Agenda Packet 2003-01-14
-
CITY COUNCIL Ctt~ of
AGENDA ArrCYto Grande
Tony M. Ferrara Mayor ,
Jim Dickens Mayor Pro Tem Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Cennel City Attomey
Sandy Lubin Council Member Kelly Wetmore Director, Administrative Services
Joe Costello Council Member
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY MEETING
TUESDAY, JANUARY 14, 2003
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
(
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL COUNCIURDA
3. FLAG SALUTE: GIRL SCOUT TROOP 723
4. INVOCATION: PASTOR PAUL JONES
5. SPECIAL PRESENTATIONS:
None.
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
AGENDA SUMMARY - JANUARY 14, 2003
PAGE 2
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication; however, in compliance with the Brown Act, will
not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration' as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
S.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
December 1, 2002 through December 31,2002.
8.b. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receive and file the report of current investment
deposits as of December 31, 2002.
S.c. Consideration of Cash Flow Analysis/ADDroval of Intl,rfund Advance from the
Water Facilltv Fund (SNODGRASS)
Recommended Action: Receive and file November 2002 Cash Report and
approve the interfund advance from the Water Facility Fund to cover cash deficit
in other funds as of November 30, 2002.
S.d. Consideration of AcceDtance of Audited Annual Financial Reports
[COUNCIURDA] (SNODGRASS)
Recommended Action: It is recommended the City Council/Redevelopment
Agency Board of Directors receive and file the respective Audited Annual
Financial Reports for the Fiscal Year Ended June 30, 2002.
S.e, Consideration of ReDort on Prolect Development (AQ1&Qg,) Fees
(SNODGRASS)
Recommended Action: Accept and file the report on the receipt and use of
AB1600 fees during the fiscal year ending June 30, 2002.
-~-,-~-_.~- --
AGENDA SUMMARY - JANUARY 14, 2003
PAGE 3
8. CONSENT AGENDA: (continued)
8.1. Consideration of In-Lieu Fee for Off-street Parklna Adiustment
(SNODGRASS)
Recommended Action: Adopt the Resolution approving an adjustment to the in-
lieu fees for off-street parking in the Parking and Business Improvement area of
the Village.
8.g. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve- minutes of the regular City Council Meeting of
December 10, 2002, as submitted.' "
8.h. Consideration of Award of Bid - Tractor (HERNANDEZ)
Recommended Action: Award bid to Berchtold Equipment Company in the
amount of $17,159.99.
8.L Consideration of City Council Aooolntment to South San Luis Obispo
County Sanitation District (ADAMS)
Recommended Action: Appoint Mayor Ferrara as the primary representative to
the South San Luis Obispo County Sanitation District Board of Directors
(SSLOCSD) and Mayor Pro Tem Dickens as the alternate.
8.j. Consideration of Resolution Aoprovina a Side Letter of Aareement with
Service Employees International Union (gIy) Local ~ Coverlna,
Permanent Full-Time Fire Captain and Fire Enalneer P....onnel Pay
Practlc.s (ADAMS)
Recommended Action: Adopt Resolution approving the Side Letter of
Agreement amending the existing Memorandum of Understanding (MOU) with
the Service Employees International Union (SEIU) Local 620 to cover permanent
full-time Fire Captain and Fire Engineer personnel pay practices.
8.k. Consideration of Acceptance of a Fire Hydrant and Drainage Easements for
Tract 1390 at the Grace Bible Church on Rodeo Drive (SPAGNOLO)
Recommended Action: Accept the fire hydrant and drainage easements for
Tract 1390 at Grace Bible Church.
8.1. Consideration' of Proaress Payment No. 5 for the Rancho Grande Park
frgject. PW 2002-03 (SPAGNOLO)
Recommended Action: Authorize Progress Payment No. 5 in the amount of
$24,403.43 to Herrera Engineering, Inc. for the Rancho Grande Park project.
8.m. Consideration of Resolution Endorslna the Conservation Framework of the
American Land Conservancy and Hearst COrPOration (ADAMS)
Recommended Action: Adopt proposed Resolution endorsing the conservation
framework of the American Land Conservancy and Hearst Corporation.
,}t~~.,
AGENDA SUMMARY - JANUARY 14, 2003
PAGE 4
8. CONSENT AGENDA (continued):
8,n Consideration of Authorization to Solicit Bids for the Purchase of an
Asohalt Cold Planer (SPAGNOLO)
Recommended Action: Authorize staff to solicit bids for the purchase of an
asphalt cold planer.
9. PUBLIC HEARINGS:
None,
10. CONTINUED BUSINESS:
10.a. Consideration of an Ordinance AmendinG Municipal Code ChaDter 13.24
(SPAGNOLO)
Recommended Action: Introduce a revised Ordinance amending Municipal
Code Chapter 13.24 "Excavation, Grading, Erosion and Sediment Control".
10.b, Consideration of Adootlon of Ordinance SusPendlna Development
AODllcatlons for Development of Prime Farmland Solis (STRONG)
Recommended Action: Adopt Ordinance introduced on December 10, 2002 to
temporarily suspend processing of development applications involving .
conversion of prime farmland soils for a 180 day period until staff completion of
special planning and impact studies,
11. NEW BUSINESS:
11.a. Review of PolicY/Procedure for ConductinG City Council Business (ADAMS)
Recommended Action: Receive information and provide direction to staff
regarding any desired changes or clarifications to agenda and/or meeting policies
and procedures.
12. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would
like to receive feedback, direct staff to prepare information, and/or request a
formal agenda report be prepared and the item placed on a future agenda. No
formal action can be taken.
a) Consideration of submittal of a formal City position to the State Historical
Resources Commission supporting the nomination of the Loomis Complex
to the California Register of Historical Resources and consideration of
designation of the Loomis Complex as a local historical landmark.
(FERRARA)
AGENDA SUMMARY - JANUARY 14, 2003
PAGE 5
12. CITY COUNCIL MEMBER ITEMS (continued):
b) Information regarding discussion with Village Improvement Association on
Small Business Development Center program, (FERRARA)
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can
be taken,
a) None. .. ""..
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
16. ADJOURNMENT
* * * * * * *
All staff reports or other written documentation relating to each item of business referred
to on the agenda are on file in the Administrative Services Department and are available
for public inspection and reproduction at cost. If requested, the agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
the Americans with Disabilities Act. To make a request for disability-related modification
or accommodation, contact the Administrative Services Department at 805-473-5414 as
soon as possible and at least 48 hours prior to the meeting date,
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for rnore information.
www,arrovoarande,ora
8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE'f.
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR rid-'
SUBJECT: CASH DISBURSEMENT RATIFICATION
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period December 1 - December 31, 2002.
FUNDING:
There is a $1,773,533.47 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT. 1 - Cash Disbursement Listing
ATTACHMENT 2 - December 6,2002 Accounts Payable Check Register
ATTACHMENT 3 - December 6,2002 Sick Leave Buyback & Benefit Checks
ATTACHMENT 4 - December 13, 2002 Accounts Payable Check Register
ATTACHMENT 5 - December 13, 2002 Payroll Checks & Benefit Checks
ATTACHMENT 6 - December 20,2002 Accounts Payable Check Register
ATTACHMENT 7 - December 27,2002 Accounts Payable Check Register
ATTACHMENT 8 - December 27,2002 Payroll Checks & Benefit Checks
ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
9M de f)WiNt '" 1)_ .It!< 167~ 'f)~ SI. 2()()2
January 14, 2003
Presented are the cash disbursements issued by the Department of Financial Services for
the period December 1 to December 31, 2002. Shown are cash disbursements by week of
occurrence and type of payment.
WEEK TYPE OF PAYMENT ATIACHMENT AMOUNT
December 6, 2002
Accounts Payable Cks 108752-108837 2 $ 42,683.02
Sick Leave Buyback & Benefit Checks 3 20,676,63
63,359.65
December 13, 2002
Accounts Payable Cks 108838-108913 4 118,605.12
Payroll Checks & Benefit Checks 5 298,971.88
417,577.00
December 20, 2002
Accounts Payable Cks 108939-109034 6 267,954.44
December 27, 2002
Accounts Payable Cksl09035-109132 7 739,795.72
Payroll Checks & Benefit Checks 8 284.846.66
1,024,642.38
Four Week Total $ 1.77~~7
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administra tive Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274)
Public Safety (Fund 010) 4208 - Federal Local y.w Enforcrnt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street Ughting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS IFund 3501
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
I
Dept. Index for Council I
ATTACHlIENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
12/04/02 07:46 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
67876 12/03/02 074178 SLO CNTY CLERK-RECORDER NOTICE OF DETERMINATION 010.4002.5201 25.00 25.00
67877 12/03/02 100287 ARROYO GRANDE BAKERY REORGANIZATION SUPPLIES 010.4001.5504 95.95 95.95
108752 12/06/02 100994 ADMINISTRATIVE FIRE SER AFSS REGIS-HAGLUND 010.4211.5501 20.00 20.00
108753 12/06/02 003120 AMERICAN INDUSTRIAL SUP FIRST AID KIT-PW60 010.4301. 6301 42.63 42.63
108754 12/06/02 100897 AMERICAN TEMPS BRADFORD sveS-It/IS 010.4130.5303 739.53 739.53
108755 12/06/02 102658 APWA APWA DUES-SPAGNOLO 010.4301. 5503 115.00 115.00
108756 12/06/02 101044 CITY OF ARROYO GRANDE ELECT. NIGHT SUPPLIES 010.4001.5504 37.35
108756 12/06/02 101044 CITY OF ARROYO GRANDE BIKE PLAN COPIES 010.4130.5303 1.00
108756 12/06/02 101044 CITY OF ARROYO GRANDE KEY CHAINS 010.4301.5501 1.08
108756 12/06/02 101044 CITY OF ARROYO GRANDE CALPER$ TRAINING/TRAVEL SUPPLI 010.4145.5501 41.08
108756 12/06/02 101044 CITY OF ARROYO GRANDE HALLOWEEN SUPPLIES 010.4424.5252 6.92
108756 12/06/02 101044 CITY OF ARROYO GRANDE CSMFO MTG.SUPPLIES 010.4120.5501 23.04
108756 12/06/02 101044 CITY OF ARROYO GRANDE CITY MANAGER MEETING 010.4101. 5501 11.00
108756 12/06/02 101044 CITY OF ARROYO GRANDE MAIL FEE-PLAN/SPEC 010.4301. 5201 33.65
108756 12/06/02 101044 CITY OF ARROYO GRANDE LUNCH MEETING 010.4301.5255 10 67
108756 12/06/02 101044 CITY OF ARROYO GRANDE APWA LUNCH MEETING 010.4301. 5503 17 00
108756 12/06/02 101044 CITY OF ARROYO GRANDE GAS 010.4301.5255 3.00
108756 12/06/02 101044 CITY OF ARROYO GRANDE CHRISTMAS BULBS 010.4420.5605 9.60
108756 12/06/02 101044 CITY OF ARROYO GRANDE ZONE 3 MEETING SUPPLIES 010.4001.5504 17.00
108756 12/06/02 101044 CITY OF ARROYO GRANDE ASCE LUNCHEON 010.4301.5503 30.00
108756 12/06/02 101044 CITY OF ARROYO GRANDE MAIL FEE-PLAN/SPEC 010.4301. 5201 5.85
108756 12/06/02 101044 CITY OF ARROYO GRANDE CERT. FRAMES 010.4001.5501 64.82 313 .06
108757 12/06/02 102050 AVAYA, INC. MERLIN PHONE MAINT.AGREE 010.4145.5403 56.32 56.32
108758 12/06/02 011426 BLUEPRINT EXPRESS 25 SETS-CEDAR/SPRUCE PLANS 350.5641.7301 287.16
108758 12/06/02 011426 BLUEPRINT EXPRESS 25 SETS-CREEKSIDE PHASE 3 350.5607.7301 797.67
108758 12/06/02 011426 BLUEPRINT EXPRESS REDUCE PLAN-SPRUCE/CEDAR 350.5641.7301 2.57
108758 12/0~/02 011426 BLUEPRINT EXPRESS REDUCE PLANS-CREEKSIDE PHAE 3 350.5607.7301 5.15 1,092.55
108759 12/06/02 103343 BOUND TREE MEDICAL, LLC MEDICAL SUPPLIES 010.4211.5206 1,026.53 1,026.53
108760 12/06/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 010.4201.5201 5.61
108760 12/06/0J. 012168 BOXX EXPRESS UPS SHIPPING CHARGES 010.4201.5201 7.55
108760 12/06/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 010.4211.5201 5.70
108760 12/06/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 220.4303.5501 19.79
108760 12/06/02 012168 BOXX EXPRESS SHIPPING-SAFETY VIDEOS 220.4303.5501 19.79
108760 12/06/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 220.4303.5501 31.03 89.47
108761 12/06/02 101117 BRANCH STREET DELI MEETING SUPPLIES 010.4130.5318 130.85 130.85
108762 12/06/02 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 92.00 92.00
108763 12/06/02 013026 BRISCO MILL & LUMBER BIT TIPS 220.4303.5273 27.86 27.86
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
12/04/02 07:46 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108764 12/06/02 101431 BURDINE PRINTING 25 COPIES-SPRUCE/CEDAR 350.5641. 7301 323.90
108764 12/06/02 101431 BURDINE PRINTING 25 CQPIES-CREEDSIDE 350.5607.7301 477.53 801.43
108765 12/06/02 013834 BURTON'S FIRE APPARATUS REPR.AUTO LUBE PUMP 010.4211.5603 105.83 105.83
108766 12/06/02 103341 C.C.SALMON ENHANCEMENT REF.TUP 02-022 010.0000.4164 105.00 105.00
108767 12/06/02 101101 C.T.I./VALUELINE PAPER 010.4301.5255 180.75 180.75
108768 12/06/02 014508 CA. APPLIED TECHNOLOGIES CALIBRATE RADARS 010.4201.5603 280.00 280.00
108769 12/06/02 016224 CA.LAW ENFORCEMENT ASSN CA LAW ENF.DUES-S PRYOR 010.4201.5503 50.00 50.00
108770 12/06/02 016692 CA. PEACE OFFICER'S ASSN SUBSCRIPT-LEGIS. DIGEST 010.4201.5503 120.00
108770 12/06/02 016692 CA.PEACE OFFICER'S ASSN LEGAL SERVICE PREMIUM 010.4201.5303 450.00
108770 12/06/02 016692 CA.PEACE OFFICER'S ASSN SUBSCRIPT-LEGAL UPDATE 010.4201.5503 120.00 690.00
108771 12/06/02 102939 cm CABRIALES W.M.D TRAlNER-CABRIALES 010.4201. 5501 547.60 547.60
108772 12/06/02 103021 THE CAR STEREO STORE REPL. RADIO 220.4303.5601 191. 92 191. 92
108773 12/06/02 101166 CDF FF 1 CERT-RICK ACKERSON 010.4211.5501 30.00 30.00
108774 12/06/02 103055 CELLULAR ONE CELL PHONES-P & R 010.4425.5255 93.54 93.54
108775 12/06/02 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4213.5604 834.51 834.51
108776 12/06/02 102386 CHIEF SUPPLY MISC. KEEPERS 010.4211.5255 42.88
108776 12/06/02 102386 CHIEF SUPPLY BATTERY 010.4211.5255 56.16 99.04
108777 12/06/02 023322 CHRISTIANSON CHEVROLET SMALL TOOLS 010.4211.5273 12.70
108777 12/06/02 023322 CHRISTIANSON CHEVROLET SMOG TEST 010.4211.5601 33.00 45.70
108778 12/06/02 023400 ROBERT CHUBBUCK MOTORCYCLE UPDATE-CHUBBUCK 010.4201. 5501 30.00 30.00
108779 12/06/02 102282 CINGULAR WIRELESS CELL PHONE-CODE ENFORCE 010.4130.5201 44.63 44.63
108780 12/06/02 024180 COAST NUT & BOLT PLUGS/CAPS 220.4303.5601 44.08 44.08
108781 12/06/02 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 12.00
108782 12/06/02 100562 ANGIE CRISAFI REF.5C YOUTH B/BALL-CRISAFI 010.0000.4613 35.00 35.00
108783 12/06/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101.5201 17.42
108783 12/06/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 17.42
108783 12/06/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 17.41
108783 12/06/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 26.25
108783 12/06/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 10.50 89.00
108784 12/06/02 028548 DAYSTAR INDUSTRIES STREET SWEEPING 010.4303.5303 150.00 150.00
~i ]
CITY OF ARROYO GRANDE
loutll VOUCHER/CHECK REGISTER
POR ~~IOa H
12/04/02 07,46
ITEM CHECK
VOUCHER/ ITEM ACCOUNT " _UNT
CHECK CHECK VENDOR VENDOR NUMBER _UNT
DESCRIPTION
NUMBER DATE NUMBER NAME
220.4303.5303 3,226.86
12/06/02 016302 DEPARTMENT OF CQRRECT!O SEPT. CMC CREWS 3,794.31 7,021.1'7
108785 220.4303.5303
108185 12/06/02 016302 DEPARTMENT OF CORRECTIO OCT-CMC CREWS
INTERNET SVCS OCT!NOV 010.4201.5607 45.90 45.90
108786 12/06/02 102574 EARTHLINK,INC
SOY RELEASE 220.4303.5603 983.75 983.75
108787 12/06/02 103339 ENVIRO CHEMICAL RESEARC
REF.PARKING CITE#D22553 010.0000.4203 30.00 30.00
108788 12/06/02 103353 DAVID FARNSWORTH
12/06/02 035802 FRANK I S LOCK & KEY INC DUP.KEY 010.4211.5255 3.22 3.22
108789
108790 12/06/02 037206 GlBBS INTERNATIONAL TRU BATTERY 010.4211. 5603 81 46
108790 12/06/02 037206 GIBBS INTERNATIONAL TRU U JOINT KIT 010.4211.5603 22 95 104.41
108791 12/06/02 1018$1 GREATAMERICAN LEASING C COPIER LEASE 010.4130.5303 319.07
108791 12/06/02 101B81 GREATAMERlCAN LEASING C LEASE FEE-PANASONIC 010.4130.5303 63.82 3B2.89
108792 12/06/02 10108B HANSON AGGREGATES COBBLE ROCK 220.4303.5613 245.99
108792 12/06/02 101088 HANSON AGGREGATES COBBLE ROCK 220.4303.5613 508.63 754.62
108793 12/06/02 103346 SHELIA HESS REF.5C YOUTH B/BALL-HESS 010.0000.4613
45.00 45.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
12/04/02 07:46 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108785 12/06/02 016302 DEPARTMENT OF CORRECTIO SEPT. CMC CREWS 220.4303.5303 3,226.86
108785 12/06/02 016302 DEPARTMENT OF CORREcrIO Ocr-CMC CREWS 220.4303.5303 3,794.31 7,021.17
108786 12/06/02 102574 EARTHLINK, INC INTERNET SVCS Ocr/NOV 010.4201.5607 45.90 45.90
108787 12/06/02 103339 ENVIRO CHEMICAL RESEARC SOY RELEASE 220.4303.5603 983.75 983.75
108788 12/06/02 103353 DAVID FARNSWORTH REF. PARKING CITE#D22653 010.0000.4203 30.00 30.00
108789 12/06/02 035802 FRANK'S LOCK & KEY INC DUP.KEY 010.4211.5255 3.22 3.22
!
108790 12/06/02 037206 GIBBS INTERNATIONAL TRU BATTERY 010.4211.5603 61.46
106790 12/06/02 037206 GIBBS INTERNATIONAL TRU U JOINT KIT 010.4211.5603 22.95 104.41
108791 12/06/02 101661 GREATAMERlCAN LEASING C COPIER LEASE 010.4130.5303 319.07
108791 12/06/02 101881 GREATAMERlCAN LEASING C LEASE FEE-PANASONIC 010.4130.5303 63.62 362.69
106792 12/06/02 101066 HANSON AGGREGATES COBBLE ROCK 220.4303.5613 245.99
108792 12/06/02 101066 HANSON AGGREGATES COBBLE ROCK 220.4303.5613 506.63 754.62
108793 12/06/02 103346 SHELIA HESS REF.5C YOUTH B/BALL-HESS 010.0000.4613 45.00 45.00
108794 12/06/02 045064 INT'L ASSN PLUMB/MECH 0 IAPMO DUES-SCHMIDT 010.4212.5503 150.00 150.00
108795 12/06/02 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4211.5255 35.92 35.92
108796 12/06/02 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91.73 91. 73
108797 12/06/02 101567 ERIC JENSEN W.M.D.TRAlNER-JENSEN 010.4201.5501 547.60 547.60
108798 12/06/02 047266 JOHNSON, ROBERTS & ASSOC PHQ REPORTS 010.4201.5303 18.20 16.20
108799 12/06/02 103302 KAUTZ CHEVRON SERVICE SMOG TEST-PW16 220.4303.5601 33.75 33.75
108600 12/06/02 050504 LAUTZENHISER' S STATION RESOLUTION BOOK 010.4002.5201 319.45 319.45
108801 12/06/02 052338 LINSON SIGNS LETTER-2 NEW CROWN VICS 010.4201.5601 953.00 953.00
108802 12/06/02 103183 CAROLYN LOUCKS REF. PARK DEP-LOUCKS 010.0000.4613 45.00 45.00
108803 12/06/02 103351 WILLIAM MCFARLAND REF.5C YOUTH B/BALL-MCFARLAND 010.0000.4613 45.00 45.00
108804 12/06/02 103344 DON MCHANEY REF:TENATlVE PARCEL-LOT 17 010.0000.4501 1,440.00 1,440.00
108805 12/06/02 057096 MINER'S ACE HARDWARE DRILL BIT/MISC ACCESS 010.4211.5273 25.40
108805 12/06/02 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4211.5601 7.09
108805 12/06/02 057096 MINER'S ACE HARDWARE GRINDING WHEELS/SOCKETS 010.4211.5603 20.57
108805 12/06/02 057096 MINER'S ACE HARDWARE MARKERS/FASTENERS 010.4211.5603 7.71
108805 12/06/02 057096 MINER'S ACE HARDWARE TRASH CAN/UTILITY KNIFE/BLADES 010.4211.5601 27.94
108805 12/06/02 057096 MINER'S ACE HARDWARE CARWASH CLEANER 010.4211.5601 5.35
108805 12/06/02 057096 MINER'S ACE HARDWARE PAINT REMOVER/BRUSHES 220.4303.5601 21.19
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
12/04/02 07:46 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NI\ME DESCRIPTION NUMBER AMOUNT AMOUNT
lOSS OS 12/06/0']. 057096 MINER'S ACE HARDWARE WIRE 010.4420.5605 6.41
108805 12/06/02 057096 MINER I S ACE HARDWARE BATTERIES 010.4420.5605 35.41
108805 12/06/02 057096 MINER'S ACE HARDWARE SHOVELS/TROWEL/FLASHLIGHT 612.4610.5273 49.60
108805 12/06/02 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLI~S 220.4303.5601 58.44
108805 12/06/02 057096 MINER I S ACE HARDWARE HOOKS/CINCH STRAP 010.4211.5601 11.60
108805 12/06/02 057096 MINER'S ACE HARDWARE NIPPLES 640.4712.5610 2.98
108805 12/06/02 057096 MINER'S ACE HARDWARE FASTENERS/BUILDING MATERIALS 010.4211.5601 4.28 283.97
108806 12/06/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 20.00 20.00
108807 12/06/02 060918 NAT'L TACTICAL OFF.ASSN MEMBER-CHUBBUCK 010.4201. 5503 40.00 40.00
108808 12/06/02 102808 NATIONAL RESOURCE SAFET SAFETY VIDEO SHIPPING 220.4303.5501 19.40 19.40
108809 12/06/02 063882 PACIFIC APPAREL & SPORT YOUTH BASKETBALL REF.SUPPLIES 010.4426.6201 317.78 317.78
108810 12/06/02 064194 PACIFIC GAS & ELECTRIC ELECT-SIGNAL WARNING LIGHT 010.4304.5402 22.46
108810 12/06/02 064194 PACIFIC GAS & ELECTRIC ELECT-SIGNAL WARNING LIGHT 010.4304.5402 45.25
108810 12/06/02 064194 PACIFIC GAS & ELECTRIC ELECT-SIGN BRISCO/LINDA 010.4304.5402 20.97 88.68
108811 12/06/02 103352 PEPPERBALL TECHNOLOGIES PEPPERBALL LAUNCHER/RIFLE CASE 272 .4201. 6201 1,862.67 1,862.67
108812 12/06/02 103154 PLATINUM PLUS FOR BUSIN GASOLINE 010.4201.5608 29.95
108812 12/06/02 103154 PLATINUM PLUS FOR BDSIN GASOLINE 010.4201.5608 30.58
108812 12/06/02 103154 PLATINUM PLUS FOR BUSIN CALENDAR 010.4201.5201 25.99
1088'-2 12/06/02 103154 PLATINUM PLUS FOR BUSIN EMD INSTRUCTOR COURSE 010.4201.5501 459.00
108812 12/06/02 103154 PLATINUM PLUS FOR BUSIN LAW ENFORCE. BOOK 010.4201.5255 15.00
108812 12/06/02 103154 PLATINUM PLUS FOR BUSIN MEDIA VAULT 010.4201.5606 343.19 903.71
108813 12/06/02 069148 R & T EMBROIDERY,INC POLO SHIRTS W/LOGO 010.4201.5255 67.47 67.47
108814 12/06/02 103348 KIM REZA REF.5C YOUTH B/BALL-REZA 010.0000.4613 45.00 45.00
108815 12/06/02 102916 ROBERTSON SUPPLY GATORADE-CMC SUPPLIES 220.4303.5255 115.00 115.00
108816 12/06/02 072638 S & L SAFETY PRODUCTS SHOP TOWELS 220.4303.5255 50.02
108816 12/06/02 072638 S & L SAFETY PRODUCTS SHOP TOWELS 612.4610.5255 50.01
108816 12/06/02 072638 S & L SAFETY PRODUCTS SHOP TOWELS 640.4712.5255 50.01 150.1)4
108817 12/06/02 102347 S &. S HOMES OF THE REIMB.PGE BILLS-LIFT #7 612.4610.5402 1,921. 68 1,921.68
108818 12/06/02 103350 MARY SANSONE REF.5C YOUTH B/BALL-SANSONE 010.0000.4613 35.00 35_00
108819 12/06/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211.5608 136.18
108819 12/06/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,312.77 1,448.95
108820 12/06/0'2 103345 JAMES SEVERANCE REF:PLOT PLAN REVIEW 010.0000.4510 224.00 224.00
108821 12/06/02 1032J.2 SNAP-ON INDUSTRIAL TOROX SOCKET SET 010.4211. 5273 119.61 119.61
108822 12/06/02 080340 SNAP-ON TOOLS CORP SOCKET 010.4211. 5273 11.58 11.58
-----.--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
12/04/02 07:46 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
ID8823 12/06/02 080886 SOUTHERN AUTO SUPPLY BELT 220.4303.5603 4.50
108823 12/06/0:2 080886 SOUTHERN AUTO SUPPLY CLEANING PRODUCTS 640.4712.5601 26.82
108823 12/06/02 080886 SOUTHERN AUTO SUPPLY CLEANING PRODUCTS 612.4610.5601 26.82
108823 12/06/02 080886 SOUTHERN AUTO SUPPLY TOGGLE SWITCH 010.42U.5603 13.61
108823 12/06/02 080886 SOUTHERN AUTO SUPPLY SHOP RAGS 010.4211.5601 17.49
108823 12/06/02 080886 SOUTHERN AUTQ SUPPLY WAGNER MINIATURE 01D.4211.5603 16.84
108823 12/06/02 080886 SOUTHERN AUTO SUPPLY FUSES/LAMP 010.4211.5603 15.52
108823 U/06!02 OB0886 SOUTHERN AUTO SUPPLY PARTS 010.4211.5603 18 .51
108823 12/06/02 080886 SOUTHERN AUTO SUPPLY BATTERY 010.4211.5601 93.79 233.90
108824 12/06/02 082134 STATEWIPE SAFETY & SIGN U CLAMPS 220.4303.5613 215.51 215.57
108825 12/06/02 082328 STERLING COMMUNICATIONS KNOBS 010.4211. 5603 36.42
108825 12/06/02 082328 STERLING COMMUNICATIONS BELT CLIP 010.4211.5603 101.89 138.31
108826 12/06/02 082640 STRADLING,YOCCA,CARLSON PROF SVCS-HUEBSCH 284.4103.5303 1,015.00 1,015.00
108827 12/06/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201. 5601 260 05
108827 12/06/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301. 5601 97 41
108827 12/06/02 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 31.32
108827 12/06/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4420.5601 11.00
108827 12/06/02 083226 SUNSET NORTH CAR WASH CAR WASHES 640.4712.5601 37.32 443.10
108828 12/06/02 103340 TACKLE WAREHOUSE MISC. GEAR 010.4211. 5255 20.27 20.27
108829- 12/06/02 103347 TEMERA PROF.SVCS~STREAM MAINT 220.4303.5303 9,265.00 9,265.00
108830 12/06/02 084804 TEXAS REFINERY CORP. OIL 010.4211. 5608 190.94 190.94
108831 12/06/02 102007 VERIZON WIRELESS CELL PHONE-FIRE DEPT 010.4211.5403 16.74
108831 12/06/02 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 67.37
108831 12/06/02 102007 VERIZON WIRELESS CELL PHONE-P/R DIRECTOR 010.4421.5602 70.80
108831 12/06/02 102001 VERIZON WIRELESS CELL PHONE-PKS SUPER 010.4421. 5602 15.62
108831 12/06/02 102007 VERIZON WIRELESS MOTOR CELL PHONES 010.4201. 5403 75.17 245.70
108832 12/06/02 101866 VERIZON WIRELESS MESSAG PAGER SVCS-FIRE 010.4211.5403 24.29
108832 12/06/02 101866 VERIZON WIRELESS MESSAG PAGER SVCS-BLDG 010.4212.5403 12.15 36.44
108833 12/06/02 090480 WAYNE'S TIRE LUBE/OIL/ROTATE TIRE 012 010.4201.5601 36.27
106633 12/06/02 0904BO WAYNE'S TIRE LUBE/OIL/BLADES/FILTERS 010.4420.5601 60.50
108833 12/06/02 090480 WAYNE'S TIRE TIRE ROTATION 220.4303.5601 34.00
108833 12/06/02 090480 WAYNE'S TIRE TIRES 032 010.4201.5601 67.47
108833 12/06/02 090480 WAYNE'S TIRE REPL.TIRES-PW51 220.4303.5601 637.29
108833 12/06/02 090480 WAYNE'S TIRE LUBE/OIL/FILTER/ROTATE 032 010.4201.5601 23.61 859.14
108834 12/06/02 103342 WESTATES TRUCK EQUIPMEN PARTS-DES 272 010.4211. 5601 669.72 669.72
108835 12/06/02 092274 STEVE WHITNEY REIMB.MEALS-WHITNEY 010.4211.5501 54.00 54.00
108836 12/06/02 092976 WITMER-TYSON IMPORTS K-9 OCTOBER TRAINING 010.4201.5322 209.00 209.00
108837 12/06/02 103349 LEAETTE YRACHETA REF 5C YOUTH B/BALL- YRACHETA 010,0000.461.3 35.00 3S .00
TOTAL CHECKS 42,683.02
T
;
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 1
;
12/04/02 07:46 VOUCHER/CHECK REGISTER )
I
FOR PERIOD 19
I
J
'i
FUND TITLE AMOUNT J
!
;
;
,
,
010 GENERAL FUND 16,056.91
!
220 STREETS FUND 19,689.22 J
272 CA LAW ENF'ORC'MT TCHNLGY EQUIP. 1,862.67 1
,
284 REDEVELOPMENT AGENCY FUND 1,015.00 ii
350 CAPITAL IMPROVEMENT FUND 1,893.98 Ii
612 SEWER FUND 2,048.11
640 WATER FUND 117.13
'I
TOTAL 42,683.02 II
Ij
il
II
i
!
ATTAC!I!lEl,T 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
SICK LEAYE CONYERSION - NOYEMBER 2002
12/06/02
FUND 010 17,782,50 Salaries Full time 1,753,69
FUND 220 1,258,39 Salaries Part-Time - PPT 339.20
FUND 284 449,07 Salaries Part-Time - TPT -
FUND 612 0,00 Salaries OverTime -
FUND 640 1,186.67 Salaries Standby -
20.676,63 Holiday Pay -
Sick Pay -
Annual Leave By Back 4,895,07 ,
I
Vacation Buyback - [
Sick Leave Buyback 12,282.74
Vacation Pay -
Comp Pay -
Annual Leave Pay -
PERS Retirement -
Social Security 1,370,79
PARS Retirement -
State Disability Ins. 35,14
Health Insurance -
Dental Insurance -
Vision Insurance -
Life Insurance -
Long Term Disability -
Uniform Allowance -
Car Allowance -
Council Expense -
Employee Assistance -
Boot Allowance -
Motor Pay -
-
20,676,63
I
ATTACIJI.IEHT 4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
12/11{02 07:53 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER!
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
67878 12/04/02 074880 SLO CNTY TAX COLLECTOR 007,192,060 PROP.TAX-I03 8RANC 010.4145.5551 315.24 315.24
67879 12/05/02 101606 ALLAN HANCOCK COLLEGE HAZ-MAT CLASS 010.4420.5501 52.50
67879 12/05/02 101606 ALLAN HANCOCK COLLEGE HAZ-MAT CLASS 612.4610.5501 21. 00
67879 12/05/02 101606 ALLAN HANCOCK COLLEGE HAZ-MAT CLASS 640.4712.5501 42.00
67879 12/05/02 101606 ALLAN HANCOCK COLLEGE HAZ-MAT CLASS 220.4303.5501 52.50
67879 12/05/02 101606 ALLAN HANCOCK COLLEGE HAZ-MAT CLASS 010.4305.5501 10.50 178.50
67880 12/05/02 103354 GRAND AVENUE SELF STORA STORAGE UNITS 010.4130.5201 90.00 90.00
67882 12/06/02 103355 DOUGLAS W. ROSENTHAL MODULAR WORKSTATIONS 010.4130.6001 2,500.00 2,500.00
67883 12/09/02 099200 KELLY WETMORE CITY CLERK NEW LAW-WETMORE 010.4002.5501 80.00 80.00
108838 12/13/02 100897 AMERICAN TEMPS SCHMIDT SVCS-ll/22 640.4712.5303 561.00
108838 12/13/02 100897 AMERICAN TEMPS SCHMIDT SVCS-11/27 640.4712.5303 448.80
108838 12/13/02 100897 AMERICAN TEMPS BRADFORD SVCS-11/18 010.4130.5303 142.56 1,152.36
108839 12/13/02 004914 APEX SHARPENING WORKS EDGER PARTS 010.4420.5603 30.46 30.46
108840 12/13/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00
108840 12/13/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETlijtN SVCS. 010.4213.5303 250.00 500.00
108841 12/13/02 006006 ARROYO GRANDE FLOWER SH FLOWERS 010.4201.5504 156.47 156 47
108842 12/13/02 101617 AUTO GLASS CENTRAL REPL.BACK GLASS-PW4 220.4303.5601 259.83 259.83
108843 12/13/02 103359 LAVONNE BRADFORD REIMB.TASK FORCE SUPPLIES 010.4130.5318 44.07 44.07
108844 12/13/02 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 101.00 101.00
108845 12/13/02 013026 BRISCO MILL & LUMBER GLUE/NAILS/BRACKETS 010.4213.5604 17 .67
108845 12/13/02 013026 BRISCO MILL & LUMBER PAINT BRUSHES/HINGES/SUPPLIES 640.4712.5601 3.72
108845 12/13/02 012026 BRISCO MILL & LUMBER PAINT BRUSHES/HINGES/SUPPLIES 640.4712.5610 9.17
108845 12/13/02 013026 BRISCO MILL & LUMBER HINGE/LOCK 220.4303.5613 18.60 49.16
108846 12/13/02 101431 BURDINE PRINTING COPY OF DRAIN MASTER PLAN 010.4301. 5255 160.46 160.46
108847 12/13/02 013806 BURKE AND PACE OF AG PLYWOOD 220.4303.5613 5.83
108847 12/13/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 419.32
108847 12/13/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 21.04
108847 12/13/02 013806 BURKE AND PACE OF AG PLYWOOD 220.4303.5613 19.33
108847 12/13/02 013806 BURKE AND PACE OF AG LUMBER 010.4420.5605 60.23 525.75
108848 12/13/02 021918 CENTRAL COAST SUPPLY BLOG MAINT.SUPPLIES 010.4213.5604 384.06 384.06
108849 12/13/02 023088 CHERRY LANE NURSERY JUTE/JUTE STAPLES 220.4303.5613 171.57
108849 12/13/02 023088 CHERRY LANE NURSERY TREES 010.4420.5605 63 12
108849 12/13/02 023088 CHERRY LANE NURSERY TREES 010.4420.5605 190.58 425.27
108850 12/13/02 102518 CITY CLERK ASSOC.OF CA. CITY CLERK ASSOC DUES 010.4002.5503 165.00 165.00
I
I
I
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
12/11/02 07:53 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108851 12/13/02 100268 TRINA CLARK REF. CHILD IN MOTION-CLARK 010.0000.4602 60.00 60.00
108852 12/13/02 103300 CLEAN SWEEP JANITORIAL JANITORIAL SERVICES 010.4213.5303 3,709.00 3,709.00
108853 12/13/02 102723 COMMERCIAL MAINTENANCE CC FLOORS 010.4213.5303 210.00
108853 12/13/02 102723 COMMERCIAL MAINTENANCE ELM STREET REC.CARPETS CLEANED 010.4213.5303 370.00
108853 12/13/02 102723 COMMERCIAL MAINTENANCE ELM ST REC. FLOORS 010.4213.5303 475.00
108853 12/13/02 102723 COMMERCIAL MAINTENANCE WOMEN'S CLUB FLOOR 010.4213.5303 725.00 1,780.00
108854 12/13/02 025428 CONSOLIDATED ELECTRICAL CLEAR HPS LAMPS 010.4213.5604 115.83 115.83
108855 12/13/02 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 35.00 35.00
108856 12/13/02 026832 CUESTA EQUIPMENT'CO WHEELBARROW/SHOVEL 220.4303.5273 197.30 197.30
108857 12/13/02 102783 CUSTOM COLORS,INC. PAINT 220.4303.5601 316.88
108857 12/13/02 102783 CUSTOM COLORS,INC. PAINT CHEMICALS 220.4303.5601 38 37 355.25
108858 12/13/02 027534 D.G.REPAIR BATTERY/VOLTAGE REG/REPR 010.4301.5601 225 26 225.26
108859 12/13/02 028548 DAYSTAR INDUSTRIES STREET SWEEPING 010.4303.5303 3,564.96
108859 12/13/02 028548 DAYSTAR INDUSTRIES STREET SWEEPING 220 4303.5303 2,279 24 5,844.20
108860 12/13/02 029484 DIESELRO INC. REPR.ENGINE PUMP 010.4420.5601 83.21 83.21
108861 12/13/02 102080 DUNCAN PRINTING CO LEGAL HOLIDAY CLOSING SIGNS 010.4101.5201 58.79
108861 12/13/02 102080 DUNCAN PRINTING CO LEGAL HOLIDAY CLOSING SIGNS 010.4130.5201 29.38
108861 12/13/02 102080 DUNCAN PRINTING CO LEGAL HOLIDAY CLOSING SIGNS 010.4301.5201 29.38
108861 12/13/02 102080 DUNCAN PRINTING CO LEGAL HOLIDAY CLOSING SIGNS 010.4212.5201 29.38 146.93
108862 12/13/02 031044 EARTH SYSTEMS PACIFIC SOIL TESTING-R.G.PARK 350.5512.7301 750.25 750.25
108863 12/13/02 032058 NADINE ELLIOTT REIMB.MILEAGE-ELLIOTT NOV. 010.4421.5501 14.78 14.78
108864 12/13/02 103358 MICHAEL ELLISON WATER DEPOSIT-308 S.MASON 640.0000.2302 180.00
108864 12/13/02 103358 MICHAEL ELLISON CLOSING BILL-308 S.MASON 640.0000.4751 50.89- 129.11
108865 12/13/02 033072 FARM SUPPLY CO. OVERSHOE BOOTS 010.4430.5605 38.59 38.59
108866 12/13/02 101379 FERGUSON ENTERPRISES,IN SERVICE SADDLE 640.4712.5610 93.00
108866 12/13/02 101379 FERGUSON ENTERPRISES,IN PVC PIPE/FITTING/BALL VALVES 640.4712.5610 1,265.42
108866 12/13/02 101379 FERGUSON ENTERPRISES, IN FIRE HYDRANTS/GASKETS/BOLTS 640.4712.5610 1,486.49 2,844.91
108867 12/13/02 035802 FRANK'S LOCK & KEY INC DUP. KEYS/TAGS 010.4420.5605 20.59 20.59
108868 12/13/02 039312 CITY OF GROVER BEACH CORP. SEWER BILL 612.0000.4751 40.58 40.58
108869 12/13/02 100838 JOANN GUTIERREZ REF. PARK DEPOSIT-GUTIERREZ 010.0000.4354 26.00 26.00
108870 12/13/02 101088 HANSON AGGREGATES BERM MIX 220.4303.5613 125.26
108870 12/13/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 231.77 357.03
---
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
12/11/02 07;53 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108871 12/13/02 103357 LORRI HESTER WATER DEPOSIT-584 CARMELLA 640.0000.2302 180.00
108871 12/13/02 103357 LORRI HESTER CLOSING BILL-584 CARMELLA DR 640.0000.4751 19.28-
108871 12/13/02 103357 LORRI HESTER PREVIOUS BALANCE-S84 CARMELLA 640.0000.4 751 126.63- 34.09
108872 12/13/02 043290 CHERI HULGAN REIMB.ROOM-DARE FUNERAL 010.4201. 5501 78.21 78 .21
108873 12/13/02 103360 JEFF HUSTON SANDBLAST TRUCK BED/RACK 220.4303.5601 442.00 442.00
108874 12/13/02 101889 HYATT REGENCY~MONTEREY ROOM-DON SPAGNOLO 010.4301.5501 759.50 759.50
108875 12/13/02 044304 IMPULSE MFG. FAB AIR/VAC.RELIEF 640.4712.5610 545.29 545.29
108876 12/13/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 27.76 27.76
108877 12/13/02 045630 INTERSTATE SALES BATTERY 220.4303.5255 49.95 49.95
108878 12/13/02 046098 J C LANDSCAPING LANDSCAPE MAINT. 010.4420.5303 562.50
108878 12/13/02 046098 J C LANDSCAPING LANDSCAPE MAINT. 350.5515.7001 187.50 750.00
108879 12/13/02 046176 J J'S FOOD COMPANY BBQ SUPPLIES-SUPPORT SERVICES 010.4201.5504 133.97 133.97
108880 12/13/02 103302 KAUTZ CHEVRON SERVICE SMOG CHECK-PW2 010.4301. 5601 42.00
108880 12/13/02 103302 KAUTZ CHEVRON SERVICE SMOG CHECK-PW21 010.4301,5601 42.00
108880 12/13/02 103302 KAUTZ CHEVRON SERVICE SMOG CHECK-PW15 010.4301.5501 77.00
108880 12/13/02 103302 KAUTZ CHEVRON SERVICE SMOG CHECK-PW14 010.4301. 5601 42.00
108880 12/13/02 103302 KAUTZ CHEVRON SERVICE SMOG CHECK-PW883 010.4301.5601 42.00 245.00
108881 12/13/02 102653 KC'S CLEANING CLEANING SVCS-AGPD 010.4213.5303 375.00 375.00
108882 12/13/02 051168 LEAGUE OF CALIFORNIA CI REGIS-PW OFFICERS INSTITUTE 010.4301.5501 430.00 430.00
108883 12/13/02 102960 LEXISNEXIS MATTHEW BEND MUNICIPAL CODE SUPPLEMENT 010.4002.5303 1,035.30 1,035.30
108884 12/13/02 056940 MIER BROS. CONCRETE 640.4712.5610 43.44
108884 12/13/02 056940 MIER BROS. CONCRETE 640.4712.5610 43.44
108884 12/13/02 056940 MIER BROS. COBBLE 220.4303.5613 108.59
108884 12/13/02 056940 MIER BROS. CONCRETE 640.4712.5610 71.43
108884 12/13/02 056940 MIER BROS. ROCK 640.4712.5604 82.58 349.48
108885 12/13/02 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 010.4213.5604 11.23
108885 12/13/02 057096 MINER'S ACE HARDWARE PAINT 010.4213.5604 36.44
108885 12/13/02 057096 MINER'S ACE HARDWARE PLIERS/DRAIN KING OPENER 010.4420.5605 27.42
108885 12/13/02 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES/BULBS 010.4420.5605 25.19
108885 12/13/02 057096 MINER'S ACE HARDWARE MISC.TOOLS/SANDISC.HEX KEYS 220.4303.5601 35.06
108885 12/13/02 057096 MINER'S ACE HARDWARE MISC.TOOLS/SANDISC.HEX KEYS 220.4303.5273 67.06
108885 12/13/02 057096 MINER'S ACE HARDWARE LUMBER/HASP/DRIVE BIT 010.4420.5605 13 .80
108885 12/13/02 057096 MINER'S ACE HARDWARE WIRE/ELECT. SUPPLIES 010.4420.5605 34.91
108885 12/13/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 21.84
108885 12/13/02 057096 MINER'S ACE HARDWARE MAGNET TOOL BAR 220.4303.5273 51. 45
108885 12/13/02 057096 MINER'S ACE HARDWARE BUSHING/ADAPTER 640.4712.5610 4.46
108885 12/13/02 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4213.5604 30.72
VQUCHRE2 CITY OF ARROYO GRANDE PAGE 4
12/11/02 07:53 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108885 12/13/02 057096 MINER'S ACE HARDWARE PAINT/ELECT. SUPPLIES 010.4213.5604 6.90 366.48
108886 12/13/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 94 52
108886 12/13/02 057252 MISSION UNIPORM SERVICE UNIFORMS/MATS/TOWELS 640.4711.5143 78.68
108886 12/13/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 23.60
108886 12/13/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATSITOWELS 010.-4420.5143 91.55
108886 12/13/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 49.00
108886 12/13/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 11.40
108886 12/13/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 35.60
108886 12/13/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 32.64
108886 12/13/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 153.04 570.03
108887 12/13/02 058344 MOSS, LEVY, &. HARTZHE 1M AUDIT SVCS BAL. THROUGH 11/30 010.4120.5303 4,450.00 4,450.00
I
108888 12/13/02 058578 MULLAHEY FORD FLOOR MATS 220.4303.5601 63.87 63.87
108889 12/13/02 103356 N.HENRY AND SON,INC. BANNER 010.4211.5504 60.00 60.00
108890 12/13/02 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 85.15
108890 12/13/02 101750 OPPICBMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 67.63 152.78
108891 12/13/02 064194 PACIFIC GAS &. ELECTRIC ELECTRIC 010,4304.5402 1,698.77
108891 12/13/02 064194 PACIFIC GAS &. ELECTRIC ELECTRIC 640.4712.5402 411.80
108891 12/13/02 064194 PACIFIC GAS &. ELECTRIC ELECTRIC 640.4711.5402 7,933.99
108891 12/13/02 064194 PACIFIC GAS &. ELECTRIC ELECTRIC 612.4610.5402 1,308.64
108891 12/13/02 064194 PACIFIC GAS &. ELECTRIC ELECTRIC 010.4145.5401 6,887.68
108891 12/13/02 064194 PACIFIC GAS &. ELECTRIC ELECTRIC 217.4460.5355 7.29
108891 12/13/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 15,033.95
108891 12/13/02 064194 PACIFIC GAS &. ELECTRIC ELECTRIC 010.4304.5402 51.14 33,333 .26
108892 12/13/02 103154 PLATINUM PLUS FOR BUSIN THERMOSTAT FOR TRAILERS 010.4201.5604 21.40
108892 12/13/02 103154 PLATINUM PLUS FOR BUSIN GASOLINE 010.4201.5608 16.18
108892 12/13/02 103154 PLATINUM PLUS FOR BUSIN PRINTER/CABLE/SOFTWARE 010.4201.5607 477.23
108892 12/13/02 103154 PLATINUM PLUS FOR BUSIN COMPUTER HUB {DETS} 010.4201.5607 53.57
108892 12/13/02 103154 PLATINUM PLUS FOR BUSIN DUAL HEAD VCR (CSO) 010.4201.5603 225.00 793.38
108893 12/13/02 102673 PULITZER LEGAL 131908 010.4130.5301 48.00 48.00
108894 12/13/02 102975 RINCON CONSULTANTS, INC. TM 01-001 SUBSEQUENT EIR 010.0000.2475 14,279.00
108894 12/13/02 102975 RINCON CONSULTANTS,INC. TM 01- 001 SUBSEQUENT EIR 010.000a.2475 31,095.48
108894 12/13/02 102975 RINCON CONSULTANTS, INC. CITY ADMIN. REVENUE 010.0000.4518 2,141.85-
108894 12/13/02 102975 RINCON CONSULTANTS, INC. DEVELOPER DEPOSIT ACCT 010.0000.2475 2,141.85 45,374.48
108895 12/13/02 103265 SAFETY CHEM, INC. BRAKE CLEANER 010.4305.5603 249.00 249.00
108896 12/13/02 100192 SAN LUIS MAILING SVC NOV UTILITY BILLS MAILED 640.4710.5201 1,133.13 1,133.13
108897 22/13/02 075660 SAN LUIS PAINTS PAINT 010.4213.5604 111.67
108897 12/13/02 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36
108897 12/13/02 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36 496 .39
_____u_.__.____
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
].2/11/02 07:53 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
10889'8 12/13/02 101556 DI.ANE SHEELEY REIMB-TRAINING TRAVEL 284,4103.5501 127.75 127.75
108899 12/13/02 073654 SLOCAPRA SLOCAPRA DUES.HERNANDEZ 010,4421. 5503 20.00 20.00
108900 12/13/02 080418 JOHN SOARES REIMB.HOT WATER HEATER 010.4213.5604 198.41 198.41
108901 12/13/02 080886 SOUTHERN AUTO SUPPLY RECEIVER TOW TUBE~P59 010,4420.5601 25.19 25.19 I
I
108902 12/13/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010,4145.5401 297.57
108902 12/13/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 92.27 389.84
108903 12/13/02 103182 STATE WTR RESOURCE CONT SUPPLEMENT FEE-PERM R.G.PK 350.5512.7301 200.00 200.00
108904 12/13/02 102718 ROB STRONG SMART GROWTH CONF.LUNCHEON 010.4130.5501 32.75 32.75
108905 12/13/02 083382 SUPERIOR QUALITY COPIER MAINT.AGREEMENT-COPY MACHINE 010.4212.5602 195.00 195.00
108906 12/13/02 086346 TROESH READY MIX CONCRETE 220.4303.5613 478.32 478.32
108907 12/13/02 088084 UNITED GREEN MARK,INC. VALVE/PVC PIPE 010.4420.5605 69.34 69.34
108908 12/13/02 087398 USA BLUE BOOK WOODEN PLUGS 640.47n.5610 42.50 42.50
108909 12/13/02 088842 VALLEY AUTO SERVI CE REPR. TIRE 010.4211. 5601 15.00 15.00
108910 12/13/02 103319 CARRIE VAN BEVEREN REIMB. SUPPLIES 010.4425.5255 22.97 22.97
108911 12/13/02 090480 WAYNE'S TIRE OIL/WIPERS/FILTER 220.4303.5601 42.81
108911 12/13/02 090480 WAYNE'S TIRE BRAKES/LUBE/OIL/FILTER 220.4303.5601 196.54 239.35
108912 '12/13/02 091026 WEST GROUP PAYMENT CTR. CA CODES ON CD- ROM SUB 0'10.4003.5503 '175.90 175.90
108913 '12/13/02 102162 WOLFING'S BACKGROUND &. POLYGRAPH 010.4201. 5303 135.00 'l35.00
TOTAL CHECKS 118,605.12
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
12/11/02 07:53 VOUCHER/CHECK REGISTER
FOR PERIOD 19
FUND TITLE AMOUNT
010 GENERAL FUND 95,594.44
217 LANDSCAPE MAINTENANCE DISTRICT 7.29
220 STREETS FUND 5,845.53
284 REDEVELOPMENT AGENCY FUND 127.75
350 CAPITAL IMPROVEMENT FUND 1,137.75
612 SEWER FUND 1,393.82
640 WATER FUND H,498.S4
TOTAL 118,605.12
I
II
I'
d
Ii
,
i
,
--,_.. ._.._._-~.-..
ATTACHIIENT 5
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
11/22/02 - 12/05/02
12/13/02
FUND 010 266,212,78 Salaries Full time 163,862.08
FUND 220 13,256,29 Salaries Part-Time - PPT 22,830.34
FUND 284 4,587.33 Salaries Part-Time - TPT 7,453,70
FUND 612 4,522,91 Salaries OverTime 8,946.21
FUND 640 10,392,57 Salaries Standby 390.00
298,971,88 Holiday Pay 12,045.48
Sick Pay 5,055,10
Annual Leave By Back -
Vacation Buyback -
Sick Leave Buyback -
Vacation Pay 4,158,07
Comp Pay 4,093,81
Annual Leave Pay 3,838.30
PERS Retirement 18,841.80
Social Security 15,796.92
PARS Retirement 254,39
State Disability Ins. 579,26
Health Insurance 24,544.88
Dental I nsurance 3,910.68
Vision Insurance 875,86
Life Insurance 620,00
Long Term Disability -
Uniform Allowance -
Car Allowance 400.00
Council Expense 375,00
Employee Assistance -
Boot Allowance -
Motor Pay 100,00
-
298,971.88
A TTACHl JE"T 6
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
12/18/02 11:52 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108939 12/20/02 000234 A & R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303 14.00 14.00
108940 12/20/02 000858 ADAMSON INDUSTRIES SHOTGUN CASE/IMPACT ROUNDS 279.4208.6201 192.23 192.23
108941 12/20/02 000898 ADDICTION MEDICINE CONS DRUG SCREEN 010.4145.5303 49.50
108941 12/20/02 000898 ADDICTION MEDICINE CONS DOT DRUG AND ALCOHOL TESTING 010.4145.5303 1,320.00 1,369.50
108942 12/20/02 101110 AGP VIDEO VIDEO/TAPE DISTRIBUTION 010.4101.5330 1,900.00 1,900.00 I
I
108943 12/20/02 100897 AMERICAN TEMPS SCHMIDT SVCS-12/6 640.4712.5303 748.00 I
I
108943 12/20/02 100897 AMERICAN TEMPS CONNERLEY SVCS TO 12/6 010.4301. 5303 213.84 I
108943 12/20/02 100897 AMERICAN TEMPS CONNERLEY SVCS TO 12/6 612.4610.5303 213.84 I
108943 12/20/02 100897 AMERICAN TEMPS CONNERLEY SVCS TO 12/6 640.4710.5303 220.32 1,396.00 I
i
108944 12/20/02 004680 STEVE ANDREWS LEGAL UPDATE-ANDREWS 010.4201.5501 98.00 98.00
108945 12/20/02 103289 APPLIED GEODETICS, INC GIS #2 350.5405.7701 11,750.00 11,750.00
108946 12/20/02 007332 AUSTIN'S PHOTOGRAPHY PORTRAIT SITTING-COSTELLO 010.4001. 5201 164.09 164.09
108947 12/20/02 100902 AVCO FIRE EXTINGUISHER FIRE EXTINGUISHER/SERVICE 010.4301.6301 50.01
108947 12/20/02 100902 AVCO FIRE EXTINGUISHER FIRE EXTINGUISHER/SERVICE 010.4201. 5601 45.40 95.41
108948 12/20/02 008385 R. BAKER,INC. HOT TAP-MAIN CROWNHILL 640.4712.5303 367.74 367.74
108949 12/20/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 215.96
108949 12/20/02 009008 BANKCARD CENTER BOND, ERRORS & OMISSIONS INS 010.4301. 5503 161.18
108949 12/20/02 009008 BANKCARD CENTER VITALCHEK RECEIPT-SPRUCE/CEDAR 350.5641.7301 33.00
108949 12/20/02 009008 BANKCARD CENTER SUPPLIES-WALMART 010.4425;5255 15.57
108949 12/20/02 009008 BANKCARD CENTER CONFERENCE-NOV 284.4103.5501 334.22
108949 12/20/02 009008 BANKCARD CENTER SLO CHAMBER ECO.FORECAST PJT 284.4103.5505 15.00
108949 12/20/02 009008 BANKCARD CENTER SLO CHAMBER ECO. FORECAST PJT 284.4103.5505 100.00
108949 12/20/02 009008 BANKCARD CENTER CAL PERS CONF.EXPENSES 010.4101.5501 30.44
108949 12/20/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4002.5201 14.00
108949 12/20/02 009008 BANKCARD CENTER CAL PERS CONF.MEAL 010.4101.5501 18.49
108949 12/20/02 009008 BANKCARD CENTER GASOLINE 010.4101. 5501 10.00
108949 12/20/02 009008 BANKCARD CENTER CAL PERS CONF.LODGING 010.4101.5501 526.39
108949 12/20/02 009008 BANKCARD CENTER L OF CA REFUND- TERBORCH 010.4201. 5501 375.00-
108949 12/20/02 009008 BANKCARD CENTER ECO.FORECAST PJT. 010.4101.5501 100.00
108949 12/20/02 009008 BANKCARD CENTER REORG. MTG. SUPPLIES 010.4001.5201 59.19
108949 12/20/02 009008 BANKCARD CENTER ENG.PRACTICAL EXAM-LUND 010.4211.5501 30.49
108949 12/20/02 009008 BANKCARD CENTER OFFICER'S STAFF MEETING SPLYS 010.4211.5501 75.88
108949 12/20/02 009008 BANKCARD CENTER REGIS L OF CA CITIES-QUINLAN 010.4211. 5501 395.00
108949 12/20/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4211.5201 23.55
108949 12/20/02 009008 BANKCARD CENTER LODGING-NRPA CONF 010.4421.5501 298 36
108949 12/20/02 009008 BANKCARD CENTER SEMINAR LGC-ZOING CODE 010.4130.5501 160.00
108949 12/20/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5318 62.68
108949 12/20/02 009008 BANKCARD CENTER ECONOMIC FORECAST 010.4130.5501 100.00
108949 12/20/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 10.71
108949 12/20/02 009008 BANKCARD CENTER SEMINAR LUNCH 010.4130.5501 20.34 2,435.45
!
I
J
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
12/18/02 11:52 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108950 12/20/02 100069 MARY BASSETT REIMB.EMPLOYEE REC.AWARDS 010.4101.5319 144.35
108950 12/20/02 100069 MARY BASSETT REIMB.MILEAGE 010.4101.5319 25.55 169.90
108951 12/20/02 103246 aEACH CITIES CAB CO,INC TAXI SVCS TO 11/30 225.4553.5507 al7 .25 817.25
108952 12/20/02 010412 ALBERT BEATTIE CNOA CONF ADTL-BEATTIE 010.4201.5501 238.83 238.83
108953 12/20/02 010842 RICHARD BERRY REPL.DAMAGED PANTS 010.4201.5255 139.41 139.41
108954 12/20/02 103343 aoUND TREE MEDICAL,LLC MEDICAL SUPPLIES DID .4211. 5206 183.01 183.01
108955 12/20/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 220.4303.5501 19.79
108955 12/20/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 220.4303.5501 19.79 39.58
108956 12/20/02 103362 MICHELLE BRIGHT REF.PARK DEP-BRIGHT 010.0000.4354 26.00 26.00
108957 12/20/02 101431 BURDINE PRINTING TYPESETTING-ER CARDS 010.4102.5306 21.45
108957 12/20/02 101431 BURDINE PRINTING TYPESETTING-BUSINESS CARDS 010.4102.5306 18.77 40.22
108958 12/20/02 016692 CA. PEACE OFFICER'S ASSN LEGAL UPDATE REGIS-ANDREWS 010.4201.5501 126.00 126.00
108959 12/20/02 018486 CA.ST. DEPT OF PESTICID JOHNSON QAC RENEWAL 010.4420.5501 30.00 30.00
108960 12/20/02 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECKS 010.4130.5315 32.00
108960 12/20/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECKS 010.4213.5315 32.00
108960 12/20/02 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECKS 010.4201.5324 152.00
108960 12/20/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECKS 010.4201.5329 1,514.00 1,730.00
108961 12/20/02 100357 CA.ST.OES OFFICER SAFETY-DEBLAUW/FERDOLA 010.4201.5501 1,150.00 1,150.00
108962 12/20/02 015160 CALIFORNIA CONTRACTOR 5 TRIANGLE REFLECTOR KIT 010.4305.5273 241.13
108962 12/20/02 015160 CALIFORNIA CONTRACTOR S 3 WAY AIR CONTROL UNIT 010.4305.5601 129.79 370.92
108963 12/20/02 022632 CHAPARRAL COPIER MAINT/OVERAGE 010.4421. 5602 111.78 111.78
108964 12/20/02 102386 CHIEF SUPPLY FLASHLIGHT/METAL CLIP 010.4211.5255 75.44 75.44
108965 12/20/02 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
108965 12/20/02 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 70.75
108965 12/20/02 024492 COLD CANYON LAND FILL GREEN WAS'I'E DUMP 220.4303.5307 12.00
108965 12/20/02 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 106.75
108966 12/20/02 024832 COMMUNICATION SOLUTIONS REPL.ANTENNA-LIFT #7 612.4610.6201 187.94
108966 12/20/02 024832 COMMUNICATION SOLUTIONS INSTL. STAND BY GENERATOR 640.4712.6201 729.76
108966 12/20/02 024832 COMMUNICATION SOLUTIONS INSTL.GENERATOR TRANSFER 640.4712.6201 633.63 1,551. 33
108967 12/20/02 103284 CONSTRUCTION FUNDS CONT RANCHO GRANDE PK-4 350.5512.7001 93,108.79 93,108.79
108968 12/20/02 026754 CRYSTAL SPRINGS WATER C BOTTLBD WATER 010.4001.5201 15.75
108968 12/20/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 10.50
108968 12/20/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 26.25
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
12/18/02 11:52 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108968 12/20/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 15.75
108968 12/20/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421.5201 36.25 104.50
108969 12/20/02 026832 CUESTA EQUIPMENT CO DRILL SHANK 010.4211.5273 97.64 97.64
108970 12/20/02 103365 D-KAL ENGINEERING TALLY HO SEDIMENT REMOVAL 350.5408.7001 22,392.00 22,392.00
108971 12/20/02 103366 DAVIDSON'S REMINGTON 870 SHOTGUNS 279.4208.6201 689.04 689.04
108972 12/20/02 029250 J.B. DEWAR, INC. DIESEL 010.4211.5608 118.22 118.22
108973 12/20/02 103361 CRISIE EDMONSON REF.PARK DEP:EDMUNSON 010.0000.4354 26.00 26.00
108974 12/20/02 033424 FENCE FAcroRY VINYL FENCE 010.4213.6401 557.42 557.42
108975 12/20/02 101379 FERGUSON ENTERPRISES,IN SSC MAIN BREAK REPR.SUPPLIES 010.4430.5605 192.73
108975 12/20/02 101379 FERGUSON ENTERPRISES,IN SSC MAIN BREAL REPR.SUPPLIES 010.4430.5605 20.66
108975 12/20/02 101379 FERGUSON ENTERPRISES,IN FLY ADAPTER/CAP/BOLTS/GASKETS 640.4712.5610 105.22
108975 12/20/02 101379 FERGUSON ENTERPRISES,IN BRASS ADAPTER 640.4712.5610 171.88
108975 12/20/02 101379 FERGUSON ENTERPRISES,IN CREDIT:FREIGHT CHARGE 640.4712.5610 64.35- 426.14
108976 12/20/02 033702 TERENCE FIBICH REIMB.OFFICE SUPPLIES 010.4211.5255 140.93
108976 12/20/02 033702 TERENCE FIBICH REIMB.MEETING SPLYS-L OF CA 010.4211.5501 18.58 159.51
108977 12/20/02 101924 J.A. FISCHER,INC. #2 RED DIESEL 010.0000.1202 2,010.38 2,010.38
108978 12/20/02 103367 JOSEPH OR RUTH GALEMBA REF.VIEWSHED REVIEW-02-015 010.0000.4501 310.50 310.50
108979 12/20/02 103354 GRAND AVENUE SELF STORA RENT-97/42 010.4130.6001 80.00 80.00
108980 12/20/02 066924 GRAND AWARDS-PLAQUE SHA DESK SIGN-COUNCIL 010.4001.5201 25.74
108980 12/20/02 066924 GRAND AWARDS-PLAQUE SHA DESK SIGN/NAME PLATES 010.4001. 5201 17.16
108980 12/20/02 066924 GRAND AWARDS-PLAQUE SHA PLAQUES/NAME PLATES/ENGRAVED 010.4001.5504 105.00
108980 12/20/02 066924 GRAND AWARDS - PLAQUE 8HA PLAQUES/NAME ,PLATES/ENGRAVED 010.4001.5201 22.00
108980 12/20/02 066924 GRAND AWARDS - PLAQUE SHA PLAQUES/NAME PLATES/ENGRAVED 010.4001.5201 10.00
108980 12/20/02 066924 GRAND AWARDS - PLAQUE SHA PLAQUES/NAME PLATES/ENGRAVED 010.4001.5504 37.50
108980 12/20/02 066924 GRAND AWARDS - PLAQUE SHA PLAQUES/NAME PLATES/ENGRAVED 010.4001.5504 10.33
108980 12/20/02 066924 GRAND AWARDS-PLAQUE SHA PLAQUES/NAME PLATES/ENGRAVED 010.4001. 5201 2.32 230.05
108981 12/20/02 100583 NANCY HAGLUND REIMB.MEETING SPLYS 010.4211.5501 99.61 99.61
108982 12/20/02 101088 HANSON AGGREGATES SAND SLURRY 612.4610.5610 437.58
108982 12/20/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 124.84 562.42
108983 12/20/02 102478 HARTFORD CHEMICAL CONCRETE CLEANER 010.4211.5603 187.95 187.95
108984 12/20/02 041184 HEACOCK WELDING NORTH 6 WAY PLUG/D.RING 010.4211.5601 20 36 20.36
108985 12/20/02 041808 CRAIG HENDRICKS VCR FOR TRAINING 010.4201.5255 48.36 48.36
108986 12/20/02 042862 HONEYWELL. INC. MECHANICAL MAINT TO MARCH 010.4213.5303 7,279.50 7,279.50
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
12/18/02 11:52 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108987 12/20/02 101537 ALETHEA HOWLAND REF. PARK DEPOSIT-HOWLAND 010.0000.4354 26.00 26.00
108988 12/20/02 039584 HPC/EAGLE ENERGY WELL PUMP OIL 640.4711.5603 137.82 137.82
108989 12/20/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 189.67
108989 12/20/02 102701 INDOFF, INC. CR:OFFICE SUPPLIES 010.4101.5201 2.99-
108989 12/20/02 102701 INDOFF, INC. CR:OFFICE SUPPLIES 010.4101.5201 3.21-
108989 12/20/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4140.5602 96.34
108989 12/20/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4211.5201 116.80 396.61
108990 12/20/02 103368 INT'L E-Z UP,INC E-Z UP CANOPY/FRAME 279.4208.6201 578.33
108990 12/20/02 103368 INT'L E-Z UP,INC E-Z UP CANOPY/FRAME 271.4202.6201 252.81 831.14
108991 12/20/02 046176 J J'S FOOD COMPANY SUPPLIES-LOPEZ TECH 010.4001.5201 14.45
108991 12/20/02 046176 J J'S FOOD COMPANY SUPPLIES-CC REORG.MTG 010.4001.5201 30.35 44.80
108992 12/20/02 102133 LEIGH KAPLAN MUSICAL ENTERTAIN-LUNCHEON 010.4101.5319 125.00 125.00
108993 12/20/02 103302 KAUTZ CHEVRON SERVICE SMOG INSPECT-P23 010.4420.5601 42.00
108993 12/20/02 103302 KAUTZ CHEVRON SERVICE SMOG INSPECT-P15 010.4420.5601 42.00 84.00
108994 12/20/02 050504 LAUTZENHISER'S STATION MINUTE BOOK/RECORD PAPER 010.4130.5201 363.57 363.57
108995 12/20/02 050894 LAWSON PRODUCTS, INC. TUBES/O-RINGS/WASHERS 010.4211.5603 449.01 449.01
108996 12/20/02 103363 MARSHA LAWSON CLOSING BILL-1061 MEADOW WAY 640.0000.4751 35.17-
108996 12/20/02 103363 MARSHA LAWSON PAYMENT-1061 MEADOW WAY 640.0000.4751 62.14 26.97
108997 12/20/02 051168 LEAGUE OF CALIFORNIA CI L OF CA. MEMBERSHIP DUES 010.4145.5503 5,312.00 5,312.00
108998 12/20/02 053118 LUCIA MAR UN.SCH.DIST. BUS TRANSPORATION-OCT 2002 010.4425.5303 341. 60
108998 12/20/02 053118 LUCIA MAR UN.SCH.DIST. BUS TRANSPORATION-NOV 010.4425.5303 290.36 631.96
108999 12/20/02 053274 LYON & CARMEL PROF.LEGAL SERVICE 010.4003.5304 12,256.83 12,256.83
109000 12/20/02 053390 M & M LOCK & KEY ADJUST COUNCIL CHAMBER DOOR 010.4213.5604 65.00 65.00
109001 12/20/02 054678 MANKINS FAMILY RENTALS REIMB.PROP.TAX 007,192,067 751.4555.5551 2,619.32 2,619.32
109002 12/20/02 056394 MIDAS MUFFLER & BRAKE SERVICE-PW 24 640.4712.5601 57.39 57.39
109004 12/20/02 057096 MINER'S ACE HARDWARE NIPPLE/COUPLER 640.4712.5610 12.10
109004 12/20/02 057096 MINER'S ACE HARDWARE COUPLER 640.4712.5610 9.11-
109004 12/20/02 057096 MINER I S ACE HARDWARE AAAA BATTERIES 010.4211.5601 12.18
109004 12/20/02 057096 MINER'S ACE HARDWARE CHRISTMAS LIGHT BULBS 010.4211.5255 4.26
109004 12/20/02 057096 MINER'S ACE HARDWARE MISC. ACCESS/LUMBER CRAYON 010.4211.5273 4.59
109004 12/20/02 057096 MINER'S ACE HARDWARE STAPLER/STAPLES/SHOVELS 612.4610.5273 68.36
109004 12/20/02 057096 MINER'S ACE HARDWARE TRASH CANS 010.4213.5604 83.08
109004 12/20/02 057096 MINER'S ACE HARDWARE HEDGE SHEARS 010.4420.5273 10.71
109004 12/20/02 057096 MINER'S ACE HARDWARE METAL CANS 010.4213.5604 1. 93
109004 12/20/02 0570% MINER'S ACE HARDWARE COMPOUND SWEEP 010.4420.5605 19.26
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
12/18/02 11 :52 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
109004 12/20/02 057096 MINER'S ACE HARDWARE BULBS 640.4712.5604 19.29
109004 12/20/02 057096 MINER'S ACE HARDWARE SPRAY GLUE/ADHESIVE 010.4211.5601 21.43
109004 12/20/02 057096 MINER'S ACE HARDWARE COUPLER 640.4712.5610 6.42
109004 12/20/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4213.5604 14.55
109004 12/20/02 057096 MINER'S ACE HARDWARE CONNECTORS/NIPPLE 010.4213.5604 10.45
109004 12/20/02 057096 MINER'S ACE HARDWARE HANDLES 612.4610.5273 14.97
109004 12/20/02 057096 MINER'S ACE HARDWARE RIVETS/EYE BOLTS/PLuMBING SPLY 220.4303.5613 34.66
109004 12/20/02 057096 MINER'S ACE HARDWARE ELECT. SUPPLIES 010.4420.5605 19.52
109004 12/20/02 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4420.5605 39.11
109004 12/20/02 057096 MINER'S ACE HARDWARE D BATTERIES/HEX KEY SET 010.4420.5605 36.63
109004 12/20/02 057096 MINER'S ACE HARDWARE POWERCENTER 612.4610.5273 10.71
109004 12/20/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 33.42
109004 12/20/02 057096 MINER'S ACE HARDWARE CHRISTMAS DECORATIONS 612.4610.5255 2.86 471.38
109005 12/20/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301. 5143 19.50
109005 12/20/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 5.00 24.50
109006 12/20/02 059124 MUSTANG TREE CARE REMOVAL/TRIM 21 TREES 010.4301.5303 2,150.00 2,150.00
109007 12/20/02 100202 NAT'L VOLUNTEER FIRE CO DUES-FIRE COUNCIL 010.4211. 5503 50_00 50.00
109008 12/20/02 102808 NATIONAL RESOURCE SAFET SAFETY VIDEO CLUB MEMBERSHIP 220.4303.5501 470.00 470.00
109009 12/20/02 061814 NOBLE SAW, INC. SHARPENED CHAINS 010.4420.5603 21.00 21.00
109010 12/20/02 102044 NOSSAMAN,GUTHNER,KNOX & PROF. LEGAL SVCS-S.M.VLY WATER 640.4710.5575 675.00
109010 12/20/02 102044 NOSSAMAN,GUTHNER,KNOX & PROF. LEGAL SVCS-S.M.VLY WATER 640.4710.5575 4,788_25 5,463.25
109011 12/20/02 062712 ORCHARD SUPPLY HARDWARE RAIN GEAR 612.4610.5255 21.44 21.44
109012 12/20/02 102995 PACIFIC BELL/WORLDCOM ALARM SVCS 489-2345 010.4145.5403 45.10 45.10
109013 12/20/02 066322 PHOENIX FOODSERVICES FOOD SERVICES-2 PEOPLE 010.4201.5501 156.80 156.80
109014 12/20/02 066690 PITNEY BOWES POSTAGE METER RENTAL 010.4101.5602 255_26 255.26
109015 12/20/02 102673 PULITZER LEGAL #131871 010.4002.5301 50.63
109015 12/20/02 102673 PULITZER LEGAL #131886 010.4002.5301 24.00 74.63
109016 12/20/02 102547 RICOH LEASING COPIER PAYMENT #349886 010.4421.5602 141.25 141.25
109017 12/20/02 103252 NINA RIPPY BALLET-JAZZ CLASSES 010.4424.5351 144 _48 144.48
109018 12/20/02 072852 SAFETY KLEEN CORP. PARTS WASHER MAINT. AGREEMENT 010.4305.5303 105.25 105.25
109019 12/20/02 102195 SAN DIEGO ROTARY BROOM REPLACEMENT BROOM 220.4303.5603 520.52 520.52
109020 12/20/02 075130 SAN LUIS OBISPO CNTY.NE WINTER/SPRING ACTIVITY GUIDE 010.4421.5504 2,571.54 2,571.54
109021 12/20/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211.5608 132_33 132.33
I
I
~--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
12/18/02 11;52 VOUCHER/CHECK REGISTER
FOR PERIOD 19
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
109022 12/20/02 101556 DIANE SHEELEY PER DIEM CONF.ADJUSTMENT 284.4103.5501 88.50 88.50
109023 12/20/02 080886 SOUTHERN AUTO SUPPLY LITES 220.4303.5603 21.96
109023 12/20/02 080886 SOUTHERN AUTO SUPPLY BATTERY 010.4420.5601 37.53
109023 12/20/02 080886 SOUTHERN AUTO SUPPLY AIR HOSE FITTING 010.4305.5603 31. 98 91.47
109024 12/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 44.72
109024 12/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 55.51
109024 12/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 10.52
109024 12/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 134.17
109024 12/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 3.97
109024 12/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 174.09
109024 12/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 110.08
109024 12/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 57.99 591.05
109025 12/20/02 101554 SOUZA CONSTRUCTION,INC O. PK WIDENING IMPROVEMENTS 350.5512.7001 22,205.78 22,205.78
109026 12/20/02 081200 JEFF SOUZA REIMB.TUITION-SOUZA 010.4201.5502 80.00 80.00
109027 12/20/02 082134 STATEWIDE SAFETY & SIGN FLAGGING TAPE 220.4303.5613 19.82
109027 12/20/02 082134 STATEWIDE SAFETY & SIGN TRAFFIC CONES 220.4303.5613 487.45 507.27
109028 12/20/02 082328 STERLING COMMUNICATIONS INSTL.LIGHT BAR/BRACKETS 010.4301.6301 680.73 680.73
109029 12/20/02 082640 STRADLING,YOCCA,CARLSON PROF. LEGAL SVCS 284.4103.5303 115.67 115.67
109030 12/20/02 102945 UNITED RENTALS,INC.HWY STROBE LIGHTS 612.4610.5601 179.71
109030 12/20/02 102945 UNITED RENTALS,INC.HWY STROBE LITES 220.4303.5601 157.19 336.90
109031 12/20/02 102007 VERIZON WIRELESS CELL PHONE-ENG/STREETS/PW INSP 220.4303.5403 39.09
109031 12/20/02 102007 VERIZON WIRELESS CELL PHONE-ENG/STREETS/PW INSP 010.4301.5403 39.09
109031 12/20/02 102007 VERIZON WIRELESS CELL PHONE-ENG/STREETS/PW INSP 010.4301.5403 39.09
109031 12/20/02 102007 VERIZON WIRELESS CELL PHONE-WATER/SEWER/SHOP 612.4610.5403 171.97
109031 12/20/02 102007 VERIZON WIRELESS CELL PHONE-WATER/SEWER/SHOP 010.4305.5403 45.03 334.27
109032 12/20/02 103364 JIM VREELAND FORD 2003 F150 PICKUP-PKS DIR 010.4421.6301 19,458.93 19,458.93
109033 12/20/02 090246 JOHN WALLACE & ASSOC. GENERAL CONSULTING SVCS 010.4301.5303 12,067.23
109033 12/20/02 090246 JOHN WALLACE & ASSOC. FEMA FLOOD ELEVATION CERT 350.5407.7701 47.50
109033 12/20/02 090246 JOHN WALLACE & ASSOC. CREEKSIDE PATH, PHASE 11 350.5607.7501 10,984.10
109033 12/20/02 090246 JOHN WALLACE & ASSOC. OAK PARK WIDENING 350.5609.7301 2,263.69
109033 12/20/02 090246 JOHN WALLACE & ASSOC. EL CAMPO/RT 101 PSR 350.5616.7301 105.00
109033 ,12/20/02 090246 JOHN WALLACE & ASSOC. GRAND AVE PHASE 3 350.5812.7501 6,045.60 31,513.12
109034 12/20/02 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 168.96
109034 12/20/02 100431 WILLARD PAPER CO BINDING COMBS/PAPER 010.4102.5255 338.41 507.37
TOTAL CHECKS 267,954.44
""------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
12/18/02 11:52 VOUCHER/CHECK REGISTER
FOR PERIOD 19
FUND TITLE AMOUNT
010 GENERAL FOND 81,259.04
220 STREETS FUND 2,021.86
225 TRANSPORTATION FUND 817.25
271 STATE COPS BLOCK GRANT FUND 252.81
279 00-01 FED LOCAL LAW ENFORCE GT 1,459.60
284 REDEVELOPMENT AGENCY FUND 653.39
350 CAPITAL IMPROVEMENT FUND 168,935.46
612 SEWER FUND 1,309.38
640 WATER FUND 8,626.33
751 DOWNTOWN PARKING 2,619.32
TOTAL 267,954.44
I
"I
,;
: ~
r:j
!;!
- ~-
ATTACilllENT 7
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
12/23/02 11:14 VOUCHER/CHECK REGISTER
FOR PERIOD 06
VOUCHERI
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
67886 12/20/02 103369 LAFCO APP FEE. NEGATIVE DECLARATION 010.4130.5303 3,500.00 3,500.00
67887 12/20/02 103154 PLATINUM PLUS FOR BUSIN GASOLINE 010.4201.5608 77 .85
67887 12(20/02 103154 PLATINUM PLUS FOR EUSIN OFFICE SU1>PLIES 010.4201.5201 13.92 91.77
109035 12/27/02 102354 ABS DELIVERY SYSTEMS, IN EVIDENCE DELIVERY CHARGES 010.4201.5324 40.00 40.00
109036 12/27/02 102621 RICK ACKERSON FIRE MILEAGE-JULY/DEC 02 010.4211.5145 JO.OO 30.00
109037 12/27/02 004914 APEX SHARPENING WORKS TROTTLE CABLE 220.4303.5603 5.31 5.31
109038 12/27/02 006006 ARROYO GRANDE FLOWER SH FLOWERS-B.LEWIS!P.HOPKINS 010.4201.5504 93.51 93.51
109039 12/27/02 102861 AZTEC TECH()LOGY CORP STORAGE CONTAINER 010.4201.6201 4,005.79 4,005.79
109040 12/27/02 103379 CURTIS J. BAILEY MASONA REPR.WALL 502 BAKEMAN 220.4303.5303 1,600.00 1,600.00
109041 12/27/02 009750 BRENDA BARROW CIM SNACK SUPPLIES 010.4425.5259 10.30
109041 12/27/02 009750 BRENDA BARROW PLAYGROUND SUPPLIES 010.4422.5256 40.85
109041 12/27/02 009750 BRENDA BARROW PRESCHOOL SUPPLIES 010.4423.5253 31.51
109041 12/27/02 009750 BRENDA BARROW SPECIAL EVENT CAMERA 010.4424.5252 30.48 113.14
109042 12/27/02 103246 BEACH CITIES CAB CO,INC TAXI SERVICE TO 12/14 225.4553.5507 975.50 975.50
109043 12/27/02 101987 BERNARD'S H.D. SPECIALT SPEEDO CABLE 010.4201. 5601 27.16 27.16
109044 12/27/02 101782 BOB'S EXPRESS HASH CAR WASH 010.4201. 5601 48.00 48.00
109045 12/27/02 103048 TREVOR J. BOREHAM FIRE MILEAGE-JULY/DEC 010.4211.5145 30.00 30.00
109046 12/27/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 010.4211.5201 7.91 7.91
109047 12/27/02 012480 CARL BRANDT FIRE MILEAGE-JULY/DEC 010.4211.5145 30.00 30.00
109048 12/27/02 100196 PETER BRINKERHOFF FIRE MILEAGE-JULY/DEC 010.4211. 5145 30.00 30.00
109049 12/27/02 013834 BURTON'S FIRE APPARATUS GEARS FOR TRANSFER VALVE 010.4211.5603 174.30
109049 12/27/02 013834 BURTON'S FIRE APPARATUS GEAR SHAFT/TRJINSFER 010.4211.5603 172 .32 346.62
109050 12/27/02 100921 JOSEPH E BUTTERS FIRE MILEAGE-JULY/DEC 010.4211.5145 30.00 30.00
109051 12/27/02 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECKS 010.4201.5329 14.00 14.00
109052 12/27/02 103377 CALIFORNIA FINE WIRE REF.C.B.DEP-CA.FINE WIRE 010.0000.2206 250.00
109052 12/27/02 103377 CALIFORNIA FINE WIRE BLDG. SUPER-CA. FINE WIRE 010.0000.4355 108.00~ 142.00
109053 12/27/02 103370 JASON CHAMPEAU REF. C(B. DEP-CHAMPEAU 010.0000.2206 125.00 125 00
109054 12/27/02 101856 CHARTER COMMUNICATIONS MIS MONTHLY CABLE MQDEM 010.4140.5303 189 85 189 as
109055 12/27/02 023322 CHRISTIANSON CHEVROLET DOOR HINGE 010.4211.5601 91.18
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
12/23/02 11:14 VOUCHER/CHECK REGISTER
FOR PERIOD 06
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
109055 12/27/02 023322 CHRISTIANSON CHEVROLET SMOG INSP 010.4201.5601 33.00 124.18
109056 12/27/02 077376 SUSAN SAXE- CLIFFORD PSYCH EVAL 010.4201.5315 350.00 350.00
109057 12/27/02 026208 CREDIT BUREAU REPORTS, CREDIT CHECKS-LANGSTAFF 010.4201.5303 7.00 7.00
109058 12/27/02 103373 ALISON CRICHTON REF.PARK DEP-CRICHTON 010.0000.4354 26.00 26.00
109059 12/27/02 026598 JOHN CROTTY FIRE MlLEAGE-JULY/DEC 010.4211.5145 30.00 30.00
109060 12/27/02 027144 L.N CURTIS & SONS KNEE BOOTS 010.4211.5272 105.25 105.25
109061 12/27/02 027924 D.A.R.E.AMERlCA JR. HIGH CERT/MOOD PENCILS 010.4201.5504 72.02 72.02
I
109062 12/27/02 028548 DAYSTAR INDUSTRIES STREET SWEEPING 350.5638.7001 675.00 j
109062 12/27/02 028548 DAYSTAR INDUSTRIES STREET SWEEPING 350.5638.7001 225.00 900.00
109063 12/27/02 100197 JEREMY DENTON FIRE MILEAGE-JULY/DEC 010.4211.5145 30.00 30.00
109064 12/27/02 102113 NICHOLAS DEPEW FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109065 12/27/02 103378 DISCOUNT AUDIO,INC. MEGAVOX DELUXE PACKAGE 272.4201. 6201 1,388.89 1,388.89
109066 12/27/02 102110 GABRIEL DONALD FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109067 12/27/02 102574 EARTHLINK,INC MONTHLY WEBSIT~ DAILUP 010.4140.5303 23.95 23.95
109068 12/27/02 103371 EOC REPR.RAMlREZ 655 S.HALCYON #2 250.4800.8028 1,411.83 I
109068 12/27/02 103371 EOC REPR.BLAlNE 812 COVINGTON 250.4800.8005 847.28
109068 12/27/02 103371 EOC REPR.JOY 1241 FARROLL #29 250.4800.8005 1,796.73 4,055.84
I
109069 12/27/02 103049 JOE FARNSWORTH FIRE MILEAGE-JULY/JUNE 02 010.4211.5145 30.00 30.00 i
i
,
109070 12/27/02 100142 FARRIS LIGHTING BULBS 010.4211.5601 110.15 110.15
109071 12/27/02 103374 VARENTIN FEKETE CLOSING 8ILL-366 COURTLAND 640.0000.4751 12.50-
109071 12/27/02 103374 VARENTIN FEKETE PAYMENT-366 COURTLAND 640.0000.4751 94.99 I
,
109071 12/27/02 103374 VARENTIN FEKETE OVER PAYMENT-366 COURTLAND 640.0000.4751 107.49
109071 12/27/02 103374 VARENTIN FEKETE PREVIOUS BALANCE-366 COURTLAND 640.0000.4751 94.99- 94.99
109072 12/27/02 035802 FRANK'S LOCK & KEY INC EXTRACT BROKEN KEY/BUZZER 010.4201.5604 65.00
109072 12/27/02 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4201.5601 16.09
109072 12/27/02 035802 FRANK'S LOCK & KEY INC RER.BROKEN LOCK 010.4201. 5604 65.00 146.09
109073 12/27/02 102745 SHANE GIDLUND FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109074 12/27/02 103335 AMY GOODWIN REF. PARK DEP-GOODWIN 010.0000.4354 26.00 26.00
109075 12/27/02 102746 DAVE GOUVEIA FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109076 12/27/02 066924 GRAND AWARDS-PLAQUE SRA ENGRAVED PLATE 010.4201.5504 25.31 25.31
--------------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 I
12/23/02 11:14 VOUCHER/CHECK REGISTER
FOR PERIOD 06 I
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER !\MOUNT !\MOUNT
109077 12/27/02 100913 SEAN F HAGERTY FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109078 12/27/02 040092 ALLAN HANCOCK COLLEGE ENROLLMENT FEES-S-205 CLASS 010.4211.5501 418.00 418.00
109079 12/27/02 100635 HARRY'S RADIATOR SVCS HEATER 010.4211.5601 51. 93
109079 12/27/02 100635 HARRY'S RADIATOR SVCS FILLER NECK ASSEMBLY 010.4211.5601 62.36 114.29
109080 12/27/02 100099 HAYWARD LUMBER DOOR CLOSER 010.4201.5604 201.63 201.63
109081 12/27/02 100914 CASEY L. HIDLE FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109082 12/27/02 100117 IMAGING PRODUCTS INT'L FILM 010.4201.5255 115.83 115.83
109083 12/27/02 100915 PATRICK J. IREY FIRE MILEAGE-JULY/DEC 02 010.4211. 5145 30.00 30.00
109084 12/27/02 047150 JAMES JOHNSON SRT SUPPLIES 010.4201.5272 57.70 57.70
109085 12/27/02 047736 JERRY KAUFMAN FIRE MILEAGE-JULY/JUNE 02 010.4211.5145 30.00 30.00
109086 12/27/02 103376 KIWANIS OF PISMO BEACH REF.C/B DEP-KIWANIS 010.0000.2206 250.00
109086 12/27/02 103376 KIWANIS OF PISMO BEACH BLOG.SUPER-KIWANIS 010.0000.4355 29.25- 220.75
109087 12/27/02 100916 GREG KLOSINSKI FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109088 12/27/02 050154 LA SALLE NAT' L BANK SAFE WATER LOAN PAY-INTEREST 640.4710.5802 18,973.52
109088 12/27/02 050154 LA SALLE NAT' L BANK SAFE WATER LOAN PAY-PRINCIPAL 640.4710.5801 39,400.14 58,373.66
109089 12/27/02 103375 DEAN LARA WATER DEP-205 CORBETT CANYON 640.0000.2302 180.00
109089 12/27/02 103375 DEAN LARA CLOSING BILL-205 CORBETT CANYO 640.0000.4751 66.45-
109089 12/27/02 103375 DEAN LARA OVER PAYMENT-20S CORBETT CANYO 640.0000.4751 9.84-
109089 12/27/02 103375 DEAN LARA PREVIOUS BALANCE-205 CORBETT 640.0000.4751 98.38- 5.33
109090 12/27/02 100773 LAW ENFORCEMENT SUPPLY, PORTA CLIPS 010.4201.5255 41.50 41. 50
109091 12/27/02 103325 LFR LEVINE FRICKE,INC PHASE 2 TRAINING/CONST 010.4301. 5303 1,736.62 1,736.62
109092 12/27/02 101173 LONGS DRUG STORE PHOTO PROCESSING-SEP/NOV 010.4201. 5255 547.20 547.20
109093 12/27/02 100917 RYAN S. MALONEY FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109094 12/27/02 103050 KEVIN MCLEAN FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109095 12/27/02 059436 DAVID NACCARATI FIRE MILEAGE-JULY/JUNE 02 010.4211.5145 30.00 30.00
109096 12/27/02 103287 ALISON NEFF 5C B/BALL SCORE SHEETS 010.4426.5319 90.00 90.00
109097 12/27/02 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4211.5201 114.43 114.43
109098 12/27/02 100919 MATTHEW M OSBORNE FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109099 12/27/02 063258 RANDY OUIMETTE FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
------..-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
12/23/02 11:14 VOUCHER/CHECK REGISTER
FOR PERIOD 06
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
109100 12/21/02 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 186.08
109100 12/27/02 063960 PACIFIC BELL ALARM 841~3959 640.4710.5403 31.86
109100 12/27/02 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31.86 249.80
109101 12/27/02 102995 PACIFIC BELL/HORLDCOM PHONE 271-2713 010.4145.5403 293.44
109101 12/27/02 102995 PACIFIC BELL/WORLDCOM PHONE 261-8633 010.4145.5403 97.44
109101 12/27/02 102995 PACIFIC BELL/WORLDCOM PHONE 489-2174 010.4201. 5403 29.58
109101 12/21/02 102995 PACIFIC BELL/WORLDCOM ALARM 473-1935 640.4710.5403 28.91
109101 12/27/02 102995 PACIFIC BELL/WORLDCOM ALARM 473-2041 010.4145.5403 14.32
109101 12/27/02 102995 PACIFIC BELL/HORLDCOM PHONE 473-5400 010.4145.5403 1,687.90 2,151. 59
109102 12/27/02 100920 MATI'HEH J PALM FIRE MILEAGE-JULY/JUNE 02 010.4211.5145 30.00 30.00
109103 12/27/02 103352 PEPPERBALL TECHNOLOGIES PEPPERBALL INSTRUCTION CERT 010.4201.5501 150.00 150.00
109104 12/27/02 100198 MATTHEW POLKOH FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109105 12/27/02 102117 JESSE RIVERA FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30 00 30.00
109106 12/27/02 102118 JEROME SCHULTZ FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30 00 30.00
109107 12/27/02 016156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,207.42 1,207.42
109108 12/21/02 019560 JEFF SILVA FIRE MILEAGE-JULY/DEC 02 010.4211. 5145 30.00 30.00
109109 12/27/02 103047 JOE SILVA,JR. REIMB.W/BOOK 010.4211.5501 44.88
109109 12/27/02 103047 JOE SILVA,JR. FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 14.8e
109110 12/27/02 079638 JOE SILVA,SR. FIRE MILEAGE-JULY/DEC 02 010.42H.5145 30.00 30.00
109111 12/21/02 074256 8LO CNTY CLERK-RECORDER 2002 ELECTION CHARGES 010.4002.5506 8,338.02 8,338.02
109112 12/27/02 074412 SLO CNTY DEPT. ENGINEERS SEMI-ANNUAL LOPEZ EXP 641.4750.5612 732,688.50
109112 12/27/02 074412 SLO CNTY DEFT. ENGINEERS CREDIT-FY 2002-03 COSTS 641-4750.5612 101,604.00- 631,084.50
109113 12/27/02 073944 SLO CO.ANlMAL REGULATI0 ANIMAL SVCS OCT/DEC 010.4201.5321 9,398.8l 9,398.81
109H4. 12/27/02 098680 SLO COUNTY SHERIFF CLET8 MESSAGE SWITCH TO 12/3 010.4201. 5607 1,645.28 1,645.28
109115 12/27/02 080886 SOUTHERN AUTO SUPPLY WIPER BLADES 010.4211.5601 6.35
109115 12/27/02 080886 SOUTHERN AUTO SUPPLY CHAIN SAW MAINT.TOOLS 010.4211.5603 26.68
109115 12/21/02 080886 SOUTHERN AUTO SUPPLY TRUCK PRESSURE/12 VOLT 010.4211.5603 48.24
109115 12/27/02 080886 SOUTHERN AUTO SUPPLY METAL VALVE 010 4211.5601 4.54 8S.8l
109116 12/27/02 082602 DANIEL T. STOCKS FIRE MILEAGE-JULY/DEC 02 010 4211.5145 30.00 30.00
109117 12/21/02 082992 GREGORY STUMPH FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30.00 30.00
109118 12/27/02 102120 MITCH STUMPH FIRE MILEAGE-JULY/DEC 02 010.4211.5145 30 00 30.00
109119 12/27/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201.5601 236.30
-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
12/23/02 11:14 VOUCHER/CHECK REGISTER
FOR PERIOD 06
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
109119 12/27/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301.5601 34.73
109119 12/27/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4305.5601 12.70
109119 12/27/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4420.5601 12.70
109119 12/27/02 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 31. 37 327.80
109120 12/27/02 083382 SUPERIOR QUALITY COPIER TONER CARTRIDGES 010.4201.5201 452.44
109120 12/27/02 083382 SUPERIOR QUALITY COPIER TONER CARTRIDGES 010.4201. 5201 450.44 902.88
109121 12/27/02 102878 T .K.I. TKI MERCHANDISE 010.4201.5504 261.69 261.69
109122 12/27/02 084162 ERIN TAYLOR REIMB . ARC COURSE 010.4201.5502 67.00 67.00
109123 12/27/02 084278 TEE'S PLUS HIGH SCHOOL CERTS 010.4201.5504 54.00 54.00
109124 12/27/02 102244 TITAN INDUSTRIAL BATTERIES 010.4201.5255 63.06
109124 12/27/02 102244 TITAN INDUSTRIAL DISPOSABLE BOOTIES 010.4201. 5272 42.90 105.96
109125 12/27/02 088842 VALLEY AlITO SERVICE BATIERY 010.4211.5601 108.01 108.01
109126 12/27/02 102007 VERIZON WIRELESS CELL PHONE 010.4211.5403 16.74
109126 12/27/02 102007 VERIZON WIRELESS PD PATROL CAR CELL PHONES 010.4201. 5403 324.24
109126 12/27/02 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103.5403 38.64
109126 12/27/02 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 27.53
109126 12/27/02 102007 VERIZON WIRELESS PD CELL PHONES 010.4201. 5403 360.66
109126 12/27/02 102007 VERIZON WIRELESS CELL PHONE-P & R DIR 010.4421.5602 46.16
109126 12/27/02 102007 VERIZON WIRELESS CELL PHONE-PKS SUPER 010.4421.5602 15.62 829.59
109127 12/27/02 102486 WATERBOYS PLUMBING REPR.HOLDING CELL TOILET 010.4201.5604 380.00 380.00
109128 12/27/02 103150 LAWSON WILLIAMS REF. PARK DEP-WILLIAMS 010.0000.4354 26.00 26.00
109129 12/27/02 103372 NATHAN WITZIG REF.PK DEP-WITZIG 010.0000.4354 26.00 26.00
109130 12/27/02 093366 JAMES F. WRIGHT HK SUREFIRE TACTICAL LIGHTS 010.4201.5272 370.00 370.00
109131 12/27/02 102162 WULFING'S BACKGROUND & POLYGRAPH 010.4201. 5303 135.00 135.00
109132 12/27/02 102197 MICHAEL ZIGELMAN REPL.DAMAGE UNIFORM 010.4201.5255 67.51 67.51
TOTAL CHECKS 739,795.72
.
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
12/23/02 11:14 VOUCHER/CHECK REGISTER
FOR PERIOD 06
FUND TITLE AMOUNT
010 GENERAL FUND 41,180.92
220 STREETS FUND l,636.6B
225 TRANSPORTATION FUND 975.50
250 CDBG GRANT FUND 4,055.84
272 CA LAW ENFORCMT TCHNLGY EQUIP. 1,38B.89
284 REDEVELOPMENT AGENCY. FUND 38.64
350 CAPITAL IMPROVEMENT FUND 900.00
640 WATER FUND 58,534.75
641 LOPEZ FUND 63l,084.50
TOTAL 739,795.72
I
I
I
-
ATTACII!IENT 8
l
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
11122/02 - 12105102
12/13102
FUND 010 251,550.71 Salaries Full time 166,837,66
FUND 220 13,560,59 Salaries Part-Time - PPT 18,470.40
FUND 284 4,641,14 Salaries Part-Time - TPT 10,224,07
FUND612 4,651.46 Salaries OverTime 12,812,50
FUND 640 10,442,76 Salaries Standby 361.50
284,846.66 Holiday Pay 769,57
Sick Pay 4,957,11
Annual Leave By Back -
Vacation Buyback -
Sick Leave Buyback 622.27
Vacation Pay 4,754,58
Comp Pay 3,456,23
Annual Leave Pay 340.52
PERS Retirement 17,423.30
Social Security 14,307,89
PARS Retirement 322,32
State Disability Ins, 555,73
Health Insurance 22,050,96
Dental Insurance 3,621,00
Vision Insurance 818,49
Life Insurance 620,00
Long Term Disability 866,66
Uniform Allowance -
Car Allowance 400.00
Council Expense -
Employee Assistance 153,90
Boot Allowance -
Motor Pay 100.00
-
284,846,66
~----- ~--_...._-- --.---
a.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR ~
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: JANUARY 14, 2003
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of December 31, 2002, as required by Government Code Section 53646 (b).
.---------
CITY OF ARROYO GRANDE
MONTHLY INVESTMENT REPORT
Ad. 01 "DeuJe.z. 31. 2002
"
January 14, 2002
This report presents the City's investments as of December 31, 2002. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of December 31, 2002, the investment portfolio
was in compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of December 31, 2002 compared with the prior
month and the prior year.
LAIF INVESTMENT CURRENT PRIOR MONTH PRIOR YEAR
Date: December 2002 November 2002 December 2001
Amount: $14,000,000 13,000,000 10,450,000
Interest Rate: 2.33% 2.39% 3.53%
----.--- ,-
B.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~
SUBJECT: CASH FLOW ANAL YSIS/APPROVAL OF INTERFUND ADVANCES
FROM THE WATER FACILITY FUND
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council:
. Accept the November 2002 cash report,
. Approve the interfund advance of $93,800 from the Water Facility Fund to
cover cash deficits in other funds as of November 30, 2002.
FUNDING:
No outside funding is required,
Attachment
A - Cash Balance/lnterfund Advance Report
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH BALANCE /INTERFUND ADVANCE REPORT
At November 30, 2002
Balance at Recommended Revised
Fund 11/30/02 Advances Balance
010 General Fund 1,760,870 1,760,870
210 Fire Protection Impact Fees 155,955 155,955
212 Police Protection Impact Fees 28,668 28,668
213 PaIl< Development 462,486 462,486
214 PaIl< Improvement 69,483 69,483
215 Recreation Community Center 5,710 5,710
217 J .a'ld!iCape Maintenance 30,610 30,610
220 Street (Gas Tax) Fund 144,732 144,732
221 Traffic Congestion Relief 40,161 40,161
222 Traffic Signalization 423,042 423,042
223 Traffic Circulation 479,886 479,886
224 Transportation Facility Impact 1,765,092 1,765,092
225 Transportation (37,187) 37,187 0
226 Water Neutra1ization Impact 626,258 626,258
230 Construction Tax 255,108 255,108
231 Drainage Facility 25,676 25.676
232 In-Lieu Affordable Housing 784,136 784,136
241 Lopez Facility Fund 1,005,750 1,005,750
250 CDBGFund 1,760 1,760
271 State COPS Block Grant Fund 103,133 103,133
272 Calif. Law Enf. Technology Grant 36,254 36,254
279 00-01 Fed Local Law Enforcement Grant 1,519 1,519
284 Redevelopment Agency (56,613) 56,613 0
285 Redevelopment Set Aside 68,439 68,439
350 Capital Projects 250,568 250,568
612 Sewer Fund 40,150 40,150
634 Sewer Facility 170,785 170,785
640 Water Fund 2,872,585 2,872,585
641 Lopez 415,995 415,995
642 Water Facility 1.164,167 (93,800) 1,070,367
751 Downtown Parking 44,020 44,020
760 Sanitation District Fund 46,531 46,531 .
I
I
Total City Wide Cash 13,185,729 0 13,185,729 "
I
TIlE ABOVE USTING ARE TIlE CASH BALANCES SHOWN IN TIlE GENERAL LEDGER
OF TIlE CITY OF ARROYO GRANDE AS OF NOVEMBER 30, 2002
%'- ,~9.1"~
K. Snodgrass
irector nf Financial Services
-----~--
~-
I.d.
MEMORANDUM
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: ACCEPTANCE OF AUDITED ANNUAL FINANCIAL REPORTS
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended that the City Council/Redevelopment Agency BC)srd of Directors receive
and file the respective Audited Annual Financial Reports for the Fiscal Year Ended June
30, 2002.
FUNDING:
There is no fiscal impact from this action,
DISCUSSION:
The firm of Moss, Levy & Hartzheim, CPA's was hired to audit the City of Arroyo
Grande'sIRedevelopment Agency's financial records for the fiscal year ended June 30,
2002. Audit services are retained for two reasons. First, to have an independent review of
internal control and secondly to ensure that the resulting financial reports fairly ntpresent
the financial position of the City/Redevelopment Agency.
The auditors conducted testing of the internal control in June 2002. The procedures for
receiving and disbursing cash, the accounting methodology used to record Iranaadions,
the separation of duties to avert collusion, and asset security were reviewed, If warranted,
as part of the auditing process, a Management Letter detailing areas of internal control that
need to be strengthened may be issued at the conclusion of an audit. Staff is plused to
report that no issues or breaches in internal control were found. I
In October of 2002, an audit was conducted on the 2001-02 financial transactions.
Documentation in support of the assets, liabilities, and fund balance of all the funds in the
City was examined and verified. This process assures an impartial review and
substantiation of the City's/Redevelopment Agency's fund balances, The result of this
review is the attached Financial Reports.
The audit of the General Fund reports revenues of approximately $268,200 more than
budgeted, expenditures of approximately $654,200 less than budgeted, which relUlted in
an unbudgeted increase to the fund balance of the General Fund of approximataly
$922,400. The revenue increase was primarily the result of increases in property tax
I
-~. ..---.--- J
CITY COUNCIL
ACCEPTANCE OF AUDITED ANNUAL FINANCIAL REPORTS
JANUARY 14, 2003
PAGE 2
I
revenues ($93,000) and franchise fee revenues ($183,500). Expenditure containment by r
City departments accounted for approximately $482,800, while the delay of CIP projects I
I
funded by the General Fund reduced the capital transfers by $171,400. The fund balance I
I
for the General Fund is $2,498,582 as of June 30,2002,
Auditors may issue three different types of opinions at the conclusion of an audit, an
Unqualified, Qualified, or Adverse Opinion. An Unqualified Opinion assures the audit
reader that the information presented fairly represents the financial position of the City. A
Qualified Opinion states that the information is fairly presented except for a particular
issue, An Adverse Opinion indicates that the agency has major accounting and/or internal
control issues. The City should be proud to report that for the Fiscal Year ended June 30,
2002, the City of Arroyo Grande and the Redevelopment Agency received Unqualified.
Opinions.
AL TERNA TIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendations and accept the audited financial reports;
- Do not approve staff recommendations and return reports to auditor;
- Modify staff recommendations and approve;
- Provide direction to staff,
'I
I
---_._~ --..-.,
8...
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
SUBJECT: REPORT ON PROJECT DEVELOPMENT (AB-1600) FEES
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended that the City Council accept and file the attached report on the
receipt and use of AB-1600 fees during the fiscal year ending June 30, 2002,
FUNDING:
There is no fiscal impact from this action,
DISCUSSION:
Government Code Sections 66000 et seq. requires local agencies to provide an
accounting of fees charged for development projects, These fees (typicaUy titled ItS 1600
fees) are intended to mitigate certain cost impacts of current development.
The basic accounting and reporting responsibilities require the City to provide a detailed
reporting of the use of development impact fees every five years (beginning with FY
1997-98). The City complied with this five-year reporting requirement in Jant8)' 1999
and is therefore not required to report again until 2004. However, in an effort to provide
ongoing financial information and disclosures, this report is provided as a year1y
supplement.
The City must comply with two basic requirements. First, the City must report fll'1dings
on the amount collected for each fee, the use of the fees, and any unexpended portion
at year-end. After the first report on collections and expenditures up to June 30, 1998,
the City is required to report every five years thereafter. These findings must:
1. Identify the purpose for the fee;
2, Demonstrate a reasonable relationship between the fee and the purpose for
which it was charged;
3, identify all sources and amounts of funding anticipated to complete financing
of incomplete improvements;
4, Designate the approximate dates these funding sources are expected to be
deposited into the appropriate account or fund.
----.-.- -
CITY COUNCIL
REPORT ON PROJECT DEVELOPMENT (AB1600) FEES
JANUARY 14, 2003
PAGE 2
When sufficient funds have been collected to complete financing or public
improvements are in progress but not completed, the City has 180 days to identify an
approximate date by which the construction of the public improvement will begin or be
completed.
The second requirement provides that the City shall establish separate capital facility
accounts for each improvement funded by project development fees. Interest shall be
earned and recorded in each account. The City is required to make available to the
public the following information:
1. A brief description of the type of fee in the account.
2. The amount of the fee, I
3. The account's beginning and ending balance.
4, The amount of fees collected and the interest earned. I
5. A description of the improvements on which the funds were expended and the I
I
amount expended on each improvement including the percentage of the I
improvement funded with development fees.
6. An approximate date by which the construction of a public improvement will
begin if the City determines that sufficient funds have been collected to
complete financing on the incomplete improvement.
7, A description of each inter-fund transfer or loan made from the account.
8. The amount of any refunds,
Attached to this staff report is the required financial information as of June 30, 2002
(Attachments A-E). The information consists of beginning and ending fund balances for
each fee charged by the City, including interest earned, and details of all expenditures
made from these sources, The information in the Attachments agrees with the yearly
audited financial records.
There are seven active fees identified as subject to AB1600 reporting requirements.
Three of the seven fees were reported in January 1999 complying with the five-year
reporting requirement. Those three fees are the Traffic Signalization Fees, the
Transportation Facility Impact Fees, and the Drainage Facility Fees. The remaining four
development fees are exempt from reporting at this time as they were established in
recent years and are not required to report financial activity for the first five years of
activity. The remaining four fees are the Fire Protection Fee, the Police Protection Fee,
Recreation Community Center fees, and the Park Improvement fees. A summary of
financial activity for the four fees (Attachment E) is attached for your information.
The City utilized the following funds to track development impact fees:
-- ,-- . -
CITY COUNCIL ,
,
REPORT ON PROJECT DEVELOPMENT (AB1600) FEES i
JANUARY 14, 2003 I
PAGE 3 I
,
Traffic Signalization Fund (Fund 222) i
. I
Ordinance 346 was adopted in May of 1986 as a mechanism for assessing I
fees on new developments in proportion to the amount of anticipated traffic
generated by a given development. The fees were restricted for funding the ,
construction of traffic signal systems, signing, and other traffic control
devices. This development impact fee came under Government Code Section
66000 in January 1989, when AB-1600 fees were recognized.
. Transportation Facility Impact (Fund 224)
The fund was established in January 1994 to track fees paid by developers
for the construction of improvements to streets throughout the City. When a I
project serves both new and existing development, only the portion related to I
new development is charged against this fund.
I
,
i
. Drainage Facility Fund (Fund 231)
This fund was established in January 1986 to track fees collected from
developers to acquire and construct drainage facilities with a designated
drainage zone attributable to new development. This development fee came
under Government Code Section 66000 in January 1989, when AB-1600 fees
were recognized. As with the Transportation Facility Impact fees, when a
project serves both new and existing development, only the portion related to
new development is charged against this fund,
. Fire Protection Fund (Fund 210)
The Impact Fee Study of March 2000 instituted the Fire Protection Fee. This
fee is to be used for facilities to house fire fighting personnel and equipment
serving future development. This fee was established pursuant to AB-1600.
. Police Protection Fund (Fund 211)
The Police Protection Fund was established in March 2000 to account for
monies that were collected from new development for the expansion of police
facilities, This fee was established pursuant to AB-1600,
. Park Improvement Fund (Fund 214)
This impact fee resulted from the Impact Fee Study of March 2000. This fee
is to be used to improve parklands in order to maintain 4.0 acres of
neighborhood and community parks per thousand residents, This fee was
established pursuant to AB-1600; however, FY 2000-01 was the first year
monies were collected for Park Improvement.
. Recreation Community Center Fund (Fund 215)
CITY COUNCIL
REPORT ON PROJECT DEVELOPMENT (AB1600) FEES
JANUARY 14, 2003
PAGE 4
The Impact Fee Study of March 2000 instituted the Recreation Community
Center Fee. The fee was enacted to ensure that community center facilities
will be maintained at 542 square feet per thousand population.
The City utilizes fund accounting to segregate development impact fees from other City
revenues, Although the City pools its cash for investment purposes, interest income is
allocated to each of the seven funds based on their respective cash balances.
Staff examined the accounts to determine if any development fees collected between
January 1991 and June 30, 2002 remained unexpended. It was determined that aU
Drainage Facility Fees have been expended within the time period. However, sufficient
funds have been accumulated in the Traffic Signalization Fund for two traffic signals.
The Capital Improvement Program has included $166,400 for a traffic signel at Grand
Avenue and Halcyon Road and $175,000 for a signal at West Branch Street at Camino
Mercado. In addition, approximately $1,8 million of impact fees have accumulated in
the Transportation Facility Impact Fee Fund, Though the City has appropriated slightly
less than $170,700 for capital projects in FY 2002-03, significant amounts of this
funding has been reserved for the Halcyon-Brisco off-ramp project. It is anticipated that
the City will meet AB-1600 provisions and no additional findings will be required. The
remaining four funds, the Fire Protection Fund, the Police Protection Fund, the Park
Improvement Fund" and the Recreation Community Center Fund have been in
existence for less than five years and are not required to be expended.
The attachments to this report are as follows:
. Attachment A - Traffic Signalization Fund history for a ten year period from
Fiscal Year 1992-93 through Fiscal Year 2001-02,
. Attachment B - Nine year history for Fiscal Year 1993-94 through Fiscal Year
2001-02 for the Transportation Facility Impact Fund.
. Attachment C - The Drainage Facility Fund history for a ten year period from I
Fiscal Year 1992-93 through Fiscal Year 2001-02. I
i
. Attachment D - This schedule, which is not required by the Government I
Code, summarizes the fees received and expended for the three funds since
either the inception of the fund or the date AB-16oo beceme effective,
January 1, 1989. This schedule demonstrates that the City is actively using
the fees collected for the intended purposes. !
,
I
Attachment E - The revenues, expenditures, and changes in fund balance for I
. I
the four development fee funds not required to report findings this fiscal year. I
I
i
i
i
,
__..on_~_"- ----.-
CITY COUNCIL
REPORT ON PROJECT DEVELOPMENT (AB1600) FEES
JANUARY 14, 2003
PAGe 5
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendation to accept and file the report;
- Do not approve staff recommendation and request further information;
- Modify staff recommendation and approve;
- Provide direction to staff, I
I
I
.
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8.f.
MEMORANDUM
TO: CITY COUNCIL.
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: IN-LIEU FEE FOR OFF-STREET PARKING ADJUSTMENT
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution approving an
adjustment to the in-lieu fees for off-street parking in the Parking and Business
Improvement area of the Village,
FUNDING:
The adoption of the attached Resolution is not expected to materially affect the
revenues received in the Downtown Parking Fund,
DISCUSSION:
Ordinance 489 C.S. established the option of payment of an in-lieu fee for off-
street parking spaces in the Parking and Business Improvement Area of the
Village. The Ordinance further specified that the in-lieu fee shall be adjusted
each December 31st according to the corresponding annual increase or decrease
in the Engineering News Record Construction Cost Index (ENR).
The calculation has been completed for the December 31, 2002 adjustment.
Pursuant to Ordinance No. 489 C.S, an adjustment is warranted. The caIcIution
shown below provides documentation that a 2.71 % increase in the ENR W8IT81ts
an increase in the in-lieu fees to $3,926 from $3,822.
Overall Index ENR index
ENR at December 2002 6563
ENR at December 2001 6390
Change 173
Percent Increase 173/6390 = 2.71%
Warranted Chance in Fee
Current Fee $3,822
2.71% Increase 104
Updated Fee 13,926
--------...-- --
CITY COUNCIL
IN.LIEU FEE FOR OFF-STREET PARKING ADJUSTMENT
JANUARY 14, 2003
PAGE 2
AL TERNA TIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendations and adjust the in-lieu fee;
- Do not approve staff recommendations and retain current fee;
- Modify staff recommendations and approve;
- Provide direction to staff.
RESOLUTiON NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ADJUSTING IN.LIEU FEE FOR
OFF-STREET PARKING IN THE PARKING AND
BUSINESS IMPROVEMENT AREA OF THE VILLAGE BY
THE CHANGE IN THE ENGINEERING NEWS RECORD
CONSTRUCTION COST INDEX
WHEREAS, the City Council adopted Ordinance 489 C.S. establishing the option of
payment of an in-lieu fee for off-street parking spaces in the Parking and Business
Improvement Area of the Village (hereinafter referred to as the "Village Improvement
Area") and providing for an annual adjustment in the fee based on changes in the
Engineering News Record Construction Cost Index,
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby adopts the fee set forth in Exhibit "A" attached hereto and incorporated
herein by this reference as though set forth in full. This Resolution shall take effect sixty
(60) days after its adoption.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day
of ,2003.
--....-- ---~--_.- J
RESOLUTION NO.
PAGE 2
_.:'..,~
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS. CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
--.-., -..--
EXHIBIT "An
The amount of the in-lieu fee shall be $3,926 per parking space, as shown in the
following calculation,
Overall index ENR Index I
ENR at December 2002 6563
ENR at December2001 6390. .
Change 173
Percent Increase 173/6390 = 2,71%
Warranted ChanQe in Fee
Current Fee $3,822
2.71 % Increase 104
Updated Fee $3,926
!
!
-------~._.- --~~.__._-- -.---- -
~_._- ----
8.g.
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, DECEMBER 10,2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m,
2. ROLL CALL
City Council: Council Members Dickens, Lubin, Costello, Mayor Pro Tem
Runels, and Mayor Ferrara were present.
City Staff Present: City Manager Adams, City Attorney Carmel, Director of
Administrative Services Wetmore, Director of Public Works
Spagnolo, Director of Building and Fire Fibich, Director of Parks,
Recreation, and Facilities Hernandez; Director of Financial I
Services Snodgrass, and Director of Community Development
Strong.
3. FLAG SALUTE
Kendra Kimlinger, representing Rotary Club of Arroyo Grande, led the Flag Salute.
4. INVOCATION
Pastor Robert Banker, Open Door Church, Oceano, delivered the invocation,
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read In Title Only
Council Member Dickens moved, Mayor Pro Tem Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting
shall be read in title only and all further reading be waived,
7. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS
Kristen Fellows, Arroyo Grande, addressed issues regarding the public comment
portion of Council meetings and stated that the Council should be addressed
objectively as a group and speakers should speak for or against an issue and not
about a specific person on the Council. She submitted her written comments for the
record.
_. ..._.. n -- ._.__._--~"'- --
CITY COUNCIL MINUTES
DECEMBER 10, 2002
PAGE 2
Karen Grotelutian, Arroyo Grande, addressed the issue of citizen access to public
forums and referred to recent letters to the editor in the local newspaper. She
inquired as to the City's policies regarding public speaking at Council meetings.
William Beeman, Arroyo Grande, spoke in opposition of the development of prime
agricultural farmland.
8. CONSENT AGENDA
Council Member Lubin requested Items 8,1. and 8.j. be pulled for a separate roll-call
vote due to a potential conflict of interest.
Mayor Pro Tem Runels moved, and Council Member Dickens seconded the motion
to approve Consent Agenda Items 8.a. through 8.n., with the exception of Items 8.1.
and 8,j., with the recommended courses of action:
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period November
16, 2002 through November 30, 2002.
8.b. Statement of Investment Deposits.
Action: Received and file the report of current investment deposits as of
November 30, 2002.
S.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special and Regular City Council
Meetings of November 26, 2002 and the Special City Council Meeting of
December 3, 2002 as submitted.
8.d. Consideration of Appointment to Planning Commission.
Action: Approved the recommendation of Mayor Ferrara to appoint Ed Arnold
to the Planning Commission, replacing Joe Costello.
8.e. Consideration of Authorization to Solicit Bids - Tractor.
Action: Authorized staff to solicit bids for purchase of a tractor.
8.f. Consideration of Authorization to Refund Application Fees for
Conditional Use Permit 02-010 for the South County Historical Society's
Proposed Museum Display and Storage Barn in Village Green, 127 Short
Street.
Action: Approved request to waive the fees for Conditional Use Permit 02-
010,
8.g. Consideration of Temporary Short Term Closure of Courtland Street
South of East Grand Avenue; January 6-17, 2003.
Action: Approved request for temporary closure to facilitate excavation and
grading for Poplar Ponding Basin expansion during the period from January 6
through January 17, 2003.
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CITY COUNCIL MINUTES
DECEMBER 10, 2002
PAGE 3
8.h. Consideration of Declaration of Surplus Property.
Action: 1) Adopted Resolution No. 3637 declaring used vehicles, equipment
and miscellaneous items as surplus and authorize their sale, and 2)
Authorized the City Manager to sign the auction contract with Bill Phelps
Auction Services.
8.k. Consideration to Award Contract for the Spruce and Cedar Streets
Sidewalks Project, PW.2002-0~..
Action: 1) Awarded a construction contract for the Spruce and Cedar Street
Sidewalks Project to Maino Construction Company in the amount of I
$90,481.00; 2) Authorized the City Manager to approve change orders not to
exceed the contingency of $9,048.00 for use only if needed for unanticipated
costs during the construction phase of the project; 3) Accepted Grant Deeds
from five property owners on Spruce Street; and 4) Directed staff to issue the I
Notice of Award to Proceed with other necessary contract documents. I
8.1. Consideration to Award Contract for the Scenic Creekside Walk - Phase ,
I
III, Project No. PW2002-02. I
I
Action: 1) Awarded a construction contract for the Scenic Creekside Walk -
Phase III Project to Maino Construction Company in the amount of
$280,704.20; 2) Authorized the City Manager to approve change orders not to
exceed the contingency of $28,074.20 for use only if needed for unanticipated
costs during the construction phase of the project; 3) Transferred $40,150 of I
Park Development Funds and $27,913.60 of the Downtown Parking Fund into
the Scenic Creekside Walk project; and 4) Directed staff to issue the Notice of I
Award to Proceed with other necessary contract documents. I
8.m. Consideration of a Resolution of the City Council Supporting the
Allocation of Proposition 50 Funds. I
Action: Adopted Resolution No. 3638 supporting the allocation of Proposition
50 Funds,
8.n. Consideration of Progress Payment No. 1 (Final), Notice of Completion,
and Release of Retention for the Tally Ho Creek Flood Barrier Project -
PW-2002-06. I
Action: 1) Authorized Progress Payment No, 1 in the amount of $22,392.00 to
D-KAL Engineering for the Tally Ho Creek Flood Barrier Project; 2) Directed I
staff to file a Notice of Completion; and, 3) Authorized release of the retention t
of $2,488.00, thirty-five (35) days after the Notice of Completion has been
recorded, if no liens have been filed.
On the following roll-call vote, to wit: !
i
AYES: Runels, Dickens, Lubin, Costello, Ferrara I
I
NOES: None ,
I
ABSENT: None
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CITY COUNCIL MINUTES
DECEMBER 10, 2002
PAGE 4
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed,
Mayor Pro Tem Runels moved, and Council Member Costello seconded the motion
to approve Consent Agenda Items 8.L and 8,j" with the recommended courses of
action:
8.i. Consideration of Progress .Payment No. ,4 for the Rancho Grande Park
Project, PW 2002-03.
Recomrnended Action: Authorize Progress Payment NO.4 in the amount of
$93,108.79 to Herrera Engineering, Inc. for the Rancho Grande Park Project.
8.j. Consideration of a Contract Amendment for Construction Observation
Services for the Rancho Grande Park Project, PW-2002-o3.
Recommended Action: Authorize the Mayor to execute an amendment to the
consultant services agreement with RRM Design Group in the amount of
$15,000 for the Rancho Grande Park Project, PW-2002-03.
On the following roll-call vote, to wit:
AYES: Runels, Costello, Dickens, Ferrara
NOES: None
ABSENT: Lubin
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
9. PUBLIC HEARING:
9.a. Consideration of Amendment to the Cable Franchise Agreement with
Charter Communications.
City Manager Adams presented the staff report and recommended the Council
approve an amendment to the Cable Franchise Agreement with Charter
Communications, extending the term of the Agreement by three years in exchange
for the installation of a fiber optic institutional network (I-Net) connecting City facilities,
and appropriate $9,000 for the purchase of equipment to activate the network. Brian
Davis, representing the San Luis Obispo County Information Technology Division
responded to questions from Council.
Mayor Ferrara opened the public hearing, and upon hearing no public comments, he
closed the public hearing.
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CITY COUNCIL MINUTES
DECEMBER 10, 2002
PAGE 5
Council Member Lubin moved to approve an amendment to the Cable Franchise
Agreement with Charter Communications, extending the term of the Agreement by
three years in exchange for the installation of a fiber optic institutional network (I-Net)
connecting City facilities, and appropriate $9,000 for the purchase of equipment to
activate the network. Council Member Dickens seconded the motion, and on the
following roll-call vote, to wit:
AYES: Lubin, Dickens, Runels, Costello, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
10.a. Consideration of an Ordinance Amending Municipal Code Chapter 13.24.
Director of Public Works Spagnolo presented the staff report and recommended the
Council introduce an ordinance amending Municipal Code Chapter 13.24
"Excavation, Grading, Erosion and Sediment Control".
Mayor Ferrara opened the item for public comments, and upon hearing none, brought
the item back to Council for consideration.
Council Member Dickens moved to introduce an ordinance amending Municipal Code
Chapter 13.24 - "Excavation, Grading, Erosion and Sediment Control". Mayor Pro
Tem Runels seconded the motion, and on the following roll-call vote, to wit:
AYES: Dickens, Runels, Lubin, Costello, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed,
10.b. Consideration of Resolution Approving a Memorandurn of Agreement
(MOA) Regarding Sphere of Influence Update and Municipal Service
Review.
Director of Community Development Strong presented the staff report, recommended
the Council adopt a resolution approving a Memorandum of Agreement (MOA)
between the City of Arroyo Grande and the County of San Luis Obispo regarding
LAFCO update of the City's Sphere of Influence and Municipal Service Review or
_._----~-"-
CITY COUNCIL MINUTES
DECEMBER 10, 2002
PAGE 6
provide direction on requested changes for approval at the January 14, 2003 City
Council Meeting, and responded to questions from Council.
Mayor Ferrara opened the item for public comment.
Tobie Charles, Arroyo Grande, spoke in opposition to the resolution approving a
Memorandum of Agreement regarding Sphere of l,nfluence Update and Municipal
Review and submitted his written comments for the record.
Council discussion and comments followed. During discussion, the Council approved
a modification to the MOA which included a revision to #6 in Exhibit B to read as
follows: "Agriculture and Open Space. To the greatest extent possible, the City and
the County shall work together to preserve the agricultural and open space resources
in the SOl area and Planning Area, particularly the portion south of and surrounded
by the City Limits."
Council Member Lubin moved to adopt a Resolution approving a MOA between the
City of Arroyo Grande and County of San Luis Obispo regarding LAFCO update of
the City's Sphere of Influence and Municipal Service Review, as amended, Council
Member Costello seconded the motion, and on the following roll-call vote, to wit:
AYES: Lubin, Costello, Dickens, Ferrara
NOES: None
ABSENT: None
ABSTAIN: Runels
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed,
(Note: Pursuant to K., Policy/Procedure for Conducting City Council Business, any
Council Member who abstains from voting without stating a valid reason shall be
deemed to have voted with the majority on that particular issue).
10.c. Consideration of Report on Village Billboard Sign.
Recommended Action: Receive and file report regarding City initiated
investigation of billboard conformity status.
Director of Community Development Strong provided a summary and status report
on the City's efforts to remove or relocate the existing billboard in the Village area.
Mayor Ferrara opened the item for public comment and upon hearing none, brought
the item back to the Council for consideration.
The Council received and filed the report.
I
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CITY COUNCIL MINUTES
DECEMBER 10, 2002
PAGE 7
11. NEW BUSINESS
11.a. Consideration of Interim Urgency Ordinance or Standard Ordinance
Suspending Development Applications For Development of Any Prime
Farmland Soils,
-
Director of Community Development Strongpr~s~nted the staff,. report and
recommended the Council consider the following alternative methods to prevent
possible "Prime Agricultural Land Conversion": 1) Adopt an Interim Urgency
Ordinance and direct staff to immediately prepare a study considering all
ramifications of allowing development of prime farmland soils; or 2) Introduce an
Ordinance suspending development applications for development of any prime.
farmland soils for a 180 day period and direct staff to prepare a study considering all
ramifications of allowing the development of prime farmland soils,
Mayor Ferrara opened the item for public comment.
Adam Saruwatari, Arroyo Grande, stated that his parents owned and operated a
farming operation within the City and underscored the importance of agricultural
buffer zones; and supported the proposed action.
Byron Grant, Arroyo Grande, referred to the update of the General Plan and stated
he was confused as to why this issue needs to be revisited.
Bill McCann, Arroyo Grande, stated this item was not discussed thoroughly in the
General Plan Update and should be studied specifically now.
Tobie Charles, Arroyo Grande, spoke in support of the proposed action on this item.
Cindy Hanson, Arroyo Grande, spoke in support of the proposed action on this item.
Bruce Vanderveen, Arroyo Grande, agreed that prime agricultural land is special;
however, he stated that there are pieces in the City that are not prime agricultural
land. He spoke in opposition of the proposed action,
Hearing no further public comments, Mayor Ferrara brought the item back to Council
for discussion and consideration.
Council discussion, questions and comments ensued regarding whether the policies
within the Agricultural, Open Space & Conservation Element of the General Plan
needed to be reviewed further.
CITY COUNCIL MINUTES
DECEMBER 10, 2002
PAGE 8
Council Member Dickens moved to adopt an interim urgency ordinance and direct
staff to immediately prepare a study considering all ramifications of allowing
development of prime farmland soils. Council Member Costello seconded the motion,
and on the following roll-call vote, to wit:
AYES: Dickens, Costello, Ferrara
NOES: Runels, Lubin
ABSENT: None
There being 3 A YES and 2 NOES, the motion failed. (Note: an urgency ordinance
requires a 4/5 affirmative vote to pass).
Council Member Dickens moved to introduce an ordinance suspending development
applications for development of any prime farmland soils for a 180-day period and
direct staff to prepare a study considering all ramifications of allowing the
development of prime farmland soils. Council Member Costello seconded the motion,
and on the following roll-call vote, to wit:
AYES: Dickens, Costello, Ferrara
NOES: Runels, Lubin
ABSENT: None
There being 3 AYES and 2 NOES, the motion is hereby declared to be passed.
Mayor Ferrara called for a break at 9:07 p.m. The Council reconvened at 9:15 p.m.
11.b. Consideration of Preliminary Approval of Fiscal Year 2002-03 Community
Development Block Grant (CDBG) Projects.
Consultant Planner McClish presented the staff report and recommended the Council
provide preliminary approval on the proposed funding of Fiscal Year 2002-03 CDBG
projects.
Mayor Ferrara opened the item for public comment.
Tim Brown, Arroyo Grande, requested a page be added to the City's website listing
contact information for the organizations that the City has awarded CDBG funds to in
the past so that citizens could contact those organizations to offer their volunteer
services.
Bernadette Bernardi, representing the SLO Literacy Council, thanked the Council for
consideration of its application.
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CITY COUNCIL MINUTES
DECEMBER10, 2002
PAGE 9
Bill Hasty, Harvest Bag, explained that the organization hoped to modernize its fleet.
Council discussion ensued following Council Member Dickens' request to make some
equity adjustments in the proposed funding allocations, Following discussion,
Council concurred in modifying proposed 2003 CDBG allocations as follows: Literacy
Council - $2,000; SLO County YMCA ~ $2,090; .Harvest Bag - $6,500; Big
Brothers/Big Sisters - $2,400; City of Arroyo Grande Code Enforcement - $12,900.
Further, Mayor Ferrara requested that the proposed $50,000 allocation for the City of
Arroyo Grande Economic Development Fa<;ade Program be restricted for businesses
in the Village. Council Member Lubin requested that the E. Grand Avenue "Midway"
segment, Elm Street to Halcyon, also be included. Council concurred.
Council Member Lubin moved to provide. preliminary approval on the proposed
funding of Fiscal Year 2002-03 CDBG projects, as amended, and further directed
staff to allocate the $50,000 to the City of Arroyo Grande Economic Development
application to projects in both the E. Grand Avenue "Midway" area and the Village.
Council Member Dickens seconded the motion, and on the following roll-call vote, to
wit:
AYES: Lubin, Dickens, Runels, Costello, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed,
11.c. Selection of Mayor Pro Tem and Consideration of Appointment of
Council Members to Regional Boards, Commissions, and Committees.
City Manager Adams presented the staff report and recommended the Council select
a Mayor Pro Tem and appoint City Council Members to serve on regional boards,
commissions, and committees. ,
~
I
"
Mayor Ferrara suggested formalizing the process of selecting a Mayor Pro Tem by I
,.1
creating an annual rotational policy, Council Member Lubin agreed and suggested ,I
, ~
,
rotating Council Members as Mayor Pro Tem based on seniority for a one-year term. "
:-1
Following discussion, Council Member Lubin moved to approve a Council policy that ,i
the Mayor Pro Tem position would be rotated on an annual basis for a one-year term
based on seniority. Council Member Costello seconded the motion, and on the
following roll-call vote, to wit:
.
CITY COUNCIL MINUTES
DECEMBER 10, 2002 I
PAGE 10
I
AYES: Lubin, Costello, Runels, Dickens, Ferrara I
I
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the_motion is hereby declared to be passed,
Mayor Ferrara thanked Council Member Runels for his service as Mayor Pro Tem
and congratulated Council Member Dickens as the new Mayor Pro Tem,
The following appointments to regional boards, commissions, and committees were
discussed and tentatively made:
AGENCY PRIMARY SECONDARY
South County Area Transit (SCAT) Sandy Lubin Jim Dickens
Staff Representative: City Manager
Council of Governmentsl Tony M, Ferrara Jim Dickens
Regional Transit Authority
(SLOCOG/SLORT A)
Staff Representative: Public Works Director!
Community Development Director
City Selection Committee (Mayors') Tony M. Ferrara Mayor Pro Tem
Staff Representative: Not Applicable
South San Luis Obispo County Tony M. Ferrara Thomas A. Runels
Sanitation District (SSLOCSD)
Staff Representative: Not Applicable
Integrated Waste Management Tony M. Ferrara Thomas A. Runels
Authority Board (IWMA)
Staff Representative: Community Development Director
Zone 3 Water Advisory Board Thomas A, Runels Jim Dickens
Staff Representative: Public Works Director
County Water Resources Thomas A. Runels Jim Dickens
Advisory Committee (WRAC)
Staff Representative: Public Works Director
CITY COUNCIL MINUTES I
DECEMBER 10, 2002 r
PAGE 11
I
AGENCY PRIMARY SECONDARY I
Economic Vitality Corporation Sandy Lubin Joe Costello I
(EVC)
Staff Representative: City Managerl
Economic Development Director
Air Pollution Control District Joe Costello Thomas A. Runels
Board (APCD)
Staff Representative: Not Applicable
South County Youth Coalition Jim Dickens Sandy Lubin
Staff Representative: Chief of Policel
Director of Parks, Recreation and Facilities
Community Recreation Center Jim Dickens Not Applicable
Subcornmittee
Staff Representative: Director of Parks,
Recreation and Facilities
At the request of Mayor Ferrara, staff was directed to verify whether the Mayor is
required to serve as the City representative on the Sanitation District Board of Directors.
Council Member Runels moved to approve the appointments to the regional boards,
commissions, and committees, Council Member Costello seconded the motion, and on
the following roll-call vote, to wit:
AYES: Runels, Costello, Dickens, Lubin, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion passed.
12. CITY COUNCIL MEMBER ITEMS
a,) Request to place on future agenda discussion of issues related to City Council
Meeting policies and procedures. (FERRARA).
Mayor Ferrara requested an item to address City Council meeting policies and
procedures be placed on the next regular agenda to reconfirm meeting protocols
regarding the setting of agenda items, clarification of voting procedures, and other
general protocol issues. Following Council Member comments and brief discussion
with staff, there was consensus of the Council to place the item on the next agenda
for consideration.
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CITY COUNCIL MINUTES
DECEMBER 10, 2002
PAGE 12
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
Mayor Ferrara announced that the SLOCOG Board accepted the 18,035 unit housing
mandate for San Luis Obispo County on a 9-2 vote, with Arroyo Grande and San Luis
Obispo Mayors voting no. He explained that action to approve the distribution of the
18,035 units among the member jurisdictions was' postponed in order to give the
cities an opportunity to review the proposed distribution of the units based upon
some new information that has been received, and the allocation of units would be
considered at a future date.
15. STAFF COMMUNICATIONS
City Manager Adarns reported that Mayor Ferrara had requested to schedule a
meeting with the City of San Luis Obispo to discuss housing issues, which would
include two City Council representatives from each city, the City Managers and the
Community Development Directors. It was agreed the two representatives would be
Mayor Ferrara and Council Member Lubin.
16. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 10:18 p.m,
Tony M. Ferrara, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
--~----.--... -
S.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS, RECREATION AND ~
FACILITIES.
SUBJECT: CONSIDERATION OF AWARD OF BID - KUBOTA TRACTOR
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council award the bid to Berchtold Equipment Company of
Santa Maria for a Kubota Tractor in the amount of $17,159,99.
FUNDING:
At the City Council meeting of December 10, 2002, the City Council allocated $20,000
from the General Fund (010) to purchase a tractor for use by the Parks Division and
Public Works Department.
DISCUSSION:
Staff has been evaluating ongoing expenses that can be reduced by capital purchases
or other cost savings measures. This unit would have an operational life of
approximately 8-10 years, resulting in a projected cost savings after initial purchase of
approximately $24,000.
A total of three bids were received for the tractor. The low bidder was Berchtold
Equipment Company for a 2002 Kubota Model 3010 in the amount of $17,159,99. The
submitted bid is consistent with all specifications requested in the bid sheet.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Modify staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
Attachments: Bid Specifications (Attachment 1)
Bid Sheet (Attachment 2)
S:\StaffRptlAwardbidtractor1,03
,
J
City of ..Arroyo Grande I
Parks, Recreation and Facilities Department
December 10, 2002
Bid Notice
The City of Arroyo Grande Parks, Recreation and Facilities Departrnent is
requesting bid proposals for one new or demonstrator with full warranty,
three-year or 2000-hour tractor with front bucket loader which meets the
following specifications :
SPECIFICATIONS:
1. 30 hp diesel engine
2. Power steering
3. 3 point hitch
4. Hydrostatic transmission or automatic 8-forward, 8-reverse gear acceptable
5. PTO to operate attachments rear or mid and rear acceptable
6. Industrial tires or wide turf tires
7. Adjustable seat with seatbelt and ROP's
8. Front loader 66 inch bucket or larger, quick coupler to be detachable
9. 4 wheel drive
10.25 PTO hp
11. 36 month or 2000 hour extended warranty
Note: Bids for demonstrator or returned harvest equipment with full warranty,
less than 120 hours, will be accepted.
All proposals shall include all applicable taxes and delivery charges. All
proposals shall be sealed and on company letterhead with the envelope
rnarked "Tractor". Please submit your sealed bid to:
City of Arroyo Grande
Attn: Kelly Wetmore, Administrative Services Director
P.O. Box 550
Arroyo Grande, CA 9342.1
Bid proposals must be received by 2:00 p.rn. on Monday, December 30, 2002.
Bids will be opened at that time at the Office of Administrative Services located at
214 E. Branch Street, Arroyo Grande, California, The City of Arroyo Grande
reserves the right to accept or reject any or all bids upon recommendation of the
City Manager.
If you have any question or concerns, please contact Daniel Hernandez, Director
of Parks, Recreation and Facilities at (805) 473-5474.
.---- ---
BID OPENING LOG SHEET !
CITY OF ARROYO GRANDE ,
\
i
I
I
I
BID OPENING: December 30, 2002 I
I
Tractor
BIDDER'S NAME, CITY TOTAL
Cal-Coast Machinery, Inc. $19,425.57
Santa Maria
C&N Tractors $19,449.46
Paso Robles
Berchtold Equipment Company $17,159.99
Santa Maria
~ iAidl'MM- I
il
Kelly et re,
Administrative Services Director/Deputy City Clerk
c: Director of Parks, Recreation and Facilities
City Manager
8.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGE~
SUBJECT: CONSIDERATION OF CITY COUNCiL APPOINTMENTS TO THE
SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT
(SSLOCSD)
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council appoint Mayor Ferrara as the primary representative
to the South San Luis Obispo County Sanitation District Board of Directors (SSLOCSD) I
and Mayor Pro Tem Dickens as the Alternate. I
FUNDING: I
There is no fiscal impact.
DISCUSSION:
At the December 10, 2002 City Council meeting, the City Council made various
appointments to regional boards, commissions and committees requiring City Council
representation, When the SSLOCSD was discussed, Mayor Ferrara was appointed as
the primary representative, which is required by the SSLOCSD. It was staff's
understanding that the City Council indicated its intent to appoint Mayor Pro Tem
Dickens as the Alternate. Based on that direction, Mayor Pro Tem Dickens represented
the City at the December meeting. However, staff was also requested to research and
report back whether the Mayor is legally required to serve as the primary representative.
Based on that research, staff has verified that the enabling legislation does require the
Mayor to be the primary representative. The Alternate may be any other member of the
City Council. As a result, staff recommends the City Council confirm for the record the
intent set forth at the last meeting to appoint Mayor Ferrara as the primary representative
and Mayor Pro Tem Dickens as the Alternate.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Appoint Mayor Ferrara as the primary representative to the South San Luis
Obispo County Sanitation District Board of Directors (SSLOCSD) and
Mayor Pro Tem Dickens as the Alternate;
CITY COUNCIL
CITY COUNCIL APPOINTMENTS TO SANITATION DISTRICT
JANUARY 14, 2002
PAGE 2
- Appoint Mayor Ferrara as the primary representative and appoint another
Council Member as the Alternate;
- Provide other direction to staff.
---~.__._.
8.J.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER fJ"
BY: KAREN SISKO, HUMAN RESOURCES MANAGER ~
SUBJECT: CONSIDERATION OF RESOLUTION APPROVING A SIDE LETTER OF
AGREEMENT WITH SERVICE EMPLOYEES INTERNATIONAL UNION
(SEIU) LOCAL 620 COVERING PERMANENT FULL.TIME FIRE
CAPTAIN AND FIRE ENGINEER PERSONNEL PAY PRACTICES
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended that the City Council adopt a Resolution approving the Side Letter of
Agreement amending the existing Memorandum of Understanding (MOU) with the
Service Employees International Union (SEIU) Local 620 to cover permanent full-time
Fire Captain and Fire Engineer personnel pay practices,
FUNDING:
The funding for the pay provisions was included in the Fiscal Year 2002 - 2003 Budget.
No additional appropriation is required.
DISCUSSION:
When the current SEIU MOU was negotiated in 1999, the pay practices for permanent
full-time fire fighting personnel were not included, Since permanent full-time fire fighting
personnel work different shifts and more hours than the rest of the miscellaneous unit,
their unique pay practices should be specifically outlined in the MOU.
When the Fire Captain positions were created, the pay scales were approved by City
Council, but the MOU was never amended to include those provisions. Now that the
provisions are being established for the Fire Engineer positions, staff recommends that
these provisions be identified in the MOU. All provisions within the recommended side
letter of Agreement are based upon comparable positions in other jurisdictions in the
County and are consistent with prior City Council direction and action regarding these
positions.
The attached copy of the Agreement outlines these pay practices. The Agreement has
been discussed and agreed upon by the affected employees and SEIU Local 620
representatives.
CITY COUNCIL
CONSIDERATION OF RESOLUTION APPROVING A SIDE LETTER OF
AGREEMENT WITH SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU)
LOCAL 620 COVERING PERMANENT FULL-TIME FIRE CAPTAIN AND FIRE
ENGINEER PERSONNEL PAY PRACTICES
JANUARY 14, 2003
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1. Approve staffs recommendation;
2. Do not approve staffs recommendation;
3. Modify as appropriate and approve staffs recommendation; or
4, Provide direction to staff,
---~~--~- -~-----
----
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING A SIDE LETTER OF
AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING
(MOU) WITH THE SERVICE EMPLOYEES INTERNATIONAL
UNION (SEIU) LOCAL 620 COVERING PERMANENT FULL.TIME
FIRE CAPTAIN AND FIRE ENGINEER PERSONNEL PAY
PRACTICES
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to include permanent full-time Fire Captain and Fire Engineer
personnel pay practices in the Memorandum of Understanding with the Service
Employees International Union Local 620, as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that:
1, An amendment to the Memorandum of Understanding (MOU) with the Service
Employees International Union (SEIU) Local 620 is hereby approved, a copy of
said amendment entitled "Side Letter of Agreement, Modification to Memorandum
of Understanding" being attached hereto, marked Exhibit "A", and by this reference
made a part hereof as though herein set out in full.
2. This Resolution shall take effect retroactive to January 1, 2000.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2003,
---,~ -.-.------.-- ,,---
--_._-~'.~
RESOLUTION NO.
PAGE 2
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED TO AS FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
----
- --------"'-~ --
EXHIBIT "A"
SIDE LETTER OF AGREEMENT
MODIFICATION TO MEMORANDUM OF UNDERSTANDING
For valuable consideration, the receipt and adequacy of which is hereby acknowledged,
the City of Arroyo Grande ("City") and the Service Employees International Union, Local
620 do hereby agree to modify the current Memorandum of Understanding ("MOU")
between the City and the SEIU Local 620 as follows:
Under ARTICLE 7, the position of "Fire, Engineer", . salary range 34, shall be added
effective January 1, 2003,
Under ARTICLE 7.4, the shift differential will not apply to permanent full-time Fire
Captains and Fire Engineers,
Under Article 9.4, permanent full-time Fire Captains and Fire Engineers will have a 7(k)
work period and normally be assigned to a twenty-four (24) hour shift. The normal
workweek shall average fifty-six (56) hours of work. The regular work schedule shall be
nine (9) twenty-four (24) hour shifts in a twenty-seven (27) day cycle. Overtime is paid
after two hundred and four (204) actual hours are worked in a twenty-seven (27) day
cycle in accordance with the Fair Labor Standards Act (FLSA). The limit for accrued
compensatory time off is two hundred forty-five (245) hours per employee.
Under Article 11, permanent full-time Fire Captains and Fire Engineers shall be .
compensated for all holidays at the rate of 6.07 hours of straight-time pay semi-monthly,
in lieu of the designated holidays.
Under Article 12, permanent full-time Fire Captains and Fire Engineers shall accrue
vacation leave in accordance with the following schedule:
AFTER: YEARS = HOURS PERMONTH
01 9.34
02 11.20
03 12.14
04 13.08
05 14.00
06 14,00
07 14,94
08 14.94
09 15.88
10 15.88
11 16.80
12 16,80
13 17,74
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SEIU MOU SIDE LETTER I
PAGE 2 I
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AFTER: YEARS = HOURS PER MONTH t
,
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14 17.74
15 18.68
The rnaxirnum accrual for vacation leave shall be 315 hours.
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Under Article 13, permanent full-time Fire Captains and Fire Engineers shall accrue
11.2 hours of sick leave for each month of service. They may accrue sick leave up to a
maximum of 1,680 hours.
It is further agreed that costs associated with this Agreement are currently contained in
the City's budget and said costs will not be included in calculating any increases in total
compensation resulting frorn future contract negotiations.
~
1//0 /c;-.:l !-/o-tJ3
Date Date
8.k.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER N
SUBJECT: CONSIDERATION OF ACCEPTANCE OF A FIRE HYDRANT AND
DRAINAGE EASEMENTS FOR TRACT 1390 AT THE GRACE BIBLE
CHURCH ON RODEO DRIVE
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council accept the fire hydrant and drainage easements for
Tract 1390 at the Grace Bible Church on Rodeo Drive.
FUNDING:
There is no fiscal impact.
DISCUSSION:
The Rancho Grande Park project is presently under construction and will add stormwater
runoff from an impervious area to the existing storm drain system. The initial design
provided for surface flow to be collected in a concrete drainage channel located along the
northern perimeter of the Grace Bible Church parking lot. The stormwater would then
proceed southward through the channel and tie into the drainage ditch located south of the
Grace Bible Church.
Due to the volume of the projected 100 year flow, it has been determined that the
stormwater be redirected to an existing 18" storm drain pipe inlet located along the
northeast corner of the Grace Bible Church parking lot. The 18" storm drain routes through
the Grace Bible Church parking lot and ties into the City storm drain system at the drainage
ditch to the south of the church. During the design process of the new storm drain
alignment, it was discovered that easements for a fire hydrant and storm drain
improvements were unrecorded.
The Grace Bible Church was constructed in 1991 on Tract 1390, The fire hydrant and
stormwater easements were signed and notarized at that time, but were not formally
presented to Council for acceptance upon completion of the construction. Staff has
reviewed the easement documentation and confirms that they accurately describe the
improvements as constructed.
I
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CITY COUNCIL I
CONSIDERATION OF ACCEPTANCE OF A FIRE HYDRANT AND DRAINAGE I
EASEMENTS FOR TRACT 1390 AT THE GRACE BIBLE CHURCH ON RODEO DRIVE
JANUARY 14, 2003
PAGE 2
The Grace Bible Church prepared the stormwater easement to realign an existing storm
drain easement on site away from the structural footprint of the new church. The existing
easement had collected stormwater from developments to the north of James Way and the
slopes at the location of the new Rancho Grande Park, This revised easement alignment
allowed for the installation of a new 18" stormwater pipe through the church parking lot. The
18" pipe not only collected the existing development flow, but added curb inlets to collect
impervious stormwater flow from the church parking lot.
The fire hydrant easement is a blanket easement over all the areas not occupied by
buildings for the construction, operation, maintenance, repair and replacement of fire
hydrants and related pipe lines, valves and fittings.
It is recommended that the Council accept both the fire hydrant and storm drain easements.
The easement documents are available for review in the City Engineering office.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendation;
. Do not approve staffs recommendation;
. Modify as appropriate and approve staffs recommendation; or
. Provide direction to staff.
Attachment: Location Map
-..._---~ - -----"_._--- ----,
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8.1.
MEMORANDUM I
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TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ I
I
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.5 FOR THE RANCHO
GRANDE PARK PROJECT, PW-2002-03
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council authorize Progress Payment No. 5 in the amount of
$24,403.43 to Herrera Engineering, Inc, for the Rancho Grande Park Project.
FUNDING:
On June 11, 2002, the City Council awarded the Rancho Grande Park Project to Herrera
Engineering, Inc, in the amount of $1,082,345.00 and authorized a contingency of
$108,235.00 to be used for unanticipated costs during the construction phase of the project.
The total construction budget is $1,190,580,00,
DISCUSSION:
The City received an application for Progress Payment NO.5 in the amount of $27,114.92
from Herrera Engineering, Inc, for work completed from November 26 through December
25, 2002. Staff reviewed the application and determined that the amount requested is in
accordance with the quantity of work completed.
The City will withhold 10% of the requested amount ($2,711.49) in retention until the project
is completed in accordance with the plans and specifications.
ALTERNATIVES:
The following altematives are provided for the Council's consideration:
. Approve staff's recommendation;
. Do not approve staff's recommendation;
. Modify as appropriate and approve staff's recommendation; or
. Provide direction to staff.
Attachment:
Application for Progress Payment No, 5
--------
'1lityof
~ro~ Public Works Department
Applicatio1l for Progress Payme1lt
Contract Name: Rancho Grande Park
Contract No: 2002-03
Progress Payment No: 5
City Account No: 350-5512-7001
Payment Date: January 7, 2003
"""-- Totd ID c.. - .. -""'-
No. u.._ -. .... , .... , "'" ,
I th~UIzadon Mowar\cia lis 60,000.00 60,000.00 88.1% 58,8<18.15 88.1% 58,&48.15 0.0% 0.00
2 DemoIIIfon ond Earthwork I 'S 83,520.00 83,520.00 84.3% 70,_.82 84.3% 70,_.82 0,0% 0,00
3 Pork Entry ond ~ Rood 'I Is 88,982,00 88,982.00 11.0% 10,859.28 11.0% 10,858.28 0,0% 0.00
4 SIIIt UIIItIos I Is 47,140,00 47,140,00 8U% 42,260.53 89.8% 42,2eO.53 0.0% 0.00
5 Silo el_ 1 Is 170.862,00 170,682.00 2\1\1% 38,985.57 21.7'iIo 38,885.57 0.0% 0.00
S ConsIruction Improvements & Furnishings I Is 170,000.00 170,000.00 0.5% 881,58 0.0% 0.00 0.5% 881.58
7 IrrIgodon ,1 Is 102,581.00 102,587.00 82.1% 84,118.29 59.2% 60.68U5 22ft 23,477.64
S LrondstopIng I Is 149,497.00 149,497,00 0.0% 0.00 0.0% 0,00 0.0% 0.00
AI A/IOfIID I - Sports FlclNllos \'1 Is 47.288.00 47,288.00 0,0% 0.00 0.0% 0.00 0.0% 0.00
1>.2 _ 2 -l'tIyground Equipment lis 77,659,00 77,659.00 0.0% 0.00 0.0% 0.00 0.0% 0.00
1>3 Allsmlle3-R_Bulldi lis 75,000.00 75,000,00 30.0% 22,500.00 30.0% 22,500.00 0.0% 0.00
CantrIc:t T_ 1,082,345.00 328, .21 302 .88 24 .22
0nIIrs 84.918.22 52,538.28 49 780.!II 2,755.70
DA 1,14 83.22 3 .4 2.1 4
LESS: 10% RETENT10N 37,9411.05 2,711.049
PAYMENT TOTALS 341,541.42 24,403.43
IPAYMENT THIS APPUCATION $24,403.43
Contract Time
Contrector Cate Conttad StBJt c.te: 8/21 ~2
Original Centrad Deys: 27~
Adjusted Contract Cays: 1~
Adjusted Contract End DIte: 614/0~
Project Manager Cate
Public Works Director Cate Send Pavment to:
Construction Funds Control Services
Trustee for Herrera Engineering
1330 Arnold Drive
Suit. 242
City Menager Dati Martinez, CA 94553
8.m.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER 3f
SUBJECT: CONSIDERATION OF RESOLUTION ENDORSING THE
CONSERVATION FRAMEWORK OF THE AMERICAN LAND
CONSERVANCY AND HEARST CORPORATION
DATE: JANUARY 14, 2003
RECOMMENDATION:
Adopt proposed resolution endorsing the conservation framework of the American Land
Conservancy and Hearst Corporation.
FUNDING:
There is no fiscal impact to the City resulting from adoption of the resolution.
DISCUSSION:
The City has received a request from the American Land Conservancy to endorse the
conservation framework for the Hearst Ranch. Attached is a copy of the request, along
with background information they have provided. The conservation framework has
been agreed to by the Hearst Corporation and the American Land Conservancy, which
covers the 82,000 acre ranch along Highway 1 near San Simeon. Municipalities in the
County are being asked to endorse the proposal. A similar resolution was recently
adopted by the County Board of Supervisors. Adoption of the resolution does not result
in any future commitment on the part of the City. Once approvals from local
jurisdictions are obtained, the conservation framework will be submitted to State and
Federal funding sources for consideration.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Adopt recommended resolution;
- Amend and adopt recommended resolution;
- Do not adopt resolution;
- Provide staff direction.
Attachments:
1, Request and information from American Land Conservancy
I
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ENDORSING THE CONSERVATION
FRAMEWORK OF THE AMERICAN LAND CONSERVANCY AND
HEARST CORPORATION
WHEREAS, The Hearst Ranch represe.nts one of the most significant conservation
opportunities in the nation-nearly 128. ,square. mil.e:s of rugged shorelines, rolling
grasslands, craggy peaks and classic California working cattle ranch landscape; and
WHEREAS, The Hearst Corporation ("Hearst") and the American Land Conservancy
("ALC") have agreed to a Conservation Framework for the entire 82,000 acre ranch
based upon input from meetings with over 1 000 individuals-including community
residents and representatives from more than 50 state, local and federal agencies and
organizations; and
WHEREAS, the Conservation Framework is based on the following mutual goals of
ALC and Hearst:
. Protect natural and scenic resources;
. Permanently increase public access west of Highway 1;
. Ensure continued agricultural operations;
. Provide fair compensation for restricting development; and
WHEREAS, the elements of the Conservation Framework are: I
I
. Eliminate New Resorts: No golf course or resort development at San Simeon Point,
no Visitors-Center hotel, no Equestrian Center hotel at Pico Creek and no new areas
for resort development would be created;
. Limit Old San Simeon Villaqe To Julia Morqan's Vision: Permanently restrict any
plans in Old San Simeon Village to new local and visitor-serving uses, including
existing buil.dings and limited, historically consistent infill buildings inspired by Julia
Morgan's recently rediscovered vision, with no more than 100 rooms;
. Provide Permanent Public Access to Coastline: New public access to include 18
miles of new California Coastal Trail running the entire length of the property on the
west side of scenic Highway 1 and offering permanent public access to the
coastline;
.-.----,...,.._.._.~- --.. --.._....-
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RESOLUTION NO.
PAGE 2
. East Side Conservation/AQricultural Easement: Preservation of. the working
landscape of the historical agricultural operations which would ensure long-term
viability of the ranch, while protecting the natural resources; and
. Reduce Potential Residential Development: Limitation of new owner homesites to
27 on the interior of the 82,000 acre R;mch. Imppse siting and access guidelines to
recognize sensitive environmental resource areas and respect existing public views.
No new homesites would be located west of Highway 1; and
WHEREAS, the conservation framework would balance continued agricultural
operations, protect natural and scenic resources and increase public access to 18 miles
of pristine California coastline.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby endorses the conservation framework and urges ALC and Hearst to
complete their good faith negotiations for a detailed conservation transaction consistent
with the Conservation Framework.
BE IT FURTHER RESOLVED that the City Council of the City of Arroyo Grande hereby
urges funding sources, including the state of California and federal government, to
recognize Hearst Ranch as a significant conservation opportunity and provide funding to
make it a reality.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted on this day of ,2003.
--~._------- -~---~ ---
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RESOLUTION NO.
PAGE 3
TONY M. FERRARA, MAYOR
ATTEST:
KELLY K. WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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AMERICAN LAND CONSERVANCY I
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1388 Sutter Street, Suite 810 Uf,U:IVEIJ i
San Francisco, CA 94109 tttfVOf Af'{FtOYO GRANt!: l
I
Telephone: (415) 749-3010 j
03JAH-1 P1'I3:S8 ,
Fax No.: (415)749-3011 I
I
January 7,2003
Steven Adams, City Manager
City of Arroyo Grande
214 East Branch Street
P. O. Box 550
Arroyo Grande, CA 93421
Re: American Land ConservancylHearst Rancb
Conservation Framework Endorsement
Dear Mr, Adams:
As you may be aware, the American Land Conservancy has been negotiating with Hearst Ranch
representatives for a comprehensive conservation easement encompassing the entire 128 square
miles of the Ranch. Enclosed you will find seven (7) sets ofinformationaJ packets about the
Hearst Ranch conservation tramework. This includes the one-page conservation tramework
document agreed to by The American Land Conservancy and The Hearst Corporation, press
clippings covering the announcement of the tramework and letters trom groups which have
endorsed the tramework. Our goal is to have endorsements trom a broad spectrum of local
organizations and public entities, including the City of Arroyo Grande, The San Luis Obispo
County Board of Supervisors unanimously adopted a resolution in support at its January 7, 2003
Board meeting. Several other entities will be considering this issue within the next couple of
weeks.
It is our hope that the City of Arroyo Grande will adopt a resolution, similar to the resolution
adopted by the Board of Supervisors, endorsing the conservation tramework. For your
convenience, I have enclosed a draft resolution that the City Council could consider if it chooses
to endorse the tramework. If you agendize this, I would be glad to attend the Council meeting to
make a presentation, if appropriate,
Thank you for your consideration of this matter and please calI if you have any questions,
Sincerely,
,
KB:jcr
Enclosures
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~ I
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Hearst Corporation-American Land Conservancy
HEARST RANCH CONSERVATION FRAMEWORK
(DECEMBER 2002)
MUTUAL GOALS:
I
. Protect natural and scenic resources, I
. Permanently increase public access west of Highway 1. I
,
Ensure continued agricultural operations. I
. I
. Provide fair compensation for restricting development.
KEY ELEMENTS:
. Eliminate New Resorts: No golf course or resort development at San Simeon
Point. no Visitors-Center hotel. no Equestrian Center hotel at Pico Creek and no
new areas for resort development would be created;
. Umit Old San Simeon Village To Julia Morgan's Vision: Permanently restrict
any plans in Old San Simeon Village to new local and visitor-serving uses,
including existing buildings and limited, historically consistent infill buildings
inspired by Julia Morgan's recently rediscovered vision. with no more than 100
rooms;
. Provide Permanent Public Access to Coastline: New public access to include
18 miles of new California Coastal Trail running the entire length of the
property on the west side of scenic Highway I and offering permanent public
access to the coastline;
. East Side Conservation! Agricultural Easement: Preservation of the working
landscape of the historical agricultural operations which would ensure long-
term viability of the ranch, while protecting the natural resources; and
. Reduce Potential Residential Development: Limitation of new owner
homesites to 27 on the interior of the 82.000 acre Ranch. CUITently Hearst has
271 certified lots that would allow for more than 400 homesites. Hearst would
agree to limit the number of new homesites to 27. Impose siting and access
guidelines to recognize sensitive environmental resource areas and respect
existing public views, No new homesites would be located west of Highway 1.
LA\980538,6
.--- ----"- ----------
I.n.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: CONSIDERATION OF AUTHORIZATION TO SOLICiT BIDS FOR THE
PURCHASE OF AN ASP HAL T COLD PLANER
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council authorize staff to solicit bids for the purchase of an
asphalt cold planer.
FUNDiNG:
The approved fiscal year 2002/2003 budget includes funds in the amount of $16,000 for
the purchase of this piece of equipment.
DISCUSSION:
Various pavement conditions exist throughout the City, including isolated potholes,
pavement rutting and surface cracking. An asphalt cold planer is used to remove
deteriorated sections of asphalt pavement by grinding it into small pieces. Once the
deteriorated pavement section has been removed the area can be resurfaced. This
cold planer will be used to assist the street division in its efforts to permanently correct
defects in pavement instead of providing temporary measures, such as asphalt skin
patches. This equipment will also reduce labor costs and dump fees for asphalt and will
provide for the use of the ground asphalt material for shoulder repairs.
To reduce the cost of the cold planer, staff has selected a component that attaches to
the City's front end loader versus purchasing a self contained motorized unit. The
equipment has been specified to easily attach and detach to the arms of the loader.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendation;
. Do not approve staff's recommendation;
. Modify staff's recommendation;
. Provide direction to staff,
Attachments:
1, Bid Notice and Specifications
2. Equipment Bid List
- ---. ---------
_,'_m___
I
Equipment Bid List for a Cold Planer
1. Quinn Company
1655 North Carlotti Drive
Santa Maria, CA 93454
Attn: Dan Walker
2. Hawthorn Machinery
16945 Camino San Bernardo
San Diego, CA 92127
Attn: Kevin Conklin
3. Johnson Machinery
800 East La Codena
Riverside, CA 92501
Attn: Tony Mykns
10.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER,A1
SUBJECT: CONSIDERATION OF AN ORDINANCE AMENDING MUNICIPAL CODE
CHAPTER 13.24 "EXCAVATION, GRADING, EROSION AND
SEDIMENTATION CONTROL"
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council introduce a revised ordinance amending Municipal
Code Chapter 13.24 "Excavation, Grading, Erosion and Sedimentation Control".
FUNDING:
There are no funding impacts.
DISCUSSION:
On September 24, 2002, the City Council directed staff to distribute a proposed ordinance
amending Municipal Code Chapter 13,24 "Excavation, Grading, Erosion and Sedimentation
Control" for a 45 day public comment period. Staff distributed copies to the Chamber of
Commerce, the County Library, and the Home Builders Association. Staff also posted a
copy on the City's website, No public comments were received.
On December 10, 2002, the City Council introduced the ordinance for first reading,
However, after the first reading, the City received comments from the Coastal San Luis
Resource Conservation District. The comments suggested additional statements.to further
address the adverse impacts of erosion identified in sections 13.24.120 and 13.24.130,
Staff performed a review of the information and incorporated the applicable comments into
the ordinance accordingly, The revised ordinance is presented in legislative format with
the proposed revisions highlighted for Council review (see Exhibit "A").
Municipal Code Chapter 13.24 provides standards for grading, excavation, and erosion
control for construction projects within the City. Although based on the California Building
Code, Chapter 13.24 is tailored to address specific City requirements such as site
investigations, inspection criteria and noncompliance procedures,
CITY COUNCIL
CONSIDERATION OF AN ORDINANCE AMENDING MUNICIPAL CODE CHAPTER
13.24 "EXCAVATION, GRADING, EROSION AND SEDIMENTATION CONTROL
JANUARY 14, 2003
PAGE 2
Staff recommends that the City Council introduce the revised ordinance. The adoption of
the ordinance is tentatively scheduled for the City Council Meeting on January 28, 2003,
The ordinance shall take effect thirty days following adoption.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Introduce revised ordinance;
. Direct staff to present original ordinance for approval at the January 28, 2003 meeting;
. Make desired changes and introduce ordinance;
. Provide direction to staff.
---------
ORDINANCE NO.
A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING ARROYO GRANDE MUNICIPAL CODE
CHAPTER 13.24 REGARDING GRADING, EXCAVATION AND
EROSION CONTROL
WHEREAS, to update the subject cod_e section to comply with the current version of
the California Building Code Appendix Chapter 33 entitled "Excavation and Grading";
and " . ,
WHEREAS, to update the subject code section to comply National Pollution Discharge
Elimination System (NPDES) requirements for stormwater control incorporating best
management practices.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES ORDAIN AS FOLLOWS:
SECTION 1: Sections 13.24 of the Arroyo Grande Municipal Code is hereby amended
in its entirety, all as shown in Exhibit A attached hereto and incorporated by this
reference as though set forth in full.
SECTION 2: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or any part thereof is for any reason held to be unlawful, such
decision shall not affect the validity of the remaining portion of this Ordinance or any
part thereof. The City Council hereby declares that it would have passed each section,
subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of
the fact that anyone or more section, subsection, subdivision, paragraph, sentence,
clause or phrase be declared unlawful.
SECTION 3: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
text of the proposed Ordinance shall be posted in the office of the Director of
Administrative Services/Deputy City Clerk. Within fifteen (15) days after adoption ofthe
Ordinance, the summary with the names of those City Council mernbers voting for and
against the Ordinance shall be pUblished again, and the Director of Administrative
Services/Deputy City Clerk shall post a certified copy of the full text of such adopted
Ordinance. This Ordinance shall take effect and be in full force and effect thirty (30)
days after its passage.
ORDINANCE NO.
PAGE 2
ORDINANCE NO.
PAGE TWO
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was passed and adopted this day of ,
2003.
----- --_.__.~-
ORDINANCE NO.
PAGE THREE
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~9ff )
S. N ADAMS, CITY MANAGER
APPROVED AS TO FORM:
~~TY ATTORNEY
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EXHIBIT "A"
Chapter 13.24 EXCAVATION, GRADING, EROSION AND SEDIMENT CONTROL
13.24.010 Purpose.
The purpose of this chapter is to safeguard life, limb and property, water quality,
safety and the public welfare by regulating and controlling grading, clearing and erosion
on private property. (Prior code ~ 7-1.01)
13.24.020 Scope.
This chapter sets forth rules, regulations and minimum standards to control
excavation, grading, erosion and sediment; requires control of all existing and potential
conditions of accelerated erosion; establishes administrative procedures for issuance of
permits; and provides for approval of plans and inspections during construction and
maintenance. All activities subject to subdivision map requirements and/or building
permits shall meet these standards, (Prior code ~ 7-1,02)
13.24.030 Permits required.
No person shall do any land disturbance work without first obtaining a permit
from the building official except as follows:
A. Isolated area: grading in an isolated, self-contained area if there is no danger
to private or public property;
B, Emergency work: work necessary to preserve life or property; provided,
however, that when emergency work is performed under this section, the
person performing it shall report the pertinent facts relating to the work to the
building official within fifteen (15) days after commencement of the work and
shall thereafter obtain a permit pursuant to Section 13.24.060 and perform
such work as may be determined by the building official to be reasonably
necessary to correct any erosion or conditions with a potential to cause
erosion as a result of the emergency work;
C. Excavation: an excavation which does not exceed one hundred (100) cubic
yards and is less than two feet in depth, does not create a cut slope higher
than five feet and steeper than two to one (2:1) (see Figure 2 in Section
13,24.110);
D. Fill: a fill containing only permitted materials less than one-foot deep, placed
on natural terrain slope flatter than five to one (5: 1), does nor exceed fifty (50)
cubic yards on anyone site, including stockpiles, does not alter or obstruct a
drainage course, will not be used for structural support or roadways and the
area graded or filled does not exceed eleven thousand (11,000) square feet
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(one-quarter acre). This exemption shall not apply to a fill within a riparian
zone;
E. Basements and footings: an excavation below finished grade for basements
and footings of a building, retaining wall or other structure authorized by a
valid building permit. This shall not exempt any fill except as provided under
subsection D of this section, made with the material from such excavation or
exempt any excavation having an unsupported height greater than five feet
after the completion of such structures;
F. Cemeteries: cemetery graves;
G, Refuse disposal: refuse, individual and/or community sewage disposal sites
controlled pursuant to other regulations;
H. Wells and utilities: excavations for wells, tunnels or utilities;
I. Exploratory investigations: excavations under the direction of a soils
engineer or engineering geologist where such excavation is to be returned to
the original condition within forty-five (45) days after the start of work;
J. Clearing an area of eleven thousand (11,000) square feet (one-quarter acre)
or less on five percent slopes or less;
K. Agricultural: normal routine farming activities necessary to manage land,
crops and/or animals for food production;
L Mining, quarrying, excavating, processing, stockpiling of rock, sand, gravel,
aggregate or clay where established and provided for by law, provided such
operations are conditioned by other permits to preclude discharge of
sediments offsite and provided such operations do not affect the lateral
support or increase the stresses or pressure upon any adjacent or contiguous
property, (Prior code S 7-1.03)
13.24.040 Hazards.
A. General. No person shall cause or allow the persistence of a condition on
any site that could cause accelerafed erosion. Accelerated erosion shall be
controlled and/or prevented by the responsible person or the property owner
by using practices outlined hereinafter as applicable. Additional measures
may be necessary, and may be specifically required by the building official
when work is on geological unstable areas, thirty (30) percent or steeper
slopes, and/or on soils with a severe erosion hazard rating by a USDA Soil
Survey, Soil sterilants that last longer than four weeks shall not be used on
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soils or slopes which may subsequently need vegetation for erosion and
sediment control.
B, Where feasible, erosion hazard problems shall be controlled no later than the
beginning of the next winter or adverse season. Hazardous Conditions.
Whenever the building official determines that any existing excavation or
embankment or cut or fill on private property has become a hazard to life and
limb, or endangers property, or adversely affects the safety, use or stability of
a public way, drainage channel or causes significant impact on the natural
resources of the area, the owner of the property upon which the excavation,
cut or fill is located, or other person or agent in control of the property, upon
receipt of notice in writing from the building official shall, within the period
specified therein, repair or eliminate such hazard and conform with the
requirements of this chapter.
No permits of any kind shall be issued if the building official determines that
proposed construction work is hazardous to the extent described above, or
the work is subject to a major flood hazard dangerous to life or property, and
which hazard cannot be eliminated, prevented, or corrected. (Prior code 9 7-
1.04)
13.24.050 Definitions.
When used in this chapter, the definitions listed hereunder shall have the
meanings as specified in this section:
"Accelerated erosion" means rapid erosion caused by human-induced alteration
of the vegetation, land surface topography or runoff patterns. Evidence of accelerated
erosion is indicated by exposed soils, active gullies, tills, sediment deposits, or slope
failures caused by human activities, including grazing promoted by human activities.
"Access and building envelope" means a delineated area within which all land
disturbances for construction of access and/or building will be confined,
"Applicant" means any person, corporation, partnership, association of any type,
public agency or any other legal entity who submits an application to the building official
for a permit pursuant to this chapter.
"Approval" means a written engineering or geological opinion concerning the
progress and completion of the work.
"As-grade" is the surface conditions extent. on completion of grading,
"Bedrock" means in-place, solid rock.
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"Bench" means a relatively level step excavated into earth material on which fill I
is to be placed. i
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Management Practices I
"Best (BMPs)" are practices, means, methods, I
measures, devices, structures, vegetative plantings and/or a combination thereof i
designed to safely control erosion and sediment so that construction wastes or J
contaminants from construction materials, tools and equipment are prevented from
entering the storm drain system.
"Building official" means the officer or other designated authority charged with
the administration and enforcement of this code, or a duly authorized representative.
For purposes of this section, the building official shall be the Director of Public Works,
"Borrow" means earth material acquired from an off-site or other on-site location
for use in grading on a site.
"Clearing" means the removal or vegetation and debris down to bare soil by any
method.
"Civil engineer" means a professional engineer licensed in the State of California
to practice in the field of civil works.
"Civil engineering" means the application of the knowledge of the forces of
nature, principles of mechanics and the properties of materials to the evaluation, design
and construction of civil works.
"Compaction" means the densification of earth and solids or a fill by mechanical
means.
"Development permit" means a permit issued for new land use activities,
building, grading, land clearing, subdivision, planned unit development, and/or other
project approval process administered by the City of Arroyo Grande,
"Drainage course" mean a well defined, natural or man-made channel which
conveys storm water runoff either year-round or intermittently.
"Earth material" means any rock, nafural soil or fill and/or any combination
thereof,
"Engineering geologist" means a geologist experienced and knowledgeable in
engineering geology and licensed with the State of California to practice engineering
geology.
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"Engineering geology" means the application of geologic knowledge and I
principles in the investigation and evaluation of naturally occurring rock and soil for use I
in the design of civil works. I
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"Erosion" means the wearing away of the ground surface by the actions of water, I
wind, ice, gravity, or a combination thereof. i
"Erosion control specialist" means a person who is registered in the state or by a
professional society and is capable of preparing erosion and sediment control plans. In
the event it is the opinion of the building official such plan requires design of civil works,
the specialist must be licensed as a civil engineer in the State of California.
"Erosion hazards" means the susceptibility of a site to erode based on soils,
condition and steepness of a slope, rock type, vegetation, and other site factors.
"Erosion, sediment and runoff control planning" means the application of the
knowledge of erosion and sediment control principles and practices in the investigation
and evaluation for use in the design of civil works,
"Erosion sediment and runoff control practices" means methods, measures,
devices, structures, vegetative plantings and/or a combination thereof designed to
control erosion and sediment; to safely contain and/or dispose of storm water runoff;
and to stabilize soils and slopes,
"Excavation" means the mechanical removal of earth materials.
"Fill" means the deposit of permitted materials by artificial means.
"Grade" means the vertical location of the ground surface.
1. "Existing grade" means the grade prior to grading.
2. "Rough grade" means an approximate elevation of the ground surface
conforming to the approved plan.
3. "Finished grade" means the final grade or surface conditions of the site which
conforms to the approved plan,
"Grading" means any excavation, filling, leveling, or combination thereof
(excludes stripping and/or clearing).
"Key" means a designed, compacted fill placed in a trench excavated in earth
material beneath the toe of a proposed fill slope.
NPDES" means National Pollution Discharge Elimination System, the
national program for controlling discharges under the Federal Clean Water Act.
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"Land disturbance" means clearing, stripping, grading or other
manipulation of the natural terrain by manual and/or mechanical means.
"One hundred (100) year storm" means a storm with such intensity and duration
that its magnitude would only be exceeded on the average once every one hundred
(100) years,
"Owner" means the person or persons shown in the county recorder's office as
owner of property.
"Permittee" means the owner, contractor, or any person undertaking land
disturbance activities upon a site pursuant to a permit granted by the. building official
authorizing performance of a specified activity,
"Runoff" means the passage of surface water over ground surface.
"Sediment" means eroded earth material that is carried and/or deposited by
water, wind, gravity or ice and is a major source of water pollution.
"Site" means a lot or parcel of land or contiguous combination thereof, where
land disturbance including erosion control, clearing, grading, or construction are
performed, permitted, or proposed.
"Slope" means an inclined ground surface, the inclination of which is expressed
as a ratio of horizontal distance to vertical distance,
"Soil" means naturally occurring superficial deposits overlying bedrock.
"Soil engineer" means a civil engineer experienced and knowledgeable in the
practice of soil engineering,
"Soil engineering" means the application of the principles of soil mechanics in the
investigation, evaluation and design of civil works involving the use of earth materials
and the inspection and testing of the construction thereof,
"Stabilization" means the prevention of erosion to exposed soil.
"Start of Construction" means the first land~disturbing activity associated with a
construction project.
"Storm Water Pollution Prevention Plan" is a plan that provides for erosion
control using the specific best management practices to control sediment and erosion
on a construction site during and after construction.
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"Stream" means any water course as designated by a solid line or dash and
three dots symbol shown on the largest scale of United States Geological Survey map
most recently published.
"10-year storm" means a storm with such intensity and duration that its
magnitude would only be exceeded on the average once every ten years.
"Terrace" means a relatively level step constructed in the face of a graded slope
surface for drainage and maintenance purposes.
"Topsoil" means loose, pliable, organic and fertile earth materials on top of a soil
profile, usually the "A" horizons.
"Unstable soil" means soil which in the opinion of the building official, or the civil
engineer, or the soils engineer or the geologist, is not competent to support other soil or
fill, to support structures, or to satisfactorily perform the other functioning for which the
soil is intended. (Prior code 9 7-1.05)
13.24.060 Perrnit application, plans, specifications and reports required.
Except as exempted in Section 13.24,030 of this chapter, no person shall do,
cause, permit, aid, abet, suffer or furnish equipment or labor for any clearing, grading,
erosion or sediment control work until a permit has been obtained from the building
official by the owner(s) of the property or his or her agent. To obtain a permit, the
applicant shall first file an application therefore in writing on a form furnished by the
building official for that purpose.
A. Application. The application for a permit must include all of the following items:
1. Application form;
2. Two sets of the site map and grading plans;
3. Two sets of the erosion and sediment control plan, where required;
4, Two sets of the soil engineering report, where required;
5. Two sets of the engineering geology report, where required;
6. Two sets of the work schedule;
7. Two sets of a vicinity map showing the location of the site in relationship to the
surrounding area's water courses, water bodies and other significant geographic
features, and roads and other significant structures;
8. Application fees as stipulated in the current issue of the Uniform Building
Code;
9, Performance bond or other acceptable security, when required.
10. Two sets of any supplementary material required by the building official.
B, Application Form. The following information is required. on the application
form:
1. Name, address and telephone number of the applicant with date of
application;
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2, Names, addresses and telephone numbers of any and all contractors,
subcontractors or persons actually doing the land disturbing and land filling
activities and their respective tasks;
3. Name(s), address(s) and telephone number(s) of the person(s) responsible for
the preparation of the site map and grading plan, erosion and sediment control
plan, soil engineering and engineering geology reports;
4, Signature(s) of the owner(s) of the site or of an authorized representative,
C. Permit Issuance, The building official may require that operations and project
designs be modified if delays occur which incur weather generated problems not
considered at the time the permit was issued.
1, A separate permit shall be required for each site and cover both excavations
and fills, clearing, grading and erosion control work.
2. Approval of a permit shall require the abatement of any existing human
induced or accelerated erosion problems on the property, The building official
may seek abatement recommendation from local conservation districts,
agencies, organizations and/or associations when available.
3. A permit shall authorize only that work which is described or illustrated on the
approved site plans and specifications.
D, Site Map and Grading Plan. Two sets of the site map and grading plan shall
be required and shall contain all of the following information:
1, Existing and proposed topography of the site taken at a contour interval
insufficiently detailed to define the topography over the entire site;
2, Two contour intervals that extend a minimum of one hundred (100) feet off-
site, or sufficient to show on- and off-site drainage;
3, Site's property lines shown in true location with respect to the plan's
topographic information;
4. Location and graphic representation of all existing and proposed natural and
man-made drainage facilities;
5. Detailed plans of all surface and sub-surface drainage devices, walls, cribbing,
dams and other protective devices to be constructed with or as a part of the
proposed work, together with a map showing the drainage area and calculations
justifying the estimated runoff of the area served by any drain;
6, Location and graphic representation of proposed excavations and fills, of on-
site storage of soil and other earth material, and of on-site disposal;
7, Location of existing vegetation types and the location and type of vegetation to
be leffundisturbed;
8. Location of proposed final surface runoff, erosion and sediment control
practices;
9. Estimated quantity of soil or earth material in cubic yards to be excavated,
filled, stored or otherwise utilized on-site;
10, Outline of the methods to be used in clearing vegetation, and in storing and
disposing of the cleared vegetative matter;
11. Proposed sequence and schedule of excavations filling and other land
disturbing and filling activities, and soil or earth material storage and disposal;
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12. Location of any buildings or structures, including wells and sewage disposal I
facilities on the property where the work is to be performed, and the location of
any buildings or structures on land of adjacent owners which are within four
hundred (400) feet of the property or which may be affected by the proposed
grading operations;
13. North arrow, written and graphic scales. Specifications shall c.ontain
information covering construction and material requirements.
E. Grading Requirements, All grading in excess of five thousand (5,000) cubic
yards shall be performed in accordance with the approved grading plan prepared
by a civil engineer, and shall be designated as "engineered grading," Grading
involving less than five thousand (5,000) cubic yards shall be designated "regular
grading" unless the permittee, with the approval of the building official, chooses
to have the grading performed as "engineered grading,"
1. Engineering Grading. A civil engineer authorized by state law shall prepare
and sign the reports, plans and specifications required in subsections D and F of
this section.
2. Regular Grading. The building official may require inspection and testing by an
approved testing agency, The testing agency's responsibility shall include, but
need not be limited to, approval concerning the inspection of cleared areas and
benches to receive fill, and the compaction of fills,
When the building official has cause to believe that geologic hazards may be
involved, the regular grading operation shall be required to conform to
engineered grading requirements.
F. Preliminary Reports. When required by the building official, each application
for a permit shall be accompanied by two sets of supporting data consisting of a
soil engineering report, engineering geology report, erosion and sediment control
report, and/or any other reports necessary. During grading, all necessary reports,
compaction data, soil engineering, engineering geology and erosion and
sediment control recommendations, in accordance with best management
practices, shall be submitted to the civil engineer and the building official by the
soil engineer, the engineering geologist, and the erosion control specialist.
1. The civil engineering report when required, shall include, but not be limited to:
a. Hydrological calculations of runoff for ten (10) year and one hundred (100)
year storm frequencies and comparison of runoff without and with project;
b, Inspection and approval as to establishment of lines and grades, design
criterici for corrective measures, including the existing and/or required safe storm
drainage capacity outlet of channels both on and off-site; and
c. Opinions and recommendations covering adequacy of site to be developed by
the proposed grading.
2. The soil engineering report, when required, shall contain, but need not be
limited to, all the following information:
a. Data regarding the nature, distribution, strength and erodibility of existing soils;
b. Data regarding the nature, distribution, strength and erodibility of soil to be
placed on the site, if any;
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c. Conclusions and recommendations for grading procedures;
d. Conclusions and recommended designs for interim soil stabilization devices
and measures and for permanent soil stabilization after construction is
completed;
e. Design criteria for corrective measures when necessary;
f. Opinions and recommendations covering adequacy of sites to be developed by
the proposed grading.
3. The engineering geology report when required, shall contain, but need not be
limited to, the following information:
a. An adequate description of the geology of the site;
b. Conclusions and recommendations regarding the effect of geologic conditions
on the proposed development;
c, Opinions and recommendations covering the adequacy of sites to be
developed by the proposed grading;
d, Need for subdrains or other underground drainage devices.
4, A stormwater pollution prevention plan (SWPP) plan, when required, shall
incorporate the best management guidelines or requirements for stormwater
management that have been defined or adopted by any federal, state, regional,
county and/or City agency. The plan shall contain, but need not be limited to,
the following information:
a. A delineation and brief description of the practices to retain sediment on the
site, including sediment basins and traps, and a schedule for their maintenance
and upkeep;
b. A delineation and brief description of the best management practices for
surface runoff and erosion control practices to be implemented, including types
and methods of applying mulches, and a schedule for their maintenance and
upkeep;
c, A delineation and brief description of the vegetative practices to be used,
including types of seeds and fertilizer and their application rates, the type,
location and extent of pre-existing and undisturbed vegetation types, and a
schedule for maintenance and upkeep;
d. The location of all the practices listed above shall be depicted on the grading
plan, or on a separate plan at the discretion of the building official;
e. An estimate of the cost of implementing and maintaining all erosion and
sediment control practices..
5. work Schedule. The applicant must submit a master work schedule showing
the following information:
a. Proposed grading schedule;
b. Proposed schedule for installation of all best management practices for interim
and permanent erosion and sediment control;
c. Schedule for construction of final improvements, if any;
G. Engineered Grading, It shall be the responsibility of the civil engineer who
prepares the approved grading plan to incorporate all recommendations from the
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soil engineering and engineering geology, and erosion and sediment control
reports into the grading plan after approval by the building official.
H. Notification Noncompliance. If, in the course of fulfilling their responsibility
under this chapter, the civil engineer, the soil engineer, the engineering i
geologist, the erosion control specialist, or the testing agency find that the work I
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is not being done in conformance with this chapter or the approved grading I
plans, the discrepancies shall be reported immediately in writing to the building i
official. Recommendations for corrective measures, if necessary, shall be i
submitted. ,
I. Transfer of Responsibility for Approval. If the civil engineer, the soils engineer,
the engineering geologist, the erosion control specialist, or the testing agency of
record is changed during the course of the work, the work shall be stopped until
the replacement has agreed to accept the responsibility within the area of his or
her technical competence for approval upon completion of the work.
J. Final Reports. Upon completion of the rough grading work and. at the final
completion of the work, the building official may require the following reports and
drawings and supplements thereto:
1. An as-built grading plan prepared by the civil engineer, including original
ground surface elevations, as-graded ground surface elevation, lot drainage
patterns and locations and elevations of all surface and sub-surface drainage
facilities, and providing approval that the work was done in accordance with the
final approved grading plan;
2. A soil grading report prepared by the soil engineer, including locations and
elevations of field density tests, summarie.s of field and laboratory tests and other
substantiating data and comments on any changes made during grading and
their effect on the recommendations made in the soil engineering investigation
report, and providing approval as to the adequacy of the site for the intended
use;
3, A geologic grading report prepared by the engineering geologist, including a
final description of the geology of the site including any new information
disclosed during the grading and the effect of same on recornrnendations
incorporated in the approved grading plan, and providing approval as to the
adequacy of the site for the intended use as affected by geologic factors;
4. A stormwater prevention pollution report includes a description of the
erosion, sediment and runoff control practices applied on the site, including any
new information disclosed during site development and the effect of same on
recommendations incorporated in the -approved grading plan, noting any
changes required, and providing approval as to the adequacy of erosion and
sediment controls.
K. Final approval shall not be given until all work, including installation of all
drainage facilities and protective devices, all erosion and sediment control, and
vegetative measures, has been completed in accordance with the approved
plans and the required reports have been submitted.
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L. Executed contract(s) or deed restrictions requiring maintenance and upkeep of
final plan runoff and erosion control practices for as long as the building official
determines necessary and as approved in the erosion and sediment control plan,
M. Variances. A request for variance from the provisions of this chapter, the
permit conditions, or the plan specifications may be approved, conditionally
approved, or denied by the building official. A request for a variance must state
in writing the provision to be varied, the proposed substitute provision, when it
would apply and its advantages,
N. Work Time Limits. The permittee shall fully perform and complete all the work
required to be done within the time limits specified. If the permittee is unable to
complete the work within the specified time prior to the expiration of the permit, a
request shall be presented in writing for an extension of time, setting forth the
reasons for the requested extension, If, in the opinion of the building official, an
extension is warranted, additional time may be granted for the completion of the
work, (Prior code 9 7-1.06)
13.24.070 Fees.
A. Plan-Checking Fee. For excavation and fill on the same site, the fee shall be
based on the volume of the excavation or fill, whichever is greater. Before accepting a
set of plans and specifications for checking, the building official shall collect a plan-
checking fee. Separate permits and fees shall apply to retaining walls or major drainage
structures as indicated elsewhere in this code, There shall be no separate charge for
standard terrace drains, erosion and sediment controls and similar facilities. The
amount of the plan-checking fee for grading plans shall be as set forth in the latest
version of the California Building Code Appendix Chapter 33 entitled "Excavation and
Grading".
The plan-checking fee for a grading permit authorizing additional work to that
under a valid permit shall be the difference between such fee paid for the original permit
and the fee shown for the entire project.
B, Grading Permit Fees, A fee for each grading permit shall be paid to the
building official as set forth in the latest version of the California Building Code
Appendix Chapter 33 entitled "Excavation and Grading". The fee for a grading
permit authorizing additional work to that under a valid permit shall be the
difference between the fe'e paid for the original permit and the fee shown for the
entire project.
13.24.080 Bonds and securities.
The building official may require bonds in such form and amounts as may be
deemed necessary to assure that the work, if not completed in accordance with the
approved plans and specifications, will be corrected to eliminate hazardous conditions,
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In lieu of a surety bond the applicant may file a cash bond or instrument of credit with
the building official in an amount equal to that which would be required in the surety
bond.
The surety bond, or in lieu thereof, less the costs of remedial work, if any, shall
be released when the building official determines that the best management practices
for erosion and sediment control practices have permanently stabilized the site, but not
later than eighteen (18) months after installation of all permanent erosion control
practices, (Prior code 9 7-1.08)
13.24.090 Design standards for cuts and excavations.
Unless otherwise recommended in the soil engineering and/or engineering
geology reports approved by the building official, cuts and, excavations shall conform to
the provisions of this section,
A. The slope of cut surface shall be no steeper than is safe for the intended use.
Cut slopes shall be no steeper than two to one (2:1), horizontal to vertical. Due
to individual site soils and geology, flatter and shorter slope lengths may be
required, or steeper and longer slope lengths may be allowed upon review by the
building official when he is presented with evidence that this is consistent with
the building and safety, Cut slopes shall be rounded off so as to blend in with
natural terrain,
B. Stockpiles. Stockpile material for trenches and pits shall not be adjacent to the
excavation and shall promptly be backfilled and compacted into trenches and
pits, Excavated material not needed at the site will be disposed of as approved
by the building official.
C. Vegetative Protection, All earth cuts shall be planted with temporary and
permanent vegetation or otherwise protected from the storm runoff erosion within
thirty (30) days of the completion of final erosion control and grading work.
Planting shall be watered or irrigated to establish a root system before the rainy
season, if determined necessary by the building official. (Prior code 9 7-1.09)
13.24.100 Fills.
Unless otherwise recommended in the soil engineering and/or engineering
geology reports approved by the building official, fill shall conform to the provisions of
this section. In the absence of an approved -soil engineering report, these provisions
may be waived for minor fills not intended to support structures.
A, Fill Location. Fill shall not be constructed on natural slopes steeper than two
to one (2:1). The area beyond the toe of the fill shall be sloped for sheet overflow
or a protected drain shall be provided.
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B. Fill Slopes, The slope of fill surfaces can be no steeper than is safe for the I
intended use. Fill slopes shall be no steeper than two to one (2: 1). Due to
individual soil properties, shorter and flatter slopes may be required or steeper
and longer slopes may be allowed upon review by the building official if he or she
is presented with evidence that the deviations are consistent with stability and
safety. Fill slopes shall be rounded off so as to blend with the natural terrain.
C. Ground Preparation. Natural ground surface over which fills are planned shall
first be cleaned of all trash, vegetation, stumps, debris, noncomplying fill, and
other unsuitable materials and shall be scarified prior to the placement of the fill.
Topsoil shall be removed and stockpiled for use in final grading. Where slopes
are five to one (5:1) or steeper and height is greater than five feet, a bench ten
(10) feet wide minimum, as determined by the soils engineer, shall be dug into
undisturbed, solid competent soil or bedrock beneath the toe of the proposed fill.
The bench must be inspected and approved by the soils engineer and/or
engineering geologist as a suitable foundation before placing fill. The area
beyond the toe of fill shall be sloped for sheet overflow or a paved drain shall be
provided,
D, Materials Permitted. Only permitted material free from tree stumps,
detrimental amounts of organic matter, trash, garbage, sod, peat and/or similar
materials shall be used. Rocks larger than twelve (12) inches in greatest
dimension shall not be used unless the method of placement is properly devised,
continuously inspected and approved by the building official. Rock disposal
areas shall be delineated on the grading plan.
The following shall also apply;
1. Rock sizes greater than twelve (12) inches in maximum dimension shall be ten
(10) feet or more below grade, measured vertically.
2. Rocks shall be placed so as to assure filling of all voids with fines.
Topsoil is to be used in the top twelve (12) inch surface layer to aid in planting
and landscaping.
E. Compaction of Fill. All tills shall be compacted to a minimum relative dry
density of ninety (90) percent as determined by ASTM D-1557-78 or UBC
Standard No. 70-1. Field density verification shall be determined in accordance
with UBC Standard No. 10-2 or by an approved equivalent. A higher relative dry
density and/or additional compaction tests may be required at any time by the
building official.
F. Vegetative Protection. All earth fills shall be planted with temporary and
permanent vegetation or otherwise protected from the effects of storm runoff
erosion within thirty (30) days of the completion of final grading, and planting
shall be watered or irrigated to establish a root system, if determined necessary
by the building official. (Prior code 9 7-1.10)
14
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--_._-~--_._.~. -
13.24.110 Design standards for cut and fill setbacks. I
The setbacks and other restrictions specified by this section are minimum and
may be increased by the building official or by the recommendation of the civil engineer, I
soils engineer or engineering geologist, if necessary for safety and stability or to I
prevent damage of adjacent properties from deposition or erosion, or to provide access I
for slope maintenance and drainage, Retaining walls may be used to reduce the
required setbacks when approved by the building official.
A. Setbacks From Property Lines, The tops of cuts and toes of fill slopes shall be
set back from the outer boundaries of the permit area, including slope-rights and
easements, in accordance with Figure NO.1 and Table No, 70-C,
B. Design Standards for Setbacks, Setbacks between graded slopes (cut or fill)
and structures shall be provided in accordance with Figure NO.2.
....
Topor 1 .
n
,
'. T..
, .....
MuutI10r FIaisIICGde
.............- -
FIGURE NO.1
TABLE NO. 70-C
REQUIRED SETBACKS FROM PERMIT AREA BOUNDARY (IN FEET)
'Additional width may be required for interceptor drain.
SETBACKS
H a b'
Under 5 0 1
5-30 H/2 H/5
Over 30 15 6
'Additional width may be required for interceptor drain,
15
----.-
I
!
I
~o( ~,~
I
.,.. I
I
......-.:. 1 i
I
L -.ed 10"....
Hl2a..Ned:oc aoa:d 1$"'-.
FIGURE NO.2
C, Stream and Riparian Setback. Tops and toes of cut and/or filled slopes shall
be set back far enough to prevent encroachment upon streams, flood plains, or
channels, or body of standing water to provide and maintain an undisturbed
protective strip between the grading and the riparian corridor. This strip shall
have sufficient filter capacity to prevent degradation of water quality, as
determined by the erosion and sediment control specialist and approved by the
building official. If it is determined that the filter capacity of the protective strip is
insufficient, or development activity will encroach upon riparian zones, additional
setback distance and/or erosion control practices may be required.
D, Retaining Walls. Retaining walls, when keyed into stable foundations and
capable of sustaining the design loads, may be used to reduce the required cut
and fill setbacks when recommended by the civil or soils engineer, or
engineering geologist and approved by the building official.
E. Other Restrictions and/or Minimums, Other requirements may also be
increased or relaxed upon review by the building official if he or she finds the
deviations consistent with safety and stability and to provide access for slope
maintenance and drainage. (Prior code ~ 7-1.11)
13.24.120 Design standards for drainage and terraces.
Drainage facilities and terraces shall conform to the provisions of this section
unless otherwise indicated on the approved permit and plans. Te tAe gr-eatest extent
possisle, poak storm drainage runoff anEl sedimont Fates may net exseeEl pro
dO'/elepmont Fates. Site development shall have no adverse impacts on adiacent and
downstream locations. If rates are s\,lsstanfially gr-eater than pre dovelef3ment Fatos,
off sito oresien, seEliment anEl fteod centr-ol impm'lomeRts to the f3rinsif3al ElFainage way
may bo roq\,lirod to handle the r\,lneff increase or f3eak disct:1al'f:les. If adverse impacts
are identified. off-site erosion. sediment and flood control improvements to the drainaqe
wav will be required to eliminate the adverse impacts.
A. Runoff Calculations. The approved plans shall show by table and/or
calculations the peak rate of storm runoff both before and after development.
16
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-------
To rod~Ge eliminate adverse impacts of runoff and sediment, a combination I
of storage, infiltration, and controlled release of storm water runoff may be
required,
Calculations may be required to demonstrate ass~re tt-le b~ilaing attiG/al that I
the cumulative effects of tributary flows will not have an adverse affeGt effect
upon ultimate peak discharge through a channel due to modifications to the
channel resulting from the retarding,
B. Drainage Facilities.
1, Disturbance of natural drainage ways shall be kept to a minimum and existing
drainage courses shall not be obstructed or obliterated without rnitigating
measures installed that have been approved by the building official. Grading
equipment shall not disturb cross flowing streams unless absolutely necessary
and only with prior approval from the building official. It is the responsibility of the
permittee to secure any additional permits from agencies exercising jurisdiction
over the stream.
2. Whenever a grading operation obstructs or impairs the flow of runoff in an
existing drainage course, a culvert, bridge or other suitable drainage facility
designed and acceptable to the building official shall be installed to convey the
flow past the point of impairment.
3, No construction mat~rials or construction by-products shall be discarded in
any drainage way or riparian zone,
4. Drainage facilities, including paved, rock or vegetative channels, culverts or
pipe drains, shall be designed to safely carry existing and potential off-site runoff
from a fully developed area upstream, as well as local on-site surface and
subsurface waters to the nearest adequate drainage course designated for such
purposes by the building official and/or other appropriate jurisdiction as a safe
place to discharge such waters. Properly designed energy dissipators may be
required at the point of discharge,
5. Culvert size and materials shall be determined by the civil engineer in
accordance with standard design criteria and as approved by the building official.
Minimum diameter shall be eighteen (18) inches,
6, Cuts, fills and retaining walls shall have subsurface drainage facilities as
necessary for stability.
7. Beims, ditches, interceptor drains, or swales shall be constructed at the top of
cut and filled slopes for protection against water runoff. Paved interceptor drains
shall be installed along the top of all cut slopes where the tributary drainage area
above slopes towards the cut and has a drainage path greater than forty (40)
feet measured horizontally. Interceptor drains shall be paved with a minimum of
three inches of concrete or gunite and reinforced. They shall have a minimum
depth of twelve (12) inches and a minimum paved width of thirty (30) inches
measured horizontally across the drain. The slope of drain shall be approved by
the building official. Energy dissipators may be required by the building official.
17
,
I
--.....---....--..-"'....- -..- -"---
8. A minimum five percent grade between approved storm drainage facilities
and all building pads, yards, roof drains and driveways is recommended. Building
pads shall have a drainage gradient of two percent toward approved drainage
facilities, unless waived by the building official.
Exception: The gradient from the building pad may be one percent if all of the
following conditions exist throughout the permit area:
a, No proposed fills are greater than ten (10) feet in maximum depth.
b. No proposed finish cut or fill slope faces have a vertical height in excess of ten
(10) feet.
c, No existing slope faces, which have a slope face steeper than ten to one
(10:1), horizontally to vertically, have a vertical height in excess often (10) feet.
C. Terraces. Terraces at least six feet in width shall be established at not more
than thirty (30) foot vertical intervals on all cut or fill slopes to control surface
drainage and debris except that where only one terrace is required, it shall be at
mid-height. For cut or fill slopes greater than sixty (60) feet and up to one
hundred twenty (120) feet in vertical height, one terrace at approximately mid-
height shall be twelve (12) feet in width. Terrace widths and spacing for cut and
fill slopes greater than one hundred twenty (120) feet in height shall be designed
by the civil engineer and approved by the building official. Suitable access shall
be provided to permit proper cleaning and maintenance.
Swales or ditches on terraces shall have a minimum gradient of five percent and
must be paved with reinforced concrete not less than three inches in thickness or
an approved equal paving. They shall have a minimum depth at the deepest
point of one foot and a minimum paved width of five feet. A single run of swale or
ditch shall not collect runoff from a tributary area exceeding thirteen thousand
(13,000) square feet (projected) without discharging into a down drain. (Prior
code 9 7-1.12)
13.24.130 Design standards for erosion and sediment control. I
During site planning, access and building envelopes should be arranged so as to
minimize disturbance of particularly erodible areas. These plans should reflect the I
arrangement and specifically stipulate areas to remain undisturbed. I
All streams, flood plains, channels, bodies of standing water, or other riparian
areas shall be identified and delineated on the development plans. If it is determined
that certain development activities in or near- the riparian zones would be detrimental,
those activities may be prohibited.
Exposed soil and slopes shall be protected from erosion. by temporary and/or
permanent measures.
As soon as possible and feasible following completion of each stage of grading
and/or construction, all sites will be permanently stabilized by installing all required
18
erosion and sediment control practices to insure protection before the normal beginning
date of winter or adverse season.
A. Structures on existing slopes exceeding thirty (30) percent shall utilize pole,
step or other such foundation that does not require mayor land disturbances.
B. Runoff Control. Where concentrated runoff will occur, it shall be carried in pipe
or culvert conduits or over a nonerodible surface (paved, rocked or vegetated) to
stable discharge points clearly shown on the development plans. All conduits
must have proper energy dissipators at the point of discharge when necessary to
prevent erosion.
C, Building Site Runoff, Runoff from buildings, roads, driveways and the total site
area shall be controlled by berms, swales, ditches, structures, vegetative filter
stops and/or catch basins to prevent the escape of sediment from the site.
D. Vegetative Removal. Development plans shall indicate the areas where
vegetation is to be removed and replaced within the building and access
envelopes. Vegetation removal shall be limited to that amount necessary and as
indicated on the approved development plan. The method and time shall be such
that the erosive effects are minimized.
E. Vegetative Disposal. Vegetation removed during clearing operations shall be
disposed of in a manner approved by the building official and in compliance with
all State, Federal and local laws, Burning requires a separate permit through the
Air Pollution Control District to ensure compliance with local air quality standards,
No long branches or charred pieces shall be permitted to remain.
F. Topsoil. To promote regrowth of vegetation, topsoil graded from cuts and fills
and/or secured from other sources shall be stockpiled and/or reapplied upon
completion of grading on slopes steeper than four to one (4:1), Soil stockpiles
shall be protected from erosion at all times.
G. Vegetative Protection. When needed and planned, all bare slopes and/or
disturbed areas will be planted to both temporary and permanent vegetation B6 I
each stage of grading is G9Rlpleted, Sufficient temporary, rapid growing
vegetation to stabilize the 'soil will be used until the permanent vegetative cover
grows or matures enough to provide pe-rmanent stability.
H, Winter and/or Adverse Season Operations.
1. Land disturbance or development operations may be restricted or temporarily
halted during the normal winter or rainy season, and/or other times whenever the
building official determines that the weather, soil, slope and general site
conditions may cause serious accelerated erosion or sediment damage, either
on-site or downstream, Existing ground cover shall not be cleared, destroyed,
19
----~--""
burned or disturbed more than fifteen (15Ldays prior to grading or construction I
work, unless approved in advance by the building official.
2. Plans for temporary and/or permanent erosion and sediment control shall be
approved by the building official forty-five (45) days prior to October 15th"-aII All I
approved erosion and sediment control best management practices shall be
installed by October 15th.
3. Wt-leR Anv land development work is alleweEl between October 15th and
March 15th shall be in accordance with -the appr:epFiate aDProved best
management practices must be in place during any land disturbance, and
applied to all soils bared at the end of each working day. An adeQuate reserve
supply of erosion control materials SufRsieRt eresieR seRtr:e1 materials shall be
kept on the site at all times to be installed immediately by the permittee upon
advent of any rainfall, winds, or other storm event that may be expected to cause
accelerated erosion.
4, All cut and fill slopes, except sand slopes or dunes, without satisfactory
vegetative cover between growing seasons shall be mulched with a minirnum of
four thousand (4,000) pounds of straw or equivalent per acre of slope surface,
Mulch will be anchored to the slope by punching or tacking into the soil or with
netting installed over the mulch, Additional mulching and/or other anchoring
methods as recommended by the erosion control specialist may be required by
the building official.
5, Within ten (10) working days after seeding, fertilizing and/or mulching, when
required by the building official due to climate or drought conditions, the
permittee will commence irrigation or watering of the seeded areas or slopes and I
shall continue until the rains come and/or a vegetative ground cover is
permanently established. All other erosion and sediment control practices shall
be installed prior to seeding and mulching.
6. All best management practices for erosion and sediment control practices
shall be closely monitored throughout the winter and/or rainy season and
problems corrected promptly. All erosion and/or slippage of cut and fill banks
shall be repaired by the permittee at his or her expense.
I. Dust from grading operations must be controlled, The permittee may be
required to keep adequate equipment on the grading site to prevent dust
problems.
J, Erosion Control Coordination with Project Installation.
1, All vegetative and/or structural measures required to safely discharge any
accelerated runoff generated by the project should shall be scheduled for I
installation during the first or initial construction phase of the project.
2. Land shall be developed in units of workable size, which can be completed in
a single construction season. Best management practices for erosion and
sediment control measures shall be coordinated with a sequence of grading
operations and all appropriate best management practices shall be put in effect
prior to the commencement of the next work unit and/or winter or normal rainy
20
season, Prior to completion and final acceptance of the project, all erosion
control measures must be in place and all exposed bare soil shall be mulched,
fertilized and planted to a permanent vegetative cover, Native or naturalized
vegetation st-!sl,Ila shall be used. Upon recommendation by the erosion control I
specialist, the building official may require watering of planted areas to initiate
and assure growth.
K. Livestock. Where necessary to assure that water quality is not affected by the
keeping of livestock, vegetative buffer and/or filter strip shall be established on all
downhill sides of areas where livestock is kept. The width of the buffer strip shall
be determined by the erosion control specialist. Also, additional erosion and
sediment control practices may be required by the building official to control
runoff and pollution from the areas where livestock has destroyed and torn up
the protective vegetation.
L. Maintenance. All on-site erosion control facilities shall be property maintained
by the owners for the life of the project so that they do not become nuisances
with stagnant water, heavy algae growth, insect breeding, odors, discarded
debris, and/or safety hazards. Vegetative maintenance required may include
mowing, fertilization, irrigation and/or reseeding, (Prior code 9 7-1.13)
13.24.140 Inspections and compliance.
Excavation, grading, filling, clearing and erosion control work for which a
permit is required shall be subject to inspection by the building official. The
building official may require supervision, regular inspection, and special testing be
performed and certified by the civil engineer (or other professional) who prepared
the approved plan; and the civil engineer shall also be responsible for the
inspection and approval of work within his or her area of technical specialty, This
responsibility shall include, but need not be limited to, inspection and approval as
to the establishment of line, grade and drainage of the development area, I
I
The building official may also require special supervision, inspection and I
I
testing be done by an independent, approved testing agency to ensure ,
I
compliance with this chapter, the permittee's permit concerns, and/or in
accordance with the provisions of Sections 306 of the UBC and Section
13.24.060 of this chapter.
The building official shall inspect or provide for adequate inspection of the
project by appropriate professionals at the various states of the work requiring
approval, and at any more frequent intervals necessary to determine that
adequate control is being exercised by the professional consultants.
A. Inspections Required. The following inspections shall be required, but
not lirnited to:
21
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t
I
I
I
1, Pre-site inspection to determine the suitability of the proposed project !
and the existing and potential erosion and sediment hazards;
2. Periodic ongoing project operations progress, including compaction and
special testing as may be required by the approved plan;
3. Final inspection determining compliance with terms and conditions of
this chapter and permit. Final approval shall not be given until all work,
including installation of all drainage facilities and their protective devices
and all erosion control measures, has been completed in accordance with
the final approved plan and the required reports have been submitted,
B, Notification. The permittee shall notify the building official two working
days prior to the beginning of the operation authorized by the permit, two
working days before the project is ready for final inspection, and one
complete working day prior to any other inspection or testing requested by
the permittee.
C. Right of Entry, Filing for a permit under this chapter constitutes a, grant
of permission for the city to enter the permit area for the purpose of i
,
administering this chapter from the date of the application to the
termination of the erosion control maintenance period, If necessary, the
building official shall be supplied with a key or lock combination, or
permitted to install a city lock.
D. Notice of Violation Recordation. Whenever the building official
determines that work has not been completed in accordance with a permit
or the plans and specifications relating thereto, or whenever the building
official determines that work has been done without the required permit,
the building official may record a notice of violation, The owner(s) of the
property, as revealed by the assessment roll on which the violation is
situated, and any other person responsible for the violation shall be notified
of the recordation, if their address is available.
If the responsible party fails to act in response to written notification of the
building official, an erosion problem may be declared a public nuisance and
may be abated according to procedures in the city code. Where there is an
emergency condition of erosion or sediment damaging a waterway, marsh,
other body of water, or private or public property, the building official may
have the necessary corrective work done and then bill the responsible
party or place a lien against the offending property.
E. Additional Procedures to Remedy Unauthorized Grading Without a
Permit--Finding and Declaration. The city council finds and declares that
unauthorized grading without a permit often results in soil erosion,
drainage, visual and other destructive long-term impacts which are not
satisfactorily alleviated or corrected by the usual enforcement procedures,
22
,................ .....~ -_._._~ ...-.--.--- -- ---------- - -------
such as criminal violations or judicial proceedings concerning public
nuisances, Further, such grading often causes harm unique to the graded
parcel and the properties surrounding it, and the long-term correction I
I
measures for each such unauthorized grading requires detailed
consideration and formulation, usually after formal public hearings, I
I
1. Upon discovery of unauthorized grading without a permit, the building I
official shall, where feasible, contact the owner of the property upon which
the grading occurred, and the person who did the grading. If the building I
I
official and the owner and contractor can agree within thirty (30) days upon
a remedial program which can be accomplished in no more than ninety
(90) days, no further city action shall be required at that time. The building
official shall obtain a cash bond from the owner or contractor, payable upon
request, and a right-of-entry form signed by the owner to guarantee the
city's right to do the remedial program as agreed if not done by the owner
or contractor within the agreed time period,
2. If the building official cannot reach such a satisfactory agreement, he
shall, within thirty (30) days, submit a detailed report and recommendations
to the city manager and city council requesting the initiation of formal
council proceedings under the city's nuisance abatement ordinance to
abate the public nuisance created on the premises by the unauthorized
grading. The object of such proceedings shall be the ordering of corrective
measures, subject to the city's power to correct the problem and place a
lien upon the real property for all costs of correction. For purposes of the
nuisance abatement proceedings, the council declares that unauthorized
grading without a permit is a public nuisance, per se. (Prior code ~ 7-1.14)
23
1 G.b.
I
I
I
MEMORANDUM I
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR ~S
SUBJECT: CONSIDERATION OF ADOPTION OF ORDINANCE SUSPENDING
DEVELOPMENT APPLICATIONS FOR DEVELOPMENT OF. PRIME
FARMLAND SOILS
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council adopt the ordinance introduced on December 10, 2002
to temporarily suspend processing of development applications involving conversion of
prime farmland soils until staff completion of special planning and impact studies,
FISCAL IMPACT:
No cost impact is projected, assuming staff can accomplish the additional work program in
house, which is based upon the proposed scope,
DISCUSSION:
On December 10, 2002, the City Council introduced an ordinance that would temporarily
suspend processing of land use applications which seek to develop parcels containing
prime farmland soils in order to allow a limited period of time for planning and impact
studies of this important issue, The intent of the proposed ordinance is to enable Planning
Commission and City Council consideration of planning and impact studies and
alternatives related to development (conversion) of parcels containing prime farmland
soils.
The proposed ordinance provides for a 180-day effective period (unless further extended
by the City Council). Recognizing that this implies a limited study period, staff proposes to
utilize primarily information from existing reports and available data, including:
. The CASP Report
. USDA Soils Report
. County Planning and Agricultural Commissioner policies regarding agricultural
buffers and other environmental impact mitigation measures
. Water resources
. Altemative potential land uses of existing agriculture parcels, and
. Conservation programs used in other jurisdictions
-~ -,- - --
CITY COUNCIL
CONSIDERATION OF ADOPTION OF ORDINANCE SUSPENDING DEVELOPMENT
APPLICATIONS FOR DEVELOPMENT OF PRIME FARMLAND SOILS
JANUARY 14, 2003
PAGE 2
From these studies, staff will outline altemative measures for consideration pursuant to
required general plan and/or zoning ordinance amendment procedures. It is requested
that City Council provide direction regarding any specific issues that are desired to be
covered in the study.
ALTERNATIVES:
The following altematives are provided for Council consideration:
- The Council can adopt the attached ordinance and direct staff to prepare
planning and impact studies within 180 days;
- The Council could postpone final action on or reject the ordinance;
- The Council could refer the proposed study and possible work scope to the
Planning Commission for review and comment.
- The Council could provide other direction to Staff.
Attachments:
1. Ordinance introduced 12/10/02,
-----
ATTACHMENT 1
i
I
ORDINANCE NO. I
I
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF I
ARROYO GRANDE SUSPENDING DEVELOPMENT ,
I
APPLICATIONS FOR DEVELOPMENT OF ANY PRIME ,
!
FARMLAND SOILS
,
,
,
!
WHEREAS, on October 9, 2001 the City Council of the City of Arroyo Grande ("City")
adopted the Agriculture, Conservation and Open Space Element of the 2001 General
Plan; and
WHEREAS, Agriculture Objective "Ag1" of the Agriculture, Conservation and Open
Space Element in the 2001 General Plan, is to "Avoid, minimize and/or mitigate loss of
prime farmland soils and conserve non-prime Agriculture use and natural resource
lands"; and
WHEREAS, the City acquired a grant from the California State Coastal Conservancy
("CSCC") in 1991 to develop a Coordinated Agricultural Support Program ("CASP") for
the Arroyo Grande Valley. The overall purpose of the CASP was to identify issues and
conflicts related to the support and preservation of agricultural resources of the Arroyo
Grande Valley, As a result of development, there remain few areas within the City with
contiguous parcels of prime farmland soil. In the interest of preserving existing prime
farmland soils from urban encroachment, the City deems it necessary to consider all
ramifications of allowing the development of prime farmland soils; and
WHEREAS, the CASP study suggested that when development occurs, it should be
done in a "logical and orderly" fashion. Development should not hinder any agricultural-
viable parcels adjacent to those parcels as they develop. The City occupies 5.45 square
miles, with most of its urban development located in the western quadrants. Orderly
,
I
----__'_.M.__._..... ... --
ORDINANCE NO.
PAGE 2
development has allowed the town center with its current infrastructure to be sufficiently
capable of providing services to the population while retaining the ability to expand. At
the same time large parcels of outlying prime farmland soil. have been protected from
development. The City Council seeks to assure the public that policies of the 2001
General Plan are implemented to safE!guard the welfare and health of the community,
Study of this issue will ensure that zoning will continue to provide for infill growth in
areas with sufficient infrastructure and services and simultaneously protect outlying
areas from premature and/or unnecessary conversion of prime farmland soils; and
WHEREAS. suburban sprawl has been defined as irresponsible, poorly planned
development that destroys green space, increases traffic and air pollution, and
negatively impacts the ability to provide public services, It is critical to the social and
economic health of the City to promptly research this issue and develop solutions to
avoid sprawl, thereby promoting the long-term health and orderly development of the
comrnunity. One possible solution may be the use of urban growth boundaries and/or,
agricultural buffers to create designated urban growth areas with distinct boundaries to
protect the areas outside the boundaries, The State Department of Housing and
Community Development ("HCD") on December 4, 2002 determined that the San Luis
Obispo County regional housing need is 18,035 housing units over the next five years,
In January 2003, more than one year after adoption of the City's General Plan, the San
Luis Obispo Council of Governments is expected to assign approximately 1,200 to
1,440 units to the City of Arroyo Grande to plan for in its 2003 General Plan Housing
Element Update. The Council is required by Government Code section 65580(e), to
consider "economic, environmental, and fiscal factors and community goals" in the
General Plan. This moratorium will enable the Council to review the Arroyo Grande
housing needs projected by HCD and distributed by SLOCOG in a manner to prevent
sprawl, and comply with the 2001 General Plan, Agriculture, Conservation and Open
Space Element and refine policies intended to protect prime farmland soils; and
i
_____.no_ _..._~
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ORDINANCE NO.
PAGE 3
WHEREAS, the viability of the City, both economically and culturally, is significantly
dependent upon revenues from the agricultural sector. The 1997 Census of Agriculture
from the United States Department of Agriculture as released by the California
Agriculture Statistics Service shows that for San Luis Obispo County, farmland
decreased 2 percent from 1,324,403 acres in 1992 to 1,301,889 acres in 1997. At the
same time, in San Luis Obispo County,.the market Yi'llue of agricultural ,products sold
increased 69 percent to $312,950,000 in 1997. According to the CASP study, the fertile
soils of the 2,500 ~ acres in the Arroyo Grande Valley yielded approximately $10 million
in agricultural value. The County Assessor's maps identified 168 parcels within the
CASP study area, with 28 lying within City limits for a collective total of 282 acres. Many
of these landowners lease to any of about 10 commercial growers, most of whom also
own nearby acreage. Of parcels in the Study Area, approximately 106 were in active
agricultural production at the time of the CASP study, Total revenues per' acre were
estimated at $4,000 per year thus generating returns equivalent to approximately $7.9
rnillion in 1994, or about 1/6 of the County's total gross revenues for that year. A
moratorium on development applications will allpw for time to study locations where
permitting development may have an adverse affect on the agricultural sector thus
affecting City and County revenues and other economic benefits of preservation of
prime farmland soils. Moreover, the City Council desires to avoid a "domino" effect
whereby. development may affect conversion of surrounding agricultural lands. This
includes refinement of conversion mitigation measures, urban growth boundaries arid/or
agricultural "buffers"; and
WHEREAS, the City Council deems that it is critically necessary to protect prime
farmland soils from encroachment of non-agricultural, higher density uses, The City
Council seeks to ensure that development occurs in a logical and orderly fashion within
the City, and to study the effects of buffers between developing areas and prime
farmland in compliance with the agriculture objectives and policies of the 2001 General
Plan, The State Department of Housing and Community Development projections for
regional housing needs will greatly affect the growth of the City of Arroyo Grande.
--_.~---_._--
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ORDINANCE NO.
PAGE 4
Therefore, the City Council deems it necessary to avoid the effects of sprawl and,
alternatively, study the use of urban growth boundaries and agricultural buffers. The I
future of the City of Arroyo Grande as a community with a strong economic base I
depends on the viability of the agricultural sector. Additionally, the historic cultural I
identity of the City is tied directly to the current agricultural uses within and adjoining the !
City, Consequently, the City Council seeks to avoi9, permitting development in areas
with prime farmland soils that may result in a "domino" effect of parcel by parcel
conversion and development and other possible mitigation measure to minimize the
impacts of conversion if allowed; and
WHEREAS, the City Council desires to promptly study and re-evaluate the designation
of areas having prime farmland soils in the Land Use Element of the 2001 General Plan,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1: For the foregoing reasons which are incorporated herein, there is hereby
created a moratorium on acceptance of land use applications which seek to develop
parcels containing prime farmland soils in order to study the current and immediate
threat of such development to the public health, safety, and welfare.
SECTION 2: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
text of the proposed Ordinance shall be posted in the office of the Director of
Administrative ServiceslDeputy City Clerk. Within fifteen (15) days after adoption of the
Ordinance, the summary with the names of those City Council members voting for and
against the Ordinance shall be published again, and the Director of Administrative
ServiceslDeputy City Clerk shall post a certified copy of the full text of such adopted
Ordinance. ,
- _.___n____. ----
-'"'''^'--''-'.^..~_.__..-
ORDINANCE NO.
PAGE 5
SECTION 3. This Ordinance shall take effect and be in full force and effect thirty (30)
days after its passage and shall expire and be of no force and effect 180 days from its
effective date, unless further extended by the Council.
On motion of Council member , seconded by Council me-mber
, and on the following roll call vpte to wit:
AYES: I
NOES:
ABSENT:
the foregoing ordinanc~ was passed and adopted at this reading on the _ th day of
December, 2002.
--~,-~
ORDINANCE NO.
PAGE 6
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF
ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
&&>..
STEVE DA , CITY MANAGER
APPROVED AS TO FORM:
,
-----,..~~-_..
11.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER;;;4-
SUBJECT: REVIEW OF POLICY /PROCEDURE FOR CONDUCTING CITY
COUNCIL BUSINESS
DATE: JANUARY 14, 2003
RECOMMENDATION:
It is recommended the City Council receive the following information and provide
direction to staff regarding any desired changes or clarifications to agenda
and/or meeting policies and procedures.
FUNDING:
There is no fiscal impact to the City projected from any of the issues identified,
DISCUSSION:
At the December 10, 2002 City Council meeting, staff was directed to place on
the agenda for discussion City Council meeting policies and procedures, One of
the issues identified for discussion is the procedure for approving and placing
items on the agenda, According to the Municipal Code, the City Manager has
the authority to "prepare the agenda for all regular, special or adjourned
meetings of the Council . . ," Past practice has been for the City Manager to
review the draft agenda with the Mayor and for the Mayor to have some authority
to request the addition and/or removal of agenda items. However, this authority
has never been clearly spelled out in writing and is rarely exercised.
Another procedure was implemented in March 2001 to provide all Council
Members with the ability to request items be placed on the agenda for future
consideration. Under this procedure, any member of the Council may place a
request under "Council Member Items" by notifying staff by 5:00 p.m. on the
Thursday prior to the City Council meeting. This section of the agenda is for any
Council Member that has an issue for which he would like to request a formal
agenda report be prepared and placed on a future agenda, to direct staff to
prepare a study or analysis, or to simply request feedback from the other Council
Members. If concurrence is received from a majority of the Council, staff then
responds to the request. By identifying the item on the agenda, it gives the
public notice of the item and provides the City Council the ability under the
Brown Act to conduct limited discussion and provide direction, although no
formal action may be taken. This procedure has appeared to work well thus far.
----- ----_._-~-'".._..,.._-----
CITY COUNCIL
CITY COUNCIL MEETING POLICIES AND PROCEDURES
JANUARY 14, 2003
PAGE 2 I
It is recommended that the City Council establish an agreed upon policy I
I
,
regarding the City Council agenda authority and process in order to avoid any I
confusion or potential conflicts in the future.
A second issue involves public comment under the "Citizens' Input, Comments
and Suggestions" portion of the City Council agenda. Staff was requested to
provide background information regarding this topic, Attachment A is the
existing policy/procedure for conducting City Council business, adopted in
August 1999, The policy specifies that public comment be limited to three
minutes, However, this has been enforced only at meetings where a lengthy
public comment period has been anticipated, As the presiding officer, the Mayor
has some discretion in how to address this provision at different meetings.
However, it is important to enforce any time limits consistently within any given
meeting, Attachment B is a copy of a written procedure developed by the
County Board of Supervisors regarding how to handle disruptions during public
comment. Lastly, Attachment C is a recent survey of other California cities
conducted by the City of Oceanside regarding both the issue of public comment
and placing items on the City Council agenda,
The Policy/Procedure for Conducting City Council Business was adopted by
resolution. Therefore, any modifications should also be made by resolution, As
a result, it is recommended the City Council provide specific direction to staff on
any desired changes, Staff will then prepare the appropriate resolution for
consideration at the next meeting, Direction from City Council regarding any
other issues related to the Council meeting procedures is appreciated.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Provide direction on establishment of a formal policy regarding placement
of items on the City Council agenda;
- Provide direction regarding modifications to, or enforcement of, the
policy/procedure for conducting City Council business;
- Provide direction to staff.
Attachments:
1) Policy/Procedure for Conducting City Council Business
2) San Luis Obispo County Procedure Regarding Disturbance of Board
Meetings
3) City of Oceanside Survey on Council Items on Agenda/Public Input
- _._---.__.-~-_...- --------...-
ATTACHMENT A
. .
ARROYO GRANDE CITY COUNCIL
POLICY/PROCEDURE FOR
CONDUCTING CITY COUNCIL BUSINESS
,--
Adopted by Resolution No. 3391
August, 1999
POLICY/PROCEDURE FOR
CONDUCTING CITY COUNCIL BUSINESS
The following guidelines are to assist the City Council in the conduct of City business
and are procedural only. Failure to strictly observe such procedures shall not affect the
jurisdiction of the Council nor invalidate any action taken at a meeting that is otherwise
held in conformance with the law.
Except as otherwise provided for in this Policy, any special rule adopted by the City
Council, or as otherwise provided by state statute, the procedures of the City Council
meetings shall be governed by the latest revised edition of "Sturgis Standard Code of
Parliamentary Procedure," as modified by Council practices. The City Attorney is
designated as the parliamentarian for City Council meetings. The City Manager shall
preside as the parliamentarian in the City Attorney's absence.
~
A. The City Council shall meet in regular session on the second and fourth
Tuesdays of each month.
B. Business at regular sessions shall be conducted from 7:00 PM to 12 Midnight
. only, unless extended by unanimous consent of the Council Members present.
C. Special adjourned meetings and study sessions of the City COUQc;JI may be called II<
by a majority vote of the City Council.
D. The order of business for the City Council shall be as arranged by the City
Manager, except for matters set at a specific time by the Council.
ADDRESSING WE CITY COUNCIL
Each person desiring to address the Council shall proceed to the speaker's stand upon
recognition from the Mayor. The speaker shall state for the record his/her name and
address. Unless further time is granted by the Mayor, (unless overruled by a majority
vote of the Council), the speaker shall limit his/her remarks to three (3) minutes. All
remarks shall be pertinent to the subject at hand. All remarks must be addressed to
the Council as a whole and not to any Member individually. No questions shall be
asked of a Council Member or member of City staff without the permission of the
Mayor.
1
ADDRESSING THE CITY COUNCIL (continued) .
A. In order to avoid repetitious presentations and delay in the business of the
Council, whenever any group of persons wishes to address the C.ouncil on the
same subject matter, it shall be proper for the Mayor to request a spokesperson
be chosen by the group to represent its position.
B. After a motion has been made and seconded, or a public hearing has been
closed, no member of the public shall address the Council from the audience on
the matter under consideration without first securing permission to do so from the
Mayor or a majority vote orthe Council.
fROCEILURES . ,--
A. Council ordinances and resolutions must be reviewed in written form before
binding action is taken on same.
B. A Council order applies mainly as a dire~tive to City officers or employees. It
need not be in writing, as it generally applies to one specific act only.
C. In the absence or inability of the Mayor and the Mayor Pro Tern to attend a
meeting of the City Council, the Members present shall select one Member to
- temporarily preside. -
D. A motion shall not be debated or "put to vote", unless the same is seconded.
When a motion is seconded, if requested, it shall be stated by the Mayor or City
Clerk before debate.
E. Upon a motion having been made and seconded, it shall be deemed to be in
possession of the Council, but it may be withdrawn at any time, before decision
or amendment, with the assent of a second.
F. A Member called to order should relinquish the f160r, unless permitted to explain;
and the Council, if appealed to, shall decide on the case, but without debate. If
there is no appeal, the decision of the Mayor shall be final.
G. Upon demand of any Council Member, or at the discretion of the Mayor, the vote
shall be by roll call, except that the vote on all ordinances or resolutions shall be
by roll call vote.'
H. Tie votes shall be lost motions.
?
PROCEDURES (continued)
I. Tie votes on the appeal of a Commission/Board/Committee or staff decision
sustain the action of the Commission/Board/Committee, or staff.
J. Every Council Member, unless disqualified by reason of a conflict of interest or
as otherwise provided by law, shall cast his/her vote upon any matter put to vote
by the legislative body. .
K. Any Council Member who abstains from voting without a valid reason shall be
deemed to have voted with the majority on that particular issue.
L. A Council Member who publicly announces that he/she is abstaining fr.om voting
on a particular matter for specified reasons shall not subsequently be allowed to
withdraw that abstention.
M. In order to avoid any attack on the validity of Council hearings, Council Members
shall avoid forming final conclusions or making commitments with proponents
and opponents during any meetings, conferences, or discussions regarding the
merits of the matter or issue before the body, including but not limited to, specific
zoning and related land-use proposals, comprehensive planning, and like
matters.
N. A motion to reconsider a legislative or quasi-legislative action taken by the
Council may be made only at the same meeting at which the action was taken.
Quasi-judicial actions shall not be subject to a motion to reconsider.
COMMITTEES
A. the Council shall appoint committees as deemed necessary for the proper.
conduct of City business.
B. No committee shall include in its membership more :than two (2) Council
Members.
C. The City Manager, or his/her designee, shall be an ex-officio member of all
committees. .
AGENDAS
A. Agendas for the Council will be prepared by the City Manager.
"
AGENDAS (continued)
B. Agendas shall be posted on a bulletin board, publicly accessible, in City Hall
and/or the Council Chamber.
MISCELLANEOUS
A. Items referred to departments for action by the City Council shall be routed through
the City Manager's Office.
B. The City Council shall occasionally review this Policy/Procedure.
C. Amendments to this Policy/Procedure shall be by majority vote of the Council.
4
Dee 18 02 OS:OSp SLO Board of Supervi5or5 80S 781 13S0 p.1
ATTACHMENT B
PUBLIC'S RIGHTS WIDLE ATTENDING A MEETING ~3.6.
~3.6.1
3.6.1. FORMAT FOR EXCLUSION OF DISRUPTIVE PERSONS FROM MEETING
PROCEDURE REGARDING DISTURJ3ANCE OF J;30ARD MEETINGS
(Announcement by Chairperson of the Board)
As Chairperson of the Board of Supervisors and the person in charge of this meeting, I
am advising you that the rules of procedure of the Board of Supervisors provides that "no person
will be permitted to make slanderous, profane, or personal remarks against any individual. Also,
as Chairperson of the Board of Supervisors and the person in charge of this meeting, I am
advising you that the Penal Code provides that every person who, without authority of law,
willfully disturbs or breaks up any rneeting, not unlawful in its character, is guilty of a
misdemeanor.
,
Your act of making personal remarks against individuals is causing a serious disruption
of this meeting and I must ask you to immediately cease this disturbance. If you disturb this
meeting any further, I will ask for your arrest under Penal Code section - 403,
At this time I am going to recess this meeting for 15 minutes, at that time we win
reconvene our meeting.
(Recess and call for police to be present when meeting reconvenes. If the disturbance continues
after reconvening the meeting, give the following announcement:)
As Chairperson of the Board of Supervisors and the person in charge of this meeting. I
am again advising you that the Penal Code provides that every person who, without authority
of law, willfully disturbs or breaks up any meeting, notunlawful in its character, is guilty of a
misdemeanor. Your act of making personal remarks against individuals is causing a serious
disruption oftbis meeting, If you do not immediately cease this disturbance, I will request the
police to arrest you under Penal Code Section 403.
(If the disturbance continues, request the police to come forward to make the arrest.)
Government Code Section 54957.9,
---.--
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MEMORANDUM I
I
TO: CITY COUNCIL I
,
STEVEN ADAMS, CI~ MANAGE~ . i
FROM:
SUBJECT: CITY COUNCIL MEETING AGENDA ITEM 11.A
DATE: JANUARY 10, 2003
Please find attached information submitted by Mayor Ferrara for discussion related to
.Agenda Item 11.a - Review of Policy/Procedure for Conducting City Council Business.
It is being distributed so City Council has the opportunity to review it prior to the
meeting.
-- ~---
-----,,- --
DISCUSSION DRAFT I
i
i
i
7. COMMUNITY COMMENTS AND SUGGESTIONS: I
This public comment period is an invitation to members of the community to I
,
,
present issues, thoughts, or suggestions on matters not scheduled on this
agenda. Comments should be limited to those matters that are within the
jurisdiction of the City COW1c~1. The Brown Act restricts the Council from
taking fonnal action on matters not the published agenda. In response to your
comments, the Mayor or presiding CounCil Member may: 0-
. Direct City staff to assist or coordinate with you.
. A Council Member may state a desire to meet with on your issue,
. It may be the desire of the Council to place your issue or matter on a
future Council agenda.
Please adhere to the following procedures when addressing the Council:
. Comments should be limited to 3 minutes or less,
. Your remarks should be directed to the Council as a whole and not
directed to individual Council members.
. Slanderous, profane, or personal remarks against any Council Member
or member of the audience shall not be pennitted.
--~-
CORRECTED COpy 11.a.
DISCUSSION DRAFT
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to
present issues, thoughts, or suggestions on matters not scheduled on this
agenda. Comments should be limited to those matters that are within the
jurisdiction of the City Council. The Brown Act restricts the Council from
taking fonnal action on matters not published on the agenda. In response to
your comments, the Mayor or presiding Council Member may:
I
Direct City staff to assist or coordinate with you. I
. I
. A Council Member may state a desire to meet with you.
. It may be the desire of the Council to place your issue or matter on a
future Council agenda.
Please adhere to the following procedures when addressing the Council:
. Comments should be limited to 3 minutes or less.
. Your remarks should be directed to the Council as a whole and not
directed to individual Council members,
. Slanderous, profane, or personal remarks against any Council Member
or member of the audience shall not be pennitted,
131/137/1996 1313:55 81357819384 EPI CENTER PAGE 131
- . , 8.m.
CITY erR." GrMNiE
03 JAN 13 AM 9: 25
EPI.Cce,cr. 1013 Montcrcy Street, Suitc 207 Sa. Luis O),ilpO. CA 9J.101
Phone: 805-781.9932 . Fax: 805-781.93!H
January 13, 2003
Tony Ferrara, Mayor
City of AHoyo Grande
215 East Branch Street
Arroyo Grande, CA
VIA FACSIMILE: 473-0386 -- '..........". -. ".... ."', """"~'
"~ "'1 "I '". ......~. ."_.
'. " '. '\ \ \ ;' \. ''I \ "" .....,.'.....,,'''-...
Subject: Resoluta~n~j:~\t~~"c~~k1t~~'F"'-\;:kl.~~\~dcc.D~ey
" IUId\Bearst CorporatioD - Item 8-m, 1/1../03........,-_... _, ",
...." "" \.', ":':, ", ---......._~....... ,", , "'"
\, . '. "". ".' ". ,," \'\, .~\?:.. .~<'" ~ '> '. ". ~~. ~...' ,:, '\,
MaY9rFerraraandHonQtableCouDClI(: \ '. ,c: ~ . '..,':~ '_'.',,~ ......~ .........\ \
, ..: -".,' \', , : ,,' ,',-, -,,' \. "
'.' On :tllesday Ja,i1!i~J~;'2003 YOur CaUncilis tiemia~ed to~appi~a:~irm<>n \ \
Endors~gthe C~~~.f~()rkQf#le A~~tJ)et~~Ani~~ J ~~~\ \
.._,Co~ey a.nd ~~Hear~t,~d~, Whi1eI,&AA18u4~\~~~~~ a.fC!SO~on tb
"'. a \'eO' lOpS and'~R~VerSJ!il project; },8.JIl ~eless ~D8 to .rc!tlii_\~ YOur .Councll .
, ~e ~~to a"lU~e publicheari~<I'he~~\~..i:optiO!~.~~'give your.
\ ,.st;aff ab.pp~ t~ tew.cw ,$: dct~s:-Q.r~J:lear-ath\I.,C!':~~,!ion pJIlh.Ibd~scss the .,
\P6ssibl~ ~pi~ gr8!1ts~e 'c::itY~ight~-oompetlli~ (!fSpedally PrQP ?01bmU)..
~~)i~.;;:~~~=?;; !
tha.tC~il al;ti~n ~orsmg-&llythingo.ther.tIwJ.the-CbQ~ 81\~ ework
outlined in R.C&oI~~ioil'iS pr~tUre. ~~ ~s E!r ana1}(11iS~~~.tial' direct cost to
taxpayers. or in .5!ost-ftOIIl)ra~tf likeJy: t'rou\ ~ing the <: ervatiOI! Framework have
been presented. EPI su~~J~c1usionofwontiBg t spccifi~y.and clearly states that this
resolution is intended as support fori'COncept only and'is not'iiitcnded to limit or conflict with
the City's priorities for State and F cderal gJ'&Ilt funding.
In addition, EPI is concerned that the City is being asked to advocate a development plan
("Julia Morgan's Vision") prior to adequate County and City ~ew or public hearing. Julie
Morgan was the main architect for development on the Hearst prOpcfty and it is likely that the
location of buildings envisioned by Ms Morgan, as depicted in drawings made available to the
public, will require. e1densive review under the County LCP and CEQA Guidelines to avoid
HENSLEY COMMENT 01/01/03 - 1
01/0711996 00:55 8057819384 EPI CENTER PAGE 02
. . I
i
impact to historic structures and protected species, The inclusion ofwording that specifically and
clearly states that this resolution is not intended to convey the City's approval of any
development plan, nor does it seek to limit the County's authority to approve or condition
projects at Old San Simeon or elsewhere on the Hearst Ranch should be considered.
EPI is a California non-profit corporation organj7.ed for the purpose of ensuring that
p\lb)ic officials charged with responsibilities for land use planning and environmental protection
comply fully with sound planning principles and with all environmental and planning laws of the
State of California. EPI and its supporters are further interested in improving quality oflife
through land use planning and environmental awareness in the communities of San Luis Obispo
County. As such, we are concerned that Council support of1he proposed Uamework and possible
agriculture/conservation easement might conflict with the City's own grant proposals.
Therefore, EPI urges your Council to continue consideration oftbe proposed Resolution
or substitute a more general support of the process ALC and the Hearst Corporation are engaged
in.
Sincerely,
~H~S~
E~ecutive Director/Senior Ecologist
'HENSLEY COMMENT 01/07/03 - 2
----------