Minutes 2002-06-11
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 11,2002
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:15 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tern Runels,
and Mayor Lady were present.
City Staff Present: City Manager Adams; City Attomey Carmel; Director of
Administrative Services Wetmore; Chief of Police TerBorch;
Director of Public Works Spagnolo; and Director of Community
Development Strong.
3. FLAG SALUTE
Members of Boy Scout Troop 489 led the Flag Salute.
4. INVOCATION
Pastor Robert Bumett, New Hope Church, Arroyo Grande, delivered the invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Ferrara moved, Mayor Pro Tem Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
David Shaw, resident on Canyon Way, referred to the Village Glen development and
expressed concerns regarding stagnating water in the Village Glen detention basin
located at the end of Canyon Way. He stated that he was told the developer was
responsible for the basin; however, he believed that the City should attend to the matter.
He expressed further concerns regarding refuse containers that are being left out on the
street creating potential traffic hazards.
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8. CONSENT AGENDA
Mayor Pro Tem Runels moved and Council Member Dickens seconded the motion to
approve Consent Agenda Items 8.a. through 8.j., with the recommended courses of
action:
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period May 16, 2002
through May 31, 2002.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of May
31,2002.
8.c. Consideration of Confinnatlon of Assessments.
Action: 1) Adopted Resolution No. 3595 confirming landscaping assessments for
all parcels within Tract 1158; 2) Adopted Resolution No. 3596 confirming
landscaping and lighting assessments for all parcels within Tract 1769.
8.d. Consideration of Approval of Minutes.
Action: Approved minutes for the Special and Regular City Council Meetings of
May 14, 2002, and Special and Regular City Council Meetings of May 28, 2002
as submitted.
8.e. Consideration of Disposal of Surplus Bicycles.
Action: Adopted Resolution No. 3597 declaring bicycles as surplus for donation
to the San Luis Obispo County Sheriff's Office to be refurbished and donated to
needy children.
8.f. Consideration of Authorization to Contract for Professional Services for
Design of the Poplar Street Pondlng Basin Expansion.
Action: Authorized the City Manager to enter into an Agreement with EDA
Design Professionals for an amount not to exceed $11,500, plus out-of-pocket
expenses, for professional services to design the Poplar Street Ponding Basin
expansion improvements.
8.g. Consideration to Award a Contract for the Spring 2001/02 Slurry Seal
Project, Project PW-2002.Q1.
Action: 1) Awarded a construction contract for the Spring 2001/02 Slurry Seal
Project to Intermountain Slurry Seal, Inc. in the amount of $129,435.34; 2)
Authorized the City Manager to approve change orders not to exceed the
contingency of $13,000 for use only if needed for unanticipated costs during the
construction phase of the project; and 3) Direct staffed to issue the Notice of
Award and Notice to Proceed with other necessary contract documents.
8.h. Consideration of Authorization of Expenditures for The Pike Rehabilitation
Project.
Action: Authorized the expenditure of $43,000 of 2002 STIP funds and $16,400
of Construction Tax funds contained in the FY 2001-2002 Budget for The Pike
Rehabilitation Project.
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a.i. Consideration of Temporary Use Permit No. 02-011; Authorization to Close
City Streets, Waive Permit and Police Service Fees, and Use City Property
for the "Arroyo Grande Car Sho" on Saturday, July 27,2002.
Action: Adopted Resolution No. 3598 approving Temporary Use Permit 02-011
for the "Arroyo Grande Valley Car Sho", authorizing the closure of City streets
and the use of City property, and authorizing the waiver of permit and police
service fees.
a.j. Consideration of Approval of Final Parcel Map AG 00-301; E.F. Moore &
Company (Longs Drug Store).
Action: Approved Final Parcel Map AG 00-301 subdividing approximately 6.22
acres into three (3) commercial lots, and two (2) lots to be used as a storm water
detention basin at the southeast comer of the intersection of East Grand Avenue
and Courtland Street.
AYES: Runels, Dickens, Ferrara, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
9. PUBLIC HEARING
None.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of the Management of the Groundwater Basin Status Report.
Director of Public Works Spagnolo presented the staff report and responded to
questions from Council regarding the water supply received from Lopez; clarification on
the number and water pumping capacity of the City's wells; shared information and
monitoring requirements pursuant to the adopted Gentlemen's Agreement; commented
on the status of the State Department of Water Resources (DWR) draft report regarding
the Arroyo Grande groundwater basin and the estimated timeframe that the final report
will be issued; clarified the formula used for conversion credits; clarified the identified
parcels in the City that have been converted since 1983; the potential for Mure drilling
of wells for agricultural/rural residential purposes and how it would be addressed with
the Gentlemen's Agreement; whether any credit had been taken for the 60 acres at
Village Glen; provided clarification on whether the 3,303 acre feet of water used last
year from ground water and surface water reflected agricultural uses; clarification of the
statements concerning the condition of the groundwater basin described in the draft
DWR report which contains information that is two years old and consideration of a
request to include a statement in the report that the information was based on 2000
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data; clarification regarding the requirement for a Habitat Conservation Plan; and an
inquiry as to when the City last commissioned a hydrologist to review the Arroyo Grande
groundwater basin. Further discussion ensued conceming the conclusion to the Santa
Maria Valley litigation; annual pumping capability of the City's wells; projected figures for
water usage through the year 2020; retrofit efforts in the City since the in-lieu fee
program has been implemented; and the number of gallons saved since implementing
retrofit requirements.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter, and upon hearing none, closed the public comment period and brought the
issue back to Council for consideration.
Council Member Dickens commented that the City may be at a point to address
supplemental water and conservation issues; urged continued communication with
other partners to the Gentlemen's Agreement; supported retrofrtting efforts and
suggested looking at whether collecting in-lieu fees is appropriate as opposed to
requiring new development to install conservation plumbing fixtures; suggested utilizing
in-lieu funds collected thus far to pursue additional well construction; look at other types
of supplemental water; implementing conservation programs, and address conservation
pricing.
Council Member Ferrara supported being conservation minded and being proactive with
all aspects of water conservation. He stated it was more advantageous to require
installation of low flow fixtures in new construction; commented that water will continue
to be a priority for the City; stated the City must have an accurate picture of its water
resources; commented on the need to look at the structure of the State water system
and its vulnerability; requested that when the final DWR report was published, he would
like a report on its impact and meaning to the City, and he further suggested the City
consider preparation of a local water supply study following review of the DWR report
data. He requested that Director Spagnolo reference the fact that information came
from the 2000 draft DWR report.
Council Member Lubin commented on retrofitting issues and urged substantial efforts by
the City to require appropriate retrofitting in connection with new development, as well
as using the in-lieu fees collected to develop a City program for other retrofit projects.
He supported consideration of any option to increase the City's water supply through
altemative sources. Council Member Lubin also referred to Best Management Practice
2 (BMP 2) provided in the Urban Water Management Plan which addresses plumbing
retrofits. He asked for clarification that as a result of the City adopting the Uniform
Plumbing Code (UPC) that water-conserving devices, including low-flow toilets, are
required to be incorporated into new construction in the City.
Mayor Pro Tem Runels commented that availability and cost of State water should be
considered. He commented that when the Lopez Dam retrofit project was complete, the
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reservoir could be filled to capacity; and also commented on installation and plumbing
compatibility issues related to low-flow water deVices.
Mayor Lady agreed with comments that had been made and expressed appreciation for
the status report. He stated the City was on track with its retrofit efforts; water
conservation; and looking at new sources for water.
City Manager Adams recapped the items Council directed staff to follow up on,
including: 1) continue to meet with neighboring jurisdictions on an ongoing basis to
monitor water usage and compliance with the groundwater management agreement; 2)
develop recommendations for implementation of water conservation Best Management
Practices, focusing on retrofitting opportunities, requirements for new construction, and
assessment of a tiered rate structure when the Water Rate Study is prepared; 3)
research current regulations and enforcement of water conservation requirements on
new construction; 4) explore opportunities for State water; 5) provide a status report to
City Council when the DWR report is completed; and 6) after reviewing the DWR report
data, consider preparation of a local water supply study.
There was no formal action on this item.
11.b. Consideration of Resolution EstabllslJlng Fines for Violations of Parking
Regulations in the California Vehicle Code.
Chief of Police TerBorch presented the staff report and responded to questions from
Council.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter, and upon hearing none, closed the public comment period and brought the
issue back to Council for consideration.
Following comments in support of the revised fee schedule, Council Member Ferrara
moved to adopt a Resolution approving the establishment of parking citation fees,
penalties, surcharges, and processing for specified Vehicle Code parking violations.
Council Member Dickens seconded the motion, and on the following roll-call vote, to wit:
AYES: Ferrara, Dickens, Lubin, Runels, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
12. CITY COUNCIL MEMBER ITEMS
a) Request to place on future City Council Agenda establishment of a Housing
Commission. (FERRARA)
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Council Member Ferrara requested that staff review the pros, cons, and feasibility for
the establishment of a Housing Commission, as well as issues involved in conducting a
workforce housing lottery program, and direct staff to return to the Council at a later
date with more information.
Mayor Lady reported that a Countywide forum to address housing issues has been
scheduled for September 12th at the Embassy Suites in San Luis Obispo and agreed
that the timing of the request was right. He supported Council Member Ferrara's
proposal; however, requested that the issue be brought back to the Council after the
September 12th forum so the Council could utilize that information.
Council Member Lubin agreed that it was a good time to take a look at the issue. He j
stated he had reservations about creating another level of regulatory approval for
projects; however, he supported the idea of a Housing Commission to present ideas for
City Council implementation.
Council Member Dickens supported looking at the proposal further; agreed with Council
Member Lubin's comments; and stated he would want to know more about what the
proposed Housing Commission's objectives and authority would be.
At the direction of Council, Mayor Lady directed staff to prepare a report and bring the
issue back to Council following the September 12, 2002 countywide housing forum.
13. CITY MANAGER ITEMS
City Manager Adams announced that the City Engineer has received Tract Map 2306,
owned by Castle rock Development. The subject parcel is located on the south side of
South Alpine Drive between Cerro Vista Lane and Cerro Vista Circle. This map
subdivides approximately 0.88 acres into 4 separate residential lots. The current zoning
for the 4 residential lots is single family residential (SF). Unless appealed, the Final
Map will be approved by the City Engineer within ten days following the date of this
agenda.
14. COUNCIL COMMUNICATIONS
None.
15. STAFF COMMUNICATIONS
City Manager Adams announced that the Fire Department would be conducting an
Open House at the Fire Station on Saturday, June 22, 2002 from 10:00 a.m. to 3:00
p.m.
16. ADJOURNMENT
Mayor Lady adjoumed the meeting at 8:45 p.m.
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Michael A. ~dy:ay#J I
ATTEST:
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et ore, Director of Administrative Services!
Deputy City Clerk
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