Agenda Packet 2004-03-09
CITY COUNCIL Ctt! of
AGENDA ArrOlo Grancle
Tony M. Ferrara Mayor
Sandy Lubin Mayor Pro Tem Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Wetmore Dit'ector, AdmInistrative Services
Joe Costello Council Member
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY MEETING
TUESDAY, MARCH 9, 2004
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1, CALL TO ORDER: 7:00 P ,M,
2, ROLL CALL: COUNCIURDA
3, FLAG SALUTE: SU RO LI STA, CAMP FIRE CLUB
4, INVOCATION: PASTOR ROBERT BANKER
OPEN DOOR CHURCH, OCEANO
5, SPECIAL PRESENTATIONS:
5.a. Proclamation Recoanizina March 18.2004 as AbsolutelY Incredible Kid Day
5.b. Proclamation Recoanizina March as American Red Cross Month
6, AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only and
all further readings be waived.
_ _ __~H ____ .___.~___
AGENDA SUMMARY - MARCH 9, 2004
PAGE 2
7, COMMUNITY COMMENTS.AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
. Direct City staff to assist or coordinate with you.
. A Council Member may state a desire to meet with you.
. It may be the desire of the Council to place your issue.. or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
. Comments should be limited to 3 minutes or less,
. Your comments should be directed to the Council as a whole and not directed
to individual Council members.
. Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8, CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any Council Member may request
that any item be withdrawn from the Consent Agenda to permit discussion or change
the recommended course of action. The City Council may approve the remainder of
the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
February 16, 2004 through February 29, 2004.
8.b. Statement of Investment DeDoslts (SNODGRASS)
Recommended Action: Receive and file the report of current investment deposits
as of February 29, 2004.
8,c. Consideration of ADDroval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Special and Regular City
Council Meetings of February 24, 2004 as submitted.
8.d. Consideration of AcceDtance of the Rancho Grande Park ImDrovements.
Proiect No. PW 2002-03 (SPAGNOLO)
Recommended Action: 1) Accept the improvements constructed by Herrera
Engineering, Inc. in accordance with the plans and specifications for the Rancho
Grande Park Project; 2) Direct staff to file a Notice of Completion; and, 3) Authorize
release of the unencumbered portion of the final progress payment and 10%
retention, thirty-five (35) days after the NotiCe of Completion has been recorded if no
liens have been filed.
AGENDA SUMMARY - MARCH 9, 2004
PAGE 3
8, CONSENT AGENDA (continued):
8.e. Consideration to ADDrove Final Parcel MaD AG 99-177: Subdl~ One (1)
Parcel Into Two Residential Parcels Located at 12~ Pam. Street
(SPAGNOLO)
Recommended Action: Approve Final Parcel Map AG 99-177, subdividing 0.50
acres into two (2) residential lots, each approximately 10,000 square feet.
8.1. Consideration of ADDointment to Senior AdvisorvComml~n (ADAMS)
Recommended Action: Approve the appointment of Ross Kongable to the Senior
Advisory Commission as recommended by Mayor Ferrara.
8.g. Consideration of Resolution AcceDtlna Neaotl'" Ex~ha. of .~ Tax
Revenue and Tax Increment for Annexation ~o, .29 to ~ of Arroyo
Grande fSt, John's Church). Los Berros and Val',y Road, (STRONG)
Recommended Action: Adopt a Resolution' accepting negotiated exchange of
property. tax revenue and annual tax increment between the County of San Luis
Obispo and the City of Arroyo Grande,
9, PUBLIC HEARINGS:
9.a. Consideration of ADD8al of Plannlna Commi.,lon Denl,1 9f Coftdltq'l No. 43.
Tract No, 2275 Reaardina Underaround Utilities: James DotIDn. ADDIJIIm
(STRONG)
Recommended Action: Adopt Resolution denying the appeal and upholding the
action of the Planning Commission to require certain overhead utilities be placed
underground for Tract Map 2275.
10, CONTINUED BUSINESS:
10.a. Consideration of Status ReDort on the Courtland-Arroyo Grande. L,P, Senior
~ordll2l. Houslna Proiect (ADAMS)
[COUNCIURDA]
Recommended Action: Receive the status report and provide direction to staff if
additional information is needed.
11, NEW BUSINESS:
11.a. Consideration. of Pre-ADDllcatlon Review Case No, 04-003: ProDOHd "'ixed-
Use Planned Uni. DeveloDment on the Former ~oom'l Proaertv ConaIatina of
the Two (2) Existina Residences. the Loomis F", WarehoUM. a New Qfftce
Bulldlna and Twelve (12) DUDlex Residential Lots: 415 East Branch IJ!!!t
D'.~ ProD8rtv. "-LC (STRONG)
Recommended Action: Review the project and provide direction and comments to
the applicant.
-- ..-. . .--..-... ..-,.-.--.--.---.-..- -.- ..__.~-
AGENDA SUMMARY - MARCH 9, 2004
PAGE 4
12, CITY COUNCIL MEMBER ITEMS: '
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal
action can be taken.
a) None.
13, CITY ft'ANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
a) None.
14, COUNCIL- COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
15, ~TAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
16, CO",.UNITY COMMENTS AND SUGG~STIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions, Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Council
from taking formal action on matters not published on the agenda.
17, ADJOURNMENT
+++++++++++
All staff reports or other written documentation relating to each item of business referred to on the agenda
are on file in the Administrative Services Department and are available for public inspection and
reproduction at cost. If requested, the agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by the Americans with Disabilities Act. To make a request for
disability-related modification or accommodation, contact the Administrative Services Department at 805-
473-5414 as soon as possible and at least 48 hours prior to the meeting date.
+++++++++++
Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2.
WWW,arroyoarande,ora
-------
I.a.
OF
I?LIFOR~
- ~
~ ~
.~~~i8i'
March 18. 20M
WHEREAS, March 18, 2004 has been declared by CampFire USA, a national youth
development organization, "Absolutely Incredible Kid Dsy~ and
WHEREAS, Camp Fire USA commemorates Its Eighth annual "Absolutely Incredible
Kid DBY~ and
WHEREAS, Adults are encouraged to send letters of love and appreciation to young
people in their lives, as part of the celebration of children on this day; and
WHEREAS, Camp Fire Council of the Central Coast Inc. serves over 3,000 children,
teaching boys and girls self-reliance, good citizenship, and leadership; and
WHEREAS, Camp Fire USA mission pledges a firm commitment to building caring,
confident youth and future leaders, an extension of that commltmen~ Is handed to
caring adults through this event to express their feelings In a letter or note which has
the profound ability to make a lasting and positive Impact on the children In our ,
country; and
WHEREAS, Camp .Flre USA is commended for the valuable
programs offered to young people in the City of Arroyo Grande
and throughout the nation, and for the many services these
young people perform for their communities through Camp Fire.
NOW, THEREFORE, BE IT RESOLVED, that I, Tony M, Ferrara, Mayor of the City of
Arroyo Grande, on behalf of the City Council, do hereby proclaim March 18, 2004, as
"ABSOLUTEL Y INCREDIBLE KID DA Y" in the City of Arroyo Grande and urge all
adults to participate in "ABSOLUTEL Y INCREDIBLE KID DA Y" by sending letters to
express feelings and appreciation to young people In their lives, and making a
difference In the life of a child.
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the Seal of the City of Arroyo Grande to
be affixed this 9th day of March, 2004.
TONY M. FERRARA, MAYOR
I
5.b.
OF
'~LlFOR~
~
:J{onorary ProcCamation '&cognizine
:Marcn 2004 as
Jtmerican '&a Cross !Month
WHEREAS, the American Red Cross is a humanitarian organization led by volunteers
with a mission to provide relief to victims of disaster and to help people prevent,
prepare for, and respond to emergencies; and
WHEREAS, today, In a collaborative effort with the federal government and members
of the emergency planning community, the San luis Obispo County Red Cross
continues to educate and prepare the community with the Initiative. Together We
Prepsre. Aimed at empowering Individuals and families to protect themselves, the San
Luis Obispo County Red Cross encourages residents to help make their homes and
community safer by making a plan, building a kit, geWng trained and volunteering; and
WHEREAS, the San Luis Obispo County American Red Cross has served the
community since 1917. providing disaster relief to victims of wildfires, earthquakes,
floods, and hazardous materials Incidents; providing disaster preparedness education;
emergency services and communication to the military and their famlDes; providing
CPR and First Aid training; and providing volunteer opportunities and youth Involvement
to the citizens of this County; and ,
WHEREAS, American Red Cross volunteers stand poised to respond to local,
national, and International emergencies should the need arise. As demonstrated during
the recent San Simeon Earthquake, the local Chapter succesafully provides food;
clothing. housing. and mental health services to those with dlsaster-caused losses In
our County. Victims of disaster. military personnel or family members, or those looking
to prepare for the unexcepted, rely on the San Luis Obispo County American Red Cross.
NOW, THEREFORE, BE IT RESOLVED. that I, Tony M. Ferrara. Mayor of the City
of Arroyo Grande, on behalf of the City Council, do hereby proclaim March 2004 as
Arnerlcan Red Crose Month in the City of Arroyo Grande and call upon all our citizens of
Arroyo Grande to become partners in preparedness with their local Red Cross chapter
and to become active participants in advancing the noble mission of the Red Cross.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the
City of Arroyo Grande to be affixed this 9th day of March, 2004.
TONY M. FERRARA, MAYOR
I
8.a.
MEMORANDUM
TO: CITY COUNCIL J)SS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCiAl SERVICES C/' r
BY: JANET M. HUWAlDT, ACCOUNTING SUPERVISO~
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: MARCH 9, 2004
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period February 16 - February 29,2004.
FUNDING: .
There is a $623,188.04 fiscal impact. All payments are within the existing budget.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendation;
. Do not approve staff's recommendation;
. Provide direction to staff.
Attachments:
Attachment 1 - Cash Disbursement Listing
Attachment 2 - February 20, 2004 Accounts Payable Check Register
Attachment 3 - February 20, 2004 Payroll Checks and Benefit Checks
Attachment 4 - February 25, 2004 Accounts Payable Check Register
Attachment 5 - February 27, 2004 Accounts Payable Check Register
ATIACHMENTl
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
?M de 'PeIIiMt ~?~ 16 7~?1~ 29, 2004
March 9, 2004
Presented are the cash disbursements issued by the Department of Financial Services for
the period February 16 to February 29, 2004. Shown are cash disbursements by week of
occurrence and type of payment.
February 20, 2004
Accounts Payable Check 114406-114489 2 $107,916.10
Payroll Checks and Benefit Checks 3 338,822.52
446,738.62
February 25, 2004
Accounts Payable Check 114505 4 3,532.46
February 27, 2004
Accounts Payable Cks 114504-114588 5 172,916.96
Two Weeks Total $ 623,188.04
._...._._.____.___. ..n_ _.. -------_.---
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring'(Fd 274)
Public Safety (Fund 010) 4208 -Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street lighting 4710 -Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350)
4423 - Pre-School Program 5501-5599 .;. Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
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ATTACIUlliNT 3 200'4-0'1
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
01/30/04 - 02112/04
02120/04
FUND 010 303,574.99 Salaries Full time 174,265.66
FUND 220 15,429.91 Salaries Part-Time - PPT 20,200.35
FUND 284 921.15 Salaries Part-Time - TPT 5,983.29
FUND 612 5,702.73 Salaries OverTime 14,607.82
FUND 640 13,193.74 Salaries Standby 399.14
338,822.52 Holiday Pay 14,285.81
Sick Pay 3,702.19
Annual Leave Buyback -
Vacation Buyback -
Sick Leave Buyback -
Vacation Pay 4,137.15
Comp Pay 4,352.32
Annual Leave Pay 1,235.40
PERS Retirement 36,509.92
Social Security 17,411.32
PARS Retirement 301.95
State Disability Ins. 1,128.75
Deferred Compensation 700.00
Health Insurance 32,238.32
Dental Insurance 4,018.35
Vision Insurance 896.15
Life Insurance 735.00
Long Term Disability 951.63
Uniform Allowance -
Car Allowance 500.00
Council Expense -
Employee Assistance 162.00
Boot Allowance -
Motor Pay 100.00
-
338,822.52
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Lb.
MEMORANDUM
TO: CITY COUNCIL J ffS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICESqll r
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR 0/
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: MARCH 9, 2004
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of February 29,2004, as required by Government Code Section 53646 (b).
.
----.--....-.----
CITY OF ARROYO GRANDE
MONTHLY INVESTMENT REPORT
/14 D/ '9~ 29, 2004
March 9, 2004
This report presents the City's investments as of February 29, 2004. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of February 29, 2003, the investment portfolio
was in compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield, The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of February 29, 2003 compared with the prior
month and the prior year.
Date: February 2004 January 2004 February 2003
I Amount: $12,600,000 11,800,000 14,000,000
Interest Rate: 1.53% 1.55% 2.031 %
l_u_
8.e.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, FEBRUARY 24,2004
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. SPECIAL CITY COUNCIL MEETING:
Mayor Ferrara called the meeting to order at 6:30 p.m, Council Members Runels, Dickens,
and Lubin, City Manager Ad~ms, and City Attorney, Carmel were present. Council Member
Costello was absent.
2. PVBLlC COMMENT:
None,
3, CITY COUNCIL CLOSED SESSION:
a, CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to
Govemment Code Section 54956.9 (a):
Name of Case: Vanderveen. et al. VS, City of Arrovo Grande, et al.
San Luis Obispo Superior Court No. CV 031144
b, CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9
(b): one (1) potential case.
4, RECONVENE TO OPEN SESSION:
Mayor Ferrara announced that there was no reportable action from the closed session.
5, ADJOU~N,MENT TO REGULAR CITY COUN~IL MEETING:
The meeting was adjourned at 7:02 p.m.
Tony M, Ferrara, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services!
Deputy City Clerk
----- -------- ... -~._------ .--_.----- - -~-------
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, FEBRUARY 24,2004
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1, CALL TO ORDER
Mayor Ferrara called the Regular City Council meeting to order at 7:05 p.m.
2, ROLL CALL
City Council: Council Members Runels, Dickens, Mayor Pro Tem Lubin, and Mayor
Ferrara were present. Council Member Costello was absent..
City Staff Present: City Manager Adams, City Attomey Carmel, Director of Administrative
Services Wetmore, Financial Servi~s Director Snodgrass, Director of
Public Works Spagnolo, Assistant City Engineer Linn, Associate Engineer
Korman, Associate Engineer Devens, Community Development Director
Strong, and Assistant Planner Bergman.
3, FLAG SALUTE
Members of Boy Scout Troop 489 led the Flag Salute.
4, INVOCATION
Pastor George Lepper, Peace Lutheran Church, Arroyo Grande, delivered the invocation.
5, SPECIAL PRESENTATIONS
5,a, Honorary Proclamation Recognizing "National Engineers Week", February 22.28,
2004,
Mayor Ferrara presented an Honorary Proclamation recognizing February 22-28, 2004 as
National Engineer's Week. Director of Public Works Don Spagnolo accepted the Proclamation.
Also present were Assistant City Engineer Michael Linn, Associate Engineer Thomas Korman,
and Associate Engineer Victor Devens.
6, AGENDA REVIEW
Mayor Ferrara announced that Johnny Silva, a native of Arroyo Grande, passed away on
Sunday, February 15th. He stated that Mr. Silva had been an active member of the community
with his involvement in many local organizations and that he would be missed. He requested the
Council adjoum the meeting in honor and memory of Johnny Silva.
6,8, Resolutions and Ordinances Read In Title Only
Council Member Runels moved, Council Member Dickens seconded, and the motion passed
unanimously that all resolutions and ordinances presented at the meeting shall be read in title
only and all further reading be waived.
7, CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
None.
---
CITY COUNCIL MINUTES
FEBRUARY 24, 2004
PAGE 2
8. CONSENT AGENDA
Council Member Runels moved, and Council Member Dickens seconded the motion to approve
Consent Agenda Items 8.a. through 8.e., with the recommended courses of action. City Attorney
Carmel read the title of the Ordinance in Item B.d. The motion carried on the foflowing roll-call
vote:
AYES: Runels, Dickens, Lubin, Ferrara
NOES: None
ABSENT: Costello
8,a, Cash Disbursement Ratification.
Action: Approved the listings of cash disbursements for the period February 1, 2004 -
February 15,2004.
8,b, Consideration of Cash Flow Analysis/Approval of Interfund Advance from the
Water Facility Fund,
Action: Received and filed the January 2004 cash report and approve the interfund
advance from the Water Facility Fund to cover cash deficits in other funds at January 31,
2004.
8,c. Consideration of Approval of Minutes,
Action: Approved the minutes of the Regular City CounciVRedevelopment Agency
Meeting of.February 10, 2004 as submitted.
8,d. Consideration of Adoption of Ordinance Modifying the California Public
Employees' Retirement System (CaIPERS) Contract.
Action: Adopted Ordinance No., 554 - .AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AMENDING THE CONTRACT BETWEEN THE CITY
AND THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES'
RETIREMENT SYSTEM".
8,e, Rejection of Claim Against City - D. Robasclottl.
Action: Rejected claim.
9,PUBLlC HEARINGS:
9.a. Consideration of 2004 Final Community Development Block Grant. (CDBG)
Projects,
Assistant Planner Bergman presented the staff report and recommended the Council adopt a
Resolution approving projects to be funded with the City's allocation of Program Year 2004
CDBG funds.
Mayor Ferrara opened the public hearing.
Wanda McFarland, representing Caring Callers (Lifespan Foundation for Human Services), gave
an overview of the organization's services and stated that the organization was now known as
.Senior Volunteer Services". She requested the Council reconsider its application for funding.
Kavla Wilburn, representing the Economic Opportunity Commission, thanked the Council for its
continuing support.
Bernadette Bemardi, representing the Literacy Council, thanked the Council for its continuing
support.
CITY COUNCIL MINUTES
FEBRUARY 24, 2004
PAGE 3
Upon hearing no further public comments, Mayor Ferrara closed the public hearing.
Mayor Pro Tem Lubin moved to approve staff's recommendations and adopt a Resolution as
follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DETERMINING THOSE PROJECTS TO BE FUNDED WITH THE CITY'S ALLOCATION OF
PROGRAM YEAR 2004 COMMUNITY DEVELOPMENT BLOCK GRANt (COBG) FUNDS".
Council Member Dickens seConded the motion, and on the following roll-call vote: .
AYES: Lubin, Dickens, Runels, Ferrara
NOES: None
ABSENT: Costello
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
10, CONTINUED BUSINESS
10,a. Consideration of City Hall Complex Needs Assessment and Feasibility Study Site
Alternatives and Appropriation for Appraisal of City Property.
City Manager Adams presented the staff report and' requested the Council: 1) Provide direction
to staff on preferred site alternatives for the City Hall Complex Needs Assessment and FeasibHity
Study; and, 2) Appropriate $4,200 for an appraisal of the existing City Hall Complex properties.
Fred Sweeney, Phillips Metsch Sweeney Moore Architects, gave a presentation highlighting the
site alternatives and explained that the intent at this point in the process was for the Council to
select two . to three preferred site altematives for further analysis and for the development of
conceptual drawings.
City Manager Adams gave an overview of some general operational objectives identified by staff
to assist the Council in its review of the site altematives. Council and staff discussion ensued
with regard to funding issues and strategies and the appropriate timing for an appraisal of current
City facilities.
Mayor Ferrara opened up the item for public comment, and upon hearing none, he closed the .
item to public comment and brought the item back to Council for consideration.
Following extensive discussion on the advantages and disadvantages of each of the site
. alternatives, there was a consensus of the City Council to select Site #1 (existing City Hall site),
Study 1 and Study 2, as the preferred site and priority for further $tudy and analysis. The
Council also agreed to include Site #5 (at the west end of the Village) and directed staff to
pursue this alternative to the next information level.
Mayor Ferrara moved to authorize an appropriation of $4,200 and to.defer the timing of obtaining
an appraisal of the existing City Hall Complex pr~rties to a later date as determined by the City
Manager. Council Member Runels seconded the motion, and on the following roll-call vote:
AYES: Ferrara, Runels, Dickens, Lubin
NOES: None
ABSENT: Costello
CITY COUNCIL MINUTES
FEBRUARY 24, 2004
PAGE 4
There being 4 AYES, O.NOES, and 1 ABSENT, the motion is hereby declared to be passed.
11, NEW BUSINESS
11.a, Consideration of Funding Request by the San Luis Obispo County Housing Trust
Fund,
City Manager Adams presented the staff report and reco~mended the Council appropri.te
$5,000 from the Affordable Housing In-Lieu Fee Fund to provide financial assistance to the San
Luis Obispo County Housing Trust Fund.
Gerald Rioux, Executive Director.of the San Luis Obispo' County Housing Trust Fund, gave a
presentati~n on current funding and funding objectives, the status of its services and activities
and responded to questions from Council.
Mayor Ferrara opened up the item for public comment, and when no one came forward, he
brought the item back to Council for consideration.
Council Member Runels moved to appropriate $5,000. from the Affordable Housing In-Lieu Fee
Fund to provide financial assistance to the San Luis Obispo County Housing Trust Fund. Council
Member Dickens seconded the motion, and on the following roll-call vote:
AYES: Runels, Dickens, Lubin, Ferrara
NOES: None
ABSENT: Costello
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
12. CITY COUNCIL REPORTS
a, MAYOR TONY M, FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOGISLORT A). No report.
(2) Integrated Waste Management Authority (IWMA), No report. The Executive
Committee will meet tomorrow to approve the agenda for the next Board meeting.
(3) Other. None.
b, MAYOR PRO TEM SANDY LUBIN:
(1) South County Area Transit (SCAT). Received presentation on the Short Range
Transit Plan (copies were distributed to CounCil); discussion was held concerning
the number of buses operating within smaller jurisdictions; discussion was held
regarding the Avila Trolley; Board elections were held and Mayor Pro Tem Lubin
announced he would continue to serve as Chairman.
(2) Economic Vitality Corporation (EVC). Received presentation from Star Scope
Management, a group interested in bringing a PGA Tour event to San Luis
Obispo County.
(3) Other, Received the CJPIA Annual Financial Statement and provided copies to
Council.
CITY COUNCIL MINUTES
FEBRUARY 24, 2004
PAGE 5
c, COUNCIL MEMBER THOMAS A. RUNELS:
(1) Zone 3 Water Advisory Board. No report. The Technical Committee met and
discussion was held regarding the conservation habitat report on the creek; gave
an update on the water treatment plant, and Council Member Runels reported that
he was appointed to represent Zone 3 on the Zone 1A Committee.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other. Gave a status report on the Santa Maria groundwater litigation case.
d, COUNCIL MEMBER JIM DICKENS:
(1) South County Youth Coalition. No report.
(2) South San Luis Obispo County Sanitation District (SSLOCSD). Reported that
the plant is operating well and meeting its discharge requirements; a consultant
has assessed earthquake damage at the plant to be approximately $200,000 and
staff is pursuing FEMA reimbursements; the Board approved. the retention of the
emergency standby pump operations on-site through March; and received the
2003 Annual Operations Summary (copy available for review at City Hall).
(3) Other. None.
e, COUNCIL MEMBER JOE COSTELLO: (ABSENT)
(1) Air Pollution Control District (APCD). None.
(2) Other. None.
13, CITY COUNCIL MEMBER ITEMS:
None.
14. CITY MANAGER ITEMS:
a) Discussion and feedback regarding City of Grover Beach Fire and Safety Enhancement
Study.
City Manager Adams reported that the City of Grover Beach Interim Fire Chief would be
conducting a Fire and Safety Enhancement Study in an effort to improve their overall level of fire
service, which could include some areas of partnerships with the City of Arroyo Grande. Council
and staff discussion ensued regarding Arroyo Grande's potential participation in the study. '
15, COUNCIL COMMUNICATIONS:
Mayor Pro Tem Lubin requested that an update on the Courtland/Grand senior housing project
be placed on the next agenda.
Mayor Ferrara announced that staff recently met with the City's sphere' of influence property
owners, the Fredericks, the Williams, and Mary VonAchen, who have indicated that they would
like to begin conducting community workshops. Dates for those public workshops have been
scheduled for March 30, 2004 and April 21, 2004.
16, STAFF COMMUNICATIONS:
None.
CITY COUNCIL MINUTES
FEBRUARY 24, 2004
PAGE 6
17. COMMUNITY COMMENTS AND SUGGESTIONS:
Steve Ross, Arroyo Grande, commented on the City H~II Needs Assessment and Feasibility
Study presentation and stated that some of the comments received at the Planning Commission
meeting included a desire for more retail in the Village. He also commented on the need for
additional parking in the Village, and potential traffic issues relating to altemative sites 5 and 6.
18, ADJOURNMENT
Mayor Ferrara moved, Council Member Dickens seconded, to adjoum the meeting in honor and
memory of Johnny Silva. The motion passed unanimously, and the meeting was adjoumed at .
9:50 p.m.
Tony M. Ferrara, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Servlcesl
Deputy City Clerk
(Approved at CC Mtg )
8...
MEMORANDUM
TO: CITY COUNCIL
r1v
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE RANCHO GRANDE PARK
IMPROVEMENTS, PROJECT NO. PW-2002-Q3
DATE: MARCH 9, 2004
RECOMMENDATION:
It is recommended the Council:
A. accept the improvements constructed by Herrera Engineering, Inc., in accordance
with the plans and specifications for the Rancho Grande Park Project;
B. direct staff to file a Notice of Completion; and,
C. authorize release of the unencumbered portion of the final progress payment and
10% retention, thirty-five (35) days after the Notice of Completion has been recorded
if no liens have been filed.
FUNDING:
On July 9, 2002, the City Council awarded the Rancho Grande Park Project to Herrera
Engineering, Inc. in the amount of $1,082,345 and authorized a contingency of $108,235 to
be used for unanticipated costs during the construction phase of the project. The total
construction budget was $1,190,580. On July 22, 2003, the City Council authorized the
transfer of budgeted construction funds in the amount of $23,624 into the construction
contingency fund during the construction phase of the project. The total amended
construction budget for the project is $1,214,204.
DISCUSSION:
Herrera Engineering, Inc. completed construction of the Rancho Grande Park Project in
accordance with the plans and specifications. Staff is in the process of addressing and
resolving issues of outstanding contract change orders, unreleased stop notices, the
amount of liquidated damages imposed on the contractor for project delays, and fines
imposed on the project by the State Water Resources Control Board for erosion control
violations.
Staff is recommending the release of the remaining unencumbered portion of the final
progress payment and 10% retention to Herrera Engineering, Inc. thirty-five (35) days after
the Notice of Completion has been recorded, if no liens are filed.
---~
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE RANCHO GRANDE PARK
IMPROVEMENTS, PROJECT NO, PW 2002-03
MARCH 9, 2004
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Modify as appropriate and approve staff's recommendations; or
. Provide direction to staff.
Attachment:
1. Notice of Completion
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO: ATTACHMENT 1
CITY CLERK
CITY OF ARROYO GRANDE
P.O. BOX 550
ARROYO GRANDE, CA 93421
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter describe.
2. The FULL NAME of the OWNER is: The City of Arroyo Grande
3. The FULL ADDRESS of the OWNER is: 214 East Branch Street. Arroyo Grande, California 93421
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSORDS in interest of the undersigned if the property was 1ransferred
subsequent to the connnencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED October 4. 2003
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
9. The s1reet address of said property is: 101 A venida de Diamante
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of
California, and is described as follows:
Rancho Grande Park. PW 2002-3
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty ofpe1jury under the laws of the State of California thatI am
the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I
know and understand the contents thereof, and the facts stated therein are true and correct.
Don Spagnolo, PE, Director of Public Works/City Engineer
March 9,2004, Arroyo Grande, California
-- END OF DOCUMENT --
_._._~
1.8.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: CONSIDERATION TO APPROVE FINAL PARCEL MAP AG 99- 177
SUBDIVIDING ONE (1) PARCEL INTO TWO RESIDENTIAL (2)
PARCELS AT 1254 POPLAR STREET
DATE: MARCH 9, 2004
RECOMMENDATION:
It is recommended the Council approve Final Parcel Map.AG 99-177, subdividing 0.50
acres into two (2) parcels, each approximately 10,000 square feet.
FUNDING:
There is no fiscal impact at this time.
DISCUSSION:
The City has received Final Parcel Map AG 99-177, owned by Sondra Hogan, for the
subject parcel located at 1254 Poplar Street. This map subdivides approximately 0.50
acres into two (2) parcels.
The existing lot is 21,841 square feet in size, rectangular in shape, measuring
approximately 75 feet wide at Poplar Street and 290 feet in depth. There is an existing
single-family home, detached garage, and duplex on the site, with no new construction
proposed. The current zoning for the property is Condominiumrrownhouse (MF).
The Planning Commission originally approved this project on December 7, 1999.
However, because the final map was not recorded and a time extension was not
requested, the tentative map approval expired on December 7, 2001. The tentative
parcel map was re-filed on August 15, 2003 as Tentative Parcel Map 03-005 and
approved by the Planning Commission on September 16, 2003. The subject Final
Parcel Map proposes no modifications to the previously approved project.
A small portion of the shared driveway easement is within the property boundaries. A
Driveway Maintenance Agreement was recorded on June 9, 1993 between the subject
parcel. and the parcel to the immediate west, located at 1260 Poplar. As a result of the
subdivision of the subject parcel, an Amended Driveway Maintenance Agreement will
need to record concurrently with the map to incorporate the newly created parcel.
-_.-._---_.._.~
CITY COUNCIL
CONSIDERATION TO APPROVE FINAL PARCEL MAP AG 99-177 SUBDIVIDING
ONE (1) PARCEL INTO TWO RESIDENTIAL (2) PARCELS AT 1254 POPLAR
STREET
MARCH 9, 2004
PAGE 2
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendation;
. Do not approve staffs recommendation;
. Modify as appropriate and approve staffs recommendation; or
. Provide direction to staff.
Attachment: Exhibit 1 - Map Sheet of Parcel Map AG 99-177
Council Memo - Acceptance of Final Map for Parcel Map AG 99-177 - 1254 POPLAR
--_._---_...._-~
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------------------
8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER~
SUBJECT: CONSIDERATION OF APPOINTMENT TO SENIOR ADVISORY
COMMISSION
DATE: MARCH 9, 2004
RECOMMENDATION:
It is recommended the City Council approve the appointment of Ross Kongable to the
Senior Advisory Commission as recommended by Mayor Ferrara.
FUNDING:
There is no fiscal impact.
DISCUSSION:
On January 13, 1997, the City Council adopted Ordinance No. 481 C.S. amending the
composition of applicable Commissions and Boards from seven to five members and
adopted Resolution No. 3192 establishing Council policy as it relates to the appointment
proce'dure to various Commissions and Boards. The Ordinance states that the mayor
and each respective member of the Council shall appoint a representative to the various
Commissions and Boards subject to the approval by a majority of the Council. All
Commission and Board members serve at the pleasure of the Council.
Mayor Ferrara is recommending the appointment of Ross Kongable to fill the vacancy of
William Harrer's former positi9n q,,~h~ COmmission. The appointment requires approval
by the City Council to fill this vacancy.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve the recommended appointment;
- Do not approve the recommended appointment;
- Provide direction to staff.
Attachment:
1. Application form
------
, . CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
Planning Commission
Parks and Recreation Commission Years Lived in Arroyo Grande /S-
Traffic Commission
V Senior Advisory Commission Registered Voter of Arroyo Grande
Arohitectural Review Committee cs=:> No
Special Committees (Long Range Planning Committee, etc.)
NAME ~~SS ~. ~ IJ 6---A13 t.E::.-
HOME ~55~ODe8 D~ PHONE4-ti-~fR~-
ADDRESS
PRESENT EMPLOYER ~~~"""'\1 R.....-:=- .'1:) POSITION
BUSINESS ADDRESS PHONE
EDUCATIONAL BACKGROUND
/ '/12- ~--,
High School /~ College
.
ADDITIONAL EDUCATIONAL INFORMATION
1
I The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1. p(; /Z+< ~c.o 71
2. J-AIJe. /.., We
3. ])OVt:i k SA-tiE:..
ARE YOU WILLING TO SERVE ON ~'SS'ON/COMM'TTEE MEETING TIMES SHOWN BELOW:
. -1d"er1 ~~.
Planning Commission, First and Third uesday 0 each month, 7:00 PM Yes_ No---
Parks and Recreation Commission, Second Wednesday of each month, 6:30 PM Yes-No_
Traffic Commission, the day (Monday) before the third Tuesday of each month, 7:00 PM Yes- No':""'-
Senior Advisory Commission, First Wednesday of each month, 3:00 PM ~No_
Architectur eve Committee First Mond of each month, 3:15 PM Ye~o_
Special C mittees on n Planriin ommlttee, etc.) Meeting dates vary YeL-No.--
Signatur ----- ~
The Arroyo Grande City. Council requests Information about your Interest (and education, If applicable), in serving on a
commission or committee, specifically your comments and views relative to the role and responsibilities of the Planning
Commission, Parks and Recreation Commission, Traffic Oommlsslon, Senior Advisory Oommlsslon, Architectural Review
Oommlttee or a Special Oommlttee. Please note such Information on the reverse side of this form. Thank you for your
Interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED, COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED
04102101
---
8_1_
MEMORANDUM
TO: CITY COUNCIL
ROB STRONG, COMMUNITY DEVELOPMENT DlRECTOR~~
FROM:
SUBJECT: CONSIDERATION OF RESOLUTION ACCEPTING NROTtA TED
EXCHANGE OF PROPERTY TAX REVINUE AND TAX IIC...."""~II-NT
FOR ANNEXATION NO. 29 TO THE CITY OF AfltNQYO -.-NDE (ST.
JOHN'S CHURCH), LOS BERROS & VALLEY ROADS
DATE: MARCH 16, 2004
RECOMMENDATION:
It is recommended the City Council adopt the Resolution accepting the negotiated
exchange of property tax revenue and tax increment for Annexation No. 29, the St. John's
Church at Los Berros and Valley Roads, Arroyo Grande.
FUNDING:
Some indirect fiscal impact since the existing church property and facilities are exempt
from property tax. Future water and sewer services are supported by user fees, but police,
fire and other development impacts will only be partially offset by plerii18d church
expansion and related building impact fees. No direct City costs related to annexation.
DISCUSSION:
The St. John's Church requested that the City of Arroyo Grande conaider annexation of
approximately 5.2 acres of property located east of Valley Road at the Los Benos Road
intersection, and the 2001 General Plan Update provided for the inclueion within the
Sphere of Influence and Urban Reserve Lines. Subsequently, the Local Agency
Formation Commission (LAFCO) approved the Sphere of lnt1uence Amendtnent and the
City of Arroyo Grande adopted Public Facility (PF) prezoning for the proposed annexation
area. This consent item is the next required step in the annexation approval process, and
will ~concurrently considered by the City Council, Board Of Supervisors and LAFCO
board.
The purpose of the annexation is to obtain City services and to facilitate remodeling and
expansion of the St. John's Church in accordance with the City's pqlicies and design
standards, subject to subsequent Conditional Use Permit approval. ; Annexation will enable
the Church to extend and connect to City and So. County Sanitation District sewer and
City water services at their expense, eliminate their on-site septic system and leach fields,
and use an existing well for irrigation.
CONSIDERATION OF RESOLUTION ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY
TAX REVENUE AND TAX INCREMENT FOR ANNEXATION NO, 29 TO THE CITY OF
ARROYO GRANDE (ST, JOHN'S CHURCH), LOS BERROS & VALLEY ROADS
MARCH 9, 2004
PAGE 2
Annexation will make the proposed remodel and expansion of the Church subject to City
rather than County land use regulations and to some extent impact City operating
expenses and revenues. State annexation laws require the affected jurisdictions, in this
case the County and City of Arroyo Grande, to negotiate an exchange of property tax
revenue prior to LAFCO approval of the proposed change. The Resolution is being
presented for adoption within a 60..c::tay time-frame, which commenced on February 24,
2004 and will be considered by the Board of Supervisors and City Council at their regular
meetings of March 9, 2004.
County Administration Office and City of Arroyo Grande staff negotiated on behalf of their
respective agencies regarding the tax exchange utilizing the County Auditor's Office's
financial analysis. As a church there are no existing property taxes. Therefore, in this
instance, there were no issues involved in the negotiation.
The LAFCO board will consider the proposed annexation at their next meeting on March
16, 2004 provided that this tax exchange Resolution is approved by both the City Council
and Board of Supervisors.
AL TERNA TlVES:
The following alternatives are provided for the Council's consideration:
- Approve the Resolution as recommended;
- Defer action and direct staff to renegotiate with the County: This would delay
LAFCO consideration of the proposed annexation;
- Deny the Resolution and annexation request.
Attachments:
1. Resolution
2. Map of Proposed Annexation
S:\COMMUNITY _DEVELOPMENnCITY _ COUNCIL\2004\03.Q9.Q4\03.Q9.Q4 sr St. Johns Annexation.doc
----,----------------.--- -
A TT ACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ACCEPTING NEGOTIATED
EXCHANGE OF PROPERTY TAX REVENUE AND
ANNUAL TAX INCREMENT BETWEEN THE COUNTY OF
SAN LUIS OBISPO AND THE CITY OF ARROYO
GRANDE
WHEREAS, in the case of a jurisdictional change other than a city incorporation or
district formation which will alter the service area or responsibility of a local agency,
Revenue and Taxation Code Section 99(a)(1) requires that the amount of property tax
revenuEt to be exchanged, if any, and the amount of annual tax increment to be
exchanged among the affected local agencies shall be determined by negotiation; and
WHEREAS, when a city is involved, the negotiations are conducted between the City
Council and the Board of Supervisors of the County; and
WHEREAS, Revenue and Taxation Code Section 99(b){6) requires that each local
agency, upon completion of negotiations, adopt resolutions whereby said local agencies
agree to accept the negotiated exchange of property tax revenues, if any, and annual
tax increment and requires that each local agency transmit a copy of each such
resolution to the Executive Officer of the Local Agency Formation Commission; and
WHEREAS, no later than the date on which the certificate of completion of the
jurisdictional change is recorded with the County Recorder, the Executive Officer shall
notify the. County Auditor' of the exchange of property tax revenues by transmitting a
copy of. said resolutions to him/her and the Count Auditor shall thereafter make the
appropriate adjustments as required by law; and.
WHEREAS, the negotiations have taken place conceming the transfer of property tax
revenues and annual tax increment between the County of San Luis Obispo and the
City of. Arroyo Grande pursuant to Section 99(a)(1) for the jurisdictional change
designated as Annexation No. 29 to the City of Arroyo Grande (St. John's Church); and
WHEREAS, the negotiating party, to wit: Dan Buckshi, Administrative Analyst, County
of San Luis Obispo, on behalf of the County and Steven Adams, City Manager, on
behalf of the City of Arroyo Grande have negotiated the exchange of property tax
revenue and annual tax increment between such entities as hereinafter set forth; and
WHEREAS, it is in the public interest that such negotiated exchan'ge of property tax
revenues and annual tax increment be consummated,
RESOLUTION NO,
PAGE 2
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo
Grande, California, as follows:
1, That the recitals set forth above are true, correct and valid.
2. That the City of Arroyo Grande agrees to accept the followiOg negotiated
exchange of base property tax revenues and annual tax increment
(a) . No base property tax revenue shall be transferred from the County of San
Luis Obispo to the City of Arroyo Grande.
(b) No annual tax increment shall be transferred from the County of San Luis
Obispo to the City of Arroyo Grande in the fiscal year 2005-2006.
(c) All annual tax increment for the County Ro.ad Fund shall be transferred to
the County General Fund.
,
3. Upon receipt of a certified copy of this resolution and a cOpy of the recorded
Certificate of completion, the County Auditor shall make the appropriate
adjustments to property tax revenues and annual tax increments as set forth
above,
4. That the Director of Administrative Services/Deputy City Clerk is authorized and'
directed to transmit a certified copy of the resolution to the Executive Officer of
the San Luis Obispo Local Agency Formation Commission, who shan then
distribute copies in the manner prescribed by law,
5. In the event that the property is conveyed to a taxable entity and/or used for non-
exempt purposes, the City reserves the right to renegotiate an amended
agreement with the County for both property tax revenues and annual tax
increments.
On motion of Council Member , seconded by Council Member , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of March, 2004.
RESOLUTION NO,
PAGE 3
TONY M. FERRARA. MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
I
Mar 05 04 10:48a SLO Coun1\~ Admin 8t A TT ACHMENT 2
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MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR~~
SUBJECT: CONSIDERATION OF RESOLUTION ACCEPTING NEGOTIATED
EXCHANGE OF PROPERTY TAX REVINUE AND T~ ._UULNT
FOR ANNEXATION NO, 29 TO THE CITY Of MROYO GRAte! (ST,
JOHN'S CHURCH), LOS BERROS & VALLEY ROADS
DATE: MARCH 16, 2004
RECOMMENDATION:
It is recommended the City Council adopt the Resolution accepting the negotiated
exchange of property tax revenue and tax increment for Annexation No. 29, the St. John's
Church at Los Berros and Valley Roads, Arroyo Grande.
FUNDING:
Some indirect fiscal impact since the existing church property and facilities are exempt
from property tax. Future water and sewer services are supported by user fees, but police,
fire and other development impacts will only be partially offset by pI8nned church
expansion and related building impact fees. No direct City costs related to annexation.
DISCUSSION:
The Sl John's Church requested that the City of Arroyo Grande consider annexation of
approximately 5.2 acres of property located east of Valley Road at the Los Berros Road
intersection, and the 2001 General Plan Update provided for the inclusion within the
Sphere of Influence and Urban Reserve Lines. Subsequently, the Local Agency
Formation Commission (LAFCO) approved the Sphere of Influence Amendment and the
City of Arroyo Grande adopted Public Facility (PF) prezoning for the proposed annexation
area. This consent item is the next required step in the annexation approval process, and
will ~. concurrently considered by the City Council, Board of Supervisors and LAFCO
board.
The purpose of the annexation is to obtain City services and to facilitate remodeling and
expansion of the St. John's Church in accordance with the City's pqli0ie8 and design
standards, subject to subsequent Conditional Use Permit approval. ,Annexation will enable
the Church to extend and connect to City and So. County Sanitation District sewer and
City water services at their expense, eliminate their on-site septic system and leach fields,
and use an existing well for irrigation.
CONSIDERATION OF RESOLUTION ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY
TAX REVENUE AND TAX INCREMENT FOR ANNEXATION NO, 29 TO THE CITY. OF
ARROYO GRANDE (ST, JOHN'S CHURCH), LOS BERROS & VALLEY ROADS
MARCH 9, 2004
PAGE 2
Annexation will make the proposed remodel and expansion of the Church subject to City
rather than County land use regulations and to some extent impact City operating
expenses and revenues. State annexation laws require the affected jurisdictions, in this
case the County and City of Arroyo Grande, to negotiate an exchange of property tax
revenue prior to LAFCO approval of the proposed change. The Resolution is being
presented for adoption within a 60-day time-frame, which commenced on February 24,
2004 and will be considered by the Board of Supervisors and City Council at their regular
meetings of March 9, 2004.
County Administration Office and City of Arroyo Grande staff negotiated on behalf of their
respective agencies regarding the tax exchange utilizing the County Auditor's Office's
financial analysis. As a church there are no existing property taxes. Therefore, in this
instance, there were no issues involved in the negotiation.
The LAFCO board will consider the proposed annexation at their next meeting on March
16, 2004 provided that this tax exchange Resolution is approved by both the City Council
and Board of Supervisors.
AL TERNA TlVES:
The following altematives are provided for the Council's consideration:
- Approve the Resolution as recommended;
- Defer action and direct staff to renegotiate with the County: This would delay
LAFCO consideration of the proposed annexation;
- Deny the Resolution and annexation request.
Attachments:
1. Resolution
2. Map of Proposed Annexation
S:\COMMUNITY _DEVELOPMENT\CITY _ COUNCIL\2004\03-09-04\03-09-04 sr St. Johns Annexation.doc
-"-~--_.._--- -_.~~-_.__._~ - _.._~------._...- --~---------~- ----
A TT ACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ACCEPTING NEGOTIATED
EXCHANGE OF PROPERTY TAX REVENUE AND
ANNUAL TAX INCREMENT BETWEEN THE COUNTY OF
SAN LUIS OBISPO AND THE CITY OF ARROYO
GRANDE
WHEREAS, in the case of a jurisdictional change other than a city incorporation or
district formation which will alter the service area or responsibility of a local agency,
Revenue and Taxation Code Section 99(a)(1) requires that the amount of property tax
revenue to be exchanged. if any, and the amount of annual tax increment to be
exchanged among the affected local agencies shall be determined by negotiation; and
WHEREAS, when a city is involved, the negotiations are conducted between the City
Council and the Board of Supervisors of the County; and
WHEREAS, Revenue and Taxation Code Section 99(b)(6) requires that each local
agency, upon completion of negotiations, adopt resolutions whereby said local agencies
agree to accept the negotiated exchange of property tax revenues. if any, and annual
tax increment and requires that each local agency transmit a copy. of each such
resolution to the Executive Officer of the Local Agency Formation Commission; and
WHEREAS, no later than the date on which the certificate of completion of the
jurisdictional change is recorded with the County Recorder. the Executive Officer shall
notify the County Auditor' of the exchange of property tax revenues by transmitting a
copy of said resolutions to him/her and the Count Auditor shall thereafter make the
appropriate adjustments as required by law; and'
WHEREAS, the negotiations have taken place concerning the transfer of property tax
revenues and annual tax increment between the County of San Luis Obispo and the
City of Arroyo Grande pursuant to Section 99(a)(1) for the jurisdictional change
designated as Annexation No, 29 to the City of Arroyo Grande (St. John's Church); and
WHEREAS, the negotiating party, to wit: Dan Buckshi. Administrative Analyst, County
of San Luis Obispo, on behalf of the County and Steven Adams, City Manager, on
behalf of the City of Arroyo Grande have negotiated the exchange of property tax
revenue and annual tax increment between such entities as hereinafter set forth; and
WHEREAS, it is in the public interest that such negotiated exchange of property tax
revenues and annual tax increment be consummated.
---.---.-
RESOLUTION NO.
PAGE 2
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo
Grande, California, as follows: .
1, That the recitals set forth above are true, correct and valid.
2. That the City of Arroyo Grande agrees to accept the following negotiated
exchange of base property tax revenues and annual tax increment .
(a) . No base property tax revenue shall be transferred from the County of San
Luis Obispo to the City of Arroyo Grande,
(b) No annual tax increment shall be transferred from the County of San Luis
Qbispo to the City of Arroyo Grande in the fiscal year 2005-2006,
(c) All annual tax increment for the County Ro~d Fund shall be transferred to
the County General Fund,
,
3, Upon receipt of a certified copy of this resolution and a cOpy of the recorded
Certificate of completion, the County Auditor shall make the appropriate
adjustments to property tax revenues. and annual tax increments as set forth
above.
4. That the Director of Administrative Services/Deputy City Clerk is authorized and
directed to transmit a certified copy of the resolution to the Executive Officer of
the San Luis Obispo Local Agency Formation Commission, who shan then
distribute copies in the manner prescribed by law.
5. In the event that the property is conveyed to a taxable entity and/or used for non-
exempt purposes, the City reserves the right to renegotiate an amended
agreement with the County for both property tax revenues and annual tax
increments.
On motion of Council Member , seconded by Council Member , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of March, 2004.
I
RESOLUTION NO,
PAGE 3
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Mar 05 04 10:4Ba SLO Counf.~ Adm i n BC A TT ACHMENT 2
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CITY OF ARROYO G~DE
CITY COUNCIL
NOTICE OF PU"BLlC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a
Public Hearing on the following item:
CASE NO.: Appeal of Tentative Tract Map Case No. 01-002
APPLICANT: Jim Dotson
LOCATION: 801 Huasna Road; Tentative Tract Map Case No, 01-002;
Tract 2275
APPELLANT: Jim Dotson
The City Council will consider an appeal of the Planning Commission's denial of the
applicant's request for modification of Condition No, 43 of Tentative Tract Map No,
2275 regarding undergroundingof existing utilities,
Any person affected or .concemed by this issue may submit written comments to the
Director of Administrative Services before the City Council hearing, or appear and be
heard in support of or opposition to the project.
Any. person interested in the proposal can contact the Community Development
Department at 214 E. Branch Street, Arroyo Grande," California, during~1 business
hours (8:00 a,m. to 5:00 p,m,) Copies of the appeal applications and related documents
are available for public inspection at the above address,
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the Public Hearing described in this. notice,. or in written
correspondence delivered to the City Council, at or prior to, the Public Hearing,
Failure of any person to receive the notice shall not constitute grounds for any court to
invalidate the action of the legislative body for which the notice was given,
Date and Time of Hearing: TUESDAY, MARCH 9, 2004 AT 7:00 P.M.
Place of Hearing: ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA 93420
~ ~<?I/WJ!'tP-- . .
Kelly We 01'1, Directive of Administrative Services!
Deputy City Clerk
Publish 1 Time on Friday, February 27,2004
--~----,~- --
.
MEMORANDUM
TO: CITY COUNCIL
ROB STRONG, COMMUNITY DEVELOPMENT DIREC~
FROM:
SUBJECT: CONSIDERATION OF APPEAL OF PLANNING COMIllll1OtI DENIAL
OF CONDITION NO. 43, TRACT NO. 2275 tEGMDlNG
UNDERGROUND UTILITIES, JAMES DOTSON, APPLICANT
DATE: MARCH 16, 2004
RECOMMENDATION:
It is recommended the City Council adopt a Resolution denying the appeal and upholding.
the action of the Planning Commission to require certain overhead utilities be placed
underground for Tract Map 2275.
FUNDING:
No fiscal impact to the City. The developer deposited the estimated cost to remove the
two poles and install underground facilities as currently required.
DISCUSSION:
On May 1, 2001 the Planning Commission approved a six-lot, single-family subdivision on
an eight-acre site located at 801 Huasna Road, on a hillside east of Wildwood Ranch
Planned Unit Development. A time extension was approved in 2003 which will expire on
June 3, 2004. Almost all of the subdivision improvements have been constructed, except
removal of two utility poles and installation of underground facilities along the main access
driveway. In late December, 2003, the developer James Dotson requested modification of
Condition No. 43 for Tract No. 2275, to allow him to leave one of the two existing poles.
The adjoining Wildwood Ranch HomeoWners Association and several residents of this
. existing residential development are opposed to this proposal since these poles and lines
are visible from their homes, which otherwise have underground utilities. Both poles are
near the top of the hill, the end one providing service to the existing. primary and secondary
dwellings, and the second providing a transmission drop to underground service to an of
Wildwood Ranch. If it is not removed at this time, it would be the only overhead line and
pole on the hill within these new tracts. It would also be more expensive and disruptive to
future residents of the new tract to delay conversion.
The Planning Commission unanimously voted to deny this request to modify Condition No.
43. No representative of the developer attended the Planning Commission meeting and
the developer's representative has not stated the reason for his appeal.
---.-
CITY COUNCIL
CONSIDERATION OF APPEAL OF PLANNING COMMISSION DENIAL OF
CONDITION NO. 43, TRACT NO, 2275 REGARDING UNDERGROUND UTILITIES
MARCH 9, 2004
PAGE 2
AL TERNA TlVES:
The following alternatives are provided for the Council's consideration:
- Adopt the attached resolution denying the appeal and upholding the Planning
Commission's action to require underground utilities;
- Take tentative action to uphold the appeal and direct staff to return with a
Resolution modifying Condition of Approval No. 43, for Tract 2275, to require
removal of one of the two existing poles and eliminating the requirement to
underground existing overhead utilities.
Attachments:
1. Letter dated 10/21/03 from Wildwood Ranch HOA.
2. Memo dated 12/31/03 from James Dotson.
3. Vicinity and Tract Maps.
4. Letter dated 1/08/04 from Wildwood Ranch HOA.
5. Letter dated 2/27/04 from Wildwood Ranch HOA.
S:\COMMUNITY _DEVELOPMENT\CITY _ COUNCIL\2004\03.o9.o4\03-o9-o4 Appeal James Dotson.doc
_.________ __ ._______._u..____._____.___..__._..~ __ ___ __ _ ______ ----_.._~-_.._----_.-_.- -- '- L
RESOLUTION NO,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DENYING THE APPEAL AND
. UPHOLDING THE ACTION OF THE PLANNING
COMMISSION TO REQUIRE CERTAIN OVERHEAD
UTILITIES BE PLACED UNDERGROUND FOR TRACT
MAP 2275, LOCATED AT 801 HUASNA ROAD, APPLIED
FOR BY JAMES DOTSON
WHEREAS, after due study, the Planning Commission conditionally approved Tentative
Tract Map 2275 which included Condition No. 43 requiring the undergrounding of aU
utilitiss; and
WHEREAS, on February 3, 2004 the Planning Commission of the City)of Arroyo Grande
unanimously denied a request filed by James Dotson for modification of Condition No. 43
of Tract Map No, 2275; and
WHEREAS, James Dotson filed a timely appeal of the Planning Commission's action; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
FINDINGS:
1. The overhead public utilities required to be placed underground pursuant to
Condition No. 43 of Tract 2275 are subject to the -following provisions of
Section 16.68.050 of the Development Code because the overhead utilities:
a. Provide direct service to the property being developed.
b. Are existing between the property line and the centerline of the
peripheral streets of the prQperty being developed; and
c. Are located along or within six feet of the rear of side lot lines of
the property to be developed.
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Arroyo Grande
hereby upholds the decision of the Planning Commission. to require certain utilities be
placed underground based on the above findings.
On a motion by , seconded by , and by the following roll. call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 9th day of March, 2004.
RESOLUTION NO.
PAGE 2
TONY M, FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J, CARMEL, CITY ATTORNEY
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--~ECEIVED~--'--
WILDWOOD RANCH HOMEOWNERS ASSOCIATION ocr 22 2003
.' . . .... . . CITY OF ARROYO GRANDE
3563 Empleo Street, Suite 8,' San Lu/s Ob/sp,o CA 9340yoMMUNITY DEVELO~MENT DEPT.
(805) 544 - ~093 (Fax) ~44 - 6215
. .
October 21, 2003
City of Arroyo Grande .' -
Attn: Planning Commission -
P,O, Box 550
, ~ Arroyo. Grande, CA 93420 v
Re: Tract 2275 - Removal of Power Poles
To Whom It May Concern:
It has come t<;> the attention of Wildwood Ranch Homeowners Association that two
power poles located on Tract 2275 that were supposed to be removed will remain
.permanently installed, The Board of Directors wishes to express its concern
regarding this and requests that the Gityfollow through With the recorded Vesting
Tract Map, This map, recorded on April 26th 2001, clearly indicates that these'two
power poles will be removed. It was also recorded in the Planning Commission's
minutes of May 1 It, 2001 that conditions for approval.for this development would
include that all utility lines be placed underground (Agenda Item 2,B), The Board
requests you remedy this situation as soon as possible, Thank you for your prompt
attention on this matter, Your help is greatly appreciated,
Sincerely,
/7~-;?/P
Donald Martin
Agent to the Board
Cc: Public Works, City Mayor, BOD .
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Power Poles - CIty 1.Mter,310.doc I
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._~.._----~
Ja_mes Dotson 801 HuasnaRoadArroyoGrande,CA 93420
: De~mber 31, 2003
SUBJECT: TRACT 2275-Change to the tentative map
~
. . .- To ~e- City of Arroyo Grande:
~. Dotson would like to request a change to the tentative map of Tract
2275. The tentative map ,specifies the removal of two utility poles. Mr.
Dotson would like to only remove one ofth~.utility poles. He would 11ke to
leave-the utility pole that presently supplies ele~city to the Wildwood
Ranch community and only remove the one utility pole that services the 801
Huasna-residence.
;
Smcerely,
Andy Dotson
Authorized representative
RECEIVED -.. -- ,.
JAN 0.1 2004 .. '. . - - , .
CITY OF ARROYO GRANDE. -
OOMMUNITY DEVELOPMENT DEPT,
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ATTACHMENT 4
WILDWOOD RANCH HOMEOWNERS ASSOCIATION -- ----
'-
3563 Empleo Street, Suite 8, San Luis Obispo CA 93401
(805) 544 - 9093 (Fax) 544 - 6215
January 8, 2004
City of Arroyo Grande RECEIVED
"
Attn: Planning Commission - 'JAN 1 5 2004
P,O, Box 550 CITY OF ARROYO GRAND~
. . ArroyC? Grande, CA 93420 COMMlJNITYDEVELOPMENT DEPT,
Re; Tract 2275 - Power Poles
To Whom It May Concern:
The Board of Directors of the Wildwood Ranch Homeowners Association wants to
reiterate its opposition of allowing the existing power lines to remain above ground at
the development on Tract 2275, This was detailed in a letter dated October 21 at,
2003 to the .planning CQmmis~ion, The Board appreciat~s the support .of the Public
Works Department in enforcing the requirement by making it a Condition of app~oval,
and we commend both the Public Works and the Community Development Director for
their verbal support in opposing any waiver or reduction of the requirement. They have
indicated to us that the developer now intends to seek a waiver (or a reduction> from the
Planning Commission on February 3,2004, Clearly, under-grounding these lines was
the city's original intent, and is in keeping with the long-standing goal of reducing visual
pollution throughout the city, The Board strongly encourages the Commission to
require the' power lines be located underground as was originally approved, Thank
you for taking our position into consideration,
Sincer~ly,
7l#~
Donald Martin
Agent to the Board
Cc: BOD
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PoWer Poles - CIty Le<<er.410,cIoc
. .
ATTA,CHMENT 5
WILDWOOD RANCH HOMEOWNERS ASSOCIi"TfoN\RROYO CU~f1D::
04 MAR - 2 P11~: r 4
3563 Empleo Street, Suite B, .San Luis Obispo CA 93401
(805) 544 - 9093 (Fax) 544 - 6215
February 27,2004
City of Arroyo Grande
Attn: City Council
P. O. Box 550
Arroyo Grande, CA 93420
Re: Case No. 01-002, Tract 2275 - Undergrounding of Existing Power Poles
Mr. Mayor and Council Members:
The agenda for your March 9,2004, meeting includes Case No. 01-002, an appeal trom
Mr. James Dotson to overrule a recent unanimous vote by the Planning Commission.
This ruling requires Mr. Dotson to underground two existing power poles and associated
lines as originally planned for his development. The Board of Directors of the Wildwood
Ranch Homeowners Association reiterates its opposition to allowing these existing lines
to remain above ground, while all new lines have been placed underground. The Board
strongly encourages the Council to uphold the Staff and Planning Commission ruling by
denying Mr. Dotson's appeal, thereby requiring the power poles to be removed and the
lines placed underground as was shown on the original subdivision plan.
Thank you for taking our position into consideration. .
Sincerely,
7 ~?$=-
Donald Martin
Agent to the Board
CC: Mayor Ferrara
CC: BOD
Enclosure: Speaker Slip for Case No. 01-002
l:~~_
~~
3{ oq
, .
ARROYO GRANDE CITY COUNCIL
TUESDAY, MARCH 9, 2004
. Speaker Slip for Wildwood Ranch HOA - Agenda Item
Mr. Mayor and Council Members,
Thank you for the opportunity to speak on this issue. Undergrounding of utility lines and poles
has been a stated goal of the City for many years, to be achieved at every opportunity. The city
and surrounding areas benefit from great natural beauty and you are to be commended for
working to protect and improve this aspect of our community.
The requirement for undergrounding the two power poles has been in the development package
for Tract 2275 since Mr. Olds of the Public Works Department presented the requirement in the
SAC hearing of November 21,2000, minutes of which were included in your May 1,2001,
hearing package. The developer acknowledged the requirement and showed on the tentative map
the existing poles were to be removed. The requirement was reaffirmed most recently, at Staff
recommendation, by unanimous vote of the Planning Commission on February 3, 2004.
As development progressed and new utilities were installed, we saw no. action toward removing
the existing poles. Upon being advised last Fall by the contractor and Public Works that removal
of the poles and undergrounding was no longer the plan, we requested a review of the
requirement, which resulted in the pole removal and undergrounding being reinstated on the
"Punch List" for the development. Subsequently, as stated by Mr. Strong, the developer
requested a waiver or modification of the requirement, which was rejected unanimously.
Our Homeowners AssociatiQn has submitted several letters in opposition to the requested waiver,
and we also expressed our strong opposition to Mr. Dotson's new proposal to remove only one
pole. Although we understand the cost implications, we concur in Mr. Strong's recommendation
to require both poles to be removed. As Mr. Strong states, the poles and lines are visually
distracting to existing homes in the area, and we support and encourage the Council to continue
the elimination of such "visual pollution" at every opportunity. One would think that removal of
the poles will greatly enhance the value of Mr. Dotson's newhomesites as well.
We respectfully request that you uphold the original requirement and reject the appeal for
cancellation or modification of this requirement.
1 G.a.
MEMORANDUM
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: STEVEN ADAMS, CITY MANAGER/REDEVELOPMENT AGENCY
EXECUTIVE DIRECTOR tfk
SUBJECT: CONSIDERATION OF STATUS REPORT ON COURTLAND-ARROYO
GRANDE, L.P, SENIOR AFFORDABLE HOUSING PROJECT
DATE: MARCH 9, 2004
RECOMMENDATION:
It is recommended the City Council/Redevelopment Agency Board of Directors receive
the following information and provide direction to staff if additional information is
needed.
FUNDING:
The Disposition and Development Agreement (DDA) previously approved by the
Redevelopment Agency sets forth financial assistance in the form of a loan in the
amount of $800,000. This amount is proposed to be funded approximately $360,000
from .the Affordable Housing "In Lieu" Fee Fund, $40,000 from the Redevelopment
Affordable Housing "Set Aside" Fund, and deferred payment in the amount of $400,000
from development impact fees.
DISCUSSION:
At the February 24, 2004 meeting, Mayor Pro Tem Lubin requested a status report on
the Courtland-Arroyo Grande, L.P. senior affordable housing project be placed on the
City Council agenda. The City Council/Redevelopment Agency initially approved a DDA
with Courtland-Arroyo Grande, L.P. for a proposed 108-unit affordable senior housing
project at 1524 and 1542 East Grand Avenue at the March 20, 2002 meeting, which
was extended by the Agency on September 30, 2003. The DDA was established in
conjunction with an application by the developer for 9% tax credits from the Tax Credit
Allocation Committee (TCAC). At the December 9, 2003 meeting, after failure to obtain
the 9% tax credits, the Redevelopment Agency Board of Directors approved a revised
DDA in conjunction with an application for 4% tax credits.
The developer received and accepted the tax credits in December 2003. They are now
marketing the tax credits and processing documentation for issuance of tax-exempt
bonds, which are provided as part of the 4% tax credit program. The deadline for
issuance of the bonds is April 5, 2004. The Agency's redevelopment consultant and
special legal counsel are reviewing the documentation to ensure the City/Agency's
S:\CITY MANAGER\STEVE\Council Reports\3.9.04 Courtland-Grand Senior Housing Project.doc
CITY COUNCIL
STATUS REPORT ON COURTLAND-ARROYO GRANDE, L.P, SENIOR
AFFORDABLE HOUSING PROJECT
MARCH 9, 2004
PAGE 2
rights are protected and consistency with the terms of the DDA. The Agency entered
into an additional reimbursement agreement with the developer, which requires the
developer to pay all costs for consultant services. As a result of the agreement, they
have submitted a second deposit of $30,000 with the Agency.
The developer has also submitted design revisions to the fa~ade of the project, which
were reviewed and approved by the Architectural Review Committee (ARC) at its March
1, 2004 meeting. The changes will be considered by the Planning Commission at their
March 16, 2004 meeting. Staff feels the changes are an improvement to the project,
which enhance the fa~ade and better integrate it with the Santa Lucia Bank project. No
other modifications to the site plan or project were proposed. Therefore, City Council
approval will not be required unless the Planning Commission decision is appealed.
In addition, staff is negotiating a revision to the DDA regarding Agency financial
assistance. Since the Housing Element Update includes a reduction in development
impact fees for very low and low-income units, staff is proposing financial assistance be
reduced by a portion of the financial benefit to the project from this change. Building
Department staff recently provided the developer with updated fee estimates for review.
An amendment to the DDA is expected to be presented to the Redevelopment Agency
Board of Directors at the March 23, 2004 meeting for consideration.
In summary, while financing issues are still being resolved, the project is continuing to
progress on schedule at this time. The developer has indicated that they intend to
begin grading in mid-summer and begin construction in early fall. Staff will notify the
City Council of any changes to the status. Issuance of the bonds will indicate a firm
commitment by the developer to proceed. Therefore, we will have a pretty good idea
during the upcoming month whether there are any remaining problems that could
prevent the project from being constructed.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Receive information and provide direction to staff;
- Request additional information.
I
I
I ----~--- ------... -- ------,-._-- - ---- -- - - . --------------
11.8.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG ~
COMMUNITY DEVELOPMENT DIRECTOR
BY: ~1t KELLY HEFFERNON
~ I ASSOCIATE PLANNER
SUBJECT: CONSIDERATION OF PRE-APPLICATION REVIEW CASE NO,
04-003; PROPOSED MlXED..uSE PlNBIID UNIT
DEVELOPMENT ON THE FORIER LOOMIS PROPERTY
CONSISTING OF THE TWO (2) EXISTING .IIDBICIBS, THE
LOOMIS FEED WAREHOUSE, A NEW OFFtCE IULDIIG AND
TWELVE (12) DUPLEX RESIDeNTIAL LOTS; 415 EAST
BRANCH STREET; DB & M PROPERTY, LLC
DATE: MARCH 9, 2004
RECOMMENDATION:
Staff recommends the Council review the above-referenced project and provide
direction and comments to the applicant.
FUNDING:
There are no direct costs to the City related to the proposed project.
PROJECT LOCATION:
----------- - --..---..--.---------------- -- -..-.........---.-
CITY COUNCIL
PRE-APPLICATION 04-003
MARCH 9, 2004
PAGE 2
DISCUSSION
Backaround
Last September, the City Council adopted Resolution No. 3710, certifying the Final
Environmental Impact Report (EIR) for the Creekside Center project (Attachment 1). The
previous project proposed to retain and remodel the existing office building, relocate two
former Loomis residences, remove the E.C. Loomis and Son Feed Stofe and develop a
retail commercial, office and residential complex on the former Loomis property located at
the east edge of the Village. The EIR determined that the main residence woutd be eligible
for listing in the California Register as a historical resource and that the grain wanthouse
serves as an . important feature of the setting of the main house. In response to this
determination, the applicant has submitted a conceptual plan that retains all of the existing
structures and provides a greater mixed-use component.
Proiect Description
Proposed is a mixed-use development composed of 12 duplexes, a 12,000 square foot
commerciaVoffice building, and conversion of existing structures (two residences and the
warehouse) to commercial uses. The project does not include the existing office building
and associated storage structures located adjacent to the creek. As with the circulation
design for the previous project, there are two (2) access points proposed on East Branch
Street and one on Le Point Street. To alleviate concerns of increased and cut through
traffic on Le Point, a controlled entry gate is proposed between the re8identia1 and
commercial uses. The project would also include abandonment of Le Point Street along
the property frontage.
Residential "Plan A" contains 8 units in 4 buildings with access from either below at grade
level or above from Crown Terrace. The duplexes are three (3) levels with individual units
ranging from 2,000 to 2,655 square feet in size. Residential "Plan B" contains 16 units in 8
buildings, an two stories with access from the ground level. These units are smaHer, from
420 to 1,300 square feet in size. The commercial structure has three (3) levels with an
elevator and two-story parking garage accessed from Crown Terrace and at grade level.
The architectural style of the complex is Craftsman and California Bungalow and can be
modified to match the exterior materials of the warehouse, depending on whether the
board and batten remains on the warehouse or is removed to reveal the corrugated metal
from the earlier, more 'historic' period.
Staff Advisorv Committee (SAC)
The SAC reviewed the Pre-Application on January 21, 2004 and discussed issues of
parking, utilities, abandonment of the leg of Le Point Street fronting the project, type of
subdivision (not pursuing air space condominiums and proposing to sell each dupktx as a
separate parcel), fire flow requirements, lighting, fencing, disabled access, and extent of
retrofit necessary to convert the existing structures to various commercial uses given the
historical status (see Attachment 2 for draft SAC meeting notes). Because of recent
changes in property ownership and project description, staff has advised the applicant to
formally withdraw the previous project (CUP 01-001 and TIM 01-002) and submit new
applications for the revised project.
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CITY COUNCIL
PRE-APPLICATION 04-003
MARCH 9, 2004
PAGE 3
Architectural Review Committee (ARC)
The ARC considered the project on February 2, 2004 and discussed matters related to
sidewalk requirements, parking, inclusionary housing, building colors and materials,
driveway design, access, lighting, and screening of parking structure (se~ Attachment 3
for draft meeting notes).
Plannina Commission
The Planning Commission considered the project on February 17, 2004. Comments
focused on parking, inclusionary housing requirements, abandonment of the leg of Le
Point Street fronting the property, and access (see Attachment 4 for draft meeting
minutes).
Development Code ReQuirements
The project is subject to the development standards for the Village Mixed Use (VMU)
district (Development Code Section 16.36.020) and to the parking requirements by land
use (Development Code Section 16.56.060) as shown in the two (2) tables below. The
overaU project is short by seven (7) parking spaces, although compNes with parking
requirements when considering the mixed-use design and shared parking allowed per
Development Code Section 16.56.050. The project also compHes with density
requirements (allowed is 37 units and proposed is 24 units), setbacks, lot coverage and
height limits (three stories is allowed in the VMU district). Inclusionary housing
requirements are based on the 2003 Housing Element, which states that 10% of the
units must be restricted as affordable to lower income households, or three (3) units
(rounding up).
CITY COUNCIL
PRE-APPLICATION 04-003
MARCH 9, 2004
PAGE 4
')"abl...1:6.36.1).I.j:~III'ij:!:MI.iiilllllii:..'j
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distri~..jP!"PrJ'Iote.:,...:l!iInd... p,.e~'...Plder:':'.:,.,I!iI~~~~j,.,I:!~M...:....:iH,,,,~',.':':.!~S
imel"l'l'l,"II:j.ofother.strllctuf'e&.>This.diStiC1:el'lm:r,.,'s'..Of::UiIj. ....,...~.~.,for
~tlll.... ........ ... ................,...... ............................ .........~..............................................111.....................................
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;li"ili::~~~fE;"~y:~TJsfls~:iI.til'it.:..iiZrp....S_i.lty
1. Maximum Densi Mixed Use Pro'ects
2. Minimum Lot Size
3. Minimum Lot Width
4. Front Yard Setback
5. Rear Yard Setback
6. Side Yard Setback o feet unless a project is mixed use and/or
abuts a residential district, then 5 feet is
required for single story structures and 110
feet is required. on one side. for a multiple
stories.
7. Street Side Yard Setback 0-15 feet.
8. Building Size Umits Maximum height is 30 feet or three stories,
whichever is less; a, maximum of 36 feet is
allowable through the MUP process.
Maximum Building Size is 10.000 square
feet.
9. Site Coverage Maximum coverage of site that may be
covered by structures and pevement is
100%.
Maximum Floor Area Ratio is 1.
Floor Area Ratio of 1
9. Site Design See Design Guidelines and Standards for
Historic Districts.
10. Off-Street Parking and Loading See Parking VMU and HCO combining
district in Section 16.56.020.C.
11. Signs See Section 16.60 and Design Guidelines
and Standards for Historic Districts.
,
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CITY COUNCIL
PRE-APPLICATION 04-003
MARCH 9, 2004
PAGE 5
PARKING REQUIREMENTS
Residential Units
Studio (8 units)
2 Bedroom (8 units) 2 per unit + 3 guest
s aces = 19 s
3 Bedroom (8 units) 2 per unit + 4 .guest
s aces = 20 s
Subtotal: 47 ."... (32
co""" anfI15
un
Commercial
Existin Warehouse 24 s
Existin Residences 9 ces
New Office/Retail 40 s
Subtotal: 73 spec_
TOTAL: 127 spaces 120 apaoes
DIFFERENCE: -7 spaces
Attachments:
1. Resolution No. 3710
2. Staff Advisory Committee Meeting Notes of January 21, 2004
3. Architectural Review Committee Meeting Notes of February 2, 2004
4. Planning Commission Draft Meeting Minutes of February 17, 2004
5. Project Plans
S:\COMMUNITY _DEVELOPMENT\PROJECTS\PUD\Creekside Comp\ex\CC Pre-App Rpt.doc
1
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ATTACHMENT 1
RESOLUTION NO. 3710.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY .
OF ARROYO GRANDE CERTIFYING THE COMPLETION
OF AND MAKING FINDINGS AS TO THE FINAL
ENVIRONMENTAL IMPACT REPORT PREPARED FOR
CONDITIONAL USE PERMIT NO. 01-001 AND VESTING
TENTATIVE TRACT MAP 01-002 (CREEKSIDE CENTER
PROJECT)
WHEREAS, a Final Environmental Impact Report (the "EIR")for Conditional Use Permit
01-001 and Vesting Tentative Tract Map 01-002 (CUP 01-001 and VTTM 01-002,
hereinafter referred to as the "Project"), was prepared by Denise Duffy 8� Associates,
Inc. (the "Consultant") for the City of Arroyo Grande (the "City") pursuant to the
Califomia Environmental Quality Act (Public Resources Code Section 21000 et seq.),
the Guidelines for Implementation of the California Environmental Quality Act (14 Cal.
Code Regs. Section 15000 et seq., hereinafter the " CEQA Guidelines") and local
procedures adopted by the City pursuant thereto; and
WHEREAS, copies of the Draft EIR were distributed to the State Clearinghouse and to
those public agencies which have jurisdiction by law with respect to the Project and to
other interested persons and agencies, and the comments of such persons and
agencies were sought; and
WHEREAS, the Draft EIR was thereafter revised and supplemented to adopt changes
suggested and to incorporate comments received and the City's response to said
comments, and as so revised and supplemented, a Final EIR was prepared and
submitted to the Planning Commission of the City of Arroyo Grande for review and
consideration; and
WHEREAS, a duly noticed public hearing was held by the Planning Commission on
May 6, 2003 to consider the Project and the Final EIR relating thereto, whereby and all
interested persons expressing a desire to comment thereon or object thereto having
been heard, and said Final EIR and all comments and responses thereto having been
considered; and
WHEREAS, a duly noticed public hearing was held by the City Council on June 10,
2003 and September 23, 2003 to consider the Project and the Final EIR relating
thereto, whereby and all interested persons expressing a desire to comment thereon or
object thereto having been-heard, and said Final EIR and all comments and responses
thereto having been considered; and
WHEREAS, the Final EIR consists of the Draft EIR, as. revised and supplemented,
incorporating all comments received and the response of the City as of the date hereof,
and * including the attached Exhibit "A" that revises Alternative 2 of the "Project
Alternatives" section.
s
RESOLUTION NO. 3710
PAGE 2 .
NOW, THEREFORE, BE IT RESOLVED by the City Council of the. City of Arroyo Grande
as follows:
S9Ction 1, The City Council has independently reviewed and analyzed the Final EIR
and considered the information contained therein and all comments,. written and oral,
received at the public hearing on the Final EIR prior to adopting this'Resolution,
Section 2, The City Council hereby certifies that the Final EIR for the Project has been
completed in compliance with the Califomia Environmental Quality Act (CECA), the
State CEOA Guidelines and local procedures adopted by the City pursuant thereto, The
Planning Commission further finds that the Final EIR reflects the independent judgment
and analysis of the Planning Commission, as required by Public Resources .Code
Section 21082,1 and Section 15090 of the CECA Guidelines,
On motion by Council Member Costello, seconded by Council Member Lubin, and by the
following roll call vote, to wit:
AYES: Council Members Cos~ello. Lubin. Runels. Dickens and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was adopted this 23rd day of September 2003,
. .
..
,
.-.- ._~-- . .._--~ .~.
RESOLUTION NO. 3710
PAGE 3
ATTEST:
~~,
ORE, 'DIRECTOR OF ADMINISTRATIVE-SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
. ~N~TYMANAGER
APPROVED AS TO FORM:
-~-~-_._--_.__._-
EXHIBIT A
6,0 Project Alternatives
Ability to Meet Project Objec.tives
While the No Project Alternative is environmentally .superior to the proposed project, it does not
meet any of the objective's of the project. The blighted condition of the property would stay the
same, and.the existing non-conforming. uses would ~ot be removed,With,this alternative, Tally
Ho Creek would not, undergo restoration, and there would be no addition of pedestrian and
visitor-serving uses, . . . ' '
Alternative 2: Loomis Residence Retained In Exlstina Location
.
Description
This alternative retains the potentially significant main Loomis. residence and the magnolia tree
in their precise existing locations, The house and tree would also, maintain thek Current
rela'tionship to the 'Origin:)1 1910 existina grain warehouse building e~vslgpe' and to East Branch I
Street. This alternative 'also proposes a different arrangement of neW buildings In order to
provide adequate parking and still meet the ,project objectives for the addition of. needed .
commercial and office uses. The proposed site plan for: Alternative 2 Is shown In Figure 6-1,
Environmental Impacts --
.
, .
This alternative allows for the retention of the potential historic resource on the site (and in its
presel1t location), thus ,eliminating trte significant unavoidable impacts, As stated in Table 6-1. -,
impacts to cultural resources would .be less-than-sianificant with' implementation of ' mitigation
measures 4.4-A-aAa.z. 4.4-82, and the followina additional rnitiaation measu~e fordeskm review:
tho imp3cts to cultur::lI resources '"",ould be loss th3n 'signiAc3nt.
4.4- The Communit Develo menf. Director shall ensure the rain warehouse is reviewed
fh throuqh desiQn development and construction documents phases for conformance with
~l the Secretarvs Rehabilitation Standards and Gui~elines. . '
As part of their established responsibilities. the Architectural Advisory Committee shall
conduct their own, parallel review for consistency with the Secretary's Rehabilitation
StalJdards and Guidelines. Alternatively, if the City did not have these desian review
mechanisms in place, in coniunction with Qualified Architectural Advisorv Committee
members to review the project. or if the Community Development' Director reQuires
'addition.al professional review, the Citv shall ena8ge an outside preservation architect
meetiOQ the Secretary of the Interior's Professional Qualifications Standards in historic
architecture to review the rehabilitation of the arain warehouse for consistency with the
Secretary's Rehabilitation Standards and Guidelines.
No buildinq permit for the alternative shall be issued until the final desian for the arain
warehouse has been rev.iewed and found to be consistent with Secretarv's RehabHitation
Standards and Guidelines in accordance with the process described above.
All . other identified, significant impacts for the, proposed project would remain with
implementation of this alternative; however; the project density would be slightly reduced,
therefore, impacts would be incrementally reduced. It is anticipated that all mitigation measures
required for the proposed project would also be 'necessary for this project to reduce
, environmental impacts to a less-than-significant level. '
Denise Duffy &, Associates 6-7 Creekside Center Project
'Draft EIR
6,0 Project Alternatives
, . .
Ability to Meet Project Objectives
. ..-
.> .
Alternative 2 involves the reconfiguratlqn 'of the proposed new. buildings 'compared to the
proposed. project. " Thi~ adjustment would cause the reduction of available parking spaces
.from109 (proposed proj~ct) to 80, . The Village Core district requires one parking sp8~ per 300
square feet of gross floor area .of commercial or office building space, Using this calculation,
Alternative 2 would' only' allow a maximum of 24,00() square (eet, which is:' a reduction of
approximately 25% from the proposed project. According to the "City's' Community Development
Department, this differential is sufficient. in magnitude to justify potential. concerns of economic
feasibility. In addition, the parking spaces allowed. by the configuration of buldlngs proposed in
Alternative 2 would be particularly inconvenient for Buildings A and C, See letter from Rob
Strong, Community Development Director, in Appendix I ~or more detail on this cx:>nclusion,
Alternative 2 would still me.et the project objectives, ~hough possibly not to the same eXtent as
the proposed project due to' the necessary reduction in square footage of commercial ~nd office
space. Also, this reducti~n In scale"could cause th~ project to be economically Infeasible,
,
. ..
Creeks1cle Center Project 6-8 DenIse Duffy & AssocIates
Draft EIR
.
RESOLUTION NO. 3710
OFFICIAL CERTIFICATION
I, KELL Y WETMORE, Director of Administrative Services/Deputy City Clerk of
the City of Arroyo Grande, County of San Lui$ Obispo, State of California, do .
hereby certify under penalty of perjury, that Resolution No. 371 0 is a true, full,
and correct copy of said Resolution passed and adopted at a ,regular meeting of
the City Council of the City of Arroyo Grande on the23rc1 day of September,
2003,
WITNESS my hand and the Seal of the City of Arroyo Grande' affIXed this 25th .
day of September, 2003,.
....
ORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
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NOTES
SAC MEETING DRAFT ATTACHMENT 2
JANUARY 21, 2004
E, Pre-Application Review 04-003; Applicant - DB&M, LLC; Representative - Joseph Boud;
Location - 415 E. Branch St. Project Planner - Kelly Heffernon, Associate Planner.
Description: Proposed mixed-use planned unit development with residential duplexes. and a
new 12,000 s.f. commerciaVoffice building. Conversion of existing barn and residence to
commercial use.
Discussion/Issues:
. The City Council certified the EIR for this project in September 2003.
. The existing historic house and barn on the property will be retained as desired by the
City Council and may be converted to commercial use subject to Code requirements.
. A portion of the barn that is not historically significant (the dock located at the back of the
building) will be removed.
. Applicant proposes to retain the existing driveway approaches.
. Applicant proposes a residential PUD with commercial development that can be
separately conveyed.
. Community Development expressed concern about retention of the non-conforming
warehouse/mini-storage facility on the neighboring property that the applicant has
conveyed. The warehouse encroaches on the floodway and changes the character of
the creek area. Representative stated that it is unlikely that the owner of the warehouse
will agree to demolish it, in part because it generates rent revenue. Community
Development stated that the Planning Commission or City Council may reject application
if warehouse continues to exist.
. Applicant has common driveway maintenance agreement with owner of the existing
office building, who is pleased to obtain a second access for his property as well as
shared parking.
. Representative stated that proposed commercial parking exceeds the requirements of
. the Village Mixed-Use zoning district.
. The 13 parking spaces located in front of the adjacent storage units (associated with the
office building) are counted toward meeting the parking requirements (if the office
property is included as part of the project). However, the storage units themselves
generate parking demand that have not been taken into account. Another problem with
these 13 parking spaces is that they encroach into/block access within the project
property. The 6 spaces to the right of the access are shared spaces.
. Representative stated that he can redesign the project to reduce the development,
reconfigure circulation, and avoid taking the conveyance from the neighbor owning the
storage units. This way, project approval would not depend on the neighbor's removal of
the warehouse.
. Community Development stated that a redesign may be difficult because it raises new
issues pertaining to traffic studies that were not part of the original EIR. Suggested
speaking with the neighbor owning the storage units about removal options as a first
effort. City could help the neighbor relocate the storage units or find another area where
he could own a storage facility.
. Applicant shall make it clear that he is seeking abandonment of L.e Point Street between
Crown Terrace and Tally Ho based on infeasibility of a creek crossing.
. Applicant should consider listing historic house and barn on the historic register to avoid
some of the handicapped access requirements and enable altemate Building Code
provisions.
NOTES
SAC MEETING DRAFT PAGE 6
JANUARY 21, 2004
. Building stated that the barn could technically continue as a nonconforming use, but that
its conformance is preferable.
. Allowance of the use of the barn to remain the same is more likely if the structure is
continuously occupied.
. CEQA requirements mandate that the lead agency must make a decision about a project
within 6 months of the EIR certification, unless both the lead agency and the developer
agree on a time extension. A time extension may be necessary in this case, so
Community Development and the applicant need to agree on a time schedule soon.
Conditions:
Community Development
. The project shall be subject to a 25' creek setback prohibiting structures and paving.
. Submit a lighting plan with the landscape plan.
. Submit a fence plan for ARC to review.
. Submit a formal enhancement proposal for the creek.
Building and Fire
. Provide fire access through the main part of the development.
Public Works
. Upgrade existing sewer main. Perform site grading to ensure adequate coverage, or
replace 16" steel at residential site with PVC or steel epoxy line with all the sewer lateral
dug-outs already pre-capped off-site.
. Retain PUE over entire right-of-way.
. Provide curb, gutter, and sidewalk along the project's Crown Terrace frontage. Curb,
gutter, and sidewalk on Le Point is subject to whether it's abandoned.
. Overlay Crown Terrace with 1.5" of AC.
. Upgrade storm drain system under Le Point to a combination of open metal pipes and
drainage ditches.
. Underground all new and existing utilities.
. Try to install decorative lights to match those used in the Village.
. Replace short section of 4" water main under Crown .Terrace and on May Street from
Corbett Canyon and McKinley with 8" main to increase fire flows.
. Meet minimum fire flow requirements of 1000 GPM and 1500 GPM for two hours for
residential and commercial uses, respectively.
. Provide more technical studies regarding fire flows, water, and sewer.
. Install necessary fire hydrants in the interior of the project and the water mains needed
to serve them.
. Ensure that the project complies with Water Quality Control Board guidelines for
Stormwater Pollution Prevention Planning.
Police
. Install solar-charged pole lights on property (probably 2 or 3).
Actions:
. As part of the pre-application process, this project will be reviewed by the Architectural
Review Committee in February, by the Planning Commission in the latter part of
February,or in March, and by the City Council in March, if desired by the applicant.
;
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ATTACHMENT 3
, DMfT
NOTES
CITY OF ARROYO GRANDE
REGULAR MEETING OF THE
ARCHITECTURAL REVIEW COMMITTEE (ARC)
MONDAY, FEBRUARY 2, 2004
The meeting of the City of Arroyo Grande Architectural Review Committee was called to
order at 3:20 P.M. by Committee Chair Hoag.
ROLL CALL: Present were Committee members Fellows, Hodges, and Chair Hoag.
Committee members Miltenberger and Ohler were absent.
APPROVAL OF NOTES: Notes from January 5, 2004, were approved with the
following changes:
-/' Page 2 - Correct misspelling of "fascia" boards.
-/' Page 4,5 - Change wording from "stucco belt attop of building" to "near the top."
I, PUBLIC COMMENT: None.
II, PROJECTS
A, PRE-APPLICATION REVIEW 04-003; APPLICANT - D. B. & M., LLC;
Representative - Joseph Boud; LOCATION - 415 E. Branch Street
The project was presented by Associate Planner, Kelly Heffernon. The project is
review of Creekside Complex, a mixed-use planned unit development.
Joe Boud, of Boud & Associates Design Planning, made the foliowing comments:
. Genera/: In addition to known site restraints, there's an easement for gas
and sewer, where no structural improvements can be built. There's also a
floodplain, where no building can occur, but it can be used as a recreation
area. There will be some remodeling to the barn, which is still
commercial. The loading docks will be removed to aUow for parking and
circulation. There's a common driveway. easement agreement with the
neighbor. Buildings could be all commercial or downstairs commercial
with residential above. The elevator feature is to service all three levels.
The creekside is a recreation area with picnic tables, etc. The existing
garden area of the main residence would be more of an outdoor garden to
support commercial use (if converted from residential use to commercial.)
. Residentia/: They would use a portion of abandoned Tally Ho area for
some building. Parking for studios WOuld be surface spots. There would
be lot lines created, so residents own their own lots and yards. Each
owner would own a duplex unit and have mortgage relief if he/she decided
to rent out the studio. They would not be airspace condos, in order to
open sales to a wider market. Upper Crown Terrace units would have 2-
car garages, 3 bedrooms with a great room, and a deck.
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ARC Notes Page 2
February 2, 2004
. Commercial: The applicant intends to create structures compatible with
the historic district, as well as with the barn and homes in the vicinity. This
could take many forms, depending mostly on what happens to the barn.
Originally it was a corrugated warehouse (with no board and batten).
The floor plans have not been determined completely, but Architect would
like input as to architectural style. and "massing". The statistical sheet
shows it satisfies all requirements for parking. The barn could become a
Farmers Market seven days. a week, and it would have adequate spaces
available. They would create an entry gate to keep residential traffic
separate from commercial.
The ARC had the following comments and questions:
. Is your presentation today for the residential side, since the commercial
zone is for sale? Yes.
. Will there be sidewalks and landscaping? Yes, plans will be detailed later.
. Is the two-story garage exposed at top? Yes, there's no roof. There will
be some screening, so you don't see the whole car - maybe planters. It
will be compatible with residential use next door.
. How taU is the elevator tower? /t won't be prominent in sight. /t would be
service accessible, but not a tower feature. Bui/ding Code will probably
require them to raise the top elevation slightly, but it will stil/ essentially
blend with the rest of the structure.
. Will there be any affordable housing? To the extent the City makes it
viable. There are severa/ expensive improvements that need to be done.
. Can you discuss the Le Point Street issue? It's a 60-foot right of way, and
it was improved as a driveway to service three lots in the comer. It's
currently not maintained as a street. With no City expectation to connect it
later, they are requesting abandonment. They will still have the road, but
it becomes part of property ownership.
. Can you see the parking garage from residential units above? Yes. Will
there be screening? They are hoping that owners screen their structures
from parking. Right now, view is outdoor septic tanks. StTeet trees and
landscaping will partially screen.
. Can you explain elevations on the map? They're mis/abeled. From left to
right, it's upper, middle, then lower levels (instead of vice versa).
. Will residential units have board and batten? Yes - or horizontal siding
(maintenance free material). Like bungalows? Yes, and they'D probably
revise plans so siding matches, but residential units will be distinct from
commercia/ (maybe a little more Victorian).
. On the site plan, is the existing office of west side under separate
ownership? Yes. So it will be submitted under separate application? Yes.
Are there any plans to remodel now? He doesn't know.
. Could the existing residential structures change? Yes, uses would be up
to buyers. There have been inquiries for both commercia/ and residential
uses. There's a lot of work to bring them up to Code if commercial. If the
_._----_..-----~ -. -~ ----_.._--~---_.__._._-_._--.-._-_.._-_..._- -~_..__...-
ARC Notes Page 3
February 2, 2004
City chooses to adopt an ordinance to include the "Historic" Building Code,
they may provide some financial relief to owners.
. Would a Bed and Breakfast be allowable? Per Kelly Heffemon, there
would probably be problems with bringing it up to Code, but the house
served as a B&B in the past.
. Describe again splitting ownership of lots. Under this plan, there are 27
parcels and several private rights of ways. The left lot line is straight, and
same for house and warehouse. They'll probably take all lots, revert to
acreage, then redraw lot lines. Are the houses under separate ownership
than the barn? Yes, as well as other commercial buildings.
. Will there be a homeowners association? Yes, to provide for all circulation,
parking, a recreational area with tables, walkways, swing sets, and
possibly play structures.
. Will it be designed for an active community? Yes, it will be family oriented. .
The recreation area will be owned by the HOA, and they choose if it
becomes public or private.
.. Is the access gate two ways? Yes
. Will access be two ways on Le Point Street, too? Yes, probably there will
be a number punch gate between commercial and residential areas, but
there won't be a gate on Le Point, since exiting is automatic.
. In the corner on Crown Terrace, is there direct pedestrian access to
commercial buildings? Yes, there's second floor access on one stmet, first
floor access below, and they'll use stairs or elevator for third.
. Would the Cypress tree row off Crown Terrace be removed? Yes, they're
in the right of way and public works would require this, because they
straddle the line, but would be replaced by new street trees.
. The stairway for the residential area shows two parking spaces, but in
detail it shows three. Which is more accurate? Probably two spaces, to
create a sidewalk area. It won't be locked, so people can walk in and out.
. What colors are proposed for commercial buildings? They would use
Design Guidelines for The Village, and would probably use earth tones.
. What is the height of residential structures? They're allowed 35 feet or 3
stories, and are within that. Do they appear 18-20 feet from Crown
Terrace? Yes.
. What will lighting be for parking? PD made a comment at SAC. In last
week's meeting, City is considering new light fixture standards and they
would comply to this. For sure, it will be shielded and downward lighted.
Police Chief is hoping for security lighting.
. On plan B would there be a possibility to punch through the door to the
studio to expand size of apartment? Yes, but studios were designed to
provide for more residences.
. Square foot of studio? It's about 420 square feet with a porch. This
provides potential purchaser with $700-$800 each month in income to
help with mortgage payments.
. ARC wants to see color boards, materials, and landscaping with the
formal submittal.
---- --- --'--^---~---------'-~~_.._--_.."---- ---~-
ARC Notes Page 4
February 2, 2004
. Will ther~ be walkways for residents to enter Village? There will be
privacy fencing, and sidewalks will work into the commercial areas. They
could formalize a pedestrian path connection.
. ARC was concerned about views of second story parking garage.
a Will they continue wood railing all around parking garage? It won't
necessarily be wood, due to . the nature of maintenance. It will
probably be more of a column, to match other features.
a Is there a way to articulate screening with some sort offence or
wall, maybe with vines? It's a vel)' small two level parking lot.
a Maybe add a trellis on the side with vines to shield and make more
visually acceptable - headlight high or eye level.
a The upper parking deck could be colored, so not as reflective.
. Homes should have substantial landscaping.
. What about 90-year old pine tree? Utility company wanted to take one
down and did.
. ARC liked that the three design style elements (commercial, mixed use,
and residential) complemented each/other, without clashing.
. They like board and batten better than corrugated metal siding.
. They had no problem with metal roof.
. Chair Hoag interpreted the ARC's response as positive overall and noted
he looks forward to seeing the next set of plans.
B, ARCHITECTURAL REVIEW 04-001; APPLICANT - Vivek Harris, R, A, &
Associates; LOCATION -1530 East Grand Avenue
The project was presented by Associate Planner, Kelly Heffernon. This project is
review of the commercial building next to Santa Lucia Bank for a) consistency in
style with the adjacent Santa Lucia Bank and b) approval of changes from
previously submitted plans.
Vivek Harris, of R.A. and Associates, presented the changes as detailed in the
staff report with the following additional comments:
. This building is visible from all four sides, so they added more doors for
possible entrances from each side of the building. They also located the
restrooms in the center of the building, to allow for more frontage on the
perimeter of the building. This would also make it easier to access if there
were multiple tenants. The building could be split in quarters or in half,
and each business would still have street frontage.
. He presented the color board, which showed two tones of stucco in earth
tones. The wall color is a "muted white", which is consistent in character
to Santa Lucia Bank, but not identical.
. Roof material will be variegated in color. They are thinking' either s-tiles or
two-piece "mission" tiles, with decorative trim of triple stacked eaves.
. The windows are a rusted look, because otherwise it would have been too
much green. Glass will be tinted and not reflective.
. There will be decorative 6"x6" tiles in groups of four.
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PLANNING COMMISSION ATTACHMENT 4
DRAFT MEETING MINUTES
FEBRUARY 17, 2004
he could have approved this tonight, but would agree to continue to a date uncertain
to give some time to reach agreement on the access road.
Arnold:
. Agreed with Commissioner Keen on all points; the size of the house should be
brought into conformance as shown; the attic is not being proposed to be used as a
legal space and not to be inhabited.
Fowler:
. After speaking to three of the families involved, thought that there was a chance of
resolution for the access street; the house should not be demolished and a year was
too long; recommended that the date uncertain be brought forward; agreed with
Mrs. Titus that the lane could be made meandering around some of the trees.
Guthrie:
. Agreed with the other Commissioners points and believed the problems could be
resolved given some time; he would like it to come back to the Commission for
resolution within six months.
Chair Guthrie made a motion, seconded by Commissioner Arnold, to continue the proposal
to a date uncertain; if no consensus about the CC&R's is made within six months it should
be brought back to the Commission for further discussion.
The motion was approved on the following roll call vote:
AYES: Chair Guthrie, Commissioner Arnold, Fowler and Keen.
NOES: None
ABSENT: Commissioner Brown
IV, NON-PU.BLlC HEARINGS:
B, PRE-APPLICATION REVIEW CASE NO, 04-003 (CREEK8IDE COMPLEX);
APPLICANT - D, B, & M" L.L,C,; LOCATION - NORTH8IDE OF EAST BRANCH
STREET, NEAR CROWN, HILL STREET,
Associate Planner, Kelly Heffernon, gave an overview of the proposed mixed-use
development composed of 12 duplexes, in two separate plan areas, a 12,000 square foot
commerciaVoffice building, and possible conversion of the existing residences to some
other commercial use. Ms. Heffernon further stated that the project did not include the
existing office building and associated storage structures located adjacent to the creek, but
there will be shared access and parking associated with that property. She described the
circulation design: two access points proposed on East Branch Street and one on Le Point
Street; in addition a controlled entry gate was being proposed between the residential and
commercial uses to alleviate traffic concems. Ms. Heffemon then described Residential
Plans A and B in some detail; explained that the project is subject to the development
standards for the Village Mixed Use District and to the existing requirements for parking; the
project also oomplies with density requirements, setbacks, lot coverage and height limits;
inclusionary housing requirements are based on the 2003 Housing Element.
~_--..--..._.- -.----- --~-.-
PLANNING COMMISSION PAGE 4
DRAFT MEETING MINUTES
FEBRUARY 17, 2004
In reply to a question from Commissioner Guthrie Ms. Heffernon stated that the intent of the
applicant is to sell the units as duplexes and not as individual units.
Chair Guthrie opened the hearing to the public.
Joe Boud, representative, identified the onsite constraints and gave details of Plan A and
Plan B; stated the Maud House was identified as being a potential historical resource and
the Loomis Bam was considered a contributing feature to the setting of the house so the
developers had decided to proceed with a truly mixed use project that retained all existing
structures. He explained that the property containing the existing office buildings and sheds
had been conveyed to different ownership and are not part of the project. Mr. Boud
concluded by asking the Commission for their questions and comments on the proposal.
Commission Comments:
. Asked for clarification re the parking off Crown Terrace.
. Asked if the floor area ratio would be adequate for the lots.
. Asked for clarification on access to the garages for the units.
. Questioned why the upper level of the parking structure was not extended out
further to gain more parking. Mr. Boud replied that they wanted to keep the massing
the same and did not want the building to look like a parking garage.
. Asked if the studios end up as the inclusionary housing units.
. Asked if a shared parking agreement would be executed between the commercial
and residential properties. Mr. Boud replied that this would be worked out before
final application.
. Asked if the proposed abandonm~nt of Le Point Street along the property frontage
would be in the City's best interest.
. The project could.end up with three accesses.
Chair Guthrie stated that even though this was not a Public Hearing item he would open the
hearing to the public.
Chuck Fellows, 202 Canyon Way, asked where the remnant of the railroad as mentioned in
the EIR was and if a provision could be made to point this out.
Chair Guthrie closed the public comment.
Further Commission Comments:
Fowler:
. Appreciated the efforts that had been made to change and meet codes and address
requests and she looked forward to this mixed use proposal in the Village and the
repair of "Hilde's house" to enhance that area.
Arnold:
. Agreed with all Commissioner Fowler's comments.
. If the alternative driveway location had to be used he would be concerned with
having three driveways so close to one another.
-~
PLANNING COMMISSION PAGE 5
DRAFT MEETING MINUTES
FEBRUARY 17, 2004
. He would be open to the abandonment of Le Point with inclusion of a pedestrian
crossing.
. He would be open to a bridge for vehicle access, although he did not see this
happening.
. Overall he liked the project, but he would like to see more commercial building
separating the residential.
Keen:
. He asked Public Works to comment on the proposed brigge and street
abandonment and what it would cost to build a bridge across the creek.
Victor Devens, Public Works:
. The Public Works Engineer is not in favor of the street abandonment. The City
would still require a public utility easement which means that construction over it
would be restricted.
. The cost to build a bridge would be high and the environmental constraints would be
problematic.
Keen:
. He did like the idea of the street abandonment and stated a number of reasons.
. He thought the developers had done a wonderful job on trying to meet everyone's
concerns on this new proposal even though he had also approved of the previous
proposal.
Guthrie:
. Thought this a very good mixed use project and creative use of this space and
slope; having the residential use on the backside made a lot of sense.
Duane DeBlauw, DeBlauw Builders.
. If access does not become available on the site he was not sure two accesses in the
commercial area would be absolutely necessary; we would still have a functioning
parking area with the ingress and egress still going out of the driveway.
7:20 p,m,
IV,A REVISED DRAFT SUBSEQUENT EIR FOR VESTING TENTATIVE TRACT MAP
AND PLANNED UNIT DEVELOPMENT CASE NO. 01-001 (TRACT IMP 1118);
APPLICANT -CASTLEROCK DEVELOPMENT; LOCATION' - JAIIEI WAY AND
LA CANADA,
Chair Guthrie stated that the consultants were not present; they had not had time to
respond to public comments and were not ready for the public hearing. He requested that
any public wishing to comment should wait until the public hearing at the next meeting of
March 2, 2004, unless they would be unable to attend that meeting.
Chair Guthrie then opened the hearing for public comment and hearing none closed it.
Community Development Director, Rob Strong stated that the meeting would be duly
advertised,. noticed and therefore need not be continued.
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