R 3214
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RESOLUTION NO. 3214
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF I
ARROYO GRANDE REQUESTING AUTHORIZATION TO \
CLOSE CITY STREETS AND USE CITY PROPERTY FOR
.-.-. ARROYO VALLEY CAR SHOW
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l WHEREAS, organizers of the Arroyo Valley Car Show have requested closure of
Olohan Alley, Bridge Street, portions of Nelson, Short and Mason Streets and use
of City property for their annual car show, July 26, 1997; and
WHEREAS, members of the. Arroyo Valley Car Club will be responsible for the
organization and management of the event, including reimbursement to the City for
the costs of City personnel needed for the event, and for cleanup at the event.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
HEREBY RESOLVES AS FOLLOWS:
1. Olohan Alley; Bridge Street; Nelson Street, between Bridge and Mason Streets;
Short Street, between East Branch Street and Olohan Alley, and; City Hall
parking lot shall be closed from 6:30 a.m. until 4:30 p.m., Saturday July 26,
1997 for the purposes of holdin9 the car show; and
2. Mason Street, between East Branch and Nelson Streets, shan be closed from
6:30 a.m. until 10:30 a.m., Saturday July 26, 1997 for the. purposes of
holding the car show registration; and
3. That the Arroyo Valley Car Club will adhere to certain requirements and
conditions set forth by the ~ublic Works, Police, and Building and Fire
Department regarding security and traffic control and other applicable
conditions of a Temporary Use Permit to be issued by the city.
On motion of Council Member Lady , seconded by Council Member Runel$ and
on the following roll call vote, to wit:-
AYES: Council Members Lady, Runels, Tolley, Fuller and Mayor Dougall
NOES: None
ABSENT: None
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Resolution3214, Page 2
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A.K. "PETE" DOUGALL, MA. OR
ATTEST:
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NANCY A. . AVIS, CITY CLERK
APPROVED AS TO FORM:
APPROVED AS TO CONTENT:
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ROBERT L. HUNT, CITY MANAGER
I, NANCY A. DAVIS, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify that the following Resolution No.3214
is a true, full and correct copy of said Resolution passed and adopted at a regular
meeting of said Council on the 8U1 day of April, 1997.
WITNESS my hand and the seal of the City of Arroyo Grande affixed this 16thday of l
April 1997.
ll~cZ- ~.
NANCY A 1\ VIS, CITY CLERK
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DRAFT TEMPORARY USE PERMIT
April _, 1997
Don G~stiger
Arroyo Valley Car Club
833 Armstrong Street
Santa Maria, CA 93454
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Subject: Temporary Use Permit for Car Show, Saturday, July 26, 1997
Dear Mr. Gastiger:
On April _, 1997, after making the findings specified in Section 9-03.100 of the
Development Code, the Community Development Director approved the above
project, subject to the following conditions:
1. The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans
on file in the Community Development Department office.
3. The event organizers shall comply with all conditions of City Council Resolution
Number .
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4. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of
said approval, or in the alternative, to relinquish such approval. The applicant
shall reimburse the City, its agents, officers, or employees, for any court costs
and attorney's fees which the City, its agents, officers or employees may be
required by a court to pay as a result of such action. The City may, at its sole
discretion, participate at its own expense in the defense of any such action but
such participation shall not relieve applicant of his/her obligations under this
condition.
Parks and Recreation Department Conditions
5. The event organizers shall flag all sprinkler heads on turf and lawn areas to
prevent damage.
I 6. The event organizers shall coordinate the placement of waste containers by
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Friday, July 11, 1997, with the Parks Division and the Director of Parks and
Recreation.
7. The event organizers shall supervise all areas and pick up litter, waste, and
debris, and shall empty all City waste containers in dumpsters provided by the
Car Club.
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Public Works Department Conditions
8. The event organizers shall be responsible for providing, setting up, and
removing barricades for closures of City streets, alleys and parking lots and city
facilities mentioned in the application. .
9. The event organizers shall coordinate with the Police, Public Works, and Fire
Departments in the closures of City Streets, alleys, and parking lots and
facilities. I
Building and Fire Department Conditions
10. The event organizers must comply with the Fire and Building Department
guidelines.
11. Emergency access must be maintained to the satisfaction of the Director of
Building and Fire.
12; The use of generators must be reviewed and approved by the Director of
Building and Fire.
13. All fire lanes must. be posted and enforced per Police and Fire Department
guidelines. .
14. Fire Department food booth guidelines must be followed (reference attached
guidelines). Non-compliant booths will not be permitted to operate.
15. The Fire Department must inspect all food booths and the generator, if used,
prior to festival opening.
16. Provide one handicapped accessible restroom.
Police Department Conditions
17. The event organizers shall pay Police Department coSts for officers assigned to
the event. (The estimated cost of two officers working from 6:00 a.m. to 5 :00
p.m., is $985.12)
Please note that some of the above conditions must be met prior. to start of the event.
Failure to adhere to all the above conditions invalidates the temporary use permit.
If you have any questions, please contact me at 473-5420.
Sincerely, r
Doreen Uberto-Blanck
Community Development Director
Bruce Buckingham
Associate Planner
DLB:BB
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TENT AND CANOPY POLICY FOR SPECIAL EVENT COOKING
SCOPE
. Fire and Health Department issues relating to tents and canopies that
participate in. cooking and selling of food at special events within the
County~ .
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DEFINITIONS
. Tent: A temporary structure. enclosure. or shelter construded of
fabric or pliable material supported in any manner except ~y air or the
contents it protects.
. Canopy: A temporary structure. enclosure or shelter constructed of
fabric or pliable materials supported by any manner. except air or the
contents it protects and is .open without sidewalls or drops on 75
percent or more of the perimeter.
. Booth: A temporary structure, with the lower portion constructed of
wood up to three feet and a solid wood, metal saeen, and when
. approved. a plastic tarp roof. The upper portion of the sides and the
back may be of fly screening or like material. The portion of the booth
adjacent to the cooking area must be of solid wood construction.
. Heating: Raising the temperature of a cooked or prepared food, for
service to the public. using electrical appliances~ open flame. steaming
trays. or sterno.
. Cookjng: Preparing food products by assembling tvtIO or more items
and applying a heat source.
Note: Individual tents and canopies located within tv.enty feet of
another individual tent will be consider one structure.'
AUTHORITY
. Article 32 of the Uniform Fire Code
. Division 104, Part 7. Chapter 4 of the Health and Safety Code
. Uniform Fire Code Section 1102
COOKING AREA LAYOUT (see attached diagram)
. Privately-owned tents used by vendors for cooking and serving shall
meet the commercial tent standards set by the California State Fire
Marshal, . the sponsoring organization" and the County Health
Department
. Based on the premise that most vendors use a 10 X 10 tent or canopy:
a. A minimum of two-foot wide clear spaCe shall be provided
between the cooking space area and the back of the tent as
shown in the attached diagram.
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b. A minimum of 18-inch wide clear space shall be provided
between the cooking space and the side and rear of the
cooking area.
USE OF (LPG) IN BOOTHS
. Vendors may use Liquified Petroleum Gas in wooden booths, (as
described above) when the booth is separated from other tents and
canopies by at least twenty feet.
BARBECUES
. Trailer barbecues shall not be located within ten feet of combustible
walls or roofs or other combusti~e material.
. Charcoal and gas barbecues may be located in the cooking space, but
in other use location shall not be located within ten feet of combustible
walls, roofs or other combustible material.
. Small barbecues and hibachis may be placed on tables in the cooking
space adjacent to the tent if a thermal barrier is provided be1YJeen the
barbecue and the table. This may be a concrete block underneath the
barbecue, as long as the entire area of the. barbecue is provided. with
protection underneath.
. Warming appliancesJsteaming trays, electric andstemo types, may be
located inside the tents. They will be monitored by the event
organizers, the County Health . Department, and the local Fire
Department
. All vendors shall provide event organizers of the type of cooking
methods and equipment to be used.
. Vendors using LPG. or White Gas in a tent or canopy will not be
allowed to participate in the event. Wood booths would be required.
FIRE EXTINGUISHERS
. AU vendors participating in an event who will be cooking or wanning
food shall have a 2A: 1 oae fire extinguisher within their tent or canopy. .
. Vendors failing to have an extinguisher will not be allowed to
participate in the event
LARGE TENT LAYOUT.
. Large tents are defined as having more than 400 square feet and may
be occupied by more than one vendor.
. Cooking must be done twenty feet away fram the tent
. Vendors within a large tent, who use warminglheating appliances will
each be required to have their awn fire extinguisher.
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. '. Multiple Tents With Cooking Area InbetwCCtl
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Community Development Dept.
FEB 2 6 1997
Doreen Liberto Blanck
Communi tY'Development. Director
I
i A..1tROYO V ~-.y CAR CLUB
February 25, 19~7 if>
City Council
Arroyo Grande, Ca... 93420
The Arroyo 1Ta.lley Car Club would again like to request pe.-~ssion to
hold t..~e annual car show in the. vil1a.ge of A1='oyo Gra.I1de at the SC41e locs. t1.on
as in p9.s t years. The show will be on July 26, 1997.
TN e also request pe.-~s1.on to close Olohan Alley, Bridge Street X=ODl Branch
Street to 'fi:a.ffic Wa.y; N"elson Street from Bridge Street to t-!a.son Street, Short
Street from Branch S t...:eet to Oloban Alley, the City Hall parking lot, and. the park,
from 6 :30 A.M. to If.:30 E.~1. and that ~~on Stree"t f=om Bra.ncil Street to Nelson
Stree"t be closed. D:oDl 6 :JC to 10 :30 A.li. for pu:r:pose of regist1:a.t1on.
\f e will place a.n ad. in t..'1e loC3.l pLper adv'-sing reSidents of street closures.
Ba.xr1.ca.des w1.ll also be ~os-ted. with t.'1e closure dates.
We -.rill provide the n.ecessa.rj' porta. ble toilets and. t:::a.sh dumpsters,
as well a.s clean-up dm:.:!"S' a.Dd a.fter the show. ie will provide a $1,000,000.00
insurance policy for that date.
We thank you for . yom: 1:8.5t and present sup:port. It is grea. tly a.~cia. tad.
Sincerely,
Don Gastiger
83J Armstrong Street
-Santa r1a.....;a, Ca. 93454-
925-4742
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