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Agenda Packet 2003-02-25 �. a CITY COUNCIL �,�'�� Of ' AGENDA ,4rro�o �rand¢ Tony M. Fertara Mayor Jim Dickens Mayor dro Tem Steven Adams Ciry Manager Thomas A Runels Councll Member Ttmothy J.Cartnel City Attomey Sandy Lubtn Councll Member Kelly Wetrnore Director,Administretive Services Joe Costello Council Member AGENDA SUMMARY CITY COUNCIL TUESDAY, FEBRUARY 25, 2003 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: AMERICAN LEGION POST NO. 136 4. INVOCATION: PASTOR ROBERT BANKER, OPEN DOOR CHURCH, OCEANO 5. SPECIAL PRESENTATIONS: 5.a. Honorarv Resolutions Commendina Jonathan Griswold and Clavton Gheza for Uncommon Braverv and Valor 6. AGENDA REVIEW: 6.a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY— FEBRUARY 25, 2003 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda.. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: ♦ Direct City staff to assist or coordinate with you. ♦ A Council Member may state a desire to meet with you. ♦ It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: ♦ Comments should be limited to 3 minutes or less. ♦ Your comments should be directed to the Council as a whole and not directed to individual Council members. ♦ Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listings of cash disbursements for the period February 1, 2003— February 15, 2003. 8.b. Consideration of Cash Flow Analvsis/Approval of Intertund Advance from the Water Faciliri Fund (SNODGRASS) Recommended Action: Receive and file the January 2003 cash report and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds at January 31, 2003. 8.c. Consideration of Aonroval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of January 28, 2003 as submitted. 8.d. Consideration of an Award of Bid — Public Works Deoartment As�halt Cold Planer (SPAGNOLO) Recommended Action: Award bid for an Asphalt Cold Planer to Quinn Company in the amount of$14,716.85. AGENDA SUMMARY— FEBRUARY 25, 2003 PAGE 3 8. CONSENT AGENDA(continuedl: 8.e. Consideration of Reauest for Emeraencv A�orooriation for Fire Deoartment Radio Reoeater Realacement (FIBICH) Recommended Action: Approve an emergency appropriation in the amount of $10,500 for the replacement of the Fire Department radio repeater and authorize the purchase of a repeater from Sterling Communication. 8.f. Consideration of Authorization to Award Bid for Proaosal: Architectural and Enaineerina Work Related to the Fire Station Exuansion Proiect (FIBICH) Recommended Action: Authorize the award of bid to RRM Design Group in the amount of $138,075 and authorize the execution of a Consultant Services Agreement with RRM Design Group. 8.g. Consideration of Resolution Adootina Intearated Waste Manas�ement Authoritv Local Enforcement As�encv Desis�nation (ADAMS) Recommended Action: Adopt Resolution withdrawing the City's current designation of the County Environmental Health Division as the Local Enforcement Agency and designating the IW MA as the Local Enforcement Agency. 9. PUBLIC HEARING: 9.a. Consideration of Conditional Use Permit Case No. 02-009 to Construct a 6.000 Sauare Foot Retail Buildina: 1570 W. Branch Street - Oak Park Plaza: James Wood (STRONG) Recommended Action: The Planning Commission recommends the Council adopt a Resolution approving a mitigated negative declaration, instructing the Director of Administrative Services to file a Notice of Determination, and approving Conditional Use Permit Case No. 02-009. 9.b. Consideration of Aoproval of Proaram Year 2003 Communiri Develooment Block Grant (CDGBI Prolects (STRONG) Recommended Action: 1) Adopt Resolution approving projects to be funded with the City's allocation of Program Year 2003 CDGB funds; and 2) Adopt Resolution recommending the County Board of Supervisors approve an amendment to the Consolidated Plan reallocating a portion of Program Year 2002 CDBG funds for the City Hali ADA upgrade project to priority ADA upgrades at other public facilities. 9.c. Consideration of Development Code Amendment 01-003 — Revision of the Desian Guidelines for Historic Districts (STRONG) Recommended Action: Review the proposed "Design Guidelines for Historic Districts°, provide staff direction on the "Alternatives: Design Guidelines for Historic Districts" recommended by the Architectural Review Committee and Planning Commission, and continue the Public Hearing until March 11, 2003. 10. CONTINUED BUSINESS: None. AGENDA SUMMARY— FEBRUARY 25, 2003 PAGE 4 11. NEW BUSINESS: 11.a. Consideration of San Luis Obisoo Countv Visitors and Conference Bureau 2002 Tourism Conversion Studv (SHEELEY) Recommended Actlon: Receive and file the San Luis Obispo County Visitors and Conference Bureau 2002 Tourism Conversion Study. 11.b. Consideration of Addina Fluoride to the Citv's Water Svstem (ADAMS/SPAGNOLO) Recommended Action: Receive infortnation and provide direction to staff. 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the oppartunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR TONY M. FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Integrated Waste Management Authority (IWMA) (4) Other (b) MAYOR PRO TEM JIM DICKENS: (1) South County Youth Coalition (2) Other (c) COUNCIL MEMBER THOMAS A. RUNELS: (1) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Other (d) COUNCIL MEMBER SANDY LUBIN: (1) South County Area Transit (SCAT) (2) Economic Vitality Corporation (EVC) (3) Other (e) COUNCIL MEMBER JOE COSTELLO: (1) Air Pollution Control District (APCD) (2) Other 13. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by the Mayor and/or a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) None. _ AGENDA SUMMARY— FEBRUARY 25, 2003 PAGE 5 14. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. a) None. 15. COUNCIL COMMUNICATIONS: CorrespondencelComments as presented by the City Council. 16. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 17. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 18. ADJOURNMENT . . . . . . : All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Administrative Services Department and are available for public inspection and reproduction at cost. If requested, the agenda shall be made available in appropriate altemative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. . . . . . . . Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805)473-5414 for more infortnation. www.arrovoarande.org 5.a. � CITY OF . • • ' • • • _ -- - - � . � „ , �. , , ' rl \ \�\�� CALIFORNIA �� 9 � 1 � �� HON0��0�� UTION COMM�f��ObC� C��G°Q�I��PV GHEZA FOR UNCOMMON BRAVERY AND VALOR WHEREAS, Clayton Gheza, a sophomore at the Arroyo Grande High School, was attending his second period class along with 29 fellow students and two instructional staff on Friday,January 17, 2003 at the school; and WHEREAS, during the class, a student armed himself with a loaded semi-automatic handgun and held those students and instructional staff in the classroom hostage, continually threatening to kill himself; and WHEREAS, Clayton Gheza, along with Jonathan Griswold, without regard for their own safety and fearing for the safety of their fellow students and teachers, grabbed and subdued the armed juvenile until school administrators and law enforcement personnel were able to take custody of the juvenile; and WHEREAS, through his heroic action, there is a strong probability that Clayton Gheza prevented serious injury andlor death to his fellow students and his teachers as well as the disruptive juvenile;and WHEREAS,through his heroic action, Clayton Gheza demonstrated uncommon bravery and valor. NOW,THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande, upon recommendation of the Chief of Police, does hereby bestow its highest Commendation to Clayton Gheza on this 25'"day of February 2003. �/C�� Tony M. Ferrara,Mayor Rick TerBorch,Chief of Police Jim Dic �, Mayor Pro Tem Steven Adams,City Manager homas A. n s, Cauncil Member Kelly Wetmore,Administrative Services Directorl Paaoro Deputy City Clerk o'' �9 F IMCOPiOR�TE09= Sandy Lubin,Council Member o m • mu�o.nn rt Joe Costello,Council Member c4��FORN�P � CITY OF . - � • � ' • _ _ . __ __ __ __ �� . i � I � �� ' CALIFIORNIA � ��\�— �� 9 � � ! �, � �OOO'�IO��J� U �LS��LS&9 U IOI\ COMM�WID9�J� �OMG°J�TG�G°a�l GRISWOLD FOR UNCOMMON BRAVERY AND VALOR WHEREAS, Jonathan Griswold, a sophomore at the Ar�oyo Grande High School, was attending his second period class along with 29 fellow students and two instructional staff on Friday,January 17, 2003 at the school; and WHEREAS, during the class, a student armed himself with a loaded semi-automatic handgun and held those students and instructional staff in the classroom hostage, continually threatening to kill himself;and WHEREAS, Jonathan Griswold, along with Clayton Gheza, without regard for their own safety and fearing for the safety of their fellow students and teachers, grabbed and subdued the armed juvenile until school administrators and law enforcement personnel were able to take custody of the juvenile; and WHEREAS, through his heroic actian, there is a strong probability that Jonathan Griswold preyented serious injury andlor death to his fellow students and his teachers as well as the disruptive juvenile; and WHEREAS, through his heroic action, Jonathan Griswold demonstrated uncommon bravery and valor. NOW,THEREFORE, BE IT RESOWED that the City Council of the City of Arroyo Grande, upon recommendation of the Chief of Police, does hereby bestow its highest ', Commendation to Jonathan Griswold on this 25`"day af February 2003. I / � Tony M. Ferrara, Mayor Rick TerBorch, Chief of Police Jim Di ns, Mayor Pro Tem Steven Adams, City Manager homas A. u e s,Council Member Kelly Wetmore,Administrative Services Directorl PapoYo Deputy City Clerk a`` �; F xconron�*eo Z Sandy Lubin, Council Member � - m * JULY 10.Itll T Joe Costello,Council Member c4«FOP`'�P � 8.a. o� pRROy�C ? � �NCORiORAiE 92 MEMORANDUM O T # du�v �q �u�� * P ,��FORN� TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES � BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: FEBRUARY 25, 2003 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period February 1 — February 14, 2003. FUNDING: There is a $707,644.73 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT 1 — Cash Disbursement Listing ATTACHMENT 2 — February 7, 2003 Accounts Payable Check Register ATTACHMENT 3 — February 7, 2003 Payroll Checks ATTACHMENT 4 — February 14, 2003 Accounts Payable Check Register ATTACHMENT 5 — February 7, 2003 Payroll Checks i �', ATTACHMENTI CITY OF ARROYO GRANDE CASH DISBURSEMENTS ��e r� Pa�o�a�� »�� 4. PG�3 February 25, 2003 Presented are the cash disbursements issued by the Department of Financial Services for the period February 1 to February 14, 2003. Shown are cash disbursements by week of occurrence and type of payment. WBELf TYPE OF PAYMENT ' ATTACHMENT 'AM4iJNT � February 7,2003 Accounts Payable Cks 109549-109645 2 $81,216.83 Payroll Checks & Benefit Checks 3 310,814.66 392,031.49 February 14,2003 Accounts Payable Cks 109402-109467 4 11,980.34 Payroll Checks & Beneflt Checks 5 303,632.90 315,613.24 Two Week Total S 707,644.73 VOUCHRE2 CITY OF ARAOYO GRANDE pAGE 2 02/OS/03 09:25 VOUCHER/CHECR REGISTER FOR PERIOD OB VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK N[1MBER DATE NUhIDER NAME DESCRIPTION N[1MBEA AMOUNT AMO[1NT 1095]3 02/0']/03 027924 D.A.R.E.AMERICA DARE WORKBOOKS 010.4201.5504 108.00 108.00 109579 02/07/03 1031]6 DATANET SOLUTIONS IMAGING SCANNEA PARTS 010.4140.5602 2"!."/B 2].]8 �, 1095]5 02/07/03 103116 SNPNE DAY AEIMB.TORN UNIFORN 010.4201.5255 117.96 11'/.96 � 1095]6 02/07/03 028548 DAYSTAA INDOSTRIES STREET SWEEPING 010.4303.5303 3,606.49 '. 109596 02/07/03 028598 DAYSTAR INDUSTRIES STREET SWEEPING 220.4303.5303 2,305.'/] 5,912.24 �. 1095]] 02/0']/03 101702 DELL MARKETING L.P. DELL COMPUTER 010.4120.5597 1,143.33 1,143.33 109598 02/07/03 029484 DIESELRO IN0.� MIRRORS 010.4420.5601 1,410.27 109598 02/0]/03 029484 DIESELRO IN0. SERVICE-PW299 220.4303.5603 946.31 2,356.58 1095'/9 02/07/03 030284 DENISE DUFFY & ASSOCIAT CREEKSIDE CTR EIR COPIES 010.0000.2550 306.00 �. 109509 02/09/03 030284 DENISE DUFFY & ASSOCIAT CITY ADMIN REVENUE 010.0000.9518 45.90- �. 1095']9 02/0]/03 030284 DENISE DUFFY & ASSOCIAT DEVELAPER DEP 010.0000.2550 45.90 306.00 109580 02/07/03 101352 EAGLE INDOSTRIES UNLIMI SRT VEST 010.4201.52'/2 162.15 162.15 109581 02/00/03 102574 EARTHLINK,INC INTERNET SVCS TO 2/20 010.4201.5607 95.90 95.90 109582 02/00/03 100965 EDEN SYSTEMS,INC. EDEN DATA CONVERSION 010.4120.5597 1,500.00 109582 02/0'1/03 100465 EDEN SYSTEMS,INC. EDEN-INITIAL INFORM INSTALL 010.4120.559'/ 500.00 2,000.00 109583 02/0']/03 032058 NADINE ELLIOTT REII+�.MILEAGE 010.4421.5501 15.51 15.51 109584 02/0'//03 103339 ENVIRO CHEMICAL RESEARC SOY RELEASE 220.4303.5613 548.']5 548.'/5 109585 02/07/03 103098 ESRI PRCVIEW GIS 3.3 WINDOWS UNREY 640.4]10.6001 1,295.34 1,295.39 109586 02/07/03 102461 FEDE% SHIPPING-RX LASER 010.9120.5201 13 18 13.18 109587 02/0'1/03 101399 FERGUSON ENTERPRISES,IN ftEPR.FITTINGS 010.4430.5605 180.56 180.56 109588 02/07/03 101662 FORD QUALITY FLEET CAF2E COVEe/PLATE ASSEPIDLY 010.4201.5601 1'14 J2 109588 02/0'//03 101662 FORD QOALITY FLEET CPS2E HATTEAY/ALTERNATOR 010.4201.5601 426.80 601.52 109589 02/07/03 035802 FRANK'S IACK fi KEY INC REPR.DEADBOLT 010.4420.5605 29.89 109589 02/09/03 035802 FRANK'S LOCK & KEY INC FIT I�Y TO EAGLE EYE BOX 010.4201.5601 1'/.00 109589 02/09/03 035802 FRANK'S IACK & KEY INC HAPSS TAGS 010.4201.5601 5.36 109589 02/07/03 035802 FRANK'S LOCK & KEY INC DUP.TRACPOR REYS 010.4420.5605 12.89 109589 02/0'//03 �35802 PRANK'S LOCK 4 KEY INC FIT KEY TO EAGLE EYS BOX 010.4201.5601 18.61 el.']3 109590 02/09/03 066924 GRPND AWARDS-PLAQUE SHA RIHBONS-HOLIDAY DECORATING 010.4424.5252 43.99 43.9'1 109591 02/09/03 039312 CI1'Y OF GROVER BEACH CORP.YARD SEWER BILL 612.0000.4751 40.58 40.58 � � 109592 02/0'//03 040092 ALLAN HANWCK COLLEGE FALL 2002 ENROLLMENT FEE 010.9201.5501 261.00 �261.00 109593 02/0']/03 101606 ALLAN HPNCOCK COLLEGE REGIS-ALLEN/SMILEY � 010.9201.5501 109.00 10'/.00 VOUCHRE2 CITY 0£ ARROYO GRANDE PAGE 3 02/OS/03 09:25 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NOMBER DATE NUMBER NAME DESCRIPTION NOhIDER AMOUNT AMOUNT 109594 02/00/03 042862 HONEYWELL,INC INSTL.WALL FURNACE 010.4213.5303 069.30 ']69.30 109595 02/0]/03 103122 JOFII�1 HOPRINS ASSOC ADA UPGNTDE C/B 250.9800.8016 2,340.85 2,340.85 ��, 109596 02/0]/03 093914 JOSEPH IANNEO BULLYING/VICTIMS CLA55-IANNEO 010.4201.5501 2�.00 20.00 ', 10959] 02/07/03 100117 IMAGING PAODUCTS INT'L MINI DV TAPES 010.4201.5255 19.28 �. 109599 02/07/03 10011'/ IMAGING PRODUCTS INT'L FILM 010.4201.5255 112.48 131 J6 109598 02/07/03 044304 IMPULSE MFG. HARDFACS BUCKET 010.4420.5603 910.00 910.00 109599 02/0']/03 102'!O1 INDOFF,INC. OFFICE SUPPLIES 010.4120.5201 10'].45 107.45 109600 02/07/03 044496 INFO.TECFINOLOGY DEPT DAS SVC 12/142/13 WK 99 & 50 010.4140.5303 2,662.40 109600 02/0']/03 044496 IN£O.TECMdOLOGY DEPT DATA SUPPORT 010.4140.5303 1,260.00 109600 02/0']/03 044496 INFO.TECM�IOLOGY DEPT DAS SVC 11/1641/30 WK 9'/ & 98 010.4140.5303 2,965.68 109600 02/0'//03 044496 INFO.TECFINOLOGY DEPT DATA SUPPORT � 010.4140.5303 420.00 109600 02/0']/03 044496 INFO.TECFINOLOGY DEPT DAS SVC 12/14-12/31 WK 51 & 52 010.4140.5303 2,649.20 9,95].28 109601 02/0]/03 098438 I(EY TERMITE fi PEST CONT QUARTLEY PEST CONTROL SVCS. 010.4201.5604 40.00 40.00 . 109602 02/0'//03 048360 LINDA KEY REIN�.SUPPLIES-KEY 010.9423.5254 99.34 99.34 109603 02/0]/03 103424 httSHIA LANGLEY REF.PARK DEP-LPSIGLEY 010.0000.9359 29.00 29.00 109604 02/0'//03 055302 DAVE MATHE REIMB-REGIS FEE GRANT CLASS 010.9211.5501 09.00 79.00 109606 02/0'1/03 057096 MINEA'S ACE HARDWARE AA BATTERY 640.4'/12.5255 6.42 109606 02/0'//03 OS']096 MINER'S AC2 HARDWARE PAINT/DEGREASER/FLARE CAP 010.4211.5601 21.18 109606 02/0]/03 057096 MINER'S ACE HARDWPRE COARSE THREAD/SLOTTED ANGLE 010.4211.5601 22.35 109606 02/0'//03 057096 MINER'S ACE NAF2DWARE TURBINE/GAGE 010.4211.5604 33.24 109606 02/07/03 057096 MINER'S ACE HARDWARE CARWASH SOAP 010.4211.5603 10.00 109606 02/07/03 OS]096 MINER'S ACE HARDWARE VELCRO 010.4211.5603 11.60 109606 02/09/03 057096 MINER'S ACE HPROWAAE BALLAST 010.4213.6401 22.51 109606 02/0'//03 059096 MINER'S ACE HAROWAAE DOORSTOP/TOILET FLAPPER 010.4420.5605 14.02 109606 02/0'1/03 057096 MINER'S ACE HPRDWARE ADAPTER LOCK 010.4211.5603 29.99 109606 02/09/03 057096 MINER'S ACE HPRDWARE CR:ADAPTER LOCK 010.4211.5603 29.99- 109606 02/07/03 OS]096 MINER'S ACE HARDWPStE ELECTRICAL SUPPLIES 010.4211.5603 33.62 109606 02/09/03 059096 MINER'S ACE HPS2DWARE WEED EATER HEAD 010.4420.5603 23.58 109606 02/0'//03 OS]096 MINER'S ACE HPS2DWARE 1RIh➢MER LINE 010.4420.5603 9.69 109606 02/0'//03 057096 MINER'S ACE HARDWAAE CUTOFF DISK/PVC CEMENT 010.4420.5605 53.78 109606 02/09/03 057096 MINER'S ACE HARDWARE SHOVELS/TAPE GON/TAPE 640.4]12.5293 39.40 109606 02/0'//03 OS]096 MINER'S ACE HPS2DWARE HOSE BIBB 010.4420.5605 6.96 109606 02/0]/03 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4213.5604 11.]8 109606 02/09/03 057096 MINER'S ACE HAADWARE AA BATTERY 010.4211.5255 4.06 109606 02/09/03 057096 MINER'S ACE NPSiDWARE PLUOR. BULB 612.4610.5610 3.22 109606 02/09/03 057096 MINER'S ACE HARDWARE FLUSH LEVE/BLPDES 010.4213.5604 4.48 109606 02/07/03 OS']096 MINER'S ACE HARDWARE POLY TAAP/ROBBER MALLET 010.4420.5605 200.86 109606 02/0]/03 OS']096 MINER'S ACE HARDWARE HRASS NIPPLE 612.4610.5610 4.82 � 109606 02/07/03 OS]096 MINER'S ACE HAADWARE TAPE MEASURE 010.4420.5605 11.�9 550.08 VOUCI�2E2 CITY OF ARROYO GRANDE PAGE 4 02/OS/03 09:25 VOUCHER/CHECK REGISTER FOR PERIOD OB VOUCHER/ CHECK CHECK VEN�OR VENDOR ITEM ACCOON'C ITEM CHECK NOMBER DATE [iOMBER NAME pESCRIpTION NUhIDER AMOUNT AMOUNT 109607 02/07/03 059124 MUSTANG TAEE CARE REMOVAL 2 PALM TREES 350.5641.90�1 150.00 150.00 109608 02/07/03 060300 NAT'L EMERGENCY # ASSOC NENA MEhIDERSHIP-HOLT 010.4201.5503 40.00 40.00 109609 02/07/03 060724 NAT'L REC & PARK ASSOC. ANN[IAL MEhIDERSRIP-CITY OF AG 010.4421.5503 350.00 350.00 � 109610 02/0'//03 102808 NATIONAL RESOURCE SAFET VIDEO SHIPPING 220.4303.5501 19.40 19.40 109611 02/0]/03 102016 NFPA NFPA SUB.TAX 010.4211.5503 43.]9 43.]9 � 109612 02/0'//03 063960 PACIFIC HELL ALARM 841-3953� 010.4211.5403 63.93 109612 02/0'//03 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.46 109612 02/0'//03 063960 PACIFIC HELL ALMM 841-3960 010.4211.5403 31.46 109612 02/0'//03 063960 PACIFIC HELL PHONE 271-7480 010.4201.5403 63.89 109612 02/0'//03 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 51.10 109612 02/0'//03 063960 PACIFIC BELL PHONE 489-986'/ 010.4201.5403 53.00 109612 02/07/03 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 183.91 109612 02/0]/03 063960 PACIFIC BELL ALARM 841-3959 640.4']10.5403 31.46 509.81 109613 02/0]/03 102995 PACIFIC BELL/WORLDCOM MIS LINE 391-6597 010.4140.5303 3]1.94 109613 02/07/03 102995 PACIFIC BELL/WORLDCOM PHONE 489-21'/4 010.4201.5403 31.13 109613 02/07/03 102995 PACIFIC BELL/WORLDCOM PHONE 4]3-2198 010.4145.5403 42.80 109613 02/0'//03 102995 PACIFIC BELL/WORLDCOM PHONE 473-5141 010.4145.5403 340.65 109613 02/0"!/03 102995 PACIFIC BELL/WORLDCOM PHONE 481-6944 010.9201.5403 109.90 894.42 109614 02/07/03 064194 PACIFIC GAS & ELECTRIC ELEC1'RIC 010.9309.5902 27.90 109614 02/0]/03 064194 PACIFIC GAS S ELECTRIC ELECTRIC 010.9309.5902 21.13 109614 02/07/03 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.9304.5402 51.'J9 100.32 309615 02/0'//03 101555 PET PICH-UPS 3 CASES PET PICIC-UPS 010.4420.5605 531.4"! 109615 02/09/03 101555 PET PICM-UPS 2 DISPENSERS-ORO PARK 010.4420.5605 120.48 651.95 109616 02/09/03 303154 PLATINUM PLUS FOR BUSIN FLAG � 010.4201.5255 8.45 � 309616 02/07/03 103154 PLATINOM PLUS FOR BUSIN ARMORY SUPPLIES 010.4201.5255 9.55 109616 02/0'//03 103154 PLATIN[1M PLOS FOR BIISIN TV FOR PROPERTY 010.4201.5255 85.41 109616 02/0'//03 103154 PLATINOM PLOS FOR HIISIN DUhPAY BAGS FOR TRAINING 010.4201.5255 902.9a 109616 02/07/03 103154 PLATINUM PLUS FOR HUSIN QUZCKEN PROGRFNI 010.4201.5609 32.12 109616 02/07/03 103154 PLATINUM PLUS FOR HUSIN PAPER 010.4201.5201 6.85 109616 02/07/03 103154 PLATINUM PLUS FOR HUSIN FLAG 010.4201.5255 106.18 109616 02/0']/03 103154 PLATINUM PLUS FOR BUSIN TRAINING MEAL 010.4201.5501 10.80 109616 02/07/03 103154 PLATINUM PLUS FOR HUSIN GASOLINE 010.4201.5608 61.92 109616 02/07/03 103154 PLATINOM PLUS FOA HOSIN TRAVEL/TRAINING 010.4201.5501 95.58 1,319.56 109617 02/0'//03 1026']3 PULITZER LEGAL 134191 010.4002.5301 36.00 10961] 02/0]/03 1026'/3 POLITZER LEGAL 134200 010.4002.5301 48.00 84.00 109618 02/07/03 069014 R & 9 AUTO BODY REPR-PW34 640.4712.5601 1,'1]'1.8'1 1,]]].8] 109619 02/07/03 069148 R & T EMBROIDERY,INC VOLUNTEER POLO SHIRTS 010.4201.5504 29.19 109619 02/0]/03 069148 R & T EMBROIDERY,INC SEW HADGES ON JACKETS 010.4201.5504 5.36 34.55 .. __.... ... _ . . . VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 t 02/OS/03 09:25 VOUCHER/CHECK REGISTER . � FOR PERIOD OB � VOUCNER/ � CHECK CHECK VENDOR VENDOR ITEM ACCOONT ITEM CHECK I NpM9ER DATE NOMBER NAME �ESCRIPTION NUDIDER AMOUNT AMOUNT 109620 02/07/03 0695'/6 RADIOSHACK IN/OUT THERMOMETER 010.4201.5255 34.31 34.31 � 109621 02/07/03 10254'] RICOH LEASING COPIER LEASE 010.4421.5602 141.25 141.25 � f � 109622 02/09/03 103426 S.B.R.P.S.T.0. FTO IIPDATE REGIS-CABRIALES 010.4201.5501 92.00 92.00 , 109623 02/09/03 103427 SBCEO REGIS-IANNEO/HULGAN 010.4201.5501 90.00 90.00 f f 109624 02/0]/03 098156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211.5608 235.59 235.59 � 109625 02/09/03 074802 SLO CNTY DEPT.OF PLAN/B REGIS-0IANE SHEELEY-CITY OF AG 284.4103.5501 35.00 35.00 ! 109626 02/0]/03 100304 SMITN PIPE 6 SUPPLY SPRINKLER PARTS/PVC 010.4420.5605 269.'/3 269.]3 ' 109629 02/09/03 080886 SOUTHERN AUTO S[IPPLY MINATURE LAMPS 010.4201.5601 10.51 � 10962] 02/09/03 080886 SOUTHERN AUTO SUPPLY FUSES 010.4201.5601 14.29 � 109629 02/0'//43 080886 SOUTHERN AUTO SUPPLY RADIATOR GP 220.4303.5601 5.98 : 109629 02/09/03 080886 SOUTHERN AUTO SUPPLY DELUXE SQUEEGE 010.4305.5603 5.03 ' 109629 02/0]/a3 080886 SOUTHERN AUTO SUPPLY AIR FILTERS 220.4303.5601 15.46 : 109629 02/09/03 080886 SOUTHERN A[TTO SUPPLY AIR FILTERS 612.4610.5601 15.46 ' 10962] 02/0'1/03 080886 SO[TTHERN AUTO SUPPLY AIR FILTERS 640.4]12.5601 15.49 � 109629 �2/09/03 080886 SOUTHERN AUTO SUPPLY CR:FITTINGS 640.4A2.5610 31.98- 49.6'/ � 109628 02/0'1/03 082134 STATEWIDE SAFETY & SIGN O-CLIIMPS/CAUTION TAPE 220.4303.5613 203.36 , 109628 02/09/03 082134 STATEWIDE SAFETY & SIGN FLAGS/TRAFFIC STANDS 220.4303.5613 211.]1 � 109628 02/0]/03 082134 STATEWIDE SAFETY & SIGN SIGNS 220.4303.5613 25.46 �� 109628 02/0'//03 OB2134 STATEWIDE SAFETY & SIGN MARKING YAINT 612.4610.5255 53.33 109628 02/09/03 082134 STATEWIDE SAFETY & SIGN MPS2KING PAINT 640.4A2.5255 53.33 540.19 . 109629 02/0'//03 082328 STERLING COhA70NICATI0N5 FEB.SERVICE AGREEMENT 010.4201.5606 9'/4.00 � 109629 02/07/03 082328 STEALING COhAtUNICATI0N5 MOTOROLA REPEATER 010.4211.5603 510.44 �. 109629 02/0]/03 082328 STERLING COhANNICATIONS OVEANIGHT CHARGER 010.4201.5606 164.60 109629 02/09/03 082328 STERLING COhII+rt1NICATIONS BATTERIES 010.4201.5606 514.80 2,163.84 � 109630 02/0]/03 082836 STAEATOR PIPE & SUPPLY BRASS NIPPLE/WUPLER 640.4]12.5610 9.15 9.15 � 109631 02/0'!/03 10�'!98 SOh➢NIT ONIFORMS REPL.MOTOR BOOTS 010.4201.5255 388.62 388.62 109632 02/0'1/03 083226 SUNSET NORTH CAR WASH CAR WASH£S 010.4201.5601 2ll.]3 . 109632 02/0'//03 083226 SONSET NORTH CPS2 WASH CAA WASHES 010.4301.5601 2].9] . 109632 02/0'//03 083226 SONSET NORTH CAF2 WASN CAR WASHES 612.4610.5601 18.65 � 109632 02/0'//03 083226 SUNSET NORTH CAF2 WASH CAR WASHES 010.4420.5601 35.62 � 109632 02/07/03 083226 SUNSET NORTH CAR WASH CAF2 WASHES 220.4303.5601 22.90 322.8'/ �� 109633 02/0]/03 102898 T.K.I. MERCHANDISE AS AOTHORIZED 010.4201.5504 64.35 64.35 �. 109634 02/0]/03 084162 EAIN TAYLOR REIMB.HOOKS 010.4201.5502 82.�0 82.]0 ' 109635 02/0"//03 102]85 TEMPLETON UNIFORMS ONIFORM-VOL.PERSONNEL 010.4211.5292 242.81 '�. 109635 02/0]/03 102]BS TEMPLETON UNIFORMS UNIFORM-IREY(REIDID.) 010.4211.52]2 314.46 � 109635 02/09/03 102]85 TEMPLETON UNIFORMS ONIFORM-POLKOW(REIbID.) 010.4211.52]2 314.46 891.93 '. Attachment 4 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 02/ll/03 19:14 VOUCHER/CHECK REGISTER i FOR PERIOD OB d t VOUCH6R/ � I CHECK CHECK VENDOR VENDOR ITEM ACCOUNf ITEM CHECK i NUPIDER DATE NUM1IDER NAME DESCRIPTION NUPIDER AMOUNT AMOUNT i � 6']900 02/07/03 066322 PHOENIX FOODSERVICES EARTHQUAKE TRAIN-SPAGNOLO 010.4301.5501 65.25 I 6']900 02/0'//03 066322 PHOENIX FOODSERVICES EARTHQUAKE TRAIN-HERNANDEZ 010.4421.5501 65.25 130.5� � f 4 109669 02/14/03 100897 AMERICAN TEMPS SCEP1IDT SVCS TO1/'/ 690.4']12.5303 ']98.00 109669 02/14/03 10089'/ AMERI(7�N TEMPS SCFPIIDT SVCS TO 1/29 640.9912.5303 598.4� 1,346.40 .j i 1096']0 02/14/03 006006 ARROYO GRANDE FLOWER SIT YLANfS 010.4211.5504 115.30 115.30 1096'/l 02/19/03 101044 CITY OF ARROYO GRANDE CSFMO M1G. 010.4120.5501 20.00 � 1096']1 02/19/03 101099 CITY OF ARROYO GRANDE OFFICE SOPYLIES 010.4130.5201 6.46 '� 1096�1 02/14/03 101099 CITY OF ARROYO GRANDE REGIS-CNTY AG DEPT 010.4420.5501 20.00 '�� 1096]1 02/14/03 101044 CITY OF ARROYO GRANDE BATTERIES 289.4103.5201 10.45 � � 1096'/1 02/14/03 101044 CITY OF ARROYO GRANDE MEBTING SUPPLIES 010.9301.5503 62.00 109691 02/14/03 101044 CITY OF ARAOYO GRANDE LOCC POLICY MTG 010.4001.5501 64.�� 109671 02/14/03 101044 CITY OF ARROYO GRANDE HEX KEY 010.4130.5201 5.35 �.. 1096']1 02/14/03 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4130.5201 1.49 �'. 109671 02/14/03 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.430L 5255 19.00 '. 1096]1 02/14/03 101099 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4101.5201 21.]0 '. 1096]1 02/14/03 101044 CITY OF ARROYO GRPSIDE MEETING SUPPLIES 010.4301.5255 15.35 ' 1096'1l 02/14/03 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4101.5501 15.00 ( 109671 02/14/03 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4145.5501 1'].90 1096]1 02/14/03 101044 CITY OF ARROYO GRPNDE PARKING-CALPERS W/SHOP 010.4101.5501 2.00 �' 1096"]1 02/14/03 101044 CITY OF ARAOYO GRANDE MEETING SUPPLIES 010.4145.5501 0.00 I 109601 02/19/03 101044 CITY OF ARROYO GRANDE LUNCH-ACRERMAN 284.4103.5505 11.63 '� 1096]1 02/14/03 301099 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4145.5501 98.a1 3]8.34 ' 1096'/2 02/14/03 102844 6AKERSFIELD COLLEGE REGIS-WHITNEY/POLKOW 010.4211.5501 244.00 299.00 � 1096]3 02/14/03 013592 BRUMIT DIESEL,INC CORE/VALVE/BELT/SWSTCHES 010.4211.5601 165.33 � 1096']3 02/14/03 013572 HRUMIT DIESEL,INC IQ]OB/KNOB ROLL PIN 010.9211.5601 1'/.61 182.94 � 1096'/4 02/14/03 300900 CA.FIRE MECHANICS ACADE REGIS-RITTERBUSFI 010.4211.5501 335.00 335.00 109675 02/14/03 102211 CA.USA WRESTLING,INC. PARTICIPAN'P/COACHES REGIS 010.4424.5257 980.00 980.00 � 1096']6 02/14/03 029534 D.G.REPAIR 9]1 REPR.6 CYLINDER HEAD 010.4201.5601 663.16 663.16 . 109699 02/14/03 016302 DEPARTMENT OF CORRECTIO CMC CAEWS-DEC 220.4303.5303 3,280.10 3,280.10 1096]8 02/14/03 103240 LINDA DICKINSON REF.PPS2K DEP-DICKINSON 010.0000.4603 112.50 112.50 1096]9 02/14/03 103432 DAVE FLETCHER REF.CHILD IN MOTION-FLETCNER 010.0000.4602 24.'/5 24.'/5 109680 02/14/03 044304 IMPOLSE MFG. REPR.VALVE KEY 640.4712.5603 30.00 30.00 109681 02/14/03 045494 INT'L INSTIT.MONI.CLERK PROGRAM FEE-NPiCA ACADEMY 010.4002.5503 135.�0 135.00 109682 02/14/03 09']150 JAMES SOFP150N FORCE/DRIVING-TAMES JONNSON 010.4201.5501 32.00 32.00 109683 02/14/03 102666 VALEAIE KLINE PILATES CLASS-KLINE 010.9924.5351 158.20 158.20 � VOUCFDiE2 CITY OF ARROYO GRANDE PAGE 2 02/11/03 14:14 VOUCHEA/CHECK REGISTER FOR PERIOD OB VOOCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECR ,I NUhffiER DATE NOMBER NAME DESCRIPTION NUN�ER AMOUNT AMOUNT I 109684 02/14/03 103434 CINDY LAVERY REF.PARK DEP-LAVERY 010.0000.4359 29.00 2].00 109685 02/14/03 10266� AOSEMARIE LOPEZ CHEER & POM CLASS-LOPEZ 010.4424.5351 21.00 21.00 � i 109686 02/14/03 103435 ICATHLEEN MCINERNEY REF.PARK DEP-MCINERNEY 010.0000.9354 29.00 2].00 i 10968] 02/14/03 103420 NAT'L FIRE SPRINKLER AS REGIS-QUINLAN/WHITNEY 010.9211.5501 198.00 198.00 � i 109688 02/14/03 102995 PACIFIC BELL/WOALDCOM ALARM 493-2041 010.4145.5403 14.32 14.32 ! 109689 02/19/03 103428 MIKE PELAYO PLOT PLAN REVIEW q03-401 010.0000.4510 230.00 230.00 . 109690 02/14/03 06]]82 DENNIS PORTE PUPPY PLAY SCHOOL CLASSES 010.4424.5351 913.50 913.50 ,; 109691 02/14/03 103252 NINA RIPPY HALLET-JAZZ CLASSES 010.4424.5351 164.64 169.64 i 109692 02/14/03 100210 SIM RITTERHUSH REIMH.LIGHT BULBS 010.4211.5601 9.65 9.65 109693 02/19/03 103433 SANTA LUCIA BANK REF.VARIANCE #03-001-SANTA LUC 010.0000.4503 985.00 ]85.00 109694 02/14/03 100935 SANTA MARIA FIRE DEPT REGIS-MALONEY/IAEY 010.4211.5501 200.00 200.40 109695 02/14/03 0]4802 SLO CNTY llEPT.OF PLPN/B REGIS 6 PEOPLE-IT TAKES A REG. 010.4130.5501 210.00 210.00 109696 02/14/03 101039 SLO CNTY FIRE DEPARTMEN REGIS-PALM 010.4211.5501 50.00 50.00 109697 02/14/03 088826 PEGGY VALKO AAT FOR ADULTS-MONDAYS 010.4424.5351 zss.00 109699 02/14/03 088826 PEGGY VALKO ART FOR KIDS-5-9 010.4424.5351 363.20 10969'! 02/14/03 088826 PEGGY VALKO ART FOR RIDS 842 010.4424.5351 158.90 10969'/ 02/19/03 088826 PEGGY VALKO ART £OR ADULTS-THURSDAYS 010.4424.5351 159.00 945.60 109698 02/14/03 101866 VERI20N WIRELESS MESSAG PAGER SERVICES-FIRE/HLDG 010.4211.5403 24.29 109698 02/14/03 101866 VERIZON WIRELESS MESSAG PAGER SEAVICES-FIRE/BLDG 010.9212.5403 12.15 36.44 TOTAL CHECKS 11,980.34 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 02/11/03 14:19 VOUCHER/CHECK REGISTER FOR PERIOD OB FUND TITLE pMpUN'r O10 GENERAL FUND ],301.'/6 220 STREETS FOND 3,280.10 �.i 284 REDEVELOPMENT AGENCY FUND 22.08 �', 640 WATER FUND 1,3'/6.40 �� TOTAL 11,980.34 � Attachment 5 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 01137/03-02113/03 i 02/21/03 � FUND 010 269,614.14 Salaries Full time 177,618.03 FUND 220 14,127.87 Salaries Part-Time- PPT 15,421.46 FUND 284 4,762.12 Salaries Part-Time-TPT 7,247.85 FUND 612 4,735.96 . Salaries OverTime 11,965.96 FUND 640 10,392.81 Salaries Standby 375.75 303,632.90 Holiday Pay 5,619.37 Sick Pay 3,400.17 Annual Leave By Back - Vacation Buyback - Sick Leave Buyback - Vacation Pay 4,570.67 Comp Pay 747.39 Annuai Leave Pay 3,977.90 PERS Retirement 19,763.84 Social Security 16,819.95 PARS Retirement 251.89 State Disability Ins. 799.51 Deferred Compensation 725.00 Health Insurance 27,611.81 Dentallnsurance 3,729.63 Vision Insurance 822.70 Life Insurance 638.60 Long Term Disability 866.66 Uniform Allowance - Car Allowance 400.00 Council Expense - Employee Assistance 158.76 Boot Allowance - Motor Pay 100.00 303,632 90 8.b. o� pRROVpC 9 � WCONiORATEO yz MEMORANDUM f.l T } JULY 10, 1Y11 * C,��F ORN�p �. To: cirY couNa� FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES � SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCES FROM THE WATER FACILITY FUND DATE: FEBRUARY 25, 2003 RECOMMENDATION: It is recommended the City Council: . Accept the January 2003 cash report, • Approve the interfund advance of$30,546 from the Water Facility Fund to cover cash deficits in other funds as of January 31, 2003. FUNDING: No outside funding is required. Attachment A— Cash Balance/Interfund Advance Report ATTACHMENT A CITY OF ARROYO GRANDE CASH BALANCE/INTERFUND ADVANCE REPORT At January 31, 2003 Balance at Recommended Revised Fund O1/31/03 Advances Balance O10 General Fund 2,668,541 2,668,541 210 Fire Protection Impac[Fees 158,522 158,522 212 Police Protec6on Impact Fees 29,160 29,160 213 Pazk Development 471,855 471,855 214 Pazk Improvement 71,7�7 71,707 215 Recrealion Community Center 6,040 6,040 217 Landscape Maintenance 30,815 3Q815 220 SVeet(Gas Taac)Fund 141,268 141,268 221 Traffic Congeslian Relief 58,355 58,355 222 TrafficSignalization 427,119 427,119 223 Traffic Circulation 482,693 482,693 224 Transporta6on Facility Impact 1,779,848 1,779,848 225 Transportation 29,171 29,171 226 Water Neutralization Impact 638,718 638,718 230 ConstrucUon Tax 257,000 257,000 231 Drainage Facility 25,826 25,826 232 In-Lieu Affordable Housing 793,222 �g3,Z22 241 Lopez Facility Fund 1,018,031 1,018,031 250 CDBG Fund (2,296) 2,296 0 271 State COPS Blcek Grant Fund 53,483 53,483 272 Calif.Law Enf. Technology Grant 43,240 43,240 279 00-01 Fed Local Law Enforcement Grant 66 66 284 Redevelopment Agency (28,250) 28,250 0 285 Redevelopment Set Aside 85,719 85,719 350 Capital Projects 81Q745 810,745 612 SewerFund 39,286 39,286 634 Sewer Facility 174,403 174,403 640 WaterFund 2,881,179 2,881,179 641 Lopez 19,146 19,146 642 WaterFacility 1,173,665 1,173,665 751 Downrown Pazking 49,099 49,099 760 Sanitation District Fund 45,889 45,889 Total City Wide Cash 14,433,265 3Q546 14,463,811 TI-IE ABOVE LISTING ARE Tf�CASH BALANCES SHOWN IN Tf�GENERAL LEDGER OF TI-IE CITY OF ARROYO GRANDE AS OF JANUARY 31, 2003 � nda K. Snodgrass Director of Financial ervices 8.c. MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 28, 2003 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER ' Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: Council Members Dickens, Lubin, Costello, Mayor Pro Tem Dickens, and Mayor Ferrara were present. City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services Wetmore, Chief of Police TerBorch, Director of Public Works Spagnolo, Director of Financial Services Snodgrass, and Director of Community Development Strong. 3. FLAG SALUTE Members of Boy Scout Troop 489 led the Flag Salute. 4. INVOCATION Pastor Jerry Nelson, Seventh-Day Adventist Church, Arroyo Grande, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read in Title Only Council Member Lubin moved, Council Member Dickens seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7 CITIZENS' INPUT COMMENTS, AND SUGGESTIONS Connie Dunbar, Arroyo Grande, spoke regarding issues relating to nuclear waste and , distributed copies of a video to the Council entitled Nuclear Power and Terrorism, produced by the Avila Foundation. She also displayed a public hearing schedule for the next Nuclear Regulatory Commission meeting. ', James O'Keefe, Arroyo Grande, representing Kings Fish & Chips on E. Grand Avenue, referred to the E. Grand Avenue improvement project and expressed concerns that work would be done during the busiest business season as it had in the first phase. He opposed any measures that would limit or prohibit parking in front of the businesses and suggested that construction be done at night. CITY COUNCIL MINUTES JANUARY 28, 2003 PAGE 2 Colleen Martin, Arroyo Grande, spoke regarding the City's schools and the possibility of the closing and selling of the Harloe Elementary School site to fund the building of a new school. She referred to the approval of the Hidden Oaks Elementary School site and stated that was intended to add to the school system and was not meant as a replacement site. She urged the City Council to contact the school district and find out its intentions regarding Harloe School, and announced that the next School Board meeting would be held at 7:30 p.m. on Tuesday, February 4�2003. Piper Adelman, Arroyo Grande, commented that the school district and the City had - collaborated in the past. She reported that the Harloe PTA was not spending any money on improvements to the school until they knew more about what the school district planned on doing. Otis .Page, Arroyo Grande, referred to recent correspondence regarding the moratorium and also inquired as to why the item on the Policy/Procedure for Conducting City Council Business was on the Consent Calendar. Chuck Fellows, chairman of Preserve the Village, announced that the organization had donated three trees to the City to be planted at Rancho Grande Park. He suggested that tree tags be placed identifying the names of the trees. 8. CONSENT AGENDA Council Member �ubin requested Item 8.f. be pulled. Council Member Costello requested Item 8.h. be pulled. Council Member Runels moved, and Council Member Costello seconded the motion to approve Consent Agenda Items 8.a. through 8.g., with the exception of Item 8.f., with the recommended courses of action: 8.a. Cash Disbursement Ratification. Action: Approved the listings of cash disbursements for the period January 1, 2003 — January 15, 2003. 8.b: Consideration of Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Action: Received and filed the December 2002 cash report and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds at December 31, 2002. 8.c. Consideration of Adjustment to Impact Fees. Action: Adopted Resolution No. 3643 approving the annual adjustment to the City's Impact Fees. CITY COUNCIL MINUTES JANUARY 28, 2003 PAGE 3 8.d. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council/Redevelopment Agency Meeting of January 14, 2003 as submitted. 8.e. Consideration of Disposal of Surplus Bicycles. Action: Adopted Resolution No. 3644 declaring bicycles as surplus for donation to the San Luis Obispo County Sheriff's Office to be refurbished and donated to needy children. - 8.g. Council Appointments to Various Boards, Commissions, and Committees. Action: Approved the appointments to various City Boards, Commissions, and Committees. AYES: Runels, Lubin, Costello, Dickens, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 8.f. Consideration of Modifications to the Policy/Procedure for Conducting City Council Business. Recommended Action: Adopt Resolution approving the revised Policy/Procedure for Conducting City Council Business with the modifications directed by the City Council at the January 14, 2003 meeting. Council Member Lubin inquired whether this item would be open for public comment, and he asked questions of Chief of Police TerBorch regarding the City's past experience and frequency related to disturbances at Council meetings. Mayor Ferrara agreed that the language regarding disturbances could be condensed; however, he felt that there should be some procedure in place in the event enforcement is necessary. Mayor Ferrara opened up the item for public comment. The following members of the public addressed the Council: Otis Page, Arroyo Grande Ed Dorfman, Arroyo Grande Hearing no further public comments, Mayor Ferrara brought the item back to Council for consideration. Following Council discussion, Council Member Costello moved to adopt Resolution No. 3645 approving the revised Policy/Procedure for Conducting City Council Business, with the exception of Item #3, and further directed staff to modify #3, Disturbance of City CITY COUNCIL MINUTES JANUARY 28, 2003 ; PAGE 4 ' Council Meetings, to soften the language and bring it back to Council for approval. Mayor Pro Tem Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Runels, Costello, Dickens, Ferrara NOES: Lubin ABSENT: None There being 4 AYES and 1 NO, the motion is hereby declared to be passed. - 8.h. Consideration of Approval of the Revised Urban Water Management Plan. Recommended Action: Adopt Resolution approving revisions to the 2000 Urban Water Management Plan to address requests of the California Department of Water Resources (DWR). Council Member Costello asked questions of staff regarding the amount of water being used per person per day; projected water usage at build out; what the City's groundwater entitlement is; and clarification regarding whether changes would be reflected in the Plan's review and update in the year 2005. Mayor Pro Tem Dickens referred to a typographical error on the bottom of page 1 of the Urban Water Management Plan. Staff clarified that the reference to "Lopez" Unified School District would be corrected to read "Lucia Mar" Unified School District. Mayor Pro Tem Dickens referred to page 11, Table 6 [Comparison of Current Supply and Demand for Normal, Single, Dry and Multiple Dry Years (acre-feet)] and requested that the footnote regarding the City's projected 1% growth rate, located at the bottom of Table 5 [Projected Water Usage, 2005-2020] be added following Table 6 as well. Mayor Ferrara opened the item for public comment, and upon hearing none, brought the item back to Council for consideration. Council Member Lubin moved to adopt a Resolution approving revisions to the 2000 Urban Water Management Plan, as amended, to address requests of the California Department of Water Resources (DWR). Council Member Runels seconded the motion, and on the following roll-call vote, to wit: AYES: Lubin, Runels, Costello, Dickens, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9. PUBLIC HEARING: None. CITY COUNCIL MINUTES ', JANUARY 28, 2003 PAGE 5 10. CONTINUED BUSINESS 10.a. Consideration of an Ordinance Amending Municipal Code Chapter 13.24 "Excavation, Grading, Erosion and Sedimentation Control". Director of Public Works Spagnolo presented the staff report and recommended the Council adopt an Ordinance amending Municipal Code Chapter 13.24 "Excavation, Grading, Erosion and Sediment Control". Mayor Ferrara opened the item for public comment, and upon hearing none, brought the item back to Council for consideration. Council Member Runels moved to adopt an Ordinance amending Municipal Code Chapter 13.24 "Excavation, Grading, Erosion and Sediment Control", Mayor Pro Tem Dickens seconded the motion; and on the following roll-call vote, to wit: AYES: Runels, Dickens, Lubin, Costello, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 10.b. Consideration of Issuance of General Obligation Bonds for Expansion of Fire Station. City Manager Adams presented the staff report and introduced Brian Forbath, Special Bond Counsel, Stradling Yocca Carlson & Rauth, and Alan Miller, Financiai Advisor, A.M. Miller, Inc. Mr. Forbath reviewed the process for issuance of the general obligation bonds and recommended the Council a) Adopt a Resolution declaring the City's intention to sell bonds in the amount not to exceed one million nine hundred thousand dollars ($1,900,000), fixing the time and place for taking bids, and directing publication of notice inviting bids; and b) Adopt a Resolution providing for the issuance of the General Obligation Bonds. Mr. Miller reviewed the bidding process, the anticipated interest rate, and the City's excellent credit rating. Council Member Lubin inquired about the procedure for opening of the bids and suggested that a City staff representative be present at the bid opening. Mayor Ferrara opened the item for public comment, and upon hearing none, brought the item back to Council for consideration. Council Member Lubin moved to adopt a Resolution declaring the City's intention to sell bonds in the amount not to exceed one million nine hundred thousand dollars ($1,900,000), fixing the time and place for taking bids, and directing publication of notice CITY COUNCIL MINUTES JANUARY 28, 2003 PAGE 6 inviting bids. Council Member Costello seconded the motion, and on the following roll- call vote, to wit: AYES: Lubin, Costello, Runeis, Dickens, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. Council Member Lubin moved to adopt a Resolution providing for the issuance of the General Obligation Bonds. Council Member Runels seconded the motion, and on the following roll-call vote, to wit: AYES: Lubin, Runels, Costello, Dickens, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. Mayor Ferrara called a break at 8:45 p.m. The Council reconvened at 8:50 p.m. 11. NEW BUSINESS 11.a. Consideration of Resolution Regarding Loomis Complex Nomination to State Historical Resources Commission and Discussion of Process for Local Designation of Historical Resources and/or Landmarks. Community Development Director Strong presented the staff report and recommended the Council: 1) Consider adoption of a Resolution in support of nomination of the Loomis Complex to the California Register of Historical Resources by the State Historical Resource Commission; and 2) Discuss establishing a formal legally recognized procedure for designation of Historical Resources and/or Landmarks and provide direction to staff. Following Council questions of staff, Mayor Ferrara opened up the item for public comment. The following members of the public addressed the Councii: Donna Anderson, rural Arroyo Grande, supported historical designation of the Loomis Complex. Heather Jensen, Arroyo Grande, expressed concerns with the timing of the proposed action with the projecYs Draft Environmental Impact Report (EIR) just being released. She stated there was merit in bring the South County Historical Society in as a lead instead of the City and encouraged proceeding slowly. CITY COUNCIL MINUTES JANUARY 28, 2003 PAGE 7 ' Scott Wachenheim, representing Preserve The Village, supported historical designation of the Loomix Complex and supported formation of a City ordinance for designating historicai resources. Gordon Bennett, Arroyo Grande, supported historical designation of the Loomis Complex. David Loomis, Arroyo Grande, opposed historical designation of the Loomis Complex. Annetta Bennett, stated she was a member of the South County Historical Society, and she personally supported historical designation of the Loomis Complex. She commented that the Historical Society was too busy to take on another project and favored the City taking the lead on this proposal. Chuck Fellows, representing Preserve The Village, supported historical designation of the Loomis Complex. Howard Mankins, Arroyo Grande, stated he was also a member of the South County Historical Society, and he expressed concerns with this item entering the political area. He opposed the City taking a position on the historical status of the Loomis Complex. Wavne Kinq, Pismo Beach, opposed historical designation of the Loomis Complex. Beth Wachenheim, Arroyo Grande, supported historical designation of the Loomis Complex. Joe Bowd, representing developer Richard DeBlauw, stated that the EIR would include determinations regarding the existing structures. He supported establishing a process for local designation of historical resources and/or landmarks that would coordinate with the CEQA process; however, he stated the City should not take a position until after CEQA review. He spoke in opposition to the proposed historical designation at this time as a decision to adopt would prejudice the review of the proposed project. Richard DeBlauw, Arroyo Grande, objected to the City taking a position on this item before public hearings could be held on the proposed project. He commented that the City required the EIR, a draft of which had been completed and distributed. Byron Grant, Arroyo Grande, opposed historical designation of the Loomis Complex. Bill McCann, Arroyo Grande, spoke in support and said it was never to soon to start the process of preservation. Duane DeBlauw, Arroyo Grande, spoke in opposition and urged the Council to wait to make a decision until after hearings for the project were held. Kristen Barnich, Arroyo Grande, spoke in support of historical designation of the Loomis Complex. . Hearing no further public comments, Mayor Ferrara brought the item back to Council for consideration. Council Member Costello stated he did not believe the State's granting historical status to the buildings would kiil the project, based on staffs response. He supported staff recommendations 1 and 2. _ Council Member Dickens responded to public comments and stated he was not taking a position on the proposed project. He reviewed the relevant regulations set forth in the CITY COUNCIL MINUTES JANUARY 28, 2003 PAGE 8 ' California Public Resources Code (PRC). He supported State historical designation of I the buildings as they met 3 of the 4 eligibility criteria established in PRC 5024.1 . Council Member Runels did not support historical designation of the Loomis Complex. Council Member Lubin referred to statements in the projecYs EIR that do not support historical designation of the subject buildings. He stated it was his belief that adoption of the proposed Resolution would circumvent the process and provide a position on the proposed project. He commented that the property owner was not requesting the City take a position, therefore, he opposed the recommendation supporting nomination of the Loomis Complex to the California Register of Historical Resources by the State Historical Resource Commission. Council Member Lubin supported the recommendation to discuss a process for local designation of historical resources and/or landmarks and further suggested that the South County Historical Society be actively involved. Mayor Ferrara stated he did not see how the City's support for historical nomination of the buildings would impact the project. He commented that the State has the EIR and review of the project would continue. He supported staffs recommendations; however, he did not favor appropriating funding for outside resources to develop an ordinance and process for local designation of historical resources, requesting that the work be done in- house. Mayor Pro Tem Dickens moved to adopt a Resolution in support of nomination of the Loomis Complex to the California Register of Historical Resources by the State Historical Resource Commission; and to further discuss establishing a formal legally recognized procedure for designation of Historical Resources and/or Landmarks. Council Member Costello seconded the motion, and on the following roll-call vote, to wit: AYES: Dickens, Costello, Ferrara NOES: Runels, Lubin ABSENT: None There being 3 AYES and 2 NOES, the motion is hereby declared to be passed. Mayor Ferrara called a break at 10:40 p.m. The Council reconvened at 10:45 p.m. 11.b. Consideration of East Grand Avenue, Phase III, Streetscape and Street Improvement Concept Plan. City Manager Adams presented the staff report. Community Development Director Strong presented a review of streetscape enhancements, including bulbouts, raised medians, colored concrete sidewalks, parking and bicycle lanes. Director of Public Works Spagnolo presented a review of the proposed street improvements; the projecYs budget; grant funding status; and the project schedule. CITY COUNCIL MINUTES JANUARY 28, 2003 ' PAGE 9 Mayor Ferrara inquired about lighting treatments and whether decorative street lighting would be included. Director Strong responded that conduit would be installed for future installation of decorative street lighting. Mayor Ferrara inquired what plan was in place to minimize the impact to businesses along E. Grand Avenue throughout the project. Director Spagnolo replied that there would be no asphalt removal or removal and replacement of sewer lines, therefore the projecYs impact to businesses would not be as extensive in this phase. He further reported that two lanes of traffic would remain open at all times. Mayor Ferrara inquired about parking and access impacts. Director Spagnolo replied that access to driveways would be open at all times and that there would be some limited parking on E. Grand Avenue at times. Council Member Runels inquired whether all public utility companies had been notified. Director Spagnolo replied yes, they would all be required to sign off on the plans. Council Member Lubin inquired about future undergrounding and the potential effect to the street. Director Spagnolo replied that there would be no impact on the street as future undergrounding would be installed in the sidewalk area and that the crossings would be installed as part of the E. Grand Ave project. Council Member Costello asked if any of the businesses were dependent on parking on E. Grand Avenue. Director Spagnolo assured that the contractor would work with the businesses regarding parking issues. Mayor Pro Tem Dickens supported the concepts presented. Mayor Ferrara opened the item for public comment. Vern Frederick, Arroyo Grande, commented that his tenants on E. Grand Avenue were not notified of this meeting. Hearing no further comments, Mayor Ferrara brought the item back to Council for consideration. Mayor Pro Tem Dickens moved to approve the proposed concept plan for the East Grand Avenue, Phase III Streetscape and Street Improvement Project. Council Member Lubin seconded the motion, and on the following roll-call vote, to wit: AYES: Dickens, Lubin, Runels, Costello, Ferrara _ NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. CITY COUNCIL MINUTES JANUARY 28, 2003 ' PAGE 10 11.c. Consideration of Pre-Application Review 02-015; The Pike and Elm; Richard Sharp, Applicant. Community Development Director Strong presented the staff report and introduced the applicant, Richard Sharp. Staff recommended the Council review the proposed senior housing project and provide feedback to the applicant. Richard Sharp, applicant, gave an overview of the project and requested affordable housing funding assistance from the City for this project. Mayor Pro Tem Dickens inquired how the units would be maintained as affordable housing units. Mr. Sharp responded they would be ownership units, not rental units. Director Strong explained the deed restriction requirement pursuant to the City's affordable housing ordinance. Director Strong responded to questions from Council Member Costello regarding the subterranean garages and how they would function with regard to drainage. Council Member Runels commented on the number of senior housing projects that have been approved in concept and inquired whether this project could be unrestricted as to age requirement. Mr. Sharp replied it would affect the parking requirements and the project would be cost prohibitive if not age-restricted. Mayor Ferrara opened the item for public comment, and upon hearing none, brought the item back to Council for consideration. Council Member Runels supported the project as proposed. Mayor Pro Tem Dickens supported the project and offered the following suggestions: 1) include natural lighting inlets into the parking garage; 2) increase landscape buffer along Elm Street; and 3) focus on interaction and compatibility with the adjacent 7-11 store. Council Member Lubin commented on the number of units as it related to the density bonus and inquired why the City was not requiring undergrounding of the utilities. Director Strong replied that any new utilities are required to be placed underground; however, the requirement for undergrounding existing utilities could be waived. Following further discussion regarding buffer requirements, clarification regarding the balance of the City's affordable housing fee fund, and comments generally supporting the project, Mayor Ferrara ensured that the applicant had received sufficient feedback and direction with regard to the proposed project. _ There was no action taken on this item. CITY COUNCIL MINUTES JANUARY 28, 2003 j PAGE 11 12. CITY COUNCIL REPORTS a. MAYOR TONY M. FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). Reported that as a result of the State budget, infrastructure grant funds have been impacted and projects have been evaluated. Gave an update on the status of the Brisco and EI Campo Project Study Reports (PSRs), which have been postponed. (2) South San Luis Obispo County Sanitation District (SSLOCSD). Mayor Pro Tem Dickens attended as the alternate. (3) Integrated Waste Management Authority (IWMA). Recycling rate dropped 1% to 51% with the incorporation of Paso Robles. Discussion held urging other agencies to adopt the construction and demolition recycling waste program in order to maintain the required recycling percentage rate. (4) Other. 1) Attended the Public Safety Policy Committee meeting last week, addressed issues related to 9-1-1; addressed issues related to reorganization of some of the State agencies and took a position; received presentation and discussed issues related to Indian gaming and the purchase of lands from some of the tribes. 2) Attended Channel Counties Division meeting hosted by the City of Buellton at which 22 of the 25 cities within the Division were represented. He requested more Council and staff representation from Arroyo Grande at future meetings. b. MAYOR PRO TEM JIM DICKENS: (1) South County Youth Coalition. 1) Revised the Coalition's Mission Statement; and 2) Reported that a San Luis Obispo Youth Council is being formed. (2) South San Luis Obispo County Sanitation District (SSLOCSD). Discussed routine procedural items; reported concerns from recent storms regarding inflow and infiltration of the sewer entities. Will be reviewing the spill prevention program. (3) Other. Announced that volunteers are needed for the South County 24- Hour Relay, which is scheduled for March 29 & 30, 2003. c. COUNCIL MEMBER THOMAS A. RUNELS: (1) Zone 3 Water Advisory Board. Discussion held regarding the water treatment plant upgrade; reported that the lake level increased due to the recent rains; reported that the Lopez Dam remediation project is 80% complete; Recreation area revenue has seen an 8-9% increase over prior year. (2) County Water Resources Advisory Committee (WRAC). Discussion held regarding State water; received presentation about desalinating water in the Morro Bay area for distribution up and down the coast. (3) Othec None. CITY COUNCIL MINUTES JANUARY 28, 2003 ' PAGE 12 d. COUNCIL MEMBER SANDY LUBIN: (1) South County Area Transit (SCAT). Has not met; however, there have been some issues with the taxi service. (2) Economic Vitality Corporation (EVC). 1) Received presentation from Pacific Bell which reported that technology they have provided to this area is the same as or better than Silicon Valley in terms of equipment. 2) Received report from a representative of the Home Builders Association regarding median home pricing and housing vacancy factors. 3) Reported that City of San Luis Obispo is offering an $85,000 toward housing costs to potential - senior department head applicants. 4) Discussed the State budget deficit, which revealed that the State infrastructure budget deficit is $175 billion. (3) Other. None. e. COUNCIL MEMBER JOE COSTELLO: (1) Air Pollution Control District (APCD). Met 1/22/03. Nipomo advisory subcommittee met for the last time and has been disbanded. Reported that the ban on backyard burning would be going into effect in 18 months. An educational video is being prepared and will be available to the public by the end of February. (2) Other. None. 13. CITY COUNCIL MEMBER ITEMS a) Request to place on future agenda a status report and discussion regarding State water. (RUNELS) Council Member Runels requested, and the City Council concurred, that an item be added to the February 11, 2003 City Council agenda regarding the potential acquisition of State water. b) Request to place on future agenda consideration of prohibition of parking vehicles on front lawns. (COSTELLO) Council Member Costello requested, and the City Council concurred, to place on a future City Council agenda consideration of prohibiting the parking of vehicles on front lawns. 14. CITY MANAGER ITEMS None. 15. COUNCIL COMMUNICATIONS Council Member Lubin requested, and the City Council concurred, to place on a future agenda discussion of the Lucia Mar Unified School DistricYs_ proposal to close Harloe Elementary School. Council Member Dickens requested staff look into recent problems with overnight __, camping behind McDonald's parking lot. CITY COUNCIL MINUTES JANIiARY 28, 2003 PAGE 13 16. STAFF COMMUNICATIONS City Manager Adams presented the latest information regarding the status of the State , budget. 17. ADJOURNMENT Mayor Ferrara adjourned the meeting at 12:17 a.m. Tony M. Ferrara, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services/ Deputy City Clerk 8.d. � paRoro o �,p F INCORPORATED 9� MEMORANDUM u � # dutr ,o. n„ * c,��FORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY � ENGINEER SUBJECT: CONSIDERATION OF AN AWARD OF BID FOR AN ASPHALT COLD PLANER DATE: FEBRUARY 25, 2003 RECOMMENDATION: It is recommended the City Council award the bid for an asphalt cold planer to the Quinn Company in the amount of$14,716.85. FUNDING: Funding in the amount of $16,000 is included in the FY 2002/03 budget for this equipment. DISCUSSION: On January 14, 2003, the City Council authorized the solicitation of bids for the purchase of an asphalt cold planer. This piece of equipment, which will attach to the existing front end loader, will be used to remove deteriorated sections of asphalt pavement by grinding it into small pieces. Once the deteriorated � pavement section has been removed the area can be resurfaced. This cold planer will be used to assist the Street Division in its efforts to permanently correct defects in the City's pavement instead of providing temporary measures. The Public Works Department provided bid specifications and bid notices to � three equipment suppliers. On January 28, 2003 the City received one response � from Quinn Company of Santa Maria. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation and award the bid; - Do not approve staffs recommendation; - Modify staff's recommendation as appropriate and approve; or - Provide direction to staff. Attachments: Bid Opening Log Sheet Quinn Company Bid � pRROyO O c� � INCORPGRATED 9z V T �t JUIY f0. lilt * c9��fORa�P BID OPENING LOG SHEET CITY OF ARROYO GRANDE BID OPENING: January 28, 2003 Asphalt Cold Planer BIDDER'S NAME, CITY TOTAL Quinn Company $14,716.85 Santa Maria, CA ( � �� l/�0 GLtc2�— Kelly � , Administrative Services Director/Deputy City Clerk c: Director of Public Works City Manager - � �.�r�i.� I . .. ' I .. ... • r ,V!< �� ' ...... . . .�.. eY . . ', � 3ry ^`t�� 1 . , n. ��:4: � wr ... a �. . . ) . i 5 1655 NORTH CARLOTTI DRNE/SAMA MARIA, CALIFORNIA 93454/(805)925-8611 /FAX[805]925-1909 Att: Kelly Wetmore Director of Administrative Services/Deputy City Clerk 1/24/03 City Of Arroyo Grande P.O. Box 550 Arcoyo Grande, CA 93421 Cold Planer: Coneqtec Universal AP600#55949 Center pivot design - reduces machine stress 3 Line with Quick couplers Quick couple plate for tool to machine Offset mount to right- for clear cut Front down design -for operator safety Open drum design - reduces rechipping of materials and power demand 24" Cut width 6" Maximum cut depth 15 Degrees of tilt to the right or left 24" Of side shift Weight- 1,900 pounds Required hydraulic horse power-45 Maximum hydraulic flow-50GPM ' Maximum hydraulic preasure - 5,000 PSI F.O.B. Delivered, Arroyo Grande, Califomia $13,772.00 Plus tax $ 994 85 $14,716.85 Sincerely, Dan Walker Qui any / . // . BAKERSFlELD-CORCORAN-FlREBAUGH-FRESNO-OXNARD-SALINAS-SANTA MARIA e.e. � PaRoro ' O C.pvvv FINCORFORATE � � ,� MEMORANDUM � wt. ;a. �.�, * P 4��FORN� To: cirv couNCi� FROM: TERRY FIBICH, DIRECTOR OF BUILDING AND FIRE � SUBJECT: CONSIDERATION OF REQUEST FOR EMERGENCY APPROPRIATION FOR FIRE DEPARTMENT RADIO REPEATER REPLACEMENT DATE: FEBRUARY 25, 2003 RECOMMENDATION: It is recommended the City Council approve an emergency appropriation in the amount of$10,500 for the replacement of the Fire Department radio repeater and authorize the purchase of a repeater from Sterling Communication. FUNDING: This requested approval would result in an additional appropriation of $10,500 outside the approved FY 2002/03 Division of Fire and Emergency Services budget. If this appropriation is approved, it will result in the General Fund having a $2,515,724 fund balance. DISCUSSION: It has recently been noted that the performance of the DepartmenYs emergency communications radio repeater system was declining. This repeater system is the critical link in allowing clear fire radio communications in all areas of the community. Upon inspection it was found that the equipment had several internal failures and was close to a total shutdown. This equipment was put into service in 1981. At that time, its useful life expectancy was projected to be 10 years. Because of its age, there are no longer parts available to support or repair this equipment. Currently, in order for this equipment to remain in service, component parts have been taken from equipment belonging to another jurisdiction. These components must be returned to that jurisdiction shortly. The vendor tasked with this repair has informed the Department that failure of the equipment is imminent. The cost of this replacement has been quoted at slightly less than $10,500. A single quotation has been solicited for this replacement because of the sole source nature of this equipment. The vendor, Sterling Communications, is currently serving the City as its contractor for installation and service of all public safety communications equipment and systems. CITY COUNCIL FIRE DEPARTMENT RADIO REPEATER REPLACEMENT FEBRUARY 25, 2003 PAGE TWO ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staffs recommendation; - Modify as appropriate and approve staffs recommendation; - Provide direction to staff. Attachment: 1. Vendor Quotation _STF. R ,TN �1Vl1VllINI �1 TTnN�' '' CELLULAR * PAGING * TWO-WAY RADIO * SALES * SERVICE Arroyo Grande Fire Department ATTN: Chief Terry Fibich January 23, 2003 Dear Sir, The following is a quote for repeater replacement at City Reservoir #2. The quote is good for 30 days. I have quoted a continuous duty repeater, rated for your high RF environment. MTR2U00, continuous duty cycle VHF repeater $8,500.00 Sales Tax $ 616.25 Installation and level setting $1,000.00 GRAND TOTAL $10,116.25 Please call me if I can answer any further questions for you. Thank you for considering Sterling Communications for your communication needs. Sin erely, � i ' f�%L� abriele Schmitz Weidner P.O.Box 132Q Arroyo Grand0.CA 93421 • 1010 W.Betteravia Rd NF,Santa Maria,CA 93455 TeC(805)489-2256' (805)739-9259 FA?C:(SOS)739-5349 8.f. o� pRROY�C ? � INCOR►ORATED F� u �, MEMORANDUM # .uir io. iai� ,� P ,�1FORN� TO: CITY COUNCIL FROM: TERRY FIBICH, DIRECTOR OF BUILDING AND FIR� SUBJECT: CONSIDERATION OF AUTHORIZATION TO AWARD BID FOR PROPOSAL: ARCHITECTURAL AND ENGINEERING WORK RELATED TO THE FIRE STATION EXPANSION PROJECT DATE: FEBRUARY 25, 2003 RECOMMENDATION: It is recommended the City Council authorize the award of bid to RRM Design Group for the architectural and engineering work related to the Fire Station Expansion Project, in the amount of $138,075 and authorize the execution of a Consultant Services Agreement with RRM Design Group. FUNDING: On November 7, 2002, the voters of the City of Arroyo Grande approved Measure 0-02, a General Obligation Bond measure, providing $1.9 miilion for the expansion and update of the City's Fire Station. Fees for this work will be derived from the sale of General Obligation Bonds. DISCUSSION: The architectural and engineering work associated with the Fire Station Expansion Project is the first phase of this project. The fees for these services were called out in the Conceptual Project Budget and are part of the cost estimates associated with the overall Project. Concurrent with the release of the Request for Proposal for these services, a mandatory pre-proposal meeting was held with all interested firms, which was attended by representatives of seven (7) architectural firms. On December 20, 2002, proposals were received from two (2) qualified and experienced firms, BFGC Architecture and RRM Design Group. These firms and their proposed costs are as follows: RRM DESIGN GROUP $138,075 BFGC ARCHITECTURE $162,906 CITY COUNCIL AWARD OF BID-FIRE STATION ARCHITECTURAL AND ENGINEERING WORK FEBRUARY 25, 2003 PAGE TWO The recommendation to select RRM Design Group was based upon the firm's experience and demonstrated success in working with public facility buildings, and specifically in the design of fire stations. RRM Design Group was the architecture firm that designed the existing structure in 1981. Because of their familiarity with the existing building, RRM Design Group was chosen to produce the Fire Station Expansion Feasibility Report in May, 2002. Finally, the fee quotation for this work is the lowest bid by approximately $25,000. This fee quotation is within the Conceptual Project Budget. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendation; • Do not approve staff's recommendation; • Modify as appropriate and approve staff's recommendation; • Provide direction to staff. Attachments: RRM Proposal Consultant Services Agreement CONSULTANT SERVICES AGREEMENT This Agreement is made upon the date of execution, as set forth below, by and between RRM DESIGN GROUP(hereinafter referred to as "CONSULTANT'), and the CITY OF ARROYO GRANDE, a Municipal Corporation (hereinafter referred to as "CITY"). The parties hereto, in consideration of the mutual covenants contained herein,hereby agree to the following terms and conditions: 1.00 GENERAL PROVISIONS 1.01 TERMS: This Agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein. 1.02 CONTRACT COORDINATION a. CITY. ASSISTANT CITY ENGINEER MICHAEL LINN shall be the representative of CITY for all purposes under this Agreement. The Director of Public Works, or his designated representative, hereby is designated as the Contract Nlanager for the CITY. He shall supervise the progress and execution of this Agreement. b. CONSULTANT. CONSULTANT shall assign a single Contract Manager to have overail responsibiliry for the progress and execution of this Agreement for CONSULTANT. MR. JOHN TURTCHIN is hereby designated as the Contrect Manager for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute Contract Manager for any reason, the Contract Manager designee shall be subject to the prior written acceptance and approval of the CITY'S Contract Manager. CONSULTANT'S Contract Team is further described in Exhibit "A" attached hereto and incorporated herein by this reference. The individuals identified and the positions held as described in Exhibit"A"shall not be changed except by prior approval of CITY. 1.03 SERVICES TO BE PERFORMED BY CONSULTANT: CONSULTANT agrees to perfortn or provide the services specified in SECTION N OF THE FIRE STATION EXPANSION PROJECT PROPOSAL of December 20,2002 attached hereto as Exhibit"A"and incorporated herein by this reference. CONSULTANT shall detertnine the method, details and means of performing the above-referenced services. CONSULTANT may, at CONSULTANT'S own expense, employ such assistants, as CONSULTANT deems necessary to perform the services required of CONSULTANT by this Agreement. CITY may not control, direct or supervise CONSULTANTS assistants or employees in the performance of those services. 1.04 COMPENSATION: In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the consideration set forth in the amounts and under the terms provided in Exhibit"B"attached hereto and incorporated herein by this reference. 2.00 OBLIGATIONS OF CONSULTANT 2.01 MINIMUM AMOUNT OF SERVICE BY CONSULTANT: CONSULTANT agrees to devote the hours necessary to perform the services set forth in this Agreement in an efficient and effective manner. CONSULTANT may represent, perform services for and be employed by additional individuals or entities, in CONSULTANT'S sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with CITI"S business. 2.02 TOOLS AND INSTRUMENTALITIES: CONSULTANT shall provide all tools and instrumentalities necessary to perform the services under this Agreement. _ 2.03 LAWS TO BE OBSERVED. CONSULTANT shall: a. Procure all permits and licenses, pay ail charges and fees, and give ail notices which may be necessary and incidental to the due and lawFul prosecution of the services to be pertormed by CONSULTANT under this Agreement; b. Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement, any materials used in CONSULTANT'S performance under this Agreement, or the conduct of the services under this Agreement; c. At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations,orders,and decrees mentioned above; d. Immediately report to the CITY'S Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications,or provisions of this P�qreement. 2.04 RELEASE OF REPORTS AND INFORMATION. Any video tape, reports, information, data, or other material given to, or prepared or assembled by, CONSULTANT under this Agreement shall be the - property of CITY and shall not be made available to any individual or organization by CONSULTANT without the prior written approval of the CITY'S Contract Manager. 2.05 COPIES OF VIDEO TAPES. REPORTS AND INFORMATION. If CI'fY requests additional copies of videotapes, reports, drawings, specifications, or any other material in addition to what the CONSULTANT is required to fumish in limited quantities as part of the services under this Agreement, CONSULTANT shall provide such additional copies as are requested, and CITY shall compensate CONSULTANT for the costs of duplicating of such copies at CONSULTANTS direct expense. 2.06 QUALIFICATIONS OF CONSULTANT. CONSULTANT represents that it is qualified to furnish the services described under this Agreement. 2.07 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEPITS: CITY and . CONSULTANT intend and agree that CONSULTANT is an independent conVactor of CITY and agrees that CONSULTANT and CONSULTANT'S employees and agents have no right to Workers' Compensation and other employee benefits. If any worker insurance protection is desired, CONSULTANT agrees to provide Workers' Compensation and other employee benefits, where required by law, for CONSULTANTS employees and agents_ CONSULTANT agrees to hold harmless and indemnify CITY for any and all claims arising out of any claim for injury, disability, or death of CONSULTANT and CONSULTANTS employees or agents. 2.08 INDEMNIFICATION: CONSULTANT hereby agrees to, and shall, hold CffY, its elective and appointive boards, officers, agents and employees, harmless and shall defend the same from any liability for damage or claims for damage, or suits or actions at law or in equity which may allegedly arise from CONSULTANTS or any of CONSULTANT'S employees' or agents' operations under this Agreement, whether such operations be by CONSULTANT or by any one or more persons directly or indirectly employed by, or acting as agent for, CONSULTANT provided as follows: a. That CITY does not, and shall not,waive any rights against CONSULTANT which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance by CITY, or the deposit with CfTY by CONSULTANT, of any of the insurance policies hereinafter described. b. That the aforesaid hold-harmless agreement by CONSULTANT shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations of CONSULTANT or any agent or employee of CONSULTANT regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. _ 2.09 INSURANCE: CONSULTANT shall not commence work under this Agreement until it has obtained ail insurance required under this section and such insurance shall have been approved by CITY as to form, amount and carrier: a. Public LiabiliN and Propertv Damaqe Insurance. CONSULTANT shall take out and maintain during the life of this Agreement such public liability and property damage insurance as shall protect CITY, its elective and appointive boards, officers, agents and employees, and CONSULTANT and any agents and employees perfortning work covered by this Agreement from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANTS or any subcontractor's operations under this Agreement, whether such operations be by CONSULTANT or by anyone directly or indirectly employed by CONSULTANT and the amounts of such insurance shall be as follows: (1) Public LiabiliN lnsurance. In an amount not less than $1,000,000 for injuries, including, but not limited to, death to any one person and, subject to the same limit for each person, in an amount not less than$1,000,000 on account of any one occurrence: (2) Propertv Damaae Insurance. In an amount of not less than $1,000,000 for damage to the property of each person on account of any one occurrence. (3) Comprehensive Automobile Liabilitv. Bodily injury liability coverage of $1,000,000 for each person in any one accident and for injuries sustained by two or more persons in any one accident. Property damage liability of$1,000,000 for each accident. (4) Workers' Comoensation Insurance. In the amounts required by law as set forth in Section 2.03 above. b. Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be declared to, and approved by. CITY. CITY may require that either the insurer reduce or eliminate such deductibles or self-insured retentions as respects CITY, its elected or appointed officials, employees, agents or volunteers; or CONSULTANT shall procure a bond guaranteeing payment of all losses, a�d related investigation, Gaims administration and legal expenses. c. Proof of Insurance. CONSULTANT shall furnish CITY, concurrenGy with the execution hereof,with satisfactory proof of caRiage of the insurance required, and adequate legal assurance that each carrier will give CITY at least thirly(30)days'prior notice of the cancellation of any policy during the effective period of this Agreement. The certificate or policy of liability of insurance shall name CITY as an additional insured with CONSULTANT. 3.00 TIME FOR COMPLETION OF THE WORK Program scheduling shall be as described in Exhibit"A" unless revisions to the exhibit are approved by the CITI^S Contract Manager and CONSULTANTS Contract Manager. Time extensions may be allowed for delays caused by CITY, other govemmental agencies, or factors not directly brought about by the negligence or lack of due care on the part of the CONSULTANT. 4.00 TEMPORARY SUSPENSION The CITY'S Contract Manager shall have the authority to suspend this P�qreement wholly or in part, for such period, as she deems necessary due to unfavorable conditions or to the failure on the part of the CONSULTANT to perform any provision of this Agreement. CONSULTANT will be paid the compensation due and payable to the date of temporary suspension. 5.00 INSPECTION CONSULTANT shall furnish CITY with every reasonable opportunity for CIT1f to ascertain that the services of CONSULTANT are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials fumished, if any, shall be subject to the CITY'S Contract Manager's inspection and approval. The inspection of such work shall not relieve CONSULTANT of any of its obligations to fulfill its Agreement as prescribed, 6.00 OWNERSHIP OF MATERIALS All original drawings,videotapes and other materials prepared by or in possession of CONSULTANT pursuant to this Agreement shall become the permanent property of the CITY, and shall be delivered to the CIN upon demand. 7.00 OBLIGATIONS OF CITY 7.01 COOPERATION: CITY agrees to comply with all reasonable requests of CONSULTANT necessary to the performance of CONSULTANT'S duties under this Agreement. 8.00 TERMINATION OF AGREEMENT 8.01 TERMINATION OF NOTICE. Norivithstanding any other provision of this Agreement, any party hereto may terminate this Agreement, at any time,without cause by giving at least thirty-(30)days prior - written notice to the other parties to this Agreement. 8.02 TERMINATION ON OCCURRENCE OF STATED EVENTS. This Agreement shall terminate automatically on the occuRence of any of the following events: a. Bankruptcy or insolvency of any party; b. Sale of the business of ahy party; c. Death of any party; d. End of the P�qreement to which CONSULTANT'S serviees were necessary:or e. Assignment of this P�qreement by CONSULTANT without the consent of CITY. 8.03 TERMINATION BY ANY PARTY FOR DEFAULT OF CONSULTANT: Should any party default in the performance of this Agreement or materially breach any of its provisions, a non-breaching . party, at its optio�, may terminate this Agreement, immediately, by giving written notice of termination to the breaching party. 8.04 TERMINATION: This Agreement shall terminate on upon completion of services unless extended as set forth in this section. CITY, with the agreement of CONSULTANT, is authorized to extend the term of this Agreement beyond the termination date,as needed, under the same terms and conditions set forth in this Agreement. Any such extension shall be in writing and be an amendment to this Agreement. 8.05 RETURN OF MATERIALS. Upon such termination, CONSULTANT shall turn over to the CITY immediately any and all copies of videotapes, studies, sketches, drawings, computations, and other data, whether or not completed, prepared by CONSULTANT, and for which CONSULTANT has received reasonable compensation, or given to CONSULTANT in connection with this Agreement. Such materials shall become the permanent property of CITY. CONSULTANT, however, shall not be liable for CITY'S use of incomplete materials or for CITY'S use of complete documents 'rf used for other than the project or scope of services contemplated by this Agreement. 9.00 SPECIAL PROVISIONS 9.01 INTEREST OF CONSULTANT _ CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or othervvise, which would conflict in any manner or degree with the performance of the services hereunder. CONSULTANT further covenants that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. CONSULTANT certfies that no one who has or will have any financial interest under this Agreement is an officer or employee of CITY. It is expressly agreed that, in the performance of the services hereunder, CONSULTANT shall at all times be deemed an independent contractor and not an agent or employee of CITY. 9.02 DISCRIMINATION No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin,ancestry, religion or sex of such person. If CONSULTANT is found in violation of the nondiscrimination provisions of the State of Califomia Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this Agreement, it shall thereby be found in material breach of this Agreement. Thereupon, CITY shall have the power to cancel or suspend'this Agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of Twenty-five Dollars ($25)for each person for each calendar day during which such person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal - agency or officer shall constitute evidence of a violation of contract under this paragraph. If CONSULTANT is found in violation of the nondiscrimination provisions of this Agreement or the applicable affirmative action guidelines pertaining to this Agreement, CONSULTANT shall be found in material breach of the Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of Two Hundred Fifty Dollars ($250) for each calendar day during which CONSULTANT is found to have been in such nonwmpliance as damages for said breach of contract,or both. 10.00 MISCELLANEOUS 10.01 REMEDIES: The remedies set forth in this Agreement shall not be exclusive but shall be cumulative with,and in addition to, all remedies now or hereafter allowed by law or equity. 10.02 NO WAIVER: The waiver of any breach by any party of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this Agreement. 10.03 ASSIGNMENT: This Agreement is specifically not assignable by CONSULTANT to any person or entity. Any assignment or attempt to assign by CONSULTANT, whether it be voluntary or involuntary, by operation of law or othervvise, is void and is a material breach of this Agreement giving rise to a right to terminate as set forth in Section 8.03. 10.04 ATTORNEY FEES: In the event of any controversy, claim or dispute behveen the parties hereto,arising out of or relating to this Agreement,or the breach thereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attomey fees. 10.05 TIME FOR PERFORMANCE: Except as othervvise expressly provided for in this Agreement, should the pertormance of any act required by this Agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materiais, or any other cause except financial inability not the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and pertormance of the act during the period of delay will be excused; provided, however, that nothing contained in this section shall exclude the prompt payment by either party as required by this Agreement or the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act. 10.06 NOTICES: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to any party to this Agreement shall be in writing and shall be deemed duly served and given when personally delivered or in lieu of such personal service when deposited in the United States mail, first-class postage prepaid to the following address for each respective party: CITY: City of Arroyo Grande P.O. Box 550 Arroyo Grande,CA 93421-0550 CONSULTANT: RRM DESIGN GROUP 3765 SOUTH HIGUERA ST. SUITE 102 SAN LUIS OBISPO, CA 93401 10.07 GOVERNING LAW: This Agreement and all matters relating to this Agreement shall be govemed by the laws of the State of California in force at the time any need for the interpretation of this Agreement or any decision or holding conceming this Agreement arises. 10.08 BINDING EFFECT: This Agreement shall be binding on and shall inure to the be�efit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as a consent by CITY to any assignment of this Agreement or any interest in this P,greement. 10.09 SEVERABILITY: Should any provision of this Agreement be held by a court of competent jurisdiction or by a legislative or rule making act to be either invalid, void or unenforceable, the remaining provisions of this Agreement shail remain in full force and effect,unimpaired by the holding, legislation or rule. 10.10 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole and entire agreement between the parties with respect to the subject matter hereof. This Agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this Agreement. All agreements or representations respecting the subject matter of this Agreement not expressly set forth or referred to in this Agreement are null and void. 10.11 TIME: Time is expressly declared to be of the essence of this Agreement. 10.12 DUE AUTHORITY: The parties hereby represent that the individuals executing this Agreement are expressly authorized to do so on and in behalf of the parties. 10.13 CONSTRUCTION: The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the draking party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate. 10.14 AMENDMENTS: Amendments to this Agreement shall be in writinq and shall be made only with the mutual written consent of all of the parties to this Agreement. Executed on ,at Arroyo Grande, Califomia. CITY OF ARROYO GRANDE Tony M. Ferrara, Mayor _ ATTEST: Kelly Wetmore, Director of Administrative Services/ Deputy City Clerk CONSULTANT Principal APPROVED AS TO CONTENT Steven Adams, City Manager APPROVED AS TO FORM: Timothy J. Carmel, City Attomey EXHIBR"A" CITY OF ARROYO GRANDE Scooe of Work m Fire Station Expansion Project WonK Pu►N � WORK PLAN ', RRM proposes the following work plan to implement the tasks described in the City's Scope of Work. In addition to the methodology described in the project Understanding secrion of this proposal, the following Work Plan will ensure that the planning and design of the fire station expansion will meet the needs, budget and schedule of the City. Task-A: Pro�ramming Assessment and Conceptual Desi�n Al-Program Assessment This"Program Assessment" phase will ensure that the Fire Department's current operational and long tercn depaztmental goals are met with the design of the expansion. APPmach: RRM will begin with the exisring Expansion Feasibility Study aeated by RRM and our team,and together with the experience we gathered in the preparation of the Shxdy,as a basis for evaluating any changes to the departmental operarions and goals that may have taken place since the Feasibility Study was completed. T'hrough a series of two meetings with Fire Department and City representatives,RRM will prepaze an updated Space Needs Outline and Component Diagrams for each of the spaces antiapated for the new staHon that reflect the updated needs of the Depaztment. This will provide the desi�team with a thorough underskanding of the operational goals,space needs and requirements. Using the Component Diagrams,RRM will develop Space Arrangement Plans that describe the major interior spaces of the expansion. The Updated Program document will provide a basis for subsequent project design phases and will serve as the basis of the Conceptual Project Budget that will be revised at this phase to reElect any programmaHc changes. Products: Updated Project Program document containing an updated Space Needs Outline,Component Diagrams of the station's expansion spaces,a Space Arrangement Plan of the major spaces of the building,a"Fumishings and Equipment List"for the new station s spaces,and a Conceptual Project Budget. Meetings: Two(2): One full day'Kick-OfY meeting with Fire and City representarives to review each space in the new station. One meeting to present the Updated I'rogram Document. Schedule: Three(3)weeks ... ��i.��. -� �� mCI'I'Y OF ARROYO GRANDE —1 WORK PLAN Fire Station Expansion Project ,,. A2-Conceptual Building/Site Desi�n Approach: RRM will refine the conceptual building design created during the Feasibility Study,and using the building footprint and space azrangement plans prepazed in Task Al,RRM will refine the preliminary building elevations created during the Feasibility Study showing architectural style and exterior finishes for the City's recommendations and approval. Products: Preliminary building floor plans and building elevaHons Meetings: Four(4): One(1)meeting to present one preliminary desi�to the City. One(1)meeting to present refined preliminary design to the Gty. One(1)meeting to present final design to City. One (1)meeting to present to City Council Schedule: Four(4)weeks(concurrent with site design above) Task-B: Schematic Desip�n Appmach: RRM antidpates that the project will be reviewed by Planning Depaztment staff and that the Planning Deparlment will recommend approval of the project if all requirements aze met. One public Planning Commission meeting is included in this proposal. The colored rendering provided during the Feasibility Study will be used for public meeHngs. Upon Plazuiing approval of the Conceptual Site and Building Design,RRM will prepaze SchemaHc Design documents including site plan,site grading plan,site utility plan,site landscape/irrigaHon plans, building floor plan(s),roof plan,building elevations,building secdons,and written"outline" specifications briefly describing the type of construction and building systems used. In addition,RRM will provide schematic engineering plans that will describe the structural Eraming and foundaHon systems, mechanical systems,electrical systems,plumbing systems,and infrastructure for data/telecommunicarions systems and security systems. An Opinion of Probable Cost will be provided for the schemaHc design. Products: SchemaHc building floor plans,site plan,building elevations, schemaric engineering design drawings including mechanical, p(umbing,electrical plans,grading and drainage plan, landscape plan and structural framing plans. � One(1)Opinion of Probable Cost Written outline specificarions briefly describing the engineered systems anddpated to be used in the new buIlding. Planning application and exhibits for staff review � � ... ��.��. �� _ _ _ CITY OF ARROYO GRANDE m Fire Station Expansion Project WoRK Pu►N �' Meetings: Four(4): One(1)meeHng to present Schematic Design package to City. One(I)meeting to present refined Schematic Design Package to the City incorporating team comments. One(1) meeting to present to the Planning Commission. One(1)meeting to present to the City Council. Schedule: Six(6)weeks Task-C: Construction Documents C-1-Design Development Approach: T'he primary intent of the design development phase is to determine the exact size,profile,and chazacter of the additions/expansion and site layout to Eorm a basis for final construction documents. Based upon the approved Schematic Design Documents,RRM and our Consultant Team will use this very intense phase of the work to pull together all the components and make the crucial engineering and material decisions. Client pazticipation in this process is key. The dedsions made during this phase will have to balance the cost of construction with the livability and maintainability of the building. To accomplish this,our main tasks will be the production of the following products: Dimensioned layout of final building plans,sections,and elevations to fix the size and configuraHon of the building including,floor plans,ceiling plans,roof plan,building sections,wall sections,elevations,details and equipment cut- sheets. • Preliminary door and window schedules • Preliminary interior finish schedule • .Building equipment descriprions/cut-sheets • Interior design including elevaHons and selection of interior materials and colors • Interior fumishings selection and coordination • Design of all engineered systems including: • Structural desi�with rough member sizing • Rough mechanical layout • Rough plumbing layout and&xture schedule • Rough eleclrical layout and fixture schedule • Security systems layout and design • Data/telecommunications/alarm systems design and layout �� -� •�u oram� r.iuoe n"'IO"`�.°�.'A`r mCITY OF ARROYO GRANDE � WORK PLAN Fire Station Expansion Project RRM's in-house Construction Management department will conduct a constuctability review of the project plans and specificafions that include the following: • In-House Peer Review by independent Architectural,Civil,Landscape, Mech/Elec/Plumb and Construction Management professionals. • T'he Prinapal-In-Chazge will conduct a quality mntrol review of the project focusing on confirming that the operaHonal and programming goals set forth for the project are being met by the design. • This quality control program will work in concert with the Core Committee's review and management of the project to ensure the coordination and completeness of the plans at this phase. • An independent Cost Estimator will review all project documents for thoroughness and completeness prior to issuing his Opinion of Probable Cosk Products: Design Development Plans including building and site improvement design development drawings as described above Design Development specifications Opinion of Probable Cost Meetings: Four(4): One(1)meeting to"kick-off"design development phase.One(1)meeting to present Design Development progress to the City. One(1)meeting to present refined Design Development Package to the Ciry incorporating wmments. One (1)meeting to present final Design Development package to the City. Schedule: Eight(8)weeks C2-Building and Site ConstrucHon Documents Approach: RRM assumes that the project will be designed using the 2000 CBC as amended by the City of tlrroyo Grande and other applicable and current local codes. The building is required to meet the requirements of an essenrial services facility as described in the State of Califomia Essential Services Requirements. The construction documents will include plans,materials,and systems specificaHons and engineering reports and calculations. RRM Design Group anHcipates submittals a{60%and 100%completion of construction documents. The 60%submittal shall include 60%complete drawings and reports and an opinion of probable cost. The 100%submittal shall include 100%complete �— ..� ��.o�. ��.� CITY OF ARROYO GRANDE m Fire Station E�cpansion Project WORK PLAN �— drawings,reports, an opinion of probable cost,and will be submitted to the Building Dept.for Plan Check. RRM will re-submit the documents for Building Department Back Check. RRM will then submit Bid Set documents for bidding. RRM will also review and comment on the City's"boilerplate"specificarions for Divisions 0 and 1. RRM will paztitipate in the City's process for pre- qualifying General Contractors for the project. Products: Complete building and site improvement construcHon drawings Complete technical specificarions Complete equipment and material cut sheets Engineering calcvlaHons and Title 24 energy documentation Two Opurions of Probable Costs(at 60%and 100%) Energy Analysis to indicate 10%above Title-24 Quality Control Review Report Meetings: Four(4)meetings: One(1)construction document kickoff meeting with Design Team,Agencies,and City. One(1)60% construction document meeting with Agencies and City. One (1)meeting to present 100%conshuction document package to Plan Check and City. One(1)meeting to submit Bid Set Schedule: Ten(10)weeks Task-D: Bidding Services � Appmach: During the bidding process,speed and accuracy are cruaal. With many disciplines in-house,the RRM approach is to establish the means to quickly respond to contractors'requests as well as client-initiated comments. During bid review and negoHarions,the opinion of probable cost reports will serve as a guideline for adjustment,if needed,in the contract scope and amount. Products: Clarificarions and Addenda Responses to Bidder's Inquiries Product substitution review(limited to five total) Attend Pre Bid meeting Attend Bid Opening Assist City in evaluating Bids Attend City Coundl meeHng for awarding of the construction contract. Conformed Contract Documents Meetings: Three(3)meetings: One(1)Pre-bid meeting.One(1)Bid Opening Meeting to assist in Bid evaluafion. One(1)City Coundl meeting. ... ��.�,u. -� �� mCITY OF ARROYO GRANDE —, WORK PLAN Fire Station Expansion Project Schedule: Six(6)weeks Bid period and Four(4)weeks negoHaHon period Task-E: Construction Administration Task E-1—Construction AdministraHon Approach: During the construcHon process,responsiveness and follow-up are essential. The RRM Team will provide the construction administrarion services and follow-up as desaibed below. Weekly job site meetings will be scheduled - during the conshuction of the project and our Structural,Mechanical and Electrical consultants will also attend weekly job site meetings when work related to their discipline is in progress. Products: Responses to RFI's and ClarificaHon requests Weekly job-site meetings during constrvction Product subsritufion review(lunited to five total) Written responses and graphic exhibits for supplemental instructions,cost request bulletins Submittal review Construction progress review by Consultants as needed Submittal/shop drawing review Review of ContraMOr Applicaflon for Payment Review of Change Orders/Architect's Supplemental Inshvctions, if necessary Meetings: One(1)Meeting: One(1)Pre-consWction meeting at the site. Weekly on-site review of construction progress with field reports attended by Architect and Consultants Schednle: Thirty-six(36)weeks for construcrion Task E-2-Record Drawings/Pmject Close-Out Approach: RRM and our team will provide a set of reproducible Record Drawings that indicate the changes to the work during wnstrucHon. A photo-mylaz and AutoCad R-13 format set of Record Drawings will be provided. An eleven- month inspection of the project will be performed by RRM and our team. Products: Record Drawings in reproduable,microfiche and AutoCad formats Review of Contractor supplied Operation and maintenance manuals Review of Contractor WarranHes �- ..� �� o�ricn oaaur Kr�++.�Ai1 CITY OF ARROYO GRANDE m Fire Station Expansion Project WORK PLAN r— Assist in building systems commissioning Assist in prepazation of Final Change Order Review Final Request for Payment Final Punch List Written Eleven-Month Inspection Report Meetings: One(1)meeHng: One(1)Record Drawing meeting at the site. �� - ... o..,�. �..a�� 1�� --�,^---.A..,.. EXHIBIT••B•• COMPENSATION ARROYO GRANDE FIRE STATION ARCHITECTURE AND ENGINEERING FEE SUMMARY TASKS Hours Fee Task-A -Pro rammin Assessment and Conce tual Desi n Task Ai —Program Assessment 18 +/- $ 1,500 Task A2—Conce tual Buildin and Site Desi n 55 +/- $ 5,075 TotalTaskA $ 6,575 Task-B-Schematic Desi n 220 +/- $ i s,�25 Task-C-Construction Documents Task C1 —Design Development 295+/- $ 26,300 Task C2—Building/Site Construction Documents 590 +/- $ 52,600 Total Task C $ 78,900 Task-D-Biddin Services S s,575 Task-E- Construction Services Task El—Construction Administration 72 +/- $ 6,575 , Task E2—Record Drawings/Project Close-Out 220+/- $ 19,725 Total Task C $ 26,3oG TOTAL FEES $ 138,075 REIMBURSABLE EXPENSES $ 13,000 The above Fees and hours for the Arroyo Grande Fire Station Work Scope described are estimates and are based on a building and site construction budget of $1,395,000. If the Schematic Design Opinion of Probable Cost results in a budget that exceeds the $1,395,000 by 10% or more, our Scope and Fee for the remainder of the work wiil be renegotiated to refiect the greater scope of work. HOURLY RATES Hourly rates are subject to change in May, annually, as a part of RRM's normal business planning process. These rates may be subject to change once a year per this schedule. SERVICES NOT INCLUDED The following services are not included in the above fee proposal or scope of work. Many of them are available upon request. • Hazardous Materials testing, reports or recommendations for removal • Geotechnical Site Investigations • Topographic Surveys of the site • Utility investigation beyond those readily accessible from manholes, etc. • Meetings not specifically Iisted above " • Construction Management • Traffic signal design • Off-Site improvements beyond the existing curb face • Furnishings selections/specifications • Printing of Bid Sets R:\_XA FILESVCA02 FILESU(A02086 Arroyo Carande Fre Station ExpansionVjft-ArroyoGrandeFeeSheet-010803.doc . . � . . . - � � : d �� _�� _ _ ! � �, ' i" �� lR� � � ' � W / - r • / I i - ..t,�;rNO.i.s,..�.. .. .�-a i� ' f � _ , A�� R` �4 i . � �r 1 ��j � •A�l� ln..� : x '�i�� ti. :_: � �� i �,�`� w.�� F�—? -� � ,. FyII1wV�li;Y ��_��P_--•�-�. , _'�. .. ..._ .�'v�n , "...., __.,. u.:�.. siw•sy_...b"��}aw`�� ....:� .:�-.,"..... _ �� .. ^ ;:.`"r'..:,� ' c :��; J- �4 , F �� 'i. 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' �' . � � RRM DESIGN GROUP Cten(iiry tn✓i>onnru�A %�up/n,�i�ey December 20,2002 Ms.Kelly Wetmore Director of Administrative Services City of Arroyo Grande P.O.Box 550 Arroyo Grande,CA 93421 Re: Request far Proposal—Arroyo Grande Fiie Station Expansion Project Dear Ms.Wetmore: It is with great pleasure that ItIZM Design Group submits this proposal for professional services for the City of Arroyo Grande Fire Starion Expansion Project. We have enjoyed our good working relationship with City Manager Steve Adams and Fire Chief Terry Fibich in the creation of the Expansion Feasibility Study which has brought the project to this point. We look forward to the opportunity of building upon this relationship and using our understanding of your Fire DepartmenYs needs, operations and goals to provide the City with a successful expansion of your fire station. The exisring fire starion offers the City,RRM,and our team the unique opporiunity to collaborate on a building and site design that was originally completed by RRM in 1980. The expansion of the station has been studied by IZRM and our team in the Feasibility Study completed in the Spring of this year, giving us a decided head start on understanding and implementing the Fire Department's expansion. We believe that our inHmate knowledge of the operarions of the Fire Department and of the expansion project will provide a strong platform for delivering an excellent project within your budget,meering the operational goals of the Fire Department, and in an expedited manner. We have carefully prepaced a scope of wock and approach that addresses your project goals and look forward to presenting our approach in person. We thank you for the opportunity to be considered for the next phase of your project. Please call should you have any questions(805/543- 1794,ext.213). ' Sincerely, RRM DESIG O JI rlr�l�� "�v� John Turtchin, AIA Mary McGrath, AIA Project Manager Principal ti�m Luis OLispo•Onkdnle•HriddsLury•Los Angrles ��/,g 5umh Iliguera Strcet.tiuite�oz.5an Luis Obispo,Calilarnio 974°�•�hone:Ho5�54}-�794•Fort:rio5/5q}-4F°9•www.rnndesign.com .L•, ,nnA,nrlF<'r'�i,.,�:.l.y .-� .Irl(l.,l�,,.��t�_,�.� .I�I�L(niinalnq.unnnn.l'iJn.�ImJS� , dr�Lileu �ira�e � _ CITY OF ARROYO GRANDE Fire Station Expansion Project Tae�e oF CoNTeNrs r— L OUR UNDERSTANDING 11. ORGANIZATIONAL CHART 111. OUR QUALIFICATIONS IV. WORK Pu►N V. WORKLOAD V1. SCHEDULE VI1. LITIGATION B R M D L 5 I C N G R O U P C+e.a�ny En.,+iw..a.a Pw��ti�f CITY OF ARROYO GRANDE � Fire Station ExPansion Pro�ect OUR UNDERSTANDING �— PROIEC7' UNDERSTANDING The City of Arroyo Grande is requesting complete architectural and engineering services for the Fire Station expansion project and associated site improvements for its site on Traffic Way in Arroyo Grande. The Fire StaHon expansion project is anHcipated to add approximately 6,500 square feet to the existing building and is to contain: • An expanded apparatus bay to house support vehicles • New exercise room • New trauung room • Five(5)new dorm rooms • New men s and women s restrooms • New tum out gear storage room • New shop/storage building at the rear of the site • New medical clean up and SCBA rooms • Fire sprinkling of the entire facilily • Associated storage azeas Site improvements are to include the re-routing and revisions to the existing irrigation and landscaping to accommodate the new shop/storage building on the existing site. The Fire Department anticipates occupying the Fire StaHon in 2004. The Fire Station expansion will require careful phasing of the project to allow the Fire Department to continue to function during the construcHon period. The Department requires that the appazatus and firefighter support spaces be functioning during construction. RRM and our team will create a phasing plan that wIll allow the Depaztment to actively use the station and site during construcdon and continue to serve the City. Possible soluHons are to build the rear shop/storage building first,followed by the apparatus bay expansion and finishing with the second floor expansion effort. Other methods of phasing the project will be studied and discussed prior to the final phasing plan being adopted. G�� ... ��:. �:.�� -�.,F...�:A..F.. � CITY OF ARROYO GR.ANDE � OUR UNDERSTANDiNG Fire Station Expansion Project METHODOLOGY . The methodology that RRM and our team wiil utilize for the Fire Station Expansion Project is described below,and is organized into five topics: 1. Managing the Project 2• Program Analysis and Design 3. Solving I'roject Specific Challenges 4. Fire StaHon Construction Documentation 5. Quality Control Program 1. Managing The Project RItM has developed a system of fire station project design,management,and delivery utilizing a slructure of personnel that will consolidate the laiowledge base for your site and facility. Below is a descripdon of that organizational approach and assignments. In general, the I'rincipal-in-Charge will guide the program analysis and design of the project. The Project Manager will manage the budget,schedule,documentation and project reporting. The Project Architect will be responsible for developing the design and producing the documents that will be used for bidding and construcHon. Organizational Responsibilities Principal-in-Charge Responsibilities • Program Analysis • Design Quality • Overall resource management Proj ect Manager Responsibilities • Budget and Schedule control • Project documentation and reporting • Site Design • Overall resource management for project team • Ensure conformance of design to program aiteria Project Architect Responsibilities • Design,development and documentaHon of the fire staHon and associated site improvements. • Overall coordination of the project development team(both in-house and out)and consultant performance. �--- ... �G��.�,�, f�"r�f 1M�f•ry CITY OF ARROYO GRANDE � Fire Station Expansion Project OUR UNDERSTANDING r— Engineering and Cost Consultants Responsibilities We have included specialized consultants with direct relevant experience in the most difficult aspects of this project,which are the design of the site systems, building mechanical and electrical systems and the cost estimating of the design as it progresses through the phases of the project leading up to bidding. It is our consultants' responsibIlity to be responsive to our design leaders in meeting the program objectives, the project budget,and the schedule. 2. Program Analysis and Design Having created the "Expansion Feasibility Study" from which the project has taken its present shape,we feel that RRIVI is in a unique position to analyze and refine the program for your new fire station. We understand the basic site criteria,space needs,and desired adjacencies for your facility. RRM's experience with the City and the Fire Department iri developing your program and space requirements will give the RRM team a dedded advantage in working with the City and Fire Department on this project. Our first step will be to meet with the assigned City and Fire Department staff to learn the objectives for the fire station at this locadon. The fire station objectives aze fairly clear;however,we will need to gain a detailed understanding of the operational goals for our team to be able to implement a responsive design. Our design effort will focus on the following three main objectives: A. A design that meets the operational goals of the facility,both currently and for the long term. We will design for an effident use of space and circulaHon. We will learn your firefighting operarions and design to support them. B. A state-of-the-art design that is lasting,durable,and balances the initial first project costs with long-term maintenance costs. We wIll advise you on where you can best spend your funds to meet your long-term objectives. C. A design that is complementary to and reflecdve of the existing building,while establishing a strong presence at its prominent location. An effective project program assessment/analysis forms a strong foundaHon for the fadlity design. It must look beyond a listing of space needs and material requirements. It must be used to iniriate the design process. One of the techniques our team uses includes the development of component design studies,which confirms the layout of individual spaces and equipment systems. We look forward to using the existing component design to confirm the existing _ programming and conceptual design work and to providing a smooth transition to the first refined schematic desig�s of the overall building layout. ■�� ..., „�.��« ,..��. � n..yr».�rw � CITY OF ARROYO GRANDE --, OUR UNDERSTANDING Fire Station Expansion Project A project budget will be created and evaluated based upon the results of the programming and analysis phase.It will be reviewed to make sure it includes all known components of the overall cost. In conjunction with the Fire Department and City represenkatives, the budget will be refined to include fees, furnishings,permits,special inspections,and contingencies,and will include the cost estimate for the construction of the building and the site improvements. This comprehensive budget will be updated by RRM as the project develops through the design and approval phases. 3. Solving Project Specific Challenges Defining the operational requirements for fire station activiHes and defining the type of appazatus being used(tuming radu,etc.)will be a factor in the overall design of this project and site. Our review of the project information provided by the City,along with our visit to the site and discussions with our Civil Engineer,has given us a clear understanding of the challenges inherent to expanding the building. Specific challenges include accommodating the staHon expansion on a relatively Hght site and creating a site layout that will work with your parking needs at shift change: Site utility and specialty systems such as the sand/oil separator for treating the water from the appazatus bays will need to be addressed,and local flood control requirements must be taken into account while designing the building and the site's storm water run-off system. We will also endeavor to inaintain the existing landscaping on the site to the extent possible given the operaHonal and access needs of the project. The fa�ility design must primarily be based on the operations of the users and equipment. The most effecflve key to controlling the project cost is the efficient use of the additional interior space. With those two primary objecHves in mind and the necessary project experience, the design team has the tools to evaluate and refine the existing Feasibility Expansion Study prepared by RRM so that it meets the users'needs and is within the project budget. Experience of the project team is the key;with experience comes the ability to foresee hidden problems, to understand the total impact of design decisions,and push beyond the standard notions of how the facility should be designed. This is espeaally important when evaluating the adjacency and organizaHon goals of a fire facility. �-- ... �G��..��, �rY f—�.s4+f+,y CITY OF ARROYO GRANDE � Fire Station Expansion Project OUR UNDERSTANDING �- 4. Fire Station ConstrucHon DocumentaHon Error-free documentation is always the goal;hard work and organization is the reality. Through the completion of mttltiple fire station facilities, the RRM project team has developed specific techniques for controlling cost,improving consulWnt coordination,and eliminating problems during construction. Our construcdon documents are carefully formatted to communicate to the contractor in a way that follows the sequence of construction and divisions of subcontractor trades. The project team will have d'uect experience in working on sunilar projects. RRM's complete management and technical project team, including the outside mechanical and electrical consultants,has remained intact for over 15 years and 40+fire station projects. We have assigned our most experienced fire station architect to your project. ' We will use our lmowledge of the Cit�s and Fire DeparhnenPs requirements gained from our experience with the Feasibility Study to provide a design direcflon that will optimize the building's functional efficiencies,as well as provide for lower long-term maintenance costs. 5. Quality Control Program RRM Design Group's in-house A/E team and consulting engineers have worked together on many public safety facilities and,as a team,have developed a system and understanding of each of the disciplines'documentation and scheduling needs in order to efficiently and accurately complete the different design phases. The following is a brief outline of our Quality Control process: Compiling Information: The results of data-gathering team meetings,site visits,and interviews will be documented in meeting notes and distributed to partidpants and other designated recipients. RRM utilizes an"ftp site" to collect and distribute informarion among the design teams. The ftp site is an electronic"web-based"repository for Computer-Aided-Design(CAD) drawings and other documents; they are saved to a secure area of one of RRM's computer servers and are accessed only b.y team members who have been issued a password. Documenting Decisions Made: At design team meetings, the RIZM Project Manager or designee will compile a list of topics and key points/decisions made during the discussion. Afterwards, the notes will be compiled into a"meeting notes" format,documenting attendees,recipients of the notes,date/locarion of _ meeting, agenda,and "acHon items"with status. - G�� —� ..� ��s,�� .�.�. c..+.yf ».�Fw � CITY OF ARROYO GR.ANDE —� OUR UNDERSTANDING Fire Station Expansion Project Verifying Approved Items aze Incorporated into Final Construction Documents: The comments received from the City design teams and regulatory agencies will be distributed among the architecture and engineering teams. Once the design and each engineered system has been modified to address the comments received,the I2RM I'roject Manager will review the drawings for conformance to the comments. Once satisfied that the documents represent the interests of the City and regulatory agencies,he will sigi the design documents attesting to fheir accuracy. Multi-Discipline Engineering and Architectural Design Review: Our multi- discipline value engineering team consists of experienced constnzction managers,mechanical and electrical engineers,and fire station project architects. In-house and independent cost estimating will also be used to verify system specifications and costs and the selection of engineered systems. Creating Effective Building Programs: An effecHve project program will form a strong foundaHon for each of the facilit}/s design. One of the techniques our team will use includes the development of"component design"studies,which will verify the layout of individual spaces based on function and fixmishings/equipment systems. We will use the component design system to graphically articulate the space requirements and special consideraHon issues developed with input and direction from the City's and Fire Department's design teams. Designing Efficient Facility Layouts: The facility design will be based on the operadons of the users and equipment. The most effective key to controlling the project cost is the efficient use of interior space. With these two primary objectives in mind and the necessary project experience, the design team can generate facility designs that meet the users'needs and is within the project budget. Produce Error-Free Construclion Documents: Error-free documentaHon is always the goal. Through the completion of multiple essenHal services facilities, the RRM project team has developed specific techniques for controlling cost,improving consultant coordination,and eliminating problems during construction. Our team has direct experience in working on similar projects. I2RM's complete management and technical project team,including the outside mechanical and electrical consultants,has remained intact for over 15 years. �-- ..w ��.,��, �.,��. .. L"'��vf u.�rAy.Prv CITY OF ARROYO GRANDE � Fire Station Expansion Project OUR UNDERSTANDING r— Control Construction Costs: Through extensive public safety faality experience,we have developed a construction cost data base that includes the speciaity equipment and systems that must be factored into the project budget. Also,we have the experience of completing the value engineering and life cycle cost reviews that are needed to strike the balance between first cost and long- term durability. Aggressive and Complete Conshuction Services: During construcfion, speed and responsibility are crucial. Misunderstandings do not get better with tune; problems do not solve themselves. As the owner's representaflve in the field, we have found a very aggressive and thorough approach is beneficial to all parties involved. The project team has the systems in place and experience to successfully provide the construcdon services for tivs scale of fire safety project in the current public bid and con�actor environment. Prepaze a Realistic Design Schedule with all Anticipated Time Accounted For: The RItM Project Manager will develop a design and production schedule that considers: meeting time,design time,coordination efforts,submittal dates, City review,and Elected Officials'presentations and approvals. This project schedule will be reviewed by the City to ensure that adequate review time is included and that the necessary City staff is anticipated to be available. Produce a Comprehensive Cost Budget: In conjunction with the City design team representatives,a project budget will be developed by RRM for the facility during the early stages of programming design,which will include all lmown components of the overall cost. The budget will include on-site and off-site costs(if applicable),building costs,furnishings and equipment,permits,special inspecfions,fees,and contingencies. This mmprehensive budget will be updated by RRM's cost esdmator,as the design is refined through the design development and approval phases. G�� ..�, ��,,. � , .�.�. � C•w�yF iti�f.p � CITY OF ARROYO GRANDE —� OUR UNDERSTANDING Fire Station Expansion Project Sub-Consultants RRM will team with the following Sub-Consultants to provide an experienced and effecHve A/E team for the Fire Station Expansion project. The team assembled by RRM has the experience gained from creating the Expansion Feasibility Study as well as RRM having been involved in the origina]design of the building. Civil Engineer: RItM Design Group-Jerry Michael,PE San Luis Obispo,CA Landscape Architect• RRM Design Group-Jeff Ferber, LA San Luis Obispo,CA Structural Engineer� Showerman&Stone,Inc.-Greg Showerman,PE Modesto, CA Electrical Engineer• Thoma Electric,Inc.-Bill Thoma,PE San Luis Obispo,CA Mechanical Engineer• Brumtnel Myrick Associates.-Keith Brummel,PE San Luis Obispo,CA Plumbing Engineer• Brummel Myrick Assoaates.-Larry Myrick,PE San Luis Obispo, CA Cost Estimator: Ncel J.Fearon Associates.-Noel J.Fearon Tonance,CA �-- ... ,��..��, ,�� ,. �� CITY OF ARROYO GRANDE m i � Fire Station Expansion Project ORGANIZATIONAL CHART �' y�of Arroyo Gra ' Fire Department lanning Commissio" ` _City Council M Design Gro � , - � ._..:'3:: . .. ... �.. . . . ary McGrath, AI nncipal ln Charg.' hn Turtchin, AI roject Manage� .., „ : , ., � Kim Lynes � andice Wong, A eff Ferber, ASL� erry Michael, R - ,' Project Designer�: ;Project Architect� :[andscape Architec ,roject Civil Enginee� s �a � _ � n ' �� .. _, .,. . .. : < � .. _.,. . . :., . ,. ,. i . . -k:)._ � � ' '.'15 ,^ : RRM DESIGN GROUP SUBCONSULTANTS .,. �� R MMEL,MYRI K' " i $HOWERMAN 8 STON ASSOCIATES . OMA ELECTRIC, IN NOEL FEARON '� Structural Engineenng echanical&Plumbin £lectncal Engineenng. Cost Estimation ? �� Engineering ..;' ,� ' ' _. '• G�� ..� ��,�� .��. � �-�,r....w, CITY OF ARROYO GRANDE � Fire Station ExPansion Pro�ect OUR QUALIFICATIONS r— CORPORATE PROFILE RRM Des�gn Group, a Cahfom�a CorporaUon, �s a professional firm of planners, architects, landscape architects, restoration ecologists, civil engineers, and surveyors specializing in the design and implementation of projects for public and private clients. This combination of skills and experience allows RRM to provide proactive, cost-effective design solutions. An award-winning team with expertise in project representation, agency coordination, and public participation, RRM has designed and implemented projects throughout the State of Califomia,the United States,and abroad. MISS/ON S'rnTEMErv'r "Creatirtg environments people enjay" PwNCtPn�S Victor Montgomery,AIA, ChiefExecutive OfTicer,#C11090 OF THS F�xM Jeft'Ferber,RLA#2844 Erik P.Justesen, RLA#2608 T. Keith Gumee Jerry Michael, RCE 36895, LS #6276 John Wilbanks, AICP Greg Peters, CPA Mary McGrath,AIA,#C24435 Mark Brodeur, FIUD OFFICE . 3765 South Higuera Street,Suite 102,San Luis Obispo,CA 93401 LOCATIONS Ph: 805/543-1794,Fax: 805/543-4609 • 131 South Second Avenue,Oakdale,CA 95361 Ph: 209/847-1794,Faac: 209/547-25(1 • 461 W. 6'"Street,Suite 215,San Pedro,CA 90731 Ph: 310/548-5808,Fax: 3t0/548-5842 • 1207 Vine Street,Suite G,Healdsburg,CA 95448 Ph: 707/473-0620,Fax: 707/473-0625 • 31831 Camino Capistrano,Franciscan Promenade,Ste 200,San Juan Capisvano,CA 92675 Ph: 949/608-4010,Fax: 949/608-4009 FIRM SIZE Total staff of 130 PeOFE5S1oNAL 13 Califomia Licensed Architects 23 Architecture Designers FLeGiS'r[tnTloNS 3 California Licensed Civil Engineers 11 Engineering Designers 9 Califomia Licensed Landscape Architects 29 Planning&UA Designers 4 Certified Planners 2 Surveyors 6 Licensed Surveyors 28 Administration&Secretarial 1 Certified Public Accountant I Construction Services 2 NCARB PROFESSIONAL • Urban L.and Institute AFFILIATIONS • International Conference of Building Officials • Society for College and University Planning, SCUP • Building[ndushy Association • American Planning Association • American Institute of Architects • American Institute of CertiSed Planners • American Society ofLandscape Architects • American Society of Civil Engineers • California Land Surveyors Association • American Institute of Certified Public Accountants • U.S.Green Building Council G�� .,� ��,:. �:.,��. � [.wyf R+fiy � CITY OF ARROYO GRANDE ' �� OUR QUALIFICATIONS Fire Starion Expansion Project TECE�VOLOGY Epuipment • Full reprographic and blueprint production capability • LDP Presentation Projector • Fully integrated Mac and Windows NT/95/2000 platforms • Enteiprise Networking • Trimble GPS Stadc and Kinematic Surveying Equipment— 2 Top Con EDM Surveying Insa�uments Sofhvare • AutoCAD 2002, Civil,Survey,LDD3,MapS, ADT3.3,Raster Design 3 • AutoDesk 3D Studio Viz 4 • ArchiCAD Workgroup V.5.5 and V.6.0 • Microsoft Office 2000 and XP(Word, Excel,PowerPoint,Outlook&Access) - • ESRI Arcview GIS • Adobe PageMaker 6S • Adobe In-Design 1.5 &2.0(Mac/PC) • Adobe Photoshop V.6.0 and V.5.5(Mac/PC) • Adobe Acrobat 5 • Handaz Data Removal and Processing • Fractal Painter 6.0 • Freehand 10 with Map Publisher 4 • Illusuator 10(Mac/PC) • Corel Draw Publisher • Mac OS V 8.5 and V 9.0 • Microsoft Project 2000 • Prolog Construction Manager 6 • Windows 2000 Sp 1 and Windows XP • AntiVirus V.3 (Mac) • Corporate NAV 7.5 • Conversions Plus IN7'ERFnCE Mac and Windows inteerated usin the followin formats: CAPASIL117ES • All File Formats SuppoRed by the Applications Above • Video hansfer to VHS tape or DVD • CD Rom/DVD—recordable and rewritable • Zip Disk • E-mail(3 MB limi[ation) • FI'P(user name and password required) � Worldwide Web Access(Internet Explorer 6) • Prolog Website for Extranet Collaboration IrrSURnNCE RRM retains professional liabiliry insurance, general liability insurance, and automobile insurance. Evidence of Liability Insurance: RRM Design Group carsies professional liabiliry insurance with an aggregate liability limit of$I,OOO,OOQ general liability insurance with an aggregate liability limit of 52,000,000, and auto liability insurance in the amount of S1,000,000. �--- .. `��.,��. w ��.��. �. �W F-��r.�4+Wv CITY OF ARROYO GRANDE � Fire Station Expansion Project Ourt QuauFicaTioNS r— MARY MCGRATH, AIA Principal Pao�cr Ro�E: Principal-in-Charge Ms.McGrath's 13 yeazs of experience at RRM Design Group includes proficiency in all phases of the programming, design,and implementation of Public Safety facilities,with an expert level of knowledge in Fire Stations. She is a pub- lished author of fire station design azticles and is on the Editorial Boazd for the International Fire Chiefs Facility De- sign Manual. Mary has had the privilege of representing Fire Departments all over the State in the development of their facilities. Her special focuses include guiding the project through the public enfltlement process,assisting the Client in setdng priorifles and operational goals,and guiding the overall budget planning process. RELEVANT PROJECC EXPERIENCE • Arroyo Grande Fire Staflon No.l Remodel/Expansion Study Arroyo Grande,CA • San Luis Obispo New Fire Station No.l,San Luis Obispo,CA • Edna Valley/Airport Fire Station No.21 Expansion,San Luis Obispo County,CDF • Santa Clara Fire Station No.3 and 4 Renovaflon,Santa Claza,CA • Santa Cruz Fire Depaztment Facilities Modernization Program,Santa Cruz,CA • Live Oak Staflon Remodel and Addiflon,Santa Csuz,CA • Heritage Ranch Fire SWtion,San Luis Obispo County,CDF,Paso Robles,CA • Cambria Fire Station No.l,Cambria,CA • Meridian F'ue Staflon,San Luis Obispo County,CDF,Paso Robles,CA • Monteato Fire ProtecHon Dishict,New Fire Station No.2,Montecito,CA • City of Huntington Beach Fire Stadon No.6—Edwazds,Huntington Beach,CA • Saratoga F'ue Depaztment HQ Replacement Station,Saratoga,CA • City of Paso Robles Public Safety Center,Paso Robles,CA • Ventura County F'ue Protection Distrid Fire Communication Center,Ventura,CA • City of Oakdale New Fire Station No.2,Oakdale,CA • Mammoth Lakes Fire Protection Distrid,Public Safety Facility,Mammoth Lakes,CA • Ventura County Fire Stations No.22 and No.56 Use Studies,Ventura,CA • Los Angeles Fire Station No.77 and No.83,Sun Valley and Encino,CA • Sacramento Fire Station Replacement No.5,Sacramento,CA • Santa Clara F'ue Station No.2/Training Facility,Santa Qaza,CA EDUCnnoN Bachelor of Architecture, 1986, Architecture and Environmental Design,California Polytechnic State University, San Luis Obispo,CA Intemational Studies Program,1984,Copenhagen, Denmazk Intensive Language Studies Program,1978,•Madrid,Spain Rects�wT�oxs: 1993,Architect,CA PaoFESSioxnL AFFi[.[n'r[oxs: American Institute of Architects(AIA) G�� -� xx� uosicn c�our [.w�2.�.�.R.�fn � CITY OF ARROYO GRANDE —� Outt QuAUF�cnrtoNS Fire Station Expansion Project JOHN TURTCHIN, AIA Pioject Manager Pito7eCr Ro�E:Project Manager Mr.Turtchin has over 20 years of experience managing projects and has extensive experience in vazious project types,with a speaalty in fire sta6ons. He excels in capturing the vision of a project and making it a reality. Johds collaborative approach to desi�with users, other design professionals,and contractors leads to buildings in which the vazious building systems work seamlessly together"creating environments that people enjoy". EDUCATION Bachelor of Architecture,1983, Drexel University,Philadelphia, PA REIEVANT PROJECT EXPERIENCE � • Arroyo Grande Fire Stafion No.l Remodel/Expansion Study Arroyo Grande,CA • Bakersfield Fire Station No. 15&Westside Police Substation,Bakersfield,CA • Heritage Ranch Fire Staflon, Heritage Ranch, CA • Hermosa Beach Fire Station Remodel and Addition, Hermosa Beach,CA • Los Angeles Fire Station No.77,Sun Valley,CA • Sacramento Fire Station Replacement Projects No.5 and No.20,Sacramento,CA • San Mateo Fire Station No.21,San Mateo,CA • San Mateo Fire Station No.26,San Mateo,CA • Santa Clara Fire Station No.2/Training Facility,Santa Clara,CA • Santa Cruz Fire Depaztrnent Facilifies Modernization Program,Santa Cruz,CA • Sazatoga Fire Depazhnent Headquazters Replacement Stafion,Sazatoga,CA • Ventura County Fire Station No.22 Use Study,Ventura, CA • Venhara County F'ue StaHon No.56 Site Study,O�mazd,CA • Vernon Fire Stafion No.2,Vernon,CA -EDOCAT/ON Bachelor of Architecture, Drexel University, Philadelphia, PA 1983 REGtsritnnoxs: Architect, PA/Architect,AZ/Architect,NV/Architect,CA/Architect,TX PROFESSIONAL AFFILIATIONS: NCARB; #34595 . �� -.�-�E..�.n.+Prr CITY OF ARROYO GRANDE � Fize Station Expansion Project OUR QUALIFICATIONS � CANDICE WONG� AIA Architect Pno)ECr RotE: Architect Ms.Wong has over 10 years of experience in the management and implementation of public safety projects. She has worked in various roles from production to management on over 20 fire stations with RRM.Candice has a strong understanding of the operational goals and needs of the fire protection services.She excels in working directly with owner and user groups to set the project goals and priorities.Candice blends cohesive design solutions with her strong technical skills to bring the project goals to reality. RELEVAM PROJECI'EXPERIENCE . Brea Fire Station No.2,Brea,CA • Cambria Fire Station No. 1,Cambria, CA • Cazmel Highlands FPD Headquazters,Carmel,CA • Carmel-by-the-Sea Fire Stafion,Cazmel-by-the-Sea,CA • Cloverdale Fire Station,Cloverdale,CA • Culver City Fire Staflon No.3 Rehabilitation,Culver City,CA • Heritage Ranch Fire Station, Heritage Ranch, CA . Huntington Beach Fire Station No.6,Huntington Beach,CA • Huntington Beach Fire Station No.8-Heil,Huntington Beach,CA • Live Oak StaHon Remodel and Addition,Santa Cruz, CA • Livermore Pleasanton Fire Stallon No.7,Livermore,CA • Los Mgeles Fire Station No.77,Sun Valley,CA • Los Angeles Fire Station No.83,Encino,CA • Merced Central Fire Station,Merced,CA • MIlpitas Station No.l Replacement Stadon,Milpitas,CA • Montecito Fire Station No.2,Montecito,CA • Oakdale New Fire Station No.2,Oakdale, CA • Redondo Beach New Main Fire Station,Redondo Beach, CA • Sacramento Fire Station Replacement Projects No.5 and No.20,Sacramento,CA • Santa Clara Fire Station Nos.3&4 FaciliNes Assessment and ModificaHons,Santa Clara,CA • Santa Cruz Fire Department FadliHes Modernizaflon Program,Santa Cruz,CA . Seattle Fire Depaztment Long Range Facilities Plan Update,Seattle,WA . Thurber Lane Fire Station,Santa.Cruz,CA EnucwnoN Bachelor of Architecture, 1992,CaliEornia Polytechnic State University,San Luis Obispo,CA REGISTRATIONS: 2000,Architect,CA � , PROFESSIONAL AFFILIATIONS . American Institute of Architects Board Member,AIA California Central Coast Chapter, 1996-2000 G�� -� YNM Uf51C.N I.�OUf C`�wl( '��E`T � CITY OF ARROYO GRAN DE �� OUR QUALIFICATIONS Fire Station Expansion Project K�seRLY LY[vEs Job Caqtain PIiOJFCT ROtE: Project Designer Ms. Lynes has participated in the programming design and construdion of over a dozen RRM public safety pro- jects. As Job Captain,she coordinates the products from programming and design meetings and works closely with the Architects and Project Managers in concept design phases coordinaling the eEforts of consulting engineers and producing construction documents. RELEVAM PROJECT EXPEAIENCE � • Brea Fire StaHon No.2,Brea,CA • Edna Valley Fire Station,San Luis Obispo, CA • Eureka F'uestation Headquazters Replacement Assessment,Eureka,CA - • Heritage Ranch Fire Staflon,Heritage Ranch, CA • Huntington Beach Fire Station No.6,Huntington Beach, CA • Incline Village Fire Station Headquazters No,ll and Station No. 13,North Lake Tahce,NV • Los Angeles Fire StaHon No.77,Sun Valley,CA • Los Angeles Fire Staflon No.83, Encino,CA • Milpitas Staflon No:1 Replacement StaHon, Milpitas,CA • Montecito Fire Station No.2,Montecito, CA • Paso Robles Public Safety Facility, Paso Robles, CA • Sacramento Fire Staflon Replacement Projects No.5 and No.20,Sacramento,CA • San Mateo F'ue Station No.21,San Mateo,CA • San Mateo Fire Stahion No.26,San Mateo,CA • Santa Cruz City Administrative Office Building,Santa Cruz,CA • Sazatoga Fire Depaztment Headquazters Replacement Station,Sazatoga, CA EDUCATION � Bachelor of Architecture,1997,Architechue and Environmental Design, Califomia Polytechnic State University, San Luis Obispo, CA �--- �� YYM ULSILH (.X<)UI' ��y f—......e A,.a Fyy CITY OF ARROYO GRANDE � Fire Station Expansion Project OUR QUALIFICATIONS r— JEFFREY FERBER, ASLA Principal Pno�Cr RotE: Landscape Architect Mr.Ferber has been with RRM for over 12 years and is the Director of Planning and Landscape Architecture of the San Luis Obispo office. Jeff has overseen the]andscape component of many of RRM Design Group's high- pro5le public projects, and has led numerous public outreach and urban design efEorts such as the Avila Beach Front Street Enhancement, Calabasas Old Town Revitalization Plan,Lemoore Downtown Revitalization P1an and Design Guidelines,Venice Beach Ocean Front Walk Reharbishment Plan,and the San Mateo Gateway Urban De- sign Plan. He is an experienced landscape architect and urban designer who provides awazd winning designs and creative environments for municipalities and their residents and visitors. - RELEVANT PROJECI'EXPEAIENCE � • Santa Cruz City AdministraHve Offlce Euilding,Santa Cruz, CA • Sazatoga F'ue Department Headquarters Replacement Station,Saratoga,CA • Arroyo Grande Creek Master Plan,Arroyo Grande,CA • Arroyo Grande Creek Promenade,Arroyo Grande,CA • Avila Beach Front Street Enhancement Plan,Avila Beach,CA • Avila Beach Mixed-Use Development,AvIla Beach,CA • Avila Pazk, Avila Beach,CA • Calabasas Old Town Improvements Project,Calabasas,CA • Fresno Uptown Arts District,Fresno,CA • Jack House and Gardens,San Luis Obispo,CA • Lemoore Downtown RevitalizaHon, Lemoore, CA • Lincoln Downtown Urban Design Plan,Lincoln,CA • Port San Luis Master Plan,AvIla,CA • Prince Memoria12002 North,Santa Rosa,CA • Prince Memorial Greenway,Santa Rosa,CA • San Buenaventura State Beach Facilifies,Ventura,CA • Seal Beach Streetscape and Plaza Design,Seal Beach,CA • Tapo Street Revitalization,Simi Valley, CA • Telegram-Tribune,San Luis Obispo,CA • Venice Beach Oceanfront Walk,Venice Beach,CA EoucnnoN Bachelor of Science, 1985,Landscape Architecture,Califomia Polytechnic State University,San Luis Obispo Graduate Studies,Environmental Planning,California State University,Fullerton RecisrttanoNS: 1988,Landscape Architect,CA PROFESSIONAL AFFILIATIONS American Society of Landscape Architects(ASLA),Member SLOCO Access Boazd of Directors 2000-2002 Arroyo Grande Watershed Forum Steering Committee 2000-2002 G�� -� ..� ,.�,�.� . .�.�. �� CI'TY OF ARROYO GRANDE —� OUR QUALIFICATIONS Fire Starion Expansion Project JERRY MICHAEL,P.E. Principal, Engineering Division Manager PROJeCr Rol.6:Principal-in-Charge Mr.Michael has over 20 years'experience in civil engineering with both the public and private sectors. He has served as Principal-in-Charge on numerous public works and fire station projects including street improvements, grading,drainage,utilities,storm drains, water and sewer lines, and access compliance. RELEVANT PROJECI'$XpgRIENCE � • Sazatoga Fire Department Headquazters Replacement StaHon,Saratoga,CA • Montecito Fire Station No.2, Montecito,CA • Ca]Poly Engineering III,San Luis Obispo, CA • Cambria Fire Station No.l,Cambria, CA • Squaw Valley CDF Fire Station,Squaw Valley CA • Cazmel Highlands FPD Headquazters,Carmel,CA • Huntington Beach Fire Station No.6,Huntington Beach,CA • Live Oak Staflon Remodel and Addiflon,Santa Cruz, CA • Livermore Pleasanton Fire Stadon No.7,Livermore,CA • Mariposa Headquazters Fire StaHon, Mariposa,CA • Merced Central Fire Station,Merced,CA • Meridian Fire Station,Paso Robles,CA • Milpitas StaHon No. 1 Replacement Station, Milpitas,CA • Paso Robles Public Safety Facility, Paso Robles,CA • Pleasanton F'ue Staflon No.4, Pleasanton,CA • San Mateo Fire Station No.21,San Mateo,CA • Santa Cruz City Administrative Office BuIlding,Santa Cruz, CA • Santa Cruz Fire Depaztment Facilities Modernization Pro�am,Santa Cruz,CA EDUC4TION Bachelor of Science,1979, Civil Engineering, Gazkson University,Potsdam,NY REGISTItATIONS 1983,Civil Engineer,CA 1990, Land Surveyor,CA 1999,Registered Civil Engineer,AZ 1987, Land Surveyor,AZ PROFESSIONAL AFFiLIATIONS American Public Works Association(APWA)Executive Boazd Member American Water Works Association(AWWA) Consulting Engineers and Land Swveyors of Califomia(CEISOC7 California Land Surveyors Assoaation(CLSA) Home Builders Association(HBA) American Society of CivIl Engineers(ASCE) �-- ..� ��.,��, [..+�yf T4`FVr CITY OF ARROYO GRANDE � Fire Station Expansion Project OUrt Qun��Ficnr�oNS �— SUB-CONSULTANT PROFILES � STRUCTURAL ENGINEERING Showerman&Stone Engineering,Inc 2105 Lancey Drive,Suite 3/Modesto, CA 95355/Phone:209/5241855/Fax: 209/524-5871 Background Qualificarions:Showerman&Stone Enaneering,Inc.has been providing engineering services for public and private entities for various types of projects-including essential services facilities-since 1981. They wIll be responsible for engineering the fire stafion's structural system for compafibility with both site condi- tions and design criteria,in coordination with the other engineered systems. They aze committed to providing their services on time and within budget. Once the budget and time hame are set they will meet it without fail, and are on an on-call basis as the need arises. Greg M. Showerman,Shvctuml Engineer,Principal - Background: Mr.Showerman is a licensed structural engineer in California. He has varied experience in a wide range of structural engineering projects. He has worked for several consulting structural engineers,and acted as an assodate civil en�neer for a local city agency. His experience also includes working for the Public Works Depart- ment,and he has pazticipated in many of RRM Design Group's essential services facilities projects. Educafion: M.S.Civil Engineering,San Jose State University, 1987/Bachelor of Science Civil Engineering,CA. State Chico, 1981 RegistraHan: Structural Engineer,California S.E.3718,Civil Engineer, Califomia C.E.38760 MECHANICAL ENGINEERING � Brummel,Myrick and Associates (BMA) 100 Cross Street,Suite 204/San Luis Obispo,CA 93401 /Phone:805/544-4269/Fax: 805/544-4335 Background Qualifications:Brummel, Myrick and Associates(BMA),Mechanical Engineers,was formed in April 1989 to provide mechanical engineering services to the construction industry. Keith D.Brummel, P.E.,serves as President and Lazry F.Myrick,serves as Vice President/Secretazy of the Corporallon. BMA has a dedicated staff of nine(9)Design Engineers,five(5)CAD Operators,one(1)Engineering Techniaan, one(1)Office Manager and a Se¢etazy. BMA will be responsible for designing the mechanical and plumbing systems and specificaflons for the new flre station, and will pazticipate in the value engineering options developed during the schematic design phase. Larry Myrick Mechanical Engineer,Partner Background: Mr.Myrick, Paztner,has been continuously employed as a HVAC and plumbing design engineer for over 20 yeazs. Mr.Myrick has extensive experience in HVAC design for vazious types of buildings ranging&om public safety facilities,hospitals and skilled nursing facilities to multi-story office buildings,shopping malls,mu- nicipal buildings,industrial faciliHes,and schools. EducaHon: B.S.Engineering Technology,CPSU,San Luis Obispo, CA, 1975 ELECTRICAL ENGINEERING � . Thoma Electric,Inc 3562 Empleo Street,Suite C/San Luis Obispo,CA 93401/Phone:805/543-3850/Fax:805/543-3829 Background Qualifications:Thoma Electric; Inc.has provided desi�and consulting services in all facets of the electrical construction and communicafions industry to azchitectural firms throughout California since 1981.Theu projects range from fire staHons and police stations to commercial and health care facilities.Thoma Electric, Inc.is unique in its ability to maintain a closeness to electrical construction because of the Construction Division founded in 1961. It has information regarding new products and existing or new work methods. This allows the engineer- ing group to consider the cost,quality,and success,or failure of systems with which the Construction Division has ' had experience. G�� c^+rf �M`F+h � � � CITY OF ARROYO GRAI�TDE w OUR QUALIFICATIONS Fire Station Expansion Project William Thoma,P.E., C.E.M.,President Background: Founded Thoma's Engineering Division in 1981. Responsible Eor overseeing an Engineering Division of ten persons and a Construction Division of forty persons. Has been involved with electrical field studies,electri- cal design,electrical construction(new and remodel),and design/build projects. Educafion:B.S. Electrical Engi- neering,CPSU,San Luis Obispo, 1975. Registrations: Registered Professional Engineer-License No. EE10757/ Califomia State Licensed Electrical Contractor-License No.C10-274276. COST ESTIMATING Noel J. Fearon Associates,Inc 23323 Los Codona Avenue/Torrance,CA 90505-3715/Phone:310/37�0595 Fax:310/378-2035 Background Qualifications:Noel J. Fearon Associates,Inc. was established in 1995 as a specialist construction cost consultancy. Services offered are:pre-construction cost estimating servicves including strategic feasibility studies, preliminazy budget estimates,through change negoHation durinp,construcHon. Noel J.Fearon, F.R.I.C.S.,Principal Background: Mr. Feazon was trained and qualified in Europe as a chaztered quantity surveyor,he became a Pro- fessional Associate of the Royal Institution of Chartered Surveyors in 1972,and was elected a Fellow of the R.I.C.S. in November 1987. From 1980-1988,Mr,Feazon was a Paztner in a Chaztered QuanHty Surveying practice in Dub- lin, Ireland. From 1988-1991,he held the posiHon of Chief Estimator for the Los Mgeles branch of Lee Saylor, Inc., with fiill responsibility for the management and profitabi]ity of the estimaHng department. From 1991 -1995, Mr. Feazon was a senior consultant with a long-established construction cost consultancy firm,responsible for construc- tion cost planning,schedule management,construction claims resolution and change order cost controls. In 1995, he established his own construction cost wnsulting service,offering a(ull professional construcHon cost manage- ment service to azcMtects,owners,and other rnnstruction professionals. �--- G�� .M ��,��. �..,�. C..w�f A�aF�.y CITY OF ARROYO GRANDE � Fire Station Expansion Project Ourt QunuFicnrioNS �— RRM DESIGN GROUP RELEVANT PROJECTS (PARTIAL LIST) Hermosa Beach Fire Station Remodel and Addition,Hermosa Beach CA Descriprion: Programming and Needs Assessment for the renovaHon and ' expansion of a fire station built in 1954. - -- _ ;�[1�� Esrimated Construction Cost: $3,700,000 e"°' r' ` ,. _�. Status: Study Completed 2002 � .,.:. Servires Prozrided: Programming,Site Investigation,Asbuilt Drawings,Conceptual Design,and Project Budgeting. In-house Disciplines: Architecture Client: City of Hermosa Beach Contact: Russell Tingley,Fire Chief 540 Pier Avenue Hermosa Beach, CA 90254 310/318-0303 Email:rtinglev@hermosabch.or� Santa Cruz Fire Departrnent FaciliHes Modemization P»,gram Santa Cruz CA Descriprion: The City of Santa Cruz Facilifles ModemizaHon Program was developed to seismically strengthen,renovate,and expand the Fire Department's ��h4r��' existing fire staHons to provide improved facilities and systems to meet the DepartmenYs current and future operational needs.The existing facilities were all a minimum of 45-60 years old and did not meet the Department's current or future goals for life safety and operadons.The existing fire administraHve and prevention offices were scattered through the Cit}�s Civic Auditorium building with no cohesive office environment. Conshwcrion Cost: $3,095,000.00 Status: Completed 2001 Senrices Provided: Needs Assessment through ConstrucHon Administration In-house Disciplines: Architechzre Clirnt: City of Santa Cn» Contack Ron Prince,Fire Chief 230 Walnut Avenue Santa Cruz,CA 95060 831/420-5280 Email:,r�rince@ci.santa-cruz.ca.us G�� ..� ��,�.:� � ,�,�. � �_,F�..�., � CITY OF ARROYO GRANDE OUR QUALIFICATIONS Fire Station Expansion Project - . Live Oak Station Remodel and Addition Santa Cruz CA -� DescripNon; Two-story addiHon and renovation to the existing station totaling +��' 11,160 S.F,built in hvo phases and constructed whi]e the balance of the staHon e�� ,,,, ,��,p�� remained in operaHon. �":�,-r� Constructian Cost: $1,380,000 Status: Completed 1998 ' Services Provided: Programming through Construcflon Adminish�ation In-house Disriplines: Architecture,Landscape Architecture, CivIl Engineering,Surveying Clirnt: County of Santa Cruz Contact Mike Mitchell,Assistant Chief 93017th Avenue Santa Cruz,CA 95063 408/479-6842 San Luis Obisvo Main Fire Station No 1 San Luis Obisno CA ��"� .�Descnphon: A 17,243 s.f.main stadon two-story desig�including Administra- �' tion and Training facilifles,adapting an existing pazldng lot and maintenance building to integrate with the new headquarters facility,and to prominently display the City's historic fire engine. Constructiore Cos� $2,170,000 Status: Completed 1996 Services Provided: Schematic Design through Construction Administration In-house Disciplines: Architechare and Landscape Architecture Client: City of San Luis Obispo Contact: Wolfgang Knabe,Fire Chief 2160 Santa Barbaza Avenue San Luis Obispo,CA 805/781-7380 Email:wlmabeC>slocity.org �--- G�� XYM U1514N I.YVUI O"W N..�r F4+Fr' CITY OF ARROYO GRANDE � Fire Station Expansion Project OuR Qua��F�cnriorvs r"— Heritaee Ranch Fire Station,Herita¢e Ranch, CA Descriprion: Programming,schematic design,desigi development,construc- � Hon documents,bidding and construction admuustraflon for a new 5,000 s.f. y` ,•' ''�,,., fire station for the County of San Luis Obispo. StaHon to be used by California °- Department of Forestry(CDF)firefighters. ' � Consiruction Cast: $1,092,000 � w r "' Status: Completed 2000 ,,� Smrices Provided: Programming through Construction Administration In-house Disciplines: Architecture,CivIl Engineering,Surveying, Landscape Architecture Clirnt: San Luis Obispo County Contacr Dan Turner, Fire Chief 635 North Santa Rosa San Luis Obispo,CA 93405 805/543-4244 Email:danturner@fire.ca.eov Santa Clara Fire Station Nos.3&4 Facilities Assessment and ModificaHons.Santa Clara,CA Descriprion: Provide facility assessment, conceptual design and prepare feasi- _ _ bility study for the modifications of hvo existing fire staflons and compare the — ¢ ■. costs of remodeling versus new conshuclion. n ,.u,.,a .. ..w:� o Status: Feasibility Shtdy Completed 2002 - Senrices Provided: Facility Assessment,Feasibility Study, �� -r '� ' - � Conrnptual Desigi � -� �.1 ' In-house Disciplines: Architechxre Client: City of Santa Clara Contact: Phil Kleinheinz,Fire Chief 777 Benton Street Santa Clara,CA 95050 408/984-3055 Email:pkleinheinz@a.santa-clara.ca.us G�� -� ..M ��„�. . .��. ��,��.� � CITY OF ARROYO GRANDE —, OUR QUALIFICATIONS Fire Starion Expansion Project OTHER PUBLIC SAFETY PROIECT EXPERIENCE RRM DsStGH Gxour • City of Bakersfield Fire Station No. 15 and Police Substation,Bakersfield,CA • City of Beniaa,Fire StaHon Headquazters, Benicia,CA • Cambria Fire Station No. 1,Cambria Community Services Department,Cambria, CA • City of Carlsbad Fire Stafions No.5 and No.6,Cazlsbad,CA • City of Cloverdale,Fire StaHon Headquazters, Cazlsbad,CA • Culver City Fire Staflon No.3 RehabilitaHon,Culver City,CA • Daly City Fire Depaztment, Fire Staflon Nos.2,3 and 5, Daly City,CA • Eureka Fire Station Headquarters Replacement Assessment, Eureka,CA • City of Faufield,Fire Station No. 1 and No.3, Fairfield, CA • Geyersville Fire Protecfion District Fire Station Headquazters,Geyserville,CA • Haywazd Fire Stafions No 1,No.7, and No.9,Haywazd,CA • City of Hermosa Beach Fire Station Remodel and Addition,Hermosa Beach, CA • Livermore-Pleasanton Fire StaHons No.10 at Livermore Airport,and No.4 and AdministraHve Facility • Meridian Fire Station,County of San Luis Obispo,CDF, Paso Robles,CA 0 • Milpitas Fire StaHon No.l Replacement Project,Milpitas,CA • Montecito Fire Protection District,New Fire Station No.2,Montecito,CA • City of Mountain View,Fire Station No.2,Mountain View,CA • Moraga-Orinda Fire StaHon No.44,Orinda,CA • Mountain House Fire Station No. 1 Headquazters,Mountain House,CA • North Lake Tahce Fire Protection District–Headquarters Station No. 11 Replacement and Station No. 13 Addi- tion,North Lake Tahoe(Incline Village azea), NV • Novato Fire Protection District, Fire Station Headquazters,Novato,CA • Oakdale New Fire Station No. 2, Oakdale,CA • Oceanside Fire Stations No. 1,Station No.6 and Station No.4 Relocadon, Oceanside, CA • Orange County Fire Authority Fire Stations 55 and 67 Site Analysis Studies • Redondo Beach New Main Fire StaHon,Redondo Beach,CA • Sacramento Fire Station Replacement Project No.5,Sacramento, CA • San Luis Obispo Main Fire Station No. 1,San Luis Obispo,CA • San Luis Obispo Fire Station No.3 Remodel,San Luis Obispo,CA • Santa Cruz County Central Fire ProtecHon District,Live Oak Station Remodel and Addition, Santa Cruz, CA • Seattle F'ue Depaztment Long Range FaciliHes Plan Update,Seattle,WA • Stanislaus County FSD and City of Ceres DPS Stanislaus County Public Safety Center,Ceres,CA • Ventura County Fire Protection District Station No.56 Site Study,Malibu,CA �-- ..M �� „�� ..��, ��.��. CITY OF ARROYO GRANDE � Fire Station Expansion Project OUR QUALIFICATIONS r— SUB-CONSULTANT RELEVANT EXPERIENCE PARTIAL LISTING FIRE STATION PRO ECTS WITH RRM Showerman&Stone Engineering,Inc. Santa Clara Fire Station No. 2/Trauring Facility Mariposa Fire Station Heritage Ranch Fire Station,Heritage Ranch,CA Merced Central Fire Station Meridian Fire StaHon,Paso Robles, CA Cambria Fire Station Seismic Upgrade,Cambria, CA Live Oak Fire StaHon Retrofit,Soquel, CA Dougherty Regional Fire Station,Dublin,CA San Luis Obispo Main Fire StaHon No. 1 Brummel,Myrick and Associates(BMA) Santa Qara Fire Station No.2/Trauung Facility Saratoga Fire Depa;tment Headquarters Replacement Station Santa Cruz Fire Department Facilities Modernization Progam Santa Cruz County Central FPD,Live Oak Station Remodel and Addition Saaaamento Fire Staflon Replacement Project No.5 San Luis Obispo Main Fire Stadon No. 1 San Mateo Fire Station No. 26 Brea New Fire Station No.2 CDF/County Fire Station No. 22,Nipomo,San Luis Obispo County Cambria Fire Staflon No. 1, Cambria Community Services Department Dougherty Regional Fire Authority Station No. l,Dublin,CA Heritage Ranch Fire Stafion,County of San Luis Obispo,CDF Bakersfield Fire Station No. 15/Police Substation Huntington Beach Fire Station No. 6-Edwazds Los Angeles Fire Stations No.77-Sun Valley,and No.83- Encino Merced Central Fire Station Meridian Fire Station, County of San Luis Obispo,CDF Montecito Fire Protecdon District, New Fire Station No.2 Paso Robles I'ublic Safety Center Venhara County F'ue Protection District Fire Communications Center Thoma Electric,Inc. Santa Qara Fire StaHon No. 2/Training F,acility Saratoga Fire Department Headquarters Replacement Station Santa Cruz Fire Department Facilities Modemization Program Santa Cruz County Central FPD, Live Oak Station Remodel and AddiHon Sacramento Fire Station Replacement Project No. 5 San Luis Obispo Main Fire Starion No. 1 San Mateo Fire Station No.26 _ Brea New Fire Station No.2 - CDF/County Fire Station No.22, Nipomo,San Luis Obispo County G�� ..� ��„�� .��. � C.ryf A�+f.y� � CITY OF ARROYO GRANDE OUR QUALIFICATIONS Fire Starion Expansion Project Cambria Fire Staflon No. 1, Cambria Community Services Depazhnent Carmel Highlands Fire Protection District Headquazters Remodel Heritage Ranch Fire Station,County of San Luis Obispo,CDF Bakersfield Fire Station No. 15/Police Substation Huntington Beach Fire Station No. 6-Edwards Los Angeles Fire StaHons No.77-Sun Valley,and No.83- Encino Meridian Fire StaHon, County of San Luis Obispo, CDF MIlpitas Fire StaHon No. 1 Replacement Project Montecito Fire Protection District, New Fire StaHon No.2 Paso Robles Public Safety Center Ventura County Fire Protecfion District Fire Communications Center Noel J.Fearon Associates,Inc Santa Qara Fire Stadon No.2/Trauung Facility Sazatoga Fire Department Headquazters Replacement Station Sacramento Fire Station Replacement I'roject No.5 San Luis Obispo Main Fire Stadon No. 1 San Mateo Fire StaHon No.26 Brea 1Vew Fire StaHon No.2 Heritage Ranch Fire Station, County of San Luis Obispo, CDF Bakersfield Fire StaHon No. 15/Police Substation Los Angeles Fire Stations No.77-Sun Valley,and No.83-Encino Montecito Fire Protection District, New Fire Station No.2 Paso Robles Public Safety Center Ventura County Fire Protection District Fire Communications Center �--- �� [..^.yf....rwµfin CITY OF ARROYO GRANDE m Fire Station Expansion Project WORK PLAN r- WORK PLAN IZIZM proposes the following work plan to implement the tasks described in the City's Scope of Work. In addifion to the methodology desaibed in the project Understanding secHon of this proposal,the following Work Plan will ensure that the planning and design of the fire station expansion will meet the needs, budget and schedule of the City. Task A• Pro�ramming Assessment and Concevtual Desien Al-Procram Assessment This"Program AssessmenY' phase will ensure that the Fire Department's current operational and long term depaztrnental goals are met with the design of the expansion. Approach: ItRM wIll begin with the existing Expansion Feasibility Study aeated by IZRM and our team,and together with the experience we gathered in the preparation of the Study,as a basis for evaluating any changes to the departmental. operaHons and goals that may have taken place since the Feasibility Shxdy was completed. Through a series of two meetings with Fire Depaztment and City representarives,RIZM will prepaze an updated Space Needs Outline and Component Diagrams for each of the spaces anticipated for the new staflon that reflect the updated needs of the Depaztment. This will provide the design team with a thorough understanding of the operational goals, space needs and requirements. Using the Component Diagrams,RRM will develop Space Arrangement Plans that describe the major interior spaces of the expansion. The Updated Program document will provide a basis for subsequent project design phases and will serve as the basis of the Concephxal I'roject Budget that will be revised at this phase to reflect any programmaHc changes. Products: Updated Project Program document containing an updated Space Needs Outline,Component Diagrams of the staflon's expansion spaces,a Space Arrangement Plan of the major spaces of the building,a "Fumishings and Equipment List" for the new station's spaces,and a Coriceptual I'roject Budget. Meefings: Two(2): One full day'Kick-Off' meeting with Fire and City representatives to review each space in the new station. One meeting to present the Updated Program Document. Schedule: Three(3)weeks �� --� ..� ��„�� .o�. ��. mCITY OF ARROYO GRANDE � WORK PLAN Fire Station Expansion Project A2-Conceptual Building/Site Desi�n Approach: I2RM wIll refine the conceptual building design created during the Feasibility Study,and using the building footprint and space arrangement plans prepared in Task Al,RItM will refine the preliminary building elevations created during the Feasibility Study showing azchitecharal style and exterior finishes for the Cit}/s recommendations and approval. Products: Preliminary building floor plans and building elevations Meetings: Four(4): One(1)meeting to present one preliminary design to the City. One(1)meeting to present refined preluninary design to the City. One(1)meeting to present final design to City. One (1)meeting to present to Gty Council Schedule: Four(4)weeks(mncurrent with site design above) Task-B: Schematic Desien Approach: IZRM anticipates that the project will be reviewed by Planning Department staff and that the Planning Depaztrnent will recommend approval of the project if all requirements aze met. One public Plazuung Commission meeting is included in this proposal. The colored rendering provided during the Feasibility Study will be used for public meetings. Upon Planning approval of the Conceptual Site and Building Design,RItM will prepaze Schemadc Design documents including site plan,site grading plan,site utility plan,site landscape/irrigaHon plans, building floor plan(s),roof plan,building elevations,building sections,and written"outline" specifications briefly describing the type of construcHon and building systems used. In addition,I2IZM will provide schematic engineering plans that will describe the structural framing and foundation systems, mechanical systems,electrical systems,plumbing systems,and infrashuchxre for data/telecommunications systems and security systems. An Opinion of Probable Cost will be provided for the schematic design. Products: Schemaric building floor plans,site plan,building elevadons, schematic engineering desigi drawings including mechanical, plumbing,electrical plans,grading and drainage plan, landscape plan and struchual framing plans. One(1)Opinion of Probable Cost Written outline specificaHons briefly describing the engineered systems anticipated to be used in the new building. Planning application and exhibits for staff review �� MYU O151(:x I.MUU� C.+y f i4.k fvI CITY OF ARROYO GRANDE m � Fire Station Expansion Project WortK Pu►N � Meetings: Four(4): One(1)meeting to present Schematic Desigri package to City. One (1)meeting to present refined Schematic Design Package to the City incorporating team comments. One(1) meeting to present to the Planning Commission. One(1)meeting to present to the City Council. Schedule: Six(6)weeks Task-C: ConstrucHon Documents C-1-Design Development Approach: The primary intent of the design development phase is to determine the exact size,profile,and character of the additions/expansion and site layout to form a basis for final construction documents. Based upon the approved SchemaHc Design Documents,RItM and our'Consultant Team will use this very intense phase of the work to pull together all the components and make the crucial engineering and material decisions. Client participaflon in this process is key. The decisions made during this phase will have to balance the cost of construction with the livability and maintainability of the building. To accomplish this,our main tasks will be the producHon of the following products: Dimensioned layout of final building plans,sections,and elevations to fix the size and configuration of the building including,floor plans,ceiling plans,roof plan,building sections,wall secHons,elevations,details and equipment cut- sheets. • Preliminary door and window schedules • Preliminary interior finish schedule • Building equipment descriptions/cut-sheets • Interior design including elevations and selection of interior materials and colors • Interior fumishings selection and coordination • Design of all engineered systems including: • Structural design with rough member sizing • Rough mechanical layout . Rough plumbing layout and fixture schedule • Rough electrical layout and fixture schedule • Security systems layout and design • Data/telecommunications/alarm systems design and layout _ �� -� ..M .��,,, . , ..,�. t...yf�4+Wv mCITY OF ARROYO GRANDE —� WORK PLAN Fire Station Expansion Project ' RRM's in-house Construction Management department will conduct a constuctability review of the project plans and specifications that include the following: • In-House Peer Review by independent Architectural,Civil,Landscape, Mech/Elec/Plumb and Construction Management professionals. • The Prinapal-In-Charge will conduct a quality control review of the project focusing on confirming that the operational and programming goals set forth for the project are being met by the design. • This quality control program will work in concert with the Core - Committee's review and management of the project to ensure the coordinatlon and completeness of the plans at this phase. • An independent Cost Estimator will review all project documents for thoroughness and completeness prior to issuing his Opinion of Probable Cost. Products: Design Development Plans including building and site improvement design development drawings as described above Design Development speafications Opinion of Probable Cost Meetings: Four(4): One(1)meeting to"ldck-ofY'design development phase.One(1)meeting to present Design Development progress to the City. One(1)meeting to present refined Desi� Development Package to the City incorporating mmments. One (1)meeting to present final Design Development package to the City. Schedule: Eight(8)weeks C2-Buildin¢and Site ConstrucHon Documents Approach: RRM assumes that the project will be designed using the 2000 CBC as amended by the City of Arroyo Grande and other applicable and current local codes. The building is required to meet the requirements of an essendal services facility as described in the State of California Essential Services Requirements. The construction documents will include plans,materials,and systems specificaHons and engineering reports and calculaHons. RRM Design Group anticipates submittals at 60%and 100%completion of construction documents. The 60%submittal shall include 60%complete drawings and reports and an opuuon of probable cost. The 100%submittal shall include 100%complete �---- .. ��.,��. � �.,�� . lrry E`a.'�y.�Fyy CITY OF ARROYO GRANDE m Fire Station Expansion Project WortK Pu1N � drawings,reports,an opinion of probable cost,and wiil be submitted to the Building Dept. for Plan Check. RRM will re-submit the documents for Building Department Back Check. RRM will then submit Bid Set documents for bidding. RRM will also review and comment on the Cit}/s "boIlerplate" specifications for Divisioris 0 and 1. RIZM will pardcipate in the City's process for pre- qualifying General Contractors for flie project. Products: Complete building and site improvement construcflon drawings Complete technical specitications Complete equipment and material cut sheets Engineering calculations and Tifle 24 energy documentation Two Opinions of Probable Costs(at 60%and 100%j Energy Analysis to indicate 10%above Title-24 Quality Control Review Report Meetings: Four(4)meetings: One (1)construction document kickoff meeting with Design Team,Agendes,and City. One(1) 60% construcrion document meeting with Agencies and City. One (1)meeting to present 100%construction document package to Plan Check and City. One(1)meeHng to submit Bid Set Schedule: Ten(10)weeks Task-D: Bidding Services Approach: During the bidding process, speed and accuracy are crucial. With many disciplines in-house, the RRM approach is to establish the means to quickly respond to contractors'requests as well as client-uutiated comments. During bid review and negoHadons, the opinion of probable cost reports will serve as a guideline for adjustment,if needed,in the contract scope and amount. Products: Clarificahions and Addenda Responses to Bidder's Inquiries Product subsHlution review(limited to five total) Attend Pre Bid meeting Attend Bid Opening Assist City in evaluating Bids Attend City Coundl meeting for awarding of the construction contract. Conformed Contract Documents Meerings: Three(3)meetings: One (1)Pre-bid meeting.One(1)Bid Opening Meeting to assist in Bid evaluation. One(1)City Council meeting. - G�� -� ... ��,�.� , .��. c.wyf a4�f.H mCITY OF ARROYO GRANDE —� WORK PLAN Fire Starion Expansion Project Schedule: Six(6)weeks Bid period and Four(4)weeks negoHaHon period Task-E: Construction Administration Task E-1–Construction Administration Approach: During the construction process,responsiveness and follow-up are essenHal. The RRM Team will provide the construction administration services and follow-up as described below. Weekly job site meetings will be scheduled during the conshuction of the project and our Structural,Mechanical and Electrical consultants will also attend weekly job site meetings when work related to their discipline is in progress. Products: Responses to RFI's and Clazification requests Weekly job-site meetings during construction Product substitution review(limited to five total) Written responses and graphic exhibits for suppiemental instructions,wst request bulletins Submittal review Conshuction progress review by Consultants as needed Submittal/shop drawing review Review of Contractor Application for Payment Review of Change Orders/Architect's Supplemental Instructions, if necessary Meetings: One(1)Meeting: One (1)Pre-construction meeting at the site. Weekly on-site review of construction progress with field reports attended by Architect and Consultants Schedule: Thirty-six(36)weeks for conskucHon Task E-2-Record Drawin�/Project Close-Out Appmach: RRM and our team will provide a set of reproducible Record Drawings that indicate the changes to the work during constnxcdon. A photo-mylaz and AutoCad R-13 format set of Record Drawings will be provided. An eleven- month inspection of the project will be performed by RRM and our team. Products: Record Drawings in reproducible,microfiche and AutoCad formats Review of Contractor supplied Operarion and maintenance manuals Review of Contractor WarranHes �--- ��.��, YY4 ULSIGx t. ��'�Y�u.�n�fYl . CITY OF ARROYO GRANDE m Fire Station Expansion Project WortK Pu►N � Assist in building systems commissioning Assist in preparation of Final Change Order Review Final Request for Payment Final Punch List Written Eleven-Month Inspection Report Meetings: One (1)meeting: One (1)Record Drawing meeting at the site. G�� vxw uosicn uvour � c.ryf 14�fsy CITY OF ARROYO GRANDE � Fire Station Expansion Project WortK�oAD � STAFF AVAILABILITY AND CURRENT WORKLOAD Prunary RRM project team members for the Arroyo Grande Expansion and Re- model project include the Prindpal-in-Charge, the Project Manager and an Ar- chitect. Each of our primary team members will dedicate the time needed to complete all the required tasks in accordance with our agreement with the City. The team will be fumished with all of the resources necessary to meet each schedule deadline and to meet and exceed the design expectations of the City. Your fire station expansion project will be assigned a support team of technical • team leaders and CAD designers,with coordination and adnunistrative support supplied as the project warrants. The technical team leader for this project will be Candice Wong and the team will include Kim Lynes and Mike Scott,who together have parHcipated in the design and construction document process of over a dozen fire staflons. They will be supported by CAD designers and ad- ministrahive support as needed to complete the plan sets and presentarion graphics. Following is a discussion of each of the primary team member's current work- load and availability. Mary McGrath,Principal-In-Charge Ms.McGrath is currently the Principal-in-Charge overseeing all public safety projects for RRM Design Group.Of these,six will be closed out by the end of 2002;the remanung projects overseen by Mary aze managed by a team of Pro- ject Managers and Architects who are responsible for completing the daIly tasks assodated with design development and approval. Mary will be 100%avail- able,and entirely responsible for the delivery of client services, technical advise during design development,and for assuring document accuracy and quality. John Turtchin,Project Manager John is currendy Project Manager of eight(8)public safety projects for 12RM Design Group. Of these projects,one (a Fire Station in Los Angeles)has just undergone the complerion and submittal of 100%construcHon documents; these plans are awaidng city approvals utd preparing for the bid process. He is now leading a design team who aze beginning design development of hvo other staHon projects(one is a station remodel,and one is a new fire station). Design development for these projects is scheduled for complerion at the end of the year. John,his Architect and team of technical assistants(technical team lead- ers, CAD designers,and administrative support staf�have been scheduled to dedicate all of the Hme necessary to complete and manage the design and con- - strucHon document process of your Expansion Project as soon as you are ready to begin. G�� -� ..� .�.��.� . .�.�. C.ry f�r•Ar�F.p � CITY OF ARROYO GRANDE —� WORKLOAD Fire Station Expansion Project Candice Wong,AIA,Architect Candice is currently the Architect of tluee(3)fire stafions for ItRM Design Group: one of Candice's projects is a fire station in Montecito ready to begin construction;one,a fire station in Brea is unc�er construcHon,and one (a new fire station in Los Angeles)is in the desigi/document phase. Candice will lead the Technical Team consisting ofKim Lynes with support by Mike Scott. The team will be[tunished with two dedicated CAD designers,and administraHve support as the demand warrants. �--- ..M ��.�� _�� . � C.+.��n s�.a f.�y EXHIBIT"B" COMPENSATION ARROYO GRANDE FIRE STATION ARCHITECTURE AND ENGINEERING FEE SUMMARY TASKS Hours Fee Task-A — Pro rammin Assessment and Conce tual Desi n Task A1 —Program Assessment 7 8 +/- $ 1,500 Task A2—Conce tual Buildin and Site Desi n 55 +/- $ 5,075 TotalTaskA $ 6,575 Task-B—Schematic Desi n 220 +i- $ i s,�zs Task-C— Construction Documents Task C7—Design Development . 295 +/- $ 26,300 Task C2—Building/Site Construction Documents 590 +/- $ 52,600 Total Task C $ 78,900 Task-D—Biddin Services $ s,s�s Task-E— Constructiort Services Task Ef—Conshuction Administretion 72 +/- $ 6,575 Task E2—Record D�awings/Project Close-Out 220+/- $ 19,725 Tota!Task C $ 26,30G TOTAL FEES $ 138,075 REIMBURSABLE EXPENSES $ 13,000 The above Fees and hours for the Arroyo Grande Fire Station Work Scope described are estimates and are based on a buiiding and site construction budget of $1,395,000. If the Schematic Design Opinion of Probable Cost results in a budget that exceeds the $1,395,000 by 10°/, or more, our Scope and Fee for the remainder of the work will be renegotiated to reflect the greater scope of work. HOURLY RATES Hourly rates are subject to change in May, annually, as a part of RRM's normal business planning process. These rates may be subject to change once a year per this schedule. SERVICES NOT INCLUDED The following services are not included in the above fee proposal or scope of work. Many of them are available upon request. • Hazardous Materials testing, repoRs or recommendations for removal • Geotechnical Site Investigations • Topographic Surveys of the site • Utility investigation beyond those readily accessibie from manholes, etc. • Meetings not specifically Iisted above • Construction Management • Traffic signai design • Off-Site improvements beyond the existing curb face • Furnishings selections/specifications • Printing of Bid Sets R:\_XA FILESVCA02 FILESVG402086 Arroyo Grande Fre Station Expansion\jtt-ArroyoGrandeFeeSheet-010803.doc Arroyo Grande Fire Statlon Expanslon ProJect - Drafl Project Schedule 12/20/02 0 0 .,.ww�,. w,um s,n v�M.n ma.nn aaa.nw aea.n. .ma.n.� iaa.n.� amavw, aea,.nw rins�uwe+a�•ianw.iv�.wcen.wcuen arsan iaww� �nsw 2 TPSK-I\PflOGf1IJIMWGfS5ES5MEMWIDCOXCEVNLLOESIGN 19Wy� 1119pJ 'VlSN ^ � 3 3 xw..wa«.w OWY+ �2Aro3 �(Nq] � a p�-vwqamww�.msm uwy� � wpa arswa 5 NeeliM:Heview¢Wwrwv05 ONM 'U!M bNJ] s 3 vra.i.acmieo�o>.m �.� anuw v�wro � , ,,..�:�.:..,�m�.�.�,��.�.w«�N. om� �,� �,�� h B NoOMpopmmmeEea ]WK 32MW YNq.t l 8 Me�Wq:P�varYNWpW�vn OEM Yl493 22�N3 .a . 10 N.CwcpluYBWltliq�511�Wtlpn . 16Wy� N4W YlS9] 11 3 Fqw�w�cvpualCV�qre 6JSy 'I/�p3 ]/I�N3 tp Nsstiy:p�ewvavwpWCee�pu ONy� Nttp9 PItIN3 � . 13 IYw�tawpOWEeepni 6Nyi ]/1yp3 N19N3 � 1� NveWq:PrawM�afvw0mrcepWLO�sqn ONya y18OJ 'L1993 ` t5 FuNw�nMemrepuYGevp� 3Eay� P(1603 yllp3 '+ 18 Q Webp:P�pqMtipnbWCtlyC I OEap y35p3 'V15V3 ♦ . 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N MeeNq�.&pupe�i�q � OOays 1d1YM 1M393 � �S Me�wp:EvYUwtiN ��NN tW11p3 t02403 �6 Me�ti^0:Cw�Mew��E ONM 1MR&d' 1N1BN3 ` �� T/SKE:CONSTPULTIONODYINISTMTION 1B2Wy� IV�M lllhp � �8 El-CantVUCtlenlEminl�4alin IltWy� 11pp] 1/ISM �e MNtirq'Re�cwnvucYm ONK I1NNt 11/�p] . 'A Cmavu�tonPonoE 28wt ifhW ]I SW . . St E3.N�cwJpawMq� OWM ]I1SW ]/ISM � "� MaNiO:�ecvERar.iMwo�ti�ulim OCali ]/IS.N� >/1SW � ♦ CITY OF ARROYO GRANDE m Fire Station Expansion Project SCHenu�e r— G�� ..� o�,��.� �:..,�. � c....yE sArFw ' YO GRANDE � CITY OF ARRO LITIGATION r— Fife Station Expansion Project -_ ItRM Litigation Statement: Name: Milpitas Fire Station Date filed: October 3,2002 Jurisdiction: Superior Court Location: Santa Clara County Number: CV811629 Parties involved: City of MIlpitas,RRM Design Group,Aztec Consultants,Does 1-20 Brief description: Claim by the City for structural changes during construction. Status: Pending as of 12/19/2002. G�� -� [�+Y f`sw.ni,n a4�`fW Kelly Wetmore, Director of Administrative Services/ Deputy City Cierk ' CONSULTANT Principal APPROVED AS TO CONTENT Steven Adams, City Manager APPROVED AS TO FORM: Timothy J.Carmel, City Attorney � PRROYD 8�9■ II ° ��a � MICORPOR�TED 92 " ^ MEMORANDUM � ,�. ,o, ,o„ * c4�/FORN�P . TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER SUBJECT: CONSIDERATION OF RESOLUTION ADOPTING INTEGRATED WASTE MANAGEMENT AUTHORITY LOCAL ENFORCEMENT AGENCY DESIGNATION DATE: FEBRUARY 25, 2003 RECOMMENDATION: It is recommended the City Council adopt the attached resolution withdrawing the City's current designation of the County Environmental Health Division as the Local Enforcement Agency and designating the Integrated Waste Management Authority ("IWMA") as the Local Enforcement Agency ("LEA"). FUNDING: No fiscal impact. DISCUSSION: The San Luis Obispo County Integrated Waste Management Authority is requesting that the City withdraw its designation of the San Luis Obispo County Division of Environmental Health as the Local Enforcement Agency and instead designate the IWMA as the LEA. The enactment of the California lntegrated Waste Management Act of 1989 and ' the resulting regulations promulgated in the California Code of Regulations (CCR), Titles 14 and 27, mandated numerous changes in solid waste enforcement. Among those changes affecting local government is a requirement that local governing bodies formally designate a Local Enforcement Agency ("LEA"). The LEA perForms permitting, inspection and enforcement duties for permitted, closed, abandoned and illegal solid waste facilities, such as landfilis, compost facilities and transfer stations. Public Resources Code Section 43203 provides four (4) LEA designation options 1. A Countywide LEA approved by the County Board of Supervisors and by a majority of the cities representing a majority of the incorporated population. CITY COUNCIL RESOLUTION ADOPTING INTEGRATED WASTE MANAGEMENT ! AUTHORITY LOCAL ENFORCEMENT AGENCY DESIGNATION ' FEBRUARY 25, 2003 PAGE 2 2. The County and Cities may enter into a joint exercise of powers agreement to establish an LEA. 3. The City Council may designate an LEA. 4. The County may designate an LEA for the unincorporated area of the County. In 1992, the County of San Luis Obispo, Environmental Health Division was designated as the Countywide LEA by the County Board of Supervisors and by a majority of the cities representing a majority of the incorporated population. Subsequent to this action, the City of Paso Robles withdrew its designation and is currently relying on the California lntegrated Waste Management Board as the enforcement agency. At the September 11, 2002 IWMA Board Meeting, staff was directed to develop a list of options for managing the LEA program. At the November 13, 2002 IWMA Board Meeting the options were presented and the IWMA Board directed staff to develop an action plan for the IWMA to become the LEA. On January 8, 2003, the IWMA Board adopted the action plan and directed staff to prepare the ' documents required to switch the LEA from County of San Luis Obispo, Environmental Health Division to the IWMA. As part of the application package, each city must withdraw its designation of the County of San Luis Obispo, Environmental Health Division as its LEA and then designate the IWMA as the LEA. Adopting the attached resolution fulfills this requirement. Note that the Ciry of Paso Robles intends to continue to rely on the California lntegrated Waste Management Board as the enforcement agency for the City of Paso Robles. There are six (6) active solid waste facilities in the County, which are currently inspected and permitted by County of San Luis Obispo, Environmental Health Division. All six (6) facilities are located in the unincorporated area of the County. Inspection and permitting of these facilities would become the responsibility of the IWMA. In addition there are about 25 inactive or unpermitted facilities, which will also be inspected by the IWMA. The County Board of Supervisors has approved this change. Therefore, the County Environmental Health Division will no longer be an option for serving as the LEA. Utilizing the IWMA will be more cost effective than relying on the California Waste Management Board as the enforcement agency. The action is _ _ . _ _. .._ CITY COUNCIL RESOLUTION ADOPTING INTEGRATED WASTE MANAGEMENT AUTHORITY LOCAL ENFORCEMENT AGENCY DESIGNATION FEBRUARY 25, 2003 PAGE 3 contingent upon approval by the California lntegrated Waste Management Board. The County Environmental Health Division will remain the LEA until that time. ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staff's recommendation and adopt the resolution; • Direct staff to pursue reliance on the California Waste Management Board as the enforcement agency; • Direct staff to research other alternatives; or • Provide direction to staff. RESOLUTION N0. A RESOLU710N OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE DESIGNATION OF THE SAN LUIS OBISPO COUNTY INTEGRATED WASTE MANAGEMENT AUTHORITY AS ENFORCEMENT AGENCY FOR THE CITY OF ARROYO GRANDE WHEREAS, the City of Arroyo Grande is required by sections 43202-03 of the Public Resources Code to designate an enforcement agency to carry out the provisions of the California lntegrated Waste Management Act of 1989; and WHEREAS, the City of Arroyo Grande has previously designated the San Luis _ Obispo County Health Department, Division of Environmental Health to be the enforcement agency and now in accordance with Title 14, California Code of Regulations, Section 18056 wishes to withdraw that designation; and WHEREAS, the City of Arroyo Grande in accordance with Title 14, California Code of Regulations, Section 18051 wishes to designate the San Luis Obispo County Integrated Waste Management Authority Enforcement Section as the enforcement agency; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Arroyo Grande that i# hereby withdraws the designation of the San Luis Obispo County Health Department, Division of Environmental Health as the enforcement agency and designates, the San Luis Obispo County Integrated Waste Management Authority, Enforcement Section as the enforcement agency. This action is conditioned on the California lntegrated Waste Management Board certification of the San Luis Obispo County Integrated Waste Management Authority, Enforcement Section. On motion by Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 2003. � RESOLUTION NO. PAGE 2 TONY M. FERRARA, MAYOR KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 9.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: CASE NO: Conditional Use Permit 02-009 LOCATION: 1570 West Branch Street PROPOSAL: Construction of a new 6,000 square foot single story retail building. ENVIRONMENTAL DETERMINATION: Mitigated Negative Declaration REPRESENTATIVE: Pults & Associates WHEN: Tuesday, February 25, 2003 at 7:00 p.m. WHERE: Arroyo Grande City Council Chambers 215 E. Branch Street Arroyo Grande, California 93420 In compliance with the California Environmental Quality Act, the Community Development Department has prepared a Mitigated Negative Declaration on the above project. The Mitigated Negative Declaration is available for review at the Community Deveiopment Department, City of Arroyo Grande. If the City Council does not feel that a Mitigated Negative Declaration is appropriate, project approval will not be considered. Any person affected or concerned by this application may submit written comments to the Community Development Department before the City Council hearing, or appear and be heard in support of or opposition to the project and the environmentai impacts at the time of hearing. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 5:00 p.m.). The project application is available for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the planning wmmission at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidat�the action of the legislative body for which the notice was given. ��t.V � ?'cWw'� Kelly W or , Director of Administrative Services/ Deputy City Clerk Publish 1T, Friday, February 14, 2003 9.a. � pRROyp � c? � INCORPORATED YL � ° MEMORANDUM �l JULY 10. 1911 * c4��FORN�P TO: CITY COUNCIL FROM: ROB STRONG � COMMUNITY DEVELOPMENT DIRECTOR BY: KELLY HEFFERNON �'��ASSOCIATE PLANNER SUBJECT: CONDITIONAL USE PERMIT CASE NO. 02-009 TO CONSTRUCT A 6,000 SQUARE FOOT RETAIL BUILDING; 1570 WEST BRANCH STREET — OAK PARK PLAZA; JAMES WOOD DATE: FEBRUARY 25, 2003 RECOMMENDATION: The Pianning Commission recommends the Council adopt a Resolution approving a mitigated negative declaration, instructing the Director of Administrative Services to file a Notice of Determination, and approving Conditional Use Permit Case No. 02-009. FUNDING: There is no financial impact to the City as a result of approving the proposed project. DISCUSSION: Backqround On January 21, 2003 the Planning Commission considered the proposed project. After discussing issues related to traffic impacts, parking, and building design, the Planning Commission recommended approval of the project to the City Council on a 4:1 vote (reference Attachment 1 for Planning Commission meeting minutes). Staff has amended the conditions of approval relating to these issues per Planning Commission direction. Per the Memorandum from Public Works Director, Don Spagnolo, to the Planning Commission, included as Attachment 2, the traffic and parking impact study was aiso updated to comply with the City's traffic study requirements. The project site is located within the Oak Park Plaza shopping center and is currently used for parking. The gross floor area of the center is approximately 130,180 square feet and consists of K-Mart, a two-story retail/office building, and two (2) freestanding restaurants (the Quarterdeck and Carl's Jr.). CITY COUNCIL CUP 02-009 FEBRUARY 25, 2003 PAGE 2 On January 13, 1998 the City Council approved Tentative Parcel Map 97-544 creating a new 20,007 square foot parcel adjacent to the Quarterdeck Restaurant in the Oak Park Plaza. During the public hearing process, discussion focused mainly on parking related issues within the shopping center. It was determined that since development of the property would likely reduce the total number of parking spaces available in the center below Development Code requirements, a parking study would be required to justify a reduction in parking as part of the Conditional Use Permit (CUP) application. A Parking Study and Analysis was prepared for the Oak Park Plaza as part of the Tentative Map approval process and is included as Attachment 3. The general parking analysis concluded that a surplus of ten (10) spaces exists at the shopping center. Proiect Description The proposed project is to construct a 6,000 square foot, single story building for the Parable Bookstore including a mezzanine for storage and a small self-serve coffee area (see project summary table below under DiscussioN). Although the Development Code requires less parking than what is proposed, the shopping center will experience an overall net loss of available parking. This would occur with any proposed development given the current use of the site. According to the Traffic and Parking Impact Study prepared for the project (Attachment 4), the net loss of parking is considered minimal and would not impact the overall parking demand for the Oak Park Plaza. Circulation within the parking area for Oak Park Plaza will also continue to operate efficiently. The existing access from West Branch Street will remain the same. The proposed building will be constructed mainly with concrete block, and will incorporate detailed accent materials including marble tile, red brick and glass block with an aluminum storefront. The roof and canopies will be covered with copper colored metal, and all parapets will have a plastered wall cap. Also proposed is an Administrative Sign Program to install four (4) wall signs and one (1) monument sign for the "Parable Christian Store", and one (1) projecting sign for the "Higher GroundZ Family Coffee House" as summarized in the tabie below. The total square footage of signage proposed (137 square feet) is less than what the Development Code allows (150 square feet). The Community Development Director is authorized to approve Administrative Sign Programs after receiving input from the Architectural Review Committee. The ARC reviewed the proposed signage on December 2, 2002 and recommended approval. CITY COUNCIL CUP 02-009 FEBRUARY 25, 2003 PAGE 3 SIGNAGE SUMMARY Wall Signs Linear Ma�c. Square Max. Square Max. Max. Frontage Footage Footage Height Height Allowed Proposed Allowed Proposed West 112.0 feet 70 square feet 20 square feet n/a n/a East 112.0 feet 70 square feet 20 square feet n/a n/a North 54.6 feet 36.4 square feet 20 square feet n/a n/a South 54.6 feet 36.4 square feet 36 square feet n/a n/a Ground Sign n/a 70 square feet 32 square feet 8 feet 4.5 feet Projecting 112.0 feet 70 square feet 9 square feet n/a n/a Sign (VUest elevation) Tora�: 150 square feet 137 square feet DISCUSSION PD 1.1 and Development Code Reauirements The proposed project is subject to the general standards of the Highway Service district of the Oak Park Acres Planned Development (PD 1.1). The table below summarizes how the proposal complies with these requirements. Project Summary: PD 1.1 (H-S) and Development Code Standards Area Parking Setbacks Height Lot Floor Landscaping �see parking Coverage Area analysis � RBtio below) Dev. Code n/a 28 spaces Front: 3 ft. 35 ft. 50% max. 0.5 5.0% min. of Require- max. max. site area (1,000 ments Side: none s.f.) Rear: none Proposed Sales area: 40 spaces Front: 47 ft. 22 ft. 30% 0.32 8.1% 5,045 s.f. (1,621 s.f.) Office/storage: W. Side: 23 ft. 391 s.f. Prep/ storage E. Side:23 ft. area for coffee counter: Rear: 20 ft. 225 s.f. Mezzanine: 300 s.f. CITY COUNCIL CUP 02-009 FEBRUARY 25, 2003 PAGE 4 Parkinq Analvsis A total of 28 parking spaces are required per the Development Code for this project, and 40 are proposed. Because of the unique location of this property, however, the overall parking impact to the shopping center is a net loss of 19 spaces (see table below). The Development Code allows up to a 30% reduction in the required number of parking spaces for common parking facilities based on a parking study that clearly shows that the shared uses have different hours of operation that do not conflict. The applicant is requesting an exception to the required number of parking spaces based on this provision. PARKING SUMMARY Number of Spaces Removed 69 Provided on project site 40 Net difference for shopping center 29 Net deficit (includes surplus of 10 spaces noted in previous study conducted for the shopping center— 19 see Attachment 1) As previously mentioned, a Traffic and Parking Impact Study for the Oak Park Plaza was prepared to specifically address shared parking and peak Hour trip generation impacts of developing this property (Attachment 3), and a project-specific parking analysis was also prepared (Attachment 4). In both reports, it was determined that parking in the shopping center would not be impacted below acceptable levels with development of the site, and the applicant is requesting an overall parking reduction of 3.4% based on these conclusions. The City previously approved a 6.6% parking reduction for the Quarterdeck Restaurant located in the Oak Park Plaza on April 6, 1999 for an addition to the restaurant. The expansion was never constructed and the Conditional Use Permit has now expired. However, these hnro parking reductions combined (10%) is still much less than the 30% reduction allowed. Traffic The expanded traffic impact analysis prepared for this project (Attachment 4) estimates that the project will add up to 44 PM peak hour trips to the surrounding road system. The report states that per City standards, this project will add to the already unacceptable level of service and poor operating conditions at the West Branch Street and Camino Mercado intersection. Constructing a tra�c signal at this intersection can mitigate this impact, and traffic signal design is almost complete. Per the conditions of approval (Mitigation Measure No. 11), the signal must be operational prior to occupancy. CITY COUNCIL CUP 02-009 FEBRUARY 25, 2003 PAGE 5 PUBLIC COMMENTS: A public hearing notice was sent to all property owners within 300 feet of the proposed project, the site was adequately posted with information about the public hearing, and a public notice was placed in the Times-Press-Recorder. Staff has not received any written correspondence or verbal comments to date regarding the project. ENVIRONMENTAL ASSESSMENT: Staff has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEQA. Based on the review, staff does not anticipate that this project will have a significant effect on the environment. Therefore, staff has prepared a negative declaration with mitigation measures for the Planning Commission's consideration (see Initial Study, Attachment 5). ALTERNATIVES: The following altematives are presented for Council consideration: 1. Approve the Planning Commission's recommendation and adopt resolution; 2. Modify the Planning Commission's recommendation and adopt the resolution; or 3. Take tentative action to deny the project application and direct staff to prepare the appropriate resolution for City Council action. If the Council selects alternative 3, staff will return with the appropriate resolution at a later meeting. Attachments: Resolution approving Conditional Use Permit Case No. 02-009 Exhibit A: Conditions of Approval Exhibits 61 — B5: Project Plans 1. Planning Commission Meeting Minutes of January 21, 2003 2. Memorandum from Don Spagnolo to the Planning Commission dated January 21, 2003 3. Parking Study and Analysis for the Oak Park Plaza dated December 30, 1997 4. Traffic and Parking Impact Study dated November 20, 2002 (updated January 30, 2003) 5. Initial Study RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A MITIGATED NEGATIVE DECLARATION, INSTRUCTING THE DIRECTOR OF ADMINISTRATIVE SERVICES TO FILE A NOTICE OF DETERMINATION, AND APPROVING CONDITIONAL USE PERMIT CASE NO. 02-009, LOCATED AT 1570 WEST BRANCH STREET, APPLIED FOR BY JAMES WOOD WHEREAS, the City Council of the City of Arroyo Grande has considered an application for Conditional Use Permit Case No. 02-009, filed by James Wood, for construction of a new 6,000 square foot commercial-retail building; and WHEREAS, the City Council has held a public hearing on this application in accordance with the City Code; and WHEREAS, the City Council has found that this project is consistent with the General Plan and the environmental documents associated therewith; and WHEREAS, the City Council has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo 6rande Rules and Procedures for Implementation of CEQA and has determined that a Mitigated Negative Declaration can be adopted; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: FINDINGS FOR APPROVAL Conditional Use Permit Findings: 1. The proposed use is permitted within the General Commercial district pursuant to Section 16.16.050 of the Development Code, and complies with all applicable provisions of the Development Code, the goals and objectives of the Arroyo Grande General Plan, and the development policies and standards of the City. 2. The proposed use will not impair the integrity and character of the district in which it is to be established or located because the proposed use is similar to surrounding uses. 3. The site is suitable for the type and intensity of use or development that is proposed because all the necessary easements, circulation, parking and setbacks wou►d be provided. 4. There are adequate provisions for water, sanitation, and public utilities and services to ensure the public health and safety. 5. The proposed use will not be detrimental to the public health, safety, or welfare, or materially injurious to properties and improvements in the vicinity because the proposed project would not create adverse environmental impacts. RESOLUTION NO. PAGE 2 Required CEQA Findings: 1. The City of Arroyo Grande has prepared an initial study pursuant to Section 15063 of the Guidelines of the California Environmental Quality Act (CEQA), for Conditional Use Permit Case No. 02-009. 2. Based on the initial study, a Mitigated Negative Declaration was prepared for public review. A copy of the Mitigated Negative Declaration and related materials is located at City Hall in the Community Development Department. 3. After holding a public hearing pursuant to State and City Codes, and considering the record as a whole, the City Council adopts a negative declaration and finds that there is no substantial evidence of any significant adverse effect, either individually or cumulatively on wildlife resources as defined by Section 711.2 of the Fish and Game Code or on the habitat upon which the wildlife depends as a result of development of this project. Further, the City Council finds that said Mitigated Negative Declaration reflects the City's independent judgment and analysis. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby adopts a Mitigated Negative Declaration, instructs the Director of Administrative Services to file a Notice of Determination, and approves Conditional Use Permit Case No. 02-009, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSEN'i: the foregoing Resolution was adopted this 25�' day of February 2003. RESOLUTION N0. PAGE 3 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION N0. PAGE 4 ExHisir "A" CONDITIONS OF APPROVAL CONDITIONAL USE PERMIT CASE NO. 02-009 James Wood 1570 West Branch Street COMMUNITY DEVELOPMENT DEPARTMENT GENERAL CONDITIONS This approval authorizes the construction of a new 6,000 square foot commercial-retail building, including an area for coffee service and a 300 square foot meuanine. 1. The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Conditional Use Permit Case No. 02-009. 3. This application shall automatically expire on February 25, 2005 unless a building permit is issued. Thirty (30) days prior to the expiration of the approval, the applicant may apply for an extension of one (1) year from the original date of expiration. 4. Development shall occur in substantial conformance with the plans presented to the City Council at the meeting of February 25, 2003 and marked Exhibits "61 — B5". 5. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. DEVELOPMENT CODE 6. Development shall conform to the Highway Service (H-S) zoning requirements of the Oak Parks Planned Development zoning requirements except as othervvise approved. 7. Signage shall be subject to the requirements of Development Code Chapter 16.60, and as approved per Administrative Sign Program Case No. 02-001. RESOLUTION NO. PAGE 5 8. Setbacks, lot coverage, and floor area ratios shall be as shown on the development plans except as specifically modified by these conditions. 9. All parking spaces adjacent to a wall, fence, or property line shall have a minimum width of 11 feet. NOISE 10. Construction shall be limited to between the hours of 7 a.m. and 6 p.m. Monday through Friday, and between 8 a.m. and 5 p.m. on Saturday or Sunday. _ 11. The storage of construction materials and equipment shall be restricted to the west side of the project site to minimize construction impacts to the Quarterdeck Restaurant and the entrance to the Oak Park Plaza Shopping Center. LIGHTING 12. All lighting for the site shall be downward directed and shall not create spill or glare to adjacent properties. WATER 13. All new construction shall utilize fixtures and designs that minimize water usage. Such fixtures shall include, but are not Iimited to, low flow showerheads, water saving toilets, instant water heaters and hot water recirculating systems. Water conserving designs and fixtures shall be installed prior to final occupancy. SOLID WASTE 14. Solid waste pick-up location as identified is acceptable. Trash enclosures shall be screened from public view with landscaping or other appropriate screening materials, and shall be made of masonry or concrete with an exterior finish that complements the architectural features of the main building. The trash enclosure area shall accommodate recycling container(s). 15. Trash enclosures shall be reserved exclusively for dumpster and recycling container storage. Miscellaneous tires, auto parts, boxes, bins, racks, etc., will not be allowed within the enclosure. PRIOR TO ISSUING A BUILDING PERMIT: 16. The Community Development Director shall approve plans for the trash enclosure. 17. A landscaping and irrigation plan shall be prepared by-a licensed landscape architect subject to review and approval by the Community Development Department and the Parks & Recreation Department. The landscaping plan shall include the following: RESOLUTION NO. ' PAGE 6 ' a. Tree staking, soil preparation and planting detail; b. The use of landscaping to screen ground-mounted utility and mechanical equipment; c. The required landscaping and improvements. This includes: 1. Deep root planters shall be included in areas where trees are within five feet (5')of asphalt or concrete surfaces and curbs; 2. Water conservation practices including the use of low flow heads, drip irrigation, mulch, gravel, drought tolerant plants and mulches shall be incorporated into the landscaping plan; and 3. An automated irrigation system. 4. The selection of groundcover plant species shall include native plants. 5. Linear planters shall be provided in the parking area. PRIOR TO ISSUING THE CERTIFICATE OF OCCUPANCY: 18. Development shall comply with Development Code Sections 16.48.070, "Fences, Walls and Hedges"; 16.48.090, "Lighting"; 16.48.120, "Performance Standards"; and 16.48.130 "Screening Requirements". 19. The developer shall paint a test patch on the building including all colors. The remainder of the buiiding may not be painted until inspected by the Community Development Department or Building and Fire Department to verify that colors are consistent with the approved color board. A 48-hour notice is required for this inspection. 20. All electrical panel boxes shall be installed inside the building. ARCHITECTURAL REVIEW COMMITTEE 21. All ducts, meters, air conditioning equipment, and other mechanical equipment, whether on the ground, on the structure or elsewhere, shall be screened from public view behind the parapets, or with materials architecturally compatible with the main structure. PARKS AND RECREATION DEPARTMENT CONDITIONS 22. The applicant shall comply with the provisions of Ordinance 521 C.S., the Community Tree Ordinance. 23. Linear root barrie�s shall be used at the front of the project to protect the sidewalks. 24. All street front trees shall be 24-inch box. - __ . RESOLUTION N0. PAGE 7 POLICE DEPARTMENT PRIOR TO ISSUING A BUILDING PERMIT: 25. The applicant shall submit an exterior lighting plan for Police Department approvai. PRIOR TO ISSUING THE CERTIFICATE OF OCCUPANCY: 26. The applicant shall install a burglar alarm system per Police Department guidelines, and pay the Police Department alarm permit application fee. 27. The applicant shall post designated fire lanes, per Section 22500.1 of the Califomia Vehicle Code. 28. The applicant shall post handicapped parking, per Police Department requirements. BUILDING AND FIRE DEPARTMENT 29. The project shall comply with the most recent editions of the California State Fire and Building Codes and the Uniform Building and Fire Codes as adopted by the City of Arroyo Grande. 30. All fire lanes must be posted and enforced, per Police Department and Fire Department guide�ines. 31. The project shall provide a 35-foot inside turning radius for all fire lanes. 32. The project shall have a fire flow of 1,500 gallons per minute for two hours. PRIOR TO ISSUING A BUILDING PERMIT: 33. The applicant shall show proof of properly abandoning all non-conforming items such as septic tanks, wells, underground piping and other undesirable conditions. 34. The applicant shall obtain County Health Department approval for any proposed food service. PRIOR TO OCCUPANCY: 35. The applicant must provide an approved "security key vault" per Building and Fire Department guidelines. 36. The buildings must be fully sprinklered per Building and Fire guidelines. 37. An opticom traffic signal pre-emption device shall be installed that meets Building and Fire Department requirements at Oak Park Boulevard and West Branch Street (if not already existing prior to issuance of occupancy). RESOLUTION NO. PAGE 8 PUBUC WORKS DEPARTMENT GENERAL IMPROVEMENT REQUIREMENTS 38. Site Maintenance - The developer shall be responsible during construction for cleaning city streets, curbs, gutters and sidewalks of dirt tracked from the project site. The flushing of dirt or debris to storm drain or sanitary sewer facilities shall not be permitted. The cleaning shall be done after each day's work or as directed by the Director of Public Works. 39. Encroachment Permit - The applicant shall be responsible for obtaining an encroachment permit for all work within a public right of way. 40. Improvement Plans — A grading, drainage and erosion control plan shall be prepared by a registered Civil Engineer and approved by the Public Works Department. 41. Gradin - All grading shall be done in accordance with the City Grading Ordinance. 42. Parkinq lot stripinq — The parking lot spaces shall be delineated with double striping. 43. Street repairs — The applicant shall replace any cracked or broken curb, gutter, sidewalk, or driveway approach on the property, and shall replace any abandoned driveway approaches on the property with new curb, gutter and sidewalk. 44. Fees - The applicant shall pay all applicable City fees at the time they are due. (For your information, the "Procedure for Protesting Fees, Dedications, Reservations orExactions"is provided below). PROCEDURE FOR PROTESTING FEES, DEDICATIONS, RESERVATIONS OR EXACTIONS: (A) Any party may protest the imposition of any fees, dedications, reservations, or other exactions imposed on a development project, for the purpose of defraying all or a portion of the cost of public facilities related to the development project by meeting both of the following requirements: (1) Tendering any required payment in full or providing satisfactory evidence of arrangements to pay the fee when due or ensu�e performance of the conditions necessary to meet the requirements of the imposition. (2) Serving written notice on the City Council, which notice shall contain all of _ _ RESOLUTION NO. PAGE 9 the following information: (a) A statement that the required payment is tendered or will be tendered when due, or that any conditions which have been imposed are provided for or satisfied, under protest. (b) A statement informing the City Council of the factual elements of the dispute and the legal theory forming the basis for the protest. (B) A protest filed pursuant to subdivision (A) shall be filed at the time of the approval or conditional approval of the development or within 90 days after the date of the imposition of the fees, dedications, reservations, or other exactions to be imposed on a development project. (C) Any party who files a protest pursuant to subdivision (A) may file an action to attack, review, set aside, void, or annul the imposition of the fees, dedications reservations, or other exactions imposed on a development project by a local agency within 180 days after the delivery of the notice. (D) Approval or conditional approval of a development occurs, for the purposes of this section, when the tentative map, tentative parcel map, or parcel map is approved or conditionally approved or when the parcel map is recorded if a tentative map or tentative parcel map is not required. (E) The imposition of fees, dedications, reservations, or other exactions occurs, for the purposes of this section, when they are imposed or levied on a specific development. UTILITIES 45. Any existing water and sewer services shall be abandoned per the requirements of the Director of Public Works. 46. All sewer mains or laterals crossing or parallel to public water facilities shall be constructed in accordance with California State Health Agency standards. 47. All new public utilities shall be installed as underground facilities. 48. All improvement plans shall be submitted to the public utility companies for review and comment. Utility comments shall be forwarded to the Director of Public Works for approval. 49. Prior to approval of an improvement plan, the applicant shall enter into an agreement with the City for inspection of the required improvements. RESOLUTION NO. PAGE 10 PRIOR TO ISSUING A BUILDING PERMIT: 50. Prior to acceptance of the improvements, the applicant shall provide reproducible mylars, 2 sets of prints of the approved record drawings (as-builts) and electronic (e.g. Autocad) files where available. PRIOR TO A CERTIFICATE OF OCCUPANCY: 51. All project improvements shall be constructed prior to occupancy, except for non- essential improvements, which may be guaranteed by an agreement and financial securities as provided for in Section 16.68.070 of the Development Code. 52. All public utilities shall be operational. 53. All improvements required by these conditions shall be either: a. Fully constructed and accepted by the City; or b. Guaranteed by an improvement agreement and financial securities. The agreement and securities shall be in a form acceptable to the City. MITIGATION MEASURES A negative declaration with mitigation measures has been adopted for this project. The following mitigation measures shall be implemented as conditions of approval and shall be monitored by the appropriate City department or responsible agency. The applicant shall be responsible for verification in writing by the monitoring department or agency that the mitigation measures have been implemented. Mitigation Measures: MITIGATION MEASURES 1. The applicant shall complete measures to neutralize the estimated increase in water demand created by the project by either: Implement an individual water program that utilizes fixtures and designs that minimize water usage. The calculations shall be submitted to the Director of Public Works for review and approval. The proposed individual water program shall be submitted to the City for approval prior to implementation; or, pay the in lieu fee. Monitoring: Review of individual water program or payment of the in lieu fee Responsible Dept: Public Works Departmerit Timeframe: Prior to issuance of building permit RESOLUTION NO. PAGE 11 2. All new construction shall utilize fixtures and designs that minimize water usage. Such fixtures shall include, but are not limited to, water saving toilets, instant water heaters and hot water recirculating systems. Water conserving designs and fixtures shall be installed prior to final occupancy. Monitoring: Review of building plans Responsible Dept: Building and Fire Department Timeframe: Prior to issuance of building permit 3. All landscaping shall be consistent with water conservation practices including the use of drought tolerant landscaping, drip irrigation, and mulch. To the greatest extent possible, lawn areas and areas requiring spray irrigation shall be minimized. Monitoring: Review of landscaping and irrigation plans Responsible Dept: Parks & Recreation Department Timeframe: Prior to issuance of building permit 4. During construction, water trucks or sprinkler systems shall be used to keep all areas of vehicle movement damp enough to prevent dust from leaving the site. At a minimum, this would include wetting down such areas in the later morning and after work is completed for the day and whenever wind exceeds 15 miles per hour. 5. Soil stockpiled for more than finro days shall be covered, kept moist, or treated with soil binders to prevent dust genera�ion. 6. Permanent dust control measures identified in the revegetation and landscape plans should be implemented as soon as possible following completion of any soil disturbing activities. 7. Exposed ground areas that are planned to be reworked at dates greater than one month after initial grading should be sown with fast-germinating native grass seed and watered until vegetation is established. 8. All vehicles hauling dirt, sand, soil, or other loose materials are to be covered or should maintain at least two feet of freeboard (minimum vertical distance between top of load and top of trailer) in accordance with CVC Section 23114. 9. Install wheel washers where vehicles enter and exit unpaved roads onto streets, or wash off trucks and equipment leaving the site. 10. Sweep streets at the end of each day if visible soil-material is carried onto adjacent paved roads. Water sweepers with reclaimed water should be used where feasible. RESOLUTION NO. PAGE 12 For Mitigation Measures No. 4- 10: Monitoring: Review of grading and building plans and site inspections Responsible Depts: Public Works and Building & Fire Departments shall inspect plans and spot check in the field Timeframe: Prior to issuance of a grading permit and during construction 11. The applicant shall install a traffic signal at the intersection of Camino Mercado and West Branch Street. The applicant and the City shall enter into a reimbursement agreement providing that the City shall reimburse the applicant the difference in costs between the signal installation and the projecYs Signalization Impact fee. The applicant may be reimbursed for those costs to the extent that signalization impact fees are available and programmed for this project. Monitoring: The traffic signal shall be operational Responsible Dept: Public Works DepaRment Timeframe: Prior to issuance of Certificate of Occupancy 12. The applicant shall pay the City's Traffic and Signalization Impact fees prior to issuance of building permit. Monitoring: The applicant shall pay the fees Responsible Dept: Public Works Department Timeframe: Prior to issuance of building permit 13. All construction equipment shall be provided with well-maintained, functional mufflers to limit noise. 14. All construction activities shall comply with the time limits specified by the Arroyo Grande Municipal Code. 15. To the greatest extent possible, grading and/or excavation operations at portions of the site bordering developed areas should occur during the middle of the day to minimize the potential for disturbance of neighboring noise sensitive uses. For Mitigation Measures No. 13 — 15: Monitoring: Notes shall be placed on the construction plans referencing the above measures. Responsible Dept: Public Works Department Timeframe: During construction RESOLUTION NO. PAGE 13 16. The following note shall be placed on the grading and improvement plans for the project: "In the event that during grading, construction or development of the project, archeological resources are uncovered, all work shall be halted until the significance of the resources are determined. If human remains (burials) are encountered, the County Coroner (781-4513) shall be contacted immediately. The applicant may be required to provide archaeological studies and/or additional mitigation measures as required by the Califomia Environmental Quality Act if archaeological resources are found on the site." 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CANCEPT NOTEB � �' � �arru�w�ruadu�w.rtvaua��utwuur• tr � m�ia�ovwr��w�rroi�maw�J� o n ! � 9 � � � � � � iD1�IMRlxITNWiLAq�W�R1MY@INwlw LANUlCA�C w�yyyµy�pyypWyRpyn�pmqyR .�RCMITCCTYI{C �Y.VIlAIAYM�MaMYOW1OYbYYM�C1MITlb AHDILAXNIM4 rauwa�auccen�r�a�om.m�miuwu.r u�ww.wwnun nrwuuwnwe�mw�wn '.� �m�a Iurau*cmoeamx�m�ro�twnnra�r emww.Mearo w�n�wommrwa�aanw�mn �wrtwnurawmmwurartwr�rnwtow� �� . Mw11MCtW,OLYV�OL �LW � _ e� Ce�mx. nx � . �\ �II�FlIM�X�iMW1TPWIqCMMWiRI��C! R1111R // I .. . ... � 0.M�IMEOG / iiinii I . � eH¢�eCUa:r�ta . �— . �� L-1 � � oECSr.,,,. � — OEL052Wi MINUTES ATTACHMENT 1 PAGE 2 PLANNING COMMISSION JANUARY 21, 2003 Commissioner Arnold said he had no concern with the fence the applicant was proposing because it may be wise to have a fence for when the school is built. Commissioner Keen asked if the applicant was still proposing to install the fence even though it had been decided not to have any grazing. Mr. Hauck said he was not intending to install the fence in the nearfuture. Commissioner Arnold made a motion, sewnded by Commissioner Guthrie, recommending City Council approve Lot Line Adjustment 02-005 for lots 1 and 37 of Tract 2265 and adopt resolution: RESOLUTION NO. 03-1858 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL APPROVE LOT LINE ADJUSTMENT 02-005, INVOLVING LOTS 1 AND 37 OF TRACT 2265, APPLIED FOR BY STEPHEN HAUCK The motion was approved with the following roll call vote: AYES: Commissioners Arnold, Guthrie, Brown, Fowler and Vice Chair Keen NOES: None ABSENT: None The foregoing resolution was adopted this 21 st day January 2003. PUBLIC HEARING — CONDITIONAL USE PERMIT 02-009 &ADMINISTRATIVE SIGN PROGRAM CASE NO. 02-001; APPLICANT — JAMES T. WOOD; LOCATION — 1570 W. BRANCH. Staff Report prepared and presented by Kelly Heffernon, Associate Planner. Ms. Heffernon stated the proposed project is to construct a 6,000 sq. ft., single story building for the Parable Bookstore including a mezzanine for storage and a small self- serve coffee area. The Development Code requires 28 parking spaces and forty parking spaces have been proposed, but the shopping center will experience an overall net loss of available parking which may be a concern. According to the Traffic and Parking Impact Study prepared for the project, the net loss of parking is considered minimal and would not impact the overall parking demand for the Oak Park Plaza. Ms. Heffernon then referred to the revised traffic impact report from Orosz Engineering Group and stated that based on this report staff is recommending that the project be conditioned to construct the traffic signal at Camino Mercado and West Branch Street before construction can begin. Ms. Heffernon then described the proposed building materials showing a color board of the project. In reply to a question from Commissioner Fowler, Mr. Woodall, applicanYs representative, stated they would be agreeable to accept the traffic impact conditions. Commissioner Guthrie commented that the design of this building did not match the rest of the center. Mr. Woodall said this was intentional as they were looking for some diversity. MINUTES PAGE 3 PLANNING COMMISSION JANUARY 21, 2003 Commissioner Brown expressed his concern to Mr. Orosz, Traffic Engineer, on the fact that the Commission had not received the new information on the traffic impact until just before the start of the meeting. He then asked for further clarification on how the parking spaces were to be created. Mr. Orosz explained how this would be achieved. Commissioner Arnold had concern about the traffic exiting off Hwy 101 when traffic signal lights are installed and how this would be handled. Mr. Orosz said that Caltrans has been reviewing preliminary plans for this traffic signal and have concurred that it can be installed, but have not identified a need for the off ramp to be extended at this time. Commissioner Guthrie had a concern on how effective a traffic light would be at this intersection and that it may create more of a problem than it would solve. In addition he also had a concern on how the parking analysis and traffic analysis pm weekday has been used, but Sunday afternoon traffic has the biggest impact at this intersection. Commissioner Keen asked if the parking count included spaces located in the upper area of the center. He commented that these spaces were virtually useless and should not be included in the overall parking count for the Kmart center. Mr. Orosz replied that the uses and parking analysis was figured for the whole shopping center. Cindy Jones, representative from the Quarterdeck Restaurant, said that the bookstore would be compatible with their business. She would like to state that during construction the area be blocked off so as not to affect the parking for her business. In addition, she asked what the hours of operation would be and what would be served in the coffee shop? Ms. Heffernon replied that the hours of operation would be daily from 7:00 a.m. to 10:00 p.m. per the application and the coffee shop would be basically self- service with muffins or pastries available. Steven Potraz, Manager, Parable bookstore, said they anticipate this store being open daily from approximately 9:30 a.m. to 9:00 p.m. Commissioner Guthrie commented that the parking is heavily loaded on one side of the center, but it would probably work itself out and that there is adequate parking in the center. Commissioner Arnold said he was not in favor of this project and his concerns were: • That the project is too large for the site. • The impact it would have on the Quarterdeck Restaurant. • That this project would take too much away from the parking. Commissioner Fowler stated that the South County needs this type of a bookstore and with regard to the parking many conversations have taken place on being overparked and people could walk if they have to. Her concern was that the architecture did not meld in with the other buildings, but she found it acceptable. MINUTES PAGE 4 PLANNING COMMISSION JANUARY 21, 2003 Commissioner Brown stated that this was a great project. In the recommendation to City Council he would like it noted that there is a concern with the cumulative parking effects both at Brisco and Camino Mercado. He asked that the memo from Public Works dated January 21, 2003, with respect to the revised traffic impact report, be forwarded to City Council and stated that he was disappointed with the traffic engineer. He also had a concern that construction would not interfere with the Quarterdeck Restaurant and would like to make sure that it would be so conditioned. Commissioner Keen also had a concern about how the parking may affect the viability of the Quarterdeck Restaurant. He stated a traffic signal is needed and he had no problem with the Administrative Sign Program or the change in trees as recommended by the ARC. Vice Chair Keen closed the public hearing. Commissioner Brown made a motion, seconded by Commissioner Fowler, to recommend approval of the proposed project to City Council with the following conditions: 1 . Restrict the construction area to minimize impacts to adjacent businesses. 2. Update the traffic study to include revisions. 3. Inform City Council of Commission concern over the cumulative effect of traffic in this area RESOLUTION NO. 03-1859 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL ADOPT A MITIGATED NEGATIVE DECLARATION, INSTRUCT THE DIRECTOR OF ADMINISTRATIVE SERVICES TO FILE A NOTICE OF DETERMINATION, AND APPROVE CONDITIONAL USE PERMIT CASE NO. 02-009, LOCATED AT 1570 WEST BRANCH STREET, APPLIED FOR BY JAMES WOOD The motion was adopted by the following roll call vote: AYES: Commissioners Brown, Fowler, Guthrie and Vice Chair Keen NOES: Commissioner Arnold ABSENT: None The foregoing resolution was adopted this 21 st day of January 2003. NON-PUBLIC HEARING — PRE-APPLICATION REVIEW CASE NO. 02-010; APPLICANT — RICK WHEELER; LOCATION — 185 BRISCO ROAD. Staff report prepared by Ryan Foster, Assistant Planner and presented by Teresa McClish. Ms. McClish stated that the applicant has revised the original site plan to include: o� pRROYOC �A ATTACHMENT 2 hINCOflPOFiITED 9Z u � '�" MEMORANDUM « ��r ,o. �a�� * P 4��FORN� TO: ROB STRONG, DIRECTOR OF COMMUNITY DEVELOPMENT FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER RODGER OLDS, ASSOCIATE CIVIL ENGINEER �-d-�� SUBJECT: CUP 02-009, PARABLE BOOK STORE; 1570 WEST BRANCH STREET DATE: JANUARY 21, 1� DISCUSSION: The Public Works Department has reviewed the proposed project located at the southwest corner of the Oak Park Plaza shopping center near the Quarterdeck Restaurant. The applicant has submitted a traffic generation letter for Orosz Engineering Group dated November 20, 2002. Review of the letter has revealed that the trip generation data used for this letter is based on the Institute of Traffic Engineers (ITE) trip generation. Consistent with the approved Traffic Impact Study Policy revised March 12, 2002, the approved trip generation data is that from the San Diego Association of Governments (SANDAG). Based on the SANDAG trip generation, the project will contribute 42 PM peak hour trips. SANDAG allows for a 30% reduction of PM peak hour trips for this use, which would be a peak hour trip generation of 29 PM peak hour trips. 29 Peak hour trips is above the threshold of 20 peak hour trips identified by the City's Traffic Impact Study Policy for necessitation a traffic study. The Public Works Department has contacted Orosz Engineering Group, and has received a revised traffic impact report. The revised report is consistent with the City's Traffic Impact Study Policy, and is acceptable. Based on the revised report, it is our recommendation that the project be conditioned to construct the traffic signal at Camino Mercado and West Branch Street concurrently with the project. As another party is currently designing the signal, in is not required to condition the developer to design the signal at this time. However the project should be conditioned such that construction cannot begin until the design of the signal is complete and approved. ATTACHMENT 3 PARKING STUDY & ANALYSIS FOR OAK PARK PLAZA (K-MART SHOPPING CENTER) Tentative Parcel Map Application Submittal at 1570 West Branch Street Arroyo Grande, CA. 93421 PREPARED FOR: Mr. Jim Wood WOOD INVESTMENTS 580 Broadway, Suite# 117 Laguna Beach, CA. 92651 .. Prepared by: � 1 1 � 11 1 ARCHITECT � � E 5 O C I 1 T [ 5 CRAIG R.SMITH,AIA,ARCHITECT&ASSOCIATES ' 890 MONTEREY STREET,SUITE'D' City of qrroyp d►a�de SAN LUIS OBISPO,CA.83407 Community Deue�opt7lgnt Dept. �sos�saa-asaaFax(eos� eaa-as2s c-,�1 JAN 2 1998 September 19, 1997 •. �✓�S�n OE�.3o !4R? OAKPARK(K-MAR'n PLAZA PARKING ANALYSIS 12/30/97- Revision TABLE OF CONTEIYTS 1. INTRODUCTION 2. GENERAL PARKING ANALYSIS 3. CITY OF ARROYO GRANDE DEVELOPMENT CODE 4. INFORMATION SURVEY 5. EXHIBITS SITE PLAN SCHEMATIC FLOOR PLANS HOURS OF OPERATION GRAPH 6. DEVELOPMENT SCENARIO/ CONCEPTUAL STUDY WITH PARKING 7. CONCLUSIONS OAKPARK(K-MARn PLAZA PARKING ANALYSIS 12/30/97- Revision INTRODUCTION The following report is a comprehensive parking study for detertnining the scale of any future and proposed uses or the possble expansion of any existing uses.The most immediate possbility is the future development of the proposed parcel 3(refer to the tentative application and exhbit prepared by 'Latitude 33'). The process to determine the parl6ng corr�liance was to inRially perform an inventory of actual, existing, designated parking spaces. This was accomplished by a physical,on-site count of the existing number of designated(strippe�parking spaces available for use as a designated parldng space(note :existing, on-site spaces used for full time storage display were pqt considered in the total count). Once the on-site number of spaces was detertnined a calculation of required parking was performed. This is presented as an exhibit and is labeled'Oak Park(K-Mart) Plaza General Pa�lcing Analysis'. Additionaly, a survey of business hours-of-operation was dxumented for a comparison of different business use for !he overall parldng facilities. The intent of this later survey was to illustrate the total picture of parking use as it would apply over a full weekday and weekend capacity. Also attached are schematic plans of the site plan and fioor plans. This later item was also broken down to illustrate a'real situation'of each individual use of all the specific businesses. It delineates between public and private use. Although there is no distinction beriveen public and private use,with respect to the parking ordinance, it is needed to better understand the actual situation should a parking reduction applicatio�be required or requested. A possble parldng impact against example development scenario has also been included(development scenario%onceptual study,with parldng table). This expanded eacample is a commeroial use facility,or business example. This example is expressed in general tertns with the required paridng impact. Lasty,a one-day, informal,question and answer survey was conducted for very basic use-only feedback. This was not conducted under a strict survey guideline but does provide some illustration to certain major issues. These questions,with answers,are illustrated on the enclosed outline labeled ' Use-Survey►o Oak Park(K-Mart)Plaza'. This survey/report concludes wilh a conclusion summary that gives aRemative use and feedback with various possbilties to the parking and pianning impact on this shopping faciliry. OAKPARK(K-MARn PLAZA PARKING ANALYSIS 1 213 0/9 7- Revision GENERAL PARKING ANALYSIS Total required number of on-site, designated parking spaces: Buiiding/Use Gross Area Parking Total Required Percentage Use Area (S.F.) Factor Parking of Required ----------------------------------------------------------------------------------------------------------- K-Mart 89,400 Retail Sales 70,860 250 283.44 Deliv., Warehouse 18,540 250 74.16 total 357.60 63.5 % Retail (East) 10,500 250 42.00 Retaii (L.L. - South) 12,550 250 50.20 Retail (U.L: South) 12,300 250 49.20 total 141.40 25.1 % Restaurants Qtr. Deck 2,505 100 25.05 4.4 % Carl's Junior 2,925 75 39.00 7.0 % Total required parking 563.05 Roundoff (+ � >_ 0.5, - � 50.5 ) 563.00 Total number of existing, on-site, designated spaces � . 573.00 Difference (-/+) �44 sur I�us ----------------------------------...---------------------------------------------------------------------- � � m �v r D Z � � a 1570 y 2NDLEyEL 1548 a 1550 1554 7558 15fi2 75gg 1ST LEVEL D 1548 � RE7AIL SALES(EASn �� a m - � 1528 7y7q � D T � 1526 T- � m m 1524 1542 N O � 1522 1540 � � 1520 C � 1538 a � tsta a a �� ,- isie � � is3a � uia isaz isiz a� ma D tn 1510 c� �C m z y➢ o )]O -1 y D c�m a a � 0 y n x _ INOICATES RESTRM. (330S.F.)TY . w PRIVATE PRIVATE � PRIVATE PqIVATE > ¢ a - PARTITION PAq71T10N w PUBUC P�BLIC PUBLIC ? PUBLIC PARTITION a RR PUBLIC PUBLIC - N � J } 2 ¢y�_(� O Y LL W Z 2 �Z JD FQ(a7 aQ =�� N >� � ? �. � � a� o �x a m if�� Z JQ Wtll �+ j > s� 2N a'� (5N'� 's0 Of/10 �U LLS �6 �C7 - � NO7E: PRIVA7EAREn TOTAL S�UARE FT.=12,550 - INDICATES NON-PUBLIC � I USE(EMPLOYEE USE ONLY) �� i I�I RETAIL SALES (SOUTH) LOWER LEVEL � ,no _, o ' � INDICATES RESTRM. . (!30 S.F.)TVP. I PRIV � z w . j F = j PRIVATE ¢ > a ¢ a PUBLIC a a ° PRIVATE PRI"JATE PUBLIC PUBLIC PARTITION . W . � ¢ j PUBLIC N PUBLIC W N �LL '� �� W W J�� = YO `� > ju+ F3 Z�� cf? a � 6 W s y�¢ W tL(Y J yl� '. LLC a FO -~a J3 �S� V �Q j NOTE: PRIVATEAREA ! INOICATES NON-PUBLIC ' USE(EMPLOVEE USE ONLV) TOTAI SQUAflE FT.=12,300 ! i RETAIL SALES (SOUTH) UPPER LEVEL � �no _1 -0 INDICATES RESTqM. � �30 S.F.J TYP. ' PRIVATE w U Y R.R. UNDER PUBLIC CONSTRUCTION V J W F W 3 F U Q 2 U Z C7 f. YOp� U aNfA > 6WV � ,, � � i NOTE: PRIVATEAflEA TOTALS�UAREFT:10,500 �� INDICATES NON-PUBLIC USE(EMPLOVEE USE ONL1� I�I RETAIL SALES (EASTI � � � �no°=r-o^ � PUBLIC AREA 2,505 S.F. i I i i f (� QUARTERDECK � ,no _, -0 PUBLIC AREA 2,925 S.F. - i i I � �(I� CARL'S JR/GREEN BURRITO i I�I ,no =r-o � - WAREHOUSE/DELIVERY18,540S.F. - PUBLIC AREA 70,860 S.F. - (� KMART ,r�o , o . � . . . . .' , ��mmm�m�m�m�� -_---_--_--�� ,,,,,��,",,,, �!�!� ��--------��■ . . .�� --- �� „��,,,,, �� ' , '„ "�■■�■��0""'�' �'■��■��r"""' �, ��,",,,' e�� ,� ��■�■�■■�■ „��,,,,, �"��"1""1 �,��,,,,,,' �� e........... ...........��t ��■��C=========�■� .��-_--___�. ��os��.■ ------------=- ��------------�n �� ------------ -------------�� ------------- �...............�1 =--•-------•--- - - -----. . . .. ��. . . .: .: .� . . . �.. . . .. WEEKEND BUSINESS HOURS S70RE NAM� DAYS OF _ � HOWRS � - � BUSINESS � � 7A 0A 9A 10A 17A 12P 1P 2P 3P 4P SP BP 7P BP 9P tOP 11P UUApTERDECK SAT SUN THE WINE GUY SAT SUN JEWELRY PLUS � SAT FAMILY AFFAIR HAIRCU7TER5 SAT 'THE CLINICS' SAT DR. pANDY S-SMApT, OP70METR15T s a GREATER SUBURBAN MOpTAGAGE CL0.SED SAT 8 SUN PEOPLE M MO710N SAT NE7(T DAY SIGNS CLOSED SAT 6 SUN "CK' NAILS SAT SUN DON LEE HEALTY INVESTMENTS CLOSED S4T 6 SUN FAMIIY DENTISTNY CLOSED SAT 3 SUN� PAYLESS SHOE SOURCE SAT GREAT WALL S SUN KMART SAT PHAHMACY SAT GARDEN SAT S SUN CAqL'S JR/ GREEN BURp170 SUN MUTUAL OF OMAHA- THE CLINICS ADMIN. OFFICE- UNDER CONS7qUC'fION HOURS NOT POSTED � CALTRANS- P0.SSIBLEHRSeA-5P HOURSNOTPOSTm LIFETIME WELLNESS- POSSIBLE HRS BA�5P OPEN BY � JTS- APPOINTMENT NOPUBLICACESS SELECiHOURS � TELE GOLF DIRECT- HOURSNOTPOSTEp POSSIBLE HRS BA-SP OAKPARK(K-MAR�PLAZA PARKING ANALYSIS 12/30/97- Revision DEVELOPMENT SCENARIO/CONCEPTUAL STUDY, WITH PARKING : / Commercial Building � 5,000 SF (5000/250) = 20.00 required parking spaces S �L `��P}d ber of existing parking spaces potentially lost to parcel 3 development = 47 0 parking spaces Number of parking spaces added to parcei 3 development, per concept design = 18.00 parking spaces Reduction in parking required for a 5000 S.F. retail building (47 - 18 - 10 +20) _ 39 parking space reduction (or 6.9 % of required parking. Note : Ordinace allows up to a 30 % reduction) � ✓ ----- �� x _ � 3 �� ° �� y Y D -_ [� � -- --�-_ _ ____ � � ;-: D \\\(� a ��!r �i c, I + . �a I z i �i �$ � �. i � _� � � � �� -- ' .�� _ (�� i� iriiiiiiiir�uri� . _ � f� � �; ,$� _ i , -- _ �, -- - .,�° . ---- ► - i , � � � { — i i � 6� � � �� i - �� -------� ► �� ` I �� . I �� _--- --- � { __ _s°�_ .� -- -------- �� "g� �� €� € �� H�� _� ..� ��$a �9 �� g } ��e :� ��€ � � � Yi e9 � � � � E e � � �6§ ��§ C� kg � . � dC �g ,� � P a e gA� 84 �'F 6 � ,� "X 1 F� � [� p _ $� � � pS p�3 Y§ a $ � § §a e a k��e e�z� $� � 6 6� p. � � � 7 R Qz@a ¢. � � °x M s i �d 4 Ge�l Prtyln �%"� � � � � 9 OAK PANK(WMApn PLqZA � ..,^..�� A; I fn woWOem...WOM°,°m. Ane�y�ls w.new�a,au«i -` . •�>name.,u. �...�.. n c n�r e r.� e....iv , .. OAKPARK(K-MARn PLAZA PARKING ANALYSIS 12/30/97- Revision CONCLUSIONS The general parking analysis shows a surplus(10 spaces), in the existing designated parking count,as compared to the required parking analysis. This situation will exist until the proposed parcel three is development The review of the varying hours of operetion puts the overall parking bt to use at a bwer capacity over a full day,or(24) hour,operation of the entire shopping facility. This puts the total true parking capaciry at a limited,and shorter,period of use that occurs only during peak periods. Spec'rfically, lunch and dinner traffic for the on-sfte restaurants and weekend tra�c for K-mart. M example of an off hour operation is best illustrated with the Quarterdeck restaurant. This operation doesn't open until 11:00 AM and closes at 7 0:00 PM. Even though it only represents a demand of tweMy-frve(25) spaces,this gives a greater use to eariy moming businesses,or the eariier 8:00/9:00 AM to mid moming opening time of any retail business. Also, its peak lunch time use on weekdays is less then ks peak dinner time use on weekdays and weekends. Its greatest week day peak period is its dinner time behveen 4:OOPM and 6:30PM, and weekends between 5:30PM and 7:30PM. Additionally,there are some businesses that are closed on weekends with no impact on weekend parking demands. Specfically,the upper level retail office use. This represents a significant impact on weekend paridng with almost a fifty car difference. This weekend balance works significantty well due to the fact that a larger weekend demand is expected for K-Mart customers. Therefore, k appears a minor exception,or on-site parking reduction request,couid be considered as a result of off-set hours of operation over a combined weekday and weekend use. It should be noted that the maximum city allowed paticing reduction is 30°k, by ordinance,and any request for a parldng redudion,as a resuft of the future development of the new parcel 3, would be sign'rficantty less then this albwed reduction. As shown in the Development Scenario/Conceptual Study, this model example development may require a reduction of only 6.9%. This is based on a 5000 square foot, single story building designated for a commereial type use(refer to the schematic site and parking plan exhbit). OATTACHMENT 4 0 � Orosz Engln��ring Group,Inc 1627 Calzada Avenue Santa Ynez,California 93460 Phone/FAX 805-688-7874 � email oeg@quixnet.net OEG Ref 80201 January 30, 2003 Mr. Kim Hatch PULTS Associates 3450 Broad Street, Suite 105 San Luis Obispo, CA 93401 Subject: Expanded Treffic and Parking Impact Study for Oak Park Plaza Commercial Building - Arroyo Grande, California Dear Mr. Hatch: � Orosz Engineering Group, Inc (OEG) is pleased to provide you with this expanded letter report that summarizes our traffic and parking study for the subject project. We have reviewed the project site plan and the scope of work provided by the City of Arroyo Grande. We have also met with the City to review the specific needs of the following study. This expanded analysis includes level of service calculations for two intersections during the AM and PM peak hours for existing and future conditions. Introduction The proposed project consists of the construction of a 6,000 square foot (SF) commercial building plus 300 sf ineaanine and 40 parking spaces on a separate parcel within the existing Oak Park Plaza shopping center. Approximately 68 parking spaces will be removed to accommodate the building and parking areas. The change in parking with the project is a net loss of 29 spaces. The projed site is located on W. Branch Street to the east of Oak Park Boulevard and west of Camino Mercado in the City of Arroyo Grande. Projed Trip Generetion To estimate the amount of traffic that is potentially generated by the project, the San Diego Association of Governments Trip Generetors (SANDAG) reference was used. In this reference, there are trip rates for a variety of land uses. Based on the description and location of the proposed project, the best fit for a trip rate is the Community Shopping Center rate. The individual trip rates for daily and PM peak hour time frames are 70 ADT per 1000 square feet for the daily rate with 3% for the AM peak hour rate and 10% for the PM peak hour rate. Both of these rates are in terms of trips per 1,000 square feet of building. Based on these trip retes, the proposed project would be expected to add 441 ADT with 13 AM peak hour and 44 PM peak hour trips to the shopping center. The SANDAG reference indicates that 30% of the potential trips generated during the PM peak hour will come from existing traffic on adjacent streets. In other words, 30% of the project traffic will come from existing traffic already on the surrounding road system. Mr. Kim Hatch January 30, 2003 , Page 2 For traffic impact assessment purposes, the amount of additional peak hour trips associated with this project has not been reduced based on the location of the two intersections being analyzed —West Brench Street at Oak Park Boulevard (signalized) and at Camino Mercado (unsignalized). This provides for a conservative analysis. Based on a 60/40 trip distribution on West Branch Street, the additional project treffic was added to existing and future traffic conditions. Existina Conditions Impact Analysis Existing AM and PM peak hour intersection operations were documented as a reference point for evaluating the potential impacts of the proposed project. Once the existing intersection operation was known, the proposed project traffic was added and the intersection operetion recalculated. The resulting levels of service for existing conditions are summarized in Table 1. The existing peak hour traffic data was obtained by the City from the Los Robles Del Mar EIR. The data used was provided by Higgins Associates in March of 2000. The existing intersection operation was calculated using the City approved Highway Capacity Manual procedures. Tabie 1 Existing Conditions Level of Service Analysis AM Peak Hour PM Peak Hour Location Existin Plus Pro'ect Existin Plus Pro�ect W. Branch at Oak Park Bivd 17.4 sec LOS B 17.4 sec LOS B 23.4 sec LOS C 23.7 sec LOS C si nalized W. Branch at Camino Mercado 113 sec LOS B 11.3 sec LOS B 38.1 sec LOS E 44.8 sec LOS E unsi nalized The analysis of project impact on existing AM Peak Hour intersection operation does not change the existing levels of service which are operating at LOS C or better. As such, the project would not have a significant impact on the adjacent street system. During the PM peak hour, the intersection of W. Branch and Camino Mercado currently operetes at an unacceptable level of service. The project would exacerbate this condition. However, the poor operetion of this intersection has been identified for sometime and previous project approvals in the City of Arroyo Grande have been required to construct a tra�c signal at this location. Caltrans has already deemed that the intersection does meet warrants for the installation of a traffic signal. The design of the traffic signal is presently being prepared for review by the City of Arroyo Grande and Caltrans. Construction could be completed as soon as the summer of 2003. With the intersection controlled by traffic signals, the overell intersection operation would be within acceptable limits. Future Conditions Im�act Analvsis To form a basis for future analysis, treffic volumes from future developments recently approved, constructed or are pending review by the City of Arroyo Grende were added to existing treffic conditions. The City of Arroyo Grande provided the list of cumulative projects that are to be considered in this analysis. The list of projects considered in this future analysis _____ _ Mr. Kim Hatch January 30, 2003 Page 3 is attached to the rear of this report. The future treffic data used in the Los Robles Del Mar EIR was supplemented with additionai treffic from five recent City of Arroyo Grande projects. The future intersection operation was calculated using the City approved Highway Capacity Manual procedures. Once the base future intersection operetion was known, the proposed project treffic was added and the intersection operation recalculated. The resulting leveis of service for future conditions are summarized in Table 2. Table Z Future Conditions Level of Service Analysis AM Peak Hour PM Peak Hour Location Existin Plus Pro'ect Existin Pius Pro'ect W. Branch at Oak Park Blvd 18.6 sec LOS B 18.6 sec LOS B 25.9 sec LOS C 26.2 sec LOS C Si nalized W. Branch at Camino Mercado 17.3 sec LOS C 17.6 sec LOS C LOS F LOS F unsi nalized The analysis of project impact on Future AM Peak Hour intersection operation does not change the existing levels of service which are operating at LOS C or better. As such, the project would not have a significant impact on the adjacent street system. During the PM peak hour, the intersection of W. Branch and Camino Mercado is forecast to operate at an unacceptable level of service. The project would exacerbate this condition. As previously noted, the need to signalize this intersection has been identified and has been a condition of approval for several other area projects. With the intersection controlled by traffic signals, the overall intersection operation would be within acceptable limits. Parking Impacts To construct the proposed project, a total of 69 existing parking spaces would be removed from the projed parcel within the overall shopping center. The proposed project will construct 40 parking spaces on the subject parcel. The City of Arroyo Grande normally would require 25 spaces to be provided with a building of this size and use. The Urban Land Institute (ULI) has a recommendation of a peak parking demand of 3.8 spaces per 1,000 square feet of building at 1 PM on weekdays and 4.0 spaces per 1,000 square feet on a Saturday afternoon. The project proposes to provide 40 spaces and would be consistent with the City parking requirements and those recommended by ULI. The projed would still result in a net reduction of the overail shopping center parking by 29 spaces. The previous approval of the shopping center noted a surplus of 10 spaces over the City's parking requirements. Therefore, with this proposed project, the overall center would be 19 spaces short of the City's parking requirements. During a site visit, OEG observed a farmers market/swap meet occurring in the eastern end of the shopping center parking lot at the noon hour during the week. The activity utilized approximately 50-60 spaces. We observed over 100 Mr. Kim Hatch January 30, 2003 Page 4 vacant parking spaces within the center during this activity. Therefore, with the net loss of parking that would result with this project, the shopping center would still provide adequate parking to meet the needs of the uses within the shopping center and the proposed project. Summarv The proposed project is expected to add up to 44 PM peak hour trips to the surrounding road system. The project would not create a significant impact to the surrounding intersections during the AM peak hour. During the PM peak hour, the existing and future level of service baseline conditions at the West Branch and Camino Mercado intersection are unacceptable by City standards. The project would add to these poor operating conditions. The traffic signal presently being designed for this intersection would improve the operation of the intersection to acceptable limits. The operation of the intersection of Oak Park Boulevard and West Branch would continue to operate within acceptable limits with and without the addition of project traffic during the existing and future traffic conditions. The parking supply for the project will meet the minimum requirements set forth by the City of Arroyo Grande. While the project would result in a net loss of parking, a su�cient parking supply would remain within the shopping center with the proposed project. Recommendations Based on the potential impacts identified in this report, the following recommendations are made. 1. The project developer should pay the standard Public Works Traffic Impact fees. 2. Prior to occupancy of the project, the traffic signal at the intersection of Camino Mercado and West Branch Street shall be operational. Should you have any questions, feel free to contact us. OEG, Inc. would like to thank you for the opportunity to meet your needs on this exciting project. Sincerely, Ste�A. Orosz, P. Orosz Engineering Group, Inc. 00 o �GP J �� m SITE �� 0 � ° m Liss �� s J I l� �--;�4 ST J � � �56� WEST BRANCH 46�} 754� � ' � � r NoM o � � � � <o � ryN M r7 .- Y � a �� a Y Q O EXISTING � AM PEAK HOUR •=� TRAFFIC VOUMES � PARABLE — OAK PARK PLAZA Orosz Engineering Group, Inc. 80201 8D201ex1.dwg N.T.S. � _ _ _ 0 > �'P� m �� SITE �� e J�� L22� N N2 LN M �82 ST � � � �3 O � `-350 VyEST BRANCH 24�! ��33 -� + 395—� � N �i � NpM� N�r Y K a 101 Y Q O EXISTING � PM PEAK HOUR •=� TRAFFIC VOUMES � PARABLE - OAK PARK PLAZA Orosz Engineering Group, Inc. 80201 EX-2.dw9 N.T.S. 2 0 j GPO m �� SITE ��° c.�� oo ,n -- � \� ° ` 0 0� ��5 \� � ° ° `�/0 J ! � i-2i6 J � �4i„ ST J l �- �o o'� � � r W. BRAN�H �/0�} oo � 4�"—' %'� ' t r °o'.�, � °°o Y � a 101 Y Q O LEGEND PROJECT � PEAK HOUR •=� TRAFFIC VOUMES � XX/W AM/PM HOUR PARABLE - OAK PARK PLAZA Orosz Engineering G.roup, Inc. 80201 EX-3.dwg N.T.S. � 00 ° GP m �F,� SITE �,�° �� M� �iss � �� 2� J � � i---;99 ST � � � �55j � t �— WEST BRANCH 77�! � } � � N NOtiq� N^/� Y � Q a 101 Y Q O CUMULATIVE •�� AM PEAK HOUR � TRAFFIC VOUMES � � PARABLE — OAK PARK PLAZA Orosz Engineering Group, Inc. 80201 EX-4.dwg N.T.S. q- O o GP� m �� SITE .�� J �N L26� �� L �8 � �523 S� J l �- �=263 � } WEST BRANCH 38�} � 699� � / � �� NOM� N�� N �t e} t Y � a 101 Y Q O CUMULATIVE � PM PEAK HOUR •�� TRAFFIC VOUMES � � PARABLE — OAK PARK PLAZA Orosz Engineering Group, Inc. 80201 EX-5.dwg N.T.S. � ' @ CITY OF ARROYO GRANDE�UMULATIVE PROJ�CT LIST i ? UPOATED 11/15/02 .. �_ :_ ..- - - . , b � '� '� 'Imf � • � � ' �. : .P�. � J G' iL _ +' � i' � - isa .� . . . . a. . n ' . _ _ !�r ... 6 ...r. ...� . e �s . '� w i�� . . I � ' . �..�. Tiact 2260 Berty Gardere Sinple-Famlly Duretlnp 1�S� Undex Constn�cfion 125 SFD Gra�M&Courtlend 1 yr. .___ _ 3i fdFO ArF� . � irsG 2240(Zaddie Bunker TnisQ Shgle-FamiyDunelling 9 Untts UMer ConsVUCliun- 0 A10 S.EIm t yr. Trecf 2207-V'�sta DeI Mar Singla�Farciy Du�elling 38 llniLa Urda Gonstructlon 8 Orchaid Ave. 0.5 yr�. . � Ranfio G�anda PeAc Paroel Map Singlo-Family Owetlng 3 Unlls Apprnved D ,kanes Way DS yrs. i �+ - Rancho G2Me Pa�k PaAc &6 Acres App�oved - .fymes Way O5 yrs. ? �� All bWWin9s � w Five CINes Center(Phasa II} �i(53,530 SFJ.Ofice(4.000 g7,041 SF ��«°°d ezteyt 26,d97 SF Wesl Branch S6eet 0-5 C a SF)and Rectaurant(9,111 SF) Bu13�g T(3B4O00 I �' . j p 1 (� CUP 98373{Kenrtedy) Heallo Gub ±9,000 SF T��ry - Oak PattlJames Way - Occ� a�y _ � � � CI.P 98572{Sheppel) �. . . Office 7 7,335 SF linder ConsSUCnon - b60 pak Pa�h 1 Yr. � � Tcad 2328(5 8 S Hones) SingO�Famlty�aell'ng 26 UnitS Apprt�ved 0 1189 E�Caminu 0.5yrs. RenchoGrarqe(FiighlarMs) Singk-FamilyU�dliig A87UYts Und�CansUUCfon 4B0 .IarnesWay 45y�s. CUP 99012(DeBlauw� 0f6ce 78,919 SF Approvetl - 1068 GranA 1 yr. Miencfed CUP 99-0Ot(CareyJamesj Aofasaonal OfAoe BWIAinp 2,3005F UnderConsFucion - 736 Bridge 45 yB. ParcelMaD� SnglsFamiyDv.e(ling 4lhsls Approved 0 S.AlpirieSL a5yrs. l"fMOf-0Ot(C2stleradcDeveluprnent7 Snglo-FemllyDndling 35Uni1s ELRPendi1g - LaCanadal.lamesWay - Cnns4utfed dad r � CUP 4�i-009(Kn6o) . Olfice 7,690 SF . d - Camino hlercatb - � �� __ _ � � - -CUP 00478(LOn{R) Commeicial 24.992 SF Appioved � �400 Ea�t GreM 45 y�s. ; � � O CUP 01-�em(Central Coast waal Estate Senior Haisin9 86 Unis Appmred 0 579 Camino Mercado 45 yis CUP U1-G05(gheppel) QR�ce 25.0pp SF ApProved - 8&!Oak Park 0-5 yrs - r CUP O7 909[ferry Fawler� Betl 8 Breakfast Corn•exsWn 3 UnlS Appto�d - 212 Miler Stmet - � m __ ——_ _ .._ _ — . i �n Cl1P 0'I-Dt3(Calvd'yChapel) Churd�E�ryansion 22,38fi SF ADWV�W - 1133 Napfa Stree[ � .� — _ 48,879 SF � m CL1P 01-014(Pasms) Commer[ial&Senlor Nouting �p8 Un»s APPro� - 1524 8 1542 Grxid - i m � � CUP 99-013(Wh6e 8 Cod) " OIFCe 24,30D SF qppro�¢tl _ W.Brandi$Carnlno 0-5 m. I N _ . _ A1EfC2A0 � ti CVP Ot{A1{Creekside Ceoter) Refai S Offce 37,000 SF Elft Pentling - E.8ranch 3tree1 0-5 yrs. i m PUD 42-001 (Ea�t VlMage Plaza} M1fxed Use-Dt6ce&Resider�ial �0 Lots Pending � E.B�anch Street 05 yrs. � pRROYp ° �� ATTACHMENT 5 � INCOflPORA�ED y2 � o m CITY OF ARROYO GRANDE * ""' ,°. ,", * " INITIAL STUDY " c,�/FORN�P 1. Project Title: Conditional Use Permit Case No. 02-009 2. Lead Agency Name & Address: City of Arroyo Grande P.O. Box 550/214 E. Branch Street Arroyo Grande, CA 93421 ' 3. Contact Person & Phone #: Kelly Heffernon, Associate Planner (8051473-5420 4. Project Location: 1570 West Branch Street East Grand Avenue Arroyo Grande, CA 93420 � � � � / _ — �� _— , _ � � _ ,� (� _ .— ,��"��' `,\ \.� �r �`-.��\\ ��\ / . � y17}J T \\\\\\ \`/ - �� 1 / /.` �@ ��\.-�\� ! � 1 �C�( \5�� .�� ' \��.\' � 5. Project Sponsor's Name & Address: Aoolicant: Representative: James T. Wood Pults & Assoc.- Kim Hatch 580 Broadway, Ste. 214 3450 Broad St., Ste. 106 Laguna Beach, CA 92651 San Luis Obispo, CA 93401 (949) 497-8580 (805) 541-5604 6. General Plan Designation: Regional Commercial (RC) 7. Zoning: p.D. 1 .1 (Oak Park Acres Planned Development) 8. Project Description: The proposed project is to construct a 6,000 square foot commercial building for the Parable Bookstore. The property is currently being utilized as parking for the K-Mart Shopping Center. The total site area is 20,007 square feet. 9. Other Agencies whose approval is required (and permits needed►: None. - 1 - DETERMINATION On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. X I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. 1 find that the proposal MAY have a significant effectls) on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a "potentially significant impacY' or "potentially significant unless mitigated". An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. i��'� /�z�D3 Signa e Date ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is �a "POTENTIALLY SIGNIFICANT IMPACT" or "POTENTIALLY IS SIGNIFICANT UNLESS MITIGATED", as indicated by the checklist on the following pages. o Land Use and Planning o Biological Resources o Public Services o Population and Housing o Energy and Mineral Resources . o Utilities and Service Systems o Geophysical o Hazards o Aesthetics •Water • Noise • Cultural Resources •Air Quality o Mandatory Findings of Significance o Recreation �Transportation/Circulation EVALUATION OF ENVIRONMENTAL IMPACTS: 1. A brief explanation is iequired for all answers ezcept "No lmpact" answers that are adequately supported by the information sources a lead agency cites in the parentheses fol%wing each question. A "No Impact" question is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zonel. A "No Impact" answer should be explained where it is based on project specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a projecrispecific screaning analysisl. 2. All answers must take account of the whole action involved, including off-site as well as on-site, cumulative as well as project- level, indirect as well as direct, and construction as well as operations impacts. 3. "Potentially Significant Impact" is appropriate if an effect is significant or potentially significant, or is the lead agency lacks information to make a finding of insignificance. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is.required. 4. "Potentially Significant Unless Mitigated" applies where the incorporetion of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less than Significant Impact." The lead agency must describe the mitigation measures and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier � Analyses", may be cross referenced.) 5. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 150631c11311D�. Earlier analyses are discussed in Section XVII at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., generel plans, zoning ordinancesl. A Source List should be attached and other sources used or individuals should be cited in the discussion. - Z - aorenunuy Potentia/ty Significanf Less Than Issues(and Supporting Information Sourcesl: Significent Un/ess Sigmlicant No /mpect Mifigated /mpact /mpect I. LAND USE AND PLANNING. Would ihe proposa/.• a) Conflict with generel plan designation or zoning? Isource �Is1: 1,2,3,4) X b) Conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the project? Isource �Isl: 1,6) X cl Affect agriculturel resources or operations (e.g., impacts to soils or farmlands, or impacts from incompatible land usesl? Isource klsl: 111 X d) Disrupt or divide the physical arrangement of an ' established community (including a low-income or ��. minority communityl? (source #Isl: 2,4,11) X II. POPULATION AND HOUSING: Wou/d the proposa/.• a) Cumulatively exceed official regional or local population projections? (source #Isl: 1,5,9) X b) Induce substantial growth in an area either directly or indirectly (e.g., through projects in an undeveloped area or extansion of major infrastructurel7 . Isource #Isl: 9,101 X c) Displace existing housing, especially affordable housing? . (source#Is1: 9,10,11) X III. GEOPHYSICAL: Wou/d the propasa/resuk in or expose peop/e to potentia/impacts invo/ving: al Seismicity: fault rupturel Isource #Isl: 5,6) X b) Seismicity: ground shaking or liquefactionl Isource �llsl: 5,61 X cl Seismicity: seiche or tsunami? (saurce #Isl: 5,6) X d) Landslides or mudslides7 (source #Isl: 5,6) X e) Erosion, changes in topography or unstable soils conditions from excavation, grading or fill? X Isource #Isl: 101 f) Subsidence of land? (source #Isl: 5,61 X g) Expansive soils? (source #Isl: 5,6) X h) Unique geologic or physical features? (source #Is1: 5,6,10,11) X IV. WATER: Wou/d the proposa/resuk in: al Changes in absorption rates, dreinage patterns, or the X rete and amount of surface runoff? (source#Isl: 10) b) Exposure to people or property to water related hazards such as flooding7 (source #Isl: 8) X c) Discharge into surface waters or other alteration of surface water quality (e.g., tempereture, dissolved oxygen or turbidity? (source #Isl: 9) X d) Changes in the amount of surface water in any water body? (source �Is1: 9, 101 X - 3 - Pofentia/ty � Potentia/ty Significant Less Then Issues (and Supporting Information Sourcesl: Significant Un/ess Significant No � /mpsct Mitigated /mpact lmpecf e) Changes in currents, or the course or direction of water movements? (source #Isl: 9, 10) X f) Change in the quantity of ground waters, either through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations? X Isource#Isl: 9, 101 g) Altered direction or rete of flow of groundwater? (source #Isl: 9, 101 X h) Impacts to groundwater quality? (source #Isl: 9,101 X il Substantial reduction in the amount of water otherwise available for public water supplies? (source#Isl: 61 X V. AIR QUALITY: Wou/d the propose% al Violate any air quality standard or contribute to an existing or projected air quality violation? X Isource #Isl: 7, 131 b) Expose sensitive receptors to pollutants? Isource#Is1: 10, 111 X c) Alter air movement, moisture, or temperature, or cause any change in climate? (source t11s1: 9) X d) Create objectionable odors7 (source#Is1: 9,10) X � VI. TRANSPORTATION/CIRCULATION. Would the pioposal result in: al Increased vehicle trips or traffic congestion? (source X #�sl: 131 b) Hazards to safety from design features (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipmentlt (source #Isl: 9, 10) X c) Inadequate emergency access or access to nearby sites? Isource #Isl: 9, 101 X d) Insufficient parking capacity on-site or off-site? (source #Isl: 3, 9, 10) X e) Hazards or barriers for pedestrians or bicyclists7 (source #Isl: 9, 101 X f1 Conflicts with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle rackslt Isource AIs1: 9, 101 X VII. BIOLOGICAL RESOURCES. Would the p�oposal result in impacts to: a1 Endangered, threatened or rare species or their habitats (including but not limited to plants, fish, insects, animals, and birds? (source #Isl: 61 X b) Locally designatad species (e.g., heritage treesl? Isource #Isl: 10, 111 X c) Locally designated natural communities (e.g., oak forest, coastal habitatl? (source #Isl: 10, 11) X d) Wetland habitat (e.g., marsh, riparian and vernal pooll? Isource #Isl: 111 X e) Wildlife dispersal or migretion corridors? Isource#Isl: 111 X - 4 - VIII.ENERGY AND MINERAL RESOURCES. Would fhe pioposal.• a) Conflict with adopted energy conservation plans? ��. Isource �Isl: 1, 61 X b) Use non-renewable resources in a wasteful and ' inefficieni manner? (source Nlsl: 9, 10) x ; IX. HAZARDS. Would the proposal involve: '�. a) A risk of accidental explosion or release of hazardous substances (including, but not limited to: oil, pesticides, . chemicals or rediation? Isource#�s1: 9) X b) Possible interference with an emergency response plan � or emergency evacuation plan? (source#Isl: 9, 10) X c) The creation of any health hazard or potential health hazard? Isource #Isl: 9, 10) X d) Exposure of people to existing sources of potential health hazards? (source#�s1: 9,10,11) X e) Increased fire hazard in areas with flammable brush, grass, or trees? (source#Isl: 10, 11� X X. NOISE. Would the pioposal resuk in: a) Increases in existing noise levels? Isource #Isl: 1, 9) X b) Exposure of people to severe noise levels? Isource#Isl: 9, 101 X XI. PUBLIC SERVICES. Would the proposal have an effect upon, or result in a need ior new or altered govemment services in any of the fol%wing areas: a� Fire Protection? Isource #Is�: 61 X b) Police Protection? Isource #Isl: 6) X cl Schools? Isource NIs1: 61 X d) Maintenance of public facilities, including roads, sewer system? X Isource lllsl: 6) el Other governmental services? Isource#Isl: 61 X XII. UTILITIES AND SERVICE SYSTEMS. Wou/d the proposal resuh in a need foi new systems, or substantial alteiations to the fol%wing utilities: a) Power or natural gas? Isource#Isl: 9, 10) X b) Communications systems? (source #Isl: 9, 10) X c) Local or regional water treatment or distribution facilities? (source#Is1: 6) X d) Storm water drainage? (source #Isl: 6) X e) Solid waste disposal7 Isource#�s1: 6) X XIII.AESTHETICS. Would the proposah. a) Aftect a scenic vista or scenic highway? (source #Isl: 1, 10, 171 X b) Have a demonstreble negative aesthetic effect? Isource�IIs1: 9, 10, 111 X c) Create light or glare? (source #Isl: 9,10) X - 5 - XIV. CULTURAL RESOURCES. Would ihe proposah. a) Disturb paleontological resources? (source#�sl: 6, 11) X bl Disturb archaeological resources Isource #Isl: 6, 111 X c) Affect historical resources7 (source #Is1: 6, 11) � X d) Have the potential to cause a physical change which would atfect unique ethnic cultural values? (source /llsl: � 11) X e) Restrict existing religious or sacred uses within the . potential impact area? (source �Isl: 10, 11) X XV. RECREATION. Would the proposak a) Increase the demand for neighborhood or regional parks or other recreational facilities? Isource#Is1: 1, 3) X b) Affect existing recreational opportunities? Isource #Isl: 1, 51 X XVI. MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlifa species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or . endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? X b) Does the project have the potential to achieve short- term, to the disadvantage of long-term, environmental goals? X c) Does the project have impacts that are individually limited, but cumulatively considereble7 ("Cumulatively considereble" means that the incremental effects of a project are considereble when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future prqects.) X d) Does the project have environmental effects that will cause substantial adverse effects on human beings, either directly or indirectly? X XVII. EARLIER ANALYSES. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 150631c11311D1. In this case, a discussion should identify the following on attached sheats: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed by earlier documents. c) Mhigation Measures. For effects that are "potentially significant" or "potentially significant unless mitigated", describe the mitigation measuras which were incorporated or refined from the earlier document and the extent to which they address site-specific conditions for the project. Authori[y: Public Resovrcea Cotle Sectiona 21083 enE 21087. Reference: Pvblic Resources Cotle Sectiona 210801c1. 21080.1, 21080.3, 21082.1,21083, 21083.3, 21093, 21094, 21151; Suntlstrom v. County of Mentlocino, 202 Cal. ApP� 34 29fi 119881;LeonoH v.Monferay BoaiC o{Supervisors,22t Cal.App.3tl 133]�19901. - 6 - SOURCE LIST: 1 . City of Arroyo Grande General Plan 2. City of Arroyo Grande General Plan Land Use Map 3. City of Arroyo Grande Development Code 4. City of Arroyo Grande Zoning Map 5. City of Arroyo Grande Existing Setting and Community Issues Report 6. City of Arroyo Grande General Plan EIR; Sewer Master Plan 7. Air Pollution Control District Clean Air Plan 8. FEMA - Flood Insurance Rate Map 9. Project Description 10. Project Plans 11 . Site Inspection 12. Ordinance 431 C. S. 13. Institute of Traffic Engineers (ITE) Trip Generation Manual ENVIRONMENTAL SETTING: The project site is located within the Oak Park Plaza and is currently used for parking. There are five (5) parcels that comprise the Oak Park Plaza. The center is roughly 130,180 square feet in size and consists of K-Mart, a two-story retail/office building, and two (2) freestanding restaurants (the Quarterdeck and Carl's Jr.►. Surrounding the shopping center are condominiums to the north, retail commercial development to the east, Highway 101 to the south, and restaurants and a motel to the west. The site is flat, paved, and includes some commercial landscaping in the parking medians. PROJECT DESCRIPTION The applicant proposes to construct a 6,000 square foot, single-story retail building with a 300 square foot mezzanine for storage on a 20,007 square foot lot located in an existing shopping center. Also proposed is a 225 square foot self-serve coffee area placed towards the back of the building. Although the Development Code requires 28 parking spaces and the project is providing 40 spaces, the shopping center will experience a net deficit of 19 parking spaces. The finished grades around the proposed building will connect with the existing grades of the parking lot, maintaining the current drainage pattern and access to existing and proposed parking spaces. All utilities needed for the proposed building can be accessed on site. One Magnolia tree will be removed with development of the project and 8 trees will be planted as indicated in the preliminary landscape plan. EXpLANATIONS TO INITIAL STUDY CHECKLIST: IV. WATER Development of the proposed project would require water for both domestic use and landscape irrigation. The water consumption by this project would further reduce the City's supply of available water. This impact could be mitigated using water conserving designs, fixtures and landscaping and the development and implementation of an individual water program to neutralize water use. - 7 - Analysis of Significance: Potentially significant unless mitigated. Mitigation Measures: 1. The applicant shall complete measures to neutralize the estimated increase in water demand created by the project by either: Implement an individual water program that utilizes fixtures and designs that minimize water usage. The calculations shall be submitted to the Director of Public Works for review and approval. The proposed individual water program shall be submitted to the City for approval prior to implementation; or, Pay an in lieu fee. Monitoring: Review of individual water program or payment of the in lieu fee Responsible Department: Public Works Department Timeframe: Prior to issuance of building permit 2. All new construction shall utilize fixtures and designs that minimize water usage. Such fixtures shall include, but are not limited to, water saving toilets, instant water heaters and hot water recirculating systems. Water conserving designs and fixtures shall be installed prior to final occupancy. Monitoring: Review of building plans Responsible Department: Building and Fire Department Timeframe: Prior to issuance of building permit 3. All landscaping shall be consistent with water conservation practices including the use of drought tolerant landscaping, drip irrigation, and mulch. To the greatest extent possible, lawn areas and areas requiring spray irrigation shall be minimized. Monitoring: Review of landscaping and irrigation plans Responsible Department: Parks and Recreation Department Timeframe: Prior to issuance of building permit V. AIR QUALITY Grading and site preparation would result in the generation of dust and contribute to PM,o in the area. Dust generated by the development activities shall be kept to a minimum with a goal of retaining dust on the site. The dust control measures listed below shall be followed during construction of the project, and shall be shown on grading and building plans: Analysis of Significance: Potentially significant unless mitigated. Mitigation Measures: 4. During construction, water trucks or sprinkler systems shall be used to keep all areas of vehicle movement damp enough to prevent dust from leaving the site. At a minimum, this would include wetting down such areas in the later morning and after work is completed for the day and whenever wind exceeds 15 miles per hour. - $ - 5. Soil stockpiled for more than two days shall be covered, kept moist, or treated with soil binders to prevent dust generation. 6. Permanent dust control measures identified in the revegetation and landscape plans should be implemented as soon as possible following completion of any soil disturbing activities. 7. Exposed ground areas that are planned to be reworked at dates greater than one month after initial grading should be sown with fast-germinating native grass seed and watered until vegetation is established. 8. All vehicles hauling dirt, sand, soil, or other loose materials are to be covered or should maintain at least two feet of freeboard (minimum vertical distance between top of load and top of trailer) in accordance with CVC Section 231 14. 9. Install wheel washers where vehicles enter and exit unpaved roads onto streets, or wash off trucks and equipment leaving the site. 10. Sweep streets at the end of each day if visible soil material is carried onto adjacent paved roads. Water sweepers with reclaimed water should be used where feasible. Monitoring: Review of grading and building plans and site inspections Responsible Departments: The Public Works and Building and Fire Departments shall inspect plans and spot check in the field Timeframe: Prior to issuance of grading permit and during construction Operation of the project would also expected to add approximately 270 new daily vehicle trips, contributing to cumulative air quality impacts. Emissions from the trips generated would produce less than 10 Ibs./day of pollutants. Based on the San Luis Obispo County Air Pollution Control District (SLO APCD) emission thresholds, the proposed project would not have a significant adverse impact on air quality. Analysis of Significance: Less than significant. VI. TRAFFIC The proposed project is estimated to add 270 average daily trips (ADT) with 24 P.M. peak hour trips based on the Traffic and Impact Study conducted by Orosz Engineering Group, dated November 20, 2002. The study also states that the type of development proposed in a shopping center environment is expected to draw up to 34% from existing traffic steams during the peak hours. Therefore, the amount of additional P.M. peak hour trips associated with this project would more accurately be 16, with 8 inbound and 8 outbound trips. The site ingress/egress is onto West Branch Street, designated as an arterial street in the City's Circulation Element. The increase in vehicle trips is not anticipated to have a significant impact on existing levels of service on West Branch Street. However, to offset the cumulative traffic added from the project, the applicant shall pay the City's Traffic and Signalization Impact fee (based on the adopted fee at the time of building permit issuancel. Analysis of Significance: Potentially significant unless mitigated. - 9 - Mitigation Measure: 11. The applicant shall pay the City's Traffic and Signalization Impact fees prior to issuance of building permit. Monitoring: The applicant shall pay the fees Responsible Department: Public Works Department Timefreme: Prior to issuance of building permit A total of 69 spaces will be removed from the project site and 40 spaces will be constructed, leaving a net deficit of 29 spaces for the shopping center. Based on a Traffic and Parking Impact Study for the Oak Park Plaza prepared in 1997 to address shared parking and peak our trip generation impacts of developing this property and the Traffic and Parking Impact Study mentioned above, parking in the shopping center would not be impacted below acceptable levels with development of the site. The applicant is requesting an overall parking reduction of 3.4% based on these conclusions, and the Development Code allows up to a 30% decrease. for any given shared parking situation. The City has not approved any other parking reductions for the Oak Park Plaza. Analysis of Significance: Less than significant. X. NOISE Existing noise levels would be increased temporarily during the construction phase of this project. Noise resulting from construction activities will be short-term, and is subject to the City's Noise Ordinance. Analysis of Significance: Potentially significant unless mitigated Mitigation Measures: 12. All construction equipment shall be provided with well-maintained, functional mufflers to limit noise. 13. All construction activities shall comply with the time limits specified by the Arroyo Grande Municipal Code. 14. To the greatest extent possible, grading and/or excavation operations at portions of the site bordering developed areas should occur during the middle of the day to minimize the potential for disturbance of neighboring noise sensitive uses. Monitoring: Notes shall be placed on the construction plans referencing the above measures. Responsible Department: Public Works Department Timefreme: During construction XI. PUBLIC SERVICES The proposed development is consistent with the 2001 General Plan designation for the site. Adequate fire and police services exist in the community to serve the project. Analysis of Significance: Less than significant. - 70 - XIV. ARCHAEOLOGY The proposed project is not located in an area that has been identified as a known site for cultural resources. The project site has been graded and developed and is highly unlikely that any cultural resources are present on the site. As a precaution, however, if during construction excavation, any buried or isolated prehistoric cultural materials or historic features are unearthed, work in that area shall halt until a qualified archaeologist can examine them and appropriate recommendations made as outlined in CEQA. In such an event, the Community Development Department and/or the Public Works Department of the City of Arroyo Grande should be contacted. Analysis of Significance: Potentially significant unless mitigated Mitigation Measure: 15. The following note shall be placed on the grading and improvement plans for the project: "In the event that during grading, construction or development of the project, and archeological resources are uncovered, all work shall be halted until the City has reviewed the resources for their significance. If human remains (burials) are encountered, the County Coroner (781-4513) shall be contacted immediately. The applicant may be required to provide archaeological studies and/or mitigation measures." Monitoring: Construction plans shall be reviewed prior to issuance of a grading permit to ensure the note is in place. Responsible Department: Public Works Department Timeframe: Prior to issuance of grading permit _ �� _ I i 9.b. CITY OF ARROYO CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Pubiic Hearing will be held by the City Council of the City of Arroyo Grande on the following item: APPLICANT: City of Arroyo Grande LOCATION: Citywide PROPOSAL: The City Council is requested to provide final approval of proposed projects to be funded with the City's allocation of Community Development Block Grant (CDBG) funds for Fiscal Year 2002-03. The City of Arroyo Grande is a participant with the County of San Luis Obispo and other cities therein as an "Urban County" under the Federal Department of Housing and Community Development Block Grant Program. ENVIRONMENTAL DETERMINATION: Categorically Exempt REPRESENTATIVE: Teresa McClish, Associate Planner In compliance with the California Environmental Quality Act (CEQAI, it has been determined pursuani to Section 150611b1(1) of the CEQA Guidelines that the activity is not a project as determined in Section 15378. Any person affected or concerned by this proposal may submit written comments to the Administrative Services Department before the City Councit hearing, or appear and be heard in support of or opposition to the project. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours 18:00 a.m. to 5:00 p.m.l. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Date and Time of Hearing: Tuesday, February 25, 2003 at 7:00 P.M. Place of Hearing: Arroyo Grande City Council Chambers 215 E. Branch Street � Arroyo Grande, California 93420 �,C�� (/�� -E__- Kelly W tmoYe, Director of Administrative Services/ Deputy City Clerk Publish 1T, Friday, February 14, 2003 9.b. � PRROy� � C9 FINCOxPOR�TEO 92 Cl r�n *��Y '�� " * MEMORANDUM 4��FORN�P To: cinr couNCi� FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR BY: TERESA MCCLISH, ASSOCIATE PLANNER�v SUBJECT: APPROVAL OF PROGRAM YEAR 2003 COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS (CDBG) DATE: FEBRUARY 25, 2003 RECOMMENDATION: It is recommended the City Council adopt the attached Resolutions: 1) approving projects to be funded with the City's allocation of Program Year 2003 CDBG funds; and 2) recommending the County Board of Supervisors approve an amendment to the Consolidated Plan reallocating a portion of Program Year 2002 CDBG funds for the City Hall ADA upgrade project to priority ADA upgrades at other public facilities. FISCAL IMPACT: The County has estimated that approximately $140,299 in CDBG funds will be available to the City in the fall of 2003, nearly $10,000 less than previous years. The precise amount of the allocation will not be determined until later this year, and recommended funding may have to be adjusted at that time. The total amount of requested funding is $326,660. The City had included program funds for Program Administration and Capacity Building Activities. PaRicipation in the federal CDBG Program has involved and will continue to demand a commitment of staff resources. Utilizing CDBG funds avoids adverse impacts on the City's General Fund. DISCUSSION: Recommended Proiects for Proaram Year 2003 Fundin9 On July 15, 2002 the City Council approved a Cooperative Agreement with San Luis Obispo County for joint participation in the Community Development Block Grant (CDGB) Program. The Agreement is for a period of three (3) years (2003, 2004, and 2005). The City, as a participant in the HUD designated urban county program of San Luis Obispo County, receives an annual formula-based allocation of CDBG funds. These funds are available for a variety of Community Development activities as long as the activities meet at ' least one of the three national objectives listed below: ' CITY COUNCIL APPROVAL OF CDBG FUNDING AND CONSOLIDATED PLAN AMENDMENT FEBRUARY 25, 2003 PAGE 2 Reallocation of a portion of Program Year 2002 CDBG Funds Staff is requesting the Council approve a request to amend the Consolidated Plan to reallocate funds previously approved for ADA upgrades to City Hall. The Consolidated Plan is a five-year planning document mandated by the federal government for guiding the expenditure of funds from the Community Development Block Grant (CDBG), Home Investment Partnership Act (HOME), and Emergency Shelter Act (ESG) Programs. The Consolidated Plan is prepared by the County of San Luis Obispo in cooperation with the cities that participate in the federal CDBG, HOME, and ESG Programs. It is adopted by the Board of Supervisors following review and comment from the participating cities. PaR IV of the Consolidated Plan is the Annual Action Plan, which consists of each years allocations of CDBG, HOME, and ESG Plans. This portion of the Consolidated Plan is updated annually. At its meeting of February 12, 2002, the City Council approved Program Year 2002 CDBG projects. Within that approval was an upgrade for City Hall in the amount of $95,000 for the removal of architectural barriers that restrict the accessibility or mobility of elderly or handicapped persons. Needed ADA improvements have been reprioritized and it is now recommended to proceed first with other projects. Consequently, the City has requested to reallocate the approved funds to complete similar priority ADA upgrades at other Public Facilities. The County's Citizen Participation Plan, an adjunct to the Consolidated Plan, allows that a maximum of $25,000 in CDBG funds may be administratively re-programmed without amendment to the Consolidated Plan. Since the amount to be re-programmed exceeds that threshold, a Consolidated Plan Amendment is required. The City has initiated a change to Part IV, the Annual Action Plan to provide that all $95,000 allocated to the City of Arroyo Grande Building and Fire Department for ADA related upgrades to City Hall be reprogrammed to the same department for the completion of the following projects: •S $30,000 to complete the Elm Street Community Center A.D.A. upgrade. A.D.A. upgrades to the Elm Street Community Center are a proposed activity for the 2003 funding cycle. Total funds requested for this project are $46,000, however, the proposed funding is $16,000. •A $20,000 to enlarge the men's and women's restrooms at the Woman's Club building providing A.D.A. compliance. Other A.D.A. compliance upgrades were approved for the 2001 funding cycle, which the City is in the process of implementing. , ❖ $40,000 to remodel four existing public restrooms for A.D.A. compliance. These . restrooms are located at Short Street and the City Hall parking lot, Strother Park, Elm Street Park, and Soto Field. ' •S $5,000 for design and plan preparation for the above projects. ' CITY COUNCIL APPROVAL OF CDBG FUNDING AND CONSOLIDATED PLAN AMENDMENT FEBRUARY 25, 2003 PAGE 2 1. Benefit primarily to families with incomes below 80 percent of the median for the County. This is generally referred to as the low and moderate income benefit. The four subcategories to this objective are: area benefit, limited clientele, housing, and jobs. 2. Aid in the prevention or elimination of slums or blight. 3. Address urgent needs that pose a serious, immediate threat to public health or welfare. The Council reviewed altematives based on the criteria recommended by the County and made preliminary recommendations at their December 10, 2002 meeting. Below is a list of the applicants, project type, last year's recommendations, requested amounts for this funding cycle, and proposed recommendations. Project ProjectType Allocated Requested Proposed 2002 Funds 2003 Funds 2003 Funds EOC-Forty Wonderful Public Services 1,500 2,000 1,500 EOGSenior Health Screening Public Services 3,500 5,000 3,500 EOC-Teen Parenting Public Services 3,100 3,600 3,100 iteracy Council Public Services 1,895 3,000 7;89�2,000 LO Co.YMCA Public Services na' 4,000 �999 2,000 he Harvest Bag Public Services 8,000 8,000 �b00 6,500 Big Brothers/Big Sisters Public Services 1,895 5,000 �998 2,400 UBTOTAL Publlc Servlces- %15 CAP=$21,045 30,600 28,89�21,000 EOC-Home Repair Housing 10,000 15,000 10,000 ity of AG-Code Enforcement Code Enforcement 7,901 19,000 73999 12,900 iry of AG-Public Works Public Facilities na" 135,000 0 ity of AG-Building and Fire Public Facilities 95,000 46,000 16,000 ity of AG-Economic Dev. Economic Dev. 0 50,000 50,000 uesta College Economic Dev. Economic Dev. 3,000 3,000 3,000 dministration %20 CAP=$28,060 0 28,060 27,399 (Program Administration 40%_ $10,960;Capacity Building Activities Q 60°/a=$16,439 for a total of$27,399) OTAL 5140,299available) 149,291"' 326,660 140,299 'YMCA did not apply for funds last year,United Cerebrel Palsy of SLO Co.received$2,SOO in 2002. "AG Public Works did not apply for funds last year. "•Sum indudes funds allocated to the Food Bank Coalition of$t 1,000 in 2002. . CDBG regulations stipulate that at least 70% of all funds be spent on activities that meet ', the national objective to benefit low and moderate income persons and no more than 30°/a of funds may be spent on activities that meet the national objective to eliminate blight. Additionally, the amount of funding for public service projects cannot exceed 15%. The recommended altemative is within these guidelines. cinr couNCi� APPROVAL OF CDBG FUNDING AND CONSOLIDATED PLAN AMENDMENT FEBRUARY 25, 2003 PAGE 2 PUBLIC COMMENTS: Preliminary recommendations for participating Cities and the County were published for a thirty-day public review period. A workshop was held jointly with the County of San Luis Obispo and the City of Grover Beach on February 10, 2003 to encourage public comments and to answer questions about the funding recommendations. ALTERNATIVES: The following aiternatives are presented for the Council's consideration: - Adopt one or both attached resolutions: 1. approve projects for Program Year 2003 CDBG Funds; and 2. recommend the County Board of Supervisors approve an amendment to the Consolidated Plan reallocating a portion of Program Year 2002 CDBG funds for the City Hall ADA upgrade project to priority ADA upgrades at other public facilities; - Modify as appropriate and adopt one or both of the attached resolutions; - Reject one or both of the attached resolutions; or - Provide other direction to staff. Attachments: 1) CDGB applications (13) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THOSE PROJECTS TO BE FUNDED WITH THE CITY'S ALLOCATION OF PROGRAM YEAR 2003 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS WHEREAS, via a Cooperation Agreement with the County of San Luis Obispo (hereafter referred to as "County") executed on July 15, 2002, the City agrees to become a participant for a period of three years with the County and other cities therein as an "Urban County" under the Federal Department of Housing and Urban Development (hereafter referred to as "HUD") CDBG program; and WHEREAS, via the Cooperation Agreement, the City retains the authority to determine which projects are to be funded with its allotment of CDBG funds; and WHEREAS, the County wishes to submit to HUD a "One-Year Action Plan of the Consolidated Plan" as required by 24 CFR Part 91 to establish which activities 2003 CDBG, HOME and ESG program funds will be used for by the County; and WHEREAS, the City expects to receive $140,299 in entitlement CDBG funds in 2003; and WHEREAS, in October 2002, the County published a "Request for Proposals" for projects to be funded under the 2003 CDBG Programs, which provided that proposals were to be submitted by October 28, 2002; and WHEREAS, at its meeting of December 10, 2002, the City Council gave preliminary approval to the proposed listing of 2003 CDBG Projects; and WHEREAS, the County published a notice in the Teleqram Tribune, indicating those projects to be proposed in the Public Review Draft One-Year Action Plan to receive CDBG funds in 2003; and WHEREAS, on February 10, 2003 the County conducted a joint public workshop for Arroyo Grande and Grover Beach in Grover Beach to ascertain the housing and community development needs to be addressed in the One-Year Action Plan; and WHEREAS, on February 25, 2003 the City Council held a Public Hearing on the Citys Program Year 2003 CDBG projects. NOW, THEREFORE BE IT RESOLVED by the City Council- of the City of Arroyo Grande, California, to recommend that the Board of Supervisors for the County of San RESOLUTION NO. PAGE 2 Luis Obispo adopt the 2003 Draft One-Year Action Plan, which shall include the programs listed in Exhibit A to this Resolution, to be funded with the City's allocation of CDBG funds. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 25`" day of February, 2003. RESOLUTION NO. PAGE 3 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE RECOMMENDING AMENDMENT OF THE 2000 CONSOLIDATED PLAN FOR THE URBAN COUNTY OF SAN LUIS OBISPO, INCLUDING THE 2002 ANNUAL ACTION PLAN WHEREAS, on April 2, 2000, the Board of Supervisors for the County of San Luis Obispo adopted the 2000 Consolidated Plan for the urban County of San Luis Obispo; and WHEREAS, via the Cooperation Agreement approved by City Council July 15, 2002, the City agrees to cooperate in the preparation of the Consolidated Plan and the annual allocation of CDBG, HOME and ESG funds; and WHEREAS, Part IV of the 2000 Consolidated Plan for the urban County of San Luis Obispo contains the Annual Action Plans for expenditure of CDBG, HOME and ESG funds, and this Part IV is re-adopted annually; and WHEREAS, the 2002 Annual Action Plan for the City of Arroyo Grande activities, provides for an award of$95,000 to the City of Arroyo Grande Building and Fire Department for ADA related upgrades to Ciry Hall; and WHEREAS, The City has determined that the project to complete ADA related upgrades to City Hall is not feasible at this time and the $95,000 in CDBG funds awarded for that activity may be re-programmed for other eligible activities; and WHEREAS, The City has determined that there are other public facilities requiring priority ADA related upgrades consisting of 530,000 to complete the Elm Street Community Center A.D.A. upgrade, 520,000 to enlarge the men's and women's restrooms at the Woman's Club building providing A.D.A. compliance, 540,000 to remodel four existing public restrooms for A.D.A. compliance located at Short Street and the City Hall parking lot, Strother Park, E►m Street Park and Soto Field, and 55,000 for design and plan preparation for these projects; and WHEREAS, The proposed amendment to the Consolidated Plan and the 2002 Action Plan is not a "project" for purposes of compliance with the provisions of the California Environmental Quality Act and the City's Environmental Guidelines. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande, California, as follows: RESOLUTION NO. PAGE 2 On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 25�' day of February, 2003. RESOLUTION NO. PAGE 3 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTORI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER , APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY �Attachment 1 IiEQUEST FOR PROPOSALS t1ND NOTICE OF PUBLIC WORKSHOPS TO WVITE PUBLIC INPUT FOR THE PROPOSED 2003 CO�NNTI'Y DEVELOPMENT BLOCK GRANT PROGRAM AND.2003 HOME INVEST�NT pARTNERSHIPS ACT PROGRAM U12BAN COUNTY OF SAN LUIS OBISPO The Urban County of San Luis Obispo is requestin� proposals and comments regarding the use of Communiry Developmen[ Block Grant (CDBG) funds, HOME Investment Partnerships Act (HOME) funds and Emergency Shelter Grant (ESG) funds within the cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo and within ihe unincorporated areas of the counry. These five cities and the county have been designated by che federal Department of Housing and Urban Development(HUD��as:an"urban county" eligible to receive annual,formula- based grants of CDBG and HOME funds duectly from HUD. HL1U has not notified the Urban - County of the fmal funding levels for the 2003 funding year, but they aze expected to be lower than previous funding years from the program year starting 7uly 1,2003. The preliminary fundin� estimate from HUD for the CDBG program is $2,590,000. Fund'u�,a estimates for the HOME and ESG programs have not been released, but tast year the funding levels were as follows: $1,263,000 in HOME funds and$95,000 in ESCs funds. The resulting estimates of allocations of 2003 CDBG funds is shown below: ' Total estimated 2003 CDBG funds: $2$140,299 - Arroyo Grande $227�6�4 - Atascadero $171,720 - Grover Beach $2�3,994 -Paso Robles $87g,239 - San Luis Obispo $135,161 - Urban projects fund $765,913 - Unincorporated county CDBG funds may be used for a variety of community development activities as long as the activities meet at least one of the three national objectives, as follows: i. Benefit prunarily to families with incomes below 80 percent of area median;or • 2. Aid in the prevention or elimination of slums or blight; or 3. Address urgent needs that pose a serious;immediace threat to che public health or welfare. Each year HUD publishes income limits, adjusted by family size,for families with incomes below 80 percent of area median or below 50 percent of inedian. The income limiu for 2002 in the San Luis Obispo County area are as follows: 4 5 6 � 8 Persons in Famil 1 2 3 Low-Income: S28.150 532,200 536,150 540,200 543,450 546,700. 549.900 553,100 - (<8090 xmedian) Very I.ow-Income: 517,600 520,100 52?,650 525,150 527,150 529,150 531,200 533,200 (<50% x median) 2003 CDBG and HOME Re uesc for Pro sals � Pa e 2 CDBG-eligible activities include: acquisition of real properry, affordable housing activities, construction or rehabilitation of public facilities and improvements, clearance and demolition of buildings, provision of certain types of public services, relocation payments and asSistance, removal of architectural barriers,housing rehabilitation, historic preservation, code enforcement, commercial or industrial rehabilitation, special economic developmen[activities, planning studies and grant admi�►istration. In addidon to meeting one of the national objectives listed above, at least 70 percent of total 2003 CDBG funding must be approved for activities benefitting low- income families, and the overall CDBG program should not exclude benefit to very low income families. • . HOME funds may be used only for affordabte housing related activities which benefit low-income families. There is a local funding match requirement equal to 25 percen[ of the HOME funds. Numerous other program requirements apply, as described in the HOME regulations, copies of which are available from the counry Planning and Building Depamnent. The County is also seeking comments on potential uses of federal Supportive Housing Program (SHP) funding which is a competitive (non-formu(a)grant prograin created to address the need to move homeless persons into housing. . Any individual, group or organization wishing to apply for CDBG fundin� must submit a CDBG application to the county and applicable city, usin; the o�cial proposal forms provided by the county. The deadline for complete applications to be received by the county and participating city is 5:00 P.M, on Monday, October 28, 2002. The CDBG and/or HOME regulations and proposal forms are included in the complete proposal packages, which may be obtained staning today, during normal business hours from the Counry Department of Planning and Buildin„ 1035 Palm Street, San Luis Obispo. The application packages also may be requested from the county by telephone: Ask for Tony Navarro, (805) 781-5787. You may also obtain a copy of the CDBG application from the Ciry of San Luis Obispo by visiting their web-site, htt ://www,sloci .or /communitvdevelo menVdocuments.as or from one of the participating . cities by contacting che following persons: • Teresa McClish, Community Development Dept., Ciry of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey, Department of Public Works, Ciry of Atascadero, 6500 Palma Ave., Atascadero, CA 93422-4299, (805) 461-5020. • Bruce Ambo, Community Development Dept., City of Grover Beach, 154 S. Eight St., � Grover Beach, CA 93433, (805)473�520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., CA 93446, (805) 237-3970. • Jeff Hook, Community Development Dept., City of San Luis Obispo, 990 Palm St., CA - 93401, (805) 781-7170. Please specify whether the CDBG, HOME or ESG packages are desired. 2003 CDBG and HOME Request for Proposals Page 3 Y Criteria which wiil be used to evaluate proposals prior to funding decisions by the cities and the county and cities include the following: 1. Consistency with federal regulations and laws _ 2, Community support (for example, approval of project by a ciry council) 3. Seriousness of community development need proposed to be addressed by project 4. Degree to which project benefiu low-income and very low-income families or persons 5. Feasibility of the projec[ to be completed as budgeted and by June 30, 2004 6. Cost effectiveness of funds requested and leveragin� of other funds 7, Organization's experience dr knowledge regarding CDBG or HOME requirements The following criteria, in addition to those listed above, will be used only to evaluate proposals for funding under the "Special Urban Projecu Fund" allocation of CDBG funds, pursuant to the cooperative agreements becween the county and each of the participating cities: 8. Degree of benefit to more than a sinole jurisdiction. 9. Need by the project for more funding than is available throu�h the other allocations. 10. The project provides direc[benefit to most needy groups such as very low-income and/or handicapped persons, ac-risk youths (gang prevention, etc). The cooperative agreements with the cities give them a high degree of authority over fundin� . . decisions regardin; their allocations of CDBG funds. Where appropriate, some jurisdictions may consider "sharing" their allocations to support activities located in other jurisdictions, perhaps contin�ent upon some form of future compensation. Unless a city's recommendations to the county regarding which projects to fund (with its allocation of CDBG funds) is clearly in conflict with CDBG regulations, the county will approve those recommendations. Each city will conducc one or more public workshops for public discussion of the draft 2003 One-Yeaz Accion Pian of the Consolidated Plan, which will include the projects for which that city proposes to authorize CDBG funding. The project schedule required as part of any CDBG or HOME proposal should describe realistic milestones leading to completion of activities for which funding is requested by June 30, 2004. . This is necessary to enable the county to maintain expenditure and activity performance at levels acceptable to HUD. This, in turn, will prevent potential future actions by HUD to "de-obli;ate" unspent CDBG or HOME funds or apply measures to coaect slow performance of activicies. The tentative time frame for review of proposals, fundin� decisions and availabiliry of funds is summarized below: - Needs Workshops: September 24 - October 10, 2002 - Proposals due: October 28, 2002 - Public hearing by county: November 12, 2002 - City Council hearings on draft . funding recommendations: November 12- December 10, 2002 2003 CDBG and HOME Request for Proposals Pa¢e 4 - Publish Urban County draft funding recommendations: January 15, 2003 - Public workshops on draft funding Recommendations: January 15 - February 14, 2003 - City pubiic hearings to approve funding recommendations: February 17 - March 4, 2003 - Hearing by county to approve Action Plan: March 18 or March 25, 2003 - Edit Plan, transmit to HUD: March 25 - May 13, 2003 -Absolute due date at HUD in L.A.: ., May 15, 2003 - HUD issues acceptance, fundiog approval: June 30, 2003 (estimated date) - Execution of grant agreement with HUD: August 30, 2003 (estimated date) - County conducts environmental review: (varies by project) If you have any questions or need additional information about the CDBG or HOME programs, or about che citizen participadon process, please contact Tony Navarro, Planner III, at the San Luis Obispo County Department of Planning and Buildin�at the address or phone number listed above. g:\housing&edltony\'03needs\IAppsYotic\dp.wpd . � . � . � Attachment 2 CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR 1. Name and mailing address of appticant organization,with contact person and phone number: ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INC. EOC Health Services Fortv WonderFul Proqram ��%�� 1030 Southwood Drive . . Raye Flem nlgPHealth Services Director(805)544-2478 x 11 . ��T L 8 2��L 2. TiUe/name of proposed project or progrem: CI7V OF ARROYO GRANDE COMMUNITY DEVELOPMENT DEPT. OperaGng expenses for Forty Wonderfui Program 3. Please describe the proposed project or program. Include a desc�iption of the groups who wiil benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project(be as speciflc as posstble, e.g.street address). For progrems,state the location from whieh the program wiil be operated and/or describe the geogrephie area served by the program. Aiso, please include a schedule of projectlprogram milestones. Progrem description:The Forty Wonderfui Program strives to reduce mortality, and improve early detec6on and intervention of chronic disease and cancer. Specifically in the Forty Wonderful Program, our highest priority is to assist women age 40 and older with early detection of life-threatening cancer. Since the agi�g process is aiso a contributing factor in the risks for breast and cervical cancer,these screening exams become more vital as a woman grows.older. Through the Forty Wonderful Program, peri-,menopausal and postmenopausal women receive routine pap smears; breast exams;testing for anemia; colo-rectal exams;follicle stimulating hortnone testing; complete biood chemistry; and appropriate medical referral as needed. Hormone repiacement therapy is provided as appropriate. Services are delivered by nurse practitioners and physicians. Forty Wonderful Program services are offered at hvo EOC Health Services clinics in the county. A sliding fee scale is based on the woman's income; however, no one is tumed away for an inability to pay. EOC's purchasing contracts with pharmaceutical companies aifows the patients to receive hormone replacement therapy at a greaUy reduced cost. Benefits: CDBG funding to EOC's Forty Wonderful Program would be used to subsidize low-income, uninsured and underinsured women, age 40 and older,throughout the counry. Milestones: all services are ongoing throughout the program year. ' 4. Total amount of CDBG funds requested: $8,000 City of Arcoyo Grande $2,000 City of Atascadero 2,000 City of Grover Beach 2,000 City of Paso Robles ' 2.000 TOTAL $8,000 If CDBG funding is granted to the Forty Wonderful Program, these citles will not be approached for funding from their respective'Grants In Aid"pragrams.The City of San Luis Obispo and the County support this program through their"Grants in Aid"and Community Based Organization funding processes. The cities of Morro Bay and Pismo Beach do not participate in the urban county CDBG process;therefore, the Forty Wonderful Program will con6nue to seek support from their"Grants In Aid" - programs. 5. Please describe the budget for the proposed project or program. a. Revenues: 1. CDBG funds requested $ 8,000 2. Other funds-Piease see Attachment A 50.209 Total Revenues $ 58,209 b. Expenditures: Please see Attachment B. 6. Does the proposed project ar activity meet one of the three national objectives af the CDBG progrem7 Please check one of the objectives below that applies to tfie proposat, and explain how the project or activity meets that national obJective. a. X Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). b. _Aids in the prevention or elimination of slums or blight. c. _Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are availabie. 7. if the project or program is designed to meet the National Objective of providing beneft to low and moderate income persons, please estimate the number of persons (or households) to benefit from the project and break that estlmate down by income group as follows: a.Total number of families(or persons)to benefit? Our countywide goals for 2003 will be to provide outreach and education to 800 women,to provide a clinical breast exam and cancer screening to 400 women, and to refer and assist 400 women to obtain mammograms. b. How many of them will be low-income? All clients will be Iow-income or very low-income. c. How many of them will be very low-income? All clients will be low-income or very low-income. 8. Check any of the foilowing eligible aetivity categories that apply to the proposed project or - progrem: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities) X Public services 9. Describe the need and the degree to urgency for the proposed proJect or progrem. What would be the consequences if the proposed proJect or progrem is not funded in the next year? Need/urgency:The American Cancer Society's CancerFacts and Figures cites cancer rates in San Luis Obisoo CounN at a rate 13 oercent hiaher than the State averaae.According to the ACS, "a lack of heaith insurance is associated with lower survival among breast cancer patients" Breast cancer patients with low incomes have lower 5-year relative survival rates than higher-income patients. California State data suggests that much of the difference in survival rates between cancer oatients with low socioeconomic status and those in hiqher income brackets is due to late diaanosis Unfortunatelv with breast and cervical cancer, svmotoms occur late in the disease orocess and earlv screenina areativ enhances the cure rate and ultimate treatment costs. Locally, the funding available for screening exams of non-contracepGng women, other than through our _Forty Wonderful Program, is very limited. Only iwo other agencies,the Public Health Department and Planned Parenthood, provide similar services but there is a fee for these services,thus creating significant gaps in access to services. The Forty Wonderful Program provides low-income women with early access to health screening and diagnosis of problem conditions and heips avert financially and emoGonally costly treatment. If not funded:Without CDBG funding,the Forty Wonderful Program would be less able to fill the gaps in available preventative healthcare services.This creates the likelihood that low-income women in this wlnerable age group would not be able to access medical care until a serious,and potentially life- threatening, condition had been diagnosed through the other limited services available. 10. Description of specific groups proposed to implement project or program: (single or muitiple group,with roles; non-profit or for-profit, experience, etc.). The Forty Wonderful Program is part of EOC's Health Services Division.The Heaith Services Division has been serving San Luis Obispo Countys low-income population since 1972. Prevention of health problems is the primary focus of our medical and educational services. Through a wide array of programs we sVive to improve the quality of health of County residents. Because of the medical nature of the services provided, paid staff provides most direct client services. Nurse Practitioners provide medical care at our two clinic sites. 1 certify that the information in this application is true and accurete to the best of my ability and knowiedge. G/' � � �� -- �� ,- �� ag/� Elizabel "Biz"Steinberg, Executive Director Date 3 Attachment "A" Proposed 2003 Non-CDBG Funding Sources for EOC Forty Wonderful program SOURCES OF NON-CDBG FUNDS EOC Fundraising $15,000 County of San Luis Obispo . ' S 052 , Patient Revenue/Medi-Cal 16,000 City Income 13,917 Donations 240 Total Projected Non-CDBG Fuads 550,209 Attachment "B" Proposed Budget for 2003 CDBG Program EOC Forty Wonderful program USES OF FUNDS Fortv Wonderful Onerations Salaries and Wages $49,007 Maznmograrns/Pap Smeazs 4,490 Indirect&Adminis4adve Expense 4,312 Office Expenses(rent,personnel hiring,supplies) 400 Transportation � Total Forty Wonderful Budget $58,209 CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR 1. Name and mailing address of applicant organization,with contact person and phone number: ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, IN EOCHealthServices . ��;� Senior Health Screenina OC 6.� 1030 Southwood Drive T 2 g �� San Luis Obispo, CA 93401 ��,Oh �< 2. Titlelname of prop sed p oJecDtlor pr 98 a5�544-2478 x 11 COMMUNITy pE��FyE�j pEP): Operating expenses for Senior Health Screening 3. Please describe the proposed project or progrem. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For _ projects, describe the location of the project(be as specific as possibie, e.g. street address). For programs, state the location from which the progrem will be operated andlor describe the geographic area served by the program. Also, please include a schedule of projecUprogram milestones. The Senior Health Screening team consists of EOC's Spanish speaking registered nurse and a clerk/aide, as weil as volunteer hearing and vision specialists. This team carries all equipment and supplies with them to 20 seniorvfocused sites throughout the county, including the First Methodist Church and Parkview Manor sites in Arroyo Grande. Services include: blood pressure, pulse, hemoglobin, blood glucose, cholesterol, hemoccult(to detect colo-rectal cancer),glaucoma,and hearing screening,as weil as flu vaccines. Clinics are conducted regularly at local churches,senior centers, residential facilities, mobile home parks, and other locations where seniors gather. Educational topics include die4, exercise, lifestyle modification, reinforcement of inedication compiiance, bereavement issues, and referrels to other health,social,and legal services. Benefits: Although medically one of the most vulnerable segments of the population, seniors are often reluctant or unable to go to a doctor or get advice about a physical problem or change. The convenience of the regular Senior Health Screening Program, and the comfort and informality of dealing in a low-stress - environment with staff members who are friendly and familiar, help make the screening process more effecGve.As a trusted resource, Senior Health Screening is able to help seniors identify possible problems, make referrals and provide health education,support and social interaction. There are numerous examples of serious health problems,which might otherwise have been ignored, that have been detected and treated because of this:for example, in one case the Senior Health Screening nurse detected a low hemoglobin level and referred the senior to a physician who identified a colon tumor as the cause; in another case, a senior mantioned her increasing loss of equilibrium and was referred for additional tests which revealed a brain tumor. in both cases, early detection resulted in successful surgical outcomes for these seniors.At all of the clinics, dangerously high blood pressure,also known as the'silent kille�', and diabetes are discovered. With lifesiyle changes, permanent side effects are prevented. CDBG funds will enable'EOC's Senior Health Screening Program to continue serving San Luis Obispo County seniors, many of whom are unable to access health screening services. In addition to ongoing clinics, Senior Health Screening will use funds to bring services to well-attended health and cultural fairs in rural communities. These fairs are often a central part of life in many areas and will provide excellent opportuniGes for reaching seniors. Program staff will provide clinics at three communiry health or cultural fairs in rural areas over the next year. Additionally, CDBG funds will be used to provide hemoccult and totai chofesterol testing for seniors who cannot afford to pay. Milestones:All services are ongoing throughout the program year. 2003 CDBG: Senior Heaith Screenin Economic O ortunit Commission of San Luis Obis o Count 4. Total amount of CDBG funds requested: $20,000 City of Arroyo Grande $ 5,000 Ciry of Atascadero 5,000 City of Grover Beach 5,000 City of Paso Robles 5.000 TOTAL $ 20,000 If CDBG funding is granted to Senior Health Screening,these cities will not be approached for funding from their respective"Grants In Aid"programs.The City of San Luis Obispo and the County support this program through their Grants In Aid and Community Based Organization funding processes. The cities of Morro Bay and Pismo Beach do not participate in the urban county CDBG process; therefore, Senior Health Screening will continue to seek support from their"Grants In Aid"programs. 5. Please describe the budget for the proposed proJect or program. _ a. Revenues 1. CDBG funds requested $ 20,000 2. Other funds- Please see Attachment A 45.315 . Total Revenues $ 65,315 b. Exoenditures: Please see Attachment B. 6. Does the proposed proJect or activity meet one of the three natfonal objectives of the CDBG program? Please check one of the obJectives below that applies to the proposal, and explain how the project or activtty meets that natfonal objecttve. a. X Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). : 7. If the project or program is designed to meet the National ObJective of providing benefit to low and moderate income persons, please estimate the number of persons (or households) to benefit from the proJect and break that estimate down by income group as follows: a. Total number of families (or persons)to beneftt? Our countywide objective is to provide 3200 ciinic contacts resulting in 12,000 units of service including screening tests, counseling, education, and referrals. b. How many of them will be low.income7 . All clients will be low-income or very low-income. � c. How many of them wiil be very low-income? All clients will be low-income or very low-income. 8. Check any of the following eligibie activtty categories that apply to Ehe proposed program: X Public services 9. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed proJeet or progrem is not funded in the next year? Need/urgency: From an editorial in the October 1997 American Joumal of Public Health, "the most important health problem of developed nations is the need for a reduction in the morbidity of our aging populations. With the average age of populations increasing, prevention of morbidity associated with aging represents a central issue for future health" As is the trend nationwide, San Luis Obispo County's senior population has increased appreciably over the last 20 years.The county has become a significant retirement community for persons from other areas. The older aduit population in the county increased 28% belween 1980 and 2000, rising from 37,075 seniors age 55 and over in 1980 to almost 57,000 in 2000. Of seniors age 60 and over, more than 3,000 live at or below the poverty line and another 5,000 2 2003 CDBG�Senior Health Screenina Economic O000rtunitv Commission of San Luis Obisoo Countv are considered low-income.We are also seeing a growing population of the working poor, people that do , not have health insurance and also do not qualify for Medicare.Through our outreach at events, and providing clinics to parents of children in EOC's Head Start programs,we are coming more and more into wntact with this working population, many of whom are age 50-64. In San Luis Obispo County there is a shortage of physicians. Many seniors do not have a regular physician, or if they have, are unable to be seen in a timely manner for situations or concerns that arise. The Senior Health Screening nurse helps educate seniors about how to decide whether scheduling a medical appointment or accessing emergency treatment is most appropriate for their health concern. If not funded:The delivery of affordable quality health care is a serious need for local seniors living on fixed incomes. When seniors are poor, non-English speaking, or geographically or culturally isolated,the physical process of aging becomes more di�cult for them,their families, health care givers, and communiGes. Basic heaith screenina education and oreventive care are critical to the ohvsical mental and social well-beinq of our senior communiN Seniors who lack transoortation and access to affordable health care remain at risk for undetected health hazards or even life-threatenina conditions. Senior Health Screening promotes preventative health through early detection and education for low- income seniors throughout San Luis Obispo County. There is no other oroqram like Senior Health Screenina in the counN. Historically, Senior Health Screening Program has been funded by the County, local cities, United Way, and private donations. However, increased competition for funding and escalating client needs demand that we further diversify our funding.Without CDBG support,our ability to maintain the level of this essential preventive healthcare service in the county would be compromised. 10. Description of spectfic groups proposed to implement project or program: (single or multiple group,with roles; non-profit or for-profit,experience,etc.). As the county's Community Action Ageney, EOC has provided critical services to low-income San Luis Obispo Counry residents since 1965. We have operated the county's only Senior Health Screening Program,for over 20 years. EOC Health Services has a long history of working with city, county and private agencies. Program staff members are on local committees including the Aduit Day Heaith Center Advisory Council, Long-Term Care, and Continuity of Care committees. Senior Heaith Screening collaborates with agencies and organizations that sponsor street fairs, health fairs or other such community events. Other coliaborative entities who coordinate services and resources, and cross-refer for patient services include: Lifespan, Longs Pharmacy,the Area Agency on Aging's Vial of Life Program, SLO County Library, Hurley's Pharmacy,the American HeaR Association,the Senior Nutrition program, and EOC's Forty Wonderful Project. The Program also collaborates with volunteer hearing and vision professionais in order to provide those specialized services, and with staff/volunteers of the senior and community centers; apartment complexes, churches, and other sites where clinics are operated. I certify that the information in this application is true and accurete to the best of my abiiity and knowledge. �� ,, �" l��z�` a Eliz th "Biz"Steinberg Date - Executive Director 3 Attachment "A" Proposed Budget for 2003 CDBG Program EOC Senior Aealth Screening USES OF FUNDS Seoior Aealth Screenine Ooerations Salaries and Wages $43,194 Program Supplies 10,775 Indirect&Adminishative Expense 4,838 Office Expeases(rmt,personnel hiring,supplies) 4,708 Transportation 1,100 7raining 100 Utilities 500 Maintenance&Repairs 100 Total Senior Health Screening Budget 565,315 Attachment "B" Proposed 2003 Non-CDBG Funding Sources for EOC Senior Health Screening SOURCES OF NON-CDBG FUNDS Counry of San Luis Obispo $22,454.00 Other ponations/Patient Fees 11,591.00 Other City Income 5,620.00 United Way 2,250.00 OtherIncome 3,400.00 Total Projected Nou-CDBG Funds $45,315 , _ �S�fO�D55Ji1CRVOW�F�'t a'� J ��1'OFTALCTfIT S�� 660 Pismo Sta•San Luis Obispo,CA 93401 •Phonc(SOS)5448740 October 25,2002 EOC Senior Heatth Screening 1030 Southwood I?r. San Luis Obispo,CA 93405 FAX(805)549-8388 , ' . SUBJECT: Impaet of Srnior Health Screeniag To Wfiom It May Coacera SenioX Health Saeening is the primary way many San L�is Obispo County citizens have ° to monitor thefr health ststus, 5creenings are done at senior centers located in populatioa centers,so tliat older adu}ts cxn moro�asily arrange for low-cost or free transportatioa. ' p��ate mediaa]counseling is beyond tho financia] ability ofa substantial share ofthese clients. With medical costs skyrocketing,Medicare reimbursements being cut,insurers I��'�nS��ow�rty,and Social Security recipients facing a mere 1.4 annual increase, mazry older citizens are pinched. Some must make choiees between food,housing,aad medication.For such seniors;the EOC health screoning is essentiaZ. �th't'�e'imPending closure of the cowity's general ho'spital,the EOC services becomc evea more critical. WIu1e county clinics may be established coimty-tvide in time, during the interim, services such as EOC Health Screenin�v,fil be even more important to the � well-being of the wunty's aged(and San T,uis Obispo has the second fastest growing senior population in the staze of California). The RSVP ProJ�ct serves approximately 1500 San tuis Obispo Counry Seniors,and we are pazfiered with aimosc ov�ry athe�.n�profrt or public agency that provides services to our senior population. The BOC Health Screening coniributes gready to the health of our clients and those of the ageacies with which we are partnered. The toss of this program would be catascrophic for s aignificaat portion of the seniors in our county. Sincerely, �GC�y��`" �"`. Richazd Cmmer,Director '� _ _ ifeSpan _ -se�`.,Nnwe�w bG .fic:(g05)544-9146 • �_y�ail:slonvp�sloaetorg • web page;wwwslonecorg/slocsvp CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR 1. Name and mailing address of appiicant organization,with contact person and phone number: �,n,�:� __ ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, IN�t �-. , . �,� EOC Health Services O�,) Teen Academic Parentina Proaram � p �n0( 1030 Southwood Drive ClTy Raye Flem n1gPHeal h Services Director(805)544-2478 x 11 ��MMUNIN p��rv�„��,V__ EIOPM�NrU,PT 2. Title/name of proposed project or program: Matching funds for opera6ng expenses for the Teen Academic Parenting Program (TAPP) 3. Please describe the proposed project or progrem. Include a description of the groups who will benefit and an explanation of how they wiii benefit from the proposed proJect or progrem. Por projects, describe the location of the project(be as speciflc as possible, e.g.street address). For progrems,state the looation from whieh the program wili be operated and/or deseribe the geogrephic area served by the program. Also,please inciude a schedule of projeeUprogrem milestones. Program description: EOC's Teen Academic Parenting Program(TAPP)serves pregnant and paGenting teen moms, parenGng dads,their children age 0-5 years old,and the siblings of the parenting teens, in Paso Robles,Atascadero, San Luis Obispo, North Coastand the South County.The population served is predominately very Iow income and approximately 44%are Hispanic. Benefits:TAPP ensures that pregnant and parenting teens receive heaith, education, and mentoring to improve pregnancy outcomes,complete high school education,improve parenting skills, reduce subsequent pregnancies, and experience a sense of connecUon with a positive role model.Asset development is the context for delivering all TAPP services.This not oniy helps the parents and their siblings but also teaches them how to deveiop assets in their own children. Services,which are provided countywide through case management inciude: • Development of a case plan • Development of a supportive Individual Service Plan • Oversight and monitoring of monthly contacts • Provision of health, nutrition, child development, parenting assessment and education to enhance parenting skills • Provision of short and long term planning to implement health (including pregnancy prevention), nuVition, child devetopment and parenting skills • Development of short and long term educational assessment and planning which witl lead to high school graduation or the equivaient • Review and monitoring of school attendance and performance • Identification and facilitation of necessary child care • Referral to necessary agencies and community resources such as health care,family planning, nutrition, heatth education, adoption counseling, mental health, aubstance abuse, domestic violence,transportation, housing, education,financial, emergency, legal, child care, and parenting education services when appropriate Milestones: Services are ongoing. 4. Total amount of CDBG funds requested: $14,400 Ciry of Arroyo Grande $3,600 City of Atascadero 3,600 ' City of Grover Beach 3,600 City of Paso Robles 3 600 TOTAL $14,400 .. __ __ 2003 CDBG Economic Opportunity Commission of San Luis Obispo County, Inc.—TAPP Program If CDBG funding is granted,the program will not approach these cities for funding from their respective °Grants In Aid"programs.The City of San Luis Obispo supports TAPP through their Grants In Aid program and the County supports it through contracts with the Health and Social Services departments. The citieg of Morro Bay Pismo Beach do not participate in the urban county CDBG process therefore the Teen Academic Parenting Program will continue to seek support from their"Grants In Aid"programs. 5. Please describe the budget for the proposed project or progrem. a. Revenues: 1. CDBG Funds requested 14,400 2. Other funds (Please see Attachment A) 294.560 Total Revenues $308,960 b. Exoenditures: Please see Attachment B. 6. Does the proposed project or activiry meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explafn below that appifes to the proposal,and explain how the proJect or activtty meets that national objective. a. _X_ Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). 7. If the proJect or program fs de'signed to meet the National Objective of provlding beneflt to low and moderate income persons, please estimate the number of persons (or households)to beneftt from the project and break that estimate down by income group as follows:. a. Total number of persons or households who will beneft from the project(regardless of income group): We project that 300 teenage mothers,fathers, and siblings will be served in the coming year. b. Of the total number of persons or households entered above, how many will be tow- income(earning 51%-80%or less of the County Median income)? Approximately 15 ciients will be Iow-income. c. Of the totai number of persons or households entered above, how many wiil be very low- income (earning 50%or less of the County Medlan income)? Approximately 285 clients will be very-low-income. 8. Check any of the following eligibie activity categories that apply to the proposed project or program: X Public services 9. Describe the need and the degree to urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Need/urgency: The TAPP Program was originally established in response to the significant increase in teen births in our county and the resulting gaps in services for pregnant and parenting teens.When teens become parents,the social and economic realities can be ovenvhelming. Problems faced by pregnant _ and parenting teens include isolation and loss of a viable social network; lack of transportation to school, employment, and health and social services; lack of child care; lack of coping skills; dropping out of school; subsequent pregnancies; gang involvement;and use of alcohol,tobacco and other drugs. 2 2003 CDBG Economic Opportunity Commission of San Luis Obispo County, Inc.—TAPP Program Substance abuse has its own associated risks such as poor pregnancy outcome, poor judgment and risk assessment, and poor impulse control, ali of which contribute to a greater risk of harm to a baby. Lack of parenting skills, low levels of knowledge of child development and age appropriate expectations, ignoring indications when a baby is sick or distressed, lack of positive role models for parenting, and marginal nutritional practices places these teens' babies at an alarmingly high risk of abuse, neglect, iil health, and accidents. Our TAPP program has evolved into a highly-effective case management approach which is ca�ing, flexible, and very responsive to the needs of local clients and the communities in which they live.TAPP has incorporated the Cal-Learn program and Adolescent Family Lffe Program (AFLP)into its scope of practice. CuRently, over 200 teens in at-risk environments are served through subcontracts with the Department of Social Services and County Heaith Department.These contracts, along with a United Way grant and private donations, help to fund this critical program. If not funded: An increased competiUon for outside funding and the Countv's AFLP contract reauirement for match fundina demand that we diversifv our fundina to sustain this vital oroaram.We are seeking CDBG funding to allow us to further our goal of reaching every pregnant and parenting teen in the county and helping them to become successful in parenting, finishing their education and becoming financially stable and independent. 10. Please describe the specific organization(s) method to implement the proposed project or progrem: The Economic Opportunity Commission of San Luis Obispo County(EOC)is a private nonprofit community action agency providing critical services to low-income county residents since 1965.The Teen Academic Parenting Program (TAPP), a division of EOC Health Services,was established in 1986 to serve the very vulnerable population of pregnant and parenting teens. The paid staff includes eight social workers, a parent educator and a supervisor. Sociai workers provide the case management services through home visits, school visits and weekly or monthly support groups. ' Each social worker covers a specific geographic area of the county with two in Paso Robles, one in Atascadero, one in San Luis Obispo and the Coast,two in the South County,one at Lopez High Schooi, and one male case manager for the teen fathers. I certify that the information in this application is true and accurate to the best of my ability and knowledge. � � �« � Z DZ Eliza et "Biz" Steinberg, Ex utive Direct r Date 3 Attachment "A" Proposed 2003 Non-CDBG Funding Sources for EOC Teen Academic Parenting Program (TAPP) SOURCES OF NON-CDBG FUNDS Counry of San Luis Obispo $290,160 United Way/Other Income 4,400 Total Projected Non-CDBG Funds $294,560 Attachment "B" Proposed Budget for 2003 CDBG Program EOC Teen Academic Parenting Program (TAPP) USES OF FUNDS TAPP Onerations Salaries and Wages $257,595 Travel and Transportation 16,370 Office Expenses(rent,personnel hiring,supplies) 8,103 Program Supplies 700 Indirect&Adminishative Expense Zz'$86 Utilities 2,180 Training . 1,126 Total TAPP Budget $308,960 i � i ; \ �. 11 i;��.� �.2�i� U1 "T111' ��1?J? �;i C;C:'-��,��'v �5��=E. �1�'�'�,i ��1�(i1 V�, ��-(,C�U� �.� �; � �� F�?�(:�"� i�� 1'� �,►� '� ��. � 11 �� k ��,�� 1,�, � � C�.�. Lc��i ��-�'-��-�,c SI�1,X, ,;C u�� -� ltii �, � �-11`v�v� `�'Q/�.�._ r l G n , � - � � - -�' C l v� � �' G�IJ�% fiU ;C 1 �� CC,' �,�.(, Q. �1,�� . �'�� ;��—yrl �� j1 �-�� t� 11�,r�V ��-�1'�� I'1 C�.�',� `2�-�'� C� 'C�;- a -- a.n C�_ �, '� v�,��,%� c�� l (��C �;�,� e�' �� _ _�_ _ �,�;,� ��-.`�_ � r�D_ ��L�, c��,t. .ct u _ . � , �o ��.�� C_ �C� �'�T-�� 6��c.%r�Y1� .•� i'l�l�V �;'VUYI'`��!S �'1GW_Q .tU.t�'1 tl'l.F �l� C 'y'�C•� �C�,��c�l<_ .�.ti �4'� I�. �-Ca _h�.� G t i�� r�v� � �� 's j�.e.�� G�'�c�- 1��;�.��ZC --� � � � S�; �. �;Y-� � c� l'�� '�.u.�. _ _ `'� c�,� _ _ _ _ . _ _ .Y� _ i_ . .__ _ ._ _ C,� , _ _ . �� - _ _� ___ _ _ _ �v c; �� ? �-;� . _ _ _ . _ . _I1 ( :, � �C-1'lU�� _ ! ; , � � � . COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR (Attach additional sheets if necessary) NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook 'is available upon request from county staff. Also, please call county and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person and " phone number: The Literacy Council 1264 Higuere Street, Suite 102 San Luis Obispo, CA 93401 Contact person: Bernadette Bernardi Phone number. 805-541-4219 2. Title/name of proposed project or program: � The Literacy Program 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of projecUprogram milestones. The Literecy Council- the Literacy Council for San Luis Obispo Counry was incorporated as a non-profit in 1983. Our mission statement is to assist adult Learners and their families in the development of English language communication skills. Our goals are: recruit and prepare volunteers as Tutors in the delivery of quality instruction using a variety of approaches. Provide individual and group instruction to Learners in reading, writing, speaking, and basic number skills, thereby furthering the ability of Leamers to function well in the community. Promote community awareness and involvement in the literacy process. Our program serves all of San Luis Obispo County. We operate thiReen leaming centers located throughout San Luis Obispo County. This past fiscal year 389 tutors served 580 learners with 17,750 hours of tutoring. Locations of learning centers are as follows: 1. St. John's Lutheran Church, Arroyo Grande- Monday and Thursday afternoons. 2. Peach Lutheran Church, Arroyo Grande-Monday evenings. 3. St. Joseph's Catholic Church, Nipomo- Monday and Thursday evenings. - 4. Central Coast Baptist Church, Grover Beach-Monday and Thursday evenings. 5. Atascadero Bible Church, Atascadero-Monday and Thursday evenings. 6. Paso Robles Pubiic Library, Paso Robles-Tuesday and Thursday evenings. 7. Presbyterian Community Church, Cambria-Monday and Thursday evenings. 8. St. Joseph's Catholic Church, Cayucos-Saturday mornings. 9. Trinity"Methodist Church, Los Osos-Monday and Thursday evenings. � • �� 2002 CDBG Application Organization: - 10. St. Peter's Episcopal Church, Morro Bay-Wednesday evenings. 11. St. TimotFiy's Church, Morro Bay-Tuesday evenings. 12. First Presbyterian Church, San Luis Obispo-Tuesday and Thursday mornings. First Presbyterian Church, 5an Luis Obispo-Monday evenings. 13. St. Francis Church, Oceano, Monday and Wednesday mornings. We provide free instruction to aduits in reading, writing, and speaking English. We help both English speakers that need to improve their reading and writing skills and English as a Second Language speakers. We hoid tutor trainings once per month to have a consistent and replenished resource of tutors. At the California Men's Colony we train inmates to become tutors and provide both CMC East and West leaming centers with in-service trainings and books. Additionally, we teach parents of children five and younger to read by utilizing children's books. After they have mastered a book, we teach them to read it to their children. We work with EOC's Head Start Families and their TAPP (teen parents) Program. We have more than fifty _ tutors that work for us independent from any of our centers. Literacy Council staff matches tutors and learners. They arrange schedules and locations that suit their needs. In Fiscal year 2001-02 our learners were: 448 Hispanic 50 Caucasian-non-Hispanic 52 Asian 15 Afro American 4 Native American 1 Pacific Islander � and 10 other First languages were: English, Spanish, Chinese, Japanese, Vietnamese, Russian, Polish, Farsi, French and Italian. The success of our program and projects are evaivated by tracking the number of tutors we are able to recruit and train and the longevity of those trained tutors. Learners are assessed when they begin in our program. We use the Slosson Oral Reading Test (SORT) for literacy leamers and the English as a Second Language Oral Assessment (ESLOA) for ESL (English as a Second Language) leamers. Follow-up assessments are given to each learner determined by their individual progress through the books and materials in their individual learning plan. Center Directors send in monthly student progress reports. The progress reports are evaluated to determine the effectiveness of the tutoring/learning relationship. We assess the leamer when they leave the program to determine if they have progressed beyond their initial assessment and how much they have progressed. We track how many learners go on to adult education or junior college programs. We track leamers that pass a driver's test, GED, become citizens, become employed, and get betterjobs. 4. Total amount of CDBG funds requested: $ 15,000.00 Please identify the jurisdiction(s)you are applying to: If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. 2— 2002 CDBG Application Organization: L,'t.p�yG,'�,.c%r�� Ciry of Arroyo Grande: _$ 3,000.00 City of Paso Robles: $ 3.000.00 City of Atascadero: $ 3.00.00 City of San Luis Obispo: $ 3.000.00 City of Grover Beach: _ $ 3,000.00 Unincorporated community of: County-wide: - 5. Please describe the budget for the proposed'project or program. a. Revenues: 1. CDBG Funds requested $ 15,000.00 2. Other funds (please describe below) $127,000.00 SLO City County Library $ 34,000.00 State Library $ 19,000.00 United Way $ 2,750.00 SLO Human Relations $ 5,D00.00 ProP• 10 $ 10,000.00 Donations $ 15,000.00 Associates $ 20,000.00 Other grants $ 16,250.00 CDBG $ 15,OOO.UO Total Revenues $142,000.00 a Expenditures: List below by item or cost category. Salaries and payroli costs $ 86,000.00 � Health insurance benefits $ 5,500.00 Insurance $ 3,500.00 Rent $ 13,800.00 Telephone $ 2,000.00 Copier $ 1,750.00 Equipment maintenance $ 300.00 Postage $ 950.00 Mileage $ 650.00 Newsietter � $ 550.00 Marketing $ 1,000.00 Office Supplies $ 2,000.00 Staff Development $ 1,000.00 Volunteer recognition $ 1,500.00 Janitorial $ 600.00 Donor recognition $ 1,500.00 Printing $ 1,000.00 Books for learners and tutors $ 5,000.00 Leaming Centers $ 5,000.00 Pre-service training $ 4,000.00 In-service training $ 1,900.00 Depreciation-computers $ 2,500.00 Totai $142,000.00 3— 2002 CDBG Application Organization: � '� �,� � �� ' G� 6. Does the proposed project or activity meet one of the three national objectives of the �� CDBG program? Please check one of the objectives below that applies to the proposal, and expiain below that applies to the proposal, and explain how the project or activity meets that national obJective. a. X_ Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific ciientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-income persons. See current income limit schedule in the Request for Proposals. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. �• Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. 7. If the project or progrem is designed to meet the National Objective of providing beneFt to low and moderete income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project (regardiess of income group): 700 ersons ouseholds (circle the applicable unit) a. Of the total number of persons or households entered above, how many will be low- income (earning 51% - 80% or less of the County Median income)? 133 person ouseholds (circle the applicable unit) a. Of the total number of persons or households entered above, how many will be very low- income (earning 50% or loess of the County Median income)? 560 _ ersons useholds (circie the appiicable unit) 8. .Check any of the foliowing eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and Guide to Eliqible CDBG Activities) 4— 2002 CDBG Application Organization: • •/ _ Acquisition of real property Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities _ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites _ Interim assistance _ Relocation of individuals, families, businesses, non-profit organizations, and/or farms _ Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) _ Code enforcement _ Historic preservation _ Commercial or industrial rehabilitation _X Special economic development _ Special activities by subrecipients X Public services _ Planning studies 9. Describe the need and the degree to urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The need for literacy services in San Luis Obispo County is great and growing. The National Institute for Literacy pubiishes adult literecy estimates. Their rating system uses 1 as the lowest literacy level and 5 as the highest. The latest pubiished data for our county (1996) shows that 17% of our population age 16 and older is at level 1- the lowest literacy level and 38% are at combined levels 1 and 2. The major consequences of low literacy are: Welfare: 75% of food stamp recipients perform at the lowest two levels of literacy. 50% of adults on welfare do not have a high school diploma or GED. - 43°/a of adults with low literacy skilis live in poverty. Crime: 70% of prisoners pertorm at the two lowest literacy leveis. 5— 2002 CDBG Application Organization: � / �'�.i�l,� C'� �G.v+Gr Continuing cycle: Children's literacy levels are strongly linked to the educational level of their parents. The most significant predictor for children to have success in school is for the primary caregiver to have graduated from high school or have a GED. Children of parents who are unemployed and have not completed high school are five times more likely to drop out of schooi. Literacy is often the first step for a person to become a productive and contributing member of their community. Better English language skilis easily trenslate into better jobs and higher wages for our leamers. With better jobs and higher wages our learners become active productive participants in their communities. Because our service is provided one-taone or in small groups, our leamers are provided with the level and type of instruction specific to their unique needs. Our tutors are prepared to help with such necessary skilis as filling out job applications, learning job specific vocabulary, attaining a driver's license, preparing for the GED test, and studying for the citizenship test. They are also prepared to teach parents to read to their children and to heip teens improve their English language skills. Often, a mentoring relationship develops wherein self-esteem and life skills are modeled and learned. The recruitment, training and retention of volunteer tutors are expensive, on-going, and labor- intensive efforts. We offer monthly tutor trainings conducted by Literacy Council staff. Each training graduates, on average, fifteen new tutors. The trainings are twenty-four hours over a three-day period. Most tutors work one-on-one or in small groups of two or three learners per tutor. This low tutor-learner ratio builds bonds between tutors and learners and is an extremely effective teaching strategy. However, it requires a large and constantly replenished pool of tutors, as well as, staff support, books, and materials. Without ever increasing funding, the Literacy Council would not be able to respond to the demand posed by the ever increasing number.of individuals in San Luis Obispo County needing to learn basic English language skilis. Recruiting, training, and retaining tutors constitute one component of what the Literacy Council needs to do in order to provide its services. The other crucial component is the assurance that each individual that seeks our help can ultimately achieve the goal of reaching a literecy level that will improve his/her overall quaiity of life. Consistent and new funding sources help the Literacy Council provide the program, books, and materials to learners and to individuals on our waiting lists hoping to be learners. The Literacy Council effectively serves all of San Luis Obispo County, as well as providing special programs such as the one at the Grizziy Academy. In order to grow and maintain the integrity of its program, the Literacy Council needs qualified, professional staff to administer, create, and actualize a viabie literacy program that affects every community in our county. If the Literacy Council were not funded nexi year the consequences wouid be: 1. The inability to recruit and train the needed number of tutors. 2. The inerease in numbers of potential leamers on waiting lists. 3. Not having enough books and materials. 4. Loss of staff to positions that promise better wages and benefits. 6— 2002 CDBG Application Organization: L,�'-��,yc C ,v�L , 10. Please describe the specific organization(s) method to implement the proposed project or program: (single or multiple group, with roles; public agency?; non- profit?; for-profit?; experience in operating similar programs; etc.). The Literacy Council, founded in 1983 as a private non-profit, utilizes the following method to implement its program: 1. Have a diverse and active board of directors that is diligent in overseeing a non- profit organization - 2. Have a competent staff that is capable of administrating and coordinating the program/s. 3. Secure funds from both the private and public sector. 4. Uphold accurate accounting of funds. 5. Advertise for volunteer tutors. 6. Be accessible to all potential learners. 7. Offer well designed tutor pre-service and in-service trainings taught by experienced instructors. 8. Maintain a well-trained pool of volunteer Center Directors and tutors. 9. Research for best books and materiais and have them accessible to all tutors and learners. 10. Assure that each learner has a learning plan specific to their individuai English language leaming needs. 11. Track learner progress. 12. Keep data bases of learners and tutors. 13. Collaborate with other agencies whose clients may need our services. 14. Participate in other organizations such as United Way Agency Relations, the Children's Services Network, the SLO Chamber of Commerce's Diversity Council and the Planned Giving Council. � I certify that the information in this application is true and accurate to the best of my ability and knowledge. `�.�.� ��.�� D,��.� .�.�� Signature Date �,�-na,-�,�,�.� �.�.-re�,-� � �u� c� �� iJ� �-�� Printed or typed name Title 7— 2003 CDBG Anplication Or�anization• San Luis Obispo Countv YMCA COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR 1. Name and mailing address of applicant organiiation, with contact person and phone number: San Luis Obispo County YMCA South County Programming O�ce ATTN: Kelly Vough, South County Regional Director ��'��g,'� . 340 Pomeroy Pismo Beach, CA 93449 OCT 2 8 2�02 (805) 773-4182 CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT DEPT. 2. Titlelname of proposed project or program Y Teen X-Treme Program 3. Please describe the proposed project or program. Include a description of the groups who wili benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of projecUprogram milestones. The YMCA's Y Teen X-Treme Program directly serves the early adolescent and middle school students and their families at Judkins, Paulding, and Mesa Middle Schools, located in Pismo Beach and Arroyo Grande, respectively. These schools serve all middle school students who reside in these cities as well as in Grover Beach, Oceano, and Nipomo. Y Teen X-Treme is offered after school every afternoon and is located on two of the ' school campuses, while the Judkins program is held daily at the South County YMCA Programming facility (known to these students as the Y Teen Beach House). Each site is convenientfor students and their families to access, and buses are provided for transportation home at the end of the program day. Y Teen X-Treme is offered free to families and is available to all students attending these schools. The San Luis Obispo County YMCA created a 'Teen Philosophy' to guide curriculum at this first-of-its-kind in the county, after school prog�am for middle school students. We first defined teens by the interests and social patterns that are indicative of that age group. We solicited the input of young people to determine that if they were an adolescent that was living their life to the fullest; they would likely be drawn to parties, 1 2003 CDBG Aonlication Oreanization� San Luis Obisoo Countv YMCA dances, relationships, the night, fun, and food, while also feeling the need for personal rights, parental guidance, and expression. We recognized the probability that if a middle school youth was living life to the fullest and engaging in all of these activities during non-school hours, without adult supervision or intervention, that these behaviors could lead to risk-taking and leave opportunities for poor decision making. The YMCA has a long history of positive youth development and by design, is asset- based and utilizes primary prevention strategies to attain desired outcomes. We developed our Wheel of Club Choices to speak to the interests of teens while creating a secure environment with a wide variety of skills-building activities for them to choose , from. Participants will experience the benefits of interaction with consistent, supportive and well-trained staff in a safe, supervised setting. Teens will arrive after school to engage in activities that they choose from the Wheei of Club Choices (3 choices offered each day.) Facilitated by trained staff, these options include but are not limited to clubs such as the Homework Club, Rad Reporters Qournalism through press releases/newsletters highlighting teens in the community,) Great Growers (garden/composting areas at sites,) Roving Recyclers, Career Seekers (guest speakers and job shadow opportunities,) and Teen Connections (participants interact with older adults at local senior residences/visit younger children at one of the YMCA's After School Adventures Programs/intermingle with high school members of the Y Earth Service Corps.) Art, music,_cooking, and sports are also favorite selections among the teens and are options that are offered every day. Live & Learn is presented to the students one-two times each month and features an array of guest speakers who tell their personal stories of success with emphasis on the benefits of making wise choices and living healthy lifestyles. In addition to the after school program, the YMCA will offer monthly Friday night Teen Dances, Teen Trips on scheduled weekends throughout the year, and local educational field trips after school. We will continue to add skiils buifding selections to our club choices that challenge teens and appeal to their interests, as well as offer presentations by health professionals designed to engage these young people in dialogue to promote communication about teen health issues. Partners in determining program direction and identifying age-appropriate.components that will be popular with teens are representatives from that group who assist staff in planning and facilitating interactive talk sessions and activities. A component of all YMCA Teen Programs is the Character Counts curriculum, designed by the Character Counts Institute. The Six Pillars of Character; Respect, Citizenship, Caring, Responsibility, Trustworthiness and Fairness are the foundation of our program management plan and is the basis built upon for interaction among staff and participants, and teens amongst their peers. Hands on service learning projects planned and performed each month by the teens and adult staff will promote a feeling of value and sense of purpose for the teens. Reflection/Recognition exercises will serve to make service a meaningful experience. 2 2003 CDBG Anulication Oreanization• 3an Luis Obispo County YMCA Program Milestones Y Teen X-Treme participants will be involved in weekly positive after schooi activities at no cost to the family (minimal fee charged for special events/off site fieid trip. Financiai assistance is available in these instances). Teens will plan and implement 18 events or activities for their peers throughout the school year. Youth wili develop a strong and positive relationship with an adult leader. Youth will pa�ticipate in and reflect on a variety of service learning experiences. Y Teen X-Treme participants will be able to define leadership and will describe a significant leadership experience. Youth will have increased experience�with the important workplace and civic skills of teamwork, negotiation, conflict resolution and communication. Teens will learn to make decisions, to problem solve as a team, and to be responsible to each other for group outcomes. Youth will demonstrate a better understanding of the positive character traits of caring, respect, honesty and responsibility. Program Milestones Y Teen X-Treme participants will be involved in weekly positive after school activities at no cost to the family (minimal fee charged for special events/off site field trip. Financial assistance is available in these instances). Teens will plan and implement 18 events or activities for their peers throughout the school year. Youth will develop a strong and positive relationship with an adult leader. Youth will participate in and reflect on a variety of service learning experiences. Y Teen X-Treme participants wiil be able to define leadership and will describe a significant leadership experience. Youth will have increased experience with the important workplace and civic skills of teamwork, negotiation, conflict resolution and communication. � Teens will learn to make decisions, to problem solve as a team, and-to be responsible to each other for group outcomes. 3 2003 CDBG Anolication Oreanization• San Luis Obisno County YMCA ' Youth will demonstrate a better understanding of the positive character traits of caring, respect, honesty and responsibility. The number of DSS ciients who work will increase. The earnings of DSS clients in San Luis Obispo County (South County) will increase. Participants employed in non-subsidized jobs wiii continue to be self sufficient Work force productivity will increase. 4 2003 CDBG A lication Or anization: San Luis Obis o Count YMCA 4. Total amount of CDBG funds requested: $14.000.00 ..•. i ArmVn (;rande CitY of Please identify the jurisdiction (s) you are applying to ��' �� Grover Beach Oceano and Niaomo. If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: 4�� • City of Grover Beach: 4 0$ '� County-wide: 6 0��•�� 5. Please describe the budget for the proposed project or program. a. Re�_ $14,000.00 1. CDBG Funds requested ,Q, gg 000.00 2. Other funds (please describe below) -- (Other funds include Department of Social Services projected at'/: of last year's Grant Award. United Way at $7,000.00. Seeking $8,000.00 from YMCA fundraising And other potential funders). $102,000.00 Total Revenues b. Exaen�s� List below by item or cost category. Salaries &Wages $�5,000.00 'h Time Program Director $21,600.00 Key Leaders $20 400.00 Program Staff $57,000.00 Wages Sub-Total Payroll Taxes $7,000 Total Wages $64,000.00 Supplies $12,000.00 Food �12.000.00 Program Supplies Total Supplies $24,000.00 Transportation & Field Trips $10,000.00 Lucia Mar School District Buses $2,000.00 Ride-On TranspoRation/Silverado $20�� Fieid Trips - � $14,000.00 Total Transportation & Field Trips $102,000.00 GRAND TOTAL 5 . 2003 CDBG Aoolication Oreanization• San Luis Obi�o Co�mtv YMCA 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that '� applies to the proposal, and explain below that applies to the proposal, and explain ho the project or activity meets that national objective. a Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). Families who live in the South County make up 33% of low and very low-income households in the entire County. As of September 2002, 719 families receive CaIWORKs cash assistance, and 3,900 rely on Medi-Cal in this area. Many more utilize other resources available to assist families who live below the income level _ determined as low/very low-income. Many of today's families are supported by a single parent who may work many hours and has likely struggled to pay for after school childcare throughout their young child's school-age.years. Indeed, over 50% of South County families who are enrolled in YMCA after school childcare programs`for students in K-6�' grade at local schools qualify for subsidized childcare assistance with the San Luis Obispo County Economic Opportunity Commission (EOC). When their children move on to middle school, they no longer qualify for assistance, as after school care is looked upon as a low priority for this age group. This perspective directly contradicts national and local studies that show that during the non-school hours of 3:00 — 6:00 PM, the highest incidences of youth risk-taking behavior takes place. This program directly addresses the basic need of childcare for this particular constituency. Needy working parents of middle school students are particulariy challenged by the lack of safe and supportive environments for their children after school. This is when parents and other community members, but most importantly the students themselves, report a sense of fearfulness, episodes of intimidation and gang and drug related activity. This is also the time when young adolescents are most likely to engage in sexual,activity. There is no doubt that these issues affect all students and their families to some degree; however it is those same families most likely to benefit from assistance from the Department of Social Services that also find a great sense of relief knowing their children are safe and happily engaged after school. By offering the Y Teen X-Treme program at no cost to the participants, parents can afford to enroll their teens in a structured, organized, supervised, program. As a result, parents are able to focus on theirjobs, decrease absenteeism, and feel confidentthat while they are at work their teens are engaged in positive, safe, enriching, activities after school. By providing transportation for the students, parents are able to work later in the afternoon and know that their children have a safe ride home. Participants empioyed in non-subsidized jobs will continue to be self-sufficient. - Our community wili be enhanced by maintaining a low unemployment rate, and as a long range goal, will help the youth participating in this program gain skilis, pursue their _ 6 2003 CDBG A lication Or anization: San Luis Obis o Count YMCA educations successfuelymore employabie as they matu e to wo k ng age�d offers, and will help them becom Additionaliy, youth, who would not otherwise have the oppo�tunity to travel throughout the County after school to learn about their community, interact with businesses, field t ps thattserve'to broaden their view of theirepersonal future.Will attend low cost Parents needing financial assistance for fee based fiel cat on�w'dhe n'come nve ification .. teens complete a YMCA Financial Assistance App� included. Assistance is based on income and family size and is awarded on a sliding scale. 7. If the project or program is designed to meet the Natio iea�best�mate the providing benefit to low and moderate-income persons, p number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project (regardless of income group): 7501persons will be served 683 students who live in Arroyo Grande attend Judkins, Mesa or Paulding 308 students who live in Grover Beach attend Judkins, Mesa or Paulding 203 students who live in Oceano attend Judkins, Mesa or Paulding 690 students who live in Nipomo attend Judkins, Mesa or Paulding b. Of the totai number of persons or households entered above, how many wiil be low-income (earning 51% or less of the County Median income)? 16% Low-income persons attending Mesa Middle School in Arroyo Grande 14% Low-income persons attending Judkins Middle School in Pismo Beach 12°/a Low-income persons attending Paulding Middle School in Arroyo Grande c. Of th e veal low bncome (earn ng 50%a or less of therCounty Medianmany will b ry income)? 32% Very Low-income persons attending Mesa Middie School in Arroyo Grande 16% Very Low-income persons attending Paukding Sohloos nhArroyo G andeeach 7 _ __--- . 2003 CDBG Application Oreaniza�ion� San Luis Obispo Countv YMCA 8. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and Guide to Eligible CDBG Activities) _ Acquisition of real property _ Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately—owned utilities Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Removal of architectural barriers _ Housing rehabilitation _ New Housing Construction _ Code enforcement _ Historic preservation Commercial or industrial rehabilitation _ Special economic development Special activities by subrecipients � Public services _ Planning studies ' 8 2003 CDBG Aqulication Oreanization- San Luis Obisoo Countv YMCA 9..Describe the need and the degree to urgency.for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The San Luis Obispo County YMCA, in paying particular attention to data that determines current and estimated population growth trends determined by age, found that youth between the ages of 13 — 17 are the fastest growing in comparison to any other age group. In light of this information coupled with studies that show this same age group is most at risk for engaging in unhealthy behaviors, we are demonstrating our commitment to filling unmet needs in our community through innovative, outcomes- , based programming. Since its inception in 1998, the San Luis Obispo County YMCA's Teen Programs Department has strived to meet the challenge of providing age- appropriate, values-based programming/activities/events that promote good character, personal accountability, and responsible behavior to this ever-growing populace. This program is offered free to participants through a partnership between the YMCA, the San Luis Obispo County Department of Social Services (DSS), mini-grants awarded by the United Way of San Luis Obispo County and the County Department of Education, and local school districts (in-kind contributions). The Department of Social Services has contributed the overwhelming majority of funding to the Y Teen X-Treme program each year as part of its commitment to help move families from monetary assistance to work. While we received TANF Incentive Funds from the Department of Social Services to operate Y Teen X-Treme in the 2002/2003 school years, funding was dramatically reduced from previous years due to state budget shortfalis. While Y Teen X-Treme has enjoyed program growth for the past three years, this year we needed to reduce staff, numbers of field trips offered, transportation costs, and program supplies/food. We are aware that the outlook for next year's state funding that will affect our counry's agencies is again, bleak, and the YMCA's ability to continue to provide this outstanding program to our families is in jeopardy. Preliminary projections of program components that will need to be eliminated next year that directly relate to benefits for our families include but are not limited to, bus transportation home, staff cuts, serving fewer teens and a real possibility of being forced to close one of the schools: The need for programs that address the risk-taking behaviors that are prevalent in adolescents, who are not engaged in positive, after school programs that are supervised by caring adults, is clear. A long-term study of American youth, Adolescent Time Use and Risky Behavior, found that when comparing teens who spent one to four hours a week in extracurricular activities with those who spent no time in such activities, the "no time" students were 57% mote likely to drop out their senior year, 49% more likely to use drugs, 37% more likely to be a teen parent, 35% more likely to � drink and 27% more likely to smoke. They also discovered that a kid who had one risky behavior was two to four times more likely to have another. This overlapping would suggest that programs that focus on one type of risky behavior are too narrow and that promoting positive behavior is the best counter. 9 2003 CDBG Apolication Oreanization• San Luis Obisoo Countv YMCA The Action for Healthy Communities Survey that tracked the quality of life in San Luis Obispo as expressed by community residents, indicates that alcohoi is widely used among local teens, and that social drinking pressure accelerates rapidly when a student enters high school. The methods of gathering information for this survey included self-reported episodes of heavy drinking among students. Results indicate that binge drinking among county youth may be higher than the state average, estimated at 10.5%. When asked the question, "During the last 30 days, did you drink five alcoholic drinks in a couple of hours?" 33% of students surveyed in San Luis Obispo County answered affirmatively. The Teen Birth Rate portion of the survey measured the number of births to teen women between the ages of 15 - 19 in San Luis Obispo County for every thousand women of the same age in the population. Results indicate that while the county's teen birth rate remains below the statewide average, the percentage of teens giving birth in our county remains at 32% as it did in findings from surveys conducted during 1994 — 1996. Another indicator of tfie survey cited teen tobacco use among 11�' graders in our county. 23% of local teens reported that they had smoked in the 30 days before the survey, which is higher than the statewide average of 21%. Among young people, the short-term heaith consequences of smoking include respiratory and non-respiratory effects, addiction to nicotine, and the associated risk of other drug use. Long-term health consequences of youth smoking are reinforced by the fact that most young people who smoke regularly continue to smoke throughout adulthood. In addition, teens who smoke are three times more likely than nonsmokers to use alcohol, eight . times more likely to use marijuana, and 22 times more likely to use cocaine. Smoking is associated with a host of other risky behavior, such as fighting and engaging in unprotected sex. ' 10 2003 CDBG Annlication Oreanization• San Luis Obisoo Countv�CA 10. Please describe the specific organization(s) method to implement the proposed project or program: (single or multiple group, with roles; public agency?; non-profit?; for-profit?; experience in operating similar programs; etc.). The YMCA is a non-profit agency that wili continue to maximize collective assets through partnerships with other community agencies/businesses/ organizations/ cities/county, etc. to provide programs that meets an ongoing need. There wiil always be young adolescents entering middle school—and it is important to offer to this constituency an age-appropriate program at low or no cost: The San Luis Obispo County YMCA Y Teen X-Treme Program is in its fourth year of operation at Judkins, Mesa, and Paulding Middle Schools. The Lucia Mar Unified School District, the San Luis Obispo County YMCA, and the Department of Social Services, came together to address already defined community needs and assets as they relate to the middle school student. Each entity brings to this collaboration common goals and the clear understanding that by working together with a wide variety of community based partners, there is an excellent opportunity to significantly change the lives of this community's youth and that of the community itself. The YMCA will work with the local business/agency/city/county community to secure Program Partners that will support specific clubs offered by the Y Teen X-Treme After School Middle School Program through on going funding of club activities and expenses. Funding secured by the County of San Luis Obispo Community Development Block . Grant will be used to pay for transportation and field trip costs for the school year. I certify that the information in this ap lication is true and accurate to the best of my ability a knowledge.� do�- Signa ure Date ,� .G , �� u.� y yy�' Printed or yped name � e _ 11 2003 CDBG Apnlication Organization• San Luis Obisbo Countv YMCA 10. Please describe the specific organization(s) method to implement the proposed project or program: (single or multiple group, with roles; public agency?; non-profit?; for-profit?; experience in operating similar programs; etc.). The YMCA is a non-profit agency that will continue to maximize collective assets through partnerships with other.community agencies/businesses/ organizations/ cities/county, etc. to provide programs that meets an ongoing need. There will always be young adolescents entering middle school—and it is important to offer to this constituency an age-appropriate program at low or no cost. The San Luis Obispo County YMCA Y Teen X-Treme Program is in its fourth year of operation at Judkins, Mesa, and Paulding Middle Schoois. The Lucia Mar Unified School District, the San Luis Obispo County YMCA, and the Department of Social Services, came together to address already defined community needs and assets as they relate to the middle school student. Each entity brings to this collaboration common goals and the clear understanding that by working together with a wide variety of community based partners, there is an excellent opportunity to significantly change the lives of this community's youth and that of the community itself. The YMCA will work with the local business/agency/city/coun.ty community to secure Program Partners that will support specific clubs offered by the Y Teen X-Treme After School Middle School Program through on going funding of club activities and expenses. Funding secured by the County of San Luis Obispo Community Development Block Grant will be used to pay for transportation and field trip costs for the school year. I certify that the information in this application is true and accurate to the best of my abil' and knowledg . � � Q ig ture Date ' � J,%'�� ' � �/�d' Printed typed na e T tle _ il . � ww COUNTY OF SAN LUIS OBISPO (� °z Z COM117UNTTY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM N �w APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR � ° o 0 � � �� ' � �o ¢ �,� o O Z 1. Name and mailing address of applicant organization,with contact person and 6,�' �� phone number: �o T'he Harvest Bag,Inc. Contact Person: Mr. Herman E. Olave � P.O. Box 628 Phone Number: (805)489-4223 Oceano, CA 93445 2. Title/name of proposed project or program: "Feeding the Hungry in San Luis Obispo County" 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or proeram. For projects,describe the location of the project(be as specific as possible, e.g. street address). For programs,state the location from which the program will be operated aud/or describe the geographic area served by the program. Also, please include a schedule of projecUprogram milestones. Harvest Bag is an all-volunteer organization whose mission is to provide nourishing; supplemental food,available to all who deem themselves needy in San Luis Obispo County. Our volunteers work every day of the week, gathering excess food from cooperaring grocery stores,bakeries and doughnut shops. On Tuesdays,vegetables, when availabie, are gleaned from local fields. Also,on Tuesdays,the volunteer crew packages and prepares the foods for distnbution. Each Wednesday morning,rain or shine, we issue this food to the needy at the Soto Sports Complex, on Ash Street, in Arroyo Grande,CA: We operate an ambutatory food issue line, a drive-through, disabled issue line and delivery service to disabled,hom�bound seniors. We also deliver units of food that day to community centers throughout the County: Nipomo, Oceano,Atascadero, San Luis Obispo, Santa Margarita,Paso Robles and wherever there is a request for such services. The Harvest Bag, Inc. started in 1979 when eight local Five Ciries ladies helped EOC begin a gleaning effoR to pick vegetables in the fields of SLO County for the needy. Soon,because of lack of funds,the project was abandoned by EOC. The ladies,realizing the need for such service was great, decided to keep the operation going, and soon petitioned the State of Califomia to award them a charter. Accomplished on January 20, 1981,the charter states that"Harvest Bag, Inc."is a corporation organized and operated exclusively for charitable purposes within the meaning of Section 501 of the Internal Revenue Code." 4. Totai amoant of CDBG funds reqnested: S 40,000.00 Please idznrify the jurisdiction(s)}�ou are applying to'�: City of Arroyo Grande, City of Atascadero, City of San Luis Obispo, City of Grovu Beach,Coimty of San Luis Obispo. If you ara rquestin�CDBG fimds from more tLan one jiuisdiction,please break down the amoimt sho«n abo�e by the jiuisdiction listed beloR-. Crty of A�rn-o Gc�ude: SBppp.pp City of�tascadao: 5gppp_pp Cuy-of Sxn Luis Obispo_ Sgppp.pp C�of Gro�a Bea:h: 5%D00.00 Cocnn-ofSmLmsObi�o: 58000.00 Ce�'�=uick: *\'ote:If�•ou arc appl�-ine to ane or aore ci�es,plzase provide a copy of the �,tication to th�Coimty by tlx agplication�me of October 28,200?_ 5.Pkax desrn"be the badn�tt for tLe proP�P�oJM or Program- a Revenues. 7. CDBG Fia�s rcGueS,sd �ppp pp 2 �r�;s�s(p}e�d�e b_1aa) Dc�as from St�pporter,- -• •-- • 10,000-00 Dorsz`'ons for focd u�its_.--•--.. .50,000.00 OfhersGrasts•• ---- ---••-- •--._72,000.00 Ferx�r-�Gsrz�Er+o�s- •-• -•---•- •• • 2,500.00 R�i (�}e��rh-.ertt). __.. 10_000_00 Toral R�-enues 5124,500.00 2 Exaenditures: List below by item or cost category. 1. Salaries—Ali Volunteer Staff. . . . . . . . . . $ 000.00 2.Travel &Mileage reimbursement. . . . . . . . . .2,000.00 3. Professional Services (Accounting). . . . . . . . 2,600.00 4. Postage, Printing, Office Supplies. . . . . . . .. . 1,000.00 5.Rent(warehouse 8 coolers). . . . . . . . . . . . . 46,000.00 6.Telephone 8 website. . . . . . . . . . . . . . . . . .. .1,000.00 7.Repair 8 Maintenance of Equipment. . . . .. . 10,000.00 8.Vehicle&Liability Insurance. . . . . . . . . . . . . 20,000.00 9.Food Purchases. . . . . . . . . . . . . . . . . . . . .. . 15,400.00 10. General Supplies. . . . . . . . . . . . . . . . . . . . . . 2,000.00 11. VehiGe Operating Costs. (4 trucks, 4 vans, 2 fork-lifts). . . . . . . . . . 21,000.00 12.Utilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . 15,000.00 13.Licenses. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3,000.00 Total Expenditures $139,000.00 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal,and explain below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HLJD). , NOTE: To meet this national objective,the proposed activity must benefit a specific clientele or residents in a particular area of the county or participaring city,at least 51 percent of whom are low and�►►oderate-income persons. See current income limit schedule in the Request for Proposals. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this narional objective,the proposed acrivity must be provided within a designated sium or blighted area,and must be designed to address one or more conditions that contributed to the deterioration of the azea. c. X Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective,the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. 3 \ 7. H the project or program is designed to meet the Nationai ObJective of providing benefit to low and moderate income persons, please estimate the number of persons(or households)to benefit from the project and break that estimate down by fncome group as follows a. Total number of persons or households who will benefd from the project(regardless of income group): A minimum of 500 households each week for 50 weeks of disVibution equals a minimum of 25,000 households benefd from this program. The percentage of one-person households is not certain but is estimated at approximately 25 (5°.G)each week. Person ouseholds (circle the appiicable unit) b. Of the total number of persons or househoids entered above, how many will be low-income (eaming 51°�-80"� or less of the County Median income)? Again, there has been no designation required to detertnine how many of our clients are from one-member househoiiis. We do know that many in our older senior popuiation fall in that category. The majority of our clients(80°.6)fall irtto the iow-income bracket. perso ouseholds circle the applicable unit) a. Of the total number of persons or households entered above, how many will be very low- income(eaming 50°� or Icess of the County Median income)? Approximately 20%of our clients fatl in the very low income range. Again, this inGudes many individuals in our older senior group. Persons i ouseholds(circle the applicable unit) 4 8. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and Guide to Eligible CDBG Activities) _ Acquisition of real property _ Disposition of real property _ Public facilities and improvements (may include acquisition,construction, reconstruction, rehabilitation or installarion) _ Privately-owned utilities _ Cleazance,demolitioq removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuals, families,businesses, non-profit organizations,and/or fazms Removal of architectural bamers _ Housing rehabilitarion _ New housing construction(under limited circumstances) _ Code enforcement _ Historic preservation X Commercial or industrial rehabilitarion _ Special economic development _ Special activities by subrecipients X Public services _ Planning studies 5 9.Describe the need and the degree to urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the neat year? Harvest Bag, is an all volunteer organizatlon, with a long history of public trust. We remain committed to this community and to our mission, To Feed The Hungry. We operate on a tight budget. Our equipment and velucles are main(y donated and "well-used"and some can even be described as antiquated Through a generous CDBG we were, last year, able to update one of our freezer units. Our dedication is strong but our infrastructure is weakening. Equipment and vehicles must be replaced and/or repaired in order to operate with safety. We also need help with a burdensome wazehouse lease and facility improvements wluch taxe our budget each month. With the relief of some of this responsibility, funds could be released to extend the program into other azeas of the county and to purchase staples with high nuhirional value to supplement food issues. The following is a list of our most urgent neecls: A newer model, light-weight truck to transport food to North County.. . . . . . .. . . . . . . . . .. . . . ..$25,000.00 2 new pallet jacks to maneuver heary food items . . . . . .. . . . ... . 1,200.00 New tires for frequently used vehicles. . . . . .. . . . . . . . . .. . . . . .. . 2,000.00 Brake and other needed repairs on frequently used vehicles. . . . ..3,000.00 Help with warehouse rental (53,500/month). . . .. . . . . . . .. . . . . . 10,000.00 TOTAL. .. . . . . . . . . . . . . ... . . .. . .S 41,2000.00 What are the consequences of not receiving grant money? In spite of the many other food distribution programs that come and go in our county,the value and stability of the Harvest Bag program have been proven over the 22 yeazs of our existence. The question, "What would be the consequences of Harvest Bag not continuing its services to San Luis Obispo County7"needs to be answered. Without grant money,Harvest Bag would be unable to continue its services to this community. As a result ,each week, approximately 2,000 persons(the majority of whom are children) would be denied an adequate supply of nu�itious foods such as broccoli,carrots, and milk. These good, useable foodstuffs,most of which are donated by local farmers and grocers, would probabiy be wasted Harvest Bag finds itself in a position to break this pattem and provide a real service to those persons in our community who struggle to fulfill basic needs. Donations from generous individuals and foundations as well as gant money makes this service possible. 6 10.Please describe the specific organization(s)method to implement the proposed project or program: (singie or multiple group,with roles; public agency?; non-profit7;for-profit7; experience in operating similar programs; etc.). Harvest Bag is an all-volunteer organization. Officials are elected each year and these o�cers each take on a specific duty needed to complete the many aspects of our work. Boazd Members are appointed and serve for an undetermined period,helping to define the needs and policies of the organization. There is a monthly meetiag of all members at which time a general discussioa is held of our progress,practices and problems. Membership dues are coliected each year and we are acrive members of the Rerired and Senior Volunteer Program (RSVP)of San Luis Obispo Counry. Harvest Bag, even though it is a unique non-profit group,maintains ries and cooperates with Ciry,County and State Agencies. For instance: social service workers,realizing that there aze ever-growing populations of low- income people who are not adequately fed, aze now cooperating with our efforts to provide food units to their clients; other food-distribution programs ' such as"Food Bank"and"Meals on Wheels" often look to Harvest Bag to augnent their supply of foodstuffs; we are an honorary member of the State Senior Brown Bag Program. Because our capacity for food storage and preservation is greater than any other non-profit agency in the County, we are regazded as an agency prepared to assist during times of emergencies such as earthquake, flood, or even tenorist attack. Harvest Bag is proud and feels obligated to continue to offer all the above- mentioned services to the community. We do admit,however,that we must depend on you and other granting instihrtions for the financial support to , continue the work of Harvest Bag. I certify that the informarion in this application is true and accurate to the best of my ability and lrnowledge. /4�itavL�t� �` lS�..cnei /l/—01 'J—O� Signature -' Date - f/erman � /�/�ve ��S��En � - Printed or typed name Tit e 7 �l�/ . � RECEIVED couNTM oF sAN wis oeisPO ��T 2 8 2002 COMMUNffY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM planning & Bldg APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR 1. Name and mailing address of applicant organization,with eontact person and phone number: Big Brothers Big Sisters of San Luis Obispo County PO Box 12644 San Luis Obispo, California 93406 Contact Person: Gail Gresham (805) 781-3226 or 456-3570 ext'l i 2. Trtle/name ot proposed projeet or program: Big Brothers Big Sisters of San Luis Obispo County Commu�ity Based Mentoring Programs including Freshman Mentor Projects for Disadvantaged and At-Risk Chiidren and Youth in San Luis Obispo County One-to-One Positive Ro%Mode/Mento�Capacity Bui/d/ng P�ojects 3. Please'describe the proposed proJect or progrem. Inelude a daseriptlon ot the groupe who wili benefit and an explanaUon of how they wili benefR from the proposed project or program. For projeets, describe the location oi the proJect(be aa specific as possible, e.g.street address). For programs, stete the loeation irom which the prognm wiil be opemted and/or describe :the geographic area served by the program. Also, please inelude a sehedule of proJectTprogram milestones. Big Brothecs Big Sisters is an internationally recognized organization known for success in serving Ivgh-risk and disadvantaged youth by matching them one-to-one with adult mentors. In San Luis Obispo County our agency follows this model and curcendy serves approximately 4.5% of the children ia the community who(according to the 2000 census)are considered at-risk and high-risk. This population is determined by four factors: If the child comes from a low-income home, if the child's parent hss not received a tugher education,if the child comes from a single- parent or foster home, and/or the child lives in an environment where there is subsfance abuse or criminaI behavior. It has been found that these factois con�ibute to the temptation and influence that drive youth to join gangs, use dtugs and alcohol,have an unplanned pregnancy, and be truant. • Descriotion of arouos who wili benefit and how thev will benefit from Pros�ram • Children in our community need to have a Big Brother or Sister to foster resistance and break the cycles of crime and dependency, drug and alcohol abuse, truancy, and unpianned pregnancy. • School-aged children are waiting for their own positive role model, a mentor, a Big Brother or Big Sister to provide guidance, hope and life enhancing skills and experiences. 2003 CDBG Apptication Organization: Big Brothers Big Sisters of San luis Obispo County • BBBS-SLO targets school-aged children primarily from single family, lower income homes. Many of the children and youth are from families with a history of physica► and emotional abuse, and/or drug and alcohol abuse. • More than hatf ihe young people currently served by Big Brothers Big Sisters of San Luis Obispo County (Bgg��p� �me from high-risk families with one incarcerated parent. � Most of the families served by gi9 grother Big Sisters of San Luis Obispo County are ciients of the Department of Sociai Services and many receive Section 8 housing assistance, bequse of tt�eir limited incomes and other hardships. ' Big Brothers Big Sisters of San Luis Obispo County is an asset based long-term investrnent as reflected ln studies such as the one conducted by the Califomia Mentor Foundation. That study showed that of 57,000 young people in mentor programs in 1999: ✓ 98.4% stayed in school, ✓ 85.25% did not use drugs, ✓ 97.9% did not become a.teen parent, ✓ 98.2% did not join a gang. It has also been documented that ouths mentored b a Bi Brother or Sister are more likelv to: ✓ seek higher eduption and preer goals, ✓ avoid recidivism ✓ make healthier choices. Big Brothers Big Sisters provide volunteer orientation, screening, training and the professional Case Management components of the program, adheres to strict background standards, rigorous training processes, and high quality ongoing case management policies and procedures. Case Managers assist in the measurement of match goals by using statistipl outcome study tools. The Chief Ope.rations OfficeNProgram Director supervises college degreed professional Case Managers as well as College intems and Cal Poly AmeriCorps members to provide scheduled ongoing guidance, support and supervision for the match and family. Targeted marketing strategies are used to identify potential volunteers, and carefully recruit Big Brother and Big Sister mentors. The volunteers are comprehensively screened, trained and matched. Big Brothers and Big Sisters spend a minimum of eight hours a month with their"Little". The time commitrnent is four hours iwice a month of one-to-one mentoring, and a telephone contact on the altemate week. College students commit to the relationship for the school year. Non-students commit to their relationship for a year. High school students in the freshman mentor project commit also participate in the program at their school. Additional funding would be used to meet the demand for an increased number of Big Brother Big Sister positive role model mentor matches, Empowerment Trainings for at- risk children/youths and their guardian, and an increased number of Volunteer Trainings z- 2003 CDBG Application Organization: Big Brothers Big Sisters of San Luis Obispo County for Big Brothers and Big Sisters. Big Brother Big Sister matches provide additional assets for the matched young person including a qring relationship with an unrelated adult, increased setf esteem which leads to hope and the abifity to set productive goals for the future, opportunities to participate and contribute in community activities, social competence, a positive sense of setf and purpose that all lead to resilience. Additional trainings for mentors, children and their guardians are necessary to suppo�t growth. All trainings include communiption skills including conflict resolution. Small group Empowerment Trainings give children and their families the tools for sexual abuse prevention and identifiption, as well as other safety issues. BBBS-SLO follows and teaches best practices that include cultural sensitivity and diversity-inclusion. Big Brothers and Big Sisters volunteers provide a catalyst for change that genUy leads a young person to become a qring, competent a productive adult. BBBS-SLO collaborates with the school personnel, recreational facilities throughout the. County, SLO County Departrnents of Social Service and Probation, CASA Court Appointed Special Advocates, and AmeriCorps, and SAFE-SOC. BBBS-SLO goals and measurable outcomes are charted twice a year, (see attachments). Location of Proiect BBBS�SLO has office space centrally loqted at 1880 Santa Barbara St, in the Cit}r of San Luis Obispo. • In September 2002, Atascadero High School made an °in-kind" donation of office space as their contribution for the Freshman Mentor Projed that BBBS-SLO provides on their campus. • BBBS-SLO also has access to office and/or meeting space at SAFE-SOC (SLO County Deparhnent of Social Services System of Care) in both North and South San Luis Obispo County, Public Gotf Course meeting rooms, Churches, and other public meeting locations. • The activities and one-to-one relationship between the mentor and mentee take place throughout the County. The mentor-mentee matches are encouraged to spend recreational Ume together that costs very I'rttle money, or is free, i.e. hiking, bike rides, the beach, etc. Geoaraanic areas servea: All areas of San Luis Obispo County _ � 2003 CDBG App�i�tion Organization: Big Brothers Big Sisters of San Luis Obispo County Project Milestones ❑ RecruiUfrain Case Manager& support s aff First month O Recruit Big Brothers & Sisters Ongoing ❑ Orient Big Brothers 8 Sisters Ongoing ❑ Screen & interview potential "Bigs^ As the a ! and as needed Y PPY ❑ Train mentors, children and/or guardians As they appiy and as needed ❑ Do home assessments of"Bigs" Ongoing, and as needed ❑ Do home assessments of"Litties" Ongoing, and as needed O Make Big/Li(t►e matches , Ongoing, and as needed ❑ Supervise staff and matches Ongoing ❑ Evaluate match goals and outcomes Twice a year ❑ Provide ongoing case management Daily, and scheduled ❑ Case Reviews •Week/v •Monthlv. • uarted and 'Annual reviews ❑ Plan and have recreational activities Month/y (Fo�al/matches and children waiting to be matched, the "Cadets) ❑ Participate on the "SAFE-SOC'team(s) As scheduled 4. Total amount of CDBG funds requested: a _ 75.000 Please identify the jurisdiction(s)you are applying to: Ail areas of San Luis Obispo County(see beiow) If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. � City of Arroyo Grande: 5 000 City of Paso Robles: 9 500 City of Atascadero: 7 500 City of San Luis Obispo: 19 000 City of Grover Beach: 000 Unincorporated community of: North Coasf(Los Osos-Cambria) 12 000 Countywide: Other communities in the County from Nipomo/Oceano to _ Shandon/San Miguel 18 000 (Al/ocatrons defermined by accessed needs) 4— 2003 CDBG Application Organization: Big grothers Big Sisters of San Luis Obispo County 5. Please desuibe the budget for the proposed project or program. Breakdown of Cost oer averaqe Biq Brothers Bia Sisfers One-to-One Mentor-Menfee "Match"wifh Onaoinq Case-Manaqement The Exnense of Each New Match for a Year • Recruit Big Brothers � Sisters $ 85. • Orient potentiai Big Brothers 8 Sisters ("Bigs') $ 50. • Screen 8 irtterview potential 'Bigs' (frngerprinting, loca!police, sherilf DMV records, interview�eferences) $175. • Train mentors, children and/or guardians $ 85. (@ 3 hours each) • Do home assessmentsNvritten evaluation of'Bigs" $150. • Do home assessments/wrftten evaluation of"Littles' and his/her family I'rfe $150. • Make Big/LitUe matches 8 meet with match at one of their homes complete conVads and document goals $ 85. ■ Professional Case Management $500. (a year) • Evaluate matches twice a year $f50. • Provide monthty recreational activities $ 25. (for aU matches and child�n waiting to be matched, the 'Cadets� Averaae Cost per vear for a new"Match" 51455.00 "In-Kind" match of volunteer Big Brother Big Sister hours Average hours volunbeered 8 per month x 12 months = 96 hours per year96 hours valued at$15.00 per hour of "in-kind" volunteer services per "Match" = S1440.00 Revenues• 1. CDBG Funds requested $75,000 2. Other funds (please describe below) '$ 285,407(See attached budget) "2002 Budget was relined by;95,000 due to the State of CalHomia budget deficit Big Brothers Big Sisters of San Luis Obispo County is NO LONGER receiving monies from the San Luis County Departrnent of Sxial Servlees which funded 75 matches a month{595,000}a year Total Revenues S 285,407 a. Expend(tures: List below by item ar cost category. - See attached budget for 2002 5- ��29H1N B�G BROTHERS BIG SISTERS OF SLO COUNTY O7/31f02 2002 pre�iminary Budget YEAR Incoma . 2�� . 40000-Corttripuya�y 40010-Comm.5upport Campaig� - . 4G020-ReatWrs Clreis `�,798.41 40030-Dlrectµap 75.090.00 40040-Unitad W 7.200.00 i aY DesignaUons 4.024.04 � 40060-OuLgide Events -. 4ppgp-Mtse.Donadan . 6.511.52 40100.Famllies In Need g.�'� , �. 40110-Bip Frknds Clrsle �.� � - 40120.Flnaneial Circl� 655.00 �0t30-Gr pon�tlony �'�'�� 10140-NawslMmr ��-� - . �0150.Alberbon's 140.00 � 40760-BBBS-BNO 481.59 Tohl 40000-Cont�ibvtioru �.000.00 730.907.12 41100-Bowl For qds Saka . 17110-Bow�x Cor�trib�yons 41120.SporupR �•�.� 7ota141700-Bowl pa p�yke 6.875.00 � � 36.875.00 42200-GrarWJConO�ae� . 42C Sl0 City 3 Yarth Task Forse 42C SLO CDBG Pundg � �'�'� � 15,0OO.Op 42070-SLOCourtly-p�� 73.000.0p Total 42030.SLA Cpu'riy � � 28.000.00 - 42040.CMICoMrxt �. 42050-Sehool Base MerKOring 28.725.00 .. 42050a-A�dem High Sclqoi 8.�.� 42050-Sehool Base Mentoring-Lucia Mar 45.000.00 �. Tota142050-Sehool gasa MeMnring �.�.� _ . Total 42200-GraMS/Contracts 176.625.Op - µ000-OC+arllMise.Income , 44010-InEerest Earrwd 1.000.00 Totai 44ppp-p��y�I�e 1.000.00 Tohl Income - 285.407.12 EsPerne `.+0000-Gan't Admin.Expenses 50010-Bookkeepin9 Services 4.000.00 ' 60020-Audlt � . 50030.Mlsealleaeaa 3.000.00 50G0-DueslSub�eript7ona 750.00 50050-Dwior Outreaeh 400.00 50060-E:O 5�0.00 , uhs�chlPhone/Miieag 400.00 50070-Bank Servica Charpes � - - Tota�50000- 60.00 Gan'1 Admin.Ezpeoyes 9.110.00 _ 5� . 1fRJrT'�F3 70:Z9AM BIG BROTHERS BIG SISTERS OF SLO COUNTY 01131l02 � - 2002 Preliminary Budget YEAR 2002 . 57170-Talaphona . �7,p� . 571 EO-Tnininy•Volu�rtea's 4pp.pp 57780•Tnininp-ClkrKS 2pp.pp SM00-TnininglCrnf.-Staft 7.ypp.pp ST210-Travsl-Sh}f 5.ppp.pp 57210•TraINCoM-RooMBOard 2,000.00 S/250-GrantWritln9 2.500.00 � 57260.NewsleWr � 7,500.00 • 572f0-SBM Suppltes 3pp,pp � � 57280-Educatlonal Mafnriab 300.00 57290-Bulldirg RapaiAMai� 3pp.pp 51�00-Strff PaY�d� 150.000.00 57c Co�trad St�tf 2,500.00 � 57310-SdR Racognitlon Spp.pp � 57320-Sh}flBOand Retrsat 500.00 57330-Board Meetlng Experue 500.00 . 51340-Payrdi Taxn 79.800.00 57750-88BS Mliatlon Fees 6.000.00 57380-FamlOp In Naed 80.00 � ' Total 57000.Propnm Ezpenses 251.230.00 . . 58000•CMI Contract Espatnes � . � 58010-CMI Payroli � 58020-Payroll TueslCOmpliro. . . SB030-BookkeepinylAudk . . 58610-G2rR Atlminlstrator. . 3,000.00 . . 58050-Flngarprinting 750.00 ' 58060-Equlp.RepaidMalrtL � 500.00 .. . 58070-ORfea Suppltas 750.00 58080-Poatage 750.00 58090-Talephone 1.000.00 58700-Tnvel 2,000.00 . 58110-Tnini�g 2pp.pp 58720-Marketfn9 500.00 581]0-Mateh Aetivitias 1.000.00 58140-CASA 7.900.00 Total 58000.CMI Contnct Fsperuea 18.350.00 � 59000-B�p Circle of Friends � , . 59010-AdvertlsinglPri�ny - 100.00 Total 59000-Big Circk oi FAends 100.00 80000-Flnaneial Circk . 60010-Advertising/Prirttlng 100.00 Total 60000-Flnanciai CIrcI� 100.00 Nel Total Fspense . "291.140.00 (5,73288) . SC Pa9r 3 ot3 2003 CDBG Application Organization: Big Brothers Big Sisters of San Luis Obispo County _ Disposition of real property _ Public facilities and improvements (may include acquisition, consVUCtion, reconshuction, rehabilitation or installation) - _ Privately-owned utilities _ Clearance, demolibon, removal of buildings and improvements, and/or movemen2 af sWctures to other sites Interim assistance _ Relocation of individuais, families, businesses, non-profit organizations, and/or farms _ Removal of architectural bartiers _ Housing rehabilitation _ New housing consWction (under limited circumstances) _ Code enforcement _ Historic preservaHon _ Commercial or industrial rehabilitation _ Special economic development _ Special activities by subrecipients X Public services _ Planning studies 9. Deseribe the need and th� degree to urgency tor the proposed project or program. What would be the consequences if the proposed project or program is not tunded in the next yeaR BBBS-SLO's ability for capacity building is limited by budget restrictions and the elimination of the County of San Luis Obispo Department of Sociai Services funds ($95,000). Qual�ed Big Brother and Big Sister mentors are avaiiable to be matched with at-risk and disadvantaged children in San Luis Obispo County. The demand for services has exceeded the growth of financial resources. BBBS-SLO will have to stop accepting applications from children until additional funding sources are secured for case management and support staff. 10. ' Please describe the specific organization�s) method to implement the proposed project or program: (single or mukipte group, with roles; publie ageney7; non-pm£rt?; for-profit?; experience in operating simiiar programs; etc.). BBBS-SLO in a non-profd agency. In January 2003 we will be celebrating our eighth anniversary as an affiliate of the premier mentoring organization in the Country, (Big � 7— 2003 CDBG Application Organization: Big Brothers Big Sisters of San Luis Obispo County Brothers Big Sisters of America), as well as in San Luis Obispo County. Each year we have received recognftion or growth from Big Brothers Big Sisters of America. In September 2002, we received three different awards for our growth: One was for increasing our number of matches by 51°.6 over the prior year, the other was for serving the second highest percentage (in Califomia) of at-risk youth in our service area. This is an economical program for two reasons: 1) The outcomes demonsVated by the young peopie served by a Big Brother or Big Sister are sign�cant The chiidren and young peopie served are less likely to 6e involved with drugs, alcohol, unplanned pregnancy, or drug affiliation. 2) The trained, screened and supervised mentors/Big Brothers and Big Sisters provide approximately 8 hours a month of one-to-one attention and adivities for troubied youth. Over a year that is 96 hours, if the time of a trained mentor is valued at $15.00 an hour, each Big Brother or Big Sister is donating time woRh $1440. If this proposal is funded, 75 volunteers will be donating $108,000 worth of services in a year. See the attached evaluation pian and program description for project plan. I certify that the information in this application is true and accurate to the best of my ability and kn wledge. , � Gt � �- i� ��'-a 2 gnature Date C-z�� sC2�S ria ✓►'� �2e S/C � Printed or typed name Title ' s- Big Brothers Big Sistcrs Of San Luis Obispo �valuation Pian Risk Factors Assumptions Outcome goals Outcoroe indicators Meusurement Academic failure Youth at risk fail To improve academic To increase grades, The POE(Progam-Based Outcome classes, have poor competence and self- improve attitude Evaluation)wili be administered to attitudes towazds confidence towards school, parents,youth and the volunteer school, do not complete increase homework mentor every six months after youth assigned homework, completion and reduce �s matched with a mentor.Academic and act out in class acting out behavior in �chievement and attitude wiil be class measured. Low self-esteem Youth who act out at To increase sclf-esteem Increase ability to make The POE will be administered to home and in the of youth participants decisions, increase parents,youth and the volunteer. community suffer form ability to express mentors every six months after low self esteem feelings, increase youth is matched with a mentoc � interest and hobbies, Self-esteem indicators will be improve hygiene and measured. Self-esteem activities appearance, better w�li be developed for youth and mentor to enjoy together. school functionin Isolation Youth who have little To decrease isolation Share activities with The POE wili be administered to communiry or peer mentor, learn to use pazents, youth and the volunteer , support aze at risk of community resources, mentors every six months after behaviorally acting out leam to show trust to youth is matched with a mentor. and of depression. mentor, improve It measures isolation. j selationships with peers ' ' and other adults. Risk Factors Assum tions Outcome oals Outcome indicators Measurement Delinquency Youth at risk are morc To reduce or eliminate Mentor will keep youth 1'he POE will be administered to incline to become delinquency engaged in healthy and pazents,youth and the volunteer delinquent fun ways to spend idle mentors every six months after ' time. youth is matched with a mentor. It measures delinquency and the different activities youth and mentor en a e in. Substancc abuse Youth at risk aze more To reduce or prevent Mentor will model The POE will be administered to likely to use and abuse the usage of drugs and healthy lifestyles, parents, youth and the volunteer drugs alcohol. completely reframing mentors every six months after from drinking alcohol, youth is matched with a mentor smoking tobacco or It measures the ability to avoid using iUicit drugs substance abuse. durin match activities. Poor family Youth at risk have poor To improve the Mentor will model The POE will be administered to � relationships interpersonal interpersonal healthy relationships, pazents,youth and the volunteer relationships with their relationship between good communication mentors every six months after famities. youth and other family skills, compassion and youth is matched with a mentor. members. acceptance of Relationships with family differences. members are measured. fiopelessness Youth at risk aze at To develop a sense of Mentor will work with The POE will be administered to increased risk of a resilience and youth on improving pazents, youth and the volunteer sense of hopelessness. hopefulness academic standing, mentors every six months after ' leam to trust others and youth is mntched with a mentor lan for lheir future. to measure future thinkin . i t keview Date: Big Brothers Big Sisters Little BrotherlSister Report on the Match Linle: Big: Match Datc: I) What are your.favorite things you have done with your Big Brother/Sister? 2) Is there something you and your Big Brother/Sister haven't done, bnt you would like to do? 3) Is there something you want to leam or need more help with? . 4) What do you L7ce about having a Big Brother/Sister? 5) Is there anything you would want to change about your match? C:�Sharcd4ldm in�hta�cha\I itlrprt.dix: 6) Please share a story with us about you and your Big Brother/Sister(for example, a challenge you overcame, a fun time, or a neat thing you learned). DATE COMPLETED / / 7} If you would I�ce to, you can dra�•a picture of your and your Big BrothedSister in the space below. C:ISh•sred�Atim inVvlatchaU itlrprt.dcx R vi Date: P�V+aB��ed Ovldm<Pv�Iuatbe PARENT/GUARDIAN REpORT ON TFIE MATCH tNatch a: F;to k: —�— Cace Managa:�_ Volunteer: Littic: Match Datc: ParrnVGuardian: . Naw xvuld yov describe mry cJwnBes in yorv chrld rn!he jo!lowing areas ove�the par[6 mon11rs7 Mec! A Lttic No A I1ttle - g��r �� Mseh Doe't Not• ce.n e wane wane xno.. rroaem �. sdc-�a«�� z. Abiliry eo express fxlings ' 3. Ability to make decisions 4• Nas fnterests or hobbies 5. Pasoual hygirnc, a cc 1. AttiNde toward xhoo( 2. Uscs school resources 3. School paformancc 4. Uscswmmuniryresourccs 5. Abiliry to avoid delin urn . 6. Abiliry to avoid substancc abusc 7. Abiliry to avoid carly azentin 1. Shows truu toward you 2. Rcspcctc otha cultures 3. Rclationshipwithfamily 4. Rclationship with pcas 5. Relationship with othQ adylts . Pleax be sure to comptete che rev�rse s�de otthe form.... Date completed:_/ / �� B; Thartk you! �du_ M i e�xm,eti sa,"otnm�> A�liaod�ym,vs o(Bi�B�dhaa Bi�Siaen o[Amaia mq'rtRvAm Wi�doammt(n�gmry us wiWwt 'weimm phQ ea-(a�pofit ay��pma may nPvA�t8i�dmmav ri�E d:nMed�m�of Bi�&alas Bi�Sivm ofAmais V.Rn++.duc rtv 717.97 i) If you answered "Much Better", "A little worse"or"Much worse" in any of the categories, please share , with us the detaiLs of that change. 2) Are there other changes you tiave noticed in your Little that were not captured in the survey? 3) What aze some of the highlights ogaccivities you and your little have done? 4) What aze some memorable moments in your match? 5) What is the most satisfying part of being a Big Brother/Sister? 6) How has being a Big BrothedSister impacted you? . 7) Are there any current or forseeable problems or frustrations with the match? `Please fctl Gee to attac6 additiooal pages if there is more yoa would like to add' C:lSharcJW dm inVvtatc•hct\vintrrPt.dix Big Brotl�crs Big Sistcrs of San Luis Obispo County Revicw Date: MENTOR REPORT ON THE MATCH For Ageucy Use ' Match ID: Fi��. ' Volimteer. Little: How would you describe any changes in your Littles match over the past 6 months? Much A Lhtic No A Littic Much• Don4 Not q Bettec Betta Cheage Wocu Wo�se ' Kaow Problem ��. 1)Self�onfidrnce 2)Able tn e�isss fxlings 3)Can make dxisious 4)Has iataau or hobbics S)Pecsonal hygiene,appeazance 6)Sease of the tuture �..:.r:xc:i'aevsr.ts::�e•,: :;r= v�..:••.-.:, � � . -��,�py�;}�•�/�y�l+.y..y. r... � 3 . - r� �. zn:, S ., li..Li � }'�i.!i!i"`2.YY.,a=v��'in.j!��'_ •�v'i �� ft�l�n�tiYNY4/��.x'i^. .�.' . 7)Usu communi raouras • 8j Uses school resourees 9)Aeademie rfocmancc 10)Attitude toward schoof I 1)School « us(homcwork) 12)Class 'ei ation l3)Clsssroom behavior l4)Able to avoid delin cnry I�Able to avoid substance nbuu 1�Able to nvoid earl pareeting eAR�i •' - ;+:- G:;'��:s:> . . �:. .;�r-:�:.<,.._<... - _ •>,:,;..: .z::�' ::.._ t7)shows cusc cownnd'you � IS Ra othcrculnucs . 19) Rdatioathi with Eami� 20)Relationshi with rs 2l)Relntionshi with other sdults — ThanA rnul Cup�7ight O 2(%11 hy Ilig Om�her<pig Sislcts of Amcriu�. q(Tilie�cd ei;cn.ics of l�ig Omthcrs DiR Sistcn nf Ameriu nyr rcprodum lhif dueunxnl foc egrnq•use�rithoul'ez�ric�iaa pi�cr no�.fnrpmli�orgMiratians mey rcpnKfuce IAis daeument ��'i�h�ckno�rlctlFmcnl Of Oig RrMAcrs Ilig Sis�cn of Amrncn. . . ...___._... ___. . I) [fyou aruwe�ed "Much E3ecter", "A little wo�sc" or "Much worsc" in any oCthc catcgories, picacc shar� with us the details of that c6ange. 2) Are there other changes you fiave noticed in your Little that were�ot captured in the survey? 3) What are some ot the highlights of activitics you aad your little have;done? - 4) What are some memorable moments in your match? � S) What is.the most satisfying parc of being a Big BrothedSister? 6) How has being a 6ig BrothedSister impacted you? )1 nrc thore any curtont or forsecable problems or hustrntions with thc match? .. .. . . . .... .....__.. __.._..—._.. ._. .. . _ . . . _.. _. . ._....._. 'I'Icw.c kel (rec lu xllxch M(IlIlI1PIlAI (II{�f\ 1�IIIfCf Ii f11Uff YO{I\1'OYI{I IIRC IU N{IlI' l� \�h.��:J\\�hnu�\�l.uchi.lrhurry.l d�� ____ City of Arroyo Grande t COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM - APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR (Attach additional sheets if necessary) ��T 2 � Zi;u( COMM N�Jy p�ROYO GR�;�1�!i� NOTE: (1) Piease review the CDBG regulations and guidelines and the Request for Proposa(s 6��df��VTU��; completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from county staff. Also, please cali county and/or city CDBG staff with any questions about how to comptete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization,with contact person and phone number: Economic Opportunity Commission of San Luis Obispo County, Inc. 1030 Southwood drive. San Luis Obispo, CA 93405 Jim McNamara, Program Director 541-4122, ext. 11 2. Title/name of proposed praJect or program: EOC Home Repair Program 3. Please descrlbe the proposed proJect or program. Include a description of the groups who wiil benefit and an expianation of how they will beneft from the proposed project or program. For proJects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographlc area served by the program. Also, please inelude a schedule of projecUprogrem milestones. Provide home repair services for very low income households residing in single family homes, mobile homes and multi-family units throughout San Luis Obispo County. Repairs will include roofing, plumbing, flooring, carpentry, elecVical and drywall repairs, removal of architectural barriers (installation of wheelchair ramps, hand rails and grab bars and the reconfiguration of bathrooms for access), cortecGon of safety related problems and building code violations, and the testing, repair and replacement of gas appliances(water heaters, stoves, ovens, ranges and fumaces). The program will have an overall goal of assisting 52 very Iow income households. The estimated average repair cost per household is$1,980.00 with a proposed maximum expenditure per household of$3,500.00 The target popuiation will be reached through EOC's existing outreach network and by the promotion of the service through other social service agencies, non-profit organizaGons and community groups. EOC currently operates a home repair program with CDBG funding in some areas of the County. If this application is funded as requested, the program will be abie to remain in continuous operaGon for the year, ailowing EOC to address emergency needs of clients as they arise while maintaining a small crew of home repair technicians year around to handie ongoing home repair requests. EOC is a licensed general contractor and home improvement conVactor(State Lic.#623259). Work done under this contract wili be performed by EOC staff who have expertise in the various phases of construction that are covered under the program. Existing vehicles, tools, equipment and storage space will be used for the project. The goal wili be to serve the numbers of clients listed for each area within one year of starting the conVact. Quarterly benchmark goals can be estabiished with each contracting City and the County for _ expenditures and the number of ciients to be assisted. ' In addition to completing needed home repairs, clients wili be advised of a wide range of services availabie to the lower income population through EOC and other social service organizations. If eligible for one of EOC's weatherization progrems, clients will also receive attic insulation,weatherstripping, water 2003 CDBG Application Organization: Economic Opportunity Commission of SLO County, Inc. heater blankets, replacement of doors and windows,water saving devices, compact fluorescent lights and energy conservation education. 4. Total amount of CDBG funds requested: $ 105,000 Please identify the jurisdiction(s)you are applying to: San Luis Obispo County (unincorporated) and the Cities of Arroyo Grande, Atascadero, Grover Beach and Paso Robles If you are requesUng CDBG funds from more than one jurisdiction, piease break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: 15,000 City of Paso Robles: 20.000 City of Atascadero: 20 000 City of San Luis Obispo: City of Grover Beach: 25.000 Unincorporated community of: County-wide: 25 000 5. Please describe the budget for the proposed proJect or progrem. a. Revenues: 1. CDBG Funds requested $ 105,000 2. Other funds(please describe below) $ 0 Total Revenues $ 105,000 a. Exoenditures: List below by item or cost category. Program Salaries $ 57,500.00 Construction Materials 30,968.00 Rent(o�ce and warehouse) 3,140.00 Vehicles (fuel and maintenance) 3,180.00 Suppiies, telephone, insurance 2,434.00 Administration �,��g Q� Total Expenditures $105,000.00 6. Does the proposed proJect or activity meet one of the three national objectives of the CDBG program7 Please cheek one of the objectives below that applies to the proposal, and explain below that applies to the proposal, and explain how the project or activity meets that nationai objecttve. a. X Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific ciientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-income persons. See eurrent income limit schedule fn the Request for Proposals. b. ,_ Aids in the prevention or elimination of slums or blight. ` 2— . 2003 CDBG Application Organization: Economic Opportunity Commission of SLO County, Inc. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioreGon of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. The Home Repair Program is targeted at exclusively at low and very low-income households. To be eligible for assistance under the program, all clients must meet eligibiiity guidelines as defined by HUD. 7. If the project or progrem is designed to meet the Nationai Objective of providing benefit to low and moderate income persons, please estimate the number of persons (or households) to beneftt from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project (regardiess of income group): 52 Persons household (circle the appiicable unit) b. Of the totai number of persons or households entered above, how many will be low-income (eaming 51%-SO% or Iess of the County Median income)? 0 Persons household (circie the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (eaming 50% or less of the County Median income)? 52 Persons ousehold (circie the applicable unit) Projected households to be served by jurisdiction: City of Arroyo Grande: 8 very low income households City of Atascadero: 10 very low income households Ciry of Grover Beach: 12 very low income households City of Paso Robles: 10 very low income households County Unincorporated Areas: 12 very low income households 8. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and Guide to Eliqible CDBG Activities) _ Acquisition of real property _ Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities - _ Ciearance, demolition, removal of buiidings and improvements, and/or movement of structures to other sites 3— ' e...,��,.... _ ----•-- — . .. � � � 2003 CDBG Appiication Organization: If you are requesting CDBG funds from more than one jurisdiction, please break down the amount show�above by the jurisdiction listed below. Ciry of Arroyo Grande: City of Paso Robles City of Atascadero: City of San Luis Obispo: City of Grover Beach: County of San Luis Obispo: County-wide: � 'Note: If you are appiying to one or more cities, please provide a copy of the application to the County by the application deadline of October 28,2002. 5. Piease describe the budget for the proposed project or program. a, Revenuer. 1. CDBG Funds requested $ 17.000 2. Other funds(please describe below) $ Total Revenues $ a, Expenditures: List below by item or cost category. 50% salary for the Code Enforcement Officer 6. Does the proposed project or activity meet one of the three national objectives of the CDBG progrem? Please check one of the objectives beiow that applies to the proposal, and explain below that appiies to the proposal, and explain how the proJect or activity meets that national objective. a. x Benefits Iow and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific ciientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-income persons. See current income limit schedule in the Request for Proposals. b. _x_ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity mu5t be provided within a ' designated slum or blighted area, and must be designed to address one or more condtions thet contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no 2— __ COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR (Attach additional sheets if necessary) NOTE: (1) Piease review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from county staff. Also, please call county and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person and phone number: Don Spagnolo, P.E. ��J�� Director of Public Works/City Engineer �CZ w 8 ��0�. City of Arroyo Grande P.O. Box 550 CI7Y Or ARRUYU Gfir�VDE Arroyo Grande, CA 93421 �OMMUNITY DE�lELOPMcNT DcP;. (805) 473-5440 E-Mail: DSpagnolo@arroyogrande.org 2. Titielname of proposed project or activity: Spruce and Cedar Street Sidewalks 3. Please describe the proposed project or program. Inciude a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as speci£c as possible, e.g., street address). Forprograms, state the location from which the program wili be operated andlor describe the geographical area served by the program. Also, please inciude a schedule of projecUprogram milestones. The project consists of the construction of the 'remaining curb, gutter and sidewalk on Spruoe Street between Popiar Street and Ash Street, and on Cedar Street between Spruce Street and Aspen Street. The City is constructing curb, gutter and sidewalk on portions of these sections of Spruce and Cedar Streets based on the amount of funding available from the 2000 and 2001 CDBG program. The 2003 CDBG funding will be used to complete the improvements - along the properties that did not receive improvements from the 2000 and 2001 CDBG program. 2003 CDBG Application Organization: Citv of Arrovo Grande The project will enhance the community infrastructure in an eligible census tract by installing public sidewalks that are ADA accessible along Spruce and Cedar Streets. This project will benefit all the residents of an area which is primarily residential and where at least 51% of the residents are low to moderate income persons. In addition, this project will benefit those residents who use these streets as a route to the community Soto Sports Complex. If funded, construction of the project wouid be included in the City's FY 2003/04 Capital Improvement Program budget. Bid packages for the project could be prepared during winter 2003 and construction during spring/summer 2004. 4. Total amount of CDBG funds requested: 135 000 Please identify the jurisdiction(s) you are applying to`: Citv of Arrovo Grande If'you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above the jurisdiction listed below. City of Arroyo Grande $135,000 City of Paso Robles City of Atascadero City of San Luis Obispo City of Grover Beach County of San Luis Obispo County-wide *Note: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 28, 2002. 5. Please describe the budget for the proposed project or program. a. Revenues: 1. CDBD Funds requested $ 135.000 2. Other funds (please describe below) $ p Total Revenues $ 135.000 b. Expenditures: List below by item or cost category. PS&E and Bidding $ 3,500 Construction 115,900 Construction Contingencies 11 600 Soils Testing 1,500 Construction Engineering - 2,500 - Total $ 135,000 -2- 2003 CDBG Application Organization: Citv of Arrovo Grande 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that appiies to the proposal, and explain below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: .To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-income persons. See current income limit schedule in the Request for Proposals. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs haying a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of thee community, and no ofher funding sources are available. NOTE: To meet this national objective, the proposed activity must be � provided to deal with major catastrophes or emergencies such as floods or earthquakes. -3- 2003 CDBG Application Organization: (:ity nf arr�y� [�r�nda 7. If the project or program is designated to meet the National Objective of providing benefit to low and moderate income persons, piease estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project (regardless of income group): �nR Persons Household (circle the applicable unit) �'� �� This numbe�is only the households a/ong these streets. lt does not include other personsihouseholds that use these st�eets to access the community Soto Sports Complex. b. Of the total number of persons or households entered above, how many will be low-income (earning 51%-80% or less of the County Median income)? �R Persons Household (circle the applicable unit) �z� �2J Assuming 26%. c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County Median income)? �� Persons Household (circle the applicable unit) �3� �3� Assuming 25%. -4- 2003 CDBG Application Organization: Citv of Arrovo Grande 8. Check any of the following eligible activity categories that apply to the ' proposed project or activity: (Refer to CDBG regulations and Guide to Eliqible CDBG Activities) _ Acquisition of real property _ Disposition of real property X Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities _ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance _ Relocation of individuals, families, businesses, non-profit organizations, and/or farms Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) _ Code enforcement _ Historic preservation Commercial or industrial rehabilitation _ Special economic development _ Special activities by subrecipients Public services _ Planning studies -5- 2003 CDBG Application Organization: Citv of Arrovo Grande 9. Describe the need and the degree to urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Inadequate pubiic facilities continues to be one of the most crucial dilemmas for a local agency. The need for the installation of and upgrades to various public facilities are addressed through the development of a five-year capital improvement program. The City's capital improvement program identifies public facilities that are needed throughout the City along with possible funding sources. General Fund and regional grant funds are not typically available for sidewalks projects on local roads. These funds are almost always programmed for public facilities on major arterial and collector roads. The installation of sidewalks on a local road in an existing residential neighborhood usually occurs with the construction of new dwelling units or the remodeling of an existing dwelling unit. Development of this type may never occur in a neighborhood where at least 51% of the residents are low to moderate income persons. Therefore, if this project is not funded with CDBG funds, it will probably never be programmed as a City capital improvement project. -6- 2003 CDBG Application Organization: Citv of Arrovo Grande 10. Please describe the specific organization(s) method to implement the proposed project or program (singie or multiple group, with roles; public agency?); non-profit?; for-profit?; experience in operating similar programs; etc.). The City of Arroyo Grande will be the agency bidding and constructing the project. The City accomplished most of the design for the improvements as part of the project funded through the 2000 and 2001 CDBG program. The City has experience in designing, constructing and administering projects through the CDBG and various other grant program. I certify that the information in this application is true and accurate to the best of my ability and knowledge. October 28 2002 Signature � Date Don Spaqnolo P.E. Director of Public Works/Citv Enqineer Printed or typed name Titie . -7- 2003 CDBG Application Organization: 1�i�'+• S�'� Lc'w� Giv�kn — ��1� ._,-( �-G- 5. Please describe the budget for the proposed project or program. a. Revenues 1. CDBG Funds requested $ $46,000 2. Other funds (please describe below) $ Totai Revenues $ a. Exaenditures: List beiow by item or cost category. Provide compliant parking lot striping and access $5,000 Flatwork for compliant access $5,000 Remodel of the fountain/BBQ/eaGng area for accessibility $4,000 Replace en doors,door hardware and thresholds $15,000 ConsVuct ADA compliant toilet rooms $10,000 Design and construction administretion $6,000 Signage $1,000 TOTAL 46,000 6. Does the proposed proJect or activity meet one of the three national objectives of the CDBG programl Please check one of the objectives below that applies to the proposai, and explain below that appiies to the proposal, and explain how the project or aetivity meets that national objective. a. _X_ Benefits low and moderate-income persons as defined by the U.S. Department of Mousing and Urban Development(HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the county or paRicipating city, at least 51 percent of whom are Iow and moderate-income persons. See current income limit schedule in the Request for Proposals. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum or biighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this nationai objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. - 2— 7. If the project or program is designed to meet the National Objective of providing benefit to low and moderate income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project (regardless of income group): Persons/households (circle the applicable unit) a. Of the total number of persons or households entered above, how many will be low-income (earning 51%-80%or less of the County Median income)? persons/households (circle the applicable unit) a. Of the total number of persons or households entered above, how many will be very low-income (earning 50%or loess of the County Median income)? Personsmouseholds (circle the applicable unit) 8. Check any of the following eligible activity eategories that apply to the proposed projeet or progrem: (Refer to CDBG regulations and Guide to Eliqible CDBG Activities) _ Acquisition of real property I _ Disposition of real property _x_ Public faciiities and improvements (may inciude acquisition, construction, reconstruction, .. reliabilitation or installation) _ Privately-owned utilities _ Clearance, demolition, removal of buiidings and improvements, and/or movement of structures to other sites _ Interim assistance _ Relocation of individuals,families, businesses, non-profit organizations, and/or farms _X Removal of architectural baRiers _ Housing rehabilitation _ New housing construction (under limited circumstances) _ Code enforcement _ Historic preservation _ Commercial or industrial rehabilitation _ _ Special economic development _ _ Special activities by subrecipients _ Public services _ Planning studies COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMEN7 BLOCK GRANT (CDBG) PROGRAN� APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR (Attach additional sheets ff necessary) NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before uponlreque tl fromPcounty staffy AlsoHplease call cou�nty and9ob'Ia'ygCDBG staff withaany questions about how to complete the form or about the rati�g criteria and process. (2)If the information for any of the questions below requires more roo�nease provide a compiete explanation of your proposed project or program, p attach additionai sheets. 1. Name and mailing address of applicanY organization,with contact person and phone number: - City of Arroyo Grande p,0. Box 550 Artoyo Granda,CA 03421 (805)473-5420 2, Title/name of proposed project or progrem: Code Enforcement O�cer s who will osed proJect or program. For . 3, please describe the proposed project or program. Include a description of the grou benefit and an expianation of how they will beneflt from the prop projects, describe the location of the project(be as specific as possibie, e.g. street address). For programs, state the location from which the Pr ea e include a schedule of/pro ecUpro9 ahm geographic area served by the progrem. Also, p milestones. One Code Enforcement position will be partially funded through the CDBG program. This will allow for the enforcement of the City's Building and Devetopment Ordinances within the redevelopment project area and low and moderate-income area. resuit in furtherndeter o ati n toferesDidentialeandrbus ness propertiesnin those areas and rela eld health and safery violations. qpproximately 50% of code enforcement activities have been required in these areas for the past year. Therefore, in the next year 50% of a fuli time Code Enforcement Officer position is requested. The activities of the Code Enforcement O�cer include referring owners of deteriorating properiies to resources that can assist in funding the necessary corrective measures. - 4. Totai amount of CDBG funds requested: $ 517,000 Please identify the jurisdiciion(s)you are applying to':The City of Arroyo Grande 2003 CDBG Application Organization: . other funding sources are available. NOTE: To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. 7. If the project or program is designed to meet the National Objective of providing benefit to low and moderate income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project (regardless of income group): 250 households or businesses in the low/mod income area or redevelopment project area. Persons/househoids (circle the applicable unit) a. Of the total number of persons or households entered above, how many wili be low-income (earning 51%-80%or less of the County Median income)? persons/househotds (circle the applicable unit) a. Of the total number of persons or households entered above, how many wili be very low-income (earning 50% or less of the County Median income)? Persons/households (circie the applicable unit) 8. Check any of the following eligible activity categories that appiy to the proposed project or program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities) _ Acquisition of real property _ Disposition of reai property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities Clearance, demolition, removal of buiidings and improvements, and/or movement of structures to other sites Interim assistance Relocatio� of individuals,families, businesses, non-profit organizations, and/or farms Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) _x_ Code enforcement _ Historic preservation � 2003 CDBG Application Organization: _ Commercial or industrial rehabilitation _ Special economic development _ Special activities by subrecipients _ Public services _ Planning studies 8. Describe the need and the degree to urgency for the proposed project or program. What would be the consequences if the proposed proJect or progrem is not funded In the next year? Lack of Code Enforcement in the RDA Project area and the low and moderate income areas will result in further deterioration of residences and businesses in those areas. 10. Piease describe the speciTic organization(s) method to implement the proposed project or ' program: (single or multipte group, with roles; pubiic agency7; non-profit?; for-profit?; experience in opereting similar programs; etc.). Th.e Code Enforcement O�cer operates out of the City's Community Development Departme�t as a customer service activity on a complaint basis. The Code Enforcement o�cer has been employed for the past four years. 4— 2003 CDBG Application Organization: _��^ Sk . C;,,,,.��.��n•� Cc„�l.. — G�, •-( '�G— 8. Describe the need and the degree to urgeney for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next yeai't Pubiic services will be denied to disabled persons at the community/recreation facility if funding is postponed. . 10. Please describe the specific organization(s) method to impiement the proposed project or program: (single or multiple group, with roles; publie agency?; non-profit?; for-p�ofit?; expeNenee in opereting similar progrems; etc.). This project will be implemented by City of Arroyo Grande Staff. 4— 2003 CDBG Application Organization: rz.Ivt, S*�� C�M^�� '-"^�'�^ -C�l� �( k�-1— I certify that the information in this application is true and accurate to the best of my ability and knowledge. % C/ ^ �, � � �, � . � j/_�%��i ,,� ",� i ��/ ��/�/� ' nature D'ate-' � ' l �� /%�C ;�� r�!!'�Jil�'"% ;/l�� .��%li', /1/�.�'�C'� P� or typed name Title � 7— COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2003 PROGRAM YEAR OCT 1 G ZuOC (Attach additional sheets if necessary) CITY OF ARROYO GRANDE • COMMUNITY DEVELOPMENT DEP" NOTE: (1)Please review the CDBG regutations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from county staff. Atso, please call county and/or city CDBG staff with.any questions about how to compiete the form o�about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, piease attach additional sheets. 1. Name and mailing address of applicant organization,with contact person and phone number: Diane K. Sheeley Economic Development Director City of Arroyo Grande P.O. Box 550—214 E. Branch Street Arroyo Grande, CA 93421 (805)473-5486 (805)473-5489 fax dsheeleyQarroyogrande.org 2. Titlelname of proposed project or program: East Grand Avenue Small Business Assistance Program 3. Please describe the proposed project or program. Include a deseription of the groups who will benefit and an explanatio� of how they will benefit from the proposed proJeet or program. For proJects, desc�ibe the location of the project (be as specific as possible, e.g. street address). Por progrems, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of projecUprogrem milestones. The City of Arroyo Grande's Economic Development DepartmenURedevelopment Agency would like to offer the businesses in the E. Grand Ave. area the opportunity to receive grant funds to revitalize their businesses, inciuding faqade improvements, window replacements, and fresh paint. This program would complement the City's desire to create a Master Plan for the E. Grand Ave. area. The City(See the attached map of project area). 4. Total amount of CDBG funds requested: 550,000 Piease identify the jurisdiction(s)you are applying to: City of Arroyo Grande . If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. N/A City of Arroyo Grande: City of Paso Robles: � Ciry of Atascadero: City of San Luis Obispo: Ciry of Grover Beach: County of San Luis Obispo: County-wide: 2003 CDBG Application Organization: City of Arroyo Grande 'Note: If you are applying to one or more cities, please provide a copy of the appiication to the County by the application deadline of October 28,2003. 5. Please describe the budget for the proposed project or program. a. Revenues: 1. CDBG Funds requested $ 50,000 2. Other funds(please describe below) $-- Total Revenues $ 50,000 b. Exoenditures: List below by item or cost category. The City of Arroyo Grande anticipates making approximately ten (10) grants of $5,000 per business to businesses within the Redevelopmerit Agency area along E. Grand Ave. 6. Does the proposed project or activity meet one of the three national objectives of the `CDBG program? Please check one of the objectives below that applies to the proposal, and expiain below that appiies to the proposal, and explain how the project or activity meets that nationai objective. a. . X Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). ' NOTE: To meet this nationai objective, the proposed activity must benefit a specific clientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-income persons. See current ineome limit schedule in the Request for Proposals. b. X Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum or biighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are availabie. NOTE: To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as Floods or earthquakes. 7. If the project or progrem is designed to meet the National Objective of providing benefit to • low and moderate ineome persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as foilows: a. Total number of persons or households who will benefit from the project (regardiess of income group): - 10 Persons/households (circle the applicable unit) . 2 2003 CDBG Application Organization: City of Arroyo Grande b. Of the total number of persons or households entered above, how many will be Iow-income (eaming 51% -80% or less of the County Median income)? 25 Persons/househotds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50%or Ioess of the County Median income)? 8 Persons/households (circle the applicable unit) 8. Check any of the follawing eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities) _ Acquisition of reai property _ Disposition of real property ' _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuats,families, businesses, non-profit organizations, and/or farms Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) Code enforcement � _ Historic preservation X Commercial or industrial rehabilitation _ Special economic development _ Special activities by subrecipients Public services _ Planning studies 3 2003 CDBG Application Organization: City of Arroyo Grande 9. Describe the need and the degree to urgency for the proposed project or program. What woutd be the consequences If the proposed proJect or program is not tunded in the next yearl Since the City of Arroyo Grande is actively pursuing the E. Grand Ave. Master Plan in the Redevelopment Agency's Project Area to avoid slums and blight in the targeted area, it is critically important for the City to begin implementing the Smali Business Assistance Program. The City risks losing businesses in the targeted area if we do not actively work with the business owners and property owners to enhance their businesses. Additio�ally, if the project is not funded, the consequences could be significant as the existing businesses need to be even more competitive as the City is being approached by major retail chains for vacant commercial/retail sites in the targeted area 10. Please describe the specific organizatlon(s) method to implement the proposed project or program: (single or multiple group, with roles; pubtie ageneyT; non-profit?; for-profit?; experience in operating similar programs; etc.). The City of Arroyo Grande anticipates the methad of implementation for the project to include providing grants to qualified applicants. More specificaliy, the City expects to grant approximately ten (10)grants of$5,000, totaling$50,000. I certify that the information in this application is true and accurate to the best of my ability and knowledge. G�'1 0.n.t. �L• �-�¢-�.,�C.�, /� - �- �e Z Signature Date v� 0...�. K . Sk « c ��, E�oKO �� De�� .en�- � i rc�fio� Printed or typed name Title 4 ��.d�� COUNTY OF SAN LUIS OBISPO , ��T N 8 ��n` COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PR��I�. . �ARROYO GNANDE APPLICATION FOR FUNDING DURING 2003 PROGRAM "J �"�' DE�/ELOPMENT DEPI (Attach additionai sheets if necessary) NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from county staff. Also, please call county and/or ciry CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person and phone number: Cuesta College Contact: Toni Sommer— (805) 546-3973 P.O. Box 8106 or San Luis Obispo, CA 93406-8106 David Ryal — (805) 549-0401 2. Title/name of proposed project or program: Cuesta College — South Central Coast Small Business Development Center (SBDC) Provide business consulting for existing and start-up businesses for CALWORKS recipients and other low to middle income residents and business owners in San Luis Obispo County and other CDBG jurisdictions. Establish a Business Information Center (BIC) in partnership with the U.S. Small Business Administration (SBA). 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated andlor describe the geographic area served by the program. Also, please include a schedule of projecUprogram milestones. The Cuesta College SBDC provides hands on assistance to residents who are interested in starting a small business as an alternative to finding employment at a local business. The SBDC also provides services to county-based small business. Our services include one-on-one business technical assistance. _The SBDC provides � mentoring, guidance, research support, marketing strategies, business plan development outlines and samples, counseling and reviews and financial analysis. The SBDC pool of consultants consists of legal, financial, marketing, international trade, agriculture, loss prevention, business plan, technology, franchising and human resource specialists. 2003 CDBG Appiication Organization: Cuesta Colleqe Small Business Develooment Center The Cuesta College SBDC aiso offers a wide range of workshops to help existing businesses and _pre-venture small businesses. These offerings include: Start-up Business Orientation, Access To Capital, �ntroduction to E-Commerce, How to Market your Product or Service and How to Buy Advertising. Extended classes in Entrepreneurship and in International Trade are also offered. The Cuesta College SBDC held its first two-day small business conference in San Luis Obispo County in 2002. Small Business resources from State and Federal Agencies were brought in to network with county small businesses. Special Proiects• Business Information Center (BIC) - The Cuesta College SBDC working in collaboration with Mission Community Services Corporation is working to set up a Business Information Center for San Luis Obispo County small businesses. The BIC will be`located at 3566 S. Higuera Street— Suite 100 in San Luis Obispo, main office of the SBDC. The SBA will provide a bank of computers for use by small businesses and residents of the area looking to start a small business. A reference library and other resources will be part of the BIC. The location is DSL ready, ADA compliant and has an adjacent classroom. Entrepreneurial Trainina in Enalish and S�anish — This 36-hour course guides the partic�pants through the steps of business plan development and start-up issues. A class in Spanish will be conducted during November and December of 2002. CAL-POLY Senior Student Pro'ects — The SBDC works in concert with Cal-Poly SLO's Business Department in providing small business clients with senior students to develop business plans and market surveys and plans for the business. (During Summer 2002, one class of students was dedicated to helping the Paso Robles Main Street Association in conducting a marketing survey of customers to various Paso Robles retail sectors). Government Procurement Worksho s — these programs are designed to help small business take advantage of opportunities to do business with government at various levels. Both federal and state agency representatives take part in the programs offered. Exoo_��4 — ExportWise is a six-week — twenty-four hours course, which provided information on government regulations both home and abroad, expoh financing and lines of credit, distribution networks and other necessary issues to do international trade. Earthquake/Emeroencv Preoaredness Work�hoos — This half-day training prepares small businesses to be ready for disasters. How to inventory, protect personnel and customers, and how to be ready to be ready to re-open after a disaster. 2— 2003 CDBG Application Organization: Cuesta Colleqe Smali Business Develooment Center Aariculture Entreoreneurial Train — this is a ten-week — thirty hours entrepreneurial program that will focus on the Agriculture industry. Special focus will be given to wineries and the agtourism industry. The program is produced by NxLevel, an entrepreneurial training component of the University of Colorado. Start-uq Business Preparation —this four-week course will begin to be offered at the Creekside Resource Center in January 2003. The course is designed specifically for CALWORKS recipients and low-income residents. Topics include: 1) Determining the right business for you; 2) Personal Finances and Credit Counseling; 3) Business Start- up Orientation; and 4) The Business Plan. (This program is in collaboration with Consumer Credit Counse4ing Service and SCORE). Small Business Facade and Micro Loan Program — The Cuesta College SBDC compliments various small business loan programs that are offered by the different communities within San Luis Obispo County. The SBDC can assist cities with loan package reviews and help the lending small businesses with fiscal projections and cash flow management. 4. Total amount of CDBG funds requested: $ 49.000 Please identify the jurisdiction(s) you are applying to*: Cuesta College is applying to the County of San Luis Obispo, and the cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles and San Luis Obispo. If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $3.000 City of Paso Robles: $5,000 City of Atascadero: $3,000 City of San Luis Obispo: $10.000 City of Grover Beach: _$3,000 County of San Luis Obispo: $25,000 County-wide: *Note: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 28, 2002. 3— _ � 2003 CDBG Appiication Organization: Cuesta Coileoe Small Business Develooment Center 5. Please describe the budget for the proposed project or program. a• Revenues: ` 9. CDBG Funds requested $ 49,000 2. Other funds (please describe below) $287,500' Total Revenues $336,500 'The Funds are provided by the U.S. SBA - $217,g67, and California Technology, Trade and Commerce Agency - $69,933. Federal and State contributions are for delivery of services for both San Luis Obispo and Santa Barbara Counties. Santa Barbara County and other jurisdiction commitment for 2002 have been for$57,440. a• Exnenditures• List below by item or cost category. Acct. # Item Amount 1000 DirectodAdministration $ 2,000 2000 Clerical support $ 8,000 3000 Fringe Benefits $ 5,600 5000 Consultant reimbursement $20,400 Business Information Center $10,000 Operational expenses $ 7,000 Entrepreneurial Training — Spanish $ 3,000 � 6. Does the proposed project or activity meet one of the three national �bjectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-income persons. See current income limit schedule in the Request for Proposals. b• _, Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided - within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. 4— � 2003 CDBG Application Organization: Cuesta Colleae Small Business Development Center c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or weifare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. The SBDC program works with low to moderate-income residents and small business owners of San Luis Obispo County. These individuals would not be able to afford the services for business technical support from the private sector. Working with this classification of residents, the SBDC program provides information and guidance for determining if self-employment is a viable option for obtaining/creating a job. Many of these businesses are home-based. Working with small business owners, the SBDC program assists in business expansion, which helps to create jobs for the residences countywide. The SBDC program also provides assistance with access to capital. This comes in the form of loan packaging assistance and developing a working relationship with the various funding options available to bring positive economic impact to San Luis Obispo County. These options include; bank financing, SBA toan guarantees, referrals to the Economic Vitality Corporation of San Luis Obispo County's revolving and micro loan programs, California loan guarantee programs and other forms of financing. 7. If the project or program is designed to meet the National Objective of providing benefit to low and moderate income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project (regardless of income group): 100 Persons/households (circle the applicable unit) a. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County Median income)? 60 persons/households (circle the applicable unit) _ a. Of the total number of persons or households entered above, how many wili be very low-income (earning 50°/a or loess of the County Median income)? 40 Persons/households (circle the applicable unit) 5— 2003 CDBG Application Organization: Cuesta Colleqe Small Business Development Center 8. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and Guide to Eli ible CDBG Activities) _ Acquisition of real property _ Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities _ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites _ Interim assistance _ Relocation of individuals, families, businesses, non-profit organizations, and/orfarms _ Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) _ Code enforcement Historic preservation _, Commercial or industrial rehabilitation X Special economic development _ Special activities by subrecipients _ Public services _ Planning studies 6— 2003 CDBG Application Organizatiorc Cuesta Coileqe Small Business Develooment Center 9. Describe the need and the degree to urgency far the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The Cuesta College Small Business Development Center (SBDC) is the only agency of its kind in San Luis Obispo County. The mission of the SBDC is to provide business technical assistance to existing business and pre-venture small businesses (residents) that they may not be able to afford on their own or that they may not have access to in their community. The SBDC program is funded by a grant from the California Technology, Trade and Commerce Agency. These funds are a combination of state and federal (non-CDGB) funding. Many of the services provided by the center are at no out-of-pocket costs to the client. The primary assistance the SBDC provides is one-to-one counseling for the business client. We assist and mentor small business in the development of business plans, marketing strategies, personnel issues, government procurement proposals, loan packages, certifications, licensing and permit requirements and a variety of other business related topics. The SBDC also offers a menu of small business workshops and seminars, as well as entrepreneurial training in English and Spanish and in-depth educational programs for e-commerce, international trade and agriculture. Based on the business demographics provided in the 2001 Economic Outlook Publication presented by the University of California at Santa Barbara, 78% of all San Luis Obispo County businesses have fewer than 100 employees. Based on size standards set by the U.S. Small Business Administration (SBA), over 90% of the county" businesses would be classified as small business. There are now over 6,200 businesses in the county. Over 85% of the jobs created in this county are created by small business and people opting for self-employment. Thus, it is imperative to provide as much support as possible to aid small business to expand and to help individuals be successful in opening a small business. In the last completed calendar year, the Cuesta College SBDC served 93 clients, which fall into the county's category of below moderate income. Three hundred and ninety-five (395) hours of consulting have been dedicated to this target population. Three jobs were created within the target CDBG population. (17 jobs were created � overall in the County). The SBDC assisted CDBG clients in obtaining $766,000 in loans to start or expand their businesses. Assisting small business clients helps to generate needed tax revenues via increased sale tax or by decreasing the clients need upon - county assistance programs. Providing this economic development assistance via the SBDC program also helps to relieve the number of clients seeking assistance from other county non-profit agencies. 7_ 2003 CDBG Appiication Organization: I certify that the information in this application is true and accurate to the best of my ability and knowledge. � �p �, dL Si ature Date Toni Sommer Dean CommuniN and Economic Develo ment Printed or typed name Title 7— THE IMPORTANCE OF ENTREPRENEURSHIP The Facts: • Entrepreneurs lead the way in developing ideas; they are responsible for more than half of all innovations —67% of inventions and 95% of radical inveMions in the past sixty (60) years • The makeup of entrepreneurship will change dramatically in the next 10 — 15 years as major demographic shifts create new profiles of business owners. • From 1987 to 2000, the number of women-owned businesses in the U.S. more than doubled from 4.5 million to more than 10 million. In 1997, revenues from women-owned firms reached $818.7 billion. • Minority-owned businesses generated revenues of$495 billion in 1997 and empioyed nearly four million workers. • Small business represents 99% of all employers. Firms with fewer than 500 employees created 11.8 million jobs and all the net new jobs from 1992 to 1996. • GNP for small business in the U.S. with twenty or fewer employees in 1986 was $1.3 trillion. By 1996, the GNP of this business sector was $2.5 trillion, making small business with twenty or fewer employees the fifth largest economy in the world. • In 1999, over $48 biilion in venture capital was invested in small business. The total number of companies receiving funding was 3,638. Businesses in California and Massachusetts received more that 50% of the total invested. • According to the annual Forbes/Milken Institute Study, San Luis Obispo is rated seventh as the best �lace to do business in the U S On the Central Coast, Ventura also placed taking the fourth spot. • The South Central Coast Small Business Development Center has provided business technical assistance for over 550 existing or pre- venture small businesses per year in San Luis Obispo and Santa Barbara Counties combined. Many more existing or pre-venture small businesses are helped by SCORE, Inventor's Workshop International, _ Economic Vitality Corporation — SLO, the Santa Maria Economic Development Association, Women's Economic Ventures and chambers of commerce. Small Business is BIG in this region. Attachment 3 COb1�1S7PIITY DEVELOPMENT BLOCK GRANT�2001 PAOGRAM1f SUBREC[PIEIYT AGREEMENT - PAGE 2 CITY OF ARROYO GRANDE 2. Statement of work- Section 570.503 The following statement of work provides information for the Recipient to effectively monitor performance of all projects being completed under this Agreement. The 2001 Consolidated Plan includes a project description and a budget for each project funded wholly, or in part, by CDBG funds.The Subrecipient may request modification of the tasks,schedule or budget in writing to the Recipient.The Recipient shall review each request to modify tasks,schedule or budget on a case by case basis and will respond to the Subrecipient within 30 days of the request. The projects listed below shall be implemented by the Subrecipient. For a concise description of each project (i.e., project locadon, project scale, and clientele to be served) please refer to the County of San Luis Obispo's 2001 Consolidated Plan,specifically the Appendix entitled"U.S.Department of Housing and & Urban Development/CPD Consolidated Plan/Listing of Proposed Projects." ........... .rv..n... V4.......�:r::..:.v,v::��.>I' 'U\::..%v...n�.�: d. v. . ,k ..a . ::::lY'.Ar�"".Jii:a:::i:'> �.i:r.�r..�ov. . a, �c � �v ro,, ar � 3'..2.�� , r.�, v.;... vN�?��N4�' �AY'�4�� µ ' �>s F ..: � �`A a � '2� �. � �. III �' . � u � < t'�` � EQ; ' R '.t .� oo:�� r��.�� +v a a .�o�i ...bx.a? . .e..� u�.n.r(�a`�z....,�rc,$.`'°am�'os�:.. '? � .;$ � �:...... ca, F..�.>... .. ... "a�:".�.�3�'�'s � . na..:... .... . . . .. Home Repair by EOC $ 5,000 July 1,2001 December 31, . 2002 Forty Wonderful Program by EOC $ 2,000 July 1,2001 June 30,2002 Senior Health Screening by EOC $ 2,000 July 1,2001 June 30,2002 Teen-in-Action Program by Camp Fire Boys and Girls $ 2,000 July 1,2001 June 30,2002 Code Enforcement within City Redevelopment Area $ 9,600 July 1,2001 June 30,2002 Property Acquisition by the Food Bank Coalition $ 5,000 July 1,2001 June 30, 2002 Cedaz Street Sidewalks by the City $ 70,000 July 1,2001 December 31, 2002 ADA upgrade of the Women's Club Community Center $ 26,000 July 1,2001 December 31, by the Ciry 2002 General Administration by City of Arroyo Grande $ 30,074 July 1,2001 June 30,2002 @��uy`'L¢peca�` `.¢ < �'<c'F�,'+�.� E 3" �it�<af�3�.` d�`�."�r`��" °a< o.�iq'A'c,�h�T'a�lJ}��i'`o°Y ,�{�' �'�'N� ' £'�� n�a�� y,�iaa°�`.r'q1°�S' k �� i �QLaL >'��°k��t"i �0�k`h.'�'��XU�w? .o�`aA��y,GV� �D�Y513�Ti-'l��. 4`o"�� on w��,�£�„� : >�y>�o�,e ..`.'.: 4�.. .... .r....<.._ s.r,*s ...`&n��...1«z,..w.;•,A b:.�3` .s'erx��U, t �rta.Y �.so�u, .,��C.o...�..."�C�.,sR,.... ' " 3. Records Federal regulation 570.503(b)(2) requires that this Agreement set forth the required records and record keeping responsibilities that the Subrecipient assumes upon receiving CDBG funds. All records and record keeping activities required of the Recipient by section 570.506 of the federal regulations shall be created and maintained by the Subrecipient and shall be, on the request of 9.c. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a Public Hearing on the following item: CASE NO. Development Code Amendment No. 01-003 APPLICANT: City of Arroyo Grande LOCATION: Village of Arroyo Grande PROPOSAL: Revision of the"Design Guidelines for Historic Districts". ENVIRONMENTAL DETERMINATION: Exempt Per CEQA Section 15061 REPRESENTATIVE: Rob Strong, Community Development Director This proposal will amend portions of Title 16 of the Arroyo Grande Municipal Code by revising the "Design Guidelines for Historic Districts". The Design Guidelines are incorporated by reference in Section 16.08.010 of Title 16. Staff prepared this revision of the Design Guidelines taking into account public comment made at the February 26, 2002 City Council Meeting and during six public workshops held in April and May 2002 as well as written comments received by the City. In compliance with the California Environmental Quality Act (CEQA), it has been determined the proposal is within the scope of the Program EIR prepared for the 2001 General Plan Update. Any person affected or concerned by this issue may submit written comments to the Community Development Director before the Planning Commission or City Council hearings, or appear and be heard in support of, or opposition to, the project. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.). If you chailenge an item in court, you may be �imited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the Planning Commission or City Council at, or prior to, the public hearings. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Date and Time of Hearing: Tuesday, February 25, 2003 at 7:00 P.M. Place of Hearing: Arroyo Grande City Council Chambers 215 E. Branch Street Arroyo Grande, California 93420 ��rc��— Kelly �/ etr�ore, Director of Administrative Services/ Deputy City Cie�k Publish 1 T, Friday, February 14, 2003 (1/8 page) pRROYO a�C� o� �,p hINCOPPORATED 9Z V O '^ MEMORANDUM # ,iu�r ia� iuii * c4��FORN�P TO: CITY COUNCIL FROM.'�t ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR BY: TERESA MCCLISH, ASSOCIATE PLANNER SUBJECT: DEVELOPMENT CODE AMENDMENT CASE NO. 01-003, REVISION OF THE DESIGN GUIDELINES FOR HISTORIC DISTRICTS DATE: FEBRUARY 25, 2003 RECOMMENDATION: It is recommended the City Council review the proposed "Design Guidelines for Historic Districts" (Exhibit A), provide staff direction on the "Alternatives: Design Guidelines for Historic Districts" (Exhibit B) recommended by the Architectural Review Committee and Planning Commission, and continue the Public Hearing until March 11, 2003. FUNDING: No fiscal impact. DISCUSSION: Backqround The Planning Commission and the Architectural Review Committee (ARC) discussed the Guidelines in a joint Public Hearing on October 16, 2001, and the Planning Commission recommended approval of revised Guidelines for Historic Districts ("Guidelines") on February 4, 2002. At the Ciry Council meeting of February 26, 2002, staff was directed to conduct workshops to obtain additional public input on the proposed revisions (Attachment 1). Six identical public workshops were held in April and May where approximately 15-20 people attended each workshop. Staff received several written comments throughout the public hearing and public workshop process, including comments submitted jointly from the Chamber of Commerce and the Village Improvement Association (Attachment 2). The City Council discussed public comments received over the summer at the meeting of September 24, 2002 (Attachment 3). The Architectural Review Committee (ARC) and Planning Commission (PC) reviewed the proposed Guidelines and alternatives that were developed during the public input process and have recommended approval of the proposed Guidelines as amended by the recommended Alternatives in Exhibit "B" (Attachments 4-6). CITY COUNCIL DEVELOPMENT CODE AMENDMENT 01-003 FEBRUARY 25, 2003 PAGE 2 OF 3 Summarv The Guidelines were not significantly changed from the proposed revision submitted to City Council in February. Additional photos were inserted to illustrate materials and building types found in the Village and grammatical changes and clarifications were made. The legislative draft in Exhibit "C" includes all revisions prior to and subsequent to last February's Council meeting with highlighted changes denoting recent edits by the ARC. A separate document entitled "Altematives" (Exhibit "B") discusses the major issues and options derived during the public hearing and public workshop process. These issues relate to: standards, exceptions, distinct guidelines for the Viilage Mixed Use area, mixed use projects, signage, building color changes, the boundary of the overlay district, a checklist of building elements, and definition of"historical structure". The ARC discussed the Alternatives document at length on November 25, 2002 and January 6, 2003 and January 13, 2003. Issue Nos. 8 and 9 were added to the Alternative • document per those discussions. The ARC made some revisions to the proposed aiternatives and voted on each recommendation, agreeing with staff recommendations except on Issue No. 7, the geographic boundary of the District. The Commission voted to include the Myrtle Street and Garden Street area in the overlay district for the purposes of gaining additional input in the public hearing process. The Planning Commission discussed the proposed alternatives on January 21, 2003 and February 4, 2003. The Commission voted to include all the expansion areas as amended by the ARC. Additionally, the Planning Commission voted to recommend alternative 9B, which includes the previously proposed definition of a historic structure, citing that it is consistent with State law and functions adequately as a particular focus for structures older than 50 years. Development Code Uqdate The Guidelines are implemented by a design overlay placed on the Village Commercial and Village Residential zoning districts. If the proposed Guidelines are approved and changes are subsequently required due to upcoming revisions to zoning districts, the overlay district boundaries and guidelines will be changed concurrently. Environmental Assessment Staff has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEQA. It has been determined pursuant to Section 15061 (b)(3) of the CEQA Guidefines that there is no possibility that the activity may have a significant effect on the environment. Public Comments On January 6, 2003, 730 Notices of Public Hearing were sent to properties within 300 feet of the proposed Design Overlay Districts and an advertisement was placed in the Times CITY COUNCIL DEVELOPMENT CODE AMENDMENT 01-003 FEBRUARY 25, 2003 PAGE 3 OF 3 Press Recorder. Public comment from the Planning Commission meeting is incorporated in the draft meeting minutes and further public comment is included in attached letters. Flyers were sent to 805 properties in and surrounding the Village residential area advertising public workshops held in April and May 2002 to discuss the Guidelines. A press release was issued on April 3, 2002, and notices placed in the TPR and the Tribune. Three workshops were held in April 2002 focusing the Village Commercial district. Three workshops were held in May, 2002 focusing on issues relevant to the Village Residential District. Brief notes from the workshops are inciuded at the back of Attachment 2. ALTERNATIVES: The following alternatives are presented for Council consideration: — Discuss recommended Alternatives in Exhibit B and continue public hearing to March 11, 2003; — Provide direction to staff. Attachments: Exhibits Exhibit "A": Proposed Design Guidelines For Historic Districts Exhibit "B" Altematives: Design Guidelines for Historic Districts Attachment "A"Alternative 3 Overlay Map (recommended) Attachment "B" Surveys of Historic Structures in the Village Area (map) Attachment "C" Survey of California Cities that implement Design Guidelines for both existing and proposed development Exhibit "C": Legislative draft of the Design Guidelines for Historic Districts Attachments 1. City Council staff report and minutes for 2/26/02 2. Public comment since City Council meeting 02/26/02 3. City Councii staff report and minutes for 9/24/02 4. Architectural Review Committee Minutes 11/25/02 and 1/6/03 (draft minutes from 1/13/03 are not available) 5. Draft Planning Commission minutes 1/21/03 and 2/4/03 6. Planning Commission Resolution recommending approval of Development Code Amendment 01-003 to City Council (approved 2/4/03) Exhibit A �IiY �I Il�t�i� G�IIN�L �lSIiN G�I�ELINLI F�� Ylli��l[ Ylli\117{ Guidelines for Historic Districts DRAFT February 2003 Update Adopted by City Council ResoluUon No. Date Adopted by City Council Resolution No.3059 �1991,City of Arroyo Grande and Catherine Graves All Rights Reserved dghd�roposed_draft_O1-14-03 PRINTED:2/18/2003 � �ITY �P A��Y� 6�sN�f 9fI1GN ��UlLIMli P�t �Iii��ll �Uitt[ii Table of Contents DESIGN OVERLAY DISTRICT MAP.......................................................................................4 INTRODUCTION..........................................................................................................................5 CONCEPT OF GUIDELINES................................................................................................. 5 Objectives.................................................................................................................................5 HOW THE GUIDELINES WERE DEVELOPED AND AMENDED.................................................... S HOW TO USE THE GUIDELINES......................................................................................... 6 INCORPORATION OF Tf�DESIGN GUIDELINES FOR HISTORIC DISTRICTS IN THE PLANNING PROCESS........................................................................................................................... 7 DESIGN REVIEW IN ARROYO GRANDE ............................................................................. 8 Communiry Development Director...........................................................:..............................8 Architectural Review Committee.............................................................................................8 PlanningCommission..............................................................................................................8 CityCouncil.............................................................................................................................8 REQUIRED APPLICATION SUBMITTAL DOCUMENTS AND MATERIALS .............................. 9 PROJECTS SUBJECT TO Tf�GUIDELINES .......................................................................... 9 DEMOLITION OR RELOCATION PERMIT........................................................................... 1 O PlotPlan Review....................................................................................................................10 PROJECTS NOT SUBJECT TO THESE GUIDELINES............................................................. 1 O HISTORICOVERVIEW............................................................................................................11 HISTORY OF ARROYO GRANDE ...................................................................................... 11 OVERAI.L DESIGN FRAMEWORK.......................................................................................13 GATEWAYS .................................................................................................................... 13 LarmMnRKS.................................................................................................................. 13 NoDES............................................................................................................................ 13 DISTRIC'rs...................................................................................................................... 14 PnTHS ............................................................................................................................ 14 EDGESOR SEAMS........................................................................................................... 14 NATURnLAREAS ........................................................................................................... 14 ARCHITECTURAL STYLES....................................................................................................15 RESIDENTIAL STRUCTURES............................................................................................ 15 Bungalow...............................................................................................................................I S Cottage...................................................................................................................................15 Craftsman...............................................................................................................................15 FolkVictorian........................................................................................................................16 QueenAnne............................................................................................................................16 SpanishEclectic.....................................................................................................................16 COMMERCIAL STRUCTURES ........................................................................................... 17 Late Nineteenth Century Commercial....................................................................................17 EXAMPLES OF CONSTRUCTION MATERIALS................................................................18 WEATHERBOARD OR CLAPBOARD WOOD SIDING.......................................................... 18 CEMENTPLASTER.......................................................................................................... 18 dghd�roposed_draft_O1-14-03 PRINTED:2/182003 2 ��ir �e Aee�r� i�eM�e Yencx i�nEUxec ru 9i�»n� Dunu» YELLOW INDIGENOUS SANDSTONE................................................................................ 18 BRICK AND STONE BLOCK............................................................................................. 19 WINDOW SASHES AND DOOR FRAMES........................................................................... 19 VILLAGE RESIDENTIAL DISTRICTS..................................................................................20 EXISTINGCHARACTER................................................................................................... 20 Similarity in Height, Mass and Scale.....................................................................................20 SimilarityofMaterial.............................................................................................................20 Sense ofExperimentation.......................................................................................................21 Yarietyin BuildingForm.......................................................................................................21 DESIGN GUIDELINES ......................................................................................................21 SiteDesign.............................................................................................................................21 BuildingDesign.....................................................................................................................21 Garage/Parking.....................................................................................................................21 Construction Materials..........................................................................................................12 BuildingColors......................................................................................................................12 VII.LAGE CORE DOWNTOWN..............................................................................................23 MIXED USES WTHIN THE DISTRICT................................................................................. 23 EXISTING CHARACTER...................................................................................................23 Similarity in Height, Mass and Scale.....................................................................................23 SimilarityofMaterial.............................................................................................................24 SenseofExperimentation..............................:........................................................................14 PedestrianOrientation...........................................................................................................24 Yarieryin Building Form.......................................................................................................24 DESIGN GUIDELINES ......................................................................................................24 SiteDesign.............................................................................................................................24 BuildingDesign.....................................................................................................................25 ConstructionMaterials..........................................................................................................25 Buildingcolors.......................................................................................................................26 SIGNS,AWNINGS AND REAR ENTRIES............................................................................ 27 SIGNS....................................................................:.................................................................27 General..................................................................................................................................27 Size.........................................................................................................................................27 Location.................................................................................................................................18 Materials................................................................................................................................28 Colors.....................................................................................................................................28 SignIllumination....................................................................................................................19 AWNlNGSAND CANOPIES.........................................................................................................29 RFaxE�v�'n1ES.........................................................................................................................29 Sidewalks................................................................................................................................31 Signs.......................................................................................................................................31 StreetFurniture......................................................................................................................31 PublicArt...............................................................................................................................32 DEFINITIONS.............................................................................................................................33 ARCHITECTURAL TERM5.....................................................................................................34 REFERENCES.............................................................................................................................35 � dghd�roposed_draft_01-14-03 � PRINTED:2/18/2003 3 I I ' � I ' , � .■-■ � � � �� `\ � ,. r� r, �,./e , ��,,�� 1�' �� .. .,, , ��,•,.,,.1~ . ` ♦��1�•1 � �i � �I��i�1��'�� f � ,, .Y'�� . . � , '.��. :. �, \ � •,,, ��' �"�''��,� • \ ,. �� r�� ;i��i �►�� y� � �I ��i 1�� ,i� . + `�',��,� \•��i/l , ' : �� •► �I�� Gj�- � � i ,; �,/ ,i1,� ,�� ; ., .. � �.- �' ��. �:� ,.>: ,. ` ` ' �� ....�.�� .•� ��1 �4�� ' � � \ � y��' �I' :: s ,, �`. �``��,��,i I � �` ♦ � t�.► . �.�`, , �� , �� `� , ., � '�� ' ► ��t 1 � : .,, , �� - , �� . � ,/ � � �� , . :'I�� __ . � � i � � ��;�•., '� � �� ►��i��i��1� � � , . , . „ �IiY �F ►�l�Y� i�AN�! �EtIiM �II�fLINFI F�� 911i��iL �Ili�lli{ INTRODUCTION . Safeguard �e heritage of .a�,�oyo Grande. CONCEPT OF GUIDELINES • Encourage public lmowledge, understanding and appreciafion of the These Guidelines aze intended to help Ciry's past. protect the historic buildings and chazacter, ■ Enhance the visual character of the City architechue, and sites that reflect the and the Village by preserving and heritage of Arroyo Grande. It is intended promoting diverse and hazmonious that the Guidelines be consulted at early azchitectural styles and designs that stages of any renovation or new reflect historic character and stages in development proposal to help develop an the development of the City. overall approach to the design of the • Conserve valuable material and energy project. resources by conrinued use of the existing built environment. The Guidelines are based on the conceptthat • Protect property values and increase historic resources, like natural resources, aze financial and economic benefits to the important to the human community and owners, businesses and residents of should be identified and protected. This is Arroyo Grande. not an exercise in nostalgia, but is a • Ensure that new conshucrion and methodical attempt to identify important renovarion of existing buildings aze resowces from Arroyo Grande's past and compatible with the historic character of offer recommendarions and policies that will the Village azea and surrounding help assure their preservation and neighborhoods. enhancement. These Guidelines aze intended to provide a The protection of historic dislricts, including variety of design choices and encourage homes, offices and businesses within the creativity. They aze not intended to dictate Village azea of Arroyo Crrande, will help preconceived or uniform design solutions, preserve and enhance the unique qualiries of but to assist design for building in the the City for the enjoyment, pride, educarion historic district and encourage the use of and economic benefit of its citizens, existing design elements. The intent is to businesses and visitors. These Guidelines increase visual elements that buildings have are intended to preserve and enhance not in common, and stress a "sense of fiY' for only the most grand or impressive resources both new and renovated buildings. These of the past, but the recognizable chazacter guidelines offer practica] solutions composed of individual elements in the beneficial for the community as a whole as Village. Developers of Arroyo Grande well as for individual property owners included merchants and fazmers, within the Village azea. entrepreneurs and employees. Most homes, offices and business establishments were modest in scale and urilitarian in funcrion, HOW THE GUIDELINES WERE DEVELOPED and these slructures aze an important part of pND AMENDED the fabric of the City. The Guidelines focus on both existing Objectives design issues in the Village historic districts and on issues that may be expected to arise To help preserve and enhance historic in the future. Although much of the land in resources, the following objecrives aze these dislricts has been developed, there is reflected in the Guidelines: srill substantial opportunity for infill dghdyropoud_draft_Old4-03 PRINTED:2/18/2003 5 t�Tr �e Aee�r� iux�e �ES�cx ��nn�xt� e�� eufnie 9utu�t� development on vacant lots and partially HOW TO USE THE GUIDELINES developed properties. Addirionally, some property owners may wish to restore, �e Guidelines have been prepared to aid remodel or rehabilitate existing structures to City decision makers, private design prepaze them for new uses. To address both professionals and property owners. As the current issues and potential futute concems, design is developed further, the Guidelines these Guidelines consider existing can be used to deteimine which specific conditions, recognize past development procedures have a bearing on the project. patterns, and reflect future potential for T'he Guidelines suggest characterisrics for growth and change. design of details and elements, such as si�s, reaz entrances, landscaping, height, The Guidelines are based on features of the building mass, cons�uction materials and existing built environment. These features other components that compose the projecYs were documented in the Historical Resowce relationship to its surroundings. Survey, 1991, by the Ciry of Arroyo Grande and Catherine Graves, showing exisring The Guidelines aze NOT intended to provide historic shvctures in the Village historic all necessary informarion for development dish-ict of Anoyo Grande (Appendix A). projects within the Village azea. T'his This survey recorded addresses, building manual addresses generalized design issues types, ownership, and focused on only. It is essential that other requirements architectural characteristics that contribute in Title 16 (Development Code) and other to the visual quality of the buildings and to portions of the Municipal Code the entire azea sutrounding them. These (Development Code) be followed for each characteristics include height, roof project. Nothing in these Guidelines is configuration and material, exterior wall ;ntended to supersede requirements of the materials, window and door type, chimneys, Development Code. Questions regazding and porches. Also documented were the relafionship between the Guidelines and surrounding land uses and potenrial threats Development Code provisions should be to the site or historic building. refened to the Community Development Department. The survey reveals that there is not one pazticulaz style that deteimines the overall character of the Village historic dislricts in Arroyo Grande. There is, however, a common "vocabulary" of building elements that helps to create an impression of consistency and continuity. These elements aze used frequenUy and in combination with different architectural styles. The Guidelines were updated by the Community Development Department in 2002-2003. The update process included six community workshops and several public hearings to facilitate public participation. For the ptuposes of these Guidelines, the historic period of the Village is 1870-1939. dghd�roposed_draft_O1-14-03 PRIN"f'ED:2/18/2003 6 �ITY �! l��Y� ��qN�I pf11iN 611�lLINEf !�� IIi��II �Ifi�I[ii INCORPORATION OF THE DESIGN GUIDELINES FOR HISTORIC DISTRICTS IN THE PLANNING PROCESS Is it a Not subject to project? N� Guidelines&Standards (see page 9) (see page 10) YES Is project in historic No Not subject to overlay Guidelines &Standards district? YES Is project consistent with Guidelines & Standards? YES NOT CLEAR NO • Community Development • Request redesign ARC review and recommendation Department approval • Provide findings that to the Community Development OR objectives of the Design Department, Planning Commission • Proceed to ARC review Guidelines&Standards or City Council for further project per Section 16-03 of the are othenvise met, review, including consistency with Development Code OR Guidelines 8 Standards • Recommend denial dghd�roposed_draft_O1-14-03 PRINTED:2/18/2003 7 hrr �e A�u» iuM�e �lIIiM �IU[IINEt P�� Ifiqlt CIti�Ilif DESIGN REVIEW IN ARROYO GRANDE The Planning Commission has been Community Development Director assigned the responsibility to review and approve projects including the following: The Community Development D'uector is responsible for administering Title 16 • Conditional Use Permits Development Code, as described in section • Surface Mining Permits 16.08.090 of the City's Municipal Code. ■ Variances The Community Development Director • Tentative Maps processes all applications, conducts • Vesting Tentative Maps environmental reviews and approves minor • Lot Line Adjustments use permits including permits such as • Lot Mergers viewshed reviews, design reviews and plot • Reversions to Acreage plan reviews. • Certificates of Compliance • Notices of Violation Architectural Review Committee ■ Planned Sign Programs • Viewshed Review Permits The Architectural Review Committee ■ Planned Unit Development Permits (ARC) is a five member advisory committee ■ Extensions of Time (for projects appointed by the City Council to assist the originally approved by Planning Community Development Departrnent, Commission) Planning Commission and the City Council ■ Architectural Review by review of projects and comments • Appeals of Community Development regazding the aesthetics, site planning and Director Determinarions architectural design of development proposals in the City. The ARC includes The Planning Commission also makes three members with technical design, recommendations to the City Council on the planning, architectural and/or landscaping following: design lmowledge and experience reading and interpreting site plans, architechual and • General Plan Amendments engineering drawings as they relate to the • Development Code Amendments appearance of proposed buildings, signage, • Specific Plans and Amendments to structures and landscaping upon a site and Specific Plans the surrounding community. The two other • Amendments to Zoning Districts members of the Committee may, but need • Development Agreements not, have technical design and/or • Permits, Licenses or other enritlements ]andscaping design lmowledge and within an approved Planned experience. Development Planning Commission City Council The Planning Commission consists of five The City Council reviews and approves the members appointed by the City Council. following: The Planning Commission makes recommendarions to the City Council • Genera]Plan Amendments; regazding the Genera] Plan, growth • Specific Plans and Amendments to management and development of the City, Specific Plans; preservallon and conservafion of open space, • Amendments to Zoning Districts and the expenditure of public funds relating to other provisions of this title; the General Plan and many other mandatory • Development Agreements; responsibilities. dghdyroposed_drzft_O1-14-03 PRINTED:2/18/2003 8 hrr �e Au�r� GuM�E �n�cx ��u[uMet rn But��[ Bunnt� ■ Appeals of Planning Commission ■ Any available or required historic deternvnations; informarion relating to the project; • Permits, licenses or approvals within an • Demolition plans,if applicable; and approved Planned Development; • Any other data requested or required • Extensions of Time (for projects by the Community Development originally approved by City Council); Department, Architectural Review • Concurrent applications. Committee, Planning Commission or City Council, as needed. REQUIRED APPLICATION SUBMITTAL �e Community Development Deparhnent DOCUMENTS AND MATERIALS may require submittal of amended plans if substanrial changes aze required before final Applicants must submit adequate considerarion for approval. Plans that do not documentation in order for the City to show all the proposed changes or materials properly evaluate and process applications. may delay the project un61 the applicable Drawings should be to scale and clearly informafion is provided. depict the character of the proposed work. Submittal documents vary depending on what the project involves, however, the PROJECTS SUBJECT TO THE GUIDELINES following documentation is generally required: The Design Guidelines for Historic Districts aze incorporated by reference in the • Completed application form; Development Code (Secfion 16.08.010(1)). • Payment of fee established by the City All pazcels within a Historic Design Overlay Council to cover typical processing district aze subject to the Development Code costs far the specific type of and these Guidelines. As shown on the application (payable to the City of Design Overlay District Map, these Arroyo Grande); Guidelines apply to all commercial, mixed • Site photographs showing topography, use and residential construcrion and vegetarion, existing and adjacent renovarion projects within the Village Core structures,and views from the site; Downtown (D-2.4) Single Family Low- • A scaled Site Plan drawing including Medium Density (D-2.4), Single-Family a north azrow showing exisring and Medium Density (D-2.4), Mulri-Family proposed condirions including Medium-High Density (D-2.4), Mixed Use adjacent development pattems (the and Community Facility (D-2.4) zoning number of copies depends on the type disiricts, as shown on the official zoning of application submitted); map. • Elevations showing all visible sides and the relarionship of proposed Design Overlay District 2.11, remains building(s)to adjacent structwe(s)and subject to the Design Guidelines for Historic the types of exterior materials to be Districts (1994), until such rime as a used; sepazate set of Guidelines pertaining to the • Samples of building materials Traffic Way Corridor is adopted. showing actual colors, textures and types (Computer printouts used as examples of colors and materials are not acceptable, actual material samples must be provided); • A model of proposed commercial or mixed use buildings; dghd�roposed_dreft_O1-14-03 PRIN1'ED:2/18/2003 9 hrr �r A��r� Geex�E BLIIYN �IUELIME4 H� ��tir��a �un��i� DEMOLITION OR RELOCATION PERMIT ' Conshucfion, alteration or removal of any feature that has been deternuned by Request for Demolition or Relocarion the building official to be necessary to Permits within the Historic Overlay Districts protect health or safety. shall be subject to prior review by the Community Development Director for • Projects that include the renovation or compliance with the California non-structural alteration of interior Environmental Quality Act (CEQA) and to spaces only, and will not result in an determine if renovation would be possible alterarion of the outwazd appearance of and preferable. Prior to issuance of permit the siructure. for the demolirion or relocation of any building, norices shall be given to the ARC • Demolition of any struchue found by and the Planning Commission. This dces the Building Official to be necessary to not apply to demolirion determined by the protect health or safety of the public is building official to be necessary to protect exempt. Replacement of any public health or safety. demolished structure will be subject to all provisions of the Guidelines, and all Plot Plan Review applicable City codes and ordinances. New construction or exterior alterations, addirions or modifications of any building or structure in the Historic DesiQn Overlav dish-ict may require Plot Plan review by the Community Development Director before a building permit may be issued. The applicant shall include complete site plans, elevarion details and specificarions, a plot plan, and other information that is needed to describe their project and are required by the Community Development Director. PROJECTS NOT SUBJECT TO THESE GUIDELINES • Residenrial or commercial projects that consist only of painting, routine maintenance, or repair that do not involve a change of design or exterior material, and dces not significantly change the outwazd appeazance of the structure. • Projects where less than 15% of the fapade is physically changed and where a significant feature of a historic shvcture is not impaired. dghd�roposed_dtaft_Ol-14-03 PRINTED:2/18/2003 �� hTr �e Aee�r� Gux�e 9LIIiN GIUELIMEt H� �urnu �uie�rn HISTORIC OVERVIEW �oyo Grande area included William G. Dana, John Wilson, John Price, Francis Z. Branch, and Issac J. Spazks. Francis Branch HISTORY OF ARROYO GRANDE had the most extensive holdings in the valley, including the Arroyo Grande and The history of the Arroyo Grande Valley is Santa Manuela grants, and a part of the fumly rooted in the natural resources that Pismo grant. To help in clearing and abound in the azea. The first lmown settling the land, Francis Branch gave inhabitants of the area wete the Obispeno farmers the use, for five yeazs, of every acre Chumash, who established a territory that they would cleaz and cultivate. covered much of Central California, extending as much as 60 miles inland from The San Luis Obispo Board of Supervisors the ocean. Evidence has been found locally estsblished the township of Arroyo Grande that suggests their presence dates back at in 1862. In 1867, the town consisted of a least 9,000 yeazs. Over 1,200 schoolhouse, blacksmith shop, and stage azchaeological sites have been discovered in stop on the line to Santa Bazbaza. By 1876 the Arroyo Grande Valley. The abundance there were two hotels, two stores, two of food included seafood and fish from the saloons, a wheelwright and blacksmith shop, ridal flats, abundant wildlife in the a schoolhouse, post office, livery stable and surrounding hills and lush nahual several residences. An inflwc of new settlers vegetation. arrived in 1877, drawn by the rich fertile soil and mild climate that encouraged The first Spanish explorer, Juan Cabrillo, agricultural pursuits. arrived on the Central Coast of California in 1542, and his nanative describes many Transportation improvements contributed Chumash Villages and a lazge population of substantially to the success of agriculture in na6ve residents. the valley. The Meherin brothers, who were local merchants, and other investors wishing Spanish residence in the azea commenced in to promote the Arroyo Grande Valley, built 1771, when the mission was established at the Pismo Wharf in 1881. Stock was issued San Luis Obispo de Toloso. The priests of to finance the wharf, and 800 shares were the mission established a garden and sold at $20.00 each to farmers and "planta6on" in the Arroyo Grande Valley in landowners. When finished, the wharf 1780, where they raised large quantities of extended 1,600 feet from shore, where the com, beans, potatces and other crops to water was 27 feet deep at low ride. In 1882, supply food for the mission. At that time, thirty-eight ships were loaded at the wharf, however, the Arroyo Grande Valley was not saving local fanners over $35,000 in freight the wide expanse of fertile farmland it was chazges. later to become. The area, which was to be the City of Arroyo Grande, was one large Also in 1881,the Pacific Coast Railroad was "monte"covered with willows and brush. extended from San Luis Obispo to Arroyo Grande, further srimulating the agriculture The azea remained under the control of the industry and encouraging substanHal growth Spanish government until the Mexican and development. revolution and independence in 1822, when California became a territory of Mexico. Arroyo Grande was incorporated as a City in 1911, at which rime the population was To encourage settlexnent in the "California approximately 1,200. The reputation of the Territory" the Mexican Government granted area continued to lwe residents, and large pazcels of land to individuals wishing agi-iculhual enterprises gave way to to settle in the azea. Eazly landholders in the residential development. Eventually, the dghd�roposed_dreft_O1-14-03 PRINTED:2/t8/2003 �� LI7Y �f ►��Y� ��SN�t �LIIiN G�I�ELINEI P�� IIIi�\II llfi�Ifif small separate settlements of Arroyo Grande, Pismo Beach, Shell Beach, Crrover Beach and Oceano expanded to reach each other's borders, creating a lazge urbanized azea, sometimes called Five Cifies, which is faz different from what eazly settlers ' experienced. Much remains in Arroyo Grande that reflects its heritage and past, however. Many older homes and buildings that remain reflect their utilitarian heritage, with vernaculaz azchitecture common. Some agicultural operarions remain within the city, many of these in proximity to the Village azea. 1'he Village of Arroyo Grande still reflects many aspects of its history today, although most residents are no longer involved in the historic enterprise of agriculture. dghd�roposed_draft_O1-14-03 PRINTED:2/18/2003 �2 hTr �e A��r� i�ex�e �E31iM �It�[LIXEI PU 91fi��lf Dlli�llit OVERALL DESIGN intersecfion of Nelson S�eet and Traffic *y� pV Way. Preservation and enhancement of FRHl�1Gw�M gateways is important to help define the special quality of the Village azea. The Design issues in the Village area aze not change of chazacter, as one enters the limited to individual buildings or projects. Village on East Branch neaz Crown Hill, While the community structure may not be Mason Street or Traffic Way are of concern to an individual renovation ga��'aYs ' project, it should be considered for lazger projects that have the capacity to change the L�►NDMARKS shucture of the Village. The structure of the Village is an expression of the type, There aze features in the community that intensity and arrangement of acrivities and stand out because of their unique visual physical sh-uctures in the community. How character. They aze often used as reference the resident or visitor experiences the points, to help guide a traveler through the shvcture, depends on the clarity of the Village. Landmarks aze notable for the community's physical organizarion. physical characterisrics that separate them from their surroundings, and often, for their Are there landmarks for points of reference coniriburion to the historic fabric of the and recognizable "meering spots?" Are community. Landmarks in the Arroyo travel routes cleaz and conrinuous and aze �de Village include natural features such sepazate azeas recognizable for their as Crown Hill and Arroyo Grande Creek to individual character? These issues, and historic shuctures such as the old Methodist others, help to define the community's Episcopal Church, the I.O.O.F. Hall, the structure. Olohan Building, and the Swinging Bridge. Caze should be taken in the design of new To help illustrate the structure of the Village projects to preserve the effect of existing of Arroyo Grande, and its problems and landmazks, and to assure that new potential, visual elements, first described by "landmarks" aeated aze hazmonious with author Kevin Lynch, can be used to explain tlieir surroundings. A design element can the exisring "image" of the Village azea. ��ntentionally become an unwelcome These elements are defined and examples landmazk if its style, bulk, or color supplied to illustrate how they aze expressed overwhelms the surrounding development or in the Village of Arroyo Grande. Designers obscures an existing"landmark". and decision makers should consider these elements, and determine how they will be NODES affected by development projects. There are strategic spots in the Village that GATEWAYS an observer considers the center or concentrarion of activity or junction of There aze visual "clues"that tell an observer paths. The public pazking azea next to the that they have entered the Village. They aze creek, with the gazebo and Swinging Bridge a change in the quality of space on a path, or Village Green and historic museum area where adjoining azeas aze distinguished aze illustrarions of such a concentrarion of from the distinct and sepazate Village area acrivity, especially during community that the h�aveler is entering. Gateways can festivals and farmer's mazket days. New be natural or man-made, and can range from development designs that incorporate the fust views of historic residences when pedeshian space and visual interest to attract approaching from Branch Mill Road or East acrivity can create such"nodes". Branch Street to the triangle pazk at the dghd�roposed_draft_O1-14-03 PRINTED:2/18/2003 13 �IiY �P Att�Y� ��eM�E �E{IiN �11�[LIXlt P�� 1{i��l[ 61ti�llii DISTRICTS EDGES OR SEAMS There aze azeas of the community with a There aze lineaz elements that aze not paths unique character that distinguishes them that represent breaks in continuity that may from the adjoining areas. An observer can be perceived as batriers between districts or identify certain districts from inside, and "seams" where dishicts aze joined. They often from outside the district. T'he historic may have a feeling of an edge, as with the development of Arroyo Grande, and the steep hills to the north of the Village along ac6vities that occw in different azeas of the LePoint Street, or a seam, like Arroyo Village, conhibute to its division into Grande Creek, joined by bridges. "Edges" districts. or "seams" can be less defined but still apparent such as at Crown Terrace east of There aze distinct differences between the The Village or Traffic Way on the west. historic commercial buildings of the Village Core Downtown area and the neazby Village NATURAL AREAS Residential azea. The Village Residential azea, with many historic homes and large T'here are azeas within the Village that mature trees, differs from the surrounding, remain "natural" as opposed to built azeas, more modem,developments. man-made pazks, plazas or gazdens. In urban areas,the preservation of natural areas Both new development and renovations is often a challenge. Protection of large, should be sensirive to the architectural landmark irees and the riparian azeas elements that contribute to neighborhood adjoining Atroyo Grande Creek contribute character and to disrinctive"districts". substanrially to the overall experience and enjoyment of the Village. Every effort PA7HS should be made to preserve and enhance "natural areas". There are paths for various types of movement. It is unnecessary for an observer to actually travel on the path for it to be a major visual image. This is especially true in Arroyo Grande, where major arterials pass through the Village (Highway 227) or did pass through in eazlier times, Traffic Way. Branch Street has been the "main" street in the Village, and still serves as a major link to Lopez Lake and adjoining azeas. Traffic Way, Bridge,Nevada and Mason Streets aze additional vehicle paths flu�ough the Village, as aze Olohan Alley and LePoint Sh�eet. Smaller connectians for circularion include Short Street, several walkways and historic routes such as Hart Lane or Creekside promenades. Design elements, such as street furniture, signs, trees and lighting can all conh-ibute to the "importance"or purpose that is assigned to a particulaz"path". dghd�roposed_draft_Ol-14-03 PRINTED:2/18/2003 14 �IiY �P A��Y� G�eM�E �EIIiN i11�ELINE3 !�� IISi��lt �Ifi�I[TI ARCIIITECTURAL STYLES first Bungalow development period was from 1895 to 1915. This section illustrates various architectural Cottage styles found within the Village Historic Design Overlay DisUrict. These styles � represent much of the existing architecture � in the Village and shall be used as a guide � ,– i ,. for future development and renovations in the area. m Most of the historic azchitecture dces not follow one specific style, but is influenced by many. The commercial style .___ development in the Village azea is an --�_`�'- eclecric mix of buildings, but there is a A Cottage is basically a small frame single- similar vocabulary in the building design family home that dces not use any particular and conslruction materials. The azchitectural style or ornamentation pattern. development for the residential and Roof styles vary, but most often use gable, commercial buildings generally fits within hip or a combination of the two. This is a one or more of the following uchitectural style that often borrows elements from styles. classic styles, but does not incorporate other elements that make the style unique. RESIDENTIAL STRUCTURES Craftsman i Bungalow , i ' Q� —,,..�... . _._ An extension of the early Bungalow, the Craftsman design included a low-pitched The Bungalow style is a unique house type gabled roof with a wide, unenclosed eave that borrows from other cultures, but is a overhang. Roof rafters aze usually exposed hvly American design. Developed on the and decorative beams or braces ue west coast, the Bungalow reduces the commonly added under gables. Porches are distincrion between inside and outside space, either full or partial-width, with a roof often reflecting the open pracrical living possible supported by tapered squaze columns. The in California. It is generally a low, small most disrincrive featutes of this sryle are the house that used natural materials and relied janctions where the roof joins the wall, on simplified design. The roof structure is where the most ornamentation occurs. This most often broad gables, often with a was the dominant style for smaller homes sepazate lower gable covering the porch, from 1905 to eazly 1920's. The popularity although hipped roof structures aze also of the style faded quickly, however, and few common. There is litt7e ornamentation, and were built after 1930. what is found is of simplified design. The dghd�roposed_dmft_O1-14-03 PRINTED:2/18/2003 15 � t�ix �f Ae��Y� iuM�E �eucx ��neuxE� en 9uia�c 6un��ti Folk Victorian 1. Spindle work includes tumed posts and may also include decorarive gables and omamentation under the wall overhangs. 2. Free classic detailing uses classical columns, instead of delicate turned ' posts, and other ornamentation is less "lacy" and delicate than that found in spindle work. This style became � common after 1890. (�] Spanish Eclectic �.w^ _�. �� I nOJ� 1�IL The Folk Victorian style uses a simple, folk type house style that is often one story and - has a roof that is gabled or hipped (pyramidal). It lacks the inh-icate, irregulaz roof s�ucture of the Queen Anne style, but �e Spanish Eclectic style uses decorarive includes omamentarion common to details borrowed from all aspects of Spanish Victorian-style detailing, especially spindle ,e,rchitecture. The roof is low pitched, work. Facades aze generally symmetrical. usually with little or no eave overhang, or flat. The roof covering is red tile. Typically Queen Anne one or more prominent azches are placed above the door or principal windows. The wall surface is usually stucco, and the fapade is normally asymmelrical. 0 �� • Ske[ches from the Architectural Sryles section aze � �� from Realry Advocates at www.realtyadvocates.com. 0 � �� The Queen Anne architectural style was common from about 1880 to 1910. Identifying features include a steeply pitched, uregular shaped roof, often with a dominant front-facing gable, patterned shingles, cutaway bay windows, and other features to avoid a smooth walled appeazance. The decorative detailing is usually of two types: dghd�roposed_diaft_O1-14-03 PRINTED:2/18/2003 16 t�rr �r tee�r� i�ex�e �Et1iN �II�EIINEt PU i�st��ic 7i�n��i� COMMERCIAL STRUCTURES /OOF Bui/ding 3 t� �� rr � Late Nineteenth Century Commercial ��;�„� O/d Brisco Hote/ I Chazacteristics included in late nineteenth century commercial architecture are double storefronts that are generally 25 to 50 feet wide with one or two entrances. Flat roofs and rooflines with detailed comices, recessed entrances flanked by lazge display windows on the first floors and smaller vertical rectangular windows on the second floors aze common as well. Materials of the time the historic commercial buildings in Arroyo Grande were built include stone, brick and wood. Future renovations and development within the Village Core area shall use similar materials and color to fit within the historic character of the Village. O/ohan Bui/din dghd�roposed_draft_O1-14-03 PRIN1'ED:2/18/2003 �� hTr �e Atnr� i�ex�E �Encx i�u[uxet rn �u»t�[ 9ufu�is EXAMPLES OF CONSTRUCTION CEMENT PLASTER 1•!H�'RIHI,S Cement plaster (including stucco)is not as common as wood or brick, however some of This secrion provides examples of the most the commercial and residenfial buildings i commonly found building materials used in ��n the Village have plaster exteriors. the Village area of A:royo Grande. Thete Cement plaster buildings require detailing j aze also examples of construcfion materials �t gives them a historic "Village" feel. under the Village Core and the Residenrial Buildings with plain plaster walls and no secrions specific to those areas. ornamentation are not appropriate for The Village. All new projects shall use materials that ftt ' within the character of the Village (see following ezamples). Using similar materials or replicating these materials on all projects and restorations will extend the Nr ._ "" 'u� existing character extended throughout the �+ " Yillage. ��`' ' �::, All restorarions shall use materials that match or complement the original shucture facilitaring comparibility and preservarion of its chazacter. WEATHERBOARD OR CLAPBOARD WOOD SIDING YELLOW INDIGENOUS SANDSTONE Most of the original housing and a few of 17iis type of stone is used on the old the commercial buildings used horizontal I.O.O.F. Hall on Bridge Street and the Old wood siding or vertical board and baton for Brisco Hotel on East Branch Sh�eet. It is a the exterior walls and trim of the buildings. golden stone that is shaped in lazge irregulaz Wood siding gives the buildings a sense of chunks. The color of tivs natura] stone adds historic character,adding detail and texture. a wazm vaziety and individuality to the azea. dghdyroposed_dreft_O1-14-03 PRINTED:2/18/2003 �8 [IiY �! ►��Y� �tAN�L lEf1iM G�I�ELINLI P�� 911T��1� 91Ii�11Ti a modem metal look aze not appropriate for the Village. BRICK AND STONE BLOCK Brick and stone blocks aze most common on commercial buildings in the Village. Brick is an old construcrion material that was used in the late 1800s and eazly 1900s when the � bulk of the historic commercial buildings in Arroyo Grande Village were built. The use of exposed plain concrete block is not permitted in the Historic Village Core -'�'d�� Dishict. WINDOW SASHES AND DOOR FRAMES Doors should be made of wood or a material that resembles an older style wooden door. For commercial areas, large industrial style glass doors and windows with metal frames aze not appropriate. Doors with wood trim �;�� and windows with wood framing should be used. Aluminum and other frames that have dghd�roposed_dreft_Ol-14-03 PRINTED:2/IS/2003 19 �lit �P A�NY�� AN�! �ESIiM �ID[LINEf f�\ �IftQlf /IIi�Ilif VILLAGE RESIDENTIAL EXISTING CHARACTER DISTRICTS Many homes in this district were built in the period from 1885 to 1920, and represent a ' ►`-" wide variety of azchitectural styles. Building materials, styles and details differ I�� considerably from home to home, but some E E �� common elements can be idenrified in many buildings. These include height, mass and scale, materials and attention to omamentation. Similarity in Height, Mass and Scale Most homes aze one or two stories high, with single story designs most common. Lots aze generally smaller and riarrower than those in more modern suburban developments, and the home fills much of the width of the lot. Since garages were not included in many of these eazly homes, the facade design dominates the structure and streetscape. Other homes have single, detached garages,often in the reaz yard. Similarity of Material The most common exterior wall material is either weatherboazd or clapboard wood siding. These materials contribute a strong horizontal element to the overall design. Other populaz materials include stucco or plaster, and shingles of various designs are often seen as accent materials or ornamentation, especially on gable ends. Yellow indigenous sandstone, which was often used as a commercial building material in the Village Core azea, is uncommon for residential faqades. It is used often, however, as a material for foundations or retaining walls. Brick and concrete block aze also common foundation materials. This section of the Guidelines applies to all residential pazcels in the Historic Design The most common roofing materia] is Overlay district including Single Family composition shingle, and some wood Low-Medium Density, Single Family shingles are also used. New roofing Medium Density and Mulri Family Mediutn- materials should incorporate composition High Density districts. shingles or other non-flammable material that approximates the appearance of wood. dghd�roposed_d'aft_Ol-14A3 PRINTED:2/IS/2003 � �ITY �! I��Y� �tlN�E �EtIiM ��I�ELINEI P�� LIIT��II 911itlli{ For Spanish Eclectic or Pueblo styles, use 3. Exisring trees should be retained as of mission tiles is appropriate. much as possible, although judicious pruning and shaping wil] be allowed. Window frames aze almost exclusively Drought resistant street trees shall be wood, and door materials incorporate wood incorporated if pedestrian circularion panels with glass, in varying proportions. will not be obshucted. All front yazds , Some homes have been remodeled and now shall be landscaped and maintained on a incorporate non-tradirional materials such as regulaz basis. Properly designed syntheric siding, concrete block or stucco landscaping adds to the small town walls and aluminwn windows. The use of character of the residenrial azea and is these materials is discouraged unless their strongly encouraged. appearance simulates tradirional materials. 4. Existing pazkways shall be retained. Sense of Experimentation New landscaped pazkways shall be installed with substanrial new There aze many similaz types of building const�vction. Continuous hardscape design, and some homes actually appear to parkways are not peanitted. be copies of others in the district. Design features and omamentarion aze often used in �V ; creative ways, however, so that each home � has an individual character. Often, elements from classic design types aze combined, and the result is an unusual home. Variety in Building Form Although most of the homes aze single story, tall two-story homes aze also common. T'he combination of different azchitectural styles, varying setbacks, and distinct wing arrangements create a unique streetscape. Landscaping is used both to conceal and Building Design accent homes, and adds to the overall impression of the district. 1. The height of new buildings shall not exceed development standards allowed in Title 16 of the Municipal Code DESIGN GUIDELINES (Development Code). Site Design 2. New buildings or renovations shall adhere to lot coverage and floor azea 1. All new projects or renovations shall �hon requirements of the Development adhere to site development standards of Code. the Development Code. 3. The use of architectural styles in the 2. All outbuildings, including gazages, yeazs from 1870 through the 1930's is sheds, recycling enclosures, enclosures strongly encouraged (see Architectura] for service areas, trash containers, or Styles for examples). outside storage should be comparible with materials,textures and colors of the 4. New consh�uction shall include elements principal building. common to the district such as cladding type, roofing material, roof structure, dghdyroposed_diaft_O1-14-03 PRINTED:2/I8@003 � �IiY �P l��Y� ��AM�E �lf1YM 6�I�FLIN[I P�� 6117��11 Blii�llil and ornamentarion. Stucco may be renovations involving styles such as permitted in limited quantities provided Spanish Eclectic. that it emulates historic design and it does not detract from the historic 2. Renovations shall use the original character of the azea. materials as much as possible. j 5. All new projects shall use materials that 3. Window sashes and door&ames should ' fit within the character of the Village. be made of wood or vinyl that looks By using similaz materials or replicating like wood, and consistent with the these materials on new projects and historical period. Unfinished aluminum restorations, the existing historic is not allowed. chazacter will be reinforced and extended. 4. Door materials were traditionally wood panel and glass. New or replacement Garage/Parking doors shall be wood or an approved substitute material that simulates the 1. One and two caz gazages should be appearance of original materials. detached or located to the reaz or side of the residence where feasible and where 5. Original decorative details shal] be such placement is in keeping with the retained during renovarion. If the existing chazacter of the neighborhood. original materials have deteriorated and Prominent visibility of garage doors must be removed, they shall be replaced requires ARC approval. (Development with materials that match the origina] in Code Secrion 16.56.020 provides that a design, color,and texture. Minor Exception may be granted for the provision of on-site parking when a Building Colors change or expansion in use is proposed.) 1. Building colors shal] fit within the existing character of the neighborhood and be compatible with the historic period of the Village Residential neighborhood. The use of fluorescent "neon", "day-glo", or bright primary colors as the predominant shade on building facades is not permitted. 2. When Plot Plan review is required,color samples shall be submitted as part of the process. Construction Materials 1. Clapboazd or weatherboazd cladding is the most common type of material used in the residential dishict. Plaster is prevalent in later designs, especially Spanish Eclecric styles. The use of clapboazd or weatherboazd is encouraged in new projects or renovations. Plaster is acceptable for dghd�roposed_draft_01-14-03 PRINTED:2/18/2003 .�. Llif �F A��Y� �IAN�! �EIIiN i11�ELIMEf P�� Ylfi��ll Ylti�llif V�.LAGE CORE DOWNTOWN �d incorporated into new development and renovation. Common elements of design include faqade height and structure, strong � Illlp� Pedestrian orientation, and attenrion to Illl�f ornamentation. � This secrion of the Guidelines applies to all Similarity in Height, Mass and Scale pazcels in the Village Core Downtown area and may also be applicable within Most buildings aze one or two stories high Community Facilities (including Public and range from about eighteen to thirty feet Facilities and Parks), and Mixed Use in height. The majority of the buildings in dishicts as shown on the Desig� Overlay the Village on Branch Street between Traffic District Map. Way and Mason Street are also narrow as well, which emphasizes their vertical An objective of the Village Core Downtown character. azea is to enhance and maintain a compact, acrive street frontage with commercial uses "I7ie most common faqade design is two that atlract pedeshians. A visual continuity stories high, although some buildings use a should be maintained through site design "false fronY' to achieve the impression of and compatibility of scale and materials. height. This fapade treatment, when used on a relatively narrow building, stresses the MIXED USES WTHIN THE DISTRICT strong vertical elements in the structure and creates an impressive image. There aze properties within the Village Core, Mixed Use and Community Facilities Buildings aze also made to appeaz lazger by overlay dishicts that have residential creating a series of attached facades, linldng architectural styles, and aze currently being several smaller shuctures to create the used as stores, shops, residences, or offices. appeazance of one lazge building. These In orderto preserve and enhance mixed use, techniques lead to a more impressive the character of any new building or appearance without losing pedeshian scale renovarion shall be consistent with the or blocldng views and light. surrounding azea. EXISTING CHARACTER Many of the Downtown district historic commercial buildings were erected in the period from 1885 to 1910, and represent a variety of azchitectural styles. Although building material and detail differ, there aze definite patterns that should be respected dgfidyroposed_draft_O1-14-03 PRINTED:2/18/2003 � hrr �r lu�n �ut�E CEIIiN G�UELINEf P�� »ua �un�[n �� traffic. There is no setback from the sidewalk, and buildings are generally designed and detailed to human scale, contributing to an atmosphere where pedestrians feel comfortable. Variety in Building Form There is sufficient variety in height, mass, scale and proportion to create visual interest in the Village Core Downtown Area. There is also a mixture of uses that includes retail establishments, cafes, restaurants and Similarity of Material offices, often within the same block. Brick and stone masonry conshvction is common, especially along Branch and Bridge Streets. Although some exteriors have been painted, such as the Olohan Building, the buildings retain many azchitectural details of "brick fronY' construction. This was one of the most popular storefront types of vernaculaz design, and incorporated commercial establishments on the ground floor with storage, offices or living quarters on the second level. An unusual vernaculaz style that uses locally quarried yellow stone is also found in the Village Downtown district. The unifying element is the stone DESIGN GUIDELINES itself, which calls for simplicity of conshvction and ornamentarion, but the Site Design buildings using this material vary significanUy in design. Another common 1. All new projects or renovarions shall materia] is wood siding, especially adhere to the site development standards clapboazd or weatherboard. of the Development Code. Sense of Experimentation 2. The existing front setbacks of zero to fifteen feet (0' to 15') shall be required Although similaz architectural styles are with main entries facing the street. A evident, and many elements are common, majority of the building frontage shall there is no one predominant azchitectural face the street and incorporate design style, and elements aze often combined in features oriented to the pedestrian. creative ways. The historic character, however,is maintained. 3. Streetscape improvements shall complement the eacisting design Pedestrian Orientation sidewalk paving, lighting schemes and street fiuniture within the district. Most commercial buildings have lazge display windows and a main entrance that 4. All enclosures for service azeas, trash or faces the street, oriented to pedestrian recycling containers shall be designed as dghdyroposed_d�aft_O1-14-03 PRINTED:2/18/2003 � ._.. ____. . � �IiY �P A��Y� i��M�E �Et1iM �II�fLINLI P�� 911i��11 YIli�11T{ part of the overall project or building. building design, and exisring transoms Materials, textures and colors should be should be used in building renovations. consistent with those of the proposed project and compatible with adjacent 5. New conshuction should include buildings. elements such as cladding,roof structure and ornamentation common to the 5. Landscaping shall retain existing trees district. All new projects shall use and plants as much as possible. Street materials including roofing materials trees and sidewalk planters shall be that fit within the character of the incorporated where feasible and Downtown district. By using similaz pedestrian circulallon will not be materials or replicating these materials obstructed. (Sireetscape elements on all projects and restorations, the within the public right-of-way, require existing character will be reinforced and an Encroachment Permit from the Public extended. Works Department.) Landscaping in pazldng azeas shall conform to the 6. Decorative fixtures, including awnings, requirements of Title 16 of the signs, and lighting, shall be integrated Municipal Code(Development Code). with other design elements of the shvctures. Building Design Construction Materials 1. The height of new buildings shall not exceed development standards allowed 1. Brick and stone masonry are the most in Title 16 of the Municipal Code. Scale common fagade materials used on and massing of any building within this historic chazacter shvctures in the azea shall be consistent with that of the Village Core Downtown disUrict, and are neighboring buildings, as described acceptable fapade materials. Some above in "Similarity in Height, Scale brickwork has been painted, and this is and Massing". consistent with design style of the 1870- 1939 period. Other acceptable fapade 2. The existing pattern of building fapades materials include yellow sandstone shall be incorporated into new (such as that on the I.O.O.F. building), development projects. Dominant faqade and wood cladding. Wood cladding designs incorporate either brick front shall be of painted clapboazd, painted elements or parapet features. Roof weatherboazd, or board and batten pattems generally associated with styles. Materials of similar design, color residential buildings such as gable, hip and texture may be considered. Smooth or gambrel aze generally not appropriate plywood panels are not appropriate for commercial building frontages in the unless detailed for the historic period. Village Core Downtown District. 2. Window sashes shall be of wood or 3. For retail commercial buildings, display painted steel, and consistent with the windows should complement the design historical period. Materials that of surrounding historic buildings and approximate the appeazance of origina] shall be oriented to pedestrian traffic. materials may be substituted subject to the approval of the Architectural Review 4. Transoms aze common over display Committee, but unfinished aluminum is windows, and were used for light and not allowed. ventilation. When possible, transoms should be incorporated into new 3. Door materials were tradirionally wood panel and glass, either single or double. dghd�roposed_dmft_O1-14-03 PRINTED:2/IS/2003 � �trr �r lu�r� Cux�t p�u�x G�ue��xe� ��e lut�ue �ui��m New or replacement doors shall be wood or an approved subsritute material that approximates the appearance of original materials. Aluminum enhy doors with large glass panels aze inappropriate for the Village Core Downtown District. 4. Original decora6ve details should be retained during renovation. If the original materials have deteriorated and must be removed, they shall be replaced with materials that match as closely as possible the original in design, color, and texture. 5. Reflecrive glass is not appropriate in the Village Core Downtown District. Stained glass may be used as an accent material if it is consistent with the historic period of the building. Building colors 1. The number of colors used on a building should be kept to a minimum. 2. While bright wlors may be used for limited accent, their use is subject to review by the Architectural Review Committee(ARC). 3. Color samples shall be submitted as part of Plot Plan Review or Conditional Use Permit process. 4. The use of fluorescent, "neon" or "day- glo" colors on building facades is not appropriate, historic base colors should be used instead. 5. Accent colors used for ornamentation, awnings, dentils, friezes or other details shall hannonize with the predominant building color. 6. Color palettes shall complement the majority of the neighboring buildings and be consistent with the historic period. dghd�roposed_diaft_Oi-14-03 PRINTED:2/18/2003 � hrr �r Au�r� ��ex�E peu�e 6�neuxE� en �um�� n�an SIGNS, AWNINGS AND REAR ENTRIES 4. Painted wall signs are not appropriate on facades of unpainted brick or stone. Removing or altering painted signs can cause damage to the surface material. Wal] signs painted on finished wood and/or painted brick, stone or stucco surfaces aze allowed subject to ARC recommendation. {` C1I t�4��qF��c�ttz��. . . .i�. ,+..+' y; SIGNS General 1. Signs shall meet all requirements of the Development Code, and the provisions of these Guidelines for the district in which it is located. If a conflict azises between the Development Code and Size these Guidelines, the most reshictive requirements shall apply. 1. Signs shall not completely cover kick plates or window transoms. 2. All signs, except Community Development Director approved 2. All signage is included in the sign azea window signs, shall be subject to review allowed in the Development Code. This by the Architectural Review Committee includes window and awning signs, (ARC). logos and graphic representarions that identify the business, product sold, or 3. Signs shall be oriented to pedesh-ians service offered. and slow moving vehicle traffic. This means that signs shall be smaller and on 3. Window signs shall not exceed riventy more of a human scale than signs in percent (20%) of the window area in other commercial districts. which they appeaz. 4. Sign materials and lettering styles shall be consistent with the historic period. dgfid�roposed_dreft_Ol-14-03 . PRINTED:2/IS/2003 � �IfY �P A��Y� i�AM�E �E{IiN 6tI�ELINLI PI� �IIi��II 91Ii�11it M8t8�18�5 1. Signs shall be built of wood, metal or other materials that simulate the appearance of wood or metal. 2. The use of wood-simulafing recycled plastic material is subject to Architectural Review Committee (ARC) approval. 3. High gloss, shiny or reflective surfaces are generally not appropriate. Location 4. Sigis may use raised images or painted images in their design. 1. Signs shall be located in relation to the bays on the fapade. Signs shall not 5. Sign materials shall complement the obscure architechual features of the building material, and shall be in building. keeping with the historic character of the Village. 6. Signs painted on a signboazd or other thin material shall be framed on all sides to provide depth and a finished look to the sign. Sign frames shall include carved or routed details or otherwise be designed to complement the azchitectural design of the building or district. 7. Interior lit and metal canister, plasric and vacuum-formed letters or sign faces 2. Wall signs shall be located neaz the aze not permitted unless specifically entry to the building to better relate to recommended by the Architectural pedestrian traffic. Review Committee(ARC). 3. Window and door signs shall be applied Colors where they will not obstruct visibility. 1. Sign colors shall complement the 4. Signs on awnings or canopies shall be building color scheme. placed where pedestrians can see them. Under-canopy signs aze encouraged in 2• Bright, intense colors ue inappropriate the Village Core Downtown District to including the use of fluorescent, "neon" enhance pedestrian orienbtion, and shall or"day-glo"colors on signs. be counted as part of the total allowable signazea. 3. All applications for sign permits ,�,ail include a sample of the intended color palette. dghd�roposed_draft_O1-14-03 PR[NTED:2/IS/2003 � �IiY �P l��Y� `�►N�E �[iliX G�1�lLINfI F�� YIIi��ll Pllt�lli{ Sign Illumination 3. Awning or canopy color and design should be comparible with that of the l. Signs may be extemally illuminated building on which it is attached and with incandescent lights, or other complement those of adjacent buildings, lighting that does not produce glare and both in style and color. is designed to conserve energy. 2. Wall, canopy, or projecting signs may be illuminated from concealed sources or exposed ornamental fixtures that complement the building's azchitecture. 3. Window signs and window displays may be illuminated from concealed sources. 4. Neon tubing signs that approximate the appearance of historic neon aze subject to approval of the Architectwal Review Committee. All neon tubing shall be 4. Canopies and awnings shall be covered with hxnspazent or hanslucent consistent with the historic period in material to prevent rupture or shall be regazd to size, shape, and materials. certified by the manufacturer for safety. Aluminum, fiberglass and plastic awnings or canopies are not appropriate. AWNINGS AND CANOPIES �e use of loose valances and traditional vintage-stripped awning material is I encouraged. Canopies and awnings �' consisting of materials stretched taut over a rigid framework are not appropriate. REAR ENTRIES 1. Reaz entries aze traditionally plain and unadorned. Common materials include brick, stone, boazds and battens and wood siding, and these aze acceptable for new conshucrion or renovarion. Wood siding may be either painted or 1. Under-awning or under-canopy signs unfinished, subject to Architectural oriented to pedesh-ian traffic are Review Committee approval. encouraged as part of the overall signage in the Village Core Downtown 2, Trim materials aze commonly wood or and Mixed Use dishicts. steel. Materials that approximate the appeazance of wood or steel aze subject 2. All graphics, logos, and signs contained to review by the Architectural Review on awnings or canopies shall be Committee. Wood trim may be either considered part of the total allowed sign painted or unfinished. azea as defined in the Development Code. 3. Color schemes shall complement those used on the faqade of the building. The dghd�roposed_d'aft_Ol•14-03 PRINTED:2/1SY1003 � hrr �r l��e� �ux�E BEIIiN G�UlLINEI Fq �IIi��II �uman use of bright, primary colors as the predominant shade is not appropriate. While bright colors may be used for limited accent, their use is subject to Architectural Review Committee r approval. The use of fluorescent, "neon" or "day-glo° colors is not appropriate. 4. Signs used in conjuncrion with rear entrances shall be part of the total sign area allowed for the use under provisions of the Development Code. 5. Doors and windows, including double- hung sash and casement windows, are traditional for reaz enfrances and may be used if the frame is wood or a material that simulates wood. Reaz enhy doors need not include glass panels. ;., ,.: .: . dghd�roposed_draft_O1-14-03 PRINTED:2/18/2003 3Y �IiY �P A«�f� ��N�f Y[IIiN i�l�lLINEI P�� IIi��II �Iti�ttil PUBLIC AREA IMPROVEMENTS shal] be exposed aggregate, where required. �; Signs l. All public signs shall be subject to a fee- exempt design review by the Architectural Review Committee. Public signs shall be detailed to conform to the azea. This includes painting all new poles, sign backs, and other appurtenant hardwaze a color that is consistent with other public signs in the Village azea. �^': Street Furniture `�•� 1. Sh�eet fiuniture shall be compatible and consistent with City approved street furniture. Variarions shall be subject to approval of the Architectural Review Committee. Trash and recycling receptacles shall be cleazly differentiated. Advertising on benches, shelters or furniture is inappropriate in the Village Downtown and Mixed Use districts. Sidewalks 2, Ornamental streetlights shall be required 1. Exposed aggegate sidewalks with brick, � �e saxne azeas as exposed aggregate stone or tile bands aze required along sidewalks, and aze encouraged in other Branch Street from Traffic Way to Tally Public or private pedesh-ian or parking Ho Creek and on Bridge Street between az'eas throughout the Downtown and Branch Street and Nelson Street, in the Mixed Use districts. Downtown district. Other streets within 3. Bike racks shall be located in pazldng the Village Core Downtown and Mixed lots, with smaller racks in high traffic Use disiricts may have exposed azeas neaz building entries or plaza aggregate sidewalks or convenrional �.eas. Bike racks shall be painted dark concrete,as approved by the City. colors, similaz to sign and light poles. 2. New building and substantial renovafion Bike lockers, where proposed, shall be projects within the Downtown and �ker wood tone colors and shall not be Mixed Use districts shall include located in azeas where they could detract replacement of exisring conventional from the pedestrian character of the sidewalk with exposed aggregate Downtown and Mixed Use districts. sidewalk where required. Building permits shall include construcrion of 4. New projects that propose potential sidewalk in azeas without sidewalk. newspaper racks shall include a When sidewalks aze replaced due to designated azea designed consistent with normal maintenance, the new sidewalks �e building architecture. dghd�roposW_d�aft_O1-14-03 PRINTED:2/18/2003 31 L�rr �e A�nr� iux�[ 9LIIiN G�UELINLI P�� Ili011 �Ifi�ltit 5. Vending machines in public view shall be placed within an enclosed structure. Plans for the enclosed structure shall be subject to Architectural Review Committee approval and consistent with the architecture of the principal adjoining building. Public Art 1. Public Art shall be consistent with the City's Policy on Public Art, and in character with the historic period. dghdyroposed_draft_O1-14-03 PRINTED:2/18/2003 � hrr �e Aet�r� iux�[ en��x S�ueux�� e�e �ur�e�� purei�r� DEFIIVITIONS Guide/ine: Advisory instructions for a future course of acrion. Historic Stiucture: A structure constructed prior to 1940, and where the architectural style of which is representative of the period in which it was built. A structure can also be considered historic if it is associated with an event(s) or person(s) important in the development of a city or region. Histoiic Peiiod: For the purposes of these Historic District Guidelines,the historic period of the Village is 1870-1939. Preservation: The treatment of an existing building to stop or slow deterioration, stabilize the shvctute and provide structural safety without changing or adversely affecfing its original character or appearance. Rehabi/itation, Renovation: The process of retuming a property to a state of utility, through repair or change, which makes possible an efficient contemporary use while preserving those parts and features of the property important to its historic, architectural,and cultural values. Remode/: The change of original features of a building or structure. Restoiation: The careful return of a building to its originaY appearance or to a particulaz time period by removal of later work and replacement of missing eazlier work. Sca/e: The interrelarion of the size of architectural spaces, masses, elements, conshucrion units, with the size of the human figure. Sign (exteina//y i//uminafedJ: A Sign that does not use an artificial light source behind its face to make the message readable. 33 ��rr �r A��e� �uN�e i[nax 6�ueux[� e�e sur�e�� ur��rc ARCHITECTURAL TERMS Bay: A rectangulaz area of a building defined by four adjacent columns; a part of a building that projects from a fapade. C/adding: A materia]used as the outside wall enclosure of a building. Comice: The exterior detail at the meering of a wall and a roof overhang; a decorative molding at the intersection of a wal]and a ceiling. Denti/: Alternate square block and blank spaces on a comice or portico that gives the appearance of teeth. Eave: The horizontal edge at the low side of a sloping roof. fa¢ade: T'he exterior face of a building, often distinguished from other surfaces by elaboration of azchitectural features or omamental detsils. Kick p/ate: A wood panel or portion of wall below a lazge display-type window. Paiapet: The region of an exterior wall that projects above the level of the roof. Sash: A frame for a pane of glass in a door or window. Shing/e: A small unit of water-resistant materia] nailed in overlapping fashion with many other units to make a wall or sloping roof watertight. Tiansom: A window above a door or other window built on or hinged to a horizontal crossbar. Vernacu/ai: Of or being an indigenous building style using local materials and tradirional methods of construcrion and omament, especially as distinguished from academic or historical architectural styles. 34 __ _ LITY �! l��Y� ��AN�L oEi1iN �II�ELIMEf P�� Iii��lt �Iti�Ifif REFERENCES Angel, Myron, History of San Luis Obispo County, California. Berkeley, CA: Howell-North Books, 1966(Reprint of T'hompson&West, 1883) Arroyo Grande, Califomia,City of,Development Code. City of Arroyo Grande: Author, 1991 Arroyo Grande, California, City of, Exisring Setting and Community Issues Report. City of Arroyo Grande and Planning Network: Authors, 1989. Arroyo Grande, California, City of, General Plan, Land Use and Conservation Elements. City of Arroyo Grande and Planning Network:Authors, 1990. Aurora, Colorado, City of, Design Guidelines. Depariment of Planning, Auron Colorado: Author, 1984. Cal Poly State University, Fourth Yeaz Desig� Lab, Corralitos Community Plan. Santa Cruz County and Cal Poly: Authors, 1991. Danville, Califomia, City of, Historic Downtown Danville, Guidelines. City of Danville and David L. Gates and Associates: Authors 1994. Danville, Califomia, City of, Design Guidelines for Heritage Resources. City of Danville and Winter&Company: Authors 2001. Doyle,Michael E, Colar Drawing. New York: Van Nostrand Reinhold Co., 1981. Garnham,Harry L.,Maintaining the Spirit of Place. Mesa,AZ: PDA Publishers Corp., 1985. Gilroy, California, City of, Downtown Gikoy Revitalizarion Acrion Plan. City of Gilroy: Author 1986. Glendale, California, City of,Historic Preservarion Element. City of Glendale Planning Division: Author, 1977. Gottfried, Herbert and Jan Jennings, American Vemacular Design, 1870-1940. New York: Van Nostrand Reinhold Co., 1985. InterWeavers. Realty Advocates. www.realtvadvocates.com. 1998 Jackson,Wyoming,City of,Design Guidelines. City of Jackson: Author, 1976. Kirker, Harold, California's Architectural Frontier. San Matino, CA: Henry E. Huntington Library, 1960. Lynch,Kevin,The Image of the City. Cambridge,MA: The M.I.T. Press, 1960. Lynch,Kevin,Good City Form. Cambridge,MA: The M.I.T.Press 1981. 35 �IiY �F l��Y� G��N�E �[SIiN 6�I�ELINEI P�t �IIT��II oIlT�lli{ McAlester, Virginia and Lee, A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. Miner, Ralph W., Conservation of Historic and Cultural Resources. Chicago: American Society of Planning Officials, 1975. Morrisson, Annie L., History of San Luis Obispo County and Environs. Los Angeles: Historic Record Co., 1917. Nicholson, I,oren,Rails Across the Ranchos. Fresno,CA: Valley Publishers, 1980. Orange, California, City of,Historic Preservation Element. City of Orange: Author, 1985 Pacific Grove, City of, Architectural Review Guidelines for Single-Family Residences. City of Pacific Grove,Author, 1998. Peterson, Richard A., Framework Design in Community Planning: Designing Cities Without Designing Buildings. 1989. San Clemete,California,City of,Design Guidelines. City of San Clemente,Author, 1991. San Jose, California,City of,ResidenNal Design Guidelines. City of San Jose,Author, 1999. San Luis Obispo, California, City Of, Completion Report: Historic Resources Survey, Volume 1. City of San Luis Obispo: Author, 1983. San Luis Obispo, Califomia, County Of, Design Guidelines Manual. County of San Luis Obispo: Author, 1998. So, Frank S., The Practice of Local Government Planning. Washington DC: The Intemational City Management Association, 1989. Sunnyvale, Califomia, City of, Heritage Preservation Sub-Element. City of Sunnyvale Depardnent of Community Development: Author, 1980. U.S. Departrnent of the Interior, Guidelines for Local Surveys: A Basis for Preservarion Planning. Washington,DC: Narional Pazk Service, 1983. U.S. Depariment of the Interior, Standazds for Rehabilitation and Guidelines for Rehabilitating Historic Buildings. Washington,DC:National Park Service, 1983. Ziegler,Arthw P.And Walter C.Kidney,Historic Preservation in Small Towns. Nashville, TN: The American Association for State and Local History, 1980. 36 RULES FOR TRAVEL EXPENSE ALLOWANCES AND ROUTING 1. Describe travel and obtain authorizing signatures. Complete Estimated Expense Detail in Part II, and indicate in Part I any advance checks to be issued, and dates needed. If per diem is to be claimed, include the total amount to be issued to the employee on the final line for advance payments. If per diem is the only expense to be incurred, complete both Estimated and Final Cost in Part II when the Travel Request is submitted as only steps 1,2, 3,4, and 5 are to be completed. 2. Indicate on Part II the method of travel. Private autos may be used with Department Director approval for mileage reimbursement. If you elect to take your own car, you should take a City credit card for gasoline; mileage will not be reimbursed. Check one of these sections under"Private Car". 3. Obtain Department Director approval. 4. Attach copy of registration form to Travel Request. Retain original registration form as checks will be retumed to departments for mailing, in case of last minute changes. 5. Out-of-State travel or travel which exceeds the Department budget allocation for travel must be approved by the City Manager. 6. Send completed request to Financial Services. 7. When travel is complete, traveler will complete Part II and attach all required receipts, obtain department approval and return completed form to Financial Services. If advances exceeded actual expenses, include money due City. If per diem was the only expense incurred, this final step does not have to be completed. 8. A copy will be retumed to the department, following audit. 9. The City will pay for the following expenses for approved travel and training: • Registration • Hotel room rates and applicable taxes • Mileage or transportation costs • Garage and/or parking fees • Meals • Telephone calls to home, not to exceed $5.00 per day (cannot be averaged) • Tips to waiters, bell hops, baggage handlers • Laundry if trip exceeds seven (7) days 10. For travel and conferences, of one full day or more, a per diem amount can be claimed in lieu of itemizing meal and miscellaneous expenses. The per diem amount is intended to cover the cost of ineals and all incidental expenses (i.e. taxis, parking, telephone, etc.) related to the day's activities. Receiats are not necessary when per diem is claimed. The current per diem rate is $40 per day and is based upon the following: Breakfast $ 6.00 Lunch 10.00 Dinner 18.00 Incidentals 6.00 Total $ 40.00 In extremely high cost cities, per diem may be increased with approval from the City Manager, with appropriate receipts. 11. The City will not oav for personal entertainment, i.e., movies, alcoholic beverages, sightseeing, etc. All check requests should be on the appropriate Travel Request - Form "T". Exhibit B ALTERNATIVES: DESIGN GUIDELINES FOR HISTORIC DISTRICTS The Issues, Alternatives and Recommendations in this document were developed from public comment and staff analysis of applicable guidelines in other California communities. The alternatives have not been included in the proposed "Guidelines for Historic Districts" document. Notes: — Page references are to the printed non-legislative COLOR draft of the Guidelines. — See ARC minute notes for previously amended language that is incorporated. PC amendments aze shown in bold or strikeout format. Issues include• 1. Standards 2. Exceptions 3. Distinct Guidelines for Village Mixed Use District 4. Mixed Use Projects 5. Signage Clarifications 6. Building Color Changes 7. Boundary of Overlay District 8. Summary Checklist of Building Element Structure 9. Definirion of Historic Structure(added by ARC on 1/13/03) guideline_alt_O1-14-03 Page l�of 19 Prin[ed:2/18/03 ISSUE 1: Change"Guidelines" to "Guidelines and Standards" Alternative— lA • Title: "Desigi Guidelines and Standards for Historic Districts". • Text change throughout document: Design Guidelines and Standards. • Text insert under Concept of Guidelines, second pazagraph on page 5: Guidelines are statements that indicate preference or principles indicated by descriptive statements includin� "should", "is encouraQed, " "is desired"and "may". Standards are indicated bv IanQUaQe that is unequivocal and that prescribe minimum acceptable limits. Statements such as "shall", "is re9uired" and "must"are standards. • Include"Standazd"definirion in Definirions section(pg.33). Mandatory requirement of'the Development Code or other City adopted reQUlation, plan or details (usuallv worded "shall"or "must"). Analysis Majority of community comments desire clarity on when a guideline statement is a requirement. The document will funcrion as both guidelines and standazds. A process for exceptions to both guidelines and standazds can be included. (see below, Issue: Exceptions: Alternatives 2A and 2B). Alternative—1B No change. Title and content remain"Guidelines"only. Analysis Document would continue to funcrion as Guidelines regazdless of"shalls"or "shoulds". Guidelines are included by reference in the Development Code and aze required to be used to plan and evaluate pmjects in tlie Village areas. However,by the nature of the Guideline document the requirements are qualitative in nature and interpreted on a case-by-case basis. A process for exceprions to Guidelines can be included(see below, Issue: Exceptions, alt. 2A). Staff,ARC and PC Recommendarion Incorporate altemative lA. guideline_al[_O1-14-03 Page 2 of 19 Printed:2/18/03 ISSUE 2: Exceptions Altemative—2A Insert "Exceptions to Guidelines under"How To Use Guidelines", second pazagraph,page 6: Exceptions to GUIDELINES in this document may be approved if all of the followinA findinQs are met: 1. The alternative desiAn or materials do not detract ri-om adjacent buildin,Qs or the historic character and diversity ofthe VillaQe area. 2. The mass and scale of the project is appropriate to the location considerinQ the historv and diversity o/'the area and the concept of'the Vi11aQe area. Analysis Workshop participants requested clarity on the process of allowing exceptions to the Guidelines. The findings provide a basis for which the approving body can grant exceprions to guidelines. Alternative—2B Insert section "Exceptions to Standards"under,How To Use Guidelines, after"Exceptions to Guidelines". Exceptions to STANDARDS in this document may be approved if all of the findings/'or exceptions to Guidelines are met AND, bv obtaininQ a Minor Exception Permit per Section 16.16.120 of the Development Code. The Minor Exception requires noticinQ propertv owners within 300 ft. ofthe project. The Minor Exception is approved by the Community Development Director with a recommendation from the ARC. If the proiect reguires PlanninQ Commission approval, the Minor Exception will be processed concurrently. A Minor Exception mav be approved if all of'the following findinQs are met: 1. The strict or literal interpretation and endorsement of'the specified re�zelation would result in practical di�culty or unnecessary physical hardship; 2. There are exceptional circumstances or conditions applicable to the pronertv involved, or to the intended use of the property, that do not applv Qenerallv to other properties in the same district; 3. Strict or litera[interpretation and enforcement ofthe specifed re�ulation would deprive the applicant ofprivile�?es enjoyed by other propertY owners in the same district; guideline_alt O1-14-03 Page 3 of 19 Printed:2/18/03 4. The granting of'the minor exception will not constitute a,Qrant of special privileQe inconsistent with the limitations on other properties classified in the same district and will not be detrimental to the public health, safe;y or wel(are, or materially injurious to properties or i�rovements in the vicinity; S. The QrantinQ ofa Minor Exception is consistent with the obiectives and policies of the General Plan and the intent of this title. Analysis Workshop participants requested clarity on the process of allowing exceptions to the Guidelines. The findings provide a consistent basis for which the approving body can grant exceptions to Standards. This process involves an extra step in the appmval process,with addirional cost. The Minor Exception permit is currently $257. This fee could be waived for residential and/or commercial mixed-use projects. Alternative—2C No change. Exception to the Guidelines would continue to be made on a case-by-case basis during the approval process. Staff,ARC and PC Recommendations Incorporate altematives 2A and 2B as aznended with no extra fees for residential projects. Alternative 2B should only be incorporated if Alternative lA is approved. guideline_alt O1-14-03 Page 4 of 19 Printed:2/18/03 ISSUE 3: Village Core Mixed Use Alternative—3A Guidelines specific to the Village Mixed Use district. See revised Overlay Map as Attachment A. Insert Sections Yillage Mixed Use and DesiQn Guidelines and Standards for the Villa,¢e Mixed Use district(starting page 26). VILLACE MIXED USE This section of'the Guidelines and Standards applies to areas between the Vi11aQe Core Downtown and the VillaQe Residential districts surroundinQ the VillaQe, as shown on the DesiQn Overlay map includinQ the Public Facilities district. The VillaQe Mixed Use district is intended to provide space for intensified mrxed use proiects compatible with adjoininACOmmercial or residential districts. The Guidelines and Standards for this area are intended to enhance these transitional areas. An objective of the Village Mixed Use dishict is to maintain and develop mixed uses in a manner that allows a transition from the intense commercial character of the Village Core Downtown to the surroundinQ traditional VillaQe Residential neiQhborhoods. Adaptive re-use of existinQ houses is encouraQed to accommodate new uses while maintaininQ the historical residential heritage. The Villa,�e Mixed Use district should enhance pedestrian accessibility and activity and minimize the visual impact ofautomobiles. Existin�Character ��` � , �',�`�'�s��'v, ,,�_ � ,�, The Vi11aQe Mixed Use districts contain a combination of commercial, of�'ice and residential uses rather than exclusivelv residential or commercial character evident in adioininQ areas. Generally, the character of exrstinQ development reJlects the period of the late 19` Century, however, it derives its diversity from the combination of'residential and commercial uses over time. Diversity in Scale Many of the buildin�s surroundinQ the Yi11aQe Core Downtown are small residential structures that are beinQ used as homes, of)`'tces, or small retail stores. The lot sizes and buildinA types are more consistent with Vi11aQe Residential areas. Most of the buildin�s are one story, however, some two story homes and o�ces eYist proximate to the VillaQe Core Downtown. Generally, the guideline_alt_O1-14-03 Page 5 of 19 Printed:2/18/03 scale of the Villa,�e Mixed Use neiQhborhood is smaller with moderate sized separated buildinQS. Similarity ofMaterial Building materials used in the Vi11aQe Mixed Use district Qenerally reflect those used in Vi11aQe Residential neiQhborhoods rather than Vi11aQe Core Downtown commercial buildines. The most common claddin�material is either weatherboard or clavboard wood sidinQ. Other popular materials include stucco or plaster, and shinQles o/'various desi,�ss are often seen as accent materials or ornamentation, especiallv on Qable ends. The most common roo�nQ material is co�osition shin,¢le, and to a lesser extent wood shinQle. Yellow indiQenous sandstone, which is a distinct buildin�material in the VillaQe Core Downtown, is not as common for VillaQe Residential and Villal:e Mixed Use buildinAs, but it is sometimes used as a foundation material or a trim material alonP, with stone or brick. Window frames are almost exclusively wood, and door materials incorporate wood panels with,�lass, in varyin.�proportions. Sense ofExperimentation Most Villa.¢e Mixed Use districts exhibit a Village Residential rather than Vi11aQe Core Downtown commercial character. Use ofsimilar buildinQ materials, colors, or styles with individual building desi,�t or unique ornamentation brings out a more eclectic nature within VillaQe Mixed Use districts. Such diversity is encouraQed. Variety in Buildin�Form BuildinQS are sinQle and two-story with varvinQ architectural styles and sizes. YaryinQ setbacks and distinct winQ ananQements create a unique streetscape. LandscapinQ adds character by screeninQ and accentinQ the buildin�s in the Vi11aQe Mitied Use district. Yariety in buildinQ form is due to historic mixed uses and diversitv ofindividual infill developments between the Vi11aQe Core Downtown and Villal;e Residential areas over time. Materials and buildinl;sryles incorporate details from both residential and commercial buildinA(ypes. guideline_alt_O1-14-03 Page 6 of 19 Printed:2/18/03 DESIGN GUIDELINES AND ST.9NDARDS Site Desi�n All new projects or substantial alterations and additions are required to adhere to site development standards of the Development Code. Front Setbacks in the VillaQe Mixed Use district should be in line with traditional houses alonQ the block�enerally ten to hventy feet(10'—20). Where setbacks vary, a new buildinQ shall fit within the ranQe ofsetbacks ofthe block. When a structure is built in or altered in or is facinQ a predominantiv residential block, it should take on a residential desi�n character reQardless of its proposed use. For a Vi11aAe Mixed Use district project that is predominantly residential in use, the desi,Qn of the project should renect a residential character. Residential and mixed use buildinQS in the Vi11aQe Mixed Use district shall comply with the desiQn standards for the VillaQe Mixed Use district, unless otherwise approved by the ARC and PlanninA Commission. Ezceptions may include retail commercial uses in close proximity to the Vi11aQe Core Downtown. Connective elements such as walkways, common landscaped areas, buildinQ orientation, and unfenced property lines are encouraQed. Particular care should be taken to assure convenient pedestrian and bike circulation throu,¢h all parts of a project and to adjoininQ properties in the Village Mired Use district. Any surface parkinQ should be provided in well-screened parkinQ lots at the rear or sides of projects. ParkinQ that is intended to support commercial or ofl`'ice uses should be placed in convenient proximitv to such uses. At least one on-site parkinQ space shall be provided for each dwellin�unit, regardless of dwellinQ size. New outbuildinQs, includinQ QaraQes and enclosures for service areas, trash or recycle containers, or storaQe structure should be compatible with materials, textures and colors of'the principal buildinQS. Projects that propose potential newspaper racks shall include a desi.¢nated area consistent with the buildinQ architecture. YendinQ machines in public view shall be placed within an enclosinQ structure. Plans for the structure shall be subiect to ARC approval. ExistinQ trees should be retained where possible. A Tree Removal Permit may be required "tLfunicipal Code 12.16). Judicious pruninQ and shapin�will be allowed. Street trees and other sidewalk area IandscapinQ shall be incorporated ifPedestrian circulation will not be obstructed. (Streetscape improvements within the public ri�ht-of-way require an Encroachment Permit from the Public Works Department.) Front yards should be landscaped compatible with the maiority o1'neiQhborinQOroperties and maintained on a regular basis. Each residential unit shall provide a private outdoor patio, courryard, atrium or balconies, reQardless of unit size. Street furniture and f�tures shall complement the existinQ sidewalk pavin�, liQhtinQ schemes, and street furniture within the Village Core Downtown. . guideline_alt_O1-14-03 Page 7 of 19 � Printed:2/18/03 A site plan incorporatinQ the project within adjacent development shall be submitted as part of the application for Architectural Review. Buildin�Desi�n The heiQht of new buildinQS shall not exceed Development Code standards:Qenerally one and two stories are allowed. New buildin,�additions and alterations should be compatible with the adioininQ area and not exceed heir;ht, lot coveraQe and floor area ratio requirements of the Development Code. The use of consistent architectural styles from the years 1870 to 1940 is stronQly encouraged rather than additions or alterations from more recent or di/)`'erent desiQn stvles (see Architectural Styles for examples). New construction should include elements such as claddinQ roofinQ material, roof'structure and ornamentation common to the district. The existinQ pattern of buildinQ facades Qenerally respectinQ pedestrian or human scale desi„enn should be incorporated into new development projects. Fa�ade desiQns that incorporate either brick or stone elements and parapets are appropriate for commercial structures. Roo/'types �enerally associated with residential buildinAS such as gable, hip or Aambrel are also appropriate for structures within the VillaAe Mixed Use district. Li. . � � � ' � � .. � . Preferred: Design a fapade to appear EstabHa6ed Contert Avoid: Large areas of blank wall that similaz in scale and character to face the street appeaz more bulky and neighboring houses. fail to provide a sense of human scale. A building front should provide visual interest and a sense of Luman scale. All decorative f�tures, including awnin,�s, signs and IiQhtinQ shall be inte�rated with other desi.gn elements of the structures. BuildinQ elevations shall be submitted as part o1'the application for ARC review. Perspectives, accurate sections or a model of the project mav be required to depict the hei�ht, mass and scale of the proposed proiect with respect to its settinQ and adiacent development. guideline_al[_O1-14-03 Page 8 of 19 Printed:2/18/03 Construction Materials Clapboard, weatherboard cladding and cement plaster, includin.�stucco, are buildinQ materials used in the Village Mixed Use district. Cement plaster is most prevalent in more recent desi,2ns and on Spanish Eclectic style buildin�s. All claddin�or wood materials should be painted or treated to preserve the wood, and to Qive the structure a more finished look. New roofnQ materials should incorporate composition shinQles or other nonflammable material that simulates the appearance of wood. For Spanish Eclectic or Pueblo styles, the use of mission tiles is appropriate. New or replacement door frames and window sashes should be made of wood or an approved substitute material that approximates the appearance of ori,Qinal materials. Some existinQ buildinQs incorporate materials that do not reflect historic sryles such as synthetic siding, concrete block and aluminum, which are the result oj'prior additions or remodels. Further use of'these materials is not permitted unless necessary for minor changes to elevations already composed o/'such elements. Additions or alterations to buildinQs shall use the oriQinal buildinA materials where possible, or approved materials that simulate oriQinal materials. OriQinal decorative details should be retained where possible. If original historic materials have deteriorated and must be removed, they shall be replaced with materials that match the oriQinal desi„�nn, color and texture. Sample materials shall be submitted as part of the application for ARC review. Buildin�Colors Building colors should be compatible with the historic character of'the area, and should not conflict with other colors in the surroundinQ areas. The building colors in the historic districts primarily include tones that match the natural environment such as earth tones. Some Victorian homes in the VillaQe Residential and Villa.�e Mzxed Use portions of'the Vi11aQe use briQhter colors to accent the style of these buildin�s. Neon or dav-i;low colors are not appropriate. Bri1;ht colors, such as those on the Victorian homes, shall be limited to accent details or portions of the buildinQs. Color samples shall be submitted as part of the application for ARC review. Analysis There aze difficulties in applying commercial guidelines for azeas that aze residenrial in nature,but zoned Village Commercial. Staffhas identified a need for a hybrid district that incorporates both commercial and residential elements. Projects in such transitional azeas would not have to be tested on guidelines specific to residential or commercial areas. Guidelines for Mixed Use districts have been successfully implemented in many other California cities. This alternative is consistent with upcoming proposed changes to the Development Code pertaining to the Village Commercial District. The proposed Code changes reflect a Village Core Downtown for properties fronting E. Branch Street from Wesley Street to Short Street. Guidelines for this area accommodate designs for the Village as a commercial core. The remaining portions of the guideline_alt_01-14-03 Page 9 of 19 Prin[ed:2/18/03 .. ....._.. .. . . .. Village Commercial District aze proposed as the Village Mixed Use district, continuing the historical mixed commercial and residential use of the uea and accommodating the need for more residences within a Village atmosphere. Alternative—3B No change. Analysis Guidelines for Commercial districts will apply to projects for mixed commercial and residential uses in the Village Commercial district. Staff,ARC and PC Recommendation Incorporate Alternarive 3A as amended into Guidelines. guideline_al[_O1-14-03 Page]0 of 19 Printed:2/18/03 ISSUE 4: Mixed Use Projects within in the Village Core Downtown Alternative—4A Insert"Mixed Use Projects within The Village Core Downtown"page 24, first heading under"Design Guidelines". Mired Use Projects within the VillaQe Core Downtown Mixed use projects within the Village Core Downtown shall be vredominantly commercial in chazacter. Upper story residential and office uses desiQned to be compatible with Qround floor retail uses aze appmpriate. Design of mixed use projects shall not impede pedestrian flow or disrupt concentration of retail, cultural and entertainment uses. Analysis If Alternarive 3A is approved, the Guidelines will accommodate mixed use projects in the Village Mixed Use district. Inclusion of this brief section would address mixed use projects that may be proposed in the Village Core Downtown. Alternative—4B No change. Analysis No specific statement about mixed use projects in the Village Core Downtown would be included. Staff,ARC and PC Recommendation Incorporate Alternative 4A as amended. guideline_alt_O1-14-03 Page 11 of 19 Printed:2/18/03 ISSUE 5: Signs Alternative—SA Insert the following brief statements in the corresponding section"Signs" page 27. General 1. Insert second sentenc° °'�° ° •-'°a-':�^^*'. � �"° � �� ° •^�� f.. tb.. V:77...... aA:�-.,a ��..,, a;.....:,.. Wall signs painted on finished wood and/or painted brick, stone or stucco are allowed subject to ARC recommendation. Signs painted directly on wa[!s are not appropriate for the Village Mixed Use district. Materials 3. Insert language in#3 as follows: High gloss, shiny or reflective surfaces are not appropriate as the�sign material. Analysis These statements on signage aze intended far clarification. Item No. 1 under the subtitle"Materials"should only be approved if Alternative 3A is approved. Alternative—SB No change or only partial change. Analysis Sign Guidelines will remain as previously proposed. Staff and ARC Recommendation Incorporate Alternative SA as amended. PC Recommendation Incorporate Alternative SA as additionally amended. guideline_alt_O1-14-03 Page 12 of 19 Printed:2/18/03 ISSUE 6 Painting of Buildings Alteruative—6A Delete "painting"in first bullet page 10 and insert the following at end of bullet "Projects Not Subject to the Guidelines": • RepaintinQ of a commercial or mixed use buildinQ is subiect to review by the Community Development Director to determine if it involves a substantial color chanQe and mav be referred to the ARC for a recommendation. For examnle, a chanQe from one earth tone to another earth tone is not considered a substantial chanQe. • Staff to add condition of approval for a11 approved commercial or mixed use projects requiring that all changes, including color,be reviewed by the Community Development Director as a modification. Analysis Workshop participants desired clarity on when a repainting project must be reviewed by the Community Development Department. Paint color can be regulated for existing buildings in an established overlay district. Existing text in the Guidelines state; "major color changes should be reviewed by Planning Department Staff'. This altemative effecrively changes this guideline statement to a standard. Paint colors for new buildings aze reviewed as part of the permit approval, however repainting buildings does not require any permits and it is not customarily reviewed by City Staff: Some ciries have achieved compliance by ensuring that affected businesses aze educated about the requirement. As proposed, repainting of residential structures is not subject to the Guidelines unless it is part of a remodel or new construction project that is subject to the Guidelines. Alternative—6B Include residential buildings in the statement proposed in Alternative 6A: Repaintin,¢ofany commercial, mixed use or residential buildin.¢involving a substantial color chan,¢e is subject to review by the Communiry Deve[opment Director and may be referred to the ARC for a recommendation. Analysis Including`Yesidential"buildings in the statement provides consistency, however it is not the consensus given by workshop participants. Alternative—6C No change from previously proposed text changes. Analysis Guidelines will not clarify that repainting a commercial or mixed use building requires approval by the Community Development Director. Text changes previously proposed aze as follows ("Projects Not Subject to These Guidelines"page 10): . Residential or commercial projects that consist only of�ainting,faia}eF routine maintenance or repairs that do not involve a change in design or exterior guideline_alt_01-14-03 Page 13 of t9 Printed:2/18/03 material and do not significantly change the e�var�exterior appeazance ofthe structure. Alternarive- 6D No change from existing text. Analysis This alternative provides a guideline that any color changes that aze considered "major"by the applicant be reviewed by CDD staff. Text would remain as follows: • Residential or commercial projects that consist only of painting, (major color changes should be reviewed by Planning Deparhnent Staf�routine maintenance or repairs that do not involve a change in design or exterior material and do not significantly change the outward exterior appeazance of the structure. Staff,ARC and PC Recommendation Incorporate Altemative 6A as amended. guideline_alt_Ot-14-03 Page 14 of 19 Printed:2/18/03 ISSUE 7 Design Overlay Boundary Alternative—7A Design Overlay Boundary includes all of the expanded azeas proposed at� the February 2002 City Council meeting, as shown on the overlay map, which is included in the proposed Design Guidelines doctunent, page 4. Analysis There aze four proposed expanded azeas including: the Crown Hill and LePoint Street area,the Garden Street and Myrtle Street azea, the Short Street and Allen Street azea and the Lazchmont Drive area. Staff conducted a visual resources survey in the vicinity of the proposed expansion azeas to identify residences likely to have been built in the historic period or that have prominent characteristics of such structures (see attachment B). The expanded azeas include residences with an historic character intemvxed with more modern homes. The Crown Hill and LePoint Street area includes a majority of homes built during the historic era and this area received the most support for inclusion into the district. The Myrtle Street and Gazden Street azea includes the Stillwell property at the end of Myrtle Street and several residences with historic character on the east side of Whiteley Street and the North side of Ide Street. Similarly, the Allen Street area provides continuity by including properties on both sides of Allen Street and by encompassing the multi-family zoned pocket on Short Street. The inclusion of the highly visible Lazchmont Drive area adds several more properties with residences built in the course of the historic period, although many were built much later. Alternative—7B Design Overlay Boundary includes the expanded azeas proposed at the February 2002 City Council meeting, excluding the Gazden Street and Myrtle Street azea. Analysis The Garden Street and Myrtle Street area is the most diverse and received the least support for inclusion into the district. Alternative—7C Design Overlay Boundary includes the Crown Hill and LePoint Steet and Larchmont azeas. Analysis The proposed Garden and Myrtle Street azea and Allen Street azea would be excluded. Alternative—7D The Design Overlay Boundary includes the Crown Hill and LePoint Street expanded azea only. Analysis Most public comment received regazding the boundaries of the overlay district fauored the inclusion of this azea. Staff Recommendation Incorporate Altemarive 7B. guideline_alt_O1-14-03 Page 15 of 19 Printed:2/18/03 ARC and PC Recommendation (alternative overlay map Attachment A to Exhibit"B" shows this recommendation). Incorporate 7A with the following changes to the map: Gazden Street and Myrtle Street azea should not include lots fronting the Nelson cul-de-sac. Garden Street and Myrtle Street azea should include the Stillwell and Vanderveen properties. Area on Eastem aze of Le Point should not include lot on northwest comer of McKinley and Le Pointe Street. Short Street and Allen Street aze should extend to Gazden Street. guideline_alt_Ol-14-03 Page 16 of 19 Printed:2/18/03 Issue 8: Checklist of Building Elements Alternative—8A Insert the following under"Design Guidelines"pg. 24 (If Alternative lA is approved, then the ritle section would be"Design Guidelines and Standards". If Alternative 3A is approved, then the following shall also be included under the same heading for the Village Mixed Use district.) The following building elements shall NEITHER overpower the project or detract from the visual continuity of the streetscape or neighborhood NOR produce redundancy in feature or pattern that is discordant with the historic character of the district: • Building scale • Building form • Building faFade • Building entrance • Roofline • Fencing, rails or trellis • Archways, columns or towers • Doors and windows • Signage or feature designed for sign placement • Colors Analysis A summary checklist of some building elements may help reviewers identify potential incompatible design features more easily. Alternative 8B No change from proposed text. No summary checklist of building elements to be provided. Analysis Most features in the checklist aze addressed in various other sections of the document. Staff,ARC and PC Recommendation Incorporate Alternarive 8A as amended. guideline_alt_01-14-03 Page U of19 Printed:2/18/03 Issue 9: Historic Structure definition Alternative—9A Replace the definition of"Historic Structure"in the Guideline document to: "Historic structure"means anv structure that is: 1. Listed individuallv in the National ReQister ofHistoric Places (a listinQ maintained by the Department oflnterior) or preliminarilv determined bv the Secretarv of the Interior as meetinQ the requirements for individual IistinQ on the National ReQister• 2. Certifed or preliminarilv determined bv the Secretarv of the Interior as contributinQ to the historical siQnifcance of a re�;istered historic district or a district preliminarilv determined bv the Secretarv to qualify as a reQistered historic district; 3. Individually listed on a state inventorv ofhistoric places in states with historic preservation pro„grrams which have been approved bv the Secretarv oflnterior• or 4. Individuallv listed on a local inventorv of historic places in communities with historic preservation pro�rams that have been certifted either by an approved state proQram as determined bv the Secretary of the Interior or directiv bv the Secretary o/'the Interior in states with approved pro�rams. Analysis This is the defuution in Section 16.04.070 of the Development Code. Concerns regazding the definition in the exiting Guideline document or the recently proposed document(presented at City Council last February), aze that nearly every structure within the Historic Chazacter Overlay District could be called historic, and CEQA review would be required for projects that would be otherwise exempt. Regazdless of the definition of historic structure, any demolition proposed within the overlay district requires CEQA review. However,most alterations of single structures aze exempt from CEQA. A Bungalow-style home built in 1939,within the overlay district and once occupied by a populaz person, would be,by the current definition(see below), defined as an historic structure. If this structure were proposed to be significantly altered, it would be a project under CEQA and reviewed for significant historical impacts. The proposed ' consistent defmirion allows for City review of the project but without automatic inclusion in a potentially prolonged environmental process. Upon City review, if it is determined that the structure is potentially eligible for local, federal or state listing as a historic resource, it may then be subject to CEQA review,but not all would require EIRs. Alternative 9B No change from the previously proposed definition as follows: Historic Structure: A shucture constructed prior to 1940, and where the azchitectural style of which is representative of the period in which it was built. A structure can also be considered historic if it is associated with an event(s)or person(s) important in the development of a city or region. guideline_al[_01-14-03 Page 18 of 19 Printed:2/18/03 Analysis Staff is concerned that this definition can be interpreted to apply to the majority of structures in the overlay district and potentially trigger CEQA significance,requiring prepararion of an EIR. Alternative 9C Revise defuution to use 50 years as a basis of defining historic. This definition is the similar to what was previously proposed(see above, 9B) but replaces "constructed prior to 1940"with "50 years of age or older". Analysis This definition is more restrictive as the previously proposed definition in 9B, and the potential for automatic CEQA review is still inherent. Staff Recommendation Incorporate 9A. (ARC discussed this issue in depth at the 1/13/03 meeting,but did not vote on an altemative definition.) PC Recommendation Incorporate 9B. guideline_alt_01-14-03 Page 19 of19 Printed:2/18/03 pRROYp O� �''P � INCORYORATED yZ V O * ,,,�,. ,o. ,o„ * MEMORANDUM ATTACHMENT I c4��F ORN�P T0: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR BY: TERESA MCCLISH, ASSOCIATE PLANNER SUBJECT: DEVELOPMENT CODE AMENDMENT CASE NO. 01-003, - REVISION OF THE DESIGN GUIDELINES FOR HISTORIC DISTRICTS DATE:. FEBRUARY 26, 2002 RECOMMENDATION: It is recommended the City Council introduce for first reading by title only the attached proposed ordinance to revise the "Design Guidelines for Historic Districts". FUNDING: No fiscal impact. DISCUSSION: Backqround The original "Design Guidelines for the Arroyo Grande Village" ("Guidelines") were adopted in 1985 by Resolution No. 1844 and subsequently repealed and replaced by the current Guidelines through the adoption of Resolution No. 3059 on November 22, 1994. At its March 13, 2001 meeting the City Council reviewed the Guidelines and requested that Staff review comments made by the public, strengthen the Guidelines and present them back to the Council. On February 5, 2002, the Planning Commission adopted a resolution recommending approval of the proposed Guidelines with modifications (Attachments 1 and 2). Previously, the Planning Commission and the Architectural Review Committee (ARC) discussed the Guidelines in a joint Public Hearing on October 16, 2001 (Attachment 3). Subsequently, the ARC recommended approval of the revised Guidelines, with modifications, at their January 28, 2002 meeting (Attachment 4). DEVELOPMENT CODE AMENDMENT 01-003 FEBRUARY 26, 2002 PAGE 2 OF 4 General Plan and Development Code The General Plan Land Use Element, Section LU12-5, requires implementation of the Guidelines to preserve the historical architecture of the Village area. Section 16.08.010 of the Development Code incorporates the Guidelines by reference. By this incorporation, the Guidelines are implemented as design standards for the associated Design Overlay Districts: VC-D-2.4, VR-D-2.4, PF-D-2.4, SR-D-2.4. 0-D-2.4. Additionally, Section 16.60.010 relating to Sign Regulations, includes a specific reference to the Guidelines for " implementing community design goals. Pr000sed Revisions There are five significant changes to the revised Guidelines. First, it is proposed that the Guidelines no longer apply to the districts along Traffic Way. The city is working on a Master Plan for the Traffic Way area in which there will be a separate set of design guidelines. The original inclusion of the Traffic Way districts in the subject Guidelines was meant to be temporary until separate and distinct guidelines were developed. The Traffic Way area will be subject to the current Guidelines until the adoption of the Master Plan for this area planned for Council consideration later this year. The second significant revision is the geographical boundary of the Village Residential District. As shown on the District Overlay Map, the Larchmont neighborhood, as well as residences east of Whiteley Street, are included in the Historic Overlay District subject to the Guidelines. The Larchmont area is a highly visible area, and like the Whitely Street neighborhood, includes many older homes built during the historical era that is the subject and theme of the Guidelines. Thirdly, language was changed throughout the document to both strengthen and make the Guidelines more definitive. Although the Guidelines are intended to provide some flexibility for both the development of new projects and renovations, the primary goal of the Guidelines is to preserve the integrity of the Historic District and provide applicants with clear guidance on how to do so. The Guidelines do not include property development standards found in the Development Code. Such standards, including setbacks, lot coverage and floor area ratios are separate requirements that must be met or a Variance approved. Additionally, the Guidelines must be met unless the approving bodies find that the objectives of the Guidelines are - otherwise met, and the reasons or findings for which are specified in the approval decision. Attachment 5 is a checklist for internal use by the DEVELOPMENT CODE AMENDMENT 01-003 FEBRUARY 26, 2002 PAGE 3 OF 4 Community Development Department in developing findings supporting deviations to the Guidelines. The fouPth major change to the Guidelines is to incorporate a flowchart describing how the Guidelines fit in with the City's project review process. Lastly, the Guidelines were expanded to include more examples of acceptable materials and designs to better inform and accommodate applicants. Modification Staff included the revisions recommended by the Planning Commission with the following modification regarding wording for signage: • Proposed additional language on page 19 No. 7 - "Heatform plastic signs are not permitted" • Proposed modification — "Vacuum-formed letters or sign faces are not permitted". Environmental Assessment Staff has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEQA. It has been determined pursuant to Section 150611b)(3) of the CEQA Guidelines that there is no possibility that the activity may have a significant effect on the environment. Public Comments On January 25, 2002, 688 Notices of Public Hearing were sent to properties within 300 feet of the subject Design Overlay Districts and an advertisement was placed in the Times Press Recorder. Public comment from the Planning Commission meeting is incorporated in the draft meeting minutes and further public comment is included in attached letters. Additionally, Howard Miura has raised an issue in e-mails to the ARC (1/28/02) and Council (2/27/02) regarding the section on visual elements entitled "Overall Design Framework" that has been removed from the proposed Guidelines. Staff believes that the content of this introductory section is generic in nature and expendable to language expressly specific to the City's Historic Districts. Preserve the Village has also submitted additional comments (Attachment 6). ALTERNATIVES: The following alternatives are presented for Council consideration: - — Introduce the Ordinance; — Modify and introduce the Ordinance; DEVELOPMENT CODE AMENDMENT 01-003 FEBRUARY 26, 2002 PAGE40F4 — Reject the Ordinance; — Provide direction to staff. Attachments: Proposed Ordinance approving Development Code Amendment 01-003 to revise the Design Guidelines for Historic Districts Exhibit "A": Revised Design Guidelines For Historic Districts 1 . Planning Commission Resolution recommending approval of Development Code Amendment 01-003 to City Council 2. Draft Planning Commission minutes from 02/05/02 with letters from the Public submitted for the meeting. 3. Joint Planning Commission and Architectural Review Committee Minutes 10/16/01 4. Architectural Review Committee Minutes 1/28/02 02 with letters from the Public submitted for the meeting. 5. Proposed Internal Checklist for Community Development Department Staff for use in developing findings when required for proposed deviations to the Guidelines. 6. Letters received after the Planning Commission Meeting. CITY COUNCIL MINUTES FEBRUARY 26, 2002 PAGE 5 of funds toward water quality projects and watershed rotection, projects aimed at reducing air pollution, and farmland protection progra throughout the State. Mayor Lady invited comments from those in t audience who wished to be heard on the matter. Howard Mankins, 200 Hillcrest Dri , spoke of the State's financial situation and expressed concerns regarding the acement of this item on the City Council's Agenda for consideration. There were no further publ' comments. Council Member Dic ns moved and Council Member Ferrara seconded the motion to adopt Resolution . 3580 in support of Proposition 40. AYES: ckens, Ferrara, Lady NOES: unels, Lubin ABSENT• None Ther eing 3 AYES and 2 NOES, the motion is hereby dedared to be passed. 9. PUBLIC HEARING 9.a. Consideration of Development Code Amendment Case No. 01-003, Revision of the "Design Guidelines for Historic Districts". Associate Planner McClish presented the staff report and responded to questions from Council. Staff recommended the Council introduce an Ordinance amending Title 16, Chapter 16.08 of the Municipal Code and Design Overlay 2.4 to revise the Design Guidelines for Historic Districts. Mayor Lady announced that several letters had been received (on file in the Administrative Services Department) requesting further public review of the proposed Design Guidelines for Historic District. He referred to a request by the Chamber of Commerce requesting a continuance in order to conduct some informational workshops for those residents, prope�ty owners, and business oWners located in the designated historic district who would be affected. Mayor Lady opened the Public Hearing and stated ail members of the public were invited to come forward and speak on the matter. Chuck Fellows, 507 Le Point Street (reviewed and submitted a letter dated February 5, 2002 into the record with suggested changes to the proposed doc�ment). CITY COUNCIL MINUTES FEBRUARY 26, 2002 PAGE 6 Roy Burke, 971 Bennett, stated that he took exception to what was being proposed. He suggested the Council talk to all the business owners before making any decisions. Robin McDonald, 424 Orchard, expressed concerns with regard to the proposed guidelines relating to signage. She stated the guidelines needed to be ciearer. Jacqueline Pontavelli, 508 Le Point, agreed with comments made by Mr. Fellows and added that the proposed guidelines would preserve the character of the Village. Richard DeBlauw stated the guidelines were too restrictive, making it too di�cult and expensive for improvements or development. He said they should be treated as _ guidelines and not incorporated into the Development Code. He referred to various provisions in the guidelines that he felt should be better defined and requested that no decision on the document be made tonight. Howard Mankins, 200 Hillcrest, expressed concerns that the proposed guidelines did not receive enough hearings and encouraged the Council to accept the invitation by the Chamber to conduct workshops and additional hearings to obtain additional public input. Scott Wachenheim, Preserve the Village member, (referred to letter dated February 21, 2002 in the staff report and reviewed the comments and suggestions). He complimented staff for coordinating the work on this document over the past year. Heather Jensen, CEO of the Arroyo Grande Chamber of Commerce, commended staff for hours of work done on the document; however, expressed concerns that informal research in the business community showed the majority of people were uninformed about the proposed guidelines: She said it was important to get additional public input in order to make it a success and suggested workshops be held similar to those conducted for E. Grand Avenue. She submitted a letter dated February 26, 2002 for the record. Eddie EI-Helou, representing the Village Improvement Association (VIA), stated he thought the existing Village design guidelines were good. He expressed concerns with the new proposed guidelines and requested the item be postponed for further review. Doug LeSage, Miller Way, representing the VIA and South County Historical Society Board of Directors, complimented Robin from Avila Signs and Design for signs she made for the schoolhouse. He agreed that more time should be given for review of the proposed guidelines. Erin O'Connor, 224 McKinley, stated she loves the historical nature of the community. She supported revising the guidelines and stated the language should be strengthened. - Lynn Parks, 1146 Maple, stated she was in favor of revising the guidelines for the Village. CITY COUNCIL MINUTES FEBRUARY 26, 2002 PAGE 7 Mike McConagle, 529 E. Branch, felt the issue required further study and suggested including Cal Poly students to provide design ideas, similar to what they provided for the E. Grand Avenue project. Hearing no further public comments, Mayor Lady closed the Public Hearing. Mayor Lady called a break at 9:55 p.m. and reconvened the meeting at 10:08 p.m. Following considerable public comment and Council discussion, staff was directed to develop a plan for conducting workshops to obtain additional public input regarding the "Design Guidelines for Historic Districts" and report back on the plan within the next _ month. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Housing Allocation and Housing Element Discussion. Steve Devencenzi, San Luis Obispo Council of Governments OCOG), presented an overview of the Regional Housing Needs Assessment Anal is, a state mandated effort to address the need for affordable housing. He reporte that the State Department of Housing and Community Development (HCD) ha developed a methodology for distributing housing growth to local jurisdictions. e explained that the HCD housing allocation formula sets a target of 18,892 new using units for the County of San Luis Obispo. Of those units, he added, the City f Arroyo Grande would be expected to contribute 1,683. Determined that the HCD ormula is impossible to meet, SLOCOG has developed an adjusted formula that wo f reduce the housing allocation to 10,360 units County-wide, with a City share of 93 nits, he concluded. Council questions and comme s followed. The following members of the public made comments: Chuck Fellows, 'chael Passarelli. Community Developm t Director Strong presented a status report on the City's Housing Element an stated it was required by State law to be updated by December 2003. He revie ed several concepts for the Housing Element preparation work program and st ed that staff would integrate any Council direction into the Fiscal Year 2002-03 bud et work program for Housing Element preparation. Council and staff discussion nsued regarding the recommended concepts. With regard to the formation of a tec ical and/or citizen advisory committee of housing industry representatives to consider constraints and opportunities to refine implementation programs, staff was encou�aged to broaden the membership to include citizens and other interested parties; - and start cooperative efforts right away with Grover Beach, Pismo Beach and County of San Luis Obispo to evaluate housing conditions, South County demographics, and To: Architectural Review Committee Members ATTACHMENT 2 :,ommunity Development Staff rom: Scott Wachenheim, vice chairperson, for Preserve the Village , �G� �anuary 2, 2003 "hank you for the opportunity to comment on the 2003 revision of the Guidelines for Historic )istricts. Preserve the Village (PTV) is pieased with the efforts to both strengthen the 3uidelines and make them more definitive: Ne appreciate the improvements made in the Definitions section of the revision ( p. 41 , egislative draft). However, we still feel strongly that a Historic Structure is "A structure :onstructed at least 50 vears ago. ...." This is the cut off used by the California Register �f Historic Resources and by the National Register. The present wording of "constructed prior to 1940" is too restrictive, and as the years pass would prevent structures built since 1940 `rom gaining the status of historic. With this wording it is even possible that a building that is eligible for listing on the State Register might not qualify as a.historic structure in our historic 9istrict! We request that the wording reflect the 50 year criteria as it did in the original 1991 Guidelines. Please note that a building can still be historic without being built during the historic period of the Village, 1870-1939. On page 29 of the legislative draft (construction materials #1 ) we feel that plywood panels of any type are not appropriate in the historic districts, and we suggest deleting the word "unfinished" so that the last sentence of #1 reads : "Plywood panels are not appropriate." Our other comments refer to the Alternatives Draft: issue 1 : PTV supports Alternative 1 A which gives much clarity to the document. Issue 2: PTV supports Alternative 2C. We feel that sections on "Exceptions to Standards" or "Exceptions to Guidelines" could be used to w�aken �he guidelines. We sacno reason for not approving exceptions on a case-by-case basis •during the approval process. Issue 3: We support incorporating 3A into the Guidelines if and only if the following strengthening language is used: ✓ ` " To be consistent with the stronger language on pages 29 and 30 of the legislative draft (construction materials and colors), we strongly suggest the insertions of the word "shall" on page 8 of the Alternatives Draft: ��- "Some existing buildings incorporate materials that do not reflect historic styles such as synthetic siding, concrete block and aluminum, which are the result of prior additions or remodels. There shall be no further use of these materials unless necessary for minor changes to elevation already composed of such elements. Additions or alterations to building shall use the original building materials where possible or materials that simulate original materials." - 1 - CITY OP ARROYO GRANDL DEafGN GVIDELINES PoR HIaTORIC DlBTR[C78 \� . sQ`�� __ � . , `�� ' for Historic Districts _I`UCVrnev� 1 � ��S�� ✓ DRAFT � (.c�i�s� ov-�v� v February 03 �,C'° �.�r-c,`.�`�.`� a"u.�1.. ��-- i v�c,lv s�ov�� 5 fv��c-t'��--� -�.�-wi a5 ne �.U�,(.e�'N`¢v'� �. "S��unr.�ar�acs" -�c� �� cQe � �P 2�{.— 32 l�c.v��o��., w� -� Update Adopted by City Counci ` Resolution No. �-2.�/-�W�1r.[ti(,-��Q, V cl(ccc�z �4�F.�nf�'a.C�-fvc-f' . . � cu v�� ^ 21 �� Z u.�-Pn�� "`0."' Adopted by City Council ��'� 'rG��C/Gt'c�'�� Resolution No.3059 � �_ November 22, 1994 . � -f} i I �( ,� �, ,Vl�el,((d,( vt� C_x. r v�pu �v � r�� °1991,City of Arroyo Grande �� C � - , f n /� � , aad Catherine Graves f �- �� All Rights Reserved �vcuw�-�c -�-�-�vsfc�yes �� c��—cc� `T� ��v��-� �es��,n ��a,u.a.�r�e.s c�,Qr-��z C�.�Ua.e.-�-e� � � Us� c-� v, c��ev��m-e.v�,f c��te ce..s -}{��.��ee�e.v�.c� �� HD Legislative DraR COLOR-I i 1502 P T D;1120/02 �: ? 1 -�-e �S�u-uo�cr�r,2.5 `� -�(na.�- 1125i02 15:48 AHC ACADEMIC RFFqIRS MR. RRMSDEN � 947363�6 N0.085 D61 ��S �� 5� � � , ��,f..�\�5 E,ia o°conno� / L 224 McKinley St. !�j �` � Arroyo Grande, CA 93420 �l � �, (805)481-9611 (phone) ��C` erinQfieldstudy.com `� . November 25, 2002 �. City of Arroyo Grende Architectural Rtview Committee(ARC) City Council Chambers 215 E. Branch Street Atmyo Grande, CA 93420 Phone: 805-4�1-5420, Fax 805�1�3-0386 Dear Architectural Review Committee, Due to a time conflict, I may not be able to attend your A1tC meeting this evening, but wish for my commerns to be included for considerauon and discussion with regard to the proposed strengthening of the Design Guidelines for Historic Districts. I strongly support the strengthening of the Design Ouidelines for f�istoric Districts and feel that tho proposed changes as put forth in the Febn►ary 2003 draR are clear, concise, and vital for the protettion of Arroyo Grande's most valuable resource, the Village. Tn fact, I strongly support that the ARC incotporate"Altemative lA" to change the wording from "Guidelines" to "Guidelines �nd Sundards". Strengchening and clazifying the language provides important guidance for all of us who live in and eround the Villege. As property owners make changes and improvements to thelr properties and businesses, it is imperarive that they feel secure that adjacent properties and businesses will also conform to the new guidelines thus preserving the historical character of the villaga The strengtbened guidelines are not limiting, but rather, liberating; in that property owners can make improvements of a historical nature]rnowing that the village coaununity aad city goveinment will be supportive of their efforts. It takes the "guesswork" out of proposals. Property owners will have p ciear idea of w6at rypes of projeccs the city will suppon and why. I also support "Alternative 2B", ganted that "exceptions" be granted rarely and with careful evaluation. Clazity, in any set of guidelines can only be a good thing, and certainly, there $re circumstances that warrant exceptions. My only concetn would be that if"exceptions" were too eas�y gramed,the purpose of the guidelines themselves would be cireumvented. I support most all the other alternatives proposed, as long as the'v intem is to clarify - language without compromising on the strength end integriry of the guidelines. 11i25i02 15:48 AHC ACADEMIC qFFRiRS MR. RqMSDEN � 94730386 N0.085 D02 However,with regard to the Desiga Overlay Boundary, I wauld opt for altemative 7A that includes all the ezpanded areas proposed. In fact,I don't understaad wfiy the proposed expansion doesn't include the full geo�raphic boundazies of the village are� &om Traffic, Cherry Stree� over to Lierly Lq and including the enfue Crown I-fll area since it is blocked off above McKinley. Even ifthere is not a bigh density of"histo�c structures" as suiveyed by staff, it would seem siily not to include these areas and it would encourage property owners to modify aod upgrade their propemes in such a manner as to fit with the village character and feeL I myself, at the comer of McKinley and l�ay, would be directly impacted by such a redefinin�of the overlay boundary, and I would welwme it. � Recent election results clearly demonstrate that preservadon of our village's historical resources and character is a top priority for Arroyo Gcandds residems. I iuge the committee to movo fonvard with a strong set of guidelines. Even if they are uot perfect, modificaCons can be made in the future, but the infrastnicture for preserntion must be emplaced immediately! Sincerely, i � � � Eritt O'Connor 69/2�/2002 , 15:35 8057727713 OGLE MER20N & KIRSCH . PAGE 02 A:rroy.o G�rande Chamber �of Comxnerce , & � . . � . Arroyo �Grande � V�llage Improvement Ass.ociation - Design Guidelines for Historic Districts, � Comments, Review & Recommendations � During the lengthy review process for the Design Guidelines #'or-the Historic District, there has been the opportunity to compare the current version and the groposed revised version of the document. During this comparison several issues flave been identified and we would like to submit comments concerning those topics, as fol.lows: The intent of the Design Guidelines for the Historic District should continue as a guide. and reference for those planuiug'building renovation or new construetion im the historic . districf. Its' intent should be to enbourage applicants to'seek advisory assistance and direction from the city staff in a eooperative partnership to achieve common goals by enhan.cing the historic element of Arroyo Crrande. • #1 Priori : . ' ' The number one priority is to immediately begin the process to establish a Viliage ' Historic District Arclutectural Review Committee. �This official body would have jurisdicrion over the Vitllage Historitc Disttict 3n lieu of the citywide Architectural Review Committee. • The Village Historic District Architectural Review Committee, as adopted by the City. Council, would be a Five member Advisory Committee, consisting of 3 (threa) Village Historic District businesses owners and 2 (two).Village Historic District residential o��ners. The selection process would use the current couunissioner application form, to be submitted to the Village Improvement Association foz review, with recommendations sent to the City Council for appointments. The Village Historic District A.R.C. would be there�to assist the applicant, in the review of projects anii submittal of comments regarding the aesthetics, site planning and architectural design of the development and, or, renovation project in tbe Village Historic District. Reeommendations would be sent to the Planning Commission and the City Cowncil, � ' 04;?0/2002 15:35 8057727713 O(,�E MERZON & KIRSCFI PA6E 03 -2^ ' . . , Throughout the proposed revised version of the Design Guidelines for the Historic District, . there aze many uses of the word "shall". We feel that this document, as a gtude, should - refledt a softer,.encouraging and more friendly tone, (i.e, advise, suggest, assist) and utilize � stronger terms (i.e, shall, must, will) in the Development Code, where enforceinent is more • clearly defined. ' There needs to be an effort to retain the Deszgn Cruidelines as user friendly to the businesses , and the many property and homeowners affected. Not doing so could result in negative consequences such as non-use of the guidelines or a conscious choice to not make improvements at all. We feel there is merit to enhance the architectual integrity of each historically significant building in the designated district. Tha village azea is known for its variety of azchitectural designs, ranging from the tum of the cenriuy Victorian theme, Westem and Early Cali£ornia Mission style; along with many of the buildings that were built in the 1950's, 60's and 70's. The reference in the revi.sed Guidelines to limit the architecture design elements to the time � frame�of 1870 throtigh 1939 simply does not make sense i3�.the .A.rroyo Giande Village ° � Historic District. Each azchitectural style has it's own charm, and that particular design � should be elaborated upon, rather than attempt to make a building som.ething that it never � was intended to be. That mandate would ultimately, take away from much of the village character, which has thrived and grown over the past 100 + years. The unique qualities, and � individuality, is what make the village what it is today. The allLUe and success of the village area is the result of the decades of business and hoineowners taking pride in their distinctive property. The Design Guidelines should encourage continuation of that pride in ownership along with the added knowledge that having property im the village azea does carry additional responsibility. We do feel it would be beneficial to an applicant to have a greater use of pictorial examples that would provide a broader idea base and will better reflect the architectural options available thzoughout a speci£�c defined historic period. Photo's of desirable azchitect�ual designs for each era would be helpful, i.e., 1890, 1900's, 1910, 1920, 1930;1.940,1950, 1.960, an.d 1970. ' � ''9/2e/2082 15:35 BB57727713 . OGLE MERZON & KIRSCH PAGE 64 -3_ . .. • . � Specific Poznts: ' . � ♦ Number One Priority is to establish . . . . - • A�-Iistoric District Architectural Review Committee . ♦ Eliminata all shalls that are conditionally used, and�replace with should. Ezample: "Door maierials were tr�ditionally wood paneI andglass. New or_replacement doors -SHALL should be wood or an a�proved subsittute material that anproxima�s ihe a earance oforiQinal materials. . ♦ Replace the balance of the shalls where they would discourage the applicant and replace • with a more appropriate, encouraging word. ♦ Colois and materials should be appropriate for each building and yet compliment tbe neighboring busiriesses,while still allowing room for discret�onary choices and creativity. A variety o£colors appzopriate for the design period should tie considered. ♦ Map of Dis�-ict: The proposed expanded Residential �lillage Historic District and the specific requirements it implies concem us. We do pose the question as to why this is being done, when so many of the residents it affects,have not been the driving force to • expandxhe district. , � • . . . •. . ♦ Benches/Street Furnitnre: Variety of well maintained street futnitnre to meet the needs of pedestriau tra�c. � ♦ Signs: Signage should compliment the Village business and it's neighbors, while keeping in mind the sensitivity of the Village small town feel. Signage will meet the pevelopment Code and be reviewed by the Village Histozic District Architecttual Review.Committee on an individual basis. . New Construction: � ' New construction should reflect the current Village of Arroyo Crzande character by making a visual snap shot of the Village as a guide; development of new buildings should perpetuate ' the smatl tbwn feeling o£the Village. New constntction should keep in mind the importance of scale when desigaing new buildings. Large buildings should consider using a variety of _ materials and colors, to redlice appearance of size and scale. � • We, as busin.ess organi.zations in Arcoyo Grande, representing over 500 businesses, are • -pleased to have had this opportunity to collaborate with the Ci.ty, in a cooperative spixit, to � meet the coznmon goal of maintaining the unique qualities of our historic village area. • �/�ntG-uc. s a 7 Cerro vista Circle ��'��I v'E� phorae 489-8fi50 Arroyo Grande, CA 93420 APR 2 3 2002 Apfi! 23, 2002 CITY Or AAFOYO GRANDE COMMUNITY DEVELOPMENT DEP7. Mr. Rob Strong Community Development Director City of Arroyo Grande 214 E. Branch St. Arroyo Grande, California Dear Mr. SEFORg, Last evening, E spoke at the meeting reviewing the "Design GuideEines For Historic Districts" but t did not bring a copy of my notes to submit to your office,, so I am doing so t�ow. As a rr�ember of ;he South County Historical Society, I tried to discuss briefly the historical background of two items ineluded or� page 7 and 9. 1 poirtted out that the Pacific Coast Railroad . that came through Arroyo Grande on. the eastern entcance of the village, the area we are corjcerned with right now. Therefore, a very sensitive historical area.Also I pointed out the historical significance of the E.C. Loomis Feed and Mil! building in this area, whieh The �oontis €amily purchased.in .1 �03._ I belie�.e.it shauld b.e.cQnsidered as.much o# a . °Landmark" as the I.O.O.F. HaN, the Olohan Building,etc. and remain in its pressnt site,as an historical landmark. ! also triecF to emphasfze the importance of the planning eommission protecting the sight area and banks of the Tally-Ho and Arroyo Grande Creeks. �hese areas are very important to ma�ntaining a ripar+an creek environment and should never be encroached on. The.guidelines and restrictions on building sites along the creeks shou{d ever be allowed to be compromised. Thank you for your consideration on these matters and for holding the public meetings on the subject of "Design Guidelines For Historical Dist�icts. Respectfully yours, =��'C-�v'A`�'� �P l�n'U''LV�., - Robert A. Brown \ � � � `1 � � ` �� 0 � � �Q � � � Q � � � , � � 0 3 � � , � � � �� o� ,� � � � � � � � � � � � � � o � � � � � � � o� � � o `! J � ao � � � � � � � � � � 2760 Brisa Blanda Drive Arroyo Grande, CA 93420 April 22, 2002 TO WHOM IT MAY CONCERN: Having read the proposed Design Guidelines for Historic Districts, and as a voter, a consumer, and a citizen concerned with the future of the Village of Arroyo Grande, I very strongly feel that they are needed and should be adopted by the Arroyo Grande City Council. Too many historic centers and structures in our nation and our state are being lost to ill-advised developments. Too many city councils across the country are foundering in a sea of multiple requests for permits and variances to muddled, unclear codes and ordinances. Defining the parameters for development/renovation of our historic resources is imperative. These proposed guidelines fill that bill. As a former business owner, I can attest to the fact that knowing in advance what is expected of one is a useful and powerful tool when planning a project. Not having clear guidelines is like asking a contractor to build you a house without a blueprint. Respectfully, / „' �2� CLAYTON R. MARSH �. �reserve c�/yie �'zffa�e PRSRT STD `-�' '219S.NalcyonRoad �ECEIVED U.S. POSTAGE PAID � 0 � ArroyoGrandeCA 93420 RPR Q $ ZOOZ PIERMIT O 107 ' CITY OF ARROYO GRANDE a N�wsiece«�o.Ttia�e.�,no . - COMMUNfTY QEVELOPPAENT DEPT. .'�Love the;Artoyo GFinde VIIIa9e�.. . � . . . . � . . � OUR MISSION- M�. 7im Guthrie "preserve and enhance the zta �. Braa�n sc. Arroyo Grande Village AROyo Granae cA 93a2o , environment" • MORE FROM THE CHAIRMAN (continued from page 1) What prompted the Council to delay approval? Heathec Jensen (the head of the Chamber of Commerce),Eddie El-Helou,Howazd Mankins,Richazd DeBlauw and a few others recommended the delay-and so it was done. Ms.Jen- sen suggested that the decision could be put off until July or even much later in the yeaz. Why would such a delay be. construed to benefit the community? Especially after all the hard work by the City Staff,etc? I can't think of a single good reason for delay. The down side,of course,would be that DeBlauw/Matthews' proposed project at the east gate- way to the Village could be undenvay in a few months and the developers would not be hampered by revised Guide- lines. I hope as many members of the community as possible will speak at the workshops. The first three will focus on the Village Commercia] district and the remainine three will look at the residential districts. They will be held at the City Council chambers, 215 East Branch Street and aze scheduled for: Thursday,April l l,2002 from 7:30-9:00 am Thursday,May 23,2002 from 7:30-9:00 am Thursday,April 11,2002 from 6:30-8:00 pm T6utsday,May 23,2002 from 6:30-8:00 pm Thursday,April ll,2002 from 6:30-8:00 pm Wednesday,May 29,2002 from 6:30-8:00 pm You can get a copy of the proposed revision of the Guidelines at Ciry Hall starting April 2. Please take the time to pick up a copy and look it over and then attend at least one the April and one of the May workshops. Thank you! Also,thanks very much to those who joined, donated and renewed memberships in Preserve The Village during the last month. If it has been a yeaz since you joined,please save us the time and expense of sending a separate re- minder-renew now! Send$10.00 to PTV at the address above. The fee covers all adult members of your family. Preserve The Village THE DIXSON RANCH STORY Meeting! . Interested in learning more about ways to Corcoran's Restaurant, 611 East save Arroyo Grande's agricultural land? Numbers Count! Grand Avenue, Arroyo Grande Councilman Jim Dickens will be telling "The Members to date: Tuesday, Apri19, 630 pm. Come Dixson Ranch Story" 6:00 - 8:00 pm, Thurs- get your questions answered and day, April I I at the Arroyo Grande Women's �n � hear updates. We will not be do- Club building, 211 Vernon Avenue. There is \../ ing a mailing this time. Why not now a permanent agricultural easement on J Jim's family's 40 acres of farmland on ��tnewsletter485) have dinner at Corcoran's and granch Mill Road within the Arroyo Grande then sta for the meetin � The Tall:to someone Y S• city limits. It is hoped that other holders of codayaboucjoining! food is great and they let us use the city's prime agricultural tand will now the room free of chazge. also consider establishing such easements. ,�_:� re�ser�e c� � i �"' � � � � �e � � � �+ .�; . . � . . . S N �: 'F::: . . . . �k 'f �..F.2^1't�� , l'Cn;`]'�:..: . . . . S �. �. � 4�_ � � . . Y`� �i'.l.la �e � � A,Newsletter for Those who_ � � � Love'the Arroyo Grende V�Itage Apri12002 ' Volume 3,Issue 2 Fxonz THE cxnixMaN � Preserve the Village The moment of truth approaches-The environmenta! 219 S Halcyon Road,Arroyo Grande impact report(EIR)process has finally started to move forward $OS-481-6100 phone on the historic Loomis property that is now owned by DeBlauw/ � 805-481-1]91 fax Matthews: As you all know,DeBlauw and Matthews want to do info@preservetheviliage.org away with the three historic Loomis buildings: Maud's House, � Hildie's House and the Loomis feed mill building. The existing Chairman—Chuck Fellows office building,part of which hangs out over the creek bed, is Vice-Chairman— Scott Wachenheim planned for a remodel. The developers are seeking a reconfigur- Secretary/Treasurer—Kristen Bameich ing of the several 0xisting lou into five larger lots each one of Newsletter—Lynn Pazks which would have one lazge building on it. According to the �yebsite—Erin O'Cannor ° Ciry of Arroyo Grande,the size of the development, if built as planned, would be approximately 35,000 squaze feet. The Check out Oui website at planned buildings would be faced with fake brick, fake stone and fake wood, a000rding co pl�s subm�ned so ue Ciry. • www.preservetheviilage.org As mentioned in the last newsietter,the EIR consultant will be considering the impacts to our local environment in re- input period. We will continue to keep you informed on gards to: creek and biological resources,traffic and ciroulation, the progess of the EIR so that you can take advantage noise, land use and zoning,drainage,air quality,geology and of the opportunity to comment. soils,public services, safety and utilities, flood control and aes- Ambushed!-You may have noticed my some- thetics as well as to historic resources. what wnfident tone when I lut wrote about hoping for The city has scheduled a"kick ofY'meeting for April 2, the Ciry CounciPs approval of the revised Desig� during which interested parties can discuss relevant ro ect infor- Guidelines for the Village. Well, it didn't happen. it P � was decided that there should be six,or possibly more, mation. You will most likely get this newsletter after this meet- . public workshops before a decision is made. This in ing but Preserve the Village will have representatives there to spite of the fact that there have been at least four(if comment on all of our concems. Based on what we have heard memory serves)public hearings on the subject during from many of you,we feel that the project, if built as now the year that the City Planning Staff;the Planning Com- planned,would have unmitigatable negative effects on pretty mission and the Architectural Review Committee have much all of the above. We will be sure that the EIR consultants been working on making the Guidelines more definitive know how hundreds of inembers of our oommunity feel about the and,therefore,more useful. I've heard it said that, in planned project and hope that the Drafr EIR,when finished, ad- politics,no new idea goes unpunished - 1 believe it! dresses the communiry's concems. We aze confident that the fi- Why does it matter that the Guidelines are re- nal EIR findings will convince our City Council to save the his- vised? Many are ofthe opinion(I am one ofthem)that toric buildings from destructions or relocation and to limit the the so-called Village Centre project at the west gateway scale and scope of the project. to the Village would not have been so massive,nor so Once'the draft is finished,there will be a six-week public modem had the guidelines been less ambiguous during design and construction. continued on page 2 �� _ / :�� AUG 0 8 2002 G�IT � CITY OF ARROYO GRANDE � COMMUNITY DEVELOPPAE�lT DEPT. . � , .r��n �.�Z. �� 9�� n � �� , �2��z' a� � a� � �-�� _ ,�'�' �� u�!�'�� - ` �v ��o� �'� � � . �� L ��a�� a��v�� .�� ' .� �� .�"— - �%��.� ��- ��'�� - _ .�'r � ..,� -�� . �� J �� d�2�� /� G� . �/'O'G�� '��i ' �/f2 `z�� G �.��G�C�� ,�2C ue �� C �� .� �,e� � �� o-�',�� .� �� _ �� d:��.��;�� _ ��.'l.�%�i�/�� .�'�l��v � � � �� r'"�i ��:(� .�C;L�LCG�'2 �c�l/7'G!CG � � �L�� _ _ _ _ _. ��^ _ . ..�'`cLV�i2�� .C� �' `��e ��.'�CQ - d CI��I�� ' �i t �'� .��, -�.��-� .d � � .��'.� �l�;�� . . . v �O�'/I�/�i`f%�C1�Z��L�C/(/ ✓LiC/ ��/�(�(/L/ � C/�-� -�� .�G �� <2� � , � a.�G�� --��'�r�'.�a� . �- u� �� -�'� �,��-� ��'� ...� Q ��2�� - . �� , ��✓� � �� . . �� Q� �� .i�� l��y�i' ..�.� ��. ,- �� G2� �� 2��',�C �� - � � �� q � �� - � .�� c� '��,�� . �� _ .�.�� - � � � �� c� � . .��. _ �� . /' �r� �� '/.�� . _ _ _ _ _ _ _ _ _ _ .._._ _. _. _ _ _ _ _ � <��'�,�,�� 2�. . _ _. _ . �-o��?�;�1p-��li k'�' �' ->; ��q�j - _ � �� G��z O' _ __ �. ��;, /` ��' ✓ �/'�D�Z�� •�� G��' � _ �-. �z�� ` � �.�o ��,-�-'��' �;�� pu�� _ ,-� , �o � - , � _ �- � �� ' �� %�%� ��a��"�a�.'l�' __ . __ __ _ _ _ _ , � ��'C /'e%�t�li.i .'-.1: �.� 617 Cerro Vista Circle pMone 489-$650 ��'�E� Arroyo Grande, CA 93420 APR 2 3 2002 April 23, 2002 CITY UF r�Rfi0Y0 GRANDE COMMUNITY DEVELOPMENT DEPT. Mr. Rob Strong Community Development Director City o6 Arroyo Grande 214 E. Branch St. Arroyo Grande, California Dear Mr. Strong, Last evening, I spoke a4 the meeting reviewing the "Desigrt 6uideEines For Historic Districts" but t did not bring a copy of my notes to submit to your office,. so I am do9ng so now. As a member of t#�e Scxith County Historical Society, 1 tried to discuss briefly the historical background of two iEems ineluded on page 7 and 9. I pointed ottt that the Pacific Coast RailroacE : that came through Arroyo Grande on the eastern entcance of th.e village, the area we are cor�cerned with right now. Therefore, a very sens+tive historical area. Also I pointed out the histnrical significance of the E.C. Loomis Feed and Mil! befilding irr this ares, which The �oon►is �amily purchased.in 1803.. I believe.it shauid b.e.considered as. much o.f a . "Landmark" as t#�e I.O.O.F. HaN, #he Olohat� Building,etc. and remair� in its present site as an historical landmark. I also triec}to emphastze the irt►portance of the planning eommissiort protecting the sight area and banks of the Tally-Ho and Arroyo Grande Creeks. These areas are very important to rrjaintaining a riparian creek environment and should never be encroa,ched on. The.guidelines and restrictions on bui{d�ng sites alor►g the creeks shouldr�ever be al{owed to be compromised. 7hank you for your cons+deration on these matters and for holding the pubiic meetings on the subject of "Design Guidelines For Historical Districts. Respectiv!!y yours, �� LP f`y''�''�'�^� - ' Robert A. Brown v�j . ,�j a..,f;`;t,�,'-.�� RECEIVED 756 Myrtle Street JUN 2 7 2002 Arroyo Grande, CA 93420 June 2'7, 2002 C(TY OF ARROYO GRANDE COMMUNITY DEVELOPMENT DEPT. Bob Strorig Community Development Director 214 E. Branch Street Arroyo Grande. CA 93420 Dear Mr. Strong : As you know, we have been interested�n your study and plan f�r historical areas withi� �he village, k'hen your pllan is developed, we are requesting taat our property(756 N:yrtle St. ) not be coinsidered in the historical category. Thank you. Sin erwly, � <� La rence E. Vandeveer Pat 4andeveer ��" (��'tc'�2Ue�/ cc : Steven D. Adams City idanag=r � r�Y1 V� 512Qr�'� ARRO.YO GRANDE � ,y Residents asked to determine Village's identity �.s.ti' �"�_;rr r '.'�:' K �tr,.»_a�'�. . � COUNCIL, COMMISSIONS WILL FORMALLY `' f `I'�"'�~; gti , i�ll I I REVIEW GUIDELINES THIS SUMMER � g .-.BY CAROL ROBERTS style,such as a�ctorian,Queen Txe'raecr.+e . Anne or Craftsman,said Teresa Several people who live in Ar McClish, a city associate plan- ro o Grande's historic Vill e ner.But if homes previously ex, - Y � isted in those styles,remodeling '`-"-�-�'• thinksomeguidelinescouldpro- Would have to keep them that . '� tect the edectic quaintness of �Y , �a_ - � ��i.�YS , their neighborhoods. a.w:.^�, „_;'' Exterior painting — if not But those proposed guidelines outlandish—routine mainte- rn�sur+c me vHOro aze a longwayfirom official adop nance and no change in struc- Eas! Bronch Street blsecSs old town Arroyo Grande,whlch has tion,with hearings due this su[rr �e size probably wouldn't hig• been ealled the area's commercfal core. mer before azchitectural review ger the guidelines. If someone and planning commissions and wanted to make a three•bed- Eventual adoption of the new press their feelings by writing the City Counc�l.'Ihe guide]ines room house out of a•tiny cot- guidelines, McClish said,"de- to the city planning depart- dealwith notonbrthatuea's mar tage, however, that would. If pends(on)how much you want ment Free copies of the guide- merdalcorebutalsosurrounding someone wanted to build a yourneighborhoodprotected." linesazeavailablethereforthe 'homes bordered by Allen S7eet; house on an empty lot within She and Community Devel- public to examine and take Le Point, Crown Hill, Vernon ' the Village design districT, opment Director Rob Strorig hame,office assistant Iain Fia- Sh�eetandTrafficWay: � thoseplanswouldhavetobere- hostedworkshopslastweek �+orthsaid. No one would be asked to viewed by the city, and neigh- that drew about 40 people. convert the¢house to a specffic bors would be noCSed. They encouraged others to ex- Pleas.�see VILI.AGE,B3 . . . . . . n. . . . .....W?�� s . .. .'X� mr ,C<`�hri+ar'�Y.��sf^2C �. . _. s.�.: . Village ety,told those at the morning session thac it was the modern From Page Bl Village Centre at the area's western gateway thaF spurred blcClish and Strong ex- theneedforrevised8uidelines. plained that an addition of a 'Ihe city,Scott said,"had noth- � second story and its view shed ing with teeth to stop it" already are covered in the DonGullickson,whoattend- cit7�s development code. ed the evening session,wasn t "�Ve71 also look at the design quite so supportive of the pro- � of your home to see that it posed guidelines. matchesthecurrent8avorofthe "I hate tc see the city or neighborhood,"McCGsh said. neighbors tell someone what Kirk Scott, president of the they can and can'tdo with their - South County Historical Soci- home,"he said. " IU��Sc:�- HISTZ'�'i c. ��y j f icv� C��i c/f li South County .�f'i.storicaCSociety'�``{'�:�`�. ��°:ky�;�" V �-. �PostOffueBoX633 i� �;•�,�,�� Arroyo Cjran�g CA 93421-0633 ': '-�r=�] -�� '''� . : , j i � ��i�,��':� f�°+,�,;• ...... S;�.t; May24, 2002 �'4" 2 8 20[�7. Rob Strong �!r`t=`�N.�i:�v'�'U UaANDE �n�,�e,e�in,;r,;�.VE'.Oa+nE�1T pFp- Community Development Director P.O. Box 550 City of Arroyo Grande, CA 93421 RE: Village Design Guidelines Deaz Rob, As suggested at the May 23, 2002 public meetings on the V'illage Design Guidelines I am putting my suggestions in writing. Although this is on South County Historical Society stationary, I am not empowered to speak for the society as a who(e; these comments are solely my personal opinion. I would like to see as many village projects as possible be reviewed by the Community Development Department or by the Architectural Review Committee. My feeling is that the more"teeth" that are put into the guidelines document the more assured we, as citizens, would be that the historical ambience of our village will remain. My second suggestion is that the parkway of a project be limited to 25% hazdscape with the remainder being committed to landscape. I am sure your department or the ARC would recognize viable exceptions to this guideline should the need arise. My persoaal thanks to you and your staff for taking the time to so cazefully examine public input. Sincerely, ��''�2� ' Kirk Scott President RECEIVED 756 i'%:yrtle St_reet JUN 2 7 2002 Psroyo vrande , C� 93420 June 27, 2002 C�TY OF ARROYO GRANDE COMMUNITY DEVELOPMENT DEPT. �ob 3trong Communit� Development Director 214 F. 3raxich Street tirroyo Grande. CA 93420 De$r T�ir. Stror_g : ��.s you know, we have oeer_ interested.Yn your study and plan f�r historical areas withim tt?e vill.age . ';;nen ;�our pllan is developed, we are requestin� tnat our propert�,r(756 P",yrtle St. ; not be coinsidered in the historical category. Thank vou. Sin erwl,y, / `� U La rence E. Vandeveer Pa,�7t �andeveer Y�' (��MC�efle� cc : Steven Do Adams C.ity N1a.naaer April 22, 2002 Name: Cynde Christie Address: 624 Stagecoach Road Arroyo Grande, CA 93420 The historic value of Arroyo Grande is very important to both the residents and businesses in our community. Had the proposed guidelines been in place prior to the building of the monstrosity at the entry of our village, we would have avoided what will no doubt be a long battle. Every Arroyo Grande resident that I have spoken to has unanimously chosen to boycott every business in the center. How long will those businesses suniive without the support of the community? Had that center used the reasonable guidelines proposed, the businesses in the center would be looking forward to a long and lucrative future. 1 am concerned that without these guidelines, we will be facing another monstrosity at the other end of the village---more businesses to boycott is not the future for Arroyo Grande that anyone wins with. Please support the proposed changes in the historical guidelines, they are fair for both the local residents and business and they can provide a future for our community where everyone wins. Thank you. Apri120, 2002 To: The City of Arroyo Grande � Because of out-of-town business, I am unable to be at the Design Guidelines workshop on April 22"a. I am a property owner in the historical district of Anoyo Grande and a business owner of The Green Vase on Branch Street in the Village. I have read the amended Design Guidelines for the Arroyo Grande Village and would like to go on record of being 100% in support of them. When renovating my 90-yeaz-old house (green house at 307 Le Point next to the B &B) my first concem and priority was to preserve the integrity and chazacter of the house as the azchitect envisioned it. Second, I love the Village of Arroyo Grande and felt responsible to bring back life to this run-down but beautiful example of a farmhouse that would add to the vIllage. It all paid off. People come in to my shop on a regular basis to thank me and to tell me how happy they aze the house was saved and how it adds beauiy to the Village. When you grow up in a small beach town in Orange County and see all the building go on through the yeazs as I did, you appreciate honest and real building materiaLs, the detail and design that an old town tries to preserve. Asking people to follow a few guidelines for remodeling or building will enhance and protect this village. IYs a small trade off for what you will gain. Visitors will come here because it will show a community that knows the difference in quality and won't settle for strip mall construction. I wasn't born here and I didn't grow up here but by my actions I can show just as much appreciation and love for what Arroyo Grande gives to me. Malls come and go but we can take steps to make this Village stand up to time by just following a few guidelines that this revised document outlines. These guidelines will increase business property values and Arroyo Grande will be a bright staz on the California map that will show people that residents and business owners won't settle for less. Please adopt these revised guidelines to show that this is a village worth pmtecting. Connie Cetti 489-3624 �� .�� From The Desk Of � � A1 Spieding _ J� J�>>�GL �Y7' ! ✓�'`^'� ` �13�/ �f.o �. �''(� Z�.cfYtiR�� y�L y,�y �� ..47ti,. _. / ' � �� ° � x-�- ..�-�P .�� '� ��. `��-�- .�,�.�.�- �°� � �f��.-� ;�- �' � �� _ � ,� , `�. , � ,�,x � � r �� , /�� Mill� "Veterans Serving Veteran L�) �� WY Design Guidelines for Historic Districts List of general comments and issues discussed from Public Workshops Commercial Workshops held April 11, 2002 (moming and evening) and Apri122, 2002. . Guidelines are too restrictive—Need to promote economic vitality . The restrictiveness of the guidelines is good . What is the Historic Period? . Are the Guidelines standazds?How to deviate? . Painted wall signs aze part of the historic character . The members of the Architectural Review Committee should be residents of the Village • What defines a"project?" . We need to incorporate streetscapes into the Guidelines . We need to protect the chazacter of the Village and not build projects similar to the Village Center—which was approved w/current Guidelines. • More site planning . Many other Cities much stricter • Too many shalls,not encouraging • The Guidelines will increase costs to local businesses . In support of proposed Guidelines—why we live here . We need to make the Guidelines more tenant friendly,the expense of the review process is too high • Consumer—comes to shop—likes proposed revisions. • Should sepazate projects such as new construction versus new occupancy • There should be an allowed mix of uses within the Village • Should be able to design own signs,painted can be historic • Have good sign designs with reflective material—gold leaf, lots of color • Signage too strict—needs to be more sensitive • Models helpful. Design Guidelines for Historic Districts List of general comments and issues discussed from Public Workshops—Page 2 Residential Workshops held May 23, 2002 (moming and evening) and 29, 2002. Residential Workshops . No to Expansion on Allen Street . Need to protect property values • How to interpret"hannonious" • Some of the buildings in outer Village Commercial are old residences • Crown Hill should be included • No need to have painting house trigger review • Against any design Guidelines—is not a Homeowners Assoc. • Small additions?Possibly 25% increase could trigger staff/commission direction to approve or send to ARC . Vemon/Lazchmont should not be included . Parkways—percent paved and maintenance • What if you need an exception? • Vernon/Lazchmont should be included • Up to owner to maintain building • Concem re: additional cost and additional time—another layer of govemment . Including Allen St. expansion OK • Concem about extra time and cost • No to Myrtle Street—some historic residences many are modern • Support revisions-keep Village feeling . WhaYs grandfathered in? • %rehap/renovation • Need Guidelines, developers may not have vested interest in Village O� PRROVOC� ATTACHMENT 3 FINCOPGOAATEO 92 O U ^� * rv�Y �� 19 * MEMORANDUM C4��F0(aN`P . ro: cmr couNCi� FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: PROCESSRAND S HEDUELE� REVISIONSINES FOR HISTORIC DISTRICTS DATE: SEPTEMBER 24, 2002 RECOMMENDATION: roach to Design Guideline and Overlay District Staff recommends the following app Amendments 1) Provide City Council direction to staff regarding ARC composition. 2) Direct staff to prepare a revised third draft, redistribute to the Village Improvement Association (VIA), Chamber of Commerce, Architectural Review Committee (ARC), . Planning Commission, and Council prior to noticed public hearings for fuRher discussion. Schedule ARC hearing in October or November, Planning Commission in January, and Council in February, concurrent with Village Commercial Development Code Update hearings. 3) Include more photos of desired diversity of appropriate eras and styles, architectural elements, examples of fumiture and fixtures, signs and public art preferred in the Village Downtown and Transitional districts. Provide additional guidelines for mixed- use Transitional areas, as well as Downtown and Residential districts. 4) Advertise and notice all proposed affected areas and adjoining owners, residents and businesses of coordinated public hearings to be conducted in October, November, January, and February 2003, to consider Development Code Update, Overlay Districts and DesigCr ekside Center,�EastlnVillage rPlaza cPUD n treetsc pe,r�and processing (e.g. creekside enhancement and Village parking study). FUNDING: No fiscal impact. CITY COUNCIL CONSIDERATION FOR HISTORIC DISTRICTS PROCESS AND SCHEDULE REVISIONS SEPTEMBER 24, 2002 PAGE 2 DISCUSSION: Background Responding to the August 9, 2002 letter and three page attachment from the Chamber of Commerce and VIA regarding their comments on the Design Guidelines for Historic Districts, staff has been deferring return of revisions to ARC and Planning Commission since April and May workshops in anticipation of this organizational input. The workshops were conducted at Chamber of Commerce and VIA suggestion and with their assistance to assure citizen, resident, business and property owner input prior to City Council consideration of revised guideline adoption. The workshops revealed divergent opinions, some in support of stronqer guidelines and more specific requirements and others suggesting weaker language and fewer specifics. Staff considers a compromise or combination to be the most probable solution. Because the guidelines are administered by staff, but interpreted by the ARC and Planning Commission on project review cases, we believe that revisions and requested refinements should be reconsidered by ARC and Planning Commission before beibg presented to City Council. Another reason for delayed reconsideration of guideline revisions is to coordinate with the pending Development Code Update of the Village Commercial zoning and property development standards, also requiring public hearing, mailed and published notice to all property owners in the affected areas. Rather than several separate public hearings during the year-end holiday season, staff recommends that the Planning Commission and City Council hold hearings in January and February 2003, after ARC review in October and November 2002. If this deferred reconsideration is acceptable to the ARC, Planning Commission, and City Council, staff would have the opportunity to redistribute a third draft of the Design Guidelines and meet with VIA and Chamber representatives prior to ARC public hearing in October. Basic Issues. Recommendations and Alternatives• Based on the input received from the Chamber of Commerce, VIA and public workshops, staff has begun to identify general issues and approaches to address them. It would be helpful to obtain initial direction from City Council at this time before proceeding. These general issues are outlined below: 1) ARC Composition If the City Council agrees with the "priority" request of the Chamber of Commerce and VIA, it would divide the development review process into two geographic areas, rather - than utilize the existing ARC as a citywide advisory body for design recommendations. A new Village Historic Character Overlay District ARC would assist applicants and CITY COUNCIL CONSIDERATION FOR HISTORIC DISTRICTS PROCESS AND SCHEDULE REVISIONS SEPTEMBER 24, 2002 PAGE 3 review projects in the Village Design Overlay Districts while the established ARC would similarly consider all other areas and projects. A compromise or alternative approach would be to increase the membership of the existing ARC from five to seven members and have two business owners or two residential property owners sit as additional committee members when projects in the Village Mixed-Use or Residential area are being considered. Several altemate members could be available to fill in if a conflict of interest prevents the prime representatives from participation. This structure could be tested and if workable, - utilized to supplement the ARC in other special geographic areas such as East Grand Avenue and Traffic Way when similar design guidelines are adopted for these proposed mixed-use districts. 2) "Shalls or Shoulds" Staff concurs with the Chamber of Commerce and VIA statement of intent that the Design Guidelines for the Historic Character Overlay Districts should be a preferred policy guide and reference document for building alterations and new construction in the Village areas. Staff will edit the prior draft to reword as many mandatory statements as possible into more advisory guidance and propose specific requirements as Development Code standards during review and adoption hearings. The ARC, Planning Commission or Council can further revise or refine the third draft to achieve the desired balance of"user friendly" and adequate "protection" of valuable community characteristics. 3) Wider Varietv and More Recent Architectural Stvles The Chamber of Commerce and VIA comments suggest that the current and prior revision draft Guidelines "IimiY' or "mandate" the range of architectural design elements to the time period from 1870 to 1939, rather than encouraging integration of more recent buildings from 1950s, 1960s and 1970s. They recommend greater use of pictures and graphic examples to illustrate desirable designs for each era or decade of development. Others, however, have called some of the more recent complexes or buildings "out of character." Staff will attempt to add illustrations of elements and styles that reflect a broader range of diversity, including different colors and materials depending on the building era and setting. Specifically, staff will propose that the Village Commercial District be reconsidered as two zoning districts, Downtown and Transitional, to better reflect combinations of residential and commercial uses surrounding the historic two or three block Village Core. The Village Commercial Transitional District would include more recent architectural styles. 4) Map of Overlay District Expansions While the proposed Historic Character Overlay District was expanded to include � possible areas west, east and south of the existing Design Overlay District, there was mixed opinion expressed at the workshop. A majority of participating residents CITY COUNCIL CONSIDERATION FOR HISTORIC DISTRICTS PROCESS AND SCHEDULE REVISIONS SEPTEMBER 24, 2002 PAGE 4 supported inclusion of Crown Hill and several more block fronts to the south, but conversely many residents west and further southeast questioned why and how the guidelines would be interpreted in their more diverse developing areas. Staff will identify several "optional" extensions which may be considered by ARC, Planning Commission or Council, but property owners must be notified of the required public hearings if the City intends to consider such expansions. Some areas may be deleted or reduced as a result of public hearing testimony. 5) Benches. Street Furniture Signs and Public Art VIA and Chamber comments support well rr�aintained, pedestrian street furniture, "small town, historic" character signage and possible public art considered on an individual basis. Several pending projects may clarify consistent design criteria or apparent preferences for styles, materials and colors considered compatible with "small town", "historic" qualities of the Village area. ALTERNATIVES: The following altematives are presented for Council consideration: - Approve revised schedule and direct staff to continue forward with proposed modifications to the new Guidelines including modifications to the ARC; - Keep the current Guidelines as they are and not revise them; - Provide direction to staff. CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 7 precedent setting in a positive way and acknowledged the a icanYs efforts with the design of this mixed-use project. Mayor Pro Tem Runels compiimented the appli nt on minimizing grading and supported the changes to the project. Mayor Lady agreed that the project was arc ' ecturally pleasing and was a much better project Council Member Lubin moved to a t a Resolution approving Amended CUP Case No. 02-003. Council Member Ferrar seconded the motion, and on the following roll-call vote, to wit: AYES: Lubin, Ferrar , Dickens, Runels, Lady NOES: None ABSENT: None There being 5 AY and 0 NOES, the motion is hereby declared to be passed. Council Mem r Lubin moved to adopt a Resolution approving Variance Case No. 02-004, with an ame ment to Item C in Exhibit "A" to allow a maximum building height of 38 feet. Council M ber Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Lubin, Dickens, Ferrara, Runels, Lady NOE . None AB NT: None ere being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS 10.a. Consideration of Design Guidelines for Historic Districts Process and Schedule Revisions. Community Development Director Strong presented the staff report, responded to questions from Council and recommended the Council provide direction to staff regarding the Architectural Review Committee composition and consent to the recommended public hearing schedule for the consideration of Design Guidelines for Historic Districts. City Manager Adams emphasized that comments provided in the staff report were provided to the Council as a result of feedback received from the workshops. Mayor Lady invited comments from the public who wished to be heard on the matter. The following members of the public spoke on the matter: Chuck Fellows, 507 Le Point Street, read a written statement (on file in the Administrative Services Department) requesting the Council reject the ChamberNlA suggestions regarding the draft Design Guidelines and continue to work toward less CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 8 ambiguous, more definitive, more useful Guidelines that will help maintain the unique qualities of the Village. Jim Guthrie, 514 Starlight Lane, referred to the number of workshops that have taken place and stated that the Council owes it to the public and the process to review the Guidelines that were drafted. He urged the Council to move forvuard with the process so that decisions could be made. Kristen Barneich, 212 Canyon Way, read a written statement (on file in the Administrative Services Department) emphasizing the need for more definitive design guidelines for the Village. Joe Costello responded to comments submitted by Chamber of CommerceNillage Improvement Association regarding the proposed Design Guidelines (letter from Chamber on file in the Administrative Services Department). He stated that if the Ciry clearly defines the standards, there must be the same language in the Guidelines in order to enforce the regulations. He encouraged the Council to move forward with the process. Nan Fowler, 630 Cerro Vista Circle, referred to the approval of the Village Centre project and stated she had pointed out many areas where the developer followed the Village Design Guidelines in the project. She commented that if the guidelines had been more lenient with colors, the project may not have appeared so massive. She stated that the City needs guidelines; however, they should not be too restrictive, because the City must stay business friendly to make the Village the core, charming Village we want. Following extensive discussion, comments, and suggestions, a majority of the Council concurred with providing direction to staff as follows: • Research design guidelines from other jurisdictions with historic districts and identify any relevant alternate approaches that are used; • Proceed with the process and schedule as proposed, seeking recommendations from the ARC and Planning Commission prior to returning to the City Council for final approval. Present the existing draft Design Guidelines to the ARC and Planning Commission, along with issues identified in the workshops, and seek recommendations on each issue; • Do not identify or incorporate a greater range of more modern architectural styles; • Modify the document title by using the term "Standards" instead of"Guidelines"; • Do not pursue making any changes to the composition of the ARC; • Defer any recommendation to create transitional districts; however, present the _ concept to the ARC and Planning Commission for review. � NOTES ATTACHMENT 4 CITY OF ARROYO GRANDE SPECIAL MEETING OF THE ARCHITECTURAL REVIEW COMMITTEE (ARC) MONDAY, NOVEMBER 25, 2002 The special meeting of the City of Arroyo Grande Architectural Review Committee was called to order at 6:00 p.m. ROLL CALL: Present were Committee members Fellows, Hoag, Kielan, and Ohler. Committee member Hodges was absent. APPROVAL OF NOTES: Two changes were requested to minutes from October 14, 2002: — Please delete duplicate paragraph on page 4. I. ORAL COMMUNICATIONS - None II. PROJECTS: A. DEVELOPMENT CODE AMENDMENT 01-003 — DESIGN GUIDELINES FOR HISTORIC DISTRICTS; APPLICANT — CITY OF ARROYO GRANDE; LOCATION — VILLAGE OF ARROYO GRANDE Committee member Hoag asked Staff inember, Teresa McClish, to present the alternatives proposed in the "Alternatives: Design Guidelines for Historic Districts" document. Mr. Fellows indicated that he had not had sufficient time to thoroughly review the proposed alternatives and was not prepared to make final decisions at this meeting. He requested that ARC have a couple of weeks to review the documents. Mr. Hoag suggested going forward with the Staff presentation, allowing questions from the Committee and comments from the public. Ms. McClish proceeded with the presentation by reviewing each of the issues, alternatives and recommendations. Issue 1: Change "Guidelines" to "Guidelines and Standards" Mr. Hoag commented that this will help clarify the terminology and the distinction between "Guidelines" and "Standards" throughout the document. Issue 2: Exceptions Mr. Feilows asked for examples for Alternative 2B: `2. There are excepiional circumstances or conditions applicable to the property involved, or to the intended use of the property, that do not apply generally to other properties in the same dist�ict,•° Ms. McClish - Example: a small non-conforming or odd shaped lot. _ Mr. Strong - Example: requirement to build closer to the street would require removal of two large redwood trees that should be saved. This would be an exception situation. NOTES ARC MEETING NOVEMBER 25, 2002 PAGE 2 Mr. Fellows asked about Alternative 2B: "3. Strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by other property owners in the same districi,•". Would this open up opportunity for developers who argue that developers in previous years were not required to adhere to these new more restrictive, definitive guidelines? Mr. Strong — If the proposed "use" is considered to be inappropriate per the new standard, an exception would not be favorably considered even though previous development of that type had been allowed. The goal is compliance with the current standard. Ms. McClish — Example: if the standard requires a two-car garage and a small Historic Village property cannot accommodate thai size of a garage, a minor exception for a one-car garage could be considered. Mr. Hoag — Note that all five of the findings must be made. Item number 3 must be made in the context of the other four findings. Therefore, number 3 isn't the only consideration. The intent is that it helps prevent inappropriate application of rules that aren't shared by others. Issue 3: Viilage Core Mixed Use Mr. Strong stated that the Village Core Mixed Use district would provide "transition" between the Village Core Downtown, which uses Commercial guidelines, and the Residential District. Brief discussion took place regarding street boundaries for the Downtown and Mixed Use areas. Mr. Hoag requested that Ms. McClish provide copies of the "Survey of California Cities Implementation of Guidelines" in the ARC packets for the next meeting where the City's guidelines are discussed. Mr. Hoag asked for an example of a particular design aspect or requirement that would apply in the Village Downtown Core and would not apply in the Mixed Use district. Ms. McClish - Example: "False Fronts" are appropriate for the Downtown, but not for the Mixed Use area. Proposed Development Code proposes zero foot set back for powntown and zero to fifteen foot seiback for Mixed Use area. Mr. Hoag verified that the zero foot set back in the downtown would be mandatory. He asked if there could be allowance for planters. Ms. McClish said "yes". Issue 4: Mixed Use Projects in the Viilage Core Downtown Area Mr. Strong stated that there is one block of probable Mixed Use projects coming forward from Olohan to Traffic Way that would be Mixed Use, with undeveloped frontages. Some houses have been converted, some haven't. There is also a gap in the Corral-area that could be Mixed ' Use, predominately commercial. Mr. Hoag asked if the Mixed Use section is not included in the Guidelines, would that result in no Mixed Use properties being allowed? NOTES ARC MEETING NOVEMBER 25, 2002 PAGE 3 Ms. McClish: "No, the Guidelines just wouldn't clarify Mixed Use development." Mr. Fellows for wording in proposed paragraph to be changed: "...impede flow..." to "...impede pedestrian flow...". Issue 5: Signs Mr. Fellows asked what is meant by "painted wall signs"? Ms. McClish replied, "signs painted directly on the wall, without a sign board". Mr. Hoag asked if this is for the Downtown or Mixed Use area. Ms. McClish said this applies to the Mixed Use area. Issue 6: Painting of Buildings Mr. Strong indicated that this is probably the most difficult issue to implement because painting doesn't require a permit, however, it can be a design concern. It becomes increasingly problematic if applied to residential properties. Ms. McClish noted that there is subsequent language on paint color that discusses accent colors. Mr. Strong said that many communities don't want to get into the subject of color until someone does what you wouldn't expect them to do by using a color of paint that is not consistent with the character of the area, then the community goes the opposite extreme and requires permits for all painting. Mr. Hoag asked if this causes the City to become "�paint) taste police". Mr. Strong replied that it is a difficuit situation and Staff would refer concerns to the ARC for feedback and decision. Mr. Hoag asked if these would be for color changes that do not require any other type of permit and if a fee would be involved and the length of time needed to process the requests. Mr. Strong indicated that no other permit would be required, no fee involved and usually less than one month to process. Mr. Ohler asked what the general focus (districts) this would affect? Mr. Strong said it would mostly apply to the Mixed Use and Commercial districts, unless ARC opts for one of the alternatives that extends into Residential neighborhoods. Mr. Hoag clarified that Staff's recommendation is not to apply this to Residential areas. Issue 7: Design Overlay Boundary NOTES ARC MEETING NOVEMBER 25, 2002 PAGE 4 There was discussion about the boundary options and which streets to include in the Overlay district. Mr. Hoag opened the meeting to Public Comment. Erin O'Connor of 224 McKinley Street delivered a letter to the ARC and comments regarding the guidelines and proposed alternatives. Mr. O'Connor strongly supports strengthening of the design guidelines for historic districts and feels the proposed changes put forth in the draft are clear, concise and vital for the protection of Arroyo Grande's most valuable resource, the Village. He stated that strengthening and clarifying the language provides important guidance for everyone in and around the Village. The letter articulates Mr. O'Connor's observations and recommendations. End of Public Comments. Mr. Hoag indicated that the most recent draft of the Village Design Guidelines is clear, concise and well written and that the photographs add significant value to the overall presentation of the guidelines and standards. • Discussion - concerns related to "connecting elements" associated with the Village Center. How will the Village Design Guidelines address new development in the future to ensure that the historic character of the Village is maintained? Mr. Strong said that the Community Development Department looks for input from ARC and the overall community, which can subsequently be incorporated into the Design Guidelines and Standards. He indicated that an Issue 8 could be written that addresses the concerns about "connecting elements". Note: ARC member Hodges verbaliy accepted all Staff recommendations prior to the meeting since she was not able to attend the meeting. Decisions regarding acceptance of alternatives was deferred to the next meeting, after the ARC members have had more time to review and analyze the alternatives document. The committee proceeded with a brief discussion of the issues and ARC member's initial reactions. Issue 1: Guideli�es and Standards — unanimous acceptance of Staff's recommendation Issue 2: Exceptions — concern about impact on Residential neighborhoods — impact of exceptions to guidelines, potential dilution of the intent of the guidelines Issue 3: Village Core, Downtown and Mixed Use Districts - ' — concept is good — additional time needed to review verbiage before offering feedback — growing traffic and speed problems in the Village area, speed limits not being upheld — parking problems in Downtown Village area, vacant lots being rented for parking NOTES ARC MEETING NOVEMBER 25, 2002 PAGE 5 - need to take a close look at parking requirements in Mixed Use areas - Downtown Parking Advisory Board is working on a concept plan that integrates many of these ideas of Mixed Use and Viilage Downtown and works on parking management and how to handle on street and off street parking now and in the future that will be incorporated into the Development Code - has a relationship to how the land is utilized - Staff to bring parking concepts to- ARC at next Design Guidelines review meeting in January Issue 4: Mixed Use Projects in the Village Core Downtown Area - need to clarify if residences should be upper story only - will residential be only used by commercial tenants, or would they be general residential (tenants who are not involved with the commercial enterprise) - Staff expects potential for both types of residential tenants - appropriate to clarify that the residential aspect is secondary to the commercial aspect - overall a good concept Issue 5: Signs - verbiage about painted walls (stucco) was put back into the document as a result of the public hearing process Issue 6: Painting of Buildings - residential controls would hit "too close to home" - commercial controls seem appropriate - how will painting controls be enforced? by complaints received by Code Enforcement - cannot allow painting enforcement to be a major time consumption Issue 7: Design Overlay Boundary - include optional inclusion areas - poll neighborhood residents to determine how they feel about being included - go with 7A for the public hearing process - each ARC member to do informal walking survey of neighborhoods for individual analysis IV. WRITTEN COMMUNICATIONS/STAFF COMMENTS None. V. ADJOURNMENT Motion to adjourn by Mr. Ohler. Motion seconded by Mr. Kielan. Meeting adjourned at 8:40 p.m. NOTES CITY OF ARROYO GRANDE SPECIAL MEETING OF THE . ARCHITECTURAL REVIEW COMMITTEE (ARC) MONDAY, JANUARY 6, 2003 The meeting of the City of Arroyo Grande Architectural Review Committee was called to order at 5:00 P.M.. �_.. ROLL CALL: Present were Committee members Hoag, Fellows, Kielan, and Ohler. Committee member Hodges was absent. APPROVAL OF NOTES: Notes of November 25, 2002 were approved "as is". Three typo corrections were requested to minutes of December 2, 2002. I. ORAL COMMUNICATIONS - None II. PROJECTS: A. ADMINISTRATIVE SIGN PERMIT 02-024 — FIRST AMERICAN TITLE COMPANY, 104 TRAFFIC WAY Ryan Foster presented the project, which was brought to ARC because the building location is in the Overlay District and is subject to ihe guidelines under section 2.1 .1 . All present ARC members concurred that the proposed sign has an acceptable appearance and is within guidelines for the district. Motion to approve ASP 02-024 as submitted: Jaime Ohler Seconded: Chuck Fellows Motion Approved: 4/0 voice vote 6. DEVELOPMENT CODE AMENDMENT 01-003 — DESIGN GUIDELINES FOR HISTORIC DISTRICTS; APPLICANT — CITY OF ARROYO GRANDE; LOCATION — VILLAGE OF ARROYO . GRANDE Questions about content of notes from November 25. 2002• 1. "Attachment B — Survey of California Cities that Implement Design Guidelines for both existing and proposed development" shows the following information (summarized) and includes comments: — Design Guidelines = 9 cities — Design Standards in Guidelines = 10 cities — Design Standards in Zoning Ordinances = 2 cities Chuck Fellows provided public input from Howard Miura recommending split of - guidelines into two documents: 1) guidelines and 2) standards. Comments were as follows: — Formatting issue vs substance issue. NOTES ARC MEETING JANUARY 6, 2003 ' PAGE 3 Alternatives: Desian Guidelines for Historic Districts — Review Edits and Anarovals ARC reviewed the Alternatives document and made determinations noted in the foliowing sections. ARC requested consistent use of terms such as "Village Core Downtown", "Village Mixed Use", "Village Residential", "sandstone" (one word). Capitalize "mixed use" only when it is a proper noun. Text replacements will be done throughout the Village Design Guidelines and Standards document. Issue 1: Guidelines and Standards Staff Recommendafion: lncorporate Alternative lA Alternative 1A — Change "Guidelines" to "Guidelines and Standards", and provide definition of both terms (Guidelines, Standards). Motion to accept Alternative 1A"as is": Chuck Fellows Seconded: Jamie Ohler Motion Approved: 4/0 voice vote Issue 2: Exceptions Staff Recommendation: lncorpo�ate Alternatives 2A and 28 with no extra fees for residential pro%ects. A/ternative 2B should only be incorporated if Alternafive 1A is approved. Alternative 2A — The following changes were proposed: : Change: DELETE "The project is improved by", REPLACE "AND does" with "do", ADD "and diversity" Chan_qe to: 1. The altemative desian or materials do NOT detract from adiacent buildinqs oi the historic charactei and diversitv of the Villave area. :• Change: ADD "and diversity" Chanpe to: 2. The mass and scale of the vioiect is aAOroAriate to the location considerino the historv and diversitv of the area and the concept of the Villaoe area. Alternative 28 — No changes proposed. Motion to accept Alternative 2A with above changes and to accept Alternative 2B "as is", and no extra fees for residential projects: Warren Hoag _ Seconded: Jamie Ohler - Motion Approved: 4/0 voice vote NOTES ARC MEETING JANUARY 6, 2003 PAGE 5 SECTION: "Site Desiqn" :• Change: Paragraph 5, sentence 2 - DELETE "small scale", CHANGE "should" to "shali" Chanae to: Residentia/ and mixed use buildinas in the Vil/aoe Mixed Use district shall comolv with the desion standards foi fhe Villaoe Residentia/ district. un/ess ofhe�wise a�nroved bv ihe ARC and Plannina Commission. •: Change: Paragraph 5, sentence 3 - ADD "Village" and "Core" Chanve to: Exceations mav incJude ietail commeicial uses in c%se vroximiiv to the Villaoe Core Downtown. •: Change: Paragraph 10, sentence 2 - CHANGE "enclosed" to "enclosing" Chanoe to: Vendino machrnes in vublic view shall be olaced within an enc%sinq structure. •:• Change: Paragraph 10, sentence 3 - DELETE "enclosed" Chanae to: Plans for the structure shall be subject to ARC aAAroval. •: Change: Paragraph 11 - ADD reference to Development Code requirements for trees Chanae to: Existing irees should be refained where oossible. A Tree Removal Peimit mav be iepuired (Municioal Code 12. 161. Judr"cious vruninv and shaping will be allowed. v Change: Paragraph 12 - CHANGE "should" to "shall" Chan e to: Sireet fuiniture and frxtuies shall co limenf the existin srdewalk avin li htin schemes and street fur 'ture .. NOTES ARC MEETING JANUARY 6, 2003 PAGE 7 Issue 4: Mixed Use Projects in the Village Core Downtown Area Staff Recommendation: lncorporate Alternative 4A Alternative 4A - The following change was proposed: :• Change: Reword last sentence... Chanoe to: Desion of mixed use o�oiects shall not imnede oedesirian flow o� dis�uvt concentration of retail cultural and entertainment uses Motion to approve Alternative 4A with above changes: Chuck Fellows Seconded: Jamie Ohler Motion Approved: 4/0 voice vote Issue 5: Signs Staff Recommendation: lncorpo�ate A/ternative 5A Alternative 5A - The following changes were proposed: ❖ Change: CHANGE °Painted" to "Signs painted directly on walls" Chanpe to: Generel 1. Si_4ns painted direct/v on walls are not aoAropriate for the Villaoe Mixed Use area. ❖ Change: DELETE "generally", CHANGE "and shall not" to "as the", CHANGE "predominate" to predominant" Chanoe to: Materials 3. Hiah v/oss shinv o�reflective surfaces are not avoroAriate as the predomrnant siqn mate�ial. Motion to accept Alternative 5A with above changes: Jamie Ohler Seconded: Chet Kielan Motion Approved: 4/0 voice vote NOTES ARC MEETiNG JANUARY 6, 2003 PAGE 9 Issue 8: Checklist of Building Elements Staff Recommendation: lncorporate A/ternative 8A. Alternative 8A - The following change was proposed: :• Change: ADD "shall", DELETE "such" Chan_qe fo: The fol%winv building e%ments shall NEITHER ove�oowe� the p�oiect or det�act from the visua/ continuitv of ihe streetscave or neiqhbo�hood NOR oroduce redundancv in a feature or Aatiern that is discordant with the hisioiic character of the district. Motion to accept Alternative 8A with above changes: Jamie Ohler Seconded: Chuck Fellows . Motion Approved: 4/0 voice vote Chuck Fellows proposed editorial changes to the Village Design Guidelines and Standards for Historic Districts DRAFT — February 2003. ARC will hold an adjourned meeting on January 13, 2003 to review the proposed changes. IV. WRITTEN COMMUNICATIONS/STAFF COMMENTS None. V. ADJOURNMENT Motion to adjourn by Mr. Fellows Motion seconded by Mr. Ohler Meeting adjourned a�-p-rrr.� �`� MINUTES PAGE s PLANNING COMMISSION � JANUARY 21, 2002 the applicant from applying for 14 units subjec Code, but there are options available for density b qTTACHMENT 5 of the Commission and if the Council agrees to approve the 14 units by various means. Finally, when Development Code amendment takes place we y change parkmg standards, floor area ratios, lot coverage, building height, e . It may be premature to make decisions on an individual lot basis. Commissioner Brown asked if the City Council opted in lieu fees or is more interested in developing units. Mr. Strong said at the preference is for requiring units. The consideration here is that one u ' would be priced differently from all others, Commissioner Brown asked if the f or area ratio (FAR) was higher than the requirement? Ms. McClish said t proposed FAR is .4, the Development Code allows .35, but this is a PUD an he purpose is to allow some flexibility if you get a better site design. In ad ion, when the Tract Map is formerly submitted everything has to be recalc ted on a per lot basis. Vice Chair Keen opene he item for public comment and upon hearing none, brought the item back to the C mission for consideration. Mr. Brown asked ick Wheeler, the applicant, his views on the issue of affordable housing versus n lieu fees. Mr. Wheeler said it seems strange for such a small parcel to hav to pick one out of 12 houses to be affordable and would be better on a larger ack. Commis ioner Keen commended the applicant on the design of the project. He liked t e size of the houses better for the lot; the applicant had done an excellent job the parking and had addressed the concerns of the Commission. Tbe commission agreed they were in favor of the project. PUBLIC HEARING ITEM — DEVELOPMENT CODE AMENDMENT CASE NO, 01-003 — DESIGN GUIDELINES FOR HISTORIC DISTRICTS; APPLICANT — CITY OF ARROYO GRANDE; LOCATION — VILLAGE OF ARROYO GRANDE. Prepared and presented by Teresa McClish, Associate Planner. Minutes recorded by Lavonne Bradford from this point on. Ms. McClish gave a brief presentation of recommended alternatives to revise the Guidelines. The Planning Commission commented on the Village Design Guidelines documents. Commissioner Brown MINUTES PAGE 7 PLANNING COMMISSION JANUARY 21, 2002 • When does CDD Director make the determination that exceptions (Alternatives, Issue 2) findings will go to some other body such as ARC, Planning Commission, or other body? Teresa McClish • It would depend on the type of project. Exceptions would be reviewed by ARC and a recommendation would be provided to CDD Director or approving body. Commissioner Brown • Historical Structure: Has there been a discussion of local standard that may/may not conform to the State standard? What happens if a structure does not meet State standard, but is of local historical significance? Rob Strong • At ARC staff indicated concern that just because a structure is old we don't want it to automatically trigger a CEQA significance related to Historic Resource. • There is a fairly precise definition within other parts of the Development Code. Staff is trying to reflect that for consistency. • Expectation that City Council (on 1/28/03) will provide further guidance regarding their intentions regarding local, state and national standards. If there is a desire to create a historic designation process, an ordinance will be necessary, which will take a longer time to put into place. If the intention is only recommend to the State, that may be decided on 1/28/03. • If Planning Commission has direction to provide, they can provide guidance to staff and we can provide additional alternatives on 2/4/03. • �f the definition is too loose, an EIR could be required by CEQA for every "old" structure. • Historic preservation designation and the benefits involve creation of an advisory board and criteria to evaluate the buildings. If a community has a certified local government program that meets State and national criteria, the locality can identify structures that have been surveyed. • Commissioner Fowler • How will the City apply the Historic Guidelines for Public Facilities areas? • Teresa McClish • If Alternative Issue 3 is NOT included in the guidelines, the Village Commercial Guidelines apply to Public Facilities. • If Alternative Issue 3 "Alternatives for Village Downtown and Mixed Use" areas ARE included in the guidelines, Village Mixed Use guidelines apply to Public Facilities. • The difference is [Public Facilities] structures would not have to conform in character with facades and zero foot setbacks of the Village Core Downtown. MINUTES PAGE 8 PLANNING COMMISSION JANUARY 21, 2002 • Alternative Issue 3, allows more flexibility, the key is fitting in with surrounding structures. For example, if surrounded by residential structures a Public Facility should take on a residential character. • Commissioner Fowler • Does Alternative Issue 5 prevent signs from being painted directly on walls, including walls made of wood (as was done in old days►? • Teresa McClish • If the Alternative Sign Issue is approved, painting of signs directly on walls (including wood) would not be allowed. A wood sign that is painted can be hung on a walL • If someone wanted to freshen up an existing sign painted on a wall, that is simpiy a "change of copy" and it would be allowed. • Commissioner Guthrie • Term "inappropriate" and "not appropriate" — do they mean "should not", "shall noY' or ??? • Wants definitions for these terms added to Definitions in the guidelines. Definitions need to be clear. Commissioner Brown • What did the survey that was done in 7 991 include? Rob Strong • Depends on whether the City Council gives direction to staff on 1/28/03 if they want to create a formal designation process. It is not on staff's "must do immediately" list. In the meantime, there are criteria and any building that may be considered eligible can be brought to the Planning Commission's attention and/or ARC or City Council through the environmental review process, staff determinations or appeals of Director decisions. • Staff is notifying the ARC or Planning Commission of any proposed demolitions, even if the buildings have no particular historic determinations. The City Council may want staff to put this on the list of things to do, in which case staff would need to seek supplemental assistance and obtain a qualified historian to assist with the survey. • Staff is stretched to the max with current projects. Chuck Fellows, ARC Member and Preserve the Village • ARC looked at the guidelines for the past year and at the proposed alternatives for several weeks. The first eight alternative issues achieved unanimous approval. • Alternative Issue 9 concerning the definition of Historic Structure triggered extensive discussion. Asked the Planning Commission to carefully consider, the meaning of an "Historic Structure"? MINUTES PAGE 9 PLANNING COMMISSION JANUARY 21, 2002 • if the definition of Historic Structure is changed to 9A, would a structure need to be listed in the register of Historic Places (and) certified or preliminarily determined by the Secretary of the Interior (and) individually listed on the State inventory of historic places, OR individually listed on the local inventory? • Concerned if that wording is used that it will make all of the work done so far °essentially useless". Rob Strong • Staff is attempting to come up with a definition that accomplishes the goal of maintaining the fabric of the community and doesn't automatically trigger EIR's on buildings that are more than 50 years old (pre-1939 approximately►. • Planning Commission and City Council can provide direction to staff. Mark Vasquez, Resident • Arroyo Grande has a unique character. Redevelopment will happen. The guidelines define how the redevelopment evolves. • Some of the old structures in the Village are in such disrepair that there could be a loss of "community fabric" if an old house needs to come down due to health and safety problems, and is not replaced with a structure of that architectural style. • Asked the Planning Commission to closely consider the elements of the Village in deciding how the guidelines are structured. • Offered assistance if there are questions about architectural style. Commissioner Brown • Are there local jurisdictions that have a mechanism for addressing and resolving how to handle historic significance issues? Rob Strong • Staff is looking for direction from City Council on 1/28/03. Commissioner Fowler • The Guidelines have improved. They will always be subject to interpretation. • It is important to keep the Village viable and friendly. Commissioner Arnold • There should be a way to define which buildings are historic or not historic. Commissioner Guthrie • Possible alternative, use existing language or more restrictive language provided by "Preserve the Village", then provide a mechanism by which a building is removed from the list. • Include everything and then by some process, determine if something is to be removed from the inventory — untif we have a list of buildings we want to protect. MINUTES PAGE 10 PLANNING COMMISSION JANUARY 21, 2002 • Local Historic designation should not trigger EIR's, 6ut we need findings by some "body" (Planning Commission, City Council, etc.). • We may not be able to protect everybody's interest, but we can make clear what is an easy versus difficult path. DISCUSSION ITEMS - None PLANNING COMMISSION ITEMS AND COMMENTS — ommissioner Brown said asked about the sidewalk at 126 Allen Street statin�at the fence goes to street and blocks public right-of-way. He asked if t�was legal and what was the provision for this? Commissioner Keen had a concem with incl�ding the Stillwell and the Vanderveen properties in the Guideline overlay district. How was it addressed in the General Plan? Mr. Strong said there is a neighbonc��i/plan boundary (22 acres) that includes the Vanderveen and Stillwell properties�and western portions with homes facing Myrtle Street. A discussion at the ARC w to include the properties and notice them. , COMMUNITY DEVELOPMENy�DIRECTOR COMMENTS AND FOLLOW-UP — None. ADJOURNMENT - There�being no further business before the Commission, the meeting was adjourned�f 11:15 p.m. on a motion by Commissioner Brown, seconded by Commissioner ArnolA, and unanimously carried. �� ! / ATTEST: i' / ;' LYN REAR N-SMITH 8� JOHN KEEN, VICE CHAIR LAVONNFj$RADFORD, COMMIS,SION CLERKS � /� AS T,6 CONTENT: , _ 1 ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR DRAFT MINUTES CITY OF ARROYO GRANDE PLANNING COMMISSION FEBRAURY 4, 2003 CALL TO ORDER - The Arroyo Grande Planning Commission met in regular session with Vice Chair Keen presiding. Also present were Commissioners Arnold, Brown, Fowler, and Guthrie. Staff members in attendance were Community Development Director, Rob Strong and Associate Planner Teresa McClish. APPROVAL OF MINUTES — No minutes to approve. ORAL COMMUNICATIONS — None. WRITTEN COMMUNICATIONS — None. AGENDA REVIEW—The Commission agreed to change the Agenda to hear item II.B. - Development Code Amendment 01-003— Design Guidelines for Historic Districts last. PUBLIC HEARING — ITEM II.A. — DEVELOPMENT CODE AMENDMENT CASE NO. 01-003 — DESIGN GUIDELINES FOR HISTORIC DISTRICTS; APPLICANT — CITY OF ARROYO GRANDE; LOCATION — VILLAGE OF ARROYO GRANDE. Prepared and presented by Teresa McClish. This item was continued from the January 21, 2003 meeting. Teresa McClish provided an alternative definition of Historic Resource. Commissioner Brown • Based on City Council's determinations, is the new definition appropriate for the guidelines? • Why can't we keep the current definition? The Council and Commission may prefer Alternative 9B or 9C. Teresa McClish • The current definition could be an interim one that could be used until the definition is further refined. • The existing definition in the guidelines results in arbitrary determinations of which structures would require CEQA. Staff has two considerations: 1 . Potential demolitions 2. Structure alterations Commissioner Fowler • Concern about inclusion of the Vanderveen property in the overlay district. Mrs. Vanderveen feels strongly about not wanting to be included. MINUTES PAGE 2 PLANNING COMMISSION FEBRUARY 4, 2003 Rob Strong • Mrs. Vanderveen may not understand the difference between being included in the historic overlay district versus being designated a "Historic Structure". • Staff was asked to include the Vanderveen property in the historic overlay district recommendation. • Planning Commission and/or City Council can recommend to exclude the Vanderveen property and any other structures proposed on the historic district overlay map. Commissioner Arnold • What percentage of homes would/would not qualify as historic (50+ years old)? Teresa McCiish • Staff does not have that statistic. Research could be done. Commissioner Guthrie • What criteria was used for the "windshield survey"? Rob Strong • Visuai survey was a quick view of structures that appeared to have historic features/character (early 1900's through 1939). Some homes were build more recently than 50 years with historic character. • Interspersing of old and new in the district makes a clear boundary definition difficult. Staff took a broad view, which can be scaled back. Commissioner Guthrie • Does the current definition trigger CEQA? Rob Strong • The current definition is not substantially different from what CEQA would use as a trigger for historic survey. Open Public Hearing Nancy Underwood of 142 Short Street • Concerned about how the Village Design Guidelines/zoning changes will affect her as a resident. • Doesn't want to be required to demolish or remodel her home. • Will neighborhood commercial structures (Mixed Use district) be problematic to residential neighborhoods? (late night hours, noise, traffic, etc.►. MINUTES PAGE 3 PLANNING COMMISSION FEBRUARY 4, 2003 • For several years her family was inconvenienced by very early morning meetings and late night meetings across the street from her home. • She called the Police and other City agencies and the problem was not eliminated. Public Hearing Closed Planning Commission agreed to review each of the Alternatives and reach consensus. /ssue 1: Change °Guide/ines"to °Guide/ines and Standaids" Consensus vote to approve Alternative 1A as amended: AYES: 5 Commissioners Arnold, Brown, Fowler, Guthrie and Vice-chair Keen. NOES: 0 ABSENT: 0 /ssue 2: Exceptions Commissioner Brown • What triggers an exception? Teresa McClish • Project received by Staff that are not consistent with guidelines and standards (minor exception result in Planning Commission notification►. Commissioner Guthrie • What is the difference between "variance" and "exception"? Teresa McClish • Variance — applicant wants more than a little deviation (over 10%►. • Minor Exception — 10% or less deviation. • Minor Exception would be required for deviation from standards in the guidelines versus current Variance requirements for deviation from zoning requirements in the Development Code. Consensus vote to approve Alternative 2A as is: AYES: 5 Commissioners Arnold, Brown, Fowler, Guthrie and Vice-chair Keen. NOES: 0 ABSENT: 0 Consensus voice vote to approve Alternative 2B approved as is. MINUTES PAGE 4 PLANNING COMMISSION FEBRUARY 4, 2003 AYES: 4 Commissioners Brown, Fowler, Guthrie and Vice-chair Keen. Vice-Chair Keen wants an extra fee schedule for the exceptions. NOES: 1 Commissioner Arnold believes 2B is too restrictive. ABSENT: 0 /ssue 3: Vi//age Co�e Mixed Use Commissioner Guthrie • Why stop Mixed Use district in mid-block — prefer it to continue down the block. • Are there zero setback conflicts? Village Mixed Use setbacks are 0'-15'. Commissioner Amold • Page 8 — last paragraph: Add "within adjacent development" to the verbiage. Commissioner Brown • Page 6 — top of page: Strike "However, some lots have been aggregated for development on a larger scale." Planning Commission discussed Downtown Core area and Village Mixed Use area boundaries — extension of Viifage Mixed Use down E. Branch Street to Crown Hill. • Commissioner Guthrie — believes more intense use is what the City wants and the City can provide Staff with more clear direction for Village Mixed Use zone. • Commissioner Fowler — wants to see commercial character along E. Branch, but is wary of 0' setbacks all along Branch. • Commissioner Keen — likes core as presented. Commissioner Brown made a motion, seconded by Commissioner Guthrie, recommending extending the Village Downtown Core along E. Branch to Crown Hill. The motion failed by the following roll call vote: AYES: 2 Commissioners Brown and Guthrie. NOES: 3 Commissioners Arnold, Fowler and Vice-chair Keen. ABSENT: 0 Consensus voice vote to approve Alternative 3A as amended: AYES: 4 Commissioners Arnold, Fowler, Guthrie and Vice-chair Keen. NOES: 1 Commissioner Brown. MINUTES PAGE 5 PLANNING COMMISSION FEBRUARY 4, 2003 ABSENT: 0 /ssue 4: Mixed Use Piojects within the Vi//age Coie Downtown Consensus voice vote to approve Alternative 4A as is: AYES: 5 Commissioners Amold, Brown, Fowler, Guthrie and Vice-chair Keen. NOES: 0 ABSENT: 0 /ssue 5: Signs Planning Commissioners discussed the intent and language of the guidelines related to painting of signs directly on walls. Commissioner Arnold • Signs painted on walls is sometimes appropriate. Commissioner Fowler • Wants the following language used in the guidelines: "Wall signs painted on finished wood and/or painted brick, stone or stucco are allowed subject to ARC recommendation. Signs painted directly on walls are not appropriate for the Village Mixed Use district." Vice-chair Keen (and Commissioner Guthrie) • Remove °predominanY' from the wording under materials. • Wants the following language used in the guidelines: "High gloss, shiny or reflective surfaces are generally not appropriate and may not be allowed." Consensus voice vote to approve Alternative 5A as amended: AYES: 5 Commissioners Amold, Brown, Fowler, Guthrie and Vice-chair Keen. NOES: 0 ABSENT: 0 /ssue 6: Painting of Bui/dings Commissioner Fowler • Concerned about paint color restrictions in the residential district. Commissioner Arnold MINUTES PAGE 6 PLANNING COMMISSION FEBRUARY 4, 2003 • In favor of 66 and believes it is beneficial for protecting the character of the Village. Consensus voice vote to approve Alternative 6A as is: AYES: 4 Commissioners Brown, Fowler, Guthrie and Vice-chair Keen. NOES: 1 Commissioner Arnold prefers 66. ABSENT: 0 /ssue 7: Design Oveday Boundary Commissioner Guthrie • We're casting a large net if we extend the district to the furthest boundaries indicated. Islands of new residential tracts within the district are a bit awkward. Commissioner Fowler • Concemed about including properties whose owners don't want to be included (Vanderveen). Even though the intent is to include the two historic homes and not the entire properties owned by Stillwell's and Vanderveen's properties. • Questions inclusion of east portion of Allen Street. Commissioner Guthrie • Inclined to include as much district as possible. Since the process of establishing historic buildings is so vague, this overlay district provides some protection and could trip a process to establish historic structures. • We need to make our intentions as clear as possible. Commissioner Guthrie made a motion, seconded by Commissioner Arnold, recommending approval of Altemative 7A as is. AYES: 4 Commissioners Amold, Brown, Guthrie and Vice-chair Keen. NOES: 1 Commissioner Fowler would accept 76, which does not include Vanderveen and Stillwell properties. ABSENT: 0 /ssue 8: Check/ist of Bui/ding E/ements Consensus voice vote to approve Alternative 8A as is: AYES: 5 Commissioners Arnold, Brown, Fowler, Guthrie and Vice-chair Keen. NOES: 0 ABSENT: 0 /ssue 9: Histoiic Stiuctuie Definition Commissioner Brown MINUTES PAGE 7 PLANNING COMMISSION FEBRUARY 4, 2003 • Leave as is for now - use 9B. So far it has not triggered CEQA and doesn't anticipate it being tripped based on how it is written. Commissioner Fowler • A bit concerned about triggering CEQA, even though it hasn't already happened. Commissioner Arnold • Would go with 96 or 9C - will vote with concensus. Commissioner Guthrie • Prefer �eaving as is. What tripped CEQA on Loomis complex? Rob Strong • Community Development Director requested an opinion, the submittal indicated no historic structures on the property. That opinion was questioned. A critique opinion was submitted at peer review finding that there may be some qualified structures. • An EIR was subsequenty required. Commissioner Guthrie • A Community Development Director could trigger a CEQA at any time. • All the guidelines do is state that the Community Development Director should pay attention to anything 50 years old or older. They are not a definition of whether the CEQA process should take place. They are only a flag. Consensus voice vote to approve Aiternative 896 as is: AYES: 5 Commissioners Arnold, Brown, Fowler, Guthrie and Vice-chair Keen. NOES: 0 ABSENT: 0 Commissioner Guthrie made a motion, seconded by Commissioner Arnold, recommending adoption of resolution: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL AMEND TITLE 16 CHAPTER 16.08 OF THE ARROYO GRANDE MUNICIPAL CODE DESIGN OVERLAY 2.4 TO REVISE THE DESIGN GUIDELINES FOR HISTORIC DISTRICTS INCLUDING THE AMENDMENTS TO EXHIBIT C. AYES: 4 Commissioners Arnold, Brown, Guthrie and Vice-chair Keen. NOES: 1 Commissioner Fowler. ABSENT: 0 RESOLUTION N0. ATTACHMENT 6 February 4, 2003 PAGE 1 of 3 RESOLUTION NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL AMEND TITLE 16, CHAPTER 76.08 OF THE ARROYO GRANDE MUNICIPAL CODE AND DESIGN OVERLAY 2.4 TO REVISE THE DESIGN GUIDELINES FOR HISTORIC DISTRICTS WHEREAS, Section 16.08.010 of the Municipal Code incorporates the Design Guidelines for the Arroyo Grande Village, otherwise titled Design Guidelines for Historic Districts (Guidelines), by reference; and WHEREAS, the City of Arroyo Grande has conducted an environmental review for adoption of an ordinance revising the Guidelines and has found that it can be seen with certainty that there is no possibility that the proposed amendment to Section 16.08.010 of the Municipal Code will have an effect on the environment and therefore is exempt from the provisions of the California Environmental Quality Act (CEQA); and WHEREAS, the Planning Commission of the City of Arroyo Grande has reviewed and considered the information in the proposed Guidelines and staff report, as well as public testimony presented at the hearings and has made the following findings of fact: A. The proposed amendment to Section 16.08.010 of the Municipal Code is consistent with the goals, objectives, policies, and programs of the General Plan, and is desirable in order to implement the provisions of the General Plan. B. The proposed amendment to Section 16.08.010 of the Municipal Code will not adversely affect the public health, safety, and welfare. C. The proposed amendment to Section 16.08.010 of the Municipal Code is consistent with the purpose and intent of Title 16. D. The potential environmental impacts of the proposed amendment to Section 16.08.010 of the Municipal Code are insignificant. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Arroyo Grande, California hereby recommends that the City Council of the City of Arroyo Grande to revise the Guidelines as shown in Exhibit "B" and amend Municipal RESOLUTION N0. February 4, 2003 PAGE 2 of 3 Code Section 16.08.010 as follows: Section16.08.010 Incorooration � Reference The following documents are hereby incorporated by reference into this Title: 1 . Qes�ri��l�;�M'��li�t�¢ [7�is�[�� C��'1 ��:p�i�i�pu�rl�y ��st�l��s ��;�a'��:�; 2. �� f��.l�',�� w`��I��i al'w��.��` .., ��i Qi3�riC'�s ��T!��x�+�; 3. Arroyo Grande Standard Plans for Public Works Construction (as amended); 4. Oak Park Acres Planned Deve�opment - Ordinances 140 C.S., 150 C.S., 196 C.S., 246 C.S, 259 C.S., 291 C.S., 296 C.S., 316 C.S., and 396 C.S.; 5. Rancho Grande Planned Development - Ordinances 186 C.S, 302 C.S., 315 C.S., 343 C.S., and 397 C.S; 6. Royal Oaks Planned Development - Ordinances 355 C.S., 356 C.S., 358 C.S., 384 C.S, 406 C.S, 418 C.S. and 430 C.S.; 7. Wiidwood Ranch Planned Development - Ordinance 214 C.S.; 8. Oki Planned Development - Ordinance 420 C.S.; 9. Development Agreement Relating to Wildwood Ranch Development - Ordinance 271 C.S.; 10. Development Agreement between the City and Ottse, Inc. for Development Known as Rancho Grande - Ordinance 302 C.S.; 1 1 . Flood Insurance Study for the City of Arroyo Grande, dated July 1983, or as officially amended; 12. City of Arroyo Grande Development Standards for Fire Protection, as amended. 13. Ordinance 153 C.S. relating to a Design Development Overlay District; RESOLUTION N0. February 4, 2003 PAGE 3 of 3 14. Ordinance 329 C.S. relating to a Design Development Overlay District; 15. Ordinance 135 C.S. relating to a Design Development Overlay District; 16. Ordinance 86 C.S. relating to a Design Development Overlay District; 17. Ordinance 360 C.S. relating to a Design Development Overlay District1 17. 18. Ordinance 7 30 C.S. relating to a Design Development Overlay District On motion by , seconded by , and by the foliowing roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted 4th day of February, 2003. ATTEST: Lyn, Commission Clerk John Keen, Vice Chair AS TO CONTENT: Rob Strong Community Development Director � ,� �� _� III��'i •/ ��,� � �/'�� ♦�> -� I �j��i .► � �� . �. .i� �� '` � �� i � � � � -�� 'i l • '�� ► . ♦ 1, .. : ■ _ ., � f _� . '`'' , ` � �� ` � � ,: �� :■ �1,� ��, � . � . ..�ia •�;• � ., . � ■ _ :. ,, � I � .{ . � -,• � • ��I •, � �''� i � , ___ ._. '' .<— ' . .. �., .n�y , ,�. � _ , \�,, �.� ,,,,; , / '� _� ' � �j��:� �ii : �. - �. � � . ♦ �� ` � �� 1 � ` - �� °"�� -� �� . � ' , `,��►��-�� :�� ``�� ;�� ;�� ^��`'' � '�'�� ...;. �. �� A� '��i��'�� . � � � �i .��.�- � � . ,. . . _ . � . � . . . ..,. : . „ � � • • " . • - � - . - - � � ' `. • ' - . - . . �� • � � ',��. ��)�`� ��" �;;�� R� �� . .• � � � �C-�� ,�� ,� � I��i�� ♦ � �-� ,�� e� � r t ♦ � � `/►; �� e� �� .�i<<t�ir � 1 � ; 1� �,e�!� �. �.. �� , ' . �� y � ��;.►�, �� ♦ ��,� ��i �► � �'r / • ��e � ■ ►��+ ��o � t"�� , .. � '�� o�0s��, �• �+►��eie��11 ■ �� s�. �,� .� ee� ` �� ■ i� p, � ��, �� r► ■ ,;:; �� ,�!► �� °°°°�� ►�11'��r��-�r , , `, ,,4 ,� `� ..�►� ��... -___ � � �t c,♦ � i . �! . _ ♦ .� �1 •�.� �� . .� � ♦ o t�s � ��► ,� �!►�,• � :- � � �► � .a A�dt1 � � .,,�a S� �� 'i.� .,�^� :�l�l�T1N1�11{ , �� :- � ��o �� 0� ��j�� ,o�� : �i��l��Ql �v �`�, � � �� 5�,�� I��ii�� _�� .�� s�� ' ��rl �� +�� I �� .��'�j�j��, ��j�'�j�� `:� • ►� I B ��E� I � �I ��1► �`�� r�� ;�� .�� I� �� . ►�' � �� I�� ',,,, �� '��t�.�\ ,� �� 0�,,� ,�� ,,, � �'�� o�e��'� •,,•��•�,;,T�• ,, � �� s ��►��°.^+�� '.•'�• .► / ♦ �� b��•�� '' �► �.��_ �� ATTACHMENT C Survey of California Cities that implement Design Guidelines for both existing and proposed development. � , ' .. -. . " '' . . ..� . ARROYO � �� cruNnE X : ! Guidelines incorporated by reference j in Code and implemented as a policy document ARROYO � � � � cRaNOE , X Guidelines incorporated by reference (PROPOSEO) in Code, Code has specific language in Overlay dish-ict regutations that ' ' ; Guidelines and Standazds in Design i Guidelines are required unless findings adopted that the proposal's , design is an improvement upon what could be othenvise be approved. onNV�L�e X ' Applies to designated historically significant resources in the City and conh-ibuting properties in historic dish-icts. Requires "an adequate number of the relevant guidelines be , ' meY' No set number. Includes a case ' study in appendix. DAVIS X ' Primarily guidelines. Some ' quantitafive limits are provided in , anticipation offuture zoning revisions. eeACH ToN , X Design Review Committee reviews and acts on design of new and altered ' structures in areas designated by CC (downtown).1 iNOio(am X ' All buildings besides manufachu-ing : and R3 residential require a painting permit. W CnNaoq ' X List ali standards first then guidelines. FLINTRIDGE • ' Have a separate guideline document ' for small projects. Ln�AVEnE ' X Per Zoning Ordinance-paint color reviewed by Planning Manager for , commercial areas. More substantive faqade changes require DRC ' approvaL � Rev. date: 1/1/02 ��a � � � .• ., . . -, ' . . �.� ,X Zoning ord.—all exterior changes �os A�TOS ' (color included)must have City , aPProval. ' Residential Guidelines only. MILL VALLEY X '� ' �� Starting process (neighborhood MoNTEee��o X ' meetings)to regulate"body"color for commercial buildings to neutral tones. All additions and alterations subject pAGFIC�rtoVe X to p.KC review.Painting is exempt. X Zoning Ord.Requires Design Review rtiveRSine Board approval for any color scheme ' for commercial , industrial and muiti- family uses. Have had to require , many people repaint buildings. Administrative process if there is snri ANSe�MO X consistency and no controversy. ' Otherwise Planning Commission ' Review. Multiple design districts with design sAN c�enteNre ' X ' guidelines. Guidelines are implemented as standards by language in Zoning Ord and carries out the Urban Design Element in the General Plan. Actual Guideline document contains softer language,ie. "shoulds". All new structures and ' historic shuctures are required to comply with all relevant sections of the guidelines. Remodeled structures must also comply with guidelines but only as"practicaP'pertaining to ' specific sections("Spanish Colonial Revival style" and to guidelines , specific to"pedesriian districts".) (Residential) Guidelines intended to sAN�ose X be applied as stated but alternative measures which meet the objective of the guideline may be considered. States that Guidelines that use the word"encouraged" or"discouraged" are desirable but notrequired. sAN�uis Newly released citywide guidelines. - oaisao ccim X Rev. date: 1/1/02 ��,F� . , � .. .. .. .. � • . .-. ' , snN Luls X Mostly adviso oeisPO ry guidelines with some (COUN'rv) mandatory standards. Alternatives to �I ' standards for ministerial projects may ' be proposed with a Minor Use Permit. Projects that do not comply with the ' , guidelines/standards will have those ; issues noted and resolved by the review body whom must find that the ,. ; guidelines would result in an inferior ' project or the applicant has �,' demonstrated that a different design ' approach would be equal to or ; improve the project. soNOMA , X , j Requirement for all exterior i , modifications subject to Architectural ' Review Commission review. WASCO X ' Overlay dish-ict with guidelines for ; new and eacisring buildings. Included ��; is a sample acceptable color palette. ; Planning approval is required prior to ' any modification to the outside of the ' ; building, including paint. YuCCA vq��ev X ' Requires color scheme be approved j by Planning. NOTE: Some cities use the Secretary of Interior's "Standards for Rehabilitation" as their own design standards and followed by additional guidelines. Rev. date: 1/1/02 . . Exhibit C CIiY �F A��Y� fi�qN�E DffIGN fiBUELiNEI F�t BIEi��lf DISiRIfiS I Guidelines for Historic Districts nRaFT � February 2003 I Update Adopted by CitV Council I Resolution No. Date Adopted bv Citv Council Resolution No.3059 �1991, City oF Arroyo Grande and Catherine Graves All Ri¢hts Reserved dghd le�i9rali 01_14-0396F�6eg. . PRiN1'ED:�-14/20033F�4/2993 I ___..... . � CIiY �f AR�YI 6tAN�E Deucx GOUELIXES F�C BISi�RI[ D117iICi8 � Table oi Contents DESIGN OVERLAY DISTRICT MAP.....................................................................................44 INTRODUCTION........................................................................................................................44 CONCEPTOF GUIDELINES ..........................................................................................................?3 � Objectives...............................................................................................................................53 _. HOW THE GUIDELINES WERE DEVELOPED AND AMENDED.......................................................56 HOW TO USE THE GUIDELINES...................................................................................................C�6 �. INCORPORATION OF THE DESIGN GiJIDELINES FOR HISTORIC...........................J8 DISTRICTS IN THE PLANNING PROCESS.........................................................................78 DESIGN REVIEW IN ARROYO GRANDE.......................................................................................89 Community Development Director........................................................................................SS Architectural Review Committee...........................................................................................81 PlanningCommission............................................................................................................SS CityCouncil...........................................................................................................................b'� -- REQUIRED APPLICATION SUBMITTAL DOCUMENTS AND MATERIALS....................................9�8 PROJECTS SUBJECT TO THE GUIDELINES .................................................................................9�-9 DEMOLITTON OR RELOCATION PERMIT..................................................................................]0� -- PlotPlan Review................................................................................................................10� PROJECTS NOT SUBJECT TO THESE GUIDELINES.................................................................... 10-1—� _... ffiSTORIC OVERVIEW........................................................................................................12�3 HISTORY OF ARROYO GRANDE.............................................................................................. 12�3 OVERALL DESIGN FRAMEWORK...................................................................................143--5 � GATEWAYS.............................................................................................................................1�5 LANDMARKS.......................................................................................................:.................. 14�5 Nones.................................................................................................................................... t a-1-S -- DISTRICTS .............................................................................................................................. 15�6 Pn'�s..................................................................................................................................... 15�b EDGESOR SEAMS................................................................................................................... 15�6 --- NATURALAREAS................................................................................................................... 15�6 ARCHITECTURAI,STYLES................................................................................................17d8 RESIDENTIAL STRUCTURES....................................................................................................17�$ -- Bungalow........................................................................................................................... 17� Cottage..................................:............................................................................................ 1?� --- Craftsman........................................................................................................................... l?� --- FolkYictorian.................................................................................................................... 18�4 QueenAnne........................................................................................................................ 1 b'�9 --- SpanishEclectic................................................................................................................. 1 S�9 -- COMMERCIAL STRUCTURES................................................................................................... 1928 Late Nineteenth Century Commercial................................................................................ I l�8 EXAMPLES OF CONSTRUCTION MATERIALS............................................................20� WEATHERBOARD OR CLAPBOARD WOOD SIDING.................................................................20� PLASTER...........................................................................:......................................_0� �.... dghd leg drati_01.1.4...03. . . PRINTED:2�14i20U3'�'�.-��nn¢ � 2 .,, CIiY �F A�I�YI 6�AM�E DE{IGX fiODElIXfS F6� 918iiYlf DI{iBI[iS � YELLOW INDIGENOUS SANDSTONE.......................................................................................20� BRICKAND STONE BLOCK.....................................................................................................2133 WINDOW SASHES AND DOOR FRAMES..................................................................................2 I� VII.LAGE RESIDENTTAL DISTRICTS.................................................. 22�3 ............................ -.... EXISTINGCHARACTER...........................................................................................................22�3 _..... Similarity in Height,Mass and Scale.................................................................................??�3 — SimilarityofMaterial.........................................................................................................??�3 Senseof Experimentation...................................................................................................?3�4 _ Yarietyin Building Form...................................................................................................Z.i�4 --- DESIGN GUIDELINES..............................................................................................................23�4 SiteDesign.........................................................................................................................?334 S Sn.................................................................................................................24�3 Buildin Desi Garage/Parking.................................................................................................................34�5 Construction Materials......................................................................................................?433 --- BuildingColors..................................................................................................................?5� VII.LAGE CORE DOWNTOWN..........................................................................................26� MIXED USES WITHIN THE D[STRICT.........................................................................................2G3� --- EXISTING CHARACTER...........................................................................................................263� Similarity in Height, Mass and Scale.................................................................................?Cr� SimilarityofMaterial.........................................................................................................273� -- SenseofExperimentation...................................................................................................273� Pedestrian Orientation.......................................................................................................273� -- Yarietyin Building Form...................................................................................................i7�9 DESIGNGUIDELINES..............................................................................................................2839 SiteDesign.........................................................................................................................?83fl --.. BuildingDesign.................................................................................................................28�9 -- Corutruction Materials......................................................................................................2)�9 Buildingcolors...................................:...............................................................................30� SIGNS,AWNINGS AND REAR ENIRIES...................................................................................31� --- SIGNS...................................................................................................................................31� Genera[..............................................................................................................................3 i� -- Size......................................................................................................................................?1� Location.............................................................................................................................33�3 Materials............................................................................................................................3?�-3 -- Colors..................................................................................................................................i;�4 SignIllumination................................................................................................................33�4 AWNINGSAND CANOPlES......................................................................................................i334 -- REAREN7RIES.....................................................................................................................34� PUBLIC AREA IMPROVEMENTS ..............................................................................................3536 Sidewalks............................................................................................................................35� --- Signs.................................................:.................................................................................3 i� StreetFurniture..................................................................................................................35�b -- PublicArt...........................................................................................................................3(�Z DEFINII'IONS.........................................................................................................................404� ARCHIT'ECTURAI.TERMS.................................................................................................4142 REFERENCES.........................................................................................................................4243 dghd_leg drafl 01:1403. . . PRINTED:..;14:2003'�'��nna I 3 i i � , i � , � .... _ , . :.: �-�� : ��. ��" .�•, . 1- �•.... , .. � �..•,,,.,, � � � ,,I1::�.��;�±.� : =\ • r� ,,. ,.,;. :...,.. . , � ' .•�;.••� ,Q.•�•.-. . ♦ i �� .��.��I1 i�,�� ,,,^�,`,��\.�� :��, - �%� � 1/ I' ��`�� -� ,�� !�,�G � � � � , �1,� '�I ;�: � ��:�.. V � �: ,. � �� /�~' . .�� , ` � ;� �� ?�` " ,, , � ;►` �I" �: ., �`" I��i t � �-�� - � , � � ��.�� , ��, .� .� � '�� ` �� ' �� - :, ,, �'� • � _ , ��►�� , . '� �° �, ► � �� , . ►�►�� ♦ , � - �i � - ► � � , �� •• �� -� . ��I��1��.��1� � . _ . ., , „ hrv �e Au�r� G�AN�f BEIIGM fitUFtIXES Fi6 915i��If DlfiiltiB � INTRODUCTION To help preserve and euhance �historic resources, the following objectives are reflected in the Guidelines: CONCEPT OF GUIDELINES • Safeguard the heritage of Arroyo These Guidelines aze intended to help Grande. protect the historic buildings and charucter, • Encourage public Imowledge, � azchitecture, and sites that reflect the understanding and appreciarion of the heritage of Arroyo Grande. '" ' � '',,' City's past. �I • Enhance the visual chazacter of the City and the Villa�e by preserving and promotink diverse and harmonious uchitectural styles and ve�asala� designs that reflect historic character and ua�ieus stages in the development of The Guidelines aze based on the concept that the City. historic resources, like natural resources, aze • Conserve valuable material and energy important to the human community and resources by conrinued use of the should be identified and protected. T'his is existing built environxnent. not an exercise in nostalgia, but is a • Protect property values and increase methodical attempt to identify important financial and economic benefits to the resources from Arroyo Grande's past and owners� businesses __and__residents of I offer recommendations and policies that will Arroyo Grande. help assure their preservafion and • Ensure that new conshucrion and enhancement. renovation of existing buildings isare compatible with the historic character of The protection of historic districts, includine the Villa�e azea ._ and surrounding homes, offices and businesses within the neighborhoods. Village area of Arroyo Grande, will help te preserve and enhance the unique qualifies of These Guidelines aze intended to provide a the City for the enjoyrnent, pride, education, variety of design choices; and and economic benefit of its cirizens, aAewencourage creaNvity��-�eua�e� businesses and visitors. These Guidelines a�isa�iek, They aze not intended to dictate de-�e�-si�ivgare intended to preserve and s�preconceived or uniform design enhance not only the most grand or solutions, but to � assist impressive resowces of the past, but the desiQn for building in the historic dish�icts recoxnizable character comnosed of and encourage the use of existing design individual elements in the Villaee. � elements. T'��n•°^"The intent is to increase �Developers of Arroyo Grande ��sual elements that buildings included merchants and farmers, have in common, and stress a "sense of fiY' entrepreneurs and Fkei�employees.�eask�rs for both new and renovated buildings. � . A4ax�Most homes� These geksirsguidelines offer practicai offices and business establishments were solutions beneficial for the community as a modest in scale and urilitarian in function, whole as well as for_individual property and these el��shuctures aze an important owners within the Villaee area. part of the fabric of the City. Obiectives HOW THE GUIDELINES WERE DEVELOPED AND AMENDED � I dghA leg drafl. OI._I�3_03 ' ' PRINTED:��1�1/2QQ3�n<.��nn� I 5 CI7Y IF At�1Y� GlAN�E DEIIiX fif1�ELINES FO! 91biHIC DIdi6I(i9 I The Guidelines focus on both exisring design issues in the Villake historic districts �.xiFt;,,a�w�-��_-a��r�� : r� r � and on issues that may be expected to arise in the future. Although much of the land in The Guidelinzs were updated bv the these districts has been developed, there is Communitv DeveloUinent D�artment__._in, still substanfial opportunity for infill 2002-2003. The update�rocess included six development on vacant �eg€,�lots and communitv workshous and several public partially developed properties. Additionally, hearinQS to facilitate public particivation_ some property owners �may wish to �skrestore, remodel or rehabilitate For the purposes of these Guidelines the existing shucture�, •• ^-^a° ��°^^ ^^a to histoncperiodoftheVilla=kei51870_1�)39. prepare them for new uses. To address both current issues and potenrial future concerns, HOW TO USE THE GUIDELINES I these gGuidelines consider eacisring conditions, recognize past development �e gGuidelines have been prepazed to aid patterns, and �retlect future potential City decision makers, urivate design for growth and change. professionals and property owners. ' The gGuidelines aze based on features of the existing built environment. These features were documented nvialir�o I��ek��n abn�nfi�rac �� k�u ViI� {� As the seAS�g�desi£n__is ,4�reye--��in the Historical Resource developed further, the gGuidelines can be Survey, 1991, bv the Citv oY'Arrovo Grande used to determine which specific procedures and Catherine Graves, showina existin� }�ve a bearing on the project. �'#is-is-usgt�al historic structures in the Village historic � �'I'}ie Guidelines sukgest characteristics district of Anoyo Grande (Appendix A). for desi�n of details and elements, such as T'his survey recorded r^`�^^'��—�oddresses, si�s, reaz entrances, landscaping, height, building types, an�--ownership, �and building mass, conshvction materials; and focused on azchitectural chazacterisrics that other components that�sgcoinpose the contribute to the visual quality of the projecYs relationship to its surroundings. buildings and to the entire azea surrounding them. These chazacterisrics include height, The Guidelines aze NOT intended to provide roof configuration and material, exterior all necessary information for development wall materials, window and door type, projects within the �Village azea. This chimneys, and porches. Also documented manual addresses generalized design issues were surrounding land uses and potenrial .,,,o:,�.�,nlv. It is essential that al�other threats to the site or historic building. requirements in Title S16 (Development Code) and other uortions of the Municipal The survey �et�nine�reveals that there is Code (Development Code) be followed for not one particular style that determines the each project. Nothing in these Guidelines is overall character of the Villa�e historic intended to supersede requirements of the � districts in Arroyo Grande. There is, Development Code_, '^—�uestions I however, a common "vocabulary" of regazding the relationship between the building elements that helps to create an Guidelines and Development Code impression of consistencv and_conrinuity. �visions should be referred to the These elements are used frequently and in g�Communitv Develooment combination with different architectural Department. styles. �n.e ........ : .....«.,.,. . .,,i r I . �ghd Ic�_Irati 01_11.:03 ' ' PRINTED:2il�1,2OQ3!!]HF3943 � 6 _. LIiY IF A�UY� fi�pN�E DffIGN fiOUEIIXE! F�� 9117��I[ DIIT�IfiB � INCORPORATION OF THE DESIGN GUIDELINES FOR HI5TORIC I DISTRICTS IN THE PLANNING PROCESS Is it a No Not subject to project? Guidelines & Standards (see page 9) (see page 10) YES Is project in historic No Not subject to overlay Guidelines & Standards district? YES Is project consistent with Guidelines& Standards? YES NOT CLEAR NO • Community Development • Request redesign ARC review and recommendation Department approval • Provide findings that to the Community Development OR objectives of the Design Department, Planning Commission • Proceed to ARC review Guidelines&Standards or City Council for fuAher project per Section 16-03 of the are otherwise met, review, including consistency with Development CodQ OR Guidelines&Standards • Recommend denial ��nd_i�s_ci�.an_gi-ig-�a r�rrTEn:�ia;zt�r�;u��tzee� � . 7 _ LIiY �F A��Y� fi�AN�F DEfIGX 61UELINfI FYe 81l7��I[ DIfTCICie I DESIGN REVIEW IN ARROYO GRANDE the General Plan and many other mandaYOry responsibilities. Communitv Development Director The Plannin€; Commission has been The Communi[v Develo�ment Director is assiQned the res�onsibili to.__review_and – –— --- - responsible for administerin� Title 16 approve proiects_includinQ the_following: Development Code, as described in secrion 16.08.090 of the City's MuniciUal Code. • Conditional Use Permits The Communitv Development Director • Surface MininK Permits processes all anolications, conducts • Variances environmental reviews and approves minor • Tentative Maus use permits includin¢ permits sucU as • VestinQ Tentative Maps viewshed reviews, desi�n reviews and ulot • Lot Line Adiustments plan reviews. • Lot Mereers • Reversionsto AcreaQe • Certificates of Compliance Architectural Review Committee • Notices of Violation • Planned Si�n Pro ams The Architectural Review Committee • Viewshed Review Pemiits (ARC) is a five member advisory comn�ittee • Planned Unit Development Permits appointed by the City Council to assist the • Extensions of Time (for proiects Conmiunitv Developinent Deuartment ori inall�_ap�roved__hy____ Plairning Plannin� Commission and the Ci Councrl Commission) bv review of projects and comments • Arehitectural Review regarding the aesthetics, site pLanninK and • Anpeals of Commmli _ Develo�ment architectural desi¢n of development Directar Deterniinations proposals in the Citv. The ARC includes three members with techniea] desi¢n The PlanninQ Commission also makes planning, architectural and/or landscapinQ recommendations to the Citv Council on the desi�n knowledee and experience readin� followinQ: and interuretin2 site plans, architectural and engineerinK drawin�s as thev relate to the • General Plan Amendments auPearance of nroposed buildin¢s, siQnage • Development Code Amendments structures and ]andscaving upon a site and • Specific Plans and Amendments to the surroundinQ community. The two other Specific Plans members of the Committee mav, but need • Amendments to ZoninQ Districts not, have technical desi�n and/or • Development Agreements landscaping design laiowledge and • Permits,�Licenses or other entitlements experience. within ui approved Planned Development Planninq Commission C�__Councif The PlanninQ Commission co��sists of five members appointed bv the City Council. The City Counci] reviews.__and avproves_the The Plannint� Commission makes followin�: recommendations to the Citv Council r�arding the Genera] Plan, growth • General Plan Amendments; manaQement and development of the Citv • Specific Plans and Amendments to preservation and conservation of ouen space, Specific Plaus; the expenditure of public funds re]ating to • Amendments to ZoniuQ Districts and other provisions of this title; d•�hd leg dralt Ol 14-03 ' " PRINTED:2 14/20�33L}(/398-3 I 8 LIiY �F A�UY� fi�AN�E DftIGN GOUELIXES F�� BISiiBI[ DI{T�IfTS � • Develoqment A�reements� • A model of proposed commercial or • Appeals of PlanninQ Commission mixed use buildinks: determinations; • An�available._ or re�c uire� historic • Permits, licenses or aoprovals within an information relarinQ to the proiect' approved Planned Dev_elopment; • Demolitionplans,_if.ap�licable;_and • F,xtensions of Time �for projects !�_other_data requested_or_reguired orit,rinallv approved bv Citv Council)� by tl�e Communitv Development • Concurrent applications. Department, Architech�ral _.Re��iew Cornmittee, Plamm�g Commission.or City Council.as needed. REQUIRED APPLICATION SUBMITTAL DOCUMENTS AND MATERIALS The CommunitY Devel�ment De�artment may require submittal of amended plans if A�plicants must submit adequate substantial changes are required before final, documentation in arder for the Citv to consideration for approval. Plans that do not properly evaluate and process auplications. show all the uroposed chan¢es or materials Drawines should be to scale and elearlv mav delav the proiect until the__app]icable depict the character of the proposed work. �nforrnation is orovided. Submittal documents varv dependinQ on what the project involves however the followin[� documentation is �enerallv PROJECTS SUBJECT TO THE GUIDELINES required: �o m.:asu.,e.. ..,..a • � �, �, r.- � r , �l�..o r,...,.,,�i'6F&��VET9L ��g • Completed application fomi; �RF��+�'� ;"D; '^^'^e �'' �^ a ' , �Payment of fee established bv the Citv �^� a�^�^^� a=�• �«va �.«w� Council to cover tvUical proeessin� . costs for the specific tvne of application (paVable to the CitY of :u:°'^'"^ �'^'�a'^^ '^ ' �'° a ` � Arroyo Grande); • Site photographs showinq topograp� �'° Di"^^' siv a ^ w�' � vegetation, existin� and adiacent .� ' r'^"""�'*°° "��^ � '� ' � structures, and views from the site� ^�^^ a ` F � • A scaled Site Plan drawinQ includin� a north arrow showin� existin� and #��'@��ab1g. '�'�c as�o--:^,�-a^�„T-;s proposed conditions includin¢ ��ti�� Auhum��nnA �.,, ,w �, �a adiacent development patterns � number of cou�es depends on the type e�-�3z of application submitted)• • Elevations showing all visible sides 7 TTu�v r�«aM�nti�n � nAA�ti�«n � and the relationship of proposed u'��'^° `'�^'^'°"^:^' T':°'"°` -_ '� buildinQ(s) to adiacent structure(s) and '°''^° '"°"^^' �^ ' "` °'�°" '�° the types of exterior materials to be �^�':°"' '^ '�'° ^ useas c.F T:rle � ,.F tl.e T.f 1 .7 � Samples of buildinQ materials showiny; actual colors, textures and F 11,..,, B,a C w types (Computer printouts used as �& exaninles of�colors and materials are irot acceptable, artual n¢aterdal ' �'^'��P:: samples me�st be proi�ided)- � a.�Iew senstrus�ien er �� alt�ra4�ene, a��;«�ns e� dghd lc�draft 01_14-03 ' " PRINTED:2;11%2003�1-Ik139B3 I � ............_ _ CIiY Of A�UY� fi�ANiE DEfI�X GOUElINE6 F�� BISiB�I[ DIITYIfiB � mFldifia�tir�� F �� ...��a;,,s.� and the Plannin� Commission Thiti doeti '"."'' '' °�� '' " ' not auplv to demolition determined bv the �}5�� i' �'gg�}�'g �-le� �' buildinQ o�cial to be necessary_to_prqtect '"' "'° D'"°"'°° '"'°°''- public health ar safetv. �r..e �...:u:.,.. •. �, �� Plot Plan Review ''�°'°""'""°""';"„" a�r ' New const�vction or exterior alterations, r�.o v:n.,,.e r,..,,.., i n• ,.a additions or modifications of any building or °''"° '';°`'"'^' m ' „� structure in the °'��_Historic � ' Desi�i Overlav Bdistrict may require Plot ._P_1_._�+:�+e T��t�- 1�eF.0 4 �,,,.��a:� Plan review by the �g--Community: V . Development D'uector before a building permit may be issued. The Design Guidelines for Historic Districts are incoruorated bv reference in the The applicant skeul�shall include complete Development Code (Section 16 08 O10(1)) site plans, elevation details and All parcels within a Historic DesiKn Overlav specificafions, a plot plan, and other district are subiect to the Development Code informafion that is needed to describe their and these Guidelines. As shown on the project and aze required by the �g Desi�n Overlav District Map these �irgstesCommunitv Develo ment Director. Guidelines apply to all commercial, mixed use and residential constr�iction and renovation projects within the VillaQe Core e€-thgsg-guidr,l�e� Downtown (D-2.4) Sin�le Familv Low- Medium Densitv (D-2.4) Sin�le-Fam� Medium Densitv (D-2.4), Multi-Familv PROJECTS NOT SUBJECT TO THESE Medium-His;h Densitv (D-2.4) Mixed Use GUIDELINES and Community Facilitv (D-2 4) zoning distiicts, as shown on the ofticial zonint� • Residential or commercial projects that map. consist only of painting, (-�aje�-seles nl,......e.. ..1....,1.7 l.e« .7 7. Dl Desi�n Overlav District 2.11 remains ��.routine maintenance, subject to the DesiQn Guidelines for Historic or repair that do not involve a change of Districts (199�), unti] such time as a design or exterior material, and does not seParate set of Guidelines pertainine to tlie significantly change the outward Traffic Wav Corridor is adopted, appeazanoe of the structure. • Projects where less than of the DEMOLITION OR RELOCATION PERMIT fapade is changed and wherr a siQnificant feature of a l�istoric Request for Demolition or Relocation structure is not imuaired. Permits within the Historic Overlav Districts shal] be subject To prior review bv the ■ �n� sConstntction, �ske� Community Develonment Director for alteration or removal of any feature that compliance with the California has been detertnined by the building Environmental Qualitv Act (CEQA) and to official to be necessary to protect health detenniue if renovation would be nossible or safety. and Ureferable. Prior to issuance ofpermit for the demolition or relocation of anv • Projects that include the renovation or buildinQ, notices shall be Qiven to the ARC non-structural alteration of interior dr,h(1 Icp d�pft_01-14-03�=On�p�:a�.,«_,en....woiv nnnm PRINfED:2/14200J'�'��e�nna � �Q CIiY OF A�f�Y� fi�AX�E DEIIiN fi01�ELIXES F6i BIfiUIf DI9TCIfiS I spaces only, and will not result in an alteration of the outwazd appearance of the structure. • Demolition of any shucture found by the bBuilding e0fficial to be necessary I to protect health or safety of the uublic is exempt. �Replacement of any demolished structure will be subject to all provisions of the Guidelines, and all applicable City codes and ordinances. �ghA le+�}iraft 01_I4113�i :^�^�.��--w •, 4i2003d1]-6F3943 � PRINTED:2,!�,..____..' �� Cirr �F Ae�er� fi�ANiE DE61GX GOUELIXE6 FIt 91EilBI[ DIiT�lfiB � � �ST��6 ��R.IEn lazge pazcels of land to individuals wishing to settle in the area. Eazly landholders in the Arroyo Grande area included William G. HISTORY OF ARROYO GRANDE Dana, John Wilson, John Price, Francis Z. Branch, and Issac J. Spazks. Francis Branch The history of the Arroyo Grande Valley is had the most extensive holdings in the firmly rooted in the natural resources that valley, including the Arroyo Grande and abound in the azea. The first known Santa Manuela grants, and a part of the � inhabitants of the area were the Obispeno Pismo grant. To help in clearing and Chumash, who established a territory that settling the land, Francis Branch gave covered much of Central California, farmers the use, for five yeazs, of every acre extending as much as 60 miles inland from they would cleaz and culrivate. T��'°^a the ocean. Evidence has been found locally •��_ •w� r'�� a �a ' *w that suggests their presence dates back at °' " , , least 9,000 years_, °-�--oa ^Over 1,200 azchaeological sites have been discovered in 'I'he ��•�^��:� �F n..,..,,. �„ao . the Arcoyo Grande V�alley. The abundance of food included sga-€ee�seafood and fish �San Luis Obispo Board of from the tidal flats, abundant gan�wildlife Supervisors established the townshio of' in the surrounding hills and lush natural Arrovo Grande in 1862. In 1867, the town vegetation. consisted of a schoolhouse,blacksmith shop, and stage stop on the line to Santa Bazbaza. The first Spanish explorer, Juan Cabrillo, By 1876 there were two hotels, two stores, arrived on the Central Coast of Califomia in two saloons, a �ig�wheelwright and I 1542, and his narrarive describes many blacksmith shop, a schoolhouse, post office, Chumash �Villages and a lazge populaHon livery stable and severa] residences. An � of native residents. influx of new settlers arrived in 1877, drawn by the rich fertile soil and mild climate that Spanish residence in the azea commenced in encouraged agricultural pursuits. 1771, when the mission was established at San Luis Obispo de Toloso. T'he priests of Transportarion improvements contributed the mission established a gazden and substanrially to the success of agriculture in "plantarion" in the Arroyo Grande Valley in the valley. The D:°-^^ ""'-°-'' ,•,^� �,.:�� :^ 1780, where they raised large quantities of �44� �.�. «�.e *,ra,,er„ w-�*�,o... ..,�,� ..,�..e corn, beans, potatces and other crops to , supply food for the mission. At that time, ts=�e--��tk� �ar�3re �e however, the Arroyo Grande V�alley was ""�Meherin brothers�who were loca] not the wide expanse of fertile farmland it merchants, and other investors wishin� to was later to become. The ar��a�whish-was-Ee promote the Arroyo Grande Vallev, built the � *w° r:k. ^F "-^^°^ �^a°are� which Pismo Wharf in 1881. Stock was issued to evas to be the City of' Arroyo Grande, was finance the wharf, and 800 shares were sold one large "monte" eF-s�-covered with at $20.00 each to farmers and landowners. willowsandbrush. When finished, the wharf extended 1,600 feet from shore, where the water was 27 feet The azea remained under the control of the deep at low tide. In 1882, thirty-eight ships Spanish govemment unril the Mexican were loaded at the wharf, saving local revolu6on and independence in 1822, when farmers over$35,000 in freight charges. Califomia became a territory of Mexico. Also in 1881, the Pacific Coast �Railroad To encourage settlement in the "California was extended from San Luis Obispo to Territory"the Mexican Government granted Arroyo Grande, further stimulating the dghd leg drafl 01_I4:03 PRINTED:2;14/2�Q3'^'��nm I �2 CIiY OF A�I�YI fi�AX�E DE61�N fiOI�ELINEE H� 91Ei�ilf DI{i�I[iS I agriculture industry and encouraging substantial growth and development. Arroyo Grrande was incorporated as a sCity � in 1911, at which rime the popularion was approximately 1,200. The reputarion ar� ^^��—.^,f the area continued to lure residents, and �'�° '-°�^^.,�-..°gricultural enterpiises �--r�st�isted--�ygave way to residential �eashn�eptdevelopment. Eventually, the small separate settlements of Arroyo Grande, Pismo Beach, Shell Beach, Grover Gii�Beach and Oceano expanded to reach each other's borders, creating a lazge urbanized azea, sometimes called Five Ciries, which is far different from what early settlers experienced. Much remains in Arroyo Grande that reflects its heritage and past, however. Many older homes and buildings that remain reflect their urilitarian heritage, with sra€E�,°��--�—�a vernacular azchitecture � common. Some agricultural operations remain within the city, many of these in proximity to the a�Village azea. The �Village of Arroyo Grande srill reflects many aspects of its history today, although most residents are no longer involved in the historic enterprise of agriculture. � , � ,,.�3incnrna I �d l�g A�.nk_01 14�03 PRIPII'ED:2 14i20(,.,,.. 13 (IiV �F A��YY 61AN�B DEfIGN 61IiELINEf F6i HI57�YIf DIlTeICiB I the first views of historic residences when OVERALL DESIGN approaching from �IauasxaBrancl� Mill Road or East Branch Street to the triangle �',��iwo� pazk at the intersecrion of `x'.��a^^^^� �Nelson Street and Traffic Way. Design issues in the Village area are not �eservation and enhancement of gateways limited to individual buildings or projects. �s important to help define the special While the community structtue may not be quality of the Village area. _The chan*kt ��f of concem to an individual renova6on character, as one enters_the Village on }:ast project, it should be considered for lazger Branch near Crown Hill, Mason Street or projects that have the oapacity to change the Traffic Way are "gatew�s'_ structure of the Village. T'he structure of the I Village is an expression of the type, LANDMARKS intensity and arrangement of acriviries and physical shvctures in the community. How ��There are features in the I the resident or visitor experiences the community that stand out because of their structure, depends on the clarity of the ��que visual character. They aze ofren used community's physical organization. as reference points, to help Y��w�a guide a te-tk�i�-traveler through the Village. Are there landmarks for points of reference Landmarks aze notable for the physical and rewgnizable "meering spots7" Are characteristics that separate them from their travel routes clear and continuous and aze surroundings, and often, for their sepazate azeas recognizable for their conh�ibution to the historic fabric of the individual chazacter? These issues, and community. Landmarks in the Arroyo others, help to define the community's �'ande Village include natural featw-es such �strueture. as Crown Hill and Arroyo Grande CYeek to historic structures such as the old Methodist To help illustrate the � Episcopal Church, the I.O.O.F. Hall, the structure of the Village of Arroyo Grande, Olohan Building, and the Swinging Bridge. and its problems and potenrial, visual Caze should be taken in the design of new elements, first described by author Kevin pIOjects to preserve the effect of existing Lynch, can be used to explain the existing landmazks, and to assure that new "image" of the Village area. These elements "��azks" created aze harmonious with aze defined and eacatnples supplied to tl�eir surroundings. A design element can illustrate how they�are expressed ��tentionally become an unwelcome in the Village of Arroyo Grande. Designers �--landmazk if its style, bulk, or and decision makers should consider these color overwhelms the surrounding elements, and determine how they will be . development or_ obscures__ an__.__existing affected by development projects. `9andmark". GATEWAYS NODES I There aze t�visual "clues" that tell �an �There aze strategic spots in the Village observer that they have entered the Village. �t il�an observer °^ °^�•°"° °^'°Y. "''�°° They aze a change in the quality of space on �onsiders the center or concentrations of a path, where activity or junction �l`^r �:....;C.. � ..1.,,.+..a ..0 adjoining ^�'��°�o^�a:eas aze distinguished � � of from the disrinct and sepazate Village azea Paths. The public pazking area next to the that the traveler is entering. G�teways can creek, with the �IF—a�a ag zebo and be natural or man-made, and can range from Swinging Bridge, �° ^?^�^°*_ ^ r°�`!�-^' or d hA Ic�dra�t 01 14.=038�'�6RgiA181ive[hatT @"'_m,nn� PRINTBD'2 I4 200.;]!l4F4B93 � 14 Ciir �e Au�r� 6�nxeF Deusx Ge�eeuxea eee 9unu[ Dur�icrs � Village Green and historic museum area are to be a major visual image�� illustrations of such a concentrarion of � � °'��°° �^•°°°° �� `''° ,°"''°"'^° �is activity, especially during community is especially true in Arroyo Grande, where festivals and farmer's market days. New major arterials s�-pass through the development designs san�e'^^that Village (Highway 227) or did pass through incorporate ^^a°° :P °�°^..^'° pedestrian in eazlier times��T��^��TrafYic_Wav. space and visual interest is--supgk�-to Branch Street has been the "main" street in atiract acrivity can create such "nodes". the Village, and srill serves as a major link to Lopez Lake and all--s�reuxi�gadLqining DISTRICTS azeas. Traftic Wav. Bridge, Nevada and Mason Streets are_additional vehicle paths. There are areas of the community with a throukh the Villa�e, as are Olohan Alley and unique character that distinguishesse�atcs LePoint Street. Smaller connections for them from the ad'oinin circulation include Short Street, several areas. �An observer can identi astaal�g walkwavs and historic routes such as Hart ��•�_":^�:a= ^�'��-°°°^ertain districts-�y Lane or Creekside promenades. Design a� from inside, and often a�e elements, such as street furniture, signs, an� �etal�le-from outside the district. `I'he trees anci lightinK historic development of Arroyo Grande, and can all conlribute to the "importance" or the activiries that occur in different azeas of Purpose that is�gg�s-te-�ic assigned to a the Village, contribute to its division into P�cular�ath". districts. There ' are distinct differences beYween the historic EDGES OR SEAMS con�mercial buildings of the Village 6e�'sia3Core Downtown azea, and with �h�There aze �^�lineaz elements the nearbv Village Residential area.� that aze not paths—�g that represent c e�;ae...:�� ,�.w -,-..��o breaks in continuity that may be perceived se�sia�-usgs: The Village Residenrial as barriers between ^° ^� "'°.. "'^° area, with many historic homes and large bedistricts or "seams" ^l�y--whi� mature lrees, iffers �gienswhere districts aze joined. They may from the surrounding, more modern, have a feeling of a--wallan edQe, as with the developments. ''''� T 'r'^ �x'°° °'°^ :° ^^ steep hills to the north of the Village_along i .• e ....a .:oa LePoint Street, or a seam, like Arroyo �,•. ti w• w :. n� ��a��a,»� Grande Creek, joined by bridges. "Ed�es" ,.:.,e.. .. �w . , n...,....,.w:ie .,..a w:..w......, or "seams" can be less defined but still . a Fl +-' ..n ° �-' � appacent such as at Cown Terrace east of r «• _ ...+e.., 1TC in�. go� The Village or Traffic Wav on the west# > new development and renovarions should be ' '' '' `' �r "'° sensirive to the azchitectural elements that conhibute to gash--�s�ist�nei Thborhood `�' * � '' ''� �' ''' '' character and to distinctive "districts".� °'�'-�°`P=�-==r"11• NATURAL AREAS ParHs Thesre aze areas within the s��-a €air�gVilla�e that remain "natural" sLat�as opposed to built areas, man-made pazks, lazas or ' "° a°°�^^°a ardens. In a-ska�xi�There are uaths for various types L— °°`°=°=`r°°°`g`°�g of movement. It is unnecessary for t�ean �ban azeas, the preservation of natural azeas observer to actually travel on the path for it �s often a challenge.;_ °^��:e cl�hd_Ic��li.aft 01_14_03 ' � . PRINTED:2:_I4/2003-1116l2943 � 15 CIiY iF Att�Y1 fi�AN�E DE51GN GOUELIXEE F1� 816i6Y1[ DIii�IfiS � l�6��v�v--cro--oRcm '�'—n000w—c�'=+°v �se�vatiet�Protection of lazge, landmark hees and the riparian azeas s�e�g adjoinin�; Atroyo Crrande Creek w� contribute substantially to the overall experience and enjoyment of the Village. Every effort should be made to preserve and enhance °natural areas_ ^^a '^�^^^^^^'°o dghd le�<Irati 01_-1403 � ' PRINTED:':,.IJ.2QQ;;bG44f39�3 I 16 _ _ _ ___ CITY �F A�t�Y� G�AX�E . DE61iN fiUUELINEb FBB 815iH1t D16i6I[TS � ARCNITECTURAL STYI,ES ``rst —B"°,;a'°W ae°e'°pme°t °`r;°`` w�s from 1895 to 1)I 5. This section illustrates various architectural Cottage stvles found within the Village Historic Dcs�gn Overlay District. ��'�tl"�' f � � �j�—" Most of the historic architecture does not follow one specific stvle, but is influenced bv manv. The commercial s le _ -- development in the Village area is an "'-- eclectic mix of buildings, but there is a A Cottage is basically a small frame sinkle- simi1ar vocabularv in the building design family home that does not use.any particular and construction materials. The architectural style or ornamentat�on pattern, develoument Yor the residential and Roof corrunercial buildings Qenerally fits within stvles varv, but most often use ag ble,�_or one or more of the followinQ architectural a combination of the two. 7'his is a style styles• that often bonows elements Yrom classic styles, but does not inco orate._._._other elements that make the style unique. RESIDENTIAL STRUCTURES Craftsman Bunqalow i i N �:.__ _ An extension of U�e earlv Bunqalow, the The Bungalow style is a unique house type Craftsman design inchided_a low_pitched that borrows from other culh�res, but is a gabled roof with a wide, unenclosed eave trulv American desi�i. Developed on Yhe overhang. Roof raYters are usually exposed west coast, the Bun�alow reduces the and decorative beams or braces are. distinction between inside and outside space, commonlv added under gables. Porches are reflectink the open praerical living possible either full or partial-width, with a roof often in California. It is generally a low, sma11 supported by tapered square columns,_._._The house that used natural materials and relied most distinctive features of this style are the on simplified design. The roof strucTUre is iunctions where the roof�oins__the walL most often broad gables, ofren with a where the most ornamentation occurs. 'Chis separate lower �able covering the porch, was the dominant stvle for smaller homes although hipped roof structures are also from 1905 to eaxly 1920's_'Phe u�pulari� common. There is little ornamentation and of the style faded quickly, however, and,few what is found is of simplified design. The were built after 1930. dghA le�c1ra11 QI_I4._Q3 ' ' PRINTED:_'i14i2003'�'��'nnx I �� ._.... __. CIiY OF AI�OYI fi�AX�E DE31GN fi01�ELINEE H� 61Ei0Glt Dlti�lfi8 � Folk Victorian 1. �wer�Spindle work includes tumed posts and__may._._also_._includc — decoradve �ables anc9 ornamentation under the wall overha�_ 2. Free classic detailing uses classical columns, instead of delicate turned posts, and other ornamentation is less � `9acv" and delicate U1an that found in sgi�le,�vefl�spindle work_Thi.s._._5tyle _ � became common after 1890.. �� Saanish Eclec,tic ..m d• r ,li The Folk Victorian stv1e uses a simple, folk tvpe house stvle that is often one story and ' has a roof that is �abled or hipped (pyramida]). It lacks the intricate, irregular �� roof structure of the Queen Anne sty1e, but includes ornamentation eommon ro �' .� Victorian-stvle detailing� especially The Spanish Eclectic stvle uses decorative s�i�lgwer-l�su�ndle work. Facades are details borrowed from all asUects of Spanish generallv svmmetrical. Architecture. The roof_is low �it�hcd, usuallv with little or no eave overhanQ, or Queen Anne flat. �The roof coverin is red tile. 'L icall � _$._ �1?_—� one or more prominent arches are�laced above the door or prineipal windows. The wall surface is tusually stucco, and_the f�de -- � � is normallv asvmmetrical. - o � O o * Sketches from ihe Architecmral Stvles seceion are from Realtv Advocates at wwwsea�adcocates.com__ sl , ''�. �w,.. � The Queen Anne architeatural style was common from about 1880 to 1910. IdentifvinQ feahues include a steeply pitched irregular sha�ed roof, ofren with a dominant front-facing gable, Uatterned shinQles, cutaway bay windows, and other features to avoid a smooth walled appearance. The decorative detailin� is usuallv of two types: dghd Ic��1��R_01..-.1403 � ' PRINTED:�;I42003bF{3{2043 I �8 �IiY �F A��YB 6�AN�f DE91GN Gaueunes r�e 9ures�� DifTeicn � COMMERCIAL STRUCTURES /OOF Buildin ' ' P� ity Gi�i�j! �'.,' ' Late Nineteenth Centurv Commercial i��f IB II�1 I il p, i� �. �� +, ��,� o��' � � O/d Brisco Hote/ Characteris[ics induded in late nineteenth centurv commercial architecture are double storefronts that are generally 25 to 50 feet wide with one or two entrances. Flat roofs and rooflines witl� detailed cornices, recessed entrances flanked by larke display windows on the first floors and smaller vertical rectangular windows on the seeond floors are common as we1L Materials of the time the historic commercial buildings in Arroyo Grande were built inelude stone, brick and wood. Olohan Buildin clghd Icg_�ii�all O1-14-03 ' ' PRINTED:'_.%14i2Q�3JL}4F3993 � _____. ................ . �� IiY �F A�UYY s\AXCE �EBIGX GOUELINES H� BIEi�61f DI{itI[i9 I EXAMPLES OF CONSTRUCTION MATERIALS ` �' '' PLASTER , �_�__' This section provides examples of the most � � � commonly found building materials used in not as common as wood or the Village area of Arroyo Grande. There brick, however some of the commercial and are also examples of construcriov materials residential buildin�s within the Village have exteriors. � ' ' "' ' under the Village Core and the Residentia] — sections specific to those areas. �buildings require detaili_ng tliat�ves them a historic "Village" feel. Buildings ,411 new projects s7�all z�se neaterials lhat rt �'�th ulain �� ' �'�_ walls and no within dre r.hnracter o/ the VillaQe (see ornamentation are not�Uropriate.for_"_fhe fnllow/n.Y ezamp[es). �W� Villa�e. � ,.,,... ..a ....... ...:...... .�.,. ;...;,.,. ^'�^°^^'��° �^'�� °UsinQ sfmilar materials or r�eplicatinR these ntnterials on. all projects r�r , ,,�,ss�; and restoratfo�rs N�ifl exten�! the existi�rQ ,,��,; � char•ucter•exter�de�l throughout the Vfdla.¢e. �+�� .:.,;: ,.Y.�p All restorations shall use materials that a�"':` ' match or complement the original structure facilitating compatibility and preservation of its character. WEATHERBOARD OR CIAPBOARD WOOD SIDING YELLOW INDIGENOUS SANDSTONE Most of the origina] housing and a few of the commercial UuildinQS used horizoutal This tvpe of stone is used on the old wood sidinp or vertical board and baton for I.O.O.F. Hall on BridKe Street and the Old the exterior walls and h'im of the buildings. Brisco Hotel on East Branch Street. It is a Wood sidin� �ives the buildings a sense of golden stone thatis shaped in large irre�ular historic character, addin�detail and texture. chunks. The eolor of this natural stone adds a warni variety and individuality to the area. Agh� leg�irafl_QI-Id-03 ' ' PRINTED:2;l.�1i20Q3-1!]417893 I .. .................... . � C17Y IF A��Y� fitAX�E DE{IGN fiUUELIXES F�� BISi�tlf DI3i�ILif I a modern metal look are not appropriate for the Villa¢e. BRICK AND STONE BLOCK Brick and stone blocks are most common on commercial buildinQS in the Villa¢e. Brick is an old construction material that was used � in the late 1800s and earlv 1900s when the bulk of the historic cmnntercial buildinQS in Arroyo Grande Village were built. The use ,:� of exposed plain concrete block is not permitted in the Histoiic Vi11a¢e Core Distric[. ,,.�v�i�;, WINDOW SASHES AND DOOR FRAMES lloors should be made of wood or a materia] that resembles an older stvle wooden door. For commercial areas, large industrial stvle � �;lass doors and windows with n�eta] franies °{"'` are not aoUropnate. Doors with wood tnm and windows with wood framinq should be used. Aluminum and other frames Yhat have dghd leg draft QI._la_Q3rnn -�^'nn ?°t,.A.en..,wom minnx PRINTED::./14i2Q03�9P3 I � _ ___' CIiY �F A�I�YI 6�AN�E DE{IiN fiUUftINEb F�E 9Ui��1[ DISi�I[iS I VILLAGE RESIDENTIAL Medium Densitv and Multi Familv Medium- High Density districts. DISTRICTS�BL�S EXISTING CHARACTER�L�}i�:�'��" '' Many homes in this dishict were built in the ��f,"� period from 1885 to 1920, and represent a `i=E�!� wide variety of azchitectura] styles. Building materials, styles and details differ considerably from home to home, but some common elements can be idenrified in many buildings. These include height, mass and acale, �ensi�j; t€*tx�materials and attenrion to ornamentation. Similarity in Heiqht, Mass and Scal� Most homes aze one or rivo stories high, with single story designs most common. Lots aze generally smaller and narrower than those in more modem suburban developments, and the home fills much of the width of the lot. Since garages were not included in many of these eazly homes, the facade design dominates the structure and streetscaroe. Other homes have sinKle, detached ¢arages, often in the rear vard. Similarity of Materia� The most common slad�iAgexterior wall material is either weatherboazd or clapboazd wood siding. Theseis materials contributes a s�ong horizontal element to the overall design. Othet populaz materials include stucco or plaster, and shingles of various designs aze often seen as accent materials or omamentation,especially on gable ends. Yellow indigenous sandstone, which was often used as a commercial building material in the Village E��sia3-Bist�isECore area, is uncommon for residential usgfaGades. It is used often, however, as a material for foundarions or retaining walls. Brick and This section of the Guidelines auplies to all concrete block aze also common foundafion residentia] parcels in the Historic Desi�n materials. Oveday district includin� SinQle Familv Low-Medium Densitv, SinQle Fam� The most common roofing materia] is composition shingle, and some wood �ghd_le�ijratl bl_:14:Q3. . . PRINTED:'_i14,�20(13A1]417q93 I .� .._____. . CttY �F AIIYY� 6�AX�E DEIIGN 60DELINfS P�� 618i��1[ DldielfTS I shingles are also used. New roofing materials should incorporate composition 2. All outbuildings, including garages, shingles or other non-flammable material shed� re�clin�enclosures,--�n� that approximates the appeazance of wood. enclosures for service areas, trash For Spanish Eclectic or Pueblo styles, t� containers, or outside storage should be use ofmission tiles is appropriate. a��a = ��-� ��?�„ ,,,,,.,,n . �l�--- ° r__� ., . Y.�oo�or . gcomnatible with materials Window frames aze almost exclusively textures and colors of the,princi.pal — -- ---------...--- wood, and door materials incorporate wood buildin¢. panels with glass, in varying proportions. � *�°� ' � a � w �a �. Some homes have been remodeled;and now swnrirt��+ �� w�� r +w a incorporate non-tradirional materials such as ��a ,.,:.�, „a:,, �. �a r r f' ^ J b synthetic siding, �•�^��^��„^^^oncrete block or stucco walls; and aluminum windows. 3. T ar�ar��r��a ��••�a -�«,:� � +' b The use of these materials is discouraged a��-glan's as �urh as�;ess�blg Streg unless their appearance simulates tk�a�-e€ �m� ��,.�a �-� :„ �-�«�a .-.+-�-� �traditional materials. ne�be—ebs�us�gd. P.�] G ^-� Sense of Experimentationa sheal� bg €E�1�3 �an�^saPg�, �� a_,...,.�.« .,.io_.,,,. w There aze many similaz types of building €easiblg:Existin� trees should Ue design, and some homes actually appeaz to retained as much a�ossible altho�h �.--- be copies of others in the district. Design u� dicious�runinQ and shaU�ng_w'ill_be features and omamentarion aze often used in allowed. DrouQht resistanC street trees ��e-�reative ways, however, so shall be _incomorated if uedestrian that each home has an individual character. circularion will not be obst��ucted. All Ofren, elements from classic design types front yards shall be landscaped and aze combined, and the result is an unusual maintained__on a re�ular basis. Properly s}agula�home. designed landscapink adds to. the small town character of the residential area Variety in Building Forma and is stron�lv encouraged, Although most of the homes ue single story, Existin�; parkwavs shal I Ue tall two-story homes are also common. T'he ' ' ' ��"�. New combination of different azchitectural styles, parkways shall be installed with varying setbacks, and distinct wing substantial new construction. arrangements create a unique streetscape. �' " �� Landscaping is used both to conceal and accent homes, and adds to the overall impression of the district. , DESIGN GUIDELINES F911 T-F�I� � vn i nr_c oce�ne�iT�ni IIICTQIf�T Site Design 1. All new projects or renovations shall adhere to site development standards of the Development Code. �ghcl Icg drafl�I__l�l_(13 � ' PRINTED:2i14iZQ03�IGl4l3943 I � ........._____ �IiY �F A�I�YI fi�AX�E DE61iN 60DELIXES F�� BIEi��lf Didiil(i6 I , �.� ,. .., ��'�''��f��' Building Design � (Development Code Section 16.56.020 ProVides _that___a __Minor 1. The height of new buildings shall not Exceotion mav be Qranted lor tl�e exceed development standards allowed provision of on_site varki�.when__� in Title 916 of the Municipal Code chan�e or expansion in use is_proposed.� (Development Code), — �ie a 2. New buildings or renovations shall adhere to lot coverage and floor azea rarion requirements of the Development Code_ 3. �rt,e ,.f., ,.�.:,e,......,,i i i � s .. .�.e �,. i Q�n .t; t, .�, i° ,oan>.. ��a The use of architecwral stvles in the years from 1870 throu¢h the 1930's is stronQly encouraeed (see Architectural Stvles for exam les . Construction Materials 4. New construcrion skeeldshall include elements common to the district such as 1. Clapboazd or weatherboard cladding is I cladding type, roofing material, roof the most common type of material used structure, and ornamentation. Stucco in the residenrial district. Sh�ssePlaster mav be permitted in ]imited quantities is prevalent in later designs, especially provided that it emulates historic desien Spanieh Edectic styles. The use of and it does not detract from the historic elapboard or w�a�- chaiacter ofthe area. bea�weatherboard is encouraged in new projects a�or renovations.�se�t 5. All new projects shall use materials that r�an«t;�� r e..:,.,:��„�ee,,,; � fit within the character of the VillaQe. 3��'}'g �r� �ktg us� e€ By usin� similar materials or renlicatin¢ c,xiseucagg� Plaster is acceptable for these materials on new proiects and renovarions involvin¢ stvles such as restorations, the existin� historic Spanish Eclectic. character wil] be reinforced and extended. 2. Renovations she�shall use the original materials as much as possible. Garaqe/Parkinq 3. Window sashes and door&ames should I �1. be made of wood ef-st� or vin� that ^ '^^ a � � w 'a looks like wood, and consistent Lewith rula+r�--€�asibl a ��}�rs� w the historical period. Unfmished ^�°^°-^°^' '- ' � �- alumintun is not €�seurag�allowed.; a�sh�tg"�'-��One and hvo car �'^* ^'�'°' ^`°^°�° "�^ w rr gara�;es should be detached or located to °j.^° ^C..«,.;.,,,1 «..,t ' 1 �, the rear or side of the residence where � feasible and where such placeinentis in keepinQ with the existing character of 4. Door materials were tradi6onally wood the neiehborhood. Prominent visibilitv panel and glass. New or replacement of Kara�e doors doors skealdshall be wood or an 51ghc1_le+�ilt_y_R01..-.1�_03n-�.�^6gg;;,�^"•••^^^wo�i. nnnn PRINTED:2iIA,�2Q03�!l14F3Bp3 I . � ............ .... CIiY IF A��IY� G�AN�E DfI1GN fi6UELIXE! F/� 91ST��1[ DIIilIt78 I approved substitute material that aggre�i�atessimulates the appearance I of original materials. 5. Original decorative details sheel�shall I be retained during renovation. If the original materials have deteriorated and must be removed, they s�iea}�shall be I replaced with materials that match the original in design,color,and texture. Building Colors i �rt,e �, o i a A-mini^+„�+ _ ��11.,r1,r e F a � Tl,:� . ...,1.7 : r i. t r f.4... n..l,.r n..A � „,.le 4 1 � � �171,0.. Dl..r Dl„ a ' .—ro�o�zcc �&F�EI� �3@--�f66�66. �� Fl.. ..4 �S.o..«ve,� uA 1 » 1 9$ �k3�iac`^�^ —�3'6&�6 �S H9t � 6:I.Building colors shal] fit within the e�istin� character of the neighborhood and be compatible with the historic period of Yhe VillaQe Residential neighborhood. The use of fluorescent "neon". "dav-�lo", or bright primarv colors as the uredominant shade on building facades is not uermitted. 2. Wl�en Plot Plan review is required, color samples shall be submitted as part of the roU cess• �ghcl lc� dra(t_01_1�-Q3. . . PRINTED:?(I.a2QQj!<Fti{]B93 � � _ CIiY �F A��Y� G�AX�E DffIGN fiOUELINE! F�e 816i�6I[ UIfiYlfTq I Many_ of the �gDowntown dist�ict VD.LAGE CORE�I�C-I� historic commercial buildings were erected in the period from 1885 to 1910, and �� represent a variety of azchitectural styles. Although building material and detail differ, DOWNTOWN there aze definite patterns that should be respected and incorporated into new development and renovarion. Common I�I ly�� elements of design include fapade height and I��II� shvcture, sfrong pedestrian orientation, and attention to ornamentarion. ' ` I'his section of the Guidelines anplies to all parcels in the Villa�e Core Downtown area and mav also be applicable within Communitv Facilities (includinQ Public Similarity in Heiaht, Mass and Scala Facilities and Parks) and Mixed Use Most buildings aze one or two stories high; districts as shown on the Desi�rt Overlav „�,�,,,,,,,w ,,,,,, ,,,,,„; , and Disrrict Ma� range from about eighteen to�Athi feet in An obiective of the VillaQe Core Downtown height. The rnaioritv of the buildinQS in the area is to enhance and maintain a compact, Village on Branch Street between Traffic Way and Mason Street are also narro�� as active street frontaKe with commercial uses well, which emphasizes their vettical that attract pedest�ians. A visual eontinuitv character. should be maintained throuQh site design and compatibility of scale and materials �e most common fapade design is two stories high, although some buildings use a MIXED USES WITHIN THE DISTRICT "false fronY' to achieve the impression of height. This fagade treatment,when used on There are properties within the Villa�e Core a relarively narrow building stresses the Mixed Use and Communitv Facilities strong vertical elements in the structure and overlay districts that have residential creates an impressive image. architectural stvles, and are currentiv bein¢ � used as stores, shons, residences, or offices. Buildings aze also made to appear larger by In order to preserve and enhance mixed use, creating a seties of attached facades, linking the character of anv new buildin� or several smaller shuctures to create the renovation shall be consistent with the appearance of one lazge building. These sucroundink area. techniques lead to a more impressive appeazance without losing pedestrian scale EXISTING CHARACTER or blocking views and light. dghA lcg. dratt 01__I4Q3. . . PAINTED:�'14/200?]�l6F3B43 I _ __. u ___........... , CIiY �F A��YI G�AX�E DEIIiX fi01�ELIXES FB� Hlbi��lf DISitIfiB I � ile,.ol.... .,.,.7 .,,«le...e.,r ..,:r:.,.,ti..., e ��"cv�"�ixl�II1�0 m&�iAH� 813—=pei°"�en::e.::°��'f �i222T�f�}k6 �kk3�'��^gS 3� �,3'.doa IAI�l��k0i3--pFo��tA � c��iomro�•••:,• �'Fl�BI�}F333£E19t3 eF�«.i.,..i F« ...:t'..�ti.. ..F �l.e ..te«ti„i �..� �. .7e�BF F€d3.....,tie..nro.�« 9�' . Similarity of Materia� Brick and stone masonry conshvction is common, especially along Branch and Bridge Streets. Although some exteriors �; have been painted, such as the Olohan Building, the buildings retain many c,..,,o w,,:u:.,..� e .,. ....e azchitectural details of "brick fronY' consirucrion. This was one of the most populaz storefront types enof vernacular �:�-,��r •,�..;};;�.... ��P.� design, and incorporated commercial establishments on the ground floor with �w:..T�o�� ..�. .-..a:.:......, F= �.:�.�.:� storage, offices or living quarters on the � second level. An unusual vernaculaz style , that uses locally quarried yellow stone is Sense of Experimentatiorf also found in the Village argaDowntown disrrict. The unifying element is the stone Although similar azchitectural styles are itself, which calls for simplicity of evident, and many elements are common, conshvction and omamentation, but the there is no one predominant azchitectureal buildings using this material vary s le, and elements aze often combined in significantly in design. Another common ��rearive ways.._The historic material is wood siding, especially character,however, is maintained. clapboazd or weatherboazd. T`'° �.:°'"'"" . "° ''"'"'" ""a "'""° :" "'° pedestrian Orientatior� v:n.,,.o � t,,.rt, ae�:..., ...,a �„r... . Most commercial buildings have large display windows and a main entrance that . faces the street, oriented to pedestrian ^�'°°':°' a°°°°- ^F "�:° �^�° ^"�^:'�:^^ traffic. There is no setback from the �'��..°w^.,' `'°,:`"':°, 1O4` '''° °'''° sidewalk, and buildings are generally designed and detailed to human scale, buila'�^�^ -'�w. "'"'° '^'° ^^"^ `^` '^^^' contribu6ng to an atmosphere where aggnsies� pedestrians fee]comfortable. i 1ae., � , ai��,...�..:.,�..,.e�� • �'+�T Variety in Building ForrrF . . There is gneughsufficient variety in height, mass, scale and proportion to create visual d�hA le di.aft O1-14-03 ' ' PRINTED:2/142003]1{kF2993 '�"_.S_. .................... . _____ 2� ' CIiY !P AlYiY� fi�AXiB DEfIGN GOIiELIXE6 F�t 916iltl[ UIIT@Ifis � interest in the Village Core Downtown schemes and street furniture within the Area�ist�isE. There is also a mixture of uses district. T'-'° - --�°-�' --� � '�° that includes retail establishments, cafes, restaurants and offices,�si�s�often '°'°^' ^"w thg—;�a'°te�ic within the same block. ��.�..,�.�..�r.wo v:n.,,.o.wo., ., :�.:.,., �le�ent� 4. All enclosures for service areas, �iNate trash or recycling_containers �-sutsi� sieFag�-ske�shall be designed as part of the overall project or building. Materials, textures and colors should be consistent with those of the proposed project and compatible with adjacent I buildings. 5. Landscaping sheEil�shall retain existing I trees and plants as much as possible. Street trees .^•'��^ °;a�.,.^�v° e.,,il.. ....k Ao�i...hle ... hl.e V:ll.,..o � and sidewalk planters sket�shall be incorporated � ,.vae...,;.,.. ...,ra,.. �.a.e..e : � �e.�..,..v where feasible and pedestrian �.,,.„ .�,e �:ae.,.,,iv ,..a �...:ia:.,,... circulafion will not be obstructed. �€ , a w�,...,..., .,..o �;a.,...�iv i.,.,ro.... ..e�Streetsca e ggngra113 �si�—te �ss.�k; °.°.�,.°..�=p....n°.�—m°�---- p- �fi+... 4.. n ..l..+......l+ao ��e elements within the public right-of-way, :• «^ ^'�•°;^.eyuire an � Encroachment Permit from the Public Works Department.� �� DESIGN GUIDELINES l.e�...ve., A,e ..h ,,...i �:.70.,...1Y Site Design Landscaping in^parking areas shall 1. All new projects or renovations shall conform to the requirements of Title Sl G I adhere to the site development standards of the Municipal Code (Development of the Development Code. Code). 2. T'he existing front setbacks of zero to Building Design fitteen feet (0' to 15' skeu��shall be l. 'fhe height of new buildings shall not ' ,required with exceed development standards allowed main entries facing the street. � in Title S16 of the Munici al Code_ e,.,.. .,.�,e.o .�.:.. .,,.. �.,..;�.ie P , �..w�..,.,.;,,i ..,,.+ ,.rn .we �...:u:..,.q —. . Scale and majority of the buildinK frontage shall massing of any buildingwithin_this area face the street and incorponte design shall be consistent with that of the features oriented to the pedestrian. nei�hboring buildings, as des�ribed above in "Similarity in Height, Scale 3_Streetscape improvements eheul� and Massing". �atsl3shall complement the existing Z The existing pattem of building fa�sades design sidewalk paving, lighting ��shal] be incorporated into new clghd_leg.draft OLI403 � � PRINTED:2i14%200}'�"�..��rn' I � (IiY �F A�UY� 61ANYE DftIGN G9UELINfS F�t 915if�1[ DIfiCICTB � development projects. Dominant faqade s�as�gother desi�n elements of the designs incorporate either brick front structures. elements or parapet features. Roof pattems generally associated with Constructian Materials residential buildings such as gable, hip -�.--�:T'�-� F�z,o---�^�-��^�r=�^-a��?�� e or gambrel are generally not }�[eg�apPropriate for coilltriCicial 'w° ��:��^^° r'^^^^�°^^:^� T�:°'^^' buildings frontages in the Village Ge�sia�Core Downtown District. _ � • �u u�in��u n��o u�au nMuuhn '°'�°��° t� ^—,��°'a°^tial sk�st� rick is-and stone masonry are the most gr€�en�inate,� common fapade materials used on historic character shvetures in the 3. For retail commercial buildinKs, Village Core Downtown district, and �display windows should b�-sensist�nt �sare--an acceptable faqade materials. �u'tthcomplement the design of Some brickwork has been painted, and surrounding historic buildings and this is consistent with design styles of skeul�shall be oriented to pedeshian the �d-91870-1939 period. traffic. Other acceptsble faqade materials A T......e ...1,....Le.. e ..F a:....�,,.. include ellow sandstone (such as that on the I.O.O.F. building), ^^a ° ^^' ° -�^°'° �^ "�° �'�"°^° and wood cladding. Wood cladding �n,e ,.v v:,.u.a...o.. ,.,ae.. a:...a.,.. �shall be of painted clapboard, painted weatherboard, or boazd and batten styles, ^^a °'�^" '�° ^°�^'°a. bles� Materials of similar desi�,m, color and 3-4.Transoms aze common over display texture may Ue consie�eree�. windows, and were used te--a�for �' ��' ''i`pivwood panels are light and �e�venrilarion. When not appropriate '�" ��11' � �, possible, transoms should be �" " incorporated into new building design, . , and existing transoms should be used in building renovations. +'�° "�"°^° �'^^^^•°^^:°' T':°'^^`, '",' �a3• �—�--aw��°°�€er �car gntrar�sg 5. keaE�xie�t� 42.Window sashes shall be of wood or All new ro'ects shall use steel, and consistent tewith the materials historical period. that fit within the character of the . ^^� °��^^�°a, '�^' -^Materials that Do�mtown district. By usin� similar approximate the appeazance of original materials or replicatinQ these materials materials may be subsrituted._subiect to on all prolects and restorations, the the auDroval of the Architectural Review existin�; character will Ue reinforced and Committee, but_�mfinished aluminum is extended. noY allowed. 6. ,4��--�Decorative fixtures, including �3.Door materials were tradirionally wood awnings, signs, and lighting,sheuldshall panel and glass, either single or double. be �1�integrated with � New or replacement doors sheal�shall be wood or an approved substitute ' ' 03�ncnnm d�hd kg dral��l, 14_03, PRINTED:2 14f20,.,.,., � Cirr ee Au�r� 6�Ax�E Deucx GOUELIXE! F�t BISi061f DIITilfiB � material that approximates the 46.Color palettes appearance of original materials. ^^+� '�^°° ^F ^a:^:^:^^ '�..:'a;^^^shall Aluminwn entry doors with lazge glass complement the malonty._._._._of the panels aze inappropriate for the Village neighborinQ buildings and be consistent �e�sia�Core Downtown Dishict. with the histon�eriod. �4.Original decorarive debils should be I retained during renovation. If the original materials have deteriorated and must be removed, they skeu��shall be I replaced with materials that match as closely as possible the original in design, color, and texture. �5.Reflecrive glass is not —a��ewg�appropriate in the Village Gea�neFSia3Core Downtown Dislrict. Stained glass may be used as an accent material if it is consistent with the historic period of the building. Building colors 1. The number of colors used on a building should be kept to a minimum„-gexi�ll� tl,,. ..F. 2. While bright colors may be used for limited accent, their use is subject to review by the Architectural Review Committee (ARC). T� � �.°' a��..�. , 3. Color samples shall be submitted as part of Plot Plan Review or Conditional Use Permit process. 4. The use of fluorescent,"neori' or "day- glo" colors on buildin�; facades is not apUropriate, historic base colors should be used instead. �5.Accent colors used for omamentation, awnings, denrils, friezes or other details; gis--skeu� shall harmonize—xet sea�as� with the predominant building color. �ghd leg_}h:atl_01..-14.:03 ' ' PRINTED:�-142(103'^'�'rn' � � CIiY �F A�U Y� G�ANiB DE81GX GOIYELINEE F�i 915i0C1[ DIIi�IfTB � SIGNS, AWNINGS AND REAR ENTRIES 4. Painted wall signs are not SIGNS al�ew�appropriate on facades of an€nish�clunuainted brick or stone. General Removing or altering painted signs can cause damage to the surface material. 1. Signs shall meet all requirements of the Wall sig�s painted on finished wood Development Code, and the provisions and/or painted brick,�stone or stucco of these Guidelines for the district in surfaces ar� ^"^•°a,�..,,.e�a €er �ea� which it is located. If a conflict arises �are allowed subject to ARC between the r�}�:;ts��F 11� recommendation. Development Code and these Guidelines, the most restricrive a��„�,� ��i'�� I�" � requirements shall apply. f��"¢t��iy,� 1;� �� ,��t � 2. All Ssigns, except Community Development Director approved window sit,ms, �ayshall be subject to review by the Architectural Review Committee (ARC). c:,.., ve....,:. �� 3. Signs skeul�lshal] be oriented to pedestrians and slow moving vehicle traffic. This means that signs skeu��shall be smaller and on more of a Size � human scale than signs in other commercial districts. 1. Signs s�eHl�shall not completely cover #islEplat�skick plates or window transoms. 2. All signage is included in the si� azea allowed in the Development Code. This includes window and awning signs, a� alse--inslu�e�logos and graphic representations that identify the dgh<I leg_c1i.aR Q1,=14-Q3 " ' PRIN1'ED:2;11�2QQ3-1l}g/3893 � ....................... 31 f1iY �F p!UYY 6�ANCE Df81GX 601�ELINEE H� 915iielt Olti�lfiS � business, product sold, or service 4. Signs on awnings or canopies offered. sHeuldshall be placed where �-rxiay �edesmians can ----------- 3. Window signs shall not exceed twenty see them. Under-canopy signs sheuld percent (20%) of the window azea in �are_encoura�*ed in the Village which they appeaz. Gex�sia�Core Downtown District to enhance pedestrian orientation, and 4. SiQn materials and letterinQ styles shall sheN]dshall be counted as part of the be consistent with the historic period. total allowable sign azea. �ozb=.o Materials 1. Signs skeul�shall be built of wood, metal or other materials that simulate the appeazance of wood or metal. 2. xT�°t-fe-^•°�a--^��.:.o4is�—^^°�^� > ^^a�--�=�°'°'. T'he use of wood- simulating recycled plastic materia] is ^°a, '�°' '�° subject to � *��° Architectural Review Location Committee (ARC) approva1. 1. Signs shealdshall be located 3. High gloss, shiny or reflective surfaces s3�sa�3�in relation to the bays on aze generally not aUpro�riate.allewe,�-as the faqade.�-�keu� Signs shall not � �obscure azchitectural features of the building. 4. Signs may use raised images or painted images in their design. 5. Sig� materials skeuldshall complement I the building material, and shall be in keeping with the historic character of the Village_ �� 6. Signs painted on tk�a sig� �signboard or other thin material skeul�shall be framed on all sides to provide depth and a finished look to the sign. Sign frames ske��shall include 2. Wall signs skeu]�shall be located carved or routed details or sl�a� a�anear the entry to the building to otherwise be �esigned to complement better relate to pedestrian iraffic. the azchitectural design of the building or district. 3. Window and door signs slieu��shall be applied where they will not obstruct 7. Interior lit and metal canister, plastic visibility. and vacuum-formed letters or si�n races are not perniitted unless specifically dghd Ic�_li_uti_01_I4:03 PRINTED:2/:IA/2003'"F+r.��'nm I � CIiY �F AII�Y� G�AM�f DEfIGX fiIUELINEf PiY BISi��IC DIfiBItiS I recommended by the Architectural translucent material to prevent rupture Review Coinmittee (ARC). or shall be sa€c�-�ertified by the manufacturer_f'or Safe�. Colors AWNINGS AND CANOPIES 1. Sign colors ske��shall complement the building color scheme. O C:..«e n1�n..lA .�nke « 41.n.. � l�'�F��1�I'GF36�fi��8(a—��'oo.ati' ; ...7 ..te ..F ul.., o » �`v�ne°� �2.Bright, intense colors aze disseurage,�; —��inaopropriate including the use of fluorescent, "neon" or "day-glo" colors on signs. 1. Under-awning or under-canopy signs 43.All applications for sign permits � oriented to pedestrian h�affic skeukl--ba I shall ��are encouraged as part of the include a sample of the intended color overall signage in the Village palette. �Core Downtown and Mixed Use�districts. Sign Illumination 2. All graphics, logos, and signs contained 1 rm��}}�, g}�;,;;,�� on awnings or canopies shall be �ssea�ag�Signs s�eu�mav be considered part of the total allowed sign externally illuminated with incandescent azea as defined in the Development lights, or a�y-other lighting t3+ga-that Code. I does not produce glaze and is designed to conserve energy. 3. Awning or canopy color and design should be comparible with that of the 2. Wall, canopy, or projecting signs building w�eteon which it is attached: s#�exl�mav be illuminated from and ' ' concealed sources or exposed complement those of adjacent buildings, ornamental fixtures that complement the both in style and color. building's azchitecture. 3. Window signs and window displays sHeu��mav be illumizated from �concealed sources.�s--net ebsi�ust-�isibilit� 4. Neon tubing signs that approximate the appearance of historic neon sig�ns--a�ay are subject to r�an�approval of the Architechual Review Corrunittee. All neon tubing shall be covered with hanspazent or clghd_Ic�di_aR 0.1_I3:03 ' ' PRIN1'ED:2:14i20Q3'�'�.-�.9:�'nm I ........................ � LIiY �F A��IY� G�AN�E DEfIGX fitUEIINEb F�� BISi��If DISi�IfiS I 4. Canopies and awnings shall be consistent with the historic period in 5. Doors and windows,�st� regard to size, shape, and materials. ^F ^-^�°^,i ,n^,,,oa �^^a= Aluminum, fiberglass and plastic **°°�--�°^��o-°. "�°^,including double-hung awnings or canopies aze not sash and casement windows, aze �aup�opriate. The use of loose traditional for rear entrances� and may valances and traditional vintaRe-srripped be used if the frame is wood;steel or a awning mateiial is encouraQed. material that apg-^�nates---�„o.�'�°° Canopies and awnings consis6ng of agg�sgsimulates wood. Reaz entry materials stretched taut over a riQid doors need not include glass panels. framework aze not appropriate. REAR ENTHIES 1. Rear enhies aze tradirionally plain and unadomed. Common materials include brick, stone, ' ' and wood siding, and these aze acceptable for new conshuction or renovarion. Wood siding may be either painted or unfinished, subject to Architectural I Review Conm�ittee approval. 2. Trim materials are commonly wood or steel. �� 7aterials that approximates the appeazance of wood or steel isare ass�ab�subject to review by the Architectural Review Committee. Wood trim may be either painted or unfinished. 3. Color schemes skealdshall complement I those used on the faqade of the building. T'he use of bright, primary colors as the predominant shade is �isseu�ag�not appropriate. While bright colors may be =°� used for limited accent, their use is subject to �Architechual I Review Committee approval. T'he use of fluorescent, "neon" or "day-glo" Colors is�isseu�age�not appropriate. I 4. Signs used in conjunction with reaz entrances shall be part of the total sign azea allowed for the use under provisions of the Development Code. i,.,..,«ea �.e�.:.,a �..,:ia:.,,. ..:«w �,.... ,..,..... .�e va d��hd lcg draft 01_I4=0} PRINTED:2/14/2003�Fk4F�993 I � CIiY iF At9�Y� fi\AXCE DENiX GOUELINEd H� 61ETf�lf DItT�I[18 I PUBLIC AREA IMPROVEMENTS � '3'�P°'�� "��""F`'�. ��'�� um..,.a c:.oas-r,T�^ w^tt2." r. ..w�..ia�,.,,,o I ' � 3:2. New___building — and substantial renovation projects within khe Downtown and Mixed Use districts �gge�shall _._ include replacement of existing conventional sidewalk with exposed aggregate sidewalk where required. Building permits �a�--�igge,�shall include conshvcrion of �pes��ggrg�atc sidewalk in azeas without sidewalk. When sidewalks aze replaced due to �.;;� normal maintenance, the new sidewalks shall be exposed aggregate, __wfiere required. Signs 1. All public signs shall be subject to a fee- exempt design review by the Architectural �^,;�� Review- Committee. Public signs ske�ldshall be detailed to conform to the area. This Sidewalks includes painting all netv poles, sign I backs, and other appurtenant hardwue a 1. Exposed aggregate sidewalks she� color that is consistent with other up blic b�with brick, stone or tile bands are signs in the dcsig�Village azea. required along Branch Street from Street Furniture Tr�^��Traffic Way to tkg-�ast�1 ead-e€-4ke-�s�istTallv Ho Creek and on 1. Street fumiture �s�aged-Leshall be BridQe Street. `x'^°,�. *�between Branch Street and compafible and consistent_____with r�.e n....,...,. �..ae �..eev ..�...n �.e �City approved street fiuniture_; Variations shall-and--x�a� be subject to �sk-�Nelson SYreet, in Yhe �approval of the Architectural Downtown district. Other streets withitt Review CommitteeA�FG. Trash and the Village 6e�sialCore Downtown recycling receptacles she�shall, be and Mixed Use Bdistricts ska�3may have cleazly differentiated. Advertisin� on exposed aggregate sidewalks � benches, shelters or f'urniture is e�tkg-$isgistor conventional concrete inappropriate in the Village Downtown as approved by the City. and Mixed Use districts, 2. Ornamental s�ig�ssfreetl�hts ' ske��shall be required in the same ��g , „��;��.� e�,,,� azeas as exposed aggregate sidewalks, ,,,�,�;�,;�:ti.., .��, o_: ti��ti,o,,m�� :� and are encouraged in other public or .we v:n..,.e ,,..e., «we .:ie ��,.,n .„.,.,.w :« private pedestrian or parking areas > dghd lc�draft_01_14=03 ' ' PRINTED:2{14i2QQ3'^��nm I 3J CIiY �F A��Y� G�AX�E DffIGN GIUELIXEf F�� Blli��l[ DIfi61[i8 I throughout the Downtown and Mixed Use districts. aPr«.,..r a,..,, .t,e ..l.l,,,.�.,,. v:��..,.e � 3. u�^��DBike racks s�euk�shall ~w ,,.�, „F ,w �iist�sEs. �rlt�ke„^ be located in parking lots, with se�a ,�o„o�„„„,a,,. .w;� a smaller racks in high traffic azeas near ' building entries or plaza areas. aALhgn ..:l.le ,. .i ' l. 1.'L L 1. ^� � c �16�16t6.�n�$I}t$f��'�aoo�vcmo�i�nave ngwsga^��ran}�e. Bike racks skeul�shall be painted dark colors, "—t" '^�°"� *''^°° :°�:"° '':°'""" similaz to sign and light poles. Bike �""�'�""'°. ""� + �' '�' �' lockers, where uroposed, skealdshall be f' "' °^`"" ' '�' r�`' '�`�' darker;�essil�} wood tone colors and . ske�shall not be located in azeas ^� ��-^�^�� •�� a��+ where they could detract from the , 'a'�pedestrian chazacter of the Downtown and Mixed Use dish�icts. 4. New projects that ax�isi�ate rp opose potential newspaper racks sheal�shall include a desiknated a��ea designed �E�# consistent with the buildinQ architecture Len .. o,.«� „ ,...:,..,� �w.,n 1...:1A:..,. ,,..,.6:ro..fi..o ...:A, � :..l,o F.. �PV6�B�—�B °emv�'ilRe^S 83FFF��zi^x�^ • 2i.�.�� BH��HiRi13g6� ••••�xao�i"csm'�'x^r�gdF3�6 �6�f& e 5. Vendint; machines in public view shall �w�.,�a �,o ao�:,,„va „ „�,., ,�F +he be placed within an endosed structure. e� �� . �� a.�� Plans for the endosed structure shall be �'�`°�T°° '�s subject to Architectural Review � Coinmittee approval and consistent with � ^ °:°'°^« ,..:.w «w,...o „c .�,e the architecture of the principal adjoining building. �: Public Art , 1. Public Art shall be consistent with the �+,.eot ,,.00� „ �:ae.,,,,�v „�,,,,,e,,,, City's Policy on Public Art, and in �„��g �� character with the historic period. ..:il ....t l.e n1.�4.,...4oA TC..r�oor �.00.. n�mr_u nvoo� nv IIICTOIPT m � a a� • �� . �:.io.,,�1U ..1...,ro... ., ..:�1.:.. �l.e r.,.l.l;.. «:..1.4 ..F...�.. :4 ; ...t.. e RkJRPes�e�i�;ti��^t��...o..a.�--^orf.°�-:.�+ �ISiRIG� ' dghd It,g drafl Ol 14(13 . . PRINTED:2iI�1i2003'�'��nna I 36 , CIiY �F A�t�Y� Genx�e De��sX fi�neuNea e�e 9�aru�[ D��re�cts � 4.S4r€,�tss:� i�prev�ts �� btiFil�i�gs ske� ins�a�e ..,.,...� .,,e e :�.:.,,, �:,�o....,,U ,. ", , }}�}��}3g--66�1°0."'::°°�8T1� 64i'$P� �f+o.,,..r +,. t.le...i ,,:rh rl,e :�r:.,.. ..4 1... �S. oro...i:.. F.. l.e e e1...,.1.7 ....4 l.o �o.i ...l.e.. ....t �� r....4o.,r.,,:�1. rl.o 1.,.:1.]:..n �� -�s �-i°o l,o:..l,f ..F 1..,;1.i:«��i 1 Tl,e ...l.o.� ,.f ...,1.,.�� o.i FPHo^-'f'a�i^v�.�6�33�� $B� PrJfc6� ... .. �..11.. ri,roe ..r C...or �,�� O ..F tl.e T,l..«:..:....l�o > `1Dlo`•°�oi^o^pr�r�on�!'`^wcP��U�P�oo--u . �.YY tt°a:x ��A� '�^ �'$Yio��9F a � ATo... 1.,.:1A:.,..� ..,ti...,.. ..1,.,11 > ia�le £�"cm"-°v••�••mv�svf•• —9� ttt6 pcF� 9� �-�F(�o°oo�tt�i�-vi � rfli�vi°w°�w°�n��x••i°'wr'••'�0F u '� �A�� P`°f°� n..l...Y. 7.,,:1.7:.... 4:,..�.io� ,...r �� f,�.,.. 1...,,l.i l,,.io ��°v��E0�1v�rnv�ivFr—oiavm��l6acsov �liioFi�fi ��ooT.^vav:��0 'd�j$69F3i . r e > • �s � � o +•.... ti....ia r��eHC�=di,z;v.,s o,,.�v,m�oo—� 1 c;..,,e ..}..,11 n,n<. .,il . o.,r� ..F .�I ..+�,.'.�1.. ..L. „^cc,M'Q � Te..el..««.e..� !`...70 .,«.7 � P°� � 69HFl;••xxao��'=:o°o`��°vrr—� • o.,r� ..F rl,o ilo.,ol.,..,.,e„r .,�1 .,,�+o.:.,l� 1,.,..o .ioto.�:..��to.i ' e � C:r...e .r. .. l.e m,l.;un� t.. r ., h., tl.e 41,0 «.,1 .70..:.,., ....1..� .,.,.i ' ' �l3Gi i�86t��8i'bEi4+—vv�in�� X�LIi@: . �g 3l�36�•,oaac—F�V�v:opn:°vi�—�Sr c�ghd It,g_c1i_aR_QI_14-113 PRINTED �,1�12OQ3�"��nm I 37 CIiY �F AtUY9 fi�AN6E DEHGN GOI�flIXE6 F�� 91Eti61f DltitlfiS � d T1roa�+�.,.i:.,.. � �1,..,,1.7 .. :�f ..F mn4e..:nic n«A n..l...r ...:i„v nrA Tw:� .,,.�„ao.. . :.,a,,... .,,.a se�3�}n�ntat3� �e tl��n�i , �: �gg�s��a4�m--*�id�^� �ke ��:.,o�� .,.a.,,.« „ia n. Ge�eFs , • e€� � �xr...a,..,, .. ..w.,n ..,.r o ooa ....o.,«.. 0 ...1.;,.t,.�p^pPBF. . ��n.�� ,esa�iex «y,.. � „ . �� . , � , rl,e�s �l,,.i;., �t.e .,F Fl...o�..e.,r aa� �ee,� aaA� ..1.."....1.. r�4v�r 4� flin l�i��lil�r�� 4� l�ukfe.� .�u�..4n �6-��-�T'3�i6. no°�g�---BY�izw7� �3f'i�A6�6�'i6„t�.i Z UI7:...7...,� ...i .i....r ..1.....1.7 l.e �� i46k�k�: �fi��16A 1 c:...,.. �1.,.,,l.i l.o :ll.,...;,,.,ro.i ,,:rl, . r.o e ..e,7e..'..:.,.... ,oll 1,.. .. k2�6: � �3�H3�6 �n-.-S.�.�r'k� 63H ,.r'.. > °PJ? 1 T7:.,1, ..1..�� 1,:.,.. ..r roFlo,.r:..o � ..f,.e.. e . iic�'ic'a'v'i��ek'� "fiBA3p�'rmio i�� > � c:.,.,� �ea � �xr,,,,�,.... ,,..,� .,a,..,, a:�.,i.,.... t�,,:ta:.,.. .,,...o.;..i .,.,a �w.,n wo .,:�:��:t;� � dghd I��ch_att_01„15_03 ' ' PRINTED:2 Iai211U3}F1612943 I � hrv �e pe��re GIAX�E DElIGN GOUELIXEI F�f 916il�I[ Dureitts � � ��f8�i..�v��9g66, �--6�F}6 1,.,:t.i;.,.. ...1,;..h ;r �+r�..t,o.i ^66£i3p:o�o��i9C>°v—@� a4�j+'�EKFi� �ll.....o.i � � .7oC.«o.i :., rl.e ° � . �P�6ii�-�9� � e....,:.,.. ,.i,.. .,.,a ae..:..., d��hd kg,drali_01 1�1-Q3 ' ' PRINTED ' 14�20Q;]L1Hl3943 I 3� ' , ` CIiY �F A�U YO G�AN7E DEBIGN 60I�ELIXE3 F�� BISiY61[ DIli@IfTB � DEFIIVITIONS Guide/ine: ^ '�°n�sAdvisory inshvcrions for a future course of acrion. I Histoiic St�uctuie: A structure constructed prior to 1940, and where the azchitectural style of which is representative of the period in which it was built. A shvcture can also be considered historic if it is associated with an event(s) or person(s) important in the development of a city or region. Histoiic Poiiod: For the purposes of these Historic District Guidelines, the historic period of the I Village is 1870-1939. Pieservation: The treatment of an existing building to stop or slow deteriorarion, stabilize the siructure and provide slructural safety without changing or adversely affecting its original cl�aracter€al�is-or appeazance. Rehabi/itation, Renovation: The process of retuming a property to a state of utility, through repair or change, which makes possible an efficient contemporary use while preserving those parts and features of the property important to its historic,architectural, and cultural values. Remode% The change of original features of a building or struchue. Restorafion: The cazeful retum of a building to its original appearance ab-or to a particular rime I period by removal of later work and replacement of missing earlier work. Sca/e: The interrelation of the size of architectural spaces, masses, elements, construcrion units, with the size of the human figure. Sign (extemaOy i//uminatedJ: A Sign that does not use an artificial light source behind its face to make the message readable. 40 . , , , _ CIiY !F A6UY� fi�ANiE DEtlfiN GODELINES F�� H15iHlf DltTtl[i9 I �4/il�ViV147L �,LL'10 �f . ' I Bay: A rectangulaz area of a building defined by four adjacent columns; a part of a building that projects from a faqade. C/adding: A material used as the outside wall enclosure of a building. Comice: The exterior detail at the meeting of a wall and a roof overhang; a decorative molding at the intersection of a wal]and a ceiling. Denti/: Alternate squaze block and blank spaces on a cornice or portico that gives the appearance of teeth. Eave: The horizontal edge at the low side of a sloping roof. Fa�ade: The exterior face of a building, often distinguished from other surfaces by elaboration of azchitectural features or omamental details. /fiekp/ateKick p/ate: A wood panel or portion of wall below a large display-type window. I Pa�apet: The region of an exterior wall that projects above the level of the roof. Rec/ima�•_'�'t,e,%.,t,i a s v• i t,� G...s:..... A �..1. .. ro1L..........:k1. .. ....f...........a A1. 1 A 1 A' k 1. M F r� � 't,�"� Sash: A frame for a pane of glass in a door or window. Shing/e: A small unit of water-resistant materia] nailed in overlapping fashion with many other units to make a wall or sloping roof watertight. Tiansom: A window above a door or other window built on or hinged to a horizontal crossbar. Veinacu/ai: Of or being an indigenous building style using local materials and traditional methods of construction and ornament, especially as distinguished from academic or historical azchitect�ual styles. 41 , CIiY BF AR��Y� fi�AX�E DEIIGM fi1DELINEf Fit 91fiU1C DIfT@Iti6 I REFERENCE5 Angel, Myron, History of San Luis Obispo County, California. Berkeley, CA: Howell-North Books, 1966(Reprint of Thompson&West, 1883) Arroyo Grande, California,City of,Development Code. City of Arroyo Grande: Author, 1991 Arroyo Grande, California, City of, Exisring Setting and Community Issues Report. City of Arroyo Grande and Planning Network: Authors, 1989. Arroyo Cttande, California, City of, General Plan, Land Use and Conservarion Elements. City of Arroyo Grande and Planning Network: Authors, 1990. Aurora, Colorado, City of, Design Guidelines. Department of Planning, Aurora Colorado: Author, 1984. Cal Poly State University, Fourth Yeaz Design Lab, Corralitos Community Plan. Santa Cruz County and Cal Poly: Authors, 1991. Danville, California, City of, Historic Downtown Danville, Guidelines. City of Danville and David L. Gates and Associates: Authors 1994. Danville, California, City of, Desig� Guidelines for �tig�HeritaQe Resources. City of I Danville and Winter&Company: Authors 2001. Doyle,Michael E.,Color Drawing. New York: Van Nostrand Reinhold Co, 1981. Garnham,Harry L.,Maintaining the Spirit of Place. Mesa,AZ:PDA Publishers Corp., 1985. Gilroy, California, City of, Downtown Gilroy Revitalization Action Plan. City of Gilroy: Author 1986. Glendale,Califomia, City of,Historic Preservation Element. City of Glendale Planning Division: Author, 1977. Gottfried, Herbert and Jan Jennings, American Vemacular Design, 1870-1940. New York: Van Nostrand Reinhold Co., 1985. InterWeavers. Realty Advocates. www.realtvadvocates.com. 1998 Jackson,Wyoming, City of,Design Guidelines. City of Jackson: Author, 1976. Kirker, Hazold, California's Architectural Fronrier. San Marino, CA: Henry E. Auntington Library, 1960. Lynch,Kevin,The Image of the City. Cambridge, MA: The M.I.T. Press, 1960. Lynch,Kevin,Good City Form. Cambridge,MA: The M.I.T.Press 1981. 42 __ _ • � 4 � CIiY OF AiI�Y1 GBAX�E DEIIGX fi�llfLINEI Pi8 91f7��If DIlTSICiS � McAlester, Virginia and Lee, A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. Miner, Ralph W, Conservation of Historic and Cultural Resources. Chicago: American Society of Planning Officials, 1975. Morrisson, Annie L., History of San Luis Obispo County and Environs. Los Angeles: Historic Record Co., 1917. Nicholson,Loren,Rails Across the Ranchos. Fresno,CA: Valley Publishers, 1980. Orange,Califomia,City of,Historic Preservarion Element. City of Orange: Author, 1985 Pacitic G'ove, C�_of Architectural Reyiew Guidelines for SinQle-Family_Residences�City_.ot Pacific Grove, Author, 19�8. Peterson, Richazd A, Framework Design in Community Planning: Designing Cifies Without Designing Buildings. 1989. San Clemete,Califomia,City of,Design Guidelines.City of San Clemente,Author, 1991. San Jose, California, City of,Residenrial Design Guidelines. City of San Jose,Author, 1999. San Luis Obispo, California, City Of, Complerion Report: Historic Resources Survey, Volume 1. City of San Luis Obispo: Author, 1983. San Luis Obispo, Califomia, County Of, Design Guidelines Manual. County of San Luis Obispo: Author, 1998. So, Frank S, The Pracrice of Local Government Planning. Washington DC: The International City Management Association, 1989. Sunnyvale, Califomia, City of, Heritage Preservarion Sub-Element. City of Sunnyvale Department of Community Development: Author, 1980. U.S. Department of the Interior, Guidelines for Local Surveys: A Basis for Preservarion Planning. Washington,DC: Na6onal Puk Service, 1983. U.S. Departrnent of the Interior, Standazds for Rehabilitarion and Guidelines for Rehabilitating Historic Buildings. Washington,DC: Na6onal Pazk Service, 1983. Ziegler,Arthur P.And Walter C.Kidney,Historic Preservation in Small Towns. Nashville, TN: The American Associa6on for State and Local History, 1980. 43 � pRROyO 17�a■ � c? hNlCONPORATEO 9.l u m # ,exr io. �e�i * c4�1FORN�P MEMORANDUM TO: CITY COUNCILIREDEVLOPMENT AGENCY FROM: DIANE K. SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR DK-S SUBJECT: SAN LUIS OBISPO COUNTY VISITORS 8 CONFERENCE BUREAU 2002 ADVERTISING CONVERSION STUDY DATE: FEBRUARY 25, 2003 RECOMMENDATION: It is recommended the City Council receive and file the San Luis Obispo County Visitors & Conference Bureau (SLOCVCB) 2002 Tourism Conversion Study. FUNDING: There is no fiscal impact. DISCUSSION: The incorporated cities of SLO County have agreed to participate in and support the regianal tourism effort of the SLOCVCB. 'The mission of the SLOCVCB is to promote the county's economic opportunities through its primary industry — tourism." Currently, the Economic Development Director represents the City of Arroyo Grande on the SLOCVCB Board of Directors. The City General Plan's Economic Development Element includes a section on tourism. Specifically, one of the goals is "to become an active participant in the San Luis Obispo Countywide tourism programs." The SLOCVCB has many marketing programs to build awareness and brand loyalty of the County as a tourism destination. One of those programs is advertising, which represents 75% of the marketing expenditures and generates close to 20,000 responses per year. The SLOCVCB wanted to know how many of those 20,000 respondents actually visited the county, where they stayed, how much money they spent, and what they did while they were here. Most importanUy, the SLOCVCB wanted to measure their marketing efforts and ascertain each community's retum on investment. CITY COUNCIL SLOCVCB 2002 TOURISM CONVERSION STUDY FEBRUARY 25, 2003 PAGE 2 Highlights of the 2002 Tourism Conversion Study include a 7% increase in converting respondents into visitors, a 13% increase in in-state visitors, an increase in the number of repeat visitors in a twelve-month period, and a $6 million increase in the amount visitors spend while here. The study reveals that those people who responded to SLOCVCB advertising, 51% actually visited. Of those who visited, they spent an average of 2.8 days and $616 per trip. According to the survey results, the visitors spent $489,570 in Arroyo Grande in a twelve-month period, representing an excellent return on the $6,500 City investment. Visitor spending by those people who responded to the advertising campaign is calculated as follows: Countywide impact: Number of Adiusted Avera e Averaae Total domestic conversion number of spendinp Countvwide in uires rate visits eo r visit spendinq 16,779 x 51% x 2.53 x $616 = $13.3 million Arroyo Grende impact: Total Arrovo Grande's Total spendinp Countvwide percentaqe of in Arrovo Grande spendinp room niqhts $13.3 million x 3.68% _ $489,570 Jonni Biaggini, Executive Director for the SLOCVCB, will be making the 2002 Tourism Conversion Study presentation. Attachment: 1. SLOCVCB 2002 Tourism Conversion Study _ __ . Attachment A Background San Luls Obispo Counry Vlsltors&Canference Bureau '*a . ��+o .,..<:,�:...,,,„,,,..,�.:� . p First converslon StuM caMucted far Clty of San Luls Oblspo In Spring 2000 '� Tourism p ��mu��«�_�� e New phone survey Implemented Fall 2001 Conversion O larglr 5ample of 527(+/-4.3%) Study 2002 °`°°""°""�°m'�`' O InsdErJartd-s[a0e bnNnce m�uklemd In surveyMg aM In ereNsis of matlla SOUrta o ismonu�s a earn uxa ro we1�aadmore�mnK,swn e Phone survey frorti 2001 Implemented agaln In 2002 � �mv�i�aRn e sampe sne d sov C+/-4.assl [�7 o�ea�,Rn Key Findings Background Frevious visits :.7::.-:, ... a� . . ��;- .,.a _.... . .. -r E•Additional Questions •SAbout 64% �M�•a�� ❖What was your inbentian of visiting when had not yet - you requested tlie packet? deCided to visit � ❖TO what degree did the Destinatlon Guide when they ., v;:;.•,?. Influence your travel decisions? requested •:•In which cities did you stay ovemight? information °"� d•What would have made your trip to SLO .� =+" ��`"` Caunry better? S•Similar to last year's results �°�omV�rtem�a n omWd Rmm Key Findings Key Findings Conversion Conversion _ ,--r.-.-a»ars;�. . ..,, � ... .. . ❖Raw Conversion Rate of ❖AIm05t two out of five converted inquirers 53%, up from 46%last year °^�°•w^°^°�^�-°°^ (those who visited SLO County) made r Californians were more multiple visits. likery to convert � :•Ave2ge number of visits: 2.5 for this year •:•areviousiy undecided (up from 1.5 for previous year) Inquirers aaount for 39% of vlsitors ❖The Adjusted Converslon Rateis: 51^/0 ��m�� I __ ._ ._ _ _ Key Findings Key Findings Conversion Cycle Fulfillment Materials n,� . ::�:._ �. �,:�;�a ❖87%of visitors :•About two-thirds recall receiving the mnverted within :�:��,.,w,�x. Destinadon Guide magazine four months of their request. – ' ❖Magazine readers find the Guide helpful; ¢•Visitors usually 38%said it influenced their trevel decisions come the County „" within two months ° :..,.;'ii, of their request. " -"��- v-- ..—--..._. C�7 omw��n [�7 omw�,��n Key Findings Key Findings Activities while in SLO County Intemet Influences �:�em�an��rr�� . �ta � �r.;•aw. � .x . .. x n�most Mree out of four :•Thfee OUt of � respoMents shopped �Neb Sites Visitetl while here. �* four inquirers %Two out of flve vlewed ; have internet . wildlife,weM on nature y�� walksorvlstteAHears[ •`°�M�„■ *"""""'". �, cas�ie. �'.�:w��. �,� ��..�. .:•NOSingle �..� �._.. ,��.....zM x About a tl11rG vlstted �•w++...+�rr..� �..�m...,�, i.....e,b oy�.- �.a. ��•�» internett2vel ..-- .M.�u ��„. his[od[al misslons or site dominated "��"� �`�� "�'""` went wine tasting. inquirers'use. Ea7 omaem n�rtn C�7 omox�a�,m Key Findings Key Findings: Repeats&Referrals "Typical Visitor Profile" ..,�,�.:m,�, �,:��.:. ❖80% have ❖Well-educated adult muple recommended `""'ha�o�;;;�x:„;r;,1O"'"° ^Gettravel informatlon on Intemet SLO County to � ❖Make 3+ lelsure trips a year others v+Travel by car ❖67%said they OStay in hatel for 2-3 days are"very likely" a �iShop&sighfsee to return in the q ❖S��Q�400-$SOO(metllan s400,mean 5616) next 2 years. """" "'"'"" """""`" °"`°` �UmOM1�Y Hesanrti� [Gi QmV�RanrcA 2 Key Findings Key Findings Impact of Advertising Impact of Advertising .....:�:o.^.t4tk _. . ..a:,:� . U Estimate of first-year spending in the County by tourists rxeiving information packet: �� I Income to Ne CouMy would be the applicable laal taxes This esnma�mnsieers mrrversan raoe, pn the above amouM plus redrculatlon of twrisc ddlars ezpectetl number af vLStts aM spndlrg per Wg[. 2pp1 estlmate was 57.3 miAbn G�7 omP�Msnicn �°i�ompmx ncee�rn Key Findings Impact of Advertising in Arroyo Grande �.-evK . r :�::i�:fl� .. .� . , �1 Thank you for your attention... ' Your questions and comments are welcome! �„�.w.� Income to the Clty would be the applicable laal Uxes on lfie �=-T above amount plus recirculatlon of visi[or dollars �°'�amW+1 acmrcn �°�Gmo��nrtn 3 _ 11.b. o� pRROYpC ? F INCORPOA�TED� MEMORANDUM (� T * ,IULT 10. tYt1 * P 4��FORN� TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGE DON SPAGNOLO, DIRECTOR OF PUBLIC WORKSICITY ENGINEER � SUBJECT: CONSIDERATION OF ADDING FLUORIDE TO THE CITY'S WATER SYSTEM DATE: FEBRUARY 25, 2003 RECOMMENDATION: It is recommended the City Council review the following information and provide direction to staff. FUNDING: The San Luis Obispo County Children's and Family Commission has allocated $50,000 of grant money for the fluoride equipment at the Lopez Treatment Plant. The cost to install fluoride equipment at the Lopez Water Treatment Plant is estimated to be $120,000 with an annual operating expense of $55,000 to $60,000. Additionally, the City would be required to install fluoridation equipment estimated to cost $47,000 to $57,000 at the blending station in Elm Street Park for the City's well water. DISCUSSION: At the February 11, 2003 Council meeting, Council Member Runels requested that the City Council review information regarding the addition of fluoride to the City's water system. The potential benefit of fluoridated water to the public is that fluoride provides an increase in terms of dental health. The County has been asked to consider adding fluoride to the Lopez water supply. An evaluation for adding fluoride at the Lopez Water Treatment Plant has been prepared by the County and is attached for Council review. The City has surface water and groundwater as water sources. To provide the most benefit, the water from the City's wells would also need to be fluoridated as identified in the county's evaluation report. Adding fluoridation will result in additional cost to the City's water service customers. State Drinking Water regulations require water systems serving 100,000 people or more to fluoridate when funds are made available. Presently, the Lopez Water Treatment facility supplies drinking water to approximately 45,000 people in the south county area. Therefore, the addition of fluoride into both the Lopez system and the City's system would be voluntary. The only agency in the County presently fluoridating their water is the City of San Luis Obispo. The optional fluoride level in the water to provide a health benefit is one milligram per liter. The City's existing wells contain a naturally occurring amount of .33 milligrams per liter or one third of the recommended amount. CITY COUNCIL CONSIDERATION OF ADDING FLUORIDE TO THE CITY'S WATER SYSTEM FEBRUARY 25, 2003 PAGE 2 A meeting of the Zone III Advisory Committee is scheduled for March 18, 2003 to discuss fluoridating water at the Lopez Water Treatment Plant and it is recommended the Council review the issue and provide direction to staff and input to be considered by the Advisory Committee. The Committee will be making a recommendation regarding fluoridation to the County Board of Supervisors. Attachment: Draft San Luis Obispo County Public Works Department Lopez Fluoridation Evaluation, March 15, 2002 - DRA �' �' - San Luis Obispo County Public Works Department Lopez Fluoridation Evaluation March 15, 2002 (Revised November 21,2002) - t - Lopez Fluoridation Evaluation Page Number Executive Summary 3 Background 5 Regulation 5 Optimal Dosage 5 Fluoridation Chemicals 6 Feed Systems 6 Injection Point 8 Fluoridation System Requirements 8 Chemical Dosage 9 Monitoring 10 Reporting 10 Contingency Plan 10 Safety 11 Cost Estimates 11 Appendix 13 Health and Safety Code Excerpt Title 22 Excerpt Material Safety Data Sheets -Z- Executive Summary Amount of chemical needed: The amount of chemical addition depends on chemical used, purity, flow rates, and background levels, etc. Estimated annual usage would be one of the following: NaF 10.3 tons NaZSiFb 7.8 tons HZSiFb 6000 gallons Facilities and e ui ment needed include: Metering Pumps and Controller $23,100 Dry Chemical Feeder with Saturator Basket $7,450 Solution Tank $1,250 Scales $1,600 Chemical Mixer $100 Day Tanks $1,000 Spill/Containment Tanks $1,400 Water Sofrener $1,000 Backflow Prevention Devices $600 Flow Meter $1,000 Tank Alarms $1,200 Injection Points $400 Fluoride Analyzers $10,000 Safety Shower/Eyewash Station $1,000 Yazd Piping, Manhole, and Miscellaneous $15,000 Feeder and Chemical Housing, Pad, Drain $25,000 Tax, Engineering, Installation, Contingency $29,000 Total $120,100 Chemical costs: Chemical Unit Cost er Unit Units er Yeaz Cost er Yeaz NaF Ton $1900 103 $19570 Softener Salt Pound $0.10 5500 $550 Total $20120 Annual labor costs: Operations, maintenance, sampling and analysis aze estimated at an additional $26000 per year. -3 - Safety concerns: Fluoride compounds, like many treatment chemicals, can be dangerous if handled improperly. NaF has a "3" (severe poison) health rating, "0" (none) flammability, "1" (slight) reactivity, and "2" (moderate) contact rating. Goggles, gloves, NIOSH approved mask or respirator, and protective clothing should be worn when handling fluoride chemicals. Local or general e�aust is recommended to keep dust exposure below limits. A safety shower and eyewash station would be needed on site. Regulatory Issues: An amendment to the Lopez Operating Permit would be needed. The plant would be required to monitor and record daily flows, maintain an optimal fluoride level in the system, perform daily sampling and analysis according to an approved sampling plan, submit monthly and annual reports, and have in place an approved fluoridation system operations contingency plan. Operations and Maintenance Issues: Maintaining proper dosage may be problematic due to variations in flows. Blending of multiple water sources (Lopez WTP, CCWA, wells) throughout the Zone 3 system make it impossible to maintain fluoride levels in the optimum range, unless sepazate fluoridation feed systems are installed on each source. The existing problem of silica deposits in the distribution system would be aggravated by the addition of NaZSiF6 or HZSiF6. The extreme hazdness of Lopez water would create massive scale deposits in the equipment and pumps, necessitating the use of a water softener for fluoride solution feed systems. Disposal of the softener regeneration salt would be problematic. Fluoridation would require daily operator monitoring, maintenance, sampling, and analysis. -4- Background Fluoride is a naturally occurring element found in the environment and water supplies. In proper amounts, has been found to promote oral health by preventing dental caries. The background level in most water supplies is insufficient and must be supplemented to achieve the optimal prophylactic effect. Conversely, excess fluoride levels can lead to mottling of the teeth or skeletal fluorosis. Water fluoridation is widely practiced in the United States and is regarded as a safe and cost-effective method to prevent tooth decay. Regulation To promote the beneficial health effects, the State of California adopted regulations requiring the fluoridation of certain public water systems. Recognizing that excess fluoride levels can have adverse health effects, State regulations require fluoridation be performed in a safe and effective manner. Public water systems implementing fluoridation must: • Obtain a permit from the Department of Health Services • Utilize a certified operator • Use only NSF approved chemicals • Maintain proper dosage levels (based on average maximum daily air temperature) • Install appropriate chemical feed controls and alazms • Implement a daily monitoring program • Submit monthly reports to the DeparUnent of Health Services • Develop a fluoridation system operations contingency plan Optimal Dosage The California Department of Health Services has adopted regulations that establish optimal fluoride levels and control ranges based on the average daily air temperature of the region. In colder climates, it is believed that people will drink less water and thus a higher fluoride level is required to achieve the health benefits. In hotter climates, people drink more water and the optimal fluoride level is set to a lower value. Average Daily Air Optimal Fluoride Level Control Range (mg/L) Tem erature °F (m ) 50.0 to 53.7 1.2 1.1 to 1.7 53.8 to 583 1.1 1.0 to 1.6 58.4 to 63.8 1.0 0.9 to 1.5 63.9 to 70.6 09 i��`tp 1:4 70.7 to 79.2 0.8 0.7 to 13 793 to 90.5 0.7 0.6 to 1.2 Based on an initial multi-yeaz examination of maximum daily air temperatures in the San Luis Obispo and Santa Maria areas, the predicted optimal fluoride level for the Lopez Project is 0.9 mg/L with a control range of 0.8 to 1.4 mg/L. -5 - Fluoridation Chemicals There aze many compounds which can be used for fluoridation, but the three most common aze: • sodium fluoride • sodium silicofluoride • fluorosilicic (or hydrofluosilicic) acid These compounds are covered by American Water Works Association Standazds and must be listed by NSF International as meeting the specifications of American National Standazd Institute/National Sanitation Foundation Standard 60, ANSI/NSF 60, for use as a drinking water additive. Sodium silicofluoride and fluorosilicic acid both contain silica which is known to contribute to the pipeline deposit problem in the Lopez distribution. For that reason, sodium fluoride may be the preferred fluoridation chemical for this system. Sodium fluoride and sodium silicofluoride form scale when mixed with hazd feed water. A water softener would be needed with either of these chemicals. Fluoridation Sodium Sodium Fluorosilicic Acid Chemicals Fluoride Silicotluoride Formula NaF NaZSiFb HZSiF6 Form Powder or Powder or Liquid ; C stal C stal Fluoride Ion 42.25% 60.7% 79.2% Commercial Puri 95-99% 98-99% 20-30% b wei ht Pounds Required for 18.8 14.0 46 MG for 1 m F- 98% uri (98.5% ttrit (23% urit ) Solubility in Water, 4.05 0.762 Infinite 100 25°C Shipping Containers 50-1b bag 50-]b bag 13-gal carboy 100-1b bag 100-1b bag 55-gal drum 125-400-1b drmn 125-400-1b drum tank car bulk bulk bulk Feed Systems Fluoride chemicals aze typically added to water supplies as liquids, but may be measured in a solid or a liquid form. The solid forms of fluoride compounds aze dissolved into a solution before being fed into the water system. There aze three common fluoride feed systems: • Acid feed systems for H2SiF6 • Dry feed systems for NaF or Na2SiF6 • Upflow saturator feed systems for NaF -6- Acid feed systems are often simple installations where fluorosilicic acid is pumped directly from the shipping container into the water supply. The shipping container rests on a scale, allowing the operator to determine the amount of acid being used. If the acid is delivered in bulk, it can be pumped periodically to a"day tank"on a scale to accurately monitor the amount used. � Mein Line From Well Pump �, amsipn«�vewe � ndd rreea au� cnemicel wmP = ; Wired in Conjunclbn ; WNh Well Pump SheH i . i, � � n Carboy ot HZSIFB n Foot Velve A39efnb �ii �ii Dry feeders meter the powder or crystalline fluoride compound at a given rate and aze typically found at 1 MGD or lazger plants. Dry feeders aze either volumetric, discharging a constant volume, or gravimetric, dischazging a constant weight. Volumetric dry feeders aze less expensive, simpler to operate and maintain, but less accurate than gravimetric dry feeders. Dry feeders discharge the steady stream of chemical into a solution chamber or tank where the chemical dissolves in water. A mixer helps ensure the chemical is completely dissolved. The solution then flows or is pumped to the application point. FLUORIDE '"�'�ki�} '`S;S;:��•�i,`•'i}. CHEMICAL i'•�iiii`�Fc�i`!�::.:�::�i �;•-.:.•>:.:' �teh�,�; MOVPEH ��'�3:.:.tr':.:v i:rliF,r .....:��.r::',(�.�i.?�1- " � t'• • •:a • •A'��`�ti':Sy'•yt 'iii:.:.:4�h�:: HOPPER `r'��"��` AGITATING z�? i:xgy;''••,_: MOTOR s1:�';.ar;:':. . PLATE ..8,l t'> .;:�?.:r}• ..r;5s.,e' GEAR � ROTATING REDUCER-� FEEDSCREW FEED NATE REGISTEH AND �� WATER FEED ADJUSTIN6 INLET KNOB TO WATER : w�� SUPPLY �'•7J.;Y�:�'fiS:�:"•�'.:��•i ��`'".:)i'!Y: ��:i::�• . .'•.'.'i.�::`::�::�_::. �� JET SOLUTION MIXER TANK "'J' An upflow saturator is a special type of solution feeder where undissolved sodium fluoride forms a bed through which water is forced upward under pressure and at a controlled rate. Since the solubility of NaF is a relatively constant 4%, the resulting solution at the top to the saturator can be metered and pumped to provide the necessary fluoride dosage. TO POINT OF APOLIC4ilON W�LL pNT51PHON VALVE ^�� OIITIET pC�C 5000 SERiES C ' 115 V�C FLUO�IOE VUMP q ,,ii FLOWGONTflOL BOMt \_�y��y, p5PS1 1p �( ••� x Mqk �� SVVHON BRE�I(EP ` ��++� ��(::::� H�'� _ 1ii' � SOLENDID V�IVE �� r �� MOL�ED FIBERALPSS COVEN �N�� ,� ,� /"fj �"�� a �CPC LIOUIO � WPTEP P�N �EVEL SWITCM � .�______ -1 MElEP � 80LT 1 � �I P�C BLOCK ��W. NPT I I f'��'� pyC UNION OVERFLOW j � �_: 4f� F�OAT V��VE '' / �'�� 1 � ;; e 1fl��SSEMB�v —�7g� 11 � I 1 � � I 1 � i� � � � il � � 50�GPL POLYETHVLENE �� TRNK I� 1 1 � � SNTUfl�TEO SOIUTION �� I � � SOFTENER Of 0-PEPLENT FWORI�E �_ �1 1 II I I 11 � � �I SOOiUM iWORiDE '�,' V l i •'J�• i 1�i.�jUSjy+,��' ;; � �_.i�' . :��Y.J ii ��+�i1YY�[[}C�a, OISTRIBUTOP TUBES J �••5 } �NG BALL VnLVE OPTION/L ��AN NVT DflAIN TII]CCtlO� PO10t The fluoride solution injection point should be located after all treatment processes. In conventional water treatment plants, it should be after alum addition and filtration in order to prevent the loss of fluoride. The discharge line from the feeder should be a short and straight as is practical in order to minimize potential sites for precipitation buildup and potential blockage. Fluoride is often fed just ahead of the clearwelL In systems with multiple sources, it is recommended that injection take place at a point through which all water to be treated passes. With the Zone 3, this is impossible to accomplish given the complexity of the system and the number of wells. It may be possible to inject at a point through which a mix of Lopez and CCWA waters pass. Fluoridation System Requirements The fluoridation system must be configured so tttat it operates only when a flow of water is detected. The system must have flow measuring and recording equipment for the fluoride addition. Its must provide design and reliability features to maintain the fluoride level within the control range 95% of the time. The system must provide for spill containment, and have feed and spill alanns. -8 - Chemical Dosage Any consideration of fluoridation at Lopez should recognize the complexity of the Zone 3 distribution system. Approximately 4530 acre-feet of water is produced by the Lopez Water Treatment Plant each year. This production is supplemented by approximately 1501 acre-feet of CCWA "State" water, which enters the system immediately downsVeam of the Lopez Plant. At the vazious turnouts along the distribution line, this mix of Lopez and State waters enters sub-contractor's systems where it may mix to varying degrees with well water. Flow rates and background fluoride levels from each "source" can vary throughout the day and night. The existing flow measuring devices for the Lopez WTP and the CCWA turnout do not provide the desired degree of accuracy for proper dosage control. The following chemical dosage calculation takes into account the differing fluoride background levels and the flow rates of the Lopez and CCWA waters. These can vary independently from each other, complicating the dosage calculations. Depending on the point of application, attempts to feed an elevated level of fluoride at the Lopez WTP in order to have fluoride within the control range after blending with CCWA water, may result in fluoride above or below the control range for users of Lopez WTP water. It should also be noted that other agencies have found this type of blending very difficult to operate. Fluoride Dose Calculations for a Lo ez/State Water Blend (combined dose for two sources,calculated for a sin le in'ection Lo ez WTP Flow GD 4.05 Lo ez WTP Flow( m) 2813 Lo ez Back round F m 0.43 State Water Flow(MGD) 1.34 State Water F m 0.08 Delivered Flow MGD 539 Delivered Back round F (m /L 034 Delivered F Goal m 0.90 Desired Lo ez WTP F m /L 1.17 Additional Lo ez WTP F Needed m 0.74 F Feed Chemical NaF Na2SiF6 H2SiF6 F Ion Concentration for Pure Chemical (%) 45.25% 60.70% 79.20% Feed Chemical Purit % 98.00% 98.50% 23.00% Feed Solution Solubility ( /100m1 or%) 4.05% 0.76% 100.00% Feed Solution F Ion Concentration m /L) 17960 4556 182160 Feed Chemical Concentration(lbs/ al 0345 0.065 F Solution Feed Rate m 0.116 0.458 0.011 F Solution Feed Rate h) 6.97 27.46 0.69 F Solution Feed Rate ( d) 167.2 659.2 16.5 Pounds er Da of Feed Chemical 56.5 42.6 Tons chemical) er Yeaz 10.3 7.8 Gallons acid er Yeaz 6016 -9- Monitoring A fluoride sampling plan must be submitted to the State Department of Health Services (DHS) for approval prior to initiating fluoridation. Daily sampling at the entry point or in the distribution system and analysis by water system personnel is required. At least once per month,the required sample must be split and analyzed by water system personnel and by a certified laboratory. Source water fluoride analysis is also required annually. Reporting Operational reports to the DHS aze required monthly for systems fluoridating their water supply. The report must list the fluoride compound used and the calculated dose in mg/L. Information on any intemtptions in the fluoridation treatment, including the duration, cause, and the corrective actions taken, must also be included in the report. Results of the daily fluoride monitoring, including the "split sample" results must be reported monthly. A report listing the operations and maintenance costs for the yeaz must be submitted annually to the DHS. Whenever a water system initiates fluoridation, suspends fluoridation for more than 90 days, or reinitiates fluoridation after a more than 90 day suspension, the water system must notify the consumers, local health department, pharmacists, dentists, and physicians in the azea served by the system, regazding the fluoridation status. If a fluoride overfeed exceeding 10.0 mg/L occurs, the DHS must be notified by the end of the business day of the occurrence or within 24 hours if the DHS office is closed. If the distribution fluoride level is found to be less than the control range in two or more samples in a month, the DHS must be notified within 3 business days of the second occurrence. If the distribution level is found to be 0.1 mg/L or more above the control range, but less than 10.0 mg/L, the DHS must be notified within 3 business days of the occurrence. Contingency Plan At least 3 months prior to initiating fluoridation, an operations contingency plan must be submitted to the DHS for approval. The plan must include: • Action taken when distribution sample results aze Less than control range (CR) 0.1 mg/L above CR to 2.0 mg/L 2.1 mg/L to 4.0 mg/L 4.1 mg/L to 10.0 mg/L Above 10.0 mg/L • Equipment shutdown procedure if there is an overfeed • Overfeed or underfeed investigation procedures • System, County Health, and DHS contact names and 24 hour phone numbers • Public notification procedure for a overfeed above 10.0 mg/L or an underfeed exceeding 90 days - 10- Safety Overexposure from ingestion, inhalation, or bodily contact with flouridation chemicals can pose a health hazazd. Use of goggles, respirator or mask, rubber gloves, apron, boots, and proper clothing can minimize exposure risk. With NaF and Na2SiF6, good housekeeping and careful handling can minimize dust production. Fluorosilicic acid is very corrosive and can bum ttte skin. Fluoridation chemicals should be stored in a clean and dry environment, away from other chemicals, but convenient to the feeder. The storage room should be well ventilated and equipped with running water and a drain for cleaning spills. A safety shower and eyewash should be provided for use in case of accidentalexposure. Cost Estimates Descri tion Size Qty Unit Cost Total Chemical Feed System Metering Pump 10 GPH 4 $1,800.00 $7,200.00 Controller Unit 2 $7,950.00 $15,900.00 Saturator/Dissolving Chamber 1 $450.00 $450.00 Chemical Feeder (Dry) 20-150 1 $7,000.00 $7,000.00 Ibs/da Solution Tank (FRP) 250 gallon 1 $1,250.00 $1,250.00 Scales 2 $800.00 $1,600.00 Chemical Mixer 1/20 HP 1 $100.00 $100.00 Day Tanks (FRP) 250 gallon 2 $500.00 $1,000.00 Spill/Leak Containment Tanks 500 gallon 2 $700.00 $1,400.00 Backflow Prevention Device BPV 1/2" 4 $150.00 $600.00 Fluoride Analyzer 2 $5,000.00 $10,000.00 Tank High/Low Alarms 4 $300.00 $1,200.00 Water Softener 1 $1,000.00 $1,000.00 FlowMeter 1 $1,000.00 $1,000.00 Safety Facilities/Shower, Eyewash 1 $1,000.00 $1,000.00 Auxiliary Equipment Yazd Piping, Misc. 1 $1,000.00 $1,000.00 Injection Point 2 $200.00 $400.00 Manhole 1 $14,000.00 $14,000.00 Structures Building, Pad,Drain 1 $25,000.00 $25,000.00 Tax and contin enc $19,000.00 Installation $6,000.00 En ineerin , admin, ins ection $4,000.00 Total $120,100.00 - 11 - Unit Cost per unit Usage per Year Total per year Chemical NaF Ton $1,900 10.3 $ 19,570.00 NazSiFb Ton $680 7.8 $ 5,281.02 HZSiF6(23%) Gallon $3.86 6016 $ 23,221.17 Softener Salt Pound $0.10 5500 $ 550.00 (needed with NaF or NazSiFb) Operating Labor Operator Sampling, Analysis, Hour $50 500 $ 25,000.00 and Reporting Certified Lab Analysis Each $16 36 $ 576.00 Equipment, engineering, installation, and training aze estimated at $120000. Annual chemical cost, assuming the use of NaF and a water softener, is approximately $20000. Routine operations, analysis and reporting is estimated to cost$26000 per year. tz