R 1029
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, JOLUTION NO, 1029
, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AUTHORIZING THE DESTRUCTION OF OLD CITY RECORDS
PURSUANT TO THE PROVISIONS OF GOVERNMENT CODE SECTION 34090,
WHEREAS, Government Code Section 34090 sets forth a procedure fer the
destruction of certain unnecessary City records after ii'.1'8 :rears, ,md
WHEREAS, the hereinafter described records are s1J.th'.Jrl.zed to be> d8,.troyed
under the provisions of Government Code Section 34090;
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
The hereinafter described records are no longer ~equired, and Thay be
destroyed without making a copy thereof upon receiving the written consent
of the City Attorney of the City of Arroyo Grande,
Said records are described as follows:
All of those records described on the attached schedule.,
marked Exhibit "A". (Exhibit "A" cons is ting of one (1) pag",)
On motion Councilman de Leon, seconded by Councilman MilUs and on the
following roll call vote, to wit:
AYES: Councilmen Millis, Talley, Wood, de Leon and May,n' Schlegel
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 27th day of March, 1973,
().Il.<:;(l~,e
ATTESO~~~7'
I, POLLY S, KINGSLEY, City Clerk of the City of Arroyo Grande, County
of San Luis Obispo, State of California, do hereby certify that the foregoing
Resolution No, 1029 is a true, full and correct copy of said Resolution passed
and adopted by the City Council of the City of Arroyo Grande at a reg':o:h'r
meeting of said Council held on the 27th day of March, 1973,
WITNESS my hand and the seal of the City or Arroyo Gt'!lnde affixed this
28th day of March, 1973,
(SEAL)
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# EXHIBIT "A"
, GENERAL
It shall be the policy of the Arroyo Grande Police Department to r'3tain
indefinitely the following caSe records:
A. Capital crimes.
B. Embezzlement of public funds.
C, Bribery of public officials.
D. Cases involving identifiable stolen property which has not been I'8covered.
CRIME REPORTS
All crime reports may be destroyed after they have been on file far a period
of at least five (5) years.
A. It will be necessary to ascertain wh~ther there are warrants outstanding
on any case files due for destrUction and, when found, these cases shall
be referred to the Chief of Police for final disposition,
B, Case jackets containing pictures should be retained for training programs
and other similar uses. Unused pictures shall be destroyed,
RAP SHEET5
It ahal1 be the practice of this Dapartment to retain only the current rap
shoet (>f any individual.
A, When new rap sheets arrive, the old rap sheet should be pulled and
delltroyed.
B, Rap sheets which have not been updated because of same local activity
fora pe~i(>d of at least five (5) years, may be d~stroyed,
AUTQ ACC~DENT UPOR.TS
All autmllobUI! ace1dl!n!: rElpo!:'!:s lIIay be destroyed after they have been on
fill! for at lealt five (5) yearl.
VEHICLE ~POUS
All vehicle reports may bl! deatroyed after they have been in the files for
at least five (5) years.
MISSING. PERSONS 'REPORTS
All missinl persons reports may be destroyed after they have been in the
files for at l.ast five (5) years,
INDEX CARDS
Index card. which have no!: been updated bee.use of some local' activity for
a period of at least ten (10) years may be destroyed.
A.RREST REPOR~
All arrest reports may be destroyed after they have been in the file for at
least ten (10) years.
INCIDENT REPORTS
All incident reports may be deatroyed after they have been in the file at
least five (5) years.
PROPERTY REPa.~S
All property reports lIIay be destroyed after they have been in the file at
least ten (10) years,
WARRANT CARns
All warrant cards on served warrants lIIay be destroyed after they have been
on file at least five (5) years,
CITATIONS
Citation books may be destroyed after they have been ill the files at least
ten (10) yeah,
POLICE WG
The daily police log, which includes the radio log, may be destroyed after
they have been in the files at least five (5) years,
FIELD INTERROGATION c~s
All field interrogation cards filed by the Arroyo Grande Police Department
may be desttoyed after having been on file at least one (1) year,
~ records filed by the Arroro Grande Police Department may be
destroyed after they have been in the f lea at least five (5) years,