Minutes 2002-02-12
MINUTES
REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
TUESDAY, FEBRUARY 12, 2002
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem Runels
and Mayor Lady were present.
RDA: Board Members Dickens, Ferrara, Lubin, Vice-Chair Runels and
Chair Lady were present.
City Staff Present: City Manager Adams; City Attorney Carmel; Director of
Administrative Services Wetmore; Community Development
Director Strong; Associate Planner McClish, and Director of Public
Works Spagnolo.
3. FLAG SALUTE
Members of Boy Scout Troop 489 led the Flag Salute.
4. INVOCATION
Pastor Richard Scharn delivered the invocation.
5. SPECIAL PRESENTATIONS
S.a. Proclamation - National Engineers Week.
Mayor Lady presented a Proclamation recognizing February 17-23, 2002 as "National
Engineers Week". Director of Public Works Spagnolo accepted the Proclamation.
S.b. Proclamation - Scouting Anniversary Month.
Mayor Lady presented a Proclamation recognizing February 2002 as Scouting
Anniversary Month. Scout Master John Silva from Troop 26 accepted the Proclamation
on behalf of the Los Padres Council Boy Scouts of America.
6. AGENDA REVIEW
None.
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CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
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6.a. Resolutions and Ordinances Read In Title Only
Council Member Ferrara moved, Mayor Pro Tern Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
Bob Brown, 617 Cerro Vista Circle, thanked the Council and staff for all the good work
done for the City. He stated he was a member of the South County Historical Society
and Central Coast Salmon Enhancement. He spoke of his interest in Arroyo Grande I
Creek and stated he had authored a book entitled StOry of the Arroyo Grande Creek.
He presented a copy of the book to Council and a copy to staff.
Jerry Ferrigan, 745 Ridgemont Way, representing the Bayview Estates Homeowners
Association, expressed concerns regarding issues the Nipomo Community Advisory
Council (NCAC) is addressing with regard to annexing land. He stated the homeowners
within Bayview Estates want to maintain their Arroyo Grande address. He inquired
whether any representatives from the City of Arroyo Grande would be providing
comments to the NCAC.
8. CONSENT AGENDA
Council Member Lubin requested the Council pull Agenda Items 8.c., 8.e., and 8.g. for
discussion.
Mayor Pro Tern Runels moved and Council Member Ferrara seconded the motion to
approve Consent Agenda Items 8.a. through 8.i., with the exception of Items 8.c., 8.e.,
and 8.g., with the recommended courses of action:
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period January 16,
2002 through January 31, 2002.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of
January 31, 2002.
8.d. Consideration of Cash Flow Analysis/Approval of Interfund Advance from
the Water Facility Fund.
Action: Received and filed December 2001 Cash Report and approved the
interfund advance from the Water Facility Fund to cover cash deficit in other
funds at December 31,2001.
8.f. Consideration of Authorization to Solicit Bids for Spring 2001-02 Slurry
Seal Capital Improvement Project No. PW 350-5638.
Action: 1) Authorized the Public Works Department to solicit public construction
bids for the Spring 2001-02 Slurry Seal improvement project; 2) Found that the i
i
project is categorically exempt from CEQA pursuant to Section 15301(c); and 3)
Directed the Administrative Services Director to file a Notice of Exemption.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
FEBRUARY 12, 2002
PAGE 3
8.h. Consideration of Acceptance of Improvements for Tract 1834 . Phase 5.
Action: Adopted Resolution No. 3577 accepting improvements, offers of
dedication, and easements within Tract 1834 - Phase 5.
8.i. Consideration of Acceptance of Improvements for Lot Line Adjustment 96.
531, S. Elm Street, and a Portion of Farroll Avenue (Gin/Keith).
Action: Adopted Resolution No. 3578 accepting the following: 1) Public
improvements constructed for Lot Line Adjustment 96-531 including
improvements to Elm Street, Farroll Avenue, Brittany Avenue, Hampton Place,
and Carrington Place; 2) Offers of dedication for public road right-of-way, public
utilities, pedestrian access, traffic control devices, and tree planning easements;
and 3) Offers of dedication for public road right-of-way and public utilities
easements.
AYES: Runels, Ferrara, Dickens, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
8.c. Acceptance of Audited Annual Financial Reports.
[COUNCIURDA]
Council/Board Member Lubin asked why the auditing firm had not yet issued a
Management Letter. Director of Financial Services Snodgrass replied that only one
item had been identified regarding payments received for the City's recreation contract
classes, which the auditing firm concemed as minor. She explained that the City would
receive the Management Letter documenting the issue. Staff recommended the
Council/RDA receive and file the respective Audited Annual Financial Reports for the
Fiscal Year ended June 30, 2001.
8.e. Consideration of Approval of Minutes.
Council Member Lubin noted that a supplemental memorandum had been issued to the
Council with a correction to the January 22, 2002 City Council Minutes (memorandum
on file), to include the roll-call vote on Item 9.a. Staff recommended the Council approve
the minutes of the Regular City Council Meeting of January 22, 2002, as amended.
8.g. Consideration of Consultant Contract Amendment for Kim Romano.
Council Member Lubin expressed concern that this Contract had been in effect for over
a year and inquired whether the City should be looking at additional staffing. Director of
Public Works Spagnolo responded that the City had recently hired an Assistant City
Engineer who would eventually assume the work currently being done by the contract
employee.
Council Member Lubin asked if there was a need for technical engineering knowledge in
order to prepare and present items to the Traffic Commission. Director Spagnolo
replied yes, and he explained that staff would reevaluate the need for a contract
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
FEBRUARY 12, 2002
PAGE 4
engineer again during the budget process. Staff recommended the Council approve
and authorize the Mayor to execute the amended Consultant Services Agreement with
Kim Romano to provide additional staff support for the Traffic Commission.
Council Member Lubin moved to approve statrs recommendations on Consent Agenda
Items 8.c., 8.e., and 8.g. Council Member Ferrara seconded the motion, and on the
following roll-call vote, to wit:
Council
AYES: Lubin, Ferrara, Runels, Dickens, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
RDA (Item S.c.)
AYES: Lubin, Ferrara, Runels, Dickens, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
9. PUBLIC HEARINGS
9.a. Proposed Ordinance Amending the Zoning Map of Arroyo Grande from
Public and Quasi-Public Facilities (PF) to Residential Suburban (RS) for a
1.40-Acre Portion of Rancho Grande Park; Development Code Amendment
Case No. 01-001.
Council Member Lubin declared a potential conflict of interest as a result of property
ownership and stepped down from the dais.
Director of Community Development Strong presented the staff report. Staff
recommended the Council introduce an Ordinance amending the Zoning Map from PF
to RS for a 1.40-acre portion of the Rancho Grande Park Site.
Council Member Runels asked if the lots had been appraised. Director Strong replied
that the process had been started.
Council Member Dickens asked for an explanation of if and how the three lots would be
included in the Rancho Grande Homeowners Association (HOA). Director Strong
explained that a review of the CC&R's revealed there was no provision for annexation of
land; however, it was the City's intent to ask the Homeowner's Association Board to
authorize inclusion of the three lots in the Association on a voluntary basis. He stated
that should the Association not include the lots, the City would still impose the same
development standards on the proposed homesites.
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Council Member Ferrara asked for clarification that the proposal to include the lots in
the HOA would be presented by the City to the HOA and it would then be the decision
of the HOA. Director Strong replied yes.
Mayor Lady opened the Public Hearing and stated all members of the public were I
invited to come forward and speak on the matter. Hearing none, Mayor Lady closed the
Public Hearing.
Council Member Dickens and Mayor Lady expressed support for the proposal. Council
Member Ferrara acknowledged the letter submitted for the record by. Mr. Bruce Berlin,
221 Avenida De Diamante, urging the Council to move forward with the park project.
Council Member Ferrara spoke in support of the proposal stating he wanted to expedite
the project. Council Member Runels stated he supported the construction of a
proposed park; however, he disagreed with the reduction of land for the park.
Council Member Ferrara moved to introduce for first reading an Ordinance amending
the Zoning Map of Arroyo Grande; Development Code Amendment 01-001, applied for
by the City of Arroyo Grande, and read the Ordinance by title only. Council Member
Dickens seconded the motion, and on the following roll-call vote, to wit:
AYES: Ferrara, Dickens, Lady
NOES: Runels
ABSENT: Lubin
There being 3 AYES, 1 NO, and 1 ABSENT, the motion is hereby declared to be
passed.
Council Member Lubin returned to the dais.
9.b. Final Approval of Fiscal Year 2001-02 Community Development Block Grant
(CDBG) Projects.
Associate Planner McClish presented the staff report. She explained that the County
has estimated that approximately $149,291 in CDBG funds will be available to the City
in 2001-02, following a funding reduction of $2,383 made by the County after the
January City Council public hearing on the item. She stated that after recalculating
preliminary funding recommendations, staff subtracted the remaining over-allocation
from the City's Code Enforcement Application.
Council Member Ferrara inquired whether there would be a budget impact due to the
reduction of funding for the Code Enforcement program. Planner McClish replied there
would not be a budget impact, and that the City was still using funds allocated for Code
Enforcement in previous years.
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Mayor Lady opened the Public Hearing and stated all members of the public were
invited to come forward and speak on the matter.
Bernadette Bernardi, Executive Director of the Literacy Council, thanked the Council for
amending the recommendations and allocating funding to the Literacy Council.
Dori Yonker, Supervisor for the EOC's Teen Parenting Program, expressed appreciation
to the Council for the allocation of funding for all of the EOC's programs that requested
funding.
David Rile, 501 Ide, thanked the Council for allocating funding to the Cuesta College
Small Business Development Center.
Hearing no further public comments, Mayor Lady closed the Public Hearing.
Council Member Lubin moved to adopt a Resolution approving the projects to be funded
with the City's allocation of Program Year 2002 CDBG funds. Mayor Pro Tern Runels
seconded the motion, and on the following roll-call vote, to wit:
AYES: Lubin, Runels, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
10.a. Consideration of Modifications to the Level of Service (LOS) Policy and
Traffic Study Guidelines.
Director of Public Works Spagnolo presented the staff report and responded to
questions from Council. Staff recommended the Council review and approve
recommended modifications to the LOS Analysis and Traffic Study Guidelines.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter. Hearing none, Mayor Lady brought the item back to Council for discussion.
Council Member Ferrara suggested modifications to the document. Following
discussion, Council accepted and modified the following:
- Change title of document to "Traffic Impact Study Preparation Policy".
- On page 1, paragraph 2, delete the word "typically" from the first sentence.
- On page 1, paragraph 6, modify entire paragraph to read as follows: "Applicants
will be required to either amend previously submitted traffic studies, or complete
new studies, should the following situations occur: a. The land use intensity is
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
FEBRUARY 12, 2002
PAGE 7
increased, or b. The land use is changed, resulting in a trip generation increase
and the existing level of service at area intersections to degrade to LOS Levels
D, E, or F. The City Engineer will determine whether existing studies can be
amended or a new study must be completed; or whether either is required."
- On page 2, paragraph 2, modify entire paragraph to read as follows: "If access
points are not defined at the time the traffic study is prepared, an amended study
will be required when access points are determined."
- On page 2, paragraph 6, modify the last sentence to read as follows: "Traffic
counts may be provided by the City to the traffic consultant if available."
Upon further discussion and review of other suggested modifications by Council
Member Ferrara, staff was directed to review the written comments submitted by
Council Member Ferrara (on file in the Administrative Services Department) and retum
to the Council at a future date with recommendations based on the proposed
modifications and comments.
11. NEW BUSINESS
11.a. Fiscal Year 2001-02 Mid-Year Budget Status Report.
Director of Financial Services Snodgrass presented the Mid-Year Budget status report
and responded to questions from Council/RDA regarding the City's reserve status,
anticipated year-end projections, and the accounting of unanticipated revenue as
reimbursement for Fire Department mutual aid activities.
Mayor/Chair Lady invited comments from those in the audience who wished to be heard
on the matter. Hearing none, Mayor Lady brought the item back to Council for
discussion.
Council/Board Member Ferrara referred to page 6 of the Budget Status Report and
suggested that language be inserted linking the budget to the Long Range Financial
Plan and the Economic Development Plan.
Council/Board Member Lubin moved to: 1) Approve detailed budget adjustments and
recommendations as shown in Schedule B; 2) Approve Schedules A through E included
in the Mid-Year Budget Status Report; and 3) Approve requests for additional
appropriations in the General Fund. Council/Board Member Dickens seconded the
motion, and on the following roll-call vote, to wit:
City Council
AYES: Lubin, Dickens, Runels, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
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CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
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RDA
AYES: Lubin, Dickens, Runels, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
11.b. Consideration of East Grand Avenue Enhancement Plan.
Community Development Director Strong gave a presentation of the proposed East
Grand Avenue Enhancement Plan, giving a brief overview of the purpose and objectives
of the Plan; describing the segments to be addressed in the Plan, including the
Gateway (Oak Park to Elm), Midway (Elm to Halcyon), and Highway (Halcyon to 101);
reviewed streetscape design recommendations; reviewed other design concepts
including front yard setbacks and boulevard treatments; median tum lanes and
landscape islands; crosswalks; travel, bike, and parking lanes; pedestrian amenities;
off-street parking and driveway access; street and median trees; and paseos and
plazas. Director Strong explained that other planning for East Grand Avenue for Mixed-
Use Development Code revision and rezoning, new property development standards,
and Design Guidelines for proposed development will be scheduled for hearings later in
the year. Council asked questions of staff and provided comments on the draft Plan,
including a desire for more trees; ensuring easy access to rear parking; ensuring that
proposed crosswalk designs do not impede traffic flow; support for stamped concrete;
clarification of plans and timelines to underground existing utilities on Grand Avenue;
support for architectural features other than Spanish tile and stucco; support for the
placement of benches incorporated with appropriate landscaping; and creating specific
standards for public art.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter. No one came forward to speak.
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
Council Member Ferrara referred to a Notice of Hearing on Protest issued by Alcohol &
Beverage Control received for a proposed casino project on EI Camino Real in Grover
Beach. Following discussion, staff was directed to research whether the City should
submit comments, concerns or a position on the proposed project.
15. STAFF COMMUNICATIONS
None.
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CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
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PAGE 9
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16. ADJOURNMENT
Mayor Lady adjourned the meeting at 10:55 p.m.
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M;chael A. ~:;.?~?#
ATTEST:
ector of Administrative Servicesl
eputy City Clerk
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