Agenda Packet 2002-02-12
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CITY COUNCIL City of
AGENDA Arroyo qrancfe
I Michael A. Lady Mayor
Thomas A. Runels Mayor Pro Tem Steven Adams City Manager
I Jim Dickens Council Member Timothy J. Carmel City Attomey
Tony Ferrara Council Member Kelly Wetmore Director. Administrative Services
Sandy Lubin Council Member
I NOTICE OF
CITY COUNCIL SPECIAL MEETING
Tuesday
February 12. 2002
5:45 P.M.
Arrovo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. ROLL CALL
2. PUBLIC COMMENT on Special Meeting Agenda Items.
Members of the public wishing to address the Council on any item described in this Notice
may do so when recognized by the Presiding Officer.
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to Govemment Code Section 54956.9(b)
involving one (1) potential case.
b. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to
Government Code Section 54956.9(a):
1. Name of Case: Garv Clawson v. City of Arroyo Grande. et al. San Luis
ObisDO County Superior Court Case No. CV 000748.
2. Name of Case: Citizen's Committee for the Conservation of Local Aariculture
v. City of Arroyo Grande. et ai, San Luis ObisDO County SUDerior Court Case
No. CV 020085.
4. RECONVENE TO OPEN SESSION:
Announcement of reportable action from closed session, if any.
5. ADJOURNMENT.
c:closedsession.agenda.021202. i
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CITY COUNCIL City of
AGENDA Arroyo qrancfe
Michael A. Lady Mayor
Thomas A. Runels Mayor Pro Tem
Jim Dickens Council Member Steven Adams City Manager
Tony Ferrara Council Member Timothy J. Carmel City Attorney
Sandy Lubin Council Member Kelly Wetmore Director, Administrative Services
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY MEETING
TUESDAY, FEBRUARY 12, 2002
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL COUNCIURDA
3. FLAG SALUTE: BOY SCOUT TROOP 489
4. INVOCATION: PASTOR RICHARD SCHARN
S. SPECIAL PRESENTATIONS:
5.a. Proclamation - National Engineers Week
5.b. Proclamation - Scoutina Anniversarv Month
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
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AGENDA SUMMARY - FEBRUARY 12, 2002
PAGE 2
7. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication; however, in compliance with the Brown Act, will
not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
January 16, 2002 through January 31,2002.
8.b. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receiye and file the report of current investment
deposits as of January 31, 2002.
8.c. Acceptance of Audited Annual Financial Reports (SNODGRASS)
[COUNCIURDA]
Recommended Action: Receive and file the respective Audited Annual
Financial Reports for the Fiscal Year ended June 30, 2001.
8.d. Consideration of Cash Flow Analysis/Approval of Interfund Advance from
the Water Facility Fund (SNODGRASS)
Recommended Action: Receive and file December 2001 Cash Report and
approve the interfund advance from the Water Facility Fund to cover cash deficit
in other funds at December 31, 2001.
8.e. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve minutes of the Regular City Council Meeting of
January 22, 2002 as submitted.
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AGENDA SUMMARY - FEBRUARY 12, 2002
PAGE 3
8. CONSENT AGENDA: (continued)
8.1. Consideration of Authorization to Solicit Bids for Sprlna 2001-02 Slurrv
Seal Capital Improvement Proiect No. PW 350-5638 (SPAGNOLO)
Recommended Action: 1) Authorize the Public Works Department to solicit
public construction bids for the Spring 2001-02 Slurry Seal improvement project;
2) Find that the project is categorically exempt from CEQA pursuant to Section
15301 (c); and 3) Direct the Administrative Services Director to file a Notice of
Exemption.
8.g. Consideration of Consultant Contract Amendment for Kim Romano
(SPAGNOLO)
Recommended Action: Approve and authorize the Mayor to execute the
amended Consultant Services Agreement for Kim Romano to provide additional
staff support for the Traffic Commission.
8.h. Consideration of Acceptance of Improvements for Tract 1834 - Phase 5
(SPAGNOLO)
Recommended Action: Adopt Resolution accepting improvements, offers of
dedication, and easements within Tract 1834 - Phase 5.
8.1. Consideration of AcceDtance of ImDrOyement!S for Lot Line Adlusbnent 915-
531, S. Elm Street. and a Portion of Farroll Avenue <<i!DlKtUbl (SPAGNOLO)
Recommended Action: Adopt Resolution accepting the following: 1) Public
improvements constructed for Lot Line Adjustment 96-531 including
improvements to Elm Street, Farrell Avenue, Brittany Avenue, Hampton Place,
and Carrington Place; 2) Offers of dedication for public road right-of-way, public
utilities, pedestrian access, traffic control devices, and tree planning easements;
and 3) Offers of dedication for public road right-of-way and public utilities i
easements. I
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9. PUBLIC HEARINGS: I
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9.a. ProD088d Ordinance Amendlna the Zonlna MaD of Arrovo Gl'llnde from i
~Ic and Quasi-Public Facilities (PF} to Residential ;S~
1.40-Acre Portion of Rancho Grande Park: DeveloDm8nt~ Amendment
Case No. 01-001 (STRONG/HEFFERNON)
Recommended Action: Introduce Ordinance amending the Zoning Map from PF
to RS for a 1.40-acre portion of the Rancho Grande Park Site.
9.b. Final ADDroval of Fiscal Year 2001-02 Community DeveloDment Block Grant
~(STRONG/McCLlSH)
Recommended Action: Adopt Resolution approving the projects to be funded
with the City's allocation of CDBG funds for Fiscal Year 2001-02.
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AGENDA SUMMARY - FEBRUARY 12, 2002
PAGE 4
10. CONTINUED BUSINESS:
10.a. Consideration of Modifications to the Level of Service (LOS) Policy and
Traffic Study Guidelines (SPAGNOLO)
Recommended Action: Review and approve recommended modifications to
the LOS Analysis and Traffic Study Guidelines.
11. NEW BUSINESS:
11.a. Fiscal Year 2001-02 Mid-Year Budaet Status Report (SNODGRASS)
[COUNCIURDA]
Recommended Action: It is recommended the City Council/Agency Board: 1)
Approve detailed bUdget adjustments and recommendations as shown in
Schedule 8; 2) Approve Schedules A through E included in the Mid-Year Budget
Status Report; and 3) Approve (Deny) requests for additional appropriations in
the General Fund.
11.b. Consideration of East Grand Avenue Master Plan Recommendations
(STRONG)
Recommended Action: Receive, review, and comment on draft report for East
Grand Avenue Enhancement Plan.
12. CiTY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would
like to receive feedback, direct staff to prepare information, and/or request a
formal agenda report be prepared and the item placed on a future agenda. No
formal action can be taken.
a) None. I
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13. CITY MANAGER ITEMS: I
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The following item(s) are placed on the agenda by the City Manager in order to i
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receive feedback and/or request direction from the Council. No formal action can I
be taken.
a) None.
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
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AGENDA SUMMARY - FEBRUARY 12, 2002
PAGE 5
16. ADJOURNMENT
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Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Director of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contact the Director of Administrative Services at (805) 473-
5414.
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In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
www.arroyoQrande.orQ
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CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08104100
A Agricultural Preserve
AB Assembly Bill LAFCO Locol Agency Fonnatlon Commission
ADA Americans with DlsablHtIes Act LOCC League of California CItIes
AG General Agriculture LLA Lot Uno AdjusIment
AGMC Arroyo Grande Municipal Code LUE Land Use Element
AGPOA Arroyo Grande Police OIIiceIs' AssocIation MER Lot Merger
APN ~.Bnlltw'8 Parcel Number MF Condominiumfrownhouse
APCB Air Pollution Conlral Board MFA Apar1men"
APCD Air Pollution ConIraI Dlstrtd MHP Mobile Home PIIIka
ARC ArchIIeduraI RevIew Committee 0 Office Prof8s8Ionat
ASCE American SocIety Clvtl Engineers OCSD Ooeano Community ServIces Dlstrtct
ASD Administrative Services Department OSCE Open Space and eon-vatlon Element
AWWA AmerIcan Water Works AssocIation PC Planning CommIoaIon
BD Building DI_ PD PolIce Department
CA City AItomey PF PublidQuasl Public
CC City Council PPR Plot Plan RevIew
CCC Callfomla eon-vation Corps PRD Parks & Recreation Deper1ment
CCCSIF Central Coast Cities SeW-Insurance Fund PRE-APP Pre-appllcetion
CD Cornrnunity Development PSHHC Peoples' Self-Help Housing Corp.
CDSG Community Development Block Grant PSP Planned SIgn Program
CE CIrculatIon ~t PUD Planned Unit Development
CEC CaIIfomIa Energy CommIssion PW Public Works Department
CEOA California Environmental QuaHty Act RDA Redevelopment Agency
CIP Capital Improvement Program RE _tIaI Estate
CIWMP CalIfornIa Integrated Waste Management Plan RFP Request for PrapaoaIa
CM City Manager's Office RFQ Request for Quallllcellons
CMC Callfomla Men's Colony RH Hillside Resldenttal
CMP Congestion ~t Plan RHNP RegIonal Housing Needs Plan
cae Cer1Ificate of Compliance RR Rural_tIaI
CPI Consumer PrIce Index RS SubuIban _1181
CUP Conditional USe PermIt RTA Reversion to """'-
DARE Drug Abuse _tance Education RWQCB Regional Water 0uII1ity Control Board
DC Development Code SAC Staff Adviso<y ~ I
DEA Drug Enfooceh.e"t Administration SB Senate BIll
E.C. EIedIon Code SCAT South County Area Transit I
EDD Economic De>eIopment Department SEIU SetvIce Employees International Union I
EDU Equivalent DwellIng Unit SF Single Family I
EIR EnvIlOIlI11IInIaIlmpact Report SLO San luis ObIspo ,
EIS EnvIronmental Impact Statement SLOCOG San luis ObIspo CouncIl of Gowmmenta
EOC Economic OpporIunity Commission SLOHA San luis ObIspo Housing AuthortIy
EVC Economic VItality Corporation SLONTF San luis ObIspo _ T_ Force
FAU Federal Aid Urban SLORTA San Luis ObIspo Regk>naI T_ AuthortIy
FD FinI DIvIsIon SLOWRAC Sen luis ObIspo County W_ Reeoun:es Advisory
FDAA Federal DIsaster Assistance Administration CoI...IllUee
FEMA Federal Emergeo Icy Management Agency SR Sanlor Housing
FID Financ:Iat ServIces Department SSLOCOWA South San luis ObIspo County Water AssocIation
FPPC Fair ~ Prac:tices CommIssion SSLOCSD South San Luis ObIspo County s.nItatlon Dlstrtd
FTA F-.I Transit Administration SRRE Sourca ~ & R8eydltlQ Element
FY FIsceI Yaar SWRCD S_ Water ReoourceI ConIraI Board
G.C. GcMmment Code TPM Tentative PaIceI Map
GC General Commerdal TT Tentative Tract Map
GF General Fund TTAC TranspoItatlon Tec:hnicaI Adviso<y Committee
GP General Plan TUP Temporary USe PermR
GPA General Plan Amendment UBC Uniform BuIldIng Code
HCD CaIIfomIa Department of Housing and Community UFC UnifDnn FInI Code
Devalopment USA Underground ServIce Alert
HOP Home Occupancy PermR VAR Variance
HUD HousIng and Urban Development Dept. VC Village Commerdal
I Industrtal and BusIness Park VCB SLO County _ & Conlerellce BuI88U
ISTEA 1_ Surface Transportation VSR View Shed RevIew
JPA Joint Powers Authority ZONE 3 Sen luis ObIspo County Flood Control and Water
eon-vatlon DIatrtct - Zone 3 (Lopez Project)
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Hoqprary 5.8.
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Naliotpl 1Vttt
ftbtuary IT. a .
WHEREAS, the City of Arroyo Grande relies oil an extensive system of
infrastructure and related facilities for the safe and efficient daily activities of
its citizens; and
WHEREAS, Engineers are highly trained professionals who utilize their
scientific knowledge and technical skills in creative and innovative ways to
fulfill the essential needs and specific interests of our society; and .
WHEREAS, these dedicated professionals readily face the major technological I
challenges of our time - from rebuilding towns devastated by natural disasters,
cleaning up the environment, and assuring safe, clean and efficient sources of
energy, to designing information systems that promise to successfully propel
our nation into the twenty-first century; and
WHEREAS, professional engineers remain dedicated to investing in our future
by encouraging young math and science students to realize the practical power
and the vast capabilities of their knowledge; and
WHEREAS, as the promise of the future unfolds before us, we, as citizens of
Arroyo Grande, will look even more to our knowledgeable and skilled engineers
to meet the challenges oftomorrow; and
WHEREAS, National Engineers Week is dedicated to promoting understanding
and awareness of the profession, celebrating important contributions made by
engineers, and encouraging young Americans from all walks of life to pursue
studies in science, math and technology.
mEREFORE, be it resolved that I, Michael A. Lady, Mayor of the City of Arroyo
Grande, on behalf of the City Council do hereby recognize the tremendous
contributions that engineers have made, and will continue to mak@ to our City
and hereby proclaim February 17 - 23, 2002 as National Engineers Week in the
City of Arroyo Grande.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the
the City of Arroyo Grande to be affixed this 12th clay of February, 2002.
MICHAELA. LADY, MAYOR
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Honorary Procl~ation 5.b.
Recogn.i.zi.ng. February 2002 as
Scouting Anniversary Month
. . Los Padres Council
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BOY SCOUTS
OF AMERICA
WHEREAS, the Boy Scouts of America is 92 years
old this year, and has remained committed to
preparing young people to make ethical choices over
their lifetimes by instilling in them the timeless
values of the Scout Oath and Law; and I
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WHEREAS, the Boy Scouts of America believes in
the youth oftoday, because they are the faces of the
future - the leaders oftomorrow; and
WHEREAS, locally, the Los Padres Council has
more than 2,000 adult leaders to help shape the
lives of over 5,100 youth associated with the
program; and
WHEREAS, the success of Scouting for Cub Scouts,
Boy Scouts, and Venturing depends on our
community organizations; and
WHEREAS, there are 178 churches and synagogues, schools and parent-teacher
associations, service and fraternal clubs, and other community organizations that have
been chartered in our area by the Boy Scouts of America to use the Scouting program; and
WHEREAS, the Los Padres Council of the Boy Scouts of America and its corps of dedicated
volunteer leaders selected by these chartered organizations are performing an outstanding
service and providing necessary support to the leaders in the 249 Cub Scout packs, Boy
Scout troops, and the Venturing crews.
NOW, THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the City of
Arroyo Grande, on behalf of the City Council, do hereby proclaim February 2002 as
Scouting Anniversary Month and urge our citizens to join me in expressing appreciation to
the community organizations and their volunteer Scout leaders for bringing this values-
based program to our you people.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of
Arroyo Grande to be affixed this 12th day of February 2002.
MICHAELA. LADY, MAYOR I
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8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE,:;!
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISORce~
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period January 16 - January 31, 2002.
FUNDING:
There is a $558,720.18 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - January 18, 2002 Accounts Payable Check Register
ATTACHMENT 3 - January 18, 2002 Vacation Buyback Payroll Checks
ATTACHMENT 4 - January 25,2002 Accounts Payable Check Register
ATTACHMENT 5 - January 25,2002 Payroll Checks and Benefit Checks
ATTACHMENT 6 - January 31,2002 Accounts Payable Pre-paid Checks
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ATTACHMENT 1
I CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of January 16 Through January 31, 2002
February 12, 2002
Presented are the cash disbursements issued by the Department of Financial Services for
the period January 16 to January 31, 2002. Shown are cash disbursements by week of
occurrence and type of payment.
January 18, 2002
Accounts Payable Cks 104131-104234 2 $ 342,085.96
Less Payroll Cks included on January 11th Listing (260,264.09)
Vacation Buyback Payroll Checks and Benefit Checks 3 40.552.36
122,374.23
January 25, 2002
Accounts Payable Cks 104235-104308 4 150,585.65
Payroll Checks and Benefit Checks 5 284.900.00
435,485.65
January 31, 2002
Accounts Payable Pre-paid Checks 6 254,834.86
Less Payroll Cks included on January 25th Listing (253.974.56)
860.30
Two Week Total $ . 558.720.18
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND 10101 SPECIAL REVENUE FUNDS I
City Government IFund 010) Park Development Fee Fund (Fund 213) I
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - La'l" Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274)
Public S"fety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building &: Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin &: Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
P"rks & Recre"tion (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350)
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Dept. Index forCouncil.x1a
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ATTACillJENT 2
VQUCHRE2 CITY OF ARROYO GRANDE PAGE 1
01/16/02 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER!
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
459 01/09/02 101945 UNITED RENTALS,INC.HWY STROBE LIGHT 640.4712.5603 147.50 147.50
460 01/10/02 005616 CITY OF ARROYO GRANDE G.A.REIMB-l/3/02 FIR 011.0000.1015 203,052.46 203,052.46
461 01/14/02 101589 CALPERS HEALTH INS-1/2 011.0000.2109 49,679.95 49,679.95
462 01/15/02 098340 DELTA DENTAL DENTAL INS-t/o2 011.0000.2110 7,531. 68 7,531.68
104131 01/18/02 000468 A T & T-L/DIST sve. PHONE BILL-L/DIST FAX 010.4211.5403 9.43 9.43-
104132 01/18/02 100897 AMERICAN TEMPS BURSHEIM SVCS-12/14 010.4.120.5303 604.00
104132 01/18/02 100897 AMERICAN TEMPS BURSHEIM SVCS-12/21 010.4120.5303 615.33
104132 01/18/02 100897 AMERICAN TEMPS BURSHEIM SVCS-12/28 010.4120.5303 422.80
104132 01/18/02 100897 AMERICAN TEMPS STRASSER SVCS-1/4 010.4421.5303 362.40
104132 01/18/02 100897 AMERICAN TEMPS BURSHEIM SVCS-1/4 010.4120.5303 422.80 2,427.33
104133 01/18/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 375.00 375.00
104134 01/18/02 102038 ASCE A$CE MEMBERSHIP-OLDS 010.4301.5503 205.00 205.00
104135 01/18/02 008346 BACKYARD IMPROVEMENT CE BASIN BANK FABRIC 010.4430.5605 125.73
104135 01/18/02 008346 BACKYARD IMPROVEMENT CE STEEL TIES/B-BANDS 010.4430.5605 24.44
104135 01/18/02 008346 BACKYARD IMPROVEMENT CE TENSION WIRE 010.4430.5605 32.10 182.27
104136 01/18/02 009750 BRENDA BARROW REIMB. WINTER PLAYGROUND SPLYS 010.4422.5256 36.74
104136 01/18/02 009750 BRENDA BARROW REIMB.PRESCHOOL SUPPLIES 010.4423.5254 2.68
104136 01/18/02 009750 BRENDA BARROW VOLUNTEER BANQ/ AND CD PLAYER 010.4424.5252 69.82 109.24
104137 01/18/02 010062 BAUER COMPRESSORS, INC. 02 SENSOR 010.4211.5325 180.50
104137 01/18/02 010062 BAUER COMPRESSORS, INC. COUPLING 010.4211.5325 52.63 233.13
104138 01/18/02 010412 ALBERT BEATI'IE FIELD TRAINING OFFICER-BEATTIE 010.4201.5501 762.50 162.50
104139 01/18/02 102798 DOUGLAS BEDELL CONSTRUct-WARDROBE LOCKERS 010.4211.6201 1,175.00 1,175.00
104140 01/18/02 013026 BRISCO MILL & LUMBER LUMBER/CEMENT 640.4712.5610 15.78
104140 01/18/02 013026 BRISCO MILL & LUMBER SIGN CLEANING SUPPLIES 220.4303.5255 73.80 89.58
104141 01/18/02 013572 BRUMIT DIESEL,INC SOCKET 010.4211.5601 24.43
104141 01/18/02 013572 BRUMIT DIESEL,INC LIGHT/WHEEL STUD/SEAL 010.4211.5601 55.94 80.37
104142 01/18/02 101431 BURDINE PRINTING TYPESET-BUSINESS CARDS 010.4102.5306 17.50
104142 01/18/02 101431 BURDINE PRINTING TYPESET-BUSINESS CARDS 010.4102.5306 17.50 35.00
10U43 01/1S/02 102796 C.C.CITIES SELF-INS. FUN REF.W/COMP-CHECANSKY 010.0000.4805 2,008.62 2,008.62
104144 01/18/02 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-12/31 225.4553.5507 1,020.00 1,020.00
104145 01/18/02 101101 C.T.I./VALUELINE MYLAR FILM/CARTRIDGE 010.4130.5201 159.80 159.80 I
104146 01/18/02 017202 CA.ST.BOARD OF EQUALIZA U/GROUND FUEL STORAGS FEE 010.4305.5201 303.03 303.03
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
01/16/02 08 :28 VOUCHER/ CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104147 01/18/02 017472 CA. ST.DEPT. CONSERVATION S.M.I.P.2Q 01/02 010.0000.2208 747.00
104147 01/18/02 017472 CA.ST.DEPT.CONSERVATION ADMIN FEE-SMIP 010.0000.4801 37.35- 709.65
104148 01/18/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECKS-NOV 010.4425.5315 81.00
104148 01/18/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECKS-NOV 010.4201.5324 252.00
104148 01/18/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECKS-NOV 010.4201.5329 351.00 684.00
104149 01/18/02 018642 CA. ST. DEPT. SOCIAL SERVI ANNUAL LIC.FEE-401711736 010.4425.5255 500.00 500.00
104150 01/18/02 019812 ARON CANBY WELDING EXPANDED METAL 220.4303.5601 47.49 47.49
104151 01/18/02 021824 CENTRAL COAST SOD BERMUDA SOD 010.4430.5605 258.00
104151 01/18/02 021824 CENTRAL COAST SOD BERMUDA SOD 010.4430.5605 258.00
104151 01/18/02 021824 CENTRAL COAST SOD BERMUDA SOD 010.4430.5605 129.00 645.00
104152 01/18/02 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4420.5605 583.01
104152 01/18/02 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4213.5604 177 .51
104152 01/18/02 021918 CENTRAL COAST SUPPLY VAC BAGS 010.4213.5604 81.51 842.03
104153 01/18/02 101856 CHARTER COMMUNICATIONS CABLE-JAN/FEB 010.4140.5303 227.90
104153 01/18/02 101856 CHARTER COMMUNICATIONS CABLE-DEC-JAN 010.4140.5303 227.90 455.80
104154 01/18/02 102788 LORI CLARK REF. PARK DEP-CLARK 010.0000.4354 26.00 26.00
104155 01/18/02 023946 CLINICAL LAB. OF SAN 8ER WATER SAMPLES 640.4710.5310 188.00 188.00
104156 01/18/02 102723 COMMERCIAL MAINTENANCE AGFD FLOORS 010.4213.6401 380.00 380.00
104157 01/18/02 102800 RICHELLE CROSS PIANO PLAYING SVCS-VOLUNTEER 010.4424.5252 50.00 50.00
104158 01/18/02 026832 CUESTA EQUIPMENT CO BITS/CUTTING FLUID 010.4211.5273 36.62 36.62
104159 01/18/02 027144 L.N CURTIS & SONS ADAPTER/COUPLER 010.4211.5255 127.84 127.84
104160 01/18/02 102783 CUSTOM COLORS, INC. PAINT-PW50 220.4303.5601 215.32 215.32
104161 01/18/02 102792 WALT CUZICK FIREWALL TRAINING-CUZICK 010.4145.5501 260.00 260.00
104162 01/18/02 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 240.98 240.98
104163 01/18/02 016302 DEPARTMENT OF CORRECTIO CMC LABOR-NOV 220.4303.5303 4,072.58 4,072.58
104164 01/18/02 100465 EDEN SYSTEMS,INC. ANNUAL FIN.SVCS.SOFTWARE SUPT 010.4140.5303 10,809.53 10,809.53
104165 01/18/02 102563 EMPIRE LABS, INC DEGREASER 220.4303.5603 347.50 347.50
104166 01/18/02 034164 FIRE DEPT. SAFETY OFF.A FDSOA MEMBERSHIP-STEFFAN 010.4211.5503 75.00 75.00
104167 01/18/02 102794 DIANE GREGORY REF. WATER DEP-525 ROSEMARY 640.0000.2302 180.00
104167 01/18/02 102794 DIANE GREGORY CLOSING BILL-525 ROSEMARY 640.0000.4751 22.88- 157.12
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
01/16/02 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104168 01/18/02 039624 HAAKER EQUIPMENT WATER STRAINER W/GASKET 612.4610.5603 34.08 34.08
104169 01/18/02 102797 GAVEN HENDERSON BILL-1233 FARROLL AVE #A 640.0000.4751 72.14-
104169 01/18/02 102797 GAVEN HENDERSON REF.O/PAY-1233 FARROLL AVE #A 640.0000.4751 144.28 72.14
104170 01/18/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4130.5201 75.86
104170 01/18/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 14.35
104170 01/18/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 13 .40 103.61
104171 01/18/02 044496 INFORMATION SERVICES DAS SVCS-WEEKS 49 & 50 010.4140.5303 2,961.60
104171 01/18/02 044496 INFORMATION SERVICES QA SYSTEM SUPPORT 010.4140.5303 536.00 3,497.60
104172 01/18/02 102793 CHARLOTTE IRWIN REF:PARK DEPOSIT-IRWIN 010.0000.4354 48.00 48.00
104173 01/18/02 046176 J J'S FOOD COMPANY ORAL BOARD SUPPLIES 010.4120.5201 5.76
104173 01/18/02 046176 J J'S FOOD COMPANY MEETING SUPPLIES 010.4001.5504 11.18
104173 01/18/02 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4211.5255 9.98 26.92
104174 01/18/02 102653 KC'S CLEANING CLEANING SVCS-AGPD 010.4213.6401 375.00 375.00
104175 01/18/02 048360 LINDA KEY REIMB SUPPLIES-KEY 010.4423.5253 65.41 65.41
104176 01/18/02 102666 VALERIE KLINE PILATES CLASS-KLINE 010.4424.5351 245.00 245.00
104177 01/18/02 051168 LEAGUE OF CALIFORNIA CI MEMBERSHIP-2002 CITY OF AG 010.4145.5503 5,201.00 5,201. 00
104178 01/18/02 102667 ROSEMARY LOPEZ CHEER & POM CLASS-LOPEZ 010.4424.5351 42.00 42.00
104179 01/18/02 053274 LYON & CARMEL PROF . LEGAL SERVICE 010.4003.5304 8,759.43 8,759.43
104180 01/18/02 054482 MAINTENANCE SUPERINTEND MSA MEETING- 3 PEOPLE 220.4303.5501 45.00 45.00
104181 01/18/02 102801 ANNIKA MALOTTE REF.O/PAY PLAYGRND PGM-MALOTTE 010.0000.4601 14.00 14.00
104182 01/18/02 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYSICAL-SIMMONS 010.4425.5315 60.00
104182 01/18/02 102086 MEDSTOP URGENT CARE PRE-EMPLOY.PHYSICAL-MAGNEY 010.4425.5315 100.00
104182 01/18/02 102086 MEDSTOP URGENT CARE DMV PHYSICAL-FULLER 010.4301.5315 88.00
104182 01/18/02 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYSICAL-SCHMIDT 010.4213.5315 198.00 446.00
104184 01/18/02 057096 MINER'S ACE HARDWARE BULBS/MARKER 010.4211.5255 7.14
104184 01/18/02 057096 MINER'S ACE HARDWARE VAC BAGS/WET/DRY VAC 010.4211.5601 37.43
104184 01/18/02 057096 MINER'S ACE HARDWARE SHOP VAC/PAINTBRUSHES 010.4211.5601 12.27
104184 01/18/02 057096 MINER'S ACE HARDWARE MISC. HARDWARE/SHELF BRACKET 010.4211.5601 9.14
104184 01/18/02 057096 MINER'S ACE HARDWARE BATTERIES 010.4211.5504 52.89
104184 01/18/02 057096 MINER'S ACE HARDWARE VINEGAR 010.4211.5255 3.20
104184 01/18/02 0570516 MINER'S ACE HARDWARE MISC. HARDWARE 010.4211.5603 37.29
104184 01/18/02 057096 MINER'S ACE HARDWARE SOAP/MOUNTING TAPE 010.4211.5255 12.68
104184 01/18/02 057096 MINER'S ACE HARDWARE CLEANER 010.4211.5603 3.83
104184 01/18/02 057096 MINER'S ACE HARDWARE BATTERIES 010.4211.5255 2.76
104184 01/18/02 057096 MINER'S ACE HARDWARE CARTRIDGE 010.4211.5255 12.83
104184 01/18/02 057096 MINER'S ACE HARDWARE FLEX DRYER HOSE 010.4211.5255 6.41
--.- ~~-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
01/16/02 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK. VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104184 01/18/02 057096 MINER'S ACE HARDWARE CLEANING SUPPLIES 010.4211.5255 9.31
104184 01/18/02 057096 MINER'S ACE HARDWARE STEELWOOL 010.4211.5601 7.06
104184 01/18/02 057096 MINER'S ACE HARDWARE C BATTERIES 010.4211.5255 16.07
104184 01/18/02 057096 MINER'S ACE HARDWARE SPRAY PAINT 010.4211.5601 6.40
104184 01/18/02 057096 MINER'S ACE HARDWARE GFCI TESTER RECPTACLE 010.4212.5255 11.57
104184 01/18/02 057096 MINER'S ACE HARDWARE BIT/STENCIL 010.4213.5604 7.80
104184 01/18/02 057096 MINER'S ACE HARDWARE PAINT/STEELWOOL/BATTERY 220.4303.5601 83.46
104184 01/18/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 44.81
104184 01/18/02 057096 MINER'S ACE HARDWARE LOPPER/BROOM/SNAP SPRING 010.4420.5605 193.20
104184 01/18/02 057096 MINER'S ACE HARDWARE TEFLON TAPE/VALVE 010.4213.5604 9.62
104184 01/18/02 057096 MINER'S ACE HARDWARE TROWEL 640.4712.5273 .80
104184 01/18/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4213.5604 25.17
104184 01/18/02 057096 MINER'S ACE HARDWARE 9V BATTERIES/CLEANER 010.4211.5272 21.42
104184 01/18/02 057096 MINER'S ACE HARDWARE PAINT 220.4303.5601 55.57 690.13
104185 01/18/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301.5148 13 .00
104185 01/18/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 7.85 20.85
104186 01/18/02 102730 NEXTEL COMMUNICATIONS CELL PHONE SVC 010.4211.5403 108.07
104186 01/18/02 102730 NEXTEL COMMUNICATIONS CELL PHONE SVC 010.4212.5403 9.64
104186 01/18/02 102730 NEXTEL COMMUNICATIONS CELL PHONE EQUIPT 010.4212.5403 75.23 192.94
104187 01/18/02 102044 NOSSAMAN,GUTHNER,KNOX & PROF.SVCS-S.M.VLY WATER 640.4710.5575 464.98 464.98
104188 01/18/02 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 43.43 43.43
104189 01/18/02 102784 OLIVER'S TOWING TOW-PW51 612.4610.5601 175.00 175.00
104190 01/18/02 062322 ONE HOUR PHOTO PLUS FILM/DEVELOPING 220.4303.5255 68.96 68.96
104191 01/18/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 51.14 51.14
104192 01/18/02 100095 PASO ROBLES AUTO PARTS COMBO WRENCH 640.4712.5273 41.18 41.18
104193 01/18/02 065520 PEPSI-COLA LOS ANGELES SODAS 010.4422.5258 161.15 161.15
104194 01/18/02 065714 PERVO PAINT CO. PAINT 220.4303.5613 647.14 647.14
104195 01/18/02 066066 PHILLIPS FLOOR COVERING RECARPET COUNCIL CHAMBERS 010.4213.6401 3,675.00 3,675.00
104196 01/18/02 063726 PJ'S TOP SHOP 24 T-SHIRTS 010.4211.5272 179.76 179.76
104197 01/18/02 068200 PMX SYNETRON GLOVES 010.4211. 5206 440.41 440.41
104198 01/18/02 067548 POOR RICHARD'S PRESS COLOR TRANSPARENCY-ST. SWEEP 010.4301.5201 2.23 2.23
104199 01/18/02 102673 PULITZER AD-SR.ACCOUNTING CLERK 010.4120.5316 311.79
104199 01/18/02 102673 PULITZER AD-ADMIN SECRETARY 010.4421.5316 244.39
104199 01/18/02 102673 PULITZER LEGAL 111038 010.4002.5301 57.00
104199 01/18/02 102673 PULITZER LEGAL 111061 010.4130.5301 76.50
104199 01/18/02 102673 PULITZER LEGAL 111062 010.4130.5301 69.00
.~ ~-----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
01/16/02 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104199 01/18/02 102673 PULITZER LEGAL 111063 010.4130.5301 67.50 826.18
104200 01/18/02 069810 DICK RAYBURN CA.ASSOC.OF PROPERTY-RAYBURN 010.4201.5501 108.00 108.00
104201 01/18/02 069926 RED LION/SACRAMENTO INN RESV-DICK RAYBURN 010.4201.5501 336.00 336.00
104202 01/18/02 102791 REGAN FOR CONGRESS REF.C/B DEP-REGAN FOR CONGRESS 010.0000.2206 250.00
104202 01/18/02 102791 REGAN FOR CONGRESS C.B.RENTAL-REGAN FOR CONGRESS 010.0000.4353 153.00-
104202 01/18/02 102791 REGAN FOR CONGRESS BLDG. SUPER-REGAN FOR CONGRESS 010.0000.4355 38.25- 58.75
104203 01/18/02 101082 RELIGIOUS PRODUCTS,INC. 100 CASSETTES/HOLDERS 010.4002.5201 94.30 94.30
104204 01/18/02 101461 RUSSCO UTILITY TABLE 010.4130.6001 259.17 259.17
104205 01/18/02 101136 S.C.A.C.E.O. SCACEO MEMBER - CROCKETT 010.4130.5503 40.00 40.00
104206 01/18/02 100192 SAN LUIS MAILING SVC WATER BILL MAILING-DEC 640.4710.5201 745.16 745.16
104207 01/18/02 075130 SAN LUIS OBISPO CNTY.NE AD-ACcr. CLERK 010.4120.5316 182.16
104207 01/18/02 075130 SAN LUIS OBISPO CNTY.NE AD-ACCT. CLERK 010.4120.5316 197.80
104207 01/18/02 075130 SAN LUIS OBISPO CNTY.NE AD-P&R SECRETARY 010.4421.5316 105.35
104207 01/18/02 075130 SAN LUIS OBISPO CNTY.NE WINTER/SPRING ACTIVITY GUIDES 010.4421.5504 2,873.39 3,358.70
104208 01/18/02 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 191.92 191.92
104209 01/18/02 075816 SAN LUIS POWERHOUSE ALTERNATOR 010.4211.5601 417.30 417.30
104210 01/18/02 102787 SYLVIA SAUCEDO REF.C.B.DEPOSIT-SAUCEDO 010.0000.2206 250.00
104210 01/18/02 102787 SYLVIA SAUCEDO BLOG. SUPER -SAUCEDO 010.0000.4355 144.00- 106.00
104211 01/18/02 078156 SEBASTIAN OIL DISTRIB. OIL 010.4211. 5608 47.80
104211 01/18/02 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211.5608 51.88
104211 01/18/02 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211.5608 64.92 164.60
104212 01/18/02 078234 SECURED STORAGE STORAGE CHARGES 010.4002.5303 60.00 60.00
104213 01/18/02 101574 see.OF AM.MILITARY ENGI SOC.AM.MILITARY ENG.DUES-SPAGN 010.4301.5503 57.00 57.00
104214 01/18/02 080886 SOUTHERN AUTO SUPPLY WINDOW HANDLE/BATTERY 010.4211.5325 30.58
104214 01/18/02 080886 SOUTHERN AUTO SUPPLY MAGNETIC TOW 010.4211.5603 94.15
104214 01/18/02 080886 SOUTHERN AUTO SUPPLY BEAM LAMP 010.4211. 5603 10.68
104214 01/18/02 080886 SOUTHERN AUTO SUPPLY WINDOW HANDLE 010.4211.5603 37.20
104214 01/18/02 080886 SOUTHERN AUTO SUPPLY MAGNETIC TOW LIGHT 010.4211.5603 102.17-
104214 01/18/02 080886 SOtrrHERN AUTO SUPPLY BATTERY/SOCKETT 010.4211.5603 76.73 147.17
104215 01/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 374.86
104215 01/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 147.97
104215 01/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 98.32
104215 01/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 54.89
104215 01/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 99.59
104215 01/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 31.36 806.99
-- J
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
01/16/02 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104216 01/18/02 100906 SPECTRUM HYDROSEEDING HYDROSEEDED BASIN 010.4430.5605 2,000.00
104216 01/18/02 100906 SPECTRUM HYDROSEEDING HYDROSEEDED BASIN 010.4213.6401 1,000.00 3,000.00
104217 01/18/02 102799 SPRINT, INC. REF.O/PAY-404 E.BRANCH 640.0000.4751 46.09
104217 01/18/02 102799 SPRINT, INC. PREV.BALANCE-404 E.BRANCH 640.0000.4751 10.06- 36.03
104218 01/18/02 082640 STRADLING,YOCCA,CARLSON RDA SVCS 284.4103.5303 52.50 52.50
104219 01/18/02 101932 STUDENT TRANSFORATION BUS-TREE FARM 010.4425.5303 123.75 123.75
104220 01/18/02 083382 SUPERIOR QUALITY COPIER PANASONIC FP D 455S2 COPIER 010.4303.6001 9,712.39 9,712.39
104221 01/18/02 102344 THE TRIBUNE TT SUBSCRIPT-PW 010.4301.5201 156.00 156.00
104222 01/18/02 102789 BILL OR JAMIE TYLER REF:VARIANCE VIEW-246 GARDEN 010.0000.4164 440.00 440.00
104223 01/18/02 087672 UNITED RENTALS RENTAL- PRESSURE WASHER 220.4303.5552 53.63 53.63
104224 01/18/02 087398 USA BLUE BOOK AMMONIA INJECTION PUMP 350.5908.7002 993.31 993.31
104225 01/18/02 102007 VERIZON WIRELESS CELL PHONE-ST/PW INSP/EXTRA 220.4303.5403 258.27
104225 01/18/02 102007 VERIZON WIRELESS CELL PHONE-ST/PW INSP/EXTRA 010.4301. 5403 39.99
104225 01/18/02 102007 VERIZON WIRELESS CELL PHONE-ST/PW INSP/EXTRA 010.4301.5403 39.99
104225 01/18/02 102007 VERIZON WIRELESS CELL PHONE-CM 010.4101.5403 38.69
104225 01/18/02 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103.5403 43.08 420.02
104226 01/18/02 102486 WATERBOYS PLUMBING AGFD LEAK REPAIR 010.4213.5303 158.00 158.00
104227 01/18/02 102795 WENDY WEAVER REF.WTR.DEP-163 BRISCO #F 640.0000.2302 180.00
104227 01/18/02 102795 WENDY WEAVER CLOSING BILL-163 BRISCO #F 640.0000.4751 52.32-
104227 01/18/02 102795 WENDY WEAVER PREVIOUS BALANCE-163 BRISCO #F 640.0000.4751 69.50- 58.18
104228 01/18/02 091026 WEST GROUP PAYMENT CTR. CA.CQDES-CD-ROM 010.4003.5503 158.36 158.36
104229 01/18/02 092274 STEVE WHITNEY REIMB.SMOKE DETECTOR-SANTA COP 010.4211.5504 15.31 15.31
104230 01/18/02 100431 WILLARD PAPER CO PAPER 010.4102.5255 200.63 200.63
104231 01/18/02 092586 LEE WILSON ELECTRIC COM SIGNAL MAINT-DEC 010.4304.5303 1,338.75 1,338.75
104232 01/18/02 093210 WORKRITE NOMEX SHIRT 010.4211.5272 86.98 86.98
104233 01/18/02 102130 XESYSTEMS, INC XEROX MAINT 010.4301.5602 180.00 180.00
104234 01/18/02 093912 ZAP MFG, INC NUMBERS/SIGN BLANKS 220.4303.5613 388.64
104234 01/18/02 093912 ZAP MFG, INC NUMBERS/SIGN BLANKS 220.4303.5613 449.40 838.04
TOTAL CHECKS 342,085.96
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
01/16/02 08 :28 VOUCHER/CHECK REGISTER
FOR PERIOD 20
FUND TITLE AMOUNT
010 GENERAL FUND 70,770.27
011 PAYROLL CLEARING FUND 260,264.09
220 STREETS FUND 6,806.76
225 TRANSPORTATION FUND 1,020.00
2'4 REDEVELOPMENT AGENCY FUND 95.58
350 CAPITAL IMPROVEMENT FUND 993.31
612 SEWER FUND 209.08
640 WATER FUND 1,926.87
TOTAL 342,085.96
ATTACHUENT 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 1/01/01 TO 12/31/01 VACATION BUYBACK
01/18/02
FUND 010 35,001.73 5111 Salaries Full time 37,480.69
FUND 220 2,196.18 5122 Salaries Part-Time 2,867.25
FUND 612 2,295.41 5126 Salaries Over-Time 204.42
FUND 640 1,059.04 40,552.36
40,552.36
i
I
------- ---- ---.-----.--1
ATTACHMENT 4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
01/23/02 10:47 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104235 01/25/02 085176 3T EQUIPMENT CO SEWER MAIN CLEANING HOSES 612.4610.6201 1,603.46 1,603.46
104236 01/25/02 000234 A &: R WELDING SUPPLY OXY &: ACETYLENE GASES 010.4305.5303 14.00 14.00
104237 01/25/02 102354 ABS DELIVERY SYSTEMS,IN EVIDENCE DELIVERY CHARGE-DEC 010.4201.5324 34.00 34.00
104238 01/25/02 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT PHYSICAL 010.4424.5315 45. DO
104238 01/25/02 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT PHYSICAL 010.4424.5315 45.00
104238 01/25/02 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT PHYSICAL 010.4301.5315 45.00
104238 01/25/02 000898 ADDICTION MEDICINE CONS 2002 DOT PROGRAM 010.4145.5303 1,100.00 1,235.00
104239 01/25/02 100897 AMERICAN TEMPS STRASSER SVCS-l/ll 010.4421.5303 604.00 604.00
104240 01/25/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 250.00
104241 01/25/02 006006 ARROYO GRANDE FLOWER SH FLORAL ARRANGEMENTS 010.4001.5504 210.79 210.79
104242 01/25/02 008385 R. BAKER, INC. REPR.SEWER MAINT/ST/CURB 612.4610.5303 7,850.00 7,850.00
104243 01/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 13.90
104243 01/25/02 009008 BANKCARD CENTER RUSSCO-OFFICE FURNITURE 010.4130.6001 249.35
104243 01/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 10.62
104243 01/25/02 009008 BANKCARD CENTER HOTEL-NEW LAW SEM-WETMORE 010.4002.5501 510.81
104243 01/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 158.55
104243 01/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 17.11
104243 01/25/02 009008 BANKCARD CENTER FUEL-LOCC 010.4001.5501 18.00
104243 01/25/02 009008 BANKCARD CENTER CAR RENTAL-LOCC CONF-FERRARA 010.4001.5501 98.63
104243 01/25/02 009008 BANKCARD CENTER LOCC HOTEL 010.4001.5501 375.98
104243 01/25/02 009008 BANKCARD CENTER CREDIT OFFICE SUPPLIES 010.4101.5201 10.69-
104243 01/25/02 009008 BANKCARD CENTER HOTEL-LaCC 010.4001.5501 24.00
104243 01/25/02 009008 BANKCARD CENTER HOTEL-LOCC 010.4001.5501 343.48
104243 01/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 36.22
104243 01/25/02 009008 BANKCARD CENTER HOLIDAY LUNCHEON SUPPLIES 010.4101.5319 174.50
104243 01/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 120.65
104243 01/25/02 009008 BANKCARD CENTER LOCC MEETING 640.4710.5501 745.46
104243 01/25/02 009008 BANKCARD CENTER MEETING SUPPLIES 010.4421.5501 38.00
104243 01/25/02 009008 BANKCARD CENTER CUESTA COLLEGE WEB 010.4421.5501 20.00 I
104243 01/25/02 009008 BANKCARD CENTER CUESTA COLLEGE WEB 010.4421.5501 48.00
104243 01/25/02 009008 BANKCARD CENTER LOOOING-CA LOC MEETING 010.4211.5501 158.27
104243 01/25/02 009008 BANKCARD CENTER LOOOING-AFSS MEETING 010.4211.5501 39.20
104243 01/25/02 009008 BANKCARD CENTER MEETING SUPPLIES 010.4211.5501 10.75 3,200.79
104244 01/25/02 009750 BRENDA BARROW REnts. VOLUNTEER SUPPLIES 010.4424.5252 55.84
104244 01/25/02 009750 BRENDA BARROW REIMB.EGG HUNT SUPPLIES 010.4424.5252 59.59
104244 01/25/02 009750 BRENDA BARROW REIMB.CIM SUPPLIES 010.4425.5259 10.30 125.73
104245 01/25/02 013026 BRISCO MILL & LUMBER SIGN CLEANING SUPPLIES 220.4303.5613 18.28 18.28
104246 01/25/02 101431 BURDINE PRINTING PRINTING SVCS-TYPESETTING 010.4102.5306 27.50 27.50
104247 01/25/02 100872 C. C. SALMON ENHANCEMENT, REF TUP FEES-WATER EDUCATION 010.0000.4164 105.00 105.00
----------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
01/23/02 10:47 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104248 01/25/02 021940 C.COAST TAXI CAB SERVIC TAXI SVCS TO 1/14 225.4553.5507 1,136.25 1,136.25
104249 01/25/02 102805 THE CA. PACIFIC CONFEREN DEPOSIT-LODGING EVERY 15 MIN 010.4201.5597 210.00 210.00
104250 01/25/02 017202 CA.ST.BOARD OF EQUALlZA DIESEL FUEL TAX 2Q-01/02 010.0000.1202 221. 58 221.58
104251 01/25/02 018330 CA.ST.DEPT.OF JUSTICE SECOND HAND DEALER LICENSE 010.0000.4808 10.00 10.00
104252 01/25/02 102804 CAMBRIA FF ASSOC. REGIS-KRUSE RAPID INTERVENTION 010.4211.5501 20.00 20.00
104253 01/25/02 077376 SUSAN SAXE- CLIFFORD PSYCHOLOGICAL EVALUATION 010.4201. 5315 350.00 350.00
104254 01/25/02 102671 CORPORATE EXPRESS OFFICE SUPPPLIES 010.4201. 5201 317.74 317.74
104255 01/25/02 026208 CREDIT BUREAU REPORTS, CREDIT CHECKS-JENSEN/ZUBIA 010.4201.5303 14.00 14.00
104256 01/25/02 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 105.00 105.00
104257 01/25/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 10.00
104257 01/25/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421.5201 30.00
104257 01/25/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 16.67
104257 01/25/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101.5201 16.67
104257 01/25/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 16.66
104257 01/25/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 25.00 115.00
104258 01/25/02 102807 CSTI REGIS-SISKO/WETMORE 010.4145.5501 700.00 700.00
104259 01/25/02 101779 CTE COMPUTER TRAINING C' WORD 2000 INTRO CLASSES 010.4201.5501 676.00 676.00
104260 01/25/02 102802 DDS CENTRAL COAST PLAYG INSTL 4 CONCRETE SUB-SURFACE 250.4800.8004 3,283.41
104260 01/25/02 102802 DDS CENTRAL COAST PLAYG INSTL 4 CONCRETE SUB-SURFACE 010.4213.6401 3,678.59 6,962.00
104261 01/25/02 100956 DOKKEN ENGINEERING CORP ENG.SVCS-EL CAMPO/101 PSR 350.5616.7701 5,645.05
104261 01/25/02 100956 DOKKEN ENGINEERING CORP ENG.SVCS-BRISCO/HALCYON 350.5615.7701 704.55 6,349.60
104262 01/25/02 101241 ROBERT F. DRIVER CO,INC U/GROUND FUEL TANKS-2002 010.4145.5578 151.00
104262 01/25/02 101241 ROBERT F. DRIVER CO,INC U/GROUND FUEL TANKS-2002 640.4710.5578 250.00 401. 00
104263 01/25/02 033462 JOHN FERDOLAGE MS WORD CLASS PER DIEM-FERDLOA 010.4201. 5501 40.00 40.00
104264 01/25/02 101379 FERGUSON ENTERPRISES,IN REPR. CLAMP 612.4610.5610 123.34
104264 01/25/02 101379 FERGUSON ENTERPRISES, IN METER ADAPTERS 640.4712.5610 146.40
104264 01/25/02 101379 FERGUSON ENTERPRISES, IN DIGGING BAR/PROBE/GLOVES 640.4712.5273 152.57
104264 01/25/02 101379 FERGUSON ENTERPRISES,IN BALL VALVES 640.4712.5610 445.09 867.40
104265 01/25/02 101662 FORD QUALITY FLEET CARE REPL.ALTERNATOR-PW24 640.4712.5601 280.54 280.54
104266 01/25/02 101604 BARBIE GARY SNACK SUPPLIES 010.4425.5259 114.38
104266 01/25/02 101604 BARBIE GARY REIMB.SUPPLIES 010.4425.5255 74.53
104266 01/25/02 101604 BARBIE GARY REIMB.SUPPLIES 010.4425.5255 9.46
104266 01/25/02 101604 BARBIE GARY REIMB.VOLUNTEER SUPPLIES 010.4424.5252 12.29 210.66
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
01/23/02 10:47 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104267 01/25/02 038376 GRAND AUTO PARTS HOSE PUMP FEED 010.4430.5601 40.16
104267 01/25/02 038376 GRAND AUTO PARTS SOLONOID 010.4420.5601 13 .41
104267 01/25/02 038376 GRAND AUTO PARTS SOLONOID 010.4420.5601 13.29
104267 01/25/02 038376 GRAND AUTO PARTS CR:SOLONOID 010.4420.5601 13.41- 53.45
104268 01/25/02 101881 GREATAMERICAN LEASING C PANASONIC COPIER LEASE 010.4130.5303 319.07 319.07
104269 01/25/02 043914 JOSEPH IANNEO REIMB.S.CNTY SCHOOL-MEETING 010.4201.5255 62.09 62.09
104270 01/25/02 051168 LEAGUE OF CALIFORNIA CI REGIS-PW OFFICERS INSTITUTE 010.4301. 5501 425.00 425.00
104271 01/25/02 052144 LIEBERT,CASSIDY,WHITMOR CC EMPLOYMENT RELATIONS MEMBER 010.4145.5501 2,350.00 2,350.00
104272 01/25/02 101173 LONGS DRUG STORE PHOTO PROCESSING-DEC 010.4201. 5255 4.81
104272 01/25/02 101173 LONGS DRUG STORE MISC.CHARGES-DEC 010.4201.5255 4.26 9.07
104273 01/25/02 101252 MCI WORLDCOM L/DIST PHONE 010.4145.5403 206.37
104273 01/25/02 101252 MCI WORLDCOM CALLING CHARGES 010.4145.5403 3.26 209.63
104274 01/25/02 056394 MIDAS MUFFLER &. BRAKE SERVICE/BATTERY TRAILER PLUG 640.4712.5601 209.28
104274 01/25/02 056394 MIDAS MUFFLER &. BRAKE LUBE/OIL/BLADES-B 401 010.4420.5601 55.03 264.31
104275 01/25/02 057096 MINER'S ACE HARDWARE BULBS/MOUSE TRAPS/HEX BOLTS 010.4430.5605 43.81
104275 01/25/02 057096 MINER'S ACE HARDWARE TEFLON TAPE 640.4712.5610 8.03
104275 01/25/02 057096 MINER'S ACE HARDWARE ENTRY FLOOD LIGHT 010.4201.5604 27.87
104275 01/25/02 057096 MINER'S ACE HARDWARE FAUCET HANDLE 010.4213.5604 7.50-
104275 01/25/02 057096 MINER'S ACE HARDWARE DUSTBUSTER 010.4201.5604 33.77
104275 01/25/02 057096 MINER'S ACE HARDWARE TARP 010.4213.5604 2.13
104275 01/25/02 057096 MINER'S ACE HARDWARE PLUMBER CLOTH/IRON 010.4420.5605 11.55
104275 01/25/02 057096 MINER'S ACE HARDWARE SHADE/BULB 010.4213.5604 17.14
104275 01/25/02 057096 MINER'S ACE HARDWARE NIPPLES/ADAPTERS/ELBOW 010.4420.5605 38.59
104275 01/25/02 057096 MINER'S ACE HARDWARE BULB/SHADE/TWIST 010.4213.5604 1.06-
104275 01/25/02 057096 MINER'S ACE HARDWARE QUICK CRETE 010.4420.5605 10.67
104275 01/25/02 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4213.5604 7.81
104275 01/25/02 057096 MINER'S ACE HARDWARE FLARE CONNECTORS 010.4420.5605 3.70
104275 01/25/02 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES/FLUR BULBS 010.4420.5605 13.79
104275 01/25/02 057096 MINER'S ACE HARDWARE FLUR BULB 010.4420.5605 9.64- 200.66
104276 01/25/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 51.60 51.60
104277 01/25/02 101566 CAROL MOORE TUITION/BOOKS-MOORE 010.4201.5502 241.74 241.74
104278 01/25/02 060724 NAT'L REC &. PARK ASSOC. NR&.P ASSOC DUES 010.4421.5503 350.00 350.00
104279 01/25/02 102808 NATIONAL RESOURCE SAFET NAT'L RESOURCE DUES 220.4303.5501 395.00
104279 01/25/02 102808 NATIONAL RESOURCE SAFET NAT'L RESOURCE DUES 640.4710.5503 100.00 495.00
104280 01/25/02 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 186.39
104280 01/25/02 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31.91
104280 01/25/02 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31.91
104280 01/25/02 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31.91
__.__.___n_ ~_n_~__'~"_____
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
01/23/02 10 :47 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER OATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104280 01/25/02 063960 PACIFIC BELL PHONE 489-234,5 010.4145.5403 38.61
104280 01/25/02 063960 PACIFIC BELL PHONE 489-9816 010.4145.5403 52.07
104280 01/25/02 063960 PACIFIC BELL L/DIST FAX 473-0386 010.4145.5403 31.55 404.35
104281 01/25/02 102809 RAFAEL PANDO DELIVERY S FREIGHT-FURNITURE DELv 010.4301.6001 250.00 250.00
104282 01/25/02 066690 PITNEY BOWES POSTAGE METER RENTAL TO 5/15 010.4201.5602 174.68 174.68
104283 01/25/02 100143 QUAGLINO ROOFING REPR.ROOF-BLDG DEPT 010.4213.5303 109.00 109.00
104284 01/25/02 070590 RICHETTI WATER CONDITIO RENTAL-DEC 010.4201.5604 15.00 15.00
104285 01/25/02 072638 S & L SAFETY PRODUCTS AIR CARTRIDGES 220.4303.5255 116.43
104285 01/25/02 072638 S & L SAFETY PRODUCTS SHOP TOWELS 612.4610.5255 69.95
104285 01/25/02 072638 S & L SAFETY PRODUCTS SHOP TOWELS 640.4712.5255 69.95 256.33
104286 01/25/02 074490 SLO CNTY DEPT. HEALTH CROSS CONNECT-NOV/DEC 640.4710.5303 1,665.21
104286 01/25/02 074490 SLO CNTY DEPT. HEALTH U/GROUND FUEL STORAGE TANK FEE 010.4305.5303 565.50 2,230.71
104287 01/25/02 074684 SLO CNTY FIRE CHIEFS AS SLO CNTY FIRE CHIEFS INSTALL. 010.4211.5501 90.00 90.00
104288 01/25/02 102806 SLO VINTNERS & GROWERS MEMBERSHIP-SHEELEY 284.4103.5503 125.00 125.00
104289 01/25/02 100271 LYNDA SNODGRASS ORAL BOARD LUNCHEON-ACCT. CLERK 010.4120..5316 61.37 61.37
104290 01/25/02 100295 SOFTEC SOFTEC SPONSOR-SHEELEY 284.4103.5503 25.00 25.00
104291 01/25/02 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-12/01 760.0000.2304 57,135.65
104291 01/25/02 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-I0/0l 760.0000.2305 36,000.00
104291 01/25/02 080808 SOUTH SLO COUNTY SANIT 10-1 SAN DIST-203 N.RENA 010.4145.5401 13.47
104291 01/25/02 080808 SOUTH SLO COUNTY SANIT 10-1 SAN DIST-ASH R/RM 010.4145.5401 13.47 93,162.59
104292 01/25/02 080886 SOUTHERN AUTO SUPPLY OIL 010.4305.5255 32.95
104292 01/25/02 080886 SOUTHERN AUTO SUPPLY CR:OIL 010.4305.5255 18.02- 14.93
104293 01/25/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 10.85
104293 01/25/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 242.24
104293 01/25/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 317.15
104293 01/25/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 205.93 776.17
104294 01/25/02 100848 SPECTRATURF, INC. SPEC'rRATURF SAFETY SURFACE 250.4800.8004 7,643.00 7,643.00
104295 01/25/02 082328 STERLING COMMUNICATIONS RADIO REPR/ARROW WIRE MOVED 010.4420.5601 114.00 114.00
104296 01/25/02 082486 STEWARD CO METAL PLATES 010.4102.5255 75.69 75.69
104297 01/25/02 084162 ERIN TAYLOR TUITION/BOOKS-TAYLOR 010.4201.5502 221.22 221.22
104298 01/25/02 102785 TEMPLETON UNIFORMS JACKET/JUMPSUIT-DAY 010.4201.5255 302.79 302.79
104299 01/25/02 102244 TITAN INDUSTRIAL GROCERY BAGS 010.4201.5255 88.44
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
01/23/02 10:47 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAMS DESCRIPTION NUMBER AMOUNT AMOUNT
104299 01/25/02 102244 TITAN INDUSTRIAL SAFETY GLASSES/GLOVES 010.4213.5255 198.52
104299 01/25/02 102244 TITAN INDUSTRIAL SAFETY GLASS HOLDERS 010.4213.5255 48.26 335.22
104300 01/25/02 085644 TOSTE GRADING & PAVING TACK OIL 220.4303.5613 135.00 135.00
104301 01/25/02 086346 TROESH READY MIX CONCRETE 350.5632.7002 456.74 456.74
104302 01/25/02 088296 UNITED STATES POSTMASTE POSTAGE-28153229 010.4145.5201 3,000.00 3,000.00
104303 01/25/02 087398 USA BLUE BOOK MIXER MOTOR 350.5908.7002 432.11 432.11
104304 01/25/02 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 24.86
104304 01/25/02 102007 VERIZON WIRELESS CELL PHONE-P&R DIRECT 010.4421.5602 25.60
104304 01/25/02 102007 VERIZON WIRELESS CELL PHONE-PKS SUPER 010.4421.5602 15.65 66.11
104305 01/25/02 090480 WAYNE'S TIRE SERVICE CALL 010.4201.5601 84.77
104305 01/25/02 090480 WAYNE'S TIRE LUBE/OIL/TIRES/FILTER 010.4201. 5601 151.19
104305 01/25/02 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4201.5601 23.61
104305 01/25/02 090480 WAYNE t S TIRE LUBE/OIL/FILTER 010.4201.5601 22.27 281.84
104306 01/25/02 092274 STEVE WHITNEY REIMB.AWARDS SUPPLIES 010.4211.5255 7.94 7.94
104307 01/25/02 100431 WILLARD PAPER CO ENVELOPES/PAPER 010.4102.5255 349.91 349.91
104308 01/25/02 092976 WITMER-TYSON IMPORTS K- 9 SUPPLIES 010.4201.5322 172.01 172 . 01
TOTAL CHECKS 150,585.65
I
----- ----~ ---- .-- -. J
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
01/23/02 10:47 VOUCHER/CHECK REGISTER
FOR PERIOD 20
FUND TITLE AMOUNT
010 GENERAL FUND 23,477.99
220 STREETS FUND 664.71
225 TRANSPORTATION FUND 1,136.25
250 CDBG GRANT FUND 10,926.41
284 REDEVELOPMENT AGENCY FUND 150.00
350 CAPITAL IMPROVEMENT FUND 7,238.45
612 SEWER FUND 9,646.75
640 WATER FUND 4,209.44
760 SANITATION DISTRIBUTION FUND 93,135.65
TOTAL 150,585.65
ATTACH!1ENT 5
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION ,
f
PAY PERIOD 1/04/02 TO 1/17/02 i
01/25/02 i
i
I
I
FUND 010 250,517.19 5101 Salaries Full time 157,150.86 I
FUND 220 13,909.35 5102-03 Salaries Part-Time 21,903.68
FUND 284 5,209.91 5105-07 Salaries Over-Time 8,031.14
FUND 612 4,436.21 5108 Holiday Pay 1,036.22
FUND 640 10,827.34 5109 Sick Pay 4,814.50
284,900.00 5110 Annual Leave Pay
5111 Vacation Buyback
5112 Sick Leave Buyback
5113 Vacation Pay 3,703.82
5114 Comp Pay 2,231.28 I
5115 Annual Leave Pay 4,926.54
5121 PERS Retirement 17,747.09
5122 Social Security 15,705.76
5123 PARS Retirement 283.66
5126 State Disability Ins. 703.69
5131 Health Insurance 23,687.01
5132 Dental Insurance 3,512.37
5133 Vision Insurance 773.02
5134 Life Insurance 564.20
5135 Long Term Disability 803.86
5143 Uniform Allowance 16,425.00
5144 Car Allowance 650.00
5146 Council Expense ,
5147 Employee Assistance 146.30 I
5148 Boot Allowance I
5149 Motor Pay 100.00 I
Total: 284,900.00 I
ATTACHHENT 6
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
01/30/02 08:21 VOUCHER/CHECK REGISTER
FOR PERIOD 20
I
VOUCHER/ !'
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
463 01/24/02 005616 CITY OF ARROYO GRANDE G.A.REIMB 1/17/02 FIR 011.0000.1015 253,974.56 253,974.56
464 01/24/02 102807 STATE OFFICE OF EMERGEN REGIS-SISKO/WETMORE CRISIS MED 010.4145.5501 700.00 700.00
465 01/24/02 088218 UNITED STATES POSTMA$TE BULK MAILING FOR VILLAGE DESIG 010.4130.5201 160.30 160.30
TOTAL CHECKS 254,834.86
I
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
01/30/02 08:21 VOUCHER/CHECK REGISTER
FOR PERIOD 20
FUND TITLE AMOUN'!'
010 GENERAL FUND 860.30
011 PAYROLL CLEARING FUND 253,974.56
TOTAL 254,834.86
B.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR ~
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: FEBRUARY 12, 2002
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of January 31,2002, as required by Government Code Section 53646 (b).
I
I
CITY OF ARROYO GRANDE
MONTHLY INVESTMENT REPORT
As of January 31, 2002
February 12, 2002
This report presents the City's investments as of January 31, 2002. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of January 31, 2002, the investment portfolio was
in compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of January 31, 2002 compared with the prior
month and the prior year.
Date: January 2002 December 2001 January 2001
Amount: $10,450,000 10,450,000 9,050,000
Interest Rate: 3.07% 3.53% 6.52%
------- -- _.-~._..-
, a.C.
MEMORANDUM
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: ACCEPTANCE OF AUDITED ANNUAL FINANCIAL REPORTS
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
It is recommended that the City CouncillRedevelopment Agency Board of Directors receive
and file the respective Audited Annual Financial Reports for the Fiscal Year Ended June I
30, 2001.
FUNDING:
There is no fiscal impact from this action.
DISCUSSION:
The firm of Moss, Levy & Hartzheim, CPA's was hired to audit the City of Arroyo
Grande's/Redevelopment Agency's financial records for the fiscal year ended June 30,
2001. Audit services are retained for two reasons. First, to have an independent review of
internal control and secondly to ensure that the resulting financial reports fairly represent
the financial position of the City/Redevelopment Agency.
The auditors conducted testing of the internal control in June 2001. The procedures for
receiving and disbursing cash, the accounting methodology used to record transactions,
the separation of duties to avert collusion, and asset security were reviewed. If warranted,
as part of the auditing process, a Management letter detailing areas of internal control that
need to be strengthened may be issued at the conclusion of an audit. To date the City has
not received a Management Letter.
In November of 2001 an audit was conducted on the 2000-01 financial transactions.
Documentation in support of the assets, liabilities, and fund balance of all the funds in the
City was examined and verified. This process assures an impartial review and
substantiation of the City's/Redevelopment Agency's fund balances. The result of this
review is the attached Financial Reports.
The audit of the General Fund reports reyenues of approximately $250,300 more than
budgeted, expenditures of approximately $588,800 less than budgeted, which resulted in
an unbudgeted increase to the fund balance of the General Fund of approximately
$839,100. The revenue increase was primarily the result of the implementation of GASB
I
-----......-
ACCEPTANCE OF AUDITED ANNUAL FINANCIAL REPORTS
Page 2
33 requiring the accrual of intra-governmental revenues received sixty days after the close
of the fiscal year. Expenditure containment by City departments accounted for
approximately $329,700 while the delay of CIP projects funded by the General Fund
reduced the capital transfers by $259,700. The fund balance for the General Fund is
$1,616,878 as of June 30, 2001.
Auditors may issue three different types of opinions at the conclusion of an audit, an
Unqualified, Qualified, or Adverse Opinion. An Unqualified Opinion assures the audit
reader that the information presented fairly represents the financial position of the City. A
Qualified Opinion states that the information is fairly presented except for a particular
issue. An Adverse Opinion indicates that the agency has major accounting and/or internal
control issues. For the Fiscal Year ended June 30, 2001, the City of Arroyo Grande and
the Redevelopment Agency received Unqualified Opinions.
!
I
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I
I
I
8.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF fiNANCIAL SERVlCE::j
SUBJECT: CASH FLOW ANAL YSISlAPPROVAL OF INTERFUND ADVANCE
FROM THE WATER FACILITY FUND
DATE: FEBRUARY 12, 2002 I
RECOMMENDATION: I
It is recommended the City Council:
. Accept the December 2001 cash report,
. Approve the interfund advance of $444,542 from the Water Facility Fund to
cover cash deficits in other funds as of December 31, 2001.
FUNDING:
No outside funding is required.
Attachment
A - Cash Balance/lnterfund Advance Report
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,
,
;
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___...____ _ .~m_.__ ----
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH BALANCE IIN1ERFUND ADVANCE REPORT
At December 31, 2001
Balance at Recommended Revised
Fund 12131101 Advances Balance
010 General Fund 1,586,828 1,586,828
210 Fire Protection Impact Fees 84,350 84,350
212 Police Protection Impact Fees 10,507 10,507
213 Park Development 431,661 431,661
214 Perl< Improvement 38,326 38,326
215 Recreation Community Center 2,217 2,217
217 T "'nd""'IpC Maintenance 30,019 30,019
220 Street (Gas Tax) Fund 129,545 129,545
222 Traffic SigJUlli7"'tion 504,588 504,588
223 Traffic Circulation 466,713 466,713
224 Tl1IDSpOrtation Facility Impact 1,834,748 1,834,748
225 Tl1IDSpOrtation (10,372) (10,372)
226 Water Neutralization Impact 313,798 313,798
230 Construction Tax 205,112 205,112
231 Drainage Facility 16,930 16,930
232 In-Lieu Affordable Housing 390,206 390,206
241 Lopez Facility Fund 726,371 726,371
250 CDBG Fund (2,343) 2,343 0
271 State COPS Block Grant Fund 52,115 52,115
272 Calif. Law Enf. Technology Grant 56,245 56,245
274 Federal Universal Hiring Grant 23 23
277 93-99 Fed Local Law Enforcement Grant (106) 106 0
273 99-00 Fed Local Law Enforcement Grant 37 87
279 OO.{) I Fed Local Law Enforcement Grant 9,020 9,020
284 Redevelopment Agency (1ll,524) 111,524 0
285 Redevelopment Set Aside 35,447 35,447
350 Capital Projects (286,419) 289,419 3,000
612 Sewer Fund 10,426 10,426
634 Sewer Facility 64,255 64,255
640 Water Fund 2,623,703 2,623,703
641 Lopez (41,150) 41,150 0
642 Water Facility 1,408,591 (444,542) 964,049
751 Downtown Parldng 34,301 34,301
760 Sanitation District Fund 93,136 93,136
Total City Wide Cash 10,707,354 0 10,707,354
THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF THE CITY OF ARROYO GRANDE AS OF DECEMBER 31, 2001
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8...
MINUTES
. REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JANUARY 22, 2002
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Pro Tem Runels called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Ferrara, Lubin, and Mayor Pro Tem
Runels were present. Mayor Lady was absent.
City Staff Present: City Manager Adams; City Attomey Carmel; Director of
Administrative Services Wetmore; Community Development
Director Strong; Director of Parks, Recreation and Facilities; and
Director of Public Works Spagnolo.
3. FLAG SALUTE
Members of Boy Scout Troop 234 led the Flag Salute.
4. INVOCATION
Pastor Robert Banker, Open Door Church, Oceano, delivered the invocation.
S. SPECIAL PRESENTATIONS
5.a. Proclamation - Spay Day U.S.A.
Mayor Pro Tem Runels presented the Proclamation recognizing the month of February
2002 and February 26, 2002 as "Spay Day U.S.A.". Dion Schwulst, OwnerNolunteer,
Cal Coast Pet Rescue, accepted the Proclamation.
S.b. Proclamation - Attained the Rank of Eagle Scout: Mark George Hasbun.
Mayor Pro Tem Runels presented a Proclamation to Mark George Hasbun
congratulating him for achieving the rank of Eagle Scout and recognizing his
commitment, diligence, and dedication in undertaking and completing his Eagle Scout
project.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Dickens moved, Council Member Ferrara seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 2
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Dion Schwulst, representing Cal Coast Pet Rescue, spoke regarding the issue of stray,
feral cats in the City and her history of rescuing, neutering, and spaying the cats. She
said she would like to find a way for the City to allocate funds to reputable animal
rescue organizations. She said Cal Coat Pet Rescue received some funding from the
Maddy Foundation fund proYided through the California Veterinary Medical Association.
She stated she would like to discuss the issue further with a Council Member at a future
date.
8. CONSENT AGENDA
Mayor Pro Tem Runels asked staff to explain why an Environmental Impact Report
(EIR) was necessary for the Creekside Center project (Item a.j.). Director Strong
explained that due to the historic structures on the site and the conflicting opinions
regarding the significance of the structures, an EIR is required in order to comply with
CEQA regulations.
Council Member Lubin moved and Council Member Ferrara seconded the motion to
approve Consent Agenda Items 8.a. through 8.j., with the recommended courses of
action:
8.a. Cash Disbursement Ratification.
Action: Approved the listings o( cash disbursements for the period January 1,
2002 through January 15, 2002.
8.b. Consideration of Cash Flow Analysis/Approval of Interfund Advance from
the Water Facility Fund.
Action: Received and filed November 2001 Cash Report and approved the
interfund advance from the Water Facility Fund to cover cash deficits in other
funds at 11/30/01.
8.c. Consideration of Project Development (AB-1600) Fees.
Action: Accepted and filed the report on the receipt and use of AB-1600 fees
during the fiscal year ending June 30, 2001.
8.d. Consideration of Annual Adjustment of Impact Fees.
Action: Adopted Resolution No. 3574 approving the annual adjustment to the
City's Impact Fees.
8.e. Consideration of In-lieu Fee for Off-Street Parking Adjustment. .
Action: Adopted Resolution No. 3575 approving an adjustment to the in-lieu fees
for off-street parking in the Parking and Business Improvement area of the
Village.
8.f. Consideration of Approval of Minutes.
Action: Approved minutes for the Special and Regular City Council Meetings of
December 11, 2001, and for the Regular City Council Meeting of January 8, 2002
as submitted.
8.g. Rejection of Claim Against City - D. Cashier.
Action: Rejected claim.
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CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 3
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8.h. Consideration of Payment to Utility Companies for Work on the Oak Park
Boulevard Widening Project, Project PW-OO-01.
Action: 1) Authorized payments that total $101,800 to affected utility companies
including Pacific Gas & Electric ($80,500), Pacific Bell ($14,800), and Charter
Communications ($6,500) for design and construction services on the Oak Park
Boulevard Widening Project; and 2) Authorized the City Manager to approve
change orders not to exceed the contingency of $10,800 for use only if needed
for unanticipated undergrounding costs during the construction phase of the
project.
8.i. Authorization to Refund Application Fees for the Arroyo Grande Village
Improvement Association Christmas Caroling in the Village.
Action: Considered and approved request to refund the fee for Temporary Use
Permit 01-029.
a.j. Consideration of EIR Consultant Services Agreement, Creekside Center
Project.
Action: 1) Approved the Consultant Services Agreement; and 2) Approved the
Applicant's Agreement.
AYES: Lubin, Ferrara, Dickens, Runels
NOES: None
ABSENT: Lady
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed. i
[
9. PUBLIC HEARING I
I
,
9.a. Consideration of Conditional Use Permit Case No. 01-010 to Construct a 60- I
I
Unit Senior Apartment Complex and a 3,000 Square Foot Senior Recreation
Center.
Community Development Director Strong presented the staff report. He explained that
the Council preYiously considered this project on December 11, 2001 and continued the
public hearing to request staff to prepare policy language regarding financial assistance
from the City's Affordable Housing In-Lieu Fund and park fee waivers. The Planning
Commission recommended the Council adopt a Resolution adopting a mitigated
negative declaration, instructing the Director of Administrative Services to file a Notice
of Determination, and approving Conditional Use Permit Case No. 01-010. Staff further
recommended the Council review the information provided regarding affordable hosing
assistance allocation for the proposed project and authorize housing funding assistance
in the amount of $40,700; and review the information provided regarding the applicant's
request for park fee waivers and authorize a fee waiver of $3,985 of the Community
Center Impact Fees and fee credit of $39,671.84 for Park Development Fees. ,
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CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 4
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Mayor Pro Tem Runels opened the Public Hearing and stated all members of the public
were invited to come forward and speak on the matter.
Ray Abdun-Nur, 955 Via Las Aguilas, stated he had spoken on the issue previously. He
said the main concem of the Homeowners Association was the impact of increased
traffic and safety of the senior citizens. He made several suggestions and requested
the Council reconsider the traffic issues. He also stated he would like to see a concrete
tile roof on the project in order to better blend in with the surrounding buildings and to
eliminate a fire hazard as the building backs up to wooded open space.
Earl Paulding, 232 La Cresta Drive, spoke in support of senior housing in this area. He
said persons inquiring about senior housing have approached him. He spoke of the
non-profit corporation that was formed to operate a senior center within the project.
Jerre Sumpter, 575 Via Las Aguilas, stated he would ask what can be assured with
regard to traffic safety. He referred to Camino Mercado from Rancho Parkway to W.
Branch and the number of driveways along the stretch of road. He wanted to know
what could be done to ensure traffic moves safely. He also requested consideration for
a tile roof on the project, referring to all similar surrounding commercial buildings in
order to provide for a comparable visual effect.
Gary Young, 2850 Mesa Alta Lane, applicant, referred to his written correspondence !
included in the staff report and requested a' further reduction in the park fees above
staffs recommendation; requested an increase in the affordable housing in-lieu fee !
,
allocation due to the fact that 25% of the units were being allocated to moderate income !
!
seniors; and requested more clarification and a commitment from the City with regard to I
the amount and timing of reimbursement from the Traffic Signalization Fund for the I
traffic signal required to be installed. ,
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I
Hearing no further public comments, Mayor Pro Tem Runels closed the Public Hearing. I
i
i
Council Member Lubin asked questions of the applicant regarding the proposed roof I
,
material; commented that in terms of traffic, any issues that arise could be brought to i
the Traffic Commission to consider potential parking restrictions or red-curbs; and asked
about the formulas used for calculating the affordable housing allocation and park fee
waiver.
Council Member Ferrara also asked questions of the applicant regarding the proposed
roof material and strongly suggested that concrete tile or flat concrete look-alike tile
would be more accepted and look more pleasing aesthetically.
Mr. Young stated the Architectural Review Committee had unanimously agreed with the
proposed craftsman-style theme for the project. He stated a tile roof would not be
compatible with that type of theme. He stated that the roof would have the appearance
CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 5
of a shingle roof for architectural relief and would blend in with the surrounding
landscape.
Council Member Ferrara referred to the signalization issue and asked if there was a
composite traffic plan for Camino Mercado. He asked for clarification that when other
approved projects are built, they would also contribute their fair share for the signal.
Public Works Director Spagnolo replied yes, that through an agreement the applicant
would be reimbursed for its costs.
Council Member Ferrara stated that given the variables on Camino Mercado, increased
circulation with this project, the Kolbo project, and the Cool project, he could not ignore
the increase in traffic, despite the installation of the signal. He suggested the need to
start focusing on a comprehensive traffic plan for this road in order to ease the
additional traffic burden. Director Spagnolo agreed and mentioned some of the overall
concepts that have been addressed in the Brisco/Hwy 101 Project Study Report.
Council Member Ferrara asked questions of Parks, Recreation, and Facilities Director
Hemandez regarding waiving of park fees and agreed with the approach used to
calculate a waiver for this project.
Council Member Ferrara concluded by stating he was hoping for better architectural
blending with regard to roofing material; expressed that the traffic issue is a concern; I
commented that congestion within the urban core is going to intensify; and a traffic plan I
is needed to address these issues. He stated that with regard to the safety issue, he
was not as concerned with this proposal as with the previously proposed project, as this L
would not be an assisted living facility and steps had been taken to reduce the grade.
He agreed there was a need for moderate-income senior housing and a place for
seniors to meet. He favored approving the fee waivers as recommended.
Council Member Dickens agreed that the cumulative traffic impact would definitely need
to be addressed. He believed that this project had other factors that outweigh other
issues, and referred to conditions of approval #63 which addresses street widening;
#66 regarding the requirement for installation of a traffic signal; and #67 requiring the
installation of curb and sidewalk. After asking for clarification regarding the sample roof
material and the difference between the 35 and 40-year roof, he expressed a desire that
the roof show more definition. He commented that with regard to the park fees, the City
could collect park improvement fees over the next ten years and not be able to build a
facility as proposed by the applicant. He stated he would favor a 100% waiver of the
park fees and urged the Council to reconsider. He supported staffs recommendation
regarding the housing in-lieu fee allocation and had no issue with the traffic signal
reimbursement agreement if the applicant could work the details out with staff.
Mayor Pro Tem Runels referred to condition of approval #13, which states the
development shall be restricted to senior citizens ages 55 and older, and asked if both
CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 6
spouses have to be 55 or older. Director Strong stated that the intent of the condition
was that one person qualifies.
Mayor Pro Tem Runels spoke about the water neutralization program and commented
that most facilities in the City had been retrofitted. He suggested that the City require
an in-lieu payment instead. Director Spagnolo replied that the City offers the applicant
the ability/option to pay a fee or to retrofit.
Council Member Lubin asked when the applicant would be reimbursed for the traffic
signal expenses. Director Spagnolo responded that those details would be negotiated
in the Traffic Signal Reimbursement Agreement. City Attomey Carmel suggested that
perhaps the Council would like to set parameters for reimbursement. Discussion
ensued on the matter.
There was further discussion on the difference between the park development and park
improvement fees and what they are used for and clarification of existing policies and
procedures on fee waivers.
Council Member Lubin stated that he could support some increase in the waiver, but not
a 100% waiver of the park fees; he supported the affordable housing fee allocation,
however, he felt it was prudent for the Council to direct how the reimbursement was
paid and suggested a "pay as you go" method of reimbursement; agreed that the
concerns expressed about the roof material were valid, howeyer a 40 year composite
roof is good, proYides good definition, and would blend in; agreed regarding the need to
look at concerns with traffic as the project moves forward; commented that the sooner
the project gets moving, the sooner the signal would be installed; and strongly
recommended the painting of a center line along Camino Mercado. He supported the
project as proposed.
Council Member Ferrara expressed concern with altering the policy with regard to fee
waivers and supported allowing the applicant to use the protest process currently in
effect. Discussion ensued about the protest procedure and suggestions for setting a I
specified time of reimbursement to the applicant for the installation of the traffic signal.
Staff was directed to include a two (2) year term in the Traffic Signal Reimbursement
Agreement.
City Manager Adams suggested adding a condition to the project regarding the senior
center, which would require the applicant to enter into an agreement with the entity in
charge of the operation of such a center. City Attorney Carmel stated that subject to the
,applicant's approval, the condition could read as follows: "Condition #83. Senior Center
Aoreement. Prior to issuance of a Certificate of Occupancy, the applicant shall enter
into an agreement with a private, non-profit entity or public entity for the operation of the
Senior Center within the project for the maximum benefit of the Arroyo Grande and
South County senior citizen community. The Agreement shall have a minimum term of
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CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 7
.
ten (10) years and shall be subject to the approval of the City of Arroyo Grande City
Manager and City Attorney."
Mr. Young agreed to added Condition #83, as proposed.
Council Member Lubin moved to 1) Approve a Resolution, as amended to add
. Condition #83, adopting a mitigated negative declaration, instructing the Director of
Administrative Services to file a Notice of Determination, and approving Conditional Use
Permit Case No. 01-010, located at 579 Camino Mercado, applied for by Central Coast
Real Estate Development, Inc., 2) Authorize housing funding assistance in the amount
of $40,700; and 3) Authorize a fee waiver of $3,985 of the Community Center Impact
Fees and fee credit of $39,671.84 for Park Development Fees. Council Member
Ferrara seconded the motion.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Proposed Process for Traffic Way Area Strategic Plan.
City Manager Adams presented the staff report. He explained that staff had started to
identify a number of issues and needs of existing businesses on Traffic Way,including
parking, traffic, and ability for expansion. He explained the purpose of the Strategic
Plan was to facilitate retention and expansion of existing businesses on Traffic Way,
which is a primary objective of the City's economic development strategy and program,
and identify options for land uses and redevelopment opportunities. Community
Development Director Strong further explained that a portion of Traffic Way is
designated as Mixed Use and explained the process may include streetscape ideas and
design guidelines.
Mayor Pro Tem Runels stated that every business and property owner on Traffic Way
should be notified prior to any meetings. City Manager Adams explained that the I
process would be more focused due to smaller group meetings.
Council Member Lubin asked about the status of design engineering for E. Grand
Avenue. Director Strong replied that a presentation on the E. Grand Avenue Master
Plan was scheduled for the February 12th Council meeting.
Mayor Pro Tem Runels opened up the item for public comment, and upon hearing none,
brought the issue back to Council for consideration.
Council directed staff to proceed with the proposed Traffic Way Area Strategic Plan
process.
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CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 8
. .
12. CITY COUNCIL REPORTS
a. MAYOR MICHAEL LADY (Mayor Lady was absent)
(1) South San Luis Obispo County Sanitation District (SSLOCSD). No
report.
(2) Other. None.
b. MAYOR PRO TEM THOMAS A. RUNELS
(1) Zone 3 Advisory Board. Met last week to discuss water treatment plant
upgrade and progress; Budget going to Finance Committee for review in
February.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other. None.
c. COUNCIL MEMBER JIM DICKENS
(1) Community Recreation Center Subcommittee. Meets tomorrow. Will be
looking at progress in giving presentations to neighboring cities.
(2) Economic Opportunity Commission (EOC). Distributed copies of
Resolution adopted by the EOC Board relating to the Tobacco Settlement
Initiative Position Statement.
(3) South County Youth Coalition. No report. Meets next month.
(4) Other. None.
d. COUNCIL MEMBER TONY M. FERRARA
(1) Integrated Waste Management Authority Board (IWMA). Mayor Pro
Tem Runels attended last meeting as the alternate. Discussed expansion
of composting area.
(2) Air Pollution Control District (APCD). In process of selecting new APCO;
final interviews to be held with hiring decision to be made soon.
(3) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA). Discussed State HCD housing
mandate. At issue is the formulas HCD is using. SLOCOG will be
proposing new figures and challenging the State's baseline figures.
Currently waiting to see if the State will accept SLOCOG's proposal.
(4) Other. None.
e. COUNCIL MEMBER SANDY LUBIN
(1) South County Area Transit (SCAT). Met in December. Major issue of
discussion was the in-house running of SCAT operations. Reported that it
was going well; however, the costs were more than anticipated, especially
with respect to insurance liability and workers compensation. Also
discussed routes and the potential of a route on Camino Mercado. Finally,
decision was made to change the election of officers to the month of March.
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CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 9
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(2) Economic Vitality Corporation. Meets tomorrow. Expected to take action
to hire Ray Johnson as President; receive a presentation from the CEO of
Tenet Health Systems; and discuss expansion of Twin Cities Hospital in
Templeton and Sierra Vista Hospital in San Luis Obispo.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS
a) Request to place on a future agenda presentation from the County Administrator
on Measure A. (Dickens)
Council Member Dickens referred to the material he distributed earlier regarding the
Tobacco Settlement Initiative Position Statement and requested the Council" consider
inviting David Edge, County of San Luis Obispo Administrator, to give a presentation at
a future meeting on Measure A which will be on the November ballot. Following
discussion, the Council unanimously concurred to direct the City Manager to schedule
the presentation on a future City Council Agenda under Special Presentations.
14. CITY MANAGER ITEMS
None. I
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15. COUNCIL COMMUNICATIONS I
Council Member Ferrara reported he had been contacted by several unhappy residents
in Rancho Grande regarding the action taken by the Council" at its last meeting on the
park issue. He stated concerns were expressed that there was a potential for the
homes on the three parcels to be exempt from the Homeowners Association. City
Manager Adams responded he was aware of the issue, discussions had been held, and
the issue would be addressed.
16. STAFF COMMUNICATIONS
None.
17. ADJOURNMENT
Mayor Pro Tem Runels adjourned the meeting at 9:30 p.m.
Thomas A. Runels, Mayor Pro Tem
ATTEST:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
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8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER eft
SUBJECT: CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR THE
SPRING 2001/02 SLURRY SEAL PROJECT, PW.2002-01
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
It is recommended the Council:
A. authorize the Public Works Department to solicit public construction bids for the
Spring 2001/02 Slurry Seal capital improvement project;
B. find that the project is categorically exempt from CEQA pursuant to Section
15301 (c); and
C. direct the Director of Administrative Services to file a Notice of Exemption.
FUNDING: i
The FY 2001/02 Capital Improvement Program budget includes approximately
$174,400.00 for the Annual Street Maintenance Project/Pavement Management I
System capital improvement project. The estimated cost for the project is $165,250. !
The balance of the funds will be carried to the next fiscal year to provide for future
projects.
DISCUSSION:
The Public Works Department has completed the plans and specifications for the
Spring 2001/02 Slurry Seal capital improvement project. Attachment 1 lists the
recommended streets for the project in accordance with the recommendations of the
June, 2001 Pavement Management Report, adopted by Council on August 28, 2001.
Due to the availability of funds, staff has combined the Report's rehabilitation
recommendations for Fiscal Year 2001-02 with Fiscal Year 2002-03.
The estimated cost is approximately $165,250 to perform slurry sealing, restriping, and
traffic control for the streets identified in Attachment 1. This project is being
coordinated with the City of San Luis Obispo street maintenance project creating an
economy of scale to provide a potential cost savings for this work, which is scheduled
for March 12,2002.
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MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES~
SUBJECT: REVISION TO JANUARY 22, 2002 MINUTES (ITEM a.e.)
DATE: February 12, 2002
Attached is a revision to Page 7 of the January 22, 2002 City Council Minutes
(Agenda Item B.e.). The roll-call vote was inadvertently omitted.
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CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 7
ten (10) years and shall be subject to the approval of the City of Arroyo Grande City
Manager and City Attorney."
Mr. Young agreed to added Condition #83, as proposed.
Council Member Lubin moved to 1) Approve a Resolution, as amended to add
Condition #83, adopting a mitigated negative declaration, instructing the Director of
Administrative Services to file a Notice of Determination, and approving Conditional Use
Permit Case No. 01-010, located at 579 Camino Mercado, applied for by Central Coast
Real Estate Development, Inc., 2) Authorize housing funding assistance in the amount
of $40,700; and 3) Authorize a fee waiver of $3,985 of the Community Center Impact
Fees and fee credit of $39,671.84 for Park Development Fees. Council Member
Ferrara seconded the motion, and on the following roll-call vote, to wit:
AYES: Lubin, Ferrara, Dickens, Runels
NOES: None I
ABSENT: Lady There beinQ 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
. passed.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Proposed Process for Traffic Way Area Strategic Plan.
City Manager Adams presented the staff report. He explained that staff had started to
identify a number of issues and needs of existing businesses on Traffic Way, including
parking, traffic, and ability for expansion. He explained the purpose of the Strategic
Plan was to facilitate retention and expansion of existing businesses on Traffic Way,
which is a primary objective of the City's economic development strategy and program,
and identify options for land uses and redeyelopment opportunities. Community
Development Director Strong further explained that a portion of Traffic Way is
designated as Mixed Use and explained the process may include streetscape ideas and
design guidelines.
Mayor Pro Tem Runels stated that every business and property owner on Traffic Way
should be notified prior to any meetings. City Manager Adams explained that the
process would be more focused due to smaller group meetings.
Council Member Lubin asked about the status of design engineering for E. Grand
Avenue. Director Strong replied that a presentation on the E. Grand Avenue Master
Plan was scheduled for the February 12th Council meeting.
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Staff has determined that the project is categorically exempt from CEQA pursuant to
Section 15301 (c).
AL TERNA TIVES:
The following altematives are provided for the Council's consideration:
. Approve staffs recommendations;
. Do not approve staffs recommendations;
. Modify as appropriate and approve staffs recommendations; or
. Provide direction to staff.
Attachments:
1. Base Bid Schedule
2. Location Map
3. Project Schedule
4. Notice of Exemption
Spring 2001/2002 Slurry Seal Program Attachment 1
City of Arroyo Grande, CA
Project No. PW-2002-01
February 1, 2002
11- StTHl From To ......(of) E.t CMt Schad $
Schedule A
A1 Acorn Drive Equestrian Way Equestrian Way 57,200 $8,008
J>:2 Arabian Drive Vista Drive End 25,320 $3,545
A3 Deer Trail Circle Equestrian Way End 27,200 $3,808
A4 Equestrian Way James Way City Limits 177,360 $24,830
A5 Mustang Circle Equestrian Way End 14,200 $1.988
A6 Oak Leaf Circle Equestrian Way End 10,000 $1,400
A7 Scenk: Circle Equestrian Way End 14,800 $2,072
A8 Vista Circle Equestrian Way End 14,800 $2,072
A9 Vista Drive Equesuian Way End 48,000 $6,720 $54,443
Schedule B
B1 Avenida de Diamanta Via Bandolero Via Bandalero 112,500 $15,750
82 Calle Carman Via Bandalero End 6,960 $974
B3 Cane Cuervo Via Las Agullas End 6,960 $974
B4 Callada Corte Avenida De Diamanta End 9,936 $1,391
B5 Cuerdo Corte Avenida De Diamante End 8,000 $1,120
B6 Dos Carras Via Las Aguilas End 9,030 $1,264
B7 Palos Secas Rancho Parkway End 18,900 $2.646
88 Refugio Place Rancho Parkway End 16,200 $2.268
B9 Via Poca Rancho Parkway Via BandaJero 7,992 $1,119
810 Via Vaquero Avenida De Diamanta Via Bandalero 24,000 $3,360 $30,867
Schedule C
C1 Canyon Way Tally Ho Road City Limits 48,060 $6,728
C2 Chaparrai Lane Spanish Moss Lane End 24,400 $3,416
C3 Colina Corte James Way Via La Barranca 15,660 $2,192
C4 Cuesta Place Via La Barranca End 7,416 $1,038
C5 Emerald Bay East Rodeo Drive End 17,200 $2.408 I
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C6 Emerald Bay West Rodeo Drive End 17,840 $2,498 l
C7 Grace Lane Rodeo Drive Chapparal Lane 5,400 $756 !
C8 Ladera Place Via La Barranca End 4,536 $635
C9 Mesquite Lane Chapparal Lane James Way 49.720 $6,961
C10 Spanish Moss Lane Chapparal Lane Mesquite Lane 46,000 $6,440
C11 Via La Barranca Tally Ho Road End 44,568 $6,240 $39,312
Schedule D
D1 Mercedes Lane Rodeo Drive End 81,800 $11,424
D2 Old Ranch Road W. Branch Street Merdedes Lane 73,600 $10,304 $21,728
Schedule E
E1 Bambi Court Tiger Tail Drive End 15.520 $2.173
E2 Mesa Drive Tiger Tail Drive End 39.760 $5.566
E3 .Tiger Tail Drive Valley Road End 36,600 $5,124
E4 Via Berros Valley Road City Limits 13.650 $1.911 $14.774
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Schedule F I
F1 Fire Station Parking Lot Traffic Way n/a 9,643 $1.350 $1,350 I
Schedule G
G1 Corona Del Terra Brighton AI/enue End 18,660 $2,643 $2,643
Estimated Totals 1,179,411 sf 5185,118
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Attachment 3 I
((lilyoJ~ca~
Tentative Project Schedule
For
Spring 2001/02 Slurry Seal Project
Contract Documents & Specifications Complete ....................... February 1, 2002
Authorization to Solicit Bids (at City CouociI -1\g) . . . . . . . . . . . . . . . . . . .. February 12, 2002
I"NoticetoBidders ........................................... February 15, 2002
2- Notice to Bidders. . . .. . .. . . . . . . .. . .. .. . . .. . . .. . . . .. . . . .. . . .. February 22,2002
Pre-Construction Job Walk (Thursday, 2:00 p.m. City CouDcil Chambers) . . . . . . .. February 28, 2002
.
Bid Opening (Tuesday, 2:00 p.m. City CouDcil Chambers) . . . . . . . . . . . . . . . . . . . . .. March 12, 2002
Award of Bid (at City CouociI meetiDg) ................................. March 26, 2002
Notice of Award ................................................ March 29, 2002
NoticetoProceed ................................................ April 10, 2002
Contract Completion (30 calendar days) ................................... May 9, 2002
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jep:232.'6311P1q.t SdIoduIo 10.01.wpd I
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Notloe of Exemption Attachment 4
To: 0 Office of Planning and Research From: (public Agency) City of Arroyo Grande
1440 Tenth Streer, Room 121 P.O. Box 550
Sacramento, CA 95814 Arroyo Grande. CA 93421
[!] County Clerk
County of San Luis Obispo
County Government Center
San Luis Obispo, CA 93408
Project Title: SDri1lf! 2001/2002 Slurrv Seal CODilal ImDJ"OvementProieCI
Project Location - Specific: In d1B Citv of Arrovo Grande on the following uish"n'Z Daved roads: Acorn Dr. AraMan Dr.. Ave1lida de
Diaman" Bambi CL Calle Carmen Calle Cuervo C01l1lOn Wav. ChaDarral Lane Colina Corte Collado Corle Corolla Del Tierra.
Cuudo Corle Cuesta PI.. Deer Trail Circle. Dos Cerros Emerald Bav E. Emerald Bav W. Em,esman Way: Grace Lalls Ladera PI.
Mercedes Ln. Mesa Dr. Mesouite Ln. Muslan~ Circle Oak Leaf Circle Old Ranch Rd. Palos SeeDS. RelUrtio PI. Sce"ic Circle. SDonisJr
Moss Lnoo Ti""" Tail Dr. Via Berros. Via La BaITance Via Poco. Via Vaauero Vista Circle Vista Dr.
Project Location. City: Arrovo Grande Project Location. County: San Luis Obisoo
Description of Project: Asoha/t maintenance for Cilv streets. Provides" for slurrv seals. crack sealinv and Dot hole reDoir of mstillr!
streets.
Name of Public Agency Approving Project: Citv of Arrovo Grande - Public Works DeDartmellt
Name of Person or Agency Carrying Project Out Project:
Exempt Status: (check olle)
0 Ministerial (Section 12080(bXI); 15268);
0 Declared Emergency (Sec. 21080(bX3); 15269(0));
o Emergel1cyProject (Sec. 21080(bX4); I 5269(bXc));
[!] Categorical Exemption. State type and section number: Sectian 15301 (e) I
0 Statutory Exemptions. State code number: I
Reasons Why Project Is Exempt: Proiect consists of maintenance and reDair of exist;lIv streets which does lIot illclude
removal of allv scenic resource. I
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Lead Agency I
Contact Person: Michael Linn. P.E. Area CodcITelcphonclE>.1cnsion: (80S) 473-5444 ,
If filed by Applicant: I
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1. Attach a certified document of exemption tinding. I
2. Has a Notice of Exemption been tiled by the public agency approving the project? 0 Yes ONo
Signalure: Date: Title:. Assistant City Emziilccr
[!] Signed by Lead Agency o Date reeeivc:d for tiling at OPl<.:
o Si8ned by Applicant
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MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER r/f6
SUBJECT: CONSIDERATION OF CONSULTANT SERVICES CONTRACT
AMENDMENT FOR KIM ROMANO
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
It is recommended the Council approve and authorize the Mayor to execute the
amended consultant services agreement for Kim Romano to provide additional staff
support for the Traffic Commission.
FUNDING:
Funding for this amendment is included within the FY 2001/02 Public Works
Administration/Engineering budget for consultant services. The amended budget for
this item is $60,702 and the anticipated cost for the remainder of FY 2001/02 is $8,500.
DISCUSSION:
The City entered into a consultant service agreement with Kim Romano on June 15,
2000 to assist in the preparation and presentation of agenda items to the Traffic
Commission. The contract recently expired and requires an amendment to continue the
services. The consultant is assigned work at the discretion of the Director of Public
Works. Staff presented approximately 40 agenda items in FY 2000/01 to the Traffic !
Commission to take public input and advise staff and the City Council.
In order to address the traffic concerns of the City, staff is recommending that the
contract with Kim Romano be amended to continue to provide additional support to the I
Traffic Commission. The amendment maintains the rate of compensation at $45.00 per
hour. I
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AL TERNA TIVES: i
The following alternatives are provided for the Council's consideration: i
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. Approve staff's recommendation; I
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. Do not approve staff's recommendation;
. Modify as appropriate and approve staff's recommendation; or
. Provide direction to staff.
Attachment:
1. Amendment No.1 to Consultant Services Agreement I
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Attachment 1
CONSULTANT SERVICES AGREEMENT
Amendment No.1
THIS AGREEMENT is entered into this 12lhday of February, 2002 by and between
the CITY OF ARROYO GRANDE, State of California (hereinafter referred to as "CITY"),
and KIM ROMANO, an independent consultant (hereinafter referred to as
"CONSULTANT").
WITNESSETH:
WHEREAS, CITY has need for a Consulting Civil Engineer; and
WHEREAS, CONSULTANT represents that she is qualified to perform the
services required by this Agreement; and
NOW, THEREFORE, the parties do mutually agree as follows:
1. SCOPE OF SERVICES. Pursuant to this Agreement, CONSULTANT shall
be engaged by CITY to provide services as a Consulting Civil Engineer. CONSULTANT
agrees to devote as. much time as is reasonably necessary to effectively perform the
services required under this Agreement, services to include, but not limited to, preparation
and presentation of agenda items to the Traffic Commission, as determined by the
Director of Public Works.
2. COMPENSATION. CONSULTANT shall be compensated as follows:
a. CONSULTANT shall be paid at the rate of $45.00 per hour.
b. CONSULTANT shall be entitled to no other compensation of
benefits.
3. TERM OF AGREEMENT. This Agreement shall commence on February
13, 2002 and shall continue until terminated as specified herein.
4. TERMINATION OF AGREEMENT FOR CONVENIENCE. Either party has
an absolute right to terminate this Agreement at any time by giving to the other party
fifteen (15) days written notice of such termination, specifying the effective date of such I
termination. Termination of the Agreement may be effectuated by the City Manager or I
I
his designee without the need for action, approval or ratification by the City Council.
Termination shall have no effect upon the rights and obligations of the parties arising out
of any transaction occurring prior to the effective date of such termination.
CONSULTANT shall be paid for all work satisfactorily completed prior to the effective
date of such termination.
5. WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEFITS:
CITY and CONSULTANT intend and agree that CONSULTANT is an independent
contractor of CITY and agrees that CONSULTANT has no right to Workers'
Compensation and other employee benefits.
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6. NON-ASSIGNMENT OF AGREEMENT. This Agreement is intended to
secure the individual services of CONSULTANT and thus CONSULTANT shall not
assign, transfer, delegate, or sublet this Agreement, or any interest herein, without the
prior written consent of CITY, and any such assignment, transfer, delegation or sublet
without CITY's prior written consent shall be considered null and void.
7. COVENANT. This Agreement has been executed and delivered in the
State of Califomia, and the validity, enforceability and interpretation of any of the clauses
of this Agreement shall be determined and governed by the laws of the State of
California. All duties and obligations of the parties created hereunder are performable in
the City of Arroyo Grande and the County of San Luis Obispo shall be that venue for any
action, or proceeding that may be brought or arise out of, in connection with or by reason
of this Agreement.
8. ENFORCEABILITY. If any term, covenant, condition or provision of this
Agreement is held by a court of competent jurisdiction to be invalid, void or
unenforceable, the remainder of the provisions hereof shall remain in full force and effect
and shall in no way be affected, impaired or invalidated thereby.
9. NONDISCRIMINATION. There shall be no discrimination against any
person employed pursuant to this Ag'reement in any manner forbidden b~ law..
10. CONFLICTS OF INTEREST. CONSULTANT agrees that, during the term
of this Agreement, she will not maintain any financial interest or engage in any other
employment, occupation, work, endeavor, or association, whether compensated for or
not, that would in any way conflict with, or impair CONSULTANT's ability to perform, the
duties described in this Agreement.
11. ENTIRE AGREEMENT AND MODIFICATION. This Agreement constitutes
the entire understanding of the parties hereto. This Agreement supersedes all previous
contracts, agreements, negotiations or understandings, whether written or oral, between
the parties. CONSULTANT shall be entitled to no other compensation than that specified
herein, and CONSULTANT acknowledges that no representation,' inducements or
promises not contained in this Agreement have been made to CONSULTANT to induce
CONSULTANT to enter into this Agreement. No changes, amendments, or alterations
hereto shall be effective unless in writing and signed by both parties. CONSULTANT
specifically acknowledges that in entering into and executing this Agreement,
CONSULTANT relies solely upon the provisions contained in this Agreement and no
others.
~
. . IN WITNESS WHEREOF, CITY and CONSULTANT have executed this
. .
Agreement on the day and year first set forth above.
CONSULTANT:
KIM ROMANO
CITY OF ARROYO GRANDE
By:
STEVE ADAMS
City Manager
APPROVED AS TO FORM:
LYON & CARMEL
By:
TIMOTHY J. CARMEL
City Attorney
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a.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEE~
SUBJECT: CONSIDERATION OF ACCEPTANCE OF IMPROVEMENTS FOR
TRACT 1834, PHASE 5
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
It is recommended the Council adopt Resolution accepting improvements, offers of
dedication, and easements within Tract 1834, Phase 5.
FUNDING:
There is no immediate fiscal impact. Maintenance of these facilities will be funded from
Public Works maintenance funds in future years.
DISCUSSION:
Tract 1834, Phase 5 is located on the north side of James Way as shown on the attached
sketch. The final map for this tract was approved by the Council on December 14, 1999
and was subsequently recorded on December 28,1999.
The required improvements have been constructed and the developer is required to
warranty the improvements for a period of one year following acceptance. Staff has
inspected the improvements and recommends that the Council accept the improvements I
and the offers of dedication.
The roadways for Tract 1834, Phase 5 have been subject to extensive construction traffic, I
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which has resulted in numerous stains, patches, and premature aging. The developer has
agreed to place an oil seal coat over all proposed public roads for Phase 5; however, due
to the continued home construction, the oil seal coat will not be applied until the completion
of the one year warranty period. Staff estimated that the oil seal coat for Phase 5 is within
the 10% warranty bond amount.
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AL TERNA TIVES:
The following altematives are provided for the Council's consideration:
- Approve staffs recommendation; I
- Do not approve staffs recommendation; I
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- Modify as appropriate and approve staffs recommendation; or I
- Provide direction to staff. t
Attachments: Exhibit 1 - Location Map of Phase 5
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RESOLUTION NO.
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ACCEPTING OFFERS OF DEDICATION,
OFFERS OF EASEMENTS, AND IMPROVEMENTS WITHIN
TRACT 1834, PHASE 5
WHEREAS, the City Council approved the final map for Tract 1834, Phase 5 on December
14,1999, and the map was subsequently recorded on December 28,1999; and,
WHEREAS, offers to dedicate right of way and easements to the public were provided on
the final map for Tract 1834, Phase 5; and,
WHEREAS, the developer has constructed the improvements required by the Tract 1834
conditions of approval.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby accept the public improvements constructed for Tract 1834, Phase 5 and
accepts the following offers of dedication and public easements, as shown on the final map
for Tract 1834, Phase 5, recorded December 28, 1999 in book 19 of maps, at page 03 in
the Office of the Recorder of the County of San Luis Obispo, State of California:
1. Street Right of Ways for Salada Del Sol, Sombrillo, and Rosemary Lane;
2. Street Tree Easements;
3. Public Utility Easements.
On motion of Council Member , seconded by Council Member , and
by the following roll call vote, to wit:
AYES: I
NOES: ,
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ABSENT: ~
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the foregoing Resolution was passed and adopted this day of 2002. i
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RESOLUTION NO.
. . PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM: I
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TIMOTHY J. CARMEL, CITY ATTORNEY I
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8.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: CONSIDERATION OF ACCEPTANCE OF IMPROVEMENTS FOR LOT
LINE ADJUSTMENT NO. 96-531, SOUTH ELM STREET, AND A
PORTION OF FARROLL AVENUE (GIN/KEITH)
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
It is recommended the Council adopt Resolution accepting the following:
A. public improvements constructed for Lot Line Adjustment 96-531 including
improvements to Elm Street, Farrall Avenue, Brittany Avenue, Hampton Place, and
Carrington Place. ,
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B. offers of dedication for public road right-of way, public utilities, pedestrian access,
;
traffic control devices, and tree planting easements as recorded in Doc No: 1997-
072653 and Doc No. 1997-072654 of Official Records, County of San Luis Obispo,
State of California. I
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C. offers of dedication for public road right-of way and public utilities easements as i
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recorded in Doc No. 1997-072657, Doc No. 1997-072658, and Doc No. 1997-
072659 of Official Records, County of San Luis Obispo, State of Califomia.
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FUNDING: ,
There is no immediate fiscal impact. Maintenance of these facilities will be funded from
Public Works maintenance funds in future years.
DISCUSSION:
Public improvements for the development as shown on the location map at the comer of S.
Elm Street and Farroll Avenue have been completed. The improvements are within
existing public right of way and are maintained by the City. Mid-State Bank is holding a
letter of credit in the amount of $55,034.08 (Faithful Performance Bond) and a letter of
credit in the amount of $27,517.40 (Labor and Materials Bond). These letters of credit will
be released when the improvements are accepted by the City.
The public improvements that will be accepted include the following:
. Farroll Avenue - Street widening, concrete curb, gutter and sidewalk, water main, storm
drain pipe.
. Elm Street - Street widening, concrete curb, gutter and sidewalk, and the storm drain
system.
. Brittany Avenue, Hampton Place, and Carrington Place - Full street improvements,
concrete curb, gutter and sidewalk, water main, and sewer main.
The improvements have been completed and staff recommends that the Council accept
the offers of dedication and the improvements for maintenance.
I n accordance with the improvement agreement for the Lot Line Adjustment, the developer
is required to warranty the improvements for a period of one year following acceptance of
the improvements. A one year maintenance bond will be provided by the developer, prior
to release of the letters of credit previously discussed in the staff report.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation; or
- Provide direction to staff.
Attachment: Exhibit 1 - Location Map of Improvements for LLA 96-531
. . RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ACCEPTING IMPROVEMENTS AND
IRREVOCABLE AND PERPETUAL OFFERS TO DEDICATE
RELATED TO LOT LINE ADJUSTMENT 96-531
WHEREAS, the developer has constructed the improvements required by the Conditions of
Approval of Lot Line Adjustment 96-531; and,
WHEREAS the developer has recorded the required Irrevocable and Perpetual offers to
dedicate.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby accept the following public improvements constructed for Lot Line Adjustment
96-531, the specific location of which is shown in Exhibit "1" attached hereto and
incorporated herein: ,
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. Farroll Avenue - Street widening, concrete curb, gutter and sidewalk, water main, and I
storm drain pipe. I
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. Elm Street - Street widening, concrete curb, gutter and sidewalk, and the storm drain l
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system. i
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. Brittany Avenue, Hampton Place, and Carrington Place - Full street improvements, ,
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concrete curb, gutter and sidewalk, water main, and sewer main.
,
BE IT FURTHER RESOLVED that the City Council of the City of Arroyo Grande does I
hereby accept the following offers of dedication: I
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1, Dedication for public road right-of way, public utilities, pedestrian access, i
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traffic control devices, and tree planting easements as recorded in Doc No: I
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1997-072653 of Official Records, County of San Luis Obispo, State of i
,
California. I
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Dedication for public road right-of way, public utilities, pedestrian access, I
2. I
traffic control devices, and tree planting easements as recorded in Doc I
No: 1997-072654 of Official Records, County of San Luis Obispo, State of i
California. I
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3. Dedication for public road right-of way and public utilities easements as
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recorded in Doc No: 1997-072657 of Official Records, County of San Luis
Obispo, State of California. I
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/
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RESOLUTION NO.
PAGE 2
4. Dedication for public road right-of way and public utilities easements as
recorded in Doc No: 1997-072658 of Official Records, County of San Luis
Obispo, State of California.
5. Dedication for public road right-of way and public utilities easements as
recorded in Doc No: 1997-072659 of Official Records, County of San Luis
Obispo, State of California.
On motion of Council Member , seconded by Council Member , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 12th day of February 2002. I
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RESOLUTION NO.
. . PAGE 3
MICHAELA. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
,
STEVE ADAMS, CITY MANAGER I
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APPROVED AS TO FORM: I
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TIMOTHY J. CARMEL, CITY ATTORNEY
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9.a.
CITY OF ARROYO GRANDE
- CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City
of Arroyo Grande on the following item:
CASE NO. Development Code Amendment 01-002
APPLICANT: City of Arroyo Grande
LOCATION: South of James Way on Collado Corte
ENVIRONMENTAL
DETERMINATION: Mitigated Negative Declaration
REPRESENTATIVE: RRM Design Group
PROJECT DESCRIPTION: The proposed project consists of a Development Code
Amendment to modify the Zoning Map from PF to Residential
Surburban (RS) for a 1.40-acre portion of the Rancho Grande
Park. The remaining 8.60 acres of the property will be developed
as a community park.
Any person affected or concerned by this application may submit written comments to the
Administrative Services Department before the City Council Public Hearing, or appear and be
heard in support of or opposition to the project and the environmental impacts at the time of
hearing.
Any person interested in the proposals can contact the Community Development Department
at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 A.M.
to 5:00 P.M.).
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the Public Hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the Public Hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to
invalidate the action of the legislative body for which the notice was given.
Date and Time of Hearing: Tuesday, February 12, 2002, at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
. LJ<la0ftL- I
Director of Administrative Services/
,
Deputy City Clerk
Publish 1T on Wednesday, January 30,2002
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MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG ~
COMMUNITY DEVELOPMENT DIRECTOR
BY: ~* KELLY HEFFERNON
, ASSOCIATE PLANNER
SUBJECT: PROPOSED ORDINANCE AMENDING THE ZONING MAP OF
ARROYO GRANDE FROM PUBLIC AND QUASI-PUBLIC
FACILITIES (PF) TO RESIDENTIAL SUBURBAN (RS) FOR A
1.40-ACRE PORTION OF RANCHO GRANDE PARK;
DEVELOPMENT CODE AMENDMENT CASE NO. 01-001
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
The Planning Commission recommends the Council introduce for first reading by title
only the attached Ordinance amending the Zoning Map from PF to RS for a 1.40-acre
portion of the Rancho Grande Park site.
FUNDING:
No fiscal impact.
BACKGROUND:
On January 15, 2002 the Planning Commission considered three applications regarding
the development of Rancho Grande Park and adopted the following Resolutions:
1. Resolution No. 02-1814 recommending approval of Development Code
Amendment 01-001 to City Council
2. Resolution No. 02-1815 approving Tentative Parcel Map 01-001
3. Resolution No. 02-1816 approving Conditional Use Permit 02-001
DISCUSSION:
The project consists of a Development Code Amendment to modify the Zoning Map
from Public and Quasi-Public Facilities (PF) to Residential Suburban (RS) for the 1.40-
acre portion of the Rancho Grande Park site. The Planning Commission already
approved Tentative Parcel Map 01-001 to subdivide that 1.40-acre property into three I
(3) single-family residential lots, and Conditional Use Permit 02-001 to develop the
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City Council
Rancho Grande Park
February 12, 2002
Page 2 of 3
remaining 8.6 acres of the property as a community park. Approval of Conditional Use
Permit 02-001 was final at the Planning Commission level, and approval of Tentative
Parcel Map 01-001 is contingent upon City Council approval of Development Code
Amendment 01-001.
The subdivision will create three residential lots consisting of 0.6, 0.4 and 0.4 acres.
Changing the zoning designation from PF to RS is consistent with the recently updated
General Plan land use designation of SFR-LM, since the density for both RS and SFR-
OLM is 2.5 dwelling units per acre. The proposed density is 2.1 dwelling units per acre.
The Rancho Grande Park Development Plan incorporates the amenities and activities
of a "passive park". Improvements include a main park access off of James Way with
61 parking spaces located in two parking areas, pedestrian walkways throughout the
site, basketball and volleyball courts, baseball diamond, playground area, horse shoe
pits, picnic tables, barbeque areas, and restroom facilities. Plans have been prepared
for grading, drainage, utilities, lighting, landscaping and irrigation. The project
construction would be phased over a three to four year period of time.
Development Code Amendment (DCA)
The intent of the DCA is to bring the existing PF zoning of the 1.40 acres of the Park
into compliance with the General Plan Urban Land Use Map. As proposed, the 1.40-
acre area will be zoned RS, separate from the Rancho Grande Planned Development
(PD 1.2).
The Planning Commission added Condition of Approval No.9 for Tentative Parcel Map
01-001 specifying, "Design Review shall be required for each new residence to ensure
architectural compliance with the surrounding development in the Rancho Grande
Planned Development." Because the property is specifically excluded from the Rancho
Grande Homeowner's Association, the City cannot at this time require that the future
property owners be a part of the Rancho Grande HOA. However, . staff is researching
what will be required to annex this property into the Rancho Grande HOA prior to sale of
the lots.
ENVIRONMENTAL ASSESSMENT:
Staff reviewed this project in compliance with the Califomia Enyironmental Quality Act
(CEQA) and the CEQA Guidelines and recommended approval of a draft mitigated I
negative declaration for the Development Code Amendment. On January 15, 2002, the
Planning Commission adopted the final mitigated negative declaration for the Park and
Tentative Parcel Map projects.
ALTERNATIVES: I
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The following altematives are presented for Council consideration:
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City Council
Rancho Grande Park
February 12, 2002
Page 3 of 3
1. Introduce the Ordinance;
2. Modify as appropriate and introduce the Ordinance;
3. Reject the Ordinance; or
4. Provide other direction to staff.
Attachments:
Ordinance approving Development Code Amendment 01-001 and amending the Zoning
Map of Arroyo Grande
Exhibit "A": Proposed Zoning Map Amendment
1. Planning Commission Resolution No. 02-1814 recommending approval of
Development Code Amendment 01-001 to City Council
2. Planning Commission Resolution No. 02-1815 approving Tentative Parcel Map 01-
001
Exhibit "A": Conditions of Approval
Exhibit "B": Tentative Parcel Map
3. Planning Commission Resolution No. 02-1816 approving Conditional Use Permit
02-001
Exhibit "A": Conditions of Approval
Exhibits "B1 - B26": Project Plans for Rancho Grande Park
4. Draft Planning Commission Meeting Minutes of January 15, 2002
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ORDINANCE NO.
.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AMENDING THE ZONING MAP
OF ARROYO GRANDE; DEVELOPMENT CODE
AMENDMENT 01- 001, APPLIED FOR BY THE CITY OF
ARROYO GRANDE
WHEREAS, the City of Arroyo Grande Zoning Map indicates that the 1.40-acre area
identified in the attached Exhibit A ("project area"), located on the north side of Collado
Corte, is located in the Public and Quasi-Public Facilities (PF) zoning district as a part of
the proposed Rancho Grande Park; and
WHEREAS, the applicant, the City of Arroyo Grande, has filed an application for
Development Code Amendment 01-001 to amend the Zoning Map and designate the
project area as Rural Suburban (RS); and
WHEREAS, adoption of the proposed zoning designation would establish land use,
development and design standards for the above described area; and
WHEREAS, on October 9, 2001 the City Council certified the Program Environmental
Impact Report prepared for the 2001 General Plan Update, which included a land use
change for the project area from PF to low to Medium Density Single Family Residential
(SFR - LM); and
WHEREAS, the Planning Commission of the City of Arroyo Grande has reviewed
Development Code Amendment 01-001 at a duly noticed public hearing on January 15,
2002, in accordance with the Development Code of the City of Arroyo Grande at which
time all interested persons were given the opportunity to be heard; and
WHEREAS, the City Council of the City of Arroyo Grande has considered Development
Code Amendment 01-001 at a duly noticed pUblic hearing on 2002, in
accordance with the Development Code of the City of Arroyo Grande at which time all
interested persons were given the opportunity to be heard; and
WHEREAS, the City Council has reviewed and considered the information and public.
testimony presented at the public hearings, staff reports, and all other information and
documents that are part of the public record; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
A. Based on the information contained in the staff report and accompanying
materials, the proposed Development Code Amendment amending the Zoning
Map is consistent with the goals, objectives, policies, and programs of the General
Plan and is necessary and desirable to implement the provisions of the General
Plan.
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ORDINANCE NO.
PAGE 2
- . B. The proposed Development Code Amendment amending the Zoning Map will not
adversely affect the public health, safety, and welfare or result in an illogical land
use pattem.
C. The proposed Development Code Amendment amending the Zoning Map is
consistent with the purpose and intent of the Development Code. Residential
development within the project area would be required to meet development and
design standards under the RS zoning designation that insure orde'rly
development.
D. The potential environmental impacts of the proposed Development Code
Amendment are insignificant or can be mitigated to a less than significant level.
NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Arroyo
Grande, Califomia hereby adopts Development Code Amendment 01-001 amending a
portion of the Zoning Map as follows:
SECTION 1: Development Code Section 16.24.020 is hereby amended as shown in
Exhibit "An attached hereto and incorporated herein by reference.
SECTION 2: If any section, subsection, subdivision, paragraph, sentence, or clause of
this Ordinance or any part thereof is for any reason held to be unlawful, such decision
shall not affect the validity of the remaining portion of this Ordinance or any part thereof.
The City Council hereby declares that it would have passed each section, subsection,
subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that anyone
or more section, subsection, subdivision, paragraph, sentence, or clause be declared
unconstitutional.
SECTION 3: Upon adoption of this Ordinance, the Director of Administrative Services
. shall file a Notice of Determination.
SECTION 4: Within fifteen (15) days after passage of this Ordinance, this Ordinance shall
be published once, together with the names of the Council members voting thereon, in a
newspaper of general circulation within the City. A summary of this Ordinance shall be
published in a newspaper published and circulated in the City of Arroyo Grande at least
five (5) days prior to the City Council meeting at which the proposed Ordinance is to be
adopted. A certified copy of the full text of the proposed Ordinance shall be posted in
the office of the Director of Administrative ServiceslDeputy City Clerk. Within fifteen
(15) days after adoption of the Ordinance, the summary with the names of those City
Council members voting for and against the Ordinance shall be published again, and
the Director of Administrative Services/Deputy City Clerk shall post a certified copy of
the full text of such adopted Ordinance.
SECTION 5: This Ordinance shall take effect thirty (30) days after its adoption.
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ORDINANCE NO.
PAGE 3
On motion by Council Member , seconded by Council
Member , and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this _ day of 2002.
ORDINANCE NO.
PAGE 4
. .
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVE ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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ORDINANCE NO.
PAGE 4
.
I, KELLY WETMORE, Director of Administrative Services/Deputy City Clerk of the City of
Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify that the
following Ordinance No. C.S. is a true, full and correct copy of said Ordinance
passed and adopted at a regular meeting of said Council on this day of
,2002.
WITNESS my hand and the seal of the City of Arroyo Grande affixed this day of
,2002.
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
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EXHIBIT A:
Development Code Amendment
ATTACHMENT 1
RESOLUTION NO. 02-1814
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ARROYO GRANDE RECOMMENDING THAT
THE CITY COUNCIL AMEND THE ZONING MAP OF THE
CITY OF AROYO GRANDE IN DEVELOPMENT CODE
AMENDEMENT CASE NO. 01-001, APPLIED FOR BY THE
CITY OF ARROYO GRANDE
WHEREAS, the City of Arroyo Grande Zoning Map indicates that the 1.40-acre area
identified in the attached Exhibit "A", located on the north side of Collado Corte, is located
in the Public and Quasi-Public Facilities (PF) zoning district as a part of the proposed
Rancho Grande Park; and
WHEREAS, the applicant, the City of Arroyo Grande, has filed Development Code
Amendment 01-001 to amend the Zoning Map and designate the project area as
Residential Suburban (RS); and
WHEREAS, adoption of the proposed zoning would establish land use, development and
design standards for the above described area; and
WHEREAS, the City Council certified the Program Environmental Impact Report for the
General Plan Update on October 9, 2001 which included a land use change for the
subject property from PF to Low to Medium Density Single Family Residential (SFR -
LM); and
WHEREAS, the Planning Commission of the City of Arroyo Grande has reviewed
Development Code Amendment 01-001 at a duly noticed public hearing on January 15,
2002, in accordance with the Development Code of the City of Arroyo Grande at which
time all interested persons were given the opportunity to be heard; and
WHEREAS, the Planning Commission has reviewed and considered the information and
public testimony presented at the public hearings, staff reports, and all other information
and documents that are part of the public record; and
WHEREAS, the Planning Commission finds, after due study, deliberation and public
hearing, the following circumstances exist:
1. Based on the information contained in the staff report and accompanying
materials, the proposed Development Code Amendment amending the Zoning
Map is consistent with the goals, objectives, policies, and programs of the General
Plan and is necessary and desirable to implement the provisions of the General
Plan.
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RESOLUTION NO. 02-1814
PAGE 2
2. The proposed Development Code Amendment amending the Zoning Map will not
adversely affect the public health, safety, and welfare or result in an illogical land
use pattem.
3. The proposed Development Code Amendment amending the Zoning Map is
consistent with the purpose and 'intent of the Development Code. Residential
development within the project area would be required to meet development and
design standards under the RS zoning designation that insure orderly
development.
4. The potential environmental impacts of the proposed Development Code
Amendment are insignificant or can be mitigated to a less than significant level, or
there are overriding considerations that outweigh the potential impacts.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of
Arroyo Grande hereby recommends that the City Council approve Development Code
Amendment Case No. 01-001, through adoption of the Ordinance attached hereto as
Exhibit "B", thereby changing the zoning designation of the subject property from Public
Facilities and Quasi-Public Facilities (PF) to Residential Suburban (RS).
On motion by Commissioner , seconded by Commissioner ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 15th day of January 2002.
ATTEST:
Lyn Reardon-Smith, Commission Clerk Joseph M. Costello, Chair
AS TO CONTENT:
Rob Strong, Community Development Director
ATTACHMENT 2
RESOLUTION NO. 02-1815
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ARROYO GRANDE APPROVING VESTING
TENTATIVE PARCEL MAP CASE NO. 01-001, LOCATED
SOUTH OF JAMES WAY AND NORTH OF COLLADO
CORTE, APPLIED FOR BY THE CITY OF ARROYO
GRANDE
WHEREAS, the City of Arroyo Grande has filed Vesting Tentative Parcel Map 01-
001 to subdivide an existing ten (10) acre parcel, located south James Way and north of
Collado Corte, into four parcels of 8.6, 0.4, 0.4 and 0.6 acres; and
WHEREAS, the Planning Commission of the City of Arroyo Grande has
considered Vesting Tentative Parcel Map Case No. 01-001 at a public hearing on
January 15, 2002 in accordance with the Development Code of the City of Arroyo
Grande; and
WHEREAS, the Planning Commission has found that this project is consistent with
the General Plan and Development Code; and
WHEREAS, the Planning Commission has reviewed this project in compliance
with the Califomia Environmental Quality Act (CEQA), the State CEQA Guidelines, and
the Arroyo Grande Rules and Procedures for Implementation of CEQA and has
determined that a Mitigated Negative Declaration can be adopted; and
WHEREAS, the Planning Commission finds, after due study, deliberation and
public hearing, the following circumstances exist:
1. The proposed Tentative Parcel Map is consistent with the goals, objectives,
policies, plans, programs, intent, and requirements of the Arroyo Grande General
Plan and the requirements of the Development Code.
2. The design of the Tentative Parcel Map or the proposed improvements are not
likely to cause substantial environmental damage or substantially and avoidably
injury to fish or wildlife or their habitat.
3. The design of the subdivision or proposed improvements is not likely to cause
public health problems.
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4. The discharge of waste from the project into an existing community sewer system I
will not result in violation of existing requirements as prescribed in Division 7
(commencing with Section 13000) of the Califomia Water Code.
5. Adequate public services and facilities exist or will be provided as a result of the
proposed Tentative Parcel Map to support project development.
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RESOLUTION NO. 02-1815
PAGE 2
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I 6. The site is physically suitable for the type of development that could be permitted
in the PF and RS zoning districts.
7. The design of the Tentative Parcel Map or the type of improvements will not
conflict with easements acquired by the public at large for access through, or use
of, property within the proposed Tentative Parcel Map.
Required CEQA Findings:
1. The City of Arroyo Grande has prepared an initial study pursuant to Section
15063 of the GUidelines of the California Environmental Quality Act (CEQA),
for Vesting Tentative Parcel Map 01-001.
2. Based on the initial study, a Mitigated Negative Declaration was prepared for
public review. A copy of the Mitigated Negative Declaration and related
materials is located at City Hall in the Community Development Department.
3. After holding a public hearing pursuant to State and City Codes, and
considering the record as a whole, the Planning Commission adopts a negative
declaration and finds that there is no substantial evidence of any significant
adverse effect, either individually or cumulatively on wildlife resources as
defined by Section 711.2 of the Fish and Game Code or on the habitat upon
which the wildlife depends as a result of development of this project. Further,
the Planning Commission finds that said Mitigated Negative Declaration
reflects the City's independent judgment and analysis.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of
Arroyo Grande hereby approves Vesting Tentative Parcel Map Case No. 01-001, with the
above findings and subject to the conditions as set forth in Exhibit "An, attached hereto
and incorporated herein by this reference, and instructs the Planning Commission
Secretary to file a Notice of Determination with the San Luis Obispo County Clerk.
BE IT FURTHER RESOLVED that this approval is preliminary to City Council approval of
Development Code Amendment Case No. 01-00, and will become effective upon said
action.
On motion by Commissioner , seconded by Commissioner ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 15th day of January 2002.
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RESOLUTION NO. 02-1815
PAGE 3
ATTEST:
Lyn Reardon-Smith, Commission Clerk Joseph M. Costello, Chair
AS TO CONTENT:
Rob Strong, Community Development Director
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RESOLUTION NO. 02-1815
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
VESTING TENTATIVE PARCEL MAP CASE NO. 01-001
City of Arroyo Grande
Rancho Grande Park
COMMUNITY DEVELOPMENT DEPARTMENT
GENERAL CONDITIONS:
This approval authorizes the subdivision of a 10-acre parcel into four parcels of 0.4, 0.4,
0.6, and 8.6 acres each.
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The applicant shall comply with all conditions of approval for Vesting Tentative
Parcel Map Case No. 01-001.
3. Development shall occur in substantial conformance with the plans presented to
the Planning Commission at their meeting of January 15, 2002 and marked Exhibit
liB",
4. This tentative map approval shall automatically expire on January 15, 2004 unless
the final map is recorded or an extension is granted pursuant to Section 9-
02.140.C. of the Development Code.
5. The applicant shall, as a condition of approval of this tentative or final map
application, defend, indemnify and hold harmless the City of Arroyo Grande, its
present or former agents, officers and employees from any claim, action, or
proceeding against the City, its past or present agents, officers, or employees to
attack, set aside, void, or annul City's approval of this subdivision, which action is
brought within the time period provided for by law. This condition is subject to the
provisions of Govemment Code Section 66474.9, which are incorporated by
reference herein as though set forth in full.
DEVELOPMENT CODE:
6. Development shall conform to the Residential Suburban (RS) zoning requirements
except as otherwise approved.
7. The developer shall comply with Development Code Chapter 9-4, "Land Divisions".
8. The developer shall comply with Development Code Chapter 9-14, "Dedications,
Fees and Reservations."
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PAGE 5
PARKS, RECREATION AND FACILITIES DEPARTMENT
PRIOR TO RECORDING THE MAP:
9. The applicant shall pay the current park development fee for each lot approved for
residential development in accordance with City Ordinance 313 C.S.
BUILDING AND FIRE DEPARTMENT
10. The project shall comply with the most recent editions of the Califomia State Fire
and Building Codes and the Uniform Building and Fire Codes as adopted by the
city of Arroyo Grande.
PRIOR TO RECORDING THE MAP:
11. A fire hydrant shall be installed at the end of Collado Corte on north side of the cul-
de-sac that has a fire flow of 1,000 gallons per minute for a duration of 2 hours.
PUBLIC WORKS DEPARTMENT CONDITIONS
GENERAL IMPROVEMENT REQUIREMENTS
12. Fees - The applicant shall pay all applicable City fees at the time they are due.
13. Site Maintenance - The developer shall be responsible during construction for
cleaning city streets, curbs, gutters and sidewalks of dirt tracked from the project
site. The flushing of dirt or debris to storm drain or sanitary sewer facilities shall
not be permitted. The cleaning shall be done after each day's work or as
directed by the Director of Public Works or the Community Development
Director.
14. Public Works Improvements - All project improvements shall be designed and
constructed in accordance with City of Arroyo Grande standards and
specifications. The following improvement plans shall be prepared by a
registered Civil Engineer and approved by the Public Works Department:
a. Grading, drainage and erosion control.
b. Water and sewer.
15. Site plan - The site improvement plans shall include the following:
a. The location and size of all water, sewer, and storm water facilities within
the project site and abutting streets or alleys.
b. The location and size of all sewer laterals.
c. The location, size and orientation of all trash enclosures.
d. All parcel lines and easements crossing the property.
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PAGE 6
e. The location and dimension of all paved areas.
f. The location of all public or private utilities.
g. Plan and profile drawings of existing and proposed streets and utilities.
h. Retaining wall locations and details.
16. Plan sets - Upon approval of the improvement plans, the applicant shall provide
a reproducible mylar set and 3 sets of prints of the improvements for inspection
purposes. Prior to acceptance of the improvements, the applicant shall provide
reproducible mylars, 2 sets of prints of the approved record drawings (as builts)
and electronic (e.g. Autocad) files where available.
17. Improvement agreement - Prior to approval of any improvement plans, the
applicant shall enter into an agreement with the City for inspection of the
required improvements.
18. Encroachment permits - The applicant shall be responsible for obtaining an
encroachment permit for all work within a public right of way.
STREET IMPROVEMENTS
19. Curb, gutter and sidewalk - The applicant shall install new sidewalk fronting the
property along James Way.
GRADING AND DRAINAGE
20. Grading - All grading shall be done in accordance with the City Grading
Ordinance.
21. Soils report - A preliminary soils report shall be prepared by a registered Civil
Engineer and supported by adequate test borings. All earthwork design and
grading shall be performed in accordance with the approved soils report.
22. Adjacent structures - The grading plan design shall include measures to
protect the adjacent structures from damage due to the construction.
23. Cross-lot Drainage - The drainage plan shall include devices as necessary to
eliminate drainage across lot lines.
WATER
24. Water meters - Each parcel shall have separate water meters. Lots to be fire
sprinkled shall have individual1-inch services.
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RESOLUTION NO. 02-1815
PAGE 7
25. Abandonments - Existing water services to be abandoned shall be properly
abandoned and capped at the main per the requirements of the Director of
Public Works.
26. Water Neutralization Program - The applicant shall complete measures to
neutralize the estimated increase in water demand created by the project by
either:
Implementing an individual water program consisting of retrofitting existing high-
flow plumbing fixtures with low flow devices. The calculations shall be submitted
to the Director of Public Works for review and approval. The proposed individual
water program shall be submitted to the City Council for approval prior to
implementation; or,
Paying an in lieu fee of $2,200 for each new residential unit.
WASTEWATER
27. Sewer lateral - Each parcel shall be provided a separate sewer lateral.
28. Abandonments - Existing sewer laterals to be abandoned shall be properly
abandoned and capped at the main per the requirements of the Director of
Public Works.
29. Sewer crossings - All sewer mains or laterals crossing or parallel to public water
facilities shall be constructed in accordance with California State Health Agency
standards.
PUBLIC UTILITIES
30. New Utilities - All new public utilities shall be installed as underground facilities.
PRIOR TO RECORDING THE MAP:
31. Preliminary Title Report - A current preliminary title report shall be submitted to
the Director of Public Works prior to checking the map.
32. Improvements - All subdivision improvements required by these conditions shall .
be either:
a. Fully constructed and accepted by the City; or
b. Guaranteed by an improvement agreement and financial securities.
The agreement and securities shall be in a form acceptable to the
City.
RESOLUTION NO. 02-1815
PAGE 8
33. Bonds - The applicant shall provide bonds or other financial security for the
following. All bonds or security shall be in a form acceptable to the City, and
shall be provided prior to recording of the map, unless noted otherwise. The
minimum term of improvement securities shall be equal to the schedule for
completion of improvements described in the subdivision agreement.
a. Faithful Performance, 100% of the approved estimated cost of all
subdivision improvements.
b. Labor and Materials, 50% of the approved estimated cost of all
subdivision improvements.
c. One Year Guarantee, 10% of the approved estimated cost of all
subdivision improvements. This bond is required prior to
acceptance of the subdivision improvements.
d. Monumentation, 100% of the estimated cost of setting survey
monuments.
34. Subdivision Agreement - The developer shall enter into a Subdivision
Agreement for the completion and guarantee of improvements required. The
Subdivision Agreement shall be on a form acceptable to the City.
35. Tax Certificate - In accordance with Section 9-15.130 of the Development Code,
the applicant shall furnish a certificate from the tax collector's office indicating
that there are no unpaid taxes or special assessments against the property.
36. Subdivision Guarantee - A Subdivision Guarantee shall be submitted to the
Director of Public Works at the time of Map Recordation.
37. Documents - All easements, abandonments, or similar documents to be
recorded as a document separate from the map, shall be prepared by the
applicant on 8.5 x11 City standard forms, and shall include legal descriptions,
sketches, closure calculations, and a current preliminary title report. The
applicant shall be responsible for all required fees, including any additional
required City processing fees.
38. Recordation - At the time of map recordation, copies of all recorded documents
shall be submitted to the City on either mylar sheets or 8 Yz" x 11" archival quality
paper.
DEDICATIONS AND EASEMENTS
39. Private Easements - Private easements shall be reserved on the map or other
document acceptable to the City.
PRIOR TO ISSUING A CERTIFICATE OF OCCUPANCY:
40. Utilities - All utilities shall be operational.
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EXHIBIT 8 .;1 :lJ
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ATTACHMENT 3
RESOLUTION NO. 02-1816
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ARROYO GRANDE ADOPTING A
MITIGATED NEGATIVE DECLARATION, INSTRUCTING
THE COMMISSION SECRETARY TO FILE A NOTICE OF
DETERMINATION, AND APPROVING CONDITIONAL USE
PERMIT CASE NO. 02-001, LOCATED SOUTH OF JAMES
WAY AND NORTH OF COLLADO CORTE, APPLIED FOR
BY THE CITY OF ARROYO GRANDE
WHEREAS, the Planning Commission of the City of Arroyo Grande has considered
Conditional Use Permit Case No. 02-001, filed by the City of Arroyo Grande, to develop a
community park on an 8.6-acre site designated in the Rancho Grande Planned
Development as "Rancho Grande Park"; and
WHEREAS, the Planning Commission has held a public hearing on this application in
accordance with the City Code; and
WHEREAS, the Planning Commission finds that this project is consistent with the
General Plan and the environmental documents associated therewith; and
WHEREAS, the Planning Commission has reviewed this project in compliance with the
Califomia Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo
Grande Rules and Procedures for Implementation of CEQA and has determined that a
Mitigated Negative Declaration can be adopted; and
WHEREAS, the Planning Commission finds, after due study, deliberation and public
hearing, the following circumstances exist:
FINDINGS FOR APPROVAL
Conditional Use Permit Findings:
1. The proposed use is permitted within the Public and Quasi-Public Facilities (PF)
District pursuant to Section 9-03.050 of the Development Code, and complies with
all applicable provisions of the Development Code, the goals and objectives of the
Arroyo Grande General Plan, and the development policies and standards of the
City.
2. The proposed use will not impair the integrity and character of the district in which
it is to be established or located because the proposed use is similar to
surrounding uses.
3. The site is suitable for the type and intensity of use or development that is
proposed because all the necessary easements, circulation, parking and setbacks
would be provided.
4. There are adequate provisions for water, sanitation, and public utilities and
services to ensure the public health and safety.
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I 5. The proposed use will not be detrimental to the public health, safety, or welfare, or
I materially injurious to properties and improvements in the vicinity because the
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i proposed project would not create adverse environmental impacts.
Required CEQA Findings:
1. The City of Arroyo Grande has prepared an initial study pursuant to Section 15063
of the Guidelines of the California Environmental Quality Act (CEQA), for
Conditional Use Permit Case No. 02-001.
2. Based on the initial study, a Mitigated Negative Declaration was prepared for
public review. A copy of the Mitigated Negative Declaration and related materials
is located at City Hall in the Community Development Department.
3. After holding a public hearing pursuant to State and City Codes, and considering
the record as a whole, the City Council adopts a negative declaration and finds
that there is no substantial evidence of any significant adverse effect, either
individually or cumulatively on wildlife resources as defined by Section 711.2 of the
Fish and Game Code or on the habitat upon which the wildlife depends as a result
of development of this project. Further, the Council finds that said Mitigated
Negative Declaration reflects the City's independent judgment and analysis.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of
Arroyo Grande hereby adopts a Mitigated Negative Declaration, instructs the Commission
Secretary to file a Notice of Determination, and approves Conditional Use Permit Case
No. 02-001, with the above findings and subject to the conditions as set forth in Exhibit
"A", attached hereto and incorporated herein by this reference.
On motion by Commissioner . seconded by Commissioner ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 15th day of January 2002.
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RESOLUTION NO. 02-1816
PAGE 3
ATTEST:
Lyn Reardon-Smith, Commission Clerk Joseph M. Costello, Chair
AS TO CONTENT:
Rob Strong, Community Development Director
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RESOLUTION NO. 02-1816
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
CONDITIONAL USE PERMIT CASE NO. 02-001
City of Arroyo Grande
Rancho Grande Park Development Plan
COMMUNITY DEVELOPMENT DEPARTMENT
GENERAL CONDITIONS
This approval authorizes construction of an 8.6-acre passive community park as shown in
the attached Exhibits "B1 - B26".
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The applicant shall comply with all conditions of approval for Conditional Use
Permit Case No. 02-001.
3. This application shall automatically expire on January 15, 2004 unless a building
permit is issued. Thirty (30) days prior to the expiration of the approval, the
applicant may apply for an extension of one (1) year from the original date of
expiration.
4. Development shall occur in substantial conformance with the plans presented to
the Planning Commission at the meeting of January 15, 2002, and marked
Exhibits "B1 - B26". ,
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5. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because of
the issuance of said approval, or in anyway relating to the implementation thereof,
or in the altemative, to relinquish such approval. The applicant shall reimburse the
City, its agents, officers, or employees, for any court costs and attomey's fee's
which the City, its agents, officers or employees may be required by a court to pay
as a result of such action. The City may, at its sole discretion, participate at its
own expense in the defense of any such action but such participation shall not
relieve applicant of his/her obligations under this condition.
DEVELOPMENT CODE
6. Development shall conform to the Public and Quasi-Public Facilities (PF) zoning
requirements except as otherwise approved.
7. Signage shall be subject to the requirements of Development Code Chapter 9-13.
8. Setbacks shall be as shown on the development plans except as specifically
modified by these conditions. I
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PAGE 5
9. All parking spaces adjacent to a wall, fence, or property line shall have a minimum
width of 11 feet.
NOISE
10. Construction shall be limited to between the hours of 8 a.m. and 6 p.m. Monday
through Friday and between 8 a.m. and 5 p.m. on Saturday or Sunday.
LIGHTING
11. All lighting for the site shall be downward directed and shall not create spill or glare
to adjacent properties.
WATER
12. All new construction shall utilize fixtures and designs that minimize water usage.
Such fixtures shall include, but are not limited to water saving toilets, instant water
heaters and hot water recirculating systems. Water conserving designs and
fixtures shall be installed prior to final occupancy.
SOLID WASTE
13. Trash enclosures shall be reserved exclusively for dumpster and recycling
container storage. Miscellaneous tires, auto parts, boxes, bins, racks, etc., will
not be allowed within the enclosure.
AESTHETICS
14. All ducts, meters, air conditioning equipment, and other mechanical equipment,
whether on the ground, on any of the structures or elsewhere, shall be screened
from public view with materials architecturally compatible with the main structures. I
15. All electrical panel boxes shall be installed inside the building. I
I
PRIOR TO ISSUING A BUILDING PERMIT:
I
16. Solid waste pick-up locations shall be identified on the Site Plan.
17. All walls, including screening and retaining walls, shall be compatible with the
approved architecture and Development Code Standards, subject to the review
and approval of the Community Development Director.
PRIOR TO OCCUPANCY:
18. Development shall comply with Development Code Sections 9-10.070, "Fences,
Walls and Hedges"; 9-10.080, "Lighting"; 9-10.110, "Performance Standards"; and
9-10.120 "Screening Requirements".
I
____--.J
RESOLUTION NO. 02-1816
PAGE 6
PARKS AND RECREATION DEPARTMENT CONDITIONS
19. The applicant shall comply with the provisions of Ordinance 431 C.S., the
Community Tree Ordinance.
20. Linear root barriers shall be used at the front of the project to protect the
sidewalks.
21. All street front trees shall be 24-inch box.
POLICE DEPARTMENT
PRIOR TO ISSUING A BUILDING PERMIT:
22. The applicant shall submit an exterior lighting plan for Police Department approval.
PRIOR TO OCCUPANCY:
23. The applicant shall post handicapped parking, per Police Department
requirements.
BUILDING AND FIRE DEPARTMENT
24. The project shall comply with the most recent editions of the Califomia State Fire
and Building Codes and the Uniform Building and Fire Codes as adopted by the
City of Arroyo Grande.
25. All fire lanes must be posted and enforced, per Police Department and Fire I
Department guidelines.
PUBLIC WORKS DEPARTMENT
GENERAL IMPROVEMENT REQUIREMENTS
26. Fees - The applicant shall pay all applicable City fees at the time they are due.
27. Site maintenance - The developer shall be responsible during construction for
cleaning city streets, curbs, gutters and sidewalks of dirt tracked from the project
site. The flushing of dirt or debris to storm drain or sanitary sewer facilities shall
not be permitted. The cleaning shall be done after each day's work or as
directed by the Director of Public Works or the Community Development
Director.
28. Encroachment Permit - The applicant shall be responsible for obtaining an
encroachment permit for all work within a public right of way.
---,~
RESOLUTION NO. 02-1816
PAGE 7
29. Grading - All grading shall be done in accordance with the City Grading
Ordinance.
30. Improvement Agreement - Prior to approval of any improvement plans, the
applicant shall enter into an agreement with the City for inspection of the
required improvements.
PRIOR TO ISSUING A BUILDING PERMIT:
31. Improvements required - All project improvements shall be designed and the
plans approved in accordance with the City of Arroyo Grande Standard Drawings
and Specifications, except as may be modified by these conditions of approval.
The following improvement plans shall be prepared by a registered Civil
Engineer and approved by the Public Works Department:
a. Grading, drainage and erosion control.
b. Curb, gutter and sidewalk fronting the property along James Way.
c. Water and sewer.
32. Site Plan Requirements - The site plan shall include the following:
a. The location and size of all water, sewer and storm water facilities within
the project site and abutting streets or alleys.
b. Location, quantity and size of all sewer laterals.
c. The location, size and orientation of all trash enclosures.
d. All parcel lines and easements crossing the property.
e. The location and dimension of all paved areas.
f. The location of all public or private utilities.
g. Retaining wall locations and details.
33. Soils report - A preliminary soils report shall be prepared by a registered civil
engineer and supported by adequate test borings. All earthwork design and
grading shall be performed in accordance with the approved soils report.
34. Adjacent structures - The grading plan design shall include measures to
protect the adjacent structures from damage due to the construction.
35. Plan submittals - Upon approval of the improvement plans, the applicant shall
provide a reproducible mylar set and 3 sets of prints of the improvements for
inspection purposes. Prior to acceptance of the improvements, the applicant
shall provide reproducible mylars, and 2 sets of prints of the approved record
drawings (as bUilts), and electronic (e.g. Autocad) files where available.
36. Cross-lot Drainage - The drainage plan shall include devices as necessary to
eliminate drainage across lot lines.
RESOLUTION NO. 02-1816
PAGE 8
37. Recorded documents - All easements, abandonments, or similar documents to
be recorded as a document separate from a map, shall be prepared by the
applicant on 8%" x11" City standard forms, and shall include legal descriptions,
sketches, closure calculations, and a current preliminary title report. The
applicant shall be responsible for all required fees, including any additional
required City processing fees.
PRIOR TO OCCUPANCY:
38. Improvement bonding - All project improvements shall be constructed prior to
occupancy, except for non-essential improvements, which may be guaranteed by
an agreement, and financial securities as provided for in Section 9-15.070 of the
Development Code.
39. Water meters - Water meters shall be located in the public sidewalk or as
approved by the Director of Public Works. Separate meters may be used for
irrigation.
40. Sewer Crossings - All sewer mains or laterals crossing or parallel to public
water facilities shall be constructed in accordance with Calfiomia State Health
Agency standards.
41. Sewer Line Mitigation - Similar to Mitigation Measure No. 18, the applicant
shall pay fair share costs to mitigate for increased flows to sewer lines that are
currently over capacity.
42. Abandonments - Existing water and/or sewer services to be abandoned shall
be properly abandoned and capped at the main per the requirements of the
Director of Public Works.
43. Water Neutralization Program - The applicant shall complete measures to
neutralize the estimated increase in water demand created by the project by
either:
Implementing an individual water program consisting of retrofitting existing high-
flow plumbing fixtures with low flow devices. The calculations shall be submitted
to the Director of Public Works for review and approval. The proposed individual
water program shall be submitted to the City Council for approval prior to
implementation; or, Paying an in lieu fee.
44. Undergrounding of utilities - All new public utilities shall be installed as
underground facilities. All existing overhead public utilities shall be placed
underground, including all overhead wires and service poles onsite, along the
frontage and within 6 feet of side and rear yard lines.
45. Utilities operational - All public utilities shall be operational. I
I
i
I
------.-.
RESOLUTION NO. 02-1816
PAGE 9
MITIGATION MEASURES
A negative declaration with mitigation measures has been adopted for this project. The
following mitigation measures shall be implemented as conditions of approval and shall
be monitored by the appropriate City department or responsible agency. The applicant
shall be responsible for verification in writing by the monitoring department or
agency that the mitigation measures have been implemented.
Mitigation Measures:
1. The project shall be subject to the City's Grading Ordinance (303 C.S.) and other
regulations and policies regarding grading and erosion.
Monitoring: Review of grading plan
Responsible Depts: Parks, Recreation and Facilities; Public Works
Timeframe: Prior to and during construction
2. Grading shall be prohibited between October 31 and April 1. A note to this effect
shall be placed on the grading plan.
Monitoring: Review of grading plan
Responsible Dept: Public Works
Timeframe: Prior to issuance of grading permit
3. All new construction shall utilize fixtures and designs that minimize water usage. I
Such fixtures shall include, but are not limited to, water saving toilets, instant water
heaters and hot water recirculating systems. Water conserving designs and
fixtures shall be installed prior to final inspection.
Monitoring: Review of building plans
Responsible Dept: Building & Fire
Timeframe: Prior to issuance of building permit
4. All landscaping shall be consistent with water conservation practices including the
use of drought tolerant landscaping, drip irrigation, and mulch. To the greatest I
extent possible, lawn areas and areas requiring spray irrigation shall be minimized.
Monitoring: Review of landscaping and irrigation plans
Responsible Dept: Parks, Recreation & Facilities
Timeframe: Prior to issuance of building permit
5. The applicant shall provide detailed drainage calculations indicating that increased
run-off can be accommodated by existing facilities and/or provide on-site retention
basins to the satisfaction of the Director of Public Works.
~-----_._.- _____.~--.J
RESOLUTION NO. 02-1816
PAGE 10
Monitoring: Review of grading plans
Responsible Dept: Public Works
Timeframe: Prior to issuance of a grading permit
6. All runoff water from impervious areas shall be conveyed through impervious
conduits to existing storm drain facilities. A drainage plan, which incorporates the
above, shall be submitted to the City prior to the issuance of any permits.
Monitoring: Review of drainage/grading plans
Responsible Dept: Public Works
Timeframe: Prior to issuance of grading permit
7. During construction, water trucks or sprinkler systems shall be used to keep all
areas of vehicle movement damp enough to prevent dust from leaving the site. At
a minimum, this would include wetting down such areas in the later moming and
after work is completed for the day and whenever wind exceeds 15 miles per hour.
Reclaimed (non-potable) water should be used whenever possible.
8. Soil stockpiled for more than two days shall be covered, kept moist, or treated with
soil binders to prevent dust generation.
9. Permanent dust control measures shall be identified in the revegetation and I
landscape plans and should be implemented as soon as possible following
completion of any soil disturbing activities.
10. Exposed ground areas that are planned to be reworked at dates greater than one
month after initial grading should be sown with fast-germinating native grass seed
and watered until vegetation is established.
11. All vehicles hauling dirt, sand, soil, or other loose materials are to be covered or I
should maintain at least two feet of freeboard (minimum vertical distance between
top of load and top of trailer) in accordance with CVC Section 23114.
12. All roadways, driveways, sidewalks, etc. to be paved should be completed as soon
as possible. In addition, building pads should be laid as soon as possible after
grading unless seeding or soil binders are used.
13. Vehicle speed for all construction vehicles shall not exceed 15 mph on any
unpaved surface at the construction site.
14. The streets shall be swept at the end of each day if visible soil material is carried
onto adjacent paved roads.
.__J
I
RESOLUTION NO. 02-1816
PAGE 11
For Measures 7-14:
Monitoring: Review of grading plan and site inspections
Responsible Depts: Public Works and Building & Fire shall inspect plans
and spot check in the field
Timeframe: Prior to issuance of grading permit and during
construction
15. All construction equipment shall be provided with well-maintained, functional
mufflers to limit noise.
16. All construction activities shall comply with the time limits specified by the Arroyo
Grande Municipal Code.
17. To the greatest extent possible, grading and/or excavation should occur during the
middle of the day to minimize the potential for disturbance of neighboring noise
sensitive uses.
For Measures 15-17:
Monitoring: Notes shall be placed on the construction plans
referencing the above measures.
Responsible Dept: Public Works
Timeframe: During construction
18. The applicant shall pay the project's proportional share of the sewer impact fees.
Monitoring: Pay required fee.
Responsible Oept: Public Works Department
Timeframe: Prior to recording the Tentative Parcel Map
19. The following note shall be placed on the grading and improvement plans for the
project:
"In the event that during grading, construction or development of the
project, and archeological resources are uncovered, all work shall be halted I
until the City has reviewed the resources for their significance. If human
remains (burials) are encountered, the County Coroner (781-4513) shall be
contacted immediately. The applicant may be required to provide
archaeological studies and/or mitigation measures."
Monitoring: Construction plans shall be reviewed prior to
issuance of a grading permit to ensure the note
is in place.
Responsible Dept: Public Works
Timeframe: Prior to issuance of grading permit
~._-_._-------
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MINUTES ATTACHMENT 4 Page 7
Planning Commission
January 15, 2002
mmissioner Keen thought it was a good site also, but he had a problem with the height
of t knoll with the tower on top. He said the applicant needs to go through the
requirem s and give the City all of the information.
Commissioner Gu e spoke saying more information was required on alternative sites, the
survey, the capacity a
After some discussion the Plan . Commission said they had concerns that the submittal
requirements had not been met an at the applicant had not supplied all of the required
information satisfactorily with respect the adopted Telecommunication Facilities Siting
and Permit Submittal Requirements.
Rob Strong suggested the applicant supply an aerial tograph plus the requirements and
an analysis of the alternative sites considered.
The following action was taken:
Commissioner Guthrie made a motion, seconded by Commissioner Brown, uesting that
the applicant return to the Planning Commission with the required information a that the
Public Hearing for the project be re-opened at the meeting of February 19, 200 . The
motion was approved with a unanimous voice vote.
PUBLIC HEARING - DEVELOPMENT CODE AMENDMENT 01-002; TENTATIVE PARCEL
MAP 01-001; AND CONDITIONAL USE PERMIT 01-001; APPLICANT - CITY OF ARROYO
GRANDE; LOCATION: JAMES WAY AND COLLADO CORTE. Staff Report - Kelly
Heffernon, Associate Planner.
Ms. Heffernon spoke saying the proposed project consists of three separate applications.
The first is a Development Code Amendment to modify the Zoning Map from Public
Facilities to Residential Suburban (RS) for a 1.40-acre portion of the Park located on the
north side of Collado Corte. The second application is a Tentative Parcel Map to subdivide
that 1.40-acre property into three single-family residential lots. The third application is a
Conditional Use Permit to develop the remaining 8.6 acres of the property as a community
park.
The recent General Plan Update included a change in land use for this 1.40-acre property
from Public Facilities to Low-Medium Density Single-Family Residential. The environmental
impacts associated with this land use change were evaluated in the Program Environmental
Impact Report for the General Plan Update. Last Tuesday, the City Council approved a
Resolution to abandon the residential portion of the park in order to eventually sell the lots
and use that money for park construction. The park has been planned on this site for over
10 years but the City has lacked sufficient funding for park development.
The proposed subdivision would create three residential lots consisting of one .6-acre
parcel, and two .4-acre parcels. Changing the zoning designation from PF to RS is
consistent with the new Low-Medium land use designation, since the density for both is
2.5 dwelling units per acre, and the proposed density is 2.1 dwelling units per acre.
The Rancho Grande Park Development Plan integrates the amenities of a Hpassive parkH.
Improvements include a main park access off of James Way with 61 parking spaces,
pedestrian walkways throughout the site, basketball and volleyball courts, baseball
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MINUTES Page 8
Planning Commission
January 15, 2002
diamond, playground area, horseshoe pits, picnic tables, barbeque areas, and restroom
facilities. Plans have been prepared for grading, drainage, utilities, lighting, landscaping and
irrigation. The project construction would be phased over a three to four year time period,
with construction bids tentatively scheduled to go out next month and construction to
begin sometime in the spring.
Because the property is actually not included as part of the Rancho Grande Planned
Development, the City Council is only required to take action on the Development Code
Amendment. The Development Code Amendment must first be approved before the Parcel
Map can be formally approved. Therefore, the Resolution approving the Tentative Parcel
Map is written such that any action taken by the Planning Commission tonight is
contingent upon future Council approval of the Development Code Amendment. The
Conditional Use Permit is final at the Planning Commission level. I
In conclusion, staff recommends that the Planning Commission adopt the attached three I
Resolutions, thereby recommending approval of the Development Code Amendment to City I
Council, and approving the Tentative Parcel Map and Development Plan for Rancho Grande I
Park subject to the conditions of approval. ,
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PUBLIC COMMENT I
Karen LanQe, 146 Avenida de Diamante, said their property was located next to the I
proposed subdivision and she was a concerned if the setbacks would be adequate to retain I
their view. She requested a buffer zone of 20-30 feet.
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Ms. Heffernon said there is no buffer zone, but the setbacks are 20 feet. i
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Dan Hernandez, Parks and Recreation Director spoke, giving a brief overview of the I
,
timeline for the park. !
Jim Suovanen. 422 Collado Corte, real estate broker, spoke saying:
. The concept of the program was excellent, but the lots should be very carefully
evaluated before being put on the market. Given the numerous amenities the lots
,
should get a good price. ,
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. The original grading had damage to the black top. The street will need some
significant repair and who would be responsible for this.
!
Dean Coker. Castlerock Development. Staff Planner made some brief comments and gave i
the Planning Commission a copy of a letter that listed the following main points on the I
proposed residential subdivision:
. The object of sub-dividing and selling the residential lots is to finance the construction t
of the remaining park land and the same location.
. Castlerock Development Owner, Darren Shetler, is interested in seeing the $25,000 I
donated by his company for constructing the park be applied to the park project to see
it to fruition.
. As confirmed in a letter from the Community Development Department, they have been
assured that the process in approving the three lot subdivision would not result in three I
less lots appropriated to the Rancho Grande Development as outlined in the I
Development Plan (Ordinance No. 186.C.S.!.
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MINUTES Page 9
Planning Commission
January 15. 2002
. They would like to be kept informed as the project proceeds through its various steps
towards completion.
John Lanae. 146 Avenida de Diamante, said he lived above the subdivision and wanted to
confirm where the site was on the site plan as shown on the projector. He said that it had
been negotiated that the actual line be moved so as not to block their view. In addition, he
wanted to ensure that the grade would not be elevated.
END OF PUBLIC COMMENT
Commissioner Keen asked the question "should the City give away land that they have I
acquired for park development"? He went on to say he hoped the owners of the new lots
would not complain about having a park in their back yard.
Chair Costello asked if adding the three houses would effect the number of houses allowed
in the Planned Development district.
Rob Strong said he had researched this and that these houses are in the PF zone so are not
included in the allowed units in the P.D. 1.2 district.
Rob Strong said for the three residential lots the City will not grade the driveways and will
not be changing the lots as they now exist. Repair to the sidewalks may be addressed,
and the City Design Review Consultant will review the proposed houses. ,
Dan Hernandez said with regard to the grading it is our intent to keep the concept of rolling I
hills, and just try to level the park for the playing areas. I
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Commissioner Keen asked if the three lots would be included in the Rancho Grande P.D.
area.
Rob Strong said they are not included in the P.D. district.
Dan Hernandez said City Council directed that these homes be consistent with the CC&R's
and they could be included as Conditions of Approval.
Commissioner Keen said he would like to see the Conditions of Approval be the same
standards for architectural compliance.
The Planning Commission took the following action: I
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Commissioner Fowler made a motion, seconded by Commissioner Brown to recommend to
,
City Council to adopt the amended zoning map including Exhibit" A" as submitted: I
RESOLUTION NO. 02-1814 t
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A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL AMEND
THE ZONING MAP OF THE CITY OF ARROYO GRANDE IN I.
DEVELOPMENT CODE AMENDMENT CASE NO, 01-001, APPLIED FOR !
BY THE CITY OF ARROYO GRANDE I
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Planning Commission
January 15, 2002
AYES: Commissioners Brown, Fowler, Guthrie, Keen and Chair Costello
NOES: None
ABSENT: None
the foregoing resolution was adopted this 15'h day of January 2002.
Commissioner Guthrie made a motion, seconded by Commissioner Fowler to approve the
Vesting Tentative Tract Map, including Exhibit "A" and "B" and adopt:
RESOLUTION NO. 02-1815
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE APPROVING VESTING TENTATIVE PARCEL MAP
CASE NO. 01-001, LOCATED SOUTH OF JAMES WAY AND NORTH OF
COLLADO CORTE, APPLIED FOR BY THE CITY OF ARROYO GRANDE
AYES: Commissioners Brown, Fowler, Guthrie, Keen and Chair Costello
NOES: None
ABSENT: None
the foregoing resolution was adopted this 15'h day of January 2002.
Commissioner Brown made a motion, seconded by Commissioner Guthrie to adopt
Conditional Use Permit 02-001, including Exhibit" A" as submitted.
RESOLUTION NO. 02-1816
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE ADOPTING A MITIGATED NEGATIVE DECLARATION,
INSTRUCTING THE COMMISSION SECRETARY TO FILE A NOTICE OF
DETERMINATION AND APPROVING CONDITIONAL USE PERMIT CASE
NO. 02-001, LOCATED SOUTH OF JAMES WAY AND NORTH OF
COLLARDO CORTE, APPLIED FOR BY THE CITY OF ARROYO GRANDE
AYES: Commissioners Brown, Fowler, Guthrie, Keen and Chair Costello
NOES: None
ABSENT: None I
the foregoing resolution was adopted this 15'h day of January 2002.
NO - IC HEARING - TIME EXTENSION CASE NO. 01-005; APPLICANT - RAYMOND
SMITH; LOC : 136 BRIDGE STREET. Staff Report - Teresa McClish.
Ms. McClish gave t ff report saying that the Planning Commission approved the
Conditional Use Permit 99-00 ay 18, 1999 for construction of a 2,188 square foot
office building including a second floor ment on a 6,325 square foot vacant lot in the
Village Commercial District. On January 4, 2 e permit was amended to change the
use on the second floor from residential to office. a plicant just purchased the
property last month and requires time to build.
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Monday, February 11, 2002 RECEIVED
("trv t~~ t; r'-nny. ,...
-, i ,') hli \l".i Q d1A,
Dear Arroyo Grande Parks Dept. 02 fEB /2 AM 9: ~6
Attn. Dan Hernandez
Arroyo Grande City Council Members:
I am writing to you with regards to Rancho Grande Park and the surrounding greenbelt
corridor. I do not know the entire history of the park project, though I have learned bits
and pieces of its troubled history. I implore you to move this almost fictitious asset of
Arroyo Grande into reality as soon as possible. Most long time residents and neighbors
near the park initial reaction to the latest "developments" on the park -is one of disbelief
and cynicism. Why can't you, as a council and through concentrated effort push this park
into a real, usable asset - THIS YEAR!
The park, as I understand it, was slated again to break ground in spring of2001. I
personally have donated funds to the park for trees as far back as two years ago and I
understand that some of the initial Rancho Grande residents were originally assessed fees
that would help fund the park. In most other areas of California, bonds or development
fees are assessed to the builders in the area to offset development costs, and often the
developer is mandated to actually construct the park and then deed it over to the city that
will maintain the facility. I do not understand where the funding has gone.
I am writing to you now to implore you to move forward with the project as soon as
possible, as delaying the park and waiting for a perfect time to start the park - may push
the park out into the future where another entire generation of kids may miss out on the
resource. It has been nearly 10 years since the first park proposals were presented to the
public. There are and likely always will be many political, financial, and social obstacles
to overcome, but in the end, the City of AG does still not have the treasured park. The
recent AG General plan update indicates a serious delinquency on the part of the city as
far as keeping up with ratios of parkland to residents.
The location of the park is ideal - as it is centrally located to the residents of Arroyo
Grande, and in an area that is obviously growing. It also happens to be adjacent to an
open space corridor, along creek, and along a very scenic corridor that would
make a lovely addition to the other trails in the area. I would like to have your
consideration of annexing the adjacent creek corridor as a connected asset that is worth
pursuing.
The Ranch Grande _ creek corridor would be a tremendous asset for maintaining a
wildlife corridor that allows deer and other local fauna to travel in the area. I would like
to campaign to have this corridor annexed to the city of AG or the SLO County. I
imagine the creek has either endangered or threatened species in it and so allowing a
substantial development immediately above the creek would not be advisable. By
acquiring an easement or donation from the private landowner, a continuous greenbelt
would fill the requirements for protecting the nature, and providing the community a
resource that we all treasure.
Is there something that the community needs to do to help move the park development
process along? Would a committee be wise to fonn to gather resources and infonnation
that would help facilitate the development? There are parks in many urban areas that we
can learn from. There are many excellent and poor models of what works well. I truly
believe that the park, if constructed to actually feature the natural aesthetics of the site,
will be a park that allows the community to appreciate the very beautiful area we live in.
Don't miss the opportunity to be known as the council and staff that built this Majestic
resource known as Rancho Grande Park. You can see how Strother Park and Soto Park
are so very much appreciated by the AG residents. Make it happen and make it happen
now. I, and many others will be optimistically and eagerly waiting to take our kids to this
park. It is your imperative to build the city as you must- but to treat this 8-acre open
space (fonnerly - 10 ACRES) as a park- is not accurate until you take action to get this
park built. Don't make sacrifices or excuses any longer. Build it now and built it to be
a treasure the whole community cherishes.
Wouldn't it be nice to be able to visit and enjoy the constructed park with your children
and grandchildren, friends, and neighbors, and feel responsible for it's development, as
opposed to making promises and stories about why this piece of prime land still sits a
barren field more than 10 years after it was deemed City park space? I think you know
the answer.
Bruce Berlin
221 A venida De Diamante
Arroyo Grande, CA 93420
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CITY OF ARROYO
- . CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City
of Arroyo Grande on the following item:
APPLICANT:. City of Arroyo Grande
LOCATION: Citywide
PROPOSAL: The City Council is requested to provide final approval of
proposed projects to be funded with the City's allocation of
Community Development Block Grant (CDBG) funds for Fiscal
Year 2001-02. The City of Arroyo Grande is a participant with
the County of San Luis Obispo and other cities therein as an
"Urban County" under the Federal Department of Housing and
Community Development Block Grant Program.
ENVIRONMENTAL
DETERMINATION: Categorically Exempt
REPRESENTATIVE: Teresa McClish, Associate Planner
In compliance with the California Environmental Quality Act (CEQAJ, it has been determined
pursuant to Section 15061 (bH 1) of the CEQA Guidelines that the activity is not a project
as determined in Section 15378.
Any. person affected or concerned by this proposal may submit written comments to the
Administrative Services Department before the City Council hearing, or appear and be heard
in support of or opposition to the project.
Any person interested in the proposal can contact the Community Development Department
at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m.
to 5:00 p.m.).
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the Public Hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the Public Hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to
invalidate the action of the legislative body for which the notice was given.
Date and Time of Hearing: Tuesday, February 12, 2002 at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
irector of Administrative Servicesl
Deputy City Clerk
Publish n, Wednesday, January 30, 2002
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MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTO~S
BY: TERESA MCCLISH, ASSOCIATE PLANNE~"
SUBJECT: APPROVAL OF FISCAL YEAR 2001-2002 COMMUNITY DEVELOPMENT
BLOCK GRANT PROJECTS (CDBG)
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution approving the projects to
be funded with the City's allocation of Program Year 2002 CDBG funds.
FISCAL IMPACT:
The County has estimated that approximately $149,291 in CDGB funds will be available to
the City in the fall of this year. The total amount requested from the applications received is
$325,830. There was a funding reduction of $2,383 made by the County after the January
City Council public hearing on this item. After recalculating preliminary funding
recommendations, staff subtracted the remaining over-allocation from the City's Code I
Enforcement Application.
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DISCUSSION: I
On June 22, 1999 the City Council approved a Cooperative Agreement with San Luis
Obispo County for joint participation in the Community Development Block Grant (CDGB)
Program. The Agreement is for a period of three (3) years (2000, 2001, and 2002).
The City, as a participant in the HUD designated urban county program of San Luis Obispo
County, receives an annual formula-based allocation of CDBG funds. These funds are
available for a variety of Community Development activities as long as the activities meet at
least one of the three national objectives listed below:
1. Benefit primarily to families with incomes below 80 percent of the median for the
County. This is generally referred to as the low and moderate income benefit.
The four subcategories to this objective are; area benefit, limited clientele,
housing, and jobs.
2. Aid in the prevention or elimination of slums or blight.
3. Address urgent needs that pose a serious, immediate threat to public health or
welfare.
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City Council Approval of CDGB Funding
February 12,2002
Page 2
The County sent out a Request for Proposals and notified the public that the County and
participating Cities would accept applications for funding until October 29, 2001. The City
received thirteen applications (please refer to Attachment 1 for specifics). The Council
reviewed altematives based on the criteria recommended by the County and made
preliminary recommendations at their December 11, 2001 meeting. For reference,
Attachment 2 lists recommended projects by the County and other participating cities.
Recommended Alternatiye:
PROJECT PROJECT TYPE AMOUNT PROPOSED
REQUESTED $ ALLOCATION$
1. EOC - Forty Wonderful Public Services - Forty 2,000 1,500
Wonderful
2. EOC - Senior Health Screening Public Services - Senior 4,000 3,500
Health Screening
3. EOC - Teen Parenting Public Services - Teen 3,600 3,100
Academic Parenting
4. Literacy Council Public Services - Literacy 2,500 1,895
Program
5. Big Brothers/Sisters Public Services - Mentor 8,730 1,895
Program
6. UCP of SLO Co. Public Services 3,000 2,500
Supportive Childcare for
Developmentally Disabled
7. The Harvest Bag, Inc. Public Services - 26,000 8,000
Charitable Food Distribution
SUBTOTAL PUBLIC
SERVICES 22,390
(There is a 15% cap for
Public Services =
$22,393)
8. EOC - Home Repair Housing Home Repair 25,000 10,000
Program
9. Food Bank Coalition Public Facilities - 11,000 11,000
Warehouse acquisition
10. City of Arroyo Grande -Building Public Facilities - Upgrade 130,000 95,000
and Fire Dept for City Hall for the removal (for the restroom
of architectural barriers that facilities, corridor
restrict the accessibility or widening and
mobility or elderly or design and
handicapped persons construction -
administration
onlv)
11. Cuesta College Small Business Economic Development 5,000 3,000
Development Center Small Business Technical
Assistance
12. City of Arroyo Grande Economic Development- E. 100,000 0
Economic Development Grande Ave. Small
Business Assistance
13. City of Arroyo Grande - Code Enforcement 15,000 7,901
Community Development Dept,
Code Enforcement
TOTAL TOTAL 149,291
-"
City Council Approval of CDGB Funding
February 12, 2002
Page 3
CDBG regulations stipulate that at least 70% of all funds be spent on activities that meet
the national objective to benefit low and moderate income persons (this includes the project
to remove architectural barriers at City Hall for "Limited Clientele") and no more than 30%
of funds may be spent on activities that meet the national objective to eliminate blight.
Additionally, the amount of funding for public service projects cannot exceed 15%. The
recommended alternative is within these guidelines.
PUBLIC COMMENTS:
On January 14, 2002, the City and the County of San Luis Obispo held a joint public
workshop to encourage public comments and to answer questions about the draft year
2002 funding recommendations. Representatives from the EOC, Small Business
Development Center, and Literacy Council attended the meeting and each expressed
gratitude to the Council for recognizing the value of their respective programs.
AL TERNA TIVES:
The following alternatives are presented for the Council's consideration:
" Adopt the attached resolution;
- Modify as appropriate and adopt the attached resolution;
- Reject the attached resolution; or
- Provide other direction to staff.
Attachments: I
1) CDGB applications (13)
2) County's summary of CDBG applications and funding recommendations
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MEMORANDUM
TO: CITY COUNCIL
&
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTO~
SUBJECT: SUPPLEMENTAL INFORMATION REGARDING AGENDA ITEM 9.b. -
FINAL APPROVAL OF C.D.B.G. PROJECTS
DATE: February 12, 2002
Attached is the draft Resolution for Agenda Item 9.b. determining those projects to be
funded with the City's allocation of Program Year 2002 Community Development
Block Grant (CDBG) Funds.
~-
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DETERMINING THOSE
PROJECTS TO BE FUNDED WITH THE CITY'S
ALLOCATION OF PROGRAM YEAR 2002 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
WHEREAS, via a Cooperation Agreement with the County of San Luis Obispo
(hereafter referred to as "County") executed on June 22, 1999, the City agrees to
become a participant for a period of three years with the County and other cities therein
as an "Urban County'" under the Federal Department of Housing and Urban
Development (hereafter referred to as "HUD") CDBG program; and
WHEREAS, via the Cooperation Agreement, the City retains the authority to determine
which projects are to be funded with its allotment of CDBG funds; and
WHEREAS, the County wishes to submit to HUD a "One-Year Action Plan of the ,
Consolidated Plan" as required by 24 CFR Part 91 to establish which activities 2002 !
CDBG, HOME and ESG program funds will be used for by the County; and i
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WHEREAS, the City expects to receive $149,241 in entitlement CDBG funds in 2002; '1
and I
WHEREAS, in September 2001, the County published a "Request for Proposals" for
projects to be funded under the 2000 CDBG Programs, which provided that proposals
were to be submitted by October 29, 2001; and ,
I
WHEREAS, at its meeting of December 11, 2001, the City Council gave preliminary I
approval to the proposed listing of Fiscal Year 2001-2002 CDBG Projects; and
1
,
WHEREAS, on January 4, 2002, the County published a notice in the TeleQram i
Tribune, indicating those projects to be proposed in the Public Review Draft One-Year I
Action Plan to receive CDBG funds in 2002; and
WHEREAS, on January 14, 2002 the County conducted a public workshop in Arroyo
Grande for residents for the City to ascertain the housing and community development
needs to be addressed in the One-Year Action Plan; and
WHEREAS, on February 12, 2002 the City Council held a Public Hearing on the City's
Program Year 2002 CDBG projects.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo
Grande, California, to recommend that the Board of Supervisors for the County of San
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RESOLUTION NO.
PAGE 2
. . Luis Obispo adopt the 2002 Draft One-Year Action Plan, which shall include the
programs listed in Exhibit A to this Resolution, to be funded with the City's allocation of
CDBG funds.
On motion of Council Member , seconded by Council Member , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of 2002.
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RESOLUTION NO.
PAGE 3
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MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVE ADAMS, CITY MANAGER
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APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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EXHITBIT A
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FISCAL YEAR 2001-2002 CDBGREQUESTS
PROJECT PROJECT TYPE AMOUNT PROPOSED
REQUESTED $ ALLOCATION$
1. EOC Forty Wonderful Public Services - Forty 2,000 1,500
Wonderful
2. EOC - Senior Health Screening Public Services - Senior 4,000 3,500
Health Screenino
3. EOC - Teen Parenting Public Services - Teen 3,600 3,100
Academic Parentino
4. Literacy Council Public Services - Literacy 2,500 1,895
Program
5. Big Brothers/Sisters Public Services - Mentor 8,730 1,895
Program
6. UCP of SLO Co. Public Services - 3,000 2,500
Supportive Childcare for
Developmentally Disabled
7. The Harvest Bag, Inc. Public Services - 26,000 8,000
Charitable Food
Distribution
SUBTOTAL PUBLIC
SERVICES 22,390 I
(There is a 15% cap for
Public Services = I
$22,393)
8. EOC - Home Repair Housing - Home Repair 25,000 10,000
Prooram
9. Food Bank Coalition Public Facilities - 11,000 11,000
Warehouse acouisition
10. City of Arroyo Grande - Public Facilities - Upgrade 130,000 95,000
Building and Fire Dept. for City Hall for the (for the
removal of architectural restroom
barriers that restrict the facilities,
accessibility or mobility or corridor
elderly or handicapped widening and
persons design and
construction -
administration
only)
11. Cuesta College Small Business Economic Development - 5,000 3,000
Development Center Small Business Technical
Assistance
12. City of Arroyo Grande - Economic Development- 100,000 0
Economic Development E. Grande Ave. Small
Business Assistance
13. City of Arroyo Grande - Code Enforcement 15,000 7,901
Community Development Dept.,
Code Enforcement .
TOTAL TOTAL 149,291
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ATTACHMENT 1
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COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for
Proposals before completing this proposal. A copy of a HUD-prepared
CDBG eligibility guidebook is available upon request from county staff. Also,
please call county and/or city CDBG staff with any questions about how to
complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and
phone number:
Larry Schmidt, Chief Building Inspector
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
(805) 473-5450
2. Title/name of proposed project or program:
ADA upgrade for Arroyo Grande City Hall Building.
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit from the
proposed project or program. For projects, describe the location of the project
(be as specific as possible, e.g. street address). For programs, state the location
from which the program will be operated and/or describe the geographic area
served by the program. Also, please include a schedule of project/program
milestones.
The proposed project involves substantial upgrading of existing facilities at
Arroyo Grande City Hall to provide higher levels of disabled access to the
general public and City employees. There will be citywide benefit for citizens
with disabilities by allowing access to all public offices within the City Hall
building. Arroyo Grande City Hall is located at 214 East Branch Street in
Arroyo Grande, California.
4. Total amount of CDBG funds requested: $ $130.000
-- --------------- ..J
2002 CDBG Application Organization:
Please identify the jurisdiction(s) you are applying to:
If you are requesting CDBG funds from more than one jurisdiction, please break
down the amount shown above by the jurisdiction listed below.
I
City of Arroyo Grande: X City of Paso Robles:
City of Atascadero: City of San Luis Obispo:
City of Grover Beach: Unincorporated community of:
County-wide:
I
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5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 130.000
2. Other funds (please describe below) $
Total Revenues $
a. Exoenditures: List below by item or cost category.
Replace non-compliant curb ramps and sidewalks. $7,000
Provide compliant parking lot striping and signage. 4,000
Provide ADA compliant ramp access from parking to building 5,000
entrance.
Replace entry doors, door hardware and thresholds. 9,000
Widen corridors as required for disabled access. 15,000
Construct ADA compliant toilet rooms. 45,000
Design and construction administration. 15,000
Structural repairs resulting from accessibility related alterations. 30,000
TOTAL $130,000
2-
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-- - -----.--- -.--. --~
2002 CDBG Application Organization:
6. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies
to the proposal, and explain below that applies to the proposal, and explain
how the project or activity meets that national objective.
a. - Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See I
current Income limit schedule in the Request for Proposals. I
I
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one
or more conditions that contributed to the deterioration of the area.
c. -L Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare
of the community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided
to deal with major catastrophes or emergencies such as floods or earthquakes.
7. If the project or program is designed to meet the National Objective of
providing benefit to low and moderate Income persons, please estimate the
number of persons (or households) to benefit from the project and break that
estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project
(regardless of income group):
3-
___u_ _.J
I
2002 CDBG Application Organization:
Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
low-income (earning 51% - 80% or less of the County Median income)?
persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
very low-income (earning 50% or loess of the County Median income)?
Persons/households (circle the applicable unit)
I
8. Check any of the following eligible activity categories that apply to the
proposed project or program: (Refer to CDBG regulations and Guide to Eligible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
-X.. Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
4-
.----..----------......--
2002 CDBG Application Organization:
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations,
and/or farms
---..2L Removal of architectural barriers
_ Housing rehabilitation I
I
_ New housing construction (under limited circumstances) I
- Code enforcement
_ Historic preservation
- Commercial or industrial rehabilitation
_ Special economic development
_ Special activities by subrecipients
-- Public services
_ Planning studies
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or
program is not funded in the next year?
Public services will be denied to disabled persons for yet another year at
Arroyo Grande City Hall if funding is postponed.
5-
2002 CDBG Application Organization:
10. Please describe the specific organizatlon(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience In operating similar
programs; etc.).
This project will be implemented by City of Arroyo Grande staff.
6-
--
.
2002 CDSG Application Organization:
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
/CJJ ~
ign u
1//
~ ~(5:::JU#J///r c&E? ~///~l1/r ~~A!.
, Printe or typed name Title
7-
--- -----.-
COUNTY OF SAN LUIS OBISPO
. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for
Proposals before completing this proposal. A copy of a HUD-prepared
CDBG eligibility guidebook is available upon request from county staff. Also,
please call county and/or city CDBG staff with any questions about how to
complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and I
phone number: I
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
Kerry McCants, Interim Community Development Director
(805) 473-5420
2. Title/name of proposed project or program:
Code Enforcement Officer
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit from the
proposed project or program. For projects, describe the location of the project
(be as specific as possible, e.g. street address). For programs, state the location
from which the program will be operated and/or describe the geographic area
served by the program. Also, please include a schedule of project/program
milestones.
One Code Enforcement position will be partially funded through the CDBG
program. This will allow for the enforcement of the City's Building and
Development Ordinances within the development project area and low and
moderate-income area (see attached map).
Lack of Code Enforcement in the RDA Project area and the low and moderate
income areas will result in further deterioration of residential and business
properties in those areas and related health and safety violations.
Approximately 30-40% of code enforcement activities have been required in
these areas for the past two years. Therefore, in the next year 40% of a full time
_._-~.._------ ----
. 2002 CDBG Application Organization:
Code Enforcement Officer position is requested.
The activities of the Code Enforcement Officer include referring owners of
deteriorating properties to resources that can assist in funding the necessary
corrective measures. The City's code enforcement program is continuing to
expand the home repair assistance program.
4. Total amount of CDBG funds requested: $ 15,000
Please identify the jurisdiction(s) you are applying to:
City of Arroyo Grande.
If you are requesting CDBG funds from more than one jurisdiction, please break
down the amount shown above by the jurisdiction listed below.
City of Arroyo Grande: City of Paso Robles:
City of Atascadero: City of San Luis Obispo:
City of Grover Beach: Unincorporated community of:
County-wide:
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $15,000
2. Other funds (please describe below) $
Total Revenues $15,000
a. Expenditures: List below by item or cost category.
40% salary for Code Enforcement Officer
6. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies
to the proposal, and explain below that applies to the proposal, and explain
how the project or activity meets that national objective.
2-
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. 2002 CDBG Application Organization:
, a. _x_ Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See
current income limit schedule in the Request for Proposals.
b. _x_ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one
or more conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare
of the community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided
to deal with major catastrophes or emergencies such as floods or earthquakes.
7. If the project or program is designed to meet the National Objective of
providing benefit to low and moderate income persons, please estImate the
number of persons (or households) to benefit from the project and break that
estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project
(regardless of income group):
b. I
The Code Enforcement Officer responds to approximately 240 households or I
businesses in the project area per year. I
Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be I
low-income (earning 51 % - 80% or less of the County Median income)? I
persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
very low-income (earning 50% or loess of the County Median income)?
Persons/households (circle the applicable unit)
3-
----- ----------- _u.___ ~-
. 2002 CDSG Application Organization:
,
8. Check any of the following eligible activity categories that apply to the
proposed project or program: (Refer to CDBG regulations and Guide to Elioible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
_ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations,
and/or farms
- Removal of architectural barriers .
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
_x_ Code enforcement
_ Historic preservation
I
I
- Commercial or industrial rehabilitation I
_ Special economic development I
t
,
i
_ Special activities by subrecipients i
- Public services
_ Planning studies
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or
4-
. 2002 CDBG Application Organization:
program is not funded in the next year?
Lack of Code Enforcement in the RDA Project area and the low and moderate-
income areas will result in further deterioration of residential and business
properties in those areas.
10. Please describe the specific organizatlon(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience in operating similar
programs; etc.).
The Code Enforcement Officer operates out of the City's Community
Development Department. The Code Enforcement officer has been employed
for the past three years.
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
Signature Date
Printed or typed name Title
I
5-
____nu___ - _"'0- ------
.
COUNTY OF SAN LUIS OBISPO
. COMMUNITY DEYELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before
completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available
upon request from county staff. Also, please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and phone number:
1
Diane K. Sheeley
Economic Development Director
City of Arroyo Grande
P.O. Box 550 - 215 E. Branch Street
Arroyo Grande, CA 93420
(805)473-5486
(805)473-5489 fax
dsheeley@arroyogrande.org
2. Title/name of proposed project or program:
E. Grand Ave. Small Business Assistance Program
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please Include a schedule of project/program
milestones.
The City of Arroyo Grande's Economic Development Department/Redevelopment Agency would like to
offer eligible microenterprises in the E. Grand Ave. area the opportunity to receive grant funds to revitalize
their businesses, including fa<;ade improvements, window replacements, and fresh paint. This program
would complement the City's desire to implement a Master Plan for the E. Grand Ave. area. The City
(See attached map of project area).)
Milestones include;
. designation of grant approval and monitoring committee;
. description of grant eligibility criteria;
. notice of grant availability to small business/microenterprises in the project area
. 50% of grants awarded within six months of CDBG fund availability
. remaining grants awarded within one year of CDBG fund availability
4. Total amount of CDBG funds requested: $ 100,000
Please identify the jurisdiction(s) you are applying to: City of Arroyo Grande
If you are requesting CDBG funds from more than one jurisdiction, please break down the amount
shown above by the jurisdiction listed below. NA I
City of Arroyo Grande: City of Paso Robles:
City of Atascadero: City of San Luis Obispo:
_______.m__ -
.
2002 CDBG Application Organization:
,
City of Grover Beach: Unincorporated community of:
County-wide:
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 100,000
2. Other funds (please describe below) $ -----
Total Revenues $ 100,000
b. Expenditures: List below by item or cost category.
The City of Arroyo Grande anticipates making approximately twenty (20) grants of $5,000 per
business to eligible businesses within the Redevelopment Agency area along E. Grand Ave.
6. Does the proposed project or activity meet one of the three national 'objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
below that applies to the proposal, and explain how the project or activity meets that national
objective.
a. ---1L Benefits low and moderate-income persons as defined by the U.S. Department of
Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or
residents in a particular area of the county or participating city, at least 51 percent of whom are
low and moderate-income persons. See current income limit schedule In the Request for
Proposals.
b. ---1L Aids In the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate Income persons, please estimate the number of persons (or households) to I
benefit from the project and break that estimate down by Income group as follows:
a. Total number of persons or households who will benefit from the project (regardless of income
group ):
20 Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be low-income
(earning 51 % - 80% or less of the County Median income)?
50 persons/households (circle the applicable unit)
2-
2002 CDBG Application Organization:
,
a. Of the total number of persons or households entered above, how many will be very low-income
(earning 50% or loess of the County Median income)?
15 Persons/households (circle the applicable unit)
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabil itation
- New housing construction (under limited circumstances) I
- Code enforcement
- Historic preservation
-L Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
- Public services
- Planning studies
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences If the proposed project or program Is not funded In the next year?
Since the City of Arroyo Grande is actively pursuing the E. Grand Ave. Master Plan in the
Redevelopment Agency's Project Area to avoid slums and blight in the targeted area, it is critically
important for the City to begin implementing the Small Business Assistance Program. The City risks
losing businesses in the targeted area if we do not actively work with the business owners and
property owners to enhance their businesses. Additionally, if the project is not funded, the
consequences could be significant as the existing businesses need to be even more competitive as
the City is being approached by major retail chains for vacant commercial/retail sites in the targeted
3-
___n____. ___..._
2002 CDSG Application Organization:
,
area.
10. Please describe the specific organization{s) method to implement the proposed project or
program: (single or multiple group, with roles; public agency?; non-profit?; for-profit?;
experience in operating similar programs; etc.).
The City of Arroyo Grande anticipates the method of implementation for the project to include
providing grants to qualified applicants. More specifically. the City expects to grant approximately
twenty (20)grants of $5,000, totaling $100,000.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge. ~~
~~_ j{Sk~ !O/c9-CJ/O/
Diane K. Sheeley Economic Development Director
Printed or typed name Title
4- I
I
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J
, . COUNTY OF SAN LUIS OBISPO ~ECEIV
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRA ED
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR OCT 2 9 2001
(Attach additional sheets if necessary) Planning & Bldg
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for
Proposals before completing this proposal. A copy of a HUD-prepared CDBG
eligibility guidebook is available upon request from county staff. Also, please
call county and/or city CDBG staff with any questions about how to complete the
form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please I
attach additional sheets.
I
\
1. Name and mailing address of applicant organization, with contact person and
phone number: Floyd Butterfield, Chairman of The Board of Directors
Food Bank Coalition of San Luis Obispo County
P.O. Box 2070
Paso RDbJes, CA 93446
Phone: 238-4664 Fax: 238-6956
2. Title/name of proposed project or program:
Food Bank Warehouse Purchase
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit from the
proposed project or program. For projects, describe the location of the project (be
as specific as possible, e.g. street address). For programs, state the location from
which the program will be operated and/or describe the geographic area served by
the program. Also, please include a schedule of project/program milestones.
This project is a continuation of the 2001 CDBG request for funds to be used for the
purchase of a new warehouse for the San Luis Obispo County Food Bank. CDBG funds will be
used to help purchase a 16,000 square foot building that is currently under construction in Paso
Robles (site plan, building floor plan and elevations included in Addendum. pages A I-A3) at 2212
Golden Hill Road. The total purchase price of the entire building is $850,000. The site will be
purchased from a developer with the aid of the Food Bank's current landlord, if necessary. CDBG
funds will provide a portion of the purchase monies, with the balanee coming from pri vate
dDnations and other grants.
I
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1-
Question #3 (continued)-
The groups who benefit from Food Hank services are the Connty's low and moderate-
income residents. The Food Bank supplies food to approximately 120 agencies throughout the
County (Table I, page 3) who then provide it, typically combined with other services, to those in
need. The Food Bank also distributes food directly, to qualified low-income county residenls,
through its USDA Emergency Food Assistance Program and Brown Bag Food Distribution sites.
By increasing the warehouse size, and thereby the food available to all existing Food Bank
programs, all of the individuals receiving food benefit. Food received will be in greater volume and
of greater variety. In addition, a greater volume of food available for distribution will increase the
number of agencies and sites that can be supplied, and so increase the number of residents served.
Finally, through the greater financial stability that will arise from saved lease payments. the Food
Bank will be in a position to more easily establish a south-county distribution site, a Food Hank
priority.
The Food Bank warehouse is located in Paso Robles. Food is dislributed through agencies
and programs operating county-wide. Table I presents the Food Hank's I11l'l11hl'r agl'lll'il's and
additional food distribution sites by location. Table 2 (page 4) shows Ihe projected volullle of food
distributed throughout the county in 2001.
This grdnt application is Lo purchase a new, larger warehouse in Paso Robles. Tables 1 amI
2 indicate that a more central location within the county might be better. In fact, this suggestion is
one of the most often made by Food Bank agencies. The Board of Directors of the Food Bank and
its Building and Site Committee have both studied this issue in depth,
The Food Bank is a 501(e)3 private non-profit that was founded by private, concerned
citizens in 1988 and established in Paso Robles. Over the years, as the Food Bank's activity and
food distribution system have grown, its volunteer base has grown as well. The Food Bank's
entire operation is currently run by a paid staff of 4 and volunteers working out of the warehouse
numbering more than 70, most of whom live in or near Paso Robles. Several hundred more
volunteers are involved in all Food Bank operations county-wide.
In addition, the Paso Robles location is at the intersection of Highways 101 and 46. From
the standpoint of receiving large-volume food donations, this is a strategic location for truck runs
between theCalifomia coast and central valley. The Food Bank currently receives food from other
food banks and retail and wholesale food distributors located north, south and east of Paso Robles.
The establishment of a second. sonth l'ollnly location is an impurlmll priority wilh lhc I'<)od
Bank Board of Directors and stafr. Their first priority, however, is to strengthen the existing
financial and physical infrastructure of the Food Bank. Relocating the Food Bank's principal
operations out of Paso Robles would be moving it away from its essential warehouse operations
volunteer base, away from the Highway 101/46 intersection, and into an area of generally more
expensive real estate.The Board is currently seeking individuals from the sonth connty to join the
Board, who can helping in establishing a future south county location. Also, in 2001, a grant was
received to allow the Food bank to open a south-county satellite location. The grant will be funded
in 2002 and a satellite location will be opened following receipt of the grant funds.
- 2 - \
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- 3-
Table 2
Projected
2001 Food Bank Food Distribution
Community 2001 Pounds 2001 $ Value
Distributed (I) (@ $J.5O/lb.) (2)
Arroyo Grande 85,000 $ 127,500
Atascadero 370,000 $ 555,000
Cambria 32,000 $ 48,000
Cayucos 30,000 $ 45,000
Grover Beach 426,000 $ 639,000
Los Osos 4,000 $ 6.000
Morro Bay 187.000 $ 280500
Nipomo 62,UUU $ lJ3,000
Oceano 151,000 $ 226,500
Paso Robles 420,000 $ 630,000
San Luis Obispo 274,000 $ 411,000
San Miguel 44,000 $ 66,000
Santa Margarita 18,000 $ 27,000
Shandon 19,000 $ 28,500
Tcmplcton 29,000 $ 43,500
Unincorporated County 849,000 $1 ,273 ,500
Totals 3,000,000 pounds $4,500,000
I. Pounds distributed by agencies or sites located in community shown. Actual food distribution
may have gone to residents outside of listed city.
2. Nationally recognized value of food distributed by fuod banks according tu Second Harvest
guidelines.
A schedule of milestones for the building purchase project is shown on the following page.
Because the new warehouse is nearing completion, the timeline shown is considered to be highly
reliable. The Food Bank will be able to occupy the building, subject to availability offunds, soon
after its completion in December of this year (200 I).
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- 4 -
Question #3 (continued):
Schedule of Milestones:
November -meet with County and partner cities' officials to support CDBG application
2001 -attend CDBG hearings as scheduled
-apply for additional public and private grants to support building program
-receive 2001 CDBG monies and purchase portion of new building
-ongoing Capital Campaign activities
December -meet with County and partner cities' officials to support CDBG application
2001 -attend CDBG hearings as scheduled
-apply for additional public and private grants to support building program
-occupy new warehouse space
-relocate existing Food Bank infrastructure
-ongoing Capital Campaign activities I
January -meet with County and partner cities' officials 10 support COHli application
2002 -attend 2002 CDBG hearings as scheduled
-apply for additional public and private grants to support building program
-ongoing Capital Campaign activities
February -obtain 2002 CDBG approval terms
2002 -ongoing Capital Campaign activities
March -finalize additional building purchase terms with seller. per CDBG approval and
2002 approval of other grant requests
-ongoing Capital Campaign activities
April -host third annual Vintner's Dinner on behalf of Capital Campaign
2002 -ongoing Capital Campaign activities
May -obtain Environmental review waiver from County, if required
2002 -ongoing Capital Campaign activities
June -adjust terms of purchase contract to available granl and Capital Campaign funds
2002 -ongoing Capital Campaign activities
July -ongoing Capital Campaign activities
2002
August -ongoing Capital Campaign activities
2002
September -ongoing Capital Campaign activities I
2002
October -ongoing Capital Campaign activities
2002 -purchase additional warehouse space with 2002 CDBG grant
- 5 -
_'_n._ ----.-
2002, CDBG Application Organizalion: Fond nank
4. Total amount of CDBG funds requested: $ 134,320
Please identify the jurisdiction(s) you are applying to: County, City of
San Luis Obispo, City of Arroyo Grande
If you are requesting CDBG funds from more than one jurisdiction, please break down
the amount shown above by the jurisdiction listed below.
City of Arroyo Grande: $11,000 City of Paso Robles:
City of Atascadero: City of San Luis Obispo: $28,000
City of Grover Beach: Unincorporated community of:
County-wide: $95,320
Table 3 I
2002 CDBG J<'unds Requested
I
CDBG !
1990 Low-Income 2001 2001 2002
Jurisdiction and Low-Moderate Funds Funds Funds I
Income Population (I) Requested A warded Requested ~
County 36.398 $127,000 $ 31,680 $ 95,320
San I.uis Ohispo 24,0.10 1> R1.0()() 1> .'\:'i.OOO 1> 2R.OOO
Paso Robles 9,021 $ 3 I ,000 $ 3 I ,O()() $ 0
Atascadero 7,006 $ 24,000 $ 24,000 $ 0
Grover Beach 5,479 $ 19,000 $ 19,000 $ 0
Arroyo Grande 4,711 $ 16,000 $ 5,000 $11.000
Totals 86,645 $300,000 $165,680 $134,320
(I) from 'County of San Luis Obispo 2000 Consolidated Plan', Table 6, page II
- 6 -
2002.CDBG Applicalion Organizalion: Food IIn III,
S. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 134,320
2. Other funds (please describe below) $ 835,680
Total Revenues $ 970,000
b. Expenditures: List below by item or cost category.
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- 7 -
Question #5 - Describe the budget for the proposed project
The total cost of the Food Bank warehouse purchase is $8.50,000. This amount will buy
16,000 square feet of finished warehouse, including 2,000 square feet of office space.
All CDBO funds will go toward warehouse purchase. These funds will be supplemented
by on-hand and future Capital Campaign funds received as private donations. They will also be
supplemented by other grants received, applied for, and to-be applied for. The Food Bank will
obtain a loan to bridge the gap bctwccn building purchasc and reccipt of funds.
In January, 2000 the Board of Directors hired a consulting firnl to study the feasibility of
raising the funds necessary for the warehouse purchase project as discussed in this document.
Among other findings, that study indicated that it would be feasible to accomplish the project, but
that some significant funding must come to the project from within the county in order to attract
funding from outside of it. This CDBO application is meant to supply a portion of the in-county
funding.
A Capital Campaign Committee was also formed inthc year 2000 to raise fuuds lor the
project through private donations. Since the award of CDBO funds last year to the Food Bank,
the Capital Campaign has raised an additional $200,000 through private grants, pledges, and
donations. The Capital Campaign's activities will continue, unlilthe final goal of$I.2 million is
achieved.
Local donations from private donors are currently the single biggest source of Food Bank
operating funds, averaging over $100,000 per year in cash donations with additional in-kind
donations of service, equipment, publicity, temporary warehouse space, and more.
There are a number of regional and national grant programs available to food banks, almost
all of which provide matching funds to local contributions. The Food Bank staff and Board are
well aware of these programs and believe significant CDBO funding is a key to receiving
additional funds through them. Local support is key to receiving support outside the county.
Over the past two years, Food Bank staff has prepared for warehouse expansion by
applying for and receiving funding for infrastructure from the California Department of Social
Services Emergency Food Assistance Program (EFAP). In 1999, the Food Bank was awarded a
grant in the amount of $68,000 for the purchase of a new refrigerated truck and a second forklift.
In the year 2000, $21,000 was received for the purl,hase of a late model, 3/4 ton pil'k-up for local
delivcries. In Novemher. 2000, the Food Bank npplied for 11 new rd'rigerator/freczer to hl' huill
within the new warehouse space. The grant application was inlhe amount of approxinlalcly
$120,000. The Food Bnnk received $46,000 from this application in 2001. Unfortunntcly,
funding for this program for 2002 has becn deleted from the state budget. While these funds
cannot be used for warehouse purchase, they are integral to warehouse operations.
Overall, the warehouse purchase price of $8.50,000, is a portion of a complete facility
expansion totalling approximately $970,000 with the refrigerator/freezer addition (and not counting
the already-acquired second forklift, refrigerated truck and pickup). Total requested 2001 and 2002
CDBO funds of $300,000 comprise 31 % of the facility expansion total.
- 8 -
2002 CDSG Application Organization: Food Bank
6. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies to
the proposal, and explain below that applies to the proposal, and explain how the
project or activity meets that national objective.
a. x Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least
51 percent of whom are low and moderate-income persons. See current income
limit schedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one or
more conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare of !
the community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes.
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- 9 -
-----.- _n_
Question #6 - Explain how the Food Bank warehouse purchase program benefits low and
moderate-income persons as defined by HUD
The low and moderate-income population of San Luis Obispo Counly (as defined by HUD)
is documented in Table 3, page 6 (this information comes from the 'County of San Luis Obispo
2000 Consolidated Plan', Table 6, page 11). It lists the total county population of such persons as
86,645.
The San Luis Obispo County Food Bank distributes food through three primary programs.
It operates the United States Department of Agriculture's Emergency Food Assistance Program
(USDA-EFAP). This program distributes food to qualified low-income people throughout the
county. This past year, 18 EFAP distribution sites and 6 congregate feeding sites were supplied
by the Food Bank. Under this program, approximately 350,000-450,000 pounds of food are
distributed annually. In 2000, approximately 4,000 individuals were served and all of these
qualify as very low-income under HUD guidelines.
In 1999, the Food Hank contracted with the California Department of Aging to take over I
the county-wide Brown Bag program. Using grocery bags, this program provides approximately
250,000 pounds of food annually to about 800 low-income senior citil.ens through 14 distributiun I
sites. Almost all served by this program qualify as very luw-income.
The bulk of Food Bank food is distributed through its 105+ member agencies, shown on
Table 1 (page 3). These agencies provide food in every area in the County. Some have stricl
income limits on the people they serve, others simply serve those in need. Most provide additional
services besides food. Because of the variation in income qualifications used by the agencies, it is
not possible to say with certainty that all of those served meet the HUD-defined low to moderale-
income limits. Food Bank staff estimate that almost all fall within the low-income definition and
half or more are below the very low-income limit.
In summary, all Food Bank programs serve only those defined as low to moderate-income
as defined by HUD. Food is distributed throughout all areas of the county. The Food Bank
warehouse purchase program is meant to provide a bigger facility to the Food Bank and to remove
the constant drain of rent payments from its operating budget. Both of these factors will lead to
improved services, more people served, and more food volume reaching the target population.
- 10 -
--
2002 CDBG Application Organization: Food Bank
7. If the project or program is designed to meet the National Objective of providing
benefit to low and moderate income persons, please estimate the number of
persons (or households) to benefit from the project and break that estimate down
by income group as follows:
a. Total number of persons or households who will benefit from the project (regardless
of income group):
36,000 ,':::F"ers~households (circle the applicable unit)
The Food B.ank currently serves approximately 24,000 county residents. Increased
warehouse space will allow those already receiving Food Bank assistance to receive more
fo.od. and increased varieties of food. Food Bank staff estimates that total food distributions
w,lImcrease from .th~ current 2.5 million p~unds per year to approximately 3.5 million
po~nds per year wlthm 12 ~onths of obtal~mg the increased warehouse spaef'. They I
estimate the number of residents served to mcrease from 24.000 to 36,000 within Iwo
years. The areas served will be generally the same as the current areas served.
i
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b. Ofthe total number of persons or households entered above, how many will be low-
income (earning 51 % - 80% or less of the County Median income)?
36,000 ~households (circle the applicable unit)
All of those served by the Food Bank's USDA and Brown Bag Programs fall well
below the low-income limits as defined by HUD. The USDA-EFAP program serves
approximately 4000 people, while the Brown Bag program serves approximately 750. bolh
providing food on a monthly basis. Food Bank agencies are not required to document the
income levels of those they serve but essentially all of those served are residents in financial
need whose incomes probably fall within the low-income limits. Agencies serve
approximately 20,000 rcsidents on an annual basis. In summary, almost all of the residents I
served by the Food Bank currently and in the future qualify as low-income. I
I
I
c. Of the total number of persons or households entered above, how many will be very
low-income (earning 50% or loess of the County Median income)?
18,000 Qerson~ouseholds (circle the applicable unit)
All of those served by the LJSDA-EFAP program also fall below the very low-
income limits. Since the Brown Bag income limits for couples are slightly higher than the
HUD-defined very low-income limits, a small portion of Brown Bag recipients may not
qualify as very low-income. Most of them probably do. A significant portion of those
served by agencies would probably also qualify as very low-income. Food Bank staff
estimate that at least 50% of those served by the Food Bank probably qualify under the
very low-income guidelines. A similar estimate would apply to those additional residents to
be served by the Food Bank's expansion.
- II -
~-_.- ..---....-
2002 CDBG Application Organization: Food Bank
8. Check any of the following eligible activity categories that apply to the proposed
project or program: (Refer to CDBG regulations and Guide to Eligible CDBG
Activities)
I
~ Acquisition of real property !
I
f
_ Disposition of real property
Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations, and/or
farms
- Removal of architectural barriers
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
- Code enforcement
_ Historic preservation
- Commercial or industrial rehabilitation
_ Special economic development I
I
_ Special activities by subrecipients
- Public services
_ Planning studies
- 12 -
_0.-
2002 CDBG Application Organization: 'Fnnrl Rgn1r
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or program
is not funded in the next year?
The low and moderate-income population in San Luis Obispo County is documented in
Tab]e 3 (page 6). Member agencies of the Food Bank and programs it operates currently serve a
significant portion of this population but much more can be done. Page 17 of the 'County of San
Luis Obispo 2000 Consolidated Plan' lists programs providing food assistance to the honleless and
thosc struggling to afford housing (Addendum, pagc A4). As shown in Tablc I (pagc 3) of this
document, every program listed is an agency of the Food Bank, receiving from it at least a portion
of the food served.
Through its agencies and programs. the Food Bank presently provides some food
assistance to approximately 26,000 of these low-income residents. [n 1999 and again in 2000,
approximately 2.5 million pounds of food were distributed for an average of 104 pounds per
rcsidcnt scrvcd. [n 2001. it is cxpcctcd that morc than 3.0 million pOllnds of food will havc bccn
distributed, since for most of Ihe ycar, the Food Bank has been ablc to opcratc out of a sCl'und.
donated warehouse. The donated warehouse has only been made available on a temporary basis
however, because of the generosity of a private donor, while the Food Bank is wailing to move
into its larger facility. More food is available to our Food Bank, even much more. but because of
the size of the existing warehouse, no more can be handled there.
Table 4 (below) compares the San Luis Obispo County warehouse size with that of some
other Food Banks in the state. The SLO Food Bank is the smallest. The Santa Cruz County Food
Bank for example, one of the most successful in the state, serves a similar-sized poverty-level
population (California Department of Social Services figures) to our county. In 1998, they were
able to provide an average of 176 ponnds of food to each poverty level person, but they operate out
of a 14,000 square-foot warehouse.
Table 4
County ] 998 Pounds Poverty Level Pounds Warehouse
Population Distributed Size (sq. ft.)
I
hcsno 2.440,000 140,000 17 21>.000
Marin 1.900,000 11.500 165 12.000
San Luis Obispo 2,500,000 26,000 96 6.000
Santa Cruz 4,800,000 27,200 176 14.000
Santa Barbara 4,700,000 45,200 104 15,000
Solano 3,000,000 82,300 36 12,000
Tulare 4,000,000 69,]00 58 13,000
With increased warehouse size. the SLO Food Bank can increase the number of agencies
served, the number of people served, and provide more pounds of food per person served.
An additional benefit that this project brings, besides the increased warehouse capacity. is
the fact that currently available operating funds that are used to pay rent will be able to be used for
- 13 -
Question #9 (continued)
other purposes. The rood Bank operates with an extremely small paid staff, who are significantly
underpaid. Most work is performed by volunteers. At times, some Food Bank operations suffer
because of the lack of availability of funds. To the extent that purchased warehouse space replaces
rented space, the Food Bank's financial base will improve which will improve all operations. After
labor, warehouse rental payments are currently the Food Bank's biggest monthly expense.
Funding of this project now provides several benefits. First, the opportunity afforded by a
generous and cooperative landlord and developer may not exist for a great period of time. Also, a
building of the right size, in the right location, with the proper zoning, etc. is difficult to find. In
fact, The Food Bank's Building and Site Committee searched for more than one year before
identifying this opportunity.
Along with the rest of California real estate, a warehouse acquisition only becomes more
expensive with time.
Perhaps most importantly, rood Bank volume cannot grow heyond the present without
increased warehouse space. Those that presenlly and increasingly need more rood Hllnk IIssislarK'e
will not receive it.
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- 14 -
--.--
, 2002 COSG Application Organization: Food Bank
10. Please describe the specific organization(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience in operating similar programs;
etc.).
The overall responsibility for the implementation of this project rests with the Board of
Directors of the Food Bank. Floyd Butterfield, Chainnan of the Board, and Sally Coons. Vice-
Chairman, have been involved in all aspects of this project from its inception. Floyd Butterfield is a
fanner and business man. He has been involved in the planning, designing, building and
management of a wide variety of projects. Sally Coons is an Assistant Vice-President of Mission
Community Bank and Mission Community Development Corporation.
For more than the past two years, the Board has been aware that warehouse space has
been a limiting factor in the Food Bank's ability to meet the demand for food resources in the
County. A Building and Site committee was fonned to advise the Board of Directors regarding
possible locations and costs of expanded facilities. Sally Coous chairs this committee. A Capital
Campaign committee was also fonned to advise the Hoard of Directors regarding the method of
raising funds for additional facilities and to implement the approved plan. Sally Coons chairs this
committee, and more recently, Mary Lou Stemper has joined the Board of Directors and taken
much of the responsibility for the Capital Campaign.
The new warehouse building is a part of a larger development project being built by
Hastings Enterprises of Paso Robles. Newlin Hastings, the owner of Hastings Enterprises, has
been a long-time supporter of the Food Bank as well as several other community-support
organizations. He is an original member of the Food Bank's Building and Site committee. Mr.
Hastings will be instrumental in constructing the real estate transaction that will pass ownership of
the newly-constructed warehouse from the bulider to the Food Bank.
Mr. Larry Ratner is the Food Bank's current landlord. He has bcen and continucs to be
very supportive of the Food Bank. Mr. Ratner recently donated $25,000 and pledged an additional
$75,000 to the Food Bank's Capital Campaign. His willingness to assist the Food Bank in this
project is one of the keys to its success.
To physically accomplish the move, the Food Bank will use its dedicated volunteers.
without whom the Food Bank couldn't exist.
I certify that the information in this application is true and accurate to the best of my ability
and knowledge.
- {o 2~ O{
Date
Floyd Butterfield Board Chairman
Printed or typed name Title
- 15 -
Addendum
Page # Description I
Al New Building Site Plan
A2 New Building Floor Plan
A3 New Building Elevations
A4 Page 17 of' 2000 Consolidaled Plan'
AS... County-wide letter~ of ~lIprort
I
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PROPOSED WAREHOUSE
FOOD BANK COALITION OF
SAN LUIS OBISPO COUNTY
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Emergency Assistance:
Food distribution programs and soup kitchens provide hot meals, bags of groceries,
gasoline or grocery vouchers, motel vouchers, clothing, and information and referrals.
Programs serving the North County include Loaves and Fishes of Atascadero, Loaves and
Fishes of Paso Robles, and the Salvation Army. In San Luis Obispo, emergency
assistance is provided by Grass Roots II, Operation Outreach, People's Kitchen, and the
Salvation Army. Programs serving the South County include Harvest Bag, Five Cities
Christian Women's Food Distribution, South County People's Kitchen, and the Salvation
Army.
Emergency Shelter:
The shelters provide food, shelter, showers and a safe environment for their clients. These
shelters operate at full capacity. Services provided at these shelters include eligibility
assistance for SSI or other public benefits, transportation, substance abuse treatment, job
referrals, on-site emergency healthcare and transportation to medical facilities, family
planning services and child care. Existing shelters include the following:
Program: Economic Opportunity Commission Emergency Shelter
Location: San Luis Obispo
Capacity: 50 beds
Population served: All homeless
Geographic area: County-wide
Funding: CDBG, ESG, California DEO, United Way, FEMA EFS, SLO
County and SLO City, private donations
Program: Women's Shelter Program of San Luis Obispo
Location: San Luis Obispo
Capacity: 10 beds
Population served: Women and children who are victims of domestic violence ,
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Geographic area: County-wide I'
Funding: County Marriage License Fees, United Way, State Funds, ~
ESG, private donations i
Program: North County Women's Resource center and Shelter
Location: Atascadero
Capacity: 18 beds
Population served: Women and children who are victims of domestic violence
Geographic area: County-wide
Funding: County Marriage License Fees, ESG, FEMA EFS, private
donations
i
2000 Consolidated Plan (03/21/00) Page 17
San Luis Obispo Counly
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WAI..._ ""'^lIado, !'t1Or.... Cb.., AI""I R. ".. CIoaf Cwf01i It. rllOI UtmMWc
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s.-4N LUIS 081$/10, C<4 flJ416-11fJ9
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FOOD BANK COALHION OP SAN tUIS OBISPO COUNTY
P.O. BOX 2070
PASO ROBLES. CA. 9;'447
JANUAAY..2ool
Ml, Jim Kelnper,
TM SalvAUou AJroy WIll11S to add it. SUpp'JI1 On your behalf in acc,ulring a new and large.
warcholllt facility.
With a laracr facility, yo",~11-bc able tD pwchasc. .male food line! pass \hI: bt.'neflts to
those o(ualn the community who f..d the peopJe in SItlI Luis Obispo CO\IJ"Jt}.. ______._____
lb. Sal\'ation Ann)' wUhcs you lug\;, In ,'our endeavor.
Sinoerely.
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lIt Assembly of Cod
Arroyo Grande California
To Whom It May Concern:
The Food Bank provides a valuable resource for our church
organization in aiding the needy in our community. Under the C\UTent
rather-crowded circumstances. we believe that the Food Bank serves ita
orpni7.Ational clientele very wen. However, we also recognize that if ft
larger warehouse facility were available to it, its services could be expanded
and improwd even more.
~~
Church food coordinator
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. -.z_. .acii. l'Umah Qoo~IUJlator o~ n.'a!;. l'ootI ault,.II~I'OTO_ Gr.-cle.
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.- a..ItCIati*~.lr 0" llJib'd of ... ~aad i~ diBII.t"ibat.ad ....Irly to the
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DeedJ or th!. areafArrnJG Qraode) Kajor 1teaAia.ecled V..klJ,to 11a'
a f.. are a. ~o11ow..balk rlee,fl'e.~ produc.,1'reeh rr1l1t etc. 00. lte.
IIM\ 1. z.....t:ed ud ..", a..al1~.. i. ,"011.' pap"l'.
Mr.JI. a..,.r ..0 8~rr ha... p.rroraed Terr well in proYidioV !l.rals
j tood I:JaD.k ..{tab tlbo .aore .....t10..e. it_ &lid ...,_other food ~ClCllICt..
1
1 I .. __4 at ~ JtJb J.i.a arul hi.. cJ4KIla8teG .U" do 00 a daUy bada
, in tile -1'7 arUlpt4 wareholl.. thoI' cia b..tft... tr08I I .. cD~U..all IlhA' I
- J.D'. la~1U tOCUlt, ,aD .TaII gr..ter nJ.4R:tiI....<< ElS'tad' neIAs 1I'Oute!' .
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~le..e,~GY . larger facility 110 "eoae a..l1able eo that we aaA ..ke
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1937 Rlverside Ave. + P. O. Bo:< BB4 + Paso Robles, California 93447-0854
* (Plea.e addres. all u.s. Matl only co che Pote Offtc:e Bq:c) *
TE1-EPHONE: ceO!5) 2.38-20 I , .r:'AX: CaO!!)) 237-' Ost'
Reverend Ruben F. Tate, Jr., Pastor
E-MAIL: 2ndbpt~b..11 ,n91 I
Wednesday. January 3, 2001
CD B G City-County Partner~1
Th.. s..cond Baptist Church at Paso Robles full" supports and urges eVI,.y
conaidcnltiun pClwblc for the affirmative action on the application being iliad" by (he Sa..
Lu1s Oblbpo County Food Bank Coalition for a fair share of CDBG funding to enahle the
Food Bank Coalition to expand its warehouse capadty and operations.
The Second Baptist Church has for many years spootlOred and fully operates the
Christ's KItchen MJnimy which provides free hot meals to anyone in need every day of the I
week Monday tbroughFriday from J 1.:30 AM to 12:30 PM. In the year 2000 alone the ,
Christ KIlChen has served OVER. six thowand (6,000) meals using volunteer help from the
membership of the Second Baprist Church L' welt as from other churches in this communJty
and other capable and generous people in the Mm!: COnlIn un It)' donating their time and
- ell'orU to the MInistry.
Our tlothing MInIstry provides clothing, shoes and other hOUM:hold Items as ....cB as
shower haths and faelities for the San Luis Obispo Count)' Health Dept. to provide medical
services and Wltlng all at no cost to the rl':dpienta most of whom are homeless people iL~ well
as othel'll with a ditItInct need for thLJ type of care and I118istance. 'The needs of the people in
Northem San Luis Obispo County continues to grow each da)', each week and ('.am month.
This church makes available the "(lace and fKUlties to the Food Dank in Its distribuUon of the
Commodity Poods each month at J1(} cost and in supplying romt: personnel 10 as.'ii91 in the
food cUatribution.
It L. because of these activlues, as well as others, that wc arc keenly aware of the
urgent need of tM Food Bank not only to continue their support of these activities but to
enlarge their capaLily to collect., &tOTe and di.ortributc food stuff to the needy people in the
community partitularly In the period of economic recession being encountered. While tI..,
L'Osts ofliYing... ..rent, gasoline I utilitiC3 and other necessities have and continue to Increase
the Central Californ14 CoUl worken appear tn be tltllck in a part-time and minimum wage
'-
PlieTWO
cla.8ification which req,u!rea IUbtitantial usi.Ulnc:e from some sources other than mlnlmum
WIi' and pm-time employment even with more than one spouse trying to wOJ"k and pay
their bl1l1.
'The Food Bank with an enlarged IInd more conveniently IoCo1ted wareoowe shaH be
able to sohcit and collect :and di!.'trlbutc more food necessary for thei!C people and otherwire
unattainable not only lor Paso Robles area but Cor the entire Nom County area and to
better serve the need~ of the entire CQunty of Sin Luis Obispo with a greater supply of more
diverse (Dud materials to satL.J'y the requirement.. of more people over 8 broader hue.
Our COlllact with the Food &nk ha.. been excellent and we have found their !lervk:e.
to be thorough, rcsponlllvc and re"Pcnsible. The entire community will ben"nt fr'JIn any
such assistance that can be obtained by ~ Food Bank.
In ChriBt's Service,
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1-15-:;KIi Ii,QII'M F~~ MI~ F~X SERVICi tMt 772 21&7 P.!
ROAND,OAK of GOD
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445' Ch01TO CreekRDad MotTO Bay. CA. 93442
Janu8l)' 8, 2001 I
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I Food ~ Coall1lon of San Lul8 County
. 141 PMO~SMt '
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R-IWtI_- ! To Whom It Mey Co~m:
O~ur8pldt The Focd BMk provides iii va/ulble rIIIIOUR:e'1oI our emergency h~MJlng liCillty
in aiding us in feeding tile homGless in our community. Under the cuTl9l1t
A..wI OfCllt 14IDO ralher-orowded oil'OUll1ltrooll. we be..... that the Food Bank I8I"IU IT.! I
org8l11Za11On8J eI..... wry WIlL HowII/8r, we allO recognll,e ht If a IlIIger
N.NCDoPWllll wsehoule faclf\lM" IMIIIIIbIe 10 It, Its HI'VICN could be .~ and
Im~ _ 11'IOIe.
.t>.~.\(IO to.OIXI 61ncent1y,
O-or~ w.... ~~~.
A-NJ of ODe Ii>dy .. .I~b.wo' ,
,GOIIernor ..
K..Jaaf III1CInp ftoandcBk of God
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A Way of Life
or.
Gro\&P, of People
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'_4or o..e,oI 'r'n'IICN1t1 Cmlrn.... DWI~lGIIaI t.:O!1UN1ftdtl C..... Ollkot
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The Salvation Army
,rs !sIIlJlStr"t (C,,~ MtI /s~ SIN,u)
It., OUlct Ba UltJ9
S,4N T.UIS OIAIS1'O, C" '13486-4/09
'fr..,IIObf: .oM.2a,'....: .!I) -.253:1
FOOD BANK COALUlON OP SA1'I LUIS OBISPO COUNTY
P.O. BOX 2070
PASO ROBLES. CA. 9~"47
JANUA.R.Y &,2001
Mr. Jim Xm1prr,
The Salvatiou Army Wil1t~ (0 add its SUpp'Jr! OJ] YOllr ~half in actjuiring a Dew and larger
warehoUH facility.
Willi a hll,cr facilit)., you.~\I-be able to purchase. mOle food and pass the bene1\ts to
those of utln the conununity who r.,d the people in San Luis Obispo COI)I~ty. --~._---
The Sah'fluon Arm>' wishc3 YOlI luck In )'ol1t endeavor.
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j City of Arroyo Grande
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessery)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before
completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available
upon request from county staff. AJso, please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or progrem, please
attach additional sheats.
1. Name and mailing address of applicant organization, with contact ~ and phone number:
Economic Opportunity Commission of San Luis Obispo County, Inc.
1030 Southwood drive.
San Luis Obispo, CA 93405
Jim McNamara, Program Director 544-4355, ex!. 180
2. TItle/name of proposed project or program:
EOC Horne Repair Program
3. Please deecrlbe the proposed project or program. Include a deecrlptlon of tha groups who will
benefit and an explanation of how they will benefit from the propoled project or program. For
projects, dll8Cl'lbe the location of the project (be as specific as poaaIble. e.g. IIIratIt addn II). For
programe, state the location from which the program will be operated andIor dllcrlba the
geographic area served by the program. Also, pI_ Include a schedule of projactIprogram
milestones.
Provide horne repair servicas for vary low income households residing in single family homes, mobile
homes and multi-family units throughout San Luis Obispo County. Repairs will include roofing, plumbing,
flooring, carpentry, electrical and drywall repairs, removal of architectural b8TIers (installation of
wheelchair remps, hand rails and grab bars and the reconfiguration of bathrooms for access), correction
of safety related problems and building code violations, and the testing, repair and replacement of gas
appliances (water heaters, stoves, ovans, ranges and furnaces). The program will have an overall goal of
assisting 54 very low income households. The estimated average repair cost per household is $2,315.00
with a proposed maximum expenditure per household of $4,000.00 The target population will be I'IIIIChed
through EOC's existing outreach network and by the promotion of the service through other social service
agencies, non-profrt organizations and community groups. EOC currently operates a home repair
program with CDBG funding in some areas of the County. If this application is funded al requested, the
program will be able to rernein in continuous operation for the year, allowing EOC to eddraIs emergency
needs of clients as they arise while maintaining a small crew of home repair technicians year around to
hendle ongoing home repair requests.
EOC is a licensed general contractor and home improvement contractor (State Lic.#623259). Work done
under this contract will be performed by EOC staff who have expertise in the various phases of
construction that are covered under the program. Existing vehicles, tools, equipment and storage space
will be used for the project.
The goal will be to serve the numbers of clients listed for each area within one year of starting the
contract. Quarter1y benchmark goals can be established with each contracting City and the County for
expendituras and the number of clients to be assisted.
In addition to completing needed home repairs, clients will be advised of a wide range of servicas
lI~ailable to the lower income population through EOC and other social servica organizations. If eligible
for one of EOC's weatherization programs, clients will also receive attic insulation, weatherstripping, water
2002 CDBG Application Organization: Economic Opportunity Commission of SLO County, Inc.
heater blankets, replacement of doors and windows, water saving devices, compact fluorescent lights and
energy conservation educetion.
4. Total amount of CDBG funds requested: $ 125,000
Please identify the jurisdiction(s) you are applying to:
San Luis Obispo County (unincorporated) and the Cities of Arroyo Grande, Atascadero, Grover
Beach and Paso Robles
If you ere requesting CDBG funds from more than one jurisdiction, please break down the amount
shown above by the jurisdiction listed below.
City of Arroyo Grande: 25.000 City of Paso Robles: 25.000
City of Atascadero: 25.000 City of San Luis Obispo: 0
City of Grover Beach: 25.000 Unincorporated community of:
County-wide: 25.000
5. Pi.... deec:rtbe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $125,000
2. Other funds (please desaibe below) $ 0
Total Revenues $125,000
a. I;"......dltures: List below by item or cost category.
Program Salaries $ 66,742.74
Construction Materials 38.906.00
Rent (office and warehouse) 4,752.00
Vehicles (fuel and maintenance) 3,300.00
Supplies, telephone, insurance 2,040.00
Administration 9.259.26
Total expenditures $125,000.00
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? P..... check one of the objectives below that applies to the propoNI, and explain
below that applies to the propoeal, and explain how the project or activity meets that national
objectlYe.
a. --1L- Benefits low and moderate-income parsons as defined by the U.S. Department of Housing
and Urban Development (HUD).
NOTE: To meat this national objective, the proposed activity must benefit a specific clientele or
residents in a particuler area of the county or participating city, at least 51 percent of whom are
low and moderate-income parsons. See currant Income limit schedule In the Request for
Proposals.
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2002 CDBG Application Organization: Economic Opportunity Commission of SLO County, Inc.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed adivity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
The Home Repair Program is targeted at exclusively at low and very low-income households. To be
eligible for assistanca under the program, all dients must meet eligibility guidelines as defined by HUD.
7. If the project or program Is designed to JM8t the National Objective or providing beMIIt to low
and moderate Income persons, pl_ estimate the number or peraona (or hou..hoIds) to
benefit from the project and brellk that estimate down by Income group.. follows:
a. Total number of persons or households who will benefit from the project (regardless of income
group):
54 persons,f1ouseholdsl (cirde the applicable unit)
a. Of the total number of persons or households entared above, how many will be low-income
(earning 51% - 80% or less of the County Median income)?
o Person~useholdsl (circle the applicable unit)
a. Of tha total number of persons or households entered above, how many will be very low-income
(earning 50% or less of the County Median income)?
54 persons4'1ouseholdsl (circle the applicable unit)
Projected households to be served by jurisdiction:
City of Arroyo Grande: 11 very low income households
City of Atascadero: 11 very low income households
City of Grover Beach: 11 very low income households
City of Paso Robles: 11 very low income households
County Unincorporated Areas; 10 very low income households
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2002 CDBG Application Organization: Economic Opportunity Commission of SLO County, Inc.
8. Check any of the following eligible activity categories that apply to the propoeed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
-1L Removal of architectural barriers
...x Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
- Public services
- Planning studies
9. Describe the need and the degree to urgency for the proposed project or prognm. What
would be the consequences if the propoeed project or program Is not funded in the next year?
Adequate housing continues to be one of the most crucial needs for our County's lower income
population. The problem is being addressed through a variety of methods, including the Homeless
Shelter, subsidized housing programs through the Housing Authority and the construction of housing by
People's Self Help Housing Corporation. There remains, however, a large percentage of the low income
population that resides in existing housing that is often substandard and in need of repairs. EOC's Home
Repair Program addresses this problem by providing a variety of home repairs for lower income families,
seniors and disabled individuels. Needed repairs include the removal of architectural barriers that restrict
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2002 CDBG Application Organization: Economic Opportunity Commission of SLO County, Inc.
disabled and eldarly individuals' abilities to move in and around there own homes. This is accomplished
through the installation of wheelchair ramps, grab bars, handrails, accessible showers and widened
doorways. Other repairs include roofing, carpentry, electrical, drywall, flooring, plumbing repairs ranging
from leaky pipes to broken water heaters, safety related repairs and water damage restoration.
Completing these repairs helps improve existing housing stock, oftentimes allowing people to stay in their
own homes longer, while addressing the housing problem in a cost effective manner.
EOC currently operates a Home Repair Program in some areas of San Luis Obispo County. It is
targeted at the very low income population (as defined by HUD) residing in both rural and urban parts of
the county. If the program is funded as requested in this proposal, home repair services will continue
through next year, enabling EOC to maintain continuous operation of the program so that emergency
repair needs can be met countywide.
10. Pi.... describe the specific organizatlon(s) method to Impl.ment the propolld project or
program: (slngl. or multlpl. group, with roI..; public 8Q8I1CY?: non'1lo()nt?, for-p.oftt?;
.xpert.nc.ln operating similar programs; etc.).
,
I
EOC is a private non-profit corporation with over 35 years of experience serving our county's lower
income community. The program will be administered directly by EOC's Energy Conservetion Services
department, which has over 20 years experience operating home repair, weatherization and energy
conservation. Additional labor for home repair projects will be provided by corpsmembers from the
California Conservation Corps. The corpsmembers labor is provided at no cost to the CDBG funded
home repair program. Corpsmembers work under the direction of .xperlanced technicians and receive
on-the-job training while providing free labor to the program, increasing the benefit level of the program by
enabling a greater number of households to be served. EOC works closely with a variety of private n0n-
profit and public social service agenci.s including the Area Agency on Aging, Lifesteps, Transitions, Adult
Protective Services, Social Security Administration, and local senior centers while aI80 benefiting from
EOC's own community outreach efforts in Head Start, Health Services, Migrant Head Start, Promotoras
Comunitarias and State and Utility Company funded weatherization programs.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge.
$~ A&;;~ata 10 IcYl 4; I
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Elizabeth "BiZ' Steinbera Executive Director I
Printed or typed neme Title I
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2002 CDBG APPLICATIONS AND PROPOSED FUNDING RECOMMENDATIONS
CITY OF ARROYO GRANDE - 5149,291 ATTACHMENT 2
Funds Funding Total Funding
ADDlicant Proiect RC<luested Recommendation Recommendations
Uousinl[
I. EOC Home Repair Program $ 25,000 $ 10.000 S 10,000
Public Services
I. EOC Forty Wonderful Program $ 2,000 $ 1,500
Operating Expenses
2. EOC Senior Health $ 4,000 $ 3,500
Screening Program
3. EOC Teen Academic $ 3.600 $ 3.100
Parenting Program
4. Literacy Council Literacy Program $ 2,500 $ 2,000
5. Big Brothers! Mentor Program $ 8,730 $ 2,000
Sisters
6. VCP of SLO Co Supportive Childcare $ 3,000 $ 2,500
for Dev. Disabled
7. Harvest Bag Freezer unit $ 26,000 $ 8,000 S %2,600
Public Facilities
I. Food Bank Property Acquisition $ 11,000 $ 11,000
Coalition
2. City of A.G. Small Business $ 100.000 $ 0
Assistance Prog.
3. City of A.G. Handicap Access. City Hall $ 130.000 $ 95,000 S 106,000
Economic Develooment
I. Cuesta c.c. Small Business $ 5,000 $ 3,000
College Development Center S 3,000
Code Enforcement
I. City of A.G. Code Enforcement $ 15.000 $ 10,000
Officer S 10,000
Administration
I. City of Arroyo Grande $ 0 $ 0 S 0
Total $ 151,600*
CITY OF ATASCADERO - 5242,266
Uousinl!"
I. EOC Home Repair Program $ 25,000 $ 0 S 0
Public Services
I. EOC Forty Wonderful Program $ 2.000 $ 2,000
Operating Expenses
2. EOC Senior Health $ 4.000 $ 4,000
Screening Program
3. EOC Teen Academic $ 3,600 $ 3,500
Parenting Program
4. Big Brothers! Mentor Program $ 18,551.25 $ 0
Sisters
5. Literacy Council Literacy Program $ 2,500 $ 2,500
6. Life Steps Physical/Occupational $ 16,708 $ 0
Foundation Therapy Center
7. ECHO Case mgmt. and $ II ,820 $ 14.820
Motel vouchers
8. HHP Emergency Shelter $ 48,000 $ 0
9. VCP of SLO Co Supportive Childcare $ 2,000 $ 2,000
for Dev. Disabled
10. City of Alasc. Purchase computer $ 25,000 $ 22,000
Software
II. City of Atasc. Community Services $ 6,500 $ 7,500
Youth Scholarships I
S 58,320 J
Funds Funding Total Funding
ADDlicant Proiect Reouested Recommendation Recommendations
3. EOC Teen Academic $ 3.600 $ 3,600
Parenting Program
4. Literacy Council Literacy Program $ 2,500 $ 2,500
5. Big Brothers! Mentor Program $ 19,642.50 $ 0
Sisters
6. VCP of SLO Co Supportive Childcare $ 4,000 $ 4,000
for Dev. Disabled
7. HHP Emergency Shelter $ 48,000 $ 24,000
8. Lifestyles Equipment for $ 6,800 $ 6.800
Recovery Hot Line S 46,900
Public Facilities
I. City of Paso Carnegie Library $ 38,850 S 38,850
Robles ADA Rehab
2. City of Paso 28" Street $ 131,000 $ 20,610
Robles Improvements I
3. City of Paso Downtown Street $ 62,500 $ 0
Robles Lights - Phase II
4. City of Paso Downtown Alley $ 46.400 $ 46,400
Robles Rehabilitation
5. City of Paso Rehab. Pool Changing $ 100,000 S 66,050
Robles Room
6. City of Paso Downtown Street $ 14,600 $ 14,600
Robles Lights
7. City of Paso LED - Lighted $ 72,000 $ 0
Robles Crosswalks
8. Boys/Girls Club Project Soft Costs for $ 100,000 $ 50,000
of No. County New Community Center
9. Food Bank Property Acquisition S 28,000 $ 0
Coalition
10. City of Paso Trash Cans for $ 16.000 $ 0
Robles Downtown Streets
II. Food Bank Property Acquisition $ 28.000 $ 0 S 236,510
Economic DeveloDment
12. Cuesta C.C. Small Business S 5,000 $ 0
College Development Center $ 0
Plannin2 and ImDlementatien Studies
I. HHP Feasibility Study for $ 5,500 $ 0
No. Co. Homeless Shelter
2. City of Paso Capacity Building $ 28,300 $ 0
Robles Program S 0
Administration
I. City of Paso Robles S 70.800 $ 70,800 S 70.800
Total S 354,210. ..
CITY OF SAN LUIS OBISPO - $931,336
Housintl
I. PSHHC Site Acquisition $ 350,000 $ 350,000
So. Higuera St. Apts.
2. Judson Terrace Accessibility $ 108,000 $ 13,500
Improvements
3. AIDS Support Energy Improvements S 10,000 $ 10,000
4. Sojourn Services Supported Living S 100,000 $ 0 S 373,500
Public Services
I. EOC Homeless Shelter $ 138,000 $ 138,000
Operating Expenses
2. EOC Prado Day Center $ 50,000 $ 0
Operating Expenses
3. Literacy Council Literacy Program $ 10,000 $ 0
4. Big Brothers! Mentor Program $ 33,828.75 $ 0 J
Sisters
J CITY OF ARROYO GRANDE
COMMUNITY DEYELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
1. Name and mailing address of applicant organization, with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INC.
EOC Health Services
Teen Academic Parentlna Proaram ITAPP\
1030 Southwood Drive
San Luis Obispo, CA 93401
Raye Fleming, Health Services Director (805) 544-2478 x 11
2. Title/name of proposed project or program:
Operating expenses for the Teen Academic Parenting Program (TAPP)
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please Include a schedule of proJectfprogram
milestones.
EOC's Teen Academic Parenting Program serves pregnant and parenting teen moms, parenting dads,
their children age 0-5 years old, and the siblings of the parenting teens. Services are provided in Paso
Robles, Atascadero, San Luis Obispo, North Coast, and the South County. The population served is
predominately low-income and approximately 44% is Hispanic. TAPP ensures that pregnant and
parenting teens receive health, education, and support to improve pregnancy outcomes, complete high
school education, improve parenting skills, reduce subsequent pregnancies, and experience a sense of
connection with a positive role model. Asset development is the context for delivering all T APP services.
This not only helps the parents and their siblings but also teaches them how to develop assets in their
own children. Services provided by T APP Case Managers include:
. Development of a case plan
. Development of a supportive Individual Service Plan
. Oversight and monitoring of monthly contacts
. Provision of health, nutrition, child development, parenting assessment and education to enhance
parenting skills
. Provision of short and long term planning to implement health (including pregnancy prevention),
nutrition, child development, and parenting skills
. Development of short and long term educational assessment and planning which will lead to high
school graduation or the equivalent
. Review and monitoring of school attendance and performance
. Identification and facilitation of necessary child care
. Referral to necessary agencies and community resources such as health care, family planning,
nutrition, health education, adoption counseling, mental health, substance abuse, domestic violence,
transportation, housing, education, financial, emergency, legal, child care, and parenting education
services, as needed
Milestones: all services are ongoing throughout the program year.
4. Total amount of CDBG funds requested: $ 14,400
City of Arroyo Grande $ 3,600
City of Atascadero 3,600
City of Grover Beach 3,600
City of Paso Robles 3.600
TOTAL $ 14,400
--- -----
2002 CDBG: TAPP Economic ODDOrtunitv Commission of San Luis ObisDO Countv
The Teen Academic Parenting Program provides services to teen mothers, fathers, and their siblings.
CDBG funds will be used to support services for pregnant and parenting teens in Paso Robles,
Atascadero, Grover Beach, and Arroyo Grande. If CDBG funding is granted to the Program, these cities
will not be approached for funding from their respective "Grants In Aid" programs.
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG funds requested $ 14,400
2. Other funds - Please see Attachment A 244.854
Total Revenues $ 259,254
b. EXDendltures: Please see Attachment B.
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
below that applies to the proposal, and explain how the project or activity meets that national
objective.
a. .lL.. Benefits low and moderate-income persons as defined by the U.S. Department of Housing
and Urban Development (HUD).
b. _ Aids in the prevention or elimination of slums or blight.
c. _ Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community, end no other
funding sources are available.
7. If the project or program Is designed to meet the National Objective of providing benefit to low
and moderate Income persons, please Htlmate the number of persons (or households) to
benefit from the project and break that estimate down by Income group as follows:
a. Total number of persons or households who will benefit from the project (regardless of
Income group):
We project that 247 teenage mothers, fathers, and siblings will be served in the coming
year.
b. Of the total number of persons or households entered above, how many will be low-
Income?
Approximately 67 clients will be low income.
c. Of the total number of persons or households entered above, how many will be very low-
Income?
Approximately 180 clients will be very low income.
2
--------- -
2002 CDBG: TAPP Economic ODoortunilv Commission of San Luis Obisoo Countv
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
1- Public services
- Planning studies
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences If the proposed project or program 'S not funded In the next year?
The T APP Program was originally established in response to the signiflCSnt increase in teen births in
our county and the resulting gaps in services for pregnant and parenting teens. When teens become
parents, the social and economic realities are overwhelming. Problems faced by pregnant and
parenting teens include Isolation and loss of a viable social network; lack of transportation to school.
employment, and health and social services; lack of child care; lack of coping skills; dropping out of
school; subsequent pregnancies; gang involvement; and use of alcohol, tobacco, and other drugs.
Substance abuse has its own associated risks such as poor pregnancy outcome, poor judgment and
risk assessment, and poor impulse control, all of which contribute to a greater risk of harm to a baby.
TAPP participants' lack of parenting skills, low levels of knowledge of chUd development and age
appropriate expectations, ignorance of indications that a baby is sick or distressed, lack of positive
role models for parenting, and marginal nutritional prectices combine to place their babies at an
alarmingly high risk of abuse, neglect, ill health, and accidents.
3
L ----- _.-----
2002 CDBG: TAPP Economic ODDOrtunitv Commission of San Luis ObisDO Counlv
The TAPP program has evolved into a highly-effective case management approach which is caring,
flexible, and very responsive to the needs of local clients and the community in which they live. T APP
has incorporated the Cal-Leam program and Adolescent Family Life Program (AFLP) into its scope of
practice. Currently, more than 200 teens in at-risk environments are served through subcontracts with
the Department of Social Services and County Health Department. These contracts, along with a
United Way grant and private donations, help to fund this critical program.
The County's AFLP funding requires a 20% local match. Though United Way has shown consistent
support. the amount of their funding has decreased and thereby created a need for CDBG funding to
help us meet that match in order to sustain this vital program. Without CDBG funding support, we risk
losing the opportunity to reach many of the County's pregnant and parenting and helping them to
become successful in parenting, finishing their education, and being financially stable and
independent.
10. Description of specific groups proposed to Implement project or program: (single or
multiple group, with roles; non-proflt or for-profit, experience, etc.).
The EOC Health Services Division's Teen Academic Parenting Program has a paid staff that includes
seven licensed social workers, a parent educator and a supervisor. The social worllers provide case
management services through home visits, school visits and bl-weekly support groups. Each social
worller covers a specific geographic area of the county with one in Paso Robles, one in Atascadero, one
in San Luis Obispo and the Coast, two in South County, one at Lopez High School, and one male case
manager for teen dads.
The Teen Academic Parenting Program Networll was established in 1986 to serve the very vulnerable
population of pregnant and parenting teens. EOC Health Services collaborates extensively with all
partners of this networll including: Department of Social Services' Adoption and GAIN programs, Private
Industry Council, County Health Department, AmeriCorps, County Office of Education, school nurses,
and U. C. Cooperative Extension's Nutrition Program.
I certify that the Information In this application Is true and accurate to the best of my ability and
knowledge.
4
'------ ~- .________ m___ ___ -~
2002 CDBG: TAPP Economic OoDOrtunitv Commission ot San Luis ObisDO County
Attachment A
2002 Non-CDBG Funding Sources for
EOC Teen Academic Parenting Program (TAPP)
SOURCES OF NON-CDBG FUNDS
County of San Luis Obispo AFLP/Cal-Learn $224,880
United Way 5,000
EOC Contribution 14,974
Total Projected Non-CDBG Funds $244,854
--- ,.._----,-------------
2002 CDBG: TAPP Economic OoDOrtunilv Commission of San Luis Obisoo Counlv
.
Attachment B
Expenditures for 2002
EOC Teen Academic Parenting Program (TAPP)
USES OF FUNDS
TAPP Operations
Salaries and Wages $215,388
Travel and Transportation 12,550
Office Expenses (rent, personnel hiring,supplies ) 7,612
Indirect & Administrative Expense 19,204
Utilities 3,500
Training 1,000
Total TAPP Budget $259,254
L -~---- --- ~~
.
.
,.< T CITY OF ARROYO GRANDE
, COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
1. Name and mailing address of applicant organization, with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INC.
EOC Health Services
Forty Wonderful Pro~ram
1030 Southwood Drive
San Luis Obispo, CA 93401
Raye Fleming, Health Services Director (805) 544-2478 x 11
2. Title/name of proposed project or program:
Operating expenses for Forty Wonderful Program
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please Include a schedule of project/program
milestones.
CDBG funding to EOC's Forty Wonderful Program would be used to subsidize low-income, uninsured and
underinsured women, age 40 and older, throughout the county. Pre- and postmenopausal women would
receive routine pap smear screenings; pelvic exams; breast exams; testing for anemia, cola-rectal exams;
follicle stimulating hormone testing; complete blood chemistry; and appropriate medical referral as
needed. Hormone replacement therapy will be provided as appropriate. Services are delivered by nurse
practitioners.
Forty Wonderful Program services are offered at four EOC Health Services clinics in the county. A sliding
fee scale is based on the woman's income and estimated co-payments range from $0 to $35 for the
examination and lab tests. EOC's purchasing contracts with pharmaceutical companies allows the I
patients to receive hormone replacement therapy at a greatly reduced cost. !
Milestones: all services are ongoing throughout the program year.
4. Total amount of CDBG funds requested: $ 8,000
City of Arroyo Grande $2,000
City of Atascadero 2,000
City of Grover Beach 2,000
City of Paso Robles 2.000
TOTAL $8,000
If CDBG funding is granted to the Forty Wonderful Program, these cities will not be approached for
funding from their respective "Grants In Aid" programs. The City of San Luis Obispo and the County
support this program through their "Grants In Aid" and Community Based Organization funding
processes. The cities of Morro Bay and Pismo Beach do not participate In the urban county CDBG
process; therefore, the Forty Wonderful Program will continue to seek support from their "Grants In Aid"
programs.
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG funds requested $ 8,000
2. Other funds - Please see Attachment A 33.922
Total Revenues $ 41,922
b. EXDendltures: Please see Attachment B.
---.- --~-
, 2002 CDBG: 40 Wonderful Economic ODDortunitv Commission of San Luis ObisDO Countv
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
how the project or activity meets that national objective.
a. ..1L- Benefits low and moderate-income persons as defined by the U.S. Department of Housing
and Urban Development (HUD).
b. _ Aids in the prevention or elimination of slums or blight.
c. _ Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community, and no other
funding sources are available.
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate Income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by Income group as follows:
a. Total number of families (or persons) to benefit?
Our countywide goals for 2002 will be to provide outreach and education to 1,000 women, to
provide a clinical breast exam and cancer screening to 600 women, and to refer and assist 600
women to obtain mammograms.
b. How many of them will be low-income?
All clients will be low-income or very low-income.
c. How many of them will be very low-income?
All clients will be low-income or very low-income.
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses. non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
2
, --_.---
. 2002 CDSG: 40 Wonderful Economic OODOrtunitv Commission of San Luis ObisDO County
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
1- Public services
- Planning studies
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences If the proposed project or program Is not funded In the next year?
The American Cancer Society's Cancer Facts and Figures cites cancer rates in San Luis Obisoo County
at a rate 13 Dercent hioher than the State averaoe. According to the ACS, "a lack of health insurance is
associated with lower survival among breast cancer patients." Breast cancer patients with low incomes
have lower 5-year relative survival rates than higher-income patients. California State data suggests that
much of the difference in survival rates between cancer Datients with low socioeconomic status and those
in hiaher income brackets is due to late diaonosls. Unfortunatelv with breast and cervical cancer.
svmDtoms occur late In the disease Drocess and earlv screenlna oreatlv enhances the cure rate and
ultimate treatment costs.
Locally, the funding available for screening exams of non-contracepting women, other than through our
Forty Wonderful Program, is very limited. The only other agency is the Public Health Department whose
services are limited to pap smears and clinical breast exams. Public Health services are difficult to access
due to heavily Impacted scheduling and the much higher cost of services to the patient. All other
available funds are for after a problem is diagnosed. Without the Forty Wonderful Program, significant I
gaps In services would remain. The Forty Wonderful Program also provides hormone replacement
therapy, which is known to reduce postmenopausal risks of cardiovascular disease and osteoporosis.
Cardiovascular disease is the number one cause of mortality in women over 55. Almost one in every
two women will die of heart disease, stroke or cardiovascular disease. A study published In the journal
Obstetrics and Gynecology provides strong evidence that taking estrogen hormone pills significantly
reduces the rate of death from all causes for postmenopausal women, and offers even greater protection
against heart attacks and strokes. Overall mortality rates for hormone users was 46 percent below that
of non-users, and 60 percent below and 73 percent below, for coronary heart disease and stroke,
respectively.
Osteoporosis affects 20 million people in the U.S. with costs of hip fractures alone at $600 million
annually. Loss of bone density and the resulting falls and fractures are majar contributors to loss of
independence and premature institutionalization for seniors. The benefit of hormone replacement therapy
in prevention of osteoporosis has been known for some time.
The Forty Wonderful Program strives to reduce mortality, and Improve early detection and
Intervention of chronic disease and cancer. Specifically in the Forty Wonderful Program, our highest
priority is to assist women age 40 and older with early detection of life-threatening cancer. Since the
aging process is also a contributing factor in the risks for breast and cervical cancer, these screening
exams become more vital as a woman grows older. With early access to the health system and
diagnosis of problem conditions, financially and emotionally costly treatment can be averted.
Without CDBG funding, the Forty Wonderful Program would be less able to fill the gaps in available
preventative healthcare services. This creates the likelihood that women in this vulnerable age and
income group would not be able to access medical care until a serious, and potentially life-threatening,
condition had been diagnosed through the other limited services available.
3
~- -
I 2002 CDBG: 40 Wonderful Economic ODoortunitv Commission of San Luis Obisoo County
10. Description of specific groups proposed to Implement project or program: (single or
multiple group, with roles; non-profit or for-profit, experience, etc.).
The Forty Wonderful Program is part of EOC's Health Services Division. The Health Services Division has
been serving San Luis Obispo County's low-income population since 1972. Prevention of health
problems is the primary focus of our medical and educational services. Through a wide array of programs
we strive to improve the quality of health of County residents.
Because of the medical nature of the services provided, paid staff provides most direct client services.
Nurse Practitioners provide medical care at our four clinic sites. We also have two volunteer consultant
OB/GYN doctors who work with us on any abnormal findings or referrals for breast and cervical cancer.
Intems from Cal Poly are utilized to conduct patient satisfaction surveys and develop education materials.
I certify that the Information in this application is true and accurate to the best of my ability and
knowledge.
~ (L
4
---~
I 2002 CDBG: 40 Wonderful Proaram Economic ODDortunitv Commission of San Luis ObisDO County
Attachment A
2002 Non-CDBG Funding Sources for
EOC Forty Wonderful Program
SOURCES OF NON-CDBG FUNDS
EOC Fundraising/Contribution $16,453
County of San Luis Obispo CBO funds 5,052
Patient RevenuelMedi-Cal 5,000
Other Cities Income 5,917
Donations 1,500
Total Projected Non-CDBG Funds $33,922
u_ -"--
. 2002 CDBG: 40 Wonderful Proaram Economic ODDortunitv Commission of San Luis ObisDO County
Attachment B
Expenditures for 2002
EOC Forty Wonderful Program
USES OF FUNDS
Forty Wonderful Operations
Salaries and Wages $20,472
Medicine 2,335
Mammograms/Pap Smears 13,000
Indirect & Administrative Expense 3,105
Office Expenses (rent, personnel hiring,supplies ) 1,804
Transportation 1,206
Total Forty Wonderful Budget $41,922
-
CITY OF ARROYO GRANDE
. COMMUNITY DEYELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
1. Name and mailing address of applicant organization, with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INC.
EOC Health Services
Senior Health Screenlno
1030 Southwood Drive
San Luis Obispo, CA 93401 ,
,
Raye Fleming, Health Services Director (805) 544-2478 x 11 I
2. Title/name of proposed project or program:
Operating expenses for Senior Health Screening
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or progl'llm. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated andlor describe the
geographic area served by the program. Also,please include a schedule of project/program
milestones.
The Senior Health Screening team consists of EOC's registered nurse and a clerk/aide, as well as
volunteer hearing and vision specialists. This team carries all equipment and supplies with them to 20
senior-focused sites throughout the county. Services include: blood pressure, pulse, hemoglobin, blood
glucose, cholesterol, hemocult (to detect coIo-rectal cancer), glaucoma, and hearing screening, as well as
flu vaccines. Clinics are conducted regularly at local churches, senior centers, residential facilities, mobile
home parks, and other locations where seniors gather. Educetional topics include diet, exercise, lifestyle
modification, reinforcement of medication compliance, bereavement issues, and referrals to other health,
social, and legal services.
CDBG funds will enable EOC's Senior Health Screening Program to continue serving San Luis Obispo
County seniors, many of whom are unable to access health screening services. In addition to ongoing
clinics, Senior Health Screening will use funds to bring services to well-attended health and cultural fairs
in rural communities. These fairs are often a central part of life in many areas and will provide excellent
opportunities for reaching seniors. Program staff will provide clinics at four community health or cultural
fairs in rural areas over the next year. Additionally, CDBG funds will be used to provide hemocult (colo-
rectal cancer) and cholesterol testing for seniors who cannot afford to pay.
I
Although medically one of the most vulnerable segments of the population, seniors are often reluctant or I
unable to go to a doctor or get advice about a physical problem or change. The convenience of the
regular Senior Health Screening Program, and the comfort and informality of dealing in a low-stress
environment with staff members who are friendly and familiar, help make the screening process more
effective. As a trusted resource, Senior Health Screening is able to help seniors identify possible
problems, make referrals and provide health education, support and social interaction.
There are numerous examples of serious health problems, which might otherwise have been ignored,
that have been detected and treated beceuse of this: for example, in one case the Senior Health
Screening nurse detected a low hemoglobin level and referred the senior to a physician who identified a
colon tumor as the cause; in another case, a senior mentioned her increasing loss of equilibrium and was
referred for additional tests which revealed a brain tumor. In both cases, early detection rasulted in
successful surgical outcomes for these seniors.
Senior Health Screening assists seniors to maintain their health and independence and to avoid
premature and costly institutionalization. CDBG funding plays an essential role in continuing and
expanding these critical services to the county's low-income seniors.
Milestones: all services are ongoing throughout the program year.
-_.-- ...------ ---- - ---~
2002 CDBG: Senior Health Screenino Economic ODDortunitv Commission of San Luis ObisDO County
4. Total amount of CDBG funds requested: $ 16,000
City of Arroyo Grande $ 4,000
City of Atascadero 4,000
C~y of Grover Beach 4,000 I
City of Paso Robles 4.000
TOTAL $ 16,000 ,
r
If CDBG funding is granted to Senior Hea~h Screening, these cities will not be approached for funding
from their respective "Grants In Aid" programs. The City of San Luis Obispo and the County support this I
program through their Grants In Aid and Community Based Organization funding processes. The cities of
Morro Bay and Pismo Beach do not participate in the urban county CDBG process; therefore, Senior
Health Screening will continue to seek support from their "Grants In Aid" programs.
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG funds requested $ 16,000.00
2. Other funds - Please see Attachment A 57.475.00
Total Revenues $ 73,475.00 I
b. EXDendltures: Please see Attachment B.
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
how the project or activity meets that national objective.
a. ..1L- Benefits low and moderate-income persons as defined by the U.S. Department of Housing
and Urban Development (HUD).
b. _ Aids in the prevention or elimination of slums or blight.
c. _ Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community, and no other
funding sources are available.
7. If the project or program Is designed to meet the National Objective of providing benefit to low
and moderate Income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by Income group as follows:
a. Total number of families (or persons) to benefit?
Our countywide objective is to provide 3,000 clinic contacts resulting in 12,000 un~s of service
including screening tests, counseling, education, and referral.
b. How many of them will be low-income?
All clients will be low-income or very low-income.
c. How many of them will be very low-income?
All clients will be low-income or very low-income.
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquis~ion, construction, reconstruction,
rehabilitation or installation)
2
------.--------..-
2002 CDBG: Senior Health Screeninc Economic Oooortunitv Commission of San Luis Obisoo Countv
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
---X.. Public services I
- Planning studies
9. Describe the need and the degree of urgency for the proposed project or program. What
would be the consequences If the proposed project or program Is not funded In the next year?
From an editorial in the October 1997 American Journal of Public Health, "the most important health
problem of developed nations is the need for a reduction in the morbidity of our aging populations. W~h
the average age of populations increasing, prevention of morbid~y associated with aging represents a
central issue for future health." As is the trend nationwide, San Luis Obispo's senior population has
increased at least 30% over the last 15 years and is currently estimated at 54,500. At least 3,000 of
these seniors live at or below the poverty line and another 5,000 are considered low-income.
The delivery of affordable quality health care is a serious need for local seniors living on fIXed incomes. I
When seniors are poor, non-English speaking, or geographically or culturally isolated, the physical
process of aging becomes more difficult for them, their families, health care givers, and commun~ies.
Basic health screenina. education and Dreventive care are critical to the Dhvsical. mental and social well-
beina of our senior communitv. Seniors who lack transoortation and access to affordable health care.
remain at risk for undetected health hazards or even life-threatenina conditions.
Senior Health Screening promotes preventative health through early detection and education for low-
income seniors throughout San Luis Obispo County. For several years Senior Health Screening
collaborated with the County Health Agency's Preventive Health Care for the Aging (PHCA) program
which provided a single comprehensive health assessment, and then referred seniors back to Senior
Health Screening for ongoing monitoring. Since PHCA lost its funding there is no other
Droaram like Senior Health Screenina in the countv.
Historically, Senior Health Screening Program has been funded by the County, local cities, United Way,
and private donations. However, increased competition for funding and escalating client need demand
that we further diversify our funding. Without CDBG support, our ability to maintain the level of this
essential preventive healthcare service in the county would be compromised.
3
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2002 CDBG: Senior Health Screenino Economic Oooortunltv Commission of San Luis ObisDO Countv
10. Description of specific groups proposed to implement project or program: (single or
multiple group, with roles; non-profit or for-profit, experience, etc.).
As the county's Community Action Agency, EOC has provided critical services to low-income San Luis
Obispo County residents since 1965. We have operated this program, the county's only Senior Health
Screening Program, for over 20 years. EOC Health Services has a long history of working wnh city,
county and private agencies. Program staff members are on local committees including the Adult Day
Health Center Advisory Council, American Cancer Society Board, Long-Term Care, and Continuity of
Care committees.
Senior Health Screening collaborates wnh agencies and organizations that sponsor street fairs, health
fairs or other such community events. Other collaborative entities who coordinate services and resources,
and cross-refer for patient services include: lifeSpan, the Area Agency on Aging's Vial of Life Program,
SLO County Library, Hurley's Pharmacy, the American Heart Association, the Senior Nutrition program,
and EOC's Forty Wonderful Project.
The Program also collaborates with volunteer hearing and vision professionals in order to provide those
specialized services and with staff/volunteers of the senior and community centers, apartment complexes,
churches, and other snes where clinics are operated.
I certify that the information in this application Is true and accurate to the best of my ability and
knowledge.
, ItJ ~ '/
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Date
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. 2002 CDBG: Senior Health Screenina Economic Oaoortunitv Commission of San Luis ObisDO County
Attachment A
2002 Non-CDBG Funding Sources for
EOC Senior Health Screening
SOURCES OF NON-CDBG FUNDS
County of San Luis Obispo CBO funds $22,454
EOC Contribution 17 ,336
Other Donations/Patient Fees 8,775
Other Cities Income 6,240
United Way 2,670
Total Projected Non-CDBG Funds $57,475
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. 2002 CDBG: Senior Health Screenina Economic ODDortunitv Commission of San Luis ObisDO County I
Attachment B
Expenditures for 2002
EOC Senior Health Screening
I
USES OF FUNDS
Senior Health ScreeninQ Operations
Salaries and Wages $53,984
Program Supplies 6,050
Indirect & Administrative Expense 5,443
Office Expenses (rent, personnel hiring,supplies ) 4,218
Transportation 2,000
Training 500
Utilities 780
Maintenance & Repairs 500
Total Senior Health Screening Budget $73,475
-- -- -- ,--,-----------------
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COUNTY OF SAN LUIS OBISPO RECEIVED
COMMUNITY DEVELOPMENT BLOCK ORANT (CDBO) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR OCT 2 92001
(Attach additional sheets if necessary)
Planning & Bldg
NOTE: (1) Please ...vlew the CCBG regulations and guidelines and the Request for Proposals befo...
completing this proposal. A copy of a HUC-prepared CCBG eligibility guidebook Ie available
upon 19quest from county staff. Also, please caN county and/or city CDBG staff with any
questions about how \0 complete the form or about the rating crltaria and process.
(2) If the Information for any of the questions below 19qulres more room \0
provide a completa explanation of your proposed project or program, please
attach additional sheets.
1. Name .nd mailing .dd..... of applicant o'1J.nlzatlon, with contact J)tIWOn and phone
number:
Big Brothera Big Sisters of San luis Obispo County
PO Box 12844
San Luis Obispo, California 93406
Contact Person: Gall Oresham (806) 781-3228 or 488-3670 ext 11
2. Title/name of propoeed project or program:
Big Brothers Big Sisters of San Luis Obispo County
Capacity Building of Mentoring Programs for
Disadvantaged and At-Risk Children
3. Pie... describe the proposed project or program. Include. desc:rIptIon of the groupa who will
ben.fIt and an explanation of how they wiD benefit from the proposed project or program. For
projecta, describe the location of the project (be es specllJc .. poulble, ..g. w.t1Cldrwt!). For
programs, abIIts the location from which the program will be operated .ncUor cfeRtIbe the
geographic area served by the program. Also, p..... Includ. a schedule of projectIprogram
milestones. ~ f"'-~s la fb
4. Total amount of CDBG funds requested: $ 109.125
Please identify the jurlsdiclion(s) you are applying \0:
All areas of San Luis Obispo County (see below)
If you are requesting CCBG funds from more than one jurisdiction, pfease break down the amount
shown above by the jurisdiction listed below.
City of Arroyo Grande: 8% $8,730 City of Paso Robles: 18% S 19.842.50
City of Atascadero: 17",(, 516.551.25 City of San Luis Obispo: 31 % S33.~8. 75
City of Grover Beach: S% sa.73O Unincorporated community of:
North Coast (Los Osos-Cambria) 10% $10,913
County-wi<fe:Other communities in the County
from NipomolOceano to ShandonlSan Miguel 8% S"30
'" taken from Clinical ProQl7lm Directors October 2001 ReDOrt ~,...fJed)
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Big Brothers BIg-SIsters of San Luis ObIspo County -Answers to , 3 _ . (Page 1a)
DeacrlDtIon of al'Ollll8 who will benefit and how thev will benefit from Proaram
More than half the young people currently served by Big Brothers Big Sisters of San Luis
Obispo County (BBBS-SLO) come from hlgh-risk families with one incarcerated parent. SchOOI-
aged children are waiting for their own positive role model, a mentor, a Big Brother or BIg Sister
to provide guidance, hope and life enhancing skills and experiences. More children in our
community need to have a Big Brother or Sister to foster resistance and break the cycles of
crime and dependency, drug and alcohol abuse, truancy, and unplanned pregnancy. BBBS-
SLO targets achool-aged children primarily from single family, lower income homes. Many of the
children and youth are from families with a history of physical and emotional abuse, and/or drug
and alcohol abuse. Most of these famHies ara part of the CalWOrks, welfara to work program,
and many receive SectIon 8 housing assistance.
Big Brothers Big Sisters of San Luis Obispo County Is an asset based long-tenn investment as
reflected in studies such as the one conducted by the Califomia Mentor Foundation. That study
showed that of 57,000 young people in mentor programs in 1999:
0/ 98.4% stayed in school,
0/ 85.25% did not use drugs,
0/ 97.9% did not become a teen parent,
0/ 98.2% did not join a gang.
It has also been documented that youths mentored by a Big Brother or Sister are more likely to:
0/ seek higher education and career goals,
0/ avoid recidivism
0/ make healthier choices.
A Clinical Program Director, with a Master's degree, supervises college degreed professional
Case Managers to provide scheduled ongoing guidance, support and supervision for the match
and family. Big Brothers Big Sisters provide volunteer orientation, screening, training and the
professional Case Management components of the program, adheres to strict background
standards, rigorous training processes, and high quality ongoing case management policies and
procedures. Case Managers assist in the measurement of match goals by using statistical
outcome study tools.
Targeted marketing strategies are used to identify potential volunteers, and carefuUy recruit Big
Brother and Big Sister mentors. The volunteers are comprehensively screened, trained and
matched. Big Brothers and Big Sisters spend a minimum of six hours a month with their 'LittIe..
The time commitment is three hours twice a month of one-to-one mentoring, and a telephone
contact on the altemate week. College students commit to the relationship for the school year.
Non-students commit to their relationship for a year
Additional funding would be used to provide an Increased number of Empowerment Trsinings
for at-risk children/youths and their guardian, and an increased number of Volunteer Trainings
for Big Brothers and Big Sisters. These additional trainings are necessary to support growth.
Sm811 group Empowerment Trainings give children and their families the tools for sexual abuse
prevention and identification, as well as other safety issues. BBBS-SLO follows and teaches
best practices that include cultural sensitivity and diversity-inclusion.
This program, BBBS-SLO collaborates with the City of San Luis Obispo school personnel,
recreational facilities, SLO County Departments of Social Sarvice and Probation, CASA Court
Appointed Special Advocates, and AmeriCorps, and Saf-Soc.
BBBS-SLO goals and measurable outcomes are charted twice a year, (see_attachments).
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Big Brothers Big Sisters of Sanluis Obispo County Page 1 b
location of ProJect:
BBBS-SLO has office space centrally located at 1880 Santa Barbara St., in the City of
San Luis Obispo. BBBS-SLO also has access to office andlor meeting space at SAF-
SOC (SLO County Department of Social Services System of Care) in both North and
South San Luis Obispo County, Public Golf Course meeting rooms, Churches, and other
public meeting locations. The actMties and one-to-one reletionshlp between the mentor
and mentee take place throughout the County. The mentor-mentee matches are
encouraged to spend recreational time together that costs very little money, or is free,
i.e. hiking, bike rides, the beach, etc.
Geoal'llDhlc Are.. Served
All areas of San Luis Obispo County
PMI_I I n-
Tlmellne
Recruit Case Manager & support staff First month
Recruit Big Brothers & Sisters Ongoing
Orient Big Brothers & Sisters Ongoing
Screen & interview potential "Bigs' As they apply and as needed
Train mentors, children andlor guardians Weekly
Do home assessments of "Bigs' Ongoing, and as needed
Do home assessments of "Littles' Ongoing, and as needed
Make Big/Little matches Ongoing, and as needed
,
Supervise staff and matches Ongoing
Evaluate matches Twice a yeaf
Provide ongoing case management Daily, and scheduled
Case Reviews Week/v. Monthlv. Quarterlvand annuallv reviews
Plan and have recreational activities Monthly
(for a/l matches and children waiting to be
matched, the "Cadets")
Participate on the "SAF-SOC' team(s) As scheduled
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Big Brothers Big Sisters of San Luis Obispo County
5. Please describe the budget for the proposed project or program.
l/Ireakf/own of Cost De, averaae Si9JJrothers Q.ia S/atels One-to-One
Mento,...Mentee "Match" with Onq.oinll Case-ManllflelrtfHtt
The ExDense of Each New Match fo, a Yea,
. Recruit Big Brothers & Sisters $85.
. Orient potential Big Brothers & Sisters ("Bigs") $50.
. Screen & interview potential "Bigs"
(fingerprinting, local police, sheriff,
DMV records, inteNlew references) $175.
. Train mentors, children and/or guardians $ 85. (@ 3 hours each)
. Do home assessmentslwritten evaluation of "Bigs" $150.
. Do home assessmentslwritten evaluation
of "Littles" and his family life $150.
. Make BiglLittle matches & meet with match
at one of their homes $85.
. Professional Case Management $500. (a year)
. Evaluate matches twice a year $150.
. Provide monthly recreational activities $ 25.
(for all matches and children waiting to be
matched, the "Cadets")
Average Cost per year for a new "Match" $1455.00
Revenues:
1. CDBG Funds requested $ 109,125
(funding for an additional 75 mentor-mentea matches at $1455 pet match)
2. Other funds (please describe below) $ 425,000
INote that County DSS funds 75 matches a month lSH.09Q) a _r. our current
DODulatlon exceeds the funded JMtchM bv an eatlmatIId 50%).
Total Revenues $ 534.125
a. Exoendltures: List below by item or cost category.
See attached budget for 2001
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? P..... check ons of the objectives below that sppIIM to the pro,.III, and explain
below that applies to the proposal, and explain how the project or activity ....... that national
objective.
a. _XX_ Benefits low and moderate-income persons as defined by the U.S. Department of
Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a speciflc clientele or
residents in a particUlar area of the county or participating city, at least 51 percent of whom are
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2002 CDBG Application Organization: ~-~-_.-
Big Brothers Big Sisters of San Luis Obispo County
b. _ Aida In the prevention or elimination of slums or blight
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. Meets community development needs having a particular urgency where existing
COiiditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
7. If the project or program Is dealgned to meet the National Objective of providing benefit to tow
and moderate Income persons, please eatlmate the number of perso.. (01' households) to
benefit from the project and break that eatlmate down by Income group.. foIiowII: ,
a. Total number of persons or households who will benefit from the project (regardless of income
group):
Personslhouseholds (circle the applicable unit) 76 Households
a. Of the total number of persons or households entered above, how many will be Iow-income
(eamlng 51% - 80% or less of the County Median Income)?
personslhouseholds (circle the applicable unit) 65% of HOUHhoIda
a. Of the total number of persons or households entered above. how many will be very Iow-income
(earning 50% or loess of the County Median income)?
Personslhouseholds (circle the applicable unit) 35% of HouaehoIds
Big Brothers Big Sisters of San Luis Obispo County
5-
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2002 CDBG Application Organization:
Big Brothers Big Sisters of San Luis Obispo County
8. Check any of the following eligible activity categorl.. that apply to the propoeec! project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG ActIvities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structure$ to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
,
X Public services
- Planning studies
9. Dncrlbe the need and the degree to urgency for the propoeec! project or program. What
would be the consequences If the proposed project or program Is not funded In the nut yeer?
BBBS-SLO's ability for capacity building is limited by budget restrictions. Qualified Big Brother
and Big Sister mentors are available to be matched with at-risk and disadvantaged children in
San Luis Obispo County. The demand for services has exceeded the growth of financial
resources. BBBS-SLO has had to stop accepting applications from children until additional
funding sources are secured for case management and support staff.
(See attached Clinical Director's Report from October 2001)
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2002 CDBG Application Organization:
Big Brothers Big Sisters of San Luis Obispo County
10. PIMH describe the 8peclflc organlzatlon(8) method to Implement the propoMCl project or
program: (8lngle or multiple group, with rol..; public agency?; non-proftt?; tor-proftt?;
experience In operating 81mllar prograll\8; etc.).
BBBS-SLO in a non-profit agency.
See the attached evaluation plan and program description for project plan.
I certify that the information in this application is true and accurate. to the best of my ability and
knowled
~~/
Signa re Date
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Review Date:
Big Brotben Big Sisten
Little Brother/Sister Report on the Match
Little: Big:
Match Datc:
..
1) What are your favorite things you have done with your Big Brother/Sister?
2) Is there something YDU and your Big Brother/Sister haven't done, but you wDuld like to do?
3) Is there something you want to learn or need more help with?
4) What do you like about having a Big Brother/Sister?
5) Is there anything you would want to change about your match?
C :\SharedlAdminlMalchcslliClrprl.doc
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Review Date:
Proan--"" OIIteom.e Ewludoa
PARENT/GUARDIAN REPORT ON THE MATCH
Match #: File#: Case Manager:
Vohmtecr: Little:
Match Date: ParentlGuardiap:
How would you describe any changes in your child in the following areas over the JH1S16 _nth1
1. Self-confidence
2. Ability to express feelings I
3. Ability to make decisions
4. Has interests or hobbies
5. Personal hygienc,
ce
1. Attitude toward school
2. Uses school rcsources
3. School performance
4. Uses community resources
5. Ability to avoid
delin ucn
6. Ability to avoid substance
abuse
7. Ability to avoid early
1. Shows trust toward )'00
2. Rcspccts other cultures
3. Relationship with fiunily
4. Rclationship with peers
5. Relationship with other
adults
Please be sore to complete the reverse side of the form.... Date completed:--.! _/_
Thank you!
Copyriabt _1997 by Bi, Brocban Bia Sistcn of America. Affilil&od..... olOil Broehen Bia Silten of America may reprodIK1o this. documaat Cor apIC)' UMI without
mtric:c:icu Otberaoc.for.profi.t orpDrations may ~ Ibis document with ...... - iodlW"'f oiDia Brocbora Bil Sistan of America.
V-ro.m.doc rev 1.23.91
Big Brothers Big Sisters of
San Luis Obispo County
Review Date:
MENTOR REPORT ON THE MATCH
For Agency Use
Malch ID: File II:
Volunteer: Littlc:
.n.f.'
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How wo;Ud you describe any changes in your Littles match over the past 6 months?
Much
~
. .
-,_..... w_ _"',.. -.. ~ .-,.., . ~~"'T ~- ~-.- -. - ~O;:-~_-'C'r,'......---..---_....~.____~__.._......_ __. ~ _,~, _ ,_
r:r;;;;)'~'"'-;.f:l<It"" .'. '.."":c' ".,.,,: ", . . .
~.1!1~~t_-,"'w:""'-'~.!-_____"";_:_"':_":'..:.,~\..._..::.~-----..~_ .___:__ ~_:~_.~ _..:..._~ __0"' <_. ~ .,~:__~
I) Sclf-<:onfidcnoc
2) Able to exoreti fcclhw
3) Can make decisions
4) Has interests or hobbies
5) pcr.;onal hysdcnc, appearance
6) Sense of the future
......, "" ~ w..-."'.-.....";.............."....,.-..-.-"'.-". ~~~..,.,""
.ICQ .',':. '. ~. ~ ,....,. ;~:p ".l~~t:};i~t.i.;:i';~".:_.. :~.~~.C:/'i~'_{:L:::.~,r.".-:.<,/,:.,: }}.:,;;;~;i~~!~\!t1~~~~i~~i;,~::;;:~.:i\ ":\; -.;">
7) Uses communirv resources
- 8) Uses school l'CSources
9) Academic ocrfonnance
10) Attitude 10ward school
II) School (hOlJlcwork)
12) Class oarticiDation
13) Classroom bebavior
14) Able to avoid de .
1 S) Able to avoid substance abuse
161 Able to avoid earlv .........Iing
. .~'~):~~;tEk~(':L:j:S:r,;~:<:JlE::~.\:~;:"~.. ".h,. e' ".' .,.... .... ,'~ ':":":',::. ......::\~.~'~.::'.;.:::.-\ ~r!~i;,!~~~t7:3'~.~. ~,~:..~~..
171 Shows trust towaht you
181 RespectS other cultures
\9) RelationshiD with I8milv
20)Relationship with peors
2\) RelationshiD with other adults
~
eO~)Tighl 0 20tH h)' Big I\roth.", Big Sist.... of America. Affilialed agencie. nfllis llrolh.", DiS Si51... of America mo.'
reproduce Ihi, docuMCl\t' Car agency use without restriction. Other m'\'.f(\ra('",n, t\r&N\'lAli'\1\5 ",ay repRKfucc this d,..cumcnr
with ac1::nD-wlcds:n1Cn, (\( Rig Rrathcrs nig Si~cn ('If ^mcricA.
BIG BROTHERS BIG SISTERS--
of San Luis Obispo County
Clinical Program Director's Report
October 18, 2001
Matches-
. There are 172 current matches.
. 14 matches were made in September.
. 6 matches were closed September.
Current mateh status:
. 112 are male (65%) and 60 are female (35%), all are traditional community matches except:
. 6 are ''Family Matches"
. 4 are cross-gender matches (Big Sister to a Little Brother)
. 10 are AmeriCorps match
. 23 are Atascadero High School matches
Totals by area:
. North: 67 matches or 39%
. Coast: 17 matches or 10%
. SLO: 53 matches or 31 %;
. South: 3S matches or 20%
Volunteers-
Volunteer Orientation
. 13 volunteers were oriented in September. ,
Volunteer Trainings
. 14 volunteers attended training in September.
Volunteer Wait List
. 35 females, 7 male and one couple are on the Bigs waiting list. Most of these are in SLO
Volunteer Reeruitment-Contrast and Compare
. January I through Oct. 4, 1999 = 69 volunteers
. January I through Oct. 4, 2000 = 111 volunteers
. January I through Oct. 4, 2001 = 201 volunteers
I
u~
Youth-
There are 57 children in the Cadet Club.
AREA MAT.1i:S FEM AT .Ii'S
North 12 4
Coast 5 4
San Luis Obispo 8 4
South 14 6
TOTAL: 39 18
Youth Orientation and Empower Workshops
. 12 youth and their parent/guardian were oriented in September.
. Orientations have been caneened for the rest of the year.
Proaram uDdate-
. Jon has cut back on his case management responsibilities in preparation of leaving the agency.
. Steve has given his notice and will leave the agency on October 25. Nicole Hughes will be reassigned as a Case
Management Assistant in addition to her office support position, to assume Steve's case load.
. The Atascadero High School Freshman Mentorinl! PJ'OI!ram is up and ronning. Ten matches have been made
since the school year began. A total of 37 matches out of the 50 contracted for the ~tfemic school year have been
made. The program is slightly different this year with more structure built in to allow effective usage of available
space and respond to student expectation and needs.
. The Lucia Mar BiI!S Mentorinl! Prot!!ram is up and running. Currently, Grover Heights has referred 28 youth,
Dana 16, Nipomo 5 and Oceano, 6. Each school can refer 25. The first Youth Empowerment Orientation was
conducted October 9 with six youth and their parents attending. Four potential mentors targeted for the school-
based program attended the first volunteer training, held on October 17 at the .South County SAFE-SOC building.
. We will have 3 new AmeriCorps members on board. Sylvan is the primary supervisor with JOIIJIIIe as the secondary
supervisor.
. We continue to explore the merging of BBBS and Cal Poly Poly Pals. Event Calendars are being merged and we
are exploring a possible work-study funded position to ftll the case manager position for the program.
la-I I-a I [J.(!)
I
J ne Smith, M.A. Date ~
C 'eaJ Program Director
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BIG BROTHERS..BIG SlS-tERS OF SLO COUNTY .~ _.~
03114101 Proposed Budget 2001
January through December 2001
Jan. Dee '01
Income
40000 . Contrlbutlona
40010. Comm. Support Campaign 60,000.00
40020 . Rullor'a Circle 20,000.00
40030 . Direct Mall 15,000.00
40040 . United Way Daslgnatlona 1,500.00
40060 . JSP Banallt 15,000.00
40060 . Outside Events 10,000.00
40090 . Mise. Donations 5,000.00
40100. Families In Nead 1,000.00
40110. Big Fr1ends Circle 10,000.00
40120. Flnsnclal Circle 10,000.00
40130 . ear DonatIons 10,000.00
40140 . Newsl_r 5.000.00
Total 40000 . ContrIbutiona 162,500.00
41100. Bowl For KIds Sake
41110 - Bowler Contributions 33,500.00
41120 - Sponsors 10,000.00
41130 - Souvenler Sales 500.00
41140 - Drawing Proceeds 1,000.00
Total 41100 - Bowl For Kids Sake 45,000.00
42200 - Grants/Contracts
42010 - SLO City 3,500.00
42020 - Foundations/Grants 30,000.00
42030 - SLO County 95,000.00
42040 - CMI Contract 20,800.00
42050 - School Base Mentor1ng
42050a . Atascadero High School 15,000.00
42050 - School Base Mentor1ng - OIher 6,000.00
Total 42050 - School Base Mentor1ng 21,000.00
42060 - OIher 13,154.00
Total 42200 - Gran1slContracts 183,454.00
43000 . Patrick James Auction
43010 - Collections 20,000.00
.
Total 43000 . Patrick James Auction 20,000.00
44000 - OIherIMlsc. Income
44010 -Inte....t Eamad 1,500.00
44020 . Merchandise Reimburse 300.00
44030 - Holiday Party Funds 500.00
Total 44000 - OtherIMlsc. Income 2,300.00
45000 . Promotional Video
45010 - Sponsors 1,400.00
Total 45000 . Promotional Video 1,400.00
48000 . Big All Stars Night
48010. Sponsors 3,000.00
Total 48000 - Big All Stars Night 3,000.00
Total Income 417,654.00
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Pagel
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BIG BROTHERS BIG SISTBaS-OF SLO COUNTY
03114101 Proposed Budget 2001
January through December 2001
Jan - Dac '01
Expanse
50000 - Gen'l Admin. Expa.....
50010 - Bookkeeping ServIces 900.00
50020 - Audit 4,000.00
50030 - Miscellaneous 750.00
50040 . DuesJSubscrlpUons 500.00
50050 - Donor Oulruch 1,000.00
50050 - ExOulruchlPhonelMlleag 2,000.00
50070 - Bank Service Charges 100.00
50080 - Parking 150.00
Total 50000 - Gen'l Admin. Expa..... 9,400.00
51000 - Bowl For Kids Sake Exp.
51010 - Bowler Fees 3,800.00
51020 - AdvertIsing 800.00
51030 - PrlntlngIDupllcatlng 1,000.00
51040 -Incentive Prizes 2,000.00
51050 - Postage 100.00
51050 - Miscellaneous 100.00
Total 51000 - Bowl For Kids Sake Exp. 7,800.00
52000 . Comm. Support Campaign
52010 - Printing 500.00
52020 - KlckofflReport Sessions 700.00
52030 - Victory Calebratlon 700.00
52040 - Campaigner Recognition 1,000.00
52050 - Donor Recognition 2,000.00
52060 - Miscellaneous 100.00
Total 52000 - Comm. Support Campaign 5,000.00
53000 - Patrick James Auction
53010 - Misc. 0.00
Total 53000 . Patrick James Auction 0.00
54000 - Big All Stars Night
54010. Misc. 0.00
Total 54000 - Big All Stars Night 0.00
55000 . Direct Mall Expanses .
55010- PrlntlnglDupllcatlng 2,000.00
55020 - PostagelMalling ServIce 3,000.00
55030 - Donor Recognition 1,000.00
55040 - Physician Mall Campaign 0.00
Total 55000 - Direct Man Expanses 6,000.00
58000 - Realtor's Circle
58010. AdvertlsingIPrlntlng 375.00
58020 - Recognition Event 0.00
58030 - Awards 250.00
Total 58000 - Realtor's Circle 825.00
57000 - Program Expanses
57010 - Amerlcorps Fee 2,800.00
57020 - ActIvities 0.00
5703.0 - Advertising 1,500.00
57040 - AwardslRecognltlon 2,000.00
57050 . Backround CklFlngerprln 3,000.00
57060 - Equip. PurchasolLease 0.00
57070 - Equip. Maintenance 500.00
57060 -Insurance - Liability 6,000.00
57090 -Insurance - Health 9,000.00
57100 . Insurance - Work. Compo 1,500.00
57110 - OffIce Suppnes 1,000.00
57120 - Postage 2,000.00
57130 - PrlntlnglDupllcatlng 1,000.00
57140 - Promotional Merchandise 1,000.00
Page 2 i
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BIG BROnlERSBIG SISTERSOF,SLO COUNTY
03114101 Proposed Budget 2001
January through December 2001
Jan. Dee '01
57150 . Promotional Vldao 500.00
57150 - RanllUtllltles 19,200.00
57170. Talaphone 5,500.00
57180 . Training. Voluntears 750.00
57190 - Training. Cllanta 750.00
57200 . TralnlnglConf. . S1aIf 3,000.00
57210 . Travel. Staff 7,000.00
57220 - Travel. Amer1corps 1,200.00
57230 . Holiday Party Expenoas 500.00
57240 - TralnlConf. Room/BOard 3,000.00
57250 - Grant Writing 10,000.00
57250 - Newsl_ 2,000.00
57270 - SBM Supplies 500.00
57250 - Educallonalllalllrlals 1,200.00
57290 . Building RapalrlMalnL 300.00
57300 . Staff Payroll
57300a - S1aIf Salary AdJustmen 5,000.00
57300 . S1aIf Payroll. Other 250,700.00
Total 57300 . Staff Payroll 255,700.00
57310. S1aIf Recognition 600.00
57320 - S1aIfIBoard Retraat 600.00
57330 - Board Meeting Expense 500.00
57340 - Payroll Taxas 6,679.00
57350 - BBBS Affliatlon Fees 5,700.00
Total 57000 - Program Expenses 358,279.00
58000 - CMI Contract Expensas
58010. CMI Payroll 11,051.00
58020 - Payroll Taxas 3,321.00
58030 - Bookkeeping/Audit 900.00
58040 . Grant Administrator 3,000.00
58050 - Fingerprinting 504.00
58060 - Equip. RepelrlMslnL 600.00
58070 - OffIce Suppllas 1,200.00
58080 . Postage 500.00
58090 - Telephone 850.00
58100 - Traval 1,524.00
58110. Training 500.00 .
58120 - Marketing 750.00
58130 - Match Activities 2,500.00
Total 58000 - CMI Contract Expenses 27,000.00
59000 . Big Circle of Friends
59010. AdvertlslngIPrlntlng 375.00
59020 . Recognition E1I8nt 0.00
59030 - Awards 250.00
Total 59000 - Big Circle 01 Friends 825.00
80000 . Financial Circle
80010. AdvertIslnglPrlntlng 375.00
80020 . Racognltlon Events 0.00
80030 . Awards 250.00
Total 80000 - Financial Circle 625.00
61000. Car Donation Program
81010. Advertising 500.00
81020. Car PraplProcesslng 2,000.00
Total 81000. Car Donation Program 2,500.00
Total Expense 417,654.00
- Net Income 0.00
P_3
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK ~CDBG) PROGRAM
APPLICATION FOR FUNDING DURIN. ROGRAM YEAR
(Attach additional sheets if ~ec~sary)
NOTE: Please review the CDBG regulations before completing this proposal. A copy
of a HUD-prepared CDBG eligiblity guidebook is available upon request from
county staff. Also, please call county and/or city CDBG staff with any questions
about how to complete the form or about the rating criteria and process.
1. Name and mailing address of applicant organization, with contact person and
phone number: The Harvest Bag, Inc.
P.O. Box 628
Oceano, CA 93445
Herman E. Olave, President, 805-489-4223
Ann T. Johnson, Fund Raiser, 805-481-4976
2. Title/name of proposed project or activity:
The Harvest Bag, Inc.
3. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies to
the proposal, and explain on the following page how the project or activity meets
the that national objective.
a. -x- Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least
. . 51 percent of whom are low and moderate-income persons. See attached current
income limit schedule.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one or
more conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare of
thee community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes.
~!. -1-
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2001 CDBG Application Organization: mhP- Hi=iTVP~f- R;:\g' Tnt"'>
4. Check any of the following eligible activity categories that apply to the proposed
project or activity: (Refer to CDSG regulations and Guide to Eliaible CDSG Activities)
_ Acquisition of real property
_ Disposition of real property
_ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, noncprofitorganizations, and/or
farms
- Removal of architectural barriers
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
- Code enforcement
_ Historic preservation
- Commercial or industrial rehabilitation
. . _ Special economic development
_ Special actiYities by subrecipients
--1L Public services
_ Planning studies
-2-
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2001 CDBG Application Organization: Th~ Hr.lrvp~" R;:a?
S. Location of proposed project or activity: (Check one or more the following areas)
---X- City of Arroyo Grande -X....- City of Grover Beach
---X- City of Atascadero -X....- County-wide
-L City of Paso Robles _ Unincorporated community of:
---X- City of San Luis Obispo ~~l;Tn~n;;:a U~'19Y
6. What is the total amount of CDBG funds requested? $ 26000 00
, .
7. Proposed CDBG budget: (List proposed expenditures by item or cost category)
Purchase of much needed Freezer Unit. . . . $ 6000.00
Lease/Rental of warehouse. . . . . . . . . . 20000.00
..
8. Identify source and amount of any non-CDBG funding committed to the project:
San Luis Obispo County Community Foundation has grant-
ed Harvest Bag two thousand dollars ($2,000.) tpwards
the purchase of the Freezer Unit, the total cost of
which is eight thousand dollars ($8,000.)
;, -3-
2001 CDBG Application Organization: The Harvest Raa _ Tn"
9. Describe, and if possible, document severity of community development need/s
that result in the a need for the proposed project or activity, including possible
consequences of not funding the project now.
..
?
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The Harvest Bag, Inc. started in 1979 when eight local Five Cities ladies helped EOC
begin a gleaning effort to pick vegetables in the fields of SLO County and issue this food
to 1Pe needy. Soon, because of lack of funds, the project was abandoned by EOC. The
ladies, realizing the need f9r such service was so great, decided to keep the operation
going. They soon petitioned the State of California to award them a charter. This was
accomplished on January 20, 1981. The charter states that "Harvest Bag, Inc." is a
corporation organized and operated exclusively for charitable purposes within the
meaning of Section 501 of the Internal Revenue Code."
Harvest Bag is an all-volunteer orgllni'71Otion. No one receives a salary. Our volunteers
work every day of the week, gathering excess food ftom cooperating grocery stores,
bakeries and doughnut shops. On Tuesdays, vegetables, when availab~, are gleaned
ftom local fields. Also, on Tuesdays, the volunteer crew packages and prepares the
foods for distribution. Each Wednesday morning, rain or shine, we issue this food to the
needy at the Soto Sports Complex in Arroyo Grande. We operate an ambulatory food
issue line and a drive-through, disabled issue line. We also deliver units of food that day
to community centers throughout the County: Nipomo, Qceano, Atascadero, San Luis
'Qbispo, Santa Margarita, Paso Robles and wherever there is a request for such services.
From July 2000 to July 2001, Harvest Bag issued 31,710 units offood throughout the
county, well over 600 food units each week of operation. The average weight of each
food unit was 44 pounds and included fruits, vegetables, dairy products, bread, sweets, as
well as some fonn of protein. DIning the entire past year (200 I), the total number of
food units issued rose to 50, 108. Each one of these food units feech family of3 or 4
persons for 5 to 7 days.
Our surveys of the clients have shown that a mounting number of individuals, families,
and Seniors in SLO County depend on weekJy issues ftom Harvest Bag for their daily
food. As our President Olave recently commented, "It is staggering to realize that this
amount of food is made available by one organization. Even more staggering is the fact
that the demand is such that people are there every week to avail themselves of the
supplemental food."
u_
2001 CDBG Application Organization: The Ha TV"'" t- ]:t,,,, Tn,...
10. Description of proposed project or activity, including schedule of milestones
and description of how project will benefit the target population:
. .
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~Io
Recently, we have had requests ftom the Department of Social Services in northern SLO
County for an increase in our services. These county workers, realizing that there are an
ever-growing population of low-income people who are not adequate4' fed, are now
cooperating with our efforts to provide food units to their clients. Wetkck, load and
truck the food to designated areas and there are volunteers at each site waiting to help
unload, and distribute to the local people.
During the third week of November, 2000, we distributed 86 units of food to the North
County. This year, 2001, during the same week, we trucked a total of 179 units to
Atascadero, and 130 units of food to Santa Margarita, a total of 307 units to North
County.. True, the percentage of increase in the demand for Harvest Bag's services
constantly changes, but it never goes away. The winter months are especially crucial,
especially for families whose wage earner is a field worker. Certainly the constant need
for our services is demonstrated weekly as people all oWr the county come and wait for
the food issues.
Harvest Bag not only distributes to individuals, but we're ftequentIy called upon by City
& County Agencies and/or local churches with requests to provide food for stranded
families and others in need We are also regarded as an agency prepared to assist the
County during times of emergencies such as earthquake, flood, or evtn terrorist attack.
Our capacity for food storage and preservation is greater than any other non-profit
agency in the County. Harvest Bag is proud and feels obligated to continue to offer this
service to the community.
Harvest Bag is an all volunteer organization. We operate on a tight budget, with
equipment and vehicles that are donated, "well-used", and some can be described as
antiquated. Our need is for better equipment to store and fteeze the food so that it will be
maintained in a safe manner before distribution. We also need help with the burdensome
warehouse lease which taxes our budget each month. With the relief of this
responsibility, funds could be released to extend the program into other areas of the
county and to purchase staples with high nutritional value to supplement food issues.
What are the consequences of not receiving grant money? What are the consequences of
Harvest Bag not cOntinuing its services to San Luis Obispo County?
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2001 CDBG Application Organization: I'J1ho U'~....n"''''''''''' n_~ I~t'
.
11. Persons the proposed activity is targeted to serve:
(If the project serves persons in an geographic area, instead of on a limited-clientele
basis, please attach a map of the area of benefit and list the census block groups)
a. Total number of families (or persons) to benefit?
.600_.to 850 fami;L4s ol'individuals per week.
b. 1101N mS"ny 6t"them'wnrtrS' 1dW'-mCotn'S'T
85-100% low-income.
c. How many of them will be very low-income?
50 to 65% very low-income
12. Description of specific group/s proposed to implement proj8ct~or'aotivity:
(Single or multiple groups, with roles; public, non-profit or for-profit; experience; etc.)
Harvest Bag is an all-volunteer organization. There
are approximately 65 volunteers in the organization
at the present time.
I certify that the information in this application is true and accurate to the best of my ability
and knowledge.
If::u~' ~ Date
. '
Hermr.an 'R ()l ~'t7.::a . Pr,:::.c::.;n.::::.nr
Printed or typed name Title
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COUNTY OF SAN LUIS OBISPO _,fiVE"
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM , I 3 0 ZOOI
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary) Jf ARROtJ
~,~ITY DEVELOPME.'..: ,
1. Name and mailing address of applicant organization, with contact person and
phone number:
UCP of San Luis Obispo County
1160 Marsh Street, Suite 102
San Luis Obispo, CA, 93401
Contact: Mark Shaffer Phone: (805) 541-8751 FAX: (805) 543-2045
e-mail: shafint@aol.com
2. Title/name of proposed project or program:
Supportive Childcare for Children with Developmental Disabilities in San Luis
Obispo County
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit trom the proposed
project or program. For projects, describe the location of the project (be as specific as
possible, e.g. street address). For programs, state the location trom which the program
will be operated and/or describe the geographic area served by the program. Also, please
include a schedule of project/program milestones.
UCP of San Luis Obispo County is applying for block grant funding to assist
families with children with disabilities to participate in after-school recreation and summer
camp programs offered in our county. All the funds trom the block grant will be used to
pay the tuition to the recreation program or YMCA offering the program. UCP is funded
by Tri-Counties Regional Center to provide the support staff to work with these programs
to include children with special needs. The block grant program will not support this
service, but will assist lower income families to pay the regular fees need for their children
to participate in these programs. Many families cannot participate in these programs
because they cannot afford the fees which range from $3/hour to $11 Olweek.
UCP would use the HUD income limits to determine the level offunding for each
child, based on their family's income. Very-low income families would receive full
scholarships, while low income families would receive partial scholarships. The programs
would be located at existing after-school and summer camp programs which are held at
school sites in Nipomo, Arroyo Grande, Grover Beach, Pismo Beach, Los Osos, San Luis
Obispo, ~ero, Templeton, and Paso Robles.
The milestones are already in place with children identified who want to participate
in these programs. UCP would send out an income survey to all the families to detennine
the level of scholarship they would be eligible for through the block grant program. UCP
and the families supporting this project are raising additional funds to provide
scholarships. UCP will provide monthly reports of the distribution of the scholarships
with children's names and amount of their scholarships.
4. Total amount ofCDBG funds requested: $ 20.000
Please identify the jurisdiction(s) you are applying to: all
If you are requesting CDBG funds ftom more than one jurisdiction, please break
down the amount shown above by jurisdiction listed below.
City of Arroyo Grande: 3.000
City of Paso Robles: 4.000
City of Atascadero: 2.000
City of San Luis Obispo: 4.000
City of Grover Beach: 2.000
Unincorporated community of:
County-wide: 5.000
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds Requested $ 20.000
2. Other funds (please describe below) $ 10.000
Total Revenues $ 30.000
Other funds: Donations secured by UCP
b. Expenditures: List below by item or cost category.
Scholarships to Families: $ 30.000
All overhead and staff time will be in-kind ftom UCP
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6. Does the proposed project or activity meet one of the three national objectives of
the CDBG program? Please check one of the Dbjectives below that applies to the
proposal, and explain below that applies to the proposal, and explain how the project or
activity meets that national objective.
a. X Benefits low and moderate-income persons as defined by the US
Department of Housing and Urban Development (IillD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least 51
percent of whom are low and moderate-income persons. See cUlTent income limit
schedule in the Request for Proposals.
b. Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions
that contributed to the deterioration of the area.
c. Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare of the
community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal
with major catastrophes or emergencies such as floods or earthquakes.
7. If the project or program is designated to meet the National Objective of providing
benefits of low and moderate income persons, please estimate the number of persons (or
households) to benefit trom the project and break that estimate down by income group as
follows:
a. Total number of persons or households who will benefit trom the project
(regardless of income group):
109 <e...hildr~ouseholds (circle the applicable unit)
b. Of the total number of persons or households entered above, how many will be
low income (earning 51%-80"10 or less of the County Median income)?
42 Ghildr~ouseholds (circle the applicable unit)
c. Of the total number of persons or households enetered above, how many will be
very low -income (earning 50% or less of the County Median income)?
38 Cchildr~ouseholds (circle the applicable unit)
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8. Check any of the following eligible activity categories that apply to the proposed
project or program: (Refer to CDBG regulations and Guide to Eligible CDBG Activities)
Acquisition of real property
Disposition of real property
Public facilities and improvements (may include acquisitions,
construction, reconstruction, rehabilitation, or installation)
Privately-owned utilities
Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
X Interim assistance
Relocation of individuals, families, busines~, non-profit organizations,
and/or farms
Removal of architectural barriers
Housing rehabilitation
New housing construction (under limited circumstances)
Code enforcement
Historic preservation
Commercial or industrial development
Special economic development
Special activities by subrecipients
X Public services
Planning studies
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9. Describe the need and the degree to urgency for the proposed project or program.
What would be the consequences if the proposed project or program is not funded in the
next year?
UCP of San Luis Obispo County has been approved for funding through Tri-Counties
Regional center to provide supportive staff at after-school and summer camp programs
sponsored by recreation programs throughout our county. Many families cannot send
their children with disabilities to these programs because they cannot afford to pay the
tuition required by the sponsoring agency. The state is not allowed to fund the tuitions.
These families often have limited incomes because one of the parents need to stay at home
to care for their child with special needs. These funds will increase the participation of
these children ftom low and moderate income families.
UCP of San Luis Obispo County is working with an advisory committee made up of
parents and professionals working together to increase inclusion of children with
disabilities in activities offered to other children. This group is in the process of raising
funds for scholarships. The grant funds would be used for one year until this group can
increase their fundraising efforts to cover the full cost of scho1arships in the following
year. The crisis is that the programs are now available and the lack of tuition funds is
proving to be a barrier to access for these children to regular recreation opportunities.
10. Please describe the specific organizations( s) method to implement the proposed
project or program: (single or multiple group, with roles: public agency?; non-profit?;
experience in operating similar programs; etc.).
UCP of San Luis Obispo County (fonnerly United Cerebral Palsy) is a non-profit
organization which has been providing services for adults and children in our county since
1987. This supportive child care program began in June of2001 with 67 children with
special needs attending summer camp in Arroyo Grande, Grover Beach, San Luis Obispo,
Los Osos, Atascadero, and Paso Robles. We presently have 109 children interested in
attending after-school recreation programs. UCP has identified 16 sites to begin this
program in November of 200 1.
Tri-Counties Regional Center (TCRC) is funding the support staff through UCP
for summer camp and after-school recreation, but they are not allowed to fund any part of
the regular tuition. UCP is unable to raise enough money in the next year to cover the
assistance these families will need to have their children with special needs participate in
these programs. All CDBG funds would be used to assist families on a sliding scale based
on their income.
_m__.___._..._ ___m__ !
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UCP's Supportive Child Care Coordinator is Robyn Renfto. She will accept the
requests for scholarships :!Tom the families and UCP will pay the recreation department or
YMCA the scholarship portion of the child's tuition. The families would pay the agency
directly for the balance of the tuition. Robyn is supervised by UCP's Family Services
Coordinator, Diane Toevs. The Executive Director for UCP is Mark Shaffer. UCP will
generate monthly reports documenting the scholarships award by child' name, family
income, and amount of scholarship.
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
~~jri October 25,2001 IOftA/61
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Mark Shaffer Executive Director
Printed or typed name Title
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COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENTBLOCK GRANT (CDBG) PROGRAM RECEIVED
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR OCT 2 9 2001
(Attach additional sheets if necessary)
Planning & Bldg
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals
before completing this proposal. A copy of a HUD-prepared CDBG eligibility
guidebook is available upon request from county staff. Also. please call county
and/or city CDBG staff with any questions about how to complete the form Dr about
the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and
phone number:
The Literacy Council
1264 Higuera Street, Suite 102
San Luis Obispo, CA 93401
Contact person: Bernadette Bemardi
Phone number: 805-541-4219
2. Title/name of proposed project or program:
The Literacy Program
3. Please describe the proposed project or program. Include a description of the groups
who will benefit and an explanation of how they will benefit from the proposed project or
program. For projects, describe the location of the project (be as specific as possible, e.g.
street address). For programs, state the location from which the program will be operated
andlor describe the geographic area served by the program. Also, please include a
schedule of project/program milestones.
The Literacy Council- the Literacy Council for San Luis Obispo County was incorporated as a
non-profit in 1983. Our mission statement is to assist adult Learners and their families in the
development of English language communication skills. Our goals are: recruit and prepare
volunteers as Tutors in the delivery of quality instruction using a variety of approaches. Provide
individual and group instruction to Leamers in reading, writing, speaking, and basic number
skills, thereby furthering the ability of Leamers to function well in the community. Promote
community awareness and involvement in the literacy process. Our program serves all of San
Luis Obispo County. We operate thirteen learning centers located throughout San Luis Obispo
County. Last fiscal year 389 tutors served 654 learners with 11, 609 hours of tutoring.
Locations of learning centers are as follows:
1. St. John's Lutheran Church, Arroyo Grande- Monday and Thursday afternoons.
2. Peach Lutheran Church, Arroyo Grande-Monday evenings.
3. St. Joseph's Catholic Church, Nipomo- Monday and Thursday evenings6~~EIVED
4. Central Coast Baptist Church, Grover Beach-Monday and Thursday ev .
5. Atascadero Bible Church, Atascadero-Monday and Thursday evenings. NOV 0 6 2001
6. Paso Robles Public Library, Paso Robles-Tuesday and Thursday evenings.
7. Presbyterian Community Church, Cambria-Monday and Thursday eve=i1F ARROYO GRANDE
8. St. Joseph's Catholic Church, Cayucos-Saturday momings. COMMl ,JITY DEVELOPMENT DEPT.
9. Trinity Methodist Church, Los Osos-Monday and Thursday evenings. i
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2002 CDBG Application Organization: The Literacv Council
10. St. Peter's Episcopal Church, Morro Bay- Wednesday evenings.
11. St. Timothy's Church, Morro Bay-Tuesday evenings.
12. First Presbyterian Church, San Luis Obispo-Tuesday and Thursday momings.
First Presbyterian Church, San Luis Obispo-Monday evenings.
13. St. Francis Church, Oceano, Monday and Wednesday mornings.
We provide free instruction to adults in reading, writing, and speaking English. We help both
English speakers that need to improve their reading and writing skills and English as a Second
Language speakers. We hold tutor trainings once per month to have a consistent and
replenished resource of tutors. At the California Men's Colony we train inmates to become
tutors and provide both CMC East and West learning centers with in-service trainings and
books. Additionally, we teach parents of children five and younger to read by utilizing children's
books. After they have mastered a book, we teach them to read it to their children. We work with
EOC's Head Start Families and their TAPP (teen parents) Program. At the Grizzly Academy at
Camp San Luis, we work with youth-at-risk, ages 16-18, to help them improve their reading and
writing skills. We'work with LifeSteps- train their staff or volunteers to work with drug and alcohol
rehab clients. We have more than fifty tutors that work for us independent from any of our
centers. Literacy Council staff matches tutors and learners. They arrange schedules and
locations that suit their needs.
In Fiscal year 2000-01 our learners were:
371 Hispanic
205 Caucasian-non-Hispanic
63 Asian
6 Afro American
and 9 other
First languages were: English, Spanish, Chinese, Japanese, Vietnamese, Russian, Polish,
Farsi, French and Italian.
The success of our program and projects are evaluated by tracking the number of tutors we are
able to recruit and train and the longevity of those trained tutors. Leamers are assessed when
they begin in our program. We use the Slosson Oral Reading Test (SORT) for literacy leamers
and the English as a Second Language Oral Assessment (ESLOA) for ESL (English as a
Second Language) learners. Follow-up assessments are given to each leamer determined by
their individual progress through the books and materials in their individual learning plan.
Center Directors send in monthly student progress reports. The progress reports are evaluated
to determine the effectiveness of the tutoring/leaming relationship. We assess the leamer when
they leave the program to determine if they have progressed beyond their initial assessment
and how much they have progressed. We track how many learners go on to adult education or
junior college programs. We track leamers that pass a driver's test, GED, become citizens,
become employed, and get better jobs.
4. Total amount of CDBG funds requested: $ 20.000.00
Please identify the jurisdiction(s) you are applying to:
If you are requesting CDBG funds from more than one jurisdiction, please break down the
amount shown above by the jurisdiction listed below.
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2002 CDBG Application Organization: The Literacy Council \
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City of Arroyo Grande: $ 2.500.00 City of Paso Robles: $ 2,500.00 I
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City of Atascadero: $ 2,500.00 City of San Luis Obispo: $ 10,000.00
City of Grover Beach: $ 2.500.00 Unincorporated community of:
County-wide:
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 20,000.00
2. Other funds (please describe below) $120,000.00
SLO City County Library $ 34,000.00
State Library $ 19,000.00
United Way $ 2,000.00
SLO Human Relations $ 5,000.00
Prop. 10 $ 10,000.00
Donations $ 15,000.00
Associates $ 25,000.00
Other grants $ 10,000.00
CDSG $ 20,000.00
Total Revenues $140,000.00
a. Expenditures: List below by item or cost category.
Salaries and payroll costs $ 82,000.00
Health insurance benefits $ 4,500.00
Insurance $ 3,500.00
Rent $ 13,800.00
Telephone $ 2,000.00
Copier $ 1,750.00
Equipment maintenance $ 300.00
Postage $ 950.00
Mileage $ 650.00
Newsletter $ 750.00
Marketing $ 1,550.00
Office Supplies $ 2,750.00
Staff Development $ 1,500.00
Volunteer recognition $ 1,500.00
Janitorial $ 600.00
Fundraising $ 1,000.00
Donor recognition $ 1,500.00
Printing $ 1,000.00
Books for leamers and tutors $ 5,000.00
Learning Centers $ 5,000.00
Pre-service training $ 4,000.00
In-service training $ 1,900.00
Depreciation-computers $ 2,500.00
Total $140,000.00
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2002 CDBG Application Organization: The Literacv Council !
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6. Does the proposed project or activity meet one of the three national objectives .of the
CDBG program? Please check one of the objectives below that applies to the
proposal, and explain below that applies to the proposal, and explain how the project
or activity meets that national objective.
a. _X_ Benefits low and moderate-income persons as defined by the U.S. Department
of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least 51
percent of whom are low and moderate-income persons. See current income limit
schedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more
conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the
community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal
with major catastrophes or emergencies such as floods or earthquakes.
7. If the project or program is designed to meet the National Objective of providin9
benefit to low and moderate income persons, please estimate the number of persons
(or households) to benefit from the project and break that estimate down by income
group as follows:
a. Total number of persons or households who will benefit from the project (regardless of
income group):
700
~~ouseholds (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be low-
income (earning 51 % - 80% or less of the County Median income)?
133
c:Person~ouseholds (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be very low-
income (earning 50% or loess of the County Median income)?
560
~ouseholds (circle the applicable unit)
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2002 CDBG Application Organization: The Literacy Council
8. Check any of the following eligible activity categories that apply to the proposed
project or program: (Refer to CDBG regulations and Guide to Eliqible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
_X_ Special economic development
- Special activities by subrecipients
_X_ Public services
- Planning studies
9. Describe the need and the degree to urgency for the proposed project or program.
What would be the consequences if the proposed project or program is not funded in
the next year?
The need for literacy services in San Luis Obispo County is great and growing. The National
Institute for Literacy publishes adult literacy estimates. Their rating system uses 1 as the lowest
literacy level and 5 as the highest. The latest published data for our county (1996) shows that
17% of our population age 16 and older is at level 1- the lowest literacy level and 38% are at
combined levels 1 and 2. The major consequences of low literacy are:
Welfare: 75% of food stamp recipients perform at the lowest two levels of literacy.
50% of adults on welfare do not have a high school diploma or GED.
43% of adults with low literacy skills live in poverty.
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. 2002 CDBG Application Organization: The Literacy Council I
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Crime: 70% of prisoners perform at the two lowest literacy levels. ,
Continuing cycle: Children's literacy levels are strongly linked to the educational level of their
parents.
The most significant predictor for children to have success in school is for the
primary caregiver to have graduated from high school or have aGED.
Children of parents who are unemployed and have not completed high school
are five times more likely to drop out of school.
Literacy is often the first step for a person to become a productive and contributing member of
their community. Better English language skills easily translate into better jobs and higher
wages for our learners. With better jobs and higher wages our learners become active
productive participants in their communities. Because our service is provided one-to-one or in
small groups, our learners are provided with the level and type of instruction specific to their
unique needs. Our tutors are prepared to help with such necessary skills as filling out job
applications, learning job specific vocabulary, attaining a driver's license, preparing for the GED
test, and studying for the citizenship test. They are also prepared to teach parents to read to
their children and to help teens improve their English language skills. Often, a mentoring
relationship develops wherein self-esteem and life skills are modeled and leamed.
The recruitment, training and retention of volunteer tutors are expensive, on-going, and labor-
intensive efforts. We offer monthly tutor trainings conducted by Literacy Council staff. Each
training graduates, on average, fifteen new tutors. The trainings are twenty-four hours over a
three-day period. Most tutors work one-on-one or in small groups of two or three learners per
tutor. This low tutor-Ieamer ratio builds bonds between tutors and learners and is an extremely
effective teaching strategy. However, it requires a large and constantly replenished pool of
tutors, as well as, staff support, books, and materials. Without ever increasing funding, the
Literacy Council would not be able to respond to the demand posed by the ever increasing
number of individuals in San Luis Obispo County needing to leam basic English language skills.
Recruiting, training, and retaining tutors constitute one component of what the Literacy Council
needs to do in order to provide its services. The other crucial component is the assurance that
each individual that seeks our help can ultimately achieve the goal of reaching a literacy level
that will improve his/her overall quality of life. Consistent and new funding sources help the
Literacy Council provide the program, books, and materials to leamers and to individuals on our
waiting lists hoping to be leamers. The Literacy Council effectively serves all of San Luis
Obispo County, as well as providing special programs such as the one at the Grizzly Academy.
In order to grow and maintain the integrity of its program, the Literacy Council needs qualified.
professional staff to administer, create, and actualize a viable literacy program that affects every
community in our county.
If the Literacy Council were not funded next year the consequences would be:
1. The inability to recruit and train the needed number of tutors.
2. The increase in numbers of potentialleamers on waiting lists.
3. Not having enough books and materials.
4. Loss of staff to positions that promise better wages and benefits.
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. . 2002 CDSG Application Organization: The Literacy Council
10. Please describe the specific organization(s) method to implement the proposed
project or program: (single or multiple group, with roles; public agency?; non-
profit?; for-profit?; experience in operating similar programs; etc.).
The Literacy Council, founded in 1983 as a private non-profit, utilizes the following method to
implement its program:
I
1. Have a diverse and active board of directors that is diligent in overseeing a non- I
profit organization
2. Have a competent staff that is capable Df administrating and coordinating the
program/so
3. Secure funds from both the private and public sector.
4. Uphold accurate accounting of funds.
5. Advertise for volunteer tutors.
6. Be accessible to all potentialleamers.
7. Offer well designed tutor pre-service and in-service trainings taught by
experienced instructors.
8. Maintain a well-trained pool of volunteer Center Directors and tutors.
9. Research for best books and materials and have them accessible to all tutors
and leamers.
10. Assure that each lea mer has a leaming plan specific to their individual English
language learning needs.
11. Track leamer progress.
12. Keep data bases of learners and tutors.
13. Collaborate with other agencies whose clients may need our services.
14. Participate in other organizations such as United Way Agency Relations, the
Children's Services Network, the SLO Chamber of Commerce's Diversity Council
and the Planned Giving Council.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge.
~" -lA 1J4u/r '0,; {.{.A c-r tcL. fJAvtJ.-tA.-,,2. 0, ~ I
. Signature Date
Bernadette Bernardi Executivp- Dirpc:t:or
Printed or typed name Title
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South Central Coast SMALL BUSINESS DEVELOPMENT CENTER
3566 S. Higuera Street, Suite 100 . San Luis Obispo, CA 93401
(877) 549-8349' (805) 549-0401 . FAX: (805) 543-5198
E-mail: sccsbdc@arrival.net . www.smallbusinessinfo.org
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RECEIVED
October 29, 2001 OCT 2 9 2001
Theresa McClish, CDGB Coordinator CITY OF AfmOYG GRANDE
City of Arroyo Grande COMMUNITY DEVELOPMENT DEPT.
214 E. Branch
Arroyo Grande, CA 93420
RE: CDGB APPLICATION
Dear Ms McClish,
Attached is an application/proposal request for 2002 CDBG funding from the City
of Arroyo Grande for the Cuesta College Small Business Development Center
Program.
This program provides business technical assistance to the small business
community. We work with and assist businesses via one-on-one consulting,
research support, access to capital information, loan packaging and a variety of
other business topics. We also offer a menu of workshop and training courses
for small business.
Cuesta College is requesting $5,000 of CDGB funding, which will allow us to
provide 167 hours of direct client services specifically designed to assist your
business community.
If you have any questions after review the proposal, please feel free to call me at
(805) 549-0401.
Thank you for your consideration of this request.
Best wishes,
f}~ flr
David Ryal
Director
Partnership of Cuesta College' Allan Hancock College' Santa Barbara City College' State of Califomia . U.S. Small Business Administration
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COUNty OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2002 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for
Proposals before completing this proposal. A copy of a HUD-prepared CDBG
eligibility guidebook is available upon request from county staff. Also, please
call county and/or city CDBG staff with any questions about how to complete
the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and
phone number:
Cuesta College Contact: Edwin Pearce - (805) 546-3121
P.O. Box 8106 or
San Luis Obispo, CA 93403-8106 David Ryal- (805) 549-0401
2. Title/name of proposed project or program:
Cuesta College - South Central Coast Small Business Development Center
Provide business consulting for existing and start-up businesses for CALWORKS recipients
and other low tD middle income residents and business owners in San Luis Obispo County
and other CDGB jurisdictions.
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit from the
proposed project or program. For projects, describe the location of the
project (be as specific as possible, e.g. street address). For programs, state
the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please include a schedule of
project/program milestones.
The Cuesta College Small Business Development Center provides hands on assistance
to residents who are interested in starting a small busil'}ess as an alternative to finding
employment at a local business. The SBDC also provides services to county based small
business. Our services include one-on-one business technical assistance. We provide
mentoring, guidance, research support, marketing strategies, business plan development
outlines, counseling, samples and reviews, and financial analysis. Our pool of consultants
consists of legal, financial, marketing, international trade, agriculture, loss prevention,
business plan, technology and human resource specialists.
The Cuesta College SBDC also offers a wide range of workshops to help existing
businesses and start-up preventures. These offerings include; Start-up Business
Orientation, Access to Capital, Introduction to E-Commerce, How to Market your Product or
Service and How to Buy Advertising.
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2002 CDBG Application Organization: Cuesta College - Small Business Development Center
SDecial Proiects:
Entrepreneurial Trainina in Enalish and Spanish - this 36-hour course guides the
participants through the steps of business plan development and start-up issues. (The saoc
concluded a class in Spanish, which was held in Paso Robles and had twenty-two graduates, in
October 2001.)
Government Procurement Workshops - these programs are designed to help small
business take advantage of opportunities to do business with government at various levels.
Both federal and state agency representatives take part in the programs offered.
Export Trainina - ExportWise is a six-week - twenty-four hours course, which provided
information on government regulations both home and abroad, export financing and lines of
credit, distribution networks and other necessary issues to do international trade.
Earthauake/Emeraency Preparedness Workshops - This half-day training prepares small
businesses to be ready for disasters. How to inventory, protect personnel and customers, and
how to be ready to be ready to re-open after a disaster.
Aariculture Entrepreneurial Train - this is a ten-week - thirty hours entrepreneurial program
that will focus on the Ag industry. Special focus will be given to wineries and the agtourism
industry. Program is produced by NxLevel, an entrepreneurial training component of the
University of Colorado.
Start-up Business Preparation - this four-week course will be offered at the Creekside
Resource Center. The course is designed specifically for CALWORKS recipients and low
income residents. Topics include: 1) Determining the right business for you; 2) Personal
Finances and Credit Counseling; 3) Business Start-up Orientation; and 4) The Business Plan.
(This program is a collaboration with Consumer Credit Counseling Service and SCORE).
4. Total amount of CDBG funds requested: $ 49,000
Please identify the jurisdiction(s) you are applying to: Cuesta College is applying to the
County of San Luis Obispo, and the cities of Arroyo Grande, Atascadero, Grover Beach, Paso
Robles and San Luis Obispo.
If you are requesting CDBG funds from more than one jurisdiction, please break
down the amount shown above by the jurisdiction listed below.
City of Arroyo Grande: $5,000 City of Paso Robles: $5.000
City of Atascadero: $3.000 City of San Luis Obispo: $8.000
City of Grover Beach: $3,000 Unincorporated community of:
County-wide: $25.000
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2002 CDBG Application Organization: Cu~sta College - Small Business Development Center
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 49,000
2. Other funds (please describe below) $300,000.
Total Revenues $349,000
.The funds are provided by the U.S. Small Business Administration - $180,000, and
California Technology, Trade and Commerce Agency - $120,000. Federal and state
contributions are for delivery of services for both San Luis Obispo and Santa Barbara Counties.
Santa Barbara County 2001 commitment has been for $ 60,000.
a. Expenditures: List below by item or cost category.
Acc!. # Item Amount
1000 Directorl Administration $ 2,000
2000 Clerical support $ 8,000
3000 Fringe benefits $ 5,600
5000 Consultant reimbursement $20,400
Operational expenses $ 7,000
Emergency Preparedness Workshop $ 2,000
Entrepreneurial Training - Spanish $ 4,000
6. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies
to the proposal, and explain below that applies to the proposal, and explain
how the project or activity meets that national objective.
a. X Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See
current income limit schedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one
or more conditions that contributed to the deterioration of the area.
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2002 CDBG Application Organization: Cues1:a College - Small Business Development Center
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare
of the community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes. '.
The SSOC program works with low to moderate-income residents and small business
owners of San Luis Obispo County. These individuals would not be able to afford the services
for business technical support from the private sector.
Working with this classification of residents, the SSOC program provides information and
guidance for determining if self-employment is a viable option for obtaining/creating a job. Many
of these businesses are home-based.
Working with small business owners, the SSOC program assists in business expansion,
which helps to create jobs for the residences countywide.
The SSOC program also provides assistance with access to capital. This comes in the form
of loan packaging assistance and developing a working relationship with the various funding
options available to bring positive economic impact to San Luis Obispo County. These options
include; bank financing, SSA loan guarantees, referrals to the Economic Vitality Corporation of
San Luis Obispo County's revolving and micro loan programs, California loan guarantee
programs and other forms of financing.
7. If the project or program is designed to meet the National Objective of
providing benefit to low and moderattt income persons, please estimate the
number of persons (or households) to benefit from the project and break that
estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project
(regardless of income group):
90 Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
low-income (earning 51% - 80% or less of the County Median income)?
55 persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
very low-income (earning 50% or loess of the County Median income)?
35 Persons/households (circle the applicable unit)
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2002 CDBG Application Organization: CtJesta College - Smali Business Developaent Center
8. Check any of the following eligible activity categories that apply to the
proposed project or program: (Refer to CDBG regulations and Guide to Eliaible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
_ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations,
and/or farms
- Removal of architectural barriers
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
- Code enforcement
_ Historic preservation
- Commercial or industrial rehabilitation
-1L Special economic development
_ Special activities by sub recipients
Public services
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_ Planning studies
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2002 CDBG Application Organization: Cw!sta College - Sma1i Business Deve10paent Center
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or
program is not funded in the next year?
The Cuesta College Small Business Development Center (SBDC) is the only agency of its
kind in San Luis Obispo County. The mission of the SBDC is to provide business technical
assistance to existing business and pre-venture small businesses (residents) that they may not
be able to afford on their own or that they may not have access to in their community.
The SBDC program is funded by a grant from the California Technology, Trade and
Commerce Agency. These funds are a combination Df state and federal (non-CDGB) funding.
Many of the services provided by the center are at no out-of-pocket costs to the client.
The primary assistance the SBDC provides is one-to-one counseling for the business client.
We assist and mentor small business in the development of business plans, marketing
strategies, personnel issues, government procurement proposals, loan packages, certifications,
licensing and permit requirements and a variety of other business related topics. The S8DC
also offers a menu of small business workshops and seminars, as well as entrepreneurial
training in English and Spanish arid in-depth educational programs for e-commerce,
international trade and agriculture.
Based on the business demographics provided in the 2001 Economic Outlook Publication
presented by the University of California at Santa Barbara, 78% of all San Luis Obispo County
businesses have fewer than 100 employees. Based on size standards set by the U.S. Small
8usiness Administration (SBA), over 90% of the county" businesses would be classified as
small business. There are now over 6,200 businesses in the county.
Over 85% of the jobs created in this county are created by small business and people opting
fDr self-employment. Thus, it is imperative to provide as much support as possible to aid small
business to expand and to help individuals be successful in opening a small business.
In the last completed calendar year, the Cuesta College SBDC served 80 clients, which fall
into the county's category of below moderate income. Three hundred and twenty-five (325)
hours Df consulting have been dedicated to this target population. Many more have taken
advantage of the workshops that are offered Dn a monthly basis.
10. Please describe the specific organization(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience in operating similar
programs; etc.).
The Cuesta College SBDC will implement its program and projects with internal
capabilities via full-time staff and part-time consultants. The S8DC will also implement
projects with developed partnerships.
The partnerships, which the two-year old SBDC program has developed include, the
Economic Development Corporation of San Luis Obispo County, Consumer Credit
Counseling Service of San Luis Obispo County, Private Industry Council, the chambers
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2002 COSG Application Organization: Cui'sta College - Smal:f Business Developaent. Center
of commerce in Arroyo Grande, Pismo Beach, Los Osos, Morro Bay, Atascadero, Paso
Robles, Grover Beach, and San Luis Obispo, the Main Street Associations of
Atascadero and Paso Robles, Cal-Poly - San Luis Obispo, Mission Community Services
Corporation, the U.S. Small Business Administration, USDA, U.S. Department of
Commerce, California Technology, Trade and Commerce Agency, California
Department of General Services, the Service Corp of Retired Executives (SCORE),
financial institutions within the county, Pismo Beach Business Improvement Group and
the Arroyo Grande Village Improvement Association.
The SBDC will also provide resource through Cuesta College's Institute for
Professional Development and Community Education.
Cuesta College has provided these type of services since 1995 through its Business
Assistance Center, which operated as an outreach office for the SBDC program. .In 1999,
Cuesta College was finally awarded a full-service contract to provide the above mentioned
services. Our performance as an outreach office lead to the college being designated by the
State of California as the lead center for services tD both this county and Santa Barbara County.
The consulting program is ongoing. The basic workshop offering are done on a
monthly basis. Special projects are implemented on the basis of need and interest.
The SBDC can provide services at our main location: 3566 S. Higuera Street,
suite 100. We also provide services at Cuesta College's North Campus in Paso Robles.
And finally, we meet with clients at their business locations and can see them at any
office space made available to us by chambers of commerce.
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
~.I-t./~ October 29. 2001
Signature Date
Susan Dressler. Ed.D. Vice President. Instruction
Printed or typed name Title
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10.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ft'
SUBJECT: CONSIDERATION OF MODIFICATIONS TO THE LEVEL OF SERVICE
POLICY AND TRAFFIC STUDY GUIDELINES
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
It is recommended the City Council review and approve the recommended modifications
to the Level of Service (LOS) Analysis and Traffic Study Guidelines.
FUNDING:
There are no funding impacts as a result of the proposed modifications.
DISCUSSION:
On February 22, 2000 the City Council adopted an LOS Policy and Traffic Study
Guidelines. The policy and guidelines were established to standardize traffic studies by
assuring that consistent data collection and method for analysis is used, a standard
presentation format is used and only feasible mitigation measures are proposed. These
guidelines have assisted developers and consultants in preparing traffic studies that
meet the City's expectations.
The proposed modifications to the policy and guidelines have been developed to
address questions and concerns that have been identified over the past year.
Recommended Modifications:
1. The San Diego Association of Govemments (SANDAG) Guide of Vehicle Traffic
Generation Rates shall be used to develop trip generation data. Generation data
shall not be more than five years old. The preferred method of calculating trip
generation estimates for new development is to perform local traffic studies for
similar land uses.
2. Traffic counts used in traffic studies shall be no more than three years old, and shall
be collected after all new development in the vicinity of the traffic count location has
been occupied.
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CONSIDERATION OF MODIFICATIONS TO THE LEVEL OF SERVICE POLICY AND
TRAFFIC STUDY GUIDELINES
FEBRUARY 12, 2002
PAGE TWO
3. Baseline and Cumulative trip generation and distribution shall consider all planned
development projects, including those planned within adjacent jurisdictions that
impact roadways in the City and in the vicinity of the project.
4. Baseline and Cumulative development projects shall be obtained by the applicant
from all appropriate jurisdictions, and shall be approved by the Arroyo Grande
Community Development Department prior to distributing trips on the local roadway
network.
5. All traffic studies shall provide trip distribution for the baseline and cumulative
projects.
6. All data adjusted factors, including seasonal adjustment factors, directional split and
peak hour factors, shall be approved by the Public Works Department prior to
conducting the traffic analyses.
7. If the projected traffic at an intersection decreases the LOS for any individual
movement below LOS C or by at least two levels (e.g. LOS A to LOS C) conditions
contributing to the decrease in LOS shall be addressed in the text of the report.
Mitigation for individual movements may be required even if that intersection as a
whole is operating above LOS C.
8. Where deficiencies exist, mitigate to an LOS 'D' at a minimum and plan
improvement to achieve LOS 'C' (LOS 'E' or 'F' unacceptable = significant adverse
impact unless State of Overriding Considerations or CEQA Findings approved). The
design and funding for such planned improvements shall be sufficiently definite to
enable construction within a reasonable period of time.
9. A number of options to determine the point at which a study is necessary were
investigated including determining the trips generated by area of the City or land
use. Each alternative would require a separate traffic analysis to determine the
number of trips and would be complex to implement. Therefore a traffic study will be
required for a development when the projected trip generation during any peak hour
is equal to or greater than 20 trips.
10. The guidelines also reference traffic count data provided by the City. The City has
received a proposal to perform this work, which will be used for calibrating the City's
Traffic Model. Additional updates can be performed on a routine basis. Generally,
updates will be performed every three years. to keep the model current with change
in traffic volumes and patterns. Funding for this work could be accomplished from
existing Traffic Impact fees and a portion of a fee to the project applicant.
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CONSIDERATION OF MODIFICATIONS TO THE LEVEL OF SERVICE POLICY AND
TRAFFIC STUDY GUIDELINES
FEBRUARY 12, 2002
PAGE THREE
One option also proposed for implementation of the guidelines in order to minimize the
impacts on individual applicants is to contract with one traffic consultant to prepare all
required traffic studies. This will reduce the cost of the studies, time required and
improve consistency of the results.
These modifications and other minor changes are being proposed to provide additional
information and clarification of existing requirements to further enhance the
effectiveness of this policy. The modifications and clarifications listed above are
recommended for inclusion in the policy and guidelines.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
1. Approve the recommended modifications.
2. Do not approve the recommended modifications.
3. Provide direction to staff.
Attachment:
1. Traffic Impact Study Guidelines
2. Level of Service Comparison with Other Cities
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TRAFFIC IMPACT STUDY PREPARATION GUIDELINES
Responsibilities for Traffic Studies
Traffic studies may be required by the City in order to adequately assess impacts of a
development proposal on the existing and/or planned street system. These impacts
would typically be addressed in the "Traffic Circulation" section of an Environmental
Impact Report (EIR). If a full EIR is not required, a focused EIR, or an expanded initial
study addressing traffic impacts only, may be required. The decision to require an EIR
will be made cooperatively by the City's Public Works and Community Development
Departments.
A complete and thorough study will typically be required for a deyelopment proposal I
when the projected trip generation during any peak hour is expesteEl te exseeEl equal to I
or Qreater than 20 trips or the thresholds provided in Table 4-1. The City may
recommend an EIR or focused EIR on traffic for projects with a peak hour trip
generation of less than 20 trips because of safe access concems, public opposition to
the project, or when existing levels of service on area streets are at "D," "E," or "F."
This study will be the responsibility of the applicant. All traffic studies must be prepared
by a registered professional Traffic or Civil Engineer with adequate experience in
Transportation Engineering. The Engineer must be from the City's approved list of
Traffic Consultants. If required BY the EIR Committee, the applicant must contract with
the City for payment, and the City will contract with the Traffic Consultant selected by
the applicant from the City's approved list of consultants.
Upon submittal of a draft traffic study, the Public Works Department will review study
data sources, methods, and findings. Written comments will be provided. The developer
and the private engineer will then have an opportunity to incorporate necessary
revisions prior to submitting a final report.
Final reports must be completed and submitted within 14 days after staff comments on
the draft are returned to the consultant, or as otherwise dictated by contract. If this
requirement is not complied with, applications will be deemed incomplete and retumed
to the developer.
At the determination of the City Engineer, the applicant may be required to complete a
new traffic study if, after submitting an original traffic study for any of the above
applications, the land use intensity is increased or the land use is changed so that trip
generation is increased and the existing levels of service at area intersections are at
liD," liE," or "F."
All previous EIR's traffic studies relating to the development that are more than three
years old will have to be updated unless the City Engineer determines that conditions
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have not changed significantly. The City Engineer and Community Development
Director will determine when a supplemental or subsequent EIR is required.
If access points are not defined at the time the traffic study is prepared, an additional
traffic study may be required when access points are defined.
Transportation consultants preparing traffic studies are required to hold a meeting to
discuss projects with the City staff prior to starting the study. At a minimum, topics for
possible discussion at this meeting will include trip generation, directional distribution of
traffic, trip assignment, definition of the study area, intersections requiring critical lane
analysis, data collection and analysis, and methods of projecting cumulative traffic
demands at buildout conditions.
This meeting is intended to provide a firm base of cooperation and communication
among the City, the owner or developer, and the project's consultants in order to
forecast future traffic characteristics that realistically define traffic movement associated
with the proposed development. Specific requirements will vary depending on the site
location. Any traffic model input should be coordinated at this stage.
No traffic study will be accepted unless the EIR Work Scope, provided in Exhibit 1, as
filled out by the City prior to the consultant preparing the traffic study, and is adhered to
by the consultant unless otherwise directed by the City Engineer.
As a general rule, any intersection on the City's Crit'sal IRterseGtieR List as iseRtifies iR
the GeReFaI PlaR CiI'Glllati9n ElemeRt aRd located within two miles of the proposed
project will be automatically included in the EIR Scope of Work. Intersections beyond
this distance may be required based on the travel characteristics of each project. +!:Ie
City will sevele!! aRsllpdate a €lata base €If tFa#i9 9911Rts as l3ar-t 9f tl:le 1I!!99miRg CIP.
These Traffic counts wiU may be provided to the traffic consultant as available. I
Traffic Study Format
In order to provide consistency and facilitate staff review of traffic studies, the following
format must be followed as outlined below. A summary outline is provided in Attachment
7.
Introduction
The introduction portion of the report must contain the following:
a. Land Use, Site and Study Area Boundaries
A brief description of the size of the parcel, general terrain features, and location
within the City must be included in this section. In addition, the roadways that
afford access to the site, and are included in the study area, must also be
identified.
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The exact limits of the study area should be based on the potential impact of the
proposed project on the City's street network, and an understanding of existing
traffic conditions surrounding the site. In all instances, however, the study area
limits must be mutually agreed upon by the consultant and the City Engineer, and
justified in the report. These limits will usually result from initial discussions with
the City. A vicinity map which illustrates the site and study area boundaries, in I
relation to the surrounding transportation system, must be included. ,
b. ExistinQ and Proposed Site Uses
The existing and proposed uses of the site must be identified in terms of the
various zoning categories of the City. In addition, the specific use for which the
request is being made must be identified, if possible, since a number of uses
may be permitted under existing zoning ordinance. This information should
include the square footage of each use or number and size of units proposed
and, if applicable, the hours of operation of the use.
The intent of the traffic study is to evaluate worst case traffic impacts proposed
by zoning. If several different uses are permitted by the zoning, the land use with
the greatest overall traffic impact must be assumed for the study. I
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c. ExistinQ and Proposed Uses in Vicinity of Site and Site Access
A complete description of all unbuilt but approved developments within the study
area and their approved future uses must be provided. I
If approved uses are not available, a City approved estimate of the probable
future uses, based on zoning designations, should be provided. The latter is
especially important where large tracts of undeveloped land are in the vicinity of
the site, and within the prescribed study area.
The most current list of unbuilt but approved developments must be obtained
frQm the Planning Division Community Development Department. One hundred I
percent (100%) occupancy must be assumed for all developments in the
cumulative analysis.
A site plan must be included in the report, showing the proposed points of
access. If necessary, a separate large-scale blueprint of the site plan may
accompany the report.
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d. ExistinQ and Proposed Roadways and Intersections
Within the study area, the applicant must describe and provide volumes for
existing roadways and intersections including geometric and traffic signal control,
as well as improvements that have been funded by govemment agencies or
other developments. This list would include the nature of the improvement
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project, its extent, implementation schedule, and the agency or funding source f
responsible. An official list of projects must be obtained from the City. This would I
include the nature of the improvement project, its extent, implementation
schedule, and the agency or funding source responsible. A map must be
provided showing the location of such facilities or projects.
Proiect Trip Generation and DesiQn Hour Volumes
A summary table listing each type of land use, corresponding size, the average trip
generation rates used (total daily traffic and AM/PM peak hours of the street), and the
resultant total trips generated must be provided for the project site and all unbuilt but
approved projects, projects in process and projects with preapplications within the study
area. The current list of projects to be included in the cumulative analysis must be
obtained from the PlaRRiR~ DivisisR Community Development Department. I
Peak hour is defined as the period occurring during a weekday in a one-hour period
between 7:00 and 9:00 a.m., or 3:99 aRa to 6:00 p.m., or as determined by the City. The I
City Engineer should approve the peak hour to be analyzed prior to any additional data
collection efforts.
The calculation of design hour and daily traffic volumes used to determine study area
impacts must be based on the maximum area allowed under existing zoning (or
proposed zoning if the property is to be rezoned) and the following trip generation data
sources:
a. The trip generation rates provided in the Instit\,JtioR of TransporlatioR ERgiReer:s
San DieQo Association of Governments Trip Generation manual.
b. ReGeRt traffic volume counts shall not be less than three years old for an
acceptable number of similar existing uses if no published rates are available.
Counts of this nature must be acceptable to the City Engineer.
c. Additional sources from other jurisdictions, such as Caltrans, if approved by the
City Engineer. ,
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d. For mixed-use developments, if Institute of Transportation Engineers rates are I
used to estimate average daily traffic, the 12M peak hour of the street may be I I
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estimated by using 10% of total average daily traffic. Use of any other factor must
be validated by 24 hour traffic counts collected at 15 minute intervals.
e. Existing intersection and average daily volumes as collected for the study or
provided by.the City.
Use of percentage rates to account for passerby traffic may be considered, upon
approval of the City Engineer.
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Any internal trip reductions and modal split assumptions will require analytical support to
demonstrate how the figures were derived and will require approval by the City
Engineer.
Trip Distribution
The estimates of percentage distribution of trips from the proposed development to
destinations both within and outside the City must be clearly stated in the report. The
distribution estimates shall be reviewed and approved by the City prior to completion of
the report.
Market studies, employee address lists, driveway counts at adjacent uses, or other
information concerning origin of trip attractions to the proposed development, may be
used to check trip distribution projections.
A map showing the percentage of site traffic on each street, based on average daily
volumes, must be provided as part of the traffic study graphic material.
Trip Assionment
The directions of approach and departure of site generated traffic, via the area's street
system, must be presented in the report. The technical analysis steps, basic methods,
and assumptions used in this work must be clearly stated and approved by the City
Engineer.
The assumed trip distribution and assignment must represent the most logically traveled
route for drivers accessing the proposed development. These routes can be determined
by observation of travel patterns to and from existing land uses in the study area.
ExistinQ and Proiected Traffic Volumes
Graphics must be provided in the report that show the following traffic impacts for I
private access points, intersections and streets specified in the Traffic Study
Requirements form.
a. f..M. sAd P.M. peak hour site traffic (in and out) including tum movements.
b. f..M. sRd P.M. peak hour traffic totals including site generated traffic (in and out).
These volumes must include through and tuming movement volumes for current
conditions and a separate set of numbers, which include all projects, specified in
the cumulative analysis.
c. Any other peak hour which is determined by the City to be critical to site traffic
and the street system in the study area should be included in the graphics and
show the same information provided for the AM/PM peak hours; for example, I
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recreational, seasonal, and school related traffic may generate different peak
hour trips.
d. Actual counts of existing total daily traffic for the street system in the study area
at the time the study is prepared.
e. Projected total daily traffic for the street system in the study area, based on traffic
from the proposed development and counts of existing daily traffic obtained in
item "d." The component of the existing daily traffic, attributable to existing uses,
must be identified, as well as the increase in total daily traffic from proposed uses
in the project.
f. Projected total daily traffic for the street system in the study area, based on traffic
from the proposed development, counts of existing daily traffic obtained in item
"d" above, and traffic projections based on all projects specified in the cumulative
analysis.
Where necessary, volume projections for background traffic growth will be provided by
the City, or alternatively, a method for determining the volume will be recommended.
All total daily traffic counts must be actual machine counts and not based on factored
peak hour sampling. Latest available machine counts from Caltrans, er VeRtuFa Cel,lAty I
may be acceptable, if not more than one year old as approved by the City.
All new average daily traffic counts shall be collected a minimum of 72 hours in 15
minute intervals. Vehicle classification counts may be required. The City Engineer shall
approve traffic count locations and data analysis methodology prior to obtaining new
counts. All raw traffic count data shall be provided to the City Engineer in a Technical
Appendix separate from the Traffic Study.
Capacity Analysis
All impacted pUblic street intersections and private property access points to streets
adjacent to the proposed development, as specified in the EIR Scope of Work Form,
and within the limits of the previously defined study area, will be included in the
analysis.
The average A.M. aRs P.M., weekQay peak hour, and any other peak period specified I
by the City, will be tested to determine which peak hours need to be analyzed. Capacity
calculations should also include an analysis for cumulative impacts.
The capacity analysis methodology described in the Highway Capacity Manual shall be
used for all roadway facilities. At four-way stop sign intersections, estimates of delay
per vehicle and queue lengths on critical approaches must be provided.
Levels of Service
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Level of service "C" will be the Peak Hour design objective for all movements, including I
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cumulative traffic at build-out of the study area. I
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Where deficiencies exist, mitiaate to an LOS 'D' at a minimum and plan I
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improvement to achieve LOS 'C' (LOS 'E' or 'F' unacceptable = siQnificant
adverse impact unless State of OverridinQ Considerations or CEQA FindinQs
approved). The desian and fundin!:l for such planned improvements shall be
sufficiently definite to enable construction within a reasonable period of time.
The traffic study must recommend feasible mitigation measures to bring the intersection
Level of Service within acceptable standards, except where mitigation measures haye
already been identified and funded as part of the City's Traffic Mitigation Fee Program.
At such locations, interim measures to improve Level of Service that could be funded by
the development may be recommended.
The following interpretations of "Level of Service" have been provided:
Level of Service A: A condition of free unobstructed flow, no delays and all signal
phases sufficient in duration to clear all approaching vehicles.
Level of Service B: Conditions of stable flow, very little delay, a few phases are
unable to clear all approaching vehicles.
Level of Service C: Conditions of stable flow, delays are low to moderate, full use of
peak direction signal phase(s) is experienced.
Level of Service D: Conditions approaching unsuitable flow, delays are moderate to I
heavy, significant signal time deficiencies are experienced for I
short durations during the peak traffic period. i
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Level of Service E: Conditions of unstable flow, delays are significant, signal phase ,
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timing is generally insufficient, and congestion exists for extended '1
durations throughout the peak period.
Level of Service F: Conditions at forced flow, travel speeds are low and volumes are
well above capacity. This condition is often caused when vehicles
released by an upstream signal are unable to proceed because of
backups from a downstream signal.
For existing and future conditions, Levels of Service must be calculated by the method
outlined in Section 3 of this Technical Appendix. Where available, existing Levels of
Service will be certified and supplied by the City.
All Levels of Service must be provided with corresponding volume to capacity ratios.
The capacity of an intersection is defined as Level of Service E for the purpose of
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calculating V/C ratios. Drawings of Lane Configurations assumed in Levels of Service !
Calculations should be included in the report, as required by the City.
Traffic Sicnals
The need for new traffic signals will be based on warrants contained in the Caltrans
Traffic Manual, Manual on Uniform Traffic Control Devices and any additional warrants
established by the National or California Committee on Uniform Traffic Control Devices.
It must be noted that meeting the technical warrants does not necessarily justify the
need for a signal. Over-all system operations and traffic delay must be considered as
well.
In determining the location of a new signal, traffic progression is of paramount
importance. Whenever there is a conflict, State Standards will take precedence.
Pedestrian movements must be considered in the evaluation, and adequate pedestrian
clearance provided in the signal cycle split assumptions.
To provide flexibility for existing conditions and ensure optimum two-way signal
progression, an approved traffic engineering analysis must be made to properly locate
all proposed accesses that may require signalization.
The section of roadway to be analyzed for signal progression will be determined by the
City Engineer and will include all existing and possible future signalized intersections.
The progression pattem calculations must use a cycle consistent with current signal
timing policies of the City. i
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Cycle split assumptions must relate to volume assumptions in the capacity analysis of I
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individual intersections. and where computerized progression analysis techniques are I
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used, they must be of the type which utilize tuming movement volume data and I
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pedestrian clearance times in the development of time/space diagrams.
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The green time allocated to the cross street will be considered no less than the time I
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which is required for a pedestrian to clear the main street according to the Manual on I
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Uniform Traffic Control Devices Standards. I
Those intersections that reduce the optimum bandwidth, if a traffic signal were installed,
may be required to remain unsignalized and have turn movements limited by access
design or median islands.
Traffic Accidents
Traffic accident data for affected street corridors may be required for the study. The
study period will normally be three years. Such locations will be specified by the City
Engineer and data provided by the City.
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Where this is necessary, estimates of increased or decreased accident potential must I
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be evaluated for the development, particularly if the proposed development might I
impact existing traffic safety problems in the study area. Safety mitigation measures i
must be included.
Recommendations
In the event that an analysis indicates unsatisfactory Levels of Service on study area
streets or a significant impact by a development, a description of proposed
improvements that retum intersections to Level of Service "CO must be included, except I
at locations where the City has already identified a project to be funded by the Traffic I
Mitigation Fee Program. At such location, interim measures can be recommended that .1
would improve Levels of Service and which could be funded by the development. i
These proposals include projects by the City or Caltrans for which funds have been I
appropriated and obligated. The assumptions regarding all future street land ,
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configurations in an analysis will require approval by the City. In general, the ,
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recommendation section should include: I
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a. ProDosed Recommended Improvements f
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This section must describe the location, nature, and extent of proposed t
improvements to assure sufficient roadway capacity. I
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A plan drawing of each improvement should be provided showing the length, I
width, and other pertinent geometric features of the proposed improvements. I
Plan drawings are only necessary for major improvements that would result in I
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significant changes in circulation pattems, or where it is necessary to determine i
mitigation feasibility, as determined by the City.
b. LOS Analysis at Critical Point
A table must be provided clearly showing Levels of Service at critical I
intersections for the following scenarios:
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1. Existing conditions.
2. Existing plus project traffic without mitigation.
3. Existing plus project traffic with mitigation by funded project (engineering
measures).
4. Existing plus project plus cumulative traffic without mitigation.
5. Existing plus project plus cumulative traffic mitigated by funded projects
(engineering measures).
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Traffic Demand Management measures cannot be used for project specific or
cumulative mitigation measures. A list can be obtained from the City of funded
and unfunded projects. New mitigation measures not on this list will be
considered unfunded unless a funding source is identified in the text of the study.
No Levels of Service can be shown that include unfunded projects as part of the
mitigation measures. Tables should show mitigation with funded engineering
projects. TDM mitigation measures should be presented separately. Footnotes
may be included, or narrative discussion which described unfunded
recommendations.
c. Funded Proiects
Projects that are assumed to be funded must be only those that are on the City's
Official list of funded projects which is available from the Public Works
Department. Funded projects will include only those that are in the City's CIP
and projected to be constructed within five years of the date of the traffic study.
The report must include a table showing all projects funded by the City's Capital
Improvement Program that are to be used as mitigation measures.
d. Traffic Volume Proportions
Percentages based on the traffic impact analysis may be required to determine
the proportion of traffic using various public improvements (both existing and
proposed) from several developments within the study area. This apportionment
will not apply to Traffic Mitigation Fees but to the construction of improvements
adjacent to the project, which may be shared by other new developments. I
!
e. SiQnificant Impact at Siqnalized and UnsiQnalized Intersections I
I
A project has significant traffic impacts when: I
1. The addition of project traffic to a signalized intersection exceeds the I
thresholds provided in the following Table. I
,
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TABLE 1
SIGNALIZED INTERSECTION THRESHOLDS OF SIGNIFICANCE I
FOR TRAFFIC IMPACT STUDIES I
THRESHOLD CRITERIA GUIDELINES BASED ON PROJECTED TRIPS
GENERATED FROM PROJECT
PROJECT PEAK
LEVEL OF PER LANE PEAK HOUR TOTAL PROJECT PEAK HOURS TRIPS
SERVICE TRIPS ADDED TO HOUR TRIP ENTERING A
(LOS) CRITICAL MOVEMENTS GENERATION CRITICAL
INTERSECTION
C >45 150-540 90-180
D >15 50-180 30-60
E >10 30-120 20-40
F >5 15-60 10-20
2. The Project's access to a major street requires an access that would
create an unsafe situation or a new traffic signal, and/or major revisions to
an existing traffic signal.
3. The Project adds traffic to a street with design features (e.g., narrow width,
roadside ditches, sharp curves, poor sight distance, and inadequate
pavement structure) that may cause potential safety problems with the
addition of project traffic.
4. The addition of project plus cumulative traffic to a signalized intersection I
increases thEi delay by 2 or more levels of service if the intersection is
currently operating at LOS A or B, or contributes traffic to an intersection I
operating below LOS C and meets thresholds defined in Table 1.
!
If the above thresholds are exceeded, the Developer may be required to
construct improvements or implement other methods to reduce the level of
impact to insignificance. The thresholds of significance identified above ,
assume full contribution to the Traffic Mitigation Fee Fund. ,
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The addition of project, or project plus cumulative, traffic to an unsignalized intersection ,
I
increases the level of service to an unacceptable level (less than LOS C). Level of
Service shall be determined by the Highway Capacity Manual.
Revisions to Traffic Study
Revisions to the traffic study must be provided, as required by the City. The City will
determine whether revisions are necessary. The need for revisions will be based on the
completeness of the traffic study, the accuracy of the data, the thoroughness of the
11
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impact evaluation, the compatibility of the study with the proposed access and
development plan, and other considerations.
Executive Summarv
The Executive Summary of the report must be a clear, concise description of the study
findings. It is anticipated that the report's final chapter will serve as an executive
symmary at the front of the Final full report. It must include a general description of all
data, project scope and purpose, findings, conclusions, mitigation measures, and
recommendations. Mitigation Measures shall be identified by bullet line items other
prominent pagination.
Technical publications, calculations, documentation, data reporting, and detail design
must not be included in this section. The Executive Summary should be no longer than
one page, complete in itself, and not dependent on supplementary data included by
reference.
Technical ReQuirements of Final Report
The Final Report must also meet the following requirements:
a. Computerized Analysis
All computerized analysis output sheets and supporting raw count data, both
ADT and tuming movement, and intersection delay data must be submitted with
draft reports for review. All assumptions used in the calculations must be
referenced to the appropriate table, chart or page in the approved publication
(e.g., V/C ratios, operating speeds, etc.). Calculations must be comprehensive
and presented in a clear manner.
b. Graphics
All maps and graphics involving improvements must be drawn to scale with
roadway geometrics appropriately dimensioned (e.g., street width, lane widths,
etc.). Intersection geometrics must include bus stops, parking areas, pedestrian
crossings, driveway locations, etc.
c. Pass-by Factors
Pass-by factors are to be used to reduce the estimated additional total daily
traffic to street(s) serving a proposed development. They are not to be applied
directly to reduce trip generation and tuming movement volumes at driveways
serving the proposed development.
12
e. Raw Count Data
All raw traffic count data (including average daily volume and peak hour turning
movement) and analysis work sheets must be provided in the Appendices of the
report. Computer printouts may be used as part of the report.
Deliverables
Three copies of the staff review draft technical report and the draft Executive Summary
must be submitted for City review to the City Engineer.
At least eight copies of the proposed final technical report, including the final Executive
Summary, must be submitted. Reports must be bound on the left-hand edge, 8-1/2" x
11" format, printed on one side. Maps may be no larger than an 11 x 17" foldout. After
the City Engineer approves the proposed final report, the consultant shall submit eight
copies of the final Traffic Study.
I
13 H_~
EXHIBIT 1
TYPICAL TRAFFIC STUDY CONTENTS
1. TITLE PAGE (Project Name, Number, Date, Name and Address of Company,
Licensed Engineer, Stamp and Expiration)
2. EXECUTIVE SUMMARY (No more than two pages)
3. TABLE OF CONTENTS
4. LISTING OF FIGURES
5. LISTING OF TABLES
6. INTRODUCTION
a. Land Use, Site and Study Area Boundaries (Provide map)
b. Existing and Proposed Site Uses
c. Existing and Proposed Uses in Vicinity of Site (Provide map)
d. Existing/Proposed Roadways and Intersections (Provide map)
7. PROJECT TRIP GENERATION AND DESIGN HOUR VOLUMES (Provide table)
8. TRIP DISTRIBUTION (Provide figure)
9. TRIP ASSIGNMENT (Provide figure)
10. EXISTING AND PROJECTED TRAFFIC VOLUMES (Provide figure for each
item)
a. Existing P.M. Peak hour site traffic (including turning movements)
b. Projected P.M. Peak hour site traffic including Existing and Project (including
tuming movements)
c. P.M. Peak hour total traffic including site existing, project and cumulative
traffic
d. Any other Peak hour necessary for complete analysis
e. Total daily existing traffic for street system in study area
f. Total daily existing traffic for street system in study area plus project traffic
g. Total daily existing traffic for street system in study area plus project traffic
and cumulative traffic from build-out of approved projects
1
11. CAPACITY ANALYSIS (Provide Analysis Sheets in Appendices)
12. TRAFFIC SIGNALS (Provide analysis Sheets in Appendices)
13. TRAFFIC ACCIDENTS (OPTIONAL) (Provide Collision Diagrams and Accident
Rate)
14. PARKING ANALYSIS
15. RECOMMENDATIONS
a. Proposed Recommended Improvements
b. Volume/Capacity Analysis at Critical Points
c. Traffic Volume Proportions
d. Funded Projects
e. Significant Impact
NOTE: Information required on figures may be combined provided that the
information is clearly legible.
16. APPENDICES
References
Level Of Service Calculation Sheets
Trip Generation Sources .
Count Sheets
Definitions
Intersection Lane Configuration Drawings
Signal Warrant, Timing, Progression Calculations
Data for Delay, Passer-by and Origin-Destination Studies
Parking Study Analysis and
TM:28-263.doc
2
~--- --.-
Level of Service Comparison with Other Cities
City of Santa Barbara:
. Traffic studies are required at the discretion of City Staff.
. 1 contributed trip through a impacted intersection requires a EIR.
. Impacted Intersection are determined through the Intersection Capacity
Utilization Method (ICU method). Volume over Capacity v/c<O.77 is the
threshold for an impacted intersection.
. They have found that the Highway Capacity Manual is inconsistent,
and difficult to understand for Decision Makers.
County of Santa Barbara:
- Traffic studies are required if a project contributes 50 peak hour trips or more.
- Impacted intersections are determined through the Intersection capacity
Utilization (ICU Method). Volume over capacity (v/c).
. LOS standard is C for most intersections. Intersections in urban zones may be D.
City of San Luis Obispo:
. Any project contributing 100 or more peak hour trips.
. Any project believed to impact existing facilities as described in the
attached table.
City of Ventura:
. Any project generating 10 or more Peak Hour Trips
. Any Project located in the Dja; Area Plan that impacts SR 33
City of Santa Maria:
. The necessity for a traffic study is at the discretion of the City
staff based on the existing conditions of the local road network,
and the size of the project.
City of Pismo Beach:
. The necessity for a traffic study is at the discretion of the City
staff based on the existing conditions of the local road network,
and the size of the project.
City of Morro Bay:
. The necessity for a traffic study is at the discretion of the City
staff based on the existing conditions of the local road network,
and the size of the project.
City of Grover Beach:
. The necessity for a traffic study is at the discretion of the City
staff based on the existing conditions of the local road network,
and the size of the project.
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11.a.
MEMORANDUM
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~
SUBJECT: FISCAL YEAR 2001-02 MID-YEAR BUDGET STATUS REPORT
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
It is recommended the City Council/Agency Board:
. Approve detailed budget adjustments and recommendations as shown in Schedule B.
. Approve Schedules A through E included in the Mid-Year Budget Status Report.
. Approve (Deny) requests for additional appropriations in the General Fund.
FUNDING:
The requested actions will impact several fund budgets as outlined in the Mid-Year Budget
Status Report and supporting schedules. The General Fund ending balance will be impacted
by the approval of the recommended revenue and appropriation adjustments as follows:
Projected Fund Balance at First Quarter Report $1,056,800
Audit Adjustments 316,000
Revision of Revenue Estimates 190,000
Increase in Transfers-In 6,300
Proposed Expenditure Adjustments 170,000)
Total Increase to General Fund Balance 442.600
Adjusted Fund Balance 6/30/2001 ~
DISCUSSION:
Each year, the City Council adopts a budget, which commits resources to the
accomplishment of its policies. The Financial Services Department routinely prepares
quarterly bUdget updates for the City Council.
The purpose of the City's Mid-Year budget review is to:
. Compare revenues received and expenditures made to bUQgeted amounts to determine
appropriate adjustments.
. Report on Departmental accomplishments.
--~-----_.- ---"------
MID-YEAR REPORT
FEBRUARY 12, 2002
PAGE 2
. Provide a link between the City budget, the financial records, and the independent
financial audit.
. Compare current revenues and expenditures against the prior fiscal year.
SUMMARY OF KEY MID-YEAR POINTS:
. The 2000-01 Fiscal Year audit has been completed and the Annual Financial Report is
being presented to the City Council on February 12, 2002. The audited Fund Balances
reported in the Annual Financial Report have been incorporated into Schedules A,
Unreserved Fund Balance-Control and Schedule D, Unreserved Fund Balance - Mid-
Year Changes. The total Citywide Fund Balance reported at June 30, 2001 is
$11,853,233.
. The current projected available General Fund Balance for June 30, 2002 is $1,499,381,
an increase over the first projected fund balance of $1,168,555 published in the FY 2001-
02 Annual Budget. This projected Fund Balance assumes revenues are received exactly
as budgeted, all budget expenditures are made, and all capital transfers required by the
CIP Program are completed. Historically the General Fund has not been required to
fund all budgeted capital transfers and expenditures at year-end are traditionally less
than budgeted. Therefore it is likely that the June 30, 2002 General Fund Balance will
be greater than the $1,499,381 projection. However, there are also usually
recommended carryover funds for ongoing projects, which will likely reduce the actual
"available" fund balance at the beginning of the next fiscal year.
. The projected General Fund Balance for June 30, 2002 of $1,499,381 meets, for the first
time, the City Council goal of establishing a fund balance reserve of 15% of expenditures.
Staff is gratified that this goal, first established in September 1995, has been achieved.
. The budget for General Fund revenue is being increased by approximately $190,300.
The increase is primarily the result of the State reimbursements of costs incurred by the
Fire Department to respond to the Leonard Incident ($16,000), the Madera Staging
($2,300), Darby Incident ($9,500), and the Creek Fire ($5,250); and a review of revenues
received to date ($157,250). The detail of these adjustments may be found beginning on
Page 8 and Schedule B (Page 23) of the report.
. The Parks, Recreation, and Facilities Department request an increase of $15,100 to
appropriation accounts. These adjustments are the result of increased building
maintenance ($7,000), the use of temporary agency personnel to staff a position
temporarily vacant ($7,500), and recruitment expenses ($600).
. The unexpected loss of two staff members in the Financial Services Department resulted
in $10,400 in unbudgeted expenses. The Department requests additional appropriations
of $9,100 for the use of temporary agency personnel during the recruitment period; $200
for employee physicals for two. new employees; and $1,100 for advertising, interviewing,
and other related expenses.
. A jail facilities inspection by the Health Department revealed an unserviceable toilet in Cell
2. In order to maintain the Health Department certification for operating a detention
i
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MID-YEAR REPORT
FEBRUARY 12, 2002
PAGE 3
facility, all plumbing devices must be serviceable. An additional appropriation of $2,800 is
needed for the necessary repairs.
. At the January 22, 2002 meeting, the City Council appropriated $2,000 for Traffic Way
Area Strategic Planning. The planning objectives will be to assess existing business
needs and identify options for land uses and Redevelopment opportunities.
. An additional $50,000 appropriation is requested for power costs in the Water Fund. The
loss of surplus Lopez water necessitated the pumping of well water to meet current City
needs. Electrical rate increases and the need to use electrical pumps to produce water
resulted in higher than expected power costs. An additional $5,000 has also been
requested by the Public Works Department for repair costs to Water Well Number 5 and i
Number 8 electric motors. I
. Carryover appropriations are recommended for CDBG projects approved but
uncompleted in Fiscal Year 2000-01. Estimated revenues of $126,747 offset an I
I
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appropriation of $119,747 for approved CDBG projects.
. The Management Reporting System focus on departmental accomplishments and key
issues in progress is presented as a separate section at the rear of this report. Each
department /division reports the work accomplished during the first half of the fiscal year I
toward an improved City government. Also reported is the prc>gress toward those on- I
going projectslwork efforts that will continue into the remaining quarters.
. Approve the following Schedules A through E, included in the Mid-Year Budget Status
report that summarizes budget adjustments.
A. Unreserved Fund Balance-Control. i
B. Recommended Adjustments.
C. Adjustments to Fund Balance.
D. Unreserved Fund Balance-Mid-Year Changes. I
E. Two Year Comparison of Mid-Year Revenues and Expenses.
I
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City of
Arroyo Grande
.rfI'NflJ t:jM"JI
Where Quality Coonts
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MANAGEMENT REPORTING SYSTEM I
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MID-YEAR BUDGET STATUS REPORT ,
FISCAL YEAR 2001-02
February 12,2002 I
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31. 2001
FUND: GENERAL FUND I
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DEPARTMENT: CITY ADMINISTRATION
Mid.Year Accomplishments
. Coordinated development of the Village Streetscape Enhancement Plan. I
. Coordinated implementation of broadcasting City Council meetings on cable television I
and institution of the PEG access fund to finance the programming.
. Implemented the public participation program for the East Grand Avenue Master Plan
process.
. Facilitated development of Executive Team value statements.
. Developed planning strategy for drainage improvements at Tally Ho Creek.
. Implemented process for review and approval of requested rate increase by South
County Sanitary Service.
. Completed successful Community Development Director recruitment process.
. City Manager was selected and served as Vice President of the Central Coast Cities
Self Insurance Fund.
. City Manager was selected and served as the Vice Chair for the Central Coast Area
Managers Group.
. Oversaw the successful transition to contract with the San Luis Obispo County
Information Services Department for computer maintenance.
Key Issues I Work Efforts In Proaress
. Coordinating development of two potential development agreements with proposed
projects on East Grand Avenue.
39
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. Working with residents, representatives of Salmon Enhancement, Central Coast
Resource Conservation District, Fish & Game, Fish & Wildlife, and Village Glen
Homes to implement short-range improvements to prevent flooding on Tally Ho Creek
this year.
. Developing strategies for improvements to City Hall to achieve ADA compliance and
expand existing office space.
. Overseeing development of City-wide value statements and program to include all
City employees.
. Coordinating Sexual Harassment Training for all City employees.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 . December 31. 2001 I
FUND: GENERAL FUND I
DEPARTMENT: ADMINISTRATIVE SERVICES I
Mid.Year Accomplishments
. Completed a comprehensive update, reorganization, and republication of the City's
Municipal Code to provide the Council, the Courts, the public, and staff with a more
user-friendly reference document of the City's laws.
. Edited, published, and mailed the City newsletter, Staaecoach EXDress, to all City
residences, businesses, and post office boxes, in September, 2001.
. Continued maintenance of City's website to include comprehensive information on all
City Departments and events. I
. Compiled information to report the amount of time spent during the second quarter I
preparing City Council Agendas to receive reimbursement for State-mandated costs
relative to SB90.
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Key Issues / Work Efforts In Progress I
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. Publish and distribute next issues of Staaecoach EXDress in January and April, 2002. I
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. Distribute Annual Statement of Economic Interests Forms to all elected and appointed I
officials of the City, including members of the City Council, commissions, boards,
committees, staff, and consultants.
. Coordinate design of City's government access channel to include comprehensive
information on local government operations and public education programs.
. Continue scanning vital City records dating back to 1911 into the Laserfiche
Document Imaging System for ease of storage, retrieval, and preservation.
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MANAGEMENT REPORTING SYSTEM I
MID-YEAR
Julv 1. 2001 - December 31. 2001 I
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FUND: GENERAL FUND
DEPARTMENT: FINANCIAL SERVICES
Mid-Year Accomplishments
. Completion of Fiscal Year 2000-01 audit.
. Designed and issued Fiscal Year 2001-02 Annual Budget.
. Modified contract with CALPers to base Police employee retirement benefits on 3% at
55 plan.
. Worked with County of San Luis Obispo County Public Works Department to develop
budgeting. and reporting standards for Zone 3.
. Issued Request for Proposal (RFP) and negotiated financing rate for replacement tank
for Reservoir #1. i
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. Developed equitable and affordable plan to deal with increased health care expenses I
from the loss of Life Guard insurance coverage. I
. Monitored and reported on State budget issues that could impact the City's finances. I
. Evaluated three financial management systems and contracted with Eden Computer I
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Systems to update the City's system. I
Key Issues I Work Efforts In Proaress I
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. Completion of Phase II of the Long Range Financial Plan.
. Conversion of Eden Command financial management system to Inforum Gold system.
. Establish decentralized encumbrence system. I
. Preparation of 2002-03 Annual Budget
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31.2001 I
FUND: GENERAL FUND
DEPARTMENT: COMMUNITY DEVELOPMENT
Mid-Year Accomplishments
. Adoption of the City of Arroyo Grande's General Plan Update and EIR by City Council,
on October 9, 2001.
. Adoption of the Telecommunication Facilities Siting and Permit Submittal
Requirements by City Council, November 27, 2001. I
Community Development created conceptual plans for the East Grand Avenue I
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corridor and presented to City Council.
. Preparations for revised Village Design Guidelines.
. Issuance of 185 permits total- 4 largest categories - Temporary Use Permits, Design I
Review Permits, Administrative Sign Permits, and Conditional Use Permits. ,
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. Revising the Village Design Guidelines. I
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Further development of the East Grand Avenue corridor. I
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. Updating the Development Code to reflect zoning changes. I
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. Community Development Tracking System is still being improved and updated. I
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31.2001
FUND: GENERAL FUND
DEPARTMENT: MANAGEMENT INFORMATION SYSTEMS
Mid-Year Accomplishments
. Replaced all computer workstations at the Recreation Division.
. Replaced select computer workstations at Community Development, Administration,
and Police Departments.
. Completed first phase implementation of wide-area network infrastructure upgrade to
replace existing ISDN lines with T-1 and fiber optic cabling. The upgrade included all
network switches and routers to support the upgraded data circuits. Current upgraded
sites are City Hall, Public Works, Building Department, Fire Department and Police I
Department. I
. Relocated City Hall server to room above Council Chambers. I
. Moved existing ISDN circuits serving Parks, Recreation, and Facilities and the City I
Corporation Yard from City Hall to the Council Chambers building.
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. Removed ISDN circuits serving the Police and Fire Departments (replaced by T-1). I
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Installed and configured firewall appliance and software at the Police Department. ,
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. Installed computer system/cable equipment for broadcasting City Council meetings I
(funded by Charter Communications). I
. Standardized and secured virus protection software and licensing for all City I
Departments.
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. Upgraded Public Works AutoCAD Software. I
. Upgraded Microsoft Office software from 97 to 2000 on select workstations and l
updated licensing status.
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. Migrated Police Department server from Novell to Microsoft 2000 Server in support of
new CAD application (funded by State grants).
. Migrated all Police Department workstations from Microsoft Windows 98 to Windows
2000 in support of new CAD application (funded by State grants).
Key Issues I Work Efforts In PrOGress I
. Provide training to Departmental Automation Specialist (DAS) in the maintenance and
operation of firewall appliance and software.
. Complete installation and configuration of firewall appliance and security management
station to protect City network.
. Install old City Hall server at Parks, Recreation, and Facilities Department, which will
provide for an upgrade (larger server) for the Department.
. Re-establish independent backup tape drive on Parks, Recreation, and Facilities
Department server eliminating the need for backup on the City Hall server.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31.2001
FUND: GENERAL FUND
DEPARTMENT: POLICE
Mid-Year Accomplishments
. FBI Index crimes have continued to fall, despite a reported economic recession. The
Index crimes fell 7.9% during the first six months of FY 2001-02.
. Initiated a pilot parking enforcement program primarily for the Village and areas
impacted by the high school.
. Implemented a new automated Computer Aided Dispatch/Records Management
system which was funded by State Law Enforcement Technology Grant funds.
. Upgraded the Digital Photo Booking system, which was funded by CAL ID. ,
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. Beginning with the 2001 Fall Semester, conducted the Criminal Justice Occupational I
course for the Lucia Mar Unified School District's Regional Occupational Program
(ROP).
. Continue to work with "Project Star", a U.S. State Department funded program to train
Senior Russian Police Officials on current law enforcement operations, including
Community Policing. I
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31.2001
FUND: GENERAL FUND
DEPARTMENT: BUILDING & FIRE
DIVISION: FIRE & EMERGENCY SERVICES
Mid-Year Accomplishments
. Public Education Programs
Daily crews provided station tours, school presentations, and local business
presentations to over 1,300 children and adults during this period. This included
topics on fire safety, emergency preparedness, and fire extinguisher training. The
Division has successfully coordinated two quarteriy blood drives with the Tri-Counties
Blood Bank.
. Call Statistics
During this period, the crews responded to the following number of incidents: I
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Medical 451
Fire 79
Vehicle Accidents 66
Hazardous Conditions 25
Other 85 I
Total Incidents 706 I
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Note: Out of 706 incidents, 119 were Auto/Mutual Aid incidents.
The Department goal of a 6 minute or less response time was achieved 15% of the
time.
. Administrative Report
The Fourth of July Safe and Sane Fireworks celebration was another success. Six
non-profit organizations were issued permits to sell Safe and Sane Fireworks in the
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City. 2 fires were reported during this holiday that were a result of fireworks activity.
The non-profit organizations involved in this effort raised over $62,000 during this 4-
day sale period.
The Annual Weed Abatement Program was successfully coordinated with only having
to invoice one property owner for not complying with the City's weed abatement
guidelines.
The Division continues to co-sponsor the Allan Hancock College Fire Academy's
Intem Firefighter Development Program. We are one of three Fire Departments who
are entered into this program dedicated to providing academy graduates training,
education, mentoring and career development. During this period we provided two
intems this opportunity.
A Fire Department Facilities and Staffing Study is ongoing for our Division. DMG-
Maximus will identify key issues that impact the delivery of services within the Fire
Department. Planning assumptions and objectives will be. developed to support the
Department structuring and facilities utilization, and appropriate altematives will be
suggested. In addition, Fire Department programs that focus on risk control and
support of operations will be evaluated.
The Retired Senior Volunteer Program (RSVP) provided over 300 hours of assistance
to fire administration during this period.
. Recruitment
One new full time Fire Captain position was filled this past year. This position assists
with emergency response management on a 24-hour shift basis, and provides
supervision, training, and leadership to one of the three departmental platoons. Four
Volunteer Firefighters were hired after successfully completing a six-month Rookie
Training Program. Additionally, four Trainee Firefighters are close to finishing the
Rookie program.
. Training Report
Staff expanded the training program to include multi-agency training drills. This
provides familiarity and consistency of practices used on the fire ground during
automatic/mutual aid responses.
. Fire Inspection Report
The Division continues to provide fire inspections for the higher-risk properties in the
City. All commercial and high-risk properties have been divided among the three Fire
Captains for purposes of pre-fire familiarization and to provide the property owners
with fire safety information and correction advice.
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Key Issues I Work Efforts In Proaress
. The Division continues to co-sponsor the Allan Hancock College Fire Academy's
Intem Firefighter Development Program. We will dedicate four months to each intem
firefighter.
. DMG-Maximus continues the Fire Department Facilities and Staffing Study for our
Divisi9n. Staff will review the study and ask Council for direction.
. The Division continues to recruit for Volunteer Firefighters.
. Staff continl,les to provide training with neighboring fire agencies.
. Staff continues to provide fire safety inspections for the business community.
. The Division continues to attempt to provide response to all emergencies within the
stated response time goal.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31.2001
I
FUND: GENERAL FUND
DEPARTMENT: BUILDING & FIRE
DIVISION: BUILDING AND LIFE SAFETY I
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Mid-Year Accomplishments I
. Certificates of Occupancy were issued for Baja Fresh, Hallmark, Santa Maria Times,
and other commercial tenant spaces citywide.
. Permits were issued for the Kolbo Office building, Kennedy Club Fitness, Coldstone
Creamery, Mission Medical and Surgical Specialties at the Sheppel medical office
building.
. Applications have been received for pads "L" & "M" at the Fiye Cities Center.
. Residential progress includes Village Glen at 93% complete with the Highlands Phase I
V at 65% and Berry Gardens at 35%. Building has commenced at Vista Del Mar and I
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we continue to receive applications for custom homes throughout the City. I
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. Due to the high volume of plan review and inspection services, the Building & Life I
Safety Division has added a part-time contract inspector working on an as needed I
basis. i
. Building permits totaling 314 have been issued this period, an increase of 15% over I
the same period last year. Projections for FY 2001-02 indicate another productive I
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year compared to this Division's ten-year valuation average as shown in the following I
chart: I
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PROJECTED FY 01/02 INDICATORS
Proiected number of buildino Dermits 575
proTected number of field insDections & Dlan reviews 4,000
Valuation
Actual valuation 7/01 - 12/01 $ 14,136028
Proiected residential valuation 1/01 - 6/01 $ 12000,000
Proiected commercial valuation 1/01 - 6/01 3 000,000
Total ProlAeted Valuation FY 01102 $ 29.138.028
1992 - 2001 Ten.Year Valuation Averaae $ 19.706.803
Key IssuesIWork Efforts In-Proaress
. Issuance of permit and inspection services for Pads "L" & "M" at the Five Cities
Center.
. Plan review and inspection services for residential development including Berry
Gardens, Vista Del Mar, and The Highlands.
. Tenant improvements for the Sheppel office building, Kolbo office building, Village
Promenade, Village Center, and the Five Cities Center.
. Pursue design of disabled access improvements at the Women's Club; continuing
efforts towards providing citywide compliance.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31. 2001
FUND: GENERAL FUND
DEPARTMENT: PULlC WORKS
DIVISION: PUBLIC WORKS ADMINISTRATION / ENGINEERING
Mid-Year Accomplishments
. Successfully filled the Assistant City Engineer vacancy in the Engineering Division
of the Public Works Department.
. Participated in the workshops for the Lopez Water Treatment Plant audit as well as
determining the technical aspects of the method selected to upgrade the water
treatment process.
. Prepared funding applications and secured a total of $1,080,900 in grant funds I
from SLOCOG, Caltrans and the State Office of Emergency Services.
. Secured $250,000 of additional funding for undergrounding the overhead utility I
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lines on Grand Avenue between Elm Street and Oak Park Boulevard. I
Prepared an ordinance modifying the sewer connection fees for the Sewer Facility ,
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Fund which pays for the cost to provide sewer service to new development.
. Processed the vacation of a portion of an existing drainage and public service
easement adjacent to Pearwood Avenue.
. Advertised and submitted the City's Disadvantaged Business (DB E) program with
established goal to Caltrans.
. Participated in re-negotiating the Gentlemen's Agreement with the City of Pismo
Beach, the City of Grover Beach, and the Oceano Community Services District.
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. The Director of Public Works/City engineer was appointed President of the Central
Coast Chapter of the American Public Works Association (APWA).
. Presented approximately 14 items to the Traffic Commission for consideration and
accomplished the necessary steps as follow-up to its recommendations.
. Processed approximately 25 planning applications, including Camino Mercado
Senior Housing, and various other Lot Line Adjustments, Conditional Use Permits,
Plot Plan Reviews, and Parcel and Tract Map review.
Key Issues I Work Efforts In Proaress
. Work with the utility companies to establish an underground utility district on Grand
Avenue, between Elm Street and Oak Park Boulevard.
. Continue to recruit for a new full-time employee to fill an existing yacancy.
. Revise and update the City's Standard Plans and Specifications.
. Infrastructure Inventory/GIS Requests for Proposals to develop computer data
base.
. Continue to monitor and apply for all available grant funding.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31. 2001
FUND: GENERAL FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: AUTOMOTIVE SHOP
Mid-Year Accomplishments
. The Automotive Shop has the overall responsibility for the maintenance and repair of
the City vehicle fleet, exclusive of the Fire Department vehicles. The Automotive Shop
also maintains the mechanical equipment by providing limited in-house repairs and
maintenance. Most extensive repairs are contracted out to private shops and staff
monitors these services to be assured of the best service in both price and
workmanship.
. At Mid-Year, the Automotive Shop has carried out the following services:
Services (lube, oil, filter, safety insp.) 112
Tune Up (scope, spark plugs, rotor, cap) 11
General (mechanical i.e., pumps, cables) 82
Electric (starter, alternator, wiring) 33
Brake Repair 15
Warranty Repair 09
Transmission Service and Repair 11
Tire Services (replacing, mount & balance) 15
Tire Repair 20
Pre Trip Check 43
Smog Certificates 20
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Key Issues I Work Efforts In PrOGress
. Preparation of seasonal equipment (e.g., crack sealer, chipper) for the next cycle.
. Deploy PD 984 Radar Trailer (2) two times per week in cooperation with Police
Department and the Traffic Study Commission.
. Continue to maintain the City fleet at a high level of reliability and safety.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31. 2001
FUND: GENERAL FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: STREETS
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Mid-Year Accomplishments
. Completed annual underground storm drain line cleaning program.
. Completed annual cleaning and repainting of sidewalk drain program.
. Completed annual cleaning of Tally Ho, Meadow and Arroyo Grande Creeks.
. Completed annual Pavement Marking Program.
. Completed 18 locations in concrete replacement program. I
. Completed asphalt repairs on City streets using 125 tons of asphalt. I
. Continue with Street Name Sign Program. I
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. Completed removal of 180 cubic yards of material from six (6) culvert pipes located on I
Equestrian Way. I
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Key Issues I Work Efforts In Proaress !
. Continue with asphalt repairs on all City streets.
. Continue with concrete replacement program as long as weather permits.
. Completion of updating all Maintenance Programs.
. Completion of Annual Sign Program.
. Completion of the expansion of the Park & Ride Lot on EI Camino Real.
. Completion of crack sealing and asphalt repairs to streets listed in upcoming slurry
seal project.
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MANAGEMENT REPORTING SYSTEM I
MID-YEAR
Julv 1. 2001 - December 31.2001
FUND: SEWER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES / SEWER MAINTENANCE
Mid-Year Accomplishments
. Adoption of the City's Wastewater System Master Plan.
. Placed sewer lift station no. 7 into service which will serve the Berry Gardens
housing tract.
. Adoption of new Sewer Connection Fees.
. Quarterly cleaning of lift stations 1 through 6.
. A total of 23,000 feet of problem sewer mains were cleaned.
. Replaced pump seals on pump no. 2 at lift station no. 3.
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. Cleaned the Lopez Sewer Treatment Plant for the County of San Luis Obispo. I
. Replaced the discharge piping and had the motor/pump repaired for pump no. 1 at
lift station no. 6.
. Replaced a 20-foot section of damaged sewer force main on West Branch Street.
. Raised seven sewer manholes to grade on Highway 227 after the Caltrans overlay
project.
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Key Issues I Work Efforts In Proaress
. Acceptance of new sewer mains in new housing tracts (e.g., Berry Gardens, South
Elm Street).
. Abandonment of sewer lift station no. 2.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31.2001
FUND: WATER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: WATER ADMINISTRATION
Mid-Year Accomplishments
0 Completed new disinfection by product rule sampling plan.
0 Responded to 146 customer service requests of various nature (e.g., leaks,
pressure reading, repairs to meters, service inquiries, water quality complaints).
0 Completed 336 service orders (e.g., open and closing of water meter accounts/
services).
0 Completed a total of 305 Underground Service Alert (USA) markings.
0 Administered and completed record keeping of 170 cross-connection device
inspections.
0 Completed a total 171 customer non-payment of utility bill shut-offs. I
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0 Adopted new Arroyo Grande Groundwater Basin Management Agreement.
Key Issues I Work Efforts In Proaress
0 Lopez Dam project.
0 Reservoir No. 1 Replacement capital improvement project.
0 Lopez water treatment plant upgrade project.
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. Plan check/review Tract 2275, Senior Housing Project. and Grand Avenue Phase
III capital improvement project.
. Agriculture land water conversion per Gentlemen's Agreement.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31. 2001
FUND: WATER FUND
DEPARTMENT: PUBLIC WORKS
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DIVISION: UTILITIES I WATER PRODUCTION I
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Mid-Year Accomplishments
. Pumped a total of 574 acre-feet of well water into the distribution system. This is
up 19% for the same period of 2000.
. Received a total of 1 ,188 acre-feet of Lopez water. This is down 18% for the same
period of 2000. I
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. The Brisco booster pump was repaired with new pump seals and bearings
installed.
. The Rancho Grande booster pump was repaired with new pump seals and
bearings installed. The pump shaft and impeller was also dynamically balanced by
Nickson's Machine Shop.
. The motor/pump no. 2 at the Miller Way booster .station was repaired.
. After shorting out, the 100-hp well no. 5 motor and the 75-hp well no. 8 motor were
removed and rewound.
. Started the well disinfection upgrade in-house capital improvement project. The
addition of an ammonia injection system/building expansion was completed. The
entire project is scheduled for completion by the end of February 2002.
. The well motor biannual preventative maintenance program was completed.
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Key Issues I Work Efforts In Proaress
. Completion of the well disinfection upgrade capital improvement program.
. Acceptance of the new Vista Del Mar water booster pump station.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31. 2001
FUND: WATER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES / WATER DISTRIBUTION
Mid.Year Accomplishments
. Completed dead-end water main flushing program.
. Completed Phase II of the Crown Hill water main project.
. Completed Paulding Middle School fire protection service installation and domestic
water service upgrade.
. Completed large water meter flushing program.
. Completed annual valve exercise program.
. Raised sixteen water valve boxes on Highway 227 after the Caltrans overtay
project.
. Completed biannual booster pump station maintenance program. I
. Completed air/vacuum valve maintenance program.
. Installed sixty new water meters. I
. Changed out seventy-five old water meters.
. Completed repairs to two 8-inch water main valves.
. Completed meter box cleaning LD. program.
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. Completed tire hydrant painting/maintenance program.
. Completed reading water meters each month. I
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Key Issues I Work Efforts In PrOGress
. Lierly Lane/Myrtle Street water main project.
. Replacement of old water services/valves prior to The Pick road rehabilitation
project.
. Annual water main flushing program.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31. 2001
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATtON
DIVISION: PARKS
Mid-Year Accomplishments
. Staff assisted with the set-up for community special events including the Harvest
Festival, Halloween Carnival and Haunted Maze.
. Assumed maintenance and operations of Kingo Park and Creekside Path Phase 2. I
. Installed slide and ADA surfacing at Elm Street Park.
. Completed trimming and pruning of 200 city street trees.
. Completed ADA required retrofits of Soto Sports Complex restrooms.
. Completed annual inspection and repairs to the City's 70-75 backflow devices.
. Aerated Strother and Elm Street Parks.
Key IssueslWark Efforts in Proaress I
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. Ongoing Citywide tree trimming and weed abatement. [
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. Initiate winter turf renovation at Strother and Oro Parks as well as the City Hall I
grounds. I
. Fire Extinguisher Servicing. Staff is having all fire extinguishers in the City
buildings and vehicles services. This includes the tracking of service dates and
maintenance of each.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31.2001
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
DIVISION: RECREATION ADMINISTRATION
Mid-Year Accomplishments
. Completed renovations to Strother, Elm Street and Oro Parks regarding ADA
access to play structures.
. Began third season of operational management of the Five Cities Youth Basketball
program.
. Successfully negotiated lease for parking areas with the Mankins Family.
. Completed construction documents for Rancho Grande Park.
. Expanded Activity Guide to include Nipomo Recreation District.
Key IssuesIWork Efforts in Proaress
. Complete bid documents and solicit bids for the construction of Rancho Grande
Park. I
. Finalize issues related to the light standards with Crown Castle Communications. I
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31. 2001
FUND: GENERAL FUND
DEPARTMENT: PARKS, RECREATION AND FACILITIES
DIVISION: GENERAL RECREATION
Mid.Year Accomplishments ,
. The City if Arroyo Grande and Woman's Club Community Center hosted 466 group
meetings totaling 22,000 participants.
. The Elm Street Community Center hosted 350 group meetings totaling 11,000
participants. ,
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. Rented the Elm Street Barbecue to 33 groups. I
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. Rented the three Strother Park Barbecue Areas to 94 groups.
. Conducted the Summer Playground Program at Elm Street Park with an average of
22 children participating daily.
. Conducted 19 mini-trips to local businesses during the summer program.
. Conducted the Winter Playground Program at the Elm Street Park site with an
average of 12 children participating daily.
Key IssueslWark Efforts In-Proaress
. Inventory on operational supplies
. Collect new rental agreements for ongoing groups for new calendar year.
. Organize playground participant files to combine summer and winter registration and
medical information.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 - December 31. 2001
FUND: GENERAL FUND
DEPARTMENT: PARKS, RECREATION AND FACILITIES
DIVISION: SPECIAL PROGRAMS
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Mid-Year AccomDlishments I
The noontime sports program for the Lucia Mar Unified School District operated at the I
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Harloe Elementary.
. Held a Diaper Derby during Harvest Festival for children ages 4 months to 24 months.
. Conducted the Halloween Carnival and Haunted Maze on October 27111 with over 650
participants.
. Conducted the Holiday Decorating Contest for business and residences with 16
businesses receiving 1st, 2nd, 3rd, place awards and 21 residences receiving 1st, 2nd, or
3rd, place awards. .
. Conducted a Chili-Fest during Harvest Festival with 6 chili cookers entering.
. Conducted .Parent's Night Out" that operated the 1st and 3rd Fridays in July, August,
September, October, and December from 6:30 p.m. to midnight for children ages 5 -13.
. Worked with the Cal Poly students and the Arroyo Grande Lions Club to organize the
24111 Annual Turkey Trot Fun Run with 213 participants.
. Organized Harvest Festival including the BBQ booth and a fun run co-sponsored with
Kennedy Club Fitness.
. Organized 15 special interest classes including art, puppy training, Jazzercise, tennis,
baby-sitting, cheerleading, volleyball, basketball, dog obedience, pilates, and origami.
. Arranged three sports card shows.
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Key IssuesIWork Efforts In-Proaress
. Youth wrestling registration and scheduling.
. Adult basketball league registration and scheduling
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2001 . December 31. 2001
FUND: GENERAL FUND
DEPARTMENT: PARKS, RECREATION AND FACILITIES
DIVISION: SOTO SPORTS COMPLEX
Mid.Year Accomplishments:
. Turf renoyations have been performed on Ikeda and Volunteer Fields.
. Seven softball and baseball tournaments were hosted at the Sports Complex. including
the Babe Ruth State Championships. the Central Coast Sober Softball Toumament,
the Girls Central Califomia Metro Softball Championships and the Little League District
Championships.
. Cops and Kids day was held in November and drew thousands of participants.
. Oyer 625 field preps were done for baseball, softball, soccer and football.
Key IssueslWork Efforts In.Proaress
. Coordinate softball and baseball uses for spring and summer.
. Continue turf renovations on Porter, Santos, Roberts, PUg and Campbell Fields.
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1.2001 .- December 31. 2001
FUND: REDEVELOPMENT
DEPARTMENT: ECONOMIC DEVELOPMENT
Mid-Year Accomplishments
. Prepared the City's first Economic Development/Redevelopment marketing
fulfillment brochure.
. Ongoing oversight of the professional services agreements for the following:
0 Redevelopment consultant - Rosenow Spevack Group
o San Luis Obispo County Visitors & Conference Bureau
0 Economic Vitality Corporation of San Luis Obispo County
. Spearheaded the formation of the Economic Development Team, formed to
proactively identify potential issues involving the business community and identify
strategies to address issues before problems occur.
. Assisted the City Manager and Community Development Department on extensive
community outreach on the E. Grand Avenue Master Plan.
. Participated with Mayor and Chamber of Commerce on reformatted bimonthly
"Business Roundtable" discussions.
. Worked closely with the Community Development Department to create the
Economic Development Element of the City's updated General Plan.
. Proactively assist. the Village Improvement Association and the Chamber of
Commerce.
. Coordinate the Telecommunication Facility Siting Workshop.
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Key Issues / Work Efforts In Proaress
. Update the Community Profile for the year 2002.
. Continue to work with the E. Grand Ave. business and property owners regarding
the implementation of the planned public improvements.
. ~sist the Community Development Department in identifying existing business
needs and issues as part of the Traffic Way Area Strategic Plan Process.
. Based on the results of the aforementioned planning process, contact property
owners of targeted sites to identify and pursue redevelopment opportunities related
to local business expansion goals.
. Proactively pursue commercial and retail businesses to assist in meeting the goals
of the economic development and redevelopment program.
. Coordinate the process for siting and approvals of telecommunications facilities on
City-owned property.
. Proactively work with representatives on the telecommunications industry to
identify and market revenue opportunities for the City.
. Continue to work with Economic Vitality Corporation of San Luis Obispo County on
regional economic development issues.
. Continue to represent the City of Arroyo Grande on the San Luis Obispo County
Visitors and Conference Bureau Board of Directors.
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MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, DIRECTOR OF COMMUNITY DEVELOPMEN~
SUBJECT: PRESENTATION OF "EAST GRAND AVENUE ENHANCEMENT PLAN"
DRAFT REPORT AND STREETSCAPE DESIGN RECOMMENDATIONS
DATE: FEBRUARY 12, 2002
RECOMMENDATION:
Receive, review and comment on draft report for East Grand Avenue Enhancement
Plan.
FUNDING:
$250,000 of State Transportation Improvement Program (STIP) funding has been
allocated by SLOCOG for 2002 and this Plan is a prerequisite for engineering and I
construction. I
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DISCUSSION: I
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During 2001, the City staff, Chamber of Commerce and a Cal Poly City Regional I
Planning design class presented alternative concepts for future Mixed-Use I
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development along East Grand Avenue. After receiving business, property owner and I
citizen design preferences at workshop presentations, the Community Development
Department was requested to prepare a draft report and recommendations for an East
Grand Avenue (Master) Enhancement Plan. The City is particularly interested in
resolving "streetscape" improvements that can be accomplished on a phased basis
starting in Summer 2002. A copy of the draft Plan is attached.
The Planning Commission received a preview presentation at their regular meeting of
Tuesday, February 12, 2002 when the draft Plan and recommendations were initially
published. No recommendation or action was requested. The City Council will
receive a similar special report, presentation and recommendations at their regular i
meeting at 7:00 p.m. Tuesday, February 12, 2002 and interested public and press
have been invited. The Enhancement Plan will also be posted on the City's web site.
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While no adoption or approval is requested at this time, staff is seeking comments
regarding "streetscape" design features, material and color recommendations.
Engineering design will refine preliminary proposals for Summer 2002 bid and
construction, which will be considered by the Council at a subsequent date. Other
planning for East Grand Avenue for Mixed-Use Development Code revision and
rezoning, new property development standards, and Design Guidelines for proposed I
development will be scheduled for noticed public hearings later in 2002.
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ALTERNATIVES:
The following alternatives are provided for Council's consideration:
- Provide other requirements;
- Provide direction to staff.
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EAST G RAN D Av E N U E
E NHAN C E M E N T P LAN
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CITY OF ARROYO GRANDE ~
COMMUNITY DEVELOPMENT DEPARTMENT
214 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
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East Grand Avenue Enhancement P I a n
TABLE OF CONTENTS
INTRODUCTION 2
Enhancement Plan Subareas 2
Map No. 1 3
PRIOR TRAFFIC STUDIES AND GENERAL CONDITIONS 3
EAST GRAND AVENUE WORKSHOPS AND PREFERENCE STUDY 4
Substantial Landscape Treatment, Especially Trees 6
Attractive Street Furniture 6
Sidewalk Retreats such as "paseos" and Sidewalk Cafes 7
Special Pedestrian Pavement Features such as Stonework, Patterned or Colored
Concrete, Brick or Pavers in Plazas, Paseos and Crosswalks 7
PURPOSE OF PLAN 8
OBJECTIVES OF PLAN 8
EXISTING ZONING AND ENHANCEMENT PLAN MIXED USE REZONING PROPOSALS 9
Map No.2 10
DESIGN CONCEPTS 10
Overall "Streetscape" 10
Front Yard Setbacks and Boulevard Treatment 12
Exhibit 3 12
Median Tum Lanes and Landscape Islands 13
Exhibit 4 14
Crosswalks 14
Exhibit 5 15
Exhibit 6 15
Travel, Bike and Parking Lanes 15
Pedestrian Amenities 16 I
Exhibit 7 17
Exhibit 8 17
Exhibit 9 18
Exhibit 10 18
Transit Stops 18
Off-Street Parking and Driveway Access 19
Exhibit 11 20
Street and Median Trees 20
Exhibit 12 21
Paseos and Plazas 22
Exhibit 13 22
Storm Drainage 22
utility Improvements 23
Water and Sewer 23
Underground Power and Communication Unes 23
Mixed Use OVer1ays and Architectural Design Guidelines 24
Facade Improvement Loan Program 25
Historic and Architectural Preservation 25
ENHANCEMENT PLAN PRIVATE DEVELOPMENT PROPOSALS 26
Gateway Segment Enhancement Proposals 26
Exhibit 14 26
Midway Segment Enhancement Proposals 28
Exhibit 15 28
Highway Segment Enhancement Proposals 30
Exhibit 16 30
IMPLEMENTATION PROGRAM 31
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East Grand Avenue Enhancement P I a n
INTRODUCTION
East Grand Avenue is one of the City of Arroyo Grande's four major commercial
areas. The other three are:
1) the historic Village area including East Branch Street and Traffic Way;
2) the regional commercial shopping centers along West Branch Street,
and I
3) the service and industrial district along EI Camino Real. I
Each of these areas involves a different collection of uses, distinctive design
character and specialized functions that each provides to the community and
South County region. These commercial areas took decades to develop and
plans for their enhancement will be evolutionary as well.
East Grand Avenue is a classic example of "strip commercial" development, most
of which occurred during the last forty years. Its character and conditions as well
as its opportunities for enhancement can be described best in three, half-mile
long segments extending west from Freeway 101 to the Arroyo Grande City limits
near Oak Park Boulevard: "Highway", "Midway" and "Gateway".
ENHANCEMENT PLAN SUBAREAS
Generally, the East Grand Avenue Enhancement Plan includes' only those
properties fronting onto this arterial street, but the lot depths vary from 100 feElt to
more than 650 feet. Some side street property frontages are also included, often
because of ownership or development in common with adjoining East Grand
Avenue properties, or contiguous General Commercial and Highway Commercial
zoning.
The "HiahwaY" segment extends from Freeway 101 interchange to the
intersection with Halcyon Road, a north-south cross street that extends from its
Freeway 101 southbound ramps and EI Camino Real, past the Arroyo Grande
Hospital and medical office area to the historic colony of Halcyon.
The "MidwaY" segment extends from Halcyon Road to Brisco Road and Elm
Street intersections. Brisco Road connects from West Branch Street, northbound
Freeway 101 ramps, and EI Camino Real to East Grand Avenue where it
terminates just east of Elm Street. Elm Street extends north-south as an arterial
past Elm Street Park and Soto Sports Complex to the community of Oceano,
while to the north of East Grand Avenue, Elm Street is a residential collector
street terminating near Oceanview Elementary School.
The "GatewaY" segment extends from Elm Street to the Arroyo Grande City limits
near Oak Park Boulevard, a north-south arterial street which connects to Noyes
Road, James Way, West Branch Street, Freeway 101, EI Camino Real and many
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East Grand Avenue Enhancement P I a n
local streets north of East Grand Avenue. To the south, Oak Park Boulevard
connects to Mentone/Ash Avenue, Farroll Road, The Pike and into Oceano
where it becomes 22nd Street which intersects Highway I.
MaD No. 1 shows these three segments and the generalized boundary of the
East Grand Avenue Enhancement Plan Areas.
M.p NO.1
Gateway Midway Highway
Oak Parle to Elm Elm to Halcyon Halcyon to U.S. 101
PRIOR TRAFFIC STUDIES AND GENERAL CONDITIONS
The City of Arroyo Grande has conducted numerous studies of the East Grand
Ayenue corridor during the last 15 years, including:
.. Traffic Safety Study, March 1987.
. Transportation Study, January, 1990.
. Long Range Circulation Study, May, 1996.
. Grand Avenue/ Branch Street Corridor Study, July 1999.
. Circulation Element Traffic Model Analysis, July 2001.
During the 2001 General Plan Update additional land use and circulation studies
considered the community-wide and regional importance of this major east-west
arterial street. East Grand Avenue connects to Highway 227 and the Village
area to the east near the Freeway 101 interchange, and extends west one and a
half miles within the City of Arroyo Grande. Near Oak Park Boulevard it enters
the City of Grover Beach and continues west to Highway 1 and the Pacific Ocean
as West Grand Avenue.
All of East Grand Avenue within the City of Arroyo Grande provides at least four
travel lanes generally allowing 35 miles per hour traffic. Existing signalized
intersections include northbound and southbound ramps at the Freeway 101
interchange and the major cross streets of Halcyon Road, Elm Street, and Oak
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East Grand Avenue Enhancement P I an
Park Boulevard and the additional collector Courtland Street which parallels Oak
Park Boulevard near the western edge of the City. Other important, but
unsignalized intersections include Barnett Street (EI Camino Real) and Brisco
Road. A midblock pedestrian crossing between Halcyon and Elm is controlled by
signal near the center of the long block between Alder Street and Brisco Road
intersections.
The 2000 Average Daily Traffic (ADT) on East Grand Avenue range from
approximately 19,500 trips on the Highway segment to almost 23,000 on the
Gateway segment, increasing from east to west. Comparison with previous
counts show traffic growth of greater than 1 % per year from 1986 to 1994, but
reduction in traffic during the last seven years due to new commercial center
development on the Freeway 101 corridor in the 1990's. Morning and evening
peak hour traffic counts conducted in February 1999 ranged from 400 to 800 trips
westbound and 500 to 740 trips eastbound in the morning and 730 to 1040 trips
westbound and 840 to 940 eastbound in the afternoon.
Summer is the peak traffic season, indicating the importance of East Grand
Avenue as an access from Freeway 101 toward the beach and its connection to
East Branch Street, which extends further northeast to access Lopez Lake I
recreational areas.
Intersection levels of service (LOS) currently operate at LOS 'C' or better except
during some peak summer weekends. The corridor has an accident rate history
slightly less than statewide average for similar facilities except the Highway
segment east of Halcyon Road, which lacks a left turn lane. Elm Street and
Halcyon Road intersections also have accident histories above state averages.
Right-of-way width in the Highway segment is 80 feet with street pavement width
ranging from 56 to 62 feet. In the Midway and Gateway segments East Grand
Avenue has a 100-foot right-of-way and 80 foot street section. This condition will
be discussed in more detail later.
EAST GRAND AVENUE WORKSHOPS AND PREFERENCE
STUDY
In 2001, concurrent with and following General Plan Update adoption hearings,
the City and Chamber of Commerce co-sponsored several property owner,
business and citizen workshops to refine ideas and discuss enhancement
alternatives for the East Grand Avenue corridor.
A Cal Poly City and Regional Planning class assisted by preparing two
alternative design concepts - Main Street and Boulevard - including
architectural, landscape, and 'streetscape" ideas and area plans. The City staff
assembled photographic examples of streetscape features in other California
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East Grand Avenue Enhancement P I a n
cities and the City Manager conducted a series of informational presentations to
service clubs and other organizations.
An informal preference survey was compiled to determine the features receiving
the most support regarding design concepts, including:
. orientation of buildings to street corners I
. location of parking in front or behind buildings i
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. architectural character of mixed use projects I
. landscape treatments of median islands and yards I
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. crosswalk and bulb-out design options
. street furniture and fixtures such as benches, trash receptacles,
lighting and shelters
. outdoor cafe and plaza features, and ,
. entry or directional and identification signage. I
Although no single theme or design concept was identified that would be clearty
applicable for unified enhancement of all of East Grand Avenue, many features
receiyed more than 2 to 1 favorable
review, including the following
photographic examples:
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Grand Avenue Enhancement P I a n ,
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Attractiv. SI18.1 Furniture
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Sldowoll< Rotn/ols such os 'Posoos' ond Sidowoll< Cofos
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Speclol Po_on Povemonl Foatures such as Stonoworl<, Patternocl or Colored Concreto, Brick or Pavers In Plazas.
Panos and Crosswalks
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East Grand Avenue Enhancement P I an
PURPOSE OF PLAN
The East Grand Avenue Enhancement. Plan is intended to define a design
framework for both future public improvements and further private developments
that will enhance the functions and aesthetics of this particular area and
subareas as hereinafter identified. The Enhancement Plan anticipates proposed
Development Code revisions for 2001 General Plan consistency, that will create
new "Mixed Use" zones to be applied to the General Commercial and Highway I
Commercial zones including those regulating development of East Grand I
Avenue properties.
The "Mixed Use" zone is a proposed land use district that originated in response
to General Plan workshops and citizen survey results that revealed substantial
public support for:
. Increased job opportunities.
. More retail, service and tourist commercial choices, particularly more
attractive, pedestrian-oriented shopping.
. Encouraging senior housing, town-homes and low-rise rental and ownership
housing developments.
The 2001 General Plan outlines many policies intended to implement the Mixed
Use (MU) concept, with priority given to East Grand Avenue for refinement of
land use and design proposals. In particular, the Land Use Element itemizes
more than a dozen policies relevant to the East Grand Avenue Enhancement
Plan including LU3-4.2, LU3-5.1 , and LU5-1 through 5-11.5 specifically
describing Mixed Use area policies, incorporated herein by reference.
This Enhancement Plan is intended as a draft implementation program for both
the 2001 General Plan and subsequent Development Code revision, which will
require formal adoption public hearings. Proposed Enhancement Plan objectives
are derived from General Plan policies and are briefly outlined as follows to
provide a foundation for consideration of both public improvement design ideas
and preliminary land use and development standards considered appropriate for
the East Grand Avenue Mixed Use zones.
OBJECTIVES OF PLAN I
. Enable development of multiple family residential uses, with good access to
transportation in Mixed Use zones, including housing for low and moderate
income households, special-needs populations and senior citizens, where
compatible with existing and planned commercial and office uses.
. Provide for a diversity of retail and service commercial, offices, residential and
other compatible uses, in size and scale to fit the "rural setting and small town
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East Grand Avenue Enhancement Pia n
character" of Arroyo Grande, without duplication of the function or character
of other commercial areas.
. Define different Mixed-Use overlay or combining designations to clarify
allowed, conditionally permitted and prohibited uses in each MU subarea.
. Plan for a revitalized East Grand Avenue Mixed-Use corridor that has less of
a strip commercial aspect and more consistent, coordinated mixed-use
boulevard ambiance with district activity subareas: Highway, Midway and
Gateway.
. Include appropriate site planning and urban design amenities to encourage
travel by walking, bicycling and transit as well as automotive access, along
the entire corridor.
. Provide better shopping opportunities, adaptive reuse of existing buildings
having characteristics worth preserving and integrated into a coordinated,
distinctive design motive for each functional segment.
. Promote development of buildings along a landscaped sidewalk frontage with
rear yard and side street parking. Include substantial landscaping and
streetscape improvements.
. Propose functional design including specialized open space such as squares
courtyards and plazas whose frequent use is encouraged through placement
and design such as proximity to public transit stops. Allow density bonuses
and shared or public parking reduction to increase development intensity and
enable more efficient utilization.
. Propose designs for attractive streetscape including street trees and other
landscaping, building fa~de improvements, better signage and more
consistent and coordinated development design, including fewer driveways
and enhancement of off-street parking areas. t
. Provide phased implementation programs for streetscape improvements
which provide for elements such as landscape, street furniture, signage and
pedestrian-scaled lighting, entry identification, improved storm drainage,
conversion to underground utilities, and provision of adequate water and
sewer services for planned development.
EXISTING ZONING AND ENHANCEMENT PLAN MIXED USE
REZONING PROPOSALS
Most of the East Grand Avenue frontage is zoned either General Commercial or
Highway Commercial as shown on Map NO.2. These conventional commercial
districts discourage or prohibit residential uses, but allow a broad range of retail,
office and service type uses, some of which are problematic. Almost all uses
currently require conditional use permit approval. A few uses such as mini-
storage; auto parts and repair, and service stations; and wholesale or bulk-
materials such as lumber yards or car lots are now perceived as inappropriate or
incompatible in some sub-areas. Mixed Use rezoning has not yet been revised
to determine where various types of uses should be allowed.
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East Grand Avenue Enhancement P I a n
Map No.2
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Concurrent with planning for East Grand Avenue Enhancement, the City's
Development Code will be revised for consistency with the 2001 General Plan
Update policies and map proposing Mixed Use districts and design overlays to
replace the GC and HC existing zoning of this area. It is expected that there will I
be some "legally non-conforming" existing uses that will remain and should be
encouraged to improve and be more compatible and attractive neighbors.
Until the Development Code revision is completed and new Mixed-Use zones,
design overlay and combining districts established by adoption following public
hearings, the 2001 General Plan provides:
"LU5-12 Mixed-Use developments In current VC, HC, GC, or I zones - Any
combination of mixed uses, or any project proposing a residential component in a
commercial or industrial district shall be considered pursuant to Conditional Use
Permit approval (Development Code Section 9-3.050) or Planned Unit
Development Permit approval (Development Code Section 9-03.160). In
addition, where affordable housing is proposed in a Mixed Use designation,
density incentives exceeding 25% may be considered.'
Therefore, the City will consider any proposed uses and development project
applications by Conditional Use Permit public hearing process in the interim
period.
DESIGN CONCEPTS
The East Grand Avenue Enhancement Plan is also intended to provide a guide
for phased public improvements and gradual evolution of most existing private
developments that occupy the majority of the frontage. Design concepts
proposed are described hereinafter.
OVERALL "STREETSCAPE"
The East Grand Avenue Enhancement Plan recognizes certain existing
conditions as design constraints requiring practical consideration. The limited
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East Grand Avenue Enhancement PI a n
width of the existing right-at-way and the available distance between buildings on
both sides of the street preclude widening, at least for most segments during the
next twenty years. Despite this basic design constraint there are many
opportunities for streetscape improvements and area enhancement. Some
variations in optimum engineering design standards will be required due to the
existing right-of-way and curb to curb width constraints, and are integrated into
the following proposals.
Along the entire corridor the existing curb to curb cross-section requires
reduction of standard twelve-foot (12') wide travel and turn lane widths, normally
recommended for new arterial and collector streets. In the Highway segment,
the fifty-six (56') to sixty-two (62') foot curb to curb section requires the
elimination of approximately twenty four (24) on-street parking spaces to
accommodate a twelve foot wide two-way left-turn median lane and two eleven I
foot wide travel lanes in each direction.
The elimination of on-street parking to establish a two-way left turn lane was
previously recommended for traffic safety by engineering consultants. The
Enhancement Plan proposes that the Council reconsider recommended
restriping to provide the two-way left turn lane after future public hearings and/or
when adjoining new developments are occurring that would increase left-turn
movements, and provide additional off-street parking.
To accommodate on-street parking in addition to the travel and turn lanes would
require at least sixteen to twenty feet of additional right-of-way and street
widening at substantial expense and loss of many existing buildings and
businesses. The Enhancement Plan instead proposes supplemental off-street
parking in each block of the Highway Segment and a parallel "bike bypass"
described later.
In the Midway and Gateway segments of East Grand Avenue, where curb to curb
section is generally eighty feet (80'), twelve foot wide for the median turn one and
four eleven foot wide travel lanes consume fifty-six feet, enabling a twelve foot
curbside parking and bike lane along the shoulder. At major intersections, or
mid-block crossings the parking and bike lane can be eliminated to enable
additional left or right turn lanes and/or special crossing features such as
bulbouts or median refuge areas.
Along the entire corridor the sidewalk and street tree parkway width is generally
ten feet (10'), and typically improved with integral curb and sidewalk with street
tree cutouts or wells spaced approximately sixty feet apart. Power poles, fire
hydrants, traffic control signs, street lights and other obstructions such as news
racks and portable planters in addition to street trees complicate pedestrian
traffic, often limiting effective sidewalk width to four or five feet. (This is
considered the minimum width for ADA compliance for handicap access.)
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East Grand Avenue Enhancement P I a n
FRONT YARD SETBACKS AND BOULEVARD TREATMENT
To enable a boulevard treatment consisting of a double row of street trees on
both sides, accommodate wider sidewalks or shallow front yard landscape
enhancement, and to minimize potential building conflicts if a standard right-of-
way width of 110 feet, is ever required. A variable front yard setback of 5 to 15
feet is proposed for all future buildings. The front yard may generally remain part
of the private property, but include sidewalk extensions, underground utilities,
pedestrian-level lighting and landscaping easements for streetscape
enhancement. Private monument signs, low walls and some roof or trellis
structures and benches may be allowed within the front yard setback and or
sidewalk areas subject to encroachment permits.
The front yard setback will enable and all new developments would provide for a
secondary tier of street-trees planted parallel to the curb to compliment the
existing street-trees within the existing right-of way. This will almost double the
shade canopy and landscape screen along both sides of the street, creating a
consistent "boulevard" treatment.
In the Gateway and Midway segments the minimum of five feet (5') front yard ,
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setback for all new buildings would be sufficient for proposed boulevard ,
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treatment except where pedestrian entries or activity areas such as sidewalk
cafes or plazas are intended. To maintain a consistent sense of building
. orientation to the sidewalk, a maximum setback of fifteen feet (15') is proposed
for the majority of frontage development except where landscaped plazas are
provided at intersections and driveways. The recommended typical cross-
section of the 100' wide right-of-way portions of East Grand Avenue is depicted
on Exhibit 3. I
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The Highway segment, however, would eliminate on-street parking on both sides
to enable the two-way left turn median and four travel lanes where curb to curb
width is only fifty (56') to sixty-two (62') feet total.
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East Grand Avenue Enhancement P I a n
Where existing parking lots separate the buildings from sidewalk orientation, low
screen walls or hedges should be encouraged to reduce pedestrian and public
exposure to vehicular areas.
In the Highway segment, the size and depth of parcels, the configuration of
existing uses and the location of existing buildings, make potential right-of-way
widening more feasible on the south side rather than the north or equally on both
sides. Although this expensive and disruptive potential widening should be
avoided as long as possible, a front yard setback of at least 20 feet on the south
side is recommended to minimize additional building conflicts if or when widening
is determined necessary. On the north side of East Grand Avenue in the
Highway segment, a 5'-15' variable front yard setback will provide future flexibility
and a consistent boulevard treatment as suggested for other segments.
MEDIAN TURN LANES AND LANDSCAPE ISLANDS
Most segments of East Grand Avenue have a two way left turn lane or median
island separating the two travel lanes in each direction. This is an important
safety feature for left-turning vehicles entering or leaving the street and also
provides some pedestrian refuge for crossing the street. Between Oak and Rena
Streets east of Halcyon Road, however, a four block long segment lacks this two
way left turn and crossing refuge, contributing to an above average accident rate.
Some portions of the median lane near Halcyon Road, Brisco Road and Elm
Street intersections are improved with raised, landscaped median islands to
better protect exclusive left turn and merging vehicles.
Concurrent with other streetscape improvements and frontage developments, on
a phased basis starting with the Gateway segment, some portions of the two-way
left turn median island will become exclusive left turn lanes and raised
landscaped median island to better channelize traffic and enhance safety and
appearance of the boulevard character. The initial proposed landscaped median
island between Oak Park Bouleyard and Courtland Street enables an ideal
location for a Gateway entry identification monument sign near the westem City
limits on East Grand Avenue. A similar landscaped median island and entry
identification sign is also proposed in the future at the Freeway 101 southbound
off-ramp to East Grand Avenue at the opposite end of the enhancement project
area. Additional landscaped median islands are proposed in the western portion
of the Gateway segment where few existing or potential driveways require two-
way left turn. Major private driveways and all public street intersections in this
segment will be provided exclusive left-tum lane and median island breaks,
including pedestrian crosswalk improvements.
The recommended landscape median islands will generally contain a row of
trees, shrubs and ground cover and decorative pavement or rocks requiring
minimal maintenance: No lawn or extensive flower beds will be included unless
special maintenance district or similar provisions are assured. Irrigation will be
bubbler, drip, or shrub heads on automatic timer systems, where feasible. An
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illustration of median island landscape character including gateway entry
monument signage is shown on Exhibit 4.
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Exhibit 4
CROSSWALKS
In the Highway segment, two crosswalks are proposed at local street
intersections of Bell and Alpine Streets as well as at Halcyon Road and Freeway
101 ramps. This provides a designated crossing every other block or
approximately 700 feet apart, enabling no more than a 400 feet distance to the
nearest designated crossing.
In the Midway segment, crosswalks at Halcyon Road, Alder Street and Elm
Street intersections would be supplemented by the existing mid-block signalized
crossing near Fair Oaks Plaza, and two new mid-block crosswalks further west,
approximately 600 feet apart, enabling no more than 300 feet distance to the
nearest designated crossing. Each of these mid-block crosswalks would be
accompanied by a landscaped raised median island to provide a safer center
refuge area for pedestrians and more prominent crosswalk treatment visible to
motorists.
In the Gateway section, intersection crosswalks will be provided at Oak Park
Boulevard, Courtland Street, Juniper Street, mid-block east of Fairview Street
and at Elm Street, approximately 600 feet apart. All new crosswalks constructed
on a phased basis starting with the Gateway segment intersection of East Grand
Avenue at Courtland Street would feature flagstone patterned, color stained
concrete pavement treatment to accent pedestrian crossings as well as comer I
and sidewalk areas.
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East Grand Avenue Enhancement PI an
At some crosswalk locations, where curb and gutter drainage is not blocked and
where on-street parking or turn lanes are not required, bulbouts will be
considered. A recommended local street crosswalk design including bulbouts is
illustrated on Exhibit 5.
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The recommended Gateway intersection crosswalk design at Courtland Street
and Grand Avenue is illustrated on Exhibit 6.
0 Exhibit 6
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TRAVEL, BIKE AND PARKING LANES
With the exception of the narrower Highway segment, the right-of-way section
and curb to curb width on most segments of East Grand Avenue are marginally
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East Grand Avenue Enhancement Pia n
adequate for on-street bike and parking lane at curbside on both sides. The 80
foot width curb to curb requires reduction of the four travel lanes to 11 feet each
rather than the 12 foot standard. The median turn lane and landscaped median
islands are proposed at 12 feet width allowing a 10-foot wide turn lane and 2 foot
wide nose at street intersections. A combination 12-foot wide pariking and bike
lane on both sides of the street complete the typical mid block curb to curb street
section. At intersections the curbside bike and pariking lane can be converted to
a right turn lane, merge lane, bus stop or eight-foot (8') wide projecting corner
bulbout. These alternative corner design features and specific locations will be
considered during engineering design. I
"Bike Bypass". Because the Highway segment right-of-way and curb to curb
street section is too narrow without widening to accommodate separated bike
traffic, the Enhancement Plan proposes a "bike bypass". A bike route or
recommended bike lanes, would be striped and signed along Cornwall Avenue, a
local residential street one block north of and parallel to East Grand Avenue. To
connect with Cornwall Avenue one block of Barnett Street (EI Camino Real)
would be restriped and signed eliminating on-street parking on the east side and
providing four foot wide bike lanes on both sides. At the west end of Cornwall
Avenue, Rena Street would be signed as a bike route with or without bike lanes.
PEDESTRIAN AMENITIES
New developments will be encouraged to provide optional sidewalk extensions, I
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activity and passive areas adjoining the public right-of-way and transit stops
within front yard setback along portions of their frontage. Generally, new
buildings will be expected to locate near and orient toward East Grand Avenue.
Where existing buildings already exist with pariking lot between the building and
sidewalk, the enhancement plan proposes a low stone walk or hedge to screen
the drive aisle or adjoining parking spaces within the front yard setback, except at
driveways or walkways. Otherwise, the enhancement plan intends fixed or
portable benches; trash and recycle receptacles; permanent and portable flower,
shrub and tree planters; drinking and decorative fountains, kiosks, sidewalk
cafes, lighting fixtures or other plaza and paseo pedestrian amenities within front
yard setbacks. Unless specifically accepted by the City, whether in or out of
public rights of way these sidewalk features will be maintained by adjoining
property owner or tenants.
Examples of several streetscape layouts and typical sidewalk furniture and
fixtures recommended are shown on Exhibits 7,8,9 and 10. Exhibit 7 illustrates
low walls, concrete bench, street and pedestrian lighting, street trees and other
landscape and pavement details along sidewalk and front yard setback areas.
16
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East Grand Avenue Enhancement Pia n
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Exhibit 8 illustrates recommended furniture and fixture designs appropriate to
East Grand Avenue.
Exhibit 8
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East Grand Avenue Enhancement P I a n
Exhibits 9 and 10 illustrate design variations with different stained or patterned
stamped color concrete, pavers, planters and possible public art or tree island
features.
Exhibit 9 I
GRAND AVENUE
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TRANSIT STOPS
Because of the limited right-of-way, curb to curb width, resultant reduced lane
widths and relatively heavy traffic volumes along East Grand Avenue, South
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East Grand Avenue Enhancement P I a n
County Area Transit (SCAT) does not make stops except at designated locations
along this busy arterial street portion of the bus route. When the bus stops at
existing curbside locations it totally occupies both the on-street parking and bike
lanes and partially obstructs one of the two travel lanes. In the narrower
Highway segment the designated transit stops obstruct the curbside travel lane,
restricting traffic flow and reducing safety.
While this undesirable condition is unavoidable in the interim, the East Grand
Avenue Enhancement Plan proposes transit turnouts at reasonable half-mile
intervals to provide for future, safer transit stops without obstruction of bike and
travel lanes. Tentatively the proposed turnouts are located adjoining Freeway
101 ramps, west of Elm Street, and west of Courtland Street. An initial transit
turnout has been constructed on the north side of East Grand Avenue between
Courtland Street and Oak Park Boulevard for westbound transit route stops.
Similar tumouts will be considered concurrent with adjoining private frontage
developments or as part of phased public improvements at the other
recommended or altemative locations. Wherever practical, the City will
encourage transit bench, signage and shelter improvements to be integrated with
adjoining buildings and front yard streetscape extensions, rather than allowing
conventional freestanding sidewalk shelter structures.
It is recognized that neither SCAT or other public transit currently provides
service at all of these proposed stops, but these turnouts are recommended for
future routing and public transit access. In the interim the turnouts will provide
more convenient drop-off and pick-up points for private shuttle services and
vehicles, or for loading and unloading service vehicles: Yellow or white zones
can designate the appropriate interim functions.
OFF-STREET PARKING AND DRIVEWAY ACCESS
New developments will be required to provide adequate off-street parking with
reduction allowances for shared use. The enhancement plan proposes that all
new off-street parking lots utilize side street or shared common access driveways
to minimize driveway crossings of East Grand Avenue. New parking lots will be
required to locate behind existing or proposed buildings whenever possible:
Parking should not be located in front of buildings.
Although retrofit of existing parking lots will generally not occur unless or until
additional development is proposed on the property, all new projects will be
encouraged or required to provide more extensive 'orchard" pattern shade tree
planting throughout. Additional perimeter, yard, and end of aisle landscaping
areas will also be encouraged to make larger parking lots more attractive,
comfortable and compatible with the small town character and rural setting of
Arroyo Grande. The recommended tree planting pattern for off-street parking
lots is illustrated on Exhibit 11.
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East Grand Avenue Enhancement PI a n
ExhIbit 11
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Existing parking lots located adjacent to sidewalk areas, particularly along East
Grand Avenue will be encouraged to provide low screenwall and/or landscape
buffer whenever feasible.
STREET AND MEDIAN TREES
One of the most economical and effective streetscape enhancement features are
trees. Currently, one or two uniform and commonly used evergreen species of
trees, typically Brisbane Box or Carrotwood, are planted near the curb about sixty
feet (60') apart. Additional types of trees and closer spacing would be more
attractiye, provide more effective shade and prevent or reduce possible spread of
disease that attack single species. Several low maintenance, more colorful and
drought tolerant tree species are recommended by landscape architects to
diversify the mix and reinforce the pattem and spacing of street and median
planting.
Six species of trees considered appropriate for street and median planting along
East Grand Avenue are illustrated on Exhibit 12. The Enhancement Plan
proposes a secondary tier of street trees be planted in front yard setback,
staggered between curbside trees and clustered in focus areas to create a
consistent boulevard treatment. Selection of specific species, placement, size,
irrigation and similar design details will be determined as part of engineering
design for each phase of street improvements and enhancement. Where new
buildings will adjoin the sidewalks along portions of East Grand Avenue, the
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East Grand Avenue Enhancement P I a n
private developments will provide and maintain front yard landscaping and street
tree enhancements.
The City's Parks and Recreation Department is responsible for street tree and
median landscaping maintenance within public street rights of way, unless
otherwise assigned by Council direction. To minimize operational impacts on this
department associated with East Grand Avenue Enhancement Plans, the City
proposes to utilize Lantana as the principal ground cover and a combination of
Magnolia, Ginko, Chinese Pistashio, and Liquid Amber trees for all median and
street tree planting. The other varieties and more extensive shrub and ground
cover altematives may be proposed and provided outside public right-of-way in
front yard or other private property locations where City maintenance is not
involved. This acceptable plant pallet is also applicable to other public
maintenance areas such as the perimeter of Poplar Ponding basin. In all public
maintenance areas the landscape design will include automatic irrigation
systems.
Exhibit 12
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East Grand Avenue Enhancement P I a n
PASEOS AND PLAZAS
As part of proposed new retail office developments, particularly near transit stops
or restaurants where pedestrian traffic facilitates use of larger front yard .plazas.
of .paseos" between buildings the Enhancement Plan encourages these activity
areas. Exhibit 6 shows part of a comer plaza proposed near Courtland Street
and Grand Avenue, while Exhibit 13 illustrates the between building paseo
concept. The latter design feature can also be integrated in existing developed
areas between adjoining buildings where side-yard entries and pedestrian traffic
concentration makes such areas functional. A paseo concept is proposed in the
new retail and office development on the north side of East Grand Avenue, west
of Courtland Street, adjoining the existing transit tumout and linking through to a
proposed senior housing complex.
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STORM DRAINAGE
While the existing storm drainage inlet and collection pipeline systems along East
Grand Avenue are generally 20 or more years old and not designed for larger
storms, most segments of the street do not have surface ponding problems.
Several 18" to 24" CMP pipelines collect water from Drop Inlets (DI's) at
Courtland Street and Juniper Street with outlet to Poplar Ponding Basin,
maintained by the City east of Courtland Street. Larger 24" to 48" RCP pipelines
collect storm drain DI's at Elm and mid-block between Brisco Road and Alder
Street with outlet to large basins at Elm and Ash Streets within Soto Sports
Complex. Near Alder Street the Dl's connect to 16" by 25" CMP draining to
Sunset Drive surface flow. Similarly, the 24" RCP and DI's at Halcyon Road
bubble up to surface flow further south on Halcyon Road then into Arroyo Grande
Creek. At the opposite end of the Highway segment of East Grand Avenue, 24"
RCP connects Dl's near Bamett Street (EI Camino Real) with outlet to open ditch
near Freeway 101 to drain to Arroyo Grande Creek.
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East Grand Avenue Enhancement Pia n
The Enhancement Plan proposes that the undeveloped properties in the western
portion of the Gateway segment between Oak Park Boulevard and Juniper
Streets cooperate to expand the undersized Poplar Ponding Basin rather than
rely on individual private storm drainage retention basins as previously required.
A proposed Poplar Ponding Basin expansion project would double the area and
triple the detention capacity to serve the remaining undeveloped large parcels in
the vicinity of Courtland Street. New drop inlets and 24" RCP pipeline to Poplar
Ponding Basin expansion would also enable replacement of the existing private
ponding basin on the East Grand Avenue frontage of the Town and Country
(Albertson's) Shopping Center. If necessary the City or Redevelopment Agency
will fund these storm drainage improvements, subject to reimbursement by I
benefited properties when private developments occur.
In future phases of the Midway segment of East Grand Avenue, additional new I
Dl's and larger storm drainage collection pipelines should be considered to
connect to Elm and Ash Street basins to the southwest. Any substantial new
Highway segment reconstruction should also integrate new DI's and pipeline
connecting East Grand Avenue drainage to Arroyo Grande Creek to the
southeast. (Drainage should not be allowed to disrupt adjoining agricultural
areas nor should improvement costs be assessed to agricultural properties).
UTILITY IMPROVEMENTS
Water and Sewer
The City's water distribution and sewer collection systems along East Grand
Avenue are also in need of phased improvements. The.water mains in Gateway
and Midway segments of East Grand Avenue are old 6" and 8" ACP while the
Highway segment east of Halcyon Road was recently upgraded to 12" PVC
mains.
Similarly, 6" 8" and 12" VCP compose the sravity flow sewer collection lines
along East Grand Avenue Gateway and Midway segments, while new 8" and 10"
PVC mains serve the Highway segment frontage.
The Enhancement Plan proposes that new 12" PVC water main and where
necessary new 8" and 10" PVC sewer mains be installed prior to or concurrent
with phased Gateway and Midway street reconstruction or new development
projects.
Underground Power and Communication Unes
The City of Arroyo Grande anticipated conversion to underground power and
communications and installed conduit in the prior Highway Segment street
reconstruction project. The design and actual conversion to serve existing
developments is programmed for . Spring-Summer 2002 and a budget of
$200,000 has been funded for this purpose. This will complete the Highway
segment conversion, but new decorative street lighting or supplemental
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East Grand Avenue Enhancement P I an
pedestrian-level lighting is not included nor programmed as part of this
conversion project. I
Additionally the City has received approval for $625,300 for future underground
power and communication conversion in a portion of the Gateway Segment.
Design will take several years before actual conversion, but the conduit
placement can be coordinated with street and utility improvements this year.
Until undergrounding is accomplished it would be counterproductive to install
new street and pedestrian-level lighting with overhead lines, but lighting fixtures I
should be selected and included in the design for conduit and riser spacing.
The Enhancement Plan proposes that pedestrian level or landscape lighting
systems be located within the front yard setback at the back of sidewalk to
facilitate coordination with adjoining private developments. This will facilitate
phased pedestrian-level and landscape lighting improvements as private
enhancement features to City standards rather than require additional public
project expense.
Future street lighting and/or median landscape and entry sign lighting are not
included in the initial Enhancement project budget, but would be part of power
undergrounding design and subsequent conversion. Cost-estimates, phasing
and funding for further conversion will be considered when Gateway segment
utility design is compiled by the respective power and communication companies,
but it is intended that new lighting systems will commence with the westem part
of the Gateway segment concurrent with conversion projects.
MIXED USE OVERLAYS AND ARCHITECTURAL DESIGN GUIDELINES
New developments will be encouraged to provide pedestrian scale design
features including display windows, sidewalk entries, awning and trellis shade
structures, fayade lighting and pedestrian oriented signage. Development Code
revisions will allow one and two-story mixed use buildings, not to exceed 30 feet
height. In exceptional cases some architectural features or three story elements
may be allowed for design diversity with maximum height not to exceed 35 feet.
. No uniform architectural style is prescribed along East Grand Avenue, but
distinctive and traditional rather than ultra-modem or extremely stylistic structures
will be favored. The City will discourage duplication of Historic architectural
styles which are concentrated in the Village area and large scale complexes of
stucco walls and mission tile roof, "Spanish" or Mission style buildings typical of
Southern California and prevalent in the Five Cities Shopping Center and
Rancho Grande area.
The City will prepare more detailed Mixed Use Overlays and/or Architectural
Design Guidelines for the East Grand Avenue segments with a basic expectation
that "form follows function" for the diverse Mixed Use permitted and conditional
uses. In all instances, however, the street frontage will be expected to be
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East Grand Avenue Enhancement P I a n
pedestrian, bike and transit oriented even for predominantly automotive related
uses. The latter, including new and used auto sales, service stations and repair
shops, drive-up windows and tire, muffler, transmission and other vehicle or parts
stores, will be among conditional uses. Some locations will not be acceptable for
certain vehicle service uses due to proximity to existing or potential residential
uses, professional offices, or retail uses that may be noise sensitive or
experience adverse exposure to incompatible conditions. This Enhancement
Plan and future Development Code revisions will seek to group or cluster similar
uses within sub-areas of the Mixed-Use district and conditionally allow
consideration of a broad range of diverse commercial, office and residential uses.
Service commercial, warehouse and industrial type uses, particularly those
involving outdoor display or not compatible with pedestrian activity will be
considered by Conditional Use Permit or in some instances, not allowed in some
subareas.
The architectural character of new developments will be guided by interim
Architectural Review Committee approvals and when adopted, by proposed
Development Code revisions, development standards, and subarea Design
Guidelines.
FACADE IMPROVEMENT LOAN PROGRAM
To encourage remodel and enhancement of existing buildings, future signage
and landscape that does not conform to the new Design Guidelines, the
Enhancement Plan also proposes a future fayade improvement loan program.
After the City completes Development Code revisions and subarea Design
Guidelines, the Redevelopment Agency will be asked to establish a revolving low
or no interest loan program particularly to assist relatively small scale private
building, exterior signage and front yard improvement projects, when
redevelopment or CDBG funding is available.
HISTORIC AND ARCHITECTURAL PRESERVATION
Most commercial and office buildings along East Grand Avenue are less than 50
years old and none are considered essential for historic preservation. Several
features however, should be considered for architectural preservation if feasible,
including the East Grand Avenue and Alpine Street office complex in the
Highway segment, Fair Oaks theatre marque, Coast National Bank, Grand
Avenue Professional Complex and Mid-State Bank buildings in the Midway
segment; and Juniper Street intersection professional office buildings in the
Gateway segment.
It is evident from the design diversity of these existing examples that there is no
single architectural style appropriate to all segments of East Grand Avenue. One
and two story, moderate scale, distinctive individual buildings are more prevalent
than small structures or large scale building complexes. The western half of the
Gateway segment offers an apparent opportunity for major aesthetic
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East Grand Avenue Enhancement P I an
enhancement due to predominantly undeveloped and relatively large properties
fronting on East Grand Avenue near Courtland Street.
The enhancement plan illustrates similar potential for evolution of substantial
portions of the east half of Gateway segment and the south side of the Midway
segment as well. The Highway segment will probably exhibit the least apparent
aesthetic change due to street section constraints and the scale and extent of
existing development
ENHANCEMENT PLAN PRIVATE DEVELOPMENT PROPOSALS
Three graphic aerial photo overlay plans depict conceptual private development
potential in the Gateway, Midway and Highway sections of East Grand Avenue.
GATEWAY SEGMENT ENHANCEMENT PROPOSALS
Exhibit 14 illustrates the predominant opportunity for new development in the
west half of the Gateway segment centered on Courtland Street intersection. It
also shows additional redevelopment and new buildings west of the Elm Street
intersection, in the east half of the Gateway Section.
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The western segment of East Grand Avenue known as Gateway is composed of
relatively large parcels at both ends and moderate sized parcels in the middle.
The large parcels near Courtland Street intersection are predominantly
undeveloped on three corners while the Town and Country/Albertson's Shopping
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East Grand Avenue Enhancement PI an
Center occupies the fourth. Two large Mixed-Use development projects are
pending consideration at the Courtland Street intersection which is entirely within
the City. At the eastern end of the Gateway segment on the south side of East
Grand Avenue at Elm Street intersection, the older Tri-W Shopping Center
(former Williams Bros.Nons) buildings are now occupied by retail, restaurants,
auto parts and other tenants, but the property is considered under-developed.
The Enhancement Plan illustrates preliminary development plans at the
northwest and southeast corners of Courtland Street intersection reflecting
current land use arid site planning applications. These include the proposed
Poplar Ponding Basin expansion on the east side of Courtland Street that would
correct an existing storm drainage retention deficiency in the area and enable
replacement of the existing private ponding basin on the Town and Country
Shopping Center frontage. The Enhancement Plan proposes that this frontage
be redeveloped with two freestanding retail and/or restaurant buildings to
reinforce pedestrian activity and aesthetics on the street frontage as well as
improve internal function of the shopping center. Additionally the Enhancement
Plan implies possible expansion of the supermarket to modem size standards.
To the southwest of Courtland Street and Grand Avenue the Enhancement Plan
proposes coordinated Mixed-Use residential, office and retail development of two
separate relatively large undeveloped parcels. Conceptually this would include
several driveways to Coutland Street, but not more than a single shared access
driveway to East Grand Avenue. A transit turnout and pedestrian enhancement
should be integrated into this conceptual future mixed use development,
including a multiple family residential transition to the adjoining Berry Gardens
neo-traditional single family detached subdivision.
As previously noted, the Enhancement Plan provides for the expansion of Poplar
Ponding Basin including open decorative perimeter fence, trees and screen
planting such as shrubs perimeter and slopebank stabilization hydroseeding.
The Enhancement Plan illustrates additional redevelopment potential at the
eastern end of the Gateway segment involving the Tri-W shopping center.
Several new retail buildings are proposed along this East Grand Avenue
frontage, but more substantial potential exists if the older shopping center
structures are redeveloped for Mixed-Use including second story offices and/or
multiple family residential uses.
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East Grand Avenue Enhancement PI a n
MIDWAY SEGMENT ENHANCEMENT PROPOSALS
This portion of East Grand Avenue between Halcyon Road and Elm Street is
predominantly developed with moderate sized, deep lots composing long blocks.
The commercial uses include larger stores such as drug, furniture, appliance,
food, pet, and antique stores. Office uses include several banks, mortgage
companies, financial services, medical and dental offices. Other diverse uses
include several restaurants, coffeehouses, bagel shop, and a movie theatre.
Exhibit 15
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Most of these uses provide individual off-street parking lots commensurate with
the size of the related business. A few, such as Fair Oaks Plaza, provide larger,
shared parking serving several adjoining businesses facilitating multi-purpose
trips. With the exception of the Arroyo Trailer Park, very few residential uses
remain along this segment of East Grand Avenue, but many adjoin on parallel
streets, Sunset and Linda Drives, one block to the south and north. The
enhancement plan proposes that pedestrian and bike paseos should be provided
in the middle portions of these long blocks to facilitate circulation between
residential and commercial/ office uses, including several mid-block crosswalks
along East Grand Avenue.
Exhibit 15 illustrates a major redevelopment potential in the triage bounded by
Elm Street, Linda Drive and Brisco Road, where truck terminal and recreation
vehicle storage uses adjoin Oceanview Elementary School and residential
development on two sides, substantial new commercial retail and/or office
development with rear yard parking is also illustrated along the south side of East
Grand Avenue and east of Brisco Road. Similar potential new development of
. .
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East Grand Avenue Enhancement Pia n
redeyelopment is shown on both sides of East Grand Avenue near Alder Street,
including frontage commercial and rear yard parking where Arroyo Trailer Park
units now abut East Grand Avenue.
Although new developments are probable on several underdeveloped lots on
both sides of East Grand Avenue, most of the potential enhancement will require
private redevelopment that may occur over an extended period of time. Two
examples of this type of evolution are implied by the enhancement plan.
For example, by relocation of approximately 17 trailer park spaces, enabled by
Mixed Use zoning to make residential uses conditionally permitted rather than
legally non-conforming, the East Grand Avenue frontage could be redeveloped
with new commercial and/or office buildings. Off-street parking lots behind the
commercial frontage would be accessed from the private driveway entry/exit to
the trailer park, with secondary driveway connections to Halcyon Road or East
Grand Avenue. Similarly, the adjacent lumber company could be replaced by an
administrative office complex similar to Mid-State Bank's financial office center.
This new office complex could also include multi-family residential or special
needs housing components oriented to Bennett Avenue or Linda Drive. I
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On the south side of East Grand Avenue, many of the individual lots can be
further developed with commercial and office uses oriented to the street
providing coordinated off-street parking behind the frontage buildings. The
Enhancement Plan proposes that shared access driveways be required to
minimize driveway crossings of East Grand Avenue sidewalks, yet enable
convenient entry/exit to rear parking lots. Additionally, these private parking lots
should be linked together rather than separated to enable users and service
vehicles to eventually move parallel to East Grand Avenue. The rear yard
parking lot design will require a consistent block wall and landscape treatment as
well as subdued lighting to provide a compatible neighbor for the residential lots
fronting on Sunset Drive, including one or more pedestrianlbike paseos to
improve mid-block circulation.
Along this segment of East Grand Avenue the median will initially retain a two-
way left turn lane except at selected mid-block crosswalks where raised
landscape medians can create a safer pedestrian refuge. After individual
driveways are consolidated by the proposed shared access and interconnected
parking areas, additional landscaped median islands can be encouraged to
replace the two-way left turn lane, facilitating cross-street pedestrian movement.
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East Grand Avenue Enhancement Pia n
HIGHWAY SEGMENT ENHANCEMENT PROPOSALS
Exhibit 16 illustrates possible infill of new developments in the Highway section of
East Grand Avenue. This segment is particularly convenient for tourist services
and lodging such as service stations, restaurants, motels and auto parts sales
and services including tire,muffler, lube, transmission and parts stores, repair
shops and vehicle sales.
Exhibit 16
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EAST GRAND AVENUE HIGHWAY SECTION
The Highway segment adjoins the historic Village to the east of Freeway 101 and
modest homes in a traditional residential neighborhood to the north. The
commercial frontage of East Grand Avenue is composed of relatively small
shallow lots in short blocks with small-scale stores, offices, services and residual
houses intermixed on the north side of the street. Several service stations and a
fast food restaurant with a drive-up window and a small convenience center are
included in this generally shallow strip adjoining side and parallel street single-
family houses. Most commercial and office uses have small individual off-street
parking lots. The larger uses and the convenience center have larger front or
side parking lots. Due to numerous driveways and the limited street width, on-
street parking along this entire Highway segment consists of a less than a total of
twenty-four on-street spaces which would be eliminated to enable the proposed
two way left turn lane as an essential traffic safety feature.
Adjoining the Freeway 101 southbound ramps, undeveloped frontage, due to
adjoining slopebank, enables a public vista overlooking the Arroyo Grande Creek
valley floor which is a prominent irrigated and cultivated agricul~ural field also
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East Grand Avenue Enhancement P I an
visible from the Freeway. This agricultural open space provides an important first
impression and public vista which is proposed as an entry feature to be
permanently integrated into the East Grand Avenue gateway from Freeway 101.
Further west along the south side frontage of East Grand Avenue are a series of
Highway Commercial uses including a used car sales yard, transmission and
muffler repair shops, quick lube, mini-storage complex, motel, two restaurants,
several office buildings, and a few retail stores. Most of these uses would remain
unless or until East Grand Avenue requires widening. The Enhancement Plan
intends that widening be avoided and that each business provide supplemental
or shared off-street parking instead of on-street.
IMPLEMENTATION PROGRAM
The City of Arroyo Grande has previously constructed two East Grand Avenue
improvement projects during the 1990's for water and sewer line replacement,
pavement reconstruction and preparations for Mure underground utility
conversion. Phase one in the Highway segment cost $762,000 and included a
short median island and landscaping east of Halcyon Road, but no other
enhancement elements. Phase two in the Midway segment cost $2.2 million for
water and sewer utilities and street reconstruction and included median islands at
Brisco Road east of Elm Street for traffic safety. The third phase of street and
utility reconstruction for the Gateway segment was budgeted at an estimated
cost of $1.0 million, but 2001 construction was intentionally deferred to
coordinate with East Grand Avenue Enhancement project proposals. The
principal funding sources for the current project are $38,300 from sewer facility
account; $513,400 from water fund account, and $431,600 from State
Transportation Improvement Project (STIP) allocations. These include funds for
design administration/inspection/testing and construction now supplemented by
the 2002 budget addition of $250,000 of STIP funding for street enhancements.
Based on preliminary schematic design and initial cost estimates for East Grand
Avenue Enhancement Plan proposals, the Community Development Department
staff recommends a focused "demonstration project" composed of the west half
of the Gateway segment. The primary reason for a focused area is the budget
limitations and to concentrate aesthetic enhancements within the mile and half
long street right-of-way in a manner to demonstrate effectively the intended
design character of proposed streetscape improvements. It should also be
emphasized that the west half of the Gateway segment between Juniper Street
and Oak Park Boulevard, currently adjoining undeveloped acreage, is the site of
two new major private deyelopment projects, of the northwest and southwest
comers of East Grand Avenue and Courtland Street intersection. Thus the two
blocks of East Grand Avenue at the west edge of the City of Arroyo Grande,
centered on Courtland intersection will be dramatically changing with or without
the proposed streetscape enhancements.
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East Grand Avenue Enhancement P I a n
Streetscape improvement preliminary cost estimates indicate the following
construction costs for the western portion of the Gateway segment features:
1. Median island, landscaping, trees and irrigation:
a. Oak Park Boulevard to Courtland Street $32,000
b. Courtland Street to mid-block driveways $29,200
2. Sidewalk/driveway repairs and stained concrete treatment
Oak Park Boulevard to Juniper Street, both sides $43,100
3. Courtland/East Grand Crosswalk construction
Patterned concrete, stained @ 10' width- 4 legs $72,500
4. Street trees (median landscape and irrigation in #1.) $11,500
5. Tree well grates, stained concrete $24,200
6. Street fumiture (4 benches and 4 trash/recycling receptacles $ 9,400
7. Entry signage monument base and other street signs $ 5,400
8. Contingency fund ~22. 700
$250,000
To complete other priority enhancement elements west of Juniper Street along
the Gateway segment of East Grand Avenue would require:
9. Additional median island landscaping trees and irrigation
(mid-block driveways to Juniper Street) $22,000
10. Bus turnout on southwest comer of Courtland and Grand Ave. $15,400 ,
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11. Juniper Street and Grand Avenue intersection crosswalks (two I
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13. Contingency ;& 9 .400 I
This second phase of enhancement would total $103,700
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tentatively considered second priority, for similar enhancement construction totals I
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$266,600 exclusive of design administration and contingency allowances. The i
itemized elements include five short median islands, one of two bus turnouts, I
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East Grand Avenue Enhancement Pia n
sidewalk staining from Juniper to Elm Streets, crosswalks at both Fair View
Avenue and Elm Street intersections; street trees and grates, but no additional !
street fumiture, bulbouts or screenwalls. With design and contingency this third
phase would cost approximately $300,000.
It should be noted that these cost estimates do NOT include for Midway and
Highway segment enhancements, underground power conversion, Poplar
Ponding Basin expansion or street pavement and water and sewer reconstruction.
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