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O 191 -. . , . .... ORDINANCE NO. 191 AN ORDINANCE OF THE CITY OF ARROYO GRANDE ESTABLISHING A PARK AND RECREATION COMMISSION AND DEFINING THE ORGANIZATION, POWERS AND DUTIES. The City Council of the City of Arreyo Grande does ordain as follows: SECTION 1. Establishment of Commission. There shall be and is hereby created a Parks and Recreation Commission composed of five members, both men and women. SECTION 2. Qualifications. The members of said commission shall be qualified electors of the City of Arroyo Grande and shall serve without compensation. The members of said commission shall include five members of the public who shall hold no other public office in the City of Arroyo Grande. A member of the City Council appointed by the Mayor shall serve ex officio on the Commission without a vote, SECTION 3. Terms of Office and Vacancies. (a) Members of the Commission shall serve for a period of three years, beginning on July 1, except that the term of the member of the City Council shall terminate upon the vacation of his membership on the City Council. The terms of two members shall expire on June 30. 1965, and every three years thereafter; and the terms of the three other members shall expire on June 30, 1966, and every three years thereafter. Vacancies in said Commission occurr- ing otherwise than by expiration of term shall be filled in the manner herein set forth for appointments; all members shall serve at the pleasure of the City Council. SECTION 4. Appointments. Appointments for the Commission and the filling of vacancies shall be made by vote of the City Council after nomination by the mayor. Vacancies shall be filled for the unexpired term only. SECTION 5. Organization. (a) At its first regular meeting following the annual appoint- ments, the members of the Commission shall elect a chairman and a vice-chairman, who shall hold office for one year. Their duties shall be such as are usually carried by such officers. (b) The Commission shall adopt rules and regulations to govern procedure and shall by resolution set a time for regular meetings which will be held at least once a month. (c) A majority of members shall constitute a quorum. (d) Absence from three (3) consecutive regular meetings, without formal consent of the Commission shall be deeMed to con- stitute the retirement of such member and the position delcared vacant. (e) The City Administrator shall appoint a secretary to the commission who shall maintain accurate minutes of the activities of the Commission. SECTION 6. Duties and Responsibilities. The duties and responsibilities of the Parks and Recreation Commission shall be to: 1. Act in an advisory capacity to the City Council and Recreation Director in all matters pertaining to parks and public recreation and to cooperate with other governmental agencies and civic groups in the advancement of sound park and recreation planning and programminf' 2. Formu ate policies on recreation.services for approval by the City Council. . 3. Meet with the City Council in April and in October of each year to discuss proposed policies, programs, budgeting, future needs or other matters requiring joint deliberation. --.-... .-------- h -.- -, , . . ... 4. Advise the City Administrator as to the minimum quali- fications for the position of Recreation Director; formulate a job description for the position; and recommend one or more candi- dates for appointment to the position. 5. Advise with the Recreation Director on problems of administration, development of recreation aTeas, facilities, pro- grams and improved recreation services. 6. Recommend the adoption of standards on organization, personnel; areas ahd facilities, program and financial support. 7. ~ke periodic inventories of recreation services that exist or may be needed and interpret the needs of the public to the City Council and to the Recreation Director. 8. Aid in coordinating the recreation services with the programs of other governmental agencies and vo11xntary organizations. 9. Make periodic appraisals of the effectiveness of the Recreation Director and staff in administering the program. 10. Interpret the policies and functions of the Recreation and Parks Department to the public. 11. Advise the Recreation Director in the ~reparation of the annual Parks and Recreation budgets and a long-range recreation capital improvement program. 12. Submit annually in April, a budget for the succeeding fis- cal year to the City Council for its approval in whole or in part. Said budget should provide not only for recreation services, park maintenance and operating costs for the ensuing year, but should also contain estimates and recommendations for such long-term capital outlay as may be necessary to provide for an orderly and coordinated development program. 13. Adopt rules and regulations for use of recreation areas and facilities in accordance with ordinances of the City. SECTION 7. Recreation Department. The Recreation Department is hereby established for the City of Arroyo Grande. The functions of this Department are to provide opportunities for wholesome, year-round public recreation service for each age group and to develop and maintain in an attractive and safe manner the recreation areas and facilities of the City. . SECTION B. Recreation Director. The City Administrator shall appoint, upon the recommendation of the Parks and Recreation Commission, a Recreation Director to administer the parks and recreation program, under the direction of the City Administrator. (a) The Recreation Director shall attend meetings of the Commission and shall make such reports to the Commission or to the City Council as shall be required. (b) The Recreation Director shall: 1. Recommend to City Administrator required part~time personnel, such as assistants, supervisors, leaders. 2. In cooperation with the Public Works Director shall administer, operate and maintain existing park and recreation areas and facilities and plan for the acquisi- tion, development and operation of the proposed facilities in accordance with policies approved by the Parks and Recreation Co~~ission and th~ City Co~cil. 3., Inform the general public of the services and facilities being provided by the Parks and Recreation Departments. 4. Solicit suggestions from the general public to improve or increase the effectiveness of the service. 5. Cooperate with gcvsrnmental and voluntary organi- zations and agencies in the furtherance of recreation opportunities. 6. Prepare manuals, blll1E'.tins, and reviews on recreation problems. -2- \ ,~- - , -, ~ , . . 7. Provide, upon request, assistance of a technical nature to community agencies and organizations having problems relating to recreation and park areas and facilities and,programs. 8. Counsel with officials of public and private or- ganizations and interested groups concerning community recreation and leisure activities and assist them in the promotion of recreation services. 9. Conduct studies of local conditions and n~eds for recreation services and assist ,with recruitme:1t and training of recreation personnel. 10. Prepare a recreation budget, and with the cooperation of the Public Works Director, a park budget, for the approval of the Parks and Recreation Commission and the City Council. On motion of Councilman MCNe~l , seconded by Councilman Wood , an on the following roll call vote, to-wit: AYES: Councilman Wood, Councilwoman Thompson, Councilmen McNeil, NOES: None Burt and Mayor Jacobs ABSENT: ,None the foregoing Ordinance was adopted this 12th day of May , 1964. A=T'~~;~~/ I, POLLY S. MILLER, City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify that the foregoing Ordinance No. 191 is a true, full and correct copy of said Ordinance passed and adopted by the City Council of the City of Arroyo Grande at a regular meeting of said Council on the 12th day of Mav , 1964. WITNESS my hand and the seal of the City of Arroyo Grande affixed this 13th day of May , 1964. (seal) -3- -_._.__._._---_.~ --