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Minutes 1991-10-17 444 . MINUTES REGULAR ADJOURNED MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 17, 1991 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA I The City Council of the City of Arroyo Grande met at 7:30 I p.m., with Mayor Mark M. Millis presiding. .2. ROLl. rAT.T. Present were Mayor Mark M. Millis and Council Members A. K. "Pete" Dougall, Gene Moots, and B'Ann Smith. Staff members present were City Manager Chris Christiansen, City Attorney Judy Skousen, and Deputy City Clerk Mary Bassett. Mayor Millis ~xplained that the purpose of the meeting was to fill the vacancy on the Council created by the death of former Council Member Doris Olsen. The Mayor then turned the meeting over to the City Attorney to guide the Council through the process. At J this point, the City Attorney advised the Council that they must allow time for oral communications even though it was not on the agenda. 3. .oRAL .,CDMMUNICATIDNS/.PUBLIC .CDMMENTS There were no oral communications/public comments, therefore, the Mayor closed the public comment period. 4.. , . .CLTY.. COUNCIL .MEMBER. VACANCY The City Attorney suggested that the Council, before formally nominating an individual for the Council, have a discussion on the method of nomination. There were several methods for the Council to choose: one, being the most common method, whereby the Council would discuss the nomination among themselves and a Council Member would make a motion for a formal nomination, with a second, and the Council would then vote on the nomination. However, due to the fact that there were eleven (11) names submitted and all had indicated an interest, the City Attorney suggested a polling process. Therefore, a list had been prepared with the eleven (ll) names and the Council could mark any names; and if there was a majority, the City Attorney would advise the Council; and the Council could make a motion to nominate to appoint, with a second, and then a 'n'1. call vote would be taken by the secretary. If there was not a majority vote, there would be several other ways the Council could handle the nomination; and that would require discussion on the part of the Council. The Council discussed at length the possibility of an elimination process but agreed to have the City Attorney and City Manager conduct polls. The Council then proceeded to mark the lists a number of times, with no consensus for a nomination. Council Members Dougall and Smith were in favor of the City Attorney's suggestion of an elimination process; however, Mayor Millis and Council Member Moots expressed their concerns with the concept and felt that the purpose of the poll was to come up with some nameS. The Council then continued with the polling process, with no consensus. This process continued at length. - It was moved by Smith/Millis, and the motion passed, to open the diseussion to four other candidates. Council Member Dougall inquired as to the amount of time left within the 30 days and was advised by the City Attorney that the Council had until the 29th of October. The Council continued the pOlls, with no consensus. At this point, the Mayor requested the City Attorney's advice. She responded that the Council should take the top three candidates I from the last poll and discuss the candidates amongst themselves in this meeting, that they could not discuss it outside this meeting. The Council was not in favor of this process. She ,then suggested that the Council continue or adjourn the meeting to another date. The polling continued. ! I , , i L .-. - -"-~---"--"---'--'------ -- - ------- .------.- . _...~ --"'. - ------..---...".---------. --- 445" CI~Y COUNCIu.MITNUTES OCTOBER. ~7... ~991 Mayor Millis called a five-minute recess at 8:40 p.m. The Council reconvened at 8:45 p.m. The Council then continued the polls. City Attorney Skousen announced that the poll now listed a majority for one candidate and asked if one of the Council would like to move to appoint James M. Souza to the City Council. It was moved by Moots/Millis (2-2, Moots and Millis voting eye, Dougall and Smith voting no) to appoint James M. Souza to the City Council. The motion failed. It was moved by Moots to appoint James M. Souza to the City Council. The motion failed for lack of a second. Council Member Moots expressed concern over the fact that the "- poll had demonstrated desire for the candidate, yet the actual roll call vote failed. City Attorney Skousen explained that the poll is not binding and that someone changed their mind before the vote, which is permissible. Mayor Millis called a two-minute recess at 8:55 p.m. The Council reconvened at 8:57 p.m. The Council began the polling process and continued with no consensus. Council Member Smith suggested that the meeting be adjourned to another meeting so the Council could have an opportunity to contact the candidates and ask them questions and their views on various matters. Council Member Dougall concurred, stating that this was a very important decision to be made, in view of the fact that the term was for almost four years. .6. ADJOlIRNMENT After considerable discussion, it was moved by Smith/Dougall, and the motion passed, to adjourn the meeting at 9:30 p.m., for a continued meeting on this matter, to Saturday, October 19, 1991, at 8:00 a.m. ::;J~~~~.. " MARK . M~LLIS, MAYOR ATTEST: ~~~~~~~~~~~----- SETT, DEPUTY CITY CLERK 2 - -------....----.-- ...---- ...--.-...--- - --~._.. --------