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Minutes 1999-08-24 CITY COUNCIL MINUTES TUESDAY, AUGUST 24,1999 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Honorable Mayor Lady called the regular City Council meeting of the. City of Arroyo Grande to order at 7:03 p,m. 2. ROLL CALL City Council: ..x. Council Member Runels ..x. Council Member Tolley ..x. Council-Member Dickens ..x. Mayor Pro Tern Ferrara X Mayor Lady ST AFF PRESENT -X-City Manager -X-City Attorney -X-Director of Administrative Services -X-Chief of Police _Director of Building and Fire -X-Interim Director of Community Development -X-Director of Public Works -X-Director of Parks and Recreation -X-Director of Financial Services -X-Associate Planner 3. FLAG SALUTE Boy Scouts of America, Troop 489, led the Pledge of Allegiance. 4, INVOCATION Pastor Michael Dennis, Landmark Missionary Baptist Church, delivered the invocation. 5, SPECIAL PRESENT A TIONS a. Anita Bingham-Lawrence, Finance Director of the City of Camarillo and the Deputy State Representative of the Government Finance Officers Association presented the Distinguished Budget Presentation Award to the City of Arroyo Grande. Financial Services Director Snodgrass accepted the award. CITY COUNCIL MINUTES AUGUST 24, ,1999 6. AGENDA REVIEW City Manager Hunt stated that there was supplemental information with correspondence relating to Agenda Item 7.a., and correspondence received relating to Item 11.a. 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Dickens moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. PUBLIC HEARINGS 7,a. BERRY GARDENS SPECIFIC PLAN AMENDMENT 99-001. CUP 99-005, PLANNED SIGN PROGRAM 99-001 Interim Community Development Director Buford highlighted the Staff Report. He explained that the Berry Gardens Specific Plan established four subareas with subarea 1 -being devoted to residential, and subareas 2, 3 and 4 subject to development applications by the property owner and approved by the City as a Specific Plan Amendment. He explained that Autozone has proposed a development in subarea 4 that would face Grand Avenue. He stated that the Planning Commission reviewed the project and recommended denial of the Specific Plan Amendment 9~-001, Conditional Use Permit 99-005, and Planned Sign Program 99-001. Council questions of staff included: . Mayor Pro Tem Ferrara: 1) asked if subarea 4 is under one ownership; and 2) is there anything in the Specific Plan that approves phasing of the subareas 3 and 4. Director Buford responded that subarea 4 was under one ownership and there was not anything in the Specific Plan that approved phasing of the subareas. Council Member Dickens: 1) inquired if the Specific Plan identified particular types of commercial uses for the area. Director Buford replied no. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Lady opened the Public Hearing. Arthur Nave, Regional Design Manager, spoke in favor of the project and gave a brief background on Autozone's target market area, customer base, experience and number of personnel, parking lot issues, and hours of operation. He stated that changes to' the design of the project had been made since the Planning Commission meeting, Rob Strong, Strong Planning Services, spoke in favor of the project and stated he had 'originally assisted the developer on creating the Berry Gardens Specific Plan. He spoke about attempts to coordinate the project with the four property owners; the fact that subarea 3 and 4 are the only commercial zoned parcels that 2 CITY COUNCIL MINUTES AUGUST 24, 1999 -' front Grand Avenue that are in a Specific Plan; recognized the need to coordinate the uses of the two parcels; access to the development; and the extension of Courtland Street to Ash. He stated they are proposing refinements be made to the Specific Plan relating to the ponding basin, permitted and conditional uses, and access and utility easements. He explained the proposed Autozone development and stated that there is a potential maximum for a 6~,000 square foot project if another developer wants to acquire the property.' Mr. Strong explained that the auto-parts use is the one issue that could not be resolved. He said they have met the intent of the Specific Plan; however, they want direction from the Council tonight if the use is not acceptable. He stated the owner of the property is an auto parts retail storeowner and he cannot compromise the use for the property. He sai~ there has been major enhancement of the project since the review by the Planning Commission to addre~s its concerns. There was discussion whether the applicant was willing to move the location of the building_on the parcel so that it was not on the Grand Avenue frontage; and whether the applicant was willing to meet with the adjacent property owner of .subarea 3 to coordinate development efforts. Dennis Allan, Allan Real Estate Investments, representative for the Matsumoto family, said the family did not have any objection to Autozone and they see the development as a collaborative effort. He requested a sixty-day continuance in order for the family to get together with the Autozone representatives. He said the family had concerns that a third party was providing development designs and concepts, and that a combined effort of the owners would be a benefit to the City. John Keen, Planning Commissioner, stated he had been on vacation and not at the Planning Commission meeting when this item was considered. He said that ,significant changes had been made to the project and the project should go back to the Traffic Commission and the Planning Commission for review. , Otis Page, 606 Myrtle, agreed with Mr. Keen. Hearing no further comments, Mayor Lady closed the hearing to the floor. Council Members discussed the positioning of the project in relation to the Berry Gardens project. There was Council consensus that an auto parts store was not the desired vision for the entryway to the City and the Berry Gardens project. There is a significant share of auto parts stores that currently exist on Grand Avenue. Council concurred in encouraging the applicant to collaborate with the other property owners in the development of the properties, 3 CITY COUNCIL MINUTES AUGUST 24, 1999 , After further Council discussion, Mayor Pro Tem Ferrara moved to deny Specific Plan Amendment 99-001, Conditional Use Permit 99-005, and Planned Sign Program 99-001. Council Member Dickens seconded the motion. _Voice Vote LRolI Call Vote ~Lady ~Ferrara An-Runels ~Tolley ~Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 7,b. APPROVAL OF RECYCLING SERVICE AGREEMENT AND ESTABLISHING REVISED RATES TO INCLUDE CURBSIDE RECYCLING COLLECTION SERVICES City Manager Hunt highlighted the Staff Report, He introduced Bill Worrell from the Integrated Waste Management Authority who proceeded to review the curbside recycling selection process timeline and proposal Options 1, 2, 3 and 4. He gave a brief overview of RALCCO's proposal and explained why they were eliminated from consideration. He reviewed the fiscal impact for residential and commercial customers. Council Member Dickens asked for clarification on the billing services in B. Goodrow's bid. Mr. Worrell explained that B. Goodrow's quote for billing services was above and beyond their base quote for Option 4. He explained that South County Sanitary would not be charging fC?r billing services since it already bills for refuse. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Lady opened the Public Hearing. . Hearing no comments, the Mayor closed the hearing to the floor. Council Member Dickens stated one of the significant differences in the proposals between B, Goodrow and South County Sanitary was for public education. He did not think that South County addressed the issue adequately. Tom Martin, South County Sanitary, responded that there is a budget for promotion in the contract. He explained that South County Sanitary currently has programs within the Lucia Mar Unified School District to promote recycling; an annual mailer; and has participated in City events. Council Member Dickens suggested an increased effort needs to be made to educate the public, and he would like to see a specific program laid out'so that the City knows what to expect from the contractor. 4 w,_..____.__.____,~_.____.,_ CITY COUNCIL MINUTES AUGUST 24,1999 Tom Martin stated their intent will be to work with the IWMA and they will participate to me~t the requirements of AB 939. Bill Worrell stated that IWMA will be responsible for public education and that the contract with the City includes $10,000 for public relations, There was further discussion relating to public education; customer service; sizes of recycling containers; curbside oil recycling; costs; and the importance of meeting required waste diversion goals. Council Member Dickens moved to approve the Recycling Services Franchise Agreement between the City of Arroyo Grande and South County Sanitary Services, Inc. for curbside recycling services with the addition of a component for collaboration between South County Sanitary and the Integrated Waste Management Authority for public education services, to be approved by staff; and adopt a R~solution establishing revised rates to include, curbside recycling collection services. Council Member Tolley seconded the motion. _Voice Vote LRolI Call Vote ~Lady AyLFerrara AyLRunels AyJLTo II ey ~Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed, 8. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS None. 9, CONSENT AGENDA Council Member Tolley moved and Council Member Runels seconded the motion to approve Consent Agenda Items 9a, through 9n" with the recommended courses of action, as follows: a, Cash Disbursement, Ratification. Approved, b. Cash Flow Analysis/Approval of Interfund Advance from the Sewer Fund, Approved. c, Minutes of City Council Meeting of August 10, 1999. Approved. d, Modification to Policy/Procedure for ,Conducting Council Business. Resolution No,3391 adopted. e. Appointments to Senior Advisory Commission and Architectural Review Committee. Approved. f. Award of Bid - Parks Division Vehicle, Approved. 5 CITY COUNCIL MINUTES AUGUST 24, 1999 g. J\uthorization to Close City Streets and Use City Property for the 62nd Annual Arroyo Grande Valley Harvest Festival. Resolution No. 3392 adopted. h, Amendment No. 1 to Cooperation Agreement 'between the City and the County of San Luis Obispo for Joint Participation in the CDBG, HOME and ESG Programs. Amendment approved. i. Request for Shortened State Clearinghouse Review Period - Village Glen Annexation Draft EIR. Approved. j. Support of AB 1448 and ACA 16 - The Fair Competition and Taxpayer Saving Act. Resolution No. 3393 adopted.. k. Scenic Creekside Walk Through the Historic Village of Arroyo Grande - Phase1A, Revised Fund Transfer Agreement. Resolution No. 3394 adopted. I. Grand Avenue, Elm Street to Halcyon Road, Project No. 60-70-90-98-6, Progress Payment No, 1. Approved. m. Sprin_9 1998-99 Slurry Seal Project, Project No, 90-00-3, Progress Payment No.1. App,roved. n, Santa Maria Groundwater Basin Water Rights Litigation-Agreement for Special Legal Services Joint Defense Agreement. Agreement approved. _Voice Vote )LRolI Call Vote ~Lady ~Ferrara ~Runels ~Tolley AyLDickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS None. NEW BUSINESS 11.a. STATUS OF ONGOING PROJECT STUDY REPORTS (PSRs) Public Works Director Spagnolo gave a brief overview of the status of four project study reports being prepared for proposed roadway improvements in the South County area. Mayor Lady. opened up the discussion for public comment. Otis Page, 606 Myrtle, spoke about the Williams property as related to the EI Campo study. c He talked about the need for a regional plan in order to fund the improvements. Mr. Page also commented that he has been serving as a, citizen representative on the committee studying the Brisco Road-Halcyon Road/Route 6 CITY COUNCIL MINUTES AUGUST 24,1999 101 interchange. He said he was not sure how to change it, He said the future of the City is the Williams and Fredericks properties and he recommended putting the money there. There would be the least disruption at EI Campo than Halcyon. He commented that the General Plan Update is in the works and the Circulation Element is a major element of the plan. He urged the Council to make decisions on land use and what the annexation policy will be. Hearing no further comments, Mayor Lady closed the public discussion. After further comments and discussion, there was consensus 'of the Council in favor of continuing the project study reports and moving forward. The Council received and filed the report. The Mayor called a recess at 9:40 p.m. The Mayor reconvened the meeting at 9:43 p,m, 12, CITY COUNCIL REPORTS: a, MAYOR MICHAEL LADY (1) South San Luis Obispo County Sanitation District (SSLOCSD). There were 300 connections last year which was an all-time high; there is over eight million dollars in the bank in the expansion and replacement fund; no rate increase since 1986. Pismo Beach commissioned a report on options to renovate their plant or join the District. There was an annual review of personnel compensation packages. (2) Other. b, MAYOR PRO TEM TONY M, FERRARA (1) Integrated Waste Management Authority Board(IWMA). No report. (2) Economic Vitality Corporation (EVC). No report. (3) Air Pollution Control District (APCD). No report. (4) Economic Development Task Force, Have developed purpose and direction, a vision statement, and a mission statement. Agreed to move forwar~ in developing specific planning elements which would include chapters in the Economic Development Plan, such as manufacturing development, commercial/retail development, business retention and creation, redevelopment, and tourism. An offer is pending for a new Economic Development Director. (5) Other - Will be attending a League of California Cities policy meeting in Ontario. Also preparing presentation on the Youth Master Plan for the League of California Cities Annual Conference in October. 7 CITY COUNCIL MINUTES AUGUST 24, 1999 c. COUNCIL MEMBER THOMAS A, RUNELS (1) Zone 3. Advisory Board. No report, Attended Technical Committee meeting: 1) capacity of dam is 75%; 2) mandate by the County to work with the School District regarding an early warning system; 3) the Water Rights Committee attorneys have been working on the water rights and in conjunction have been doing a habitat study; and 4) has not resolved the restricted flow in the main transmission line at the Village Center project, (2) County Water Resources Advisory Committee (WRAC). No report. (3) Other - Attended Economic Development Task Force meeting. d. COUNCIL MEMBER STEVE TOLLEY (1) Long-Range Planning Committee. No report. (2) South County Youth Coalition. Will be starting up again soon. (3) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A), Discussed Highway 1 North County corridor study; the amendment to the Federal Transportation Improvement Program; the De Anza Trail; local sales tax option; the SLOCOG Annual Report. At the SLORT A meeting, discussion revolved about CCA T services, (4) Other, . e. COUNCIL MEMBER JIM DICKENS (1 ) South County Area Transit (SCA T). Awarded contract to Santa Barbara Transportation for SCAT services. .(2) Economic Development Committee/Chamber of Commerce. No report. (3) Other - Community Recreation Center Subcommittee. Discussed funding mechanisms. Name to be used for the project is Five Cities Recreational Center. Bringing report to Council meeting in September. 13. COUNCIL COMMUNICATIONS Mayor Pro Tem Ferrara reported that he met with the City Manager and. City Attorney regarding the status of Wal-Mart. He suggested that the issues either come to the City Council on a future agenda or staff makes a determination that a letter be sent to the developer holding them to the conditions of approval to construct building A2. 14. STAFF COMMUNICATIONS City Manager Hunt reported that in accordance with the Ordinance which designates'the City Engineer as the Official with the authority to approve final subdivision maps, the City Engineer will be approving the final map. for Tract. 1834, Phase 4 within ten days, Mayor Pro Tem Ferrara stated that the City Engineer needs to take into consideration the conditions of approval and everything else that has taken place on that map. He said he did not want this to be a discretionary process and it should be based on what was previously approved. 8 CITY COUNCIL MINUTES AUGUST 24,1999 City Manager Hunt explained the new process for approving maps and that the Council could request this be brought back as an Agenda item for further discussion if there were concerns, There was Council consensus to bring the item back at the next regular meeting on September 14,1999 as continued business. 15. ADJOURNMENT Council Member Runels moved, Mayor Lady seconded, and the motion passed unanimously to adjourn the meeting, Time: 10:14 p.m. -- MICHA:~~iV1 ATTEST: lJLcJu{ 0/02- . DMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 9