Minutes 2002-11-12
MINUTES
REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
TUESDAY, NOVEMBER 12, 2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council/Redevelopment Agency meeting to order
at 7:10 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Ferrara. Lubin, Mayor Pro Tem
Rune/s. and Mayor Lady were present.
RDA: Board Members Dickens, Ferrara, Lubin. Vice Chair Runels, and
Chair Lady were present.
City Staff Present: City Manager Adams, City Attorney Carmel, Director of
Administrative Services Wetmore, Director of Public Works
Spagnolo, Director of Building and Fire Fibich, Director of
Financial Services Snodgrass, and Director of Community
Development Strong.
3. FLAG SALUTE
Wayne Dempster, representing Knights of Columbus. led the Flag Salute.
4. INVOCATION
Rabbi Norman Mendel, Congregation Beth David, San Luis Obispo. delivered the
invocation.
5. SPECIAL PRESENT A TIONS
None.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Ferrara moved, Mayor Pro Tem Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting
shall be read in title only and all further reading be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
None.
CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
NOVEMBER 12, 2002
PAGE 2
8. CONSENT AGENDA
Mayor Pro Tem Runels pulled Items a.d. and 8.j. for clarification and discussion.
Council Member Lubin requested that Item a.h. be pulled for separate roll-call vote
and announced he would not participate on the item due to a conflict of interest.
Mayor Pro Tem Runels moved, and Council Member Lubin seconded the motion to
approve Consent Agenda Items a.a. through a.i., with the exception of Items a.d.,
a.h., and 8.j., with the recommended courses of action:
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period October 16,
2002 through October 31,2002.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of
October 31,2002.
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of October
22,2002 as submitted.
8.e. Consideration of Lot Line Adjustment Case No. 02-004; Northwest
Corner of Courtland Street and East Grand Avenue; Applicant - Pacific
Harbor Homes, Larry Persons.
Action: Adopted Resolution No. 3625 approving Lot Line Adjustment Case
No. 02-004.
8.f. Consideration of Proposed Addendum to SEIR Consultant Contract with
Rincon Consultants for Vesting Tentative Tract Map 01-001; Planned Unit
Development 01-001 (Tract 1998) - Castlerock Development.
Action: Approved a contract addendum to the scope of work and budget for
the Vesting Tentative Tract Map/Planned Unit Development SEIR.
8.g. Consideration of Authorization to Refund Application Fees for
Watershed Education Fair and Creek Clean-up Day.
Action: Refunded Temporary Use Permit Fee of $105 to Central Coast
Salmon Enhancement, Inc.
8.1. Consideration of Authorization to Solicit Bids for the Spruce and Cedar
Streets Sidewalks Project, PW-2002-oS.
Action: 1) Approved the plans and specifications for the Spruce and Cedar
Streets Sidewalks project: and, 2) Authorized the Public Works Department to
CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
NOVEMBER 12, 2002
PAGE 3
solicit public construction bids for the Spruce and Cedar Streets Sidewalks
project.
On the following roll-call vote, to wit:
AYES: Runels, Lubin, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
8.d. Consideration of Authorization to Issue Request For Proposal (RFP):
Architectural and Engineering Work Related to the Fire Station
Expansion Project.
Recommended Action: Authorize the distribution of Request for Proposal
(RFP) to qualified consultants.
Mayor Pro Tem Runels requested clarification on the process taken to identify and
determine the qualified list of consultants. Director of Building and Fire Fibich
explained that a solicitation of potential architects was based on both reputation and
experience with this type of proposed project. He clarified that the list could be
further expanded to send the RFP to qualified architects not currently on the list who
express interest in the project.
8.j. Consideration of Progress Payment No. 5 (Final) for the Oak Park
Boulevard Widening Project, PW 2000-01.
Recommended Action: 1) Authorize Progress Payment No. 5 in the amount
of $31,768.15 to Souza Construction, Inc. for the Oak Park Boulevard
Widening project; 2) Direct staff to file a Notice of Completion; and, 3)
Authorize release of the retention of $22,175.86, thirty-five (35) days after the
Notice of Completion has been recorded, if no liens have been filed.
In response to a question by Mayor Pro Tem Runels regarding the cost difference
between Class " Aggregate Base and Class B Asphalt Concrete, Director Spagnolo
explained that the cost for Class " Aggregate Base also included charges for a
variety of other work items that were combined within the unit cost.
Mayor Pro Tem Runels moved to approve staff's recommendations for Items 8.d. and
8.j. Council Member Dickens seconded the motion, and on the following roll-call
vote, to wit:
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
NOVEMBER 12, 2002
PAGE 4
AYES: Runels, Dickens, Ferrara, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
Council Member Lubin declared a conflict of interest and did not participate in
voting on Item S.h.
S.h. Consideration of Progress Payment No. 3 for the Rancho Grande Park
Project, PW 2002-03.
Recommended Action: Authorize Progress Payment NO.3 in the amount of
$73,242.42 to Herrera Engineering, Inc. for the Rancho Grande Park Project.
Mayor Pro Tem Runels moved to approve staff's recommendation. Council Member
Ferrara seconded the motion, and on the following roll-call vote, to wit:
AYES: Runels, Ferrara, Dickens, Lady
NOES: None
ABSENT: Lubin
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
9. PUBLIC HEARING:
9.a. Consideration to Establish Utility District No. 7 to Underground Existing
East Grand Avenue Utilities Between Elm Street and Oak Park
Boulevard.
Director of Public Works Spagnolo presented the staff report and requested the
Council continue the public hearing to a future date uncertain. Director Spagnolo
responded to questions from Council regarding the project's anticipated timeline,
funding, and coordination with other road improvement projects.
Mayor Lady opened the public hearing, and upon hearing no public comments, he
closed the public hearing.
On motion by Mayor Pro Tem Runels to approve staff's recommendation to continue
the item and public hearing to a future date uncertain, seconded by Council Member
Dickens, the motion passed unanimously by voice vote.
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CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
NOVEMBER 12, 2002
PAGE 5
Council Member Dickens announced a conflict of interest regarding Item 9.b.
and stepped down from the dais.
9.b. Consideration of Proposed Ordinance Amending the Zoning Map of
Arroyo Grande from General Agriculture (AG) to Agricultural Preserve
(AP) for a 3.42 Acre Parcel Located at 871 East Cherry Avenue;
Development Code Amendment 02.003.
Director of Community Development Strong presented the staff report, recommended
the Council introduce an Ordinance amending the Zoning Map of Arroyo Grande from
General Agriculture (AG) to Agricultural Preserve (AP) for a 3.42-acre parcel located
at 871 East Cherry Avenue, and responded to questions from Council.
Mayor Lady opened the public hearing.
Molly McClanahan, applicant, spoke in favor of the proposed zone change.
Hearing no further public comments, Mayor Lady closed the public hearing.
Council Member Ferrara moved to introduce an Ordinance amending the Zoning Map
of Arroyo Grande from General Agriculture (AG) to Agricultural Preserve (AP) for a
3.42-acre parcel located at 871 East Cherry Avenue: Development Code Amendment
02-003, applied for by the Gordon F. Dixson Trust. Council Member Lubin seconded
the motion, and on the following roll-call vote, to wit:
AYES: Ferrara, Lubin, Rune/s, Lady
NOES: None
ABSENT: Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
Council Member Dickens returned to the dais.
10. CONTINUED BUSINESS
10.a. Consideration of Application to LAFCO for Outside Service Contractual
Agreement Approvals (Water Service to Mobile Home Parks in Sphere of
Influence at Halcyon Road).
Director of Community Development Strong presented the staff report, recommended
the Council approve the LAFCO Application for Contractual Agreement Approval for
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
NOVEMBER 12, 2002
PAGE 6
the Double 'J' Mobile Estates, Grande Mobile Manor, and Ken-Mar Gardens, and
responded to questions from Council.
Mayor Lady opened up the item for public comment, and upon hearing none, brought
the issue back to Council for consideration.
Council Member Ferrara moved to approve the LAFCO Application for Contractual
Agreement Approval for the Double 'J' Mobile Estates, Grande Mobile Manor, and
Ken-Mar Gardens. Mayor Pro Tem Runels seconded the motion, and on the
following roll-call vote, to wit:
AYES: Ferrara, Runels, Dickens, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
11. NEW BUSINESS
11.a. Consideration of Fiscal Year 2002-03 First Quarter Budget Status Report.
[COUNCILlRDA]
Financial Services Director Snodgrass presented the staff report, recommended the
Council/RDA 1) approve Carryover Appropriations as detailed; 2) approve detailed
budget adjustments and recommendations; 3) approve (deny) requests for additional
appropriations in the General Fund as detailed; 4) approve Schedules A through F
included in the First Quarter Status Report; and responded to questions from
Council/Board Members regarding total fund balance figures for FY 01-02 versus FY
02-03 with regard to CIP carryovers and operating expenditures; clarification with
regard to sales tax figures and projections; clarification regarding franchise fees; and
responded to suggestions made to address anticipated increases in the CalPERS
retirement rates.
Mayor/Chair Lady opened up the item for public comment, and upon hearing none,
brought the issue back to the Council/RDA for consideration.
Council/Board Member Lubin moved to approve staff's recommendation to 1)
approve Carryover Appropriations as detailed; 2) approve detailed budget
adjustments and recommendations; 3) approve requests for additional appropriations
in the General Fund as detailed; and 4) approve Schedules A through F included in
the First Quarter Status Report. Mayor Pro TemNice Chair Runels seconded the
motion, and on the following roll-call vote, to wit:
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
NOVEMBER 12, 2002
PAGE 7
Council
AYES: Lubin, Runels, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
RDA
AYES: Lubin, Runels, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
11.b. Consideration of Authorization to Solicit Bids for Phase III of the Scenic
Creekside Walk Through the Historic Village of Arroyo Grande, PW-2002-
02.
Director of Public Works Spagnolo presented the staff report, recommended the
Council 1 ) approve the plans and specifications for Phase III of The Scenic Creekside
Walk Through the Historic Village of Arroyo Grande project; 2) Authorize the Public
Works Department to solicit public construction bids for Phase III of the Scenic
Creekside Walk Through the Historic Village of Arroyo Grande project, and
responded to questions from Council.
Mayor Lady opened up the item for public comment, and upon hearing none, brought
the issue back to the Council for consideration.
Council Member Dickens moved to approve staff's recommendation to approve the
plans and specifications for Phase III of The Scenic Creekside Walk Through the
Historic Village of Arroyo Grande project; and authorize the Public Works Department
to solicit public construction bids for Phase III of the Scenic Creekside Walk Through
the Historic Village of Arroyo Grande project. Council Member Lubin seconded the
motion, and on the following roll-call vote, to wit:
AYES: Dickens, Lubin, Runels, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
NOVEMBER 12, 2002
PAGE 8
11.c. Consideration of Resolution of Application to local Agency Formation
Commission (LAFCO) for Sphere of Influence Update and Municipal
Service Review.
Director of Community Development Strong presented the staff report, recommended
the Council adopt a resolution of application to LAFCO for the update of the City's
Sphere of Influence and preparation of a Municipal Service Review, and responded
to questions from Council regarding the process for Canyon Crest to request
inclusion into the City's Sphere of Influence and a request to include Tract No. 1724
into the City's Sphere of Influence. Council Member Dickens commented that
although these properties were receiving some urban services, they were not
included in the City's Sphere of Influence in the 2001 General Plan Update and he
would recommend that the Council stick with the 2001 General Plan, exclude Tract
1724, exclude Canyon Crest, and look at applications for those tracts individually as
they come in.
Mayor Lady opened up the item for public comment, and upon hearing none, brought
the issue back to the Council for consideration.
Following discussion, Council Member Lubin moved to adopt the resolution of
application to LAFCO for the update of the City's Sphere of Influence and preparation
of a Municipal Service Review. Mayor Pro Tem Runels seconded the motion.
Council Member Dickens commented that because the application included adding
Tract 1724 to the City's Sphere of Influence, he could not support the Motion.
On the following roll-call vote, to wit:
AYES: Lubin, Runels, Ferrara, Lady
NOES: Dickens
ABSENT: None
There being 4 AYES and 1 NO, the motion is hereby declared to be passed.
12. CITY COUNCil MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. COUNCil COMMUNICATIONS
None.
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CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
NOVEMBER 12, 2002
PAGE 9
15. STAFF COMMUNICATIONS
None.
16. ADJOURNMENT
Mayor Lady adjourned the meeting at 8:50 p.m.
ATTEST:
~
, Director of Administrative Services!
Deputy City Clerk/Agency Secretary
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