Agenda Packet 2002-05-28 CITY COUNCIL city of
AGENDA _ Arroyo Grancfe
Michael A Lady Mayor
Thomas A. Runels Mayor Pro Tem Steven Adams City Manager
Jtm Dickens Council Member 7imothy J.Carmel Ciry Attomey
Tony Ferrera Council Member � Kelly Wetrnore Director,Adminisvadve Senices
Sandy Lubfn Council Member
NOTICE OF
CITY COUNCIL SPECIAL MEETING
Tuesdav
May 28. 2002
6:15 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. ROLL CALL
2. PUBLIC COMMENT on Special Meeting Agenda Items.
Members of the public wishing to address the Council on any item described in this Notice
may do so when recognized by the Presiding Officer.
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Daniel Hernandez
Represented Employees: Arroyo Grande Police Officers' Association (AGPOA)
b. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to
Government Code Section 54956.9(a):
Name of Case: Santa Maria Valley Water Conservation District vs. City of
Santa Maria, et al. and related actions.
Santa Clara Superior Court Case No. CV 770214.
4. RECONVENE TO OPEN SESSION:
Announcement of reportable action from closed session, if any.
5. ADJOURNMENT.
c:closedsession.agenda.052802. �
��n �o�N��� city of
AGENDA _ Arroyo Grancfe
Michael A Lady Mayor
Thomas A. Runels Mayor Pro Tem Steven Adams City Manager
Jim Dickens Council Member 7imothy J.Carmel City nttomey
Tony Ferrera CounCll Member Kelly Wetmore Director,AdminisVative Services '�
Sandy Lubin Council Member '
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY
TUESDAY, MAY 28, 2002
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL COUNCIL/RDA
3. FLAG SALUTE: ARROYO GRANDE LIONS CLUB
4. INVOCATION: PASTOR GEORGE LEPPER
PEACE LUTHERAN CHURCH,
ARROYO GRANDE
5. SPECIAL PRESENTATIONS:
5.a. Proclamation —Attainina the Rank of Eaale Scout - Michael De Leonardis
6. AGENDA REVIEW:
6.a. Move that all resolutions and ordinances presented tonight be read in title only and
all further readings be waived.
AGENDA SUMMARY — MAY 28, 2002
PAGE 2
7. CITI2ENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council will
listen to all communication; however, in compliance with the Brown Act, will not take
any action on items that are not on the agenda.
Upon completing your comments:
♦ You may be directed to staff for assistance;
♦ A Council Member may indicate an interest in discussing your issue with
you subsequent to the Council meeting;
♦ The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or staff
report); or
♦ No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any Council Member may request
that any item be withdrawn from the Consent Agenda to permit discussion or change
the recommended course of action. The City Council may approve the remainder of
the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listings of cash disbursements for the period
May 1, 2002 through May 15, 2002.
8.b. Consideration of Cash Flow Analvsis/A�oroval of Interfund Advance from the
Water Facilitv Fund (SNODGRASS)
Recommended Action: Receive and accept April 2002 Cash Report and approve
the interfund advance from the Water Facility Fund to cover cash deficits in other
funds at 4/30/02.
8.c. Establishment of Fiscal Year 2002-03 Aoorooriation Limit (SNODGRASS)
Recommended Action: Adopt Resolution establishing the appropriation limit from
tax proceeds for Fiscal Year 2002-03.
8.d. Consideration of Award of Contract to DMG-Maximus for Mandated Cost
Recoverv Services (SNODGRASS)
Recommended Action: Adopt Resolution authorizing the City Manager to enter into
an agreement with DMG-Maximus for mandated cost recovery services.
8.e. Consideration of Contract with Conrad Business Services. Inc. for GASB 34
Infrastructure Inventorv and Valuation Profect (SNODGRASS)
Recommended Action: Adopt Resolution authorizing the City Manager to enter into
a binding agreement with Conrad Business Services, Inc. for a comprehensive
infrastructure inventory and valuation service to comply with the requirements of
Governmental Accounting Standards Board Statement No. 34 (GASB 34).
AGENDA SUMMARY— MAY 28, 2002
PAGE 3
8. CONSENT AGENDA: (continued)
S.f. Consideration of Proaress Pavment No 3 for the Oak Park Boulevard
Widenina Proiect. Citv Prolect No. PW-00-01 (SPAGNOLO)
Recommended Action: Authorize Progress Payment No. 3 in the amount of
$56,928.26 to Souza Construction for work completed on the Oak Park Boulevard
Widening project.
8.g. Consideration of A�oroval of Minutes (WETMORE)
Recommended Action: Approve minutes for the Special and Regular City Council
Meetings of Apnl 23, 2002 as submitted.
8.h. Consideration of Resolution of Suonort for Bike Lanes on Corbett Canvon
Road (SPAGNOLO)
Recommended Action: 1) Adopt Resolution of support for Bike Lanes on Corbett
Canyon Road; and, 2) Direct the Director of Administrative Services to forward a
copy of the report and Resolution of Support to the County of San Luis Obispo for
submittal to Caltrans by June 1, 2002.
8.i. Consideration of Disadvantaaed Business Enterorise Proaram (DBEI for
Federal Fiscal Year 2002-03 (SPAGNOLO)
Recommended Action: 1) Approve the FFY 2002/03 DBE Program with "proposed"
Overall Annual DBE Goal and submit to Caltrans by June 1, 2002; 2) Direct the
Director of Administrative Services to publish a public notice in the local media in
accordance with Section XIV of the DBE Program; and 3) Direct staff to retum to the
Council with a summary of public comments and approval to submit the FFY 2002-
03 DBE Program with "established" Overall Annual DBE Goal to Caltrans by
September 1, 2002.
9. PUBLIC HEARINGS:
9.a. Consideration of Amended Conditional Use Permit Case No. 02-002:
Amendment of Conditional Use Permit 01-010 to Convert 20 One-Bedroom
Units to Two-Bedroom Units: 579 Camino Mercado: Central Coast Real Estate
Develonment (STRONG)
Recommended Action: Adopt Resolution approving Amended Conditional Use
Permit Case No. 02-002.
9.b. Consideration of Reauest for Amendment to Certificate of Public Convenience
and Necessitv- Grover Beach Taxi (WETMORE)
Recommended Action: Consider pubiic comment and adopt Resolution authorizing
the requested modifications to the Certificate of Public Convenience and Necessity
issued to Grover Beach Taxi as follows: 1) Immediate addition of a second taxicab,
2) change of ownership from sole proprietorship to a corporation as of January 1,
2003, and 3) addition of a third taxicab as of May 1, 2003.
AGENDA SUMMARY— MAY 28, 2002
PAGE 4
10. CONTINUED BUSINESS:
10.a. Consideration of Recommendations from the RRM Desian Grouo Exoansion
Feasibilitv Reoort for the Fire Station (FIBICH)
Recommended Action: 1) Select Option One as the preferred alternative for the
Fire Station expansion project layout and design; 2) Direct staff to proceed with
steps necessary to place a General Obligation Bond Measure on the November 5,
2002 ballot to fund the proposed Fire Station expansion project and place the item
on the June 25, 2002 City Council Agenda for formal approval; 3) Authorize the City
Manager to enter into a contract with Stradling, Yocca, Carlson, & Rauth for bond
counsel services not-taexceed $20,000 plus out-of-pocket expenses, contingent
upon voter approval of the bond measure; 4) Authorize the City Manager to enter
into a contract with A.M. Miller & Co. for financial advisor services not-to-exceed
$25,000, contingent upon voter approval of the bond measure; and 5) Appropriate
an additional $1,500 from Fire Facility Impact Fees for the preparation of a color
rendering to be used for public presentations.
11. NEW BUSINESS:
11.a. Consideration of Third Quarter Budaet Status Renort (SNODGRASS)
[COUNCIL/RDA]
Recommended Action: 1) Approve detailed budget adjustments and
recommendations as shown on Schedule B; and 2) Approve Schedules A through E
included in the Third Quarter Budget Status Report.
11.b. Conside�ation of Pre-aoolication Review Case No. 02-002: Pr000sed
Subdivision of a 10-Acre Site into 25 Residential Lots and Dedication of a 1 23-
Acre Portlon for a Park: Farroll Road: Don McHanev(STRONG)
Recommended Action: Review project and provide direction and comments to the
applicant.
11.c. Consideration of Pre-a�nlication Review Case No. 02-003: Pr000sed
Subdivision of a 29.5-Acre Site into 15 Residential Lots and an Ooen Soace
Parcel: Lot 182 of Tract 1390. Located on Rodeo Drive
(STRONG)
Recommended Action: Review project and alternatives and provide direction and
comments to the applicant.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to
the other members regarding committees, commissions, boards, or special projects
on which they may be participating.
(a) MAYOR MICHAEL A LADY:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Other
AGENDA SUMMARY— MAY 28, 2002
PAGE 5
12. CITY COUNCIL REPORTS (continuedl:
(b) MAYOR PRO TEM THOMAS A. RUNELS:
(1) Zone 3 Water Advisory Board
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(c) COUNCIL MEMBER JIM DICKENS:
(1) Economic Opportunity Commission (EOC)
(2) South County Youth Coalition
(3) Other
(d) COUNCIL MEMBER TONY M. FERRARA:
(1) Integrated Waste Management Authority (IWMA)
(2) Air Pollution Contro� Distnct (APCD)
(3) San Luis Obispo Council of Govemments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA)
(4) Other
(e) COUNCIL MEMBER SANDY LUBIN:
(1) South County Area Transit (SCAT)
(2) Economic Vitality Corporation (EVC)
(3) Other
13. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by the Mayor and/or a Council
Member who would like to receive feedback, direct staff to prepare information,
and/or request a formal agenda report be prepared and the item placed on a future
agenda. No formal action can be taken.
a) None.
14. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
a) The City Engineer has received Parcel Map AGPL 01-052, owned by the City
of Arroyo Grande. The subject parcel is located south of James Way, east of
Avenida de Diamante, and north of Collado Corte. This map subdivides
approximately 10 acres into 3 separate residential lots of 0.4, 0.4, and 0.64
acres each, and a public lot of 8.6 acres. The current zoning for the 3
residential lots is residential suburban (RS), and the zoning for the public lot
is public facility (PF). Unless appealed, the Final Map will be approved by the
City Engineer within ten days following the date of this Agenda.
AGENDA SUMMARY— MAY 28, 2002
PAGE 6
15. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
16. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
17. ADJOURNMENT
. + . . . . .
Copies of the staff reports or other written materials relating to each item of business refeRed
to on this agenda are on file with the Director of Administrative Services and are available for
public inspection and reproduction at cost. If you have questions regarding any agenda item,
please contact the Director of Administrative Services at (805)473-5414.
. . . . . « «
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at the
number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
. « « . . . «
Note: This agenda is subject to amendment up to 72 hours prior to the date and time set
for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the
Director of Administrative Services at (805) 473-5414 for more information.
www.arrovogrande.ora
_ 5.a.
!- � �
onora rocama �on ec n�t�n
� �� MICHAEL DE LEONARDIS
�:F ��g for Attaining the
���a��� ,.,: � Rank of Eagle Scout
:��
WHEIl�S,;T�e Boy Sconts of America, since its founding in 1910 has been the
preeminent organization for instilling positive values in its youth membership; and
�.�
WSERE�_Ap',pro�mately two percent of all Boy Sconts nationwide attain the
rank of Eagle S�out; and r _ '
� _: , :
�;F
W 9 E R E A S;,: G o Q d Ci t izens h ip, C hara c ter Deve lopment, P hysi c a l�Fitnes;=�an d h _
Service, to Others, are qualities promoted by the Boy Scout Program?:and, are; ;.
demonstrated in both attitude and action of Eagle Sconts; and ,�-" �: �<� ; ;. : �
<
�,�: ; = ��.
WBEItEAS, Troop'26 of Arroyo Grande, California, i - one`of its very `
.
own members = MICHAEL DE LEONARDI - ' ' ed`the rank' of �
EAGLE SCOUT. '"
. r. ...:',r :�> iS ...
.._ 'r'�i� �.'C . � '. .�
NOW, T �� � ORE,;BE IT RESOL,k. _ " ,, e 7�=�xLady, Mayor of the
City o Arroyo. Gr de, half: � i , Co,nncil;�:,do��ie'reby� congratulate
MIC DE:L-E IS p``r� " g the rank ofwEAGLE SCOUT, and
take thi ;po �' . ecognize'' ' �CHAEL'S commitment, diligence, and
dedication d completing his Eagle Scout Project. The outcome
of which resul trucrion of two rolling garden planters that enables
the residents e A� Gran�e Care Center to stop and smell the roses
withont havin _o,ontsi e or lea��eir beds.
IN WITNESS OF, I have h eunto set my hand and caused the Seal of the
City of Arroyo Gr�n to be ai�xed � " 28�' day of May, 2002. � � ` 1
, , ,
�:
MICHAEL A. LADY, MAY �
I
I
` I
8.a.
pRRO�p
O� �`,p
FINCONPOR�TED 92
V O
T
� JULY t0. IBI/ *
o MEMORANDUM
9��FORN�P
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE�
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR �r
SUBJECT: CASH DISBURSEMENT RATIFICATION
DATE: MAY 28, 2002
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period May 1 — May 15, 2002.
FUNDING:
There is a $537,083.09.60 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 — Cash Disbursement Listing
ATTACHMENT 2 — May 3, 2002 Accounts Payable Check Register
ATTACHMENT 3 — May 3, 2002 Payroll Checks and Benefit Checks
ATTACHMENT 4 — May 10, 2002 Accounts Payable Check Register
ATTACHMENTI
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of May 1 Through May 15 , 2002
May 28, 2002
Presented are the cash disbursements issued by the Deparhnent of Financial Services for
the period May 1 to May 15, 2002. Shown are cash disbursements by week of occurrence
and type of payment.
WEEK TYPE OF PAYMENT SCHEI}ULE AMOUNT
May 3,2002
Accounts Payable Cks 105561-105687 2 $75,994.93
Payroll Checks and Benefit Checks 3 285,079.80
361,074.73
May 10,2002
Accounts Payable Cks 105701-105792 4 389,287.47
Less Payroll Cks listed on Attachment 3 -213,279.11
176,008.36
Two Week Total $ 537.083.09
ATTACH:7EIdT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
OS/O1/02 0'/:52 VOUCHER/CHECK REGISTER �
FOR PERIOD ll .
VOUCHER/
CHECK CHECK VENDOR VEPIppg ITEM ACCOUNT ITEM CHECK
NUDIDER DATE NUPIDER NAME DESGRIPTION ��ggg �p�,j, �D�,t,
105561 OS/03/02 102803 A & 5 MOTORCYCLE PARTS, BMW PTT SWITCH INSTL �10.9201.5601 3'17.38 377.38
105562 OS/03/02 102529 ABBEY GROUP CONSiILTANTS EVIDENCE ROOM HAR CODE SYSTEM 272.4201.6101 698 15 698.15
105563 OS/03/02 001300 AGRZ-TURF SUPPLIES,INC. DOLMARK LIME 010.4430.5605 590.54 540.54
305564 OS/03/02 102946 KELLI ALLR&D R&F.PARK DEP-ALLRED 010.0000.4354 26.00 26.00
105565 OS/03/02 009914 APEX SHARPENING WORRS GRIP 010.4211.5601 2.68 2.68
105566 OS/03/02 102509 API WASTE SERVICES R/0 BIN-DUMP/RETURN SVCS. 010.4213.5604 250.00 250.00
10556'] 05/03/02 100902 AVCO FIRE EXTINGOISHER AHC POWDER 010.4211.5303 53.74
105567 OS/03/02 100902 AVCO FIRE fiXTINGUISRER VALV6/STEMS/0-RINGS 010.4211.5303 36.36 90.10
105568 OS/03/02 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 322.04 322.04 �
105569 OS/03/02 010399 BEARCAT MFG.INC. FILTERS FOR CRACK SEALER 220.4303.5603 239.83 237.83 '.
1055']0 OS/03/02 010412 ALHERT BEATTIE MEALS-SANTA BARHARA CLA55 010.4201.5501 89.55 8'/.55 -
105571 OS/03/02 102278 MICAH BENEVEDO H/HALL LGE.SCORER-B6NEVEDO 010.4429.5352 67.50 6'1.50 '.
105572 OS/03/02 10198'/ BERNARD'S H.D. SPECIAI.T LUBE/OIL/ACINST VALVE/INSP6C1' 010.9201.5601 1]6.09 1"/6.04 �.
1055]3 OS/03/02 102947 CINDY BLANKENBURG REF.PARR DEP-BLANI�N9ERG 010.0000.9354 26.00 26.00
1055'/4 OS/03/02 011926 BLUEPRINT EXPRESS A2DUCTION 010.4130.5201 4.29
1055'/4 OS/03/02 011426 BLUEPAINT EXPRESS PLAN COPIES/REDUCTION 010.4130.5201 49.06
1055'/4 OS/03/02 011926 BLOEPRINT EXPRESS PLAN COPY 010.4130.5201 2.55
1055]4 OS/03/02 011426 BLUEPRINT EXPAESS PLAN COPY 010.9130.5201 16.43 72.33
1055]5 OS/03/02 102259 CHESSIE BREEAI B/BALL LGE.SCORER-BREFPI 010.4424.5352 6].50 6].50
105596 OS/03/02 013026 BRISCO MILL & LOhIDER BRUSH/TAPE 220.4303.52]3 28.8]
1055]6 OS/03/02 013026 BRISCO MILL & LUMBER LUMBER 220.9303.5603 4]9.62 508.49
30559] OS/03/02 102938 BETHPNY BR01(AW AEF.C/B OEP-BROKAW 010.0000.2206 250.00
1055']'/ 05/03/02 102938 BETHANY BROIWW BLDG.SUPER-BR0](AW 010.0000.4355 103.50- 146.50
105578 OS/03/02 101431 BURDIN& PRINTZNG SENP BUSZN6S5 CARDS/PRINTING 010.4102.5306 272.66 292.66
105579 OS/03/02 101619 ROB BURT B/BALL LGE.OFFICIAL-ROB BURT 010.9924.5352 240.00 290.�0
105580 OS/03/02 013834 BURTON'S FIRE APPARATUS PLOhIDING SUPPLIES 010.4211.5603 15'/.38
105580 OS/03/02 013834 HURTON'S FIRE APPARATUS REPR.RIT 010.4211.5603 100.03 25'].41
105581 OS/03/02 102000 C.S.T.I. T6RAORSSM TRAIN-PNDREWS/MCBRID 010.9201.5501 500.00 500.00
105582 OS/03/02 016692 CA.P&ACE OFFICER'S ASSN CPOA VOLUNTEER MEPIDERSHIP-HICR 010.4201.5504 25.00 25.00
VOUCMiE2 CITY OF ARROYO GRANDE PAGE 2
OS/O1/02 0�:52 VOOCHER/CHECR REGSSTER
FOR PERIOD 11
VOUCHER/
CHECR CHECK VENDOR VENDOR ITEM ACCOONI' ITEM CHECK
NUPIDER DATE NOhIDER N]1ME DESCRIPTION pn7p�gER p���. �Q�,1,
105583 OS/03/02 102949 CA.RETAIL SORVEY CA.RETAIL SURVEY-2�02 284.4103.5201 17'].60 1'/'/.60
305584 OS/03/02 018330 G.ST.DEPTAF JUSTICE FINGERPRINT CH&CRS-MARCH 010.4301.5315 32.00 .
105589 OS/03/02 018330 CA.ST.DEPT.OF NSTICE FINGERPRINT CHECKS-MARCH O1C.4201.5329 1,234.00 1,266.00
105585 OS/03/02 021978 CENTRAL COAST SUPPLY BLOG MAINT,SUPPLIES C10.4213.5604 1,0]4.00 1,094.00 '.,
1O55B6 CS/03/02 023322 CHRISTIANSON CHEVROLET EMER BRAI� HANDLE 010.4420.5601 10.55 10.55
1O55B' U5/03/02 102282 CINGULAR WIRELESS CELL PHONE-CODE ENFORC6MENT 010.4130.5201 33.26 33.26
1J5588 05;03/02 029.832 COhIId[7NICATION SOLUTIONS INSTL PC ANYWHERE-SCADA SYS 690.4912.5609 145.00
105588 OS/03/02 02h832 COtRAUNICATION SOLUTIONS ZNSTL PC ANYWHERE-SCADA SYS 640.4']10.5602 290.00
105588 OS/03/02 029832 COhA1ONICATZON SOLUT10N5 REPL.LEVEL TRANSDIIC6A5 690.4712.5609 290.00 '/25.00
105589 OS/03/02 102973 VIERLYN CONNESS REF.PARK DF.POSIT-CONNESS O1.0.0000.4354 26.00 25.00
105590 OS/U3/02 027539 D.G.REPAIR REPR.FUEL TANK [L0.9201.5601 190.OJ 190.00
105591 OS/03/U2 0:.854P PAYSTAA INDUSIRIES STREET SW6EPING 612.9630.5303 5,199.43 6,189.43
305592 OS/93/02 101i69 KIMBERELY DEBLAUW . BLOOC/BRfiATH COLLECII09'-9 010.4201.5501 40.00 40.00
105593 US/03/92 1�0514 DEWAINE'S CRANE CRP.NE USE-BULB RF.PLACEMENT' 010.4430.5605 290.OG 240.00
105599 OS/03/02 102942 SHANNA DILL REF.WTR DEP��]OB GARDEN 690.9000.2302 180.00
105594 OS/03/C2 102942 SHANNA DILL CLOSING BILL-108 GARDEN 640.0000.4751 73.45- 106.55
105595 OS/03/02 029562 DISCOqNT SCHOOL SUPPLY TOYS/SUPPLIES-CHILD IN MOTION Oi0.4425.5255 4.83 4.83
105596 OS/03/02 102943 DYNAMIC IMAGING SYSTEMS MAINT.CONTRACT-PICfVRELINK O1J.4201.560^ 230.00 230.00
105597 OS/03/02 100544 ECONOMIC VITALITY CORP ANNOAL EVENT 289.4103.5505 25.00 25.00
105598 JS/03/02 1J2940 LAIIRA ENDERSON REF.CHILLJ IN MOTION-ENDERSON Oi_0.0000.4602 02.50 72.50
105599 OS/03/02 033150 FED&RAL EXPRESS CORP FED EX SVCS 010.4003.5319 52.0� 52.00
105600 OS/03/02 1013]9 FERGUSON ENTERPRISES,IN hIIiTER GASKBTS 640.9712.5610 81.51 81.51
105601 OS/03/02 102529 LORENE FINLEY REF.PARK DEPOSIT-FINLEY 010.0000.4354 26.00 26.00
105602 OS/03/02 101924 J.A. FISCHER,INC. RED DIESEL-q2 010.0000.1202 1,899.67 1,899.67
105603 OS/03/02 035802 FRANK'S LqCK & KEY INC DUP.I(EYS/TAGS 030.4420.5605 98.05
105603 OS/03/02 035802 FRANK'S LOCK & KEY INC DUP I(EYS 010.9920.5605 4.83 52.88
105604 OS/03/02 102950 MPRIA LILIANA FULLAM RSF.C/B DEPOSIT-F[7LLAM 010.0000.2206 250.00
105604 OS/03/02 102950 MARIA LILIANA F[SI.LAM BLDG.SUPER-FULLAM 010.0000.4355 141.95- 1�8.25
105605 OS/03/02 036738 GALL'S INC GLOVES 010.9201.52'/2 140.56
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
OS/O1/02 07:52 VOIICHER/C}IECK REGISTER
FOR PERIOO 11
VOUCHER/
CHECR CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUPIDER DATE NUDIDER NAME DESCRIPTION NOMBER AMOUNT AMOONT
105605 OS/03/02 036038 GALL'S INC VECTOR POD REPLACEMENTS 010.4211.5255 154.56 295.12
105606 OS/03/02 037206 GIHBS INTERNATIONAL TRU MIRROR 010.4211.5601 19.84
105606 OS/03/02 03]206 GIBBS INTERNATIONAL 1RU PARTS 010.4211.5601 152.90 1]2.79
105607 OS/03/02 102939 GIRL SCOUTS REF.PARK DEPOSIT-GIRL SCOUTS 010.0000.4354 26.00 26.00
105608 OS/03/02 101881 GREATAMERICAN LEASING C PASASONIC COPIER LEASE 030.4130.5303 319.0] 319.07
105609 OS/03/02 102280 CHl7CK HP12E H/BALL LGE.OFFICIAL-HARE 010.4424.5352 96.00 96.00
105610 OS/03/02 100348 JAMIE HEINZE B/BALL I.CE.SCORER-HEIN2E 010.4424.5352 45.00 95.00
105611 OS/03/02 102951 CA58Y HERNANDEZ REF.O/PAY-BOORZNG p01017']8 010.0000.4808 35.00 35.00
105612 OS/03/02 043290 CHBAI HULGAN FUEL . 010.4201.5608 20.00
105612 OS/03/02 043290 CF�RI HULGAN CAR WASH � 010.4201.5601 9.00 24.00
105613 OS/03/02 102935 DENISE HOYCK REF.PARR DEPOSIT-HUYCR 010.0000.4359 26.00 26.00
105614 OS/03/02 102083 ICMA PRODUCT FULFILLMEN 2002 MUNICZPAL YEARBOOK 010.4201.5201 100.61 100.61
105615 OS/03/02 102260 BRYCEN IKEDA H/BALL LGE.SCORER-IREOA 010.4424.5352 6].50 6'/.50
105616 OS/03/02 102899 SHELHY IICEDA B/HALL LGE.SCORER-II(EDA . 010.4424.5352 22.50 22.50
105617 OS/03/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4130.5201 45.59
305617 OS/03/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4120.5201 111.24
105617 OS/03/02 102701 INDOFF,ZNC. OFFICE SUPPLIES ' 030.4120.5201 168.80 325.58
105618 OS/03/02 044496 INFORMATION SERVICES CITATION PROCESS FEE JAN/MARCH 010.9201.5303 1,139.70
105618 OS/03/02 099996 INFORMATION SERVICES DAS SVCS 4/1-9/12 010.4140.5303 3,132.00 9,2]1.70
105619 OS/03/02 0461]6 J J'S FOOD COMPANY STATION SUPPLIES 010.4211.5255 35.92 35.92
105620 OS/03/02 046508 JACR'S REPAIA SERVICE AIR FILTER/PLUGS 010.4420.5601 51.18 51.18
105621 OS/03/02 102941 JItMtt JACOBS R&F.WATER DEP-86B VIRGINIA DR 640.0000.2302 180.00
105621 OS/03/02 102941 JIMMY TACOBS CIASING BILL-868 VIRGINIA DR 640.0000.4751 56.53- 123.47
105622 OS/03/02 102653 RC'S CLEANING CLEANING SVCS-AGPD FEB 010.4213.5303 375.00 375.00
105623 05/03/02 098938 REY TERMITE fi PEST CONT QUARTLEY PEST CONTROL SVCS. 010.4201.5604 40.00 40.00
105624 OS/03/02 100'/52 I(USTOM SIGNALS,INC. PRO LASER 111 W/BAITERY CASE 272.4201.6201 101.16 101.16
105625 OS/03/02 101960 MARR LACOUAGUE REIhID.ONIFORM SHIRT 010.4201.5255 54.69 54.69
105626 OS/03/02 100985 DOUG LINTNER B/BALL LGE.OFFICIAL-LINTNER 010.9429.5352 144.00 144.00
10562'/ OS/03/02 101034 ALAN LITTLE RE.L/SCAPS BOND-696 MATTHEW WA 010.0000.2210 1,200.00 1,200.00
VOUCHItE2 CITY OF ARROYO GRANDE
PAGE 4
OS/O1/02 0']:52 VWCHEA/CHECR REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
N[JhIDER DATE NUDIDER NAME DESCRIpTION NUhIDER AMOUN'1' AMOUNT
105628 OS/03/02 043640 LOGIN/IACP NET ANNQAI, RENEWAL-IACP NET 010.4201.560'] 800.00 800.00
105629 OS/03/02 102370 LONG TERM CARE Ot�IDUDSMA ELDER ABIISE-STGARNS/JOHNSON 010.4201.5501 60.00 60.00
105630 05/03/02 102667 AOSEMARIE LOPEZ CHEER fi POM CLA55-IAPEZ 010.4424.5351 99.00 49.00
105631 OS/03/02 053118 LUCIA MAR ON,SCH.DIST. BUS TRANS-FEB 010.4425.5303 29].54
105631 OS/03/02 053118 LUCIA MAR UN.SCH.DIST. BOS TRANS-MARCH 010.4425.5303 29'].54 595.08
105632 OS/03/02 102948 e1+IDER MADRID REF.PARK DEP-MADRID 010.0000.4354 26.00 2fi.00
105633 OS/03/02 102261 KIt�IDERLY MARSALER B/BAI.L LGE.SCORER-MARSALEK 010.9424.5352 45.00 45.00
105634 OS/03/02 102850 SOHNNY ME.TIA H/BALL LGE.OFFICIAL-MSJIA 010.9424.5352 48.00 48.00
105635 OS/03/02 056628 MID STATE BPNR-MASTERCA GASOLINE 010.9201.5608 109.19
105635 OS/03/02 056628 MID STATB BANK-MASTEACA TRAVEL/TRAZNING EXPENSES 010.4201.5501 33.23
105635 OS/03/02 056628 MID STATE BANK-MASTERCA CR;TT(pINING PUBLICATIONS 010.9201.5501 118.00- 24.92
105636 OS/03/02 056]06 MID STATE WNCRETE PROD MANHOLE CONE/COVER 612.4610.5610 158.]3 158.73
30563] 05/03/02 056394 MIDAS MUFFLER & BRA'(E REPL.BATTERY-PW902 010.4301.5601 305.]5
10563'! OS/03/02 056399 MIDAS MUFFLfiR 6 BRAI� WIPERS/LUBE/OIL/FILTER 010.4201.5601 58.24 163.99
105638 OS/03/02 057096 MINER'S ACE HARDWARE DUP.KEYS 010.4213.5604 21.53
105638 OS/03/02 057096 MINER'S ACE HARDWARE GOPHOR TRAPS/GARDEN SUPPLIES 010.4430.5605 64.0]
105638 OS/03/02 057096 MINER'S ACE HARDWARE PIELD MARKERS 010.4930.5605 53.52
105638 OS/03/02 057096 MINER'S AC6 HARDWARE EL&CTRICAL SUPPLIES 010.4211.5603 10.99
105638 OS/03/02 057096 MIN6A'S ACE HARDWARE PAINTING SUPPLIES 010.4213.5604 12.11
105638 OS/03/02 OS'1096 MINER'S AC& HARDWARE PAINTING SUPPLIES 640.4712.5609 2'].33
105638 OS/03/02 OS'l096 MINSA'S ACE HARDWARE ROCR PICR 220.4303.52'/3 34.85
105638 OS/03/02 OS'1096 MINER'S ACE HARDWARE MASKING TAPE 640.9'/12.5603 31 J6
105638 OS/03/02 057096 MINER'S AC6 HARDWARE PAINT/PAINT THZNNEA 640.4'/12.5603 10.]1
105638 OS/03/02 057096 MINER'S ACE HAEtDWARE PAINTING SUPPLIES 640.4]12.5603 5.95
105638 OS/03/02 057096 MINER'S AC6 HARDWARE BALLAST 010.4213.SfiO4 32.16
305638 OS/03/02 OS]096 MIN6A'S ACE }LSRDWARE EPDXY/PAINTING SUPPLIES 640.4712.5630 13.28
105638 OS/03/02 OS']096 MINER'S ACE HARDWARE BROOM 010.4430.5605 12.86
105638 OS/03/02 05909fi MINER'S ACE HARDWARE MISC.BATTERISS 010.4213.5604 28.09
105638 OS/03/02 OS']096 MINER'S ACE HARDWARE SANDING DISC/PAINT THINNER 640.4712.5603 17.99
105638 OS/03/02 057096 MINER'S ACE HARDWARE DUP I�YS 010.4430.5605 6.82 383.75
105639 OS/03/02 0585'/B MULLANEY FORD 93 CROWN VIC BOOR 010.4211.5603 99.84 99.84
105640 OS/03/02 100256 NEXT DAY SIGNS CAP PROGRAM BANNER 010.4201.5255 �1.11 01.11
105641 OS/03/02 102'!84 OLIVER'S TOWING TRANSPORT ARMORED VEHICLE 010.4201.5601 800.00 800.00
105642 OS/03/02 063960 PACIFIC HELL PAY PHONE 489-9816 010.9195.5403 52.0] 52.0]
105643 OS/03/02 064194 PACIFIC GP9 E ELECPRIC ELECTRIC 010.4304.5402 � 2,168.35
105643 05/03/02 069194 PACIFIC GAS & ELECTRIC ELECTAIC 640.4712.5902 251.31
VOUCHRE2 CITY OF ARROYO GRANDE
PAGE 5
OS/O1/02 0]:52 VOOCHER/CHECR REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOIINT TTEM CHECK
NUPffiER DATE N[1MBER NAME DESCRIPTION N[A1gER AMOVNT � AMO[)[iT
105643 OS/03/02 064194 PACIFIC GAS fi ELECTRIC 6LECTRZC 640.47ll.5902 10,920.62
105643 OS/03/02 064194 PACIFIC GPS & ELECTRIC ELECfRIC 612.4610.5402 1,043.49
105643 OS/03/02 064194 �PACIFIC GAS & ELECTRIC SLECTRZC 010.4145.5901 6,825.09
105693 OS/03/02 064194 PACIFIC GAS fi ELECTRIC ELECTRIC 217.4460.5355 '/.29
105643 OS/03/02 069199 PACZFIC GAS fi 6LECTRIC ELECTRIC 640.47ll.5402 111.66 21,329.81
105644 OS/03/02 065832 PESTICIDE APPLIC.PROF.A PAPA SEMINAR-ROCHA 010.4421.5501 55.00
105644 OS/03/02 065832 PESTICIDE APPLIC.PROF.A PAPA SEMINAR-MCCLS1kE 010.4421.5501 55.00 110.00
105645 OS/03/02 102949 KIM PHILLIPS REF.PARK DEP-PHILLIPS 010.0000.4354 26.00 26.00
105646 OS/03/02 066322 PH06NIX FOODSERVICES ANDREWS/MCBRIDE-FOOD SERVICE ,010.4201.5501 103.20 303.20
105699 OS/03/02 067598 POOR RICHARD'S PRESS EVERY 15 MIN[TTES LETTER HEAD 010.4201.559] 395.95
10564'] OS/03/02 067548 POOR RICHARD'S PRESS PARKING CITATIONS 010.4201.5201 845.95 1,221.90
105648 OS/03/02 067782 DENNIS PORT6 PUPPY PLAY SCHOOL CLASSES 010.4424.5351 620.67 620.6]
105649 OS/03j02 102237 PRIMARY CAR6 DOG & CAT EXAM/XRAYS-TESTS/TREATMENT 010.4201.5322 3&6 J9 3d6 J9 �.
10565G OS/03/02 1026']3 PULITZER LEGAL NOTICE-HOGAN 010.4130.5301 ai.oa
105650 OS/03/02 102673 PULITZ6R L6GAL �ll3'199 010.4130.5301 84.00
105650 OS/03/02 102673 PULITZER LEGAL #113750 010.4002.5301 46.50 e"11.50
105651 OS/03/02 069014 R 4 B AUTO HODY 981 R6AR BUMPER COVER 010.4201.5601 427.00
105651 OS/03/02 069014 R fi B AUTO BODY 982 REAR BUMPER COVER O10 A201.5601 42'/.00
105651 OS/03/02 069019 R fi B AUTO HODY REPR.R6AR QUPRTER PANEL 010.4201.5601 8'/5.00 1,729.00
105652 OS/03/02 0']1682 GREG ROSE B/BALL LGE.OFFICIAL-ROSE 010.4429.5352 16.00 16.00
105653 OS/03/02 092638 S S L SAFETY PRODUCTS UVEX LENS-SSC 010.4430.5605 98.98 98.98
105654 OS/03/02 0'/5816 SAN LUIS POWERHOUSE SEMI ANNUAL INSPT.GENERATOR 010.4201.5603 112.50
105654 OS/03/02 0']5816 SAN LUIS POWERHOUSE SEMI ANNOAL INSPT-GENERATOR 010.4201.5603 ll2.50 225.00
105655 OS/03/02 102313 CRYSTAL SANDERS REF.PARK DEPOSIT-SANDERS 010.0000.4354 26.00 26.00
105656 OS/03/02 0'/8156 SEBASTIAN OIL DISIRIH. GASOLINB 010.9201.5608 1,22].27 1,22].2']
10565] OS/03/02 101621 TOM SHIFFRAR B/BALL LGE.OFFICIAL-SHIFFRAR 010.4424.5352 192.00 192.00
105658 OS/03/02 101"!90 KAREN SISRO REZhID.MILEAGE/MEALS 4-B/12 010.4145.5501 83.15
105658 OS/03/02 101]40 KAREN SISKO REIb�.MEETZNG SUPPLIES 010.4145.5501 55.91 138.56
105659 OS/03/02 101039 SLO CNTY FIRE DEPARTMEN REGIS 5-239 Q[IINLAN/STEFFAN p10.4211.5501 44.00 44.00
105660 OS/03/02 075119 SLO CNTY GENfiRAL HOSPIT DRUG SCREEN 010.4201.5324 3L�0 31.00
105661 OS/03/02 098680 SLO COUNTY SHERIFF BOOKING FEES-.TAN/MARCH 010.4201.5323 'l,30].50 ],300.50
105662 OS/03/02 100304 SMITH PIPE fr SUPPLY PIPE 010.4420.5605 38.22 38.22
VOOCHItE2 CITY OF ARROYO GRANDE
PAGE 6
OS/O1/02 07:52 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CF�CK CHECK VENDpR VENDOR ITEM ACWONl ITEM CHECK
N[mIBER DATE NUhffiER NAME DESCRIPTION ry��yggR �p�,l, �0�,1,
105663 OS/03/02 102200 SOFTCHOICE COPR. IHM MS PROJSCT 2000 LIC/DISK 010.4101.5201 31.A 31.']1
105664 OS/03/02 080886 SOUTHERN AUTO SUPPLY 944 FUEL CAP 010.4201.5601 13.42
105664 OS/03/02 080806 SOOTf[ERN AUTO SUPPLY BATTERY 010.4201.5601 101.89
305664 OS/03/02 080886 SOUTH&RN AUTO SUPPLY SOCKET/CABLES 010.4211.5601 52.B8
105664 OS/03/02 080886 SOUTHERN AUTO SUPPLY ANTSP7NA/MARKERS . 010.9211.5601 24.15
105669 OS/03/02 080886 SOUTHERN AUTO SUPPLY UL1'RpgOAH FOR FLOOR 010.4305.5255 12.66 205.00
105665 OS/03/02 081932 BOB SPEAF2 B/HALL LGE.REFEREE-SPEAR 010.4424.5352 80.00
105665 OS/03/02 081432 BOB SPEAR B/BALL SCORER-SPEAR 010.9424.5352 '/.50 87.50
105666 05/03/02 082040 STAPLES OPPICE SUPPLIES 010.9201.5201 1'/8.'/0-
105666 OS/03/02 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 332.82
105666 OS/03/02 082040 STAPLES OFFICE SUPPLISS 010.4201.5201 2.06 156.18
105669 OS/03/02 OB232B STERLING COtM10NICATI0N5 A6MOTE SPEAI�R MIC HT SERIES 010.4201.5606 ]'].']6
10566'/ OS/03/02 082328 STERLZNG COhA1UNICATIONS KENWOOD BATTBRY 010.9201.5606 85.80
105667 OS/03/02 082328 STERLING COM1[1NICATIONS MINITOR II BATTERY 010.4211.5603 10].25
10566] OS/03/02 082328 STERLING COhAAONICATZONS UHF STUBBY BATTERY 010.4201.5606 16.09 286.90
105668 OS/(13/02 102936 DAN OR BONNIE SULLIVAN REF.W/C DEPOSIT-SOLLIVAN 010.0000.2206 250.00
105668 OS/03/02 102936 DPN OR BONNIE SULLIVAN HLDG.SUPER-SULLIVAN O1U.0000.9355 94.50- 155.50
105669 OS/03/02 083226 SUNSET NORTH CAR WASH CAR WA$HES 010.9201.5601 231.31
105669 OS/03/02 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 31.3]
105669 OS/03/02 �83226 SONSET NORTH CAR WASH CAR WpSyES 640.4'112.5601 31.3]
105669 OS/03/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301.5601 18.66
105669 OS/03/02 083226 SUNSET NORTH CAR WASH CAR WA$FiES 010.4420.5601 31.3'] 394.08
105670 OS/03/02 083382 SUPERIOR QOALITY COPIER TONER CARIRIDGE HP2200 010.4201.5201 139.3]
105670 OS/03/02 083382 SUPEAIOR QUALITY COPIER TONfiR CARIRIDGE HP9000 010.4201.5201 11'].98 25'/.35
1056]1 OS/03/02 084240 SHANE TAYLOR AWWA WORKSHOP-TAYLOR 640.4']12.5501 90.00 40.00
105672 OS/03/02 089809 TEXAS REFINERY CORP. GREASE/OIL 010.4212.5608 253.65
105672 OS/03/02 084804 TE%AS REFINERY CORP. MAGI-PATCH 220.9303.5613 996.62 750.27
105673 OS/03/02 102933 THE SUPPLY CACHE,INC. GOGGLE RETAINERS 010.4211.5325 119.65
105673 OS/03/02 102933 THE SUPPLY CACHE,INC. HELMET/CLIPS 010.4211.5272 95.75 215.90
105674 OS/03/02 102244 TZTAN INDIISTRIAL BAGS 010.9201.5255 96.33
1056'/4 OS/03/02 102249 TITAN INDU5IRIAL GLOVES 010.4213.5255 148.01 194.39
1056]5 OS/03/02 085644 TOSTE GRADING 6 PAVING TACK OIL 220.4303.5613 120.00 120.00
1056]6 OS/03/02 085904 TRAVELERS EQUIP.FIAATER 452N7313 660 010.4195.55']9 1,']05.00 1,705.00
10567'/ OS/03/02 1028'12 STEPHEN 1REAT H/BALL I.GE.OFFICIAL-1REAT 010.4429.5352 48.00 48.00
1056'/B OS/03/02 086346 TAOESH READY MIX CONCRETE/ASPHALT 220.4303.5307 216.38
1056]8 OS/03/02 086346 TROESH READY MIX CLASS 2 BASE 350.569"/J002 S10J4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE �
OS/O1/02 07:52 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDpR ITEM ACCOUNT ITEM CNECK
NOMBER DATE NUhffiER NAME DESCRIPTION NUPIDER AMOUNT AMOUNT
1�56'/8 OS/03/02 086396 TROESH READY MIX CONCRETE/ASPHAI!(' 220.4303.530'/ 315.20
105608 OS/03/02 086346 1ROESH READY MIX CLASS 2 BASE 350.5647.']002 352.18
1056'/B OS/03/02 086346 TRO&SH REAIJY MIX A$Ppp[,T WASTE/CLASS 2 BPSE 220.4303.5307 220.32
105678 OS/03/02 086346 1ROESH READY MIX CLP3S 2 BASfi 350.5647 J002 592.]9 2,20].61
1056'79 OS/03/02 08'/6'/2 UNITED RENTALS COVER/KIT 220.4303.5603 254.38
105679 OS/03/02 OB'16'12 UNITED RENTALS CANOPY TO MOWER 010.9920.5603 �39.91
105679 OS/03/02 0876'/2 UNITED RENTALS REPR.FLAIL MOWER 220.4303.5603 106.85
105679 OS/03/02 0876']2 UNZT&D RfiNTALS GAS TANK 640.9712.5603 85.'12 1,186.86
105680 OS/03/02 702945 UNITED RENTALS,INC HWY STROBE LIGHT 220.9303.5603 9'1.69 99.69
105681 OS/03/02 088826 PEGGY VALKO ART CLASSES-VALRO 010.4924.5351 636.80 636.80
105682 OS/03/02 102934 ENEIDA VEGA RSF.PARR ➢EPOSIT-VEGA 010.0000.4354 26.00 26.00
105683 OS/03/02 10200'/ VERIZON WIRELESS MARCH CELL PHONES 010.9201.5403 192.25
105683 OS/03/02 102007 VERIZON WIAELESS CELL PAONES-APRIL 010.4201.5903 125.51 31'].76
105684 OS/03/02 090980 WAYNS'S TIRE 944 TIRES 010.4201.5601 49'/.35
105684 OS/03/02 090480 WAYNE'S TIRE LUBE/OIL/FILTER/TIR65 010:4201.5601 130.83 628.18
105685 OS/03/02 10039'/ RON WHARTON H/BALL I.GE.SCORER-WHARTON 010.4424.5352 95.00 95.00
105686 OS/03/02 100931 WILLARD PAPEA CO PAPER 010.4102.5255 203.']8
105686 OS/03/02 100431 WILLARD PAPER CO PAPER/SNVBLOP65 010.9102.5255 304.00 50'/.'/B
10568'] OS/03/02 092586 LEE WILSON ELECTRIC COM SIGNAL MAINT-MARCH 010.9304.5303 1,915.99
10568'/ OS/03/02 092586 LEE WZLSON ELECTRIC COM REPR/CALIAUTS 010.4304.5303 364.69 1,]80.66
TOTAL CE�CKS ]5,994.93
VOUCHI2E2 CITY OF ARROYO GRANDE PAGE 8
OS/O1/02 07:52 VOUCHER/CHECK RSGISTER
FOR PERIOD 11
FUND TITLfi ���r
010 GENERAL FUND 50,592.34
217 LANDSCAPE MP.INTENANCE DISIRICT 7,2g
220 STREETS FUND 2,639.98
2]2 CA LAW ENFORCMT TC}¢�LGY EQUIP. 799.31
289 REDEVELOPMENT AGENCY FOND 202.60
350 CAPITAL IMPROV6MENT FUND 1,455.]1
612 SEWER FOND '/,391.65
640 WATER FUND 12,906.05
TOTAL ']5,994.93
ATTACHD7Ei4T 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
04H 2/02 -OM25IO2
OS/03/02
FUND 010 251,446.71 Salaries Full time 160,829.43
FUND 220 13,132.81 Salaries Part-Time-PPT 24,097.07
FUND 284 5,154.17 Salaries Part-Time-TPT 6,619.31
FUND 612 4,453.81 Salaries OverTime 6,309.51
FUND 640 10,892.30 Salaries Standby 361.50
285,079.80 Holiday Pay 5,800.58
Sick Pay 4,911.80
Annual Leave By Back -
Vacation Buyback _
Sick Leave Buyback -
Vacation Pay 3,118.01
Comp Pay 3,952.88
Annual Leave Pay 3,492.33
PERS Retirement 16,795.03
Social Security 15,742.53
PARS Retirement 265.27
State Disability Ins. 730.41
Health Insurance 25,779.63
Dentallnsurance 3,946.89
Vision Insurance 873.02
Life Insurance 579.60
Long Term Disability _
Uniform Allowance -
Car Allowance 400.00
Council Expense 375.00
Employee Assistance -
Boot Allowance -
Motor Pay 100.00
285,079.80
ATTACHMENT 4
VOUCHAE2 CITY OF ARROYO GRANDE
PAGE 1
OS/OB/02 09:19 VOUCHER/CHECK REGISTEA
FOR PERIOD 11
VOUCHER/
CHECK CHECR VENDOR VENDOR ITEM . ACCOUNT ITEM
CHECK
NUMBER DATE NOIMBER NAME DESCRIPTION NUMgER p���,
AMOUNT
6]]85 OS/02/02 005616 � CITY OF ARROYO GRANDE G & A REIhID P/R 011.0000.1015 213,299.11 213,299.11
105701 05/10/02 000239 A & R WELDING SUPPLY 0%Y & ACETYLENE GASES 010.4305.5303 19.00 14.00
105'/02 OS/10/02 102509 API WASTE SERVICES R/O HIN-DUMP/RETURN SVCS. 010.4213.5604 250.00 250.00
105703 OS/10/02 102005 BREVEN BAIMA REF.PAAK DEP-BREVEN 010.0000.4354 26.00 26.00
105"!09 OS/10/02 102954 ROBERT OR BECKY BOGGESS REF.WTR.DEP-106 LE POINT 640.0000.2302 180.00
105704 OS/10/02 102954 ROBERT OR BECKY BOGGESS CLOSING HILL-106 LE POINT 640.0000.4751 6.60-
105904 OS/10/02 102954 ROBERT OR BECKY BOGGESS PREVIOUS BALANCE-106 LE POINT 690.0000.9751 69.39- 109.�1
105'!OS OS/10/02 012'!92 FLOYD BRIDGE DRIVING/FOACE OPTION SIMULATOR 01�.9201.5501 50.00 50.00
105]06 OS/10/02 013026 BRISCO MILL & LOhIDER TOOL BOX/UTILITY KNIVES 010.4201.5604 22.16
105]06 OS/SO/02 013026 BRISCO MILL & LUMBER DEGREASER/SILICONE 690.9712.5610 9.37
1�5'/06 OS/10/02 �13026 BRISCO MILL & LUhffiER TOOLS-PW52 640.4712.5273 41.15
105706 OS/10/02 013026 BRISCO MILL & LUhIDER TOOLS-PW52 640.9712.5603 20.27
105906 OS/10/02 013026 BRISCO MILL 4 LUMBER NAILS 220.4303.5613 15.86 �
105"!O6 OS/10/02 013026 HRISCO MILL 5 LUhffiER LUhIDER/NAILS 220.4303.5613 11.50 120.31
105]0] OS/10/02 102991 MATT BROCR 5/BALL LEAGU6 OMP-BROCK 010.4424.5352 192.00 192.00
105'/08 OS/10/02 013806 BURKE AND PACE OF AG NAILS 010.4213.5604 20.26
105708 OS/10/02 013806 BURKE AND PACE OF AG PIER W/STRAPS 010.4213.5604 g�,qy
105708 OS/10/02 013806 BURI� AND PACE OF AG WOOD 010.4213.5609 �2,17
105'/08 OS/10/02 013806 HURRE AND PACE OF AG SQUARE ALOM 010.4213.5604 26.04
105]OB OS/10/02 013806 BURKE ANp PACE OF AG GRADE STAI�S 690.4712.5610 23.1]
105']OB OS/10/02 013806 HURKE AND PACE OF AG LOI+�ER 220.4303.5613 357.53 546.59
105]09 OS/10/02 102968 JOHN CAPUTO REF.PARK DEPOSIT-CAPUTO 010.0000.9354 26.00 26.0�
105]10 OS/10/02 021918 CENTRAL COAST SUPPLY BLDG MAINT,SUPPLIES 010.4213.5609 12.54
105710 OS/10/02 021918 CENTRAL COAST SUPPLY BLDG MAZNT.SUPPLIES 010.4213.5604 344.06 356.60
105711 OS/10/02 023088 CHERRY LANE NORSERY CAMELIA/FEATILIZER 010.4420.5294 39.65
105711 OS/10/02 023088 CHEARY LANE NURSERY MYOPORVM 010.4420.5605 42.88
105711 OS/10/02 023088 CHERRY LANE NURSERY TREES/TIES/POLES 220.4303.5613 1,313.'/7
105711 OS/10/02 023088 CHERRY LANE NURSERY OAK 1REE 010.4420.5308 53.61
105711 OS/10/02 023088 CHERRY LANE NORSERY REDWOOD/MAGNOLIA 1REE5 010.4420.530B 182.30
105711 OS/10/02 023088 CHERRY LANE NURSERY TURF 010.4420.5294 25.73
105711 05/10/02 023088 CHERRY LANE NURSERY ROSE FOOD & CUP 010.9420.52]4 21.96
105711 OS/10/02 023088 CHERRY LANE NURSERY PLANTS 220.4303.5613 38.51 1,]18.91
105'/12 OS/10/02 024832 CONPSONIGTION SOLUTIONS REPR.ANTENNA $4 640.4]12.5303 293.53
105']12 OS/10/02 024832 COf�9MONICATION SOLUTIONS REPR.RESkS BOOSTER RADIO 640.4'/12.5303 21'/.50 511.03
105']13 OS/10/02 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352 �5,pp �5 ap
105']19 OS/10/�2 101551 SHAWN COSGROVE RADAR OPERATOR COURSE-COSGROVE 010.4201.5501 3'/8.00 3�g.pp
VWCHRE2 CITY OF ARROYO GRAN�E PAGE 2
OS/08/02 09:19 VOUCHEA/CHECK REGISTER
FOR PERIOD 11
VOOCHER/
CHECK CHECR VENDOR VENDOR ITEM ACCOIINT ITEM CHECK
NUhIDER DATE NOMBER NAME DESCRIPTION ry��gR �0�, �Q�
105]15 OS/10/02 026832 CUESTA EQUIPMENT CO DRILL VISE 010.4211.52]3 209.62
105A5 OS/10/02 026832 CUESTA EQUIPMENT CO TOGGLE CLAMP 010.42ll.5603 11.31
105715 OS/10/02 026832 CUESTA SQUIPMENT CO HYDO KOSE 690.9712.5603 198.99 419.90
105]16 OS/10/02 101716 JIM DECECCO 5/BALL LEAGUE OMP-DECECCO 010.4424.5352 80.00 80.00
10571] OS/10/02 029250 J.B. DEWAR,INC. OIL 010.4305.5255 99,1q gy ly
105718 OS/10/02 102959 MATTI{EW DHILLON REIMB,EXpENSES-DHILLON 010.421L 5303 541.96 591.96
105'/l9 OS/SO/02 029484 DIESELRO INC. EXHUST PIPE 612.9610.5601 66.51 66.51
105'/20 OS/10/02 030284 DENISE DUFFY 6 ASSOCIAT SUBCONSULTING RETAINER 010.0000.2550 19,262.50 19,262.50
105'/21 OS/10/02 030584 DEBI DYR2EUL S/BALL SCORER-DYKZEUL 010.4424.5352 60.00 60.00
105]22 OS/10/02 102579 EARTHLINK,INC INTERNET SVC APRIL 21-MAY 20 010.4201.5607 91.90 41.90
105]23 OS/10/02 033429 FENCE FACTORY REPR.TRANSMITTER 010.4201.5605 112.50 112.50
105']24 OS/10/02 035B02 FRANK'S IqCK & REY INC KEY POMp HOSE 690.4712.5609 145.09 195.09
105']25 OS/10/02 038376 GRAND AUTO PARTS PUMP BEARZNGS 690.9']12.5610 60.36 60.36
105926 OS/10/02 1�2958 RPSIDY GRIGG CLOSING BILL-565 S.TRAFFIC 640.0000.4'/51 ]9.60-
105926 05/10/02 102958 RANDY GRIGG REF.OVER/PYMT-565 S.IRAFFIC 640.0000.4051 253.26
105]26 OS/10/02 102958 RANDY GRIGG PREVIOUS BAI.ANCE-565 S TRAFFIC 640.0000.4'/51 ]8.99-
105]26 OS/10/02 102958 RANDY GRIGG REF.LATE FEE-565 S.TRAFFIC 690.0000.4759 7.89- 86.83
10572] OS/10/02 101606 ALLAN HANCOCR COLLEGE DRIVING/FORCS REGIS-B.BRIDGE 010.9201.5501 220.00 220.00
105']28 OS/10/02 092862 HONEYWELL,INC. R/R WALL FURNACE-UNIT p6 010.4213.5604 915.10
105928 OS/10/02 042862 HONEYWELL,INC. R/A WALL FURNACE-ONIT #12 010.9213.5609 953.59 1,868.69
105'/29 OS/10/02 102966 CHRISTIE HOWLAND REF.PARK DEP-HOWLPND 010.0000.9354 26.00 26.00
105]30 OS/10/02 043919 JOSEPH IANNEO SAFE SCHOOL-IANNEO 010.9201.5501 629.'JO 629.]0
105']31 OS/10/02 102964 IEDC MEt�IDERSHIP RENEWAL-IDk198729 284.4103.5503 325.00 325.00
105'/32 OS/10/02 102'/01 INDOFF,INC. OFFICE SUPPLIES 220.4303.5201 62.23
105']32 OS/10/02 102]O1 INDOFF,INC. OFFICE SUPPLIES 010.9130.5201 ]1.29
105732 OS/10/02 102701 INDOFF,INC. OFFICE SIIPPLIES 010.4130.5201 11.18 144.']0
105933 OS/10/02 046098 J C LANDSGPING LANDSCAPE MAINT. 010.4420.5303 525.00
105933 OS/10/02 096098 ,T C LANDSCAPING I,ANDSCAPE MAINT. 21'1.4460.5356 225.00 'I50.00
105'/34 OS/10/02 0461'/6 J T'S FOOD COMPANY BBQ SUPPLIES 220.4303.5255 52.8']
105'/39 OS/10/02 0961]6 J S'S FOOD COMPANY KITCHEN SUPPLIES 010.4301.5201 8.99 61.86
105935 OS/10/02 1029]3 JCI SIGN COMPANY 5p} REF-SIGN PERM �02-008 030.0000.4512 35.00 35.00
VOUCHRE2 CITY OF ARROYO GRANDE
PAGE 3
OS/08/02 09:19 VOUCHER/CHECK AEGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
ITEM CHECK
NUnIDER DATE NUMBER NAME DESCRIPTION NUhIDgR AMDUN,1,
AMOUNT
105'/36 OS/10/02 101552 VINCE JOHNSON RADAR OPERATOR COURSE 010.4201.5501
3'I8.00 3'/8.00
10573] OS/10/02 102653 KC'S CLEANING APRIL CLEANING SVCS-PD 010.4213.5303
� 375.00 395.00
105738 OS/10/02 102666 VALERIE KLINE PILATES CLPSS-KLINE 010.4424.5351
113.40 113.40
105]39 OS/10/02 100985 DOUG LINTNER 5/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 1'/6.00
176.00
105790 OS/10/02 053118 LUCIA MAR [7(d,SCH.DIST. GYM USE-FEB.1]-28 B/BALL 010.4424.525] 985.84
105]40 OS/10/02 053118 LUCIA MAF2 UN,SCH.DIST. GYM USE-MARCH 3-28 010.4424.525'/ 1,']04.'IB
105'/40 OS/10/02 053118 LUCIA MAR UN,SCH.DIST. GYM USE-MARCZ{ 19/APRIL 24 010.9929.525'/ 239.00
105']40 OS/10/02 053118 LUCIA MAR UN.SCH.DIST. TENNIS COURT RENT-SR.CLASS 010.4424.5251 3.00
105940 OS/10/02 053118 LUCIA MAk VN,SCH.DIST. CUSTODIAL CHARGES-MESA H/HALL 010.4426.5553 19].29
105]40 OS/10/02 053118 LOCIA MAR UN.SCH.DIST. COSTODIAL CHARGES-AGHS B/BALL 010.9926.5553 116.05
105990 OS/10/02 053118 LUCIA MAR OP7,SCH.DIST. CUSTODIAL CHARGES-PAULDSNG 010.4426.5553 162.4]
105940 OS/10/02 053118 LUCIA MAR ON,SCH.DIST. GYM IISE-MNRCH 5/28 B/BALL 010.4424.5259 936.00 9,139.43
105741 OS/10/02 102994 LIICIA MAF2 UNIFIED SCH00 DESTINATION IMAGINATION TEAM 010.40015504 500.00 500.00
105792 05/SO/02 102965 CRYSTAL MARTIN REF.PARK DEP-MARTIN 010.0000.4354 26.00 26.00
105]43 OS/10/02 100968 MAXIMUS FZNAL PAYkMS09-4389 MASTER PLN 350.5402.'/]O1 13,149.00 13,149.00
105744 OS/10/02 056394 MIDAS MOFFLER & BRAKE 982 R&PL.FRONT ROTORS 010.4201.5601 366.51
105799 OS/10/02 056399 MIDAS hNFFLER & BRAKE 952 AESUAFACE FAONT ROTORS 010.4201.5601 66.32
105]44 OS/10/02 056394 MIDAS MUFFLER S BRAI� SAFETY INSP/WIPERS/AA7 BRAI�S 010.4301.5601 11].']5
105'/44 OS/10/02 056399 MIDAS hNFFLER fi HRAKE REPL.BATTERY/CHARGE SYS 010.4301.5601 111.4'/ 662.05
105'/45 OS/30/02 102955 NICOLE MILLER REF.WTR DEP-1122 FARROLL AVE 640.0000.2302 180.00
105']95 OS/10/02 102955 NIWLE MILLER CLOSING BILL-1122 FARROLL AVE 640.0000.4951 53.20-
105'/45 OS/10/02 102955 NICOLE MILLER PREVIOUS BALANCE-1122 FAAROLL 640.0000.4]51 ]9.69- 52.13
105946 OS/10/02 057096 MINER'S ACE HARDWARE AN'PISIPHON SLOAN REPR O10 A213.5604 2.99
105]46 OS/10/02 OS'/096 MINER'S ACE HARDWARE 12 VOLT BATTERY 010.4211.5255 2.98
105746 OS/10/02 OS']096 MINER'S ACE HARDWpRE CASTER/SPRAY DESTROYER 010.4211.5603 15.94
105'/46 OS/10/02 OS'/096 MINER'S ACE HARDWARE AA HATTERY/BUILDING MATEASAL 010.9211.5255 5.63
105]96 OS/10/02 OS'/096 MINER'S ACE HARDWpkE PAINT 640.4]12.5603 10.']1
105'/46 OS/10/02 OS]096 MINER'S ACE HARDWARE LUhIDER 010.4213.5604 �,5p
105746 OS/10/02 057096 MINER'S ACE HAkDWARE CLEANING SUPPLZES 640.9']12.5604 19.12
105']96 OS/10/02 059096 MINER'S ACE HARDWARE PAINT 640.4912.5603 2�,g2
105746 OS/10/02 057096 MINER'S ACE HARDWAAE PAINT 010.9211.5255 z,5-/
105746 OS/10/02 057096 MINER'S ACE HARDWARE SLOAN REPR.VALVE 010.4213.5604 13.93
105']96 OS/10/02 OS]096 MINER'S ACE HARDWARE LOPPERS 010.4213.5604 53.61-
105946 OS/10/02 059096 MINER'S ACE NAFiDWARE SLONE REPR.VALVE 010.4213.5604 20.3�
105]46 OS/SO/02 057096 MINER'S ACE HARDWARE LIMEAWAY 010.4213.5604 14.20
105796 OS/10/02 057096 MINER'S ACE HARDWARE CORD/DIE 010.9930.5605 Zq,zZ
105'/46 OS/10/02 OS]096 MINER'S ACE HAADWARE GARDEN SUPPLIES 010.4430.5605 8.04
105�46 OS/10/02 OS]096 MINER'S ACE HARDWARE SHELF MAT 640.4'/12.5603 60.96
105996 OS/10/02 05'/096 MINER'S ACE HARDWARE BOLTS 010.4430.5605 ].99 189.45
105'/4'/ OS/10/02 102962 MONTEREY POLICE DEPT RADAR OPERATOR REGIS-2 PEOPLE 010.9201.5501 130.00 130.00
VOUCHRE2 CITY OF ARAOYO GRANDE
PAGE 4
OS/OB/02 09:19 VOOCHER/CHECK REGISTER
FOR PERIOD 11
VOOCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM
CHECK
NOIMBER DATE NOMBEA NAME DESCRIPTION NUDIDEA AMOSINT
AMOUNT
105798 OS/10/02 101331 SHANISTA MORALES REF.PARK DEPOSIT-MORALES 010.0000.4359
26.00 26.00
105']49 OS/10/02 102956 MICHELLE MOAROW REF.WTR.DEP-444 ALDER ST 640.0000.2302 180.00
105]49 OS/10/02 102956 MICHELLE MORROW CLOSING BILL-444 ALDER ST 640.0000.4951
52.0/-
105749 OS/10/02 102956 MICHELLE MORROW PREVIOQS BALANCE-444 ALDER ST 640.0000.9751
70.15- 5'1.'/B
105750 OS/10/02 101'/41 NEW RULE PAODIICTIONS 12 COPIES-EVERY 15 MIN.VIDEOS 010.4201.5599 199.40 199.40
105751 OS/10/02 102030 NEXTEL COh4fONIGTI0N5 CELL PHONE-FD 010.4211.5403 � 109.25
105'/51 OS/10/02 102730 NEXT6L COMh10NICATIONS CELL PHONE-BLDG 010.4212.5403
33.96 143.21
105]52 OS/10/02 061814 NOBLE SAW,INC. - OIL FILTER/SPRING 220.4303.5603 65.06 65.06
105753 OS/10/02 101'/50 OFFICEMA7( CREDIT PLAN PHOTO PAPER 010.9201.5201 gp.pq
40.']4
105954 OS/10/02 062049 OLDER AMERIG�NS MONTH L SENIOR COh➢MISSION LUNCHEON 010.4424.5353 32.00 32.00
105'/55 OS/10/02 101695 P.A.P.A. REGIS-ROBERTO CRUZ-QAC 22p.g303.5501 65.00 65.00
105]56 OS/10/02 063960 PACIFIC BELL/WORLDCOM 065-021-2']13 010.4201.5403 6.31-
105'/56 OS/10/02 063960 PACIFIC BELL/WORLDCOM 234 26'/-8633 4/1 TO 5/6 010.4201.5403 68.29 61.98
105957 OS/10/02 064194 PACIFIC GAS & ELECTRIC ELECIRIC 010.4304.5402 15,033.38
105957 OS/SO/02 069199 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5902 51.14 15,084.52
105]58 OS/10/02 102953 JAMES H. PANREY REF.PERF.BOND-VILLAGE CTR 010.0000.2209 29,990.35 29,790.35
105'/59 OS/10/02 102488 STEVE PARKER S/BALL LEAGUE UMPIRE-PARI(ER 010.4424.5352 30.00 30.00
105'/60 OS/10/02 102969 LINNEA PEARSON REF.PARK DEP-PEARSON 010.0000.4354 26.00 26.00
105]61 OS/10/02 068484 BEAU PRYOR ICI CPS2E COURSE-PRYOR 010.4201.5501 1,50'].00 1,50'/.00
105]62 OS/10/02 102673 PULITZER CLASS AD-TEACHERS 010.4421.5316 115.52 115.52
105763 OS/10/02 069014 R & H AUTO HODY REAR BUMPER COVER 010.4201.5601 429.00 929.00
105769 OS/10/02 090590 RICHETTI WATER CONDITIO RENTAL-WATER FILTER SVCS 010.4201.5604 15.00 15.00
105965 OS/10/02 1029]0 MELAINE ROESE REF.PARK DEP-ROESE 010.0000.4354 26.00 26.00
105'/66 OS/10/02 071682 GREG ROSE 5/BALL LGE.OFFICIAL-ROSE 010.9924.5352 32.00 32.00
105']60 OS/10/02 10295'/ MICHELLE RUIZ REF.WTR DEP-ll88 PACIFIC PNT 690.0000.2302 180.�0
105]67 OS/10/02 10295"/ MICHELLE RUIZ CLOSING BILL-1188 PACIFIC PNT 640.0000.4]51 48.20-
105]6] OS/10/02 102957 MICHELLE RUIZ PREVIOUS 6ALANCE-1188 PACIFIC 640.0000.4951 94.69- 5].13
305768 OS/10/02 102816 RUTAN 6 TOCKEA,LLP PROF.SVCS-GENERAL PLAN UPDATE 010.4003.5319 13,536.31 13,536.31
105]69 OS/10/02 0'/5660 SAN LUIS PAINTS PAINT 010.4430.5255 140.99
105']69 OS/10/02 0]5660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36 333.35
VOUCHItE2 CITY OF ARROYO GRANDE
OS/OB/02 09:19 PAGE 5
. VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHEA/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
ITEM CHECK
NOMHER DATE NOMBER NAME DESCRIPTION NOMgER
AMOUNT AMOUNT
105"1"10 05/10/02 0]7024 ANg SARMIENTO S/BALL SCORER-SARMIENTO 010.4429.5352
120.00 120.00
105'/71 OS/10/02 102909 MARK SCHAFFER S/BALL LGE.[1MP-SCHAFFER
030.4424.5352 128.00 128.00
105772 OS/10/02 0'/8156 SEBASTIAN OIL DISTRIH. GASOLINE/DIESEL
010.9201.5608 1,950.46 1,450.46
105']']3 OS/10/02 102395 SEWER EQUIPMENT COMPANY SEWER CLEANING NOZZLES 640.4712.5610
310.0] 310.07
1059'/4 OS/10/02 101556 DIANE SHEELEY SHOPPING CENTERS(ICSC) 289.9103.5501
160.00 160.00
105775 OS/10/02 10296'/ MICHAEL SINAY REF.PHRK DEP-SINAY 010.0000.4354
26.00 26.00
1057'/6 OS/10/02 102924 SIRCHIE FINGERPRINT LAB FINGERPRINT LIFTING TAPE 010.9201.5255
66.65 66.65
105]79 OS/10/02 0"/4100 SLO CNTY AUDITOR-CON1R0 O1/02 FvSSESSED VALUE BOOR 010.4120.5201
5.00 5.00
1057'/B OS/10/02 101554 SOUZA CONSTRUCTION,INC OAK PR WIDENING IMPROVE p2 350.5609.�001 36,698.05 36,698.05
105'/79 OS/10/02 081200 JEFF SOUZA TACTICAL HANI%.[7(.1_SOUZA 010.4201.5501 3]2.30
372.30
105780 OS/10/02 0'/3008 ST. PAIRICK'S SCHOOL GYM VSE-ST.PATS MARCH 14/28 010.4424.5259 216.00 216.00
105'J81 OS/10/02 082328 STERLING COMMONIGTIONS HT SERIES BELT CLIP 010.4201.5606 13.91 13.41
105782 OS/10/02 1029'/2 SYNERGIES INFIALANfS/POISONS WEEK RITS 010.4201.5255 40.00 40.00
305'/83 OS/10/02 089084 TAYLOR'S TUNE-UP SHOP TUNE UP/SCOPE/DIST.CAP 010.4301.5601 111.44 111.44
105]84 OS/10/02 084162 ERIN TAYLOR REIhID.T0I1'IpN-TAYLOR 010.9201.5502 96.00 46.00
105785 OS/10/02 102244 TITAN INDUSTRIAL GROCERY BAGS 010.9201.5255 13.94
105'/85 OS/10/02 102249 TITAN INDIISTRIAL LEATHER WORK GLOVES 612.4610.5255 95.29
105'/85 OS/10/02 102244 TITAN IND051RIAL LEATHER WORR GLOVES 640.4712.5255 75.29
105]85 OS/10/02 102244 TITAN INDUSTRIAL FIRST AIDE SUPPLIES 010.4929.525'/ 10'/.01
105'/85 OS/10/02 102244 TITAN ZNDUSTRIAL 2IPLOCK POLY BAGS 010.4201.5255 30.83
105785 OS/10/02 102244 TSTAN INDU5IRIAL RESP.CARTRIDGES 690.4912.5255 '/].46 379.82
105'/86 OS/10/02 102961 THE TRAINING INSTIT[TTE TACTICAL HN]DGUN REGIS-SOUZA 010.4201.5501 359.00 359.00
105'/87 OS/10/02 100184 BRIICE VANDER VEEN REF.L/SCAPE BOND-624 PASEO 010.0000.2210 1,200.00 1,200.00
105]88 OS/10/02 090296 JOHN WALLACE & ASSOC. GENEAAL WNSULTING SVCS 010.9301.5303 8,196.19
105788 OS/10/02 090246 JOFIId WAI,LACE & ASSOG CREEKSIDE PATH,PHA$E II 350.5607.]501 3,673.08
105'/88 OS/10/02 090246 JOHN WALLACE fi ASSOC. OAK PARK BLVD.WIDENING 350.5609.9301 7,988.98
105]88 OS/10/02 090246 JOHN WALLACE fi ASSOC EL CAMPO/RT 101 PSR 350.5616.']301 ]0.00
105'/88 OS/10/02 090246 JOFIId WALI,pCE 4 ASSOG SPRUCE ST SIDEWALKS 350.5641.]501 35.00
105088 OS/30/02 090246 JOHN WALLACE 6 ASSOC. TRAFFIC BRIDGE RAIL AEPL 350.5644.9501 52.50
105988 OS/10/02 090296 JOFA7 WALLACE & ASSOC. CEDAR STREET SIDEWALKS 350.5696.7501 35.00
105']88 OS/10/02 090246 JOFIN WALLACE fi ASSOC. RESV�1 DESIGN 350.5903.]501 1,21'/.50 21,048.25
1O50B9 OS/30/02 102963 GEORGE WASHINGTON ONIVE SAFE SCHOOL REGIS-IANNEO 010.4201.5501 296.00 296.00
8.b.
� pBROYp ���,
O G',p .
h WCORPpqATEO e� M EMORANDU M
u °
# .exr ,o. ,o„ *
c���FORN�P
To: cinr couNCi�
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ��d�
SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCES
FROM THE WATER FACILITY FUND
DATE: MAY 28, 2002
RECOMMENDATION:
It is recommended the City Council:
• Accept the April 2002 cash report,
• Approve the interfund advance of$516,561 from the Water Facility Fund to
cover cash deficits in other funds as of April 30, 2002.
FUNDING:
No outside funding is required.
Attachment
A— Cash Balance/Intertund Advance Report
PAGE 6
CITY OF ARROYO GRAN�E
VOUCHRE2
OS/08/02 09:19 VWCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHEA/ ACCOUNT ITEM CHECK
ITEM
CHECK CHECR VEI'1DOR VENDOA ��EA p���.i. pMpUNT
N[)t�IDER DATE NUMBER NAME
DESCRIPTION
105'!90 OS/10/02 090480 WAYNE'S TIRE REPR.FLAT
010.4201.5601 14.00
LOBE/OIL/FILTEA/WIPERS 010.4201.5601 184.9'!
105790 OS/10/02 090480 WAYNE'S TIRE 488.04 68"/.01
105790 OS/10/02 090480 MAYNE'S TIRE LVBE/OIL/FILTER/WIPERS 010.4201.5601
105991 OS/10/02 092430 JAMES WILLIAMS ICI HOMICIDE INVEST-WILLIAMS 010.420L 5501 1,401.50 1,401.50
105792 OS/10/02 ]02379 SANDRA ZNlATE � REF.PARK DEPOSIT-ZARATE 010.0000.4354
26.00 26.00
� 389,287.4'!
TOTAL CHECRS
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH BALANCE/INTERF[JNp Ap V,4NCE REPORT
At March 31,2002
Balance at Recommended Revised
Fund 03/31/2002 Advances Ba]ance
O10 GeneralFund ' 1,744,277 1,744,277
210 Fire Protection Impac[Fees 101,696 101,696
212 Police Protection Impact Fees 18,998 18,998
213 Park Develapment 466,464 466,464
214 Pazk Improvement 53,065 53,065
215 RecreaGon Cammunity Center 3,072 3,072
217 Landscape Main[enance 29,749 29,749
220 SVeet(Gas Ta�c)Fund 121,163 121,163
222 Traffic Signali7alion 521,118 521,118
223 Traffic Circulaaon 47Q541 4')0,541 '
224 Transportation Facility Impact 1,885,877 1,885,877
225 TransportaGon (3,829) 3,829 p
226 Water Neutralizaflon Impact 406,593 406,593
230 Cons[ruc6on Ta�c 223,595 223,595
231 Drainage Facility 17,818 17,818
232 In-Lieu Affordable Housing 503,492 503,492
241 LopezFacilityFund 803,573 803,573
250 CDBG Fund 0 0
271 State COPS Blwk Grant Fund 27,821 27,821
272 Calif.LawEnf. Technology Grant 51,159 51,159
279 00-01 Fed Local Law Enforcement Gran[ 9,094 9,094
284 Redevelopment Agency (145,395) 145,395 p
285 Redevelopment Se[Aside 46,215 46,215
350 CapitalProjects (315,108) 315,108 p
612 Sewer Fund �Z� 3pg� Z�30g �
634 SewerFacility 102,029 ]02,029
640 WaterFund 2,711,833 (491,640) 2,22Q193
641 I,opez 257,544 257,544
642 WaterFacility 1,456,947 1,456,947
751 Down[own Pazking 41,669 41,669
760 SanitaGon District Fund 6'7,461 67,461
0
Total City Wide Cash 11,651,223 0 11,651,223
THE ABOVE LISTING ARE Tf�CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF THE CITY OF ARROYO GRANDE AS OF MARCH 31,2002
nda K. Snodgras •
Director of Financ�al Services
VOUCHRE2 CITY OF ARROYO GAANDE PAGE o
OS/OB/02 09:19 VOUCHER/CHECK REGISTER
FOR PERIOD 11
FUND TITLE pMp[][�IT
O10 GENERAI. FOND 108,558.40
O11 PAYROLL CLEARING FOND 213,2]9.11
. 21] LANDSCAPE MAINTENANCE DISTRICT 225.00
220 STREETS FUND 1,982.33
284 REDEVELOPMENT AGENCY FOND 485.00
350 CAPZTAL IMPROVEMENT FOND 62,669.11 .
612 SEWER FOND 141.80 '.
690 WATER FUND . 1,946.72
TOTAL 389,28].4]
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FINC011qRATE � ..
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To: cinr couNCi�
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES�%�
SUBJECT: FISCAL YEAR 2002-2003 APPROPRIATION LIMIT
DATE: MAY 28, 2002
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution establishing the
appropriation limit from tax proceeds for Fiscal Year 2002-2003.
FUNDING:
There is no fiscal impact with the adoption of the attached Resolution.
DISCUSSION:
Annualiy, the City is required to calculate the expenditure appropriation limit from tax
proceeds to determine compliance with Propositions 4 (Gann Initiative) and
111(Spending Limitation Act of 1990). This calculation is based on the previous year's
appropriation limit ($12,653,647) multiplied by the per capita personal income
percentage increase (-1.27°k) and multiplied again by the population percentage
change (1.99%). The State Department of Finance provides both the population
change and the per capita personal income change for the previous fiscal year. The
City is responsible for dividing Citywide revenues between tax and non-tax revenue,
and applying the formula to the cumulative appropriation limit. For Fiscal Year 2002-
2003 the appropriation limit has been calculated to be $12,741,555.
This calculation means that the City cannot receive more than $12,741,555 in tax-based
revenues in Fiscal Year 2002-2003. The estimated tax-based revenues for Fiscal Year
2002-2003 have been calculated to be $8,200,501, over $4 million less than the
appropriation limit. Therefore, the City is in compliance with Article XIIIB of the
California Constitution.
ALTERNATIVES:
The following alternatives are presented for the City Council's consideration:
- Approve staff recommendation;
- Deny staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
FISCAL YEAR 2002-2003 APPROPRIATION LIMIT
PAGE 2
Attachments:
A. Calculation of Appropriation Limit From Tax Proceeds
B. Categorization of Estimated Revenue
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ADOPTING A TAX PROCEEDS
EXPENDITURE APPROPRIATION LIMIT FOR FISCAL
YEAR 2002-2003
BE IT RESOLVED by the City Council of the City of Arroyo Grande that the
Fisca� Year 2002-03 expenditure appropriation limit from tax proceeds is
$12,741,555, in accordance with Article XIIIB of the California Constitution
(Prop.4, SB1352).
BE IT FURTHER RESOLVED THAT this year's calculation is to include the
percentage change in California per capita personal income, rather than the
percentage change in the local assessment roll due to the addition of non-
residential new construction, as the p�ice factor.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 28th day of May 2002.
RESOLUTION NO. "
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
ATTACHMENT A
CITY OF ARROYO GRANDE
CALCULATION OFAPPROPRIATIONLIMIT FROM TAX PROCEEDS
FOR FISCAL YEAR 2002-03
Appropriation limit for 2001-02 $ 12,653,647
Multiplied by the appropriation limit change factors:
Per Capita Personal Income Change: -1.27%
Conversion to ratio: -1.27% + 100
' ' = 0.9873
100
Population Change:
2002 16,294
2001 (15,975) 1.9969%
Change 319
Conversion to ratio: 319 1.9969°/a + 100 1A199
15,975 100
APPROPRIATION LIMIT FOR FISCAL YEAR 2002-03 $ 12,741,555
ESTIMATED 2002-03 PROCEEDS OF TAXES SUBJECT TO
APPROPRIATION LIMIT $ 8,200,501
ATTACHMENT B
CTl'I'OF ARROYO GRANDE
CATEGORIZATIONOFESTIMATED REVENUE
FOR FISCAL YEAR 2002-03
proceeds Non Proceeds
Revenue Sources From Taxes From Taxes
Taxes �
Property Tax 2,493,700
Sales Tex 3,035,500
Sales Tax-Safety 95,300
Transient Occupancy Tax 398,500
Business License Tax 53,300
Ofher Ta�ces 467,350
Licecises and Pemiits
Building Dept.Permits 353,800
Other Licenses and Pemii[s 46,010
Fines
M.V.Code Fines 82,900
Local Ordinance/Parking 53,500
Use of ProneAv
Rent ]01,100
NSF Fees/CcBur.Coll. 1,600
Aid From Other Godt A ep ncies '
M.V.License Fees 925,600
Homeowners Prop.Tax Relief 37,700
P.O.S.T.Reunb. 44,000
Other Subventions 84,900
P.D.Ott'icer GranUSharing 51,100
Other Grants 378,193
Gas Tax 360,050
Streets Revenues 215,150
Char e�s For Cutrent Services
Community Development Fees 150,500
Safety Impact Fees 92,]00
Recreation Program Fees 542,600
Sewer Utility Billings 5]7,100
Park Development Fees 46,800
I,andscape District Assessment 5,450
Traffic Sigial Assessment 56,200
Tratfic Cuculation.Assessment 23,500
TranspoAstion Facility Impact 82,400
Water Neutralization Impac[Fees 204,600
In-lieu AfFordable Housing I53,450
Other Curtent Services 44,300
ATTACHMENT B
CITY OF ARROYO GRANDE
CATEGORlZATION OF ESTIMATED RE�ENUE
FOR FISCAL YEAR 2002-03
Proceeds Non Proceeds
Revenue Sources From Taxes From Taxes
Char�es For C�urent Secvices
Sewer Facility Charges 41,000
Hydrant Water 25,900
Water Utiliry Billings 1,506,200
Meter Installations 14,900
Lopez Water AvaiLCherges 204,600
Lopez Utility Billings ' 1,709,000
Wa[er DisVib/Main Charges 69,800
Taxi Coupon Sales 16,250
Assessments-Parking Distric[ I Q000
Other Revenue
Sales of Property 3,200
Expenditure Recovery 359,500
Miscellaneous 2,100
Other Revenue 263,300
Total Revenue,Not Including Interest 7,986,850 7,467,153
Interest Percentage 51.68% 4832%
Interest %Applied 213,651 199,749
Total Revenue,Including Interest 8,200,501 7,666,902
Cnand Total Budget City Revenue 15,867,403
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To: cinr couNCi�
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE�
SUBJECT: CONSIDERATION OF AWARD OF CONTRACT TO DMG-MAXIMUS
FOR MANDATED COST RECOVERY SERVICES
DATE: MAY 28, 2002
RECOMMENDATION:
It is recommended the City Council adopt a resolution authorizing the City Manager to
enter into a binding agreement with DMG-MAXIMUS for mandated cost recovery
SBNIC@S.
FUNDING: ,
Funding of a maximum of $5,950 for mandated cost recovery will be made from the
Non-departmental budget for contract services and from recovered costs.
DISCUSSION:
When the State of California mandates certain actions and procedures of local
government agencies, it is required to reimburse for costs incurred by the local agencies
to comply with these mandates. The firm of DMG-MAXIMUS specializes in compiling
the costs to carry out State mandates, completing required forms and documentation,
and filing the actual claims on behalf of local agencies.
The City of Arroyo Grande has contracted with DMG-MAXIMUS for mandated cost
recovery services during the last six years. During this six-year period the City has
received approximately $170,300 from the State of California for mandated cost while
paying DMG-MAXIMUS approximately $20,800, thus receiving a net benefit of
approximately $149,500. The following table reports the revenue and expenses by
fiscal year.
Fiscal State Consultant Net
Year Payments Fee Benefit
1996-97 $ 24,690.00 $ 2,700.00 $ 21,990.00
1997-98 30,904.00 3,322.00 27,582.00
199&99 15,851.00 3,371.00 12,480.00
1999-00 25,531.00 3,386.00 22,145.00
2000-01 62,613.00 5,896.00 56,717.00
2001-02 10,673.00 2,100.00 8,573.00
Total $ 170,262.00 $ 20,775.00 $ 149,487.00
CONSIDERATION OF AWARD OF CONTRACT TO DMG-MAXIMUS FOR
MANDATED COST RECOVERY SERVICES
MAY 28, 2002
PAGE 2
The contract is divided into two categories. The first category is called "Annual Fall
Claims", which includes business tax reporting, open meeting law claims, and
investment reporting claims. The cost to file these claims on behalf of the City will be a
fixed fee of $3,000. The second claim category is "New Claims", which will include
claims for new mandates approved by the State and claims previously funded but
unpaid by the State. The cost for new claim reporting will be on a contingent basis of
30°r6 of recovered cost with a maximum fee of $2,750. Should the City not receive
payment from the State for new claims (as has happened this year) the City is not
obtigated to pay DMG-MAXIMUS a contingent fee. For Fiscal Year 2002-03 the City
can expect to pay between the $3,000 minimum (Fall Claim fee) and the $5,950
maximum ($3,000 plus $2,950).
The City has received reimbursements totaling nearly $149,500 from previous contracts
with DMG-MAXIMUS. At worst, the minimum cost without matching revenues for the
2002-03 contract could be $3,000 if the State denied all claims. However, it is likely that
the City would receive at least $6,000 for open meeting law claims and business tax
reporting claims. Therefore, it is recommended that the City Council authorize the City
Manager to contract with DMG-MAXIMUS for continued mandated cost recovery
SBNICBS.
ALTERNATIVES:
The following alternatives are presented for the City Council's consideration:
- Approve staff recommendation;
- Deny staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AUTHORIZING A CONTRACT
WITH DMG-MAXIMUS FOR MANDATED COST
RECOVERY SERVICES
WHEREAS, City of Arroyo Grande ("City") is a duly authorized municipal corporation
existing under the laws of the State of California; and
WHEREAS, City desires to enter into agreements for the development, submission,
and negotiation of cost claims pertaining to state mandated programs; and
WHEREAS, DMG-MAXIMUS ("Corporation") has the resources, skill, and expertise to
provide City with mandated cost recovery services of the highest level.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Arroyo
Grande that the City Manager is hereby authorized in the name and on behalf of the
City to enter into all necessary agreements with the Corporation for mandated cost
recovery services, upon such terms as deemed to be advisable to said officer.
On motion of Council Member , seconded by Council Member
,and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of , 2002.
RESOLUTION NO.
Page 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Contract Number : 02F-233
Agreement to Provide
Mandated Cost Claiming Services
THIS AGREEMENT, entered into this day of , 2002 and
effective immediately by and between MAXIMUS, Ina (hereinafter "Consultant") and the City of
Arroyo Grande (hereinafter "City"),
WHEREAS, Article XIIIB of the Califomia State Constitution provides that cities may recover
costs associated with carrying out programs mandated by the State of California,
WEIEREAS, the City desires to obtain maximum reimbursement for costs incurred in carrying out
State mandated programs, and has determined that engaging the Consultant to assist in the
mandated cost claim prepazation process is the most economical and cost effective means for
preparing the City's state mandated cost claims; and
WHEREAS, the Consultant is staffed with personnel knowledgeable and experienced in
determining the costs of governmental programs and in the submission of cost claims to the State
of California, and
WHEREAS, the City desires to engage the Consultant to assist in developing submitting, and
negotiating cost claims pertaining to state mandated programs.
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. Scoae of Services
The Consultant shall prepare claims for reimbursable state mandated costs as provided
herein.
A. Annuai State Mandated Cost Reimbursement Claims
The Consultant shall prepare and file applicable actual annual state mandated cost
reimbursement claims for the 2001-2002 fiscal yeaz and estimated claims for the 2002-
2003 fiscal year. The fiscal year 2001-2002 actual claims to be filed are claims that are
included in the State Controller's Claiming Instructions that provide for timely filed claims
to be submitted by January 15, 2003.
B. All Other Claims for Which Claiming Instructions Are Issued in FY 2002-
2003
With the exception of the claims in Scope of Services 1.A. above, the Consultant shall
prepaze, submit and file on the City's behalf, all other eligible actual and estimated state
mandated cost reimbursement claims for which State Controller Claiming Instructions are
issued in the 2002-2003 fiscal year.
City of Arroyo Grande - 1 - April li,2002
Contract Number : 02F-233
2. Consultant Claim Filin¢ Reauirements
The Consultant shall file these claims to the extent that appropriate documentation is
available and verifiable and that claim amounts exceed $200 per claim.
3. Costs and Method of Comaensation
A. Scope of Services 1.A. - Annual State Mandated Cost Reimbursement Claims
For the services provided pursuant to Scope of Services 1.A., the City agrees to pay the
Consultant upon submission of the claims to the State Controller, a fixed fee of three
thousand dollars ($ 3,000). The fee would be due in four equal installments: Twenty-five
percent (25%) or $ 750 of the fixed fee shall be due on September 1, 2001, December 1,
2001, Mazch 1, 2002, and June 1, 2002.
B. Scope of Services 1.B. - AII Other New Claims for Which Claiming
Instructions are Issued in F1' 2001-2002
For the services provided pursuant to Scope of Services 1.B, the City agrees to pay the
Consultant a contingent fee of 30% of the amount claimed and paid, to a ma�cimum of two
thousand nine hundred fifty dollars ($ 2,950). Payment shall be made from monies
actually received from the State resulting from the Consultant's efforts. Monies received
shall be defined as payments resulting from the Consultant's filing of cost claims in Scope
of Services l.B.
In the event that the total amount of claims paid by the State is less than one thousand six
hundred sixty-seven dollars ($1,667), the City shall pay the Consultant a fixed fee of five
hundred dollars ($500).
The fee, wtuch in no case shall exceed the maximum amount, is due within four weeks of
City receipt of reimbursement from the State.
Three-Year Option
The City may elect to secure a three-year contract pursuant to Scope of Services I.A. and
1.B. at a secured rate as follows with the fees structured as Costs and Method of
Compensation 3 above:
Annual Claims Other Claims
2002-2003 $2,950 $2,900
2003-2004 $3,100 $3,050
2004-2005 $3,250 $3,200
City of Arroyo Grande -2 - April I5, 2002
Contract Number : 02F-233
� � � � �
❑ Yes for three-year optio❑ ❑ No for three-year option
(initials) (initials)
4. Services and Materials to be Furnished bv the Citv
The Consultant shall provide guidance to the City in determining the data required for
claims submission. The Consultant shall assume all data so provided to be correct. The
City further agrees to provide all specifically requested data, documentation and
information to the Consultant in a timely mannec Consultant shall make its best effort to
file claims in a timely manner pursuant to Scope of Services. Consultant shall not be liable
for claims that cannot be filed as a result of inadequate data or data provided in an
untimely manner.
For purposes of this Agreement, data that is requested by the Consultant must be provided
within three weeks of the request, or three weeks prior to the filing deadline, whichever
would come first, to be deemed to have been received in a timely manner. It is the
responsibility of the City to provide the Consultant with payment information upon receipt
of disbursements from the State for any and all claims filed pursuant to this agreement.
5. Third Parties
The City and the Consultant aze the only parties to this Agreement and are the only parties
entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall
be construed to give or provide, any right or benefit, whether directly or indirectly or
otherwise, to third persons.
6. Consultant Liabilitv if Audited
The Consultant will assume all financial and statistical information provided to the
Consultant by City employees or representatives is accurate and complete. Any
subsequent disallowance of funds paid to the City under the claims for whatever reason is
the sole responsibility of the City.
Ciry of Arroyo Grande -3 - April 15,2002
Contract Number : 02F-233
7. Indirect Costs
The cost claims to be submitted by the Consultant may consist of both direct and indirect
costs. The Consultant may either utilize the ten percent (10%) indirect cost rate allowed
by the State Controller or calculate a higher rate if City records support such a calculation.
The Consultant by this Agreement is not required to prepare a central service cost
allocation plan or departmental indirect cost rate proposals for the City.
8. Consultant Assistance if Audited
If audited, the Consultant shall make workpapers and other records available to the State
auditors. If requested by the City, the Consultant shall provide assistance to the City in
defending claims at the desk audit level if an audit resuhs in a disallowance of at least
twenty percent (20%) or seven hundred fifty dollazs ($750), whichever is greater.
Reductions of less than twenty percent (20%) or seven hundred fifty dollars ($750) shall
not be contested by the Consultant. Nothing in this section or any part of this Agreement
shall be construed to include Incorrect Reduction Claims preparation.
9. Insurance
Consultant shall acquire and maintain appropriate general liability insurance, workers'
compensation insurance, automobile insurance, and professional liability insurance.
10. Chan¢es
The City may, from time to time, require changes in the scope of services of the
Consultant to be performed hereunder. Such changes, which are mutually agreed upon by
and between the City and the Consultant, shall be incorporated in written amendment to
this agreement.
11. Termination of A¢reement
If, through any cause, the Consultant shall fail to fulfill in a timely and proper manner its
obligation under this agreement, the City shall thereupon have the right to terminate this
agreement by giving written notice to the Consultant of such termination and specifying
the effective date thereof, at least five (5) days before the effective date of such
termination.
City of Anoyo Grande -4- April 15, 2002
Contract Number : 02F-233
12. Citv Contact Person
The City designates the following individual as contact person for this contract:
Name: Telephone:
Title: F�
Address:
OFFER IS MADE BY CONSULTANT OFFER IS ACCEPTED BY CITY
By:
ra ey urg s, V' e President City Official
MAXIMLIS, In .
Date: Apri115 2002 Date:
Ciry of Arroyo Grande -5 - April 15, 2002
Contract Number : 02F-233
Agreement to Provide
Mandated Cost Claiming Services
THIS AGREEMENT, entered into this day of , 2002 and
effective immediately by and between MAXIMUS, Inc. (hereinafter "Consultant") and the City of
Arrayo Grande (hereinafter "City"),
WHEREAS, Article XIIIB of the California State Constitution provides that cities may recover
costs associated with carrying out programs mandated by the State of California,
WHEREAS, the City desires to obtain maximum reimbursement for costs incuned in carrying out
State mandated programs, and has determined that engaging the Consultant to assist in the
mandated cost claim preparation process is the most economical and cost effective means for
preparing the City's state mandated cost claims; and
WHEREAS, the Consultant is staffed with personnel knowledgeable and experienced in
determining the costs of governmental programs and in the submission of cost claims to the State
of Califomia, and
WHEREAS, the City desires to engage the Consultant to assist in developing, submitting, and
negotiating cost claims pertaining to state mandated programs.
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. Scooe of Services
The Consultant shall prepare claims for reimbursable state mandated costs as provided
herein.
A. Annual State Mandated Cost Reimbursement Claims
The Consultant shall prepaze and file applicable actual annual state mandated cost
reimbursement claims for the 2001-2002 fiscal year and estimated claims for the 2002-
2003 fiscal year. The fiscal yeaz 2001-2002 actual claims to be filed are claims that are
included in the State Controller's Claiming Instructions that provide for timely filed claims
to be submitted by January 15, 2003.
B. All Other Claims for Which Claiming Instructions Are Issued in F1' 2002-
2003
With the exception of the claims in Scope of Services 1.A. above, the Consultant shall
prepare, submit and file on the City's behalf, all other eligible actual and estimated state
mandated cost reimbursement claims for which State Controller Claiming Instructions aze
issued in the 2002-2003 fiscal year.
City of Arroyo Grande - 1 - APril ��, 20�z
Contract Number: 02F-233
2. Consultant Claim Filin¢ Requirements
The Consultant shall file these claims to the extent that appropriate documentation is
available and verifiable and that claim amounts exceed $200 per claim.
3. - Costs and Method of Comoensation -
A. Scope of Services 1.A. -Annual State Mandated Cost Reimbursement Claims
For the services provided pursuant to Scope of Services 1.A., the City agrees to pay the
Consultant upon submission of the claims to the State Controller, a fixed fee of three
thousand dollazs ($ 3,000). The fee would be due in four equal installments: Twenty-five
percent (25%) or $ 750 of the fixed fee shall be due on September l, 2001, December 1,
2001, March 1, 2002, and June 1, 2002.
B. Scope of Services 1.B. - All Other New Claims for Which Claiming
Instructions are Issued in FI' 2001-2002
For the services provided pursuant to Scope of Services 1.B, the City agrees to pay the
Consultant a contingent fee of 30% of the amount claimed and paid, to a ma�cimum of two
thousand nine hundred fifty dollars ($ 2,950). Payment shall be made from monies
actually received from the State resulting from the Consultant's efforts. Monies received
shall be defined as payments resulting from the Consultant's filing of cost claims in Scope
of Services 1.B.
In the event that the total amount of claims paid by the State is less than one thousand six
hundred sixty-seven dollazs ($1,667), the City shall pay the Consultant a fixed fee of five
hundred dollars ($500).
The fee, which in no case shall exceed the maximum amount, is due within four weeks of
City receipt o£reimbwsement from the State.
Three-Year Option
The City may elect to secure a three-year contract pursuant to Scope of Services 1.A. and
1.B. at a secured rate as follows with the fees structured as Costs and Method of
Compensation 3 above:
Annual Claims Other Claims
2002-2003 $2,950 $2,900
2003-2004 $3,100 $3,050
2004-2005 $3,250 $3,200
City of Arroyo Grande -2 - April 15, 2002
Con[ract Number : 02F-233
, . . . �
�
❑ Yes for three-year option ❑ No for three-year option
(initials) (initials)
4. Services and Materials to be Furnished bv the Citv
The Consultant shall provide guidance to the City in determining the data required for
claims submission. The Consultant shall assume all data so provided to be conect. The
City further agrees to provide all specifically requested data, documentation and
information to the Consultant in a timely manner. Consultant shall make its best effort to
file claims in a timely manner pursuant to Scope of Services. Consultant shall not be liable
for claims that cannot be filed as a result of inadequate data or data provided in an
untimely manner.
For purposes of this Agreement, data that is requested by the Consultant must be provided
within three weeks of the request, or three weeks prior to the filing deadline, whichever
would come first, to be deemed to have been received in a timely manner. It is the
responsibility of the City to provide the Consultant with payment information upon receipt
of disbursements from the State for any and all claims filed pursuant to this agreement.
5. Third Parties
The City and the Consultant aze the only parties to this Agreement and are the only parties
entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall
be construed to give or provide, any right or benefit, whether directly or indirectly or
otherwise, to third persons.
6. Consultant Liabiliri itAudited
The Consultant will assume all financial and statistical information provided to the
Consultant by City employees or representatives is accurate and complete. Any
subseque�t disallowance of funds paid to the City under the claims for whatever reason is
the sole responsibility of the City.
Ciry of Arroyo Grande -3 - Apn� ��' Z��z
Contract Number : 02F-233
7. Indirect Costs
The cost claims to be submitted by the Consultant may consist of both direct and indirect
costs. The Consultant may either utilize the ten percent (10%) indirect cost rate allowed
by the State Controller or calculate a higher rate if City records support such a calculation.
- The Consultant by this Agreement is not required to prepare a central service cost
allocation plan or departmental indirect cost rate proposals for the City.
8. Consultant Assistance if Audited
If audited, the Consultant shall make workpapers and other records available to the State
auditors. If requested by the City, the Consultant shall provide assistance to the City in
defending claims at the desk audit level if an audit results in a disallowance of at least
twenty percent (20%) or seven hundred fifty dollars ($750), whichever is greater.
Reductions of less than twenty percent (20%) or seven hundred fifty dollars ($750) shall
not be contested by the Consultant. Nothing in this section or any part of this Agreement
shall be construed to include Incorrect Reduction Claims prepazation.
9. Insurance
Consultant shall acquire and maintain appropriate general liability insurance, workers'
compensation insurance, automobile insurance, and professional liability insurance.
10. ChanQes
The City may, from time to time, require changes in the scope of services of the
Consultant to be performed hereunder. Such changes, which are mutually agreed upon by
and between the City and the Consultant, shall be incorporated in written amendment to
this agreement.
11. Termination of AQreement
If, through any cause, the Consultant shall fail to fulfill in a timely and proper manner its
obligation under this agreement, the City shall thereupon have the right to terminate this
agreement by giving written notice to the Consultant of such termination and specifying
the effective date thereof, at least five (5) days before the effective date of such
termination.
City of Arroyo Grande -4- April 15, 2002
Contract Number: 02F-233
12. Citv Contact Person
The City designates the following individual as contact person for this contract:
Name: Telephone:
Title: Fax:
Address:
OFFER IS MADE BY CONSULTANT OFFER IS ACCEPTED BY CITY
y By:
. Bradley urg ss, Vice resident City Official
MAXIMiJS, Inc.
Date: Anril 15 2002 Date:
City of Arroyo Grande -5 - April 15, 2002
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To: cinr couNCi�
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICESI/�
SUBJECT: CONSIDERATION OF CONTRACT WITH CONRAD BUSINESS
SERVICES FOR GASB 341NFRASTRUCTURE INVENTORY 8
VALUATION PROJECT
DATE: MAY 28, 2002
RECOMMENDATION:
It is recommended the City Council adopt a resolution authorizing the City Manager to
enter into a binding agreement with Conrad Business Services, Inc. for a
comprehensive infrastructure inventory and valuation service to compiy with the
requirements of Governmental Accounting Standards Board Statement No. 34 (GASB
34).
FUNDING:
The proposed $34,161 contract with Conrad Business Services, Inc. exceeds the
budgeted $30,000 included in the FY 2001-02 Capital Improvement Program. The
additional $4,161 appropriation will be funded from the Construction Fund.
DISCUSSION:
In June 1999, the Governmental Accounting Standards Board (GASB) issued
Statement Number 34 that requires major changes in the financial reporting format for
local govemments. The new local govemment financial reporting framework and
financial reporting model is the biggest change in the history of public-sector accounting
and financial reporting. The major changes include: consistent government-wide
financial reporting; govemmental fund financial statements with long-term financial
perspectives and impacts; financial reports that include narrative introductions and
overviews of basic financial statements; and expanded budgetary reporting that
replaces combined budget presentations with comparisons to the general fund and
each individual major special revenue fund.
The City's mandatory deadline for implementation of the GASB 34 provisions is with the
audited financial statement issued for June 30, 2003. However, major accounting
changes and additional information is needed before the City can implement GASB 34.
For the first time, GASB 34 mandates that governmental entities include information
about infrastructure assets as part of the financial statements. Infrastructure assets are
defined as long-lived capital assets that normally are stationary in nature and serve for a
CONSIDERATION OF CONTRACT WITH CONRAD BUSINESS SERVICES FOR
GASB 341NFRASTRUCTURE INVENTORY& VALUATION PROJECT
MAY 28, 2002
PAGE 2
significantly greater number of years than most capital assets. Examples of
infrastructure assets inGude roads, sidewalks, bridges, and drainage systems. The City
of Arroyo Grande, like all other local governments, has not valued these assets in the
past. Though the Public Works Department has compiled a great deal of information
about the City's infrastructure, a professional valuation firm is needed to compile all the
information together, value the infrastructure, and prepare a depreciation schedule for
these assets.
On April 3, 2002, the City participated with the cities of Paso Robles, Santa Maria, and
Pismo Beach in soliciting Request for Proposals (RFP) from qualified consulting firms to
provide valuation services. A joint RFP was issued to take advantage of economies-of-
scale that allow these four cities jointly to obtain a better price than each city would
individually. However, in the event that the four cities could not agree on one valuation
firm, the RFP specified that responses must contain both an individual city price and a
four-city joint bid. The RFP was mailed to thirteen firms and four responses were
received on April 25, 2002. From the four responses, three firms were deemed to have
met the required qualifications stated in the RFP. The RFP and the four responses are
on file in the Department of Financial Services.
The three qualifying proposals received are from the foilowing companies:
Berryman & Henigar, of Pleasanton CA.
Conrad Business Services, Inc., of Irvine CA.
Harris 8�Associates, of Concord, CA
The Finance Directors of the four cities reviewed the proposals individually and then as
a group. Based on the elements of technical qualification, individual City cost, and
group economy-of-scale, the proposals were ranked as foilows:
COMPANY Rank Individual Cost Group Cost
Conrad Business Services, Inc. 1$ $35,960 $34,161
Berryman & Henigar 2nd $36,440 $33,274
Harris &Associates 3rd $37,870 $28,800
Although Conrad submitted the highest group bid, the firm was clearly the choice of
each City based on the following:
• Conrad Business Services, Inc. uses a balanced project team comprised of
accountants and engineers, which is important if the firm is to work with
engineers to obtain information for accountants. The two other firms
concentrated on the engineering aspect of GASB 34.
CONSIDERATION OF CONTRACT WITH CONRAD BUSINESS SERVICES FOR
GASB 34 INFRASTRUCTURE INVENTORY 8 VALUATION PROJECT
MAY 28, 2002
PAGE 3
• Conrad is able to use either the direct cost approach or the modified approach to
meeting GASB 34 requirements. Under the direct cost approach, the value of
the infrastructure is determined and yearly depreciation of these assets is
recorded. Under the modified approach the City establishes a condition level of
its infrastructure assets. An assessment is conducted every three years to
determine if the infrastructure meets the pre-established condition level.
. The Conrad sample reports are concise and easy to read.
. The Conrad approach to meeting GASB 34 is less intrusive on City staff than the
other bidders.
• The Conrad bid specified that the right-of-way interests in real property are to be
included in the valuation, while the other bids were silent on this item.
The finance directors are recommending to their city councils that a joint contract be
issued to Conrad Business Service for the four-city infrastructure inventory and
valuation project. Staff believes that Conrad Business Services, Inc. will conduct the
valuation with the best interest of the City in mind and will deliver an excellent service at
a reasonable cost.
The not-to-exceed cost for infrastructure valuation is $34,161. The valuation project
was included in last year's Capital Improvement Program with a budget of $30,000.
With City Council approval, an additional $4,161 will be funded from the Construction
Fund. The FY 2001-02 projected fund balance for the Construction Fund is
approximately $77,000.
The City must comply with the GASB 34 requirements in order to maintain the City's
high credit rating, to ensure advantageous borrowing interest rates, and to report
financial data in accordance with Generally Accepted Accounting Principals. Valuing
the City infrastructure is the first step in complying with GASB 34 standards.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendations to contract with Conrad Business Services,
Inc.;
- Deny staff recommendations;
- Modify staff recommendations and approve a contract with one of the other
two firms;
- Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AUTHORIZING A CONTRACT
WITH CONRAD BUSINESS SERVICES, INC. FOR GASB
341NFRASTRUCTURE INVENTORY AND VALUATION
WHEREAS, City of Arroyo Grande ("City") is a duly authorized municipal corporation
existing under the Iaws of the State of California; and
WHEREAS, City desires to enter into agreements for the inventory and valuation of the
City's infrastructure; and
WHEREAS, Conrad Business Services, Inc. ("Corporation") has the resources, skill,
and expertise to provide City with infrastructure inventory and valuation services of the
highest level.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Arroyo
Grande that the City Manager is hereby authorized in the name and on behalf of the
City to enter into all necessary agreements with the Corporation for infrastructure
inventory and valuation services, upon such terms as deemed to be advisable to said
officer.
On motion of Council Member , seconded by Council Member
,and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of , 2002.
RESOLUTION NO.
Page 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
E pRROYp 5���
� cP
FMICOFVOR�TED 9Z
U m
* M� �^. ,�„ * MEMORANDUM
P
4��FORN�
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKSICITY ENGINEER �
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO. 3 FOR THE OAK
PARK BOULEVARD WIDENING PROJECT, NO. PW-00-01
DATE: MAY 28, 2002
RECOMMENDATION:
It is recommended the City Council authorize Progress Payment No. 3 in the amount of
$56,928.26 to Souza Construction, Inc. for work completed on the Oak Park Boulevard
Widening project.
FUNDING:
On January 8, 2002, the City Council awarded the Oak Park Boulevard Widening
project to Souza Construction, Inc. in the amount of $192,904 and authorized a
contingency of$23,000 to be used for unanticipated costs during the construction phase
of the project ($215,904 total available construction funds).
DISCUSSION:
The City received an application for Progress Payment No. 3 from Souza Construction,
Inc. for work completed from April 1-30, 2002. Staff has reviewed the application and
has determined that the amount requested is in conformance with the quantity of work
completed as of April 30, 2002. Progress Payment No. 3 is in the amount of$56,928.26
with $5,692.83 being held in retention until the project is completed in accordance with
the project specifications.
ALTERNATIVES:
The following alternatives are presented for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachment:
1. Application for Progress Payment No. 3
U:�2002\City CouncilU�fay\staff report for PPNo3.doc
rBiG�o�
�i�� �� Public Works Depumient
� ,qpplicatiou for Progress Pn�uent
Contract Name: � Oak Park Bouleonrd 5[reetWlening Improvemmts .
CuntractNo: PW-00-01
ProRress Payment No: 3 � .
AmountDue: 350.5G09-:001= 5 56,928.26
For Work Comp(eted: 04/30/U2
Payment Due Date: OS/30/D2
Ciry Council Date: 05R8NZ
BiA EsUmate Amentletl Estimate Pa ro Oate
BIG Unil Unit X
��gm Desetl tion Q Unit Ptice �Amount � PN�e Pmount � Amaunl Com
GENERALRE4UIREMENTS � �
i MaEA¢atbq_..__'_' . . t LS S 7582.0� S 7582.00 7� 7582.00 f 758Y.00 1 ___7,982.00 _t0U%'"
.___._._."'-_
y _TralficContrd________.___- � �S S �9810.00 _9�870.00 1 9870.00 S . 9.870.00 0.9 E _Bffi9.00 90%_
3 � �����S�pye 1 LS' S 920.00 S 9M.00 �� i E � 920.00 920.00 1 S 920.00 100%.
Y:ATEP.5Y3TEP::M?vp•,r;,�?J:T$
_.4 ... __Re�lacaEus WaterServkes � 5 EA � 992.00 {980.00 �5 %2.00 �980.00 �5_. �.._�980,00. 100%
�� 5 Re e Fire H� irt 8 Asxm Hot Ta ��1 EA 3185.00 - 3 785.00 � t S � '3 785.00 3 785.00 7 3 185.00 100%
SURFACE IMPROVEMENTS WITHIN PUBLJC RM! � � �
� 8 ..CIaS311.�fegate8asa . � _ �� . � � iB7.it 33171.00 �PO� S � � 187.71 S_�� .�422.00 770 5 � 28408.70� �� BS%..
7 ClaasBASMattCancrele _ � ��175 TON �� 87.00 .�717Z5.00 � 175 ...87.00 �ty725_00 .� 0 S __�%'__
--g - poncrateCtirbandGUlter � ____ �2 LF � ' 2@00 E�' -158E2.00 602 . .2tl.W __: 7�,65200 492 �� 12_,792.00. B2%_.
9 CatcrBlBGossGUtlefanE�Sp,andrel � �1 � LS � 4�d8P.07 � nedBW t �4888.00 5 _'�.588.00 ��0 � b _ -' �°�°__
10_' Oonne�eHanAkaaRam�o-CUrbRatum _... _- � Y SF £__&9t.OQ�S__�BB400�_�5 ..BBt_OC S � 897.00 0_ S '= 0%�__
ii ...Cmve�e.SAewalk� . � _ 2875 SF .S_ �_L58 1 5��480_•2573 S ��4.58 12 798.00 tE97 _B�82Y.98 71We .
� �'-.-_
.12 .._-Cd¢releSitle+rdlkUntlerckain. . .1_,' EA � � 2800.N S � 894.00�. .7.. �2800.00 . 2l00.00� 0 � _� . '. oY<� .
_ _ _'_-
' �y' '1Y Concrale,Oriyexay_RamP.�__ .1. EA S ': 1.736.00 �_ ��1 735.00 t� 7'155.00 j 1 iS5.00 1 . . �__7 t`.00_ _100%__ .
_"-__-
11 _y78 Corcrele�rivew+�Ra�_.:. - '__ 5� FA S ._:.��`-� 5�� : .y75400 5 1.350.OU S . �75U.00 5 � �� 8.750�.00 _10095 �
15 _ 2a Cancrete_DrNavra Ram . '_ ' . "" �: �'� �__�'��552.00 E__.1 552:00 ._ti � �.1 552.00 . __7 552.00 1�. 1 552_00 100°h�__ �
_ .. v._ s__
16 ��27CAnCre�90mlwaYRamP.______.. .. �. � ..� . �,igq�_pp §� .� ty844.00 � �.7 � 78l1.00_._S__�'�i�__t _�_ 1844.00_ 100%
...._:. __. . .
17 PavemenlDeti�reation ' _...___ _-. - _ t : '_LS .2000.W '__..'2,OW.00. . .{' _.. 20`_.W .£.__20W.00 0_� E, . .-.. . o°�^:.
re __ _
10_ .. Cu�OPainNng,S2-COeW . . . . . 13,. . LF �__22.OU Y. . . 288.00�. ��30 22.00 S �..._- 0l000 �_.0 E. . "_' _ OY° . .
� '__ _'"__ ..._. � �
19 _. R�oWteTraQkS�ns .:_._ . _-__' _ �.7. �_LS __.817_00 �___81T.00 �'�1�� 81Z00 � 877.00 0.8� S_ 493.60 . .80%_
. .20 Rebca�e Exi � MaA0oze3 ' ' d� . EA... . � 28�.U0 �. . 1 052.00 �8 � 283.00 � - 1 57E�.00 � 8 � �1 578.00 700% �
PRIVATE PROPERTV IMPROVEMENTS " .� . . . �: .� . � . .� . � .
_21_ ._Rekc2teFiisGnj7.Irt�atbnVaNBaiWIafSGrinklBf . �3 _,EA . .. 37&00� �_711i 9.00 , 3 �37Z00 �,_.� 1718.00 �. 3 �.__1119.U0- 100%._ .
22 YPVCIrriyallonCantlua..__-_- " __ �' � �_ 7.U0 � . 37E.00 � 54 7.00 E �� 37E.00 �0 S �_.'. ��.�.
___' - �..
27._ ._CAnue�p OrNBwaX__.� . .. � _ �7808 � SF � 5.Y5 � � �_:9 492.00 1987 S 5.25 E � 10 L13.B5 7987 S 10�33.85 100%..
._ . _ ..""_- ..
24�.__.. Raplace Io-ICIM Asphpll Comete Pukin�Area 2 2582 . SF S �� �2.20. � 5 638.60 3884 S�.__2.20 � 8 1a4.80 0 _ ___'-. . �0% �__
25._ "Ca�re!e.RefaimrgWall�.. ' ._ 72 � .SF S 48.00 5 � 55200 ' 12. 5 � . C8.00 S___.._. 552.00 t2, S .552.00� iW%_._
2fi e'Cancrele Curb PWrdm'__'_ 100 �LF 29�.08 S � . 2 808.00 100 5 29.08 �I � 2 908:00 0 Z _...'�_ .04q.._
27 Remwe Exoti Trees _'-. 7 EA �1-053.00 3 159.00 2 � 7 053.00 2 108.00 2 5 2 108.00 100%'
UNDERGROUNDUTWTYIMPROVEMENTS � ' � �
2B Ib1aN UM � rountl Ut�ilV FaCNdies ' 7 LS � 08 38U.00 � 48 380.00 7 � �e 380.00 46 780.00 7 de 380.00 100%
PR6BID CONfRAQf/UdENDMF::T � � � _
29� . Cut Batk Eld WaA �� 1 LS 430.80 ..G30.B0 7 430.80 � i30.B0 1 S A30.80 100%
SUBTOTAL(BASE BID) � � S 192.904.00 5 'I9eAl7.Y5 S 149A7a.71 . 7BX
� COMR4GiCHANGEORDERS - � _
Na�re ro tlate � .
TOTAL CONSTRUCTION . S t92,80I.00 � � . f . 196.181.23 � S t49,4717t 76%
� 3]I1590PGOruIPAmiNAWPM'�fi08PrtqrnaPo�+^mb.xla 1012 �
..............
Progress Pnyment No.3
OnA Park Boule.�nrd Street Wideriint LrrF�uvoxents Cih�Caimcil Dnte: OS/?8/D?
CuntractNo. PW-00-O7
Pay to Date 5 169.473.71
Relantion 5 14.94].3�
Date Previous Paymenl5 5 77,598.oa
ConVa<t � �
� � � Progress Paymant Na.3 5 56,928.26
j ��� 6l�
E Date �
R_er.o 8-FeC-�2
1L4J.4��-.sWtinq Seri ineer Conlracl Start Date:
1 ONginal Contract Calentlar Oays: 9�
� ' �� � l Ad St80 Cont ct Caleriaar oavs: 93
Date Atljusted Contract Entl Oate: 13�May02
Oon Soaqrol;�,�F.. '
Ci;y Erg:ns.er.CTJ MmN G tle .
Oate
Steve Atlams '
CiN MareAeq Ciry of hrtoyo Grande
�mtl Pavment to:
Saua Constructim.inc_
P.O.BoX 3903
San W is Obupo.CA 93403�3907
(805)548-9288 .
Pa BOY Gr reas Prymanl+.alt - Io13
nzissoacau�nm�a�s r� as
8.g.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
WEDNESDAY, APRIL 23, 2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. SPECIAL CITY COUNCIL MEETING:
Mayor Lady called the meeting to order at 6:30 p.m. Mayor Pro Tem Runels, Council
Members Ferrara and Lubin, City Manager Adams, and City Attorney Carmel were present.
Council Member Dickens arrived during Agenda Item No. 3.
2. PUBLIC COMMENT:
None.
3. CONSIDERATION OF ADDITIONAL AGENDA ITEM:
a. City Attorney Carmel requested that the Council consider adding an item
to the Agenda pursuant to Government Code Section 54954.2(b)(2); the
matter of Settlement of Citv of Torrance. et al. vs. State Comuensation
insurance Fund (Los Angeles Superior Court Consolidated Case Nos.
BC146645 and BC192557). City Attomey Carmel indicated that the City
received information subsequent to posting of the Agenda, and the matter
needed to be addressed by the Council prior to May 1, 2002. Following
' discussion, Council Member Lubin moved to add this item to the Agenda.
Council Member Runels seconded the motion, and on the following roll
call vote, to wit:
AYES: Lubin, Runels, Ferrara and Lady
NOES: None
ABSENT: Dickens
There being 4 AYES, 0 NOES, AND 1 ABSENT, the motion was passed.
b. City Attorney Carmel briefly explained the background of the case and
requested authorization to settle the matter for a payment to City in the
amount of $25,000. Following discussion, Council Member Lubin moved to
authorize settlement in the amount of $25,000. Council Member Ferrara
seconded the motion and on the following roll call vote, to wit:
AYES: Lubin, Runels, Ferrara, Dickens and Lady.
NOES: None.
ABSENT: None.
There being 5 AYES and 0 NOES, the motion was passed.
SPECIAL CITY COUNCIL MEETING MINUTES
TUESDAY, APRIL 23, 2002—6:30 P.M.
PAGE 2
4. CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Daniel Hernandez
Represented Employees: Arroyo Grande Police Officers' Association (AGPOA)
5. CLOSED SESSION ANNOUNCEMENTS:
Mayor Lady announced that there was no reportable action from the closed session.
6. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 7:12 p.m.
Michael A. Lady
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
MINUTES
REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
TUESDAY, APRIL 23, 2002
COUNCIL CHAMBERS, 215 E. BRANCkI STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:20 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem Runels
and Mayor Lady were present.
City Staff Present: City Manager Adams; City Attorney Carmel; Director of
Administrative Services Wetmore; Community Development
Director Strong; Chief of Police TerBorch; Director of Building and
Fire Fibich; Director of Parks, Recreation & Facilities Hernandez;
and Director of Public Works Spagnolo.
3. FLAG SALUTE
Tom Tarwater, Master, Arroyo Grande Masonic Lodge #274, led the Flag Salute.
4. INVOCATION
Pastor Jared Hoover, First Assembly of God, Arroyo Grande, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Proclamation — Arbor Day, April 26, 2002.
Mayor Lady presented a Proclamation to Dan Hernandez, Director of Parks, Recreation,
and Facilities, recognizing April 26, 2002 as "Arbor Day' in the City of Arroyo Grande.
5.b. Proclamation — Recognizing Cuesta College Expanded Campuses.
Mayor Lady presented a Proclamation to Dr. Gil Stork, Assistant SuperintendenWice
President of Student Services and Harry Schade, Dean of Humanities, of Cuesta
College, recognizing the expanded campuses of Cuesta College.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Dickens moved, Mayor Pro Tem Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 2
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
Ella Honeycutt, 560 Oak Hill Road, stated she had written an artic�e entitled "Assault on
Agriculture in Arroyo Grande Valley - 2002" and distributed copies to Council. She also
spoke regarding the results of the litigation involving the Referendum and stated that
she supported the preservation of agricuitural land in Arroyo Grande.
8. CONSENT AGENDA
Council Member Ferrara moved and Council Member Dickens seconded the motion to
approve Consent Agenda Items 8.a. through 8.d., with the recommended courses of
action:
8.a. Cash Disbursement Ratification.
Action: Approved the listings of cash disbursements for the period April 1, 2002
through April 15, 2002.
8.b. Consideration of Approval of Minutes.
Action: Approved minutes for the Adjourned Regular City Council Meeting and
Special City Council Meeting of March 20, 2002.
8.c. Consideration of Progress Payment No. 2 for the Oak Park Boulevard
Widening Project, City Project No. PW-00-01.
Action: Authorized Progress Payment No. 2 in the amount of $36,648.05 to
Souza Construction for work completed on the Oak Park Boulevard Widening
project.
8.d. Consideration of Contribution for PauldinglJudkins Middle Schools and
Arroyo Grande High School Destination Imagination Teams.
Action: Appropriated $500 for a contribution to the Paulding/Judkins Middle
Schools and Arroyo Grande High School Destination Imagination teams.
AYES: Ferrara, Dickens, Runels, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
9. PUBLIC HEARING
None.
10. CONTINUED BUSINESS
10.a. Transitions Mental Health Association Project Update.
Community Development Director Strong gave a brief update on the Transitions Mental
Health Association project, explaining that the Council had directed staff to work with
the applicant to identify an alternate location. Director Strong reported that 121 Poole
Street had been identified and the property owner offered a two-year lease with a
possible three-year extension. He reviewed zoning issues and explained that the new
CITY COUNCILJREDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 3
location can be administered with a Large Family Day Care Permit because such a
facility is appropriate for the Village Commercial District under the General Plan, and a
CUP has been processed administratively addressing issues regarding location in or
adjacent to residential zones. He further explained that properties within 300 feet of the
proposed facility had been mailed notices and that unless a written appeal was
received, the approval and conditions would be final on April 30, 2002.
Mayor Lady stated he had spoken today with Jill Bolster-White, Executive Director of
Transitions Mental Health Association, and reported that Transitions would be
conducting a neighborhood meeting on Thursday, April 25�' at 6 p.m. to provide
information on their program.
Council Members commended staff and the community for efforts in finding an
alternative location. The report was received and filed.
11. NEW BUSINESS
11.a. Consideration of Recommendations from DMG Maximus Report for
Operational Review and Evaluation of Fire and Emergency Medical Service
Needs in Arroyo Grande.
Director of Building and Fire Fibich introduced Matt Dillon, DMG Maximus Consultant.
Mr. Dillon presented an overview of the reporPs findings which identified staffing and
operational issues facing the Fire Department. He explained that the calls for service
workload volumes occurring during the daytime hours exceed the capacity of staff
during some of those hours; and the lack of experienced, or long-term firefighting
volunteers has significantly curtailed the DepartmenYs ability to staff and deploy trained
and reliable Engineer/Driver Operator positions. He reviewed two options that could
mitigate the operationa� and staffing issues facing the Fire Department and the City;
Option 1) Hire and staff three full-time Engineers for 24-houd7 day coverage, and
Option 2) Hire and staff two full-time Engineers to work 12-hour/7 day coverage during
the daytime only. Mr. Dillon also addressed the size of the current Fire Station and
concurred that it is undersized. Finally, Mr. Dillon conc►uded by reporting it would be in
the Citys best interest to look into a sprinkler requirement for new development.
Council Member Dickens noted that 63% of calls are medical response calls and he
inquired why the engine is sent on those calls. Director Fibich replied that there were a
limited number of ambulances in the County and the fire unit typically arrives prior to the
ambulance. He explained that the firefighters are trained as Emergency Medical
Technicians (EMT's) and the fire unit contains medical life-saving equipment that could
be used on the scene. He further explained that the fire department travels fully
equipped in order to respond to other calis that may occur. Mr. Dillon addressed the
question and commented that the fire department is also on hand to provide crowd
and/or traffic control.
CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 4
Council Member Dickens asked how many of the automatic/mutual aid calis were to
unincorporated areas. Director Fibich replied approximately 10% of the call load.
Councii Member Dickens referred to page 18 in the report and inquired why there was
no data in the chart for ratio of call for service workload per capita between 1992 and
1999. Mr. Dillon responded he was looking at the data over a total 15-year period and
said there was an assumption of growth during those years.
Council Member Ferrara referred to the charts on page 16 of the report and asked
questions regarding the projections for new development. He referred to the proposed
Arroyo Linda Crossroads project and commented that the City would be faced with a
number of studies related to the proposed project. He commented that this study
underestimates the impact of the proposed project to Fire and Police services and that a
separate Fire and Police study would be required. He referred to page 17 which
referenced Arroyo Grande as an aging community and challenged that statement. He
stated he could not find age profiles in the report to backup the statement. He
commented that he saw a changing trend in population.
Mr. Dillon responded the statement was based on interviews taken and looking at the
nature of inedical response calls.
Council Member Ferrara referred to emergency medical service calls and asked if the
City had a system that documents the nature of incidents. Director Fibich replied that
the Department would be using new software which will more accurately track incidents
for reporting purposes.
Council Member Ferrara referred to the joint City Councii meeting held to discuss issues
related to consolidation; observed that Pismo Beach Fire had contracted with CDF;
acknowledged that there was a desire among the cities to maintain identities; and
inquired as to the status for pursuing further areas of study and the possibility of
enhancing joint training efforts, vehicle maintenance, or other cost saving projects.
Director Fibich responded that staff had followed the direction given at the joint Council
meeting and had met with representatives of the fire departments of the other agencies.
He indicated the City of Arroyo Grande had been working with Pismo Beach on
providing joint services until CDF offered an association to increase their level of
service. Director Fibich explained that staff has continued and implemented additional
joint training; however, there was no interest on the part of Grover Beach and Oceano
to pursue other joint efforts. He also indicated that staff was working to identify a
training site that could be used jointly between the south county fire departments.
Mayor Pro Tem Runels referred to page 26 of the DMG report which indicated the net
cost resulting from converting the engineer position to full-time staff is about $165,000
per year and he inquired if there were any funds allocated to pay for that.
CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 5
Director Fibich stated staff would return with an analysis on funding for the engineer
position. City Manager Adams confirmed that if the Council supported the
recommendations in the report, the Council could direct staff to return with a funding
strategy. He indicated staff would recommend a phased-in approach for the approval of
one (1)full-time position next fiscal year.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter.
Ella Honeycutt, 560 Oak Hill Road, inquired whether the City could collect Development
Impact Fees for fire services.
Hearing no further comments, Mayor Lady brought the item back to Council for
consideration.
Council Member Lubin commented on the growth of the City and stated that growth
impact issues needed to be resolved on an ongoing basis. He commented that two 12-
hour engineer shifts would be harder to manage and stated he would lean toward the
recommendation to hire and staff three full-time engineers for 12-houd7 day coverage.
He supported moving forward with staffs recommendation.
Council Member Ferrara commented on the disparity between the number of calls and
the level of service. He stated he was not inclined to recommend Option 1 or 2 until
reviewing proposed funding strategies, therefore, he supported the recommendation to
direct staff to develop a long-range funding strategy that examines the
recommendations through the 10-year financial plan process and annual budget
process. He also supported the findings regarding the expansion of the Fire Department
commenting that at some time, the City should look at facility expansion across the
board.
Council Member Dickens expressed concerns regarding growth projections as they
relate to increased workload. He supported studying funding strategies for Option 1 to
hire and staff three full-time engineers for 24-hour/7 day coverage.
Mayor Pro Tem Runels and Mayor Lady both expressed support for staffs
recommendation.
Council Member Ferrara moved to accept the recommendations from the DMG
Maximus Report and direct staff to develop a long-range funding strategy that examines
the recommendations through the 10-year financial plan process and the annual budget
to the extent possible. Mayor Pro Tem Runels seconded the motion, and on the
following roll-call vote, to wit:
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 6
AYES: Ferrara, Runels, Dickens, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
11.b. Consideration of Purchase Agreement with E. F. Moore & Company for
Poplar Street Ponding Basin Property and Improvements.
[RDA]
Community Development Director Strong highlighted the staff report. Staff
recommended the Redevelopment Agency Board of Directors adopt a Resolution
approving the proposed purchase agreement with E.F. Moore & Company for the
Poplar Street Ponding Basin property, expansion and improvements. Ted Moore,
representing E.F. Moore & Company was introduced.
Vice Chair Runels asked if it was necessary to expand the basin if a Longs store were
built at the location. Director Strong replied that if the existing basin were not expanded,
the project would be required to install an individual basin to serve the project.
Board Member Lubin inquired why private basins could not be installed for each project
and interconnected through an Assessment District. Director Strong replied that smaller
individuals basins are much less efficient than one big ponding basin and that a larger
basin would be more efficient and less inexpensive to maintain.
Board Member Ferrara expressed concern regarding the hesitancy of the Albertson's
property owner to abandon the existing basin.
Ted Moore, project representative, briefly summarized the history of the project;
displayed project renderings; and explained that fire sprinklers would be included in the
project.
Board Member Ferrara referred to the White property and asked if there was a potential
to blend development on the two parcels. Discussion ensued with regard to planned
connections between the two parcels.
Director Strong also indicated that the expanded basin could be used during off-season
for a seasonal BMX track.
Chair Lady invited comments from those in the audience who wished to be heard on the
matter, and upon hearing none, brought the item back to the RDA Directors for
consideration.
Board Member Dickens stated there were certain risks when the City acquires property;
however, this acquisition and project provided for increased potential for the
CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 7
Redevelopment Agency. He supported the proposed purchase agreement and said he
was in favor of exploring the feasibility of alternative uses for the expanded basin.
Board Member Ferrara favored the concept of expanding the basin in lieu of creating
smaller basins. He supported the proposed agreement and favored pursuing the idea
of BMX use in the basin.
Board Member Lubin stated he could support a larger, shared basin. He expressed
concerns with regard to the City's liability in the event of presence of hazardous material
on the site. City Attorney/General Counsel Carmel explained that an indemnity clause
had been included in the agreement to protect the City's interests. Board Member Lubin
also expressed concern with a potential BMX use and stated that it should be explored
cautiously; however, he supported further research on the idea.
Board Runels supported moving forward with the project and looking very closely at the
BMX use. He stated his biggest concern with the proposal was the City borrowing
money from the Water Fund.
Chair Lady supported the proposed agreement.
Board Member Ferrara moved to approve the proposed budget goals and the 10-Year
Financial Plan Phase II. Board Member Lubin seconded the motion, and on the
following roll-call vote, to wit:
AYES: Ferrara, Lubin, Dickens, Runels, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
11.c. Consideration of Pre-application Review Case No. 02-001; Proposed
Rezone and Residential Subdivision, Located at 1595 East Grand Avenue
(Berry Gardens Specific Plan Sub-area 3); Yoneji & Masako Matsumoto
Revocable Trust.
Community Development Director Strong presented the staff report and responded to
questions from Council regarding the site.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter.
Terry Orton, Westland Engineering, introduced himself and stated he was available to
answer questions.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 8
John Keen, 298 N. Elm, stated that the lot sizes and designs should be compatible with
the existing Berry Gardens development.
Hearing no further public comments, Mayor Lady brought the item back to Council for
discussion, comments, and direction.
Council Member Lubin stated this project was a natural extension to complete the
residential portion of development of the Specific Plan Subarea and agreed with the
need to blend this development with the existing Berry Gardens development.
Council Member Dickens emphasized the need for compatibility and commented on the
need actually construct affordable housing units. Director Strong explained the policy
within the City's adopted Housing Element for providing affordable housing and stated
that two of the units in this project would be so designated.
Council Member Ferrara asked what was the smallest lot size in Berry Gardens.
Director Strong replied 6,000 square feet for the detached homes and 3,000 for the
attached units.
Council Member Ferrara agreed with Mr. Keen's comments regarding compatibility
within the Berry Gardens development. He stated that his concerns with the proximity
of homes to E. Grand Avenue had been addressed through the Mixed Use concept. He
supported the proposed project and favored taking a closer look at the affordable
housing issue.
Mayor Pro Tem Runels stated the proposed project was a good fit with the existing
development and commented that all the streets were in place. Questions and
discussion ensued regarding the definition of affordable housing in San Luis Obispo
County.
Mayor Lady supported the project as proposed. He then ensured that the applicant had
received sufficient feedback and direction with regard to the proposed project.
There was no action taken on this item.
11.d. Consideration of Proposed Ordinance Amending Arroyo Grande Municipal
Code Chapter 10.16 Regarding Truck Parking.
Director of Public Works Spagnolo presented the staff report. He explained the
proposed Ordinance was established to limit commercial truck parking within the public
rights-of-way; prohibit parking of vehicles transporting hazardous waste and hazardous
materials in accordance with federal regulations; and prohibit parking of unattended
commerciai trailers that are not connected to motorized vehicles. Staff recommended
the Council introduce an Ordinance amending Chapter 10.16 of the Arroyo Grande
Municipal Code.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 9
Council Member Lubin referred to the language in the Ordinance that states "parking of
vehicles that are six (6) feet or more in height within the public right-of-way is prohibited"
and inquired whether or not the provision would apply to Sport Utility Vehicles (SUVs).
Director Spagnoio replied that the provision would apply to all vehicles that exceeded
the height limit.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter.
The following members of the public spoke regarding the proposed Ordinance:
Clive Harrison, 611 EI Camino Real, representing EconoLodge Motel, spoke in support
of the proposed Ordinance.
Jeff Beck, representing a small trucking company, spoke in opposition to the proposed
Ordinance. He requested a continuance of the item in order to conduct additional
discussion regarding alternatives.
Judy Dyer, representing Certified Freight Liner, spoke in opposition to the proposed
Ordinance. She requested that the issue be continued in order to allow additional input.
Gina Glass, representing Arroyo Village Inn, spoke in support of the proposed
Ordinance.
Hearing no further public comments, Mayor Lady brought the item back to Council for
consideration.
Mayor Lady acknowledged the requests for continuing the item. Council Member
Ferrara requested input from the Police Chief.
Chief TerBorch stated that from a public safety standpoint, the parking issue was not a
problem. He explained that his original concern was imposing a time limit on parking
areas as that is more difficult to enforce. He requested that specific violations be
identified in the Ordinance.
Council Member Ferrara asked what was called out in the California Vehicle Code with
regard to the height limit issue. Chief TerBorch replied that he would have to research
the height issue.
Council Member Lubin expressed concerns that this would resolve the parking issue at
this location and create a parking problem elsewhere, and aiso with the six foot
limitation, due to personal vehicles being prohibited from parking. He supported a
postponement of the item in order to research the issue and obtain further public input.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 10
Following discussion, the Council directed staff to continue working on identifying a
resolution for the EI Camino Real truck parking issue and return the item to the Traffic
Commission for review and consideration.
11.e. Consideration of Implementing a Process to Monitor Nipomo Incorporation
Activities.
Community Development Director Strong presented the staff report and responded to
questions from Council. He outlined the recommended monitoring process including
ongoing monitoring of ongoing pre-incorporation activities; coordinating with the County
Planning Department for proposed expansion of the City's planning area to include the
Laetitia Vineyards and the north areas of the Mesa within the San Luis Bay Planning
area rather than the South County Planning Area; and continue coordination with the
staff of the Local Agency Formation Commission to update the City's SOI and those of
adjoining jurisdictions.
The Council received the report and directed staff to implement the proposed process
for monitoring planning activities related to potential incorporation of Nipomo.
12. CITY COUNCIL REPORTS
a. MAYOR MICHAEL LADY
(1) South San.Luis Obispo County Sanitation District (SSLOCSD).Mayor
Pro Tem Runels attended one meeting as the Alternate. At second
meeting, it was reported that there is $10.7 million in Reserves; reviewed
and approved the sewer capacity study.
(2) Other. In conjunction with staff, attended and conducted roundtable
discussion with businesses in the City.
b. MAYOR PRO TEM THOMAS A. RUNELS
(1) Zone 3 Advisory Board. Meets Thursday; Gave a status update on the
Lopez Dam seismic retrofit project.
(2) County Water Resources Advisory Committee (WRAC). Have not met;
in reorganization phase.
(3) Other. None.
c. COUNCIL MEMBER JIM DICKENS
(1) Community Recreation Center Subcommittee. Met with staff; will be
sending out monthly newsletter to Subcommittee Members on status of
project. The Subcommittee won't be meeting on a monthly basis at this
time.
(2) Economic Opportunity Commission (EOC). No report.
(3) South County Youth Coalition. Reported that Arroyo Grande Police
Officer lanneo would be heading up the "Every 15 Minutes" program that
will be conducted in May at Arroyo Grande High School to educate youth on
the consequences of drinking and driving.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 17
(4) Other. Reported that the Arroyo Grande High School Board has hired a
Director to put together a Foundation Board. Looking for recommendation
on people to serve on the Board.
d. COUNCIL MEMBER TONY M. FERRARA
(1) Integrated Waste Management Authority Board (IWMA). No report.
Next meeting is May 8�'.
(2) Ai�dPollution Control District (APCD). No report. Next meeting is May
22 . Announced that a meeting will be held on April 30th with Nipomo
residents to look at alternatives to the No Burn rule.
(3) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA). No report. Next meeting is May
$th
(4) Other. None.
e. COUNCIL MEMBER SANDY LUBIN
(1) South County Area Transit (SCAT). Approved 2002-03 Budget, of which
Arroyo Grande portion is $51,872. Goals are to retain level of service.
Addressing unanticipated issues with in-house operation. Elected new
officers; will be serving as Vice-Chair.
(2) Economic Vitality Corporation. Received presentation by SLO County
Visitors and Conference Bureau. Announced that the Annual EVC meeting
will be May 10�h. Discussed funding issues.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
None.
15. COUNCIL COMMUNICATIONS
Mayor Lady reported he had received correspondence regarding the formation of a
potential Sister City relationship. Following discussion, there was consensus of the
Council to not pursue the request at this time.
Mayor Lady referred to correspondence from Pismo Beach Mayor Natoli inviting
participation in the April 27th BowI-A-Thon. He reported he would not be available and
passed on the invitation to the other Council Members.
16. STAFF COMMUNICATIONS
None.
17. ADJOURNMENT
MayodChair Lady adjourned the meeting at 11:45 p.m.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
APRIL 23, 2002
PAGE 12
Michael A. Lady, Mayor/Chair
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk/Agency Secretary
� piiROYp v��■
� cP
, MlCORPORATED 92
�
" '^ MEMORANDUM
# .u�r �o. ,e„ *
c4��FORN�P
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER �
SUBJECT: CONSIDERATION OF RESOLUTION OF SUPPORT FOR BIKE LANES ON
CORBETT CANYON ROAD
DATE: MAY 28, 2002
RECOMMENDATION:
It is recommended the Council:
A. adopt the attached Resolution of support for bike lanes on Corbett Canyon Road;
and,
B. direct the Director of Administrative Services to forward a copy of this staff report
and Resolution of support to the County of San Luis Obispo for submittal to
Caltrans by June 1, 2002.
FUNDING:
There is no funding impact to the City. The State Bicycle Transportation Account will fund
up to 90%of the project costs with the County of San Luis Obispo contributing the required
local match.
DISCUSSION:
The County of San Luis Obispo Public Works Department is proposing to apply for the
funding of bike lanes on Corbett Canyon Road through the State Bicycle Transportation
Account. The County contacted the State about including the portion of Corbett Canyon
Road that is within the City limits in its application and was informed that this portion of the
project would be fundable under the County's application.
Within the City limits, Corbett Canyon Road has limited shoulder areas. Because of the
narrow shoulder widths, the shoutders are not being used for on-street parking. To
construct the bike lanes, the shoulders will need to be widened and paved, and signed for
bike lanes with no on-street parking. Right of way acquisition is not anticipated with the
shoulder widening. There are some utility poles located in the existing shoulders.
Relocation of these poles will be coordinated with the utility companies.
The State has requested that the County include, as part of its application, a resolution of
support from the City of Arroyo Grande that documents it is the desire of the City to have
bike lanes on Corbett Canyon Road from the City limits to State Route 227. By
constructing the City's portion of bike lanes on Corbett Canyon Road, bicycles will be able
to connect to the recently completed bike lane through the Village and on Huasna Road.
CITY COUNCIL
CONSIDERATION OF RESOLUTION OF SUPPORT
FOR BIKE LANES ON CORBETT CANYON ROAD
MAY 28, 2002
PAGE TWO
ALTERNATIVES:
• Approve staff's recommendations;
• Do not approve staff's recommendations;
• Modify as appropriate and approve staff's recommendations; or
• Provide direction to staff.
Attachments:
1. Project Location Map
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE
SUPPORTING THE INSTALLATION OF BIKE
LANES ON CORBETT CANYON ROAD
WHEREAS, the City wishes to improve the bikeway system in and around the City; and
WHEREAS, the County of San Luis Obispo Public Works Department proposes to apply
through the State Bicycle Transportation Account for funding of bike lanes on Corbett
Canyon Road; and
WHEREAS, the State Bicycle Transportation Account will fund up to 90% of the project
costs and the County of San Luis Obispo will contribute the required local match; and
WHEREAS, the County of San Luis Obispo will include, as part of its application to the
State, a resolution of support from the City of Arroyo Grande stating the City's desire for
bike lanes on Corbett Canyon Road.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande
hereby supports the installation of bike lanes on Corbett Canyon Road.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
2002.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER �
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
PROPOSED BICYCLE LANES
ON CORBETT CANYON ROAD
AREA OF PROPOSED
�� BICYCLE LANES
NOT TO SCALE
8.i.
� pRROY�
� c�A
� INCONVOR�TED 9.L
u m MEMORANDUM
� ,�. ,a �.,, *
C4��FORN�P
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER�
SUBJECT: CONSIDERATION OF DISADVANTAGED BUSINESS ENTERPRISE
PROGRAM (DBE) FOR FEDERAL FISCAL YEAR (FFY) 2002/03
DATE: MAY 28, 2002
RECOMMENDATION:
It is recommended the Council:
A. approve the FFY 2002/03 DBE Program with "proposed" Overall Annual DBE Goal
and submit to Caltrans by June 1, 2002;
B. direct the Director of Administrative Services to publish a public notice in the local
media in accordance with Section XIV. of the DBE Program; and,
C. direct staff to return to the Council with a summary of public comments and approval
to submit the FFY 2002/03 DBE Program with "established" Overall Annual DBE
Goal to Caltrans by September 1, 2002.
FUNDING:
It is anticipated that thefollowing Federal-aid highwayfunds, requiring an established DBE
Program, will be expended in FFY 2002/03:
• Phase III of The Scenic Walk Through the Historic Village of Arroyo Grande -
Federal Transportation Enhancement (TE) funds in the amount of $125,000;
• Brisco Road-Halcyon Road/Route 101 Interchange Project Approval &
Environmental Determination(PA&ED)-State Transportation Improvement Program
(STIP) funds in the amount of $165,000;
• Traffic Way Bridge Rail Replacement - Highway Bridge Replacement and
Rehabilitation Program (HBRR) funds in the amount of $109,508; and
• East Grand Avenue Streetscape Improvements-State Transportation Improvement
Program (STIP) funds in the amount of $250,000.
cirY couNCi�
CONSIDERATION OF DISADVANTAGED BUSINESS
ENTERPRISE PROGRAM (DBE) FOR FFY 2002-03
MAY 28, 2002
PAGE TWO
DISCUSSION:
Each year the City is required to adopt a Disadvantaged Business Enterprise (DBE)
Program for projects utilizing Federal-aid highway funds. The regulations require each
local agency to establish their own overall annual DBE goal based on a methodology with
demonstrable evidence of local market conditions and designed to ultimately attain a goal
that is rationally related to the relative availability of DBEs in the local agencies' market.
The attached Program utilitizes the"bidders IisY'methodology, which essentially determines
the number of DBEs that have bid or quoted on the City's Department of Transportation
(DOT)-assisted contracts in the previous year.
Based on the "bidders list" methodology outlined in Section XIV. of the DBE Program, it
was determined that the City establish a 3% overall annuai DBE goal for FFY 2002/03.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff's recommendations;
• Do not approve staff's recommendations;
• Modify as appropriate and approve staff's recommendations;
• Provide direction to staff.
Attachments:
1. Letter to Caltrans with "proposed" Overall Annual DBE Goal
2. Disadvantaged Business Enterprise (DBE) Program for FFY 2002/03
3. Public Notice for "proposed" Overall Annual DBE Goal
- On City Letterhead-
Attachment 1
May 29, 2002
Mr. Jerald T. Gibbs, Local Assistance Engineer
Caltrans District 5
50 Higuera Street
San Luis Obispo, CA 93401
Subject: Proposed Annual Overall Disadvantaged Business Enterprise (DBE) Goal
Information for FFY 2002/03
Dear Mr. Gibbs:
The amount of overall goal, methodology, breakout of estimated race-neutral and
race-conscious participation, and any DBE program updates are presented herein in
accordance with Title 49 of the Code of Federal Regulations Part 26, and as described in
the Local Assistance Procedures Manual.
The City of Arroyo Grande submits our annual overall goal information (and any needed
updates of our DBE program) for your review and comment. We propose an annual
overall DBE goal of 3%for the Federal Fiscal Year 2002/03, beginning on October 1, 2002
and ending on September 30, 2003.
Methodoloav
The "Utilizing the Bidders LisY' methodology was used to determine the City of Arroyo
Grande's overall goal for Federal fiscal Year FY 2002/03.
The City of Arroyo Grande elected to utilize the following methodology in establishing the
City of Arroyo Grande's Base Figure of relative DBE availability for FFY 2002/03.
For the Numerator: DBE Firms in Citv of Arrovo Grande's Bidders List
For the Denominator: All Firms in City of Arroyo Grande's Bidders List
The City of Arroyo Grande calculated its weighted Base Figure by first determining the
number of ready, willing and able DBEs in its FY 2001/02 Bidders List by work category,
and dividing the number of DBEs by the total number of firms in the same work category.
Through this method, the City of Arroyo Grande can measure availability by the number
of firms that have directly participated in, or attempted to participate in, City of Arroyo
Grande's DOT-assisted contracting in FY 2001/02.
Mr. Jerald T. Gibbs
May 29, 2002
Page 2
Application of this formula yields the following baseline information:
Number of Ready Willina and Ab/e DBE's = BASE FIGURE
Number of All Ready, Willing and Ab/e Firms
The Base Figure resulting from this calculation was determined to be 3%. The Base
Figure was not adjusted for FFY 2002/03.
Breakout of Estimated Race-Neutral and Race-Conscious Participation
Of the overall annual 3% goal for DBE participation, the City of Arroyo Grande projects
meeting 3% of the goal utilizing race-neutral methods, including making efforts to assure
that bidding and contract requirements facilitate participation by DBEs and other small
businesses; unbundling large contracts to make them more accessible to small
businesses; encouraging prime contractors to subcontract portions of the work that they
might otherwise perform themselves;and providing technical assistance, and other support
services to facilitate consideration of DBEs and other small businesses. The remaining
0% of the goai is anticipated to be accomplished through race-conscience measures,
which includes establishing contract specific goals on contracts with contracting
possibilities, when needed, to meet the City's overall annual DBE goal.
DBE Program Updates
N/A
Public Participation Process
The City of Arroyo Grande is entering into the public participation process. Proof of
publication along with a summary of public comments received wiil be forwarded to your
office no later than September 1, 2002.
Please contact me at(805)473-5440 or Jiii Peterson, Consultant Senior Engineer, at(805)
544-4011 if you have any questions regarding this information.
Sincerely,
Don Spagnolo, P.E.
Director of Public Works/City Engineer
c: Jill Peterson, JLWA
Attachment 2
City of Arroyo Grande
Disadvantaged Business Enterprise (DBE) Program
for FFY 2002/03
City of Arroyo Grande
Public Works Department
P.O. Box 550
Arroyo Grande, CA 93421
(805) 473-5440
May 2002
'This Program is in accordance with Title 49 of the Code of Federal Regulations Part 26
CITY OF ARROYO GRANDE
DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM
I. Definitions of Terms
The terms used in this program have the meanings defined in 49 CFR §26.5.
II. Objectives/Policy Statement (§§26.1, 26.23)
The City of Arroyo Grande has established a Disadvantaged Business Enterprise (DBE)
program in accordance with regulations of the U.S. Department of Transportation (DOT),
49 CFR Part 26. The City ofArroyo Grande has received Federal financial assistance from
the DOT, and as a condition of receiving this assistance,the City ofArroyo Grande will sign
an assurance that it will comply with 49 CFR Part 26.
It is the policy of the City of Arroyo Grande to ensure that DBEs, as defined in part 26,
have an equal opportunity to receive and participate in DOT-assisted contracts. It is also
our policy:
• To ensure nondiscrimination in the award and administration of DOT-assisted
contracts;
• To create a level playing field on which DBEs can compete fairly for DOT-assisted
contracts;
• To ensure that the DBE Program is narrowly tailored in accordance with applicable
law;
• To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are
permitted to participate as DBEs;
• To help remove barriers to the participation of DBEs in DOT-assisted contracts;and
• To assist the development of firms that can compete successfully in the market
place outside the DBE Program.
The Director of Public Works has been delegated as the DBE Liaison Officer. In that
capacity, the Director of Public Works is responsible for implementing all aspects of the
DBE program. Implementation of the DBE program is accorded the same priority as
compliance with all other legal obligations incurred by the City of Arroyo Grande in its
financial assistance agreements with the California Department of Transportation
(Caltrans).
The City of Arroyo Grande has disseminated this policy statement to the Arroyo Grande
City Council and all the components of our organization. We have distributed this
statement to DBE and non-DBE business communities that perform work for us on
DOT-assisted contracts by publishing this statement in general circulation,
minority-focused and trade association publications.
City of Arroyo Grande "�*DRAFT`*
DBE Program for FFY 2002/03 Page 1 May 2002
III. Nondiscrimination (§26.7)
The City of Arroyo Grande will never exclude any person from participation in, deny any
person the benefits of, or otherwise discriminate against anyone in connection with the
award and perFormance of any contract covered by 49 CFR Part 26 on the basis of race,
color, sex, or national origin.
In administering its DBE program, the City of Arroyo Grande will not, directly or through
con;ractual or other arrangements, use criteria or methods of administration that have the
effect of defeating or substantially impairing accomplishment of the objectives of the DBE
program with respect to individuals of a particular race, color, sex, or national origin.
IV. DBE Program Updates (§26.21)
The City of Arroyo Grande will continue to carry out this program until the City of Arroyo
Grande has established a new goal setting methodology or until significant changes to this
DBE Program are adopted. The City of Arroyo Grande will provide to Caltrans a proposed
overall goal and goal setting methodology and other program updates by June 1 of every
year.
V. Quotas (§26.43)
The City of Arroyo Grande will not use quotas or set asides in any way in the administration
of this DBE program.
VI. DBE Liaison Officer (DBELO) (§26.45)
The City of Arroyo Grande has designated the following individual as the DBE Liaison
Officer:
Mr. Don Spagnolo, P.E.
Director of Public Works/City Engineer
City of Arroyo Grande
P.O. Box 550
214 East Branch Street
Arroyo Grande, CA 93421
(805) 473-5440
dspagnolo@arroyogrande.org
In that capacity, Mr. Spagnolo is responsible for implementing all aspects of the DBE
program and ensuring that the City of Arroyo Grande complies with all provisions of 49
CFR Part 26. This is available on the Internet at: osdbuweb.dot.aov/main.cfm. Mr.
Spagnolo has direct, independent access to the City Manager concerning DBE program
matters. The DBELO has a staff of two support personnel who will devote a portion of his/
her time to the program. An organization chart displaying the DBELO's position in the
organization is found in Attachment A to this program.
City of Arroyo Grande **DRAFT*•
DBE Program for FFY 2002/03 Page 2 May 2002
_ _
The DBELO is responsible for developing, implementing and monitoring the DBE program,
in coordination other appropriate officials. Duties and responsibilities include the following:
1. Gathers and reports statistical data and other information as required.
2. Reviews third party contracts and purchase requisitions for compliance with this
program.
3. Works with all departments to set overall annual goals.
4. Ensures that bid notices and requests for proposals are available to DBEs in a
timely manner.
5. Identifies contracts and procurements so that DBE goals are included in solicitations
(both race-neutral methods and contract specific goals) and monitors results.
6. Analyzes the City ofArroyo Grande's progress toward goal attainment and identifies
ways to improve progress.
7. Participates in pre-bid meetings.
8. Advises the CEO/governing body on DBE matters and achievement.
9. Chairs the DBE Advisory Committee.
10. Participates with the legal counsel and project director to determine contractor
compliance with good faith efforts.
11. Provides DBEs with information and assistance in preparing bids,obtaining bonding
and insurance.
12. Plans and participates in DBE training seminars.
13. Provides outreach to DBEs and community organizations to advise them of
opportunities.
VII. Federal Financial Assistance Agreement Assurance (§26.13)
The City of Arroyo Grande will sign the following assurance, applicable to all
FHWA-assisted contracts and their administration as part of the program supplement
agreement for each project:
The recipient shall not discriminate on the basis of race, color, national origin, or sex in the
award and performance of any DOT-assisted contract or in the administration of its DBE
Program orthe requirements of49 CFR part 26. The recipient shall take all necessary and
reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of DOT-assisted contracts. The recipienYs DBE Program, as required by
49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement.
Implementation of this program is a legal obligation and failure to carry out its terms shall
be treated as a violation of this agreement. Upon notification to the recipient of its failure
to carry out its approved program, the Department may impose sanctions as provided for
under part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
City of Arroyo Grande `*DRAFT*'
DBE Program for FFY 2002/03 Page 3 May 2002
VIII. DBE Financial Institutions
It is the policy of the City of Arroyo Grande to investigate the full extent of services offered
by financial institutions owned and controlled by socially and economically disadvantaged
individuals in the community, to make reasonable efforts to use these institutions, and to
encourage prime contractors on DOT-assisted contracts to make use of these institutions.
Information on the availability of such institutions can be obtained from the DBE Liaison
Officer. The Caltrans Disadvantaged Business Enterprise Program may offer assistance
to the DBE Liaison Officer.
IX. Directory (§26.31)
The City ofArroyo Grande will refer interested persons to the DBE directory available from
the Caltrans Disadvantaged Business Enterprise Program website at:
www dot ca gov/hq/bep
X. Overconcentration (§26.33)
The City of Arroyo Grande has not identified any types of work in DOT-assisted contracts
that have a overconcentration of DBE participation. If in the future the City of Arroyo
Grande identifies the need to address overconcentration, measures for addressing
overconcentration will be submitted to the DLAE for approval.
XI. Business Development Programs (§26.35)
The City of Arroyo Grande does not have a business development or mentor-prot�ge
program. If the City of Arroyo Grande identifies the need for such a program in the future,
the rationale for adopting such a program and a comprehensive description of it will be
submitted to the DLAE for approval.
XII. Required Contract Clauses (§§26.13, 26.29)
Contract Assurance
The City of Arroyo Grande ensures that the following clause is placed in every
DOT-assisted contract and subcontract:
The contractor or subcontractor shall not discriminate on the basis of race, color, national
origin, or sex in the perFormance of this contract. The contractor shall carry out applicable
requirements of49 CFR part 26 in the award and administration of DOT-assisted contracts.
Failure by the contractor to carry out these requirements is a material breach of this
contract, which may result in the termination of this contract or such other remedy as
recipient deems appropriate.
City of Arroyo Grende **DRAFT**
DBE Program for FFY 2002/03 Page 4 May 2002
Prom�t Payment
The City ofArroyo Grande ensures that the following clauses orequivalentwill be included
in each DOT-assisted prime contract:
Satisfactory Performance
The prime contractor agrees to pay each subcontractor under this prime contract for
satisfactory pertormance of its contract no later than 10 days from the receipt of each
payment the prime contractor receives from the City of Arroyo Grande. Any delay or
postponement of payment from the above referenced time frame may occur only for good
cause following written approval of the City of Arroyo Grande. This clause applies to both
DBE and non-DBE subcontractors
Release of Retainape
The prime contractor agrees further to release retainage payments to each subcontractor
within 30 days after the subcontractor's work is satisfactorily completed. Any delay or
postponement of payment from the above referenced time frame may occur only for good
cause following written approval of the City ofArroyo Grande. This clause applies to both
DBE and non-DBE subcontractors.
XIII. Monitoring and Enforcement Mechanisms (§26.37)
The City of Arroyo Grande will assign a Resident Engineer (RE) or Contract Manager to
monitor and track actuai DBE participation through contractor and subcontractor reports
of payments in accordance with the following:
After Contract Award
After the contract award the City of Arroyo Grande will review the award documents for the
portion of items each DBE and first tier subcontractor will be performing and the dollar
value of that work. With these documents the RE/Contract Manager will be able to
determine the work to be performed by the DBEs or subcontractors listed.
Preconstruction Conference
A preconstruction conference will be scheduled between the RE and the contractor or their
representative to discuss the work each DBE subcontractor will pertorm.
Before work can begin on a subcontract, the local agency will require the contractor to
submit a completed "Subcontracting Request," Exhibit 16-B of the LAPM or equivalent.
When the RE receives the completed form it will be checked for agreement of the first tier
subcontractors and DBEs. The RE wiil not approve the requestwhen it identifies someone
other than the DBE or first tier subcontractor listed in the previously completed "Local
Agency Bidder DBE Information," Exhibit 15-G. The "Subcontracting RequesY'will not be
Cify of Arroyo Grande **DR,qFT**
DBE Program for FFY 2002/03 Page 5 May 2002
approved until any discrepancies are resolved. If an issue cannot be resolved at that time,
or there is some other concern, the RE will require the contractor to eliminate the
subcontractor in question before signing the subcontracting request. A change in the DBE
or first tier subcontractor may be addressed during a substitution process at a later date.
Suppliers, vendors, or manufacturers listed on the"Local Agency Bidder DBE Information"
will be compared to those listed in the completed Exhibit 16-I of the LAPM or equivalent.
Differences must be resoived by either making corrections or requesting a substitution.
Substitutions will be subject to the Subletting and Subcontracting Fair Practices Act(FPA).
Local agencies will require contractors to adhere to the provisions within Subletting and
Subcontracting Fair Practices Act (State Law) Sections 4100-4144. FPA requires the
contractor to list all subcontractors in excess of one half of one percent (0.5%) of the
contractor's total bid or$10,000, whichever is greater. The statute is designed to prevent
bid shopping by contractors. The FPA explains that a contractor may not substitute a
subcontractor listed in the original bid except with the approval of the awarding authority.
The RE will give the contractor a blank Exhibit 17-F, "Final Report Utilization of
Disadvantaged Business Enterprises, First Tier Subcontractors" and will explain to them
that the document will be required at the end of the project, for which payment can be
withheld, in conformance with the contract.
Construction Contract Monitorina
The RE will ensure that the RE's staff(inspectors) know what items of work each DBE is
responsible for pertorming. Inspectors will notify the RE immediately of apparent
violations.
When a firm other than the listed DBE subcontractor is found performing the work, the RE
will notify the contractor of the apparent discrepancy and potential loss of payment. Based
on the contractor's response, the RE will take appropriate action: The DBE Liaison Officer
will perform a preliminary investigation to identify any potential issues related to the DBE
subcontractor performing a commercially useful function. Any substantive issues will be
forwarded to the Caltrans Disadvantaged Business Enterprise Program. If the contractor
fails to adequately explain why there is a discrepancy, payment for the work will be
withheld and a letter will be sent to the contractor referencing the applicable specification
violation and the required withholding of payment.
If the contract requires the submittal of a monthly truck document, the contractor will be
required to submitdocumentation to the RE showing the owner's name;California Highway
Patrol CA number; and the DBE certification number of the owner of the truck for each
truck used during that month for which DBE participation will be claimed. The trucks will
be listed by California Highway Patrol CA number in the daily diary or on a separate piece
of paper for documentation. The numbers are checked by inspectors regularly to confirm
compliance.
Providing evidence of DBE payment is the responsibility of the contractor.
City of Arroyo Grande **DRAFT`*
DBE Program for FFY 2002/03 Page 6 May 2002
Substitution
When a DBE substitution is requested, the RE/Contract Manager will request a letter from
the contractor explaining why substitution is needed. The RE/Contract Manager must
review the letter to be sure names and addresses are shown, dollar values are included,
and reason for the request is explained. If the RE/Contract Manager agrees to the
substitution, the RE/Contract Manager will notify, in writing, the DBE subcontractor
regarding the proposed substitution and procedure for written objection from the DBE
subcontractor in accordance with the Subletting and Subcontracting Fair Practices Act. If
the contractor is not meeting the contract goal with this substitution, the contractor must
provide the required good faith effort to the RE/Contract Manager for local agency
consideration.
If there is any doubt in the RE/Contract Manager's mind regarding the requested
substitution,the RE/Contract Manager may contact the DLAE for assistance and direction.
Record Kee in and Final Re ort Utifization of Disadvanta ed Business Enter rises
The contractor shall maintain records showing the name and address of each first-tier
subcontractor. The records shall also show:
1. The name and business address, regardless of tier, of every DBE subcontractor,
DBE vendor of materials and DBE trucking company.
2. The date of payment and the total dollar figure paid to each of the firms.
3. The DBE prime contractor shall also show the date of work performed by their own
forces along with the corresponding dollar value of the work claimed toward DBE
goals.
When a contract has been completed the contractor will provide a summary of the records
stated above. The DBE utilization information will be documented on Exhibit 17-F and will
be submitted to the DLAE attached to the Report of Expenditures. The RE will compare
the completed Exhibit 17-F to the contractor's completed Exhibit 15-G and, if applicable,
to the completed Exhibit 16-B. The DBEs shown on the completed Exhibit 17-F should be
the same as those originally listed unless an authorized substitution was allowed, or the
contractor used more DBEs and they were added. The dollar amount should reflect any
changes made in planned work done by the DBE. The contractor will be required to
explain in writing why the names of the subcontractors, the work items or dollarfigures are
different from what was originally shown on the completed Exhibit 15-G when:
• There have been no changes made by the RE.
• The contractor has not provided a sufficient explanation in the comments section
of the completed Exhibit 17-F.
The explanation will be attached to the completed Exhibit 17-F for submittal. The RE will
file this in the project records.
City of Aiioyo Grande **DRAFT**
DBE Program for FFY 2002/03 Page 7 May 2002
The local agency's Liaison Officer wili keep track of the DBE certification status on the
Internet at www dot ca gov/ha/bep and keep the RE informed of changes that affect the
contract. The RE will require the contractor to act in accordance with existing contractual
commitments regardless of decertification.
The DLAE will use the PS&E checklist to monitor the City of Arroyo Grande's commitment
to require bidders list information to be submitted to the City of Arroyo Grande from the
awarded prime and subcontractors as a means to develop a bidders list. This monitoring
will only take place if the bidders list information is required to be submitted as stipulated
in the special provisions.
The City of Arroyo Grande will bring to the attention of the DOT through the DLAE any
false, fraudulent, or dishonest conduct in connection with the program, so that DOT can
take the steps (e.g., referral to the Department of Justice for criminal prosecution, referral
to the DOT Inspector General, action under suspension and debarment or PrograYn Fraud
and Civil Penalties rules)provided in§26.109. The City of Arroyo Grande also will consider
similar action under our own legal authorities, including responsibility determinations in
future contracts.
XIV. Overall Goals (§26.45)
Amount of Goal
The City of Arroyo Grande's overall goal for the Federal fiscal year FY 2002/03 is the
following: _% of the Federal financial assistance in FHWA-assisted contracts. This
overall goal is broken down into_%race-conscious and_%race-neutral components.
Methodoloqv
The "Utilizing the Bidders LisY' methodology was used to determine the City of Arroyo
Grande's overall goal for Federal fiscal Year FY 2002/03.
1. DOT-Assisted Contractina Program for FW 2002/03
The following represents the City of Arroyo Grande's projected FHWA funded
contracts and expenditures by work category and corresponding North American
Industry Classification System (NAICS) for FFY 2002/03:
City of Arroyo Grande **DRAFT`*
DBE Program for FFY 2002/03 Page 8 May 2002
m ,
$;�
n :: �i �-�ir{ : �.
4 i �fr5
�Y ����� 1 � " f
�,�
m� �;�r;. �
h.
Engineering Services 541330 $ 185.890 29%
-Tra�c Way Bridge Rail (HBRR) $ 20,890
- Brisco/101 Interchange PA&ED $ 165,000
Roadway Construction 234110 $ 250,000 38%
- East Grand Streetscape (STIP)
Other Heavy Construction 234990 $ 125,000 19%
- Creekside Walk, Phase III (TE)
Bridge & Tunnel Const 234120 $ 88.618 14%
-Traffic Way Bridge Rail (HBRR) $ gg,g�g
���
�,
TOTAL ,,£� $ 649,508 100%
2. Goal-methodoloav
Step l.� Determination of a Base Figure (49 CFR 26.45)
The City of Arroyo Grande elected to utilize the following methodology in
establishing the City of Arroyo Grande's Base Figure of relative DBE availability for
FFY 2002/03.
For the Numerator: DBE Firms in Citv of Arroyo Grande's Bidders List
For the Denominator: All Firms in City of Arroyo Grande's Bidders List
The City of Arroyo Grande will calculate its weighted Base Figure by first
determining the number of ready, willing and able DBEs in its FY 2001/02 Bidders
List by work category, and dividing the number of DBEs by the total number of firms
in the same work category. Through this method, the City of Arroyo Grande can
measure availability by the number of firms that have directly participated in, or
attempted to participate in, City of Arroyo Grande's DOT-assisted contracting in FY
2001/02.
Application of this formula yields the following baseline information:
Number of Readv Willinp and Able DBE's = BASE FIGURE
Number of All Ready, �lling and Able Firms
City of Arroyo Grande **DRAFT**
DBE Progrem for FFY 2002/03 Page 9 May 2002
The Base Figure resulting from this calculation is as follows:
Base Figure = 29(DBEs in 5413301 + . 38(DBEs in 234110) +
Firms in 541330 Firms in 234110 �
19(DBEs in 234990� + . 14(DBEs in 234120j
Firms in 234990 Firms in 234120
BaseFigure = r .29(0) + .38(2) + .19(0) + •14(Ol l
< <�� (22) (�) (0) 1
Base Figure = [ .29(0) + .38(0.09) + .19(0) + .14(0) ]
Base Figure = [ 0 + .0342 + p + 0 ] x 100
Base Figure = [ .0342 ] x 100 = 3%
Step ll.• Adjusting the Base Figure
The Base Figure was not adjusted for FFY 2002/03.
Breakout of Estimated Race-Neutral and Race-Conscious Particioation
Of the overall annual 3% goal for DBE participation, the City of Arroyo Grande projects
meeting 3% of the goal utilizing race-neutral methods, including making efforts to assure
that bidding and contract requirements facilitate participation by DBEs and other small
businesses; unbundling large contracts to make them more accessible to small
businesses; encouraging prime contractors to subcontract portions of the work that they
might otherwise perform themselves;and providing technical assistance,and other support
services to facilitate consideration of DBEs and other small businesses. The remaining 0%
of the goal is anticipated to be accomplished through race-conscience measures, which
includes establishing contract specific goals on contracts with contracting possibilities,
when needed, to meet the City's overall annual DBE goal.
Process
Starting with the Federal fiscal year 2002, the amount of overall goal, the method to
calculate the goal, and the breakout of estimated race-neutral and race-conscious
participation will be required annually by June 1 in advance of the Federal fiscal year
beginning October 1 for FHWA-assisted contracts. Submittals will be to the Caltrans'
DLAE. An exception to this will be if FTA or FAA recipients are required by FTA or FAA
to submit the annual information to them or a designee by another date. FHWA recipients
will follow this process:
Cify of Arroyo Grande **DRAFT**
DBE Program for FFY 2002/03 Page 10 May 2002
Once the DLAE has responded with preliminary comments and the comments have been
incorporated into the draft overall goal information, the City of Arroyo Grande will publish
a notice of the proposed overall goal, informing the public that the proposed goal and its
rationale are available for inspection during normal business hours at the City of Arroyo
Grande's principal office for 30 days following the date of the notice, and informing the
public that City of Arroyo Grande comments will be accepted on the goals for 45 days
following the date ofthe notice.Advertisements in newspapers, minority focus media,trade
publications, and websites will be the normal media to accomplish this effort. The notice
will include addresses to which comments may be sent and addresses (including offices
and websites) where the proposaf may be reviewed.
The overall goal resubmission to the Caltrans DLAE, will include a summary of information
and comments received during this public participation process and City of Arroyo
Grande's responses. This will be due by September 1 to the Caltrans DLAE. The DLAE
will have a month to make a final review so the City of Arroyo Grande may begin using the
overall goal on October 1 of each year.
If there is a design build please refer to Appendix B of this DBE Program.
XV. Contract Goals (§26.51)
The City of Arroyo Grande will use contract goals to meet any portion of the overall goal
the City of Arroyo Grande does not project being able to meet by the use of race-neutral
means. Contract goals are established so that, over the period to which the overall goal
applies, they will cumulatively result in meeting any portion of the overall goal that is not
projected to be met through the use of race-neutral means.
Contract goals will be established only on those DOT-assisted contracts that have
subcontracting possibilities. Contract goais need not be established on every such
contract, and the size of contract goals wili be adapted to the circumstances of each such
contract(e.g., type and location of work, availability of DBEs to perform the particular type
of work). The contract work items will be compared with eligible DBE contractors willing
to work on the project. A determination will also be made to decide which items are likely
to be pertormed by the prime contractor and which ones are likely to be pertormed by the
subcontractor(s). The goal will then be incorporated into the contract documents. Contract
goals will be expressed as a percentage of the total amount of a DOT-assisted contract.
XVI. Transit Vehicle Manufacturers (§26.49)
If DOT-assisted contracts will include transit vehicle procurements, the City of Arroyo
Grande will require each transit vehicle manufacturer, as a condition of being authorized
to bid or propose on transit vehicle procurements, to certify that it has complied with the
requirements of 49 CFR Part 26, Section 49. The City of Arroyo Grande will direct the
transit vehicle manufacturer to the subject requirements located on the Internet at:
http://osdbuweb dot gov/programs/dbe/dbe htm.
City of Arroyo Grande **DRAFT**
DBE Program for FFY 2002/03 Page 11 May 2002
XVII. Good Faith Efforts (§26.53)
Information to be Submitted
The City of Arroyo Grande treats bidders'/offerors' compliance with good faith effort
requirements as a matter of responsiveness. A responsive proposal is meeting all the
requirements of the advertisement and solicitation.
Each solicitation for which a contract goal has been established will require the
bidders/offerors to submit the following information to:
City of Arroyo Grande
Attn: Director of Administrative Services
P.O. Box 550
214 East Branch Street
Arroyo Grande, CA 93421
no later than 4:00 p.m. on or before the fourth day, not including Saturdays, Sundays and
legal holidays, following bid opening:
1. The names and addresses of known DBE firms that will participate in the contract;
2. A description of the work that each DBE will perform;
3. The dollar amount of the participation of each DBE firm participation;
4. Written and signed documentation of commitment to use a DBE subcontractor
whose participation it submits to meet a contract goal;
5. Written and signed confirmation from the DBE that it is participating in the contract
as provided in the prime contractor's commitment; and
6. If the contract goal is not met, evidence of good faith efforts.
Demonstration of Good Faith Efforts
The obligation of the bidder/offeror is to make good faith efforts. The bidder/offeror can
demonstrate that it has done so either by meeting the contract goal or documenting good
faith efforts. Examples of good faith efforts are found in Appendix A to part 26 which is
attached.
The following personnel are responsible for determining whether a bidder/offeror who has
not met the contract goal has documented sufficient good faith efforts to be regarded as
responsive: The City of Arroyo Grande Director of Public Works.
The City of Arroyo Grande will ensure that all information is complete and accurate and
adequately documents the bidder/offeror's good faith efforts before a commitment to the
performance of the contract by the bidder/offeror is made.
City of Arroyo Grande `*DRAFT**
DBE Prog�am for FFY 2002/03 Page 12 May 2002
Administrative Reconsideration
Within 10 days of being informed by the City of Arroyo Grande that it is not responsive
because it has not documented sufficient good faith efforts, a biddeNofferor may request
administrative reconsideration. Bidder/offerors should make this request in writing to the
following reconsideration official:
Mr. Steven Adams, City Manager
City of Arroyo Grande
P.O. Box 550
214 East Branch Street
Arroyo Grande, CA 93421
(805) 473-5404
The reconsideration official will not have played any role in the original determination that
the biddedofferor did not make document sufficient good faith efforts.
As part ofthis reconsideration, the bidderlofferorwill have the opportunityto providewritten
documentation or argument concerning the issue of whether it met the goal or made
adequate good faith efforts to do so. The biddeNofferor will have the opportunity to meet
in person with the reconsideration official to discuss the issue of whether it met the goal
or made adequate good faith efforts to do. The City of Arroyo Grande will send the
biddeNofferor a written decision on reconsideration, explaining the basis forfinding thatthe
bidder did or did not meet the goal or make adequate good faith efforts to do so. The
result ofthe reconsideration process is not administratively appealable to Caltrans, FHWA
or the DOT.
Good Faith Efforts when a DBE is Replaced on a Contract
The City of Arroyo Grande wiil require a contractor to make good faith efforts to replace a
DBE that is terminated or has otherwise failed to complete its work on a contract with
another certified DBE, to the extent needed to meet the contract goal. The prime
contractor is required to notify the RE immediately of the DBE's inability or unwillingness
to perform and provide reasonable documentation.
In this situation, the prime contractor will be required to obtain City of Arroyo Grande prior
approval of the substitute DBE and to provide copies of new or amended subcontracts, or
documentation of good faith efforts. If the contractor fails or refuses to comply in the time
specified, the City of Arroyo Grande contracting office will issue an order stopping all or
part of payment/work until satisfactory action has been taken. If the contractor still fails to
comply, the contracting officer may issue a termination for default proceeding.
City of Arroyo Grande '*DRAFT**
DBE P�ogram for FFY 2002/03 Page 13 May 2002
VXIII. Counting DBE Participation (§26.55)
The City of Arroyo Grande will count DBE participation toward overall and contract goals
as provided in the contract specifications for the prime contractor, subcontractor, joint
venture partner with prime or subcontractor, or vendor of material or supplies. See the
Caltrans' Sample Boiler Plate Contract Documents previously mentioned. Also, refer to
XI, A. "After Contract Award."
XIX. Certification (§26.83(a))
The City of Arroyo Grande ensures that only DBE firms currently certified on the Caltrans'
directory will participate as DBEs in our program.
XX. Information Collection and Reporting
Bidders List
The City of Arroyo Grande will create and maintain a bidders list, consisting of information
about all DBE and non-DBE firms that bid or quote on its DOT-assisted contracts. The
bidders list will include the name, address, DBE/non-DBE status, age, and annual gross
receipts of firms.
Monitoring Payments to DBEs
Prime contractors are required to maintain records and documents of payments to DBEs
for three years following the pertormance of the contract. These records will be made
available for inspection upon request by any authorized representative of the City ofArroyo
Grande, Caltrans, or FHWA. This reporting requirement also extends to any certified DBE
subcontractor.
Payments to DBE subcontractors will be reviewed by the City of Arroyo Grande to ensure
that the actual amount paid to DBE subcontractors equals or exceeds the dollar amounts
stated in the schedule of DBE participation.
Re�orting to Caltrans
The City of Arroyo Grande's final utilization of DBE participation will be reported to the
DLAE using Exhibit 17-F of the Caltrans' LAPM.
Confidentialitv
The City of Arroyo Grande will safeguard from disclosure to third parties information that
may reasonably be regarded as confidential business information, consistentwith Federal,
state, and local laws.
City of Arroyo Grande '*DRAFT*'
DBE Prog�am for FFY 2002/03 Page 14 May 2002
This Disadvantaged Business Enterprises Program is approved by:
Steven Adams Date
City Manager
This Disadvantaged Business Enterprises Program is accepted by:
Jerald T. Gibbs Date
Caltrans District 5
Local Assistance Engineer
City ofArroyo Grande "DRAFT**
DBE Program for FFY 2002/03 Page 15 May 2002
ATTACHMENT A
ORGANIZATIONAL CHART
THE ELECTORS
MAYOR AND
CITY COUNCIL
CITY MANAGER
Steven Adams
PUBLIC WORKS DEPARTMENT
Don Spagnolo, P.E.
Director/City Engineer/DBELO
Michael E. Linn, P.E. JiII E. Peterson
Assistant City Engineer/ Sr. Consultant Engineer/
DBE Support Staff DBE Su
pport Staff
City of Arroyo Grande **DRAFT**
DBE Proqram for FFY 2002/03 Attachment A -Page 1 May 2002
APPENDIX A TO PART 26
GUIDANCE CONCERNING GOOD FAITH EFFORTS
I. When, as a recipient, you establish a contract goal on a DOT-assisted contract, a
bidder must, in order to be responsible and/or responsive, make good faith efforts
to meet the goal. The bidder can meet this requirement in either of two ways. First,
the bidder can meet the goal, documenting commitments for participation by DBE
firms sufficient for this purpose. Second, even if it doesn't meet the goal, the bidder
can document adequate good faith efforts. This means that the bidder must show
that it took all necessary and reasonable steps to achieve a DBE goal or other
requirement of this part which, by their scope, intensity, and appropriateness to the
objective, could reasonably be expected to obtain sufficient DBE participation, even
if they were not fully successful.
II. In any situation in which you have established a contract goal, part 26 requires you
to use the good faith efforts mechanism of this part. As a recipient, it is up to you
to make a fair and reasonable judgment whether a bidder that did not meet the goal
made adequate good faith efforts. It is important for you to consider the quality,
quantity, and intensity of the different kinds of efforts that the bidder has made. The
efforts employed by the bidder should be those that one could reasonably expect
a bidder to take if the bidder were actively and aggressively trying to obtain DBE
participation sufficient to meet the DBE contract goal. Mere �ro forma efforts are
not good faith efforts to meet the DBE contract requirements. We emphasize,
however, that your determination concerning the sufficiency of the firm's good faith
efforts is a judgment call: meeting quantitative formulas is not required.
III. The Department also strongly cautions you against requiring that a bidder meet a
contract goal (i.e., obtain a specified amount of DBE participation) in order to be
awarded a contract, even though the bidder makes an adequate good faith efforts
showing. This rule specifically prohibits you from ignoring bona fide good faith
efforts.
IV. The following is a list of types of actions which you should consider as part of the
bidder's good faith efforts to obtain DBE participation. It is not intended to be a
mandatory checklist, nor is it intended to be exclusive or exhaustive. Other factors
or types of efforts may be relevant in appropriate cases.
A. Soliciting through all reasonable and available means (e.g. attendance at
pre-bid meetings, advertising and/or written notices) the interest of all
certified DBEs who have the capability to perform the work of the contract.
The bidder must solicit this interest within sufficient time to allow the DBEs
to respond to the solicitation. The bidder must determine with certainty ifthe
DBEs are interested by taking appropriate steps to follow up initial
solicitations.
City of Arroyo Grande **DRAFT**
DBE Program for FFY 2002/03 Appendix A - Page 1 May 2002
B. Selecting portions of the work to be performed by DBEs in order to increase
the likelihood that the DBE goals will be achieved. This includes, where
appropriate, breaking outcontractwork items into economicallyfeasible units
to facilitate DBE participation, even when the prime contractor might
otherwise prefer to perform these work items with its own forces.
C. Providing interested DBEs with adequate information about the plans,
specifications, and requirements of the contract in a timely manner to assist
them in responding to a solicitation.
D. (1) Negotiating in good faith with interested DBEs. It is the bidder's
responsibility to make a portion of the work available to DBE subcontractors
and suppliers and to select those portions of the work or material needs
consistent with the available DBE subcontractors and suppliers, so as to
facilitate DBE participation. Evidence of such negotiation includes the
names, addresses, and telephone numbers of DBEs that were considered;
a description of the information provided regarding the plans and
specifications for the work selected for subcontracting; and evidence as to
why additional agreements could not be reached for DBEs to perform the
work.
(2) A bidder using good business judgment would consider a number of
factors in negotiating with subcontractors, including DBE subcontractors,and
would take a firm's price and capabilities as well as contract goals into
consideration. However, the fact that there may be some additional costs
involved in finding and using DBEs is not in itself sufficient reason for a
bidder's failure to meet the contract DBE goal, as long as such costs are
reasonable. Also, the ability or desire of a prime contractor to perform the
work of a contract with its own organization does not relieve the bidder of the
responsibility to make good faith efforts. Prime contractors are not, however,
required to accept higher quotes from DBEs if the price difference is
excessive or unreasonable.
E. Not rejecting DBEs as being unqualified without sound reasons based on a
thorough investigation of their capabilities. The contractor's standing within
its industry, membership in specific groups, organizations, or associations
and political or social affiliations (for example union vs. non-union employee
status) are not legitimate causes for the rejection or non-solicitation of bids
in the contractor's efforts to meet the project goal.
F. Making efforts to assist interested DBEs in obtaining bonding, lines of credit,
or insurance as required by the recipient or contractor.
G. Making efforts to assist interested DBEs in obtaining necessary equipment,
supplies, materials, or related assistance or services.
City of Arroyo Grande `*DRAFT**
DBE Proqram for FFY 2002/03 Appendix A -Page 2 May 2002
H. Effectively using the services of available minority/women community
organizations; minority/women contractors'groups; local, state, and Federal
minority/women business assistance o�ces; and other organizations as
allowed on a case-by-case basis to provide assistance in the recruitment
and placement of DBEs.
V. In determining whether a bidder has made good faith efforts, you may take into
account the performance of other bidders in meeting the contract. For example,
when the apparent successful bidderfails to meet the contract goal, but others meet
it, you may reasonably raise the question of whether, with additional reasonable
efforts, the apparent successful bidder could have met the goal. If the apparent
successful bidder fails to meet the goal, but meets or exceeds the average DBE
participation obtained by other bidders, you may view this, in conjunction with other
factors, as evidence of the apparent successful bidder having made good faith
efforts.
City of Arroyo Grande **DRAFT**
DBE Program for FFY 2002/03 Appendix A -Page 3 May 2002
APPENDIX B
TO BE USED FOR DESIGN-BUILD CONTRACTS
The following are hereby incorporated into the Agency's Disadvantaged Business
Enterprise (DBE) Program:
II. Objectives /Policy Statement (§§26.1, 26.23)
At the end of the first paragraph, add the following:
The Agency recognizes that certain modifications are necessary to adapt the program for
use in connecfion with design-build contracts, and has therefore established certain
procedures applicable to design-build DBE contracts under fhe DBE Program. Public
Contract Code Section 4109 requires subcontractors to be identified by the prime
contractor for the sublefting or subcontracting of any portion of the work in excess of
one-half of 1 percent of the prime cont�acto�'s total bid. Exceptions are only in the cases
of public emergency or necessity, and then only after a finding reduced to writing as a
public record of the awarding authority sefting forth the facts constituting the emergency
or necessity. The written public record of the awarding authority/Agency as fo either
emergency or necessity is attached hereto (See Appendix C for sample).
XIII. Monitoring and Enforcement Mechanisms (§26.37)
At the end of the first paragraph below "After Contract Award", add the following
paragraph:
After Design-Build Contract Award
As described in the Section entitled "GOOD FAITH EFFORTS"below, each proposer for
an Agency design-build contract will be required to submit a DBE Performance P/an as
part of a responsive proposal. Following award of a design-build contract and during both
the design and construction portions of the project, the design-build contractor will be
required to submit documentation, in the form of progress reports described below, to show
that the design-build contractor is meeting the contract goal for the project, or if the goal
is not being met, the design-build contractormust submit satisfactory evidence fhat it has
made good faith efforts, in accordance with that Section, to meet the goaL Evidence of
good faith efforts, as described in 49 CFR Part 26 Section 26.5349 and Appendix A, will
be monitored by the Agency throughout the duration of the design-build project.
City of Arroyo Grande *`ORAFT**
DBE P�ogram for FFY 2002/03 Appendix B-Page 1 May 2002
__ _
At the end of the first paragraph below "Preconstruction Conference", add the following
sentence:
The contractor will promptly provide the Agency with the information required by the fomt
entit/ed"Local Agency DBE lnformation"upon se/ecfion of any DBE o�other subcontractor
not p�eviously identified by the design-build contractor. During the course of the cont�act,
differences musf be explained and resolved by either making corrections or requesting a
substitution.
At the end of the fourth paragraph below "Construction Contract Monitorina", add the
following paragraph:
The contracto�will provide DBE Progress Reports to the Agency with each invoice and will
provide an annual report on or before August 1 of each year of the design-build contract.
Each report must also include a narrative summary stating whether the contractor is on
target with respect to the DBE goa/set forth in the design-build contract, whetherthe goal
has been exceeded(sfafing the amount of the excess), orwhetherthe contractoris behind
target (stating the amount of the deficit).
XVII. Good Faith Efforts (§26.53)
At the end of the third paragraph below "Information to be Submitted", add the following
items:
7. A DBE Performance Plan containing a detailed description of the design-build
contractor's plannedmethodologyforachievingtheDBEgoalstatedintheconfract,
including a description of the good faith efforts the design-build contractor intends
to undertake to achieve that goal.
8. A design-build proposal must also include an a�davit that the proposer will either
attain the DBE goals for the design-build contract or will exercise good faith efforts
to do so.
At the end of the first paragraph below "Demonstration of Good Faith Efforts", add the
following sentence:
lf it is a design-build cont�act, each contractor proposing will be �equired to submit DBE
Pertormance Plan as part of a responsive proposal and good faith efforts.
This Disadvantaged Business Enterprises Program for design-build contracts is approved
by:
Steven Adams Date
City Manager
City of Arroyo Grande **DRAFT*•
DBE Piogram for FFY 2002/03 Appendix 8-Page 2 Ma 2002
Y
This Disadvantaged Business Enterprises Program for design-build contracts is accepted
by:
Jerald T. Gibbs Date
Caltrans District 5
Local Assistance Engineer
City of Arroyo Grande **DRAFT**
DBE Prog�am for FFY 2002/03 Appendix B-Page 3 May 2002
r�. �nr�nt�ri i ivrv t�r r� „c� �� . ���. -����-. . .. ...' '-- ----- �
Attachment 3
PUBLIC NOTICE
CITY OF ARROYO GRANDE
NOTICE IS HEREBY GIVEN that the City of Arroyo Grande has established an Overall
Annual Disadvantaged Business Enterprise Goal, applicable to contracting opportunities
scheduled to be awarded during the period of October 1, 2002 through September 30,
2003. The City of Arroyo Grande's proposed Overall Annual Goal and its rationale were
developed in response to U.S. Department of Transportation's New Disadvantaged
Business Enterprise Program Final Rule (49 CFR Part 26)and are available for inspection
for thirty (30) days following the date of this Notice, from 8:00 a.m. to 5:00 p.m., Pacific
Daylight Time, Monday through Friday, at our principal place of business located at:
City of Arroyo Grande
Office of Administrative Services
214 East Branch Street
Arroyo Grande, California 93420
Phone: (805) 473-5400
Web Address: www.arroyogrande.org
Comments wil I be accepted on the Goal for forty-five (45) days from the date of this Notice.
Comments can be forwarded to the City of Arroyo Grande at the above stated address or
to Jerald T. Gibbs, District Local Assistance Engineer, Caltrans District 5, 50 Higuera
Street, San Luis Obispo, California 93401.
Dated at , California, this day of , 2002.
/s/
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of AROyo Grande will hold a Pubiic Hearing on
the following project: �
CASE NO. Amended Conditional Use Permit Case No. 02-002 '
APPLICANT: Central Coast Real Estate Development, Inc.
LOCATION: 597 Camino Mercado
PROPOSAL: To amend Conditional Use Permit 01-010 to convert twenty (20) one-
bedroom units to two bedroom units of an approved 60-unit senior
apartment complex.
ENVIRONMENTAL
DETERMINATION: Categorical Exemption
REPRESENTATIVE: Steven Puglisi,AIA
The City Council will consider an application for an Amended Conditional Use Permit to convert twenty (20)
one-bedroom units to all two-bedroom units of a proposed 60-unit senior apartment compiex and a 3,000
square foot senior recreation center.
In compliance with the Califomia Environmental Quality Act, the Communiry Development Department has
detertnined that the proposed project is categorically exempt under Section 15305 of the CEQA Guideiines.
Any person affected or concemed by this application may submit written comments to the Community
Development Department before the City Council hearing, or appear and be heard in support of or
opposition to the project and the environmental impacts at the time of hearing.
Any person interested in the proposals can contact the Community Development Department at 214 E.
Branch Street,Arroyo Grande, California, during normal business hours (8:00 A.M. to 5:00 P.M.).
If you challenge an item in court,you may be limited to raising only those issues you or someone else raised at the
Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to,the
public hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the
legislative body for which the notice was given.
Date and Time of Hearing: Tuesday, May 28, 2002,at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch SVeet
Arroyo Grande,Califomia 93420
',� �,�, I.Cm2�,
Kelly tmore Director of Administrative ServiceslDeputy City Clerk
Publish 1T, Friday, May 17, 2002
O� p,ilROYpC
�
FINCOflPORATED 90 MEMORANDUM
U in
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4�/FORN�
TO: CITY COUNCIL
FROM: (��, ROB STRONG
�� COMMUNITY DEVELOPMENT DIRECTOR
gy; `�_ .� , KELLY HEFFERNON
�C� ASSOCIATE PLANNER
SUBJECT: AMENDED CONDITIONAL USE PERMIT CASE NO. 02-002;
AMENDMENT TO CONDITIONAL USE PERMIT 01-010 TO
CONVERT 20 ONE-BEDROOM UNITS TO TWO-BEDROOM UNITS;
579 CAMINO MERCADO; CENTRAL COAST REAL ESTATE
DEVELOPMENT
DATE: MAY 28, 2002
RECOMMENDATION:
The Planning Commission recommends the Council adopt a Resolution approving
Amended Conditional Use Permit Case No. 02-002.
FUNDING:
No fiscal impact.
PROJECT LOCATION:
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CITY COUNCIL
ACUP 02-002
MAY 28, 2002
PAGE 2
BACKGROUND:
The City Council approved Conditional Use Permit 01-010 on January 22, 2002 to construct
a 60-unit senior apartment complex and 3,000 square foot senior recreation center (see
Attachment 1 for Council meeting minutes). The applicant has since determined that the
financial feasibility of the project is contingent upon converting the previously approved 20
one-bedroom units to two-bedroom units.
The Planning Commission considered the amendment on May 7, 2002 and recommended
the Council approve the conversion to all two-bedroom units (see Attachment 2 for
Commission meeting minutes).
DISCUSSION:
Traffic
Based on the San Diego Association of Governments Trip Generation Manual, the
proposed amendment will not affect the number of trips generated. The Manual estimates
trip generation based on the number of dwelling units and does not consider the number of
bedrooms per unit in the calculation.
Parkin
The proposed amendment will not change the exterior appearance or add square footage to
the project. Modifications will be made solely to the interior of the one-bedroom units to
provide a second bedroom. The proposed amendment will, however, require further
reduction in the required number of parking spaces as shown in the table below.
PARKING REQUIREMENTS
Required Number of Parking Proposed Number of
Spaces Parking Spaces
2 bedroom units (60 1 covered space per unit and
units): 0.5 uncovered space per unit
(60 covered and 30 uncovered
spaces)
Visitor Parking: 0.5 uncovered space per unit
(30 uncovered spaces)
Subtotal: 60 covered and 60
uncovered spaces (120
spaces)
3,000 square foot Senior 1 parking space for 50 square
Center feet of floor area designated
for public assembly (40
spaces, assuming 2,000
square feet is used for public
assembly)
--------------------- ---------------
TOTAL: 160 total parking spaces (60 141 total parking spaces
covered and 100 uncovered) (96 covered and 44
uncovered)
CITY COUNCIL
ACUP 02-002
MAY 28, 2002
PAGE 3
A total of 160 parking spaces are required per the Development Code for this project, and
141 are proposed. The original project was approved with a deficit of 9 parking spaces, and
the applicant is requesting an exception for an additional 10 spaces for a total of 19 parking
spaces.
The Development Code allows up to a 30% reduction in the required number of parking
spaces for common parking facilities with an approved Conditional Use Permit. The
reduction requires a parking study that clearly shows that the shared uses (the residential
units and the recreation center) have different hours of operation that do not conflict. The
applicant is requesting an exception to the required number of parking spaces based on this
provision, and provides justification with the parking study submitted for the original CUP
(Attachment 3).
ENVIRONMENTAL ASSESSMENT:
Staff has reviewed this project in compliance with the California Environmental Quality Act
(CEQA) Guidelines and has determined that the project is categorically exempt per CEQA
Guidelines Section 15305.
ALTERNATIVES:
The following alternatives are presented for Council consideration:
1. Approve the Planning Commission and staffs recommendation and adopt the
resolution;
2. Modify th� Planning Commission's recommendation and adopt the resolution;
3. Take tentative action to deny the project application and direct staff to prepare the
appropriate resolution for City Council action; or
4. Provide other direction to staff.
If the Council selects alternative 3, staff will return with the appropriate resolution at a later
meeting.
Attachments:
Resolution approving Amended Conditional Use Permit 02-002
Exhibit A: Conditions of Approval
Exhibits 61 — B5: Project Plans
1. City Council Meeting Minutes of January 22, 2002
2. Planning Commission Meeting Minutes of May 7, 2002
3. Parking Demand Analysis (dated 10/05/01)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING AMENDED
CONDITIONAL USE PERMIT CASE NO. 02-002, LOCATED
AT 579 CAMINO MERCADO, APPLIED FOR BY CENTRAL
COAST REAL ESTATE DEVELOPMENT, INC.
WHEREAS, the City Council approved Conditional Use Permit Case No. 01-010 on
January 22, 2002 to construct a 60-unit senior apartment complex and 3,000 square foot
senior recreation center; and
WHEREAS, the City Council of the City of Arroyo Grande has considered Amended
Conditional Use Permit Case No. 02-002, filed by Central Coast Real Estate
Development, Inc. to modify Conditional Use Permit Case No. 01-010 by converting the
20 one-bedroom apartment units to finro-bedroom units; and
WHEREAS, the City Council has held a public hearing on this application in accordance
with the City Code; and
WHEREAS, the City Council has found that this project is consistent with the General
Plan and the environmental documents associated therewith; and
. WHEREAS, the City Council has reviewed this project in compliance with the California
Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande
Rules and Procedures for Implementation of CEQA and has determined that the project is
categorically exempt per CEQA Guidelines Section 15305; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
FINDINGS FOR APPROVAL
Conditional Use Permit Findings:
1. The proposed use is permitted within the Professional Commercial (P-C) District of
the Oak Park Acres Planned Development (PD 1.1) pursuant to Section 9-03.050
of the Development Code, and complies with all applicable provisions of the
Development Code, the goals and objectives of the Arroyo Grande General Plan,
and the development policies and standards of the City.
2. The proposed use will not impair the integrity and character of the district in which
it is to be established or located because the proposed use is similar to
surrounding uses.
3. The site is suitable for the type and intensity of use or development that is
proposed because all the necessary easements, circulation, parking and setbacks
would be provided.
4. There are adequate provisions for water, sanitation, and public utilities and
services to ensure the public health and safety.
__- _ __
RESOLUTION NO.
PAGE 2
5. The proposed use will not be detrimental to the public health, safety, or welfare, or
materially injurious to properties and improvements in the vicinity because the
proposed project would not create adverse environmental impacts.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby approves Amended Conditional Use Permit Case No. 02-002, with the
above findings and subject to the conditions as set forth in Exhibit "A", attached hereto
and incorporated herein by this reference.
On motion by Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this day of 2002.
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
AMENDED CONDITIONAL USE PERMIT CASE NO. 02- 002
Central Coast Real Estate Development, Inc.
579 Camino Mercado
COMMUNITY DEVELOPMENT DEPARTMENT
GENERAL CONDITIONS
This approval authorizes an amendment to Conditional Use Permit Case No. 01-010 to
convert twenty one-bedroom units to two-bedroom units. The total number of units
originally approved (sixty) remains unchanged. All sixty units are now two-bedroom.
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The applicant shall comply with all conditions of approval for Conditional Use
Permit Case No. 01-010 and Amended Conditional Use Permit Case No. 02-002.
3. This application shall automatically expire on May 28, 2004 unless a building
permit is issued. Thirty (30) days prior to the expiration of the approval, the
applicant may apply for an extension of one (1) year from the original date of
expiration.
4. Development shall occur in substantial conformance with the plans presented to
the City Council at the meeting of May 28, 2002, and marked Exhibits "B1 — B5".
Setbacks, lot coverage, and floor area ratios shall be as shown on the
development plans, except as specifically modified by these conditions.
5. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because of
the issuance of said approval, or in anyway relating to the implementation thereof,
or in the alternative, to relinquish such approval. The applicant shall reimburse the
City, its agents, o�cers, or employees, for any court costs and attorney's fee's
which the City, its agents, officers or employees may be required by a court to pay
as a result of such action. The City may, at its sole discretion, participate at its
own expense in the defense of any such action but such participation shall not
relieve applicant of his/her obligations under this condition.
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CITY COUNCIL MINUTES
JANUARY 22, 2002 ATTACHMENT 1
PAGE 3
Consideration of Payment to Utility Companies for Work on the Oak Park
Boulevard Widening Project, Project PW-00-01.
tion: 1) Authorized payments that total $101,800 to affected utility companies
incl 'ng Pacific Gas & Electric ($80,500), Pacific Bell ($14,800), and Charter
Commu ' ations ($6,500) for design and construction services on the Oak Park
Boulevard 'dening Project; and 2) Authorized the City Manager to approve
change orders t to exceed the contingency of $10,800 for use only if needed
for unanticipated dergrounding costs during the construction phase of the
project.
8.i. Authorization to Refun pplication Fees for the Arroyo Grande Village
Improvement Association 'stmas Caroling in the Village.
Action: Considered and approve equest to refund the fee for Temporary Use
Permit 01-029.
8.j. Consideration of EIR Consultant Se 'ces Agreement, Creekside Center
Project.
Action: 1) Approved the Consultant Services eement; and 2) Approved the
ApplicanYs Agreement.
AYES: Lubin, Ferrara, Dickens, Runels
NOES: None
ABSENT: Lady
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declare to be
passed.
9. PUBLIC HEARING
9.a. Consideration of Conditional Use Permit Case No. 01-010 to Construct a 60-
Unit Senior Apartment Complex and a 3,000 Square Foot Senior Recreation
Center.
Community Development Director Strong presented the staff report. He explained that
the Council previously considered this project on December 11, 2001 and continued the
public hearing to request staff to prepare policy language regarding financial assistance
from the City's Affordable Housing In-Lieu Fund and park fee waivers. The Planning
Commission recommended the Council adopt a Resolution adopting a mitigated
negative declaration, instructing the Director of Administrative Services to file a Notice
of Determination, and approving Conditional Use Permit Case No. 01-010. Staff further
recommended the Council review the information provided regarding affordable hosing
assistance allocation for the proposed project and authorize housing funding assistance
in the amount of $40,700; and review the information provided regarding the applicanYs
request for park fee waivers and authorize a fee waiver of $3,985 of the Community
Center Impact Fees and fee credit of$39,671.84 for Park Development Fees.
CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 4
Mayor Pro Tem Runels opened the Public Hearing and stated all members of the public
were invited to come forvuard and speak on the matter.
Ray Abdun-Nur, 955 Via Las Aguilas, stated he had spoken on the issue previously. He
said the main concern of the Homeowners Association was the impact of increased
traffic and safety of the senior citizens. He made several suggestions and requested
the Council reconsider the traffic issues. He also stated he would like to see a concrete
tile roof on the project in order to better blend in with the surrounding buildings and to
eliminate a fire hazard as the building backs up to wooded open space.
Earl Paulding, 232 La Cresta Drive, spoke in support of senior housing in this area. He
said persons inquiring about senior housing have approached him. He spoke of the
non-profit corporation that was formed to operate a senior center within the project.
Jerre Sumpter, 575 Via Las Aguilas, stated he would ask what can be assured with
regard to tra�c safety. He referred to Camino Mercado from Rancho Parkway to W.
Branch and the number of driveways along the stretch of road. He wanted to know
what could be done to ensure traffic moves safely. He also requested consideration for
a tile roof on the project, referring to all similar surrounding commercial buildings in
order to provide for a comparable visual effect.
Gary Young, 2850 Mesa Alta Lane, applicant, referred to his written correspondence
included in the staff report and requested a further reduction in the park fees above
staff's recommendation; requested an increase in the affordable housing in-lieu fee
allocation due to the fact that 25% of the units were being allocated to moderate income
seniors; and requested more clarification and a commitment from the City with regard to
the amount and timing of reimbursement from the Tra�c Signalization Fund for the
traffic signal required to be installed.
Hearing no further public comments, Mayor Pro Tem Runels closed the Public Hearing.
Council Member Lubin asked questions of the applicant regarding the proposed roof
material; commented that in terms of traffic, any issues that arise could be brought to
the Traffic Commission to consider potential parking restrictions or red-curbs; and asked
about the formulas used for calculating the affordable housing allocation and park fee
waiver.
Council Member Ferrara also asked questions of the applicant regarding the proposed
roof material and strongly suggested that concrete tile or flat concrete look-alike tile
would be more accepted and look more pleasing aesthetically.
Mr. Young stated the Architectural Review Committee had unanimously agreed with the
proposed craftsman-style theme for the project. He stated a tile roof would not be
compatible with that type of theme. He stated that the roof would have the appearance
CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 5
of a shingle roof for architectural relief and would blend in with the surrounding
landscape.
Council Member Ferrara referred to the signalization issue and asked if there was a
composite traffic plan for Camino Mercado. He asked for clarification that when other
approved projects are built, they would also contribute their fair share for the signal.
Public Works Director Spagnolo replied yes, that through an agreement the applicant
would be reimbursed for its costs.
Council Member Ferrara stated that given the variables on Camino Mercado, increased
circulation with this project, the Kolbo project, and the Cool project, he could not ignore
the increase in traffic, despite the installation of the signal. He suggested the need to
start focusing on a comprehensive traffic plan for this road in order to ease the
additional traffic burden. Director Spagnolo agreed and mentioned some of the overall
concepts that have been addressed in the Brisco/Hwy 101 Project Study Report.
Council Member Ferrara asked questions of Parks, Recreation, and Facilities Director
Hernandez regarding waiving of park fees and agreed with the approach used to
calculate a waiver for this project.
Council Member Ferrara concluded by stating he was hoping for better architectural
blending with regard to roofing material; expressed that the traffic issue is a concern;
commented that congestion within the urban core is going to intensify; and a traffic plan
is needed to address these issues. He stated that with regard to the safety issue, he
was not as concerned with this proposal as with the previously proposed p�oject, as this
would not be an assisted living facility and steps had been taken to reduce the grade.
He agreed there was a need for moderate-income senior housing and a place for
seniors to meet. He favored approving the fee waivers as recommended.
Council Member Dickens agreed that the cumulative traffic impact would definitely need
to be addressed. He believed that this project had other factors that outweigh other
issues, and referred to conditions of approval #63 which addresses street widening;
#66 regarding the requiremenYfor installation of a traffic signal; and #67 requiring the
installation of curb and sidewalk. After asking for clarification regarding the sample roof
material and the difference between the 35 and 40-year roof, he expressed a desire that
the roof show more definition. He commented that with regard to the park fees, the City
could collect park improvement fees over the next ten years and not be able to build a
facility as proposed by the applicant. He stated he would favor a 100% waiver of the
park fees and urged the Council to reconsider. He supported staffs recommendation
regarding the housing in-lieu fee allocation and had no issue with the traffic signal
reimbursement agreement if the applicant could work the details out with staff.
Mayor Pro Tem Runels referred to condition of approval #13, which states the
development shall be restricted to senior citizens ages 55 and older, and asked if both
CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 6
spouses have to be 55 or older. Director Strong stated that the intent of the condition
was that one person qualifies.
Mayor Pro Tem Runels spoke about the water neutralization program and commented
that most facilities in the City had been retrofitted. He suggested that the City require
an in-lieu payment instead. Director Spagnolo replied that the City offers the applicant
the ability/option to pay a fee or to retrofit.
Council Member Lubin asked when the applicant would be reimbursed for the traffic
signal expenses. Director Spagnolo responded that those details would be negotiated
in the Tra�c Signal Reimbursement Agreement. City Attorney Carmel suggested that
perhaps the Council would like to set parameters for reimbursement. Discussion
ensued on the matter.
There was further discussion on the difference between the park development and park
improvement fees and what they are used for and clarification of existing policies and
procedures on fee waivers.
Council Member Lubin stated that he could support some increase in the waiver, but not
a 100% waiver of the park fees; he supported the affordable housing fee allocation,
however, he felt it was prudent for the Council to direct how the reimbursement was
paid and suggested a "pay as you go" method of reimbursement; agreed that the
concerns expressed about the roof material were valid, however a 40 year composite
roof is good, provides good definition, and would blend in; agreed regarding the need to
look at concerns with traffic as the project moves forward; commented that the sooner
the project gets moving, the sooner the signal would be installed; and strongly
recommended the painting of a center line along Camino Mercado. He supported the
project as proposed.
Council Member Ferrara expressed concern with altering the policy with regard to fee
waivers and supported allowing the applicant to use the protest process currently in
effect. Discussion ensued about the protest procedure and suggestions for setting a
specified time of reimbursement to the applicant for the installation of the traffic signal.
Staff was directed to include a two (2) year term in the Traffic Signal Reimbursement
Agreement.
City Manager Adams suggested adding a condition to the project regarding the senior
center, which would require the applicant to enter into an agreement with the entity in
charge of the operation of such a center. City Attorney Carmel stated that subject to the
applicanYs approval, the condition could read as follows: "Condition #83. Senior Center
Aqreement. Prior to issuance of a Certificate of Occupancy, the applicant shall enter
into an agreement with a private, non-profit entity or public entity for the operation of the
Senior Center within the project for the maximum benefit of the Arroyo Grande and
South County senior citizen community. The Agreement shall have a minimum term of
CITY COUNCIL MINUTES
JANUARY 22, 2002
PAGE 7
ten (10) years and shall be subject to the approval of the City of Arroyo Grande City
Manager and City Attorney."
Mr. Young agreed to added Condition #83, as proposed.
Council Member Lubin moved to 1) Approve a Resolution, as amended to add
Condition #83, adopting a mitigated negative declaration, instructing the Director of
Administrative Services to file a Notice of Determination, and approving Conditional Use
Permit Case No. 01-010, located at 579 Camino Mercado, applied for by Central Coast
Real Estate Development, Inc., 2) Authorize housing funding assistance in the amount
of $40,700; and 3) Authorize a fee waiver of $3,985 of the Community Center Impact
Fees and fee credit of $39,671.84 for Park Development Fees. Council Member
Ferrara seconded the motion.
CONTINUED BUSINESS
Non
11. NE USINESS
11.a. Propos Process for Traffic Way Area Strategic Plan.
City Manager Adam presented the staff report. He explained that staff had started to
identify a number of is es and needs of existing businesses on Traffic Way, including
parking, traffic, and abili for expansion. He explained the purpose of the Strategic
Plan was to facilitate reten n and expansion of existing businesses on Tra�c Way,
which is a primary objective o e City's economic development strategy and program,
and identify options for land u s and redevelopment opportunities. Community
Development Director Strong furt r explained that a portion of Traffic Way is
designated as Mixed Use and explaine he process may include streetscape ideas and
design guidelines.
Mayor Pro Tem Runels stated that every busi ss and property owner on Traffic Way
should be notified prior to any meetings. City anager Adams explained that the
process would be more focused due to smaller group eetings.
Council Member Lubin asked about the status of desi engineering for E. Grand
Avenue. Director Strong replied that a presentation on the . Grand Avenue Master
Plan was scheduled for the February 12�' Council meeting.
Mayor Pro Tem Runels opened up the item for public comment, and on hearing hone,
brought the issue back to Council for consideration.
Council directed staff to proceed with the proposed Traffic Way Area Stra gic Plan
process.
ATTACHMENT 2
MINUTES DRAFT
REGULAR MEETING OF THE
CITY OF ARROYO GRANDE PLANNING COMMISSION
MAY 7, 2002
CALL TO ORDER
The Arroyo Grande Planning Commission met in regular session with Chair Costello
presiding. Present were Commissioners, Brown, Fowler, Guthrie, and Keen. Also
in attendance were staff inembers Associate Planner Kelly Heffernon and Public
Works Assistant Engineer, Rodger Olds. Community Development Director, Rob
Strong, was absent.
APPROVAL OF MINUTES — The minutes of April 2, & 16, 2002 were unanimously
approved as written with a 4/0 voice vote; Commissioner Brown being absent at
the meeting of April 2, and Chair Costello being absent at the meeting of April 16,
2002.
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
PUBLIC HEARING ITEM — AMENDED CONDITIONAL USE PERMIT CASE NO. 02-
002; APPLICANT — CENTRAL COAST REAL ESTATE DEVELOPMENT, INC;
LOCATION — 597 CAMINO MERCADO. Staff report by Kelly Heffernon.
Ms. Heffernon presented the staff report explaining that City Council approved this
project in January 2002. The proposed amendment to convert the one-bedrooms
to two-bedrooms will not affect the footprint, square footage, or exterior
appearance of the apartments, and will not alter the trip generation discussed in the
original traffic analysis. The primary impact of this amendment will be to the
parking requirements and the need for a larger reduction in the required number of
parking spaces. She further explained the parking requirements per the
Development Code and stated that the original project was approved with a
reduction of 9 spaces, and the applicant is now requesting an exception for an
additional 10 spaces.
PUBLIC HEARING
Gary Young, Applicant, in answer to questions from the Planning Commission said:
• Trip Generation reports are estimated based on the number of dwelling units not the
number of bedrooms.
• Parking - we have 120 spaces or two spaces per unit and the remainder are for the
senior center. The residential units and the recreation center will have different
hours of operation. Other cities use 0.5 parking spots per residential unit for "elderly
housing".
• We still have 15 residential units (25% of the total number of units) reserved as
moderately affordable units, but now they are all two-bedroom units.
• Modifications will be made solely to the interior of the units and the exterior or
square footage will not change. The landscaping plan is also the same.
MINUTES PAGE 2
PLANNING COMMISSION
MAY 7, 2002
• The difference in rent between the one bedroom and two bedroom on the
moderate affordable units will be S 122.00 per month
END PUBLIC HEARING
Commissioner Guthrie commented that he believed that there would be adequate
parking with shared parking uses of the senior center and the residential units.
Commissioner Keen asked for clarification on the covered and uncovered parking
for the senior center and residential.
Mr. Young explained that the parking spaces for the senior center would be marked
to differentiate from the residential spaces and pointed out where the covered and
uncovered spaces would be.
Commissioner Fowler said she had visited other senior group meetings and she
believed that they are overparked for seniors and that this project would have
plenty of parking for both the residents and the senior center.
Commissioner Brown said he was comfortable with the requested changes and if
there was a parking problem in the future it could be revisited.
Commissioner Guthrie made a motion, seconded by Commissioner Fowler, to
recommend approval to City Council of the Amended Conditional Use Permit and
adopt resolution;
RESOLUTION NO. 02-1837
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ARROYO GRANDE RECOMMENDING THAT THE CITY
COUNCIL APPROVE AMENDED CONDITIONAL USE PERMIT
CASE NO. 02-002, LOCATED AT 579 CAMINO MERCADO,
APPLIED FOR BY CENTRAL COAST REAL ESTATE
DEVELOPMENT, INC.
The motion was approved with the following roll call vote:
AYES: Commissioner's Guthrie, Fowler, Brown, Keen and Chair Costello
NOES: None
ABSENT: None
The foregoing resolution was adopted this 7`n day of May, 2002.
ATTACHMENT 3
Penfield�`�'Sanith
EN[i1NF�R5 • SURYt:YDRS
101 fA5 f ViCTOR:n 5T6EET 2057 NORTH SOIAa D171VE
1`.U.U0X 98 SUI?E 225
Snn�q b�iUnRA, CA!iFCRNiA 9310! U%V�Rp.CALIFOf.WA 93030
r.OS.9ti3Yiy2 • FAXBGi-95G.9RQ1 y05�933749g • FAXfi05.997J6iG
�V.O. 14,405.01
C)cioUet 5, 2001
�_: _ . — . -��
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�. ; , _. 'LUU�
Mr. Gary Young ' .
Gcntr:il Cuast Real Estate. Devclopmcrit, Ina �- -
2815 Mcsa Alta Lane Cn"r .r_. ... .,_:..._._.: ...:. OEPT.
An�oyo <.rande, CA
93�!•20
SUBJECT: Parl:ing Dcmand Analysis for the Camino Mcrcado Scnior Apartments
sind Seclior Centei•; Arroyo Gr:uide, Califc�rni�
l�c�r Mr. Yottn�;:
Penfielci ESc ScnitI� (P&S) conducfed a trafSe i:npact study (d�fed Attgtts[ 13, 2001) for
tlie proposed (;�unino h4ercaclo Scnior Apartments �nd Senior Ccnler in Arroyo
Grlada Thc trlffic study included an asscssmcnt of thc exiscin�; and projccted fitttlre
tril'fic conditions within thc arca, deLennined the expected trip �enerllion for the
Fn•ujcct, al�d c�-ailuated the potenii2l traffic iinpacts associated with thc projcct. Pcr
yottr requesL, �ee h���e �repared thc follo��zng parking dcanand analysis as a
sup��lement to YIie lraffie sli�dy previously suUmitted by our office, Specific;illy, our
❑i1flly'AIS fpCL1SC5 OIl CILC �.)�lrlcing [IC`Illcln[I RSSOCI3LC(I N�'IT�1 L�1C nLOPUSNCI SelllOi CC1liCI.
PROSECT DESCRIPTION
'1'hc prnject is proposing to conslrucc a 60 uni[ scnior apartmcnt builciing, includin�
40 lwo-Uc;drooin ttnits and 20 one-Ucdroom ttnits. In addition, a 3,000 SF scnior
centcc• is proposec! to be loeated adjacent to the apartrrients. The cente� will Ue open
to l�oth thc flp�rtmcnt tcnants, as .selt as the scnior cc�mmunity as a whole.
PARKING ANA�YSIS
Bascrl c�ii thc City of Arroyo Grande's parl<in� Code, 110 spaces aze requircd for the 60
unif. nparL�nmll buiiding and 40 Splces :uc required for the senior ccntcr (based on
2,OU0 SP of;�ssemb]y nrea), for � totzl of 750 spaccs, lhl spzces are prnposcd for the
projccl. 17itis, a shortf111 of 9 spaccs oxists. However, given the nature Of U1e proposed
project, lI i5 �11ilClPated that the actual parking demand will be sienificancly low�er
thnn thc p�ukin�; code reGuiremencs. This is t�ased on thc follouing factors:
� _a �
�
Mr. GaryYoung
Oclober 5, 2001
Pa�;e 2
WRlkin� Trips
Giv�u the prox�mity oF the ap�rtmCnts to the senior ccntcr, it is anticipatcd that a
portion of Lhe seniors ccill wnllc to the center from their apartment vid therefore�vill
not rcquirc v� eidditional plrlcing space. As a conscrvative estimate, it is reason»blc
to assume that at lcast 25% of the seniors will�valk to the ccnter from the 3partments.
Dia1-A-Ricte/7'ari 7h'ps
As parc of thc origintil traffic study for this project, Pti�S conducted trafftc cowris at the
Morro Bay Sc:nior Cen[cr. During the counts, PEt.S staff observed that n�any of thc
trips nssociated w�th thc Sc�ior Center we�e "di'tl-a-ride" trips. YIany seniors are not
nble to clrive or do not even own cars. 'PhuS it is anticipated that some scniors �vill use
the c4ial-a-ridc scrvicr• tu be dropped oft Zt the centcr. As a wursC-casr analysis wc
have estiin�ted that appraaimately 5°/� of thc seniors �vill arrivc by tli�tl-a-ride/taxi.
t'rivnte Ai.itomobiie Trips
IL is estimated that thc rctuainer of tht scrilorS (%0%) w111 arrivc by privatc lutomobi2e.
I-iou�ever, b�sed on our cxperience u�th other projects of this type (including the Morro
B7y Sci�ior Centerj, it is also rcasonlble to assume that some seniors will carpool to
thc ccntcr. 17zerefore we have assmed an average vchicle occupancy of ].5
occup�nts/vchicle. This ratin t�ltcs into .lccount the fact that somc pcople will drive
.i]mie wh.ile others may cnrpool �ti�th 2 to 3 pcople.
PARKING DEMAND
It is anticip;tted thaC the sunior center t��l] have �mvcimum attcndance of
�I>ProsiinnteIy SO seniors o:i 1ny gi�•en day, /llthough it is �uicicipated th�t ttte
�ttcnd�x�cc will be spread tltrougl�out the day, for thc puiposes oE this analysis �vc
l��we �ssumcd ttial all 50 seniors could bc at the center at onr, timc. 'flierefore, based
on an attendznce of i0 pcople and on the factors described above, it is estime�ted that
lhe senior center�vill ha�•c a penl:parking dcmarid Of approxima[tly 23 spaces. Uur.
to the potcntill for the �eniors to walk, usc the dial-a-ride scrvice, or c<trpool more
tliln h11f of the scniors will not require a p:arlting space. This is summarized below:
b4ocle Pcrcen[��„e Pcople Suaces
Privetc Auto' 70% 34 pcoplc 23 spaces
W�lk 25°/u 13 peoplc 0 spaces
Ta�i 5`% 3 people 0 spaccs
"lbtiil 100°/n p� �50'people 23 spaces
'Fiasc4 on nn avcrns;c vchicic eccu,nnr,cy a( IS occ/vch.
The 1ctu.�1 p�rking dem�nd .1� the scnior center �could b�spaces ]css thcuz City's
p�zl;ing rcnitirc�nent for this typc of facility. Thus, it �s anticipated that ttic 141
epaces proposed (110 for the apartments and 31 spaces foc the eenler) will be
ndeqi��[e to meel the yarlcing dc3nand and operatimt of tkie projc-ct.
P��'S
AQr. Gary Young
Ociober S, 2001
P:Zgc 3
Should you rcquire �uiy additional information or wlsh to discuss this IetteY furthCr,
plense contact me at (805)963-9532 or �-ia email at ]mv(i�penfieldsmith.com. Thank
you for your consicicralion of PenCicld �C Smith for this projcct.
Vcry truly yotirs,
P�\f�IELD Cw S�1ITH
���� t�p '
L;sa v1�acZ �
Assuci�ite Pl�nncr
P�`'% S
9.b.
CITY OF ARROYO GRANDE
CITY COUNCIL MEETING
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the
City of Arroyo Grande on the following item: REQUEST FOR AMENDMENT TO
CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY.
Applicant: Leland and Amy Simpson, co-owners, Grover Beach Taxi
("GBT")
Proposal: The Council will consider a request from Grover Beach Taxi for
the following modifications to its existing taxicab certificate: 1)
immediate addition of a second taxicab, 2) change of ownership
from sole proprietorship to a corporation as of January 1, 2003,
and 3) addition of a third taxicab as of May 1, 2003.
Representatives: Kelly Wetmore, Director of Administrative Services/Deputy Clerk
Rick TerBorch, Chief of Police
Any person affected or concerned about the proposal may submit written comments to the
Director of Administrative Services/Deputy City Clerk before the City Council hearing, or
appear and be heard in support of or opposition to the proposal at the time of the hearing.
Any person interested in the proposal can contact the Administrative Services Department
at 214 East Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5414
during normal business hours (8:00 a.m. to 5:00 p.m.).
If you challenge an item in court, you may be limited to raising only those issues you or someone
else raised at the Public Hearing described in this notice, or in written correspondence delivered to
the City Council at, or prior to, the Public Hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to invalidate
the action of the legislative body for which the notice was given.
Date and Time of Hearing: Tuesday, May 28, 2002, 7:00 p.m.
Place of Hearing: Arroyo Grande City Council Chambers
215 East Branch Street
Arroyo Grande, CA 93420
� -uc�
Kelly etmo e
Director of Administrative Services/Deputy City Clerk
Publish 1T, May 17, 2002
� pRRO��
� cA
' INCOflPORATED 9.l
F
V m
# du�r io. ie�i *
c9��F�RN�P MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES �
SUBJECT: REQUEST FOR AMENDMENT TO CERTIFICATE OF PUBLIC
CONVENIENCE AND NECESSITY - GROVER BEACH TAXI
DATE: MAY 20, 2002
RECOMMENDATION:
Staff recommends the City Council consider public comment, and adopt the Resolution
approving the requested modifications to the Certificate of Public Convenience and
Necessity issued to Grover Beach Taxi.
FUNDING:
The recommended action will have no financial impact on the City.
DISCUSSION:
After considering public testimony at the City Council meeting of May 8, 2001, the City
Council adopted Resolution No. 3519 granting a Certificate of Public Convenience and
Necessity to Leland and Amy Simpson to operate Grover Beach Taxi. There are currently
four taxicab companies operating within City limits utilizing a total of seven (7) approved
vehicles: Central Coast Taxicab Service (2 vehicles dedicated to Arroyo Grande), Beach
Cities Cab Company (3 vehicles), Five Cities Taxi Service (1 vehicle), and Grover Beach
Taxi (1 vehicle). The Arroyo Grande Municipal Code does not place a maximum limit on
the number of taxicab companies or vehicles.
On April 29, 2002,the City received a request from the co-owners of Grover Beach Taxi to
modify its Certificate of Convenience and Necessity as follows: (1) immediate addition of a
second taxicab, (2) change of ownership from sole proprietorship to a corporation as of
January 1, 2003, and (3) addition of a third taxicab as of May 1, 2003 (Attachment 1).
Grover Beach Taxi received approval for these modifications from the Grover Beach City
Council on May 20, 2002 and is now requesting consideration from the cities of Arroyo
Grande and Pismo Beach.
The owners have purchased a 2001 Chevy Venture Van with the same color and
passenger seating capacity as the existing cab and,with the Council's approval,will make
City Council
Amendment to Certificate of Public Convenience & Necessity- Grover Beach Taxi
May 28, 2002
Page 2
the taxicab's outside markings identical to the company's existing taxicab. The owners
state a second taxicab is necessary due to the high volume of requests for taxi service and
the resulting service repair history of the existing taxicab. The addition of a third taxicab is
being proposed in mid-2003.
The proposed addition of one taxicab at this time would provide additional convenience to
residents and visitors of Arroyo Grande in the event this company's only taxicab is out of
service. The owners estimate the first taxicab will have approximately 150,000 miles by
mid-2003 and the addition of a third taxicab would be available in the event it must be
taken out of service for repairs.
During its first year of operation,the Police and Administrative Services Departments have
not received any complaints regarding Grover Beach Taxi.
Should the Council approve the request, Grover Beach Taxi will be required to comply with
the original conditions of approval for the addition of taxicabs, including submitting the
vehicle for inspection by the Police Department and obtaining appropriate taxi driver
permits from the Police Department for any additional drivers that may be hired.
ALTERNATIVES:
The following alternatives are provided for Council's consideration:
1. Approve the proposed amendments and adopt the Resolution.
2. Do not approve the request to modify the Certificate of Public Convenience and
Necessity.
3. Provide direction to staff.
Attachments:
1. Letter dated April 29, 2002
2. Arroyo Grande Municipal Code - Title 5, Chapter 5.72 "Taxicabs"
3. Excerpt of City Council Minutes May 8, 2001
RESOLUTION NO. _
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
APPROVING MODIFICATIONS TO THE CERTIFICATE OF PUBLIC
CONVENIENCE AND NECESSITY ISSUED TO "GROVER BEACH TAXI",
LELAND AND AMY SIMPSON, OWNERS
WHEREAS, Grover Beach Taxi, owned and operated by Leland and Amy Simpson, received a
Certificate of Public Convenience and Necessity after a public hearing was held on May 8, 2001;
and
WHEREAS, Grover Beach Taxi has requested the following modifications to their Certificate of
Public Convenience and Necessity:
1. Immediate addition of a second taxicab - 2001 Chevy Venture van;
2. Change of ownership from sole proprietorship to a corporation, as of January 1,
2003, with Leland Stanford Simpson IV and Amy Katherine Simpson serving as
officers of the corporation; and
3. Addition of a third taxicab as of May 1, 2003 - a 2001 (or newer) Chevy or Toyota
van; and
WHEREAS, a public hearing to consider the request for modifications to the Certificate of Public
Convenience and Necessity was duly noticed and held on May 28, 2002; and
WHEREAS, having received substantial evidence at the public hearing upon which to deny this
request, and finding no record of having received any significant complaints among any City
Department over the past year during which Grover Beach Taxi has been in operation within the
City limits,the City Council has determined that the public convenience and necessity warrants the
requested modifications.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does
hereby approve the request to modify the conditions of the Certificate of Public Convenience and
Necessity issued to Leland and Amy Simpson, owners of Grover Beach Taxi, subject to full and
total compliance with the requirements of Title 5, Chapter 5.72 of the Arroyo Grande Municipal
Code.
BE IF FURTHER RESOLVED that if the conditions and requirements of the Arroyo Grande
Municipal Code are not met by the owners, the modifications to the Certificate of Public
convenience and Necessity will be deemed revoked.
On motion by Council Member , seconded by Council Member , and on
the following roll-call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this_day of May, 2002.
Resolution No.
Page 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER �
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
P.O. Box 749
Grover Beach,CA 93483
bajacapra�charter;ri�t
(805)234•8294`,':'
.
�'sl�v� B�Cil TaX'1 c�1 a r , `,t, �"" ,�- ��
_ 7� u 4 J e �� �-
April 29, zoo2 Attachment 1
Arroyo Grande City CouncII
214 E Branch
Anoyo Grande, CA
Dear Council Members:
This is an application for modification to our Certif:cate of Corrvenience and
Necessity. We propose to have three (3) modifications.
Modification one(1): We propose to add a new taxicab to our pernrit. We have
purchased a 2001 Chevy Venture Van, license number 6R38741, and VIN number
lgndx03e31d190463. The color is Chery Cazmine Red. The graphics will
identically match our existing cab. The T�icab will seat six(6)passengers. We
have installed a Centrodyne Silent 610 Electronic Taximeter. Basically this taxicab
is identical to our existing taxicab. We aze currently turning away an average of 10
fazes a day because we only have one taxicab. In our first year of business, our
taxicab was in the shop 25 times for a tota145 days (45/365= 12%). We aze
desperately in need ofa second taxicab.
Modification two (2): On January O1, 2003 we would like to change the form of
ownership &om sole proprietorship to a corporation. Leland Stanford Simpson IV
and Amy Kathazine Simpson will serve as the officers of the corporation.
Apri129, 2002
Page 2
Modification three(3): On May O1, 2003, we need permission to add a third
taacicab to our fleet. The vehicle will be a Chevy or Toyota Van 2001 or newer. By
this date our fust taxicab will have 150,000 miles.
For a yeaz now it has been our pleasure to serve our community. We look
foreword to many more yeazs of success.
Sincerely,
Leland Stanford Sunpson IV
Co-owner
(�-� r✓.
Amy Katharine Snnpson
Co-owner
�
, �',�=%'v-�l .�-:�Y,+r�'✓7
./
5.72.010
Attachment 2
Chapter 5.72 "Driver"means every person in chazge of,or
operating, any passenger-carrying motor-
TAXICABS propelled vehicle,either as agent,employee,or
otherwise,of the owner,az the owner,or under
Sections: the direcdon of the owner.
5.72.010 Definitions. "Driver's permiP'means a permit issued by
5.72.020 Certificates of public the chief of police to an individual person
convenience and necessity permitting that person to drive a taxicab upon
required. the streets of the city.
5.72.030 License taxes. "Owner" means and includes every person
5.72.040 CertiFcates of public owning or having the use or control of any
convenience and taxicab.
necessity—Transfer. "Rate card" means a card provided by the
5.72.050 Identifying colors and a�er of a size and type to be specified by the
���e' city clerk for display in each taxicab, which
5.72.060 Periodic inspections— card shall set forth the rates of fare then in
Velticle equipment and force.
��n���' "StreeP'means any piece of road commonly
5.72.070 Refusal to carry used for the purposes of public vavel.
passengers--Prolubition of ��Taxicab" means a motor-propelled
drivers.
5.72.080 Operating regulations— P�sengercarrying vehicle used foi the
Direct routes. u�sportation of passengers who direct the
5.72.090 TaACab drivers—Permits. route to be traveled over the streets and not
5.72.100 Tazdcab drivers— operated over a fixed route for compensation.
Permits—Revocation. "T��cab stand" means a public place
5.72.110 Public liability. alongside the curb of a street or elsewhere in
5.72.120 Rates of fare. the city which place has been designated by the
5.72.130 Ta�dcab stands. council as reserved exclusively for the use of a
5.72.140 Records and reports. holder of a certificate of public convenience
5.72.150 Rules and regulations. and necessity.(Prior code §5-10.01)
5.72.010 Definitions. 5.72.020 Certificates of pubGc
For the purposes of this chapter, unless ronvenience snd necessity
otherwise appazent from the context, certain ���'
words and phrases used in this chapter are A. Applications. It is unlawful for any
defined as follows: person to engage in the business of operating
"Certificate" means a certificate of public �Y �icab in the ciry without first having
convenience and necessity issued by the obtained from the council a certificate of public
council. convenience and necessity. All persons
applying for such ceRificates shall file with the
154
5.72.020
council a verified application which shall set D. Determination�riteria.In determining
forth the following: whether the public convenience and necessity
1. The name and address of the person require the taxicab service for which the
making the application; application is made, the council shall
2. If,at the time of making the application, investigate and consider:
such person is acNally operating a taxicab 1. The demand of the public for additional
service in the city, the number of taxicabs taxicab service;
owned and operated therein by the applicant; 2. T'he adequacy of the existing taxicab
3. The number of vehicles for which a service;
certificate of public convenience and necessiry 3. The fmancial responsibility and
is desired; experience of the applicant;
4. The make, type, year of manufacture, 4. The number, make and type of the
and passenger seating capacity of each taxicab equipment and the color scheme to be used;
for which the application for such ceRificate is and
made; 5. The effect which additional taxicab
5. A description of the proposed color service may have on uaffic congestion and
scheme, insignia, or any other distinguishing pazking and whether such service will result in
characteristics of the taxicab.In this respect,no a greater hazard to the public.
two taxicab companies shall have the same E. Issuance. ff the council shall, by
color scheme; and resoludon,declare that the public convenience
6. Such other information as the council and necessity require the additional taxicab
may require. service, a certificate to that effect shall be
B. Applications—Hearings.Upon the filing issued to the persons entiUed thereto;pmvided,
of the fully completed application for the however, the council may, at its discretion,
certificate of public convenience and necessity, deterrtune the character and number of pemuts
the city clerk shall fix the time for a public to be granted to furnish necessary service;and,
hearing thereon before the council for the provided, further, no certificate authorized
purpose of deternvning whether the public pursuant to the provisions of this chapter shall
convenience and necessity require the proposed be issued to any person who shall not have
taxicab service.No certificate shall be ganted fully complied with all the necessary
until the council shall,after the hearing,declare requirements of this chapter.
by resolution that the public convenience and F. Existing Operations. The provisions of
necessity require the proposed taxicab service. this section shall not affect the number of
C. Applications—Hearings—Notices. taxicabs operating with valid permits on
Notice of tt�e time and place of the public September 13, 1973.
hearing before the council shall be published G. Cancellation. If the service permitted
once in a newspaper of general circulation in pursuant to the provisions of this chapter is for
the city ten(10)days prior to the hearing.The any reason discontinued for a period of forty-
cost of such publication shall be at the expense five(45) days, the certificate granted shall be
of the applicant. automatically cancelled and shall be restored
155
5.72.030
only in accordance with the provisions of this by proper authority and applicable to such
section. holder of the vehicles under his or her
H. Sales and Transfers.If an owner sells or operation and control; provided, however,
transfers tide to a taxicab for which a certificate whenever any vehicle is placed in service afrer
has been issued, or in the event a taxicab for the beginning of the calendaz yeaz, the tax for
which a certificate has been issued has been such vehicle shall be prorated on a monthly
destroyed, such owner shall be entided, as a basis. (Prior code § 5-10.03)
matter of right,upon written application to the
council made within fifreen (IS) days after 5.72.040 Certificates of public
such sale,transfer or desRUCtion,to have a new convenience and necessity—
certificate issued, but for no greater number Ttansfer.
than sold, transfeaed or destroyed, provided
such owner has complied with all t}�e No certificate of public convenience and
necessity may be sold,assigned,mortgaged or
provisions of this chapter. otherwise transfe:red without the consent of the
I. Revocation and Suspension.The council council first had and obtained. (Prior code 5-
may, at any time, revoke or suspend the ����
certificate ganted on the following grounds or
any of them: 5.72.050 Identifying colors and
1. ff the owner's record is unsatisfactory;
2. If the owner fails to operate taxicabs in ����a�
accordance with the provisions of this chapur; �ch holder of a certificate of public
3. If the owner discontinues or suspends convenience and necessity shall keep on file
operations of taxicabs for a period of thirty(30) �^'�� �e ciry clerk a statement of the name
days withoutpermissionfirsthadandobtained; �der which he or she is doing business, the
a�d color scheme by which his or her taxicabs will
4• If taxicabs are opented at a rate of fare be mazked and painted, and the insignia to be
other than that filed with the city clerk. ��� on such taxicabs. Such color scheme
J. Surrender. All certificates which shall �d insignia shal]conform to the application of
have been suspended or revoked by the council �e holder on file with the city clerk. All
shall be surrendered to the city clerk. (Prior �icabs operated by the holder of such a
code § 5-10.02) certificate shail be painted and marked in
accordance with the statement cuaently on file
5.72.030 Liceace taxes, with the city clerk. No holder of a certificate
shall file any statement of colors, markings or
No certificate of public convenience and insignia which is the same as,or similaz to,the
necessiry shall be issued or continued in colors, markings or insignia then currently on
operation unless the holder thereof has paid an file by any other holder of a certificate. Each
annual license tax as set forth in Section �icab shall, in plain view on the exterior
5.08.130(n of this code.Such license tax shall �ereof,have the business name and address of
be for the calendar year and shall be in addition �e owner painted in letters at least one-half
to any other license fees or chazges established inch hi
gh. (Prior code § 5-10.05)
156
5.72.060
5.72.060 Periodic inspections—Vehicle B. All persons engaged in the tacicab
equipment and maintenance. business in the city operating pursuant to the
Prior to the use and operation of any vehicle provisions of this chapter, shall render an
pursuant to the provisions of this chapter,such overall service to the public desiring to use
vehicle shall be thoroughly examined and ��cabs. Holders of certificates of public
inspected by the police department and found convenience and necessity shall maintain a
to comply with all of the laws of the state and central place of business and keep the same
the city and with such reasonable rules and open twenry-four (24) hours a day for the
regulations for safety as may be prescribed by Pucpose of receiving calls and dispatching
the chief of police or by the council. Every ��cabs. They shall answer all calls received
vehicle operating pursuant to the provisions of by them for services inside the city as soon as
this chapter shail be periodically inspected by �ey can do so, and if such service cannot be
the police department every six months to �ndered within a reasonable time, they shall
insure the continued maintenance of safe �en norify the prospective passengers how
operating conditions. A fee, as established by long it will be before such call can be answered
resolution of the city council, for each �d give the reason therefor. Any holder who
inspection shall be paid to the city. shall refuse to accept a call anywhere in the
In addition,every vehicle operating pursuant city at any time when such holder has available
to the provisions of this chapter shall be kept in ��cabs, or who shall fail or refuse to give
a clean and sanitary condition.(Prior code§5- overall service, shall be deemed a violator of
10.06) che provisions of this chapter, and the
certificate granted shall be revoked at the
5.72.070 Refusal to carry discretion of the council.(Prior code§5-10.07)
passengers—Prolubition of
drivers. 5.72.080 Operaiing regulations—
A. It shall be a violadon of the provisions Direct routes.
of this chapter for any driver of a taxicab to A. Any driver employed to transport
refuse or neglect to convey any orderly person P�sengers to a definite point shall take the
upon request unless previously engaged or most direct route possible which will cazry his
unable or forbidden by the provisions of this or her passenger to his or her destinadon safely
chapter so to do.No driver of any taxicab shall �d expeditiously.
solicit business for any hotel or motel or B• No driver of any licensed taxicab shall
attempt to divert patronage from one hotel or refuse any person prompt taxicab service in the
motel to another. Neither shall such driver city at any time while such taxicab is on the
engage in selling intoxicating liquor, nor in public streets ready for semce, unless such
transporting intoxicaang liquor, except when �icab is already engaged in the canying of
the same is in the possession of a passenger, one or more passengers or is enroute to answer
nor solicit business for any house of ill repute, a call for taxicab service; provided, further,
nor use his or her vehicle for any purpose other nothing in this subsection shall require any
than the transportation of passengers. owner or driver to fumish taxicab service to
157
5.72.090
any person under the influence of intoxicating necessary o[her than a ratification of change of
liquor or nazcotics or to any person who is employment.
insane or who is a lrnown criminal. B. Applicants for such permits shall file
C. Every driver, upon request,shall give a applications therefor with the chief of police.
correct receipt for the amount of payment The application shall contain the following
�e���• information,together with a fee,as established
D. No driver of any taxicab shall accept, by resolution of the city council, and picmres
take into his or her vehicle, or transport any of the applicant:
lazger number of passengers than the rates 1. The name,marital status,age,residence,
covering the seating capacity of his or her last previous address, and the length of
vehicle. residence at such last address and in the city;
E. No driver shall pemut any taxicab to and
remain standing in any established taxicab 2. The names and addresses to two
stand,unless the taxicab is attended by a driver residents of the city acquainted with the
or operator, except when assisting passengers applicant.
to load or unload or when answering the Each application shall be accompanied by a
telephone. certificate from a reputable physician certifying
F. No driver shall cazry any passenger that in his or her opinion the applicant is not
other than paying passengers or petsons inflicted with any disease or infirmity which
suthorized by or on company business. might make him or her an unsafe or
G. Every driver shall at all times display his unsatisfactory driver.
or her driver's permit and picture in a C. No permit shall be issued and a permit
conspicuous place in the taxicab which he or theretofore granted shall be revoked:
she is operating. 1. If the applicant is under twenty-one(21)
H. Any violation of the provisions of this years of age;
section shall be cause for the revocation of the 2. If the applicant has not resided in the
permit of the driver guilty of such violation. county sixty (60) days immediately prior to
(Prior code § 5-10.08) filing;
3. If the applicant does not possess a valid
5.72.090 Ta�cab drivers—Permits. Class C driver's license issued by the state;
A. No person shail drive or operate any 4• ��e applicant is a reckless driver or has
taxicab in the city without having first obtained �n convicted of reckless driving or driving
a permit in writing to do so from the chief of W'hile under the influence of intoxicating liquor
police or any person designated by him or her. or narcotics;
Such pemvt issued will entitle the driver to 5. If the applicant is guilry or has been
work only for those persons whose names convicted of a felony or crime involving moral
appeaz on the permit. A new pernut will be �Pitude;
required for each subsequent employment; 6. If the applicant is not a fit and proper
provided, however, no application shall be Person to drive a taxicab;or
7. If the applicant violates any provision of
this chapter.
158
5.72.100
D. All applicanu for drivers' permits shall 5.72.100 Tazdcab drivets—Permits—
be fingerprinted; and their applications will Revocation.
then be considered by the chief of police and 'I'he chief of police may revoke or refuse to
either granted or denied within thirty(30)days renew an operator's pertnit if the driver or
unless, for good cause, time for further applicant has, since the granting of his or her
consideration is needed.Before any application ��t:
is finally passed upon, the police depaRment A. Been convicted of a felony or a crime
shall conduct an investigation of the applicant. involving moral turpitude, pandering, using,
E. Upon the approval of an application,the possessing,selling or transporting narcotics,or
chief of police shall issue a driver's permit to �mparting information for obtaining nazcotics;
the applicant, which permit shall bear the g, g�n convicted of driving recklessly or
name, address, race, and other identifying While under the influence of alcohol or
characteristics of the applicant, including the
nazcotics;
signature of the applicant.Such pemtit shall be C. Had his or her driver's license or
fixed in a conspicuous place in the taxicab so chauffeur's license issued by the state revoked
as to be seen from the pazsengers' or suspended;
compartment. D. Had two or more convictions of
F. If a driver changes his or her �sdemeanor hit-and-run or speed violations,
employment to a different owner, he or she y� set forth in the Vehicle Code of the state,
shall,within twenty-four(24)hours thereafter, �curring during any consecutive period not
notify the chief of police for the purpose of exceeding twelve(12)months;or
having his or her driver's permit changed so as E. Violated any of the provisions of this
to properly designate the name of the new chapter.(Prior code§ 5-10.10)
employer.
G. When issued,the driver's permit shall be 5.72.110 Public liability.
valid for one year from the date of issuance,
unless the permit has been revoked for any of A. It is unlawful for any owner or operator
the causes set forth in this section.The driver, to drive or operate a taxicab or cause a taxicab
in making an application for a renewal of this to be driven or operated in the city; and no
permit, shall follow the same procedure as set license for the operation thereof shall be
forth in making his or her original application, ��d, unless and until there is on file with
except he or she shall not be fmgerprinted or be �e city clerk,and in full force and effect at all
required to fiunish a photogaph.The applicant u�s while such taxicab is being operated, a
shall pay the fee,as established by resolution of certificau of a policy of insurance,approved by
the city council,for the issuance of the renewal �e city attomey,with a solvent and responsible
pernvt. (Prior code § 5-10.09) company authorized to do business in the state,
insuring the owner of such taxicab(giving the
manufacture number and state license number)
against loss by reason of injury or damage that
may result to persons or property from the
negligent open6on or defective construction of
159
5.72.120
such taxicab, or for any other cause. Such shall cause a schedule of rates to be
policy shall have policy limits of not less than prominenUy displayed in each taxicab operated
five hundred thousand dollazs ($500,000.00) in the city. All chazges fixed, chazged or
for the injury or death of one person and one collected for service shall be in accordance
million dollazs($1,000,000.00)for the injury of with the rate schedules posted with the city
two or more persons in the same accident and clerk; and it shall be unlawful for different
one hundred thousand dollars($100,000.Op)for chazges to be made fherefor.
injury or destruction of property. B. No schedule of rates shall be changed
B. Such policy of insurance shall guarancee after the schedule has been posted except by
the payment to any and persons sufFering injury the owner filing a copy of the new schedule
or damage to persons or property of any final with the city clerk.
judgment rendered against such owner or C. If at any time the council believes that
driver,within the limits set forth in subsection any presently in-force schedule of rates or
A of this section, irrespective of the financial proposed schedule of rates is or may be
condition or any acts or omissions of such excessive, the council may notify the owner
owner or driver,and shall insure to the benefit who filed such a schedule of the council's
of such persons. intention to reduce rates and may order such
C. If,at any time,suchpolicy of insurance person to show cause why such rates should not
is cancelled by the company issuing such be reduced. In such event the council shall
policy,or if the au.thority of the company to do provide a heazing. The owner shall have the
business in the state shall be revoked, the city opportunity to present evidence at such
clerk shall require the owner to replace such hearing. If, after hearing the evidence, the
policy with another policy satisfactory to the council finds such rates to be excessive, the
city attorney and file a certificate thereof,and council may then make an order setting forth
in default thereof the owner's license to opecate new and reduced maximum rates. In the same
shall be revoked. manner the council may establish minimum
D. All public passenger vehicles for hire rates.(Prior code§ 5-10.13)
shall be under the supervision and control of
the chief of police; and he or she shall not 5.72.130 Taadcab stands.
permit any driver to operate any taxicab in the p, �e council may designate taxicab
city while the taxicab, or any equipment used stands on public streets for each holder of a
thereof or therewith,shall be unsafe,defective,
or in any unsanitary conditions.Every taxicab certificate of public convenience and necessiry,
which designation shall remain in effect until
shall be at all times subject to inspection by any revoked by the council.
police o�cer of the city.(Prior code§5-10.12) g, No owner or driver of any taxicab shall
5.72.120 Rates of fare. pazk a taxicab on any public street in the
central tr�c district for the purpose of
A. The owner shall set his or her own ntes soliciting business other than at the stands
of faze, but he or she shall cause a copy of all desi�ated by the council.
rates to be filed with the city clerk and also
160
5.72.140
C. T'he taxicab stands shall be designated
by altemating stripes. (Prior code §5-10.14)
5.72.140 Records and reports.
The holder of each certificate of public
convenience and necessity shall keep accurate
records of receipts from operations, operating
and all other expenses, capital expenditures,
and such other operating information as nay be
required by the council. Every holder of such
certificate shall maintain the records containing
such information and other data required by
this chapter at a place readily accessible for
examination by the city clerk or the police
department. (Prior code § 5-10.15)
5.72.150 Rules and regulations.
The council may from time to time by
resolution promulgate regulations for the
operation of taxicabs and for the maintenance
of records.The chief of police may from time
to time promuigate regulations respecdng the
safety of operations and the maintenance of
taxicabs.(Priorcode§5-]0.16)
161
CITY COUNCIL MINUTES
MAY 6,2001
PAf3E 3
AYES: Lubin, Runels, Dickens, Femara, Lady AttaChment 3
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the moUon is hereby deGared to be passed.
9. PUBLIC HEARING:
9.a. Application for Certificate of Public Convenience and Necesaity - Grover
Beach Taxi ("GBT")
Director of Administrative Services Wetmore highlighted the staff report. She explained
that an application for a Certificate of Public Convenience and Necessity was received
from Leland and Amy Simpson.to operate a taxicab service called Grover Beach Taxi
within the City limits of Arroyo Grande. She stated the Council must conduct a public
hearing and detertnine if there is a public need or convenience that requires another
taxicab service in the City.
Mayor Lady opened the Public Hearing.
Dutch De Groot, Five Cities Taxi, spoke in opposition to approving an additional taxicab
company.
Jeff Goldenberg, Beach Cities Cab, spoke in opposition to approving an additional
taxicab company.
Hearing no further public comments, Mayor Lady closed the Public Hearing.
Council Member Dickens inquired about the status of the two previous taxicab
eompanies that had received approval. Director Wetmore responded that the two
taxicab companies had met all the conditions of approval and had been issued and
were aurently approved to operate in the City.
Council comments and discussion inGuded allowing opportunity for competition in an
open and fair market; enforcing the City's economic development strategy; and the
difficulty in detertnining whether there was a necessity for an addi�onal taxicab service.
Council Member Lubin moved to adopt a Resolution granting a Certificate of Public
Convenience and Necessity to Five Cities Taxi Service for the operation of a taxicab
service within the City limits contingent upon full and total compliance with all conditions
and requirements of TiUe 5, Chapter 10 "Taxicabs" of the Arroyo Grande Municipal
Code. Council Member Runels seconded the motion, and on the following roll-call vote,
to wR:
AYES: Lubin, Runels, Ferrara, Lady
NOES: Dickens
ABSENT: None
CITY COUNCIL MINUTES
MAY 8,2001
PAGE 4
There being 4 AYES and 1 NO, the motion is hereby declared to be passed.
EB�Bk�91NE�---
70.a. Request for Speed Reductlon on Huasna Road.
Director f Public Worics Spagnolo presented the staff report. Staff recomrr�ended the
Council a pt a Resolution amending the City's speed survey to reduce the speed limit
on Huasna ad from 45 miles per hour(mph)to 40 mph.
Council Memb Lubin asked whether staff had met with the Court's Trafflc
Commissioner an whether the City would be creating a speed trap. Chief TerBorch
responded that sta had not met with the Traffic Commission, however, had spoken
with the DisMct Attom and a Judge regarding the issue.
Council Member Runels mmented that when Huasna Road was smoothed out and
repaved, cars would inc e their speed. Due to the proximity of the park and
residential neighborhoods, he upported a 5-mph reduction in the speed limit
Mayor Lady opened up the item f public comments.
Victor Verze, 950 Huasna, spoke in s port of the reduction in the speed limit to 40 mph
and expressed a desire to see it further uced to 35 mph in the future.
Hearing no further public comments, Mayo ady brought the item back to Council for
consideration.
Counal and staff discussion ensued regarding e speed survey; pending legislation
regarding new criteria for traffic surveys; issues rel ' g to the enforcement of the speed
limit; and the potential for reducing the speed Iimit her in the future based on new
data.
Council Member Dickens moved to adopt a Resolution ending the City's speed
survey to reduce the speed limft on Huasna Road from 45 'es per hour (mph) to 40
mph. Mayor Pro Tem Ferrara seconded the motion. Fu er discx�ssion ensued
regarding the validity of the speed survey should a speed citatlon e rejected in court.
On the following roll-call vote, to wit: .. .
AYES: Dickens, Ferrara, Runels,lubin, Lady
NOE3: None
ABSENT: None
There being 5 AYES and 0 NOES, the mRtlon is hereby declared to be passed.
E PaROro 10.8.
� ��
� NlCONPORATED 9Z
V T
� .nxr w, +e�t , MEMORANDUM
c4��FORN�P
TO: CITY COUNCIL
FROM: TERRY FIBICH, DIRECTOR OF BUILDING AND FIRE ��
SUBJECT: CONSIDERATION OF RECOMMENDATIONS FROM RRM
DESIGN GROUP FIRE STATION EXPANSION FEASIBILITY
REPORT
DATE: MAY 28, 2002
RECOMMENDATION:
It is recommended the City Council: 1) select Option One as the preferred
alternative for the Fire Station expansion project layout and design; 2) direct staff
to proceed with steps necessary to place a General Obligation Bond Measure on
the November 5, 2002 ballot to fund the proposed Fire Station expansion project
and place the item on the June 25, 2002 City Council meeting agenda for formal
approval; 3) authorize the City Manager to enter into a contract with Stradling
Yocca Carlson & Rauth for bond counsel services not-to-exceed $20,000 plus
out-of-pocket expenses, contingent upon voter approval of the bond measure; 4)
authorize the City Manager to enter into a contract with A.M. Miller & Co. for
financial advisor services not-to-exceed $25,000, contingent upon voter approval
of the bond measure; and 5) appropriate an additional $1,500 from Fire Facility
Impact Fees for the preparation of a color rendering to be used for public
presentations.
FUNDING:
The estimated total cost for the preferred design option is $1,564,585. Staff
studied three funding alternatives. The first funding alternative would be to
utilize reserves. Given the current projected FY 2002-03 year-end fund balance,
it is technically feasible to fund the project from reserves. However, it would
deplete the fund balance to a dangerously low level, well below the policy goal of
15% of the General Fund. This would leave little funding available for
emergencies, which is particularly critical at this time given the State budget
crisis.
The second funding alternative would be to issue Certificates of Participation
(COPs). This method of financing is often used by jurisdictions to fund capital
projects. It does not require a vote of the public because it does not result in an
CITY COUNCIL
FIRE STATION EXPANSION FEASIBILITY STUDY
MAY 28, 2002
PAGE 2
increase to taxes or fees. Existing revenue sources are used to fund the debt
payments. The estimated annual debt service on a 20-year financing for Option
One would be approximately $160,000. Unfortunately, the City's projections for
the General Fund cannot accommodate such an additional expenditure at this
time.
The third and recommended funding alternative is to place a measure on the
November 5, 2002 ballot to issue General Obligation Bonds. This would require
a two-thirds voter approval. If approved, the debt service on the bonds would be
paid by an increased property tax assessment. Given the cost of the project and
available funding, staff believes this is the only feasible funding strategy
available. Given the importance of Fire suppression and prevention services to
the community, the demonstrated need for the improvements, and the fact that
staff is proposing the most cost effective means of ineeting these needs, we are
hopeful that the level of public support necessary will exist.
City Council approval to place the item on the ballot will be necessary at the
June 25, 2002 meeting. In order to prepare the required information for the
ballot measure, financial advisor and bond counsel services will be necessary.
Such services are typically provided on a contingency basis. In other words,
services are provided to assist the City in the election process. However, no
fees are incurred unless the measure is successful and the bonds are issued.
The Redevelopment Agency's attorney and legal firm, Mark Heubsch with
Stradling Yocca Carlson and Rauth, also serves as bond counsel. The City has
been pleased with their Redevelopment services. Therefore, in order to maintain
consistency, it is recommended the City Council authorize the City Manager to
enter into a contract with Stradling Yocca Carlson and Rauth, to provide bond
counsel services. A copy of their proposal is attached. Total fees would be
$20,000, which would be funded from the bond proceeds. Therefore, no funding
appropriation is necessary. If the measure were unsuccessful, there would be
no cost to the City.
Proposals were requested for financial advisor services. The firm recommended
is A.M. Miller & Co. A copy of their proposal is also attached. Mr. Miller has
extensive experience in utilizing many different methods of financings. Services
would include providing consultation and information necessary to prepare the
ballot measure and then coordinating all the steps involved in issuing the bonds.
Their total fee would be $25,000, which would also be paid from bond proceeds.
Once again, there would be no cost to the City if the measure failed.
Lastly, it is recommended RRM prepare a large color rendering of the preferred
option to be used for public information purposes. The cost would be $1,500.
Funding is available from Fire Facility Impact Fees. Funding for all election costs
has been included in the Preliminary FY 2002-03 Annual Budget.
CITY COUNCIL
FIRE STATION EXPANSION FEASIBILITY STUDY
MAY 28, 2002
PAGE 3
DISCUSSION:
At the meeting of April 9, 2002, City Council authorized an Expansion Feasibility
Study for the Fire Station. The present Fire Station was built in 1980 to serve an
all-volunteer fire force. Since that time, Council has authorized day and
nighttime staffing, with members sleeping at the station. Since the Fire Station
was built, emergency call volume has increased by 723 percent.
Consultant firm DMG recently completed a Facility and Staffing Needs
Assessment that identified certain facility needs and the RRM Fire Station
Expansion Feasibility Study further refined those needs. The objectives of the
RRM Design Group report were to provide:
✓ Operationally based, current and future space needs
✓ Conceptual design
✓ Structural analysis
✓ Cost estimates
A series of design team meetings were held to complete a needs outline and to
define the basic facility needs of the Department. In addition to RRM personnel,
the design team included the City Manager, Division of Building personnel, and
the Director of Building and Fire. Priorities were identified in the following order:
❑ Priority 1. Provide sleeping and multi-gender shower/restroom
facilities. Currently no sleeping facilities exist.
❑ Priority 2. Improve the suppression support area to provide compliance
with OSHA rules and National Fire Protection Association (NFPA) standards.
A medical clean-up area must be provided for safe clean up of blood-borne
pathogens after medical calls, per OSHA. Turnout clothing must be stored in
a ventilated, enclosed area, to limit off-gassing of any hazardous material or
by-products of combustion to which firefighters may have been exposed, and
to allow proper drying of wet footgear and clothing per NFPA standards.
OSHA has determined that diesel exhaust is a known carcinogen and
requires the removal/elimination of the exhaust from apparatus rooms and
garages. None of these requirements are met in the Station today.
❑ Priority 3. Provide a training room that will adequately support the
needs of a 40-member force. The present training facility is capable of
adequately seating approximately one-third that number of personnel today.
❑ Priority 4. If the Fire Station were built today, the Uniform Fire Code
would require the building to be fire sprinkled. Because of the life safety
issues involved in the 24-hour operation of the Fire Station, as well as the
high dollar value of the fire apparatus fleet (replacement costs in excess of
$2,000,000), an automatic fire sprinkler system is necessary.
CITY COUNCIL
FIRE STATION EXPANSION FEASIBILITY STUDY
MAY 28, 2002
PAGE 4
o Priority 5. PerForm necessary structural retrofit to seismically
strengthen the Fire Station to the level required by today's codes.
Two alternatives were developed to implement the expansion.
Option One provides a second floor addition over the present
administrative section of the Fire Station. This 2nd floor addition will
include firefighter's living quarters and a training room. A new addition at
the rear of the property will house automotive shop and storage space. A
turnout clothing room, medical clean-up room, exercise, exhaust removal,
automatic fire sprinkling, and seismic retrofitting are all addressed in this
option. An expansion of the north apparatus bay is not included in the
proposed design, but can be accommodated under this option. The cost
of Option One is $1,564,585.
Option Two provides a new one-story addition at the front, north side of
the station that will house firefighter's living quarters and a training room.
Like Option One, this option also addresses shop and storage area,
turnout clothing room, medical clean-up room, and exercise room. This
option also includes an expansion of the north apparatus bay to provide
for future housing of an ambulance/rescue unit. Exhaust removal and
automatic fire sprinkling are included. Because of the single story nature
of this option, no Building Code triggers occur that would result in
requirements for any seismic retrofits. The cost of Option Two is
$1,738,035.
Both Option One and Option Two address all of the facility needs that have been
prioritized above, with the exception of seismic retrofitting in Option Two. Both
plans address future needs of the Department and enable the Fire Station to
achieve compliance with most codes, rules, and regulations in effect today.
Additionally, a design was desired that would respect and maintain the design
integrity of the existing building and utilize finish materials compatible with the
basic fabric of the building and adjacent neighborhood.
Staff is recommending the selection of Option One for the following reasons:
✓ Because of minimal modification to the footprint of the existing Fire Station,
the site remains flexible to the introduction of any future Fire Department
additions or modifications.
✓ Concrete aprons and driveways remain intact, with emergency response
departure directly onto Traffic Way. This allows for the best line of sight
visibility to both motorists and the Fire Apparatus Engineers.
✓ Retrofitting of the structure would be accomplished, resulting in a more
seismically sound essential services building.
CITY COUNCIL
FIRE STATION EXPANSION FEASIBILITY STUDY
MAY 28, 2002
PAGE 5
✓ In case of a decision to relocate the Fire Station in the future, and reuse of
the facility for another use, the present configuration allows the greatest
potential for future redevelopment.
✓ By maintaining the footprint of the present building, the existing landscaped
lawn area and gardens remain undisturbed. This option does not increase
run-off and maintains a mini-greenspace in front of the Fire Station.
✓ Option One addresses future needs. The objective of the recommendations
is to accommodate use of the facility for the next 15 — 20 years.
✓ The design integrity of the existing building is maintained.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Select Option One as the preferred alternative and direct staff to proceed
with the funding recommendations;
- Select Option Two as the preferred alternative and direct staff to proceed
with the funding recommendations;
- Select either Option One or Option Two and direct staff to pursue other
means of funding;
- Direct staff not to proceed with the project at this time;
- Provide direction to staff.
Attachments:
1. RRM Expansion Feasibility Study
2. Stradling Yocca Carlson and Rauth Proposal
3. A.M. Miller& Co Proposal
���r�VC�
STRADLING YOCCA CARLS'�(hTAY +`t� ��,�Y'���''""'��
A PROFESSIONAL CORPORATIOd2 MAY I 0 PM 12' �j�yoNNGOMERYBTRE�ETO,eUITEI2oo
ATTORNEV$ AT LAW SRN FRANCISCO.CRLIFORNIA Y�101
MARK J.HUEBSCH 660 NEVYPORT CENTER DRIVE,SUITE 1800 TELEPMONE µis7 zea-x¢�o
FACSIMILE (�15)I!9-t155
uIRECT DIAC (949)725-4187 NEYVPORT BEACH,CA 92880-8422
MHUEBSLX�SYCR.GOY TELEPHONE(949)725-1000 SANTA�B�ARBA�RA�EOT FICE
FACSIMILE(949)725410� SANTF BARB�RR,CALIFORNIR Y9f 01
TELEPMONE (E05)50400l5
F�CSIMILE 1eos�se�-io��
May 7, 2002
Steven D.Adams
City Manager
City of Arroyo Grande
214 E. Branch Street
Arcoyo Grande, CA 93421
Re: Provision of Legal Services in Connection with Issuance of 2002 General Obligation
Bonds
Dear Steve:
Per your call, we are pleased to submit the attached terms of engagement for the provision of
legal services in connection with the issuance of general obligations by the City of Arroyo Grande.
Should you have any questions regarding the enclosed materials,please feel free to call me.
I look forwazd to working with you again.
Very truly yours,
STRADLING YOCCA CARLSON &RAUTH
.�-!�
Mark J. Huebsch
MJH:mjh
DOCSOC�896988v2�22707.0009
' BOND COUNSEL AGREEMENT
CITY OF ARROYO GRANDE
THIS AGREEMENT, made as of this day of , 2002, by and between the
CITY OF ARROYO GRANDE (the "City"), a municipal corporation of the State of California, and
STRADLING YOCCA CARLSON & RAUTH, a Professional Corporation (herein `Bond
Counsel"):
RECITALS :
A. The City desires to retain Bond Counsel to do legal work hereinafrer outlined, upon
the terms and conditions hereinafter set forth,related to the issuance of Bonds of the City("City
Bonds")to finance capital improvements for a fire facility; and
B. The City desire to retain Bond Counsel to do the necessary legal work hereinafter
outlined upon the terms and conditions set forth for the financing of the City Bonds, including
without limitation certain activities in connection with preparation of an Official Statement as
described in Section 2, below; and
C. Bond Counsel represents that it is ready,willing and able to perform said legal work;
NOW,THEREFORE, in consideration of the premises, and of the mutual covenants,terms
and conditions herein contained,the paRies agree as follows:
1. The City retains Bond Counsel to provide, and Bond Counsel will provide, legal
services in connection with the issuance of the City Bonds. Bond Counsel agrees to consult with and
advise Ciry officials as to the best legal method of accomplishing the issuance of the City Bonds.
Such services shall include,but not be limited to,the drafting of resolutions,notices, election
materials, agreements and other documents required for the issuance of the City Bonds and the
rendering of a legal opinion(hereinafter called"the opinion")pertaining to the issuance of the City
Bonds to the effect that:
a. The City Bonds have been properly authorized, executed and delivered and
are valid and binding obligations;
b. The essential sources of security for the City Bonds have been legally
provided; and
c. Interest with respect to the City Bonds is exempt from California personal
income taxation and is excluded from gross income for purposes of federal income taxes.
Bond Counsel's services will also include compiling a sufficient record justifying the opinion
by:
i. Researching applicable laws and ordinances relating to the City
Bonds;
DOC SOC�896891 v2�22707.0009
ii. Attending conferences and consulting with City staff and counsel
regarding such laws, and the need for amendments thereto, or additional legislation;
iii. Participating with any financial advisors, underwriters or other
experts retained by the City in structuring the issuance of the City Bonds;
iv. Supervising and preparing documentation of certain steps to be taken
through the issuance of the CiTy Bonds including:
(a) Drafting all resolutions, notices, rules and regulations,
election materials and other legal documents relating to the security of the City Bonds, in
consultation with City, its counsel, financial advisors, underwriter and other experts;
(b) Preparing the record of proceedings for the authorization, sale
and issuance of the
City Bonds;
(c) Reviewing those portions of the Official Statement or
placement memorandum for the Ciry Bonds which describe the City Bonds,the financing documents
prepared by us and our opinion;
(d) Reviewing the purchase contract or the bidding documents
for the Ciry Bonds and participating in the related negotiations;
(e) Attending informational meetings and other conferences
scheduled by the City,the financial advisors or the underwriter;
(� Consulting with prospective purchasers of the Ciry Bonds,
their legal counsel and rating agencies;
(g) Consulting with counsel to City concerning any legislation or
litigation during the course of the financing(s);
(h) Consulting with the trustee for the City Bonds,and counsel to
the trustee;
(i) Preparing the form of the City Bonds, and supervising their
production or printing, signing,authentication and delivery;
(j) Rendering the final approving opinion as to the validity of the
City Bonds for use and distribution upon their issuance; and
(k) Rendeting any necessary collateral legal opinions as to the
applicability of the registration requirements of federal securities laws.
2. In addition,we will review the City's Preliminary Official Statements and the final
Official Statements(the"Official Statements")prepared by the underwriter or if no underwriter is
engaged,the financial advisor, for presentation to prospective purohasers of the City Bonds. We will
2
DOCSOC�896891 v2�22707.0009
� advise the City with respect to the information to be included in the Official Statement, including
information regazding the City Bonds and information relating to the City and the security for the
City Bonds. We will coordinate preparation of the Official Statement, but will act in reliance upon
' others as to the factual accuracy of matters presented. The Official Statement will be prepared in
cooperation with the City and the financial advisodunderwriter. We will issue 10(b)5 opinions to
the undenvriter of the City Bonds to the effect that(subject to the usual limitations of the opinion)
based on our participation in the preparation of the Official Statement, we do not believe the Official
Statement contains any untrue statement of a material fact or as of its date omits to state a material
fact required to be stated therein or necessary to make the statements therein, in light of the
circumstances under which they were made, not misleading.
3. This contract shall be administered by the City Manger or his designee. The Ciry
Manager, or his designee,will provide overall coordination and guidance of the services to be
performed hereunder and will address policy issues as necessary and appropriate.
4. The City agrees to accept,and Bond Counsel agrees to provide,the services to be
performed hereunder primarily through Mark J. Huebsch,who will be assisted by Greg Blonde and
Brian Forbath. The City reserves the right to review and approve all staff changes proposed by Bond
Counsel which will affect key personnel and positions assigned to provide services to the City under
this Agreement. The City's approval of such staff changes shall not be unreasonably withheld.
5. For the services to be rendered under this Agreement related to the City Bonds, the
City agrees to pay a fee in accordance with the fee schedule attached hereto as Exhibit A.
6. In the event that the City desires to engage Bond Counsel to perform additional work
outside of that described in paragraph 1 and paragraph 2, such as work related to the registration of
the City Bonds in States other than California, litigation,work on legislation,work with the Internal
Revenue Service related to proposed regulations, letter rulings or other matters,post-closing work
related to the City Bonds, or other studies or analyses requested by the City related to the City's debt
financings, Bond Counsel will be paid additional compensation therefor at the customary hourly rate
of the attorney performing such services, which rate in no event will exceed$275 per hour. Legal
services to be rendered by Bond Counsel under this puagraph shall be undertaken only at the written
direction of the City Manager, or his written designee. Fees for legal services rendered pursuant to
this paragraph 6 will be billed monthly and shall be payable by the City within thirty(30)days
following the receipt of each invoice.
7. Except as limited under paragraph 6,Bond Counsel shall be reimbursed by the Ciry
for the actual cost of any out-of-pocket expenses reasonably incurred by Bond Counsel in the course
of its employment, such as document reproduction, ovemight delivery and messenger chazges,
telecommunications chazges,printing costs, filing fees, long distance telephone calls, travel at the
request of the CiTy,and similar items of expense incurred by Bond Counsel with respect to third
parties who are not parties to this Agreement.
Reimbursement of travel, lodging and meals shall be made in accordance with the
following requirements:
Lodeine: Lodging chazges shall be limited to reasonable and necessary costs for
3
DOCSOC\89689IV2�22707.Oq09
moderate accommodations. Actual receipt is required for reimbursement.
Air Travel: Air travel chazges will be limited to coach or corporate rates; first class
air fare will not be reimbursed. Actual receipt is required for reimbursement.
The City will not reimburse for personal expenses, laundering,tips, alcoholic
beverages,pay TV,or phone calls not related to the work for City.
8. The fee schedule incorporated by reference in paragraph 6 hereof assumes that the
City Bonds will be issued within one year from the date of this Agreement. If the City Bonds are not
issued within that time, Bond Counsel reserves the right to make such modifications to the schedule
in pazagraph 6 as the City and Bond Counsel agree,as justified by reason of increased costs to Bond
Counsel, if any, and the then prevailing fee schedule for bonds of this type.
9. This Agreement may be terminated without cause by the City or Bond Counsel upon
thirty (30)days' advance written notice to the other party. Such notification shall state the effective
date of the termination of this Agreement.
10. Bond Counsel will comply with all applicable statutes and regulations relating to the
Fair Political Practice Commission and further agrees to report to the City any and all benefits
received by Bond Counsel from other participants in the borrowing.
11. Bond Counsel agrees to keep adequate documentation to permit the determination of
allowability of expenditures to be reimbursed by the City. If the allowability of expenditures cannot
be determined because records of Bond Counsel are inadequate, Bond Counsel agrees that the
questionable cost shall be disallowed; provided, however, Bond Counsel shall have the right to
appeal findings of disallowed costs.
12. All invoices for payment,progress reports and other official communications relating
to this Agreement shall be mailed to:
City of Arroyo Grande
Attention: City Manager
214 E. Branch Street
P.O. Box 550
Arroyo Grande, CA 93421
13. Bond Counsel and the employees of Bond Counsel, in performance of the
Agreement, shall act in an independent capacity and not as officers or agents of the City.
14. Without the written consent of the Ciry,this Agreement is not assignable by Bond
Counsel in whole or in part.
15. No alteration or variation of the terms of this Agreement shall be valid unless in
writing and signed by the parties hereto,and no oral understanding or agreement not inwrporated
herein shall be binding on any of the paRies hereto.
4
DOC SOC�896891 v2�22709.0009
A.1Vl. Miller & Co Inc. F'rnrtvE� � �t C
�' f,1iY �iF E>.nE;;,Y� �:;,,,d�t
Municipal Financing Consultants
Post Office Box 910049 02 MA`f I 3 At1 I I� I 7
San Diego,CA 92 1 9 1-0049
(858)450-4280
(858)450-9880 (Fax)
May 10, 2002
Mr. Steven Adams
City Manager
City of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA 93421
Deaz Mr. Adams:
We are pleased to have the opportunity to submit our response to your Request for Proposals—
Financial Advisor Services in connection with your proposed fire station expansion project.
Attached as part of our proposal is our firm's Statement of Qualifications.
Qualifications
Founded in 1991, A. M. Miller& Co., Inc. is an independent financial consulting firm whose
mission is to provide advisory services to public agencies in the structuring and mazketing of
bond issues so as to meet the agency's capital financing needs in the most efficient and
economical mammer.
The firm's founder, Alan Miller, would be responsible for the city's bond issue. Mr. Miller has
close to 40 years' experience in all areas of public finance. This experience offers a broad
perspective to the bond issuer, as he has participated in municipal bond financings as a public
official, investment banker, and financial advisor. He has been responsible for the structuring
and marketing of virtually every type of tax-exempt bond issue used in Califomia and a number
of other states. Issuers have included states, counties, cities and special districts of all types.
None of these bond issues has ever had a late debt service payment, let alone a default.
In recent years our clients have chosen to finance their projects utilizing various forms of bonded
debt that did not require voter approval. However, Mr. Miller has wide experience in general
obligation bond and 1941 Act revenue bond elections and bond issuance over the years,
beginning in 1967 as a staff inember with the City of Los Angeles CAO and continuing as a
financial advisor while employed by public finance advisory and invesrinent banking firms. He
is currently advising the City of South Pasadena on a general obligation bond measure for city-
wide street improvements and a 1941 Act water revenue bond measure. Both of these measures
are expected to be submitted to the voters within the next year.
Mr. Steven Adams
May 10, 2002
Page Two
Work Plan
Election Process. We would work with city staff and elected officials to develop the financing
plan for the fire station project and prepare the required tax rate statement for the sample ballot.
As requested by the city, we would provide input into ballot arguments and rebuttals and review
all resolutions and documents required to place the bond measure on the November 5, 2002
ballot, and work to ensure that the County of San Luis Obispo's August 9 deadline for all filings
is met.
Mr. Miller will personally attend all City Council and City staff ineetings, as requested by the
city, to provide explanations and assistance as the process for placing the bond measure on the
ballot progresses. If requested, he would also look forwazd to meeting with citizen groups, the
media or other interested parties to further explain the bond measure being submitted to the
electorate.
Bond Issuance. Upon approval of the bond measure, Mr. Miller would, in conjunction with city
staff and bond counsel, develop the bond issue structure, including repayment schedules, call
premiums, sinking fund payments and other salient features of the bond issue. He would also
prepare the documentation to be submitted to the bond rating agency and help the city prepare
for any presentations to the rating agency. We would also look into the possibility of obtaining
bond insurance for the issue, although given its relatively small size, bond insurers may not be
interested in providing insurance. An outline of the various steps involved in bond issuance are
presented on pages 7-8 of the attached Statement of Qualifications.
We would then write the official statement, or offering prospectus, for the bonds. This is the
disclosure document that describes the bonds, and presents financial and economic data for the
city. The official statement is used to present the bond issue to potential investors and includes
all documentation and disclosures required by federal and securities industry regulations.
An important point to note here is that when our firm prepazes an official statement, we gather all
required information and data. We do not ask the city staff to spend their valuable time
gathering data for us. All we ask is that city staff review the draft document and give us
comments before it is finalized, printed and distributed to potential bond buyers.
Our firm would prepare the official statement, subject to review and approval by bond counsel
and city staff, whether the bonds were sold by sealed-bid competitive sale or by negotiated sale
to a selected underwriter. By our doing so, the city will save the added cost of disclosure
counsel. We would recommend to the city the manner of bond sale, taking into account the
bonds' rating and tax-exempt bond market conditions at the time of bond sale.
Mr. Steven Adams
May 10, 2002
Page Three
Costs
Our fee for the entire bond process, from preliminary financial planning through the bond
election to bond sale and issuance, would be $25,000. Our fee is based on the amount of work
and costs involved in providing the scope of services required to best meet your financing
objectives. Our fee would include all printing and distribution of the preliminary and final
official statements, travel and all other out-of-pocket expenses normally refened to as
"disbursements". Our fee would be payable from bond proceeds. No fee whatsoever would be
payable to our firm until the bond issue is closed and the City has received bond proceeds.
Should the election be unsuccessful or the bond issue is otherwise never completed, the City
would owe us nothing.
Summary
Our approach to financings is, first and foremost, client-oriented. We listen to our clients so we
can understand their needs and goals for their capital projects. Determining client objectives and
structuring a financing to best meet those needs is our number one priority. We serve at the
convenience and need of the client. The entire financing process reflects this as we move from
the first meeting with our client to the bond closing. The success of this approach is best shown
by the fact that the majority of our clients have retained us for additional financings after their
first bond issue. For example, we have served as financial advisor to the Ciry of Blythe for ten
years and have structured and brought to market eleven sepazate bond issues over that period of
time.
Mr. Miller has had many long-term client relationships over the yeazs, and some of our clients
today began working with him years ago. For example, the current city managers of Loma
Linda and Pazadise have each retained Mr. Miller as their city's financial advisor for over 15
years, beginning when they served other cities as city managers and when he was employed by a
leading public finance firm before he established A. M. Miller& Co., Inc.
Finally, we do not look at a given bond issue as a one-time endeavor with an issuer. We look
forward to a long-term relationship where we will provide, at no additional cost, whatever
services are needed to be sure that the bond financing is successful over time.
Mr. Steven Adams
May 10, 2002
Page Four
Thanks again for the opportunity for us to present our proposal to Arroyo Grande. We look
forward to working with you and are ready to begin work immediately on the general obligation
bond measure for the fire station expansion project.
Sincerely,
�.�
�,r-
, ..-
� �
Alan Miller
President
amm:gps
Statement of Qualifications
May 2002
A. M. Miller & Co., Inc.
Municipal Financing Consultants
11036 Cedarcrest Way
Post Office Box 910049 (Zip 92191)
San Diego, CA 92121
(858) 450-4280
TABLE OF CONTENTS
THEFIRM.......................................................................................................................................1
MissionStatement................................................................................................................1
Experience and Qualifications.............................................................................................1
Summary..............................................................................................................................2
AlanM. Miller.....................................................................................................................2
CLIENTS.........................................................................................................................................4
REFERENCES ................................................................................................................................5
PublicEntities......................................................................................................................5
Professional..........................................................................................................................6
SCOPEOF SERVICES...................................................................................................................7
Determining Client Objectives ............................................................................................7
Meetings...............................................................................................................................7
Structuringthe Issue ............................................................................................................7
Ratings/Insurance.................................................................................................................7
Marketingthe Issue..............................................................................................................8
Closing/Continuing Services ...............................................................................................8
FINANCINGS .................................................................................................................................9
THE FIRM
Mission Statement
A. M. Miller & Co., Inc. was founded in January 1991 as an independent municipal financing
consultancy. The firm's mission is to provide advisory services to public entities in the
structuring and marketing of ta�c-exempt and taxable bond and note issues so as to meet an
issuer's capital financing needs in the most efficient and economical manner.
Experience and Qualifications
Since its founding, this firm has provided advisory services to its clients for the issuance of a
broad range of tax-exempt and taxable bond issues. These bond issues, both new money and
refunding issues, have financed a diverse range of projects, including infrastructure for new
development, redevelopment,public buildings, school sites and housing.
This firm offers:
• DIVERSE EXPERIENCE in all azeas of capital financing for public entities.
• BROAD PERSPECTIVE - Firxn professionals have participated in municipal
financings as senior public officials, investment bankers and financial advisors.
This gives us a unique insight into the requirements for structuring a successful
financing that best meets the capital financing needs of the public entity.
• RESPONSIVE SERVICE - We pride ourselves on a "hands on" approach to each
financing we undertake. We compile the information needed for the disclosures
and offering prospectus; we meet with the issuer staff and elected officials
whenever and as often as needed to ensure a smooth financing process; we serve
as "point person" with the various members oF the financing team, rating
agencies, bond insurers, underwriters and others to make sure the financing is
completed within the schedule and other parameters dictated by the needs of the
issuer; and, we provide as needed continuing services long after the financing is
completed.
1
Our experience, perspective and service can be brought to bear on bond financings for the
following types of financings, both new money and refunding issues:
Assessment Bonds
Certificates of Participation
Community Facilities Districts (Mello-Roos)
General Obligation Bonds
Housing Bonds, Single and Multi-Family
Industrial Revenue Bonds
Lease Revenue Bonds
Marks Roos Bonds
Revenue Bonds (all types of enterprises)
Tax Allocation Bonds and Notes
The above types of bond financings can be utilized to finance most any public project, including
sewer and water infrastructure, public buildings, park facilities, redevelopment projects, public
cemeteries, school facilities and new development infrastructure.
Summary
The financial advisory consulting services required to assemble a financing team, and to
struchue and market the debt issue, are a creative process involving members of the public entity
and its financing team and potential purchasers of the issuer's securities. We believe the single
most important aspect of financial consulting is the identification of the issuer's needs and goals
for its capital project. We then provide the best financial assistance and advice available to help
meet your needs in a proper and timely manner. This is the client-oriented approach that the
founder of this firm, Alan M. Miller, has used for 35 years in serving municipal clients.
Alan M. Miller
The firm was founded by Alan M. Miller, a recognized leader in Califomia public finance. Mr.
Miller has 37 years' experience in public finance in California. He began his career as a financial
analyst in the City of Los Angeles City Administrative Office where he was involved in
developing and financing the City's capital improvement program. Before founding A. M. Miller
& Co., Inc., he served as a senior financial advisor and investment banker for three major firms
in the public finance azena.
Mr. Miller's combination of experience as an issuer, financial advisor and investment banker
gives him a unique insight into the requirements for structuring a successful financing for the
public entity. This experience includes project analyses, development of financing and offering
documents, rating agency and bond insurer presentations, and presentation of the proposed issue
to potential investors, both institutions and individuals.
2
Since 1971, Mr. Miller had been responsible for the structuring and marketing of over 500 tax-
exempt financings totaling over $5 billion. These issues have financed virtually every type of
municipal project utilizing all types of financing vehicles. Included are bond anticipation notes,
certificates of participation, revenue bonds, lease revenue and lease purchase obligations,
redevelopment agency tax allocation bonds and notes, industrial revenue bonds, housing bonds,
general obligation bonds, Mello-Roos and Marks-Roos bonds, special assessment bonds,
industrial development bonds and floating rate issues. These financings have included both
"new"money and refunding issues.
Mr. Miller holds a Bachelor of Arts degree in political science/public administration from UCLA
and an MBA in Finance from the University of Southem California. He is a National Association
of Securities Dealers registered representative (Series 7) and a municipal principal (Series 53).
3
CLIENTS
During his long cazeer, Mr. Miller has served over 200 municipal issuers as investment
banker/financial advisor on structuring and bringing to market their bond issues. Clients have
included states, counties, cities, redevelopment agencies and all manner of special districts. In
California, he has worked on financings in 36 of the 58 counties. Financings have ranged in size
from $100,000 special assessment bonds (El Cajon, California) to $127 million for the San
Francisco Airport.
Since its founding in 1991, A. M. Miller & Co., Inc. has served as financial advisor for bond
financings by the following public entities. Most are continuing clients. All aze in California
unless noted.
Antioch Unified School District* Niland Sanitary District
Blythe Redevelopment Agency* (**) Palo Verde Cemetery District
CityofBlythe* (**) TownofParadise**
California Mobilehome Financing Authority City of Portola
Calipatria Redevelopment Agency* (**) City of Riverside*
City of Culver City* City of San Jacinto
Culver City Redevelopment Agency City of South Pasadena**
Coachella Redevelopment Agency South Pasadena Redevelopment Agency
Holtville Redevelopment Agency* (**) LJkiah Redevelopment Agency
City of Holtville* City of Ukiah
Imperial Community College District City of Westmarland
Logan General Hospital (West Virginia) Yucca Valley Redevelopment Agency
Loma Linda Redevelopment Agency (**)
City of Loma Linda*
* Multiple Issues
** In Process
4
REFERENCES
Public Entities
Dennis R. Halloway Charles L. Rough, Jr.
City Manager Town Manager
City of Loma Linda Town of Paradise
25541 Barton Road 5555 Skyway
Loma Linda, CA 92354 Paradise, CA 95969
909-799-28ll 530-872-6295
Les Nelson, City Manager Mr. Sean Joyce
Helen Colbert, Finance Director City Manager
City of Blythe City of South Pasadena
235 North Broadway 1414 Mission Street
Blythe, CA 92225 South Pasadena, CA 91030
760-922-6161 626-403-7252
David Keller William R. Hansen
Programs Director Debt Administrator
Plumas County CDC City of Riverside
183 W. Main Street 3900 Main Street
Quincy, CA 95971 Riverside, CA 92522
530-283-2466 909-782-5539
Leslie Tigan Karen Stauffer
City Clerk (former City Manager of Holtville, CA)
City of Portola Director of Administrative Services
35 Third Avenue Helix Water District
Portola, CA 96122 8111 University Avenue
530-832-4216 La Mesa, CA 92941
619-466-0585
David E. Hartwell
Utilities Program Specialist Coleen Ludwig, Councilmember
USDA-Rural Development City of Holtville
430 G Street, Agency 4169 121 West Fifth Street
Davis, CA 95616 Holtville, CA 92250
530-792-5817 760-356-4574
5
Professional
William K. Kramer, Esq. Don Hunt, Esq.
William L. Strausz, Esq. Fulbright &Jaworski
Richards, Watson& Gershon 865 S. Figueroa Street, Suite 2900
355 S. Grand Avenue, 40'�Floor Los Angeles, CA 90017
Los Angeles, CA 90071 213-892-9200
213-626-8484
John Brown, Esq. Les Pricer
Kim Byrens, Esq. Redevelopment Consultant
Best Best &Krieger LLP 383 S. Palm Canyon Drive
3750 University Avenue, Suite 400 Palm Springs, CA 92262
Riverside, CA 92502 760-409-542
909-686-1450
Mark J. Huebsch, Esq.
Stradling Yocca Carlson&Rauth
660 Newport Center Drive, Suite 1600
Newport Beach, CA 92660
949-725-4000
6
SCOPE OF SERVICES
In keeping with our client-oriented approach to financings, we listen to our clients so as to best
understand their needs and goals for their capital projects. An outline of the services we can
provide to meet your financing objectives are outlined below.
Determining Client Objectives
Meet with the client to discuss the nature of the proposed project, the amount of financing
needed and when the funds are required to meet the project schedule. We never forget that we
serve the client and always work towards providing the needed funds at the needed time, period.
We analyze the amount of financing needed, potential sources of moneys to meet debt service
payments, assess possible bond ratings and credit enhancement availability and develop a
proposed financing plan/structure. This analysis provides the basis for the financing and we
work with our clients in developing a financing plan that is financially feasible while at the same
time practical and acceptable to the citizens who will use and pay for the facility.
Meetings
As requested by our clients, we look forward to attending all planning and working meetings as
the financing is developed, along with meetings with citizen groups and other meetings that help
the financing process along. We also attend committee, commission, Council and Board
meetings and will be prepared to present the financing details as requested by those bodies'
members.
Structuring the Issue
Once the financing plan is determined, in conjunction with Bond Counsel and other financing
team members, we will help develop the various legal documents, such as the indenture, leases,
reimbursement agreements, and other such documents. Usually we prepaze the official
statement, or offering prospectus, taking into account the required due diligence and disclosures
required under the securities laws. In the event outside counsel prepares the official statement,
we provide close review and also provide counsel with economic data which is incorporated into
the official statement.
Ratings/Insurance
Once the issue is structured and final drafts of the above documents are prepared, it is usually
worthwhile to submit the issue to the bond insurers for consideration. If the issue does qualify
for insurance, it receives the highest AAA bond ratings, thus selling at the lowest interest rate in
a given market.
7
Likewise, before a bond issue is sold on an unrated basis, it should be submitted to at least one
rating agency for review, so as to determine its ratability.
Marketing the Issue
If the bonds aze sold by sealed bid competitive sale, we develop the notice of sale and the official
statement and distribute these to potential bidders on the bonds. We verify all bids and
recommend the best bid to the issuer.
If the bonds are sold by negotiated sale, we provide an independent review of the underwriter's
mazketing plan, proposed timing of the sale and proposed fee and interest rate structure. Here,
our role is not an adversarial one but a complementary role to other members of the financing
team in working with the issuer to ensure a debt issue that meets the issuer's needs on the
issuer's schedule at the lowest possible cost to the issuer.
Once the bonds are sold, we provide the issuer with a view of the bond market at the time of sale
and show comparable issues with an analysis of the issuer's financing in view of other issues in
the market at the time of sale.
Closing/Continuing Services
We would assist the financing team in the closing of the issue, as far as final document review
and any other task that we can be of assistance with.
We do not look at a given issue as a one-time endeavor with the issuer. We look forward to a
long-term relationship with the issuer where we will provide whatever services are needed, to be
sure the financing is successful over time and meets the issuer's needs.
8
FINANCINGS
Date Issue
12/ll/01 City of Loma Linda
$19,430,000 Variable Rate Demand
Multifamily Housing Refunding Revenue Bonds
1/18/O1 Blythe Financing Authority
$1,275,000 Sewer Revenue Bonds, Series 2001
ll/1/00 BlytheRedevelopmentAgency
$900,000 Redevelopment Project No. 1
Ta�c Allocation Bonds, Series 2000A
11/1/00 Blythe Redevelopment Agency
$450,000 Redevelopment Project No. 1
Tax Allocation Bonds, Series 2000B (Taxable)
6/27/00 South Pasadena Redevelopment Agency
$2,600,000 Redevelopment Project No. 1
Tax Allocation Bonds, Series 2000
11/18/99 City of Culver City
$25,080,000 Wastewater Facilities Refunding Revenue Bonds,
1999 Series A (pricing consultant)
9/30/99 Culver City Redevelopment Agency
$31,940,000 Tax Allocation Refunding Bonds, 1999 Series A
(pricing consultant)
9/30/99 Culver City Redevelopment Agency
$19,535,000 Subordinate Tax Allocation Refunding Bonds,
1999 Series B (pricing consultant)
5/20/99 Palo Verde Cemetery Financing Authority
$640,000 Revenue Bonds, Series 1999
2/9/99 Holtville Public Financing Authority
$4,380,000 1999 Water Revenue Refunding Bonds
12/3/98 Calipatria Redevelopment Agency
$350,000 1998 Ta�c Allocation Bonds
10/1/98 CityofRiverside
$7,515,000 Multi Family Housing Revenue Bonds
(Sierra Pines Apartments)
3/24/98 Blythe Financing Authority
$735,000 1998 Sewer Revenue Bonds
9
�t Issue
3/24/98 Blythe Financing Authority
$1,200,000 1998 Water Revenue Bonds
1 U10/97 Blythe Redevelopment Agency
$3,400,000 1997 Tax Allocation Refunding Bonds
9/9/97 Blythe Financing Authority
$5,065,000 1997 Lease Revenue Bonds
(City Hall and County Courthouse Projects)
7/23/97 City of San Jacinto Financing Authority
$4,500,000 1997 Water Revenue Bonds
11/19/96 Blythe Redevelopment Agency
$1,200,000 1996A Tax Allocation Bonds
11/19/96 Blythe Redevelopment Agency
$500,000 1996B Tax Allocation Bonds (Taxable)
6/6/96 California Mobilehome Park Financing Authority
$9,000,000 1996 Revenue Bonds
(Cities of Holtville and San Marcos JPA)
5/19/96 City of Portola Water Financing Authority
$1,200,000 1996 Bond Anticipation Notes
4/25/96 Contra Costa Schools Financing Authority
$3,600,000 1996 Certificates of Participation
(Antioch Unified School District)
11/22/95 Calipatria Redevelopment Agency
$300,000 1995 Tas Allocation Bonds
11/ 16/95 Yucca Valley Redevelopment Agency
$1,730,000 Tax Allocation Bonds, Series 1995
6/29/95 West Virginia Health Financing Authority
$31,470,000 Hospital &Refunding Bonds, Series 1995
(Logan General Hospital Project)
5/10/95 Contra Costa Schools Financing Authority
$4,190,000 1995 Certificates of Participation
(Antioch Unified School District)
2/9/95 Blythe Redevelopment Agency
$1,610,000 1995A Tax Allocation Refunding Bonds
$1,650,000 1995B Tax Allocation Refunding Bonds (Taxable)
10
Date Issue
12/16/93 City of Loma Linda
$13,700,000 1994 Refunding Certificates of Participation
(City Hall Project)
12/16/93 Loma Linda Redevelopment Agency
$4,405,000 1994 Tax Allocation Refunding Bonds
9/1/93 Calipatria Redevelopment Agency
$1,000,000 1993 Tax Allocation Bonds
6/15/93 City of Loma Linda
$4,200,000 1993 Water Revenue Refunding Bonds
6/ I/93 Niland Sanitary District
$700,000 1993 Sewer Revenue Bonds
4/20/93 Holtville Redevelopment Agency
$1,775,000 1993 Tax Allocation Bonds
12/8/92 City of Riverside
$7,745,000 1992A Multi Family Housing Revenue Bonds
$435,000 1992B Multi Family Housing Revenue Bonds(Taxable)
(Birchwood Park Apartments)
12/8/92 City of Riverside
$9,42Q000 1992A Multi Family Housing Revenue Bonds
$540,000 1992B Multi Family Housing Revenue Bonds (Taxable)
(Palm Shadows Apartments)
6/I1/92 CityofUkiah
$25,850,000 1992 Electric Revenue Refunding Bonds
4/29/92 Ukiah Redevelopment Agency
$6,000,000 1992 Tax Allocation Notes
11/1/91 Coachella Redevelopment Agency
$3,000,000 1991 Tax Allocation Bonds
9/9/91 City of Holtville
$3,500,000 1991 Water Revenue Refunding Bonds
11
o� PteROroc 71.A.
�
� N/CORPORATE yy MEMORANDUM
41 �
T
# JULY 10. Utt *
c���soRN�P
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES
SUBJECT: FISCAL YEAR 2000/01 THIRD QUARTER BUDGET STATUS REPO T
DATE: MAY 28, 2002
RECOMMENDATION:
It is recommended the City Council/P�qency Board:
• Approve detailed budget adjustments and recommendations as shown in Schedule B.
• Approve Schedules A through E included in the Third Quarter Budget Status Report.
FUNDING:
The requested actions will impact several fund budgets as outlined in the Third Quarter
Budget Status Report and supporting schedules. The General Fund ending balance will be
impacted by the approval of the recommended revenue and appropriation adjustments as '
follows:
Projected Fund Balance at Mid-Year Report $1,499,400
Additional Revenues 90,000
Transfer Changes (10,000)
Approved Expenditure Adjustments (3,500)
Proposed Expenditure Adjustments 300
Total Decrease to General Fund Balance 76.800
Adjusted Fund Balance 6/30/2002 7 0
DISCUSSION:
Each year, the City Council adopts a budget, which commits resources to the
accomplishment of its policies. The Financial Services Department routinely prepares
quarterly budget updates for the City Council.
The purpose of the City's Third Quarter budget review is to:
• Conduct a review of all City funds to recommend budgetary changes to address known
budget d�ciencies.
• Identify budget changes that materially impact fund balances.
THIRD QUARTER REPORT
MAY 28, 2002
PAGE 2
• Comment on the significant budget trends that will impact financial planning.
• Provide a link between the City budget, the financial records, and the independent
financial audit.
SUMMARY OF KEY THIRD QUARTER POINTS:
• The projected "Budgeted" General �und Balancs for FY 2001-02, after proposed budget
adjustments, is approximately $1,576,200. This amount is different from the FY 2002-03
Preliminary Budget "Estimated Actual" budgeted fund balance, of approximately
E2,277,800. "Budgeted" figures represent the authorized maximum appropriations, while
"Estimated Actual" figures represent the year-end expected spending and revenues.
Therefore, given revenue increases and the expenditure containment shown by the
departments, the City expects to have a fund balance $701,600 more than the "Budgeted
Fund Balance".
. The FY 2001-02 projected $1,576,200 General Fund Balance is approximately $83,800 in
excess of the City Council goal of a fund balance of 15% of appropriations ($1,492,400).
• FY 2001-02 and 2000-01 revenue and expense comparisons are reported for the General
Fund, Sewer Fund, and Water Fund. FY 2001-02 General Fund reports an approximate
$82,300 increase in revenues, and approximately a437,850 increase in expenditures over
the prior fiscal year. The disparity between current revenues and expenses occurs as a
result of the delay in receiving major revenues until the last quarter of the year. An
example of the cyclical revenue stream is the receipt of approximately $663,100 of
property tax revenues received after April 1� of last year. The General Fund expects to
receive additional last quarter property tax revenues of approximately $700,000. The
receipt of cyclical revenues and the accrual of revenues earned in FY 2001-02 but
received after July 1, 2002 will substantially increase General Fund revenues.
• The $83,800 growth in General Fund revenues resulted primarily from an increase in tax
revenue ($65,700), aid from other governments ($57,400), and minor increases in other
accounts. These increases were offset by decreases in charges for services ($35,700)
and other revenues ($57,100). The 5437,850 increase in General Fund expenditures is
primarily from increases in salary & benefits costs in the Public Works ($60,000), Police
($122,200), and Fire ($98,200) departments along with replacement equipment
purchases in the Police ($57,300) and Street Maintenance ($26,400) departments.
• Recommended Adjustments to the General Fund, reported on Schedule B, reports an
increase to estimated revenue of $90,000. The major portion of the increase is the result
of a mitigation payment ($36,650) from Tra�c Congestion Relief revenues from the State
of Califomia; the final ($15,150) payment for the declared 1046 FEMA disaster; an
increase in interest income ($18,100); and Public Works equipment rental ($16,950). The
detail of these adjustments may be found beginning on Page 7 and Schedule B (page 21)
of the report.
THIRD QUARTER REPORT
MAY 28, 2002
PAGE 3
• The budget for Water Facility Fund transfers to the CIP Fund is being decreased by
525,000 to reflect the shift of responsibility for the Well Water Disinfection Upgrade
Project to the Water Fund.
• Estimated revenues in the Water Fund are being increased to accommodate actual
revenues that already exceed budgeted amounts by a40,750 at third quarter. Budgets for
Hydrant Water Construction ($20,500), Meter Installation ($10,600), and Utility Billing Set
Up fee ($9,650) are adjusted on Schedule B, page 23. The budget for Water Fund
transfers to the CIP Fund is being increased by $25,000 to reflect the transfer of funding
for the Well Water Disirifection Upgrade from the Water Facility Fund.
. Numerous changes and adjustments are recommended for the Capital Improvement
Program Fund (350). Adjustments are proposed to reflect the transfer of saving from one
project to another project ($24,400 from the Huasna Road Overlay project to the 2000-01
Pavement Management project), reduction of the Branch Mill Road project due to the
State reduction in funding of a244,000, and increased appropriations ($7,500) for land
surveying services to prepare FEMA Flood Insurance Certificates.
• Approve the following Schedules A through E, included in the Third Quarter Budget
Status report that summarizes budget adjustments.
A. Unreserved Fund Balance-Control.
B. Recommended Adjustments.
C. Adjustments to Fund Balance.
D. Unreserved Fund Balance-Third Quarter Changes.
E. Two Year Comparison of Third Quarter Revenues and Expenses.
City of
Arroyo Grande
Financial Services Department
. r
.
f�PfD�/D �YA/!��
LVhere Quality Counts
THIRD QUARTER SUDGET STATUS REPORT
FISCAL YEAR 2001/2002
May 28, 2002
City of Arroyo Grande
Third Quarter Budget Status Report- 2001/2002 Ma 28, 2002
Table of Contents
Summaryof Key Points............................................................................................................................................................. 3
Overview.................................................................................................................................................................................... 4
General Fund Revenue and Expense Overview..................................................................................................................... 6
GeneralFund Revenues............................................................................................................................................................ 8
GeneralFund Expenditures.....................................................................................................................................................10
Additional Appropriation Requests .......................................................................................................................................13
' General Fund Balance.........................................:....................................................................................:................................14
OtherFunds...............................................................................................................................................................................15
KeyBudget Issues Ahead ........................................................................................................................................................18
Summaryof Recommendations/Actions...............................................................................................................................18
ScheduleOverview...................................................................................................................................................................19
Schedules:
A Unreseroed Fund Balance Control-All Funds.................................................................................................21
B Recommended Adjustments -All Funds .........................................................................................................23
C Adjustments to Fund Balance-All Funds.........................................................................................................27
D Unreserved Fund Balance Third Quarter Changes-All Funds......................................................................33
E Two Year Comparison of Third Quarter Revenues & Expenses...................................................................35
2
i
City of Arroyo Grande
Third Quarter Budget Status Report - 2001/2002 Ma 28, 2002
Summary of Key Points
• The projected "Budgebed" General Fund Balance for FY 2001-02, after proposed budget adjustments, is appmximately
$1,576,200. This amount is different from the FY 2002-03 Preliminary Budget "Estimabed Actual" budgefied fund balance
of approximately $2,277,800. "Budgehed" figures represent the authorizeci maximum appropriations, while "Estimated
Actual" figures represent the year�nd expecbed spending and revenues. Therefore, given revenue increases and the
expenditure containment shown by the departments, the City expects to have a fund balance $701,600 more than the
"Budgefied Fund Balance'.
• The FY 2001-02 projected $1,576,200 General Fund Balance is approximately$83,500 in excess of the City Council goal of a
fund balance of 15% of appropriations ($1,492,400).
• FY 2001-02 and 2000-01 revenue and expense comparisons are reported for the General Fund, Sewer Fund, and Water
Fund. FY 2001-02 General Fund reports an approximate $82,300 increase in revenues,and approximately$437,850 increase
in expenditures over the prior fiscal year. The disparity between current revenues and expenses occurs as a result of the
delay in receiving major revenues until the last quarber of the year. An example of the cyclical revenue stream is the
receipt of approximately$663,100 of property tax revenues received after April lu of last year. The General Fund expects
to receive additional last quarter property tax revenues of approacimately$700,000, The receipt of cyclical revenues and the
accrual of revenues earned in FY 2001-02 but received after July 1,2002 will substantially increase General Fund revenues.
• The$83,800 growth in General Fund revenues resulbed primarily from an increase in tax revenue ($65,700), aid from other
governments ($57,400), and minor increases in other accounts. These increases were offset by decreases in charges for
services ($35,700) and other revenues ($57,100). The $437,850 increase in General Fund expenditures is primarily from
increases in salary & benefits costs in the Public Works ($60,000), Police ($122,200), and Fire ($98,20p) departmenis along
with replacement equipment purchases in the Police($57,300)and Street Maintenance($26,400)deparimenis.
• Recommended Adjustments to the General Fund, reported on Schedule B, reporls an increase to estimated revenue of
$90,000. The major portion of the increase is the result of a mitigation payment ($36,650) from Traffic Congestion Relief
revenues from the State of California; the final ($15,150) payment for the declared 1046 FEMA disaster; an increase in
3
i
City of Arroyo Grande
Third Quarter Bud�et Status Report- 2001/2002 Ma 28, 2002
interest income ($18,100); and Public Works equipment rnntal ($16,950). The detail of these adjushnents may be found
beginning on Page 7 and Schedule B (page 21)of the report
• The budget for Water Facility Fund transfers m the CII' Fund is being decreased by $25,000 to reflect the shift of
responsibility for the Well Water Disinfection Upgrade Project to the Water Fund.
• Estimated revenues in the Water Fund are being increased to accommodate acival revenues that already exceed budgeted
amounts by $40,750 at third quarter. Budgets for Hydrant Water Construction ($2(1,5(10), Meter Installation ($10,600), and
Utility Billing Set Up fee ($9,650) are adjusted on Schedule B, page 25. The budget for Water Fund transfers to the CII'
Fund is being increased by $25,000 to reflect the transfer of funding for the Well Water Disinfection Upgrade from the
Water Facility Fund.
� • Numerous changes and adjustments are recommended for the Capital Improvement Program Fund (350). Adjustments are
proposed to reflect the fransfer of savings from one project to another project ($24,400 from the Huasna Road Overlay
project to the 2000-01 Pavement Management project), reduction of the Branch Mill Road project due to the State reduction
in fun '
I dmg of$244,000, and increased a ro riations $7,500 for land surve 'n services to
, PP P � ) y1 g prepare FEMA Flood Insurance
Certificates.
Overview
The Cit}�s Third Quarter Budget Report is prepared for multiple reasons. First, to present the minimum fund balance
available at year-end, based on City Council authorized expenditures and stafYs projection of estimated revenues.
Secondly, to compare revenues and expenditures occurring during the nine months of the fiscal year against budgeted
amounts to determine appropriate adjustments. Thirdly, to link the budget, the City financial records, and the
independent financial audit together. Finally, the Third Quarter Report compares revenues earned and expenses made
during three�uarters of the 2001-02 Fiscal Year against FY 2000-01. The information is provided in the following
formats:
4
;
City of Arroyo Grande
Third Quarter Budget Staius Report- 2001/2002 May 28, 2002
Schedule A: The starting point is the audited 2000-01 Fiscal Year ending fund balances, which is also beginning
Unreserved Fund Balances for the 2001-02 Fiscal Year. Combining the beginning Unreserved Fund Balances with
the revenues, transfers, and appropriations adopted in the Annual Budget provides the estimated fund balances.
These are the expected fund balances at the time the budget was adopted, and are control totals. T'he confrol totals
provide a reference point to the Third Quarter projected unreserved fund balances shown on Schedule D.
Schedule B: A listing of all approved and proposed budget adjushnents is presented. The approved budget
adjustments are the result of approved City Council action occurring after the Mid-Year Report was issued. The
recommended adjustments include departmental adjustments, reassessments of revenue estimates, or proposed
changes to be presented to the City Council for consideration.
iSchedule C and Schedule D: These schedules report the affect of the adjustments on budgeted revenues,
transfers, appropriations, and ending fund balances. The adjustments and the affect on Unreserved Fund Balance
i shown on these schedules are cumulative, i.e. First Quarter, Mid-Year, and Third Quarter adjustments are
included.
Schedule E: A comparison of two years (FY 2000-01 and FY 2001-02) revenues and expenses for the General Fund,
the Sewer Fund, and the Water Fund. Because some revenues and expendilures do not occur in an even consistent
pattern (i.e. the majority of sports league revenue occurs in spring and summer) a comparison with the prior fiscal
year is more meaningful. The prior fiscal year provides a gauge with which to measure the current revenues and
expenditures. The General Fund and Water Fund expenditures are reported by department/division to facilitate
questions on departmental/division expenditures and growth.
A comprehensive review of revenues and expenses resulted in several recommended adjushnents. These adjustments
are recommended only when actual receipts and disbursements are materially different from budget Although budget
adjustrnents are recommended across several City funds, the emphasis in the Third Quarter Budget Report continues to
be directed at the General Fund. The General Fund is deemed to be the most important as it provides most of the
services commonly associated with government (public safety, recreation, parks, building and planning) and revenues
are primarily tax related and relatively inflexible in the Cit}�s ability to make adjustment.
5
�
City of Arroyo Grande
Third Quarter Bud�et Status Report - 2001/2002 Ma 28, 2002
General Fund Revenues & Exvense Overview Two Year Compazison of Revenues &Fxpenses
General Fund FY 2000-01 FY 2001-02
6,900
Revenues:
Third Qtr. Actual $5,904,400 $5,982,000 �'800
Third Qtr. Transfers 626,600 631,300 �.�
Total 531 000 613 00 �
Expenditures: �
Third Qtr. Actual $6,604,800 $7,054,900
Third Qtr. Transfers (210,300) (222,600) 6A00
Total 394 500 832 00 �
6.ZIq
6,100
FY Ol-02 py pp.pl
. �'Revenue ■Expense
Shown above is the graphic presentation of the General Fund, reported on Schedule E, Two Year Comparison of Third-
Quarter Revenues & Expenses. Schedule E (page 35) presents the acival and percentage of budget for Fiscal Year 2000-01
and Fiscal Year 2001-02. Comparing the two fiscal years allows conclusions to be drawn about future revenues and
expenditures, based on past performance.
The table and chart make major differences more apparent. For instance, the table shows the Third Quarter revenues and
transfers-in are slighfly more ($82,300) in FY 2001-02 than FY 2000-01. This revenue difference is primarily the result of
small increases in three revenues (totaling $52,050); large increases in tax revenues ($65,700) and intergovernmental
revenues ($57,350); offset by reductions in charges for service (-$35,700) and other revenues (-$57,100).
The $437,900 increases in General Fund expenses between FY 2000-01 and FY 2001-02 is due in part to increased payroll
and benefits costs in the Police ($115,500), Fire ($99,700), and Public Works ($60,000) Departments. Increased equipment
replacement costs for police vehicles ($57,300), payment for a F150 pickup truck in street maintenance($26,400), parks
diesel riding mower ($39,100), and recreation Ford F150 pickup ($21,400) are responsible for the remaining increase in
expenses.
6
;
City of Arroyo Grande
Third Quarter Budget Status Report- 2001/2002 Ma 28 2002
.
Reductions in non-departmental insurance settlements ($66,950) and lease purchase payments ($46,750) along with
reductions in contract services in the Public Works Administration Department ($29,500) offset the costs detailed above.
Savings in the Public Works Department is from reducing the City reliance on contract services to staff the depariment
The FY 2001-02 fund balance in the General Fund will be to $1,576,200 by fiscal year end, if all budget appropriations are
spent and all revenue projections are received. Seventy-five percent (75%) of the fiscal year has elapsed as of March 313°,
however, only 689% of the appropriations for both operations and equipment purchases have been used. The
containment of departmental expenditures and the growing revenues contribute to an increasing fund balance.
Shown below is a graphic representation of the 2001-02 Fiscal Year revenues and expenditures to date compared with the
amended budget before Third-Quarter adjustments are made. Transfers In and Transfers Out are included on this graph
to present the total impact on fund balance. '
-
Comparison Budget&Actual
General Fund Budget &Actual as of March 31,2002
Budget Acival
Revenue/Transfers $8,822,000 $6,613,300 �A
Operations 9,575,500 6,722,600 �,o
Equipment Purchases 76,750 109,750 ��
Capital Transfers 290,200 0 ��o
��o
Total Expenditures $9,942,450 6,832,350 "�
s
20 � � � 99
Decrease in Fund Balance 1120 450 219 050 '°
�
Revenues ����
•Actual ❑Bud et
7
City of Arroyo Grande
Third Quarter Bud�et Status Report- 2001/2002 May 28, 2002
General Fund Revenues
Though many individual revenue accounts are projected to be either over or under their budget amounts, the overall
impact on the General Fund is minimal. However, some adjustments are required to bring budgeted revenues equal to
actual revenue received. Adjustments, totaling $90,000 are recommended for new revenue sources and adjustments to
current revenues. Significant events, trends and adjustments in General Fund revenues are detailed as follows:
• Revenue From Other Government A encies - The City has received payments from the State to improve local
streets and roads. These payments, in the form of Traffic Congestion Relief monies total $36,650. Because the
General Fund did not budget for this revenue, an adjustment has been proposed.
• FEMA Revenues - The dosure of Incident 1046 from March 1995 resulted in a final payment of$15,150 to the
City. Because this revenue was not budgeted nor anticipated, an increase to estimated revenue is wananted.
• Expense Recoverv-Equivment Rental - The Public Works Departrnent generated approximately $16,950 in
revenues from the rental of street equipment to other government agencies.
• Interest Income -The General Fund has budgeted $13,000 for interest income. However, the fund has received
$24,600 for the first three quarters of the fiscal year. Conservatively, the fund should receive another$6,500 in
interest income during the fourth quarter, to bring the yearly total to $31,100. An adjustment to estimated
revenue of$18,100 is therefore warranted.
• Fire Reimbursements - The Fire Department receives payments for responding to mutual aid fires. During the
past year the estimated revenues have been increased for the Darby fire, the Madera Creek fire, and the
Leonard Incident. However, adjustrnents were not recorded for the response to the Creek Fire ($4,450) and the
Galivan Fire ($3,100). Therefore, Third Quarter adjustments result in an increase to fund balance of$7,550.
• Insurance Refunds/Dividends - Revenues received to date are approximately $3,000 more than budgeted.
Therefore, a budget adjustment is proposed for that amount.
8
City of Arroyo Grande
Third Quarter Bud�et Status Report- 2001/2002 May 28, 2002
• Expense Recovery-Police - At March 31s0 the revenues received for police expense recovery is approximately
$15,250, substantially less that the$37,800 amount budgeted. A conservative$10,000 reduction in the estimated
revenue brings the budget and acival revenues expected into closer alignment
At March 31, 2002, with three-quarters of the fiscal year complete, the General Fund had received approximately
$5,982,000 in revenues (75.1% of budget) and $631,350 in transfers (73.9%). The revenue figures are slighfly understated
because several large payments are not received until the final quarter of the fiscal year. For instance, property tax
payments of around $663,100 were received from San Luis Obispo County during the last quarter of Fiscal Year 2000-01.
These payments were 33.1% of the total Secured Property Tax revenues received during the Fiscal Year. The City may
see up to an additional$700,000 in property tax during the remaining three months of the Fiscal Year.
The table on the following page compares the FY 2001-02 top eight revenue accounts against the prior fiscal years. This
table is especially encouraging because the total revenue is approximately $251,800 higher in FY 2001-02, seven of the
eight categories are higher than the previous fiscal year, and only one revenue, sales tax, is less than the previous fiscal
year. Sales tax revenue is less in FY 2001-02 because of an accounting change that accrued $428,800 of revenues received
in July and August 2001 to the prior fiscal year. The totals shown on the following page would be substantially differenk
When the FY 2001-02 audit entries are completed, approximately $400,000 from July and August 2002 will be added to
the current fiscal year.
However, it should be noted with some concern, that the eight revenues for Fiscal Year 2001-02, make up 82.6% of the
total General Fund revenues. This City is dependent on revenues (sales tax, property tax, and motor vehicle fees) that are
controlled by the State of California and dependent on the State economy. The Transient Occupancy Tax, Franchise Fee
revenues, and Building Permit revenues are heavily dependent on the economy. Given the State of California's
propensity to reduce funding to cities when economic downiurns occur, it is imperative that the City discover ongoing
reverme sources that are not dependent on the economy and the State.
9
�
:
City of Arroyo Grande
Third Quarter Bud�et Status Report- 2001/2002 Ma 28, 2002
Mid-Year-Current Fiscal Yeaz Mid-Yeaz-Prior Fiscal Year Actual
Title Budget Actual Percent Budget Actual Percent Change
Sales&Use Tarc $ 3,099,000 $ 1,892,416 61% $ 2,683,350 $ 1,977,385 74% $ (84,969)
PropertyTax 2,292,200 1,581,196 69% 2,127,000 1,425,609 67% 155,587
Motor Vehicle License Fees 936,000 590,961 63% 837,100 559,531 67% 31,430
Children In Motion 308,000 222,866 72% 309,800 202,035 65% 20,831
TransientOccupancyTax 350,000 211,967 61% 268,000 147,142 55% 64,825
Franchise Fees 259,500 162,525 63% 308,700 130,269 42% 32,256
Building Permits . 250,000 201,221 80% 275,000 . 188,241 68% 12,980
Plan Check Fees 95,600 77,661 81% 100,600 58,820 58% 18,841
Total $ 7,590,300 $ 4,940,813 65% $ 6,909,550 $ 4,689,032 68% $ 251,781
General Fund Exvenditures
The total General Fund expenditures are approximately 71% of the modified budget with 75% of the fiscal year elapsed.
Though some departmental expenses are slightly more than 75%, the majority are less or near the 75% budget mark at
Third-Quarter. In a comparison of actual costs to date, there are differences between the expenditures for the 2001-02
Fiscal Year and the prior fiscal year, as shown on Schedule E, and the chart on the next page. Explanations of the
approximate$450,100 increase in expenses are offered following the chart.
10
i
City of Arroyo Grande
Third Quarter Bud�et Status Report- 2001/2002 Ma 28, 2002
Current Fiscal Year Prior Fiscal Year Actual
Title Budget Actual Percent Budget Actual Percent Change
Administration 2,366,094 1,639,364 69% 2,409,814 1,643,693 68% (4,329)
Public Safety 4,973,007 3,596,809 72% 4,474,727 3,307,678 74% 289,131
Public Works 1,000,126 651,347 65% 792,465 530,490 67% 120,857
Parks&Recreation 1,609,841 1,167,417 73% 1,518,469 1,122,930 74% 44,487
Total 9,949,068 7,054,937 71% 9,195,475 6,604,791 72% 450,146
, The following are explanations for the major differences in departmental budgets. Deparhmental expenses are for both
Fiscal Year 2000-01 and 2001-02 are presented and compared in detail on Schedule E, beginning on page 35.
Administradon:
• Citv Mana� -The $29,700 increase in spending in this department is primarily salary related, resulting from
budgeted merit salary increases, the sale of unused annual leave, and a 3% cost of living increase.
• Management Information System - An upgrade to the Cit}�s computer system was responsible for approximately
$17,700 of the $35,100 of increased expenses in this department The contract with San Luis Obispo County for
computer support services accounted for approximately $25,200 of increased costs while the replacement of staff
resulted in$16,500 of salary savings.
• Non-Devartmental - A $97,400 reduction in costs is primarily the result of$66,950 of lawsuit settlements in FY 1999-
2000 and the reduc6on of$46,700 in lease purchase payments in the current fiscal year. These savings were offset by
increased utility costs ($15,500).
Public Safety:
• Police - The Police Department expenditures have increased by approximately $179,500. Salaries and benefits
account for approximately $115,500 of the increased cost. The increase in employee compensation resulted from a 3%
cost of living increase (per the Arroyo Grande Police Officer Memorandum of Understanding) and the negotiated
11
s
City of Arroyo Grande
Third Quarter Budget Status Report - 2001/2002 Ma 28 2002
.
increase in the Public Employees Retirement System (PERS) plan. The purchase of a motorcycle and two additional
police vehicles, that were schedule for replacement in 1992, increased costs by$57,300.
• Fire - The staffing increase of Fire Captain and the 9.5% increase in the Fire PERS rate are primarily responsible for
the$98,200 increase in departmental expenses.
Public Works:
• Administration - The Assistant City Engineer position was filled this fiscal year, resulting in increased payroll costs of
$89,500, while decreasing in the reliance on and the cost of contractual services ($29,500), for a net increase to the
division of approximately $60,000.
• Street Maintenance - The purchase of a F150 truck to replace a 19,87 Chevrolet Blazer accounted for $26,400 of the,
approximate$31,700 increase in this division.
• Street Lighting - The rise in utility rates caused the power cost for lighting the City to increase from $104,700 to
$136,900 at the end of the third quarter.
Pazks and Recreation:
• Parks - The budgeted replacement of a ten-year-old riding mower used for maintenance in City parks and Soto Sports
Complex, increased costs in this division by$39,100.
• Recreation Administration - The replacement of a 1978 Ford 3/a ton truck with a Ford F150 truck accounted for$21,400
of the$43,900 increase in costs in the division.
• Government BuildinQS - Despite $36,200 of building improvements in the current fiscal year, this division reports
expenditures $39,600 less than the previous fiscal year. This occurred because comparing a large expenditure in FY
2000-01 against a smaller expenditure in the following year, gives the impression of a saving. This "saving° occurred
as a result of the$78,600 expenditure in FY 2000-01 to re-roof City buildings.
12
City of Arroyo Grande
Third Quarter Budget Status Report- 2001/2002 Ma 28, 2002
The graph below depicts the budget and expenditures at T'hird-Quarter for the major classifications of departments. As
shown, the majority of General Fund expendiiures (51%) are Public Safety related. The Administr�ation category, which
includes City Council, City Manager, Printing, Administrative Services, City Attorney, Financial Services, Community
Development, MLS, and Non-Departmental, incurs 23% of all General Fund expenses. The remainder of the costs consists
of Public Works (9%) and Recreation (17%). Total General Fund expenses (without transfers) are 71% of budget, though
some departments are slighfly more and others slighfly less than 75%, the third quarter percentage.
��
�,�
a� ,
zsoo
z000
tsoo
�.000
sao
0
AdminietraHon PublicSafety PublicWorke ParkalcRec.
�3rd Qb E nses O 75%FN Ol-02 Bud t
Additional Appropriation Requests
• Financial Services - The Departrnent contracts with Hinderliter, DeLlamas & Associates (HDL) to analyze the City's
sales tax receipts. The firm also audits sales tax reported in the community to ensure that all business are reporting
sales as being earned in Arroyo Grande. If HDL 6nds a business incorrecfly reporting sales and the State Board of
Equalization corrects the error (to the City's benefit), HDL is entifled to 15% of the additional sales tax. HDL
13
�
City of Arroyo Grande
Third Quarter Bud�et Status Report- 2001/2002 Ma 28, 2002
recovered 17,963 of sales tax at an additional cost of $2,695. Because this cost was unplanned and has revenue in
excess of the cost, the Department is requesting an additional appropriation of$2,695.
• MIS - A former employee of the Department applied and was granted unemployment benefits at a cost of $4,222.
These types of costs are paid direcfly by the affected department, as the City dces not carry insurance for
unemployment claims. An additional appropriation is requested so planned computer purchases will not be
disrupted.
• Police - As the result of a Health Departrnent inspection, the Police Department found that a plumbing device in Cell
2 were inoperable. When the necessary repairs were made it was discovered that the toilet in Cell 1 should also be
replaced. The Police Department has requested an additional $2,800 appropriation to make the necessary repairs.
• Capital Transfers - The Public Works Departrnent recenfly issued Requests for Proposals for a GLS System to be
purchased from the Capital Improvement Program. The System will help several deparlments by enabling access to
parcel information, street information, etc. The Community Development and the Building Departments volunteered
to contribute $5,000 each from current budgets toward the purchase of the GIS System. Schedule B (page 21) shows
that approprialions for each of the two departments is being reduced by $5,000 while the Capital Transfer account is
being increased by a total of$10,000. There is a zero impact on total General Fund appropriations from this entry.
General Fund Balance
The City's General Fund Balance represents the available resources to provide funding for fuiure contingencies such as
earthquakes, civil unrest, economic flucivations, major infrastructure repairs and investment in capital for improved
productivity and efficiencies. Inadequate reserves increase financial risk, negatively impact cash flow, reduce the City's
ability to attract and sustain economic development and stimulate growth within the City of Arroyo Grande. For these
reasons the City Council established a General Fund Balance goal of 15% of annual appropriation in September of 1995.
The City's Fiscal Policy was subsequenfly modified in November 1996 and February of 1998, but the goal of a fund
balance equal to 15% of approprialions was not modified. In FY 2001-02, the General Fund must have a fund balance of
approximately$1,492,400 to meet this goal.
14
City of Arroyo Grande
Third Quarter Budget Status Report- 2001/2002 Ma 28, 2002
Staff is happy to report that the net impact of the budgeted fund balance increase and recommended third quarter
adjustments will result in a projected fund balance of slighfly more than $1,576,200 as of June 30, 2002. This amount
represents 15.8% of annual appropriations and is $83,800 in excess of the 15% City Council Policy. Schedule C contains a
complete reconciliation of budget and acival fund balance changes.
The City Council, staff, and the citizens of the community should be very gratified that the City has obtained the long
sought goal. In addition, it is expected that the fund balance will actually be higher than the projected $1,576,200. The
FY 2002-03 Annual Budget reports that the expected FY 2001-02 fund balance for the General Fund is estimated to be
approximately $2,277,800. The $701,600 difference between the fund balance in this report and the "Estimated Acival"
fund balance shown in the Preliminary Budget is the result of cost containment by the departments, greater than
expected revenues, and a difference in calculating budget and acival fund balances.
The budgeted fund balance is based on the adopted and amended budget as shown on Schedules A through D. These
numbers are the maximum appropriations that can be made by the City. Any savings in departmental budgets, any
reductions in staffing costs because of vacancies, and any deferment of expenditures are not reflected in these numbers.
The estimated actual revenues, expenditures, and ending fund balance shown in the Preliminary Budget takes into
account savings, reductions, and stafYs best estimate of year-end balances. Because the column entifled 01/02 Estimated
Actual in the Preliminary Budget is based on "best guesses" and the budgeted numbers are based on approved
appropriations and estimated revenue, the more reliable"amended budget amounts" are used for the Quarter Reports.
OTHER FUNDS
Canital Imvrovement Program Fund (Fund 350)
Several adjustments are proposed for the Capital Improvement Project Fund as a result of either City Council project
approval, transfers of savings from one project to another, or return of project savings to the originating fund. Individual
adjustments are the result of the following:
15
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City of Arroyo Grande
Third Quarter Budget Status Report- 2001/2002 May 28, 2002
Additions:
City Council approval of modifications to Scenic Creekside Walk $ 2,500
SLOCOG approve RSHA funding-Brisco Rd/101 Alternative 2 626
Additional SLOCOG funding of Park& Ride Lot Expansion 7 200
Building & Community Dev. Funding of GIS System 10,000
Additional cost for GASB 34 Inventory 15,000
Land Surveying for FEMA required Flood Certificates 7,500
Additional SLOCOG funding of Brisco Rd/101 Interchange 15,000
Return of Funding:
Sewer Master Plan Project to Sewer Facility Fund (1,214)
Brisco Road/101 Alternative to Traffic Circulation �q61�
Brisco Road/101 Alternative to Transportation Fund � (961) '
Reductions:
Branch Mill Road-reduction in State STIP funding (244,000)
Pike Rehabilitation-correction to State STIP funding (43,504)
March 2000 FEMA Disaster-reduction in OES funding 2 639
Net Decrease in Capital Improvement Projects: 233 453
Redevelovment Agenc�(284�
In January of 2001, a series of recommendations were presented to the City Council to address the Redevelopment
Agenc�s financial condition. The primary concern was that the Agency had been assuming annual operating costs well
above the tax increment. This operadng deficit was funded through loans from the Cit}�s utility facility funds. The
recommendations to the City Council included a reduction of the interest rate from 10% to 0% on the loans from the
facility funds; a $32,000 reduction of the Agency's appropriations; and a $67,000 reduction in the personnel fransfers from
the Agency to the General Fund. This action and an increase in revenues reduced the FY 2000-01 year-end tund balance
deficit from a projected $1,602,600 to an audited $1,332,750,a saving of$269,850.
16
E
City of Arroyo Grande
Third Quarter BudRet Status Report- 2001/2002 Ma 28, 2002
The FY 2001-02 RDA budget incorporated a further recommendation to reduce personnel transfers from the Agency to
the Cit}�s General Fund by $20,000. The Agency is projected to end FY 2001-02 with a negative fund of approximately
$1,520,100, which is close to the fund balance projected in the Financial Plan of$1,511,700. However, a recent evaluation
of revenues and expenses in the Agency show that staff will have reduced the negative fund balance to approximately
$1,452,400, a saving of $37,700 from budgeted. Increasing revenues, reduced expenses, and a comprehensive financial
plan are helping the Redevelopment Agency become self-sufficient.
Sewer Fund (Fund 612�
The Sewer Fund is projected to have a negative fund balance of approximately $26,100 at the end of the 2001-02 Fiscal
, Year (Schedule D, Page 32). Despite a �ewer rate linked to water consumption and despite yearly increases in those rates,
the Sewer Fund has been unable to generate sufficient revenues to meet operating costs. This resulted in the fund
balance being used each year to meet current operations. Despite the use of the fund balance for operations, this is the
first year the Sewer Fund has actually gone into a deficit. With the fiscal year nearly over, there is little that can be done
to reverse the projected negative fund balance in FY 2001-02. However, staff has taken steps to help correct the situation
in
the comin fiscal ear. T
g y o reduce costs, sfreet sweeping expenses, normally borne by the Sewer Fund, are being
transferred to the General Fund and the Street Fund. Staff is also recommending that a sewer rate study be conducted
during FY 2002-03 coming year to ensure that revenues not only meet current expenses, but are also sufficient to meet
future capital needs.
Water Fund (Fund 640Z
The Water Fund is financing capital improvement projects through capital transfers to the Capital Improvement Program
Fund. As with the General Fund, the Water Fund delayed improvements to infrasiruciure for many years and is now
devoting sizeable amounts to the infrastructure. This fiscal year, the Water Fund has budgeted $622,700 of capital
transfers to the CIP fund. The capital transfers are to finance work on East Grand Avenue Phase 3 Reconstruction
($513,400), Infrastructure Inventory ($10,000), Reservoir #1 Replacement design and construction ($49,200), the Lierly
Lane/Myrtle Water Main ($25,100), and the Water Disininfection Upgrade ($25,000). At Third Quarter it is projected that
only a small portion of the projects will be completed by year-end, with a significant portion of the transfers camed over
into the next fiscal year. Therefore the audited fund balance at year-end should be approximately $3,581,200, rather than
17
�
City of Arroyo Grande
Third Quarter Budget Status Report- 2001/2002 Ma 28, 2002
the budgeted fund balance of$3,028,700. Like the Sewer Fund, the Water Fund implemented a revised rate siructure that
included the cost of maintaining and improving infrastructure. This structure allows the financing of capital
improvements before the need becomes critical. However, the Water Fund, unlike the Sewer Fund, is generating
sufficient revenues to finance the improvements from the current rate structure.
Key Budget Issues Ahead
Significant improvements have been made in the Cil}�s financial planning and direction, as demonstrated by the Fiscal
Policy adopted by the City Council on September 5, 1995 and revised November 12, 1996 and February 10,1998. Several
challenges still remain and are discussed below:
. • Now that the City Council's financial priority of securing a 15% Fund Balance has been achieved, it is of
paramount importance to maintain the fund balance at this level. �
• The Cit}�s vehicle fleet is undercapitalized because sufficient fleet replacement funds were not set-aside in the late
80's and early 90's. The lack of fleet funding is an important issue for the City.
• While the City has been extremely successful in obtaining grant funding for street and road projects, the City
funding is not sufficient to provide the necessary level of infrastructure maintenance. In addition, existing reserve
levels are far from being able to fund major capital projects.
• While a plan has been developed and approved to address ongoing operational deficits in the Redevelopment
Agency Fund, existing deficits remain a concern and implementation of the plan will continue to impact the
General Fund, Sewer Facility Fund, and Water Facility Fund.
• The impacts of State financial conditions and effects of a continuing economic downturn remain unknown. While
the Cit�s financial condition is strengthening, it is not yet at the point of being able to withstand revenue
flucivations without service level impacts.
18
City of Arroyo Grande
Third Quarter Bud�et Status Report- 2001/2002 Ma 28, 2002
Summary of Recommendations/Actions
• Approve detailed budget adjustments.
• Approve Schedules A through E included in the Third Quarter Budget Status Report
Schedules
A brief overview of the attached schedules is provided to inform the reader of the purpose of each schedule.
A. Unreserved Fund Balance-Control. This schedule is provided to incorporate prior year fund balance into the current
year and to summarize the 2001/02 budget adopted by the City Council. It also will be referred to as the original
budget. '
B. Recommended Adjustments. This schedule is provided to list identified prior year carry-over expendiiures, all
changes to revenue, expenditures, and transfers previously approved by the City Council and recommended
adjustments in this report.
C. Adjustments to Fund Balance. This schedule is provided to list the affect on the original budget of changes in
revenues, expendiiures, and transfers previously approved by the City Council and recommended adjushnents in this
report
D. Unreserved Fund Balance-Third Quarter Changes. This schedule is provided to list total adjusted revenues,
expenditures, transfers and fund balances.
E. Two Year Comparison - Revenues and Expenses. This schedule is provided to compare the FY 2001-02 budget,
actual, and percentages against the 2000-01 Fiscal Year figures.
19
i
0
N
City of Arroyo Grande
Unreserved Fund Balance - Control
All Funds Operating Budget
2001/02 Adopted Budget- Schedule A
July 1,2001
Audited
Eetimated
Total Ado ted Bud et-Conh�ol Total
Unreserved Unreserved
Fund Balance &timated Operating Operating ToFal Fund Balance
July I,Z001 Revenues Transfer In Transfer Out Available Appropriations Ju�e 3p,2pp2
General Fund
O10 General Fund: $1,616,878
$8,684.360 $837,500 ($266.300) $iT�1,405,�8 $� g�
Special Revenue Funds: ,
210 Fire Protection Impact Fees $55,508 $0 $0 $0 $55,$pg $0 $55,508
I 212 Police Protection Impact Fees 7,639 0 0 0 7,639 0 �,�9
� 213 Park Development Fees 297,853 110,000 0 380,000 27,853 0 27,853
I217 Landscape Maintenance District �g.2g¢ 7,� 0 1.� �� 3.� �,�
220 Streets 146.484 365.3(10 243,550 ]8.550 736.784 590.300 146.484
� 222 Traffic Signal 465,141 53,500 0 0 518,641 0 518,641
223 Traffic Circulation 446,626 55,200 0 0 531,82b 0 531,826
224 Transportation Facility Impact 1,732,386 157,300 0 7,978 1,881,708 0 1,881,708
225 Transportation 52.077 291.550 37,000
226 Water Neutralizatlon Impact 1�p,2q6 (�5 ppp � 247'4� �'Z� 59.177
230 Consttuction Tax � 235,246
184.910 .b3.Ogp
231 Drainage Facility 16,739 2,65p O 65� 1 9,359 � 162,596
232 In-:Lieu Affordable Housing 3p3,3gq gZ� � � � 19,389
385,689
241 Lopez Facility Fund 621.538 182,800 p � � �•�9
250 CDBG Grant Funds (7.000) ]51.674 p � �•� 0 �,�
0 144,694 151,674
271 SWteCOPSBIockGrant 20,p3,5 1�,� (7'000)
0 100,000 20.035 0 20,035
272 CA Law Enformt Fquip.Grant 53,537 0 0 0 83,537 0 g3,53�
274 Federal Universal Hiring Grant 23 0 0 0 23 0 23
277 1998-99 Federal Lor.al Law Enformt 107 0 0 0 107 0 107
278 1999-00 Federal Local law Enformt 1,539 0 0 0 1,839 0 1,539
279 2000.01 Federal Local Caw Enformt 8,919 0 0 0 8,919 0 8,919
2S4 Redevelopment Agency (1,332.749) 100,375 0 85.700 (1.318,074) I86.550
285 Redevelopment Set Aside 35,055 26,150 0 0 61,205 p (1,���)
Total Special Revenue Funds $3,338,SS6 $1,524,349 $243,550 $90G,592 $¢,$pp,ig3 $971,024 $3,529,169
Schedule A
Page 21
City of Arroyo Grande
Unreserved Fund Balance - Control
All Funds Operating Budget
2001/02 Adopted Budget- Schedule A
Juiy i,zom
Audiled
Eatimabed
Total Ado ted Bud et-Control Toql
Unreserved Uiveserved
Fund Balance Fstimated Operating Operating Total Fund Balance
Juty 1,2001 Revenues Transfer In Transfer Out Available Appropriations June 30,20(Y2
Ca itaa I Project Funds:
350 Capital Improvement Pund $(1 $1,342.517 $508,842 $0 $1.851,359 $1.851,359 $p
Total Capital ProjectFunds $0 $1.342.517 $508.842 $0 $1,851,359 $1.851,359 $p
Enterprise Funds: '
612 Sewer $2.647 $524,600 $11.250 $290.600 $247,897 $267,690
($19,793)
634 Sewer FacilitP 847.253 33.000 0 0 880,253 0 86(1.253
640 Water Fund 3.434.698 1.661.800 15.100 558,300 4.553.298 SS9.525 3.663.773
641 Lopez Water Availabi(ity 693,847 1,359,600 0 101,000 1,952,447 1,428,100 524,347
642 Water Facility 1,882.247 89.300 0 25.000 1.94G.547 0 1.946.547
Total Enterprise Funds $6.860.692 $3.668,300 $26.350 $974.900 $9.580.442 $2,585,315 $6.995.127
Trust and A ency Fund:
751 Downtoavn Parkin8 $36,777 $11.150 $� $].050 $46.577 $2.700 $44.177
Total Trust&Agency Fund $3G,777 $11,150 $0 gl�psp �8� $��� �t,�,�
�
Grand Total All Funds
$1t,853,233 $15,530,676 $1,616,242 $1,616,242 $27,383,909 $15,110,353 $7p,Z�73,5�
�
Schedule A
Page 22
City of Arroyo Grande
Recommended Thud Quarter Adjustments
Fiscal Yeaz 2(pl/Q2-Schedu]e B
Tldrd Quarter-Reported May 28,21p2
Ad"ustments
� Eslimated Operating Operating Fund Balance
� Fund Pto m Number Descri tion Revenue Transfers-In Transfers-Out A riation Im ct Comments
General Fund(010)
O10 4901-5303 (2) Publi<Works-Contractual Services 3,000 ($3,000) Counol app7 2/26K-Rail
O10 4001-5504 (5) Crty Coundl-Public Relatlons 500 (500) Coundl app'I-Destlnation Imag.
O10 4201-56(14 (� Police-Maintenance-Building 2,800 (2,800) Police-jail ceR repaits
O10 4140-5142 (8) MISU�mployment 4,222 (4,222) MLSunemployment
O10 0000-4011 (9) Sales Tax Revenue 2,695 2,695 Recovered sales fax revenue
O10 4120.5303 (9) Finandal5ervice-Contractuat Svcs. 2,695 (2,695) Cost for recovered sales qx
O10 00044730 (10) F'veShike Teas Response 7,550 7,550 Gavilan F've
O10 4130.5318 (12) Community Dev.Ceneral Plan Update �°P°�
O10 4212-5303 (12) Build'v�g-Contractual Services (5��) 5,000 C.D.fund GLS System
(9.000) 9.000 Building fund CIS S}�stem
O10 4211-5272 (12) Fire-Protective Qothing � � (1,000) 1,000 Fire fund GLS System '
� O10 41455904 (12) Capital Transfer 10,000 (10,000) CIP hansfer frn GIS System
01000004301 (16) Interestlncome 18,100 18,100 8valuatlonofrevenues
0100000.4604 (16) Piay/LeamSummer (1,500) (],500) Evalua4onofrevenues
O10 0000.4606 (16) Sporfs League 1,500 1,500 Evaluation of mvenues
O30 0000-4725 (16) Police Impact Fees (1,000) (1,000) Evaluatlon of revenues
O10 0000-4776 (16) State Highway Sheet Sweeping 2,650 2,650 Evaluadon of revenues
O10 0000.4805 (16) Insurance Refunds 3,000 3,000 Evaluation of revenues
O10 0000.48p6 (16) Damage Recovery (1,700) (1,700) Evaluatlon of revenues
O10 0000-4808 (16) Expense Recovery-PD (10,000) (10,000) Evaluatlon of revenues
0100000-4428 (16) FEMARevenues 15,150 15,150 Evaluationofrevenues
O10 0000.1499 (16) Rev-0ther Gov.Agendes 36,650 %,650 Evaluatlon of revmues
OSO 0000.4814 (16) Exp.Recovery-Equip.Rental 16,950 16,950 Evatuation of revenues
Th'vd Q�arter Adjustrnent Total $90,045 $0 $lO,IXq
$3,217 $76,828
Traffic Signal Fund(2221
222 0000.4020 (16) Traffic Signal Assessment $18,300 $18,300 Evaluatlon of revenues
Th'ud Quarter Adjustment ToW $18,300 0 0 0 $18,3(10
Tnffic Circulation Fund l2231
zaa 43oz-svo4 (il) capiat 7tarvsfe�out ($961) $%1 xea.srisco aa�lol prq.
Th'vd Quarter Adjustlnent ToW p p ($961� 0 $%1
Traffic Facilitv ImoaR(2241
224 4557-5904 (11) CapiW Transfer Out
224 00pp-4026 (16) Facility Impact qg� «i1� $%1 Red.Brisco Rd/1011'roj,
48,000 Evaluation of revenues
'Chird Quazter Adjusmient ToW $48,OOp $0 ($gbl) $48,%1
Schedule B
Page 23
}
City of Arroyo Grande
Recommended Third Quarter Adjustments
Fiscal Year 2001/02-Schedule B
Th'vd Quazter-Repor[ed May 28.2002
Ad'ustrnents
Estimated Operating Operating Fund Balance
Fund Pro ram Number Desc;ri tion Revenue Transfers-[n Transfers-Out A ro riation Im ct Commenfs
Water Nwtnlization ImwR @261
226 0000�4027 (16) IspactFee $104,125 $104,125 Evaluationofrevenues
7'hird Quarter Adjustment Total $tM,125 $p �
� $104,125
Cone[n�ction Tax Fund l230)
230 455(.5904 (12) CapiW Trarisfer Out $15,000
730 455(.5904 (13) Gpital Transfer Out ($15,000) Funding for infrastructure inv.
230 0pp0.q021 �'� (7.500) FunAing for elevatlon certificate
(16) ('.onslructlun Tax As.sessment 7,550 7,550 Evaluatlon of revenues
Mid-Yeaz Adjus[ment ToW $7,550 $0 $22,SOp $0 ($14,950)
. ImLieu Affordable Housincl232) � .
232 455�5303 (4) Conhactual Services $10,000 ($10,000) Coundl a 1-3 20.Senior Hsin
: Ttiird Quazter Adjustment Total 0 0 0 $10,000 PP / g
($10,000)
�. Community Develooment Block Gnnt 12501
250 0000-4465 (6) CDBG-Progam Year 1A02 $149,291 $149,29] Coundl appl-CDBG Grant
250 4800-Various (6) CDBG Projects 149,291 (149,291) Coundl app7-CDBG Grant
7'hird Quarter Adjus�ent Total $149,291 $0 $0 $149,291 $p
Calitomia Law Enfo�cement Techn loev Eouio nt 12721
272 W444`.�B (1) Gran[Revenue gyl,qb2
272 4201-6101 (1) DaU Process Equipment $34,%2 Cound]app7 Grant-9/25/Ol
29,262 (29.262) Counalapp'IGranF9/25/Ol
� 272 4201-6201 (1) Machinery&Eqtipment 5,700 (5,7W) Coundl apP7 Cranh9/25/01
Third Quazter Adjus�ent Total $3q.%2 $p � ��2 �
Caoital Pmiect Fund l3501
350 5607-Various (3) Olohan Alley Parking Lo[Reconfiguratlon $2,500 $2,500 $0 Cound ppp7 4/9-Olohan qlley
350 561SVarious (11) Briuo Rd/101 Altemadve Z�bZb �1 yll� ��q
350 561/.Various (11) D Campo Rd/Route 101 lqZ 0 Adj.to match costs&revenue
1'� 0 Transfer saving from Proj.%29
350 5629-Various (11) Guazdrail-Branch Mill Road (lqZ�
350 SG4(�Various (11) Fair Oaks/Valley Trafflc Si�al �q gbZ (l`�1 0 Transfer saving to Proj,5616
3`.�0 5637-Various (11) Grand&Halcyon Signal Replacemt q,gSZ) �`k�2� 0 Transfer saving to I'roj.5537
3`.�0 Sb.9�Various (Il) 2000-01 Pavement Mgmt Proj. 53,612 ��2 0 Tra�fer saving(ros Proj.5636
53,612 0 Saving from Proj 5636&5649
SchedWe B
Page 24
City of Aaoyo Grande
Recommended Third Quarter Adjustments
Fiscal Year 2001/02-Schedule B
71tird Quarter-Reported May 28.2(102
Ad'ustments
Estimated Operating Operating Fund Balance
Fund Pm ram Number Descri tion Revenue Transfers-In TransfersOut A ro riatlon Im ct Commenfs
Capi[al PmiM Fund f3501 contin d
350 564SVarious (11) Huasna Road Overlay �Zq g�)
350 5649-Various (11) Mazch 2000 FEINA Disaster �2`��'� 0 Trar�sfer saving to 563g
(28,841) (28,841) 0 Transfer saving to 5638
350 5647-Various (11) Park&Ride Lot Exyansion 7,200 0 SIACOG additlaW fundin
350 5814Various (11) Sewer Master Plan (1,214) 1� 8
350 561l.Various (11) PikeRehabilitatlonRoject 16400 ( .214) 0 Projaksaving
16,400
350 5632-Various (11) 1999/2000 Concrete Replacement 0 Project uving trom 5632
350 561l.Various (Il) Branch Mill Road (244 qp) �16 400� �I6'900� � A'�,t saving to 5b16
350 5813Various (11) Infrastructure Inventory �� �2��� 0 State reductlon in projects
350 540SVarious (11) Infrastructure Invenrory ���� (�'000) 0 Change project number
�'� � ChdDBe PtOI��number
i 350 540SVarious (12) GdrasWCturelnvenWry ' 10,000 � 10,000 �
350 540SVarious (12) Infrastructure Inventory 15,� U Bailding&C.D.fu�d GLS System
15,000 0 TransferforinvenWry
I 350 5407-Various (13) FEMA Ftood Ins.Cerdficates 7,500 7,500
3.A` 5642-Various (14) Brisco Rd/101 Interchange 15 ppp 0 IIevation certl[icates
15,000 0 Addidonal SLOCOG funding
350 59(1&4942 (14) Transfer In-Water Faality �u.�)
� 350 590&4940 (]4) TrazsferG�-WaterFund �Z'.�) C°R�����g�n'or
25,000
350 5618-Various (15) Pike RehabWtatlon Project �qg Spq� 25,000 Cortect coding ertor
350 5649-Various (15) March 2000 FEMA Disaster �'���� 0 Correct coding errur
�2�974)
Third Quazter Adjus�ent Total ($265,31� $31,864 $0 ($233,4534) � Reduction in OES funding
ater Fund f6401
640 4710.5904 (14) Trazisfer to CIP $25,000 ($25,000
640 00044�57 (16) Hydrant Water Conshvction Zp,Spp � �'fOl��-W�Wti'Upgade
b4U 0000.4755 (16) Meter InsfallxROn n1,500 Evaluatlon of revenues
10,600 10,600 Evaivadonofrevenues
b4U 00044764 (16) Utility Billing Set Up Fee 9,650
Tlurd Quazter Adjustment To W gqp,�5p � $2S� 9,650 Evaluatlon of revenues
� $15,750
Sewer FaciliN F d l6341
b34 4610.5904 (11) CapiW Transfer Out ($1,214)
'Ch'vd Quarter Adjus�en[Total $0 $0 ($1,T14) � $1,214 Sewer Master Plan Saving
$1,214
Wa[er Facilitv Fund 16421
� 4610.59fk1 (14) CapiWTransfa0ut �$Z5000�
3rd Quarter Adjusmien[ToWI gp � $25�� �+��t CIP coding error
($25,000) $0 $25,000
Schedule B
Page 25
i
City of Arroyo Grande
Recommended Third Quarter Adjustments
Fiscal Year ZII01/02-Schedule B
7}iird Quartet-Repor[ed May 28,7Ap2
Ad�ustments
Fstimated Operating Operating Fund Balance
Fund Pro am Number Descri tion Revenue Transfersln Transfers-0ut A ro 'ation [m ct Comments
Downtown Parkinel7511
751 45555904 (3) CapiWlTransfer $2,500 ($2,500) CoundlApp74/9-OlohanARey
Fi�st Quarter Adjustment ToW $0 $0 $2,500 $0 ($2,500)
ControlTotal $227.706 $31,864 $31,864 ($35.983) $263.689
" .
,
Schedule B �
Page 26
�
City of Arroyo Grande
Fiscal Year 2001/02 Adjustments to Fund Balance
Fiscal Yeai 2001/02-Schedule C
Third Quarter-Reported May 28,2002
Estimated Fund Balance
Revenues TransfersIn TransfersOut Appropria4ons Impact
Increase Increase (Increase) (Increase) Increase Fund
(Decrease) (Decrease) Decrease Decrease (Decrease) Balance
General Fund(O10)
Audited Undesignated Fund Balance as of July 1,2001 $1,616,878
Approved BudgM $6,684,360 $837.500 $266,300 ($9b99.955) $88,205 1.705.083
First Quar[ec Adjustments-November 13,2001 92b70 10,900 (259,713) (176,071) (332,214) 1,372,869
Mid-Year AdjustmentsFebruary 12,2002 190,287 6,267 0 (70,042) 126512 1,499,381
Third Quar[er Recommended Ad'rystmentsMay 2S,2002 90,045 0 (10,000) (3 21� 76,828 1 576 209
Thad Quartez Recommended Fund Balance $9,057,362 $854,667 ($3 413) ($9 949,285) ($40 669) $1,576,209
Padc Development Fees (213) ,
Audited Undcvi�ated Fund Balanm as of July 1,2001 � �
. Appioved Budget $110,000 $p $�'�
First Quarter Adjustments-November 13,2001 «�'�� � �$��•�) 2�.�
� 0 (1�4'�) 0 (129448) (101595)
� Third Quarter Rxommended Fund Balance $110,000 $0 ($5p9448) $0 ($399¢qg) ($101,595)
Landscape Maintenance District(21'n
Audited Undesignated Fund Balance as of July 1,2001
Approved Budget $28,284
$7500 $0 ($1.550) ($35�0) $5950 30734
Third Quarter Recomcnended Fund Balance $�� � �$ls�� ���) �9� ��
Street Fund(220)
Audited Undesignated Fund Balance as of July 1,2001
Approved Budget $146,454
$3G5,300 $243,550 ($18,550) ($590,300) $0 146,984
Ficst Quar[er AdjustrnentsNovrmber 13,2001 0 0 (10 900) (25) (10 925) 135 559
Thud Quarter Recommended Fund Balance
$3G5,300 $243,550 ($29 450) ($590,325) ($10 925) $135559
Traffic Signal Fund(222)
Audited Undesignated Fund Balance as of July 1,2001
Approved Budget $�r� $465,141
� � � �.� 518,641
First Quazter Adjustments-November 13,2W1 0 0 (303,271) 0 (303,271) 215,370
Mid-Year Adjustments-February 12,2002 10,000 0 225 70
Th'vd Quarter Recommended AdjustmentaMay 28,2002 ig� � � � 10,000 �3
Third Quarter Recommended Fund Balance $gl�g�p $0 ($.,303 Z7.1) $0 �$ZZB�) $z�670
Sthedule C
Page 27
City of Aaoyo Grande
Fiscal Year 2001/02 Adjustments to Fund Balance
Fiscal Year 7A01/02-Scheduie C
Thiid Quarter-Reported May 28,2002
Estimated Fund Balance
Revenues TransfersIn TransfersOut Appropriations Impact
Increase Increase (Increase) (Increase) Increase Fund
(Decrease) (Decrease) Decrease Decrease (Decrease) Balance
Traffic Curulation Fund(223)
Audited Undevignated Fund Balance as of July 1,2001
Approved Budget �z� � $446,626
Firs[Quarter AdjustmentsNovember 13,2001 � � 585,200 531,8?b
� � (�'�6� � (7.446) 524.380
Third Quarter Recommended Adjuetments-May 28,2002 0 � %1 0
'Ihird Quarter Recommended Fund Balance $85,200 $0 ($6 485) $0 $78 715 $525,341
Transportation Facility Impact Fund (224)
. Audited Undesignated Fund Balance as of july 1,2001
Approved Budget . $157� g1�y3Z,38G
Fiist � ($7,978) $0 $149,322 1.881,708
Quarter Adjustments-November 13,2001 0 0 (294,542) 0 (294,542) 1,587.166
Mid-Year AdjustmentsFebruary 12,2002 Z�
Th'vd Quarter Recommended AdjustmentsMay 28,2002 � qg� � �Stb�) p (79,623) 1,SQ7,543
Th"ud Quarter Rxo¢vnended Fund Balance $zQ7,300 $0 ($,i63182� � 48,%1 1,554,SOq
� ($]75 882) $1,556 504
Water Neutralization Impact(226)
� Audited Undesignated Fund Balance ay of July 1,2001
Approved Budget �5� � � $170,246
Mid-Year Adjustments-Febmary 12,2002 � S(*5,400 235,246
78�� � � � �8.� 313,246
Th'ud Quarter Recommended Ad'rys[ments-May 28,2002 104,125 0 0 0 104,125 417,371
Thud Quarter Recommended Fund&�lance $247,125 $0 $0 $p $247,]25 $417,371
Conshuction Tax(230)
Audited Undesignated Eund Balance as of July 1,2W1
Approved Budget $184,910
$43,050
Fust Quarter Adjus[ments-November 13,2001 � «'�� � ($22,314) 162,5%
� � �85'�� � (85.630) 76.966
Third Quarter Recommended Adjustments-May 28,2002 �Sr,�O � �zZ 500� �
Third Quarter Recommended Pund Balance 19.9�) 62,016
$50,600 $0 ($173.494) $0 ($122,894) $62016
Drainage Facility(231)
Audited Undesignated Fund Balance as oL July 1,2001
Approved Budget $2 6� $16,739
P'vst Quarter AdjustmentsNovember 13,2001 � (t6�� O $2,650 7g�3g9
Third Quarter Recommended Fund Balanm $2 650 $0 ($161100) $0 ($13 5�0� g��g9
Schedule C
Page 28
i
City of Arroyo Grande
Fiscal Year 2001/02 Adjustxnents to Fund Balance
Fiscal Year 2(pl/02-Schedule C
Th'vd Quarter-Reported May 28,2002
Estimated Fund Balence
Revenues Transfers-In Transfers-Out Appropriations Impac[
Increase Increase (Increase) (Increase) Increase Fund
(Decrease) (Decrease) Decrease Decrease (Decrease) Balance
In-Lieu Affordable Housing(232)
Audited Undesignated Fund Balance as of July 1,2001
'Ittird Quarter Recommended Adjus�ents-May 28,2002 � $385,669
$0 $0 $10A� $10,000 375,689
Third Quarter Recommended Fund Balance $0 $0 $0 �$1�000� ($10 000) $3�5 669
Lopez Facility Fund (241)
Audited Undesignated Fund Balance as of July 1,2001
Approved Budget $lgZ� $621,838
� � SU $182,800 gp¢,63g
Third Quafter Recommended Fund Balance $182,500 $0 $0 $0 $182,800 $gp¢�ry3g
CDBG Grant Fund (250) ' .
Audited Undesignated Fund Balance as of July 1,2001
Appmved Budget $151,674 $p � �$7,�)
Mid-Year AdjustmentsFebruary]2,2002 126,747 ($151b74) $151b74 ('7,ppp)
� � (119.74� �,ppp p
Third Quarter Recommended Adjustments-May 28,2002 149,291 0 0 199,291) p
Third Quarter Recommended Fund Balanm $q2�nZ $p 0
SU ($420 712) $158 674 $p
State COPS Block Grant(271)
Audited Undesignated Fund Balance as of July 1,2001
Approved Budget $1�� � $Zp,Q35
Fiist Quarter AdjustmentsNovember 13,2001 �$1�'�� � � 20,035
ihird Quartei Recommended Fund Balance $1�� � �$���) (20,912) (20,912 g
($20912) ($20912) ($g77�
CaliE Law Enforcement Tech.Equipment(272)
Audited Undesignated Fund Balance as of July 1,2001
First Quarter AdjustmentsNovember 13,2W 1 � � � $83,537
i7drd Quarter Recommended AdjustmentaMay 28,2002 gq q�Z «��� «.�� 0
Third Quarter Recommended Fund Balance �q ybZ � � ($1 8��2, (��� �
98-99 Federal Local Law Enforcement Grant(27�
Audited Undesignated Fund Balance as of July 1,2001
Fiist Quarter Adjustments-November 73,2001 � $107
Th'ud Quarter Recommended Fund Batance � � $1�1 �$1Q� 0
� � � ($10� ($10� $p
Sdtedule C
Page 29
City of Arroyo Grande
Fiscal Year 2001/02 Adjustments to Fund Balance
Fiscal Yeax 2001/02-Sched�]e C
71drd Quarter-Reported May 28,2002
Estimated Fund Balance
Revenues TransfersIn Transfera0ut Appropriations Impect
Increase Increase (Increase) (Increese) Increase Fund
(Decrease) (Decrease) Decrease Decrease (Decrease) Balance
99-00 Federal Local Law Enfoirement Grant(278)
Audited Undesignated Fund Balance as of July 1,2001
Firs[Quarter Adjustmenfs-November 13,2001 � � � $1,839
Third Quazte�Recommended Fund Balance $1�9) $1,839 p
� � $0 $1.839 $1.539 $0
0(FOl Federel Local Law Enfocrement Grant(279)
Audited Undesignated Fund Balance as of July 1,2001
First Quazter Adjus[mentsNovember 13,2001 $8,919
Thi=d Quarte�Recommended Fund Balance � � 0 8,919
� � ) 8.919 p
. � $8,919 $8,919 gp
Redevelopment Agency(284)
Audited Undesignated Fund Balance as of JWy],2001
Approved Budget $100,375 gp �$55,7�) �$1�� ($1,332,749)
First Quarter Adjustments-November 13,2001 � Q O ) ($173,875) (1,SOG,624)
Mid-Year Ad'ustments-Februa 12,2002 (10,12'n (10,12
1 ry p p 'n (1516,751)
il�ird Quar[er Recommended Fund Balance $100,375 $0 ($89,075) ($198 677) ($187,37%) ($1520126)
Capital Impmvement Fund (350)
Audited Undesignated Fund Balance as of July 1,2001
Approved Budget $1,342,517 $Spg,g42 �
First � ($1,851,359) gp p
Quarter AdjustmentsNovember 13,2001 4,416,616 - 1,889,472 p �6��� 0
Mid-Year AdjustmenGS-Febcuary 12,2002 0 ffi,6?3 �
'ILird Quarter Recommended Adjustments.May 28,2002 � �81•6�) 0 0
7'hird Quarter Rxommended Fund Balance $5(493,816 $2,5t1� � ��4� � 0
� $8,005,61 gp �
SewerFund (612)
Audited Undesignated Fund Balance as of July I,2001
Approved Budget
$524,600 $11,250 $2,647
Fvst Quarter Adjustments-November 13,2001 � O �$Z`�'�� �$Z6�b90) ($22,410) (19,793)
Mid-Year AdjustmentsFebivary 12,2002 � �4��) (A,9�0) (24,693)
� 0 (1,4'� 0 (1,446 26,139
Th'ud Quarter Recommended Fund Balance $524,600 $11,250 ($292,046) ($272 590)
�$���+) ($26139)
Sthedule C
Page 30
City of Anoyo Grande
Fiscal Year 2001/02 Adjustments to Fund Balance
Piscal Year 2001/02-Schedule C
Third Quarter-Reported May 28,2002
Estimated Fund Balance
Revenues TransfersIn Transfera0ut qppropriations Impact
Increase Increase (Increase) (Increase) Increase Fund
(Decrease) (Decrease) Decrease Decrease (Decrease) Balance
Sewer Facility Fund(634)
Audited Undesignated Fund Balance as of July 1,2001
APproved Budget �� � $gg���
Fi�st Quartei Adjustments-November 13,2001 � � �A� SB0,253
� 0 (195,700) 0 (195.700) 664.553
'ILird Quarter Recommended Adjus�entsMay 28,2002 0 0 1,214 0 1,214 (�g,5,'767
T1urd Quarter Recommended Fund Balance $33,000 $p ($194,486) $0 ($161486) $(g,5�6�
Water Fund (640) �
Audited Undesignated Fund Balance as of July 1,2001
Approved Budget . $1,661,800 $15.100 $3.J34b98
Pirst Quarter Adjus[ments-November 13.2001 �$5��) ($689525) $229,Q75 3,(�53,�3
0 0 (ss�,�zz� pc� (sy�,r3s� s,a�,ass
Mid-Year Adjustments-February 12,2002 3 4�
Third Quarter Recommended Adjustments-May 28,2002 qp�r� � (1,`�6) (5$,�) (53A46) 3,012,989
Third Quarter Rxommended Fund Balance $1,705,950 $15,100 ($1,182 4G8) ($94q 5¢1) ($405 99) $3 p g�739
Lopez Water Fund(641)
Audited Undesignated Pund Balance as of July 1,2001
Approved Budget $��9� � $693�gq�
Mid-Year Adjustments-Feb�uary 12,2002 �$1�.�) ($1,428,100) ($169,500) 524,347
745,000
7'hird Quarter Recommended Fund Balance $1,504,600 $0 ($101,000) ($1428100) ($zq 5pp) �y��
Water Facility Fund (642)
Audited Undesignated Fund Balance as of July 1,2001
Approved Budget $S9� $7,gg2Z¢�
Third Quarter Recommended Adjustments-May 2S,2002 p � �$ZS'�� � �.� 1,946,547
Third Quarter Recommended Fund Balance $89� � 25'� � �9� $1�1,��
Downtown Pazking(751)
Audited Undesignated Fund Balance as of July 1,2001
Approved Budget $11,150 $p ��T�
7'hi�d Quarter Recommended Adjus�entsMay 28,2002 �$1'��� �$z���� $1�.1� 44,177
� � (2 500) 0 (2 500) 41 677
71�ird Quarter Recommended Fund Balance $11,150 $p (�5�� �$�,�) $��
$41 677
Schedule C
Page 31
i
i
City of Arroyo Grande
Fiscal Yeaz 2001/02 Adjustments to Fund Balance
Fiscal Year 2001/02-Schedule C
TLird Quarter-Reported May 28,2002
Estimated Fund Balance
Revenues TransferaIn TransfersOut Appropriations Impact
Increase Increase (Increase) (Increase) Increase Fund
(Decrease) (Decrease) Decrease Decrease (Decrease) Balance
City Council Approved Budget-June 19,2001 $15,530,676 $1,616,242 ($1,616,242) ($15,110,353) gqZp�3p3
Fvst Quarter Adjustments-November 13,2001 4 r,.�0y,2g6 1,900,372 1,900
Mid-YearAd'ustments- � .3n) (6,612,541) (2,103,255)
7 February 12,2002 555,434 gy gp
Third Quarter Adjustments-May 28,2002 �,� 31� �87��) (326,412) �,p�
ToW Adjustrnents �31�) 35� 263,689
5,292,426 2,020,12b (2 020126) (6 902 970) (1b17,544)
AdjustedBudget-T1�irdQuarter $20,823,102 $3,63G,36$ ($3,(x36,3Gg) ($z2013,323) ($1197221)
I
I
Schedule C
Page 32
i
Ci[y of Arroyo Grande
Unreserved Fund Balance - Third Quarter Changes
All Funds Operating Budget
2001/02 Amended Budget-Schedule D
'Ihird Quarter-Reported May 2S,2002
Aadiled
Total ��aKd
Pro d Bud et To41
Unreserved
Fund Balance Unreserved
Estimated Operating Operating Total Fund Balance
Jul 1,2001 Revenues Transfer In Transfer Out Available A ro riations June 30,2002
General Fund
O10 General Fund: $1,616,878 $9,057,362
��•�7 � $11.525.494 $9.949,285 $1.576,209
Special Revenue Funds• �
210 F"ve Protection Impact Fees g�5�gpg ' � � � . ��
212 Police Protection Impact Fees y�63q � $� $55,508
� � 7,639 0 7.639
213 Park Development Aees 297,853 ll0,000 0 509,448 (101,595) p
217 Landscape Maintenance District yg�Zgy (101,595)
220 Shreets 1�.� �� � 1.550 34'234 3,500 30,734
�'4� 135,559
222 TrafficSignai 465,141 81 gpp 2�,5� �,� �,3�
243,670
�•2n 0 243.670
223 Traffic Circulation 446,626 85,200 0 6,485 525,341 p
224 TransporhaHon Facility Impact 1,732,386 zp��gpp 525,341
� 383,182 1.556.504
225 Transportation 9z Q� 0 1,556,5p4
291.550 0 247,450 96.177 37,000 5y.1�
226 Water Neutralizatlon Impact 170,246 247,125 0 0 417,371 p
230 Construction Tax 184,910 50,600 62,016 417,371
231 Drainage Facility 16,739 2� � 173,494 0 62,016
� ib�� 3,389 0 3,389
232 In-:Lieu Affordable Housing ��89 82� 0 0 �,�9
241 Lopez Facility Aund b21�ggg l8Z gpp 10,� 375,689
250 CDBG Fund (7,000) 427.712 0 � �'� � �•�
271 State COPS Block Grant Zp pgs � � 4p�n2 420,712 p
100.000 0 100,000 20.035 20,912 �g�
272 CA Iaw Enfrcmt Equip.Grant 83,537 34,962 0 0 118,499
274 Federal Universal Hiring Grant Z3 115,499 p
0 p 0 � 0 �
276 1997-95 Federal Local Law Enformt 107 0 0 0 107
277 199&99 Federal Local Caw Enformt l,g3q 10� 0
� � � 1.839 1,g39 �
278 1999-00 Federal Local law Enformt 8,919 0 0 0 8,919
2S4 Redevelo ment A en 8,919 p
P S �7' (].332.749) 100,375 0 89.075 (1,321.449) 198,677 (1.520,126)
285 Redevelopment Set Aside Fund 35,055 26,150 0 0 61,205
� 61,205
Total Special Revenue Funds $3,338,886 $2,403,324 $243,550 $� $4,126,355 $1,410,490 $2,715�gU5
�
Schedule D
Page 33
City of Arroyo Grande
Unreserved Fund Balance - Third Quarter Changes
All Funds Operating Budget
2001/02 Amended Budget-Schedule D
'llurd Quarter-Reported May 28,2002
Audited
Total ���d
Pro d Bud et Tofal
Unreserved
Fund Balanm Fshimated Operating O ratin Unreserved
Pe 8 ToFal Fund Balance
Jul 1,2001 Revenues Transfer In Transfer Out Available
Capital Project Funds• A ro riations ]une 3p,zpp2
350 CapiWllmprovementFund $0 $5,493,816 $2,511,801 $0 $8,0p5,617
Total Capifal Project Funds � $$,493,816 $2.511.801 � �.�5.617 $p
� $8,005,617 $p
� �
Enterprise Funds: .
I 612 Sewer $2.647 $524.600 $17.250 $292,046
634 Sewer Facili $246.451 $272,Sgp
tY 847,253 33.000 0 194.456 ($26.139)
640 Water Fund 685,767 0 685.767
3.434.698 1.705,950 15.100 1.182,466 3.973,280 944.541
641 Lopez Water Availability 6q3.g,�7 1.�.� 3.028.739
2.097,447
642 Water Facility 1,862.247 gq�gpp I�'� 1,428,100 (�9��
� � 1,971.547 0 1.971.547
Total Enterprise Funds � $3.857,450 $26.350 $1,770.000 $8.974 92
� �� $� $6,329,261
Trnst and Agency Fund•
751 Downtown Parking $36.777 $11.150
Total Trust&Agency Fund $3G,777 $11,150 $p ��5� �'3� $z��� $41,677
- � �� $41,677
Grand Total All Funds
$11.853.233 $20,823,102 $3.636.368 $3.63G.366 $�
� - �� $10,663,012
Schedule D
Page 34
i
City of Arroyo Grande
Two Yeaz Comparison of Third Quarter Revenues & Expenses
F�scal Years 2000-01 and 2001-02- Schedule E
Th'vd Quarter-Reported May 28,20p2
2000.01 Fiscal Year at March 31,Z001 2001-02 Fiscal Year at Merch 31,2002
Percent of Percent of Over(Under)
Bud et Actual Bud et Bud et Actual Bud t p�i�y�
General Fund f0101
REVENUES
Tax Revenue $5,499,950 $3,832,456 69.68% $6.053.200 $3,898.137 (�q.qp%
F�ense&Pem�it Revenue 394,350 285.719 T2.45% 383,210 304,53G 79.47% �•b�
1�.� 63,452 58.8(�% 18,817
Use of Mone 110,7IX1 74,594 67.38% 11,142
Y 94.050 69,103 73.47% 102,900 86581 84.14% 17,475
Aid From Other Govemments 1,086,894 716,122 65.89% 141,800 773,498 545.49%
ChargesfmServices 828.240 652,046 78.73% 57,376
�.�'1 616,325 71.88% (35.T21)
OtherRevenue 259,441 . 285,496 11004% 318,173 ZZg,35g , n�g%
TOTAL GENERAL FUND REVENUES 8,270,725 5,904,396 71.39% 7,%7,317 5,982,029 75 pg% (�,1�)
77.633
I Transfereln � 798.425 626,627 78.48% 854,667 631.264 73.86%
I 4,637
7'OTAL REVENUES&TRpNSFERS $9,069,150 $6,531,023 7201% $S,S21,984 $6,613,293 7496%
$82,270
EXPENSES By DEPARTMENT
� Admini&nNon
� CityCouncil $63.950 $52,88$ 82.70% $�,7y�
$50.`,�37 65.00%
AdministrativeServices 106,750 76,220 �$�8)
CityAttomey 1&],700 105 n.40% 130,121 78,532 71.31% y�31Z
,%4 58.31% 179,200 111,836 62.41% 6��
CityManager 336.300 224.835 66.86% 382.164 254.525 66.60%
Printing 48,215 36,595 76.52% 29,690
FinancialServices ��5`'� Z�.� 55.26%
329,125 25G,072 77.80% 369.487 (5,959)
Communi Develo ment 2�.� 7318% 14,324
�Y P 606,775 321,640 53.01% 549,368 338,109 61.55% 16,469
Managemen[InformationSystem 128.750 87,230 67.75% 171,9pp
NonDepartmental 609.249 482,552 7920% 475 50 1�� 71.18% 35,1gq
TaWlAdministraHon S 385,129 8099% (97,423)
2,409,814 1,643,693 68.21% 2,36G,099 1.639,364 69.29% (4,329)
Public Safety
Police 3,455,264 2.645,867 76.57% 3.850,587 2,825,329 73.37%
Fire 179,462
814,563 517,568 63.54% 904,861 615,786 68.05%
Building&Safety 204,900 144,243 7040% 217,559 155,694 71�% 98,218
Total Public Safety q�q�q 72� 3,30'7 b�8 �3 92% 11,451
4,973,OQ7 3,596.E09 72.33% 289,131
Schedule E
Page%
City of Arroyo Grande
Two Year Comparison of Third Quarter Revenues & Expenses
Aiscal Years 2000-01 and 2(ql-02- Schedule E
Th'ud Quarter-Reported May 2S,2002
2000.01 Fiscal Yeaz at Mazch 31,2001 2001-02 Fiscal Yeaz at March 31,2002
Percent of Percent of Over(Under)
Bud et Actual Bud et Bud et Actua] Bud t Prior Yeaz
Public Works
Administzation 509,30p 326,678 64.14% 580,418 3g(>.� �.r�q%
St�eetMaintenance 17,812 5,532 31.06% 59'S28
37,900 37,196 98.14% 31.664
Street Lighting 170,500 121,846 71.46% 2T3,600 149,537 $¢.(�%
Automotive Shop qq gr� 76 1�� 27,691
Total Public Works � ��% 78,408 72.q6% 1.974
792.465 530.490 66.94% 1,000.126 651,347 65.73% 120,857
Parke,KecreaHon,&FaciliHes
Parks 454,000 354,561 78.10% 520.901 398 18
� Recreation Adma�iatration 123,250 76,759 62.28% b 76.52% qg p3�
166 20 43,939
GeneralRecreation �4� 120,698 72.35%
. 8(1•687 58,882 72.98% 59,440 67.20% Ssg
Pce Sd�ool Progzam 40,731 27,876 68.44% 41 75
SpecialPrograms 78,625 5p,g79 bq.n% '� 27,699 66.46% �1�
75.700 51.406 65.32% 527
Children In Motian 306515 222.265 T2.51% 312.075 220.920 70.79%
Five Cities Youth Basketball 46.200 16,T13 %.7.0% 47,300 15,975 �.�% (1,345)
SotoSports Compleu 149,962 11 1�� (748)
2,548 75.05% 309,511 70.88%
GovemmentBuildings 238.499 202,417 8487% �Z'��
198,985 162,850 8184% (39,56�
Total Parks and Recreation 1518,469 1,122,930 73.95% 1,609,841 1,167,417 72.52%
49,487
TOTAL GENERAL FUND EXPENSFS 9,195,475 6,604,791 71.&3% 9,949,068 7,054,937 70.91%
450,146
Transfers-Out (200,408) (210,319) 10495% (6,58� (222600) 337q3g%
(12,281)
'I'OTAL EXPENSES&7RpNSFERS 8,995,067 6,394.472 71.09% 9,942,481 6,832,337 bg 7Z%
$437,865
Sewer Fund(612)
►tev�uss $so6,zso ss�osz3 a�.iax ssas,aso �sa,9zo n.ssx
(si,t��
IXPENSES $506,432 $332,060 65.57% $564,636 $413,731 7327%
$81,671
Schedule E �
Page 36
City of Arroyo Grande
Two Year Compazison of Third Quarter Revenues & Expenses
Fiscal Years Z000.p1 and 2001-U2- Schedule E
Thicd Quarter-Reported May 28,20D2
2000-01 Fiscal Year at March 31,2001 2001-02 Fiscal Yeaz at Merch 31,2002
Percent of Percent of Over(Under)
Bud et Actua] Bud et Bud t Actual Bud et Prior Year
Water Fund(6401
REVENUES $1.842.900 $1,358,7(16 73.73% $1.680,900 $t.330b11 79.19% ($28.095)
E7CPENSES BY DEPARTMENT
Ad¢�u�istration $295.762 $293,746 99.32% $394,375 $277,758 70.44%
Production 124,275 ($15,958)
83,748 6739% 189,375 124,182 65.57% 40,434
Distribution 402,150 261.177 64.95% 360,791 229,648 63.65% (31529)
Transfers-Ou[ 1.493.783 . 355,387 ?3.79% 1.157.468 419.445 . 36.24% 64,061
7'OTAL WATER FUND $2,315,970 $994,p58 42.92% $2,102.009 $1,051.06G 50.0p% $57,008
Schedule E .
Page 37
i
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� INCOAPORAiEO 9Z
V T
� JULY 10, 1811 , MEMORANDUM
C4�/F ORN�p
To: cirY couNCi�
FROM.�ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR
BY: 1�'�1 KELLY HEFFERNON, ASSOCIATE PLANNER
SUBJECT: CONSIDERATION OF PRE-APPLICATION REVIEW CASE NO. 02-002;
PROPOSED SUBDIVISION OF A 10-ACRE SITE INTO 25
RESIDENTIAL LOTS; FARROLL AVENUE; DON MCHANEY
DATE: MAY 28, 2002
RECOMMENDATION:
Staff recommends that Council review the project and provide direction and comments
to the applicant.
FUNDING:
No fiscal impact at this time.
LOCATION MAP:
�
�'. PROJEGT SITE
Y
a
a
a
�
0
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u . . k .. ..�...
�11,
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.... . . . . . �!.
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. .. . . ... -�
CITY COUNCIL
PRE-APPLICATION 02-002
MAY 28, 2002
PAGE 2 OF 3
DISCUSSION:
Backqround
The project site is located within a Planned DevelopmenUSpecific Plan area on the
north side of Farroll Avenue between Oak Park Boulevard and Elm Street and is zoned
Residential Suburban (RS). Diverse land uses surround the property, including the
Soto Sports Complex to the north, multi-family residential development and a mobile
home park to the south, single-family residential development to the west, and multi-
family residential development to the east. The 10-acre site is currently being used for
agriculture.
The applicant proposes to subdivide the 10-acre property into twenty-five (25) custom-
home lots ranging in size from 10,834 to 13,611 square feet (see Attachment 1 for
Tentative Tract Map 2310). The project will require applications for a Planned
Development Amendment with a Development Plan to include the property within PD
1.5 (Okui Planned Development), a Development Code Amendment to change the
Zoning Map from Specific Plan (SP) to PD 1.5, and a Tentative Tract Map to formally
subdivide the property. Per Section 16.44.010 of the Development Code, "architectural
drawings demonstrating the design and character of the proposed structures, buildings,
uses and facilities, and the physical relationship of all elements" will ultimately be
required.
Staff Advisorv Committee
The SAC reviewed two separate lot configurations for the project on February 26, 2002
and April 23, 2002 (reference Attachments 2 and 3 for meeting notes). The first proposal
included smaller lots and a 2.4-acre open space area with a drainage basin along the
eastern property line. The second configuration showed a 1.23-acre open space area
along the Farroll Avenue frontage with two (2) cul-de-sacs (see Attachments 4 and 5 for
previous developers statement and superceded tract map). Issues discussed focused on
drainage, water, traffic, fire flow, undergrounding of overhead utilities, pedestrian and
bicycle access to the Soto Sports Complex, and provisions for second residential units.
Planninq Commission
The Planning Commission reviewed the "second" lot configuration on April 2, 2002
(reference Attachment 6 for meeting minutes). Issues discussed included density,
altemative park locations on the project site, second residential units and whether they
satisfy the City's affordable housing requirements, and adequate emergency access.
Land Use Element
The General Plan Land Use Map designates the project site as a Planned Development
area having an underlying land use of Low Medium Density Residential (LM), and the
Zoning Map shows this property located within a Specific Plan area with an underlying
zoning of Residential Suburban (RS). The minimum lot size in the RS zone is 12,000
CITY COUNCIL
PRE-APPLICATION 02-002
MAY 28, 2002
PAGE 3 OF 3
square feet and the maximum density is 2.5 dwelling units per acre. The project is
consistent with the 2.5 density requirement, but deviates from the minimum lot size.
PD 1.5 was approved in 1990 with the adoption of Ordinance No. 420 C.S. to subdivide
a 10-acre property into 32 residential lots (Tract 1769). The proposed 25-unit
subdivision is consistent with PD 1.5 in terms of lot size, and would share some of the
existing improvements, such as access from Dixson Street.
The app�icant previously offered to dedicate a 2.24-acre portion of the property to the City
for a neighborhood park, linear open space and a drainage basin. The Parks, Recreation
& Facilities Department later suggested an altemative to avoid access and configuration
problems and conflict with neighboring properties. The project was redesigned to show a
1.23-acre park located along the Farroll Avenue frontage, providing a buffer between the
collector street and the proposed single-family residential development. Locating a park
along the street frontage would also provide greater neighborhood benefit than on the
interior of the project site. However, the Parks, Recreation & Facilities Department would
not recommend acceptance of this small neighborhood park unless the developer also
contributed basic park improvements, in addition to the offer of dedication.
ALTERNATIVES:
Another park site altemative discussed was along the northern boundary of the property
adjacent to the Soto Sports Complex. This area would serve as an extension of Soto
Park, although would have more of a "passive" function. The applicant believes this
location could have a negative impact to the new residential subdivision by encouraging
people to park along the residential street to access the sports fields within Soto Sports
Compiex, and aggravate traffic and parking in the residential area. Furthermore, the
Parks, Recreation & Facilities Department finds that this altemative would not be a
functional addition to the Soto Sports Complex nor provide safe access due to the sloped
banks and ponding configuration of the adjoining fields.
After further discussions with staff and the applicant, the Parks, Recreation & Facilities
Director recommends that the City require full payment of park in-lieu fees for this project
rather than encourage any land dedication. Only if the council encourages and the
developer volunteers both park dedication and basic improvements would the Planned
Development be of substantial public benefit. Staff can support the conventional larger lot
sing�e-family subdivision without park dedication and improvement with payment of in-lieu
fees.
Attachments:
1. Tentative Tract Map 2310
2. SAC Meeting Notes of February 26, 2002
3. SAC Meeting Notes of April 23, 2002
4. Developer's Statement for earlier lot configuration
5. Superceded Tentative Tract Map 2310
6. Planning Commission Meeting Minutes of April 2, 2002
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SAC Meeting ATTACHMENT 2 DRAFT
February 26, 2002
Page 5
Terry Orton said the cul-de-sac had been designed to drain to the east.
Ro r Olds-
■ A t fic study would not be required for nine peak hour trips.
Rob Strong a ed if the same sidewalk solution as Berry Gardens would be used.
Terry Orton said it ould.
Rodger Olds said they m be able to refer to the existing Berry Gardens soils report
for any soils analysis.
Mr. Orton said they would probab go to the same engineer. They had not done the
topography yet.
Bob Arnet, Building-
■ The well on site would have to be aba oned and removed and a demolition
permit and health department review would a o be required.
• 1,000 gallons per minute fire flow for two hours ould be required.
■ Fire hydrants must be instal�ed prior to bringing on ' e any combustible materials.
■ Demolition permits required and all the fees paid.
Rodger Olds
■ There is an accepted Sewer Master Plan and the applicant ' I need to pay an
appropriate portion (mitigation fee1.
Ms. Heffernon said this project should go forward to the March 19 Planning
Commission meeting.
Staff had no other concerns.
Pre-Application Review 02-002; Applicant — Don McHaney; Location — Farroll Road.
Staff Report by Kelly Heffernon.
Ms. Heffernon said this is a 10.03-acre pareel proposed to be divided into 25
residential lots ranging in size from 6,750 to 14,270 square feet. It is adjacent to the
Soto Sports complex and it has been suggested that access for bicycle and
pedestrian paths be included. Underlying zoning is Residential Suburban (RS)
(12,000 square foot minimum lots►, but the range of lot size could be varied by
Planned Development overlay.
Don McHaney said initially the applicant had a proposal for 33 lots leaving a pathway
for bicycles and a walkway to the Soto field. They now have 25 lots on the same
number of acres and about 2%x-acres of open space.
SAC Meeting DRAFT
February 26, 2002
Page 6
Rob Strong said that during the General Plan process he had suggested this area be
designated as PD and that 25 lots are appropriate density. The City could still end up
with usable open space area and the concept of a southern access or gateway into
Soto Sports Complex.
Ms. Heffernon asked what architectural standards were proposed.
Rob Strong said the applicant should get architectural approval from the ARC.
Don McHaney said they would create subdivision CC&R's and that they would like to
be able to put second residences on some of the larger lots.
Bob Arnet, Building-
■ A 20-foot fire lane is required, so on a 40-foot wide street there would still be
room for street parking.
■ A building envelope identifying setbacks on each parce� should be indicated on the
subdivision map.
■ Fire flow: There should be 1,000 gallons a minute for two hours.
• New fire hydrants will be required.
• Abandonment of wells: demolition permits and Health Department approval
required.
■ Fees to be paid.
Rodger Olds, Public Works-
■ Drainage basin: If it stays, an overflow would be needed. Rodger will talk to Don
about drainage and determine if a basin is necessary, or if other alternatives exist.
■ Water: A connection from Farroll Street to Ash Street would be required.
■ Existing overhead utilities will have to be placed undeground.
■ A traffic study will be required.
■ A soils report will be required prior to issuing a grading permit.
Steve Andrews, Police Department-
■ Concerned with street lighting and will need to review the lighting plan.
Kelly Heffernon-
■ The applicant must submit a letter of intent prior to Planning Commission.
Staff had no other concems.
The meeting was adjourned at 12:10 p.m.
SAC Meeting
April 23, 2002 ��„}� "T ATTACHMENT 3
Page 2
e further stated that the proposed bypass maybe included in the circulation
ele ent. It might be subject to the water storage mitigation fees because it does
not h e the water storage required. In addition, he still needed to check out the
sewer ster plan to confirm that it would be sufficient.
Larry Schmid , Building:
• If no parkin is allowed on the driveway it can be included as fire access.
Sprinkling woul be required 150 feet back into the property.
• Fire Hydrants nee to be installed to City standards and they need to provide
1,000 gallons per mi te.
• Fire Hydrants must be i talled before any combustibles are brought on site.
• The applicant would be eli ' le for all of the new impact fees.
• On the final map, show addr es and setbacks.
Terry Fibich, Fire Department, ask the applicant if they would consider
voluntarily complying with an agreement o sprinkle all the proposed houses in the
subdivision. If this condition were to be reed upon there would then be no
restriction on where the houses would sit.
Rodger Olds asked the applicant to show on the ne map where Mecedes Lane is
located in relation to the project site to assist in ermining if a 3-way stop
would be required.
There was further discussion on traffic with Mr. McHaney sa 'ng that they were
proposing that the houses have circular driveways so they woul ot have to back
out.
Staff had no other comments.
The applicant said they would like to go next to City Council with the e-
Application.
B. Pre-Application Review Case No. 02-002; Applicant - Don McHaney; Location -
Farroll Road. Staff Report by Kelly Heffernon.
Ms. Heffernon said this project had been to the SAC before, but the plan had
since been revised. She then gave an update on comments from the Planning
Commission.
Jeff Emerick, EDA, explained that they needed grading information from staff to
establish a cost estimate.
Rodger Olds, Public Works, said they would provide that information.
Rob Strong, Community Development, said after discussion with Public Works
and Parks and Recreation directors, staff had concluded that it might be better to
SAC Meeting DRAFT
April 23, 2002
Page 3
have 25 lots of larger size with a minimum buffer and no neighborhood park. He
suggested that the buffer be wide enough for a row of trees and that the
homeowner maintain them. In addition, he said he liked the idea of providing
affordable housing credit for building a granny unit up front.
Terry Fibich, Fire Department, advised the applicant to sprinkle the houses then
the cul-de-sac§ could be smaller and on-street parking allowed.
Larry Schmidt, Building, advised the applicant to discuss the entitlement fees for
building the granny units up front.
The intersection at Dixson Street was discussed and Rob Strong suggested that a
loop be designed and the bulb out kept, then name it Dixon Circle (off Dixson
Street).
Rodger Olds, Public Works:
• Identified one of the roads that narrowed down to 30-feet and said it was not
to City standard.
• No curved sewer or water lines are allowed - they have to be angled.
• A traffic study would be required.
Ms. Heffernon said the applicant should take a revised map to City Council and 10
copies of maps and one 81/2 x 11 reduction would be required.
Larry Schmidt, Building:
• Setbacks should be decided so there would not be any confusion with fencing
etc. on the corner lots.
• Addresses should be named.
• An opticon on the signal at EI Camino and Oak Park is required and will be
done by whichever project is approved first.
There were no other staff concerns.
C. Temporary Use Permit Case No. 02-008; Applicant - AGVIA; Location - Nelson
Street. Staff Report by Ryan Foster.
Ryan Foster said the Temporary Use Permit was for the Arroyo Grande Book and
Author Festival. Mr. Foster read the conditions saying that the requirements
were basically the same as last year, but Dan Hernandez, Parks and Recreation
wanted to make sure that no vehicles would be allowed one the grass area.
Bob Lund said last year was the first year for this event and they had artists too,
but they did not have a large attendance.
Staff had no other concerns and the meeting was adjourned at 11 :20 a.m.
ATTACHMENT 4
rRacr Zs�o
DEVELOPER'S STATEMENT
Tract 2310 is comprised of approximately 10 acres in the City of Arroyo Grande. The
property is bordered on the north by Soto Park, on the west by single famity residences,
on the south by Farroll Road and on the east by single family residences. The
topography of the site is fairly level sloping from the northeast to the southwest.
The proposed residential development contains 25 residential parcels ranging in size
from 8,373 square feet to 12,337 square feet and a park site of 53,794 square feet. The
park site along the southerly property line will be improved by the developer and
dediqted to the City in lieu of park and affordable housing fees. The central cul-de-sac
extends into the park to provide parking opportunities with minimal impact on
neighboring residences.
The on site sewage collection system and water distribution system will be connected to
existing City facilities in Farroll Road and Dixon Street. Storm water flows wi11 be
conveyed by conc►�ete curb and gutters to a storm drain system that will tie to an existing
42" storm drain that traverses the site. No on site storm water detention or retention
basin is proposecl.
The proposed road system provides a connection from Farcoll Road to Dixon Street to
improve area wide cir�culation. The two preposed cul-de-sacs are intended to provided
privacy for the majority of the proposed residences as well as maintain the privacy of
existing residences on Dixon Street.
To mitigate the offset affordable housing fees, the Developer proposes to allow the
construction of a maximum 600 square foot guest house on each parcel in addition to
the primary residence. This guest house may be either attached to the primary
residence or detached at the front or rear of the parcel. The arohitecture of the guest
house will comptement the design of the primary residence.
The developer intends to design and construct all residences and guest homes within
the tract. In this way, the archftecture and detailing will be consistent throughout the
project.
RECEIVED
MAR 2 8 ?Onz
COMMUNITY DEVELOPMENI'�EPT.
NAR-29-02 OB:51AM FROIMENGINEERING DEVELOPIENT ASSOCIATES +805-548-8704
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MINUTES ATTACHMENT 6 PAGE 3
PLANNING COMMISSION
APRIL 2, 2002
NON-PUBLIC HEARING - PRE-APPLICATION REVIEW 02-002; APPLICANT - DON
MCHANEY; LOCATION - FARROLL ROAD. Staff report by Kelly Heffernon.
Ms. Heffernon presented the staff report, which included a detailed description of
the project. Some of the main highlights of the proposal were:
• The project site is located adjacent to the Soto Sports Complex and in a
neighborhood of multiple and single-family residential development.
• The applicant proposes to subdivide the 10-acre property into 25 custom home
lots ranging in size from roughly 8,000 to 12,000 square feet, and dedicate
1 .23 acres to the City for development as a neighborhood park. The site is
currently being used for agriculture.
• The property is zoned Residential Suburban, but because the property is
classified and zoned within a Planned Development area, the lot size can vary as
long as the overall density does not exceed 2.5 dwelling units per acre; the
proposed density is exactly 2.5.
• Construction of a guesthouse on each parcel is proposed as a means of
providing affordable housing. Because of the flexibility allowed through the
Planned Development process, any second units could be permitted on all of the
lots if so desired by the City.
• Various lot layouts and park locations have been considered, which included a
park along the north property line adjacent to the Soto Sports tields, to the east
as a linear access to Soto Park, and along Farroll Road, which is the applicanYs
preferred alternative. The Parks and Recreation Department has stated that the
City would consider accepting the park dedication and assume maintenance
responsibilities only if the applicant constructs the necessary park improvements
as well as dedicating the land: The City would consider waiving the park
development fees under these circumstances.
• The Fire Department says the lot layout and street locations would work fine, as
long as houses greater than 150 feet from the street were sprinkled.
Commissioner. Guthrie was in support of the granny units, but stated that there
would have to be some sort of bonding to make sure that the potential affordable
housing would get built. He further commented that it seemed awkward to have
double frontage lots (street running along the back yards) and suggested that a
higher density might improve the layout.
Commissioner Keen felt that access to the Soto Sports Complex could be a
nightmare for residents. He liked the lot sizes, but did not agree with the use of
"granny units" as affordable housing.
In answer to Commissioner Keen's question regarding drainage for the proposed
site, Rob Strong explained that the Soto basins are upstream from this site and the
MINUTES PAGE 4
PLANNING COMMISSION
APRIL 2, 2002
site drainage could go directly to the outfall line from Soto Park then into the
Arroyo Grande Creek. The drainage could be accomplished either within a small
portion of the park site or the strip adjacent to the drainage line on the east edge of
the property, but the final plan would include evaluation of the additional drainage
and whether or not a ponding facility would need to be included.
Commissioner Keen further commented that the open space areas in new
developments are important to provide places for children to play. He went on to
state that the proposed development would heavily impact the intersection at
Dixson Street and Oak Park Boulevard.
Commissioner Fowler had a concern that in an emergency the cul-de-sacs could be
a hazard and thought it might be safer if the cul-de-sac were to go through to
Farroll Street. She further stated that many people prefer smaller lots with a nice
house so she was in favor of higher density.
Chair Costello asked how a 600-square foot guest-house could effect affordable
housing? Rob Strong replied that it could be managed as a rental unit and because
of it's size could be more affordable, and as suggested by Commissioner Guthrie
kept more affordable, because the owner would be onsite.
Chair Costello had the following concerns:
• Fire access - he suggested a breakaway gate coming into the cul-de-sac might
be advisable.
• The future density — he felt it could be considerably increased if owners came
back to request additional second units.
• The drainage - he would want see a study done to clearly show where the park
open space would be and what area would be dedicated to a ponding facility.
• Traffic impacts — he felt they should be studied.
Commissioner Keen said he was not in favor of granny units because they are not
used for this purpose, but for rentals and it increases the density and is not fair for
the neighborhood.
Commissioner Guthrie said if granny units are planned at the beginning of a project
a lot of the downside associated with second units, such as inadequate parking,
can be addressed. There is plenty of room for them and they can be very
atfordable.
The Planning Commission said overall they looked favorably on the project and
thought it was an attractive development.
MINUTES PAGE 5
PLANNING COMMISSION
APRIL 2, 2002
Jeff Emerick, EDA, said granny units could help augment the home cost if they are
planned at the beginning because there is no land cost involved. These homes
have fairly large frontage and plenty of room for parking. The affordable housing
fee could be waived at the building permit if a granny unit is included so this is the
incentive to provide at least 10% affordable.
Mr. Emerick then fielded questions from the Planning Commission on the drainage
for the project, and said it will need to be studied with the City to ensure that it will
work. He agreed that if the park needs to be used for drainage it would not really
be a park.
Commissioner Keen asked if the road connection between the two cul-de-sacs
could be redesigned to allow better traffic flow. Mr. Emerick said they had tried
other designs, but had not come up with any design changes that would improve
the situation.
DISCUSSION ITEMS
Rob Strong gave a preview on the Village Design Guidelines Workshop, including
the status on the East Branch Streetscape Enhancement Project, the Development
Code update on the Village Commercial District and downtown Parking District
Boundaries.
PLANNING COMMISSION ITEMS AND COMMENTS
The Commission said they would like to participate in a workshop to become
educated on existing overhead utility areas/undergrounding requirements. Rob
Strong suggested that this first be initiated with PG&E. Commissioner Keen
suggested that Council be asked to explore an assessment district for East Grand
Avenue after the meeting with PG&E.
In addition the Planning Commissioner said they would like a short information
session on ponding basins from Public Works.
In answer to Chair Costello's question regarding the boundaries being studied in
respect to Nipomo's incorporation into a City, Rob Strong said he had been invited
as a City representative to attend a North Mesa Property Owner's meeting Monday
April 8, where a discussion on the County's development proposals will take place;
he would bring back a report to the Commission.
COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW-UP
Rob Strong gave a report on the League Planner's Institute he had attended during
March, showing the Commission a video on "Smart Growth". He then discussed
affordable housing and other session data and publications Community
Development has available for circulation.
pRROYp 11■�i�
O� c,P
� INCOAPORATED YL
V T
� JUIY 10, 1911 *
c4<�FORN`P MEMORANDUM
To: cinr couNCi�
FROM:�ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR
BY: �;��F(ELLY HEFFERNON, ASSOCIATE PLANNER
SUBJECT: CONSIDERATION OF PRE-APPLICATION REVIEW CASE NO. 02-003;
PROPOSED SUBDIVISION OF A 29.5-ACRE SITE INTO 15 RESIDENTIAL
LOTS AND AN OPEN SPACE PARCEL; LOT 782 OF TRACT 1390; DON
MCHANEY
DATE: MAY 28, 2002
RECOMMENDATION:
Staff recommends that Council review the above-referenced project and the alternatives
described in this report and provide direction and comments to the applicant.
FUNDING:
No fiscal impact.
LOCATION MAP:
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Page 1 of 5
CITY COUNCIL
PRE-APPLICATION 02-003
MAY 28, 2002
PAGE 2 OF 5
Parcel Size: 29.5 acres
Terrain: 10% - 50% slope
Vegetation: Chaparral, weeds
Existing Land Use: Vacant
General Plan Designation: Planned Development (PD); Single Family
Residential Low Density (SFR-LD)
Zoning Designation: Royal Oaks Planned Development (PD 1.3)
Surrounding Land Use/Zoning/General Plan Designation:
North: Church/PD 1.3/CF
South: VacanUPF/PF
East: Residential DevelopmenUPD 1.3/LMD
West: Residential DevelopmenUPD 1.2/LMD
DISCUSSION:
Backqround
The project site is located within the Royal Oaks Planned Development (PD 1.3) adjacent to
residential development to the east and west, Grace Bible Church to the north, and a storm
water detention basin to the south. The topography ranges from relatively flat areas with
weeds and grasses to steeply sloped banks thick with native shrubs and oak trees.
Proiect Description
The applicant proposes to subdivide the property into 15 residential lots ranging in size from
0.41 to 1.14 acres, and dedicate two separate open space areas totaling about 17.7 acres
to the City for passive recreational activities (see Attachment 1 for Developer's Statement
and Attachment 2 for Tract Map). The proposed open space areas will also serve to protect
the native vegetation and the two natural drainage swales that traverse the site. The
applicant further proposes that the homes be custom built. However, because the property
is within a Planned Development, architectural compliance must be met through the review
of architectural drawings and establishment of design guidelines.
The project will require applications for a Development Plan and a Tentative Tract Map. A
Development Code Amendment is necessary since the existing PD 1.3 designation restricts
the total number of units and limits the residential development of these three or four
original "estate lots" to one dwelling each. Similar to the Planned Unit Development (PUD)
process, Planned Developments allow flexibility in lot size, setbacks and other land use
regulations, while providing opportunities for open space areas and recreation facilities.
Page 2 of 5
CITY COUNCIL
PRE-APPLICATION 02-003
MAY 28, 2002
PAGE 3 OF 5
Previous Proiect
In 1997, the project site was considered for a 38-lot residential subdivision known as
"Rodeo Heights" (Attachment 3). A Draft Environmentai Impact Report was prepared for the
project (August 1998) but was never certified. The project was instead placed on hold
pending completion of the General Plan Update. The applicant has scaled down the project
from the previous submittal, and the proposed density reflects what is allowed per the 2001
General Plan.
Staff Advisorv Committee
The SAC reviewed the project on April 23, 2002 (see Attachment 4 for meeting notes).
Issues discussed included drainage, traffic circulation, preservation of riparian habitat, and fire
protection. The proposal had a private access road running parallel to the proposed Grace
Lane extension as a means of avoiding multiple approaches onto the public street and tra�c
hazards, and providing a landscaped buffer (Attachment 5). The project has since been
revised to eliminate this private access road and instead provide shared driveway aprons for
adjoining parcels. The project would be conditioned to require all residences to have an on-
site turn around so as to avoid backing out onto the street. Another option is to have several
shared driveways with a larger landscaped area in between the private and public roads.
Planninq Commission
The Planning Commission considered the project on May 7, 2002. Comments focused on
density requirements, ownership and maintenance of the open space areas, driveway
design, traffic and circulation, and lot size consistency with surrounding development (see
Attachment 6 for draft meeting minutes).
Land Use Element
The General Plan Land Use Map designates the project site as both "Planned
DevelopmenY' with an underlying land use of Single Family Residential Low Density (SFR-
LD), and "Conservation Open Space". The 17.23-acre open space parcel separates this
site from the other Royal Oaks properties. The Land Use Element states under
implementation measure LU2-2.1 that to accommodate cluster developments on residential
hillside areas, a maximum density of 0.67 dwelling units per acre is appropriate. Clustered
subdivisions are encouraged in order to retain steeper slopes, drainage, natural vegetation
and other site features as Conservation Open Space. With 29.5 acres and 15 parcels, the
density is about 0.5 dwelling units per acre and within the allowable density requirements.
The Parks, Recreation and Facilities Department has recommended that the City not accept
land dedications for passive open space purposes. The DepartmenYs priority at this time is
for "active" recreation, and recommends accepting land dedications only for that purpose
and only if the applicant constructs the necessary park improvements.
ALTERNATIVES:
In addition to the previous Rodeo Heights 38 lot subdivision, staff reviewed numerous
potential alternative concept plans for 15 to 20 custom home lots with a variety of access
Page 3 of 5
CITY COUNCIL
PRE-APPLICATION 02-003
MAY 28, 2002
PAGE 4 OF 5
solutions (described below). All provide for Grace Lane as a public street that would relieve
Rodeo Drive of unintended collector tra�c.
1. One concept proposed three short cul-de-sacs west of Grace Lane, each with four
lots, and three additional hillside lots accessed by a shared private frontage
driveway south of the relatively flat terraced portion (Attachment 7).
2. A similar configuration is with three short hammerhead private driveways, each
serving four lots, and the three additional hillside lots accessed by a shared
private driveway above the proposed home sites. Attachment 8 is a sketch
prepared by staff that depicts this configuration. The conceptual design was
discussed with the developer.
3. Another alternative involved three private frontage roads rather than the single
frontage road and four private driveways. This alternative is shown as
Attachment 9.
4. The proposed subdivision provides shared driveway aprons on adjoining parcels
to allow private driveways for every other common side property line. In staff's
opinion, however, this alternative does not function well for the hiliside lots due to
individual drivewa�s that would be long and steep, nor do the common driveways
on the terrace assure no backing onto Grace Lane.
5. Because the objective of the developer is custom single-family detached homes
on large lots, similar to Rancho Grande to the west, staff has not requested
Planned Unit Development cluster housing alternatives.
Staff Comments
Staff recommends the following refinements to the project, which are not clearly provided by
the preliminary plans (note that the following comments were not part of the Planning
Commission staff report as the Director was on vacation during that time period):
1. Consider revising the intersection of Rodeo Drive and Grace Lane (in cooperation
with the adjoining owner of the northwest corner 7.5 acre property) to divert
through traffic to Grace Lane and make Rodeo Drive the local street "T"
intersection.
2. Design a private common access road uphill from the homesites on lots 12-15 to
also serve the lower terrace to the south. Similarly, lots 9-11 could share a single
private driveway to minimize traverse of the existing slope bank.
3. Incorporate a coordinated landscaping plan, including any proposed retaining
walls, along Grace Lane to prevent individual frontage treatment of slope banks or
lack of erosion control landscaping.
Page 4 of 5
CITY COUNCIL
PRE-APPLICATION 02-003
MAY 28, 2002
PAGE 5 OF 5
4. Require all residences (or all structures) to be fire sprinkled due to access
constraints and proximity to wildland fire hazards.
5. Recommend mission clay tile roofs and Spanish style stucco for the exterior
design for architectural compatibility with Royal Oaks and Rancho Grande custom
homes.
6. Request that existing and proposed open space easements be offered to a local
Resource Conservation District, Land Conservancy or other non-profit
conservation organization rather than to the City. Require maintenance costs of
trail and drainage easements, tree preservation, and vegetation fuel management
for fire control to be funded by a maintenance assessment district (or retained as
a Homeowner Association responsibility if no acceptable entity accepts the offer
of dedication).
7. Request trail improvements from the Planned Development connecting to the
west at the drainage arroyo and north of lot 1 to the Rancho Grande Park, as well
as along the east side of Grace Lane to Rodeo Drive both north and south.
8. Consider special street lighting at each common access driveway and further
clarify that such driveways will enable side-loaded garages or other private
turnarounds to assure exit without backing onto Grace Lane.
9. Recommend a 40 to 60 foot front yard setback along Grace Lane to separate
homes from potential traffic noise and create a more attractive streetscape
including restriction of grading of slopes except for approved homes and drives.
Slope easements should be delineated along areas in excess of 25% incline,
such as along the west side of the site and along the street frontage. An erosion
control planting plan should also be required as part of the subdivision
improvements.
The Council may have other concerns or recommendations for the developer's Pre-
Application consideration.
Attachments:
1. Developer's Statement
2. Tentative Tract Map 2236
3. Rodeo Heights Site Plan
4. SAC Meeting Notes of April 23, 2002
5. Superseded Tentative Tract Map 2236
6. Draft Planning Commission Meeting Minutes of May 7, 2002
7. Alternative lot configuration with cul-de-sacs
8. A�ternative lot configuration sketch prepared by staff
9. Altemative driveway configuration overlay
Page 5 of 5
ATTACHMENT1
R�C�����
APR 3 0 2002
TRAC7 2236 CITY OF ARROYO GRANDE
DEVELOPER'S �TATEM�N7 COMMUNITY OEVELOPMENT DEPT
Tract 2236 is comprised of approximate(y 29.5 acres in the City of Arroyo Grande. The
property is bordered on the north by Rancho Grande Phase 1, on the west by open
space and the South County Regional Center, on the south by Royal Qaks and on the
east by Grace Church. The topography of the site ranges from fairly tevel to 30% and is
traversed in a east to west direction by an arroyo. At the westerly end of the arcoyo is a
detention basin constructed with the Royal Oaks subdivision approximately 13 years
ago.
The proposed residential development contains 15 residential parcels ranging in size
from 0.41 acres to 1.09 acres and an open space parcel of 17.23 acres. The open
space parcel will be dedicated to the City of Arroyo Grande to be used for passive
recreational activities.
The on site sewaqe collection system and water distribution system will be connected to
existing City faalities in Rodeo Drive and Grace Lane. Storm water flows will be
conveyed by concrete curb and gutters to a storm drain system that will drain to the
existing arroyo and detention basin.
The proposed road system provides an extension of Grace Lane to Rodeo Drive that will
divert a portion of the traffic on Rodeo Drive away from the e�sting residential area and
improve area wide circulation. Shared driveway aprons are placed at property lines for
lots 1 through 70 with lots 11 through 15 having a single driveway apron each. It is
intended that all residences will include an on-site tum around that will enable vehicals
to enter the street going forward.
Due to the size of the parcels and their relative depth, it is intended that all residences
will be equipped with a fire sprinkler system.
The subdivision is intended to fill a need for estate size parcels within the Arroyo Grande
City limits. The parcels will be sold to individuals who intend to build custom residences.
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NOTES DRAFT
STAFF ADVISORY COMMITTEE
APRIL 23, 2002
ROLL CALL:
Piesent: Community Development:
. Larry Schmidt Buildin
Rodger Olds/Mike Linn Public Works Rob Stong Director
Kelly Heffernon Associate Planner
Terry Fibich Fire Department Ryan Foster Planning Intern
Diana Sheeley Economic Development Lyn Reardon-Smith Secretary
Steve Andrews Police
Absent:
Dan Hernandez Parks, Recreation & Facilities
APPROVAL OF NOTES: - The notes of February 26, 2002 were approved as
submitted. There was no meeting in March 2002.
1. Oral Communications - Persons in the audience may discuss business not
scheduled on this agenda - None
II. PROJECTS
A. Pre-Application Review Case No. 02-003; Applicant - Don McHaney; Location -
Lot 782 Tract 1390, Royal Oaks Subdivision. Staff Report by Kelly Heffernon.
Kelly Heffernon informed staff of the highlights of the project. She said since the
General Plan Update has now been completed, a Development Code Amendment
is probably all that will be required to change the zoning designation to a higher
density. Staff will review the EIR for Rodeo Heights as background information.
The final EIR was prepared, but not certified.
Don McHaney related the history of the project saying that the project had been
on ho�d waiting for the completion of the General Plan Update. With regard to
circulation, the original intent had been to develop Grace Lane all the way through
to Rodeo Drive.
Ms. Heffernon said the environmental issues will focus on circulation and
preserving of riparian habitat (the creek).
EDA representative, said they would not be touching the creek and would not be
grading the slope bank. The drainage course that goes through the site is already
managed with a pipe that directs flows to a 3-acre drainage basin and then flows
through to the County.
Rodger Olds, Public Works, discussed the drainage with the applicant and asked if
the basin was as large now as it was originally designed and a condition would be
included to make sure of this.
SAC Meeting
April 23, 2002
Page 2
He further stated that the proposed bypass maybe included in the circulation
element. It might be subject to the water storage mitigation fees because it does
not have the water storage required. In addition, he still needed to check out the
sewer master plan to confirm that it would be sufficient.
Larry Schmidt, Building:
• If no parking is allowed on the driveway it can be included as fire access.
Sprinkling would be required 150 feet back into the property.
• Fire Hydrants need to be installed to City standards and they need to provide
1,000 gallons per minute.
• Fire Hydrants must be installed before any combustibles are brought on site.
• The applicant would be eligible for all of the new impact fees.
• On the final map, show addresses and setbacks.
Terry Fibich, Fire Department, asked the applicant if they would consider
voluntarily complying with an agreement to sprinkle all the proposed houses in the
subdivision. If this condition were to be agreed upon there would then be no
restriction on where the houses would sit.
Rodger Olds asked the applicant to show on the next map where Mecedes Lane is
located in relation to the project site to assist in determining if a 3-way stop
would be required.
There was further discussion on traffic with Mr. McHaney saying that they were
proposing that the houses have circular driveways so they would not have to back
out.
Staff had no other comments.
The applicant said they would like to go next to City Council with the Pre-
Application.
B. Pre- lication Review Case No. 02-002; Applicant - Don McHaney; Location -
Farroll Ro Staff Report by Kelly Heffernon.
Ms. Heffernon id this project had been to the SAC before, but the plan had
since been revise . he then gave an update on comments from the Planning
Commission.
Jeff Emerick, EDA, explained that needed grading information from staff to
establish a cost estimate.
Rodger Olds, Public Works, said they would provi at information.
Rob Strong, Community Development, said after discussio ith Public Works
and Parks and Recreation directors, staff had concluded that it m t be better to
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MINUTES PAGE 3
PLANNING COMMISSION ATTACHMENT 6
MAY 7, 2002
NON-PUBLIC HEARING - PRE-APPLICATION REVIEW CASE NO. 02-003;
APPLICANT - DON MCHANEY; LOCATION - LOT 1821, TRACT 1390, ROYAL
OAKS SUBDIVISION. Staff report by Kelly Heffernon.
Ms. Heffernon presented the staff report giving some detail on the history and
background of the project. She said that in January 1999 the project was placed
on hold pending the outcome of the General Plan Update. She further stated that
the applicant has now submitted a Pre-Application to subdivide the property into 15
residential lots, and dedicate two separate open space areas to the City. Further,
because Tract 2236 is a Vesting Map, the applicant will likely want to formally
withdraw and resubmit the project to vest the map under the new General Plan.
The General Plan Land Use Map designates the project site as both "Planned
Development" with an underlying land use of Low Density Residential and
"Conservation Open Space". The Land Use Element allows cluster developments
on residential hillside areas, with a maximum density of 0.67 dwelling units per
acre. With 29 acres and 15 parcels, the density is about .5 dwelling units per acre,
and within the allowable density requirements.
Staff initially reviewed a proposal that had a private access road running parallel to
the Grace Lane extension, reducing the number of access points onto Grace Lane
and thereby avoiding traffic hazards caused by people backing out of driveways
directly into the public right-of-way. The project was revised to eliminate the
access road and instead provide shared driveway aprons for adjoining parcels.
Eliminating the private road also eliminated the need for landscape maintenance
through a Homeowner's Association.
In addition, Ms. Heffernon suggested that as an alternative design concept, the use
of shared circular driveways could be more attractive with larger landscaped areas
maintained by individual homeowners and could serve the same purpose as the
private access road.
Finally, Ms. Heffernon stated that the Parks and Recreation Department has
recommended that the City not accept land dedications for passive recreation
purposes as their DepartmenYs priority is for "active" recreation facilities. Parks
and Recreation therefore does not recommend accepting the proposed 17.7-acre
land dedication for this project.
Commissioner Brown questioned if there was a prior covenant not to develop this
site?
Ms. Heffernon said that per the Royal Oaks Planned Development, three of the lots
were designated to be developed with one residential unit or institutional use, but
the 2001 General Plan superceded the prior ordinance for Royal Oaks with regard to
density requirements for this particular property.
MINUTES PAGE 4
PLANNING COMMISSION
MAY 7, 2002
Rodger Olds, Public works, in answer to a question from Commissioner Fowler said the
sewer for this development will become gravity flow after the sewer for the previous
tract has been abandoned.
Commissioner Keen asked who was maintaining the open space at this time?
Ms. Heffernon said at this time the landowners are taking care of the open space.
Commissioner Guthrie asked about Lot 184 and how it would be developed?
Ms. Heffernon said a portion of Lot 'B', Lot 182 and Lot 184 are shown in the 2001
General Plan as Planned Development. Lot 184 is not part of this project.
Chair Costello also asked about language in the prior covenant.
Ms. Heffernon said the 2001 General Plan supercedes the prior covenant and the
underlying land use designation allows for greater flexibility.
Carlo Alfano, Applicant, and Jeff Emerick, EDA representative, both spoke clarifying the
history of the site and the placement of the lots.
Chair Costello had a concern with regard to traffic through the project and how busy this
road would be.
Mr. Emerick said this could be variable and it would depend on how the Public Works
Department deals with this with regard to traffic signs, etc.
Commissioner Brown commented that he would like to be assured that the neighbors
would be noticed when the project is ready to go forward. In addition, he stated that he
would like to make sure that staff and applicant check the prior ordinance in greater
detail before it comes back to the Planning Commission.
Commissioner Guthrie said careful consideration should be given to how Lot #12 is
developed, as this could be a sensitive area given the slope and vegetation. In addition,
he suggested that part of the open space might be used for a pathway to connect
Rodeo Road to the library without having to go all the way to West Branch Street.
Commissioner Keen said he was glad to see this development finally coming forward
again, but he still had concems about the configuration of people backing out onto the
street. He preferred the plan with the private road because it would reduce the number
of places people could back out of.
Commissioner Fowler had concerns with the suggestion to have some apron designs or
private circular driveways with landscaping that would be left to homeowners to take
care of, because shared areas are sometimes not taken care of. In addition, she
preferred to see the turnaround driveways on each parcel separately rather than the
private shared road.
MINUTES PAGE 5
PLANNING COMMISSION
MAY 7, 2002
Commissioner Brown said he thought this project would really improve the circulation in
the area.
Chair Costello commented:
• The proposed project is a good use for this property.
• This development should improve circulation.
• He had concerns with traffic on this road and said the driveway design should be
carefully considered for safety because this may become a busy street.
• The Land Conservancy could be a good choice for accepting the open space
dedication.
Ms. Heffernon said the Pre-Application would next go to City Council on May 28th.
DISCUSSION ITEMS
Rodger Olds gave an explanation of the difference between retention and detention
basins. He also gave an update on the undergrounding of the overhead wires for
the DeBlauw office project on East Grand Avenue.
PLANNING COMMISSION ITEMS AND COMMENTS
Commissioner Keen stated that the Planning Commission would like to request
guidance from City Council with respect to waiving the requirement to underground
overhead utilities and would like this concern addressed as soon as possible.
COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW-UP
Ms. Heffernon, Acting Director, gave an update on Community Development
projects.
ADJOURNMENT
There being no further business before the Commission, the meeting was adjourned
at 8:30 p.m. on a motion by Commissioner Keen, seconded by Chair Costello, and
unanimously carried.
ATTEST:
LYN REARDON-SMITH, JOSEPH M. COSTELLO, CHAIR
COMMISSION CLERK
AS TO CONTENT:
KELLY HEFFERNON, ACTING COMMUNITY DEVELOPMENT DIRECTOR
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