Agenda Packet 2004-02-10CITY COUNCIL
AGENDA
Tony M. Ferrara
Sandy Lubin
Thomas A. Runels
Jim Dickens
Joe Costello
Mayor �`
Mayor Pro Tem
Council Member
Council Membe�
Council Member
Steven Adams
Timothy J. Carmel
Kelly Wetrnore
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY
TUESDAY, FEBRUARY 10, 2004
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER:
2. ROLL CALL:
3. FLAG SALUTE:
4.
5.
INVOCATION:
SPECIAL PRESENTATIONS:
7:00 P.M.
COUNCIURDA
BOY SCOUT TROOP 26
C�t� of
�'A�'h.�
City Manager
Ciry At�mey
Director, Administrative Servic�s
PASTOR JERRY NELSON, SEVENTH-DAY
ADVENTIST CHURCH, ARROYO GRANDE
5.a. Mavor's Commendation Recos�nizin�t Eddie and Dorothv EI-Helou. the Arrovo
Grande Vallev Kiwanis Club, the Arrovo Grande Fire�sthters Association and
John and Joan McGrath for Contributions Received for the Villas�e Streetlis�ht
"Let There Be Lis�hts" Pros�ram
5.b.
6.
6a.
Prociamation Recos�nizins� Februarv 24. 2004 as "Saav Dav USA 2004"
AGENDA REVIEW:
Move that all resolutions and ordinances presented tonight be read in title only and
all further readings be waived.
AGENDA SUMMARY — FEBRUARY 10, 2004
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
♦ Direct City staff to assist or coordinate with you.
♦ A Council Member may state a desire to meet with you.
♦ It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
♦ Comments should be limited to 3 minutes or less.
♦ Your comments should be directed to the Council as a whole and not directed
to individual Council members.
♦ Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any Council Member may request
that any item be withdrawn from the Consent Agenda to permit discussion or change
the recommended course of action. The City Council may approve the remainder of
the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
January 16, 2004 through January 31, 2004.
8.b. Statement of Investment De�osits (SNODGRASS)
Recommended Action: Receive and file the report of current investment deposits
as of January 31, 2004.
8.c. Consideration of Acceutance of Audited Annual Financial Reaorts
(SNODGRASS)
[COUNCIL/RDA]
Recommended Action: Receive and file the respective Audited Annual Financial
Reports for the Fiscal Year ended June 30, 2003.
8.d. Consideration of Pre-tax Pavroll Deduction Plan for Service Credit Purchases
in the California Pubic Emulovees Retirement Svstem (CaIPERSI
(SNODGRASS)
Recommended Action: Adopt Resolution to allow employees purchasing service
credit with CaIPERS to make such purchases on a pre-tax basis.
AGENDA SUMMARY — FEBRUARY 10, 2004
PAGE 3
8. CONSENT AGENDA (continuedl:
8.e. Consideration of Auaroval of Purchase and Sale Aareement With Int,ernational
Union of Oueratina Enaineers for Prouertv Located at 206 North Halcvon Road
(CARMEL)
Recommended Action: Approve and authorize the Mayor to execute the purchase
and sale agreement with International Union of Operating Engineers for property
located at 206 North Halcyon Road.
8.f. Consideration of Aucroval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council Meeting of
January 27, 2004 as submitted.
:.
8.h.
E�
Use Permit No. 04-001 (STRONG)
Recommended Action: Adopt Resolution authorizing the closure of City Streets
and use of City Property for the Annual Arroyo Grande Strawberry Festival, May 29-
30, 2004.
Prolect. PW 2003-7 (SPAGNOLO)
Recommended Actfon: 1) Approve the plans and authorize the solicitation of public
construction bids for the Reservoir No. 1 Replacement Project; and, 2) Direct the
Director of Administrative Services to file a Notice of Determiation.
Servlces (ADAMS)
Recommended Action:
Services.
Approve the Agreement with AGP Video for Cablecasti�g
8.j. Consideration of Desis�nation of aent (FEMA Relmbursement for 2003
Earthauake Damaaes) (SNODGRASS)
Recommended Action: Adopt Resolution designating the City Manager, Financial
Services Director and the Public Works Director as the City's agents for the purpose
of requesting reimbursement for earthquake damages from the Office of Emergency
Services (OES) in December 2003 (Disaster FEMA 1505-DR).
9. PUBLIC HEARINGS:
9.a. Consideration of Auueal of the Plannina Commissfon's Denial of Viewshed
Review Case No. 03-008: 363 S�anish Moss Lane (STRONG)
Recommended Action: Adopt Resolution denying the appeal.
10. CONTINUED BUSINESS:
None.
AGENDA SUMMARY — FEBRUARY 10, 2004
PAGE 4
11. NEW BUSINESS
11.a. Consideration of Fiscal Year 2003-2004 Mid-Year Budstet Status Reaort
(SNODGRASS) [COUNCIURDA]
Recomme�ded Actlon: 1) Approve detailed budget adjustments and
recommendations; 2) Approve (Deny) requests for additional appropriations in the
General Fund as detailed; and, 3) Approve Schedules A through E included in the
Mid-Year Status Report.
12. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal
action can be taken.
a) None.
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
a) None.
14. COUNCIL COMMUNICAtIONS:
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
16. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Counal
from taking formal action on matters not published on the agenda.
17. ADJOURNMENT
AGENDA SUMMARY — FEBRUARY 10, 2004
PAGE 5
♦���♦�����♦
All staff reports or other written documentation relating to each item of business referred to
on the agenda are on file in the Administrative Services Department and are available for
public inspection and reproduction at cost. If requested, the agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by the
Americans with Disabilities Act. To make a request for disability-related modification or
accommodation, contact the Administrative Services Department at 805-473-5414 as soon
as possible and at least 48 hours prior to the meeting date.
♦��♦������♦
Note: This agenda is subject to amendment up to 72 hours prior to the date and time set
for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the
Director of Administrative Services at (805) 473-5414 for more information.
www.arrovos�rande.ors�
5.a.
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�onorar� �roc[amat�on �,¢co8ni��ns
�¢bruar� 24, 2004
as "S�a� �a� �;�,�"
WHEREAS, dogs and cats give companionship to and share homes of o�e� 63,000,000
individuals in the United States; and
WH�REAf, two unaltered cats and their offspring can produce 420,00o more cats in
seven years and two unaltered dogs and thei� offspring can p�oduce 67,000 more dogs
in six years; and
WHEREAS, humane societies and shelters have to destroy approximately five million
dogs and cals each yeor, aithough many of them are healthy and adoptable, simply
because there are not enough good homes; cnd
WHEREAS, the problem of companion animal o�erpopulation costs the taxpayers of
lhis country over a billion dollars annually through animal control programs aimed at
coping with the millions of unwanted dogs and cats; and
WHEREAS, spaying and neutering dogs and cats has been shown to d�astically reduce
dog and ca! overpopulation; and
WHEREAS, veterinarians, humane societies, national and locai animal p�otection
o�ganizotions, and private citizens wo�ked together to ensure the spaying o� neulering
of on est�mated 225,00o companion animals through `Spay Day UfA" in 2003, and
they have joined together again to advocate the spaying and neute�ing of companion
animals on •Spay Day USA Z004".
NOW, THEREFORE, BE IT RESOLVED, tha! 1, Tony M. Ferra�a,
Mayo� of the City of Arwyo Grande, on behalf of the Cily Council,
do hereby pwclaim that Feb�uary 24, 2004 is designated "fpay
Day UfA•; and encourage people of Arroyo Grande to obser�e the
day by having their own dogs or cats spayed o� neutered or by
sponsoring the spaying or neutering of another person's dog or cat.
IN WITNESS WHEREOF,1 ha�e hereunto set my hand and caused
!he Seal of the City of Arwyo Grande to be affixed this to� day of
Feb�uary 2004.
Tony M. Ferrara, Mayor
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TO:
FROM:
BY:
SUBJECT:
DATE:
CITY COUNCIL
MEMORANDUM
LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES �
JANET M. HUWALDT, ACCOUNTING SUPERVISOR r
CASH DISBURSEMENT RATIFICATION
FEBRUARY 10, 2004
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period January 16 — January 31, 2004.
FUNDING:
There is a$1,038,542.94 fiscal impact. All payments are within the existing budget.
DISCUSSION:
The attached listing represents the cash disbursements- required of normal and usual
operations. It is requested that the City Council approve these payments.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff s recommendation;
• Do not approve staff s recommendation;
• Provide direction to staff.
Attachments:
Attachment 1— Cash Disbursement Listing .
Attachment 2— January 16, 2004 Accounts Payable Check Register
Attachment 3— January 23, 2004 Accounts Payable Check Register
Attachment 4— January 23, 2004 Payroll Checks and Benefit Checks
Attachment 5— January 30, 2004 Accounts Payable Check Register
ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
�mr tice �er�iod o� �a,r�a�uy 16 7�ROUqk �a«ara�uy 3l. 2AG�
February 10, 2004
Presented are the cash disbursements issued by the Department of Financial Services for
the period January 16 to January 31, 2004. Shown are cash disbursements by week of
occurrence and type of payment.
January 16, 2004
Accounts Payable Cks 113954/ 114043
january 23, 2004
Accounts Payable Check 114047/ 114108
Payroll Checks and Benefit Checks
january 30, 2004
Accounts Payable Cks 114122-114224
Two Weeks Total
2 $ 281,570.26
3 39,532.57
4 385,342.39
424,874.96
5 332,097.72
$ 1,038.542.94
ATTAC&'�IFIQT 2
vchlist Voucher List Page 1
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO #
113954 1/14/2004 000481 PACIFIC GAS & ELECTRIC 12/13-7812966
113955 1/14/2004 000403 MAINTENANCE SUPERINTEND. ASS 011204
113956 1/16/2004 000002 A 8 R WELDING SUPPLY
113957 1/16/2004 002477 ABS DELIVERY SYSTEMS,INC
113958 1/16/2004 000016 ALLEN, JOHN
113959 1/16/2004 001050 AMERICAN TEMPS
R097462
135486
010904
F
Description/Account Amount
ELECTRIC-1501 HUCKLEBERRY
ELECTRIC-1501 HUCKLEBERRY
010.4145.5401 69.50
Total :
SEMINAR 8� DINNER X8 PERSON
SEMINAR & DINNER X8 PERSON
220.4303.5501
Total :
OXY & ACETYLENE GASES
OXY & ACETYLENE GASES
010.4305.5303
Total :
EVIDENCE DELIVERY CHARGES
EVIDENCE DELIVERY CHARGES
010.4201.5324
Total :
SUPV.LEADERSHIP INSTIT. 1/2
SUPV.LEADERSHIP INSTIT. 1/2
010.4201.5501
Total :
36979 WE 12/26/03 J. GARCIA
WE 12/26/03 J. GARCIA
010.4420.5101
37026 WE 1/02 J. TALLEY
WE 1/02 J. TALLEY
220.4303.5303
37028 WE 12/30/03 L. HENSCHEL
WE 12/30/03 L. HENSCHEL
010.4130.5303
69.50
120.00
120.00
14.50
14.50
20.00
20.00
138.00
138.00
183.60
571.20
276.80
Total : 1,031.60
Page: 1
vchlist Voucher List Page: 2
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
113960 1/16/2004 000034 APEX SHARPENING WORKS 23628 STARTER FOR 36" HEDGE SHA
STARTER FOR 36" HEDGE SHA
010.4420.5603 25.69
23710 SHARPENER 3-PRUNING SAW
SHARPENER 3-PRUNING SAW
010.4420.5603 18 00
113961 �I/16/2004 002632 API WASTE SERVICES
113962 1/16/2004 000065 BARROW, BRENDA
113963 1/16/2004 000070 BEACH FRONT AUTO SERVICE
113964 1/16/2004 000839 BOY SCOUT TROOP 26
113965 1/16/2004 000090 BRISCO MILL & LUMBER
Total :
36E00038 R/O BIN-DUMP/RETURN SVCS.
R/O BIN-DUMP/RETURN SVCS.
010.4213.5303
Total :
010604 WINTER PLAYGROUND SUPPL
WINTER PLAYGROUND SUPPL
010.4422.5256
TURKEY TROT SUPPLIES
010.4424.5252
Total :
1680 PW923 INSPECTION
PW923 INSPECTION
010.4301.5601
1758 012 BATTERY
012 BATTERY
010.4201.5601
Total :
010604 DONATION - CLEAN-UP/ANNUA
DONATION - CLEAN-UP/ANNUA
010.4211.5255
Total :
116956 MISC SUPPLIES-BLDG MAINT/W
MISC SUPPLIES-BLDG MAINT/W
010.4213.5604
43.69
250.00
250.00
218.40
8:67
227.07
198.25
215.41
413.66
100.00
100.00
54.05
Page: 2
vchlist Voucher List Page: 3
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account
113965 1/16/2004 000090 BRISCO MILL & LUMBER (Continued)
117443 WHITE PAINT SPRAY
WHITE PAINT SPRAY
220.4303.5613
113966 1/16/2004 000095 BURKE AND PACE OF AG INC
Total ;
2246662 BRISCO PUMP HOUSE REPAIR
BRISCO PUMP HOUSE REPAIR
640.4712.5604
2247310 LUMBER
LUMBER
220.4303.5613
Total :
113967 1/16/2004 000096 BURTON'S FIRE APPARATUS
113968 1/16/2004 000109 CA.LAW ENFORCEMENT ASSN
113969 1/16/2004 004083 CAHN
13748
13974
010704
011204
113970 1/16/2004 000105 CALIFORNIA CONTRACTOR SPLY I JJ71681
BRACKET
BRACKET
010.4211.5601
CLAMPS
CLAMPS
010.4211.5601
Total :
'04 MEMBERSHIP - S. PRYOR
'04 MEMBERSHIP - S. PRYOR
010.4201.5503
Total :
'04 MEMBERSHIP - J. IANNEO
'04 MEMBERSHIP - J. IANNEO
010.4201.5503
Total :
DIAMOND SAW BLADES & GLOV
DIAMOND SAW BLADES & GLOV
220.4303.5603
Total :
Amount
4.82
58.87
65.69
80.90
146.59
203.63
84.11
287.74
50.00
50.00
35.00
35.00
604.68
604.68
Page: 3
vchlist Voucher List Page 4
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
113971 1/16/2004 000603 CARQUEST AUTO PARTS-DISTRIB. 148-408173 BATTERY FOR PW16
, BATTERY FOR PW16
220.4303.5601 69.66
To�� � 69.66
113972 1/16/2004 001990 CHARTER COMMUNICATIONS
113973 1/16/2004 000163 CHERRY LANE NURSERY
113974 1/16/2004 004086 CIENAGA SERVICES, INC.
113975 1/16/2004 003579 COASTAL SAN LUIS RESOURCE
113976 1/16/2004 000181 COMMUNICATION SOLUTIONS
1 /02-17206910028
MIS CABLE MODEM - MNTHY SE
MIS CABLE MODEM - MNTHY SE
010.4140.5303
Total :
7319 1-50LB WEED CONTROL
1-50L6 WEED CONTROL
010.4420.5274
7347 4 JUMBO PANSIES (PD)
4 JUMBO PANSIES (PD)
010.4420.5605
7473 GOPHER SCREENS
GOPHER SCREENS
220.4303.5613
7567 2 15GAL TREES -
2 15GAL TREES
220.4303.5613
5292102
Total :
A/C IN CITY COUNCIL ROOM
A/C IN CITY COUNCIL ROOM
010.4213.6401
Total :
PAGERC-01
3247
GRADING PLAN SEDI/EROS CU
GRADING PLAN SEDI/EROS CU
010.4301.5303
Total
REPAIR TO SCADA RADIO'S
189.85
189.85
93.30
9.82
12.85
117.65
233.62
2,061.25
2,061.25
560.00
560.00
Page: 4
vchlist Voucher List Page: 5
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
113976 1/16/2004 000181 COMMUNICATION SOLUTIONS (Continued)
REPAIR TO SCADA RADIO'S
640.4712.5603
Totai
113977 1/16/2004 000195 CRYSTAL SPRINGS WATER CO
12/03-17922
BOTTLED WATER
BOTTLED WATER
010.4201.5201
BOTTLED WATER
010.4130.5201
BOTTLED WATER
010.4120.5201
Total :
113978 1/16/2004 000196 CUESTA EQUIPMENT CO
113979 1/16/2004 000205 DAYSTAR INDUSTRIES
113980 1/16/2004 000561 DISTRICT ATTORNEY'S OFFICE
280897 DRILL BITS
DRILL BITS
220.4303.5603
RATCHETS
220.4303.5273
281431 TAPER DRILL BIT
TAPER DRILL BIT
220.4303.5603
23512
010604
113981 1/16/2004 003998 DJM/BORBON CONSTRUCTION, INC 3-FIRE STAT.
STREET SWEEPING
STREET SWEEPING
010.4303.5303
STREET SWEEPING
220.4303.5303
Total
Total :
VEHICLE FORFEITURE DA#VF00
VEHICLE FORFEITURE DA#VF00
010.0000.2217
Total :
3RD INSTALL - FIRE STATION E
440.20
440.20
18.17
18.17
18.16
54.50
102.01
41.00
68.00
211.01
275.87
176.38
452.25
100.00
100.00
Page: 5
vchlist Voucher List Page: 6
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
113981 1/16/2004 003998 DJM/BORBON CONSTRUCTION, INC (Continued)
113982 1/16/2004 002474 EAR PLUGS USA
113983 1/16/2004 003442 EASYLINK SERVICES CORP
113984 1/16/2004 002355 .ECO SOLUTIONS
113985 1/16/2004 002519 ECONOMIC OPPORTUNITY
113986 1/16/2004 000238 FALCON WIRELESS
113987 1/16/2004 000240 FARM SUPPLY CO.
113988 1/16/2004 000241 FEDERAL EXPRESS CORP
1
7294960401
553
1100-295-01
3016
233085
150956118
3RD INSTALL - FIRE STATION E
350.5410.7001
Total :
EAR PEICE FOR J. JOHNSON
EAR PEICE FOR J. JOHNSON
010.4201.5606
Total :
TRAK SYSTEM USAGE
TRAK SYSTEM USAGE
010.4201.5607
Total :
PEANUT OIL CLEANUP @ THIA K
PEANUT OIL CLEANUP @ THIA K
010.4211.5325
Total :
EOC SR. HEALTH SCREENING/G
EOC SR. HEALTH SCREENING/G
250.4800.8013
Total :
5 MOTOROLAS - PAGERS
5 MOTOROLAS - PAGERS
010.4211.5255
Total :
HANDLE ELEC VALVE-SOTO SP
HANDLE ELEC VALVE-SOTO SP
010.4430.5605
Total :
BOOK - RETURN FOR CDD R. S
183,009.19
183,009.19
106.36
106.36
5.31
5.31
343.80
343.80
2,000.00
2,000.00
2,443.00
2,443.00
163.57
163.57
Page: 6
_ __ , __.
vchlist Voucher List Page 7
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
113988 1/16/2004 000241 FEDERAL EXPRESS CORP (Continued)
113989 1/16/2004 001525 FERGUSON ENTERPRISES,INC
608733
BOOK - RETURN FOR CDD R. S
010.4130.5201
Totai :
REPAIR PARTS/EARTHQUAKE D
REPAIR PARTS/EARTHQUAKE D
640.4712.5610
Total :
REPAIR PANIC BAR ON DOOR/V1�
REPAIR PANIC BAR ON DOOR/Vb
010.4213.5303
Total :
GAS SERVICES - 140 TRAFFIC V1
GAS SERVICES -140 TRAFFIC V1
010.4145.5401
GAS SERVICES-211 VERNON ST
GAS SERVICES-211 VERNON ST
010.4145.5401
Total :
25.22
25.22
113990 1/16/2004 000262 FRANK'S LOCK 8 KEY INC
113991 1/16/2004 000605 GAS COMPANY, THE
113992 1/16/2004 000499 GRAND AWARDS, INC.
113993 1/16/2004 000308 HIGGINS & ASSOC,INC
113994 1/16/2004 000340 INTOXIMETERS, INC.
19687
01/02-140
01/02-211
10225 DEDICATION PLAQUE
DEDICATION PLAQUE�
010.4421.5255
10251 RADIO ENGRAVED
RADIO ENGRAVED
010.4211.5303
Total :
31869 WOOD FIBER FOR ORO PARK P
WOOD FIBER FOR ORO PARK P
350.5523.7001
Total :
134633
MOUTHPIECES
572.74
572.74
95.00
95.00
156.65
102.05
258.70
48.26
80.44
128.70
3,105.54
3,105.54
Page: 7
vchlist Voucher List Page: 8
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # DescriptioNAccount Amount
113994 1/16/2004 000340 INTOXIMETERS, INC. (Continued)
MOUTHPIECES
010.4201.5255
113995 1/16/2004 000345 J J'S FOOD COMPANY, INC.
113996 1/16/2004 000358 JOHNSON,ROBERTS & ASSOC. 32253
113997 1/16/2004 004082 KERN CTY SHERIFF'S TRAINING
113998 1/16/2004 000365 KEY, LINDA
Total :
141481 SUPPLIES 4 BBQ/PW STAFF
SUPPLIES 4 BBQ/PW STAFF
220.4303.5255
141562 DEPARTMENT SUPPLIES
DEPARTMENT SUPPLIES
010.4212.5255
Total :
PHQ REPORT (PATCHETT, WHI
PHQ REPORT (PATCHETT, WHI
010.4201.5303
Total :
010904 TACTICAL HANDGUN 2/8-11/04
TACTICAL HANDGUN 2/8-11/04
010.4201.5501
010904A SHOTGUN INSTRUCTOR 2/2-
SHOTGUN INSTRUCTOR 2/2-
010.4201.5501
Total :
010604
113999 1/16/2004 000419 MIDAS MUFFLER & BRAKE
5603
REIMB. FOR SUPPLES
REIMB. FOR SUPPLES
010.4423.5253
BATTERY/CABLES PW-4
BATTERY/CABLES PW-4
220.4303.5601
Total :
143.14
143.14
290.09
7.67
297.76
39.08
39.08
267.00
231.00
498.00
25.30
25.30
721.69
Page: 8
vchlist Voucher List
01/15/2004 8:52:50AM City of Arroyo Grande Page: 9
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
113999 1/16/2004 000419 MIDAS MUFFLER & BRAKE (Continued)
5618 SERVICE TO PW-34
SERVICE TO PW-34
640.4712.5601
114000
114001
1/16/2004 000426 MIER BROS.
1/16/2004 000429 MINER'S ACE HARDWARE, INC.
Total :
76972 1/4 YRD CONCRETE/FARROLL A
1/4 YRD CONCRETE/FARROLL A
640.4712.5610
77014 1/2 YD CONCRETE/FARROLL AV
1/2 YD CONCRETE/FARROLL AV
640.4712.5610
77047 1/4 YRD CONCRETE/FARROLL A
1/4 YRD CONCRETE/FARROLL A
640.4712.5610
77�89 1/2 YRD CONCRETE/FARROLL A
1/2 YRD:CONCRETE/FARROLL A
640.4712.5610
Totai :
21465866 BLUB RFLCTR
BLUB RFLCTR
010_.4213.5604
21466333 HEATER RADIATOR OIL FILL
HEATER RADIATOR OIL FILL
010.4213.5604
21466388 HEATER RADIATOR OIL
HEATER RADIATOR OIL
010.4213.5604
21467333 TARP POLY BLUE
TARP POLY BLUE
010.4211.5255
Total
114002 1/16/2004 002927 NATIONAL RESOURCE SAFETY R10087-14
RENEWAL SAFETY CTR LIBRA
44.52
766.21
43.44
71.43
45.37
68.53
228.77
3.74
53.61
5.36
81.49
144.20
Page: 9
vchlist Voucher List
01/15/2004 8:52:50AM Page: 10
City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO #
Description/Account Amount
114002 1/16/2004 002927 NATIONAL RESOURCE SAFETY (Continued)
114003 1/16/2004 000466 NOBLE SAW,INC.
114004 1/16/2004 003300 OFFICE OF THE SHERIFF
114005 1/16/2004 001886 OFFICEMAX CREDIT PLAN
108234
010904
20085443V353
4875J328
6177J336
8647J349
8712J349
8879J350
9110J351
RENEWAL SAFETY CTR LIBRA
220.4303.5501
Total :
CHAINS FOR CHAIN SAWS
CHAINS FOR CHAIN SAWS
220.4303.5603
Total :
INT. COLLISION INVEST 1/25-30
INT. COLLISION INVEST 1/25-30
010.4201.5501
Total :
OFFICE SUPPLIES
OFFICE SUPPLIES
010.4201.5201
OFFICE SUPPLIES
OFFICE SUPPLIES
010.4201.5504
OFFICE SUPPLIES
OFFICE SUPPLIES
010.4201.5201
OFFICE SUPPLIES
OFFICE SUPPLIES
010.4201.5201
OFFICE SUPPLIES
OFFICE SUPPLIES
010.4201.5201
OFFICE SUPPLIES
OFFICE SUPPLIES
010.4201.5201
OFFICE SUPPLIES
OFFICE SUPPLIES
010.4201.5201
470.00
470.00
270.21
270.21
385.00
385.00
21.44
40.35
48.52
462.57
21.44
-21.44
17.69
Page: 10
vchlist Voucher List Page: 13
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114010 1/16/2004 000492 PETTY CASH (Continued)
EMPLOYEE HOLIDAY LUNCHEO
010.4101.5319
ORAL BOARD SUPPLIES
010.4120.5201
ASCE LUNCH MTR - PW X3
010.4301.5503
EMPLOYEE HOLIDAY LUNCHEO
010.4101.5319
CALPERS CONF. MILEAGE (SI
010.4101.5501
EMPLOYEE RECOGNITION
010.4101.5319
MISC/STANDS
010.4101.5501
MILEAGE REIMB (BASSETT) & S
010.4101.5319
SAFETY MEETING (SISKO)
010.4145.5501
SUPPLIES (SISKO)
010.4101.5501
MILEAGE RIMB (SISKO)
010.4101.5501
PARKS ORAL BOARD
010.4420.5201
COMM DEVEL. ORAL BOARD
010.4130.5316
MILEAGE REIMB. (MARSALEK)
640.4712.5501
BREAKFAST MTG (PW)
010.4301.5201
MILEAGE REIMB/PARKING (GAR
010.4120.5501
CSMFO MTG (HUWALDT)
010.4120.5501
11.80
14.00
45.00
21.52
90.00
25.74
16.06
12.87
10.50
1.19
10.80
8.00
12.55
7.20
14.35
18.60
17.79
Page: 13
vchlist Voucher List Page: 14
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor
114010 1/16/2004 000492 PETTY CASH
Invoice PO # Description/Account
(Continued)
HR MTG
010.4145.5501
123103-FIRE CERT MAIL FOR OTS GRANT SU
CERT MAIL FOR OTS GRANT SU
010.4211.5201
REFRESHMENTS MTG W/CDF
010.4211.5501
STAMPS
010.4145.5201
CAT 5 CONNECTORS
010.4211.5201
PRKG FEES/FUEL OTS GRAND V
010.4211.5501
SOFTVVARE TRAINING 1/10/04
010.4211.5501
BREAKFAST/FIREHOUSE SOFT
010.4211.5501
LUNCH/FIREHOUSE SOFTWAR
010.4211.5501
Total :
114011 1/16/2004 004081 PUBLIC SAFETY VOLUNTEER INST. 010904
114012 1/16/2004 002792 PULITZER C.C.NEWSPAPER
VOLUNTEER WORKSHOP
VOLUNTEER WORKSHOP
010.4201.5501
Total
156152 NOTICE OF PH-TRAFFIC WAY M
NOTICE OF PH-TRAFFIC WAY M
010.4002.5301
159084 SUMMARY/ORDIANCE #550
SUMMARY/ORDIANCE #550
010.4002.5301
159085 SUMMARY/ORDIANCE #549
SUMMARY/ORDIANCE #549
010.4002.5301
Amount
15.00
6.03
15.51
37.00
4.17
13.75
52.68
14.00
33.00
529.11
275.00
275.00
260.40
50.40
37.80
Page: 14
vchlist Voucher List Page: 15
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO #
114012 1/16/2004 002792 PULITZER C.C.NEWSPAPER (Continued)
159212
��'�.�•I�7
159359
114013 1/16/2004 000523 R 8� T EMBROIDERY,INC 23913
114014 1/16/2004 004084 RECOVERY UNIT, ALLIED GROUP C 010704
114015 1/16I2004 003418 REED, KEN
010904
114016 1/16/2004 000531 RICHETTI WATER CONDITIONING 23694
114017 1/16/2004 003031 ROBERTSON SUPPLY 4632
Description/Account
RDA PLAN EXTENSION
RDA PLAN EXTENSION
010.4002.5301
TRAFFIC WAY MIXED USE ZONI
TRAFFIC WAY MIXED USE ZONI
010.4002.5301
PLUMBING RETROFIT PROG
PLUMBING RETROFIT PROG
010.4002.5301
Total :
JACKET W/SANCHEZ 8 PD EMB
JACKET W/SANCHEZ & PD EMB
010.4201.5255
Total :
REFUND TRAFFIC ACCIDENT #
REFUND TRAFFIC ACCIDENT #
010.0000.4808
Total :
INT. COLLISION INVEST 1/25-30
INT. COLLISION INVEST 1/25-30
010.4201.5501
Total :
RENTAL-WATER FILTER SVCS
RENTAL-WATER FILTER SVCS
010.4201.5604
Total :
TYVEK COVERALLS
TYVEK COVERALLS
220.4303.5255
Total :
Amount
25.20
37.80
173.25
584.85
39.68
39.68
20.00
20.00
680.00
680.00
15.00
15.00
155.51
155.51
Page: 15
vchlist Voucher List Page: 16
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114018 1/16/2004 000539 SAFETY KLEEN CORP. 25180552 PARTS WASHER MAINT AGRE
114019 1/16/2004 000803 SAN LUIS MAILING SVC
114020 1/16/2004 000569 SAN LUIS PAINTS
114021 1/16/2004 004080 SANTA LUCIA BANK
114022 1/16/2004 003108 SBC/MCI
27033
Fj�I�Z��iLI
PARTS WASHER MAINT.AGRE
010.4305.5303 119.15
Total : 119.15
UTILITY BILLING MAILING DEC-'
UTILITY BILLING MAILING DEC-'
640.4710.5201 934.78
Total : 934.78
FIELD MARKING PAINT - SOCCE
FIELD MARKING PAINT - SOCCE
010.4430.5605 192.36
Total : 192.36
12737 SEWER HOOK-UP
SEWER HOOK-UP
760.0000.2305 2,000.00
WATER METER
640.0000.4758 96.00
WATER DISTRIBUTION
642.0000.4761 690.00
LOPEZ AVALABILITY
641.0000.4752 1,650.00
SEWER FACILITY
634.0000.4762 764.00
Total : 5,200.00
T2017297 8633
8633
010.4145.5403 2.26
� Total : 2.26
114023 1/16/2004 000587 SEBASTIAN OIL DISTRIB. CFN70120
GASOLINE 12/15-12/31/03
GASOLINE 12/15-12/31/03
010.4201.5608 37.59
Page: 16
vchlist Voucher List Page: 17
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice
114023 1/16/2004 000587 000587 SEBASTIAN OIL DISTRIB(Continued)
114024 1/16/2004 000588 SECURED STORAGE 21480
114025 1/16/2004 000552 SLO CNTY AUDITOR-CONTROLLER 010604
114026 1/16/2004 000553 SLO CNTY CLERK-RECORDER
114027 1/16/2004 000596 SMITH AND LOVELESS,INC
114028 1/16/2004 003288 SOUZA, JEFF
011404
25140
25343
25363
CN2960
CN3009
010904
PO #
Description/Account Amount
Total : 37.59
STORAGE CHARGES
STORAGE CHARGES
010.4002.5303
Total :
VEHICLE FORFEITURE #030143
VEHICLE FORFEITURE #030143
010.0000.2217
Total :
NOTICE EXEMPT. FILING FEE - p
NOTICE EXEMPT. FILING FEE - p
010.4002.5201
Total :
1 MOTOR ADAPTER PO#787
1 MOTOR ADAPTER PO#787
612.4610.5610
8 SEAL FILTERS
8 SEAL FILTERS
612.4610.5610
1 CCW PUMP IMPELLER
1 CCW PUMP IMPELLER
612.4610.5610
FREIGHT FOR PARTIAL ORDER I
FREIGHT FOR PARTIAL ORDER I
612.4610.5610
FRIEGHT FOR INVOICE 25140
FRIEGHT FOR INVOICE 25140
612.4610.5610
Total :
TACTICAL HANDGUN (PSP) 2/8
60.00
60.00
1,068.00
1,068.00
25.00
25.00
1,679.47
166.77
2, 580.50
111.57
157.61
4,695.92
Page: 17
vchlist Voucher List Page: 18
01/15/2004 8:52:50AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114028 1/16/2004 003288 SOUZA, JEFF (Continued)
114029 1/16/2004 002499 STEARNS, MICHELE
114030 1/16/2004 000615 STEINER, LYNN
114031 1/16/2004 000620 STREATOR PIPE 8� SUPPLY
114032 1/16/2004 000623 SUNSET NORTH CAR WASH
TACTICAL HANDGUN (PSP) 2/8
010.4201.5501
010904A SHOTGUN INSTRUCTOR 2/2-
SHOTGUN INSTRUCTOR 2/2-
010.4201.5501
Total :
010904 VOLUNTEER WORKSHOP 1/20
VOLUNTEER WORKSHOP 1/20
010.4201.5501
Total :
010604 OBJECTIVE & ESSAY TEST
OBJECTIVE 8� ESSAY TEST
010.4201.5303
Total :
373579 SUPPLIES-REPAIR WOMEN'S C
SUPPLIES-REPAIR WOMEN'S C
010.4213.5604
Total :
123103 CAR WASHES-PD
CAR WASHES-PD
010.4201.5601
CAR WASHES-PW
640.4712.5601
CAR WASHES-PW
220.4303.5601
402.39
530.52
932.91
282.88
282.88
260.00
260.00
18.31
18.31
131.29
24.16
24.16
179.61
2,216.21
2,216.21
Total :
114033 1/16/2004 002904 TEMPLETON UNIFORMS
12224
UNIFORMS SHIRTS/PANTS
UNIFORMS SHIRTS/PANTS
010.4211.5272
Total
Page: 18
��rTACf�•�iaT 3
vchlist Voucher List Page: 1
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114047 1/20/2004 000822 UNITED STATES POSTMASTER 011604 POSTAGE FOR NEWSLETTER
114052 1/21/2004 000496 PHOENIX FOODSERVICES 012004
114053 1/23/2004 000009 ADDICTION MEDICINE CONSULT.IN 010504
114054 1/23/2004 001050 AMERICAN TEMPS
114055 1/23/2004 002632 API WASTE SERVICES
114056 1/23/2004 004091 APODACA, JOHN
POSTAGE FOR NEWSLETTER
010.4002.5504
Total :
FEE - MEALS/SVC EARTHQUAK
FEE - MEALS/SVC EARTHQUAK
010.4145.5501
Total :
DRUG SCREEN - B. FULLER
DRUG SCREEN - B. FULLER
010.4145.5303
Total :
37027 WE 1/2 J. GARCIA
WE 1/2 J. GARCIA
010.4420.5101
37029 W/E 1/2 K. ELY
W/E 1/2 K. ELY
010.4120.5303
Total :
3CX00042 R/O BIN-DUMP/RETURN SVCS.
R/O BIN-DUMP/RETURN SVCS.
010.4213.5303
41E00028 R/O BIN-DUMP/RETURN SVCS.
R/O BIN-DUMP/RETURN SVCS.
010.4213.5303
Totai :
011404 RFND: WTR DEPOSIT: 1117 JAM
RFND: WTR DEPOSIT: 1117 JAM
640.0000.2302
Total :
942.36
942.36
52.60
52.60
49.50
49.50
285.60
557.20
842.80
500.00
375.00
875.00
71.43
71.43
Page: 1
vchlist Voucher List Page: 2
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114057 1/23/2004 000042 ARROYO GRANDE FLOWER SHOP 1632 FLOWERS: M. KUSELL
FLOWERS: M. KUSELL
010.4201.5504 48.80
1770 BALLOONS: MISCELLANEOUS
BALLOONS: MISCELLANEOUS
010.4201.5504 8
2000 FLOWERS - R.B. MEMORIAL
FLOWERS - R.B. MEMORIAL
010.4201.5504 79
2118 FLOWERS: J. BROMBY
FLOWERS: J. BROMBY
010.4201.5504 52.02
Total : 188.77
114058 1/23/2004 000049 ATCO INTERNATIONAL 85035
114059 1/23/2004 000065 BARROW, BRENDA
114060 1/23/2004 004092 BREON, DAWN
114061 1/23/2004 000087 BREZDEN PEST CONTROL INC
7172-CS
7172-CS
010.4305.5255
Total :
012004 PLAYGROUND SUPPLIES - REI
PLAYGROUND SUPPLIES - REI
010.4422.5256
VOLUNTEER BANQUET SUPPL
010.4424.5252
Total :
010504
103879
RFND: WTR DEPOSIT: 405 COA
RFND: WTR DEPOSIT: 405 COA
640.0000.2302
Total :
QUARTLEY PEST CONTROL
QUARTLEY PEST CONTROL
010.4213.5303
Total :
149.90
149.90
14.51
36.32
50.83
73.68
73.68
95.00
95.00
Page: 2
vchlist Voucher List Page: 3
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114062 1/23/2004 000090 BRISCO MILL 8� LUMBER 117030 ANCHOR
ANCHOR
220.4303.5613 3.10
Totai : 3.10
114063 1/23/2004 001577 BURDINE PRINTING 2283 PRINTING SVC - DIE CUT DOOR
PRINTING SVC - DIE CUT DOOR
010.4102.5306 63.24
Total : 63.24
114064 1/23/2004 000156 C.COAST TAXI CAB SERVICES
114065 1/23/2004 000137 CA.ST.DEPT.SOCIAL SERVICES
114066 1/23/2004 002407 CINGULAR WIRELESS
114067 1/23/2004 001925 CLEAR WATER COLOR
011404
012004
TAXI SERVICE 1/01-1/14/04
TAXI SERVICE 1/01-1/14/04
225.4553.5507
ANNUAL LICENSING FEES
ANNUAL LICENSING FEES
010.4425.5255
Total :
Total :
138691459-01/04 CELL PHONE-CROCKETT
CELL PHONE-CROCKETT
010.4130.5201
138691459-11 CELL PHONE-CROCKETT
CELL PHONE-CROCKETT
010.4130.5201
Total :
31617 BEDDING PLANBTS - ELM ST. R
BEDDING PLANBTS - ELM ST. R
010.4420.5605
31791 BEDDING PLANTS - SWINGING E
BEDDING PIANTS - SWINGING E
010.4420.5605
114068 1/23/2004 003599 COMMERCIAL SANITARY SUPPLY 4408010
Totai :
TRASH LINERS AND TOWELS
899.25
899.25
1,600.00
1,600.00
45.06
44.71
89.77
119.69
79.79
199.48
Page: 3
vchlist Voucher List Page: 4
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114068 1/23/2004 003599 COMMERCIAL SANITARY SUPPLY (Continued)
TRASH LINERS AND TOWELS
010.4420.5605
Total :
114069 1/23/2004 004090 DAVID, ANDREW
011404
LEASE AGREEMENT
LEASE AGREEMENT
010.4145.5303
114070 1/23/2004 000577 DE LOS SANTOS, LENNY
114071 1/23/2004 000210 DIESELRO INC.
114072 1/23/2004 004094 DILLON, MEREDITH
114073 1/23/2004 002519 ECONOMIC OPPORTUNITY
114074 1/23/2004 000241 FEDERAL EXPRESS CORP
Total :
012004 TENNIS CLASSES-DE LOS SAN
TENNIS CLASSES-DE LOS SAN
010.4424.5351
Total :
11190
010504
1100-295-9-03
1100-360-9-03
4200-330-09-03
150879605
BULB FOR PW-51
BULB FOR PW-51
612.4610.5601
Total :
RFND: OVER-PYMT: 1141-B ASH
RFND: OVER-PYMT: 1141-B ASH
640.0000.4751
Total :
EOC SR HEALTH SCREENING: P
EOC SR HEALTH SCREENING: P
250.4800.8043
EOC TEEN ACADEMIC PARENT �
EOC TEEN ACADEMIC PARENT �
250.4800.8044
EOC 40 WONDERFUL #P03AG02
EOC 40 WONDERFUL #P03AG02
250.4800.8042
Total :
MAIL SERVICE
278.21
278.21
60.00
60.00
252.18
252.18
17.98
17.98
66.86
66.86
825.00
725.00
325.00
1,875.00
Page: 4
vchlist Voucher List Page: 5
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114074 1/23/2004 000241 FEDERAL EXPRESS CORP (Continued)
MAIL SERVICE
010.0000.2475
POSTAGFJTRANS
010.4145.5201
114075 1/23/2004 000605 GAS COMPANY, THE
114076 1/23/2004 004096 GEARHART, CLAUDE
1/06-200E
1/06-208E
1/06-214E
1 /06-215E
1 /08-1500W
1/09-200N
1/12-1375
1 /12-350S
122903
118.45
20.54
Total : 138.99
GAS SERVICES - 200 E BRANCH
GAS SERVICES - 200 E BRANCH
010.4145.5401
GAS SERVICES - 208 E BRANCH
GAS SERVICES - 208 E BRANCH
010.4145.5401
GAS SERVICES - 214 E BRANCH
GAS SERVICES - 214 E BRANCH
010.4145.5401
GAS SERVICES - 215 W BRANC
GAS SERVICES - 215 W BRANC
010.4145.5401
GAS SERVICES - 1500 W BRANC
GAS SERVICES -1500 W BRANC
010.4145.5401
GAS SERVICE- 200 N HALCYON I
GAS SERVICE- 200 N HALCYON I
010.4145.5401
GAS SERVICES - 1375 ASH ST
GAS SERVICES - 1375 ASH ST
010.4145.5401
GAS SERVICES - 350 S ELM ST
GAS SERVICES - 350 S ELM ST
010.4145.5401
Total :
RFND: OVER-PYMT: 163-C BRI
RFND: OVER-PYMT: 163-C BRI
640.0000.4751
106.01
47.65
159.80
27.49
28.64
270.71
448.27
277.64
1,366.21
40.46
Page: 5
vchlist Voucher List Page: 6
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114076 1/23/2004 004096 004096 GEARHART, CLAUDE (Continued) Total : 40.46
114077 1/23/2004 004093 GLEN, MATTHEW & LAURIE 010204 RFND: WTR DEPOSIT: 312 LE P
RFND: WTR DEPOSIT: 312 LE P
640.0000.2302 92 gp
114078 1/23/2004 000288 GROVER BEACH, CITY OF
114079 1/23/2004 004095 HAUPT, JEAN M.
Total :
012004 DOG OBEDIENCE CLASS 1/10
DOG OBEDIENCE CLASS 1/10
010.4424.5351
Total :
070703 RFND: OVER PYMT: 703 BENNEI
RFND: OVER PYMT: 703 BENNEI
640.0000.4751
Total :
114080 1/23/2004 000301 HEACOCK WELDING NORTH 14739
114081 1/23/2004 000311 HINDERLITER,DE LLAMAS
114082 1/23/2004 000332 INT'L ASSN.CHIEFS OF POLICE
114083 1/23/2004 000344 J C LANDSCAPING
TRAILER PLUG FOR PW-44
TRAILER PLUG FOR PW-44
612.4610.5601
Total :
9128-IN SALES TAX REPT 1Q 03/04
SALES TAX REPT 1 Q 03/04
010.4120.5303
AUDIT SVCS 2Q 03/04 SALES TA
010.4120.5303
Total :
011604 '04 MEMBERSHIP: CHIEF TERBO
'04 MEMBERSHIP: CHIEF TERBO
010.4201.5503
Total :
123103 LANDSCAPE MAINT. - DECEMBE
92.90
233.00
233.00
62.37
62.37
39.65
39.65
975.00
2, 746.27
3,721.27
100.00
100.00
Page: 6
_ _ ___ _ _ __
vchlist Voucher List Page: 7
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114083 1/23/2004 000344 J C LANDSCAPING (Continued)
114084 1/23/2004 000345 J J'S FOOD COMPANY, INC.
114085 1/23/2004 001035 KRAFT, KIM
114086 1/23/2004 001001 KUSTOM SIGNALS,INC
141474
012004
181996
LANDSCAPE MAINT. - DECEMBE
010.4420.5303
LANDSCAPE MAINT. - DECEMBE
217.4460.5356
Total :
MTG SUPPLIES - LOPEZ TECH 1
MTG SUPPLIES - LOPEZ TECH 1
010.4001.5201
Total :
MILEAGE REIMB 11-12/03 -KRAF
MILEAGE REIMB 11-12/03 -KRAF
010.4425.5303
Total :
562.50
187.50
750.00
14.95
14.95
74.47
74.47
114087 1/23/2004 002093 LACOUAGUE, MARK
114088 1/23/2004 000395 LYON & CARMEL
114089 1/23/2004 004088 MAGANA, ANGELA
BATTERY PACK PL111 X2
BATTERY PACK PL111 X2
010.4201.5603
Total :
011404 REIMB NNCR/DVD FOR DISPA
REIMB TVNCR/DVD FOR DISPA
010.4201.5255
Total :
6191 PROF.LEGAL SERVICE - 12/03
PROF.LEGAL SERVICE - 12/03
010.4003.5304
Total :
011504 RFND - 5 CITIES YOUTH BASKET
RFND - 5 CITIES YOUTH BASKET
010.0000.4613
Total :
224.50
224.50
290.91
290.91
10, 513.51
10,513.51
32.50
32.50
Page: 7
vchlist Voucher List Page: 8
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114090 1/23/2004 000407 MANKINS FAMILY RENTALS 07-192-067 03/04 REIMB PROP TAX 07-192-067
REIMB PROP TAX 07-192-067
751.4555.5551 2,690.90
Total : 2,690.90
114091 1/23/2004 002216 MED STOP CLINICS
114092 1/23/2004 004089 MENDOZA, MARIA
114093 1/23/2004 000419 MIDAS MUFFLER 8� BRAKE
114094 1/23/2004 000426 MIER BROS.
2449
011594
DMV PHYSICAL - M. MARTINS (
DMV PHYSICAL - M. MARTINS (
220.4303.5315
Total :
RFND-12/03-1/04 CHILD CARE (
RFND-12/03-1/04 CHILD CARE (
010.0000.4602
Total :
5595 BRAKES & HYDRO BOOSTER P
BRAKES & HYDRO BOOSTER P
010.4420.5601
5599 REPLACE BATTERY CABLE P-9
REPLACE BATTERY CABLE P-9
010.4430.5601
Total :
76558 CONCRETE - GRAND AVE
CONCRETE - GRAND AVE
350.5632.7002
76707 CONCRETE - GRAND AVE
CONCRETE - GRAND AVE
350.5632.7002
76952 CONCRETE - GRAND AVE
CONCRETE - GRAND AVE
350.5632.7002
76956 1 YRD CONCRETE SLAB/WALlM
1 YRD CONCRETE SLAB/WALKVI
010.4420.5605
55.00
55.00
122.50
122.50
608.25
129.30
737.55
318.53
177.61
151.54
101.35
Page: 8
vchlist Voucher List Page: 9
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114094 1/23/2004 000426 MIER BROS. (Continued)
77078 8 YRD TEE MIX - COMPOST
8 YRD TEE MIX - COMPOST
010.4430.5605
77185 16 YRD COMPOST
16 YRD COMPOST
010.4430.5605
77237 16 YRD COMPOST
16 YRD COMPOST
010.4430.5605
77282 16 YRD COMPOST
16 YRD COMPOST
010.4430.5605
Total :
114095 1/23/2004 000429 MINER'S ACE HARDWARE, INC
21384407 SPRAY PAINT & FASTENERS
SPRAY PAINT & FASTENERS
010.4420.5605
21470653 BULB-REFLECTOR
BULB-REFLECTOR
010.4213.5604
21471050 HANDLE TAPR
HANDLE TAPR
010.4420.5605
21471056 QUICK CRETE 60LBS
QUICK CRETE 60LBS
010.4420.5605
21471243 STAPLES & TESTER VOLTAGE V'
STAPLES & TESTER VOLTAGE V'
010.4213.5273
92686609 LITE ENTRY FLOOR
LITE ENTRY FLOOR
010.4213.5604
Total :
257.40
514.80
514.80
514.80
2,550.83
7.28
7.49
21.43
17.07
58.94
27.87
140.08
Page: 9
vchlist Voucher List Page: 10
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114096 1/23/2004 004087 NIPOMO OPTOMETRY 58447 PRESCRIPTION SAFETY GLASS
PRESCRIPTION SAFETY GLASS
640.4712.5255 319 00
114097 1/23/2004 000489 PERRIN, DOUG
114098 1/23/2004 000513 PRYOR, BEAU
114099 1/23/2004 003363 RIPPY, NINA
114100 1/23/2004 003108 SBC/MCI
Total :
012004 VOLUNTEERS BANQUET - REIM
VOLUNTEERS BANQUET - REIM
010.4424.5252
012104 VOLUNTEER BANQUET - REIMB
VOLUNTEER BANQUET - REIMB
010.4424.5252
Total :
011604 2/1-2/16/04 IDENTIFY THEFT - PR
2/1-2/16/04 IDENTIFY THEFT - PR
010.4201.5501
Total :
012004 BALLET-JAZZ CLASSES - 12/03
BALLET-JAZZ CLASSES - 12/03
010.4424.5351
BALLET-JAZZ CLASSES -1/04
010.4424.5351
Total :
T2031407 PHONE - 2345
PHONE - 2345
010.4145.5403
T2039462 PAYROLL - 0379
PAYROLL - 0379
010.4145.5403
T2039463 0386 - FAX LONG DISTANCE
0386 - FAX LONG DISTANCE
010.4145.5403
319.00
94.81
4.27
99.08
682.10
682.10
39.20
214.20
253.40
45.77
16.83
34.80
Page: 10
vchlist Voucher List
Page: 11
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114100 1/23/2004 003108 SBC/MCI (Continued)
T2039466 ALARM - 1935
T2039467
114101 1/23/2004 003641 SOUTH COUNTY SANITARY
114102 1/23/2004 002921 STRACHAN DENHAM, DENISE
114103 1/23/2004 000629 TAYLOR'S TUNE-UP SHOP
114104 1/23/2004 000653 TRULOCK, DOTTIE
T2039474
ALARM - 1935
640.4710.5403
ALARM - 2041
ALARM - 2041
010.4145.5403
5400
5400
010.4145.5403
Total :
528269 DUMPSTERS - STROTHER PAR
DUMPSTERS - STROTHER PAR
010.4213.5303
529812 DUMPSTERS - FIRE DEPT �
DUMPSTERS - FIRE DEPT
010.4213.5303
530078 DUMPSTERS - RANCHO GRAND
DUMPSTERS - RANCHO GRAND
010.4213.5303
Total :
263
674
012004
PLAYGROUND FABRIC
PLAYGROUND FABRIC
350.5523.7001
Total :
RADIATOR - BLDG MAINT VAN
RADIATOR - BLDG MAINT VAN
010.4430.5601
Total :
DOG OBEDIENCE CLASSES - 1
DOG OBEDIENCE CLASSES - 1
010.4424.5351
28.90
14.31
1,953.48
2,094.09
94.52
184.08
94.52
373.12
250.00
250.00
657.88
657.88
1, 354.00
Page: 11
vchlist Voucher List Page: 12
01/22/2004 9:45:26AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114104 1/23/2004 000653 000653 TRULOCK, DOTTIE (Continued) Total : 1,354.00
114105 1/23/2004 003548 UNITED RENTALS,NORTHWEST,INC 35084976-001 LOG SPLITTER
lOG SPLITTER
220.4303.5552
114106 1/23/2004 002137 VERIZON WIRELESS
114107 1/23/2004 000697 WILLIAMS, JAMES
114108 1/23/2004 000712 YACONO, JACKIE
58 Vouchers for bank code :
58 Vouchers in this report
boa
1832823139
7020 - CELL PHONE
7020 - CELL PHONE
010.4101.5403
Total :
Total :
011604 2/2-2/6/04 ROBBERY TRNG - WIL
2/2-2/6/04 ROBBERY TRNG - WIL
010.4201.5501
Total :
011404
Total :
Bank total :
Total vouchers :
60.62
60.62
47.25
47.25
495.04
495.04
57.50
57.50
39,532.57
39,532.57
Page: 12
12/03 MEDICAL
12/03 MEDICAL
010.4099.5131
_ __ . __
ATTACH:4ENT 4
��w� �
Z�3 G� *Ki - �t n� � h �;
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
01/02104 - 01/15/04
01/23/04
FUND 010
FUND 220
FUND 284
FUND 612
FUND 640
343,607.89
16,985.90
927.27
6,519.62
17, 301.71
385,342.39
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
PERS Retirement
Social Securiry
PARS Retirement
State Disability Ins.
Deferred Compensation
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
172,165.02
18,622.23
4, 898.22
6,014.65
386.90
656.16
5,358.00
35,198.69
6,169.20
8,657.13
6, 585.45
40,432.10
20,567.15
305.87
1,431.43
700.00
31,636.49
4,018.35
900.25
742.00
935.10
18,200.00
500.00
162.00
100.00
385,342.39
ATTACHP'lE:1T 5
vchlist
01/29/2004 9:19:56AM
Voucher List
City of Arroyo Grande
Page: 1
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114122 1/23/2004 004097 NATIONAL ASSOCIATION, WELLS F 010604 DEBT SVC-FIRE STATION GO B
DEBT SVC-FIRE STATION GO B
470.4850.5802 65,874.67
Total : 65,874.67
114123 1/23/2004 004098 CITY OF SIMI VALLEY
114124 1/27/2004 004100 HOLGUIN, FAHAN & ASSOC. INC
114125 1 /28/2004 003116 GCCCA
012204 CHANNEL CO DIV. 1/23 (FERRA
CHANNEL CO DIV. 1/23 (R. TER
010.4201.5501
CHANNEL CO DIV. 1/23 (D. SPA
010.4301.5501
CHANNEL CO DIV. 1/23 (R. STR
010.4130.5501
CHANNEL CO DIV. 1/23 (K. WET
010.4002.5501
CHANNEL CO DIV. 1/23 (L.
010.4120.5501
CHANNEL CO DIV. 1/23 (FERRA
010.4001.5501
CHANNEL CO DIV. 1/23 (S. ADA
010.4101.5501 '
Total :
02-CORP0007989
012604
CONSULTANT SVC-CREEKSIDE
CONSULTANT SVC-CREEKSIDE
010.0000.2550
CONSULTANT SVC - CREEKSID
010.0000.4518
CONSULTANT SVC - CREEKSID
010.0000.2550
Total :
REG FEE - QTRLY MTG (WETMO
REG FEE - QTRLY MTG (WETMO
010.4002.5501
35.00
35.00
70.00
35.00
70.00
140.00
70.00
455.00
1,875.00
-281.25
281.25
1,875.00
25.00
Page: 1
vchlist Voucher List Page: 2
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114125 1/28/2004 003116 003116 GCCCA (Continued) Total: 25.00
114126 1/28/2004 001836 DEPT.OF HEALTH SVCS 012704 GRADE D3 RE-EXAM FEE - SCH
GRADE D3 RE-EXAM FEE - SCH
640.4712.5501 70 00
114127 1/28/2004 004108 DEL'S
114128 1/30/2004 001259 AGP VIDEO
114129 1/30/2004 001050 AMERICAN TEMPS
114130 1/30/2004 003817 AMERIPRIDE UNIFORM SVCS
Total :
012704 DINNER FOR 85 - FF AWARDS C
DINNER FOR 85 - FF AWARDS C
010.4211.5255
Total :
117 VIDEO PRODUCTIONlTAPE 12/
VIDEO PRODUCTION/TAPE 12/
010.4101.5330
Total :
37087
37095
37148
123103
WE 1/09 J. GARCIA
WE 1/09 J. GARCIA
010.4213.5102
WE 1/09 J. TALLEY
WE 1/09 J. TALLEY
220.4303.5303
WE 1/16 K. ELY
WE 1/16 K. ELY
010.4120.5303
70.00
1, 083.75
1,083.75
1,460.00
1,460.00
459.00
816.00
796.00
Total : 2,071.00
UNI FORMS/TOWELS/MATS
Page: 2
vchiist Voucher List Page: 3
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114130 1/30/2004 003817 AMERIPRIDE UNIFORM SVCS (Continued)
UNI FORMS/TOWELS/MATS
010.4305.5143
UNIFORMS/TOWELS/MATS
010.4213.5143
UNIFORMS/TOWELS/MATS
010.4213.5303
UNIFORMS/TOWELS/MATS
010.4301.5143
UNI FORMS/TOWELS/MATS
010.4213.5303
UNIFORMS/TOWELS/MATS
010.4420.5143
UNI FORMS/TOWELS/MATS
010.4213.5303
U N I FO RMS/TOW E LS/MATS
612.4610.5143
U N I FO RMS/TOW E LS/MATS
220.4303.5143
UNIFORMS/TOWELS/MATS
640.4712.5143
Total :
114131
114132
1918
PRE-EMPLOY PHYSICAL (FUHL
PRE-EMPLOY PHYSICAL (FUHL
010.4201.5315
Total :
HOLIDAY PLANTS FOR RSVP V
HOLIDAY PLANTS FOR RSVP V
010.4211.5504
HOLIDAY PLANTS FOR RSVP V
HOLIDAY PLANTS FOR RSVP V
010.4211.5504
48.55
20.88
110.35
7.35
37.98
115.91
56.72
52.94
95.38
108.52
654.58
132.00
132.00
59.47
59.47
Page: 3
1/30/2004 000040 ARROYO GRANDE COMM. HOSPITA 091303
1/30/2004 000042 ARROYO GRANDE FLOWER SHOP 1916
vchlist VouCher Llst Page: 4
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO #
114132 1/30/2004 000042 ARROYO GRANDE FLOWER SHOP (Continued)
1920
114133 1l30/2004 000043 ARROYO GRANDE GLASS 23019
114134 1/30/2004 000048 ASSOC.TRANSPORTATION ENGRS. 11
114135 1/30/2004 002180 AVAYA, I NC.
2717512479
114136 1/30/2004 001944 BASIC CHEMICAL SOLUTIONS,L.L.0 514001713
114137 1/30/2004 000070 BEACH FRONT AUTO SERVICE 1731
1835
Description/Account Amount
HOLIDAY PLANTS FOR RSVP V
HOLIDAY PLANTS FOR RSVP V
010.4211.5504
Totai :
PLEXI GLASS FOR DISPATCH W
PLEXI GLASS FOR DISPATCH W
010.4201.5604
Total :
CONSULTANT SVC PRO 02017
CONSULTANT SVC PRO 02017
010.0000.2550
CREEKSIDE CTR
010.0000.4518
MIXED USE EIR
010.0000.2550
Total :
MERLIN PHONES - MTHLY SVC
MERLIN PHONES - MTHLY SVC
010.4145.5403
Total :
SODIUM HYPOCHLORITE
SODIUM HYPOCHLORITE
640.4712.5274
Total :
P-20 BRAKE FLUID LEAK - CHEC
P-20 BRAKE FLUID LEAK - CHEC
010.4420.5601
PW-951 THERMOSTAT
PW-951 THERMOSTAT
010.4301.5601
61.61
180.55
55.77
55.77
1,462.52
-219.38
219.38
1,462.52
13.74
13.74
400.73
400.73
285.54
443.15
Page: 4
vchlist Voucher List Page: 5
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account
114137 1/30/2004 000070 000070 BEACH FRONT AUTO SERVICE (Continued) Total :
114138 1/30/2004 003074 BENDER & COMPANY, MATTHEW 8390030500 WEBSITE STORAGE
WEBSITE STORAGE
010.4002.5303
114139 1/30/2004 002119 BERNARD'S H.D. SPECIALTY CYCLE 011604
114140 1/30/2004 000078 BLUEPRINT EXPRESS
114141 1/30/2004 001917 BOB'S EXPRESS WASH
114142 1/30/2004 000084 BOXX EXPRESS
25574
Total :
023 REPLACE REAR TIRE - HOL
023 REPLACE REAR TIRE - HOL
010.4201.5601
Total :
COPIES -TRACT MAP 2306
COPIES -TRACT MAP 2306
010.4301.5255
Total :
123103 CAR WASH - DECEMBER '03
CAR WASH - DECEMBER '03
010.4201.5601
Total :
931 UPS SHIPPING CHARGES
UPS SHIPPING CHARGES
010.4211.5201
932 UPS SHIPPING CHARGES
UPS SHIPPING CHARGES
010.4211.5201
933 UPS SHIPPING CHARGES
UPS SHIPPING CHARGES
010.4201.5201
934 UPS SHIPPING CHARGES
UPS SHIPPING CHARGES
010.4201.5201
Amount
728.69
495.00
495.00
231.53
231.53
28.08
28.08
91.00
91.00
18.66
20.99
6.83
50.78
Page: 5
vchlist Voucher List Page: 6
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114142 1/30/2004 000084 BOXX EXPRESS (Continued)
935 UPS SHIPPING CHARGES
UPS SHIPPING CHARGES
010.4201.5201
936 UPS SHIPPING CHARGES
UPS SHIPPING CHARGES
010.4201.5201
937 UPS SHIPPING CHARGES
UPS SHIPPING CHARGES
010.4201.5201
93 8 UPS SHIPPING CHARGES
UPS SHIPPING CHARGES
220.4303.5501
939 UPS SHIPPING CHARGES
UPS SHIPPING CHARGES
220.4303.5501
114143 1/30/2004 000096 BURTON'S FIRE APPARATUS 14234
114144 1/30/2004 003766 CA.EMERGENCY PHYSICIAN`ARROI� 011204
114145 1/30/2004 000122 CA.ST.BOARD OF EQUALIZATION DGMT57-425096
114146 1/30/2004 000105 CALIFORNIA CONTRACTOR SPLY I JJ74118
11.88
6.53
32.92
26.62
20.08
Total : 195.29
PARTS FOR FIRE ENGINE
PARTS FOR FIRE ENGINE
010.4211.5601
Total :
PRE-EMPLOY PHYSICAL - L. FO
PRE-EMPLOY PHYSICAL - L. FO
010.4211.5315
Total :
DIESEL FUEL TAX 2QTR 03-04
DIESEL FUEL TAX 2QTR 03-04
010.0000.1202
Total :
DISPOSABLE WIPES, TIE DOWN
DISPOSABLE WIPES, TIE DOWN
010.4305.5255
161.33
161.33
150.00
150.00
434.00
434.00
297.69
Page: 6
vchlist
01/29/2004 9:19:56AM
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114146 1/30/2004 000105 000105 CALIFORNIA CONTRACTOR SPL (Continued) Total : 297.69
114147 1/30/2004 000603 CARQUEST AUTO PARTS-DISTRIB. 148-400921
Voucher List
City of Arroyo Grande
148-402652
148-402964
148-403492
148-404380
148-405496
148-406031
148-407316
148-408020
148-410261
114148 1/30/2004 000171 CLINICAL LAB.OF SAN BERNARDIN 735276
TAIL LAMP PW-51
TAIL LAMP PW-51
612.4610.5601
PW-140 THERMOSTAT
PW-140 THERMOSTAT
612.4610.5603
RETURNED CORE �
RETURNED CORE
010.4211.5601
SPIRAL WRAP
SPIRAL WRAP
010.4211.5601
WIPER BLADE REFILLS P-20
WIPER BLADE REFILLS P-20
010.4420.5601
STEERING WHEEL PARTS
STEERING WHEEL PARTS
220.4303.5601
3/8" DRIVE HEX BIT
3/8" DRIVE HEX BIT
220.4303.5601
P-901 BULBS
P-901 BULBS
010.4430.5601
GAS CAP
GAS CAP
010.4211.5601
HEADLAMP
HEADLAMP
010.4211.5601
Total :
WATER SAMPLES
Page: 7
4.94
23.29
-80.44
27.78
6.99
19.76
3.21
6.86
9.82
57.38
79.59
Page: 7
vchlist Voucher List Page 8
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114148 1/30/2004 000171 CLINICAL LAB.OF SAN BERNARDIN (Continued)
WATER SAMPLES
640.4710.5310
114149 1/30/2004 004106 COLEMAN, JULIE
114150 1/30/2004 000181 COMMUNICATION SOLUTIONS
114151 1/30/2004 000202 D.A.R.E.AMERICA
114152 1/30/2004 003227 DAY, SHANE
114153 1/30/2004 000210 DIESELRO INC.
012604
3249
MN-22220
MN-25734
012604
11682
Total :
PARK DEP - J. COLEMAN
PARK DEP - J. COLEMAN
010.0000.4354
Total :
RES #7 REPAIR TERMINAL UNIT
RES #7 REPAIR TERMINAL UNIT
640.4712.5609
Totai :
DARE CD CASE/BAGS/KEY RIN
DARE CD CASE/BAGS/KEY RIN
010.4201.5504
JR HIGH WORKBOOKS X100
JR HIGH WORKBOOKS X100
010.4201.5504
Total :
REIMB 4 MATH CLASS - ALLEN H
REIMB 4 MATH CLASS - ALLEN H
010.4201.5502
Total :
P-7 STROBE LITE 8 BATTERIES
P-7 STROBE LITE & BATTERIES
010.4420.5601
Total :
114154 1/30/2004 002673 DOCTOR'S MEDPLUS MEDICAL
y �
HEP B SHOT - FUHLRODT
HEP B SHOT - FUHLRODT
010.4201.5303
1,338.00
1,338.00
27.00
27.00
172.72
172.72
765.08
117.00
882.08
68.00
68.00
359.43
359.43
75.00
Page: 8
vchlist VouCher List Page: 9
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114154 1/30l2004 002673 002673 DOCTOR'S MEDPLUS MEDICAL (Continued) Total : 75.00
114155 1/30/2004 001389 DRIVER ALLIANT INS.SERVICES 780879 U-GROUND FUEL TANKS - 2003
U-GROUND FUEL TANKS - 2003
010.4145.5578 175.00
U-GROUND FUEL TANKS - 2003
640.4710.5578 290 00
114156 1/30/2004 004030 DUNNE INSPECTION SERV. INC., JI 132
114157 1/30/2004 000225 EARTH SYSTEMS PACIFIC
114158 1/30/2004 000904 EDEN SYSTEMS,INC.
114159 1/30/2004 003481 EOC
114160 1/30/2004 001226 FDSOA
211473
19046
1100-295-9-03
1100-360-9-03
4200-330-09-03
012604
Total :
FIRE STAT. EXPAN - SPEC INSPE
FIRE STAT. EXPAN - SPEC INSPf
350.5410.7401
Total :
FIRE STAT. EXPAN - MATERIAL 1
FIRE STAT. EXPAN - MATERIAL 1
350.5410.7401
Total :
EDEN A/R TRAINING - AIR EXP
EDEN A/R TRAINING - AIR EXP
010.4120.5597
Total :
CDBG GRANT # P03AG03
CDBG GRANT # P03AG03
250.4800.8043
CDBG GRANT # P03AG04
CDBG GRANT # P03AG04
250.4800.8044
CDBG GRANT #P03AG02
CDBG GRANT #P03AG02
250.4800.8042
Total :
MEMBERSHIP DUES'04 (STEF
465.00
759.00
759.00
1, 099.50
1,099.50
357.00
357.00
825.00
725.00
325.00
1,875.00
Page: 9
vchlist Voucher List Page: 10
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114160 1/30/2004 001226 FDSOA (Continued)
114161 1/30/2004 000247 FIBICH, TERENCE
011504
MEMBERSHIP DUES '04 (STEF
010.4211.5503
Total :
LODGING - LEAGUE OF CITIES
LODGING - LEAGUE OF CITIES
010.4211.5501
PARKING - LEAGUE OF CITIES
010.4211.5501
AIRFARE - LEAGUE OF CITIES
010.4211.5501
Total :
W/C COMMUNITY CTR 1/17/04
W/C COMMUNITY CTR 1/17/04
010.0000.2206
SUPERVISION 6.5HRS (cD $9
010.0000.4355
Total :
032 REPLACE TRUNK LOCK
032 REPLACE TRUNK LOCK
010.4201.5601
Total :
6 PLAQUES FOR COMMUNITY A1
6 PLAQUES FOR COMMUNITY Al
010.4424.5252
CLOCKS - REVP GIFTS
CLOCKS - REVP GIFTS
010.4211.5504
PERPETUAL PLATE/PLAQUES
010.4211.5255
Total :
75.00
75.00
87.73
15.00
214.20
316.93
250.00
-58.50
191.50
79.32
79.32
165.49
72.00
128.27
365.76
114162 1/30/2004 003544 FIVE CITIES/PISMO AAUW
114163 1/30/2004 000262 FRANK'S LOCK & KEY INC
114164 1/30/2004 000499 GRAND AWARDS, INC.
114165 1/30/2004 000943 HAGLUND, NANCY
012204
19797
10275
10297
011304
CA FIRE WKSHP - FUEL
Page: 10
_ _ _ ._
vchiist Voucher List Page: 11
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114165 1/30/2004 000943 HAGLUND, NANCY (Continued)
114166 1/30/2004 001747 HANCOCK COLLEGE, ALLAN
114167 1/30/2004 001817 HARVEST BAG
114168 1/30/2004 004107 IMSA
114169 1/30/2004 000330 INFORMATION TECH DEPT
CA FIRE WKSHP - FUEL
010.4211.5501
CA FIRE WKSHP-LUNCH
010.4211.5501
CA FIRE WKSHP-TOLL
010.4211.5501
CA FIRf WKSHP-FUEL
010.4211.5501
CA FIRE WKSHP-LUNCH
010.4211.5501
CA FIRE WKSHP-FUEL
010.4211.5501
Total ;
012704 REGISTRATION - R. CHILD
REGISTRATION - R. CHILD
010.4211.5501
REGISTRATION - N. EMMERLIN
010.4211.5501
Total :
92458
011304
3547
A8�J FRIDGE - BALANCE FROM G
A&J FRIDGE - BALANCE FROM G
250.4800.8027
Total :
LICENSE FEE FROM FCC
LICENSE FEE FROM FCC
010.4211.5255
Total
CITATION PROCESS FEES 10-1
CITATION PROCESS FEES 10-1
010.4201.5303
12.22
10.55
2.00
21.76
5.72
20.55
72.80
27.00
27.00
54.00
1,368.36
1,368.36
400.00
400.00
105.80
Page: 11
_ __
vchlist Voucher List Page: 12
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114169 1/30/2004 000330 INFORMATION TECH DEPT (Continued)
3569 DP ON LIN
- E TRANS 12/03
DP-ON LINE TRANS 12/03
010.4201.5606
3574 DAS SVCS - WKS 51 & 52
DAS SVCS - WKS 51 & 52
010.4140.5303
114170 1/30/2004 000345 J J'S FOOD COMPANY, INC.
114171 1/30/2004 000348 J.W.ENTERPRISES
141613 SUPPLIES FOR STATION
SUPPLIES FOR STATION
010.4211.5255
141719 SUPPLIES FOR STATION
SUPPLIES FOR STATION
010.4211.5255
146137
114172 1/30/2004 004105 JOHNBOY'S TOWING
114173 1/30/2004 004103 KEITH'S AUTOMOTIVE TRIM
TOILET RENTAL
TOILET RENTAL
220.4303.5552
194.44
4, 026.40
Total : 4,326.64
17.35
Total
8.14
25.49
91.73
91.73
1,000.00
1,000.00
225.08
225.08
Total :
2963 03-1693 VEHICLE STORAGE/INVE
03-1693 VEHICLE STORAGE/INV!
010.4201.5324
Total :
69359 962 - BACK REST COVERS, NE
962 - BACK REST COVERS, NE
010.4201.5601
Total :
114174 1/30/2004 003949 KERN'S PAPER CONNECTION 10525
PAPER/ENVELOPES
PAPER/ENVELOPES
010.4102.5255 454.31
Totai : 454.31
Page: 12
vchlist Voucher List Page: 13
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114175 1/30/2004 004104 KUNTZ, ROBIN 012204 PARK DEP - R. KUNTZ
PARK DEP - R. KUNTZ
010.0000.4354 27.00
Total : 27.00
114176 1/30/2004 002093 LACOUAGUE, MARK 012304 TACTICAL DISPATCH - 2/10-11
TACTICAL DISPATCH - 2/10-11
010.4201.5501 153.37
Total : 153.37
114177 1/30/2004 003537 LAVERY, CINDY
114178 1/30/2004 000393 LUCIA MAR UN.SCH.DIST
114179 1/30/2004 004102 MCLAUGHLIN, NATHANIEL
012604
40180
40181
40182
PARK DEP - C. LAVERY
PARK DEP - C. LAVERY
010.0000.4354
Total
CUSTODIAL CHRG - JUDKINS 1
CUSTODIAL CHRG - JUDKINS 1
010.4426.5553
CUSTODIAL CHRG - YOUTH B-
CUSTODIAL CHRG - YOUTH B-
010.4426.5553
TENNIS COURT USE 11/23/03
TENNIS COURT USE 11/23/03
010.4424.5251
Total :
012604 PARK DEP - N. MCLAUGHLIN
PARK DEP - N. MCLAUGHLIN
010.0000.4354
Total :
114180 1/30/2004 000419 MIDAS MUFFLER & BRAKE 5621
PW-42 SERVICE
PW-42 SERVICE
640.4712.5601
27.00
27.00
197.29
278.52
4.50
480.31
27.00
27.00
55.78
Page: 13
vChlist VOUCher List Page: 14
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114180 1/30/2004 000419 MIDAS MUFFLER 8� BRAKE (Continued)
5672 021 TRANSMISSIO
N FLUSH/BRA
021 TRANSMISSION FLUSH/BRA
010.4201.5601
Total :
114181 1/30/2004 000429 MINER'S ACE HARDWARE, INC.
01928824 ELBOW, FIG 8 AND COUPLE PV
ELBOW, FIG 8 AND COUPLE PV
010.4420.5605
01929828 PAINT STRIPPING, ADAPTOR
PAINT STRIPPING, ADAPTOR
010.4430.5605
21468204 IRON CRNR, FASTENERS
IRON CRNR, FASTENERS
010.4430.5602
21470125 FASTENERS
FASTENERS
010.4430.5605
21471603 CAUTION TAPE
CAUTION TAPE
010.4420.5605
21472042 SWIVEL AERATOR
SWIVEL AERATOR
010.4213.5604
21472566 DRAIN SNAKE
DRAIN SNAKE
010.4213.5604
21472628 FRUITWOOD SHELF
FRUITWOOD SHELF
010.4213.5604
21474702 PERM SHELF OAK
PERM SHELF OAK
010.4213.5604
476.67
532.45
11.53
23.01
9.03
0.92
17.65
8.57
7.50
52.93
5.35
Page: 14
vchlist Voucher List Page: 15
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114181 1/30/2004 000429 MINER'S ACE HARDWARE, INC. (Continued)
214754.74 BUBBLER IRRIG TAPE 8�
ADAPT
BUBBLER IRRIG, TAPE & ADAPT
010.4420.5605
21475774 PVC WELD & BUSHING
PVC WELD 8� BUSHING
010.4420.5605
21475801 PLASTIC WALL PLATE
PLASTIC WALL PLATE
010.4213.5604
21476971 TAPE MOUNTING
TAPE MOUNTING
010.4213.5604
21476988 HOUSEWARES & GIFTS
HOUSEWARES & GIFTS
010.4211.5255
21477210 DRAIN GRATE PVC - VENT
DRAIN GRATE PVC - VENT
010.4213.5604
21480726 PULL UTILITIES
PULL UTILITIES
010.4213.5604
21480773 GRID BUCKET, PAINT BRUCH 4 f
GRID BUCKET, PAINT BRUCH 4 f
010.4420.5605
21482275 KEYS
KEYS
010.4211.5255
21482966 BATTERY ALKLINE
BATTERY ALKLINE
640.4712.5255
21483272 BROOM PUSH
BROOM PUSH
640.4712.5273
11.77
13.00
1.92
5.34
2.45
4.27
7.49
7.49
3.22
11.23
27.86
Page: 15
vchlist Voucher List Page: 16
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114181 1/30/2004 000429 MINER'S ACE HARDWARE, INC. (Continued)
21484742 HOSE Y MIXER
HOSE Y MIXER
010.4211.5603
114182 1/30/2004 002307 MIRELES, GREG & PATRICIA
114183 1/30/2004 000439 MOSS, LEVY, 8� HARTZHEIM
114184 1/30/2004 000441 MULLAHEY FORD
114185 1/30/2004 001886 OFFICEMAX CREDIT PLAN
114186 1/30/2004 000471 ONE HOUR PHOTO PLUS
Total :
012604 REF.PARK DEPOSIT-MIRELES
REF.PARK DEPOSIT-MIRELES
010.0000.4354
Total :
5470 AUDIT SVC BAL THRU 12/31/03
AUDIT SVC BAL THRU 12/31/03
010.4120.5303
Total :
994534
F-316 PART
F-316 PART
010.4211.5601
8792J349 OFFICE SUPPLIES
OFFICE SUPPLIES
010.4211.5201
8850J350 OFFICE SUPPLIES
OFFICE SUPPLIES
010.4211.5201
4950
114187 1/30/2004 000472 ORCHARD SUPPLY HARDWARE INC 70379
FILM DEVELOPING
FILM DEVELOPING
220.4303.5255
Total :
Total :
Total :
TRAFFIC COUNTER SUPPLIES
TRAFFIC COUNTER SUPPLIES
010.4301.6001
6.42
238.95
27.00
27.00
1,000.00
1,000.00
37.91
37.91
114.36
163.24
277.60
17.56
17.56
144.56
Page: 16
__
vchlist Voucher List Page: 17
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114187 1/30/2004 000472 ORCHARD SUPPLY HARDWARE INC (Continued)
70673 4 CANDELABRA PIN SOCKETS
4 CANDELABRA PIN SOCKETS -
010.4420.5605
70678 HAMMON 8 RAKE
HAMMON 8 RAKE
640.4712.5273
Total
114188 1/30/2004 000492 PETTY CASH
114189 1/30/2004 000498 PITNEY BOWES
012104-FIRE CANDLES FOR FF AWARDS CE
CANDLES FOR FF AWARDS CE
010.4211.5255
RIBBON FOR FF AWARDS CERE
010.4211.5255
CANDLES FOR FF AWARDS CE
010.4211.5255
CUPS FOR FF AWARDS CEREM(
010.4211.5255
LITHIUM BATTERIES - DIGITAL C
010.4211.5255
BEVERAGES-FF AWARDS CERE
010.4211.5255
CAKE - FF AWARDS CEREMON
010.4211.5255
GIFT BAGS - FF AWARDS CERE�
010.4211.5255
Total :
7147128-JA04
114190 1/30/2004 000503 POOR RICHARD'S PRESS, INC
50392
POSTAGE MTR 10/31/03-1/31/04
POSTAGE MTR 10/31/03-1/31/04
010.4201.5602
Total :
BUSINESS CARDS - COUNCIL M
BUSINESS CARDS - COUNCIL M
010.4102.5255
10.68
16.06
171.30
6.44
3.47
6.44
6.44
9.96
42.78
29.98
4.29
109.80
165.00
165.00
131.43
Page: 17
vchlist Voucher List
01/29/2004 9:19:56AM � City of Arroyo Grande Page: 18
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account
Amount
114190 1/30/2004 000503 000503 POOR RICHARD'S PRESS, INC. (Continued) Total : 131_d3
114191
114192
1/30/2004 000686 PRYOR, SHAWN
1/30/2004 002792 PULITZER C.C.NEWSPAPER
012304
TACTICAL DISPATCH 2/10-11/04
TACTICAL DISPATCH 2/10-11/04
010.4201.5501
Total :
159241 NOT. PUBLIC HEARING - CDBG '
NOT. PUBLIC HEARING - CDBG'
010.4002.5301
159242 NOTICE PUB HEAR DCA 02-001 (
NOTICE PUB HEAR DCA 02-001 (
010.4002.5301
159243 NOTICE PUB HEAR-RESERVOIR
NOTICE PUB HEAR-RESERVOIR
010.4002.5301
159360 SUM ORDINANCE DCA02-002 F
SUM ORDINANCE DCA02-002 F
010.4002.5301
159361 SUM ORDINANCE DCA03-005 A
SUM ORDINANCE DCA03-005 A
010.4002.5301
159401 PH NOTICE VSR 03-008
PH NOTICE VSR 03-008
010.4130.5301
159402 CUP 98-572 & 573 �
CUP 98-572 & 573
010.4130.5301
159403 CUP 03-002
CUP 03-002
010.4130.5301
159404 CUP 03-004
CUP 03-004
010.4130.5301
Total :
153.37
153.37
47.25
59.85
50.40
37.80
56.70
50.40
50.40
50.40
47.25
450.45
Page: 18
vchlist Voucher List Page: 19
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor invoice PO # Description/Account Amount
114193 1/30/2004 000986 QUADRANT SYSTEMS,INC 40102-3 ANNUAL SOFTWARE SUPPORT
ANNUAL SOFTWARE SUPPORT
010.4120.5303 425.00
ANNUAL SOFTWARE SUPPORT
010.4421.5201 280.00
ANNUAL SOFTWARE SUPPORT
010.4201.5201 145 00
114194 1/30/2004 000523 R& T EMBROIDERY,INC
114195 1/30/2004 002751 RANGE MASTER
114196 1/30/2004 003089 RINCON CONSULTANTS,INC.
114197 1/30/2004 000810 RRM DESIGN GROUP
24036
103784
Total :
CAPS W/PATCHES SEWED ON
CAPS W/PATCHES SEWED ON
010.4201.5255
Total :
SILVER SNAKE CAPE STRAPS X
SILVER SNAKE CAPE STRAPS X
010.4201.5255
Total :
5335 CONSULTANT SVC TM01-001 S
CONSULTANT SVC TM01-001 S
010.0000.2475
INVOICE DATED 8/22/03
010.0000.4518
INVOICE DATED 8/22/03
010.0000.2475
5950 CONSULT SVCS TM01-001 SUS.
CONSULT SVCS TM01-001 SUS.
010.0000.2475
INVOICE DATED 9/23/03
010.0000.4518
INVOICE DATED 9/23/03
010.0000.2475
Total :
12031002508
FIRE STAT. EXP - PROFESS SRV
850.00
158.82
158.82
19.27
19.27
10,843.48
-1,626.52
1,626.52
5,906.27
-885.94
885.94
16,749.75
Page: 19
vchlist Vou�her List Page: 20
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114197 1/30/2004 000810 RRM DESIGN GROUP (Continued)
FIRE STAT. EXP - PROFESS SRV
350.5410.7501
Total :
114198 1/30/2004 000538 S& L SAFETY PRODUCTS
114199 1/30/2004 000545 SAN LUIS OBISPO, CITY OF
423246 SHOP TOWELS
SHOP TOWELS
220.4303.5255
SHOP TOWELS
612.4610.5255
SHOP TOWELS
640.4712.5255
Total :
F0100000026
WORKERS COMP 3RD QTR 03
4,555.77
4,555.77
75.02
75.02
75.02
225.06
Page: 20
vchlist Voucher List Page: 21
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # DescriptioNAccount Amount
114199 1/30/2004 000545 SAN LUIS OBISPO, CITY OF (Continued)
WORKERS COMP 3RD QTR 03
010.4001.5141
WORKERS COMP 3RD QTR 03
010.4101.5141
WORKERS COMP 3RD QTR 03
010.4102.5141
WORKERS COMP 3RD QTR 03
010.4120.5141
WORKERS COMP 3RD QTR 03
010.4002.5141
WORKERS COMP 3RD QTR 03
010.4130.5141
WORKERS COMP 3RD QTR 03
010.4201.5141
WORKERS COMP 3RD QTR 03
010.4211.5141
WORKERS COMP 3RD QTR 03
010.4212.5141
WORKERS COMP 3RD QTR 03
010.4301.5141
WORKERS COMP 3RD QTR 03
010.4213.5141
WORKERS COMP 3RD QTR 03
010.4305.5141
WORKERS COMP 3RD QTR 03
010.4420.5141
WORKERS COMP 3RD QTR 03
010.4421.5141
WORKERS COMP 3RD QTR 03
010.4422.5141
WORKERS COMP 3RD QTR 03
010.4423.5141
WORKERS COMP 3RD QTR 03
010.4425.5141
44.61
602.29
178.46
591.14
156.15
803.05
50,514.19
17,131.78
1, 550.34
1,695.33
568.83
2, 398.00
9,357.79
200.76
747.28
390.37
2,821.84
Page: 21
vchlist Voucher List Pa9e: 22
01/29/2004 9:19:56AM City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account Amount
114199 1/30/2004 000545 SAN LUIS OBISPO, CITY OF (Continued)
WORKERS COMP 3RD QTR 03
010.4430.5141
WORKERS COMP 3RD QTR 03
220.4303.5141
WORKERS COMP 3RD QTR 03
284.4103.5141
WORKERS COMP 3RD QTR 03
612.4610.5141
WORKERS COMP 3RD QTR 03
640.4710.5141
WORKERS COMP 3RD QTR 03
640.4711.5141
WORKERS COMP 3RD QTR 03
640.4712.5141
Total :
114200 1/30/2004 000479 SBC
1 /07-0183
1 /07-3953
1 /07-3956
1 /07-3959
1 /07-3960
1 /07-7480
0983
0183
010.4145.5403
3953
3953
010.4211.5403
3956
3956
220.4303.5303
3959
3959
640.4710.5403
3960
3960
010.4211.5403
12/08-1/07 7480
12/08-1/07 7480
010.4201.5403
2, 509.54
9,012.03
33.46
3, 022.60
1,494.57
1, 081.89
4,628.70
111,535.00
186.16
31.88
31.88
31.88
31.88
64.74
Page: 22
vchfist Voucher List
01/29/2004 9:19:56AM Page: 23
City of Arroyo Grande
Bank code : boa
Voucher Date Vendor Invoice PO # Description/Account
Amount
114200 1/30/2004 000479 SBC (Continued)
1 /08-9816 9816
1 /08-9867
114201 1/30/2004 003108 SBC/MCI
114202 1/30/2004 000587 SEBASTIAN OIL DISTRIB.
114203 1/30/2004 001189 SLO CNTY FIRE DEPARTMENT
114204 1/30/2004 000731 SLO COUNTY SHERIFF
T2031405
T2039468
Tz039472
T2039485
CFN70544
9816
010.4145.5403
12/9-1/08 9867
12/9-1/08 9867
010.4201.5403
12/1-1/07 2174
12/1-1/07 2174
010.4201.5403
12/1-1/10 2198
12/1-1/10 2198
010.4145.5403
12/1-1/10 5100
12/1-1/10 5100
010.4145.5403
12/1-1/10 6944
12/1-1/10 6944
010.4201.5403
GASOLINE 1/01-1/15/04
GASOLINE 1/01-1/15/04
010.4201.5608
51.82
53.74
Total : 483.98
29.84
58.55
658.53
Total :
115.60
862.52
109.88
109.88
25.00
25.00
50.00
Total :
012704 MATERIALS CSTI CERT-R. CHI
MATERIALS CSTI CERT-R. CHI
010.4211.5501
MATERIALS CSTI CERT-N EMME
010.4211.5501
011604
Total :
BOOKING FEES 10/03-12/03
Page: 23
8.b.
� � MEMORANDUM
� �Y ,o. ,•„ �,
c ���FORN� P
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE
C
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: FEBRUARY 10, 2004
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of January 31, 2004, as required by Government Code Section 53646 (b).
�
CITY OF ARROYO GIZANDE
MONTHLY Il�TVESTMENT REPORT
�fQ o� �la�rcua�uy 31. 2AA�
February 10, 2004
This report presents the City's investments as of January 31, 2004. It includes all
investrnents managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of January 31, 2003, the investment portfolio was
in compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of January 31, 2003 compared with the prior
month and the prior year.
PRIOR
Date:
Amount:
Interest Rate:
january 2004
$11,800,000
1.55%
December 2003
11,800,000
1.57%
January 2003
14,0�,000
2.11 %
O � PRRO V� c
�
� INCORPORATED �Z MEMORANDUM
� v
�
* JULY 10, 1911 *
c4 ��FORN� P
8.c.
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES
SUBJECT: CONSIDERATION OF ACCEPTANCE OF AUDITED ANNUAL FINANCIAL
REPORTS
DATE: FEBRUARY 10, 2004
RECOMMENDATION:
It is recommended that the City Council/Redevelopment Agency Board of Directors receive
and file the respective Audited Annual Financial Reports for the Fiscal Year Ended June
30, 2003.
FUNDING:
There is no fiscal impact from this action.
DISCUSSION:
The �rm of Moss, Levy & Hartzheim, CPA's was hired to audit the City of Arroyo
Grande's/Redevelopment Agency's financial records for the fiscal year ended June 30,
2003. Audit services are retained for two reasons: first, to have an independent review of
internal control and secondly to ensure that the resulting financial reports fairly represent
the financial position of the City/Redevelopment Agency.
The auditors conducted testing of the internal control in June 2003. The procedures for
receiving and disbursing cash, the accounting methodology used to record transactions,
the separation of duties to avert collusion, and asset security was reviewed. As a result of
this extensive testing, seven internal control issues/events were brought to the attention of
staff. These seven findings and the City's responses are detailed in the attached
Management Letter. While the items identified are minor issues, staff takes the auditor
recommendations seriously as evidence by the immediate implementation of most of the
recommendations.
In November of 2003, an audit was conducted on the 2002-03 financial transactions.
Documentation in support of the assets, liabilities, and fund balance of all the funds in the
City was examined and verified. This process assures an impartial review and
substantiation of the City's/Redevelopment Agency's fund balances. The result of this
review is the attached financial reports.
CITY COUNCIL
ACCEPTANCE OF AUDITED ANNUAL FINANCIAL REPORTS
FEBRUARY 10, 2004
PAGE 2
The Fiscal Year 2002-03 financial reports are substantially different from previous years
due to the implementation of Government Accounting Standards Board Pronouncement 34
(GASB 34). GASB 34 expanded and changed the information presented in the basic
financial statements. The basic financial statement now includes a transmittal letter from
City management assuming responsibility for the information presented (page 1);
Management's Discussion and Analysis (page 6) detailing the City's financial performance
as a whole; a Statement of Activity (page 18) that combines governmental funds (General
Fund, special revenues funds, and debt service funds) with proprietary funds (water
funds); and the inclusion of infrastructure assets ($53.8 million in governmental funds and
$7.4 million in water funds) in the Statement of Activities (page 18). The intent of GASB 34
Provisions are to ensure that all primary users of general-purpose external reports are
provided with the basic information needed to assess an entity's finances.
As shown in the table below, the audit of the General Fund reports revenues of
approximately $322,950 less than budgeted, expenditures of approximately $422,650 less
than budgeted, and the unused CIP projects of approximately $391,650 resulted in an
increase to the budgeted fund balance of the General Fund of approximately $491,350.
The revenue decrease was primarily the result of decreases in building permits
($122,300), a reduction in PERS surplus ($49,000), reductions in tax revenue ($90,450).
Expenditure containment by City departments accnunted for approximately $422,650,
while the delay of CIP projects funded by the General Fund reduced the capital transfers
by $391,650. The fund balance for the General Fund is $2,998,675 as of June 30, 2003.
However, please note in the Mid-Year Budget Status Report that a portion of unexpended
funds are carried over to FY 2003-04, which will reduce the projected year-end balance.
Activity Budget Actual Difference
6/30/02 Fund Balance 2,498,600 2,498,600
Revenues
Expenses
CIP Transfers
6/30/03 Fund Balance
11,001,050
10,576,650
10,678,100
10,154,000
(322,950)
(422,650)
415,650 24,000 (391,650)
2,507,350 2,998,700 491,350
Auditors may issue three different types of opinions at the conclusion of an audit, an
Unqualified, Qualified, or Adverse Opinion. An Unqualified Opinion assures the audit
reader that the information presented fairly represents the financial position of the City. A
Qualified Opinion states that the information is fairly presented except for a particular
issue. An Adverse Opinion indicates that the agency has major accounting and/or internal
control issues. The City should be proud to report that for the Fiscal Year ended June 30,
2003, the City of Arroyo Grande and the Redevelopment Agency received Unqualified
Opinions.
CITY COUNCIL
ACCEPTANCE OF AUDITED ANNUAL FINANCIAL REPORTS
FEBRUARY 10, 2004
PAGE 3
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendations and accept the audited financial reports;
- Do not approve staff recommendations and return reports to auditor;
- Modify staff recommendations and approve;
- Provide direction to staff.
Attachments:
- City of Arroyo Grande Basic Financial Statement
- Redevelopment Agency Basic Financial Statement
- Management Letter
.
I
�
MOSS, LEVY & HARTZHEIM
CERTIFIED PUBLIC ACCOUIX�I��
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04 J�t� 22 Pti 2� 25
PARTNERS:
ROBERT M. MOSS. C.P.A.'
RONALD A. LEW, C.P.A.'
CRAIG A. HARTZHEIM, C.P.A.•
'DENOIES PROFESSIONAL CORPORATION
November 18, 2003
�Mayor and Members of the
c�ri co���i
City of Arroyo Grande
P.O. Box 350
Arroyo Grande, CA 93420
802 EAST MAIN
SANTA MARIA CA 93454
PHONE: (805) 9252579
FAX: (805) 9252147
L : � N( e.f
1` '��r�
���
G� A�►�
Re: Audit findings resulting from the annual audit of the City of Arroyo Grande for the fiscal year ended June 30, 2003.
Dear Honorable Mayor and Members of the City Council,
Having completed the annual audit of the Cit��'s records for the fiscal yeaz ended June 30, 2003, I would like to take this
opportunity to bring to your attention a number of observarions, recommendarions and suggesrions I feel aze appropriate
at this time. Some are of a long-term nature and may not be immediately feasible.
1. FINDING:
At the end of the 2001-02 fiscal year, a Police Deparhnent employee requested a check be issued for an out of
state conference registration to be held in September 2002. The conference registration included the fust night
of a five day hotel stay. Upon retum from the conference, the employee requested reimbursement,for five
nights at the hotel, thereby receiving reunbursement for six days of a five day stay.
RECOMMENDATION:
Greater attenrion should be given to travel expenses incurred, particularly those that span two fiscal years, and
are paid by a combination of check and credit cazd.
�MANAGEMENT'S RESPONSE:
This error occurred primarily because the payment and attendance at the conference spanned two fiscal years.
Most records are retained by fiscal yeaz, however, since this incident came to the City's attendon, the Police
Department established procedures to retain copies of travel expense by conference in addition to travel by
fiscal yeaz. The employee has also recently reimbursed the City for this double paymen� At the request of the
Arroyo Grande Police Chief, ttus particulaz conference changed the registrarion requirement from June to July
to avoid the dual fiscal year problem
OFFICES: BEVERLY HILLS • SANTA MARIA • SACRAMENTO
I.ACMGLD e�AFDIf'CN INCTRI RF fY f D A'c . f'AIJFORNIA SOCIEN (�F f'.P A's • CALIFORNIA SOCIEN OF MUNICIPAL FINANCE OFFICERS • CALIFORNIA ASSOCIATION OF SCF100L BU5NE5S O��CVUS
2. FINDING:
Orchard Hardware, Brisco's Hardware, and Miner's Hardware aze provided with a list of employees authorized
to purchase miscellaneous items under specific stated limits. We found two cases where purchases exceeded the
$3001imit for full time employees and one case when the $1001imit for a part time employees was exceeded.
RECOMMENDATION:
We recommend that only supervisors be allowed to purchase supplies at these three stores.
MANAGEMENT'S RESPONSE:
Department supervisors stated that operations could be seriously hampered if supervisors were required to
always be available to run to the hardware store to purchase miscellaneous supplies, such as a box of nails.
However, greater conhol must be implemented over the extensive list of employees. Therefore, the list of
authorized purchasers has been pared down. With your approval, the attached revised authorization list will be
forwarded to the respective stores.
3. FINDING:
The Recreation Department sells punch cards for participants in the Children in Motion program to facilitate
multi day participation in the program These cazds are punched for each day of a child's participation.
Auditors found that staff had issued additional punch cards, on the promise of payment at a later date, when
parents were unable to pay. The auditors were also unable to reconcile the number of puach cards sold to the
receipts collected.
RECOMMENDATION:
We recommend that punch cazds be issued upon receipt of payment only, and a system be established to
reconcile the number of punch cards sold to receipts collected to prevent a misappropriation of funds to go
undetected. '
MANAGEMENT'S RESPONSE:
Cluldren in Motion staff state that different punch cazds are issued for different amounts of pre-paid childcaze.
Occasionally the amount of childcaze provided exceeds the amount of remaining hours on the pre-purchased
punch cazd. In these cases, a"Track-It" card is issued, showing the amouat of hours owed. The Track It card is
not allowed to exceed 10 hours. Should the card reach that point and payment not be received, the parent is
asked to remove the child from the program until payment can be made. Though in theory it is agreed that the
City should not extend services without payment, in a City that prides itself on custoa�r service, the hardhearted
�pproach to remove the child from the program when any money is due the City, seems like overkill. However,
Children in Motion staff have agreed to establish an "amount due" level that cannot be exceeded.
In addition, the Children in Motion has developed a system to enable the reconciliation of punch cazds to
receipts collected. The Eden computer system issues a receipt number for every revenue �ansaction. Children
in Modon staffwill now write the coaesponding receipt number on the punch cazd. Since the receipt numbers
aze consecutive, staff can trace the receipt number from the card back to the date payment was made.
4. FINDING:
Travel expenses for the Mayor were not approved by the City Manager.
RECOMMENDATION:
Travel expenses should be approved by the City Manager.
MANAGEMENT'S RESPONSE:
Because the City Manager was out of town when the travel request was submitted, staffprocessed the form to
avoid delays in the travel arrangements. It is staf�'s belief that this was an isolated incideat that is unlikely to
occur in the future.
5. FINDING:
The computer server door is kept locked, but multiple keys have been issued to employees. Though the
computer server is safe from public access, unauthorized City employees do have access.
RECOMMENDATION:
.
The server room should only be accessble to appropriate personnel to prevent misuse and/or theft of
equipment
MANAGEMENT'S RESPONSE:
This recommendation has been implemented.
6. FINDING:
Computer passwords are not changed at regular intervals.
RECOMMENDATION:
All passwords should be chauged at regulaz intervals for additional security, and to allow passwords to lapse in
the event the TT department was not notified of an e�loyee's depariure from the City.
MANAGEMENT'S RESPONSE: .
Staff agrees with the recommendation. The Computer Technician has iaiplemented a program to change
passwords every six months. The program will automatically notify employees when their passwords are about
to expire, provide prompts to change the password, and delete expired passwords from the computer system
7. FINDING:
Independent contractors (instructors) register and collect money from students in the Special Program division.
�tECOMMENDATION:
All receipts and registrations should be collected at the Parks and Recrearion Office to prevent a
misappropriation of funds to go undetected.
MANAGEMENT'S RESPONSE:
Participants enroll in the Recreation Special Interest ProgramS by appearing at the class, paying the appropriate
fee to the instructor (an independent contractor not employed by the City), and participating in the class.
Because the number ofparticipants determines the instructor's pay and because payments are often collected in
cash (though the instructors do encourage payment by check), there is an opporiunity for misappropriation of
City funds.
The auditor has recoaunended that either potential participants enroll and pay for special interest classes at the
Recreation Office or a City employee be present to collect the enrollment fees at the classes.
Both solutions present significant problems. In the spirit of high customer service, the Recreation Department
endeavors to make enrollment and participation in the programs as easy as possible. Many participants' work
from 8:00 A.M. to 5:00 P.M. which ue the general hours the Recreation office is open. These participants find
it convenient to do "one stop shopping" and changing the procedures could impact the nuaiber of participants.
The City is tightening its economic belt in response to the sluggish economy and the California State budget
crisis. Requiring that a City employee be available for the registration and payment of classes will use City
resources needed in other azeas of the City.
The recommendations and suggestions hercin noted aze of a general nature only and aze not to be taken as criticism of
current management. Should you wish to have a more detailed explanation or assistance in executing them, I would be
happy to be of assistance in any way. ,
MOSS, LEVY & HARTZHEIM
on A.Levy .P.A.
�
/ PRROYO
° ��
� INCORPORATED �Z
V T
* JUIY 10. 1911 *
c4 ��FORN� P
TO:
FROM:
CITY COUNCIL
MEMORANDUM
LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES
8.d.
��
SUBJECT: CONSIDERATION OF PRE-TAX PAYROLL DEDUCTION PLAN FOR
SERVICE CREDIT PURCHASES IN THE CALIFORNIA PUBLIC
EMPLOYEES' RETIREMENT SYSTEM
DATE: FEBRUARY 10, 2004
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution to allow employees
purchasing service credit with the Califomia Public Employees' Retirement System
(CaIPERS) to make such purchases on a pre-tax basis.
FUNDING:
There is no fiscal impact with the adoption of the attached Resolution.
DISCUSSION:
The City contracts with the Califomia Public Employees' Retirement System (CaIPERS) to
provide retirement benefits to employees. The retiree benefits are based on the number of
years of service, the employee eamings, and the benefit provisions of the contract.
Under the provisions of CaIPERS, employees can purchase additional years of service
under specfic circumstances, i.e. time served in the military, employment time with other
agencies, and time allowed under recently adopted Assembly Bill 719. Adding additional
service time to Arroyo Grande employment can substantially increase retirement benefits
for the employee. The cost of a service credit purchase is calculated by CaIPERS and is
paid entirely by the employee.
Currently, service credit purchases are made on a post-tax basis, meaning Federal and
State taxes are calculated on the employee's gross eamings, then service credit payments
are deducted. Intemal Revenue Code section 414(h)(2) allows the deferral of income
taxes on service credit purchases by pre-taxing the payments. Under this method, the
gross eamings are reduced by service credit payments, then Federal and State taxes
calculated. Under the pre-tax procedure the employees' Federal and State taxes are
reduced, the take-home pay increased and the tax liability deferred until the retirement
benefits are paid.
Providing pre-tax service credit payments is a benefit the City can offer its employees
without incurring costs. Should the attached Resolution be adopted, the City is obligated
CITY COUNCIL
PRE-TAX PAYROLL DEDUCTION PLAN
FEBRUARY 10, 2004
PAGE 2
to continue to provide the post-tax plan to employees purchasing additional service credit.
The choice of pre-taxing or post-taxing payments is the employee's decision. However,
once the employee has stipulated the tax methodology for service credit purchases, that
taxing structure is irrevocable.
It is important for the City to provide its employees with meaningful benefits that are
competitive with other agencies, and the private sector. Adopting the attached Resolution
to allow pre-tax senrice credit payments under the Intemal Revenue Code provides a
meaningful benefit to employees at no cost to the City.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendations by adopting the Resolution providing pre-tax
payroll deductions of service credit purchases;
- Do not approve staff recommendations and continue post-tax payroll
deductions of service credit purchases;
- Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ELECTING TO ADOPT THE PRE-
TAX PAYROLL DEDUCTION PLAN FOR SERVICE
CREDIT PURCHASES
WHEREAS, the Board of Administration of the California Public Employees' Retirement
System (CaIPERS) at the April 1996 meeting approved a pre-tax payroll deduction plan
for service credit purchases under Internal Revenue Code (IRC) section 414(h)(2); and
WHEREAS, the City Council of the City of Arroyo Grande has the authority to
implement the provisions of IRC section 414(h)(2) and has determined that even though
implementation is not required by law, the tax benefit offered by this section should be
provided to those employees who are members of GaIPERS; and
WHEREAS, the City of Arroyo Grande elects to participate in the pre-tax payroll
deduction plan for all employees in the following CaIPERS coverage groups:
All Miscellaneous Coverage Groups
All Safety Coverage Groups
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande:
1. That the City of Arroyo Grande will implement the provisions of IRC section
414(h)(2) by making employee contributions for service credit purchases
pursuant to the California State Government Code on behalf of its employees
who are members of CaIPERS and who have made a binding irrevocable
election to participate in the pre=tax payroll deduction plan. "Employee
contributions" shall mean those contributions reported to CaIPERS which are
deducted from the salary of employees and are credited to individual employee
accounts for service credit purchases, thereby resulting in tax deferral of
employee contributions.
2. That the contributions made by the City to CaIPERS, although designated as
employee contributions, are being paid by the City in lieu of contributions by the
employees who are members of CaIPERS.
3. That the employees shall not have the options of choosing to receive the
contributed amounts directly instead of having them paid by the City.
4. That the City shall pay to CaIPERS the contributions designated as employee
contributions from the same source of funds as used in paying salary, thereby
resulting in tax deferral of employee contributions.
5. That the effective date for commencement of the pre-tax payroll deduction plan
cannot be any earlier than July 1, 1996, or the date the completed resolution is
received and approved in CaIPERS, whichever is later.
RESOLUTION NO.
PAGE 2
6. That the governing body of the City shall participate in and adhere to
requirements and restrictions of the pre-tax payroll deductions plan by reporting
pre-tax payroll deductions when authorized by CaIPERS for those employees of
the above stated Coverage Groups who have elected to participate in this plan.
On motion by Council Member
the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
, seconded by Council Member , and on
the foregoing Resolution was passed and adopted this day of _ , 2004.
. _ ..� � . � _ �_.�____-.�-,_.W._.
RESOLUTION NO.
PAGE 3
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
8.e.
� �
� '"" '� MEMORANDUM
c4 ��FORN� P
TO: CITY COUNCIL
FROM: TIMOTHY J. CARMEL�C�
CITY ATTORNEY
SUBJECT: CONSIDERATION OF APPROVAL OF PURCHASE AND SALE
AGREEMENT FOR PROPERTY LOCATED AT 206 NORTH
HALCYON ROAD, ARROYO GRANDE
DATE: FEBRUARY 10, 2004
RECOMMENDATION:
It is recommended the City Council approve and authorize the Mayor to execute the
Purchase and Sale Agreement for property located at 206 North Halcyon Road, Arroyo
Grande and appropriate $134,000 for the costs associated with escrow and purchase of
the property.
FUNDING:
The negotiated cost of the property is $128,600. Escrow expenses are estimated not to
exce�d $5,400. Costs are proposed to be financed from the General Fund fund balance.
The projected fund balance will remain above the City's goal of 20% of General Fund
budgeted expenditures.
DISCUSSION:
On site parking at the Arroyo Grande Police Station is severely limited. The most logical
and expedient place for additional parking is the property located adjacent to the Police
Station at 200 North Halcyon Road, Arroyo Grande, owned by the International Union of
Operating Engineers, Local Union Number 12, AFL-C10 ("IUOE"). The IUOE property is
ideal for immediate additional Police Department parking and could also maintain a number
of other uses based on the City's long term needs. City staff and the IUOE have negotiated
the attached Purchase and Sale Agreement. The consideration of $128,600 reflects the
property's approximate fair market value. Staff recommends the Council approve the
Purchase and Sale Agreement and authorize the Mayor to sign the Agreement.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve the Purchase and Sale Agreement;
- Do not approve the Purchase and Sale Agreement;
- Provide direction to staff.
Attachment: Purchase and Sale Agreement
PURCHASE AND SALE AGREEMENT
This Purchase and Sale Agreement ("Agreement") is entered into as ofFebruary , 2004,
between the CITY OF ARROYO GRANDE, a municipal corporation formed under the laws of the
State of California ("Purchaser") and the INTERNATIONAL IJNION OF OPERATING
ENGINEERS, Local Union Number 12, AFL-CIO, a non-profit association ("Seller").
RECITALS
A. Seller is the owner of that certain real property ("the Property") located at 206 N. Halcyon
Road, Arroyo Grande, California, more particularly described as Lots 3 and 4 in Block 10 of the
Western Addition to the Town of Arroyo Grande, as per map recorded Apri110,1894, in the office
of the county recorder of said county.
B. Purchaser desires to purchase the Property, and Seller desires to sell the Property on the
terms and conditions in this Agreement.
For good and valuable consideration, the receipt and adequacy of which are acknowledged,
the parties agree as follows:
SECTION 1. PURCHASE AND SALE.
Subject to the terms and conditions in this Agreement, Seller agrees to sell and Purchaser
agrees to purchase the Property.
SECTION 2. PURCHASE PRICE.
The purchase price for the Property shall be the sum of One Hundred Twenty Eight Thousand
Six Hundred Dollars ($128,600) ("Purchase Price"), payable by Purchaser to Seller as follows:
(a) The sum of Five Thousand Dollars ($5,000) ("Deposit") on execution of this Agreement
by Purchaser, evidenced by a personal check payable to First American Title Company (ATitle
Company") and delivered to Title Company concurrently with a copy of this Agreement.
(b) The balance of One Hundred Twenty Three Thousand Six Hundred Dollars ($123,600) in
cash on or before Close of Escrow as provided in this Agreement.
�
_...._._. ._..�. ...w._.�....�_..�.�.. _.�� �.,,,.,__,,,
SECTION 3. ESCROW.
An escrow shall be opened to consummate the sale of the Proper�y pursuant to this
Agreement at the office of Title Company at 899 Pacific Street, San Luis Obispo, California, within
five (5) days from the effective date of this Agreement. The parties shall deliver signed instructions
to escrow within ten (10) days of the effective date of this Agreement. The instructions shall not
modify or amend this Agreement; provided, �owever, that the parties shall execute any additional
instructions requested by escrow in a manner consistent with the Agreemen� All amounts deposited
by Purchaser with Tifle Company aze to be held in escrow in an interest-bearing account with interest
�redited to Purchaser. Unless the parties otherwise mutually agree in writing to an extension, the
escrow shall close (°Close of Escrow"), the Property shall be transferred, and the Purchase Price paid
within one hundred eighty (180) days of the date first above written.
SECTION 4. CONDITIONS OF ESCROW.
(a) Purchaser's Conditions. The Close of Escrow and Purchaser's obligation to purchase the
Property pursuant to this Agreement are conditioned on:
(i) The delivery by Seller to Purchaser within ten (10) days after the opeaing of
escrow, of a preliminary report on the Property, together with copies of all documents
referred to in the report (collectively, Preliminary Report) and copies of any effective leases,
rental agreements, or any other agreements wluch are to remain in effect after Purchaser
takes title. Purchaser shall have five (5) days from receipt of the Preliminary Report to report
in writing any valid objections to it. Any exceptions to title to the Property shown on the
Preliminary Report shall be deemed to have been accepted by Purchaser unless objected to in
writing by Purchaser to Seller within five (5) days. If Purchaser objects to any exceptions to
the title to the Properly, and the exceptions are not removed before the Close of Escrow, all
rights and obligations under this Agreement may, at the election of the Purchaser, terminate,
and the Deposit shall be returned to Purchaser, unless Purchaser elects to purchase the
Property subject to the exceptions.
(ii) The conveyance to Purchaser or Purchaser's nominee of title to the Property, as
evidenced by a standard form California Land Title Association ("CLTA'� tide insurance
policy, in the full amount of the purchase price, issued by Title Company, subject only to the
exceptions approved by Purchaser pursuant to Section 4(a)(i).
(iii) Purchaser's review and approval, within ten (10) days of the effective date of this
Agreement, of zoning, soil conditions, geology, engineering requirements, governmental
requirements, and other matters affecting Purchaser's proposed development of the Pmperty.
If Purchaser does not approve of any. of the previous matters affecting the Property,
Purchaser shall so notify Seller in writing within the ten (10) day period. If Purchaser does
not so notify Seller within ten (10) days, then all these matters shall be deemed approved.
Should any of the conditions specified in Section 4(a) fail to occur before the Close of
Escrow, Purchaser shall have the right, exercisable by the giving of written notice to the escrow
agent and to Seller, to cancel the escrow, ter�ninate this Agreement, and recover any amounts paid by
Purchaser to Seller or to the Title Company on account of the Purchase Price.
, (b) Seller's Conditions. The Close of Escrow and Seller's obligation to sell the Property
pursuant to this Agreement are conditioned on the performance by Purchaser of each obligation
under this Agreement, including, without limitation, Purchaser's obligations to make payments
described in Section 2 within the time periods designated. Should these conditions fail to occur, then
Seller shall have the right, exercisable by the giving of written notice to Title Company and to
Purchaser, to cancel the escrow and terminate this Agreemen�
SECTION 5. PRORATIONS.
At the closing, Tide Company shall make the following prorations:
(a) Property taxes, if any, shali be prorated as of the Close of Escrow.
(b) Any bond or assessment that is a lien, determined as of the Close of Escrow, shall be
assumed by Purchaser at the Close of Escrow. �
SECTION 6. BROKERS' COMMISSIONS.
Seller and Purchaser each warrant to the other that no person or entity can properly claim a,
right to a real estate broker's commission, finder's fee, or other compensation with respect to the
transaction contemplated by this Agreement. If any broker or finder perfects a claim for a
commission. or finder's fee based on any contract, dealings, or communication with a pariy
(Indemnifying Party), then the Indemnifying Party shall indemnify, defend, and hold the other party
(Nonindemnifying Party) harmless from all costs and expenses (including reasonable attorney fees
and costs of defense) incurred by the Nonindemnifying Party in connection with such claim.
SECTION 7. EXPENSES OF ESCROW.
The expenses of the escrow described in this Section shall be paid in ihe following manner:
3
(a) The full cost of securing the title insurance policy described in Section 4(a)(ii) shall be
paid by Purchaser.
(b) The cost of preparing, executing, and acknowledging any deeds or other insttuments
required to convey title to Purchaser or his nominees in the manner described in Section 4(axii) shall
be paid by Purchaser. '
(c) The cost of recording a grant deed required to convey title to the Properiy to Purchaser or
his nominees as described in Section 4(a)(ii) of this Agreement shall be paid by Purchaser.
(d) Any tax imposed on the conveyance of title to the Property to Purchaser or his nominee
under the Documentary Transfer Tax Act shall be paid by Purchaser.
(e) Any escrow fee charged by the escrow agent in addition to the cost of the title insurance
policy required by this Agreement shall be shared equally by Purchaser and Seller.
SECTION 8. CONTROL OF PROPERTY DURING ESCROW.
Purchaser, or persons designated by Purchaser, shall have the right at all reasonable times to
enter on the Property for the purpose of conducting those soil tests, surveys, and studies as Purchaser
may require to ascertain the suitability of the Property for Purchaser's purposes. Purchaser shall
repair and replace any damage to the Property caused by any entry on the Property by Purchaser or
any persons designated by Purchaser. Purchaser shall also indemnify and hold Seller harmless
against any claims arising from Purchaser's or Purchaser's designated persons' entry on the Property,
and against all costs, expenses, and liabilities incurred in or in connection with any claim or
proceeding brought on a claim, including, but not limited to, attomey fees and court costs.
SECTION 9. DISCLAIMER OF
REPItESENTATIONS AND WARRANTIES BY SELLER.
(a) There are no representations, agreements, arrangements, or circumstances, oral or written,
between the parties relating to the subject matter contained in this Agreement that are not fully
expressed in the Agreement, and Seller has not made and does not make any representation or
warranty concerning any matter or thing affecting or relating to the Property not expressed in this .
Agreement.
(b) Purchaser warrants that Purchaser is a sophisticated owner and developer of real property,
familiar and experienced with requirements for the development of real property. Purchaser has
examined the Property, is familiar with its physical condition, and accepts the Property in ag as is __
condition. Seller has not made and does not make any representations as to the physical condition of
the Property.
(c) Purchaser has conducted or will conduct an independent investigation with respect to
zoning and subdivision laws, ordinances, resolutions, and regulations of all govemmental authorities
having jurisdiction over the Property, and the use and improvement of the Property, and Seller has
not made representations to Purchaser on any of these� matters.
SECTION 10. DESTRUCTION..
In the event of any damage or other loss to the Progeriy prior .to the Close of Escrow,
Purchaser shall not be entitled to terminate this Agreement, but shall be obligated to close the escrow
and purchase the Property as provided in this Agreement, without abatement in the Purchase Price;
provided that Seller shall assign to Purchaser at the Close of Escrow ali monies to be paid by Seller's
insurer in connection with the damage or loss, and all claims for monies payable from Seller's insurer
in connection with the damage or loss.
SECTION 11. CON�EMNATION.
(a) If, prior to the Close of Escrow, all of the Properiy is taken by eminent domain, or is thq
subject of a pending taking which has not been consummated, Seller shall immediately notify
Purchaser of the event. In this event, this Agreement shall be immediately terminated. On
termination of this Agreement, neither party shall have any rights or responsibilities to the other, and
the Deposit shall be promptly returned to Purchaser. In this event, any, escrow cancellation fees in
connection with the termination shall be shared fifly percent (50%) by Purchaser and fifly percent
(50%) by Seller.
(b) If, prior. to the Close of Escrow, a material portion but not all of the Properfy is taken by
eminent domain, or is the subj ect of a pending taking which has not been consummated, Seller shall
immediately notify Purchaser of this event. Purchaser shall then have the right to terminate tlus
Agreement by written notice to the Seller delivered within ten (10) business days after Purchaser's
receipt of ttus notice, if Purchaser reasonably believes that the portion of the Properiy subject to
being taken would materially and adversely affect Purchaser's intended use of the Properiy. If ,
Purchaser elects not to exercise the right to terminate pursuant to this Section, Seller shall assign and
deliver to Purchaser, and Purchaser shall be entitled to receive, all awards; otherwise payable to
Seller, for the taking by eminent domain. The parties shall proceed to the Close of Escmw pursuant
to the terms of this Agreemcnt, without modification of this Agreement, except as necessitated by
eminent domain action, and without any reduction in the Purchase Price. If Purchaser terminates
pursuant to this Section, then neither party shall have any rights or responsibilities to the other, and
the Deposit shall be promptly returned to Purchaser. Any escrow cancellation fees connected with
this termination shall be shazed fifty percent (50%) by Purchaser and fifty percent (50%) by Seller.
SECTION 12. ASSIGNMENT.
This Agreement shall not be assigned by Purchaser without the prior written approval of
Seller.
SECTION 13. NOTICES.
All notices to be given under this Agreement shall be in writing and either:
(a) Sent by certified mail, return receipt requested, in which case notice shall be deemed
delivered three (3) business days after deposit, postage prepaid in the iJnited States Mail,
(b) Sent by a nationally recognized overnight courier, in which case notice shall be deemed
delivered one (1) business day after deposit with this courier, or
(c) By telecopy or similaz means, if a copy of the notice is also sent by United States Certified
Mail, in which case notice shall be deemed delivered on transmittal by telecopier or other similar
means provided that a transmission report is generated by reflecting the accurate transmission of the ,
notices, as follows: �
SELLER,
International Union of Operating Engineers
Attn: William Waggoner, Business Manager
150 East Corson Street � �
P. O. Box 7109
Pasadena, CA 91109-7209
Telephone: (626) 792-8900
Fax No.: (626) 792-9039
PuRCxASEA
City of Arroyo Grande
Attn: Timothy J. Carmel, City Attomey
Lyon & Carmel
P. O. Box 922
1104 Palm Street
San Luis Obispo, CA 93406
Telephone: (805) 541-2560
Fax: (805) 543-3857
These addresses may be changed by written notice to the other party, provided that no notice
of a charige of address shall be effective until actual receipt by the parties of the notice. Copies of
notices are for informational purposes only, and a failure to give or receive copies of any notice shall
not be deemed a failure to give notice.
SECTION 14. ATTORNEY FEES.
If either party commences an action against the other to enforce this Agreement, or because
of the breach by either party of this Agreement, the prevailing party in this action shall be entitled to
recover attomey fees and costs incurred in connection with the prosecution or defense of this action,
including any appeal of the action, in addition to all other relief. Prevailing party within the meaning
6
� J
of this Section shall include, without limitation, a party who successfully brings an action against the
other party for sums allegedly due or performance of covenants allegedly breached, or that party who
obtains substantially the relief sought in the action.
$ECTION 1S. ENTIRE AGREEMENT.
This instrument contains the entire agreement of the parties; any previous understandings of
the pa'rties regarding the subject matter oF this Agreement aze expressly declared void and are
superseded by this Agreement. �
SECTION 1G. TIME OF ESSENCE.
Time is of the essence for each condition, term, and provision in this Agreement.
SECTION 17. COUNTERPARTS.
This Agreement may be executed.in one or more counterparts. Each shall be deemed an .
original and all taken together shall constitute one and the same instiument. The execution of this
Agreement is deemed to have occurred, and this Agreement shall be enforceable and effective only
on the complete execution of this Agreement by the parties.
SECTION 18. SEVERABILITY.
If any term or provision of this Agreement shall, to any. extent, be held invalid or
unenforceable, the remainder of this Agreement shall not be affected.
SECTION 19. WAIVERS.
A waiver or breach of a covenant or provision in this Agreement shall not be deemed a
waiver o'f any other covenant or provision in this Agreement, and no waiver shall be valid unless in
writing and executed by the waiving party. � An extension of time for performance of any obligation or
act shall not be deemed an extension of the time for performance of any other obligation or act.
$ECTION Zl. GOVERNING LAW.
This Agreement shall be govemed and construed in accordance with California law.
SECTION 20. CONSTRUCTION.
Headings at the beginning of each section and subsection are solely for the convenience of
the parties and are not a part of and shall not be used to interpret this Agreement. The singular form
shall include plural and vice versa. This Agreement shall not be construed as if it had been prepazed
by one of the parties, but rather as if both parties have prepared it. Unless otherwise indicated, all
references to sections are to this Agreement. All eachibits referred to in this Agreement are attached
to it and incorporated to i� by this reference. �
, .
0
The parties have executed this Agreement as of the date first written above.
SELLER:
��/.����%
�iI�M_ • � �;" 1 �
PURCHASER:
CITY OF ARROYO GRANDE
TONY M. FERRARA
Mayor °
ATTEST:
.
KELLY WETMORE
Director of Administrative .
Services/Deputy City Clerk
APPROVED AS TO FORM:
TIMOTHY J. CARMEL .
City Attorney
s
0
Number 12, AFL-CIO
8.f.
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JANUARY 27, 2004
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Runels, Dickens, Costello, Mayor Pro Tem Lubin, and
Mayor Ferrara were present.
City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative
Services Wetmore, Chief of Police TerBorch, Financial Services Director
Snodgrass, and Community Development Director Strong.
3. FLAG SALUTE
Wayne Dempster, representing Knights of Columbus, led the Flag Salute.
4. INVOCATION
Pastor Robert Undervvood,
invocation.
First United Methodist Church, Arroyo Grande, delivered the
5. SPECIAL PRESENTATIONS
Police Chief TerBorch announced that free gunlocks were available at the Police Department as
pa�t of the DepartmenYs l e fr a h p and stor Child Safe Program that helps
ensure safe and responsib
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Dickens moved, Council Member Runels seconded, and the motion passed
unanimously that all resolutions and ordinances presented at the meeting shall be read in title
only and all fu�ther reading be waived.
7. CITIZENS' INPUT COMMENTS AND SUGGESTIONS
None.
8. CONSENT AGENDA
Mayor Pro Tem Lubin moved, and Council Member Dickens seconded the motion to approve
Consent Agenda Items� $ he t0 dinance �in Item 8.f. T�he mot�on carried on the following o/l-ca I
Carmel read the title
vote:
AYES: Lubin, Dickens, Runels, Costello, FeRara
NOES: None
,ABSENT: None
-.�..__...._...v_._
CITY COUNCIL MINUTES
JANUARY 2T, 2004
PAGE 2
8.a. Cash Disbursement Ratlftcation.
Action: Approved the listings of cash disbursements for the period January 1, 2004 -
January 15, 2004.
8.b. Consideration of Cash Flow Analysis/Approval of Intertund Advance frorr� the
Water Facility Fund.
Actlon: Received and filed the December 2003 cash report and app�oved the intertund
advance fcom the Water Facility Fund to cover cash deficits in other funds at December
31 � 2003.
8.c. Consideration of Approval of Mlnutes.
Actlon: Approved the minutes of the Regular City Council/Redevelopment Agency
Meeting of January 13, 2004 as submitted.
8.d. Conslderation of Acceptance of the East Grand Avenue Phase III Streetscape and
Street Improvement Project, PW 2003-01.
Actfon: 1) Accepted the project improvements, as constructed by Papich Construction
Company in accordance with the plans and specifications for the East Grand Avenue
Phase III Streetscape and Street Improvement Project; 2) Directed staff to file a Notice of
Completion; and, 3) Authorized release of retention thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
8.e. Consideratfon of Rejectfon of Clafm Against City - C. Waller.
Action: Rejected claim.
8.f. Consideration of Adoptlon of an Ordinance Amending Ordinance No. 355 C.S.
"Royal Oaks Estates".
Action: Adopted Ordinance No. 553 entitled °AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE AMENDING ORDINANCE NO. 355 C.S.
"ROYAL OAKS ESTATES" TO INCREASE THE MAXIMUM ALLOWED DENSITY
WITHIN THE PLANNED DEVELOPMENT, AND AMENDING THE ZONING MAP TO
DESIGNATE THE SUBJECT PROPERTY AS RESIDENTIAL RURAL (RR) WITH A
PLANNED DEVELOPMENT OVERLAY; DEVELOPMENT CODE AMENDMENT 02-
001, APPLIED FOR BY DON MCHANEY, FOR PROPERTY LOCATED ON GRACE
LANE (LOT 182 AND PORTION OF LOT B OF TRACT 1390)".
9. PUBLIC HEARINGS:
9.a. Consideratlon of Resolution Modifying the Development Impact Fee Schedule for
' Low and Very Low Income Affordable Units.
City Manager Adams presented the staff report and recommended the Council continue the item
to a date uncertain until such time the Council could consider a proposed amendment to the
Disposition and Development Agreement for the Courtland Affordable Housing project that would
reduce the amount of the Redevelopment Agency's financial assistance.
Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the
public hearing.
Council Member Costello moved to approve staff's recommendation to continue the item to a
date uncertain. Council Member Dickens seconded the motion, and on the following roil-call
vote:
CITY COUNCIL MINUTES
JANUARY 27, 2004
PAGE 3
AYES: Costello. Dickens, Runels, Lubin, FeRara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby deciared to be passed.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideratfon of Modification to California Publfc Employees' Retirement System
(CaIPERS) Contract.
Director of Financial Services Snodgrass presented the staff report and recommended the
Council: 1) Introduce an Ordinance amending the contract with the Califomia Public Empioyees'
Retirement System to approve the provisions of Section 20042 (One-Year Final .Compensation)
for safety fire members oniy; and 2) Approve and authorize the Mayor to execute the Resolution
of Intention to amend the contract with the Califomia Public Employees' Retirement System.
Mayor Ferrara opened up the item for pubiic comment, and when no one came forward, he
brought the item back to Council for oonsideration.
Council Member Dickens moved to introduce an Ordinance entitled "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE CONTRACT
BETWEEN THE CITY AND THE BOARD OF ADMINISTRATION OF THE PUBLIC
EMPLOYEES' RETIREMENT SYSTEM". Council Member Costello seconded the motion, and
on the following roll-call vote:
AYES: Dickens� Costello, Runels, Lubin, Ferrara
NOES: None .
ABSENT: None
There being 5 AYES and 0 NOES, the mofion is hereby declared to be passed.
11.b. Consideration of V111age Area Pedestrian Lighting System and "Let There Be
Lights" Program Status Report.
Community Development Director Strong presented the staff report and recommended the
Council: 1) Approve the proposed light fixture; 2) Accept the donations offered; and, 3) Direct
staff to initiate fundraising efforts and proceed with .installation of new light fixtures, poles and
bases as Phase I of the proposed Village Area Pedestrian Lighting System, utilizing the design
plans and specifications as submitted, once remaining funds have been secured.
Patricia McCarthy and Dave Relyea, representing Prudential Lighting, gave a brief presentation
of the proposed light fixture, demonstrating its features and benefits.
CITY COUNCIL MINUTES
JANUARY 27, 2004
PAGE 4
Council discussion ensued conceming the proposed light fixture; phasing of the project; funding
issues; and recognizing Eddie and Dorothy EI-Helou and the Arroyo Grande Kiwanis Club for
their generous donations toward the project.
Mayor Ferrara opened up the item for public comment, and when no one came forward, he
brought the item back to Council for consideration. �
Mayor Pro Tem Lubin moved to 1) Approve the proposed light fixture; 2) Accept the donations
offered; and, 3) Direct staff to initiate fundraising efforts and proceed with installation of new light
fixtures, poles and bases as Phase I of the proposed �Ilage Area Pedestrian Lighting System,
utilizing the design plans and specifications as submitted, once remaining funds have been
secured. Council Member Dickens seconded the motion, and on the following roll-call vote:
AYES: Lubin. Dickens, Runels, Costello, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
12. CITY COUNCIL REPORTS
a. MAYOR TONY M. FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORTA). No report.
(2) Integrated Waste Management Authority (IWMA). No report.
(3) Other. None.
b. MAYOR PRO TEM SANDY LUBIN:
(1) South County Area Transit (SCAT�. Reported that the SCAT Board entered
into a settlement agreement with the Air Resources Board regarding bus emission
violations. .
(2) Economic Vitality Corporation (EVC). Received report on the State's Vehicle
License Fee backfill and related County-wide impacts.
(3) Other. None.
c. � COUNCIL MEMBER THOMAS A. RUNELS:
(1) Zone 3 Water Advlsory Board. 1)�Received report from URS, the firm in charge
of monitoring the Lopez Dam retrofit project; there were no problems experienced
at the Dam as a result of the recent earthquake; 2) Several water leaks were
identified in the State water line� however� there was no flow interruption locally;
3) The Lopez Recreation facility is doing well; gross revenue was down 4% in
September and up 8.5% in October. The lake is 50% full.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other. None.
d. COUNCIL MEMBER JIM DICKENS:
(1) South County Youth Coalltion. No report.
(2) South San Luis Obispo County Sanitation District (SSLOCSD). Reported that
the Plant continues to operate weli and is meeting all discharge requirements;
received earthquake damage report; authorized emergency repairs; approved
__ � _ __ _
CITY COUNCIL MINUTES
JANUARY 27, 2004
PAGE 5
emergency video inspection of the DistricYs sewer trunklines; and reported that
the County had fixed damaged areas at the Arroyo Grande Creek Levee.
(3) Other. None.
e. COUNCIL MEMBER JOE COSTELLO:
(1) Air Pollution Control District (APCD). No report.
(2) Other. None.
13. CITY COUNCIL MEMBER ITEMS:
None.
14. CITY MANAGER ITEMS:
None.
15. COUNCIL COMMUNICATIONS:
Mayor Ferrara reported that he represented the City at the recent Tri-Cities Chamber luncheon
where he spoke of the City's 2003 achievements.
Mayor Ferrara also reported that Senior Advisory Commissioner Bill Harrer is recovering nicely
at an Arroyo Grande Care Center and wished him well.
16. STAFF COMMUNICATIONS:
City Manager Adams reported that he had sent a letter to County Board Supervisor Achadjian
regarding the senior center issue and stated that a meeting would be held in two weeks with
interested parties to discuss the matter.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
Susan Flores. Arroyo Grande, expressed concems regarding the progress of a development
project in the Village. Mayor Ferrara directed staff to follow up with Ms. Flores regarding the
status of the project. Ms. Flores also commented that she supported the proposed lighting
improvements in the Village as presented this evening and expressed a desire to contribute to
the project.
18. ADJOURNMENT
Mayor Ferrara adjoumed the meeting at 8:10 p.m.
Tony M. Ferrara, Mayor
ATTEST:
Kelly Wetmore,
Director of Administrative Services/Deputy City Clerk
(Approved at CC Mtg _�
8.g.
pRROy
o� �� MEMORANDUM
� INCORPORATED � �
V T
* JULY 10, 1ot1 *
c �� � F ORN�
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR
BY: ANDREA KOCH, PLANNING INTERN ��
SUBJECT: CONSIDERATION OF AUTHORIZATION TO USE CITY PROPERTY AND
CLOSE CITY STREETS FOR THE ANNUAL ARROYO GRANDE
STRAWBERRY FESTIVAL ON MAY 29-30, 2004; TEMPORARY USE
PERMIT NO. 04-001
DATE: FEBRUARY 10, 2004
RECOMMENDATION:
It is recommended the City Council consider the request from the Arroyo Grande
Village Improvement Association and adopt a Resolution authorizing the use of City
property and closure of City streets for the Annual Arroyo Grande Strawberry
Festival on May 29-30, 2004 (Attachment 1).
FUNDING:
There is no direct funding impact as a result of this event. Event organizers are
required to reimburse the City for the costs of police, fire, public works and other
City services used to conduct this event.
DISCUSSION:
The Arroyo Grande Village Improvement Association has requested the following
items for the Annual Arroyo Grande Strawberry Festival on May 29-30, 2004:
1. The closure of Branch Street from Traffic Way to Mason Street from 6:00
am to 6:00 pm on Saturday, May 29, 2004 and Sunday, May 30, 2004.
(This will require the Police Department to apply to CalTrans for street
c%su�e authorization).
2. The closure of Short Street from Branch Street to Olohan Alley from 6:00
pm Friday, May 28, 2004 to 6:00 pm Sunday, May 30, 2004.
3. The closure of Bridge Street from Branch Street to the driveway at
McLintock's parking lot from 6:00 am Saturday, May 29, 2004 to 6:00
pm Sunday, May 30, 2004.
CITY COUNCIL
STRAWBERRY FESTIVAL
FEBRUARY 10, 2004
PAGE 2
4.
5.
6.
7.
8.
9.
10.
11.
12.
The closure of Bridge Street from McLintock's driveway to Nelson Street
from 6:00 am to 6:00 pm, Saturday, May 29, 2004 and Sunday, May
30, 2004.
The closure of Bridge Street from Nelson Street to Traffic Way from 6:00
am Saturday, May 29, 2004 to 6:00 pm Sunday, May 30, 2004.
The closure of Nelson Street from Mason Street to Traffic Way from 6:00
am to 6:00 pm on Saturday, May 29, 2004 and Sunday, May 30, 2004.
The use of the parking lots along Olohan Alley from Mason Street to
Bridge Street from 6:00 pm Friday, May 28, 2004 to 6:00 pm Sunday,
May 30, 2004.
The use of the Car Corral from 10:00 pm Friday, May 28, 2004 to 6:00
pm Sunday, May 30, 2004.
The use of the parking area from the Car Corral to and including the
Brisco parking lot from 6:00 am Saturday, May 29, 2004 to 6:00 pm
Sunday, May 30, 2004.
The use of the lawn on Nelson Street between Mason and Short Streets
from 6:00 pm Friday, May 28, 2004 to 6:00 pm Sunday, May 30, 2004.
The use of Hart-Collett Park between Bridge Street and Traffic Way from
6:00 am Saturday, May 29, 2004 to 6:00 pm Sunday, May 30, 2004.
The use of the five-acre lot next to the Arroyo Grande Woman's Club on
West Branch Street for shuttle bus parking on Saturday, May 29, 2004
and Sunday, May 30, 2004.
The only change from last year's application is a request for use of the Car Corral
parking lot beginning at 10:00 pm on Friday instead of 6:00 am on Saturday.
Upon City Council authorization to use City property, the Community Development
Department will issue a Temporary Use Permit for the event.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the attached resolution;
- Modify as appropriate and adopt the attached resolution;
- Do not adopt the attached resolution;
- Provide direction to staff.
Attachments:
1. Letter from the
January 6, 2004.
Arroyo Grande Village Improvement Association, dated
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
AUTHORIZING THE CLOSURE OF CITY STREETS AND USE OF CITY
PROPERTY FOR THE ANNUAL STRAWBERRY FESTIVAL, MAY 29-30, 2004
WHEREAS, the Arroyo Grande Village Improvement Association (AGVIA), organizers of the
Strawberry Festival, have requested closure of certain City streets and the use of City
property as outlined below, for the purpose of c�aft exhibits, displays, food booths and
entertainment, and similar activities; and
WHEREAS, members of the AGVIA will be responsible for traffic control, cleanup, and
payment of all related fees and costs for use of City property and City employee time
related to the event.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as
follows:
1. That the Arroyo Grande Village Improvement Association is hereby granted the use of
certain City streets and property as follows:
Strawberry Festival — Saturday & Sunday, May 29 & 30, 2004
A. "No Parking/Tow Away Zone in the following areas in the City of Arroyo Grande
for the period of 6:00 am to pm, Saturday, May 29 and Sunday,
May 30,
2004: both sides of Branch Street (Highway 227) from Traffic Way to Mason
Street; Bridge Street from Branch Street to Traffic Way; Nelson Street from
Traffic Way to Mason Street; Mason Street from Poole Street to Le Point Street;
and Poole Street from Traffic Way to Mason Street.
B. "No Parking/Tow Away Zone for fire/emergency access in the following areas in
the City of Arroyo Grande for period of 6:00 am to 6:00 pm, Saturday; May
29 and Sunday, May 30, 2004: both sides of Nevada Street from Branch Street
to Le Point Street; Le Point Street from Nevada Street easterly through the Tally
Ho curve; Crown Terrace from Crown Hill Road to Le Point Street; and East
Branch Street from Garden Street to Huasna Road.
C. The closure of Branch Street from Traffic Way to Mason Street from 6:00 am to
6:00 pm on Saturday, May 29 and Sunday, May 30, 2004. (This will require the
Police Department to apply to CalTrans for street c%sure authorization).
D. The closure of Short Street from Branch Street to Olohan Alley from 6:00 pm
Friday, May 28, 2004 to 6:00 pm Sunday, May 30, 2004.
RESOLUTION NO.
PAGE 2
E. The closure of Bridge Street from Branch Street to the driveway at McLintock's
parking lot from 6:00 am Saturday, May 29, 2004 to 6:00 pm Sunday, May 30,
2004.
F: The closure of Bridge Street from McLintock's driveway to Nelson Street from
6:00 am to 6:00 pm, Saturday, IV�ay 29, 2004 and Sunday, May 30, 2004.
G. The closure of Bridge Street f�om Nelson Street to Traffic Way from 6:00 am
Saturday, May 29, 2004 to 6:00 pm Sunday, May 30, 2004.
H. The closure of Nelson Street from Mason Street to Traffic Way from 6:00 am to
6:00 pm on Saturday, May 29, 2004 and Sunday, May 30, 2004.
I. The use of the parking lots along Olohan Alley from Mason Street to Bridge Street
from 6:00 pm Friday, May 28, 2004 to 6:00 pm Sunday, May 30, 2004.
J. The use of the Car Corral parking lot from 10:00 pm Friday, May 28, 2004 to
6:00 pm Sunday, May 30, 2004.
K. The use of the grass a�ea on Nelson Street between Mason and Short Streets
from 6:00 pm Friday, May 28, 2004 to 6:00 pm Sunday, May 30, 2004.
L. The use of Hart-Collett Park between Bridge Street and Traffic Way from 6:00 am
to 6:00 pm on Saturday, May 29, 2004 and Sunday, May 30, 2004.
M. The use of the five-acre lot next to the Arroyo Grande Woman's Club on West
Branch Street for shuttle bus parking on Saturday, May 29, 2004 and Sunday,
May 30, 2004.
2. That the AGVIA will adhere to all requirements and conditions of approval as set forth
in Exhibit " A" attached hereto and incorporated herein by this reference.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this 10"' day of February, 2004..
RESOLUTION NO.
PAGE 3
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 04-001
STRAWBERRY FESTIVAL (May 29-30, 2004)
Generai Conditions
1. The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans
on file in the Community Development Department office.
3. The event organizers shall comply with all the conditions of the City Council
Resolution adopted on February 10, 2004. (Reference attachment.)
4. The applicant shall agree to defend, indemnify and hold the City harmless, at
his/her/its sole expense from any action brought against the City, its agents,
officers, or employees because of said approval, or in the alternative, to relinquish
such approval. The app.licant shall reimburse the City, its agents, officers, or
employees, for any court costs and attorney's fees which the City, its agents,
officers, or employees may be required by a court to pay as a result of such
action. The City may, at its sole discretion, participate at its own expense in the
defense of any such action but such participation shall not relieve applicant of
his/her obligations under this condition.
Parks, Recreation and Facilities Department Conditions
5. The event organizers shall notify the Parks and Recreation Department of the
number and placement of waste containers and barricades prior to May 24, 2004.
6. AGVIA is responsible for providing trash bags and restroom supplies for the
festival. Any supplies the Parks and Recreation Department may need to provide
will need to be reimbursed by AGVIA.
7. The event organizers shall have an individual designated to periodically inspect the
restrooms and areas around the food vendors and waste containers. That
individual shall be responsible for maintaining the cleanliness of these areas and
gathering and disposing of all debris.
8. The event organizers shall reimburse the City for electrical costs associated with
special events. Specifically, costs for the outlets by the gazebo, Bridge St., and
behind City Hall shall be reimbursed.
9. The event organizers shall reimburse the City for the costs of any Parks and
Recreation City services required for this event, including, but not limited to,
restroom maintenance, trash, etc.
10. The event organizers shall remove any tape placed on streets and parking areas
after the event.
RESOLUTION NO.
PAGE 5
Public Works Deqartment Conditions �
1 1. Restroom facilities, barricades, signing and detour routes shali be provided by the
applicant as required.
12. The event organizers shall place an advertisement in the Five Cities Times-Press
Recorder just prior to the event to advise residents of street closures.
13. The event organizers shall provide a S 1,000,000.00 insurance policy naming the
City as additional insured.
14. The event organizers shall reimburse the City for the costs of Public Works
services and any other City services required for this event.
15. The event organizers shall contact the Public Works Department 72 hours prior to
the event to check on the status of street maintenance/construction activities.
The Public Works Department may require the event organizers to provide
temporary construction (orange plastic) fencing around areas designated as
potentially hazardous. �
Buildinct and Fire Denartment Conditions
16. All food booths (cooking) must comply with the Fire Department guidelines, and
must have County Health Department approval. AGVIA will inform booth
applicants of Fire Department guidelines, and will ens,ure total compliance of
booth operators. AGVIA will not allow non-compliant booths to operate.
17. The project shall comply with the most recen# edition of the California State Fire
and Building Codes and the Uniform Building and Fire Codes as adopted by the
City of Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C.
must be met.
18. The Building and Fire Department must inspect all food booths, generators and
temporary electrical service prior to the opening of the event. In lieu of requiring a
building permit for temporary electrical. service, AGVIA will collect a fee of 515
per every booth utilizing an electrical connection. This fee will be itemized by
booth number and submitted to the Department of Building and Fire within 15
days of the end of the Festival.
19. Emergency access must be maintained to the satisfaction of the Director of the
Building and Fire Department. A detailed chart or map will be provided to the
Department of Building and Fire for approval prior to the event, showing
placement of all booths, to include actual dimensions of access pathways for fire
apparatus and emergency vehicles�
20. Per the approval of the Fire Chief, there will be ambulance service dedicated to
the event. .
21. The use of generators must be reviewed and approved by the Director of the
Building and Fire Department.
22. All fire lanes must be posted and enforced in accordance with Police and Fire
Department guidelines. Fire lanes and access must be approved by the Fire Chief.
23. The applicant shall identify an individual to act as liaison with the Fire DepartFnent
for the purpose of maintaining life and safety.
RESOLUTION NO.
PAGE 6
24. Prior to opening the event, the fire access road shall be posted. The applicant
shall provide continuous �enforcement of the fire access road during the event.
25. AGVIA will coordinate with and be responsible for costs associated with San Luis
Ambulance to provide standby personnel and equipment for Bike Medic and golf
cart transport for entire duration of Festival.
26. AGVIA shall pay Department of Building and Fire costs for members and
equipment assigned to the event.
Police Department Conditions
27. The event organizers shall pay Police Department costs for officers assigned to
the event.
28. All temporary "No Parking" signs shall be posted a minimum of 24 hours prior to
event setup (by 6:00 am, Friday, May 28, 2004).
29. A minimum of four (4) private "licensed" security personnel will be provided by
AGVIA. AGVIA will present to the Arroyo Grande Police Department two (2)
weeks prior to the event: �
a. The name of the security agency
b. A schedule of security coverage
c. Location and hours of security assignments
Minimum required security is one (1) officer stationed at Nelson & Bridge Street,
two (2) officers assigned to the Swinging Bridge, and one (1) officer for patrol
throughout the evening hours on Saturday, May 29, 2004. �
30. Failure to provide private licensed security will result in AGPD Officers being
assigned with expenses billed to the AGVIA.
Special Conditions
31. Notification of all streets subject to closure must be posted a minimum of 24
hours prior to closure, stating the dates and times of closures.
32. The AGVIA shall distribute State Board of Equalization forms to all vendors to
report the safes tax collected during the Festival, and shall notify them that a list
of vendors will be supplied to the City to verify payment of sales tax.
33. The AGVIA shall provide to the City's Financial Services Department a list of all
vendors participating in the festival. The list will be used to verify that sales tax
was collected and reported as earned in Arroyo Grande.
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Village Improvement
Association
ATTACHMENT 1
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P.O. Box 1526 • Arroyo Gran�Q,�p 93421
Phone: (805) 473-2250 �#��€ �$�����5
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January 6, 2004
Steve Adams, City Manager �. � ����
City of Arroyo Grande � m mu.r► ��
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Arroyo �Grande, CA 93421 Q�is4�' P� �
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Deaz Steve:
I am submitting the items below for departmental scrutiny. Please send me the necessary forms
to apply for the use permits and have the meetings scheduled tha.t are necessary with the involved
departments. , .
Arrovo Grande Strawberrv Festival - Saturdav and Sundav, Mav 29 & 30, 2004
Item #1 will require a resolution from the City Council. Also, the Police Department will
have to apply to Cal Trans for authorization.
1. The closure of Branch St. from Tra�'ic Way to Mason St. from 6 am to 6 pm on Saturday,
May 29 and Sunday, May 30.
2. The closure of Short St. from Branch St. to Olohan Alley from 6 pm Friday, May 28, to 6
pm, Sunday, May �0.
3. The closure of Bridge S� from Branch St. to the driveway at McLintock's parking lot from 6
am on Saturday, May 29 until6 pm on Sunday, May 30.
4. The closure of Bridge St. from McLintock's driveway to Nelson St. from 6 am to 6 pm,
Saturda.y and Sunday, May 29 and 30.
5. The closure of Bridge St. from Nelson St. to Traffic Way from 6 am Saturday, May 29 to 6
pm on Sunday, May 30.
6. The closure of Nelson St. from Mason S� to Traffic Way on Saturday and Sunday, May 29
and 30, from 6 am to 6 pm.
7. The use of the pazking lots along Olohan Alley from Mason St. to Bridge St. from 6 pm
Friday, May 28 through 6 pm Sunday, May 30.
8. The use of the Car Corral from 10 pm Friday, May 28 to 6 pm, Sunda.y May 30.
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. 9. The use of the parking area from the Car Corral to and including the Brisco pazking lot from 6
' am Saturday to 6 pm Sunday.
10. The use of the lawns between Short St. and Mason St. on Nelson St. from 6 pm Friday, May
28 unti16 pm Sunday, May 30.
11. The use of the Collette Park between Bridge St. and Traffc Way from 6 am Saturday, May 29
to 6 pm on Sunday, May 30. '
12. The use of the five-acre lot next to the Woman's Club on West Branch St. for shuttle bus
pazking on Saturday, May 29 and Sunday, May 30.
' The Arinyo Grande Village Improvement will provide the proper i.nsurance policy to
the City by April 1, as our current policy is good through then.
The A.G.V.I.A. will compensate the City for any exha expenses incurred as agreed upon.
The A.G.V.I.A. will provide private police for a11 areas that need monitoring.
The A.G.V.I.A. will abide by all rules and regulations that will be discussed and agreed upon.
The A.G.V.I.A. will provide a11 barricades and signs, an arrow boazd, as we have done in the past.
The A.G.V.I.A. will provide all "No Pazking" delineators and the proper "No Parking" signs.
The A.G.V.I.A. will install all delineators with "tow away, no parking" signs, as we have done in
the past. They will be installed on Thursda.y, May 27 on all streets as outlined by the Police Dept.
on Branch St., Bridge St., Nelson St. between Traffic Way and Mason St.; Mason St. from LePoint
St. to Poole St.; Poole St. from Mason St. to Traffic Way; Nevada St.; a portion of LePoint St. as
outlined by the Police Dept.; Crown Terrace between LePoint St. and Crown Hill; a portion of
�-iighway 227 as outlined by the Police Depariment; the corner of Allen St. and Mason St., two
parking spaces in from the corner in all directions. Short St. from the Swinging Bridge to Nelson �
St. Also, the offramp exit to North HWY. 101 from Branch Street should have four delineators.
We will also install delineators in all parking areas we have authority to use.
The A.G.V.I.A. will maintai.n a private patrol to replace delinea.tors that aze stolen, misplaced, or
vandalized. .
The A.G.V.I.A. will provide Swinging Bridge security as needed.
The A.G.V.I.A. will provide and place all bazricades.
Thank you for your consideration. I would appreciate a response as soon as possible.
Sincerely,
Bob Lund, Executive Director
Arroyo Grande vllage Improvement Association
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�' MEMORANDUM
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TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER �j(
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SUBJECT: CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR THE
RESERVOIR NO. 1 REPLACEMENT PROJECT, PW 2003-07
DATE: FEBRUARY 10, 2004
RECOMMENDATION:
It is recommended the Council:
A. approve the construction plans and specifications and authorize the solicitation
of public construction bids for the Reservoir No. 1 Replacement Project; and,
B. direct the Director of Administrative Services to file a Notice of Determination of a
Negative Declaration with mitigation measures.
FUNDING:
The FY 2003/04 Capital Improvement Program budget includes $2,129,450 for the
Reservoir No. 1 Replacement Project. The original project budget assumed a$1.2
million State grant, which is no longer expected. However, staff has determined that
sufficient reserve funds exist in the Water Fund to proceed with the project. This will
leave a remaining balance of $8,154,776.
DISCUSSION:
On January 13, 2004, the City Council adopted a Negative Declaration with Mitigation
Measures for the Reservoir No. 1 Replacement Project. Project plans, including the
mitigation measures have been completed and staff is seeking authorization to solicit
public construction bids.
The Reservoir No. 1 Replacement Project incfudes the demolition and removal of the
existing 780,000 gallon concrete water reservoir built in 1929, and the excavation and
construction of a new 2,000,000 gallon pre-stressed concrete water reservoir. The
project scope of work also includes the installation of a new water line, drainage
facilities, all weather access road (Reservoir Road), fencing, trees for screening the
CITY COUNCIL
CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR THE
RESERVOIR NO. 1 REPLACEMENT PROJECT, PW 2003-07
FEBRUARY 10, 2004
PAGE 2
above ground portion of the reservoir, and associated appurtenances. All proposed
facilities are on City-owned property, public right-of-way or dedicated easement.
A separate contract with a specialty contractor to perform the relocation of one coastal
oak tree relocation will be administe�ed in accordance with direction received at the
January 13, 2004 Council meeting. The monitoring of the environmental mitigation will
also be a separate contract with a qualified consulting firm.
The contract time is estimated at 180 calendar days. Work is expected to begin at the
end of April 2004 and be completed in January 2005 as shown in the attached project
schedule.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
� Approve staff's recommendations;
• Do not approve staff's recommendations;
• Modify as appropriate and approve staff's recommendations; or
• Provide direction to staff.
Attachments:
1. Project Schedule
2. Notice of Determination
ATTACHMENT NO. 1
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Tentative Project Schedule
For
Reservoir No.1 Replacement Project
(Project No. PW-2003-0�
Authorization to Solicit Bids (at City Council Meeting)
1 St Notice to Bidders
2" Notice to Bidders (minimum 5 days between publications)
February 10, 2004
February 13, 2004
February 20, 2004
Pre-Bid Job Walk (Thursday, 2:00 p.m. at City Council Chambers) February 26, 2004
Bid Opening (Tuesday, 2:05 p.m. City Council Chamber) March 25, 2004
Award of Bid at City Council meeting April 13, 2004
Notice of Award
Nqtice to Proceed / Contract State Date
Contract Completion
April 14, 2004
April 26, 2004
January 4, 2005
NOTICE OF DETERMINATION
To: ❑ Office of Planning and Research From: City of Arroyo Grande
1400 Tenth Street Public Works Department
Sacramento, CA 95814 P.O. Box 550
Arroyo Grande, CA 93421
or
■ County Clerk of the Board of Supervisors
County of San Luis Obispo
1144 Monterey Street, Suite C
San Luis Obispo, CA 93401
PROJECT TITLE AND NUMBER:
Reservoir No. 1 Re lacement Pro'ect, Pro'ect No.'s 03-021 and PW-2003-07
PROJECT CONTACT PERSON: TELEPHONE NUMBER:
Mr. Michael Linn, P.E. Assistant Cit En ineer 805 473-5444
PROJECT LOCATION:
pproximately 1,400 feet northeast of the Old Ranch Road/West Branch Street intersection.
he new reservoir would re lace the existin reservoir at the end of Reservoir Road.
PROJECT DESCRIPTION:
Demolish and remove a buried 780,000-gallon concrete water reservoir and construct a ne
,000,000- allon buried concrete water reservoir.
STATE CLEARINGHOUSE NUMBER (if applicable):
This is to advise that the City of Arroyo Grande City Council approved the above-described
project on February 10, 2004 and made the following determinations:
■ A Negative Declaration was prepared for this project pursuant to the provisions of
CEQA.
❑ An Environmental Impact Report was prepared for this project pursuant to the
provisions of CEQA.
❑ A Categorical Exemption per CEQA Guidelines.
Mitigation measures XX were were not made as conditions of the approval of the
project.
The project, in its approved form, _ will XX will not have a significant effect on the
environment.
A statement of overriding considerations was XX was not adopted for this project.
A copy of the project approval may be examined at the City of Arroyo Grande, 214 East
Branch Street, Arroyo Grande, California 93420.
SIGNATURE DATE RECEIVED FOR FILING:
ITLE: Director of Public Works/City Enginee
DATE: Februa 10, 2004
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TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER �
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SUBJECT: CONSIDERATION OF RENEWAL OF AGREEMENT WITH AGP VIDEO
FOR CABLECASTING SERVICES
DATE: FEBRUARY 10, 2004
RECOMMENDATION:
It is recommended the City Council approve the agreement with AGP Video for
cablecasting services.
FUNDING:
The only projected funding change is an increase in the cost for the LCD
projector/digital camera from $50 to $75 per meeting. This will result in annual
increased cost of approximately $350. The estimated annual cost of the agreement is
approximately $25,000. Revenue generated from the Public, Education and
Government (PEG) Access Fund will fund these costs.
DISCUSSION:
At the December 11, 2001 meeting, the City Council approved a contract for
cablecasting services with AGP Video to televise City Council meetings and assist in
managing the City Government Access Channel. Since then, the contract has been
renewed on an annual basis, which recently expired on December 31, 2003.
Public response to the televising of City Council meetings has continued to be positive.
Services provided by AGP Video have been good. The City did experience some
technical problems with the picture quality during the past year. However, in response,
new equipment was installed, which appears to have addressed the problem. Aside
from the increase in cost for the LCD projector/digital camera equipment, no changes
have been made to the contract. Therefore, staff recommends the contract be
renewed.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve the proposed Agreement;
- Direct staff to renegot'rate the proposed Agreement;
S:\CITY MANAGER\STEVE\Council Reports�2.10.04 Cable Contract Report.doc
CITY COUNCIL
AGREEMENT WITH AGP VIDEO FOR CABLECASTING SERVICES
FEBRUARY 10, 2004
PAGE 2
Do not approve the Agreement and direct staff to issue a new Request for
Proposals;
Provide direction to staff.
Attachments:
1. Agreement with AGP for cablecasting services
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made upon the date of execution, as set forth below, by and befinreen
the CITY OF ARROYO GRANDE, a public body corporate and politic (THE "CITY"),
AND AGP VIDEO, ("AGP VIDEO"), a general partnership formed under the State of
California. The parties hereto, in consideration of the mutual covenants contained
herein�, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 TERMS: This Agreement will be effective on January 1, 2004 and will
terminate on December 31, 2004.
1.02 EXTENSION: By mutual consent, upon written notification, the CITY may
grant an extension to this Agreement under the same terms and conditions or with
mutually agreed upon contract modification.
1.03 CONTRACT COORDINATION
a. CITY. The City Manager shall be the representative of CITY for all
purposes under this Agreement. The City Manager, or his designated representative,
hereby is designated as the Contract Manager for the CITY. He shall supervise the
progress and execution of this Agreement.
b. AGP VIDEO. AGP VIDEO shall assign a single Contract Manager
to have overall responsibility for the progress and execution of this Agreement for AGP
VIDEO. Steve Mathieu is hereby designated as the Contract Manager for AGP VIDEO.
Should circumstances or conditions subsequent to the execution of this Agreement
require a substitute Contract Manager for any reason, the Contract Manager designee
shall be subject to the prior written acceptance and approval of the CITY's Contract
Manager. �
2.0 SCOPE OF SERVICES
AGP VIDEO agrees to perform or provide the following services:
a. Gavel-to-gavel video production and broadcast services for all City
Council meetings utilizing a minimum three-camera production system, predominantly
using four cameras. Cameras with operators will be placed at either side of the room; a
remotely operated camera at the back and to the east of the City Council dais; and a
fourth camera at the front (window side) of the room. The camera layout may be.
modified as agreed by CITY and AGP VIDEO.
b. AGP VIDEO shall supply all equipment and personnel, including, but not
limited to tapes, lighting, materials, supplies and vehicles necessary to perform the
services set forth in this Agreement.
c. AGP VIDEO shali provide a minimum of three qualified personnel each
meeting, predominantly utilizing a four-person crew.
d. All reasonable effort on the part of AGP VIDEO shall be made to meetings
live where technically infrastructured. Meetings shall be replayed during times specified
by the CITY. Following the conclusion of each meeting, AGP VIDEO shall promptly set
the equipment for cablecast.
e. AGP VIDEO shall provide a master tape for cablecast, one copy for the
CITY's records and one copy to the South County Library:
f. Each cablecast meeting will open with a title segment that will include a
character-generated identification of the meeting and the date:
g. Upon request, AGP VIDEO shall provide technical assistance to CITY
staff with regard to operation of the channel insertion and playback equipment. AGP
VIDEO shall provide channel management and operations for Arroyo Grande: Cable
Channel 20. This shall include the programming of ineeting tapes for replay, the
scheduling of other tapes provided by the CITY, providing technical assistance to CITY
staff as necessary on the community calendar and tape insertion process, and serving
on-call 24 hours a day, 7 days a week for problems and emergencies.
h. AGP VIDEO shall serve as the liaison with the cable operator concerning
operation of the channel, including upgrades and maintenance. AGP VIDEO will
facilitate identifying any equipment that needs to be repaired and the delivery of that
equipment to a certified repair company. Cost of repairs shall be the responsibility of
the cable operator or CITY.
i. AGP VIDEO shall be responsible for all set up, teardown and connection
of equipment and wiring for the video and audio elements of video production.
j. All AGP VIDEO staff shall maintain a clean and professional appearance
and camera staff should wear the AGP VIDEO uniform shirts during meeting times.
k. The CITY has the right to request additional video production services
from AGP VIDEO, which may include, but are not limited to, other meetings, special
events and informational videos. Compensation for any additional video production
services will be negotiated and agreed upon by both parties on a case-by-case basis.
3.0 COMPENSATION
In consideration for the services to be performed, CITY agrees to pay AGP
VIDEO the following:
2
a. Seven hundred dollars ($700.00) per meeting up to four hours in length.
b. For any meetings in excess of four hours, an overtime rate of thirty dollars
($30.00) shall be paid for each fifteen-minute period beyond the first three hours of the
meeting.
c. Four hundred dollars ($400.00) per month for channel management.
d. Seventy-five dollars ($75.00) per meeting for use of LCD projector/digital
camera provided by AGP VIDEO.
e. Forty-five dollars ($45.00) per hour for additional technical and
engineering consulting services provided by AGP VIDEO outside the scope of services
set forth in this Agreement, as requested by CITY.
4.0 RESPONSIBILITIES OF AGP VIDEO
4.01 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEFITS:
CIT1( and AGP VIDEO intend and agree that AGP VIDEO is an independent contractor
and that the personnel leased by AGP VIDEO or any employees or agents of AGP
VIDEO have no right to workers' compensation and other employee benefits from the
CITY. AGP VIDEO agrees to provide workers' compensation and other employee
benefits for AGP VIDEO's employees and agents and to have the personnel agency
provide workers' compensation and other employee benefits for leased personnel as
specified below. AGP VIDEO agrees to hold harmless and indemnify CITY from any
and all liability, cost, or damage arising out of any claim for injury, disability, or death of
AGP VIDEO's employees or agents.
4.02 INDEMNIFICATION: AGP VIDEO hereby agrees to, and shall, hold CITY,
its elective and appointive boards, officers, agents and employees, harmless and shall
defend the same from any liability for damage or claims for damage, or suits or actions
at law or in equity which may allegedly arise from AGP VIDEO's or any of AGP
VIDEO's employees' or agents' operations under this Agreement, whether such
operations be by AGP VIDEO or by any one or more persons directly or indirectly
employed by, or acting as agent for, AGP VIDEO provided as follows:
a. That CITY does not, and shall no#, waive any rights against AGP
VIDEO which it may have by reason of the aforesaid hold-harmless agreement,
because of the acceptance by CITY, or the deposit with CITY by AGP VIDEO, of any of
the insurance policies hereinafter described.
b. That the aforesaid hold-harmless agreement by AGP VIDEO shall
apply to all damages and claims for damages of every kind suffered, or alleged to have
been suffered, by reason of any of the aforesaid operations of AGP VIDEO or any agent
or employee of AGP VIDEO regardless of whether or not such insurance policies shall
have been determined to be applicable to any of such damages or claims for damages.
3
4.03 INSURANCE: AGP VIDEO shall not commence work under this
Agreement until it has obtained all insurance required under this section and such
insurance shall have been approved by CITY as to form, amount and carrier:
a. Public Liability and Property Damage Insurance. AGP VIDEO shall
take out and maintain during the life of this Agreement such public liability and property
damage insurance as shall protect CITY, its elective and appointive boards, officers,
agents and employees, and AGP VIDEO and any agents and employees perForming
work covered by this Agreement from claims for damages for personal injury, including
death, as well as from claims for property damage which may arise under this
Agreement, whether such operations be by AGP VIDEO or by anyone directly or
indirectly employed by AGP VIDEO and the amounts of such insurance shall be as
follows:
(1) Public Liability Insurance. In an amount not less than (One
Million Dollars ($1,000,000) for injuries, including, but not limited to, death to any one
person and, subject to the same limit for each person, in an amount not less than One
Million Dollars ($1,000,000) on account of any one occurrence.
(2) Property Damage Insurance. In an amount of not less than
One Million Dollars ($1,000,000) for damage to the property of each person on account
of any one occurrence.
b. Comprehensive Automobile Liability. Bodily injury liability coverage
of One Million Dollars ($1,000,000) for each person in any one accident and for injuries
sustained by two or more persons in any one accident. Property damage liability of One
Million Dollars ($1,000,000) for each accident.
c. Workers' Compensation Insurance. In the amounts required by
law.
d. Proof of Insurance. AGP VIDEO shall fumish CITY, concurrently
with the execution hereof, with satisfactory proof of carriage of the insurance required,
and adequate legal assurance that each carrier will give CITY at least thirty (30) days'
prior notice of the modification or cancellation of any policy during the effective period of
this Agreement. The certificate or policy of liability of insurance shall name CITY as an
additional insured with AGP VIDEO.
4.04 LAWS TO BE OBSERVED AGP VIDEO shall:
a. Procure all permits and licenses, pay all charges and fees, and give
al� notices which may be necessary and incidental to the due and lawful prosecution of
the services to be performed by AGP VIDEO under this Agreement;
b. Keep itself fully informed of all existing and proposed federal, state
and local laws, ordinances, regulations, orders, and decrees which may affect those
engaged or employed under this Agreement, any materials used in AGP VIDEO
4
performance under this Agreement, or the conduct of the services under this
Agreement;
c. At all times observe and comply with, and cause all of its
employees to observe and comply with all of said laws, ordinances, regulations, orders,
and decrees mentioned above;
d. Immediately report to the CITY's Contract Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders,
and decrees mentioned above in relation to any plans, drawings, specifications, or
provisions of this Agreement.
4.05 RELEASE OF REPORTS AND INFORMATION. Any video tape, reports,
information, data, or other material given to, or prepared or assembled by, AGP VIDEO
under this Agreement shall be the property of CITY and except as otherwise specified
herein shall not be made available to any individual or organization by AGP VIDEO
without the prior written approval of the CITY's Contract Manager.
4.06 COPIES OF VIDEO TAPES. REPORTS AND INFORMATION. If CITY
requests additional copies of videotapes, reports, drawings, specifications, or any other.
material in addition to what the AGP VIDEO is required to furnish in limited quantities as
part of the senrices under this Agreement, AGP VIDEO shall provide such additional
copies as are requested, and CITY shall compensate AGP VIDEO for the costs of
duplicating of such copies at AGP VIDEO's direct expense. AGP VIDEO may sell
copies of tapes to any individual or organization for a fee not to exceed $25.00.
5.00 OBLIGATIONS OF AGENCY/CITY
5.01 COOPERATION: CITY agrees to comply with all reasonable requests of
AGP VIDEO necessary to the performance of AGP VIDEO's duties under this
Agreement.
6.00 TERMINATION OF AGREEMENT
6.01 TERMINATION OF NOTICE: Nofinrithstanding any other provision of this
Agreement, any party hereto may terminate this Agreement, at any time, without cause
by giving at least thirty (30) days' prior written notice to the other party to this
Agreement.
6.02 TERMINATION ON OCCURRENCE OF STATED EVENTS: This
Agreement shall terminate automatically on the occurrence of any of the following
events:
Bankruptcy or insolvency of any party;
Sale of the business of any party;
The end of the thirty (30) days as set forth in Section 6.01;
End of the Agreement to which AGP VIDEO's services were necessary, or
F�
Assignment of this Agreement by AGP VIDEO without the prior written consent of the
CITY.
6.03 TERMINATION BY ANY PARTY FOR DEFAULT: Should any party
default in the perFormance of this Agreement or materially breach any of its provisions,
the non-breaching party, at its option, may terminate this Agreement, immediately, by
giving written notice of termination to the breaching party.
7.00 SPECIAL PROVISIONS
7.01 INTEREST OF AGP VIDEO: AGP VIDEO covenants that it presently has ,
no interest, and shall not acquire any interest, direct or indirect, financial or otherwise,
which would conflict in any manner or degree with the performance of the services
hereunder. AGP VIDEO further covenants that, in the performance of this Agreement,
no subcontractor or person having such an interest shall be employed. AGP VIDEO
certifies that no one who has or will have any financial interest under this Agreement is
an officer or employee of CITY. It is expressly agreed that, in the performance of the
services hereunder, AGP VIDEO shall at all times be deemed an independent
contractor and not an agent or employee of CITY.
7.02 DISCRIMINATION: No discrimination shall be made in the employment of
persons under this Agreement because of the race, color, national origin, ancestry, religion
or sex of such person.
If AGP VIDEO is found in violation of the nondiscrimination provisions of the
State of Califomia Fair Employment Practices Act or similar provisions of federal law or
executive order in the perFormance of this Agreement, it shall thereby be found in material
breach of this Agreement. Thereupon, CITY shall have the power to cancel or suspend
this Agreement, in whole or in part, or to deduct from the amount payable to AGP VIDEO
the sum of Twenty-five Dollars ($25) for each person for each calendar day during which
such person was discriminated against, as damages for said breach of contract, or both.
Only a finding of the State of Califomia Fair Employment Practices Commission or the
equivalent federal agency or officer shall constitute evidence of a violation of contract
under this paragraph.
If AGP VIDEO is found in violation of the nondiscrimination provisions of this
Agreement or the applicable affirmative action guidelines pertaining to this Agreement,
AGP VIDEO shall be found in material breach of the Agreement. Thereupon, CITY shall
have the power to cancel or suspend this Agreement, in whole or in part, or to deduct from
the amount payable to AGP VIDEO the sum of Two Hundred Fifty Dollars ($250) for each
calendar day during which AGP VIQEO is found to have been in such noncompliance as
damages for said breach of contract, or both.
8.00 MISCELLANEOUS
8.01 REMEDIES The remedies
exclusive but shall be cumulative with, and
allowed by law or equity.
set forth in this Agreement shall not be
in addition to, all remedies now or hereafter
0
8.02 NO WAIVER: The waiver of any breach by any party of any provision of
this Agreement shall not constitute a continuing waiver or a waiver of any subsequent
breach of this Agreement.
8.03 ASSIGNMENT: This Agreement is specifically not assignable by AGP
VIDEO to any person or entity. Any assignment or attempt to assign by AGP VIDEO,
whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a
material breach of this Agreement giving rise to a right to terminate as set forth in
Section 6.03.
8.04 ATTORNEY FEES: In the .event of any controversy, claim or dispute
between the parties hereto, arising out of or relating to this Agreement, or the breach
thereof, the prevailing party shall be entitled, in addition to other such relief as may be
granted, to a reasonable sum as and for attomey fees.
8.05 NOTICES: Except as otherwise expressly provided by law, any and all
notices or other communications required or permitted by this Agreement or by law to
be served on or given to any party to this Agreement shall be in writing and shall be
deemed duly senred and given when personally delivered or in lieu of such personal
service when deposited in the United States mail, first-class postage prepaid to the
following address for each respective party:
AGENCY/CITY:
Steven Adams
City Manager
CITY of Arroyo Grande
P.O. Box 550 — 214 E. Branch Street
Arroyo Grande, CA 93421
AGP VIDEO:
Steve Mathieu
1600 Preston Lane
Morro Bay, CA 93442
8.06 GOVERNING LAW: This Agreement and all matters relating to this
Agreement shall be governed by the laws of the State of California in force at the time
any need for the interpretation of this Agreement or any decision or holding concerning
this Agreement arises. Venue for any action arising hereunder shall be in San Luis
Obispo County, Califomia.
8.07 BINDING EFFECT: This Agreement shall be binding on and shall inure to
the benefit of the heirs, executors, administrators, successors and assigns of the parties
hereto, but nothing in this section shall be construed as a consent by CITY to any
assignment of this Agreement or any interest in this Agreement.
8.08 SEVERABILITY: Should any provision of this Agreement be held by a
court of competent jurisdiction or by a legislative or rule-making act to be either invalid,
7
void or unenforceable, the remaining provisions of this Agreement shall remain in full
force and effect, unimpaired by the holding, legislation or rule.
8.9 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole
and entire agreement between the parties with respect to the subject matter hereof.
This Agreement correctly sets forth the obligations of the parties hereto to each other as
of the date of this Agreement. All agreements or representations respecting the subject
matter of this Agreement not expressly set forth or referred to in this Agreement are null
and void.
8.10 TIME: Time is expressly declared to be of the essence of this Agreement.
8.11 DUE AUTHORITY: The parties hereby represent that the individuals
executing this Agreement are expressly authorized to do so on and in behalf of the
parties.
8.12 AMENDMENTS: Amendments to this Agreement shall be in writinq and
shall be made only with the mutual written consent of all of the parties to this
Agreement.
Executed on
CITY OF ARROYO GRANDE
�
Tony M. Ferrara, Mayor
ATTEST:
at Arroyo Grande, Califomia.
By:
Kelly Wetmore, Director of Administrative
Services/Deputy City Clerk
AGP VIDEO
:
Steve Mathieu, Principal
APPROVED AS TO FORM:
:
Timothy J. Carmel, City Attorney
0
8.j.
�
�� INCORPOAATED 9 2
� � T MEMORANDUM
1 * JULY 10. 1911 *
cq� I ���p
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DII2ECTOR OF FINANCIAL SERVICE
SUBJECT: CONSIDERATION OF DESIGNATION OF AGENT (FEMA
REIMBURSEMENT FOR 2003 EARTHQUAKE DAMAGES)
DATE: FEBRUARY 10, 2004
RECOMMENDATION: �
It is recommended the City Council adopt the attached Resolution designating the City
Manager, Financial Services Director and the Public Works Director as the City's agents
for the purpose of requesting reimbursement for earthquake damages from the Office of
Emergency Services (OES) in December 2003 (Disaster FEMA 1505-DR).
FUNDING:
There is the potential of recovering a portion of the approximate $33,500 in damage to
City properties.
DISCUSSION:
The City is filing an application for assistance for damages incurred in the San Simeon
Earthquake. As part of that application, the City is required to adopt a resolution
specifying designated personnel as the _ representative to process these
reimbursements.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendations and adopt the attached resolution;
- Do not approve staff recommendations and do not apply for OES
reimbursement;
- Modify staff recommenda#ions by appointing other representatives and
approve;
- Provide direction to staff.
__�
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AUTHORIZING DESIGNATION OF
APPLICANT'S AGENT (FEMA REIMBURSMENT-2003
EARTHQUAKE DAMAGES)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande:
1. That Steve Adams, City Manager, or Lynda Snodgrass, Financial . Services
Director, or pon Spagnolo, Pubiic Wor{cs Director is hereby authorized to execute
�for and in behalf of the City of Arroyo Grande, a public entity established under
the laws of the State of California, this application and to file it in the Office of
Emergency Services for the purpose of obtaining certain federal financial
assistance under P.L. 93-288 as amended by the Robert T. Stafford Disaster
Relief and Emergency Assistance Act of 1988, and/or state financial assistance
under the Natural Disaster Assistance Act. �
2. That the City of Arroyo Grande� a public entity established under the laws of the
State of California, hereby authorizes its agent(s) to provide to the State Office of
Emergency Services for all matters pertaining to such state disaster.
On motion by Council Member
the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
, seconded by Council Member , and on
the foregoing Resolution was passed and adopted this day of , 2004.
�
�
RESOLUTION NO.
PAGE 2
TONY M. FERRARA, MAYOR
AT�EST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a
Public Hearing on the following item:
CASE NO.:
APPLICANT:
LOCATION:
APPELLANT:
Appeal of Viewshed Review Case No. 03-008
Doug Scotto
363 Spanish Moss Lane
Doug Scotto
The City Council will consider an appeal of the Planning Commission's denial of
Viewshed Review Case No. 03-008 for the construction of a second story addition on
an existing residence.
In compliance with the California Environmental Quality Act, the Community
Development Department has determined that the proposed project is Categorically
Exempt under Section 15303 of the CEQA Guidelines.
Any person affected or concerned by this issue may submit written comments to the
Director of Administrative Services before the City Council hearing, or appear and be
heard in support of or opposition to the project.
Any person interested in the proposal can contact the Community Development
Department at 214 E. Branch Street, Arroyo Grande, Califomia, during normal business
hours (8:00 a.m. to 5:00 p.m.) Copies of the appeal application and related documents
are available for public inspection at the above address.
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the Public Hearing described in this notice, or in written
correspondence delivered to the City Council, at or prior to, the Public Hearing. Failure of
any person to receive the notice shall not constitute grounds for any court to invalidate the
action of the legislative body for which the notice was given.
Date and Time of Hearing: TUESDAY, FEBRUARY 10, 2004 AT 7:00 P.M.
Place of Hearing: ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA 93420
/11�--�
Kelly Wet ore, Directive of Administrative Services!
Deputy City Clerk
Publish 1 Time on Friday, January,30} 2004 .
� T MEMORANDUM
* ru�r ,o. ,e „ ,
c ���FORN� P
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR
BY: ANDREA KOCH, PLANNING INTERN .� 1�
SUBJECT: CONSIDERATION OF APPEAL OF PLANNING COMMISSION DENIAL
OF VIEWSHED REVIEW 03-008; 363 SPANISH MOSS
DATE: FEBRUARY 10, 2004
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution, denying the appeal
and affirming the Planning Commission's denial of Viewshed Review 03-008.
FUNDING:
No fiscal impact.
DISCUSSION:
On December 16, 2003, the Planning Commission held a public hearing to consider
Viewshed Review 03-008, an application for a 502 square-foot second-story addition
above the garage of the house at 363 Spanish Moss. The Planning Commission
unanimously denied the project after finding that the proposed addition would be
inconsistent with the single-story character of the "Patio Homes" portion of Planned
Development 1.3 in which this project is located. In addition, the Planning Commission
expressed concern that approval of this addition would set a precedent for other second-
story additions in the neighborhood. The applicant has appealed the decision to the City
CounciL
Attached is staff's report to the Planning Commission, the Planning Commission's
Resolution, minutes from the December 16, 2003 Planning Commission meeting, and the
applicant's appeal letter. In considering the appeal, the Council is not limited to the
original reason stated for the appeal and may take action on any part of the project.
ALTERNATIVES:
The following alternatives are presented for Council consideration:
— Adopt the attached Resolution denying the applicant's appeal of the Planning
Commission's denial of Viewshed Review d3-008;
— Direct staff to draft an altemate Resolution and return at a specified date; or
— Provide direction to staff.
_. __ ._ . __._ ..�.....�..,.._,�.,_...
CITY COUNCIL
CONSIDERATION OF VIEWSHED REVIEW 03-008; 363 SPANISH MOSS
FEBRUARY 10, 2004
PAGE 2 OF 2
Attachments:
1) Planning Commission staff report.
2) Planning Commission Resolution denying Viewshed Review 03-008.
3) Draft minutes of Planning Commission meeting of December 16, 2003.
4) ApplicanYs appeal letter.
CC Statf Report
2/5/04
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DENYING THE APPEAL OF
VIEWSHED REVIEW GASE NO. 03-008, LOCATED AT 363
SPANISH MOSS, APPLIED FOR BY DOUG AND KIM
SCOTfO
WHEREAS, the City Council of the City of Arroyo Grande has considered an application
for Viewshed Review Case No. 03-008, filed by Doug and Kim Scotto, for construction of a
second story addition; and
WHEREAS, the City Council has held a public hearing on this application in accordance
with the Municipal Code; and
WHEREAS, the City Council found that this project is inconsistent with the General Plan
and the environmental documents associated therewith; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
FINDINGS
1. The proposed structure is inconsistent with the intent of Section 16.16.130 of
the Development Code; and
2. The proposed structure is inconsistent with the established scale and
character of the neighborhood and will unreasonably affect views from
surrounding properties; and
3. The proposed structure will unreasonably or unnecessarily interfere with the
scenic view from other properties, and potentially from James Way, a scenic
route, judged in light of permitting reasonable use and development of the
property on which the proposed structure or expansion was to occur.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby denies Viewshed Review Case No. 03-008, based on the above findings.
On a motion by , seconded by , and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 10th day of February, 2004.
RESOLUTiON NO.
PAGE 2
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
HEARING DATE: DECEMBER 16, 2003
AGENDA ITEM: II.B.
�
CITY OF ARROYO GRANDE !���
PLANNING COMMISSION STAFF REPO
CASE NUMBER:
APPLICANT:
° REPRESENTATIVE:
PROJECT LOCATION:
PROJECT DESCRIPTION:
PROJECT PLANNER:
Viewshed Review 03-008
Doug and Kim Scotto
Paul Davis
363 Spanish Moss
ATTACHMENT 1
Second floor addition (501.6 square feet) above the garage
Andrea Koch ��
LOCATION MAP
VSR 03-008
December 16, 2003
Page 2
PUBLIC NOTICE
Fifty-seven (57) Notices of Intent to Construct an Addition were sent out on October 8th,
2003 to property owners within 300 feet of the project. The Community Development
Department received three (3) written comments in response to the proposed addition.
In order to acknowledge the concerns of surrounding neighbors, the Community
Development Department scheduled Viewshed Review 03-008 for a public hearing on
Tuesday, December 16th, 2003. Fifty-seven (57) public hearing notices were sent out
on December 3rd, 2003 to property owners within 300 feet. A notice was published in
the Times Press Recorder on December 5th, 2003.
ENVIRONMENTAL REVIEW
Staff has reviewed the project in compliance with the California Environmental Quality
Act and has determined that the project is categorically exempt under Section 15301 of
the CEQA Guidelines, involving addition to existing facilities.
BACKGROUND
The project at 363 Spanish Moss is within the Planned Development 1.3 zoning district.
The portion of PD 1.3 in which the pro}ect is located consists entirely of single-story
"patio homes" built on relatively small lots. The applicant's property is 4,850 square feet
in size and is developed with a 1,500 square-foot house. Side setbacks are relatively
small at 4 and 6 feet.
The proposed addition is a 501.6 square-foot multi-purpose room above the garage.
Dimensions of the addition are approximately 22 feet by 24 feet. It incorporates a bay
window type strueture that overhangs the garage door.
The applicant submitted a Viewshed Review application October 8th, 2003. According
to Section 16.16.130 (C)3 of the Development Code, the Viewshed Review process
does not apply to properties located in approved planned developments with required
architectural review of all new or remodeled residences by the City or by the
development's board. However, the Viewshed Review or more complex PD
Development Code Amendment process is necessary in this case because Planned
Development 1.3 has no required architectural review and no functioning board to
conduct such reviews.
As part of the Viewshed Review process, property owners within 300 feet were notified
of the project and given the opportunity to submit comments and concerns during a ten
(10) day review period. Three (3) property owners in opposition to the project submitted
letters to the Community Development Director. Because of these letters, and because
the Community Development Director was unable to reach the following findings after
the review period, the application was referred to the Planning Commission for a public
hearing as required by the Development Code.
VSR 03-008
December 16, 2003
Page 3
DiscussioN
The following are the required findings of approval and reasons why this project may be
inconsistent with the findings:
1. The proposed structure is consistent with the intent of Section 16.16.130 of
the Development Code.
It is not clear that Viewshed Review applies to PD zones, but it was the least
expensive application process to resolve the issues.
2. The proposed structure
the neighborhood anc
properties.
is consistent with the established scale and character of
will not unreasonably affect views of surrounding
Specifically, a concern is that the second story addition is inconsistent with the
single-story scale and character of the "Patio Home" portion of this established
°Planned Development" neighborhood.
3. The proposed structure will not unreasonably or unnecessarily interfere with the
scenic view from any other property, judged in light of permitting reasonable use
and development of the property on which the proposed structure or expansion is
to occur.
The second story addition and similar additions if permitted in the area may
impede views from neighboring properties, as well as from James Way, a
scenic parkway.
The Deelaration of Covenants, Conditions, and Restrictions for Planned Development
1.3 states that there are no height restrictions in the "Patio Home" portion of this
development, except as imposed by the City of Arroyo Grande. However, second story
additions may be problematic in terms of scale and view obstruction, as stated above in
the findings. Neighbors opposing the project cited these reasons, as well as light
obstruction. Another concern regarding the proposed addition is that allowing it may be
equivalent to amending Planned Development 1.3.
RECOMMENDATION
Staff recommends that the Planning Commission review the project and adopt a
resolution denying the Viewshed Review application.
Attachments:
1.
2.
3.
4.
5.
6.
7.
Photos of project site and surrounding neighborhood.
Plans for the proposed addition.
Declaration of Covenants, Conditions, and Restrictions for Planned
Development 1.3.
Written correspondence from Sylvia Landy.
Written correspondence from June Steves.
Written correspondence from Nelly Ford.
Letter and petition from Doug Scotto
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RECITALS:
A. Deelarant is the owner of eertnin real pzoperty in the City of
Arroyo Grande, County of San Luis Obispo. California, more particularly
deseribed as Traet No. 1390, per map zeeozded Auaudt 2, . 1988 .
in Book 1� , pa9e 73 , ot lfaps in the ofiice of tbe San
Luis Obispo County Recorder. Said cract consists of lots whieh are
designated for the lolloving purposes:
Lot A:. Drainage anA Park
Lo� 9: Proposrd School Site '
Lot C: Public Purposes
Lots 1- 10, 110 - 156. 183, and 185 - 233: Single Family
Homes
Lots 11 - 109, and.157: Patio Homeu
e. For the mutual benefie of all of the lots eomprising Tract 1390,
but speeifically excludinq Loes A, B. D, 182, and 184 from this Deelara-
tion, Mhich propeity not includinq the excluded lota is hereinafter �
called "the,subjeet �,roperty,' and for the benef:t of tt►e present and
future orrners and oecupants of the subjeci propertp and to meet the re-
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ATTACHMENT 3 �
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Recordinq requested by: i •� ; .�y .
Ticor Title Insurance Co. � .
� when recorded return to: � • : _ ,
STEPNEN N. COOL " DOC'.NO. , 4 � 2 Q Z
Attorney at Larr OfFKXALRECOROS . � -� "• � � . _
i577 El Camino Real BANWISOBISPOCO .�L
Arroyo Grande, CA 97420 , � g � '
FFUWCIS M. COONEY
County qerk Reootdet
n�e 1: 55 PM ,
DECLARATION OF COVENANTS. CONDITIONS ANO RESTRICTIONS I
ROYAL OAXS. A PLANNEC R ESIDENTIAL DEVELOPMEtt?
Lots 1 t�rouqh 181, 183, and 16S throuah 2�3, Inclusive
.
TRACT NO. 1�90 .
C1'CY UF' ARNOYO GFtANDE COUNTY OF SAN LUIS OBISPO. CALIFORNIA •
THIS DECLARATION OF COVEVANTS, CONOI'fIONS AND RESTRICTIONS made
this 2nd day of Auqust , 1988, by ROYAL OAXS ESTATES, a
California Limited partnership, hereinafter called 'Declazant,` as Z
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follows: �
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quirements of tF�e City of.Arroyo Grande foz approval of Traet No."1390 �' •'
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ineluding Ordinanee No. 355 and Reaolution No. 2133 of the City of i
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.. �
Arroyo Gzande, Declarant desires and intends by this Declaration to - �
establish eertain covenants, cooditions, and reatrictions tor the gen-
eral benefit o� the subjeet property and the ovners and reaidentc thereof. ,
NOw, THEREFORE, declarant hereby declares that the subject property .
and each and every lot therein shall be held, convoyed, uaed, occupied,
and improved subject to the following uniform coveaants, conditions and
restrietions for the benetit and protection o! tha respeetive ownnrs o!
i
the subjeet property: and to run vith Gho land and ba bindinq on all �
parties havinq or acquirinq any right, tltla, oz intaraat in tha subject I
property or any portion theaot, to Snura to tho baaofit ot and ba bind-
ing upon each aucceesor and aasiqnee in intereat of Declarant, and to
apply with equal force and effeet to each of the residential lota there- �
in exeept as otherwise cpecifically provided. Any conveyance, transter, '
�
aale, or assiqn.uent made by Declarai�t of any lots withln tRe sub�eec . '
property shall be deemed tn incorpocate .by reference, and be aubject to, �
each of the provisionc of this U�claration.
1. BUILDING CON ANU USE RESTRICTIONS
A. Minimum Size of Struceures TAe min: am size for all.
primary residential atructuren (excluding garages) on Lota 1- 10, 110 - i
. ;
156, 158 - 181, 184, and 164 - 233, incluaive, shall be 1,600 square `
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feet. � �
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e. Roofs All zoofs shall be eonatructed of concrete ,
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tile or shake. �
C. Antennas: No viaible antennas shall be eonstrueted �
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upon any loi.
D. Types of Occupicd Structuree: No mob:lehome, trailer,
or other movable dwelling a'�all be placed on any lc: tor purposes of
occupaney, either temporary or permancnt. No qeodesic domes shall be
eonstr��eeed on any lot.
E. Fencinas No barb:d wire, chainlink teneiaq, hogwire,
cr other metal fencing s.�al: be installed alonq any common boundazy line.
F. Parkina of Reereationel Vehicles: All recreational
v.�hicles, trailers, boats, campers, and similar vehieles shall be Y.ept
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and stored behind front or side building ■atback linee. -
G. • tteiaht Limlts: l�ll structures shall eonform to the �
schedule of,height limits aet forth in Exhibit 11, attached hereto and
incorporated hereio.
H. Gradin : Each owner ie advised by this Declaration
that the City oE ?sroYc Grande o+ill not permit any turther qradinq of
lote,other than minor detail grading work, for vhich a qradiag permit
alll be required.
Z. TREE PRESERVATIONs There have been desiqnated upo� the sub-
division map 1or Tract tzo. 1790 certaia area� •hovn as 'landmask tree•
or grover," which areaa constitute seanic and trea pre�ervation aa�e-
ments. Theae desiqnatione are Lotended to Lurthas the pzotection and
preservation of nstural oak trees within aueh areas for the mutual bene-
ftt of the owners of lota vlthin the property and tha qenaral public.
Tree removal, tree trimming (except as required for trea pzeservaticn),
yaaJing, fe�cing� nnd building Within ouch cascmente ie prohibitod, ¢n-
less Eirat specifically approved by the City Council ot ths City of
Arroyo Grande.
], LOT DIVISIONS: In order to protect the sinqle family charac-
Cer of the development, no further divSsion ol an• lot vithin the aut- •
ject property ehall be permitted. With the exce?tion oE Lots 162, 18�.
and Lot B, which may be divided u�,on approval'of the City of 7�rreYo
Grande.
4. ARCNITECTURAL CONTROL CO!'J�tITTEEs There is hereby esGablished
for the subject property an architectural control committee eonaistinq
of three (]) members, initfally being the lollowing pereonai WILLIAM
E. LACKEY, DON MC HANEY and JAMSS HOORE. In thn event of death or
resiqnation of any mecaLcr of the committee, the remaining members shall
have the auihority to dzsiynate a successor. At any time, the reeord
owners of a majority of the lots comprisinq che subject property shall
have the power through a duly recorded written ir.strument to chanqe
the membership ol the committee or to withdraw from the eommittee or
reseore to it any of its po++ers and duties.
No building shall be erected, plaeed, or altered on any lot xiehin
the subject pzoperty until the construc�ion plans and speeilieations
and a plan ahowing the location ot the atructure have been approved by
the architectural control committee ae to the quality of aor�^anship
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and materials, harmon� of external�design with existing structuzes, and
as to location with respect to and finish grade elevation.
No fenee or wall rhali be erected, plaeed, or altered on at►p lot aearer _.
to any etreet than the minimum building setbxck lina unless aimilarly
approved by tF.s.committee..
5. ENFORCEMENT: Any Pwn81. of a lot within the aubjeet property
shall be entitled to take legal action aqainst any owaez who shnll
violata any covenant��condition, or restrictioa set forth in`this -:
Declaration. In any such action, the pzevailinq party �hall ba antitled,
to reesonable,attorneY's.iena and court co..ts in •aid action.
6, AMENDMENTi This Declaration may be modlfied, amended, or
deleted by the execution either of an amended.declaration, or o1 an
amendment to this Declaration, duly executed nnd aeknowledqed by not less
than aixty-aeven percent (671) of �ha total voting power ot tne asaocia-
tion. Such amendmant ahall be effective upon ita zeeordation in the
oftice of the Snn Luia Obispo County Recorder. No ameridment to this
Declaration sh..11 be valid if the aame substantially interteres with
- the right of any ov+ner ot a lot within the eubject property to use and
maintain his prop�=ty toz rerideneial purposer, or vhieh has the atteet
of eliminatinq the tree preseivation eondiiiona aet forth in Seetion 2
i
of this Declaration.
No amendmer.t shall be �fteetive tor any purpos^- uatil npproved by
the City Council of the City ot arroyo grande as being conaisteni witn
che conditions of approval oE Traet No. 1390.
IN WITNE55 WHEt+.EOF, Declaranta have executed this Deelaration ot
Covenants, Conditions and Restrictiona the d�y and year first above
Written. �
ROYAL OAKS ESTATES, A California
Limited PartnershiQ
BY =.L � %/' /` �
Wil iam E. Laccey Genaral Partner
IIY. , '
eeta M. Lackey, General tner
DON MC NANEY REALTY, A California
' Corpora on, enural artner
BY � ald . c ney resident
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� 71COR TITUE INSUR��
C�T. M0. MNMM� �:
TOIMaCA(hM� � '
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S'TATL OF U,�.1 ORNtA . ` No � N b� � rnd ta
COUNTY OF (ors mc. th� ^Q
( 7 na ' -- �'` G n xnea w� asated
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sud Sn•t. V«yO1u11Y �Pp�'Kd [o me oe �c ba�u � µ rfef � `n u � d � �iAeaca
�� k�wn to mc or proved buL o[ ��/��' �rt�y ��
���ynr iwown to�� u he"� to� me on the
� �� wichm M+a�men� s► the
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W �K 1�1t �� , I1�1� Rt II1fllI OA
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� tl�e eorpont : ebe V"t^i�hip �'at c:ecuad A. CLARi(
bc6df of . 1i0TAl{T ►UtI1C
tl�e witAia iastrv�n�. and acknowled�cd w me that svcA
ror�ncion oxccnced tAe ssene a� tucA p��T ��at i. iAll ��� �
sseeuud tAe u��- y pn.,rrm bd+a ah �. t�oo
such p:rcners� i� �ad offcial fd.
�y{TNESS my h
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C.T. NO. NN�O _"_ . '� TiCOR TITI.E INSURA�'��E
TO 21tN CA 11-��I . , .
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COUNTY �R [or enc. ndeni�ned, i��
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uid Sate. nally �pp�aKd
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= eridrnee to b� A, CWIK
y �� te mt �Ao exeeated cAe wi� inswmenc u Kp(AAY ►UtUC
i �'.�;,,� _ of the pannus et the p��'ip ' ptI3P0 CO�I�T'f
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io pw eAat sueh P iRneeehlp M
WI7NE55 mr h�ad aad otfidd teal.
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. EXHISIT A • -
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, SCHEDULE OF BUILDING HEIG!{T LINITS '
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, The tollowinq achedule of buildinq heiqht litaito, as meesured .
. from the center of the buildinq paid, shall applyt
Reiqht .
Lots���° � �
1 - 3 . � '
131 - 174, 18 toot � .
136 - 156; 158 � i
162 - 168, 183 , _
• ' 187 - 210 � • �
221 - 273 26 test
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. 110 - 130 {
135 . _ �
159- 161 � -- ... �
' 169-181 . . .. . _. �
211 - .220 - -� _ . .
REtMINING LOTS 11AVE NO NEIGNT �RESTRICTION
� ' EXCEYT AS IliPOSED bY THE CITY OF AAAGTO.GAAH�E
. . . ..
_ ... . _ EXHIBIT A = ' • •
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� C1TY OF ARROYO GRANDE
COMMUNITY OEVELOPMENT DEPT.
ATTACHMENT 4
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ATTACHME�i � 5
� CITY.OF ARROYO GRANDE � , � _ _ v v � � � LUU3 _
Cb���T� DEV��:vP�t'r D��xT�t'r CiTY OF ARROYO GRANDE
P.o. Box sso : . � COMMUNff1' DEVELOPMENT DEPT.
ARROYO GRANDE, C�1. 93421 • .
DEAR MR. STRONG: �
I DO NOT BELIEVE'V�WSHED PERMIT 03-008 SHOULD BE APPROVED. - �
THE LOTS ARE VERY SMALL IN THIS TRACT - ESPECIAI�,Y UN THIS PART OF
TRAC�.... THE LOTS AR� AT VARIOUS LEVELS, AND TF� VIEW OF EVEN TI� SUN
I3 BLOCKED SOMETIlI�S. �
TI� PROPERTY AT 363 SPANTSH MOSS WOULD NOT DIRECTLY EFFECT MY
" PRO�ERTY, BUT IF THIS PERMIT IS ALLOWF,� TI�N TT WOULD SET A.
PRECEDENT SO THAT PERHAPS MY NEXT DOOR NEIGHBOR COULD ADD A
SECOND STORY. I DO NOT WANT TO SPEND TF� LAST FEW YEARS OF MY LIFE
FEELING LIKE I AM LIVING IN A DUNGEON WITFi HIGH WALLS AROUND ME. �
IT IS BAD ENOUGH WITH ALL TI� RETAIl�TING WALLS AROUND ME.
7IJNE STEVES 481-5280
399 MESQUTTE LAND
ARROYO GRANDE, CA 93420 �
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ATTACHMENT 6
OCT 1 �5 2003
CfTY OF ARROYO GRANDE
COMMUNlTY DEVELOPMENT DEPT.
V I t;� W S�t e c� '��r rn t-F- 0 3- o 08'
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S" ,y bng � .� r�P �`� ��n p�i C� w S�Cvn, c� f o or o� n �
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p ���,�,,{, 983 Spanish Moss Lane
�� p� �m r7{,►V L�0 Arto}ro Grende, CA 93420
ATTACHMENT 7
December 12, 2003
214 East Branch St
Arroyo Grande, CA 93420
Subject vewshed Review 03-008, 363 Spanish Moss Lane
Dear Planning Commission Board,
I would like to begin by briefly introduang mysetf and family and our reasons for building this 2"� story
addfion. My name is Doug Scotto, a life long resident of San Luis Obispo County and 13 year veteran
of the San Luis Obispo County SherifPs Department, empioyed as a Deputy Sheriff assigned to Patrol
in the South County. My wife, !Gm Phiilips (a.ka. Scotto) is a Nurse Practitioner in an OBiGYN office in
the city of San Luis Obispo. Kim and I married two years ago and oombined famil'res and are now
raising three heaithy gi�ls together, ages seven, nine, and 11. FGm was the .original rnmer of 363
Spanish Moss Lane. Due to the size of our family and ever rising house costs we decided that adding
on to our house would be the best resolution in gaining a little space. Please review the following
attachments prior to the meeting where i wili present more information for your infonnation as well.
Attached to this letter you will find the foilowing:
• Artist conception drawing of the purposed 2"� story addition above our garage.
• Artist conception picture of 2"`'story addition using Paint Program — Not to scale.
• Letter of Opposition from neighbor, Nelly R. Ford, originally filed during Architectural Review
phase of this project - It should be noted that her �esidence is located directly behind me and is
approximately four feet below my grade. .
• °Letter of SupporY' with comments from my neighbo�s regarding the 2"� story addition.
I would like to point ou# that on December 11, 2003; I spoke with Nelly Ford regarding this addi6on,
showing her the artist conception drawing. Af#er we spoke at length and sfie unders#ood where the
addition would be located, the front of my residence over the garage, and that it would in no way e'ither
impede her view or cast shadow on her residence, she signed my "Letter of Support°
Lastly, I look forvvard to presenting more information to you at the Planning Commission meeting on
Decem6er 16, 2003. My contractor, Paul Davis of Paul Davis Construction will be present, as well as
several neighbors wishing to speak on my behalf.
Sincerely,
1�
Douglas K tto
Resident
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OCT 1 �5 2003
CiTY OF ARa0Y0 GRANDE
COMMUNITY DEVELOPMENT DEPT.
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Second Story Addition
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ATTACHMENT 2
RESOLUTION NO. 03-1913
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ARROYO GRANDE DENYING APPROVAL
OF VIEWSHED REVIEW CASE NO. 03-008, LOCATED AT
363 SPANISH MOSS, APPLIED FOR BY pOUG AND KIM
SCOTTO
WHEREAS, the Planning Commission of the City of Arroyo Grande has considered an
application for Viewshed Review Case No. 03-008, filed by Doug and Kim Scotto, for
construction of a second story addition; and
WHEREAS, the Planning Commission has held a public hearing on this application in
accordance with the City Code; and
WHEREAS, the Planning Commission found that this process is consistent with the
General Plan and the environmental documents associ�ted therewith; and
WHEREAS, the Planning Commission has reviewed this project in compliance with the
California Environmental Quality Act (CEQA) and has determined that the project is
Categorically Exempt per Section 15303 of the CEQA Guidelines; and
WHEREAS, the Planning Commission finds, after due study, deliberation and public
hearing, the following circumstances exist:
FINDINGS
The proposed structure is inconsistent with the intent of Section 16.16.130 of
the Development Code; and
2. The proposed structure is inconsistent with the established scale and
character of the neighborhood and will unreasonably affect views from
surrounding properties; and
3. The proposed structure will unreasonably or unnecessarily interfere with the
scenic view from other properties, and potentially from James Way, a scenic
route, judged in light of permitting reasonable use and development of the
property on which the proposed structure or expansion was to occur.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of
Arroyo Grande hereby denies Viewshed Review Case No. 03-008, with the above findings
hereto and incorporated herein by this reference.
On a motion by Commissioner Amold, seconded by Commissioner Keen, and by the
following roll call vote to wit:
RESOLUTION NO. 03-1913
PAGE 2
AYES: Commissioners Amold, Keen, Brown, Fowler and Chair Guthrie
NOES: None
ABSENT: None
the foregoing Resolution was adopted this 16th day of December, 2003.
ATTEST:
LYN REARDON-SMITH,
SECRETARY TO THE COMMISSION
AS TO CONTENT:
JAMES GUTHRIE, CHAIR
ROB STRONG,
COMMUNITY DEVELOPMENT DIRECTOR
� � ��� ATTACHMENT 3
MINUTES
CITY OF ARROYO GRANDE
PLANNING COMMISSION
DECEMBER 16, 2003
CALL TO ORDER — The Arroyo Grande Planning Commission met in regular session with
Chair Guthrie presiding; also present were Commissioners Arnold, Brown, Keen and
Fowler. Staff members in attendance were Community Development Director, Rob Strong,
Associate Planner, Kelly Heffernon, Assistant Planner, Ryan Foster, Assistant Planner, Jim
Bergman, Planning Intern, Andrea Koch and Public Works Engineer, Victor Devens.
AGENDA REVIEW: No Changes.
APPROVAL OF MINUTES: The minutes of December 2, 2003 were unanimously
approved as written on a 5/0 voice vote.
ORAL COMMUNICATIONS: None.
WRITTEN COMMUNICATIONS:
1. Memo from Ryan Foster re: Preliminary meeting with representatives of the Bridge
Street group.
2. Letter from Milton Hayes, dated December 15, 2003, re his driveway in respect to item
III.A.
3. Memo from Fire Chief, Terry Fibich re: Janowitz Access Easement, item III.C.
4. An additional �ist of names in support of Viewshed Review for 363 Spanish Moss Lane,
item III.B.
II.A. MINOR USE PERMITS APPROVED SINCE NOVEMBER 18, 2003 - SUBJECT TO
10-DAY APPEAL.
PUBLIC HEARING ITEM III.A: CONDITIONAL USE PERMIT CASE NO. 03-004;
APPLICANT — CINGULAR WIRELESS; LOCATION — CITY RESERVIOR NO. 4 OFF
BRANCH MILL ROAD. Staff report prepared and presented by Associate Planner, Kelly
Heffernon.
Ms. Heffernon gave an overview of the proposal to install eight (8) cellular communication
antennas, approximately 8-feet in height, on top of City water tank Reservoir No. 4 and
place an equipment shelter in a 504 square foot lease area.
The Commission had questions regarding the requirements of the Telecommunication
Facilities Siting and Permit Submittal Requirements and had a concern that information
required had not been submitted.
The Commission agreed on a 5/0 voice vote to approve Minor Exception 03-012.
MINUTES �
PLANNING COMMISSION
DECEMBER 16, 2003
PAGE 2
Tricia Knight, SBA Nefinrork Services, Inc. representative for Cingular Wireless, stated that
she handled the land use entitlement for Cingular and could answer Commission questions.
In answer to Commission questions Ms. Knight stated:
• The information on the 500-foot map regarding residences was not included, but was
discussed with staff as there was only one residence of concern.
• The radio frequency report that goes to the FCC was included and does comply.
• Photo simulations were provided showing four different views from various public
roads and on the site plans provided a vicinity map and directions to the site.
• The paint color will match the water tank color and the existing antennas.
• Total antenna capacity on the water tank is up to the Commission's discretion. A lot
of antennas could be installed before FCC limit would be reached to ensure zero
radio frequency conflict befinreen carriers.
• The site serves as both coverage and capacity for Cingular Wireless. Eight
antennas are necessary for capacity, and the height of the tank serves as the
coverage. The site serves these dual purposes and eliminates the need for two
sites.
• The limits of co-location depends on the carrier, and requirements can vary.
Chair Guthrie opened the Public Hearing and hearing no comments closed public comment.
Commission Comments:
• The aesthetics of the project were acceptable.
• Condition 19: Like to make sure that total height of the structure for the antenna
should be no higher than the existing antennas.
• Language on the color requirement should include that the cable tray next to the
ladder should match the color of the tank.
• Make sure the shrubs look like those shown on the plans because the existing
landscaping does not look good and existing enclosures can be seen from the
church parking lot near Trinity Avenue.
• Mr. Hayes concerns for traffic speed on the private access road should be
addressed.
• Request that staff require consistency regarding the requirements of the guidelines
and the information to be submitted.
Commissioner Brown made a motion, seconded by Commissioner Fowler to approve
Conditional Use Permit Case No. 03-004, to mount eight (8) cellular communication
antennas on top of City Reservoir No. 4, and place an equipment shelter on a 504 square
foot lease area with the following additional conditions:
1. Speed limit and private road sign shall be erected.
2. Total height of the structure for the antenna to be no higher than existing antenna.
3. Paint color of the cable on the side of the tank to match the tank paint color.
and adopt:
MINUTES PAGE 3
PLANNING COMMISSION
DECEMBER 16, 2003
RESOLUTION 03-1912
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT CASE
NO. 03-004, APPLIED FOR BY CINGULAR WIRELESS
The motion was approved on the following roll call vote:
AYES: Commissioners Brown, Fowler, Arnold, Keen and Chair Guthrie
NOES: None
ABSENT: None
the foregoing resolution was adopted this 16 day of December 2003.
PUBLIC HEARING ITEM III.B: VIEWSHED REVIEW CASE NO. 03-008; APPLICANT —
DOUG & KIM SCOTTO; LOCATION — 363 SPANISH MOSS LANE. Staff report prepared
and presented by Assistant Planner, Jim Bergman and Planning Intern, Andrea Koch.
Ms. Koch gave an overview of the proposal for a 502 square foot second floor addition
above the existing garage. Ms. Koch explained that three letters of opposition from
neighbors had been received by the Community Development Department; one of these
neighbors had since signed a petition in support of the project after further reviewing the
project. The project property is located within the P.D. 1.3 district in an area consisting of
single story "patio homes" on relatively small lots and setbacks. The CC&R's for the P.D.
1.3 district state there are no height restrictions for this patio home portion except as
imposed by the City. The required findings for viewshed approval cannot be made. An
option for the applicant is to apply for a Planned Development Amendment within Royal
Oaks to allow second story additions for everyone in the patio home portion of P.D.1.3.
Chair Guthrie opened the Public Hearing.
Doug Scotto, applicant gave a power point presentation and stated:
• He wished to expand due to size of family and the fact that he wished to remain in
the same neighborhood.
• He did not believe the addition of the room over the garage would block anyone's
view.
• The ARC did not think that the addition would obstruct anyone's view.
• He did not think the CC&R's were still in existence, nor preclude second story
additions.
Paul Davis, Construction Contractor, in reply to Commissioner Arnold stated that it would
not be feasible in this case to further expand the second story due to the existing structure,
cost of remodeling and inadequate room to get equipment in and out of side and rear yards.
Commission Comments:
• Respect the argument that the applicant needs more room and wants to remain in
the neighborhood.
MINUTES
PLANNING COMMISSION
DECEMBER 16, 2003
PAGE 4
• Viewshed requirements of City Code provide that any alterations to these homes be
in harmony with the existing homes and this project does not meet this finding.
• Allowing a second story for the patio homes may set a precedent.
• In this neighborhood of single story patio homes the expectation is probably that
these homes will remain like this.
• Allowing this expansion may take affordable stock out of the neighborhood for the
future.
• Would there be room to still accommodate finro cars in the garage with the addition of
the staircase?
• The addition looks like a box built onto the garage, does not look attractive and is not
consistent with the neighborhood.
• The option to get a DCA would allow greater notice (all of Royal Oaks) and allow the
whole neighborhood to decide if they want this change to P.D. 1.3.
Mike McAustin, 341 Mesquite Lane, in favor of the proposal:
• The project will not affect the view of anyone in immediate neighborhood due to the
topography; such an addition would not be feasible in some situations, but each
. situation should be reviewed on a case-by-case situation.
� We are part of the Royal Oaks development and there are many second stories in
this district.
Chair Guthrie closed the Public Hearing.
Further Commission Comments:
• This proposed second story addition would set a bad precedent, encouraging other
such additions that could transform the single-story character of the patio homes
neighborhood.
• This should not be approved without going through the DCA process.
• The lots are too small and two stories would change the character of neighborhood.
• To allow this could feasibly enable others to add second stories over the whole
house.
• This is not a viewshed issue.
• The findings cannot be made.
• Concern that the CC&R's are not in place.
• The viewshed should be denied due to lack of the findings and compatibility with the
neighborhood issue.
Commissioner Arnold made a motion, seconded by Commissioner Keen denying approval
of the Viewshed Review as it was not consistent with the findings and adopting:
RESOLUTION 03-1913
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE DENYING APPROVAL OF VIEWSHED REVIEW CASE
NO. 03-008, LOCATED AT 363 SPANISH MOSS, APPLIED FOR BY DOUG
AND KIM SCOTTO
ry.., �.. .�..�.. _. _...�.,..,.�.,._.�...,r
MINUTES
PLANNING COMMISSION
DECEMBER 16, 2003
PAGE 5
The motion was approved on the following roll call vote:
AYES: Commissioners Arnold, Keen, Brown, Fowler and Chair Guthrie
NOES: None
ABSENT: None
the foregoing resolution was adopted this 16�' day of December 2003.
PUBLIC HEARING ITEM III.C: CONDITIONAL USE PERMIT CASE NO. 03-002;
APPLICANT — TONY JANOWICZ; LOCATION — 447 LIERLY LANE. Staff report
prepared and presented by Assistant Planner, Jim Bergman.
Mr. Bergman gave an overview of the proposal to convert an existing 1504 square foot,
single-family residence into a secondary dwelling unit. Currently the site is developed with
a 2,156 square foot home, recently built, and a 1504 square foot house. There was an
understanding that when the new house was built the smaller house would be demolished.
Since that time the City has changed policy on 2" residential dwelling units allowing larger
units and the applicant has now filed for a Conditional Use Permit to keep the 1504 square
foot house as a 2" residential dwelling unit. Access to this property is off Cherry Ave
(unimproved dirt road) and access then off Lierly Lane (private road). Mr. Bergman then
stated outlined the exceptions requested to recent criteria:
• Maximum size of the secondary residence should be no more than 1200 square
feet, but no more than 50% of the primary residence (for this proposal no more than
1,078 square feet).
� Driveway access is dependent on a substandard non-public street.
• The primary residence and secondary unit should share the same utility meters
(these residences have separate meters and no sewer).
• The Development Code requires the minimum interior sideyard setback should be
21 feet (in this case it is only 6 feet from the adjacent property.
� Development Code also requires the secondary unit should architecturally match
the primary residence. The applicant intends to make modifications to make it
match the primary residence.
Finally, Mr. Bergman emphasized the important conditions:
• Improvement to onsite access via the private roads for public safety reasons.
� Staff would like the applicant to provide a 20-foot utility, drainage and access
easement from the property line, across his property to the next property.
• Would like the applicant to extend the right-of-way to 20 feet on Lierly Lane, if
possible with the cooperation of neighboring parcel owners.
Commission Questions:
• Has the size of the secondary unit and it's current building code compliance been
verified; it is substandard, would conformity be required? Mr. Bergman said the size
of the unit had not been verified, but would have to be and it would be up to the
Building Department to address code issues.
MINUTES
PLANNING COMMISSION
DECEMBER 16, 2003
PAGE 6
• For public safety issue should the house be demolished if the access could not be
widened? Mr. Bergman said such a decision would affect all of the seven properties
that use Lierly Lane and they would also not be able to make similar changes nor
subdivide until acceptable access is provided.
• Could the applicant be required to reduce the size of the house? Mr. Bergman said
this would be a Commission choice, but this is a relatively unique existing situation.
• The map shows Myrtle Street going through and this is not correct. (The creek
occupies the east end of the right-ofLway.)
• If the applicant were unable to deliver the easement would the City have to step in?
• Mr. Devens, Public Works, replied that the City should be required to assist by
eminent domain, but this is not usually done.
Chair Guthrie opened the Public Hearing.
Mark Vasquez, representative, gave the history explaining how the situation had evolved
and stating the many unresolved issues (a conceptual neighborhood plan had not been
agreed upon) and how difficult it was for the applicant.
Tony Janowicz, applicant, also explained the history and the improvements they had made:
driveway access with turnaround paved for safety; demolished an old shed and other
structures; installed a City water main system; added a total of 10,000 sq ft landscape.
Mike Titus, 404 Lierly Lane, opposed to the granting of secondary unit status and stating:
� The actual square footage of 1,720 greatly exceeds the allowable maximum.
• The unit has separate meters.
• The secondary unit only has a 5-foot setback.
� The widening of Lierly Lane to East Cherry would require acquisition of 12 feet
(possibly 6 foot on each side), which could require the destruction of two 50 foot, 50
year old trees.
• He could support the conversion of the building if it were brou�ht into conformance
with the current building codes and secondary dwelling criteria.
Karen Estes, 811 E. Cherry, stated that the map shows from the west property to the
Janowitz garage as being 36 feet and this does not appear to be that wide.
Mr. Vasquez, replied that the setback on drawing is wider than existing access (16 feet
wide). He further stated that the applicant is trying to save an existing house and
understands the concerns of ineeting the secondary dwelling ordinance requirement. If the
concern is with the access they would prefer to continue the proposal so negotiations with
neighbors could be made. With regard to building code issues everything new would have
to be to code and life safety issues would also be addressed.
Chair Guthrie closed the Public Hearing.
In answer to Commission questions, Mr. Bergman said:
• When the General Plan rezoning takes place the sideyard setbacks for single family
residential would be 5ft on one side and 10 ft on the other.
MINUTES
PLANNING COMMISSION
DECEMBER 16, 2003
PAGE 7
The General Plan mentions creating a neighborhood plan before any subdivisions
are allowed in this area.
The neighborhood plan in this case has concerns with regard to flooding, sewer,
utilities and circulation issues in this area.
Commission Comments:
• No problem with the concept, like the proposed changes on the house
• Problem with not being sure on the size of the second residential unit, if over 1500
sq ft it would be a real concern; cannot approve without verification of this
information.
� Like to see the size of the secondary house reduced.
• The easement needs to be dedicated on this property.
• Like to see a real attempt to get the rest of the easement at least to Cherry Avenue
alignment.
• This will become a non-conforming secondary unit.
• Like to see the applicant consider downsizing the second unit and conform to size
criteria.
• If this is not safe for fire code then it is not safe for the other existing homes.
• It would be nice if the neighborhood could get together to make the neighborhood
safer for everyone.
• Like to see consistency with easements around the City from a safety standpoint.
• Like to see complete and accurate description when the project comes fonnrard.
• Concern with long term sewer and circulation issues; the burden for infrastructure
needs to be shared.
• If approved the secondary unit should meet the current criteria where possible:
under 1200 sq ft; has to be single meter; owner should agree to tie in with the sewer
when it comes to the area; 5 foot setback acceptable.
• Access issue — finro sprinkled buildings would be safer than it has been to date.
After further discussion the Commission recommended that the item be continued to allow
the applicant time to come back with an alternative plan for the design of the house taking
into consideration a possible reduction in size to comply; have conditions for the meters,
sewer and consider how the lot and house would comply with potential Single Family
zoning.
Chair Guthrie made a motion, seconded by Commissioner Brown to continue the item to the
meeting of February 17, 2004 for clari�cation and decision.
The motion was approved on the following roll call vote:
AYES: Commissioners Guthrie, Brown, Arnold, Keen and Fowler.
NOES: None
ABSENT: None
The Commission took a 5-minute break.
MINUTES
PLANNING COMMISSION
DECEMBER 16, 2003
PAGE 8
PUBLIC HEARING ITEM III.D: RECONSIDERATION OF CONDITIONAL USE PERMITS
CASE NOS. 98-572, 98-573 & 01-005; APPLICANTS — RUSS SHEPPEL � KEVIN
KENNEDY; LOCATION —1299 JAMES WAY. Sfaff report prepared and presented by Rob
Strong, Community Development Director.
Mr. Strong gave an update on the proposed revocation of the Conditional Use Permits
and/or modification of Conditions of Approval due to non-compliance with the Conditions of
Approval.
Due to a request that several tenants of the Sheppel building were waiting to testify and due
to the late hour, Chair Guthrie opened the Public Hearing.
Chuck Cochran, 860 Oak Park Blvd., (Sheppel building) tenant:
• Has a problem with parking in the area, but it is affected by time of day and at times
has had to park across the street. He is usually at work six days a week, 12 hours
day. He noticed the peak problem seems to be 8:30 to 10:3Q a.m.
In reply to Commission questions Mr. Cochran said:
• Sometimes customers and patients have to park all the way down the hill
• He had reviewed the proposed parking solutions and if there were posted parking for
their building with specific times it would cover his needs.
� 25 parking spaces would be adequate only if employees parked elsewhere.
Russ Barrett, Chief Engineer for a business at 860 Oak Park Blvd., stated that the problem
was not same for him, they only have four employees and they come in to work really early,
but they are sympathetic with the surgeons. If he comes in later than 8:30 a.m. there is a
problem with parking; he had not seen many people from Fitness center parking in our area,
but he believed the employees did; patients also try to park in the Fitness Center. 25
spaces would ease the situation temporarily.
Mr. Strong then described the intent of the staff recommendations contained in the staff
report stating that one key recommendation he would like addressed is that the allowance
for parking reductions be revoked and that the uses be calculated on the basis of operating
hours and City requirements.
Russ Sheppel, property owner, handed the Commission a parking study done by him a year
ago and then one done by him in the last three weeks, which shows the increase befinreen
the hours of 8:30 am — 11:00 am; the parking plan could work but would need to be
monitored; 25 spaces would be acceptable with some additional employee parking; it would
also work for our other building with 22 spaces if employees park elsewhere.
Commission Questions:
• With these proposals in place where will this situation be in 6 months? Mr. Sheppel
said it depends on the health club and the scheduling.
• Should there be an enforcement mechanism? Mr. Sheppel said he had discussed
#his with Mr. Kennedy and signage and tow away was an option and he would like
this to take place immediately.
MINUTES
PLANNING COMMISSION
DECEMBER 16, 2003
PAGE 9
• Could employee parking be elsewhere? Mr. Sheppel said they had an agreement to
utilize an area for employee parking and scheduling will make this all work.
Mr. Belsher, attorney, stated he thought they could come to an agreement on the parking
and the details should be worked out by February 3. Using a site plan he then described
the proposed parking areas that had been agreed upon. Mr. Belsher said that Mr. Sheppel
would like to apply the parking signage immediately with tow away sign and scheduled
parking time.
Kevin Kennedy, Kennedy Club Fitness, stated they wanted to maintain good relationship
with tenants in the buildings and have sympathy for doctors and patients; we need to
restrip the parking lot and put up definite signs with specific hours. The real issue has been
with the easements; we would like to have a flow through and would like the City to consider
opening up the blocked entrance; the parking study recommends this. We are opposed to
putting up gates as this blocks the flow through.
Commission Brown asked where traffic will go if after an agreement takes place the
membership increases? Mr. Kennedy said he thought the membership would level off and
if not they would consider price increases.
Commission Arnold had a concern that the health club was the problem and that other
options should be considered to alleviate this problem for the future.
Mr. Strong outlined the proposal:
• 20 spaces in the Sheppel � vicinity, weekday office use only.
• 25 spaces in the Sheppel II vicinity, weekday office use only.
• 19 spaces in driveway will become an interim shared parking arrangement.
• The designs for the parking should be developed and bid out by the February
meeting or the occupancy and use permits will be revoked.
• The driveway opening cannot be considered until the City has seen the parking
study and traffic study and an agreement that the City will not be liable.
• The City will monitor the parking and access situation once it is installed before i#
becomes permanent.
• The shared parking agreement with enforcement is due prior to January 17, 2004.
Chair Guthrie said he believed the enforcement of the parking would be the answer and
could make the parking work.
Brent Weaver, Manager Kennedy Club, agreed that they have a parking problem mainly 9—
10:30 Monday through Friday. The tenants from the other buildings use the club also. He
believed the parking could work.
Chair Guthrie closed the Public Hearing.
Commissioner Fowler left the meeting due to not feeling well.
�----m.
MINUTES
PLANNING COMMISSION
DECEMBER 16,�2003
PAGE 10
Chair Guthrie clarified that a parking agreement should be signed by January 17 (the
Commission will reconsider at the February 3, 2004 meeting) that is a commitment to the
plan and that the towing will be implemented immediately; monitoring will take place through
May to make sure it is working.
Chair Guthrie made a motion, seconded by Commissioner Arnold, to continue the
reconsideration of the Conditional Use Permits to the meeting of February 3, 2004 to enable
both owners to submit plans and supporting information needed to resolve interim CUP
amendments.
The motion was approved on the following roll call vote:
AYES: Commissioners Guthrie, Arnold, Brown and Keen.
NOES: None
ABSENT: Fowler
NON-PUBLIC HEARING ITEMS: None.
DISCUSSION ITEMS: The Commission agreed to cancel the meetings of January 6, and
January 20, 2004.
PLANNING COMMISSION ITEMS AND COMMENTS: None
COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW-UP: None
ADJOURNMENT: The meeting was adjourned at 10:45 p.m.
ATTEST:
LYN REARDON-SMITH, JAMES GUTHRIE, CHAIR
SECRETARY TO THE COMMISSION
AS TO CONTENT:
ROB STRONG,
COMMUNITY DEVELOPMENT DIRECTOR
��
MINUTES
PLANNING COMMISSION
DECEMBER 16, 2003
(Approved at PC meeting 2/3/04)
PAGE 11
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TO:
FROM:
SUBJECT:
DATE:
MEMORANDUM
11.a.
CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES
CONSIDERATION OF FISCAL YEAR 2003-04 MID YEAR B DGET
STATUS REPORT
FEBRUARY 10, 2004
RECOMMENDATION:
It is recommended the City CounciVAgency Board:
• Approve detailed budget adjustments and recommendations as shown in Schedule B.
• Approve Schedules A through E included in the Mid-Year Budget Status Report.
• Approve (Deny) requests for additional appropriations in the General Fund.
FUNDING:
The requested actions will impact several fund budgets as outlined in the Mid-Year Budget
Status Report and supporting schedules. The General Fund ending balance will be impacted
by the approval of the recommended revenue and appropriation adjustments as follows:
Projected Fund Balance at First Quarter Report $2,575,300
Audit Adjustments $ 6,500
Revision of Revenue Estimates 12,500
Increase in Transfers-Out (14,000)
Proposed Expenditure Adjustments 7( 8.100)
Total Decrease to General Fund Balance
Adjusted Fund Balance 6/30/2004
73 100
— � ��
DISCUSSION:
Each year, the City Council adopts a budget, which commits resources to the
accomplishment of its policies. The Financial Services Department routinely prepares
quarterly budget updates for the City Council.
The purpose of the City's Mid-Year budget review is to:
• Compare revenues received and expenditures made to budgeted amounts to determine
appropriate adjustments.
• Report on Departmental accomplishments.
MID-YEAR REPORT
CITY COUNCIL
FEBRUARY 10, 2004
PAGE 2
• Provide a link between the City budget, the financial records, and the independent
financial audit.
• Compare current revenues and expenditures against the prior fiscal year.
SUMMARY OF KEY MID-YEAR POINTS:
The 2002-03 Fiscal Year audit has been completed and the Annual Financial Report
presented to the City Council this evening. The audited Fund Balance� reported in the
Annual Financial Report have been incorporated into Schedules A, Unreserved Fund
Balance-Control and Schedule D, Unreserved Fund Balance — Mid-Year Changes.
The total Citywide Fund Balance reported at June 30, 2003 is $23,211,905. This is an
increase of approximately $8,771,800 over June 30, 2002.
• The current projected available General Fund Balance for June 30, 2004 is $2,502,165, a
decrease over the first projected fund balance of $2,683,908 published for FY 2003-04 in
the Bi Annual Budget. The published fund balance did not include carryover expenditures
or compensation adjustments for FY 2003-04. The projected Fund Balance assumes
revenues are received exactly as budgeted, all budget expenditures are made, and all
capital transfers required by the CIP Program are completed. Historically, the General
Fund has not been required to fund all budgeted capital transfers and expenditures at
year-end are traditionally less than budgeted. Therefore it is likely that the June 30,
2004 General Fund Balance will be greater than the $2,502,165 projection. However,
there are also usually recommended carryover funds for ongoing projects, which will
likely reduce the actual "available" fund balance at the beginning of the next fiscal year.
• The projected General Fund Balance for June 30, 2004 of $2,502,165 continues to meet
the Cit�r Council goal of establishing a fund balance reserve of 20% of expenditures. Staff
is gratified to report that the fund balance is projected to be 22.2% of appropriations.
• The budget for General Fund revenue is being increased by $12,500. The increase is the
result of revenues generated from the Fire Depa�tment's Strike Team Reimbursement
activity. This revenue is matched by an additional appropriation for over-time in the Fire
Department, which was paid to employees responding to #hese fires. The detail of this
adjustment may be found beginning on Page 9 and Schedule B(Page 25) of the report.
• An additional $8,950 appropriation is requested for retiree health insurance premiums.
The City is required by CaIPERS Health to make monthly contributions toward retiree
health insurance premiums. Because the contribution amount increases by 5% each year
and the number of retirees has increased, departments are no longer able to cover retiree
health insurance costs within the budget for active employees.
• Departments provide the Financial Services Department with "carry-over request forms"
for June 30, 2003 uncompleted contracts, equipment purchases, and capital projects.
These forms detail unused amounts to be re-appropriated in the current fiscal year. The
carry-over appropriations are then presented to the City Council during the First Quarter
Report. This year, four requests to carry-over appropriations were not received until after
the First Quarter Report was issued. Requests from the Community Development
MID YEAR REPORT
CITY COUNCIL
FEBRUARY 10, 2004
PAGE 3
Department for the Development Code Update ($13,194) and contract services
($24,500), and requests from the City Manager's office for the development impact fee
study ($5,800) and the review of personnel regulations ($5,000) are now being presented
for City Council consideration.
A number of unbudgeted building repairs have occurred, including building repairs to the
Building and Life Safety offices due to water damage, repairs to the Fire Department
doors and refrigerators, electrical repairs, increased costs for installation of the air
conditioner unit in the second floor of the City Council Chambers, and a new roof for the
City Council Chambers. As a result an additional appropriation of $18,000 is
recommended.
The Fire Department requested $30,000 be transferred from the Fire Facility Fund (Fund
210) to the Fire Station Expansion Project within the CIP Fund (Fund 350) for fumishing
the Fire Station building addition. Fire facility fees are intended for fire service expansion
and current year fire facility revenues should be sufficient to cover the increased
appropriations.
The Public Works Department requests a$10,000 appropriation from the Water
Neutralization Impact Fund for the Water Supply Altematives Analysis. This analysis will
examine existing alternatives, costs and impacts in supplying additional water to the City
of Arroyo Grande.
The Administrative Services Department requested an additional appropriation of $2,500
for the Municipal Code Supplements, published when the City's Municipal Code is
updated to reflect current policies and practices and changes in the General Plan.
Supplements published to reflect changes to Title 16 (Development Code) and the first
three Titles of the Municipal Code used current appropriations. Further changes to Title
16 are expected later this fiscal year.
The Management Reporting System focus on departmental accomplishments and key
issues in progress is presented as a separate section at the rear of this report. Each
department /division reports the work accomplished during the first haff of the fiscal year
toward an improved City government. Also reported is the progress toward those on-
going projects/work efforts that will continue into the remaining quarters.
• Approve the following Schedules A through E, included in the Mid-Year Budget Status
report that summarizes budget adjustments.
A. Unreserved Fund Balance-Control.
B. Recommended Adjustments.
C. Adjustments to Fund Balance.
D. Unreserved Fund Balance-Mid-Year Changes.
E. Two Year Comparison of Mid Year Revenues and Expenses.
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MANA GEMENT REPORTING SYSTE11�1
MID-YEAR BUDGET STATUS REPORT
FISCAL YEAR 2003-04
February 10,2004
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GENERAL FUND
DEPARTMENT: CITY ADMINISTRATION
Mid-Year Accomalishments
• Implemented customer satisfaction survey program.
• Completed Development Impa�t Fee study and modifications.
• Coordinated negotiation of revised DDA for the Courtland/Grand senior affordable
housing project.
Kev Issues / Work Efforts In Pro�ress
• Coordinating retail trade area study.
• Updating Administrative Policy Manual.
• Updating the City's Personnel Regulations.
• Developing cost saving and budget strategies.
• Developing teamwork and project coordination training.
• Coordinating City Hall Complex Needs Assessment and Feasibility Study.
• Revising City management employee evaluation forms.
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GENERALFUND
ADMINISTRATIVE SERVICES
Mid-Year Accomplishments
• Coordinated finro publications of the City newsletter, Stagecoach Express, which were
mailed in September 2003 and January 2004 to all City residences and businesses.
• Prepared Ordinance for Council consideration and adoption amending and updating
the first three titles of the Municipal Code to reflect current City policies and practices.
• Coordinated two (2) Municipal Code Supplements to incorporate newly adopted
Ordinances into the City's Municipal Code.
• Coordinated new public information program involving media relations.
• Continued maintenance and update of City's website and government access channel
to include comprehensive information on all City events, programs, and services.
Kev Issues / Work Efforts In Pro�ress
• In conjunction with the City Manager, City Attorney, and appropriate staff, continue
content review of remaining Municipal Code titles and prepare cleanup Ordinances as
appropriate.
• Distribute Annual Statement of Economic Interests Forms to all elected and appointed
officials of the City, including members of the City Council, commissions, boards,
committees, staff, and consultants.
• Coordinate publication of next issue of the City newsletter, Stagecoach Express, for
distribution to community by April 2003.
• Begin planning for the November 2004 General Municipal Election.
• Review and update City-wide Records Retention Policy.
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FUND:
Julv 1, 2003 - December 31, 2003
GENERAL FUND
DEPARTMENT: FINANCIAL SERVICES
Mid-Year Accomalishments
• Completion of Fiscal Year 2002-03 audit.
• Designed and issued first Bi-Annual Budget for FY 2003-04 & 2004-05.
• Monitored and reported on State budget issues that could impact the City's finances.
• Implemented Eden Inforum Payroll and Accounts Receivable modules.
• Modified CaIPERS Firefighters retirement contraet to add single highest year
provision.
• Investigated and rejected alternative investments to LAIF for excess City cash.
• Reviewed, modified and clarified section of the Municipal Code dealing with business
licenses.
• Investigated, evaluated, and reported on potential financing of Reservoir #1
replacement project.
• Developed the City's first Management Analysis and Discussion letter for inclusion in
the City's Annual Audit.
• Completion of California Street Report and California Transportation Report.
Kev Issues / Work Efforts In Pro�ress
• Completion of Phase III of the Long Range Financial Plan.
• Establish decentralized encumbrance system.
• Develop Comprehensive Annual Financial Report (CAFR).
41
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MID-YEAR
FUND:
DEPARTMENT:
J u Iv 1, 2003 - Decem ber 31, 2003
GENERAL FUND
COMMUNITY DEVELOPMENT
Mid-Year Accomalishments
• Completion of the 2003 Housing Element Update.
• Completion of the Traffic Way Development Code Amendment and Design
Guidelines and Standards.
• Completion of Creekside Center FEIR.
• Completion of initial General Plan Amendments and Development Code Revisions
associated with Agricultural Conservation studies.
• Completion of E. Grand Avenue Gateway and Creekside promenade projects.
• Completion of Jasmine Place, Stonecrest and Grace Lane housing projects.
• Ongoing efforts associated with progress on Long's, Big 5, Farm Supply,
Courtland/Grand, Agricultural Conservation Easement and Enterprise programs,
East Village Plaza and City Hall study.
• Initial Phase of Let There Be Lights and future street lighting projects.
• Kev Issues/Work Efforts in Pros�ress
• Complete Village Streetscape Enhancement Plan.
• Coordinate economic development efforts to facilitate auto dealership expansion
and motel/hotel development and work with Postal Service to relocate new Post
Office.
• Develop E. Grande Avenue and EI Camino Real Mixed Use District Development
Code update and Design Guidelines and Standards.
42
• Complete affordable housing and multiple family residential district Development
Code amendments.
• Preparation of a Pedestrian, Bike and Transit Enhancement Plan to supplement
the Circulation Element.
• Implementation of customer satisfa�tion surveys.
• Develop process for designation of local historic resources.
• Complete recommendations for utility undergrounding in-lieu fee.
43
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DEPARTMENT:
Julv 1, 2003 - December 31, 2003
GENERAL FUND
MANAGEMENT INFORMATION SYSTEMS
Mid-Year Accomalishments
• Installed 2 new workstations in Community Development department.
• Installed 2 new workstations in Public Works Engineering department.
• Installed 1 new workstation at the Public Works Corporation Yard.
Installed new MIS workstation.
Upgraded 2 workstations in Public Works department utilizing existing City equipment.
Upgraded cashier workstation at Parks, Recreation and Facilities Administration
utilizing existing City equipment.
Assisted in relocation of all computer and nefinrorking equipment to temporary fire
department facility.
• Implemented Virtual Private Network (VPN) access to Police department network.
Currently provides secure access to Executive Information Services support
personnel.
• Planned and implemented GroupWise email system upgrade version 5.5 to 6.5.
• Implemented GroupWise anti-spam tool in an effort to reduce unsolicited email.
• Designed, planned, and implemented GroupWise remote access via the Internet.
• Relocated laser network printer from Economic Development to Public Works
Administration, replacing a non-network printer.
• Configured new plotter for network operations in Public Works Administration.
• Established external time synchronization for Nefinrare network.
44
Kev Issues / Work Efforts In Pro�ress
• Configure external time synchronization for Police Department network.
• Work with County personnel to establish data backup procedures for City web and
DNS servers utilizing Tivoli Storage Manager. _
• Support Public Works GIS implementation.
• Upgrade network extension to Parks Maintenance Division located at the Corporation
Yard.
• Re-cable network and server area at 215 East Branch Street.
• Support 911 system upgrade at Police Department.
• Support Laserfiche document imaging upgrade at Police Department.
• Expand nefinrork storage capacity of City Hall/Finance server.
45
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MID-YEAR
FUND:
DEPARTMENT:
Julv 1, 2003 - December 31, 2003
GENERAL FUND
POLICE
Mid-Year Accomplishments
• The FBI Index Crimes for Arroyo Grande are currently 39.6% below the national
average and 36.8% below the state average for cities of similar size. Additionally, the
crime rate is 16.2% below the average Index Crime rate for San Luis Obispo County.
• Alcohol involved traffic collisions are currently 37% below that of the same period last
fiscal year.
• Currently, the juvenile crime in the City of Arroyo Grande accounts for just 12.8% of all
crimes reported in the City.
• The Police Department was able to partner with the Pismo Beach Police Department
to obtain reimbursement from the State Office of Traffic Safety for overtime costs
associated ,with holiday driving-under-the-influence (DUI) enforcement.
• This past holiday season, the Police Department's Santa Cop Program served 250
families comprising approximately 1,700 children in the South County region.
• Completed and submitted a request to the State Office of Traffic Safety to obtain
funding for the acquisition of five (5) illuminated crosswalk systems.
• The Police Department has completed the POST mandated Racial Profiling Course
for law enforcement personnel in the region. The Department trained 292 personnel
from 13 agencies. All Arroyo Grande Police Department employees were required to
attend the program.
• The Police Department's Quality Services Program continues to indicate a 98.9%
citizen's satisfactory rate with the Department's performance. The Police Department
received no formal citizen com�laints during the past six (6) months.
46
Kev Issues / Work Efforts In Pro�tress
• Staff is engaged in discussions with Grover Beach and Pismo Beach Police
Departments regarding a joint dispatch program.
• The Police Department is finalizing the set up of the Community Resource Center in
the Five Cities Center.
• The Police Department is continuing to work with Congressman Thomas' O�ce in
obtaining funding through FEMA for the expansion of the police facility.
47
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DEPARTMENT:
DIVISION:
J u lv 1, 2003 - Decem ber 31, 2003
GENERALFUND
BUILDING � FIRE
FIRE AND EMERGENCY SERVICES
Mid-Year Accomalishments
• Public Education Programs
Daily crews provided station tours, school presentations, and local business
presentations to over 700 children and adults during this period. This included topics
on fire safety, emergency preparedness, and fire extinguisher training. The Division
has successfully coordinated finro quarterly blood drives with the Tri-Counties Blood
Bank.
• Call Statistics
Medical 505
Fire 67
Vehicle Accidents 73
Hazardous Conditions 42
Other 114
Total Incidents 801
Note: Out of 801 incidents, 146 wer�e Auto/Mutual Aid incidents.
• Administrative Report
The Fourth of July Safe and Sane Fireworks celebration was a success. Six non-profit
organizations were issued permits to sell Safe and Sane Fireworks in the City.
The Annual Weed Abatement Program was successfully coordinated with the
assistance of two ,firefighters acting in the capacity as Vegetation Management
Officers.
48
_ _
Construction began in September for the Fire Station expansion. Staff moved into a
temporary trailer while the construction takes place.
The Retired Senior Volunteer Program (RSVP) provided over 125 hours of assistance
to fire administration during this period.
Our Division Chief retired after 34 years of service with the Department.
• Recruitment
A full time Fire Engineer was hired July 1 This was the last of the three engineer
positions to be filled. This position assists with emergency response management on
a 24-hour shift basis, and provides apparatus and equipment maintenance, hose
testing, as well as apparatus operation. Two Volunteer Firefighters were recruited and
are working on their six-month Recruit Training Program.
Training Report
Staff expanded the training program to include multi-agency training drills. This
provides familiarity and consistency of practices used on the fire ground during
automatic/mutual aid responses. Division members attended classes and schools
that allowed the Department to maintain skills and certifications, and to meet local,
regional, and State standards.
• Fire Inspection Report
The Division continues to maintain an aggressive Fire and Life Safety inspection
program. The inspection program has provided a unique opportunity for business
owners and their employees to meet the firefighters and to discuss the various code
violations discovered during the inspe�tion. Three fire inspection districts continue to
provide good coverage with the Fire Captains responsible for each district reporting
directly to the Fire Chief. The targeted commercial properties with cooking hood
systems have substantially complied with the National Fire Protection Association
Standards for UL 300 Systems.
Kev Issues / Work Efforts In Pro�tress
• The Division continues to move forward with the construction of the Fire Station
expansion.
• The Division continues to co-sponsor the Allan Hancock College Fire Academy's
Intern Firefighter Development Program.
• The Division continues to recruit for Volunteer Firefighters.
• Staff continues to provide training with neighboring fire agencies.
• Staff continues to provide fire safety inspections for the business community.
49
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DIVISION:
J u Iv 1, 2003 - Decem ber 31, 2003
GENERAL FUND
BUILDING � FIRE
BUILDING AND LIFE SAFETY
Mid-Year Accomulishments
• Our Chief Building Inspector assisted the City of Paso Robles in evaluating
earthquake damage to the downtown area.
• Staff worked with DMG-MAXIMUS to revise the City's impact fee schedule in order to
simplify our current system, which will enable more accurate fee projections for
proposed projects.
• De-Blauw's Grand Ave. office building is 100% complete and construction has begun
on Farm supply (shell building), two retail shell buildings at the Longs Center and
Santa Lucia Bank. Permits have been issued for pollar Tree and Fitness 19 tenant
improvements. Construction drawings have been submitted for Branch professional
offices, Calvary Chapel and Halcyon Oaks professional o�ces.
• Plan review is complete for Longs Drug Store, Panda Express and Starbuck's tenant
improvements, and the Camino Mercado senior housing project.
• Staff completed Plan review for the Fire Station expansion project. Construction is
underway and inspection services are ongoing.
• Exterior A.D.A. (Americans with Disabilities Act) improvements for the Women's Club
have been completed.
• Residential progress includes Berry Gardens 100% complete, Vista Del Mar at 85%,
and Elm Street 9-unit P.U.D. at 90%. Building has commenced at Stonecrest, tract
2328 (26-units) with 80% of permits issued. Construction drawings have been
submitted for Jasmine Place, tract 2505 (47-units), the Brisco Road P.U.D. (12-units)
Q�7
and we continue to receive applications for new custom homes and
additions/remodels throughout the City.
• Building permits totaling 272 have been issued this period, in comparison with 306
permits for the same period last year. Projections for FY 2003-04 and this Division's
ten-year valuation average are shown in the foflowing chart:
Kev Issues/Work Efforts In-Pro�ress
• Inspection of commercial construction for the Fire Station expansion project, Santa
Lucia Bank, Longs Drug Store and (2) new commercial/retail buildings along with
tenant improvements, Dollar Tree, and Fitness 19. Plan review for Branch
professional offices, Calvary Chapel, and Halcyon Oaks professional offices.
• Residential Inspection senrices for Stonecrest, tract 2328, and ongoing residentiat
construction throughout the City. Plan review for Jasmine Place, tract 2505, and
Brisco Road P.U.D.
• Continue to pursue grant funds for completion of Women's Club A.D.A. (America with
Disabilities Act) upgrades.
51
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MID-YEAR
FUND:
DEPARTMENT:
DIVISION:
Julv 1, 2003 - December 31. 2003
GENERAL FUND
PUBLIC WORKS
PUBLIC WORKS ADMINISTRATION / ENGINEERING
Mid-Year Accomalishments
• The Department successfully filled the vacancy for the Associate Engineer for
development projects in the Engineering Division of the Public Works Department
Revised and updated the City's Standard Plans and Specifications.
• Completed the update to the City's sewer and storm drain atlases and distributed
to all City Departments, including Fire and Police.
• The completed Geographical Information System (GIS) was unveiled to interested
City Departments.
• Participated in the selection of the most qualified consultant to perform the work on
the Lopez Water Treatment Plant upgrade project.
• The overhead wires were taken down and the poles were removed on East Grand
Avenue befinreen Barnett Street and Alder Street.
• The draft NPDES Phase II Storm Water Management Plan, a joint effort with the
Cities of Pismo Beach and Grover Beach, was approved by the City Council.
• Presented approximately 36 items to the City Council and 13 items to the Traffic
Commission for consideration and accomplished the necessary steps as follow-up
to the recommendations. .
52
Performed approximately 15 plan and map checks, drafted conditions for 2
conditional use permits, 4 parcel maps, and 2 lot line adjustments, recorded parcel
maps, tract maps, lot line adjustment, and numerous other documents.
Kev Issues / Work Efforts In Pro�ress
• Work with the utility companies to begin design of the underground utility district on
East Grand Avenue, between Elm Street and Oak Park Boulevard.
• Updating the City's traffic model and providing consistent traffic studies of future
development projects.
• Complete the analysis of alternative water sources available to the City.
• Continue to monitor and apply for all available grant funding.
53
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FUND:
DEPARTMENT:
DIVISION:
J u Iv 1, 2003 - Decem ber 31, 2003
GENERAL FUND
PUBLIC WORKS
AUTOMOTIVE SHOP
Mid-Year Accomalishments
• The Automotive Shop has the overall responsibility for the maintenance and repair of
the City vehicle fleet, exclusive of the Fire Department vehicles. The Automotive Shop
also maintains the mechanical equipment by providing limited in-house repairs and
maintenance. Most extensive repairs are contracted out to private shops and staff
monitors these services to be assured of the best service in both price and
workmanship.
• At Mid-Year, the Automotive Shop has carried out the following services:
Services (lube, oil, filter, safety insp.)
Tune Up (scope, spark plugs, rotor, cap
General (mechanical i.e., pumps, cables)
Electric (starter, alternator, wiring)
Brake Repair
Warranty Repair
Transmission Service and Repair
Tire Services (replacing, mount & balance)
Tire Repair
Pre Trip Check
Smog Certificates
115
13
80
35
20
12
10
21
18
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25
54
Kev Issues / Work Efforts In Proaress
• Biennial Inspection of Terminal (BIT) as per the State of California and California
Highway Patrol
• Continue to maintain the City fleet at a high level of reliability and safety.
55
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2003 - December 31. 2003
FUND: GENERALFUND
DEPARTMENT: PUBLIC WORKS
DIVISION: STREETS
Mid Year Accomalishments
• Completed storm drain stenciling of drain inlets
• Completed annual underground storm drain line cleaning program
• Completed annual cleaning of sidewalk drain program
• Completed annual cleaning of Tally Ho, Meadow, and Arroyo Grande Creeks
• Completed 32 locations in concrete maintenance program
• Completed asphalt repairs on City streets using 800 tons of asphalt
• Continued with Phase III of the Street Name Sign Program
• Completed landscaping/beautification projects at 3 locations in the City
Kev Issues / Work Efforts In Pro�ress
• Continue with asphalt repairs on all City streets
• Continue with concrete replacement program
• Completion of Annual Sign Program
• Completion of Annual Sidewalk Grinding Program
• Completion of Annual Tree Trimming Program
• Completion of crack sealing for Spring Slurry Seal Project
»�.
• Completion of 250 foot fence and decomposed granite path walkway on Traffic
Way from the Mobile Station East Cherry Avenue
• Reconstruction of road on Dodson Way
• Bi-annual stripping of City streets
• Complete Updating of all Maintenance Programs in the Division
57
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FUND:
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J u Iv 1. 2003 - Decem ber 31, 2003
CAPITAL IMPROVEMENT PROGRAM
PUBLIC WORKS
Mid-Year Accom�lishments
• The City's Geographical Information System (GIS) was completed.
• Solicitation of construction bids for Phase I of the Water Conservation Program, the
Plumbing Retrofit Program, was initiated.
• Construction of the Fire Station Expansion project was initiated.
• Rancho Grande Park was opened to the public.
• Completed construction of the Soto Sports Complex Lighting project.
• Completed construction of the Spring 2003 Slurry Seal project.
• Completed construction of the Branch Mill Road Rehabilitation project.
• A construction contract was awarded for the Crown Hill Sewer Lining project.
• Completed construction of the Grand Avenue, Phase III - Elm Street to Oak Park
Boulevard - project
• Obtained the necessary easements for the Reservoir No. 1 Replacement project.
58
Kev Issues / Work Efforts In Proaress
• Complete an engineering analysis of rehabilitation versus replacement of the Bridge
Street Bridge project.
� Complete the traffic signal modifications to the Grand Avenue/Halcyon Road
intersection.
• Acquire funding to begin work on the next phase of project development for the Brisco
Road-Halcyon Road/Route 101 and EI Campo Road/Route 101 Interchanges which is
the Project Approval and Environmental Document (PA&ED).
• Identify an appropriate bridge rail and secure adequate funding for the Traffic Way
Bridge Barrier Rail Replacement project.
• Advertise a construction contract for a traffic signal at the West Branch Street/Camino
Mercado intersection.
• Complete the update to the City's Traffic Count Program/Tra�c Model.
• Begin design of the Sewer Lift Station No. 1 Replacement project.
• Advertise the construction contract for the Reservoir No. 1 Replacement project.
59
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MID-YEAR
FUND:
Julv 1, 2003 -- December 31. 2003
SEWER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES / SEWER MAINTENANCE
Mid-Year Accomalishments
• Crown Hill/East Branch Street Sewer Main Lining Project
• Procurement of materials to rebuild (1) sewer pump at Lift Station No. 1
• No reportable spills during the reporting period
• Cleaned all six lift stations quarterly
• Cleaned all problem sewer mains quarterly
Kev Issues / Work Efforts In Pros�ress
• Design/bid to rehabilitate Sewer Lift Station No. 1
Complete Crown Hill Lining Project
Replace section of sewer main on Ide Street
Video inspections of sewer system with new camera system
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Julv 1. 2003 - December 31. 2003
WATER FUND
PUBLIC WORKS
WATER ADMINISTRATION
Mid-Year Accomalishments
• Water Conservation Program/Plumbing Retrofit Program authorized by Council
• Reservoir No. 1 Design/Bid restarted
• Completed all Department of Health Services monthly sampling requirements with no
reportable violations
• Participated in Lopez Water Treatment Plant Upgrade design/review process
Kev Issues / Work Efforts In Proaress
• Vulnerability Assessment and Emergency Response Plan preparation
Alternative Water Supply strategies report
Unregulated Contaminant Monitoring required by EPA
• Reservoir No. 1 design/bid/construction
• Begin plumbing retrofit program
61
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Julv 1. 2003 - December 31, 2003
WATER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES / WATER DISTRIBUTION
Mid-Year Accomalishments
• Replaced Miller Way Booster Pump Motor
• Installed 17 new water meters and replaced 115 meters �
• Installed 1 new fire hydrant at Coastal Christian School
• Completed Annual Large Water Meter Testing Porgram — 48 2" & larger meters were
tested for registration accuracy
• Repaired 2 large water main breaks due to earthquake
• Rebuilt 5 CLA-VAL's
• Completed Annual Valve Exercise Program —1,700 valves were exercised
Kev Issues / Work Efforts In Proaress
• Dodson Way service replacements
• Valve replacements
• Touch Read meter conversions
• Annual water main flushing program
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WATER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES / WATER PRODUCTION
Mid-Year Accomalishments
• Pumped 752 acre feet of well water during report period and took delivery of 1,157
acre feet of Lopez water
• Replaced Well #8 motor with new super efficient cast iron frame motor
• Rebuilt chlorine injection pump and maintained all chemical feed systems
• Wheeled 16 acre-feet of Oceano Community Services District water to Canyon Crest
Estates
• Repaired Brisco Booster Pump building after vehicle ran into it
Kev Issues / Work Efforts In Pros�ress .
• Restart of Well #9 and filtration plant
63
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GENERAL FUND
PARKS, RECREATION AND FACILITIES
PARKS
Mid-Year Accomalishments
• Rancho Grande Park: Taken over maintenance duties, installation of donated tree
plaques, benches, concrete and masonry work, public restrooms, BBQ areas, trash
and litter removal, etc.
• Creekside Pathway Phase III: Taken over full maintenance duties including mowing
edging, weeding, pruning , irrigation and litter removal.
• East Grand Avenue Phase 111: Landscaping of bulb outs, and grounds maintenance
duties.
• Preschool: Removal and installation of new playground equipment with wood chip
surfacing.
• Oro Park: Removal of sand for replacement/installation of new playground
equipment.
• Water/Irrigation: Installation and replacement of 400 feet of 10 inch water line at
Pilg/Campbell fields.
• Annual back flow prevention device inspections on 45 City irrigation systems.
• Holiday decorations and banners installed and removed throughout the Village area
and City.
• Harvest Festival: Pre and post set up, clean up, etc.
• Assist Recreation Department with Summer Carnival, Harvest Festival, Halloween
Carnival, Turkey Trot, pick up and distribution of Activity Guides.
• Block retaining walls installed at Woman's Club.
64
• NewA.D.A. drinking fountain installed at Elm Street Preschool.
Kev Issues / Work Efforts In Pro�ress
• East Grand Avenue Phase III -Medians: future full-time maintenance and ownership.
• Rancho Grande Park: future full-time maintenance of facilities and landscape,
unresolved punch list items with contractor.
• Woman's Club Community Center: New landscaping.
• Trees: New plantings and street tree replacements, reports and evaluations, ongoing
citywide pruning.
• Criteria for determination of City vs. private ownership of street trees.
65
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DIVISION:
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GENERAL FUND
PARKS AND RECREATION
RECREATION ADMINISTRATION
Mid Year Accomalishments
• Rancho Grande Park was completed and open to the public in September of 2003.
• Upgraded Activity Guide by having all three sections graphically designed in the same
computer program. Additionally, completed both the Fall and Winter/Spring Guides.
Total distribution exceeded 19,000 copies throughout the Five Cities area
• Processed over 1,200 registration forms for Five Cities Youth Basketball
• Completed lighting project for Pilg and Campbell Fields
• Completed RecWare computer registration training (November 14, 2003)
Key Issues/Work Efforts in Pros�ress
• Coordinate with surrounding agencies the Summer Activity Guide
Research and finalize selection of new printer for Activity Guide, as The Tribune will
no longer print commercial documents
• Continue training for new City staff on RecWare Registration program
..
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* JULY 10. 1911 *
c '�� � FoaN�
MANAGEMENT REPORTING SYSTEM
MID-YEAR
FUND:
DEPARTMENT:
DIVISION:
Julv 1. 2003 - December 31. 2003
GENERAL FUND
PARKS, RECREATION AND FACILITIES
GENERAL RECREATION
Mid-Year Accomalishments
• Conducted the Summer Playground Program at Elm Street Park with an average of
33 children participating daily
• Conducted 14 field trips to local businesses as well as hosting 5 local business visits
to the Summer Playground Program
• Conducted Winter Break Program at Elm Street Park with an average of 15 children
participating daily
• The City of Arroyo Grande and Woman's Club Community Center has hosted 437
groups totaling more than 8,200 participants
Kev Issues/Work Efforts In-Pros�ress
• All staff will complete or re-certify in CPR and First Aid training this Spring
• Complete landscaping at the City of Arroyo Grande and Woman's Club Community
Center
67
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MID-YEAR
FUND:
DEPARTMENT:
DIVISION:
MANAGEMENT REPORTING SYSTEM
Julv 1, 2003 - December 31. 2003
GENERAL FUND
PARKS, RECREATION AND FACILITIES
PRE-SCHOOL
Mid-Year Accomalishments
� • Conducted the Summer Pre-School Program with an average of 21 children
participating
• The Fall Pre-School Program is operating with 69 students
• Took 64 preschoolers on a field-trip to Holloway's Tree Farm in December
Kev Issues/Work Efforts In-Prostress
• Staff will be attending motivational and game workshops in the area this Spring
• All staff will complete or re-certify in CPR and First Aid training in May
C� 3
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� INCORPORATED Z
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* JULY 10, 1911 *
c4 ��FORN� P
MID-YEAR
FUND:
DEPARTMENT:
DIVISION:
MANAGEMENT REPORTING SYSTEM
J u Iv 1, 2003 - Decem ber 31. 2003
GENERAL FUND
PARKS, RECREATION AND FACILITIES
SPECIAL PROGRAMS
Mid-Year Accomulishments
• Held a Summer Carnival o.n August 16 with 187 children participating.
• Conducted the Halloween Carnival and Haunted Maze on October 25 with over 600
participants.
• Conducted the Holiday Decorating Contest for business and residences with 13
businesses receiving 1 2" or 3`� place awards and 19 residences receiving 1st, 2nd�
or 3` place awards.
• Worked with Cal Poly students and the Arroyo Grande Lions Club to organize the 26
Annual Turkey Trot Fun Run with 186 participants.
• Organized Harvest �estival Activities including the Diaper Derby, Chili-Fest, and BBQ
Booth.
• The noon-time sports program for the Lucia Mar Unified School District successfully
operated at the Harloe Elementary school
• The Parent's Night Out program ran successfully this fall with an average of 11
children participating on the first Friday of each month
• Organized a variety of youth and adult contract classes including art, tennis,
basketball, dog training, golf and babysitting.
• Completed the Summer Softball League with 68 teams participating.
Kev Issues/Work Efforts In-Proaress
• Begin preparations for Egg Hunt to be held in March.
C�7
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* JULY 10. 1911 *
c4 � � FoRN�
MANAGEMENT REPORTING SYSTEM
MID-YEAR
FUND:
DEPARTMENT:
DIVISION:
Julv 1, 2003 - December 31. 2003
GENERAL FUND
PARKS, RECREATION AND FACILITIES
CHILDREN IN MOTION
Mid-Year Accomalishments
• Children In Motion completed another successful Summer Day Camp at Harloe
Elementary School. Approximately 100 children a day participated in a variety of
activities including: 15 field trips, 7 guest speakers, and theme based games, crafts
and special events.
• School year programs continue to expand at Branch, Ocean View and Harloe
elementary schools, which currently provide childcare services to approximately 225
children daily.
• Three weeks of Winter Camp were successfully completed this past holiday break at
Ocean View ECementary School with an average attendance of 50 - 75 children per
day. The children enjoyed a wide variety of winter activities, and also participated on
field trips to Jack in the Box and to Rancho Bowl in Santa Maria.
• The Childcare Coordinator and the Senior Head Teacher attended a very informative
three-day conference on school-aged curriculum, and have used this information
during the monthly staff meetings.
Kev Issues/Work Efforts In-Proaress
• Staff will be doing a complete review of all licensing requirements and insure that sites
are in full compliance with all rules and regulations
• The Childcare Coordinator will host a group games seminar for all childcare staff.
• In May, all necessary staff will be completing re-certification for First Aid and CPR
70
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MANAGEMENT REPORTING SYSTEM
MID-YEAR
FUND:
DEPARTMENT:
DIVISION:
J u Iv 1, 2003 - Decem ber 31, 2003
GENERAL FUND
PARKS, RECREATION AND FACILITIES
5 CITIES YOUTH BASKETBALL LEAGUE
Mid-Year Accomalishments
• Registered 141 teams with over 1,200 participants
• Prepared game schedules for the league season (about 800 games)
• Recruited, trained and assigned 45 referees
• Collected $52,000 in fees
• Completed team and individual photos
Kev Issues / Work Efforts In Proaress
• Preparing the end of the season tournament schedule
• Distributing photo packets
• Continuing preparation of referee schedules
71
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C4 ��FORN� p
MANAGEMENT REPORTING SYSTEM
MID-YEAR
FUND:
DEPARTMENT:
DIVISION:
Julv 1. 2003 - December 31. 2003
GENERAL FUND
PARKS, RECREATION AND FACILITIES
SOTO SPORTS COMPLEX
Mid-Year Accomulishments
• Instaliation of poles and lights for nighttime sports use at Pilg and Campbell �elds.
• Completion of irrigation modifications for concrete project at Don Roberts Field.
• 649 field preps for adult softball league, softball tournaments, soccer and football
leagues.
• Provided services for Indian, AA Sober and Law Enforcement softball tournaments.
• Renovated basin fields with spoon and slicer tyne aeration, added top soil mix,
fertilized and hydroseeded.
• Pond and Elm Street Park irrigation pump repair.
• Modified a 400 foot main irrigation line from 8 inch to 10inch.
Kev Issues / Work Efforts In Proaress
• Complete winter renovations on all multi-use fields involving aeration, added top soil
mix, fertilizer and overseeding.
• Soto Sports Complex tree trimming project.
• Preparations of fields on a regular basis for high impact usage involving dragging
infields, painting/striping lines, irrigation, and turF mowing maintenance, trash and litter
removal, etc.
72