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Minutes 1999-09-14 .. V"~ . CITY COUNCIL MINUTES' TUESDAY, SEPTEMBER 14, 1999 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Honorable Mayor Lady called the regular City Council meeting of the City of Arroyo Grande to order at 7:18 p.m. 2, ROLL CALL City Council: II Council Member Runels II Council Member Tolley X Council Member Dickens X Mayor Pro Tern Ferrara X Mayor Lady ST AFF PRESENT lLCity Manager lLCity Attorney lLDirector .of Administrative Services _Chief of Police _Director of Building and Fire lLDirector of Community Development lLDirector of Public Works lLDirector of Parks and Recreation lLDirector of Financial Services 3. FLAG SALUTE Boy Scouts of America, Troop 70, led the Pledge of Allegiance. 4. INVOCATION Pastor Richard Harrison, TLC Christian Life Center, Arroyo Grande, delivered the invocation. 5, 'SPECIAL PRESENT A TIONS a. Proclamation - Pollution Prevention Week, Accepted by Mr. Bob Carr from Air Pollution Control District. Mr. Carr gave an overview on activities and events planned for Pollution Prevention Week, 6. AGENDA SEVIEW City Manager Hunt stated that there was a revised Exhibit A to the Resolution on Agenda Item 9.m. ____._n____..__. -,,- CITY COUNCIL MINUTES SEPTEMBER 14,1999 ,. 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Mayor Pro Tern Ferrara moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the . meeting shall be read in title only and all further reading be waived. 7. PUBLIC HEARINGS None. 8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Marie Burt, 414 Orchard, stated she had a problem with the City Council Agenda because the agenda items are not clear when listed by title only. She requested more description regarding what the items are about so the general public would understand what the City Council is considering, Richard Venable, 849 Mesa Drive, spoke about the proposed name change of Grand Avenue to East Grand Avenue in Arroyo Grande and West Grand Avenue in Grover Beach. He expressed concerns about the major expenses inv()lved that would impact the businesses along Grand Avenue and the Cities of Arroyo Grande and Grover Beach. Mike Titus, 404 Lierly Lane, stated he was very concerned about the Planning Commission's meeting next week to start the review process of the Arroyo Linda Environmental Impact Report and Fiscal Impact Analysis. He said there was a substantial amount of information to review, He talked about the notification process for a zone change, which only required notification to surrounding properties, He said this project is a major event of development and annexation and the citizens should have input. He said there should be more notification other than just a press release" and members of the Long Range Planning Committee and Core Outreach Team should be formally notified. 9. CONSENT AGENDA Council Member Runels declared a potential conflict of interest on Consent Agenda Item 9,e. and would not vote on this item. Mayor Lady declared he also had a potential conflict of interest on Consent Agenda Item 9.e. and would not vote on this item, Mayor Pro Tern Ferrara pulled Item 9.m. for discussion. He clarified that there is a revised Exhibit A which gives more clear information about the recycling program. Council Member Tolley asked if the Exhibit ha'd been changed since the Council approved the new contract. Mayor Pro Tern Ferrara stated that the rates did not change; the revised Exhibit A gives more information for the general public on what the rates include. 2 --~,,- CITY COUNCIL MINUTES SEPTEMBER 14,1999 Council Member Tolley moved and Council Member Runels seconded the motion to approve Consent Agenda Items 9,a, through 9.m. with the exception of Item 9.e., with the recommended courses of action. City Attorney Carmel read the title of Ordinance No. 507. C,S. in Consent Agenda Item 9~c, a, Cash Disbursement Ratification, Approved. b. Cash Flow Analysis/Approval of Interfund Advance from the Sewer Facility Fund. Approved. c. Adoption of Ordinance No, 507 C,S. Modifying the California Public Employees' Retirement System (PERS) Contract. Ordinance Adopted. d. Minutes of City Council Meeting of August 24,1999, Approved. f. Paulding Middle School Bike Lanes, Project No. 90-98-1, Progress Payment No.1. Approved. g, Montego Street Sidewalks, Project No. 90-98-7 - Progress Payment No. 1 and Contract Change Order No.2. Approved. . h. Spring 1998/99 Slurry Seal Project, City Project No. 90-99-3, Notice of Completion and Progress Payment No, 2. Approved. i. Award of Bid - Fall 1999/2000 Pavement Management Project, No. 90-99-4. Approved. j. Award of Bid - City Council Chan:-bers Parking Lot Project, No. 80-99-1. . Approved. k. Award of Bid - Forklift, Approved, I. Budget Amendment Request to Replace Portable Electrica1 Generators. Approved. m. Revised Effective Date of Refuse, Greenwaste, and Curbside Recycling Collection Rates, Resolution No. 3395 adopted. ~ Voice Vote LRolI Call Vote ~Lady ~Ferrara ~Runels ~Tolley ~Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. Council Member Tolley moved and Council Member Dickens seconded the motion to approve Consent Agenda Item 9,e. with the recommended course of action. e. Award of Bid - Fair Oaks Water Line Replacement, Project No~ 60-98-5. Approved. 3 --. ~~--- - ~-- ._-------- . --'-.-.-..-.- - -------.. CITY COUNCIL MINUTES SEPTEMBER 14,1999 -.' _Voice Vote X-RolI Call Vote Absent Lady Aye Ferrara Absent Runels Aye Tolley Aye Dickens There being 3 AYES and 2 ABSENT, the motion is hereby declared to be passed. CONTINUED BUSINESS 10.a, STATUS OF SOUTH COUNTY COMMUNITY RECREATION CENTER SUBCOMMITTEE Parks and Recreation Director Hernandez highlighted the staff report. He said the subcommittee had discussed issues such as funding, amenities, possible layout, and location of the site. He referred to maps highlighting potential sites for the project. Director Hernandez said it is the recommendation of the Recreation Center Subcommittee that the City Council: . Endorse a regional planning approach to the Five Cities Recreational Center; . Authorize presentations by a Subcommittee Member before the County Board of Supervisors, PismoBeach City Council, and Grover Beach City Council to discuss Recreation Center Subcommittee goals and objectives; . Authorize the Subcommittee to contact each property owner in the "Available Land Survey" attachment with an informatio'rial letter regarding the Recreational Center; . Direct the Subcommittee to gather increased public input, identify appropriate land resources and clarify funding sources; and, . Return to the Council in 120 days with a status report. Council Member Dickens gave a brief overview of the vision for the project. He said the concept of a Five Cities Regional Center would address many of the unmet needs in :the community as well as accommodate the needs of the senior and youth populations. He explained that this project was going to depend on public input, and continued support from the City and other local agencies in the region, He said the Committee plans to give presentations to the San Luis Obispo County Board of Supervisors, Pismo Beach City Council, and Grover Beach City Council. Mayor Lady opened up the discussion for public comment. Richard Venable, 849 Mesa, stated he had attended a number of Subcommittee sessions, and the information pulled together was great, He said that rather than relying on the County, State, or Federal government for funding he would like to see this project as a Five Cities venture to be financed within the community, 4 _. "'-'~'--~~ CITY COUNCIL MINUTES . SEPTEMBER 14,1999 : Hearing no further comments, Mayor Lady closed the public discussion. Council Member Tolley spoke in favor of one multi-use recreational facility to serve all ages. He commended the subcommittee for its work and encouraged the continued vision for one facility, Council Member Runels asked if the proposed figures included land acquisition costs, Council Member Dickens responded that the proposed figures did not include funds for land acquisition. There was discussion about per capita costs for recreation services. Council Member Runels stated that the City of Arroyo Grande had consistently put forward a tremendous amount of money for recreation activities. He encouraged approaching the neighboring cities to help with this project. Mayor Lady opened the discussion for public com merit. Betty Branch, 293 S. Halcyon, Senior Advisory Commission Member, stated that she represents a lot of seniors who enjoy spending time with children. She spoke in favor of a multi-use recreational facility. Mayor Pro Tern Ferrara moved to approve staff recommendations, Council Member Tolley seconded the motion. _Voice Vote LRolI Call Vote An Lady ~Ferrara ~Runels ~Tolley ~Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10.b. REVISIONS TO FEE WAIVER POLICY Parks and Recreation Director Hernandez highlighted the staff report. He stated I that the Parks and Recreation Commission had reviewed the policy for possible revisions to the existing fee waiver policy for facility rentals. Council discussion and questions included how many organizations during the past year surpassed the proposed maximum amount of $750; methods to reduce the number of fee waiver requests that come to the Council; revisions to the fee waiver criteria form; creating an annual ceiling for waivers that cannot be appealed to provide equity for all organizations; and available funds from the 5 - ---. ~ ,.'^~ -- ~ CITY COUNCIL MINUTES SEPTEMBER 14, 1999 -.' Community Development Block Grant program for non-profit groups as an alternative. Council Member Tolley moved to 1) increase the amount of fee waiver the Parks and Recreation Commission can approve from the current $200 to $500; 2) set a maximum amount any individual group can receive in fee waivers at $750 annually (calendar year) with no ability to appeal; and 3) establish a policy whereby an organization or agency that does not meet the minimum five (5) criteria in the Fee Waiver Request Form is eligible for consideraticm of a fee waiver of up to 50% of rental fees. Mayor Pro Tern Ferrara seconded the motion. _Voice Vote X-RolI Call Vote ~ Lady &LFerrara ~Runels &L Tolley &LDickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10,c, SCENIC CREEKSIDE WALK THROUGH THE HISTORIC VILLAGE OF ARROYO GRANDE - PHASE II PROJECT SCOPE Public Works Director Spagnolo highlighted the staff report.. He stated. that staff recommended the City Council: . Authorize the distribution of options for Phase II of the Scenic Creekside Walk l:hrough the Historic Village of Arroyo Grande for public comment; and . Return in approximately 30 days with a summary of public comments, make any modifications deemed necessary or appropriate, and approve an option for Phase II of the Creekside Walk Project. Council Member Dickens stated he had spoken to Ron DeCarli fromSLOCOG and was informed tJ:1at there were possible additional Transportation Enhancement Activities (TEA) funds available in this year's funding cycle. He asked if the City could submit an application for an increased scope of work. Director Spagnolo explained that this was being considered as a Whole project, and that there are additional funds that the City would be applying for. He stated that at this time, the Council was requested to identify which phases of the schematic plan will be prioritized so that the City can more closely define the project before applying for additional funds, There was discussion about the scope of work and' how the TEA funds are allocated for the project. Director Spagnolo explained that the City has to provide the allocation of the 20% match of funds up front. 6 ..-.- CITY COUNCIL MINUTES SEPTEMBER 14,1999 Mayor Lady opened up the discussion for public comment. Loren Nicholson, South County Historical Society Board Member, stated the Society has a good partnership with the City. He spoke about the development of the Heritage House, the recent approval of a Lease Agreement between the City and the Society for the property south of the Bridge, and the relocation of the Santa Manuela Schoolhouse to that site, He said there was an unbelievable amount of people who visit the Village. He commented that the Creekside Path becomes a truly meaningful project as far as the Society is concerned which will put a finishing touch on what the Society is doing. He stated the ideal Phase II of the Creekside Path would be on the south side of the creek (Option 2) between Mason Streefand Short Street. . John Clark, 224 McKinley, supported Mr. Nicholson's comments. He stated he had been promoting the Village for 16 years. He asked if the next phase would be two years down the line or would it immediately follow the first phase. He said he would like to see the project expedited, Director Spagnolo explained that the first phase would be completed before construction would begin on the second phase, He said staff was seeking direction from Council on the next phase in order to develop the plans, and obtain approval from SLOCOG, There was discussion about the public review period of 30 days to obtain input from the community on the project. Director Spagnolo stated that the plans would be made available for review at City Hall, and presentations were scheduled to be given to the Village Improvement Association, Downtown Parking Advisory Commission, and South County Historical Society. Doug Le Sage, representative for South County Historical Society, commented on the concerts that were recently held in the Village near the gazebo and how many people turned out for the events. He said the need for continued activities in this area near the Museum and the Schoolhouse tie in well with the pathway project. He spoke about the need for a parking lot at the Heritage House and suggested including funds for a temporary walkway as part of the pathway project. CZ Brown, 350 Old Ranch Road, stated he visualized this project as a "River Walk", with a small area for an amphitheater; a walkway that might be extended to . Lopez; and a small restaurant overlooking the creek. He suggested considering a parking garage on the west side of downtown, He said the creek is the lifeline running through town and suggested an article in the newspaper to promote the project. Hearing no further comments, Mayor Lady closed the public discussion. There was further discussion about how the project is funded and suggested combinations of the various options for the project. 7 -------. ~-."~-- CITY COUNCIL MINUTES SEPTEMBER 14,1999 There was Council consensus that this project is a priority for the City and should move forward quickly. Council concurred to wait for public comments and feedback before considering options for Phase II of the project. Council Member Runels moved to approve staff recommendations, Council Member Dickens seconded the motion. _Voice Vote LRolI Call Vote An. Lady AyJLFerrara AxiLRunels AxiLTo II ey AyJLDickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. Doug LeSage reminded the Council about the Historical Society's request for including a parking lot in the plans fpr this project, 10,d.. AUTHORIZATION TO DISTRIBUTE DRAFT WATER AND SEWER RATE STUDY Public' Works Director Spagnolo highlighted the staff report. He stated that Consultant Clayton Tucker, Tuckfield and Associates, was available to answer questions. Mayor Pro Tern Ferrara asked for a more detailed copy of the Consultant's scope of work for the study. Director Spagnolo responded that he would provide a copy of the specific scope of work. Mayor Lady op~ned the discussion for public comment. Hearing no comments, he closed the public discussion. Mayor Pro Tern Ferrara moved to 1) authorize the distribution of the Draft Water and Sewer Rate Study for public comments; and 2) direct staff to return in approximately 30 days with a summary of public comments, make any modifications deemed necessary or appropriate, and conduct a Public Hearing to approve the Draft Water and Sewer Rate Study, Council Member Runels seconded the motion, 8 ".~. ,~ CITY COUNCIL MINUTES SEPTEMBER 14, 1999 ,. Voice Vote LRolI Call Vote AYJJ. Lady Ay.1LFerrara ~Runels ~Tolley Ay.1LDickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 1 O.e, APPROVAL OF FINAL TRACT MAP 1834 UNIT NO, 4C Council Member Tolley declared a potential conflict of interest on this item and stepped down from the dais. Public Works Director Spagnolo highlighted the staff report. He explained that the Final Map for Tract 1834, Unit No. 4C has been prepared and is ready to be recorded, He stated that the developer has complied with the Conditions of Approval including the dedication of the streets and the public utility easements, Mayor Pro Tern Ferrara asked if the rejection of offer to dedicate the streets was for the purpose of making sure that the public improvements were in place, functioning, and maintained before being accepted. Director Spagnolo responded that the City generally accepts the right of ways and dedications after the improvements have been completed and open for public use, Council Member Dickens moved to 1) approve the Final Map for Tract 1834, Unit No. 4C; 2) reject without prejudice as to future acceptance the offers of dedication for street right of ways for Puesta Del Sol and Los Ciervos; and 3) reject without prejudice as to future acceptance the offers to dedicate easements to the public for street trees and public utilities. Council Member Runels seconded the motion, Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES and 1 ABSENT, the motion is hereby declared to be passed. Council Member Tolley returned to the dais. 11. NEW BUSINESS None 9 ---~-- ---....-- CITY COUNCIL MINUTES SEPTEMBER 14, 1999 12. COUNCIL COMMUNICATIONS . Mayor Lady commented that during the construction of the Grand Avenue capital improvement project, the City has relaxed its sign ordinance to allow businesses to place sidewalk signs; however, under the current sign ordinance they are not allowed. He requested the Council revisit this issue with a review of the sign ordinance to allow sidewalk signs of certain dimensions and sizes. City Manager Hunt responded that if the Council concurred, this issue would . be forwarded to the Planning Commission for review. There was Council consensus to direct a review of the sign ordinance to the Planning Commission. . Council Member Runels suggested directing the Traffic Commission to review the traffic signal sequence at Halcyon and Grand for east and westbound traffic turning onto Halcyon, . Director Spagnolo responded that staff would review the phasing of the traffic . signal sequence. . Council Member Tolley announced a tentative date of September 22, 1999 had been scheduled for the next Long Range Planning Committee. . Council Member Dickens agreed with Marie Burt's earlier comments about making the wording on the Agenda Summary more reader-friendly. . Mayor Pro Tem Ferrara referred to a memorandum he prepared in response to the Village Glen Draft Environmental Impact Report and Traffic Analysis as it relates to the Brisco/101/Halcyon intersection. He said he had an issue with the analysis that was prepared by Penfield and Smith. He asked staff to ensure that his comments were distributed to the Planning Commission and Traffic Commission. 13. STAFF COMMUNICATIONS City Manager Hunt reported that the City Engineer has accepted the Final Map for Parcel Map AG 98-256, owned by William Hallmark, at 1530 Chilton Street. The subject parcel is bounded by Chilton Street on the north and EI Camino Real on the south. This is a split of one parcel approximately 25,631 square feet in size into two parcels approximately 18,393 square feet and 7,238 square feet in size. There was no appeal by the Council. The City Engineer will approve the Final Map within ten days following the date of this meeting, 10 -- CITY COUNCIL MINUTES SEPTEMBER 14, 1999 14. ADJOURNMENT Council Member Runels moved,. Council Member Dickens seconded, and the motion passed unanimously to adjourn the meeting. Time: 8:49 p.m, M,CHAE'}l40r ATTEST: ' ~ <?att!!vL- E, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK . 11