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Agenda Packet 2003-04-29 SP Arroyo Grande City Council and Lucia Mar Unified School District Board of Education SPECIAL JOINT MEETING AGENDA Tuesday, April 29, 2003 - 6:30 p.m. City Council Chamber, 215 E. Branch Street Arroyo Grande, California 1. CALL TO ORDER - WELCOME BV MA VOR FERRARA AND PRESIDENT MILLS 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: City of Arroyo Grande Lucia Mar Unified School District Board Tony M. Ferrara, Mayor Donna Mills, President Jim Dickens, Mayor Pro Tem AI Baughman, Board Member Thomas A. Runels, Council Member Doreen Curtze, Board Member Sandy Lubin, Council Member Erik Howell, Board Member Joe Costello, Council Member Terri Ikeda, Board Member Georgie O'Connor, Board Member Gee Gee Soto, Board Member 4. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS on Special Meeting Agenda Items. Members of the public wishing to address the Council on any item described in this Notice may do so when recognized by the Presiding Officer. 5. DISCUSSION ITEMS: a. Fair Oaks/Orchard Street intersection traffic improvement concepts. (Adams/Spagnolo) b. Status and funding options for construction of the Hidden Oaks Elementary School proiect. (Sears) c. Community Recreation Center/Pool proiect concepts and alternatives. (Hernandez/Sears) d. Arroyo Grande High School renovation proiect conceptual design and potential bond measure. (Sears) I Special Joint Meeting Agenda Arroyo Grande City Council and Lucia Mar Unified School District Board of Education April 29, 2003 Page 2 5. DISCUSSION ITEMS (continued): e. Arroyo Grande High School parking issues and status. (SearslT erBorch) f. Relocation of bus maintenance facility. (Adams) 6. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS on Special Meeting Agenda Items. Members of the public wishing to address the Council on any item described in this Notice may do so when recognized by the Presiding Officer. 7. ADJOURNMENT * * * * * * -~------_..._-- 5.3. MEMORANDUM TO: CITY COUNCIL BOARD OF EDUCATION FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER rJt6 SUBJECT: FAIR OAKS AVENUE/ORCHARD STREET INTERSECTION TRAFFIC IMPROVEMENT CONCEPTS DATE: APRIL 29, 2003 RECOMMENDATION: It is recommended the Council and Board review the alternatives for the Fair Oaks Avenue and Orchard Street intersection and provide input to Caltrans and City staff. FUNDING: Fiscal impacts will vary and depend on alternatives recommended and funding strategies developed. Caltrans will discuss each item and the estimated costs. DISCUSSION: The intersection of Fair Oaks Avenue and Orchard Street experiences congestion during peak hour periods. This is due to the configuration of the intersection and the volume of traffic that utilizes the intersection during certain times of the day. Staff has also received several requests to improve the intersection due to the conflicting turning movements. Caltrans is presently pursuing operational improvements on Highway 101 from Arroyo Grande to San Luis Obispo. Phase I of the improvements are complete and a project study report is in the final stages of completion for Phase II. This project will include improvements at the Grand Avenue south bound off-ramp, Halcyon Road south on-ramp and a climbing lane south of Oak Park Boulevard. Phase III of the Caltrans Operational Improvements Analysis includes a project to realign the Fair Oaks Avenue off-ramp with Orchard Street. However, this is a future project to be developed in the long-term. In the interim, City staff has worked with Caltrans to develop alternatives that may provide relief for the congestion experienced at the intersection. These alternatives consist of installing stop signs or a traffic signal and reconfiguring the existing striping. Caltrans will present a simulation model of these alternatives for consideration. Other potential measures for discussion with the School District may include opening access to the school perimeter road off of Valley Road to divert traffic from Vista Del Mar, modifying school hours, and constructing an alternate drop-off point since data shows that 50% of vehicles exiting the freeway use Orchard Street. CITY COUNCIUBOARD OF EDUCATION FAIR OAKS AVENUE/ORCHARD STREET INTERSECTION TRAFFIC IMPROVEMENT CONCEPTS APRIL 29, 2003 Page 2 Staff is not seeking direction at this time. The purpose of the presentation is to update the City Council and Board of Education on the status of efforts to address this issue and obtain feedback prior to developing recommendations. 5.b. LUCIA MAR UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION April 29, 2003 MEMORANDUM TO: Nancy DePue, Superintendent FROM: Mike Sears, Deputy Superintendent SUBJECT: Status and Funding Options for Construction of the Hidden Oaks Elementary School Project Below is an update on the status of the Hidden Oaks Elementary School project. . The 14 acre site located off of James Way in Arroyo Grande has been bought and improved for development by the LMUSD. . The district has received land reimbursement costs from the State via Proposition 47 funds in the amount of $1,459,898. This money has been granted to the district based on eligibility under the Proposition 47 guidelines and can be retained by the district regardless of whether or not the school is built. . The district has also received funds in the amount of $3,035,113 from Proposition 47 for the 50% share of the costs of the elementary school. This money must be used for the construction of the school or returned to the State. The district has 18 months from the date the money was received Oanuary 2003) to sign a contract for construction. . Elementary enrollment figures for the five cities area are falling. The trend over the past two years shows a decrease in the number of elementary students (K-6); the estimates for the 2003-04 school year are (the number in parentheses indicates the enrollment as of 4/19/2003): Margaret Harloe: 637 (654) Ocean View: 549 (607) Branch Elementary: 283 (291) Grover Heights: 462 (480) Grover Beach Elementary: 519 (506) North Oceano: 515 (536) Oceano Elementary: 488 (506) Shell Beach: 420 (437) . The district currently has not identified a source of funding to match the $3,035,113 grant awarded by the State in order to construct Hidden Oaks Elementary . Board of Education -2- April 29, 2003 . The estimated cost to operate Hidden Oaks Elementary is approximately $500,000 annually. This includes costs associated with administration, clerical, custodial, grounds, maintenance and other classified support staff. Also included in this amount are utilities, insurance costs, and any miscellaneous costs associated with operating the school. MS:ls ---_..-- 5.c. MEMORANDUM TO: CITY COUNCIL BOARD OF EDUCATION FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION ,~ SUBJECT: STATUS OF SOUTH COUNTY COMMUNITY RECREATION CENTER DATE: APRIL 29, 2003 RECOMMENDATION: No recommendation is needed at this time. This is an informational item. FUNDING: Currently, the City has no funds designated or available for this project. There are various grants that may be available for such a project including funds from the Park Bond Act of 2002 that was passed in November, 2002. Other potential funding strategies are being developed. In addition to construction costs, ongoing maintenance and operational costs are of primary concern that must be addressed before proceeding. DISCUSSION: A Subcommittee was established by Council action on March 23, 1999 to explore the feasibility of a Recreation Center in the South County. This project arose initially as a concern of the Senior Advisory Commission regarding a lack of facilities for seniors in Arroyo Grande. The Council expanded the scope of the Subcommittee to include consideration of a multi-generational facility. Council Member Dickens was appointed as the Council representative to the Subcommittee. The Subcommittee members represent a wide range of interest. It was decided early in the process that this would be a regional project. The first meeting was held in May of 1999 with approximately 20 community members. The Subcommittee has representatives from Lucia Mar Unified School District, the cities of Grover Beach and Pismo Beach, Oceano Pool Foundation and Five Cities Senior Activity. On August 22, 2001, an Architecture Class of Cal Poly San Luis Obispo presented conceptual models and schematic drawings for a multi-generational community center located adjacent to the Woman's Club Community Center to representatives of the Subcommittee. Of these, one project was selected to be a presentation model for the project. At the October 9, 2001 meeting, the City Council also dedicated the City property adjacent to the Woman's Club Community Center as the future site for a recreation center and directed staff to work on funding strategies. ---------------------------- -~--~-_.._...._.------ -..- --_.__.~----- CITY COUNCIL I BOARD OF EDUCATION STATUS OF SOUTH COUNTY COMMUNITY RECREATION CENTER APRIL 29, 2003 PAGE 2 be addressed. Other amenities include meeting/conference rooms, dance/exercise rooms and outdoor activity areas. Since the presentation to the City Council on this model, a number of potential implementation strategies are being developed. One is to pursue a public-private partnership. There is a proposal pending for the property adjacent to the Woman's Club Community Center that was presented to the Parks and Recreation Commission by Mr. Kevin Bromley, Head Basketball Coach of Cal Poly, for a basketball/fitness complex that would be used as a developmental facility for local area youth, as well as a potential site for future NBA spring workouts. In addition, there have been informal inquires regarding potential participation in a gymnasium project from Five Cities Youth Basketball and other community organizations. While these proposals are very much in the early conceptual stages, they offer a variety of options in addressing a shortage of gymnasiums in the Five Cities area. Should the City choose to undertake this project on its own, the possibility of a phased project that would include a Senior Center and possibly a pool has been discussed. Currently, the City has no funds available for a project of this scope. Attachments: Attachment 1 - Proposed Amenities List --_.---------- ._..___.--.-u_._,._, ___..___ __J COMMUNITY CENTER SUBCOMMITTEE PROPOSED AMENITIES Tiny Tot/Babysittinq Area This is an area approximately 540 square feet for tiny tot programming and 340 square feet for babysitting. These two areas are divided by a moveable partition that gives flexibility to incorporate the total space for babysitting or programming. A bathroom facility is located with access from either area. Walk-in storage and cabinet space are included. An exterior door leading to a fenced outdoor play are:a is included as per California State licensing requirements. Gvmnash.im This area is full sized, accommodating a variety of activities. Designed for multiple use, a curtain divides the area in half with both sides able to support either basketball or volleyball play. It features a maple wood floor. Aquatics Area ! This includes a 25-meter, 6-lane pool with a zero depth access for handicapped entry and a diving well. Included are a water slide into an adventure pool and a circular splash down area, resistance pool, exercise pool, sauna, steam room and whirlpool. Locker Rooms Approximately 300 keyed loc.kers (150 in both men's and women's areas), with separate shower and dressing stalls in women's. Restrooms included. Commercial Kitchen Full service that can be used for catering or facility rentals. Snack Bar This area would be an area for a coffee shop, snacks, and general lounge. Multi-Puroose Room Large wood floor area with the ability to seat 350 in banquet style or S50-theatre style seating. Can -be divided by solid wall divider curtains into four separate meeting or classrooms. .. ... .. ..- Senior Area This carpeted section of the center features a lounge area 'with upholstered furniture, a television and VCR, and a pool table. In addition, it has its own entrance separate from the main complex. Computer lab -. This area would have approximately 12 computers and support equipment with limited Internet access to be used for tutorial programs, classes and other programming possibilities. .-- \ Aerobics/Dance Room This area includes a maple wood floor on rubber-isolated pads that is ideal for all dance and aerobics. Includes a self-contained sound system, dance bars, mirrors, and cubbyholes for personal items. Lobbv The lobby includes an area for waiting, public restrooms, a.nd a small vending space. Game Room This area includes a large screen TV, VCR, 2 pool tables, ping pong, air hockey table, video games, jukebox, and open seating area with a supervised control counter. Weiaht Room This area includes a variety of weight equipment including free weights and cardiovascular components. Small Performance Theatre A theatre designed ro9m with backstage area and seating for approximately 120 persons. Potterv/Ceramics Lab This room would be designated only for ceramics and pottery courses. Includes kiln, wheels and drying area for approximately 12 students. Music Room This room would be dedicated as a music studio with its own sound system and soundproof walls. Racauetball Courts This is for 3 regulation racquetball courts. Climbing Wall Area This is a climbing wall area with changeable components to alter the structure to prevent boredom. ADMINISTRATIVE/LOGISTICAL FACILITY RECOMMENDED REQUIREMENTS Office/Control Area The Community Center staff offices are located behind the control desk and work area. The desk provides an element dividing the activity areas from the passive space in the building. Also located in this space is a work area for seasonal employees, a laundry area, and staff lounge. "- Senior Center Staff Offices This area is design.ed to house senior staff and volunteers as well as provide temporary space Jor special service providers such as health, tax and social service staff that provide programming. Aquatics Offices Located adjacent to pool area. To be used by lead staff a~ well as first aid station. Storage Rooms This would provide for 4 storage rooms of approximately 350 square feet each for storage of equipment and supplies associated with the various programs operated on site. Public Restrooms These are public restrooms located separate from the main facility for public use. Mechanical/Electrical System Ocerations Rooms Needed areas for mechanical and electrical systems required for facility operations. SUGGESTED OUTDOOR AMENITIES Lawn Bowling Area. Sand volleyball Courts. Tennis Courts (4). Inline Hockey Rink. Regulation 80' x 160' plus bleachers, player benches. Outdoor picnic/tables/benches. Playground area with age appropriate structures and seating for supervision. Sufficient parking for center. Approximately 100 spaces including handicapped parking. ITEMS OF CONCERN .. ... .. ... Babysitting/T ot Room. Due to State licensing . requirements, this area needs to be staffed by State Licensed personnel. Volunteers can assist, but cannot be in charge of facility. Due to the numerous amenities, this will need to be a multi-level structure requiring elevators as per Americans with Disabilities Act access requirements. .. Square footage does not reflect access ways, elevators and breeze ways. Rough estima~e would be approximately 4,000 square feet. -- , ," Estimated total indoor square footage - 53,700. Approximate construction cost per square foot - $130. Estimated cost for facility only - $6.981 million. Additionai cost associated with pool facility - $1.5 million. Estimated cost for fumiture/fixtures - $672,000. Landscaping/Parking/Exterior Amenities - $900,000. Anticipated cost estimate. $10.053 million .. .., .. s:ldchlcommctrsub/commctramenities.doc ~---- 5.d. LUCIA MAR UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION April 29, 2003 MEMORANDUM ~ TO: Nancy DePue, Superintendent ~ FROM: Mike Sears, Deputy Superintendent SUBJECT: Arroyo Grande High School Renovation Project and Conceptual Design and Potential Bond Measure The following represents an update on progress district staff has made in exploring the possibility of a major renovation plan for Arroyo Grande High School. Also included is an update on research into a possible local general obligation bond to pay for such a renovation plan: . Brief Background: There has been increasing interest over the past several years in the community to renovate AGHS. This interest has escalated in recent months with the completed construction of Nipomo High School. The 50 year old campus is in need of major work to exterior classrooms, support buildings, swimming pool, campus-wide drainage and general infrastructure. While we have used state modernization money to do some work on the campus over the past decade, major renovation needs persist. There is a possibility of the district applying for some new state matching money to help build a new multi-purpose room and library for the campus under a joint-use program. This would require the district to partner with another agency to apply for these funds. We have looked into partnering with the County Office of Education and Cuesta College to apply for such funds. Additionally, we are researching possible grants that allow us to partner with local city recreation departments to help pay for a new swimming pool located on the campus. . Conceptual Architectural Plan: The district has contracted with Hall, Hurley, Deutsch of Santa Maria to develop some conceptual plans for renovation. The plan centers around a new multi-purpose/kitchen/ eating facility, library, swimming pool, student support building (including administration), classroom wing exteriors, boys locker room and other site improvements. District staff is currently sharing this conceptual plan with all stakeholders including students, parents, staff and community members. The estimated cost of such a renovation plan is in the $15 million range. Again, these plans are preliminary and represent general concepts, not specific construction plans. The district intends _J Board of Education -2- April 29, 2003 to work with HHD to refine the concept based on input. Depending on funds available, the district can take the next step to develop working plans that can be offered for formal bid. . Possible General Obligation Bond: The LMUSD Board of Education has entered into an agreement with George K. Baum, Investment Bankers, to explore the possibility of offering general obligation bonds to pay for major renovations at AGHS. The agreement calls for G.K. Baum to do preliminary work, including a public survey, for a March 2004 bond election. There is no cost to the district for this service unless or until the bond election is successful. A preliminary look at a possible bond indicates that a $15 million bond issuance would cost the local taxpayers approximately $6 per $100,000 of assessed value over a 30 year period. MS:Is ~--,- 5.e. LUCIA MAR UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION April 29, 2003 MEMORANDUM ~ TO: Nancy DePue, Superintendent ~ FROM: Mike Sears, Deputy Superintendent SUBJECT: Arroyo Grande High School Parking Issues and Status While the issues and concerns surrounding parking at AGHS have been numerous in recent years, the good news is that as AGHS downsizes the dilemma of providing adequate parking will continue to subside as we move into the next school year. Two years ago, the student population at AGHS peaked at 3150 students. Next school year, because of the opening of Nipomo High School, the enrollment at AGHS will be approximately 2300. The decrease in the student population will coincide with a proportional decrease in the number of staff members that will move with the students to Nipomo High School. The staff decrease will also result in reduced daily traffic/ parking at AGHS. The following school year, 2004-05, AGHS will have an estimated enrollment of approximately 2250. The enrollment drop at AGHS will help alleviate the parking and traffic congestion issues that have been growing over the past several years. MS:ls ~.._-_._- '-- ---~- ------ 5.f. MEMORANDUM TO: CITY COUNCIL BOARD OF EDUCATION FROM: STEVEN ADAMS, CITY MANAGERfr SUBJECT: RELOCATION OF BUS MAINTENANCE FACILITY DATE: APRIL 29, 2003 RECOMMENDATION: There is no recommendation at this time. The item is presented for discussion purposes only. FUNDING: There is no funding currently allocated or available for this issue. Since only conceptual ideas have been discussed at this time, no cost projections have been developed. DISCUSSION: One of the key issues facing the City is increasing traffic congestion in the Village. It has been a difficult issue to address given the lack of feasible alternative routes. While no progress has been made in developing a proposal for a Route 227 bypass, the City's General Plan does identify opportunities for "relief routes" by increasing through streets adjacent to East Branch Street. One significant traffic generator is school buses traveling to the existing maintenance facility on Huasna Road. Therefore, the City has expressed support for any opportunities the Lucia Mar Unified School District may have to relocate the facility. There are no plans by the School District to make changes to the maintenance facility at this time. However, the proposed upgrade to the High School may involve the need to relocate some existing maintenance facilities at the High School campus, which could then result in combining these functions with the bus maintenance facility at a new location. City and School District staff have informally discussed a number of preliminary concepts, which could include a joint City/School District maintenance facility or a joint City/County/School District facility. In addition to funding, the primary challenge has been identifying feasible sites. The primary purpose of placing this item on the agenda is to provide an opportunity for the City to express this concern to the School District and discuss ways in which -- ---_.._-~. ----- ------- ----- -._-----~ CITY COUNCIUBOARD OF EDUCATION RELOCATION OF BUS MAINTENANCE FACILITY PAGE 2 to work together to address common issues. Please let us know if you have questions or would like additional information. -----