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Agenda Packet 2003-03-11 CITY COUNCIL Cttt of AGENDA Arroto Grande Tony M. Ferrara Mayor Jim Dickens Mayor Pro Tem Steven Adams CIty Manager Thomas A. Runels Council Member Timothy J. Cannel CIty Attorney Sandy Lubin Council Member Kelly Wetmore Director. Administrative Services Joe Costello Council Member AGENDA SUMMARY CITY COUNCIUREDEVELOPMENT AGENCY MEETING TUESDAY, MARCH 11,2003 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL COUNCIURDA 3. FLAG SALUTE: CAMP FIRE, WI-BE-FU-LO-FRI-GI 4. INVOCATION: PASTOR RON MILLER, BETHEL BAPTIST CHURCH, GROVER BEACH 5. SPECIAL PRESENT A nONS: 5.a. Proclamation Recoanizina Absolutelv Incredible Kid Dav 5.b. Proclamation Recoanizina March as American Red Cross Month 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. -- AGENDA SUMMARY - MARCH 11, 2003 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: . Direct City staff to assist or coordinate with you. . A Council Member may state a desire to meet with you. . It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: . Comments should be limited to 3 minutes or less, . Your comments should be directed to the Council as a whole and not directed to individual Council members. . Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements for the period February 16, 2003 through February 28, 2003. 8,b. Statement of Investment Deposits (SNODGRASS) Recommended Action: Receive and file the report of current investment deposits as of February 28, 2003. 8.c. Cost Allocation Plan Update(SNODGRASS) Recommended Action: Adopt the Fiscal Year 2003-04 Cost Allocation Plan. 8.d. Annual Review of City Investment Policy (SNODGRASS) Recommended Action: Approve without changes the City of Arroyo Grande Investment Policy. 8.e. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council/Redevelopment Agency Meeting of February 11, 2003 and Regular City Council Meeting of February 25, 2003 as submitted. -----.."...-- ---------.- ~---_._.- AGENDA SUMMARY - MARCH 11, 2003 PAGE 3 8. CONSENT AGENDA: (continued) 8.f. Consideration of Proaress Payment No. 2 for the Scenic Creekside Walk, Phase III Proiect - PW 2002-02 (SPAGNOLO) Recommended Action: Authorize Progress Payment NO.2 in the amount of $39,688.65 to Maino Construction Company, Inc. 8.g. Consideration of Proaress Payment No. 7 for the Rancho Grande Park Proiect. PW 2002-03 (SPAGNOLO) Recommended Action: Authorize Progress Payment No. 7 in the amount of $120,541.63 to Herrera Engineering, Inc. 8.h. Consideration of Proaress Payment No.2 (Final), Notice of Completion, and Release of Retention for the Rodeo Drive Traffic Calmina Prolect, PW 2002- 07 (SPAGNOLO) Recommended Action: 1) Authorize Progress Payment No. 2 (Final) in the amount of $23,933.52 to Papich Construction Company, Inc.; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention of $4,875.89, 35 days after the Notice of Completion has been recorded, if no liens have been filed. 8.L Consideration of Proaress Payment No. 2 for the Spruce and Cedar Street Sidewalks Proiect. PW 2002-05 (SPAGNOLO) Recommended Action: Authorize Progress Payment No. 2 in the amount of $62,188.88 to Maino Construction Company, Inc.. 8.j. Consideration of Authorization to Solicit Bids for the East Grand Avenue. Phase III Streetscape and Street Improvement Proiect. PW 2003-02 (SPAGNOLO) Recommended Action: 1) Approve the construction plans and specifications and authorize the Public Works Department to solicit public construction bids for the Grand Avenue, Phase III Streetscape and Street Improvement Project; 2) Find that the project is categorically exempt from CEQA pursuant to Section 15301 (c); and 3) Direct Administrative Services to file a Notice of Exemption. 8.k. Consideration of Extension of Disposition and Development Aareement with Courtland-Arroyo Grande. L.P. [COUNCIURDA] (ADAMS) Recommended Action: 1) Adopt Resolution consenting to the approval by the Arroyo Grande Redevelopment Agency of extension of certain provisions of a Disposition and DevelopmenUAffordable Housing Agreement between the Arroyo Grande Redevelopment Agency and Courtland-Arroyo Grande, L.P. and 2) Adopt Resolution extending certain provisions of a Disposition and DevelopmenUAffordable Housing Agreement between the Agency and Courtland-Arroyo Grande, L.P. ___n______________ J I AGENDA SUMMARY - MARCH 11, 2003 PAGE 4 9. PUBLIC HEARINGS: 9.a. Consideration of Participation in Statewide Community Infrastructure Proaram (SCIP) (ADAMS) Recommended Action: 1) Adopt Resolution approving membership in the California Statewide Communities Development Authority (CSCDA); and 2) Adopt Resolution authorizing the CSCDA to accept applications from property owners, conduct assessment proceedings and levy assessments against the property of participating owners for non-residential projects. 9.b. Consideration of Lot Line Adiustment 02-005; Lots 1 and 37 of Tract 2265 (Canyon Way); Stephan Huack (STRONG) Recommended Action: Adopt Resolution approving Lot Line Adjustment 02- 005. 9.c. Consideration of Planned Sian Proaram 03-002 to Install a McDonalds Loao Sian on the Walmart Buildina in the Five Cities Center. 1168 West Branch Street (STRONG) Recommended Action: Adopt Resolution approving Planning Sign Program Case No. 03-002. 9.d. Continued Public Hearina: Consideration of Development Code Amendment 01-003 - Revision of the Desian Guidelines for Historic Districts (STRONG) Recommended Action: 1) Adopt Resolution repealing a portion of the 1994 "Design Guidelines for Historic Districts" and adopting the 2003 "Design Guidelines and Standards for Historic Districts" as applied to the Village districts in Design Overlay District 2.4; and 2) Introduce Ordinance amending Section 16.08.010 of Title 16 of the Arroyo Grande Municipal Code incorporating the 2003 "Design Guidelines and Standards for Historic Districts" and amending the zoning map for Design Overlay District 2.4 to expand its boundaries. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: None. 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) None. i i AGENDA SUMMARY - MARCH 11, 2003 PAGE 5 13. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. a) None. 14. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. ADJOURNMENT ******* All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Administrative Services Department and are available for public inspection and reproduction at cost. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arrovoqrande.orq 5.a. OF ~LlFOR~ - ~ HonorarY Proclarnatlon~Zlng AbsOlUtelY Incredible Kid DaY March 20, 2003 WHEREAS, Camp Fire Boys and Girls, the national organization, will sponsor Absolutely Incredible Kid Day on March 20, 2003; and WHEREAS, Camp Fire Boys and Girls has Issued a call to action, Inviting every adult in America to write a letter to a child or children on March 20, 2003; and WHEREAS, Camp Fire Boys and Girls. has established the goal that every child receive a letter on March 20, 2003; and WHEREAS, Camp Fire Council of the Central Coast Inc. serves 3,000 children, teaching boys and girls self-reliance, good citizenship, and leaderahlp; and WHEREAS, through contamporary programs and by speaking out on laaues affecting youth and their families, Camp Fire Boys and Girls helps youth cope with their changing world; and WHEREAS, Camp Fire Boys and Girla is commended for the valuable programs offered to young people In the City of Arroyo Grande and throughout the nation, and for the many services these young people perform for their communitlea through Camp Fire. NOW, THEREFORE, BE IT RESOLVED. that I, Tony M. Ferrara, Mayor of the City of Arroyo Grande, on behaif of the City Council, do hereby proclaim March 20, 2003, as "ABSOLUTELY INCREDIBLE KID DAY" in the City of Arroyo Grande and urge all adults to participate In "ABSOLUTELY INCREDIBLE KID DAY" by sending letters to express feelings and appreciation to young people in their lives, and making a difference In the life of a child. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 11"' day of March, 2003. TONY M. FERRARA, MAYOR , -- --..-..- ------ ----- ---..------ OF S.b. ~LIFOR~ ~ J{orwrary Procfamation 1{ecounizine March as Jtmerilan 'Rei Cross Month WHEREAS, the American Red Cross is a humanitarian organization led by volunteers with a mission to provide relief to victlme of disaster and to help people prevent, prepare for, and respond to emergencies; and WHEREAS, today, In a collaborative effort with the federal government and members of the emergency planning community, the San Luis Obispo County Red Cross and lte partners launched a bold new Initiative, Together We Prepsre. This Initiative Is aimed at empowering Individuals and femllles to protact themselves, and the San Luis Obispo County American Rad Cross encourages residente to. help make their homes and community safer by making a plan, building a kit, gattlng trained and volunteering; and WHEREAS, the San Luis Obispo County American Red Cross has served the community since 1917, providing dlsastar relief to victims of wildfires, floods, and hazardous materials Incidente; providing disastar preparedness education; emergency services and communication to the military and their fsmllles; providing CPR and Firat Aid training; and providing volunteer opportunities and youth Involvement to the citizens of this County; and WHEREAS, American Red Cross volunteers stand poised to respond to local, I natlonsl, and International emergencies should the need arise. Those who are victims of disaster, are military personnel or family members, or those looking to prepare for the unexpected, rely on the San Luis Obispo County American Red Croas. Compassionate and caring people, who want to make a difference In San Luis Obispo County and across the nation, chsnnel their support through the American Red Cross. NOW, THEREFORE, BE IT RESOLVED, that I, Tony M. Ferrara, Mayor of the City of Arroyo Grande, on behalf of the City Council, do hereby proclaim March 2003 as American Red Cross Month In the City of Arroyo Grande and call upon all our citizens of Arroyo Grande to become partners In preparedness with their local Red Cross chspter and to become active partlclpante In advancing tha noble mission of the Red Cross. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 11" day of March, 2003. TONY M. FERRARA, MAYOR , - 8.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ BY: JANET M. HUWALDT, ACCOUNTING SUPERVISORczY( SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: MARCH 11, 2003 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period February 16 - February 28,2003. FUNDING: There is a $631,089.49 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT 1 - Cash Disbursement Listing ATTACHMENT 2 - February 21,2003 Accounts Payable Check Register ATTACHMENT 3 - February 21,2003 Payroll Checks and Benefit Checks ATTACHMENT 4 - February 28,2003 Accounts Payable Check Register ATTACHMENT 5 - February 28, 2003 Accounts Payable Manual Check Register -----...-- ATI'ACHMENT1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS '01 fa. P.,'od 01 ,.tt1lAlV 16 7"~ 'hIt1lAlV U, !DOl March 11, 2003 Presented are the cash disbursements issued by the Department of Financial Services for the period February 16 to February 28, 2003. Shown are cash disbursements by week of occurrence and 'type of payment. February 21, 2003 Accounts Payable Cks 101867-101970 2 $ 265,236.93 Payroll Checks & Benefit Checks 3 303,432.70 568,669.63 February 28, 2003 Accounts Payable Cks 101982-102038 4 50,090.65 Accounts Payable Prepaid Cks P67908j 67909 5 12,329.21 62,419.86 Two Week Total S 631.089.49 _.~_.~-~... ..-.----...........-.----. -"._, ~.-_.._~~~.,.~-."-".~.=._.~ CITY OF ARROYO GRANDE INDEX FOR BUDGET DEl ARTMENTS EDEN COMPUI'ER SYSTEM GENERAL FUND (010) SPEOAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Funds 4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271) 4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274) Public Safet1l (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279) 4201 - Police Redevelopment Agency ( Fund 284) 4211 - Fire 4103 - Redevelopment Administration 4212 - Building &: Safety ENfERPRISE FUNDS Public Works (Fund 010) Sewer Fund (Fund 612) 4301 - Public Works-Admin &: Engineering 4610 - Sewer Maintenance. 4303 - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Street Ughting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks & Recreation (Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration (Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS IFund 350) 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - Recreation-5pecial Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/5ewer/StreetProjects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance Dept. Index for CO\U\ciLxls ---- -~ --- -- ATTACiI!lENT 2 VQUCHRE2 CITY OF ARROYO GRANDE PAGE 1 02/19/03 14 :31 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 67902 02/12/03 102504 STEVEN ADAMS CPOA CONF-ADAMS 010.4101.5501 311.63 311.63 67903 02/12/03 100427 STEVEN ADAMS MILEAGE 010.4101.5501 167.90 167.90 67904 02/12/03 103436 MICHELE JACKMAN CUSTOMER TRAINING SVCS 010.4145.5501 2,500.00 2,500.00 101867 02/21/03 085176 3T EQUIPMENT CO SEWER CLEANING HOSE 612.4610.6201 1,632.87 1,632.87 101868 02/21/03 000234 A &. R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303 14.00 14.00 101869 02/21/03 100882 ADVANCE MARKING SYSTEMS NAMETAG SYSTEM 010.4211.5272 54.72 54.72 101870 02/21/03 001482 AIR-VOL BLOCK, INC BRICK-BBQ REPAIR 010.4420.5605 119.95 119.95 101871 02/21/03 103387 AIRBORN EXPRESS SHIPPING COST/AIRBILL-EDEN 010.4145.5201 53.01 53.01 101872 02/21/03 100897 AMERICAN TEMPS SCHMIDT SVCS TO 1/31 640.4712.5303 748.00 748.00 101873 02/21/03 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 375.00 375.00 101874 02/21/03 103289 APPLIED GEODETICS, INC ZONING OVERLAYS 350.5405.7701 2,500.00 101874 02/21/03 103289 APPLIED GEODETICS, INC AERIAL PHOTOGRAPHY 350.5405.7701 13,210.00 101874 02/21/03 103289 APPLIED GEODETICS, INC WATER SEWER ATLAS 350.5405.7701 6,750.00 22,460.00 101875 02/21/03 103062 AQUA-METRIC SALES CO 60 WATER METERS 640.4712.5207 2,564.35 101875 02/21/03 103062 AQUA-METRIC SALES CO WATER METER PARTS 640.4712.5611 43.43 2,607.78 101876 02/21/03 006006 ARROYO GRANDE FLOWER SH FLORAL ARRANGEMENT 010.4001.5504 76.44 76.44 101877 02/21/03 101771 CITY OF ARROYO GRANDE POSTAGE 010.4201.5201 11.65 101877 02/21/03 101771 CITY OF ARROYO GRANDE BRAKE LAMP 010.4201.5601 2.13 101877 02/21/03 101771 CITY OF ARROYO GRANDE TRAINING EXP 010.4201.5501 75.50 101877 02/21/03 101771 CITY OF ARROYO GRANDE PARKING-CHIEF'S LEGIS MEETINGS 010.4201.5501 35.75 101877 02/21/03 101771 CITY OF ARROYO GRANOE BATTERIES/FUSES/CSI 010.4201.5255 40.70 101877 02/21/03 101771 CITY OF ARROYO GRANDE OUTFIT NTF VEST-BEATTIE 010.4201.5272 30.00 101877 02/21/03 101771 CITY OF ARROYO GRANDE VEH CODE UPDATE/MEMORIAL SPLY 010.4201.5255 25.36 101877 02/21/03 101771 CITY OF ARROYO GRANDE PARENT PROJECT SPLY 010.4201.5504 21.88 101877 02/21/03 101771 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4201. 5501 10.00 101877 02/21/03 101771 CITY OF ARROYO GRANDE PRISONER MEAL 010.4201.5323 12.84 265.81 101878 02/21/03 103246 BEACH CITIES CAB CO,INC TAXI SVCS TO 2/14 225.4553.5507 1,177.75 1,177.75 101879 02/21/03 103343 BOUND TREE MEDICAL,LLC STETHOSCOPE 010.4211.5206 80.00 80.00 101880 02/21/03 013026 BRISCO MILL & LUMBER SLEDGE HAMMER 612.4610.5273 26.80 101889 02/21/03 013026 BRISCO MILL & LUMBER HANDY/PALLET WRAP 010.4420.5605 57.35 101880 02/21/03 013026 BRISCO MILL & LUMBER WOOD/MATERIALS-DESK DRAWER 010.4420.5605 30.94 101880 02/21/03 013026 BRISCO MILL & LUMBER PLYWOOD 010.4213.5604 22.52 101880 02/21/03 013026 BRISCO MILL & LUMBER T POSTS 350.5512.7001 277.03 101880 02/21/03 013026 BRISCO MILL & LUMBER MASON MIX/CEMENT 010.4420.5605 18.80 101880 02/21/03 013026 BRISCO MILL & LUMBER GRIP/GRAP TOOL/STAPLER 220.4303.5273 50.92 -----" -~- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 02/19/03 14 :31 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NJ\ME DESCRIPTION NUMBER AMOUNT AMOUNT 101880 02/21/03 013026 BRISCO MILL << LUMBER MOP/HEAD REPLACEMENT 220.4303.5273 21. 75 101880 02/21/03 013026 BRISCO MILL & LUMBER GRIP & GRAB TOOL 220.4303.5273 72.36 101880 02/21/03 013026 BRISCO MILL & LUMBER DRILL PRESS 220.4303.5273 307.25 885.72 101881 02/21/03 103439 KAYE BROWE WATER DEPOSIT-383 1/2 WALNUT 640.0000.2302 180.00 101881 02/21/03 103439 KAYE BROWE CLOSING BILL 640.0000.4751 2.89- 101881 02/21/03 103439 KAYE BROWE PREVIOUS BALANCE-383 1/2 WALNU 640.0000.4751 67.87- 109.24 101882 02/21/03 013572 BRUMIT DIESEL,INC TRANS FILTER/CANNISTER KIT 010.4211.5601 285.82 285.82 101883 02/21/03 101431 BURDINE PRINTING TABS-30 MANUALS 010.4102.5255 137.42 101883 02/21/03 101431 BURDINE PRINTING TYPESETTING-BUS. CARD 010.4102.5306 18.77 156.19 101884 02/21/03 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 34.11 101884 02/21/03 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 41.87 101884 02/21/03 013806 BURKE AND PACE OF AG ORANGE SAFETY FENCE-R.O.PARK 350.5512.7001 264.26 340.24 101885 02/21/03 016695 CA.RESERVE PEACE OFFICE CPO1\. MEMBER - 6 PEOPLE 010.4201.5503 330.00 330.00 101886 02/21/03 017160 CA. ST. BOARD OF EQUALIZA SALES TAX-STROB FIRE FLASH 640.4712.5603 9.30 101886 02/21/03 017160 CA.ST.BOARD OF EQUALIZA SALES TAX-STROB FIRE FLASH 220.4303.5603 2.32 101886 02/21/03 017160 CA.ST.BOARD OF EQUALIZA SALES TAX-STROB FIRE FLASH 010.4420.5603 3.59 101886 02/21/03 017160 CA. ST. BOARD OF EQUALIZA SALES TAX-SEWER MAIN NOZZLES 640.4712,5610 24.79 40.00 101887 02/21/03 103431 LISA CARUSO WATER DEPOSIT:661 VERDE PLACE 640.0000.2302 180.00 101887 02/21/03 103431 LISA CARUSO CLOSING BILL-661 VERDE PLACE 640.0000.4751 19.28- 101887 02/21/03 103431 LISA CARUSO PREVIOUS BALANCE 640.0000.4751 93.86- 66.86 101888 02/21/03 103437 CEN-SAN, INC. KLEENEX 010.4213.5604 42.68 101888 02/21/03 103437 CEN-SAN, INC. BLDG.MAINT.SUPPLIES 010.4213.5604 207.63 250.31 101889 02/21/03 023088 CHEAAY LANE NURSERY SLOW RELEASE FERT 010.4420.5274 533.03 101889 02/21/03 023088 CHERRY LANE NURSERY PLANTS 010.4420.5605 302.41 101889 02/21/03 023088 CHERRY LANE NURSERY TREES 010.4420.5605 200.23 101889 02/21/03 023088 CHERRY LANE NURSERY PLANTS 010.4420.5605 32.14 101889 02/n/03 023088 CHERRY LANE NURSERY FERT. W/TRIMEC 010.4420.5605 568.21 101889 02/21/03 023088 CHERRY LANE NURSERY PLANTS 010.4420.5605 200.04 101889 02/21/03 023088 CHERRY LANE NURSERY PLANTS 010.4420.5605 20.22 101889 02/21/03 023088 CHERRY LANE NURSERY SMALL BARK 010.4420.5605 16.06 1,872.34 101890 02/21/03 102723 COMMERCIAL MAINTENANCE BLDG.DEPT.CARPET CLEANED 010.4213.5303 175.00 101890 02/21/03 102723 COMMERCIAL MAINTENANCE REC.DEPT.CARPET CLEANED 010.4213.5303 370.00 101890 02/21/03 102723 COMMERCIAL MAINTENANCE ELM ST REC HARD FLOORS 010.4213 . 5303 380.00 101890 02/21/03 102723 COMMERCIAL MAINTENANCE COUNCIL CHAMBERS CARPETS 010.4213.5303 375.00 1,300.00 101891 02/21/03 103284 CONSTRUCTION FUNDS CONT RANCHO GRADE PK #6 350.5512.7001 111,686.35 111,686.35 101892 02/21/03 101326 DAVID CRQCKE'IT SCACEO CERT PR.OGRAM 010.4130.5501 80.00 80.00 101893 02/21/03 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4430.5605 22.00 22.00 -------.- - VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 02/19/03 14 :31 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101894 02/21/03 026832 CUESTA EQUIPMENT CO SMOOTH FENCE-R.G. 350.5512.7001 540.54 540.54 101895 02/21/03 027144 L.N CURTIS & SONS WHEEL CHOC.LAR/HOLDER 010.4211.5255 318.56 31B.56 101896 02/21/03 031824 ELECTRIC. MOTOR REWINDIN REPR.MOTOR-WELL #8 640.4711.5603 1,759.33 1,759.33 101897 02/21/03 103430 NANCY ETTEDDGUE WATER DEPOSIT-113 OAK ST 640.0000.2302 180.00 101897 02/21/03 103430 NANCY ETTEDDGUE CLOSING BILL-113 OAK ST 640.0000.4751 13 .80- 101897 02/21/03 103430 NANCY ETTEDDGUE PREVIOUS BALANCE-113 OAK ST 640.0000.4751 70.13- 96.07 101898 02/21/03 033072 FARM SUPPLY CO. BROADLEAF POLYMER 010.4420.5274 199.75 199.75 101899 02/21/03 101379 FERGUSON ENTERPRISES,IN REPLACEMENT PARTS 640.4712.5610 1,185.65 101899 02/21/03 101379 FERGUSON ENTERPRISES, IN FLANGE/ADAPTER 640.4712.5610 156.59 101899 02/21/03 101379 FERGUSON ENTERPRISES, IN CHECK VALVES 640.4712.5610 70.79 101899 02/21/03 101379 FERGUSON ENTERPRISES, IN COUPLER 640.4712.5610 135.67 101899 02/21/03 101379 FERGUSON ENTERPRISES,IN BALL VALVES 640.4712.5610 530.89 2,079.59 101900 02/21/03 103441 FIVE CITIES/PISMO AAUW REF.C/B.DEP-5 C//PISMO AAUW 010.0000.2206 250.00 101900 02/21/03 103441 FIVE CITIES/PISMO AAUW BLDG.SUP8R-5C/PISMO AAUW 010.0000.4355 40.50- 209.50 101901 02/21/03 035802 FRANK'S LOCK & KEY INC LOCKS-DOGGY BAG HOLDERS 010.4420.5605 45.72 45.72 101902 02/21/03 036738 GALL'S INC BRASS NAMETAGS 010.4211.5272 45.49 45.49 101903 02/21/03 103003 GCCCA REGIS FEE-WETMORE(2-28) 010.4002.5501 25.00 25.00 101904 02/21/03 037206 GIBBS INTERNATIONAL TRU ANTI FREEZE 010.4211.5601 79.67 79.67 101905 02/21/03 066924 GRAND AWARDS-PLAQUE SHA SUBLIMATED PLAQUE 010.4211.5255 139.43 139.43 101906 02/21/03 100757 MERRI GREENLEAF REF. PARK DEPdSIT-GREENLEAF 010.0000.4613 45.00 45.00 101907 02/21/03 103442 KRISTEN GUZMAN REF. PARK DEP-GUZMAN 010.0000.4354 86.00 86.00 101908 02/21/03 101088 HANSON AGGREGATES BERM MIX 220.4303.5613 250.94 101908 02/21/03 101088 HANSON AGGREGATES BERM MIX 220.4303.5613 249.69 500.63 101909 02/21/03 101677 HARVEST BAG REF.C/B DEP-HARVEST BAG 010.0000.2206 250.00 250.00 101910 02/21/03 103438 KEN OR MARY HILL CLOSING BILL-1117 JAMES WAY 640.0000.4751 25.67- 101910 02/21/03 103438 KEN OR MARY HILL PAYMENT-1117 JAMES WAY 640.0000.4751 66.74 101910 02/21/03 103438 KEN OR MARY HILL OVER PAYMENT-Ill? JAMES WAY 640.0000.4751 92.41 101910 02/21/03 103438 KEN OR MARY HILL PREVIOUS BALANCE-1117 JAMES 640.0000.4751 66.74- 66.74 101911 02/21/03 102701 INDOFF,INC. OFFICE SUPPLIES 010.4130.5201 32.13- 101911 02/21/03 102701 INDDFF, INC. OFFICE SUPPLIES 010.4130.5201 12.55- 101911 02/21/03 102701 INDOFF,INC. OFFICE SUPPLIES 010.4211.5201 177 .46 101911 02/21/03 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 211. 60 344.38 101912 02/21/03 046098 J C LANDSCAPING LANDSCAPE MAINT. 010.4420.5303 562.50 i --~-~ - VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 02/19/03 14:31 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBBR DATE NUMBBR NAMB DESCRIPTION NUMBBR AMOUNT !\MOUNT 101912 02/21/03 046098 J C LANDSCAPING LANDSCAPE MAINT. 217.4460.5356 161.50 750.00 101913 02/21/03 103429 J R LAND/VISTA DEL MMt CLOSING BILL-509 N.VIA BELMONT 640.0000.4151 63 .47~ 101913 02/21/03 103429 J H LAND/VISTA DEL MAR PAYMENT-509 N. VIA BELMONTE CT 640.0000.4751 196.69 101913 02/21/03 103429 J H LAND/VISTA DEL MAR OVER PAYMENT-590 N.VIA BELMONT 640.0000.4751 260.16 101913 02/21/03 103429 J H LAND/VISTA DEL MAR PREVIOUS BALANCE-509 N.VIA BEL 640.0000.4151 196.69- 101913 02/21/03 103429 J H LAND/VISTA DEL MAR MISC.CHARGES-641 S.BELMONTE 640.0000.4751 55.88- 140.81 101914 02/21/03 046176 J J' S FOOD COMPANY SUPPLIES-LOPEZ TECH 010.4001.5201 23.89 23.89 101915 02/21/03 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91. 73 91.73 101916 02/21/03 102653 KC'S CLEANING CLEANING SVCS-JAN 010.4213.6401 375.00 375.00 101917 02/21/03 102905 ROBERT LAMB RE.L/SCAPE BOND-283 LARCHMONT 010.0000.2210 1,200.00 1,200.00 101918 02/21/03 103325 LFR LEVINE FRICKE,INC PHASE 2 TRAINING/CONST.MANAGE 010.4.301.5303 4,611.24 4,611.24 101919 02/21/03 102889 LIBERTY INDUSTRIES aLDG. MAINT . SUPPLIES 010.4213.5604 815.56 815.56 101920 02/21/03 052806 E.C. LOOMIS << SON FEED 100 6' T POSTS 350.5512.7001 321. 75 321.75 101921 02/21/03 053118 LUCIA MAR UN.SCH.DIST. BUS TRANSpORTATION 010.4425.5303 256.20 256.20 101922 02/21/03 053274 LYON & CARMEL PROF. LEGAL 1/31 010.4003.5304 9,754.89 9,754.89 101923 02/21/03 101391 MAINO CONSTRUCTION CO SPRUCE/CEDAR SIDEWAltKS 350.5641.7001 6,193.13 101923 02/21/03 101391 MAINO CONSTRUCTION CO SCENIC CREEXSIDE WALK 3 350.5607.7001 20,925.45 27,118.58 101924 02/21/03 054482 MAINTENANCE SUPERINTEND MSA MEETING- 6 PEOPLE 220.4303.5501 90.00 90.00 101925 02/21/03 054494 CATHY MALLORY PRESCHOOL SUPPLIES 010.4423.5253 56.22 56.22 101926 02/21/03 056182 MELLO & SON'S pUMPS & M SERVICE WELL #8 METER 640.4711.5603 327.78 327.78 101927 02/21/03 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/SAFETY INSPECT 010.4301.5601 79.64 79.64 101928 02/21/03 056940 MIER BROS. TOPSOIL 010.4430.5605 214.50 101928 02/21/03 056940 MIER BROS. CONCRETE 640.4712.5610 45.37 101928 02/21/03 056940 MIER BROS. CONCRETE 612.4610.5610 45.37 101928 02/21/03 056940 MIER BROS. LEACH ROCK 220.4303.5613 17.16 101928 02/21/03 056940 MIER BROS. CONCRETE 220.4303.5613 41.30 101928 02/21/03 056940 MIER BROS. TOP SOIL 010.4430.5605 514.80 884.50 101929 02/21/03 057096 MINER'S ACE HARDWARE STARTING FLUID/LIGHT BULBS 010.4430.5605 9.49 101929 02/21/03 057096 MINER' 5 ACE HARDWARE PVC ADAPTER 640.4712.5610 5.73 101929 02/21/03 057096 MINER'S ACE HARDWARE BULB/ELECT. SUPPLIES 010.4201.5604 7.48 101929 02/21/03 057096 MINER'S ACE HARDWARE CABLE TIES 350.5512.7001 19.28 101929 02/21/03 057096 MINER'S ACE HARDWARE BRASS STRIPS/CASTERS 010.4211.5601 52.93 101929 02/21/03 057096 MINER'S ACE HARDWARE FASTNERS 010.4211.5601 .86 101929 02/21/03 057096 MINER'S ACE HARDWARE . GLUE/MISC. HARDWARE/CLEANER 010.4211.5601 2'7.32 ----~- -------- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 02/19/03 14 :31 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101929 02/21/03 057096 MINER'S ACE HARDWARE MOUNTING TAPE 010.4211.5201 2.35 101929 02/21/03 057096 MINER'S ACE HARDWARE LUMBER/CEMENT 010.4420.5605 8.45 101929 02/21/03 057096 MINER'S ACE HARDWARE SPRAY PAINT/STENCIL 010.4201. 5605 9.74 101929 02/21/03 057096 MINER I S ACE HARDWARE 6 V BATTERIES 640.4712.5255 21.43 101929 02/21/03 057096 MINER I S ACE HARDWARE 6 V BATTERIES 612.4610.5255 21.42 101929 02/21/03 057096 MINER I S ACE HARDWARE BREAKER 612.4610.5610 66.48 101929 02/21/03 057096 MINER'S ACE HARDWARE GRIPPER CLIPS 612.4610.5603 2.46 101929 02/21/03 057096 MINER'S ACE HARDWARE 9V BATTERIES 640.4712.5255 12.42 101929 02/21/03 057096 MINER'S ACE HARDWARE LIGHT BULBS/MISC.SPLYS 010.4213.5604 32.65 300.49 101930 02/21/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 173.70 101930 02/21/03 057252 MISSION UNIFO~ SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 130.35 101930 02/21/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 102.20 101930 02/21/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 29.50 101930 02/21/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 156.77 101930 02/21/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 71.79 101930 02/21/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 11.40 101930 02/21/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 5.10 101930 02/21/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 35.60 101930 02/21/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 33.88 750.29 101931 02/21/03 102730 NEXTEL COMMUNICATIONS CELL PHONE/BLDG. FIRE 010.4211.5403 106.53 101931 02/21/03 102730 NEXTEL COMMUNICATIONS CELL PHONE/BLDG. FIRE 010.4212.5403 35.51 142.04 101932 02/21/03 061814 NOBLE SAW, INC. REPR. HONDA PUSH MOWER 010.4420.5603 76.59 101932 02/21/03 061814 NOBLE SAW, INC. AIR FILTER 220.4303.5603 130.90 101932 02/21/03 061814 NOBLE SAW, INC. SPARK PLUGS/CHAIN 010.4420.5603 92.75 101932 02/21/03 061814 NOBLE SAW, INC. REPR.CONCRETE CUTTER 010.4420.5603 71.77 101932 02/21/03 061814 NOBLE SAW, INC. AIR FILTERS/AIR CLEANERS 220.4303.5603 170.04 101932 02/21/03 061814 NOBLE SAW, INC. REPR.CUT OFF SAW 640.4712.5603 208.87 750.92 101933 02/21/03 102044 NOSSAMAN,GUTHNER,KNOX & PROF.SVCS-S.M.VALLEY WATER 640.4710.5575 4,634.63 101933 02/21/03 102044 NOSSAMAN,GUTHNER,KNOX & WATER SVC.AGREE.MOBILE HOME 010.4003.5319 1,890.00 6,524.63 101934 02/21/03 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 25.18 101934 02/21/03 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 79.84 105.02 101935 02/21/03 062322 ONE HOUR PHOTO PLUS FILM/PRINTING/DEV 220.4303.5255 32.04 32.04 101936 02/21/03 062712 ORCHARD SUPPLY HARDWARE SIGNS 640.4712.5604 29.38 29.38 101937 02/21/03 102995 PACIFIC BELL/WORLDCOM PHONE 021-2713 010.4145.5403 288.80 101937 02/21/03 102995 PACIFIC BELL/WORLDCOM PHONE 267-8633 010.4145.5403 95.69 384.49 101938 02/21/03 064038 PACIFIC COAST SEED, INC. TURFGRASS SEED 010.4430.5605 740.03 740.03 101939 02/21/03 102912 PAPICH CONSTRUCTION RODEO DRIVE TRAFFIC CALMING 350.5639.7001 19,949.45 19,949.45 101940 02/21/03 103443 KEN PINEO REF.L/SCAPE BOND-763 TRAFFIC W 010.0000.2210 1,200.00 1,200.00 101941 02/21/03 102673 PULITZER NOTICE-134988 010.4130.5301 60.00 - -- ~. -.J VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 02/19/03 14 :31 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101941 02/21/03 102673 PULITZER LEGAL #134989 OlO.4l30.5301. 48.00 101941 02/21/03 102673 PULIT~R LEGAL It 135055 010.0000.2550 51.00 101941 02/21/03 102673 PULITZER WATER FLUSHING AD-136595 640.4710.5303 952.00 1,111.00 101942 02/21/03 072638 S & L SAFETY PRODUCTS SHOP TOWELS 010.4213.5604 150.04 150.04 101943 02/21/03 101136 S.C.A.C.E.O. MEMBER-CROCKETT/CERT 010.4130.5503 50.00 101943 02/21/03 101136 S.C.A.C.E.O. MEMBER-CROCKETT/CERT 010.4130.5501 60.00 110.00 101944 02/21/03 100192 SAN LUIS MAILING SVC JAN UTILITY BILLS MAILED 640.4710.5201 1,121.27 1,121.27 101945 02/21/03 015660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36 192.36 101946 02/21/03 074100 SLO CNTY AUDITOR-CONTRO ERAF CONTRIBtrrIQN TD CNTY 284.4103.5509 3,606.00 3,606.00 101947 02/21/03 074802 SLO CNTY DEFT. OF PLAN/B REG. FE)::-S. ADAMS 010.4101.5501 35.00 35.00 101948 02/21/03 102200 SOFTCHOICE COPR. 2000 SERVER LICENSES 010.4120.5597 326.55 101948 02/21/03 102200 SOFTCHOICE COPR. PROF. LICENSE 010.4120.5597 1,705.80 2,032.35 10H'49 02/21/\)3 080886 SOUTHERN AUTO SUPPLY DELO 010.4211.5608 12.03 101949 02/21/03 080886 SOUTHERN AUTO SUPPLY CHO & FREIGHT 010.4211.5601 10.53 101949 02/21/03 080886 SOUTHERN AUTO SUPPLY SWITCH 010.4211. 5601 25.32 101949 02/21/03 080886 SOUTHERN AUTO SUPPLY SWITCH 010.4211.5601 15.94 101949 02/21/03 080886 SOUTHERN AUTO SUPPLY SHIPPING 010.4211.5601 4.00 101949 02/21/03 080886 SOUTHERN AUTO SUPPLY OXY SENS/HEADLIGHT 010.421l.5603 32.68 101949 02/21/03 080886 SO'CITHERN AUTO SUPPLY DOME LAMP/LENS 010.4211.5601 28.76 10194.9 02/21/03 080886 SOUTHERN AUTO SUPPLY COOLANT CAP 010.4211.5601 16.21 101949 02/21/03 080886 SOUTHERN AUTO SUPPLY WEATHER COOL 010.4211.5601 37.19 101949 02/21/03 080886 SOUTHERN AUTO SUPPLY TOGGLE SWITCH 612.4610.5603 6.49 101949 02/21/03 080886 SOUTHERN AUTO SUPPLY SWITCH 612.4610.5603 20.0~ 101949 02/21/03 080886 SOUTHERN AUTO SUPPLY CR:FLOOR MATS 010.4301. 6301 25.73- 183.43 101950 02/21/03 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 372.50 II ., 101950 02/21/03 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 81.25 453.7$ f; [i 101951 02/21/03 1.00758 DON SPAGNOLO LOCC-SPAGNOLO 010.4301.550l 190.00 190.00 i' 101952 02/21/03 100447 SPECIAL ASPHALT PDTS CRACK SEALANT 220.4303.5613 4,922.78 4,922.78 II II i1 101953 02/21/03 081938 SRECO-FLEXIBLE,INC. JET NOZZLE 612.4610.6201 176.99 176.99 I, II " " , 101954 02/21/03 103440 THOMAS STANTON WATER DEPOSIT-438 MERCEDES 640.0000.2302 180.00 101954 02/21/03 103440 THOMAS STANTON CLOSING BILL-438 MERCEDES 640.0000.4751 66.95- 113.05 H 101955 02/21/03 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 41. 99- 101955 02/21/03 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 194.92 101955 02/21/03 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 54.69 101955 02/21/03 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 4.94 101955 02/21/03 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 19.71 232.27 ---------- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 02/~9/03 14:31 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101956 02/21/03 082134 STATEWIDE SAFETY !it SIGN SIGNS 220.4303,5613 77.70 101956 02/21/03 082134 STATEWIDE SAFETY & SIGN SIGNS 220.4303.5613 98.99 176.69 101957 02/21/03 082836 STREATOR PIPE &. SUPPLY NIPPLES 640.4712.5610 2.34 2.34 101958 02/21/03 102718 ROB STRONG CNTYWIDE APN MAPS ON CD 010.4130,5318 250.00 250.00 101959 02/21/03 083382 SUPERIOR QUAUITY COPIER TONER-FAX MACHINE 010.4101.5201 156.59 156.59 101960 02/21/03 084804 TEXAS REFINERY CORP. OIL 010.4211. 5608 86.67 101960 02/21/03 084804 TEXAS REFINERY CORP. CONCRETE MAGI - PATCH 220.4303.5613 504.50 591.17 101961 02/21/03 084900 THOMA ELECTRIC CO. TROUBLESHOT LIGHT POLE 010.4213.5303 165.00 165.00 101962 02/21/03 102344 THE TRIBUNE LEGAL # 5780118 010.0000.2550 131.72 131. 72 101963 02/21/03 086346 TROESH READY MIX ASPHALT/CLASS #2 BASE 220.4303,5307 172.93 101963 02/21/03 086346 TROESH READY MIX ASPHALT/CLASS #2 BASE 220.4303.5613 344.12 101963 02/21/03 086346 TROESH READY MIX CONCRETE 220.4303.5613 336.79 101963 02/21/03 086346 TROESH READY MIX CONCRETE 220.4303.5613 407.55 1,261.39 101964 02/21/03 088062 UNION ASPHALT INC PLASTER SAND 010.4420.5605 400.01 101964 02/21/03 088062 UNION ASPHALT INC PLASTER SAND 010.4420.5605 243.79 643.80 101965 02/21/03 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103,5403 37.34 101965 02/21/03 102001 VERIZON WIRELESS CELL PHONE-ST/PW INS/ENG 220.4303.5403 38.53 101965 02/21/03 102007 VERIZON WIRELESS CELL PHONE-ST/PW INS/ENG 010.4301.5403 38.53 101965 02/21/03 102007 VERIZON WIRELESS CELL PHONB-ST/PW INS/ENG 010.4301.5403 38.52 101965 02/21/03 102007 VERIZON WIRELESS CELL PHONE-WATER/SHP/PW DIR 612.4610.5403 38.08 101965 02/21/03 102007 VERIZON WIRELESS CELL PHONE-WATER/SHP/PW DIR 010.4301.5403 38.08 101965 02/21/03 102007 VERIZON WIRELESS CELL PHONE-WATER!SHP/PW DIR 010.4305.5403 38.08 267.16 101966 02/21/03 089700 VILLAGE ART COUNCIL PIC IN PLAQUE 010.4101.5201 15.00 101966 02/21/03 089700 VILLAGE ART FRAME/PROCLAMATION 010.4001.5201 109.65 124.65 101967 02/21/03 090480 WAYNE'S TIRE SERVICE PW 44 612.4610.5601 23.61 23.61 101968 02/21/03 090948 WEST COVINA WHOLESALE N JAPANESE MAPLE TREES 010.4420.5605 214 .50 214.50 101969 02/21/03 100431 WILLARD PAPER CO EMVELOPES/PAPER/NCR DI0.41D2.5255 757.20 101969 02/21/03 100431 WILLARD PAPER 00 PAPER 010.4102.5255 326_04 101969 02/21/03 100431 WILLARD PAPER CO PAPER 010.4102.5255 614.15 1,697.39 101970 02/21/03 092586 LEE WILSON ELECTRIC COM MISC. SIGNAL REPAIRS 010.4304.5303 2,629.73 101970 02/21/03 092586 LEE WILSON ELECTRIC COM NEW LED'S-EL CAMINO REAL/BRISC 010.4304.5303 7,563.00 10,192.73 TOTAL CHECKS 265,236.93 VOUCHRE2 CITY OF ARROYO GRANDE PAGE , 02/19/03 14 :31 VOUCHER/CHECK REGISTER FOR PERIOD 08 FUND TITLE AMOUNT 010 GENERAL FUND 51,571.42 217 LANDSCAPE MAINTENANCE DISTRICT 187.5Q 220 STREETS FUND 8,644.62 225 TRANSPORTATION FUND 1,1'1"1.75 2'4 REDEVELOPMENT AGENCY FUND 3,643.34 350 CAPITAL IMPROVEMENT FUND 182,637.24 612 SEWER FUND 2,090.08 640 WATER FUND 15,284.98 TOTAL 265,236.93 ~! Ii I' Ii )i Ii " H !j ~.._..- ~-- ATTACHlIENT ; 3 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 01131103 - 02113103 02121103 FUND 010 269,413.94 Salaries Full time 177,618.03 FUND 220 14,127.87 Salaries Part-Time - PPT 15,421.46 FUND 284 4,762.12 Salaries Part-Time - TPT 7,247.85 FUND 612 4,735.96 Salaries OverTime 11,965.96 FUND 640 10,392.81 Salaries Standby 375.75 303,432.70 Holiday Pay 5,619.37 Sick Pay 3,400.17 Annual Leave By Back - Vacation Buyback - Sick Leave Buyback - Vacation Pay 4,570.67 Comp Pay 747.39 Annual Leave Pay 3,977.90 PERS Retirement 19,563.64 Social Security 16,819.95 PARS Retirement 251.89 State Disability Ins. 799.51 Deferred Compensation 725.00 Health Insurance 27,611.81 Dental I nsurance 3,729.63 Vision Insurance 822.70 Life Insurance 638.60 Long Term Disability 866.66 Uniform Allowance - Car Allowance 400.00 Council Expense - Employee Assistance 158.76 Boot Allowance - Motor Pay 100.00 - 303,432.70 ATTACI-I!1ENT 4 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 02/27/03 09:01 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER! CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUN'f 67906 02/21/03 100271 LYNDA SNODGRASS CONF-SNODGRASS 010.4120.5501 160.00 160.00 67907 02/21(03 101947 GOLDEN COASTERS SENIORS REGIS FEE-COSTELLO 010.4101.5501 35.00 35.00 lO1980 02/2a/03 100994 ADMINISTRATIVE FIRE SER REGIS FEE-HAGLUND 010.4211. 5501 20.00 20.00 101981 02/28/03 006006 ARROYO GRANDE FLOWER SH FLOWERS/DAY 010.4201.5504 48.26 48.26 101982 02/28/03 .102917 ASIAN ACCENTS REF. CIS DEP-ASIAN ACCENTS 010.0000.2206 250.00 101982 02/28/03 102917 ASIAN ACCENTS BLDG. SUPER-ASIAN 010.0000.4354 90.00- 160.aD 101983 02/2S/03 103451 JUAN AVILA REF. PARK DEP-AVlLA 010.0000.4354 27.00 27.00 101984 02/28/03 008385 R. BAKER, INC. HOT TAP 350.5907.7002 494.10 494.10 101985 02/28/03 009008 BANKCARD CENTER FLOWERS-KRAFT 010.4421..5201 38.56 101985 02/28/03 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 78.00 101985 02/28/03 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4140.5602 73.96 101985 02/28/03 009008 BANKCARD CENTER SUPPLIES 010.4145.5501 30.70 101985 02(28/03 009008 BANKCARD CENTER eM MEETING SUPPLIES 010.4101.5501 20.36 10H.S5 02/28/03 009008 BANKCARD CENTER EXXON-FUEL.LOCC FERRARA 010.4001.5501 17.77 101985 02/28/03 009008 BANKCARD CENTER ROOM-FERRARA 010.4001.5501 112.47 101985 02/28/03 009008 BANKCARD CENTER AUTO RENTAL-FERRARA 010.4001.5501 170.56 101985 02/28/03 009008 BANKCARD CENTER SUPPLIES-CRAFTS/GAMES. FIRST 010.4425.5255 445.18 101985 02/28/03 009008 BANKCARD CENTER SUPPLIES-SPECIAL EVENTS 010.4424.5252 114.37 101985 02/28/03 009008 BANKCARD CENTER SNACK SUPPLIES 010.4425.5259 235.77 101985 02/28/03 009008 BANKCARD CENTER PRESCHOOL SUPPLIES 010.4423.5254 200.20 101985 02/28/03 009008 BANKCARD CENTER FRAME-AWARD CEREMONY 010.4211.5255 92.60 101985 02/28/03 009008 BANKCARD CENTER ICEO 010.4212.5503 60.00 lOI985 02/28/03 009008 BANKCARD CENTER MAJOR SUPPLIES-SURVIVAL 010.4211.5272 87.61 101985 02/28/03 009008 BANKCARD CENTER CR:BEST BUY 010.4211.5201 64.34- 101985 02/28/03 009008 BANKCARD CENTER FIREHOUSE TREASURE 010.4211.5255 92.00 101985 02/28/03 009008 BANKCARD CENTER BEST WESTERN 010.4211..5501 148.24 101985 02/28/03 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4211.5201 53.61 101985 02/28/03 009008 BANKCARD CENTER MEETING EXPENSE 010.4301.5255 23.81 101985 02/28/03 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 212.00 101985 02/28/03 009008 BANKCARD CENTER EIR REPORTS MAILOUT 010.4130.5201 35.66 101985 02/28/03 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 160.54 101985 02/28/03 009008 BANKCARD CENTER CONF. PC ARNOLD 010.4130.5501 172 .44 101985 02/28/03 009008 BANKCARD CENTER SUBSCRIPT 010.4130.5503 200.00 101985 02/28/03 009008 BANKCARD CENTER COPIES/MAILOUT 010.4130.5318 539.23 101985 02/28/03 009008 BANKCARD CENTER CA REDEV .A$SOC. CONF-AIR FARE 284 .4103.5501 709.00 4,060.30 101986 02/28./03 009554 BARNICK WINDOW COVERING BLIND TILT CONTROL PART 010.4211.5255 16.09 16.09 101987 02/28/03 102985 TREENA BELLO REF.PARK DEPOSIT-BELLO 010.0000.4354 27.00 27.00 1.1 101988 02/28/03 103445 MARCIA BESS REPL.GLASS WINDOW 010.4201. 5303 129.48 129.48 Ii II ,I 101989 02/28/03 013338 BROWNELLS, INC. COLT STOCK BUSHINGS 010.4201.5603 19.26 19.26 I, ,. h ,. -- _._~- - -..----.- . VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 02/27/03 09:01 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK V1!NDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101990 02/28/03 103448 C.A.H.N. HOSTAGE NEGOTIATION- tANNEO O~O. 4201. 5501 200.00 200.00 ~01991 02/28/03 102939 CIP CABRIALES ADT'L REIMB.FTO UPDATE 010.4201.5501 136.18 136.18 101992 02/28/03 10U56 CHARTER COMMUNICATIONS MIS CABLE 010.4140.5303 189.85 189.85 101993 02/28/03 102518 CITY CLERK ABSQC. OF CA. REGIS-CLERKS CONF-WETMORE 010.4002.5501 395.00 395.00 101994 02/28/03 102723 COMMERCIAL MAINTENANCE CARPETS CLEANED-PLAN/PW 010.4213.5303 350.00 350.00 101995 02/28/03 027534 D.G.REPAIR REPL.VALVE/SENSOR/SPARK PLUG 010.4211.5603 430.45 430.45 101996 02/28/03 101369 KIMBERELY DEBLAUW REIMB-EARPIECE-PORT.RADIQ 010.4201. 5606 85.00 85.00 101997 02/28/03 029250 J.B. DEWAR, INC. OIL 010.4211.5608 12B.67 101997 02/28/03 029250 J.B. DEWAR, INC. OIL 010.4211.5608 73.51 202.18 101998 02/28/03 102574 EARTHLINK,INC MONTHLY WEBSITE DIALUP 010.4140.5303 23.95 23.95 101999 02/28/03 100465 EDEN SYSTEMS, INC. DATA CONVERSON 010.4120.5597 750.00 101999 02/28/03 100465 EDEN SYSTEMS, INC. EDEN INSTL.SERVICES 010.4120.5597 1,037.41 101999 02/28/03 100465 EDEN SYSTEMS, INC. INFORUM GOLD TRAINING 010.4120.5597 4,000.00 S, 787.41 102000 02/28/03 103178 EXXONMOBIL FLEET/GECC GASOLINE JAN 010.4201.5608 93.03 93.03 1,,1 r:I ',.\ 102001 02/28/03 103354 GRAND AVENUE SELF STORA RENTAL STORAGE UNIT- 91 010.4130.5201 40.00 40.00 !i !' 102002 02/28/03 066924 GRAND AWARDS- PLAQUE SRA ENGRAVING FOR RAPIOS 010.4211.5255 16.09 16.09 102003 Oa/28/03 1018.S1 GREATAMBRICAN LEASING C PANASONIC COPIER LEASE 010.4130.5303 319.07 319.07 102004 02/28/03 102937 GRIL SCOUT COUNCIL REF.PARK DEPOSIT-GIRL SCOUTS 010,0000.4354 27.00 27.00 102005 02/28/03 103449 GILLIAN HALL REF. PARK DEP-HAlJ.., 010.0000.4354 27.00 27.00 102006 02/28/03 041808 CRAIG HENDRICKS MANAGEMENT COURSE 010.4201. 5501 556.40 556.40 102007 02/28/03 103446 JEFFEREY HENDRICKS BORA AIR FILTER 010.4201.5604 342.64 342.64 102008 02/28/03 043914 JOSEPH IANNEO HOSTAGE NEGOITATION 010.4201,5501 660.16 660.16 102009 02/28/03 044496 INFO. TECHNOLOGY DEPT DAB SVCS 1/1 TO 1/17 WEEK 1/2 QI0.4140.5303 2,348.64 102009 02/28/03 044496 INFO. TECHNOLOGY DEFT DATA COMM SUPPORT-B. DAVIS 010.4140,5303 420.00 2,768.64 102010 02/28/03 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4211.5255 50.29 50.29 102011 02/28/03 103444 DERRICK JUAREZ WATER DEPOSIT-916 CAM6RON CT 640.0000.2302 180.00 102011 02/28/03 103444 DERRICK JUAREZ CLOSING BILL-9I6 CAMERON CT 640,0000.4751 35.63- 102011 02/28/03 103444 DERRICK JUAREZ PREVIOUS BALANCE-916 CAMERON 640.0000.4751 86.28- 58.09 102012 02/28/03 102653 KC'S CLEANING CLEANING SVCS-AGPD 010.4213.6401 375.00 375.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 02/27/03 09:01 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NtJMI3ER AMOUNT AMOUNT 102013 02/28/03 103447 MARKE'l'WARE TECHNOLOGIES PGP DESKTOP WIN 8.0 LIC 010.4202.5607 276.17 276.17 102014 02/28/03 053664 KEVIN MCBRIDE MANAGEMENT COURSE-MCBRIDE 010.4201.5501 691. 00 691. 00 102015 02/28/03 057252 MISSION UNIFORM SERVICE UNIFORMS~MATS/TOWELS 010.4301.5143 16.25 16.25 102016 02/28/03 059124 MUSTANG TR11:E CARE TRIM LANCASTER TREE 220.4303.53-03 112.50 112.50 102017 02/28/03 102382 NOVELL, INC. NETWARE LIC FEE 010.4140.5303 169.46 102017 02/28/03 102382 NOVELL, INC. NETWARE LIC.MAINT FEE.GROUP 010.4140.5303 3,689.40 3,858.86 102018 02/28/03 103450 RACHEL NUNEZ REF. PARK DEP-NUNEZ 010.0000.4354 27.00 27.00 102019 02/28/03 103452 MARGARET O'NEILL, PH.D CRITICAL INCIDENT DEBRIEFING 010.4211.5206 100.00 100.00 102020 02/28/03 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 183.71 102020 02/28/03 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31. 94 102.020 02/28/03 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.46 102020 02/28/03 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31.46 102020 02/28/03 063960 PACIFIC BELL ALARM 841-3960 01,0.4211.5403 31.46 102020 02/28/03 063960 PACIFIC BELL PHONE 271-7480 010.4201.5403 63.89 102020 02/28/03 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 51.10 102020 02/28/03 063960 PACIFIC BELL PHONE 489-9867 010.4201.5403 53.00 478.02 102021 02/28/03 102995 PACIFIC BELL/WORLDCOM T-l LINES MONTHLY SERVICE 010.4140.5303 365.75 102021 02/28/03 102995 PACIFIC BELL/WORLDCOM PHONE 489-2345 010.4145.5403 42.77 102021 02/28/03 102995 PACIFIC BELL/WORLDCOM ALARM 473-1935 640.4710.5403 28.62 102021 02/28/03 102995 PACIFIC BELL/WORLDCOM ALARM 473-2041 010.4145.5403 14.17 102021 02/28/03 102995 PACIFIC BELL/WORLDCOM PHONE 5400 010.4145.5403 1,631.24 2,082.55 102022 02/28/0J 054194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 27.38 102022 02/28/03 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 22.73 102022 02/28/03 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 21.13 71.24 102023 02/28/03 068562 PRYOR INDUSTRIES,INC. COOR 010.4213..5604 90.53 90.53 102024 02/28/03 070084 REG.HAZ.MAT.RESPONSE TE HAZ-MAT FY 2002/03-CITY OF A G 010.4211.5325 1,000.00 1,000.00 102025 02/28/03 102706 RESERVE ACCOUNT RESV.ACCT#21328976 010.4201.5201 1i200.00 1,200.00 102026 02/28/03 102975 RINCON CONSULTANTS, INC. TM 01-001 SUBSEQUENT EIR 010.0000.2475 13,079.69 102026 02/28/03 102975 RINCON CONSULTANTS, INC. CITY ADMIN. REVENUE 010.0000.4518 1,961.95- 102026 02/28/03 102975 RINCON CONSULTANTS,INC. DEVELOPER OEPOSIT ACCT 010.0000.2475 1,961.95 13,079.69 102027 02/28/03 100935 SANTA MARIA FIRE DEPT REGIS FEE-POLKOW 010.4211.5501 100.00 100.00 102028 02/28/03 101556 DIANE SHEELEY ANNUAL CRA MTG- SHEELEY 284.4103.5501 120.00 120.00 102029 02/28/03 074802 S10 CNTY DEPT. OF PLAN/B REGIS FEE-FERRARA 010.4001.5501 35.00 35.00 102030 02/28/03 101943 S10 CNTY VISITORS & ANNUAL FUNDING-SEMI ANNUAL 284.4103.5303 3,250.00 3,250.00 -----, VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 02/27/03 09:01 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NJ\ME DESCRIPTION NUMBER AMOUNT AMOUNT 102031 02/28/03 080964 SOtITHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.86 102031 02/28/03 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 140.82 102031 02/28/03 080964 SOtITHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 264.22 102031 02/28/03 080964 SOtITHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 190.08 102031 02/28/03 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 81.21 102031 02/28/03 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 42.27 102031 02/28/03 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 49.36 102031 02/28/03 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 28.76 806.58 102032 02/28/03 102785 TEMPLETON UNIFORMS UNIFORM-MIKE SMILEY 010.4201. 5255 974.08 974.08 102033 02/28/03 088218 UNITED STATES POSTMASTE PERMIT BULK MAILING FEE #37 010.4145.5201 150.00 150.00 102034 02/28/03 088296 UNITED STATES POSTMASTE POSTAGE BY PHONE 28153229 010.4145.5201 3,000.00 3,000.00 102035 02/28/03 103319 CARRIE VAN BEVEREN REIMB.SNACK SUPPLIES 010.4425.5259 15.81 15.81 102036 02/28/03 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 64.03 102036 02/28/03 102007 VERIZON WIRELESS CELL PHONE-PKS DIR 010.4421.5602 52.25 102036 02/28/03 102007 VERIZON WIRELESS CELL PHONE PK SUPER 010.4421.5602 15.36 131. 64 102037 02/28/03 101866 VERIZON WIRELESS MESSAG MIS PAGER 1/15-2/14 010.4140.5303 8.81 8.81 102038 02/28/03 102486 WATERBOYS PLUMBING CLEAR URINAL-CITY HALL 010.4213 . 5303 85.00 85.00 TOTAL CHECKS 50,090.65 , ------ J VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 02/27/03 09:01 VOUCHER/CHECK REGISTER FOR PERIOD 08 FUND TITLE !\MOUNT 010 GENERAL FUND 45,255.42 220 STREETS FUND 143.96 284 REDEVELOPMENT AGENCY FUND 4,079.00 350 CAPITAL IMPROVEMENT FUND 494.10 640 WATER FUND 118.17 TOTAL 50,090.65 I ._.~--~- -~-_._--- j ATTACH.t.iEHT 5 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 02/28/03 14:07 VOUCHER/CHECK REGISTER FOR PERIOD 08 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 67908 02/27/03 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 1,671.27 67908 02/27/03 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 358.58 67908 02/27/03 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 3,193.00 67908 02/27/03 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 1,493.84 67908 02/27/03 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 5,580.34 67908 02/27/03 064194 PACIFIC GAS & ELECTRIC ELECTRIC 217.4460.5355 7.18 12,304.21 67909 02/28/03 074178 SLO CNTY CLERK-RECORDER NOTICE OF DETERMINATION 010.4002.5201 25.00 25.00 TOTAL CHECKS 12,329.21 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 02/26/03 14:07 VOUCHER/CHECK REGISTER FOR PERIOD 08 FUND TITLE AMOUNT 010 GENERAL FUND 7,276.61 217 LANDSCAPE MAINTENANCE DISTRICT 7.18 612 SEWER FUND 1, ~93. 84 640 WATER FUND 3,551.58 TOTAL 12,329.21 -- a.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~ BY: JANET M. HUWALDT, ACCOUNTING SUPERVISORqt SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: MARCH 11, 2003 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of February 28, 2003, as required by Government Code Section 53646 (b). --"'---""- ------- ---_...._~ CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT As 01 '-',ltNy 28, 2008 March 11, 2003 This report presents the City's investments as of February 28, 2003. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of interest. As of February 28, 2003, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of investments based on book values as of February 28, 2003 compared with the prior month and the prior year. ; I' Ii [i Ii 11 Date: February 2003 January 2003 February 2002 Amount: $14,000,000 14,000,000 10,850,000 Interest Rate: 2.03% 2.11% 3.01% -- 8.c. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~ SUBJECT: COST ALLOCATION PLAN UPDATE DATE: MARCH 11, 2003 RECOMMENDATION: It is recommended the City Council adopt the Fiscal Year 2003-04 Cost Allocation Plan. FUNDING: The Fiscal Year 2003-04 Cost Allocation Plan will provide resources to the General Fund in the amount of approximately $395,800 from other funds such as Water, Sewer, Streets, Redevelopment Agency, and other non-general funds. These reimbursements will be shown as budgeted cost aUocation transfers~ in the other funds and as budget reductions in General Fund expenses (cost allocation transfers-in). The 2002-03 Fiscal Year Annual Budget (current FY) reported cost allocation revenue to the General Fund of $291,850. DISCUSSION: A Cost Allocation Plan is a method of recovering the cost of General Fund services provided to other funds. In March of 1996 the first Cost Allocation Plan was adopted by the City Council. This was the first time that City costs were identified and divided between direct and indirect costs. Direct costs are expenses incurred in providing a specific cost objective, such as street maintenance, police protection, landscape maintenance, and water service. Indirect costs are expenses not readily identifiable with a particular operating program, but rather are incurred for a joint purpose which benefits more than one fund/department. Common examples of indirect costs are accounting, purchasing, personnel, building maintenance, and utilities. Though indirect costs are not readily identifiable with direct operating programs, they can be allocated based on rational, logical methodology. The Cost Allocation Plan is a method of allocating indirect costs, provided by the General Fund, based on the proportionate share of benefits received. Different indirect costs have different methods of allocation. For instance, payroll costs are allocated on the number of full time positions and building maintenance costs are allocated on the number of departmental square feet in City buildings. CITY COUNCIL COST ALLOCATION PLAN MARCH 11, 2003 PAGE 2 The Cost Allocation Plan is based on the current year's Annual Budget. 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Ii ~ (J .., ~ !i 0 ~ 0 ~ !!: -en 1'. n r! >-i !!. ~ " ~ .. ~ 0 z g <:"")>0 5' " -" ~O f; ::r.:;S' or ". '" nW=-, 5'::'J~ a. f. ~.g :i ~~~ ." I or " ~~= .. S!- f tp l"1Q ~ ~ I (")0 - 5!~~ ~tp '? ~~ 0- 0> ." g(J~ ~ ~~ ~. ~ -.> OO~VI tv ... '" - - '" 00 ::j~ 8- f' ~ ~ II W . , , . Vt100O V. .v-ao.e , , ~. f 8 8 88 8 888 8 ~ tp 5. ~ ~ ~t!1 !; .. ~ '" N 0"" j 0 oS 8 0000 -0......- 00 ~o~?'~~ oo~o ."tt1 0 ~ . . ...... 6~ w ~~~~ 0080;'" ;.., 8' . "'~\A ~~~~ '" ... J'" .;-:- '" N"'-'> N .... ..,)..,) .... , , . -I-~ .", I 'N"ON I "00 , I~'a N '" \AN -.> \A-'>- 00 \A - \A'" vo "'-... - \A Z ---.--- ~._- B.d. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 9. SUBJECT: ANNUAL REVIEW OF CITY INVESTMENT POLICY DATE: MARCH 11, 2003 RECOMMENDATION: It is recommended the City Council approve without changes the City of Arroyo Grande Investment Policy. FUNDING: , There is no funding involved with this policy review. I I DISCUSSION: I Attached is the City's recommended Investment Policy, which was last reviewed by the City Council on March 26, 2002. State law requires the treasurer or chief fiscal officer of local governments to annually submit a statement of investment policy to their goveming body. In compliance with that State law, the City's Investment Policy is presented for City Council review. The City's Investment Policy authorizes only the more conservative investments, requires monthly investment reports to City Council, and requires that the due diligence of a "prudent person" be followed in the investment of City funds. Outside of modifications to dates, the Investment Policy, presented at this time, is the same policy that was approved March 26, 2002. ALTERNATIVES: The following alternatives are provided for City Council consideration: - Approve the Investment Policy; , Reject the Investment Policy; i - - Modify Investment Policy and approve; - Provide direction to staff. I i i J CITY OF ARROYO GRANDE INVESTMENT POLICY MARCH 11, 2003 Prepared by the Financial Services Department I I i -- -~._------- .----- J TABLE OF CONTENTS Page - ---- Investment Policy......... .................... .................. ........................ .............................. ......... ......... 1 Investment Objective ................................ ............ ......................................, ....... .............. .......... 1 Prudence Standard ......................................................................................:.............................. 1 Areas of Investment Policy: I. Authorities, Control, and Care.................................................................................2 n. Portfolio Diversification Eligible Financial Institutions........... ........... ........:................................ ............. 2 Code Authorized Instruments and Portfolio Limitations ...............................3 City Placement Practice .....................................................................................4 m. Cash Management and Maturities..........,................................................................5 Investment Reporting, Policy Review and Effective Policy Term............................................ 5 ---- -- CITY OF ARROYO GRANDE STATEMENT OF INVESTMENT POLICY March 11, 2003 ----- Investment Policv It is the policy of the City to invest public funds in a manner that will provide maximum security, adequate liquidity, and sufficient yield, while confonning to all statutes governing the investment of public funds. Investment Obiective The investment objective of the City of Arroyo Grande is to optimize the following goals: . Security e Liquidity . Yield Security of principal is the foremost objective of the City. Security means preserving the safety of City monies, via credit-worthiness study of various depositories, brokers, and issuers; insurance and collateral protection; and diversification of the portfolio. Liquidity means availability of money when needed. Liquidity of the investments guarantees the City's ability to meet operating requirements. Yield means the rate and amount of interest earned. Optimization means striving to achieve a balance between all three objective goals. Should a demand be perceived to prioritize the three goals, they are listed in preferred order. Prudence Standard The standard of prudence to be used by the Financial Services Director/designee shall be the "prudent person rule" and shall be applied in the context of managing City investments. Persons acting in accordance with written procedures and exercising due diligence shall be relieved of personal responsibility for a individual investment loss, provided that deviations are reported in a timely fashion, and appropriate action is taken to control adverse developments. 1 Areas of Investment Policv Authorities. Control and Care: I. The City currently invests only in the State Local Area InvestnleiifFund. City Manager approval shall be required prior to any other allowable investment vehicle being utilized. 2. The Director of Financial Services has been authorized. via Resolutions #2260 and #2261, to establish deposit and investment agreements and undertake deposit/investment transactions on behalf of the City of Arroyo Grande. The Director of Financial Services may delegate to another official the individual placement of monies in deposit/investment transactions, but must review and approve each one. 3. The Financial Services Department is responsible for implementing this policy, and maintaining a system of internal control designed to prevent employee error or imprudent actions, misrepresentation by parties to an investment agreement, fraud, or unexpected changes in the financial market place. 4. State of Califomia Government Code Sections 53600 et seq. 53683 and 16429.1 regulate the deposit/investment activities of general law cities. See Sec. 53635 and 16429.1. Based upon the relatively small size of the City's portfolio, the City does not utilize a professional investment manager. Rather, Arroyo Grande's investment program is simply a part of the City's financial management activity. 5. The Director of Financial Services (and any delegate) shall use good judgement and care. as a "prudent person" would, when entering contracts for deposits and investments, and when placing individual investment transactions. Such care is that which would be exercised by a person conceming hislher own affairs; not for speculation, but for safe investment and earned interest. Some level of risk is present in any investment transaction, however. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversification of the investment portfolio by institution and by investment instruments will be used as much as is practical and prudent. Portfolio Diversification: I. Eligible Financial Institutions: Government Code Section 53635 distinguishes between "deposits" and "investments". It provides that "as far as possible" City monies shall be "deposited" in State or National banks, or State or Federal savings and loan associations; or may be "invested" in specified instruments. Thus, eligible financial institutions would include: II ,j 2 A. Banks plus savings and loans, primarily for active demand deposits (checking accounts and passbook savings) and inactive deposits (non-negotiable Time Certificates), also for investment instruments. See Government Code Sec. 53638 for maximum deposit limitations for banks and savings and loans, involving bank paid up capital and saving and loan net worth. .~ ----~ B. Brokers and issuers, for various investment instruments listed below. 2. Code Authorized Instruments and Portfolio Limitations: A. Instruments and Portfolio Limitations are authorized as provided in Government Code Section 53635 and 16429.1, as follows: 1) Bonds issued by the City of Arroyo Grande. No limit. 2) U.S. Treasury Notes, bonds, bills, or other certificates of indebtedness. No limit. 3) California State registered notes, bonds, or warrants. No limit. 4) Other local agencies within California, bonds, notes, warrants, or other indebtedness. No lirnit. 5) Bank issued obligations for Federal agencies as the Government National Mortgage Association (GNMA'S), the Federal National Mortgage Association (FNMA'S), and the Small Business Administration (SBA notes), etc. No limit. 6) Bankers acceptances (bills of exchange or time drafts) drawn on and accepted by a commercial bank, and which are eligible for purchase by the Federal Reserve System. These are limited to 30 percent of the City's surplus funds, and limited to 270-day maximum maturities. 7) Commercial paper of "prime" quality, as rated by Moody's Investor Service or Standard and Poor's Corporation. These are limited to 15 percent of the City's portfolio, and limited to l80-day maximum maturities, plus some other qualifications. 8) Negotiable Certificates of Deposit, issued by either a National or State bank or savings and loan. These are limited to 30 percent of the City's available reserves. .:! ::1 ::1 1': , 3 9) Repurchase agreements or reverse repurchase agreements, whereby the seller of securities will repurchase them on a specified date and for a specified amount. 10) Local Agency Investment Fund, State of California, per Govemment Code Sec. 16429.1. Pooled munies<>fvarious agencies within California. Limit of $20,000,000 account balance. City Placement Practice: 1. The following financial institutions will be used by the City of Arroyo Grande, for non- negotiable Time Certificates of Deposit: a) Commercial banks having offices in Santa Barbara and San Luis Obispo Counties. especially in the Five Cities area. b) Savings and loans maintaining offices in San Luis Obispo County, especially in the Five Cities area. 2. The State of California Local Agency InveStment Fund (L.A.I.F.) will be utilized, to pool CUITellt surplus City monies for demand deposit earnings. 3. For other investment instruments, three institutions may be selected from a list of qualified primary dealers in government securities, which maintain offices in the State of . California. 4. Prior to establishing a contract for deposit of monies per Sec. 53649, or placing an individual investment, the credit-worthiness of each financial institution will be determined. As a minimum, the ratio of net worth (equity) to total assets shall be 3.0"10 or more. 5. No more than 30% of the City's available surplus shall be placed with anyone financial institution (excluding the State L.A.I.F. and government agency issues). 6. No more than 50% of the City's available surplus shall be placed with savings and loan institutions. 7. The City, as authorized in Government Code Sections 53635 and 16429.1, may use all deposit and investment instruments; except repurchase and reverse repurchase agreements ~ shall not be used. However, non-negotiable time certificates with commercial banks \ and savings and loans, plus deposits in the State Local Agency Investment Fund, will be t~ the primary instruments used by the City, along with possible U.S. Treasury bills and :.;1 Ij bankers acceptances. '1 11 ,i " " Ii !! 4 ----.._---- ------ 8. Collateral security on Certificates of Deposit will be provide in according to Government Code Sections 53651and 53653 by the commercial banks and savings and loans, at 110% when government securities are used, or at 150% when promissory notes secured by 1st mortgages or 1 st trust deeds on improved residential real property located in Califomia are used. ----~ 9. Individual placements of deposits and investments will be made based upon highest rate quotes, in most instances. 10. Within the context of any portfolio limitations and quoted rates, deposits shall be distributed between institutions as evenly as practical or possible. Cash Manal!ement and Maturities: 1. A maximum investment of all City monies, not needed to meet current cash flow needs. will be maintained as closely as practical. A sufficient compensating balance will also be provided, regarding the City's banking service agreement. 2. All monetary resources will be pooled for investment pwposes, to maximize interest earnings, which will be periodically allocated to the various funds of the City based upon average cash balances at month ends. No interest will be credited to individual accounts within the various funds. 3. Time deposits and investments will be held to maturity, unless it is absolutely necessary to . withdraw a depositor sell an investment early due to an unexpected liability. 4. Maturities of deposits and investments will be scheduled in such a manner as to provide a steady stream (weekly) of available cash to meet a cash flow need. The Califomia State Local Agency Investment Fund deposits of the City of Arroyo Grande are available on a sarne-<iay/next -day telephone call basis. Investment Reoortinl!. Policv Review and I Effective Policv Term " j [) :~i Government Code Section 53646 requires a report of earned interest be prepared following each ~j fl calendar quarter. On a sunset basis, the text was amended to be operative in its revised fonn until ~ January 1, 1991 (through 12-31-90). At that time, the revised text is repealed unless re-enacted or extended. The amended, temporary text requires the Director of Financial Semces to submit annually to the II City Council a statement of investment policy. In addition, the temporary text requires the Director of i! I' II Financial Services to submit to the City Council a monthly report, providing the following " I; infonnation: " 1: 1. Type of investment. I 5 2. Financial institution (bank, savings and loan, broker, etc). 3. Date of maturity. 4. Principal amount. 5. Rateof.in1erest. 6. Current market value for all securities having a maturity of more than 12 months. 7. Detail of investments in repurchase and reverse repurchase agreements. 8. Relationship of the monthly report to the annual statement of investment policy. The City of Arroyo Grande shall review and present to the City Council, pursuant to the temporary text of Government Code Section 53646: 1. The current investment policy with technical updates each year. This policy generally will remain in force unchanged, unless significant requirements arise necessitating change. 2. Monthly reports of investments held on the last clay of each month. The City's independent certified public accountant shall review and make recommendations, when appropriate, regarding the City of Arroyo Grande's investment policy. r,! Ii I , i 6 . 8.e. MINUTES REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY TUESDAY, FEBRUARY 11, 2003 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: Council Members Runels, Lubin, Costello, Mayor Pro Tem Dickens, and Mayor Ferrara were present. RDA: Board Members Runels, Lubin, Costello, Vice Chair Dickens, and Chair Ferrara were present. City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services Wetmore, Director of Public Works Spagnolo, Director of Financial Services Snodgrass, and Director of Community Development Strong. 3. FLAG SALUTE Jack Gates, member of Arroyo Grande Lions Club, led the Flag Salute. 4. INVOCATION Pastor Norman Somes, St. Barbabas Episcopal Church, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Proclamation Recognizing Tuesday, February 25, 2003 as Spay Day USA. Mayor Ferrara presented a proclamation recognizing Tuesday, February 25, 2003 as Spay Day USA. Cheryl Penkal accepted the proclamation. 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read in Title Only Mayor Pro Tem Dickens moved, Council Member Costello seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS The following members of the public addressed the Council: Connie Dunbar, Arroyo Grande, regarding issues of nuclear waste; Dane Phillips, representing Daystar Industries. CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 2 8. CONSENT AGENDA Mayor Ferrara pulled Item 8.L and acknowledged that an amended Resolution had been submitted to Council for approval. I Council Member Lubin requested items 8.c. and 8.f. be pulled. I I i Mayor Pro Tem Dickens moved, and Council Member Costello seconded the motion I to approve Consent Agenda Items 8.a. through 8.j., with the exception of Items 8.c., I 8.f., and 8.L, with the recommended courses of action: 8.a. Cash Disbursement Ratification. Action: Approved the listing of cash disbursements for the period January 16, 2003 through January 31, 2003. 8.b. Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of January 31,2003. 8.d. Consideration of a Program Supplement Agreement with Caltrans for the Branch Mill Road Rehabilitation Capital Improvement Project. Action: 1) Adopted Resolution No. 3651 authorizing the Mayor to execute Program Supplement Agreement No. 894 with Caltrans; and 2) Directed the Director of Administrative Services to submit the executed Program Supplement Agreement No. 894 and authorizing Resolution to Caltrans. 8.e. Consideration of Progress Payment No.1 for the Scenic Creekside Walk, Phase III Project - PW 2002-02. Action: Authorized Progress Payment No. 1 in the amount of $20,925.45 to Maino Construction Company, Inc. for the Scenic Creekside Walk Project. 8.g. Consideration of Progress Payment No. 1 for the Rodeo Drive Traffic Calming Project, PW 2002-07. Action: Authorized Progress Payment NO.1 in the amount of $19,949.45 to Papich Construction Company, Inc. for the Rodeo Drive Traffic Calming Project. S.h. Consideration of Progress., Payment No. 1 for the Spruce and Cedar Streets Sidewalk Project, PW 2002-05. Action: Authorized Progress Payment No. 1 in the amount of $6,193.13 to Maino Construction Company, Inc. for the Spruce and Cedar Streets Sidewalk Project. S.j. Consideration of Consultant Services Agreements. Action: 1) Approved Agreement with Ray Heatherington for Housing Element Update professional services; 2) Approved amended agreements with EDA for engineering and landscape design services regarding Poplar Ponding Basin Expansion project; and 3) Approved Agreement with landscape architect Debbie Black for professional design services related to E. Grand Avenue and E. Branch Street (Village) enhancement projects. CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 3 On the following roll-call vote, to wit: AYES: Dickens, Costello, Runels, Lubin, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. I 8.c. Consideration of Resolution Establishing Voluntary Payroll Deduction Program for Action for Better Cities (ABC). Recommended Action: Adopt Resolution approving establishing a voluntary payroll deduction program for Action for Better Cities (ABC). In response to questions from Council Member Lubin, staff explained that ABC was a I Political Action Committee (PAC), and employees have the ability to donate to ABC , directly rather than through payroll deduction. Council Member Lubin expressed I concerns that a memo regarding participation in the program would cause pressure on the employee to contribute. He also expressed concerns regarding employee payroll privacy issues. Mayor Ferrara opened the item for public comment, and upon hearing none, brought the issue back to Council for consideration. Following Council discussion, staff was directed to submit to the City Council for review the draft letter that would be sent out to employees; draft a specific procedure regarding confidentiality and access to names of individuals participating in the program; and annually review the status of the program with the City Council. Mayor Pro Tem Dickens moved, and Council Member Costello seconded the motion to approve Item 8.c., with the recommended course of action, and on the following roll-call vote, to wit: AYES: Dickens, Costello, Lubin, Runels, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. Council Member Lubin declared a potential conflict of interest on Item 8.f. due to real property ownership near the project. 8.f. Consideration of Progress Payment No. 6 for the Rancho Grande Park Project, PW 2002-03. Recommended Action: Authorize Progress Payment NO.6 in the amount of $111,686.35 to Herrera Engineering, Inc. for the Rancho Grande Park project. ,II CITY COUNCil MINUTES FEBRUARY 11, 2003 PAGE 4 Council Member Runels moved, and Mayor Pro Tem Dickens seconded the motion to approve Item 8.1., with the recommended course of action, and on the following roll-call vote, to wit: t AYES: Costello, Dickens, Runels, Ferrara , NOES: None ABSENT: Lubin There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. a.i. Consideration of Authorization to Use City Property and Close City Streets for the Annual Arroyo Grande Strawberry Festival on May 24-25, 2003. Recommended Action: Consider the request from the Arroyo Grande Village Improvement Association and adopt Resolution authorizing the closure of City streets and use of City property for the Annual Arroyo Grande Strawberry Festival. Community Development Director Strong explained that Item J. in the Resolution had been amended to include the use of the Brisco lot from 6:00 p.m. Friday, May 23, 2003 to 6:00 p.m. Sunday, May 25, 2003. Council Member Costello moved, and Council Member Lubin seconded the motion to approve Item 8.L, as amended, and on the following roll-call vote, to wit: AYES: Costello, Lubin, Runels, Dickens, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9. PUBLIC HEARINGS: 9.a. Consideration of Request from South County Sanitary Service for Integrated Solid Waste Collection Rate Increase. City Manager Adams presented the staff report and recommended the Council adopt a Resolution approving the integrated solid waste collection rate increase and convert to a variable rate structure. He introduced Mr. Tom Martin from South County Sanitary Service, who responded to questions from Council regarding distribution of customers using the various size caris; whether the variable rate structure would be consistent with the rate structure methodology; an explanation of " semi-variable versus 100% variable rates; clarification regarding recycling efforts; ! and clarification regarding the franchise fee increase. CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 5 Mayor Ferrara opened the Public Hearing, and upon hearing no comments, closed the Public Hearing. Council Member Costello supported the 7.47% rate increase; however, he did not favor going to a variable rate structure due to the high increase in rates for large f families. I I Council Member Lubin stated the variable rate structure would make people more aware with regard to increasing recycling efforts. He suggested not reducing the 32- gallon can cost and spreading the cost to the larger cans. He supported the variable rate structure with a slight modification in the rates to make the increase more equitable across the board. Council Member Runels supported the proposed rate increase; however he stated I the increase in the variable rate structure was too severe. Mayor Pro Tem Dickens agreed that there were inequities to the increases and was not supportive of the variable rate structure. He supported the proposed overall rate increase. Mayor Ferrara stated that the City needed to remain cognizant of AB939 to maintain a 50% waste diversion rate. He supported the 100% variable rate structure which would encourage more recycling. Council Member Lubin moved to adopt a Resolution approving the integrated solid waste collection rate increase with a 100% variable rate structure, modifying the 32- gallon can rate to $12.64 with the costs of the larger size cans to be adjusted accordingly. Mayor Ferrara seconded the motion, and on the following roll-call vote, to wit: AYES: Lubin, Ferrara NOES: Runels, Costello, Dickens ABSENT: None There being 2 AYES and 3 NOES, the motion failed. Council Member CosteUo moved to approve the 7.47% rate increase, maintain the existing semi-variable rate structure, and adopt a Resolution establishing integrated solid waste collection service rates. Council Member Runels seconded the motion, and on the following roll-call vote, to wit: AYES: Costello, Runels, Dickens NOES: Lubin, Ferrara ABSENT: None There being 3 AYES and 2 NOES, the motion is hereby declared to be passed. CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 6 9.b. Consideration of Participation in Statewide Community Infrastructure Program (SCIP). City Manager Adams presented the staff report and recommended the Council adopt a Resolution approving membership in the California Statewide Communities Development Authority (CSCDA); and 2) Adopt a Resolution authorizing the CSCDA to accept applications from property owners, conduct assessment proceedings and levy assessments against the property of participating owners. He introduced Bob Williams, SCIP administrator, who gave a brief overview of the program. Mayor Ferrara opened the Public Hearing, and upon hearing no comments, closed the Public Hearing. Council Member Lubin stated he was not in favor of the program as it takes development costs and puts it on the homeowner. Council Member Runels stated he was not in favor of the program. Council Member Costello expressed concern about the risks to the City and stated he needed to have a clearer understanding of the program before he could support it. Mayor Pro Tem Dickens agreed with Council Member Lubin and stated there could be some benefits to some projects; however, there were too many unanswered questions. He suggested having the City Attorney review the liability issues, direct staff to address concerns expressed about the program's impact to multi-family and low-income projects, and bring the item back at a future meeting for con.sideration. Mayor Ferrara favored continuing the item to provide time for a legal analysis of the program. Following Council comments, City Manager Adams suggested the program be limited to certain types of projects with criteria that would result in a public benefit. It was suggested that the program could be used as an economic tool for commercial projects. Council Member Costello moved to direct staff to study the legal issues and bring back the SCIP item, limiting the program to commercial projects, for further consideration by the Council. Mayor Pro Tem Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Costello, Dickens, Ferrara NOES: Runels, Lubin ABSENT: None I There being 3 AYES and 2 NOES, the motion is hereby declared to be passed. I CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 7 10. CONTINUED BUSINESS: 10.a. Consideration of Policy/Procedure for Conducting City Council Business. City Manager Adams presented the staff report and recommended the Council adopt a Resolution approving the revised Policy/Procedure for Conducting City Council Business. He further requested direction with regard to the installation of a public speaker timer/light based on comments received at the last Council meeting. Mayor Pro Tem Dickens stated it was not his intention to install a speaker timerllight at the podium. Mayor Ferrara opened the item for public comments. The following members of the public addressed the Council: Colleen Martin, Arroyo Grande, opposed installation of a speaker timer/light. John Keen, Arroyo Grande, supported placing a public comment period at end of the meeting agenda. . Hearing no further public comments, Mayor Ferrara brought the item back to Council . for consideration. Council Member Costello supported the revised policy as presented, and agreed that there was no need for a speaker timer system. Council Member Lubin did not support Item 3. Disturbance of City Council Meetings as amended; did not support the installation of a speaker timer; supported having a public comment period at the end of the meeting;. and supported that public comments not be limited to agenda items. Council Member Runels had no issue with the proposed changes and supported a public comment period at the end of the meeting. Mayor Pro Tem Dickens supported the revised policy as presented, opposed speaker timers/lights, and supported public comment at the end of the meeting. Mayor Ferrara supported the revised policy as presented, opposed speaker h " timers/lights, and supported public comment on any item at the end of the meeting. il ]1 Council Member Costello moved to adopt a Resolution approving the revised :1 !: Policy/Procedwe for Conducting City Council Business, with amendments to the [i 'd Agenda as discussed. Council Member Runels seconded the motion, and on the i:i " following roll-call vote, to wit: i: I i , , CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 8 AYES: Costello, Runels, Dickens, Ferrara NOES: Lubin ABSENT: None There being 4 AYES and 1 NO, the motion is hereby declared to be passed. Mayor Ferrara called a break at 9:14 p.m. The Council reconvened at 9:20 p.m. 11. NEW BUSINESS 11.a. Consideration of Report on Potential Acquisition of State Water. Director of Public Works Spagnolo presented the staff report and introduced Paavo Ogren, San Luis Obispo County Public Works Director, who responded to questions from Council regarding the City's potential use of State water. Mayor Ferrara opened the item for public comment, and upon hearing none, brought the issue back to Council for consideration. Following discussion, there was consensus of the Council to direct staff to work with the County to develop contingency measures for use of State water in an emergency or in case of future needs. 11.b. Consideration of Report on Lucia Mar Unified School District's Plans Regarding the Hidden Oaks Elementary School Site and Harloe Elementary School. City Manager Adams presented the staff report. Mayor Ferrara opened the item for public comment. The following members of the public addressed the Council: Colleen Martin, Arroyo Grande, opposed the closure of Harloe Elementary School. Keith Storton, Arroyo Grande, opposed the closure of Harloe Elementary School and referred to information in the District's Long Range Facilities Master Plan regarding enrollment statistics. Hearing no further public comments, Mayor Ferrara brought the item back to Council ! for consideration. ~.1 A 'I Following Council comments and discussion, the Council concurred that it would not t) " ci support the closure of Harloe Elementary School. Staff was directed to prepare a j~ letter to the Lucia Mar Unified School District urging that closure of Harloe H I' '~ Elementary School no longer be included as an alternative in its funding options, and Ii 'i CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 9 to establish a deadline for a joint meeting of the City Council and Lucia Mar Unified School District Board. 11.c. Consideration of Award of Street Sweeping Contract to California Street Maintenance. Director of Public Works Spagnolo presented the staff report and recommended the Council award a street sweeping contract to California Street Maintenance for three years and authorize the Mayor to execute the contract. Mayor Ferrara opened the item for public comment. The following members of the public addressed the Council: Dane Phillips, representing Daystar Industries, stated he had held the street sweeping contract for the past 15 years and explained that the value of local service should outweigh the small difference between his bid and the low bid from a Los Angeles firm. He spoke of his customer service philosophy and stated he was proud . to have served the communities of Arroyo Grande and Grover Beach. Bob Benard, Arroyo Grande, stated that his first goal as a Daystar employee was to reduce customer complaints in the street maintenance program. He explained that over a four-year period, there has been a 77% reduction in complaints. Hearing no further public comments, Mayor Ferrara brought the item back to Council for consideration. Council Member Lubin asked if the local preference discount was applied to the bid. Director Spagnolo replied that the five percent local preference discount was not applied to contracts for service providers, only for hard-cost items. Council Member Lubin stated that the City needed to look at all the issues when reviewing bids for service, such as longevity, relationships, and trust. He stated he has seen a decrease in complaints on the logs and that the quality of service is good. I He stated he could support not going with the low bid in this case and could support awarding the contract to Daystar Industries. I ~ Council Member Runels stated there was value in having locals do business within I the City and he could support awarding Daystar's bid. , 'I 'I , Council Member Costello stated that philosophically, he supported local service ,j h II providers. He stated that if the City was not required to go with the low bidder, it was ii reasonable to take track record and longevity into consideJation. City Manager " !i Adams stated that there was some flexibility in awarding contracts for professional Ii H t1 services versus construction contracts. CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 10 Mayor Pro Tem Dickens expressed concerns about an unknown commodity and stated that the City could see an increase in complaints over time. He supported awarding a three-year contract to Daystar Industries. I Mayor Ferrara commented on the City's Economic Element policies which support small businesses. He said awarding the contract to Daystar is consistent with the General Plan and supported awarding the contract to Daystar. City Manager Adams reviewed the City's position on its recommendation to award a three-year contract to California Street Maintenance. He explained that there were pending issues regarding Daystar's past. disposal of waste that were being investigated. City Attorney Carmel explained that no determinations had been made at this time. Following further discussion, Council Member Runels moved to extend Daystar's contract on a month-to-month basis. Council Member Lubin seconded the motion. City Attorney Carmel explained that there was a need to reject all the bids and re-bid the contract. Council Member Runels withdrew the motion. Council Member Runels moved to reject all street sweeping bids and direct staff to prepare a month-to-month extension of the existing street sweeping contract with Daystar. Council Member Lubin seconded the motion, and on the following roll-call vote, to wit: AYES: Runels, Lubin, Costello. Dickens, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 11.d. Consideration of Fiscal Year 2002-03 Mid-Year Budget Status Report. [COUNCIL/RDA] Director of Financial Services Snodgrass presented the staff report and recommended the Council/Board: a) Approve detailed budget adjustments and recommendations; b) Approve (Deny) requests for additional appropriations in the General Fund as detailed; and c) Approve Schedules A through E included in the Mid-Year Status Report. Mayor/Chair Ferrara opened the item for public comment, a~d upon hearing none, brought the item back to Council for consideration. I CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 11 Council/Board Member Lubin moved to: a) Approve detailed budget adjustments and recommendations; b) Approve requests for additional appropriations in the General Fund as detailed; and c) Approve Schedules A through E included in the Mid-Year Status Report. Council/Board Member Runels seconded the motion, and on the following roll-call vote, to wit: Council AYES: Lubin, Runels, Costello, Dickens, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. RDA AYES: Lubin, Runels, Costello, Dickens, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 11.e. Consideration of Budget Goals for FY 2003-2004 and FY 2004-2005 . [COUNCILlRDA] City Manager Adams presented the staff report and recommended the Council approve proposed budget goals for FY 2003-2004 and FY 2004-2005. Mayor/Chair Ferrara opened the item for public comment, and upon hearing none, brought the item back to Council for consideration. Council/Board Member Lubin moved to approve the proposed budget goals for FY f~ .1 2003-04 and FY 2004-05. Mayor Pro TemNice-Chair Dickens seconded the motion, , t, and on the following roll-call vote, to Wit: ri Council AYES: Lubin, Dickens, Runels, Costello, Ferrara :1 11 NOES: None ABSENT: None ii !, Ii I There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. Ii " RDA AYES: Lubin, Dickens, Runels, Costello, Ferrara NOES: None ABSENT: None i CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 12 There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 12. CITY COUNCIL MEMBER ITEMS a) Request to place on future City Council Agenda report on water fluoridation. (RUNELS) Council Member Runels requested, and the City Council concurred, that an item be added to the February 25, 2003 City Council agenda, which would provide information regarding the addition of fluoride to the City's water system. b) Request for City Council Appeal of East Village Plaza Planned Unit Development (PUD) Case No. 02-001 Planning Commission Approval. February 5, 2003. (DICKENS) Mayor Pro Tem Dickens requested, and a majority of the City Council agreed, to appeal the Planning Commission approval of the East Village Plaza project. (Note: Written comments providing basis for the appeal was submitted for the record and is on file in the Administrative Services Department). 13. CITY MANAGER ITEMS None. 14, COUNCIL COMMUNICATIONS Council Member Lubin thanked staff for sending an electronic copy of the City Council Agenda to him in Hawaii so that he had sufficient time to review it prior to the meeting. 15. STAFF COMMUNICATIONS City Manager Adams reported the results of the bid opening for the issuance of general obligation bonds for the Fire Station Expansion Project. 16. COMMUNITY COMMENTS AND SUGGESTIONS Joel Kalzer, Arroyo Grande, commented on the SCIP item that was discussed earlier. He also stated the City should be looking at bringing portions of rural Arroyo Grande into the City limits to incorporate more property taxes; and he also commented on traffic issues related to the Village. 17. ADJOURNMENT Mayor Ferrara adjourned the meeting at 12:09 p.m. --"- CITY COUNCIL MINUTES FEBRUARY 11, 2003 PAGE 13 i i Tony M. Ferrara, Mayor/Chair , I ATTEST: Kelly Wetmore, Director of Administrative Services/ Deputy City Clerk/Agency Secretary 'I I I \ \ \ , \ MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 25,2003 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA r 1. CALL TO ORDER ! i i Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m. ; I 2. ROLL CALL City Council: Council Members Runels, Lubin, Costello, Mayor Pro Tem Dickens, and Mayor Ferrara were present. City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services Wetmore, Director of Financial Services Snodgrass, Dir~ctor of Community Development Strong, and Public Works Supervisor Taylor. , ; 3. FLAG SALUTE I I Members of American Legion Post No. 136 led the Flag Salute. 4. INVOCATION Pastor Robert Banker, Open Door Church, Oceano, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Honorary Resolutions Commending Jonathan Griswold and Clayton Gheza for Uncommon Bravery and Valor. Honorary Resolutions commending Jonathan Griswold and Clayton Gheza were presented by Mayor Ferrara, Chief of Police TerBorch, 4th District Supervisor Katcho Achadjian, Alexie Santos, Field Representative for Assemblyman Abel Maldonado, and Teresa Martinez, Field Representative for Senator Bruce McPherson. Citizen Howard Mankins also commended the students and awarded them scholarships in the amount of $5,000 each. 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read in Title Only Council Member Runels moved, Council Member Costello seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Jack Beagle, representing the Literacy Council, thanked the City Council for its support. CITY COUNCIL MINUTES FEBRUARY 25, 2003 PAGE 2 8. CONSENT AGENDA Council Member Costello moved, and Mayor Pro Tem Dickens seconded the motion to approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of action: I S.a. Cash Disbursement Ratification. , , Action: Approved the listings of cash disbursements for the period February 1, 2003 - February 15, 2003. 8.b. Consideration of Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Action: Received and filed the January 2003 cash report and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds at January 31, 2003. 8.c. Considerati!)n of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of January 28. 2003 as submitted. 8.d. Consideration of an Award of Bid - Public Works Department Asphalt Cold Planer. Action: Awarded bid for an Asphalt Cold Planer to Quinn Company in the amount of $14,716.85. S.e. Consideration of Request for Emergency Appropriation for Fire Department Radio Repeater Replacement. Action: Approved an emergency appropriation in the amount of $10,500 for the replacement of the Fire Department radio repeater and authorize the purchase of a repeater from Sterling Communication. 8.f. Consideration of Authorization to Award Bid for Proposal: Architectural and Engineering Work Related to the Fire Station Expansion Project. Action: Authorized the award of bid to RRM Design Group in the amount of $138,075 and authorized the execution of a Consultant Services Agreement with RRM Design Group. 8.g. Consideration of Resolution Adopting Integrated Waste Management Authority Local Enforcement Agency Designation. Action: Adopted Resolution No. 3655 withdrawing the City's current designation of the County Environmental Health Division as the Local Enforcement Agency and designating the IWMA as the Local Enforcement Agency. AYES: Costello, Dickens, Lubin, Runels, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is herebydeclar~d to be passed. , I I CITY COUNCIL MINUTES FEBRUARY 25, 2003 PAGE 3 9. PUBLIC HEARINGS: 9.a. Consideration of Conditional Use Permit Case No. 02-009 to Construct a 6,000 Square Foot Retail Building; 1570 W. Branch Street - Oak Park Plaza; James Wood. Community Development Director Strong presented the staff report and recommended the Council approve the Planning Commission's recommendation to adopt a Resolution approving a mitigated negative declaration, instructing the Director of Administrative Services to file a Notice of Determination, and approving Conditional Use Permit Case No. 02-009. Council questions included clarification as to the requirement for installation and operation of a traffic signal at Camino Mercado and W. Branch Street; related costs and reimbursement agreements; status of the planned expansion at the Quarterdeck Restaurant; affect of peak hour traffic; potential conflict with parking with mixed uses; whether any feedback had been received from Kmart; and the status of the City's traffic study/model. In response to questions by Mayor Ferrara, Steve Orosz, Traffic Engineer, Orosz Engineering, replied that traffic counts were not conducted for the project. He explained that his firm had submitted a traffic signalization plan to Caltrans for review and that approval was expected within 30 days. Mayor Ferrara opened the Public Hearing. Kim Hatch, Pultz and Associates, spoke in favor of the project and stated that his client was aware of the traffic signalization fee listed in the conditions of approval for the project. John Kaniq, commented that all owners and tenants in the shopping center must approve the project. The owne(s have monitored the use of the parking lot over the past 20 years and have never found it to be deficient of spaces. A color board of building materials was shown and passed to Council for review. Hearing no further public comments, Mayor Ferrara closed the Public Hearing. Council Member Costello stated he was gratified to see the signal requirement. He expressed concerns with parking and encouraged parking agreements between the business owners. He reluctantly supported the project. Council Member Lubin supported the proposed project. He supported the execution of a Reimbursement Agreement with the applicant for the installation of the traffic signaL He commented that based on the drawings, he could not visualize architectural compatibility with the existing buildings. CITY COUNCIL MINUTES FEBRUARY 25, 2003 PAGE 4 Council Member Runels supported the project and the proposed use. Mayor Pro Tem Dickens commented on the traffic issue and stated that the installation of the signal will address the impacts. He commented that, historically, the parking lot was under parked. He stated that the proposed use will complement the existing uses. I Mayor Ferrara stated that he had hoped the City's Traffic Model had been used as there f is a cumulative effect with regard to traffic. He stated that the trip generation figures were guesswork; however, the condition for installation of a traffic signal was critical. He stated that if the signal was not installed, he could not support adding more uses. He suggested that the conditions of approval require approval from Caltrans of the traffic signal plan before the project proceeds. Following discussion, City Attorney Carmel suggested a condition of approval be added as follows: Traffic Signal Design: Prior to issuing a building permit, all plans related to I the traffic signal at Camino Mercado and W. Branch Street shall be completed and approval by the City and Caltrans shall be obtained". There was unanimous consensus of the Council to add this condition to the Resolution. Council Member Lubin moved to adopt a Resolution, as amended, approving a mitigated negative declaration, instructing the Director of Administrative Services to file a Notice 'of Determination, and approving Conditional Use Permit Case No. 02-009. Mayor Pro Tem Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Lubin, Dickens, Runels, Costello, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9.b. Consideration of Approval of Program Year 2003 Community Development Block Grant (CDGB) Projects. Community Development Director Strong presented the staff report and recommended the Council: 1) Adopt a Resolution approving projects to be funded with the City's allocation of Program Year 2003 CDGB funds; and 2) Adopt a Resolution recommending the County Board of Supervisors approve an amendment to the Consolidated Plan reallocating a portion of Program Year 2002 CDBG funds for the City Hall ADA upgrade project to priority ADA upgrades at other public facilities. Mayor Ferrara opened the Public Hearing. Ronnie Goyette, representing the EOC, thanked the Council for its support. Kelly VOUQh, representing the SLO YMCA, thanked the Council for its support. CITY COUNCIL MINUTES FEBRUARY 25, 2003 PAGE 5 Hearing no further public comments, Mayor Ferrara closed the Public Hearing. Council Member Costello moved to adopt a Resolution approving projects to be funded with the City's allocation of Program Year 2003 CDGB funds. Mayor Pro Tem Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Costello, Dickens, Runels, Lubin, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. Council Member Costello moved to adopt a Resolution recommending the County Board of Supervisors approve an amendment to the Consolidated Plan reallocating a portion of Program Year 2002 CDBG funds for the City Hall ADA upgrade project to priority ADA upgrades at other public facilities. Council Member Runels seconded the motion, and on the following roll-call vote, to wit: AYES: Costello, Runels, Dickens, Lubin, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9.c. Consideration of Development Code Amendment 01-003 - Revision of the Design Guidelines for Historic Districts. Community Development Director Strong presented the staff report and recommended the Council review the proposed "Design Guidelines for Historic Districts", provide staff direction on the "Alternatives: Design Guidelines for Historic Districts" (Exhibit B) recommended by the Architectural Review Committee and Planning Commission, and continue the Public Hearing until March 11, 2003. Mayor Ferrara opened the Public Hearing. Heather Jensen, representing the Chamber of Commerce and the Village Improvement Association, thanked the Council for giving this item an extension of time for review. Kristen Barneich, Arroyo Grande, supported the revised design guidelines. Erin O'Connor, Arroyo Grande, strongly supported the proposed design guidelines and suggested that all areas of the Village be included. He submitted his written comments for the record (on file in the Administrative Services Department). Chuck Fellows, representing Preserve the Village, asked for clarification on Alternatives 5, 7 and 9. Howard Mankins, Arroyo Grande, thanked the Council for the time given to this issue. He commented that the proposed guidelines discourage voluntary improvement or -. CITY COUNCIL MINUTES FEBRUARY 25, 2003 PAGE 6 restoration; there were too many "shalls" and not enough "shoulds" or "mays"; and commented that the district boundaries were too large. Hearing no further public comments, Mayor Ferrara closed the Public Hearing. The Council reviewed the Alternatives proposed in Exhibit B and made the following determinations: ISSUE 1: Change "Guidelines" to "Guidelines and Standards". Unanimous consensus, Alternative 1 A. ISSUE 2: Exceptions. Majority consensus, Alternatives 2A & 2B. ISSUE 3: Village Core Mixed Use. Unanimous consensus, Alternative 3A. ISSUE 4: Mixed Use Projects within the Village Core Downtown. Unanimous consensus, Alternative 4A. ISSUE 5: Signs. Unanimous consensus, Alternative 5A, as amended. (#1. Wall signs painted on finished wood and/or painted brick, stone or stucco are allowed subject to ARC recommendation. Signs painted directly on unpainted/unfinished walls are not appropriate for the Village Mixed Use district. #3. High gloss, shiny or reflective surfaces may be used as accents, but may not be used as the predominate siqn materiaL) ISSUE 6: Painting of Buildings. Unanimous consensus, Alternative 6A. ISSUE 7: Design Overlay Boundary. Majority consensus, Alternative 7A. ISSUE 8: Checklist of Building Elements. Unanimous consensus, Alternative 8A. ISSUE 9: Historic Structure definition. Following discussion, it was determined that since "historic structure" was not defined in the current guidelines, the Council agreed not to incorporate ISSUE 9 into the revised guidelines. Council Member Costello moved to continue the public hearing item to the next regular City Council meeting of March 11, 2003. Council Member Lubin seconded, and the motion passed unanimously by voice vote. Mayor Ferrara called a break at 9:55 p.m. The Council reconvened at 10:00 p.m. 10. CONTINUED BUSINESS None. CITY COUNCIL MINUTES FEBRUARY 25, 2003 PAGE 7 11. NEW BUSINESS 11.a. Consideration of San Luis Obispo County Visitors and Conference Bureau 2002 Tourism Conversion Study. I Director of Economic Development Sheeley introduced Jonni Biaggini from the San Luis ~ I I Obispo County Visitors and Conference Bureau. Ms. Biaggini gave a presentation on , the results of the 2002 Tourism Conversion Study (on file in the Administrative Services Department), which included results specific to Arroyo Grande tourism. There was no action on this item. The report was received and filed. 11.b. Consideration of Adding Fluoride to the City's Water System. I City Manager Adams presented the staff report. He explained that Council Member Runels had requested that the City Council review information regarding the addition of ! fluoride to the City's water system as the County has been asked to consider adding fluoride to the Lopez water supply. He requested input from the Council that could be forwarded to the Zone 3 Advisory Committee for consideration at its next meeting. Public Works Supervisor Shane Taylor responded to questions from Council regarding required monitoring; estimated annual chemical and operational costs; how reverse osmosis units are affected (units remove fluoride from water); acknowledgement of the difficulties in blending the water and whether over-fluoridation was a potential risk; and what the cost to the City would be to implement fluoridated water. Dr. Steve Hansen, representing SLO County Children's and Family Commission, explained that the Commission has allocated grant money for the installation of fluoride equipment at the Lopez Treatment Plant and he spoke of the dental health benefits for children resulting from fluoridated water. Following Council questions and discussion, the City Council expressed support in concept for water fluoridation; however, staff was directed to perform a more detailed cost benefit analysis for future consideration. 12. CITY COUNCIL REPORTS a. MAYOR TONY M. FERRARA: (1 ) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). Approved 700-foot extension of runway at San Luis Obispo Airport to accommodate use of regional jets. (2) South San Luis Obispo County Sanitation Distri~t (SSLOCSD). Reviewed District's Sphere of Influence; submitted to LAFCO for final approval. (3) Integrated Waste Management Authority (IWMA). Executive Committee meets next week to review Agenda for next IWMA Board meeting. (4) Other. None. CITY COUNCIL MINUTES FEBRUARY 25, 2003 PAGE 8 b. MAYOR PRO TEM JIM DICKENS: (1 ) South County Youth Coalition. No report. (2) Other. None. c. COUNCIL MEMBER THOMAS A. RUNELS: (1) Zone 3 Water Advisory Board. No report. Will be taking comments given by Council regarding fluoridated water to the next meeting. (2) County Water Resources Advisory Committee (WRAC). Reviewed storm water and retention plan. (3) Other. None. d. COUNCIL MEMBER SANDY LUBIN: (1) South County Area Transit (SCAT). No report. Next meeting is in April. (2) Economic Vitality Corporation (EVC). No report. Meets tomorrow. Gave brief recap of presentation received at EVC Executive Committee meeting. (3) Other. None. e. COUNCIL MEMBER JOE COSTELLO: (1) Air Pollution Control District (APCD). No report. Received new board member orientation. (2) Other. Attending "Smart Growth Principles" Conference in San Luis Obispo on Friday. 13. CITY COUNCIL MEMBER ITEMS None. 14. CITY MANAGER ITEMS None. 15. COUNCIL COMMUNICATIONS None. 16. STAFF COMMUNICATIONS City Manager Adams reported that the bond issuance closed this morning; the Joint City Council/Lucia Mar Unified School District Board Meeting has been confirmed for April 29, 2003; and gave an update on the progress of the Small Business Development Center's Business Technical Assistance program, which was funded by Community Development Block Grant funds. ~ f1 17. COMMUNITY COMMENTS AND SUGGESTIONS: I Nancy Castle, AGP Video, announced that Friday's Smart Growth Principles Conference ~ i Ii in San Luis Obispo would be televised on Channer 21. She also announced that d :,i SLOCOG meetings are also being televised now. ,I :.1 n > i! - CITY COUNCIL MINUTES FEBRUARY 25, 2003 PAGE 9 18. ADJOURNMENT Mayor Ferrara adjourned the meeting at 11:10 p.m. , Tony M. Ferrara, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services/ Deputy City Clerk 8.f. MEMORANDUM TO: CITY COUNCIL DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ,6t I FROM: I I , I SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.2 FOR THE SCENIC I CREEKSIDE WALK - PHASE III, PROJECT PW-2002-o2 I DATE: MARCH 11, 2003 I : RECOMMENDATION: I It is recommended the Council authorize Progress Payment No. 2 in the amount of i , $39,688.65 to Maino Construction Company, Inc. for the Scenic Creekside Walk Phase III f Project. i FUNDING: I On June 11, 2002, the City Council awarded the Scenic Creekside Walk Phase III Project to l Maino Construction Company, Inc. in the amount of $280,704.20 and authorized a contingency of $28,074.20 to be used for unanticipated costs during the construction phase I of the project. The total construction budget is $308,774.66. I DISCUSSION: The City received an application for Progress Payment No.2 in the amount of $44,098.50 from Maino Construction Company, Inc. for work completed from February 1 through February 28, 2003. Staff reviewed the application and determined that the amount requested is in accordance with the quantity of work completed. The City will withhold 10% of the requested amount ($4,409.85) in retention until the project is completed in accordance with the plans and specifications. I 1 AL TERNA TIVES: I I The following alternatives are provided for the Council's consideration: , I I . Approve staff's recommendation; . Do not approve staff's recommendation; . Modify as appropriate and approve staff's recommendation; or . Provide direction to staff. ATTACHMENT: 1. Application for Progress Payment No.2 ~----- j B3/B5/2!!JB3 1B:29 8054735443 CITY OF AG ENG DEF'T PAGE B3 111'0/'1 ~.C()~ Pu.blic. Works DepEU'tment r Applictlficmfor 1>rogr8Ss paymtnt I Contract Narre; Scenio Crookside Walk - Phaso ili , , Contraot No: 2002-02 , Pro9....s. P*y,,,.nt No: 2 City Acoount No; 350-5512-7001 peyment Detc. March 5, 2003 -..... -.- -- "".. NO. .... &<. t"lii'liu .... , , . aID ITEMS Qenc:/'IIi1 Roquil"IJ1O~ 1 MeDiation 1 ~ 1Q,ooo.QO 10,QOO,OQ ~~r, 9,000.00 ",,%Ie 8.000.00 0" . 0.00 2 l;an:li!r\lcf,iDr\ AnMI & T,..JHr> CorICRII '. .,'00,00 1,toa.60 "''' . 271.00 0,," hi 0.00 ;1>%" 215.00 . COmpl!a~ with QS~ R~Ulremenle 1 . 550,00 550.00 50'1. 275.00 25% " .J'.50 25."... 137.,.;! . eon.tM.ldjon SuNDY 1 ~ 3,0'0,00 ~.QIO.OD ,OCi\ I. J,DICt,OD .... Ie 770.00 7!5%18 2,31Q.00 . "'at" Grub, !otIhWofk ,. 5.800.00 ..eoo.oo 100~ ts &.800.00 _Ie 1.o&c.oo ",,,". 1,7eo.OO SIt,/rkl:'! ImDro"o""OM.l:: . eroaion OQnbd 118 2.750,00 2.750.00 SO.. Ie 2.200.00 '0,," 18 0.00 eO,.., II 2,ZOO.QI;I 7 Dsma/R.mOl4 e_Iin;"'~ , . e,~.CO ..4b4.OQ 71ft 10 _'-011 7S" . 6,,303.00 1);\_ Iloo . 1f'nl:lort!itn.JdUral!l:1(t 150 '" "'_50 5, T75.00 7. '" 2.087.50 0", 0.00 75 '" .a,8B7.SO i . CIliA ''9'' A$pt\1I( Conr:reLe 4.970 iiilf 1.76 a.147.20 o at 0,00 o 01 0.00 o II 0.00 1. ~1~11~Ib$i" 2~O 11'1 2780 1!I.e75.0CI ,.. '" ,aT.!iQ o In 0.00 '" III 3.""1.50 " ~td~... CQncnIIe Pa\I!I'LQ 8.030 ar 7.10 35,'713.1]0 o '" 0.00 " If 0,00 o .f 0.00 12 Briok PIIVienII on RcIlrio~ CotICP.Jl., 850 aF ,5,,," '\3.090.00 o "' 0,00 o ., o,co 0", O,O~ 13 Brick P..~OIV an $&nd an 3,575 t~ '0,00 3&,760,00 o ., 0.00 o .1 0.00 0.1 0,00 ,. OOl'lcttt. Header (r wide) 641 If 20,00 17,948.00 !SO. '7,aoo,OO o , 0.00 ...~ 7,OOO.~ 15 (;Q"~ HudaI' '12"\\II(6) 11$ If 33.00 3,828.00 o f 0.00 o " 0.00 o " 0,00 'i 6~ t:biIF..n_ ~Im"ori} 3$4 If 11,00 ....DOcloa o , 0.00 o " 0.00 o f 0.00 11 G~ PaIoIins Syslertl 37. $1 ..00 ......00 o .1 0.00 o .' ..00 o ., 0.00 1. DtMtoNayRam~ ,.. 1,100.00 1,100.00 0.. 0.00 o .. 0,00 o .. 0.00 ,. CQl'lutCo t:il./ftlll l3IullQl' {B"lt") 64-5 If ",00 '6,cao,OO fOO " 1~,~0II,00 o " 0,00 EitlO If 14:400.1:10 ,0 CCI/'Icrlli. H.hdiea~ RafrlE'I . .. 2.200.00 e.6DO.OQ 0.. 0.00 o .. 0,00 0.. 0.00 21 Connie CUrt) OS, "",40 1.716.00 25 Ir 660,00 o r 0,00 .. II &130.00 .. Ccn-.ICI Qul10r U- Wido ... .f .... 2om.DO o " 0,00 o .f 0,00 o 81 .,00 23 Rtllt'rtCN4SI;No . .. 44.00 175.00 . .. 17"'0 o .. Q,oO . .. 176.00 I .. Tl'lff"aeiSnr;II . .0 :!7'5,OO ....00 o .. 0.00 o .. 0,00 o .. 0.00 :IS Slurry SMJ R"urfa~ 41,000 $r O,t11 l5.378.OQ o .r 0.00 o or 0,00 o '" .,00 . D'.:II....c Impl'aVdlinenUl "" 3I.ormCt8!nCfQJllr\lal 2 .. 3,46e.oO 6,iXI.OQ 2.. """'00 o .. 0.00 ".. e,t30,OO 27 18"C:MF8U:ImIDf9in 10 " 12,$0 ~.OC 10 f ....00 0 " 0.00 10 f ....00 .. :.z4~ OM" MomI 0/':1,11'1 10 " 110.00 1,100,00 10 II 1,100,cO o . 0,00 1. . 1.100.00 Irrigation 8';y$blm 0.00 2. Imp.nlor\8WlorT\ 1 " 1S,.4OCl,oo 1',4otI,DC o~ Is 0,00 elK 15 .,. I. 0.00 .0 P'oIeDl& Wat",' LlI'III ~ ~O$.oibs 465 If ',00 2,325.00 o . 0,00 . , Iloo o If 0,00 PID/1tins ., P<t lAIy M;linJenilnClil' 1 ~ &.2.5.00 ~OII 0... ~ 0.011 ..... 0,00 0%" ..... >2 Fj~GrW"i"Ii'iU1dM",k;h U06 ;J O,GO 1,683.00 0.. 0.00 o .f 0.00 . " ..00 :r.I Hyc!."...d mo.' C,BO 1.eei.OO o .f 0,00 o .f 0,00 o '" .,00 "" GlWn~ CWIIII'IShtUb . 1 GIlDon !i$4 .. 6.25 ., 3,Q5.00 0_ 0.00 . 50 0.00 0.. .,DD .. SIW~ - :s ~IIM'I .. .. ,;1.CD 71..00 o '0 0.00 o .. ..00 ,0 DD 0..00 '" T...".15Ci811on 20_ 66.00 1,780.00 0.. 1100 o .. 0.00 0.. 1100 EI~IC81 '7 Tl'Vncl1ing, &ckl'ln, Cgi"lljlJII see If 1S.40 9.240.00 o " 0,00 o , 0.00 o It 0.,00 eidAItemzt:1II1 AI TIZih R~pI.cl" ~.. 755.00 2.285.00 o .. ..011 o eo 0.00 o .. 0.00 .. AOAPlor'lIcT;pl" ... ".16~,OO , a.....OO o .. 0.00 o .. 0,00 0.. 0,00 .. Bench 2.. 1.455.00 2,.Sno.oo o .. 0.00 . .. 0,00 0.. .,00 A4 TreeGl9te ,.. 3.365.00 3.365.00 0.. ..00 . .. ~.: 0_ 000 AI Rllma~l!Iblo Bot~ '" 4eS,DC _00 ... 0,00 0.. 0_ 0,00 BidIfalllTotals ,71)""'0 .349 . ...... 03/05/03 WED 09:36 [TX/RI NO 58901 ~003 tOO iii .LSNO:> ONIVI'! ttSO CtS S08 XYd 80:0t craM CO/SO/CO - 03/05/2003 1111:29 80547:35443 CITY OF AG ENG DEPT PAGE 1;14 --- ]f" '-."r.- .... "'""""" '''0 UniPti'-.. - I ... 0Ir I CONTRAC:T cHJI,NG/: O~D/i"$ C.ntnud c~ OrdwT.bb; . . . . . . e"RlileD TO DATI! . ,.0,ro-4.20 $ 51.3".01:1 . p.zso.sa . 4I..O$a~ LESS; 10% R~NTION 6. 734.S0 2.~.O~ 4,409.~ PAYM&:NT TOTAl.S SO,614.10 20,925.45 39.Elee,tI~ IPAYMeNT TillS APPLICATION $<18,688.651 &k~~ 3!~3 Contract TlmQ P... . Contr..t IOI1ort Dille: 1/21/2003 . .~ OrIgiTlal'Contracn D~: 120 I AdJ_ Conlrool COY.; 0 I ~ AdJ_ C.Mlr>CI End Date: 5121/2003 I 2.~_$ I Da'" I , ~ ~6/p~ Send PlIvmfutl 10: D... Maino Con_tructlon Comp8ny. Inc. P.O. EI""1~7 ~2) -V~3 Sen luis Obi.!"', CA 9Me6 Oi ah~er .ta I I 03/05/03 WED 08:38 [TX/I\! NO 5890] 1i!I004 zoo Ii'! .LSNO:J ONIYW tlgO Ctg gOR YVA so:nT aq~ r.o/cn/cn I 8.g. i MEMORANDUM I I I i I TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER tho SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.7 FOR THE RANCHO GRANDE PARK PROJECT, PW-2002-o3 DATE: MARCH 11, 2003 RECOMMENDATION: It is recommended the City Council authorize Progress Payment No. 7 in the amount of $120,541.63 to Herrera Engine"ering, Inc. for the Rancho Grande Park Project. FUNDING: On June 11, 2002, the City Council awarded the Rancho Grande Park Project to Herrera Engineering, Inc. in the amount of $1,082,345.00 and authorized a contingency of $108,235.00 to be used for unanticipated costs during the construction phase of the project. The total construction budget is $1,190,580.00. DISCUSSION: The City received an application for Progress Payment No.7 in the amount of $133,935.15 from Herrera Engineering, Inc. for work completed from January 26, 2003 through February 25, 2003. Staff reviewed the application and determined that the amount requested is in accordance with the quantity of work completed. , I The City will withhold 10% of the requested amount ($13,393.51) in retention until the I I project is completed in accordance with the plans and specifications. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendation; . Do not approve staff's recommendation; . Modify as appropriate and approve staff's recommendation; or . Provide direction to staff. Attachment: Application for Progress Payment NO.7 -----.------ _.----- "- ~! f#ilyD/ ~ri~ Public Warks Department Application for Progress Payment , I , Contract Name: -Rancho Grj;lnde Park Contract No: 2002-03 Progress Payment No: 7 City Account No: 350-5512,7001 Payment Date: March 5, 2003 ! ,i] ';! Cannel PrICe TatP II) Dele -- Efmed T1II4 Pwfod No. 01v U""Prlco Prlco Pot. $ ..... $ ..... . 1 MoblllDtfon AlIOWIInc8 1 I. 60,000.00 60,000.00 98.1% 58,8046.15 98.1% 58,8046.15 0.0% 0.00 2 Domollllon ond Earthwork lis 83.520.00 83,520.00 84.3% 70,444.82 84.3% 70,444.82 0.0% 0.00 3 Park EnIIy and -. Rood lis 98,982.00 98,982.00 95.7% 94,676.75 38.0% 37,825.02 57.6% 57,051.73 4 SItaUtlIItles 1 Is 47,140.00 47,140.00 89.6% 42,260.53 89.6% 42,260.53 0.0'16 0.00 5 SItaEloctric:al 1 Is 170,662.00 170,662.00 21.7% 38,985.57 21.7% 38,985.57 0.0% 0.00 6 Construction Improvements & FumishinQls 1 Is 170,000.00 170,000.00 52.9% 89,956.10 30.4% 51,643.57 22.5% 38,312.53 7 Irrigation 1 Is 102,587.00 102,587.00 82.1% 84,17829 82.1% 84,17629 0.0% 0.00 8 landscaping 1 Is 149,497.00 149,497.00 0.0% 0.00 0.0% 0.00 0.0% 0.00 AI Alternate 1 - Sports Facilities 'lis 47,298.00 47,298.00 88.8% 40,982.18 0.0% 0.00 88.8% 40,982.18 Kl Alternate 2 - ~round Equipment .1 Is 77,659.00 77,659.00 35.0% 27,187.3<1 35.0% 27,187.3<1 0.0% 0.00 ,;J Allam... 3 - R_ Bulldi,;" :1 Is 75,000.00 75,000.00 30.0% 22.500.00 30.0% 22,500.00 0.0% 0.00 Con\JK1 Totals , 1.082,345.00 587,995.72 431,88828 138,326.44 ChanaaOrda.. .; 76,725.84 74,828.95 77,020.24 012:391.29: EARNED TO DATE 1,182,070. 842,624.87 508, 133,935.15 LESS: 10% RETENTION 84.282.47 50,888.95 13,393.51 PAYMENT TOTAl.S 578,382.20 457,820.57 120.541.63 IPAYMENT THIS APPUCATION $120,541.63 ~\.! t)-5-o~ Contract Time or Date Contract Start Date: 812110, Original Contract Days: 'Z7~ Adjusted Contract Days: 1~ Adjusted Contract End Date: 61410~ ,.3.5--.g Date ~ a/t/OJ [jate Send Pavment to: Construction Funds Control Services ff/2J Trustee for Herrera Engineering J~~f 1330 Arnold Drive Sufte 242 City anager . 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MEMORANDUM I TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER k SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.2 (FINAL), NOTICE OF COMPLETION, AND RELEASE OF RETENTION FOR THE RODEO DRIVE TRAFFIC CALMING PROJECT, PROJECT PW 2002-07 DATE: MARCH 11, 2003 RECOMMENDATION: It is recommended the City Council: A. .authorize Progress Payment No. 2 (Final) in the amount of $23,933.52 to Papich Construction Company for the Rodeo Drive Traffic Calming Project; B. direct staff to file a Notice of Completion; and, C. authorize release of the retention of $4,875.89, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. FUNDING: On November 6, 2002, the City Council awarded the Rodeo Drive Traffic Calming Project to Papich Construction Company in the amount of $45,438.80 and authorized a contingency of $4,543.88 to be used for unanticipated costs during the construction phase of the project. The total construction budget is $49,982.68. DISCUSSION: The City received an application for Progress Payment No.2, in the amount of $26,592.80, from Papich Construction Company for work completed through February 26, 2003. Staff has determined that Papich Construction Company has completed all items of work on the project in accordance with the plans and specifications. CITY COUNCIL CONSIDERATION OF PROGRESS PAYMENT AND NOTICE OF COMPLETION RODEO DRIVE TRAFFIC CALMING PROJECT, PW 2002-07 MARCH 11, 2003 PAGE 2 The final adjusted contract amount is $48,758.85. Deducting previous payments ($19,949.45) and the 10% retention ($4,875.89), the current (final) progress payment is I $23,933.52. Subject to final cost accounting, the project is approximately $1223.83 below , the construction budget. I Staff is recommending release of the remaining portion of the 10% retention ($4,875.89), to Papich Construction Company thirty-five (35) days after the Notice of Completion has been recorded, if no liens are filed. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . . Approve staff's recommendations; . Do not approve staff's recommendations; . Modify as appropriate and approve staff's recommendations; or . Provide direction to staff. I Attachments: 1. Application for Progress Payment NO.2 (Final) , l 2. Notice of Completion -- 0!'~Y'o/ ~ ~~JO' WUUU/& Public Works ~epartment Application for Progress Payment Contract Nama: Rodeo Drive Traffic CalmIng Project Contract No: 2002-07 Progress Payment No: 2 (Final) City Account No: 350-5639-7001 Payment Date: February 28, 2003 eonlrHIP,"" T...too... ~s.... - P TNsf""""-. N. D.sc"fion .. Unl.PN:. .... , '" , '" , 81D ITEMS I 1 Mobilizetion 11. 2,000.00 2,000.00 100%1$ 2.000.00 90% Is 1,800.00 10% Is 200.00 2 Tra1'ticCcontrol 1 ~ 2,600.00 2,600.00 1000/. Is 2,600.(10 50% Is 1,300.00 50% Is 1,300.00 J Oemolition (225 SF per "Sulb-out') 3600 sf 2.35 8A60.00 3,600 sf 8,460.00 2.925 sf 6,873.75 675.f 1,586.25 4 Concrete Curb & Gutter (33 LF per "Bulb-out") 528 If 17.35 9,180.80 528 If 9,160.80 396 If 5,870.60 132 If 2,290.20 4, Asphalt Replacement (66 SF per "Bu.lb-out") 1,056 sf 6,65 1,022.40 1,056 .. 1,022.40 0., 0.00 1,056 sf 7,022.40 5 Concrete Sidewalk (121.6 SF per "Bulb-out") 1,944 sf 3.65 7,095.60 ,...." 7.095.60 1,458 sf 5,321.70 486 sf 1,773.90 6 Asphalt ConCl'llI. Speed humps 6 .111 1,000.00 6,000.00 , .. 6,000.00 . .. 0.00 6 .. 6,000,00 7 F'e,I(eIMot Me.ridrIg& eM StrIping 1\. 1,$00.00 1,500.00 100% Is ',~OO.OO . I. 0.00 1,. 1,!loa.aO 8 Tratric Signposts and Signs 4 .. 400.00 1,600.00 . .. 1,600.00 o ., 0.00 4 ., 1,600.00 8id.ltemTot.1s 4 8.80 4 118.0 " 17 CONTRACT CHANGE ORPERS 1 Resolution 01 Field Directives and Quanity Adj. II. 3,320.05 3,320.06 11. 3.320.05 01. 0.00 "Is 3,320.05 Contnu::t Chan . Old.... Tot... 3 20.05 , 20 , .. EARN D TO DATE S 4&,751.85 S 4I,75a.a1 . 22.111.05 . %1,512.10 LESS: 10% RETENTION 4,875.&9 2,216.61 2,6159.28 PAYMENT TOTALS 43,582.97 19,949.4S 23.933.52 IPA YMENT THIS APPLlCA T10N $23,93U2 I c1!Wf~r~ ..s-5 -C_~ Contract Time Dote Contract Start Date: 1/14/2003 Con clOf Original Contract Days: 45 ~~>~C- Adjusted Contract. Days: 0 ~-S"-u3 Adjusted Contract End Date: 212612003 ~ Dote ~~ 3/f9/o 3 Send Pat/ment to: Date Papicn Construction Company 616 PrinlZ Road ~~ p~ ArroJo Grana, CA 924213 ? A ) itY ager 'I RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: ATTACHMENT 2 CITY CLERK CITY OF ARROYO GRANDE P.O. BOX 550 ARROYO GRANDE, CA 93421 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter describe. 2. The FULL NAME of the OWNER is: The Citv of Arrovo Grande 1 3. The FULL ADDRESS of the OWNER is: 214 East Branch Street. Arrow Grande. California 93421 I 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED 8. The NAME OF THE ORIGINAL CONTRAGrOR, if any, for such work of improvement is: 9. The street address of said property is: None 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Rodeo Drive TraffIC Colminl!: Proiect. Prolect No. PW 2002-07 Verificalion of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjuryunder the laws of the State of California that! am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. Don Spagnolo, PE, Director of Public Works/City Engineer May 25,1999, Arroyo Grande, California -- END OF DOCUMENT-- ~ f I a.i. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER r/Jf SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.2 FOR THE SPRUCE AND CEDAR STREETS SIDEWALK PROJECT, PW 2002-05 DATE: MARCH 11, 2003 RECOMMENDATION: It is recommended the Council authorize Progress Payment No. 2 in the amount of $62,188.88 to Maino Construction Company, Inc. for the Spruce and Cedar Streets Sidewalk Project. FUNDING: I On December 10, 2002, the City Council awarded the Spruce and Cedar Streets Sidewalk Project to Maino Construction Company, Inc. in the amount of $90,481.00 and authorized a contingency of $9,048.00 to be used for unanticipated costs during the construction phase of the project. The total construction budget is $99,529.00. DISCUSSION: The City received an application for Progress Payment No.2 in the amount of $69,098.75 from Maino Construction Company, Inc. for work completed from February 1 through February 28, 2003. Staff reviewed the application and determined that the amount requested is in accordance with the quantity of work completed. The City will withhold 10% of the requested amount ($6,909.75) in retention until the project is completed in accordance with the plans and specifications. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendation; . Do not approve staffs recommendation; . Modify as appropriate and approve staffs recommendation; or . Provide direction to staff. Attachment: Application for Progress Payment No.2 03/05/2003 10:29 8054735443 CrTY OF AS ENG DEPT PAGE E!2 ~+~ ~C{j~ l'ubli, wott<o Departm...t Ap'pl""at/onjor Pro"." 1''''1/-' Contr~1 Nom...: S~rllcc Gnd CadarStreetSidwalka CQnb"ac;-{ No: 2002-<15 Progress Payment No; 2 CItY "'QoQl,lnt No; ~50-5541-7001 Payment Da'll!: March 1. 2003 _oIi'tin 'I'IIoblaQolp -'" TNo......... '" . ... UI1/tP/IUI - . , BIDl7EttIs B.",......I""'lIullWllll.ma , ~bU"n . .. ',000.00 5.QQO,OQ '''''''" ........ -. _,500.00 ,,"'. ...... , T,.""'c.r.I~ , - ~...... .z,COC,DG 75~ iii 1,100.00 zo. .. ....... .... .. .,000,00 , C:OI'IoItl\ldoltSIIN.~ ,. 1,10(1.00 1,toO.oo .-. 1,I11ID,QII -- '....... .... .. ,..... au"'" l"'p,."..1Mnt& . Cloio.. -e.. .-... 00ncnIII ..~ 1".011 15,.'UO .".~ ........ "H .... -. ........ . ~II~IIIIIIII 50" 4B.ca ......... -" 1.&00.00 0."'"" ".2& ...." 1.'71IIa.'7" I . ~OC:~III\Q:_,""~ , .. e,ooo.oo ....... .'Mi.. ....... D.~.. ... . .. .....~O 7 ~.. CUrb.l GulIv ')10 It ,,"" O.~.oo ,.. . r....... o I ... "" 1.000.00 . 2%CorIi::mI~RMrp '00 UOILoa .II,.QI;I , .. .-.. o .. 0,1;10 , .. ".,qQ . 2iI'ClnGmetlri~ 1'1:_ ... 1,04.00 z..4I4.Qc '" ,,"SIII.;Q 0.. ... 'M 2,4!M.oa I ,. :z&'Canar"'~1OOIfo ,.. 2.8iO,OO loUD.Oa . ... ....... , .. .... ... '''''00 I 11 2f'C:~O~~ .... ."... 2,t14S.OC , .. D.ClO . .. D." D . ... 12 tono:me HtrdceJJRJmpand~ curb . .. 2....0:.00 11,111t.00 au a,eaa.co . .. ... 'oo II,_DO , ,. """"",,- 2.OGts' .... 11,Oltoa 1.750 c 11,771.00 o " .... 1,7. .. ......... i " IUI-'..Tt*~ ' .. ...... ....... . ". 22... . .. O,DO . .. _00 i " k__ 7 .. Me.CO '."00 , .. ,- 0.. .... . ft 1,CZI,IIQ i " I\Itnpw. QIIdnf Tr.... . .. 4Qo.ClCI ~...... , .. ...... ... .... , .. ...... i .7 t;M P8Jftilll'l, it CallIII] " " ... ....... . " ... . " .... . " .... I Pr:l_f'RlII.""I",,",~_. " G"4d1ng& Dnihto_I~'125TC: . .. Uco,oo 1.<100.00 ...... 1.000.00 ""10 ..... ..~ .. ?1iP,GO \ to Cat\n1e PI-1 .,. ,., ~.. ;.11D,tIII ... .. "'JQ.CO . " .,,. ... of o,'\tIO.CIO .IctA"'rl'l~.1 I hprvnornlMIJ '~a CMtIl'ID,..... 1.c.1i~ .. aa.........~ .4551 Ua ...... ....... ... .... 141,( ...... AZ 0UI1~108Cb '" ".00 10D.tIO . D1 ".00 '''' .... , ., 10(1.00 i ., GanIiQIIIQ.Q.,d~'" 1.011 all,Q<I ......... .0 Ir ,....... . . .... .. " 1,JQO.CICI I M U't;a~O.;...1:'Mr7Rernp to. ....... 2.)Go.tIO .,. .......... . .. D... , .. ........ AS """""'1Id_ '" " &eD ........ ..... 1,fQ2.00 ... O.tltI "''' '.&>1" I A' 000....._ ..</ .... 6~ O,CII .... 810.," , 01 ~.: ~~ 410,00 .7 ""~I.M8IItI~ ,- ,..... UII,ctl . .. ... . .. .. . .. . . 1(I,4'.GD . . .. COllf1RACTCHAtlO. O,R~ , ~.":earn..GI~N ... a,ClClCI,QO ~..... ,_.. ~_. ... ..... .- " 'I.ODQ.qa , R....-.a....<<~A.,li:oxn:-~ . .. I,m.oo 1.171.00 ,....- 2,i1'U)o ... .... ,- .. 1,1"',0; CIllMtM::IQIIIn QrtI'vntalo . 4'7.00 ..... . . 1t.oo EAJi:NED TO DA'n: . JoI,l5J,.all Ii 16......10 . . a,lI8I.J1S LESS: 1~ I'I:ETIiNnON dt: m" M"': PloCIVa.41N'1' TQT~I.S I, .1. ~~(JW~( IPAYMENT THIS A,PPLJq..TlDN ,8',2.,..... I .3/>'/0;- c.;.nflnGt 11m. conlnlc:tor OiJle: Oantr'ut IIlIlt 0.1a: '\121/3003 ~~~~.~ OfJglnoJOQn~ ClD)'Ii;' 45 3/~/q3 AdJU<!D<I Cool~cI Ooyo: 1 AciUated Contritel End OIl"=': 3I11121XJ1:1 p~Je::t ~.. DBIe ~~ 111./0) Iiontlh.".,_'to: 0.1e Maino ~lDh company. Inc.. ~~ p ,0. ~_ 1347 /~~.1 ScI... L~ ct._pa, CA, 92408 . 0.1e C1!y 03/05/03 WBD 08:38 [TX/RX NO 58901 141002 COOIPi ~SNO:J ONIVIi tHO ng g09 XV"" 80:01 Q1I.II CO/gO/CO 8..1. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT; CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR THE EAST GRAND AVENUE, PHASE III STREETSCAPE AND STREET IMPROVEMENT PROJECT, PW 2003-01 DATE: MARCH 11, 2003 RECOMMENDATION: It is recommended the Council: A. approve the construction plans and specifications and authorize the Department of Public Works to solicit public construction bids for the East Grand Avenue - Phase III Streets cape and Street Improvement Project; B. find that the East Grand Avenue - Phase .111 Project is categorically exempt from CEQA pursuant to Section 15301 (c); and C. direct Administrative Services to file a Notice of Exemption. FUNDING: The amended FY 2002-03 Capital Improvement Program includes $1,225,879 for the total project cost of the East Grand Avenue, Phase III Streetscape and Street Improvement Project. The Engineer's Estimate for construction is $1,294,000. It is estimated that a total of $1,633,400 will be needed to complete the project, which includes items such as construction contingencies and contract administration. Until the bids are received, the exact amount of funding needed is not known. If additional funds are needed above the current budget, staff may recommend modifications to the project and/or an additional appropriation from the Drainage, Traffic Congestion Relief, and Traffic Circulation Fund balances. A total of $250,000 of the budget is FY 2003-04 STIP funding for streetscape enhancements, which has not yet been allocated by the Califomia Transportation Commission due to a hold placed on funding by the State. This portion of the project has been identified in the bid as deductive alternatives in case the project needs to be segmented. However, staff is working with SLOCOG on a proposal for them to advance the funding. ------------ --...- ----- -- I \ CITY COUNCIL CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR THE EAST GRAND AVENUE, PHASE III STREETSCAPE AND STREET IMPROVEMENT PROJECT, PW 2003-01 MARCH 11, 2003 PAGE 2 DISCUSSION: On January 28, 2003, the City Council approved the concept plan for the East Grand Avenue, Phase III Project and directed staff to proceed with preparation of bid documents. Staff has completed the design and requests an authorization to solicit public construction bids. The East Grand Avenue, Phase III Project involves the rehabilitation of the roadway for East Grand Avenue between Elm Street and Oak Park Blvd. The street improvement scope of work includes grinding the existing pavement, installation of water main and service laterals, replacement of sewer service laterals, storm drain improvements, placement of an asphalt concrete overlay, and pavement striping. Roadway enhancements include the construction of landscaped center medians, six mid-block concrete bulb outs and a "Welcome to Arroyo Grande" monument sign. The increased costs are primarily due to the addition of drainage improvements and installation of conduit for future undergrounding, which were not part of the original project description, but are recommended in order to avoid damage to the street from installation at a later time. The Bid Schedule is designed with six deductive bid alternates. The base bid includes roadway resurfacing and utility conduit crossings. The alternates consist mainly of roadway enhancements. Award of the project will be determined upon the combined sum of the base bid and the six alternates received for the lowest responsive bid. In the event that the bid total is more than the budgeted amount, alternates will be. deducted so that the project fits within the available funding. The contract time is estimated at 180 calendar days. Work is expected to begin in May 2003 and finish by the beginning of November 2003 as shown in the attached project schedule. Staff has determined that the project is categorically exempt from CEQA pursuant to Section 15301 (c). AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendations; . Do not approve staff's recommendations; . Modify as appropriate and approve staff's recommendations; or . Provide direction to staff. Attachments: 1. Project Schedule 2. Notice of Exemption ! I , ---------..-------- i I ATTACHMENT 1 Y?Wyo/~ 8J~ Tentative Project Schedule For East Grand Avenue, Phase III Project - Elm Street to Oak Park Boulevard Project No. PW 2003-01 I I Authorization to Solicit Bids (at City Council meeting) .......................................................March II, 2003 I I I st Notice to Bidders .............................................................................................................March 14, 2003 2nd Notice to Bidders (min 5 days between publications).............:......................................March 21,2003 Pre-Bid Job Walk (Thursday, 2:00 p.m. at City Council Chambers)....................................March 27,2003 Bid Opening (Thursday, 2:00 p.m. City Council Chamber)......................................................April 3, 2003 Award of Bid at City Council meeting ....................................................................................April22, 2003 Notice of Award....... .............................. ................. ..... ............................................................April 23, 2003 Notice to Proceed ................................. ...... ........ ........ ............................................................ ..May 12, 2003 I Contract Completion (180 calendar days) ........................................................................ November 7, 2003 I I I I ..--------.-- I i ATTACHMENT 2 Notice of Exemption To: Office of Planning and Research From: (Public Agency) City of Arroyo Grande 1440 Tenth Street, Room 121 P.O. Box 550 Sacramento, CA 95814 Arroyo Grande, CA 93421 0 County Clerk County of San Luis Obispo County Government Center San Luis Obispo, CA 93408 Project Title: East Grand Ave. Phase JIJ - Elm Street to Oak Park Boulevard Project Location - Specific: In the Citv or Arrovo Gronde on East Grand Avenue between Elm Street to Oak Park Blvd. Project Location - City: Arrovo Grande Project Location - County: San Luis Obispo Description of Project: Grindinf! of existinJ! roadwav: installation afwater. storm water. and sewer utilities: installation of landscaoed center medians and landscaoed COncrete bulb-outs: olacement of an asohalt concrete overlav: and oavement stripinJ!. Name of Public Agency Approving Project: Citv or ArroyO Grande - Public Works Devartment Name of Person or Agency Carrying Out Project: Michael Linn. P.E. Exempt Status: (check one) 0 Ministerial (Section J2080(b)(J); 15268); 0 Declared Emergency (Sec. 21080(b)(3); 15269(a)); 0 Emergency Project (Sec. 21080(b)(4); I 5269(b)(c)); fi ;1 0 Categoricai Exemption. State type and section number: Section J5301 (c) Ii ii 0 Statutory Exemptions. State code number: \1 II Reasons Why Project Is Exempt: Proiee! reoairs existine facilities and oerforms minor alterations. Proiect does not ~ remove anv scenic resource. I, , I I Lead Agency I. n Contact Person: Michael Linn. P.E. Area CodelfelephoneJExtension: (805) 473-5444 If filed by Applicant: 1. Attach a certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? 0 Yes 0 No Signature: Date: Title: Assistant City Enf!ineer o Signed by Lead Agency o Date received for filing at OPR: 0 Signed by Applicant --- 8.k. MEMORANDUM TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS FROM: STEVEN ADAMS, CITY MANAGERg- SUBJECT: CONSIDERATION OF EXTENSION OF DISPOSITION AND DEVELOPMENT AGREEMENT WITH COURTLAND-ARROYO GRANDE, L.P. DATE: MARCH 11, 2003 RECOMMENDATION: It is recommended that: 1) the City Council adopt a Resolution consenting to the approval by the Arroyo Grande Redevelopment Agency of extension of certain provisions of a Disposition and DevelopmenUAffordable Housing Agreement between the Arroyo Grande Redevelopment Agency and Courtland-Arroyo Grande, L.P., to September 30, 2003; 2) the Redevelopment Agency Board adopt a Resolution extending certain provisions of a Disposition and DevelopmenUAffordable Housing Agreement between the Agency and Courtland-Arroyo Grande, L.P., to September 30, 2003. FUNDING: The Agreement sets forth financial assistance in the form of a loan in the amount of $800,000. This amount is proposed to be funded approximately $360,000 from the Affordable Housing "In Lieu" Fee Fund, $40,000 from the Redevelopment Affordable Housing "Set Aside" Fund, and deferred payment in the amount of $400,000 from development impact fees. DISCUSSION: On March 20, 2002 the City Council/Redevelopment Agency approved a DDA with Courtland-Arroyo Grande, L.P. for a proposed mixed-use project at 1524 and 1542 East Grand Avenue. The project includes a proposed 108-unit affordable senior housing component. The DDA required the developer to satisfy conditions precedent to conveyance and to obtain a preliminary reservation of tax credits from TCAC by December 30, 2002. The Agreement sets forth that the - CITY COUNCIL DISPOSITION AND DEVELOPMENT AGREEMENT MARCH 11, 2003 PAGE 2 Executive Director may extend these deadlines by ninety days, which I have done. Therefore, the developer now must complete these requirements by March 30, 2003. The developer has twice submitted an application for State tax credits and their score was only one point short of the number necessary to receive an allocation on both occasions. They are in the process of submitting another application and believe they may compete more favorably under new criteria recently established. However, the provisions of the DDA must be extended for the developer to continue with their tax credit allocation application. The key terms of the existing agreement include the following general points: · The 108-unit project is proposed to be constructed in two phases. The first phase is proposed to be 81 units. All units except one manager's unit will be affordable, targeted to households with incomes at 40%, 45%, 50%,55% and 60% of the median. · Total project assistance from the Redevelopment Agency will be $7,476.64 per affordable unit for a total of $800,000. Assistance shall be prorated per phase in accordance with the number of affordable units produced. · The sources of assistance proposed are approximately $400,000 as a credit against the development improvement fees, approximately $360,000 from the affordable housing "in lieu" fund and approximately $40,000 from the RDA affordable housing set-aside funds. Of the $400,000 in development impact fees, approximately $360,000 will be attributed to park improvement related fees. All assistance will be in the form of a loan. e The applicant will provide a Note secured by a Trust Deed and Covenants, Conditions and Restrictions and Regulatory Agreement to be recorded against the property assuring affordable covenants and providing for the repayment of the RDA assistance. Assistance will accrue interest of 10% per year, payable annually, payments to be made from residual receipts. The balance of the loan shall be due and payable 18 years from the commencement of the permanent loan, but in no event more than 20 years from the commencement of construction. · The priority of payment from project income shall be in the following order: operating expenses, including a property management fee of up to 5% of gross effective income collected, debt service on senior mortgage financing, asset management fee as approved by the RDA, costs of ! r --- ....------.- CITY COUNCIL DISPOSITION AND DEVELOPMENT AGREEMENT MARCH 11, 2003 PAGE 3 providing additional services to the project residents beyond property operations provided these additional service fees do no exceed 1.6% of gross effective income collected, capitalized operating reserves required to maintain a balance of $75,000, capitalized replacement reserves of $200 per unit per year or other rate in accordance with TCAC Program Regulations, and deferred developer fees. The balance after these costs are deducted from the cash flow are the "Residual Receipts," and shall be divided 75% to the RDA to pay down its assistance and 25% to the developer. In the initial years, while the Developer's loan to the project is outstanding, the Agency will receive 25% from the Residual Receipts and the Developer 75% until the Developer is paid off. . The current owner may sell the property to the RDA or direct deed to the applicant at a price of between $1.5 million and $3 million, subject to an appraisal supporting this value. The seller shall contribute the difference between the price and $834,363 as financial assistance to the project. The RDA shall not be required to take title unless and until the project receives an allocation of tax credits, RDA due diligence indicates minimal risk to the RDA, the property owner indemnifies the RDA, and funds are available from sources other than the RDA to close the transaction. However, under the current tax credit allocation criteria, it appears that this probably will not be necessary. AL TERNAT'VES: The following alternatives are provided for the Council's consideration: - Adopt the resolutions extending the December 30, 2002 time requirements set forth in the Disposition and Development Agreement to September 30, 2003; - Direct staff to renegotiate and amend the Agreement; - Do not approve the extension; - Provide staff direction. I __u....__ -- RESOLUTION NO. RDA - A RESOLUTION OF THE ARROYO GRANDE , REDEVELOPMENT AGENCY EXTENDING CERTAIN I I PROVISIONS OF A DISPOSITION AND ~ I DEVELOPMENT / AFFORDABLE HOUSING AGREEMENT I ! BETWEEN THE AGENCY AND COURTLAND-ARROYO GRANDE. L.P. WHEREAS, the Arroyo Grande Redevelopment Agency ("Agency") and the Courtland- Arroyo Grande. L.P, a California limited partnership ("Developer") entered into a Disposition and Development/Affordable Housing Agreement ("Agreement") which provides for the disposition and development as affordable senior housing of certain real property located in the City of Arroyo Grande; and I WHEREAS, Developer has requested additional time for performance of certain provisions of said Agreement; NOW. THEREFORE. BE IT RESOLVED by the Arroyo Grande Redevelopment Agency as I follows: I 1 I 1. The Agency finds and determines that an extension of certain provisions of the , I Agreement is in the best interests of the Agency; , I 2. An amendment to the Agreement. copy of which is attached hereto as Exhibit '''A'' and incorporated herein by this reference, is hereby approved. 3. The Executive Director of the Agency is authorized and directed to sign the agreement on behalf of the Agency. 4. The Executive Director of the Agency is authorized and directed to take such other and further actions and execute such other and further documents as may be necessary to implement and effect the amendment to the Agreement and this Resolution on behalf of the' Agency. On motion by Board Member . seconded by Board Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted on this -day of ,2003. I I RESOLUTION NO. RDA- PAGE 2 r I , I TONY M. FERRARA. CHAIR I ARROYO GRANDE REDEVELOPMENT AGENCY I ATTEST: KELLY K. WETMORE. SECRETARY ARROYO GRANDE REDEVELOPMENT AGENCY APPROVED AS TO FORM: S~ ~XECUTlVE DIRECTOR , I I i , ARROYO GRANDE REDEVELOPMENT AGENCY I APPROVED AS TO FORM: I TIMOTHY J. CARMEL. AGENCY GENERAL COUNSEL ARROYO GRANDE REDEVELOPMENT AGENCY EXHIBIT "A" FIRST AMENDMENT TO DISPOSITION AND DEVELOPMENT/AFFORDABLE HOUSING AGREEMENT , BY AND BETWEEN THE ARROYO GRANDE REDEVELOPMENT AGENCY AND COURTLAND- ARROYO GRANDE, L.P. i i , I i This FIRST AMENDMENT TO DISPOSITION AND I DEVELOPMENT/AFFORDABLE HOUSING AGREEMENT ("Agreement"), dated, for identification purposes only, as of March 11, 2003, entered into by and between the ARROYO GRANDE REDEVELOPMENT AGENCY, a public body, corporate politic ("Agency") and COURTLAND-ARROYO GRANDE, L.P., a California limited partnership ("Developer"). WHEREAS, AGENCY and DEVELOPER entered into a Disposition and DevelopmenUAffordable Housing Agreement dated as of March 20, 2002, under which I DEVELOPER was to develop not fewer than eighty-one (81) and up to -one hundred eight (108) dwelling units; , , i WHEREAS, Pursuant to Section 7.10 of the Agreement, the Executive Director has I extended the time for performance of certain provisions of the AgrE;!ement pursuant to I Section 7.10; WHEREAS, DEVELOPER has requested that the time for performance of certain I I provisions of the Agreement be extended; NOW, THEREFORE, in consideration of the premises and for other valuable consideration the receipt of which is hereby acknowledged, the parties hereto agree as follows: A. Attachment #3 to the Agreement entitled "Schedule of Performance" is amended and replaced in its entirety as shown in Exhibit "1" attached hereto .and incorporated herein by this reference. B. All other terms and conditions of the Agreement shall remain the same. IN WITNESS WHEREOF, AGENCY and DEVELOPER have executed this First Amendment to Disposition and DevelopmenUAffordable Housing Agreement as of the date first written above. FIRST AMENDMENT PAGE 2 DEVELOPER: COURTLAND-ARROYO GRANDE, L.P. (a California limited partnership) By: Foundation for Affordable Housing II, Inc. a California Corporation (Its: General Partner) By: ' Thomas E. Willard Its: President By: MFPA, Inc. a California Corporation (Its: General Partner) I I , , , By: \ I Sean Clark Its: Vice-President I I I AGENCY: ARROYO GRANDE REDEVELOPMENT AGENCY, a public body, . corporate and politic By: Steven Adams, Executive Director ATTEST: Kelly Wetmore Director of Administrative Services/Agency Secretary EXHIBIT "1" SCHEDULE OF PERFORMANCE For the purposes of this Schedule of Performance, the "Date of Agreement" is March 20, 2002. The Executive Director may extend by not more than ninety (90) days the time under this Schedule of Performance by which any obligation of Developer shall be performed. I 1. Satisfaction of Conditions Precedent to Not later than September 30, 2003. Conveyance. Developer shall satisfY the Conditions Precedent to Conveyance. 2. Closing. The Conveyance is effected Within thirty (30) days after the satisfaction of transferring a interest in the Site to the the Condition Precedent to Conveyance and not Developer (by the Agency Deed, to be later than three hundredth (300'h) day after the evidenced and made of public record by the Date of Agreement. recording of the Memorandum of Agreement, to be recorded immediately following recordation of the Agency Developer CC&Rs), with the recorded Agency Developer CC&Rs and Memorandum of Agreement to be delivered to the Agency. 3. TCAC Approval. The Developer shall have Not later than September 30, 2003. obtained a preliminary reservation oftax credits by TCAC. 4. Commencement of Construction. The For the First Phase: by the earlier of: (i) the first Developer shall have commenced construction anniversary ofthe Conveyance, or (ii) of the Improvements. December 30, 2004. For the Second Phase: by the earlier of: (i) the second anniversary of the Conveyance, or (ii) December 30, 2004. 5. Completion of Construction. Developer shall Within fourteen (14) months after the earlier of complete construction of the Improvements. (i) the commencement of construction of the corresponding Phase or (ii) the time established in this Schedule ofPetformance for the commencement of the corresponding Phase of the Improvements. 6. Rental Units Occupied. Developer causes the Within one hundred (100) days after the earlier Required Affordable Units to be occupied of (i) completion of construction or (ii) the time using the Prescribed Rent Levels in established for completion of construction in conformity with the Agreement. this Schedule of Performance. Exhibit "An Page' of I EXHIBIT "An FIRST AMENDMENT TO DISPOSITION AND DEVELOPMENT/AFFORDABLE HOUSING AGREEMENT BY AND BETWEEN THE ARROYO GRANDE REDEVELOPMENT AGENCY AND COURTLAND- ARROYO GRANDE, L.P. I , ; , This FIRST AMENDMENT TO DISPOSITION AND I I DEVELOPMENT/AFFORDABLE HOUSING AGREEMENT ("Agreement"), dated, for I identification purposes only, as of March 11, 2003, entered into by and between the ARROYO GRANDE REDEVELOPMENT AGENCY, a public body, corporate politic ("Agency") and COURTLAND-ARROYO GRANDE, L.P., a California limited partnership ("Developer"). WHEREAS, AGENCY and DEVELOPER entered into a Disposition and DevelopmenUAffordable Housing Agreement dated as of March 20, 2002, under which DEVELOPER was to develop not fewer than eighty-one (81) and up to one hundred eight (108) dwelling units; I I WHEREAS, Pursuant to Section 7.10 of the Agreement, the Executive Director has , , extended the time for performance of certain provisions of the Agreement pursuant to Section 7.10; WHEREAS, DEVELOPER has requested that the time for performance of certain provisions of the Agreement be extended; NOW, THEREFORE, in consideration of the premises and for other valuable consideration the receipt of which is hereby acknowledged, the parties hereto agree as follows: A. Attachment #3 to the Agreement entitled "Schedule of Performance" is amended and replaced in its entirety as shown in Exhibit "1" attached hereto and incorporated herein by this reference. B. All other terms and conditions of the Agreement shall remain the same. IN WITNESS WHEREOF, AGENCY and DEVELOPER have executed this First Amendment to Disposition and DevelopmenUAffordable Housing Agreement as of the date first written above. - FIRST AMENDMENT PAGE 2 DEVELOPER: COURTLAND-ARROYO GRANDE, L.P. r (a California limited partnership) I By: Foundation for Affordable Housing II, Inc. I a California Corporation (Its: General Partner) By: Thomas E. Willard Its: President By: MFPA, Inc. a California Corporation i (Its: General Partner) I I By: , I Sean Clark ! Its: Vice-President I AGENCY: ARROYO GRANDE REDEVELOPMENT AGENCY, a public body, corporate and politic By: Steven Adams, Executive Director ATTEST: Kelly Wetmore Director of Administrative Services/Agency Secretary EXHIBIT "I" SCHEDULE OF PERFORMANCE For the purposes of this Schedule ofPerfonnance, the "Date of Agreement" is March 20, 2002. The Executive Director may extend by not more than ninety (90) days the time under this Schedule ofPerfonnance by which any obligation of Developer shall be perfonned. 1. Satisfaction of Conditions Precedent to Not later than September 30, 2003. Conveyance. Developer shall satisfy the Conditions Precedent to Conveyance. 2. Closing. The Conveyance is effected Within thirty (30) days after the satisfaction of transferring a interest in the Site to the the Condition Precedent to Conveyance and not Developer (by the Agency Deed, to be later than three hundredth (300'h) day after the evidenced and made of public record by the Date of Agreement. recording of the Memorandum of Agreement, 1 to be recorded immediately following I recordation ofthe Agency Developer CC&Rs), with the recorded Agency I Developer CC&Rs and Memorandum of Agreement to be delivered to the Agency. 3. TCAC Approval. The Developer shall have Not later than September 30, 2003. obtained a preliminary reservation of tax credits by TCAC. 4. Commencement of Construction. The For the First Phase: by the earlier of: (i) the first Developer shall have commenced construction anniversary of the Conveyance. or (ii) of the Improvements. December 30, 2004. For the Second Phase: by the earlier of: (i) the second anniversary of the Conveyance, or (ii) December 30, 2004. 5. Completion of Construction. Developer shaH Within fourteen (14) months after the earlier of complete construction of the Improvements. (i) the commencement of construction of the corresponding Phase or (ii) the time established in this Schedule ofPerfonnance for the commencement of the corresponding Phase of the Improvements. 6. Rental Units Occupied. Developer causes the Within one hundred (100) days after the earlier Required Affordable Units to be occupied of (i) completion of construction or (ii) the time using the Prescribed Rent Levels in established for completion of construction in confonnity with the Agreement. this Schedule ofPeifonnance. Exhibit "A" Page I of 1 , , i i EXHIBIT "A" I t I , FIRST AMENDMENT TO DISPOSITION AND r DEVELOPMENT/AFFORDABLE HOUSING AGREEMENT I BY AND BETWEEN THE ARROYO GRANDE I REDEVELOPMENT AGENCY AND COURTLAND. ARROYO GRANDE, L.P. This FIRST AMENDMENT TO DISPOSITION AND i I I DEVELOPMENT/AFFORDABLE HOUSING AGREEMENT ("Agreement"), dated, for I identification purposes only, as of March 11, 2003, entered into by and between the , I ARROYO GRANDE REDEVELOPMENT AGENCY, a public body, corporate politic r ("Agency") and COURTLAND-ARROYO GRANDE, L.P., a California limited , I i partnership ("Developer"). ! WHEREAS, AGENCY and DEVELOPER entered into a Disposition and i i DevelopmenUAffordable Housing Agreement dated as of March 20, 2002, under which I DEVELOPER was to develop not fewer than eighty-one (81) and up to one hundred f eight (108) dwelling units; I I WHEREAS, Pursuant to Section 7.10 of the Agreement, the Executive Director has extended the time for performance of certain provisions of the Agreement pursuant to Section 7.10; I i WHEREAS, DEVELOPER has requested that the time for performance of certain I provisions of the Agreement be extended; NOW, THEREFORE, in consideration of the premises and for other valuable I consideration the receipt of which is hereby acknowledged, the parties hereto agree as r follows: A. Attachment #3 to the Agreement entitled "Schedule of Performance" is f amended and replaced in its entirety as shown in Exhibit "1" attached i hereto and incorporated herein by this reference. i , B. All other terms and conditions of the Agreement shall remain the same. IN WITNESS WHEREOF, AGENCY and DEVELOPER have executed this First Amendment to Disposition and DevelopmenUAffordable Housing Agreement as of the date first written above. --- j FIRST AMENDMENT PAGE 2 DEVELOPER: COURTLAND-ARROYO GRANDE, L.P. (a California limited partnership) By: Foundation for Affordable Housing II, Inc. a California Corporation (Its: General Partner) By: I Thomas E. Willard I I Its: President I By: MFPA, Inc. a CalifQrnia Corporation (Its: General Partner) By: Sean Clark Its: Vice-President AGENCY: ARROYO GRANDE REDEVELOPMENT AGENCY, a public body, corporate and politic By: Steven Adams, Executive Director ATTEST: Kelly Wetmore Director of Administrative Services/Agency Secretary I I f I I ) I i ! ) EXHIBIT "1" SCHEDULE OF PERFORMANCE For the purposes of this Schedule of Performance, the "Date of Agreement" is March 20, 2002. The Executive Director may extend by not more than ninety (90) days the time under this I Schedule of Performance by which any obligation of Developer shall be performed. ! i I. Satisfaction of Conditions Precedent to Not later than September 30, 2003. I Conveyance. Developer shall satisfy the Conditions Precedent to Conveyance. 2. Closing. The Conveyance is effected Within thirty (30) days after the satisfaction of transferring a interest in the Site to the the Condition Precedent to Conveyance and not Developer (by the Agency Deed, to be later than three hundredth (300'h) day after the evidenced and made of public record by the Date of Agreement. recording of the Memorandum of Agreement, to be recorded immediately following recordation ofthe Agency Developer CC&Rs). with the recorded Agency Developer CC&Rs and Memorandum of Agreement to be delivered to the Agency. 3. TCAC Approval. The Developer shall have Not later than September 30. 2003. obtained a preliminary reservation of tax credits by TCAC. 4. Commencement of Construction. The For the First Phase: by the earlier of: (i) the first Developer shall have commenced construction anniversary of the Conveyance, or (ii) of the Improvements. December 30. 2004. For the Second Phase: by the earlier of: (i) the I second anniversary of the Conveyance. or (ii) I December 30, 2004. i , i I 5. Completion of Construction. Developer shall Within fourteen (14) months after the earlier of I complete construction of the Improvements. (i) the commencement of construction of the corresponding Phase or (ii) the time established in this Schedule of Performance for the commencement of the corresponding Phase of the Improvements. 6. Rental Units Occupied. Developer causes the Within one hundred (100) days after the earlier Required Affordable Units to be occupied of (i) completion of construction or (ii) the time using the Prescribed Rent Levels in established for completion of construction in conformity with the Agreement. this Schedule ofPeiformance. Exhibit "A" Page I of I RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF I ARROYO GRANDE CONSENTING TO THE APPROVAL BY , THE ARROYO GRANDE REDEVELOPMENT AGENCY OF I I EXTENSION OF CERTAIN PROVISIONS OF A DISPOSITION I I AND DEVELOPMENT/AFFORDABLE HOUSING AGREEMENT , BETWEEN THE ARROYO GRANDE REDEVELOPMENT AGENCY AND COURTLAND-ARROYO GRANDE, L.P. WHEREAS, the Arroyo Grande Redevelopment Agency ("Agency") and the Courtland- Arroyo Grande, L.P, a California limited partnership ("Developer") entered into a Disposition and Development/Affordable Housing Agreement ("Agreement") which provides for the disposition and development as affordable senior housing of certain real property located in the City of Arroyo Grande; and I , I WHEREAS, Developer has requested additional time for performance of certain I provisions of said Agreement; and I WHEREAS, extension of certain provisions of said Agreement is to be authorized by the First Amendment to the Agreement; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo as follows: 1. The City Council finds and determines that an extension of certain provisions of the Agreement is in the best interests of the Agency; 2. An amendment to the Agreement, copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, is hereby approved. 3. The City Council consents that the Executive Director of the Agency is authorized and directed to sign the Agreement on behalf of the Agency. On motion by Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted on this day of ,2003. I RESOLUTION NO. PAGE 2 I I TONY M. FERRARA, MAYOR I ! I ATTEST: i ( I KELLY K. WETMORE, DIRECTOR OF ADMINISTRATIVE ( I , SERVICES/DEPUTY CITY CLERK I APPROVED AS TO CONTENT: ~~~~ STE EN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL. CITY ATTORNEY --._-- 9.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: CONSIDERATION OF PARTICIPATION IN STATEWIDE COMMUNITIES INFRASTRUCTURE PROGRAM (SCIP). APPLICANT: City of Arroyo Grande PROPOSAL: The City Council will consider participation in the Statewide Communities Infrastructure Program of the California Statewide Communities Development Authority. Participation in said program will enable property owners to finance development impact fees for public capital improvements imposed on new non-residential development. Said development impact fees will be used by the City I of Arroyo Grande to pay for public capital improvements which will be located in the City, and which will be of a type and nature authorized under the Municipal Improvement Act of 1913 (codified I at California Streets .and Highways Code Sections 10000 et seq.). Participation in said program does not itself authorize new or I additional development impact fees on any property owner. i , REPRESENTATIVE: City Manager i Any person affected or concerned by the proposal may submit written comments to the Office of the City Manager before the City Council hearing, or appear and be heard in support of or . opposition to the proposal at the time of the hearing. Any person interested in the proposal can contact the City Manager's Office at 214 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5404 during normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Date and Time of Hearing: Tuesday, March 11, 2003 at 7:00 p.m. Place of Hearing: Arroyo Grande City Council Chambers 215 E. Branch Street K.~tM~ Arroyo Grande, California 93420 Director of Administrative Services/Deputy City Clerk Publish 1 time, Friday, February 28, 2003 --------~- ~ --- MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER ~ SUBJECT: CONSIDERATION OF PARTICIPATION IN STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM (SCIP) DATE: MARCH 11, 2003 RECOMMENDATION: It is recommended the City Council: 1. Adopt the attached resolution approving membership in the California Statewide Communities Development Authority (CSCDA); and 2. Adopt the attached resolution authorizing the CSCDA to accept applications from property owners, conduct assessment proceedings and levy assessments against the property of participating owners for non- residential projects. FUNDING: There is no direct financial impact to the City projected from participation in this program. DISCUSSION: At the February 11, 2003 meeting, staff presented recommendations regarding participation in the Statewide Community Infrastructure Program ("SCIP"). SCIP is a program of the CSCDA. CSCDA is a joint powers authority sponsored by the League of California Cities and the California State Association of Counties. The member agencies of CSCDA include approximately 230 cities and 54 counties throughout California. SCIP is available to cities and counties that are members of the Authority and either the League of California Cities or the California State Association of Counties. SCIP was instituted by CSCDA in 2002 to allow owners of property in participating cities and counties to finance the development impact fees that would be payable by property owners upon receiving development entitlements or building permits. If a property owner chooses to participate, the development impact fees owed to the City will be financed by the issuance of tax-exempt bonds by CSCDA. CSCDA will impose a special assessment on the owner's CITY COUNCIL STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM MARCH 11, 2003 PAGE 2 property to repay the portion of the bonds issued to finance the fees paid with respect to the property. The property owner will either pay the impact fees at the time of permit issuance, and will be reimbursed from the SCIP bond proceeds when the SCIP bonds are issued, or the fees will be prepaid to the City from the proceeds of the SCIP bonds. In this way, the City is never at risk for the receipt of the impact fees. SCIP issues tax-exempt revenue bonds on a periodic basis. The proceeds from the revenue bonds are used by SCIP to provide financing for development impact fees or improvements to qualifying property owners. SCIP will then levy an annual assessment on the property owner's parcel(s). The assessment payments will be set at levels sufficient to repay the revenue bonds and to cover administrative costs of the program. The obligation to payoff the assessment lien follows the parcel, not the property owner, if the property owner chooses to sell the affected parcel. All the duties related to the formation and administration of the assessment district, the levy of the assessments, the issuance of the bonds, and the administration of funds will be handled by SCIP. The only responsibilities of the City are to make SCIP applications available to property owners, submit requests to withdraw funds held by SCIP as needed, and sign a single closing certificate. When this item was first presented to the City Council, discussion and feedback was mixed. There was overall opposition to use of SCIP for residential development projects, while a majority of the City Council directed staff to modify the proposal to be limited to non-residential projects for further consideration. Staff was also directed to research potential liability issues. After discussions with CSCDA representatives, staff has confirmed that there could be some level of liability if the assessments were not established correctly. However, we believe the risks created could be defined as minimal and would be comparable if the City were to initiate the assessment proceedings ourselves. The important factor to emphasize is that City Council approval would be required for any application. Therefore, approval of the City's participation in SCIP only establishes the City's ability to access the program when appropriate. The intent would be to recommend use of the program only when the City Council determines a proposed commercial redevelopment project is important for the economic vitality of the community, that the circumstances are appropriate for use of assessment financing, and that the this financing mechanism is necessary to make the project viable. The benefits of the program to the property owner include: . Only property owners who choose to participate in the program will have assessments imposed on their property. ~ CITY COUNCIL STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM MARCH 11, 2003 PAGE 3 . Instead of paying cash for development impact fees, the property owner receives low-cost, long-term tax-exempt financing of those fees, freeing up capital for other purposes. . The property owner can choose to payoff the special assessments at any time. . Owners of smaller projects can have access to tax-exempt financing of infrastructure. Before the inception of SCIP, only projects large enough to justify the formation of an assessment or communities facilities district had access to tax-exempt financing. The benefits to the City include: . The City is not liable to repay the bonds issued by CSCDA or the assessments imposed on the participating properties. . CSCDA handles all district formation, district administration, bond issuance and bond administration functions. Therefore, participating cities can provide tax-exempt financing to property owners through SCIP while committing little staff time to administer the program. . Providing tax-exempt financing helps cushion the impact of rising development impact fees on property owners. . Access to tax-exempt financing makes development fees more economically feasible for projects, thus increasing funding available to the City for needed public improvements financed by the fees. Two resolutions are attached for City Council consideration. The first will establish the City as a member of CSCDA in order to become eligible for the program. It authorizes the Mayor or City Manager to execute the attached agreement. The second proposed resolution authorizes CSCDA to accept applications from property owners to apply for tax-exempt financing of non- residential development impact fees through SCIP, form an assessment district covering our jurisdiction, conduct assessment proceedings, and levy assessments against the property of participating owners. It also authorizes miscellaneous related actions and makes certain findings and determinations required by law. Attached to the resolution as Exhibit A is a "Form of CSCDA Resolution of Intention." This is for informational purposes and does not require action by the City Council. ALTERNATIVES: The following altematives are provided for the Council's consideration: - Adopt the attached resolutions approving participation in the SCIP program; - Adopt the attached resolutions approving participation in the SCIP program and provide direction to staff if the City Council would like to place further restrictions on utilization of the program; ri ---.~~ , -- CITY COUNCIL STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM MARCH 11, 2003 PAGE 4 - Delay action on the attached resolutions and request additional information from staff; - Do not approve the attached resolutions; - Provide direction to staff. Attachments: 1. Amended and Restated Joint Exercise of Powers Agreement Relating to the California Statewide Communities Development Authority ---------.- RESOLUTION NO. - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE JOINING THE STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM AND AUTHORIZING THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO ACCEPT APPLICATIONS FROM PROPERTY OWNERS, CONDUCT SPECIAL ASSESSMENT PROCEEDINGS AND LEVY ASSESSMENTS WITHIN THE TERRITORY OF THE CITY OF ARROYO GRANDE AND AUTHORIZING RELATED ACTIONS WHEREAS, the California Statewide Communities Development Authority (the "Authority") is a joint exercise of powers authority the members of which include numerous cities and counties in the State of California, including the City of Arroyo Grande (the "City"); and WHEREAS, the Authority has established the Statewide Community Infrastructure Program ("SCIP") to allow the financing of certain development impact fees (the "Fees") levied in accordance with the Mitigation Fee Act (California Government Code Sections 66000 and following) and other authority providing for the levy of fees on new development to pay for public capital improvements (collectively, the "Fee Act") through the levy of special assessments pursuant to the Municipal Improvement Act of 1913 (Streets and Highways Code Sections 10000 and following) (the "1913 Act") and the issuance of improvement bonds (the "Local Obligations") under the Improvement Bond Act of 1915 (Streets and Highways Code Sections 8500 and following) (the "1915 Act"); and WHEREAS, the City desires to allow the owners of property being developed within its jurisdiction to participate in SCIP and to allow the Authority to conduct assessment proceedings under the 1913 Act and issue Local Obligations under the 1915 Act to finance Fees levied on such properties provided that such property owners voluntarily agree to participate and consent to the levy of such assessments; and WHEREAS, in each year in which eligible property owners within the jurisdiction of the City elect to participate in SCIP, the Authority will conduct assessment proceedings under the 1913 Act and issue Local Obligations under the 1915 Act to finance Fees payable by such property owners and, at the conclusion of such proceedings, will levy special assessments on such property within the territory of the City ICounty; and WHEREAS, there has been presented to this meeting a proposed form of Resolution of Intention to be adopted by the Authority in connection with such assessment proceedings, a copy of which is attached hereto as Exhibit A (the "ROI") and the territory within which assessment may be levied for SCIP (provided that the owner of any property subject to assessment consents to such assessment) shall be coterminous with the official boundaries of the City of record at the time of adoption of each such Resolution of Intention (the "Proposed Boundaries"), and reference is hereby made to such boundaries for the plat or map required to be included in this Resolution pursuant to Section 10104 of the Streets and Highways Code; and WHEREAS, the City will not be responsible for the conduct of any assessment proceedings; the levy or collection of assessments or any required remedial action in the case of delinquencies in such assessment payments; or the issuance, sale or administration ofthe Local Obligations or any other bonds issued in connection with SCIP; and I , RESOLUTION NO. PAGE 2 WHEREAS, pursuant to Government Code Section 6586.5, notice was published at least five days prior to the adoption of this resolution of a public hearing, which was duly conducted by this Council concerning the significant public benefits of SCIP and the financing of the public capital improvements to be paid for with the proceeds of the Fees. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. The City hereby consents to the conduct of special assessment proceedings by the Authority in connection with SCIP pursuant to the 1913 Act and the issuance of Local Obligations under the 1915 Act on any property within the Proposed Boundaries; provided, that (a) Such proceedings are conducted pursuant to one or more Resolutions of Intention in substantially the form of the ROI; and (b) The legal owner(s) of such property execute a written consent to the levy of assessment in connection with SCIP by the Auihority and execute an assessment ballot in favor of such assessment in compliance with the requirements of Article XIIID I of the State Constitution. , 2. The City hereby finds and declares that the issuance of bonds by the Authority in connection I with SCIP will provide significant public benefits, including without limitation, savings in I effective interest rate, bond preparation, bond underwriting and bond issuance costs and the , I more efficient delivery of local agency services to residential and commercial development. 3. The Authority has prepared and will update from time to time the SCIP Manual of , Procedures" (the "Manual") and the City will handle Fee revenues for properties participating ! in SCIP in accordance with the procedures set forth therein. 4. The appropriate officials and staff of the City are hereby authorized and directed to make SCIP applications available to all property owners who are subject to Fees for new development within the City and to inform such owners of their option to participate in SCIP; provided, that the Authority shall be responsible for providing such applications and related materials at its own expense. The staff persons listed on Exhibit B, and any other staff persons chosen by the City Manager from time to time, are hereby designated as the contact persons for the Authority in connection with the SCIP program. 5. The appropriate officials and staff of the City are hereby authorized and directed to execute I and deliver such closing certificates requisitions and related documents as are reasonably I required by the Authority in accordance with the Manual to implement SCIP for property owners who elect to participate in SCIP and to evidence compliance with the requirements of federal and state law in connection with the issuance by the Authority of the Local Obligation and any other bonds for SCIP. To that end, and pursuant to Treasury Regulations Section 1.150-2, the staff persons listed on Exhibit B, or other staff person acting in the same capacity for the City with respect to SCIP, are hereby authorized and designated to declare the official intent of the City with respect to the public capital improvements to be paid or reimbursed through participation in SCIP. 6. Notwithstanding any other provision of this Resolution or of the SCIP Manual, property within the City which is designated as residential property will not be eligible to participate in SCIP. Applications for such property may not be approved by the City. RESOLUTION NO. PAGE 3 7. This Resolution shall take effect immediately upon its adoption. The Director of Administrative Services/Deputy City Clerk is hereby authorized and directed to transmit a certified copy of this resolution to the Secretary of the Authority. On motion by Council Member , seconded by Council Member , and on the following roll-call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this _ day of March, 2003. RESOLUTION NO. PAGE 4 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK i APPROVED AS TO CONTENT: ~-- ~." , T S V N ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. PAGE 5 EXHIBIT A FORM OF RESOLUTION OF INTENTION TO BE ADOPTED BY CSCDA RESOLUTION OF INTENTION OF THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO FINANCE THE PAYMENT OF DEVELOPMENT IMPACT FEES FOR PUBLIC IMPROVEMENTS IN THE PROPOSED ASSESSMENT DISTRICT NO. (COUNTY OF , CALIFORNIA), APPROVING A PROPOSED BOUNDARY MAP, MAKING CERTAIN DECLARATIONS, FINDINGS AND DETERMINATIONS CONCERNING RELATED MATTERS, AND AUTHORIZING RELATED ACTIONS IN CONNECTION THEREWITH WHEREAS, under the authority of the Municipal Improvement Act of 1913 (the "1913 Act"), being Division 12 (commencing with Sections 10000 and following) of the California Streets and Highways Code, the Commission (the "Commission") of the California Statewide Communities Development Authority (the "Authority") intends to finance, through its Statewide Community Infrastructure Program, the payment of certain development impact fees for public improvements as described in Exhibit A attached hereto and by this referj3nce incorporated herein (the "Improvement Fees"), all of which are of benefit to the proposed Assessment District No. (County of , California) (the "Assessment Districf'); and WHEREAS, the Commission finds that the land specially benefited by the Improvement Fees is shown within the boundaries of the map entitled "Proposed. Boundaries of Assessment District No. (County of , California)," a copy of which map is on file with the Secretary and presented to this Commission meeting, and determines that the land within the exterior boundaries shown on the map shall be designated "Assessment District No. (County of , California)"; NOW, THEREFORE, BE IT RESOLVED that the Commission of the California Statewide Communities Development Authority hereby finds, determines and resolves as follows: 1. The above recitals are true and correct, and the Commission so finds and determines. 2. Pursuant to Section 2961 of the Special Assessment Investigation, Limitation and Majority Protest Act of 1931 (the "1931 Act"), being Division 4 (commencing with Section 2800) of the California Streets and Highways Code, the Commission hereby declares its intent to comply with the requirements of the 1931 Act by complying with Part 7.5 thereof. 3. The Commission has or will designate a registered, professional engineer as Engineer of Work for this project, and hereby directs said firm to prepare the report containing the matters required by Sections 2961(b) and 10204 of the Streets and Highways Code, as supplemented by Section 4 of Article XIIID of the California Constitution. 4. The proposed boundary map of the Assessment District is hereby approved and adopted. Pursuant to Section 3111 of the California Streets and Highways Code, the Secretary of the Authority is directed to file a copy of the map in the office of the County Recorder of the County of within fifteen (15) days of the adoption of this resolution. RESOLUTION NO. PAGE 6 5. The Commission determines that the cost of the Improvement Fees shall be specially assessed against the lots, pieces or parcels of land within the Assessment District benefiting from the payment of the Improvement Fees. The Commission intends to levy a special assessment upon such lots, pieces or parcels in accordance with the special benefit to be received by each such lot, piece or parcel of land, respectively, from the payment of the Improvement Fees. 6. The Commission intends, pursuant to subparagraph (f) of Section 10204 of the California Streets and Highways Code, to provide for an annual assessment upon each of the parcels of land in the proposed assessment district to pay various costs and expenses incurred from time to time by the Authority and not otherwise reimbursed to the Authority which result from the administration and collection of assessment installments or from the administration or registration of the improvement bonds and the various funds and accounts pertaining thereto. 7. Bonds representing unpaid assessments, and bearing interest at a rate not to exceed twelve percent (12%) per annum, will be issued in the manner provided by the Improvement Bond Act of 1915 (Division 10, Streets and Highways Code), and the last installment of the bonds shall mature not to exceed thirty (30) years from the second day of September next sl.jcceeding twelve (12) months from their date. 8. The procedure for the collection of assessments and advance retirement of bonds under the Improvement Bond Act of 1915 shall be as provided in Part 11.1, Division 10, of the Streets and Highways Code of the State of California. 9. Neither the Authority nor any member' agency thereof will obligate itself to advance available funds from its or their own funds or otherwise to cure any deficiency which may occur in the bond redemption fund. A determination not to obligate itself shall not prevent the Authority or any such member agency from, in its sole discretion, so advancing funds. 10. The amount of any surplus remaining in the improvement fund after completion of the improvements and payment of all claims shall be distributed in accordance with the provisions of Section 10427.1 of the Streets and Highways Code. 11. To the extent any Improvement Fees are paid to the Authority in cash with respect to property within the proposed Assessment District prior to the date of issuance of the bonds, the amounts so paid shall be reimbursed from the proceeds of the bonds to' the property owner or developer that made the payment. RESOLUTION NO. PAGE 7 EXHIBIT B CITY OF CONTACTS FOR SCIP PROGRAM Primary Contact Name: Title: Mailing Address: Delivery Address (if different): E-mail: Telephone: Fax: Secondary Contact Name: Title: Mailing Address: Delivery Address (if different): E-mail: Telephone: Fax: [Add additional contacts as needed] RESOLUTION NO. A RESOLUTION APPROVING, AUTHORIZING AND DIRECTING EXECUTION OF AN AMENDED AND RESTATED JOINT. EXERCISE OF POWERS AGREEMENT RELATING TO THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY WHEREAS, the City of Arroyo Grande, California (the "City"), has expressed an interest in participating in the economic development financing programs (the "Programs") in conjunction with the parties to that certain Amended and Restated Joint Exercise of Powers Agreement Relating to the California Statewide Communities Development Authority, dated as of June 1, 1988 (the "Agreement"); and WHEREAS, there is now before this City Council the form of the Agreement; and WHEREAS, the City proposes to participate in the Programs and desires that certain projects to be located within the City be financed pursuant to the Programs and it is in the public interest and for the public benefit that the City do so; and WHEREAS, the Agreement has been filed with the City, and the members of the City Council of the City, with the assistance of its staff, have reviewed said document; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES HEREBY RESOLVE AS FOLLOWS: 1. The Agreement is hereby approved and the Mayor or the City Manager or designee thereof is hereby authorized and directed to execute said document, with such changes, insertions and omissions as may be approved by said Mayor or City Manager, and the Administrative Services Director/Deputy City Clerk or designee is hereby authorized and directed to affix the City's seal to said document and to attest thereto. 2. The Mayor, the City Manager, the Administrative Services DirectorlDeputy City Clerk and all other proper officers and officials of the City are hereby authorized and directed to execute such other agreements, documents and certificates, and to perform such other acts and deeds, as may be necessary or convenient to effect the purposes of this Resolution and the transaction herein authorized. I RESOLUTION NO. PAGE 2 3. The Administrative Services DirectorlDeputy City Clerk of the City shall forward a certified copy of this Resolution and an originally executed Agreement to: Angie Sessions Orrick, Herrington & Sutcliffe LLP 400 Capitol Mall, Suite 3000 Sacramento, California 95814 4. This Resolution shall take effect immediately upon its passage. On motion of Council Member , seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this day of ,2003. I RESOLUTION NO. PAGE 3 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~~ S VEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTQRNEY . .- Attachment 1 AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT RELATING TO THe CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY THIS AGREEMENT. dated as of June 1. 1988. by and among the parties executing this Agreement (all such parties. except those which have withdrawn in accordance with Section 13 hereof. being herein referred to as the .program Participants") : WITNESSETH .. WHEREAS. pursuant to Title 1. Divis~on 7. Chapter.S of the Government Code of the State of California (the "Joint Exercise of Powers Act"). two or more pUblic agencies may by agreement jointly exercise any power common to the contracting parties; and WHEREAS. each of the Program Participants is a "public agency" as that term is defined in Section 6500 of the Government Code of the State of California, and WHEREAS. eacb of the Program Participants is i empowered to promote economic development. including. without limitation. the promotion of opportunities for the creation or i retention of employment. the stimulation of economic activity. , and the increase of the tax base. within its boundaries; and WHEREAS. a public entity established pursuant to i the Joint Exercise of Powers Act is empowered to issue I industrial development bonds pursuant to the California , Industrial Development Financing Act (Title 10 (commencing , with Section 91500 of the Government Code of the State of I California) ) (the .Act") and to otherwise undertake (inancing i i programs under the Joint Exercise of Powers Act or other I applicable provisions of law to promote economic development , through the issuance of bonds. notes. or other evidences of I indebtedness. or certificates of participation in leases or other agreements (all such instruments being herein collectively referred to as "Bonds.); and I , WHEREAS, in order to promote economic development within the State of California. the County Supervisors Association of California ("CSAC"). together with the California Manufacturers Association. has established the Bonds for Industry program (the "Program"). .. j --.- I WHEREAS, in furtherance of the Program, certain California counties (collectively, the "Initial Participants") have entered into that certain Joint Exercise of Powers Agreement dated as of November 18, 1987 (the ~lnitial Agreement"), pursuant to which the California Counties Industrial Development Authority has been established as a separate entity under the Joint Exercise of Powers Act for the purposes and with the powers specified in the Initial Agreement; and WHEREAS, the League of California Cities ("LCC") has determined to join as a sponsor of the program and to actively participate in the administration of the Authority; and .. WHEREAS, the Initial Participants have determined to specifically authorize the Authority to issue Bonds pursuant to Article 2 of the Joint Exercise of Powers Act ("Article 2") and Article 4 of the Joint Exercise of Powers Act ("Article 4"), as well as may be authorized by the Act or other applicable law; and WHEREAS, the Initial Participants desire to rename the California Counties Industrial Development. Authority to better reflect the additional sponsorship Of the Program;.and WHEREAS, each of the Initial Participants has determined that it is in the public interest of the citizens within its boundaries, and to the benefit of such Initial participant and the area and persons served by such Initial Participant, to amend and restate in its entirety the Initial Agreement in order to implement the provisions set forth above; and WHEREAS, it is the desire of the Program Participants to use a public entity established pursuant to the Joint Exercise of Powers Act to undertake projects within their respective jurisdictions that may be financed with Bonds issued pursuant to the Act, Article 2, Article 4, or other applicable provisions of law; and WHEREAS, the projects undertaken will result in significant public benefits, including those public benefits set forth in Section 91502.1 of the Act, an increased level of economic activity, or an increased tax base, and will therefore serve and be of benef!t to the inhabitants of the jurisdictions of the Program Participants; NOW, THEREFORE, the Program Parti~ipants, for and in consideration of the mutual promises and agreements herein contained, do agree to restate and amend the Initial Agreement in its entirety to provide as follows: . - Sect ion 1. Purpose. This Agreement is made pursuant to the provisions of the Joint Exercise of Powers Act, relating to the joint exercise of powers common to public agencies, in this case being the Program Participants. The Program Participants each possess the powers referred to in the recitals hereof. The purpose of this Agreement is to establish an agency for, and with the purpose of. issuing Bonds to finance projects within the territorial limits of the Program Participants pursuant to the Act. Article 2. Article 4, or other appliable provisions of law; provided, however that nothing in this Agreement shall be construed as a limitation on the rights of the Program Participants to pursue economic development outside of this Agreement. including the rights to issue Bonds through industrial development authorities under the Act. or as . otherwise permitted by law. Within the various jurisdictions of the Program Participants such purpose will be accomplished and said powers. exercised in the manner hereinafter set forth. Section 2. !!.!:!!! . i , This Agreement shall become effective as of the date i I hereof and shall continue in full force and effect for a I period of forty (40) years from the date hereof. or untii such I i time as it is terminated in writing by all the Program I Participants; provided. however. that this Agreement shall not t terminate or be terminated until the date on which all Bonds i or other indebtedness issued or caused to be issued by the , Authority shall have been retired. or full provision shall I have been made for their retirement. including interest until their retirement date. , Section 3. Author ity. I A. CREATION AND POWERS OF AUTHORITY. (1) Pursuant to the Joint Exercise of Powers Act. there I is hereby created a pUblic entity to be known as the , , "California Statewide Communities Development Authority" (the i "Authority"), and said Authority shall be a pUblic entity , I separate and apart from the Program Participants. Its debts. I i liabilities and obligations do not constitute debts. l liabilities or obligations of any party to this Agreement. I i B. COMMISSION. The Authority shall be administered by a Commission (the "Commission") which shall consist of seven members. each .-. 3 i , . serving in his or her individual capacity as a member of the Co~~ission. The Com~ission shall be the administering agency of this Agreement, and, as such, shall be vested with the powers set.Jorth herein, and shall execute and administer -this Agreement in accordance with the purposes and functions provided herein. Four members of the Commission shall be appointed by the governing body of CSAC and three members of the Commission shall be appointed by the governing body of LCC. Initial members of the Commission shall serve a term ending June 1, 1991. Successors to such members shall be selected in the manner in which the respective initial member was selected and shall serve a term of three years. Any appointment to fill an unexpired term, however. shall be for such unexpired term. The term of office specified above shall be applicable "unless the term of office of the respective member is terminated as hereinafter provided. and provided that the term of any member shall not expire until a successor thereto has been apPointed as provided herein. Each of CSAC and LCC may appoint an alternate ~ember of the Commission for each member of the Commission which it appoints. Such alternate member may act as a member of the Commission in place of and during the absence or disability of such regularly appointed member. All references in this. Agreement to any member of the Commission shall be deemed to refer to and include the applicable alternate member when so , acting in place. of a regularly appointed member. [ I Each member or alternate member of the Commission I may be removed and replaced at any time by the governing body i : by which such member was appointed. Any individual. including I any member of the governing body or staff of CSAC or LCC. shall be eligible to serve as a member or alternate member of f the Commission. , I Members and alternate members of the Commission I ! shall not receive any compensation for serving as such but , shall be entitled to reimbursement for any ezpenses actually r i incurred in connection with serving as a member or alternate I member. if the Commission shall determine that such expenses ! shall be reimbursed and there are unencumbered funds available for such purpose. C. OFFICERS; DUTIES; OFFICIAL BONDS. The Commission shall elect a Chair. a Vice-Chair, I and a Secretary of the Authority from among its members to serve for such term as shall be determined by the Commission. , I The Commission shall appoint one ~r more of its officers or r 4 f - ------------- -- i employees to serve as treasurer, auditor, and controller of the Authority (the "Treasurer") pursuant to Section 6505.6 of the Joint Exercise of Powers Act to serve for such term as shall be determined by the Commission. Subject to the applicable provisions of any resolution, indenture or other instrument or proceeding authorizing or securing Bonds (each such resolution, indenture, instrument and proceeding being herein referred to as an "Indenture") providing for a trustee or other fiscal agent, the Treasurer is designated as the depositary of the Authority to have custody of all money of the Authority, from whatever source derived. The Treasurer of the Authority shall have the powers, duties and responsibilities specified in .. Section 6505.5 of the Joint Exercise of Powers Act. The Treasurer of the Authority is designated as the i I public officer or person who has charge of, handles, or has I access to any property of the Authority, and such officer I shall file an official bond with the Secretary of the Authority in the amount specified by resolution of the Commission but in no event less than $1,000. If and to the [ extent permitted by law, any such officer may satisfy this requirement by filing an official bond in at least said amount obtained in connection with another public office. I I The Commission shall have the power to appoint such f . other officers and employees as it may deem necessary and to retain independent counsel, consultants and accountants. i I The Commission shall have the power, by resolution, ! to the extent permitted by the Joint Exercise of Powers Act or i any other applicable law, to delegate any of its functions to ! one or more of the members of the Commission or officers or i agents of the Authority and to. cause any of said members, i officers or agents to take any actions and execute any I i documents or instruments for and in the name and on behalf of I i the Commission or the Authority. ! I , D. MEETINGS OF THE COMMISSION. i i (1) Reqular Meetings. 1 The Commission shall provide for its regular I meetings; provided. however, it shall hold at least one I regular meeting each year. The date, hour and place of the holding of the regular meetings shall be fixed by resolution of the Commission and a copy of such resolution shall be filed with each party hereto. ! .< 5 ---- - (2 ) Special Meetinos. Special meetings of the Commission may be called in accordance with the provisions of Section 54956 of the Government Code of the State of California~_~_ ! (3) Ralph M. Brown Act. f All meetings of the Commission. including. without limitation. regular. adjourned regular. special. and adjourned special meetings shall be called. noticed. held and conducted in accordance with the provisions of the Ralph M. Brown Act (commencing with Section 54950 of the Government Code of the State of California). (4) Minutes. .. The Secretary of the Authority shall cause to be kept minutes of the regular. adjourned regular. special. and adjourned special meetings of the Commission and shall. as soon as possible after each meeting. cause a copy of the minutes to be forwarded to each member of the Commission. (5 ) Quorum. A majority of the members pf the Commission which includes at least one member appointed by the governing body of each of CSAC and LCC shall constitute a quorum for the transaction of business. No action may be taken by the Commission except upon the affirmative vote of a majority of the members of the Commission which incudes at least one member appointed by the governing body of each of CSAC and LCC. except that less than a quorum may adjourn a meeting to another time and place. E. RULES AND REGULATIONS. The Authority may adopt. from time to time. by resolution of the Commission such rules and regulations for the conduct of its meetings and affairs as may be required. ! Section 4. Powers. The Authority shall have any and all powers relating to economic development authorized by law to each of the parties hereto and separately to the public entity herein created. including. without limitation. the promotion of opportunities for the creation and retentiop of employment. the stimulation of economic activity. and the increase of the tax base. within the jurisdictions. of such parties.' Such powers shall include the common powers 'specified in this 6 . Agreement and may be exercised in the ~anner and according to the method provided in this Agreement. All such powers common to the parties are specified as powers of the Authority. The Authority is hereby authorized ~o do all acts necessary for , the exercise of such powers, including, but not limited to. "any or all of the following: to make and enter into . contracts; to employ agents and employees; to ac:quire, construct. provide for maintenance and operation of, or maintain and operate, any buildings, works or improvements; to acquire, hold or dispose of property wherever located; to incur debts, liabilities or obligations; to receive gifts, contributions and donations of property, funds, serv.ices and other forms of assistance from persons, firms, corporations and any governmental entity; to sue and be sued in its own name; and generally to do any and all things necessary or convenient to the promotion of economic development, including I without limitation the promotion of opportunities for .the creation or retention of employment, the stimulation of I , economic activity, and the increase of the tax base, all as I herein contemplated. Without limiting the generality of the I foregoing, the Authority may issue or cause to be issued I bonded and other indebtedness, and pledge any property or I , revenues as security to the extent permitted under the Joint , Exercise of Powers Act, including Article 2 and Article 4, the i ACt or any other applicable provision of law. The manner in which the Authority shall exercise its I powers and perform its duties is and shall be sUbject to the f restrictions upon the manner in which a California county could exercise such powers and perform such duties until a I California general law city shall become a Program , , Participant, at which time it shall be subject to the i restrictions upon the manner in which a California general law I city could exercise such powers and perform such duties. The i manner in which the Authority shall exercise its powers and i perform its duties shall not be subject to any restrictions applicable to the manner in which any other public agency f could exercise such powers or perform such duties, ~hether such agency is a party to this Agreement or not. Section 5. Fiscal Year. i ! For the purposes of this Agreement. the term -Fiscal I i Year- shall mean the fiscal year as established from time to I time by the Authority, being, at the date of this Agreement. the period from July 1 to and including the following June 30. except for the first Fiscal Year which shall be the period f from the date of this Agreement to June 30, 1988. ;' .~ I 7 'iQ~C:: ---.- Section 6. Disposition of Assets. At the end of the term hereof or upon the earlier termination of this Agreement as set forth in $ection 2 hereof. after payment of all expenses and liabilities of the Authority. a 11 property of the Authority both rea I and personal shall automatically vest in the Program Participants and shall thereafter remain the sole property of the Program Participants; provided, however, that any su~plus money on hand shall be returned in proportion to the contributions made by the Program Participants. Sect ion 7. Bonds. The Authority shall issue Bonds for the purpose of exercising its powers ~nd raising the funds necessary to carry out its purposes under this Agreement. Said Bonds may. at the discretion of Authority, be issued in series. The services of bond counsel. financing consultants and other consultants and advisors working on the projects and/or their financing shall be used by the Authority. The fees and expenses of such counsel, consultants, advisors, and the expenses of CSAC, LCC, and the Commission shall be paid from the proceeds of the Bonds or any other unencumbered funds of the Authority available for such purpose. Section 9. Local Approval. A copy of the application for financing of a project shall be filed by the Authority with the Program Participant in whose jurisdiction the project is to be located. The' Authority shall not issue Bonds with respect to any project unless the governing body of the Program Participant in whose jurisdiction the project is to be located. or its duly authorized designee, shall approve, conditionally or unconditionally, the project, including the issuance of Bonds therefor. Action to approve or disapprove a project shall be taken within 45 days of the filing with the Program Participant. Certification of approval or disapproval shall be made by the clerk of the governing body of the Program I Pa.rticipant, or by such other officer as may be designated by . the applicable Program Participant, to the Authority.. I I I Section e. Bonds Only Limited and Special i I ! Obligations of Authority. i . , [ together with the interest and premium. r The Bonds, [ if any. thereon. shall not be deemed to constitute a debt of any Program Participant, CSAC. or LCCor pledge of the faith I and credit of the Program Participants. CSAC, LCC, or the f , i , : I _._~--- 0 I . Authority. The Bonds shall be only special obligations of the Authority. and the Authority shall under no circumstances be obligated to pay the Bonds or the respective project costs except from revenues and other funds pledged therefor. Neither the Program Participants. CSAC. LCC, nor the Authority shall be obligated to pay the priric"lpal of, premium. if any, or interest on the Bonds, or other costs incidental thereto, except from the revenues and funds pledged therefor, and. neither the faith and. credit nor the taxing power of the Program Participants nor the faith and credit of CSAC, LCC, or the Authority shall be pled.ged to the payment of the principal of, premium. if any, or interest on the Bonds nor shall the Program Participants, CSAC. LCC. or the Authority in any manner be obligated to make any appropriation for such payment. No covenant or agreement contained in any Bond or Indenture shall be deemed. to be a covenant or agreemerit of any member of the Commission. or any officer, agent or employee of the Authority in his ind.ividual capacity and neither the Commission of the Authority nor any officer thereof executing. the Bonds shall be liable personally on any Bond or be sUbject to any personal liability or accountability by reason of the issuance of any Bonds. Section 10. Accounts and Reports. All funds of the Authority shall be strictly accounted for. The Authority shall establish and maintain such funds and accounts as may be required by good accounting practice and by any 'provision of any Indenture (to the extent such duties are not assigned to a trustee of Bonds). The books and records of the Authority shall be open to inspection at all reasonable times by each Program Participant. The Treasurer of the Authority shall cause an independent audit to be made of the books of accounts and. financial records of the Agency by a certified public accountant or pUblic accountant in compliance with the provisions of Section 6505 of the Joint Exercise of Powers Act. In each case the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the Government Code of the State of California and shall conform to generally accepted auditing standards. When such an audit of accounts and records is made by a certified public accountant or public accountant, a report thereof shall be filed as public records with each Program Participant and also with the county auditor of each county in which a Program Participant is located. Such report shall be filed within 12 months of the end of the Fiscal Year or Years under examination. .. 9 i '7"~" i ---------- - Any costs of the audit, including contracts with, or employment of, certified public accountants or pUblic accountants in making an audit pursuant to this Section, shall -. -- be borne by the Authority and shall be a charge against any unencumbered funds of the Authority available for that purpose. In any Fiscal Year the Commission may, by resolution adopted by unanimous vote, replace the annual special audit with an audit covering a two-year period. The Treasurer of the Authority, within 120 days after the close of each Fiscal Year. shall give a complete written report of all financial activities for such Fiscal Year to each of the Program Participants to the extent such activities are not covered by the reports of the trustees for the Bonds. The trustee appointed under each Indenture'shall establish suitable funds. furnish financial reports and I provide suitable accounting procedures to carry out the I provisions of said Indenture. Said trustee may be given such duties in said Indenture as may be desirable to carry out this , Agreement. I Section 11. Funds. I Subject to the applicable provisions of each t Indenture. which may provide for a trustee to receive. have I I custody of and disburse Authority funds. the Treasurer of the Authority shall receive. have the custody of and disburse ! , Authority funds pursuant to the accounting procedures , I developed under Section 10 hereof. and shall make the , , disbursements required by this Agreement or otherwise i I necessary to carry out any of the provisions or purposes of , , this Agreement. I I Section 12. Notices. I I Notices and other communications hereunder to the , , Program Participants shall be sufficient if delivered to the i I clerk of the governing body of each Program Participant. i I Section 13. Withdrawal and Addition of Parties. I I , A Program Participant may withdraw from this , I Agreement upon written notice to the Commis~ion; provided. however. that no such withdrawal shall result in the dissolution of the Authority so long as any Bonds remain outstanding under an Indenture. Any such withdrawal shall be effective only upon receipt of ~he notice of withdrawal by the Commission which shall aCknowledge .receipt of such notice of withdrawal in writing and shall file such notice as an amendment to this Agreement effective upon such filing. 10 ____n__.____ - Qualifying public agencies may be added as parties to this Agreement and become Program Participants upon: (i) the filing by such public agency of an executed counterpart of this Agreement, together with a certified copy of the resolution of the governing bOdy of .such public agency approving this Agreement and the execution and delivery hereof; and (ii) adoption of a resolution of the Commission approving the addition of such pUblic agency as a Program Participant. Upon satisfaction of such conditions, the Commission shall file such executed counterpart of this. Agreement as an amendment hereto, effective upon such filing. Section 14. Indemnification. To the full extent permitted by law, the Commission may authorize indemnification by the Authority of any"person who is or was a member or alternate member of the Commission, or an officer, employee or other agent of the Authority, and who was or' is a party or is threatened to be made a party to a proceeding by reason of the fact that such person is or was such a member or alternate member of the Commission, or an officer, employee or other agent of the Authority, against expenses, judgments, fines, settlements a~d other amounts actually and reasonably incurred in connection with such proceeding, if such person acted in good faith and in a manner such person r~asonab1y believed to be in the best intere~ts of the Authority and, in the case of a criminal proceeding, had. no reasonable cause to believe the conduct of such person was unlawful and, in the case of an action by or in the right of t the Authority, acted with such care, including reasonable I inquiry, as an ordinarily prudent person in a like position would use under similar circumstances. , [ Section 15. Contributions and Advances. I , I Contributions or advances of public funds and of the ~ use of personnel, equipment or property may be made to the 1 I Authority by the parties hereto for any of .the purposes of 1 this Agreement. Payment of pUblic funds may be made to defray , , the cost of any such contribution. Any such advance may be made sUbject to repayment, and in such case shall be repaid, in the manner agreed upon by the Authority and the party making such advance at the time of .such advance. Section 16. Immunities. All of the privileges and immunities from liabilities, exemptions from laws, ordinances and rules, all pension, relief. disability, workers' compensation, and other benefits which apply to the activity of officers, agents or employees of Program Participants when performing their .~ 11 respective functions within the territorial limits of their respective public agencies, sha 11 apply to them to the same degree and extent while ~1}9:.!ged as members of the Commission or otherwise as an officer,agent or other representative of the Authority or while engaged in the performance of any of their functions or duties extraterritorially under the provisions of this Agreement. Sect ion 17. . Amendments. Except as provided in Section 13 above, this Agreement shall not be amended, modified, or altered except by a written instrument dUly executed by each of the Program Participants. . .. Section 18. Effect i veness. This Agreement shall become effective and be in full force and effect and a legal, valid and binding obligation of. I each of the Program Participants at 9:00 a.m., California i time, on the date that the Commission shall have received from each of the Initial Participants an executed counterpart of this Agreement, together with a certified copy of a resolution of the governing body of each such Initial participant approving this Agreement and the execution and delivery hereof. I . Section 19. Partial Inval idlty. I If anyone or more of the terms, provisions, I promises, covenants or conditions of this Agreement shall to . , any extent be adjudged invalid, unenforceable, void or , voidable for any reason whatsoever by a court of competent i jurisdiction, each and all of the remaining terms, provisions, f ! promises, covenants and conditions of this Agreement shall not , t be affected thereby, and shall be valid and enforceable to the l fullest extent permitted by law. , Section 20. Successors. 1 I - t This Agreement shall be binding upon and shall inure to the benefit of the successors of the parties hereto. Except to the extent expressly provided herein, no party may assign any right or obligation hereunder without the consent of the other parties. Section 21. M i see II aneous , This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. i 12 I ----- ~ , The section headings herein are for convenience only and are not to be construed as modifying or governing the language in the section referred to. Wherever in this Agreement any consent or approval is required. the same shall not be unreasonably withheld. This Agreement is made in the State of California. under the Constitution and laws of such state and is to be so construed. This Agreement is the complete and exclusive statement of the agreement among the parties hereto. .which supercedes and merges all prior proposals, understandings. and other agreements, including, without limitation, the Initial Aqreement. whether oral, written. or implied in conduct. between and among the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF. the partie. hereto have caused this Agreement to be executed and atteste4 by the.ir proper officers thereunto duly authorized, and their official seals to be hereto affixed. as of the day an4 y.ar first above written. Program Participant: [SEAL] By Ifa.: Title: ~ A'l"l'EST: By Name: Title: . , .. 13 - -~- -- -- ------ ~--~- -_.------- 9.b. CITY OF ARROYO GRANDE MEETING OF THE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a Public Hearing on the following item: CASE NUMBER: Lot Line Adjustment 02-005 APPLICANT: Stephen D. Hauck LOCATION: Lots 1 and 37 of Tract 2265 (Canyon Way) PROPOSAL: Reconfigure existing lots from 0.38 and 9.12 acres to 3.1 and 6.4 acres, respectively ENVIRONMENTAL DETERMINATION: . Categorically Exempt REPRESENTATIVE: Loal Lorenzen In compliance with the California Environmental Quality Act, the Community Development Department has determined that the proposed project is categorically exempt per Section 15305 of the CEQA Guidelines. Any person affected or concerned by this application may submit written comments to the Community Development Department before the City Council hearing, or appear and be heard at the time of hearing. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 . a.m. to 5:00 p.m., Monday through Friday). The project application will be available for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. DATE, TIME AND PLACE OF HEARING: MARCH 11, 2003 AT 7:00 PM Arroyo Grande City Council Chambers 215 E.Branch Street Arroyo Grande, California 93420 } ~huoJv- e, Director of Administrative Services/Deputy City Clerk Publish 1T, Friday, February 28, 2003 I -..--- MEMORANDUM TO: CITY COUNCIL FROM: -R> ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR BY: RYAN FOSTER, ASSISTANT PLANNER SUBJECT: LOT LINE ADJUSTMENT 02-005; LOTS 1 AND 37 OF TRACT 2265 (CANYON WAY); STEPHAN HUACK DATE: MARCH 11, 2003 ; I I RECOMMENDATION: It is recommended the City Council adopt the attached Resolution approving Lot Line Adjustment 02-005. FUNDING: No fiscal impact. DISCUSSION: Backaround The applicant has applied for a Lot Line Adjustment involving Lots 1 and 37 of Tract 2265 (Exhibit "B"). Both parcels are zoned Rural Residential (RR). Lot 37, excepting the portion designated as "buildable area", is part of an Open Space Agreement (Attachment 1) that was entered into by the City and Village Glen Homes, LLC on May 14, 2001. Summarv The applicant proposes to adjust the property line between the two adjacent lots, which would transfer 118,389 square-feet (2.72 acres) from Lot 37 to Lot 1. The applicant currently owns both lots, residing on Lot 1. This lot shares the view of the open space provided by Lot 37 with seven other lots. The applicant has stated that the Lot Line Adjustment is being pursued to retain ownership of the open space should Lot 37 be sold. The applicant has also expressed a desire to vegetate the area with native species to minimize erosion. The minimum parcel size for the Rural Residential District is 40,000 square-feet. Currently, Lot 1 is 16,641 square-feet and Lot 37 is 397,260 square-feet. The proposed Lot Line Adjustment would result in Lot 1 gaining 118,389 square-feet, for a total of 135,030 square- feet. Lot 37 would be reduced to 278,891 square-feet. Because the applicant is proposing to transfer a portion of open space to a lot that is not included in the existing Open Space Agreement, a new agreement would be necessary to retain the entire area as open space. The Planning Commission reviewed this project at its I I I I I --~.- --- ---..-- _____ __ __u__ u__J CITY COUNCIL LLA 02-005 MARCH 11. 2003 PAGE 2 OF 2 meeting of January 21, 2003 and unanimously recommended that the City Council adopt a Resolution approving Lot Line Adjustment 02-005 (Attachment 2). ENVIRONMENTAL DETERMINATION: Staff has reviewed this project in compliance with the California Environmental Quality Act (CEQA). Based on this review, staff has determined that the project is Categorically Exempt per Section 15305 of the CEQA Guidelines. PUBLIC COMMENTS: A public notice was published in the Times Press Recorder on February 28, 2003; notices were also sent to property owners within 300' of the project site on February 28, 2003. As of March 7, 2003, staff has not received any comments from the public regarding this project. ALTERNATIVES: The following alternatives are presented for Council consideration: - Adopt the attached Resolution; - Modify and adopt the attached Resolution; - Do not adopt the attached Resolution; - Provide direction to staff. Attachments: Resolution instructing the Director of Administrative Services to file a Notice of Exemption and approving Lot Line Adjustment 02-005 Exhibit "B" Parcel Map submitted by applicant 1. Existing Open Space Agreement 2. Minutes of January 21, 2003 Planning Commission meeting I ---_._----- _.~_...._-------- ----- i RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE INSTRUCTING THE DIRECTOR OF ADMINISTRATIVE SERVICES TO FILE A NOTICE OF EXEMPTION AND APPROVING LOT LINE ADJUSTMENT 02-005; LOTS 1 AND 37 OF TRACT 2265; APPLIED FOR BY STEPHEN HUACK WHEREAS, the applicant has applied for Lot Line Adjustment 02-005 involving Lots 1 and 37 ofTract 2265; and WHEREAS, Lot 37, excepting the portion designated as "buildable area", is part of an Open Space Agreement entered into by the City of Arroyo Grande ("City") and Village Glen Homes, LLC on May 14, 2001; and WHEREAS, after due study, the Planning Commission recommended the City Council approve Lot Line Adjustment 02-005 and enter into an Open Space Agreement with the applicant; and WHEREAS, on March 11, 2003, the City Council of the City of Arroyo Grande held a duly noticed pUblic hearing to consider Lot Line Adjustment 02-005 in accordance with City Code; and WHEREAS, the City Council reviewed and considered the information and public testimony presented at the public hearing, the staff report and other information that are part of the public record; and WHEREAS, the City Council has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande Rules and Procedures for Implementation of CEQA and has determined that the project is Categorically Exempt per Section 15305(a) of the CEQA Guidelines; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: 1. The proposed Lot Line Adjustment does not create any new lots. 2. The proposed Lot Line Adjustment does not contain any illegally created lots. 3. The proposed Lot Line Adjustment does not impair any existing access or create a need for access to any adjacent lots or parcels, 4. The proposed Lot Line Adjustment does not impair any existing easements or create a need for any hew easements serving adjacent lots or parcels. RESOLUTION NO. PAGE 2 5. The proposed Lot Line Adjustment does not constitute poor planning or undesirable lot configurations due to existing environmental cond.itions or current zoning development standards. 6. The proposed Lot Line Adjustment does not require substantial alteration of any existing improvements or create a need for any new improvements. 7. The proposed Lot Line Adjustment does not create a non-conforming lot in the development District in which it exists. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo Grande hereby approves Lot Line Adjustment 02-005, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: . ABSENT: the foregoing Resolution was adopted this 11th day of March, 2003. I I I i I ~ I i i I I i I I ! , i I - J RESOLUTION NO. PAGE 3 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER I APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY I ~ RESOLUTION NO. PAGE 4 EXHIBIT "A" I t CONDITIONS OF APPROVAL ! I LOT LINE ADJUSTMENT 02-005 , LOTS 1 AND 37 OF TRACT 2265 ! ! , COMMUNITY DEVELOPMENT DEPARTMENT I GENERAL CONDITIONS I I 1. The applicant shall ascertain and comply with all Federal, State, County and I I City requirements as are applicable to this project. 2. This application shall automatically expire on March 11, 2006 unless the Certificate for Lot Line Adjustment, in conformance with Exhibit UB", is recorded or an extension is granted pursuant to Section 16.16.140 of the Development Code. I 3. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, or in the alternative, to relinquish. such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. I , i PUBLIC WORKS DEPARTMENT CONDITIONS GENERAL CONDITIONS 4. Fees - The applicant shall pay all applicable City fees at the time they are due. 5. Recording - The Lot Line Adjustment shall be finalized by recording Certificates of Compliance or a Lot Line Adjustment Map, and by subsequent deed transfers, PRIOR TO RECORDING THE CERTIFICATE OF COMPLIANCE l 6. Preliminary Title Report - A current preliminary title report shall be submitted i i to the Director of Public Works prior to checking the final documents. I I I 7. Tax Certificate - In accordance with Section 16.68.130 of the Development i , I I I I - , RESOLUTION NO. PAGE 5 Code, the applicant shall furnish a certificate from the tax collector's office indicating that there are no unpaid taxes or special assessments ag~inst the property. SPECIAL CONDITION 8. The applicant shall enter into an Open Space Agreement with the City in a form approved by the City Attorney, which will include the entire 2.72 acres transferred from Lot 37 of Tract 2265 to Lot 1 of Tract 2265 through this Lot Line Adjustment. . .-- . . ^ . ATTACHMENT 1 RECORDING REQUESTED BY Doc No: 2001-033331 (1A~ ()-f flYr/)y. iY1t~ Rpt No: 00042356 WHEN RECOJWED MAIL TO Official Records :NF -1 0.00 San Luis Obispo Co. , I Julie L. Rodewald , (!A ~ oj Ii rY1J yo &-~ I Recorder , , May 14, 2001 , , f 6 d30i.... 5,&-0 Time: 10:51 I I , [ 12] , fJr:Vtl-J u 6n."k (J t1 tf3t2 v : TOTAL 0.00 DOCUMENT TITLE Op.ell .J"(c.. U-- .46 V'-{.;()\.t'rl-t- ~b n'9.A1" or"" - / fl0 Cc- f.t~m""'" t:' -b:, ~ c. '-I't, o-l AyV!}...(a ty~ fov-h ~ D-I- L ~+- I 37, :381 3q -f C/ o,..-rv", c..l::- "'"LZ <:o.r U ~ D.r A'vYC!.f c) 6rc./1~) {,4 ( I '-fa... VI"I- I vi. L </ot.eJ \. ~I'J cI 0 [(,I.(1\,_vd; Jj., Uv..( tI- 0-1 ~~ .1'1 rr cJwb~" U-/(? w/ s'{(....(y(u./'7) d {fC ilf/.-VL -t - . .' I , I i I i f i , I ! RECORDING REQUESTED BY: I \ i City of Arroyo Grande -x Doc No: I AND WHEN RECORDED MAIL TO: 2001-025583 Rpt No: 00032621 Official Records NF -1 0.00 San Luis Obispo Co. City Clerk Jul ie L. Rodewald City of Arroyo Grande Recorder 214 East Branch Apr 17. 2001 Arroyo Grande, CA 93420 Time: 10:44 [ 1'1] : TOTAL 0.00 OPEN-SPACE AGREEMENT GRANTING AN OPEN-SPACE EASEMENT TO TIffi CITY OF ARROYO GRANDE PORTION OF LOTS 37, 38, 39, & 40. TRACT 2265 CITY OF ARROYO GRANDE, CALIFORNIA THIS AGREEMENT is made and entered in this 13th day of September, 2000, by and between VILLAGE GLEN HOMES, LLC, hereinafter collectively referred to as "Owner," and the CITY OF ARROYO GRANDE, a municipal corporation, hereinafter referred to as "City." I I I i WITNESSETH: I WHEREAS, Owner is the record owner of certain real property (hercinafter referred to as the I , "Owner's Property") located in the City of Arroyo Grande, County of San Luis Obispo, State of California, I which is more particularly described as Lots I through 41, inclusive, of that Subdivision Map entitled "Final I 'tract No. 2265, City of Arroyo Grande," recorded the 23rd day of August, 2000, in Book 19 of Maps at Page 31, in the records of the Recorder of San Luis Obispo County (hereinafter "Tract 2265"); and WHEREAS, as a condition precedent to the approval of a final subdivision map for Tract 2265 by City,. Owner is required to enter into an agreement with the eity, on behalf of the Owner and its successors in interest, whereby the Owner grants an open-space easement to the City for the benefit of the public, including the lots being created in said subdivision; and WHEREAS, Owner intends that the restrictions contained in this agrecment shall apply to that portion of Owner's Property (hereinafter referred to as the "Subject Property") which is more particularly described as Lot 37 through 40 inclusive, excepting therefrom those portions shown as "buildabJe areas" on Sheet 5 of the Final Tract No. 2265, comprising 22.80 acres, more or less, of Tract 2265; and WHEREAS, execution of this agreement by Owner and City, and thc subsequent performance of its obligations by Owner and its successors in interest, will satisfy the rcquirement for dedication of an open-space easement made a condition of approval ofYesting Tentative Tract 2265; and WHEREAS, the Subject Property has certain natural scenic beauty and existing openness, and both Owner and City desire to preserve and conserve for the public benefit the great natural scenic beauty and existing openness, natural condition and present state of use of the Subject Property of the Owner; and WHEREAS, Owner is willing to grant to City the scenic use, as hereinafter expressed, of the Subjcct Property and thereby protect the present scenic beauty and existing openness of the Subject Property by the restricted use of said Property by Owner through the imposition of the conditions hereinafter expressed; and I i WHEREAS, both Owner and City intend that the terms, conditions, and restrictions.ofthe open- ! , I space easement granted in this agreement are in compliance with Government Code Sections 5 I 070 through 51097, inclusive, hereinafter referred to as the "Open-Space Easement Act of 1974," so as to be an enforceable restriction under the provisions of Revenue and Taxation Code Section 422; and WHEREAS, Owner has supplied City with a current title company preliminary title report or preliminary subdivision guarantee listing all trust "deed beneficiaries and mortgagees, if any, under prior recorded deeds of trust and mortgages on the Subject Property. " NOW, TIffiREFORE, in consideration of the premises andin compliance with the provisions of the Open Space Easement Act of 1974, and in further conside~tion of the mutual promises, covenants and conditions herein contained and the substantial public benefits to be derived therefrom, the parties hereto agree as follows: 1. Grant of open-space easement. Owner hereby grants to City, for the term specified in paragraph 8 below, an open-space easement in and to the Subject Property described above. The open- space eascment granted herein convcys to City an estate and interest in real property of the naturc and character specified in the Open-Space Easement Act of 1974, which is subject to the express conditions I and restrictions imposed herein upon the use of the property by Owncr. To that end, and for the purpose of accomplishing the intent of the parties hereto, Owner covenants on behalf of itself, its successors and assigns with the City, its successors and assigns to do and refrain fr~m doing, severally and collectively, upon Subject Property, the various acts hereinafter mentioned. 2. Restrictions on use of the Subiect Property. The restrictions imposed upon the use of the Subject Property by Owner and its successors in interest and the acts which Owner and its successors in interest shall refrain from doing, and permit to be done, upon the Subject Property are as follows: (a) No buildings, structures,' grading, filling, ,or other improvemcnts shall be placed, constructed, or erected upon the Subject Property except as may bc required for City approved infrastructure, (e.g., drainage, utilities, sewer, water, roads) or as otherwise authorized by the approved subdivision map referred to above, and except agricultural uses which are consistent with the nature- and purpose of this Agreement, such as orchards, vineyards, and non-commercial grazing of cattle, horses and sheep, subject to compliance with the Arroyo Grande Development Code. --- . (b) No advertising of any kind or nature shall bc located on or within the Subject Property, except for advertising related to the initial sale of the lots created by the fmal subdivision map referred to above. (c) Owner shall not cut, injure or rcmove any vegetation from the Subject Property except for City approved infrastructure, City approved tree removal, or wildfire management purposes. (d) Except as determined necessary by City for the construction, alteration, relocation, and I maintenance of tract improvements, including drainage facilities, as shown on the approved fmal subdivision map improvement plans referred to above or for City approved infrastructure, the general topography of the , I , landscape shall be maintained in its present condition and, no other grading, excavation, or topographic I i changes shall be made, exccpt as allowed for in paragraph (a) of this Section. I , , (e) No use of the Subject Property which will or does materially alter the landscape or other I t , I attractive scenic features of said property, oilier than those specified herein, shall be done or suffered. (f) Owner shall not extract natural resources from the Subject Property if surface entry is . I I ! required. i I (g) Owner shall not cut timber, trees, or other natural growth, except as may be required for I fire protection, elimination of diseased growth, and similar protective measures as approved by City, I tract improvements (including drainage) as shown on the final improvement plans for said tract and City I approvcd infrastructure. (h) Owner shall not use the Suoject Property or any portion thereof as a parking lot, storage area, or dump site or otherwise deposit or allow to be dcposited on the Subject Property or any portion thereof, temporarily or othenvise, anything whatsoever which is not indigenous or natural to the Subject Property. (i) Owner shall not cover or cause the Subject Property to be covered in whole or in part with any asphalt, stone, concrete, or other material which does not constitute natural cover for the land nor , , -- I .' . I otherwise disturb the natural cover of the land unless otherwise authorized by the provisions of this , agreement. f , I (j) No further land division of the Subject Property..shall occur or be applied for by Owner t , I or its successors in interest, nor shall Owner or its successors in interest othcrwise convey (other than under , I threat of condemnation) a portion of the Subject Property less than the whole to one or more parties or i r convey the Subject Property to two or more parties each of whom acquirc title to less than the whole of the I , Subject Property. Any such conveyance or transfer of the Subject Property or a portion thereof by Owner or its successors in interest shall be considered null and void. I 3. Reservations of use bv Owner. Notwithstanding the provisions of section 2 above, and excepted from this grant and expressly reserved to Owner is the right to enter upon the Subject Property for the purposes of constructing the improvements authorized by the approved Subdivision Map referred I to above, and any amendments or modifications thereto which may be approved by the City. I I I I , , 4. Comoliance with City re!!Ulations. Land uses pennined or reserved to Owner inthis j ~. i I agrecment are subject to all City ordinances and rcgulations, including those regulating land I i i i 5. Construction of imorovements. Owner shall not construct or pennit the construction of any ! I improvements on the Subject Property except is expressly reserved herein or as authorized in the Open- I I I Space Easement Act of 1974. Provided, however, nothing contained in this agreement shall prohibit the r , , I construction, maintenance and repair of the tract's improvements as shown on the final improvement plans I j for said tract or other City approved infrastructure. i I I I I r I - I 6. No authorization for public trespass. The grant of easement contained herein and its acceptance by the City does not authorize and is not to be construed as authorizing the public or any member thereof to trespass upon or use all or any portion of the Subject Property or as granting to the public or any member thereof any tangiblc rights in or to the Subject Property or the right to go upon or use or utiHzethe Subject Property in any manner whatsoever. It is understood that the purpose of this agreement is solely to restrict the uses to which the Subject Property may be put so that said Property may be kept as . near as possible in its natural condition for the benefit of the pubjic, including the lots bcing created in the above subdivision or other City approvcd infrastructure. 7. Effect on prior easements. Nothing contained in this agreement shaIllimit or affect any easements that are of record and that have been heretofore granted by Owner on, over, under, I or across the Subject Property or any portion thereof. I I i i 8. Duration of easement. The grant of easement to City contained in this agreementshall . be effective when it has been approved and accepted by resolution of the City Council inthc manner required by law, and it shall remain in effect in perpetuity unless abandoned orotherwise terminated by the City Council in accordance with the provisions of the Open-SpaceEasement Act of 1974. 9. Enforceable rcstriction: Upon acceptance of the open-space easement granted herein, the Subject Property shall be. deemed to be "enforceably restricted" within the meaning of Section 422 of the Revenue and Taxation Code and Section 8 of Article XIII of the Constitution of the State of California. 10. Binding on successors in interest. All provisions of this agree~ent shall run with the land described herein and shall be binding on the parties hereto and their heirs, assigns;' and successors in interest. -. II. Effect of waiver. City's waiver of the breach of any one term, covenant, or proVision of this agreemcnt shall not be a waiver of a subsequent breach of the same tenn, covenant, or provision of this agreement or of the breach of any other tenn, covenant, or provision of this_agreement. 12. Judicial enforcement. Enforcement shall beby proceeding at law or in equity, either to restrain a violation or an attempted violation or by suit to recover damages against any person or persons violating or attempting to violate any covenant or restriction contained herein. 13. Law 20verning and venue. This agreement has been executed and delivered in, and shall be interpreted, construed, and enforced pursuant to and in accordance with the laws of the State of California. I All duties and obligations of the parties created hereunder are performable in the County of San Luis Obispo, and such County shall be the venue for any action, or proceeding that may be brought, or arise out of, in connection with or by reason of this agreement. 14. Enforceabilitv. Ifany term, covenant, condition, or provision of this agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. 15. Notices. Unless otherwise provided, all notices herein rcquired shall be in writing, and delivered in person or sent by United States first class mail, postage prepaid. Notices required to be given to the City shaH be addressed as follows; Director of Community Development, City of Arroyo Grande, 214 E. Branch, Arroyo Grande, California 93420. Notices required to be given to Owner shall be addressed as follows; Village Glen Homes, LLC. 420 Canyon Way, Arroyo Grande, California 93420. Provided that any party may change such address by notice in writing to the other party, and thereafter not~ces shall be addressed and transmitted to the new address. , 16. Subordination. The trust deed beneficiaries and mortagees, .if any, listed on the preliminary title report or preliminary subdivision guarantee referred to the above, and whose signatures are affixed hereto, I t I do hereby assent to this agreement and, further, do hereby subordinate their respective interests to the I I .... ; restrictions and obligations imposed herein. I i I i : I , I 17. AlZreement to be recorded. Owner and City intend and consent to the recordation of this I agreement in the office of the County Recorder of the County of San Luis Obispo. I IN WITNESS WHEREOF, the parties hereto have exectuted this agreement as of the day and year first above written. I , I I I I I i I i I , i i I ---- VILLAGE GLEN HOMES, LLC: , TRUSTDEEDBENEFICUUUES The undersigned Beneficiary under that certain Deed of Trust dated July 10,2000 and recorded July 18, 2000 as Instrument No. 2000-039849, of the Official Records of San Luis Obispo County. California, consents to all of the provisions contained in the attached Open Space Agreement for Tract No. 2265 for Village Glen Homes, which was executed by vn..LAGE GLEN HOMES, LLC, a California Limited Liability Company, as Owner, hereinafter referred to as the "Agreement," and agrees that the lien of the above-referenced Deed of Trust shall bc junior, subordinate and subject to the Agrecment. ~; . .- c..Y_(. ~~-". I ,.s;r, VP ek..'n'Y\ce- C'. a. rutJf", .,If? I ! ,'" '~. ....:' t ::.,~ . ". . '/I,(r1y e!:!p' ','~~ J?i!ector of Administrative ServiceslDeputy City Clerk ..... . r 10. \ ~ . , \ ..("\'" .'.. ... ,... ".~i:t R.G~~!;srO FORM AND LEGAL EFFECT: . ..' \ PUBLIC HEARING - LOT LINE ADJUSTMENT CASE NC ATTACHMENT 2 STEPHEN & SHERRI HAUCK; LOCATION - CANYON WAY, T from the December 17, 2003 meetina. Staff report prepared by Kyan J-oster, ASSiStant Planner and presented by Rob Strong. Mr. Strong briefly described the project stating that after conferring with the City Attorney regarding the restriction against further subdivision staff concluded that the lot line adjustment does not constitute a re-subdivision since it is not. creating additional building sites or parcels. The conditions of approval would maintain the open space easement on both parcels. Commissioner Arnold said after visiting the site and studying the easement he did believe this was a worthwhile project. The only concern he had was the fact that the re-vegetation proposed to do to stop the erosion, was stated to be "only native" and he would like this clarified in the final document. Mr. Strong agreed that it was important that the site be natural in appearance. Commissioner Guthrie questioned if the project should have been a variance rather than a lot line adjustment. Mr. Strong said although this area is designated Rural Residential the subdivision averaged the density and concentrated it into a conventional single family subdivision making all of the 36 home-sites less than one-acre; in addition the Variance procedure has to show findings of physical difficulty or unnecessary hardship which would not i apply to this. I Commissioner Keen opened the public hearing. Mr. Hauck, Applicant, briefly described the property distributing photographs to the Commission showing taken from different perspectives. He further stated that a tremendous amount of erosion had taken place and according to an arborist two oak trees have been impacted negatively by the erosion. It will be $3000 just to take care of the oak grove. We are intending to restore the area back to it's original state. It has been decided not to have any livestock. Seven other homes have a view into the open space. Commissioner Keen closed the public hearing. Commissioner Brown stated he appreciated the applicant taking care of the oak grove. Commissioner Arnold said he had no concern with the fence the applicant was proposing because it may be wise to have a fence for when the school is built. Commissioner Keen asked if the applicant was still proposing to install the fence even though it had been decided not to have any grazing. Mr. Hauck said he was not intending to install the fence in the near future. Commissioner Arnold made a motion, seconded by Commissioner Guthrie, recommending City Council approve Lot Line Adjustment 02-005 for lots 1 and 37 of Tract 2265 and adopt resolution: RESOLUTION NO. 03.1858 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL APPROVE LOT LINE ADJUSTMENT 02-005. INVOLVING LOTS 1 AND 37 OF TRACT 2265. APPLIED FOR BY STEPHEN HAUC.K The motion was approved with the following roll call vote: AYES: Commissioners Arnold, Guthrie, Brown, Fowler and Vice Chair Keen --_...-- STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) ss On ~"<'1 ) ,2000, before me, 1w, J .(;/,;,/ J,. vJ ,a Notary Public, personally appeared G personally known to me (or proved to me on the basis of satisfacto evidence) to be the person(~ whose name(~ isl_ subscribed to the within instrument and acknowledged to me that he/~~ exe~'Jted the same in hi~1r authorized capacity(ieP), and that by hislhf:rltm!lr signatur~) on the instrument the person(/I1,or the entity upon bebalf of which the person~) acted, executed the instrument. ------------~ /'My J. CHILDERS WITNESSmyb~.ndan seal ~@ CommiSslon/l1~ z. ~ i' NolayPubllc. -Conforrua ~ , . c.t-4 1\ Mio:n.enI~~~r7.2aJ2~ i _ _ _ _ _ _ - ."......r.. ~.. w-~ STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) ss On ~(AJ I ,2000, before me, ~ J; (J.,j / dofi . a Notary Public, personally appeared <::;:;r'A"II f*' rJi, b ("("r<,rv:e (. (t..br(rcS ,personally known to me ~or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) S6'/are subscnbed to the within instrument and acknowledged to me that l.W_fthey executed the same in ~/their authorized capacity(ies), and that by {H:s&e!Ytheir signature(s) on the instrument the person(s). or the entity upon behalf of which the person(s) acted, executed the instrument. _ _ _ _ _ _ _ _ _ _ _ _I ~ /MY J. CHILDERS @ Commission /I 1:105003 WITNE. SS my hand and seal $ .' NoIay Public - Cofifomla ~ a4. ~ RiverstdeCouniy t . .' f_ - - ~~~=_~I~~ ,) , I , I I I CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT '>I' State of California } . County of S'Pr."J~j).{5()81.sPC) ss.: On 4/ Ip )0/_, before me, c/&.l-LjIJ...1-rmoK~AJo!!!lB!lSL..Jf'-. Date /NarM ind Tille of 0fIicti' (e. . -J.,.e 00e, Pu . 1 personally appeared --J[:)I(',+lP/;;L 4. LIf,~ ' , NameCs) Slgnet(s) .. ;g:personally known to me o proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are ~ ~ ~ __ ~ ~ _ _ _ ~ _ subscribed to the within instrument and ~ ~Ell '( WETMORE I acknowledged to me that he/she/they executed @ Commission # 1289289 the same in his/her/their authorized i ,.. Notary Pub",:, - Comomfa ~ capacity(ies), and that by his/her/their j s=. Ob!,po ~~~t signature(s) on the instrument the person(s), or _ _ _ :y_ _ _ ~ _ ;.. _ .the entity upon behalf of which the person(s), acted, executed the instrument. , my hand and official seal. WvltJ/u...-' Place Notary Seal AbOve OPTIONAL , Though the information below is not required by Jaw, it may prove valuable to persons relying on the document I and CQuld prevent fraudulent removal and reattachment of this form to another document. ! I Description of Attached Document ~ ~ fA .1' Title or Type of Document: tillJ, ffr(;:; ('-/2ff')r)t:/!JT I q /3 ~OD /0 i Document Date: - Number of Pages: i , Signer(s) Other Than Named Above: S-Mp ~ J.-t?1rdi^J .;. ~I o.rUI~1 (Ill hl-tro5 I Capacity(ies) Claimed by Signer' I Signer's Name: {Y\ " ( ~ fA, L 11 J~ RJGHT THUMBPRINT I i dJ .. - OF SIGNER I ~ Individual . Top of thumb here "I ' J D Corporate Officer - Title(s): ! D Partner - D Limited D General II' D Attorney in Fact I D Trustee I D Guardian or Conservator D Other: SignerISRepresenting:~-b1 M ,Prrroff ~rCH,JL ~ ~ o 1m tQlionaI NotaIyAs.sociaIion 093500. SofoAve., P.O. 8012402' ~tswo<ttI. CA91313.2~ 'www.l\I.tionalnowy.Ot; Prod.~. 5901 ~r. CamToI.Free ,.800.876-6827 END OF DOCUMENT NOES: None ABSENT; None The foregoing resolution was adopted this 21 st day January 2003. i ! i I - ------ I.c. CITY OF ARROYO GRANDE CITY COUNCIL MEETING NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: CASE NO: Planned Sign Program 03-002 APPLICANT: Superior Electrical Advertising LOCATION: 1168 West Branch Street (WaIMart) ENVIRONMENTAL DETERMINATION: Categorical Exemption per CEQA Guidelines Section 15311 I REPRESENTATIVE: Roy Ramirez I The applicant is requesting an amendment to the Five Cities Center Planned Sign i Program to allow placement of a new sign for McDonald's Restaurant. I Any person affected or concerned by this application may submit written comments to I the Community Development Department before the City Council hearing, or appear I and be heard in support of or opposition to the project at the time of hearing. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.). The project application will be available for public . inspection at the above address. If you challenge an item in court, you may be limited to raising those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Date, Time and Place of Hearing: Tuesday, March 11,2003 at 7:00 P.M. Arroyo Grande City Council Chambers 215 E. Branch Street Kcl~'UdL<?~ Arroyo Grande, California 93420 Director of Administrative Services/Deputy City Clerk Publish H, Friday, February 28, 2003 .-.-.-- MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG COMMUNITY DEVELOPMENT DIRECTOR BY: ~! KELLY HEFFERNON , 'ASSOCIATE PLANNER SUBJECT: PLANNED SIGN PROGRAM CASE NO. 03-002 TO INSTALL A MCDONALDS LOGO SIGN ON THE WAL.MART BUILDING IN THE FIVE CITIES CENTER; 1168 WEST BRANCH STREET DATE: MARCH 11, 2003 RECOMMENDATION: Staff recommends the Council adopt a Resolution approving Planned Sign Program Case No. 03-002. FUNDING: There is no fiscal impact to the City as a result of approving the proposed project. DISCUSSION: McDonalds proposes to occupy an existing food service business currently operating within Wal-Mart. Minor modifications to the interior of the building will occur, such as relocating walls and remodeling, but the overall seating capacity and floor area will remain the same. On the exterior of the building, McDonalds proposes to install one self-contained channel arch on the far left (west) side of the storefront. The "golden arches' logo measures 19.7 square feet in size and is internally illuminated with neon tubing. A Planned Sign Program application is required to amend the existing Planned Sign Program for the Five Cities Center. The Five Cities Center sign standards for co-located service signs allow two per building frontage with a maximum letter size of 18" and maximum sign size of thirty-two (32) square feet. Because this is a logo sign and no lettering is proposed, the sign does not correspond exactly with the 18" letter size restriction. However, it is well under the maximum sign size allowable. , l CITY COUNCIL PSP 03-002 MARCH 11, 2003 PAGE 2 Architectural Review Committee The Architectural Review Committee considered the project on March 3, 2003 and recommended approval to the City Council with no proposed modifications. . PUBLIC COMMENTS: f A pUblic hearing notice was sent to all property owners within 300 feet of the proposed t , I project, the site was adequately posted with information about the public hearing, and a i public notice was placed in the Times-Press-Recorder. Staff has not neceived any written ! correspondence or verbal comments to date regarding the project. , ENVIRONMENTAL ASSESSMENT: Staff has reviewed this project in compliance with the Califomia Environmental Quality Act, and has found that the project is exempt per section 15311(a) ofthe CEQA Guidelines. , , , ALTERNATIVES: I The following alternatives are presented for Council consideration: 1. Approve staff's recommendation and adopt the resolution; 2. Modify staff's recommendation and adopt the resolution; or 3. Take tentative action to deny the project application and direct staff to prepare the appropriate resolution for City Council action. If the Council selects alternative 3, staff will return with the appropriate resolution at a later meeting. Attachments: Resolution approving Planned Sign Program Case No. 03-002 Exhibit A: Conditions of Approval Exhibits B1 - 83: Project Plans It ~ I ! 1, ~) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF I ARROYO GRANDE APPROVING PLANNED SIGN PROGRAM CASE NO. 03-002 FOR , MCDONALDS, , , , APPLIED FOR BY SUPERIOR ELECTRICAL i , ADVERTISING, LOCATED AT 1168 ~EST BRANCH i STREET I I WHEREAS, on March 11, 2003 the City Council of the City of Arroyo Grande held a duly i i , noticed public hearing to consider Planned Sign Program Case No. 03-002 in accordance I with City Code; and I WHEREAS, the City Council reviewed and considered the information and public testimony presented at the public hearing, the staff report and other information that are part of the public record; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: 1. The proposed sign is consistent with the goals, objectives, policies and programs of the Arroyo Grande General Plan and any applicable design guidelines. Said sign is consistent with the approved Planned Sign Program for the Five Cities Center and is not out of scale or character with other signs in the Five Cities Center. 2. The proposed sign conforms to applicable development standards and provisions of the Development Code, and will not be detrimental to the public health, safety or welfare. 3. The physical location or placement of the sign is compatible with the surrounding neighborhood and will not pose a safety risk. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves Planned Sign Program Case No. 03-002, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this day of 2003. RESOLUTION NO. PAGE 2 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRA TIVESERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~~) ST ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY r RESOLUTION NO. r r , PAGE 3 I , I ! EXHIBIT "A" i [ , , CONDITIONS OF APPROVAL i I PLANNED SIGN PROGRAM CASE NO. 03-002 1168 West Branch Street Superior Electrical Advertising COMMUNITY DEVELOPMENT DEPARTMENT GENERAL CONDITIONS 1. This approval authorizes the installation of a McDonalds logo sign on the Wal- Mart building, as illustrated in Exhibits "81 - 83": 2. The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 3. The applicant shall comply with all conditions of approval for Planned Sign Program Case No. 03-002. 4. This application shall automatically expire on March 11, 2005 unless a building permit is issued. Thirty (30) days prior to the expiration of the approval, the applicant may apply for an extension of one (1) year from the original date of . expiration. 5. Development shall occur in substantial conformance with the plans presented to the City Council at the meeting of March 11,2003 and marked Exhibits "B1 - 83". 6. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, . or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. DEVELOPMENT CODE 7. Development shall conform to the PD 1.2 zoning requirements, the Sign Ordinance and the Planned Sign Program for the Five Cities Center (approved by Resolution No. 3337 on November 10,1998) except as otherwise approved. RESOLUTION NO. PAGE 4 ARCHITECTURAL REVIEW COMMITTEE 8. The UL listing label shall be located on the top of the sign so that it is not visible from below. BUILDING AND FIRE DEPARTMENT 9. The project shall comply with the most recent editions of the California State Fire and Building Codes and the Uniform Building and Fire Codes as adopted by the City of Arroyo Grande. I I 10. The applicant shall obtain any necessary permits from the City's Fire and Building Department, as determined by the Chief Building Inspector. , i I I i I I I I , i ! i ! I I I \ , \ \ \ \ , , , " " \ \ , , \ , ~ _-0\ \ , \ ~ I \ \ \ ~ ~ ~ ;...j ~ ~ \U t ~ , :3 ~ i . r~'~\~'~~ \\\\~'~\n\~\\ i~\\\\\~~11\~\I ~.,~.. 0 Ii ~ · \I ii \ · \\ · . 'i' 1\-" ,P \! IIi' f 1 ~ \\\i\ , .. \ -~ ~ \\~ i%\ ~t\~~!i h\ n~ i ~ h$~ .. \\~l i \ ~\\ .. \ " "I \ ~~ \ , \ \ \ .\ \ i \ I \ I i I \ ~ \ i ~\\\\~\ \\\ ~\\ \ .\~ \i~~ i \ \ ?\i\~ /- J- ~ :3: ~ U ~ \ 1\(8 ~! ii \\ t \\\\ \ GI N Q\\\\ \ i\ \ t' ~ '\ ~~\ ~1I - f~W.I\\\\W n !\~~i~\n:v\\ W\\\\~\~(t\\\\II r~!, ..~\,t.. \\ \\ \\\U.J~\~\\ 11 $I 1\ '\1<i\~.\\i\\ 0" 11.-- ft~ ~i ,. i ~ \ ) i \ i , I '-I--1L, I, ~ii~ n~ .' , ill' l~r~1 I ~ it- j. li ~ ~~ q ~ )! ~ :r 0; ::j ." W ~ r!!"'~"'i'T \ 1\ lnl'\iT\ Iii :l1'~\It!nl_1 r~ liy ,.n .' . I i~I'iliHbi'l! ~ " ft IS Ii i~ . h il . \11 IlilllJiii\1t B ~ . . & ". i! '\i,idniip . · ~ i .; 1::: . ' I.d. MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTO~S BY: TERESA MCCLISH. ASSOCIATE PLANNER1(V1C/ SUBJECT: CONTINUED PUBLIC HEARING: DEVELOPMENT CODE AMENDMENT 01-003, REVISION TO DESIGN GUIDELINES FOR HISTORIC DISTRICTS DATE: MARCH 11, 2003 RECOMMENDATION: It is recommended the City Council: 1) adopt the attached resolution to repeal a portion of the 1994 "Design Guidelines for Historic Districts" and adopt the 2003 "Design Guidelines and Standards for Historic Districts" as applied to the Village districts in Design Overlay District 2.4; and 2) introduce the attached ordinance amending Section 16.08.010 ofTitle 16 of the Arroyo Grande Municipal Code incorporating the 2003 "Design Guidelines and Standards for Historic Districts" and amending the zoning map for Design Overlay District 2.4 to expand its boundaries. FUNDING: No fiscal impact. DISCUSSION: I Backaround At the February 25, 2003 meeting the City Council reviewed recommendations for I revisions to the "Guidelines for Historic Districts". The recommendations were developed from extensive public and advisory committee input during the past year. Council directed staff to incorporate the approved recommendations, and retum with the revised 2003 "Design Guidelines and Standards for Historic Districts" and a resolution adopting the revised document. The revised 2003 "Design Guidelines and Standards for Historic Districts" is attached as Exhibit "A". The following revisions have been incorporated as approved by the Council: 1. "Standards" is incorporated in the title, and definitions of "guidelines" and "standards" are provided in the document. CITY COUNCIL DEVELOPMENT CODE AMENDMENT 01-003, REVISION TO DESIGN GUIDLELlNES FOR HISTORIC DISTRICTS MARCH 11, 2003 PAGE 2 2. Exceptions to guidelines and standards are determined through analysis of findings. Minor Exception processing is required for deviations from standards. Examples of exceptions have been added to the document. 3. Guidelines and standards for the ''Village Mixed Use" district are incorporated for transitional areas between the Village Core Downtown and Village Residential District. 4. Guidelines and standards specific to mixed use projects have been incorporated. 5. Clarifications have been made for wall signs and signage materials. 6. A process has been incorporated for changes in paint color. 7. The boundary of Design Overlay District 2.4 has been expanded. 8. A summary checklist of building elements has been incorporated. 9. The definition for Historic Structure has been deleted because the guidelines refer to the term in a general context only. The Design Guidelines and Standards apply to all structures within the boundaries of the Village district. The revised 2003 "Design Guidelines and Standards for Historic Districts" are applicable to all properties induded in the Design Overlay District 2.4, shown in Exhibit "B" of the Resolution. An additional modification to the map is the extension of the Village Core Downtown. The previous overlay map designated the Village Core Downtown overlay district to indude parcels fronting E. Branch Street from Wesley Street to Short Street. During recent public hearings regarding the Development Code Update for the Village Core Downtown, the Planning Commission proposed to extend the eastern boundary of the Village Core Downtown zoning district further east, from Short Street to Tally Ho Creek. Staff has modified the map for Design Overlay District 2.4 to reflect the extended eastern boundary of the Village Core Downtown for consistency with the projected zoning amendment. A final modification to the map is the extended Village Mixed Use area designation for parcels fronting Nelson Street and South Mason Street opposite the Nelson Green. This modification is also in anticipation of, and for consistency with,. forthcoming zoning amendments to rezone these parcels to Village Mixed Use. The parcels on Nelson Street between Short Street and South Mason Street are currently zoned Village Commercial and the parcels fronting South Mason Street opposite the Nelson Green, induding the southeast comer of Nelson Street and South Mason Street, are zoned Office Professional. The 2001 General Plan designated these parcels as residential. The projected zoning change to Village Mixed Use will therefore be processed with a General Plan Amendment. Finally, the section of the "Design Guidelines for Historic Districts" adopted in November 1994, pertaining to Design Overlay District 2.11 remains unchanged and continues to apply to properties along Traffic Way and Station Way as shown in Exhibits "C" and "D" of the Resolution. These Guidelines are scheduled for future revisions concurrent with -"-------..- - ______u_ CITY COUNCIL DEVELOPMENT CODE AMENDMENT 01-003, REVISION TO DESIGN GUIDLELlNES FOR HISTORIC DISTRICTS MARCH 11, 2003 PAGE 3 Development Code amendments for commercial districts along Traffic Way and Station Way. AL TERNA TIVES: The following altematives are provided for City Council consideration: I - Adopt the resolution and introduce the ordinance; , - Modify and adopt the resolution and introduce the ordinance; I , - Do not approve the resolution or the ordinance; or I Provide direction to staff. , - I , I I I I I - ____ ..___________n ----------- _...-..._----- j RESOLUTION NO. I t ! A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO i GRANDE REPEALING A PORTION OF 1994 "DESIGN GUIDELINES FOR HISTORIC DISTRICTS" AND ADOPTING THE 2003 "DESIGN GUIDELINES AND STANDARDS FOR HISTORIC DISTRICTS" AS APPLIED TO THE VILLAGE DISTRICTS IN DESIGN OVERLAY DISTRICT 2.4 I WHEREAS, Objectives and policies of the Urban Land Use Element of the 2001 General , , Plan promote design and development compatible with the historic character ofthe Village area, including policies LU6-5, 6-9.1 and 12-5.1; and WHEREAS, Section 16.44.020 of the Municipal Code provides for design development overlay districts to establish development standards to address special or unique needs or characteristics of particular areas; and WHEREAS, the City's Architectural Review Committee and Planning Commission have held numerous public meetings and hearings regarding the "Design Guidelines and Standards for Historic Districts" (HVC, "Historic Village Guidelines"), including those held on October 21,2002; February 4,2002; November 25,2002; January 6, 13 and 21,2003; and February 4, 2003; and WHEREAS, the City Council has received and considered public input and responses from the Village Improvement Association and Arroyo Grande Chamber of Commerce regarding the HVG after staff conducted a series of workshops for commercial, and mixed use and residential areas of the Village area; and WHEREAS, the City Council discussed preliminary alternatives on February 26, 2001, September 24, 2002 and February 25, 2003, and directed that all recommendations be integrated into the HVC; and WHEREAS, the City Council has reviewed this project in compliance with the California Environmental Quality Act (CEQA) and determined that it is Categorically Exempt per Section 15061 of the CEQA Guidelines. NOW THEREFORE, BE IT RESOLVED thatthe City Council of the City of Arroyo Grande hereby adopts the 2003 "Design Guidelines and Standards for Historic Districts" attached hereto as Exhibit 'A' as applied to the Village districts in Design Overlay District 2.4 attached hereto as Exhibit '8' and incorporated herein by this reference, and that the existing Guidelines for Design Overlay District 2.11 adopted in 1994 by Resolution 3059 remain in effect and apply to properties along Traffic Way and Station Way as shown in Exhibits "C" and "D" of this Resolution. Ii j " , RESOLUTION NO. MARCH 11, 2003 PAGE 2 of 3 BE IT FURTHER RESOLVED that this Resolution shall supercede Resolution 3059 and shall become effective on the effective date of Ordinance No. incorporating by reference said 2003 "Design Guidelines and Standards for Historic Districts" into the Arroyo Grande Municipal Code. On motion of Council Member , seconded by Council Member and on the following roll call vote, to- wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 11th day of March, 2003. I RESOLUTION NO. MARCH 11. 2003 PAGE 3 of 3 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER I 1\ APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Exhibit A (ny If AIIIY. GUNDE GUIDElINES" SUNDARDS fll DISTIIU DnuuTS Desiin Guidelines and Standards lor His10rit Dislr1t1s Mareh 2003 Update Adopted by City Council Resolution No. Date Adopted by City Council Resolution No. 3059 November. 1994 c 1991, City of Arroyo Grande and Catherine Graves AJI FUgbts Reserved dghd-proposed_draft_03-11-D3 PRINTED: 3(1/2003 j -- CITY If Auno GIANDE GUIDEliNES" STANDARDS liB DISTIIU DISTIICTI Table 01 [ontents DESIGN OVERLAY DISTRICT MAP FOR mSTORIC DISTRICTS................................... 5 t INTRODUCTION..........................................................................................................................6 ! CONCEPT OF THE GUIDELINES AND STANDARDS......................................................................... 6 Objectives................................................................................................................................. 6 How THE GUIDELINES AND STANDARDS WERE DEVELOPED AND AMENDED ............................ 7 How TO USE THE GUIDELINES AND STANDARDS ........................................................................ 7 , Exceptions to Guidelines........................................................................ ...................... ............ 7 ! Exceptions to Standards...........................................................................................................8 PROCESS FOR IMPLEMENTING GUIDELINES AND STANDARDS IN HISTORIC DISTRICTS .............. 9 DESIGN REVIEW IN ARROYo GRANDE....................................................................................... 10 Community Development Director ...................................................................................... ..1 0 Architectural Review Committee ........................................................................................... 10 Planning Commission ............................................................................................................1 0 City Council........................................................................................................................... 10 REQUIRED APPLICATION SUBMIITAL DOCUMENTS AND MATERIALS ......................................11 PROJECTS SUBJECT TO THE GUIDELINES AND STANDARDS....................................................... 11 DEMOLITION OR RELOCATION PERMIT ...................................................................................... 12 Plot Plan Review.................................................................................................................... 12 PROJECTS NOT SUBJECT TO THE GUIDELINES AND STANDARDS............................................... 12 mSTORIC OVERVIEW ............................................................................................................13 HISTORY OF ARROYO GRANDE.................................................................................................. 13 OVERALL DESIGN FRAMEWORK....................................................................................... 15 GA TEW A YS......................................................................................................................;.......... 15 LANDMARKS .............................................................................................................................. 15 NODES ........................................................................................................................................ 15 DISTRICTS .................................................................................................................................. 16 P A THS......................................................................................................................................... 16 EDGES OR SEAMS ....................................................................................................................... 16 NATURAL AREAS ....................................................................................................................... 16 ARCmTECTURAL STYLES.................................................................................................... 1 7 RESIDENTIAL STRUCTURES........................................................................................................ 17 Bungalow .............................................,................................................................................. 17 Cottage................................................................................................................................... 17 Craftsman...............................................................................................................................17 Folk Victorian ........................................................................................................................18 Queen Anne............................................................................................................................ 18 Spanish Eclectic..................................................................................................................... 18 COMMERCIAL STRUCTURES ....................................................................................................... 19 Late Nineteenth Century Commercial................ .................................................................... 19 CONSTRUCTION MATERIALS..............................................................................................20 WEATHERBOARD OR CLAPBOARD WOOD SIDING ..................................................................... 20 CEMENT PLASTER ............................:.........................................................:................................ 20 YELLOW INDIGENOUS SANDSTONE ...........................................................................................20 dghdJ'roposed_dnlft_03-11-OJ PRINTED: 3m2003 2 --..---.----.- [ITY Of Anno GRANDE GUIDELINES" SUNDAlDS 181 BISTOIIt DISTIICTS BRICK AND STONE BLOCK ......................................................................................................... 21 WINDOW SASHES AND DOOR FRAMES ...................................................................................... 21 VILLAGE RESIDENTIAL DISTRICTS (VRD)...................................................................... 22 EXISTING CHARACTER ...............................................................................................................22 r Similarity in Height, Mass and Scale............................................:........................................ 22 S' '1 . fM . I zmz anty 0 aterza .................... .................................. ............................................ ...........22 i Sense of Experimentation........................................... ............................................................23 Variety in Building Form ....................................................................................... ................ 23 DESIGN GUIDELINES AND STANDARDS...................................................................................... 23 Site Design .................................................................................................... .........................23 ! Building Design ........ ................................................................................................. ... ...... ...23 Garage/Parking .....................................................................................................................24 Construction Materials ..........................................................................................................24 Building Colors ......................................................................................................................24 VILLAGE CORE DOWNTOWN (VCD)..................................................................................25 MIXED USES WITHIN THE DISTRICT .......................................................:................................... 25 EXISTING CHARACTER...............................................................................................................25 Similarity in Height, Mass and Scale..:............................................................................,..... 25 Similarity of Material...................:.........................................................................................26 Sense of Experimentation.......................................................................................................26 Pedestrian Orientation........................................................................................................... 26 Variety in Building Form .......................................................................................................26 DESIGN GUIDELINES AND STANDARDS......................................................................................26 Mixed Use Projects Within the Village Core Downtown....................................................... 26 Site Design .............................................................................................................................27 Building Design .....................................................................................................................27 Construction Materials ..........................................................................................................27 Building colors....................................................................................................................... 28 VILLAGE MIXED USE (VMU) ................................................................................................29 EXISTING CHARACTER ...............................................................................................................29 Diversity in Scale................................................................................................................... 29 Similarity of Material............................................................................................................. 29 Sense of Experimentation.......................................................................................................30 Variety in Building Form ....................................................................................................... 30 DESIGN GUIDELINES AND STANDARDS...................................................................................... 30 Site Design ..........................................c................................................................................. 30 Building Design .....................................................................................................................31 Construction Materials ..........................................................................................................32 Building Colors ......................................................................................................................32 SIGNS, AWNINGS AND REAR ENTRIES..............................................................................33 SIGNS.......................................................................................................................................... 33 General ............................ ...................................................................................... ................33 Size .................................................... .....................................................................................33 Location............................................................................................................................ ..... 34 Materials ................... ........................................................................ ................. .............. ......34 Colors................................................................................................................................... .. 34 Sign Illumination........................................................................................ ............................. 35 dghd-proposed_draft_03.II-03 PRINTED. 3n12003 3 tny 0' AIIOYO GIANDE GUIDELINES .. SUNDnDS 'II BISTnJC DISTlICTI AWNINGS AND CANOPIES ..........................................................................................................35 REAR ENTRIES............................................................................................................................35 PUBLIC AREA IMPROVEMENTS ..................................................................................................36 r Sidewalks........................... ................... .... ..................................................... ....................:....36 I Signs ......................... ....... .,. ....... ... ... ... .... ........ ......... ....... ... .......... .......... .... ..... .... .... ... ... ... .......37 I \ Street Furniture.. ...... ....................................... ......... ................... ............... ...... ...................... 37 t Public Art............................................................................................................................ ... 37 DEFINITIONS .............................................................................................................................38 ARCmTECTURAL TERMS.....................................................................................................39 REFERENCES.............................................................................................................................40 dghd"propose<tdraft_03-11-03 PRINTED: 3n12003 4 -- CITY Of Aunt GIAHDE GUlDElIHES " SUHDUDS lOl BUTUU DUTlUTS DESIGN OVERlAY DlSTRltT MAP FOR HISTORlt DISTRlm [ r , , l , z-+- II IIII ~ ,,', I ! ~ J II. 0:.... , , hii; ~ CU :is -.:r . N ..., U .- '- ..., i f>> .- 0 ~ :e ,.. ~ ,.. II 1 ~ - i '- Q) 0: > 0 C C) .- f>> Q) C dghdJ>roposed_draft_03-1I-03 PRINTED: 3n12003 5 (ITY 0. Anno GRANDE GUIDEliNES" STANDAlD! .01 BISTlltc DIIUln! INTRODlJcrION Developers of Arroyo Grande included merchants and fanners, entrepreneurs and CONCEPT GUIDELINES employees. Most homes, offices and ! OF THE AND business establishments were modest in STANDARDS scale and utilitarian in function, and these i The Guidelines and Standards are intended structures are an important part of the fabric ~ of the City. to help protect the historic buildings and character, architecture and sites that reflect Objectives the heritage of Arroyo Grande. It is intended that the Guidelines and Standards To help preserve and enhance historic ! be consulted at early stages of any resources, the following objectives are renovation or new development proposal to reflected in the Guidelines and Standards: help create an overall approach to the design of the project. . Safeguard the heritage of Arroyo Grande. Guidelines are statements that indicate preference or principles indicated by . Encourage public knowledge, descriptive statements including "should", understanding and appreciation of the "is encouraged", "is desired" and "may". City's past. Standards are indicated by language that is . Enhance the visual character of the City unequivocal and that prescribe minimum and the Village by preserving and acceptable limits. Statements such as promoting diverse and hannonious "shall", "is required" and "must" are architectura1 sty1es and designs that standards. reflect historic character and stages in h the development ofthe City. ~ The Guidelines and Standards are based on the concept that historic resources, like . Conserve valuable material and energy natural resources, are important to the resources by continued use of the human community and should be identified existing built environment. and protected. This is not an exercise in nostalgia, but is a methodical attempt to . Protect property values and increase identify important resources ITom Arroyo [mancial and economic benefits to the Grande's past and offer recommendations owners, businesses and residents of and policies that will he1p assure their Arroyo Grande. preservation and enhancement. . Ensure that new construction and The protection of historic districts, including renovation of existing buildings are homes, offices and businesses within the compatib1e with the historic character of Village area of Arroyo Grande. will help the Village area and surrounding preserve and enhance the unique qualities of neighborhoods. the City for the enjoyment, pride, education and economic benefit of its citizens, The Guidelines and Standards are intended businesses and visitors. These Guidelines to provide a variety of design choices and and Standards are intended to preserve and encourage creativity. They are not intended enhance not only the most grand or to dictate preconceived or unifonn design impressive resources of the past, but the solutions, but to assist design for building in recognizable character composed of the historic district and encourage the use of individua1 e1ements m the Village. existing design e1ements. The intent is to dghdJ>roposed_draft_03-II-03 PRINTED: 3n/2003 Ii -- tlTY 0. AllOY. GIANDE GUIDEliNES" STANDARDS .01 BISTUJC DlnllCTS increase visual elements that buildings have character of the Vi11age historic districts in in common, and stress a "sense of fit" for Arroyo Grande. There is. however, a both new and renovated buildings. The common "vocabulary" of building elements Guidelines and Standards offer practical that helps to create an impression of solutions beneficial for the community as a consistency and continuity. These elements whole as we11 as for individual property are used frequently and in combination with owners within the Village area. different architectural styles. These Guidelines and Standards were How THE GUIDELINES AND STANDARDS updated by the Community Development WERE DEVELOPED AND AMENDED Department in 2002-2003. The update process included six community workshops The Guidelines and Standards focus on both and several public hearings to facilitate existing design issues in the Vi11age historic public participation. districts and on issues that may be expected . . to arise in the future. Although much of the For the purposes o~ these GUldehnes and land in these districts has been developed, ~tandards, the histonc penod of the Village there is still substantial opportunity for infi11 IS 1870-1939. development on vacant lots and partiaUy developed properties. Additionally, some property owners may wish to restore, How TO USE THE GUIDELINES AND remodel or rehabilitate existing structures to STANDARDS prepare them for new uses. To address both current issues and potential future concems, The Guidelines and Standards have been the Guidelines and Standards consider prepared to aid City decision makers,private existing conditions, recognize past design professionals and property owners. development patterns. and reflect future As the design is developed further, the potential for growth and change. Guidelines and Standards can be used to determine which specific procedures have a The Guidelines and Standards are based on bearing on the project. The Guidelines and features of the existing built environment. Standards suggest characteristics for design These features were documented in the of details and elements, such as signs, rear Historical Resource Survey, 1991, by the entrances, landscaping, height, building City of Arroyo Grande and Catherine mass, construction materials and other Graves, showing existing historic structures components that compose the project's in the Vi11age historic district of Arroyo relationship to its surroundings. Grande (Appendix A). This survey recorded addresses, building types, ownership, and Exceptions to Guidelines focused on architectural characteristics tluit contribute to the visual quality of the Exceptions to GUIDELINES in this buildings and to the entire area surrounding document may be approved if both of the them. These characteristics include height, foUowing findings are met: roof configuration and material, exterior waU materials, window and door type, I. The alternative design or materials do chimneys, and porches. Also documented not detract from adjacent buildings or were surrounding land uses and potential the historic character and diversity of threats to the site or historic building. the Vi11age area. The survey reveals that there is not one 2. The mass and S'cale of the project is particular style that determines the overall appropriate to the location considering dghdJ>roposed_draft_03-II-03 PRINTED: 3n/2003 7 tlTY 8f AuIY. GRANDE GUIDEliNES '" STANDnDS .01 BUTtlU DUTlIITS the history and diversity of the area and properties classified in the same district the concept of the Village area. and will not be detrimental to the public health, safety or welfare, or materially An example of an exception to a guideline injurious to properties or improvements may be for an internalIy illuminated sign. in the vicinity; See Sign Illumination on page 35, which i alIows externalIy illuminated signs. 5. The granting of a Minor Exception is i Findings may be made approving a sign if consistent with the objectives and I the applicant demonstrates that the sign policies of the General Plan and the I maintains. a historic character with internal intent of this title. , illumination. i The Guidelines and Standards are NOT , I Exceptions to Standards intended to provide all necessary I information for development projects within I Exceptions to STANDARDS in this the Village area. The Guidelines and I document may be approved if all of the Standards only address generalized design I findings for Exceptions to Guidelines are issues. It is essential that other requirements met AND by obtaining a Minor Exception in Title 16 (Development Code) and other I Permit, per Section 16.16.120 of the portions of the Municipal Code I Development Code. The Minor Exception (Development Code) be followed for each I requires noticing property owners within project. Nothing in the Guidelines and 300 ft. of the project. The Community Standards is intended to supersede I Development Director approves a Minor requirements of the Development Code. I Exception with a recommendation ITom the Questions regarding the relationship I ARC. If the project requires Planning between the Guidelines and Standards and Commission approval, the Minor Exception Development Code provisions should be will be processed concurrently. A Minor referred to the Community Development Exception may be approved if all of the . Department. folIowing findings are met: An example of an exception to a standard 1. The strict or literal interpretation and may be for a sign with gold detailing that is endorsement of the specified regulation a predominant shiny sign material. See Sign would result in practical difficulty or Materials on page 34, which does not allow unnecessary physical hardship; high gloss, shiny or reflective surfaces as predominant sign material. If the applicant . 2. There are exceptional circumstances or demonstrates that the sign maintains a conditions applicable to the property historic character, then a Minor Exception involved, or to the intended use of the may be processed concurrent with the sign property, that do not apply generalIy to. application. other properties in the same district; 3. Strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by other property owners in the same district; 4. The granting of the minor exception wilI not constitute a grant of special privilege inconsistent with the limitations on other dghd-proposeQ_draft_03-11-o3 PRINTED: 3nl2003 8 -.- I [ITY If ARlno GIANDE GUIDEliNES .. STANDARDS .n DISTnu DISTlUTS PROCESS FOR IMPLEMENTING GUIDELINES AND STANDARDS IN HISTORIC DISTRICTS Not subject to Guidelines & Standards (see page 10) NO Not subject to Guidelines & Standards I I Is project ! , consistent with r Guidelines & I Standards? r r , I , I I , NO I I . . Community Development . Request redesign ARC review and recommendation Department approval . Provide findings that to the Community Development OR objectives of the Design Department, Planning Commission . Proceed to ARC review Guidelines & Standards or City Council for further project per Section 16-03 of the are otherwise met, review, including consistency with Development Code OR Guidelines & Standards . Recommend denial dghdyroposed_draft_03-ll-Q3 PRINTED: 3nt2003 I) CITY" AIIOYO GIANDE GVlDELlNES " SUnllDS fiB DISTlln DISTlICTS DESIGN REVIEW IN ARROYO GRANDE The Planning Commission has been assigned the responsibility to review and Community Development Director approve projects including the following: The Community Development Director is . Conditional Use Pennits responsible for administering Title 16 . Surface Mining Pennits Development Code, as described in section . Variances 16.08.090 of the City's MWlicipal Code. . Tentative Maps The CommWlity Development Director . Vesting Tentative Maps processes all applications, conducts . Lot Line Adjustments environmental reviews and approves minor . Lot Mergers use permits including pennits such as . Reversions to Acreage viewshed reviews, design reviews and plot . Certificates of Compliance plan reviews. . Notices of Violation . Planned Sign Programs Architectural Review Committee . Viewshed Review Permits . Planned Unit Development Permits I The Architectural Review Committee . Extensions of Time (for projects (ARC) is a five member advisory committee originally approved by Planning I appointed by the City COWlcil to assist the Commission) I CommWlity Development Department, . Architectural Review I Planning Commission and the City COWlcil . Appeals of CommWlity Development I by review of projects and comments Director Determinations , regarding the aesthetics, site planning and architectural design of development The Planning Commission also makes proposals in the City. The ARC includes recommendations to the City COWlcil on the three members with technical design, following: planning, architectural and/or landscaping design knowledge and experience reading . General Plan Amendments and interpreting site plans. architectural and . Development Code Amendments engineering drawings as they relate to the . Specific Plans and Amendments to appearance of proposed buildings, signage, Specific Plans structures and landscaping upon a site and . Amendments to Zoning Districts the surroWlding commWlity. The two other . Development Agreements members of the Committee may, but need . Permits, Licenses or other entitlements not, have technical design and/or within an approved Planned landscaping design knowledge and Development experience. City Council Planning Commission The City COWlcil reviews and approves the The Planning Commission consists of five following: members appointed by the City COWlcil. The Planning Commission makes . General Plan Amendments; recommendations to the City Council . Specific Plans and Amendments to regarding the General Plan, growth Specific Plans; management and development of the City, . Amendments to Zoning Districts and preservation and conservation of open space, other provisions of this title; the expenditure of public funds relating to . Development Agreements; the General Plan and many other mandatory . Appeals of Planning Commission responsibilities. determinations; dghdJ>roposed_draft_03.11-03 PRINTED: 3n12003 10 -- tlTY If AIIOYO GUNDE GUIDELINES .. SUNDIIDS .n BtITOIII DIITlterS . Permits, licenses or approvals within an not acceptable, actual material approved Planned Development; samples must be provided); . Extensions of Time (for projects . A model of proposed commercial or originally approved by City Council); mixed use buildings; . Concurrent applications. . Any available or required historic information relating to the project; REQUIRED ApPLICATION SUBMITTAL DOCUMENTS AND MATERIALS . Demolition plans, if applicable; and Applicants must submit adequate . Any other data requested or required documentation in order for the City to by the Community Development properly evaluate and process applications. Department, Architectural Review Drawings should be to scale and clearly Committee, Planning Commission or depict the character of the proposed work. City Council, as needed. Submittal documents vary depending on The Community Development Department what the project involves, however, the following documentation is generally may require submittal of amended plans if substantial changes are required before final , required: I considerati.on for approval. Plans that do not. I . Completed application form; show all the proposed changes or materials I may delay the project until the applicable ! information is provided. i . Payment of fee established by the City i I Council to cover typical processing i costs for the specific type of application (payable to the City of PROJECTS SUBJECT TO THE GUIDELINES I Arroyo Grande); AND STANDARDS . Site photographs showing topography, The Design Guidelines and Standards for vegetation, existing and adjacent Historic Districts are incorporated by structures, and views from the site; reference in the Development Code (Section 16.08.010(1)). All parcels within a Historic . A scaled Site Plan drawing including Design Overlay district are subject to the a north arrow showing existing and Development Code and these Guidelines proposed conditions including and Standards. adjacent development patterns (the number of copies depends on the type As shown on the Design Overlay District of application submitted); Map, these Guidelines and Standards apply to all commercial, mixed use and residential . Elevations showing all visible sides construction and renovation projects within and the relationship of proposed the Village Core Downtown (0-2.4) Single building(s) to adjacent structure(s) and Family Low-Medium Density (0-2.4), the types of exterior materials to be Single-Family Medium Density (D-2.4), used; Multi-Family Medium-High Density (0- 2.4), Mixed Use and Community Facility . Samples of building materials (0-2.4) zoning districts, as shown on the showing actual colors, textures and official zoning map. types (Computer printouts used as examples of colors and materials are Design Overlay District 2.11, remains subject to the Design Guidelines for Historic dghdJ'roposc<tdraft_03-11-03 PRINTED: 3nl2003 11 [ITY If Anne GUNDE GUIDELINES" STANDARDS rOl BISTOIIt DISTRICTS Districts (1994), until such time as a separate set of Guidelines and Standards . Projects where less than 15% of the pertaining to the Traffic Way Corridor is fayade is physically changed and where adopted. a significant feature of a historic structure is not impaired. DEMOLITION OR RELOCATION PERMIT . Construction, alteration or removal of any feature that has been determined by Request for Demolition or Relocation the building official to be necessary to Permits within the Historic Overlay Districts protect health or safety. shall be subject to prior review by the Community Development Director for . Projects that include the renovation or compliance with the California non-structural alteration of interior Environmental Quality Act (CEQA) and to spaces only, and will not result in an determine if renovation would be possible alteration of the outward appearance of and preferable. Prior to issuance of permit the structure. for the demolition or relocation of any building, notices shall be given to the ARC . Demolition of any structure found by and the Planning Commission. This does the Building Official to be necessary to not apply to demolition determined by the protect health or safety of the public is building official to be necessary to protect exempt. Replacement of any public health or safety. demolished structure will be subject to all provisions of the Guidelines and Plot Plan Review Standards, and all applicable City codes and ordinances. New construction or exterior alterations, additions or modifications of any building or . Repainting of a commercial or mixed structure in the Village Residential, Village use building is subject to review by the Core Downtown and Village Mixed Use Community Development Director to districts may require Plot Plan review by the determine if it involves a substantial Community Development Director before a color change and may be referred to the building permit is issued. ARC for a recommendation. For example, a change trom one earth tone The applicant shall include complete site to another earth tone is not considered a plans, elevation details and specifications, a substantial change. plot plan, and other information that is needed to describe their project and are required by the Community Development Director. PROJECTS NOT SUBJECT TO THE GUIDELINES AND STANDARDS . Residential or commercial projects that consist only of routine maintenance, or repair that do not involve a change of design or exterior material, and does not significantly change the outward appearance of the structure. dghd"'proposed_draft_03-11-Q3 PRINTED: 3n12003 12 -- - (ITY If AIIOYO GIANDE GUIDEliNES .. SUNDAlDS 'II BISTllIt DISTIICYS HISTORIt OVERVIEW. Arroyo Grande area included William G. Dana, John Wilson, John Price, Francis Z. Branch, and Issac J. Sparks. Francis Branch HISTORY OF ARROYO GRANDE had the most extensive holdings in the valley, including the Arroyo Grande and The history of the Arroyo Grande Valley is Santa Manuela grants, and a part of the ! finnly rooted in the natural resources that Pismo grant. To help in clearing and , abound in the area. The first known settling the land, Francis Branch gave i inhabitants of the area were the Obispeno fanners the use, for five years, of every acre i Chumash, who established a territory that they would clear and cultivate. , I covered much of Central California, I extending as much as 60 miles inland from The San Luis Obispo Board of Supervisors the ocean. Evidence has been found locally established the township of Arroyo Grande I that suggests their presence dates back at in 1862. In 1867, the town consisted of a I least 9,000 years. Over 1,200 schoolhouse, blacksmith shop, and stage , archaeological sites have been discovered in stop On the line to Santa Barbara. By 1876 I the Arroyo Grande Valley. The abundance there were two hotels, two stores, two of food included seafood and fish from the saloons, a wheelwright and blacksmith shop, i tidal flats, abundant wildlife In the a schoolhouse, post office, livery stable and surrounding hills and lush natural several residences. An influx of new settlers vegetation. arrived in 1877, drawn by the rich fertile soil and mild climate that encouraged The first Spanish explorer, Juan Cabrillo, agricultural pursuits. arrived on the Central Coast of California in 1542, and his narrative describes many Transportation improvements contributed Chumash Villages and a large population of substantially to the success of agriculture in native residents. the valley. The Meherin brothers, who were local merchants, and other investors wishing Spanish residence in the area commenced in to promote the Arroyo Grande VaiIey, built 1771, when the mission was established at the Pismo Wharf in 1881. Stock was issued San Luis Obispo de Toloso. The priests of to finance the wharf, and 800 shares were the mission established a garden and sold at $20.00 each to fanners and "plantation" in the Arroyo Grande Valley in landowners. When finished, the wharf 1780, where they raised large quantities of extended 1,600 feet from shore, where the corn, beans, potatoes and other crops to water was 27 feet deep at low tide. In 1882, supply food for the mission. At that time, thirty-eight ships were loaded at the wharf, however, the Arroyo Grande Valley was not saving local fanners over $35,000 in freight the wide expanse of fertile fannland it was charges. later to become. The area, which was to be the City of Arroyo Grande, was one large Also in 1881, the Pacific Coast Railroad was "monte" covered with willows and brush. extended from San Luis Obispo to Arroyo Grande, further stimulating the agriculture The area remained under the control of the industry and encouraging substantial growth Spanish government until the Mexican and development. revolution and independence in 1822, when t! California became a territory of Mexico. Arroyo Grande was incorporated as a City in 1 \, 1911, at which time the population was 'I i To encourage settlement in the "California approximately 1,200. The reputation of the I Territory" the Mexican Government granted area continued to - lure residents, and large parcels of land to individuals wishing agricultural enterprises gave way to 'I to settle in the area. Early landholders in the residential development. Eventually, the dghdJ>ropose<tdraft_03-II-Q3 PRINTED: 3n12003 13 tITY Of AnIY. GIANDE GUIDELINES & STAND AIDS ftl BlSTtlU DISTIUTS small separate settlements of Arroyo Grande. Pismo Beach, Shell Beach, Grover Beach and Oceano expanded to reach each other's borders, creating a large urbanized I area, sometimes called Five Cities, which is far different from what early settlers f experienced. I , ~ Much remains In Arroyo Grande that i i reflects its heritage and past, however. i Many older homes and buildings that remain I reflect their utilitarian heritage, with vernacular architecture common. Some agricultural operations remain within the I city, many of these in proximity to the ! Village area. The Village of Arroyo Grande i still reflects many aspects of its history i today, although most residents are no longer involved in the historic enterprise of agriculture. ~i Ii ~ I I' ,I !I {I dghd"'proposed_draft_03-11-03 PRINTED: 3m2003 14 _..._.._-----------~ tlTY If AIIOYO GUNDE GUIDELINES .. SUNDAlDS .01 BISTUJC DISTllns OVERAll DESIGN intersection of Nelson Street and Traffic FRAMEWORK Way. Preservation and enhancement of gateways is important to help define the special quality of the Village area.' The Design issues in the Village area are not change of character, as one enters the limited to individual buildings or projects. Village on East Branch near Crown Hill Mason , While the community structure may not be Street or Traffic Way are of concern to an individual renovation "gateways". project, it should be considered for larger LANDMARKS projects that have the capacity to change the structure of the Village. The structure of the Village is an expression of the type, There are features in the community that intensity and arrangement of activities and stand out because of their unique visual physical structures in the community. How character. They are often used as reference I the resident or visitor experiences the points, to help guide a traveler through the structure, depends on the clarity of the Village. Landmarks are notable for the i community's physical organization. physical characteristics that separate them I trom their sUIToundings, and often, for their Are there landmarks for points of reference contribution to the historic fabric of the and recognizable "meeting spots?" Are community. Landmarks in the MOYO travel routes clear and continuous and are GTande Village include natural features such separate areas recognizable for their as Crown Hill and Moyo GTande Creek to individual character? These issues, and historic structures such as the old Methodist others, help to define the community's Episcopal Church, the I.O.O.F. Hall, the structure. Olohan Building, and the Swinging Bridge. Care should be taken in the design of new To help illustrate the structure of the Village projects to preserve the effect of existing of Arroyo GTande, and its problems and landmarks, and to assure that new potential, visual elements, first described by "landmarks" created are hannonious with author Kevin Lynch, can be used to explain their sUIToundings. A design element can the existing "image" of the Village area. unintentionally become an unwelcome These elements are defined and examples landmark if its style, bulk, or color supplied to illustrate how they are expressed overwhelms the sUITounding development or in the Village of Moyo GTande. Designers obscures an existing "landmark':. and decision makers should consider these elements, and determine how they will be NODES affected by development projects. There are strategic spots in the Village that GATEWAYS an observer considers the center or concentration of activity or junction of There are visual "clues" that tell an observer paths. The public parking area next to the that they have entered the Village. They are creek, with the gazebo and Swinging Bridge a change in the quality of space on a path, or Village Green and historic museum area where adjoining areas are distinguished are illustrations of such a concentration of from the distinct and separate Village area activity, especially . during community that the traveler is entering. Gateways can festivals and fanner's market days. New be natural or man-made, and can range from development designs that incorporate the first views of historic residences when pedestrian space and visual interest to attract approaching from Branch Mill Road or East activity can create such "nodes". Branch Street to the triangle park at the dghd"'proposed_drafl_03-11-Q3 PRINTED: 3nt2003 15 tITY 0' AIIIYt GIANDE GUIDELINES" SUNlARDS ,n DISTOII( BUTlICTS DISTRICTS EDGES OR SEAMS There are areas of the community with a There are linear elements that are no~ paths unique character that distinguishes them that represent breaks in continuity that may /Tom the adjoining areas. An observer can be perceived as baITiers between districts or \ identify certain districts /Torn inside, and "seams" where districts are joined. They , often /Tom outside the district. The historic may have a feeling of an edge, as with the development of Arroyo Grande, and the steep hills to the north of the Village along activities that occur in different areas of the LePoint Street, or a seam, Jike Arroyo Village, contribute to its division into Grande Creek, joined by bridges. I districts. "Edges" or "seams" can be less defined but There are distinct differences between the still apparent such as at Crown Terrace east historic commercial buildings of the Village of The Village or Traffic Way on the west. Core Downtown area, and with the nearby Village Residential area. The Vi11age NATURAL AREAS Residential area, with many historic homes and large mature trees, differs /Tom the There are areas within the Vi11age that surrounding, more modern, developments. remain ''natural'' as opposed to bui1t areas, Both new development and renovations man-made parks, plazas or gardens. In should be sensitive to the architectural urban areas, the preservation of natural areas elements that contribute to neighborhood is often a chaUenge. Protection of large, character and to distinctive "districts". landmark trees and the riparian areas adjoining Arroyo Grande Creek contribute PATHS substantiaUy to the overaU experience and enjoyment of the Village. Every effort There are paths for various types of should be made to preserve and enhance movement. It is not necessary for an "natural areas". observer to actually travel on the path for it to be a major visual image. This is especially true in Arroyo Grande, where major arterials pass through the Village (Highway 227) or did pass through in earlier times, Traffic Way. Branch Street has been the "main" street in the Village, and still serves as a major link to Lopez Lake and adjoining areas. Traffic Way, Bridge, Nevada and Mason Streets are additional vehicle paths through the Village, as are Olohan Alley and LePoint Street. SmaUer connections for circulation include Short Street, several walkways and historic routes such as Hart Lane or Creekside promenades. Design elements, such as street furniture, signs, trees and lighting can all contribute to the "importance" or purpose that is assigned to a particular ''path''. dghd...propose<L draft _03-11-03 PRINTED: 3nt2003 16 ------- (ITY If Auno GUNDE GV1DELINES " SUNDUDS fll BISTOIu DlSTllttS ARtmTEnllRAL STYLES first Bungalow development period was from 1895 to 1915. This section illustrates various architectural Cottage styles found within the Village Historic Design Overlay District. These styles represent much of the existing architecture in the Village and shall be used a guide for future development and renovations in the area. Most of the historic architecture does not follow one specific style, but is influenced by many. The commercial style development in the Village area is an A Cottage is basically a small frame single- eclectic mix of buildings, but there is a similar vocabulary in the building design family home that does not use any particular and construction materials. The architectural style or ornamentation pattern. development for the residential and Roof styles vary, but most often use gable, commercial buildings generally fits within hip or a combination of the two. This is a one or more of the following architectural style that often borrows elements from styles. classic styles, but does not incorporate other elements that make the style unique. RESIDENTIAL STRUCTURES Craftsman Bungalow ::;..;--- .-' An extension of the early Bungalow, the Craftsman design included a low-pitched The Bungalow style is a unique house type gabled roof with a wide, unenclosed eave that borrows from other cultures, but is, a overhang. Roof rafters are usually exposed truly American design. Developed on the and decorative beams or braces are west coast, the Bungalow reduces the commonly added under gables. Porches are distinction between inside and outside space, either full or partial-width, with a roof often reflecting the open practical living possible supported by tapered square columns. The in California. It is generally a low, small most distinctive features of this style are the house that used natural materials and relied junctions where the roof joins the wall, on simplified design. The roof structure is where the most ornamentation occurs. This most often broad gables, often with a was the dominant style for smaller homes separate lower gable covering the porch, from 1905 to early 1920's. The popularity although hipped roof structures are also of the style faded quickly, however. and few common. There is little ornamentation, and were built after 1930~ what is found is of simplified design. The dghd-proposed_draft_03-11-03 PRINTED: 3n12003 17 [ITY If AIIOYO GIANDE GUIDELINES .. StAMBAlDS fOl BISTOIIC DISTKlCTS Folk V'ictorian 1. Spindle work includes turned posts and may also include decorative gables and ornamentation under the wall overhangs. 2. Free classic detailing uses classical columns, instead of delicate turned I posts, and other ornamentation is less "lacy" and delicate than that found in , spindle work. This style became common after 1890. Spanish Eclectic The Folk Victorian style uses a simple, folk type house style that is often one story and has a roof that is gabled or hipped (pyramidal). It lacks the intricate, irregular roof structure of the Queen Anne style, but The Spanish Eclectic style uses decorative includes ornamentation common to details borrowed from all aspects of Spanish Victorian-style detailing, especially spindle Architecture. The roof is low pitched, work. Facades are generally symmetrical. usually with little or no eave overhang. or Queen Anne flat. The roof covering is red tile. Typically one or more prominent arches are placed above the door or principal windows. The wall surface is usually stucco, and the fa~ade is normally asymmetrical. . Sketches from the Architectural Styles section are from Realty Advocates at www.realtyadvocates.com. - The Queen Anne architectural style was common from about 1880 to 1910. Identifying features include a steeply pitched. irregular shaped roof, often with a dominant front-facing gable, patterned shingles, cutaway bay windows, and other features to avoid a smooth walled appearance. The decorative detailing is usually of two types: dghd"'proposed_drat\_03-t 1-03 PRINTED: 3n12003 18 [ITY Of AlIlYt GIANDE GUDELlNES & SUNDnDS ftl BISTUIt DnTlItTS COMMERCIAL STRUCTURES IOOF Building Late Nineteenth Century Commercial Old Brisco Hotel Characteristics included in late nineteenth I I century commercial architecture are double storerronts that are generally 25 to 50 feet wide with one or two entrances. Flat roofs and rooflines with detailed cornices, recessed entrances flanked by large display windows on the fIrst floors and smaller vertical rectangular windows on the second floors are common as well. Materials of the time the historic commercial buildings in Arroyo Grande were built include stone, brick and wood. Future renovations and development within the Village Core shall use similar materials and color to fit within the historic character of the Village. Olohan Building dghd"'proposed_draft_03-11-03 PRINTED: 3nl2003 19 tlTY If Alina GIANDE GUIDEliNES" SUNDnDS .01 BISTOIIC DISTlICTS [ONSTRU[TlON MATERIALS CEMENT PLASTER This section provides examples of the most Cement plaster (including stucco) is pot as common as wood or brick, however some of commonly found building materials used in the commercial and residential buildings the Village area of Arroyo Grande. There within the Village have plaster exteriors. are also examples of construction materials Cement plaster buildings require detailing under the Village Core and the Residential that gives them a historic "Village" feel. sections specific to those areas. Buildings with plain plaster walls and no All new projects shall use materials that fit ornamentation are not appropriate for The I Village. I within the character of the Village (see following examples). Using similar , ! materials or replicating these materials on all projects and restorations will extend the l ; existing character extended throughout the i i Village. i All restorations shall use materials that match or complement the original structure facilitating compatibility and preservation of its character. WEATHERBOARD OR CLAPBOARD WOOD SIDING I YELLOW INDIGENOUS SANDSTONE I Most of the original housing and a few of I the commercial buildings used horizontal This type of stone is used on the old I woOd siding or vertical board and batten for LO.O.F. Hall on Bridge Street and the Old I the exterior walls and trim of the buildings. Brisco Hotel on East Branch Street. It is a ! Wood siding gives the buildings a sense of golden stone that is shaped in large irregular , i historic character, adding detail and texture. chunks. The color of this natural stone adds I a wann variety and individuality to the area. dghdJ'roposed_draft_03-11-03 PRINTED: 3n12003 20 (ITY 8f ARlDY8 GIANDE GUDELlNES &. STANDARDS fOB Blnnlc DISTlICTS a modem metal look are not appropriate for the Village. BRICK AND STONE BLOCK Brick and stone blocks are most common on commercial buildings in the Village. Brick is an old construction material that was used in the late l800s and early 1900s when the bulk of the historic commercial buildings in Arroyo Grande Village were built. The use of exposed plain concrete block is not pennitted in the Historic Village Core District. I I I i WINDOW SASHES AND DOOR FRAMES Doors should be made of wood or a material that resembles an older style wooden door. For commercial areas, large industrial style glass doors and windows with metal frames are not appropriate. Doors with wood trim and windows with wood framing should be used. Aluminum and other frames that have dghd-p,oposed_draft_03-11.Q3 PRINTED: 3nt2003 2t - tlTY 01 ARROYO GRANDE GVlDELlNES '" SUNDAlDS 181 BIIlOlIC DIIl.leTS VILLAGE RESIDENTIAL EXISTING CHARACTER DISTRI[TS (VRD) Many homes in this district were built.in the period from 1885 to 1920, and represent a wide variety of architectural styles. Building materials, styles and details differ considerably from home to home, but some common elements can be identified in many buildings. These include height, mass and scale, materials and attention to ornamentation. I I Similarity In Height, Mass and Scale i i I Most homes are one or two stories high, with single story designs most common. Lots are generally smaller and narrower than those in more modern suburban developments, and the home fills much of . the width of the lot. Since garages were not included in many of these early homes, the I I facade design dominates the structure and I streetscape. Other homes have single, I detached garages, often in the rear yard. Similarity of Material The most common exterior wall material is either weatherboard or clapboard wood siding. These materials contribute a strong horizontal element to the overall design. Other popular materials include stucco or plaster, and shingles of various designs are often seen as accent materials or ornamentation, especially on gable ends. Yellow indigenous sandstone, which was often used as a commercial building material in the Village Core area, is uncommon for residential fa~ades. It is used often, however, as a material for foundations or retaining walls. Brick and concrete block are also common foundation materials. The most common roofing material is This section of the Guidelines and Standards composition shingle, and some wood applies to all residential parcels in the shingles are also used. New roofing Historic Design Overlay district including materials should incorporate composition Single Family Low-Medium Density, Single shingles or other non-flammable material Family Medium Density and Multi Family that approximates the appearance of wood. Medium-High Density districts. dghd...,pfoposed_draft_OJ-11-03 PRINTED: 3n12003 22 _. CITY Of AnIYo GIUOE GUOELINES " SUNOAlDS fll BISTlln BISTlICTS For Spanish Eclectic or Pueblo styles, use 3. Existing trees should be retained as of mission tiles is appropriate. much as possible, although judicious pruning and shaping will be allowed. Window frames are almost exclusively Drought resistant street trees shall be wood, and door materials incorporate wood incorporated if pedestrian circulation panels with glass, in varying proportions. will not be obstructed. All front yards Some homes have been remodeled and now shall be landscaped and maintained on a incorporate non-traditional materials such as regular basis. Properly designed synthetic siding, concrete block or stucco landscaping adds to the small town walls and aluminum windows. The use of character of the residential area and is these materials is discouraged unless their strongly encouraged. appearance simulates traditional materials. 4. Existing parkways shall be retained. Sense of Experimentation New landscaped parkways shall be installed with substantial new There are many similar types of building construction. Continuous hardscape design, and some homes actually appear to parkways are not pennitted. be copies of others in the district. Design features and ornamentation are often used in creative ways, however, so that each home has an individual character. Often, elements from classic design types are combined, and the result is an unusual home. , , Variety in Building Form , I Although most of the homes are single story, tall two-story homes are also common. The combination of different architectural styles, varying setbacks, and distinct wing arrangements create a unique streetscape. Landscaping is used both to conceal and Building Design accent homes, and adds to the overall impression ofthe district. 1. The height of new buildings shall not exceed development standards allowed I in Title 16 of the Municipal Code DESIGN GUIDELINES AND STANDARDS (Development Code). Site Design 2. New buildings or renovations shall adhere to lot coverage and floor area 1. All new projects or renovations shall ration requirements of the Development adhere to site development standards of Code. the Development Code. 3. The use of architectural styles in the 2. All outbuildings, including garages, years from 1870 through the 1930's is sheds, recycling enclosures, enclosures str9ngly encouraged (see Architectural for service areas, trash containers, or Styles for examples). outside storage should be compatible 4. New construction shall include elements with materials, textures and colors of the principal building. common to the district such as cladding type, roofing material, roof structure, dghd"'proposed_draft_03-1I-03 PRINTED: In/2003 23 (ITY Of Allon GIANDE GUIDElINES" SUNDARDS .tI BISTtllC DlSfllCTS and ornamentation. Cement plaster may renovations involving styles such as be permitted in limited quantities Spanish Eclectic. provided that it emulates historic design and it does not detract from the historic 2. Renovations shaH use the onginal character of the area. materials as much as possible. 5. AH new projects shaH use materials that 3. Window sashes and doorframes should fit within the character of the Village. be made of wood or vinyl that looks By using similar materials or replicating like wood, and consistent with the these materials on new projects and historical period. Unfinished aluminum restorations, the existing historic is not aHowed. character will be reinforced and extended. 4. Door materials were traditionaHy wood panel and glass. New or replacement Garage/Parking doors shall be wood or an approved substitute material that simulates the 1. One and two car garages should be appearance of original materials. detached or located to the rear or side of the residence where feasible and where 5. Original decorative details. shaH be such placement is in keeping with the retained during renovation. If the existing character of the neighborhood. original materials have deteriorated and Prominent visibility of garage doors must be removed, they shan be replaced I requires ARC approval. (Development with materials that match the original in I Code Section 16.56.020 provides that a design, color, and texture. ! Minor Exception may be granted for the . provision of on-site parking when a Building Colors i I change or expansion in use is proposed.) I 1. Building colors shaH fit within the existing character of the neighborhood and be compatible with the historic period of the Village Residential neighborhood. The use of fluorescent "neon", "day-glo", or bright primary colors as the predominant shade on I building facades is not permitted. 2. When Plot Plan review is required, color samples shaH be submitted as part of the process. Construction Materials 1. Clapboard or weatherboard cladding is the most common type of material used in the residential district. Plaster is prevalent in later designs, especiaHy Spanish Eclectic styles. The use of clapboard or weatherboard is encouraged in new projects or renovations. Plaster is acceptable for dghd"'propos.,tdrafl_03-11-Q3 PRINTED: 3nl2003 24 tlTY .. Allon GIINDE GUIDELINES &. SUNDARDS .01 DUTlln DllTallYS VIlLAGE tORE DOWNTOWN and incorporated into new development and renovation. Common elements of design (VtD) include fayade height and structure, ~trong pedestrian orientation, and attention to ornamentation. r I This section of the Guidelines and Standards applies to all parcels in the Village Core Similarity In Height, Mass and Scale Downtown area and may also be applicable within Community Facilities (including Most buildings are one or two stories high I , Public Facilities and Parks), and Mixed Use and range from about eighteen to thirty feet I districts as shown on the Design Overlay in height. The majority of the buildings in District Map. the Village on Branch Street between Traffic An objective of the Village Core Downtown Way and Mason Street are also narrow as well, which emphasizes their vertical area is to enhance and maintain a compact, character. active street frontage with commercial uses that attract pedestrians. A visual continuity The most common fayade design is two should be maintained through site design stories high, although some buildings use a and compatibility of scale and materials. "false front" to achieve the impression of height. This fayade treatment, when used on MIXED USES WITHIN THE DISTRICT a relatively narrow building, stresses the There are properties within the Village Core, strong vertical elements in the structure and creates an impressive image. Mixed Use and Community Facilities overlay districts that have residential Buildings are also made to appear larger by architectural styles, and are currently being creating a series of attached facades, linking used as stores, shops, residences, or offices. several smaller structures to create the In order to preserve and enhance mixed use, appearance of one large building. These the character of any new building or techniques lead to a more impressive renovation shall be consistent with the appearance without losing pedestrian scale surrounding area. or blocking views and light. EXISTING CHARACTER Many of the Downtown district historic commercial buildings were erected in the period from 1885 to 1910, and represent a variety of architectural styles. Although building material and detail differ, there are definite patterns that should be respected dghd"'proposed_draft_03-11-03 PRINTED: 3m2003 25 ----- tlTY Of AnIYo GIAHDE GUIDElIHEI .. IUHDAlDS fOB UnruIC DnTlICTI contributing to an atmosphere where pedestrians feel comfortable. Variety in Building Form There is sufficient variety in height, mass, scale and proportion to create visual interest in the Village Core Downtown Area. There I is also a mixture of uses that includes retail ~ establislu11etlts, cafes, restaurants and , Similarity of Material I offices, oftetl within the same block. I Brick and stone masonry construction is common, especially along Branch and Bridge Streets. Although some exteriors have been painted, such. as the OIohan Building, the buildings retain many architectural details of "brick ITont" construction. This was one of the most popular storeITont types .of vernacular I design, and incorporated commercial I establislu11ents on the ground floor with , storage, offices or living quarters on the , second level. An unusual vernacular style that uses locally quarried yellow stone is DESIGN GUIDELINES AND STANDARDS also found In the Village Downtown district. The unifying elemetlt is the stone Mixed Use Projects Within the Village itself, which calls for simplicity of Core Downtown construction and ornamentation, but the buildings using this material vary Mixed use projects within the Village Core significantly in design. Another common Downtown shall be predominantly material. is wood siding, especially commercial in character. Upper story clapboard or weatherboard. residential and office uses designed to be compatible with ground floor retail uses are Sense of Experimentation appropriate. Design of mixed use projects shall not impede pedestrian flow or disrupt Although similar architectural styles are concentration of retail, cultural and evidetlt, and many elements are common, etltertainment uses. there is no one predominant architectural style, and elements are often combined in The following building elements shall creative ways. The historic character, NEITHER overpower the project or however, is maintained. detract fi'orn the visual continuity ofthe Pedestrian Orientation streetscape or neighborhood NOR produce redundancy in feature or pattern Most commercial buildings have large that is discordant with the historic display windows and a main entrance that character of the district: faces the street. oriented to pedestrian traffic. There is no setback ITom the . Building scale sidewalk, and buildings are generally . Building form designed and detailed to human scale, . Building fayade !: ~! dghd"'proposed_d..ft_03-11-Q3 PRINTED: 3n12003 26 tlTY " Allon GIANDE GUIDElINES .. IUNDAlDS fll BISTOIIC BUTlICTS . Building entrance 1. The height of new buildings shall not . Roofline exceed development standards allowed . Fencing, rails or trellis in Title 16 of the Municipal Code. Scale . Archways, columns or towers and massing of any building within this area shall be consistent with that of the . Doors and windows neighboring buildings, described Signage or feature designed for sign as [ . above in "Similarity in Height, Scale , placement l and Massing". ! . Colors Site Design 2. The existing pattern of building fayades i ! shall be incorporated into new 1. All new projects or renovations shall development projects. Dominant fayade I adhere to the site development standards designs incorporate either brick front I of the Development Code. elements or parapet features. Roof patterns generally associated with 2. The existing front setbacks of zero to residential buildings such as gable, hip fifteen feet (0' to 15') shall be required or gambrel are generally not appropriate with main entries facing the street. A for commercial building frontages in the majority of the building frontage shall Village Core Downtown District. face the street and incorporate design features oriented to the pedestrian. 3. For retail commercial buildings, display windows should complement the design 3. Streetscape improvements shall of surrounding historic buildings and complement the existing design shall be oriented to pedestrian traffic. sidewalk paving, lighting schemes and street furniture within the district. 4. Transoms are common over display windows, and were used for light and 4. All enclosures for service areas, trash or ventilation. When possible, transoms recycling containers shall be designed as should be incorporated into new part of the overall project or building. building design, and existing transoms Materials, textures and colors should be should be used in building renovations. consistent with those of the proposed project and compatible with adjacent 5. New construction should include buildings. elements such as cladding, roof structure and ornamentation common to the 5. Landscaping shall retain existing trees district. All new projects shall use and plants as much as possible. Street materials - including roof materials - trees and sidewalk planters shall be that fit within the character of the incorporated where feasible and Village Core Downtown district. By pedestrian circulation will not be using similar materials or replicating obstructed. (Streetscape elements these materials on all projects and within the public right-of-way, require restorations, the existing character will an Encroachment Pennit from the Public be reinforced and extended. Works Department.) Landscaping in parking areas shall conform to the 6. Decorative fixtures, including awnings, requirements of Title 16 of the signs, and lighting, shall be integrated Municipal Code (Development Code). with other design elements of the structures. Building Design Construction Materials " !I l; /' dghd"'propose<tdraft_03-11-03 PRINTED: 3n/2003 27 tlTY Of Annt GRANDE GUIDElINES" SUNDARDS .01 BUTtaU DISTIUTS 1. Brick and stone masonry are the most material if it is consistent with the common fayade materials used on historic period of the building. historic character structures in the I Village Core Downtown district, and are Building colors I acceptable fayade materials. Some I brickwork has been painted, and this is 1. The number of colors used on a building consistent with design style of the 1870- should be kept to a minimum. I 1939 period. I I Other acceptable fayade materials 2. While bright colors may be used for , I include yellow sandstone (such as that limited accent, their use is subject to on the LO.O.F. building), and wood review by the Architectural Review cladding. Wood cladding shall be of Committee (ARC). painted clapboard, painted weatherboard. or board and batten 3. Color samples shall be submitted as part styles. of Plot Plan Review or Conditional Use Pennit process. Materials of similar design, color and texture may be considered. Smooth 4. The use of fluorescent, "neon" or "day- plywood panels are not appropriate glo" colors on building facades is not unless detailed for the historic period. appropriate, historic base colors should be used instead. 2. Window sashes shall be of wood or painted steel, and consistent with the 5. Accent colors used for ornamentation, historic period. Materials that awnings. dentils, mezes or other details approximate the appearance of original shall hannonize with the predominant materials may be substituted subject to building color. the approval of the Architectural Review Committee, but unfinished aluminum is 6. Color palettes shall complement the not allowed. majority of the neighboring buildings and be consistent with the historic 3. Door materials were traditionally wood period. panel and glass, either single or double. New or replacement doors shall be wood or an approved substitute material that approximates the appearance of original materials. Aluminum entry doors with large glass panels are inappropriate for the Village Core Downtown District. 4. Original decorative details should be retained during renovation. If the original materials have deteriorated and must be removed, they shaH be replaced with materials that match as closely as possible the original in design, color, and texture. 5. Reflective glass is not appropriate in the Village Core Downtown District. Stained glass may be used as an accent ,'I dghdJlroposed_draft_03-11-Q3 PRINTED: 31712003 28 [ITY If AIIDY. GIANDE GtilDELlNES .. SUNDAlDS .11 Blnllle DIIUICTS Villaie Mixed Ifse (VMIJ) This section of the Guidelines and Standards applies to areas between the Village Core Downtown and the Village Residential districts surrounding the Village, as shown on the Design Overlay map including the Public Facilities district. The Village Mixed Use district is intended to provide space for intensified mixed use projects compatible with adjoining commercial or residential districts. The Guidelines and Standards for The Village Mixed Use districts contain a this area are intended to enhance these combination of commercial, office and transitional areas. residential uses rather than exclusively residential or commercial character evident An objective of the Village Mixed Use in adjoining areas. Generally, the character district is to maintain and develop mixed of existing development reflects the period uses in a manner that allows. a transition of the late 19th Century, however, it derives ITom the intense commercial character of the its diversity ITom the combination of Village Core Downtown to the surrounding residential and commercial uses over time. traditional Village Residential neighborhoods. Adaptive re-use of existing Diversity in Scale houses is encouraged to accommodate new uses while maintaining the historical Many of the buildings surrounding the residential heritage. The Village Mixed Use Village Core Downtown are small district should enhance pedestrian residential structures that are being used as accessibility and activity and minimize the homes, offices, or small retail stores. The visual impact of automobiles. lot sizes and building types are more consistent with Village Residential areas. EXISTING CHARACTER Most of the buildings are one story, however, some two story homes and offices exist proximate to the Village Core Downtown. Generally, the scale of the Village Mixed Use neighborhood is smaller with moderate sized separated buildings. Similarity of Material Building materials used in the Village Mixed Use district generally reflect those used in Village Residential neighborhoods rather than Village Core Downtown commercial buildings. The most common cladding material is either weatherboard or clapboard wood siding. Other popular materials include stucco or plaster, and shingles of various designs are often seen as accent materials. or ornamentation, especially on gable ends. The most common roofing material is composition shingle, and Ii dghd-proposed_draft_03-11-D3 PRINTED: 3/7/2003 29 ----~--_._,. CITY" Annt GUNDE GUIDEliNES" STANDARDS 'II DISTIIU DISTIICTS to a lesser extent wood shingle. Yellow Buildings are single and two-story with indigenous sandstone, which is a distinct varying architectural styles and sizes. building material in the Village Core Varying setbacks and distinct wing Downtown, is not as common for Village arrangements create a unique streetScape. Residential and Village Mixed Use Landscaping adds character by screening buildings, but it is sometimes used as a and accenting the buildings in the Village foundation materiaIor a trim material along Mixed Use district. Variety in building with stone or brick. Window frames are fonn is due to historic mixed uses and almost exclusively wood, and door materials diversity of individual infill developments incorporate wood panels with glass, in between the Village Core Downtown and varying proportions. Village Residential areas over time. Materials and building styles incorporate Sense of Experimentation details from both residential and commercial building types. Most Village Mixed Use districts exhibit a Village Residential rather than Village Core DESIGN GUIDELINES AND STANDARDS Downtown commercial character. Use of similar building materials, colors, or styles The following building elements shall with individual building design or unique NEITHER overpower the project or ornamentation brings out a more eclectic detract wm the visual continuity of the nature within Village Mixed Use districts. streetscape or neighborhood NOR Such diversity is encouraged. produce redundancy in feature or pattern Variety in Building Form that is discordant with the historic character of the district: . Building scale . Building fonn . Building f!Wade . Building entrance . Roofline . Fencing, rails or trellis . Archways, columns or towers . Doors and windows . Signage or feature designed for sign placement ii I' . Colors ~ " ~i Site Design 'j " ~ " ii All new projects or substantial alterations ! and additions are required to adhere to site development standards of the Development Code. Front Setbacks in the Village Mixed Use district should be in line with traditional houses along the block generally ten to twenty feet -(10' -20'). Where setbacks dghdJ>roposed_dral\_03-11~3 PRINTED: 3n12003 30 -- -.--- [!TY If Anoyo GIANDE GUIDElINES &: SUNDAlDS .01 DISTOIJ( DISTlICTS vary, a new building shall fit within the enclosing structure. Plans for the structure range of setbacks of the block. shall be subject to ARC approval. When a structure is built in or altered in or is Existing trees should be retained where facing a.predominantly residential block, it possible. A Tree Removal Pennit may be should take on a residential design character required "Municipal Code 12.16). Judicious 'I' regardless of its proposed use. pruning and shaping will be allowed. Street , trees and other sidewalk area landscaping f For a Village Mixed Use district project that shall be incorporated if pedestrian I is predominantly residential in use, the circulation will not be obstructed. design of the project should reflect a (Streetscape improvements within the public residential character. right-of-way require an Encroaclunent Pennit from the Public Works Department.) Residential and mixed use buildings in the Front yards should be landscaped Village Mixed Use district shall comply compatible with the majority of neighboring with the design standards for the Village properties and maintained on a regular basis. Mixed Use district, unless otherwise Each residential unit shall provide a private approved by the ARC and Planning outdoor patio, courtyard, atrium or I Commission. Exceptions may include retail balconies, regardless ofWlit size. commercial uses in close proximity to the Village Core Downtown. Street furniture and fixtures shall complement the existing sidewalk paving, Connective elements such as walkways, lighting schemes, and street furniture within common landscaped areas, building the Village Core Downtown. orientation, and unfenced property lines are A site plan incorporating the project within encouraged. adjacent development shall be submitted as part of the application for Architectural Particular care should be taken to assure Review. convenient pedestrian and bike circulation through all parts of a project and to Building Design adjoining properties in the Village Mixed Use district. The height of new buildings shall not exceed Development Code standards: generally one Any surface parking should be provided in and two stories are allowed. New building well-screened parking lots at the rear or additions and alterations should be sides of projects. Parking that is intended to compatible with the adjoining area and not support commercial or office uses should be exceed height, lot coverage and floor area placed in convenient proximity to such uses. ratio requirements of the Development At least one on-site parking space shall be Code. provided for each dwelling unit, regardless of dwel1ing size. The use of consistent architectural styles from the years 1870 to 1940 is strongly New outbuildings, including garages and encouraged rather than additions or enclosures for service areas, trash or recycle alterations from more recent or different containers, or storage structure should be design styles (see Architectural Styles for compatible with materials, textures and examples). colors of the principal buildings. Projects that propose potential newspaper racks shall New construction should include elements include a designated area consistent with the such as cladding, toofing material, roof building architecture. Vending machines in structure and omamentation common to the public view shall be placed within an district. dghd"proposed_draft_03-II-OJ PRINTED: 3n12003 31 tlTY If AIIIY. GIANDE GEIDElINES &: STANDARDS ,n BISTOIII OISTalns wood. For Spanish Eclectic or Pueblo The existing pattern of building facades styles, the use of mission tiles is appropriate. generally respecting pedestrian or human . scale design should be incorporated into new New or replacement door frames and development projects. Fayade designs that window sashes should be made of wood or incorporate either brick or stone elements an approved substitute material. that and parapets are appropriate for commercial approximates the appearance of ongmal structures. Roof types generally associated materials. with residential buildings such as gable, hip or gambrel are also appropriate for Some existing buildings. inc.orporate structures within the Village Mixed Use materials that do not reflect histonc styles district. such as synthetic siding, concrete block and aluminum, which are the result of prior additions or remodels. Further use of these materials is not pennitted unless necessary for minor changes to elevations already tt n ' composed of su.ch. elements. Addition~ or C IT alterations to bwldings shall use the ongmal building materials where possible, or __,_._ .........CooInJ _..........of.......... approved materials that simulate original ....i.._...~kI r-1le~.._W:y'" materials. ~.... IiiltDpnn'itI._otllllna ..... A building front should provide visual Original decorative details should be Interest and a sense of human scale. retained where possible. If original historic materials have deteriorated and must be All decorative fixtures, including awnin~s, removed, they shall be replaced with signs and lighting, shall be mtegrated WIth materials that match the original design. other design elements of the structures. color and texture. Building elevatio~s ~hall be submitted as Sample materials shall be submitted as part part of the apphcatlon for ARC reVIew. of the application for ARC review. Perspectives, accurate sections or a model of the project may be required to depict the Building Colors height. mass and scale of the proposed project with respect to its setting and Building colors should be compatible with adjacent development. . the historic character of the area, and should not conflict with other colors in the Construction Materials surrounding areas. The building colors in the historic districts primarily include tones Clapboard, weatherboard cladding, and that match the natural environment such as . cement plaster, including stucco, are earth tones. Some Victorian homes in the I building materials used in the Village Mixed Village Residential and Village Mixed Use ' Use district. Cement plaster IS most portions of the Village use brighter colors to prevalent in more recent designs and on accent the style of these buildings. Spanish Eclectic style buildings. All cladding or wood materials should be Neon or day-glow colors are not painted or treated to preserve the. wood, and appropriate. Bright colors, such as those on to give the structure a more flmshed look. the Victorian homes, shall be limited to New roofing materials should incorporate accent details or portions of the buildings. composition shingles or other nonflammable Color samples shall be submitted as part of material that simulates the appearance of the application for ARC review. dghdJ>roposed_draft_03-11.o3 PRINTED: 3n12003 32 I I I tITY If AIIIY' GRANDE GUIDELINES &: SUNDnDS .01 BISTUIC DISTIIns Siltns, Iwntnlts and Rear 4. Painted wall signs are not appropriate on Entries facades of unpainted brick or stone. Signs painted directly on unpainted or unfinished walls are not appropriate for the Village Core Downtown and Mixed ., ' Use districts. Wall signs painted on finished wood and/or painted brick, stone or stucco are allowed subject to ARC recommendation. Removing or altering painted signs can cause damage to the surface material. Wall signs painted on finished wood and/or painted brick, stone or stucco surfaces are allowed subject to ARC SIGNS recommendation. General 1. Signs shall meet all requirements of the Development Code, and the provisions of these Guidelines and Standards for the district in which it is located. If a conflict arises between the Development Code and these Guidelines and Standards, the most restrictive requirements shall apply. 2. All signs, except Community Development Director approved window signs, shall be subject to review Size by the Architectural Review Committee 1. Signs shall not completely cover kick (ARC). plates or window transoms. 3. Signs shall be oriented to pedestrians 2. All signage is included in the sign area and slow moving vehicle traffic. This means that signs shall be smaller and on allowed in the Development Code. This more of a human scale than signs in includes window and awning signs, other commercial districts. logos and graphic representations that identify the business, product sold, or service offered. 3. Window signs shall not exceed twenty percent (20%) of the window area in which they appear. 4. Sign materials and lettering styles shall be consistent wit~ the historic period. dghdJlroposed_draft_03-11~3 PRINTED: 3nnOO3 33 tlTY If AIIIY' GUMDE GUDElINEI " SUNDABDS ,n BISTnlC DISTIICTS Location Materials 1. Signs shall be located in relation to the 1. Signs shall be built of wood, metal or bays on the fa9ade. Signs shall not other materials that simulate' the obscure architectural features of the appearance of wood or metal. building. 2. The use of wood-simulating recycled plastic material is subject to Architectural Review Committee (ARC) approval. f 3. High gloss, shiny or reflective surfaces may be used as accents, but shall not be used as the predominant sign material. 4. Signs may use raised images or painted images in their design. S. Sign materials shall complement the building material, and shall be in keeping with the historic character of 2. Wall signs shall be located near the the Village. entry to the building to better relate to pedestrian traffic. 6. Signs painted on a signboard or other thin material shall be framed on all sides 3. Window and door signs shall be applied to provide depth and a finished look to where they will not obstruct visibility. the sign. Sign ftames shall include carved or routed details or otherwise be 4. Signs on awnings or canopies shall be designed to complement the placed where pedestrians can see them. architectural design of the building or Under-canopy signs are encouraged in district. the Village Core Downtown District to enhance pedestrian orientation, and shall 7. Interior lit and metal canister, plastic be counted as part of the total allowable and vacuum-formed letters or sign faces sign area. are not permitted unless specifically recommended by the Architectural Review Committee (ARC). Colors 1. Sign colors shall complement the building color scheme. 2. Bright, intense colors are inappropriate including the use of fluorescent, "neon" I or "day-glo" colors on signs. 3. All applications for sign permits shall I I include a sample of the intended color palette. I , I I I dghdyroposed_draft_03- [1-03 PRINTED: 3n12003 I 34 tlTY Of AIIOYO GIANDE GUIDElINES .. SUNDARDS '11 BlnnlC DIITlICTS Sign Illumination 3. Awning or canopy color and design should be compatible with that of the 1. Signs may be externally illuminated building on which it is attached and with incandescent lights, or other complement those of adjacent buililings, lighting that does not produce glare and both in style and color. is designed to conserve energy. 2. Wall, canopy, or projecting signs may be illuminated trom concealed sources or exposed ornamental fixtures that complement the building's architecture. 3. Window signs and window displays may be illuminated trom concealed sources. 4. Neon tubing signs that approximate the appearance of historic neon are subject to approval of the Architectural Review 4. Canopies and awnings shall be Committee. All neon tubing shall be consistent with the historic period in covered with transparent or translucent regard to size, shape, and materials. material to prevent rupture or shall be Aluminum, fiberglass and plastic certified by the manufacturer for safety. awnings or canopies are not appropriate. The use ofloose valances and traditional AWNINGS AND CANOPIES vintage-stripped awning material is encouraged. Canopies and awnings consisting of materials stretched taut over a rigid &amework . are not appropriate. REAR ENTRIES i ! ; i 1. Under-awning or under-canopy signs I oriented to pedestrian traffic are I encouraged as part of the overall signage in the Village Core Downtown and Mixed Use districts. I All graphics, logos, and signs contained I 2. I on awnings or canopies shall be considered part of the total allowed sign 1. Rear entries are traditional1y plain and I area as defined in the Development unadorned. Common materials include , Code. brick, stone, boards and battens and wood siding, and these are acceptable I for new construction or renovation. I r i dghd-p,opose<tdrafl_ 03-11-OJ PRINTED: 3nl2003 35 ---,---_.- (ITY If AIIOYG GUNDE GUIDElINES" STANDABDS 'II DISTill( BUTlIns Wood siding may be either painted or PUBLIC AREA IMPROVEMENTS unfinished, subject to Architectural Review Committee approval. 2. Trim materials are commonly. wood or steel. Materials that approximate the i appearance of wood or steel are subject to review by the Architectural Review Committee. Wood trim may be either painted or unfinished. 3. Color schemes shall complement those used on the fa~ade of the building. The Sidewalks use of bright, primary colors as the predominant shade is not appropriate. 1. Exposed aggregate sidewalks with brick, While bright colors may be used for stone or tile bands are required along limited accent, their use is subject to Branch Street from Traffic Way to Tally Architectural Review Committee Ho Creek and on Bridge Street between approval. The use of fluorescent, Branch Street and Nelson Street, in the uneon" or "day-glo" colors is not Downtown district. Other streets within appropriate. the Village Core Downtown and Mixed Signs used in conjunction with rear Use districts may have exposed 4. aggregate sidewalks or conventional entrances shall be part of the total sign concrete, as approved by the City. area allowed for the use under provisions of the Development Code. 2. New building and substantial renovation projects within the Downtown and 5. Doors and windows, including double- Mixed Use districts shall include hung sash and casement windows, are replacement of existing conventional traditional for rear entrances and may be sidewalk with exposed aggregate used if the frame is wood or a material sidewalk where required. Building that simulates wood. Rear entry doors pennits shall include construction of need not include glass panels. sidewalk in areas without sidewalk. When sidewalks are replaced due to normal maintenance, the new sidewalks shall be exposed aggregate, where I required. ! I dghdJlroposed_draft_03-11-03 PRINTED: 3n1201J3 ! 36 , I I - i .-.. ~- - tlTY Of AIBIY. GIANDE GUIDEliNES" SUNDAlDS fll DUTnl( DUrBlUS Signs subject to Architectural Review Committee approval and consistent with 1. All public signs shall be subject to a fee- the architecture of the principal exempt design review by the adjoining building. Architectural Review Committee. Public signs shall be detailed to conform Public Art to the area. This includes painting all new poles, sign backs, and other 1. Public Art shall be consistent with the appurtenant hardware a color that is City's Policy on Public Art, and in consistent with other public signs in the character with the historic period. Village area. Street Furniture 1. Street furniture shall be compatible and consistent with City approved street furniture. Variations shall be subject to approval of the Architectural Review Committee. Trash and recycling receptacles shall be clearly differentiated. Advertising on benches, shelters or furniture is inappropriate in the Village Downtown and Mixed Use districts. i 2. Ornamental streetlights shall be required i in the same areas as exposed aggregate sidewalks, and are encouraged in other public or private pedestrian or parking areas throughout the Downtown and Mixed Use districts. 3. Bike racks shall be located in parking lots, with smaller racks in high traffic areas near building entries or plaza areas. Bike racks shall be painted dark colors, similar to sign and light poles. Bike lockers, where proposed, shall be darker wood tone colors and shall not be located in areas where they could detract from the pedestrian character of the Downtown and Mixed Use districts. 4. New projects that propose potential f I newspaper racks shall include a I designated area designed consistent with i the building architecture. 5. Vending machines in public view shall be placed within an enclosed structure. Plans for the enclosed structure shall be dghd"'proposed_draft_03-11-Q3 PRINTED: 3n/2003 I : 37 I [ITY If AIIOYO GRANDE GUIDEliNES .. SUNDIIDI fll BIITOIU DIITIIITI DEFINITIONS Guideline: Advisory instructions for a future course of action. Historic Period: For the purposes of these Historic District Guidelines, the historic period of the Village is 1870-1939. Preservation: The treatment of an existing building to stop or slow deterioration, stabilize the structure and provide structural safety without changing or adversely affecting its original character or appearance. Rehabilitation, Renovation: The process of returning a property to a state of utility, through repair or change, which makes possible an efficient contemporary use while preserving those parts and features of the property important to its historic, architectural, and cultural values. Remodel: The change of original features of a building or structure. Restoration: The careful return of a building to its original appearance or to a particular time period by removal oflater work and replacement of missing earlier work. Scale: The interrelation of the size of architectural spaces, masses, elements, construction units, with the size of the human figure. Standard: Mandatory requirement of the Development Code or other City adopted regulation, plan or details (usually worded "shall" or "must"). Sign (externally illuminated): A Sign that does not use an artificial light source behind its face to make the message readable. I 38 J tlTY If Allnt GIANDE GUIDElINES '" SUNDAlDS .11 DISTIIU DISTauTS AR[WTEmm TERMS Bay: A rectangular area of a building defined by four adjacent columns; a part of a building that projects ftom a fa9ade. Cladding: A material used as the outside wall enclosure of a building. Cornice: The exterior detail at the meeting of a wall and a roof overhang; a decorative molding at the intersection of a wall and a ceiling. Dentil: Alternate square block and blank spaces on a cornice or portico that gives the appearance of teeth. Eave: The horizontal edge at the low side of a sloping roof. Far:ade: The exterior face of a building, often distinguished ftom other surfaces by elaboration of architectural features or ornamental details. Kick plate: A wood panel or portion of wall below a large display-type window. Parapet: The region of an exterior wall that projects above the level of the roof. Sash: A frame for a pane of glass in a door or window. Shingle: A small unit of water-resistant material nailed in overlapping fashion with many other units to make a wall or sloping roof watertight. Transom: A window above a door or other window built on or hinged to a horizontal crossbar. Vernacular: Of or being an indigenous building style using local materials and traditional methods of construction and ornament, especially as distinguished ftom academic or historical , architectural styles. i I I , , , I I i I I I I , i i , , I I 39 i -~------ j [ITY Of AIIIYt GRANDE GUIDELINES &. STANDARDS fOl BIITOIU DnTlltTs REFEREN[ES Angel, Myron, History of San Luis Obispo County. California. Berkeley, CA: Howell-North Books, 1966 (Reprint of Thompson & West, 1883) Arroyo Grande, California, City of, Development Code. City of Arroyo Grande: Author, 1991 Arroyo Grande, California, City of, Existing Setting and Community Issues Report. City of Arroyo Grande and Planning Network: Authors, 1989. Arroyo Grande, California, City of, General Plan, Land Use and Conservation Elements. City of Arroyo Grande and Planning Network: Authors, 1990. Aurora, Colorado, City of, Design Guidelines. Department of Planning, Aurora Colorado: Author, 1984. Cal Poly State University, Fourth Year Design Lab, Corralitos Community Plan. Santa Cruz County and Cal Poly: Authors, 1991. Danville, California, City of, Historic Downtown Danville, Guidelines. City of Danville and David L. Gates and Associates: Authors 1994. Danville, California, City of, Design Guidelines for Heritage Resources. City of Danville and Winter & Company: Authors 2001. Doyle, Michael E., Color Drawing. New York: Van Nostrand Reinhold Co., 1981. Garnham, Harry L., Maintaining the Spirit of Place. Mesa, AZ: PDA Publishers Corp., 1985. Gilroy. California, City of, Downtown Gilroy Revitalization Action Plan. City of Gilroy: Author I 1986. I Glendale, California, City of, Historic Preservation Element. City of Glendale Planning Division: I I Author, 1977. , , , Gottfried, Herbert and Jan Jennings, American Vernacular Design, 1870-1940. New York: Van i Nostrand Reinhold Co., 1985. InterWeavers. Realty Advocates. www.realtyadvocates.com. 1998 i i Jackson, Wyoming, City of, Design Guidelines. City of Jackson: Author, 1976. I , Kirker, Harold, California's Architectural Frontier. San Marino, CA: Henry E. Huntington I Library, 1960. [ Lynch, Kevin, The Image of the City. Cambridge, MA: The M.LT. Press, 1960. ! I , Lynch, Kevin, Good City Form. Cambridge, MA: The M.LT. Press 1981. , I f I 40 I ! -. ___.___u_ J -- tlTY If AIBIYt GIANDE GtilDELlNES '" SUNDARDS .11 HISTORIC DISTRICTS McAlester, Virginia and Lee, A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. Miner, Ralph W., Conservation of Historic and Cultural Resources. Chicago: American Society of Planning Officials, 1975. Morrisson, Annie 1., History of San Luis Obispo County and Environs. Los Angeles: Historic Record Co.. 1917. Nicholson, Loren, Rails Across the Ranchos. Fresno, CA: Valley Publishers, 1980. Orange, California. City of, Historic Preservation Element. City of Orange: Author, 1985 Pacific Grove, City of, Architectural Review Guidelines for Single-Family Residences. City of Pacific Grove, Author, 1998. Peterson, Richard A., Framework Design in Community Planning: Designing Cities Without Designing Buildings. 1989. San Clemete, California, City of, Design Guidelines. City of San Clemente, Author, 1991. San Jose, California, City of, Residential Design Guidelines. City of San Jose, Author, 1999. San Luis Obispo, California, City Of, Completion Report: Historic Resources Survey, Volume 1. City of San Luis Obispo: Author, 1983. San Luis Obispo, California, County Of, Design Guidelines Manual. County of San Luis Obispo: Author, 1998. So, Frank S., The Practice of Local Government Planning. Washington DC: The International City Management Association, 1989. Sunnyvale, California, City of, Heritage Preservation Sub-Element. City of Sunnyvale Department of Community Development: Author, 1980. U.S. Department of the Interior, Guidelines for Local Surveys: A Basis for Preservation Planning. Washington, DC: National Park Service, 1983. U.S. Department of the Interior, Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings. Washington, DC: National Park Service, 1983. Ziegler, Arthur P. And Walter C. Kidney, Historic Preservation in Small Towns. Nashville.1N: The American Association for State and Local History, 1980. 41 I --" -.-- J EXHIBIT B \ ~ - 'Z. ~~ ~ ~~ ! \ \ \ \ I , \ , , \ , , \ \ - \ g- 2 ~ . N -n .- ... 1;) % .- 0 ... ~ ~ ... \\ ... "i .'" - i ... Q) 0 c 0') .- C/) Q) 0 ~-- ---~ -- EXHIBIT C Design Overlay 2. All outbuildings. including garages and enclosures for service areas, District (D-2.11) trash containers. or outside stor<l'ge should be designed as part of the Guidelines overall project or building. Materials, textures and colors Purpose of the Design. should be consistent with those of the proposed project and with Overlay District adjacent buildings. The primary purpose of this district 3. Landscaping should retain existing Is to encourage the use of design trees and plants as much as that will not detract from the possible. Street trees or sidewalk neighboring . Village districts. planters should be incorporated Although .much of the development where feasible and ped estrian In this area Is modern, there are circulation will not be obstructed. also a significant number of historic If street trees or sidewalk planters structures In the design overlay are within the public right-of-way, it districts. . The Intent of these is necessary. to obtain an guidelines Is too. - Protect those Encroachment Permit from the existing historic buildings. and to Public Works Department. enhance the character of a major entrance to the City. There Is no '~-r..~':,.:.;:}:. .~~J<t:'''''':''"~'''''':'f;$''~Y''''~f;:,' ',' f:'; i~'r:....t..:.:i;"~""~~~~~ZiM~"~"'~~7.! ,... one. proper architectural style. but ~~I~J'~~JO the use. of elements found in adjacent buildings or homes is encouraged. ":-:.. ...t5.f~' . Guidelines for the Design Overlay District Site Design 1. All new projects or renovations shall adhere to site development standards of the Development Code. , 21 I - 4. Streetscape Improvements 3. Construction materials should be 2. When Plot Plan review or ..a should match the existing compatible with those used on Conditional Use Permit is require<J, sidewalk paving, lighting adjacent development. New color samples should be submitted schemes, and street furniture, buildings should incorporate as part of the process. The use of unless the new element traditional materials. but should not florescent, "neon" or "day-gio" Introduced Is more consistent attempt to blend with the existing colors on building facades is not with the character of the district environment by "pretending" to be appropriate. than are existing elements. historic.. Victorian or period detail~ should not be used when not in 3. Color palettes should be context with the building. compatible with those of adjoining Building Design buildings. 1 ~ The height ot new buildings shall not exceed development standards allowed in Title 9 of the Municipal Code (Development Code), unless a variance is approved. .' 2. New buildings or renovations shall adhere to lot coverage and floor area ratio requirements of the Development Code, unless a variance is approved. 3. New construction should Include elements common to adjacent historic development such as cladding type, roofing material, roof structure, and ornamentation. Construction Materials 1. Renovations should use the original materials as much as possible. 2. Original decoraiive details Building Colors should be retained during renovation. If the original 1. The number of colors used on a materials have deteriorated and building or project should be kept must be removed, they should to a minimum, generally three or be replaced with materials that fewer. This would incorporate a match the original in design, base color, trim color and single color, and texture. accent color. 22 -.._.._--~_.~. Signs Size Location General 1. All signage is Included In the sign 1. Signs . should !Je located area allowed In the Development symmetrically In relation to facade 1. Signs shall meet all requirements Code. This Includes window and bays and should not obstruct of the Development Code, and awning signs, and Includes logos architeciural. features of the the provisions of these and graphic representations that building. guidelines. If a conflict arises Identify the business, product sold, I between the requirements of the or service offered. 2. Wall signs should be located above r Development Code and these the entry to the building to better I guidelines. the most restrictive 2. Window signs shall not exceed relate to pedestrian traffic. ! i requirements shall apply. twenty percent (20%) of the i i window area In which they appear. 3. Window and door signs should be I 2. Signs may be subject to review applied where they will not obstruct by the . Architectural Advisory visibility. I Committee before approval of a . Sign Permit. 4. Signs on awnings or canop.ies should be placed where they may . be seen by pedestrians as well as - by passing traffic. I ! - 23 , - Materials Sign illumination 1. High gloss, shiny or reflective 1. Signs should be illuminated with surfaces are not allowed as' a incandescent lights, or any lighting sign material. type that does not produce glare and is designed to conserve 2. Signs may use raised images or energy. r painted Images In their design. 2. Wall, canopy, or projecting signs I 3. Sign materials should should be illuminated from hidden I , complement the building sources or exposed ornamental , material, and shall be In keeping fixtures that complement the I with the hIstoric character of the building's architecture. adjoining Village. and the rural atmosphere of Arroyo Gi,mde. 3. Window signs and widow displays . should be Illuminated from hidden 4. Freestanding signs should sources that do not obstruct consist of materials and colors visibility: similar and complementary to the primary1:iullding. Awnings and Canopies Colors 1. All graphics, logos, and .slgns contained on awnings or canopies 1. Sign. colors should complement shall be considered part of the total the building color scheme. allowed sign area as defined In the Development Code. 2. Signs should Incorporate no more than three (3) different 2. Awning or canopy color and colors. Too much contrast design should be compatible with dilutes the effectiveness of the that of the building on which it Is sign and creates an appearance attached. Awnings or canopies of "busyness." should also complement 1hose of adjacent buildings, both In style 3. Bright, Intense colors are and color. discouraged, Including the use of florescent, "neon" or "day-glo" 3. Canop.iesoand awnings should be colors on signs. consistent with the historic period in regard to size, shape, and 4. All applications for sign permits materials. Aluminum, fiberglass in the Design Overlay District and plastic awnings or canopies should Include a sample of the are discouraged. intended color palette. 24 EXHIBIT D , I , Design Overlay District 2.11 , , I I I I I i r: i, Ii iI i , ':\ - -.-- ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY r OF ARROYO GRANDE AMENDING TITLE 16, CHAPTER 16.08 OF THE MUNICIPAL CODE INCORPORATING THE i 2003 "DESIGN GUIDELINES AND STANDARDS FOR HISTORIC DISTRICTS" AND AMENDING THE ZONING MAP FOR DESIGN OVERLAY DISTRICT 2.4 TO EXPAND ITS BOUNDARIES I I WHEREAS, Section 16.08.010 of the Municipal Code incorporates by reference the , "Design Guidelines for the Arroyo Grande Village", otherwise entitled "Design i i Guidelines for Historic Districts"; and WHEREAS, the City Council of the City of. Arroyo Grande has reviewed and considered the information in the proposed 2003 "Design Guidelines and Standards for Historic Districts", as well as public testimony presented at the public hearings and has made the following findings of fact: A. The proposed amendment to Section 16.08.010 of the Municipal Code is consistent with the goals, objectives, policies, and programs of. the General Plan, and is desirable in order to implement the provisions of the General Plan. B. The proposed amendment to Section 16.08.010 of the Municipal Code will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern. C. The proposed amendment to Section 16.08.010 of the Municipal Code is consistent with the purpose and intent of Title 16. ~ I I D. The potential environmental impacts of the proposed amendment to Section I. i: 16.08.010 of the Municipal Code are insignificant. i " ~j \1 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES , , ~ ORDAIN AS FOLLOWS: ~i SECTION 1: Arroyo Grande Municipal Code Section 16.08.010 is amended in its entirety to read as follows: ''i ------,-.-. ORDINANCE NO. C.S. PAGE 3 of 5 15. Ordinance 360 C.S. relating to a Design Development Overlay District 11 7. 16. Ordinance 130 C.S. relating to a Design Development Overlay District. Copies of each of the above listed documents are on file with the Community Development Department and Administrative Services Department. SECTION 2: Development Code Section 16.24.020, also known as the "Zoning Map of the City of Arroyo Grande", is hereby amended as shown in Exhibit "A" attached hereto and incorporated herein by reference. SECTION 3: The City of Arroyo Grande had conducted environmental review for adoption of this Ordinance revising the Guidelines and ha's found that it can be seen with certainty that there is no possibility that the proposed Ordinance amending Section 16.08.010 of the Municipal Code will have an effect on the environment according to CEQA Section 15061 (b)(3). i SECTION 4: If any section, subsection, subdivision, paragraph, sentence, clause or I phrase of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, clause or phrases be declared unlawful. SECTION 5: A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the Director of Administrative Services/Deputy City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council Members voting for and against the Ordinance shall be published again, and the Director of Administrative Services/Deputy City Clerk shall post a certified copy of the full text of such adopted Ordinance. SECTION 6: This Ordinance shall become effective thirty (30) days after the date of its adoption. ORDINANCE NO. C.S. PAGE 4 of 5 On motion of Council Member , seconded by Council Member and on the fOllowing roll call vote, to-wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this day of , 2003. I I . ~ ---..-..-- ORDINANCE NO. C.S. PAGE 5 of 5 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK I APPROVED AS TO CONTENT: i I I I , I I STEVEN ADAMS, CITY MANAGER I I i i ! i APPROVED AS TO FORM: I TIMOTHY J. CARMEL, CITY ATTORNEY I I I ------~-._..~- EXHIBIT A 1. Design overlay: D-2.4 (Design Guidelines and Standards for Historic Districts) 2. Description of Parcels: See map below 3. Use Regulations: As specified in the underlying zoning districts 4. Site development Criteria: As specified in the underlying zoning districts 5. Performance Standards: As specified in the underlying zoning districts 6. Design Guidelines: 2003 Design Guidelines and Standards for Historic Districts, as amended z-+- II I I i I I I I i I I I 1101 a. C'\S :IE -.::I' . N 1> .- ... .. i 0 .- ~ C ~ ~ ~ Ii 'i C'\S .!a - .. ... ~ CD > 0 c:: C) .- 0 CD C ~- ~.:!.