispo Council of Governments
EOC Economic Opportunity Commission SLOHA San Luis Obispo Housing Authority
EVC Economic Vitality Corporation SLONTF San Luis Obispo Narcotics Task Force
FAU Federal Aid Urban SLORT A San Luis Obispo Regional Transit Authority
FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory
FDAA Federal Disaster Assistance Administration Committee
FEMA Federal Emergency Management Agency SR Senior Housing
FID Financial Services Department SSLOCOWA South San Luis Obispo County Water Association
FPPC Fair Political Practices Commission SSLDCSD South San Luis Obispo County Sanitation District
FTA Federal Transit Administration SRRE Source Reduction & Recycling Element
FY Fiscal Year SWRCD State Water Resources Control Board
G,C. Government Code TPM Tentative Parcel Map
GC General Commercial TT Tentative Tract Map
GF General Fund TTAC Transportation Technical Advisory Committee
GP General Plan TUP Temporary Use Permit
GPA General Plan Amendment UBC Uniform Building Code
HCD California Department of Housing and Community UFC Unifonn Fire Code
Development USA Underground Service Alert
HOP Home Occupancy Permit VAR Variance
HUD Housing and Urban Development Dept. VC Village Commercial
I Industrial and Business Park VCB SlO County Visitors & Conference Bureau
ISTEA Intermodal Surface Transportation VSR View Shed Review
JPA J~ntPowersAuthority ZONE 3 San Luis Obispo County Flood Control and Water
Conservation District - Zone 3 (Lopez Project)
.
y ...oc::laanation
. .
. cognizing'
lAM I. JOHNSON
'02' Attaiaiag the
Rank of Eagle Scout
WHERE.I1S, Tbe Boy Scouts of America. since its fomuling in 1910 has been
the preeminent organization for instilling positive values in its youth -
membershil}; and
Jf"HERE.I1S, ApIJroximately two percent of ull Boy Scouts nationwide attuin the
rank of Eagle Scout; amI
Jf"HERE.I1S, Good Citizenshil}, Charucter Development, Physicul Fitness, and
Service to Others, are qualities l}romoted by the Boy Scout Program and are
demonstrate(l in both attitude and action of Eagle Scouts; und
Jf"HERE.I1S, Trool} 26 of Arroyo Grande, Culiforniu, is honoring one ofits very
own members since the Troop was sturted, \VII,I~L\.1'1 '''V1I~I;' I. .JOHNSON,
who has attuine(1 the rank of I~AGLE SCOUT. \V1LVS Eagle Project was
constructing a bulletin ward for LolJez Lake, which will hold displays of flora
amI famm &0111 the area. \VlI~L raised all the necessary money, as well as,
arranging all the needed skills. TIus l}roject took in excess of 200 hours to
COmlJlete, and save(1 the Comity of San LIUS Obispo nearly $3,000 due to his
efforts.
NOJ~ THEREFORE, BE IT RESOLf"ED, that I, Michael A. Lu(ly, Mayor of
the City of Arroyo Grande, on behalf of the City Cmlllcil, do hereby congratulate
WILLL\.1'1 I. .JOlINSON for achieving the rank ofl'1\GLE scour, and take
this opportmuty to recognize \VlI~VS colmlutment, diligence, and dedicution in
IU1dertuking and COmlJleting his Engle Scout Project.
IN Jf"IT NESS Jf"HEREOF, 1 have hereIlllto set my hand and cuused the Seal
of the City of Arroyo Grande to be affixed this II'" day of December, 200 .
MICHAELA. LillY, MAYOR
.c.
y ...ocla...atio.
cog.izi.g -
ANTHONY OLDHAM
fol' Attaining tbe
Rank of Eagle Seoat
WHERE.lIS, TIle Boy Scouts of America, since its fomuling in 1910 has been
the preeminent organization for instilling positive valnes in its youth -
membershilJ; and
Jf"HERE.lIS, ApIJroximately two percent of all Boy Scouts natiOlmide attain the
rank of Eagle Scont; and
Jf"HERE.lIS, Goo(l CitizenshilJ, Character DevelolJInent, Physical Fitness, and
Service to Others, are qnalities promoted by the Boy Scout Program and are
demonstrated in both attitude and action ofEaglc Sconts; and
Wl"IERE.lIS, Troop 26 of Arroyo Gramle, California, is honoring one ofits very
own members - UYAl" A. OLDHAM, who has attained the rank of EAGLE
SCOUT. UYAl"X'S Eagle Project was constructing a sign for Lopez Lake at the
Vista Lago swim area. TIle signlJosted warnings, schedules and other important
information for Lopez Luke. UYAN raised all the necessary money, as well as,
arranging all the needed skills. This project took 22 people donating in excess of
164 hours to complete, ami the ComIty of Sun Luis ObisllO suved a considerable
amO\Ult offl.lnds due to his efforts.
NOJ~ THEREFORE. BE IT RESOLf"ED, that I, ~lichael A. Lady, Mayor of
the City of Arroyo Grande, on behalf of the City CoIUlCil, do hereby congratulate
UYAl" A. OLDIL\J.,\[ for achieving the rank of F.AGJ~E SCOUT, and take this
opporttUlity to recognize UYAl"'S commitment, (liligence, amI (Iedication in
lUldertaking and completing his Eagle Scout Project.
IN Tf"ITNESS WHEREOF, I have herelUlto set my haml and caused the Seal
of the City of Arroyo Grande to be affixed this II'" day of December, 2001.
MICHAEL A. L.illY, MAYOR
8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVIC~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR~.y
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: DECEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period November 16 - November 30,2001.
FUNDING:
There is a $738,017.98 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - November 16, 2001 Accounts Payable Check Register
ATTACHMENT 3 - November 16, 2001 Payroll Checks and Benefit Checks
ATTACHMENT 4 - November 23,2001 Accounts Payable Check Register
ATTACHMENT 5 - November 30,2001 Accounts Payable Check Register
ATTACHMENT 6 - November 30,2001 Payroll Checks and Benefit Checks
ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of November 16 Through November 30, 2001
n ,- , , -~ ., , ww ww , , "'" w ww wW' , , ,_'w, w'wwwww,
December 11. 2001
Presented are the cash disbursements issued by the Department of Financial Services for
the period November 16 to November 30, 2001. Shown are cash disbursements by week of
occurrence and type of payment.
November 16, 2001
Accounts Payable Cks 103347-103451 2 $140,673.52
Payroll Checks and Benefit Checks 3 271. 912.43
412,585.95
November 23, 2001
Accounts Payable Cks 103472-103493 4 218,529.54
Less Payroll Cks included in Attachment 3 (206,177.04)
12,352.50
November 30, 2001
Accounts Payable Cks 5 59,120.80
Payroll Checks and Benefit Checks 6 253,958.73
313,079.53
Three Week Total $ 738,017.98
.
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (iliO) SPEGAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274)
Public Satehl (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640) i
4304 - Street Lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350)
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Dept. Index for Council.xIs
ATTACHI1ENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
11/14/01 10:16 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
444 11/09/01 088296 UNITED STATES POSTMASTE POSTAGE 010.4145.5201 2,000.00 2,000.00
103347 11/16/01 000234 A & R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303 14.00 14.00
103348 11/16/01 000468 A T & T-L/DIST SVC. L/DIST.PHONE 5400 010.4145.5403 277 .83 277 .83
103349 11/16/01 102354 ABS DELIVERY SYSTEMS, IN EDIDENCE DELIVERY CHARGE-OCT 010.4201. 5324 17.00 17.00
103350 11/16/01 102269 ALERT-ALL CORP STICKERS/BADGES 010.4211.5504 350.00 350.00
103351 11/16/01 101958 AMERICAN BENEFIT SERVIC LASERFICHE NLM TO NT 272.4201.6101 2,669.65 2,669.65
103352 11/16/01 100897 AMERICAN TEMPS HITT SVCS TO 10/26 010.4120.5303 490.75
103352 11/16/01 100897 AMERICAN TEMPS HITT SVCS TO 11/2 010.4120.5303 547.38
103352 11/16/01 100897 AMERICAN TEMPS STRASSER SVCS-10/19 010.4421.5303 604.00 1,642.13
103353 11/16/01 004134 AMERICAN WATER WORKS AS AWWA MEMBERSHIP-TAYLOR 640.4710.5503 53.00 53.00
103354 11/16/01 004914 APEX SHARPENING WORKS LINE/PLUGS-WEED EATER 010.4430.5273 54.46 54.46
103355 11/16/01 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 250.00
103356 11/16/01 006006 ARROYO GRANDE FLOWER SH FLOWERS 010.4201. 5504 69.55
103356 11/16/01 006006 ARROYO GRANDE FLOWER SH FLORAL ARRANGEMENTS 010.4001.5504 170.13 239.68
103357 11/16/01 006084 ARROYO GRANDE GLASS REPL.GLASS 010.4213.5303 93.60 93.60
103358 11/16/01 008190 B & T SERVICE STN.CONTR FUEL TANK INSPECT/CERT 010.4305.5303 450.00 450.00
103359 11/16/01 013026 BRISCO MILL & LUMBER OUTLET STRIPS 010.4201. 5604 36.34
103359 11/16/01 013026 BRISCO MILL & LUMBER LIGHT TUBES 220.4303.5255 60.86
103359 11/16/01 013026 BRISCO MILL & LUMBER MIRACLE GROW 220.4303.5613 19.87
103359 11/16/01 013026 BRISCO MILL & LUMBER LUMBER 220.4303.5613 104.50 221. 57
103360 11/16/01 013572 BRUMIT DIESEL,INC REBUILD TURBO/CORE 010.4211.5601 1,395.12
103360 11/16/01 013572 BRUMIT DIESEL,INC CORE 010.4211. 5601 321.00- 1,074.12
103361 11/16/01 013806 BURKE AND PACE OF AG CORRAL BOARD/TREATED POSTS 010.4420.5605 103.21
103361 11/16/01 013806 BURKE AND PACE OF AG LUMBER/BOLTS 350.5908.7002 30.25
103361 11/16/01 013806 BURKE AND PACE OF AG CR:LUMBER 350.5908.7002 10.83~
103361 11/16/01 013806 BURKE AND PACE OF AG LUMBER/PLYWOOD 350.5908.7002 193.38
103361 11/16/01 013806 BURKE AND PACE OF AG LUMBER 350.5908.7002 13 .15
103361 11/16/01 013806 BURKE AND PACE OF AG LUMBER 350.5908.7002 4.00
103361 11/16/01 013806 BURKE AND PACE OF AG NAILS/LUMBER 350.5908.7002 8.15
103361 11/16/01 013806 BURKE AND PACE OF AG BOLTS/PLYWOOD 350.5908.7002 95.56 436.87
103362 11/16/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-10/31 225.4553.5507 1,285.50 1,285.50
103363 11/16/01 016224 CA. LAW ENFORCEMENT ASSN CALEARS DUES-FERDOLAGE/PRYOR 010.4201.5503 100.00 100.00
103364 11/16/01 016692 CA.PEACE OFFICER'S ASSN REGIS-FERDOLAGE 010.4201.5501 204.00 204.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
11/14/01 10:16 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103365 11/16/01 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECK-OCT 010.4301.5315 32.00
103365 11/16/01 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECK-OCT 010.4425.5315 81. 00
103365 11/16/01 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECK-OCT 010.4130.5315 32.00
103365 11/16/01 018330 CA.ST.DEPT OF JUSTICE FINGERPRINT CHECK-OCT 010.4213.5315 32.00
103365 11/16/01 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECK-OCT 010.4201.5329 254.00 431.00
103366 11/16/01 101283 CALIFORNIA ELECTRIC SUP LIGHTS 010.4201.5605 79.18
103366 11/16/01 101283 CALIFORNIA ELECTRIC SUP CORD COVER 010.4201.5604 5.74 84.92
103367 11/16/01 102652 CENTRAL COAST GASES OXYGEN/ACETYLENE 010.4305.5303 26.04
103367 11/16/01 102652 CENTRAL COAST GASES OXYGEN/ACETYLENE 640.4712.5303 26.03 52.07
103368 11/16/01 023088 CHERRY LANE NURSERY LODGE POLES 010.4420.5605 133.22
103368 11/16/01 023088 CHERRY LANE NURSERY LODGE POLES 010.4424.5252 158.83
103368 11/16/01 023088 CHERRY LANE NURSERY PLANTS 010.4420.5605 40.11
103368 11/16/01 023088 CHERRY LANE NURSERY RONSTAR 010.4420.5274 85.44
103368 11/16/01 023088 CHERRY LANE NURSERY MULCH 010.4420.5605 34.23 451.83
103369 11/16/01 023322 CHRISTIANSON CHEVROLET LUBE/OIL/SAFETY INSPECT 010.4301.5601 103.00
103369 11/16/01 023322 CHRISTIANSON CHEVROLET REPR.RADIO 010.4301.5601 22.45 125.45
103370 11/16/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 010.4420.5307 12.00 12.00
103371 11/16/01 101528 COMPUTERLAND INK CARTRIDGES 010.4140.5602 369.15 369.15
103372 11/16/01 026208 CREDIT BUREAU REPORTS, CREDIT CHECK 010.4201. 5303 7.00 7.00
103373 11/16/01 101779 CTE COMPUTER TRAINING C REGIS-LACOUAGUE 010.4201.5501 199.00
103373 11/16/01 101779 CTE COMPUTER TRAINING C ACCESS 2000 INTRO-KODAJ 010.4201.5501 169.00 368.00
103374 11/16/01 026832 CUESTA EQUIPMENT CO STEEL TOE RUBBER BOOTS 220.4303.5255 17.12
103374 11/16/01 026832 CUESTA EQUIPMENT CO HITCH PIN/BRACKET/PIN 010.4211.5601 22.07
103374 11/16/01 026832 CUESTA EQUIPMENT CO SONA TUBE 010.4201. 5605 202.23
103374 11/16/01 026832 CUESTA EQUIPMENT CO SHOVELS 220.4303.5273 96 .23
103374 11/16/01 026832 CUESTA EQUIPMENT CO ROPE/KEY BLANKS 220.4303.5255 30.32
103374 11/16/01 026832 CUESTA EQUIPMENT CO GRIP PLIERS 010.4420.5273 26.74 394.71
103375 11/16/01 027144 L.N CURTIS & SONS WRENCH/ADAPTERS 010.4211.5255 617.71 617.71
103376 11/16/01 027534 D.G.REPAIR REPL.SPARK PLUGS/COIL ASSEMB. 010.4201.5601 484.11
103376 11/16/01 027534 D.G.REPAIR HEATER MOTOR 010.4430.5601 102.45 586.56
103377 11/16/01 101702 DELL MARKETING L.P. 21/19 MONITOR 272.4201.6101 1,178.07 1,178.07
103378 11/16/01 029484 DIESELRO INC. R/R BATTERIES/GLOW PLUG 010.4420.5601 511.96
103378 11/16/01 029484 DIESELRO INC. SCAN/INJECTOR PUMP 010.4305.5603 630.00
103378 11/16/01 029484 DIESELRO INC. SCAN/INJECTOR PUMP 010.4305.5255 1,444.58
103378 11/16/01 029484 DIESELRO INC. CR:LABOR 010.4305.5603 130.00- 2,456.54
103379 11/16/01 102574 EARTHLINK,INC INTERNET SVCS TO NOV 20 010.4201.5607 41. 90 41.90
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
11/14/01 10:16 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103380 11/16/01 032214 ENTENMANN-ROVIN CO TAX/SHIPPING-M/C HELMET BADGE 010.4201.5255 10.75 10.75
103381 11/16/01 033072 FARM SUPPLY CO. HI P BOOTS 220.4303.5255 53.74 53.74
103382 11/16/01 033462 JOHN FERDOLAGE 2002 LEGISLATIVE UPDATE 010.4201.5501 40.00 40.00
103383 11/16/01 101924 J.A. FISCHER, INC. DIESEL FUEL-RED CARB-2 010.0000.1202 2,003.31 2,003.31
103384 11/16/01 035802 FRANK'S LOCK & KEY INC REPR. LOCK 010.4201.5601 40.00 40.00
103385 11/16/01 035840 FRAZEE PAINT & WALLCOVE SPRAYER PARTS 220.4303.5603 274.56 274.56
103386 11/16/01 101604 BARBIE GARY REIMB.SNACK SUPPLIES-GARY 010.4425.5259 166.63
103386 11/16/01 101604 BARBIE GARY REIMB.SUPPLIES 010.4425.5255 116.55 283.18
103387 11/16/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 98.93 98.93
103388 11/16/01 041808 CRAIG HENDRICKS TUITION/BOOKS-HENDRICKS 010.4201.5502 998.24 998.24
103389 11/16/01 042302 HINDERLITER,DE LLAMAS SALES TAX REPORT 2 Q 01/02 010.4120.5303 975.00
103389 11/16/01 042302 HINDERLITER, DE LLAMAS SALES TAX RECOVERED 010.4120.5303 882.10 1,857.10
103390 11/16/01 042862 HONEYWELL, INC. MECHANICAL MAINT TO DEC 31 010.4213.5303 1,974.60 1,974.60
103391 11/16/01 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 20.89
103391 11/16/01 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 26.92 47.81
103392 11/16/01 044496 INFORMATION SERVICES DAS SVCS 10/1-10/12 010.4140.5303 2,830.40
103392 11/16/01 044496 INFORMATION SERVICES DATA COMM.SUPPORT 10/1-10/12 010.4140.5303 195.00 3,025.40
103393 11/16/01 045826 IRA'S BIKE SHOP BIKE GLOVES/HELMET 010.4201.5255 53.40 53.40
103394 11/16/01 046098 J C LANDSCAPING LANDSCAPE MAINT. 010.4420.5303 525.00
103394 11/16/01 046098 J C LANDSCAPING LANDSCAPE MAINT. 217.4460.5356 225.00 750.00
103395 11/16/01 102703 MICHELLE JARVIS REF.PARK DEPOSIT-JARVIS 010.0000.4354 26.00 26.00
103396 11/16/01 047268 JOHNSON, ROBERTS & ASSOC PHQ REPORTS 010.4201.5303 27.37 27.37
103397 11/16/01 047814 KAUTZ TOWING TOW 010.4420.5601 72 .00
103397 11/16/01 047814 KAUTZ TOWING TOW 010.4420.5601 25.00 97.00
103398 11/16/01 101173 LONGS DRUG STORE PHOTO PROCESSING-OCT 010.4201.5255 49.73 49.73
103399 11/16/01 053274 LYON & CARMEL PROF. LEGAL SVCS-OCT 010.4003.5304 11,782.81 11,782.81
103400 11/16/01 054482 MAINTENANCE SUPERINTEND MSA MEETING-9 PEOPLE 220.4303.5501 135.00 135.00
103401 11/16/01 054494 CATHY MALLORY REIMB.SUPPLIES-MALLORY 010.4423.5253 23.57 23.57
103402 11/16/01 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/BRAKE PADS 010.4201.5601 57.60
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
11/14/01 10:16 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103402 11/16/01 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER 010.4201.5601 24.44
103402 11/16/01 056394 MIDAS MUFFLER & BRAKE BATTERY/REPL.ALTERNATOR 010.4301. 5601 406.63 488.67
103403 11/16/01 056940 MIER BROS. SLURRY 640.4712.5610 136.75
103403 11/16/01 056940 MIER BROS. CONCRETE 640.4712.5610 49.11
103403 11/16/01 056940 MIER BROS. TOPSOIL 010.4430.5605 149.80
103403 11/16/01 056940 MIER BROS. CONCRETE 640.4712.5510 104.97
103403 11/16/01 056940 MIER BROS. CONCRETE 640.4712.5610 94.47
103403 11/16/01 056940 MIER BROS. CONCRETE 612.4610.5610 104.97
103403 11/16/01 056940 MIER BROS. CONCRETE 612.4610.5610 104.97
103403 11/16/01 056940 MIER BROS. CONCRETE 350.5908.7002 95.34
103403 11/16/01 056940 MIER BROS. LEACH ROCK 220.4303.5613 102.72
103403 11/16/01 056940 MIER BROS. LEACH ROCK 220.4303.5613 102.72
103403 11/16/01 056940 MIER BROS. LEACH ROCK 220.4303.5613 68.48 1,114.30
103404 11/16/01 057096 MINER'S ACE HARDWARE POLY TARPS/AMMONIA SULFATE 010.4430.5605 33.14
103404 11/16/01 057096 MINER'S ACE HARDWARE SPRAY PAINT/MISC. HARDWARE 010.4211.5601 24.90
103404 11/16/01 057096 MINER'S ACE HARDWARE DUCT TAPE/AMMONIA 010.4211.5601 23.72
103404 11/16/01 057096 MINER'S ACE HARDWARE MEASURE TAPE/LUMBER MARKER 010.4212.5255 26.76
103404 11/16/01 057096 MINER'S ACE HARDWARE RUSTSTOP SPRAY 010.4211.5601 4.27
103404 11/16/01 057096 MINER'S ACE HARDWARE POLY TARP/STRETCH CORD 010.4211.5603 6.41
103404 11/16/01 057096 MINER'S ACE HARDWARE BUNGEE CORD/STRETCH CORD 010.4211.5603 9.11
103404 11/16/01 057096 MINER'S ACE HARDWARE FITTINGS 010.4420.5605 24.39
103404 11/16/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 7.04
103404 11/16/01 057096 MINER'S ACE HARDWARE WD 40/SILICONE 010.4211.5601 9.91
103404 11/16/01 057096 MINER'S ACE HARDWARE WOOD/DOWEL 350.5908.7002 13.97
103404 11/16/01 057096 MINER'S ACE HARDWARE ELMERS CEMENT 350.5908.7002 7.48
103404 11/16/01 057096 MINER'S ACE HARDWARE AA BATTERY/HANGERS 010.4211.5255 13 .24
103404 11/16/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 15.65
103404 11/16/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 350.5908.7002 51. 33
103404 11/16/01 057096 MINER'S ACE HARDWARE BUCKETS/CRANK ROLLER 350.5908.7002 9.28
103404 11/16/01 057096 MINER'S ACE HARDWARE BULBS 010.4420.5605 10.68 291.28
103405 11/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 12.06-
103405 11/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 58.11
103405 11/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 220.4303.5201 37.57
103405 11/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 20.39
103405 11/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4211.5201 8.74
103405 11/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4211.5201 2.66
103405 11/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4211.5201 9.61 125.02
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301.5148 13 .28
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 120.31
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 108.04
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4711.5143 95.77
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 34.52
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 72.28
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 52.28
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 42.15
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 5.30
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 28.60
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
11/14/01 10:16 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103406 11/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 44.92 617.45
103407 11/16/01 100887 MOMS CLUB OF SLO REF. PARK DEPOSIT-MOMS CLUB 010.0000.4354 26.00 26.00
103408 11/16/01 058578 MULLAHEY FORD HUBCAP 010.4201.5601 31.23
103408 11/16/01 058578 MULLAHEY FORD GASKET/FLUID 010.4211.5603 200.00 231.23
103409 11/16/01 101847 NETWORK CATALYST UPGRADE COMPUTER NETWORKING 272.4201.6101 10,467.44 10,467.44
103410 11/16/01 061814 NOBLE SAW, INC. FUEL/AIR FILTERS/NUT 220.4303.5603 107.36
103410 11/16/01 061814 NOBLE SAW, INC. CHECK OUT BUSH CUTTER 220.4303.5603 30.00 137.36
103411 11/16/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 77 .42
103411 11/16/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4211.5201 34.30 111.72
103412 11/16/01 062322 ONE HOUR PHOTO PLUS PHOTO PROCESSING-OCT 010.4201.5255 11.12
103412 11/16/01 062322 ONE HOUR PHOTO PLUS PHOTOS/FILM 220.4303.5613 26.07 37.19
103413 11/16/01 063960 PACIFIC BELL PHONE 021-2713 010.4145.5403 296.43 296 .43
103414 11/16/01 065598 DOUG PERRIN REIMB.MEETING SUPPLIES-B/SALL 010.4426.6201 78.61 78.61
103415 11/16/01 066320 PIONEER EQUIPMENT CO. R/R STEERING PUMP/LUBE/OIL 010.4420.5603 231.20 231. 20
103416 11/16/01 066924 PLAQUE SHAQUE TROPHIES CITIZEN ACADEMY 010.4201.5504 69.55 69.55
103417 11/16/01 068200 PMX TRACHEAL AIRWAYS 010.4211.5206 63.83 63.83
103418 11/16/01 102673 PULITZER NOTICE OF PUBLIC HEARING 010.4002.5301 164.00
103418 11/16/01 102673 PULITZER ANNUAL FINANCIAL NOTICE 010.4002.5301 24.00
103418 11/16/01 102673 PULITZER ORD.SUMMARY-SEWER CONNECT 010.4002.5301 43.50
103418 11/16/01 102673 PULITZER NOTICE OF PUBLIC HEARING 010.4002.5301 55.50
103418 11/16/01 102673 PULITZER NOTICE OF PUBLIC HEARING 010.4002.5301 64.50
103418 11/16/01 102673 PULITZER SUBSCRIPT-TPR-CM 010.4001.5503 20.00 371.50
103419 11/16/01 069576 RADIOSHACK NEWSLINE ANSWERING MACHINE 010.4201.5255 32.09 32.09
103420 11/16/01 102631 RANGE MASTER DAY - UNIFORM 010.4201.5255 310.27
103420 11/16/01 102631 RANGE MASTER DAY-ACCESSORIES 010.4201.5255 131.55
103420 11/16/01 102631 RANGE MASTER BLACK BDU' S 010.4201. 5255 202.17
103420 11/16/01 102631 RANGE MASTER DAY-ACCESSORIES 010.4201.5255 207.95 851. 94
103421 11/16/01 102706 RESERVE ACCOUNT RESV.ACCT#21328976 010.4201. 5201 1,200.00 1,200.00
103422 11/16/01 070590 RICHETTI WATER CONDITIO RENTAL-WATER FILTER SVCS 010.4201.5604 15.00 15.00
103423 11/16/01 100192 SAN LUIS MAILING SVC OCT UTILITY BILLS MAILED 640.4710.5201 829.99 829.99
103424 11/16/01 075130 SAN LUIS OBISPO CNTY.NE CLASS AD 5554371 010.4421.5316 227.15 227.15
103425 11/16/01 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 191. 92
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
11/14/01 10:16 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103425 11/16/01 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 191. 92
103425 11/16/01 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 191.92
103425 11/16/01 075660 SAN LUIS PAINTS PAINT/PAINTING SUPPLIES 010.4201.5604 145.12 720.88
103426 11/16/01 076740 SANTA MARIA TIMES LEGAL #106254 010.4130.5301 299.25 299.25
103427 11/16/01 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211.5608 342.07
103427 11/16/01 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211.5608 34.79
103427 11/16/01 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211.5608 214.58
103427 11/16/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,363.56 1,955.00
103428 11/16/01 074490 SLO CNTY DEPT.HEALTH CROSS CONNECTION-SEPT/OCT 640.4710.5303 1,627.47 1,627.47
103429 11/16/01 074880 SLO CNTY TAX COLLECTOR PROP TAX 006,085,02308 010.4145.5551 7.00
103429 11/16/01 074880 SLO CNTY TAX COLLECTOR PROP TAX 006,085,02464 010.4145.5551 7.00
103429 11/16/01 074880 SLO CNTY TAX COLLECTOR PROP TAX 006,085,02531 010.4145.5551 12.00
103429 11/16/01 074880 SLO CNTY TAX COLLECTOR PROP TAX 006,085,02619 010.4145.5551 7.00
103429 11/16/01 074880 SLO CNTY TAX COLLECTOR PROP TAX 007,774,01253 010.4145.5551 42.00
103429 11/16/01 074880 SLO CNTY TAX COLLECTOR PROP TAX 047,125,00286 010.4145.5551 318.60
103429 11/16/01 074880 SLO CNTY TAX COLLECTOR PROP TAX 047,126,01008 010.4145.5551 7.54
103429 11/16/01 074880 SLO CNTY TAX COLLECTOR PROP.TAX 062,074,01275 010.4145.5551 26.24 427.38
103430 11/16/01 080340 SNAP-ON TOOLS CORP JUMP LEADS 010.4211.5603 45.26
103430 11/16/01 080340 SNAP-ON TOOLS CORP TEST LEADS 010.4211.5603 57.08
103430 11/16/01 080340 SNAP-ON TOOLS CORP OUTLET/HAL LITE 010.4211.5603 101. 20
103430 11/16/01 080340 SNAP-ON TOOLS CORP SCREW DRIVER/PIN PULLER 010.4211.5273 41. 25
103430 11/16/01 080340 SNAP-ON TOOLS CORP ASE GUIDES 010.4211.5503 165.32 410.11
103431 11/16/01 080808 SOUTH S10 COUNTY SANIT SEWER SVC COLL-lO/01 760.0000.2304 57,840.79
103431 11/16/01 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL ADJ-8/31 760.0000.2304 17,200.00
103431 11/16/01 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-I0/01 760.0000.2305 12,000.00
103431 11/16/01 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS ADJ-8/31 760.0000.2305 17,200.00-
103431 11/16/01 080808 SOUTH SLO COUNTY SANIT 10-1 SAN.DIST-203 N.RENA 010.4145.5401 13.47
103431 11/16/01 080808 SOUTH SLO COUNTY SANIT 10-1 SAN.DIST-ASH R/RM 010.4145.5401 13.47 69,867.73
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY HALOGEN LAMP 010.4201.5601 7.49
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY SUPER DUTY SLIM/METAL POLISH 220.4303.5601 21. 20
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY BATTERY 010.4201.5601 86.62
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY CLEANING PRODUCTS 640.4712.5601 16.46
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY CQ FLASHER 220.4303.5601 3.38
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY FILTER 010.4420.5603 35.10
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY FILTER/LAMPS 010.4211.5603 30.09
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY SPARK PLUGS 010.4211.5603 13 .87
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY PREHEATER HOSE 010.4430.5601 3.09
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY BELT 010.4211.5601 13.74
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY FILTER 010.4211.5601 135.68
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY WATER TEMP. SENDER 010.4211.5601 72 .41
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY ELECT. MOTOR CLEANER 010.4211.5603 3.83
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY BACKUP LAMP 010.4211.5601 9.84
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY CR: BACKUP LAMP 010.4211. 5601 9.84-
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY SAFETY LIGHTING 010.4211.5601 29.28
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
11/14/01 10:16 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY ULTRASORB-HAZMAT 010.4211.5325 38.52
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY SEALED BACKUP LIGHT 010.4211.5601 55.08
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY THREAD LOCKER 010.4211.5601 32.89
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY DECK BELT 010.4420.5303 24.87
103433 11/16/01 080886 SOUTHERN AUTO SUPPLY AIR FILTER 010.4211. 5601 10.23 633.83
103434 11/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 58.17
103434 11/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.53
103434 11/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 42.36
103434 11/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 25.13
103434 11/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 32.45
103434 11/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 25.67 193.31
103435 11/16/01 102704 CHERYL STEPANIAK REF. PARK DEPOSIT~STEPANIAK 010.0000.4354 26.00 26.00
103436 11/16/01 082328 STERLING COMMUNICATIONS DEC RADIO SERVICE AGREEMENT 010.4201. 5606 974.00
103436 11/16/01 082328 STERLING COMMUNICATIONS REMOTE SPEAKER MIC 010.4201.5606 73.83 1,047.83
103437 11/16/01 082836 STREATOR PIPE & SUPPLY GATE VALVE 612.4610.5603 59.41 59.41
103438 11/16/01 083382 SUPERIOR QUALITY COPIER COPIER MAINT.AGREEMENT 010.4212.5602 195.00 195.00
103439 11/16/01 084474 TELEGRAM TRIBUNE TT SUBSCR TO 3/01/02 010.4120.5503 40.50 40.50
103440 11/16/01 102695 TRD PARTS-FIOl 010.4211.5601 1,228.57 1,228.57
103441 11/16/01 086346 TROESH READY MIX CLASS #2 BASE 220.4303.5613 103.81 103.81
103442 11/16/01 102605 UNISOURCE SUPER DUTY CLEANER 010.4213.5604 51.36 51.36
103443 11/16/01 087672 UNITED RENTALS RENTAL-LADDER 612.4610.5552 13.91 13.91
103444 11/16/01 088842 VALLEY AUTO SERVICE BATTERY 010.4211. 5601 103.58 103.58
103445 11/16/01 102486 WATERBOYS PLUMBING UNCLOG URINAL AGPD 010.4213.5303 305.00 305.00
103446 11/16/01 090480 WAYNE'S TIRE LUBE/OIL/TIRES/FILTER 010.4201.5601 150.91
103446 11/16/01 090480 WAYNE'S TIRE LUBE/OIL/FILTER/WIPERS 010.4201.5601 55.30 206.21
103447 11/16/01 091026 WEST GROUP PAYMENT CTR. CA CODES ON CD SUBSCRIPT 010.4003.5503 158.36 158.36
103448 11/16/01 102705 SCOTT WETMORE REF.5C YOUTH B/BALL-WETMORE 010.0000.4613 35.00 35.00
103449 11/16/01 100431 WILLARD PAPER CO PAPER 010.4102.5255 401.25 401.25
103450 11/16/01 092976 WITMER-TYSON IMPORTS K-9 MAINT.TRAINING-OCT 010.4201.5322 135.00 135.00
103451 11/16/01 102707 JACQUELINE ZIEGLER REF.C/B DEP-ZIEGLER 010.0000.2206 250.00 250.00
TOTAL CHECKS 140,673.52
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
11/14/01 10:16 VOUCHER/cHECK REGISTER
FOR PERIOD 18
FUND TITLE AMOUNT
010 GENERAL FUND 49,463.23
217 LANDSCAPE MAINTENANCE DISTRICT 225.00
220 STREETS FUND 1,602.48
225 TRANSPORTATION FUND 1,285.50
272 CA LAW ENFORCMT TCHNLGY EQUIP. 14,315.16
350 CAPITAL IMPROVEMENT FUND 511.06
612 SEWER FUND 396.28
640 WATER FUND 3,034.02
760 SANITATION DISTRIBUTION FUND 69,840.79
TOTAL 140,673.52
ATTACHMENT 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 10/26/01 TO 11/08/01
11/16/01
FUND 010 238,401.82 Salaries Full time 152,371.56
FUND 220 12,395.94 Salaries Part-Time 23,577.39
FUND 284 5,357.19 Salaries Over-Time 13,344.07
FUND 612 4,336.47 Holiday Pay 1,705.15
FUND 640 11,421.01 Sick Pay 5,624.90
271,912.43 Annual Leave Pay -
Vacation Buyback -
Sick Leave Buyback
Vacation Pay 6,408.17
Comp Pay 4,725.07
Annual Leave Pay 6,576.97
PERS Retirement 14,887.53
Social Security 14,550.36
PARS Retirement 292.86
State Disability Ins. 635.36
Health Insurance 20,751.86
Dental Insurance 3,657.21
Vision Insurance 793.79
Life Insurance 584.50
Long Term Disability 823.22
Uniform Allowance -
Car Allowance 350.00
Council Expense -
Employee Assistance 152.46
Boot Allowance
Motor Pay 100.00
Total: 271,912.43
ATTACHMENT 4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
n(16/n 15:18 VOUCHER!CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBBR DATE NUMBER NAME DESCR! PHON NUMBER AMOUNT AMOUNT
445 1l/16/Gl 005616 CITY OF ARROYO GRANDE G.A.REIMB.l1/0a/Ol Oll.oooa .1015 206,177.04 206,177.04
446 11/16/01 074178 SLO CNTY CLERK-RECORDER NOTICE OF DETERM 010.4002.5201 25.00
446 11/16/01 074178 SLO CNTY CLERK-RECORDER NOTICE OF DETERM 010.4002.5201 25.00 50.00
447 11/16/01 102717 ROBERT OR DIANA HARRIS CLAIM SETTLEMENT #315 <)lO.4003.5327 3,447.00 3,447.00
103472 11/23/01 lO21B JACKIE ALEMAN REF. PARK DEPOSIT-ALEMAN 010.0000.4354 26.00 26.00
103473 11/23/01 100897 AMERICAN TEMPS HITT sves TO 11/9 010.4120.5303 415.25 415.25
103474 11/23/01 101465 BOOK PUBLISHING COMPANY CUSTOM BINDERS-MUNI.CODE 010.4003.5304 860.84 860.84
103475 11/23/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213 .5604 68.00
103475 1l/23/01 012754 BREZDEN PEST CON'TROL QUARTLEY PES'!' CONTROL 010.4213.5604 98.00 166.00
103476 11/23/01 013026 BRISCO MILL & LUMBER OUTLET STRIPS 010.4201.5604 36.34
103476 11/23/01 013026 BRISCO MILL & LUMBER LIGHT TUBES 220.4303.5255 60.86
103476 11/23/01 013026 BRISCO MILL & LUMBER PLANT FOOD 220.4303.5613 19.87
103476 11/23/01 013026 BRISCO MILL & LUMBER BOLTS/WASHERS/NUTS 220.4303.56l3 41. 72 153.7:1
103477 11/23/01 102109 VICTORIA BROWN REF:5C YOUTH B/BALL-BROWN 010.0000.4613 45.00 45.00
103418 11/23/01 013806 BURKE AND PACE OF AG POSTS 220.4303.5613 104.50 104.50
103419 11/23/01 101468 CAROL CARLSON REF.SEWER HOOKUP-520 PALOS SEC 760.0000.2305 2,000.00
103479 11/23/01 101468 CAROL CARLSON REF. WATER METER-520 PALOS SEC 640. aaaa .4758 96.00
103479 11/23/01 101468 CAROL CARLSON REF.DISTRIBUTION-520 PALOS 642.0000.4761 630.00
103479 11/23/01 101468 CAROL CARLSON REF. LOPEZ AVAILABILITY-520 641. 0000 .4752 1,550.00 4,276.00
103480 1l/23/01 102708 ELIZABETH CARMINATI REF.5C YOUTH B/BALL-CARMINATI 010.0000.4613 22.50 22.50
103481 1l/23/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 10.00 10.00
103482 11/23/01 029250 J.B. DEWAR, INC. OIL/LUBE 220.4303.5601 33.34
103482 11/23/01 029250 J.B. DEWAR,INC. OIL/LUBE 010.4420.5601 33.34
103482 11/23/01 029250 J .B. DEWAR, INC. OIL/LUBE 640.4712.5601 16.67
103482 1l/23/01 029250 J.B. DEWAR, INC. OIL/LUBE 612.4610.5601 16.67 100.02
103483 11/23/01 102715 ALICIA ELIAS REF.PARK DEPOSIT-ELIAS 010.0000.4354 26.00 26.00
103484 11/23/01 041184 HEACOCK WELDING NORTH TOOL BOX 010.4303.6301 489.63
103484 11/23/01 04.1184. HEACOCK WELDING NORTH 'TOOL BOX 220.43D3.5601 465.45 955.08
l03485 11/23/01 102710 IAPMO IAPMO DUES-SCHMIDT 010.4212.5503 150.00 150.00
103486 11/23/01 102712 NANCY JOHNSON REF. PARK DEPOSIT-JOHNSON 010.0000.4354 26.00 26.00
103487 11/23/01 102711 LUCY MARSHALL REF. PARK DEPOSIT-MARSHALL 010.0000.4354 25.00 25.00
103488 11/23/01 102714 KERIN MASE REF. PARK DEPOSIT-MASE 010.0000.4354 26.00 26.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
11/16/01 15:1B VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER N_ DESCRIPTION NUMBER AMOUNT AMOUNT
103489 11/23/01 101252 MCI WORLDCOM L/DIST PHONE CARD 010.4145.5403 3.68
103489 11/23/01 101252 MCI WORLDCOM L/DIST PHONE 010.4145.5403 223.15 226.83
103490 11/23/01 101566 CAROL MOORE REIMB.TUITION/BOOKS-MOORE 010.4201.5502 116.02 116.02
103491 11/23/01 074880 SLO CNTY TAX COLLECTOR PROP. TAX 007,192,060 08 OlO.4145.555l 310.14 310.14
103492 11/23/01 080964 SOU'l'HERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 17 .81
103492 11/23/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 75.78
103492 11/23/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 60.69 214.28
103493 11/23/01 100758 DON SPAGNOLO REIMB.PAVEMENT W/SHOP LODGING 010.4301. 5501 201. 64 201.64
103494 11/23/01 102007 VERIZON WIRELESS CELL PHONE-STREET 220.4303.5403 82.13
103494 11/23/01 102007 VERIZON WIRELESS CELL PHONE 010.4301.5403 16.79
103494 11/23/01 102007 VERIZON WIRELESS CELL PHONE 010.4301.5403 16.79 115.71
103495 11/23/01 101890 WATER SPECIALTIES CORP. INSTL.TOILET-621 DEL SOL 010.4211.5303 180.40 180.40
103496 11/23/01 102490 JANEE WI'IT CHEER & POM CLASS-WITT 010.4424.5351 97.50 97.50
TOTAL CHECKS 218,529.54
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
1l/lS/01 15:16 VOUCHER/CHECK REGISTER
FOR PERIOD 18
FUND TITLE AMOUNT
010 GENERAL FUND 7,235.29
Oll PAYROLL CLEARING FUND 206,17'1.04
220 STREETS FUND 807.87
612 SEWER FUND 16.67
640 WATER FUND 112.67
641 LOPEZ FUND 1,550.00
642 WATER FACILITY FUND 630.00
760 SANITATION DISTRIBUTION FUND 2,000.00
TOTAL 218,529.54 i
ATTACHMEHT 5
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
11/28/01 15;44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103497 11/30/01 000468 A T & T-LjDIST SVC. L/DIST.FAX 473-0386 010.4145.5403 41.63 41.63
103498 11/30/01 101110 AGP VIDEO VIDEO CC MEETING-IO/9 010.4101.5330 600.00 600.00
103499 11/30/01 100897 AMERICAN TEMPS STRASSER sveS-II/IO/Ot 010.4421. 5303 604.00 604.00
103500 11/30/01 102509 API WASTE SERVICES RIo BIN-DUMP/RETURN sves. 010.4213.5303 250.00 250.00
103501 11/30/01 102050 AVAYA, INC. MERLIN PHONE MAINT.AGREE 010.4145.5403 28.16 28.16 I
103502 11/30/01 100902 Aveo FIRE EXTINGUISHER SERVICE FIRE EXT. 010.4211.5303 92.43 92 .43
103503 11/30/01 009008 BANKCARD CENTER FUEL 640.4712.5501 28.00
103503 11/30/01 009008 BANKCARD CENTER MEALS 640.4712.5501 10.71
103503 11/30/01 009008 BANKCARD CENTER GASOLINE 010.4130.5501 27.43 i
103503 11/30/01 009008 BANKCARD CENTER MEAL-CROCKETT TRAINING 010.4130.5501 25.42
103503 11/30/01 009008 BANKCARD CENTER GAS-CROCKETT TRAINING 010.4130.5501 26.00
103503 11/30/01 009008 BANKCARD CENTER GAS-CROCKETT TRAINING 010.4130.5501 10.02
103503 11/30/01 009008 BANKCARD CENTER ROOM-CROCKETT TRAINING 010.4130.5501 49.45
103503 11/30/01 009008 BANKCARD CENTER ROOM-CROCKETT TRAINING 010.4130.5501 257.00
103503 11/30/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5501 44.38
103503 11/30/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5501 189.81
103503 11/30/01 009008 BANKCARD CENTER CA. PARKS & REC 010.4421. 5501 140.00
103503 11/30/01 009008 BANKCARD CENTER MEAL-MEETING SUPPLIES 010.4421.5501 40.00
103503 11/30/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 41.48
103503 11/30/01 009008 BANKCARD CENTER LEAGUE OF CA. CITIES 010.4002.5501 375.00
103503 11/30/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4140.6101 259.54
103503 11/30/01 009008 BANKCARD CENTER HALLOWEEN SUPPLIES 010.4001.5504 113.36
103503 11/30/01 009008 BANKCARD CENTER ECONO FORECAST W/SHOP 010.4101.5501 100.00
103503 11/30/01 009008 BANKCARD CENTER ECONO FORECAST W/SHOP 010.4120.5501 100.00
103503 11/30/01 009008 BANKCARD CENTER ECONO FORECAST W/SHOP 010.4130.5501 100.00
103503 11/30/01 009008 BANKCARD CENTER FUEL 010.4211.5501 21.81
103503 11/30/01 009008 BANKCARD CENTER LODGING-CAL.CHIEF CONF 010.4211.5501 502.72 2,462.13
103504 11/30/01 009750 BRENDA BARROW CIM SNACK SUPPLIES 010.4425.5259 91.67
103504 11/30/01 009750 BRENDA BARROW TURKEY TROT LABELS 010.4424.5252 10.24 101. 91
103505 11/30/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 279.31 279.31
103506 11/30/01 102728 BIRTH & FAMILY CLINIC PRE-EMPLOY. PHYSICAL-LINN 010.4301. 5315 171.00
103506 11/30/01 102728 BIRTH & FAMILY CLINIC PRE-EMPLOY. PHYSICAL-LINN 010.4301.5315 11.00 182.00
103507 11/30/01 011426 BLUEPRINT EXPRESS RG PLANS 350.5649.7001 25.47
103507 11/30/01 011426 BLUEPRINT EXPRESS RODEO DR COPIES 350.5649.7001 45.84 71.31
103508 11/30/01 101782 BOB'S EXPRESS WASH CAR WASH 010.4201.5601 204.00
103508 11/30/01 101782 BOB'S EXPRESS WASH CAR WASH 612.4610.5601 25.00
103508 11/30/01 101782 BOB'S EXPRESS WASH CAR WASH 612.4610.5603 25.00
103508 11/30/01 101782 BOB'S EXPRESS WASH CAR WASH 640.4712.5601 25.00
103508 11/30/01 101782 BOB'S EXPRESS WASH CAR WASH 640.4712.5603 25.00 304.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
11/28/01 15:44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103509 11/30/01 012168 BOXX EXPRESS UPS SHIPPING CHARGES 010.4211.5201 9.01 9.01
103510 11/30/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 89.00 89.00
103511 11/30/01 013572 BRUMIT DIESEL,INC STEEL HOURMETER 010.4211. 5601 53.74
103511 11/30/01 013572 BRUMIT DIESEL,INC cur OFF SAW 010.4211.5273 131.33
103511 11/30/01 013572 BRUMIT DIESEL,INC TOOLS 010.4211.5273 15.41 200.48
103512 11/30/01 101499 R. BURKE CORPORATION PAULDING BIKE LANE-RETENTION 350.5643.7001 4,593.65 4,593.65
103513 11/30/01 102726 SUSAN CARR REF.5 C YOUTH B/BALL-CARR 010.0000.4613 45.00 45.00
103514 11/30/01 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4213.5604 422.65 422.65
103515 11/30/01 101856 CHARTER COMMUNICATIONS MONTHLY CABLE MODEM 010.4140.5303 227.90 227.90
103516 11/30/01 023322 CHRISTIANSON CHEVROLET CONTROL 010.4212.5601 24.61
103516 11/30/01 023322 CHRISTIANSON CHEVROLET GASKET 010.4211.5601 391.42
103516 11/30/01 023322 CHRISTIANSON CHEVROLET SMOG INSPECT 010.4301. 5601 33.00
103516 11/30/01 023322 CHRISTIANSON CHEVROLET SERVICE/SAFETY INSP-PW21 010.4301.5601 42.75 491. 78
103517 11/30/01 102282 CINGULAR WIRELESS CELL PHONE-CROCKETT 010.4130.5201 35.77 35.77
103518 11/30/01 023442 CITY CLERKS ASSN.OF CAL MEMBERSHIP DUES-CITY CLERK 010.4002.5503 150.00 150.00
103519 11/30/01 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 1,560.00 1,560.00
103520 11/30/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5303 182.75
103520 11/30/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5303 189.00
103520 11/30/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 140.75
103520 11/30/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5303 133.00 645.50
103521 11/30/01 102723 COMMERCIAL MAINTENANCE PW FLOOR CLEAN 010.4213.5303 425.00
103521 11/30/01 102723 COMMERCIAL MAINTENANCE FLOOR CLEANED 010.4213.5303 450.00 875.00
103522 11/30/01 024832 COMMUNICATION SOLUTIONS INTRINSIL SWITCH 612.4610.5610 271.86 271.86
103523 11/30/01 100151 COUNTRY CHRISTMAS BOUTI REF.C/B.DEPOSIT-COUNTRY BOUTIQ 010.0000.2206 250.00
103523 11/30/01 100151 COUNTRY CHRISTMAS BOUTI BLOO. SUPERVISION-COUNTRY BOUTI 010.0000.4355 130.50- 119.50
103524 11/30/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 18.34
103524 11/30/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101. 5201 18.32
103524 11/30/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 18.34
103524 11/30/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 15.00
103524 11/30/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421.5201 35.00
103524 11/30/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 20.00 125.00
103525 11/30/01 016302 DEPARTMENT OF CORRECTIO CMC CREWS-AUG 220.4303.5303 3,486.41
103525 11/30/01 016302 DEPARTMENT OF CORRECTIO CMC CREW BILLING-OCT 220.4303.5303 2,106.98 5,593.39
103526 11/30/01 102113 NICHOLAS DEPEW REIMB.FFI CERT-DEPEW 010.4211.5501 30.00 30.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
n/2B/01. 1.5:44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
1.03527 1l/30/01 lOB19 FERGUSON ENTERPRISES, IN REPR.CLAMP 640.4712.5610 94.16 94.16
103528 11/30/01 102720 TERESA FISHER REF: PRE/SCHOOL-FISHER 010.0000.4603 90.00 90.00
103529 11/30/01 036738 GALL'S INC BICYCLE GLOVES/PANTS/BATON 010.4201.5255 262.95
103529 11/30/01 036738 GALL'S INC BICYCLE JACKET/ZIP SLEEVE BIKE 010.4201.5255 346.90 609.85
10)S30 n/30fol 101604 BARBIB GARY REIMB.SNACK SUPPLIES-GARY 010.4425.5259 73.58
103530 11/30/01 101604 BARBIE GARY REIMB.SUPPLIES-GARY 010.4425.5255 62.06
103530 11/30/01 101604 BARBIE GARY REIMB.SNACK SUPPLIES-GARY 010.4425.5259 117.55
103530 11/30/01 101604 BARBIE GARY REIMB.SNACK SUPPLIES-GARY 010.4425.5255 65.54 31.B.73
103531 11/30/01 101881 GREATAMERICAN LEASING C PANASONIC COPIER MAINT 01O.4BO.5303 319.07 319.07
103532 11/30/01 040014 HAM.ON OVERHEAD DOOR COM CHAIN/LABOR-DOOR REPAIR 010.4213.6401 575.25 575.25
103533 11/30/01 102725 LORI HERNDON REF.5 C YOUTH B/BALL-HERNDON 010.0000.4613 35.00 35.00
103534 11/30/01 100547 HI-TECH EMERGENCY PUMP HOUR METER 010.4211.5601 51.73 51.73
103535 11/30/01 102099 ICPC CQNF.REGISTRATION REGIS-POLICE CHAPLAINS 010.4201.5501 115.00 115.00
103536 11/30/01 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 73.17 73.17
103537 11/30/01 045120 INT'L CITY/COUNTY MGMT. MEMBERSHIP-ADAMS 010.4101.5503 768.00 768.00
103538 11/30/01 101848 INVENSYS METERING SYSTE METERS 640.4712.5207 8,858.70 8,858.70
103539 11/30f01 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4211.5255 13 .37 13 .37
103540 11/30/01 102722 MIKE JENNINGS REF. PARK DEPOSIT-JENNINGS 010.0000.4354 26.00 26.00
103541 11/30/01 048516 KEYLOCK SECURITY SPECIA REPR.DEADLATCH 010.4213.5303 164.76 164.76
103542 11/30/01 100916 GREG KLOSINSKI REIMB.FFI/FF11 CERT-KLOSINSKI 010.4211.5501 60.00 60.00
103543 11/30/01 050504 LAUTZENHISER'S STATION OFFICE SUPPLIES 010.4130.5201 347.38
103543 11/30/01 050504 LAUTZENHISER'S STATION OFFICE SUPPLIES 010.4130.5201 13.34 360.72
103544 11/30/01 050894 LAWSON PRODUCTS, INC. PARTS 010.4211.5601 545.16
103544 11/30/01 050894 LAWSON PRODUCTS, INC. HEAVY DUTY RACK 010.421l.560l 20.30 565.46
103545 llf30f01 101075 LEMUS ARCHITECTURE ARCHIT-TRACT94-34,43 010.4130.5303 422.50 422.50
103546 11/30/01 101034 ALAN LITTLE REF.L/SCAPE BOND~160 ANDRE 010.0000.2210 1,200.00 1,200.00
103547 11/30/01 102667 ROSEMARY LOPEZ CHEER & POM CLASS-LOPEZ 010.4424.5351 80.50 80.50
103548 11/30/01 056394 MIDAS MUFFLER & BRAKE REPL.VALVE COVER/GASKETS 220.4303.5601 301. 02
10354.8 n/30f01 056394 MIDAS MUFFLER & BRAKE SAFETY INSPECT 010.4301.5601 40.41
103548 11/30/01 056394 MIDAS MUFFLER & BRAKE REPL. STARTER/REPR. EXHAUST 010.4301.5601 206.96 548.39
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
11/28/01 15:44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103550 11/30/01 057096 MINER'S ACE HARDWARE MISC. BATTERIES/PAINTING SUPLYS 010.4420.5605 80.13
103550 11/30/01 057096 MINER'S ACE HARDWARE PAINT 350.5908.7002 20.32
103550 11/30/01 057096 MINER'S ACE HARDWARE NO TRESPASSING SIGNS 220.4303.5613 44.49
103550 11/30/01 057096 MINER'S ACE HARDWARE AAA BATTERY 612.4610.5255 6.41
103550 11/30/01 057096 MINER'S ACE HARDWARE SCREWS/LOCKWASHER/WASHER 220.4303.5613 30.56
103550 11/30/01 057096 MINER'S ACE HARDWARE MISC. SUPPLIES 010.4420.5605 3.77
103550 11/30/01 057096 MINER'S ACE HARDWARE COTTON GLOVES 350.5908.7002 1. 89
103550 11/30/01 057096 MINER'S ACE HARDWARE SPONGE/VINEGAR 350.5908.7002 6.82
103550 11/30/01 057096 MINER'S ACE HARDWARE PAINT 350.5908.7002 90.94
103550 11/30/01 057096 MINER'S ACE HARDWARE MISC. TOOLS 010.4420.5605 8.43
103550 11/30/01 057096 MINER'S ACE HARDWARE SANDPAPER/WRENCH/PLIERS 640.4712.5273 81. 27
103550 11/30/01 057096 MINER'S ACE HARDWARE HEX KEY/PLUMBING SUPPLIES 010.4211.5255 8.11
103550 11/30/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 9.89
103550 11/30/01 057096 MINER'S ACE HARDWARE KEY HOLDERS 010.4211.5255 91. 45
103550 11/30/01 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES/HARDWARE 010.4420.5605 26.80
103550 11/30/01 057096 MINER'S ACE HARDWARE LAG SCREWS 350.5908.7002 .86
103550 11/30/01 057096 MINER'S ACE HARDWARE PAINT 010.4211. 5601 8.54
103550 11/30/01 057096 MINER'S ACE HARDWARE BATTERIES/PLUMBING SUPPLIES 010.4211.5601 38.05
103550 11/30/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 640.4712.5610 8.24
103550 11/30/01 057096 MINER'S ACE HARDWARE SCREWS/BOLTS/SOCKETS 350.5908.7002 15.76
103550 11/30/01 057096 MINER'S ACE HARDWARE PAINT 010.4420.5605 10.68
103550 11/30/01 057096 MINER'S ACE HARDWARE WATER BUBBLER 010.4420.5605 29.95
103550 11/30/01 057096 MINER'S ACE HARDWARE SOFT SOAP 010.4211.5255 8.09
103550 11/30/01 057096 MINER'S ACE HARDWARE MASKING TAPE/PAINT 010.4211.5601 25.07
103550 11/30/01 057096 MINER'S ACE HARDWARE PAINT 010.4211.5255 4.27
103550 11/30/01 057096 MINER'S ACE HARDWARE LUMBER 350.5908.7002 29.86 690.65
103551 11/30/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 20.90
103551 11/30/01 057174 MISSION OFFICE PLUS OFFI CE SUPPLIES 010.4120.5201 4.27
103551 11/30/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 8.54
103551 11/30/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 35.21
103551 11/30/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 32.47 101.39
103552 11/30/01 101B29 N.AMERlCAN WILDFIRE,LTD RENEWAL N.A.WILDFIRE SUBSCR 010.4211.5503 29.95 29.95
103553 11/30/01 060300 NAT'L EMERGENCY # ASSOC NENA MEMBERSHIP-HOLT 010.4201.5503 40.00 40.00
103554 11/30/01 060450 NAT'L FIRE PROTECTION A FIRE PREVENT. SUPPLIES 010.4211.5504 384.0B 384.0B
103555 11/30/01 100202 NAT'L VOLUNTEER FIRE CO DEPT .DUES-AGFD 010.4211.5503 50.00 50.00
103556 11/30/01 102016 NFPA FIRE CODES 010.4211.5503 700.00 700.00
103557 11/30/01 102044 NOSSAMAN,GUTHNER,KNOX & PROF.SVCS-S.M.VLY WATER 640.4710.5575 7,713.94 7,713.94
103558 11/30/01 102700 PACIFIC DATACOM SYSTEMS FIREWALL SOFTWARE 010.4140.6101 3,726.81 3,726.81
103559 11/30/01 102702 PALMER/SNYDER FURNITURE PLASTIC TABLES 010.4213.6201 1,340.00 1,340.00
103560 11/30/01 065598 DOUG PERRIN REIMB.CPRS ENTRY-PERRIN 010.4421.5504 40.00
103560 11/30/01 065598 DOUG PERRIN TURKEY TROT SUPPLIES 010.4424.5252 46.75
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
n/28/01 15:44 VOUCHER/CHECK RBGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHBCK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103560 n/30/01 065598 DOUG PERRIN REIMB. TURKEY TROT SUPPLIES 010.4424.5252 11.98
103560 11/30/01 065598 DOUG PERRIN REIMB.HARVEST SUPPLIES 010.4424.5252 22.68
103560 11/30/01 065598 DOUG PERRIN REIMB.YOUTH B/BALL SUPPLIES 010.4426.6201 9.98 131. 39
103561 11/30/01 066924 PLAQUE SHAQUE PLAQUES-MCCANTS 010.4001.5201 96.30 96.30
103562 11/30/01 068484 BEAU PRYOR REIMB-GAS 010.4201.5608 31.53 31. 53
103563 11/30/01 090284 SHAWN PRYOR REIMB _ GAS 010.4201. 5608 62.24 62.24
103564 11/30/01 102673 PULITZER TPR SUBSCRIP-PD DEPT 010.4201.5503 20.00
103564 11/30/01 102673 PULITZER TPR-SUBSCRIP-ENG 010.4301.5201 20.00
103564 11/30/01 102673 PULITZER TPR SUBSCRIPT-CCD 010.4130.5301 2Q.OO
103564 11/30/01 102673 PULITZER TPR SUBSCRIP-BLDG DEPT 010.4212.5503 20.00 80.00
103565 11/30/01 063180 MADDY QUAGLINO SUPER SITTER/MOM'S BIG HELPER 010.4424.5351 175.00 175.00
103566 11/30/01 102724 JOHN REILLY REF.C/B.DEP-REILLY 010.0000.2206 250.00
103566 11/30/01 102724 JOHN REILLY SLDG.SUPER-REILLY 010.0000.4355 110. 25~ 139.75
103567 11/30/01 102719 ROSENOW SPEVACEK GROUP, RDA PROFESSIONAL sves 284.4103.5303 1,875.00 1,875.00
103568 11/30/01 100200 RRM DESIGN GROUP RG PROF.SVCS 350.5512.7501 227.50 227.50
103569 11/30/01 102699 SLO CNTY.EMERG.COMMUNIC REF.C/S.DEPOSIT-SLO CNTY ER 010.0000.2206 72 .00 72.00
103570 11/30/01 080886 SOUTHERN AUTO SUPPLY SOLENOIDS 010.4211.5601 26,96
103570 11/30/01 0808136 SOUTHERN AUTO SUPPLY HANDLE ASSEMBLY 010.4211.5601 31. 77
103570 11/30/01 080886 SOUTHERN AUTO SUPPLY HI-PER. VALVE 010.4211.5601 9.20
103570 11/30/01 080886 SOUTHERN AUTO SUPPLY SEALED BEAMLAMP 010.4211.5601 18.96
103570 11/30/01 080886 SOUTHERN AUTO SUPPLY BEAM LAMP 010.4211.5601 25.19 112.08
103571 11/30/01 082134 STATEWIDE SAFETY & SIGN SIGNS 220.4303.5613 41.34
103571 11/30/01 082134 STATEWIDE SAFETY & SIGN SIGNS 220.4303.5613 170.10 211.44
103572 11/30/01 082212 RANDY STEFFAN REIMB.MEALS-STEFFAN 010.4211.5501 )0.94 30.94
103573 11/30/01 082328 STERLING COMMUNICATIONS RADIO PARTS 010.4211.5603 516.16
103573 11/30/01 082328 STERLING COMMUNICATIONS RADIO PARTS 010.4211. 5603 33.82 549.98
103574 11/30/01 102718 ROB STRONG SLOCOG MEETING SUPPLIES 010.4130.5501 46.43 46.43-
103575 11/30/01 083420 SYLVESTER'S SECURITY AL REPR.ALARM SYS. 640.4n2.5604 265.00 265.00
103576 11/30/01 087204 DIANE ULIBARRI CRAFT JAMBOREE-ULIBARRI 010.4424.5351 691. 80 691.80
103577 11/30/01 088062 UNION ASPHALT INC PLASTER SAND 350.5908.7002 9.75 9.75
103578 11/30/01 088084 UNITED GREEN MARK,INC. COUPLERS/ADAPT 010.4430.5605 51.19 51.19
103579 11/30/01 087672 UNITED RENTALS RENT-TRACTOR 010.4420.5552 442.36 442.36
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
11/28/01 15 :44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
103580 11/30/01 101945 UNITED RENTALS, INC. RWY SAFETY GLASSES/BATTERIES 220.4303.5255 56.65 56.65
103581 "11/30/01 101512 SHARON VALIENZIE REF.5C YOUTH B/BALL-VALIENZI 010.0000.4613 80.00 80.00
103582 11/30/01 102721 JIM VARGAS REF. PARK DEPOSIT-VARGAS 010.0000.4354 26.00 26.00
103583 11/30/01 102007 VERIZON WIRELESS CELL PHONE-ENG 1 010.4211. 5403 18.85
103583 11(30/01 102007 VERIZON WIRELESS CELL PHONE-PORTABLE 010.4211.5403 21.72
103583 11/30/01 102007 VERIZON WIRELESS CELL PHONE-CM 010.4101.5403 32.28
103583 11/30/01 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 24.84
103583 11/30/01 102007 VERIZON WIRELESS CELL PHONE-PARKS SUPER 010.4421. 5602 15.64 113.33
103584 11/30/01 102248 VINE CARPET CLEANING CARPET CLEANING 010.4201.5604 441.72 441. 72
103585 11/30/01 102727 SIMONE VIOLA REF.S C YOUTH B/BALL-VIOLA 010.0000.4613 35.00 35.00
103586 11/30/01 102486 WATERBOYS PLUMBING INSTL.TOILET-621 DEL SOL 010.4211.5303 180.40 180.40
103587 11/30/01 092274 STEVE WHITNEY REIMB.HOLD ALL PILOT BAGS 010.4211.5255 97 .09 97.09
103588 11/30/01 100431 WILLARD PAPER CO PAPER 010.4102.5255 189.55
103588 11/30/01 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 490.73 680.28
103589 11/30/01 092586 LEE WILSON ELECTRIC COM MONTLY SIGNAL MAINT-OCT 010.4304.5303 1,344.10 1,344.10
103590 11/30/01 102162 WULFING'S BACKGROUND & PRE-EMPLOY, POLYGRAPH 010.4201.5303 135.00 135.00
TOTAL CHECKS 59,120.80
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
11/28/01 15:44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
FUND TITLE AMOUNT
010 GENERAL FUND 25,948.81
220 STREETS FUND 6,883.05
284 REDEVELOPMENT AGENCY FUND 1,875.00
350 CAPITAL IMPROVEMENT FUND 5,068.66
612 SEWER FUND 395.95
640 WATER FUND 18,949.33
TOTAL 59,120.80
ATTACHMENT 6
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 11/09/01 TO 11/22/01
11/30/01
FUND 010 225,288.96 Salaries Full time 157,371.26
FUND 220 11,245.07 Salaries Part-Time 26,717.77
FUND 284 4,638.09 Salaries Over-Time 9,980.68
FUND 612 3,646.30 HOliday Pay 1,118.12
FUND 640 9,140.31 Sick Pay 2,700.23
253,958.73 Annual Leave Pay -
Vacation Buyback 6,042.98
Sick Leave Buyback 2,302.59
Vacation Pay 3,487.81
Comp Pay 6,541.60
Annual Leave Pay 6,648.89
PERS Retirement 14,843.60
Social Security 15,373.23
PARS Retirement 206.51
State Disability Ins. 623.46
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Total: 253,958.73
B.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 'fl'
FROM: JANET M. HUWALDT, ACCOUNTING SUPERVISOR or
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: DECEMBER 11, 2001
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of November 30, 2001, as required by Government Code Section 53646 (b).
CIIT OF ARROYO GRANDE
MONTHLY INVESTMENT REPORT
As of November 30, 2001
""""- --"",,, "'''' "'''''''''- "'" '" "" , w"'ww,.ww '" "
December 11, 2001
This report presents the City's investments as of November 30, 2001. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of November 30, 2001, the investment portfolio
was in compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of November 30, 2001 compared with the prior
month and the prior year.
Date: November 2001 October 2001 November 2000
Amount: $9,950,000 9,450,000 8,135,000
Interest Rate: 3.66% 3.78% 6.47%
S.c.
MEMORANDUM
TO: CITY COUNCIL
LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
FROM:
SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCES
FROM THE WATER FACILITY FUND
DATE: DECEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council:
. Accept the October cash report,
. Approve the interfund advance of $422,962 from the Water Facility Fund to
cover cash deficits in other funds as of October 31, 2001.
FUNDING:
No outside funding is required.
Attachment
A - Cash Balance/lnterfund Advance Report
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH BALANCE / INTERFUND ADVANCE REPORT
At October 31,2001
Balance at Recommended Revised
Fund 10/31/01 Advances Balance
010 General Fund 837,235 837,235
210 Fire Protection Impact Fees 67,627 67,627
212 Police Protection Impact Fees 9,887 9.887
213 Park Development 429,458 429,458
214 Park Improvement 33,511 33,511
215 Recreation Community Center 1,938 1,938
217 Landscape Maintenance 27,777 27,777
220 Street (Gas Tax) Fund 115.020 115,020
222 Traffic Signalization 500,275 500,275
223 Traffic Circulation 460,332 460,332
224 Transportation Facility Impact 1,825,602 1,825,602
225 Transportation 33,551 33.551
226 Water Neutralization Impact 278,598 278,598
230 Construction Tax 198,312 198,312
231 Drainage Facility 16,930 16,930
232 In-Lieu Affordable Housing 368.270 368,270
241 Lopez Facility Fund 696,971 696,971
250 CDBG Fund (2,343) 2,343 0
271 State COPS Block Grant Fund 102,115 102.115
272 Calif. Law Enf. Technology Grant 76,856 76,856
274 Federal Universal Hiring Grant (33,310) 33,310 0
277 98-99 Fed Local Law Enforcement Grant (105) 105 0
278 99-00 Fed Local Law Enforcement Grant (37) 37 0
279 00-01 Fed Local Law Enforcement Grant 9,020 9,020
284 Redevelopment Agency (71,194) 71,194 0
285 Redevelopment Set Aside 34,917 34,917
350 Capital Projects (315,973) 315,973 .0
612 Sewer Fund 11,087 11,087
634 Sewer Facility 49,998 49,998
640 Water Fund 2.579,563 2,579,563
641 Lopez 337,525 337,525
642 Water Facility 1,397,581 (422,962) 974.619
751 Downtown Parking 37,053 37,053
760 Sanitation District Fund 69,841 69,841
Total City Wide Cash 10,183,888 0 10,183,888
1HE ABOVE LISTING ARE 1HE CASH BALANCES SHOWN IN 1HE GENERAL LEDGER
OF 1HE CITY OF ARROYO GRANDE AS OF OCTOBER 31, 2001
-
B.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES Ciiff
SUBJECT: ANNUAL FINANCIAL REPORT - FISCAL YEAR 2000-01
RECEIPT AND USE OF WATER AND SEWER DEVELOPMENT
FEES/CHARGES
DATE: DECEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council accept and file the annual report of the receipt and
use of water and sewer development fees and charges in compliance with Government
Code Section 66013.
FUNDING:
No outside funding is required.
DISCUSSION:
Government Code Section 66013 requires that within one hundred and eighty days of
the close of the fiscal year, a financial accounting of the transactions dealing with water
and sewer development fees and charges shall be made available to the public.
The basic accounting and reporting responsibilities under the Government Code require
the following:
1. A description of the charges deposited in the fund;
2. The beginning and ending balance of the fund and any interest earned from
investment of moneys in the fund;
3. The amount of charges/fees collected in the fiscal year;
4. The public improvements on which charges were expended;
5. The percentage of the total cost of the public improvements that was funded by
these charges;
6. The completed public improvements on which charges were expended;
7. Each public improvement that is anticipated to be undertaken in the current fiscal
year.
Attached to this staff report is the financial information (Attachment A) as required by
Government Code Section 66013 as of June 30, 2001. The information consists of
beginning and ending fund balances for each fee charged by the City, including interest
earned, and details of all expenditures made from these sources. The information
provided agrees to the financial records. Pursuant to Government Code Section 66013
this report is for review purposes only.
WATER AND SEWER DEVELOPMENT FEES-ANNUAL REPORT
Page 2
The City utilizes fund accounting to segregate development related fees from other City
revenues. Although the City pools its cash for investment purposes, interest income is
allocated to the facility funds based on their respective cash balances.
The City accounts for water and sewer development charges in three separate funds,
the Water Facility Fund, the Sewer Facility Fund, and the Lopez Facility Fund. The
information in Attachment A is presented in a format consistent with the annual audit of
the Fiscal Year July 1, 2000 to June 30, 2001.
The following is a description of the City funds used to track water and sewer
development related fees:
. Water Facility (Fund 642)
Water Main Charges and Distribution Charges, enacted pursuant to the provision of
Section 6-7.22 of the City Municipal Code, are accounted for in the Water Facility
Fund. These revenues are to be used for future water infrastructure improvements.
. Sewer Facility (Fund 634)
Sewer Facility revenue, enacted pursuant to the provision of Section 6-6.409 of the
City Municipal Code, is collected to help pay for improvements and future capacity
as necessary to meet the needs of the City resulting from growth and expansion.
. Lopez Facility Fund (Fund 241)
This fund is used to account for the accumulation of water availability charge
revenues. This revenue was enacted pursuant to the provision of Section 38743 of
the Government Code, and Section 6-7.22 of the City Municipal Code.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendation;
- Deny staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
Attachment:
A. Water and Sewer Development Fees and Charges
ATTACHMENT A
CITY OF ARROYO GRANDE
Water and Sewer Development Fees and Charges
Statement of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year Ended June 30, 2001
Sewer Water Lopez
Facility Facility Availability
Revenues:
Interest Income $ 4.345 $ 84,751 $ 27,319
Sewer Facility Charges 39,917
Water Main Charges 1,920
Distribution Charges 87,726
Water Availability Charges 224,900
Deer Trail Well Mitigation Fee 406,600
Total Revenues 44,262 580,997 252,219
Expenditures
Operating Expenses - - -
Excess of Operating Revenues Over
Operating Expenditures 44,262 580,997 252,219
Other Financing Uses
Capital Transfers Out 63,062 -
Excess of Revenues Over
(Under) Expenditures and
Other Financing Uses (18,800) 580,997 252,219
Fund Balance, Beginning of Year 866,053 1,301,250 369,619
Fund Balance, End of Year $ 847,253 $ 1,882,247 $ 621,838
ATTACHMENT A
CI1Y OF ARROYO GRANDE
Water and Sewer Development Fees and Charges
Sewer Facility Transfers
Fiscal Year 2000-01 Completed Work Transfers % of Project % Complete
Sewer Connection Fee Study 8,397 100% 99%
Sewer & Water Rate Study $ 16 0.06% 100%
Grand Avenue-Elm to Oak Park Boulevard 1,706 4% 2%
Sewer Master Plan 52,943 100% 88%
Total Capital Transfers $ 63,062
Fiscal Year 2001-02 Current Projects Allocation % of Project
Sewer Connection Fee Study 104 100%
Newsom Springs Drainage 140,245 45%
Grand Avenue-Elm to Oak Park Boulevard 38,294 4%
Infrastructure Inventory 10,000 33%
Sewer Master Plan 7,057 100%
Total Funding for Current Projects $ 195.700
-
8.e.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
WEDNESDAY, OCTOBER 3, 2001
COUNCIL CHAMBERS, 214 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Special City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Runels, Lubin, Dickens, Mayor Pro Tem Ferrara, and
Mayor Lady were present.
City Staff: City Manager Adams; City Attorney Carmel; Director of Administrative
Services Wetmore; Director of Public Works Spagnolo; Acting Community
Development Director Heffernon; and General Plan Update and EIR Consultant Rob
Strong were present.
3. FLAG SALUTE
Mayor Lady led the Flag Salute.
City Manager Adams gave a brief overview of the discussion outline for the meeting,
which would include receiving public comment; a review and discussion of the
Agriculture Element policies; a review of changes to the document in response to
public comment received; clarification of outstanding issues, particularly with regard
to a policy regarding E. Grand Avenue Gateway affordable housing density; an
opportunity to address any issue the City Council wants to clarify or revisit; a review
of the EIR and Statement of Overriding Considerations; and consideration of
adoption of the General Plan Update.
4. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
Ella Honeycutt, 560 Oak Hill Road, spoke in favor of retaining agricultural land and
uses in the City.
Bruce Vanderveen, 1273 Branch Mill Road, spoke in favor of converting the parcel
located at 1273 Branch Mill Road from agriculture to single-family residential. He
stated there were many people in the audience in support of the project and
requested they stand to show the Council their support.
Mona Tucker, 660 Camino Del Rey, requested the Council look favorably upon Mr.
Vanderveen's request to convert his parcel from agriculture to single-family
residential.
Special City Council Meeting
October 3, 2001
Page 2
Wayne King, representing the owners of the Vanderveen property, quoted from the
CASP Study regarding definition of prime agricultural land. He spoke in favor of
converting the Vanderveen property from agriculture to medium density single-family
residential.
Mary Vanderveen, Branch Mill Road, stated that the decisions the Council make
affect lives. She spoke in support of converting the Vanderveen property from
agriculture to single-family residential.
Ed Cardoza, 428 Greenwood Drive, expressed concerns about the condition of
Branch Mill Road. He stated that the Council's prime concern with further
development in that area should be safe access to Branch Mill Road. He stated
currently, Branch Mill Road was not safe and stated that resurfacing would be
welcome. He expressed further concerns with regard to the blind turns and hills, and
some areas that bottleneck on Branch Mill Road. He concluded by stating he was
not against development; however, he was concerned it be handled in a responsible
way.
Howard Mankins, 200 Hillcrest Drive, stated he was one of the few people who have
preserved agricultural land, his ranch is in an agriculture preserve, and that was his
choice. He stated he had watched the City grow over the years and believes that
property rights are a major issue. He said if property owners want to preserve their
land, there are tools to do that. He stated the City needs to focus on developing a
plan that addresses traffic and streets. He urged the Council to plan properly for the
City's development.
Otis Page, 606 Myrtle, thanked the Council for its arduous task in developing the
General Plan and commented that tonight the Council would be discussing the
policies on agriculture. He stated that when discussing water as a barrier to
development in the City, there is no problem with water; in discussing the traffic
issue, it is known from the consultant's testimony that the traffic model cannot be
used without proper data to make decisions about what the City should do with traffic.
He said a sound policy has been developed in that area. He stated that as the
Council considers agriculture, it should also consider the rights of people to develop
their property. He stated that the General Plan is a plan to guide development.
Pat Cusack, 1080 Newsom Springs Road, spoke in support of Mr. Vanderveen's
conversion request. He commented he had followed all of the work that has gone
into the General Plan Update, and appreciated the opportunity for providing input.
He spoke in favor of preserving as much agricultural land as possible, while at the
same time acknowledging there are certain situations that may call for some
considerations for people to convert and develop property. He supported the
residential zoning of the Vanderveen property as well as the Cherry Avenue property.
Special City Council Meeting
October 3, 2001
Page 3
Carie Randolph spoke in support of saving agricultural lands, and stated she
understood that property owners have property rights, although the lands in question
have always been zoned as agriculture. She stated that most of the public voted to
preserve the agricultural lands.
Colleen Martin, 855 Olive, stated that the previous speaker was probably referring to
the survey that was done four years ago. She reminded the Council what the survey
said, that over 88% of those surveyed said save our prime agricultural land. She
requested the Council reflect back on the results of that survey.
5. CONSIDERATION OF THE 2001 GENERAL PLAN UPDATE POLICY DOCUMENTS
AND ELEMENTS AND FINAL ENVIRONMENTAL IMPACT REPORT (FEIR)
AGRICULTURE and CONSERVATION/OPEN SPACE ELEMENT
Consultant Strong stated he would begin a review of the Agriculture Element policies.
He clarified that from the previous public hearings, the Council has gone through the
policies and objectives in the other Elements, identifying by consensus any changes. He
stated the Council had made partial progress in reviewing the Agriculture Element and
had requested some alternatives. He distributed a memo depicting anticipated objective
and policy alternatives for the Council's review and discussion. He then explained that
other policy statements have been considered and changes that had received consensus
were reflected in the Plan.
Consultant Strong explained there was one objective in the Agriculture Element (Ag1)
that had a need for further consideration of refined wording. He acknowledged that there
had been concerns expressed about the definition of prime farmland soils. He explained
the proposed wording in the draft was derived from the Local Agency Formation
Commission's definition of prime agriculture land which comes from State law, and it
basically references Class I and Class II Department of Agriculture, Natural Resources
Conservation Service land use capability classifications, and distinguishes whether
irrigated or not (provided that irrigation is feasible) it would be considered prime
agricultural land. Consultant Strong requested direction from the Council regarding the
alternative agricultural for Ag1 and Ag1-1.
Council Member Dickens commented that due to the uniqueness of this area it is
important to create or define prime agricultural lands in additional terms. He provided a
handout to Council with additional proposed wording. He also displayed two graphs
depicting soil types from the CASP report for reference purposes and gave a brief
overview of the information. Council Member Dickens recommended his proposed
additional statement be added to Consultant Strong's proposed language in Ag1-1.1, as
follows: "Prime Farm/and Soils shall also include farmland of Statewide importance as
identified in the USDA, Natural Resources ConseNation SeN/ces, outlined in the Land
Special City Council Meeting
October 3, 2001
Page 4
Inventory and Monitoring (LlM) Project Soil Survey for San Luis Obispo County,
California, Coastal Part, September 1984."
Council Member Runels disagreed with a few of Council Member Dickens' statements
regarding what prime farmland is. He stated he believed it did not make any difference
what the soil classification is, the land is operator driven. He commented that there is
urbanization all the way around a lot of the parcels in question. He also stated he
believed that property rights were an important consideration, and owners need to have
the ability to do what they want with their property. Council Member Runels supported
the revised language in Ag1 as revised by the Consultant.
Council Member Lubin asked Council Member Dickens if any agricultural zoned land
within the City would not be considered prime farmland under this definition. Council
Member Dickens responded no and provided clarification. Discussion ensued regarding
how the proposed policy could define all the agricultural zoned property as prime
farmland. Consultant Strong explained that the proposed wording of the policies do not
exempt non-prime land from conservation and preservation, but it does emphasize that
the most important focus of preservation should be on prime agricultural land. For
consistency, he supported Council Member Dickens' proposed additional wording for
Ag1-1.1 which is consistent with the CASP report and does not preclude from converting.
Mayor Pro Tem Ferrara commented that the Council had skipped through Ag1 and made
an assumption that the words "avoid, minimize, or mitigate the loss of prime farmland
soils" was something that was appropriate. He disagreed with the proposed alternative
for Ag1 and stated he believed that avoiding, minimizing, or mitigating the loss of prime
farmland weakens the policy. He strongly supported the original draft language for Ag1
of no net loss of prime farmland soils, and supported changes to Ag1-1.1 as proposed by
Council Member Dickens.
Mayor Lady asked for each Council Member's position on the revised language for
Objective Ag1 - Avoid, minimize and/or mitigate loss of prime farmland soils and
conserve non-prime Agriculture use and natural resource lands.
Council Members Lubin and Runels supported Ag1 as revised.
Council Member Dickens stated he preferred to have no net loss of prime farmland so he
would go support the original wording of the Objective as drafted.
Mayor Pro Tem Ferrara stated he would not support Ag1 as revised.
Mayor Lady supported Ag1 as revised.
Mayor Lady asked for each Council Member's position on the additional language to
Ag1-1.1 as proposed by Council Member Dickens.
Special City Council Meeting
October 3, 2001
Page 5
Council Member Lubin supported the additional language to Ag1-1.1.
Council Member Runels did not support the additional language to Ag1-1.1.
Council Members Dickens, Mayor Pro Tem Ferrara, and Mayor Lady supported the
additional language to Ag1-1.1.
There was majority consensus of the Council on the wording of Ag1 and Ag1-1.1 as
follows:
Ag1 - Avoid, minimize and/or mitigate loss of prime farmland soils and conserve non-
prime Agriculture use and natural resource lands.
Ag1-1.1 - "...Prime farmland soils shall also include farmland of Statewide importance as
identified in the USDA, Natural Resources Conservation Services, outlined in the Land
Inventory and Monitoring (LlM) Project Soil Survey for San Luis Obispo County,
California, Coastal Part, September 1984."
Consultant Strong referred to Ag1-1 and requested direction from the Council regarding
the deletion of the introductory statement, "Except as' already committed to County
Fringe Area Residential Rural and Suburban Development and the City's established
urban land use pattern,". There was consensus of the Council to delete the statement
from Ag1-1. Revised Ag1-1 reads as follows:
Ag1-1 - Designate prime farmland soils that are not predominately committed to non-
Agricultural development as Agriculture (Ag) and/or Agriculture Preserve (AgP), whether
or not in current agricultural productive use.
Council Member Dickens requested adding a statement under Ag2-1 to read as follows:
"Support requests that seek to provide needed surface and/or ground water resources
for agricultural irrigation to those properties zoned Agriculture, Very Low Density and
Low Density." Consultant Strong indicated the statement was consistent with the
objective. There was some discussion on the definition of "Support requests" as used in
the statement. Following discussion, there was a suggestion to change the words
"Support requests that seek" to "Support efforts".
There was consensus of the Council to add the statement as policy 2-1.2 as follows:
Ag 2-1.2 - Support efforts to provide needed surface and/or ground water resources for
agricultural irrigation to those properties zoned Agriculture, Very Low Density and Low
Density.
Mayor Pro Tem Ferrara referred to Ag2 and wanted to ensure that the Land Use Element
also contains supporting language with regard to ensuring sufficient water for sustaining
agriculture. Consultant Strong referred to the cover page of the Agriculture,
Special City Council Meeting
October 3, 2001
Page 6
Conservation and Open Space Element which states that it is an integral part of the Land
Use Element.
Consultant Strong referred to alternative wording provided in Ag3-1, Ag3-14, Ag3-14.1,
Ag3-14.2 and requested direction from the Council on the proposed revisions. Following
discussion, there was consensus of the Council on the policies as follows:
Ag3-1 - Excopt as provided iA -"€I 1 1, Designate non-prime farmland soils for all lands
currently in agricultural use and vacant lands that have been used for agricultural
production at least six months during the past ten (10) years as Agriculture (Ag) unless
otherwise classified and partiallv developed for non-Aqricultural uses.
Ag3-14 - Consider re-classification iAtO \,IreaA \,ISO of an Ag parcel (or contiguous-set of
parcels) withiA City eO\,lAsarios or SI3AOrO of IRR\,Ionco, only if and when the parcel or set
of parcels is less than the minimum size (e.g. leqallv non-conforrninq as to area) and is
"isolated" from other agricultural uses.
Ag3-14.1 - "Isolated" shall refer to a parcel or set of parcels being Dredominatelv
separated from other nearbv Aqriculture areas. or Dredominatelv surrounded (OR all four
~ by existing urban non-aqricultural uses, such that it lacks contiguity with or
connection to other areas of existinq or Dotential agricultural use.
Ag3-14.2 - In cases considered for conversion re sosi€JAatioA, the parcel(s) shall be
adequately served by appropriate infrastructure and any development application shall
be subject to environmental analysis as referenced in ACOSE Policy Ag1-4.
Consultant Strong referred to Ag5-2.2 and explained the Planning Commission
discussed minimum agricultural buffer distance requirements and the need for flexibility
to fit existing conditions. The Commission recommended that 'No portion of any new
residential structure should be located closer than 200 feet from the site of agricultural
operations. Greater or lesser distances may be required based upon site-specific
circumstances" .
Council discussion ensued with regard to minimum agricultural buffer distances. Mayor
Pro Tem Ferrara suggested addition of wording to include consideration of established or
existing farming operations or practices. The Council reached consensus on Ag5-2.2 as
follows:
Ag5-2.2 - No portion of any new residential structure within a non-Agricultural land use
designation shall be located closer than 100 feet from the site of agricultural operations
within an Agricultural land designation. Greater distances may be required based upon
site-specific circumstances, to include consideration of established or existinq farminq
operations or Dractices.
Special City Council Meeting
October 3, 2001
Page 7
Council Member Dickens referred to Ag5-2.3 and requested that the wording be revised
to require that the buffer area be "noticed and/or" fenced and landscaped. He also
referred to Ag5-2.4 and said that a 20 foot landscape buffer area was not deep enough
and proposed it be increased to 30 feet.
Following discussion, there was Council consensus on Ag5-2.3 and Ag5-2.4 as follows:
Ag5-2.3 - The buffer area shall be noticed and/or fenced and landscaped in such
manner to discourage human and domestic animal movement between the urban and
agricultural areas and to screen urban uses from dust and wind-borne materials.
Ag5-2.4 - The buffer area shall contain a minimum 20 feet depth of landscaping.
Plantings shall be sufficiently dense and mature to provide aerosol protection within the
first year of establishment. Greater landscaping depth may be required based upon site-
specific circumstances, to include consideration of established or existina farmina
oDerations or Dractices.
Mayor Lady called for a break at 9:25 p.m. and reconvened the meeting at 9:36 p.m.
Mayor Pro Tem Ferrara referred to C/OS1-1.1 and stated that the definition of what
constitutes a "scenic resource" is underdeveloped. He requested the last segment of the
sentence read as follows: .....unique to the City, or contribute to the rural, small town
character of the City." There was consensus of the Council on C/OS1-1.1 as follows:
C/OS1-1.1 - For purposes of this policy, a 'scenic resource' may refer to agricultural
land, open spaces, hillsides, ridgelines, canyons, valleys, landmark trees, woodlands,
wetlands, streambeds and banks, as well as aspects of the built environment that are of
a historic nature, uniaue to the Citv. or contribute to the rural. small town character of the
Citv.
Council Member Dickens requested an Implementation Measure be added as
Ag/C/OS.21 as follows: "SUDDort the establishment of a local fundina mechanism. as
identified bv Citv Council. which allocates funds toward the voluntarv Durchase of
aaricultural conservation easements." There was consensus of the Council to add the
Implementation Measure as proposed.
Consultant Strong referred to a memorandum distributed to the Council dated October 3,
2001 relating to additional policy clarifications regarding density and mixed use projects
prior to comprehensive Development Code revisions. He recommended that a policy be
included in the Introduction of the 2001 General Plan and repeated as LU5-12 directing
staff to initiate at the earliest feasible time a Development Code Amendment including a
provision substantially as follows: "Mixed Use developments in current VC, HC, GC, or I
zones - Any combination of mixed sues, or any project proposing a residential
component in a commercial or industrial district shall be considered pursuant to
Conditional Use Permit approval (Development Code Section 9-03-050) or Planned Unit
Special City Council Meeting
October 3, 2001
Page 8
Development Permit approval (Development Code Section 9-03-160). In addition, where
affordable housing is proposed in a Mixed Use designation, density incentives exceeding
25% may be considered." There was consensus of the Council to approve staff's
recommendation.
Consultant Strong reviewed responses to public comment and stated that there were no
land use designation changes to the Land Use Element Map or substantive changes to
the policies.
Mayor Pro Tem Ferrara stated he had some suggested wording changes in the General
Plan Elements, as follows:
Take out "an" on Page LUE14, LU9 - "Provide for aR appropriate maintenance,
development...." . Council concurred.
Add "CEQA review" and omit rest of sentence on Page LUE17, LU11-3.3 - "...Any
project that would degrade the Level of Service at the peak hour per City circulation
policies will require CEQA review a StateR'1ent of Overrielin~ Consielomtiens er CEQ^
finelin~s. Council concurred.
Mayor Pro Tem Ferrara referred to Page CE9, CT5-6.2 and stated he was not sure it
needed to remain as a General Plan Policy. Discussion ensued regarding Project Study
Reports, funding plans for projects; and the roles of County of San Luis Obispo, Caltrans,
and SLOCOG in reviewing regional projects. Following discussion, Council reached
consensus on the following revision to CT5-6.2 as follows:
CT5-6.2 - Request that the County, Caltrans, and SLOCOG consider proportional
participation in Les Berres, EI CaR'1j3e, Trattis Way, Fair Oaks, Valley anel Halsyon Reael
iR'1j3revoments between Highway 1 anel Frooway 101 Droiects involvino reoional traffic
impacts.
Consultant Strong indicated this was the opportunity for the Council to clarify or revisit
any other issues.
Mayor Lady stated he would like to readdress Land Use Areas 7Eb - East Myrtle, East
Cherry and East Cherry Extension East of Noguera Place South of Arroyo Grande
Creek, Including Lierly Lane; 7Sb - South of East Cherry Avenue, East of Traffic Way;
and the Vanderveen property off of Branch Mill Road.
Mayor Pro Tem Ferrara stated he would like to readdress Land Use Area 2, Rancho
Grande/Noyes Road.
Mayor Lady referred to the 10+ acres on East Cherry and suggested an alternative land
use. He suggested a changed use from agriculture to a Planned Development with an
agricultural buffer, with the agricultural portion to be for non-pesticide farming uses. He
Special City Council Meeting
October 3, 2001
Page 9
explained this would allow the zoning change of the 1.3-acre portion owned by the
Japanese Welfare Association to be residential; and the Planned Development would
allow smaller residential lots.
Mayor Pro Tem Ferrara agreed that Mixed Use is a good reclassification and the
Planned Development would specify uses and result in a good plan. He inquired
whether the 2-acre parcel on Traffic Way currently zoned Highway Commercial would be
included.
Discussion ensued with regard to Mixed Use classifications; Planned Developments;
non-pesticide use farming; and clarification regarding the intent of integrating an
agricultural related component to the land use designation, rather than referring to it as
an agricultural buffer.
Council Member Lubin referred to the Planned Development concept and asked if the
Council designates the parcel as Planned Development with an Agricultural component,
does the Planned Development proposal come back to the Council for approval of
specifics with regard to the project? Consultant Strong responded yes.
ConsuHant Strong clarified that the General Plan land use classification is not the zoning;
therefore by designating it for a combination of residential and Mixed Use to include
agricultural retention on portions of the property, the General Plan designation is
complete. He explained the hearing process the property owner would have to complete
in order to proceed with rezoning the property from agriculture and receiving Council
approval for a Mixed Use Planned Development.
City Attorney Carmel explained that due to the unique nature of this proposal, he stated
the text change within the General Plan should be very specific with regard to setting
parameters for development of the property. He suggested the Council determine
roughly what portion of the property should be agricultural and what portion of the
property and what lot sizes are preferred for the residential component.
Mayor Lady suggested lot sizes of approximately 5,500 square feet.
Mayor Pro Tem Ferrara summarized the discussion by clarifying that this planning area
would be classified as Mixed Use, Planned Development, and would contain a residential
component with approximate lot sizes of 5,500 square feet, an agricultural component
which may include the operation of an organic farm, a teaching farm, or other agricultural
related use, and would also contain a Highway Commercial frontage of approximately
2.5 acres which would border Traffic Way and Cherry Avenue.
City Attorney Carmel and Consultant Strong stated this language was specific enough for
the General Plan.
Special City Council Meeting
October 3, 2001
Page 10
Following further discussion, there was consensus of the Council regarding Land Use
Study Area 7Sb - South of East Cherry Avenue, East of Traffic Way as proposed by
Mayor Lady.
Council Member Runels referred to the Vanderveen property on Branch Mill Road and
gave a brief overview of the area's history. He suggested that it was appropriate to
change the land use designation the applicant has requested from Agriculture to Medium
Density Single Family Residential.
Mayor Lady stated he could support that suggestion.
Council Member Dickens asked if it would be appropriate to look at the remaining four
parcels the same way. He said if the subject parcel was changed, the other parcels
should also be changed.
Mayor Lady stated the other parcels should be considered on their own merit at such
time that the property owners request a redesignation.
Council Member Dickens referred to Ordinance No. 153 C.S. which was adopted in May
1977 and read portions of the Ordinance that said property was rezoned from "A"
Agriculture to "A-D" Agriculture District with the "-D" override to provide a basic five (5)
acre minimum parcel size. He displayed a map highlighting those areas. He asked City
Attorney Carmel if the Council would need to readdress this particular Ordinance.
City Attorney Carmel replied that as with all new General Plan designations, ultimately
the Council will have to render the zoning consistent with the new General Plan
designation. He stated that this property was not any different than rezoning any other
property consistent with its General Plan designation. He explained that all ordinances
can be amended or repealed.
Council Member Dickens stated that the objective of providing the Ordinance was to
display the intent of the owners in the area at that particular time, the intent of the
Council at that time, and it was part of the conditions of approval of the Greenwood
Tract. He suggested that if it were the intent of the Council to look at these smaller
parcels with a transition from agriculture to non-agriculture, it would set a precedent. He
further discussed some of the agricultural and open space uses surrounding the subject
property.
Mayor Pro Tem Ferrara asked if the modification to Ag1-1.1 with regard to prime
farmland soils would in any way impact this decision. Consultant Strong responded that
proposed policies of the General Plan Update do not apply until they're adopted. City
Attorney Carmel explained that the policy comes into effect when it is adopted which
would be simultaneously with the adoption of the new land designations.
Special City Council Meeting
October 3, 2001
Page 11
Mayor Pro Tem Ferrara asked Consultant Strong to display the map depicting the area
and expressed concerns with creating a domino effect by converting agricultural land.
He stated he did not favor a change in land use designation; however, if the Council was
moving in that direction, he would ask there be some consideration for Single Family Low
Density. He stated this would be a good compromise.
Council Member Lubin stated he had considered both sides of the issue and it appeared
that if the Council was moving in the direction of reclassification to residential, one of the
things to accomplish was maintaining the City's rural atmosphere. He stated it appeared
appropriate to have the beginning of some buffering in terms of residential. He agreed
with Mayor Pro Tem Ferrara that it was appropriate to lower the density and supported
classifying the property as Low Density (1 uniVacre).
Consultant Strong explained the current residential zoning classifications and then gave
an overview of the proposed residential zoning classifications.
Council Member Dickens referred back to the public workshops in 1998 and stated that
the community overwhelmingly opposed the conversion of agriculture to low-density
development. He read from an ad the farmers took out in the newspaper opposing
development on prime farmlands. He further read a portion of a 1998 letter from
Lorraine and Leroy Saratari regarding zoning regulations and restrictions that property
owners must comply with and opposing any change in zoning designations. He
concluded by stating he could not support conversion of agriculture to residential.
Council Member Runels asked the Mayor if the Council was going to move forward to
give some direction on the matter. Mayor Lady said yes.
Council Member Runels stated he would like to see Medium Density (4.5 units per
acre); however, he stated it appeared from the discussion that there was more
support for Medium-Low Density which would be 2.5 units per acre.
Mayor Lady stated he could support the Medium-Low Density (2.5 units per acre).
Council Member Lubin stated he would support Low Density (1 unit per acre). He
stated this was a transitional area and it should be built out properly.
Mayor Pro Tem Ferrara stated that he could not support the density that the Mayor
was proposing.
Council Member Runels referred back to the Low Density classification (1 unit per
acre) for discussion. Mayor Lady stated that density was not what he had envisioned
for the property.
Special City Council Meeting
October 3, 2001
Page 12
Council Member Lubin stated it was not a proper location for a higher density
classification, and that it was more of a rural area that he did want to see urbanized.
He stated that one-acre lots would be more appropriate for this area.
Mayor Lady commented that based on the discussion, there was no consensus on
either the Low-Medium (2.5 units per acre) or the Low Density (1unit per acre)
classification.
Council Member Lubin commented he thought if no consensus was reached, then it
would stay, as is, a 5-acre Agriculture parcel.
Mayor Pro Tem Ferrara stated he would support that.
Mayor Lady inquired of Council Member Lubin whether he had made a suggestion of
2 units per acre.
Council Member Lubin stated that would still be half acre lots, similar to Rancho
Grande, and that would be too much for that area.
Mayor lady commented on the difference in topography between the two locations.
Council Member Runels referred back to Council Member Lubin's suggestion of one
unit per acre and giving the applicant the option of saying whether he wants to do
something with the property or not.
Mayor Lady stated he would support it.
Following further Council comments, consensus was reached by a majority of the
Council Members for conversion of the parcel from Agriculture to Low Density Single
Family Residential (1 unit per acre).
Mayor Lady referred to Land Use Study Area 7Eb - East Myrtle, East Cherry and East
Cherry Extension East of Noguera Place and South of Arroyo Grande Creek, including
Lierly Lane.
Council Member Dickens declared a conflict of interest due to property ownership and
stepped down from the dais.
Consultant Strong reviewed the Planning Commission's recommendation to reclassify
from Residential Rural to Single Family Residential, Medium Density (SFR-MD), subject
to a requirement for a neighborhood plan to coordinate infrastructure improvements and
providing for an agriculture buffer to the southeast and Conservation/Open Space along
Arroyo Grande Creek to the north and east.
Special City Council Meeting
October 3, 2001
Page 13
Mayor Lady stated he could support that recommendation. Following discussion, it was
determined that consensus had already been reached on this land use area, and there
was no change.
Council Member Dickens returned to the dais.
Mayor Pro Tem Ferrara referred to Land Use Study Area 2 - Rancho Grande at Noyes
Road and requested reducing the density due to potential encroachment on the hillside.
He stated he would not favor a retaining wall on Noyes Road and due to the geophysical
constraints of the area, 35 units is much too dense.
Discussion ensued with regard to Environmental Impact Reports (EIRs) and the nature
and topographical features of the area. Council Member Lubin and Mayor Lady shared
concerns expressed by Mayor Pro Tem Ferrara; however, the stated designation allows
"up to" a maximum of 35 units and the EIR would address environmental issues with
regard to the property and the Council could make a determination with regard to the
number of units. Council Member Runels agreed. Following discussion, there was
majority consensus to leave the classification as Planned Development (PO) designation
allowing up to 35 dwelling units.
Council Member Runels referred to the Circulation Element, Objective CT2 and asked for
further clarification and explanation.
Consultant Strong referred to the first page of the Circulation Element, Objective CT2
and explained that policies CT2-1, CT2-2, CT2-3, and CT2-4 identify future evaluations
and considerations and what happens if it is impossible to attain or maintain LOS 'C' in
the future. He explained that Policy CT2-4 suggests the City should periodically review
the LOS policy and actual system performance to identify model deficiencies and
consider programs, mitigation measures and/or policy revision and refinement.
6. AUTHORIZATION TO CONTRACT FOR TELEVISING THE CITY COUNCIL
MEETING ON OCTOBER 9. 2001
Staff recommended the Council authorize the City Manager to contract for services and
allocate $600 for televising the City Council Meeting on October 9, 2001, if adoption of
the General Plan is continued to that meeting.
Council Member Lubin moved to authorize the City Manager to contract for services and
allocate $600 for televising the City Council Meeting on October 9, 2001, if adoption of
the General Plan is continued to that meeting. Mayor Pro Tem Ferrara seconded the
motion. The motion passed 4-1 by voice vote, with Council Member Runels dissenting.
7. ADJOURNMENT
Special City Council Meeting
October 3, 2001
Page 14
The meeting was adjourned to the Regular City Council Meeting of Tuesday, October 9,
2001 at 7:00 p.m. in the Council Chambers, 215 East Branch Street. Mayor Lady
adjourned the meeting at 11 :55 p.m. in memory of Karl Hogan, a former member of the
Arroyo Grande City Council from 1980 to 1984.
Michael A. Lady, Mayor
Attest:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, NOVEMBER 13, 2001
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 6:18 p.m. Mayor Pro Tem Ferrara, Council Members
Runels, Lubin and Dickens, City Manager Adams, and City Attorney Carmel were present.
1. PUBLIC COMMENT:
None.
2. CLOSED SESSION:
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government
Code Section 54957.
Title: City Manager
3. CLOSED SESSION ANNOUNCEMENTS:
Mayor Lady announced that there was no reportable action from the closed session.
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 6:48 p.m. to the regular City Council meeting of
November 13, 2001.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
MINUTES
REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
TUESDAY, NOVEMBER 13, 2001
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Runels, Dickens, Lubin, Mayor Pro Tem Ferrara
and Mayor Lady were present.
RDA: Board Members Runels, Dickens, Lubin, Vice-Chair Ferrara, and
Chair Lady were present.
City Staff Present: City Manager Adams; City Attorney Carmel; Director of
Administrative Services Wetmore; Director of Financial Services
Snodgrass; Community Development Director Strong; Acting
Director of Parks, Recreation, and Facilities Perrin; Chief of Police
TerBorch; Director of Public Works Spagnolo; and Consultant
Senior Engineer Campbell.
3. FLAG SALUTE
Members of Cub Scout, Den 1, Pack 13 led the Flag Salute.
4. INVOCATION
Jean Bowser, Bahai Faith, delivered the invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
6.a. Resolutions and Ordinances Read in Title Only
Council Member Runels moved, Mayor Pro Tem Ferrara seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Otis Page, 606 Myrtle, spoke regarding the Referendum that was filed relating to the
adoption of the General Plan. He quoted Election Code Section 18600(a) and (b)
relating to misrepresentation by a circulator and stated he believed that the press
release issued by the proponent contains erroneous information which misrepresents
the facts and misleads the public. He requested that the Council agendize the issue for
discussion.
CITY COUNCIL MINUTES
NOVEMBER 13, 2001
PAGE 2
8. CONSENT AGENDA
Council Member Lubin pulled Item 8.e.
Council Member Dickens moved and Council Member Runels seconded the motion to
approve Consent Agenda Items 8.a. through 8.j., with the exception of Item 8.e., with
the recommended courses of action.
S.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period October 16,
2001 through October 31, 2001.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of
October 31, 2001.
S.C. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility
Fund.
Action: Received and filed September 2001 Cash Report and approved the
interfund advance from the Water Facility Fund to cover cash deficits in other
funds as of September 30, 2001.
S.d. Consideration of Approval of Minutes.
Action: Approved minutes as submitted for the Special City Council Meeting of
October 23, 2001 and Regular City Council Meeting of October 23, 2001.
S.f. Consideration of Authorization to Solicit Bids for March 2001 Storm
Restoration at Rodeo Drive, Project PW-01-04.
Action: 1) Approved the construction plans and specifications and authorized the
Department of Public Works to solicit public construction bids for the March 2001
Storm Restoration at Rodeo Drive Capital Improvement Project; and 2) Found
that the March 2001 Storm Restoration at Rodeo Drive Capital Improvement
Project is categorically exempt from CEQA pursuant to Section 15301 (d) and
directed Administrative Services to file a Notice of Exemption.
S.g. Consideration of Adoption of a Resolution to Change the State License for
the Children In Motion Program and Approve the Memorandum of
Understanding with United Cerebral Palsy (UCP) of San Luis Obispo
County.
Action: Adopted Resolution No. 3557 acknowledging the Children In Motion
Program is changing its State License to accept non-ambulatory participants and
approved the Memorandum of Understanding.
S.h. Consideration of Huasna Road Pavement Overlay, City Project No. PW-01-
03, Notice of Completion, Final Progress Payment No.2, and Retention
Release.
Action: 1) Authorized Final Progress Payment in the amount of $25,422.00; 2)
Directed staff to file a Notice of Completion; and 3) Authorized release of the
retention in the amount of $22,549.99, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
S.i. Consideration of Adjustment to Employee Medical Insurance Benefits.
Action: 1) Adopted Resolution Nos. 3558, 3559, 3560, 3561, and 3562
amending City participation in the CalPERS medical insurance program; 2)
Adopted Resolution No. 3563 amending medical insurance benefits for
CITY COUNCIL MINUTES
NOVEMBER 13, 2001
PAGE 3
management employees; 3) Approved the letter of agreement modifying the
MOU with AGPOA regarding medical insurance benefits; and 4) Approved the
letter of agreement modifying the MOU with SEIU regarding medical insurance
benefits.
a.j. Consideration of Determination of Industrial Disability.
Action: Adopted Resolution No. 3564 determining that Senior Police Officer
Richard Checansky suffers from an industrial disability.
AYES: Lubin, Runels, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
S.e. Consideration of Authorization to Solicit Construction Bids for Oak Park
Boulevard Street Widening Project, Project PW.00.01.
Action: 1) Approve the construction plans and specifications and authorize the
Department of Public Works to solicit public construction bids for the Oak Park
Boulevard Street Widening Capital Improvement Project; 2) Appropriate $81,623
from the Transportation Facility Impact fund for the Oak Park Boulevard Street
Widening Capital Improvement Project; 3) Accept and record on behalf of the
City Grant Deeds from the four property owners on Oak Park Boulevard; and 4)
Find that the Oak Park Boulevard Street Widening Capital Improvement Project
is categorically exempt from CEQA pursuant to Section 15301 (c) and direct
Administrative Services to file a Notice of Exemption.
Council Member Lubin commented that one side of Oak Park Boulevard was within the
City limits of Grover Beach. He asked if the project was being coordinated with the City
of Grover Beach. Director Spagnolo responded that Arroyo Grande was proceeding
with its portion of the project. He explained that Grover Beach was in the design phase
and their portion of the project which had been funded by SLOCOG. Council Member
Lubin asked if the portion from Atlantic City Avenue to the freeway was going to be
widened. Director Spagnolo replied that it would be; however, it was included as part of
Grover Beach's project.
On motion by Council Member Lubin to approve staff's recommendation, seconded by
Council Member Runels, and on the following roll-call vote, to wit:
AYES: Lubin, Runels, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
CITY COUNCIL MINUTES
NOVEMBER 13, 2001
PAGE 4
9. PUBLIC HEARINGS
9.a. Consideration of the Request from South County Sanitary Service for
Integrated Solid Waste Collection Rate Increase.
City Manager Adams presented the staff report. He explained that the item had
originally been considered at the September 25, 2001 City Council meeting and the
Council had directed staff to further assess the findings in the Solid Waste Rate Review
report. He explained that the formal rate review was further assessed by him, the City
Attorney, Director of Financial Services, and the Manager of the Integrated Waste
Management Authority, and the results of this additional analysis confirmed that the
review was performed correctly and was consistent with the City of San Luis Obispo
Rate Review Process and Methodology Manual. City Manager Adams further
addressed concerns identified by the Council regarding retroactive reimbursement;
issues relating to operating profit; setting rates based on a proposed volume based rate
structure; phasing the increase in over a two-year period; and clarification regarding
terms in the Franchise Agreement. Staff recommended the Council adopt a Resolution
approving integrated solid waste collection rate increases.
Mayor Lady opened the Public Hearing and invited comments from those in the
audience who wished to be heard on the matter. Hearing no public comments, Mayor
Lady closed the Public Hearing.
Mayor Pro Tem Ferrara referred to the breakdown of customer accounts for both Arroyo
Grande and Pismo Beach as presented in the staff report and stated that the
percentage of accounts receiving 32-gallon service was close in both cities. He spoke
of the need to maintain recycling rates and asked how a volume based fee structure
would impact recycling efforts.
Tom Martin, Controller for South County Sanitary Service, indicated that every home in
the City has a blue recycling container. He noted that there were more persons per
household in Arroyo Grande. He explained that customers receive a 32-gallon recycling
container; however, the may request a larger, 64-gallon, recycling container for no
additional cost.
Mayor Pro Tem Ferrara inquired about the extra bag rate of $4.36 and asked if that
applied to garbage and recycling.
Mr. Martin responded that it applied only for garbage.
Council Member Lubin asked Mr. Martin if there was a significant change in service
when the City of Pismo Beach went to a volume based rate structure.
Mr. Martin explained that the City of Pismo Beach started off their program with a
volume based rate structure.
CITY COUNCIL MINUTES
NOVEMBER 13, 2001
PAGE 5
Council Member Runels commented on costs for replacement of equipment and the
increase in the number of trucks South County Sanitary has had. He also commented
that the fees to dump at the landfill are higher. He supported staffs recommendation.
Council Member Dickens expressed concern about the impacts of a large rate increase
for citizens, especially for those on fixed incomes. He supported staffs
recommendation and recommended that a press release be issued informing citizens of
the program available to assist low-income households. He further commented that he
would like to consider requests for increases on an annual basis.
Council Member Lubin said to avoid large increases, he supported reviewing requests
for rate increases on an annual basis. He stated he was leaning toward the volume-
based fee structure and commented that those disposing of trash to the landfill should
pay the higher fee. He supported looking into the volume based fee structure.
Mayor Pro Tem Ferrara stated at first he was looking toward a volume-based approach;
however, having looked at the numbers, he was concerned about the resulting
increases to consumers with larger containers. He stated he believed the appropriate
strategy was to support staffs recommendation and then review the volume-based fee
structure next year. He suggested during the next year, staff proceed by preparing and
marketing the new program by providing detailed explanations on how to reduce
garbage and encourage recycling.
Mayor Lady commented that going to a volume-based fee structure later would provide
an incentive to recycle more. He supported staffs recommendation as proposed.
Mayor Pro Tem Ferrara moved to approve the integrated solid waste collection rate
increases and adopt a Resolution establishing integrated solid waste collection service
rates, as amended for the rates to be effective on December 1, 2001. He further moved
that the action be preceded by a community based marketing approach to explain the
background and purpose of the increase; provide and explain incentives for continued
recycling; and to direct staff to re-examine a volume-based fee approach for
consideration next year. Council Member Runels seconded the motion, and on the
following roll-call vote, to wit:
AYES: Ferrara, Runels, Dickens, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
9.b. Consideration of Adoption of a Resolution of Intention to Abandon a 1.40-
acre Portion of Land within the Proposed 10-acre Rancho Grande Park Site.
Council Member Lubin declared a potential conflict of interest and stepped down from
the dais.
CITY COUNCIL MINUTES
NOVEMBER 13, 2001
PAGE 6
Community Development Director Strong presented the staff report. He stated the
Council had previously approved the creation and sale of three potential residential lots
located on the subject 1.40-acre portion of land within the proposed Park site. He
explained that prior to abandoning a portion of property originally dedicated for park
purposes, the City must first adopt a Resolution of Intention describing the portion of the
park to be abandoned and fixing a time, at least 30 days after adoption of the
Resolution, when the Council will meet to take final action.
Council Member Runels inquired as to the status of the lot configuration for the
proposed three residential lots. Director Strong responded the configuration of the lots
was detailed on the Park Master Plan and briefly reviewed the size for each lot.
Council Member Dickens recalled that residents in the area had objections to the
original configuration of the lots. City Manager Adams responded that those concerns
had been resolved at a previous meeting and adjustments to lot lines had been made.
Mayor Pro Tem Ferrara recalled concerns expressed by residents regarding other
issues such as fence lines and potential view sheds. He clarified that the proposed
architecture and positioning of homes would have to conform to the development's
CC&Rs. City Manager Adams noted that the meeting previously mentioned had
included representatives from the Homeowners Association and from RRM Design.
Council Member Runels asked if there were any restrictions on. what was to be built on
the three lots. Director Strong replied it would be Low Density Single Family
Residential.
Mayor Lady opened the Public Hearing and invited comments from those in the
audience who wished to be heard on the matter.
Denise Wilson asked what was the original intent of the property to be used for. Mayor
Lady explained that the portion proposed to be abandoned was part of the proposed 10-
acre Rancho Grande Park site and that the sale of this portion would help fund the
construction of Rancho Grande Park.
Hearing no further public comments, Mayor Lady closed the Public Hearing.
Council Member Dickens commented that, because of its topography, the subject
portion of land proposed for abandonment may not be suitable as part of the proposed
Park and supported staff's recommendation.
Council Member Runels stated the City will need every bit of open space and did not
support abandoning any portion of the proposed park site.
Mayor Pro Tem Ferrara supported staff's recommendation and stated the additional
funding would allow the Park to be finished and construction would not have to be
phased.
CITY COUNCIL MINUTES
NOVEMBER 13, 2001
PAGE 7
Mayor Lady commented that if finances were available for a 10-acre Park, he would not
recommend abandoning a portion of the land. However, he stated since that was not
the case, he supported staffs recommendation.
Council Member Dickens moved to adopt a Resolution of Intention to abandon a 1.40-
acre portion of the proposed 10-acre Rancho Grande Park site, pursuant to
Government Code Section 38501 et. seq., which includes setting a meeting date of
January 8, 2002 for final City Council action on the proposed abandonment. Mayor Pro
Tem Ferrara seconded the motion, and on the following roll-call vote, to wit:
AYES: Dickens, Ferrara, Lady
NOES: Runels
ABSENT: Lubin
There being 3 AYES, 1 NO, and 1 ABSENT, the motion is hereby declared to be
passed.
Council Member Lubin returned to the dais.
9.c. Consideration of Adoption of an Ordinance Regarding Sewer Connection
Fees.
Director of Public Works Spagnolo presented the staff report. He explained the Council,
at its October 23rd meeting, had directed staff to modify the second paragraph of
Section 6-6.411 to delete the wording related to credit for prior payments and then
introduced the Ordinance for first reading. He gave an overview of the modifications to
the fee structure and explained that the Ordinance provides that the connection fee
amounts be established by Resolution.
Mayor Lady opened the Public Hearing and invited comments from those in the
audience who wished to be heard on the matter. Hearing none, Mayor Lady closed the
Public Hearing.
Council Member Lubin moved to adopt an Ordinance amending Articles 4 and 5 of Title
6 of the Arroyo Grande Municipal Code regarding sewer connection fees. Council
Member Dickens seconded the motion, and on the following roll-call vote, to wit:
AYES: Lubin, Dickens, Runels, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
Council Member Lubin moved to adopt a Resolution establishing sewer connection fee
amounts. Council Member Dickens seconded the motion, and on the following roll-call
vote, to wit:
CITY COUNCIL MINUTES
NOVEMBER 13, 2001
PAGE 8
AYES: Lubin, Dickens, Runels, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
10.a. Consideration of Approval of the Wastewater System Master Plan.
Director of Public Works Spagnolo presented the staff report. He stated the Council
authorized distribution of the draft Wastewater System Master Plan at its July 24th
meeting. He gave a brief overview of the purpose of the Wastewater System Master
Plan. Consultant Senior Engineer Craig Campbell was present to answer questions.
Council Member Runels asked questions of staff regarding long-term capital
improvement projects. Director Spagnolo responded that recommended projects were
prioritized in a phased capital improvement program to be implemented over a 20-year
period.
Council Member Runels asked is the City could be subject to pollution fines. Director
Spagnolo responded yes; however, the. replacement of Lift Station No..1 was included
as a Priority 1 improvement.
Mayor Pro Tem Ferrara referred to the difference in the population figure in the Water
Master Plan and the Wastewater System Master Plan and asked for clarification.
Consultant Senior Engineer Campbell responded that the time between the preparation
of the Water Master Plan and the preparation of the Wastewater System Master Plan,
staff was directed to research the current figure as part of the General Plan Update
process. He said at that time, a figure was established and used as basis in the
Wastewater System Master Plan.
Mayor Pro Tem Ferrara asked if there were plans to reconcile the population figure in
the Water Master Plan with the figure used in the Wastewater System Master Plan.
Consultant Campbell replied yes.
Mayor Lady opened the Public Hearing and invited comments from those in the
audience who wished to be heard on the matter.
John Keen, 298 N. Elm, stated that he found the study to be very comprehensive and
acknowledged staff's work on the Plan. He commented that the City limit lines on the
maps were not clear and suggested that they be clarified.
Hearing no further public comments, Mayor Lady closed the Public Hearing.
CITY COUNCIL MINUTES
NOVEMBER 13, 2001
PAGE 9
Council Member Runels moved to approve and adopt the 2001 Wastewater System
Master Plan. Council Member Dickens seconded the motion, and on the following roll-
call vote, to wit:
AYES: Runels, Dickens, Lubin, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
11. NEW BUSINESS
11.a. Fiscal Year 2001/02 First Quarter Budget Status Report. [COUNCIURDA]
Director of Financial Services Snodgrass presented the staff report. She highlighted the
City's Projected Fund Balance at June 30, 2002 ($1,389.100); Carryover Appropriations
($390,700); Approved Adjustments ($8,000); Proposed Adjustments ($66,400); Total
Decrease to General Fund Balance ($332,300); and Adjusted Fund Balance at June 30,
2002 ($1,056,800).
Council/Board Member Lubin referred to the Projected Fund Balance and the Council's
goal of achieving a fund balance of 15% of appropriations. He asked Director
Snodgrass if the City was ahead in achieving that goal. Director Snodgrass replied that
the fund balance was much better than anticipated and that there was a fund balance of
approximately 10-12% of appropriations.
Council/Board Member Lubin referred to the property tax revenue increase and asked
where the information comes from and when it is determined. Director Snodgrass
replied that the County Tax Collector assesses the tax rolls and provides an estimate.
She explained the information arrives in late June after the Budget has been approved
and published.
Council/Board Members Runels and Dickens commented that staff had presented a
good report.
Mayor Pro TemNice-Chair Ferrara asked if the City anticipated receiving revenue for
responding to a mutual aid fire. Director Snodgrass replied no and that she did not
incorporate that revenue into the budget. She stated when the money is received, it is
included in the quarterly budget reports.
Mayor Pro TemNice-Chair Ferrara referred to rising costs associated with healthcare
issues. He expressed concern about the financial impact over the long range and
suggested incorporating this issue into the Long Range Financial Plan as there were a
lot of unanswered questions.
Mayor/Chair Lady opened up the item for public comment, and upon hearing none,
brought the item back to Council for consideration.
CITY COUNCIL MINUTES
NOVEMBER 13, 2001
PAGE 10
Council/Board Member Lubin referred to Schedule A on page 2 and asked for
explanation with regard to the "Total Available" column. Director Snodgrass explained
the difference between "Total Available" versus "Appropriations".
Mayor Pro TemNice-Chair Ferrara referred to page 18 regarding the State of California
facing a $14 billion shortfall because of the slowing economy and the State energy
crisis. He suggested continuing to work harder to support the League's position on
putting a cap on ERAF. He further addressed the potential loss of Vehicle License Fee
(VLF) revenue and urged support of the League's efforts in communicating with
legislators over this very serious issue.
Council/Board Member Lubin moved to: 1) Approve Carryover Appropriations as
detailed in Schedule B; 2) Approve detailed budget adjustments and recommendations
as shown in Schedule B; and 3) Approve Schedules A through F included in the First
Quarter Status Report. Council/Board Member Runels seconded the motion, and on
the following roll-call vote, to wit:
Council
AYES: Lubin, Runels, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
RDA
AYES: Lubin, Runels, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
12. CITY COUNCIL MEMBER ITEMS
a) Rotation of Mayor Pro Tem. (FERRARA)
Mayor Pro Tem Ferrara stated he had served in the role of Mayor Pro Tem for exactly
three years and although this was not an election year, he had held discussions with
others and looked into what other cities do with the rotation of this position. He
explained the role of Mayor Pro Tem and said it was good experience that should be
shared among the other Council Members. He said it was fitting at this time to give
another Council Member a chance at serving as Mayor Pro Tem and that he intended to
resign effective immediately. He asked City Attorney Carmel if an item to select a new
Mayor Pro Tem would need to be placed on a future Agenda. City Attorney Carmel
explained that with an immediately effective resignation, the need to take action on an
item had arisen subsequent to publication of the Agenda and the Council could add an
Agenda item to tonight's Agenda on a 4/5ths vote of the Council. Mayor Pro Tem
Ferrara then resigned his position as Mayor Pro Tem effective immediately.
CITY COUNCIL MINUTES
NOVEMBER 13, 2001
PAGE 11
On a voice vote, it was agreed unanimously to place the selection of a new Mayor Pro
Tem on the Agenda for immediate action.
b) Selection of Mayor Pro Tem.
Council Member Lubin moved to appoint Council Member Runels as Mayor Pro Tern.
Council Member Dickens seconded the motion, and the motion carried unanimously by
voice vote.
Mayor Lady thanked Council Member Ferrara for his service over the last three years as
Mayor Pro Tem.
13. CITY MANAGER ITEMS
City Manager Adams reminded the Council that the joint meeting with the Lucia Mar
Unified School District Board was being rescheduled for early January.
14. COUNCIL COMMUNICATIONS
Mayor Pro Tem Runels thanked the Council for appointing him to his new role.
15. STAFF COMMUNICATIONS
None.
16. ADJOURNMENT
Mayor Lady adjourned the meeting at 8:44 p.m.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
-
8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES ~
SUBJECT: REJECTION OF CLAIM AGAINST CITY-ORION AUTO
DATE: DECEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council reject the attached Claim for Damages against the
City filed by Orion Auto, Salt Lake City, Utah.
FUNDING:
None.
DISCUSSION:
The City's insurance administrators have reviewed the claim of Orion Auto and
recommend it be rejected.
-,rt""-I\fC]
~~A j';,'.':II", , , ,.-
":.';' ,"";:' ...~~:'::..\'D [ Next Report Due: December 28,2001
0\ "'I'; 25 'i \ 9: 25
I"
1,'''''.
STATUS REPORT #2
November 21,2001
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93420
Attention: Steven Adams, City Administrator
RE: My Principal City of Arroyo Grande
DOl 6/11/01
Claimant ';6riori Aiffij:<";!;
My File No. A10492-S
Dear Mr. Adams:
PREVIEW:
The claimant carrier alleges that their insured damaged his vehicle in city parking lot.
REPLY REOUEST:
GOVERNMENT CODE REOUIREMENTS
A. Action By Public Entity:
I recommend that the City forward a standard rejection letter to the following claimant:
Orion Auto
1245 E. Brickyard Rd # 640
P.O. Box 65589
Salt Lake City, UT 84106
Please forward a copy of this rejection letter to this office for our file.
B. Statute Of Limitations:
The statute oflimitations will expire six months ITom the rejection
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052. San Luis Obispo, CA 93406-1052
Phone: (805) 544-7963. Fax: (805) 544-1068
City of Arroyo Grande
Steven Adams
November 21,2001
Page Two (A10492-S)
CITY REPORT
The City of Arroyo Grande provided inspection sheets for all the concrete stops the city
is responsible to maintain. The records indicate this particular stop was inspected on
May 25,2001. The City was notified on June 12,2001 of the rebar protruding out of the
stop. The problem was remedied the following day. The stop was inspected. The stop
exhibited tire marks on the opposite side. It appears that that a vehicle drove over the
stop, backed up and displaced the stop.
LIABILITY
The City of Arroyo Grande is not responsible for this loss. The City had no notice of this
condition prior to the claimant's incident. The records indicate that once the City was
notified of the condition, they corrected it. There is no negligence on behalf of the City.
CLAIM STATUS:
Claim Status Reserves
LPD- Orion Ins. Open $1075.00 Loss
$500.00 Expense
COMMENT:
I am placing my file on diary for December 28, 2001 awaiting receipt of requested
documentation.
Very truly yours,
ca~en & Company
Keith Swanson, LPCS, CCLA
V Suite 640
OnonAuto Phone
1245 E Brickyard Rd 801 486.0176
PO Box 65589 TolJ Free
5altlake City UT 84165'05~'tc: = I \f::r.: 800365.4642
ShlppmgZlp 84196_~...:: .., l~'"):lV'-1 -.. rax--
i 1 '., ,.".. ,.' , '. ' 801 484.8456
01 SEP Il, no< '>. L8
rli V' I
September 6,2001
City Of Arroyo Grande
City Managers Office
PO Box 550
Arroyo Grande, CA 93421
RE: Our Claim Number: 050291869
Our Insured: Gould, George
Accident Date: 06-11-01
Accident Location: Arroyo City Park
SUBROGATION NOTICE
To Whom It May Concern:
We have been informed that you are the insurance carrier for the party designated in the
caption of this letter. Our investigation has established that your insured was responsible
for this accident.
Please accept this letter as notice of our subrogation or reimbursement rights under:
X Vehicle Damage Personal Injury Protection (PIP)
Medical Payments Coverage Other
Supporting documentation attached.
Ifwe make payment under the policy, we will be looking to you for reimbursement.
If you have any questions regarding the content of this letter, please contact our office.
Sincerely,
VIKING INSURANCE COMPANY OF WISCONSIN
Ryan Ja
Claims Adjuster
888-760-4642 ext. 6519
Q.~ C;M W~~Co.
ql~lol
OA9Z04SI099 Part of the Royal & SunAlIiance Insurance Group
-
'ffity 0/ . P.O. Box 5SO
~ &f~ 214 East Branch Street
Arroyo Gr.nde, CA 93411
Phone: (805) 473-5414
ADMINISTRATIVE SERVICES FAX: (805) 473-0JU
E-Man: agclty@arroy..nde......
December 12, 2001
Orion Auto
1245 E. Brickyard Rd. #640
P.O. Box 65589
Salt LakeCity, UT 84106
REJECTION OF CLAIM PRESENTED WITHIN SIX MONTHS
Notice is hereby given that the claim you presented to the City Council of the City
of Arroyo Grande on September 14,2001 was rejected on December 11, 2001.
WARNING
Subject to certain exceptions, you have only six (6) months from the date this
notice was personally delivered or deposited in the United States mail to file a
Court. Action in a Municipal or a Superior Court of the State of California on this
claim (See Government Code Section 945.6).
You may seek the advice of an attorney of your choice in connection with this
matter. If you desire to consult an attorney, you should do so immediately.
Kelly Wetmore .
Director of Administrative Services
c: City Manager
. City Attorney . .
Direc:torof PublicWorks
Carl Warren &Co.
8.g.
MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES ~
SUBJECT: ADOPTION OF ORDINANCE ADOPTING THE ARROYO GRANDE
MUNICIPAL CODE
DATE: DECEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council adopt an Ordinance adopting the Arroyo Grande
Municipal Code.
FUNDING:
There is no fiscal impact.
DISCUSSION:
The City Council, at its meeting of November 27, 2001, introduced for first reading an
Ordinance adopting the Arroyo Grande Municipal Code. It is recommended the City
Council adopt the Ordinance.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the Ordinance;
- Modify and adopt the Ordinance;
- Do not adopt the Ordinance;
- Provide direction to staff.
ORDINANCE NO. -
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING THE ARROYO GRANDE
MUNICIPAL CODE
WHEREAS, Government Code Sections 50022.1 through 50022.10 provides for
the codification and publication of the permanent and general ordinances of
cities; and
WHEREAS, Book Publishing Company has compiled, edited and published a
codification of the permanent and general ordinances of the City of Arroyo
Grande; and
WHEREAS, there are now on file in the office of Administrative Services, for
public inspection, three copies of a document entitled "Arroyo Grande Municipal
Code", together with three copies of each of the secondary codes therein
adopted by references.
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS
FOLLOWS:
SECTION 1. Adoption. There is hereby adopted the "Arroyo Grande Municipal
Code", as compiled, edited and published by Book Publishing Company, Seattle,
Washington, a copy of which is on file in the Office of Administrative Services
and incorporated herein by this reference.
SECTION 2. Title--Citation--Reference. This code shall be known as the "Arroyo
Grande Municipal Code" and it shall be sufficient to refer to said code as the
"Arroyo Grande Municipal Code" in any prosecution for the violation of any
provision thereof or in any proceeding at law or equity. It shall be sufficient to
designate any ordinance adding to, amending, correcting or repealing all or any
part or portion thereof as an addition to, amendment to, correction or repeal of
the "Arroyo Grande Municipal Code". References may be made to the titles,
chapters, sections, and subsections of the "Arroyo Grande Municipal Code" and
such references shall apply to those titles, chapters, sections, or subsections as
they appear in the code.
SECTION 3. Codification Authoritv. This code consists of all the regulatory and
penal ordinances and certain administrative ordinances of the City of Arroyo
Grande codified pursuant to the provisions of Sections 50022.1 through
50022.10 of the Government Code.
SECTION 4. Ordinances Passed Prior to AdoPtion of the Code. The last
ordinance included in this code was Ordinance No. 525 C.S., passed on March
27, 2001. The following ordinances, passed subsequent to Ordinance No. 525
C.S., but prior to adoption of this code, are hereby adopted and made a part of
this code: Ordinance Nos. 526 C.S., 527 C.S., and 528 C.S. In addition, the term
ORDINANCE NO.
PAGE 2
"C.S.", which previously meant "Code Service", shall be eliminated from the
sequential numbering of all future Ordinances.
SECTION 5. Reference Applies to All Amendments. Whenever a reference is
made to this code as the "Arroyo Grande Municipal Code" or to any portion
thereof, or to any ordinance of the City of Arroyo Grande, California, codified
herein, the reference shall apply to all amendments, corrections and additions
heretofore, now or hereafter made.
SECTION 6. Title, Chapter, and Section HeadinQs. Title, chapter, and section
headings contained herein shall not be deemed to govern, limit, modify or in any
manner affect the scope, meaning or intent of the provisions of any title, chapter
or section hereof.
SECTION 7. Reference to Specific Ordinances. The provisions of this code shall
not in any manner affect matters of record which refer to, or are otherwise and
which are included within the code, but such reference shall be construed to
apply to the corresponding provisions contained within this code.
SECTION 8. Effect of Code on Past Actions and ObliQations. Neither the
adoption of this code nor the repeal or amendment hereby of any ordinance or
part or portion of any ordinance of the City of Arroyo Grande shall in any manner
affect the prosecution for violations of ordinances, which violations were
committed prior to the effective date, hereof, nor be construed as a waiver of any
license, fee, or penalty at said effective date due and unpaid under such
ordinances, nor be construed as a waiver of any license, fee, or penalty at said
effective date due and unpaid under such ordinances, nor be construed as
affecting any of the provisions of such ordinances relating to the collection of any
such license, fee, or penalty, or the penal validity of any bond or cash deposit in
lieu thereof required to be posed, filed or deposited pursuant to any ordinance
and all rights and obligations thereunder appertaining shall continue in full force
and effect.
SECTION 9. Constitutionality. If any section, subsection, sentence, clause or
phrase of this code is for any reason held to be invalid or unconstitutional, such
decision shall not affect the validity of the remaining portions of this code. The
City Council hereby declares that it would have passed this code, and each
section, subsection, sentence, clause and phrase thereof, irrespective of the fact
that anyone or more sections, subsections, sentences, clauses or phrases had
been declared invalid or unconstitutional, and if for any reason this code should
be declared invalid or unconstitutional, then the original ordinance or ordinances
shall be in full force and effect.
SECTION 10. Publication. Within fifteen (15) days after passage of this
ordinance, it shall be published once, together with the names of the Council
Members voting thereon, in a newspaper of general circulation within the City.
ORDINANCE NO.
PAGE 3
SECTION 11. Effective Date. This Ordinance shall become effective thirty (30)
days after its adoption.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing ordinance was adopted this _ day of ,2001.
ORDINANCE NO.
PAGE 4
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
8.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER~
BY: KAREN SISKO, HUMAN RESOURCES MANAGER~.
SUBJECT: IMPLEMENTATION OF NEW STATE MINIMUM WAGE
DATE: DECEMBER 11, 2001
RECOMMENDATION:
It is recommended that the City Council adopt a resolution to increase wages for those part-time
positions that fall below the new State minimum wage which goes into effect January 1, 2002.
FUNDING:
The fiscal impact would be approximately $182.00, which can be absorbed in each respective
departments' budget.
DISCUSSION:
The minimum wage is increasing January 1, 2002 from $6.25 per hour to $6.75 per hour. There
are several part-time positions in the City that will fall below the minimum wage and will need to
be increased. The positions effected include the Police Cadet, Recreation Leader I and II,
Assistant III, and the Student Intern.
The Parks, Recreation and Facilities Department utilizes the permanent employees who are
Assistants in the AM/PM Childcare Program interchangeably with the recreation staff in the
summer. It is recommended that the Recreation Assistant I and II positions be eliminated since
employees are rarely coded under this job category. The City currently utilizes fourteen hours of
Cadet services per week.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1. Approve staffs recommendation;
2. Modify as appropriate and approve staffs recommendation; or
3. Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ADOPTING THE NEW STATE MINIMUM WAGE FOR PART-
TIME POSITIONS FOR FISCAL YEAR 2001.2002
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of
the City to increase wages for part-time employees whose wages fall below the new State
minimum wage and to implement the new minimum wage hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that:
1. The part-time positions designated below will receive the new minimum wage as follows:
POSITION HOURLY RATE
START 1 YEAR 2 YEARS 3 YEARS(+)
PAY SERVICE SERVICE SERVICE
Police Cadet $6.75 - -
Student Intern $6.75 - -
AM/PM Assistant III, High School $6.75 $6.93 $7.28 $7.64
Recreation Leader I Eliminate position
Recreation Leader II Eliminate position
2. This rate of pay shall become effective January 1, 2002.
3. All other part-time employee salary and benefit terms and conditions remain in full force
and effect as set forth in Resolution No. 3463 and Resolution No. 3535.
4. The positions of Recreation Leader I and Recreation Leader II will be eliminated effective
January 1, 2002.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
RESOLUTION NO.
PAGE 2
MICHAEL LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY CARMEL, CITY ATTORNEY
-
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a Public
Hearing on the following item:
CASE NO.: Amended Conditional Use Permit 01-002
APPLICANT: Nadel Architects, Inc
LOCATION: Five Cities Center, Phase II, Rancho Grande Parkway
PROPOSAL: Amendment of Conditional Use Permit 96-541, to allow an
expanded patio seating area for Building 'M'
ENVIRONMENTAL
DETERMINATION: Categorical Exemption per Section 15303 of the CEQA Guidelines
REPRESENTATIVE: Mike Leberman
The City Council will consider approval of a Conditional Use Permit Amendment for Building 'M' in
the AGRA Five Cities Center to allow an expanded patio seating area.
Any person affected or concerned by this issue may submit written comments to the Community
Development Department before the City Council hearing, or appear and be heard in support of or
opposition to the' project.
Any person interested in the project can contact the Community Development Department at 214
E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00
p.m.).
If you challenge an item in court, you may be limited to raising those issues you or someone
else raised at the public hearing described in this notice, or in written correspondence delivered
to the City Council at, or prior to, the public hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to
invalidate the action of the legislative body for which the notice was given.
Date and Time of Hearing: Tuesday, December 11, 2001, at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
or ,Administrative Services Director!
Deputy City Clerk
Publish 1T, Friday, November 30, 2001
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECT~
BY: ~~'KELLY HEFFERNON, ASSOCIATE PLANNER
SUBJECT: AMENDED CONDITIONAL USE PERMIT CASE NO. 01-002 AND
ARCHITECTURAL REVIEW CASE NO. 01-011; FIVE CITIES
CENTER, PHASE II
DATE: DECEMBER 11, 2001
RECOMMENDATION:
The Planning Commission recommends the Council;
1. Adopt a resolution approving Amended Conditional Use Permit Case
No. 01-002; and
2. By minute action, approve Architectural Review Case No. 01-011 for
Building "M".
FUNDING:
No fiscal impact.
BACKGROUND:
On September 25, 2001 the City Council approved amendments to the original
Conditional Use Permit for the Five Cities Center subject to Architectural Review
of Buildings "l" and "M" by the Architectural Review Committee (ARC), Planning
Commission and City Council.
The ARC reviewed the building elevations on October 29, 2001 and
recommended approval subject to the following conditions:
Prior to issuing a building permit, the applicant shall submit the following
information for ARC approval:
1. Submit color and placement details for the accent tiles of both buildings.
2. Show a sample of the wood sash windows and the door of Building 'M'.
3. Show screening detail for the patio on the north and west elevations of
Building 'M'.
4. Show the electrical service room on the site plan for both buildings.
City Council
December 11, 2001
CUP Amendment 01-002; Arch. Review 01-011
Page 2 of 3
The Planning Commission considered the building elevations on November 6,
2001 and recommended approval for both buildings as submitted, and further
recommended that a Conditional Use Permit Amendment be processed for the
entire 1,100 square feet of outdoor patio area proposed for Building "M", of which
only 400 square feet is currently allowed (reference Attachment 1 for Meeting
Minutes). Since the Planning Commission was in favor of the CUP Amendment,
the project has been forwarded directly to City Council for consideration. The City
Council approved the Architectural Review for Building "L" on November 27,
2001.
The applicant has since submitted revised plans for building "M" that identify
additional windows by the entry tower and the use of pre-cast columns for the
trellis instead of wood. The ARC recommended approval of these revisions on
December 3, 2001 (reference Attachment 2 for Meeting Notes). The plans also
show the electrical equipment as being enclosed on the far left side of the east
elevation per the ARC's recommended conditions of approval.
Proiect Description
The architectural style of Building "M" is intended to blend with the existing
Spanish style buildings of the Five Cities Center. The structure is 5,016 square
feet in size and will be occupied with a restaurant use. The tallest section of the
building is 23.5 feet, which is less than the 30-foot maximum allowed. The
exterior colors and materials are listed in the table below.
BUILDING "M"
Materials Colors
Roof .Mission Clay Tile . EI Camino and Mallorca
Exterior Walls .Cement Plaster .Cielo Blanco
.Bone White
.Legend Tan
Accent Features .Wood Trellis .Stained Brown
The purpose of the CUP Amendment is to expand the allowable outdoor
seating area for the restaurant by 775 square feet. The applicant proposes
1,175 square feet of patio seating, allowing up to twelve (12) tables and
requiring four (4) additional parking spaces from the previous approval. As
seen in the table below, the additional patio space does not adversely impact
the parking configuration or the ability to provide sufficient parking for Phase
II.
City Council
December 11, 2001
CUP Amendment 01-002; Arch. Review 01-011
Page 3 of 3
SUMMARY OF PARKING REQUIREMENTS
Proposed Parking Required Parking
Commercial Retail n/a (shared parking area) 234 stalls
Restaurant n/a (shared parking area) 91 stalls
Patio Seating n/a (shared parking area) 19 stalls
---------- --------- ---------
---------
Total: 346 stalls 344 stalls
Condition of Approval No. 8 has been modified as follows to reflect the
proposed patio area expansion. For consistency purposes, the reference to
"28 persons" for patio seating between Buildings "J" and "K" has also been
modified to "seven (7) tables".
8. The seating capacity between Buildings K and J shall be limited to ~
~eF€eR~ - "'TN", and the patio area for Building M shall be limited to
~ I1Ilu' ., square feetl, . .\ . "^i i t
,J.;'k11"''',*I'1' hh,
ALTERNATIVES:
The following alternatives are presented for Council consideration:
1. Approve the Planning Commission's recommendation and adopt a
resolution approving CUP Amendment 01-002 and Architectural Review
01-011 for Building "M";
2. Modify as appropriate and adopt a resolution approving CUP Amendment
01-002 and Architectural Review 01-011 for Building "M";
3. Do not approve CUP Amendment 01-002 and Architectural Review 01-
011 for Building "M"; or
4. Provide other direction to staff.
Attachments:
Resolution of approval
Exhibit "A": Conditions of Approval
Exhibit "B": City Council Resolution No. 3157
Exhibit "C": City Council Resolution No. 3553
Exhibit "D": Site Plan
1. Draft Planning Commission Meeting Minutes of November 6, 2001
2. Draft ARC Meeting Notes of December 3, 2001
3. Draft ARC Meeting Notes of October 29. 2001
4. Letter from Nadel Architects
5. Architectural Elevations of Building "M"
6. Color & Materials Chart
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AMENDED
CONDITIONAL USE PERMIT CASE NO. 01-002, APPLIED
FOR BY AGRA, LLC, LOCATED AT FIVE CITIES CENTER,
PHASE II (RANCHO PARKWAY AND WEST BRANCH
STREET)
WHEREAS, the City Council of the City of Arroyo Grande has considered an application
for an amendment to Conditional Use Permit No. 96-541, filed by AGRA, LLC, for a
modification to the approved site plan; and
WHEREAS, the City Council has held a duly noticed public hearing on this application in
accordance with the law; and
WHEREAS, the City Council has found that this project is consistent with the General
Plan and the environmental documents associated therewith; and
WHEREAS, the City Council has found that this project is categorically exempt under
Section 15304 of State CEQA Guidelines; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
FINDINGS FOR APPROVAL
Conditional Use Permit Findings:
1. The proposed use is permitted within the Rancho Grande Planned Development
(PD 1.2) pursuant to Section 9-03.050 of the Development Code, and complies
with all applicable provisions of the Development Code, the goals and objectives of
the Arroyo Grande General Plan, and the development policies and standards of
the City.
2. The proposed use will not impair the integrity and character of the district in which
it is to be established or located because the proposed use is similar to
surrounding uses.
3. The site is suitable for the type and intensity of use or development that is
proposed because all the necessary easements, circulation, parking and setbacks
would be provided.
4. There are adequate provisions for water, sanitation, and public utilities and
services to ensure the public health and safety.
5. The proposed use will not be detrimental to the public health, safety, or welfare, or
materially injurious to properties and improvements in the vicinity because the
proposed project would not create adverse environmental impacts.
RESOLUTION NO.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby approves Amended Conditional Use Permit Case No. 01-002, with the
above findings and subject to the conditions as set forth in Exhibit "A", attached hereto
and incorporated herein by this reference.
On motion by Council Member , seconded by Council Member , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this day of 2001.
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
AMENDED CONDITIONAL USE PERMIT CASE NO. 01- 002
AGRA, LLC
FIVE CITIES CENTER, PHASE II
COMMUNITY DEVELOPMENT DEPARTMENT
This Amendment to Conditional Use Permit No. 96-541 authorizes the following
modification to the approved site plan as follows:
a. Allow up to 1,175 square feet of outdoor patio seating area for Building "M" for a
total of twelve (12) tables.
GENERAL CONDITIONS
1. All conditions of approval for Conditional Use Permit No. 96-541 shall remain in full
force and effect as indicated in City Council Resolution 3157 approved on July 9,
1996 included herein as Exhibit "B" and made a part hereof.
2. All conditions of approval for Amended Conditional Use Permit No. 01-001 shall
remain in full force and effect as indicated in City Council Resolution 3553
approved on September 25, 2001 included herein as Exhibit "C" and made a part
hereof.
3. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
4. The applicant shall comply with all conditions of approval for this Amended
Conditional Use Permit Case No. 01-002.
5. This application shall automatically expire on December 11, 2003 unless a building
permit is issued. Thirty (30) days prior to .the expiration of the approval, the
applicant may apply for an extension of one (1) year from the original date of
expiration.
6. Development shall occur in substantial conformance with the plans presented to
the City Council at the meeting of December 11, 2001 and attached hereto as
Exhibit "D". All related site improvement plans shall be revised to be consistent
with the amended site plan.
7. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because of
the issuance of said approval, or in anyway relating to the implementation thereof,
or in the alternative, to relinquish such approval. The applicant shall reimburse the
City, its agents, officers, or employees, for any court costs and attorney's fee's
RESOLUTION NO.
PAGE 5
which the City, its agents, officers or employees may be required by a court to pay
as a result of such action. The City may, at its sole discretion, participate at its
own expense in the defense of any such action but such participation shall not
relieve applicant of his/her obligations under this condition.
SPECIAL CONDITION
8. The seating capacity between Buildings "K" and "J" shall be limited to 2!i j38FS@!'1S
~~}<~!1mltlr~l,t~I:iI~~, and the patio area for Building "M" shall be limited to 400 ,1.1X'9
s uare feei'anarlg~!fi!llW:eli!f;1r(,1~~l\aQ[~s.
q "...,..R...............""">>,.".. ..,........"..,
EXHIBIT B
RESOLUTION NO. 3 157
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PD SPECIFIC
PLAN/CONDITIONAL USE PERMIT CASE NO. 96-541;
TENTATIVE TRACT MAP 2220 AND PLANNED SIGN ~
f
PROGRAM 96-118, APPLIED FOR BY GENCOM, INC. FOR !
AN APPROXIMATELY 45 ACRE SITE AT WEST BRANCH t
STREET AND RANCHO PARKWAY, REFERRED TO AS
GRANDE PLAZA.
WHEREAS, GenCom, Inc. (the "Applicant") has submitted applications to the City of
Arroyo Grande for a planned development specific plan/conditional use permit; tentative tract
map and a planned sign program for an approximately 45 acre site located at West Branch Street
and Rancho Parkway, referred to as Grande Plaza; and
WHEREAS, the City Council of the City of Arroyo Grande has prepared an
Environmental Impact Report (EIR) for the Grande Plaza; and
WHEREAS, a Draft Environmental Impact Report was prepared and circulated for public
review in accordance with CEQA and the City's local CEQA guidelines; and
WHEREAS, the Planning Commission of the City of Arroyo Grande held public hearings
on April 16, May 24, June 4, and June 20, 1996, and the City Council held a public hearing on
July 9, 1996 to consider the request and allowed all interested persons the opportunity to be
heard; and
WHEREAS, a Final Environmental Impact Report was prepared which incorporates
written responses to comments received on the Draft EIR in accordance with CEQA and the
City's local CEQA guidelines; and
WHEREAS, adverse environmental impacts are mitigated to the maximum extent feasible
by the mitigation measures described in the Final Environmental Impact Report, and no additional
environmental review is required pursuant to Section 15162 of the State CEQA Guidelines; and
WHEREAS, the City Council has reviewed and considered the information contained in
the Final Environmental Impact Report, written and oral staff reports. Additional information
supporting the following fmdings is provided in Attachment "B". Written reports are r
incorporated by this reference.
PD Specific Plan Findings: l -
1. The proposed specific development plan is consistent with the goals, objectives policies
and programs of the Arroyo Grande General Plan.
RESOLUTION NO. 3157
PAGE THREE
Planned Sign Program Findings:
l. The proposed signs as conditioned, are consistent with the goals, objectives, policies and r
programs of the Arroyo Grande General Plan. Additional review of signage by the staff
and Architectural Advisory Committee is required prior to approval. Said review will be
pursuant to project-specific design guidelines which are required by the PD approval.
"-
2. The proposed signs conform to the applicable development standards as modified by the
PD Specific Plan, and provisions of this Title and will not be detrimental to the public
health, safety or welfare.
3. The physical location or placement of signs are compatible with the surrounding
neighborhood and does not pose a safety risk.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follows:
1. The City Council certifies that the Environmental Impact Report has been prepared
and completed in compliance with CEQA, the State CEQA Guidelines, and the
City's Rules and Procedures.
2. The City Council hereby states that the information contained in the final EIR has
been reviewed and considered by the members of the City Council.
3. The City Council hereby approves the applications submitted by GenCom, Inc. for
a planned development ordinance amendment; conditional use permit (specific
development plan); tentative tract map and a planned sign program, subject to the
Conditions of Approval in Attachment "A".
On motion by Council Member Souza , seconded by Council
Member Brandy , and by the following roll call vote, to wit:
A YES: Souza, Brandy, Fuller, and Mayor Dougall
NOES: Council Member Lady
ABSENT: None f
I
the foregoing Resolution was passed and adopted this 9th day of July, 1996. I
i
;
i
, -
ATTACHMENT nAn
PD Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 r
Page 1
DRAFT CONDITIONS OF APPROVAL
t
GENERAL CONDITIONS
COMMUNITY DRVELOPMENT DEPARTMENT
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The applicant shall comply with all conditions of approval for the following applications:
Planned Development Ordinance Case No. 96-001; Conditional Use Pennit Case No. 96-
541 (Specific Development Plan); Tentative Tract Map No. 2220; Planned Sign Program
Case 96-118.
3. These applications shall automatically expire on [date of adoption], unless a building
permit is issued. Thirty (30) days prior to the expiration of the approval, the applicant
may apply for an extension of one (1) year from the original date of expiration. The
tentative map approval shall automatically expire on [dateofadoption], unless the final
map is recorded or an extension is granted pursuant to Section 9-02.140.C. of :he
Development Code.
4. One year oner the issuance of a final certificate of occupancy, the applications shall be
reviewed by Ihe Trnffic Committee and the City Council for traffic impacts on Rancho
Parkway and Camino Mercado, to determine if the portion of Camino Mercado between
the entrance on Camino Mercado and Rancho Parkway should be converted to a one way
street (west). A public hearing shall be required to review !bis issue. The applicant shall
deposit with the City a bond or other security equal to !be cost of such conversion as
determined by the Public Works Director. This bond or Sef:urity shall be released if the
one-way street is deemed not nef:essary.
5. Development shall occur in substantial conformance with the plans presented to the (
Planning Commission at the meeting of [date of adoption] and marked "Exhibit "A", and I
Exhibits "Co, through "EO,.
(
~-
6. The applicant shall agree to defend at hisiher sole expense any action brought against the
City, its present or former agents, officers, or employees because of the issuance of said
approval, or in anyway relating to the implementation thereof, or in the alternative, to
rdin'llli~h such approval. The applicant shall reimburse the City, its agents, officers, or
PD Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 r
Page 3
NOISE
12. Construction shall be limited to between the hours of7:00 am and 6:00 pm on non-holiday
weekdays, and on Saturdays to between the hours 8:00 am and 6:00 pm. The operation of
heavy equipment in the area of the project to the southeast of Rancho Parkway, adjacent
to the school shall be limited to operation during the summer months, or required to install
temporary noise barriers. If operation during school year is necessary, such operation
shall be after regular school hours. Extended hours may be approved by the Public Works
Director with the concurrence of the ST. Patrick's Schoo! administration. Prior to such
grading, a noise abatement plan shall be submitted to the Community Development
Director for approval.
DEVELOPMENT CODE
13. Development shall confonn with the adopted zoning requirements except as otherwise
approved.
14. Signage shall be subject to the requirements of Development Code Chapter 9-13. An
exception shall be granted for this project to exceed sign standards as follows: all center
identification signs may be up to, but not exceed twenty (20) feet in height and three
hundred (300) square feet in sign area.
15. Prior to issuance of a certificate of occupancy for all buildings, all ducts, meters, air
conditioning equipment and all other mechanical equipment, whether on the ground, on
the structure or elsewhere, shall be screened fi:om public view with materials
architecturally compatible with the main structure. It is especially important that gas and
electric meters, electric transfonners, and large water piping systems be completely
screened fi:om public view. All roof-mounted equipment which generates noise, solid
particfes, odors, etcetera, shall cause the objectionable material to be directed away fIom
residential properties. A plan for the treatment of rooftops shall be submitted to the
Community Development Department prior to issuance of building pennit Fire r
Department connections shall be separate from double-defector check valve assemblies to I
allow screening of the double defector check valve assembly. j
\ .
-
16. The applicant shall submit revised Design Review Guidelines to be approved by the
Architectural Advisory Committee, prior to the issuance of first building permits. The
Design Review Guidelines shall include the architectural style pennitted; and the colors;
materials and structural design details allowed. Prior to issuance of any building pennits,
PO Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 r
Page 5
BONDING/SURETY t,
26. Prior to recordation of the final map, the applicant shall bond for conversion of the
portion of Camino Mercado between the entrance on Camino Mercado and Rancho
Parkway as a one way street. See also Condition 4.
LANDSCAPING
27. Prior to issuance of a building permit, a landscaping and irrigation plan shall be
prepared by a licensed landscape architect subject to review and approval by the Planning
Commission, Community Development, Police, Building and Fire, and Parks and
Recreation Departments. The landscaping plan shall include the following:
(I) Tree staking, soil preparation and planting detail;
(2) The use of landscaping to screen ground-mounted utility and mechanical
equipment;
(3) The required landscaping and improvements. This includes:
(a) Deep root planters shall be included in areas where trees are within five
feet (5') of asphalt or concrete surfaces and curbs;
(b) Water conservation practices including the use oflow flow heads, drip
irrigation, mulch, gravel, drought tolerant plants and mulches shall be
incorporated into the landscaping plan;
(c) All slopes 2: I or greater shall have jute mesh, nylon mesh or equivalent
material;
(d) An automated irrigation system;
(4) The size, type and location of all plant materials;
(5) The type and location of all paving and furniture, including benches, fountains, or
other features.
(6) Treatment of all unbuilt pads.
PD Ordinance Case No. 96-001;
Conditional Use Pennit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCorn, Inc. - Grande Plaza Shopping Center
July 9, 1996 r
Page 7
34. All buildings shall not exceed thirty (30) feet in height and shall not block the views from
the adjacent residences to the west (except that architectural projections for roofline t
variation and projections to screen roof mechanical equipment, may project up to thirty-
four (34) feet). Grading cut and fill slopes shall be in conformance with the approved
grading plan shown in Exhibit "A."
35. The parking lot site plan shall be revised to show additional landscaping. Emphasis shall
be on planters with trees to break up aisles of parkiDg spaces. The revision shall be
indicated in the landscaping plan required by Condition 27.
36, Per Title 24, Section 2-7102 of the State Disabled Access Regulations, the parking lot
shall provide seven (7) handicapped parking spaces for the first five hundred (500), and
one (I) parking space for each additional two hundred (200).
37. The applicant shall install a sidewalk separated by a landscaped parkway extending the
project length of Rancho Parkway and Camino Mercado. The location and design of said
sidewalk and parkway shall be subject to review and approval by the City Engineer.
". ,'t.". ,r 10 issuance of building permits, a revised circulation plan shall be submitted showing
-.'
lite \. 1<::JI ion for a transit turnout. It shall be located on a street frontage or in the project
parking lot. the location and design shall be subject to review and approval of tile
Community Development Director; after review and recommendation by the Director of
SCAT and SLRTA. At least 26 parking spaces shall be designated and signed as a park
and ride lot. Bicycle racks shall be installed at the equivalent of three (3) percent of the
total amount of parking spaces.
39. Prior to recordation of the final map, the applicant shall submit a Transportation Demand
Management program to reduce single-occupant car transportation, to be approved by the
Community Development Department Director.
P ARKS AND RECREATION DEP ARTMENT CONDITIONS r
,
These features shall be reflected on a revised site plan subject to review and approval of the Parks !
and Recreation Director and Community Development Director. ,
\ ~
Landscaping:
40. The developer shall pay the current street tree planting fee/deposit. One 15 gallon size or
PD Ordinance Case No. 96-00 I;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996 r
Page 9
t
(b) No storage of equipment, supplies, tools, etc., within 8' of the trunk of any tree.
(c) No grading shall occur under a trees drip line, unless approved by the Parks and
Recreation Director.
(d) A five foot (5') protective fence shall be constructed a minimum of8' from the
trunk of each tree.
45. All trees to be pnmed, shall be pruned under supervision of a Certified Arborist using the
International Society of Agricultural Pruning Standards.
Special Conditions:
46. The method of maintenance of detention basin shall be included on the plans (developer is
responsible for installation, operation, planting and maintenance of all landscaped areas,
private or public property).
47. Developer shall provide design details (or vendor specifications) for all streetscape items
(planters, waste containers, benches, bicycle racks etc.) with first building permit
applications.
48. A deposit shall be required to cover the installation of irrigation, landscaping, and plant
materials (relocation) based upon the estimate of costs to be paid for and provided by the
developer. See condition 26.
49. Parking lot design shall include provisions for oversized, recreational vehicle parking
spaces; location and design shall be subject to review and approval of the Parks and
Recreation Director.
POLICE DEPARTMENT CONDITIONS
50. Prior to issuance of certificate of occupancy for first building, the applicant shall post
handicapped parking, per Police Department requirements.
-'
51. Prior to issuance of certificate of occupancy for each building, the developer shall install a
burglary (or robbery) alarm system per Police Department guidelines, and pay the Police
Department alarm permit application fee of ($30.00).
PD Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 11
60. Prior to issuance of first grading permit or building permit, whichever occurs first,
applicant shall show proof of properly abandoning all non-<:onfomUng items such as septic
tanks, wells, underground piping and other undesirable conditions.
Security Key Box:
61. Prior to issuance of a certificate of occupancy for each building, applicant must provide
approved "security key vault" per Building and Fire Department guidelines.
Fire Sprinkler:
62. Prior to issuance of a certificate of occupancy, all buildings must be fully sprinklered per
Building and Fire Department guidelines.
Opticom Device:
63. An opticom traffic signal pre-emption device shall be installed that meets Building and Fire
Department requirements, where traffic signals are installed.
Demolition PermitlRetaining Walls:
64. Prior to issuance of a building permit, a demolition permit must be applied for, approved
and issued for Sizzler relocation.
65. Separate permits must be obtained for retaining walls.
Fire Flow:
66. Project shall have a fire flow of2,000 gpm for a duration of 4 hours.
Other Permits:
67. Prior to issuance of a building permit, County Health Department approval is required for
all back flow prevention devices and restaurants.
Compaction Test:
68. Prior to concrete pour inspection, compaction tests are required for all footings.
PD Ordinance Case No. 96-00 I;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9,1996
Page 13
Grading:
77. All grading shall be done in conformance with Grading Ordinance 303 C.S.
Improvements:
78. All public improvements shall be designed in accordance with City specifications and
standards, including the following:
a. Street plan and profile:
b. Drainage ditches, culverts, and other structures (if drainage calculation require):
c. Water plan:
d. Sewer plan:
e. Grading and erosion control plan for subdivision related improvements:
f. Provide necessary easements to all water and sewer mains and storm drains.
79. Prior to approval of grading and improvement plans, the applicant shall enter into an
agreement with the City for inspection of said improvements.
Water:
80. Fire hydrants shall be instal1ed at minimum of intervals along all public streets and on site
subject to approval of the Fire Chief.
Sewer:
8l. The subdivider shall install sewer laterals to each buildable lot shown on the tentative map
at it size appropriate for proposed use. The minimum size shall be calculated and
submitted to the Public Works Director for approval.
82. Abandonment of existing sewer and drainage easement shall be in accordance with
applicable provisions of the subdivision map act.
83. The applicant is in the process of revising the Preliminary Plans for water, sewer and
storm drains. The revised Plans shall be subject tot he approval of the Public Works
Director.
84. City will not take maintenance of on-site storm drains installed by this project
PD Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, rnc. - Grande Plaza Shopping Center
July 9, 1996
Page 15
Comments trom the utilities regarding required easements, transformer locations, etc. shaIl
be forwarded to Public Works Department for review and approval.
EasementsIDedications:
94. A Public Utility, Cable TV, and Telephone easement shall be dedicated in a size and
location approved by the Public Works Dept. All public utility easements shaIl be shown
on the map.
95. The applicant shall dedicate pedestrian access and traffic control device easements at all
signal controlled intersections. The easement shall foIlow the Public Utility Easement, as
applicable, from curb return to curb return.
96. Retarding basins shaIl be dedicated on the final map as drainage easements, common to all
lots within Tract 2220 and areas tributary outside of Tract 2220.
97. All easements to be abandoned by the map (Government Code Section 66499.20) shall be
clearly identified as such with City-approved notation on the tentative and final map.
Soil Testing:
98. Prior to approval of tract map, a preliminary soils report, prepared by a civil engineer
registered in this state, and based UpOTl adequate test borings, shall be required and
submitted to Public Works DepartmeTlt to comply with Government Code 66490
(SubdivisioTl Map Act).
. 99. Prior to approval of Improvement Plans, a soil analysis will be required for the
determination of street structural sections.
Fees:
100. Applicants shall pay engineering fees, per Resolution 2470.
Bonds/Surety:
101. Faithful Performance - 100% of the approved estimated cost of all public improvements.
102. Labor & Materials - 50% of the approved cost estimate.
PO Ordinance Case No. 96-00L;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
PLanned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
JuLy 9,1996
Page L 7
Public Works Department for checking and approval prior to issuance of a building
permit. The following items shaJl be incorporated and labeled as proposed or existing, on
the site/utility plan before resubmittal:
a. Location & sizes of public water, sewer & storm drainage facilities in abutting
street/aJleys.
b. Location, quantity & sizes of all proposed/existing sewer & water laterals.
c. Location, quantity & orientation of trash enclosures.
d. Show all parcel lines and easements crossing the project site.
e. Show the locations and dimensions of all existing driveways and sidewalk.
f. Location of street lights, utility poles, guy wires, telephone facilities, gas lines and
so forth.
112. All work performed within the State Highway 101 right-of-way requires an encroachment
permit issued by California Department of Transportation. A note to this effect shall
appear on the plans as applicable.
]]3. Reciprocal access, utility and drainage easements may be required for the subject project
prior to issuance of building permits. (The specific easements needed cannot be
determined at this time with the information submitted.)
114. InstaJlation of Public Improvements by developer:
a. The developer shaJl install a handicap ramp on all curb returns at street
intersections.
Water:
115. Backflow prevention devices shall be installed by the applicant on all water services as
required by the Water Superintendent, County health officer or their representatives as
necessary for the safety of the water system. Examples of the types of uses requiring
backflow prevention include medical uses, landscape services, on-site plumbing which
incorporates pumps, etc. If in doubt, contact the City Water Superintendent for
PD Ordinance Case No. 96-001;
Conditional Use Permit Case No. 96-541 (Specific Development Plan);
Tentative Tract Map No. 2220; and
Planned Sign Program
GenCom, Inc. - Grande Plaza Shopping Center
July 9, 1996
Page 19
127. This project shall be subject to all mitigation measures in the Final Environmental Impact
Report (State Clearinghouse #96011063), which are incorporated herein by this reference.
Minor changes in the implementation of said measures may be approved by the discretion
of the Community Development Director if in the Director's opinion such changes do not
substantially affect the intent of said mitigation measures.
,
128. Developer shall provide a pedestrian crossing connecting the east and west portions of the
project on Rancho Parkway, and it shall have special pavement treatment and signage,
design shall be subject to approval of the Public Works Director.
129. Pedestrian walkways between the theater and larger retail stores shall not be integral with
the roadway, to the extent practical.
130. Food service uses shall be permitted along both sides of the corridor between the theater
and larger retail stores; size and location shall be subject to approval by the Community
Development Director.
131. A community performing arts theater shall be a permitted use in this project.
132. Major entry signs at West Branch shall be subject to approval of the Planning
Commission.
133. CCR'S shall include provisions for maintenance of the site and landscaping and procedure
for pruning/eliminating trees that obstruct views, signage or parking lot lighting.
134. Approved uses shall include offices, supennarkets, and drive-through restaurants;
however, the location of any supermarket shall be limited to that portion of the site west
of Rancho Parkway and any drive-through restaurant shall be subject to "site plan review"
and approval by the Community Development Director.
135. Minor changes to these conditions and mitigation measures may be approved by the
Community Development Director, provided that in the Director's opinion, such changes
do not significantly alter the intent of said conditions or mitigations.
-------. -------------
~----_._--
6. The subdivision and improvements do not alter public roads or right-of-ways or other public
access easements, except to actually widen them in some places to afford better public access in
this area.
7. Sewer impacts are discussed in the EIR which found that sewer system can accommodate the
proj ect and, therefore, no violations of the water code should result.
8. The EIR specifically analyzes public services and facilities and finds them adequate for the
project.
.Planned Sign Program:
1-2. The conditions of approval require design guidelines for the entire project; signs will be
reviewed for consistency with these guidelines. The proposed entry signs do exceed usual height
standards, and depending on the final design, may also exceed usual area standards; but signs
larger or taller than these standards may be permitted through the PD. In this case, the large size
of the project, its large site and its orientation away from any residential areas and toward the
freeway, warrant some relaxation of the usual standards. That notwithstanding the conditions of
approval set maximum height and area limits for these signs deemed appropriate for the scale and
location of the project.
3. The location of the main project signs has been moved to the West Branch Street entry, away
from all residential areas; no impacts on the surrounding area are expected. The location of the
signs will be set back from comers and rights-of-way to avoid any significant safety risks.
2
EXHIBIT C
RESOLUTION NO. 3553
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AMENDED
CONDITIONAL USE PERMIT CASE NO. 01-001, APPLIED
FOR BY AGRA, LLC, LOCATED AT FIVE CITIES CENTER,
PHASE II (RANCHO PARKWAY AND WEST BRANCH
STREET)
WHEREAS, the City Council of the City of Arroyo Grande has considered an application
for an amendment to Conditional Use Permit No. 96-541, filed by AGRA, LLC, for a
modification to the approved site plan; and
WHEREAS, the City Council has held a duly noticed public hearing on this application in
accordance with the law; and
WHEREAS, the City Council has found that this project is consistent with the General
Plan and the environmental documents associated therewith; and
WHEREAS, the City Council has found that this project is categorically exempt under
Section 15304 of State CEQA Guidelines; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
FINDINGS FOR APPROVAL
Conditional Use Permit Findings:
1. The proposed use is permitted within the Rancho Grande Planned Development
(PD 1.2) pursuant to Section 9-03.050 of the Development Code, and complies
with all applicable provisions of the Development Code, the goals and objectives of
the Arroyo Grande General Plan, and the development pOlicies and standards of
the City.
2. The proposed use will not impair the integrity and character of the district in which
it is to be established or located because the proposed use is similar to
surrounding uses.
3. The site is suitable for the type and intensity of use or development that is
proposed because all the necessary easements, circulation, parking and setbacks
would be provided.
4. There are adequate provisions for water, sanitation, and public utilities and
services to ensure the public health and safety.
5. The proposed use will not be detrimental to the public health, safety, or welfare, or
materially injurious to properties and improvements in the vicinity because the
proposed project would not create adverse environmental impacts.
RESOLUTION NO. 3553
PAGE 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby approves Amended Conditional Use Permit Case No. 01-001, with the
above findings and subject to the conditions as set forth in Exhibit "A", attached hereto
and incorporated herein by this reference.
On motion by Council Member Lubin, seconded by Council Member Ferrara, and by the
following roll call vote, to wit:
AYES: Council Members Lubin, Ferrara, Dickens, and Mayor Lady
NOES: None
ABSENT: Council Member Runels
the foregoing Resolution was adopted this 25th day of September, 2001.
RESOLUTION NO. 3553
PAGE 3
MICHAELA. ~{~
ATTEST:
ORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
ST&~" c(,.y MANAGE~
APPROVED AS TO FORM:
RESOLUTION NO. 3553
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
AMENDED CONDITIONAL USE PERMIT CASE NO. 01- 001
AGRA, LLC
FIVE CITIES CENTER, PHASE II
COMMUNITY DEVELOPMFNT DEPARTMFNT
This Amendment to Conditional Use Permit No. 96-541 authorizes modifications to the
approved site plan as follows:
a. Change the land use designation of Building L from restaurant to commercial
retail;
b. Rotate and move Building L to be parallel with Rancho Parkway and approximately
forty (40') feet closer to West Branch Street;
c. Allow 4,095 square feet of restaurant space in building J;
d. Allow outdoor patio seating areas for Building M, and between Buildings J and K;
and
e. Decrease the size of Building M from 6,500 square feet to 5,000 square feet.
GFNFRAI CONDITIONS
1. All conditions of approval for Conditional Use Permit No. 96-541 shall remain in full
force and effect as indicated in City Council Resolution 3157 approved on July 9,
1996 included herein as Exhibit "B" and made a part hereof.
2. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
3. The applicant shall comply with all conditions of approval for this Amended
Conditional Use Permit Case No. 01-001.
4. This application shall automatically expire on September 25, 2003 unless a
building permit is issued. Thirty (30) days prior to the expiration of the approval,
the applicant may apply for an extension of one (1) year from the original date of
expiration.
5. Development shall occur in substantial conformance with the plans presented to
the City Council at the meeting of September 25, 2001 and attached hereto as
Exhibit "C". All related site improvement plans shall be revised to be consistent
with the amended site plan.
6. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because of
the issuance of said approval, or in anyway relating to the implementation thereof,
or in the altemative, to relinquish such approval. The applicant shall reimburse the
RESOLUTION NO. 3553
PAGE 5
City, its agents, officers, or employees, for any court costs and attomey's fee's
which the City, its agents, officers or employees may be required by a court to pay
as a result of such action. The City may, at its sole discretion, participate at its
own expense in the defense of any such action but such participation shall not
relieve applicant of his/her obligations under this condition.
SPFCIAl CONDITIONS
7. Prior to issuance of building permit for Buildings Land M, the applicant shall
submit revised building elevations for review and approval by the Architectural
Review Committee, Planning Commission, and City Council.
8. The seating capacity between Buildings K and J shall be limited to 28 persons,
and the patio area for Building M shall be limited to 400 square feet.
9. The screen fencing and landscaping on the bank adjoining St. Patrick's School
and the project site shall be completed per the approved landscape plan, as
amended per Planning Commission Resolution No. 99-1698 attached hereto as
Exhibit "D", prior to issuing a certificate of occupancy.
10. Prior to issuance of a building permit for buildings Land M, site improvement
plans pertaining' to parking and landscaping for Buildings Land M shall be
reviewed and approved by the Community Development Department and Parks
and Recreation Department.
PIIRLlC WORKS DEPARTMFNT
11. Prior to issuance of a building permit for Building Land M, revised site
improvement plans pertaining to the locations for Buildings Land M, including
grading and utility plans, shall be submitted for the review and approval of the
Public Works Director and the cQmmunity Development Director.
RESOLUTION NO. 3553
OFFICIAL CERTIFICATION
I, KELLY WETMORE, Director of Administrative Services/Deputy City Clerk of
the City of Arroyo Grande, County of San Luis Obispo, State of California, do
hereby certify under penalty of perjury, that Resolution No. 3553 is a true, full,
and correct copy of said Resolution passed and adopted at a regular meeting of
the City Council of the City of Arroyo Grande on the 25th day of September, 2001.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 28th
day of September, 2001.
!IVL--
TM RE, DIRECTOR OF ADMINISTRATIVE SERVICES!
DEPUTY CITY CLERK
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M LCi;'
MINUTES ATTACHMENT 1
PLANNING COMMISSION
NOVEMBER 6, 2001
PAGE 2
The P ning Commission concluded that the Lot Line Adjustment met all the required
conditions d the Variance met all of the findings.
r moved that the Plannin Commission ado t:
RESOLUTION NO. 01-1807
A RESOLUTI OF THE CITY OF ARROYO GRANDE
PLANNING CO ISSION APPROVING LOT LINE
ADJUSTMENT CASE . 01-005 AND VARIANCE CASE
NO. 01-003 FOR FOUR LOTS, LOCATED ON PASEO
AND MCKINLEY STREETS, LIED FOR BY HANS AND
LORENE VANDERVEEN
Includin Exhibit 'A'. Commissioner Brown The motion was
approved bv the followinq roll call vote:
ROLL CALL VOTE
Yes Commissioner Brown
Yes Commissioner Fowler
Yes Commissioner Guthrie
Yes Commissioner Keen
Yes Chair Costello
III. NON PUBLIC HEARING ITEMS
A. ARCHITECTURAL REVIEW OF BUILDINGS 'L' AND 'M'; APPLICANT - NADEL
ARCHITECTS, INC; LOCATION - FIVE CITIES CENTER, PHASE II
Kelly Heffernon, Associate Planner, read the staff report. Ms. Heffernon said that on
September 25, 2001, the City Council approved amendments to the original Conditional
Use Permit for the Five Cities Center, with the condition that the architectural elevations
for buildings "L" & "M" be reviewed by the Architectural Review Committee (ARC). the
Planning Commission, and City Council.
The ARC reviewed the elevations on October 29, 2001 and recommended that minor
corrections be made to the elevations, and a letter outlining the differences between the
proposed buildings and the existing buildings in the Five Cities Center, be submitted to the
City. The ARC further requested that prior to issuing a building permit, the applicant
should bring the following details back to the Commission:
. Submit color and placement details for the accent tiles of both buildings.
. Show material samples of the wood sash windows and the door of Building 'M'.
MINUTES
PLANNING COMMISSION
NOVEMBER 6, 2001
PAGE 3
. Show screening detail for the patio on the north and west elevations of Building
'M',
. Show the location of the electrical service room on the site plan for both
buildings.
The combined patio area currently exceeds the 400 square feet maximum by
approximately 675 square feet. The plans will have to be modified to show a patio area no
larger than 400 square feet before any building permit can be issued.
Commissioner Brown had concerns regarding the 600 square feet of patio area, the view
from Via Vacquero, and the trash enclosures.
Commissioner Guthrie asked for a clarification on the procedure if the applicant wanted to
have 1000 square feet of patio area, and for a clarification on the amount of tables for the
patios.
Ms. Heffernon said they would have to modify the Conditions of Approval for the CUP and
these changes could be made before going to City Council, or before a building permit was
issued. There will be a total of 15 tables for all the patio area including building 'M' and
the area between buildings "J" & "K", based on 4 people per table.
Commissioner Keen commented that the trash container would fit better over by Trader
Joe's and not look good in front of the building. He referred to the Starbucks trash
container as an example located across the parking lot away from their building.
Chair Costello said Trader Joe's may object to having the trash container outside their
door.
Commissioner Brown asked about the reduction in parking spaces.
Ms. Heffernon said that overall there has been a reduction in restaurant use, which has a
higher parking requirement, so the parking situation has actually improved.
Chair Costello said that the staff report summarized that the required parking is 340
spaces, and project provides 348 spaces.
Mike Leberman, representative Nadel Architects:
. There will be 400 square feet of patio area- the west side will be a small area,
attached to the bar area used for gathering and the tables will be on the north
east corner.
. The grease generated from the restaurant has to be tied to the grease
interceptor (required by the health code!. so the trash enclosure has to be close
to the building. We will make the trash enclosure esthetically pleasing with the
architecture of the building, keep it away from the entry door and it will be fully
screened.
MINUTES
PLANNING COMMISSION
NOVEMBER 6, 2001
PAGE 4
Commissioner Guthrie commented that the area shown as the standing bar area is where
the ocean view is and that is where people will collect and therefore should be calculated
into the seating.
Michael DePaulo, architect, said that this area had been shown as a gathering area, but he
would like to consider this as a seating area if it would not hold up the project.
Commissioner Guthrie:
. Asked for further clarification on the parking.
. Are the roof peaks, shown on the elevations, taller than the tower elements?
. Looking from Via Vacquero would the parapet walls screen the roof equipment?
. Will building 'M' block Trader Joe's sign from the freeway?
Mr. DePaulo replied:
. There is about 40 parking spaces not shown as developed at this time.
. The tower elements are about 1 foot 6 inches higher than the roof peaks.
. The parapet walls will screen the roof equipment looking down from the north
elevation.
. It is not known if the Trader Joe's sign will be blocked by building 'M'.
Commissioner Keen:
. It would be a good idea to have the seating area where the gathering area is to
take advantage of the ocean view.
. Asked about the placement of signage for the buildings both from the entry and
the street sides of the building.
The Planning Commission further discussed how the additional patio area might be
included in the project.
The Planning Commission made two motions:
1. Commissioner Guthrie made a motion to recommend to Citv Council approval of the
architectural renderinQs as submitted. Commissioner Brown seconded the motion.
With the following roll call vote:
ROLL CALL VOTE
Yes Commissioner Brown
Yes Commissioner Fowler
Yes Commissioner Guthrie
Yes Commissioner Keen
Yes Chair Costello
2. Commissioner Guthrie made a motion to recommend that Citv Council review the
Conditional Use Permit for this proiect to make complete use of the entire 1100 square
feet of patio pictured in the drawinQs. Commissioner Brown seconded the motion.
MINUTES
PLANNING COMMISSION
NOVEMBER 6,2001
PAGE 5
With the following roll call vote:
ROLL CALL VOTE
Yes Commissioner Brown
Yes Commissioner Fowler
Yes Commissioner Guthrie
Yes Commissioner Keen
Yes Chair Costello
TELECOMMUNICATION SITING GUIDELINES AND SUBMITTAL REQUIREMENTS
Ms. Heffernon said that on September 27, 2001 the Architectural Review Committee and
Planm Commission held a special joint meeting to discuss issues regarding the siting of
wireless elecommunication facilities. After reviewing industry expert's presentations and
follow-up, 'scussions by the ARC and Planning Commission staff was directed to develop
the Telecom nication Siting Guidelines.
The ARC reviewe on October 29, 2001 and recommended that
language be added r arding the visual impacts of co-location, and the option to require
physical samples of faci materials and/or a three-dimensional model if deemed appropriate.
Commissioner Keen:
. Requiring a 3-dimensional m del would not be necessary and put too much of a burden
on an applicant. Trying to ge model, in scale, to look at the visual impact over the
large area that we need to look a ill not achieve this.
. Recommended language added that t the conclusion of a lease agreement equipment
should be removed from a site.
Ms. Heffernon said concerning the latter st ement, this will be provided for in the
Conditions of Approval.
After a further discussion and question period, the Pia ing Commission recommended the
following amendments be made to the Guidelines:
1. Add stronger language under A. General to restrict the
telecommunication facilities on ridgelines.
2. Add a statement regarding co-location under A. General Gui
3. Under E. Visual Impact Information, revise the fourth bullet t "multiple
vantage points" instead of "each" vantage point."
4. Require the applicant to describe whether the proposed facility is a
or "capacity" site.
Notes ATTACHMENT 2 DRAFT
ARC Meeting
December 3, 2001
Page 2
C. ARCHITECTURAL REVIEW 01-011- APPLICANT - NADEL ARCHITECTS;
LOCATION - BUILDING "M' FIVE CITIES CENTER, PHASE II
Kelly Heffernon, Associate Planner said the applicant has submitted revised plans
for building "M" that identify additional windows by the entry tower (shown on the
east and north elevations) and the use of precast columns for the trellis instead of
wood. Per the ARC's recommended condition of approval for building "M", the
electrical equipment is now shown as being enclosed.
The ARC noted that the applicant had added the glass patio enclosure with the low
wall that they had suggested at a previous meeting.
Ms. Heffernon informed the ARC that the windows by the tower are real, but
pointed out some windows that were fake. It had been decided to leave them in
but make them fake to provide balance.
Melanie Hodges asked about the tile detail that was supposed to be shown on the
color renditions as it was still not clear what colors were going to be used.
Chet Kielan said the applicant had also not yet provided a sample of the wood sash
as requested by the Committee.
Ms. Heffernon said both the colors and the wood sample would be a condition of
approval prior to issuance of a building permit.
Warren Hoag said he understood the applicant would be coming back for the
signage, but he wanted to comment that the signage they are showing on the
plans (dark letters mounted on the stucco, not lit, probably iron), looks classy.
Chet Kielan said he thought the signage was a very nice asset to the corner.
Warren Hoag said the signage looks classy and more upscale than the rest of the
center, but said it should because of its location and the fact that this is an upscale
restaurant.
The other Committee members agreed with this comment.
A motion was made by Committee Member Ohler, seconded by Committee
Member Kielan to approve the project as submitted with the condition that the
following items be submitted to the ARC before a building permit is issued:
Notes
ARC Meeting
December 3, 2001
Page 3
1. A sample of the wood sash.
2. Clarification of the proposed colors for the decorative tiles.
The meeting was adjourned at 5:30 p.m. The next meeting is scheduled for
Monday, January 7, 2002. Chet Kielan would not be able to attend the next
meeting as he will be on vacation.
A TT ACHMENT 3
NOTES
CITY OF ARROYO GRANDE
SPECIAL MEETING OF THE
ARCHITECTURAL REVIEW COMMITTEE (ARC)
MONDAY. OCTOBER 29. 2001
The meeting of the City of Arroyo Grande Architectural Review Committee was called to
order at 5:00 p.m.
ROLL CALL: Present were Committee members Warren Hoag, Chair. Chet Kielan, Vice
Chair, Chuck Fellows. and Melanie Hodges. Member Jamie Ohler was absent. Also
present were staff members Kerry McCants, Kelly Heffernon. Lyn Reardon-Smith. and lain
Haworth.
APPROVAL OF NOTES: Notes of October 1. 2001 were approved as written.
I. ORAL COMMUNICATIONS
None.
II. PROJECTS:
A. Review of Architectural Elevations for Buildings "L" and "M" at the Five Cities
Center. Phase II
Kellv Heffernon, Associate Planner. presented the application saying there was an
amendment to the original CUP to change the allowable use of building J and made
some changes to the location and sizes of buildings Land M. Building L is proposed to
be an investment firm, and building M is changed to be a restaurant. The applicant has
color boards and material board of the proposed architecture for the two buildings.
Architect. Noel Anasco stated that with regard to the roof tiles and stucco finish. the
buildings are to match the existing architecture of the other buildings in the Five Cities
Center. In addition, on Pad 'L' they have enhanced the building with terra-cotta color.
There will be no signage on the awnings for Building 'L'. The architectural style for Pad
'M' is Spanish Mission with a rustic wood trellis over the patio area. There is an entry
tower for the restaurant building. There are built up columns on the building wall to
give some depth, with a ceramic tile wainscot to match the other buildings in the
center. On the restaurant there will also be wood frame windows in place of aluminum
to upgrade the look. The signage for the two buildings will be submitted at a later date
for ARC review and approval.
Kerry McCants-
. It would be advisable to bring a clear. detailed list of information regarding the
difference between the proposed and existing buildings in the Five Cities Center
when you present this project to the Planning Commission.
Committee Comments and Questions:
Chet Kielan -
. Where is the trash enclosure?
Notes
ARC Meeting
October 29, 2001
Page 2
Chuck Fellows -
0 Conceptually I like the buildings, but more detailed renderings may need to be
brought back to the ARC.
0 On the north elevation the tile roof element is missing.
0 Are the awnings going to be stretched taut over the frame for Building 'L'?
Melanie Hodges -
0 There is no detail on the renderings to clearly indicate how the color combinations
will be used on the buildings.
0 The ARC will need to see a sample of the tile patterns.
0 Liked the concept and thought it had distinctive quality.
0 For the restaurant building on the west elevation, the patio area may need a low
planter wall to block the wind.
0 The awnings are in fitting with the Five Cities Center and particularly on the more
formal financial institute.
Warren Hoag -
0 Will the tiles be on the restaurant building?
0 On the south elevation roof peak only outlined in, will it be finished off?
0 Where will the signage be on the restaurant? The south elevation will not lend itself
to a wall sign. Will you be having a freestanding sign? He would not like anything
to extend above the horizontal building.
0 How will you screen the roof top equipment on both buildings? It is preferable to
screen with the existing features and not with any special screening structures if
possible. The view from Via Vaquero (above the buildings) should be checked out.
0 He liked the Colonial Spanish style on the restaurant building.
0 The patio for the restaurant may need to have glass or acrylic screens to protect it
from the wind.
0 On the south elevations the view of sides of tile roof elements, from the west and
east elevations, looks narrow; without a two-dimensional model it is hard to tell.
The ARC had an extended discussion on the tile roof element; Chet Kielan stated that if
the columns are made wider the bearing walls would need to be changed.
The Architect -
0 There will be tiles on the restaurant building.
0 The outline of the roof peak on the rendering will be filled in.
0 On the peak of the roof there will be till on all four sides.
0 The signage on the restaurant would have to be confirmed with the tenant.
. The parapets will be adjusted to hide roof-mounted equipment.
0 Burgundy color will be used for the awnings on Building 'L'.
Chet Kielan -
0 He would like to see a sample of the wood sash.
Notes
ARC Meeting
October 29, 2001
Page 3
Kerry McCants-
. The electrical boxes would have to be located in a service room inside the building.
A motion was made bv Melonie HodQes, seconded bv Chuck Fellows, to recommend
approval of Architectural Review Case No. 01-011 as submitted with the followinQ
conditions satisfied before a buildinQ permit is issued:
1. Show tile detail- color and placement.
2. Show a sample of the wood sash windows and the door of the restaurant
building.
3. Show screening detail for the patio on the north and west elevations.
4. Show the electrical service room.
5. Add the missing roof drawing on the north elevation.
6. Correct the slope on the south elevation.
The motion was passed with a unanimous voice vote.
City of Arroyo Grande, Community Development Department, Proposed
Ie communications Siting Guidelines and Permit Submittal Requirements
Kelly fernon said there was a joint workshop on September 27, 2001 to discuss these
facilities. o date we have only approved three telecommunication facilities and we have
several proje waiting to go through the public review process.
Chuck Fellows-
. How do these 'delines compare to other City's guidelines?
. In Oregon he ha een towers everywhere on top of the mountains and these
guidelines do try to k these below the ridgelines.
Kelly Heffernon-
. We purposely stayed away fro rigid guidelines that can tie you down and not give
room for creativity. All jurisdictio appear to encourage co-location, and we do not
necessarily want this if they are goin
Warren Hoag-
. Thought the guidelines would
have an ordinance.
. Suggested adding language on page 4, under heading -Location Information, to add
wording that states "while the City encourages co-Io tion there should be an
evaluation as to whether it will result in a lesser visual impact an multiple towers."
. Section E, Visual Impact Information, add language to the effect at will give staff the
discretion to determine if it is necessary to submit a 3-dimensional
the project.
Melanie Hodges-
. Add language saying that "use of artificial vegetation,
match the actual surroundings as much as possible."
ATTACHMENT 4
3080 Bristot Si October 30, 2001
SUite 500 7 I
Costa Mesa I
C,liiorni,92626
714.540.5000
FAX 755.3013
Nadel Ms. Kelly Heffernon
CITY OF ARROYO GRANDE
Architects Inc Community Development Department
Herbert Nadel, Architect, FAIA 214 E. Branch Street
Architecture Arroyo Grande, CA 93421
Planning
Interiors
Re: Exterior Materials Review
Pads Land M Building
Five Cities Center
Arroyo Grande, California
NADEL #: 0117S.00
Dear Kelly:
Pursuant to your request, the following items are the list of exterior finish materials
for Pads Land M Building in comparison to the existing shopping center finishes.
.
ITEM PADL PADM SHOPPING CENTER
Stucco Stucco Stucco
Field Color: Off-White
Walls Field Color: Off-White Accent Color: Tan & Field Color: Off-White
Accent Color: Tan & Beige Beige Accent Color: Tan
Mission Clay Tile Mission Clay Tile Mission Clay Tile
Roof Color: EI Camino & Color: EI Camino &
Mallorca Blend Mallorca Blend Color: EI Camino Blend
Wood Frame Doors &
Storefront Dark Bronze Windows Dark Bronze
Anodized Aluminum Stain Color: Dark Anodized Aluminum
Brown
Awning Fabric by Sunbrella None None
Color: Burgundy
Wood
Trellis None Stain Color: Dark None
Brown
Tile Wainscot @ Slate Tile None Slate Tile
Canopy Columns Color: Red to match center
Accent Tile with Glaze Tile by Summitville Glaze Tile by
Summitville
Stucco Frame Color: Red, Green Gold Color: Red, Green Gold None
Surround and Blue and Blue
Exterior Materials Review
Pads Land M Building, Five Cities Center, Arroyo Grande, California
NADEL #: 0117S.00
October 30, 2001
Page 2
I hope this information should help you clarify your concern on the exterior
materials used for the Pads Land M building with the rest of the shopping center
building.
Should you have any questions, please do not hesitate to contact our office.
Very truly yours,
NADEL ARCHITECTS, INC.
Noe nasco
Project Manager
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01178.00 OCTOBER 1, 2001
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CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a Public
Hearing on the following project:
CASE NO. Conditional Use Permit Case No. 01-010
APPLICANT: Central Coast Real Estate Development, Inc.
LOCATION: 597 Camino Mercado
PROPOSAL: Construction of a 60-unit senior apartment complex and a 3,000
square foot recreation center.
ENVIRONMENTAL
DETERMINATION: Mitigated Negative Declaration
REPRESENTATIVE: Steven Puglisi, AlA
The City Council will consider a Conditional Use Permit to construct a 60-unit senior apartment
complex and a 3,000 square foot senior recreation center.
In compliance with the California Environmental Quality Act, the Community Development
Department has prepared a Mitigated Negative Declaration on the above project. The Mitigated
Negative Declaration is available for review at the Community Development Department, City of
Arroyo Grande. If the City Council does not feel that a Mitigated Negative Declaration is
appropriate, project approval will not be considered.
Any person affected or concemed by ihis application may submit written comments to the
Community Development Department before the City Council hearing, or appear and be heard in
support of or opposition to the project and the environmental impacts at the time of hearing.
Any person interested in the proposals can contact the Community Development Department at
214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 A.M. to 5:00
P.M.).
If you challenge an item in court, you may be limited to raising only those issues you or someone
else raised at the public hearing described in this notice, or in written correspondence delivered to
the City Council at, or prior to, the public hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to invalidate
the action of the legislative body for which the notice was given.
Date and Time of Hearing: Tuesday, December 11, 2001 at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, Califomia 93420
Kelly etmo , Administrative Services Directorl
Deputy City Clerk
Publish H, Friday, November 30, 2001
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG ~S
COMMUNITY DEVEL PMENT DIRECTOR
BY: ~,~. KELLY HEFFERNON
ASSOCIATE PLANNER
SUBJECT: CONDITIONAL USE PERMIT CASE NO. 01-010 TO
CONSTRUCT A 50-UNIT SENIOR APARTMENT COMPLEX AND
3,000 SQUARE FOOT SENIOR RECREATION CENTER; 579
CAMINO MERCADO; CENTRAL COAST REAL ESTATE
DEVELOPMENT
DATE: DECEMBER 11, 2001
RECOMMENDATION:
The Planning Commission recommends the Council adopt a Resolution adopting a
mitigated negative declaration, instructing the Director of Administrative Services to file
a Notice of Determination, and approving Conditional Use Permit Case No. 01-010.
Staff requests that Council review the attached Memorandum from Rob Strong to the
City Council regarding financial assistance and fee waivers for affordable housing
(Attachment 5) and provide direction.
FUNDING:
No fiscal impact.
BACKGROUND:
The Planning Commission considered the proposed project on November 20, 2001.
After discussing issues related to affordable housing, ADA compliance, parking,
and traffic impacts, the Planning Commission unanimously recommended approval
of the project to the City Council (reference Attachment 2 for Planning Commission
meeting minutes). Staff has amended the conditions of approval relating to these
issues per Planning Commission direction.
Proiect Description
The project site is located within the Professional Commercial District ("P_CH) of the Oak
Park Acres Planned Development (PD 1.1) and is approximately four (4) acres in size.
Surrounding the site is an approved office development to the west (currently under
construction), single-family residences to the east, the Oak Park Professional Center to
CITY COUNCIL
DECEMBER 11, 2001
CUP 01-010
PAGE 2
the south, and designated open space property to the north between the project site
and James Way. The PC District conditionally allows the development of apartment
units, but does not stipulate density.
The applicant proposes to construct forty (40) two-bedroom and twenty (20) one-
bedroom apartments in six (6), two-story buildings having a California Craftsman
architectural design. The apartments range in size from 828 square feet to 978 square
feet. The age of tenants would be restricted to 55 and older, and twenty-five percent
(25%) of the units would be reserved for those qualifying for moderate-income housing.
The project also includes a 3,000 square foot senior recreational center that will be
open to both the apartment tenants and the senior community as a whole. All facilities
and access to the project site will be ADA compliant. A bus stop is also proposed in
front of the property to facilitate mobility (reference Attachment 3 for Developer's
Statement).
Pre-Application Review
The Planning Commission and City Council initially reviewed the proposed project as a
Pre-Application on July 17, 2001 and August 14, 2001, respectively (reference
Attachments 10 and 11 for meeting minutes). Discussion focused primarily on ADA
compatibility, parking, traffic impacts, visual impacts and affordable housing.
Staff Advisorv Committee
The SAC reviewed the Conditional Use Permit on September 18, 2001 and discussed
the following issues (reference Attachment 12 for meeting notes):
. Adherence to ADA standards.
. Access for emergency vehicles.
. Fuel management of the back slope located adjacent to and north of the project
site (Rancho Grande open space parcel).
. Location of existing and proposed utilities.
. Soils information.
. Camino Mercado road improvements.
. Traffic impacts and parking requirements.
. Height of retaining walls (elevations).
Architectural Review Committee:
The ARC discussed the proposed project on October 1, 2001 and November 5, 2001
(reference Attachments 13 and 14 for meeting notes). The Committee was satisfied
with the changes made to the plans regarding the accurate location of ADA ramps and
showing the relationship of the senior center with the rest of the project. The Committee
also stated that the three-dimensional scaled model greatly enhanced the ability to
visualize the scale, height and density of the buildings on the project site. All comments
were favorable and the ARC recommended approval to the Planning Commission with
no specific conditions added.
CITY COUNCIL
DECEMBER 11, 2001
CUP 01-010
PAGE 3
DISCUSSION
The proposed project is subject to both the Development Code standards for parking
and landscaping, and to the specific standards outlined in the P-C District of PD 1.1. As
shown in the table below, the project meets all relevant site development requirements
except for off street parking, which is discussed further below.
SITE DEVELOPMENT STANDARDS
PC District and Proposed
Development Code
Requirements
Setbacks: Front 3 feet 100+ feet
Sides 5 feet 20 feet
Rear 1 0 feet 20 feet
Max. Lot Coverage 70% 26%
Max. Height 30 feet 30 feet
Min. Off-Street Parking 150 spaces 141 spaces
Landscaping 10% Approx. 46%
Density n/a in the PC District 15 dwelling units per acre
(25 DU's per gross acre in
the Senior Housing District)
BuildinQ Heiqht
The Development Code allows a maximum building height in the P-C District of either
two (2) stories or thirty feet (30'), whichever is less. Building height is defined as the
vertical distance between the average finished grade and the highest point of the roof
(excluding mechanical equipment, chimneys, etc.). The proposed project is within this
height limit.
Traffic Impacts
Based on the Traffic Impact Analysis prepared for the project (reference Attachment C
of the Initial Study), the development is anticipated to generate 19 trips during the AM
and PM peak hours, which is less than the 20-peak hour threshold of significance
established by the City. The analysis concludes that the study intersections will not fall
below an acceptable level of service with the added trips under the existing conditions.
Under the future traffic conditions, however, the West Branch Street/Camino Mercado
intersection is expected to degrade to a level of service F, and a signal is therefore
warranted at this intersection.
Similar to other recently approved projects adding trips to this intersection,
recommended mitigation includes payment of the project's proportional share of the
City's traffic transportation facilities and signalization fees. This includes installing a
signal at the intersection of Camino Mercado at West Branch Street, subject to a
reimbursement agreement with the City.
CITY COUNCIL
DECEMBER 11,2001
CUP 01-010
PAGE 4
BioloaicallmDacts
The biological survey previously prepared for the Horizon Senior Housing project
identified three populations of Pismo Clarkia on the project site, a plant species federally
listed as an endangered species and classified as a State Rare Plant. The applicant will
be required to protect these plant populations.
Approximately 12 mature Coast Live oak trees exist on the site. No oak trees will be
removed as a result of this project, and the project is conditioned to implement tree
protection measures during construction. Landscape materials selected for the natural
and perimeter sloped areas of the site are predominantly native plant species and
drought tolerant, and therefore compatible with the native oaks.
Densitv
The Professional Commercial District of PD 1.1 is silent with regard to density
standards. The zoning district that most closely resembles the proposed land use is the
Senior Housing Residential District (SR), which allows up to 25 units per acre when
twenty-five percent (25%) of the units are reserved for low and moderate-income
housing. Placing sixty (60) units on the 3.97-acre project site calculates to a density of
fifteen (15) dwelling units per acre.
Moderate Income Restriction
Twenty-five (25%) of the units, or 15 units, would be restricted to moderate-income
senior housing. A deed restriction would be recorded against each of these units to
ensure that the rent remains at the moderate-income level. An independent agency,
such as the San Luis Housing Authority, would review the facility records to verify
compliance. These records would be submitted to the City of Arroyo Grande on an
annual basis for review (reference Condition of Approval No. 14).
The applicant submitted a letter of intent to apply for funding assistance from the City's
in-lieu fund collected for affordable housing purposes to help offset infrastructure and
City fees (Attachment 4). To date, the City has not implemented a formal process for
utilizing this fund, which currently stands at $344,876. The RDA housing set-aside fund
currently has a balance of $34,525. Because the project includes a senior recreation
center, staff recommends the Council consider waiving the Recreation Community
Center Impact Fee, which is estimated to be $3,985 (reference Attachment 6). The
attached Memorandum from Rob Strong to City Council addresses the issue of City
assistance and fee waivers for projects that include affordable housing (Attachment 5).
Parkina
The Development Code requires the following number of parking spaces for
independent living-senior housing, including a 3,000 square foot senior center:
CITY COUNCIL
DECEMBER 11, 2001
CUP 01-010
PAGE 5
PARKING REQUIREMENTS
Required Number of Proposed Number of
Parking Spaces Parking Spaces
1 Bedroom (20 units): 1 covered space per unit (20
(Development Code Sec. 9- covered spaces)
12.060.1.f.)
2+ bedrooms (40 units): 1 covered space per unit and
0.5 uncovered space per unit
(40 covered and 20
uncovered spaces)
Visitor Parking: 0.5 uncovered space per unit
(30 uncovered spaces)
SUBTOTAL: 60 covered and 50
uncovered spaces (110
spaces)
........................ ........................ ......................
3,000 square foot Senior 1 parking space per 50
Center (Development Code square feet of floor area
Sec.9-12.060.2.b.) designed for public assembly
(40 spaces, assuming 2,000
square feet is used for public
assembly)
........................ ........................ ......................
TOTAL: 150 total parking spaces 141 total parking spaces
(60 covered and 90 (96 covered and 44
uncovered) uncovered)
As indicated in the above table, a total of 150 parking spaces are required per the
Development Code for this project, and 141 are proposed. The Development Code
allows up to a 30% reduction in the required number of parking spaces for common
parking facilities with an approved Conditional Use Permit. The reduction requires a
parking study that shows how the shared uses (the residential units and the recreation
center) have different hours of operation that do not conflict. The applicant is requesting
an exception to the required number of parking spaces based on this provision and has
submitted a parking study to justify the request (reference Attachment 15). Specifically,
the analysis concludes that because of the various modes of transportation available to
seniors at this location (walking, using Dial-A-Ride or taxi services, carpooling), the
actual parking demand will be less than the parking requirements for these combined
uses.
CITY COUNCIL
DECEMBER 11, 2001
CUP 01-010
PAGE 6
ENVIRONMENTAL ASSESSMENT:
Staff has reviewed this project in compliance with the California Environmental Quality Act
(CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for
Implementation of CEQA. An initial study was prepared and based on this analysis, a Draft
Negative Declaration was prepared with mitigation measures and noticed for public review.
No comments have been received on the Draft Negative Declaration and a Final Mitigated
Negative Declaration has been prepared for the City Council to review.
AL TERNA TIVES:
The following alternatives are presented for Council consideration:
1. Approve the Planning Commission's recommendation and adopt the resolution;
2. Modify the Planning Commission's recommendation and adopt the resolution;
3. Take tentative action to deny the project application and direct staff to prepare
the appropriate resolution for City Council action; or
4. Provide other direction to staff.
If the Council selects alternative 3, staff will return with the appropriate resolution at a
later meeting.
Attachments:
Resolution approving Conditional Use Permit Case No. 01-010
Exhibit "A": Conditions of Approval
Exhibits "81 - B5": Project Plans
1. Location Map
2. Planning Commission Meeting Minutes of November 20, 2001
3. Developer's Statement (July 11, 2001)
4. Letter from Applicant Regarding Fees (November 19, 2001)
5. Memo from Rob Strong to City Council Regarding Fee Waivers (December 11, 2001)
6. Memo from Daniel Hernandez to Rob Strong Regarding Park Development Fees
(November 27,2001)
7. Letter from Applicant Regarding Conditions of Approval (November 26,2001)
8. Memo from Rodger Olds to Kelly Heffernon (November 30, 2001)
9. Letter of Support from Stephen Cool (November 15, 2001)
10. Planning Commission Meeting Minutes of July 17, 2001 (Pre-Application)
11. City Council Meeting Minutes of August 14, 2001 (Pre-Application)
12. Staff Advisory Committee Meeting Notes of September 18, 2001
13. Architectural Review Committee Meeting Notes of October 1, 2001
14. Architectural Review Committee Meeting Notes of November 5,2001
15. Parking Demand Analysis (dated 10/05/01)
16. Initial Study
Attachment A: Soils Report (dated 10/04/01)
Attachment B: APCD Referral Response (dated 11/01/01)
Attachment C: Traffic Impact Analysis (dated 8/31/01)
Attachment D: Biological Survey (dated 5/28/99)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A MITIGATED NEGATIVE
DECLARATION, INSTRUCTING THE DIRECTOR OF
ADMINISTRATIVE SERVICES TO FILE A NOTICE OF
DETERMINATION, AND APPROVING CONDITIONAL USE
PERMIT CASE NO. 01-010, LOCATED AT 579 CAMINO
MERCADO, APPLIED FOR BY CENTRAL COAST REAL
ESTATE DEVELOPMENT,INC.
WHEREAS, the City Council of the City of Arroyo Grande has considered Conditional
Use Permit Case No. 01-010, filed by Central Coast Real Estate Development, Inc. for
construction of a 60-unit senior apartment complex and a 3,000 square foot senior
recreation center; and
WHEREAS, the City Council has held a public hearing on this application in accordance
with the City Code; and
WHEREAS, the City Council has found that this project is consistent with the General
Plan and the environmental documents associated therewith; and
WHEREAS, the City Council has reviewed this project in compliance with the California
Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande
Rules and Procedures for Implementation of CEQA and has determined that a Mitigated
Negative Declaration can be adopted; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
FINDINGS FOR APPROVAL
Conditional Use Permit Findings:
1. The proposed use is permitted within the Professional Commercial (P-C) District of
the Oak Park Acres Planned Development (PD 1.1) pursuant to Section 9-03.050
of the Development Code, and complies with all applicable provisions of the
Development Code, the goals and objectives of the Arroyo Grande General Plan,
and the development policies and standards of the City.
2. The proposed use will not impair the integrity and character of the district in which
it is to be established or located because the proposed use is similar to
surrounding uses.
3. The site is suitable for the type and intensity of use or development that is
proposed because all the necessary easements, circulation, parking and setbacks
would be provided.
4. There are adequate provisions for water, sanitation, and public utilities and
services to ensure the public health and safety.
RESOLUTION NO.
PAGE 2
5. The proposed use will not be detrimental to the public health, safety, or welfare, or
materially injurious to properties and improvements in the vicinity because the
proposed project would not create adverse environmental impacts.
Architectural Review Findings:
1. The proposal is consistent with the General Architectural Review Guidelines for the
City of Arroyo Grande.
2. The proposal is consistent with the text and maps of the Arroyo Grande General
Plan, and the City of Arroyo Grande Development Code.
3. The proposal will not be detrimental to the health, safety, comfort and general
welfare of the persons residing or working in the neighborhood of the proposed
project.
4. The general appearance of the proposed building is consistent with the character
of the neighborhood because the size and design are consistent with other
buildings in the vicinity.
5. The proposal is not detrimental to the orderly and harmonious development of the
City.
6. The proposal will not impair the desirability of investment or occupation in the
neighborhood.
!
Department of Fish and Game Required Findings of Exemption:
1. The City of Arroyo Grande has prepared an initial study pursuant to Section 15063
of the Guidelines of the California Environmental Quality Act (CEQA), for
Conditional Use Permit Case No. 01-010.
2. Based on the initial study, a Negative Declaration with Mitigation Measures was
prepared for public review. A copy of the Mitigated Negative Declaration and
related materials is located at City Hall in the Community Development
Department
3. After holding a public hearing pursuant to State and City Codes, and considering
the record as a whole, the City Council adopts the mitigated negative declaration
and finds that there is no substantial evidence of any significant adverse effect,
either individually or cumulatively on wildlife resources as defined by Section 711.2
of the Fish and Game Code or on the habitat upon which the wildlife depends as a
result of development of this project. Further, the Council finds that said
Mitigated Negative Declaration reflects the City's independent judgment and
analysis.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby adopts a Mitigated Negative Declaration, instructs the Director of
Administrative Services to file a Notice of Determination, and approves Conditional Use
Permit Case No. 01-010, with the above findings and subject to the conditions as set forth
in Exhibit "A", attached hereto and incorporated herein by this reference.
RESOLUTION NO.
PAGE 3
On motion by Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this day of 2001.
RESOLUTION NO.
PAGE 4
MICHAEL A. LADY. MAYOR
ATTEST:
KELLY WETMORE. ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS. CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 5
EXHIBIT "A"
CONDITIONS OF APPROVAL
CONDITIONAL USE PERMIT CASE NO. 01- 010
Central Coast Real Estate Development, Inc.
579 Camino Mercado
COMMUN/TY DEVELOPMENT DEPARTMENT
GENERAL CONDITIONS
This approval authorizes the construction of a 60-unit senior apartment complex and a
3,000 square foot senior recreation center.
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The applicant shall comply with all conditions of approval for Conditional Use
Permit Case No. 01-010.
3. This application shall automatically expire on December 11, 2003 unless a building
permit is issued. Thirty (30) days prior to the expira~ion of the approval, the
applicant may apply for an extension of one (1) year from the original date of
expiration.
4. Development shall occur in substantial conformance with the plans presented to
the City Council at the meeting of December 11, 2001 and marked Exhibits "81 -
85". Setbacks, lot coverage, and floor area ratios shall be as shown on the
development plans, except as specifically modified by these conditions.
5. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because of
the issuance of said approval, or in anyway relating to the implementation thereof,
or in the alternative, to relinquish such approval. The applicant shall reimburse the
City, its agents, officers, or employees, for any court costs and attorney's fee's
which the City, its agents, officers or employees may be required by a court to pay
as a result of such action. The City may, at its sole discretion, participate at its
own expense in the defense of any such action but such participation shall not
relieve applicant of his/her obligations under this condition.
DEVELOPMENT CODE
6. Development shall conform to the Professional Commercial (P-C) zoning
requirements of the Oak Parks Planned Development (PD 1.1) except as
otherwise approved.
7. Signage shall be subject to the requirements of Development Code Chapter 9-13.
RESOLUTION NO.
PAGE 6
8. Setbacks, lot coverage, and floor area ratios shall be as shown on the
development plans except as specifically modified by these conditions.
NOISE
9. Construction shall be limited to between the hours of 7 a.m. and 7 p.m. Monday
through Friday and between 8 a.m. and 5 p.m. on Saturday or Sunday.
WATER
10. All new construction shall utilize fixtures and designs that minimize water usage.
Such fixtures shall include, but are not limited to, low flow showerheads, water
saving toilets, instant water heaters and hot water recirculating systems. Water
conserving designs and fixtures shall be installed prior to final occupancy.
SOLID WASTE
11. Per Development Code Section 9-10.120(c), trash enclosures shall be screened
from public view with landscaping or other appropriate screening materials, and
shall be made of masonry or concrete with an exterior finish that complements the
architectural features of the main building. The trash enclosure area shall be large
enough to accommodate recycling container(s).
12. Trash enclosures shall be reserved exclusively for dumpster and recycling
container storage. Miscellaneous tires, auto parts, boxes, bins, racks, etc., will
not be allowed within the enclosure.
SPECIAL CONDITIONS
13. The development shall be restricted to senior citizens (ages 55 and older).
14. Twenty-five percent (25%) of the apartment units (or 15 units) shall be reserved for
moderate-income seniors through a 30-year deed restriction recorded on each
unit, or equivalent restrictive covenant. Annual reports shall be submitted to the
City from an independent agency (such as the San Luis Housing Authority)
verifying compliance to this restriction.
15. For paving proposed under the dripline of existing oak trees, only porous pavers
shall be used to allow air and nutrient exchange to the root system. The pavers
shall comply with the most current ADA standards.
PRIOR TO ISSUING A BUILDING PERMIT:
16. The Community Development Director shall approve plans for the trash
enclosures.
17. The development plans shall comply with Development Code, Chapter 9-12,
"Parking and Loading Requirements".
RESOLUTION NO.
PAGE 7
18. The applicant shall paint a test patch on the building including all colors. The
remainder of the building may not be painted until inspected by the Community
Development Department or Building and Fire Department to verify that colors are
consistent with the approved color board. A 48-hour notice is required for this
inspection.
19. The applicant shall submit details of all proposed screening and retaining walls for
review and approval by the Community Development Director. Any fence, wall, or
combination thereof exceeding six (6) feet in height, but less than eight (8) feet,
shall require a Minor Exception approved by the Community Development
Director.
20. A landscape and irrigation plan shall be prepared by a licensed landscape
architect subject to review and approval by the Community Development and
Parks and Recreation Departments. The plan shall be consistent with the
requirements of Development Code Section 9-12.130, "Landscaping for Off Street
Parking Facilities". The landscape plan shall include the following:
a. Tree staking, soil preparation and planting detail;
b. The use of landscaping to screen ground-mounted utility and mechanical
equipment;
c. No significant trees to be removed.
d. The required landscaping and improvements. This includes:
1. Deep root planters shall be included in areas where trees are within five
feet (5') of asphalt or concrete surfaces and curbs;
2. Water conservation practices including the use of low flow heads, drip
irrigation, mulch, gravel, drought tolerant plants and mulches shall be
incorporated into the landscaping plan;
3. An automated irrigation system.
4. Pampas grass shall be permanently removed from the project site.
5. No landscape materials shall be planted under the dripline of any
existing oak tree.
PRIOR TO ISSUING THE CERTIFICATE OF OCCUPANCY:
21. Development shall comply with Development Code Sections 9-10.070, "Fences,
Walls and Hedges"; 9-10.080, "Lighting"; 9-10.110, "Performance Standards"; and
9-10.120 "Screening Requirements".
22. The developer shall provide mail receptacles for the units as required by the
Postmaster of the Pismo Beach Post Office.
ARCHITECTURAL REVIEW COMMITTEE
23. All ducts, meters, air conditioning equipment, and other mechanical equipment,
whether on the ground, on the structure or elsewhere, shall be screened from
public view with materials architecturally compatible with the main structure.
RESOLUTION NO.
PAGE 8
PARKS AND RECREA TlON DEPARTMENT
24. The applicant shall comply with the provisions of Ordinance 431 C.S., the
Community Tree Ordinance.
25. Linear root barriers shall be used at the front of the project to protect the
sidewalks.
26. All street front trees shall be 24-inch box.
POLICE DEPARTMENT
PRIOR TO ISSUING A BUILDING PERMIT:
27. The applicant shall submit an exterior lighting plan for Police Department approval.
PRIOR TO ISSUING THE CERTIFICATE OF OCCUPANCY:
28. The applicant shall post designated fire lanes, per Section 22500.1 of the
California Vehicle Code.
29. The applicant shall post handicapped parking,. per Police Department
requirements.
BUlLD/NG AND F/RE DEPARTMENT
30. The project shall comply with the most recent editions of the California State Fire
and Building Codes and the Uniform Building and Fire Codes as adopted by the
City of Arroyo Grande.
31. The project shall have a fire flow of 1,500 gallons per minute for a duration of four
hours.
32. The project shall be compliant with current state and federal disabled access laws
(ADA).
33. The project shall comply with California State amended building codes.
PRIOR TO ISSUING A BUILDING PERMIT:
34. The applicant shall show proof of properly abandoning all non-conforming items
such as septic tanks, wells, underground piping and other undesirable conditions.
35. The applicant shall obtain County Health Department approval for the kitchen in
the Senior Recreation Center.
36. Any review costs generated by outside consultants, shall be paid by the applicant.
RESOLUTION NO.
PAGE 9
PRIOR TO ISSUING THE CERTIFICATE OF OCCUPANCY:
37. Fire hydrants shall be installed per Fire Department and Public Works Department
standards.
38. All fire lanes must be posted and enforced, per Police Department and Fire
Department guidelines. Directional signage shall also be posted for emergency
access to the buildings.
39. The applicant must provide an approved "security key vault" per Building and Fire
Department guidelines.
40. The building must be fully sprinklered per Building and Fire Department guidelines.
41. The applicant shall install a Fire Department approved fire alarm system per
National Fire Protection Association Standards.
42. Consistent with Mitigation Measure No. 20, the applicant shall provide a
Vegetation Management Plan for a portion of the open space property located
adjacent to and north of the project site. The Plan shall include an area having a
depth of 200' along the northem project boundary.
PUBLIC WORKS DEPARTMENT
GENERAL IMPROVEMENT REQUIREMENTS
43. Site Maintenance - The developer shall be responsible during construction for
cleaning city streets, curbs, gutters and sidewalks of dirt tracked from the project
site. The flushing of dirt or debris to storm drain or sanitary sewer facilities shall
not be permitted. The cleaning shall be done after each day's work or as
directed by the Director of Public Works or the Community Development
Director.
44. Encroachment Permit - The applicant. shall be responsible for obtaining an
encroachment permit for all work within a public right of way.
45. Grading - All grading shall be done in accordance with the City Grading
Ordinance.
46. Fees - The applicant shall pay all applicable City fees at the time they are due.
(For your information, the "Procedure for Protesting Fees, Dedications,
Reservations or Exactions" is provided below).
RESOLUTION NO.
PAGE 10
PROCEDURE FOR PROTESTING FEES, DEDICATIONS, RESERVATIONS OR
EXACTIONS:
(A) Any party may protest the imposition of any fees, dedications, reservations, or
other exactions imposed on a development project, for the purpose of defraying
all or a portion of the cost of public facilities related to the development project by
meeting both of the following requirements:
(1 ) Tendering any required payment in full or providing satisfactory evidence of
arrangements to pay the fee when due or ensure performance of the
conditions necessary to meet the requirements of the imposition.
(2) Serving written notice on the City Council, which notice shall contain all of
the following information:
(a) A statement that the required payment is tendered or will be
tendered when due, or that any conditions which have been imposed
are provided for or satisfied, under protest.
(b) A statement informing the City Council of the factual elements of
the dispute and the legal theory forming the basis for the protest.
(B) A protest filed pursuant to subdivision (A) shall be filed at the time of the
approval or conditional approval of the development or within 90 days after the
date of the imposition of the fees, dedications, reservations, or other exactions to
be imposed on a development project.
(C) Any party who files a protest pursuant to subdivision (A) may file an action to
attack, review, set aside, void, or annul the imposition of the fees, dedications
reservations, or other exactions imposed on a development project by a local
agency within 180 days after the delivery of the notice.
(D) Approval or conditional approval of a development occurs, for the purposes of
this section, when the tentative map, tentative parcel map, or parcel map is
approved or conditionally approved or when the parcel map is recorded if a
tentative map or tentative parcel map is not required.
(E) The imposition of fees, dedications, reservations, or other exactions occurs, for
the purposes of this section, when they are imposed or levied on a specific
development.
RESOLUTION NO.
PAGE 11
PRIOR TO ISSUING A BUILDING PERMIT:
47. Improvements required - All project improvements shall be designed and
constructed in accordance with the City of Arroyo Grande Standard Drawings
and Specifications, except as may be modified by these conditions of approval.
The following improvement plans shall be prepared by a registered Civil
Engineer and approved by the Public Works Department:
a. Grading, drainage and erosion control.
b. Curb, gutter and sidewalk.
c. Public utilities.
d. Water and sewer.
e. Traffic signal and street improvement for the intersection at Camino
Mercado and West Branch Street.
f. Signing and striping plan for the intersection at Camino Mercado and
West Branch Street.
48. Site Plan Requirements - The site plan shall include the following:
a. The location and size of all water, sewer and storm water facilities within
the project site and abutting streets or alleys.
b. Location, quantity and size of all sewer laterals.
c. The location, size and orientation of all trash enclosures.
d. All parcel lines and easements related to the property.
e. The location and dimension of all paved areas.
f. The location of all public or private utilities.
g. The location of all existing improvements such as retaining walls.
49. Traffic signal design - Prior to issuing a building permit, all plans related to the
traffic signal at Camino Mercado and West Branch Street shall be completed,
and approval by the City and Caltrans shall be obtained.
50. Fee reimbursement - The developer shall implement the design and installation
of the Camino Mercado/West Branch Street signalization improvements as
described in these conditions. The City will reimburse the developer for the
design and construction costs for the signalization improvements to the extent
that such costs exceed the developer's responsibility to pay for traffic
signalization fees. The improvements that are included in the reimbursement are
the signal installation, related signage and striping, and island modification.
51. Reimbursement Agreement - Prior to signal plan approval, the developer shall
enter into a reimbursement agreement with the City. Reimbursement agreement
shall include the amount and timing of reimbursement.
52. Water Storage - Consistent with Mitigation Measure No.3, the applicant shall
pay a water storage fee for fair share of costs of projects identified in the water
RESOLUTION NO.
PAGE 12
master plan. Based on previous calculations, the fair share would be $2,625 per
Equivalent Residential Unit water usage.
53. Drainage design - All drainage facilities shall be designed to accommodate a
100-year storm flow.
54. Parking lot design - The cross slope on parking lot driving lanes shall not
exceed 5 percent.
55. Entrance design - The driveway entrance shall be designed with curb returns
having a minimum radius of 15 feet.
56. Improvement agreement - Prior to approval of any improvement plans, the
applicant shall enter into an agreement with the City for inspection of the
required improvements.
57. Soils report - A preliminary soils report shall be prepared by a registered civil
engineer and supported by adequate test borings. All earthwork design and
grading shall be performed in accordance with the approved soils report.
58. Adjacent structures - The grading plan design shall include measures to
protect the adjacent structures from damage due to the construction.
59. Landscape approvals - Landscape and irrigation plans are required within the
public right of way, and shall be approved by the Community Development,
Parks and Recreation, and Public Works Departments.
60. Utility company review - All public improvement plans shall be submitted to the
public utility companies for review and comment. Utility comments shall be
forwarded to the Director of Public Works for approval.
61. Plan submittals - Upon approval of the improvement plans, the applicant shall
provide a reproducible mylar set and 3 sets of prints of the improvements for
inspection purposes. Prior to acceptance of the improvements, the applicant
shall provide reproducible mylars, and 2 sets of prints of the approved record
drawings (as builts).
62. Recorded documents - All easements, abandonments, or similar documents to
be recorded as a document separate from a map, shall be prepared by the
applicant on 8Y:!' x 11" City standard forms, and shall include legal descriptions,
sketches, closure calculations, and a current preliminary title report. The
applicant shall be responsible for all required fees, including any additional
required City processing fees.
RESOLUTION NO.
PAGE 13
PRIOR TO ISSUING A CERTIFICATE OF OCCUPANCY:
63. Water Neutralization Program - Consistent with Mitigation Measure No.2, The
applicant shall complete measures to neutralize the estimated increase in water
demand created by the project by either:
Implement an individual water program consisting of retrofitting existing
high-flow plumbing fixtures with low flow devices. The calculations shall be
submitted to the Director of Public Works for review and approval. The
proposed individual water program shall be submitted to the City Council
for approval prior to implementation; or,
Pay an in lieu fee of $2,200 per Equivalent Residential Unit water usage.
64. Street widening - Camino Mercado shall be widened along the property
frontage. The widening shall provide a width 22 feet from centerline to the curb
(matching the existing curb to the east). The pavement structural section shall
be based on a Traffic Index (TI) of 6.0.
65. Intersection signalization - A traffic signal at Camino Mercado and West
Branch Street shall be installed and operational.
66. Curb and sidewalk - A concrete curb, gutter and 6-foot wide concrete sidewalk
shall be constructed along the property frontage.
67. Parking lot striping - The parking lot spaces shall utilize double line striping.
68. Road Repairs - Camino Mercado shall be reconstructed across the property
frontage and to the center of the street to a structural section capable of
supporting a TI=6.0.
69. Site Drainage - Roof drainage and parking lot drainage shall be collected in a
storm drain system. The public storm drain in Camino Mercado approximately
100 feet west of the project boundary shall be extended to connect to the project
drainage system.
70. Storm Drains - The onsite storm drain system shall be private. The storm drain
in Camino Mercado shall be public. All on-site private drainage structures shall
be equipped with a fossil filter and debris catcher. A regular maintenance and
cleaning program for the on-site drainage facilities shall be implemented by the
applicant. Both the filters and the maintenance program shall be subject to the
approval of the Director of Public Works.
71. Site Grading - All existing cut slopes, which have been previously graded and
left in an unsafe condition, shall be graded to a safe condition with a maximum
slope of 2:1.
RESOLUTION NO.
PAGE 14
72. Relocate Water Facilities - The existing water air release valve and the existing
fire hydrant shall be relocated as necessary to accommodate the new
improvements, as required by the Director of Public Works.
73. Onsite private fire lines - Private onsite fire sprinkler lines shall be connected to
the public water system with a backflow prevention assembly. The backflow
assembly shall be painted green. Fire department connections shall be located
per the Fire Department requirements.
74. Onsite public fire lines - A 15-foot wide easement shall be provided for public
waterlines serving onsite fire, as required by the Director of Public Works.
75. Water-sewer crossings - All sewer mains or laterals crossing or parallel to
public water facilities shall be constructed in accordance with California State
Health Agency standards.
76. Water meters - Water meters shall be located in the public sidewalk or as
approved by the Director of Public Works. Separate meters may be used for
irrigation.
77. Sewer Connection - The onsite sewer system shall be private and shall
connect to the public sewer system in a single location. Sewer laterals larger
than 4 inches shall connect to the public system at a manhole.
78. Existing Services - Existing water and sewer services not used by the project
shall be abandoned per the requirements of the Director of Public Works.
79. City benchmark - The applicant shall install new City Benchmark in the vicinity
of Camino Mercado.
80. Underground new utilities - All new public utilities shall be installed as
underground facilities except as noted.
81. Utilities operational - Prior to approving any building permit within the project
for occupancy, all public utilities shall be operational.
RESOLUTION NO.
PAGE 15
MITIGA TlON MEASURES
A negative declaration with mitigation measures has been adopted for this project. The
following mitigation measures shall be implemented as conditions of approval and shall
be monitored by the appropriate City department or responsible agency. The applicant
shall be responsible for verification in writing that the mitigation measures have
been implemented.
1. The applicant shall implement the recommendations included in the Preliminary
Soils Engineering Report prepared by GeoSolutions, Inc. dated October 4, 2001
(Project No. SL002497-1), included in the Initial Study as Attachment A.
Monitoring: Review of grading, drainage, and
foundation plans
Responsible Dept: Public Works Department
Timeframe: Prior to issuance of building permit
2. The applicant shall complete measures to neutralize the estimated increase in
water demand created by the project by either:
Implementing an individual water program that utilizes fixtures and
designs that minimize water usage. The calculations shall be submitted to
the Director of Public Works for review and approval. The proposed
individual water program shall be submitted to the City for approval prior
to implementation; or, paying the in lieu fee.
Monitoring: Review of individual water program or payment
of the in lieu fee
Responsible Dept: Public Works Department
Timeframe: Prior to issuance of building permit
3. The applicant shall pay a fee of $2,625 per Equivalent Residential Unit water
usage for adequate water storage for the project.
Monitoring: Pay required fee
Responsible Dept: Public Works Department
Timeframe: Prior to issuance of building permit
4. All new construction shall utilize fixtures and designs that minimize water usage.
Such fixtures shall include, but are not limited to, water saving toilets, instant
water heaters and hot water recirculating systems. Water conserving designs
and fixtures shall be installed prior to final occupancy.
Monitoring: Review of building plans
Responsible Dept: Building and Fire Department
Timeframe: Prior to issuance of building permit
RESOLUTION NO.
PAGE 16
5. All landscaping shall be consistent with water conservation practices including
the use of drought tolerant landscaping, drip irrigation, and mulch. To the
greatest extent possible, lawn areas and areas requiring spray irrigation shall be
minimized.
Monitoring: Review of landscaping and irrigation plans
Responsible Dept: Parks and Recreation Department
Timeframe: Prior to issuance of building permit
6. The applicant shall provide detailed drainage calculations indicating that
increased run-off can be accommodated by existing facilities and/or provide on-
site retention basins to the satisfaction of the Director of Public Works.
Monitoring: Review of grading plans
Responsible Dept: Public Works Department
Timeframe: Prior to issuance of a grading permit
7. During construction, water trucks or sprinkler systems shall be used to keep all
areas of vehicle movement damp enough to prevent dust from leaving the site.
At a minimum, this would include wetting down such areas in the later morning
and after work is completed for the day and whenever wind exceeds 15 miles per
hour. Reclaimed (non-potable) water should be used whenever possible.
8. Soil stockpiled for more than two days shall be covered, kept moist, or treated
with soil binders to prevent dust generation.
9. Permanent dust control measures identified in the revegetation and landscape
plans should be implemented as soon as possible following completion of any
soil disturbing activities.
10. Exposed ground areas that are planned to be reworked at dates greater than
one month after initial grading should be sown with fast-germinating native grass
seed and watered until vegetation is established.
11. All vehicles hauling dirt, sand, soil, or other loose materials are to be covered or
should maintain at least two feet of freeboard (minimum vertical distance
between top of load and top of trailer) in accordance with CVC Section 23114.
12. All roadways, driveways, sidewalks, etc. to be paved should be completed as
soon as possible. In addition, building pads should be laid as soon as possible
after grading unless seeding or soil binders are used.
13. Vehicle speed for all construction vehicles shall not exceed 15 mph on any
unpaved surface at the construction site.
14. Sweep streets at the end of each day if visible soil material is carried onto
adjacent paved roads.
RESOLUTION NO.
PAGE 17
For Mitigation Measures No.7 - 14:
Monitoring: Review of grading and building plans and site
inspections
Responsible Dept: Public Works and Building & Fire Departments
shall inspect plans and spot check in the field
Timeframe: Prior to issuance of a grading permit and during
construction
15. The applicant shall install a traffic signal at the intersection of Camino Mercado
and West Branch Street. The applicant and the City shall enter into a
reimbursement agreement providing that the City shall reimburse the applicant the
difference in costs between the signal installation and the project's Signalization
Impact fee. The applicant may be reimbursed for those costs to the extent that
signalization impact fees are available and programmed for this project.
Monitoring: The applicant shall install the traffic signal
Responsible Dept: Public Works Department
Timeframe: Prior to issuance of Certificate of Occupancy
16. The applicant shall pay the City's Transportation Facilities Impact fee prior to
issuance of building permit.
Monitoring: The applicant shall pay the fees
Responsible Dept: Building & Fire Department
Timeframe: Prior to issuance of building permit
17. Site development plans shall specify that grading and other types of disturbance
be precluded from a 25-foot buffer zone around the Pismo Clarkia populations to
minimize impacts. A fence and appropriate signage shall be placed around the
buffer zone to preclude impacts to Pismo Clarkia during construction.
Monitoring: The applicant shall submit plans showing these
protection measures.
Responsible Dept: Community Development Department
Timeframe: Prior to issuance of grading permit
18. The site development plans identifying protection areas around the Pismo Clarkia
shall be submitted to the California Department of Fish and Game (CDFG) at least
10 days prior to the start of site work.
Monitoring: The applicant shall submit the plans to CDFG
Responsible Dept: Community Development Department
Timeframe: Prior to issuance of grading permit
RESOLUTION NO.
PAGE 18
19. Protective fencing shall be installed around each tree at the dripline. The fencing
shall be installed prior to any site clearing, grading, or demolition activities, and
shall remain in place until construction is complete, including landscaping.
Weatherproof signs shall be permanently posted on the fences, stating the
following:
Tree Protection Zone
No personnel, equipment, materials, or vehicles are allowed
Do Not move or remove this fence
[Name of arborist or consultant]
[Name and phone number of developer or general contractor]
Monitoring: Field inspection
Responsible Depts: Parks & Recreation and Community
Development Departments
Timeframe: Prior to issuance of grading permit
20. The applicant shall submit a Vegetation Management Plan for. a portion of the
open space property located adjacent to and north of the project site. The plan
shall include an area having a depth of 200' along the northern project boundary.
Monitoring: The applicant shall submit the plan
Responsible Dept: Building & Fire Department
Timeframe: Prior to issuance of building permit
21. All construction equipment shall be provided with well-maintained, functional
mufflers to limit noise.
22. All construction activities shall comply with the time limits specified by the Arroyo
Grande Municipal Code.
23. To the greatest extent possible, grading and/or excavation operations at portions
of the site bordering developed areas should occur during the middle of the day
to minimize the potential for disturbance of neighboring noise sensitive uses.
For Mitigation Measures No. 21 - 23:
Monitoring: Notes shall be placed on the construction plans
referencing the above measures.
Responsible Dept: Public Works Department
Timeframe: During construction
RESOLUTION NO.
PAGE 19
24. The following note shall be placed on the grading and improvement plans for the
project:
"In the event that during grading, construction or development of the
project, archeological resources are uncovered, all work shall be halted until
the significance of the resources are determined. If human remains
(burials) are encountered, the County Coroner (781-4513) shall be
contacted immediately. The applicant may be required to provide
archaeological studies and/or additional mitigation measures as required by
the Califomia Environmental Quality Act if archaeological resources are
found on the site."
Monitoring: Review of grading plans and site visits by the
Public Works Inspector
Responsible Dept: Public Works and Building & Fire Departments
Timeframe: Prior to issuance of a grading permit and during
site grading
25. The applicant shall pay all applicable park development fees to the City.
Monitoring: The applicant shall pay the park development
fees
Responsible Dept: Parks & Recreation Department
Timeframe: Prior to issuance of building permit
EXHIBIT B 1
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MINUTES
CITY OF ARROYO GRANDE ATTACHMENT 2 DRAFT
PLANNING COMMISSION
NOVEMBER 20, 2001
PAGE 1
CALL TO ORDER
Chair Costello called the regular Planning Commission meeting of the City of Arroyo
Grande to order at 7:00 p.m.
ROLL CALL
X Commissioner Brown
X Commissioner Fowler
---.X Commissioner Guthrie
X Vice-Chair Keen
X Chair Costello
PLEDGE OF ALLEGIANCE
Commissioner Fowler led the Flag Salute.
APPROVAL OF MINUTES
The minutes of the Joint Meeting of the Planning Commission and the ARC were
unanimously approved by a 5/0-voice vote as submitted.
ORAL COMMUNICATIONS
None.
WRITTEN COMMUNICATIONS
1. Copy of letter from the law office of Stephen N. Cool, dated November 15,
2001 regarding Conditional Use Permit 01-010, 597 Camino Mercado.
2. Copy of letter from M. J. A. Wysong, 1660 Brighton Avenue, Grover Beach,
regarding East Grand Avenue.
II. PUBLIC HEARING ITEMS
A. CONDITIONAL USE PERMIT 01-010; APPLICANT - CENTRAL COAST REAL
ESTATE DEVELOPMENT; LOCATION - 579 CAMINO MERCADO
Kelly Heffernon, Associate Planner, said the applicant proposes to construct 60 one
and two bedroom apartment units averaging 900 square feet in size, and a 3,000
square foot senior recreation center. The apartments would be restricted to senior
citizens, ages 55 and older, and 25% of the units would be reserved for those having
a moderate-income level. A deed restriction is required as a condition of approval to
ensure that the rent remains at this lower level. The apartment units meet all disabled
access requirements, and the pedestrian path between Camino Mercado and the
apartment units is also handicapped accessible.
MINUTES DRAFT
PLANNING COMMISSION
NOVEMBER 20, 2001
PAGE 2
The project meets all relevant Development Code requirements for setbacks, lot
coverage, height, and landscaping. There are no density requirements in the
Professional Commercial District, although the proposed 15 dwelling units per acre
is less than the maximum of 25 dwelling units per acre allowed in the Senior
Housing District.
The only standard that has not been met is the required parking. The project
includes a total of 141 parking spaces, most of which would be covered. The
Development Code requires 150 spaces, and therefore the project is nine spaces
short. The applicant is requesting an exception to the parking requirement, which
the Development Code allows through the CUP process if it can be shown how the
shared uses have different hours of operation that don't conflict.
The parking analysis prepared for the project makes the case that the actual
parking demand will be less than the parking requirements due to the various
modes of transportation available to the future tenants, and proximity of the
apartments to the senior center. Because the hours of operation for the senior
center may well conflict with the residential use, the Planning Commission might
consider restricting the hours for the center, and/or delineating the residential
parking from the senior center parking with either signage or special pavement
markings.
As part of the environmental review process, a traffic analysis was prepared which
concluded that the Level of Service on surrounding intersections would remain at an
acceptable level with the addition of traffic from the proposed development. This
analysis was based on the assumption that the Camino Mercado/West Branch Street
intersection would be signalized. Given that a signal is warranted at this intersection,
the project is conditioned to install the signal subject to reimbursement from the City
up to the amount of the project's signalization impact fee. This condition is
contingent upon other projects in the review process that have a similar requirement.
Essentially, the first project to obtain a building permit that has this condition shall be
required to construct the traffic signal and enter into a reimbursement agreement with
the City.
Three populations of Pismo Clarkia have been identified on the property, which is a
federally listed endangered plant species. As mitigation, a 25-foot buffer is
required around the plants, which the applicant has already identified on the project
plans. All of the existing oak trees are proposed to remain and are required to be
protected during construction.
MINUTES DRAFT
PLANNING COMMISSION
NOVEMBER 20. 2001
PAGE 3
Commissioner Brown stated that he thought the language was too general with
regard to Condition No. 14, with respect to the apartment reservation for moderate-
income seniors, especially with respect to the deed restriction.
Rob Strong stated that the City would be consulting with the City Attorney and the
Housing Authority on the language, and hopefully it would be resolved prior to action
by the City Council.
Commissioner Fowler stated that Condition No. 39, with respect to fire lanes, was
too general and she would like to make sure that more specific directional
information be conditioned.
Ms. Heffernon said she would follow up with the Fire Department to see if more
specific language would be required.
Chair Costello asked about the ADA compliance with regard to the bus stop and
access to the bus stop.
Steve Puglisi, Architect for the project, addressed the concerns:
. The traffic circulation, specifically with respect to emergency vehicles, can now
egress the site since the bridge structure has been eliminated. As discussed with
the Fire Department, a key location has been selected where any emergency
vehicle can station itself. At this key location there is an elevator and emergency
response teams can access every unit on the site from this point.
. There has been a series of modifications to the handicap access ramp to ensure
that pedestrians can go from Camino Mercado to the main entrance of the
building, and immediately at that location is one of the three elevators adjacent to
the senior center.
. The bus stop that is currently shown on the drawings is easily accessible from
the handicap access ramp, as it starts moving itself down the site. We foresee
no problem with getting the ramp from the vehicular entrance on Camino
Mercado to the bus stop.
. Parking is the only area we are not in compliance, but the traffic engineers
analysis suggests that this project will in fact require 1 7 fewer spaces than City
Ordinance requires. We are proposing nine fewer spaces, so we are in the plus
eight category. We would rather not put more parking than the project requires.
The project meets all other aspects of the Ordinance.
Commissioner Brown asked why a public facility, that would generate traffic from
the community, would not require more parking spaces rather than less?
MINUTES DRAFT
PLANNING COMMISSION
NOVEMBER 20, 2001
PAGE 4
Mr. Puglisi replied that Penfield & Smith anticipates that 70% of the visitors to the
senior center will be via private automobile, 25% will be walking and 5% will be by
taxi. The visitors walking and by taxi will account for 16 individuals and therefore
16 less cars that will be required.
Commissioner Brown commented that it appears that the roof of the structure goes
above the ridgeline.
Mr. Puglisi showed a cross section through the site and pointed out the elevation of
the top of the roof. The footings of the building are not above the ridgeline, but the
roofline goes above the ridgeline.
PUBLIC HEARING
Rav Abdun-nur, 955 Via Las AQuilas, some of the concerns he had were:
. Parking on Camino Mercado.
. Would the roof blend in with the rest of the community?
. Amount of visitors to the senior center?
. What does moderate pricing mean?
. Grading.
Ron LivinQson, 580 Dos Cerros, representative Homeowner's Association concerns:
. Not being noticed about the project even though he lived within 300 feet.
. General appearance of this building better than the previous proposed project.
. Parking and traffic in the area.
. Drainage during heavy rain.
. The cost to the City for the senior center.
. Is the senior center for Arroyo Grande or 5 Cities and where will the people be
walking from?
Earl PaulinQ, 232 La Cresta Drive, representative for many non-profits and represents
many seniors who are not attending the meeting tonight because they do not like to
drive or go out when it is dark.
. Seniors need a place to meet, very pleased about this proposed project.
. Seniors support this center and are already concerned about getting on a waiting
list for the 60 units.
. The Women's Center parking lot during meetings is usually 60-70% empty
because seniors do not need a lot of parking; they carpool and meetings are
usually attended by 30-40 people.
MINUTES DRAFT
PLANNING COMMISSION
NOVEMBER 20, 2001
PAGE 5
Garv YounQ, Applicant and Representative for Central Coast Real Estate
Development, addressed:
. Specifics would be applied to the deed restriction for 25% of the units dedicated
to moderate-income seniors 55 years and older.
. ADA compliance from the bus stop to the property.
. Parking requirements and how they will be met.
. Senior center, how it might be funded, and how it might be run.
Commissioner Brown asked for details about fee relief for the project.
I
!
Mr. Young replied that the fees had not yet been arrived at.
Rob Strong advised that the Planning Commission not involve themselves in the
fiscal fee reduction requests unless City Councilor Parks & Recreation refer this back
to them.
Chair Costello asked:
. Were there any guidelines in place if occupants became unable to take care of
themselves?
. If there were any significant parking impacts in the future what solutions would
there be to expand the parking.
. Would parking spaces be designated specifically for the residents and would there
be 31 assigned parking spaces for the senior center?
Mr. Young said there would be no assistance because this will be independent senior
living.
Mr. Puglisi said he did not foresee a parking problem, but rather than add more
parking it would be better to adjust the hours of operation for the senior center.
Mr. Young said each unit would have one assigned parking place and the rest would
be at large parking.
Commissioner Fowler:
. Would the "moderate income" status apply to this project?
. Believes that seniors do require less parking because they often have only one car
per family.
Rob Strong said the percentages for this project would apply to "moderate income"
performance standards for housing and this is something the City will need to
address in the future.
MINUTES DRAFT
PLANNING COMMISSION
NOVEMBER 20, 2001
PAGE 6
Commissioner Keen referred to Condition No. 51 with respect to the signalization
improvements:
. The figures quoted by Penfield & Smith in their traffic study, for the
improvements, do not seem realistic.
. The improvements do not include road widening and he thought this should be
included, as he would hate to see the City have to redo the signal in the future.
Rodger Olds, Public Works, stated that these figures reflect only the applicant's
share of the cost. Concerning the improvements, only the signal and roadway
improvements particular to that signal are included, no roadway widening has been
included.
Commissioner Guthrie:
. The building does a good job of protecting the ridgeline.
. Prefer to see the senior center parking delineated from the rest of the project so
in the future, if there was a problem it could be tracked.
. Traffic is always an issue in this area, but what the community is receiving is
worth taking the risk.
. The 25% of "moderate-income" units is a real plus for this project.
. He was not aware of the problem with drainage on Camino Mercado expressed
during the public comment period.
. Hours of operation for the senior center may have to be instituted some time in
the future.
. A bus stop in the middle of a block may be a liability.
Rodger Olds said the drainage was intended to go into City storm drainage facilities,
into the Caltrans ditch next to Hwy 101, and then further downstream into the basin
at Oak Park and West Branch Street.
Chair Costello commented on:
. Traffic and the City standard of the Level of Service (LOS) "C", and said he
believes that this intersection is worse than "C", but traffic would only be
minimally affected by this project. When the traffic signal lights have been
installed he hoped it would improve the situation.
. Parking should be adequate, but if more than 50 people turned up at the senior
center for a meeting, there would be additional parking available that was not
being claimed by residents. In the future there may have to be some restrictions
on parking on Camino Mercado.
. He asked staff to confirm what the design standards were for the issue of the
ridgeline.
MINUTES DRAFT
PLANNING COMMISSION
NOVEMBER 20, 2001
PAGE 7
Rob Strong said the design standards are from the current General Plan and there are
no specific design standards to preclude roof projections above the ridgeline.
The Planning Commission agreed that the applicant had made all the changes
previously requested by the Planning Commission and City Council, and the project
met all the required findings for the Conditional Use Permit.
Commissioner Keen moved that the PlanninQ Commission adoDt:
RESOLUTION NO, 01-008
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL ADOPT
A MITIGATED NEGATIVE DECLARATION. INSTRUCT THE DIRECTOR OF
ADMINISTRATIVE SERVICES TO FILE A NOTICE OF DETERMINATION.
AND APPROVE CONDITIONAL USE PERMIT CASE NO. 01-010.
LOCATED AT 579 CAMINO MERCADO. APPLIED FOR BY CENTRAL
COAST REAL ESTATE DEVELOPMENT. INC.
includinQ Exhibit' A', with an amendment to add a condition that would delineate the
tenant parkinQ from the parkinQ for the senior center. Commissioner Fowler
seconded the motion.
The motion was approved with the following roll call vote:
ROLL CALL VOTE
Yes Commissioner Brown
Yes Commissioner Fowler
Yes Commissioner Guthrie
Yes Commissioner Keen
Yes Chair Costello
III. NON PUBLIC HEARING ITEMS
A. DISCUSSION ITEMS/COMMUNITY DEVELOPMENT DIRECTOR COMMENTS
AND FOLLOW-UP REPORTS
1. Planning Programs: Steve Adams, City Manager, gave a presentation on the
East Grand Avenue Master Plan, giving an update on the progress to date.
The City has made an extensive effort to make sure everybody has had an
opportunity to be involved and provide their feedback. Based on the results
we are now developing some recommendations for Planning Commission and
'EC;::
ATTACHMENT 3 . w JVED
1 1 70S.
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Central Coast JI....I Estate Develo.pment . Inc. -:':".YT
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2815 MesaAltaLane
Arroyo Grande. CA. 93420 805-431-4243 fax 805-473-9485
pnu.;1 _ pryone@hof"ln1.lil.com
Overview
As a developer on the Central Coast and more importantly as a developer who
lives and develops here in beautiful Arroyo Grande, I as well as my company realize
how important it is to keep the character and integrity of this great city in the forefront
of our minds. The project proposed in this "Pre-Application" form does just that. This
6O-unit apartment complex provides much needed moderate-income senior housing,
while preserving the ambiance of the city. This project intends not only to preserve the
great look of our city, but also to add to it. The proposed project located on 597
Camino Mercado will be architecturally developed using the craftsmen style. This style
is the same style used in many of the older residential areas throughout Arroyo Grande
and the flavor of the Village. We believe both the City and its residents prefer this style
and that it is consistent with the city's General Plan. As developers, we understand that
there are housing needs to be met, but at the same time we also understand how
important the environment is and the functions it serves. It is our goal to preserve and
enhance the natural environment along Camino Mercado. We will in our consttuction
of this facility use the most methodical approach to minimhe the disturbance to the
site and the oak trees.
Description of proposed project.
This project will consist of 60 apartment units l"'nging in size from 1 to 2
bedrooms. These apartments are intended for senion and are to be rented only by
citizens who are 55 years or older. Out of the 6O-purposed apartment units, 15 of
them will be reserved for moderate-income residents. This moderate income level and
corresponding rent will be determined by the San Luis Obispo County "Affordable
Housing Worksheet" which was provided to us by Diane Shelly of the City of Arroyo
Grande via the County of San Lnis Obispo.
The mechanism insuring that these apartments will stay at the moderate-income
level is a deed restriction that is placed on each affordable unit. In compliance with this
regulation there will also be accountability in that an independent auditing agency,
approved by the City, will review the records of the apartment management agency on
an annual basis. The authority will insure that the rental rates charged are in
compliance with the moderate-income threshold, and, that the occupant continues to
qualify for the unit. These records, along with the independent auditing agencies
findings, will be submitted to the City of Arroyo Grande annually for review. This
procedure will insure both parties are held accountable and that the intention of
"Affordable Housing Element" is being fulfilled. The Development Code for Senior
Housing (SR) District states, "if a minimum of 25 percent of the total units are to be
reserved for low and moderate income residents, the density for independent living
developments may be increased to up to twenty-five dwelling units per gross acre".
This project is only proposing to build 15 dwelling units per gross acre. This is
1
drastically less then the maximum allowable units of 25 per acre. For the (SR) District
we understand that there is no specific density standard in the Professional Commercial
District of the Oak Park Acres Planned Development, where this site is located. This
downsizing in unit count will help negate the density issues City Council members
have had with previous proposals at this location.
Another issue in prior proposals was the 15 percent slope of the driveway that
lead to the complex. We have also minimi7M this concern. The driveway in our plan
will have a 10 percent grade on average. This will make it easier and safer for the
seniors to get to and from our complex. There will be 40 two-bedroom and 20 one-
bedroom apartments. The approximate square footage of these apartment units will be
725 square feet for the 1 bedrooms and 925 square feet for the 2 bedrooms, The
buildings will be two-stories high and will comply with the City's Development Code.
It will be two-stories or 30 feet, whichever is less. This project will be fully ADA
compliant including handrails, benches and ADA compliant elevators, to make sure all
of its seniors safety needs are met. There will also be an apartment manager on -site in
case of an emergency.
This facility is also proposing to include a 3,000+- square foot Senior Center
that is not only open to its senior tenants of this apartment complex, but to the senior
community as a whole. The seniors of both the apartment complex and Arroyo Grande
may use this facility by making an appointment with the Five Cities Seniors
organization. This organization will be in charge of staffing and rllnning this facility.
There will be 2 spas on sight and a walking path surrounding the complex so the
seniors will have a safe and onsite area to exercise.
To address runoff and drainage concerns per request by the City, we will be
required to connect to the open air drainage basin located on W. Branch street near St.
Patrick's cemetery. To detour people from parking on the street along Oomino
Mercado, we propose having the red curbs along the bus loading area. There will also
be a bus stop added to aid in the transportation needs of the seniors, both to and from
this location. Although we cannot entirely solve the issue of traffic we can attempt to
address it. We understand that another project located on James Way and Oak Park
boulevard is already conditioned to put in a signal at the intersection ofW. Branch
Street and ('...mino Mercado, as well as a recendy approved professional office project
located on the northwest corner of this intersection. We have no problem sharing in
the financial costs of instaUing this traffic signal.
Location and surrounding area
The proposed property for this 6O-unit apartment is a 3.98-acre site in Arroyo
Grande. This property is located north of highway 101, north of Camino Mercado, on
597 Camino Mercado Street. The surrounding land uses are commercial and
residential development. Neighbors in the vicinity of this project include Wal-Mart,
Trader Joes, and the Premier Inns Hotel. The site consists mosdy of non-native
grassland with Coast Live Oaks scattered around the periphery of the site. The south
slope of the property consists of California sagebrush and deerweed with non-native
2
grasses such as wild oat, red blOme, and darnel. The total cover of the coastal sage
scrub species does not exceed 15%.
Specific goals of the project
This 60 unit apartment c:ompla has three main goals:
1) To provide affordable apartments for seniors 55 years of. and older.
In the City of Arroyo Grande, and in many other cities all over
California, the demand for senior housing (more specifically, affordable
senior housing) is rising. This apartment complex will provide much
needed affordable housing for many of the aging Arroyo Grande citizens
who have lived here all their lives and wish to continue doing so. If
something is not done soon many seniors who deserve to live here will
be priced out of the market. We at least owe the seniors of our
community the courtesy of providing housing they can afford, so they
can continue to live in the city they have grown to love and cherish.
2) To provide a Senior Center for seniors to meet and plan activiries
together.
Another issue the seniors of Arroyo Grande face is the lack of a facility
were they can meet and interact. Seniors have been in need of a place
were they can meet and plan activities for many years. This project will
provide a Senior Center in which seniors can do just that. This facility
will not only help the seniors, but if approved, it would say a lot about
the character of the city.
3) To provide a community like atmosphere for seniors, one in which seniors
can live, exercise, and interact together.
This project and its amenities will provide a home and a community for
the seniors of Arroyo Grande. With this facility and the things it offers,
seniors can now not only afford to live here, but they can meet and
interact with one another. It is very important for seniors to have a place
to go and to feel apart of something. We believe this facility
accomplishes that.
:\
ATTACHMENT 4
Central Coast )1....1 Estate Development . Ine.
281 5 Mesa Alta Lane
Arroyo Grande. CA. 93420 805-459-0356 fax 805-473-9485
Email- centralcoastred~ahoo.com
:r~,.~ ' ',,",
Hand Delivered r1~;
. ~. '(" 01
November 19, 2001 0' .l ~ (Ji
"'IT'
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Rob Strong en!"., . ,"':- i~'~PT.
v' ..:.~
C/o Oty of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA 93420
RE: Camino Mercado assistance with multi-family housing project with 25%
inclusionary zoning for moderate income seniors
Dear Rob,
Thank you for the time Friday morning and the discussion that we had regarding our
attempted application for assistance from the "housing in lieu fee" and also our interest
in potential fee reductions related to the Camino Mercado project. .
After reading the staff report and proposed conditions of approval, I have a few
questions that I will in all probability, ask the Planning Commission and wanted to give
staff advance notice of the questions as they will probably be deferred to you.
First, is regarding the statement in the staff report "that it is likely that a higher priority
will be placed on proposed projects located within the Oty's Redevelopment District"".
I assume that the reference in the staff report was made due to our application for those
funds. Facts: (1) We submitted a letter on July 30, 2001 (copy attached) stating our intent
to request assistance through the housing in-lieu fund and to date have not had a
written response regarding how to make the formal application. Therefore, I assume
that with the letter application was made. (2) We also submitted a letter to the Parks and
Recreation Department requesting a relief from their fees due to the fact that we are
providing on site recreational facilities. To date we have had one verbal telephone
response related to the inquiry and no formal response on which to base our
affordability factors. Also please note that we plan on asking the Planning Commission
about the "priority" of the redevelopment district over and above other areas of the Oty.
The authority that we will quote is the City New General Plan section H3-1, which states
in part "affordable housing for low and moderate-income households shall, to the extent
practical, be distributed throughout the Oty and not concentrated in a particular area or
neighborhood". We would also ask the Planning Commission what ordinance or policy
directs priority to the redevelopment district? Unfortunately we did not have a current
1
copy of all city policies, ordinance, fee schedules and code sections available to us over
the weekend.
Your comments on Friday were a welcome relief in your indication of your personal
knowledge that affordable housing cannot be accomplished by private sector alone.
Your comments were mimicked at the City Council meeting of August 14, 2001 by a
number of councilmen. Council Member Dickens "encouraged the applicant to work
with the City with regard to the possible use of the City's affordable housing in lieu fee
fund", from City Council Minutes, August 14, 2001, page 8.
I would also appreciate noting an additional section of the General Plan which states:
The City shall give priority to processing of housing projects that provide for low and
moderate income residents and shall consider fee waiver or reductions when
requested". Section Hl-3.
I do recognize, and have been told specifically by a councilman, that project's on the
other end of Grand Avenue (west end) is where multi-family and affordable should be
located. However, in the spirit of the General Plan and non-discrimination we are
pursuing our project on the eastside of the freeway with the proposed 25% inclusionary
zoning for moderate-income seniors.
There are other sections of the General Plan that are applicable but I've probably bored
you enough for this correspondence on this subject.
Second, in reference to the current fee structure for parks and recreation we cross-
referenced from the City General Plan, Parks and Recreation Element Section,
Neighborhood and Community Park Standards, Implementation Measure PR1-1.1,
Ordinance 313 e. S. adopted June 26, 1984. It appears after through reading of this
ordinance that it may only be applicable to subdivisions, and more specifically parcel
and tract maps, which are to be recorded. It is also interesting that the document
address that" review of new development proposals for impacts to neighborhood park
facilities and require dedication of land and/ or payment of in-lieu fee pursuant to
Ordinance 313 e.S. The ordinance states in Section 9-3.507 (1)(2) "Requirement. At the
time of approval of the tentative map or parcel map, the City Council shall determine
pursuant to Section (4) hereof the land required for dedication or in lieu fee payment".
Two interesting facts are represented here: (1) since the subject parcel is located with a
P.D. that has already dedicated land for park purposes it may be exempt from not only
the parks fee but other fees referenced on the fee estimate furnished by the City (see
attached).
At this time it is important to reinforce that we are providing a 3,000 sq. ft senior center,
which will be leased on a long-term basis to the Five Cities Seniors a 501 (q(3)
organization. providing a park area with gazebo and picnic facilities and walking paths
around the complex. Additionally note (this is important) that all facilities located on the
apartment site are available to the general public through the Five Cities Seniors, which
control the facility.
2
Back to the issues.
Since we are providing on-site facilities we feel that the elimination of the park and
recreations fees are justified. In the General Plan Policy PR1-1 deals with community
park facilities and the implementation measure PR1-1.1 indicates that community parks
shall include playfields for such activities as baseball, softball, soccer and football,
volleyball and tennis courts, restrooms and picnic areas. Needless to say that the later
two, are probably the only facilities required of the majority of our proposed community
Policy PRl-2, Implementation Measure PR1-1.2, requires "review of new development
proposals for impact to community park facilities and require dedication of land and/ or
payment of fee pursuant to Ordinance 313 C.S. The formula I believe would indicate a
fee of approximately $1,666.67 for the complex. Section 9-3.507 (1)(7) formula. The only
exact figure that we were unable to determine over the weekend is the FMV as
determined by Subsection (8). We used a plug number of $20,000.00 for this factor based
on our intuition, be it good or bad..
In the General Plan, Parks and Recreation Element, Section Cooperation with Other
Agencies indicates that the goal is to "provide for the operation and maintenance and to
develop additional facilities and services" . Granted this appears to be only with other
governmental agencies and may preclude private-public partnership of the type that we
are proposing. Private as we are planning, operating and maintaining the facility,
government as we are requesting consideration of elimination of fees and permits due
the City of Arroyo Grande. Therefore Implementation Measure PR2-2.2 states, "In
cooperation with other agencies, pursue construction of a senior's and/ or youth
recreation center". Please note here the "and/or". Therefore Policy PR2-2 articulates the
creation of a senior center with other agencies.
Policy PR2-3, Implementation Measure PR2-3.3 states" encourage private and
concessions by identifying those area of the City that could accommodate such
facilities". Through our planning process we have identified that area of the City.
I am sure that when the new General Plan was drafted that it was never foreseen that a
private developer would construct, maintain and donate such a facility for the benefit of
the senior community of Arroyo Grande. Or perhaps the term other agencies may refer
to the private sector in general terms
In summary, finally, we are requesting direction and assistance in the application and
process of how we present to the appropriate council or commission the subsidy,
reduction or waiver to the goal of eliminating all fees (as attached) associated with the
proposed project.
Best personal regards,
V;;::?1
Gary L~ g
President
:1
.
Central Coast Real Estate Development . Inc.
2815 Mesa Alta Lane
Arrovo Grande. CA. 93420 805-459-0356 fax 805-473-9485
email-earvoneliVhotmail.com
July 30, 2001
Kerry McCants
Community Development Director
214 E. Branch Street
Arroyo Grande Ca, 93421
Dear Kerry,
We are planning on making application for funding assistance through the
housing in-lieu fund. Would you please advise us as to the procedure for this process?
We are anticipating application for these funds to offset infrastructure and city fees.
Thanks,
g_ 6~
Jas n B. Blankenship
Associate Planner
Central Coast Jl_1 Estate DevdQpment . Inc.
2815 Mesa Alta I-'lne
Arroyo Grande. CA. 93420 805-474-6521 fu 805-474-9485
em..il -p.r:yone@botmail.com
July 9, 2001
Dan Hernandez
C/o City of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA. 93420
RE: Park Fees
Dear Dan,
We recemly received from rhe Building Department an "estimate list" of city fees due for our
proposed senior apartment project on Camino Mercado. As you are aware the three fees
imposed by the Patk and Recreation Department are quite signitlcant, approximately
$250,000.00. Please note the following in relation to the project.
. The projecr will be age restricted to 55 and over:
. The projecr wi!1'be inclusive of a senior center of approximately 3,000+- sq. ft. and
rherefore is providing onsire activities and will also be available to all senior of the
community:
Since the community is currently unable to provide a senior center rhrough rhe municipality
we believe that we are jus titled in requesring that all cicy park and associates fee be waived for
our development.
,
We are available to meet with you to further discuss this issue ar your convenience.
Besr personal regards,
G~!J7
President
City of Arroyo Grande
Building Department and Water Service Permit # 011332
Property Owner Contractor Date 07/03/01
! GARY YOUNG i
537 CAMINO MERCADO C;11 111 A I
ARROYO GRANDE, CA 93420
Permit Ite,m/I".. ...,:" ,,' '.J'.). ;,.,r" T~an.sCode;~';r"'W'F,i!!;'\ .; Fee. .,;"t;':L,,;,.!,~, :;'~i;l~,;.~. .
' ' .'. " ,0 " .<'c". ,.,' -_,~,"$:'>~"),,~,/~;,' ~_ "~f'!~;:.\, :">":."'>"': ~:'~:.',' '~;J:"~~<r;',.'r;,~'iI',,~:~" :;;'>"'. " , ,',<;",.:' :~:}~'.tc;,},;i:-;;~'-..<'.., ,,' ..
lijullolng ;jLlU '''.'''0
Electrical 3060 2,358
Mechanical 3050 2.993
Traffic Mitigation 3290 u
Traffic Impact 3275 ,
Traffic Signal 3:>35 1tj,f1:$
Drainage 3040 0
Plumbing 3200 :$,,,,,,,
Sewer Inspection 3220 1:'
Sewer Hookup 3145 ,
Plan Check 3120 1!,~j;jo
S.M,IP. 3315 ;j:>tj
Grading I 3020 u
Parks Fee 3280 11;j,10U
Park Improvement Impact 3278 tj4.9ro
Rec. Community Ctr. Impact 3295 ;j,"1!:J
Water Neutrilization . 9998 4L.tjlU
C.U.P. Police 3225 U
Police impact 3224 tj,U11
Land Conservancy 3310 0
Street Trees 3215 u
Fire Misc.lPlan Check 3288 "uu
Buildino Tax 3211 U
Fire Imoact 3284 0.:>4:$
Re-roof 3015 0
Erosion/Landscaoe bond 0180 u
Sewer Facility 90% 3230 ;j,tjf1
ISe:wer Facility 10% 3228 43U
Dp.moiition 3030 0
Affordable Housino in lieu 3222 u
Misc Charoes 0
Plan Check Retainer 3330 < 0>
Water Service . . ., . '. , ". j ..... '. .
Distribution 3250 3,360
Water Meter 3260 1.104
Service Main 3255 U
~opez \ vvarer AvallacllnYJ 3212 1,500 -t <C ()
rom TOO! L;narge 0
Water Service Total . .,\.: .c>"ci.. ii,";" .4. 0~t.r"" ..".i....".,...........:,..,...".':;':,'
.
Grand Total .' " .'. .Arin,:t!~~':,!';.-""'; ".." '.'
. .' . '.'. . ,c'. -, .
Meter Size: 1 2" I Building Official's Signature
Individual 0 Subdivision n
ATTACHMENT 5
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG. COMMUNITY DEVELOPMENT DIRECTOR~
SUBJECT: ASSISTANCE/FEE WAIVERS FOR AFFORDABLE HOUSING PROJECT
RELATED TO CUP CASE NO. 01-010. CAMINO MERCADO
DATE: DECEMBER 11, 2001
On Friday, November 16, 2001, at the informal request of developer Gary Young, I
advised that a letter requesting consideration should be sent to City Council regarding
affordable housing assistance and/or fee reductions. On Monday, November 19, we
received the attached letter from Central Coast Real Estate Development, Inc.
Although the letter suggested Planning Commission consideration I recommended that
they avoid discussion of this fiscal matter unless it was requested by the City Council,
after action on the Conditional Use Permit. The Commission therefore did not consider
this request at their hearing on November 20, 2001 regarding the Conditional Use
Permit.
Re HousinQ In-Lieu Fee Allocation
Apparently the developer did not receive prior response to his letter of July 30, 2001
regarding the procedure for making application for funding assistance from the City's
housing in-lieu fund "to offset infrastructure and City fees". The 1993 Housing Element
of the General Plan included General Policies A.2(c) and A.5 that provided:
" ...other incentives for low income housing and senior projects (that meet the
requirements of State law.)" and
"The City shall consider fee reductions as an incentive for low income housing;
alternatives or reductions to traffic mitigation fees shall be available for low
income housing units".
These same polices were included as H 1-1 c, and H 1-3 in the 2001 General Plan Update,
adopted October 9, 2001.
Assistant/Fee Waivers for Affordable Housing Project
December 11, 2001
Page 2
On March 28, 2000, the City Council adopted Ordinance No. 514CS, adding
"Affordable Housing Requirements" to the Development Code (With the new Municipal
Code, these are outlined in Title 16.80.) These provisions include:
"In all cases where, at the property owner's request, the City Council amends the
General Plan and/or zoning designation of a property, which results in an increase
in the allowable residential density above that authorized by the adopted version
of the City's General Plan and/or Zoning Map, the requirements shall be as
follows:
1. At least 25% of the units or lots approved for development on the subject
property shall be affordable for lower income households; or... "
New housing developments, other than General Plan and/or zoning amendments,
involving 50 or more units are otherwise required to provide at least 10% of the total
units as affordable to low income households.
Inasmuch as the affordable housing requirements are applicable to all developments
within the City, the City should anticipate similar requests for assistance from housing
in-lieu fees and for potential fee waivers or reductions throughout the City. Council
policv direction is needed before this initial reauest is resolved.
The staff report to the Planning Commission regarding the Conditional Use Permit
indicated "that it is likely that a higher priority will be placed on proposed projects
located within the City's Redevelopment District" regarding allocation of housing in-lieu
fee assistance funds. This is one preliminary criteria recommended by staff, but not yet
considered by the City Council. The purpose of this recommendation is not to
encourage affordable housing only in one area of the community. It is simply a
recognition that the Redevelopment Agency currently has limited development
incentives available and the in-lieu housing funds can serve as a viable economic
development tool for a redevelopment project.
It is evident that the housing in-lieu funds available will be requested by at least one
other pending planned development (at Courtland and Grand Avenue) within the
Redevelopment District. The Affordable Housing Trust Fund created in March 2000,
provides for administration "under general supervision of the Community Development
Director and pursuant to such rules, regulations and guidelines as the City Council shall
adopt and/or amend from time to time". This is the first application for allocation:
rules, regulations, and guidelines have not been previously considered by the Council.
Re Parks and Recreation Fees
Regarding Waiver or Reduction of Parks and Recreation fees, pages 646 through 653 of
the new Municipal Code, Section 16.64.060 outlines the City's requirements for
Assistant/Fee Waivers for Affordable Housing Project
December 11, 2001
Page 2
dedication of land and/or payment of in-lieu fees. Although the project site was part of
the Oak Park Planned Development which included a tentative tract map, it was NOT
considered as a residential property in the calculation of park land requirements or in-lieu
fees.
Section J outlines "Credit for Private Open Space", not to exceed 75%, which may be
given against the requirements of land dedication or payment of in-lieu fees, if the Citv
Council finds it is in the public interest to do so, and certain requirements are met. The
six requirements (listed on page 649 of the Municipal Code) include that the use of the
private open space be secured by recorded covenant that cannot be eliminated without
the consent of the City. While provisions of this Code section primarily address credit
for parkland open space, it does indicate that it may be given for a "combination of
other recreational improvements that will meet the specific recreation needs of future
residents of the area." "Recreation buildings and facilities designed and primarily used
for the recreational needs of residents of the development" is one of the elements listed.
The estimated park development fee amount is $113,160.
In the opinion of the Parks and Recreation Director as well as the Community
Development Director, the provision of a "senior center" does not substantially reduce
the need for public neighborhood and community parks. Some reduction of fees or
waiver of community center fees may be justified, but "the determination as to whether
credit shall be given, and the amount of the credit" is up to the City Council.
Whether or not a long term lease to the Five Cities Seniors organization, including a
3000 square foot building, small open space with gazebo and picnic facilities and
walking paths around private complex is sufficient to qualify for any or all of the
maximum credit of 75% is a Council decision. The details of how the facility would be
operated for public access, comply with other code requirements, and reduce other park
needs have not been submitted by the proposed project developer.
In summary, the staff has discussed the need for further information and justification
from the applicant and analysis by staff, before the City Council responds to these two
unresolved policy issues. The applicant agrees and requests continuance of the
conditions of approval if the Council is interested in further consideration of the
allocation and fee reduction proposals. Staff requests Council discussion and/or
direction, but recommends that Conditional Use Permit approval be deferred until these
policy questions are resolved.
~O~~!~?,.~,g - Park'tjevelop~~~^.~~e~~~~~~~w._~'_.m~"m ~~'~~~=~~:'::~$~~~~~>u ~~~~,'_ ~ ..===.w~~,~:=:-~^_ ~~'_~~,',^:'^:,~,^_,^,^,^,^~_~~~_~1]
From: Daniel Hernandez ATTACHMENT 6
To: Strong, Rob
Date: 11/27/01 9:06AM
Subject: Park Development Fees
I had a chance to talk to the Building Division regarding fees paid by other senior housing projects in the
City. In 1997, the Horizon Senior Housing Project paid park fees in the amount of $25,398. This was
based on $1,411 per unit for 18 units. There are a total of 37 units on site, but they were given credit for
the 19 units that were on site and were demolished so the complex could be built. These were the only
fees in effect at the time and establishes precedence regarding these particular fees and senior housing
units.
I do not support the waiver of these specific fees. However, waiver of Community Center Impact Fees
would be appropriate since they are planning to include a senior center on site.
Let me know if you want more info from my end
Dan
,
ATTACHMENT 7
Central Coast ]1....1 Estate Dnelopment . Inc.
2815 MesaAlta I...ne
Arroyo Grande. CA. 93420 805-474-6521 fin' 805-474-9485
November 26, 2001
A
Rob Strong
City of Arroyo Grande
214 East Branch
Arroyo Grande, CA. 93420
RE: Conditions of Approval # 01010
Dear Rob,
Thanks you for the support at the Planning Commission hearing regarding the grant of
the approval for our project.
As you are aware we received the Conditions of Approval a few days prior to the
meeting. We definitely have some questions and clarifications needed before we proceed
to the City Council Agenda on the following conditions:
Item 48: Specifically"e" and "f'
Item 50: The reference to Caltrans approval, does this require their review of plans, or a
"PSR"? Does the City currently have any correspondence from Caltrans as to the
requirements of the intersection/interchange?
Item 52: This item should contain a specific reference to Mitigation Measure 14, I have
concems about the language of the mitigation measure as referenced below.
Item 53: This is a new condition and not present in the original fee estimate obtained
from the city. The formula used by the city department responsible for the exact fee
would be appreciated.
Item 64: Clarification offormula for calculation purposes. I.e. 1 bedroom, 2 bedroom,
sq. ft.?
Item 66: References also made in Item 52 and Mitigation Measure #14, probably need to
be clarified and combined into one condition.
,
.
Mitigation Measure #14: This item needs clarification as related to item 50 and 52..
Specifically "the applicant may be reimbursed for those costs to the extent that
signalization impact fees are available and progra1tlnU!d for this project". Programmed?
A rather unclear and moving target?
Mitigation Measure #19: Does this mean that we will be maintaining the city parkland?
Mitigation Measure 24: We are still anticipating a reply from our letter dated in Ju1y of
this year.
We know that these items must be resolved prior to our project being scheduled for City
Council Hearing and Approval. Please schedule us an appointment as soon as convenient
for you and your staff for clarification and resolution of these issues. We will be
available at anytime as it is imperative to finalize the approval as soon as possible.
ATTACHMENT 8
MEMORANDUM
TO: KELLY HEFFERNON - ASSOCIATE PLANNER
FROM: RODGER OLDS - ASSOCIATE CIVIL ENGINEER UL.. j.G.
SUBJECT: RESPONSE TO APPLICANT QUESTIONS REGARDING CONDITIONS
OF APPROVAL FOR CUP 01-010
DATE: NOVEMBER 30, 2001
DISCUSSION:
The Public Works Department has reviewed the November 26 letter from Gary Young
regarding the Conditions of Approval for CUP 01-010. The following are responses to
the questions that pertain to Public Works conditions of approval:
Item 48: Prior to issuance of the building permit, the signal design for the Camino
Mercado and West Branch signal must be completed and approved. The signal design
consists of two plans; a signal and street improvement plan, and a signing and striping
plan. ,
Item 50: Yes, Caltrans will review the plans. To the best of our knowledge, a PSR will
not be required. The City did receive a letter from Caltrans stating the need for this
signal. This letter can be made available to the Developer.
Item 52: The purpose of this condition of approval is for timing purposes to ensure that
the agreement is in place prior to construction beginning.
Item 53 and 64: Both of these fees are calculated the same way based on estimated
water usage for the site. The formula based on water usage factors, is as follows:
SFU = Water Usage Factor (single family residence) = 0.37
SAU = Water Usage Factor (senior appartment) = 0.12
CHU = Water Usage Factor (church no WUF for a senior center is avalable) = 0.14
ESFU = $ for single family usage ($2200 for C of A #53 ; $2625 for C of A #64)
I = Calculated index
Senior Apartments $ per unit = (ESFUlSF)*(SA)
,
I = ((Senior Center Square Footage/1000)/(SF))*CH
Senior Center Cost = (ESFUlSF)*(I)
Item 66: Items #52 and #66 are placed in the conditions purely for timing. It is the
intent for the City for the developer to design the signal during the development of the
project improvement plans and to have the developer install the signal concurrent with
construction of the development.
Mitication Measure #14: Th;e Traffic Signalization fund is intended to pay for not only
the Camino Marcado and West Branch intersection signal but other intersections
previously identified by the fee study. At the time the reimbursement of the cost of the
signal becomes due to the Developer, there may not be adequate funds in the Traffic
Signalization fund. In this case, the funds will be reimbursed to the developer as they
become available.
I hope that this address the concerns presented in the letter by the Developer. If there
are further questions, please let me know.
C: Director of Public Works/City Engineer
Assistant City Engineer
LAW OFFICE: ATTACHMENT 9
STEPHEN N. COOL
1577 EL CAMINO REAL
ARROYO GRANDE, CALIFORNIA 93420
TELEPHONE: (80S) 489-8433
STEPHEN N. COOL E-MAIL: coolaw2@aoLcom
....TTORNEy ....T L....W
FAX.. C80S} 489-6702
BOBBIE L. COL.ESON
LEG....L. ....SSIST....NT
November 15,2001 Rc:"-'f~ "~ {'o'" ")
. - tMO ~., ' ~ '~) t:~,<.
""..'.....:'
NUV 1 e 2001
cln
. , ~~,~FT.
Community Development Department
City of Arroyo Grande
Arroyo Grande City Hall
Arroyo Grande, CA 93420
RE: CONDITIONAL USE PERMIT NO. 01-010
897 Camino Mercado
Dear Sirs:
As one ofthe developers ofthe commercial property at Camino Mercado and West Branch
Street, by this letter I am advising you of our support for the senior apartment complex and
recreation center proposed under the above case number. As you know, we are developing our
property as an upscale professional office complex, and of course are very sensitive to the other
type of development which might go into our neighborhood. Weare acquainted with the
development plan which is being proposed by Central Coast Real Estate Development, Inc. for
their property, and feel that the development is in keeping with the quality of the area and will be
a very compatible use for the area.
~
-~
STEPHEN N. COOL
SNC:blc
cc: Steven Puglisi, AlA
ARROYO GRANDE PLANNING COMMISSION ATTACHMENT 10
MINUTES
JULY 17, 2001
PAGE 3
ITEM. III. NON-PUBLIC HEARING ITEMS
A. PRE-APPLICATION CASE NO. 01-002; APPLICANT - CENTRAL COAST
REAL ESTATE DEVELOPMENT, INC.; LOCATION 579 CAMINO MERCADO.
The project site is located within the Professional Commercial District ("P-C") of the
Oak Park Acres Planned Development (PD 1.1) and is approximately four (4) acres
in size. Surrounding the site is vacant land to the west (approved for office
development), single-family residences to the east, the Oak Park Professional
Center to the south, and open space property maintained by the Rancho Grande
Homeowners Association to the north. The proposed project is to construct forty
(40) two-bedroom apartments, and twenty (20) one-bedroom apartments. Twenty-
five percent (25%) of the units would be restricted for moderate-income senior
housing. The project also includes a 3,000 square foot senior recreational center.
Applicant Gary Young 2815 Mesa Alpha, and Architect Steve Puglisi presented
proposed plans for:
. One and two bedroom units for senior living.
. Dedication of 15 units for those with moderate income.
. Senior living area with a Senior Center.
. Addressed concerns of previous failed project including:
. ADA compliance,
. Traffic, parking and fire access
. Height and mass of buildings
. Asked for input from Planning Commission and Staff to meet any
immediate concerns.
The Planning Commission expressed concerns regarding ADA compatibility,
parking, traffic studies, and visual impact.
Mr. Paulding, President of the Five Cities Seniors Associate spoke in support of this
project and the much-needed senior center.
ITEM. IV. DISCUSSION ITEMS
Director Kerry McCants discussed the format for the General Plan Update
meetings of July 18 and 19, 2001. This discussion included the introduction and
approval of sign in sheets for members of the public wishing to speak and limitation
of time for these speakers and reserving parking for the Commissioners.
ITEM. V. PLANNING COMMISSION ITEMS AND COMMENT
None.
CITY COUNCIL MINUTES ATTACHMENT 11
AUGUST 14, 2001
PAGE 7
staff to forward the funding applications and resolution to SLOCOG for funding
consideration.
Mayor Lady opened the item for public comment.
Fred Sweeney, Greenwood Drive, spoke in support of the Branch Mill Road project. He
described serious problems with the road surface, including numerous potholes and
stated the condition of the road has gone from bad to deplorable and dangerous. He
referred to a previous petition submitted to the City signed by many of the surrounding
neighbors and requested the Council choose this project as the top priority for funding.
Ed Cardozo, 428 Greenwood Drive, spoke in support of designating the Branch Mill
Road project as the number one priority.
Steve Devencenzi, SLOCOG, updated the Council on The Pike project and explained
the regional significance of the project.
Hearing no further public comments, Mayor Lady brought the item back to Council for
discussion.
Council and staff discussion ensued to prioritize the projects. Council Members
reaffirmed that last year's priority was finishing up the Grand Avenue project ;
commented that the Brisco Road and EI Camino projects may be addressed in the PSR
that is currently pending; acknowledged the deteriorating condition of Branch Mill Road;
and unanimously supported Branch Mill Road as the number one priority for this cycle
of funding.
There was discussion and subsequent consensus for allocating any remaining funds to
The Pike project. Mr. Devencenzi stated that SLOCOG would work with staff to balance
the funds between the projects.
Council Member Runels moved to adopt a Resolution declaring the Council's interest in
securing 2002 STIP funding for the proposed projects with Branch Mill Road as the top
priority; authorize staff to prepare SLOCOG funding applications for the candidate
projects; and, direct staff to forward the funding applications and the resolution to
SLOCOG for funding consideration. Council Member Dickens seconded the motion,
and on the following roll-call vote, to wit:
AYES: Runels, Dickens, Lubin, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
11.c. Review Pre-application Case No. 01-002, Proposed Senior Housing Facility,
Located at 579 Camino Mercado; Central Coast Real Estate Development,
Inc.
CITY COUNCIL MINUTES
AUGUST 14, 2001
PAGE 8
Associate Planner Heffernon highlighted the staff report. She stated the 4-acre project
site is located within the Professional Commercial District of the Oak Park Acres
Planned Development. The applicant proposes to construct 60 senior apartment units,
25% of which would be restricted to moderate-income seniors. The project would also
include a 3,000 square foot senior recreational center. She explained that the proposed
development is within the 30-foot height limit, has a relatively low density of 15 dwelling
units per acre, would provide 15 affordable units for moderate income seniors, would be
ADA compliant, and based on a recent traffic analysis, would generate approximately
19 PM peak hour trips, which is less than the 20 peak hour trip threshold that the City
established as a potentially significant environmental impact. The parking analysis
indicates that the project is roughly 10 parking spaces under what the Development
Code requires. The applicant requested that an exception to this parking requirement
be made based on lower parking requirements used for similar projects in other
jurisdictions.
Council Member Lubin asked for clarification regarding the traffic analysis. Associate
Planner Heffernon explained that the applicant had conducted an independent traffic
analysis based on actual traffic counts near similar facilities in Morro Bay and in Arroyo
Grande.
Mayor Pro Tem Ferrara referred to the moderate-income criteria and inquired if staff
knew what the range of rent would be. Associate Planner Heffernon responded that the
County establishes the criteria and that the applicant could provide that information.
Mayor Lady inquired as to how deed restrictions could be placed on apartments for rent.
Mayor Lady opened up the item for public comment.
Gary Young, applicant, spoke on behalf of the project and addressed issues relating to
ADA accessibility, traffic, and the affordability restrictions. He stated the project is
targeted for moderate income seniors, with one bedroom units renting at $1,056/month
and two bedroom units renting at $1,188/month.
Steven Puglisi, project architect, presented an overview of the project and requested the
Council consider a deviation or reduction in the parking requirements for the project.
Council Member Dickens spoke in support of providing affordable senior housing within
the proposed project; suggested locating a bus stop at Camino Mercado; stated if there
were to be retaining walls on the property that they do not exceed eight feet in height;
encouraged the applicant to work with the City with regard to possible use of the City's
affordable housing in-lieu fee fund; and commented that the proposed senior center
would be a major asset within the project.
Council Member Runels expressed concerns regarding the proposed parking lot. He
spoke in general support of the project.
CITY COUNCIL MINUTES
AUGUST 14, 2001
PAGE 9
Council Member Lubin spoke in general support of the project; stated he would support
reducing the parking requirement; agreed with the need for a senior recreation center;
stated that traffic was a concern and he wanted to ensure there was no burden on
Camino Mercado; agreed that a bus stop in the area was a good idea; and expressed
support for a meandering walkway.
Mayor Pro Tem Ferrara stated that the concerns he had regarding the previous
proposed project in this location still remain with regard to traffic, density, category of
use, pedestrian accessibility, and the preservation of trees. He said the senior center
was a good amenity; however, he was concerned with the size and scale of the project.
He opposed a bus stop located on Camino Mercado. He suggested that a project with
less density which would generate less traffic, such as commercial office, would be
better suited for the site. He stated that the need for senior housing projects were being
met elsewhere in the City and he would not support the proposed project.
Mayor Lady spoke in support of the proposed project and then ensured that the
applicant had received sufficient feedback and direction with regard to moving forward
with plans for the proposed project.
11.d. Authorization to Distribute Draft Ordinance and Resolution Amending the
Sewer Connection Fees.
Director of Public Works Spagnolo highlighted the staff report. Staff recommended the
Council authorize the distribution of a draft Ordinance and Resolution amending the
Sewer Connection Fees and direct staff to return in approximately 45 days with a
summary of public comments and to introduce the proposed Ordinance for first reading.
Director Spagnolo responded to questions from the Council. City Attorney Carmel
recommended that the Council also release the study prepared by Tuckfield and
Associates which analyzed the sewer connection fees, including the sewer area charge.
There was no public comment.
Council Member Dickens moved to authorize the distribution of the study prepared by
Tuckfield and Associates, a draft Ordinance and Resolution amending the sewer
connection fees and direct staff to retum in approximately 45 days with a summary of
public comments and to introduce the proposed ordinance for first reading. Council
Member Lubin seconded the motion, and on the following roll-call vote, to wit:
AYES: Dickens, Lubin, Runels, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
SAC Meeting ATTACHMENT 12
September 18, 2001
Page 2
. The undergrounding would be conditioned to ensure that all the necessary utilities
would be undergrounded.
. Most of the conditions applied to the previous submittal would still be in effect for
this submittal.
Tom Lingo, Developer for the apartments, said he would work on the driveways and
parking for the project to improve the safety and to keep it to code.
Terry Fibich, Fire Department- Building and Fire Department concerns are addressed
together and they are:
. With regard to traffic everything should be to the new earthquake code.
. Fire lanes are to be designated and posted.
. Fire flow should be 1500 gpm for a duration of 4 hours (this flow probably not
achievable until the Grand Avenue water project gets completed next year).
. Both buildings will have to be sprinkled.
. The buildings will require alarm systems.
. Lock boxes will need to be put in.
. On-site fire hydrants will be required. Fire hydrants should be at normal spacing
on the street, additionally a hydrant would be needed on either of the islands on
site.
. A food sales permit will be required.
. Secondary emergency access will be needed.
Diane Sheeley, Economic Development, said there is approximately $32,000 in the
redevelopment "set aside" fund for housing.
Thomas Lingo said he had called around the County and there is not much funding
available for low-income housing. He said he would continue to pursue this issue.
Rodger Olds- with regard to the traffic count, advised the applicant to show counts from
an existing facility in a similar community.
Kerry McCants- told the applicant that they should prepare a 3 dimensional model of the
project.
Kelly Heffernon advised the applicant to come back to SAC with a revised Pre-
Application.
B. APPLICANT - CENTRAL COAST REAL ESTATE DEVELOPMENT; REPRESENTATIVE -
STEVE PUGLISI; CONDITIONAL USE PERMIT CASE NO. 01-010; LOCATION - 579
CAMINO MERCADO
Kelly Heffernon- the applicant is proposing senior housing consisting of 60 one and two-
bedroom apartments, and a 3000 square foot senior center.
Steve Puglisi said:
. The entry drive has been held to a 10% grade, and 7 % as it further extends all the
way to the back. The secondary driveways are virtually flat.
. He explained the fire access to the buildings.
. The parking is 10 spaces short because of the way the City counts the Senior
SAC Meeting
September 18, 2001
Page 3
Center issue. The ordinance does not allow shared parking. We showed diagonal
parking when we went to City Council, but the Engineer has since informed us
that we cannot have diagonal parking. However, from a practical perspective we
believe we are over-parked, and our traffic analysis will show this.
. The darkened trees on the site plan are the actual Oak trees onsite. The actual
height and location is also shown on the plan.
. The site is fully ADA compliant. Every unit, in every building, will be able to be
accessed from every unit in every other building, and site amenity, without having
to walk up any steps. There are now 3 elevators.
Kelly Heffernon said:
. The Parking requirement could be reduced if the different hours of use for the
Senior Center versus apartments can be shown; this information can be obtained
from the Development Code.
. On the site plan they should show- existing trees, their diameter and health,
number to be removed, etc.
. The landscape plan needs to show a table of the quantities of each individual
species to be planted and the location and size.
. There is no "allowable density" in the PC District of PD1.1, and she advised the
applicant to delete this statement.
Rodger aids said the following items should be addressed:
. With reference to the grading plan and the ADA compliant ramp, the street will be
required to be widened, and from the end of the ramp an ADA compliant walkway
would be required to where the bus stop will be.
. The driveway to the Kolbo site should be shown.
. The crosswalks and all the way to the beginning of the paths should be ADA
compliant.
. Show how the water from the slope to the retaining wall will be handled and show all
site drainage. Anyon site drainage will have to have a fossil filter and it will have to
be maintained by the property owner. The City's underground drainage will have to
be extended to about 100 feet up to the site; this should be shown on the plan.
. There will be a traffic signal required at Camino Mercado. The developers involved in
this intersection will be required to design and build the signal and the City will
reimburse the cost, excluding the amount of Traffic Signalization Fees.
. The mitigation for the water storage will have to be paid.
. Instead of the driveway approach show the rounded curb returns.
. Show on the site plan where all the City utilities and onsite fire hydrants are going to
go.
. A soils report will be required prior to completing the environmental review.
. The relocation of the fire hydrant with a blow-off valve should be shown as part of
putting in the sidewalk.
Mr. aids gave the applicant a written list of conditions already compiled.
Terry Fibich said for Building and Fire the project should comply with:
. UCD/UFC current editions.
. Prior to occupancy all designated fire lanes shall be posted and marked.
SAC Meeting
September 18, 2001
Page 4
. The project shall have a fire flow of 1500 gpm, 4 hours in duration, since the buildings
will be sprinkled.
. On site fire hydrants will have to be installed - probably a minimum of six. The
hydrants must be installed and working before combustibles are brought on site.
. There must be an alarm system.
. Prior to issuance of a grading or building permit show proof of properly venting all non-
conforming items, such as septic tanks etc.
. Security key boxes installed, one at the office and one at the community center.
. County Environmental Health approval given for the kitchen and the senior center.
. Water mitigation fees paid prior to issuance of building permit.
. A definition of the occupancy classification relating to level of resident care.
. Provide disabled access rooms and facilities as required.
Terry Fibich then asked for clarification on the driveway access for emergency vehicles.
Steve Puglisi pointed out the best way to access each building and where the emergency
vehicles would park.
After further discussion Mr. Fibich said there would need to be some very specific directional
markings. The directional information would need to be conditioned.
Terry Fibich said a fuel management plan for the hillside should be coordinated with Parks &
Recreation and Building on an ongoing basis.
Kelly Heffernon said Parks and Recreation requirements were as follows:
. Deep root planters for all parking islands with drip irrigation.
. All trees a minimum of 15 gallons in planters, 24" box for street trees along Camino
Mercado.
.
Ms. Heffernon advised the applicant to go forward to the ARC.
C. APPLICANT - HANS VANDERVEEN, REPRESENTATIVE - ERIN O'CONNOR; LOT LINE
ADJUSTMENT CASE NO. 01-005 & VARIANCE CASE NO. 01-003, LOCATION - PASEO
STREET
Ryan Foster, Assistant Planner, said this is a Lot Line Adjustment involving four (4) lots
and this proposal would make two (2) lots more conforming with the minimum lot size for
RS district (12,000 ft.2) and two (2) lots less conforming. A variance has also been
proposed to address the lot size.
Erin O'Conner, representative, gave a short history on the property.
Rodger aids said as long as these lots were legally created there should be no problem
with this, but he would be researching this.
Hans Vanderveen, the applicant, stated that he wanted to make sure that no buildings
would be put on these areas because of the Oak trees.
Mr. aids said they could include this stipulation in the Certificate of Compliance.
Notes ATTACHMENT 13 DRAFT
ARC Meeting
October 1, 2001
Page 3 of 5
liB. BAJA FRESH, FIVE CITIES CENTER, BUILDING uJ", DAVID MAHN, VISIBLE
GRAPHICS; ADMINISTRATIVE SIGN PERMIT 01-009.
Kellv Heffernon, Associate Planner, presented the application for installation of signs
on two sides of Building "J" located in the Five Cities Center. Per the approved Sign
Program for the Center, one sign is permitted per frontage. "Frontage" is described
as building front or side, which directly abuts a public street or parking area. The
proposed lease space of Baja Fresh is on the south end of Building "J", which has
frontage on the west and south sides. Because the south side abuts a public patio
seating area and has a side entrance, staff believes that it qualifies as building
"frontage", and that the business is therefore entitled to two separate signs
Committee Member Comments:
. The second sign at this site is reasonable because it will have two entrances and
the second sign is not on the back of the building.
. All labels are to be placed on the top of the sign.
. The signs must be centered above the entrances.
. The drain holes must be covered on the sign.
A motion was made bv Melanie Hodqes, seconded bv Chuck Fellows, to approve
Administrative SiQn Permit 01-009, with the followinQ conditions.
. Must meet all standards of the Center and the Development Code.
. Each sign must be centered above the entrance.
. The UL labels must be placed on the top of the sign so that they are not visible
from below.
. Drain holes must be covered to prevent light leakage.
. If the south entrance is not constructed in conformance with the application, a sign
will not be permitted on that side of the building.
IIIC. CENTRAL COAST REAL ESTATE DEVELOPMENT, 579 CAMINO MERCADO, GARY
YOUNG; CONDITIONAL USE PERMIT 01-010.
Kellv Heffernon presented the application to construct 60 senior apartment units
reserving 25% at the moderate-income level. The project also includes a 3,000
square foot senior recreational center. All facilities and access to the project site will
be ADA compliant. A bus stop is also proposed in front of the property to facilitate
mobility.
A total of 150 parking spaces are required per the Development Code for this
project, and 141 are proposed. The Development Code allows up to a 30%
reduction in the required number of parking spaces for common parking facilities
with an approved Conditional Use Permit. The reduction requires a parking study
that clearly shows that the shared uses (the residential units and the recreation
center) have different hours of operation that do not conflict. The applicant is
requesting an exception to the required number of parking spaces based on this
provision and will be required to submit a parking study for justification.
Notes DRAFT
ARC Meeting
October 1, 2001
Page 4 of 5
Garv YounQ. applicant, discussed:
. Twenty-five percent of the units reserved for moderate income housing, for thirty
years, controlled through deed restriction.
. The Five Cities Seniors will have a ten-year lease to operate the Senior Center.
. Elimination of the concerns of height and mass of the previous project at this
location.
. Design based on California character with a Craftsman style.
. The complex has firewalls and is sprinklered.
. Colors were chosen to match and blend with the natural environment of the site.
. No wood on back of building.
. Worked to preserve standing oaks and incorporated them into landscaping.
. Ease of access for all tenants and visitors to the complex:
. Made the entire complex ADA compliant.
. Alley and walkways allow residents to easily get from one section of complex to
another.
. All areas accessible by the three elevators.
. Units are designed for ease of living:
. All units have private balconies and the units are 800 to 1,000 square feet in
space to allow room for walkers, etc.
. Each unit has stacked washer and dryers.
Discussion Questions:
. Will the plantings intrude on the dripline of the standing oaks?
. Are pavers in the walkway ADA compliant?
. Revise south elevations to accurately show location of ADA ramp.
. Revise plans to more clearly show the relation of Senior Center to the first elevation
and the first parking area.
. How is the definition of "moderate" income determined?
. Will there be a kitchen in the senior center?
Applicant and Representative-
. Every effort has been made to protect the natural elements of this site, will use
pavers or some other substitute in lieu of concrete sidewalks to protect the root
systems the of standing oaks.
. There are many products that are available to use in walkways that are ADA
compliant.
. Definitions for low and moderate housing are standards issued based on the income
levels in this county.
. City ordinances will allow deferential treatment due to the combination of the two
services to offset the shortage of parking.
. The center will have a kitchen and a couple of offices.
A motion was made by Chuck Fellows and seconded by Chet Kielan to recommend
approval of Conditional Use Permit 01-010 to the Planning Commission with the following
conditions. The applicant shall submit the following information to the Architectural
Review Committee for review prior to issuance of building permit:
Notes DRAFT
ARC Meeting
October 1, 2001
Page 5 of 5
. Revised elevations that include the accurate location of the ADA ramps, and the
relation of the Senior Center to the first level.
. Floor plans with specific labels and dimensions of the units.
. Samples of actual materials that accurately demonstrate color, design, and texture
of the elements of the project.
. Keys on the plans to indicate where the colors will go on the structure.
. The applicant shall also submit a scale model of the project to present to the
Planning Commission, including the perimeter, existing and proposed landscaping,
and ridgeline.
III. UPDATE OF PROJECTS
Next ARC meeting will be on November 5; the agenda will include the guidelines for
wireless siting.
IV. WRITTEN COMMUNICATIONS/STAFF COMMENTS
No written Communications at this time.
Kelly Heffernon reported that the new Community Development Director will be Rob
Strong, starting November 1',
V. ADJOURNMENT
The meeting was adjourned at 5:16 p.m. Moved by Melanie Hodges and seconded by
Chuck Fellows.
NOTES ATTACHMENT 14 DRAFT
ARC Meeting
NOVEMBER 5, 2001
Page 4 of 6
On September 19, 2001 Signature Properties submitted the above referenced application
to change the signage on an existing ground sign. The property is in a small commercial
center located in the Office Professional district. The ground sign is two sided, stands six
feet high and has a sign face of twenty-two square feet. The sign is located adjacent to
the access drive to the Villa Arroyo Professional Building.
The applicant presented color samples and explained the impact on the businesses in the
complex due to the poor sign age. The sign is faded making is almost unreadable. Tenants
in the center have put up signs to notify potential clients making the property look
cluttered and unattractive.
ARC Recommendations for changes to the propose sign:
Raise existing sign, repaint & match colors
Insert Aluminite sign with tenant's names below-within height regulations (maximum S')
Colors dark blue (navy) with white letters, possibly reverse coloration on lower sign
Redo the gold color on the original sign.
The lower (new) abut against the bottom of the raised existing sign
Frame bottom of new sign
Remove existing extraneous signs
Melanie Hodqes made a motion to approve the siQn prOQram with the fOllowinq conditions:
The siqn will be navv with white letterinQ, the existinq siqn will be raised and a lower siqn
will be made to insert below the existinq siqn in the same color. The qold in the existinq
siqn will be repainted. The bottom siqn will be framed. The applicant will remove all
extraneous siqns. Chuck Fellows seconded the motion. The motion carried 4-0.
liE. Central Coast Real Estate Development, Conditional Use Permit No. 01-010.
Kelly Heffernon, Associate Planner, presented the application for a senior housing aiclity
located at 597 Camino Mercado.
The ARC considered this project on October 1, 2001 and requested the applicant return
with the following information:
. Revised elevations that accurately show the location of ADA ramps.
. Floor plans of the units
. Revised plans indicating the relationship of the senior center to the first elevation
and the first parking area.
. Samples of building materials and colors samples
. Color keyed to buildings
. Three-dimensional model to scale of the project including the existing landscaping,
and ridgeline.
Kelly advised the Committee that the requested plans, samples, materials and color boards
had been submitted. She introduced Jason Blankenship as representative for Central
Coast's project at Camino Mercado. The Committee member reviewed the plans, looked at
the samples and the model.
NOTES DRAFT
ARC Meeting
NOVEMBER 5,2001
Page 5 of 6
Jamie Ohler made a motion to approve Conditional Use Permit 01-010 as proposed.
Melanie HodQes seconded the motion. The motion carried 4-0.
liD. S & S Homes, Amended Architectural Review 01-012.
Kelly Heffernon, Associate Planner, presented the proposed changes to the Berry Gardens
Specific Plan, previously approved for 149 detached single-family residences with ten (10)
plan types, and was amended in August of this year for an additional plan type (Plan "I ").
the proposed plans are reportedly in response to demands from buyers and to allow usage
of smaller lots within the development.
The Members of the Committee agreed that they needed to have a representative present
to answer questions regarding color, style and the detailing of models.
Jamie Ohler made a motion to table this proiect to be heard at a future reQularlv scheduled
meetinQ of the Architectural Review Committee. Chuck Fellows seconded the motion.
The motion carried 4-0.
IIF. California Pacific Annual Conference of Methodist Church. Conditional Use Permit
No. 01-004.
Kelly Heffernon presented this application to install a 55-foot tall monopole within a
10,000 square foot lease area on Wesley Street at the United Methodist Church Camp
Site. The ARC considered this project on May 7, 2001 and after much discussion about
visual impacts recommended approval tot the Planning Commission with the following
stipulations:
1) State of the art technology should be used to camouflage the arrays to the
maximum extent possible.
2) The applicant should provide the Planning Commission with a 3-D model of the
"Chameleon" tree.
3) The utility camouflage should have substantial density of branches around the
arrays.
The Planning Commission considered this item on July 3, 2001 and made the following
comments:
. The city should have a master plan as soon as possible for these cell sites.
. It would be preferable to have just a few clustered cell sites in the City rather than
many separate sites, and a grove of trees rather than one large tree.
. The tree on this project site is too tall and located too high on the ridge. It should
be moved closer to the other trees, but then it may be in the Village viewshed.
. The site should be reviewed in relation to the City water tank.
. Undergrounding the poles will address visual impacts and the Development code
specifies that this must be done.
. Would a new driveway be better than the old one? A major cut in the bluff would
have a visual impact on the Village.
Penfieldl~Smith ATTACHMENT 15
ENGINE rRS SUI~VI.YI)RS
101 rr\sr YICTI1R:A SHEET ::O:;i 1 NORm SOLAR DIME
/'.0. OOX ')8 SUITE 225
SANtA 11M(:>^~i\ CAt.lrCri~M ~?!IO~ OX"lJARv, CALIFor<NJA 9.10)0
~Lh"'H-;-, 9~n . FAX 80S-%6.QF!OI ?i03-9<D 74~'J .. FAX &orl-9Ijj-151'6
W.O. 14,405.01
October 5, 2001
". .~: if'"
,
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Mr. G~ry Young
Centra] Coast Real Estate Development, lnc. CO'. ..
2815 Mcsa Alta Lane ,"_..i [;~PT.
Arroyo nr8nclc, CA
93~.20
SUBJECT, Parking Demand Analysis for the Camino Mercado Scnior Apartments
ancl Senior Center; Arroyo Grande, California
Dc[\( 1',1r. Young:
Penfield & Smith IP&S) conduded a traftic impact study (dated August 13, 2001) for
the proposed Camino Mercado Senior Apartments and Senior Center in Arroyo
Grrmde. The traIfie study incll1ded an asse"sment of the existing and projected fntnre
traffic conditions within the area. delermined the expected trip generalion for the
project, and evalnated the potential traffic impacts associated with the project. Per
yonI' request, we have prepared thc follo,,~ng pm"king demand analysis as ~
Rupplcmcnt to the: traIfic study previously submitted by OUr office. Specifically, our
~11t1ty~i5 focuses on the p,-lrking den1cmd associated ~.;th the proposed senior center.
PROJECT DESCRIPTION
The: project is proposing to construct a 60 unit senior apartment buildin~. induding
40 two~bedroom units and 20 one~bcdroom units. In addition. a 3,000 SF scnior
centcr is proposed to be located adjacent to the apn.rtrt1ents. The center wiII be opcn
to both the apartmcnt tcnants, as well as tile senior community as a whole.
PARKING ANALYSIS
Bascd on the City of Arroyo Grande's pMJdng code. 110 spaces are requircd for the 60
unit aparlment building and 40 spaces :lIe required for the senior ccntcr (based on
2.000 5fo' of asscmbly area), for a total of 150 spaces. 141 spaces are proposcd for the:
proj(;Cl. Thus. a shortfall of 9 spaces cxists. However, given the naturc of the proposed
project, it is eU1ticipatcd that the actual p3rking demand will be significantly lower
them the parking code requirements. This is based on the follo"'~ng factors:
_IrCa._
...~~
Mr. Gary Young
Oclober 5, 2001
Page 2
Wnll,ing Trips
Given the proxImity of the ap~rtmcnts to the senior center, it is anticipated that a
portion of the ~eniors will walk to the center from their apartment and thereforc will
not require an additional parking space. As a conservative estimate, it is reasonable
to assume that at least 25%, of the seniors will walk to the center from the apartments,
Dial-A-Ride/Taxi ,'rips
As part of the original traffic study for this project. P&S conducted traffic counts at the
Morro Bc\y Senior Center, During the counts. P&S staff observed that many of the
trips associated with thc Scnior Center werc "dial-a-ride" trips, Many seniors are not
"ble to drive or do not even own cars. Thus it is anticipated that some seniors wilt use
the dial-a. ride service to be dropped off at the centcr. As a worst-case analysis we
have estimated that approximately 5% of the seniors wilt arrive by dial.a-ride/t"xi.
Private lIutomobile Trips
It is estimatcd that the remainer of the seniors (70%) will arrive by private automobile.
However, based on our experience with other projects of this type (including the Morro
Bay SC'I)ior Center). it is also reasonable to 8ssume that some seniors will carpool to
the center. Therefore we have assmed an average vehicle occupancy of 1,5
occupants/vehicle. This ratio tal,es into aCCOUnt the fact that some people wilt drive
alone while others may carpool with 2 to 3 people.
PARKING DEMAND
It is 'mticipatcd that the senior center wiJ] have a maximum attendance of
npproximatdy 50 seniors on any given day, Although it is ,mticipated that the
attendance ",in be spread throughout the day, for the pUrposes of this analysis we
have a,,"umcd thal all 50 seniors could be at the center at onc Time. Therefore, based
on an attendance of 50 people and on the factors described above, it IS estimated that
the senior center wilt have a peal< p1ITking dcmand of approximately 23 spaces. Dne
to the potcntial for the ~eniors to walk, use the dial-a-ride service, or C'arpooJ more
than half of the seniors wilt not ,'equire a parking space. This is summarized below;
MooS_. Percentage People Spaces
Private Auto' 70% 34 people 23 spaces
Walk 25(Yo 13 people o spaces
Tf\xi 51Vo 3 people o spaces
Totnl 100% SO people 23 spaces
'l:!.J.;,ul ()!1 i1n aVUj..I$~<": v<.:hidc OCCUP:if',cy of 1.5 occ/vch.
The actual parking dem~nd al the senior center would be 17 spi>ces lese, than City's
parking requirement for this type of facility. Thu s, it is anticipated th3t the 141
sjJ~ccs proposed (lID for the apartments and 31 spaces for the center) will be
srlequate to nlCel the parking demand and operation of the project.
pt~s
Mr. Gmy Young
October 5, 2001
Page 3
Should you require any additional information or wish to discuss this letter further,
plcuse contact mc at (805)963-9532 Or via email at JmV@penfie1dsmith.eom. Thank
you for your consideration of Penfield & Smith for this project.
Vcry truly your~,
PENFIELD &. SMITH
d' 'b{1
. '15<[. ( ~~-
Lis"- Valdez C
A:s..s.uciate Planner
p&s
ATTACHMENT 16
CITY OF ARROYO GRANDE
- INITIAL STUDY -
1. Project Title: Conditional Use Permit Case No. 01-010
2. Lead Agency Name & Address: City of Arroyo Grande
P.O. Box 550/214 E. Branch Street
Arroyo Grande, CA 93421
3. Contact Person & Phone #: Kelly Heffernon
(805) 473-5420
4. Project Location: 579 Camino Mercado
Arroyo Grande, CA 93420
5. Project Sponsor's Name & Address: Central Coast Real Estate Development
2815 Mesa Alta Lane
Arroyo Grande, CA 93420
6. General Plan Designation: Oak Park Acres Planned Development (PO 1.1)
7. Zoning: Oak Park Acres Planned Development (pO 1.1)
8. Description of Project: (Describe the whole action involved, including but not limited to later phases of
the project, and any secondary. support, or off-site features necessary for its implementation. Attach
additional sheets if necessary.)
The proposed project is to construct sixty (60), one and two-bedroom senior apartment units in six (6), two-
story buildings, and a 3,000 square foot senior recreational center on a 3.97-acre site. The property was
partially graded in 1987 and is currently vacant. Utility construction and minor street improvements are
required to serve the project. Because of the previous grading activities, minimal grading will be required
and no trees will be removed.
9. Other agencies whose approval is required (and permits needed):
None.
1
DETERMINATION.
On the basis of this initial evaluation:
I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE
DECLARATION will be prepared.
I find that although the proposed project could have a significant effect on the environment, there will not
be a significant effect in this case because the mitigation measures described on an attached sheet have
been added to the project. A NEGATIVE DECLARATION will be prepared. X
I find that the proposed project MAY have a significant effect on the environment, and an
ENVIRONMENTAL IMPACT REPORT is required.
I find that the proposal MAY have a significant effect{sl on the environment, but at least one effect 1) has
been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been
addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the
effect is a "potentially significant impact" or "potentially significant unless mitigated". An
ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be
addressed.
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ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED:
The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a
"POTENTIALLY SIGNiFICANT IMPACT" or "POTENTIALLY IS SIGNIFICANT UNLESS MITIGATED", as indicated by the checkiist on
the following pages.
o Land Use and Planning . Biological Resources o Public Services
o Population and Housing o Energy and Mineral Resources o Utilities and Service Systems
II Geophysical II Hazards o Aesthetics
II Water II Noise . Cultural Resources
II Air Quaiity o Mandatory Findings of Significance . Recreation
. Transportation/Circulation
EVALUATION OF ENVIRONMENTAL IMPACTS:
1. A brief explanation is required for al/ answers except "No Impact" answers that are adequately supported by the information
sources a fead agency cites ;n the parentheses following each question. A "No Impact" question is adequately supported jf the
referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project
falls outside a fautt rupture zone). A "No Impact" answer should be explained where it ;s based on project specific factors as
well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project-specific
screening analysis).
2. All answers must take account of the whole action involved, including off-site as well as on-site, cumulative as well as project-
level, indirect as well as direct, and construction as well as operations impacts.
3. "Potentially Significant Impact" is appropriate if an effect is significant or potentially significant, or is the lead agency lacks
information to make a finding of insignificance. If there are one or more "Potentially Significant Impact" entries when the
determination is made, an EIR is required.
4. "Potentially Significant Unless Mitigated" applies where the incorporation of mitigation measures has reduced an effect from
"Potentially Significant Impact" to a "Less than Significant Impact." The lead agency must describe the mitigation measures
and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier
Analyses", may be cross referenced.)
5. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been
adequately anaiyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section
XVII at the end of the checklist.
6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g.,
general plans, zoning ordinances). A Source List should be attached and other sources used or individuals should be cited in the
discussion.
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Potentially
Potentially Significant Less Than
Issues (and Supporting Information Sources): Significant Unless Significant No
Impact Mitigated Impact Impact
I. LAND USE AND PLANNING. Would the proposal:
al Conflict with general pran designation or zoning?
(source #(sl: 1,2,3.41 X
b) Conflict with applicable environmental plans or policies
adopted by agencies with jurisdiction over the project?
(source His): 1,6,7) X
c) Affect agricultural resources or operations (e.g., impacts
to soils or farmlands. or impacts from incompatible land
usesl? (source #(s): 9, 11) X
dl Disrupt or divide the physical arrangement of an
established community (including a low-income or
minority community)? (source HIs): 2.4,11} X
II. POPULATION AND HOUSING: Would the proposal:
a) Cumulatively exceed official regional or local population
projections? (source His): 1,5,9} X
bl Induce substantial growth in an area either directly or
indirectly (e.g., through projects jn an undeveloped area
or extension of major infrastructure)? X
(source Its): 9,10)
c) Displace existing housing, especially affordable housing?
(source His): 9,10,111 X
III. GEOPHYSICAL: Would the proposal result in or expose
people to potential impacts involving:
a) Seismicity: fault rupture? (source #lsl: 5,61 X
b) Seismicity: ground shaking or liquefaction?
(source #Is): 5,6) X
cJ Seismicity: seiche or tsunami? (source His): 5,6) X
d} Landslides or mudslides? Isource #(s): 5,6) X
e) Erosion, changes in topography or unstable soils
conditions from excavation, grading or fjJI?
(source #Is): 10) X
fl Subsidence of land? Isource His}: 5,6) X
9} Expansive soils? (source #lsl: 5,6) X
h) Unique geologic or physical features? (source His):
5,6,10,11} X
IV. WATER: Would the proposal resultin:
a) Changes in absorption rates, drainage patterns, or the
rate and amount of surface runoff? (source #(s): 10) X
b) Exposure to people or property to water related hazards
such as flooding? Isource #Is): 81 X
c) Discharge into surface waters or other alteration of
surface water quality (e.g., temperature, dissolved
oxygen or turbidity? {source #(s/: 9) X
3
Potentially
Potentially Significant Less Than
Issues (and Supporting Information Sources): Significant Unless Significant No
Impact Mitigated Impact Impact
d) Changes in the amount of surface water in any water
body? (source #151: 9, 10) X
e) Changes in currents, or the course or direction of water
movements? (source HIs): 9, 10) X
fl Change in the quantity of ground waters, either through
direct additions or withdrawals, or through interception
of an aquifer by cuts or excavations?
Isource HIs): 9, 10) X
g) Altered direction or rate of flow of groundwater?
Isource #(5): 9, 10) X
hi Impacts to 9roundwater quality? (source #(5): 9,101 X
i) Substantial reduction in the amount of water otherwise
avaiiable for public water supplies? (source #151: 6)
X
V. AIR QUALITY: Would the proposal:
al Violate any air quality standard or contribute to an
existing or projected air quality violation? X
(source #(5): 7, 13)
bl Expose sensitive receptors to pollutants? (source #(5):
10,11) X
c) Alter air movement, moisture, or temperature, or cause
any change in climate? (source #151: 91 X
dl Create objectionable odors? (source #(5): 9,101 X
VI. TRANSPORTATION/CIRCULATION. Would the proposal
result in:
a) Increased vehicle trips or traffic congestion? (source
#(5): 131 X
b) Hazards to safety from desi9n features (e.g.. sharp
curves or dangerous intersections) or incompatible uses
(e.g., farm equipment)? (source #(5): 9, 10) X
c) Inadequate emergency access or access to nearby sites?
Isource #(sl: 9, 101 X
d) Insufficient parking capacity on-site or off-site? (source
#(sl: 3, 9, 101 X
e) Hazards or barriers for pedestrians or bicyclists? (source
#(5): 9,101 X
II Conflicts with adopted policies supporting alternative
transportation (e.g., bus turnouts, bicycle racks)?
(source #(5): 9, 10) X
VII. BIOLOGICAL RESOURCES. Would the proposal result in
impacts to:
a) Endangered, threatened or rare species or their habitats
(including but not limited to plants, fish, insects, X
animals, and birds? (source #(5): 61
b) Localiy designated species (e.9., heritage treesl?
Isource #(5): 10, 11} X
c) Locally designated natural communities (e.g., oak forest,
coastal habitatl? (source HIs): 10, 11) X
4
dl Wetland habitat le.g., marsh, riparian and vernal pooll?
(source #(sl: 9, 11)
X
el Wildlife dispersal or migration corridors?
(source #(sl: 111 X
VIII. ENERGY AND MINERAL RESOURCES. Would the proposal:
a) Conflict with adopted energy conservation plans?
(source #Is): 1, 6) X
b) Use non-renewable resources in a wasteful and
inefficient manner? (source His): 9, 10) X
IX. HAZARDS. Would the proposal involve:
a) A risk of accidental explosion or release of hazardous
substances !including, but not limited to: oil, pesticides,
chemicals or radiation? (source #(sl: 9) X
b) Possible interference with an emergency response plan
or emergency evacuation plan? (source Its): 9, 10)
X
c) The creation of any health hazard or potential heaith
hazard? (source #(sl: 9, 10) X
d) Exposure of people to existing sources of potential
health hazards? (source #lsl: 9,10,11) X
eJ Increased fire hazard in areas with flammable brush, X
grass, or trees? (source His): 10. 11)
X. NOISE. Would the proposal result in:
a) Increases in existing noise levels? (source lis): 1, 9) X
b) Exposure of people to severe noise levels?
(source His): 9, 10) X
XI. PUBLIC SERVICES. Would the proposal have an effect
upon, or result in a need for new or altered government
services in any of the following areas:
a) Fire Protection? (source His): 61 X
bl Police Protection? Isource #lsl: 6) X
c) Schools? Isource #Is): 6) X
d) Maintenance of public facilities, including roads?
Isource #Is): 6) X
e) Other governmental services? (source #(sl: 6) X
XII. UTILITIES AND SERVICE SYSTEMS. Would the proposal
result in a need for new systems, or substantial alterations
to the following utilities:
al Power or natural gas? (source His): 9, 10) X
b) Communications systems? (source #(s): 9, 10) X
c) Local or regional water treatment or distribution
lacHities? Isource #Is): 6) X
d) Storm water drainage? Isource #Is): 6) X
e) Solid waste disposal? (source #Is): 6) X
XIII. AESTHETICS. Would the proposal:
a) Affect a scenic vista or scenic highway?
Isource #lsl: 1, 10, 111 X
5
b) Have a demonstrable negative aesthetic effect?
Isource HIs): g, 10, 11) X
c) Create light or glare? Isource #Is): 9,10) X
XIV. CULTURAL RESOURCES. Would the proposal:
a) Disturb paleontologicai resources? Isource #Is): 6, 11) X
b) Oisturb archaeological resources Isource #Is): 6, 11) X
c) Affect historical resources? (source His): 6, 11) X
d) Have the potential to cause a physical change which
would affect unique ethnic cuitural values? Isource #Is):
11) X
e) Restrict existing religious or sacred uses within the
potential impact area? (source #Is): 10, 11) X
XV. RECREATION. Would the proposal:
a) Increase the demand for neighborhood or regional parks
or other recreational facilities? (source #(5): 1, 3)
X
b) Affect existing recreational opportunities?
Isource #Is): 1, 5) X
XVI. MANDATORY FINDINGS OF SIGNIFICANCE.
a) Does the project have the potential to degrade the
quality of the environment, substantially reduce the
habitat of a fish or wildlife species, cause a fish or
wildlife population to drop below self.sustaining leveis,
threaten to eliminate a plant or animal community,
reduce the number or restrict the range of a rare or
endangered plant or animal or eliminate important
examples of the major periods of California history or X
prehistory?
b) Does the project have the potential to achieve short-
term, to the disadvantage of long-term, environmental
goals? X
c) Does the project have impacts that are individually
limited. but cumulatively considerable? I"Cumuiatively
considerable" means that the incremental effects of a
project are considerable when viewed in connection
with the effects of past projects, the effects of other
current projects, and the effects of probable future
projects.) X
d) Does the project have environmental effects which will
cause substantial adverse effects on human beings,
either directly or indirectly? X
XVII. EARLIER ANALYSES.
Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have
been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case, a discussion should
identify the following on attached sheets:
a) Earlier analyses used. Identify earlier analyses and state where they are available for review.
b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and
adequately analyzed by earlier documents.
c) Mitigation Measures. For effects that are "potentially significant" or "potentially significant unless mitigated",
describe the mitigation measures which were incorporated or refined from the earlier document and the extent to
which they address site-specific conditions for the project.
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SOURCE LIST:
1. City of Arroyo Grande General Plan
2. City of Arroyo Grande General Plan Land Use Map
3. City of Arroyo Grande Development Code
4. City of Arroyo Grande Zoning Map
5. City of Arroyo Grande Existing Setting and Community Issues Report
6. City of Arroyo Grande General Plan EIR
7. Air Pollution Control District Clean Air Plan
8. FEMA - Flood Insurance Rate Map
9. Project Description
10. Project Plans
11 . Site Inspection
12. Ordinance 431 C. S.
13. Institute of Traffic Engineers Trio Generation Manual
ENVIRONMENTAL SETTING:
The project site is approximately 3.97 acres in size and is located on Camino Mercado in the Professional
Commercial District (P-C) of the Oak Park Acres Planned Development (PD 1.1). Surrounding the site is an office
development currently under construction to the west, single-family residences to the east, the Oak Park
Professional Center to the south, and open space property to the north. The site slopes steeply up from Camino
Mercado and then becomes relatively flat where a building pad was graded in 1987. The property is highly visibie
from Highway 101 and from the properties west of Highway 101 along EI Camino Real, Chilton Street and Hiilcrest
Drive. The property is currently vacant and contains numerous mature Coast Live Oak trees. No trees will be
removed as a result of this project. Pismo Clarki a, a federally designated endangered plant species and a State
Rare Plant, has been identified in three areas along the western property boundary. The project site is not located
near a known cultural resource area.
PROJECT DESCRIPTION
The project evaluated by this initial study is to construct sixty (60) senior apartment units and a 3,000 square foot
senior recreational center with 141 parking spaces. On-site drainage will be accomplished by a drainage system
that will convey runoff from both on-site and off-site sources. The project will be served by a public water
system, and thus will have no direct or indirect impact on groundwater resources.
EXPLANATIONS TO INITIAL STUDY CHECKLIST:
I. LAND USE AND PLANNING
The property is located in the Oak Park Acres Planned Development (PD 1.1), and is subject to the site
development standards for the Professional Commercial zoning designation of PD 1.1, and other ordinances of
the City of Arroyo Grande. Construction of a senior housing facility is consistent with the General Plan and
zoning for the site, and no impacts in land use and planning would result. The proposed project does not pose
conflicts with existing environmental plans and/or policies. There are no agricultural operations in the vicinity
of the project site. The project is adjacent to existing residential development. an approved office
development and open space. Given these diverse existing land uses, the proposed project would not disrupt
or divide an established community.
Analysis of Significance: No impact.
II. POPULATION & HOUSING
Occupancy of the project upon completion would increase the population of the area above current levels, but
not above levels anticipated by the General Plan. As stated above, the project is consistent with the Generai
Plan and zoning for the site.
Analysis of Significance: Less than significant impact.
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III. GEOPHYSICAL
In 1986, a 180-room skilled nursing facility was approved for this site. Construction for that project began in
1987, but ceased in early 1988 after several building pads were cut and retaining walls installed. As a result,
minimal additional grading is required for the proposed project. The applicant has submitted a soils report
discussing existing site conditions, and measures to reduce potential soils-related impacts (reference
Attachment A for soils report). Standard erosion control measures would address on-site construction period
erosion by wind or water. Long-term erosion potential would be addressed through installation of landscaping
and storm drainage facilities, both of which would be designed to meet applicable regulations.
Based on the General Plan and review of the Alquist-Priolo Zone Fault maps, the proposed project is not
located on a known earthquake fault subject to rupture. The proposed project will be subject to the effects of
periodic seismic events in the region, including ground shaking. However, exposure of people to these events
can generally be mitigated to an acceptable level of risk by following Uniform Building Code development
standards.
Analysis of Significance: Potentially significant unless mitigated.
Mitigation Measures:
1. The applicant shall implement the recommendations included in the Preliminary Soils
Engineering Report prepared by GeoSolutions, Inc. dated October 4, 2001 (Project No.
SL002497-1), attached to this initial study as Attachment A.
Monitoring: Review of grading, drainage, and foundation plans
Responsible Department: Public Works Department
Timeframe: Prior to issuance of building permit
IV. WATER/DRAINAGE
Water. Development of the proposed project would require water for both domestic use and landscape
irrigation. Projected water demand is approximately 7.2 acre-feet of water per year. The water consumption
by this project would further reduce the City's supply of available water. This impact could be mitigated using
water-conserving designs, fixtures and landscaping.
Analysis of Significance: Potentially significant unless mitigated.
Mitigation Measures:
2. The applicant shall complete measures to neutralize the estimated increase in water demand
created by the project by either:
Implement an individual water program that utilizes fixtures and designs that
minimize water usage. The calculations shall be submitted to the Director of
Public Works for review and approval. The proposed individual water program
shall be submitted to the City for approval prior to implementation; or,
Pay an in lieu fee.
Monitoring: Review of individual water program or payment of the in
lieu fee
Responsible Department: Public Works Department
Timeframe: Prior to issuance of building permit
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According the City's Water System Master Plan (adopted 7/13/99). the project does not have adequate water
storage facilities to serve the project. The Rancho Grande Reservoir (Reservoir No.5) provides water storage
to the vicinity of the proposed development; however, it has been identified as being inadequate to provide
sufficient water storage to the site vicinity. The City currently has capital improvement plans to upgrade the
Oro Reservoir (Reservoir No.3). which would interconnect with the Reservoir No.5 and add greater storage
capacity.
Specifically, the recommended capital improvement outlined in the Water System Master Plan states the
following: "Construct an additional 750,000 of storage at Reservoir No.3. Connect the Rancho Grande
Pressure Zone to the Oro Pressure Zone via a 12" transmission line, and upgrade the Oro Booster Station."
Analysis of Significance: Potentially significant unless mitigated
Mitigation Measure
3. The applicant shall pay a fee of $2,625 per Equivaient Residential Unit water usage for adequate
water storage for the project.
Monitoring: Pay required fee.
Responsible Department: Public Works Department
Timeframe: Prior to issuance of building permit
4. All new construction shall utilize fixtures and designs that minimize water usage. Such
fixtures shall include, but are not limited to, water saving toilets, instant water heaters and hot
water recirculating systems. Water conserving designs and fixtures shall be installed prior to
final occupancy.
Monitoring: Review of building plans
Responsible Department: Building and Fire Department
Timeframe: Prior to issuance of building permit
5. All landscaping shall be consistent with water conservation practices including the use of
drought tolerant landscaping. drip irrigation, and mulch. To the greatest extent possible, lawn
areas and areas requiring spray irrigation shall be minimized.
Monitoring: Review of landscaping and irrigation plans
Responsible Department: Parks and Recreation Department
Timeframe: Prior to issuance of building permit
DrainaCle. Development of the site will increase impervious surfaces, which in turn will change absorption
rates and increase the amount of runoff. The site would drain onto Camino Mercado and existing drainage
facilities would accommodate the increased flows. Detailed drainage calculations would be reviewed as part
of the plan check process.
Analysis of Significance: Potentially significant unless mitigated.
Mitigation Measure:
6. The applicant shall provide detailed drainage calculations indicating that increased run-off can
be accommodated by existing facilities and/or provide on-site retention basins to the
satisfaction of the Director of Public Works.
Monitoring: Review of grading plans
Responsible Department: Public Works Department
Timeframe: Prior to issuance of a grading permit
9
V. AIR QUALITY
Construction activities would generate dust, which couid cause potentially significant environmental impacts.
Operation of the project would also generate approximately 19 AM and 19 PM peak hour trips. Based on the
San Luis Obispo County Air Pollution Control District (SLO APCD) emission thresholds, the proposed project
would not have a significant adverse impact on air quality (reference Attachment B for APCD referral
response).
Although air quality impacts will fall below APCD thresholds for significance, the project will contribute
emissions to the air basin, which is already a non-attainment area for the State ozone standard. Emissions
generated by this project, together with emissions generated by reasonably foreseeable new development, will
result in a cumulative adverse impact on air quaiity unless all reasonably available mitigations are included in
the design of the project.
The dust control measures listed below shall be followed during construction of the project, and shall be
shown on grading and building plans. The contractor shall also designate a person or persons to monitor
the dust control program and to order in'creased watering, as necessary, to prevent transport of dust
offsite. The name and telephone number of such person's) shall be provided to APCD prior to issuance of
grading permit.
Analysis of Significance: Potentially significant unless mitigated.
Mitigation Measures:
7. During construction, water trucks or sprinkler systems shall be used to keep ail areas of
vehicle movement damp enough to prevent dust from leaving the site. At a minimum, this
would include wetting down such areas in the later morning and after work is completed for
the day and whenever wind exceeds 15 miles per hour. Reclaimed (non-potable) water should
be used whenever possible.
8. Soil stockpiled for more than two days shall be covered, kept moist, or treated with soii
binders to prevent dust generation.
9. Permanent dust control measures identified in the revegetation and landscape plans should be
implemented as soon as possible following completion of any soil disturbing activities.
10. Exposed ground areas that are planned to be reworked at dates greater than one month after
initial grading should be sown with fast-germinating native grass seed and watered until
vegetation is established.
11. All vehicles hauling dirt, sand, soil, or other loose materials are to be covered or should
maintain at least two feet of freeboard (minimum vertical distance between top of load and
top of trailer) in accordance with CVC Section 23114.
12. All roadways, driveways, sidewalks, etc. to be paved should be completed as soon as
possible. In addition, building pads should be laid as soon as possible after grading uniess
seeding or soil binders are used.
13. Vehicle speed for all construction vehicles shall not exceed 15 mph on any unpaved surface at
the construction site.
14. Sweep streets at the end of each day if visible soil material is carried onto adjacent paved
roads.
Monitoring: Review of grading and building plans and site inspections
.
10
Responsible Departments: The Public Works and Building and Fire Departments shall
inspect plans and spot check in the field
Timeframe: Prior to issuance of grading permit and during construction
VI. TRANSPORT A TION/CIRCULA TION
Access to the project site is from Camino Mercado, a collector street with a 56-foot right-of-way. Based on
the traffic analysis prepared for the project (Penfield & Smith dated 8/13/01, Attachment C), the development
is estimated to generate 19 trips during the AM peak hour and 19 trips during the PM peak hour. Since the
project is estimated to generate below the 20-peak hour trip threshold established by the City, the trip
generation is not expected to impact the study intersections under the existing conditions. Under the future
traffic conditions, however, the West Branch Street/Camino Mercado intersection will degrade to a level of
service F, and a signal is therefore warranted at this intersection. The project traffic would also contribute to
the cumulative negative impact on the backbone circulation system.
Analysis of Significance: Potentially significant unless mitigated.
Mitigation Measure:
15. The applicant shall install a traffic signal at the intersection of Camino Mercado and West
Branch Street. The applicant and the City shall enter into a reimbursement agreement
providing that the City shall reimburse the applicant the difference in costs between the signal
installation and the project's Signalization Impact fee. The applicant may be reimbursed for
those costs to the extent that signalization impact fees are available and programmed for this
project.
Monitoring: The applicant shall install the traffic signal
Responsible Dept./ Agency: Public Works Department
Timeframe: Prior to issuance of Certificate of Occupancy
16. The applicant shall pay the City's Transportation Facilities Impact fee prior to issuance of
building permit.
Monitoring: The applicant shall pay the fees
Responsible Dept./Agency: Building & Fire Department
Timeframe: Prior to issuance of building permit
VII. BIOLOGICAL RESOURCES
A rare plant survey was conducted on May 28, 1999 by Dames & Moore, which identified three Pismo Clarkia
(C/arkia speciosa ssp. immaculate) populations along the western parcel boundary (reference Attachment D for
biological survey). Pismo Clarkia is listed as endangered by the federal government and is a State Rare Plant.
The populations found varied in size from 25 to 50 individuals each, for a total of 75 to 150 plants onsite.
The report by Dames & Moore concluded that the presence of Pismo Clarkia along the site boundary does not
preclude further development of the site and recommended that the following measures be implemented to
protect the existing plant populations.
Analysis of Significance: Potentially significant unless mitigated.
Mitigation Measures:
17. Site development plans shall specify that grading and other types of disturbance be precluded
from a 25-foot buffer zone around the Pismo Clarkia populations to minimize impacts. A
fence and appropriate signage shall be placed around the buffer zone to preclude impacts to
Pismo Clarkia during construction.
11
Monitoring: The applicant shall submit plans showing these protection
measures.
Responsible Department: Community Development Department
Timeframe: Prior to issuance of grading permit
18. The site development plans identifying protection areas around the Pismo Clarkia shali be
submitted to the California Department of Fish and Game (CDFG) at least 10 days prior to the
start of site work.
Monitoring: The applicant shall submit the plans to CDFG
Responsible Department: Community Development Department
Timeframe: Prior to issuance of grading permit
Approximately 12 mature oak trees exist on the property, all of which are proposed to remain. Tree
protection measures must be in place during construction per Ordinance 431 C.S., the Community Tree
Ordinance.
Analysis of Significance: Potentialiy significant unless mitigated.
Mitigation Measure:
19. The applicant shall retain an arborist during the grading and construction phases of the
project. Protective fencing shall be installed around each tree to remain at the dripline,
or as directed in the field by the arborist. The fencing shall be installed prior to any
site clearing or grading, and shall remain in place until construction is complete,
including landscaping. Weatherproof signs shall be permanently posted on the fences,
stating the following:
Tree Protection Zone
No personnel, equipment, materials, or vehicles are allowed
Do Not move or remove this fence
[Name of arborist or consultant]
[Name and phone number of developer or general contractor]
Monitoring: Field inspection
Responsible Departments: Parks & Recreation, Community Development Departments
Timeframe: Prior to issuance of grading permit
VIII. ENERGY AND MINERAL RESOURCES
Development of the site with an assisted care facility will not conflict with adopted energy conservation plans
or result in the wasteful use of non-renewable resources.
Analysis of Significance: Less than significant impact.
12
IX. HAZARDS
The project does not pose an undue risk to project occupants or occupants of surrounding properties. The
applicant will be responsible for maintaining the open space area north of the project site for fire protection
purposes.
Analysis of Significance: Potentially significant unless mitigated.
Mitigation Measure:
20. The applicant shall submit a Vegetation Management Plan for a portion of the open space
property located adjacent to and north of the project site. The plan shall include an area
having a depth of 200' along the northern project boundary.
Monitoring: The applicant shall submit the plan
Responsible Department: Building & Fire Department
Timeframe: Prior to issuance of building permit
X. NOISE
Existing noise levels would be increased temporarily during the construction phase of this project. Noise
resulting from construction activities will be short-term, and is subject to the City's Noise Ordinance.
Therefore, the impact will be less than significant.
Analysis of Significance: Potentially significant unless mitigated.
Mitigation Measures:
21. All construction equipment shall be provided with well-maintained, functional mufflers to limit
noise.
22. All construction activities shall comply with the time limits specified by the Arroyo Grande
Municipal Code.
23. To the greatest extent possible, grading and/or excavation operations at portions of the site
bordering developed areas should occur during the middle of the day to minimize the potential
for disturbance of neighboring noise sensitive uses.
Monitoring: Notes shall be placed on the construction plans referencing the
above measures.
Responsible Department: Public Works Department
Timeframe: During construction
XI. PUBLIC SERVICES
Development of the site with an assisted living facility would increase demand for fire and police protection
services, but not beyond levels anticipated by the General Plan for City buildout.
Analysis of Significance: Less than significant.
XII. UTILITIES AND SERVICE SYSTEMS
The proposed project will not create a significant demand for new or altered power, gas, communication
systems, water treatment capacity or solid waste disposal. The project can tie into the existing infrastructure
for these systems to serve the site. The project is within the expected demand for these systems based on
the growth rate established in the General Plan.
13
Analysis of Significance: Less than significant.
XIII. AESTHETICS
The proposed facility will be placed into the side of the ridge above Camino Mercado where a building pad
was previously graded and will be highly visible from the Highway 101 corridor. To reduce visual impacts, the
colors and materials of the architecture were selected to blend with the surrounding environment. The
landscape plan shows a variety of large evergreen trees along the front portion of the project, which will also
help obscure the structure from the south. The open space areas located north and east of the project site
containing an established oak woodland will screen the structure when viewed from James Way and adjacent
Rancho Grande residences.
Analysis of Significance: Less than significant.
XIV. CULTURAL RESOURCES
Archaeologist Robert Gibson conducted a phase one archaeological surface survey on the site, and no
'significant historic or prehistoric archaeological materials were found. Based on the survey, the proposed
project would not have a significant adverse impact on any known cultural resources.
If during construction excavation, any buried or isolated prehistoric cultural materials or historic features are
unearthed, work in that area shall halt until a qualified archaeologist can examine them and appropriate
recommendations made as outlined in CEOA. In such an event, Robert Gibson or the Community
Development Department of the City of Arroyo Grande should be contacted.
Analysis of Significance: Potentially significant unless mitigated.
Mitigation Measure:
24. The following note shall be placed on the grading and improvement plans for the project:
"In the event that during grading, construction or development of the project, and
archeological resources are uncovered, all work shall be halted until the City has reviewed the
resources for their significance. If human remains (burials) are encountered, the County
Coroner (781-4513) shall be contacted immediately. The applicant may be required to provide
archaeological studies and/or mitigation measures."
Monitoring: Construction plans shall be reviewed prior to issuance of a
grading permit to ensure the note is in place.
Responsible Department: Public Works Department
Timeframe: Prior to issuance of grading permit
XV. RECREATION
The proposed project would increase demand for City park and recreational facilities. In this case, the Parks
and Recreation Director has indicated that this impact would be mitigated by the City's Standard Condition
requiring payment of the park development fee.
Analysis of Significance: Potentially significant unless mitigated.
Mitigation Measure:
25. The applicant shall pay all applicable park development fees to the City.
Monitoring: The applicant shall pay the park development fees to the City.
Responsible Department: Parks and Recreation Department
Timeframe: Prior to issuance of building permit
14
A TT ACHMENT A
PRELIMINARY SOILS ENGINEERING REPORT
CAMINO MERCADO SENIOR HOUSING
579 CAMINO MERCADO
ARROYO GRANDE, CALIFORNIA
PROJECT SL02497-1
Prepared for
CENTRAL COAST REAL ESTATE DEVELOPMENT
ATTN: MR. GARY YOUNG
2815 MESA ALTA LANE
ARROYO GRANDE, CALIFORNIA 93420
Prepared by
GEOSOLUTIONS, INC.
220 HIGH STREET
SAN LUIS OBISPO, CALIFORt'lIA 93401
(805) 543-8539
@ n-""" , .
'1 '., .
K .
.~
October 4, 2001 \UV 1 ;) 2001
C!-;-" ~:+
CCy: ,'~ ,.'''': . ._ :.->= ::;:~ T.
TABLE OF CONTENTS
1.0 INTRODUCTION ............................................................................................................................1
2.0 PURPOSE AND SCOPE .................................................................................................................1
3.0 SUB-SURF ACE SOIL CONDITIONS ............................................. ................... ......... ........... ........ 2
4.0 CONCLUSIONS AND RECOMMENDA TIONS ...........................................................................2
4.1 Clearing and Stripping............ ............................................................................................. 3
4.2 Preparation of Building Pad................................................................................................ 3
4.3 Preparation of Paved Areas ................................................................................................. 4
4.4 Structural Fill....................................................................................................................... 4
4.5 Excavating Conditions...................................................................... ~.................................. 4
4.6 Foundations......................................................................................................................... 5
4.7 Slab-On -Grade Construction.......................................... ..................................................... 5
4.8 Retaining Walls ......... .......................... ........... ..................... .................... ........... ......... ........6
4.9 Pavement Design.. ..... ....................... .............. .................. .......... .... .......... .......... ......... ........7
4.10 Underground Facilities Construction.............. .................. .......... ............. ........... .......... .......8
4.11 Surface and Sub-Surface Drainage......................................................................................9
5.0 ADDITIONAL GEOTECHNICAL SERVICES .............................................................................. 9
6.0 LIMITATIONS AND UNIFORMITY OF CONDITIONS............................................................ 10
FIGURES
Area Location Map
Site Location Map
Setback Deminsions
PRELIMINARY SOILS ENGINEERING REPORT
CAMINO MERCADO SENIOR HOUSING
579 CAMINO MERCADO
ARROYO GRANDE, CALIFORNIA
PROJECT SL02497-1
1.0 INTRODUCTION
The proposed Camino Mercado Senior' Apartments development is to be located along the north side of
Camino Mercado approximately 200 yards north of the intersection of West Branch Street, in the City of
Arroyo Grande, California. See Figure I, Site Location Map.
It is our understanding that the project will consist of building pads, connecting driveways, parking, and
utilities. The driveway extends from Camino Mercado. The proposed residential units are to be situated
upon previously excavated pads located on the south flank of the east-west trending ridge. South of the
proposed units, the natural slope drains toward the south.
The residential units consist of two-story apartment complex and will utilize slab-on-grade floor systems.
Dead and sustained live loads are anticipated to be relatively light with maximum continuous footing and
column loads estimated to be on the order of 1.5 kips per lineal foot and 10.0 kips, respectively.
The site had been previously graded, resulting in the multi-tiered building pads separated by cut slopes. It
is understood that extensive volumes of soil were removed from the site, and fill soils exist along the south
side of the lower pad and along the driveway area off Camino Mercado. No records are known
documenting the proper placement of this fill, therefore it will be assumed to be non-compliant and will
require removal and replacement in conformance with current engineering standards.
2.0 PURPOSE AND SCOPE
The scope of our work for this investigation was limited to the following:
1. Review of existing geotechnical information pertaining to the site and current site conditions.
2. A review of available published and unpublished geotechnical data pertinent to the project site
including:
i. Engineering Geology Investigation, Professional Office Building, 500 Block of Camino
Mercado, Arroyo Grande, California, Project SLOI245-1, dated January 24,2000.
ii. Preliminary Grading and Drainage Plan, Camino Mercado Senior Apartments, City of
Arroyo Grande, California, by R. Thompson Consulting, dated August 31, 2001.
iii. ALTNACSM Survey, Alternative Living Services, Arroyo Grande, California, by Garing
Taylor & Associates, dated November 24, 1998.
3. Preparation ofthis report summarizing our findings and conclusions regarding Site development.
October 4, 2001 SL02497-1
In the event that there are changes in the nature, design or location of improvements are not consistent with
actual design values, conclusions and recommendations contained in this report should be reviewed and
conclusions of this report modified if required. Evaluations of the soiJ for corrosive potential,
hydrocarbons or other chemical properties are beyond the scope of this investigation.
3.0 SITE CONDITIONS
The site is underlain by bedrock units of the Paso Robles fonnation. These units were observed to consist
of indurated, pebble conglomerate and sandstone. The relatively flat lying bedrock unit is very resistant,
with no observable jointing or other fractures. During the original site grading, all topsoiJ and weathered
bedrock had been removed from the proposed development areas.
Located along the south side of the access driveway and the lower building pad, from 1 to 8 feet offill was
observed. It appears to consist of sJightly siJty, fine to medium sand with gravel. No documentation is
known to exist which identifies the method of original ground preparation, placement procedure, or
compaction compJiance. Therefore, the fill should be assumed to be non-conforming, requiring its
removal and recompaction in compJiance with current standards. As an alternative, further investigation
may be perfonned, which could confinn compliance.
Structural building design parameters within the 1997 Unifonn BuiJding Code (UBC) are dependent upon
several factors including Site soil characteristics and faults near the Site. This data is presented below in
tabular fonn.
Soil Profile Type SD - Stiff Soil
Seismic Source Type Greater than 15 kilometers from an A fault
Less than 2 kilometers from a B fault.
Seismic Zone Seismic Zone 4, Z= 0.4
Near Source Factor Na = 1.3
N.= 1.6
Seismic Coefficient Ca = 0.44Na = 0.44 (1.3) = 0.57
C. = 0.64N. = 0.64 (1.6) = 1.02
4.0 CONCLUSIONS AND RECOMMENDATIONS
1. It is recommended that undocumented fill be removed to hard bedrock. The removal of loose and
medium dense sand and gravel is anticipated to be I to 8 feet. A representative of GeoSolutions,
Inc. should be present during site grading to verify over-excavated soils are properly removed to
competent material. The soil Can be excavated with conventional heavy earth moving equipment.
Hard rock conditions may be locally encountered. Fill constructed on slopes should be benched
into competent hard bedrock prior to placcmcnt. Site grading and construction of structures should
e founded into the underlying finn competent bedrock as approved by the Engineering Geologist.
,', J)
~.
2
October 4, 2001 SL02497-1
2. Our recommendations are presented as guidelines to be used by project planners and designers for
improvements associated with construction of the project. These recommendations were prepared
assuming that GeoSolutions, Inc. is commissioned to review final project grading and foundation
plans prior to construction, and to observe and test during grading and foundation construction.
Site development should be perfonned in accordance with the applicable standards of the City of
Arroyo Grande and the Unifonn Building Code.
3. The Engineering Geologist should provide field observation and testing during the grading
operations and footing excavations, so that the adequacy of the Site preparation, the acceptability
of fill materials, if applicable, the extent to which the earthwork construction and the degree of
compaction comply with the project geotechnical specifications. AIty work related to grading
perfonned without the full knowledge of, and under direct observation of the Engineering
Geologist, may render the recommendations of this report invalid.
4. The Engineering Geologist should be notified prior to the commencement of site clearing or
grading. The Engineering Geologist should be present to observe the stripping of deleterious
material and provide consultation to the Grading Contractor in the field.
4.1 Clearinl! and Strippinl!
I. All surface and sub-surface deleterious materials should be removed from the proposed
building areas and disposed of off-site. This includes, but is not limited to, any debris,
organic materials, construction spoils, buried utility lines, septic systems, building
materials, and any other surface and sub-surface structures within proposed building areas.
Trees designated for removal on the construction plans should be removed and their
primary root systems grubbed under the observation of a GeoSolutions, Inc.
representative. Voids left from site clearing should be cleaned and backfilled as
recommended for structural fill.
2. Once the site has been cleared, the exposed ground surface should be stripped to remove
surface vegetation and organic soil. A representative of GeoSolutions, Inc. should
detennine the required depth of stripping at the time of work being completed. Strippings,
including the stockpiled tree stumps, if they remain at the time of Site development, may
be either disposed of off-site or stockpiled for future use in landscape areas if approved by
the landscape architect.
4.2 Preparation of Buildinl! Pads
I. It is anticipated that during grading operations, fill and resistant bedrock will be
encountered. Where cufslopes encounter fill, it should be removed to competent bedrock
as verified by the Engineering Geologist. All colluvium and soft or weathered bedrock
should be removed prior to the placement of any fill.
2. Fill slopes should not have a gradient steeper than 2:1 (horizontal to vertical). The use of
well-graded fill material is recommend to minimize surface instability. Intennediate
drainage terraces are recommended for all fill slopes steeper than 5: I with vertical slope
height greater than 30 feet. Refer to Section 4.4 Structural Fill for more details on fill
placement.
All cut slopes exposing undisrurbed bedrock should be no steeper than 1.5: I (horizontal to
vertical) with all slopes verified by the Engineering Geologist. Existing cut slopes that
3
October 4,2001 SL02497-1
exceed 1.5:1 should be supported by retaining structures, excavated to 1.5:1, or evaluated
for permanent stability.
4. During grading, a representative of GeoSolutions, Inc. should evaluate the need for a
sub drain or back-drain system. Areas of observed seepage should be provided with sub-
surface drains to release the hydrostatic pressures. Sub-surface drainage facilities may
include gravel blankets, rock filled trenches or Multi-flow systems or equal. The drain
system should discharge in a non-erosive manner into an approved drainage area.
5. All final grades should be provided with a positive drainage" gradient away from
foundations. Final grades should provide for rapid removal of surface water runoff.
Ponding of water should not be allowed on building pads or adjacent to foundations.
4.3 Preparation of Paved Areas
I. Pavement areas should be scarified to a depth of 12 inches below existing grade or
finished subgrade. The soil should then be moisture conditioned to produce a water
content of at least I to 2 percent above optimum value and then compacted to a minimum
of 95 percent of maximum dry density based on the ASTM D 1557-91 test method.
2. Subgrade soils should not be allowed to dry out or have excessive construction traffic
between the time of water conditioning and compaction, and the time of placement of the
pavement structural section.
4.4 Structural Fill
I. On-site soils free of organic and deleterious materials are suitable for use as structural fill.
Structural fill should not contain rocks larger than 3 inches in greatest dimension, and
should have no more than 15 percent larger than 2.5 inches in greatest dimension.
2. Imported fill should be free of organic and other deleterious material and should have very
low expansion potential, with a plasticity index of 12 or less. Before delivery to the site, a
sample of the proposed import should be tested in our laboratory to determine its
suitability for use as structural fill.
3. Structural fill using approved import or native should be placed in layers, each not
exceeding eight inches in thickness before compaction. On-site inorganic soil or approved
imported fill should be conditioned with water, to produce a soil-water content of near
optimum moisture content and compacted to 90 percent relative compaction based on
ASTM D1557-91.
4.5 Excavatine Conditions
We anticipate that excavation of on-site materials may be accomplished with standard heavy
earthmoving or trenching equipment. However, locally hard rock conditions may be encountered
and could require specialized equipment and techniques.
4
October 4, 2001 SL02497-1
4.6 Foundations
l. Conventional continuous footings and spread footings joined by grade beam of equal
depth as the adjoining continuous footing may be used for support of the proposed
structures. Isolated pad footings are permitted for single floor loads only.
2. For planning purposes for one and two-story construction, footings should be a minimum
of 12 and IS-inches wide, respectively and founded on a minimum of IS and 18-inches,
respectively, below lowest adjacent grade in engineered fin or competent bedrock as
observed and approved by a representative of GeoSolutions, Inc. Minimum reinforcing
should be one No.4 bar top and bottom or as directed by the project structural engineer.
Final minimum footing depth and pre-saturation requirements shall be verified after
building pad grading has been completed and the in-situ material for each building has
been tested for expansitivity.
3. Allowable dead plus live load bearing pressure of 1,800 psf may be used for continuous
and pad footings founded in engineered fin or competent bedrock. This value may be
increased by one-third for the inclusion of seismic or wind forces.
4. Lateral forces on structures may be resisted by passive pressure acting against the sides of
shallow footings andlor friction between the engineered fill or competent bedrock and the
bottom of the footing. For resistance to lateral loads, a friction factor of 0.35 may be
utilized for sliding resistance at the base of the footings extending a minimum of 12 inches
into engineered fill. The friction factor may be increased to 0,55 for footings founded into
competent bedrock as observed and approved by a representative of GeoSolutions, Inc.
5. A passive resistance of 2S0-pcf equivalent fluid weight may be used against the side of
shallow footings in engineered fill and 3S0-pcf equivalent fluid weight may be used
against the side of shallow footings in competent bedrock. If friction and passive
pressures are combined, the lesser value should be reduced by 50 percent. Foundation
excavations should be observed by a representative of this finn prior to the placement of
reinforcing steel andlor concrete. Concrete should be placed only in excavations that have
been pre-moistened and are free of loose, soft soil, or debris. The depth of pre-
moistening and testing requirements are to be verified by laboratory testing the
expansitivity of the soils after the final rough grading ofthe building pads is completed.
6. The minimum footing setbacks from a descending slope must be maintained see Figure 3,
Setback Dimensions. The base of an grade beams and footings should be level and be
stepped as required to accorrunodate the slope while maintaining the minimum footing
embedment. In areas subject to rockfall, greater setbacks may be required.
7. Foundation design should confonn to the requirements of Chapter 18 of the latest edition
of the Unifonn Building Code.
4.7 Slab-On-Grade Construction
1. Concrete slabs-on-grade and flatwork should not be placed directly on unprepared native
materials. Preparation of subgrade to receive concrete slabs-an-grade and flatwork should
be processed as discussed in the preceding sections of this report or supported entirely on
unifonn competent bedrock as verified by a representative of GeoSolutions. Soil pre-
moistening is recommended prior to the placement of concrete.
S
October 4,2001 SL02497-1
2. Where concrete slabs-on-grade are to be constructed, the slabs should be underlain by a
minimum of 6 inches of clean free-draining material to service as. a capillary break. A
typical 1" X #4 concrete coarse aggregate mix is suitable for this application. Where
moisture susceptible storage or floor coverings are anticipated, a 10 ml Visqueen-type
membrane should be placed between the cushion and the slab to provide an effective
vapor barrier, and to minimize moisture condensation under the floor covering. It is
suggested that a 2-inch thick sand layer be placed on top of the membrane to assist in the
curing of the concrete. The sand should be lightly moistened prior to placing concrete.
Moisture condensation under floor coverings has become critical due to the use of water-
soluble adhesives; therefore it is suggested that moisture sensitive slabs not be constructed
during inclement weather conditions.
3. Concrete slab-on-grades should be a minimum of 4 inches thick and should be reinforced
with No.3 reinforcing bars placed at 18 inches on-center both ways at or slightly above
the center of the structural section. Reinforcing bars should have a minimum clear cover
of 1.5 inches. The aforementioned reinforcement may be used for anticipated unifonn
floor loads not exceeding 200 psf. If floor loads greater than 200 psf are anticipated, a
structural engineer should evaluate the slab design.
4. Concrete for all slabs should be placed at a maximum slump of less than 5 inches.
Excessive water content is the major cause of concrete cracking. If fibers (Fibennesh) are
used to aid in the control of cracking, a water-reducing admixture may be added to the
concrete to increasc slump while maintaining a water/cement ratio. which will limit
excessive shrinkage. Control joints should be constructed as required to control cracking.
4.8 Retaining Walls
I. Retaining walls should be designed to resist lateral pressures froin adjacent soils and
surcharge loads applied behind the walls. We recommend using the following lateral
pressures for design of retaining walls of 10 feet or less in height at the site.
~il~~~lif~~~~~~~~~~~t~l\i~l}. ;tfi~~~~t~ikl~ k;~41:4~1:~t;~.i:(fS~~};~.;~
.""" "-Slope ".. .'
~t~~b~f,~~~f~~f~::i~
Active Case, Native Drained (K,) 50 Level
Active Case, Native Drained (K,) 60 3:1
Active Case, Native Drained (K,) 70 2:1
Passive Case, Engineered Fill (Kp) 250 -
Passive Case, Competent Bedrock (Kp) 350 -
The Soils Engineer and Engineering Geologist shall address individual retaining walls
having heights exceeding 10 feet individually following an examination of the site.
6
October 4,2001 SL02497-t
2. Retaining wall foundations or keyways should be founded a minimum 12 inches into
engineered fill or competent bedrock. A coefficient of friction of 0.35 may be used
between the engineered fill and the concrete footings. The friction factor may be
increased to 0.55 for footings founded into competent bedrock as observed and approved
by a representative of GeoSolutions, Inc.
3. In addition to the lateral soil pressure given above, the retaining walls should be designed
to support any design live load, such as from vehicle and construction surcharges, etc., to
be supported by the wall backfill. If construction vehicles are required to operate within
10 feet of a wall, supplemental pressures will be induced and should be taken into account
through design.
4. Thc above-recommended pressures are based on the assumption that sufficient sub-surface
drainage will be provided behind the walls to prevent the build-up of hydrostatic pressure.
To achieve this we recommend that a filter material be placed behind all proposed walls.
The blanket of filter material should be a minimum of 18 inch thick and should extend
from the bottom of the wall to within 12 inches of the ground surface. The top 12 inches
should consist of water conditioned, compacted, clayey soil. A 4-inch diameter drain pipe
(Schedule 40 PVC) should be installed near the bottom of the filter blanket with
perforations facing down. The drainpipe should be underlain by at least 4 inches of filter
type material. A typical 1 " x #4 concrete coarse aggregate mix is a suitable filter material.
5. For hydrostatic loading conditions (Le. no free drainage behind retaining wall), an
additional loading of 45 pcf equivalent fluid weight should be added to the above soil
pressures. If it is necessary to design retaining structures for submerged conditions, the
allowed bearing and passive pressures should be reduced by 50%. Iri addition, soil friction
beneath the base of the foundations should be neglected.
6. Additional forces may be imparted to retaining walls during an earthquake. In the absence
of a rigorous seismic analysis, a peak effective ground acceleration of OAg for UBC
Seismic Zone 4 may be used for design.
7. Precautions should be taken to ensure that heavy compaction equipment is not used
adjacent to walls, so as to prevent undue pressure against, and movement of the walls.
8. The use of water-stops/impermeable barriers should be considered for any basement
construction, and for building walls that retain earth.
4.9 Pavement Desi!!n
1. All paving construction and materials used should conform to applicable sections of the
latest edition of the Standard Specifications, State of California, Department of
Transportation.
2. As indicated previously, the top 12 inches of sub-grade soil under pavements should be
compacted to a minimum relative compaction of 95 percent based on the ASTM D1557-
91 test method at slightly above optimum. Aggregate bases and sub-bases should also be
compacted to a minimum relative compaction of 95 percent based on the aforementioned
test method.
7
October 4, 2001 SL02497-1
3. The following table provides the recommended pavement section based on an assumed R-
Value of 30 based on R-Value tested and the California Department of Transportation
Highway Design' Manual Section 608.4(2). Final design pavement section will be
dete!I11ined after preliminary grading is complete and the California Test Method No. 301-
F test is perfo!I11ed on a representative pavement sub-soil sample encountered at the Site.
~S:"fi~"'-'1fi-J.\\~~"'~~""~~"""'~"'~~"'~~~--~'''''~''''''''''''-''-1i\3:~- .".
i1::'1i ' .. -.~ ""-t-. ' -.J.,. . t;..~~ . .~ ~ '''''-,' . Joi;:)f'" ..,......~~.~ .' .. .~. . 'c<' '?<: -...", ... ~...-~,"
1f~~~ "'~.~,,. e''" omtneI1dea~Mini" ';1' ";~s -1i'ii1t;. "'oiiCi'teia";enie'htiSefiio"":"-~~~-?g':
~T..i"<&mr"""'~"":<>i",,~,!f"""'$)r"""'~"~7i''''''~ ;~-'''''-.,)~~';-;'j;*"W.'&.:"';^"",;',,
::t'1..2 :,J~ ~~ :-.: ~'L-~~'~R~}'~~~!.titt ~;{Desi Dc', :blckiiess.'; ,,..)~~ ~_~' ~~.;;:!.~, 1r.i';:';"-.. /:'~;'i:.~1'-;;',,~J2}..~.
~t~~~~1.i~il'ff:'i";7:t;,1;'~~~~~~~~';t:J_~t~~.i~~*~i&A'~;~.~~t~i;f~'F.~~~;;~;~T~~.;.~cdr.~~~j;T;Ztfi;;
T.I. A.C. (in.) A.B (in.)
5.0 2.50 7
5.5 3.00 8
6.0 3.25 8
6.5 3.50 10
7.0 4.00 9
7.5 4.25 11
8.0 4.50 12
T.I. = Traffic Index
A.C = Asphaltic Concrete meeting Caltrans Specification for
Class II Asphalt Concrete
A.B. = Aggregate Base meeting Caltrans Specification for Class II Aggregate Base
(R-Value = 78 Minimum)
4. A minimum of 6 inches of Class II aggregate base is recommended beneath all asphaltic
concrete pavement sections and all sections should be crowned for good drainage. All
asphalt pavement construction and materials used should confo!I11 to Sections 25, 26 and
39 of the latest edition of the Standard Specifications, State of California, Department of
Transportation.
4.10 Unden!round Facilities Construction
1. The attention of contractors, particularly the underground contractors, should be drawn to
the State of California Construction Safety Orders for "Excavations, Trenches,
Earthwork" . Trenches or excavations greater than 5 feet in depth should be shored or
sloped back in accord with OSHA Regulations prior to entry.
2. For purposes of this section of the report, bedding is defined as material placed in a trench
up to 1 foot above a utility pipe and backfill is all material placed in the trench above the
bedding. Unless concrete bedding is required around utility pipes, free-draining sand
should be used as bedding. Sand to be used as bedding, should be tested in our laboratory
to verify its suitability and to measure its compaction characteristics. Sand bedding should
be compacted by mechanical means to achieve at least 90 percent relative compaction
based on ASTM D1557-91.
8
October 4, 2001 SL02497-1
3. On-site inorganic soil, or approved import, may be used as utility trench backfill. Proper
compaction of trench backfill will be necessary under and adjacent to structural fill,
building foundations, concrete slabs and vehicle pavements. !ri' these areas, backfill
should be conditioned with water (or allowed to dry), to produce a soil water content of
about 2 to 3 percent above the optimum value and placed in horizontal layers, each not
exceeding 8 inches in thickness before compaction. Each layer should be compacted to at
least 90 percent relative compaction based on ASTM D1557-91. The top lift of trench
backfill under vehicle pavements should be compacted to the requirements given in report
section, "Site Preparation, Grading and Compaction" for vehicle pavement sub-grades.
Trench walls must kept moist prior to and during backfill placement.
4.11 Surface and Sub-Surface Drainaee
1. Concentrated surface water runoff within or immediately adjacent to the Site should be
conveyed in pipes or in Jined channels to discharge areas that are relatively level or that
are adequately protected against erosion.
2. Water from roof downspouts should be conveyed in pipes that discharge in controlled
drainage 10caJities. Surface drainage gradients should be planned to prevent ponding and
promote drainage of surface water away from building foundations, edges of pavements
and sidewalks. For soil areas we recommend that a minimum of four percent gradient be
maintained.
3. Careful attention should be paid to erosion protection of soil surfaces adjacentto the edges
of roads, curbs and sidewalks, and in other areas where hard edges of structures may cause
concentrated flow of surface water runoff. Erosion resistant matting such as Miramat, or
other similar products, may be considered for Jining drainage channels.
4. Sub-drains should be placed in established drainage courses and potential seepage areas.
The location of sub-drains should be determined after a review of the grading plan. The
sub-drain outlets should extend into suitable facilities or connected to the proposed stonn
drain system or existing drainage control facilities. The outlet pipe should consist of an
non-perforated pipe the same diameter as the perforated pipe.
5. Maintenance of slopes is important to their long-tenn perfonnance. Precautions that can
be taken include planting with appropriate drought-resistant vegetation as recommended
by a landscape architect, and not over-irrigating, a primary source of surficial failures.
5.0 ADDITIONAL GEOTECHNICAL SERVICES
The recommendations contained in this report are based on a Jimited number of trenches and on the
continuity of the sub-surface conditions encountered. It is assumed that GeoSolutions, Inc. will be retained
to perfonn the following services:
1. Consultation during plan development;
2. Plan review of grading drainage and foundation documents prior to construction;
3. Construction inspections and testing as required including, but not limited to, stripping, grading,
ver-excavating, backfill placement, imported materials, expansion index testing, footing
~ j~cation where required, pre-moistening testing if required, and compaction.
9
October 4,2001 SL02497-1
6.0 LIMITATIONS AND UNIFORMITY OF CONDITIONS
1. It should be noted that it is the responsibility of the owner or hislher representative to notify
GeoSolutions, Inc. a minimum of 48 hours before any stripping, grading, or foundation
excavations can commence at this site.
2. The recommendations of this report are based upon the assumption that the soil conditions do not
deviate from those disclosed during our study. Should any variations or undesirable conditions be
encountered during the development of the site GeoSolutions, Inc. will provide supplemental
recommendations as dictated by the field conditions.
3. This report is issued with the understanding that it is the responsibility of the owner or hislher
representative to ensure that the infonnation and recommendations contained herein are brought to
the attention of the architect and engineer for the project, and incorporated into the project plans
and specifications. The owner or his/ her representative is responsible to ensure that the necessary
steps are taken to see that the contractor and subcontractors carry out such recommendations in the
field.
4. As of the present date, the findings of this report are valid for the property studied. With the
passage of time, changes in the conditions of a property can occur whether they be due to natural
processes or to the works of man on this or adjacent properties. Therefore, this report should not
be relied upon after a period of three years without our review nor should it be used or is it
applicable for any properties other than those studied.
Thank you for the opportunity to have been of service in preparing this report. If you have any questions
or require additional assistance, please feel free to contact the undersigned at (805) 543-8539.
T'
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,
RAPIJLO
\\Betty\Geosolutions\Soii Engineering Reports\SL02497-! 579 Camino Mercado\SL02497-1 579 Camino Mercado ser.doc
10
FIGURES
Area Location Map
Site Location Map
Setback Deminsions
~
m This Project
~
L
~
Arro~o
Plsmo ~
Bea~h 8 Grande
bOO'
Grover
Beac.h
Vicinity Map
no scale
'7;::->'~'=-'....-:::;..~: -::-:7 ',-~-::.: ~':{~'''..''''.''~'~'!:.-:''"-: ~':~:'~':~;O----;,,-~::--~-'177;':
BASE MAP PROVIDED BY R THOMPSON CONSUL TJNG
GeoSolutions, Inc. SITE LOCATION MAP FIGURE
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220 High Street
San Luis Obispo, CA 9340t 519 CAMINO MERCADO PROJECT
(805) 543-8539 Fax: (805) 543-2171 ARROYO GRANDE, CALIFORNIA SL02497-1
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110 High Street
San Luis Obispo, CA 9340! 579 CAMINO MERCADO PROJECf
(805) 543-8539 Fax: (805) 543-217l ARROYO GRANDE, CALIFORNIA SL02497-1
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San Luis Obispo, CA 93401 579 CAMINO MERCADO PROJECT
(805) 543-8539 Fax: (805) 543-2171 ARROYO GRANDE, CALIFORNIA SL02497-1
"
_ AIR POlLUTION ATTACHMENT B
CONTROL DISTRICT
COUNTY OF SAN LUIS OBISPO
DATE: November 1,2001 ,~') '. ., J
!; ': :
TO: Kelly Heffernon ';ij\i 1 :5 2001
Associate Planner
FROM: Anna Bertinuson /fJ9 ",..\.-
Air Quality Specialist ,
SUBJECT: Senior Housing and Senior Center Project
Conditional Use Permit Case No, 01-010
Thank you for including the APCD in the environmental review process. We have completed our
review of the Senior Housing and Senior Center Project to construct 40 two-bedroom and 20 one-
bedroom apartments and a 3,000 square foot Senior Center in City of Arroyo Grande at 579
Camino Mercado Street. The district has the following comments regarding the proposal:
GENERAL COMMENTS
We would first like to commend the applicant on several elements of the project design:
1. The project provides development with in the city limits with nearby access to Wal-Mart,
Trader Joe's and transit service, which will reduce dependence on driving.
2. The proposed residentia] buiJdings are two stories, resulting in a greater floor to area ratio.
This creates a higher density land use, making transit services more viable and effective.
3. The project combines a senior center and apartments on the same site, which has the potential
to decrease dependence on driving.
4. The project provides a pedestrian path with the inclusion oflandings, which creates a fiiendly
pedestrian environment.
5, The project will add a bus stop to the Camino Mercado Street.
SPECIFIC COMMENTS
Staff calculations of the potential construction and operational emissions from this source indicate
the projects will not fall within the Class I category, thus will not require an Environmental
Impact Report. The project does however exceed the 10-lbs/day mitigation threshold. Therefore,
we are recommending the following mitigation measures to be included in the project design and
implementation.
SITE DESIGN MEASURES
Again, the District would like to commend the applicant on the inclusion of a pedestrian path,
which leads to the bus stop. However, the Preliminary Grading and Drainage Plan does not
cJearly demonstrate how pedestrians will safeJy navigate ITom upper levels and through parking
Jots to the start of the pedestrian path. The District recommends that the path be linked with safe
and handicap accessible access from each ofthe buildings,
DUST MITIGATION MEASURES
San Luis Obispo County exceeds the state air quality standard for PMw; therefore, emissions of
PMIO are a high priority concern for the District. Additionally, fugitive dust emissions reduce
visibility and can cause a nuisance problem for nearby properties. The Grading Notes in the
Preliminary Grading and Drainage Plan states that the contractor is responsible for preventing
3433 Roberto Court. San Luis Obispo, CA 93401 . 805-781-5912 . FAX: 805.781-1002
cleanair@stoapcd.dst.ca.us .:. www.stoapcd.dst.ca.us
.q;:;.~ - - -- - ._I_~ - ___~
Senior Housing and Senior Center Project
November 1,2001
Page 2
damage or nuisances caused by dust during the construction phase of the project. In order to
achieve dust control, the District recommends inclusion of the foJlowing fugiti~e dust mitigation:
. Reduce the amount of disturbed area where possible.
. Use water trucks or sprinkler systems in sufficient quantities to prevent airborne dust from
leaving the site. Increased watering frequency should be required whenever wind speeds
exceed 15 mph. Reclaimed (nonpotable) water should be used whenever possible.
. All dirt stockpile areas should be sprayed daily as needed.
. Pennanent dust control measures identified in the approved project revegetation and
landscape plans should be implemented as soon as possible foJlowing completion of any soil
disturbing activities
. Exposed ground areas that are planned to be reworked at dates greater than one month after
initial grading should be sown with fast-germinating native grass seed and watered until
vegetation is established.
. All roadways, driveways, sidewalks, etc. to be paved should be completed as soon as
possible. In addition, building pads should be laid as soon as possible after grading unless
seeding or soil binders are used.
. Vehicle speed for all construction vehicles shall not exceed 15 mph on any unpaved surface
at the construction site.
. All vehicles hauling dirt, sand, soil, or other loose materials are to be covered or should
maintain at least two feet. of freeboard (minimum vertical distance between top ofload and
top of trailer) in accordance with CVC Section 23114.
ENERGY EFFICIENCY MEASURES
Increasing the energy efficiency at the site will decrease the demand on electrical supply, thus
reducing emissions at the power plant source while saving money for the occupant. Therefore,
the District recommends the following Energy Efficiency Measures:
. Shade tree planting along southern exposures of buildings to reduce summer cooling
needs.
. Use built-in energy efficient appliances, where applicable.
. Use double-pane windows.
. Use sodium streetlights.
. Use energy efficient interior lighting.
Again, we appreciate the opportunity to review the project. If you have any questions or concerns
regarding these comments please contact me at 781-5912.
H:\ois\plan\response\24l6.AJB.doc
,
ATTACHMENT C
CAMINO MERCADO SENIOR APARTMENTS
Traffic Analysis
August 13, 2001
Prepared By:
Penfield & Smith
Engineers, Surveyors, Planners
805.963.9532 .",_ .c"'O ""']'/1'.- ,"',
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TRAFFIC IMPACT ANAL YSIS- CAMINO MERCADO SENIOR APARTMENTS
INTRODUCTION
Penfield & Smith, in coordination with the City of Arroyo Grande, has prepared the
following traffic impact analysis for the proposed Camino Mercado Senior Apartments.
The project is located at 597 Camino Mercado in the City of Arroyo Grande. This
analysis includes an assessment of the existing and projected future traffic conditions
within the study area, determines the expected trip generation rate for the project, and
evaluates the potential traffic impacts associated with the project.
PROJECT DESCRIPTION
The project is proposing to construct a 60 unit senior apartment building, including
40 two-bedroom units and 20 one-bedroom apartments. The one-bedroom
apartments are planned to be approximately 725 square feet and the two-bedroom
apartments will be approximately 925 square feet. The facility is also proposing to
include a 3,000 square foot Senior Center that will be open to both the apartment
tenants, as well as the senior community as a whole.
The curb frontage along Camino Mercado will be painted red to prohibit parking along
this street. A bus stop will also be installed to aid in providing tenants access to the
City's bus system. The proposed site is surrounded by commercial and residential
land uses.
Study Area
The project study area is generally bounded by West Branch Street to the west and
Rancho Parkway to the east. A vicinity map is presented in Exhibit 1 on the following
page. As part of this analysis, the City of Arroyo Grande requested that the following
intersections be evaluated to assess the potential traffic related impacts during the AM
and PM peak hour.
Study Intersections
. West Branch Street at Oak Park Boulevard;
. West Branch Street at Camino Mercado and Highway 101 NB Ramps;
. West Branch Street at Rancho Parkway;
. West Branch Street at Brisco Road; and
. Brisco Road at Highway 101 NB Ramps.
Penfield & Smith 1
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TRAFFIC IMPACT ANALYSIS- CAMINO MERCADO SENIOR APARTMENTS
INTERSECTION LEVEL OF SERVICE
The City of Arroyo Grande's minimum level of service (LOS) standard is LOS C, with
LOS D acceptable on a short-term basis provided that there is a funded and scheduled
improvement identified that will provide a minimum of LOS C when implemented.
The City has adopted thresholds to determine when an impact is considered
significant. For signalized intersections, the following thresholds have been set.
Table 1
Signalized Intersection Thresholds of Sil!;nificance for Traffic Im1lact Studies
Threshold Criteria Guidelines Based on Projected Trips
Level of Generated From Project
Service (LOS) Per Lane Peak Hour Total Project Peak Project Peak Hour
Trips Added to Hour Trip Trips Entering a
Critical Movements Generation Critical Intersection
C >45 150-540 90-180
D >15 50-180 30-60
E >10 30-120 20-40
F >5 15-60 10-20
For un signalized intersections, a significant impact can be determined when the
additional project or project plus cumulative traffic decreases the intersection level of
service to D or below.
PROJECT IMPACTS
The following section evaluates the potential impacts associated with the addition of
the project generated traffic on the area roadway system. Included in this analysis are
the estimated trips generated by both the apartment complex and the senior center.
Project Trip Generation
Typically the ITE Trip Generation Reference Manual is used to estimate the number of
trips that a proposed land use could generate on the road system. However, due to
the small number of case studies for the land uses planned for this project, actual
traffic' counts were conducted at similar local facilities.
Penfield & Smith conducted traffic counts at the Parkview Manor Apartment building
in Arroyo Grande 1 and the Morro Bay Senior Center2 on August 7, 2001 through
August 9, 200l. The counts were taken from 7-9 AM and from 4-6 PM at both
locations. The count data for the Park View Manor Apartments is summarized in
Table 2.
As shown in Table 2, the apartments generated approximately 8 trips during the AM
peak hour and 7 trips during the PM peak hour. P&S staff observed that most of the
trips were employee/volunteer generated trips. These trip generation rates equate to
, Parkview Manor Apartments. 365 South Elm Street, Arroyo Grande - 62 Apartments
, Morro Bay Senior Center, 1001 Kennedy Way, Morro Bay - estimated 5,900 square feet of meetin9 space.
Penfield & Smith 3
TRAFFIC IMPACT ANALYSIS- CAMINO MERCADO SENIOR APARTMENTS
0.13 trips per unit during the AM peak hour and 0.11 trips per unit during the PM
peak hour. These rates are slightly higher than the rates listed in the ITE Trip
Generation Manual for this type of use.
Table 2
Parkview Manor Trin Generation Rates
Anartment Comnlex AM Peak Hour PM Peak Hour
In Out Total In Out Total
Actual Counts 4 4 8 4 3 7
Rate ner Unit162 unitS) 0.06 0.06 0.13 0.06 0.05 0.11
Traffic counts were also gathered at the Morro Bay Community and Senior Center. It
is estimated that approximately two-thirds of the Center is dedicated to "community
programs"3 and the remaining one third of the center is associated with the senior
programs. It should also be mentioned that P&S staff observed that most of the trips
generated were related to the community center and very few were directed towards
the senior center. Of the trips associated with the senior center, a majority of them
were "dial-a-ride" trips. Table 3 below summarizes the total trips observed for the
senior usage of the facility.
Table 3
Morro Bay Senior/Community Center TriJ) Generation
Senior AM Peak Hour PM Peak Hour
Center 17:30 - 8:30 AMI /4:30 -5:30 PMI
In Out Total In Out Total
Actual Counts 8 3 11 6 6 12
Using the count data collected at both locations, a trip generation rate for the Camino
Mercado Senior Apartment Project and Senior Center was found. This is presented in
Table 4.
Table 4
Estimated Project TriJ) Generation
Land AM Peak Hour PM Peak Hour
Use Size In Out Total In Out Total
Aoartment I 60 rooms 4 4 8 4 3 7
Trio Rate 0.06 0.06 0.13 0.06 0.05 0.11
Senior Center 3,000 SF 8 3 11 6 6 12
Total Proiect 12 7 19 10 9 19
As shown in Table 4, the project is expected to generate 19 trips during the AM peak
hour and 19 trips during the PM peak hour. These trip generation estimates are
conservative due to the proximity of the proposed apartments and senior center. With
the senior center proposed to be located adjacent to the senior apartments, there
would be a reduced need to drive from the apartments to the center for any of the
activities. Therefore, it is anticipated that many of the center users will walk from the
adjacent apartment complex and thus will not add any additional trips to the road
3 Summer Children's Programs
Penfield & Smith 4
TRAFFIC IMPACT ANAL YSIS- CAMINO MERCADO SENIOR APARTMENTS
system. In addition, the Morro Bay Senior Center is nearly double the size of the
proposed senior center. Therefore, the estimated trips are expected to be slightly lower
than the number of trips observed at the Morro Bay facility. As such, the estimated
trip generation for this project is considered to be conservative.
.
Project Trip Distribution
The project related traffic for the AM peak hour (19 trips) and the PM peak hour (19
trips) were distributed and assigned to the local street network based on the type of
existing land uses, current traffic flows in Arroyo Grande, and a knowledge of the local
street network and travel patterns. In general, the project traffic was distributed as
follows:
Proiect Trip Distribution
North on US 101, using Camino Mercado and Oak Park ramps 25%
South on US 101, using Camino Mercado, Oak Park, & El Camino Real ramps 20%
South on Oak Park Boulevard 20%
North on Rancho Parkway 10%
South on West Branch Street 15%
Local Shopping/Medical Office Trips 10%
Total Project Traffic 100%
For small projects, it is difficult to estimate the travel patterns and trip distribution
with less than 5 peak hour trips.. Distribution of traffic flows at less than 5 trips
cannot be reliably made with certainty and is beyond that which is reasonable traffic
engineering practice. Therefore for this project, the assignment of measurable project
traffic beyond the West Branch intersection at Camino Mercado/Highway 101 NB
Ramps is not technically reliable. The project will however, add 16 trips to this
interchange during the AM peak hour and 16 trips during the PM peak hour.
Camino Mercado/Highway 101 NB Ramps
Based on the level of service information provided in the City of Arroyo Grande
Circulation Element (July 2001), the West Branch intersection at Camino
Mercado/Highway 101 NB Ramps is currently operating at LOS B during the AM peak
hour and LOS C during the PM peak hour. This is summarized in Table 5.
Table 5
Existine: Intersection Level of Service*
I Intersection Traffic AM Peak PM Peak
Control Hour LOS Hour LOS
West Branch Street at Camino All-Way Stop 10.3 sec/veh 19.1 sec/veh
Mercado/Highway 101 NB Ramps LOS B LOS C
'LOS obtained from the City of Arroyo Grande Circulation Element (July 2001)
Based on the City's guidelines previously described, the project added trips (16 at this
intersection) falls below the significant impact threshold of 90 peak hour trips for
Penfield & Smith 5
TRAFFIC IMPACT ANALYSIS- CAMINO MERCADO SENIOR APARTMENTS
existing conditions. Therefore the project is not anticipated to have any significant
impacts under the existing conditions.
Under future traffic conditions, the intersection is projected to degrade to LOS F
during the PM peak hour assuming no change to the stop sign control. Therefore the
project would contribute to a significant impact at this intersection under the future
conditions. This is presented in Table 6.
Table 6
Future Intersection Level of Service*
Intersection Traffic AM Peak PM Peak
Control Hour LOS Hour LOS
West Branch Street at Camino All-Way Stop 11.4 sec/veh 50.5 sec/veh
Mercado/Highway 101 NB Ramps LOSB LOSF
'LOS obtained from the City of Arroyo Grande Circulation Element (July 2001)
This intersection however, is scheduled and funded to be signalized to mitigate the
fu ture traffic conditions of other development. With the signalization of this
intersection, it is forecast to operate at LOS B during the AM peak hour and LOS C
during the PM peak hour. Therefore, as there is a scheduled and funded improvement
at this location, the project should contribute it's fair share cost to the improvement of
this intersection (1% of $150,000 estimated cost of traffic signal or $1,500) to mitigate
the project impacts.
SUMMARY
This analysis has assessed the existing and future traffic conditions within the study
area, determined the expected trip generation rate for the project, and evaluated the
potential traffic impacts associated with the project. Based on actual field traffic
count data, the project is expected to generate 19 trips during the AM peak hour and
19 trips during the PM peak hour. Given the relatively small size of the project, the
number of trips generated win not impact the study intersections under the existing
conditions.
Approximately 85% of the project traffic (16 trips during the AM peak hour and 16
trips during the PM peak hour) win travel through the West Branch intersection at
Camino Mercado/Highway 101 NB Ramps. However, beyond this intersection the
number of trips disburses to less than 5 trips and therefore the assignment of project
traffic is not technically reliable beyond this location. The West Branch intersection at
Camino Mercado/Highway 101 NB Ramps currently operates at LOS C or better
during both peak hours. Therefore, based on the City's guidelines, the project added
trips to this intersection falls below the significant impact threshold of 90 peak hour
trips for existing conditions. Therefore the project is not anticipated to have any
significant impacts to this intersection.
Under the future traffic conditions, the West Branch intersection at Camino
Mercado /Highway 101 NB Ramps win degrade to LOS F without the proposed
signalization. Therefore, the project should contribute it's fair share cost to the
improvement of this intersection (1% of $150,000 estimated cost of traffic signal or
$1,500).
Penfield & Smith 6
."'1(-111" A ~ 4. MCiCiii'fGibup co;;.~-' ATTACHMENT D - . . .. . ...-. - -~...
7101 '\tr~ ^'\Icnuc:. Stritc 700
August J 1. 1999 Ik<hc<d.t. Muyhnd 20R 14--4810
301 652 22tS Td
Ken Gelfarb, Esq. 30 I ~S6 8059 F-."
ManorCare Health Services, Inc.
7361 CaJhoun Place, Suite 3UO
Ro\kvillt:. .'AD 20855
Re: Pi!mo Clarida Survey
Arroyo Gnlhde, California
D&M No. 42495-002-155
Denr Mr. Gdfarb:
This letter repolts thl: results of the rare plant survc:y you requested on the 3.98-acre property in
An'oyo Grande, California. Dames and Moore botanist Jim R.ockS "onduct~d a rn1Vey of the
property on May 28. 1999. The property is located inunediately north of highway }o1. north of
Camino Mercado in the City of Arroyo Graude. The surrounding land llse is commercial and
rt"..$idcmilll dev<:lopmollt. The sit<! bas be\:II graded and terraced. resulting in mostly distUlhed
and non-native grassland habitat with coast live oaks (QlIl:1rcus agrifolia) scattered around the
periphery or the site (Figure 1). The dislurb<:d patch of coastal sase se:rub ou the south dope of
the property consists of Calitomia sagebrush (Arlemisitl ctJJifomica) and deetweed (Lollis
.\'CDpllrilLf) with lion-native grasses snch as wild oat (Avena sp.), red brome (Bromlls madrlce1lsls
ssp. mbcu.r), aud darnel (Lo/iu/11 lelllulelltum). The total cover of coastal sage scrub species docs
not exceed 15%,
The "ite: also cOnTains two areas that support wetland vegetatiou (Figure 1). No water 'was
present in these areas during the survey. However. the presence of high water marks and dry,
crack"d soil suggests water was ".,cenrly 'pre~ent. The area supports the wetland species rush
tJl/llCUS spp.}, bulrush (ScirpllS sp.) and spikerush (E/eocharis sp.). A second, smaller area
locared on the terrace to the nOl1h also supports these species. as well as brass buttons (Cotu/a
CO)'OJwpifo/iaJ, but this plant cover is less dense. The local hydrologic flow pattem that created
rhese wetland areas is anificially derived. Grading Ilctivitics have produced slope: and shelf
10pography across the sit" snowing water tQ pool on the shelves creating au arrizkial
e:nvirolUnent sufficiently suitable to support these hydrophytic species. No stl'cambeds or natural
dr~jnage channels were evident onsite; thcretore, the site docs not supportjulisdictional wetlands
due to the lack of appropriate natural hydrology and hydric soils.
- Pismo Cldl'kia (C/arkia "piJciosa ssp. immacu/ala) was found ill Wee populations a!ong the
wc~t"'m parcel boundary. This speck:s is listed as endangered by the federal govcmmellt and is a
St'\te Rare Plant. The Ca!ifomia Native Plant Socicty hu induded this species 011 its List IB,
u..hich th~ California Deparunent ofFish sud Game (CDFG) infonllally uses as its candiuate list
tor future lisrings uuder the Califomia Endangered Speck's Act (CESA). The popnlations were
in sandy soil, in relatiyely open aleas within non-native grassland. Populations varied in size
flom 25 to 50 individuals each, tor a tolJJl of 75 to 150 plants onsile.
RECEIV~
Woridwid<
,1UG 3 1 2001
. CTYOF fi":G'((J e;;NiCE
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~~~1 A DAMES & MOON: CR.OUP CQMf".ANY
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August II. 19'19
P.go 2
Section 9 of the Federal Endangered Species Act (FESA) prohibits the removal and reduction to
possession (i.e., .::ollection) of endangered and threatened plants from lands undor Fedornl
jUllsdictioll. Tt timher prohibits the removal, cutting. digging, damage, or desnuction of listed
planls on any other area in knowing violation of a state law or regulation. Plants, however, (lQ
lIot enjoy Ihe full protection accorded animals under this section against "take" (i.e., harass, harm
[which includes significam habitat modification or degradation], pursue. hunt, shoot, wound, kill,
trap, capnm:, or attempt to ellgage In any such conduct). Unlike listed animal species, federal
Ii<["d plant species located on private property are lIOt regtllatcd under the FESA:
FESA SEC. 9(lI/(2}
Except as provided in sections 6(g)(2) and 10 of this Act, with respect to any endangered
species of plants listed pursuant to section 4 of this Act, it is unlawthl for any person
subj<:ct to the jurisdiction of the United States to-
(A) ImpoLt any slIch species illto, or eXPQrt any such species from, the United States;
(B) TcmOVe "nd r"d\\ce to possession :\llY such species from llr"a.r under Federal
illri,'dicrion; maliciously damage or destroy any such species on any such area: or
remove. cut. dig up. or damage or destroy any such speci<:s on any other 3r"8 in
knowing violation of any law or regulation of any state or i11 the course of any
violation of a state criminal trespass Jaw;
<C) dclivcr, T<'c..iv~, cany, "',"sport, or ship in interstate or foreign commerce, by any
means whatsoever and in the course of a commercial activity, any such species;
iD) sell or offer for sale in interstate or IOl'eign coml11e~e any sucb species; or
(E) violate any regulation pertaining to such species 01' to any threatened species of planes
listed pursuant to section 4 of this Act and promulgated by the Secretary pursuant to
authorily provided by this Act.
PIa lit species designated by CDFG as State Rare are ))Ot regulated under the CESA; howev..r,
lanc.!owners intending to modify their property are required to notify CDFG at least 10 days in
advance to allow fOT SJI]Yage of the rate plant resource:
Fish (/lid Game Code 1913(C)
Notwithstanding tbe provisions of subdivisions (a) and (b) of this section. where the
owner of land has been notified by the department pursuant to Section 1903.5 that a rare
or endangered native plant is growing on sllch land, the owner shall nOli!)- the department
al lcast 10 "ny~ in advance of changing the land U$C to anow for salva!:c of such plant.
The tililure by the depanlllenl to salvage snch plant \vilhin 10 days of notification shaH
entitle the owner of the land to proceed without regard to this chapter.
TIt" local land use permitting agency, acting as the Lead Agency under the California
Envitonrnclltat Quelit)' Act (CEQA). can det,mnin.. that unavoidable impacts to species
oH"F,.C"Swe>rid-)i".
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r",.;oW'iz..<J as "~ensil;ve" by the. state or federal resource agencies can be considered signitlcant
and require mitigation. This essenliaUy treats sensitive species, regardless of their listing status,
the. same as fonnal1y tiStcd specie~ and a mitigation progrem required as part of the latld use
permitring process. Dames & Moorc's inquiries with the City of AlToyo Grande Planning
De.partme.nt indicated that this jurisdiction has no fonna! policy or guidelines dictating Ibeir
tre.atment of sensitive spCj;ies. Thc:y resolve this issue on a case-by-case basis.
In sUJllmary, rhe presence of Pfsmo Clarkia along the ~ite. boundiuy doeG nOT preclude furthe.r
de.ve!opment of the site. No re.source agency (i.e.. USFWS. CDFG) has jurisdiction over this'
spe.cific rare. plant spe.cie.s on private land; the City of Arroyo Grande. w!ll dictate under CEQA
how Ihis issue would boO addr..ssed. Due. to the rare status and the federal listing of the Pismo
Clarkia, Dames & Moore recommends the following:
. Site development plans should specifY that grading and other types of disturbance be
precluded trom a 25 foot buffer zone arollnd the Pismo Clarkia populations to minimize
impacls. A fencoO and tlppropriate signage should be placed around the buffer zone to
preclude impacts to Pismo Clarkia during construction.
. The sit.:: d.::vclopment plan specifying the above plan should be submitted to the CDFG er
kast 1 U days in advance of Ihe start of site work.
. If a 2) foal buffer zone is 110t feasible based on proposed site deve!opmellt, the City of
Arroyo Orande Planning DoOp~menl, under CEQA. could require the purchase of habitat
offsile supporting a comparable population ofPismo Clarkia.
Please call either of the undersigned if you have any questions or if Dames & Moore can be of
further assistance.
Siltcen:!y,
DAII1!(S & MOORE
f~ A";~
Patrick J. Mock, Ph.D.
Senior Biologist
7I4f!1
Michael J. Wolf
Associate
Artaehmcnt~
Ofr.cClS W\,~~.
L
.
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r~;:~q~] .A DAMES & MOOJtf GROUP COMPANy
ManorC;u& H~2h11 Servk~s
Augu" 11. 1999
Page 4
Arroyo Grande Property Plant Species List
:)nedes t
i\IiGlOSPf:RMS (FLOWERING PLANTS)
MONOCOTYLEDONEAE
C'i1'ERACEAE - Sod!!. FOlnity
l::/eDcAar;" $p. - spikerw;h
:jet/pus .p. - bu.lru3b
IEtlDACEAE -In. fomily
!i6yrinchiu", be//um - blue-eyed IIra5s
JUNCACEAE - Rush family
Jt,WCllS sp. - ru5h
POACEAE . GTu.. Forni!y
. ,.1 vel'" b"I'bnlfJ - $1C"cdC:f wild Qat
a.Sramru. un::nIJrius
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.. B. 1ttczdri/f;!1Ij'h ssp. rubE!Ju .. fox~iJ chess
.Ct)l/d(/~ria sp. -p1il11)J~s gm:;
. Lotium leJ1JuJent'ufIJ - dl1%uc1
Na/sella ,'c!J'1'IUa
OrCOTYLEDONEAF;
AIZOACEAE - Fill-Ma,igold family
C"'PObrfJIUS edul;>' - tis-marigold
ANACARDJACEAE - S"",,"c Family
T uxicDdend,'OIt diverSilobum - poison oak
ASTERACEAE . SuntJowcr Family
Arrc/rlt.../tI ciJlljomtca - Califomi<o ~I\cbru.h
Bncchari.s pilularis - coyote brosh
'C~lIftlurea sols/ilia/is - yellow starthisrl<
"Cir>'iuOI I'ulgar" - bull this!!e
"COOl/a c(Jronopljoltn - br.u::II butIQu,"
(j'wphalium rherma/a var. ca/f~SCCII~'
HaZIJrdia squarrosCJ Vo-T. :r'l'lalrQ.3U -liIliw-loothod.sotd~nhu,h
. San,'hus of;:I"al:r!UJ
lar~OCI'," CJjJid"C1/~ - ..:onu11on dandctljon
CACTACEAE - o.ctus family
Oputtria [iu"ralis - c04st.1 prickly pIC'"
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l~r-.~'J'.:.'~ A [).A.ME5 &. MQOP.f c;nOUP COMPANY
Mal10rCafc H~a1th S~tvic~s
Augu>t Ii. 1999
Page;
EUPHORBIACEAE - Spllrs. Family
};"r<mo<'alpus s.rlgeru.> - rurkey nluUcin
FABACEAE ' Pea family
LolUS Pkno/JialltLf
LOlliS .,"c:upuriIlS - dc~rwe~d
LIlpillw" sp.
Vida ml1~r1cana
FAGACEAE - Oak F~,"ily
Quercus (/grifolia - "O~Sllivc oak
GERANIACEAE - G.r~nium family
. Erodium ciculorlum -led-stem Iilar.e
LAMJACEAE - Minr Family
Sa/ltfo sparhacell
P AI' A VERACEAE - Poppy Family
E,,'ho1:la califomlca - Californtl poppy
PLANT AG!NACEAE - Planroin Family
I'/nntngo .p.
POLEMONIACEAE - Pblox Family
N(l\'t2T"~liQ sp.
POL YGONACEAF. - Buckwheat Fanu1y
P,,/ygonum sp.
PORTULAC.o\.Ct...r - J'ur>!.ac Fami!y
CIay/nll/" .p.
PRIMlILACEAE - Primro.e Family
.AnaZl2I/iJ al"',"Jls - 5"311er pimpernel
RUBIACEAE - Madder Family
O,1JiJJm QpariJle - bedstraw
SCROPHVLARl.o\.CEAE - FigwOl1 Family
Mimu.lus auranticu.:tls - red bush monkey flowcr
tlil11JlIU$ )1'.
Vt:1"on;ca DT\lellsis - spe:cdwdl
SOLANACEAE- Nighuh.d~ F~mily
So/aI/urn douglasiz'
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I Nomcncl.rucc from Hiclcn~n (1993) anJ B..uchamp (1986).
. Non-n;1tiv~ spt'Cics
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I ~~ii:~"rJ A ()AMES &. MOOfI.E GRouP COW-.4Ny
ManurC'are Health S.rvi~.s
August 11. ) 999
Poge 6
REFERENCES
Beauchamp, R.M. 1986. A flora of San Diego County. Sweetwater River Press. 241 pp.
Hickman, J. C. 1993. The Jepson manual: higher plants of California. University of California
Press. Berkeley, Califomia. 1400 pp.
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10.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGE~
SUBJECT: AGREEMENT WITH AGP VIDEO FOR CABLECASTING SERVICES
DATE: DECEMBER 11, 2001
RECOMMENDATION:
Approve the proposed agreement with AGP Video for cablecasting services in order to
televise City Council meetings on the City's government cable channel.
FUNDING:
The estimated annual cost of the agreement is $25,000 annually. It is projected that
sufficient revenue will be generated from the Public, Education and Government (PEG)
Access Fund to pay for these costs.
DISCUSSION:
At the October 10, 2001 City Council meeting, City Council directed staff to issue a
Request for Proposals (RFP) for professional services to cablecast City Council
meetings on an ongoing basis. The City Council also approved staffs suggestion that a
review panel select the recommended firm for award of the contract, which would
consist of the City Manager, Director of Administrative Services and one member of the
City Council, which was determined to be Councilmember Lubin.
The RFP was sUbsequently issued and one proposal was received, which was from
AGP Video. AGP Video provided the cablecasting services for a number of the
meetings televised on a pilot basis. Under the proposal, all City Council meetings will
be broadcast on the City government cable Channel 20 and rebroadcast as directed by
the City. Normally four, and a minimum of three, cameras will be used to tape the
meetings. AGP Video will also provide ongoing maintenance of the government
channel, which includes the programming of meeting tapes for replay, the scheduling of
other tapes provided by the City, technical assistance to City staff as necessary on the
community calendar and tape insertion process, and serving on-call 24 hours, 7 days a
week for problems and emergencies.
.
CITY COUNCIL
AGREEMENT WITH AGP VIDEO FOR CABLECASTING SERVICES
DECEMBER 11, 2001
PAGE 2
Following receipt of the proposal, the following costs were negotiated and agreed upon:
. $700 per meeting up to four hours in length
. For meetings in excess of four hours, $30 per each fifteen-minute period beyond
the first three hours of the meeting
. $400 per month for channel management
. $50 per meeting for use of LCD projector/digital camera with PowerPoint-ready
laptop computer equipment
. $45 per hour for additional technical and engineering consulting services
Therefore, the total annual cost will depend on the number and length of the meetings.
The cost projection provided was based upon a conservative estimate of necessary
services. The qualifications of the firm and negotiated terms, costs and scope of
services was reviewed by the panel. Approval of the agreement is recommended by
the review panel.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve the proposed Agreement;
- Direct staff to renegotiate the proposed Agreement;
- Direct staff to reissue the RFP;
- Do not approve the Agreement and reconsider the decision to cablecast City
Council meetings;
- Provide direction to staff.
Attachments:
1. Agreement with AGP for cablecasting services
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made upon the date of execution, as set forth below, by and between
the CITY OF ARROYO GRANDE, a public body corporate and politic (THE "CITY"),
AND AGP VIDEO, ("AGP VIDEO"), a general partnership formed under the State of
California. The parties hereto, in consideration of the mutual covenants contained
herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 TERMS: This Agreement will become effective on January 1, 2002 and
will terminate on December 31,2002.
1.02 EXTENSION: By mutual consent, upon written notification, the CITY may
grant an extension to this Agreement under the same terms and conditions or with
mutually agreed upon contract modification.
1.03 CONTRACT COORDINATION:
a. CITY. The City Manager shall be the representative of CITY for all
purposes under this Agreement. The City Manager, or his designated representative,
hereby is designated as the Contract Manager for the CITY. He shall supervise the
progress and execution of this Agreement.
b. AGP VIDEO. AGP VIDEO shall assign a single Contract Manager
to have overall responsibility for the progress and execution of this Agreement for AGP
VIDEO. Steve Mathieu is hereby designated as the Contract Manager for AGP VIDEO.
Should circumstances or conditions subsequent to the execution of this Agreement
require a substitute Contract Manager for any reason, the Contract Manager designee
shall be subject to the prior written acceptance and approval of the CITY's Contract
Manager.
2.0 SCOPE OF SERVICES
AGP VIDEO agrees to perform or provide the following services:
a. Gavel-to-gavel video production and broadcast services for all City
Council meetings utilizing a minimum three-camera production system, predominantly
using four cameras. Cameras with operators will be placed at either side of the room; a
remotely operated camera at the back and to the east of the City Council dais; and a
fourth camera at the front (window side) of the room. The camera layout may be
modified as agreed by CITY and AGP VIDEO.
b. AGP VIDEO shall supply all equipment and personnel, including, but not
limited to tapes, lighting, materials, supplies and vehicles necessary to perform the
services set forth in this Agreement.
c. AGP VIDEO shall provide a minimum of three qualified personnel each
meeting, predominantly utilizing a four-person crew.
d. All reasonable effort on the part of AGP VIDEO shall be made to meetings
live where technically infrastructured. Meetings shall be replayed during times specified
by the CITY. Following the conclusion of each meeting, AGP VIDEO shall promptly set
the equipment for cablecast.
e. AGP VIDEO shall provide a master tape for cablecast, one copy for the
CITY's records and one copy to the South County Library.
f. Each cablecast meeting will open with a title segment that will include a
character-generated identification of the meeting and the date.
g. Upon request, AGP VIDEO shall provide technical assistance to CITY
staff with regard to operation of the channel insertion and playback equipment. AGP
VIDEO shall provide channel management and operations for Arroyo Grande Cable
Channel 20. This shall include the programming of meeting tapes for replay, the
scheduling of other tapes provided by the CITY, providing technical assistance to CITY
staff as necessary on the community calendar and tape insertion process, and serving
on-call 24 hours a day, 7 days a week for problems and emergencies.
h. AGP VIDEO shall serve as the liaison with the cable operator concerning
operation of the channel, including upgrades and maintenance. AGP VIDEO will
facilitate identifying any equipment that needs to be repaired and the delivery of that
equipment to a certified repair company. Cost of repairs shall be the responsibility of
the cable operator or CITY.
i. AGP VIDEO shall be responsible for all set up, teardown and connection
of equipment and wiring for the video and audio elements of video production.
j. All AGP VIDEO staff shall maintain a clean and professional appearance
and camera staff should wear the AGP VIDEO uniform shirts during meeting times.
k. The CITY has the right to request additional video production services
from AGP VIDEO, which may include, but are not limited to, other meetings, special
events and informational videos. Compensation for any additional video production
services will be negotiated and agreed upon by both parties on a case-by-case basis.
3.0 COMPENSATION
In consideration for the services to be performed, CITY agrees to pay AGP
VIDEO the following:
2
a. Seven hundred dollars ($700.00) per meeting up to four hours in length.
b. For any meetings in excess of four hours, an overtime rate of thirty dollars
($30.00) shall be paid for each fifteen-minute period beyond the first three hours of the
meeting.
c. Four hundred dollars ($400.00) per month for channel management.
d. Fifty dollars ($50.00) per meeting for use of LCD projector/digital camera
provided by AGP VIDEO.
e. Forty-five dollars ($45.00) per hour for additional technical and
engineering consulting services provided by AGP VIDEO outside the scope of services
set forth in this Agreement, as requested by CITY.
4.0 RESPONSIBILITIES OF AGP VIDEO
4.01 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEFITS:
CITY and AGP VIDEO intend and agree that AGP VIDEO is an independent contractor
and that the personnel leased by AGP VIDEO or any employees or agents of AGP
VIDEO have no right to workers' compensation and other employee benefits from the
CITY. AGP VIDEO agrees to provide workers' compensation and other employee
benefits for AGP VIDEO's employees and agents and to have the personnel agency
provide workers'compensation and other employee benefits for leased personnel as
specified below. AGP VIDEO agrees to hold harmless and indemnify CITY from any
and all liability, cost, or damage arising out of any claim for injury, disability, or death of
AGP VIDEO's employees or agents.
4.02 INDEMNIFICATION: AGP VIDEO hereby agrees to, and shall, hold CITY,
its elective and appointive boards, officers, agents and employees, harmless and shall
defend the same from any liability for damage or claims for damage, or suits or actions
at law or in equity which may allegedly arise from AGP VIDEO's or any of AGP
VIDEO's employees' or agents' operations under this Agreement, whether such
operations be by AGP VIDEO or by anyone or more persons directly or indirectly
employed by, or acting as agent for, AGP VIDEO provided as follows:
a. That CITY does not, and shall not, waive any rights against AGP
VIDEO which it may have by reason of the aforesaid hold-harmless agreement,
because of the acceptance by CITY, or the deposit with CITY by AGP VIDEO, of any of
the insurance policies hereinafter described.
b. That the aforesaid hold-harmless agreement by AGP VIDEO shall
apply to all damages and claims for damages of every kind suffered, or alleged to have
been suffered, by reason of any of the aforesaid operations of AGP VIDEO or any agent
or employee of AGP VIDEO regardless of whether or not such insurance policies shall
have been determined to be applicable to any of such damages or claims for damages.
3
4.03 INSURANCE: AGP VIDEO shall not commence work under this
Agreement until it has obtained all insurance required under this section and such
insurance shall have been approved by CITY as to form, amount and carrier:
a. Public Liabilitv and Propertv DamaQe Insurance. AGP VIDEO shall
take out and maintain during the life of this Agreement such public liability and property
damage insurance as shall protect CITY, its elective and appointive boards, officers,
agents and employees, and AGP VIDEO and any agents and employees performing
work covered by this Agreement from claims for damages for personal injury, including
death, as well as from claims for property damage which may arise under this
Agreement, whether such operations be by AGP VIDEO or by anyone directly or
indirectly employed by AGP VIDEO and the amounts of such insurance shall be as
follows:
(1 ) Public Liabilitv Insurance. In an amount not less than (One
Million Dollars ($1,000,000) for injuries, including, but not limited to, death to anyone
person and, subject to the same limit for each person, in an amount not less than One
Million Dollars ($1,000,000) on account of anyone occurrence.
(2) Propertv DamaQe Insurance. In an amount of not less than
One Million Dollars ($1,000,000) for damage to the property of each person on account
of anyone occurrence.
b. Comprehensive Automobile Liability. Bodily injury liability coverage
of One Million Dollars ($1,000,000) for each person in anyone accident and for injuries
sustained by two or more persons in anyone accident. Property damage liability of One
Million Dollars ($1,000,000) for each accident.
c. Workers' Compensation Insurance. In the amounts required by
law.
d. Proof of Insurance. AGP VIDEO shall furnish CITY, concurrently
with the execution hereof, with satisfactory proof of carriage of the insurance required,
and adequate legal assurance that each carrier will give CITY at least thirty (30) days'
prior notice of the modification or cancellation of any policy during the effective period of
this Agreement. The certificate or policy of liability of insurance shall name CITY as an
additional insured with AGP VIDEO.
4.04 LAWS TO BE OBSERVED. AGP VIDEO shall:
a. Procure all permits and licenses, pay all charges and fees, and give
all notices which may be necessary and incidental to the due and lawful prosecution of
the services to be performed by AGP VIDEO under this Agreement;
b. Keep itself fully informed of all existing and proposed federal, state
and local laws, ordinances, regulations, orders, and decrees which may affect those
engaged or employed under this Agreement, any materials used in AGP VIDEO
4
performance under this Agreement, or the conduct of the services under this
Agreement;
c. At all times observe and comply with, and cause all of its
employees to observe and comply with all of said laws, ordinances, regulations, orders,
and decrees mentioned above;
d. Immediately report to the CITY's Contract Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders,
and decrees mentioned above in relation to any plans, drawings, specifications, or
provisions of this Agreement.
4.05 RELEASE OF REPORTS AND INFORMATION. Any video tape, reports,
information, data, or other material given to, or prepared or assembled by, AGP VIDEO
under this Agreement shall be the property of CITY and except as otherwise specified
herein shall not be made available to any individual or organization by AGP VIDEO
without the prior written approval of the CITY's Contract Manager.
4.06 COPIES OF VIDEO TAPES. REPORTS AND INFORMATION. If CITY
requests additional copies of videotapes, reports, drawings, specifications, or any other
material in addition to what the AGP VIDEO is required to furnish in limited quantities as
part of the services under this Agreement, AGP VIDEO shall provide such additional
copies as are requested, and CITY shall compensate AGP VIDEO for the costs of
duplicating of such copies at AGP VIDEO's direct expense. AGP VIDEO may sell
copies of tapes to any individual or organization for a fee not to exceed $25.00.
5.00 OBLIGATIONS OF AGENCY/CITY
5.01 COOPERATION: CITY agrees to comply with all reasonable requests of
AGP VIDEO necessary to the performance of AGP VIDEO's duties under this
Agreement.
6.00 TERMINATION OF AGREEMENT
6.01 TERMINATION OF NOTICE: Notwithstanding any other provision of this
Agreement, any party hereto may terminate this Agreement, at any time, without cause
by giving at least thirty (30) days' prior written notice to the other party to this
Agreement.
6.02 TERMINATION ON OCCURRENCE OF STATED EVENTS: This
Agreement shall terminate automatically on the occurrence of any of the following
events:
Bankruptcy or insolvency of any party;
Sale of the business of any party;
The end of the thirty (30) days as set forth in Section 6.01;
End of the Agreement to which AGP VIDEO's services were necessary, or
5
Assignment of this Agreement by AGP VIDEO without the prior written consent of the
CITY.
6.03 TERMINATION BY ANY PARTY FOR DEFAULT: Should any party
default in the performance of this Agreement or materially breach any of its provisions,
the non-breaching party, at its option, may terminate this Agreement, immediately, by
giving written notice of termination to the breaching party.
7.00 SPECIAL PROVISIONS
7.01 INTEREST OF AGP VIDEO: AGP VIDEO covenants that it presently has
no interest, and shall not acquire any interest, direct or indirect, financial or otherwise,
which would conflict in any manner or degree with the performance of the services
hereunder. AGP VIDEO further covenants that, in the performance of this Agreement,
no subcontractor or person having such an interest shall be employed. AGP VIDEO
certifies that no one who has or will have any financial interest under this Agreement is
an officer or employee of CITY. It is expressly agreed that, in the performance of the
services hereunder, AGP VIDEO shall at all times be deemed an independent
contractor and not an agent or employee of CITY.
7.02 DISCRIMINATION: No discrimination shall be made in the employment of
persons under this Agreement because of the race, color, national origin, ancestry, religion
or sex of such person.
If AGP VIDEO is found in violation of the nondiscrimination provisions of the
State of California Fair Employment Practices Act or similar provisions of federal law or
executive order in the performance of this Agreement, it shall thereby be found in material
breach of this Agreement. Thereupon, CITY shall have the power to cancel or suspend
this Agreement, in whole or in part, or to deduct from the amount payable to AGP VIDEO
the sum of Twenty-five Dollars ($25) for each person for each calendar day during which
such person was discriminated against, as damages for said breach of contract, or both.
Only a finding of the State of California Fair Employment Practices Commission or the
equivalent federal agency or officer shall constitute evidence of a violation of contract
under this paragraph.
If AGP VIDEO is found in violation of the nondiscrimination provisions of this
Agreement or the applicable affirmative action guidelines pertaining to this Agreement,
AGP VIDEO shall be found in material breach of the Agreement. Thereupon, CITY shall
have the power to cancel or suspend this Agreement, in whole or in part, or to deduct from
the amount payable to AGP VIDEO the sum of Two Hundred Fifty Dollars ($250) for each
calendar day during which AGP VIDEO is found to have been in such noncompliance as
damages for said breach of contract, or both.
8.00 MISCELLANEOUS
8.01 REMEDIES: The remedies set forth in this Agreement shall not be
exclusive but shall be cumulative with, and in addition to, all remedies now or hereafter
allowed by law or equity.
6
8.02 NO WAIVER: The waiver of any breach by any party of any provision of
this Agreement shall not constitute a continuing waiver or a waiver of any subsequent
breach of this Agreement.
8.03 ASSIGNMENT: This Agreement is specifically not assignable by AGP
VIDEO to any person or entity. Any assignment or attempt to assign by AGP VIDEO,
whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a
material breach of this Agreement giving rise to a right to terminate as set forth in
Section 6.03.
8.04 ATTORNEY FEES: In the event of any controversy, claim or dispute
between the parties hereto, arising out of or relating to this Agreement, or the breach
thereof, the prevailing party shall be entitled, in addition to other such relief as may be
granted, to a reasonable sum as and for attorney fees.
8.05 NOTICES: Except as otherwise expressly provided by law, any and all
notices or other communications required or permitted by this Agreement or by law to
be served on or given to any party to this Agreement shall be in writing and shall be
deemed duly served and given when personally delivered or in lieu of such personal
service when deposited in the United States mail, first-class postage prepaid to the
following address for each respective party:
AGENCY/CITY:
Steven Adams
City Manager
CITY of Arroyo Grande
P.O. Box 550 - 214 E. Branch Street
Arroyo Grande, CA 93421
AGP VIDEO:
Steve Mathieu
1600 Preston Lane
Morro Bay, CA 93442
8.06 GOVERNING LAW: This Agreement and all matters relating to this
Agreement shall be governed by the laws of the State of California in force at the time
any need for the interpretation of this Agreement or any decision or holding concerning
this Agreement arises. Venue for any action arising hereunder shall be in San Luis
Obispo County, Califomia. -
8.07 BINDING EFFECT: This Agreement shall be binding on and shall inure to
the benefit of the heirs, executors, administrators, successors and assigns of the parties
hereto, but nothing in this section shall be construed as a consent by CITY to any
assignment of this Agreement or any interest in this Agreement.
8.08 SEVERABILITY: Should any provision of this Agreement be held by a
court of competent jurisdiction or by a legislative or rule-making act to be either invalid,
7
void or unenforceable, the remaining provisions of this Agreement shall remain in full
force and effect, unimpaired by the holding, legislation or rule.
8.9 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole
and entire agreement between the parties with respect to the subject matter hereof.
This Agreement correctly sets forth the obligations of the parties hereto to each other as
of the date of this Agreement. All agreements or representations respecting the subject
matter of this Agreement not expressly set forth or referred to in this Agreement are null
and void.
8.10 TIME: Time is expressly declared to be of the essence of this Agreement.
8.11 DUE AUTHORITY: The parties hereby represent that the individuals
executing this Agreement are expressly authorized to do so on and in behalf of the
parties.
8.12 AMENDMENTS: Amendments to this Agreement shall be in writing and
shall be made only with the mutual written consent of all of the parties to this
Agreement.
Executed on at Arroyo Grande, California.
CITY OF ARROYO GRANDE
By:
Michael A. Lady, Mayor
ATTEST:
By:
Kelly Wetmore, Director of Administrative
Services/Deputy City Clerk
AGP VIDEO
By:
Steve Mathieu, Principal
APPROVED AS TO FORM:
By:
Timothy J. Carmel, City Attorney
8
11.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR ~ S
BY: TERESA MCCLISH, ASSOCIATE PLANNE~II"
SUBJECT: PRELIMINARY APPROVAL OF FISCAL YEAR 2001-2002 COMMUNITY
DEVELOPMENT BLOCK GRANT PROJECTS (CDBG)
DATE: DECEMBER 11, 2001
RECOMMENDATION:
It is recommended the City Council provide preliminary approval on the proposed funding of
Fiscal Year 2001-2002 CDBG projects.
FISCAL IMPACT:
The County has estimated that approximately $151,674 in CDGB funds will be available to the
City in the fall of 2002. Although there may be a 20% decrease in this allocation, it will not be
determined until next year. Recommended funding would have to be adjusted at that time.
The total amount requested is $325,830.
DISCUSSION:
On June 22, 1999 the City Council approved a Cooperative Agreement with San Luis Obispo
County for joint participation in the Community Development Block Grant (CDGB) Program.
The Agreement is for a period of three (3) years, 2000, 2001, and 2002.
The City, as a participant in the HUD designated urban county program of San Luis Obispo
County, receives an annual formula based allocation of CDBG funds. These funds are
available for a variety of Community Development activities as long as the activities meet at
least one of the three national objectives. The objectives are:
1. Benefit primarily to families with incomes below 80 percent of the median for the
county.
2. Aid in the prevention or elimination of slums or blight.
3. Address urgent needs that pose a serious, immediate threat to public health or
welfare.
The County sent out a Request for Proposals and notified the public that the County and
participating Cities would accept applications for funding until October 29, 2001 (Attachment
1 ). Below is a list of the applicants, project type and requested amounts.
City Council Review of CDGB Applications
December 11, 2001
Page 2
Aoplicant Project Type Requested Amount of Funds
Economic Opportunity Commission Public Services Forty Wonderful $2,000
(EOC)
EOC Public Services - Senior Health $4,000
Screening
EGC Public Services Teen Academic $3,600
Parenting
Literacy Council Public Services Literacy Program $2,500
Big Brothers/Sisters Public Services - Mentor Program $8,730
UCP of SLO Co. Public Services Supportive $3,000
Child care for Developmentally
Disabled
The Harvest Bag, Inc. Public Services - Charitable Food $26,000
Distribution
SUBTOTAL PUBLIC SERVICES $49,830
(There is a 15% cap for Public
Services = $22,751)
EOC Housing - Home Repair Program $25,000
Food Bank Coalition Public Facilities - Warehouse $11,000
aquisition
City of Arroyo Grande -Building and Public Facilities - ADA Upgrade for $130,000
Fire Department City Hall
Cuesta College Small Business Economic Development - Small $5,000
Development Center Business Technical Assistance
City of Arroyo Grande - Economic . Economic Development- E. Grande $100,000
Development Department Ave. Small Business Assistance
City of Arroyo Grande - Community Code Enforcement $15,000
Development Department
TOTAL $325,830
(Projected Funds available=
$151,674}
Please refer to Attachment 2 (CDBG applications) for specifics.
The City Council is requested to review the applications and determine which projects should
be recommended to the County for funding. Staff has prepared tWo alternatives using the
criteria listed on page two of the RFP for the Council's consideration. Particularly, it must be
demonstrated that the project can be completed as budgeted and by June 30, 2003 for HUD
compliance. The cooperative agreements between the County and the cities give the cities
great discretion regarding their allocations of funds. Unless a City's recommendation to the
County for funding is clearly in conflict with CDBG regulations the County will approve the
recommendation. For reference, attachment 3 lists projects approved for funding last year.
The final decision for funding priority is tentatively scheduled for the City Council's February
12,2002 public hearing.
AL TERNA TIVES:
Alternative Number 1 emphasizes the funding of City projects. Alternative Number 2 reflects a
greater emphasis on contribution to regional programs while providing funding for most of the
City projects.
City Council Review of CDGB Applications
December 11, 2001
Page 3
The Building and Fire Department's request to provide access for the disabled to City Hall is
fully funded in the first alternative. The Second alternative would provide funding for handicap
accessible restroom facilities and related remodel costs only while maintaining use of the
existing ramp and parking at City Hall that is no longer compliant with current regulations.
Funding requests for UCP of San Luis County (which would be run through the Cities
Recreation Department's after school program), the Small Business Development Center and
Big Brothers/Sisters are based primarily on the proportion of the population expected to be
served in the City.
Please note that the Food Bank application is a continuation of the warehouse acquisition
project from last year. The City then funded $5,000 of the requested $16,000 and this year's
request is for the remainder (Please see the Food Bank application pg. 6). The total
requested amount for the warehouse is based on pounds of food distributed in Arroyo Grande.
The County would administer the property acquisition for the participating cities.
CDBG regulations stipulate that at least.70% of all funds be spent on activities that benefit low
income persons, no more than 30% may be spent on activities that eliminate blight. Both
alternatives are within these guidelines.
Recommendations for this year do not include costs for program administration as included in
previous years. There are funds remaining from last year that can be applied to the next
program year.
Alternative #1
PROJECT AMOUNT PROPOSED
REQUESTED $ ALLOCATION $
EOC - Forty Wonderful 2,000 0
EOC - Senior Health Screening 4,000 0
EOC - Teen Parenting 3,600 0
Literacy Council 2,500 0
Big Brothers/Sisters 8,730 0
UCP of SLO Co. 3,000 3,000
The Harvest Bag, Inc. 26,000 0
Subtotal Public 3,000
Services
EOC - Home Repair 25,000 0
Food Bank Coalition 11,000 0
City of Arroyo Grande -Building and Fire Dept. 130,000 130,000
Cuesta College Small Business Development Center 5,000 5,000
City of Arroyo Grande - Economic Development 100,000 0
City of Arroyo Grande - Community Development Dept., 15,000 13,326
Code Enforcement
TOTAL 151,674
City Council Review of CDGB Applications
December 11, 2001
Page 4
Alternative #2:
PROJECT AMOUNT PROPOSED
REQUESTED ALLOCATION
EOC - Forty Wonderful . 2,000 2,000
EOC - Senior Health Screening 4,000 4,000
EOC - Teen Parenting 3,600 3,600
Literacy Council 2,500 0
Big Brothers/Sisters 8,730 0
UCP of SLO Co. 3,000 3,000
The Harvest Bag, Inc. 26,000 8,474 toward
freezer unit
Subtotal Public 21,751
Services (at 15%
capacity)
EOC - Home Repair 25,000 0
Food Bank Coalition 11,000 11,000
City of Arroyo Grande -Building and Fire Department 130,000 95,000
for the restroom
facilities, corridor
widening and
design and
construction
administration
only
Cuesta College Small Business Development Center 5,000 5,000
City of Arroyo Grande Economic Development 100,000 0
City of Arroyo Grande - Community Development Dept., 15,000 10,000
Code Enforcement
TOTAL 151,674
Attachments:
1) RFP for County of San Luis Obispo
2) CDGB applications (13)
3) Approved 2000-2001 CDBG projects from Page 2 of the executed subrecipient agreement
with the County
A TT ACHMENT 1
REQUEST FOR PROPOSALS AND NOTICE OF PUBLIC WORKSHOPS TO INVITE
PUBLIC INPUT FOR THE PROPOSED 2002 COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM ANt> 2002 HOME INVESTMENT PARTNERSHIPS ACT
PROGRAM
URBAN COUNTY OF SAN LUIS OBISPO
The Urban County of San Luis Obispo is requesting proposals and comments regarding the use
of Community Development Block Grant (CDBG) funds and HOME Invesunent Partnerships Act
(HOME) funds within the cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San
Luis Obispo and within the unincorporated areas of the county. These five cities and the county
have been designated by the federal Department of Housing and Urban Development (HUD) as
an "urban county" eligible to receive annual, formula-based grants of CDBG and HOME funds
directly from HUD. HUD has not notified the Urban County of the funding levels for the 2002
funding year, but they are expected to be lower than previous funding years from the program year
starting July 1, 2002. Last year the funding levels were as follows: $2,800,000 in CDBG funds.
$1,289,000 in HOME funds and $95,000 in ESG funds. The resulting estimates ofa!locations of
2001 CDBG funds, based on the cooperative agreements between the county and participating
cities, is shown below:
Total 2001 CDBG funds: $2,800,000
- Arroyo Grande $151,674
- Atascadero $246,134
- Grover Beach $185,643
- Paso Robles $296,210
- San Luis Obispo $946,205
- Urban projects fund $146,120
- Unincorporated county $828,014
CDBG funds may be used for a variety of community development activities as long as the
activities meet at least one of the three national objectives, as follows:
1. Benefit primarily to families with incomes below 80 percent of area median; or
2. Aid in the prevention or elimination of slums or blight; or
3. Address urgent needs that pose a serious, immediate threat to the public health or welfare.
Each year HUD publishes income limits, adjusted by family size, for families with incomes below
80 percent of area median or below 50 percent of median. The income limits for 2001 in the San
Luis Obispo County area are as follows:
Persons in Family I 1 I 2 I 3 I 4 I 5 I 6 I 7 I 8 I
.
Low-Income: $28,100 $32,150 $36,150 $40,150 $43.350 $46,600 $49,800 $53,000
( < 80 % ;It median)
Very Low-Income: 517,550 $20,100 $22 ,600 $25,100 $27,100 529,100 $31,100 533,150
(<50% ;It median)
2002 CDBG & HOME Request for Proposals Page 2
CDBG-eligible activities. include: acquisition of real property, affordable housing activities,
construction or rehabilitation of public facilities and improvements, clearance and demolition of
buildings, provision of certain types of public services, relocation payments and assistance,
removal of architectural barriers, housing rehabilitation, historic preservation, code enforcement,
commercial or industrial rehabilitation, special economic development activities, planning studies
and grant administration. In addition to meeting one of the national objectives listed above, at
least 70 percent of total 2002 CDBG funding must be approved for activities benefitting low-
income families, and the overall CDBG program should not exclude benefit to very low income
families.
HOME funds may be used only for affordable housing related activities which benefit low-income
families. There is a local funding match requirement equal to 25 percent of the HOME funds.
Numerous other program requirements apply, as described in the HOME regulations, copies of
which are available from the county Planning and Building Department.
AIiy individual, group or organization wishing to apply for CDBG funding must submit a CDBG
application to the county and applicable city, using the official proposal forms provided by the
county. The deadline for complete applications to be received by the county and participating
city is 5:00 P.M. on Monday, October 29,2001. The CDBG and/or HOME regulations and
proposal forms are included in the complete proposal packages, which may be obtained starting
today, during normal business hours from the county Planning and Building Department, 1035
Palm Street, San Luis Obispo. The application packages also may be requested from the county
by telephone: (805) 781-5787. Please spedfy whether the CDBG, HOME or both packages are
des ired.
Criteria which will be used to evaluate proposals prior to funding decisions by the cities and the
county and cities include the following:
1. Consistency with federal regulations and laws
2. Community support (for example, approval of project by a city council)
3. Seriousness of community development need proposed to be addressed by project
4. Degree to which project benefits low-income and very low-income families or persons
5. Feasibility of the project to be completed as budgeted and by June 30, 2003
6. Cost effectiveness of funds requested and leveraging of other funds
7. Organization's experience or knowledge regarding CDBG or HOME requirements
The following criteria, in addition to those listed above, will be used only to evaluate proposals
for funding under the "Special Urban Projects Fund" allocation of CDBG funds, pursuant to the
cooperative agreements between the county and each of the participating cities:
8. Degree of benefit to more than a single jurisdiction.
9. Need by the project for more funding than is available through the other allocations.
10. The project provides direct benefit to most needy groups such as very low-income and/or
handicapped persons, at-risk youths (gang prevention, etc).
The cooperative agreements with the cities give them a high degree of authority over funding
2002 CDBG & HOME Request for Proposals Page 3
decisions regarding their allocations of CDBG funds. Where appropriate, some jurisdictions may
consider "sharing" their allocations to support activities located in other jurisdictions, perhaps
contingent upon some form of future compensation. Unless a city's recommendations to the
county regarding which projects to fund (with its allocation of CDBG funds) is clearly in conflict
with CDBG regulations, the county will approve those recommendations. Each city will conduct
one or more public workshops for public discussion of the draft 2002 One-Year Action Plan of
the Consolidated Plan; which will include the projects for which that city proposes to authorize
CDBG funding.
The project schedule required as part of any CDBG or HOME proposal should describe realistic
milestones leading to completion of activities for which funding is requested by June 30, 2003.
This is necessary to enable the county to maintain expenditure and activity performance at levels
acceptable to HUD. This, in turn, will prevent potential future actions by HUD to "de-obligate"
unspent CDBG or HOME funds or apply measures to correct slow performance of activities.
The tentative time frame for review of proposals, funding decisions and availability of funds is
summarized below:
Needs Workshops September26 - October 18,2001
Proposals due: October 29,2001
Public hearing by county November 6,2001
Publish draft 2002 One-Year Action Plan: December 17 - '28,2001
Public workshops on Recommendations: January 7, 2002 - February 1, 2002
Public hearings by cities: February 4, 2002 - March 5,2002
Hearing by county: March 12 or March 19, 2002
Edit Plan, transmit to HUD: March 20, 2002 - May 13,2002
Absolute due date at HUD in L.A.: May 15, 2002
HUD issues acceptance, funding approval: June 30, 2002 (estimated date)
County executes grant agreement with HUD: August 30, 2002 (estimated date)
County conducts environmental review: (varies by project)
If you have any questions or need additional information about the CDBG or HOME programs.
or about the citizen participation process, please contact Tony Navarro, Planner III, in the San
Luis Obispo County Department of Planning and Building at the address or phone number listed
above.
TONY NAVARRO. PLANNER III
DEPARTMENT OF PLANNING AND BUILDING
COUNTY OF SAN LUIS OBISPO
g:\housing&ed\tony\ '02needs\workshops\rfp. wpd
ATTACHMENT 2
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for
Proposals before completing this proposal. A copy of a HUD-prepared
CDBG eligibility guidebook is available upon request from county staff. Also,
please call county and/or city CDBG staff with any questions about how to
complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and
phone number:
Larry Schmidt, Chief Building Inspector
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
(805) 473-5450
2. Title/name of proposed project or program:
ADA upgrade for Arroyo Grande City Hall Building.
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit from the
proposed project or program. For projects, describe the location of the project
(be as specific as possible, e.g. street address). For programs, state the location
from which the program will be operated and/or describe the geographic area
served by the program. Also, please include a schedule of project/program
milestones.
The proposed project involves substantial upgrading of existing facilities at
Arroyo Grande City Hall to provide higher levels of disabled access to the
general public and City employees. There will be citywide benefit for citizens
with disabilities by allowing access to all public offices within the City Hall
building. Arroyo Grande City Hall is located at 214 East Branch Street in
Arroyo Grande, California.
4. Total amount of CDBG funds requested: $ $130.000
2002 CDBG Application Organization:
Please identify the jurisdiction(s) you are applying to:
If you are requesting CDBG funds from more than one jurisdiction, please break
down the amount shown above by the jurisdiction listed below.
City of Arroyo Grande: X City of Paso Robles:
City of Atascadero: City of San Luis Obispo:
City of Grover Beach: Unincorporated community of:
County-wide:
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 130.000
2. Other funds (please describe below) $
Total Revenues $
a. Expenditures: List below by item or cost category.
Replace non-compliant curb ramps and sidewalks. $7,000
Provide compliant parking lot striping and sign age. 4,000
Provide ADA compliant ramp access from parking to building 5,000
entrance.
Replace entry doors, door hardware and thresholds. 9,000
Widen corridors as required for disabled access. 15,000
Construct ADA compliant toilet rooms. 45,000
Design and construction administration. 15,000
Structural repairs resulting from accessibility related alterations. 30,000
TOTAL $130,000
2-
2002 COSG Application Organization:
6. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies
to the proposal, and explain below that applies to the proposal, and explain
how the project or activity meets that national objective.
a. - Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See
current income limit schedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one
or more conditions that contributed to the deterioration of the area.
c. ~ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare
of the 'community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided
to deal with major catastrophes or emergencies such as floods or earthquakes.
7. If the project or program is designed to meet the National Objective of
providing benefit to low and moderate income persons, please estimate the
number of persons (or households) to benefit from the project and break that
estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project
(regardless of income group):
3-
2002 CDSG Application Organization:
Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
low-income (earning 51 % - 80% or less of the County Median income)?
persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
very low-income (earning 50% or loess of the County Median income)?
Persons/households (circle the applicable unit)
S. Check any of the following eligible activity categories that apply to the
proposed project or program: (Refer to CDBG regulations and Guide to Eliaible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
-..-l Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
4-
2002 CDBG Application Organization:
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations,
and/or farms
~ Removal of architectural barriers
Housing rehabilitation
_ New housing construction (under limited circumstances)
- Code enforcement
Historic preservation
Commercial or industrial rehabilitation
-
_ Special eGonomic development
_ Special activities by subrecipients
-- Public serviGes
Planning studies
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or
program is not funded in the next year?
Public services will be denied to disabled persons for yet another year at
Arroyo Grande City Hall if funding is postponed.
5-
2002 CDBG Application Organization:
10. Please describe the specific organization(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience in operating similar
programs; etc.).
This project will be implemented by City of Arroyo Grande staff.
6-
2002 CDBG Application Organization:
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
/(9;
v ~ ~ c5::Jh//#/b'r C$C~ ~//~#r ~~~/(
. Printe or typed name Title
7-
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for
Proposals before completing this proposal. A copy of a HUD-prepared
CDBG eligibility guidebook is available upon request from county staff. Also,
please call county and/or city CDBG staff with any questions about how to
complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
,
1. Name and mailing address of applicant organization, with contact person and
phone number:
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
Kerry McCants, Interim Community Development Director
(805) 473-5420
2. Title/name of proposed project or program:
Code Enforcement Officer
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit from the
proposed project or program. For projects, describe the location of the project
(be as specific as possible, e.g. street address). For programs, state the location
from which the program will be operated and/or describe the geographic area
served by the program. Also, please include a schedule of project/program
milestones.
One Code Enforcement position will be partially funded through the CDBG
program. This will allow for the enforcement of the City's Building and
Development Ordinances within the development project area and low and
moderate-income area (see attached map).
Lack of Code Enforcement in the RDA Project area and the low and moderate
income areas will result in further deterioration of residential and business
properties in those areas and related health and safety violations.
Approximately 30-40% of code enforcement activities have been required in
these areas for the past two years. Therefore, in the next year 40% of a full time
2002 CDBG Application Organization:
Code Enforcement Officer position is requested.
The activities of the Code Enforcement Officer include referring owners of
deteriorating properties to resources that can assist in funding the necessary
corrective measures. The City's code enforcement program is continuing to
expand the home repair assistance program.
4. Total amount of CDBG funds requested: $ 15,000
Please identify the jurisdiction(s) you are applying to:
City of Arroyo Grande.
If you are requesting CDSG funds from more than one jurisdiction, please break
down the amount shown above by the jurisdiction listed below.
City of Arroyo Grande: City of Paso Robles:
City of Atascadero: City of San Luis Obispo:
City of Grover Beach: Unincorporated community of:
County-wide:
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $15,000
2. Other funds (please describe below) $
Total Revenues $15,000
a. EXDenditures: List below by item or cost category.
40% salary for Code Enforcement Officer
6. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies
to the proposal, and explain below that applies to the proposal, and explain
how the project or activity meets that national objective.
2-
2002 CDBG Application Organization:
a. x Benefits low and moderate-income persons as defined by the U.S.
--
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See
current income limit schedule in the Request for Proposals.
b. _x_ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one
or more conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare
of the community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided
to deal with major catastrophes or emergencies such as floods or earthquakes.
7. If the project or program is designed to meet the National Objective of
providing benefit to low and moderate income persons, please estimate the
number of persons (or households) to benefit from the project and break that
estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project
(regardless of income group):
b.
The Code Enforcement Officer responds to approximately 240 households or
businesses in the project area per year.
Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
low-income (earning 51 % - 80% or less of the County Median income)?
persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
very low-income (earning 50% or loess of the County Median income)?
Persons/households (circle the applicable unit)
3-
2002 CDBG Application Organization:
S. Check any of the following eligible activity categories that apply to the
proposed project or program: (Refer to CDSG regulations and Guide to Eliaible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
_ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations,
and/or farms
- Removal of architectural barriers
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
x Code enforcement
_ Historic preservation
- Commercial or industrial rehabilitation
_ Special economic development
_ Special activities by subrecipients
- Public services
_ Planning studies
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or
4-
2002 CDBG Application Organization:
program is not funded in the next year?
Lack of Code Enforcement in the RDA Project area and the low and moderate-
income areas will result in further deterioration of residential and business
properties in those areas.
10. Please describe the specific organization(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit? ; experience in operating similar
programs; etc.).
The Code Enforcement Officer operates out of the City's Community
Development Department. The Code Enforcement officer has been employed
for the past three years.
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
Signature Date
Printed or typed name Title
5-
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before
completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available
upon request from county staff. Also, please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and phone number:
I
Diane K. Sheeley
Economic Development Director
City of Arroyo Grande
P.O. Box 550 - 215 E. Branch Street
Arroyo Grande, CA 93420
(805)473-5486
(805)473-5489 fax
dsheeley@arroyogrande.org
2. Title/name of proposed project or program:
E. Grand Ave. Small Business Assistance Program
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please include a schedule of project/program
milestones.
The City of Arroyo Grande's Economic Development Department/Redevelopment Agency would like to
offer eligible microenterprises in the E. Grand Ave. area the opportunity to receive grant funds to revitalize'
their businesses, including fac;:ade improvements, window replacements, and fresh paint. This program
would complement the City's desire to implement a Master Plan for the E. Grand Ave. area. The City
(See attached map of project area).)
Milestones include;
. designation of grant approval and monitoring committee;
. description of grant eligibility criteria;
. notice of grant availability to small business/microenterprises in the project area
. 50% of grants awarded within six months of CDBG fund availability
. remaining grants awarded within one year of CDBG fund availability
4. Total amount of CDBG funds requested: $ 100,000
Please identify the jurisdiction(s) you are applying to: City of Arroyo Grande
If you are requesting CDBG funds from more than one jurisdiction, please break down the amount
shown above by the jurisdiction listed below. NA
City of Arroyo Grande: City of Paso Robles:
City of Atascadero: City of San Luis Obispo:
2002 CDBG Application Organization:
City of Grover Beach: Unincorporated community of:
County-wide:
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 100,000
2. Other funds (please describe below) $ -------
Total Revenues $ 100,000
b. EXDenditures: List below by item or cost category.
The City of Arroyo Grande anticipates making approximately twenty (20) grants of $5,000 per
business to eligible businesses within the Redevelopment Agency area along E. Grand Ave.
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
below that applies to the proposal, and explain how the project or activity meets that national
objective.
a. ---L Benefits low and moderate-income persons as defined by the U.S. Department of
Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or
residents in a particular area of the county or participating city, at least 51 percent of whom are
low and moderate-income persons. See current income limit schedule in the Request for
Proposals.
b. ---L Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as fioods or earthquakes.
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project (regardless of income
group):
20 Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be low-income
(earning 51% - 80% or less of the County Median income)?
50 persons/households (circle the applicable unit)
2-
2002 CDBG Application Organization:
a. Of the total number of persons or households entered above, how many will be very low-income
(earning 50% or loess of the County Median income)?
15 Persons/households (circle the applicable unit)
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliqible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
-L Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
- Public services
- Pianning studies
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences if the proposed project or program is not funded in the next year?
Since the City of Arroyo Grande is actively pursuing the E. Grand Ave. Master Plan in the
Redevelopment Agency's Project Area to avoid slums and blight in the targeted area, it is critically
important for the City to begin implementing the Small Business Assistance Program. The City risks
losing businesses in the targeted area if we do not actively work with the business owners and
property owners to enhance their businesses. Additionally, if the project is not funded. the
consequences could be significant as the existing businesses need to be even more competitive as
the City is being approached by major retail chains for vacant commercial/retail sites in the targeted
3-
2002 CDBG Application Organization:
area.
10. Please describe the specific organization(s) method to implement the proposed project or
program: (single or multiple group, with roles; public agency?; non-profit?; for-profit?;
experience in operating similar programs; etc.).
The City of Arroyo Grande anticipates the method of implementation for the project to include
providing grants to qualified applicants. More specifically, the City expects to grant approximately
twenty (20) grants of $5,000, totaling $100,000.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge. ~~
g~j{Jk!r Iv/<Y-CJ /0/
/ I
Diane K. Sheeley Economic Development Director
Printed or typed name Title
4-
COUNTY OF SAN LUIS OBISPO ~EC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRA EIVED
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR OCT 2 9 2001
(Attach additional sheets if necessary) Planning & Bldg
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for
Proposals before completing this proposal. A copy of a HUD-prepared CDBG
eligibility guidebook is available upon request from county staff. Also, please
call county and/or city CDBG staff with any questions about how to complete the
form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and
phone number: Floyd Butterfield, Chairman of The Board of Directors
Food Bank Coalition of San Luis Obispo County
P.O. Box 2070
Paso Robles, CA 93446
Phone: 238-4664 Fax: 238-6956
2. Title/name of proposed project or program:
Food Bank Warehouse Purchase
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit from the
proposed project or program. For projects, describe the location of the project (be
as specific as possible, e.g. street address). For programs, state the location from
which the program will be operated and/or describe the geographic area served by
the program. Also, please include a schedule of project/program milestones.
This project is a continuation of the 2001 CDSG request for funds to be used for the
purchase of a new warehouse for the San Lui~ Obispo C?unty Food Bank. CDBG r~nds will be
used 10 help I'un.:hase a 16,000 square fool bUlld11lg that IS currently under cOllstrucllOlll1l Paso
Robles (site p]an, building floor plan and elevations included in Addendum. pages A I-A3) al 2212
Golden Hill Road. The total purchase price of the entire building is $850,000. The site will be
purchased from a developer with the aid of the Food Bank's current landlord, if necessary. CDSG
funds will provide a portion of thc purchase monies, with the balance coming from pnvalc
donations and other grants.
1-
Question #3 (eontinued)-
The groups who benefit from Food Bank services are the County's low and Illoderate-
income residents. The Food Bank supplies food to approximately] 20 agencies throughout the
County (Table 1, page 3) who then provide it, typically combined with other services, to those in
need. The Food Bank also distributes food direcl/y, 10 4ualijied low-income county residents.
through its USDA Emergency Food Assistance Program and Brown Bag Food Distribution sites.
By increasing the warehouse size, and thereby the food available to all existing Food Bank
programs, an of the individuals receiving food benefit. Food reccivcd win bc in grcatcr volulllc and
of greater variety. In addition, a greater volume of food available for distribution win increase the
number of agencies and sites that can be supplied, and so increase the number of residents served.
Finany, through the greater financial stability that win arise from saved lease payments. the Food
Bank will be in a position to more easily establish a south-county distribution site. a Food Hank
priority.
The Food Bank warehouse is located in Paso Robles. Food is distributed through agencies
and programs opemting counly-wide. Tallie I presents the Food Hank's meml1l'r agencies and
additional food distribution sites by location. Table 2 (page 4) shows the pn~jected volul11e of (()od
distributed throughout the county in 200 I.
This grant application is to purchase a new, larger warehouse in Paso Robles. Tables I and
2 indicate that a more central location within the county might be better. In fact. this suggestion is
one of the most often made by Food Bank agencies. The Board of Directors of the Food Bank and
its Building and Site Committee have both studied this issue in depth.
The Food Bank is a 50l(c)3 private non-profit that was founded by private. concerned
citizens in 1988 and established in Paso Robles. Over the years, as the Food Bank's activity and
food distribution system have grown, its volunteer base has grown as well. The Food Bank's
entire operation is currently run by a paid staff of 4 and volunteers working out of the warehouse
numbering more than 70, most of whom live in or near Paso Robles. Several hundred more
volunteers are involved in all Food Bank operations county-wide.
In addition, the Paso Robles location is at the intersection of Highways 101 and 46. ham
the standpoint of receiving large-volume food donations. this is a strategic location for truck runs
'between the California coast and central valley. The Food Bank currently receives food from other
food banks and retail and wholesale food distributors located north, south and east of Paso Robles,
The establishment of a second. south C'Ollllty location is an important priority with the h",d
Bank Board of Directors and staff. Their first priority, however, is to strengthen the c"isting
financial and physical infrastructure of the Food Bank. Relocating the Food Bank's prineipal
operations out of Paso Roblcs would bc moving it away from its essential warehouse operations
volunteer base, away from the Highway 101/46 intersection, and into an area of generally more
expensive real estate. The Board i5 currently seeking individuals from the 50llth ,onnty to join the
Board, who can helping in establishing a future south county location. Also, in 200 I. a grant was
received to allow the Food bank to open a south-county satellite location. The grant will be funded
in 2002 and a satellite location will be opened following receipt of the grant funds.
- 2 -
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- 3-
Table 2
Projected
2001 Food Bank Food Distribution
Community 2001 Pounds 2001 $ Value
Distributed (I) (@ $1.50/lb.) (2)
Arroyo Grande 85,000 $ 127,500
A tascadero 370,000 $ 555.000
Cambria 32,000 $ 48.000
Cayucos 30.000 $ 45.000
Grover Beach 426,000 $ 639.000
Los Osos 4,000 $ 6.000
Morro Bay 187.000 $ 2XO.500
Nipolllo 62.UUU $ lJ3.UUU
Oceano 151.000 $ 226,500
Paso Robles 420,000 $ 630,000
San Luis Obispu 274,000 $ 411.000
San Miguel 44.000 $ 66,000
Santa Margarita 18,000 $ 27,000
Shandon 19.000 $ 28.500
Templeton 29,000 $ 43.5UO
Unincorporated County 849,000 $1,273.500
Totals 3,000.000 pounds $4.500,000
I. Pounds distributed by agencies or sites located in community shown. Actual food distribution
may have gone to residents outside of listed city.
2. Nationally recognized value of food distributed by food banks according tu Second Harvest
guidelines.
A schedule of milestones for the building purchase project is shown on the following page.
Because the new warehouse is nearing completion, the timeline shown is considered to be highly
reliable. The Food Bank will be able to occupy the building, subject to availability offunds. soon
after its completion in Decemberof this year (2001). '
- 4 -
Question #3 (continued):
Schedule of Milestones:
November -meet with County and partner cities' officials to support CDSG application
2001 -attend CDSG hearings as scheduled
-apply for additional public and private grants tu support building program
-receive 2001 CDSG monies and purchase portion of new building
-ongoing Capital Campaign activities
December -meet with County and partner cities' officials to support COSG application
2001 -attend CDSG hearings as scheduled
-apply for additional public and private grants to support huilding program
-occupy new warehouse space
-relocate existing Food Sank infrastructure
-ongoing Capital Campaign activities
January -meet with County and partner cities' officials to support CIJ!:Ki applIcation
2002 -attend 2002 CDBG hearings as scheduled
-apply for additional public and private grants to support building program
-ongoing Capital Campaign activities
February -obtain 2002 CDSG approval terms
2002 -ongoing Capital Campaign activities
March -finalize additional building purchase terms with seller, per CDSG approval and
2002 approval of other grant requests
-ongoing Capital Campaign activities
April -host third annual Vintner's Dinner on behalf of Capital Campaign
2002 -ongoing Capital Campaign activities
May -obtain Environmental review waiver from County, if required
2002 -ongoing Capital Campaign activities
June -adjust terms of purchase contract to available grant and Capital Calnpaigu funds
2002 -ongoing Capital Campaign activities
July -onguing Capital Campaign activities
2002
August -ongoing Capital Campaign activities
2002
September -ongoing Capital Campaign activities
2002
October -ongoing Capital Campaign activities
2002 -purchase additional warehouse space with 2002 CDSG grant
- 5 -
2007 CDBG Application Organization: Food fiD nk
4. Total amount of CDBG funds requested: $ 134,320
Please identify the jurisdiction(s) you are applying to: County, City of
San Luis Obispo, City of Arroyo Grande
If you are requesting CDSG funds from more than one jurisdiction, please break down
the amount shown above by the jurisdiction listed below.
City of Arroyo Grande: $11,000 City of Paso Robles:
City of Atascadero: City of San Luis Obispo: $28,000
City of Grover Beach: Unincorporated community of:
County-wide: $95,320
Table 3
2002 CDHG Funds Requested
CDBG 1990 Low-Income 2001 2001 2002
Jurisdiction and Low-Moderate Funds Funds Funds
Income Population (I) Requested A waJ'ded Requested
County 36,398 $127,000 $ 3 I ,680 $ 95.320
San 1.lIis Ohispo 24.030 1; R,',OOO 1; S'i,OOO $ 2R..000
Paso Robles 9,021 $ 3 I ,000 $ 3 1.000 $ 0
A tascadero 7,006 $ 24,000 $ 24,000 $ 0
Grover Beach 5,479 $ 19,000 $ 19,000 $ 0
Arroyo Grande 4.711 $ 16,000 $ 5.000 $ 11.000
Totals 86,645 $300,000 $165.680 $134,320
(1) from 'County of San Luis Obispu 2000 Consolidated Plan', Table 6, page II
- 6 -
2002 CDBG Appllcallon Oryaf1llaliull. Food iI~ 111<
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 134,320
2. Other funds (please describe below) $ 835,680
Total Revenues $ 970,000
b. Expenditures: List below by ilem or cost category.
- 7 -
Qucstion #5 - Dcscribe thc budget for thc proposcd project
Thc total cost of the Food Bank warehouse purchase is $8.50,000. This amount will buy
16,000 squarc fect offinishcd warehouse, including 2,000 squarc feet of office space.
All CDBG funds will go toward warehouse purchase. Thesc funds will bc supplemented
by on-hand and future Capital Campaign funds received as private donations. They will also be
supplemented by other grants received, applied for, and to-be applied for. The Food Bank will
obtain a loan to bridge the gap bctwccn building purchase and receipt of funds.
In January, 2000 the Board of Directors hired a consulting firm to study the feasibilily of
raising the funds necessary for thc warehouse purchase project as discussed in this documcnt.
Among other findings. that study indicated that it would be feasible to accomplish the project, hut
that some significant funding must come to the project from within the county in ordcr to attract
funding from outside of it. This CDBG application is meant to supply a portion of the in-county
funding.
A Capital Campaigu Committee was also formed inlhc year 2UUU to raise funds lor the
project through private donations. Since the award of CDBG funds last year to the Food Bank.
the Capital Campaign has raised an additional $200,000 through private grants, pledges, and
donations. The Capital Campaign's activities will continue, until the final goal of $1.2 million is
achieved.
Local donations from private donors are currently the single biggest source of Food Bank
opcrating funds, avcraging ovcr $100.000 per ycar in cash donations with additional in-kind
donations of service, cquipmen,t, publicity, temporary warchouse space. and marc.
There are a number of regional and national grant programs available to food banks. almost
all of which provide matching funds to local contributions. The Food Bank staff and Board are
well aware of these programs and believe significant CDBG funding is a key to receiving
additional funds through them. Local support is key to receiving support outside the counly.
Over the past two years, Food Bank staff has prepared for warehouse expansion by
applying for and receiving funding for infrastructure from the California Department of Social
Services Emergency Food Assistance Program (EFAP). In 1999, the Food Bank was awarded a
grant in the amount of $68,000 for the purchase of a new refrigerated truck and a second forklift.
In the year 2000. $2] ,000 was received for the purchase of a late model. 3/4 ton pick-up for local
deliveries. In November. 2000, the Food Bank applil'd for a new refrigeratorlrrec'l.c'r to bc' hllilt
within the new warehouse space. The grant application was in the amount ofappro.\i'lIately
$120.000. The Food Bank rcccivcd $46,000 from this application in 200 I. Unfortunately.
funding for this program for 2002 has bccn dclctcd from thc statc budgct. While these funds
cannot be used for warehouse purchase. they are integral to warehouse operations.
Overall, the warehouse purchase price of $850,000, is a portion of a complete facility
expansion totalling approximately $970,000 with the refrigerator/freezer addition (and not counting
the already-acquired second forklift, refrigerated truck and pickup). Total requested 2001 and 2002
CDBG funds of $300,000 comprise 31 % of the facility expansion total.
- 8 -
2002 CDSG Application Organization: Food Bank
6. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies to
the proposal, and explain below that applies to the proposal, and explain how the
project or activity meets that national objective.
a. x Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least
51 percent of whom are low and moderate-income persons. See current income
limit schedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one or
more conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare of
the community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes.
- 9 -
Question #6 - Explain how the Food Bank warehouse purchase program benefits low and
moderate-income persons as defined by HUD
The low and moderate-income population of San Luis Obispo County (as defined by HUD)
is documented in Table 3, page 6 (this infom1ation comes from the 'County of San Luis Obispo
2000 Consolidated Plan', Table 6, page 11). It lists the total county population of such persuns as
86,645.
The San Luis Obispo County Food Bank distributes food through three primary programs.
II operates the United States Department of Agriculture's Emergency Food AssislHnce Program
(USDA-EFAP). This program distributes food to qualified low-income people throughout the
county. This past year, 18.EFAP distribution sites and 6 congregate feeding sites were supplied
by the Food Bank. Under this program, approximately 350,000-450,000 pounds of food are
distributed annually. In 2000, approximately 4,000 individuals were served and all of these
qualify as very low-income under HLJD guidelines.
In Il}YY, Ihe Food Bank contracted with the California Department of Aging to takc uvcr
the county-wide Brown Bag program. Using grocery bags. this program provides approximately
250.000 pounds of food annually to about 800 low-income senior citizens through 14 distributiun
sites. Almost all served by this program qualify as very low-income.
The bulk of Food Bank food is distributed through its 105+ member agencies. shown on
Table 1 (page 3). These agencies provide food in every area in the County. Some have strict
incomc limits on thc peoplc they scrve, others simply serve those in need. Most provide additional
services besides food. Because of the variation in income qualifications used by the agencies. it is
not possible to say with certainty that aU of those served meet the HUD-defined low to moderate-
income limits. Food Bank staff estimate that almost all fall within the low-income definition and
half or more are below the very low-income limit.
In summary, all Food Bank programs serve only those defined as low to moderate-income
as defined by HUD. Food is distributed throughout all areas of the county. The Food Bank
warehouse purchase program is meant to provide a bigger facility to the Food Bank and to remove
the constant drain of rent payments from its operating budget. Both of these factors \Viii lead to
improved services, more people served, and more food volume reaching the target population.
- 10 -
2002 CDBG Application Organization: Food Bank
7. If the project or program is designed to meet the National Objective of providing
benefit to low and moderate income persons, please estimate the number of
persons (or households) to benefitfrom the project and break that estimate down
by income group as follows:
a. Total number of persons or households who will benefit from the project (regardless
of income group):
36,000 .~'P~households (circle the applicable unit)
The Food B.ank currently serves approximately 24,000 county residents. Increased
warehou~e space will a.llow those already receiving Food Bank assistance to receive more
fo.od. and Increased vanetIes of food. Food Bank staff estimates that total food distri butians
will Increase from .th<; current 2.5 million pounds per year to approximately 3.5 million
pounds per year within 12 months of obtai~ing the increased warehouse spacc. Thc)'
esllmate the number of resIdents served to Increase from 24,000 to 36.(XJO within I wo
years. The areas served will be generally the same as the current areas served.
b. Of the total number of persons or households entered above, how many will be low-
income (earning 51 % - 80% or less of the County Median income)?
36,000 ~households (circle the applicable unit)
All Dfthose served by the Food Bank's USDA and Brown Bag Programs fall well
below the low-income limits as defined by HUD. The USDA-EFAP program serves
approximately 4000 people, while tlr" Brown Bag program serves approximately 750. both
providing food on a monthly basis. Food Bank agencies are not required to document the
income levels of those they serve but essentially all of those served are residents in financial
need whose incomes probably fall within the low-income limits. Agencies serve
approximately 20,000 residents on an annual basis. In summary, almost all of the residents
served by the Food Bank currently and in the future qualify as low-income.
c. Of the total number of persons or households entered above, how many will be very
low-income (earning 50% or loess of the County Median income)?
18,000 C}ierson~ouseholds (circle the applicable unit)
All of those served by the LJSDA-EFAP program also fall below the very low-
income limits. Since the Brown Bag income limits for couples are slightly higher than the
HUD-defined very low-income limits. a small portion of Brown Bag recipients may not
qualify as very low-income. Most of them probably do. A significant portion of those
served by agencies would probably also qualify as very low-income. Food Bank staff
estimate that at least 50% of those served by the Food Hank probably qualify under the
very low-income guidelines. A similar estimate would apply to those additional residents to
be served by tlr" Food Bank's expansion.
- II -
2002 COBG Application Organization: Food Bank
S. Check any of the following eligible activity categories that apply to the proposed
project or program: (Refer to CDBG regulations and Guide to Elioible CDBG
Activities)
~ Acquisition of real property
Disposition of real property
_ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations, and/or
farms
Removal of architectural barriers
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
- Code enforcement
_ Historic preservation
- Commercial or industrial rehabilitation
_ Special economic development
_ Special activities by subrecipients
- Public services
_ Planning studies
- 12 -
2002 CDBG Application Organization: Fnnrl R~n1r
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or program
is not funded in the next year?
The low and moderate-income population in San Luis Obispo County is do<:umented in
Table 3 (page 6). Member agencies of the Food Bank and programs it operates currently serve a
significant portion of this population but much more can be done. Page 17 of the 'County of San
Luis Obispo 2000 Consolidated Plan' lists programs providing food assistance to the honlcless and
those struggling to afford housing (Addendum. page A4). As shown in Table I (page 3) of this
document, every program listed is an agency of the Food Bank, receiving from it at least a portion
of Ihe food served.
Through its agencies and programs. the Food Bank presently provides some food
assistance to approximately 26,000 of these low-income residents. In 1999 and again in 2000.
approximately 2.5 million pounds offood were distributed for an average of 104 pounds per
resident served. In 2001, it is expected that more than 3.0 million pounds of food will halT been
distributed, since for most of the year, the Food Bank has been able to operate out of a secund.
donated warehouse. The donated warehouse has only been made available on a temporary basis
however, because of the generosity of a private donor, while the Food Bank is waiting to move
into its larger facility. More food is available to our Food Bank, even much more. but because of
the size of the existing warehouse, no more can be handled there.
Table 4 (below) compares the Sail Luis Obispo County warehouse size with that of some
other Food Banks in the state. The SLO Food Bank is the smallest. The Santa Cruz County Food
Bank for example, one of the most successful in the state, serves a similar-sized poverty-level
population (California Department of Social Services figures) to our county. In 1998, they were
able to provide an average of 176 pounds of food to each poverty level person, but they operate ont
of a 14,000 square-foot warehouse.
Table 4
County I YY8 Pounds Poverty Level Pounds Warehouse
Population Distributed Size (sq. fl.)
Fresnu 2,440,000 140,000 17 2t,.OOO
Marin 1,900,000 I 1.500 165 12.000
San Luis Obispo 2,500,000 26,000 96 6.000
Santa Cruz 4,800.000 27,200 176 14.000
Santa Barbara 4,700,000 45.200 104 15.000
Solano 3,000.000 82,300 36 12.000
Tulare 4,000,000 69,100 58 13,000
With increased warehouse size, the SLO Food Bank can increase the number of agencies
served, the number of people served, and provide more pounds of food per person served.
An additional benefit that this project brings, besides the increased warehouse capacity. is
the fact that currently available operating funds that are used to pay rent will be able to be used for
- 13 -
Question #9 (continued)
other purposes. The Food Bank operates with an extremely small paid staff. who are significantly
underpaid. Most work is performed by volunteers. At times, some Food Bank operations sutler
because of the lack of availability of funds. To the extent that purchased warehouse space replaces
rented space, the Food Bank's financial base will improve which will improve all operations. Arter
labor, warehouse rental payments are cun-ently the Food Bank's biggest monthly expense.
Funding of this project now provides several benefits. First, the opportunity afforded by a
generous and cooperative landlord and developer may not exist for a great pcriod of time. Also, a
building of the right size, in the right location. with the proper zoning, etc. is difficult to find. In
fact, The Food Bank's Building and Site Committee searched for more than one year before
identifying this opportunity.
Along with the rest of Califomia real estate, a warehouse acquisition only becomes more
expensive with time.
Perhaps most importantly. Food Bank volume cannot grow heyond thc prl'sent willwnt
increased warehouse space. Those that presenlly and increasingly need lIlore Food Hank assistance
will not receive it.
- 14 -
2002 CDBG Application Organization: Food Bank
10. Please describe the specific organization(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience in operating similar programs;
etc.).
The overall responsibility for the implementation of this project rests with the Board of
Directors of the Food Bank. Floyd Butterfield, Chaimlan of the Board. and Sally Coons. Vice-
Chairman, have been involved in all aspects of this project from its inception. Floyd Butterfield is a
farmer and business man. He has been involved in the planning, designing, building and
managcmcnt of a widc varicty of projccts. Sally Coons is an Assistant Vicc.Prcsidcnt of Mission
Community Bank and Mission Community Development Corporation.
For marc than thc past two ycars, the Board has bccn awarc that warchousc spacc has
been a limiting factor in the Food Bank's ability to meet the demand for food resources in the
County. A Building and Site committee was formed to advise the Board of Directors regarding
possible locations and costs of expanded facilities. Sally Coous chairs this committee. A Capital
Campaign committee was also fonned to advise the Hoard of Directors regarding Ihe mcthod of
raising funds for additional facilities and to implement the approved plan. Sally Coons chairs this
committee, and more recently, Mary Lou Stemper has joined the Board of Directors and takcn
much of the responsibility for the Capital Campaign.
The new warehouse building is a part of a larger development project being built by
Hastings Enterprises of Paso Robles. Newlin Hastings, the owner of Hastings Enterprises. has
been a long-time supporter of the Food Bank. as well as several other cummunity-support
organizations. He is an original member of the Food Bank. 's Building and Sile committee. Mr.
Hastings will be instrumental in constructing the real estate transaction that will pass ownership of
thc newly-constructed warchouse from the bulider to the Food Bank.
Mr. Larry Ratncr is thc Food Bank's currcnt landlord. Hc has bcen and continues to be
very supportive of the Food Bank. Mr. Ratner recently donated $25,000 and pledged an additional
$75,000 to the Food Bank's Capital Campaign. His willingness to assist the Food Bank in this
project is one of the keys to its success.
To physically accomplish the move. the Food Bank will use its dedicated voluntcers.
without whom the Food Bank couldn't exist.
I certify that the information in this application is true and accurate to the best of my ability
and knowledge.
.. -I! to 2'1 01
Date
Floyd Butterfield Board Chairman
Printed or typed name Title
- 15 -
Addendum
l)age # Descriptioll
Al New Building Site Plan
A2 New Building Fluur Plan
A3 New Building Elevations
A4 Page 17 of '2000 Consolidated Plan'
AS... County-wide letters of support
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PROPOSED WAREHOUSE
FOOD BANI< COALITION OF
SAN LUIS OBISPO COUNTY
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Emergency Assistance:
Food distribution programs and soup kitchens provide hot meals, bags of groceries.
gasoline or grocery vouchers, motel vouchers, clothing, and information and referrals.
Programs serving the North County include Loaves and Fishes of Atascadero, Loaves and
Fishes of Paso Robles, and the Salvation Army. In San Luis Obispo, emergency
assistance is provided by Grass Roots II, Operation Outreach, People's Kitchen, and the
Salvation Army. Programs serving the South County include Harvest Bag, Five Cities
Christian Women's Food Distribution, South County People's Kitchen, and the Salvation
Army.
Emergency Shelter:
The shelters provide food, shelter, showers and a safe environment for their clients. These
shelters operate at full capacity. Services provided at these shelters include eligibility
assistance for SSI or other public benefits, transportation, substance abuse treatment, job
referrals, on-site emergency healthcare and transportation to medical facilities. family
planning services and child care. Existing shelters include the following:
Program: Economic Opportunity Commission Emergency Shelter
Location: San Luis Obispo
Capacity: 50 beds
Population served: All homeless
Geographic area: County-wide
Funding: CDBG, ESG, California DEO, United Way, FEMA EFS, SLO
County and SLO City, private donations
Program: Women's Shelter Program of San Luis Obispo
Location: San Luis Obispo
Capacity: 10 beds
Population served: Women and children who are victims of domestic violence I
Geographic area: County-wide II
Funding: County Marriage License Fees, United Way, State Funds, ,
ESG, private donations
Program: North County Women's Resource center and Sheller
Location: Atascadero
Capacity: 18 beds
Population served: Women and children who are victims of domestic violence
Geographic area: County-wide
Funding: County Marriage License Fees, ESG, FEMA EFS, private
donations
2000 Consolidated Plan (03/21/00) Page 17
San Luis Obispo County
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WUilollllloo!' Pu:J1^.K~r PtIM A.. (btfll A1.rr.dR, VIII C...., CarlO" It (111=,1 ntman.JtIt
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The Salvation Army
81 S Islay S""" (Chtmo (JH4111~ SINlrS)
1'., O/liel B9X 14109
S.4'N l.l/IS OBISP(), C~ P3-106.4109
TrI.p.Obe '.....2.4I."n: ("!) ~2!.J3
FOOD BANK COALlrION OP SAN LUIS OBISPO COUNTY
P.O. BOX 2070
PASO ROBLBS, CA. 9~447
JANUARY 8, 2001
Mr. Jim. Kelnper,
The Salvation Army wanlS to mid it" SUpp'JrI on your behalf iD acquiring a DeW and large.
warc:haUJe facility.
With a lalller facHit)', you-Will-bc able to purchase. male food s.nd pa~~ tht b~lIefits tQ
tho:;e or us in the conummity who reed the people in San Luis Obispo CO'Jl'Ity. -_._~--_.._---_.-
The Salvation Anny wishes you luck In roUt endeavor.
SincerelY,
C~~C-I"-
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1st Assembly of God
Arroyo Grande California
To Whom [t May Concern:
The Food Bank provides a valuable resource for our church
organization in aiding the needy in our oommunity. Under the current
rather-crowded circumstances, we believe that the Food Bank serves its
organizational clientele very well. However, we also recognize that if /I
larger warehouse facility were available to it, its services could be expanded
and improved even more.
{1.;~r-~-
Carolyn ensley
Church food coordinator
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To. CPIO CLtr-OOuatf Pl..n.~. - .
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-~~a.. .aa Raunah ~oardiBator o~ It.Pat. Pood Bapk,Arroyo. Gr.~de.
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It. fat. food h&Dk,reliee aQ taD Pa.D aa~le. Food ..nk coalition for
;
.- appBabl"".11 0... tbJ~d of tn t'aad f!':.... di..tt'ibutCld ..okly .... the
I oeed1 or thl. area(Arrnyo Gr.nde) Kajor it~Aia..dod vw8kly,to list
a few are a. rollowa.bul~ rlee,freab produc.,Creeh rruit etc. 0... it..
that 1. ~eque.ted aaoll not aY.ilable 18 ,ta118t papD~.
Kr.J1. Ke.per ..d Bt.~~ ~.. porrarmed yerf veIl in ptDYldlnv St.rat~
j tood bank yi~ ~D ..core mentioned itsae ~d manr_other food product..
j
1 I 8m a.a..lld at t.he jab Ji. .nd h1& dedicated IItU'f' do on a dally ba..h
, in the ~rT cra.pe~ warehou._ they do bUBta... rro.! J .. CDDrIda.t that
- In'o lacgar tOQ11tt1 ,an .van ~r.oter ael~tiloK ~ ~6 1~~B would' .
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bQg..., ...1J..blll.
Plea.e.a~lgy a larger taeility ~o becooe ayalJ.able 00 that ye cae .ak~
_ore . r our poor On
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1937 ~ver$ide Ave. + P. O. Box 884 + Paso Robles, California 93447-0834
* (P!<!ue adc!rese aU U.S. MaU only to the POtt Off tee Bqx) *
TELEPHONE: CSO!!) 238.20 J , ,~AX: (805) 2.3 7- I OQ ,
Reverend Ruben F. Tate1 Jr., Pastor
E-MAIl..: 2ndbptc@be6t1.net
Wednesday, January 3, 2001
CDBG City-County Partners.
Th.. S"cond Baptist Church at Paso Robles fully supports and urgeR cv'"'y
conllidcratinn pO'Mblc for the affirmative action on the applkatiuJ! being iliad" by Ihe San
Luis Obl.po County Food Bank Coalition for a fair share of CDBG funding to enahle the
Food Bank Coalition to expand its warehouse capacity and. operations.
The Second Baptist Church has for many years ,,!,onsorcd and fully operates the
Christ's Kitchen Mlni.m-y which provid.cs free hot. meals to anyone in need every day of t.he
week Mondoy through Friday from 11..30 AM 10 12: 30 PM. In the year 2000 alone the
Christ Kitchen has served OVER six thousand (6,000) meal. u.Jng voluntcer help from the
membership of the Second Baptist Church a., well as from other churches in this community
and. other capable and. generou~ people in the MmC community donating their time and
- e/forts to the MJn1sUj'.
Our clothing MinIstry provides clothing, shoes and other hou.ehold Hems as well as
.howcr baths and facilities for the San Luis Obispo County Health Dept. to provide medical
BeTYkes and t('sting aU at no cost to thc rl'.dpients most of whom are homele.ss people a.~ weli
as others with B dultinct need for thi" type of care and assistance. The needs or the pcoplc in
NorUlcrn San Lw.. Obispo County continue. to grow each day, each week and t'ach month.
This church makes available the "Pacc nnd r".::lIll1e. to thc Food Dank in Its dlsuihulion of Ule
Commodity Pood. each month at no cost and In supplying somt: persolJnel to assist in the
food distribution.
It is because o(these activities, as well as otlll~rs, that we arc keenly a",a'-e of the
urgent need of the Food Bank not only to continue their suppon of the.se aclJvlties hut 10
cnlarge their capacity to colket, store and di,tribute food stuff to the needy people in tht,
community particularly In the period of economic recession being encountered. While t/IP.
eosls uflIYing.... .rent, gasoline, utilities and other necessities have and continue Ie' Increase
the Central California Coast workers appcor to be .tuck in a part-time and minimum wage
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p~ TWO
danification which requires lIubstantial assistance from some 8~urces other than minlmum
wage and part.time empJoyrnent e"en with more than one spouse trying to work and pay
their bills.
TIIf! Food Bank with an enlarged and more conveniently located warehouse shaH be
ablc 10 sohcit alld collecl OIl1d du."trlbutc more food necessary for thC5C people and ntherwil'e
unattainable not only for Paso Robles area but for the entire North County area and to
better serve the needs of the entire County of San Luis Obispo with a greater supply of more
diverse food materials to satisfy the requirements of more people ov",' a b!'oader h"e.
Our c<'lltact with the Food Bank has been excellent and wc have found their services
to be thoruugh, responlllvc and re'pcnsible. The entire community will bene!lt fml11 any
such assistance that C,In be obtained by the Food Bank.
In Christ', Service,
RFf,Jr:vb
,
1~-~; ..1IJ1PM F~~ ~IW-S FAX S~VIC~ Il1*o 772 2157 P.l
ROAND,OAK of GOD
44S'Ch01TO Creek Road MotTO Bay. CA. 93442
Jan U8ly 8. 2001
0Ikc;,..,1,~
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W."WWWWTITr"'eeta
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I Food ~k Coalition or San luis County
I' 741 Pavo I'Il;1bl.. 51i..t .
. Paso Robles, '.C4. 93M8
,
! TI') Whom It Mey Con~m:
R-!Uahlwo""a.
O-o,;e~i8 ufSpIrlt The Focd Bank provides a valuable re.wun:e' for our emergency hO\.S~ill. faelllty
in aiding us in feeding the homele&6 in our community, Under the CU'Te'1t
A,.~ Of ODe 1;11.00 f'I1lher-orowdea oil'CUll'lllt.lno we bellM that the Food Bank _8 l!e
organlZllllonaJ cllentAll. wry well. HOWGwr, we also recognize Vlat If a larller
N .Non-P!Ot1t wa-eholJge facUlty werv 1MIf1~. to It, Its seMCC!$ could be expanded and
Imp~d ~YeIl I'JI<:Q.
.D-""",.....'M 10.00<1 Slncervly,
O-orOOOd Wen. ~~B~
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A-^u of One Body HI::;O. woo .
. GOIIernot
K-Ki118 e>I'XIniJi; Ploandoak of God
')wI ChIllI
WDW/51' ..
A Way of Life
Of~
GI'Q\lP of People
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-
WUlltIII Boo~1 ""'" A ~..ur f't~..\. Cbln, "/rod~. V'" CI..f CwIO; It eNol n'm~
rNmdrr o,ne"lIl T.rrllorlaJCOm'fI...... DI\II~lnI1AJ (;o~nu.cn6tt C_ om..,
4
o'OtINMOuu
The Salvation Army
81! Islny Sf"" (Ch()Tro 'lid /sl.)' S'Nm)
ptJ&' OffiCI Box 14109
S,iN !.UIS OB!SPO. C4 PJ.{06..{109
"'E"I.pb(lb~ &440UO'Jru: (105) ~'2s..u
FOOD BANK COALHlON OF SA1'J Hl1S OBTSPO COUI\TY
P.O. BOX 2070
PASO ROBLES, CA. 9~""7
JANUARY 8, 2001
\ir. Jim Kmn~I,
The Salvatloll Anr.y wants to add its SUPPMt 011 your behalf in acquir;IIB a DeW and larger
warehouse facility.
W,th a \aricr facility. you..will.bc able to purchase mOle food and pass the b~nefits tQ
tho.., orue in the corrunW1ity who fe.d the people in San Lu;s Obi.po COI)1'Ity.
----.----
The Sal\'It,ion Arm;i Wi5h~! YOllluck In rOUt endeavor.
sincer~~, . ~ '-
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c t'a.in'~ Cu ,'51111d Cue>1 HemMdez
j City of Arroyo Grande
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before
completing this proposal. A copy of a HUD-prepared COBG eligibility guidebook is available
upon request from county staff. Also, please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and phone number:
Economic Opportunity Commission of San Luis Obispo County, Inc.
1030 Southwood drive.
San Luis Obispo, CA 93405
Jim McNamara, Program Director 544-4355, ex!. 180
2. Title/name of proposed project or program:
EOC Home Repair Program
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please include a schedule of project/program
milestones.
Provide home repair services for very low income households residing in single family homes, mobile
homes and multi-family units throughout San Luis Obispo County. Repairs will include roofing, plumbing,
flooring, carpentry, electrical and drywall repairs. removal of architectural barriers (installation of
wheelchair ramps, hand rails and grab bars and the reconfiguration of bathrooms for access), correction
of safety related problems and building code violations, and the testing. repair and replacement of gas
appliances (water heaters, stoves, ovens, ranges and furnaces). The program will have an overall goal of
assisting 54 very low income households. The estimated average repair cost per household is $2,315.00
with a proposed maximum expenditure per household of $4,000.00 The target population will be reached
through EOC's existing outreach network and by the promotion of the service through other social service
agencies, non-profit organizations and community groups. EOC currently operates a home repair
program with CDBG funding in some areas of the County. If this application is funded as requested, the
program will be able to remain in continuous operation for the year, allowing EOC to address emergency
needs of clients as they arise while maintaining a small crew of home repair technicians year around to
handle ongoing home repair requests.
EOC is a licensed general contractor and home improvement contractor (State Lic.#623259). Work done
under this contract will be performed by EOC staff who have expertise in the various phases of
construction that are covered under the program. Existing vehicles, tools, equipment and storage space
will be used for the project.
The goal will be to serve the numbers of clients listed for each area within one year of starting the
contract. Quarteriy benchmark goals can be established with each contracting City and the County for
expenditures and the number of dients to be assisted.
In addition to completing needed home repairs, clients will be advised of a wide range of services
available to the lower income population through EOC and other social service organizations. If eligible
for one of EOC's weatherization programs, clients will also receive attic insulation, weatherstripping, water
2002 CDBG Application Organization: Economic Opportunity Commission of SLO County, Inc.
heater blankets, replacement of doors and windows, water saving devices, compact fluorescent lights and
energy conservation education.
4. Total amount of CDBG funds requested: $ 125,000
Please identify the jurisdiction(s) you are applying to:
San Luis Obispo County (unincorporated) and the Cities of Arroyo Grande, Atascadero, Grover
Beach and Paso Robles
If you are requesting CDBG funds from more than one jurisdiction, please break down the amount
shown above by the jurisdiction listed below.
City of Arroyo Grande: 25.000 City of Paso Robles: 25.000
City of Atascadero: 25.000 City of San Luis Obispo: 0
City of Grover Beach: 25.000 Unincorporated community of:
County-wide: 25,000
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 125,000
2. Other funds (please describe below) $ 0
Total Revenues $ 125,000
a. Expenditures: List below by item or cost category.
Program Salaries $ 66,742.74
Construction Materials 38.906.00
Rent (office and warehouse) 4,752.00
Vehicles (fuel and maintenance) 3,300.00
Supplies, telephone, insurance 2,040.00
Administration 9.259.26
Total Expenditures $125,000.00
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
below that applies to the proposal, and explain how the project or activity meets that national
objective.
a. ----X- Benefits low and moderate-income persons as defined by the U.S. Department of Housing
and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or
residents in a particular area of the county or participating city, at least 51 percent of whom are
low and moderate-income persons. See current income limit schedule in the Request for
Proposals.
2-
2002 CDBG Application Organization: Economic Opportunity Commission of SLO County, Inc.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
The Home Repair Program is targeted at exclusively at low and very low-income households. To be
eligible for assistance under the program, all clients must meet eligibility guidelines as defined by HUD.
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project (regardless of income
group):
54 Persons';'ousehold~ (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be low-income
(earning 51% - 80% or less of the County Median income)?
o Persons.1household~ (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be very low-income
(earning 50% or less of the County Median income)?
54 Persons';'ousehold~ (circle the applicable unit)
Projected households to be served by jurisdiction:
City of Arroyo Grande: 11 very low income households
City of Atascadero: 11 very low income households
City of Grover Beach: 11 very low income households
City of Paso Robles: 11 very low income households
County Unincorporated Areas: 10 very low income households
3-
2002 CDBG Application Organization: Economic Opportunity Commission of SlO County, Inc.
8. Check any of the fOllowing eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Elioible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of bUildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals. families, businesses, non-profit organizations, and/or farms
-2L Removal of architectural barriers
.L Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
- Public services
- Planning studies
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences If the proposed project or program is not funded In the next year?
Adequate housing continues to be one of the most crucial needs for our County's lower income
population. The problem is being addressed through a variety of methods, including the Homeless
Shelter, subsidized housing programs through the Housing Authority and the construction of housing by
People's Self Help Housing Corporation. There remains, however, a large percentage of the low income
population that resides in existing housing that is often substandard and in need of repairs. EOC's Home
Repair Program addresses this problem by providing a variety of home repairs for lower income families,
seniors and disabled individuals. Needed repairs include the removal of architectural barriers that restrict
4-
2002 CDBG Application Organization: Economic Opportunity Commission of SLO County. Inc.
disabled and elderly individuals' abilities to move in and around there own homes. This is accomplished
through the installation of wheelchair ramps, grab bars, handrails, accessible showers and widened
doorways. Other repairs include roofing, carpentry, electrical, drywall, flooring, plumbing repairs ranging
from leaky pipes to broken water heaters, safety related repairs and water damage restoration.
Completing these repairs helps improve existing housing stock, oftentimes allowing people to stay in their
own homes longer, while addressing the housing problem in a cost effective manner.
EOC currently operates a Home Repair Program in some areas of San Luis Obispo County. It is
targeted at the very low income population (as defined by HUD) residing in both rural and urban parts of
the county. If the program is funded as requested in this proposal, home repair services will continue
through next year, enabling EOC to maintain continuous operation of the program so that emergency
repair needs can be met countywide.
10. Please describe the specific organization(s) method to implement the proposed project or
program: (single or multiple group, with roles; public agency?; non-profit?; for-profit?;
experience in operating similar programs; etc.).
EOC is a private non-profit corporation with over 35 years of experience serving our county's lower
income community. The program will be administered directly by EOC's Energy Conservation Services
department, which has over 20 years experience operating home repair, weatherization and energy
conservation. Additional labor for home repair projects will be provided by corpsmembers from the
Califomia Conservation Corps. The corpsmembers labor is provided at no cost to the CDBG funded
home repair program. Corpsmembers work under the direction of experienced technicians and receive
on-the-job training while providing free labor to the program. increasing the benefit level of the program by
enabling a greater number of households to be served. EOC works Closely wi\h a variety of private non-
profit and public social service agencies including the Area Agency on Aging, Lifesteps, Transitions, Adult
Protective Services, Social Security Administration, and local senior centers while also benefiting from
EOC's own community outreach efforts in Head Start, Health Services. Migrant Head Start, Promotoras
Comunitarias and State and Utility Company funded weatherization programs.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge.
~J&;;~ /d /OCj ;2;/
,
gnature Date
Elizabeth "Biz" Steinbera Executive Director
Printed or typed name Title
5-
) CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
1. Name and mailing address of applicant organization, with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY. INC.
EOC Health Services
Teen Academic ParentinQ ProQram ITAPPI
1030 Southwood Drive
San Luis Obispo, CA 93401
Raye Fleming, Health Services Director (805) 544-2478 x 11
2. Title/name of proposed project or program:
Operating expenses for the Teen Academic Parenting Program (TAPP)
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please include a schedule of project/program
milestones.
EOC's Teen Academic Parenting Program serves pregnant and parenting teen moms, parenting dads,
their children age 0-5 years old, and the siblings of the parenting teens. Services are provided in Paso
Robles, Atascadero, San Luis Obispo, North Coast, and the South County. The population served is
predominately low-income and approximately 44% is Hispanic. TAPP ensures that pregnant and
parenting teens receive health, education, and support to improve pregnancy outcomes, complete high
school education, improve parenting skills, reduce subsequent pregnancies, and experience a sense of
connection with a positive role model. Asset development is the context for delivering all T APP services.
This not only helps the parents and their siblings but also teaches them how to develop assets in their
own children. Services provided by TAPP Case Managers include:
. Development of a case plan
. Development of a supportive Individual Service Plan
. Oversight and monitoring of monthly contacts
. Provision of health, nutrition, child development, parenting assessment and education to enhance
parenting skills
. Provision of short and long term planning to implement health (including pregnancy prevention),
nutrition, child development, and parenting skills
. Development of short and long term educational assessment and planning which will lead to high
school graduation or the equivalent
. Review and monitoring of school attendance and performance
. Identification and facilitation of necessary child care
. Referral to necessary agencies and community resources such as health care, family planning,
nutrition, health education, adoption counseling, mental health, substance abuse, domestic violence,
transportation, housing, education, financial, emergency, legal, child care, and parenting education
services, as needed
Milestones: all services are ongoing throughout the program year.
4. Total amount of CDBG funds requested: $ 14,400
City of Arroyo Grande $ 3,600
City of Atascadero 3,600
City of Grover Beach 3,600
City of Paso Robles 3.600
TOTAL $ 14,400
2002 CDBG: TAPP Economic Opportunity Commission of San Luis Obispo County
The Teen Academic Parenting Program provides services to teen mothers, fathers, and their siblings.
CDBG funds will be used to support services for pregnant and parenting teens in Paso Robles,
Atascadero, Grover Beach, and Arroyo Grande. If CDBG funding is granted to the Program, these cities
will not be approached for funding from their respective "Grants In Aid" programs.
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG funds requested $ 14,400
2. Other funds - Please see Attachment A 244.854
Total Revenues $ 259,254
b. Expenditures: Please see Attachment B.
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
below that applies to the proposal, and explain how the project or activity meets that national
objective.
a. ..L Benefits low and moderate-income persons as defined by the U.S. Department of Housing
and Urban Development (HUD).
b. _ Aids in the prevention or elimination of slums or blight.
c. _ Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community, and no other
funding sources are available.
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project (regardless of
income group):
We project that 247 teenage mothers, fathers, and siblings will be served in the coming
year.
b. Of the total number of persons or households entered above, how many will be low-
income?
Approximately 67 clients will be low income.
c. Of the total number of persons or households entered above, how many will be very low-
income?
Approximately 180 clients will be very low income.
2
2002 CDBG: TAPP Economic Oooortunitv Commission of San Luis Obisoo County
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
~ Public services
- Planning studies
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences if the proposed project or program is not funded in the next year?
The T APP Program was originally established in response to the significant increase in teen births in
our county and the resulting gaps in services for pregnant and parenting teens. When teens become
parents, the social and economic realities are overwhelming. Problems .faced by pregnant and
parenting teens include isolation and loss of a viable social network; lack of transportation to school,
employment, and health and social services; lack of child care: lack of coping skills; dropping out of
school; subsequent pregnancies; gang involvement; and use of alcohol, tobacco, and other drugs.
Substance abuse has its own associated risks such as poor pregnancy outcome, poor judgment and
risk assessment, and poor impulse control, all of which contribute to a greater risk of harm to a baby.
T APP participants' lack of parenting skills, low levels of knowledge of child development and age
appropriate expectations, ignorance of indications that a baby is sick or distressed, lack of positive
role models for parenting, and marginal nutritional practices combine to place their babies at an
alarmingly high risk of abuse, neglect, ill health, and accidents.
3
2002 CDBG: TAPP Economic Oooortunitv Commission of San Luis Obisoo County
The TAPP program has evolved into a highly-effective case management approach which is caring,
flexible, and very responsive to the needs of local clients and the community in which they live. TAPP
has incorporated the Cal-Leam program and Adolescent Family Life Program (AFLP) into its scope of
practice. Currently, more than 200 teens in at-risk environments are served through subcontracts with
the Department of Social Services and County Health Department. These contracts, along with a
United Way grant and private donations, help to fund this critical program.
The County's AFLP funding requires a 20% local match. Though United Way has shown consistent
support, the amount of their funding has decreased and thereby created a need for CDBG funding to
help us meet that match in order to sustain this vital program. Without CDBG funding support, we risk
losing the opportunity to reach many of the County's pregnant and parenting and helping them to
become successful in parenting, finishing their education. and being financially stable and
independent.
10. Description of specific groups proposed to Implement project or program: (single or
multiple group, with roles; non-profit or for-profit, experience, etc.).
The EOC Health Services Division's Teen Academic Parenting Program has a paid staff that includes
seven licensed social workers, a parent educator and a supervisor. The social workers provide case
management services through home visits, school visits and bi-weekly support groups. Each social
worker covers a specific geographic area of the county with one in Paso Robles, one in Atascadero, one
in San Luis Obispo and the Coast, two in South County, one at Lopez High School, and one male case
manager for teen dads.
The Teen Academic Parenting Program Network was established in 1986 to serve the very vulnerable
population of pregnant and parenting teens. EOC Health Services collaborates extensively with all
partners ofthis network including: Department of Social Services' Adoption and GAIN programs, Private
Industry Council, County Health Department, AmeriCorps, County Office of Education, school nurses.
and U. C. Cooperative Extension's Nutrition Program.
I certify that the information In this application is true and accurate to the best of my ability and
knowledge.
~~
Eliz eth "Biz" Steinberg, Executive Dir
4
2002 CDBG: TAPP Economic Opportunity Commission of San Luis Obispo County
Attachment A
2002 Non-CDBG Funding Sources for
EOC Teen Academic Parenting Program (TAPP)
SOURCES OF NON-CDBG FUNDS
County of San Luis Obispo AFLP/Cal-Learn $224,880
United Way 5,000
EOC Contribution 14,974
Total Projected Non-CDBG Funds $244,S54
2002 CDBG: TAPP Economic Opportunity Commission of San Luis Obispo County
Attachment B
Expenditures for 2002
EOC Teen Academic Parenting Program (TAPP)
USES OF FUNDS
TAPP Operations
Salaries and Wages $215,388
Travel and Transportation 12,550
Office Expenses (rent, personnel hiring,supplies ) 7,612
Indirect & Administrative Expense 19,204
Utilities 3,500
Training 1,000
Total TAPP Budget $259,254
CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
1. Name and mailing address of applicant organization, with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INC.
EOC Health Services
Fortv Wonderful ProQram
1030 Southwood Drive
San Luis Obispo, CA 93401
Raye Fleming, Health Services Director (805) 544-2478 x 11
2. Title/name of proposed project or program:
Operating expenses for Forty Wonderful Program
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please include a schedule of project/program
milestones.
CDBG funding to EOC's Forty Wonderful Program would be used to subsidize low-income, uninsured and
underinsured women, age 40 and older, throughout the county. Pre- and postmenopausal women would
receive routine pap smear screenings; pelvic exams; breast exams; testing for anemia, colo-rectal exams;
follicle stimulating hormone testing; complete blood chemistry; and appropriate medical referral as
needed. Hormone replacement therapy will be provided as appropriate. Services are delivered by nurse
practitioners.
Forty Wonderful Program services are offered at four EOC Health Services clinics in the county. A sliding
fee scale is based on the woman's income .and estimated co-payments range from $0 to $35 for the
examination and lab tests. EOC's purchasing contracts with pharmaceutical companies allows the
patients to receive hormone replacement therapy at a greatly reduced cost.
Milestones: all services are ongoing throughout the program year.
4. Total amount of CDBG funds requested: $ 8,000
City of Arroyo Grande $2,000
City of Atascadero 2,000
City of Grover Beach 2,000
City of Paso Robles 2.000
TOTAL $8,000
IfCDBG funding is granted to the Forty Wonderful Program, these cities will not be approached for
funding from their respective "Grants In Aid" programs. The City of San Luis Obispo and the County
support this program through their "Grants In Aid" and Community Based Organization funding
processes. The cities of Morro Bay and Pismo Beach do not participate in the urban county CDBG
process; therefore, the Forty Wonderful Program will continue to seek support from their "Grants In Aid"
programs.
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG funds requested $ 8,000
2. Other funds - Please see Attachment A 33.922
Total Revenues $ 41,922
b. EXDenditures: Please see Attachment B.
2002 CDBG: 40 Wonderful Economic ODDortunitv Commission of San Luis ObisDO County
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
how the project or activity meets that national objective.
a. ...K- Benefits low and moderate-income persons as defined by the U.S. Department of Housing
and Urban Development (HUD).
b. _ Aids in the prevention or elimination of slums or blight.
c. _ Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community, and no other
funding sources are available.
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by income group as follows:
a. Total number of families (or persons) to benefit?
Our countywide goals for 2002 will be to provide outreach and education to 1,000 women. to
provide a clinical breast exam and cancer screening to 600 women, and to refer and assist 600
women to obtain mammograms.
b. How many of them will be low-income?
All clients will be low-income or very low-income.
c. How many of them will be very low-income?
All clients will be low-income or very low-income.
8. Check any of the fOllowing eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families. businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
2
2002 CDBG: 40 Wonderful Economic Oooortunitv Commission of San Luis Obisoo Countv
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
-1L Public services
- Planning studies
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences if the proposed project or program is not funded in the next year?
The American Cancer Society's Cancer Facts and Figures cites cancer rates in San Luis ObisDO Countv
at a rate 13 Dercent hiqher than the State averaqe. According to the ACS, "a lack of health insurance is
associated with lower survival among breast cancer patients." Breast cancer patients with low incomes
have lower 5-year relative survival rates than higher-income patients. California State data suggests that
much of the difference in survival rates between cancer Datients with low socioeconomic status and those
in hiqher income brackets is due to late diaqnosis. Unfortunatelv with breast and cervical cancer.
svmDtoms occur late in the disease Drocess and earlv screeninq qreatlv enhances the cure rate and
ultimate treatment costs.
Locally, the funding available for screening exams of non-contracepting women, other than through our
Forty Wonderful Program, is very limited. The only other agency is the Public Health Department whose
services are limited to pap smears and clinical breast exams. Public Health services are difficult to access
due to heavily impacted scheduling and the much higher cost of services to the patient. All other
available funds are for after a problem is diagnosed. Without the Forty Wonderful Program. significant
gaps in services would remain. The Forty Wonderful Program also provides hormone replacement
therapy, which is known to reduce postmenopausal risks of cardiovascular disease and osteoporosis.
Cardiovascular disease is the number one cause of mortality in women over 55. Almost one in every
two women will die of heart disease, stroke or cardiovascular disease. A study published in the journal
Obstetrics and Gynecology provides strong evidence that taking estrogen hormone pills significantly
reduces the rate of death from all causes for postmenopausal women, and offers even greater protection
against heart attacks and strokes. Overall mortality rates for hormone users was 46 percent below that
of non-users, and 60 percent below and 73 percent below, for coronary heart disease and stroke,
respectively.
Osteoporosis affects 20 million people in the U.S. with costs of hip fractures alone at $600 million
annually. Loss of bone density and the resulting falls and fractures are major contributors to loss of
independence and premature institutionalization for seniors. The benefit of hormone replacement therapy
in prevention of osteoporosis has been known for some time.
The Forty Wonderful Program strives to reduce mortality, and improve early detection and
intervention of chronic disease and cancer. Specifically in the Forty Wonderful Program, our highest
priority is to assist women age 40 and older with early detection of life-threatening cancer. Since the
aging process is also a contributing factor in the risks for breast and cervical cancer, these screening
exams become more vital as a woman grows older. With early access to the health system and
diagnosis of problem conditions, financially and emotionally costly treatment can be averted.
Without CDBG funding, the Forty Wonderful Program would be less able to fill the gaps in available
preventative healthcare services. This creates the likelihood that women in this vulnerable age and
income group would not be able to access medical care until a serious, and potentially life-threatening,
condition had been diagnosed through the other limited services available.
3
2002 CDBG: 40 Wonderful Economic Oooortunitv Commission of San Luis Obisoo County
10. Description of specific groups proposed to implement project or program: (single or
multiple group, with roles; non-profit or for-profit, experience, etc.).
The Forty Wonderful Program is part of EOC's Health Services Division. The Health Services Division has
been serving San Luis Obispo County's low-income population since 1972. Prevention of health
problems is the primary focus of our medical and educational services. Through a wide array of programs
we strive to improve the quality of health of County residents.
Because of the medical nature of the services provided. paid staff provides most direct client services.
Nurse Practitioners provide medical care at our four clinic sites. We also have two volunteer consultant
OB/GYN doctors who work with us on any abnormal findings or referrals for breast and cervical cancer.
Interns from Cal Poly are utilized to conduct patient satisfaction surveys and develop education materials.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge.
/~p~ s~ ~
ll''\ \ {o/()-(p()f
Elizabeth "Biz" Steinberg, Executive Di or Date I
4
2002 CDBG: 40 Wonderful Prooram Economic ODDortunitv Commission of San Luis ObisDO County
Attachment A
2002 Non-CDBG Funding Sources for
EOC Forty Wonderful Program
SOURCES OF NON.CDBG FUNDS
EOC Fundraising/Contribution $16,453
County of San Luis Obispo CBO funds 5,052
Patient Revenue/Medi-Cal 5,000
Other Cities Income 5,917
Donations 1,500
Total Projected Non-CDBG Funds $33,922
2002 CDBG: 40 Wonderful Proaram Economic ODDortunitv Commission of San Luis ObisDo County
Attachment B
Expenditures for 2002
EOC Forty Wonderful Program
USES OF FUNDS
Forty Wonderful Operations
Salaries and Wages $20,472
Medicine 2,335
Mammograms/Pap Smears 13,000
Indirect & Administrative Expense 3,105
Office Expenses (rent, personnel hiring,supplies ) 1,804
Transportation 1,206
Total Forty Wonderful Budget $41,922
CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
1. Name and mailing address of applicant organization, with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY. INC.
EOC Health Services
Senior Health Screenincl
1030 Southwood Drive
San Luis Obispo, CA 93401
Raye Fleming. Health Services Director (805) 544-2478 x 11
2. Title/name of proposed project or program:
Operating expenses for Senior Health Screening
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please include a schedule of project/program
milestones.
The Senior Health Screening team consists of EOC's registered nurse and a clerk/aide. as well as
volunteer hearing and vision specialists. This team carries all equipment and supplies with them to 20
senior-focused sites throughout the county. Services include: blood pressure, pulse, hemoglobin. blood
glucose, cholesterol, hemocult (to detect colo-rectal cancer), glaucoma, and hearing screening, as well as
flu vaccines. Clinics arE! conducted regularly at local churches, senior centers, residential facilities. mobile
home parks, and other locations where seniors gather. Educational topics include diet, exercise, lifestyle
modification, reinforcement of medication compliance, bereavement issues. and referrals to other health.
social, and legal services. .
CDBG funds will enable EOC's Senior Health Screening Program to continue serving San Luis Obispo
County seniors. many of whom are unable to access health screening services. In addition to ongoing
clinics, Senior Health Screening will use funds to bring services to well-attended health and cultural fairs
in rural communities. These fairs are often a central part of life in many areas and will provide excellent
opportunities for reaching seniors. Program staff will provide clinics at four community health or cultural
fairs in rural areas over the next year. Additionally, CDBG funds will be used to provide hemocult (colo-
rectal cancer) and cholesterol testing for seniors who cannot afford to pay.
Although medically one of the most vulnerable segments of the population, seniors are often reluctant or
unable to go to a doctor or get advice about a physical problem or change. The convenience of the
regular Senior Health Screening Program. and the comfort and informality of dealing in a low-stress
environment with staff members who are friendly and familiar, help make the screening process more
effective. As a trusted resource. Senior Health Screening is able to help seniors identify possible
problems, make referrals and provide health education, support and social interaction.
There are numerous examples of serious health problems. which might otherwise have been ignored.
that have been detected and treated because of this: for example, in one case the Senior Health
Screening nurse detected a low hemoglobin level and referred the senior to a physician who identified a
colon tumor as the cause; in another case. a senior mentioned her increasing loss of equilibrium and was
referred for additional tests which revealed a brain tumor. In both cases, early detection resulted in
successful surgical outcomes for these seniors.
Senior Health Screening assists seniors to maintain their health and independence and to avoid
premature and costly institutionalization. CDBG funding plays an essential role in continuing and
expanding these critical services to the county's low-income seniors.
Milestones: all services are ongoing throughout the program year.
2002 CDBG: Senior Heaith Screenina Economic ODDortunitv Commission of San Luis ObisDO County
4. Total amount of CDBG funds requested: $ 16,000
City of Arroyo Grande $ 4,000
City of Atascadero 4,000
City of Grover Beach 4,000
City of Paso Robles 4.000
TOTAL $ 16,000
If CDBG funding is granted to Senior Health Screening, these cities will not be approached for funding
from their respective "Grants In Aid" programs. The City of San Luis Obispo and the County support this
program through their Grants In Aid and Community Based Organization funding processes. The cities of
Morro Bay and Pismo Beach do not participate in the urban county CDBG process; therefore. Senior
Health Screening will continue to seek support from their "Grants In Aid" programs.
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG funds requested $ 16,000.00
2. Other funds - Please see Attachment A 57.475.00
Total Revenues $ 73,475.00
b. EXDenditures: Please see Attachment B.
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
how the project or activity meets that national objective.
a. ...2L- Benefits low and moderate~income persons as defined by the U.S. Department of Housing
and Urban Development (HUD).
b. _ Aids in the prevention or elimination of slums or blight.
c. _ Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community, and no other
funding sources are available.
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by income group as follows:
a. Total number of families (or persons) to benefit?
Our countywide objective is to provide 3,000 clinic contacts resulting in 12,000 units of service
including screening tests, counseling. education, and referral.
b. How many of them will be low-income?
All clients will be low-income or very low-income.
c. How many of them will be very low-income?
All clients will be low-income or very low-income.
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
2
2002 CDBG: Senior Health Screenina Economic Opportunity Commission of San Luis Obispo County
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
..lL Public services
- Planning studies
9. Describe the need and the degree of urgency for the proposed project or program. What
would be the consequences if the proposed project or program is not funded in the next year?
From an editorial in the October 1997 American Journal of Public Health, "the most important health
problem of developed nations is the need for a reduction in the morbidity of our aging populations. With
the average age of populations increasing, prevention of morbidity associated with aging represents a
central issue for future health." As is the trend nationwide, San Luis Obispo's senior population has
increased at least 30% over the last 15 years and is currently estimated at 54,500. At least 3,000 of
these seniors live at or below the poverty line and another 5,000 are considered low-income.
The delivery of affordable quality health care is a serious need for local seniors living on fixed incomes.
When seniors are poor, non-English speaking, or geographically or culturally isolated, the physical
process of aging becomes more difficult for them, their families, health care givers, and communities.
Basic health screenina. education and preventive care are critical to. the phvsical. mental and social well-
beino of our senior communitv. Seniors who lack transportation and access to affordable health care.
remain at risk for undetected health hazards or even life-threatenino conditions.
Senior Health Screening promotes preventative health through early detection and education for low-
income seniors throughout San Luis Obispo County. For several years Senior Health Screening
collaborated with the County Health Agency's Preventive Health Care for the Aging (PHCA) program
which provided a single comprehensive health assessment, and then referred seniors back to Senior
Health Screening for ongoing monitoring. Since PHCA lost its funding there is no other
prooram like Senior Health Screenino in the countv.
Historically, Senior Health Screening Program has been funded by the County, local cities, United Way,
and private donations. However, increased competition for funding and escalating client need demand
that we further diversify our funding. Without CDBG support, our ability to maintain the level of this
essential preventive healthcare service in the county would be compromised.
3
2002 CDBG: Senior Health Screenina Economic Oooortunitv Commission of San Luis Obisoo County
10. Description of specific groups proposed to implement project or program: (single or
multiple group, with roles; non-profit or for-profit, experience, etc.).
As the county's Community Action Agency, EOC has provided critical services to low-income San Luis
Obispo County residents since 1965. We have operated this program, the county's only Senior Health
Screening Program, for over 20 years. EOC Health Services has a long history of working with city,
county and private agencies. Program staff members are on local committees including the Adult Day
Health Center Advisory Council, American Cancer Society Board, Long-Term Care, and Continuity of
Care committees.
Senior Health Screening collaborates with agencies and organizations that sponsor street fairs, health
fairs or other such community events. Other collaborative entities who coordinate services and resources,
and cross-refer for patient services include: lifeSpan, the Area Agency on Aging's Vial of Life Program,
SLO County Library, Hurley's Pharmacy, the American Heart Association, the Senior Nutrition program,
and EOC's Forty Wonderful Project.
The Program also collaborates with volunteer hearing and vision professionals in order to provide those
specialized services and with staff/volunteers of the senior and community centers, apartment complexes,
churches, and other sites where clinics are operated.
I certify that the information in this application Is true and accurate to the best of my ability and
knowledge.
tor Date
4
2002 CDBG: Senior Health Screenina Economic Opportunity Commission of San Luis Obispo County
Attachment A
2002 Non-CDBG Funding Sources for
EOC Senior Health Screening
SOURCES OF NON-CDBG FUNDS
County of San Luis Obispo CBO funds $22,454
EOC Contribution 17,336
Other Donations/Patient Fees 8,775
Other Cities Income 6,240
United Way 2,670
Total Projected Non-CDBG Funds $57,475
2002 CDBG: Senior Health Screenino Economic ODDortunitv Commission of San Luis Obis DO County
Attachment B
Expenditures for 2002
EOC Senior Health Screening
USES OF FUNDS
Senior Health Screenina Ocerations
Salaries and Wages $53,984
Program Supplies 6,050
Indirect & Administrative Expense 5,443
Office Expenses (rent, personnel hiring,supplies ) 4,218
Transportation 2,000
Training 500
Utilities 780
Maintenance & Repairs 500
Total Senior Health Screening Budget $73,475
COUNTY OF SAN LUIS OBISPO ~ECEIVED
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR OCT 2 9 2001
(Attach additional sheets if necessary)
Planning & Bldg
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before
completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available
upon request from county staff. Also. please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and phone
number:
Big Brothers Big Sisters of San luis Obispo County
PO Box 12644
San Luis Obispo, California 93406
Contact Person: Gail Gresham (805) 781-3226 or 466-3570 ext 11
2. Tltle/name of proposed project or program:
Big Brothers Big Sisters of San Luis Obispo County
Capacity Building of Mentoring Programs for
Disadvantaged and At-Risk Children
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please Include a schedule of project/program
milestones. ~ f"'-'/!S Jc,. of b
4. Total amount of CDBG funds requested: $ 109.125
Please identify the jurisdiction(s) you are applying to:
All areas of San Luis Obispo County (see below)
If you are requesting CDBG funds from more than one jurisdiction, pleasa break down the amount
shown above by the jurisdiction listed below.
City of Arroyo Grande: 8% $8.730 City of Paso Robles: 18% $ 19.642.50
City of Atascadero: 17% $16.551.25 City of San Luis Obispo: 31% $33.828.75
City of Grover Beach: 8% $8.730 Unincorporated community of:
North Coast (Los Osos-Cambria) 10% $10,913
County-wide:Other communities in the County
(rom NipomolOceano to Shandon/San Miguel 8% $8730
(% taken from Clinica/ Proaram Directors October 2001 Reoort Attached)
Big Brothers Big Sisters of San Luis Obispo County -Answers to # 3 (Page 1a)
OescrlDtlon of arouDS who will benefit and how they will benefit from Proaram
More than half the young people currently served by Big Brothers Big Sisters of San Luis
Obispo County (BBBS-SlO) come from high-risk families with one incarcerated parent. School-
aged children are waiting for their own positive role model, a mentor, a Big Brother or Big Sister
to provide guidance, hope and life enhancing skills and experiences. More children in our
community need to have a Big Brother or Sister to foster resistance and break the cycles of
crime and dependency, drug and alcohol abuse, truancy, and unplanned pregnancy. BBBS-
SLO targets school-aged children primarily from single family, lower income homes. Many of the
children and youth are from families with a history of physical and emotional abuse, and/or drug
and alcohol abuse. Most of these families are part of the CalWorks, welfare to work program,
and many receive Section 8 housing assistance.
Big Brothers Big Sisters of San Luis Obispo County is an asset based long-term investment as
reflected in studies such as the one conducted by the Califomia Mentor Foundation. That study
showed that of 57,000 young people in mentor programs in 1999:
.,.. 98.4% stayed in school.
.,.. 85.25% did not use drugs,
.,.. 97.9% did not become a teen parent,
.,.. 9S.2% did not jOin a gang.
It has also been documented that youths mentored by a Big Brother or Sister are more likely to:
.,.. seek higher education and career goals,
.,.. avoid recidivism
.,.. make healthier choices.
A Clinical Program Director, with a Master's degree, supervises college degreed professional
Case Managers to provide scheduled ongoing guidance, support and supervision for the match
and family. Big Brothers Big Sisters provide volunteer orientation, screening, training and the
professional Case Management components of the program, adheres to strict background
standards, rigorous training processes, and high quality ongoing case management policies and
procedures. Case Managers assist in the measurement of match goals by using statistical
outcome study tools.
Targeted marketing strategies are used to identify potential volunteers, and carefully recruit 61g
Brother and Big Sister mentors. The volunteers are comprehensively screened, trained and
matched. Big Brothers and Big Sisters spend a minimum of six hours a month with their "Little".
The time commitment is three hours twice a month of one-te-one mentoring, and a telephone
contact on the altemate week. College students commit to the relationship for the school year.
Non-students commit to their relationship for a year
Additional funding would be used to provide an increased number of Empowerment Trainings
for at-risk children/youths and their guardian, and an increased number of Volunteer Trainings
for Big Brothers and Big Sisters. These additional trainings are necessary to support growth.
Small group Empowerment Trainings give children and their families the tools for sexual abuse
prevention and identification, as well as other safety issues. BBBS-SLO follows and teaches
best practices that include cultural sensitivity and diversity-inclusion.
This program, BBBS-SLO collaborates with the City of San Luis Obispo school personnel,
recreational facifities, SLO County Departments of Social Service and Probation, CASA Court
Appointed Special Advocates, and AmeriCorps, and Saf-Soc.
BBBS-SLO goals and measurable outcomes are charted twice a year, (see_attachments).
Big Brothers Big Sisters of San Luis Obispo County Page 1 b
Location of Prolect:
BBBS-SLO has office space centrally located at 1880 Santa Barbara St., in the City of
San Luis Obispo. BBBS-SLO also has access to office and/or meeting space at SAF-
SOC (SLO County Department of Social Services System of Care) in both North and
South San Luis Obispo County, Public Golf Course meeting rooms, Churches, and other
public meeting locations. The activities and one-to-one relationship between the mentor
and mentee take place throughout the County. The mentor-mentee matches are
encouraged to spend recreational time together that costs very little money, or is free,
i.e. hiking, bike rides, the beach, etc.
GeOQraDhlc Areas Served
All areas of San Luis Obispo County
Proiect Milestones
Timeline
Recruit Case Manager & support staff First month
Recruit Big Brothers & Sisters Ongoing
Orient Big Brothers & Sisters Ongoing
Screen & interview potential "Bigs" As they apply and as needed
Train mentors, children and/or guardians Weekly
Do home assessments of "Bigs" Ongoing, and as needed
Do home assessments of "Littles" Ongoing, and as needed
Make Big/Little matches Ongoing, and as needed
Supervise staff and matches Ongoing
Evaluate matches Twice a year
Provide ongoing case management Daily, and scheduled
Case Reviews Weeklv. Month Iv. Quarterlv and annuallv reviews
Plan and have recreational activities Monthly
(for all matches and children waiting to be
matched, the 'Cadets')
Participate on the "SAF-SOC' team(s) As scheduled
Big Brothers Big Sisters of San Luis Obispo County
5. Please describe the budget for the proposed project or program.
Breakdown of Cost Der averaae Bia Brothers Bia Sisters One-ta-One
Mentor-Mentee "Match" with Onaoina Case-Manaaement
The EXDense of Each New Match for a Year
. Recruit Big Brothers & Sisters $85.
. Orient potential Big Brothers & Sisters ("Bigs") $50.
. Screen & interview potential "Bigs"
(fingerprinting, local police, sheriff,
DMV records, interview references) $175.
. Train mentors, children andlor guardians $ 85. (@ 3 hours each)
. Do home assessmentslwritten evaluation of "Bigs" $150.
. Do home assessmentslwritten evaluation
of "Littles" and his family life $150.
. Make Big/Little matches & meet with match
at one of their homes $85.
. Professional Case Management $500. (a year)
. Evaluate matches twice a year $150.
. Provide monthly recreational activities $ 25.
(for all matches and children waiting to be
matched, the "Cadets')
Average Cost per year for a new "Match" $1455.00
Revenues:
1. CDBG Funds requested $109,125
(funding for an additional 75 mentor-mentee matches at $1455 pet match)
2. Other funds (please describe below) $ 425,000
(Note that County DSS funds 75 matches a month fS95.000} a vear. our current
population exceeds the funded matches bv an estimated 50%).
Total Revenues $ 534.125
a. Expenditures: List below by item or cost category.
See attached budget for 2001
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal. and explain
below that applies to the proposal, and explain how the project or activity meets that national
objective.
a. XX Benefits low and moderate-income persons as defined by the U.S. Department of
Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or
residents in a particular area of the county or participating city, at least 51 percent of whom are
2002 CDBG Application Organization:
Big Brothers Big Sisters of San Luis Obispo County
b. _ Aids In the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
7. If the project or program Is designed to meet the National Objective of providing benefit to low
and moderate Income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project (regardless of income
group):
Persons/households (circle the applicable unit) 75 Households
a. Of the total number of persons or households entered above, how many will be low-income
(earning 51% - 80% or less of the County Median income)?
personslhouseholds (circle the applicable unit) 65% of Households
a. Of the total number of persons or households entered above, how many will be very low-income
(earning 50% or loess of the County Median income)?
Personslhouseholds (circle the applicable unit) 35% of Households
Big Brothers Big Sisters of San Luis Obispo County
5-
2002 CDBG Application Organization:
Big Brothers Big Sisters of San Luis Obispo County
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
X Public services
- Planning studies
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences if the proposed project or program Is not funded in the next year?
BBBS-SLO's ability for capacity building is limited by budget restrictions. Qualified Big Brother
and Big Sister mentors are available to be matched with at-risk and disadvantaged children in
San Luis Obispo County. The demand for services has exceeded the growth of financial
resources. BBBS-SLO has had to stop accepting applications from children until additional
funding sources are secured for case management and support staff.
(See attached Clinical Director's Report from October 2001)
6-
2002 CDBG Application Organization:
Big Brothers Big Sisters of San Luis Obispo County
10. Please describe the specific organlzatlon(s) method to Implement the proposed project or
program: (single or multiple group, with roles; public agency?; non-profit?; for-profit?;
experience In operating similar programs; etc.).
BBBS-SLO in a non-profit agency.
See the attached evaluation plan and program description for project plan.
I certify that the information in this application is true and accurate' to the best of my ability and
knowledg
11 .
, ,
, Yj)tJ
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Review Date:
Big Brothers Big Sisters
Little Brother/Sister Report on the Match
Little: Big:
Match Datc:
I) What are your favorite things you have done with your Big Brother/Sister?
2) Is there something you and your Big Brother/Sister haven't done, but you would like to do?
3) Is there something you want to learn or need more help with?
4) What do you like about having a Big Brother/Sister?
5) Is there anything you would want to change about your match?
C :\Sharcd\Adm in lMalchcsll illrprt.doc
Review Date:
Procram-Bued Outcome E""ll1atloD
PARENT/GUARDIAN REPORT ON THE MATCH
Matcb #: Filc#: Case Manager:
Volunteer: Littlc:
Matcb Date: Parent/Guardian:
How would you describe any changes in your child in the following areas over the past 6 months?
1. Self-confidence
2. Ability to cxpress feelings
3. Ability to make decisions
4. Has interests or hobbies
5.
1. Attitude toward schoo!
2. Uses school resources
3. School performance
4. Uses community resources
5. Ability to avoid
delin uen
6. Ability to avoid substance
abuse
7. Ability to avoid early
arentin
1. Shows trust toward you
2. Respects other cultures .
3. Relationship with family
4. Rclationship with peers
5. Relationship with other
adults
Please be sure to complete the reverse side of the form.... Date completed:-" _/_
Thank you!
Copyright_1m by Bis Brothcn Big Sistcn of America. Affili.od apcios ofBis Brothon Bil Sistcn of America may rqxOOuaI this documcat foc agency US(! without
rostriction. Other n~-for-profit orgmiz:abons may reproduoo this document with Idcnowtcdsmcnt ofOia Brochcn Big Sistcn of America.
V-foml.doc rev 7.23.97
Big Drothers Dig Sisters of
San Luis Obispo County
Review Date:
MENTOR REPORT ON THE MATCH
For Agency Use
Match ill: File#:
Volunteer: Little:
h~.,"" n....
"
How would you describe any changes in your Littles match over the past 6 months?
Much A Little No A Little Much, Don~ NotA
Better Better Change Wo~ Worse . Know Problem
. . .
~. .' . . . .. .
- ..
I) Self-confidence
2) Able to express feelings
3) Cao make decisions
4) Has interests or hobbles
5)Personalhygiene,appearaace
6) Sense of the future
;;-"':'~~E~mrW~::W~3~:::1J,~~g~'?j::J::;)~:~},::>~'::' .' "'":".'<"'/:,/:.:'::':' . r.?;'~~'l~:f.~~:~]~~~t!l~~~~;~W~~~ti~~~%?~~:? ',.-. ':',~\
..CQ ',' _... ..~...._~.....,_,~..;~$~.:....~..L~". ,....,...._....,....."_..,. ,",'^';": .C':: ...,.:;_, ',' ,,', :., '.
7) Uses community rescurces
8) Uses school rcsources
9) Academic performance
10) Attitude toward school
11) School preparedness (homework)
12) Class participation
13) Classroom behavior
14) Able to avoid delinquency
15) Able to avoid substance abuse
16) Able to avoid early parenting
CA.1tIN(i'~-'_: :':2}.~>~ ~~'j: :.:~~ .:'~~:S.:~.;. .~".~''':~:.,: ", '.' . '", "',",..,'., ,..~-~,:.',;~~.; ......-;~i ~(~r;:~~::~::-L:~~~:~_~ _" .," ....
.... . .
(7) Sbows !ruSt lowaro you
18) Respects other cultures
19) RelatioltShip with familY
20)Rclationsltip with peors
21) Rclationship with other adults
~rl
COI')Tigh,t 0 200\ h)' fiiS- Brothcrs mg Si~tcrs or Amcric.f\. Amtialcd a.gencic-s of ni~ Hro'lhcN mB Sisters or Amcrica mas
reproducc ,hi, documcnt for agenc)' U$C without restriCtion. Othct nO{.fN-prone (trgMil1t-'i~)n$ 014)' I'(:Pfi)(fuCC this document
with acklUtw\C'dgmC'nt ()f Rig. Rrothe~ Big Sistc~ of AmcricA.
BIG BROTHERS BIG SISTERS
of San Luis Obispo County
Clinical Program Director's Report
October 18, 2001
Matches-
. There are 172 current matches.
. 14 matches were made in September.
. 6 matches were closed September.
Current match status:
. 112 are male (65%) and 60 are female (35%), all are traditional community matches except:
. 6 are "Family Matches"
. 4 are cross-gender matches (Big Sister to a Little Brother)
. 10 are ArneriCorps match
. 23 are Atascadero High School matches
Totals by area:
. North: 67 matches or 39%
. Coast: 17 matches or 10%
. SLO: 53 matches or 31 %;
. South: 35 matches or 20%
Volunteers-
Volunteer Orientation
. 13 volunteers were oriented in September.
Volunteer Trainings
. 14 volunteers attended training in September.
Volunteer Wait List
. 35 females, 7 male and one couple are on the Bigs waiting Jist. Most of these are in SLO
Volunteer Recruitment-Contrast and Compare
. January I through Oct. 4, 1999 = 69 volunteers
. January I through Oct. 4, 2000 = 111 volunteers
. January I through Oct. 4, 2001 = 201 volunteers
Y outh-
There are 57 children in the Cadet Club.
AREA MALES FEMALES
North 12 4
Coast 5 4
San Luis Obispo 8 4
South 14 6
TOTAL: 39 18
Youth Orientation and Empower Workshops
. 12 youth and their parent/guardian were oriented in September.
. Orientations have been cancelled for the rest of the year.
Proaram update-
. Jon has cut back on his case management responsibilities in preparation of leaving the agency.
. Steve has given his notice and will leave the agency on October 25. Nicole Hughes will be reassigned as a Case
Management Assistant in addition to her office support position, to assume Steve's case load.
. The Atascadero High School Freshman Mentorinl! PrO!!ram is up and running. Ten matches have been made
since the school year began. A total of37 matches out of the 50 contracted for the academic school year have been
made. The program is slightly different this year with more structure built in to allow effective usage of available
space and respond to student expectation and needs.
. The Lucia Mar Bil!s Mentorinl! Prol!ram is up and running. Currently, Grover Heights has referred 28 youth,
Dana 16, Nipomo 5 and Oceano, 6. Each school can refer 25. The first Youth Empowennent Orientation was
conducted October 9 with six youth and their parents attending. Four potential mentors targeted for the school-
based program attended the first volunteer training, held on October 17 at the South County SAFE-Sac building.
. We will have 3 new AmeriCorps members on board. Sylvan is the primary supervisor with Joanne as the secondary
supervisor.
. We continue to explore the merging ofBBBS and Cal Poly Poly Pals. Event Calendars are being merged and we
are exploring a possible work-study funded position to fill the case manager position for the program.
/a-It-ej CJ()
I
Jo ne Smith, M.A. Date '-.J
C lDical Program Director
,
BIG BROTHERS BIG SISTERS OF SLO COUNTY
03/14/01 Proposed Budget 2001
January through December 2001
Jan a Dee '01
Income
40000 - Contributions
40010 - Comm. Support Campaign 60,000.00
40020 - Realtor's Circle 20,000.00
40030 - Direct Mall 15.000.00
40040 - United Way Designations 1.500.00
40050 - JSP Benefit 15,000.00
40060 - Outside Events 10,000.00
40090 - Misc. Donations 5,000.00
40100 - Families In Need 1,000.00
40110 - Big Friends Circle 10,000.00
40120 - Financial Circle 10,000.00
40130 - Car Donations 10,000.00
40140 - Newsletter 5,000.00
Total 40000 - Contributions 162,500.00
41100 - Bowl For Kids Sake
41110 - Bowler Contributions 33,500.00
41120 - Sponsors 10.000.00
41130 - Souvenier Sales 500.00
41140 - Drawing Proceeds 1,000.00
Total 41100 - Bowl For Kids Sake 45,000.00
42200 - Grants/Contracts
42010 - SLO City 3,500.00
42020 - Foundations/Grants 30,000.00
42030 - SLO County 95.000.00
42040 - CMI Contract 20,800.00
42050 - School Base Mentoring
42050a - Atascadero High School 15,000.00
42050 - School Base Mentorlng - Other 6,000.00
Total 42050 - School Base Mentoring 21,000.00
42060 - Other 13,154.00
Total 42200 - Grants/Contracts 183,454.00
43000 - Patrick James Auction
43010 - Collections 20,000.00
Total 43000 - Patrick James Auction 20,000.00
44000 - Other/Misc. Income
44010 -Interest Eamed 1,500.00
44020 - Merchandise Reimburse 300.00
44030 - Holiday Party Funds 500.00
Total 44000 - Other/Misc. Income 2,300.00
45000 - Promotional Video
45010 - Sponsors 1,400.00
Total 45000 - Promotional Video 1,400.00
46000 - Big All Stars Night
46010 - Sponsors 3,000.00
Total 46000 - Big All Stars Night 3,000.00
T atal Income 417,654.00
Page 1
BIG BROTHERS BIG SISTERS OF SLO COUNTY
03/14101 Proposed Budget 2001
January through December 2001
Jan - Dec '01
Expense
50000 - Gen" Admin. Expenses
50010 - Bookkeeping Services 900.00
50020 - Audit 4,000.00
50030 - Miscellaneous 750.00
50040 - Dues/Subscriptions 500.00
50050 . Donor Outreach 1,000.00
50060 - ExOutreachlPhonelMlleag 2,000.00
60070 . Bank Service Charges 100.00
50080. Parking 150.00
Total 50000 - Gen'l Admin. Expenses 9,400.00
51000 . Bowl For Kids Sake Exp.
51010 - Bowler Fees 3,800.00
51020 - Advertising 600.00
51030 - Printing/Duplicating 1,000.00
51040 - Incentive Prizes 2,000.00
51050 - Postage 100.00
51060 - Miscellaneous 100.00
Total 51000 - Bowl For Kids Sake Exp. 7.600.00
52000 - Comm. Support Campaign
52010 - Printing 500.00
52020 - Kickoff/Report Sessions 700.00
52030 - Victory Celebration 700.00
52040 ~ Campaigner Recognition 1,000.00
52050 .. Donor Recognition 2,000.00
52060 .. Miscellaneous 100.00
Total 52000 - Comm. Support Campaign 5,000.00
53000 - Patrick James Auction
53010 - Misc. 0.00
Total 53000 - Patrick James Auction 0.00
54000. Big AIi Stars Night
54010 - Misc. 0.00
Total 54000 . Big AIi Stars Night 0.00
55000 . Direct Mali Expenses
55010 - Printing/Duplicating 2,000.00
55020 - Postage/Mailing Service 3,000.00
55030 - Donor Recognition 1,000.00
55040 - Physician Mall Campaign 0.00
Total 55000 . Direct Mall Expenses 6,000.00
56000 - Realto(s Circle
56010 - Advertising/Printing 375.00
56020. Recognition Event 0.00
56030 - Awards 250.00
Total 56000 - Realto(s Circle 625.00
57000 - Program Expenses
57010 . Amerlcorps Fee 2,600.00
57020 - Activities 0.00
57030 - Advertising 1,500.00
57040 - Awards/Recognition 2,000.00
57050 - Backround CklFlngerprin 3,000.00
57060 - Equip. Purchasellease 0.00
57070 - Equip. Maintenance 500.00
57080 - Insurance - Liability 8,000.00
57090 ..Insurance.. Health 9,000.00
57100 . Insurance - Work. Compo 1,500.00
57110. Office Supplies 1,000.00
57120 - Postage 2,000.00
57130 - Printing/Duplicating 1,000.00
57140 .. Promotional Merchandise 1,000.00
Page 2
BIG BROTHERS BIG SISTERS OF SLO COUNTY
03/14/01 Proposed Budget 2001
January through December 2001
Jan - Dec '01
57150 - PromoUonal Video 500.00
57160 - RenllUUIIUes 19,200.00
57170 - Telephone 5,500.00
57180 - Training - Volunteers 750.00
57190 - Training - Clients 750.00
57200 - Training/ConI. - Staff 3.000.00
57210 - Travel - Staff 7.000.00
57220 - Travel. Amerlcorps 1,200.00
57230 - Holiday Party Expenses 500.00
57240 - Train/ConI - Room/Board 3,000.00
57250 - Grant WrlUng 10,000.00
57260 - Newsletter 2.000.00
57270 - SBM Supplies 500.00
57280 - EducaUonal Materials 1.200.00
57290 - Building RepalrlMalnL 300.00
57300 - Staff Payroll
57300a - Staff Salal}' AdJuslmen 5.000.00
57300 - Staff Payroll - Other 250,700.00
Total 57300 - Staff Payroll 255,700.00
57310 - Staff Recognition 600.00
57320 - Staff/Board Retreat 600.00
57330 - Board Meeting Expense 500.00
57340 - Payroll Taxes 6,679.00
57350 - BBBS Affliation Fees 5,700.00
Total 57000 - Program Expenses 358,279.00
58000 - CMI Contract Expenses
58010 - CMI Payroll 11,051.00
58020 - Payroll Taxes 3,321.00
58030 - Bookkeeping/Audit 900.00
58040 - Grant Administrator 3,000.00
58050 - Fingerprinting 504.00
58060 - Equip. RepalrlMalnL 600.00
58070 - Office Supplies 1,200.00
58080 - Postage 500.00
58090 - Telephone 650.00
58100 - Travel 1,524.00
58110 - Training 500.00
58120 - Marketing 750.00
58130 - Match Activities 2,500.00
Total 58000 - CMI Contract Expenses 27.000.00
59000 - Big Circle 01 Friends
59010 - AdvertlslnglPrintlng 375.00
59020 - Recognition Event 0.00
59030 - Awards 250.00
Total 59000 - Big Circle 01 Friends 625.00
60000 - Financial Circle
60010. Advertising/Printing 375.00
60020 - Recognition Events 0.00
60030 - Awards 250.00
Total 60000 - Financial Circle 625.00
61000 - Car Donation Program
61010 - Advertising 500.00
61020 - Car Prep/Processing 2.000.00
Tola161000 - Car Donation Program 2,500.00
Total Expense 417,654.00
- Net Income 0.00
Page 3
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK ~':~CDBG) PROGRAM
APPLICATION FOR FUNDING DURIN ROGRAM YEAR
(Attach additional sheets if ~&?~sary)
NOTE: Please review the CDSG regulations before completing this proposal. A copy
of a HUD-prepared CDBG eligiblity guidebook is available upon request from
county staff. Also, please call county and/or city CDSG staff with any questions
about how to complete the form or about the rating criteria and process.
1. Name and mailing address of applicant organization, with contact person and
phone number: The Harvest Bag, Inc.
P.O. Box 628
Oceano, CA 93445
Herman E. Olave, President, 805-489-4223
Ann T. Johnson, Fund Raiser, 805-481-4976
2. Title/name of proposed project or activity:
The Harvest Bag, Inc.
3. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies to
the proposal, and explain on the following page how the project or activity meets
the that national objective.
a. -x- Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least
. 51 percent of whom are low and moderate-income persons. See attached current
income limit schedule.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one or
more conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare of
thee community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes.
-1-
2001 COBG Application Organization: ."hp- Hrirv~~r R::'n Tn,...
4. Check any ofthe following eligible activity categories that apply to the proposed
project or activity: (Refer to CDBG regulations and Guide to EIiQible CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
_ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
Relocation of individuals, families, businesses, non-profit organizations, and/or
farms
- Removal of architectural barriers
Housing rehabilitation
New housing construction (under limited circumstances)
- Code enforcement
_ Historic preservation
Commercial or industrial rehabilitation
-
. Special economic development
_ Special activities by subrecipients
----X- Public services
_ Planning studies
-2-
,
2001 COSG Application Organization: The H~rvp~t- 'R;:trT
5. Location of proposed project or activity: (Check one or more the following areas)
-2L City of Arroyo Grande ~ City of Grover Beach
-2L City of Atascadero ~ County-wide
-2L City of Paso Robles _ Unincorporated community of:
-2L City of San Luis Obispo rr.l ; fnrni >=I ".:=11 1 O~T
6. What is the total amount of CDBG funds requested? $
29,000.00
7. Proposed CDBG budget: (List proposed expenditures by item or cost category)
Purchase of much needed Freezer Unit. . . . $ 6000.00
Lease/Rental of warehouse. . . . . . . . . . 20000.00
.
8. Identify source and amount of any non-CDBG funding committed to the project:
San Luis Obispo County Community Foundation has grant-
ed Harvest Bag two thousand dollars ($2,000.) tpwards
the purchase of the Freezer Unit, the total cost of
which is eight thousand dollars ($8,000.)
-3-
2001 COSG Application Organization: The Harves t Baa. Tn,..
9. Describe, and if possible, document severity of community development need/s
that result in the a need for the proposed project or activity, including possible
consequences of not funding the project now.
.
-4-
:*14
The Harvest Bag, Inc. started in 1979 when eight local Five Cities ladies helped EOC
begin a gleaning effort to pick vegetables in the fields of SLO County and issue this food
to Uie needy. Soon, because of lack of funds, the project was abandoned by EOC. The
ladies, realizing the need f()f such service was so great, decided to keep the operation
going. They soon petitioned the State of California to award them a charter. This was
accomplished on January 20, 1981. The charter states that "Harvest Bag, Inc." is a
corporation organized and operated exclusively for charitable purposes within the
meaning of Section 501 of the Internal Revenue Code."
Harvest Bag is an all-volunteer organization. No one receives a salary. Our volunteers
work every day of the week, gathering excess food from cooperating grocery stores,
bakeries and doughnut shops. On Tuesdays, vegetables, when available, are gleaned
from local fields. Also, on Tuesdays, the volunteer crew packages and prepares the
foods for distribution. Each Wednesday morning, rain or shine, we issue this food to the
needy at the Soto Sports Complex in Arroyo Grande. We operate an ambulatory food
issue line and a drive-through, disabled issue line. We also deliver units of food that day
to community centers throughout the County: Nipomo, Oceano, Atascadero, San Luis
Obispo, Santa Margarita, Paso Robles and wherever there is a request for such services.
From July 2000 to July 2001, Harvest Bag issued 31, 710 units offood throughout the
county, well over 600 food units each week of operation. The average weight of each
food unit was 44 pounds and included fruits, vegetables, dairy products, bread, sweets, as
well as some fonn of protein. During the entire past year (2001), the total number of
food units issued rose to 50, 108. Each one of these food units feed a family of 3 or 4
persons for 5 to 7 days.
Our surveys of the clients have shown that a mounting number of individuals, families,
and Seniors in SLO County depend on weekly issues from Harvest Bag for their daily
food. As our President Olave recently commented, "It is staggering to realize that this
amount of food is made available by one organization. Even more staggering is the fact
that the demand is such that people are there every week to avail themselves of the
supplemental food."
2001 CDBG Application Organization: The Hrlrvp.~r R~n Tn,....
10. Description of proposed project or activity, including schedule of milestones
and description of how project will benefit the target population:
.
-5-
-it 10
Recently, we have had requests from the Department of Social Services in northem SLO
County for an increase in our services. These county workers, realizing that there are an
ever-growing population of low-income people who are not adequately fed, are now
cooperating with our efforts to provide food units to their clients. We pack, load and
truck the food to designated areas and there are volunteers at each site waiting to help
unload, and distribute to the local people.
During the third week of November, 2000, we distributed 86 units of food to the North
County. This year, 2001, during the same week, we trucked a total of 179 units to
Atascadero, and 130 units of food to Santa Margarita, a total of 307 units to North
County.. True, the percentage of increase in the demand for Harvest Bag's services
constantly changes, but it never goes away. The winter months are especially crucial,
especially for families whose wage earner is a field worker. Certainly the constant need
for our services is demonstrated weekly as people allover the county come and wait for
the food issues.
Harvest Bag not only distributes to individuals, but we're frequently called upon by City
& County Agencies and/or local churches with requests to provide food for stranded
families and others in need. We are also regarded as an agency prepared to assist the
County during times of emergencies such as earthquake, flood, or even terrorist attack.
Our capacity for food storage and preservation is greater than any other non-profit
agency in the County. Harvest Bag is proud and feels obligated to continue to offer this
service to the community.
Harvest Bag is an all volunteer organization. We operate on a tight budget, with
equipment and vehicles that are donated, "well-used", and some can be described as
antiquated. Our need is for better equipment to store and freeze the food so that it will be
maintained in a safe manner before distribution. We also need help with the burdensome
warehouse lease which taxes our budget each month. With the relief of this
responsibility, funds could be released to extend the program into other areas of the
county and to purchase staples with high nutritional value to supplement food issues.
What are the consequences of not receiving grant money? What are the consequences of
Harvest Bag not continuing its services to San Luis Obispo County?
2001 CDBG Application Organization: 'T'ho 'U:::......u.......~..... n...'J T.....7
.
11. Persons the proposed activity is targeted to serve:
(If the project serves persons in an geographic area, instead of on a limited-clientele
basis, please attach a map of the area of benefit and list the census block groups)
a. Total number of families (or persons) to benefit?
.600 .to 850 famili,es o,.r individuals per week.
b. H"6w many onhemwnrera- loW-mcotl'fa-r
85-100% low-income.
c. How many of them will be very low-income?
50 to 65% very low-income
12. Description of specific group/s proposed to implement project or activity:
(Single or multiple groups, with roles; public, non-profit or for-profit; experience; etc.)
Harvest Bag is an all-volunteer organization. There
are approximately 65 volunteers in the organization
at the present time.
I certify that the information in this application is true and accurate to the best of my ability
and knowledge.
ihu ~ tM(~~ Date
' Signatu e
.
Hermnn "F. nl;:nl~, Prc::::r.c::.;ncnf-
Printed or typed name Title
-6-
..,.
.,
COUNTY OF SAN LUIS OBISPO ' .~~" ~.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM .' n lOD'
'I .)< J!
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary) r"
1'/
1. Name and mailing address of applicant organization, with contact person and
phone number:
UCP of San Luis Obispo County
1160 Marsh Street, Suite 102
San Luis Obispo, CA, 93401
Contact: Mark Shaffer Phone: (80S) 541-8751 FAX: (80S) 543-2045
e-mail: shafmt@aol.com
2. Title/name of proposed project or program:
Supportive Childcare for Children with Developmental Disabilities in San Luis
Obispo County
3. Please describe the proposed project or program. Include a description ofthe
groups who will benefit and an explanation of how they will benefit rrom the proposed
project or program. For projects, describe the location of the project (be as specific as.
possible, e.g. street address). For programs, state the location rrom which the program
will be operated and/or describe the geographic area served by the program. Also, please
include a schedule of project/program milestones.
UCP of San Luis Obispo County is applying for block grant funding to assist
families with children with disabilities to participate in after-school recreation and summer
camp programs offered in our county. All the funds rrom the block grant will be used to
pay the tuition to the recreation program or YMCA offering the program. UCP is funded
by Tri-Counties Regional Center to provide the support staff to work with these programs
to include children with special needs. The block grant program will not support this
service, but will assist lower income families to pay the regular fees need for their children
to participate in these programs. Many families cannot participate in these programs
because they cannot afford the fees which range rrom $3/hour to $11 O/week.
UCP would use the HUD income limits to determine the level of funding for each
child, based on their family's income. Very-low income families would receive full
scholarships, while low income families would receive partial scholarships. The programs
would be located at existing after-school and summer camp programs which are held at
school sites in Nipomo, Arroyo Grande, Grover Beach, Pismo Beach, Los Osos, San Luis
Obispo, Atascadero, Templeton, and Paso Robles.
The milestones are already in place with children identified who want to participate
in these programs. UCP would send out an income survey to all the families to determine
the level of scholarship they would be eligible for through the block grant program. UCP
and the families supporting this project are raising additional funds to provide
scholarships. UCP will provide monthly reports of the distribution of the scholarships
with children's names and amount of their scholarships.
4. Total amount of CDBG funds requested: $ 20.000
Please identify the jurisdiction(s) you are applying to: all
If you are requesting CDBG funds ITom more than one jurisdiction, please break
down the amount shown above by jurisdiction listed below.
City of Arroyo Grande: 3.000
City of Paso Robles: 4.000
City of Atascadero: 2.000
City of San Luis Obispo: 4.000
City of Grover Beach: 2.000
Unincorporated community of:
County-wide: 5.000
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds Requested $ 20.000
2. Other funds (please describe below) $ 10.000
Total Revenues $ 30.000
Other funds: Donations secured by UCP
b. Expenditures: List below by item or cost category.
Scholarships to Families: $ 30.000
All overhead and stalftime will be in-kind ITom UCP
UCP's Supportive Child Care Coordinator is Robyn RenITo. She will accept the
requests for scholarships ITom the families and UCP will pay the recreation department or
YMCA the scholarship portion of the child's tuition. The families would pay the agency
directly for the balance of the tuition. Robyn is supervised by UCP's Family Services
Coordinator, Diane Toevs. The Executive Director for UCP is Mark Shaffer. UCP will
generate montWy reports documenting the scholarships award by child' name, family
income, and amount of scholarship.
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
/hp;r/~ October 25,2001 !()/:l.~J()l
Signature IDatel
Mark Shaffer Executive Director
Printed or typed name Title
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM RECEIVED
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR OCT 2 9 2001
(Attach additional sheets if necessary)
Planning & Bldg
NOTE: (1) Please review the COBG regulations and guidelines and the Request for Proposals
before completing this proposal. A copy of a HUO-prepared COBG eligibility
guidebook is available upon request from county staff. Also, please call county
and/or city COBG staff with any questions about how to complete the form or about
the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program. please
attach additional sheets,
1. Name and mailing address of applicant organization, with contact person and
phone number:
The Literacy Council
1264 Higuera Street. Suite 102
San Luis Obispo, CA 93401
Contact person: Bernadette Bernardi
Phone number: 805-541-4219
2. Title/name of proposed project or program:
The Literacy Program
3. Please describe the proposed project or program. Include a description of the groups
who will benefit and an explanation of how they will benefit from the proposed project or
program. For projects, describe the location of the project (be as specific as possible, e.g.
street address). For programs, state the location from which the program will be operated
and/or describe the geographic area served by the program. Also, please include a
schedule of project/program milestones.
The Literacy Council- the Literacy Council for San Luis Obispo County was incorporated as a
non-profit in 1983. Our mission statement is to assist adult Learners and their families in the
development of English language communication skills. Our goals are: recruit and prepare
volunteers as Tutors in the delivery of quality instruction using a variety of approaches. Provide
individual and group instruction to Learners in reading, writing, speaking, and basic number
skills, thereby furthering the ability of Learners to function well in the community. Promote
community awareness and involvement in the literacy process. Our program serves all of San
Luis Obispo County. We operate thirteen learning centers located throughout San Luis Obispo
County. Last fiscal year 389 tutors served 654 learners with 11, 609 hours of tutoring.
Locations of learning centers are as follows:
1, SI. John's Lutheran Church, Arroyo Grande- Monday and Thursday afternoons.
2. Peach Lutheran Church, Arroyo Grande-Monday evenings.
3. SI. Joseph's Catho~ic Church, Nipomo- Monday and Thursday eveningsRE C'~; 'n..~. D
4. Central Coast Baptist Church, Grover Beach-Monday and Thursday evenings. ...
5, Atascadero Bible Church, Atascadero-Monday and Thursday evenings. >;UJ 0 6 2001
6. Paso Robles Public Library, Paso Robles-Tuesday and Thursday evenings.
7. Presbyterian Community Church, Cambria-Monday and Thursday evemngsY \!'.JE
8. SI. Joseph's Catholic Church, Cayucos-Saturday mornings. CO! . . . ...,'C<:PT.
9. Trinity Methodist Church, Los Osos-Monday and Thursday evenings.
2002 CDBG Application Organization: The Literacv Council
10. St. Peter's Episcopal Church, Morro Bay- Wednesday evenings.
11. St. Timothy's Church, Morro Bay-Tuesday evenings.
12. First Presbyterian Church, San Luis Obispo-Tuesday and Thursday mornings.
First Presbyterian Church, San Luis Obispo-Monday evenings.
13. St. Francis Church, Oceano, Monday and Wednesday mornings.
We provide free instruction to adults in reading, writing, and speaking English. We help both
English speakers that need to improve their reading and writing skills and English as a Second
Language speakers. We hold tutor trainings once per month to have a consistent and
replenished resource of tutors. At the California Men's Colony we train inmates to become
tutors and provide both CMC East and West learning centers with in-service trainings and
books. Additionally, we teach parents of children five and younger to read by utilizing children's
books. After they have mastered a book, we teach them to read it to their children. We work with
EOC's Head Start Families and their TAPP (teen parents) Program. At the Grizzly Academy at
Camp San Luis, we work with youth-at-risk, ages 16-18, to help them improve their reading and
writing skills. Wework with LifeSteps- train their staff or volunteers to work with drug and alcohol
rehab clients. We have more than fifty tutors that work for us independent from any of our
centers. Literacy Council staff matches tutors and learners. They arrange schedules and
locations that suit their needs.
In Fiscal year 2000-01 our learners were:
371 Hispanic
205 Caucasian-non-Hispanic
63 Asian
6 Afro American
and 9 other
First languages were: English, Spanish, Chinese, Japanese, Vietnamese, Russian, Polish,
Farsi, French and Italian.
The success of our program and projects are evaluated by tracking the number of tutors we are
able to recruit and train and the longevity of those trained tutors. Learners are assessed when
they begin in our program. We use the Slosson Oral Reading Test (SORT) for literacy learners
and the English as a Second Language Oral Assessment (ESLOA) for ESL (English as a
Second Language) learners. Follow-up assessments are given to each learner determined by
their individual progress through the books and materials in their individual learning plan.
Center Directors send in monthly student progress reports. The progress reports are evaluated
to determine the effectiveness of the tutoring/learning relationship. We assess the learner when
they leave the program to determine if they have progressed beyond their initial assessment
and how much they have progressed. We track how many learners go on to adult education or
junior college programs. We track learners that pass a driver's test, GED, become citizens.
become employed, and get better jobs.
4. Total amount of CDSG funds requested: $ 20,000.00
Please identify the jurisdiction(s) you are applying to:
If you are requesting CDBG funds from more than one jurisdiction. please break down the
amount shown above by the jurisdiction listed below.
2-
2002 CDBG Application Organization: The Literacy Council
City of Arroyo Grande: $ 2.500.00 City of Paso Robles: $ 2,500.00
City of Atascadero: $ 2,500.00 City of San Luis Obispo: $ 10.000.00
City of Grover Beach: $ 2,500.00 Unincorporated community of:
County-wide:
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 20,000.00
2. Other funds (please describe below) $120,000.00
SLO City County Library $ 34,000.00
State Library $ 19,000.00
United Way $ 2,000.00
SLO Human Relations $ 5,000.00
Prop. 10 $ 10,000.00
Donations $ 15,000.00
Associates $ 25,000.00
Other grants $ 10,000.00
CDBG $ 20,000.00
Total Revenues $140,000.00
a. Expenditures: List below by item or cost category.
Salaries and payroll costs $ 82,000.00
Health insurance benefits $ 4,500.00
Insurance $ 3.500.00
Rent $ 13,800.00
Telephone $ 2,000.00
Copier $ 1,750.00
Equipment maintenance $ 300.00
Postage $ 950.00
Mileage $ 650.00
Newsletter $ 750.00
Marketing $ 1,550.00
Office Supplies $ 2,750.00
Staff Development $ 1,500.00
Volunteer recognition $ 1,500.00
Janitorial $ 600.00
Fundraising $ 1,000.00
Donor recognition $ 1,500.00
Printing $ 1,000.00
Books for learners and tutors $ 5,000.00
Learning Centers $ 5,000.00
Pre-service training $ 4,000.00
In-service training $ 1,900.00
Depreciation-computers $ 2,500.00
Total $140,000.00
3-
2002 CDBG Application Organization: The Literacy Council
6. Does the proposed project or activity meet one of the three national objectives of the
CDBG program? Please check one of the objectives below that applies to the
proposal, and explain below that applies to the proposal, and explain how the project
or activity meets that national objective.
a. _X_ Benefits low and moderate-income persons as defined by the U.S. Department
of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least 51
percent of whom are low and moderate-income persons. See current income limit
schedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more
conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the
community, and no other funding sources are available.
NOTE: To meet this national objective,. the proposed activity must be provided to deal
with major catastrophes or emergencies such as floods or earthquakes.
7. If the project or program is designed to meet the National Objective of providing
benefit to low and moderate income persons, please estimate the number of persons
(or households) to benefit from the project and break that estimate down by income
group as follows:
a. Total number of persons or households who will benefit from the project (regardless of
income group):
700
c::r;;rson~ouseholds (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be low-
income (earning 51 % - 80% or less of the County Median income)?
133
c.:Person~ouseholds (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be very low-
income (earning 50% or loess of the County Median income)?
560
~ouseholds (circle the applicable unit)
4-
2002 CDBG Application Organization: The Literacy Council
8. Check any of the following eligible activity categories that apply to the proposed
project or program: (Refer to CDBG regulations and Guide to EIiQible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition. construction,
reconstruction, rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals. families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
_X_ Speciai economic development
- Special activities by subrecipients
_X_ Public services
- Planning studies
9. Describe the need and the degree to urgency for the proposed project or program.
What would be the consequences if the proposed project or program is not funded in
the next year?
The need for literacy services in San Luis Obispo County is great and growing. The National
Institute for Literacy publishes adult literacy estimates. Their rating system uses 1 as the lowest
literacy level and 5 as the highest. The latest published data for our county (1996) shows that
17% of our population age 16 and older is at level 1- the lowest literacy level and 38% are at
combined levels 1 and 2. The major consequences of low literacy are:
Welfare: 75% of food stamp recipients perform at the lowest two levels of literacy.
50% of adults on welfare do not have a high school diploma or GED.
43% of adults with low literacy skills live in poverty.
5-
2002 CDBG Application Organization: The Literacy Council
Crime: 70% of prisoners perform at the two lowest literacy levels.
Continuing cycle: Children's literacy levels are strongly linked to the educational/evel of their
parents.
The most significant predictor for children to have success in school is for the
primary caregiver to have graduated from high school or have aGED.
Children of parents who are unemployed and have not completed high school
are five times more likely to drop out of school.
Literacy is often the first step for a person to become a productive and contributing member of
their community. Better English language skills easily translate into better jobs and higher
wages for our learners. With better jobs and higher wages our learners become active
productive participants in their communities. Because our service is provided one-to-one or in
small groups, our learners are provided with the level and type of instruction specific to their
unique needs. Our tutors are prepared to help with such necessary skills as filling out jOb
applications, learning job specific vocabulary, attaining a driver's license, preparing for the GED
test, and studying for the citizenship test. They are also prepared to teach parents to read to
their children and to help teens improve their English language skills. Often, a mentoring
relationship develops wherein self-esteem and life skills are modeled and learned.
The recruitment, training and retention of volunteer tutors are expensive, on-going, and labor-
intensive efforts. We offer monthly tutor trainings conducted by Literacy Council staff. Each
training graduates, on average, fifteen new tutors. The trainings are twenty-four hours over a
three-day period. Most tutors work one-on-one or in small groups of two or three learners per
tutor. This low tutor-learner ratio builds bonds between tutors and learners and is an extremely
effective teaching .strategy. However, it requires a large and constantly replenished pool of
tutors, as well as, staff support, books, and materials. Without ever increasing funding, the
Literacy Council would not be able to respond to the demand posed by the ever increasing
number of individuals in San Luis Obispo County needing to learn basic English language skills.
Recruiting, training. and retaining tutors constitute one component of what the Literacy Council
needs to do in order to provide its services. The other crucial component is the assurance that
each individual that seeks our help can ultimately achieve the goal of reaching a literacy level
that will improve his/her overall quality of life. Consistent and new funding sources help the
Literacy Council provide the program, books, and materials to learners and to individuals on our
waiting lists hoping to be learners. The Literacy Council effectively serves all of San Luis
Obispo County, as well as providing special programs such as the one at the Grizzly Academy.
In order to grow and maintain the integrity of its program, the Literacy Council needs qualified,
professional staff to administer, create, and actualize a viable literacy program that affects every
community in our county.
If the Literacy Council were not funded next year the consequences would be:
1. The inability to recruit and train the needed number of tutors.
2. The increase in numbers of potential learners on waiting lists.
3. Not having enough books and materials.
4. Loss of staff to positions that promise better wages and benefits.
6-
2002 CDBG Application Organization: The Literacy Council
10. Please describe the specific organization(s) method to implement the proposed
project or program: (single or multiple group, with roles; public agency?; non-
profit?; for-profit?; experience in operating similar programs; etc.).
The Literacy Council, founded in 1983 as a private non-profit, utilizes the following method to
implement its program:
1. Have a diverse and active board of directors that is diligent in overseeing a non-
profit organization
2. Have a competent staff that is capable of administrating and coordinating the
program/so
3. Secure funds from both the private and public sector.
4. Uphold accurate accounting of funds.
5. Advertise for volunteer tutors.
6. Be accessible to all potential learners.
7. Offer well designed tutor pre-service and in-service trainings taught by
experienced instructors.
8. Maintain a well-trained pool of volunteer Center Directors and tutors.
9. Research for best books and materials and have them accessible to all tutors
and learners.
10. Assure that each learner has a learning plan specific to their individual English
language learning needs.
11. Track learner progress.
12. Keep data bases of learners and tutors.
13. Collaborate with other agencies whose clients may need our services.
14. Participate in other organizations such as United Way Agency Relations, the
Children's Services Network, the SLO Chamber of Commerce's Diversity Council
and the Planned Giving Council.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge.
~g" ,(A c.,c.{tt/r 1-" 8~t~t uL. {P/~jtJu-_,,2. 9, c2A2~ I
Signature
Bernadette Bernardi Executive Dirprtnr
Printed or typed name Title
7-
South Central Coast SMALL BUSINESS DEVELOPMENT CENTER
3566 S. Higuera Street, Suite 100 . San Luis Obispo, CA 9340-;-
(877) 549.8349 . (805) 549.0401 . FAX: (805) 543.5198
E-mail: sccsbdc@arrival.net . www.smallbusinessinfo.org
South
Central
OJast
-
R~r' !\fC;[}
. ~t:i"""":,, ~ Ii ~,
October 29,2001 JCT 2 !1 2001
Theresa McClish, CDGB Coordinator Gin' cy
CO:":1~.3,!,i~' L ,~~:
City of Arroyo Grande
214 E. Branch
Arroyo Grande, CA 93420
RE: CDGB APPLICATION
Dear Ms McClish,
Attached is an application/proposal request for 2002 CDBG funding from the City
of Arroyo Grande for the Cuesta College Small Business Development Center
Program.
This program provides business technical assistance to the small business
community. We work with and assist businesses via one-on-one consulting,
research support, access to capital information, loan packaging and a variety of
other business topics. We also offer a menu of workshop and training courses
for small business.
Cuesta College is requesting $5,000 of CDGB funding, which will allow us to
provide 167 hours of direct client services specifically designed to assist your
business community.
If you have any questions after review the proposal, please feel free to call me at
(805) 549-0401.
Thank you for your consideration of this request.
Best wishes,
f}~ f/r
David Ryal
Director
Partnership of Cuesta College' Allan Hancock College' Santa Barbara City College' State of California. U.S. Small Business Administration
COUN"tY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for
Proposals before completing this proposal. A copy of a HUD-prepared CDBG
eligibility guidebook is available upon request from county staff. Also, please
call county and/or city CDBG staff with any questions about how to complete
the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and
phone number:
Cuesta College Contact: Edwin Pearce - (805) 546-3121
P.O. Box 8106 or
San Luis Obispo, CA 93403-8106 David Ryal- (805) 549-0401
2. Title/name of proposed project or program:
Cuesta College - South Central Coast Small Business Development Center
Provide business consulting for existing and start-up businesses for CALWORKS recipients
and other low to middle income residents and business owners in San Luis Obispo County
and other CDGB jurisdictions.
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit from the
proposed project or program. For projects, describe the location of the
project (be as specific as possible, e.g. street address). For programs, state
the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please include a schedule of
project/program milestones.
The Cuesta College Small Business Development Center provides hands on assistance
to residents who are interested in starting a small business as an alternative to finding
employment at a local business. The SBDC also provides services to county based small
business. Our services include ene-en-one business technical assistance. We provide
mentering. guidance, research support, marketing strategies, business plan development
outlines, counseling, samples and reviews, and financial analysis. Our pool of consultants
consists of legal, financial, marketing, international trade, agriculture. loss prevention,
business plan, technology and human resource specialists.
The Cuesta College SBDC also offers a wide range of workshops to help existing
businesses and start-up preventures. These offerings include; Start-up Business
Orientation, Access to Capital. Introduction to E-Commerce, How to Market your Product or
Service and How to Buy Advertising.
2002 CDBG Application Organization: Cuesta College - Small Business Development Center
Special Proiects:
Entrepreneurial Traininq in Enqlish and Spanish - this 36-hour course guides the
participants through the steps of business plan development and start-up issues. (The SBOC
concluded a class in Spanish, which was held in Paso Robles and had twenty-two graduates, in
October 2001.)
Government Procurement Workshops - these programs are designed to help small
business take advantage of opportunities to do business with government at various leveis.
Both federal and state agency representatives take part in the programs offered.
Export Traininq - ExportWise is a six-week - twenty-four hours course, which provided
information on government regulations both home and abroad, export financing and lines of
credit, distribution networks and other necessary issues to do international trade.
Earthquake/Emerqencv Preparedness Workshops - This half-day training prepares small
businesses to be ready for disasters. How to inventory, protect personnel and customers, and
how to be ready to be ready to re-open after a disaster.
Aqriculture Entrepreneurial Train - this is a ten-week - thirty hours entrepreneurial program
that will focus on the Ag industry. Special focus will be given to wineries and the agtourism
industry. Program is produced by NxLevel, an entrepreneurial training component of the
University of Colorado.
Start-up Business Preparation - this four-week course will be offered at the Creekside
Resource Center. The course is designed specifically for CALWORKS recipients and low
income residents. Topics include: 1) Determining the right business for you; 2) Personal
Finances and Credit Counseling; 3) Business Start-up Orientation; and 4) The Business Plan.
(This program is a collaboration with Consumer Credit Counseling Service and SCORE).
4. Total amount of CDBG funds requested: $ 49,000
Please identify the jurisdiction(s) you are applying to: Cuesta College is applying to the
County of San Luis Obispo, and the cities of Arroyo Grande, Atascadero, Grover Beach, Paso
Robles and San Luis Obispo.
If you are requesting CDSG funds from more than one jurisdiction, please break
down the amount shown above by the jurisdiction listed below.
City of Arroyo Grande: $5,000 City of Paso Robles: $5.000
City of Atascadero: $3.000 City of San Luis Obispo: $8.000
City of Grover Beach: $3.000 Unincorporated community of:
County-wide: $25,000
2-
2002 CDBG Application Organization: Cu~sta College - Small Business Development Center
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 49,000
2. Other funds (please describe below) $300,000'
Total Revenues $349,000
'The funds are provided by the U.S. Small Business Administration - $180,000, and
California Technology, Trade and Commerce Agency - $120,000. Federal and state
contributions are for delivery of services for both San Luis Obispo and Santa Barbara Counties.
Santa Barbara County 2001 commitment has been for $ 60,000.
a. Expenditures: List below by item or cost category.
Acct. # Item Amount
1000 Director/Administration $ 2,000
2000 Clerical support $ 8,000
3000 Fringe benefits $ 5,600
5000 Consultant reimbursement $20,400
Operational expenses $ 7,000
Emergency Preparedness Workshop $ 2,000
Entrepreneurial Training - Spanish $ 4,000
6. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies
to the proposal, and explain below that applies to the proposal, and explain
how the project or activity meets that national objective.
a. K Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See
current income limit schedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one
or more conditions that contributed to the deterioration of the area.
3-
2002 CDBG Application Organization: Cuesta College - Smail Business Development Center
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare
of the community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes. '-
The SBOC program works with low to moderate-income residents and small business
owners of San Luis Obispo County. These individuals would not be able to afford the services
for business technical support from the private sector.
Working with this classification of residents, the SBOC program provides information and
guidance for determining if self-employment is a viable option for obtaining/creating a job. Many
of these businesses are home-based.
Working with small business owners, the SBOC program assists in business expansion,
which helps to create jobs for the residences countywide.
The SBOC program also provides assistance with access to capital. This comes in the form
of loan packaging assistance and developing a working relationship with the various funding
options available to bring positive economic impact to San Luis Obispo County. These options
include; bank financing, SBA loan guarantees, referrals to the Economic Vitality Corporation of
San Luis Obispo County's revolving and micro loan programs, California loan guarantee
programs and other forms of financing.
7. If the project or program is designed to meet the National Objective of
providing benefit to low and moderate income persons, please estimate the
number of persons (or households) to benefit from the project and break that
estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project
(regardless of income group):
90 Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
low-income (earning 51% - 80% or less of the COUr:1ty Median income)?
55 persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
very low-income (earning 50% or loess of the County Median income)?
35 Persons/households (circle the applicable unit)
4-
2002 CDBG Application Organization: Cqesta College - Small Business Development Center
8. Check any of the following eligible activity categories that apply to the
proposed project or program: (Refer to CDBG regulations and Guide to Eligible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
- Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations,'
and/or farms
- Removal of architectural barriers
Housing rehabilitation
_ New housing construction (under limited circumstances)
- Code enforcement
Historic preservation
- Commercial or industrial rehabilitation
-L Special economic development
_ Special activities by subrecipients
- Public services
_ Planning studies
5-
2002 CDBG Application Organization: Cuesta College - Smali Business Development Center
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or
program is not funded in the next year?
The Cuesta College Small Business Development Center (SBDC) is the only agency of its
kind in San Luis Obispo County. The mission of the SSDC is to provide business technical
assistance to existing business and pre-venture small businesses (residents) that they may not
be able to afford on their own or that they may not have access to in their community.
The SBDC program is funded by a grant from the California Technology, Trade and
Commerce Agency. These funds are a combination of state and federal (non-CDGS) funding.
Many of the services provided by the center are at no out-of-pocket costs to the client.
The primary assistance the SBDC provides is one-to-one counseling for the business client.
We assist and mentor small business in the development of business plans, marketing
strategies, personnel issues, government procurement proposals, loan packages, certifications,
licensing and permit requirements and a variety of other business related topics. The SBDC
also offers a menu of small business workshops and seminars, as well as entrepreneurial
training in English and Spanish and in-depth educational programs for e-commerce,
international trade and agriculture.
Based on the business demographics provided in the 2001 Economic Outlook Publication
presented by the University of California at Santa Barbara, 78% of all San Luis Obispo County
businesses have fewer than 100 employees. Based on size standards set by the U.S. Small
Business Administration (SBA), over 90% of the county" businesses would be classified as
small business. There are now OVer 6,200 businesses in the county.
Over 85% of the jobs created in this county are created by small business and people opting
for self-employment. Thus, it is imperative to provide as much support as possible to aid small
business to expand and to help individuals be successful in opening a small business.
In the last completed calendar year, the Cuesta College SBDC served 80 clients, which fall
into the county's category of below moderate income. Three hundred and twenty-five (325)
hours of consulting have been dedicated to this target population. Many more have taken
advantage of the workshops that are offered on a monthly basis.
10. Please describe the specific organization(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience in operating similar
programs; etc.).
The Cuesta College SBDC will implement its program and projects with internal
capabilities via full-time staff and part-time consultants. The SBDC will also implement
projects with developed partnerships.
The partnerships, which the two-year old SBDC program has developed include, the
Economic Development Corporation of San Luis Obispo County, Consumer Credit
Counseling Service of San Luis Obispo County, Private Industry Council, the chambers
6-
.
2002 CDBG Application Organization: Cu!,sta College - Small' Business Development' Center
of commerce in Arroyo Grande, Pismo Beach, Los Osos, Morro Bay, Atascadero, Paso
Robles, Grover Beach, and San Luis Obispo, the Main Street Associations of
Atascadero and Paso Robles, Cal-Poly - San Luis Obispo, Mission Community Services
Corporation, the U.S. Small Business Administration, USDA, U.S. Department of
Commerce, California Technology, Trade and Commerce Agency, California
Department of General Services, the Service Corp of Retired Executives (SCORE),
financial institutions within the county, Pismo Beach Business Improvement Group and
the Arroyo Grande Village Improvement Association.
The SBOC will also provide resource through Cuesta College's Institute for
Professional Development and Community Education.
Cuesta College has provided these type of services since 1995 through its Business
Assistance Center, which operated as an outreach office for the SBDC program. .In 1999,
Cuesta College was finally awarded a full-service contract to provide the above mentioned
services. Our performance as an outreach office lead to the college being designated by the
State of California as the lead center for services to both this county and Santa Barbara County.
The consulting prograrn is ongoing. The basic workshop offering are done on a
monthly basis. Special projects are implemented on the basis of need and interest.
The SBDC can provide services at our main location: 3566 S. Higuera Street,
suite 100. We also provide services at Cuesta College's North Campus in Paso Robles.
And finally, we meet with clients at their business locations and can see them at any
office space made available to us by chambers of commerce.
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
~ October 29, 2001
Signature Date
Susan Dressler, Ed.D. Vice President, Instruction
Printed or typed name Title
7-
A TT ACHMENT 3
COMMUNITY DEVELOPMENT BLOCK GRANT, 2001 PROGRAM SUBRECIPIENT AGREEMENT
CITY OF ARROYO GRANDE PAGE 2
2. Statement of work - Section 570.503
The following statement of work provides information for the Recipient to effectively monitor
performance of all projects being completed under this Agreement. The 200 I Consolidated Plan
includes a project description and a budget for each project funded wholly, or in part, by CDBG
funds. The Subrecipient may request modification of the tasks, schedule or budget in writing to the
Recipient. The Recipient shall review each request to modify tasks, schedule or budget on a case by
case basis and will respond to the Subrecipient within 30 days of the request. The projects listed
below shall be implemented by the Subrecipient. For a concise description of each project (i.e.,
project location, project scale, and clientele to be served) please refer to the County of San Luis
Obispo's 2001 Consolidated Plan, specifically the Appendix entitled "U.S. Department of Housing
and & Urban Development/CPD Consolidated Plan/Listing of Proposed Projects."
Home Repair by EOC $' 5,000 July 1,2001 Decem ber 3 I,
2002
Forty Wonderful Program by EOC $ 2,000 July 1,2001 . June 30, 2002
Senior Health Screening by EOC $ 2,000 July 1,2001 June 30, 2002
Teen-in-Action Program by Camp Fire Boys and Girls $ 2,000 July 1,2001 June 30, 2002
Code Enforcement within City Redevelopment Area $ 9,600 July 1,2001 June 30, 2002
Property Acquisition by the Food Bank Coalition $ 5,000 July 1,2001 June 30, 2002
Cedar Street Sidewalks by the City $ 70,000 July 1,2001 Decem ber 3 1,
2002
ADA upgrade of the Women's Club Community Center $ 26,000 July 1,2001 December 31,
by the City 2002
General Administration by City of Arroyo Grande $ 30,074 July 1,2001 June 30, 2002
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3. Records
Federal regulation 570.503(b)(2) requires that this Agreement set forth the required records and
record keeping responsibilities that the Subrecipient assumes upon receiving CDBG funds. All
records and record keeping activities required of the Recipient by section 570.506 of the federal
regulations shall be created and maintained by the Subrecipient and shall be, on the request of