Agenda Packet 2002-12-10
CITY COUNCIL City of
AGENDA }lrroyo qranae
Tony M. Ferrara. Mayor
Thomas A. Runels Mayor Pro Tern Steven Adams CIty Manager
Jim Dickens Council Member Timothy J. Cannel CIty Attorney
Sandy Lubin Council Member Kelly Wetmore Director. Administrative Services
Joe Costello Council Member
AGENDA SUMMARY 1
CITY COUNCIL MEETING I
TUESDAY, DECEMBER 10, 2002
7:00 P.M. t
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Arroyo Grande City Council Chambers I
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215 East Branch Street, Arroyo Grande
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1. CALL TO ORDER: 7:00 P.M. I
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2. . ROLL CALL I
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3. FLAG SALUTE: ROTARY CLUB OF ARROYO GRANDE
4. INVOCATION: PASTOR ROBERT BANKER, OPEN DOOR
CHURCH,OCEANO
5. SPECIAL PRESENTATIONS:
None,
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6. AGENDA REVIEW: I
6a. Move that all resolutions and ordinances presented tonight be read in title only and
all further readings be waived.
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AGENDA SUMMARY - DECEMBER 10, 2002
PAGE 2
7. CITIZENS' INPUT. COMMENTS, AND SUGGESTiONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council will
listen to all communication; however, in compliance with the Brown Act, will not take
any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue with
you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or staff
report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any Council Member may request
that any item be withdrawn from the Consent Agenda to permit discussion or change
the recommended course of action, The City Council may approve the remainder of
the Consent Agenda on one motion. I
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period I
November 16, 2002 through November 30,2002.
8.b. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receive and file the report of current investment deposits
as of November 30, 2002.
8.c. Consideration of Approval of Minutes (WETMORE) I
Recommended Action: Approve the minutes of the Special and Regular City i
Council Meetings of November 26, 2002 and the Special City Council Meeting of
December 3,2002 as submitted.
8,d, Consideration of Appointment to Plannina Commission (ADAMS) I
Recommended Action: Approve the recommendation of Mayor Ferrara to appoint
Ed Arnold to the Planning Commission, replacing Joe Costello.
8.e. Consideration of Authorization to Solicit Bids - Tractor (HERNANDEZ)
Recommended Action: Authorize staff to solicit bids for purchase of a tractor.
8.1. Consideration of Authorization to Refund Application Fees for Conditional Use
Permit 02-010 for the South County Historical Society's Proposed Museum
Displav and Storaae Barn in Villaae Green. 127 Short Street (STRONG)
Recommended Action: Approve request to waive the fees for Conditional Use
Permit 02-010,
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AGENDA SUMMARY - DECEMBER 10, 2002
PAGE 3
8. CONSENT AGENDA (continued):
8,g. Consideration of Temporary Short Term Closure of Courtland Street South of
East Grand Avenue: January 6-17. 2003 (STRONG)
Recommended Action: Approve request to facilitate excavation and grading for
Poplar Ponding Basin expansion during the period from January 6 through January
17,2003.
8.h. Consideration of Deciaration of Surplus Property (SPAGNOLO)
Recommended Action: 1) Adopt Resolution declaring used vehicles, equipment
and miscellaneous items as surplus and authorize their sale, and 2) Authorize the
City Manager to sign the auction contract with Bill Phelps Auction Services,
8.i. Consideration of Proaress Payment No.4 for the Rancho Grande Park Proiect.
PW 2002-03 (SPAGNOLO)
Recommended Action: Authorize Progress Payment No. 4 in the amount of
$93,108.79 to Herrera Engineering, Inc, for the Rancho Grande Park Project.
8,j. Consideration of a Contract Amendment for Construction Obseryation
Seryices for the Rancho Grande Park Proiect. PW-2002-G3 (SPAGNOLO)
Recommended Action: Authorize the Mayor to execute an amendment to the
consultant services agreement with RRM Design Group in the amount of $15,000 for
the Rancho Grande Park Project, PW-2002-03.
8.k, Consideration to Award Contract for the Spruce and Cedar Streets Sidewaiks I
Proiect. PW-2002.0S (SPAGNOLO)
Recommended Action: 1) Award a construction contract for the Spruce and Cedar
Street Sidewalks Project to Maino Construction Company in the amount of
$90,481.00; 2) Authorize the City Manager to approve change orders not to exceed
the contingency of $9,048.00 for use only if needed for unanticipated costs during
the construction phase of the project: 3) Accept Grant Deeds from five property
owners on Spruce Street; and 4) Direct staff to issue the Notice of Award to Proceed
with other necessary contract documents.
8,1. Consideration to Award Contract for the Scenic Creekside Walk - Phase iii,
Proiect No. PW2002-02 (SPAGNOLO) I
Recommended Action: 1) Award a construction contract for the Scenic Creekside
Walk - Phase III Project to Maino Construction Company in the amount of
$280,704.20; 2) Authorize the City Manager to approve change orders not to exceed
the contingency of $28,074.20 for use only if needed for unanticipated costs during
the construction phase of the project; 3) Transfer $40,150 of Park Development
Funds and $27,913.60 of the Downtown Parking Fund into the Scenic Creekside
Walk project; and 4) Direct staff to issue the Notice of Award to Proceed with other
necessary contract documents.
8.m. Consideration of a Resolution of the City Council Supportina the Allocation of
Proposition 50 Funds (SPAGNOLO)
Recommended Action: Adopt Resolution supporting the allocation of Proposition
50 Funds,
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AGENDA SUMMARY - DECEMBER 10, 2002
PAGE 4
8. CONSENT AGENDA (continued):
8.n. Consideration of Proaress Payment No. 1 (Finan. Notice of ComDletion. and
Release of Retention for the Tallv Ho Creek Flood Barrier Proiect - PW-2002-G6
(SPAGNOLO)
Recommended Action: 1) Authorize Progress Payment No. 1 in the amount of I
$22,392.00 to D-KAL Engineering for the Tally Ho Creek Flood Barrier Project; 2)
Direct staff to file a Notice of Completion; and, 3) Authorize release of the retention I
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of $2,488.00, thirty-five (35) days after the Notice of Completion has been recorded,
if no liens have been filed. I
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PUBLIC HEARING: ,
9.
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9,a. Consideration of Amendment to the Cable Franchise Aareement with Charter
Communications (ADAMS)
Recommended Action: Approve an amendment to the Cable Franchise Agreement
with Charter Communications, extending the term of the Agreement by three years
in exchange for the installation of a fiber optic institutional network (I-Net) connecting
qty facilities, and appropriate $9,000 for the purchase of equipment to activate the
network.
10. CONTiNUED BUSINESS:
10.a, Consideration of an Ordinance Amendina Municipai Code Chapter 13.24
(SPAGNOLO)
Recommended Action: Introduce Ordinance amending Municipal Code Chapter
13.24 - "Excavation, Grading, Erosion and Sediment Control".
10,b. Consideration of Resolution Approvina a Memorandum of Aareement (MOA)
Reaardina Sphere of Influence Update and Municipal Service Review
(STRONG)
Recommended Action: Adopt Resolution approving a MOA between the City of
Arroyo Grande and County of San Luis Obispo regarding LAFCO.. update of the
City's Sphere of Influence and Municipal Service Review or provide direction on
requested changes for approval at the January 14, 2003 City Council Meeting,
10.c. Consideration of Report on Villaae Billboard Sian (STRONG)
Recommended Action: Receive and file report regarding City initiated investigation
of billboard conformity status,
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AGENDA SUMMARY - DECEMBER 10, 2002
PAGE 5
11. NEW BUSINESS:
11,a. Consideration of Interim Uraency Ordinance or Standard Ordinance
Suspendina Development Applications For Development of Any Prime
Farmland Soils (STRONG)
Recommended Action: Consider the following alternative methods to prevent
possible "Prime Agricultural Land Conversion"; 1) Adoption of an Interim Urgency
Ordinance and direct staff to immediately prepare a study considering all
ramifications of allowing development of prime farmland soils; or 2) Initiate or ,
introduce an Ordinance suspending development applications for development of "j
any prime farmland soils for a 180 day period and direct staff to prepare a study
considering all ramifications of allowing the development of prime farmland soils.
11,b. Consideration of Preliminary Approval of Fiscal Year 2002-03 Community i
Development Block Grant (CDBG) Proiects (STRONG)
Recommended Action: Provide preliminary approval on the proposed funding of
Fiscal Year 2002-03 CDBG projects.
11.c. Selection of Mayor Pro Tem and Consideration of Appointment of Council
Members to Reaional Boards, Commissions. and Committees (ADAMS)
Recommended Action: 1) Select a Mayor Pro Tem; and 2) Appoint City Council
Members to serve on regional boards, commissions, and committees.
12. CiTY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal
action can be taken.
a) Request to place on future agenda discussion of issues related to City
Council Meeting policies and procedures. (FERRARA),
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken,
a) None.
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
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15. STAFF COMMUNiCATIONS:
Correspondence/Comments as presented by the City Manager.
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AGENDA SUMMARY - DECEMBER 10, 2002
PAGE 6
16. ADJOURNMENT
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Copies of the staff reports or other written materials relating to each item of business referred
to on this agenda are on file with the Director of Administrative Services and are available for
public inspection and reproduction at cost. If you have questions regarding any agenda item,
please contact the Director of Administrative Services at (805) 473-5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at the
number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
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Note: This agenda is subject to amendment up to 72 hours prior to the date and time set
for the meeting, Please refer to the agenda posted at City Hall for any revisions, or call the
Director of Administrative Services at (805) 473-5414 for more information.
www,arrovoQrande,orQ
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8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERViCES<1
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISORcf '
SUBJECT: CASH DISBURSEMENT RATIFICATION
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period November 16 - November 30,2002.
FUNDING:
There is a $553,039.84 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - November 22,2002 Accounts Payable Check Register
ATTACHMENT 3 - November 27,2002 Payroll Checks and Benefit Checks
ATTACHMENT 4 - November 29,2002 Accounts Payable Check Register
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ATIACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of November 16 Through November 30, 2002
December 10, 2002
Presented are the cash disbursements issued by the Department of Financial Services for
the period November 16 to November 30, 2002. Shown are cash disbursements by week of
occurrence and type of payment.
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November 22, 2002
Accounts Payable Cks 108580-108691 2 $163,466,41
November 27, 2002
Payroll Checks & Benefit Checks 3 252,622,49
November 29, 2002 I
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Accounts Payable Cks 108692-108743 4 136,950.94 I
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Two Week Total S 553.039.84 i
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CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND 10l0) SPEGAL REVENUE FUNDS ,
City Government (Fund 010) Park Development Fee Fund (Fund 213)
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4001 - City Council 4550 - Park Development Fee i
4002 - Administrative Services Traffic Signal Fund (Fund 222) \
4003 - City Attorney 4501 - Traffic Fund I
4101 - City Manager Transportation Fund (Fund 225) I
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230) I
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds !
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4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272) 1
4140 - Management Information System 4202 - Slate AB3229 Cops Grant (Fd 271) i
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274)
Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284) ,
4211 - Fire 4103 - Redevelopment Administration I
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS IFund 350\
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Dept.lndexforCouncil.:ds
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ATTACHMENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
11/20;02 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMeER DATE NUMeER NAME DESCRIPTION NUMeER AMOUNT AMOUNT
67869 11/14/02 017550 CA.ST.DBPT.FISH & GAME STREAMBED ALTERATION AGREEMENT 220.4303.5613 127.25 127.25
67870 11/14/02 074178 SLO CNTY CLERK-RECORDER RECORDING FEES 010.4130.5301 62.00 62.00
67871 11/14/02 054482 MAINTENANCE SUPERINTEND MSA MEBTING-S PEOPLE 220.4303.5601 75.00 75.00 I
67872 11/15/02 103320 CA.ST.AIR RESOURCES BOA REGIS-TINA SLUSHER (ARB) 010.4212.5501 75.00 75.00 I
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108580 11/22/02 103328 AAA REGIS-REED/MCBRIDE CHILD SAFET 010.4201.5501 40.00 40.00 I
108581 11/22/02 102354 ABS DELIVERY SYSTEMS,IN OCTOBBR-EVIDBNANCE DELIVERY 010.4201.5324 20.00 20.00
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108582 11/22/02 103321 ANNE ADAMS REF.PRE-SCHDOL-ADAMS 010.0000.4603 99.00 99.00 [,
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108583 11/22/02 003120 AMERICAN INDUSTRIAL SUP BA'ITERY PACK 010.4211. 5325 99.95 99.95 ,
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108584 11/22/02 100897 AMERICAN TEMPS BRADFORD SVCS-11/02 010.4130.5503 26.73
108584 11/22/02 100897 AMERICAN TEMPS BRADFORD SVCS-11/8 010.4130.5303 953.37 980.10
108585 11/22/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00
108585 11/22/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 500.00
108586 11/22/02 004952 APPLIED CONCEPTS, INC. SEALED DISPLAY,DUAL 010.4201.5603 419.91 419.91
108587 11/22/02 103289 APPLIED GEODETICS, INC GIS-#2 PAYMENT 350.5405.7701 4,500.00 4,500.00
108588 11/22/02 103330 ARAI HELMETS HELMET 010.4201.5255 344.95 344.95
108589 11/22/02 102441 TANA ARANDA BLAZER SEAT UPHOLSTER 010.4212.5303 300.00 300.00
108590 11/22/02 100902 AVCO FIRE EXTINGUISHER ABC POWDER SERVlCE/O-RING 010.4211.5303 35.29
108590 11/22/02 100902 AVCO FIRE EXTINGUISHER 10 # ABC VALVE STEM 010.4211.5303 8.58 43.87
108591 11/22/02 008190 B & T SERVICE STN.CONTR SB 989 FUEL TESTING 010.4305.5303 181.73
108591 11/22/02 008190 B & T SERVICE STN. CONTR SB 989 FUEL TESTING 640.4712.5303 181.73
108591 11/22/02 008190 B & T SERVICE STN. CONTR SB 989 FUEL TESTING 612.4610.5303 181.73
108591 11/22/02 008190 B & T SERVICE STN. CONTR SB 989 FUEL TESTING 220.4303.5303 181.73
108591 11/22/02 008190 B & T SERVICE STN.CONTR SB 989 FUEL TESTING 010.4420.5608 181.73
108591 11/22/02 008190 B & T SERVICE STN.CONTR SB 989 FUEL TESTING 010.4421.5608 181.73
108591 11/22/02 008190 B & T SERVICE STN.CONTR SB 989 FUEL TESTING 010.4201.5608 181.73
108591 11/22/02 008190 B & T SERVICE STN.CONTR SB 989 FUEL TESTING 010.4211.5303 181.73
108591 11/22/02 008190 B & T SERVICE STN.CONTR SB 989 FUEL TESTING 010.4212.5303 181.73
108591 11/22/02 008190 B & T SERVICE STN.CONTR SB 989 FUEL TESTING 010.4301.5608 181.72
108591 11/22/02 008190 B & T SERVICE STN.CONTR SB 989 FUEL TESTING 010.4430.5608 181.71 1,999.00
108592 11/22/02 009750 BRENDA BARROW REIMB.TURKEY TROT SUPPLIES 010.4424.5252 35.33
108592 11/22/02 009750 BRENDA BARROW REIMB. CIM 010.4425.5259 4.47
108592 11/22/02 009750 BRENDA BARROW REIMB.DEVELOPING PICTURES 010.4424.5252 9.24 49.04
108593 11/22/02 103246 BEACH CITIES CAB CO,INC TAXI SVCS 10/15-10/31 225.4553.5507 1,279.75 1,279.75
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VOUCHRB2 CITY OF ARROYO GRANDB PAGB 2
11/20/02 10:32 VOUCHBR/CHECK REGISTBR
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITBM ACCOUNT ITEM CHECK
NUMBER DATB NUMBER NAME DBSCRIPTION NUMBER AMOUNT AMOUNT
108594 11/22/02 101987 BBRNARD'S H.D. SPBCIALT SERVICE/BATTERY-963 010.4201.5601 288.84
108594 11/22/02 101987 BERNARD'S H.D. SPBCIALT REPL.CLUTCH CABLE 010.4201.5601 37.50 326.34
108595 11/22/02 101782 BOB'S BXPRBSS WASH CAR WASH 010.4201.5601 138.00 138.00
108596 11/22/02 012754 BREZDEN PBST CONTROL QUARTLBY PEST CONTROL 010.4213.5303 71.00 71.00
108597 11/22/02 012792 FLOYD BRIDGB ASSERTIVE SUPBRVISION 010.4201.5501 332.70 332.70
108598 11/22/02 013026 BRISCO MILL & LUMBER WHEEL BARROW 220.4303.5273 116.90
108598 11/22/02 013026 BRISCO MILL & LUMBBR LANDSCAPE FABRIC 220.4303.5613 159.80 276.70
108599 11/22/02 013104 JBFF BROMBY ASSERTIVE SUPERVISION 010.4201.5501 332.70 332.70
108600 11/22/02 014430 CA.AGRI.PROD.CONSULT.AS DUES 2003-KOSKI 010.4420.5501 100.00 100.00
108601 11/22/02 018486 CA. ST. DBPT OF PESTICID PCA/QAC RENEWAL-JIM KOSKI 010.4420.5501 110.00
108601 11/22/02 018486 CA. ST. DBPT OF PESTICID QAC CBRT-ROBBRTO CRUZ 220.4303.5501 30.00 140.00
108602 11/22/02 017316 CA.ST.CONSBRVATION CORP OAK PARK PBRSBRVE MAINT 350.5515.7001 3,000.00 3,000.00
108603 11/22/02 019812 ARON CANBY WBLDING REPR. BUMBBR 010.4201.5601 106.25 106.25
108604 11/22/02 103021 THE CAR STEREO STORB ALARM REMOTBS 010.4201.5601 122.25 122.25
108605 11/22/02 103326 CDF FIRBFIGHTERS HONOR HONOR GUARD DUTIES 010.4"211.5303 517.97 517.97
108606 11/22/02 023322 CHRISTIANSON CHEVROLBT BATTBRY/CABLE 010.4211.5603 174.92
108606 11/22/02 023322 CHRISTIANSON CHEVROLET SMOG TBST-95 CHEV 010.4211.5601 33.00 207.92
108607 11/22/02 023946 CLINICAL LAB.OF SAN BER WATBR SAMPLBS 640.4710.5310 1,385.00 1,385.00
108608 11/22/02 024180 COAST NUT & BOLT BOLTS 220.4303.5603 7.51 7.51
108609 11/22/02 102723 COMMERCIAL MAINTBNANCE CLEAN CORP YARD 010.4213.5303 410.00
108609 11/22/02 102723 COMMERCIAL MAINTBNANCE CLEAN/FLOORS-CH/BNG 010.4213.5303 260.00 670.00
108610 11/22/02 101528 COMPUTBRLAND TONER CARTRIDGE 010.4140.5602 116.90 116.90
108611 11/22/02 103284 CONSTRUCTION FUNDS CONT 3-R.G. PARK-HERRERA ENG 350.5512.7001 73,242.42 73,242.42
108612 11/22/02 100151 COUNTRY CHRISTMAS BoUTI RBF.C/B.DBP-COUNTRY CHRISTMAS 010.0000.2306 250.00
108612 11/22/02 100151 COUNTRY CHRISTMAS BOUTI BLOG.SUPBR-COUNTRY CHRISTMAS 010.0000.4355 209.25- 40.75
108613 11/22/02 026832 CUESTA EQUIPMENT CO CLAMP/NIP 010.4211.5601 36.65
108613 11/22/02 026832 CUESTA EQUIPMENT CO PARTS 010.4211.5601 164.25
108613 11/22/02 026832 CUESTA BQUIPMENT CO PIPE WRBNCH 010.4211.5273 58.18 259.08
108614 11/22/02 026988 CUMMINS-ALLISON CORP. SHREDDER MAINT 010.4201. 5602 400.59 400.5g
108615 11/22/02 027144 L.N CURTIS & SONS NOMEX COATS/PANTS 010.4211..5272 713.87 713.87
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
11/20/02 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108616 11/22/02 100956 DOKKEN ENGINEERING CORP ENG.SVCS OCT-EL CAMPO/RT 101 350.5616.7701 475.00 475.00 I
108617 11/22/02 030284 DENISE DUFFY & ASSOCIAT CREEK CENTER EIR 010.0000.2475 7,450.75
108617 11/22/02 030284 DENISE DUFFY & ASSOCIAT CITY ADMIN.REVENUE 010.0000.4518 1,117.61-
108617 11/22/02 030284 DENISE DUFFY & ASSOCIAT DEVELOPER DEPOSIT ACCT 010.0000.2475 1,117.61 7,450.75
108618 11/22/02 103332 EASYLINK SERVICES CORP. TRAK SYSTEM USAGE 010.4201.5607 22.68 22.68
108619 11/22/02 033702 TERENCE FIBICH REIMB.ENG.TESTING SUPPLIES 010.4211.5501 41.81 41.81
108620 11/22/02 101798 FOOD SERVICE DEPARTMENT LUNCH-HWY 101 CLOSURE 010.4201.5255 26.75 26.75
108621 11/22/02 101662 FORD QUALITY FLEET CARE MONTHLY SERVICE FEE 010.4201.5601 5.99 5.99
108622 11/22/02 035802 FRANK'S LOCK & KEY INC IGNITION CYCLINDER REPR. 010.4211.5601 15.00
108622 11/22/02 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4305.5601 11.80 26.80
108623 11/22/02 037246 GLM LANDSCAPE MANAGEMEN WEEDABATEMENT-709 VIA VAQUERO 010.4211.5599 150.00 150.00
108624 11/22/02 103335 MfY GOODWIN REF. PARK DEP-GOQDWIN 010.0000.4354 26.00 26.00
108625 11/22/02 100838 JOANN GUTIERREZ REF.PARK DEPOSIT-GUTIERREZ 010.0000.4354 26.00 26.00
108626 11/22/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 453.01 453.01
108627 11/22/02 041184 HEACOCK WELDING NORTH SOCKETS/PLUGS 010.4211.5601 44.92
108627 11/22/02 041184 HEACOCK WELDING NORTH SIDE TOOL BOX 010.4301.6301 361.01 405.93
108628 11/22/02 103309 JEREMIAH HICKEY WATER DEPOSIT-113 N.ALPlNE 640.0000.2302 180.00
108628 11/22/02 103309 JEREMIAH HICKEY CLOSING BILL-113 N.ALPlNE 640.0000.4751 49.94-
108628 11/22/02 103309 JEREMIAH HICKEY PAYMENT-113 N.ALPlNE 640.0000.4751 87.08
108628 11/22/02 103309 JEREMIAH HICKEY PREVIOUS BALANCE-113 N.ALPlNE 640.0000.4751 87.08-
108628 11/22/02 103309 JEREMIAH HICKEY REFUND-113 N.ALPINE 640.0000.4759 42.98- 87.08
108629 11/22/02 103336 GAIL HOEFFLEIGER REF. PARK DEP-HOEFFLEIGER 010.0000.4354 26.00 26.00
108630 11/22/02 102701 INDOFF, INC. OFFICE SUPPLIES 612.4610.5201 9.62
108630 11/22/02 102701 INDOFF, INC. OFFICE SUPPLIES 612.4610.5201 7.82
108630 11/22/02 102701 INDOFF, INC. OFFICE SUPPLIES 220.4303.5201 80.62
108630 11/22/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 42.86- 55.20
108631 11/22/02 103331 J C PERFORMANCE SPEEDOMETER CALIBRATION 010.4201.5601 572.42 572.42
108632 11/22/02 103244 ERNEST JONES,MD HEP B SERIES-HENDRIX 010.4201. 5315 174.00 174.00
108633 11/22/02 047814 KAUTZ TOWING M402 SERVICE 010.4213.5601 200.64 200.64
108634 11/22/02 102666 VALERIE KLINE PILATES CLASS-KLINE 010.4424.5351 133.00 133.00
108635 11/22/02 103325 LFR LEVINE FRICKE,INC PHASE 2 TRAINING/CONSTRUCTION 010.4301.5303 635.39 635.39
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
11/20/02 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNI AMOUNI
108636 11/22/02 102667 ROSEMARIE LOPEZ CHEER &. POM CLASS-LOPEZ 010.4424.5351 73.50 73.50
108637 11/22/02 053118 LUCIA MAR UN.SCH.DIST. GYM USE-V/BALL 010.4424.5251 360.00 360.00 I
108638 11/22/02 053274 LYON &. CARMEL PROF.LEGAL SERVICE 010.4003.5304 9,082.04 9,082.04
108639 11/22/02 103053 MARIN CONSULTING ASOC. REGIS-BRIDGE/BROMBY 010.4201.5501 470.00 470.00
108640 11/22/02 103337 CHANDRA MATEJCEK REF.C/B-MATEJCEK 010.0000.2206 100.00
108640 11/22/02 103337 CHANDRA MATEJCEK BLDG.SUPER-MATEJCEK 010.0000.4355 36.00- 64.00
108641 11/22/02 102757 JONI MCBRIDE CHILD PASSENGER SAFETY 010.4201.5501 40.00 40.00
108642 11/22/02 101325 KERRY MCCANTS CONSULTING SVCS-CODE REVIEW 010.4130.5303 2,760.00 2,760.00
108643 11/22/02 056394 MIDAS MUFFLER &. BRAKE BRAKE REPAIR/ROTORS-PW24 640.4712.5601 429.65 429.65
108644 11/22/02 103322 RICHARD MILLER CLOSING BILL-524 LEANNA DR 640.0000.4751 48.18-
108644 11/22/02 103322 RICHARD MILLER PAYMENT-524 LEANNA DR 640.0000.4751 81.43
108644 11/22/02 103322 RICHARD MILLER OVER PAYMENT-524 LEANNA DR 640.0000.4751 129.61
108644 11/22/02 103322 RICHARD MILLER PREVIOUS BALANCE-524 LEANNA 640.0000.4751 81.43- 81.43
108645 11/22/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301.5143 26.00 26.00
108646 11/22/02 103155 DAVE MDTH TRUCKING GRADER TRANSPORT 220.4303.5603 156.00 156.00
10864 7 11/22/02 101495 CATHY NAEGLE REF. PARK DEPOSIT-NAEGLE 010.0000.4354 26.00 26.00
108648 11/22/02 103327 NAT'L FIRE FIGHTER CORP MISC. ADAPTERS/REDUCERS 010.4211.5255 239.02
108648 11/22/02 103327 NAT'L FIRE FIGHTER CORP MISC. ADAPTERS/REDUCERS 010.4211.5255 32.65
108648 11/22/02 103327 NAT'L FIRE FIGHTER CORP MISC. ADAPTERS/REDUCERS 010.4211.5255 30.65 302.32
108649 11/22/02 060450 NAT'L FIRE PROTECTION A NAT'L FIRE CODES SUBSCRIPT 010.4211.5503 625.50 625.50
108650 11/22/02 060489 NAT'L INFORMATION DATA 2003 ZIP CODE DIRECTORY 010.4201.5201 48.90 48.90
108651 11/22/02 061400 NEW URBAN NEWS NEW URBAN NEWS SUBSCRIPTION 010.4130.5503 69.00 69.00
108652 11/22/02 102730 NEXTEL COMMUNICATIONS CELL PHONE-FIRE/ER SVCS/BLDG 010.4211.5403 94.20
108652 11/22/02 102730 NEXTEL COMMUNICATIONS CELL PHONE-FIRE/ER SVCS/BLDG 010.4212.5403 39.40 133.60
108653 11/22/02 062322 ONE HOUR PHOTO PLUS PHOTO PROCESSING-OCT 010.4201.5255 29.76 29.76
108654 11/22/02 062712 ORCHARD SUPPLY HARDWARE RAIN SUIT/CABLE TIES/FENCING 640.4712.5255 50.86 50.86
108655 11/22/02 102995 PACIFIC BELL/WORLDCOM MIS T-1 LINES 010.4140.5303 371.94
108655 11/22/02 102995 PACIFIC BELL/WORLDCOM SERVICE CALL TO FIRE 010.4140.5602 199.76
108655 11/22/02 102995 PACIFIC BELL/WORLDCOM ~ PHONE 489-2345 010.4145.5403 43.22
108655 11/22/02 102995 PACIFIC BELL/WORLDCOM MIS DATA LINE 473-0379 010.4140.5303 29.00
108655 11/22/02 102995 PACIFIC BELL/WORLDCOM ALARM 473-1935 640.4710.5403 28.89
108655 11/22/02 102995 PACIFIC BELL/WORLDCOM ~ 473-2041 010.4145.5403 14.51
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
11/20/02 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMeER DATE NUMeER NAME DESCRIPTION NDMBER AMOUNT AMOUNT
108655 11/22/02 102995 PACIFIC BELL/WORLDCOM PHONE 473-5400 010.4145.5403 1,641.80 2,329.12
108656 11/22/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC-SIGNAL WARNING LIGHT 010.4304.5402 22.46 22.46
I
108657 11/22/02 065598 DOUG PERRIN REIMB.TURKEY TROT SUPPLIES 010.4424.5252 71.46 71.46
108658 11/22/02 103329 PHD-EMS REGIS-REED/MCBRIDE 010.4201.5501 200.00 200.00
I
108659 11/22/02 066924 PLAQUE SHAQUE ENGRAVED PLATES 010.4211.5601 16.09 16.09 I
108660 11/22/02 103324 KATHLEEN PUERARO REF.SIGN PERM 02-023 010.0000.4512 70.00 70.00
108661 11/22/02 102673 PULITZER LEGAL 131454 010.4130.5301 54.00
108661 11/22/02 102673 PULITZER LEGAL 131455 010.4130.5301 48.00
108661 11/22/02 102673 PULITZER LEGAL #131456 010.4002.5301 39.00
108661 11/22/02 102673 PULITZER LEGAL 131457 010.4002.5301 176.00
108661 11/22/02 102673 PULITZER LEGAL #131460 010.4002.5301 54.00 371.00
108662 11/22/02 103307 KEN REED CHILD PASSENGER SAFETY 010.4201.5501 40.00 40.00
108663 11/22/02 102144 RHINO LININGS BED LINER-PW60 010.4301.6301 382.50 382.50
108664 11/22/02 070590 RICHETTI WATER CONDITIO RENTAL-WATER FILTER SVCS 010.4201.5604 15.00 15.00
108665 11/22/02 103252 NINA RIPPY BALLET-JAZZ CLASSES 010.4424.5351 122.50 122.50
108666 11/22/02 103334 RIVERA'S BODY & PAINT S REF. PARK DEP-RIVERA'S 010.0000.4354 26.00 26.00
108667 11/22/02 102347 S & S HOMES OF THE CLOSING BILL-1453 BLUEBERRY 640.0000.4751 67.10-
108667 11/22/02 102347 S & S HOMES OF THE PAYMENT-1453 BLUEBERRY 640.0000.4751 56.83
108667 11/22/02 102347 S & S HOMES OF THE OVER PAYMENT-1453 BLUEBERRY 640.0000.4751 123.93
108667 11/22/02 102347 S & S HOMES OF THE PREVIOUS BALANCE-1453 BLUEBERR 640.0000.4751 56.83-
108667 11/22/02 102347 S & S HOMES OF THE CLOSING BILL-1592 RASPBERRY 640.0000.4751 85.64-
108667 11/22/02 102347 S & S HOMES OF THE PAYMENT-1592 RASPBERRY 640.0000.4751 151.49
108667 11/22/02 102347 S & S HOMES OF THE OVER PAYMENT-1592 RASPBERRY 640.0000.4751 237.13
108667 11/22/02 102347 S & S HOMES OF THE PREVIOUS BALANCE-1592 RASPBERR 640.0000.4751 151.49-
108667 11/22/02 102347 S & S HOMES OF THE CLOSING BILL-1440 BLUEBERRY 640.0000.4751 5.48-
108667 11/22/02 102347 S & S HOMES OF THE PAYMENT-1440 BLUEBERRY 640.0000.4751 78.13
108667 11/22/02 102347 S & S HOMES OF THE OVER PAYMENT-1440 BLUEBERRY 640.0000.4751 72.65
108667 11/22/02 102347 S & S HOMES OF THE PREVIOUS BALANCE-1440 BLUEBERR 640.0000.4751 72 .65-
108667 11/22/02 102347 S & S HOMES OF THE CLOSING BILL-206 CRANBERRY ST 640.0000.4751 4.18-
108667 11/22/02 102347 S & S HOMES OF THE PAYMENT-206 CRANBERRY ST 640.0000.4751 116.12
108667 11/22/02 102347 S & S HOMES OF THE OVER PAYMENT-206 CRANBERRY ST 640.0000.4751 111.94
108667 11/22/02 102347 S & S HOMES OF THE PREVIOUS BALANCE-206 CRANBERRY 640.0000.4751 111. 94-
108667 11/22/02 102347 S & S HOMES OF THE CLOSING BILL-515 OAK PK BLVD 640.0000.4751 4.02-
108667 11/22/02 102347 S & S HOMES OF THE PAYMENT-515 OAK PARK BLVD 640.0000.4751 165.68
108667 11/22/02 102347 S & S HOMES OF THE OVER PAYMENT-515 OAK PARK BLVD 640.0000.4751 161.66
108667 11/22/02 102347 S & S HOMES OF THE PREVIOUS BALANCE-515 OAK PARK 640.0000.4751 161.66- 554.57
108668 11/22/02 103333 SANDRA SAGREDO REF.C/B.DEP-SAGREDO 010.0000.2206 250.00
108668 11/22/02 103333 SANDRA SAGREDO BLDG.SUPER-SAGREDO 010.0000.4355 141.75- 108.25
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
11/20/02 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR rTEM ACCOUNT ITEM CHECK
NOMeER DATE NOMeER NAME DESCRIPTION NOMeBR AMOUNT AMOUNT
108669 11/22/02 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36
108669 11/22/02 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36 384_72
108670 11/22/02 076830 SANTA MARIA TIRE INC. MOUNT TIRE-F101 010.4211.5601 80.00 80.00
108671 11/22/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211.5608 260.91 I
108671 11/22/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,558.79 1,819.70 I
108672 11/22/02 102004 SLO PLUMBING CLEANED SEWER LATERAL-HUASNA 612.4610.5610 250.00 250.00
108673 11/22/02 080886 SOUTHERN AUTO SUPPLY LAMP/BOOT SEAL " TAG 010.4211.5601 46.12 46.12
108674 11/22/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 10.19 I
I
108674 11/22/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 132.14
108674 11/22/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 133.86
108674 11/22/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 76.32 352.51
108675 11/22/02 101554 SOUZA CONSTRUCTION, INC 5 FINAL-OAK PK WIDENING IMPROV 350.5512.7001 31,768.15 31,768.15
108676 11/22/02 082134 STATEWIDE SAFETY & SIGN LIME/ALUM STOPS 220.4303.5613 109.41
108676 11/22/02 082134 STATEWIDE SAFETY & SIGN SIGNS 220.4303.5613 79.43 188.84
108677 11/22/02 082328 STERLING COMMUNICATIONS RADIO PARTS 010.4211.5603 10.73
108677 11/22/02 082328 STERLING COMMUNICATIONS REMOVE LIGHT BAR/RADIO-PW21 010.4301.5601 157.10 167.83
108678 11/22/02 083420 SYLVESTER'S SECURITY AL REPR.ALARM SYS 640.4712.5604 65.00 65.00
108679 11/22/02 103323 TAP ENTERPRISES REF.TUP#02-027-TAP ENTERPRISES 010.0000.4164 105.00 105.00
108680 11/22/02 084804 TEXAS REFINERY CORP. OrL 010.4211.5608 85.70 85.70
108681 11/22/02 102244 TITAN INDUSTRIAL STANDARD TRAUMA KIT 010.4201.5272 127.63
108681 11/22/02 102244 TITAN INDUSTRIAL FIRST AID KIT 220.4303.5255 31.35 I
108681 11/22/02 102244 TITAN INDUSTRIAL FIRST AID KIT 612.4610.5255 31.34
108681 11/22/02 102244 TITAN INDUSTRIAL FIRST AID KIT 640.4712.5255 31.34
108681 11/22/02 102244 TITAN INDUSTRIAL DUST MASKS/FLAG TAPE 010.4420.5605 60.60
108681 11/22/02 102244 TITAN INDUSTRIAL BANDAGES 010.4201.5272 32.18
108681 11/22/02 102244 TITAN INDUSTRIAL GLOVES 010.4201.5272 132.61
108681 11/22/02 102244 TITAN INDUSTRIAL SAFETY VEST/PVC BOOTS-FULLER 612.4610.5255 53.09 500.14
108682 11/22/02 085956 TREADWAY GRAPHICS POLO SHIRTS 010.4201.5504 63.00 63.00
108683 11/22/02 088084 UNITED GREEN MARK,INC. SPRINKLER REPAIR PARTS 010.4420.5605 38.95
108683 11/22/02 088084 UNITED GREEN MARK, INC. SPRINKLER PARTS 010.4420.5605 49.43
108683 11/22/02 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605 16.06
108683 11/22/02 088084 UNITED GREEN MARK, INC. HUNTER SPRINKLER 010.4420.5605 32.24
108683 11/22/02 088084 UNITED GREEN MARK,INC. VALVE BOX 010.4420.5605 14.22 [
108683 11/22/02 088084 UNITED GREEN MARK, INC. VALVE BOX 010.4420.5605 4.71 I
108683 11/22/02 088084 UNITED GREEN MARK,INC. OPEN CREDIT 010.4420.5605 25.48- 130.13 I
108684 11/22/02 087574 USI,INC. LAMINATION POUCHES 010.4201.5201 71.19 71.19
I
I
I
-.- --.- _..~.- --.-- I
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
11/20/02 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108685 11/22/02 103319 CARRIE VAN BEVEREN REIMB.GAMES/CRAFT SUPPLIES 010.4425.5255 179.67
108685 11/22/02 103319 CARRIE VAN BEVEREN REIMB.SNACK SUPPLIES 010.4425.5259 12.54
108685 11/22/02 103319 CARRIE VAN BEVEREN CHILD IN MOTION SNACK ADVANCE 010.4425.5259 300.00 492.21
108686 11/22/02 102322 VENTURA COUNTY CRIMINAL FAA FLYING ARMED 010.4201.5501 50.00 50.00 I
108687 11/22/02 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103.5403 38.64 !
108687 11/22/02 102007 VERIZON WIRELESS CELL PHONE-STREETS/ENG/INSPECT 220.4303.5403 69.37 I
108687 11/22/02 102007 VERIZON WIRELESS CELL PHONE-STREETS/ENG/INSPECT 010.4301.5403 39.99 I
108687 11/22/02 102007 VERIZON WIRELESS CELL PHONE-STREETS/ENG/INSPECT 010.4301.5403 39.99 !
108687 11/22/02 102007 VERIZON WIRELESS CELL PHONE-WATER/PH DIR/SHOP 010.4301.5403 32.33 I
108687 11/22/02 102007 VERIZON WIRELESS CELL PHONE-HATER/PH DIR/SHOP 010.4305.5403 54.11
108687 11/22/02 102007 VERIZON WIRELESS CELL PHONE-HATER/PH DIR/SHOP 612.4610.5403 72.83 347.26 I
,
11/22/02 LUBE/OIL/FILTER-022 i
108688 090480 WAYNE'S TIRE 010.4201.5601 51.39 i
108688 11/22/02 090480 WAYNE'S TIRE LOBE/OIL/WIPERS 010.4201.5601 51.39 I
108688 11/22/02 090480 WAYNE'S TIRE BRAKES/WIPERS/LUBE/OIL/FILTER 010.4201.5601 162.82 265.60
I
108689 11/22/02 103215 KAREN WHYTE WATER DEP-214 CLARENCE #A 640.0000.2302 180.00 ~
108689 11/22/02 103215 KAREN WHYTE CLOSING BILL-241 CLARENCE #A 640.0000.4751 10.74-
108689 11/22/02 103215 KAREN WHYTE PAYMENT-241 CLARENCE #A 640.0000.4751 64.48
108689 11/22/02 103215 KAREN WHYTE PREVIOUSBALANCE-241 CLARENCE 640.0000.4751 64.48-
108689 11/22/02 103215 KAREN WHYTE REFUND-241 CLARENCE #A 640.0000.4759 104.78- 64.48
108690 11/22/02 100431 WILLARD PAPER CO PAPER 010.4102.5255 407.55
108690 11/22/02 100431 WILLARD PAPER CO PAPER/NCR 010.4102.5255 593.15
108690 11/22/02 100431 WILLARD PAPER CO ENEVLOPES/PAPER 010.4102.5255 242.52 1,243.22
108691 1.1/22/02 092586 LEE WILSON ELEcrRIC COM SIGNAL SERVICE/MAINT 010.4304.5303 1,250.88 1,250.88
TOTAL CHECKS 163,466.41
- ----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE .
11/20/02 10:32 VOUCHER/CHECK REGISTER
FOR PERIOD 18
FUND TITLE AMOUNT
010 GENERAL FUND 43,918.61
220 STREETS FUND 1,677.38
225 TRANSPORTATION FUND 1,279.75
2" REDEVELOPMENT AGENCY FUND 38.64
350 CAPITAL IMPROVEMENT FUND 112,985.57
612 SEWER FUND 606.43
6.0 KATER FUND 2,960.03
TOTAL 163,466.41
-,~~- -
ATTAcmlli.rr 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
11/08/02 -11/21/02
11/27/02
FUND 010 224,517.18 Salaries Full time 163,874.95
FUND 220 11,727.45 Salaries Part-Time - PPT 15,675.23
FUND 284 4,211.61 Salaries Part-Time - TPT 9,982.74
FUND 612 3,794.09 Salaries OverTime 12,641.53
FUND 640 8,372.16 Salaries Standby 375.75
252,622.49 Holiday Pay 989.97
Sick Pay 3,259.58
Annual leave By Back -
Vacation Buyback -
Sick leave Buyback -
Vacation Pay 6,657.46
Comp Pay 3,396.64
Annual leave Pay 2,484.82
PERS Retirement 17,460.73
Social Security 14,953.56
PARS Retirement 276.51
State Disability Ins. 593.02
Health Insurance -
Dental I nsurance -
Vision Insurance -
life Insurance -
long Term Disability -
Uniform Allowance -
Car Allowance -
Council Expense -
Employee Assistance -
Boot Allowance -
Motor Pay -
-
252,622.49
ATTACII!IENT 4
VQUCHRE2 CITY OF ARROYO GRANDE ''''E c
11/25/02 13 :26 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMeER DATE NUMeER NAME DESCRIPTION NUMeER AMOUNT AMOUNT
678"73 11/22/02 074100 8LO CNTY AUDITOR~CONTRO CSMFO REGIS-SNODGRASS 010.4120.5501 225.00 225.00
108692 11/29/02 000234 A & R WELDING SUPPLY QXY & ACETYLENE GASES 010.4305.5303 14.00 14.00
108693 11/29/02 006006 ARROYO GRANDE FLOWER 8H FUNERAL ARRANGEMENT-MARSALEK 010.4001.5504 80.44 80.44
108694 11/29/02 007722 AVILA SIGN & DESIGN NUMBERS-HARVEST PARADE SIGNS 220.4303.5613 42.00 42.00
108695 ].1/29/02 103246 BEACH CITIES CAB CO,INC TAXI sveS-II/Ol TO 11/14 225.4553.5507 911.50 911.50
108696 11/29/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 64.0.4112.5603- 42.12
108696 11/29/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 640.4712.5604 71.60 113 . 72
108697 11/29/02 103338 MARIAH BRAXTON AGING GRACBFULLY CLASS 010.4424.5351 63.00 63.00
108698 11/29/02 101431 BURDINE PRINTING TYPESE'I"I'ING/BUSlNESS CARDS 010.4102.5255 62.40 62.40
108699 11/29/02 018642 CA.ST.DEPT.$OCIAL SERVI LIC#401711736 RENEWAL 010.4425.5255 500.00 500.00
108700 11/29/02 015160 CALIFORNIA CONTRACTOR S BOLT CUTTERS 010.4305.5273 247.78 247.78
108701 11/29/02 100701 COPWARE SOURCBBooK FACILITY LIC 010.4201.5255 378.38 378.38
108702 11/29/02 029796 DOOLEY ENTERPRISES,INC. AMMUNITION 010.4201.5255 1,769.63 1,769.63
108703 11/29/02 032058 NADINE ELLIOTT REIMB.MILEAGE 010.4421.5501 14.49 14.49
108704 11/29/02 103178 EXXONMOBIL FLEET/OECC GASOLINE 010.4201.5608 112.70 112.70
108705 11/29/02 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4301.6301 67.67
1Q8705 11/29/02 035802 FRANK'S LOCK & KEY INC SPARE KEYS 640.4712.5255 6.44
108705 11/29/02 035802 FRANK'S LOCK & KEY INC PAD LOCKS 640.4712.5255 201.74
108705 U!29/02 035802 FRANK'S LOCK & KEY INC TOOL BOX KEYS 010.4301.6301 6.44 282.29
108706 11/29/02 041184 HEACOCK WELDING NORTH TOOL BOXES 010.4430.5605 903.18 903.18
108707 11/29/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4101.5201 3.21
108707 11/29/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4101.5201 3.21
108707 11/29/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4002.5201 47.13
108707 11/29/02 102701 INDOFF, INC. OFFICE SUPPLIES 284.4103.5201 15.44 68.99
108708 11/29/02 044496 INFO. TECHNOLOGY DEPT DP ON LINE TRANS-OCT 010.4201.5606 108.86
108708 H/2./02 044496 INFO. TECHNOLOGY DEPT DAS SERVICE 41/42/43/44 010.4140.5303 6,3'12.80
108708 11/29/02 044496 INFO. TECHNOLOGY DEPT DATA COMM $UPPORT-B DAVIS 010.4140.5303 105.00 6,586.66
108709 11/29/02 046176 J J'S FOOD COMPANY LOPEZ TECH SUPPLIES 010.4001.5504 13.95
108'109 11/29/02 046176 J J'S FOOD COMPANY ELECTION NIGHT SUPPLIES 010.4001.5504 27.69
108709 11/29/02 046176 J J' S FOOD COMPANY SUPPLIES-HALLOWEEN 010.4001.5504 43.57
108709 11/29/02 046176 J J'S FOOD COMPANY SUPPLIES-HALLOWEEN 010.4001.5504 24.02
108709 11/29/02 046176 J J'S FOOD COMPANY CR: SUPPLIES 220.4303.5613 24.32- 84.91
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
11/25/02 13 :26 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER 1\MOUNT AMOUNT
108710 11/29/02 103302 KAUTZ CHEVRON SERVICE SMOG TEST - pW34 640.4712.5601 33.75 33.75
108711 11/29/02 101960 MARK LACQUAGUE EMD CLASS 010.4201.5501 50.00 50.00
108712 11/29/02 101320 LEBARD'S MICROAGE RBPR.HP3 PRINTER 010.4120.5602 148.63 148.63
108713 11/29/02 100968 MAXIMUS PROF. SVCS-MANDATE REIMB 010.4145.5303 496.00 496.00
108714 11/29/02 057096 MINER'S ACE HARDWARE FIELD MARKER 010.4430.560$ 53.52
108714 11/29/02 057096 MINER'S ACE HARDWARE PVC CAP 010..4211.5603 5.89
108714 11/29/02 057096 MINER'S ACE HARDWARE TARP/BROOM/DUSTER 010.4211.5255 43.04
108714 11/29/02 057096 MINER'S ACE HARDWARE EAR PLUGS 010.4211.5272 8.35
108714 11/29/02 057096 MINER'S ACE: HARDWARE CUP KEYS 010.4211.5255 3.41
108714 11/29/02 057096 MINER'S ACE HARDWARE CUP. KEYS 010.4211.5255 3.41-
108714 11/29/02 057096 MINER'S ACE HARDWARE ROPE 010.4420.560$ 42.90
108714 11/29/02 057096 MINER'S ACE HARDWARE SMALL TOOLS 220.4303.5273 233.73
108714 11/29/02 057096 MINER'S ACE HARDWARE AUTO CLEANER 010.4211. 5601 58.98
108714 11/29/02 057096 MINER'S ACE: HARDWARE BALLAST 010.4213.5604 26.80
108'114 11/29/02 057096 MINER'S ACE HARDWARE B:LBOWS/COUPLERS 010.4420.5605 8.62
108714 11/29/02 057096 MINER'S ACE HARDWARE CLAMP VENT 010.4420.5605 13.84
108714 11/29/02 057096 MINER'S ACE HARDWARE ELECT. SUPPLIES/WHEEL BRUSH 010.4420.5605 32.61
108714 11/29/02 057096 MINER'S ACE HARDWARE CHRISTMAS BULBS 010.4.4.20.5605 41.93
108714 11/29/02 057096 MINER'S ACE HARDWARE BOLTS 640.4712.5610 7.08
108714 11/29/02 057096 MINER'S ACE HARDWARE HOSE COUPLERS 640.4712.5610 2.03 579.32
108715 11/29/02 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 32.57 32.57
108716 11/29/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 83.85 83.85
108717 11/29/02 058344 MOSS, LEVY, & HARTZHEIM 01/02 AUDIT SVCS 010.4120.5303 7,000.00 7,000.00
108718 11/29/02 058578 MULLAHEY FORD F150 FORD 1FTRX17W93KA48107 640.4710.6301 16,000.00
108718 11/29/02 058578 MULLAHEY FORD F150 FORD 1FTRX17W93KA4810? 010.4301.6301 2,460.94 18,460.94
108719 11/29/02 059124 MUSTANG TREE CARE TREE SVC-EL CAMINO/CEMETARY 220.4303.5613 1,360.00 1,360.00
108720 11/29/02 060684 NAT'L pUB.SAFETY INFO,B DIRECTORY OF LAW ENFORCE. 010.4201.5255 109.00 109.00
108721 11/29/02 102044 NOSSAMAN,GUTHNER,KNOX & PROF.SVCS-S.M.VLY WATER 640.4710.5575 5,053.18 5,053.18
108722 11/29/02 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31.86
108722 11/29/02 063960 PACIFIC BELL PHONE 271-7480 010.4201.5403 64.70
108722 11/29/02 063960 PACIFIC BELL PHONE 489-9867 010.4201.5403 53.91
108122 11/29/02 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 186.08
108722 11/29/02 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.86
108722 11/29/02 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31.86
108722 11/29/02 063960 PACIFIC BELL PAY PHONE 489-9816 010.414.5.5403 51. 98 452.25
108723 11/29/02 102995 PACIFIC BELL/WORLDCOM L/DIST PHONE 267-8633 010.4145.5403 97.28
108723 11/29/02 102995 PACIFIC BELL/WORLDCOM L/DIST PHONE 489-2174 010.4201.5403 126.81
108723 1.1./29/02 102995 PACIFIC BELL/WORLDCOM L/DIST FAX 473-0386 010.4145.5403 30.90
-- - -
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
11/25/02 B:26 VOUCHER/CHECK REGI~TER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108723 11/29/02 102995 PACIFIC BELL/WORLDCOM L/DIST PHONE 473-2198 010.4145.5403 48.73
108723 11/29/02 102995 PACIFIC EELL/WORLDCOM L/DIST PHONE-473-5100 010.4145.5403 776.35
108723 11/29/02 102995 PACIFIC BELL/WORLDCOM L/DIST PHONE 473-5141 010.4145.5403 340.85
108723 11/29/02 102995 PACIFIC BELL/WORLDCOM PHONE 481-6944 010.4201.5403 120.19 1,541.11
108724 11/29/02 066320 PIONEER EQUIPMENT CO. REPR.BACIGlOE 220.4303.56Q3 1,281.30 1,281.30
108725 11/29/02 068562 PRYOR INDUSTRIES, INC. DOOR REPR 010.4201.5604 63.69 63.69
108726 11/29/02 068650 MADDY QUAGLINO SUPER SITTER CLASS 010.4424.5351 101. 50 101.50
108727 11/29/02 102144 RHINO LININGS SPRAY OF M/C TRAILER 010.4201.5601 600.00 600.00
108728 11/29/02 101586 SHERIFF'S ADVISORY COUN REGIS-MARK LACOUAGUE EMO 010.4201.5501 75.00 75.00
108729 11/29/02 074490 SLO CNTY DEPT. HEALTH CROSS-CONNECT-SEPT/OCT 640.4710.5303 1,683.88 1,683.88
108730 11/29/02 101039 SLO CNTY FIRE DEPARTMEN REGIS-PETERSON/TALLANT/DI SAtV 010.4211. 5501 150.00 150.00
108731 11/29/02 100271 LYNDA SNODGRASS LEAGUE FIN.MOT.SEMINAR 010.4120.5501 120.00 120.00 !
108732 11/29/02 080808 SOUTH SLO COUNTY SANIT SEWER SVCS OOLL-10/02 160.0000.2304 63,446.81
108732 11/29/02 080808 SOUTH $LO COUNTY SANIT SEWER HOOKUPS-10/02 760.0000.2305 15,000.00
108732 11/29/02 080808 SOUTH SLO COUNTY SANIT 10/02 SAN.DIST-203 N.RENA 010.4145.5401 13.47
108732 11/29/02 080808 SOUTH SLO COUNTY SANIT 10/02 SAN.DIST-ASH/R/RM 010.4145.5401 13.47 78,473.75
108733 11/29/02 080886 SOUTHERN AUTO SUPPLY LOCKING FUEL CAP-PW60 010.4301.6301 21.25
108"133 11/29/02 080886 SOUTHERN AUTO SUPPLY FLOOR MATS-PW36 010.4305.5601 11.79
108733 11/29/02 080886 SOUTHERN AUTO SUPPLY FLOOR MATS-PW60 010.4301.6301 25.73
108733 11/29/02 080886 SOUTHERN AUTO SUPPLY CR:FLOOR MATS-PW36 010.4305.5601 11. 79- 46.98
108734 11/29/02 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 295.41
108734 11/29/02 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 91. 57
108734 11/29/02 082040 STAPLE$ OFFICE SUPPLIES 010.4201.5201 132.28
108734 11/29/02 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 42.89 562.15
108735 11/29/02 082290 LYNN STEINER ESSAY TEST/OBJECTIVE 010.4201.5303 50.00 50.00
108736 11/29/02 082328 STERLING COMMUNICATIONS INSTL.ARROWBOARD/RADIO 010.4421. 6301 2,334.23
108736 11/29/02 082328 STERLING COMMUNICATIONS RADIO SERVICE AGREEMENT 010.4201.5606 974.00
108736 11/29/02 082328 STERLING COMMUNICATIONS CODE 3 SWITCH FOR RADIOS 010.4201.5606 102.35
108736 11/29/02 082328 STERLING COMMUNICATIONS REMOVE/REINSTALL RADAR 010.4201.5601 76.00
108736 11/29/02 082328 STERLING COMMUNICATIONS MICROPHONE 010.4201.5606 121.10
108736 11/29/02 082328 STERLING COMMUNICATIONS INSTL. REAR RADAR ANTENNA 010.4201.5601 38.00 3,645.68
108737 11/29/02 082836 STREATOR PIPE & SUPPLY PVC PIPE CUTTERS 640.4712.5273 74.32 74~32
108738 11/29/02 088084 UNITED GREEN MARK, INC. PARK TREE GUARDS 010.4420.5605 16.73 16.73
108739 11/29/02 102007 VERIZON WIRELESS PD PATROL CAR CELL PHONES 010.4201.5403 321.20
1.08139 11/29/02 102007 VBRIZON ~IRELESS eM CELL PHONE 010.4101.5403 57.89
~,~_._-~ ------,
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
11/25/02 13:26 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108739 11/29/02 102007 VERIZON WIRELESS PD CELL PHONE 010.4201.5403 306.02 685.11
108740 11/29/02 101866 VERIZON WIRELESS MESSAG MIS PAGER CUSICK 010.4140.5303 13.81 13.81
108741 11/29/02 090480 WAYNE I S TIRE SERVICE-PW24 640.4712.5601 51.39 51.39
108742 11/29/02 103313 CURTIS WETTER PA SYSTEM DEP-WETTER 010.0000.2206 50.00 50.00
108743 11/29/02 092586 LEE WILSON ELECTRIC COM OCT. SIGNAL MAINT 010.4304.5303 1,343.98 1,343.98
TOTAL CHECKS 136,950.94
I
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
11/25/02 13 :26 VOUCHER/CHECK REGISTER
FOR PERIOD 18
FUND TITLE !\MOUNT
010 GENERAL FUND 31,360.66
220 STREETS FUND 2,924.57
225 TRANSPORTATION FUND 911.50
2.. REDEVELOPMENT AGENCY FUND 15.44
612 SEWER FUND 32.57
6.0 WATER FUND 23,259.39
760 SANITATION DISTRIBUTION FUND 78,446.81
TOTAL 136,950.94
------ -----
B.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR 0/'
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: December 10,2002
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of November 30, 2002, as required by Government Code Section 53646 (b),
I
-------- __...-J
aTYOFARROYOGRANDE
MONTHLY INVESTMENT REPORT
As of November 30, 2002
December 10, 2002
This report presents the City's investments as of November 30, 2002. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of November 30, 2002, the investment portfolio
was in compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high.
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments, The following is a comparison of
investments based on book values as of November 30, 2002 compared with the prior
month and the prior year.
Date: November 2002 October 2002 November 2001
Amount: $13,000,000 12,700,000 9,950,000
Interest Rate: 2.39% 2.49% 3.78%
I
I
I
I
-- ,
8.c.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, NOVEMBER 26,2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. SPECIAL CITY COUNCIL MEETING:
Mayor Lady called the meeting to order at 6:30 p,m. Council Members Runels, Dickens,
Ferrara and Lubin, City Manager Adams and City Attorney Carmel were present.
2. PUBLIC COMMENT:
None,
(Council Member Dickens arrived after Public Comment and prior to Closed Session,)
3. CITY COUNCIL CLOSED SESSION:
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government
Code Section 54957:
Title: City Manager
4. RECONVENE TO OPEN SESSION:
Mayor Lady announced that there was no reportable action from the closed session.
S. ADJOURNMENT TO REGULAR CITY COUNCiL MEETING:
The meeting was adjourned at 6:49 p.m,
Tony M. Ferrara, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Seryicesl
Deputy City Clerk
---- - -------
I
I
I
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, NOVEMBER 26, 2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER I
Mayor Lady called the Regular City Council meeting to order at 7:03 p.m.
i
2. ROLL CALL i
i
City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem
Runels, and Mayor Lady were present.
City Staff Present: City Manager Adams, City Attomey Carmel, Director of
Administrative Services Wetmore, Director of Public Works
Spagnolo, Director of Financial Services Snodgrass, and
Director of Community Development Strong.
3. FLAG SALUTE
Gordon Hall and Alvin Evenson, representing American Legion Post No. 136, led the
Flag Salute.
4. INVOCATION
Jean Bowser, Bahai Faith, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Presentations by Mayor Lady - Certificates of Appreciation to Outgoing
Commission, Board, and Committee Members.
Mayor Lady presented Certificates of Appreciation to Jim Guthrie, Bruce Lewis, Kirk
Scott, Chet Kielan, and Marilynn Fairbanks for their service to the City of Arroyo
Grande. Mayor Lady acknowledged Mark Clark's service on the Downtown Parking I
Advisory Board as he was not present to accept his Certificate. I
6. AGENDA REViEW
None,
6.a. Resolutions and Ordinances Read in Title Only
Council Member Dickens moved, Council Member Ferrara seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting
shall be read in title only and all further reading be waived,
7. CITiZENS' INPUT, COMMENTS. AND SUGGESTIONS
Gordon Hall and Alvin Evenson, representing American Legion Post NO.136, gave an
overview of the organization's recent activities and donations to the community,
CITY COUNCIL MINUTES
NOVEMBER 26, 2002
PAGE 2
8. CONSENT AGENDA
Council Member Dickens requested Item 8.m. be pulled for a separate roll-call vote I
due to a potential conflict of interest. Mayor Pro.Tem Runels requested Item 8.j. be I
pulled for discussion, Council Member Lubin requested Item 8,0, be pulled for a ,
I
separate roll-call vote due to a potential conflict of interest.
I
Council Member Ferrara moved, and Mayor Pro Tem Runels seconded the motion to I
approve Consent Agenda Items 8,a. through 8,n., with the exception of Items 8.j. and
8,m., with the recommended courses of action:
8.a. Cash Disbursement Ratification,
Action: Approved the listings of cash disbursements for the period November
1, 2002 through November 15, 2002,
8.b. Consideration of Cash Fiow Analysis/Approval of Interfund Advance
from the Water Facility Fund.
Action: Received and filed the October 2002 cash report and approve the
interfund advance from the Water Facility Fund to cover cash deficits in other
funds at September 30, 2002.
8.c. Consideration to Adjustment to Employee Medical Insurance Benefits.
Action: Adopted Resolutions amending City Participation in the CalPERS
medical insurance program,
8.d. Consideration of Approval of Minutes. ,
Action: Approved the minutes of the Special City Council Meeting and t
,
Regular City Council/Redevelopment Agency Meeting of November 12, 2002 ,
I
as submitted. I
8.e. Consideration of Participation in the FY 2002-G3 California Law I
Enforcement Equipment Purchase (CLEEP) Program.
1
Action: Approved the expenditure of $17,700 as authorized by the State for i
acquisition of enhanced technology and other equipment under the FY 2002- I
03 California Law Enforcement Equipment Purchase (CLEEP) Program, I
8.f. Consideration of Street Name Change: Robles Road to Robles Place.
Action: Adopted Resolution approving the street name change for the upper I
segment of Robles Road to Robles Place.
8.g. Consideration of Authorization to Solicit Proposals for Street Sweeping
Seryices. I
Action: Authorized the solicitation of proposals for street sweeping services. t
8.h. Consideration to Award Contract for the Rodeo Drive Traffic Calming
Project, PW 2002-07,
Action: 1) Awarded a construction contract for the Rodeo Drive Traffic
Calming Project to Papich Construction Company in the amount of
$45,438,80; 2) Authorized the City Manager to approve change orders not to
exceed the contingency of $4,543.88 for use only if needed for unanticipated
costs during the construction phase of the project; and, 3) Transfered funds
from Project 5651 - "Streetlight at Old Ranch Road/West Branch Street" to the
Rodeo Drive Traffic Calming Project to cover project contingencies,
--~---- - I
CITY COUNCIL MINUTES
NOVEMBER 26, 2002
PAGE 3
8.1. Consideration of Approval of Final Parcel Map AG 02-0235; 1171 Sunset
Drive.
Action: Approved Final Parcel Map AG 02-0235 subdividing approximately
0.40 acres into two (2) residential lots on Sunset Drive approximately 250 feet
east of Elm Street.
8.k. Consideration of Employment Agreement: City Manager.
Action: Approved Employment Agreement between the City of Arroyo Grande
and Steven Adams.
8.1. Consideration of Cancellation of December 24, 2002 City Councii
Meeting.
Action: Canceled the regularly scheduled Council meeting of December 24,
2002.
8.n. Consideration of a Program Supplement Agreement with Caltrans for the
East Grand Avenue - Phase III,Elm Street to Oak Park Boulevard, Capitai
Improvement Project.
Action: 1) Adopted Resolution authorizing the Mayor to execute Program
Supplement Agreement No, 850 with Caltrans; and 2) Direct the Director of
Administrative Services to submit the executed Program Supplement
Agreement No, 850 and authorizing Resolution to Caltrans.
AYES: Ferrara, Runels, Dickens, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
8.j. Consideration of Authorization for Contractual Services for Tree
Trimming on Branch Mill Road.
Recommended Action: Authorize an appropriation of $2,500 to be used for
tree trimming services on Branch Mill Road.
Mayor Pro Tem Runels recommended that any tree removal or trimming be
coordinated with the Branch Mill Road improvement project as a cost savings
measure. Director Spagnolo indicated that although the plans have not been started,
staff would try to determine which trees would be affected by the project and have
them removed, if appropriate.
AYES: Runels, Ferrara, Dickens, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
-
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CITY COUNCIL MINUTES
NOVEMBER 26, 2002
PAGE 4
8.m. Adoption of Ordinance Amending the Zoning Map of Arroyo Grande from
General Agriculture (AG) to Agricultural Preserye (AP) for a 3.42 Acre
Parcel Located at 871 East Cherry Avenue; Development Code
Amendment 02-003; Applicant: Gordon F. Dixson Trust.
Recommended Action: Adopt Ordinance.
Mayor Pro Tem Runels moved, and Council Member Lubin seconded the motion to
adopt an Ordinance amending the Zoning Map of Arroyo Grande; Development Code
Amendment 02-003, applied for by the Gordon F. Dixson Trust, and on the following
roll-call vote, to wit:
AYES: Runels, Lubin, Ferrara, Lady
NOES: None
ABSENT: Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
8.0. Consideration of Approval of Declaration of Annexation,
Recommended Action: Approve the Declaration of Annexation making Lots
2, 3, and 4 of AGPL 01-052 subject to the Rancho Grande Covenants,
Conditions, and Restrictions ("CC&R's") recorded on December 17,1986.
Council Member Ferrara moved, and Mayor Pro Runels seconded the motion to
approve the Declaration of Annexation making Lots 2, 3, and 4 of AGPL 01-052
subject to the Rancho Grande Covenants, Conditions, and Restrictions recorded on
December 17, 1986, and on the following roll-call vote, to wit:
AYES: Ferrara, Runels, Dickens, Lady
NOES: None
ABSENT: Lubin
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
9. PUBLIC HEARING:
9.a. Consideration of Request for Amendment to Certificate of Public
Convenience and Necessity - Beach Cities Cab Co., Inc.
Director of Administrative Services Wetmore presented the staff report and noted that
the applicant, Jeff Goldenberg, was in the audience. Staff recommended the Council
adopt a Resolution approving an amendment to Beach Cities Cab Company's
Certificate of Public Convenience and Necessity to allow a maximum of ten (10)
taxicabs to operate within the City limits, subject to full compliance with all conditions
---.-.- --.--
CITY COUNCIL MINUTES
NOVEMBER 26, 2002
PAGE 5
of approval and requirements of Chapter 5,72 of Title 5 of the Arroyo Grande
Municipal Code.
Mayor Lady opened the Public Hearing, and upon hearing no comments, closed the
Public Hearing.
Council Member Lubin moved to adopt a Resolution approving an Amended
Certificate of Public Convenience and Necessity issued to "Beach Cities Cab
Company, Inc.", Jeff Goldenberg, Owner; seconded by Council Member Ferrara, and
on the following roll-call vote, to wit:
AYES: Lubin, Ferrara, Runels, Dickens, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Extension of Agreement with AGP Video for I
I
Cablecasting Services and City Government Cable Channel Policy. i
City Manager Adams presented the staff report and recommended the Council
approve an extension of the Agreement with AGP Video for cablecasting services
and approve the proposed City Government Cable Channel Policy, He noted that
the Council had received supplemental information dated November 26, 2002 with a
revised version of the Government Cable Channel Policy,
Council discussion and comments followed. During discussion, the Council approved
minor modifications to the policy which included a revision to A.9. to read, "Programs
on general community events not sponsored or co-sponsored by the City may be
cablecast if approved by the City Council."; and a revision to E.2. to read "Cablecast
of City Counciil candidate debates and forums shall be cablecast a minimum of three
times a day up until the day of the City Council election."
Mayor Lady opened up the item for public comment.
Steve Mathieu, co-owner, AGP Video, spoke in support of the Professional Services
Agreement, although he commented that the contract costs are 15% below what
other agencies in the County are paying AGP Video; and he provided comments
regarding the proposed Cable Channel Policy.
--.
CITY COUNCIL MINUTES
NOVEMBER 26, 2002
PAGE 6
Hearing no further public comments, Mayor Lady brought the item back to Council for
consideration.
Council Member Dickens moved to approve an extension of the agreement with AGP
Video for cablecasting services and approve the proposed City Government Cable
Channel Policy, as amended. Council Member Ferrara seconded the motion, and on
the following roll-call vote, to wit:
AYES: Dickens, Ferrara, Runels, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed,
12. . CITY COUNCIL REPORTS
a. MAYOR MICHAEL LADY I
(1) South San Luis Obispo County Sanitation District (SSLOCSD). Met I
11/6 in Closed Session regarding property acquisition; in Open Session, I
I
discussed the brine disposal plan and permitting revisions; discussed I
some budget items; and discussed a future tour of Cal Poly's co-
generation facility.
(2) Other. None.
b. MAYOR PRO TEM THOMAS A. RUNELS
(1) Zone 3 Advisory Board, Provided update on Lopez Dam seismic
. remediation project; studying fluoridation of Lopez water; Oceano wishes
to reorganize Zone 3 boundaries, however, no action will be taken until
after the remediation project is complete.
(2) County Water Resources Advisory Committee (WRAC). No report,
(3) Other. Attended 11/20 SSLOCSD meeting; Budget was adopted; airport
acquisition was discussed again; Sphere of Influence was discussed;
discussion held regarding chlorine contact chamber being exempt from
County building permit regulations; and discussion regarding potential
change in bio-solids land applications.
c. COUNCIL MEMBER JIM DICKENS
(1) Economic Opportunity Commission (EOC), No report.
(2) South County Youth Coalition. No report.
(3) Other. None.
~.-
CITY COUNCIL MINUTES
NOVEMBER 26, 2002
PAGE 7
d. COUNCIL MEMBER TONY M. FERRARA
(1) Integrated Waste Management AuthQrity Board (IWMA). Met 11/13,
shared article written by Arroyo Grande High School student Nicole Miller
which was published in the AGHS Altair newsletter. IWMA Board sent
congratulatory letter to Nicole Miller, Reported that a grant was recently
awarded to AGHS for its on-campus recycling program.
(2) Air Pollution Control District (APCD). Met 11/13, discussed items
related to the various APCD programs; looked at budget realignment and
advertisements for public outreach associated with the burn rule.
(3) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA). Continued discussion on the
State HCD's housing mandate. Serving on housing committee/taskforce
for SLOCOG to come up with strategies to address the proposed 18,035
new housing units assigned to San Luis Obispo County and also address
the regional allocations.
(4) Other, None.
e. COUNCIL MEMBER SANDY LUBIN
(1 ) South County Area Transit (SCAT), No report,
(2) Economic Vitality Corporation (EVC),Met 10/23; Presentation given by
Jonelle Norton to give a briefing on the Atascadero Main Street Program;
presentation by Stafford & McCarty who reported statistics regarding
available office, industrial, and retail commercial real estate space in San
Luis Obispo County; the EVC is creating a housing taskforce
subcommittee which will begin meeting in January; and PG&E presented
a $5,000 grant to the EVC. Met 11/20; Presentation by Central Coast
Fisheries to discuss issues facing the fishing industry such as lack of
product availability; PG&E presented a $10,000 grant to the EVC; in
January there will be a presentation on healthcare issues.
(3) Other, None,
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER iTEMS
None.
15. COUNCIL COMMUNICATIONS
None,
16. STAFF COMMUNICATIONS
City Manager Adams referred to information provided to the City Council by Chief
TerBorch regarding the latest efforts of Leave Our Community Assets Local (LOCAL)
Coalition regarding the State Budget.
CITY COUNCIL MINUTES ',~
NOVEMBER 26, 2002 .
PAGE 8
17. ADJOURNMENT
The meeting was adjourned at 8:45" p.m.
I
I
I
I
Tony M. Ferrara, Mayor
ATTEST:
1
!
Kelly Wetmore, Director of Administrative Seryicesl
Deputy City Clerk
~.~~---
.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, DECEMBER 3,2002
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNiA
1. CALL TO ORDER
Mayor Lady called the Special City Council meeting to order at 6:30 p,m.
2. ROLL CALL
City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem Runels
and Mayor Lady were present.
I
,
City Staff Present: City Manager Adams; City Attorney Carmel; Director of I
Administrative Services Wetmore; City Clerk Davis; Director of i
,
Financial Services Snodgrass; Director of Public Works Spagnolo; I
Chief of Police TerBorch; Director of Building and Fire Fibich; and I
Community Development Director Strong.
3. FLAG SALUTE
Mayor Lady led the Flag Salute.
4. INVOCATION
Pastor Randy Ouimette, St. John's Lutheran Church, Arroyo Grande, and the Arroyo
Grande Fire Department Chaplain, delivered the invocation,
S. PUBLIC COMMENT
Tim Brown expressed appreciation to outgoing Mayor Lady for his service to the City
and acknowledged and congratulated the newly elected Council members,
Ella Honeycutt remembered Clark Elmore, a former Planning Commissioner, who
recently passed away. She announced that Coastal San Luis Resource Conservation
District would be holding a memorial for him after the holidays and will plant a tree at
Strother Park in his memory.
6. REMARKS BY DEPARTING MAYOR MICHAEL A. LADY
Mayor Lady expressed appreciation and thanks for all the support he has received
during his terms on the City Council and stated it has been an honor and a privilege
serving the citizens of Arroyo Grande. He stated he was proud of the way the Council
has worked together over the years and he was grateful to have served two terms as
Mayor,
7. RESOLUTION ACCEPTING RESULTS OF CANVASS OF ALL VOTES CAST -
NOVEMBER 5. 2002 CONSOLIDATED GENERAL ELECTION - CITY OF ARROYO
GRANDE
Director of Administrative Services Wetmore presented the staff report and
recommended the City Council adopt the Resolution accepting the Certificates of the
SPECIAL CITY COUNCIL MEETING MINUTES
DECEMBER 3, 2002
PAGE 2
County Clerk declaring the results of the canvass of all votes cast November 5, 2002 in
the Consolidated General Municipal Election.
Council Member Lubin moved to adopt a Resolution accepting the Certificates of the
County Clerk.- Results of Canvass of all Votes Cast at the General Election held
November 5, 2002 in the City of Arroyo Grande. Mayor Pro Tem Runels seconded the
motion, and on the following roll-call vote, to wit:
AYES: Lubin, Runels, Ferrara, Dickens, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
8. OATH OF OFFICE ADMINISTERED BY CITY CLERK NANCY A. DAVIS
City Clerk Davis administered the Oath of Office to Mayor Tony M. Ferrara, Council
Member Jim Dickens, and Council Member Joe Costello,
9. REMARKS BY COUNCIL MEMBER JIM DICKENS
Council Member Dickens stated it was an honor to be re-elected to serve this
community. He stated his commitment for the next four years will be similar to the last
four years and pledged to remain steadfast to the issues for which he campaigned, He
gave an overview of his campaign pledges and concluded by thanking the public for its
confidence in his ability to represent Arroyo Grande; expressed appreciation to all his
friends who supported his re-election campaign; and expressed gratitude toward his
family for their support,
10. REMARKS BY COUNCIL MEMBER JOE COSTELLO
Council Member Costello stated it was a distinct honor and privilege to be elected as a
Council Member and represent the people of Arroyo Grande. He expressed his ,
,
appreciation to his family and friends who supported his successful election to the City
Council. He stated that he had certain ideas of how this community needs to be shaped
in the future and he looked forward to serving the community for the next four years.
11. REMARKS BY MAYOR TONY M. FERRARA
Mayor Ferrara acknowledged former Mayor Lady and thanked him for his many years of
service on behalf of the City and its citizens. He acknowledged his accomplishments
and leadership and stated he was proud to have served on the Council with him. He
thanked all his campaign workers as well as the supporters he met for the first time
during his campaign, He acknowledged his daughter Lauren in the audience and his
son Craig who could not be present and thanked them for their support. He stated he
would keep the campaign promises he made, stated he would keep the promises he
made, said he was honored and humbled that the people have bestowed the privilege
of Mayor upon him, and he would serve to the best of his ability over the next two years.
- -.- ,----
SPECIAL CITY COUNCIL MEETING MINUTES
DECEMBER 3, 2002
PAGE 3
12. CITY COUNCIL MEMBER ITEMS:
a) Request to place on future City Council Agenda ordinance regarding
conversion of prime farmland soils. (FERRARA)
Mayor Ferrara suggested that before any conversions of prime agricultural land takes
place, that the following actions occur: 1) temporarily refrain from conversion of I
agricultural parcels until the impacts of such actions can be fully determined; and 2) ,
r
request that staff bring back as soon as possible an agenda item that addresses this I
issue. Following Council member comments and brief discussion with staff, there was
consensus of the Council to place the item on the next agenda for consideration.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
None.
15. STAFF COMMUNICATIONS
City Manager Adams announced that a recognition dinner would be held for former
Mayor Lady in January,
17. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 7:05 p,m. to the Regular City Council Meeting
of Tuesday, December 10, 2002 at 7:00 p.m., in the City Council Chambers located at
215 E. Branch Street, Arroyo Grande, California,
Tony M. Ferrara, Mayor
ATTEST:
i
Kelly Wetmore, Director of Administrative Seryicesl
Deputy City Clerk
---' ~^.. -..- -
8.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER ~
SUBJECT: COUNCIL APPOINTMENT TO PLANNING COMMISSION
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the Council approve the recommendation of Mayor Ferrara to
appoint Ed Amold to the Planning Commission.
FUNDING:
There is no fiscal impact.
RECOMMENDATION:
On January 14, 1997, the City Council adopted Ordinance No. 481 C.S,
amending the composition of applicable Commissions and Boards from seven to
five members and adopted Resolution No. 3192 establishing Council policy as it
relates to the appointment procedure to various Commissions and Boards. The
Ordinance states that the Mayor and each respective member of the Council
shall appoint a representative to the various Commissions and Boards subject to
the approval by a majority of the Council. All Commission and Board members
serve at the pleasure of the Council.
The election of Joe Costello to the City Council has resulted in an immediate
vacancy on the Planning Commission involving Mayor Ferrara's appointment.
Therefore, Mayor Ferrara has recommended that Ed Arnold be approved to fjll
this vacancy. Staff has recommended the appointment be made at this time in
order to provide for a full Commission membership at their next meeting,
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve the recommended appointment;
- Do not approve the recommended appointment;
- Provide direction to staff,
Attachments:
1. Application form
-- -----...------ --_..-,----
. .
CITY OF ARROYO GRANDE
v.. RESERVOIR OF CITIZENS TO SERVE
Pianning commission.... . -'_ .I~~
Parks and Recreation Commission IiJ1TY BF . :3
Traffic Commission ' 5 PH 2: itS Years Lived In Arroyo Grande -
Senior Advisory Commission 02 OEC - . Registered VoteJPrroyo Grande
Architectural Review Committee Yes No
Special Committees (Long Range Planning Committee, etc.)
NAME ED ARIIIO i-D
~~~~ESS 3/~ U~~j h.(Ci~ h/ry PHONE 1/71/-6622-
or
PRESENT EMPLOYER Rs....o RE.~iUtrc.h f.-.'-L POSITION Pr~I:cit;'f.J
BUSINESSADDRESS '315 E:!1.f"#fl.14~ WA1 PHONE 't~Y'-66 2-6
EDUCATIONAL BACKGROUND
High School Jl.td~ Sc..4.- I Colleoe 4R.'-z.oMA ~7E id,1.xr~~?
ADDITIONAL EDUCATIONAL INF9RMATION
COMMUNITY AND CIVIC INTERESTS
ff~Jtrvt!. flu. dfM"~';N 01 ftv- 0>>""''''''47
The City Council would like to have the names of three (3) Arroyo Grande References:
~ ADDRESS
1. ?if) ){",if/ 'JJ I EjI4'J./M..", WAJ
2. /t7A--rr 1/"" ~ J( 0 C,I '1;'I-k-~.. LJ~7
.3. L.LiJyd /11ctJ;//,'f,M, $ jol" RobiN ClrG/<'
ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE MEETING TiMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:00 PM Ye~O-...- 1
Parks and Recreation Commission, Second Wednesday of each month, 6:30 PM YeL-No......-
Traffic Commission, the day (Monday) before the third Tuesday of each month, 7:00 PM Y8L-No_
Senior Advisory Commission, First Wednesday of each month, 3:00 PM Yell-No_
Architectural Review Committee First Monday of each month, 3:15 PM Y"---.JIo_
Special Commi e Planning Committee, etc.) Meeting dates vary YeL-No.--
Signatur
The Arroyo Grande City Council requests Information about your Interest (and education, If applicable), In serving on a
commission or committee, specifically your comments and views relative to the role ancl responsibilities of the Planning
Commission, Parks and Recreation Commission, Traffic Commission, Senior Advisory Commission, Architectural Review
Committee or a Special Committee. Please note such Information on the reVerSe side of this form. Thank you for your
Interest
THIS FORM IS A MATTER OF PUBLIC RECORD I
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED
04102101
8.e.
MEMORANDUM
I
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS, RECREATION AN~
FACILITIES
DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER cAt
SUBJECT: CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS - TRACTOR
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the City Council authorize staff to solicit bids for purchase of a tractor.
FUNDING:
The estimated cost of the equipment is $20,000. Of this amount, $5,500 would be funded
from savings in equipment rental costs in both the Parks and Streets Divisions. The
remaining funds would be a proposed appropriation from the existing General Fund
balance. This would result in an ongoing savings of $5,500 annually in equipment rental
fees. In order to accomplish this, the Council will need to authorize an additional $20,000
appropriation from the General Fund (010) to the Parks Division Vehicles Account (4420-
6301 ), The estimated fund balance in the General Fund after this appropriation would be
$2,403,500.00.
DISCUSSION:
In preparation for fiscal year 2002-03 budget, staff has been evaluating which ongoing
expenses can be reduced by capital purchases or other cost saving measures. This unit
would have an operational life of approximately 8-10 years, resulting in a projected cost
savings after the initial purchase of approximately $24,000.00.
This small tractor (under 40 horsepower), would be used for a variety of functions
including, but not limited to aerating fields, seed spreading, flail moving and minor earth
moving projects,
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
Modify staffs recommendation; I
Do not approve staffs recommendation;
Provide direction to staff.
Attachments: Bid Notice (Attachment 1) I
-"----- -------- ----------- j
FROM : PanaSOnic FAX SYSTEM PHOi'E NO. : Dec. B2 2002 06:30PM P2
ATTACHMENT 1
City of Arroyo Grande
Parks, Recreation and Facilities Department
December 10, 2002
Bid Notice
The City of Arroyo Grande Parks, Recreation and Facilities Department is
requesting bid proposals for one new or demonstrator with full warranty,
three-year or 2000-hour tractor with front bucket loader which meets the
following specifications:
SPECIFICATIONS:
1. 30 hp diesel engine
2. Power steering
3. 3 point hitch
4. Hydrostatic transmission or automatic 8-forward, 8-reverse gear acceptable
5. PTO to operate attachments rear or mid and rear acceptable
6, Industrial tires or wide turf tires
7, Adjustable seat with seatbelt and ROP's
8. Front loader 66 inch bucket or larger, quick coupler to be detachable
9, 4 wheel drive
10. 25 PTO hp
11. 36 month or 2000 hour extended warranty
Note: Bids for demonstrator or returned harvest equipment with full warranty,
i less than 120 hours, will be accepted.
I
I All proposals shall include all applicable taxes and delivery charges. All
I proposals shall be sealed and on company letterhead with the enyelope
, marked "Tractor". Please submit your sealed bid to:
City of Arroyo Grande
Attn: Kelly Wetmore, Administrative Services Director
P.O. Box 550
Arroyo Grande, CA 93421
Bid proposals must be received by 2:00 p.m. on Monday, December 30, 2002.
Bids will be opened at that time at the Office of Administrative Services located at
214 E. Branch Street, Arroyo Grande, California. The City of Arroyo Grande
reserves the right to accept or reject any or all bids upon recommendation of the
City Manager.
If you have any question or concems, please contact Daniel Hernandez, Director
of Parks, Recreation and Facilities at (805) 473-5474.
8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR ~
SUBJECT: CONSIDERATION OF AUTHORIZATION TO REFUND APPLICATION FEES
FOR CONDITIONAL USE PERMIT 02-010 FOR THE SOUTH COUNTY
HISTORICAL SOCIETY'S PROPOSED MUSEUM DISPLAY AND STORAGE
BARN IN VILLAGE GREEN, 127 SHORT STREET
DATE: DECEMBER 10,2002
RECOMMENDATION:
It is recommended the City Council approve the request from South County Historical Society
(Attachment 1) to waive the fees for Conditional Use Permit 02-010 requesting a proposed
museum display and storage barn in Village Green,
FUNDING:
The applicant is requesting a waiver of the $980.00 application fee for Conditional Use Permit
02-010.
DISCUSSION:
The South County Historical Society has requested a refund for the full amount of the
Conditional Use Permit fee, $980.00. Staff has reviewed the request and found that the
activity meets the criteria for a fee waiver adopted by the City Council September 25, 2001.
The Planning Commission public hearing on the proposed project is scheduled for December
17,2002.
ALTERNATIVES:
The following alternatives are provided for Council consideration:
- Refund the fee;
- Do not refund the fee;
- Provide direction to staff.
Attachment:
1, Letter of request for fee waiver from applicant.
------- -----._------- -~-- ------ --
ATTACHMENT 1
,. ".' ..' I
Sdutli Countv :Jfistorka(!SQf1iet..., L ;-" '
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~~;1 -,-;,N~"''''j~ ;Community Developm~DiredOr
City. of Arrnvt\ Gra~,
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~.,..J, Arroyo Grande CA 9342(}
- ~:__,,~_~,!lItttt.
,..... 'Dear Rob,
.. . ~
TheSouth~Hist~sqc;~~~
the~M8.nUeta$chQdt.~~wGu .... .,) ,...' . .,' ...., ".
artifectsfor display. "'.' I'~:
y ',' :~.'~': .1' _ _ ,,',';
Thi~new m~m will.dii:~~tthe~.iI""J!
andpte south county and Wltt~Of~~'" ..' .. ,..Ii{~
C hty HiStorical Spciety an<Uhef1itt-df ~ ",
OU ',' " ' t""<"\ i;v . I
WetherelfOre,r~req~A\faivef~,te'.'~~
'Sincerely .' , ."
~~.
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Kirk Scott
P~rn 1
.520 Via Vaquero, Arroyo Grande, CA ~, I.
Kirkjan@Charter.net; ..
(805)481-4435,
(895)4~Fax .
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tfu/aMI to ~
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8_g_
MEMORANDUM
TO: CITY COUNCIL P
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: CONSIDERATION OF TEMPORARY CLOSURE OF COURTLAND STREET
SOUTH OF EAST GRAND AVENUE, JANUARY 6-17,2003
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the Council approve the request of developer Ted Moore for temporary
closure of Courtland Street south of East Grand Avenue to facilitate excavation and grading
for Poplar Ponding Basin expansion during the period from January 6 through January 17,
2003.
FUNDING:
No fiscal impact,
DISCUSSION:
The City acquired the ponding basin expansion site and paid for preparation of grading,
landscape, drainage improvement, irrigation and fencing plans for the proposed Poplar
Ponding Basin expansion, Longs developer Ted Moore agreed to donate the cost of
excavation and grading.
The developer also paid for a portion of the materials to fill and finish grade the adjacent
Long's Gateway Center site, Most of the remaining excavated earth is needed to fill property
on the west side of Courtland Street to facilitate future Mixed Used, commercial, office and
residential development as conceptually proposed by current Pre-Application. By grading or
stockpiling the excavated material near the Ponding Basin, the developer and the City will
avoid the cost of transport to a more distant location.
To eliminate the need to load and haul the excavated material in trucks, developer Ted
Moore requests a short term, temporary closure of Courtland Street to enable an "earthen
bridge" across the portion of Courtland Street adjoining the ponding basin. The bridge will be
used by large earth hauling tractors that will spread the material on the sites to the north of
the basin and west of the street. Other sites in need of future fill in the area were also offered
the opportunity to acquire some of the excavated material if they would pay any costs of
loading and transportation, but no requests were received.
-- -- ...-
CITY COUNCIL
CONSIDERATION OF TEMPORARY CLOSURE OF COURTLAND STREET
SOUTH OF EAST GRAND AVENUE JANUARY 6-17, 2003
DECEMBER 10, 2002
PAGE 2
Because the excavation and grading have been deferred and will now occur during the winter
rainy season, special drainage and erosion control measures will be required of the
contractor. If the basin contains storm water during grading, a portion of the existing northern
slopebahk will be left in place while the new basin is excavated and finish grading and
landscaping will be deferred until Spring 2003, after which the City would accept the work as
complete.
The grading and general contractor for the developer met with City staff and were requested
to complete the transport across the street as quickly as possible and the work was deferred
until after the year-end holidays to avoid interruptions. The shortest duration would be one
week, but weather could extend the schedule for the additional week period requested,
Staff also pursued options with the developer to maintain access throughout the grading
period, However, the proposed trips will likely result in damage to the new street. If the
street closure is approved, the developer has proposed to provide an earth bridge for travel in
order to prevent impacts to the street surface, Therefore, the primary benefit to the City will
be protection of the street. Minimal traffic impacts are expected due to current traffic levels
and sufficient altemate routes.
Staff is still encouraging the Town and Country Shopping Center owners to consider
acquiring some of the material and transporting it to fill the existing private drainage basin on
the East Grand Avenue frontage northeast of Courtland Street, but this cannot be completed
until the new basin and proposed drainage pipeline are functional.
ALTERNATIVES:
The following alternatives are provided for Council consideration:
- Approve the request for temporary short term closure of Courtland Street from
January 6-17, 2003 to facilitate ponding basin excavation and grading;
- Deny the request and renegotiate with the developer regarding cost increases to
transport the material due to loading and trucking expenses;
- Defer the decision and delay the development project and basin excavation until
alternative direction is determined by the City Council.
Attachments:
1. Letter from E,F, Moore & Co.
2. Vicinity map
--.--....--
ATTACHMENT 1 I
E.F. Moore & Company I
i
,
428 Bryant Circle, Suite 225 . Ojai, CA 93023 . (805) 640-3438 . Fax (805) 646-4186. E-mail: ted@tedmoore.com
RECEIVED
November 20, 2002 NOV 2 2 2002
CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT DEPT
Rob Strong
Community Development Director
City of Arroyo Grande
P.O. Box 550
214 E. Branch Street
Arroyo Grande, CA 93421
Re: Longs Center - Arroyo Grande
Dear Rob:
We expect to be grading the site starting in mid-December and are requesting that the City give
us pennission to close down Courtland Street for a period of days (my contractor estimates 10
working days) probably starting during the 3rd week in December of this year.
We would build a dirt "bridge" across the street and repair any damage that is done. It would be
our intention to load the dirt excavated from the drainage basin directly into earth haulers and
move the dirt across the street onto the southeast comer owned by S&S Homes (Warren
Sanders),
Would you please put this request in front of the City Council. Thank you.
Very truly yours,
T1:I
President
TMlkln CS>
cc: George Atkinson, Atkinson & Assoc.
Brad Hoskins, Longs Drug Stores
Am>yoGrande.GradingSchedule
,
c ----- uJ
-----..---
ATTACHMENT 2
-_.--~---- -_.,---,----" -~._- .----
CITY LfMITS~
S&S/FORMER
AUTOZONE
STOCKPILE SITE
COURTLAND STREET <
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8.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: CONSIDERATION OF A DECLARATION OF SURPLUS PROPERTY
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the City Council:
A. adopt the attached Resolution declaring the used vehicles, equipment, and
miscellaneous items as surplus and authorize their sale; and,
B. authorize the City Manager to sign the auction contract with Bill Phelps Auction
Services.
FISCAL IMPACT:
The potential revenue from the sale of the surplus items is estimated to be $15,000. A
commission of 15% of gross sales will be deducted and retained by auction company as
payment for services rendered.
DISCUSSION:
The list of surplus items represents vehicles, equipment, and miscellaneous items from
various departments, The vehicles are old police cars, pool cars, and work trucks that
have been replaced over the past two (2) years from the Departments of Public Works,
Parks, Recreation & Facilities, Fire, and Police. The surplus list also includes
miscellaneous Public Works and Parks & Recreation equipment and various unclaimed
Police items, Therefore, staff is recommending the Council declare the items surplus and
authorize sale of the items at a public auction.
A public auction will be held in conjunction with items from the City of Pismo Beach and
the City of Grover Beach and will be conducted by Bill Phelps Auction Services on January
11, 2003 at the City Corporation Yard. Mr. Phelps has performed these services forthe
City in the past in accordance with the provisions provided for in Exhibit "A".
--- _---.-J
CITY COUNCIL
DECLARATION OF SURPLUS PROPERTY
DECEMBER 10, 2002
PAGE 2
AL TERNA TIVES
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation; or
- Provide direction to staff.
Attachments:
Attachment "A": Surplus List
Exhibit "A": Contract with Bill Phelps Auction Services
i
1
I
--------------- ..-- !
------------
I
I
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CiTY OF
ARROYO GRANDE DECLARING ITEMS TO BE PLACED
ON A SURPLUS LIST AND REQUESTING AUTHORIZATION
FOR SALE AT PUBLIC AUCTION
WHEREAS, the City of Arroyo Grande has certain vehicles and equipment which are no
longer used; and
WHEREAS, the vehicles and equipment can be classified as surplus property and made
available for sale to private parties at public auction,
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby declare as surplus the vehicles and equipment described in Attachment "A"
and authorize its sale.
On motion of Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day. of ,2002,
,
,
1
"~--- _______n___..-._ ____~I
r
RESOLUTION NO.
PAGE 2
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-~-_.---- ______n____
ATTACHMENT "An
SURPLUS VEHICLES AND EQUIPMENT AVAILABLE FOR AUCTION
VEHICLES:
1. (PW-2) 1988 Dodge Raider (mileage - 70,278)
Vin# JB7F43EOJJ013588
2, (PW-14) 1987 Chevrolet Caprice (mileage - 138,279)
Vin# 1G1BL5168HA159816
3. (PW-15) 1987 Chevrolet Caprice (mileage - 164,578)
Vin# 1G1BL5166HA163718
4, (PW-21) 1987 Chevrolet S-10 Blazer (mileage - 113,140)
Vin# 1GCCT1BR2H8182892'
5. (PW-883) 1988 Chevrolet Caprice (mileage - 77,853)
Vin# 1G1BL51Z8JR119866
6. (P-15) 1984 Mazada Truck (mileage - 50,048)
Vin# JM2UC221XE0835262
7. (P-23) 1985 Dodge Ram (mileage - 38,613)
Vin# 1 B6MD3415FS624484
8, 1978 Ford F-250 Truck (mileage - 85,343)
Vin# F27HRAJ5339
9. 1991 Ford 4-door Sedan (mileage - 122,117)
Vin# 2F ACP72G 1 MX 131334
10. (PD-941) 1994 Ford Crown Victoria (mileage - 127,492)
Vin# 2FALP71W1RX154953
11. (M-402) 1969 Ford Panel Van
Vin# E34GHE95527
OFFICE FURNITURE & EQUIPMENT (Public Works Department):
1, Low back chairs (2)
2. Oak chairs (2)
3. Orange chairs (2)
4. Dark blue chairs (2)
1
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_ ___.______.u_.._~_._ _...J
5. Desk tops (6)
6. Desk drawers (2)
7. High back chairs (2)
8. Book Shelf (1)
9, IBM Typewriter
10. Small wooden desk
11, Typewriter Desk I
12. Printer (1) I
13. Podium stand
14, Metal desks (5)
15. Mita DC-4086 Copier
16. Stanley Gate Opener
17, Bench Grinder
18. Traffic Stands (10) I
19. Traffic Flags (cloth) (Road Work Ahead etc.)
20, Dewalt Radial Arm Saw - 3hp motor on stand with 10" blade
21. Electric Drill Press
22. Milwaukee Portable Electric Band Saw
23. Wacker Vibratory Rammer Model No, GVR 151 Y
24, Dayton Generator 5KW
25. Smith & Loveless Vacuum primed sewage pumps/motors (2 ea.) mounted on plate
skid. Includes (2 each) plug & check valves, vacuum pumps and seal kits
26. 150 feet of 8" well column pipe with Peerless Vertical Turbine 7 stage pump with
strainer (pump rated @ 750 gpm @ 438' of head)
27. 4 each - Pallets of miscellaneous computers, printers, keyboards, and monitors
OFFICE FURNITURE & EQUIPMENT (Parks Department):
1. Pallets of red brick (24 pallets of approximately 300 bricks each)
2. Pre-School chairs (50)
3. Gas Ovens (2)
4, Folding chairs (36)
5. Nifty 50 Sprayer
6. Lafflestein Blocks (70 or more)
7, Tri-Lock Blocks (180 pairs)
8. Old windmill parts
9, Old Sensation mower with parts
10. Old 5hp outdoor vacuum
11. 6 spools of galvanized wire
12. 3' x 6' S.S. slide I
13. Misc. Play equipment (swings, teeter-totters)
14. Toilets and sinks I
I
15. Miscellaneous used hand tools I
16. Metal Hand Rails (gazebo)
17. Metal Roof (gazebo)
2
~n
18. Chain saw (from fire dept. - no chain brake)
19. Misc. PVC pipe and irrigation parts
20. Street sign brackets & old street signs
21, Miscellaneous electrical office items
22, Office Desk Chairs
23, Gas powered blower (2)
24. Electric blower
25, Electric weed eater
26, Electric hedge trimmer
27. Pole pruner
28. 1-RolI of 4" black corrugated drain pipe (50')
29, Truck mount Rigid Pipe Vise
30. Roof material, tar paper
31. 1 Metal locker
32, Metal office desk (2)
33. Bunk Bed Metal frame
34. 4-18" Clay pots & saucers
SURPLUS PROPERTY (Police Department):
1. CTX 14" Computer Monitor (Mod, # CVP5468A; Ser. # DBLCVP5468A)
2. NEC 14" Computer Monitor (Mod. # 1532VMA; Ser. # 31 N0463844)
3. Gateway 15" Computer Monitor (Mod. # Unknown; Ser. # 7080737)
4. Unknown 14" Computer Monitor (Mod, # CM8428SV; Ser. # 93B01409)
5. Amdek 13" Computer Monitor (Mod. # AM432E; Ser, # 27HV3B01098)
6, AOC 13" Computer Monitor (Mod. # MM401; Ser. # 390623) I
7. Viewsonic 13" Computer Monitor (Mod, # E655; Ser, #E780854565)
8. Viewsonic 13" Computer Monitor (Mod. # Unknown; Ser. # E780854559) I
9, Amdek 12" Computer Monitor (Mod, # 310A; Ser, # 5450474) 1
I
10. Unknown Computer Keyboard (Mod. # KFKEA4XA; Ser. # KFKEA4XA93X32217) I
11, Sanyo Computer Keyboard (Mod. # Unknown; Ser, # 16201533) I
12. Unknown Computer Keyboard (Mod. # KMB102; Ser. # 1410081787)
13, TurboPlus Computer Keyboard (Mod. # 16595; Ser. # 9831627)
14. Gateway CPU Computer w/o hard drive (Mod. # 2000; Ser. # 3862723)
15. Gateway CPU Computer w/o hard drive (Mod, # 2000; Ser. # 3862718)
16. DTK CPU Computer w/o hard drive (Mod. # 2531; Ser. # 891040980)
17, USMach CPU Computer (Mod. # Unknown (AG41); Ser. # Unknown)
18. Scoast Phoenix CPU Computer (DRMO) (Mod. # CCC5 (AG257); Ser, # 08526)
19. HP Computer Printer (DRMO) (Mod, # 33449A (AG271); Ser. #3033A26445)
20. HP Computer Printer (Mod, # 33449A (AG28); Ser. # 3140J32760)
21, IBM Computer Printer (Mod, # 5201; Ser. # 13410000095849)
22, Panasonic Computer Printer (Mod. # KXP1180; Ser. # 91KARP40926)
23. Epson Computer Printer (Mod, # P641 (LQ1170); Ser. # 4161092919)
24. Sharp VCR (Mod, # VC6846US; Ser. #358514)
3
. --------
Additional Unclaimed Property from the Police Department:
LQUt Item Description: Case #:
02-01 Address/Phone Book
02-02 Green box with costume jewelry
02-03 Hitron Cassette Player 980239
02-04 Pony Childs Toy i
02-05 Bold Fabric Softener I
I
02-06 Sonicare Toothbrush
02-07 Costume Jewelry
02-08 Candle Holder 972805
02-09 CD Holder W/CD's
02-10 Audiovox Am/Fm Cassette
02-11 7 Band Equalizer 960272
02-12 Panasonic Telephone 960272 I
02-13 Sony Walkman
02-14 Lenos Sound CD Player
02-15 Rawlings Ball Glove
02-16 Executive Phone Book
02-17 B & D Geared Chuck
02-18 Pioneer Speaker
02-19 RCA CD Player I
02-20 Royal Organizer
02-21 Crystal Bud Vase
02-22 Organizer
02-23 Flower Frame
02-24 Pager
02-25 Misc. Clothing
02-26 2 CD Set
02-27 Swiss Army Knife
02-28 Green Dog Leash
02-29 Toggle Clamp
02-30 Flashlight
02-31 Silver Wedding Band 200914
02-32 Silver Chain 200492
02-33 Fuse Holder
02-34 Dental Picks
02-35 Cork Screw/Knife
02-36 Silver Casio Watch 210194
02-37 Black Leather Jacket 961594
02-38 Phillips CD Player
02-39 Sony CD Player
02-40 Gee & Me Cassette
02-41 Pool Cue with Case 980182
4
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02-42 Black Leather Belt
02-43 Check Book Cover
02-44 Black Leather Wallet
02-45 Silver Spurs
02-46 Clarion Cassette Player 960084
02-47 Rolodex Organizer 960821
02-48 2 Headsets
02-49 Sony Equalizer
02-50 Gold Case
02-51 Leather Key Ring
02-52 Computer Keyboard 981028
02-53 Printer 981028
02-54 Starcraft CD 991886
02-55 Sony Tape Recorder
02-56 Ideal Mini Tracker 991609
02-57 Ideal ABS Tester 991609
02-58 Yellow Metal Chain
02-59 Silver Chain w/Blue Stones
02-60 Mise Stones/Pins
02-61 Cobra Radar Detector
02-62 Phillips CD Player w/Earphones
02-63 Bell South Portable Phone
02-64 7 Piece Regent/Sheffield Carving Set
02-65 Quasar Palm Sight Camcorder w/Soft Case (Ser. # 0101531)
02-66 Hitachi Camcorder (City-Owned - Ser. # 10325052)
I
5
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EXHIBIT -A-
Bill Phelps Auction Services
7580 Atascadero Ave. . Atascadero, CA 93422. (805) 434-0404 . CA Bond #8238575
Auction Contract
1. I, Steven Adams , representing the City of Arroyo Grande
agree to contract Bill Phelps Auction Services to conduct a public
auction on Saturday, January 11, 2003 at 10:00 a.m. at the corporation
yard of the City of Arroyo Grande. I
I
2. Bill Phelps Auction Seryices agrees to: I
a. Professionally plan, organize and implement a public auction;
b. Design and place all advertisement:
c. Manage and supervise all auction company personnel;
d. Provide all sale-day labor and security;
e. Provide consignor(s) a full financial accounting of sale revenues
within 10 working days of the auction;
f. Guarantee disbursement of funds to consignor(s) within 10 working
days of the auction;
g. Manage and supervise a public preview of items to be sold;
h. Work cooperatively with all consignors to promote a successful
auction.
3. The City of Arroyo Grande agrees to:
a. Deliver consigned items to sale site in salable condition no later
than 12:00 p.m. (noon) Friday, January 10,2003.
b, Provide Bill Phelps Auction Services personnel access to
consigned items, during regular business hours, beginning Monday,
January 6, 2003 for the purpose of "lotting" and developing a
manifest of the inventory;
c. Provide Bill Phelps Auction Services all required vehicle titles,
smog and appropriate Department of Motor Vehicle (DMV)
paperwork by Monday, January 6, 2003 for the purpose of
confirming vehicle identification numbers (VIN) and reconciling
inventory manifest;
d, Release Bill Phelps Auction Services of any liability or responsibility for
loss or damage to consignment that may occur for reasons other than
gross negligence;
e, Pay a pro-rated percentage of the advertising based on sale
revenues of consigned items-total advertising cost is not to exceed
$1,000. No "up-front" costs for advertising will be charged.
Advertising costs will be deducted from auction proceeds;
f. A commission of 15% of gross sales will be deducted and retained
by auction company as payment for services rendered.
"Conducting Successful Auctions Since 1971 "
I
__~_n_ _m_________-.- ----- ------.-- i
. .
Auction Contract. page 2
4. Other fees:
a. At no cost to the City of Arroyo Grande, a 10% buyers' premium will be
charged on all items;
b. As per tax regulations of the California Board of Equalization,
appropriate sales taxes will be collected from the buyers' on gross
sale including buyers' premium.
5. All items consigned and lotted are subject to sales commission.
6. Other conditions of the contract are as follows:
In addition Bill Phelps Auction Services agrees to:
a. Assume responsibility for all checks accepted as payment !
for items sold at auction; I
b. Provide the City of Arroyo Grande with a certificate of I
general liability insurance in the amount of one million I
dollars;
c. Exercise due diligence in safe-guarding consigned items
and titles.
Consignor / Agent / Representative Date
--1\.'3.D1- ;
Date i
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ACORD. CERTIFICA TE OF LIABILITY INSURANC~&~~ '1'~ DATE (MMIDDIYY)
11/20/02
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Morris , Garritano Insurance ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Agency License #0305584 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
PO Drawer 1189 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
San Luis Obispo CA 93406-1189 INSURERS AFFORDING COVERAGE
Phone: 805-543-6887 Fax:805-543-3064 i
INSURED INSURER A: RLI Insurance Co.
INSURER B:
Bill Phelps Auction INSURER c:
Senices
104 B -Cabrillo Park Dr INSURER 0:
,santa Ana CA 92701 INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
NN REQUIREMENT, TERM OR CONDmON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WiICH THIS CERTIFICATE MAY BE IssueD OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AlL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOVlIN MAY HAVE BEEN REDUCED BY PAID CLAIMS. DATE~
1~1: TYPE OF INSURANCE POLICY NUMBER DATEfMMID LIMITS
~ENERAL UA8IUTY EACH OCCURRENCE $ 1.000,000
A X COMMERCIAL GENERAL LIABILITY BOPOO14168 09/22/02 09/22/03 FIRE DAMAGE (Any one In) $ 50,000
.. I CLAIMS MADE ~ OCCUR MED EXP (Any one peI'KJI"I) $ 5,000
'- PERSONAl.. & ADV INJURY $I!:xclucled
'- GENERAL AGGREGATE $1.000,000
h'LAGG~n ;~~ APnSPER: PRODUCTS. COMPIOP AGG $ Included
POLICY JEcr LOC
~TOMOBILE LIABILITY COMBINED SINGLE LIMIT $
ANY AUTO (Eaaccident)
l-
f- ALL OWNED AUTOS BODilY INJURY
$
SCHEDULED AUTOS (Perl*8M)
f-
I- HIRED AUTOS BODILY INJURY
(Per8Cddenl:) $
- NON-Q\JVNED AUTOS
- PROPERTY DAMAGE $
(Per accident)
==rGE LIABlUTY AUTO ONLY - EAACCIOENT $
ANY AUTO OTHER THAN EA ACe $
AUTO ONLY: AGG $
EXCESS UA~UTY EACH OCCURRENCE $
~:rOCCUR D CLAIMS MADE AGGREGATE $
$
==i ,OEOUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND I~~I IUElt
EMPLOYERS' lIABILITY E.l. EACH ACCIDENT $
E.L DISEASE - EA EMPLOYEE $
E.L. DISEASE - POlICY IJJIIT $
OTHER
DESCRIPTION OF OPERATIONSlLOCATlONSlVEHlCLESlEXCLUSIONS ADDED BY ENDORSEMENTISPECJAL PROVISIONS
RI!:: Auction held 1/11/03 - 1375 Ash Street, Arroyo Grande, CA
I
I
!
CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION i
,
CI'1'YOFA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPlRA110I ,
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO UAlL ~ DAYS WRInEN i
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO so SHALL )
City of Arroyo Grande IMPOSE NO OBLIGATION OR UABlUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
Shane
P.O. Box 550 REPRESENTATIVES.
Arroyo Grande CA 93420 AUTHORIZED REPRESEN'r r~~4
f
ACORD 2&-8 (7/97) MORRIS& c~<r.a CORPORATION 1988 !
ARRITA NStJRANCE
I
I
8.1.
MEMORANDUM
,
I
,
,
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER I/t' I
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.4 FOR THE RANCHO
GRANDE PARK PROJECT, PW-2002-G3
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the City Council authorize Progress Payment No, 4 in the amount of
$93,108.79 to Herrera Engineering, Inc. for the Rancho Grande Park Project.
FUNDING:
On June 11, 2002, the City Council awarded the Rancho Grande Park Project to Herrera
Engineering, Inc. in the amount of $1,082,345,00 and authorized a contingency of
$108,235.00 to be used for unanticipated costs during the construction phase of the project.
The total construction budget is $1,190,580.00,
DISCUSSION:
The City received an application for Progress Payment NO.4 in the amount of $103,454.21 I
from Herrera Engineering, Inc. for work completed from October 26 through November 25, i
,
2002. Staff reviewed the application and determined that the amount requested is in I
accordance with the quantity of work completed. I
The City will withhold 10% of the requested amount ($10,345.42) in retention until the
project is completed in accordance with the plans and specifications. The balance due
Herrera for this progress payment is $93,108.79,
AL TERNA TIVES: I
I
,
The following alternatives are provided for the Council's consideration: I
I
. Approve staff's recommendation; I
. Do not approve staff's recommendation;
. Modify as appropriate and approve staff's recommendation: or
. Provide direction to staff.
Attachment:
Application for Progress Payment NO.4
,
------- -- -- I
-------,
,
I
~ayof
~ra~ Public Works Department
Application for Progress Payment
Contract Name: Rancho Grande Park
Contract No: 2002-03
Progress Payment No: 4
City Account No: 350-5512-7001
Payment Date: November 22, 2002
Coo_ _ TofU ID 0.. -- ---
No. U.._ - Pot. . Pot. . Pet. .
1 _1zoIIon AIIowonco 1 Is 60,000.00 110,000.00 98.1% 58,846.15 98.1% 58.848.15 0.0% 0.00
2 00m0IItI0n one! E_rk 1 Is 83,520.00 83,520.00 84.3% 70,444.82 84.3% 70,444.82 0.0% 0.00
3 Pork Entry and _ Rood 1 Is 98,982.00 98,982.00 11.0% 10,859.28 0.0% 0.00 11.0% 10,859.28
4 SIIaUtilitlos 1 Is 47,140.00 47,140.00 99.6% 42,260.83 85.3% 30,7711.26 24.4% 11,481.26
5 SIIaE_1 1 Is 170,682.00 170,682.00 21.7% 36,985.57 0.0% 0.00 21.7% 36,985.57
9 ConsIrucIion Improvements & Fumishlngs .1 Is 170,000.00 170,000.00 0.0% 0.00 0.0% 0,00 0.0% 0.00
7 In1gotIon 1 Is 102,587.00 102,587.00 59.2% 110,989.85 47.7% 48,930.82 11.5% 11.768.03
8 Undscoplng 1 Is 149,487.00 149,497.00 0.0% 0.00 0.0% 0.00 0.0% 0.00
A1 AItorI1a 1 - Sports FocIllllos '1 Is 47,298.00 47,298.00 0.0% 0.00 0.0% 0.00 0.0% 0.00
I(Z AItemet8 2 - PIoygrouncI Equipment 11s 77,859.00 77,659.00 0.0% 0.00 0.0% 0.00 0.0% 0.00
KJ AItorI1a 3 - Restroom Bulldl 11s 75,000.00 75,000,00 30.0% 22 .00 30.0% ,00 0.0% 0.00
ConInIc:I ToIaIs 1,082,345,00 302, .99 231 .as 71,084.14
Orders 110 0468.93 48 780.56 17 420.46 32,360.08
1,142,813 352,3 248 1 , .21
LESS: 10% RETENTION 35.237.56 24,l1li2.13 10,345.42
PAYMENT TOTALS 317,136.00 224,029.20 93,108.79
IPAYMENT THIS APPUCATION $93,108.79
~'\~ rd.- 01>- ~~ Contract Time
Date Contract SIart Date: 8/21102
Original Contract Days: 275
#% Adjusted ~ Days: 13
Adjusted Contract End Dote: 6/4103
1:2 . g --.:z.
Date
I
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I
/2. -, ~ 0 z, I
Date Send Pslvment to:
ConsIruction Funds Control Services
Trustee for HemI,. Engineering
1330 Arnold Drive
Suite 242
City Manager Date Martinez, CA 94553
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8..1.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER rIl
SUBJECT: CONSIDERATION OF A CONTRACT AMENDMENT FOR CONSTRUCTION
OBSERVATION SERVICES FOR THE RANCHO GRANDE PARK
PROJECT, PW-2002-G3
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the City Council authorize the Mayor to execute an arnendment to the
consultant services agreement with RRM Design Group in the amount of $15,000 for the
Rancho Grande Park Project, PW-2002-03.
FUNDING:
The FY 2002/03 Capital Improvement Program budget includes a $1,080,000 appropriation
for Rancho Grande Park construction. The Council appropriated an additional $437,500 on
July 9, 2002 from a Proposition 12 grant through the California state Parks Department. I
The total project budget includes adequate funding for this contract amendment.
DISCUSSION:
On March 28, 2000, the City Council approved a consultant services agreement with RRM
Design Group in the amount of $78,165 for the design of Rancho Grande Park, The City
Council awarded a construction contract to Herrera Engineering on July 9, 2002 and a
notice to proceed was issued on August 21, 2002. Construction is proceeding according to
schedule and the anticipated completion is June 2003.
Although the project design was performed by RRM Design Group, the City is performing
the contract administration and inspection for the construction phase of the project.
Construction observation services, however, are required by RRM Design Group to respond
to technical questions regarding the plans and specifications, review and approval of project
submittals for equipment and building materials, design changes, and periodic site visits at
the direction of the Public Works Department.
CITY COUNCIL
CONSIDERATiON OF A CONTRACT AMENDMENT FOR CONSTRUCTION
OBSERVATION SERVICES FOR THE RANCHO GRANDE PARK PROJECT,
PW-2002-03
DECEMBER 10, 2002
PAGE 2
A contract amendment for construction observation services has been prepared in the
amount of $15,000 for RRM Design Group. The services are itemized into specific cost
categories based on the estimated levels of service that may be required during the project,
Staff will direct the actual construction observation services of RRM Design Group based on
the needs of the project. Billing for the services shall be solely for the actual hours of work
performed and shall be paid at the pre-defined hourly rates included within the agreement.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendation;
. Do not approve staffs recommendation;
. Modify as appropriate and approve staffs recommendation; or
. Provide direction to staff,
Attachment:
Consultant Services Agreement, Amendment No.1
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CONSULTANT SERVICES AGREEMENT I
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AMENDMENT #1 I
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The Consultant's Services Agreement by and between the CITY OF ARROYO I
GRANDE and RRM DESIGN GROUP, dated March 23, 2000 is hereby amended this 10th
day of December, 2002, to include the scope of work in CONSULTANT'S letter, dated
September 11, 2002 attached hereto as Exhibit "A".
All other terms and conditions set forth in said Consultant Services Agreement shall
remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this amendment the
day and year first above written.
RRM DESIGN GROUP
By: See attached letter dated 9/11/2002 I
CITY OF ARROYO GRANDE
By: I
Mayor I
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rrmdesigngroupcontract.amend.1.wpd
I
~ i Exhibit A
11"'_- .
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RRM DESIGN GROUP ,
I
C)U'tiJ/~ '(;wi'le""I~'~; -p,..,eplr. ~tje9 I
September 11, 2002 I
I
Mr. Daniel C. Hernandez ,
Director of Parks and Recreation 1
City of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA 93421
Re: Rancho Grande Park Proposal- #1402520
Dear Mr. Hernandez:
It is very rewarding know that we are close to breaking ground on the long awaited Rancho Grande !
Park, We at RRM, more than ever. have a personal interest in the success of the park, and we would
very much like to see a smooth construction phase, Our experience has taught us that the success of
a project is a direct result of the attention to detail in the field. We have built a reputation by
enforcing that level of detail on the jobsite and, therefore, we encourage you to consider the
following construction observation proposal for Rancho Grande Park.
Construction Observation Services I
Based on the recently completed construction documents, we are proposing the following scope and I
fees for construction administration and observation. For the purpose of this proposal. we assume the i
City will be hiring a construction administrator or manager to coordinate efforts between RRM, the I
City inspector, and the general contractor. Please note that monitoring required by the permits from I
other agencies is not a part of these services. All of the following figures reflect our current billing I
rates, I
I
RRM will perform monthly site visits during periods of construction. These visits will include I
addressing specific issues from the contractor or the City, and review of construction progress to I
i
assure quality and conformance with the intent of the construction documents, Any necessary site i
I
visits shall also serve as the budgeted monthly visit when the coordination of tasks is feasible. I
Combining visits can be a potential savings not shown in the figures below.
I
Services will be billed on an hourly basis toward the estimated budget. The following description of
services conforms to the base bid. Additional observation tasks can be added to the contract prior to
awarding the bid to cover any bid alternate work that might be included in the contract.
I
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5tT1t Lllis Obispo. Oakda/c . HCtlIdsburg. Los Jillgefes i
3765 South Higuera Street, Suite 102 . San Luis Obispo. California 9}..j.Ol . Phone: 805/543-179-+ . Fax: 80;1;40)-40609' w,...w.rrmdesign.com I
A (:"Ii,f~"'i" C"'I'onni,,'" ~'i,t"r .\J\JII/;o",,,,y. tlrd,it,'a"'I""'''' /~rr!l ,'.I;dlll~r. RCf 'Jo,~...~. L5 "<;:';0 oldl Fa1r~T. LA .:'~H
--.-_.
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1M:.. I
Mr, Daniel Hernandez
Page 2
September 11,2002
Description of Services
Construction Administration
Following receipt of notice to proceed with the construction phase and the award of ,he general
construction contract, RRM's design team will support the City of Arroyo Grande during the
construction phase of the project. Under this task, we will also prepare and issue Supplemental
Instructions as necessary to clarify technical details, facilitate change orders, and prepare preliminary
and final punch lists,
Work Performed: RFI, CO, submittal reviews, shop drawing responses and supplemental
instructions.
On-site Pre-Construction Meeting / Program Review
RRM will attend a pre-construction meeting to kick off the park construction.
Work Performed: Attend one (l) pre-construction meeting,
Construction Observation and Site Meetings
RRM's project manager, or designated representative, will attend field observation meetings
throughout the course of construction. In the interest of cost efficiency, we will encourage meeting
consolidation by strategically scheduling meetings t() maximize productivity whenever possible, such
as meetings witl,1 City Parks Department, contractor, and any other agency representative in a single
visit.
Work Performed: Upon written request. prepare for and attend construction phase meetings in
Arroyo Grande. Prepare field notes.
Submittal Review I RFI's
RRM will review submittals, including color and finish mock-up for concrete work, samples for
chipped rock, structural turf, rail fence, shop drawings for group barbeque and bridge, and site
furnishing catalogue cut sheets. RRM will address requests for information regarding our scope of
the construction documents, including phone calls, sketches, and correspondence. and shall
coordinate with the general contractor regarding changes in horizontal and vertical alignment of
paths, stairs, or other elements.
Work Performed: A$ described above.
Site Preparation
RRM will observe the preparation of ground surface for grading, including clearing, grubbing and
utility location. and abandonment in accordance with the specifications soils engineering
investigation.
Work Performed: Two (2) site visits for site preparation work described above. I
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Mr. Daniel Hernandez
Page 3
September 11, 2002
Grading and Drainage
RRM will be on site to observe site grading, including monitoring confonnance to quantities of cut
and fill. drainage, drainage inlets, structures, and key ways at slopes are in accordance with the plans.
specifications, and the soils engineering investigation.
Work Perfonned: Three (3) site visits to observe grading and drainage work described above.
Utilities and Trenching
RRM will observe the preparation of all on-site utility trenches, and installation of water lines, sewer
lines, electrical conduit, and irrigation sleeving, including all points of connection at City utilities.
Work Perfonned: Three (3) site visits to observe utility work described above.
Horizontal / Vertical Control & Construction Staking
RRM will assist in observing the survey efforts and checking that horizontal and vertical field staking
are in accordance with the plans.
Work Perfonned: One (1) site visit to observe survey and staking work described abOve.
Hardscape Layout, Patterns & Finishes
RRM will provide assistance and observe the layout of hardscape features such as concrete flat work,
retaining walls, seat walls, barbeque, bridge, steps, ramps, fences, curbs, and mow strips are properly
represented per'. plans and specifications, Also included would be concrete score patterns and
finishes. RRM will observe all locations of tree wells and planters making sure they are in
accordance with the plans,
Work Perfonned: Three (3) site visits to observe to observe layout of features described above.
Site Furnishings
RRM will provide assistance and observe the location and placement of all catalog items included in
the contract such as light standards, bollards, bike bollards, grills, drinking fountain, and signs.
Work Perfonned: Two (2) site visits to observe to observe layout of furnishings described
above.
Irrigation / Planting Submittals & Observations
RRM will review soil testing and amendment recommendations, plant material and hydroseed
samples, and sample placement. RRM will participate in a pre-final and final observation of the
irrigation and planting to identify punch list items. These tasks include site visits to conduct pre-final
and final observations, including pressure testing and installation of controllers, wire. mainline,
lateral line, and sprinkler installation and coverage testing.
Work Performed: Four (4) site visits to observe to observe irrigation and planting work
described above,
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Mr. Daniel Hernandez
Page 4
September 11.2002
Record Drawings
The RRM team wilI prepare one (1) set of Record Drawings from contractor supplied as-built
drawings reflecting aU changes or deviations from the plans that occurred during construction.
Grading and drainage plans wilI be field verified, certified by the project civil engineer, and !
processed through the City of Arroyo Grande Public Works Department as "As-Built" drawings.
Deliverables: One (1) set of record drawings.
Project Management I
The RRM team's project manager wilI coordinate with the City of Arroyo Grande as necessary !
throughout the park con~truction, This task also includes project management activities that will
likely take place in order to fully support the City as we move the project through construction.
Work Performed: Memos, meeting minutes, and general correspondence for document control,
compiled in a three-ring binder located in our office and available for access
by the City of Arroyo Grande. ,
l
Project Pre-FiMI and Final Observation I
RRM will participate in the overall project pre-final and final observations to identify punch-list
items.
Work Performed: Total (2) site visits, one (1) for pre-final walk through and (1) for final walk
through.
Total Fee: (not to exceed) $15,000.00
Reimbursable Expenses
This scope item includes aU reimbursable expenses for such things as mileage, lodging, blueprinting,
document reproduction, per diem, photography, phone and fax expenses, and wiU be billed on a cost
plus 10% basis.
Limitation of Scope
Please note that the tasks to be perfonned by the RRM team are limited purely to those outlined
above. The fixed fees and hourly rates are valid for one (1) calendar year after the contract is
executed, providing the contract is executed no later than September 29, 2002. This scope excludes
the following:
. Special Environmentalist Studies
. Environmental Impact Reports
. Pennitting Assistance
. Agency or Interest Group Meetings I Presentations
. Bid Alternate Work
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Mr, Daniel Hernandez
Page 5
September 11, 2002
Any additional services that RRM Design Group is asked to perform over and above the
described tasks will be billed on a negotiated and Agency approved fixed fee or hourly basis as
additional services.
I hope you find the submittal of this proposal to be useful and responsive to your needs, We
appreciate the opportunity to assist in the construction phase and look forward to the ground breaking
of Rancho Grande Park. Please sign and return one set to us for our record. Also. please let me
know if I can help clarify any portion of this proposal or answer questions you may have.
Sincerely,
RRM DESIGN GROUP
&.-~
Landscape Architect
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8.k. I
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER /ft
SUBJECT: CONSIDERATION OF AWARD OF CONTRACT FOR THE SPRUCE AND
CEDAR STREETS SIDEWALK PROJECT, PW-2002-05
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the City Council:
A. award a construction contract for the Spruce and Cedar Streets Sidewalk Project to
Maino Construction Company, Inc, in the amount of $90,481 ,00;
B. authorize the City Manager to approve change orders not to exceed the
contingency of $9,048.00 for use only if needed for unanticipated costs during the
construction phase ofthe project (total construction costs = $90,481 ,00 + $9,048.00
= $99,481.00);
C. accept grant deeds from five property owners on Spruce Street; and,
D. direct staff to issue the Notice of Award and Notice to Proceed with other necessary
contract documents.
FUNDING:
The City secured $143,500 ($73,500 for Spruce Street and $70,000 for Cedar Spruce
Street) of Community Development Block Grant (CDBG) funds for this project.
DISCUSSION:
On November 12, 2002, the City Council directed staff to solicit bids for the Spruce and
Cedar Streets Sidewalk Project. On December 3, 2002, four bids were publicly opened for
the project and ranked by the total bid price (base bid + three additive alternates). The
lowest responsive bidder, Maino Construction Company, Inc" submitted a total bid price of
$109,375.15 (see Attachment 1), The bid has been verified for accuracy and found to be
in compliance with the contract specifications. Due to the limited CDBG funds available,
staff recommends award of a contract to Maino Construction Company, Inc, in the amount
of $90,481,00 which includes the base bid ($83,363,00) and additive Altemate No. 1
($7,118.00).
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CITY COUNCIL
CONSIDERATION OF AWARD OF CONTRACT FOR SPRUCE AND CEDAR STREETS
SIDEWALK PROJECT, PW-2002-G5
DECEMBER 10, 2002
PAGE 2
This project will construct curb, gutter and sidewalk in front of seven properties on Spruce
Street, between Poplar Street and Ash Street; and on Cedar Street, between Spruce Street
and Aspen Street.
However, there were not enough CDBG funds available to install curb, gutter and sidewalk
in front of every property on Spruce and Cedar Streets. The plans and specifications
included bid additive alternates to allow the City to add three additional properties to the
construction contract, one-by-one, in the event bids came in below the engineer's estimate
and there are remaining CDBG funds. Based on the bid received by Maino Construction
Company, Inc., it is recommended that Alternate No.1 be included in the construction
contract,
A segment of the project requires right-of-way dedication from five property owners on
Spruce Street. Staff has received all five grant deeds and requests that Council accept
and authorize recordation of the grant deeds. The grant deeds were provided by the five
property owners with the understanding that the City would complete the improvements,
These are available for review in the Engineering Office.
The bid of Maino Construction Company has been reviewed and it meets the requirements
of the project specifications,
The contract time for this project is estimated at 45 calendar days. Work is expected to
begin at the end of December 2002 and complete in February 2003.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
A. Approve staff's recommendations;
B. Do not approve staff's recommendations;
C, Modify as appropriate and approve staff's recommendations; or
D. Provide direction to staff.
Attachment:
1. Bid Opening Log Sheet
__.......___.u___.._ ---- - ----~--- --
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: December 3, 2002
Spruce Street and Cedar Street Sidewaiks
Engineer's Estimate - $94,000.00
BIDDER'S NAME. CITY TOTAL ALT'S TOTAL W/ALTS
Elevation General Engineering $91,267.00 $29,045.00 $120,312.00
Santa Maria
R. Burke Corporation $91,769,00 $32,434.00 $124,203.00
San Luis Obispo
V, Lopez & Sons Backhoe Service $93,100,00 $20,613.05 $113,713.05
Santa Maria
Maino Construction Company $83,363,00 $25,955.00 $109,318.00
San Luis Obispo
~ uJ d1P1JIU-..,
Kelly W tmo ,
Administrative Services Director/Deputy City Clerk
c: Director of Public Works
City Manager
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8.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: CONSIDERATION TO AWARD A CONTRACT FOR THE SCENIC
CREEKSiDE WALK - PHASE III, PROJECT PW.2002-02
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the City Council:
A. award a construction contract for the Scenic Creekside Walk, Phase III to Maino
Construction Company, Inc, in the amount of $280,704,20;
B. authorize the City Manager to approve change orders not to exceed the
contingency of $28,074.20 for use only if needed for unanticipated costs during the
construction phase of the project (total construction costs = $280,704.20 +
$28,070.42 = $308,774.66);
C. transfer $40,150 of Park Development Funds and $27,913.60 of the Downtown
Parking Fund into the Scenic Creekside Walk, Phase III project; and,
D, direct staff to issue the Notice of Award and Notice to Proceed with other necessary
contract documents.
FUNDING: !
The City secured approximately $300,000 of grant funds ($140,000 of State Transportation
Improvement Program (STIP) funds, $125,000 of Transportation Enhancement (TE) funds,
and $34,636 of Urban State Highway Account (SHA) funds) to be used for the design and
construction of the project.
Following receipt and analysis of the project bids, a $27,913,60 transfer is requested from
the Downtown Parking Fund to cover the actual bid price received to slurry seal the parking
lot. This amount has been reviewed and approved by the Downtown Parking Advisory
Board. Anticipated FY 2002-03 end of year fund balance is $52,001, This $27,913.60
appropriation would bring the Fund balance to $24,087.40,
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BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: December 3, 2002
Scenic Creekside Walk Through the Historic Village
Engineer's Estimate. $219,000
BIDDER'S NAME. CITY TOTAL AL T #1 TOTAL W/ALT
V. Lopez & Sons Backhoe Service $383,524,00 $7,644.00 $391,168.00
Santa Maria
Elevation General Engineering $315,128.50 $6,425.00 $321,553,50
Santa Maria
R. Burke Corporation $281,355.50 $9,600.00 $290,955,50
San Luis Obispo
A.J. Diani Construction Co, $343,798.00 $9,100.00 $352,898.00
Santa Maria
,
Sansone Company $312,504.27 $10,928,00 $323,423,27
San Luis Obispo
Vemon Edwards Constructors $314,948.00 $7,800.00 $322,748.00
Nipomo
Maino Construction Company $268,204.20 $12,500.00 $280,704,20
San Luis Obispo
Wysong Construction Co, $319,893.00 $9,390,00 $329,283,00
Atascadero
~/~^-'-
Kelly etm .
Administrative Services Director/Deputy City Clerk
c: Director of Public Works
City Manager
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I.m.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER hi
SUBJECT: CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL
SUPPORTiNG THE ALLOCATION OF PROPOSITION 50 FUNDS
DATE: DECEMBER 10, 2002
RECOMMENDATiON:
It is recommended the Council adopt the attached resolution supporting the allocation of
Proposition 50 Funds.
FUNDING:
Proposition 50 provides for $3.44 billion in general obligation bonds for various water
related programs. The proposition includes a set aside of $525 million for allocations
amongst specified counties, including $15 million for the County of San Luis Obispo.
Based on the proposed ranking of countywide projects, the City will potentially receive $1.2
million for the Reservoir No. 1 Replacement project.
BACKGROUND:
On November 5, 2002 voters approved Proposition 50, the water quality, supply and safe
drinking water and coastal wetlands purchase and protection initiative. The measure
allows the State to sell $3.44 billion in general allocation bonds for expenditures by various
agencies and for loans and grants to local agencies and nonprofit associations,
Proposition 50 includes a set aside of $525 million for allocation amongst specified
counties, including an estimated $15 million for the County of San Luis Obispo.
Rep~esentatives from 25 local agencies countywide have held a series of meetings to
agree on proposed projects in order to increase the County's competitiveness for this
funding. A variety of water, wastewater, drainage and land use projects were considered.
Staff submitted the Reservoir 1 Replacement project for consideration. The projects were
evaluated and ranked by each agency, forming four project lists. List A and B provide
funding for the Los Osos Wastewater project and a minimum of $300,000 for each agericy.
List C allocates the balance of the $15 million and List D provides for projects if additional
funds are available up to $18 million.
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CiTY COUNCIL
CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL
SUPPORTING THE ALLOCATION OF PROPOSITION 50 FUNDS
DECEMBER 10, 2002
PAGE 2
The Reservoir 1 Replacement Project was ranked fourth among the competitive projects.
If the recommended list is approved by the State, the City will receive $1.2 million of the
$2.4 million estimated cost for the project.
Each participant has been asked to formally approve the funding recommendations in
order to demonstrate the consensus among all the jurisdictions. Therefore, it is
recomm~nded the Council approve a resolution supporting the allocation of Proposition
50 funds for projects in San Luis Obispo County, which will be forwarded to State
representatives for this area.
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AL TERNA TIVES [
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The following alternatives are provided for the Council's consideration: I
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- Approve staff's recommendation; I
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- Do not approve staff's recommendation; I
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- Modify as appropriate and approve staff's recommendation; or I
- Provide direction to staff. I
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RESOLUTiON NO. I
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE SUPPORTING THE ALLOCATION OF
PROPOSITION 50 FUNDS ,
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WHEREAS, the California electorate approved Proposition 50 on November 5, 2002;
WHEREAS, Proposition 50 includes a set aside of $525 million for allocation amongst
specified Counties including $1.2 million for the City of Arroyo Grande;
WHEREAS, representatives from twenty five local agencies have proposed to allocate this
$15 million set aside to meet the water, wastewater, drainage and open space needs of
San Luis Obispo County as detailed in the attached worksheet;
WHEREAS, City of Arroyo Grande concurs with the proposed allocation and wishes to
encourage the California Legislature to award the $15 million San Luis Obispo County set
aside for as proposed.
NOW, THEREFORE BE IT RESOLVED that the City Council ofthe City of Arroyo Grande
does hereby approve the following actions:
1. Supports allocation of the $15 million San Luis Obispo County set aside as detailed
on the attached worksheet.
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2. Respectfully requests that Assembly Member Maldonado and Senator Bruce
McPherson work to secure the specific line items appropriation of the $15 million
San Luis Obispo County set aside as detailed on the attached worksheet.
On motion of Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2002.
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RESOLUTION NO. I
PAGE 2
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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.. __ SAN LUIS .oBISP.o PR.oP.oSITI.oN 50 FUNDING
.- -..-- m__.' LIST A -------- .
AGENCY"'. ---- - PR.oJECT ------r---AM.oUNT
"'---"------ -..~~,. . .- -.----!
~o_s..'Osos_CSD __ ... __ ; Los .osos Wastewater Project'--- -- j' $2,700,000
.______ ._ LIST A SUBT.oTAL.1 $2,700,000
LIST B
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AGENCY. PR.oJECT - AM.oUNT
",ii1~rican-~nd Conservancy ._JMolinari Ranch Acquisition-- .-- --'---$300:0()0
<::I!i.of Arr~'fE Grande _ Resevoir NO.1 Replacement Project- $300,000
c:i!Y_of AI<3~~dero________ . .,Atascadero Lake Water Quality . ----- $300,000
Avil1j Beach CSD _ ____.. __ ._ _~Water System Master Plan & System Rehabilitation --=_ =~=_ $300,000
c:ambria<:;SD _. ..___ ... _ . ____ . J Molinari Ranch .open Space & Watershed Protection Project ! $300,000
C:<lYllc~~<lnital)'.DJ.s.t~~~___.___ !pump Station NO.2 Relocation/Force Main Replacement .... . , . $300,000
c:~ntral C~.<I.st ~aJmon ~nhall<:E!me~_Tally Ho Creek Restoration Project . --- --- $300,000
c:()ast~San Lu.Js.~CD _._'Los Berros Creek Flood Plain Restoration Project '..l $300,000
<::i!Y~f Gr.<>".erBeach I Groundwater Infiltration $300,000
!:feri.tage Ranch CSD : Alternative \Nater Supply Projects (s) -;--$300,000"
Los .osos CSD I Los .osos Wastewater Project - $300000
._.__ _____.u_.____ ________~__ .________ --_, - --- -.--- .
I Programatic Funding for the Retirement of Developmental Potential on --. ... - .. -. . .-. .
:Remainlng Privately Held Undeveloped Natural Shoreline Within Morro Bay
Morro Estuary Greenbelt Alliance : Estuary $300 000
__ I _~_ 1
City of Morro Bay i DeSai Energy Recovery , $300,000
Nipomo CSD.. ' InnerTie w/Santa Maria i $300,000
City of Pa.!!>.. RobJ~ I Alternative Disposal of Wastewater Discharae ! $300,000
City of PismoBeach 'Wastewater Treatment Plant Flood Protection I $300,000
parlSan Luis Harbor District . Storm Water Pollution and Flood Control Project $300,000
5an-Migue'-~.so----. IWater Systems Rehabilitation --j $300,000
.san Sjmeon CSD . i Recycled Water Project $300,000
City_of San_~uis .obispo __ 'Mid Higuera Bypass Channel ---L $300,000"
SL.o Co Flood Control & Water Cons District ; Disenfection/Disenfectants B.y Products Rule Compliance I $300,000
S05[.o County Sanitalion District . .. Water Recycling Project - $300,000
5[0' ~:a.:~s,_6ien ~pacEO.and Trails Found . Santa Lucia Wilderness Expansion I $300,000
Templeton CSD . Wastewater Disposal System/Silva Water Well Replacement - $300,000
l-empjeton_9SD_=-:- ~~::::.=--=_====. - .W..ast~water-Disposal System:Meadowbrook WWTP .-----c- $3001'00
__" __..._ __n..____ .___. ..._______ LIST B SUBT.oTALI $7,500,000
LIST A + B SUBT.oTALI $10,200,000
.- === =.:.=-=--===--- -=_____--- LIST C I
_______._. ___.AGENCY.. I PROJECT i AMOUNT
San Simeon CSDIWater Master Plan and Water Tank Replacement I $150,000 I
San Simeon CSD ___.__.Correct Water System Deficiencies $200,000 I
City of Pismo_Beach . .jWastewater Treatment Plant Flood Protection $600,000 I
City of Arroyo Grande 'i Resevoir NO.1 Replacement Project ---L~~Q()..()O() I
SLO Co Flood Control & Water Cons District i Disenfection/Disenfectants By Products RUle Compliance I $700,000
Cayucos Sanitary District I Pump Station No.2 Relocation/Force Main Replacement . _ ! $400,000 I
So SL.o County Sanitaiton District _ !Water Recycling Project \ $100,000
City of Atascadero ! Atascadero Lake Water Quality . .. , $250,000 I'
Te'll.pleton C::;D _ 'Water Storage and Pressure System Upgrade i $1,000,000
City of Paso Robles ;SWMP I $300,000 ,
F'~~_San Luis Harbor District _. . Storm Water Pollution and Flood Control Proiect j $200,000 I
LIST C SUBTOTAL I $4.800,000 I
---. LIST A, B, c, SUBT.oTALI $15,000,000 I
~.._' ____..__~____ I '
LISTD . i
_._________.' ___~_..~..__.._..~_. __4 .-. r
AGENCY PROJECT AMOUNT i
.____ .'~_ __nO __.._____ _~__~._ -----,~.-- I
American Land Conservancy Molinari Ranch Acquisition $200,000 i
_.__.______'..._____. .__,_,.,______ _ ______...___ __'n ,._._______ - ------- --------~ I
C_ambriCi CSD .___. . _' _____ ___. IMoJ~n!!Ii.'3!!nch .open Space &.lNater~hed Protection Project. ._ $600,000 :
City of San Luis .obispo . Ahearn Property Acquisition .. . $400,0Q.() i
ciiiof~ari Luis.obispc'-- -. . u - ---: rV1odiftEa~s an,! PlaY.9roullds to~lJ.se '3~cyclecl Wa~er - ---$300,000 i
c;ll)' O.f~an.. L. uis .o...biSPO .___.' _ _. ..\/Vater E~~ient Washing Machine..Rebate program_. _ _ ~.- ~50,000 I
City of ~orro Bay_ u___ _u _[)eSa! Energy Recovery_----- $100,000
iIIlpom-o CSD .. . . . ,lnnerTie w/Santa Maria , $1,350,000 !
~===-. -~ --~-... ==.:=": LIST A, B, c~~~~~:~~~~1 $~::~~:~~~
--.'--"" -" -
8.n.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.1 (FINAL), NOTICE OF
COMPLETION, AND RELEASE OF RETENTION FOR THE TALLY HO
CREEK FLOOD BARRIER PROJECT, PW-2002-06,
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the City Council:
A. authorize Progress Payment No. 1 in the amount of $22,392.00 to D-KAL Engineering
for the Tally Ho Creek Flood Barrier Project;
B. direct staff to file a Notice of Completion; and,
C. authorize the release of the retention of $2,488.00, thirty-five (35) days after the Notice
of completion has been recorded, if no liens have been filed.
FUNDING:
The City utilized securities posted by the developer of the Village Glen project to fund the
total amount of the contract.
DISCUSSION:
The City received an application for Progress Payment No, 1 from D-KAL Engineering for
work completed through November 7, 2002. Staff has determined that D-KAL Engineering
has completed all items of work on the project in accordance with the plans and
specifications. The final contract amount is $24,880.00, Deducting the 10% retention
($2,488.00) provides a balance due D-Kal for this progress payment of $22,392.00.
Staff is recommending the release of the 10% retention ($2,488.00) to D-KAL Engineering
thirty-five (35) days after the Notice of Completion has been recorded, if no liens are filed,
The contractor completed all of the items of work including the installation of the wood
channel barrier with no adjustments to the original contract amount.
-..- --- -_.._~
CITY COUNCIL
TALLYHO CREEK FLOOD BARRIER PROJECT
DECEMBER 10, 2002
PAGE 2 I
I
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Modify as appropriate and approve staff's recommendations; or
. Provide direction to staff,
Attachments:
Application for Progress Payment No.1 (Final)
Notice of Completion
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- - - -"-..-
City of
Arroyo Grande Public Works Department
Application for Progress Payment
Contract Name: Tally Ho Sediment Removal and Flood Barrier
Contract No: PW-2002-06
Progress Payment No: 1
City Account No: 350-5408-7701
Payment Date: November 30, 2002
""'"""- T<<*lOo. -- "*-
,." "'" ....- - .... . ..... .... .
1 TIri>or Wd and Bonn ~N 45.25 19.005.00 '00.0% ';,005.00 0.0% 0.00 '00.0% 19.005.00
2 _ SII and Conc:roIe Rubble '10 4,400.00 4,400.00 100.0% 4,400.00 0.0% 0.00 '00.0% 4,400.00
3 SII FoncIng ~N 1.25 525.00 '00.0% 525.00 0.0% 0.00 100.0% 525.00
4 _ and RopIaco E>dotinII Fence '10 360.00 360.00 100.0% _00 0.0% 0.00 '00.0% 350.00
5 Eo\.m......\bd '10 600.00 600.00 100.0% 800.00 0.0% 0.00 '00.0% 800.00
~T_ 24.880.00 24,880.00 0.00 "'-00
C"- 0Id0Ia 0.00 0.00 0.00 0.00
EARNED TO DATE 24 880.00 24 .00 0.00 24 880.00
LESS: '0% RErEI/T1ON 2,_00 0.00 2A88.00
PAYMEHTTOTALS 22,3(12.00 0.00 22.3112.00
IPAYMENT THIS APPUCATION $22,382.001
fIlzjf!2 Contract Time
'D eonlnlCl _ DeIr. eI26I2OO2
Origlnol ConttIOt Daya: ..
Adjual8d ConttIOt Daya: 30
\.1;) -2 \-0''2- AdJu- ConttIOt End Dale: "1812C02
P Date
I!zf#~ ,~-Z-O-V-
Dale Send~ID:
D-I<II ~ng
P.O. Box 247
NIpOmo. Ca. V3444
CIty Manager Dale
--
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
P,O. BOX 550
ARROYO GRANDE, CA 93421
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter
describe.
2. The FULL NAME ofthe OWNER is: The City of Arroyo Grande
3, The FULL ADDRESS of the OWNER is: 214 East Branch Street, Arroyo Grande. California 93421
4. The NATURE OF THE INTEREST or ESTATE ofthe undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with
the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOROS in interest of the undersigned if
the property was transferred subsequent to the commencement of the work of improvements herein referred
to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED November 7, 2002
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
D-KAL Enf!ineerinf!. P.O. Box 247, Nipomo. California
9, The street address of said property is: City Drainaze Easement - Tally Ho Road to Tally Ho Creek
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of
San Luis Obispo, State of California, and is described as follows:
Tally Ho Creek Flood Barrier Proiect. 2002-06
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare underpimalty ofpeljury under the laws ofthe
State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in
the above notice; that I have read the said notice, that I know and understand the contents thereof. and the facts stated
therein are true and correct.
December 10, 2002
Don Spagnolo, PE, Director of Public Works/City Engineer Date
--...- ---
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the
City of Arroyo Grande to consider the following item: CONSIDERA nON OF
AMENDMENT TO FRANCHISE AGREEMENT WiTH CHARTER COMMUNICATIONS.
APPLICANT: City of Arroyo Grande
PROPOSAL: The Council will consider an amendment to the
Franchise Agreement with Charter Communications to
extend the term of the Agreement by three (3) years in
exchange for installation of fiber optic lines to City
facilities, at no cost to cable subscribers.
REPRESENTATIVE: City Manager
Any person affected or concerned by the proposal may submit written comments to the
Office of the City Manager before the City Council hearing, or appear and be heard in
support of or opposition to the proposal at the time of the hearing.
Any person interested in the proposal can contact the City Manager's Office at 214 E.
Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5430 during normal
business hours (8:00 a.m. to 5:00 p,m.). The proposal will be available for public
inspection at the above address, I
If you challenge an item in court, you may be limited to raising only those issues you or I
I
someone else raised at the public hearing described in this notice, or in written I
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correspondence delivered to the City Council at, or prior to, the public hearing.
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Failure of any person to receive the notice shall not constitute grounds for any court to I
!
invalidate the action of the legislative body for which the notice was given,
Date and Time of Hearing: Tuesday, December 10, 2002 at 7:00 p.m,
Piace of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
~VlU
' Jl1AOr>J-
Kelly etm re
Director of Administrative Services/Deputy City Clerk
Publish 1 time, Friday, November 29, 2002
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER *'
SUBJECT: CONSIDERATION OF AMENDMENT TO THE CABLE FRANCHISE
AGREEMENT WITH CHARTER COMMUNICATIONS
DATE: DECEMBER 10, 2002
RECOMMENDATION:
Approve the proposed amendment to the City's Cable Television Franchise Agreement
with Charter Communications, extending the term of the Agreement by three years in
exchange for the installation of a fiber optic institutional network (I-Net) connecting City
facilities, and appropriate $9,000 for the purchase of equipment to activate the network.
FUNDING:
There is no cost to the City for the amendment to the franchise agreement. In order to
activate the fiber optic network, it is estimated that it will require a one-time cost of about
$35,000 for the installation of necessary equipment. However, $26,000 of this funding
is already budgeted for other upgrades that would be necessary if the fiber optic lines
are not installed, Therefore, the true additional cost of this project is about $8,700,
which is proposed to be appropriated from the General Fund Balance, Use of the fiber I
optic lines will result in an ongoing annual savings of approximately $9,000 by reducing I
Pac Bell costs for existing communication lines, If the City were to install fiber optic I
lines itself, it would require an estimated cost of over $100,000.
DiSCUSSION:
In August of 1996, the City approved a 15-year franchise agreement with Sonic Cable to
provide the cable television system and services, In January 1998, the City also
approved a request to transfer the franchise to Charter Communications, who is the
current operator. In the franchise renewal process, conditions are established regarding
the cable system and services in exchange for permission to utilize City right-of-way for
the system over an agreed upon period of time, It also enables the City to request from
the cable operator assistance with the purchase and installation of cable related
equipment and infrastructure,
The City has been involved the last two years in completing an upgrade to the City's
computer network. The upgrade will address technical difficulties previously
experienced with the system and reduce ongoing maintenance. City staff is also
~--_...- ---...---
CITY COUNCIL
AMENDMENT TO CABLE FRANCHISE AGREEMENT
DECEMBER 10, 2002
PAGE 2
developing cost saving measures to address a projected shortfall in the FY 2002-03
budget. The proposed amendment to the City's cable franchise agreement with Charter
Communications is aimed at helping to achieve both these objectives,
As a result of negotiations over the past few months, Charter Communications has
agreed to install fiber optics linking City facilities in exchange for a 3-year extension of
the cable franchise agreement. The system is known as an I-Net or institutional
network and will provide a state-of-the-art dedicated data communications connection
for the City's computer system, It will result in two important benefits to the City. First
of all, it will significantly improve the speed and reliability of the computer network,
Secondly, it will eliminate ongoing costs for Pac Bell lines currently used for data
communications.
The timing is important because the City is in the process of making improvements to
the data communications portion of the network. The I-Net provides a much better
solution than other options under consideration. By providing an extension to the
franchise in exchange for the system, the improvements will not result in a pass-through
cost to cable subscribers, which is specified in the proposed amendment. The cable
operator will also be responsible for maintenance of the fiber optic lines. The
recommended amendment to the franchise agreement is attached for City Council
consideration. The City Council is also being asked to approve a $9,000 appropriation
for the cost of equipment to activate the system.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve the proposed Amendment to the Cable Television Franchise Agreement
and appropriate $9,000 for equipment to activate the system;
- Direct staff to renegotiate the proposed Amendment;
- Approve the proposed Agreement, but do not appropriate funding at this time;
- Do not approve the Amendment to the Agreement or appropriate funding at this
time;
- Provide direction to staff.
.-
FIRST AMENDMENT
TO
FRANCHISE AGREEMENT
This FIRST AMENDMENT TO FRANCHISE AGREEMENT is made and
entered into this of December 2002, by and between the CITY OF
ARROYO GRANDE, a municipal corporation of the State of California
(hereinafter referred to as "Grantor") and CHARTER COMMUNICATIONS, a
California Corporation (hereinafter, the "Grantee"),
WHEREAS, Grantor and Grantee's predecessor in interest, Sonic Cable
of San Luis Obispo ("Sonic"), entered into a Franchise Agreement dated
August 27, 1996 (hereinafter referred to as the "Franchise Agreement"), wherein
Sonic agreed to operate, construct, maintain and reconstruct a cable television
system within the City of Arroyo Grande; and
WHEREAS, Grantee lawfully succeeded to Sonic's interest under the
Franchise Agreement on or about January 27, 1998; and
WHEREAS, Grantor has agreed to extend the term of the Franchise
Agreement for an additional three (3) year period in exchange for the installation
by Grantee of a fiber optic institutional network (I-Net) to link City facilities as
specified by Grantor, at Grantee's sole cost and expense. ,
NOW, THEREFORE, in consideration of the mutual promises contained I
herein, the parties agree as follows:
1. Section 1.4 is amended in its entirety to read as follows:
I
1.4 Duration I
The term of the renewal shall be eighteen (18) years from the effective
date, at which time the franchise shall expire and, except as otherwise
provided herein, be of no force and effect unless renewed for an additional
period. The term shall expire on the August 27,2014. Renewal shall be in
accordance with applicable law.
2. Section 3.11 is hereby added to read in its entirety, as follows:
3.11 I-Net
Grantee, at Grantee's sole cost and expense, shall install a fiber optic
I-Net (Institutional Network), to be completed by May 1, 2003, for the sole
use by Grantor. The I-Net will consist of a minimum of a 4-count (2 pairs)
of fiber between the following locations:
----- .~-,,_.._-
First Amendment to Franchise Agreement
Page 2
From To
215 East Branch Street Fire Department, 140 Traffic Way
215 East Branch Street Police Department, 200 N, Halcyon Rd.
The I-Net will consist of a minimum of a 4-count (2 pairs) of fiber between
the following locations to support point-to-point and loop connections:
From To
215 East Branch Street Women's Club, 211 Vernon Avenue
215 East Branch Street Parks & Recreation, 1221 Ash Street
Women's Club, 211 Vernon Ave. Maintenance Yard, 1375 Ash Street
The '-Net will consist of a minimum of a 2-count (1 pair) of fiber between
the following locations to support loop connections:
From To
Maintenance Yard, 1375 Ash St. Parks & Recreation, 1221 Ash Street
The fiber strands designated for Grantor use will carry only the Grantor's
private network traffic, Breakout boxes shall be installed by Grantee in
locations specified by Grantor in advance of construction. Grantee shall
mainta.in, at Grantee's sole cost and expense, the fiber connections from
the outside plant to the point of demarcation (the point where the fiber is
terminated in the breakout box in each building) so long as Grantee
operates the Franchise. Inside wiring, connections, or end-user
equipment shall be maintained by the Grantor, at Grantor's sole cost and
expense. The I-Net facility (fiber optic cables and fiber optic distribution
electronics) will remain the property of the Grantee and its availability will
coincide with the term of the Grantee's Cable System Franchise
Agreement and future extensions. All costs and expenses associated with
Grantee's purchase, installation or maintenance of the I-Net equipment
shall be borne solely and exclusively by Grantee, and Grantee shall not
"pass through" the cost or expense of purchase, installation or
maintenance of the I-Net to cable subscribers. At any time during the
term of this Franchise Agreement, Grantor, in Grantor's sole discretion
may instruct Grantee, at Grantee's sole cost and expense, to move and
reinstall the I-Net locations at the Civic Center (215 East Branch Street) to
any location within one-half (1/2) mile,
3. Except as modified herein, the Franchise Agreement and all terms and
conditions thereof shall remain in full force and effect.
First Amendment to Franchise Agreement
Page 3
IN WITNESS WHEREOF, Grantor and Grantee have executed this
Amendment to Franchise Agreement on the day and year first set forth above.
GRANTEE:
CHARTER COMMUNICATIONS
By:
GRANTOR:
CITY OF ARROYO GRANDE
By:
Tony M. Ferrara, Mayor
ATTEST:
Kelly Wetmore, Director of
Admlnistratiye Servicesl
Deputy City Clerk
APPROVED AS TO FORM:
Timothy J. Carmel, City Attorney
10.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER &Its
SUBJECT: CONSIDERATION OF AN ORDINANCE AMENDING MUNICIPAL CODE
CHAPTER 13.24 "EXCAVATION, GRADING, EROSION AND
SEDIMENTATION CONTROL"
DATE: DECEMBER 10, 2002 I
I
I
RECOMMENDATION:
It is recommended the City Council introduce for first reading an ordinance amending
Municipal Code Chapter 13.24 "Excavation, Grading, Erosion and Sedimentation Control",
,
FUNDING:
There are no funding impacts.
\
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DISCUSSION: I
i
On September 24, 2002, the City Council directed staff to distribute a proposed ordinance i
I
amending Municipal Code Chapter 13,24 "Excavation, Grading, Erosion and Sedimentation I
Control" for a 45 day public comment period, Staff distributed copies to the Chamber of I
Commerce, the County Library, and the Home Builders Association. Staff also posted a
copy on the City's website. No public comments were received.
Municipal Code Chapter 13.24 provides standards for grading, excavation, and erosion
control for construction projects within the City. Although based on the California Building I
Code, Chapter 13.24 is tailored to address specific City requirements such as site
investigations, inspection criteria and nonconcompliance procedures.
The proposed ordinance will update Municipal Code Chapter 13.24 to incorporate erosion
and sedimentation control for new development sites and to comply with the current
version of the California Building Code, In developing the proposed code revisions, staff
reviewed a number of grading ordinances of cities throughout California. Staff also
reviewed questions and concerns raised by contractors, developers and the public that are
not currently addressed. Staff will also revise existing standard plans accordingly to
reference the best management practices and/or develop new standards as required.
I
I
CITY COUNCIL
CONSIDERATION OF AN ORDINANCE AMENDING MUNICIPAL CODE I
CHAPTER 13.24 "EXCAVATION, GRADING, EROSION AND SEDIMENTATION
I
CONTROL" I
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DECEMBER 10, 2002
PAGE 2
The key changes for the Ordinance include:
. add references to the National Pollution Discharge Elimination System (NPDES)
requirements for stormwater control incorporating Best Management Practices,
. requirements for Stormwater Pollution Prevention Plan (SWPPP) for construction
projects, and
. changes to the grading permit fee schedule to coincide with the latest version of the
California Building Code Appendix Chapter 33 entitled "Excavation and Grading"
which was recently adopted by the Council. I
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Staff incorporated comments into the ordinance offered by the Council at the September f
I
24, 2002 City Council meeting as well as comments received from the Community r
Development Director. All changes are denoted by boldfaced print. The City did not f
receive any comments during the public comment period. Therefore, staff is
recommending that the City Council approve the amended ordinance. The second reading
for approval of the ordinance is tentatively scheduled for the City Council Meeting on
January 14, 2003. The ordinance shall take effect thirty days following the second reading,
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendation;
. Do not approve staffs recommendation;
. Modify as appropriate and approve staffs recommendation; or
. Provide direction to staff,
Attachment:
1. Draft Ordinance
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. I
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I
ORDINANCE NO.
A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING ARROYO GRANDE MUNICIPAL CODE
CHAPTER 13.24 REGARDING GRADING, EXCAVATiON AND
EROSION CONTROL
WHEREAS, to update the subject code section to comply with the current version of
the California Building Code Appendix Chapter 33 entitled "Excavation and Grading";
and
WHEREAS, to update the subject code section to comply National Pollution Discharge
Elimination System (NPDES) requirements for stormwater control incorporating best
management practices.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES ORDAIN AS FOLLOWS:
SECTION 1: Sections 13.24 of the Arroyo Grande Municipal Code is hereby amended
in its entirety, all as shown in Exhibit A attached hereto and incorporated by this
reference as though set forth in full.
SECTiON 2: If any section, subsection, subdivision, paragraph, sentence, clause or .
phrase of this Ordinance or any part thereof is for any reason held to be unlawful, such
decision shall not affect the validity of the remaining portion of this Ordinance or any
part thereof. The City Council hereby declares that it would have passed each section,
subsection, subdivision, paragraph, sentence, cl;lUse, or phrase thereof, irrespective of
the fact that anyone or more section, subsection, subdivision, paragraph, sentence,
clause or phrase be declared unlawful.
SECTION 3: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
text of the proposed Ordinance shall be posted in the office of the Director of
A.Qministrative ServiceslDeputy City Clerk. Within fifteen (15) days after adoption of the I
Ordinance, the summary with the names of those City Council members voting for and
against the Ordinance shall be published again, and the Director of Administrative I
Services/Deputy City Clerk shall post a certified copy of the full text of such adopted
Ordinance. This Ordinance shall take effect and be in full force and effect thirty (30)
days after its passage. I
_.-----
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ORDINANCE NO. I
PAGE TWO I
On motion of Council Member ,seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was passed and adopted this day of ,
2002,
~
ORDINANCE NO.
PAGE THREE
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY I
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EXHIBIT "A"
Chapter 13.24 EXCAVATION, GRADING, EROSION AND SEDIMENT CONTROL
13.24.010 Purpose.
The purpose of this chapter is to safeguard life, limb and property, water quality,
safety and the public welfare by regulating and controlling grading, clearing and erosion
on private property. (Prior code 9 7-1.01)
13.24.020 Scope.
This chapter sets forth rules, regulations and minimum standards to control
excavation, grading, erosion and sediment; requires control of all existing and potential
conditions of accelerated erosion; establishes administrative procedures for issuance of
permits; and provides for approval of plans and inspections during construction and
maintenance, All activities subject to subdivision map requirements and/or building
permits shall meet these standards. (Prior code 9 7-1,02)
13.24.030 Permits required.
No person shall do any land disturbance work without first obtaining a permit
from the building official except as follows:
A. Isolated area: grading in an isolated, self-contained area if there is no danger
to private or public property;
B. Emergency work: work necessary to preserve life or property; provided,
however, that when emergency work is performed under this section, the
person performing it shall report the pertinent facts relating to the work to the
building official within fifteen (15) days after commencement of the work and
shall thereafter obtain a permit pursuant to Section 13,24.060 and perform
such work as may be determined by the building official to be reasonably
necessary to correct any erosion or conditions with a potential to cause
erosion as a result of the emergency work;
C, Excavation: an excavation which does not exceed one hundred (100) cubic
yards and is less than two feet in depth, does not create a cut slope higher
than five feet and steeper than two to one (2:1) (see Figure 2 in Section
13,24.110);
D. Fill: a fill containing only permitted materials less than one-foot deep, placed
on natural terrain slope flatter than five to one (5: 1), does nor exceed fifty (50)
cubic yards on anyone site, including stockpiles, does not alter or obstruct a
drainage course, will not be used for structural support or roadways and the
area graded or filled does not exceed eleven thousand (11,000) square feet
1
(one-quarter acre). This exemption shall not apply to a fill within a riparian
zone;
E, Basements and footings: an excavation below finished grade for basements
and footings of a building, retaining wall or other structure authorized by a
valid building permit. This shall not exempt any fill except as provided under
subsection D of this section, made with the material from such excavation or
exempt any excavation having an unsupported height greater than five feet
after the completion of such structures;
F. Cemeteries: cemetery graves;
G, Refuse disposal: refuse, individual and/or community sewage disposal sites
controlled pursuant to other regulations;
H. Wells and utilities: excavations for wells, tunnels or utilities;
I. Exploratory investigations: excavations under the direction of a soils
engineer or engineering geologist where such excavation is to be returned to
the original condition within forty-five (45) days after the start of work;
J. Clearing an area of eleven thousand (11,000) square feet (one-quarter acre)
or less on five percent slopes or less;
K. Agricultural: normal routine farming activities necessary to manage land,
crops and/or animals for food production;
L. Mining, quarrying, excavating, processing, stockpiling of rock, sand, gravel,
aggregate or clay where established and provided for by law, provided such
operations are conditioned by other permits to preclude discharge of
sediments offsite and provided such operations do not affect the lateral
support or increase the stresses or pressure upon any adjacent or contiguous
property. (Prior code 9 7-1.03)
13.24.040 Hazards. ,
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A. General. No person shall cause or allow the persistence of a condition on
any site that could cause accelerated erosion. Accelerated erosion shall be I
controlled and/or prevented by the responsible person or the property owner
by using practices outlined hereinafter as applicable. Additional measures
may be necessary, and may be specifically required by the building official
when work is on geological unstable areas, thirty (30) percent or steeper
slopes, and/or on soils with a severe erosion hazard rating by a USDA Soil
Survey. Soil sterilants that last longer than four weeks shall not be used on
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soils or slopes which may subsequently need vegetation for erosion and
sediment control.
B. Where feasible, erosion hazard problems shall be controlled no later than the
beginning of the next winter or adverse season. Hazardous Conditions,
Whenever the building official determines that any existing excavation or.
embankment or cut or fill on private property has become a hazard to life and
limb, or endangers property, or adversely affects the safety, use or stability of
a public way, drainage channel or causes significant impact on the natural
resources of the area, the owner of the property upon which the excavation,
cut or fill is located, or other person or agent in control of the property, upon
receipt of notice in writing from the building official shall, within the period
specified therein, repair or eliminate such hazard and conform with the
requirements of this chapter.
No permits of any kind shall be issued if the building official determines that
proposed construction work is hazardous to the extent described above, or
the work is subject to a major flood hazard dangerous to life or property, and
which hazard cannot be eliminated, prevented, or corrected, (Prior code 9 7-
1.04) I
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13.24.050 Definitions. I
When used in this chapter, the definitions listed hereunder shall have the
meanings as specified in this section:
"Accelerated erosion" means rapid erosion caused by human-induced alteration
of the vegetation, land surface topography or runoff patterns. Evidence of accelerated
erosion is indicated by exposed soils, active gullies, tills, sediment deposits, or slope
failures caused by human activities, including grazing promoted by human activities,
"Access and building envelope" means a delineated area within which all land
disturbances for construction of access and/or building will be confined.
"Applicant" means any person, corporation, partnership, association of any type,
public agency or any other legal entity who submits an application to the building official
for a permit pursuant to this chapter,
"Approval" means a written engineering or geological opinion concerning the
progress and completion of the work,
"As-grade" is the surface conditions extent on completion of grading.
"Bedrock" means in-place, solid rock.
3
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"Bench" means a relatively level step excavated into earth material on which fill
is to be placed.
"Best Management Practices (BMPs)" are practices, means, methods,
measures, devices, structures, vegetative plantings and/or a combination thereof
designed to safely control erosion and sediment so that construction wastes or
contaminants from construction materials, tools and equipment are prevented from
entering the storm drain system.
"Building official" means the officer or other designated authority charged with
the administration and enforcement of this code, or a duly authorized representative,
For purposes of this section, the building official shall be the Director of Public Works.
"Borrow" means earth material acquired from an off-site or other on-site location
for use in grading on a site.
"Clearing" means the removal or vegetation and debris down to bare soil by any i
method,
"Civil engineer" means a professional engineer licensed in the State of California
to practice in the field of civil works.
"Civil engineering" means the application of the knowledge of the forces of
nature, principles of mechanics and the properties of materials to the evaluation, design
and construction of civil works.
"Compaction" means the densification of earth and solids or a fill by mechanical
means.
"Development permit" means a permit issued for new land use activities,
building, grading, land clearing, subdivision, planned unit development, and/or other
project approval process administered by the City of Arroyo Grande,
"Drainage course" mean a well defined, natural or man-made channel which
conveys storm water runoff either year-round or intermittently.
"Earth material" means any rock, natural soil or fill and/or any combination
thereof.
"Engineering geologist" means a geologist experienced and knowledgeable in
engineering geology and licensed with the State of California to practice engineering
geology.
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"Engineering geology" means the application of geologic knowledge and
principles in the investigation and evaluation of naturally occurring rock and soil for use
in the design of civil works,
"Erosion" means the wearing away of the ground surface by the actions of water,
wind, ice, gravity, or a combination thereof.
"Erosion control specialist" means a person who is registered in the state or by a
professional society and is capable of preparing erosion and sediment control plans. In
the event it is the opinion of the building official such plan requires design of civil works,
the specialist must be licensed as a civil engineer in the State of California.
"Erosion hazards" means the susceptibility of a site to erode based on soils,
condition and steepness of a slope, rock type, vegetation, and other site factors.
"Erosion, sediment and runoff control planning" means the application of the
knowledge of erosion and sediment control principles and practices in the investigation
and evaluation for use in the design of civil works.
"Erosion sediment and runoff control practices" means methods, measures,
devices, structures, vegetative plantings and/or a combination thereof designed to
control erosion and sediment; to safely contain and/or dispose of storm water runoff;
and to stabilize soils and slopes,
"Excavation" means the mechanical removal of earth materials.
"Fill" means the deposit of permitted materials by artificial means.
"Grade" means the vertical location of the ground surface,
1, "Existing grade" means the grade prior to grading,
2. "Rough grade" means an approximate elevation of the ground surface
conforming to the approved plan.
3, "Finished grade" means the final grade or surface conditions of the site which
conforms to the approved plan.
"Grading" means any excavation, filling, leveling, or combination thereof
(excludes stripping and/or clearing).
"Key" means a designed, compacted fill placed in a trench excavated in earth
material beneath the toe of a proposed fill slope.
NPDES" means National Pollution Discharge Elimination System, the
national program for controlling discharges under the Federal Clean Water Act.
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"Land disturbance" means clearing, stripping, grading or other
manipulation of the natural terrain by manual and/or mechanical means.
"One hundred (100) year storm" means a storm with such intensity and duration
that its magnitude would only be exceeded on the average once every one hundred
(100) years.
"Owner" means the person or persons shown in the county recorder's office as
owner of property.
"Permittee" means the owner, contractor, or any person undertaking land
disturbance activities upon a site pursuant to a permit granted by the building official
authorizing performance of a specified activity,
"Runoff" means the passage of surface water over ground surface.
"Sediment" means eroded earth material that is carried and/or deposited by
water, wind, gravity or ice and is a major source of water pollution.
"Site" means a lot or parcel of land or contiguous combination thereof, where
land disturbance including erosion control, clearing, grading, or construction are
performed, permitted, or proposed,
"Slope" means an inclined ground surface, the inclination of which is expressed
as a ratio of horizontal distance to vertical distance.
"Soil" means naturally occurring superficial deposits overlying bedrock.
"Soil engineer" means a civil engineer experienced and knowledgeable in the
practice of soil engineering,
"Soil engineering" means the application of the principles of soil mechanics in the
investigation, evaluation and design of civil works involving the use of earth materials
and the inspection and testing of the construction thereof,
"Stabilization" means the prevention of erosion to exposed soil.
"Start of Construction" means the first land-disturbing activity associated with a
construction project.
"Storm Water Pollution Prevention Plan" is a plan that provides for erosion
control using the specific best management practices to control sediment and erosion
on a construction site during and after construction.
6
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"Stream" means any water course as designated by a solid line or dash and
three dots symbol shown on the largest scale of United States Geological Survey map
most recently published.
"10-year storm" means a storm with such intensity and duration that its
magnitude would only be exceeded on the average once every ten years.
"Terrace" means a relatively level step constructed in the face of a graded slope
surface for drainage and maintenance purposes,
"Topsoil" means loose, pliable, organic and fertile earth materials on top of a soil
profile, usually the "A" horizons,
"Unstable soil" means soil which in the opinion of the building official, or the civil
engineer, or the soils engineer or the geologist, is not competent to support other soil or
fill, to support structures, or to satisfactorily perform the other functioning for which the
soil is intended. (Prior code 9 7-1,05)
13.24.060 Permit application, plans, specifications and reports required.
Except as exempted in Section 13,24.030 of this chapter, no person shall do,
cause, permit, aid, abet, suffer or furnish equipment or labor for any clearing, grading,
erosion or sediment control work until a permit has been obtained from the building
official by the owner(s) of the property or his or her agent. To obtain a permit, the
applicant shall first file an application therefore in writing on a form furnished by the
building official for that purpose,
A. Application. The application for a permit must include all of the following items:
1 , Application form;
2. Two sets of the site map and grading plans;
3, Two sets of the erosion and sediment control plan, where required;
4. Two sets of the soil engineering report, where required;
5. Two sets of the engineering geology report, where required;
6. Two sets of the work schedule;
7. Two sets of a vicinity map showing the location of the site in relationship to the
surrounding area's water courses, water bodies and other significant geographic
features, and roads and other significant structures;
8, Application fees as stipulated in the current issue of the Uniform Building
Code;
9. Performance bond or other acceptable security, when required,
10. Two sets of any supplementary material required by the building official.
B. Application Form, The following information is required on the application
form:
1. Name, address and telephone number of the applicant with date of
application;
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2. Names, addresses and telephone numbers of any and all contractors,
subcontractors or persons actually doing the land disturbing and land filling
activities and their respective tasks;
3. Name(s), address(s) and telephone number(s) of the person(s) responsible for
the preparation of the site map and grading plan, erosion and sediment control
plan, soil engineering and engineering geology reports;
4. Signature(s) of the owner(s) of the site or of an authorized representative.
C. Permit Issuance. The building official may require that operations and project
designs be modified if delays occur which incur weather generated problems not
considered at the time the permit was issued,
1, A separate permit shall be required for each site and cover both excavations
and fills, clearing, grading and erosion control work,
2. Approval of a permit shall require the abatement of any existing human
induced or accelerated erosion problems on the property, The building official
may seek abatement recommendation from local conservation districts,
agencies, organizations and/or associations when available. I
3. A permit shall authorize only that work which is described or illustrated on the I
approved site plans and specifications.
D. Site Map and Grading Plan, Two sets of the site map and grading plan shall
be required and shall contain all of the following information:
1. Existing and proposed topography of the site taken at a contour interval
insufficiently detailed to define the topography over the entire site;
2. Two contour intervals that extend a minimum of one hundred (100) feet off-
site, or sufficient to show on- and off-site drainage;
3. Site's property lines shown in true location with respect to the plan's
topographic information;
4. Location and graphic representation of all existing and proposed natural and
man-made drainage facilities;
5. Detailed plans of all surface and sub-surface drainage devices, walls, cribbing,
dams and other protective devices to be constructed with or as a part of the
proposed work, together with a map showing the drainage area and calculations
justifying the estimated runoff of the area served by any drain;
6. Location and graphic representation of proposed excavations and fills, of on-
site storage of soil and other earth material, and of on-site disposal;
7. Location of existing vegetation types and the location and type of vegetation to
be left undisturbed; I
8. Location of proposed final surface runoff, erosion and sediment control
practices;
9, Estimated quantity of soil or earth material in cubic yards to be excavated,
filled, stored or otherwise utilized on-site;
10. Outline of the methods to be used in clearing vegetation, and in storing and
disposing of the cleared vegetative matter;
11, Proposed sequence and schedule of excavations filling and other land
disturbing and filling activities, and soil or earth material storage and disposal;
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12. Location of any buildings or structures, including wells and sewage disposal i:
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facilities on the property where the work is to be performed, and the location of I
any buildings or structures on land of adjacent owners which are within four [
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hundred (400) feet of the property or which may be affected by the proposed ,
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grading operations;
13. . North arrow, written and graphic scales. Specifications shall contain
information covering construction and material requirements.
E. Grading Requirements. All grading in excess of five thousand (5,000) cubic
yards shall be performed in accordance with the approved grading plan prepared
by a civil engineer, and shall be designated as "engineered grading," Grading
involving less than five thousand (5,000) cubic yards shall be designated "regular
grading" unless the permittee, with the approval of the building official, chooses
to have the grading performed as "engineered grading,"
1, Engineering Grading. A civil engineer authorized by state law shall prepare i
and sign the reports, plans and specifications required in subsections D and F of i
this section. I
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2. Regular Grading. The building official may require inspection and testing by an I
approved testing agency. The testing agency's responsibility shall include, but I
need not be limited to, approval concerning the inspection of cleared areas and I
benches to receive fill, and the compaction of fills.
When the building official has cause to believe that geologic hazards may be I
involved, the regular grading operation shall be required to conform to I
engineered grading requirements.
F. Preliminary Reports, When required by the building official, each application
for a permit shall be accompanied by two sets of supporting data consisting of a
soil engirieering report, engineering geology report, erosion and sediment control I
report, and/or any other reports necessary. During grading, all necessary reports,
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compaction data, soil engineering, engineering geology and erosion and 1
sediment control recommendations, in accordance with best management l
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practices, shall be submitted to the civil engineer and the building official by the !
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soil engineer, the engineering geologist, and the erosion control specialist. I
1. The civil engineering report when required, shall include, but not be limited to:
a. Hydrological calculations of runoff for ten (10) year and one hundred (100) I
year storm frequencies and comparison of runoff without and with project; ,
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b. Inspection and approval as to establishment of lines and grades, design I
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criteria for corrective measures, including the existing and/or required safe storm I
drainage capacity outlet of channels both on and off-site; and
c. Opinions and recommendations covering adequacy of site to be developed by
the proposed grading.
2. The soil engineering report, when required, shall contain, but need not be
limited to, all the following information:
a, Data regarding the nature, distribution, strength and erodibility of existing soils; ,
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b. Data regarding the nature, distribution, strength and erodibility of soil to be I
placed on the site, if any;
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c. Conclusions and recommendations for grading procedures~ f
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d, Conclusions and recommended designs for interim soil stabilization devices I
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and measures and for permanent soil stabilization after construction is I
completed;
e, Design criteria for corrective measures when nece!sary; ,
1. Opinions and recommendations covering adequacy of sites to be developed by I
the proposed grading, I
3. The engineering geology report when required, shall contain, but need not be
limited to, the following information: ,
a, An adequate description of the geology of the site; I
b. Conclusions and recommendations regarding the effect of geologic conditions I
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on the proposed development;
c. Opinions and recommendations covering the adequacy of sites to be I
developed by the proposed grading; !
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d. Need for subdrains or other underground drainage devices. i
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4. A stormwater pollution prevention plan (SWPP) plan, when required, shall I
incorporate the best management guidelines or requirements for stormwater
management that have been defined or adopted by any federal, state, regional, I
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county and/or City agency. The plan shall contain, but need not be limited to, I
the following information: i
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a, A delineation and brief description of the practices to retain sediment on the ,
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site, including sediment basins and traps, and a schedule for their maintenance
and upkeep;
b, A delineation and brief description of the best management practices for I
surface runoff and erosion control practices to be implemented, including types
and methods of applying mulches, and a schedule for their maintenance and I
upkeep; ,
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C. A delineation and brief description of the vegetative practices to be used, i
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including types of seeds and fertilizer and their application rates, the type, I
location and extent of pre-existing and undisturbed vegetation types, and a i
schedule for maintenance and upkeep; I
d, The location of all the practices listed above shall be depicted on the grading ,
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plan, or on a separate plan at the discretion of the building official; i
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e. An estimate of the cost of implementing and maintaining all erosion and i
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sediment control practices, I
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5. Work Schedule. The applicant must submit a master work schedule showing i
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the following information: I
a. ProP9sed grading schedule; ,
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. b, Proposed schedule for installation of all best management practices for interim I
and permanent erosion and sediment control; I
c. Schedule for construction of final improvements, if any.
G. Engineered Grading. It shall be the responsibility of the civil engineer who
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prepares the approved grading plan to incorporate all recommendations from the I
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soil engineering and engineering geology, and erosion and sediment control
reports into the grading plan after approval by the building official.
H, Notification Noncompliance. If, in the course of fUlfilling their responsibility
under this chapter, the civil engineer, the soil engineer, the engineering
geologist, the erosion control specialist, or the testing agency find that the work
is not being done in conformance with this chapter or the approved grading
plans, the discrepancies shall be reported immediately in writing to the building
official. Recommendations for corrective measures, if necessary, shall be
submitted.
I. Transfer of Responsibility for Approval. If the civil engineer, the soils engineer,
the engineering geologist, the erosion control specialist, or the testing agency of
record is changed during the course of the work, the work shall be stopped until
the replacement has agreed to accept the responsibility within the area of his or
her technical competence for approval upon completion of the work.
J. Final Reports. Upon completion of the rough grading work and at the final
completion of the work, the building official may require the following reports and
drawings and supplements thereto:
1. An as-built grading plan prepared by the civil engineer, including original
ground surface elevations, as-graded ground surface elevation, lot drainage
patterns and locations and elevations of all surface and sub-surface drainage I
facilities, and providing approval that the work was done in accordance with the
final approved grading plan;
2, A soil grading report prepared by the soil engineer, including locations and
elevations of field density tests, summaries of field and laboratory tests and other
substantiating data and comments on any changes made during grading and
their effect on the recommendations made in the soil engineering investigation
report, and providing approval as to the adequacy of the site for the intended
use;
3, A geologic grading report prepared by the engineering geologist, including a
final description of the geology of the site including any new information
disclosed during the grading and the effect of same on recommendations
incorporated in the approved grading plan" and providing approval as to the
adequacy of the site for the intended use as affected by geologic factors;
4, A stormwater prevention pollution report includes a description of the
erosion, sediment and runoff control practices applied on the site, including any
new information disclosed during site development and the effect of same on
recommendations incorporated in the approved grading plan, noting any
changes required, and providing approval as to the adequacy of erosion and
sediment controls,
K. Final approval shall not be given until all work, including installation of all
drainage facilities and protective devices, all erosion and sediment control, and
vegetative measures, has been completed in accordance with the approved
plans and the required reports have been submitted,
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L. Executed contract(s) or deed restrictions requiring maintenance and upkeep of I
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final plan runoff and erosion control practices for as long as the building official
determines necessary and as approved in the erosion and sediment control plan. I
M. Variances. A request for variance from the provisions of this chapter, the
permit conditions, or the plan specifications may be approved, conditionally
approved, or denied by the building official. A request for a variance must state
in writing the provision to be varied, the proposed substitute provision, when it
would apply and its advantages.
N. Work Time Limits. The permittee shall fully perform and complete all the work
required to be done within the time limits specified. If the permittee is unable to
complete the work within the specified time prior to the expiration of the permit, a
request shall be presented in writing for an extension of time, setting forth the
reasons for the requested extension, If, in the opinion of the building official, an
extension is warranted, additional time may be granted for the completion of the
work, (Prior code 9 7-1.06)
13.24.070 Fees.
A. Plan-Checking Fee, For excavation and fill on the same site, the fee shall be
based on the volume of the excavation or fill, whichever is greater. Before accepting a
set of plans and specifications for checking, the building official shall collect a plan-
checking fee. Separate permits and fees shall apply to retaining walls or major drainage
structures as indicated elsewhere in this code. There shall be no separate charge for
standard terrace drains. erosion and sediment controls and similar facilities. The
amount of the plan-checking fee for grading plans shall be as set forth in the latest
version of the California Building Code Appendix Chapter 33 entitled "Excavation and
Grading".
The plan-checking fee for a grading permit authorizing additional work to that
under a valid permit shall be the difference between such fee paid for the original permit I
and the fee shown for the entire project.
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B. Grading Permit Fees. A fee for each grading permit shall be paid to the I
building official as set forth in the latest version of the California Building Code I
Appendix Chapter 33 entitled "Excavation and Grading". The fee for a grading
permit authorizing additional work to that under a valid permit shall be the I
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difference between the fee paid for the original permit and the fee shown for the !
entire project.
13.24.080 Bonds and securities,
The building official may require bonds in such form and amounts as may be
deemed necessary to assure that the work, if not completed in accordance with the
approved plans and specifications. will be corrected to eliminate hazardous conditions,
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In lieu of a surety bond the applicant may file a cash bond or instrument of credit with f
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the building official in an amount equal to that which would be required in the surety ,
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bond, i
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The surety bond, or in lieu thereof, less the costs of remedial work, if any, shall I
be released when the building official determines that the best management practices I
for erosion and sediment control practices have permanently stabilized the site, but not
later than eighteen (18) months after installation of all permanent erosion control
practices. (Prior code ~ 7-1.08)
13.24.090 Design standards for cuts and excayations.
Unless otherwise recommended in the soil engineering and/or engineering
geology reports approved by the building official, cuts and, excavations shall conform to
the provisions ofthis section.
A. The slope of cut surface shall be no steeper than is safe for the intended use.
Cut slopes shall be no steeper than two to one (2: 1), horizontal to vertical. Due
to individual site soils and geology, flatter and shorter slope lengths may be
required, or steeper and longer slope lengths may be allowed upon review by the
building official when he is presented with evidence that this is consistent with
the building and safety. Cut slopes shall be rounded off so as to blend in with
natural terrain,
B, Stockpiles. Stockpile material for trenches and pits shall not be adjacent to the
excavation and shall promptly be backfilled and compacted into trenches and
pits, Excavated material not needed at the site will be disposed of as approved
by the building official.
C. Vegetative Protection. All earth cuts shall be planted with temporary and
permanent vegetation or otherwise protected from the storm runoff erosion within
thirty (30) days of the completion of final erosion control and grading work,
Planting shall be watered or irrigated to establish a root system before the rainy
season, if determined necessary by the building official. (Prior code ~ 7-1.09)
13.24.100 Fills.
Unless otherwise recommended in the soil engineering and/or engineering
geology reports approved by the building official, fill shall conform to the provisions of
this section. In the absence of an approved soil engineering report, these provisions
may be waived for minor fills not intended to support structures.
A. Fill Location. Fill shall not be constructed on natural slopes steeper than two
to one (2: 1). The area beyond the toe of the fill shall be sloped for sheet overflow
or a protected drain shall be provided,
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B. Fill Slopes. The slop"e of fill surfaces can be no steeper than is safe for the
intended use. Fill slopes shall be no steeper than two to one (2:1), Due to
individual soil properties, shorter and flatter slopes may be required or steeper
and longer slopes may be allowed upon review by the building official if he or she
is presented with evidence that the deviations are consistent with stability and
safety. Fill slopes shall be rounded off so as to blend with the natural terrain,
C. Ground Preparation. Natural ground surface over which fills are planned shall
first be cleaned of all trash, vegetation, stumps, debris, noncomplying fill, and
other unsuitable materials and shall be scarified prior to the placement of the fill.
Topsoil shall be removed and stockpiled for use in final grading. Where slopes
are five to one (5: 1) or steeper and height is greater than five feet, a bench ten
(10) feet wide minimum, as determined by the soils engineer, shall be dug into
undisturbed, solid competent soil or bedrock beneath the toe of the proposed fill.
The bench must be inspected and approved by the soils engineer and/or
engineering geologist as a suitable foundation before placing fill, The area
beyond the toe of fill shall be sloped for sheet overflow or a paved drain shall be
provided.
D. Materials Permitted. Only permitted material free from tree stumps,
detrimental amounts of organic matter, trash, garbage, sod, peat and/or similar
materials shall be used. Rocks larger than twelve (12) inches in greatest
dimension shall not be used unless the method of placement is properly devised,
continuously inspected and approved by the building official. Rock disposal
areas shall be delineated on the grading plan.
The following shall also apply;
1. Rock sizes greater than twelve (12) inches in maximum dimension shall be ten
(10) feet or more below grade, measured vertically.
2. Rocks shall be placed so as to assure filling of all voids with fines,
Topsoil is to be used in the top twelve (12) inch surface layer to aid in planting
and landscaping,
E. Compaction of Fill. All fills shall be compacted to a minimum relative dry
density of ninety (90) percent as determined by ASTM D-1557-78 or UBC
Standard No, 70-1. Field density verification shall be determined in accordance
with UBC Standard No, 70-2 or by an approved equivalent. A higher relative dry
density and/or additional compaction tests may be required at any time by the
building official.
F, Vegetative Protection, All earth fills shall be planted with temporary and
permanent vegetation or otherwise protected from the effects of storm runoff
erosion within thirty (30) days of the completion of final grading, and planting
shall be watered or irrigated to establish a root system, if determined necessary
by the building official. (Prior code 9 7-1.10)
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13.24.110 Design standards for cut and fill setbacks.
The setbacks and other restrictions specified by this section are minimum and
may be increased by the building official or by the recommendation of the civil engineer,
soils engineer or engineering geologist, if necessary for safety and stability or to
prevent damage of adjacent properties from deposition or erosion, or to provide access .
for slope maintenance and drainage. Retaining walls may be used to reduce the
required setbacks when approved by the building official.
A. Setbacks From Property Lines. The tops of cuts and toes of fill slopes shall be
set back from the outer boundaries of the permit area, including slope-rights and
easements, in accordance with Figure No.1 and Table No. 70-C,
B. Design Standards for Setbacks. Setbacks between graded slopes (cut or fill)
and structures shall be provided in accordance with Figure No, 2,
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To.
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JfaIaraIorltaisbCnde
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FIGURE NO.1
TABLE NO. 70-C
REQUIRED SETBACKS FROM PERMIT AREA BOUNDARY (IN FEET)
'Additional width may be required for interceptor drain.
SETBACKS
H a b'
Under 5 0 1
5-30 H/2 H/5
Over 30 15 6
'Additional width may be required for interceptor drain.
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...or I
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..,or
.....
L Hl2ba1: n=d:OIacecd.,...... 1
FIGURE NO.2
C, Stream and Riparian Setback, Tops and toes of cut and/or filled slopes shall
be set back far enough to prevent encroachment upon streams, flood plains, or
channels, or body of standing water to provide and maintain an undisturbed
protective strip between the grading and the riparian corridor. This strip shall
have sufficient filter capacity to prevent degradation of water quality, as
determined by the erosion and sediment control specialist and approved by the
building official. If it is determined that the filter capacity of the protective strip is
insufficient, or development activity will encroach upon riparian zones, additional
setback distance and/or erosion control practices may be required,
D. Retaining Walls. Retaining walls, when keyed into stable foundations and
capable of sustaining the design loads, may be used to reduce the required cut
and fill setbacks when recommended by the civil or soils engineer, or'
engineering geologist and approved by the building official.
E. Other Restrictions and/or Minimums. Other requirements may also be
increased or relaxed upon review by the building official if he or she finds the
deviations consistent with safety and stability and to provide access for slope
maintenance and drainage, (Prior code ~ 7-1.11)
13.24.120 Design standards for drainage and terraces.
Drainage facilities and terraces shall conform to the provisions of this section
unless otherwise indicated on the approved permit and plans. To the greatest extent
possible, peak storm drainage runoff and sediment rates may not exceed pre-
development rates, If rates are substantially greater than pre-development rates, off-
site erosion, sediment and flood control improvements to the principal drainage way
may be required to handle the runoff increase or peak discharges,
A, Runoff Calculations, The approved plans shall show by table and/or
calculations the peak rate of storm runoff both before and after development.
To reduce runoff and sediment, a combination of storage and controlled
release of storm water runoff may be required.
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Calculations may be required to assure the building official that the
cumulative effects of tributary flows will not have an adverse affect upon
ultimate peak discharge through a channel due to modifications to the
channel resulting from the retarding,
B. Drainage Facilities.
1, Disturbance of natural drainage ways shall be kept to a minimum and existing
drainage courses shall not be obstructed or obliterated without mitigating
measures installed that have been approved by the building official. Grading
equipment shall not disturb cross flowing streams unless absolutely necessary
and only with prior approval from the building official. It is the responsibility of the
permittee to secure any additional permits from agencies exercising jurisdiction
over the stream.
2. Whenever a grading operation obstructs or impairs the flow of runoff in an
existing drainage course, a culvert, bridge or other suitable drainage facility
designed and acceptable to the building official shall be installed to convey the
flow past the point of impairment.
3. No construction materials or construction by-products shall be discarded in
any drainage way or riparian zone.
4, Drainage facilities, including paved, rock or vegetative channels, culverts or
pipe drains, shall be designed to safely carry existing and potential off-site runoff
from a fully developed area upstream, as well as local on-site surface and
subsurface waters to the nearest adequate drainage course designated for such
purposes by the building official and/or other appropriate jurisdiction as a safe
place to discharge such waters, Properly designed energy dissipators may be
required at the point of discharge.
5. Culvert size and materials shall be determined by the civil engineer in
accordance with standard design criteria and as approved by the building official.
Minimum diameter shall be eighteen (18) inches.
6, Cuts, fills and retaining walls shall have subsurface drainage facilities as
necessary for stability.
7. Berms, ditches, interceptor drains, or swales shall be constructed at the top of
cut and filled slopes for protection against water runoff. Paved interceptor drains
shall be installed along the top of all cut slopes where the tributary drainage area
above slopes towards the cut and has a drainage path greater than forty (40)
feet measured horizontally. Interceptor drains shall be paved with a minimum of
three inches of concrete or gunite and reinforced, They shall have a minimum
depth of twelve (12) inches and a minimum paved width of thirty (30) inches
measured horizontally across the drain, The slope of drain shall be approved by
the building official. Energy dissipators may be required by the building official. ,
~
8; A minimum five percent grade between approved storm drainage facilities i
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and all building pads, yards, roof drains and driveways is recommended. Building I
pads shall have a drainage gradient of two percent toward approved drainage I
facilities, unless waived by the building official. !
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Exception: The gradient from the building pad may be one percent if all of the
following conditions exist throughout the permit area:
a, No proposed fills are greater than ten (10) feet in maximum depth.
b, No proposed finish cut or fill slope faces have a vertical height in excess of ten
(10) feet.
c, No existing slope faces, which have a slope face steeper than ten to one
(10:1), horizontally to vertically, have a vertical height in excess often (10) feet.
C. Terraces. Terraces at least six feet in width shall be established at not more
than thirty (30) foot vertical intervals on all cut or fill slopes to control surface
drainage and debris except that where only one terrace is required, it shall be at
mid-height. For cut or fill slopes greater than sixty (60) feet and up to one
hundred twenty (120) feet in vertical height, one terrace at approximately mid-
height shall be twelve (12) feet in width. Terrace widths and spacing for cut and
fill slopes greater than one hundred twenty (120) feet in height shall be designed
by the civil engineer and approved by the building official. Suitable access shall
be provided to permit proper cleaning and maintenance,
Swales or ditches on terraces shall have a minimum gradient of five percent and
must be paved with reinforced concrete not less than three inches in thickness or
an approved equal paving. They shall have a minimum depth at the deepest
point of one foot and a minimum paved width of five feet. A single run of swale or
ditch shall not collect runoff from a tributary area exceeding thirteen thousand
(13,000) square feet (projected) without discharging into a down drain, (Prior
code ~ 7-1.12)
13.24.130 Design standards for erosion and sediment control.
During site planning, access and building envelopes should be arranged so as to
minimize disturbance of particularly erodible areas, These plans should reflect the
arrangement and specifically stipulate areas to remain undisturbed,
All streams, flood plains, channels, bodies of standing water, or other riparian
areas shall be identified and delineated on the development plans. If it is determined I
that certain development activities in or near the riparian zones would be detrimental,
those activities may be prohibited.
Exposed soil and slopes shall be protected from erosion by temporary and/or
permanent measures.
As soon as possible and feasible following completion of each stage of grading
and/or construction, all sites will be permanently stabilized by installing all required
erosion and sediment control practices to insure protection before the normal beginning
date of winter or adverse season,
A. Structures on existing slopes exceeding thirty (30) percent shall utilize pole,
step or other such foundation that does not require mayor land disturbances,
18
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B. Runoff Control. Where concentrated runoff will occur, it shall be carried in pipe
or culvert conduits or over a nonerodible surface (paved, rocked or vegetated) to
stable discharge points clearly shown on the development plans. All conduits
must have proper energy dissipators at the point of discharge when necessary to
prevent erosion.
C. Building Site Runoff, Runoff from buildings, roads, driveways and the total site
area shall be controlled by berms, swales, ditches, structures, vegetative filter
stops and/or catch basins to prevent the escape of sediment from the site.
D, Vegetative Removal. Development plans shall indicate the areas where
vegetation is to be removed and replaced within the building and access
envelopes. Vegetation removal shall be limited to that amount necessary and as
indicated on the approved development plan. The method and time shall be such
that the erosive effects are minimized,
E. Vegetative Disposal. Vegetation removed during clearing operations shall be
disposed of in a manner approved by the building official and in compliance with
all State, Federal and local laws. Burning requires a separate permit through the
Air Pollution Control District to ensure compliance with local air quality standards.
No long branches or charred pieces shall be permitted to remain.
F. Topsoil. To promote regrowth of vegetation, topsoil graded from cuts and fills
and/or secured from other sources shall be stockpiled and/or reapplied upon
completion of grading on slopes steeper than four to one (4:1). Soil stockpiles
shall be protected from erosion at all times,
G, Vegetative Protection. When needed and planned, all bare slopes and/or
disturbed areas will be planted to both temporary and permanent vegetation as
each stage of grading is completed. Sufficient temporary, rapid growing
vegetation to stabilize the soil will be used until the permanent vegetative cover
grows or matures enough to provide permanent stability.
H. Winter and/or Adverse Season Operations,
1, Land disturbance or development operations may be restricted or temporarily
halted during the normal winter or rainy season, and/or other times whenever the
building official determines that the weather, soil, slope and general site
conditions may cause serious accelerated erosion or sediment damage, either
on-site or downstream, Existing ground cover shall not be cleared, destroyed,
burned or disturbed more than fifteen (15)days prior to grading or construction
work, unless approved in advance by the building official.
2, Plans for temporary and/or permanent erosion and sediment control shall be
approved by the building official forty-five (45) days prior to October 15th all
19
approved erosion and sediment control best management practices shall be
installed by October 15th.
3. When land development work is allowed between October 15th and March 15th
the appropriate best management practices must be in place during any land
disturbance, and to all soils bared at the end of each working day, Sufficient
erosion control materials shall be kept on the site at all times to be installed
immediately by the permittee upon advent of any rainfall, winds, or other storm
event that may be expected to cause accelerated erosion.
4. All cut and fill slopes, e)<cept sand slopes or dunes, without satisfactory
vegetative cover between growing seasons shall be mulched with a minimum of
four thousand (4,000) pounds of straw or equivalent per acre of slope surface.
Mulch will be anchored to the slope by punching or tacking into the soil or with
netting installed over the mulch, Additional mulching and/or other anchoring
methods as recommended by the erosion control specialist may be required by
the building official.
5. Within ten (10) working days after seeding, fertilizing and/or mulching, when
required by the building official due to climate or drought conditions, the
permittee will commence irrigation or watering of the seeded areas or slopes and
shall continue until the rains come and/or a vegetative ground cover is
permanently established. All other erosion and sediment control practices shall
be installed prior to seeding and mulching.
6, All best management practices for erosion and sediment control practices
shall be closely monitored throughout the winter and/or rainy season and
problems corrected promptly. All erosion and/or slippage of cut and fill banks
shall be repaired by the permittee at his or her expense,
1. Dust from grading operations must be controlled, The permittee may be
required to keep adequate equipment on the grading site to prevent dust
problems.
J. Erosion Control Coordination with Project Installation.
1, All vegetative and/or structural measures required to safely discharge any
accelerated runoff generated by the project should be scheduled for installation
during the first or initial construction phase of the project.
2, Land shall be developed in units of workable size, which can be completed in
a single construction season. Best management practices for erosion and
sediment control measures shall be coordinated with a sequence of grading
operations and all appropriate best management practices shall be put in effect
prior to the commencement of the next work unit and/or winter or normal rainy
season. Prior to completion and final acceptance of the project, all erosion
control measures must be in place and all exposed bare soil shall be mulched,
fertilized and planted to a permanent vegetative cover. Native or naturalized
vegetation should be used. Upon recommendation by the erosion control
specialist, the building official may require watering of planted areas to initiate
and assure growth,
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K. Livestock, Where necessary to assure that water quality is not affected by the
keeping of livestock, vegetative buffer and/or filter strip shall be established on all
downhill sides of areas where livestock is kept. The width of the buffer strip shall
be determined by the erosion control specialist. Also, additional erosion and
sediment control practices may be required by the building official to control
runoff and pollution from the areas where livestock has destroyed and torn up
the protective vegetation.
L. Maintenance, All on-site erosion control facilities shall be properly maintained
by the owners for the life of the project so that they do not become nuisances
with stagnant water, heavy algae growth, insect breeding, odors, discarded
debris, and/or safety hazards, Vegetative maintenance required may include
mowing, fertilization, irrigation and/or reseeding. (Prior code ~ 7-1.13)
13.24.140 Inspections and compliance.
Excavation, grading, filling, clearing and erosion control work for which a
permit is required shall be subject to inspection by the building official. The
building official may require supervision, regular inspection, and special testing be
performed and certified by the civil engineer (or other professional) who prepared
the approved plan; and the civil engineer shall also be responsible for the
inspection and approval of work within his or her area of technical specialty, This
responsibility shall include, but need not be limited to, inspection and approval as
to the establishment of line, grade and drainage of the development area.
The building official may also require special supervision, inspection and
testing be done by an independent, approved testing agency to ensure
compliance with this chapter, the permittee's permit concerns, and/or in
accordance with the provisions of Sections 306 of the UBC and Section
13.24.060 of this chapter,
The building official shall inspect or provide for adequate inspection of the
project by appropriate professionals at the various states of the work requiring
approval, and at any more frequent intervals necessary to determine that
adequate control is being exercised by the professional consultants,
A. Inspections Required. The following inspections shall be required, but
not limited to:
1, Pre-site inspection to determine the suitability of the proposed project
and the existing and potential erosion and sediment hazards;
2. Periodic ongoing project operations progress, including compaction. and
special testing as may be required by the approved plan;
3. Final inspection determining compliance with terms and conditions of
this chapter and permit. Final approval shall not be given until all work,
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including installation of all drainage facilities and their protective devices
and all erosion control measures, has been completed in accordance with
the final approved plan and the required reports have been submitted.
B. Notification, The permittee shall notify the building official two working
. days prior to the beginning of the operation authorized by the permit, two
working days before the project is ready for final inspection, and one
complete working day prior to any other inspection or testing requested by
the .permittee.
C. Right of Entry. Filing for a permit under this chapter constitutes a, grant
of permission for the city to enter the permit area for the purpose of
administering this chapter from the date of the application to the.
termination of the erosion control maintenance period. If necessary, the
building official shall be supplied with a key or lock combination, or
permitted to install a city lock.
D. Notice of Violation Recordation. Whenever the building official
determines that work has not been completed in accordance with a permit
or the plans and specifications relating thereto, or whenever the building
official determines that work has been done without the required permit,
the building official may record a notice of violation, The owner(s) of the
property, as revealed by the assessment roll on which the violation is
situated, and any other person responsible for the violation shall be notified
of the recordation, if their address is available.
If the responsible party fails to act in response to written notification of the
building official, an erosion problem may be declared a public nuisance and
may be abated according to procedures in the city code. Where there is an
emergency condition of erosion or sediment damaging a waterway, marsh,
other body of water, or private or public property, the building official may
have the necessary corrective work done and then bill the responsible
party or place a lien against the offending property.
E, Additional Procedures to Remedy Unauthorized Grading Without a
Permit-Finding and Declaration, The city council finds and declares that
unauthorized grading without a permit often results in soil erosion,
drainage, visual and other destructive long-term impacts which are not
satisfactorily alleviated or corrected by the usual enforcement procedures,
such as criminal violations or judicial proceedings concerning public
nuisances, Further, such grading often causes harm unique to the graded
parcel and the properties surrounding it, and the long-term correction
measures for each such unauthorized grading requires detailed
consideration and formulation, usually after formal public hearings.
22
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1. Upon discovery of unauthorized grading without a permit, the building
official shall, where feasible, contact the owner of the property upon which
the grading occurred, and the person who did the grading. If the building
official and the owner and contractor can agree within thirty (30) days upon
a remedial program which can be accomplished in no more than ninety
(90) days, no further city action shall be required at that time. The building
official shall obtain a cash bond from the owner or contractor, payable upon
request, and a right-of-entry form signed by the owner to guarantee the
city's right to do the remedial program as agreed if not done by the owner
or contractor within the agreed time period,
2. If the building official cannot reach such a satisfactory agreement, he
shall, within thirty (30) days, submit a detailed report and recommendations
to the city manager and city council requesting the initiation of formal
council proceedings under the city's nuisance abatement ordinance to
abate the public nuisance created on the premises by the unauthorized
grading. The object of such proceedings shall be the ordering of corrective
measures, subject to the city's power to correct the problem and place a
lien upon the real property for all costs of correction. For purposes of the
nuisance abatement proceedings, the council declares that unauthorized
grading without a permit is a public nuisance, per se. (Prior code ~ 7-1.14)
23
10.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR~
SUBJECT: CONSIDERATION OF RESOLUTION APPROVING A MEMORANDUM I
OF AGREEMENT (MOA) REGARDING SPHERE OF INFLUENCE I
UPDATE AND MUNICIPAL SERVICE REVIEW I
DATE: DECEMBER 10, 2002
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RECOMMENDATION:
It is recommended the City Council adopt the attached resolution approving a
Memorandum of Agreement (MOA) between the City of Arroyo Grande and the County
of San Luis Obispo regarding LAFCO update of the City's Sphere of Influence and
Municipal Service Review or provide direction on requested changes for approval at the
January 14, 2003 City Council meeting.
FUNDING:
The costs for preparation of the Sphere of Influence Update and the Municipal Service
Review. are covered in LAFCO's annual budget. The City is not required to pay any
fees for the processing of this application, City, County and LAFCO staff time has been
expended to draft a required Memorandum of Agreement for Council and Board of
Supervisors consideration within 60 days of the Resolution of Application approved
November 12, 2002.
DISCUSSiON:
The Local Agency Formation Commission is completing an update of the Spheres of
Influence for the following jurisdictions in the "Five Cities" area: the City of Arroyo
Grande, City of Grover Beach, Oceano Community Services District, and the South San
Luis Obispo County Sanitation District. The update is required by the Cortese-Knox- ,
i
Hertzberg (CKH) Local Government Reorganization Act of 2000. The City Council I
adopted a Resolution of Application for updating and revising the City's Sphere of I
Influence on November 12, 2002, Related material was transmitted on that date
regarding the Sphere of Influence (SOl) and a Municipal Service Review (MSR) that
analyzes the service capabilities for each jurisdiction, Information was gathered,
analyzed and summarized into the nine legislative factors identified in the CKH Act.
Interviews with key staff were conducted and surveys were distributed, The documents
were released in early November and a public review and comment period extended to
CITY COUNCIL
CONSIDERATION OF RESOLUTION APPROVING A MEMORANDUM OF
AGREEMENT (MOA) REGARDING SPHERE OF INFLUENCE UPDATE AND
MUNICIPAL SERVICE REVIEW
DECEMBER 10, 2002
PAGE 2
i
January 13, 2003, A LAFCO hearing regarding the documents is scheduled to be
conducted in February 2003, The update will implement the changes to the Sphere of
Influence included in the 2001 General Plan Update and an existing developed
subdivision composed of 23 lots in Tract No. 1724, southeast of the City, surrounded on
three sides by the city limits and adjoining Sunrise Terrace Mobile Home Park and
Arroyo Village,
. Section 56425 of State Government Code regarding the MOA prescribes the required
content, including proposed Sphere of Influence boundaries, zoning regulations and
development standards that the City and County mutually will apply to the affected
areas. These generally refer to adopted City and County general plan policies, Land
Use Plans and development regulations. The MOA could be amended by mutual
agreement if these adopted documents are changed by due process. Nothing in the
MOA obligates the City to annex any of the SOl area without further approval
processes.
The only remaining City and County actions required prior to LAFCO approval of the
SOl Update and MSR report in February 2003 is acceptance of the Memorandum of
Agreement related to land use policies and subsequent studies. This MOA is expected
within 60 days of the Resolution of Application, but if changes are required, the City
Council could defer MOA approval until the January 14, 2003 meeting.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the resolution with the MOA attached as Exhibit 'A';
- Request that LAFCO and the County consider different terms or conditions
within the MOA and defer approval until January 14, 2003.
- Defer indefinitely the MOA, but this would preclude SOl Update consistent
with the General Plan.
Attachments:
1. MOA
____n
RESOLUTION NO.
A RESOLUTION OF APPROVAL OF A MEMORANDUM OF
AGREEMENT BY THE crrv COUNCIL OF THE crrv OF
ARROYO GRANDE WITH THE COUNTY OF SAN LUIS
OBISPO LOCAL AGENCY FORMATION COMMISSION
PROCEEDINGS TO UPDATE THE SPHERE OF INFLUENCE
AND MUNICIPAL SERVICE REVIEW
WHEREAS, the San. Luis Obispo Local Agency Formation Commission is required to
develop and determine the updated Sphere of Influence for the City of Arroyo Grande
pursuant to Government Code Section 56425 as part of its periodic review of Sphere of
Influence for every City and Special District et. seq. in the County of San Luis Obispo; and
WHEREAS, the City Council on November 12, 2002 approved a Resolution of Application
to the San Luis Obispo Local Agency Formation Commission to initiate proceedings for the
City of Arroyo Grande Sphere of Influence Update as authorized and in the manner
provided by the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000
(Government Code Sections 56000 et. seq.); and
WHEREAS, the CKH Act requires a Memorandum of Agreement between the City and
County within 60 days of the Resolution of Application and subsequently approved by
LAFCO as a prerequisite to Sphere of Influence Update and Municipal Service Review
Report adoption;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande I
that the Memorandum of Agreement (MOA) with the County of San Luis Obispo regarding
LAFCO proceedings to update the SOl and MSR, attached hereto as Exhibit 'A', is ,
!
approved, I
AND BE IT FURTHER RESOLVED that the Mayor is authorized to sign and submit the I
original MOA to LAFCO with a copy transmitted to the County of San Luis Obispo Board of
Supervisors for like approval.
On motion by Council Member , seconded by Council Member , and by
the following roll call vote, to wit:
AYES: I
NOES: I
I
ABSENT: I.
the foregoing Resolution was adopted this day of 2002.
RESOLUTION NO.
PAGE 2
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-----
EXHIBiT A
.
MEMORANDUM OF AGREEMENT
BETWEEN THE CITY OF ARROYO GRANDE AND
THE COUNTY OF SAN LUIS OBISPO
REGARDING THE CITY'S SPHERE OF INFLUENCE
This Agreement is entered into on this day of ,
2002, by and between the City of Arroyo Grande (hereafter "City") and the County San
Luis Obispo County (hereafter "County").
WITNESSETH
WHEREAS, the CorteselKnoxlHertzberg Act ("the Act") requires the Local
Agency Formation Commission (LAFCO) to update the Spheres of Influence for all
applicable jurisdictions in the County every five years; and
WHEREAS, a Sphere of Influence is defined by Government Code 56076 as a
plan for the probable physical boundaries and service area of a local agency, and pursuant
to Government Code 56425 has been identified by the County of San Luis Obispo and the
City of Arroyo Grande as contained in Exhibit A; and
WHEREAS. the Act further requires that a Municipal Service Review be
conducted prior to or, in conjunction with, the update of a Sphere ofInfluence and such a
Municipal Service Review has been prepared by LAFCO staff in accordance with Section
56430 of the California Government Code as a means of identifying and evaluating public
services provided by the City of Arroyo Grande and changes to the City's Spheres of
Influence; and
WHEREAS, the Act strongly encourages the City and County to reach agreement
regarding the boundaries (Exhibit A), development standards, and zoning requirements
(Exhibit B) to ensure that development within the sphere occurs in an orderly and logical
manner; and
Memorandum of Agreement Page I
City of Arroyo Grande and County of San Luis Obispo
----
WHEREAS, the City and County have reached an agreement regarding the
boundaries (Exhibit A). development standards and zoning requirements (Exhibit B); and
WHEREAS, LAFCO is required by Government Code 56425 (b) to give great
weight to this agreement in making its final determination of the city's Sphere of
Influence.
NOW, THEREFORE, the parties agree as follows:
1. The Sphere of Influence boundary contained in Exhibit A provides for the orderly
and logical growth for the City of Arroyo Grande and represents an appropriate
20-year growth boundary based on existing infonnation.
2. The development standards and zoning requirements contained in Exhibit B
provide a framework for completing updates to the General Plans of both the City
and the County for the areas in the Sphere ofInfluence.
3. The development standards and zoning requirements contained in Exhibit B are
intended to provide the City and the County with the basis for developing specific
land use policies and standards for the areas in the City of Arroyo Grande's Sphere
of Influence and do not supercede or limit the planning or environmental review
process of either jurisdiction.
Memorandum of Agreement Page 2
City of Arroyo Grande and County of San Luis Obispo
Mayor, City Council
City of Arroyo Grande
APPROVED AS TO FORM AND LEGAL EFFECf:
City Counsel
Dated:
AITEST:
City Clerk
Dated:
Memorandum of Agreement Page 3
City of Arroyo Grande and County of San Luis Obispo
--.--
Chair, Board of Supervisors
County of San Luis Obispo
APPROVED AS TO FORM AND LEGAL EFFECT:
County Counsel
Dated:
ATTEST:
County Clerk
Dated:
I
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Memorandum of Agreement Page 4
City of Arroyo Grande and County of San Luis Obispo
Exhibit A
CITY OF ARROYO GRANDE
1, Exclude from Proposed Sphere of Influence
existing SOl November -2002
I
.' - - . I
j
" i
. . I
.
i
PISMO BEACH I
,. .. I
.~l;' - I
~,. /j>.. I
It~"", . .," I
2. Add area to SOl I
itylD, (200 acres - Williams) f
. G,..'Jri';: [
".'" . I
. . .,.
.-,
-'.. ., -, -
-..-
.1, -'-I
-r- :
Area remains in
Existing SOl
(Outside User Aareement)
fA
5. Exclusion of Triangle Lot 3. Add area to SOl
OCSD requests to serve area (developed ~ to ~ acre lots)
(Coker-Ellsworth) 4, Add existing Tract 1724
_ Arroyo GrwncM City Umlb
~.m Adopted sp....... of Influence and Service Church to SOl
(Coterminous except where noted)
""~ Adopted Spite,.. or Service (only)
AdapeIId09.t!$.83~l1oeOO
Memorandum of Agreement Page 5
City of Arroyo Grande and County of San Luis Obispo
EXHIBIT B
DEVELOPMENT STANDARDS AND ZONING REQUIREMENTS
The following development standards and zoning requirements are agreed to and shall be
used by the City of Arroyo Grande and the County to develop the proposed Sphere of
Influence as described in Exhibit A and to update their General Plans. I
1. Intent. It is the intent of the County and the City to work cooperatively towards I
I
the goal of developing the agreed upon Sphere of Influence (as shown in Exhibit ,
,
I
A) in an orderly and logical manner consistent with the CorteselKnoxlHertzberg !
Act, the City and County General Plans. the California Environmental Quality Act
and any other applicable laws and regulations..
2, Interagency Cooperation. The City and the County shall work cooperatively on
planning for land use, circulation connections, agricultural land and open space
preservation by referring discretionary development projects and General Plan
Amendments within each agency's jurisdiction to the other for review and
comment prior to action on a development proposal. In particular, the County shall
consult and provide the City with opportunities to comment on projects that
propose to intensify the land use pattern along the northern boundary. The City
shall seek the County's comment regarding projects that affect unincorporated
areas surrounding the fringe area of the city, When a discretionary project
application is accepted for processing, it shall be referred immediately to the
following contact person(s) for early review and comment:
Warren Hoag, Principal Planner Rob Strong. Director
Department of Planning and Building Community Development
County Government Center 214 East Branch
San Luis Obispo, CA 93401 Arroyo Grande, CA 93420
This provision shall not supercede or terminate other methods of commenting
Memorandum of Agreement Page 6
City of Arroyo Grande and County of San Luis Obispo
-
or providing feedback regarding a proposal or project, but is meant to enhance
and increase interagency cooperation and communication.
3. Interim Development. To the extent possible, the County shall limit the
development in the Northern Arroyo Grande Fringe Area to be removed from the
City's Sphere of Influence area to what is allowed under current land use
designations. This includes compliance with the standards regarding the Residential
Rural and Residential Suburban land use categories found in the County's San Luis
Bay Area Plan.
4. City/County Shared Services, Infrastructure, and Facilities. The County and
City will evaluate the creation and implementation of various assessment and
financing mechanisms to provide for the construction and maintenance of public
improvements and services, such as; roads, Fire and Police emergency response,
utilities, recreation and trail improvements, historical and cultural parks, and
similar improvements that could serve visitors and residents of the City and the
County. Special consideration shall be given to the possible development of impact
fees that could assist the County in maintaining roads, and other transportation
infrastructure in the unincorporated area adjacent to the City where impact fees are
not currently charged,
5. Environmental Constraints, The City and the County shall base their
recommendations and decisions for the 180 acre Frederick site (already within the
City's SOl) and the 200 acre Williams site (to be added to the SOl) on an
environmental constraints analysis that studies resources such as, but not limited
to; sensitive habitats, 100 year flood plain areas. agricultural lands with class I, IT
or ill soils, open space resources, cultural resources, and areas of greater then
30% slopes, The Constraints Analysis shall be used to help prepare the Specific
Plan for these SOl areas. Further, the SOl areas shall 'be developed ina phased
manner, with the SOl area closest to the City (Fredericks) being considered first as
called for in the City's General Plan, and the Williams property being considered
Memorandum of Agreement Page 7
City of Anoyo Grande and County of San Luis Obispo
after the Frederick project receives approval and is annexed into the City.
6. Agriculture and Open Space. To the greatest extent possible, the City and the
County shall work together to preserve the agricultural and open space resources
in the SOl area. Special attention shall be given to addressing the criteria I
contained in Agricultural Policy 24 (Exhibit C) of the County's Agriculture and
I
Open Space Element. This shall be evident in the preparation of the Constraints
I
Analysis and Specific Plan. The remainder of agricultural area outside the SOl shall
not be included in the Constraints Analysis and City Specific Plan.
7. Land Uses. The proposed area being added to the SOl as described in Exhibit A
may include. but are not limited to residential, mixed-use, public facilities, visitor-
serving, agriculture uses, and/or recreational uses dependent upon the preparation
of a Specific Plan for the area,
8. General Plan Amendment. The City intends to complete pre~zoning, pre-
annexation, and any necessary pre-general plan amendment activities prior to or
concurrent with an annexation proposal being processed by LAFCO. The County
intends to complete any necessary amendments to its General Plan in the San Luis
Bay Area Plan to reflect the annexation of territory to the City of Arroyo Grande.
The County shall also consider policies for the northern part of the City/County
boundary, currently zoned Residential Suburban, that limit the intensification of
land uses in the area. The County shall consider placing the southeast portion of
the Sphere of Influence into one Planning Area, preferably the San Luis Bay
planning area,
9. Zoning Requirements/Specific Plan. A Specific Plan, which identifies land uses
within the Sphere of Influence areas, shall be prepared and adopted by the City
prior to the annexation of the property into the City, The Plan shall be prepared in
accordance with the City's General Plan and subject to environmental review
Memorandum of Agreement Page 8
City of Arroyo Grande and County of San Luis Obispo
which shall include analysis of issues related to completing the annexation. such as
a reliable and adequate water supply, sewer capacity, and other services for the
proposed project. Policies in the City's General Plan may apply to the SOl area
include, but are not limited to:
.:. Land Use #10 Utilize Conservation/Open Space, Planned Development and/or
Specific Plan districts or combining designations for areas of special site
development concerns.
.:. Land Use #11 Promote a pattern of land use that protects the integrity of
existing land uses, area resources and infrastructure and involves logical
jurisdictional boundaries with adjacent communities and the County.
.:. Land Use #12 Components of "rural setting" and "small town character" shall
be protected.
Each of the above policies have "sub-policies" that more clearly define the
elements and issues to be considered in the Specific Plan prepared for the SOl
area,
Policies in the County's Agricultural and Open Space Element that may apply to
the SOl area include. but are not limited to:
.:. Agricultural Policy #24 Conversion of Agricultural Land, which is attached to
this agreement in Exhibit C.
10, Timing of Actions. Several actions will be completed prior to the City annexing
properties located in the Sphere of Influence as shown in Exhibit A. Please note
the target dates are intended to be advisory in nature:
Memorandum of Agreement Page 9
City of Arroyo Grande and County of San Luis Obispo
_...~
Action Agency Target Date
I. Sphere of Influence Update/MSR LAFCO 2002
2. Project Referrals County and City On-going
3. Phase I-Fredericks Property
Specific Plan Preparation City of Arroyo Grande 2005-2010
Prezoning & Annexation City of Arroyo GrandeJLAFCO
2010
4. Phase 2-WiIliams Property City of Arroyo Grande
Specific Plan Preparation City of Arroyo GrandelLAFCO
Prezoning & Annexation
2005-2010
5. Other smaller sites
Annexation Request & Pre-zoning City of Arroyo Grande
Annexation Consideration LAFCO
Memorandum of Agreement Page 10
City of Arroyo Grande and County of San Luis Obispo
EXHIBIT C
COUNTY AGRICULTURE AND OPEN SPACE POUCY #24
Memorandum of Agreement Page 11
City of Arroyo Grande and County of San Luis Obispo
~_...-
AGP24: Conversion of Agricultural Land.
a. Distourage the conversion of agricultural lands to non-agricultural uses
through the following actions:
I. Work in cooperation with the incorporated cities, service districts,
school districts, the County Department .of Agriculture, the
Agricultur81 Liaison Board, Farm ,Bureau, and aft'ec:ted community
advisory groups to establish urban service and urban reserve lines and
village reserve lines that Will protect agricultural land and wUl stabilize
agriculture at the urban fringe.
2. Establisb clear criteria in this plan and the Land Use Element for
changing the designation of land from Agriculture to non-agricultural
designations.
3. Avoid land redesignation (rezoning) that would create new rural
l'esidenti81 development outside the urban and VI'Uage reserve lines.
4. Avoid locating new public facilities outside urban and village reserve
lines unless they sene a rur81 function or there is no feasible
8ltemative location within the urban and village reserve lines.
Discussion: The purpose of this policy is twofold: to protect agricuIturalland at the urban
fringe by limiting the expansion of urban development: and to discourage urban/suburban
sprawl by preventing "leapfrog" development into the agricultural areas of the county.
Agricultural land is often converted to other uses for a variety of reasons, including: urban
growth pressures, rising land values and speculation, competition between urban and
agricultural uses, the desirability of large-lot IUraI homesites, subdivision of agricultural
propenies into parcels too small to sustain agricultural uses, piecemeal LUE Amnodments
to non-agricultural land use categories, and a lack of policies that clearly ddine under
what circumstances agricultural lands should be converted to other uses and land use
designations in the general plan. This conversion of agricu1turalland has the potential to
seriously erode the long-term protection of agricultural resources.
Even with the strong Williamson Act program in the county, there has been pressure to
convcn agricultural lands to other non-agricultural uses. Since adoption of the LUE in
1980, over 3,000 acres of land have been rezoned from the Agriculture category to non-
agricultural land use categories in the 1DIincorporated areas of the county.
Statistics from the state Department of Conservation's farmland mapping program show.
that in the period between 1984 and 1995 (the last year for which statistics are available).
there was an overall decrease in agricultural land of about 14,800 acres. Tbcrc was a net
THE AGRICULTURE ELEMENT 2-50 AGRICULTURE &. OPEN SPACE ELEMENT
AG&.OS _ CHAP2
increase of Prime Farmland due to intensification (primarily irrigated vine)1ards); however,
the net acreage of Fannland of Statewide Importance also declined by 783 acres.
The LUE contains a number of general goals that focus on the environment, distribution
of land uses, phasing of urban development, and the provision of public services and
facilities. Consistent with those goals, specific criteria should be developed for when it
may be appropriate to convert agricultural lands to other uses. The criteria should
include, but not necessarily be limited to, the following:
... Do not expand existing urban or village areas until such areas arc largely built-out,
or untiJ such time as additional land is needed to accommodate necessary uses or
services that cannot otherwise be accommodated wi1hin the existing urban or
village area.
... Urban or village expansion should occur only where contiguous to an existing
urban/village reserve line, as shown in the concept diagram in Figure 2-5, or
where an entirely new urban or village area is needed in order to direct
development away from surrounding agricultural or open space resources.
... Where urban expansion is to occur, it shall be annexed to an incorporated city or
an existing community services district/county service area. The annexation shaU
occur only where the clustered development from rural property is to be located
adjacent to the urban area, or when higher density development is to occur and
where such development is consistent with resource and service capabilities and
orderly extension of urban services,
.. Where agricultural land is proposed for conversion to urban/suburban uses, give
consideration to the protection of agricultural lands in the following priority order:
row crop terrain and soils, specialty crops and forage lands, dry fann lands, and
rangelands for grazing.
AGRICULTURE & OPEN SPACE ELEMENT 2-51 TIm AGRICULTURE ELEMENT
AG&OS _ CHAP2
10.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR Rs;,.
SUBJECT: CONSIDERATION OF STATUS REPORT ON VILLAGE ARE BILLBOARD
SIGN
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the Council receive and file this report regarding City initiated investigation
of billboard conformity status,
FUNDiNG:
No fiscal impact at this time,
DISCUSSION:
Per City Council direction, the purpose of this report is to provide a summary and status
report on the City's efforts to remove or relocate the existing billboard in the Village area. I
Approximately one year ago in response to public complaints and concerns regarding an
existing double-faced billboard, located on West Branch Street near Traffic Way at the
westem gateway to the historic Village commercial area, staff contacted Viacom Outdoor -
the sign company leasing the location. At that time the City Council indicated its interest and
intent to enforce the removal of an illegal sign or abatement of legally nonconforming off-
premise sign, called "billboards" and seek cooperation of the property owner and sign
company,
Billboards are not permitted in the existing commercial zones of the City. Although the
property owner at 145 West Branch Street was cooperative, the sign company has not
provided necessary information for the City to determine legal nonconformity. Staff met
several times with sign company representatives to discuss the non-conformity issue and a
possible alternative proposal to relocate the same sign structure to a more acceptable
commercial location for all or part of the remainder of the existing lease term ending in 2011,
as encouraged by State law, Despite repeated requests, the sign company has not been
cooperative in providing the City with information regarding the legal status of the billboard or
in considering alternatives proposals, The sign company indicated they would consider
relocation subject to acceptable long term or permanent lease and additional compensation
for increased costs of relocation.
----- -----
CITY COUNCiL I
VILLAGE AREA BILLBOARD RELOCATION OR REMOVAL I
I
DECEMBER 10, 2002
PAGE 2
The City's zoning ordinances have not permitted off-premise signs, called billboards, since
1962, but the existing structure apparently was erected before the freeway was constructed
in the 1950's, Traffic Way and Branch Street were both State highway routes. Until 1978,
communities that wanted to abate a legally nonconforming billboard could choose any
constitutional means to do so, including amortization periods to allow sign companies a
reasonable grace period to recoup their investment and make a profit. After 1978, the
Federal Highway Beautification Act and State Business and Professions Code were
amended to require public agencies to pay cash compensation for billboard removal. These
amendments instead encourage local agencies and display owners to enter into relocation
agreements that allow replacement without expenditure of public funds.
The City will continue to cooperate with the affected property owner and the sign company if
it reconsiders either voluntary negotiation for an acceptable relocation agreement or providing
information to enable City Council consideration of appropriate compensation for removal
prior to expiration of the existing lease.
ALTERNATIVES:
The following alternatives are provided for Council consideration:
- Receive and file as recommended;
- Direct staff and City Attorney to compel submittal of information required from
billboard company to determine potential compensation for removal;
- Discuss and provide direction to staff regarding possible negotiation of terms and
conditions for billboard relocation agreement.
-- --~ ----------._---
11.a.
MEMORANDUM I
I
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR~S
SUBJECT: CONSIDERATION OF INTERIM URGENCY ORDINANCE OR STANDARD
ORDINANCE SUSPENDING DEVELOPMENT APPLICATIONS FOR
DEVELOPMENT OF ANY PRIME FARMLAND SOILS
DATE: DECEMBER 10, 2002
RECOMMENDATION:
Consider the following altemative methods to prevent possible "Prime Agricultural Land
Conversion":
A) Adoption of an Interim Urgency Ordinance and direct staff to immediately prepare a
study considering all ramifications of allowing development of prime farmland soils,
or
B) Initiate or introduce an ordinance suspending development applications for
development of any prime farmland soils for a 180 day period and direct staff to
prepare a study considering all ramifications of allowing the development of prime
farmland soils.
FUNDING:
No fiscal impact other than staff commitment to immediate studies.
DISCUSSION:
At the December 3, 2002 City Council meeting, staff was directed to return to Council as soon
as possible with alternative methods to prevent possible prime agricultural land conversion,
The 2001 General Plan Policy Document and Elements, adopted October 9, 2001, and its I
integrated program FEIR, included major new agriculture, open space and conservation
element policies (also part of the Land Use Element). Six Agriculture policy objectives, each
with several supporting policy statements and implementing policy directions, were outlined in
the fifteen page Agriculture, Open Space and Conservation Element, attached as Exhibit 'A'.
During adoption hearings, both the Planning Commission and City Council considered text
alternatives and changes to Ag1, Ag1-1.1, Ag-4.2 and Ag5-2, which included a) Definition of
"prime farmland soils", b) Mitigation measures for possible loss of prime farmland soil
particularly related to conversion from agricultural use, and c) description of agricultural buffer
area dimensions, landscaping, use and access restrictions adjoining agricultural operations.
I
i
~._--,._-_.- --------
CITY COUNCIL
CONSIDERATION OF INTERIM URGENCY ORDINANCE OR STANDARD ORDINANCE
SUSPENDING DEVELOPMENT APPLICATIONS FOR DEVELOPMENT OF ANY PRIME
FARMLAND SOILS
DECEMBER 10, 2002
PAGE 2
In addition, several Land Use Element map alternatives were considered including
approximately four properties previously classified Agriculture in the 1990 General Plan Land
Use Element, but reclassified to non-agricultural uses by the 2001 General Plan Land Use
Element.
In order to prevent the development of prime farmland soils while studies are being
conducted, the State Planning and Zoning Law, Section 65858, provides for certain "urgency
measures" including interim zoning ordinances effective for 45 days and, after notice and
hearing, capable of 10 months and 15 days initial extension with one possible subsequent
extension for one more year, each subject to a four-fifths vote requirement for adoption,
Interim urgency ordinance adoption or extension must contain a finding that there is a "current
and immediate threat to the public health, safety or welfare and that the approval of additional
subdivisions, use permits, variances, building permits or any other applicable entitlement for
use which is required in order to comply with a zoning ordinance would result in that threat to
public health, safety and welfare" (Section 65858c),
Recently, the City's Community Development Department received an application to develop
a parcel containing prime farmland soils. Another two similar applications have also recently
been discussed with staff, but not yet filed with the City, Thus, the probable receipt of such
applications during study, General plan or Development Code amendment process can be
determined to be an immediate and current threat to public health, safety and welfare, if such
urgency measures and findings are supported by 4/5 vote of the City Council.
ALTERNATIVES:
The following altematives are provided for Council consideration:
- Adopt by four-fifths vote and Interim Urgency Ordinance suspending development
applications for development of any prime farmland soils and direct staff to
immediately prepare a study considering all ramifications of allowing the
development of prime farmland soils;
- The Council could adopt a standard Ordinance, using conventional statutory
procedures, suspending the processing of applications for the development of prime
farmland soils for a 180 day period (or other reasonable time period) and direct staff
to immediately prepare a study;
- Take no action;
- Provide direction to staff.
Attachment:
Exhibit 'A' - Agriculture, Open Space and Conservation Element of 2001 General Plan
policy document.
EXHIBIT A
AGRICULTUREr CONSERVATION and OPEN SPACE ELEMENT
Prindpals:
. That resources such as prime capability soils are highly productive whether for agricultural
purposes, watershed or natural habitat.
. Resources that are irretrievable and/or irreplaceable need to be protected and preserved.
. Individuals and the community have a responsibility to future generations as well as to
wildlife to preserve and protect finite natural resources.
. Resources lands contribute to overall public health, safety and welfare beyond provision of
basic necessities such as food, fiber and livelihood.
. Land Use and urban development shall be managed and limited to that which can be
sustained by the available resources and serviced by the circulation and other Infrastructure
systems,
AGRICULTURE OBJECTIVES and POLICIES:
Agt Avoid, minimize and/or mitigate loss of prime farmiand soils and conserve non-
prime Agriculture use and naturairesource iands.
AgI-I Designate prime farmland soils that are not predominately committed to non-
Agricultural development as Agriculture (Ag) and/or Agriculture Preserve (AgP),
whether or not in current agricultural productive use,
Agl-1.IPrime Farmland Soils shall Include all land, whether a single parcel or contiguous
parcels, that If irrigated, qualifies for rating as Class I or Class II In the USDA
Natural Resources Conservation Service land use capability classification whether
or not the land is actually irrigated, provided that Irrigation Is feasible, (This
definition Is derived from the Local Government Reorganization Act of 2000 as
reorganized and amended In 2000, Section S6064(a)). Prime farmland soils shall
also Include farmland of Statewide importance as Identified In the USDA, Natural
Resources Conservation Services, outlined In the Land Inventory and Monitoring
(UM) Project Soil Survey for San Luis Obispo County, California, Coastal Part,
September 1984.
Ag1-1.2 Public facilities are permitted on agricultural and natural resource land'
when required by health, safety, or welfare of the public.
Ag1-1.3 Either Agriculture or Agriculture Preserve zoning are consistent with the
Agriculture classification ofthe plan.
Ag1-2 Designate as Conservation/Open Space (C/OS) or County Rural Lands all non-
prime Ag lands with important natural resource or open space values that the
.community Intends to conserve,
Ag1-2,1 Areas with a C/OS designation shall be subject to special measures
and/or programs designed to conserve natural resources and protect the
AgC/OS - 1
community from their loss, including measures or programs that may be
developed subsequent to adoption of this General Plan Update.
Agl-3 Support existing programs and develop strategies to retain areas of prime farmland
, soils in agricultural use and other Conservation/Open Space (C/OS) areas in a
natural, undeveloped state.
Agl-3.1 Encourage Williamson Act participation by agricuitural landowners, An
inventory of parcels under Williamson Act contract within the City shall
be maintained by the Community Development Department and the
status of those contracts reported to the Planning Commission and City
Council, The City's objective shall be 100% enrollment of statutory
- qualified parcels bearing an Ag designation, The City's aim shall be to
-
0 maintain contiguity of Ag and C/OS parcels and avoid fragmentation of
areas having prime farmland soils or non-prime Conservation/Open
Space designation,
Agl-3,2 Encourage dedication of conservation easements over parcels having
- Conservation/Open Space (C/OSJ designation. An inventory of
c. conservation easements and similar restrictions within the City shall be
maintained by the Community Development Department and reported
annually to the Planning Commission and City Council. The City's
objective shail be to maintain 100% of the Conservation/Open Space
o. designation under Interim or permanent open space or conservation
easements,
Ag1-4 Establish and apply a significance criterion (threshold of significance) for CEQA
analysis, as provided by CEQA Guidelines Section 15064,7, that considers loss of
prime farmland soils as a signifICant adverse environmental Impact.
Agl-4,1 Loss of prime farmland soils shall refer to their unavailability for
agricultural use. Loss may occur through natural causes or development
such as coverage (e,g" paving, construction of buildings, etc.), or
conversion to urban/suburban use (including residential yardS/gardens
and recreational areas), Cessation of agricultural use shall not constitute I
loss so long as the parcel remains fallow or is allowed to revert to a
natural undeveloped state. Site improvements that are intended to I
support agricultural operations - such as grading, irrigation or drainage
facilities, unpaved roads, or farm buildings and structures -- shall not
constitute loss so long as the improvements do not substantiaily diminish
the capability of agricultural operations on the parcel or within the area
and the improvements are directly related to agricultural production on I
the site.
Agl-4.2 Possible mitigation for loss of areas having prime farmland soils may
include permanent protection of prime farmland solis at a ratio of 1:1
with regard to the acreage of land removed from the capability for ,
I
agricultural use. Permanent protection may Involve, but Is not limited to,
dedication of a perpetual agriculture or conservation easement or other
effective mechanism to ensure that the area chosen as mitigation shail
not be subject to loss of its prime farmland soils. Suitability of location
shail be determined by the City Council. The aim shall be to protect and I
..-------
!
AgC/OS - 2 ,
,
I
preserve prime farmland soils primarily. within and contiguous to City
boundaries, secondly within the Urban Land Use Element area, and
thirdly within the larger Arroyo Grande Valley and La Cienega Valley
within the Area of Environmental Concern. Other potential mitigation
measures for loss of areas having prime farmland soils indude payment
of In-lieu fees or such other mitigation acceptable to the City Council,
Agl-4,3 Since prime farmland soils occur naturally and are geographically
specific, the only means for mitigation to less than significant is
preservation. The City's aim shall be to maintain contiguity of Ag and
C/OS parcels and avoid fragmentation of areas having prime farmland
soils. The City shall avoid development of prime farmland soli areas by
directing growth potential to more suitable urban locations. Oniy after
the imposition of available mitigation and consideration of alternatives to
avoid the proposed action, may the City Council approve development on I
prime farmland soils subject to overriding considerations as permitted by
California Government Code Section 15093,
I
Agl-5 Conserve topsoil by encouraging cooperation between property owners, agriculture I
operators and growers, agencies and organizations that will result in effective soil
conservation practices, I
Agl-5,1 Assure that city streets, drainage systems and other infrastructure do not I
adversely impact agricultural lands and that the roads, drainage and
utility systems are properly maintained. ,
I
Agl-5,2 Actively encourage conservation of soil resources.
Agl-5,2,1 Make available to area farmers, in conjunction with Natural I
Resource Conservation Service, voluntary guidelines for farming
operations on erodible soils, i
I
I
,
Agl-5.3 Minimize flood damage potential to farmland. I
I
Agl-5.3,1 Assure that urban developments incorporate adequate runoff I
and drainage detention and flood control. I
Ag2 Allocate and conserve ground and surface water resources for agricuiturai use I
and minimize potentiai Fringe Area and urban deveiopment that wouid divert I
such resources from agricuiture.
Ag2-1 Maintain water resources for production agriculture, both In quality and in quantity,
so as to prevent the loss of agriculture due to competition for water with urban
development.
Ag2-1.1 Minimize County Fringe Area and urban development that would
adversely affect: (1) water supplies and quality or (2) groundwater
recharge capability needed for agricultural use.
I
AgC/OS - 3
Ag2-1.2 Support efforts to provide needed surface and/or ground water
resources for agricultural irrigation to those properties zoned Agriculture,
Very Low Density and Low Density,
Ag2-2 Identify groundwater recharge areas tl1at are pertinent to agricultural water usage.
Ag2-2.1 For purposes of tl1is policy, 'groundwater recharge area' refers to all
areas with sufficient soli permeability or appropriate geologic structure
such that surface water penetrates to one or more subterranean aquifers
that are currently used or could reasonably be used In the future for
. agricultural Irrigation.
,
.", Ag2-2,2 The location and suitability of groundwater recharge areas shall be
identified In CEQA analyses and considered with regard to Impacts on
agricultural land uses.
Ag2-3 Ensure that urban land use and Residential Rural or Suburban development I
projects result in no net decrease In groundwater recharge and no adverse effect
on agricultural water supplies.
-
Ag2-3.1 Require mitigation measures that result in no net decrease in
groundwater recharge.
Ag2-4 Detention, retention and recharge basins shall be designed as open space and
habitat resources In addition to flood control and other functions associated with a
development'. Their extent and engineering shall permit establishment of
vegetative growth and utilization for passive recreation or compatible agricultural
uses. The design of such Facilities shall Include specific operation and
maintenance programs that ensure that the capacity is not reduced,
Ag2-S Encourage water conservation by both agricultural and urban water users,
Ag2-S.1 Require water-conserving design In urban development proposals,
Ag2-S,2 Distribute Irrigation standards for urban area agricultural uses.
Ag3 Current acreage of agricultural uses within Arroyo Grande's Area of
Environmentai Concern shall be maintained.
Ag3-1 Designate all lands currently in agricultural use, and vacant lands having been in
agricultural use for at least six (6) months within the past ten (10) years, as
Agriculture (Ag) unless otl1erwise classified and partially developed for non-
Agricultural uses.
Ag3-1.1 Agricultural use shall include grazing by domesticated animals. (e,g.
horses, cattle, sheep, goats, etc) or ot~er animals (e.g. buffalo, ostrich,
deer, etc.) managed for commercial or conservation purposes; tending of
animals (e,g, chickens, rabbits, etc,) for commercial products (e.g" eggs,
meat, fur) or for conservation purposes (e,g" wildlife refuge); cultivation
of food crops intended for human or animal consum"tion, Including
AgC!OS - 4
products requiring substantial processing after harvest; cultivation of
flowers, trees or ornamental flora, including landscaping materials; active
management of orchards or vineyards; or any other activity where the
soil and climate provide an essential component of commercial
productivity,
Ag3-1.2 Commercial value and significance with regard to agricultural use shall
refer to the purpose of the activity rather than to any particular
economic threshold. The criterion Is whether the activity is pursued with
the intent to sell agricultural products, directly or indirectly and whether
profitable or not. Activity pursued for personal consumption or pleasure
(e,g" keeping a horse for family riding, a goat for household milk, or a
small vineyard for home vinting) does not qualify as an agricultural use,
Ag3-1.3 Agricultural land shall encompass parcels with agricultural uses and one
or more residential structures and/or outbuildings designed to shelter or
contain animals or store agricultural products or equipment and supplies,
Ag3-1.4 Parcels with no agricultural uses, of a primarily residential nature, shall
be considered residential. Parcels with no agricultural uses, which
contain uses related to and supportive of agricultural operations, shall be
considered agricultural.
Ag3-1.5 Vacant or undeveloped agricultural land shall refer to fallow cropland,
grazing land or .Iand supporting other agricultural uses as Identified in
AG3-1.1, that Is' not in productive use at the time of any designation
action or re-designation request.
Ag3-2 Outside the City limits and within Arroyo Grande's Area of Environmental Concern,
designate those lands identified in San Luis Obispo County's General Plan as
Agriculture, which are currently in agricultural use or have been in agricultural use
for at least six (6) months within the past ten (10) years, as Agriculture (Ag).
Ag3-2.1 County designation shall be as determined as of December 15, 1998, the
date of adoption by the Board of Supervisors, of the County's Agnculture
& Open Space Element. I
Ag3-2.2 Should landowners of parcels in this area request consideration for
inclusion within .the City's Sphere of Influence and/or annexation to the I
City of Arroyo Grande, the request shall be evaluated based on the City's
criteria for Agriculture designation and zoning, and be subject to all
policies and regulations pertaining to that use.
Ag3-3 Agricultural land shall be considered as two sub-types: Prime and non-prime.
Because of soil and slope conditions, and non-expandable nature of these areas,
prime Agriculture areas shall have the highest priority for protection from
conversion to urban uses,
. Ag3-3.1 Prime Agriculture shall comprise what are commonly referred to as
"bottom lands" within the Arroyo Grande Valley, Huasna Valley, Cienega
Valley and Los Berros Valley. These are typically flat, irrigated, and in
Intensive crop production.
AgC/OS - 5
Ag3-3,2 Non-prime areas shall comprise what are commonly referred to as "grass
lands" on hillsides and sloped areas generally southeast, east and north
of the urban area, These are typically non-irrigated and support grazing
or dry-land crops,
Ag3-4 Encourage the expansion of agricultural land uses.
Ag3-4,1 Encourage requests for re-classification of lands In Residential Rural and
Residential Suburban and/or Urban land use districts to the Agriculture
district,
.. Ag3-S All Ag-deslgnated lands shall be considered 'Agricultural Preserve' for Land
Conservation Act (Williamson Act) purposes and eligible to enter Into Williamson
Act contracts to the extent that statutory qualifications are satisfied,
Ag3-5,1 Promote Williamson Act contracts on Ag-deslgnated propertles within the
City limits and the City's Area of Environmental COncern. The CIty's aim
"'.~ shall be 100% participation of qualified Ag-deslgnated properties that
are otherwise not protected In perpetuity.
Ag3-S,2 Encourage the County to support partlcipation in the Williamson Act
program by Ag-deslgnated properties within the Area of Environmental
Concern under jurisdiction of the county. The City's aim shall be 100%
participation of qualified Ag-deSignated properties that are otherwise not
protected In perpetuity, j
Ag3-6 Encourage lot mergers and consolidations within the Ag district, and among !
properties seeking inclusion Into the Ag district, that would meet minimum parcel
size requirements for Williamson Act participation and City standards for
Agriculture uses. I
Ag3-6,1 Establish incentives for lot mergers and consolidations. The City's aim I
shall be 100% of Ag-deslgnated properties to be qualified for Williamson
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Act participation and compliant with City standards. !
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Ag3-7 Where lot mergers and consolidations are Impractical, encourage the establishment I
and maintenance of small-scale agricultural uses, specialty crops, and specialized I
animal facilities. I
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Discourage rural residences as the primary use on existing small Ag . I
Ag3-7,1 i
designated parcels, ,
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Ag3-7.2 Advise owners of legally non-conforming Ag parcels that City policy
promotes continued agricultural use including specialty crops and right-
to-farm adjoining Ag properties, I
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Ag3-8 .Encourage the establishment and succession of agricultural usage.
Ag3-8,1 Cooperate with the County Agricultural COmmissioner and Farm Advisors
to distribute information encouraging establishment of agricultural uses
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AgC/OS - 6
and conversion to higher value crops to preserve Agriculture and
conserve Conservation/Open Space lands.
Ag3-9 Discourage subdivision of Ag designated property,
Ag3-9.1 The minimum parcel size for new land division of Ag designated parcels
that are irrigated shall be 20 acres.
Ag3-9,2 The minimum parcel size for new land division of Ag designated parcels
that are non-irrigated shall be 40 acres,
Ag3-10 Where land division of an Ag designated property is proposed, the resulting parcels
shall be designed to ensure the long-term protection of agricultural resources.
Ag3-10.1 Refer proposed divisions of Agriculture lands to the County Agricultural
Commissioner for review and advisory comment as to whether the
proposed parcels would be sustainable as agricultural parcels, I
Ag3-10,2 Require that Ag parcels meet Williamson Act eligibility standards and
enter Into Williamson Act contracts if not otherwise protected In
perpetuity.
Ag3-10.3 Require that divisions of Ag designated parcels Include covenants,
conditions and restrictions (CC&Rs) notifying subsequent owners that
land is .an Agricultural reserve and that the City supports Its 'Right-to-
Farm' Ordinance,
Ag3-10A Restrict the building sites of a subdivided Ag parcel to no more than 1
acre.
Ag3-10,5 Accessory buildings or structures shall be sited to minimize disruption of
agricultural operations, avoid conversions of productive farmland, and
take maximum advantage of existing infrastructure,
Ag3-10.6 Maintain existing irrigation Infrastructure,
Ag3-11 Allow residential density of no more than two primary dwelling units on each legal
parcel of 20 acres or larger within the Ag category. Allow no more than one
primary dwelling unit on each parcel of less than 20 acres,
Ag3-12 Except as provided below, permit only Ag-related uses In areas designated'
Agriculture (Ag),
Ag3-12,1 Ag-related shall mean activities and structures associated with the
growing and/or production of agricultural products for Income.
Ag3-12.2 Incidental activities (such as roadside stands or bed-and-breakfastjfarm
stay accommodations) may be permitted, so long as those activities are
related to the primary use, are clearly secondary to agricultural use, and
that all building sites in the aggregate compose less than 1 acre of
conforming (or less than 10% of the non-conforming).parcel size and are
AgC/05 - 7
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situated such that they do not impinge upon the agricultural activities of
the parcel and/or the Ag district,
Ag3-13 Discourage conversion of land within Ag designated areas to non-Agriculture uses,
Ag3-13.1 Cooperate with the COunty, special districts, and agricultural
organizations/agencies to. establish urban service and urban reserve lines
that will protect agricultural land and stabilize agricultural uses within the
Area of Environmental COncern,
Ag3-14 Consider re-classification of an Ag parcel (or contiguous set of parcels), only if and
when the parcel or set of such parcels is less than minimum size (e.g. legally non-
conforming as to area) and Is Isolated from other agricultural uses,
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Ag3-14.1 "Isolated" shall refer to a parcel or set of parcels being predominately i
separated from other nearby Agriculture areas, or predominately
surrounded by existing non-agricultural uses, such that It lacks contiguity I
with or connection to other areas of existing or potential agricultural use,
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Ag3-14.2 In cases considered for conversion, the parcel(s) shall be adequately
served by appropriate infrastructure and any development application'
shall be subject to environmental analysis as referenced in AOSCE Policy
Agl-4. I
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Ag3-15Re-deslgnation requests shall avoid leapfrogging of parcels in agricultural. use that
would result in other Ag parcels being widowed, including uses within County
jurisdiction as well as uses within City,
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Ag4 Support continued economic viability of agriculture as a specialized site-specific
industry.
Ag4-1 Support increased productivity and enhancement of markets and/or Ag uses, such
as vineyards, in appropriate areas, especially in locations that would retain Ag.
Lands and/or improve or reestablish agricultural productivity.
Ag4-1.l COntinue support of the Farmers Market in Arroyo Grande on a regular
basis in one or more appropriate locations.
Ag4-2 Support the development of new. techniques and new practices in agricultural
production.
Ag4-2,1 Favorably consider proposals for agricultural uses and practices that are
compatible with surrounding uses,
Ag4-2.2 Minimize the burden to agricultural operators of any review and i
permitting requirements by the City.
Ag4-2,3 Affirm the City's Right to Farm Ordinance and Its extension to new I
techniques and practices,
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Ag4-3 Provide incentives for landowners to maintain land in productive agricultural uses.
Ag4-3.1 Encourage the establishment of small-scale agricultural uses, specialty
crops, and specialized livestock facilities other than processing on
existing small land parcels In the Ag category,
Ag4-4 Allow incidental visitor-serving and incidental retail use and facilities in Ag
designated areas that are beneficial to the agricultural Industry and are compatible
with long-term agricultural use of the land, Such uses shall be clearly Incidental
and secondary to the primary agricultural uses of the site, and meet the criteria of
Ag3-12.2.
Ag4-4,1 Visitor-serving uses may include tourism facilities such as bed-and-
breakfast/farm stay lodging or food-serving establishments.. Such uses
shall be of a small-scale nature with discrete signage,
Ag4-4,2 Incidental retail uses may involve on-site, area-specific or product-
specific promotion and marketing of agricultural products, such as wine
tasting at a vineyard. Such uses shall be of a small-scale nature with
discrete signage.
Ag4-4,3 Locate visitor-serving and incidental retail uses on the least productive
agricultural lands unless there are no other feasible locations
Ag4-5 Promote the establishment of service commercial type uses related to the support
of local agricultural production outside Ag areas.
Ag4-S.1 Locate Ag related service commercial uses in commercial or industrial
districts with convenient access to areas of agricultural production.
Service commercial type uses may include, but are not limited to, farm
equipment rental. and repair services, veterinary services, and bulk
supplies,
Ag4-6 Promote the establishment of compatible Industrial facilities that support local
agricultural production, processing, packing, and related industries,
Ag4-6.1 Compatible industrial facilities include facilities that are fully enclosed and
do not generate dust, odors or other emissions that may adversely affect
residents or workers, Such facilities may Include small-scale wineries,
breweries, ice manufacturing, and other facilities as evaluated on a case-
by-case basis.
Ag4-6,2 Incompatible agricultural facilities of an industrial nature may include
poultry operations, hog farms, feed lots, feed and grain mills, meat-
packing plants, food processing plants, produce packing sheds, and
certain types of transportation facilities for agricultural products and
supplies, as evaluated on a case-by-case basis.
Ag4-6.3 Locate agriculturally related industrial facility uses in commercial or
industrial districts with convenient access to areas of agricultural
production.
AgC/OS - 9
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AgS Promote coexistence of agricultural and urban land uses.
Ag5-1 Affirm the Right-to-Farm Ordinance.
AgS-l.l Extend Right-to-Farm provisions to new areas that are adjoining lands
. approved for addition to the Agriculture district.
. Ag5-2 Establish criteria for buffers between Agriculture land use designations and non-
Agriculture land use designations.
Ag5-2: 1 Buffers shall be established on all parcels proposed for non-agricultural
development adjacent to agricultural uses, when the property Is exposed
, to agricultural operations,
AgS-2.2 No portion of any new residential structure within a non-Agricultural land
use designation shall be located closer than 100 feet from the site of
agricultural operations within an Agricultural land designation. Greater
distances may be required based upon site-specific circumstances, to !
include consideration of established or existing farming operations or
practices. ,
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AgS-2,3 The buffer area shaU be noticed and/or fenced and landscaped in such I
manner to discourage human and domestic animal movement between
the urban and agricultural areas and to screen urban uses from dust and I
wind-borne materials,
Ag5-2.4 The buffer area shall contain a minimum 20 feet depth of landscaping.
Plantings shall be sufficiently dense and mature to provide aerosol
protection within the first year of establishment. Greater landscaping
depth may be required based upon site-specific-circumstances, to include
consideration of established or existing farming operations or practices,
Ag5-2,S Buffer standards associated with non-residential structures and roadways
shall account for the type of use, building orientation and building and
roadways design,
AgS-3 land use conversions shall not adversely affect existing or potential agriculture
production on adjacent lands designated Ag,
AgS-4 Design special assessments that are equitable with regard to benefits, such that
agricultural landowners are not disproportionately assessed for services that accrue .
to urban residents more than farmers or ranchers, Examples of such urban
services include fire protection, park and recreation services and neighborhood
street lighting.
Ag5-5 Minimize tr!!spassing into agricultural areas, through slgnage, access restrictions,
fines and other available means
AgS-6 Establish a grievance or arbitration committee to mediate land use disputes
between farmers and adjoining non-farm residents,
AgC/OS - 10
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Ag 6 Agriculture classification shall Include minimum deveiopment standards:
Ag6-1 Ag zoning classifications shall prescribe minimum parcel sizes of 20-acres for
cultivated, irrigated and/or prime agricultural land, and 40 acres for non-cultivated,
non-irrigated and/or non-prime agricultural lands.
Ag6-2 Ag Zoning classifications shall allow 1 dwelling unit per 10 acres and accessory
structures provided all buildings comply with Ag 3-10.4, Ag 3-10.5 and Ag 3-11.
CONSERVATION and OPEN SPACE OBJECTIVES and POUCIES
ClOSt Protect visually accessible scenic resources.
C/OS1-1 Identify and protect scenic resources and view sheds associated with them
CjOS1-1.1 For purposes of this policy, a 'scenic resource' may refer to agricultural
land, open spaces, hillsides, rldgelines, canyons, valleys, landmark trees,
woodlands, wetlands, streambeds and banks, as well as aspects of the I
built environment that are of a historic nature, 61' unique to the City, or
contribute to the rural, small town character of the City,
CjOS1-1.2 For purposes of this policy, a 'view shed' refers to locations from which a
scenic resource is visible, Such locations may be privately owned but
generally accessible to the public, Public vantage points, such as travel
paths (roadways, trails) or public f!!cilitles (schools, parks, etc) are
. especially important view sheds to maintain,
C/OSH.3 Establish designated scenic corridors along public roads and highways
that have unique or outstanding scenic attributes, such as views of
prominent hills, mountains or canyons; views of stands of trees or
wildflowers; views of the Pacific Ocean or streams.
CjOS1-1.4 Locate structures, roads and grading on portions of a site so as to
minimize visual impact. Locate developments. below prominent
ridgelines and hilltops such that they are not silhouetted against the sky.
C/OS1-1.5 Use natural landforms and vegetation to screen development.
CjOS1-1.6 Minimize signs, especially freestanding signs. Secure removal of non-
conforming signs within scenic corridors as part of discretionary
development projects.
CjOS 1-1.7 Prohibit off-premise advertising signs in all Agriculture,
Conservation/Open Space, and Residential designated areas of the City
and planning area,
CjOSl-2 Identify unique landforms and designate them as Conservation/Open Space
(CjOS) to require or encourage their protection, conservation and/or
preservation.
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C/OS2 Safeguard important environmental and sensitive biological resources I
contributing to healthy, functioning ecosystem.
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QOS2-1 Designate all streams and riparian corridors as Conservation/Open Space (qOS), I
QOS2-l.1 'Streams' and 'riparian corridors' shall include buffer area corresponding
at least to natural vegetation and/or creek bank.
C/OS2-1.2 Preserve stream and riparian corridors in their natural state except that
periodic flood control maintenance consistent with State and Federal
permits shall be allowed.
C/OS2-1.3 Where feasible, maintain a grading and building setback of 25 feet from
the top of stream bank. Locate buildings and structures. outside the
setback, Except in urban areas where existing development exists to the
contrary, prevent removal of riparian vegetation within 25 feet of the top
of stream bank.
<. C/OS2-1.4 Creekside trails may be designed within stream and riparian corridors
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and building setback providing design and grading are consistent with
State and Federal permits and are sensitive to natural vegetation and ,
include landscape mitigation.
C/OS2-2 Identify unique or sensitive habitat areas and designate them Conservation/Open
Space (C/~S) overlay. I
C/OS2-2,1 Designate wetlands as Conservation/Open Space,
qOS2- 3 Identify and designate Conservation/Open Space (C/OS) other public or private (
properties containing scenic resources or public vistas of scenic importance.
C/OS2-4 Identify and protect wildlife corridors that link ha bitat areas as
Conservation/Open Space (C/OS).
C/OS2-4,1 Encourage agricultural landowners and managers of Conservation/Open
Space to adopt range and farmland management practices that will not
interfere with the movement of wildlife through their properties.
C/OS2-4,2 Public or private developments that require discretionary permit or
propose a land division, shall avoid disturbance of significant wildlife
corridors, and/or wetlands identified by City or County environmental
studies.
C/OS2-4.3 When evaluating discretionary proposals as part of the CEQA process,
require mitigation measures that would re-establish damaged or
disturbed corridors and provide for long-term viability.
C/OS3 Plan for a well-maintained system of footpaths and non-vehicuiar trails that
provide access to areas of non-urban environment.
AgC/OS - 12
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C/OS3-1 In Residential Rural and Suburban County areas and developments In the
unincorporated portions of the planning area, and In all urban land 'use
developments adjoining possible trail alignments within the City, provide for
equestrian, hiking and biking trails, particularly those providing access to schools,
parks and community facility activity areas.
C/OS3-2 Access trails shall not conflict with Agriculture use or significantly disturb
environmentally sensitive resources,
C/OS4 Preserve historic and cuiturai resources of public interest that reflect the
legacy of earlier human settlement.
C/OS4-1 Identify historic and cultural resources that should be protected as C/OS
combining designations.
C/OS4-2 Avoid disturbance of archaeological and culturally sensitive sites.
C/OS4-3 Encourage acquisition of significant designated C/OS sites by public agencies,
historical or conservation organizations for preservation and restoration where
feasible, or require private conservation by adaptive reuse if not.
C/OS4-4 Protect the character of significant historical features and settings by C/OS
designation. Maintain a listing of historic and cultural resources,
ClOSS Conservation/Open Space classification shall include minimum development
standards:
C/OS5-1 C/OS zoning classifications shall prescribe minimum parcel sizes of 5 acres, 10
acres or 20 acres (eg. C/OS5) as determined appropriate by the City based on
existing parcel size or sensitivity to development.
C/OS5~2 C/OS zoning classifications shall allow 1 dwelling unit per parcel, provided all
buildings and related grading and infrastructure complies with Ag3-10,4 and
Ag3-10,5 related to conservation of natural resources.
C/OS6 The City of Arroyo Grande shall manage land use and limit Its urban
development potentiai to that which can be sustained by the available water
resources and serviced by circulation and other infrastructure.
C/OS6-1 Water resources currently available include 1200 acre-feet annually of
groundwater extraction from Arroyo Grande Basin, 2290-acre feet annual
entitlement from Lopez Lake and 100 acre feet per year from the Pismo
formation. The 3590 ac. ft/year minimum supply during drought conditions is
estimated as capable of supporting a City of 20,000 residents (at 160 gpd per
capita average consumption).
C/OS6-1.1 The City shall consider more efficient water utilization and conservation
measures in subsequent Water Management Master Plan amendments to
reduce average annuai per capita consumption including the Best
Management Practices already Identified, The City will monitor water
use by type and density of land use including agriculture, residential,
office and commercial. The City will reflect any changes to regional
AgC/OS - 13
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water resources available to the City by periodic amendment to the City's I
Water Master Plan, I
C/OS6-2 Residential Rural and Residential Suburban uses In the unincorporated Arroyo I
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" Grande Fringe Area utilize individual wells and septic systems located in the
Arroyo Grande Creek watershed which cumulatively Impact water quantity and ,
quality available for agriculture and urban uses.
Implementation Measures I
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Ag/C/OS.1 Designate all deed-restricted open space, Identified as part of a Planned \
. Development entitlement or Specific Plan, as Permanent Open Space (P/OS),
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Ag/C/OS,2 Re-designate all open space, which becomes deed-restricted through I
voluntary dedication or In conjunction with development activities, as
Permanent Open Space, I
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Ag/C/OS.3 Maintain an Inventory of P/OS and C/OS designated open space, along with I
specific restrictions, I
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Ag/C/OS.4 Encourage private landowners to voluntarily protect and maintain open space I
resources on their properties, I
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Ag/C/OS.s Encourage and support efforts to protect ..'ands containing open space I
resources by state and federal agencies, the County, special districts, and
non-profit and conservation organizations,.
Ag/C/OS.6 Encourage application of Williamson Act programs and Conservation/Open
Space easements to all eligible private properties.
Ag/C/OS,7 COordinate efforts to acquire significant conservation and Permanent Open
Space lands with other public agencies and conservation organizations,
Ag/C/OS.8 Actively seek available grants and aid programs from state and federal
agencies and private foundations to fund acquisition and maintenance of
Open Space and Agriculture lands.
Ag/C/OS.9 Actively seek contributions of land, development rights, easements, and
money from individuals and corporations, both for preservation of open
space and recreation land in general and. for acquisition of specific priority .
properties, Consider using San Luis Obispo Parks, Open Space and Trails
Foundation as a vehicle for donations and gifts,
. Ag/C/OS.10 Encourag.e the use of cluster land divisions and cluster development that will
locate development on the least environmentally sensitive portions of I
properties where the balance of land is preserved In Permanent Open Space,
Ag/C/OS.ll Where a landowner proposes a land divisIon, the proposed parcels shall t
maintain or enhance the long-term protection of Open Space.
AgC/OS - 14
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Ag/C/OS.12 Park sites and recreation areas shall protect scenic and environmentally
sensitive resources, and shall not conflict with Agriculture uses. I
A9/C/OS,13 Develop a Strategic Action Plan for Agriculture and Open Space preservation i
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(prioritize locations, identify actions, responsible entities, funding, timing, I
and performance monitoring),
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Ag/C/OS.14 Consider an impact mitigation fee program as adjunct to, or In lieu of, direct I
dedication of off-site Agriculture or conservation easement. I
Ag/C/OS.1S Establish a fund for the purchase of Permanent or Conservation/Open Space
easements and Investigate all available revenue sources for funding,
including:
a, gra'nts/loans from State or Federal agencies; I
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b, grants/loans from private foundations/organizi;ltions; I
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c. citywide tax or participation In countywide tax; and,
e, mitigation fees i
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Ag/C/OS.16 Assist In developing a public education and outreach program relative to I
conservation easements (personal advantages) and permitted uses and
activities on easement areas,
Ag/C/bS.17 Collaborate with the County, SLOCOG and/or adjacent jurisdictions. (e,g.,
Cities of Pismo Beach, Grover Beach and OceanQ CSD) to develop a "model
agricultural conservation easement" document to be used as the basis for
negotiation with Individual property owners.
Ag/C/OS,18 Establish a program that provides the City with a low cost option or
contractual arrangements with agricultural landowners to acquire "right of
first refusal" with regard to acquisition when the owner becomes interested
in selling a property,
Ag/C/OS.19 Establish or contract with an existing Land Trust to administer ownership of
Ag parcels and manage agricultural activities,
Ag/C/OS,20 The City should initiate a program for riparian corridor acquisition, wetland,
restoration and storm Water Pollution Prevention programs,
Ag/C/OS.21 Support the establishment of a local funding mechanism, as identified by City .
Council, which allocates funds toward the voluntary purchase of agricultural,
conservation, and open space easements.
AgC/OS - 15
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INTERIM URGENCY ORDINANCE NO. I
AN iNTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE SUSPENDING DEVELOPMENT I
APPLICATIONS FOR DEVELOPMENT OF ANY PRIME FARMLAND
SOILS I
WHEREAS, on October 9, 2001 the City Council of the City of Arroyo Grande ("City") I
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adopted the Agriculture, Conservation and Open Space Element of the 2001 General
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Plan; and I
WHEREAS, Agriculture Objective "Ag1" of the Agriculture, Conservation and Open
Space Element in the 2001 General Plan, is to "Avoid, minimize and/or mitigate loss of
prime farmland soils and conserve non-prime Agriculture use and natural resource
lands"; and
WHEREAS, the City acquired a grant from the California State Coastal Conservancy
("CSCC") in 1991 to develop a Coordinated Agricultural Support Program ("CASP") for
the Arroyo Grande Valley. The overall purpose of the CASP was to identify issues and
conflicts related to the support and preservation of agricultural resources of the Arroyo
Grande Valley, As a result of development, there remain few areas within the City with
contiguous parcels of prime farmland soil. In the interest of preserving existing prime
farmland soils from urban encroachment, the City deems it necessary to consider all
ramifications of allowing the development of prime farmland soils; and
WHEREAS, the CASP study suggested that when development occurs, it should be
done in a "logical and orderly" fashion, Development should not hinder any agricultural-
viable parcels adjacent to those parcels as they develop. The City occupies 5.45 square
miles, with most of its urban development located in the western quadrants. Orderly
development has allowed the town center with its current infrastructure to be sufficiently
capable of providing services to the population while retaining the ability to expand. At
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INTERiM URGENCY ORDiNANCE NO.
PAGE 2
the same time large parcels of outlying prime farmland soil have been protected from
development. The City Council seeks to assure the public that policies of the 2001
General Plan are implemented to safeguard the welfare and health of the community.
Study of this issue will ensure that zoning will continue to provide for infill growth in
areas with sufficient infrastructure and services and simultaneously protect outlying
areas from premature and/or unnecessary conversion of prime farmland soils; and
WHEREAS, suburban sprawl has been defined as irresponsible, poorfy planned
development that destroys green space, increases traffic and air pollution, and
negatively impacts the ability to provide public services. It is critical to the social and
economic health of the City to promptly research this issue and develop solutions to
avoid sprawl, thereby promoting the long-term health and orderly development of the
community. One possible solution may be the use of urban growth boundaries and/or I
agricultural buffers to create designated urban growth areas with distinct boundaries to
protect the areas outside the boundaries. The State Department of Housing and
Community Development ("HCD") on December 4, 2002 determined that the San Luis
Obispo County regional housing need is 18,035 housing units over the next five years,
In January 2003, more than one year after adoption of the City's General Plan, the San
Luis Obispo Council of Governments is expected to assign approximately 1,200 to
1,440 units to the City of Arroyo Grande to plan for in its 2003 General Plan Housing
Element Update. The Council is required by Government Code section 65580(e), to
consider "economic, environmental, and fiscal factors and community goals" in the
General Plan. This moratorium will enable the Council to review the Arroyo Grande
housing needs projected by HCD and distributed by SLOCOG in a manner to prevent
sprawl, and comply with the 2001 General Plan, Agriculture, Conservation and Open
Space Element and refine policies intended to protect prime farmland soils; and
WHEREAS, the viability of the City, both economically and culturally, is significantly
dependent upon revenues from the agricultural sector. The 1997 Census of Agriculture
from the United States Department of Agriculture as released by the California
I
iNTERIM URGENCY ORDINANCE NO.
PAGE 3
Agriculture Statistics Service shows that for San Luis Obispo County, farmland
decreased 2 percent from 1,324,403 acres in 1992 to 1,301,889 acres in 1997, At the
same time, in San Luis Obispo County, the market value of agricultural products sold
increased 69 percent to $312,950,000 in 1997, According to the CASP study, the fertile
soils of the 2,500 !. acres in the Arroyo Grande Valley yielded approximately $10 million
in agricultural value. The County Assessor's maps identified 168 parcels within the
CASP study area, with 28 lying within City limits for a collective total of 282 acres. Many
of these landowners lease to any of'about 10 commercial growers, most of whom also
own nearby acreage. Of parcels in the Study Area, approximately 106 were in active
agricultural production at the time of the CASP study. Total revenues per acre were
estimated at $4,000 per year thus generating returns equivalent to approximately $7.9
million in 1994, or about 1/6 of the County's total gross revenues for that year. A
moratorium on development applications will allow for time to study locations where
permitting development may have an adverse affect on the agricultural sector thus
affecting City and County revenues and other economic benefits of preservation of
prime farmland soils. Moreover, the City Council desires to avoid a "domino" effect
whereby development may affect conversion of surrounding agricultural lands. This
includes refinement of conversion mitigation measures, urban growth boundaries and/or
agricultural "buffers"; and
WHEREAS, this ordinance is an urgency ordinance for the protection of the public
health, economy and welfare of the citizens of the City of Arroyo Grande that shall
become effective immediately upon its approval by the affirmative votes of at least four
members of the City Council. The City Council deems that it is critically necessary to
protect prime farmland soils from encroachment of non-agricultural, higher density uses.
The City Council seeks to ensure that development occurs in a logical and orderly
fashion within the City, and to study the effects of buffers between developing areas and
prime farmland in compliance with the agriculture objectives and policies of the 2001
General Plan. The State Department of Housing and Community Development
projections for regional housing needs will greatly affect the growth of the City of Arroyo
INTERIM URGENCY ORDINANCE NO.
PAGE 4
Grande. Therefore, the City Council deems it necessary to avoid the effects of sprawl
and, alternatively, study the use of urban growth boundaries and agricultural buffers,
The future of the City of Arroyo Grande as a community with a strong economic base
depends on the viability of the agricultural sector. Additionally, the historic cultural
identity of the City is tied directly to the current agricultural uses within and adjoining the
City. Consequently, the City Council seeks to avoid permitting development in areas
with prime farmland soils that may result in a "domino" effect of parcel by parcel
conversion and development and other possible mitigation measure to minimize the
impacts of conversion if allowed; and
WHEREAS, the City Council desires to promptly study and re-evaluate the designation
of areas having prime farmland soils in the Land Use Element of the 2001 General Plan.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1: For the foregoing reasons which are incorporated herein, pursuant to the
authority vested in the City Council by California Government Code Section 65858, this
urgency ordinance shall create a moratorium on acceptance of land use applications
which seek to develop parcels containing prime farmland soils in order to study the
current and immediate threat of such development to the public health, safety, and
welfare,
SECTION 2: This ordinance shall be in effect for 45 days after its adoption, provided
that the ordinance effectiveness may be further extended after public hearing in
accordance with Government Code Section 65858.
SECTION 3: Within fifteen (15) days after its passage, this ordinance shall be
published once, together with the names of the Council members voting thereon, in a
newspaper of general circulation within the City,
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INTERIM URGENCY ORDINANCE NO.
PAGE 5
On motion of Council member , seconded by Council member
, and on the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing ordinance was passed and adopted at this reading on the _ day of
December, 2002.
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INTERIM URGENCY ORDINANCE NO.
PAGE 6
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF
ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TiMOTHY J. CARMEL, CITY ATTORNEY
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE SUSPENDING DEVELOPMENT
APPLICATIONS FOR .DEVELOPMENT OF ANY PRIME
FARMLAND SOILS
WHEREAS, on October 9, 2001 the City Council of the City of Arroyo Grande ("City")
adopted the Agriculture, Conservation and Open Space Element of the 2001 General
Plan; and
WHEREAS, Agriculture Objective "Ag1" of the Agriculture, Conservation and Open
Space Element in the 2001 General Plan, is to "Avoid, minimize and/or mitigate loss of
prime farmland soils and conserve non-prime Agriculture use and natural resource
lands"; and
WHEREAS, the City acquired a grant from the California State Coastal Conservancy
("CSCC") in 1991 to develop a Coordinated Agricultural Support Program ("CASP") for
the Arroyo Grande Valley. The overall purpose of the CASP was to identify issues and
conflicts related to the support and preservation of agricultural resources of the Arroyo
Grande Valley. As a result of development, there remain few areas within the City with
contiguous parcels of prime farmland soil. In the interest of preserving existing prime
farmland soils from urban encroachment, the City deems it necessary to consider all
ramifications of allowing the development of prime farmland soils; and
WHEREAS, the CASP study suggested that when development occurs, it should be
done in a "logical and orderly" fashion. Development should not hinder any agricultural-
viable parcels adjacent to those parcels as they develop. The City occupies 5.45 square
miles, with most of its urban development located in the western quadrants. Orderly
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ORDINANCE NO.
PAGE 2
development has allowed the town center with its current infrastructure to be sufficiently I
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capable of providing services to the population while retaining the ability to expand. At I
the same time large parcels of outlying prime farmland soil have been protected from I
development. The City Council seeks to assure the public that policies of the 2001 I
General Plan are implemented to safeguard the welfare and health of the community. I
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Study of this issue will ensure that zoning will continue to provide for infill growth in
areas with sufficient infrastructure and services and simultaneously protect outlying
areas from premature and/or unnecessary conversion of prime farmland soils; and.
WHEREAS, suburban sprawl has been defined as irresponsible, poorly planned
development that destroys green space, increases traffic and air pollution, and
negatively impacts the ability to provide public services, It is critical to the social and
economic health of the City to promptly research this issue and develop solutions to
avoid sprawl, thereby promoting the long-term health and orderly development of the
community, One possible solution may be the use of urban growth boundaries and/or
agricultural buffers to create designated urban growth areas with distinct boundaries to
protect the areas outside the boundaries. The State Department of Housing and
Community Development ("HCD") on December 4, 2002 determined that the San Luis
Obispo County regional housing need is 18,035 housing units over the next five years.
In January 2003, more than one year after adoption of the City's General Plan, the San
Luis Obispo Council of Governments is expected to assign approximately 1,200 to
1,440 units to the City of Arroyo Grande to plan for in its 2003 General Plan Housing
Element Update. The Council is required by Government Code section 65580(e), to
consider "economic, environmental, and fiscal factors and community goals" in the
General Plan, This moratorium will enable the Council to review the Arroyo Grande
housing needs projected by HCD and distributed by SLOCOG in a manner to prevent
sprawl, and comply with the 2001 General Plan, Agriculture, Conservation and Open
Space Element and refine policies intended to protect prime farmland soils; and
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ORDINANCE NO.
PAGE 3
WHEREAS, the viability of the City, both economically and culturally, is significantly
dependent upon revenues from the agricultural sector. The 1997 Census of Agriculture
from the - United States Department of Agriculture as released by the California I
Agriculture Statistics Service shows that for San Luis Obispo County, farmland
decreased 2 percent from 1,324,403 acres in 1992 to 1,301,889 acres in 1997. At the
same time, in San Luis Obispo County, the market value of agricultural products sold
increased 69 percent to $312,950,000 in 1997. According to the CASP study, the fertile
soils of the 2,500 .:!: acres in the Arroyo Grande Valley yielded approximately $10 million
in agricultural value, The County Assessor's maps identified 168 parcels within the
CASP study area, with 28 lying within City limits for a collective total of 282 acres. Many
of these landowners lease to any of about 10 commercial growers, most of whom also
own nearby acreage, Of parcels in the Study Area, approximately 106 were in active
agricultural production at the time of the CASP study. Total revenues per acre were
estimated at $4,000 per year thus generating returns equivalent to approximately $7.9
million in 1994, or about 1/6 of the County's total gross revenues for that year. A
moratorium on development applications will allpw for time to study locations where
permitting development may have an adverse affect on the agricultural sector thus
affecting City and County revenues and other economic benefits of preservation of
prime farmland soils. Moreover, the City Council desires to avoid a "domino" effect
whereby development may affect conversion of surrounding agricultural lands, This
includes refinement of conversion mitigation measures, urban growth boundaries and/or
agricultural "buffers"; and
WHEREAS, the City Council deems that it is critically necessary to protect prime
farmland soils from encroachment of non-agricultural, higher density uses. The City
Council seeks to ensure that development occurs in a logical and orderly fashion within
the City, and to study the effects of buffers between developing areas and prime
farmland in compliance with the agriculture objectives and policies of the 2001 General
Plan. The State Department of Housing and Community Development projections for
regional housing needs will greatly affect the growth of the City of Arroyo Grande.
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ORDINANCE NO.
PAGE 4 i
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Therefore, the City Council deems it necessary to avoid the effects of sprawl and, I
alternatively, study the use of urban growth boundaries and agricultural buffers. The [
future of the City of Arroyo Grande as a community with a strong economic base
depends on the viability of the agricultural sector. Additionally, the historic cultural
identity of the City is tied directly to the current agricultural uses within and adjoining the
City. Consequently, the City Council seeks to avoid permitting development in areas
with prime farmland soils that may result in a "domino" effect of parcel by parcel
conversion and development and other possible mitigation measure to minimize the
impacts of conversion if allowed; and
WHEREAS, the City Council desires to promptly study and re-evaluate the designation
of areas having prime farmland soils in the Land Use Element of the 2001 General Plan,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES HEREBY ORDAIN AS FOLLOWS:
!
SECTiON 1: For the foregoing reasons which are incorporated herein, there is hereby
created a moratorium on acceptance of land use applications which seek to develop
parcels containing prime farmland soils in order to study the current and immediate
threat of such development to the public health, safety, and welfare.
SECTION 2: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
text of the proposed Ordinance shall be posted in the office of .the Director of
Administrative Services/Deputy City Clerk. Within fifteen (15) days after adoption of the
Ordinance, the summary with the names of those City Council members voting for and
against the Ordinance shall be published again, and the Director of Administrative
ServiceslDeputy City Clerk shall post a certified copy of the full text of such adopted
Ordinance,
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ORDINANCE NO.
PAGE 5 I
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SECTiON 3. This Ordinance shall take effect and be in full force and effect thirty (30) t
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days after its passage and shall expire and be of no force and effect 180 days from its
effective date, unless further extended by the Council.
On motion of Council member , seconded by Council member
, and on the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing ordinance was passed and adopted at this reading on the _ th day of
December, 2002.
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ORDINANCE NO.
PAGE 6
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF
ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM: I
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TIMOTHY J. CARMEL, CITY ATTORNEY
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11.b.
MEMORANDUM
TO:... CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR 1(~
BY: TERESA MCCLISH, ASSOCIATE PLANNE~
SUBJECT: CONSIDERATION OF PRELIMINARY APPROVAL OF FISCAL YEAR 2002-
2003 COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS (CDBG)
DATE: DECEMBER 10, 2002
RECOMMENDATION:
It is recommended the City Council provide preliminary approval on the proposed funding of Fiscal
Year 2002-2003 CDBG projects,
FUNDING:
The County has estimated that approximately $140,299 in CDGB funds will be available to the City
in the fall of 2003, nearly 10,000 less than previous years. The precise amount of the allocation
will not be determined until next year, and recommended funding may have to be adjusted at that
time. The total amount of requested funding is $326,660,
DISCUSSION:
On July 15, 2002 the City Council approved a Cooperative Agreement with San Luis Obispo
County for joint participation in the Community Development Block Grant (CDGB) Program. The
Agreement is for a period of three (3) years, 2003, 2004, and 2005.
The City, as a participant. in the HUD designated urban county program of San Luis Obispo
County, receives an annual formula based allocation of CDBG funds. These funds are available
for a variety of Community Development activities as long as the activities meet at least one of the
three national objectives. The objectives are:
1. Benefit primarily to families with incomes below 80 percent of the median for the county.
2. Aid in the prevention or eUmination of slums or blight.
3. Address urgent needs that pose a serious, immediate threat to public health or welfare.
The County sent out a Request for Proposals and notified the public that the County and
participating Cities would accept applications for funding until October 28, 2002 (Attachment 1).
Below is a list of the applicants, project type, last year's recommendations, requested amounts for
this funding cycle, and proposed recommendations.
_._-~~-----
CITY COUNCIL
CONSIDERATION OF PRELIMINARY APPROVAL OF FISCAL YEAR 2002-2003
COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS (CDBG)
DECEMBER 10, 2002
PAGE 2
roJect Project Type Allocated Requ..ced Proposed
2002 Funds 200S Fund. 200S Fund.
PubUc Services 1,500 2,000 1,500
PubUc Services 3,500 5.000 3,500
PubJic Services 3,100 3,600 3,100
Public ServIces 1,895 3,000 1,900
Public Services na' 4,000 1,000
Public ServIces 8,000 8,000 8,000
Public Services 1895 000 1900
% 15 CAP = $21045 3Q 600 20 900
Housing 10.000 15,000 10,000
Code Enforcement 7,901 19,000 13,000
Public Facllllies nail'. 135,000 0
Public FaclUties 95,000 46,000 16,000
Economic Dev. 0 50,000 50,000
EconomJc Dev. 3,000 3,000 3,000
%20 CAP = $28,060 0 28,060 27,399
10960'C c' Bulldl Activities 0 60% = 1 a 73119
149291 140 299
"YMCA dd ncI ~r ler!undo Iaol rnr. United Cerllbrll Polly 01 SLO Co. r_Wd $2,1500 In 2002.
.. AG PubticWorlca dd no! apply lor lunda laol year.
... The Food Benk CoeUtion W88 eIIocaled $11,000 In 2002.
Please refer to Attachment 2 (CDBG applications) for background information on each of the requests,
The City Council is requested to review the applications and determine which projects should be
recommended to the County for funding. Staff has prepared a recommendation using the criteria listed
on page two of the RFP for the Council's consideration. Particularly, it must be demonstrated that the
project can be completed as budgeted by June 30, 2003 for HUO compliance. The coopeRltive
agreements between the County and the cities give the cities great discretion regarding their allocations
of funds. Unless a City's recommendation to the County for funding is clearly in conflict with COBG
regulations, the County will approve the recommendation. The final decision for funding priority is
tentatively scheduled for a public hearing at the City Council's February 25, 2003 meeting.
Public SeNices funding requests are based primarily on the proportion of the population expected to be
served in the City, COBG regulations stipulate that at least 70% of all funds be spent on activities that
benefit low income persons and no more than 30% mey be spent on aellvities that eliminate blight. The
recommended allocations meet these requirements, Staff's recommendation also includes costs for
progRlm administration and capacity building, which were omitted last year. Such cost recovery will be
an important measure in order to help address the projected budget shortfall next year.
Attachments:
1) RFP for County of San Luis Obispo
2) CDGB applications (13)
3) Approved 2000-2001 CDBG projects from Page 2 of the executed sub-recipient agreement with the
County
Attachment 1
REQUEST FOR PROPOSALS AND NOTICE OF PUBLIC WORKSHOPS TO INVITE
PUBLIC INPUT FOR THE PROPOSED 2003 COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM AND 2003 HOME INVESTMENT PARTNERSHIPS ACT
PROGRAM URBAN COUNTY OF SAN LUIS OBISPO
The Urban County of San Luis Obispo is requesting proposals and comments regarding the use
of Community Development Block Grant (CDBG) funds. HOME Investment Partnerships Act
(HOME) funds and Emergency Shelter Grant (ESG) funds within the cities of Arroyo Grande,
Atascadero, Grover Beach. Paso Robles, San Luis Obispo and within the unincorporated areas of
the county. These five cities and the county have been designated by the federal Deparunent of
Housing and Urban Development (HYD},as an "urban county" eligible to receive annual, formula-
based grants ofCDBG ahd HOME,funds directly from HUD. HUD has not notified the Urban
County of the final funding levels for the 2003 funding year, but they are expected to be lower
than previous funding years from the program year starting July I, 2003. The preliminary funding
estimate from HUD for the CDBG program is $2,590,000. Funding estimates for the HOME and
ESG programs have not been released, but last year the funding levels were as follows:
$1,263.000 in HOME funds and $95,000 in ESG funds. The resulting estimates of allocations of
2003 CDBG funds is shown below:
Total estimated 2003 CDBG funds: $2,590,000
- Arroyo Grande $140,299
. - Atascadero $227,674
- Grover Beach $171,720
- Paso Robles $273,994
- San Luis Obispo $875,239
- Urban p~ojects fund $135,161
- UnincorPorated county $765,913
CDBG funds may be used for a variety of community development activities as long as the
activities meet at least one of the three national objectives. as follows:
I
1. Benefit primarily to families with incomes below 80 percent of area median: or
2. Aid in the prevention or elimination of slums or blight; or
3. Address urgent needs that pose a serious,. immediate threat to the public health or welfare.
Each year HUD publishes income limits, adjusted by family size, for families with incomes below
80percent of area median or below 50 percent of median. The income limits for 2002 in the San I
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Luis Obispo County area are as follows:
Persons in Family 1 2 3 4 5 6 7 8
Low-Income: .$28,150 .$32,200 .$36,150 .$40,200 $43,450 .$46,700 . .$49,900 I 553,100 i
(<80% x median) I
Very Low-Income: .$17.600 520,100 522,650 525,150 527,150 529,150 531,200 533,200 I
(<50% x median) I
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2003 CDBG and HOME Request for Proposals Page 2
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CDBG-eligible activities include: acquisition of real property, affordable housing activities, I
construction or rehabilitation of public facilities and improvements, clearance and demolition of
buildings, provision of certain types of public services, relocation payments and assistance, !
removal of architectural barriers, housing rehabilitation, historic preservation, code enforcement, i
commercial or industrial rehabilitation. special economic development activities, planning studies
and grant administration. In addition to meeting one of the national objectives listed above, at
least 70 percent of total 2003 CDBG funding must be approved for activities benefitting low-
income families, and the overall CDBG program should not exclude benefit to very low income
families. , 'J
.
HOME funds may be used only for affordable housing related activities which benefit low-income
families. There is a local funding match requirement equal to 25 percent of the HOME funds.
Numerous other program requirements apply. as described in the HOME regulations, copies of
which are available from the county Planning and Building Department.
The County is also seeking comments on potential uses of federal Supportive Housing Program
(SHP) funding which is a competitive (non-formula) grant program created to address the need to
move homeless persons into housing,
Any individual, group or organization wishing to apply for CDBG funding must submit a CDBG
application to the county and applicable city, using the official proposal forms provided by the
county. The deadline for complete applications to be received by the county and participating
city is 5:00 P.M. on Monday, October 28,2002. The CDBG and/or HOME regulations and
proposal forms are included in the complete proposal packages, which may be obtained starting
today, during normal business hours from the County Department of Planning and Building, 1035
Palm Street, San Luis Obispo, The application packages also may be requested from the county
by telephone: Ask for Tony Navarro, (805) 781-5787. You may also obtain a copy of the CDBG
application from the City of San Luis Obispo by visiting their web-site,
http://www.slocitv.or!!/communitvdeveloDment/documents.asp or from one of the participating
cities by contacting the following persons:
. Teresa McClish, Community Development Dept., City of Arroyo Grande. 214 E. Branch
Street (p.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420,
. Valerie Humphrey, Department of Public Works, City of Atascadero, 6500 Palma Ave.,
Atascadero, CA 93422-4299, (805) 461-5020.
. Bruce Ambo, Community Development Dept., City of Grover Beach, 154 S. Eight St.,
Grover Beach, CA 93433, (805)473-4520,
. Ed Gallagher. Community Development Dept., City of Paso Robles, 1000 Spring St., CA
93446, (805) 237-3970.
. Jeff Hook, Community Development Dept., City of San Luis Obispo, 990 Palm St., CA
93401, (805) 781-7170,
Please specify whether the CDBG, HOME or ESG packages are desired.
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Attachment 2
CITY OF ARROYO GRANDE
COMMUNITY DEYELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURiNG 2003 PROGRAM YEAR
1. Name and mailing address of applicant organization, with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INC.
EOC Health Services
Fortv Wonderful Proaram RECEIVED
1030 Southwood Drive
San Luis Obispo, CA 93401 OCT 2 8 2002
Raye Fleming, Health Services Director (805) 544-2478 x 11
2. Title/name of proposed project or program: CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT DEPT.
Operating expenses for Forty Wonderful Program
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For projects,
describe the location of the project (be as specific as possible, e.g. street address). For progrems, state
the location from which the program will be operated and/or describe the geographic area served by the
program. Also, please Include a schedule of project/program milestones.
Program description: The Forty Wonderful Program strives to reduce mortality, and improve early
detection and intervention of chronic disease and cancer. Specifically in the Forty Wonderful Program,
our highest priority is to assist women age 40 and older with early detection of life-threatening cancer.
Since the aging process is also a contributing factor in the risks for breast and cervical cancer, these
screening exams become more vital as a woman grows older. Through the Forty Wonderful Program,
peri-, menopausal and postmenopausal women receive routine pap smears; breast exams; testing for
anemia; colo-rectal exams; follicle stimulating hormone testing; complete blood chemistry; and
appropriate medical referral as needed, Hormone replacement therapy is provided as appropriate.
Services are delivered by nurse practitioners and physicians.
Forty Wonderful Program services are offered at two EOC Health Services clinics in the county. A sliding
fee scale is based on the woman's income; however, no one is turned away for an inability to pay. EOC's
purchasing contracts with pharmaceutical companies allows the patients to receive hormone replacement
therapy at a greatly reduced cost.
Benefits: CDBG funding to EOC's Forty Wonderful Program would be used to subsidize low-income,
uninsured and underinsured women. age 40 and older, throughout the county.
Milestones: all services are ongoing throughout the program year.
4. Total amount of CDBG funds requested: $8,000
City of Arroyo Grande $2,000
City of Atascadero 2,000
City of Grover Beach 2,000
City of Paso Robles 2,000
TOTAL $8,000
If CDBG funding is granted to the Forty Wonderful Program, these cities will not be approached for
funding from their respective 'Grants In Aid" programs. The City of San Luis Obispo and the County
support this program through their "Grants In Aid" and Community Based Organization funding
processes. The cities of Morro Bay and Pismo Beach do not participate in the urban county CDBG
process; therefore, the Forty Wonderful Program will continue to seek support from their 'Grants In Aid'
programs.
._~ ---~
2003 CDBG and HOME Request for Proposals Page 4
- Publish Urban County draft
funding recommendations: January 15, 2003
- Public workshops on draft funding
Recommendations: January 15 - February 14, 2003
- City public hearings to approve funding
recommendations: February 17 - March 4,2003
- Hearing by county to approve Action Plan: March 18 or March 25, 2003
- Edit Plan, transmit to HUD: March 25 - May 13, 2003
- Absolute due date at HUD in L.A.: '.' May 15, 2003
- HUD issues acceptance, fundiDg approval: June 30, 2003 (estimated date)
- Execution of grant agreement with HUD: August 30, 2003 (estimated date)
- County conducts environmental review: (varies by project)
If you have any questions or need additional information about the CDBG or HOME programs,
or about the citizen participation process, please contact Tony Navarro, Planner ill, at the San
Luis Obispo County Department of Planning and Building at the address or phone number listed
above.
g:\housing&ed\tony\ '03needs\lAppsNotic\rfp. wpd
5, Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG funds requested $ 8,000
2. Other funds - Please see Attachment A 50.209
Total Revenues $ 58,209
b. EXDendltures: Please see Attachment B.
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
how the project or activity meets that national objective.
a, -X- Benefits low and moderate-income persons as defined by the U.S. Department of Housing
and Urban Development (HUD).
b. _ Aids in the prevention or elimination of slums or blight.
c. _ Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community, and no other
funding sources are available.
1. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate Income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by Income group as follows:
a. Total number of families (or persons) to benefit?
Our countywide goals for 2003 will be to provide outreach and education to 800 women, to provide
a clinical breast exam and cancer screening to 400 women, and to refer and assist 400 women to
obtain mammograms. I
b. How many of them will be low-income?
All clients will be low-income or very low-income.
c. How many of them will be very low-Income?
All clients will be low-income or very low-income.
8. Check any of the followIng eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Elioible CDBG Activities)
..lL Public services
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences If the proposed project or program is not funded In the next year?
Need/urgency: The American Cancer Society's Cancer Facts and Figures cites cancer rates in San Luis
ObisDO County at a rate 13 Dercent hiaher than the State averaae, According to the ACS, "a lack of health
insurance is associated with lower survival among breast cancer patients." Breast cancer patients with
low incomes have lower 5-year relative survival rates than higher-income patients. California State data
suggests that much of the difference in survival rates between cancer Datients with low socioeconomic
status and those in hiaher income brackets is due to late diaanosis. Unfortunatelv with breast and
cervical cancer, svmDtoms occur late in the disease Drocess and earlv screenina areatlv enhances the
cure rate and ultimate treatment costs,
Locally, the funding available for screening exams of non-contracepting women, other than through our
Forty Wonderful Program, is very limited. Only two other agencies, the Public Health Department and
Planned Parenthood, provide similar services but there is a fee for these services, thus creating
significant gaps in access to services. The Forty Wonderful Program provides low-income women with
early access to health screening and diagnosis of problem conditions and helps avert financially and
emotionally costly treatment.
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If not funded: Without CDBG funding, the Forty Wonderful Program would be less able to fill the gaps in
available preventative healthcare services. This creates the likelihood that low-income women in this
vulnerable age group would not be able to access medical care until a serious, and potentially life-
threatening, condition had been diagnosed through the other limited services available.
10. Description of specific groups proposed to implement project or program: (single or
multiple group, with roles: non-profit or for-profit, experience, etc.).
The Forty Wonderful Program is part of EOC's Health Services Division. The Health Services Division has
been serving San Luis Obispo County's low-income population since 1972. Prevention of health
problems is the primary focus of our medical and educational services, Through a wide array of programs
we strive to improve the quality of health of County residents,
Because of the medical nature of the services provided, paid staff provides most direct client services.
Nurse Practitioners provide medical care at our two clinic sites.
t certify that the Information In this application Is true and accurate to the best of my ability and
knowledge.
i'?
Date
3
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Attachment "A"
Proposed 2003 Non-CDBG Funding Sources for
EOC Forty Wonderful program
SOURCES OF NON-CDBG FUNDS
EOC Fundraising $15,000
County of San Luis Obispo 5,052
Patient RevenuelMedi-Cal 16,000
City Income 13,917
Donations 240
Total Projected Non-CDBG Funds $50,209
.
Attachment "B"
Proposed Budget for 2003 CDBG Program
EOC Forty Wonderful program
USES OF FUNDS
Fortv Wonderful Onerations
Salaries and Wages $49,007
Mammograms/Pap Smears 4,490
Indirect & Administrative Expense 4,312
Office Expenses (rent, pmonnel hiring,supplies) 400
Transportation 0
Total Forty Wonderful Budget $58,209
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CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPUCATION FOR FUNDING DURING 2003 PROGRAM YEAR
1. Name and mailing address of applicant organization, with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY. INCflEC
EOC Health Services fiVE
Senior Health Screenina D
1030 Southwood Drive OCT 2 8
San Luis Obispo, CA 93401 C/ 2002
Raye Fleming, Health Services Director (805) 544-2478 x 11 COMM-aPF ARROYO ,_
TY DEVfL GHANDE
2. Title/name of proposed project or program: OPMENT DEPT.
Operating expenses for Senior Health Screening
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please include a schedule of project/program
milestones.
The Senior Health Screening team consists of EOC's Spanish speaking registered nurse and a
clerk/aide, as well as volunteer hearing and vision specialists. This team carries all equipment and
supplies with them to 20 senior-focused sites throughout the county, including the First Methodist Church
and Parkview Manor sites in Arroyo Grande. Services include: blood pressure, pulse, hemoglobin, blood
glucose. cholesterol, hemoccult (to detect colo-rectal cancer), glaucoma, and hearing screening, as well
as flu vaccines, Clinics are conducted regularly at local churches, senior centers, residential facilities,
mobile home parks, and other locations where seniors gather. Educational topics inetude diet, exercise,
lifestyle modification, reinforcement of medication compliance, bereavement Issues, and referrals to other
health, social, and legal services.
Benefits: Although medically one of the most vulnerable segments of the population, seniors are often
reluctant or unable to go to a doctor or get advice about a physical problem or change, The convenience
of the regular Senior Health Screening Program, and the comfort and informality of dealing in a low-stress
environment with staff members who are friendly and familiar, help make the screening process more
effective. As a trusted resource, Senior Health Screening Is able to help seniors identify possible
problems. make referrals and provide health education, support and social interaction.
There are numerous examples of serious health problems, which might otherwise have been ignored,
that have been detected and treated because of this: for example, In one case the Senior Health
Screening nurse detected a low hemoglobin level and referred the senior to a physician who identified a
colon tumor as the cause; in another case, a senior mentioned her increasing loss of equilibrium and was
referred for additional tests which revealed a brain tumor. In both cases, early detection resulted in
successful surgical outcomes for these seniors. At all of the clinics, dangerously high blood pressure, also
known as the 'silent killer", and diabetes are discovered. With lifestyle changes, permanent side effects
are prevented.
CDSG funds will enable EOC's Senior Health Screening Program to continue serving San Luis Obispo
County seniors. many of whom are unable to access health screening services. In addition to ongoing
clinics, Senior Health Screening will use funds to bring services to well-attended health and cultural fairs
in rural communities. These fairs are often a central part of life in many areas and will provide excellent
opportunities for reaching seniors. Program staff will provide clinics at three community health or cultural
fairs in rural areas over the next year. Additionally, CDSG funds will be used to provide hemoccult and
total cholesterol testing for seniors who cannot afford to pay,
Milestones: All services are ongoing throughout the program year.
---~
2003 CDBG: Senior Health Screenina Economic Oooortunitv Commission of San Luis Obisoo County
4. Total amount of CDBG funds requested: $20,000
City of Arroyo Grande $ 5.000
City of Atascadero 5,000
City of Grover Beach 5,000
City of Paso Robles 5,000
TOTAL $ 20,000
If CDBG funding is granted to Senior Health Screening, these cities will not be approached for funding
from their respective "Grants In Aid" programs. The City of San Luis Obispo and the County support this
program through their Grants In Aid and Community Based Organization funding processes, The cities of
Morro Bay and Pismo Beach do not participate in the urban county CDBG process; therefore. Senior
Health Screening will continue to seek support from their "Grants In Aid' programs.
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG funds requested $ 20,000
2. Other funds - Please see Attachment A 45,315
Total Revenues $ 65,315
b. EXDenditures: Please see Attachment B.
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
how the project or activity meets that national objective.
a. ..lL- Benefits low and moderate-income persons as defined by the U.S, Department of Housing
and Urban Development (HUD). .
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate income persons, please estimate the number of persons (or households) to !
benefit from the project and break that estimate down by Income group as follows:
a. Total number of families (or persons) to benefit?
Our countywide objective is to provide 3200 clinic contacts resulting in 12,000 units of service
including screening tests, counseling, education. and referrals.
b. How many of them will be low-Income?
All clients will be low-income or very low-income.
c. How many of them will be very low-Income?
All clients will be low-income or very low-income,
8. Check any of the following eligible activity categories that apply to the proposed program:
-.L Public services
9. Describe the need and the degree of urgency for the proposed project or program. What
would be the consequences if the proposed project or program is not funded In the next year? ,
Need/urgency: From an editorial in the October 1997 American Journal of Public Health, "the most
important health problem of developed nations is the need for a reduction in the morbidity of our aging
populations. With the average age of populations increasing, prevention of morbidity associated with
aging represents a central issue for future health,. As is the trend nationwide, San Luis Obispo County's
senior population has increased appreciably over the last 20 years, The county has become a significant
retirement community for persons from other areas. The older adult population in the county increased
28% between 1980 and 2000, rising from 37,075 seniors age 55 and over in 1980 to almost 57,000 In
2000. Of seniors age 60 and over. more than 3.000 live at or below the poverty line and another 5.000
2
2003 CDBG: Senior Health Screenlna Economic Oooortunitv Commission of San Luis OblsDO County
are considered low-income. We are also seeing a growing population of the working poor, people that do
not have health insurance and also do not qualify for Medicare, Through our outreach at events, and
providing clinics to parents of children in EOC's Head Start programs, we are coming more and more into
contael with this working population, many of whom are age 50-64.
In San Luis Obispo County there is a shortage of physicians. Many seniors do not have a regular
physician, or if they have, are unable to be seen in a timely manner for situations or concerns that arise.
The Senior Health Screening nurse helps educate seniors about how to decide whether scheduling a
medical appointment or accessing emergency treatment is most appropriate for their health concern.
If not funded: The delivery of affordable quality health care is a serious need for local seniors living on
fixed incomes. When seniors are poor, non-English speaking, or geographically or culturally isolated, the
physical process of aging becomes more difficult for them, their families, health care givers, and
communities. Basic health screenina, education and preventive care are critical to the phvsical, mental
and social well-beina of our senior community, Seniors who lack transoortation and access to affordable
health care, remain at risk for undetected health hazards or even life-threatenina conditions.
Senior Health Screening promotes preventative health through early detection and education for Iow-
income seniors throughout San Luis Obispo County. There is no other oroaram like Senior Health
Screenina in the countv.
Historically, Senior Health Screening Program has been funded by the County, local cities, United Way,
and private donations. However, increased competition for funding and escalating client needs demand
that we further diversify our funding. Without CDBG support, our ability to maintain the level of this
essential preventive healthcare service in the county would be compromised,
10. Description of specifIc groups proposed to implement project or program: (single or
multiple group, with roles; non-profit or for-profit, experience, etc.).
As the county's Community Aelion Agency, EOC has provided critical services to low-income San Luis
Obispo County residents since 1965. We have operated the county's only Senior Health Screening
Program, for over 20 years. EOC Health Services has a long history of working with city, county and
private agencies. Program staff members are on local committees including the Adult Day Health Center
Advisory Council, Long-Term Care, and Continuity of Care committees.
Senior Health Screening collaborates with agencies and organizations that sponsor street fairs, health
fairs or other such community events, Other collaborative entities who coordinate services and resources,
and cross-refer for patient services include: Lifespan, Longs Pharmacy, the Area Agency on Aging's Vial
of Life Program, SLO County Library, Hurley's Pharmacy, the American Heart Association, the Senior
Nutrition program, and EOC's Forty Wonderful Projeel.
The Program also collaborates with volunteer hearing and vision professionals in order to provide those
specialized services, and with staff/volunteers of the senior and community centers, apartment
complexes, churches, and other sites where clinics are operated,
I certIfy that the Information in this application is true and accurate to the best of my ability and
knowledge.
,
/tJ/
Eliz th "Biz" Steinberg Date
Executive Director
3
i
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Attachment "A"
Proposed Budget for 2003 CDBG Program
EOC Senior Health Screening
USES OF FUNDS
Senior Health Screeninl! Ooerations
Salaries and Wages $43,194
Program Supplies 10,775
Indirect & Administrative Expense 4,838
Office Expenses (rent, personnel hiring,supplies) 4.708
Transportation 1,100
Training 100
Utilities 500
Maintenance & Repairs 100
Total Seni~r Health Screening Budget $65,315
--- - ------ -----
Attachment "B"
Proposed 2003 Non-CDBG Funding Sources for
EOC Senior Health Screening
SOURCES OF NON-CDBG FUNDS
County of San Luis Obispo $22.454.00
Other DonationsIPatient Fees 11,591.00
Other City Income 5.620.00
United Way 2,250.00
Other Income 3,400.00
Total Projected Non-CDBG Funds $45,315
------," - ~-
.
660 Pismo Streo . San Luis Obispo, CA 93401 . PhollC (80S) S44-8740
October 25, 2002
EOC Senior Health Screening
1030 Southwood Dr.
San Luis Obispo, CA 93405
FAX (80S) 549-8388
I
I
SUBffiCT: Impact of Senior Health Screening
To Whom It May Concern:
Senior Health Screening is the primary way many San Luis' Obispo County citizens have
to monitor their health status. Screenings are done at senior centers 1O<:ated in popLIIl1ion
centers, so that older adults can more easily 8JTIUI8e for low-oost or ftee tnmsportIIIion.
Private medical counseling is beyond the financial ability of a substantial share ofthcsc
clients. With medical costs skyrocketing. Medicare reimbursements being IUI, insurers
leaving the COIIIIty, and Social Security recipients facing a mere 1.4 aonual increase,
many older citizens arc pinched, Some must make choices between food, housing, and
medication. For such seniors. the EOC bea1th screening is essential.
Wltlrflle'impending closure of the county's general hoSpital, the EOC services become
even more critical. While county clinics may be established county-wide in time, during
the interim, services such as EOC Health Screening wiIJ be even more important to the
well-being of the county's aged (and San Luis Obispo bas the second fastest growing
senior population in the state ofCalifomia).
The RSVP project serves approximately 1500 San Luis Obispo County Seniors, and we
arc partnered with almost every other nonprofit or public agency that provides services to
our senior population, The BOC Health Screening contributes greatly to the health of our
clients and those ofthe aaencies with which we are partnen:d. The loss of this program
would be catastrophic for a significant portion of the seniors in our county.
Sincmoly,
r?~
Richard Gruner, Director
~an
- N_.... .m,.: (80s) 544-9146 . e-mail:slorsvp@slonct.org . web _: www..IOMtOllisloravp
CITY OF ARROYO GRANDE
COMMUNITY DEYELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR
1. Name and mailing address of applicant organization, with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INBi::l'" -" ....- '"
EOC Health Services . .
Teen Academic Parentln!! Pro!!ram CI DC7 Z 0 COOl
1030 Southwood Drive
San Luis Obispo, CA 93401 COMM[J.P' ARROr'
Raye Fleming, Health Services Director (805) 544-2478 x 11 try D~EL u u",-iW"
OPME, '-.
2. Title/name of proposed project or program: NT D€PT
Matching funds for operating expenses for the Teen Academic Parenting Program (T APP)
3, Please describe the proposed project or program. Include a description of the groups who will I
benefit and an explanation of how they will benefit from the proposed project or program. For I
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please Include a schedule of project/program
milestones.
Program description: EOC's Teen Academic Parenting Program (TAPP) serves pregnant and parenting
teen moms, parenting dads, their children age 0-5 years old, and the siblings of the parenting teens, in
Paso Robles, Atascadero, San Luis Obispo, North Coast and the South County. The population served is
predominately very low income and approximately 44% are Hispanic.
Benefits: TAPP ensures that pregnant and parenting teens receive health, education, and mentoring to
improve pregnancy outcomes, complete high school education, improve parenting skills, reduce
subsequent pregnancies, and experience a sense of connection with a positive role model. Asset
development is the context for delivering all TAPP services. This not only helps the parents and their
siblings but also teaches them how to develop assets in their own children. Services, which are provided
countywide through case management include:
. Development of a case plan
. Development of a supportive Individual Service Plan
. Oversight and monitoring of monthly contacts
. Provision of health, nutrition, child development, parenting assessment and education to enhance
parenting skills
. Provision of short and long term planning to implement health (including pregnancy prevention),
nutrition, child development and parenting skills
. Development of short and long term educational assessment and planning which will lead to high
school graduation or the equivalent
. Review and monitoring of school attendance and performance
. Identification and facilitation of necessary child care
. Referral to necessary agencies and community resources such as health care, family planning,
nutrition, health education, adoption counseling, mental health, substance abuse, domestic
violence, transportation, housing, education, financial, emergency, legal, child care, and parenting
education services when appropriate
Milestones: Services are ongoing.
4. Total amount of CDBG funds requested: $14,400
City of Arroyo Grande $3,600
City of Atascadero 3,600
City of Grover Beach 3,600
City of Paso Robles 3,600
TOTAL $14,400
_H____~___ ..____ -~
2003 CDBG Economic Opportunity Commission of San Luis Obispo County. Inc. - TAPP Program
If CDBG funding is granted. the program will not approach these cities for funding from their respective
"Grants In Aid" programs. The City of San Luis Obispo supports TAPP through their Grants In Aid
program and the County supports it through contracts with the Health and Social Services departments.
The cities of Morro Bay Pismo Beach do not participate in the urban county CDBG process therefore the
Teen Academic Parenting Program will continue to seek support from their "Grants In Aid" programs.
5, Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested 14,400
2. Other funds (Please see Attachment A) 294,560
Total Revenues $308.960
b. EXDendltures: Please see Attachment B.
6, Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
below that applies to the proposal, and explain how the project or activity meets that national
objective. I
_X_ Benefits low and moderate-income persons as defined by the U.S. Department of Housing
a. I
and Urban Development (HUD).
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate Income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by Income group as follows:
a. Total number of persons or households who will benefit from the project (regardless of
Income group):
We project that 300 teenage mothers, fathers, and siblings will be served in the coming year.
b. Of the total number of persons or households entered above, how many will be low-
Income (earning 51 % - 80% or less of the County Median income)?
Approximately 15 clients will be low-income.
c. Of the total number of persons or households entered above, how many will be very low-
Income (earning 50% or less of the County Median Income)?
Approximately 285 clients will be very-low-income.
8. Check any of the following eligible activity categories that apply to the proposed project or
program:
L- Public services
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences If the proposed project or program Is not funded In the next year?
Need/urgency: The T APP Program was originally established in response to the significant increase in
teen births in our county and the resulting gaps in services for pregnant and parenting teens, When teens
become parents. the social and economic realities can be overwhelming. Problems faced by pregnant
and parenting teens include isolation and loss of a viable social network; lack of transportation to school.
employment, and health and social services; lack of child care; lack of coping skills; dropping out of
school; subsequent pregnancies; gang involvement; and use of alcohol, tobacco and other drugs.
2
2003 CDBG Economic Opportunity Commission of San Luis Obispo County, Inc. - TAPP Program
Substance abuse has its own associated risks such as poor pregnancy outcome, poor judgment and risk
assessment, and poor impulse control, all of which contribute to a greater risk of harm to a baby. Lack of
parenting skills, low levels of knowledge of child development and age appropriate expectations, ignoring
indications when a baby is sick or distressed, lack of positive role models for parenting, and marginal
nutritional practices places these teens' babies at an alarmingly high risk of abuse, neglect, ill health, and
accidents.
Our TAPP program has evolved into a highly-effective case management approach which is caring,
flexible, and very responsive to the needs of local clients and the communities in which they live. T APP
has incorporated the Cal-Learn program and Adolescent Family Life Program (AFLP) into its scope of
practice, Currently, over 200 teens in at-risk environments are served through subcontracts with the
Department of Social Services and County Health Department. These contracts, along with a United Way
grant and private donations, help to fund this critical program.
If not funded: An increased competition for outside funding and the County's AFLP contract reauirement
for match fundina demand that we diversify our fundina to sustain this vital Droaram. We are seeking
CDBG funding to allow us to further our goal of reaching every pregnant and parenting teen in the county
and helping them to become successful in parenting, finishing their education and becoming financially
stable and independent.
10. Please describe the specific organizatlon(s) method to Implement the proposed project or
program:
The Economic Opportunity Commission of San Luis Obispo County (EOC) is a private nonprofit
community action agency providing critical services to low-income county residents since 1965. The Teen
Academic Parenting Program (TAPP), a division of EOC Health Services, was established in 1986 to
serve the very vulnerable population of pregnant and parenting teens.
The paid staff includes eight social workers, a parent educator and a supervisor, Social workers provide
the case management services through home visits, school visits and weekly or monthly support groups.
Each social worker covers a specific geographic area of the county with two in Paso Robles, one in
Atascadero, one in San Luis Obispo and the Coast, two in the South County, one at Lopez High School,
and one male case manager for the teen fathers,
I certify that the Information in this application Is true and accurate to the best of my ability and
knowledge.
3 ,
,
Attachment" A"
Proposed 2003 Non-CDBG Funding Sources for
EOC Teen Academic Parenting Program (TAPP)
SOURCES OF NON-CDBG FUNDS
County of San Luis Obispo $290, I 60
United Way/Other Income 4,400
Total Projected Non-CDBG Funds $294,560
I
I
I
---..---..-.- -'-- -'--
Attachment "B"
Proposed Budget for 2003 CDBG Program
EOC Teen Academic Parenting Program (TAPP)
USES OF FUNDS
TAPP Ooerations
Salaries and Wages $257,595
Travel and Transportation 16.370
Office Expenses (rent. personnel hiring,supplies) 8,103
Program Supplies 700
Indirect & Administrative Expense 22,886
Utilities 2,180
Training 1,126
Total TAPP Budget $308,960
.
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the COBG regulations and guidelines and the Request for Proposals
before completing this proposal. A copy of a HUD-prepared COBG eligibility
guidebook is available upon request from county staff. Also, please call county
and/or city CDBG staff with any questions about how to complete the form or about
the rating criteria and process.
(2) If the Information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and
phone number:
The Literacy Council
1264 Higuera Street, Suite 102
San Luis Obispo, CA 93401
Contact person: Bemadette Bernardi I
Phone number: 805-541-4219
2. Title/name of proposed project or program:
The Literacy Program
3. Please describe the proposed project or program. Include a description of the groups
who will benefit and an explanation of how they will benefit from the proposed project or
program. For projects, describe the location of the project (be as specific as possible, e.g. !
street address). For programs, state the location from which the program will be operated
and/or describe the geographic area served by the program. Also, please include a !
schedule of project/program milestones. i
i
The Literacy Council- the Literacy Council for San Luis Obispo County was incorporated as a i
I
non-profit in 1983. Our mission statement Is to assist adult Learners and their families in the I
development of English language communication skills. Our goals are: recruit and prepare I
volunteers as Tutors in the delivery of quality instruction using a variety of approaches, Provide I
individual and group instruction to Leamers in reading, writing, speaking, and basic number
skills, thereby furthering the ability of Leamers to function well in the community, Promote
community awareness and involvement In the literacy process. Our program serves all of San
Luis Obispo County. We operate thirteen leaming centers located throughout San Luis Obispo
County. This past fiscal year 389 tutors served 580 leamers with 17,750 hours of tutoring.
Locations of learning centers are as follows:
1. St. John's Lutheran Church, Arroyo Grande- Monday and Thursday afternoons.
2, Peach Lutheran Church, Arroyo Grande-Monday evenings,
3. St. Joseph's Catholic Church, Nipomo- Monday and Thursday evenings,
4. Central Coast Baptist Church, Grover Beach-Monday and Thursday evenings.
5, Atascadero Bible Church, Atascadero-Monday and Thursday evenings.
6. Paso Robles Public Library, Paso Robles-Tuesday and Thursday evenings.
7. Presbyterian Community Church, Cambria-Monday and Thursday evenings.
8. St. Joseph's Catholic Church, Cayucos-Saturday mornings.
9, Trinity Methodist Church, Los Osos-Monday and Thursday evenings. i
i
I
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2002 CDBG Application Organization: L. .f..e riJ. tr ~hL..1
I
10. St. Peter's Episcopal Church, Morro Bay- Wednesday evenings.
11. St. Timothy's Church, Morro Bay-Tuesday evenings.
12. First Presbyterian Church, San Luis Obispo-Tuesday and Thursday mornings.
First Presbyterian Church, San Luis Obispo-Monday evenings.
13, St. Francis Church, Oceano, Monday and Wednesday mornings.
We provide free instruction to adults in reading, writing, and speaking English. We help both
English speakers that need to improve their reading and writing skills and English as a Second
Language speakers. We hold tutor trainings once per month to have a consistent and
replenished resource of tutors. At the California Men's COlony we train inmates to become
tutors and provide both CMC East and West learning centers with in-service trainings and
books, Additionally, we teach parents of children fIVe and younger to read by utilizing children's
books. After they have mastered a book, we teach them to read it to their children. We work with
EOC's Head Start Families and their TAPP (teen parents) Program. We have more than fifty
tutors that work for us independent from any of our centers. Literacy Council staff matches
tutors and leamers. They arrange schedules and locations that suit their needs.
In Fiscal year 2001-02 our learners were:
448 Hispanic
50 Caucasian-non-Hispanic
52 Asian
15 Afro American
4 Native American
1 Pacific Islander
and 10 other
First languages were: English, Spanish, Chinese, Japanese, Vietnamese, Russian, Polish,
Farsi, French and Italian.
The success of our program and projects are evaluated by tracking the number of tutors we are
able to recruit and train and the longevity of those trained tutors. Learners are assessed when
they begin in our program. We use the Slosson Oral Reading Test (SORT) for literacy learners
and the English as a Second Language Oral Assessment (ESLOA) for ESL (English as a
Second Language) learners. Follow-up assessments are given to each learner determined by
their individual progress through the books and materials in their individual learning plan.
Center Directors send in monthly student progress reports. The progress reports are evaluated
to determine the effectiveness of the tutoringllearning relationship. We assess the learner when
they leave the program to determine if they have progressed beyond their initial assessment
and how much they have progressed. We track how many learners go on to adult education or
junior college programs. We track learners that pass a driver's test, GED, become citizens,
become employed, and get better jobs.
4. Totai amount of CDBG funds requested: $ 15.000.00
Please identify the jurisdiction(s) you are applying to:
If you are requesting CDBG funds from more than one jurisdiction, please break down the
amount shown above by the jurisdiction listed below.
2-
; I'
2002 CDBG Application Organization: i... I- J' .d" 4 ~ {PAht.!
City of Arroyo Grande: $ 3,000.00 City of Paso Robles: $ 3,000.00
City of Atascadero: $ 3,00.00 City of San Luis Obispo: $ 3,000.00
City of Grover Beach: $ 3.000.00 Unincorporated community of: i
County-wide:
5. Piease describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 15,000,00
2. Other funds (please describe below) $127,000,00
SLO City County Library $ 34,000,00
State Library $ 19,000.00
United Way $ 2,750.00
SLO Human Relations $ 5,000.00
Prop. 10 $ 10,000.00
Donations $ 15,000.00
Associates $ 20,000.00
Other grants $ 16,250.00
CDBG $ 15,000.00
Total Revenues $142,000.00
a. Expenditures: List below by item or cost category.
Salaries and payroll costs $ 86,000.00
Health insurance benefits $ 5,500.00
Insurance $ 3,500.00
Rent $ 13,800.00
Telephone $ 2,000.00
Copier $ 1,750.00
Equipment maintenance $ 300.00
Postage $ 950.00
Mileage $ 650.00
Newsletter $ 550.00
Marketing $ 1,000.00
Office Supplies $ 2,000.00
Staff Development $ 1,000.00
Volunteer recognition $ 1,500.00
Janitorial $ 600.00
Donor recognition $ 1,500.00
Printing $ 1,000,00
Books for learners and tutors $ 5,000.00
Leaming Centers $ 5,000.00
Pre-service training $ 4,000.00
In-service training $ 1,900.00
Depreciation-computers $ 2,500.00
Total $142,000.00
3-
2002 CDBG Application Organization: l. '+.P4"/1 7 toL-J-tL./
,
6. Does the proposed project or activity meet one of the three national objectives of the
CDBG program? Please check one of the objectives below that applies to the
proposal, and explain below that applies to the proposal, and explain how the project
or activity meets that national objective.
a. _X_ Benefits low and moderate-income persons as defined by the U.S. Department
of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least 51
percent of whom are low and moderate-income persons. See current income limit
schedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective. the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more
conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the
community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal
with major catastrophes or emergencies such as floods or earthquakes.
7. If the project or program is designed to meet the National Objective of providing
benefit to low and moderate income persons, please estimate the number of persons
(or households) to benefit from the project and break that estimate down by income
group as follows:
a. Total number of persons or households who will benefit from the project (regardless of
income group):
700
~ouseholds (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be low-
income (earning 51% - 80% or less of the County Median income)?
133
~rs~ouseholds (circle the applicable unit)
a. Of the total number of persons or households entered a~ove, how many wm be very low-
income (earning 50% or loess ofthe County Median income)?
560
,...-:P'E!rsons~useholds (circle the applicable unit)
8. _Check any of the following eligible activity categories that apply to the proposed
project or program: (Refer to CDBG regulations and Guide to Eligible CDBG Activities)
4-
2002 CDBG Application Organization: L. .j-l:.,rd ty Cou,e-/
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
_'^- Special economic development
- Special activities by subrecipients
.--X_ Public services I
- Planning studies
i!
9. Describe the need and the degree to urgency for the proposed project or program.
What would be the consequences if the proposed project or program is not funded in . I
the next year? I
.
j
The need for literacy services in San Luis Obispo County is great and growing. The National I
I
Institute for Literacy publishes adult literacy estimates. Their rating system uses 1 as the lowest !
literacy level and 5 as the highest. The latest published data for our county (1996) shows that
17% of our population age 16 and older is at level 1- the lowest literacy level and 38% are at
combined levels 1 and 2. The major consequences of low literacy are:
Welfare: 75% offood stamp recipients perfonn at the lowest two levels of literacy.
50% of adults on welfare do not have a high school diploma or GED.
43% of adults with low literacy skills live in poverty.
Crime: 70% of prisoners perfonn at the two lowest literacy levels.
5-
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0 Organization: / "I '/-' h'/' 7' Cohh c., , /
2002 CDBG Application
Continuing cycle: Children's literacy levels are strongly linked to the educational level of their
parents.
The most significant predictor for children to have success in school is for the
primary caregiver to have graduated from high school or have aGED.
Children of parents who are unemployed and have not completed high school
are five times more likely to drop out of school.
Literacy is often the first step for a person to become a productive and contributing member of
their community. Better English language skills easily translate into better jobs and higher
wages for our leamers. With better jobs and higher wages our leamers become active
productive participants in their communities. Because our service is provided one-to-one or in
small groups, our learners are provided with the level and type of instruction specific to their
unique needs. Our tutors are prepared to help with such necessary skills as filling out jOb
applications, leaming job specific vocabulary, attaining a driver's license, preparing for the GED
test, and studying for the citizenship test. They are also prepared to teach parents to read to
their children and to help teens improve their English language skills. Often, a mentoring
relationship develops wherein self-esteem and life skills are modeled and learned.
The recruitment, training and retention of volunteer tutors are expensive, on-going, and labor-
intensive efforts. We offer monthly tutor trainings conducted by Literacy Council staff. Each
training graduates, on average, fifteen new tutors. The trainings are twenty-four hours over a
three-day period. Most tutors work one-on-one or in small groups of two or three learners per
tutor. This low tutor-learner ratio builds bonds between tutors and learners and is an extremely
effective teaching strategy. However, it requires a large and constantly replenished pool of
tutors, as well as, staff support, books, and materials. Without ever increasing funding, the
Literacy Council would not be able to respond to the demand posed by the ever increasing
number of individuals in San Luis Obispo County needing to learn basic English language skills.
Recruiting, training. and retaining tutors constitute one component of what the Literacy Council
needs to do in order to provide its services. The other crucial component is the assurance that
each individual that seeks our help can ultimately achieve the goal of reaching a literacy level
that will improve his/her overall quality of life. Consistent and new funding sources help the
Literacy Council provide the program, books, and materials to leamers and to individuals on olir
waiting lists hoping to be learners. The Literacy Council effectively serves all of San Luis
Obispo County, as well as providing special programs such as the one at the Grizzly Academy.
In order to grow and maintain the integrity of its program, the Literacy Council needs qualified,
professional staff to administer, create, and actualize a viable literacy program that affects every
community in our county.
If the Literacy Council were not funded next year the consequences would be:
1. The inability to recruit and train the needed number of tutors.
2. The increase in numbers of potentialleamers on waiting lists.
3. Not having enough books and materials.
4. Loss of staff to positions that promise better wages and benefits,
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2002 CDBG Application Organization: L.f'+.ffA ty Cot.~" /
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10. Please describe the specific organizatlon(s) method to implement the proposed
project or program: (single or multiple group, with roles; public agency?; non-
profit?; for-profit?; experience in operating similar programs; etc.).
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The Literacy Council, founded in 1983 as a private non-profit, utilizes the following method to
implement its program:
1. Have a diverse and active board of directors that is diligent in overseeing a non-
profit organization
2, Have a competent staff that is capable of administrating and coordinating the
program/so
3, Secure funds from both the private and public sector.
4. Uphold accurate accounting of funds.
5. Advertise for volunteer tutors.
6. Be accessible to all potential learners.
7. Offer well designed tutor pre-service and in-service trainings taught by
experienced instructors.
8, Maintain a well-trained pool of volunteer Center Directors and tutors.
9. Research for best books and materials and have them accessible to all tutors
and learners,
10. Assure that each learner has a learning plan specific to their individual English
language learning needs.
11. Track learner progress.
12. Keep data bases of learners and tutors.
13. Collaborate with other agencies whose clients may need our services.
14. Participate in other organizations such as United Way Agency Relations, the
Children's Services Network, the SLO Chamber of Commerce's Diversity Council
and the Planned Giving Council.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge.
~k1~~ ~.e.{~/;r1d' ~~.2-<t; .2~Z
Signature Date
6.1Arr1tJ...ulkJf.L '~R/r ,htLrL F Y.e lh ./, (..e {) r -t? C/or-'
Printed or typed name Title
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2003 CDBG Application Organization: San Luis Obispo County YMCA
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR
1. Name and mailing address of applicant organiiation, with contact person and
phone number:
San Luis Obispo County YMCA
South County Programming Office
A TIN: Kelly Vough, South County Regional Director RECEIVED
340 Pomeroy
Pismo Beach, CA 93449 OCT 2 8 2002
(805) 773-4182 CITY OF ARROYO GRANDE
2. Title/name of proposed project or program COMMUNITY DEVELOPMENT DEPT,
Y Teen X-Treme Program
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit from the
proposed project or program. For projects, describe the locatIon of the project
(be as specific as possible, e.g. street address). For programs, state the location I
from which the program will be operated and/or describe the geographic area
seryed by the program. Also, piease include a schedule of project/program I
milestones.
The YMCA's Y Teen X-Treme Program directly serves the early adolescent and middle
. school students and their families at Judkins, Paulding, and Mesa Middle Schools,
located in Pismo Beach and Arroyo Grande, respectively, These schools serve all I
middle school students who reside in these cities as well as in Grover Beach, Oceano,
and Nipomo.
Y Teen X-Treme is offered after school every afternoon and is located on two of the
school campuses, while the Judkins program is held daily at the South County YMCA
Programming facility (known to these students as the Y Teen Beach House). Each site
is convenientfor students and their families to access, and buses are provided for
transportation home at the end of the program day. Y Teen X-Treme is offered free to
families and is available to all students attending these schools,
The San Luis Obispo County YMCA created a 'Teen Philosophy' to guide curriculum at
this first-of-its-kind in the county, after school program for middle school students, We
first defined teens by the interests and social patterns that are indicative of that age
group. We solicited the input of young people to determine that if they were an
adolescent that was living their life to the fullest; they would likely be drawn to parties,
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2003 CDBG Application Organization: San Luis Obispo Countv YMCA
dances, relationships, the night, fun, and food, while also feeling the need for personal
rights, parental guidance, and expression. We recognized the probability that if a
middle school youth was living life to the fullest and engaging in all of these activities
during non-school hours, without adult supervision or intervention, that these behaviors
could lead to risk-taking and leave opportunities for poor decision making.
The YMCA has a long history of positive youth development and by design, is asset-
based and utilizes primary prevention strategies to attain desired outcomes. We
developed our Wheel of Club Choices to speak to the interests of teens while creating
a secure environment with a wide variety of skills-building activities for them to choose
from. Participants will experience the benefits of interaction with consistent, supportive
and well-trained staff in a safe, supervised setting.
Teens will arrive after school to engage in activities that they choose from the Wheel of
Club Choices (3 choices offered each day.) Facilitated by trained staff, these options
include but are not limited to clubs such as the Homework Club, Rad Reporters
Gournalism through press releases/newsletters highlighting teens in the community,)
Great Growers (garden/composting areas at sites,) Roving Recyclers, Career Seekers
(guest speakers and job shadow opportunities,) and Teen Connections (participants
interact with older adults at local senior residences/ visit younger children at one of the
YMCA's After School Adventures Programs/intermingle with high school members of
the Y Earth Service Corps.) Art, music, cooking, and sports are also favorite selections
among the teens and are options that are offered every day. Live & Learn is presented
to the students one-two times each month and features an array of guest speakers who
tell their personal stories of success with emphasis on the benefits of making wise
choices and living healthy lifestyles.
In addition to the after school program, the YMCA will offer monthly Friday night Teen
Dances, Teen Trips on scheduled weekends throughout the year, and local educational
field trips after school. We will continue to add skills building selections to our club
choices that challenge teens and appeal to their interests, as well as offer
presentations by health professionals designed to engage these young people in
dialogue to promote communication about teen health issues. Partners in determining
program direction and identifying age-appropriate components that will be popular with
teens are representatives from that group who assist staff in planning and facilitating
interactive talk sessions and activities.
A component of all YMCA Teen Programs is the Character Counts curriculum,
designed by the Character Counts Institute, The Six Pillars of Character; Respect,
Citizenship, Caring, Responsibility, Trustworthiness and Faimess are the foundation of
our program management plan and is the basis built upon for interaction among staff
and participants, and teens amongst their peers.
Hands on service learning projects planned and performed each month by the teens
and adult staff will promote a feeling of value and sense of purpose for the
teens, Reflection/Recognition exercises will serve to make service a meaningful
experience.
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2003 CDBG Application Organization: San Luis Obispo Countv YMCA
Program Milestones
Y Teen X-Treme participants will be involved in weekly positive after school activities at
no cost to the family (minimal fee charged for special events/off site field trip. Financial
assistance is available in these instances).
Teens will plan and implement 18 events or activities for their peers throughout the
school year.
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Youth will develop a strong and positive relationship with an adult leader. I
Youth will participate in and reflect on a variety of service learning experiences.
Y Teen X-Treme participants will be able to define leadership and will describe a
significant leadership experience.
Youth will have increased experience with the important workplace and civic skills of
teamwork, negotiation, conflict resolution and communication,
Teens will learn to make decisions, to problem solve as a team, and to be responsible
to each other for group outcomes.
Youth will demonstrate a better understanding of the positive character traits of caring,
respect, honesty and responsibility.
Program Milestones
Y Teen X-Treme participants will be involved in weekly positive after school activities at
no cost to the family (minimal fee charged for special events/off site field trip. Financial
assistance is available in these instances).
Teens will plan and implement 18 events or activities for their peers throughout the
school year.
Youth will develop a strong and positive relationship with an adult leader.
Youth will participate in and reflect on a variety of service learning experiences,
Y Teen X-Treme participants will be able to define leadership and will describe a
significant leadership experience.
Youth will have increased experience with the important workplace and civic skills of
teamwork, negotiation, conflict resolution and communication.
Teens will learn to make decisions, to problem solve as a team, and to be responsible
to each other for group outcomes.
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2003 CDBG Application Organization: San Luis Obispo County YMCA
Youth will demonstrate a better understanding of the positive character traits of caring,
respect, honesty and responsibility.
The number of DSS clients who work will increase.
The earnings of DSS clients in San Luis Obispo County (South County) will increase.
Participants employed in non-subsidized jobs will continue to be self sufficient
Work force productivity will increase.
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2003 CDBG Application Organization: San Luis Obispo County YMCA I
4. Total amount of CDBG funds requested: $14.000.00
Please identify the jurisdiction (s) you are applying to Citv of Arrovo Grande, City of
Grover Beach. Oceano. and Nipomo.
If you are requesting CDBG funds from more than one jurisdiction, please break down
the amount shown above by the jurisdiction listed below.
City of Arroyo Grande: ~4,000.00
City of Grover Beach: ~4,000.00
County-wide: ~6,000.OO
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $14,000.00
2, Other funds (please describe below) $ 88.000.00
(Other funds include Department of
Social Services projected at Yo of last year's
Grant Award. United Way at $7,000,00.
Seeking $8,000.00 from YMCA fund raising
And other potential funders).
Total Revenues $102,000.00
b. Expenditures: List below by item or cost category.
Salaries & Wages
Yo Time Program Director $15,000,00
Key Leaders $21,600.00 I
Program Staff $20.400.00
Wages Sub-Total $57,000.00
Payroll Taxes $7 ,000
Total Wages $64,000.00
Supplies
Food $12,000.00 ,
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Program Supplies $12.000.00 I
Total Supplies $24,000.00 I
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Transportation & Field Trips I
Lucia Mar School District Buses $10,000.00 I
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Ride-On Transportation/Silverado $2,000.00
Field Trips $2000,00 I
Total Transportation & Field Trips $14,000.00 I
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GRAND TOTAL $102,000.00 i
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2003 CDBG ADPlication Organization: San Luis Obispo County YMCA
6. Does the proposed project or activity meet one of the three national
objectives of the CDBG program? Please check one of the objectives below that
applies to the proposai, and explain below that applies to the proposal, and
explain Z the project or activity meets that national objective.
a _ Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD),
Families who live in the South County make up 33% of low and very low-income
households in the entire County, As of September 2002,719 families receive
CalWORKs cash assistance, and 3,900 rely on Medi-Cal in this area, Many more
utilize other resources available to assist families who live below the income level
determined as low/very low-income.
Many of today's families are supported by a single parent who may work many
hours and has likely struggled to pay for after school childcare throughout their
young child's school-age years. Indeed, over 50% of South County families who
are enrolled in YMCA after school childcare programs for students in K_6th grade
at local schools qualify for subsidized childcare assistance with the San Luis
Obispo County Economic Opportunity Commission (EOC). When their children
move on to middle school, they no longer qualify for assistance, as after school
care is looked upon as a low priority for this age group. This perspective directly
contradicts national and local studies that show that during the non-school hours
of 3:00 - 6:00 PM, the highest incidences of youth risk-taking behavior takes
place. This program directly addresses the basic need of childcare for this
particular constituency,
Needy working parents of middle school students are particularly challenged by the I
lack of safe and supportive environments for their children after school. This is when I
parents and other community members, but most importantly the students themselves,
report a sense of fearfulness, episodes of intimidation and gang and drug related
activity. This is also the time when young adolescents are most likely to engage in
sexual activity. There is no doubt that these issues affect all students and their families ,
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to some degree; however it is those same families most likely to benefit from
assistance from the Department of Social Services that also find a great sense of relief
knowing their children are safe and happily engaged after school. I
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By offering the Y Teen X-Treme program at no cost to the participants, parents can i
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afford to enroll their teens in a structured, organized, supervised, program. As a result, I
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parents are able to focus on their jobs, decrease absenteeism, and feel confident that I
while they are at work their teens are engaged in positive, safe, enriching, activities I
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after school. By providing transportation for the students, parents are able to work later
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in the afternoon and know that their children have a safe ride home, Participants I
employed in non-subsidized jobs will continue to be self-sufficient. I
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Our community will be enhanced by maintaining a low unemployment rate, and as a I
long range goal, will help the youth participating in this program gain skills, pursue their I
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2003 CDBG Application Organization: San Luis Obispo Countv YMCA
educations successfully, and learn more about the options the work world offers, and
will help them become more employable as they mature to working age.
Additionally, youth, who would not otherwise have the opportunity to travel throughout
the County after school to learn about their community, interact with businesses,
colleges, elected officials, and help to improve their environment, will attend low cost
field trips that serve to broaden their view of their personal future.
Parents needing financial assistance for fee based field trips or special events for their
teens complete a YMCA Financial Assistance Application with income verification ,
included. Assistance is based on income and family size and is awarded on a sliding
scale.
7. If the project or program is designed to meet the National Objective of
providing benefit to low and moderate-income persons, please estimate the
number of persons (or households) to benefit from the project and break that
estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project
(regardless of income group):
750/persons will be served
683 students who live in Arroyo Grande attend Judkins, Mesa or Paulding
308 students who live in Grover Beach attend Judkins, Mesa or Paulding
203 students who live in Oceano attend Judkins, Mesa or Paulding
690 students who live in Nipomo attend Judkins, Mesa or Paulding
b. Of the total number of persons or households entered above, how many
will be low-income (earning 51% or less ofthe County Median income)?
16% Low-income persons attending Mesa Middle School in Arroyo Grande
14% Low-income persons attending Judkins Middle School in Pismo Beach
12% Low-income persons attending Paulding Middle School in Arroyo Grande
c. Of the total number of persons or households entered above, how many
will be very low-income (earning 50% or iess of the County Median
income)?
32% Very Low-income persons attending Mesa Middle School in Arroyo Grande
29% Very Low-income persons attending Judkins Middle School in Pismo Beach
16% Very Low-income persons attending Paulding School in Arroyo Grande
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2003 CDBG ADDlication Organization: San Luis ObisDO County YMCA
8. Check any of the following eligible activity categories that apply to the
proposed project or program: (Refer to CDBG regulations and Guide to Eligible
CDBG Activities)
- Acquisition of real property
- Disposition of real property
Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
- Privately -owned utilities
Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
Relocation of individuals, families, businesses, non-profit organizations, and/or
farms
Removal of architectural barriers
- Housing rehabilitation
- New Housing Construction
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
X Special activities by subrecipients
Public services
- Planning studies
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2003 CDBG Application Organization: San Luis Obispo County YMCA
9..Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or program
is not funded in the next year?
The San Luis Obispo County YMCA, in paying particular attention to data that
determines current and estimated population growth trends determined by age, found
that youth between the ages of 13 - 17 are the fastest growing in comparison to any
other age group. In light of this information coupled with studies that show this same
age group is most at risk for engaging in unhealthy behaviors, we are demonstrating
our commitment to filling unmet needs in our community through innovative, outcomes-
based programming. Since its inception in 1998, the San Luis Obispo County YMCA's I
Teen Programs Department has strived to meet the challenge of providing age-
appropriate, values-based programming/activities/events that promote good character,
personal accountability, and responsible behavior to this ever-growing populace. I
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This program is offered free to participants through a partnership between the YMCA,
the San Luis Obispo County Department of Social Services (DSS), mini-grants
awarded by the United Way of San Luis Obispo County and the County Department of
Education, and local school districts (in-kind contributions). The Department of Social
Services has contributed the overwhelming majority of funding to the Y Teen X-Treme
program each year as part of its commitment to help move families from monetary
assistance to work.
While we received TANF Incentive Funds from the Department of Social Services to
operate Y Teen X-Treme in the 2002/2003 school years, funding was dramatically
reduced from previous years due to state budget shortfalls, While Y Teen X-Treme has
enjoyed program growth for the past three years, this year we needed to reduce staff,
numbers of field trips offered, transportation costs, and program supplies/food.
We are aware that the outlook for next year's state funding that will affect our county's
agencies is again, bleak, and the YMCA's ability to continue to provide this outstanding
program to our families is in jeopardy. Preliminary projections of program components
that will need to be eliminated next year that directly relate to benefits for our families
include but are not limited to, bus transportation home, staff cuts, serving fewer teens I
and a real possibility of being forced to close one of the schools.
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The need for programs that address the risk-taking behaviors that are prevalent in r
adolescents, who are not engaged in positive, after school programs that are
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supervised by caring adults, is clear. A long-term study of American youth, Adolescent ,
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Time Use and Risky Behavior, found that when comparing teens who spent one to four [
hours a week in extracurricular activities with those who spent no time in such I
activities, the "no time" students were 57% more likely to drop out their senior year, ,
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49% more likely to use drugs, 37% more likely to be a teen parent, 35% more likely to j
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drink and 27% more likely to smoke. They also discovered that a kid who had one i
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risky behavior was two to four times more likely to have another. This overlapping I
would suggest that programs that focus on one type of risky behavior are too narrow I
and that promoting positive behavior is the best counter. I
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2003 CDBG Application Organization: San Luis Obispo County YMCA
The Action for Healthy Communities Survey that tracked the quality of life in San Luis
Obispo as expressed by community residents, indicates that alcohol is widely used
among local teens, and that social drinking pressure accelerates rapidly when a
student enters high school. The methods of gathering information for this survey
included self-reported episodes of heavy drinking among students. Results indicate
that binge drinking among county youth may be higher than the state average,
estimated at 10.5%. When asked the question, "During the last 30 days, did you drink
five alcoholic drinks in a couple of hours?" 33% of students surveyed in San Luis
Obispo County answered affirmatively,
The Teen Birth Rate portion of the survey measured the number of births to teen
women between the ages of 15 - 19 in San Luis Obispo County for every thousand
women of the same age in the population. Results indicate that while the county's teen
birth rate remains below the statewide average, the percentage of teens giving birth in
our county remains at 32% as it did in findings from surveys conducted during 1994 _
1996.
Another indicator of the survey cited teen tobacco use among 11 th graders in our
county. 23% of local teens reported that they had smoked in the 30 days before the
survey, which is higher than the statewide average of 21 %, Among young people, the
short-term health consequences of smoking include respiratory and non-respiratory
effects, addiction to nicotine, and the associated risk of other drug use. Long-term
health consequences of youth smoking are reinforced by the fact that most young
people who smoke regularly continue to smoke throughout adulthood. In addition,
teens who smoke are three times more likely than nonsmokers to use alcohol, eight
times more likely to use marijuana, and 22 times more likely to use cocaine, Smoking
is associated with a host of other risky behavior, such as fighting and engaging in
unprotected sex,
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2003 CDBG Application Organization: San Luis Obispo County YMCA
10. Please describe the specific organization(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience in operating similar programs; etc.),
The YMCA is a non-profit agency that will continue to maximize collective assets
through partnerships with other community agencies/businesses/ organizations/
cities/county, etc. to provide programs that meets an ongoing need, There will always
be young adolescents entering middle school-and it is important to offer to this
constituency an age-appropriate program at low or no cost. I
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The San Luis Obispo County YMCA Y Teen X-Treme Program is in its fourth year of
operation at Judkins, Mesa, and Paulding Middle Schools, The Lucia Mar Unified
School District, the San Luis Obispo County YMCA, and the Department of Social
Services, came together to address already defined community needs and assets as
they relate to the middle school student. Each entity brings to this collaboration
common goals and the clear understanding that by working together with a wide variety
of community based partners, there is an excellent opportunity to significantly change
the lives of this community's youth and that of the community itself.
The YMCA will work with the local business/agency/city/county community to secure
Program Partners that will support specific clubs offered by the Y Teen X- Treme After
School Middle School Program through on going funding of club activities and
expenses.
Funding secured by the County of San Luis Obispo Community Development Block
Grant will be used to pay for transportation and field trip costs for the school year.
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2003 CDBG Application Organization: San Luis Obispo County YMCA
10. Piease describe the specific organization(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience in operating simiiar prQgrams; etc.).
The YMCA is a non-profit agency that will continue to maximize collective assets
through partnerships with other community agencies/businesses/ organizations/
cities/county, etc. to provide programs that meets an ongoing need. There will always
be young adolescents entering middle school-and it is important to offer to this
constituency an age-appropriate program at low or no cost.
The San Luis Obispo County YMCA Y Teen X-Treme Program is in its fourth year of
operation at Judkins, Mesa, and Paulding Middle Schools, The Lucia Mar Unified
School District, the San Luis Obispo County YMCA, and the Department of Social
Services, came together to address already defined community needs and assets as
they relate to the middle school student. Each entity brings to this collaboration
common goals and the clear understanding that by working together with a wide variety
of community based partners, there is an excellent opportunity to significantly change
the lives of this community's youth and that of the community itself.
The YMCA will work with the local business/agency/city/county community to secure
Program Partners that will support specific clubs offered by the Y Teen X-Treme After
School Middle School Program through on going funding of club activities and
expenses.
Funding secured by the County of San Luis Obispo Community Development Block
Grant will be used to pay for transportation and field trip costs for the school year.
I certif}! that the information in this application is true and accurate to the best of my
abil' and knowledg .
, OJ/'edr 'fYMJf
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COUNTY OF SAN LUIS OBISPO 00
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COMMUNITY DEVELOPMENT BWCK GRANT (CDBG) PROGRAM W o <.':1&
APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR > N 0
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1. Name and mailing address of applicant organization, with contact penon and a:: i:=~
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phone number: u::::;;
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The Harvest Bag, Inc. Contact Person: Mr. Herman E. Olave U
P.O. Box 628 Phone Number: (805) 489-4223
Oceano, CA 93445
2. Title/name of proposed project or program:
"Feeding the Hungry in San Luis Obispo County"
3. Please describe the proposed project or program. Include a description of the
groups who will benefrt and an explanation of how they will benefit from the
proposed project or program. For projects, describe the location of the project (be
as specific as possible, e.g. street address). For programs, state the location from
which the program wiD be operated and/or describe the geographic area served by
the program. Also, please include a schedule of project/program milestones.
Harvest Bag is an all-volunteer organization whose mission is to provide nourishing,
supplemental food, available to all who deem themselves needy in San Luis Obispo
County. Our volunteers work every day of the week, gathering excess food from
cooperating grocery stores, bakeries and doughnut shops. On Tuesdays, vegetables,
when available, are gleaned from local fields. Also, on Tuesdays, the volunteer crew
packages and prepares the foods for distribution. Each Wednesday morning, rain or
shine, we issue this food to the needy at the Soto Sports Complex, on Ash Street, in
Arroyo Grande, CA. We operate an ambulatory food issue line, a drive-through,
disabled issue line and delivery service to disabled, home-bound seniors, We also
deliver units of food that day to community centers throughout the County: Nipomo,
Oceano, Atascadero, San Luis Obispo, Santa Margarita, Paso Robles and wherever
there is a request for such services.
The Harvest Bag, Inc. started in 1979 when eight local Five Cities ladies helped
EOC begin a gleaning effort to pick vegetables in the fields of SLO County for the
needy. Soon, because of lack of funds, the project was abandoned by EOC. The
ladies, realizing the need for such service was great, decided to keep the operation
going, and soon petitioned the State of California to award them a charter.
Accomplished on January 20, 1981, the charter states that "Harvest Bag, Inc." is a
corporation organized and operated exclusively for charitable purposes within the
meaning of Section 501 of the Internal Revenue Code."
----- --
4. Total amount of CDBG funds requested: S 40,000.00
Please identifY the jurisdiction(s) you are applying to*:
City of Arroyo Grande, City of Atascadero, City of San Luis Obispo,
City of Grover Beach, County of San Luis Obispo.
If you are requesting CDBG funds from more than one jurisdiction, please break
down the amount shown above by the jurisdiction listed below.
City of Arroyo Grande: $8000.00
City of A1ascadero: $8000.00
City of San Luis Obispo~ $8000.00
City of Grover Beach: $8000.00
County of San Luis Obispo: $8000.00
County-wide:
*Note: If you are applying to one or more cities, please provide a copy of the
application to the County by the application deadline of October 28, 2002.
5. Please d_ribe the budget for the proposed projeet or program.
a. Rewnues:
1. CDBG Funds requested $40,000.00
2. Other funds (please describe belOw)
Donations from Supporters. ... .. .10,000.00
Donations for food units. . . . . . . . . . 50,000.00
Others Grants. . . . . . . . . . . . . .. . . .12,000.00
Fund-raising Efforts. . . . . . . . . . . . . . .2,500.00
Rental (sub-leased apartment). . . .. 10.000.00
Total Revenues $124,500.00
2
-.-
E.._!'II8: List below by item or cost category.
1. Salaries - All Volunteer Staff. . . . . . . . . . $ 000.00
2. Travel & Mileage raimbursement. . . . . . . . . . 2,000.00
3. Professional Services (Accounting). . . . . . . . 2,600.00
4. Postage, Printing, Office Supplies. . . .. . . .. . 1,000.00
5.Rent (warehouse & coolers). . . . . . . . . . . . . 46,000.00
6.Telephone&website................... .1,000.00
7. Repair & Maintenance of Equipment. ......10,000.00
8.Vehide & Liability Insurance. . . . . . . . . . . . . 20,000.00
9.Food Purchases. . . . . . . . . . . . . . . . . . . . .. . 15,400.00
10. General Supplies. . . . . . . . . . . . . . . . . . .. ..2,000.00
11. Vehide Operating Costs.
(4 trucks, 4 vans, 2 fork-lifts). . . . . . . .. . 21,000.00
12.Utilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . 15,000.00
13.Licenses. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3,000.00
Total Expenditures $139,000.00
6. Does the proposed project or activity meet one of the three national
objectives ofthe CDBG program'! Please check one of the objectives below that
appDes to. the proposal, and explain below that applies to the proposal, and
explain how the project or activity meets that national objective.
a. X Benefits low and moderate-income persons as defined by the u.s. Department of
Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least
51 percent of whom are low and moderate-income persons. See current income
limit sehedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one or
more conditions that contributed to the deterioration of the area.
c. X Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare of
the community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes.
3
7. If the project or program is designed to meet the National Objec:tive of providing
benefit to low and moderate income persons, pI_ estimate the number of persons (or
mx.eholds) to benefit from the project and break that estimate down by Income group
as follows:
a. Total number of persons or households who will benefit from the project (regardless of
income group):
A minimum of 500 households each week for 50 weeks of distribution equals a minimum of
25,000 households benefrt from this program. The percentage of one-person households
is not certain but is estimated at approximately 25 (5%) each week.
b. Of the total number of persons or households entered above, how many will be low-income
(eaming 51% - 80% or less of the County Median income)? Again, there has been no
designation required to determine how many of our clients are from ornH!1ember
households. We do know that meny in our older senior population fall in that category.
The majority of our clients (80%) fall into the low-income bracket.
(:rS~hO~CirCle the applicable unit)
a. Of the total number of persons or households entered above, how many will be very Iow-
income (eaming 50% or loess of the County Median income)? Approximately 20% of our
clients fall in the very low income range. Again, this includes meny individuals in our older
senior group.
~~*usehO~( circle the applicable unit)
4
8. Check any of the foUowing eligible activity categories that apply to the proposed
project or program: (Refer to CDBG regulations and Guide to Elilrible CDBG
Activities )
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or
fanns
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
X Commercial or industrial rehabilitation
--
- Special economic development
- Special activities by subrecipients
X Public services
--
- Planning studies
5
- ----- -~..._------
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences ifthe proposed project or program is
not funded in the next year?
Harvest Bag, is an all volunteer organization, with a long history of public trust. We
remain committed to this community and to our mission. To Feed The Hungry. We
operate on a tight budget. Our equipment and vehicles are mainly donated and I
''well-used" and some can even be described as antiquated. Through a generous
CDBG we were, last year, able to update one of our freezer units.
Our dedication is strong but our infrastructure is weakening. Equipment and
vehicles must be replaced and! or repaired in order to operate with safety. We also
need help with a burdensome warehouse lease and facility improvements which taxe
our budget each month. With the relief of some of this responsibility, funds could be
released to extend the program into other areas of the county and to purchase
staples with high nutritional value to supplement food issues.
The foUowing is a list of our most urgent needs:
A newer model, light-weight truck
to transport food to North County.. . . . . . . . . . . . . . . . . . . . . . .$25,000.00
2 new pallet-jacks to maneuver heavy food items .............. 1,200.00
New tires for frequently used vehicles. . . . . . . . . . . . . . . . . . . . . ... 2,000.00
Brake and other needed repairs on frequently used vehicles. . . . . .3,000.00
Help with warehouse rental (S3,5OOImonth). . . . . . . . . . . . . . . . . . 10,000.00
TOTAL. . . . . . . . . . . . . . . . . . . .. . .$ 41,2000.00
What are the consequences of not receiving grant money? In spite of the many
other food distribution programs that come and go in our county, the value and
stability of the Harvest Bag program have been proven over the 22 years of our
existence. The question. " What would be the consequences of Harvest Bag not
continuing its services to San Luis Obispo County?" needs to be answeted.
Without grant money, Harvest Bag would be unable to continue its services to
this community, As a result ,each week., approximately 2,000 persons (the majority
of whom are children) would be denied an adequate supply of nutritious foods such
as broccoli, carrots, and milk. These good, useable foodstuffs, most of which are
donated by local farmers and grocers, would probably be wasted. Harvest Bag
finds itself in a position to break this pattern and provide a real service to those
persons in our community who struggle to fulfill basic needs. Donations from
generous individuals and foundations as well as grant money makes this service
possible,
6
-----
10. Please describe the specific organlzatlon(s) method to implement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-proflt?; for-prof!t?; experience in operating similar programs;
etc.).
Harvest Bag is an all-volunteer organization. Officials are elected each year
and these officers each take on a specific duty needed to complete the many
aspects of our work. Board Members are appointed and serve for an
undetennined period, helping to define the needs and policies of the
organization. There is a monthly meeting of all members at which time a
general discussion is held of our progress, practices and problems.
Membership dues are collected each year and we are active members of the
Retired and Senior Volunteer Program (RSVP) of San Luis Obispo County.
Harvest Bag, even though it is a unique non-profit group, maintains ties and
cooperates with City, County and State Agencies. For instance: social
service workers, realizing that there are ever-growing populations of low-
income people who are not adequately fed, are now cooperating with our
efforts to provide food units to their clients; other food-distribution programs
such as "Food Bank" and "Meals on Wheels" often look to Harvest Bag to
augment their supply of foodstuffs; we are an honorary member of the State
Senior Brown Bag Program.
Because our capacity for food storage and preservation is greater than any
other non-profit agency in the County, we are regarded as an agency prepared
to assist during times of emergencies such as earthquake, flood, or even
terrorist attack.
Harvest Bag is proud and feeis obligated to continue to offer all the above-
mentioned services to the community. We do admit, however, that we must
depend on you and other granting institutions for the financial support to
continue the work of Harvest Bag.
I certify that the information in this application is true and accurate to the best
of my ability and knowledge.
~i.~ /~-~ 7-0,;}-
-
Signature Date
lIumar? J;;. /~htle.Ib 1Z.~/d<€./1 f-
Printed or typed name Tit
7
Jilt I-
. -
RECEIVED
COUNTY OF SAN LUIS OBISPO Or.T 2 8 2002
COMMUNITY DEVELOPMENT BLOCK GRANT (COBGI PROGRAM Planning & Bldg
APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR
1. Name and mailing addrna of applicant organization, with contIIct person and phone number:
Big Brothers Big Sisters of San Luis Obispo County
PO Box 12644
San Luis Obispo, California 93406
Contact Person: Gail Gresham (805) 781-3226 or 466-3570 ext 11
2. Tltlelname of propeIaad project or program:
Big Brothers Big SIsters of San Luis Obispo County
Community Based Mentoring Programs Including Freshman Mentor Projects for
Disadvantaged and At.Rlsk Children and Youth in San Luis Obispo County
On..to-One Positive Role ModlJ/ Mentor C/IpIIcif,y Bulldfj P, tieD
3. ...... dMcrtbe the propcIMd project or program. Include a ~ of the ~ who win
bel......, an expIanMIon of how tiler wIQ bIneftt from the propalld project or pnIto.... For
projectII, dMctIbe the Iocdon of the project (be . epecIIIc . p C J J ibIe. .. ..... .....r I J I). For
prog-. ..... the location from which the PftIt..... will be opl.Ad andfor dlurlbe the
geogI1IphIc - MrVed by the program. AI8o,..... Include. echeduIe 01 pI~...,nun
ma.co-.
Big Brothers Big Sisters is an internationally recogroi7M organi7Jltion known for success in
serving high-risk and disadvantaged youth by matching them one-to-one with adult mentors. In
San Luis Obispo County our agency follows this model and currently serves appIO,omAt...ly 4.5%
of the children in the community who (according to the 2000 census) are considen:d at-risk and
high-risk. This population is determined by four factors: If the child comes from a low-income
home, if the child's parent has not received a higher education, if the child comes &om a single-
parent or foster home, and/or the child lives in an environment where there is substance abuse or
criminal behavior. It has been found that these factors contribute to the temptation and influence
that drive youth to join gangs, use drugs and alcohol, have an unpJA"""(I pregnancy, and be
truant.
DeKrtDllon of Grou.. who will benefit and how thev wtn benefit from ,_
· Children in our community need to have a Big Brother or Sister to foster resistance
and break the c:ydes of crime and dependency, drug and alcOhol abuse, truancy, and
unplanned pregnancy.
.
· School-aged children are waiting for their own positive role model, a mentor, a Big
Brother or Big Sister to provide guidance, hope and life enhancing skills and
experiences.
---~ ..
2003 CDBG Application Organization: Big Brothers Big Sisters of San Luis Obispo County
· BBBS-SLO targets school-aged children primarily from single family, lower income
homes. Many of the children and youth are from families with a history of physical and
emotional abuse, and/or drug and aicohol abuse.
· More than half the young people currently served by Big Brothers Big Sisters of San
Luis Obispo County (BBBS-SLO) come from high-risk families with one incarcerated
parent .
· Most of the families served by Big Brother Big Sisters of San Luis Obispo County are
clients of the Department of Social Services and many receive Section 8 housing
assistance, because of their limited incomes and other hardships.
· Big Brothers Big Sisters of San Luis Obispo County is an asset based long-term
investment as reflected in studies such as the one conducted by the California Mentor
Foundation. That study showed that of 57,000 young people in mentor programs in
1999:
./ 98.4% stayed in school,
./ 85.25% did not use drugs,
./ 97.9% did not become a teen parent,
./ 98.2% did not join a gang.
It has also been documented that YOuths mentored bv a Big Brother or Sister are more
likely to:
./ seek higher education and career goals,
./ avoid recidivism
./ make healthier choices.
Big Brothers Big Sisters provide volunteer orientation, screening, treining and the
professional Case Management components of the program, adheres to strict
background standards, rigorous treining processes, and high quality ongoing case
management poiicies and procedures. Case Managers assist in the measurement of
match goals by using statistical outcome study tools. The Chief Operations
OfficerlProgram Director supervises college degreed professional Case Managers as
well as College interns and Cal Poly AmeriCorps members to provide scheduled
ongoing guidance, support and supervision for the match and family.
Targeted marketing strategies are used to identify potential volunteers, and carefully
recruit Big Brother and Big Sister mentors. The volunteers are comprehensively
screened, treined and matched. Big Brothers and Big Sisters spend a minimum of eight
hours a month with their "Little". The time commitment is four hours twice a month of
one-to-one mentoring, and a telephone contact on the alternate week. College students
commit to the relationship for the school year. Non-students commit to their relationship
for Ii year. High school students in the freshman mentor project commit also participate
in the program at their school.
Additional funding would be used to meet the demand for an increased number of Big
Brother Big Sister positive role model mentor matches. Empowerment Trainings for at-
risk childrenJyouths and their guardian, and an increased number of Voiunteer Trainings
2-
2003 COBG Application Organization: Big Brothers Big Sisters of San Luis Obispo County
for Big Brothers and Big Sisters. Big Brother Big Sister matches provide additional
assets for the matched young person including a caring relationship with an unrelated
adult, increased self esteem which leads to hope and the ability to set productive goals
for the Mure, opportunities to participate and contribute in community activities. social
competence, a positive sense of self and purpose that all lead to resilience.
Additional trainings for mentors, children and their guardians are necessary to suppo(t
growth. Ail trainings include communication skills including conflict resolution. Small
group Empowennent Trainings give children and their families the tools for sexual
abuse prevention and identification, as well as other safety issues.
BBB5-SLO follows and teaches best practices that include cultural sensitivity and
diversity-inclusion. Big Brothers and Big Sisters volunteers provide a catalyst for
change that gently leads a young person to become a caring, competent a productive
adult.
BBB5-SLO collaborates with the school personnel, recreational facilities throughout the
County, SLO County Departments of Social Service and Probation, CASA Court
Appointed Special Advocates, and AmeriCorps, and SAFE-SOC.
BBB5-SLO goals and measurable outcomes are charted twice a year. (see
attachments).
Location of Pro@g
BBB5-SLO has office space centrally located at 1880 Santa Barbara St., in the City of
San Luis Obispo.
. In September 2002, Atascadero High School made an "in-kind" donation of office
space as their contribution for the Freshman Mentor Project that BBB5-SLO provides
on their campus.
. BBB5-SLO also has access to office and/or meeting space at SAFE-SOC (SLO
County Department of Sociai Services System of Care) in both North and South San
Luis Obispo County, Public Golf Course meeting rooms, Churches. and other public
meeting locations.
. The activities and one-to-one relationship between the mentor and mentee take
place throughout the County. The mentor-mentee matches are encouraged to spend
recreational time together that costs very little money, or is free, Le. hiking, bike rides.
the beach, etc.
GeoaraDhIc ~ Served: All areas of San Luis Obispo County
3-
2003 CDBG Application Organization: Big Brothers Big Sisters of San Luis Obispo County
Project Milestones Timeline
[J RecruitfTrain Case Manager & support staff First month
[J Recruit Big Brothers & Sisters Ongoing
[J Orient Big Brothers & Sisters Ongoing
,
[J Screen & interview potential "Bigs. As they apply and as needed
[J Train mentors, children and/or guardians As they apply and as needed
[J Do home assessments of "Bigs. Ongoing, and as needed
[J Do home assessments of "Littles. Ongoing, and as needed
[J Make BigILittIe matches Ongoing, and as needed
[J Supervise staff and matches Ongoing
[J Evaluate match goals and outcomes Twice a year
[J Provide ongoing case management Daily, and scheduled
[J Case Reviews *Weeklv. "Month/v. "Quartertv and "Annual reviews
I
[J Plan and have recreational activities Monthly ,
(For all matches and children waiting to be matched, the .Cadets?
[J Participate on the "SAFE-SOC. team(s) As scheduled
4. Total amount of CDBG funds Alquest8d: $ 75.000
Please identify the jurisdiction(s) you are applying to:
AlI_ of San Luis ObIspo County 1_ below)
If you are requesting CDBG funds from more than one jurisdiction, please break down the amount
shown above by the jurisdiction listed below.
City of Arroyo Grande: ~5.000 City of Paso Robles: J9.50Q
City of Atascadero: J7.500 City of San Luis Obispo: )19.000
City of Grover Beach: 54.000
Unincorporated community of: North Coast (Los Osos-Cambria) $12.000
Countywide: Other communities in the County from Nipomo/Oceano to
Shandon/San Miguel $18.000 (Allocations determined by accessed needs)
4-
--_...._-~ -- -----
2003 CDBG Application Organization: Big Brothers Big Sisters of San Luis Obispo County
5. Please describe the budget for the proposed project or program.
Breakdown of Cost Del' avenure BkI. Broth81'S BiD Siqn One-to-One
Mentor-Mentee "Mllfch" with Onaoina C... ""'aaement
The &DeMe of ElICh New Matf:h for a V..,
.
. Recruit Big Brothers & Sisters $85.
. Orient potential Big Brothers & Sisters ('Bigs') $50.
. Screen & interview potential 'Bigs'
(fingerprinting. local police. sheriff,
DMV records, interview I8ferences) $175.
. Train mentors, children and/or guardians $ 85. (@ 3 hours each)
. Do home assessmentslwritten evaluation of 'Bigs' $150.
. Do home assessmentslwritten evaluation
of 'Littles' and hislher family life $150.
. Make BigILittIe matches & meet with match
at one of their homes complete contracts and
document goals $85.
. Professional Case Management $500. (a year)
. Evaluate matches twice a year $150,
. Provide monthly recreational activities $ 25.
(for all matches and children waiting to be
matched. the 'Cadets?
Averaae Cost oer vear for a new IIl8Jtch" $1.css.OO
"In-Kind" match of volunteer Big Brother Big Slstler hours
Average hours yolunt&ered 8 per month x 12 months
= 96 hours per year96 hours valued at $15.00 per hour of
"in-kind" volunt8er servic II tch". 1 .00
Revenues:
1. CDBG Funds requested $ 75,000
2. Other funds (please describe below) *$ 285,407 (See attached budget)
"2002 Budget _ relined by $95,000 due to the State of Callfomla budget deficit.
Big Brothers Big SIIItere of San luis Oblapo County Is NO LONGER receiving monies from the
San luis County Department of Social Servlc:ea which funded 75 ~ . month {$II,GOO} .
YHr
.
Total Revenues $ 285,407
a. ExD8ndlturea: List below by item or cost category.
See attached budget for 2002
5-
--.-",
10:11 AM BIG BROTHERS BIG SISTERS OF SLO COUNTY
01/31102
2002 Preliminary Budget
YEAR 2002
Income
_.~
40010 - Comm. support Camp81gn 50,798.41
40020 - _. Cln:Ie 15,090.00
_ - DINCI.... 1,200.00
40040 - ~ W"" De8igNIII..... 4,024.04
_ -0UIIIIde E_ 6.511.52 .
_ -IIIK. c..."",,,,. 8,403.33
40100 - r....II......_ 450.00
40110 -BIg F...... CIrcle 855.00
401211- FJ....- CIrcle 2,262.17
40130.c.r~ 891.06
40140 - MaWIIt_ 1~.00
40150-Nh_" 481.59
40150 - __ - BIIO ~,OOO.OO
T__.Coollrib_ 130,907.12
41100.11cM1 For KId8 _
41110 -Bowler ConIrt........... 30,000.00
411211-'- 6,875.00
T_ 41100.11cM1 For KId8 SHe 36,875.00
42200.~
421: SLO CI\y & youltl T.... Force 7,500.00
42C SLO CDBG FundII 15,000.00
_ - SLO County - Other 13.000.00
T_ _ -SLO County 28,000.00
_-CMI ~ 28,125.00
42010 -SchooI___ng ,
420108 - Ala. Jilt.. High School 8,000.00 I
42010 - ScIIooI_ __ng - Lucia liar 45.000.00
T_ 42010 -ScIIooI__ng 53,000.00 -
T_42200.~ 116,625.00
44000. 0II00dII18c. Income
44010 -_Eamed 1.000.00
ToIal44000.OII.-l8c.lncome 1,000.00
T_1ncorne 285,~7.12
~
SOOOO.Gen1_~
80010 . .......t II pi.... .....- 4,000.00
. 5002II-_ 3,000.00
10030..... r ,..... 750.00
500411.~ 400.00
50050 - DGnor~ 500.00
50050 - ExOI.~_""""""_11eIIg 400.00
50070-__~ 60.00
T_ SOOOO.Gen1AdmIn. ~ 9.110.00 -
511
I~I"'"
. 10:211 AM BIG BROTHERS BIG SISTERS OF SLO COUNTY
01/31102
2002 Preliminary Budget
YEAR 2002
51000 - _ For KIda _ Exp.
51010 - e-w_ 2,000.00
510211. AdwwIIaIng 300.00
51030 . PrInIIng/DupIIcng 500.00
51C T__&I_P_ 2.000.00
110lIO . ......... 1,000.00
11010 - Mil cIJf1JW0U8 100.00 .
510711. ~..... 500.00
T_ 51000. _ For KIda _ Exp. 6.400.00 -
52000 - c:-. S~ c:.njMign
S2O'IO - PrinIIng 300.00
S202O.. KlckulflRap.ort SeDione 350.00
Il203O. VIcIcMy <-II ..._. 350.00
12040. c:.mp.igner RecognItiOn 500.00
1l2IIIO - Donor RKognIllon 500.00
I20IO. .......-.. 100.00
T_ 52000. CamIn. SU~ Campoiun 2.100.00 -
S3OOO. BIg NIght Out
53O'I0.1I1Ie.
T_ ~ BIg NIght Out - -
_. BIg AIIIbnI o.y
S4010 .1IIIc. 500.00
T_ _.BIg AIIIbnI Night 500.00
5IOOO.DINct..... ~
SII020 . p . tJ -""'"111 SeMce 2,500.00
T_ I5OOO-DlNct....' ~ 2.500.00
51000. RoIIIW. CIocIe
5IOt0. AdwwIIaIngIPoInIIng 350.00
.. - Anuanltlon Evwnt 150.00
51030 .___ 250.00
T_ MOOO._. Circle 750.00 -
57000.,.,...... ~
S7010 --I'- .... 3,500.00
S702II.__ 500.00
57030 - AdvwIIsIng 500.00
_.~ 011"_ 1,500.00
S7IJIO. 8IIoIIrDUnd CIrIFI--..rtn 2.500.00
S7IJIO-EquIp. __ 700.00
57'070 . EquIp. ........ICII 250.00
S7IIIO._.~ 7.500.00
. S7IIIO._-_ 6,500.00
57100._.W...... Camp. 2.400.00
57110. 0IIce SuppIIoa 5.000.00
571211- ......... 1,500.00
57130-~Cllllng 1,500.00
57140.. PI~. alan.lllen:h8ndise 500.00
57110 . RanIIUIII_ 16.000.00
S~
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\ .
. 10:211 AlII BIG BROTHERS BIG SISTERS OF SLO COUNTY
01/31102
2002 Preliminary Budget
YEAR 2002
57170 - T......... 7,000.00
57110 - Training - VoIu_ <400.00
57110 - ToWntng - CIIenW 200.00
57200- T~.-SId 1,500.00
57210 - T_ - SId 5,000.00
57240 - TIWnIConf. -..nkoetd 2,000.00
57210 - GowII WI1IIng 2,500.00
57210-* 111111.. 1.500.00 , !
57270 - 88M ........... 300.00
~.~ &'a.. .......... 300.00
572110 - BuIldIng R81*-nt. 300.00
57300 - ........."..,.1 150,000.00
m Connct SId 2,500.00
57310 - ......Ib" ani""" 500.00
1in2O-~4 "*- 500.00
57330-s-d -.g ~ 500.00
57340 - hyroII T_ 19,800.00
57310 - BII8S AIIII8IIon F_ 6,000.00
57310 - F_ln Need 80.00
TOIaI 57OGO -........... ~_ 251,230.00
SIOOO-CIIJ Connct~_
58010-CMI""YroI'
51020 - hyroII T-'CompIIns.
_-~"'I ping/AudIt
_.a..._ 3.000.00
1I0IO - ""....,.,m...'II 750.00
_ - Equlp..1I&~nt. 500.00
A070 - 0IIIce SupplIoe 750.00
- -...... 750.00
58010.. TII.,IIoI_ 1,000.00
51100 - T_ 2,000.00
51110 - ToWntng 200.00
51120 -1IMIuIIIng 500.00
51130-__ 1,000.00
51140 - CASA 7,900.00
T....I_ - eMl Contnoct ex,..- 16,350.00
_ -BIg Cln:Ie at F_
51010 - AdwrtIeIng/PrInIIng 100.00
TOIaI _ -BIg CIrcle atF_ 100.00
_-~CftIe
1OO10-~ng 100.00
T,*, _ - FI........ Cln:Ie 100.00
Net T,*, ~ 291,140.00
.
(5.732..'
5c..
e-I..,
--
2003 CDBG Application Organization: Big Brothers Big Sisters of San Luis Obispo County
6. Does the propoMCl project or aetlvlty meet one of the th... national objectlY_ of the CDBG
prognlm? P..... check one of the objectlY_ below that app/IM to the prop ~..I, and explain
below that applies to the proposal. and explain how the project or activity meets that national
oIIjec:tIYe.
a. _XX_ Benefits low and moderate-income persons as defined by the U.S. Department of
Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a spec:ific clientefe or
residenls in a particular area of the county or participating city, at least 51 percent of whom are
loW and moderate-incorne persons.. See current Income limit schedule In the ReqUMt lor Big
Big BroIher.I Big Sisters of San Luis Obispo County
b. _ AIds In the prwentlon or elimination of slums or blight
NOTE: To meet this national objective. the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. Meels community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
7. If the project or prognlm ia d_igned to meet the NatIonal Objective of providing beMIIt to low
and noOdwate Income persona, pleBe .......... the number of penIOM (or hOITTI~) to
benefit from the project and break that eatImate clown by Income group _ foIIGwa:
a. Total number of persons or households who win benefit from the project (regardless of income
group):
Persons/households (circle the applicable unit) 75 Households
a. Of the total number of persons or households entered above, how many will be Iow-income
(earning 51% - 80% or less of the County Median income)?
persons/households (circle the applicable unit) 55% of Households
a. Of the total number of persons or households entered above, how many will be very Iow-income
(earning 50% or loess of the County Median income)?
Personslhouseholds (circle the applicable unit) 4.5% of Houuholds
.
Big BrothelS Big Sisters of San Luis Obispo County
8. Check any of the following eligible aetlvlty categories that appty to the proposed project or
prognlm: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
6-
2003 CDBG Application Organization: Big Brothers Big Sisters of San Luis Obispo County
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Plivately-owned utilities
- Clearance, demolition. removal of buildings and improvements. and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
X Public services
- Planning studies
9. DeKrlbe the need and the deg.... to urge~y for the ~ed projec:t or program. WMt
would be the consequences If the proposed project or progrmn Is not funded In the next year?
BBBS-SLO's ability for capacity building is limited by budget restrictions and the elimination of
the County of San Luis Obispo Department of Social Services funds ($95,000). Qualified Big
Brother and Big Sister mentors are availabte to be matched with at-risk and disadvantaged
children in San Luis Obispo County. The demand for services has exceeded the growth of
financial resources, BBBS-SLO win have to stop accepting applications from children until
additional funding sources are secured for case management and support staff,
.
10. P.... describe the specific organlzatlon(l) method to Implement the PR'fIoud project or
progrmn: (lingle or multiple grouP. with roles; public: agency?; non-proftt?; fOI,...AU7;
experience In operating similar programs; etc.).
BBBS-SLO in a non-profit agency. In January 2003 we will be celebrating our eighth
anniversary as an affiliate of the premier mentoring organization in the Country, (Big
7-
.~
2003 CDBG Application Organization: Big Brothers Big Sisters of San Luis Obispo County
Brothers Big Sisters of America), as well as in San Luis Obispo County. Each year we have
received recognition or growth from Big Brothers Big Sisters of America. In September 2002,
we received three different awards for our growth: One was for increasing our number of
matches by 51% over the prior year, the other was for serving the second highest percentage
(in California) of at-risk youth in our service area.
This is an economical program for two reasons:
1) The outcomes demonstrated by the young people served by a Big Brother or Big SiSter
are significant. The children and young people served are less likely to be involved with
drugs, alcohol, unplanned pregnancy, or drug affiliation.
2) The trained, screened and supervised mentorslBig Brothers and Big Sisters provide
approximately 8 hours a month of one-to-one attention and activities for troubled youth.
Over a year that is 96 hours, if the time of a trained mentor is valued at $15.00 an hour,
each Big Brother or Big Sister is donating time worth $1440. If this proposal is funded.
75 volunteers will be donating $108,000 worth of services in a year.
See the attached evaluation plan and program description for project plan.
I certify that the information in this application is true and accurate to the best of my
abil' and kn ge.
V'-- /tJ -.J g ~() 2...
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---
keview Date:
Big Brothers Big Sisters
Little Brother/Sister Report on the Match
Little: Big:
Match Date: .
..
I) What are your favorite things you have done with your Big Brother/Sister?
I
I
2) Is there something you and your Big Brother/Sister haven't done, but you would like to do?
3) Is there something you want to learn or need more help with?
4) What do you like about having a Big Brother/Sister?
5) Is there anything you would want to change about your match?
C :\.<;hared\Adm in\Malchcs\lillrprt.dnc
-.---..,'---
6) Please share a story with us about you and your Big Brother/Sister (for example, a challenge
you overcame, a fun time, or a neat thing you learned).
.
DATE COMPLETED -1-1_
..
7) If you would like to, you can draw a picture of your and your Big Brother/Sister in the space
below.
.
C:I.<;harcdlAdminlMalchcsllitlrprt.doc
R 'W Date:
r............... o..~..........
PARENT/GUARDIAN REPORT ON THE MATCH
Match II: File II: Case Manager:
Volunteer: Little:
Matcb Date: Parent/Guardian: .
Huw would you describe any changes in your child in lhe following areas lI'Per the ptlS/6 _TfIIu7
1. ScIC-cm1iilencc
2. Ability to express feelings
3. Ability to make decisions
4. Has intcrtSlS cr hobbies
S. Personal hygiene,
CC
1. Attitude toWard school
2. Uses school resources
3. School performance
4, Uses community resources
S. Ability 10 avoid
de1in en
6. Ability to avoid substance
abuse
7. Ability 10 avoid early
1. Shows truSt toward )'011
2. Respects other cultures
3. Relationship with family
4. Relationship with peers
S. Rdationsbip with other
adllllS
Pluse be $lire to complete the revene side of tbe fonn.... Date completed:-.l_I_
Thank youl
0:Ipyri"'_19S'7 by Bit.8lodMn Bia Sillals of AmIIric:a. At6Ii......-ci- olBia BnIiIMn Bit S~ or Aawica...,,.,.... dai. ~ Cor...,. __ wwi&bout
~. OdIer_Iar.pm6I~III.-y~dlil~rib -'- ~"v .oC8iaBrGdllnBi.$illlaoCAaNriaL
V ~fonn.doc rev 7..13.97
-_.~-~
.
1) If you answered "Much Better", "A little worse" or "Much worse" in any of the categories, please share
with us the details of that change.
,
2) Are there other changes you have noticed in your Little that were not captured in the survey?
3) What are some of the higJ>Jights of activities you and your little have done?
4) What are some memorable moments in your match?
5) What is the most satisfying part of being a Big Brother/Sister?
6) How has being a Big Brother/Sister impacted you?
.
. 7) Are there any current or forseeable problems or ftustrations with the match?
'Please feel free 10 a..arb addilional pages iflbere Is more YOD would like 10 add'
C :ISharc<llAdminlMatchcslvlntrrpt. doc
--
Big Brothers Big Sisters of
San Luis Obispo County
Review Dale:
MENTOR REPORT ON THE MATCH
For Agency Use
Match ID: File#:
V oluntcer: Little: .
-~ n..."
,.
How wo~ld you describe any changes in your Littles match over the past 6 months?
No A Little Much. Don' NOlA
0IaDIe Wone Woac . Kn.ow Plvb1cm
~iIL~~~:~:'~~~~I~_-"v~2:-<~3"~'~~~ .~_~~ ~~ ~.~_. _~T~__~_~i3
I) SeIf-coofidCDcc
2) Able to feelBw
3) Can make decisions
4) Has interests or hobbies
5) Personal hVRiCDe, ce
6) Sense of the future
:-.-:"-:':",!:: . :. '-~~~~~~Z~~1 :}}:~~:t-~,':.'.;:~: "~:_,;:: :-t~:--;.?;: ,,:,-..~,.r"~:'~, ?tE}~tk:;.t~~*~~\~~!'!-:' " ~Yli.~,-~~'~~ ,,::~,;?~:.
.CQ~. .. 7) Uses community resoun:es
8) Uses school resources
9) Academic oerformance
(0) Attitude toWVd school
I I) School (homework)
(2) Class . .
13) C\as$room behavior
14) Able to avoid de .
15) Able to avoid ~ abuse
(6) Able to avoid earIv .
. cAiOiit~':':.: ::~~];t:~::i.i:~~~~ '~:g:~;: .>"~~~:. ;-", .. . ".'. ," -. ..' _....: ..i.. ......: L':;,~';.;:~..~.,'. ~.iJ::,~~~~T.:!:S~~. ."~' . :,..
17) Shows \nISI towaht You .
18)R ocher cultures .
\9) Relationship with family
20)Relationshill with peon
2\) RelationshiD with other adults
~l
l"or)TiCht 0 200t h)' Rie. Rmthers Rie. Si5tCB ('t( America. Affiliated ,,<<~ncics pfl\i~ nmthc~ Die Si'tc:~ ('t( Antc:rica""v
rct'fOCIucc thi, document (Ot' q.enc)' use without restrictinn. ()thcr I\nl.fnr~f'n'lill'r~Mil"lit'ns n\a)" ~rn"hk"C 1his documenl
,,'ilh Kl.':no\\'lcdgmcnt ('t(Rit Rrnlhcrs nit Si$tcl"$ fir ^mcriClt.
. .
I) If you answered "Much Better", "A little worse" or "Much WOrSC"!It any of the categories, please share
. , .
with us the details of that change.
.-
.
2) Are th~re ot~er changes you have noticed in your Little that were not captured in the surve~? . .--
...
-
...-. ... ..
-. ,-_..+-- _..L :-::---
3) What are some or the highlights of activities you and your little bave~one?
-
4) What are some memorable moments in your match?
5) What is the most satisfying part of being a Big Brother/Sister?
6) How has being R,. Big Brother/Sister impacted you?
.
7) Are there any cUlTent or forseeable problems or fTustrations with the match?
. --- U'_' _,_ __. - -
- .
. -.". _ _.n ..,---.. -'-"-"-.... --. .. - - .-....-. . -....--.
"1'lu~(' ((,fl frC'C' to xlh'fh luJdilionaII'AJ:,('!' if IhC'rt' is ntUrf you ,,'uuht like' In MtId"
l' \Sh.H~'d\.\~lm'Il\,..tu...h".,,,\,'hurrl\1 ~I,,,
---.....----.-....--.- -----_.,,-
.
, .
City of Arroyo Grande j
COMMUNITY DEYELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR OCT 2 b 2002
(Attach additional sheets if necessary)
CITY OF ARR
COMMUNITY 0 OYO GRANDE
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Propos~EbQfiMfNT DEPI
completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available
upon request from county staff. Also, please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1, Name and mailing address of applicant organization, with contact person and phone number:
Economic Opportunity Commission of San Luis Obispo County, Inc.
1030 Southwood drive.
San Luis Obispo, CA 93405
Jim McNamara, Program Director 541-4122, ext.11
2. Title/name of proposed project or program:
EOC Home Repair Program
3. Please describe the proposed project or program. Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For
programs, state the location from which the program will be operated and/or describe the
geographic area served by the program. Also, please Include a schedule of project/program
milestones.
Provide home repair services for very low income households residing in single family homes, mobile
homes and multi-family units throughout San Luis Obispo County, Repairs will include roofing, plumbing,
flooring, carpentry, electrical and drywall repairs, removal of architectural barriers (installation of
wheelchair ramps, hand rails and grab bars and the reconfiguration of bathrooms for access), correction
of safety related problems and building code violations, and the testing, repair and replacement of gas
appliances (water heaters, stoves, ovens, ranges and furnaces), The program will have an overall goal of
assisting 52 very low income households. The estimated average repair cost per household is $1,980,00
with a proposed maximum expenditure per household of $3,500.00 The target population will be reached
through EOC's existing outreach network and by the promotion of the service through other social service
agencies, non-profit organizations and community groups, EOC currently operates a home repair
program with CDBG funding in some areas of the County, If this application is funded as requested, the
program will be able to remain in continuous operation for the year, allowing EOC to address emergency
needs of clients as they arise while maintaining a small crew of home repair technicians year around to
handle ongoing home repair requests.
EOC is a licensed general contractor and home improvement contractor (State Lic.#623259), Work done
under this contract will be performed by EOC staff who have expertise in the various phases of
construction that are covered under the program. Existing vehicles, tools, equipment and storage space
will be used for the project.
The goal will be to serve the numbers of clients listed for each area within one year of starting the
contract. Quarterly benchmark goals can be established with each contracting City and the County for
expenditures and the number of clients to be assisted.
In addition to completing needed home repairs, clients will be advised of a wide range of services
available to the lower income population through EOC and other social service organizations, If eligible
for one of EOC's weatherization programs, clients will also receive attic insulation, weatherstripping, water
~---~--
2003 CDBG Application Organization: Economic Opportunity Commission of SLO County, Inc.
heater blankets, replacement of doors and windows, water saving devices, compact fluorescent lights and
energy conservation education.
4. Total amount of CDBG funds requested: $ 105,000
Please identify the jurisdiction(s) you are applying to:
San Luis Obispo County (unincorporated) and the Cities of Arroyo Grande, Atascadero, Grover
Beach and Paso Robles
If you are requesting CDBG funds from more than one jurisdiction, please break down the amount
shown above by the jurisdiction listed below.
City of Arroyo Grande: 15,000 City of Paso Robles: 20.000
City of Atascadero: 20,000 City of San Luis Obispo:
City of Grover Beach: 25,000 Unincorporated community of:
County-wide: 25,000
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $105,000
2. Other funds (please describe below) $ 0
Total Revenues $ 105,000
a. EXDenditures: List below by item or cost category.
Program Salaries $ 57,500.00
Construction Materials 30,968.00
Rent (office and warehouse) 3,140.00
Vehicles (fuel and maintenance) 3,180.00
Supplies, telephone, insurance 2,434.00
Administration 7.778.00
Total Expenditures $105,000.00
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
below that applies to the proposal, and explain how the project or activity meets that national
objective.
a. ----K- Benefits low and moderate-income persons as defined by the U.S. Department of Housing
and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or
residents in a particular area of the county or participating city, at least 51 percent of whom are
low and moderate-income persons. See current Income limit schedule In the Request for
Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
2-
.
2003 CDBG Application Organization: Economic Opportunity Commission of SLO County, Inc.
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
The Home Repair Program is targeted at exclusively at low and very low-income households. To be
eligible for assistance under the program, all clients must meet eligibility guidelines as defined by HUD.
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project (regardless of income
group):
52 Persons~household~ (circle the applicable unit)
b. Of the total number of persons or househoids entered above, how many will be low-income
(earning 51% - 80% or less of the County Median income)?
o Persons~household~ (circle the applicable unit)
c. Of the total number of persons or households entered above, how many will be very low-income
(eaming 50% or less of the County Median income)?
52 Personsl1household~ (circle the applicable unit)
Projected households to be served by jurisdiction:
City of Arroyo Grande: 8 very low income households
City of Atascadero: 10 very low income households
City of Grover Beach: 12 very low income households
City of Paso Robles: 10 very low income households
County Unincorporated Areas: 12 very low income households
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
3-
- ---..---.---
.
,
2003 CDSG Application Organization: Economic Opportunity Commission of SLO County, Inc.
enabling a greater number of households to be served. EOC works closely with a variety of private non- I
profit and public social service agencies including the Area Agency on Aging, Lifesteps, Transitions, Adult I
Protective Services, Social Security Administration, and local senior centers while also benefiting from I
,
,
EOC's own community outreach efforts in Head Start, Health Services, Migrant Head Start, Promotoras i
Comunitarias and State and Utility Company funded weatherization programs, I
I
I
!
i
i
i
I certify that the information In this application is true and accurate to the best of my ability and
knowledge.
A~(\~i/S~ / () /;;rlcr7
Date
Sig a re
Elizabeth "Biz" Steinbera Executive Director
Printed or typed name Title
5-
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEYELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before
completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available
upon request from county staff. Also, please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and phone number:
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 03421
(805) 473-5420
2. Title/name of proposed project or program:
Code Enforcement Officer
3. Please describe the proposed project or program, Include a description of the groups who will
benefit and an explanation of how they will benefit from the proposed project or program, For
projects, describe the location of the project (be as specific as possible, e.g. street add.....). For
programs, state the location from which the program will be operated and/or dMcrIbe the
geographic area served by the program. Also, please Include a schedule of proJect/program
milestones.
One Code Enforcement position will be partially funded through the CDBG program, This will
allow for the enforcement of the City's Building and Development Ordinances within the
redevelopment project area and low and moderate-income area.
Lack of Code Enforcement in the RDA Project area and the low and moderate income areas will
result in further deterioration of residential and business properties in those areas and related
health and safety violations.
Approximately 50% of code enforcement activities have been required in these areas for the past
year. Therefore, in the next year 50% of a full time Code Enforcement Officer position is
requested.
The activities of the Code Enforcement Officer include referring owners of deteriorating properties
to resources that can assist in funding the necessary corrective measures,
4. Total amount of CDBG funds requested: $ $17,000
Please identify the jurisdiction(s) you are applying to": The City of Arroyo Grande
.-.-- ~-~- ~- --
2003 CDBG Application Organization:
If you are requesting CDBG funds from more than one jurisdiction, please break down the amount
shown above by the jurisdiction listed below.
City of Arroyo Grande: City of Paso Robles:
City of Atascadero: City of San Luis Obispo:
City of Grover Beach: County of San Luis Obispo:
County-wide:
"Note: If you are applying to one or more cities, please provide a copy of the application to the County by
the application deadline of October 28, 2002.
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 17,000
2. Other funds (please describe below) $
Total Revenues $
a. expenditures: List below by item or cost category.
50% salary for the Code Enforcement Officer
6. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the propoAl, and explain
below that applies to the proposal, and explain how the project or activity meets that national
objective.
a. _x_ Benefits low and moderate-income persons as defined by the U.5, Department of Housing
and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or
residents in a particular area of the county or participating city, at least 51 percent of whom are
low and moderate-income persons. See current Income limit schedule In the Request for
Proposals.
b. _x_ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
2-
--- -------~._--_.--- --..---- ----------- i
2003 CDBG Application Organization:
other funding sources are available,
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
7. If the project or program is designed to meet the National Objective of providing benefit to low
and moderate income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project (regardless of income
group):
250 households or businesses in the low/mod income area or redevelopment project area.
Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be low-income
(eaming 51% - 80% or less of the County Median income)?
persons/households (circle the applicable unit)
a, Of the total number of persons or households entered above, how many will be very low-income
(eaming 50% or less of the County Median income)?
Persons/households (circle the applicable unit)
8. Check any of the fOllowing eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Elicible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
_x_ Code enforcement
- Historic preservation
3-
- - - _._.._-_.~------
2003 CDSG Application Organization:
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
- Public services
- Planning studies
a. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences if the proposed project or program Is not funded In the next year?
lack of Code Enforcement in the RDA Project area and the low and moderate income areas will
result in further deterioration of residences and businesses in those areas.
10. Please describe the specific organizatlon(s) method to Implement the proposed project or
program: (single or multiple group, with roles; public agency?; non-proflt?; for-profit?;
experience In operating similar programs; etc.).
The Code Enforcement Officer operates out of the City's Community Development Department as a
customer service activity on a complaint basis. The Code Enforcement officer has been employed for
the past four years.
4-
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2003 CDBG Application Organization: Community Development -Code Enforcement
program is not funded in the next year?
Lack of Code Enforcement in the RDA Project area and the low and moderate-
income areas will result in further deterioration of residential and business
properties in those areas.
i
10. Please describe the specific organlzation(s) method to Implement the I
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience in operating similar
programs; etc.). I
,
The Code Enforcement Officer operates out of the City's Community
Development Department. The Code Enforcement officer has been employed
for the past four years,
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
.-'--
\<V)~ Sh()n~ ' C. (j1\')"'VP i+-~ V'I'.tJ-L\OpM-it\1- '0,f-{cJ-vv
Printed or typed na I Title
I
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,
5-
"
---- -------..--------
~-_.._~-~
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for
Proposals before completing this proposal. A copy of a HUD-prepared CDBG
eligibility guidebook is available upon request from county staff, Also, please
call county and/or city CDBG staff with any questions about how to complete
the form or about the rating criteria and process,
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person
and phone number:
Don Spagnolo, P.E. RECEIVED I
!
Director of Public Works/City Engineer OCT 2 8 2002 i
City of Arroyo Grande !
P.O. Box 550 CITY OF ARROYO GRANDE
Arroyo Grande, CA 93421 COMMUNITY DEVELOPMENT DEPT.
(805) 473-5440
E-Mail: DSpagnolo@arroyogrande,org
2. Title/name of proposed project or activity: I
Spruce and Cedar Street Sidewalks
3. Please describe the proposed project or program. Include a description of
the groups who will benefit and an explanation of how they will benefit from
the proposed project or program. For projects, describe the location of the
project (be as specific as possible, e.g., street address). For programs, state
the location from which the program will be operated and/or describe the
geographical area seryed by the program. Also, please include a schedule of
project/program miiestones.
The project consists of the construction of the 'remaining curb, gutter and
sidewalk on Spruce Street between Poplar Street and Ash Street, and on Cedar
Street between Spruce Street and Aspen Street. The City is constructing curb,
gutter and sidewalk on portions of these sections of Spruce and Cedar Streets
based on the amount of funding available from the 2000 and 2001 CDBG
program, The 2003 CDBG funding will be used to complete the improvements
along the properties that did not receive improvements from the 2000 and 2001
CDBG program.
--.------- ___n___
2003 COSG Application Organization: City of Arrovo Grande
The project will enhance the community infrastructure in an eligible census tract
by installing public sidewalks that are ADA accessible along Spruce and Cedar
Streets. This project will benefit all the residents of an area which is primarily
residential and where at least 51% of the residents are low to moderate income
persons. In addition, this project will benefit those residents who use these
streets as a route to the community Soto Sports Complex.
If funded, construction of the project would be included in the City's FY 2003/04
Capital Improvement Program budget. Bid packages for the project could be
prepared during winter 2003 and construction during spring/summer 2004.
4. Total amount of CDBG funds requested: $135.000
Please identify the jurisdiction(s) you are applying to*: City of Arroyo Grande
If you are requesting CDBG funds from more than one jurisdiction, please break
down the amount shown above the jurisdiction listed below.
City of Arroyo Grande _$135,000 City of Paso Robles
City of Atascadero City of San Luis Obispo
City of Grover Beach County of San Luis Obispo
County-wide
*Note: If you are applying to one or more cities, please provide a copy of the application
to the County by the application deadline of October 28, 2002,
5. Please describe the budget for the proposed project or program.
a. Revenues:
1, CDBD Funds requested $ 135.000
2. Other funds (please describe below) $ 0
Total Revenues $ 135,000
b. Expenditures: List below by item or cost category.
PS&E and Bidding $ 3.500
Construction 115,900
Construction Contingencies 11,600
Soils Testing 1,500
Construction Engineering 2.500
Total $ 135,000
-2-
2003 CDBG Application Organization: City of Arrovo Grande
6. Does the proposed project or activity meet one of the three national
objectives of the CDBG program? Please check one of the objectives below
that applies to the proposal, and explain below that applies to the proposal,
and explain how the project or actiYity meets that national objectiye.
a. L Benefits low and moderate-income pe.rsons as defined by the U.S,
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See
current income limit schedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be
provided within a designated slum or blighted area, and must be designed to
address one or more conditions that contributed to the deterioration of the
area.
c. Meets community development needs having a particular urgency
where existing conditions pose a serious and immediate threat to the health
or welfare of thee community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be
provided to deal with major catastrophes or emergencies such as floods or
earthquakes,
-3-
2003 CDSG Application Organization: r.ily of Arroyo (.;r"nrt"
7. If the project or program is designated to meet the National Objective of
providing benefit to low and moderate income persons, please estimate the
number of persons (or households) to benefit from the project and break that
estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project
(regardless of income group):
10R Persons Household (circle the applicable unit) (1)
(1) This number is only the households along these streets. It does not
include other persons/households that use these streets to access the
community Soto Sports Complex.
b. Of the total numbef of persons or households entered above, how many will
be low-income (earning 51%-80% Of less of the County Median income)?
?R (circle the applicable unit) (2)
(2) Assuming 26%.
c. Of the total number of pefsons Of households entefed above, how many will
be very low-income (earning 50% or less of the County Median income)?
?7 (circle the applicable unit) (3)
(3) Assuming 25%.
-4-
-
- -.---
2003 CDBG Application Organization: City of Arrovo Grande
8. Check any of the following eligible activity categories that apply to the
proposed project or activity: (Refer to CDBG regulations and Guide to Eligible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
X Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations,
and/ or farms
- Removal of architectural barriers
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
- Code enforcement
_ Historic preservation
- Commercial or industrial rehabilitation
_ Special economic development
_ Special activities by subrecipients
- Public services
_ Planning studies
-5-
--"-,"" ----
-_.-
2003 CDBG Application Organization: City of Arroyo Grande
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or
program is not funded in the next year?
Inadequate public facilities continues to be one of the most crucial dilemmas for a
local agency. The need for the installation of and upgrades to various public
facilities are addressed through the development of a five-year capital
improvement program. The City's capital improvement program identifies public
facilities that are needed throughout the City along with possible funding sources.
General Fund and regional grant funds are not typically available for sidewalks
projects on local roads. These funds are almost always programmed for public
facilities on major arterial and collector roads. The installation of sidewalks on a
local road in an existing residential neighborhood usually occurs with the
construction of new dwelling units or the remodeling of an existing dwelling unit.
Development of this type may never occur in a neighborhood where at least 51 %
of the residents are low to moderate income persons. Therefore, if this project is
not funded with CDBG funds, it will probably never be programmed as a City
capital improvement project.
-6-
2003 CDBG Application Organization: City of Arroyo Grande
10. Please describe the specific organization(s) method to implement the
proposed project or program (single or multiple group, with roles; pUblic
agency?); non-profit?; for-profit?; experience in operating similar programs;
etc.).
The City of Arroyo Grande will be the agency bidding and constructing the
project. The City accomplished most of the design for the improvements as
part of the project funded through the 2000 and 2001 CDBG program, The
City has experience in designing, constructing and administering projects
through the CDBG and various other grant program,
I
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
~~ October 28, 2002
Date
Don SpaQnolo, P.E, Director of Public Works/City EnQineer
Printed or typed name Title
-7-
-.-- ..-- -~---_...-_.
~
~-
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before
completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available
upon request from county staff. Also, please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets. I
1. Name and mailing address of applicant organization, with contact person and phone number:
Larry Schmidt, Chief Building Inspector
City of Arroyo Grande
P.O, Box 550
Arroyo Grande, CA 93421
(805) 473-5450
2. Title/name of proposed project or program:
ADA upgrade for the City of Arroyo Grande's Elm Street Community Center
3. Please describe the proposed project or program. Include a description of the grou~ who will
benefit and an explanation of how they will benefit from the proposed project or progl'llm. For
projects, describe the location of the project (be as specific as possible, e.g. street addrMs). For
programs, state the location from which the progl'llm will be opel'llted and/or describe the
geographic area served by the program. Also, please Include a schedule ot proJectIprogram
milestones.
The proposed project involves substantial upgrading of existing facilities at Arroyo Grande's Elm
Street Community Center to provide necessary levels of disabled access to the general public and
City employees. There will be citywide benefit for citizens with disabilities by allowing access to all
pUblic offices and classroom areas within the Community Center facility which is located at 1221
Ash Street in Arroyo Grande, Califomia.
4. Total amount of CDBG funds requested: $ 46.000
Please identify the jurisdiction(s) you are applying too: Cilv of ArrOYO Grande
If you are requesting CDBG funds from more than one jurisdiction, please break down the amount
shown above by the jurisdiction listed below.
City of Arroyo Grande: City of Paso Robles:
City of Atascadero: City of San Luis Obispo:
City of Grover Beach: County of San Luis Obispo:
County-wide:
*Note: If you are applying to one or more cities, please provide a copy of the application to the County by
the applicetion deadline of October 28, 2002.
_.....~~- .--- ,,--
2003 CDBG Application Organization: t::;I\1I. ~I-. ((JiM %~ ~ t,~ <J{ .4&
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ $46,000
2. Other funds (please describe below) $
Total Revenues $
a. ExDendltures: List below by item or cosl category.
Provide compliant parking 101 striping and access 5,000
Flatwork for coriiDfiant access 5,000
Remodel of the fountainlBBQ/eatina area for accessibilitv 14,000
Replace entry doors, door hardware and thresholds 15,000
Construct ADA compliant loilet rooms 10,000
Design and construction administration $6,000
Signane $1,000
TOTAL $48,000
6, Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal, and explain
below that applies to the proposal, and explain how the project or activity meets that national
objective.
a. X Benefits low and moderate-income persons as defined by the U.S. Department of
lJIousing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or
residents in a particular area of the county or participating city, at least 51 percent of whom are
low and moderate-income persons. See current Income limit scheclule In the Request for
Proposals.
b. _ Aids in the prevention or eliminalion of slums or blight.
NOTE: To meet this national objective, the proposed activity musl be provided within a
designated slum or blighted area, and must be designed to address one or more conditions thai
contributed to the deterioration of the area.
c. _ Meels community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
2-
____n ______ _..~ --
7. If the project or program Is designed to meet the National Objective of providing benefit to low
and moderate income persons, please estimate the number of persons (or households) to
benefit from the project and break that estimate down by Income group as follows:
a. Total number of persons or households who will benefit from the project (regardless of income
group):
Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be low-income
(eaming 51% - 80% or less of the County Median income)?
personslhouseholds (circle the applicable unit)
a, Of the total number of persons or ~ouseholds entered above, how many will be very low-income
(eaming 50% or loess of the County Median income)?
Personslhouseholds (circle the applicable unit)
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
- Acquisition of real property
- Disposition of real property
_x_ Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition, removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Relocation of individuals, families, businesses, non-profit organizations, and/or farms
_X_ Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
- Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
- Public services
- Planning studies
_._~--
2003 CDBG Application Organization: ClIM. "-\-. Cc>",,"'''I''~ c......;.... - C-t~ v{ )...&-
a. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences if the proposed project or program Is not funded In the next year?
Public services will be denied to disabled persons at the community/recreation facility if funding is
postponed.
10. Please describe the specific organlzatlon(s) method to implement the proposed project or
program: (single or multiple group. with roles: public agency?; non-profit?; for-profit?:
experience In operating similar programs; etc,),
This project will be implemented by City of Arroyo Grande Staff.
4-
---- -----~--- -- .---..--
2003 CDBG Application Organization: ~ \~ ~..... CPMA\.v"'lr ~ -C-I\;J <>-( k-f.-..
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
/~ 4~ ~
/ nature ate
4~~RcX/-J4J/dr 0;4?.E,C 8&1~, ,~~
Pri ed or typed name Title
7-
------~-
.~
.
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM OCT 1 6 2002
APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR
(Attach additional sheets if necessary) CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT DEPl
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before
completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available
upon request from county staff. Also, please cell county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to provide a complete
explanation of your proposed project or program, please attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and phone number:
Diane K. Sheeley
Economic Development Director
City of Arroyo Grande
P.O, Box 550 - 214 E. Branch Street
Arroyo Grande, CA 93421
(805) 473-5486
(805) 473-5489 fax
dsheeley@arroyogrande.org
2. Title/name of proposed project or program:
East Grand Avenue Small Business Assistance Program
3. Please describe the proposed project or program. Include a description of the groupe who
will benefit and an explanation of how they will benefit from the propoHd project or program.
For projecta, describe the location of the project (be a. .peclflc .. possible, e.g. .treet
.dd.....). For program., state the loc.tlon from which the program will be operated .nd/or
describe the geographic ....a served by the program. AI.o, plea.e Include a schedule of
project/program milestones.
The City of Arroyo Grande's Economic Development Department/Redevelopment Agency would like
to offer the businesses in the E. Grand Ave. area the opportunity to receive grant funds to revitalize
their businesses, including fa~de improvements, window replacements, and fresh paint. This
program would complement the City's desire to create a Master Plan for the E, Grand Ave. area.
The City (See the attached map of project area).
4. Total .mount of CDBO funds requested: $50,000
Please identify the jurisdiction(s) you are applying to: City of Arroyo Grande
If you are requesting CDBG funds from more than one jurisdiction, please break down the amount
shown above by the Jurisdiction listed below. N/A
City of Arroyo Grande: City of Paso Robles:
City of Atascadero: City of San Luis Obispo:
City of Grover Beach: County of San Luis Obispo:
County-wide:
-~.__...-_._..~ --_._._-~-- ---,-- -..-
2003 CDBG Application Organization: City of Arroyo Grande
"Note: If you are applying to one or more cities, please provide a copy of the application to the County
by the application deadline of October 28, 2003.
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 50,000
2. Other funds (please describe below) $------
Total Revenues $ 50,000
b. ExD8ndltur..: List below by item or cost category.
The City of Arroyo Grande anticipates making approximately ten (10) grants of $5,000 per
business to businesses within the Redevelopment Agency area along E. Grand Ave.
6. Does the proposed project or activity meet one of the three national objectlv.. of the
CDBG program? Please check one of the objectives below that applIH to the proposal,
and explain below that applies to the proposal, and explain how the project or activity
meets that national obJective.
a. 1- Benefits low and moderate-income persons as defined by the U.S. Department of Housing
and Urban Development (HUD),
NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or
residents in a particular area of the county or participating city, at least 51 percent of whom are
low and moderate-income persons, See current Income limit schedule In the Request for
Proposals.
b. ~ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a
designated slum or blighted area, and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
7. If the project or program Is designed to meet the National Objective of providing benefit to
low and moderate Income persons, please estimate the number of persons (or
households) to benefit from the project and break that estimate down by Income group as
follows:
a. Total number of persons or households who will benefit from the project (regardless of income
group):
10 Personslhouseholds (circle the applicable unit)
2
-- -- --------.- -- ---- ._"_.~- .~--_.._...- --
2003 CDBG Application Organization: City of Arroyo Grande
b. Of the total number of persons or households entered above, how many will be low-income
(earning 51% - 80% or less of the County Median income)?
25 Persons/households (circle the applicable unit)
c. Of the total number of persons or households entered above, how many will be very low-income
(eaming 50% or loess of the County Median income)?
8 Personslhouseholds (circle the applicable unit)
8. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and Guide to Elioible CDBG Activities)
- Acquisition of real property
- Disposition of real property
- Public facilities and improvements (may include acquisition, construction, reconstruction.
rehabilitation or installation)
- Privately-owned utilities
- Clearance, demolition. removal of buildings and improvements, and/or movement of
structures to other sites
- Interim assistance
- Retocation of individuals. families, businesses. non-profit organizations, and/or farms
- Removal of architectural barriers
- Housing rehabilitation
- New housing construction (under limited circumstances)
- Code enforcement
- Historic preservation
-.2L Commercial or industrial rehabilitation
- Special economic development
- Special activities by subrecipients
- Public services
- Planning studies
3
-_._--_.._-_._-~._--- _ --...- -- ...--.------ ---
2003 CDBG Application Organization: City of Arroyo Grande
9. Describe the need and the degree to urgency for the proposed project or program. What
would be the consequences if the proposed project or program Is not funded In the next
year?
Since the City of Arroyo Grande is actively pursuing the E. Grand Ave, Master Plan in the
Redevelopment Agency's Project Area to avoid slums and blight in the targeted area, it is
critically important for the City to begin implementing the Small Business Assistance Program.
The City risks losing businesses in the targeted area if we do not actively work with the business
owners and property owners to enhance their businesses. Additionally, if the project is not
funded, the consequences could be signifIcant as the existing businesses need to be even more
competitive as the City is being approached by major retail chains for vacant commerciaVretail
sites in the targeted area.
10. PI..se describe the specific organ/zat/on(s) method to Implement the proposed project or
program: (single or multiple group, with roles; public agency?; nonllroflt?; forllroflt?;
experience In operating similar progralll$; etc.).
The City of Arroyo Grande anticipates the method of implementation for the project to include
providing grants to qualified applicants. More specifically, the City expects to grant approximately
ten (10) grants of $5,000, totaling $50,000.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge.
D-J' 0.. "U. JC-. &- u..1 <:':? /0 , ~-.. 'l-.
Signature Date
'Di o.^~ K. SJ". ~C..I ~'J Et.o....o"'l.,.~ 'Df.. hI II> I' """-V\ ,... C 1 r (, t..:rc.r
Printed or typed name Title
4
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RECEIVED
COUNTY OF SAN LUIS OBISPO OCT 2 8 2002
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PR_ ARROYO GRANDE
APPLICATION FOR FUNDING DURING 2003 PROGRAM DEVELOPMENT DEPT,
(Attach additional sheets if necessary)
NOTE: (1) Please review the CDBG regulations and guidelines and the Request for
Proposals before completing this proposal. A copy of a HUD-prepared
CDBG eligibility guidebook is available upon request from county staff. Also,
please call county and/or city CDBG staff with any questions about how to
complete the form or about the rating criteria and process.
(2) If the information for any of the questions below requires more room to
provide a complete explanation of your proposed project or program, please
attach additional sheets.
1. Name and mailing address of applicant organization, with contact person and
phone number:
Cuesta College Contact: Toni Sommer - (805) 546-3973
P.O. Box 8106 or
San Luis Obispo, CA 93406-8106 David Ryal - (805) 549-0401
2. Title/name of proposed project or program:
Cuesta College - South Central Coast Small Business Development Center (SBDC)
Provide business consulting for existing and start-up businesses for CALWORKS
recipients and other low to middle income residents and business owners in San Luis
Obispo County and other CDBG jurisdictions. Establish a Business Information Center
(BIC) in partnership with the U.S. Small Business Administration (SBA).
3. Please describe the proposed project or program. Include a description of the
groups who will benefit and an explanation of how they will benefit from the
proposed project or program. For projects, describe the location of the project
(be as specific as possible, e.g. street address). For programs, state the location
from which the program will be operated and/or describe the geographic area
served by the program. Also, please include a scheduie of project/program
milestones.
The Cuesta College SBDC provides hands on assistance to residents who are
interested in starting a small business as an alternative to finding employment at a local
business. The SBDC also provides services to county-based small business. Our
services include one-on-one business technical assistance. The SBDC provides
mentoring, guidance, research support, marketing strategies, business plan
development outlines and samples, counseling and reviews and financial analysis. The
SBDC pool of consultants consists of legal, financial, marketing, international trade,
agriculture, loss prevention, business plan, technology, franchising and human
resource specialists.
2003 CDBG Application Organization: Cuesta Colle<1e Small Business Development Center
The Cuesta College SBDC also offers a wide range of workshops to help existing
businesses and pre-venture small businesses. These offerings include: Start-up
Business Orientation, Access To Capital, Introduction to E-Commerce, How to Market
your Product or Service and How to Buy Advertising. Extended classes in
Entrepreneurship and in International Trade are also offered.
The Cuesta College SBDC held its first two-day small business conference in San
Luis Obispo County in 2002. Small Business resources from State and Federal
Agencies were brought in to network with county small businesses.
Special Proiects:
Business Information Center (BIC) - The Cuesta College SBDC working in
collaboration with Mission Community Services Corporation is working to set up a
Business Information Center for San Luis Obispo County small businesses. The BIC
will be located at 3566 S. Higuera Street - Suite 100 in San Luis Obispo, main office of
the SBDC. The SBA will provide a bank of computers for use by small businesses and
residents of the area looking to start a small business. A reference library and other
resources will be part of the BIC. The location is DSL ready, ADA compliant and has an
adjacent classroom.
EntreDreneurial Trainino in Enalish and Spanish - This 36-hour course guides the
participants through the steps of business plan development and start-up issues. A
class in Spanish will be conducted during November and December of 2002.
CAL-POL Y Senior Student Proiects - The SBDC works in concert with Cat-Poly
SLO's Business Department in providing small business clients with senior students to
develop business plans and market surveys and plans for the business. (During
Summer 2002, one class of students was dedicated to helping the Paso Robles Main
Street Association in conducting a marketing survey of customers to various Paso
Robles retail sectors).
Government Procurement WorkshoDS - these programs are designed to help small
business take advantage of opportunities to do business with government at various
levels. Both federal and state agency representatives take part in the programs
offered.
Export Trainino - ExportWise is a six-week - twenty-four hours course, which
provided information on government regulations both home and abroad, export
financing and lines of credit, distribution networks and other necessary issues to do
international trade.
Earthauake/Emeraencv Preparedness WorkshoDs - This half-day training prepares
small businesses to be ready for disasters. How to inventory, protect personnel and
customers, and how to be ready to be ready to re-open after a disaster.
2-
~
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2003 CDSG Application Organization: Cuesta ColleQe Small Business Development Center
Aariculture Entrepreneurial Train - this is a ten-week - thirty hours entrepreneurial
program that will focus on the Agriculture industry. Special focus will be given to
wineries and the agtourism industry. The program is produced by NxLevel, an
entrepreneurial training component of the University of Colorado,
Start-up Business Preparation - this four-week course will begin to be offered at the
Creekside Resource Center in January 2003. The course is designed specifically for
CALWORKS recipients and low-income residents. Topics include: 1) Determining the
right business for you; 2) Personal Finances and Credit Counseling; 3) Business Start-
up Orientation; and 4) The Business Plan.
(This program is in collaboration with Consumer Credit Counseling Service and
SCORE).
Small Business Facade and Micro Loan Proaram - The Cuesta College SBDC
compliments various small business loan programs that are offered by the different
communities within San Luis Obispo County. The SBDC can assist cities with loan
package reviews and help the lending small businesses with fiscal projections and cash
flow management.
4. Total amount of CDBG funds requested: $ 49.000
Please identify the jurisdiction(s) you are applying to*: Cuesta College is applying to
the County of San Luis Obispo, and the cities of Arroyo Grande, Atascadero, Grover
Beach, Paso Robles and San Luis Obispo.
If you are requesting CDBG funds from more than one jurisdiction, please break
down the amount shown above by the jurisdiction listed below.
City of Arroyo Grande: $3,000 City of Paso Robles: $5,000
City of Atascadero: $3,000 City of San Luis Obispo: $10.000
City of Grover Beach: $3.000 County of San Luis Obispo: $25,000
County-wide:
*Note: If you are applying to one or more cities, please provide a copy of the application
to the County by the application deadline of October 28, 2002.
3-
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I 2003 CDBG Application Organization: Cuesta ColleQe Small Business Development Center
5. Please describe the budget for the proposed project or program.
a. Revenues:
1. CDBG Funds requested $ 49,000
2. Other funds (please describe below) $287,500"
Total Revenues $336,500
"The Funds are provided by the U.S. SBA - $217,867, and California Technology,
Trade and Commerce Agency - $69,933. Federal and State contributions are for
delivery of services for both San Luis Obispo and Santa Barbara Counties. Santa
Barbara County and other jurisdiction commitment for 2002 have been for $57,440.
a. Expenditures: List below by item or cost category.
Acct. # Item Amount
1000 Director/Administration $ 2,000
2000 Clerical support $ 8,000
3000 Fringe Benefits $ 5,600
5000 Consultant reimbursement $20,400
Business Information Center $10,000
Operational expenses $ 7,000
Entrepreneurial Training - Spanish $ 3,000
6. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies
to the proposal, and explain beiow that applies to the proposal, and explain
how the project or activity meets that national objective.
a. ~ Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See
current income limit schedule in the Request for Proposals.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one
or more conditions that contributed to the deterioration of the area.
4-
~....-
i
I
! 2003 CDBG Application Organization: Cuesta Colleae Small Business Development Center
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare
of the community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided
to deal with major catastrophes or emergencies such as floods or earthquakes.
The SBDC program works with low to moderate-income residents and small
business owners of San Luis Obispo County. These individuals would not be able to
afford the services for business technical support from the private sector.
Working with this classification of residents, the SBDC program provides information
and guidance for determining if self-employment is a viable option for obtaining/creating
a job. Many of these businesses are home-based.
Working with small business owners, the SBDC program assists in business
expansion, which helps to create jobs for the residences countywide.
The SBDC program also provides assistance with access to capital. This comes in
the form of loan packaging assistance and developing a working relationship with the
various funding options available to bring positive economic impact to San Luis Obispo
County, These options include; bank financing, SBA loan guarantees, referrals to the
Economic Vitality Corporation of San Luis Obispo County's revolving and micro loan
programs, California loan guarantee programs and other forms of financing.
7. If the project or program is designed to meet the National Objective of
providing benefit to low and moderate income persons, please estimate the
number of persons (or households) to benefit from the project and break that
estimate down by income group as follows:
a. Total number of persons or households who will benefit from the project
(regardless of income group):
100 Persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
low-income (earning 51% - 80% or less of the County Median income)?
60 persons/households (circle the applicable unit)
a. Of the total number of persons or households entered above, how many will be
very low-income (earning 50% or loess of the County Median income)?
40 Persons/households (circle the applicable unit)
5-
----- -...--.-.--
2003 CDBG Application Organization: Cuesta Colleae Small Business Development Center
8. Check any of the following eligible activity categories that apply to the
proposed project or program: (Refer to CDBG regulations and Guide to Eliaible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
Interim assistance
-
_ Relocation of individuals, families, businesses, non-profit organizations,
and/or farms
- Removal of architectural barriers
Housing rehabilitation
_ New housing construction (under limited circumstances)
Code enforcement
-
Historic preservation
Commercial or industrial rehabilitation
-
~ Special economic development
_ Special activities by subrecipients \
- Public services
_ Planning studies
6-
------._---- ---.-
2003 CDBG Application Organization: Cuesta Colleoe Small Business Development Center
9. Describe the need and the degree to urgency for the proposed project or
program. What would be the consequences if the proposed project or
program is not funded in the next year?
The Cuesta College Small Business Development Center (SBDC) is the only
agency of its kind in San Luis Obispo County. The mission of the SBDC is to provide
business technical assistance to existing business and pre-venture small businesses
(residents) that they may not be able to afford on their own or that they may not have
access to in their community.
The SBDC program is funded by a grant from the California Technology, Trade and
Commerce Agency. These funds are a combination of state and federal (non-CDGB)
funding. Many of the services provided by the center are at no out-of-pocket costs to
the client.
The primary assistance the SBDC provides is one-to-one counseling for the
business client. We assist and mentor small business in the development of business
plans, marketing strategies, personnel issues, government procurement proposals, loan
packages, certifications, licensing and permit requirements and a variety of other
business related topics. The SBDC also offers a menu of small business workshops
and seminars, as well as entrepreneurial training in English and Spanish and in-depth
educational programs for e-commerce, international trade and agriculture.
Based on the business demographics provided in the 2001 Economic Outlook
Publication presented by the University of California at Santa Barbara, 78% of all San
Luis Obispo County businesses have fewer than 100 employees. Based on size
standards set by the U.S. Small Business Administration (SBA), over 90% of the
county" businesses would be classified as small business. There are now over 6,200
businesses in the county.
Over 85% of the jobs created in this county are created by small business and
people opting for self-employment. Thus, it is imperative to provide as much support as
possible to aid small business to expand and to help individuals be successful in
opening a small business.
In the last completed calendar year, the Cuesta College SBDC served 93 clients,
which fall into the county's category of below moderate income. Three hundred and
ninety-five (395) hours of consulting have been dedicated to this target population.
Three jobs were created within the target CDBG population. (17 jobs were created
overall in the County). The SBDC assisted CDBG clients in obtaining $766,000 in loans
to start or expand their businesses. Assisting small business clients helps to generate
needed tax revenues via increased sale tax or by decreasing the clients need upon
county assistance programs. Providing this economic development assistance via the
SBDC program also helps to relieve the number of clients seeking assistance from
other county non-profit agencies.
7-
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2003 CDBG Application Organization: Cuesta ColleQe Small Business Development Center I
i
Other CDGB clients have taken advantage of the workshops that are offered on a
monthly basis.
The consequences for the proposed program if not funded could be that Cuesta
College might not achieve the required local cash match for its contract with the State
of California for hosting the SBDC program. Cash match requirement for 2003 has
been increased to 30% starting January 1, 2003 from the current 20%. Without
adequate local match, the SBDC program could be lost for the region.
10. Please describe the specific organization(s) method to impiement the
proposed project or program: (single or multiple group, with roles; public
agency?; non-profit?; for-profit?; experience in operating similar
programs; etc.).
The Cuesta College SBDC will implement its program and projects with
internal capabilities via full-time staff and part-time consultants. The SBDC will
also implement projects with developed partnerships.
The partnerships, which the two-year old SBDC program has developed
include, the Economic Development Corporation of San Luis Obispo County,
Consumer Credit Counseling Service of San Luis Obispo County, Private
Industry Council, Mission Community Services Corporation, the chambers of
commerce in Arroyo Grande, Pismo Beach, Los Osos, Morro Bay, Atascadero,
Paso Robles, Grover Beach, and San Luis Obispo, the Main Street Associations
of Atascadero and Paso Robles, Cal-Poly - San Luis Obispo, Mission
Community Services Corporation, the U.S. Small Business Administration,
USDA, U.S. Department of Commerce, California Technology, Trade and
Commerce Agency, California Department of General Services, the Service Corp
of Retired Executives (SCORE), financial institutions within the county, Pismo
Beach Business Improvement Group and the Arroyo Grande Village
Improvement Association.
The SBDC can also provide resources through Cuesta College's Institute for
Professional Development and Community Education.
S-
,-
2003 CDBG Application Organization:
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
~ ~ ~C!Z8!OL
Date
Toni Sommer Dean, Community and Economic Development
Printed or typed name Title
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!
THE IMPORTANCE OF
ENTREPRENEURSHIP
The Facts: I
. Entrepreneurs lead the way in developing ideas; they are responsible I
for more than half of all innovations - 67% of inventions and 95% of (
radical inventions in the past sixty (60) years
!
. The makeup of entrepreneurship will change dramatically in the next
,
10 -15 years as major demographic shifts create new profiles of ,
i
business owners. i
. From 1987 to 2000, the number of women-owned businesses in the
U.S. more than doubled from 4.5 million to more than 10 million. In
1997, revenues from women-owned firms reached $818.7 billion.
. Minority-owned businesses generated revenues of $495 billion in 1997
and employed nearly four million workers.
. Small business represents 99% of all employers. Firms with fewer
than 500 employees created 11.8 million jobs and all the net new jobs
from 1992 to 1996.
. GNP for small business in the U.S. with twenty or fewer employees in
1986 was $1.3 trillion. By 1996, the GNP of this business sector was
$2.5 trillion, making small business with twenty or fewer employees the
fifth largest economy in the world.
. In 1999, over $48 billion in venture capital was invested in small
business. The total number of companies receiving funding was
3,638. Businesses in California and Massachusetts received more that
50% of the total invested.
. According to the annual Forbes/Milken Institute Study, San Luis
Obispo is rated seventh as the best place to do business in the U.S.
On the Central Coast, Ventura also placed taking the fourth spot.
. The South Central Coast Small Business Development Center has
provided business technical assistance for over 550 existing or pre-
1 venture small businesses per year in San Luis Obispo and Santa
I
Barbara Counties combined. Many more existing or pre-venture small
businesses are helped by SCORE, Inventor's Workshop International,
Economic Vitality Corporation - SLO, the Santa Maria Economic
Development Association, Women's Economic Ventures and
chambers of commerce. Small Business is BIG in this reaion.
"~',~,"',..,,,,-,----,_.-_._-
Attachment 3
COMMUNITY DEVELOPMENT BLOCK GRANT, 2001 PROGRAM SUBRECIPIENT AGREEMENT
CITY OF ARRoyo GRANDE PAGE 2
2. Statement of work - Section 570.503
The following statement of work provides infonnation for the Recipient to effectively monitor
perfonnance of all projects being completed under this Agreement. The 2001 Consolidated Plan
includes a project description and a budget for each project funded wholly, or in part, by CDBG
funds. The Subrecipient may request modification of the tasks, schedule or budget in writing to the
Recipient. The Recipient shall review each request to modify tasks, schedule or budget on a case by
case basis and will respond to the Subrecipient within 30 days of the request. The projects listed
below shall be implemented by the Subrecipient. For a concise description of each project (Le"
project location, project scale, and clientele to be served) please refer to the County of San Luis
Obispo's 2001 Consolidated Plan, specifically the Appendix entitled "U.S. Department of Housing
and & Urban Development/CPD Consolidated Plan/Listing of Proposed Projects,"
.fl"'I"~\';' < .~ '~~~i~M~:~~1:1:~1~:I:ii
. .'."11111.~I~i!
. .m:~$::;~>:<<M-:;.~&~'11$:.m
. w$.:;-.:;:..:;:..$'';';'';;:''$i:('''';'. . '::'-;:;:1' ~~.
~Q.;;:~:::;:;::::::::" ::::':.-.:.,:::;:: :'.. 'x:-;:~~.. ". .<i.,
Home Repair by EOC $ 5,000 July 1,2001 December 31,
2002
Forty Wonderful Program by EOC $ 2,000 July 1,2001 June 30, 2002
Senior Health Screening by EOC $ 2,000 July 1,2001 June 30, 2002
Teen-in-Action Program by Camp Fire Boys and Girls $ 2,000 July 1,2001 June 30, 2002
Code Enforcement- within City Redevelopment Area $ 9,600 July I, 2001 June 30. 2002
Property Acquisition by the Food Bank Coalition $ 5,000 July 1,2001 June 30, 2002
Cedar Street Sidewalks by the City $ 70,000 July I, 2001 December 31,
2002
ADA upgrade of the Women's Club Community Center $ 26,000 July I, 2001 December 31,
by the City 2002
General Administration by City of Arroyo Grande $ 30,074 July 1.2001 June 30, 2002
3. Records
Federal regulation 570,503(b)(2) requires that this Agreement set forth the required records and
record keeping responsibilities that the Subrecipient assumes upon receiving CDBG funds. All
records and record keeping activities required of the Recipient by section 570.506 of the federal
regulations shall be created and maintained by the Subrecipient and shall be, on the request of
-- ~-
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MEMORANDUM
TO: TERESA McCLISH, ASSOCIATE PLANNER
FROM: DIANE SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR 'P >
SUBJECT: AMENDMENT TO CDBG APPLICATION
DATE: NOVEMBER 12, 2002
Per our recent discussion, please amend the City of Arroyo Grande's CDBG
application for the E. Grand Avenue Small Business Assistance Program to
reflect a budget change of $50,000 in "other funds" as part of the revenue
stream, More specifically, the City will be requesting matching funds from the
applicants. Therefore, the amended application should reflect the following:
Revenues:
CDBG funds requested $50,000
Other funds ~50,00O
Total revenues $100,000
Should you need further clarification, please contact me at 473-5486.
cdbgamend.doc
____ __m
---_/~ ~~/--
ii.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER ~
SUBJECT: SELECTION OF MAYOR PRO TEM AND APPOINTMENT OF
COUNCIL MEMBERS TO REGIONAL BOARDS, COMMISSIONS,
AND COMMITTEES
DATE: DECEMBER 10,2002
RECOMMENDATION:
It is recommended the City Council: 1) Select the Mayor Pro Tem; and 2) Appointment of
City Council Members to serve on regional boards, commissions, and committees.
FUNDING:
There is no fiscal impact.
DISCUSSION:
With the seating of a new City Council, it is an appropriate time to make appointments to
the various Boards, Commissions, and Committees that have Council representation. In
addition, this year the selection of the Mayor Pro Tem could not be done at the
reorganization meeting due to changes in State law requirements. Therefore, it is
recommended that it be addressed at this meeting.
An appointments list is attached for the Council's review, which shows vacancies and
existing appointees. Each of the groups listed either requires a member of the Council
as the representative or has traditionally been the practice, Options include filling
vacancies, making reappointments, and/or selecting new assignments. The
appointments list identifies the specific Board/Commission/Committee, the frequency of
meetings, the day, time, and location of the respective meetings, the staff contact (if
applicable), and any requirements regarding the appointment.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Select Mayor Pro Tem and make the appointments, reappointments,
and/or reassignments to regional Boards/Commissions/Committees;
- Make selected appointments and direct staff regarding untilled
Boards/Commissions/Committees;
- Make no appointments at this time;
- Provide direction to staff.
----------p---,,---
CITY COUNCIL APPOINTMENTS
TO VARIOUS BOARDS I COMMISSIONS I COMMITTEES
December 10,2002
CITY COUNCIL
REPRESENTATION TO: PRIMARY ALTERNATE
South County Area Transit (SCAT) Sandy Lubin
(Meetings held third Wednesday of
every other month; 3:00 PM; Pismo
Beach Council Chambers)
Staff Representative: City Manager
Council of Governmentsl Tonv M. Ferrara Jim Dickens I
Regional Transit Authority
(SLOCOG/SLORT A)
(Meetings held first Wednesday
of each month; 9:00 AM; Board
of Supervisors Chambers, County
Govemment Center)
Staff Representative: Public Works
Director/Community Development
Director
City Selection Committee (Mayors') Tony M. Ferrara
(Enabling legislation requires the Mayor
to be the primary representative)
(Meets as needed; lime varies; Board of
Supervisors Chambers, County Govern-
ment Center)
Staff Representative: Not Applicable
South San Luis Obispo County Tony M. Ferrara Thomas A. Runels
Sanitation District (SSLOCSD)
(Enabling legislation requires the Mayor
to be the primary representative)
(Meetings held first and third Wednesday
of each month; 6:00 PM; Oceano
Community Services District Board Room)
Staff Representative: Not Applicable
Integrated Waste Management Tony M. Ferrara Thomas A. Runels
Authority Board (IWMA)
(Meetings held the second Wednesday
of odd-numbered months; 1 :30 PM;
Board of Supervisors Chambers, County
Government Center)
Staff Representative: Community
Development Director
.- --- --- -- --- ---
CITY COUNCIL APPOINTMENTS - BOARDS I COMMISSIONS I COMMITTEES
DECEMBER 10, 2002
PAGE 2
CITY COUNCIL
REPRESENTATION TO: PRIMARY ALTERNATE
Zone 3 Water Adyisory Board Thomas A. Runels Jim Dickens
(Meetings held third Thursday of
odd-numbered months, rotating
between the South County agencies:
7:30 PM)
Staff Representative: Public Works
Director
County Water Resources Thomas A. Runels Jim Dickens
Adylsory Committee (WRAC)
(Meetings held first Wednesday of
each month; 1 :30 PM; Agriculture
Auditorium, 2146 Sierra Way, SLO)
Staff Representative: Public Works
Director
Economic Vitality Corporation Sandy Lubin Jim Dickens
(EVC)
(Meetings held fourth Wednesday of
each month; 3:00 PM, location varies)
Staff Representative: City Manager
Air Pollution Control District Tony M. Ferrara Thomas A. Runels
Board (APCD)
(Meetings held fourth Wednesday of
odd-numbered months; 9:00 AM;
Board of Supervisors Chambers,
County Government Center)
Staff Representative: Not Applicable
Economic Opportunity Jim Dickens Tony M. Ferrara
Commission (EOC)
(Meetings held third Thursday of each
month; 5:00 PM; EOC Office, 1030
Southwood Drive, San Luis Obispo)
Staff Representative: Not Applicable
South County Youth Coalition Jim Dickens Sandy Lubin
(Meetings held fourth Thursday of
each month; 9:00 AM; Ramona Garden
Center, 933 Ramona Avenue, Grover
Beach)
Staff Representative: Chief of Pollcel
Director of Parks. Recreation and
Facilities
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CITY COUNCIL APPOINTMENTS - BOARDS I COMMISSIONS I COMMITTEES
DECEMBER 10, 2002
PAGE 3
CITY COUNCIL
REPRESENTATION TO: PRIMARY ALTERNATE
Community Recreation Center Jim Dickens Not Applicable
Subcommittee
(Meets on an as-needed basis; Arroyo I
Grande Council Chambers) I
Staff Representative: Director of
Parks, Recreation and Facilities I
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