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Agenda Packet 2004-05-11 CITY COUNCIL Ctt! of AGENDA ArrOlo Grancle Tony M. Ferrara Mayor Sandy Lubin Mayor Pro Tem Steven Adams Thomas A. Rune's Council Member City Manager Jim Dickens Council Member Timothy J. Carmel City Attorney Joe Costello Council Member Kelly Wetmore Director. Administrative Services AGENDA SUMMARY CITY COUNCIL TUESDAY, MAY 11, 2004 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1, CALL TO ORDER: 7:00 P,M, 2, ROLL CALL 3, FLAG SALUTE: KNIGHTS OF COLUMBUS 4. INVOCATION: PASTOR GEORGE LEPPER, PEACE LUTHERAN CHURCH, ARROYO GRANDE 5, SPECIAL PRESENTATIONS: 5.a. Proclamation Recoanizina Adam Wilke. Band Director and the Arroyo Grande Hiah School Marchina Band and Color Guard 5.b. Proclamation Recoanizing National Public Works Week. May 16-22. 2004 5.c. Proclamation Recoanizina Police Memorial Week. May 9-15. 2004 6, AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. ~-~..--- .---~- ----- <'--~--_.._---_.._._-- AGENDA SUMMARY - MAY 11, 2004 PAGE 2 7, COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: . Direct City staff to assist or coordinate with you. . A Council Member may state a desire to meet with you. . It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: . Comments should be limited to 3 minutes or less. . Your comments should be directed to the Council as a whole and not directed to individual Council members. . Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8, CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements for the period April 16, 2004 through April 30, 2004. 8.b. Statement of Investment DeDoslts (SNODGRASS) Recommended Action: Receive and file the report of current investment deposits as of April 30, 2004. 8.c. Consideration of ADDroval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of April 13, 2004, and the Special and Regular City Council Meetings of April 27, 2004 as submitted. 8.d. Consideration to AcceDt Easements and ImDrovements for Tract 2240 - Villas Blancas (SPAGNOLO) Recommended Action: 1) Accept the public improvements for Tract 2240 as constructed; 2) Adopt a Resolution accepting the following offers of dedication shown on the final tract map: street tree easements, public water easements, and public sewer easements; 3) Authorize the release of the existing cash securities with the City in the amount of $1,376.40; and, 4) Accept the 10% warranty security in the amount of $18,926.90. ------- AGENDA SUMMARY - MAY 11, 2004 PAGE 3 8, CONSENT AGENDA (continued): 8.e. Consideration of Modification to the Salarv Ranae and Title for the Chief Buildina InsD8ctor Position an4Salarv Ranae for Facility Coordinator Position (ADAMS) Recommended Action: Adopt Resolution to modify the salary range and title for the Chief Building Inspector position and the salary range for the Facility Coordinator position. 8.1. Consideration of Desianatlon of Votina Dfleaate and Alternate Votlna Deleaate for a SDeclal Meetlna of the Leaaue of California Gen,ral Assemblv on Mav 13. 2004 (ADAMS) Recommended Action: Appoint Mayor Pro Tem Lubin as the voting delegate and the City Manager as the alternate voting delegate. 9, PUBLIC HEARINGS: 9.a. Continued Public Hearina - Consideration of ADDeal 9f ADDroval of Plot Plan Review Case No, 04-002: Tried and True Tattoo: 1037 East Grand Avenue (STRONG) Recommended Action: Adopt Resolution upholding the appeal and modifying the Planning Commission's approval of Plot Plan Review Case No. 04-002. 9.b. Consls;leration of AD Deal of Plannina Commiylon penial - Var'ance Case No, 04..q02: Samuel GllstraD and. MoS#lflcatlon of Paseo Street Deslan Standards (STRONG) Recommended Action: 1) Adopt Resolution to deny the appeal of the Planning Commission's denial of Variance 04-002; or 2) Adopt Resolution to uphold the appeal of the Planning Commission's denial of Variance 04-002, thereby approving Variance 04-002 and instruct the Director of Administrative Services to file a Notice of Exemption; and 3) Adopt Resolution to amend the Paseo Street Design Standards. 10, CONTINUED BUSINESS: None. 11, NEW BUSINESS: 11.a. Consld~ration of Partlcioation In the California Joint Powers Insurance Authority (9JPIA) Workers' ComDensatlon Proaram (ADAMS) Recommended Action: Adopt Resolution declaring the City is self-insuring and participating in the California Joint Powers Insurance Authority (CJPIA) Workers' Compensation Program. -- -------- ._.-._----...._.__.._-~- AGENDA SUMMARY - MAY 11, 2004 PAGE 4 11. NEW BUSINESS (continued): 11.b. Consideration of South County Area Transit (SCAT) Bus Route ProDosal (ADAMS) Recommended Action: Formally support by minute motion the SCAT proposal to add a fourth bus route with service seven days a week. 11.c. Consideration to Authorize the Distribution of ProDosals for Protect ADDroval and Environmental Determination (PA&ED) for Brisco Road-H,lcyon Road! Route 1011nterchanae (SPAGNOLO) Recommended Action: Authorize the distribution of a Request for Proposal for Project Approval and Environmental Determination (PA&ED) for the Brisco Road- Halcyon Road / Route 101 Interchange. 11.d. Consideration and Selection of a Design for the Traffic Way Brldae Rail ReDlacement (SPAGNOLO) Recommended Action: 1) Select the slump stone design pattern concept for the [ Traffic Way Bridge; 2) Direct staff to proceed with the design specifications and plans; and 3) Authorize the solicitation of construction bids. ! 11.e. Consideration of Economic DeveloDment Strateay . for Hotel/Motel DeveloDment on Hlqhway 101 Corridor (STRONG) Recommended Action: Discuss the proposals regarding an Economic Development Strategy for hotel/motel development along the 101 Corridor and provide direction for Development Code Amendment and implementation. 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) Consideration and Discussion of Environmental Issues Regarding the Noyes Road Property (FERRARA) 13, CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. a) Request for letter of support for California Conservation Corps (CCC) 14, COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. -"" AGENDA SUMMARY - MAY 11, 2004 PAGE 5 15, STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16, COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17, ADJOURNMENT ************************** All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Administrative Services Department and are available for public inspection and reproduction at cost. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805- 473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************* Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. www,arroyoarande.ora --- -----. -------------- _._----~_._- ------ --- OF 5.a. '~IFOR~ - ~ <Honora~ 9?rocCamation' ~cogniziltfl A.dam GWUke, <;Band 'Director, and the A.rr~o Grande <High Scftoo( ~chiltfl <;Band and Co(orgua.rcC WHEREAS, Adam Wilke, Band Director of Arroyo Grande High School Marching Band and Colorguard has held this position since 1999, and is the Visual Designer and Caption Head for the Cal Poly Mustang Band; and WHEREAS, under the direction of Adam Wilke, the quality of the AGHS marching program has improved significantly in the past five years, to the point that the Band was able to compete in the Western Band Association Field Show Championships In 2002 for the first time ever, and finished 6th out of their division; and during 2003, the Band and Colorguard did even better, finishing 5th in their division, and the Colorguard earned Best Auxiliary Award;.and WHEREAS. under the direction of Mr. Wilke, the AGHS Band and Colorguard performs at every home football game, many local parades, and always performs in the Harvest Festival, as well as four to five show competitions each fall, and in the spring, Mr. Wilke reorganizes the band into the Concert Band and the more advanced Wind Ensemble; and WHEREAS, this year, under the direction of Adam Wilke and Shelly Brantigan, Colorguard Instructor, the AGHS Colorguard attended the Winter Guard International World Championships for the first time ever. and against the best of the best they finished 36th out of 148; and WHEREAS, beyond the regular band or colorguard performances, Mr. Wilke works with the rest of the Fine Arts department to present a musical each spring; and WHEREAS. It ;, th;, k;nd of ,kill and dedka"on to .".IIen<e that ha, ~ improved the reputation of the Arroyo Grande High School Band and ~ Colorguard dramatically since the arrival of Adam Wilke, and although he appears somewhat strict in what he expects from each student, he is very flexible and fun-loving; consequently, the students work very hard and truly enjoy being in the Band and Colorguard. NOW THEREFORE, BE IT RESOLVED, that I, Tony M. Ferrara, Mayor of the City of Arroyo Grande, on behalf of the City Council and the Citizens of Arroyo Grande, do hereby congratulate and applaud Band Director Adam Wilke and the Arroyo Grande High School Marching Band and Colorguard for their outstanding skill and dedication, and for bringing immense pride and esteem to this community. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 11 th day of May 2004. . TONY M, FERRARA, MAYOR -'- I.b. OF ~LIFOR~ - ~ Honorary Proclamation Recognizing TIONAL PUBLIC WO~EK -:* .. - 24 7 --:t > ~ .' '.~". .. . ,_ 'D,~"~,~.. ~,~~ (;\/ ~\ CO~. ~ ~\a.~ "-/"",, - ". w' ,'., fI '~~ " . ',~~'~iir~ oj 4t. 4L ,...'., 11}1:it ~ _ -# , - ~ ~~I}<k~ '" · 'I \. ',' x .. .. ",' ~ ji<;' I -'. ~_ . ..~~ ,f't:",,-.>, " G'.._ '----'..=J 1\tIAY 16 -22. 2004 ~ WHI~R}JAS, p..blie works services provided in o..r community arc an integral part of our , eiti7..cns' evel'J'day lives; and WH}JIU<1\S. tJle s..pport of an ..nderstanding and informed eiti7..cnl'J' is vital to tJle effieient operation of p..blie works systems and programs s..ch as wilter, sewers, sto..m drains, and streets; and WH I~IUJAH, tJle healtJl, safety 0.11(1 comfi.rt of tJlis conlm..nity greatly depends on tJlese facilities and services; and I WHEltEAS, tJle q..ality a..d effC(.otiveness oftJlese faeilities, as weD as tJleir planning, design, con~'tr..ction and maintena..ce is vitally dependent ..pon tJle dedication and skill of p..blic I works professionals; and I I WH}JIUJAS, "National I)..blie Works Wcek" is celebrated d..ring May 16-22, 2004 to I l'(,'eol~ni7..c the inval..able contrib..tion ofp..blic works professionals. i NOW 'rHmU<JI"OIUJ, IJI~ 1'1' IU<JSOI...VI~I), tJlat I, Tony M, I"er....... Mayor oftJle City of I ! Arroyo Grande, on behalf of tJle City Co..neil, do hereby proclaim tJle wcek of May 10'" tJ..'(mgh May 22" as "NA'I'IONAL I)UIJLIC WOU,KS WEEK" in tJle City of Arroyo Gl'lUlde and call ..pon all eiti7..cns and eivie organi7.ations to acq..aint tJlemsclves witJI tJle i8s..es involved in providing 0.... p..blie works and to rooogni7..c tJle contrib..tions wlllch p..blie works professionals make evel'J' day to 0..1' healtJl, safety, comfort, and q..ality of life. IN WI'I'N}JSS WHI<JltEO}" I have here..nto set iny hand and caused tJle Seal oftJle City of Arroyo Grande to be affixed tJlis n'" day of May, 2004, 'I'()NY M.I~"JIUtAItA. MAYOIt I OF s.c. '~~IFOR~ - ~ Honorary P.rocl_:.n.tion Becogntzlng P;" .. -if... I' '~~':' ,', ""--- . , NATIONAL POUC! WEEK;I1. ~;-': 'r~""S,/~. May 9-1 2004 ~1"iAn~ .. ".:-.' . 1')' . , MDUUAI. . . ~'. , . . -- WHEREAS, of all the promises America offers, none is more precious or more elusive than the right to be free from crime and violence; and WHEREAS, the dedicated men and women who have chosen law enforcement as a career face extraordinary risk and danger in preserving our freedom and security; and WHEREAS, during the week of May 9-15,2004, NATIONAL POLICE WEEK is observed throughout the nation in order to recognize theh8zardous work, serious responsibilities, and strong commitment of our nation's peace officers; and WHEREAS, in coqjunction with this important observance, May 10, 2004, is observed as "PEACE OFFICERS MEMORIAL DAY" in San Luis Obispo County in commemoration of those noble officers who have tragicaJIy sacrificed their lives in the line of duty, including the nineteen Peace Officers who died in the line of duty in CaIifomia during the past twelve months; and WHEREAS, these speclaI observances provide all CaIifomians with the opportunity to appreciate the heroic men and women who have dedicated their lives to preserving public , safetyj and WHEREAS, the City of Arroyo Grande desires to honor the valor, service, and dedication of its own Police Officers, NOW THEREFORE, BE IT RESOLVED, that I, Tony M, Ferrara, Mayor of the City of Arroyo Grande, on behalf of the City CoundI, do hereby proclaim May 9-15, 2004, as ((NATIONAL POLICE WEEK" and May 10,.2004, as ttpEACE OFFICERS MEMORIAL DAY" in the City of Arroyo Grande, and urge all citizens of our community to demonstrate their sincere appreciation and gratitude to the Police Officers by deed, remark, and attitude, IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 11th clay of May, 2004, TONY M, FERRARA, MAYOR , "--......-------- 8.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~ BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR r SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: MAY 11,2004 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period April 16 - April 30, 2004. FUNDING: There is a $1,341,795.28 fiscal impact. All payments are within the existing budget. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendation; . Do not approve staffs recommendation; . Provide direction to staff. Attachments: Attachment 1 - Cash Disbursement Listing Attachment 2 - April 16, 2004 Accounts Payable Check Register Attachment 3 - April 16, 2004 Payroll Checks and Benefit Checks Attachment 4 - April 23, 2004 Accounts Payable Check Register Attachment 5 - April 30, 2004 Accounts Payable Check Register Attachment 6 - April 30, 2004 Payroll Checks and Benefit Checks ATTACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS ~ de 'P~ ~.4,tMJ 16 '7~ Afi'IIJ $f), If)()4 May II, 2004 Presented are the cash disbursements issued by the Department of Financial Services for the period April 16 to April 30, 2004. Shown are cash disbursements by week of occurrence and type of payment. April 16, 2004 Accounts Payable Cks 115142-115253 2 $ 362,094.04 Payroll Checks and Benefit Checks 3 336,515.07 698,609.11 April 23, 2004 Accounts Payable Cks 115266-115346 4 267,303.23 April 30, 2004 Accounts Payable Cks 115347-115473 5 83,257.39 Payroll Checks and Benefit Checks 6 292,625.55 375,882.94 Two Weeks Total $ 1.341.795,28 --~-,- CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 ~ Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Funds 4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271) 4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274) Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279) 4201 - Police Redevelopment Agency ( Fund 284) 4211 - Fire 4103 - Redevelopment Administration 4212 - Building & Safety ENTERPRISE FUNDS Public Works (Fund 010) Sewer Fund (Fund 612) 4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance 4303 - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Street lighting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks & Recreation (Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration (Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350) 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - Recreation-Special Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance Dept. 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Z ~ ~ ~ ~ ~ ~ ~ '" .. 0> ... 0> 0 o <'> ... ... ~ <'> ... ... ~ '" '" '" ~ ~ :i i8 g g 150 80 go 0.. > 0 0 0 ~ \... ... ... ......... ., 0 0 0 0 0 0 ~ ...0 0 0 0 0 !? ... 0 ~ '" '" '" '" .. ., .0" ~ - - - - '" ... 0 '" '" '" '" '" - ~ ~ ~ ~ ~ ~ . ;; \"' "' "' "'"'"' o ... ~ ~ '" <'> ... _~ II! $ ~ ~ ~ ~ ~ J!!~ ,. 0&\ &\ ~ ~ ~ ~ s;~ c ~~ ~ ~ ~ ~ ~ ~~ .1\ ~~ ~ ~ ~ ~ ~ ~-- ATTACHMENT 3 200L\,'..:::>8 I CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 03/26/04 - 04108/04 04116/04 FUND 010 301,275.68 Salaries Full time 185,241.18 FUND 220 15,734.60 Salaries Part-Time - PPT 20,996.97 FUND 284 921.13 Salaries Part-Time - TPT 5,582.96 FUND 612 5,316.96 Salaries OverTime 10,967.98 FUND 640 13,266.70 Salaries Standby 386.89 336,515.07 Holiday Pay 1,306.42 Sick Pay 6,220.20 Annual Leave Buyback - Vacation Buyback - Sick Leave Buyback - Vacation Pay 3,683.56 Comp Pay 3,354.03 Annual Leave Pay 3,243.45 PERS Retirement 36,656.48 Social Security 17,304.77 PARS Retirement 312.68 State Disability Ins. 1,127.01 Deferred Compensation 700.00 Health Insu~nce 32,076.28 Dental Insurance 4,018.35 Vision Insurance 901.00 Life Insurance 735.00 Long Term Disability 937.86 Uniform Allowance - Car Allowance 500.00 Council Expense - Employee Assistance 162.00 Boot Allowance - , Motor Pay 100.00 I - 336,515.07 ! ! 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ATTACHMENT 6 2oo\.l--cf', CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 04109/04 - 04/22/04 04/30/04 FUND 010 263,824.65 Salaries Full time 178,343.65 FUND 220 12,819.53 Salaries Part-Time - PPT 19,459.77 FUND 284 712.39 Salaries Part-Time - TPT 4,830.23 FUND 612 4,219.66 Salaries OverTime 11,105.20 FUND 640 11,049.32 Salaries Standby 383.63 292,625.55 Holiday Pay 772.30 Sick Pay 7,449.26 Annual Leave Buyback - Vacation Buyback - Sick Leave Buyback - Vacation Pay 6,814.69 Comp Pay 5,014.38 Annual Leave Pay 3,589.76 PERS Retirement 36,478.87 Social Security 17,002.09 PARS Retirement 271.49 State Disability Ins. 1,110.23 Deferred Compensation - Health Insurance - Dental Insurance - Vision Insurance - Life Insurance - Long Term Disability - Uniform Allowance - Car Allowance - Council Expense - Employee Assistance - Boot Allowance - Motor Pay - - 292,625.55 -..-.----.......------- ---.'---.------ I.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 9- BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR qf SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: MAY 11,2004 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of April 30, 2004, as required by Government Code Section 53646 (b). I CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT .4,1 AJ .,4~wil f?1J 20tJ4 CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT /14 01 /ltpUt 30, 2004 ,,,.,,,.,,_ 'w " "." ~~~-~ - .~ '.~"'ww May 11, 2004 This report presents the City's investments as of April 30, 2004. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of interest. As of April 30, 2004, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of investments based on book values as of April 30, 2004 compared with the prior month and the prior year. LAIF IN"\lES'I'MEN'I' Date: April 2004 March 2004 April 2003 Amount: $13,200,000 12,300,000 13,700,000 Interest Rate: 1.45% 1.44% 1.88% '- a.c. MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, APRIL 13,2004 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1, CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 7:05 p.m. 2, ROLL CALL City Council: Council Members Runels, Dickens, Costello, Mayor Pro Tem Lubin, and Mayor Ferrara were present. City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services Wetmore, Director of Financial Services Snodgrass, Director of Public Works Spagnolo, Director of Building and Fire Fibich; Community Development Director Strong, and Contract Associate Planner Teresa McClish. 3, FLAG SALUTE Jack Gatz, representing Arroyo Grande Lions Club, led the Flag Salute. 4,INVOCATION Pastor Jan Armstrong, First Presbyterian Church, Grover Beach, delivered the invocation. 5, SPECIAL PRESENTATIONS 5,a, Proclamation Recognizing April 30, 2004 as Arbor Day, Mayor Ferrara presented an Honorary Proclamation recognizing April 30, 2004 as Arbor Day. Parks Maintenance Worker Pete McClure accepted the Proclamation and invited the Council, staff, and members of the public to an Arbor Day Celebration at Elm Street Park on Friday, April 30, 2004 at 10:00 a.m. 6, AGENDA REVIEW 6,a, Resolutions and Ordinances Read in Title Only Council Members Runels moved, Mayor Pro Tem Lubin seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7, CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS None. S, CONSENT AGENDA Council Member Runels moved, and Council Member Costello seconded the motion to approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of action. The motion carried unanimously on the following roll-call vote: AYES: Runels, Costello, Lubin, Dickens, and Ferrara NOES: None ABSENT: None -~,-~,..------------- '--'>--"- ~- CITY COUNCIL MINUTES APRIL 13, 2004 PAGE 2 8,a, Cash Disbursement Ratification. Action: Approved the listing of cash disbursements for the period March 16, 2004 through March 31, 2004. 8,b, Statement of Investment Deposits. Action: Received and filed tha report of current investment deposits as of March 31, 2004. 8,c, Consideration of Annual Review of City Investment Policy. Action: Approved without changes the City of Arroyo Grande Invastment Policy. 8,d, Consideration of Approval of Minutes, Action: Approved the minutes of the Special and Regular City Council Meetings of March 23, 2004 as submitted. 8,e, Consideration of Authorization to Award Bid for Furniture for the Fire Station Expansion, Action: Authorized the award of bid to Tri County Office Furniture for furniture for the Fire Station dormitory rooms, training room, conference room, and offices in the amount of $30,448. 8.1, Consideration of Award of Contract to Papich Construction Company for Construction of the Reservoir No, 1 Replacement Project, PW 2003-07, Action: 1) Awarded a contract for the construction of the Reservoir No. 1 Replacement Project to Papich Construction Company in the amount of $1,850,910; 2) Authorized the City Manager to approve change orders nQt to exceed the contingency of $185.900 for use only if needed for unanticipated costs during the construction phase of the project; 3) Directed staff to issue the Notice of Award and Notice to Proceed with other necessary contract documents; and 4) Appropriated $780,000 from the Water Facilities Fund and $420,000 from the Water Fund. 8,g, Consideration of Acceptance of Grant Deed from Espinoza Family Trust, et al (Portion of APN 007-791-005), 433 Carpenter Canyon Road, State Highway Route 227 J North Edge of City, Action: 1) Accepted the offer of the portion of the Espinoza Family Trust property within the City; and 2) Authorized the City Manager to record the grant deed. Mayor Ferrara requested, and the Council concurred. to move Item 11.a. up on the Agenda - to be heard following Item 9.a. 9, PUBLIC HEARING 9,a, Consideration of Proposed Western Expansion to the Village Downtown Parking and Business Improvement Area, Community Development Director Strong presented the staff report and recommended the Council continue consideration of the proposed western expansion to the Village Downtown Parking and Business Improvement area to a date uncertain. He also stated that further traffic, environmental, and engineering cost studies would need to be completed before any decision is made regarding a potential public access easement along Le Point Street between Wesley and Nevada Streets. Mayor Ferrara opened the public hearing. ~.... . CITY COUNCIL MINUTES APRIL 13, 2004 PAGE 3 The following members of the public spoke in opposition to an extension of Le Point Street: Mark Pelletier, Larchmont Street Lori Rai, Tally Ho Road Barbara Jean Hart, Hart Lane Bill DeBlauw, Larchmont Drive Travis Evans, Larchmont Drive Linda DeBlauw, Larchmont Drive J Alisa Larsen, Le Point Street (submitted letter for the record) Connie Chetti, Le Point Street (submitted letter for the record) Harlev Boos, Nevada Street Toni Marshall, Tally Ho Road Katherine Evans, Larchmont Drive Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council comments and discussion ensued regarding the concerns expressed by members of the public regarding a Le Point Street extension, as well as traffic speed problems on Tally Ho Road; clarification regarding the proposal to expand the boundaries of the Downtown Parking and Business Improvement Area to address the need for additional parking and circulation improvements within the Village; and expanding and increasing public notification efforts regarding future consideration of traffic issues in the Village, including those concerning Le Point Street and Tally Ho Road. City Manager Adams clarified that the concept of the proposal was part of an overall effort to improve parking, access, and circulation throughout the Village. Mayor Pro T em Lubin moved to continue consideration of the proposed western expansion to the Village Downtown Parking and Business Improvement Area to a date uncertain, including a larger public notification as well as continued traffic studies on both Tally Ho Road and Le Point Street. Council Member Dickens seconded the motion, and on the following roll-call vote: AYES: Lubin, Dickens, Runels, Costello, Ferrara NOES: None ABSENT: None There being 5 AYES an9 0 NOES, the motion is hereby declared to be passed. 11, NEW BUSINESS 11,a. Consideration of Establishing a Joint Powers Authority (JPA) for Management of Lopez Dam and Water Treatment Plant, Director of Public Works Spagnolo presented the staff report and requested the Council provide input and direction to staff and/or Council Member Runels, the City's representative on the San Luis Obispo Flood Control and Water Conservation District Zone 3 Advisory Committee. Council Member Runels provided additional background information and responded to questions from other Council Members. Council discussion ensued regarding fiscal responsibility, liability, and commitment of the agencies if a JPA were formed. CITY COUNCIL MINUTES APRIL 13, 2004 PAGE 4 Following comments and discussion, it was agreed that the County should continue to manage the dam and water treatment facilities.' Mayor Ferrara opened up the item for public comment. Jim Guthrie, Starlight Lane; inquired how State water allocations would be affected for those agencies that receive State water. Hearing no further public comments, Mayor Ferrara closed the public comment period and brought the item back to Council for consideration. Council Member Runels moved that the City not participate in or proceed with formation of a JPA for operation of the Lopez dam and water treatment plant. Council Member Dickens seconded the motion, and on the following roll-call vote: AYES: Runels, Dickens, Lubin, Costello, Ferrara NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 9, PUBLIC HEARING Mayor Pro Tern Lubin declared a conflict of interest due to real property ownership near the project, stepped down from the dais, and left the meeting. 9,b, Conslder~tlon of Revised Final Subsequent Environmental Impact Report for Vesting Tentative Tract Map 01-001 and Planned Unit Development 01-001 (Previously Known as Tract 1998), Associate Planner McClish presented the staff report and recommended the Council adopt a Resolution to certify the Revised Final Subsequent Environmental Impact Report (SEIR) prepared for Vesting Tentative Tract Map 01-001 and Planned Unit Development 01-001 as adequate and complete pursuant to the requirements of the California Environmental Quality Act (CEQA). John Rickenbach, Rincon Consultants, gave an overview of the purposes of the California Environmental Quality Act (CEQA), the Environmental Impact Review (EIR) process, the project history, description of the project area, project objectives, project components, comparison of the revised SEIR and the original SEIR, significant and unavoidable impacts, significant but mitigable impacts, less than significant impacts, original SEIR project alternatives, new alternatives, and Planning Commission recommendations. Mayor Ferrara opened the public hearing. Dennis Law, representing Castle rock Development, gave an overview of the history of the Rancho Grande Conceptual Master Plan. He also reviewed the history of environmental determinations, impacts, and analyses for the Rancho Grande Conceptual Master Plan, with particular emphasis on the project site. CITY COUNCIL MINUTES APRIL 13, 2004 PAGE 5 Mayor Ferrara called for a break at 9:00 p.m. The Council reconvened at 9:07 p.m. and the public hearing continued. Bob Brownson, neighborhood spokesperson, Citizens for the Environment in Arroyo Grande, requested that the Council ratify the Planning Commission's recommendations. He spoke about environmental impacts to Pismo clarida, wildlife and riparian habitat, Meadow Creek, wetlands, and the oak woodlands. He urged the Council to approve a 50-foot setback for riparian and wetland areas; approve a 50-foot setback for protecting Pismo clarkia; urged protection of oak trees with stronger mitigation measures; and stated it was unreasonable to accept a Homeowners Association as an enforcement authority for the protection of biological resources and said this mitigation measure should not be approved. The following members of the public expressed concerns regarding environmental impacts to biological resources on and near the project site, the need for larger buffer widths, and erosion and drainage: Ella Honevcutt, Oak Hill Road Nanci Parker, Vard Loomis Lane David ChiDDina, Conservation Director, California Native Plant Society (CNPS), read and submitted a letter for the record (on file in the Administrative Services Department). Pamela Marshall Heatherinaton, read and submitt~d a letter for the record on behalf of Cindy Cleveland (on file in the Administrative Services Department). Richard Nuttina, La Canada Doualas Tait, Asilo Hollv Zialer, Woodland Drive Karen Tait, Asilo Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council questions and discussion ensued regarding the effect of certification of the final SEIR on the proposed project, drainage, the 1991 EIR, appropriate enforcement of mitigation measures, appropriate 'setbacks for protecting biological resources, the next step in the development process, and required CEOA findings. During the course of discussion, staff was directed to verify whether Castlerock has the appropriate City approvals for the well on the property. In addition, staff was directed to verify whether Castlerock has the appropriate Fish and Game and/or City approvals for the drainage facilities on the property. Following further Council comments, Council Member Costello moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CERTIFYING THE COMPLETION OF AND MAKING FINDINGS AS TO THE REVISED FINAL SUBSEQUENT ENVIRONMENTAL IMPACT REPORT PREPARED FOR VESTING TENTATIVE TRACT MAP 01-001 AND PLANNED UNIT DEVELOPMENT 01-001 (PREVOUSL Y KNOWN AS TRACT 1998). Council Member Runels seconded the motion, and on the following roll-call vote: AYES: Costello, Runels, Dickens, Ferrara NOES: None ABSENT: Lubin CITY COUNCIL MINUTES APRIL 13, 2004 PAGE 6 There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 10, CONTINUED BUSINESS: None. 12, CITY COUNCIL MEMBER ITEMS: a) Request Staff to Prepare Staff Report and Alternatives for Televising Planning Commission Meetings. (DICKENS) Council Member Dickens requested, and the Council concurred, to direct staff to place on a future agenda an item regarding alternatives for televising Planning Commissions on the City's Government Access Channel. 13, CITY MANAGER ITEMS a) Consideration of Process for Selecting Community Representatives for the Police Services Enhancement Workshop. City Manager Adams proposed that the Police Chief designate the selection of Arroyo Grande citizen representatives from the Police Department Citizens' Advisory Committe, one from the business community and one from the residential community, to represent the City at the upcoming workshop. The Council concurred. 14, COUNCIL COMMUNICATIONS Council Member Runels requested the Council direct staff to place on a future agenda a discussion item regarding traffic parking problems at Orchard Street, W. Cherry, California, and Fair Oaks Avenues and parking problems for residents on Orchard Street in the evening due to adult school parking. Council Member Costello referred to earlier comments made by Mayor Pro Tem Lubin regarding traffic issues on Tally Ho Road, and directed staff to pursue further traffic studies to determine whether additional stop signs are needed. City Manager Adams confirmed that the issue would be directed to the Traffic Commission for review. 15, STAFF COMMUNICATIONS None. 16, COMMUNITY COMMENTS AND SUGGESTIONS None. 17, ADJOURNMENT Mayor Ferrara adjourned the meeting at 11 :42 p.m. ---_._._-._---_._---_.._--,,~..- c{f'I' COUNCI\.. tAINU"tES APR\\. '\3, 2004 PAGE 7 1'on't M. ferrara, Ma'tor A1"TES1': Kelly we\:Jl\ore, Director of AdrRlnlsuatl"e se""cesJ OGPuW C\t't c\er\{ \AI>I"'o..,ec! at CC ~ng ~ MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, APRIL 27,2004 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1, SPECIAL CITY COUNCIL MEETING: Mayor Ferrara called the meeting to order at 6:32 p,m. Council Members Runels, Lubin and Costello, City Manager Adams, and City Attorney Carmel were present. 2, PUBLIC COMMENT: None. 3, CiTY COUNCIL CLOSED SESSION: (Mayor Pro Tem Dickens arrived at 6:37 p.m, after commencement of Closed Session.) a, PUBLIC EMPLOYMENT pursuant to Government Code Section 54957: Title: a) Chief Building Inspector b) Facility Coordinator 4, RECONVENE TO OPEN SESSION: Mayor Ferrara announced that there was no reportable action from the closed session. 5, ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 7:00 p,m, Tony M, Ferrara, Mayor ATTEST: Kelly Wetmore, Director of Administrative Servicesl Deputy City Clerk MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, APRIL 27, 2004 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1', CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 7:04 p.m. 2, ROLL CALL City Council: Council Members Runels, Dickens, Costello, Mayor Pro Tem -Lubin, and Mayor Ferrara were present. City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services Wetmore, Director of Financial Services Snodgrass, Director of Public Works Spagnolo, Community Development Director Strong, and Assistant Planner Bergman. 3, FLAG SALUTE Members of Webelos Den #8, Pack 425 led the Flag Salute. 4, INVOCATION Pastor Paul Jones delivered the invocation. 5, SPECIAL PRESENTATIONS None. 6, AGENDA REVIEW 6,a, Resolutions and Ordinances Read in Title Only Council Member Costello moved, Mayor Pro Tem Lubin seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7, CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS None. 8, CONSENT AGENDA Mayor Pro Tem Lubin and Council Member Runels requested that Item a.h. be pulled for discussion. Council Members Dickens and Costello requested that Item 8.d. be pulled. Mayor Pro Tem Lubin moved, and Council Member Dickens seconded the motion to approve Consent Agenda Items a.a. through 8.g., with the exception of a.d. and 8.h., with the recommended courses of action. The motion carried on the following roll-call vote: AYES: Lubin, Dickens, Runels, Costello, Ferrara NOES: None ABSENT: None CITY COUNCIL MINUTES APRIL 27, 2004 PAGE 2 8,a, Cash Disbursement Ratification. Action: Approved the listings of cash disbursements for the period April 1, 2004 - April 15,2004. 8,b, Consideration of Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund, Action: Received and filed the March 2004 cash report and approved the interfund advance from the Water Facility Fund to cover cash deficits in other funds at March 31, 2004. 8,c, Consideration of First Amendment to Communications Site Lease Agreement with Sprint PCS Assets, LLC, Action: Approved and authorized the Mayor to execute the First Amendment to Communications Site Lease Agreement (Ground) between the City of Arroyo Grande and Sprint PCS Assets, LLC ("Sprinr) for use of approximately 375 square feet of property located at Reservoir No.2, subject to payment of the City's administrative review fee. 8,e, Consideration of Request to Refund Application Fee for "Walk America" Fund- Raising Event. Action: Approved the request from the March of Dimes to refund the fee for Temporary Use Permit 04-002. 8,f, Consideration of Approval of a Professional Services Agreement with GSI Solis, Inc, to Provide Material Testing and Inspection Services for the Reservoir No, 1 Replacement Project, PW 2003-07.: Action: 1) Approved a Professional Services Agreement with GSI Soils, Inc. to provide material testing services ($14,816) and inspection services ($87,040) in the amount of $101,856 for the Reservoir No. 1 Replacement Project; and 2) Authorized the City Manager to approve contract amendments in the amount of $10,186 for use only if needed for unanticipated costs during the construction phase of the project. 8,g, Consideration of Authorization to Purchase Decorative Lighting Poles and Fixtures for the Village Lighting Project, PW 2004-03, Action: 1) Authorized the Public Works Department to purchase decorative lighting poles and fixtures for the Village Lighting Project; and, 2) Transferred the remaining fund balance of the Creekside Walk Phase III Project into the Village Lighting Project. 8,d, Consideration of Funding Request from Destination Imagination, Recommended Action: Appropriate $2,000 for a contribution to the Arroyo Grande Destination Imagination teams. Council Member Dickens acknowledged students from the Destination Imagination Program and invited them to the podium to speak about the program. Mike Liebo, Coordinator for the Destination Imagination Program, thanked the Council for consideration of its request. Students from the program also expressed thanks to the Council and gave an overview of the creative problem-solving program, their experiences at the Statewide competition, and their hopes for attending the World finals in Tennessee. Council Member Costello moved to appropriate $2,000 for a contribution to the Arroyo Grande Destination Imagination teams. Council Member Runels seconded the motion, and on the following roll-call vote: CITY COUNCIL MINUTES APRIL 27,2004 PAGE 3 AYES: Costello, Runels, Dickens, Lubin, Ferrara NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 8,h, Consideration of Approval of Professional Services Agreement with Spectrum Consultants Inc, to Prepare a Fleet Maintenance Study, Recommended Action: 1} Approve a Professional Services Agreement with Spectrum Consultants Inc. in the amount of $15,852 for the fleet maintenance study; and 2} Appropriate funds in the amount of $15,852 from the unappropriated General Fund balance. Mayor Pro Tem Lubin expressed concerns about spending almost $16,000 for a consultant when he felt that the City had staff that could conduct the study in-house. City Manager Adams gave an overview of the scope and objectives of the study and explained that due to recent personnel changes, this was a unique opportunity to look at the fleet maintenance operation to determine if the program was as cost-effective as possible. In response to a question from Council Member Runels, City Manager Adams explained that police vehicles would be included in the study; however, the Fire Department currently had a staff member in-house who was responsible for Fire Department fleet maintenance. Council Member Dickens moved to approve a Professional Services Agreement with Spectrum Consultants Inc. in the amount of $15,852 for the fleet maintenance study; and appropriate funds in the amount of $15.852 from the unappropriated General Fund balance. Council Member Costello seconded the motion, and on the following roll-call vote: AYES: Dickens, Costello, Ferrara NOES: Lubin, Runels ABSENT: None There being 3 AYES and 2 NOES, the motion is hereby declared to be passed. 9, PUBLIC HEARINGS 9,a, Consideration of Appeal of Approval of Plot Plan Review Case No, 04-002; Tried and True Tattoo; 1037 East Grand Avenue, Assistant Planner Bergman presented the staff report. He stated that supplemental information had been provided to the Council prior to the meeting, which included a revised Resolution that includes provisions to allow the City Manager to enforce the California Conference of Local Health Officers Proposed Model Program, as amended. He recommended the Council adopt the Resolution, as amended, denying the appeal and upholding the Planning Commission's approval of Plot Plan Review Case No. 04-002. Assistant Planner Bergman responded to questions from Council regarding findings and conditions of approval in the revised resolution, privacy screening issues, ADA accessibility, and how the proposed model program would be enforced. Mayor Ferrara opened the public hearing. CITY COUNCIL MINUTES APRIL 27,2004 PAGE 4 Garv Ellsworth, applicant, gave an overview of. his personal background, his investigation of locations to start a new business, and responded to questions and concerns expressed by the Council relating to privacy issues and screening, tenant improvements that have been completed to meet ADA requirements, sterilization procedures, disposable equipment used, acquired training, clarification regarding the petition submitted as it related to minors, and Health Department regulations for registration of tattoo artists. He urged the Council to approve Plot Plan Review Case No. 04-002. Robert Mecina, the applicant's partner, gave an overview of his personal background and spoke in favor of Plot Plan Review Case No. 04-002. Shawn Gill spoke in favor of Plot Plan Review Case No. 04-002. Dr. Lvnn Savre, periodontist, spoke in opposition of Plot Plan Review Case No. 04-002. Dena MUrDhY, Arroyo Grande, spoke in opposition of Plot Plan Review Case No. 04-002. Heather Witt, Oceano, spoke in favor of Plot Plan Review Case No. 04-002. Anita Brouahton, EOC Coordinator, provided an overview of the County's Liberty Tattoo Removal Program. Sunny Locez, Arroyo Grande, spoke in favor of Plot Plan Review Case No. 04-002. Bob Brownson, Arroyo Grande, spoke in opposition of Plot Plan Review Case No. 04-002. Tom Murray, Arroyo Grande, spoke in opposition of Plot Plan Review Case No. 04-002. Drew BrandY, Arroyo Grande, spoke in favor of Plot Plan Review Case No. 04-002. Leah Alvarez BrandY, Arroyo Grande, spoke in favor of Plot Plan Review Case No. 04-002. Shawn Gill, Arroyo Grande, spoke again in favor of Plot Plan Review .Case No. 04-002. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Mayor Ferrara commented on internet research he had conducted and cited articles from several health agencies relating to tattoos and Hepatitis C. He read into the record an email he had received from the County regard.ing the passage of AB186 in 1977 which requires tattoo artists to register with their local County Health Department~ He stated this was an issue of community impact on public health and referred to a Paso Robles ordinance which prohibits the operation of tattoo parlors. He commented that because the industry was unregulated, there were too many unanswered questions regarding health risks. He stated he was concerned about the liability issue for the City. He stated that the revised resolution needs work and he could not support the findings in their current form. Council Member Dickens cOmmented on his personal and professional bac~ground counseling young people, and expressed concerns regarding the social ramifications of the tattoo industry; that tattooing is an apprentice-based art. with no formal training or education required; that a person cannot donate blood for one year after receiving a tattoo; and the fact that tattooing. is an unregulated industry with too few public health and safety protections and. no enforcement capabilities. He acknowledged the County's tattoo removal program and stated he could not approve the plan unless the applicant agreed to participate and contribute an annual fee to help fund the program. Council Member Dickens also requested an updated plot plan layout, stated that one workstation should be completely enclosed to address client privacy issues; the business should be limited to tattooing only; and the findings in the proposed resolution needed to be refined. He commented on the City's redevelopment efforts in the Midway section of E. Grand Avenue and stated that he did not believe this use was consistent with the Economic Development or Land Use Elements of the General Plan. He recommended the Council either 1) continue the item to address the concerns raised by the Council or 2) uphold the appeal and deny the application. CITY COUNCIL MINUTES APRIL 27,2004 PAGE 5 Council Member Runels agreed that this was a complex issue and he appreciated the applicant's efforts. He had concem about the issues expressed concerning Hepatitis C as it relates to tattooing. He felt that not having an ordinance in place to deny the use wa.s problematic, and that it would be better to have a shop that is regulated. He felt that the resolution should be refined before approving the item. Council Member Costello stated this was a complex issue; however, he did not buy into the concern about creating an image problem. He stated that the only issue is a health issue. He cited from" articles provided by the Mayor regarding the risk of contracting He"patitis C if certain protocols were not followed. He favored provisions that would provide adequate protection for maintaining cleanliness and sanitation should the business be taken over by another tattoo artist, with a dependable inspection process in place. He commented that he had no problem with those over 18 getting tattoos if they are informed and educated about the procedure and its possible risks and consequences. He supported the Proposed Model Program with language that addresses inspection and enforcement. He also stated that parking requirements needed to be addressed; the cost impacts to the City and/or the applicant need to be quantified; the business should be limited to tattooing only; and a revised plot plan must be submitted. Mayor Pro Tem Lubin commented that the applicant's character was excellent as he was a former business neighbor; commented that Hepatitis C is a risk in the dental industry and in many other industries and activities; supported the tattoo removal program which is offered to persons who want to remove antisocial, gang-related non-commercial tattoos; stated that the proposed regulations provide a series of significant steps to regulate tattoo parlors within the City; favored contracting with the County or other medical organization to provide inspections; stated that inspection and enforcement costs need to be determined; supported the location; and stated it removes blight by eliminating a vacancy. He suggested continuing the item to further refine the proposed model regulations, determine who to contract with for review and follow-up, determine timing of inspections, determine associated costs, and include a provision to mandate a 3 to 5 year review by the City Council with a full report by the enforcement officer. He concluded by stating he wanted to protect the public health and that if the City can monitor and regulate the use, he could support. approval of the application. Following further staff and Council discussion, Mayor Pro Tem Lubin moved to continue this item to the next Regular City Council meeting of May 11,2004 and direct staff to bring back a revised resolution addressing the comments provided by the Council. Council Member Dickens seconded the motion, and on the following roll-call vote: AYES: Lubin, Dickens, Runels, Costello, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. Mayor Ferrara called for a break at 10:35 p.m. The Council reconvened at 10:44 p.m. CITY COUNCIL MINUTES APRIL 27, 2004 PAGE 6 9,b, Consideration of Resolution Increasing Operating Fees Based on Changes In the Consumer Price Index (CPI) Financial Services Director Snodgrass presented the staff report and recommended the Council adopt a Resolution revising Operating Fees in the Fire, Building, Community Development, Engineering, and Recreation Departments by the January 2004 CPI of 1.8%. Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council Member Costello moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING OPERATING FEES FOR PARKS AND RECREATION, PLANNING, ENGINEERING~ BUILDING, AND FIRE SERVICES," Council Member Dickens seconded the motion, and on the following roll~call vote: AYES: Costello, Dickens, Runels, Lubin, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 10, CONTINUED BUSINESS None. 11, NEW BUSINESS 11,a, Consideration of Lopez Water Treatment Plant Upgrade, Financial Services Director Snodgrass gave a brief overview of the project and introduced Lou Carella, Christine Ferrara, Carmen Fojo, and Will Clemens as the representatives from the County of San Luis Obispo who would be presenting a report of the Lopez Water Treatment Plant Upgrade project. Lou Carella gave a presentation on the background of the Lopez Water Treatment Plant and why the Lopez Water Treatment Plant Upgrade project is necessary. Carmen Fojo explained what .the project entails, gave an overview of the project components, and reviewed what has been accomplished so far. Mr. Carella gave an overview of what remains to be completed, how Zone . 3 has been involved, how much the project will cost, how the project will be paid for, what the benefits of the project are, and concluded by stating that Lopez water continues to be the most important and reliable supply to South County residents. Mr. Carella responded to questions from Council regarding continued supply of Lopez water during construction, contingency measures if Lopez water is not available, and whether State water. would be available in an emergency. Will Clemens gave a presentation on funding options, impacts on participating agencies, and an overview of financing options. Financial Services Director Snodgrass gave an overview of the impact of the project on Arroyo Grande water bills and clarified that these estimates were preliminary. City and County staff ------.... ._.._-~_..- ---_._~..-.._- CITY COUNCIL MINUTES APRIL 27,2004 PAGE 7 responded to questions from Council regarding the State Revolving Fund and the probability of the State funding the entire amount of the project; and how much the City is currently paying for Lopez water. Council comments included emphasis on public education efforts, specifically as it relates to impact on water bills. Mayor Ferrara opened the item for public comment, and hearing none, he closed the public comment period. There was no action on this item. The Council received and accepted the San Luis Obispo County staff presentation on the proposed Lopez Water Treatment Plant Upgrade for Flood Control Zone 3. 11,b, Consideration of the Arroyo Grande Creek Habitat Conservation Plan, Due to the'late hour, the Mayor requested and the Council concurred, to continue Item 11.b. to a future City Council meeting'. 11,c, Consideration of Pre-Application. Review of a Mlxed~Use Project with Three Commercial and Three Residential or Office Units; 101 Traffic Way, Assistant Planner Bergman presented the staff report and recommended the Council review the proposed project and make suggestions and comments that can be incorporated into a future formal application. Council Member Runels expressed concerns regarding access to parking from Traffic Way. Mayor Ferrara invited the applicant to the podium to address the Council and respond to questions. Mark Vasquez, representing the applicant, acknowledge!:i that there was limited access to the project. He stated that there was an existing ramp off of Traffic Way that could be relocated toward the bridge and away from the intersection. Council Member Costello also expressed concem about access in and out of the project and parking availability. He commented that the proposed development seems too large for the parcel. Council Member Dickens stated he was not in support of the proposed architectural design and density on the site; commented that it was a difficult lot configuration; favored a commercial oriented design that could serve as a landmark building; was not as concerned about parking and envisioned creation of a more pedestrian oriented development; did not support subdividing the lot into three parcels and stated that there should be a minimum lot size of at least 2,500 square feet. Council Member Dickens also addressed the pUblic right-of-way issue and stated that an expansion of Traffic Way was inevitable and needed to be considered in the design. Mayor Pro Tern Lubin commented that he had no issues with the parking or access to and from the project; however, he did not favor the design of the project. He supported the smaller lot sizes, visualized the project blending in with the historic district; and favored the concept of residential units on the upper floors. CITY COUNCIL MINUTES APRIL 27, 2004 PAGE 8 Mayor Ferrara commented that this project is located at the gateway to the Village and should not be a monument building; he expressed concerns regarding the roof detail, gables, and inlay detail; spoke about size and scale; blending this development into the Village commercial district; ensuring appropriate signage within the project; encouraged residential over small business within the project; and stated the parking issue needed to be addressed. He suggested that a materials and color board would help. Mayor Pro Tem Lubin highly recommended that the applicant/architect provide a visual impact model of the project during future hearings. Upon conclusion of Council comments, Mayor Ferrara ensured that the applicant had received sufficient feedback and direction with regard to the proposed project. There was no action taken on this item. 12, CITY COUNCIL REPORTS a, MAYOR TONY M, FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA), Met April 7th, discussed transportation funding issues; provided status report on the project study reports for the next round of STIP funding. Elected Shirley Bianchi as new Vice President for SLOCOG. SLORT A - Reviewed work plan and draft budget and recommended adoption of new budgeting procedures that are based on performance objectives. (2) South San Luis Obispo County Sanitation District. (SSLOCSD). Attended the April 7th meeting, reviewed the preliminary budget work schedule for preparing the 2004-05 Budget. Also approved the purchase of a digester pump. (3) Integrated Waste Management Authority (IWMA), No report. Executive Committee meeting is tomorrow. (4) Other, None. b, MAYOR PRO TEM SANDY LUBIN: (1) South County Area Transit (SCAT). Met April 21st, reviewed the proposed 2004-05 Budget; reviewed report considering route options and proposed route changes; implemented short-range transit plan recommendations. (2) Economic Vitality Corporation (EVC). Received presentation by RGC, a low- moderate and very-low income high density builder that will be considering at a development project in San Luis Obispo. (3) Other. Submitted a copy to staff of the Califomia JPIA Executive Committee April 23, 2004 Agenda for distribution to the Council. c, COUNCIL MEMBER THOMAS A. RUNELS: (1) Zone 3 Water Advisory Board. No report. (2) County Water Resources Advisory Committee (WRAC). No report. (3) Other. None. CITY COUNCIL MINUTES APRIL 27,2004 PAGE 9 d, COUNCIL MEMBER JIM DICKENS: (1) South County Youth Coalition. No report. (2) South San Luis Obispo County Sanitation District (SSLOCSD). Attended April 21st meeting, discussed a contract to study the Pismo Beach outfall line hydraulic study update; received Geographic Information System (GIS) project update (requested City staff to provide information on its GIS system at a future City Council meeting); received earthquake damage status report; and reviewed proposals and awarded contract for triennial sampling contract for the outfall line. (3) Other. None. e, COUNCIL MEMBER JOE COSTELLO: (1) Air Pollution Control District (APCD). No report. (2) Other. None. 13, CITY COUNCIL MEMBER ITEMS: a) Request for staff to prepare a report on SCAT's proposal for an additional route. (LUBIN) Mayor Pro Tem Lubin requested, and the Council concurred, to direct staff to prepare a report on SCAT's proposal for an additional route for consideration at a future City Council meeting. b) Update on Sphere of Influence Process and Survey. (FERRARA) Mayor Ferrara reported that the third Sphere of Influence wOrkshop had been conducted and announced that the next phase of the process was drafting a community survey. He stated that before the survey is mailed out, it would be reviewed by representatives of the Frederick and Williams families. 14, CITY MANAGER ITEMS: None. 15, COUNCIL COMMUNICATIONS: Mayor Ferrara requested that staff prepare a letter in support of protecting the San Luis Obispo County California Conservation Corps (CCC) from State budget cuts. Mayor Ferrara requested that an item be placed on a future agenda to consider directing staff to prepare information on environmental issues regarding the Noyes Road property. Mayor Ferrara 'announced that Police Chief Rick TerBorch was the recipient of the Sherman Block Memorial Law Enforcement Professional of the Year Award and that Police Sergeant John Allen had received the CPOA Award of Distinction for his work with SLOLEAF. 16, STAFF COMMUNICATIONS: None. 17, COMMUNITY COMMENTS AND SUGGESTIONS: None. CITY COUNCIL MINUTES APRIL 27, 2004 PAGE 10 18, ADJOURNMENT Mayor Ferrara adjourned the meeting at 12:14 a.m. Tony M, Ferrara, Mayor ATTEST: Kelly Wetmore, Director of Administrative Servicesl Deputy City Clerk (Approved at CC Mtg ) ~----, ."-~-- - 8.d. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~ SUBJECT: CONSIDERATION TO ACCEPT EASEMENTS AND IMPROVEMENTS FOR TRACT 2240 - VILLAS BLANCAS DATE: MAY 11, 2004 RECOMMENDATION: It is recommended the Council: A. accept the public improvements for Tract 2240 as constructed; B. adopt the attached resolution accepting the following offers of dedication shown on the final tract map: 1. Street Tree Easements, 2. Public Water Easements, 3. Public Sewer Easements, C. authorize the release of the existing cash securities with the City in the amount of $1,376.40, D. accept the 10% warranty security in the amount of $18,926.90. FUNDING: There is no immediate fiscal impact. Maintenance of these facilities will be funded from Public Works maintenance funds in future years. DISCUSSION: Tract 2240 is located on the west side of South Elm Street, between Fair Oaks Avenue and Farroll Avenue (see Attachment No.1). The final tract map was approved by the City Council on August 27,2002 and was subsequently recorded on November 7,2002. The required improvements are complete and constructed in accordance with the subdivision agreement for the Tract. Staff has inspected the improvements and recommends that the City accept the offers of dedication and the improvements for maintenance. The developer is required to warranty the improvements for a period of one year following acceptance of the improvements. The required 10% warranty security has been submitted to the City in the form of a Certificate of Deposit from Los Padres Bank in the amount of $18,926.90. This security will be released atthe conclusion ofthewarranty period, ifthere are no problems with the improvements. \ - ' ----.-------- --- "- CITY COUNCIL CONSIDERATION TO ACCEPT EASEMENTS AND IMPROVEMENTS FOR TRACT 2240- VILLAS BLANCAS MAY 11, 2004 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendation and adopt the resolution; . Do not approve staffs recommendation; . Modify staffs recommendation as appropriate and approve; . Provide direction to staff. Attachment: Attachment 1 - Location Map RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING IMPROVEMENTS AND EASEMENTS WITHIN TRACT 2240 WHEREAS, the City Council approved the final map for Tract 2240 on August 27, 2002, and the map was subsequently recorded on November 7,2002; and, WHEREAS, offers to dedicate water and sewer easements to the public were provided on the final map for Tract 2240; and, WHEREAS, the developer has constructed the improvements required by the Tract conditions of approval. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby accept the public improvements constructed for Tract 2240, and accepts the following public easements, as shown on the final map for Tract 2240, recorded in book 21 of maps, at pages 1 and 2 in the office of the recorder of the County of San Luis Obispo, State of California: 1. Street Tree Easements; 2. Public Water Easements; 3. Public Sewer Easements. On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 2004. ---~... ~ --_...- RESOLUTION NO. PAGE 2 TONY M, FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J, CARMEL, CITY ATTORNEY < - r- r- .~ oen cm, -Ir- :z:~ "mz r-n :I~ en , _-I == mn m-l -IN ~ ,. 0 I , - ~ - - "-- - "- 8.e. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGE&' SUBJECT: CONSIDERATION OF MODIFICATION TO THE SALARY RANGE AND TITLE FOR THE CHIEF BUILDING INSPECTOR POSITION AND SALARY RANGE FOR THE FACILITY COORDINATOR POSITION DATE: MAY 11, 2004 RECOMMENDATION: It is recommended that the City Council adopt the attached resolution to modify the salary range and title for the Chief Building Inspector position and the salary range for the Facility Coordinator position. FUNDING: The changes will result in an increase in costs up to $6,557 for FY 2004-05 and up to $800 for FY 2003-04, including salaries and benefits. Sufficient funding exists in salary and benefit accounts for FY 2003-04. The other additional funding necessary will be included in the proposed amendments to the FY 2004-05 budget. DISCUSSION: The City's Chief Building Inspector is retiring and staff recently completed a salary and benefit comparison as part of preparation for the recruitment process. The recommended modifications to the title and salary are to address inequities identified by that analysis. A classification study was also recently completed on the Facility Coordinator position, which is currently an entry-level clerical position. The findings of the study indicated that the existing duties of the position, particularly supervisory responsibilities, warrant an increase of the classification. Therefore, the proposed adjustment in the salary range has been recommended. A resolution is attached for City Council consideration, which will approve the proposed changes. The resolution will modify the existing schedules of salary ranges for certain Management and SEIU employees. ~-_._-- _._--,----. CITY COUNCIL CONSIDERATION OF MODIFICATION TO THE SALARY RANGE AND TITLE FOR THE CHIEF BUILDING INSPECTOR POSITION AND SALARY RANGE FOR THE FACILITY COORDINATOR POSITION MAY 11, 2004 PAGE 2 AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Adopt resolution modifying salary ranges and titles as outlined above; - Modify and approve the resolution; - Provide direction to staff. S:\CITY MANAGER\STEVE\Council Reports\Building Official and Facilities Coordinator Adjustments 5.11.04.doc ~..._----- ---_._---_._-_._--_._---~_.._.__.._----- RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE MODIFYING THE SALARY RANGE FOR THE CHIEF BUILDING INSPECTOR AND FACILITY COORDINATOR POSITIONS AND MODIFYING THE TITLE OF THE CHIEF BUILDING INSPECTOR POSITION TO BUILDING OFFICIAL WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City that compensation for Management and SEIU employees be adjusted as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. In order to correct inequities determined by an analysis of relevant market conditions, the salary range for the Chief Building Inspector classification shall be modified to be $5,004 - $6,080 (Range 41J- Management) 2. In order to accurately reflect the job responsibilities of the existing position as compared to positions in comparable jurisdictions, the title of the Chief Building Inspector classification shall be modified to be "Building Official." 3. In order to correct inequities determined by an analysis of relevant market conditions, the salary range for Jhe Facility Coordinator classification shall be modified to be $2,328 - $2,830 (Range 17 - SEIU) On motion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2004. -_."..,----- RESOLUTION NO, PAGE 2 TONY M, FERRARA, MAYOR ATTEST: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J, CARMEL, CITY ATTORNEY I ---~~.._. .._._-~-- -------- --------_..-._.._-_..~ 8.f. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER sr SUBJECT: CONSIDERATION OF DESIGNATION OF VOTING DELEGATE AND AL TERNA TE VOTING DELEGATE FOR A SPECIAL MEETING OF THE LEAGUE OF CALIFORNIA CITIES GENERAL ASSEMBL Y ON MAY 13, 2004 DATE: MAY 11, 2004 RECOMMENDATION: It is recommended the City Council appoint Mayor Pro Tem Lubin as the voting delegate and the City Manager as the alternate voting delegate for the Special Meeting of the League of California Cities General Assembly on May 13, 2004. FUNDING: The only costs associated with this action are costs for attendance at the Annual Conference, which are included in the FY 2003-04 Annual Budget. DISCUSSION: The League of California Cities Board of Directors has called a Special Meeting of the General Assembly of the League on Thursday, May 13, 2004. The purpose of the Special Meeting is to brief the membership on the status of the Local Taxpayers and Public Safety Protection Act and the proposed alternative that may be recommended by Governor Arnold Schwarzenegger. The alternative under discussion with the Governor would provide similar or better protection of local revenues in exchange for a two-year contribution by local governments to solving the State's budget crisis. The special meeting has been scheduled in conjunction with the League of California Cities' Legislative Action Days, which will take place May 12 - May 13, 2004 in Sacramento. The Mayor Pro Tem, City Manager and Police Chief are attending. League bylaws state that "any official of a Member City may, with the approval of the City Council, be designated the City's designated voting delegate or alternate delegate to any League meeting. Designated voting delegates (or their alternates) constitute the League's General Assembly." CITY COUNCIL CONSIDERATION OF DESIGNATION OF VOTING DELEGATE AND ALTERNATE VOTING DELEGATE FOR A SPECIAL MEETING OF THE LEAGUE OF CALIFORNIA CITIES GENERAL ASSEMBLY ON MAY 13, 2004 MAY 11, 2004 PAGE 2 Mayor Pro Tem Lubin is the only member of the City Council registered to attend the Legislative Action Days, and he has agreed to serve as the voting delegate for the Special Meeting of the General Assembly. Therefore, it is recommended that Mayor Pro Tem Lubin be designated as the voting delegate and the City Manager be designated as the alternate delegate. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Appoint Mayor Pro Tem Lubin as the voting delegate and the City Manager as the Alternate Delegate for the Special Meeting of the League of California Cities General Assembly on May 13, 2004; - Provide staff with other direction. Attachments: 1. League of California Cities Information Regarding Special Meeting of the General Assembly on May 13, 2004 S:\CITY MANAGER\STEVE\Council Reports\League of Cal Cities Leg Action Days Special Meeting Delegate Appointment 5.11.04.doc --- -------.- -'-'--- . ~ LEAGUE 1400 K Street, Suite 400 . Sacramento, California 95814 Phone: 916.658.8200 Fax: 916.658.8240 OF CALIFORNIA www.cacities.org CITIES By Facsimile; Hardcopy to Follow By US Mail April 28, 2004 To: The Honorable Mayor and City Council From: Ron Loveridge, League President, Mayor, Riverside Re: NOTICE OF GENERAL ASSEMBLY MEETING Thursday, MAY 13 , 8:30 a,m, DURING LOCAL LEGISLATIVE ACTION DAYS (May 12-13) Request for Designation of Voting Delegate The League Board of Directors has called a special meeting of the General Assembly of the League on Thursday, May 13, 2004 at the Grand Ballroom at 1215 J Street (across the street from the Sheraton) beginning at 8:30 a.m., (breakfast will be available beginning at 8:00 a.m.) in connection with LOCAL Legislative Action Days. The purpose of this special meeting is to brief the membership on the status of the Local Taxpayers and Public Safety Protection Act and the proposed alternative that may be recommended by Governor Arnold Schwarzenegger that would provide similar or better protection of local revenues in exchange for a two-year contribution by local governments to solving the state's budget crisis. As details on the proposal become clearer in the weeks ahead, the League hopes to schedule conference calls at which members can ask questions about the proposal. At the special meeting each city's delegate will be able to vote on any items that require formal action. At this time, there is not a proposed resolution, but one is expected to be developed and will be sent prior to the meeting. Each city has one vote at any League membership meeting (per the League's voting procedures). Please let the League know who will be the designated voting delegate and alternate for your city, by completing the attached voting delegate form and return it to the League's Sacramento office via fax by May 11. You may also return it personally at Legislative Action Days. On Wednesday, the voting delegate table will be available in the LOCAL Legislative Action Days registration area located in the lower lobby of the Sheraton Hotel. On Thursday, the voting delegate table will be located at the Grand Ballroom., Any city official designated as a voting delegate MUST check In at the voting delegates table, At that time, the voting delegate will be given the voting card for this General Assembly, It is not necessary to register for or attend LOCAL Legislative Action Days in order to attend and participate in the special meeting. However, in addition to the special meeting, city officials should also register for (no cost) and participate in LOCAL Legislative Action Days. If you have not already registered, you may do so online at httD:/Iwww.calocal.comneadavs.htm. The voting procedures to be followed at this meeting are printed on the reverse side of this memo. If you have any questions, please call Lorraine Okabe at 916/658-8236. ~~--'-'-'---'---' ~ ~F~~2~~ CITIES League of California Cities Special Meeting of League General Assembly Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the special meeting, each city should designate a voting delegate and an alternate and fax the form tothe League, or bring the Voting Delegate Form to the meeting in order to exchange it for a voting card. 4, The voting delegate, or alternate. may pick up the city's voting card at the voting card desk in the Legislative Action Days Registration area in the lower lobby of the Sheraton Hotel. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the special meeting, the voting delegate or altemate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange, On Wednesday. exchanges may be made at the "Voting Card" table in the Legislative Action Days Registration area, At the special meeting, exchanges may be made at the "Voting Card" table located in the General Assembly room. Exchanges may not be made if a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the special meeting. . ---'-'-_..-' ._~...- -~-- ~-'--- ~ ~F~~I~~~ CITIES LEAGUE OF CALIFORNIA CITIES 2004 SPECIAL MEETING OF THE LEAGUE GENERAL ASSEMBLY VOTING DELEGATE FORM CITY: 1. VOTING DELEGATE: (Name) (Title) 2, VOTING AL TERNA TE: (Name) (Title) ATTEST: (Name) (Title) PLEASE COMPLETE AND FAX TO: . Fax: (916) 658-8240 Deadline: Tuesday. Mav 11 , 2004 or return it personally at Leaislative Action Days 9.a. MEMORANDUM TO: CITY COUNCIL ROB STRONG, COMMUNITY DEVELOP~RECTOR ~ FROM: BY: JIM BERGMAN, ASSISTANT PLANNER SUBJECT: CONTINUED PUBLIC HEARING - CONSIDERATION OF APPEAL OF APPROVAL OF PLOT PLAN REVIEW 04-002; TRIED AND TRUE TATTOO; 1037 EAST GRAND AVENUE DATE: MAY 11, 2004 RECOMMENDATION: It is recommended the City Council adopt a Resolution upholding the appeal and modifying the Planning Commission's approval of Plot Plan Review 04-002. FUNDING: Inspection costs for the facility are expected to range from $300-$450 for the first year. The proposed conditi9n~otapproval $pe.cify Jhatall inspection costs shall be paid for by the applicant. Therefore, no direct funding impact to the City is projected. DISCUSSION: On April 27, 2004, the City Council held a public hearing to consider the appeal of Plot Plan Review 04-002, related to the establishment of a tattoo shop at 1037 East Grand Avenue, applied for by Gary Ellsworth. Discussion included the possible adoption, as a condition of approval, of the Proposed Model Program including sterilization, sanitation and safety standards for tattooing ("Model Program") developed by the California Conference of Local Health Officers. The Model Program is part of California State Law, which was established in 1998 to regulate tattooing and resolve issues related to public health. Currently, the law is partially implemented statewide, by the registration of practicing tattoo artists by the local health agency in each county. When the Model Program is adopted by the State Department of Health Services, ea~chpublic health agency will be required to implement the policies, which il'1clugeQ~t~U~~J)afEtty~tandards, annual inspections of each tattoo shop and investigation of complaints and corrective procedures. Currently, the Public Health Officer of the County of San Luis Obispo has the power to close a tattoo establishment if a serious public health issue is identified. The Council continued the public hearing and directed staff to investigate enforcement options and provide cost estimates related to implementation by the City of the Model Program until it is adopted by the State. Staff has conferred extensively with Curtis -_..._-~-- --_.~-~--_._- -_._~- - .~-_..- ..- CITY COUNCIL CONTINUED PUBLIC HEARING - CONSIDERATION OF APPEAL OF APPROVAL OF PLOT PLAN REVIEW 04-002; TRIED AND TRUE TATTOO; 1037 EAST GRAND AVENUE MAY 11, 2004 PAGE 2 OF 2 Batson, Director of Environmental Health for the County of San Luis Obispo, regarding a contract with his department for the provision of professional and technical services required by the Model Program. After a review of the Model Program, Mr. Batson's recommendation includes a pre-opening inspection of the facility and subsequent annual inspections. Total inspection time for the first year will most likely require 4-6 hours, although Mr. Batson cautions that this is only an estimate and that inspection time may increase due to the initial readiness of the tattoo shop and other factors. Inspection time will be billed at the County established rate of $65 per hour until June 30, 2004 and $72 per hour starting July 1, 2004. Total first year inspection cost will most likely range from $300-$450. Mr. Batson also noted that he is aware of and has heard positive remarks about tattooing guidelines developed by the National Environmental Health Association ("NEHA Guidelines"). In preparation for his department to possibly begin inspecting tattoo operations, Mr. Batson recommends his department review these guidelines in order to compare them to the Model Program in an effort to determine if one provides superior public health policies. If the Council approves the tattoo operation with the inclusion of proposed conditions, staff recommends it authorize the City Manager based on input and advise from the County Director of Environmental Health to utilize the document determined to provide the most stringent regulation. AL TERNA TIVES: The following alternatives are presented for Council consideration: - Adopt the attached Resolution upholding the appeal and modifying the Planning Commission's approval of Plot Plan Review 04-002. - Provide other direction to staff. Attachments: 1. City Council Staff Report from April 27, 2004 2. Letter from the Community Development Director to Dr. Gregory Thomas, M.D., M.P.H., Public Health Officer I J RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE UPHOLDING THE APPEAL AND MODIFYING THE PLANNING COMMISSION'S APPROVAL OF PLOT PLAN REVIEW CASE NO, 04-002,' LOCATED AT 1037 EAST GRAND AVENUE, APPLIED FOR BY GARY ELLSWORTH WHEREAS, the City Council of the City of Arroyo Grande has considered an application for Plot Plan Case No. 04-002, filed by Gary Ellsworth, for the establishment of a tattoo parlor; and WHEREAS, the City Council has held a public hearing on this application in accordance with the Municipal Code; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: FINDINGS 1. The proposed project is consistent with the goals, objectives, policies and programs of the Arroyo Grande General Plan including Land Use Policies LU5-2, LU5-8 and LU5-8.1; 2. The proposed project conforms to applicable performance standards and will not be detrimental to the public health,. safety, . or general welfare as a result of conditions of this approval which impose stringent safety, sterilization and sanitation standards and. related regulations which reduce to a reasonable and acceptable level potential health and safety concerns; 3. The physical location or placement of the use on the site is compatible with the surrounding neighborhood, which consists of similar retail and personal service uses located within a general commercial zone. NOW, THERFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves Plot Plan Review 04-002, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference, The City Manager is authorized to execute contracts consistent with and implementing the terms of this Resolution. On motion by Council Member, seconded by Council Member, and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolutionwas passed and adopted this _ day of May, 2004. RESOLUTION NO, PAGE 2 TONY M, FERRARA, MAYOR ATTEST: ~ KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J, CARMEL, CITY ATTOR~EY ._-_.._-..--' --- RESOLUTION NO, PAGE 3 EXHIBIT "A" CONDITIONS OF APPROVAL PLOT PLAN REVIEW 04-002 1037 EAST GRAND AVENUE This approval authorizes the operation of a tattoo shop ("tattooing" as defined in Health and Safety Code Section 119300(a)), only. It does not authorize body piercing, branding, permanent cosmetics or extreme body modification. COMMUNITY DEVELOPMENT DEPARTMENT GENERAL CONDITIONS: 1, The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Plot Plan Review 04-002. 3. Development shall occur in substantial conformance with the plans presented to the City Council at their meeting of April 27, 2004 and marked Exhibit "B". 4. The applicant shall, as a condition of approval of this Plot Plan Reviewa-pplication, defend, indemnify and hold harmless the City of Arroyo Grande, its present or former agents, officers and employees from any claim, action, or proceeding against the City, its past or present agents, officers, or employees to attack, set aside, void, or annul City's approval of this permit, which action is brought within the time period provided for by law, SPECIAL CONDITIONS: 5. Adequate parking for full retail office and residential uses per the Development Code (1 space for 250 square feet of retail and office and 2 spaces for residential) must be provided before the tattoo shop can open for business. 6. The applicant and all employees shall follow and comply with all provisions contained in the draft copy of the California Conference of Local Health Officers Proposed Model Program as amended from time to time ("Model Program', which is attached hereto as Exhibit "C" and incorporated herein by this reference, except as amended as follows: (a) Section I (i) of the Model Program shall be amended to read as follows: "ENFORCEMENT OFFICER means the Arroyo Grande City Manager's designee." (b) Section I (m) of the Model Program shall be amended to read as follows: "LOCAL ENFORCEMENT AGENCY (LEA) means the City of Arroyo Grande." Th~ applicant shall pay all reasonable and actual inspection costs associated with the Model Program, The Model Program referenced above shall remain in full force and effect as an enforceable condition of this approval unless and until the State Department of Health Services formally adopts sterilizations, sanitation, and safety standards for persons engaged in the business of tattooing, pursuant to Health and Safety Code Section 119300 et seq. 7. The National Environmental Health Association Body Art Model Code and Guidelines, as amended from time to time ("NEHA Model Code and Guidelines") may be substituted for the Model Program and the applicant shall comply with all provisions therein if the City Manager determines . ~---"'-'-"""--'~--- --'------------- RESOLUTION NO, PAGE 4 that the NEHA Guidelines provide more stringent, enforceable and appropriate means of regulation. 8. Any modification or expansion of this approval shall require an amendment to this permit and shall be subject to a duly noticed public hearing. 9. A minimum of one workstation shall be capable of being fully enclosed for the privacy of the clients. 10. This Plot Plan Review shall be reviewed by the City Council within two years of the date of this approval to ensure that it is being operated in a manner consistent with the conditions of approval and in a manner that is not detrimental to the public, health, safety and welfare. The Council may impose additional conditions determined to be necessary to mitigate impacts to the public, health, safety or welfare. -~ ATTACHMENT 1 MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR~ BY: ~M BERGMAN, ASSISTANT PLANNER SUBJECT: CONSIDERATION. OF APPEAL OF APPROVAL OF PLOT PLAN REVIEW 04-002; TRIED AND TRUE TATTOO; 1037 EAST GRAND AVENUE; DATE: APRIL 27,2004 RECOMMENDATION: It is recommended the c:ity Council adopt a Resolution denying the appeal and upholding the Planning Commission's approval of Plot Plan Review 04-002. FUNDING: No fiscal impact to the City is. anticipated from this project. DISCUSSION: Backaround The applicant proposes to open a tattoo parlor at 1037 East Grand Avenue. Building modifications to date .include a waiting/art review area, two tattoo workstations, office areas consistent with a tattoo parlor (see attachment 1), and new.window signs, The permit process for the proposed use has followed provisions of the Arroyo Grande Municipal Code and include .Community ~velopment Director approval of Plot Plan Review 04-002, appeal, public hearing and approval by Resolution of Plot Plan Review 04-002 by the Planning Commission and an appeal by the City Council (see attachments 2 and 3 for Planning Commission staff report and minute$), The Development Code does not list "tattoo parlors" as an allowed use or specify an applicable permitting process. Section P of Table .16,36,030(A) requires that other uses similar to and no more objectionable than the uses identified are allowed as determined by the Planning Commission. Additionally, section -16,16,050,B states that a Conditional Use Permit may not be required if the Community Development Director finds that: 1, The project will be occupying an existing building or will require an addition to an existing structure that will not result in an increase of more than twenty-five (25) percent of the floor area of the structure before that addition, or five hundred (500) square feet, whichever is less, and ------ CITY COUNCIL SUBJECT: CONSIDERATION OF APPEAL OF APPROVAL OF PLOT PLAN REVIEW 04-002; TRIED AND TRUE TATTOO; 1037 EAST GRAND AVENUE; APRIL 27, 2004 PAGE 2 OF 7 2. The prbposed use is the same or similar in character to the existing use, as determined by the Community Development Director based on the following use categories. Exceptions may be allowed if the Community Development Director determines that the use is less intensive than the existing use; and 3, The project is exempt from CEQA review and there is no possibility of a significant impact on the environment. The Community Development Director determined that a Plot Plan Review was appropriate for the use pursuant to AGMC Section 16,16.0508. The Community Development Director tentatively approved Plot Plan Review 04-002 subject to a 10-day appeal period to identify any community concerns or objections prior to the approval becoming effective, Public notice was mailed to property owners within 300 feet of the subject property, No letters from the public, either positive or negative, were received. The Planning Commission appealed the Community Development Director's decision. The Planning Commission's appeal hearing was also noticed by mail and publication, and no letters of opposition were received, At the Planning Commission meeting held on March 16, 2004, one citizen expressed opposition to this type of use within the City of Arroyo Grande. After discussion, the Planning Commission then approved Plot Plan Review 04-002 (4-0 vote with Commissioner Arnold absent) and determined that the use . was acceptable at the proposed location. Arroyo Grande Municipal Code Table 16.30,030 (A) (the "Commercial Use Table") lists the uses allowed within .the General Commercial District, the applicable level of review, and. permitting requirements, The commercial use table establishes the process to be. followed when a. specific proposed use is not listed. The Planning Commission is charged with determining whether such an unlisted use is similar to and no more objectionable than other specific listed uses, The City Council is now charged with the determination if a Plot Plan Review is the appropriate level of review or whether the uniqueness of this proposed use merits a. heightened level of review through the Conditional Use Process, It should be noted that classifying and codifying this proposed use is being addressed as a part of the ongoing Devel9pment Code update, On August 26, 2003, the City Council approved Ordinance .No. 544, which includes tattoo parlors within the definition of "Restricted Personal Services," Restricted Personal Services is defined in Municipal. Code Section 16,04.070 as "personal services that may tend to have a blighting and/or deteriorating effect upon surrounding areas and which may need to be dispersed to minimize their adverse impacts, Examples of these uses include: check cashing stores, fortune tellers, palm and card readers, pawnshops, psychics, and hot tubs for hourly rental, and tattoo and body piercing services," . It should be further noted that restricted personal services are not permitted in the VCD and VMU, but are allowed within the Traffic Way Mixed Use District subject to a --~----- --~-- .M_ -- CITY COUNCIL SUBJECT: CONSIDERATION OF APPEAL OF APPROVAL OF PLOT PLAN REVIEW 04-002; TRIED AND TRUE TATTOO; 1037 EAST GRAND AVENUE; APRIL 27, 2004 PAGE 3 OF 7 conditional use permit, if appropriate findings can be made. The Planning Commission and City Council will soon be considering DCA 03-008, which will establish allowable uses and permitting requirements (including restricted personal services) for the remaining commercial districts, Public Health and Welfare Tattooing, like any invasive medical process utilizing syringes and needles, can cause serious health problems, These include: the transmission of blood-borne pathogens (such as Hepatitis ~nd HIV), life threatening. and non-life threatening infections, dermatitis, urtica.ria, and foreign body-induced granuloma. The Center for Disease Control states: "CDC knows of no instance of HIV transmi$sion through tattooing or body piercing, although hepatitis B virus has been transmitted during some of these practices." ReQulation of Tattoo Shops Federal and state laws regulating tattooing are few, Three states at one time outlawed tattooing, but currently only Oklahoma still has its ban in place. Recently, the Supreme Court of the United States chose not to review a case related to the ban that was in place in the state of South Carolina. California law is not silent as it relates to tattooing: California Penal Code Section 653 states: "Every person who tattoos or offers to tattoo a person under the age of 18 years is guilty of a misdemeanor" (Attachm~nt 4). California Health and Safety Code Sections 119300 through 119309, which was enacted in 1998, contains several relevant provisions including. (1) defines tattooing (2)' charges the California Conference of Local Health Officers to establish sterilization, sanitation, and safety standards for persons engaged in the business of tattooing, body piercilig, or permanent cosmetics, (3) adopt a blood borne pathogens standard, (4) distribute the standards to all county health departments within 30 days of adoption, (5) requires each county to register and GQllect $25 from each tattoo artist, (6) collect a $105 annual inspection fee, (7) conduct an annual inspection of each location, (8) provides penalties for non~compliance, and (9) allows the President of the California C~nference of Local Health Officers to act as the chairperson of a taskforce to be formed for the purpose of recommending legislation to the legislature concerning licensing, training,' sanitation, and other subjects deemed necessary to p'rotect the health and welfare of persons seeking the services of practitioners of tattooing, body piercing, and permanent cosmetics (Attachment 5), However. since the time the law went into. effect. the California Conference of Local Health Officers has failed to establish standards of sterilization. sanitation. and safety standards for persons enaaaed In the business of tattooina. bodY piercina, or permanent cosmetics or adopt a bloodborne pathoaens standard. Due to this inaction. the Health Department of. the County of San Luis Obispo only reaisters and collects the $25 fee. but does not InsDect or enforce other parts of this law, A verbal discussion with a County Health staff member revealed that the department might be unsure if this enacted state law pre-empts the county from making its own rules in the ------ CITY COUNCIL SUBJECT: CONSIDERATION OF APPEAL OF APPROVAL OF PLOT PLAN REVIEW 04-002; TRIED AND TRUE TATTOO; 1037 EAST GRAND AVENUE; . APRIL 27, 2004 PAGE 4 OF 7 interim. The County of San Luis Obispo Health Agency does give each registered - tattooist a copy of suggested guidelines based upon a draft version of the California Conference of Local Health Officer's standards (Attachment 6). Staff has also been informed that if a serious public health issue arose from a tattoo shop or any other business, the County Health Officer does have the power to close the establishment. Land Use PlanninQ Consideration of impacts related to tattoo establishments may include parking, loitering and blight. . Parking - Parking required by the Municipal Code for the site is 21 spaces {4,584 s.f, of retaill1 space per 250 s.f, and 2 covered parking spaces for the housing unit. The - owner of the property currently provides 15 parking spaces while some of these spaces are substandard in size. To date, even when the Internet Cafe was in business, there has been no parking issues reported to the City, The proposed property has undeveloped space that can be improved to provide extra spaces although responsibility for this improvement needs to be identified between the applicant, other leaseholders and the property owner/property manager, In his initial approval, the Community Development Director placed a condition that additional required parking be provided before the opening of the tattoo -shop. . Loitering - A common concern is that tattoo shops promote loitering. Staffs - observations indicate that loitering depends on the nature of the specific establishment. While some can be sited as a problem, the majority in this area are not. . Blight - The concept of the blighting influence of tattoo parlors may have originated - simultaneous with suburban migration and the ensuing urban decline and renewal efforts of the 1960's, The blighting potential of tattoo shops is most likely based on the idea that public perceptions .may decrease patronage to nearby businesses or decrease the value of adjacent retail structures. One of the principles of local regulations for tattoo parlors and other restricted personal services is geographic separation in an effort to avoid concentrating potential blighting uses in one location. Geographic separation is one of the purposes of establishing this use as a restricted personal service use, At this time, there are no restricted personal services located near the proposed site, Tattoo Establishment ReQulation Since the proposed action involves nO,t only the proposed project, but also determination _ of the appropriate process, staff presents an analysis of processes utilized by other jurisdictions, The spectrum of tattoo parlor use regulations in other areas ranges from the outright ban of the practice in the States of Oklahoma, South Carolina, and Massachusetts (recently repealed in South Carolina, 2004". and in Massachusetts by the State Courts in 2000) to the reliance on self-regulation and the risk of personal liability ~--'-',-,---~~,--,- CITY COUNCIL SUBJECT: CONSIDERATION OF APPEAL OF APPROVAL OF PLOT PLAN REVIEW 04-002; TRIED AND TRUE TATTOO; 1037 EAST GRAND AVENUE; APRIL 27, 2004 PAGE 5 OF 7 commonly seen today. The regulation of tattoo parlors by local governments has gone through several phases related to fluctuations in the popularity of. the practice, health related events, and technological advancements in equipment and sterilization techniques. The regulation of tattoo shops is often difficult due to multiple variables associated with the practice such as land use impacts, public health issues related to the transmission of communicable diseases, economic welfare of surrounding property owners and first amendment speech rights of the tattoo artist and their customers, This report is staff's best effort to present the Council with the information it needs to make a decision related to the proposed use at 1037 E. Grand Avenue, Staff has used resources, which includes books, peer reviewed medical journals, contact with government agencies, newspaper searches through LexisNexis, the Internet and site visits to tattoo shops operating outside of the City of Arroyo Grande, Staff has researched regulations from 170 cities and counties in the State of California in an effort to survey local government regulations of tattoo shops. Research revealed that 130 (76 percent) of the 170 cities and counties studied did not regulate tattoo operations. Table 1 below, indicates the types of regulations utilized in each of the 40 municipalities who regulate tattoo establishments. Table 1 ~dditional fee 4 Prohibit in certain areas or CUP 11 Definition only . 7 Geographic separation 2 I n-Depth Public Health Code 9 Stated parking requirement 2 Director's review 1 Defers to County Health 2 Ban 2 Nine of the cities surveyed have enacted stringent and in-depth laws that regulate tattoo shops based upon public health principles, Staff believes that future adoption and enforcement of similar regulations based upon the County of San Luis Obispo Health Agency's guidelines would mitigate potential public health issues associated with tattoo shops in the future and may only be needed until the California Conference of Local Health Officers can establish standards statewide. Staff also recommends that the City Council consider adoption of the relevant County of San Luis Obispo Health Agency's guidelines in the form of conditions for this application, in conjunction with potential project approval. Enforcement of these conditions could force the City into a public health CITY COUNCIL SUBJECT: CONSIDERATION OF APPEAL OF APPROVAL OF PLOT PLAN REVIEW 04-002; TRIED AND TRUE TATTOO; 1037 EAST GRAND AVENUE; APRIL 27, 2004 PAGE 6 OF 7 inspection role that it currently does not provide or is trained to handle. Contact regarding possible cooperative inspections with the County of San Luis Obispo Health Agency is recommended. Although rare, staff's research found that the Cities of Paso Robles and Watsonville currently prohibit tattooing, According to staff of the City of Watsonville, their regulation was created 20 to 30 years ago based upon an unknown record. Prohibition of tattooing in Paso Robles was instituted in 1994 and is based upon unsanitary conditions possibly leading to the transmission of infectious diseases and the statement that "tattoo parlors are not consonant with the type of image which the city wishes to project." Prohibition of tattooing has yet to face a legal challenge, . As part of the. pending public hearings for Development Code Amendment No. 03-008, the Planning Commission and City Council will need to specify the level of review required for restricted personal. services in the remaining commercial and mixed use districts. It can be an allowed use; require a Plot Plan Review or other Minor Use Permit; be subject to Conditional Use Permit or Not Permitted in each zone or district as determined by this Development Code Update, Because it is defined as a "restricted personal service" staff will recommend that at a minimum it should require a Plot Plan Review, or alternatively, that such uses should be subject to Conditional Use Permit for case by case consideration. Staff will also recommend that that the use be "Not Permitted" in the proposed Office Mixed Use districts, AL TERNA TIVES: The following alternatives are presented for Council consideration: - Adopt attached Resolution denying the appeal and upholding' the Planning Commission's approval of Plot Plan ~eview 04-002. -' Take tentative action to uphold the appeal and direct staff to return at the next meeting with a supporting Resolution, - Take tentative action to uphold the appeal on the issue of the Planning Commission's determination that a Plot Plan Review/Minor Use Permit is the appropriate level of review per Arroyo Grande Municipal Code Section 16,16,050,B, and direct staff to return at the next meeting with a supporting Resolution requiring a Conditional Use Permit. - Provide other direction to staff. Attachments: 1, Plot plan 2, Planning Commission staff report 3. Planning Commission minutes 4. California Penal Code Section 653 CITY COUNCIL SUBJECT: CONSIDERATION OF APPEAL OF APPROVAL OF PLOT PLAN REVIEW 04-002; TRIED AND TRUE TATTOO; 1037 EAST GRAND AVENUE; APRIL 27, 2004 PAGE .7 OF 7 5. California Health and Safety Code Section 119300-119309 6. County of San Luis Obispo Heath Agency guidelines 7, Additional information provided by the applicant , . '~AtrACHM:ENT~\ " . " .,p .O~Box 550, \ '214 ~ Bruch,Street '.. .~rro1.~'~railde;'C~'3421 , . .' , ' .. '. ' . , 'Phone: (805)473-54. COMMUNITy DEVELOPMENT ' :FAX:(805>47U* , " /-May 3,2004 ' .'~Man~..cit,~arro1.....nde.0I'I .._ . . o. _ ., '_ , , On Tu~sdaYf\pril27,'2904the'City Council.of,t~eeity of ArrQYo Qra,ncjetleld a public '. t1e~ring . regarding an ,appeal:ofPlot Plan,R~view' QaseNo. ' 04-002"Triedand ,True ,Tattoo,J9r,a ~estrictedperson~1 service use, at 1037 (;ast . Grand Avenue. I had discussed County inspection services with 'M r.: 'Steve Carnes,'EnyironrTIental Health ~upervisor ,~arlier. and.. understand 'that ;CityAttorney, Tim Carmel" has ,also mentioned our coricenls toybu., - . .. It is evident,thatthedtYCouncilis part,icularly cp'ricernedaboLJtpublic health issues' , that unregulated tattoo parlors present,recognizirig ~hatthe"prop()sed modeLprogram". prepared by theCalifomiaConferenceof Local Health Officers has NOT been adopted. , The City C6uncilcontinu~d {hi~ ~ppealtoMay11,2004i to'. enable staff to determine the approximate:'cost of ..hlsp,ections~,and .enforcemEmt .by ....a...- qualified. ,se.r:vice provider . assuming'thatth~ roo'delprogram Was acon9iti()n'bfapprov~1 by the City, >, . - - . ',- '-'.. . .... ", ;... ""-. ,., ., I . -',..,.-,'.' The Community DeveloPment pepartmentrequeststhat the:County Hea'lth.Depai"tment , . consider contracting '. with the City of Arroyo Grande for these professional. and technical " services required by. the model program. 'We would also appreCic:ite,any~uggestions you mayt)aye'of other potential qualifie,d '~ervice providers in the event your department .is unable,or unwilling, to consider this request ' , ' . . , If possible,the ' City~staff \Nc)l.ild like a prelimina,ycost estimate for provision of these ,inspection and. enforcement '. services prior to the May 11, 2004:, ,c()ntinued. public hearing. If youhave'8'ny questions please call either me, or Assisb:mt Planner,Jim Bergman at (805) 473:-5420. " cc: Tim Carmel, City Attorney Steve Adams, City.Manager ----"'"-- ---~~ --~- I.b. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a Public Hearing on the following item: CASE NO,: Appeal of Variance Case No, 04-002 APPLICANT: Samuel Gilstrap LOCATION: Lot 24, Paseo Street (APN 007-254-022) APPELLANT: Samuel Gilstrap The City Council will consider an appeal of the Planning Commissiqn's denial of Variance Case No. 04-002, a request to deviate from the Paseo Street Design Standards and required front yard setback. In compliance with the California Environmental Quality Act, the Community Development Department has determined ,]hat the proposed project is Categorically Exempt under Section 15303 of the CEQA Guidelines. Any person affected or concerned by this issue may submit written cpmments to the Director of Administrative Services before the City Council hearing, or appear and be heard in support of or opposition to the project. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.) Copies of the appeal application and related documents are available for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council, at or prior to, the Public Hearing. Failure of any person to receive the notice shall notconstitute grounds for any court to invalidate the action of the legislative body for which ;the notice was given, Date and Time of Hearing: TUESDAY, MAY 11, 2004 AT 7:00 P.M, Place of Hearing: .ARROYO GRANDE CITY COUNCIL CHAMBERS 215 E, BRANCH STREET ARROYO GRANDE, CALIFORNIA 93420 Ke~ uJL~1U-- Directive of Administrative Services/Deputy City Clerk Publish 1 Time o~ Friday, April 30, 2004 ..._,----- - MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR'Rs BY: RYAN FOSTER, ASSISTANT PLANNER~-P SUBJECT: CONSIDERATION OF APPEAL OF PLANNING COMMISSION DENIAL OF VARIANCE 04-002 AND AMENDMENT OF THE PASEO STREET DESIGN STANDARDS; PASEO STREET LOT 24 DATE: MAY 11, 2004 RECOMMENDA TION: It is recommended the City Council: a) adopt a Resolution to deny the appeal of the Planning Commission's denial of Variance 04-002; or b) adopt a Resolution to uphold the appeal of the Planning Commission's denial of Variance 04-002, thereby approving Variance 04-002 and instruct the Director of Administrative Services to file a Notice of Exemption; and c) adopt a Resolution to amend the Paseo Street Design Standards. FUNDING: No fiscal impact. DISCUSSION: Backaround Paseo Street is a private driveway that connects Highway 227 to May Street, serving Lots 11 - 24, There is an emergency access only chain that divides Paseo Street located between Lots 14 and 15; Lots 11 - 14 are accessed from Highway 227 while Lots 15 - 24 are accessed from May Street. With the exception of Lot 14, Lots 11 - 18 have been developed with single-family homes (Lot 1 8 is currently under construction), Lots 1 9 - 24 remain vacant (Attachment 1). On January 13, 1998, the City Council approved the Paseo Street Design Standards, which require utility and infrastructure improvements to be completed before any development can occur on Lots 19 - 24. While most of the requirements for Phase II relate only to Lots 19 - 24, there is a requirement to remove the emergency access chain and future requirements to obtain additional right of way and widen the entire length of Paseo Street to a full thirty-two (32) feet (Attachment 2). S:\COMMUNlTY _DEVELOPMENnPROJECTS\VAR\Q4-002\V AR_04-o02_ CC_RPT.doc - --'--.-"--..--.----- CITY COUNCIL CONSIDERATION OF APPEAL OF PLANNING COMMISSION DENIAL OF VARIANCE 04-002; PASEO STREET LOT 24 MAY 11,2004 PAGE 2 OF 5 As shown in Attachment 1, Lot 24 is located on the corner of Paseo Street, where the public street becomes a private drive. This area is in the Residential Suburban (RS) zoning district, and the lots physical dimensions are well below the minimum requirements for the RS zoning district - the lot is approximately 4,700 square-feet, whereas the minimum lot size for the district is 12,000 square-feet. Lot 24 is also steeply sloped from front to back. The Planning Commission approved Variance 02-002 for Lot 24 on July 2, 2002. This variance allowed the approval of plans for a single-family house with an interior side yard setback of six (6) feet, as opposed to the required setback of ten (10) feet (Attachment 3). The approved plans have not been built, and the lot remains vacant. In the meantime, a new applicant has come forward to purchase Lot 24 and has applied for Variance 04-002 to deviate from the required front yard setback of twenty (20) feet and is seeking relief from portions of the Paseo Street Design Standards. The Planning Commission first considered approval of Variance 04-002 at its meeting of March 16, 2004 (Attachment 4). The item was then continued to the Commission's meeting of April 6,2004, where a revised proposal was denied by a 3-2 vote (Attachment 5). Although staff recommended approval of the variance with affirmative findings (listed below), the majority of the Commission wanted the garage door to be setback twenty (20) feet rather than ten (10) feet to enable informal parking in the driveway, The Commission had no objections to amending the Paseo Street Design Standards as recommended. The applicant then filed an appeal of the Commission's decision on April 15, 2004. Front Yard Setback The previously approved plans for Variance 02-002 showed the garage located at the northern side of Lot 24, accessed from the private portion of Paseo Street, The applicant has proposed to move the location of the garage to the western side of the lot, which would then be accessed from the public portion of Paseo Street, This configuration proposes a minimum front yard setback of five (5) feet, with a ten (10) foot setback in front of the garage, If the driveway apron were utilized, a total of fifteen feet would be available in front of the garage for off-street parking (Attachment 6). Utilizing the driveway apron in this manner would not appear to impede pedestrian traffic, as the sidewalk would effectively end at the apron. Reauired Findinas for Variance The majority of the Planning Commission was unable to make required findings #3 and #6 for the variance. However, due to the lots physical dimensions and topography, and considering the applicant's proposal, staff believes that the required variance findings could be made in an affirmative manner, as illustrated below: S:\COMMUNITY _DEVELOPMENT\PROJECTS\VAR\04-002\V AR_04-o02_CC_RPT.doc CITY COUNCIL CONSIDERATION OF APPEAL OF PLANNING COMMISSION DENIAL OF VARIANCE 04-002; PASEO STREET LOT 24 MAY 11, 2004 PAGE 3 OF 5 1.. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary hardship not otherwise shared by others within the surrounding area. If required to provide a full twenty (20) foot front yard setback, the property owner would be required to perform extensive grading on a substandard lot. 2. That there are exceptional or extraordinary circumstances or conditions applicable to the property involved or to the intended use of the property that do not apply generally to other properties classified in the same zone. The lot in question differs from most lots in the Residential Suburban (RS) zoning district in that it is steeply sloped, unusually small and narrow. 3, That strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties classified in the same zone. Other property owners in the Residential Suburban (RS) zoning district have built single-family residences that do not provide twenty (20) feet of p(Jrking in front of their garages, 4. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone. Granting of the variance will allow the property owner to develop the lot in question in a similar manner to nearby lots in the Residential Suburban (RS) neighborhood. S. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. Deviation from the front yard setback would not affect the public health, safety or welfare, nor would it be materially injurious to other properties or improvements in the vicinity of the lot in question, Parking in the driveway aprO(1 will not block either the sidewalk, which ends at the apron, nor the on-street travel lane. S:\COMMUNITY _DEVELOPMENT\PROJECTS\VAR\04-002\VAR_04-OO2_CC_RPT.doc ~~.- - _....-.~-----_._-_._--_._..- CITY COUNCIL CONSIDERATION OF APPEAL OF PLANNING COMMISSION DENIAL OF VARIANCE 04-002; PASEO STREET LOT 24 MAY 11, 2004 PAGE 40F 5 6. That the granting of a variance is consistent with the objectives and policies of the General Plan and the intent of the Development Code. The granting of the variance would allow the property owner to develop a single-family residence while minimizing the amount of grading required for development. Paseo Street Desian Standards The Paseo Street Design Standards that were approved by the City Council include the following requirements for Phase II (Lots 1 9 - 24): . Improve the access driveway (Paseo Street) to a full twenty (20) feet wide paved surface; . Construct an additional water line to provide a looped system from existing facilities near Lot 18, including fire hydrants, service and other facilities; . Provide through access from Highway 227 to Paseo Street (eliminate the emergency access only chain); and . Extend sewer and other facilities to serve Lots 1 9 - 24. The standards also include the following future requirements: . Obtain additional right of way on the northerly (creek side) of the driveway; and . Widen the drive to a full thirty-two (32) feet wide street. The applicant has requested relief from the requirements to eliminate the emergency access only chain located between Lots 14 and 15, and to install a looped water system; the applicant has agreed to widening the portion of Paseo Street that fronts Lots 1 9 - 24 to a full twenty (20) feet and to extend sewer facilities to service Lots 19 - 24. Elimination of Emeraencv Access Chain The emergency access only chain located between Lots 14 and 1 5 effectively divides Paseo Street in two, with Lots 11 - 14 gaining ingress and egress to Highway 227 and Lots 15 - 24 gaining ingress and egress to May Street. While an offer of dedication has been recorded for the portion of Paseo Street that fronts Lots 11 - 18, it has not been accepted by the City, Elimination of the emergency access chain would require the applicant to acquire reciprocal access easements across Lots 11 - 24. Staff recommends that this requirement be deleted from the Paseo Street Design Standards. S:\COMMUNITY _DEVELOPMENT\PROJECTS\VAR\04-o02\VAR_04-002_CC_RPT.doc ____ __ ___.__u ..._~...,......______ _ CITY COUNCIL CONSIDERATION OF APPEAL OF PLANNING COMMISSION DENIAL OF VARIANCE 04-002; PASEO STREET LOT 24 MAY 11, 2004 PAGE 5 OF 5 Construction of Water Line Because Lot 24 is located adjacent to an existing water main in the public portion of Paseo Street, the applicant has requested relief from the requirement to construct a looped water system that makes its connection at Lot 18. .If Lot 24 were allowed to connect to the adjacent main, Lots 19 - 23 would be required to complete the looped system before they could be developed. Staff recommends that the water line, laterals and fire hydrant be installed at this time to avoid future disruption of services and a higher total cost; staff has encouraged the applicant .to work with the owner of Lots 19 - 23 to possibly share the burden of these improvements, Staff recommends that this requirement remain as is. Future Widenina of Paseo Street The northern side of Paseo Street, which is where the future widening is envisioned to occur, consists of steeply sloped oak woodland and riparian areas of Tally Ho Creek (refer to Attachment 1). Given the location of existing homes in Phase I, obtaining additional right of way on the southern side of Paseo Street is not a viable option. Therefore, staff recommends that the future requirements to obtain additional right of way and widen Paseo Street to a full thirty-two (32) feet be deleted from the Paseo Street Design Standards. AL TERNA TIVES: The following alternatives are presented for Council consideration: - Adopt the attached Resolution denying the appeal and adopt the attached Resolution amending the Paseo Street Design Standards; or - Adopt the attached Resolution upholding the appeal and approving V AR 04-002 and adopt the attached Resolution amending the Paseo Street Design Standards; - Modify and adopt the attached Resolution upholding the appeal and approving V AR 04-002 and adopt the attached Resolution amending the Paseo Street Design Standards; - Do not adopt any of the attached Resolutions and provide direction to staff and applicant. Attachments: 1. Vicinity map 2. PaseoStreet Design Standards 3. Plans approved through Variance 02-002 4, Minutes from March 16, 2004 Planning Commission meeting 5. Minutes from April 6, 2004 Planning Commission meeting 6. Proposed plans S:\COMMUNITY _DEVELOPMENT\PROJECTS\VAR\04-002\VAR_04-002_CC_RPT.doc _._-----._--_.__..~-_. ---- RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DENYING THE APPEAL OF THE PLANNING COMMISSION'S DENIAL OF VARIANCE 04- 002; PASEO STREET, LOT 24; APPLIED FOR BY SAMUEL GILSTRAP WHEREAS, the applicant has filed an appeal of the Planning Commission's denial of Variance 04-002 to deviate from the required front yard setback of twenty (20) feet for the RS zoning district to five (5) feet; and WHEREAS, the City Council of the City of Arroyo Grande has considered Variance 04- 002 at a public hearing on May 11, 2004 in accordance with the Development Code of the City of Arroyo Grande; and WHEREAS, the City Council found that this project is not consistent with the City's General Plan, Development Code and the environmental documents associated therewith; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following findings cannot be made in an affirmative manner: 1. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary hardship not otherwise shared by others within the surrounding area. 2. That there are exceptional or extraordinary circumstances or conditions applicable to the property involved or to the intended use of the property that do not apply generally to other properties classified in the same zone. 3. That strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties classified in the same zone. 4. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone. 5. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. 6. That the granting of a variance is consistent with the objectives and policies of the General Plan and the intent of the Development Code. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby denies the appeal of the Planning Commission's denial of Variance 04- RESOLUTION NO. PAGE 2 of3 002. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 11 th day of May, 2004. ._--- RESOLUTION NO, PAGE 3 of3 TONY M, FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J, CARMEL, CITY ATTORNEY RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE UPHOLDING THE APPEAL OF THE PLANNING COMMISSION'S DENIAL OF VARIANCE 04-002 AND APPROVING VARIANCE 04-002; PASEO STREET, LOT 24; APPLIED FOR. BY SAMUEL GILSTRAP WHEREAS, the applicant has filed an appeal of the Planning Commission's denial of Variance 04-002 to deviate from the required front yard setback of twenty (20) feet for the RS zoning district to five (5) feet; and WHEREAS, the City Council of the City of Arroyo Grande has considered Variance 04- 002 at a public hearing on May 11, 2004 in accordance with the Development Code of the City of Arroyo Grande; and WHEREAS, the City Council found that this project is consistent with the City's General Plan, Development Code and the environmental documents associated therewith, and has determined that the project is categorically exempt under the provisions of the California Environmental Quality Act (CEQA); and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following findings are made in an affirmative manner: 1. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary hardship not otherwise shared by others within the surrounding area. If required to provide a full twenty (20) foot front yard setback, the property owner would be required to perform extensive grading on a substandard lot. 2. That there are exceptional or extraordinary circumstances or conditions applicable to the property involved or to the intended use of the property that do not apply generally to other properties classified in the same zone, The lot in question differs from most lots in the Residential Suburban (RS) zoning district in that it is steeply sloped, unusually small and nanuw. 3. That 'strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties classified in the same zone. Other property owners in the Residential Suburban (RS) zoning district have built single-family residences that do not provide twenty (20) feet of parking in front of their garages. ~-~~-- RESOLUTION NO, PAGE 2 of 5 4. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone. Granting of the variance will allow the property owner to develop the lot in question in a similar manner to other lots in the Residential Suburban (RS) neighborhood. 5. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. Deviation from the front yard setback would not affect the public health, safety or welfare, nor would it be materially injurious to other properties or improvements in the vicinity of the lot in question. Parking in the driveway apron will not block either the sidewalk, which ends at the apron, nor the on-street travel lane. 6. That the granting of a variance is consistent with the objectives and policies of the General Plan and the intent of the Development Code. The granting of the variance would allow the property owner to develop a single- family residence while minimizing the amount of grading required for development. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby upholds the appeal of the Planning Commission's denial of Variance 04- 002 and approves Variance 04-002, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. On motion by Council Member , seconded by Council Member , and by the following roll callvote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 11 th day of May. 2004. RESOLUTION NO, PAGE 3 of 5 TONY M, FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J,CARMEL, CITY ATTORNEY RESOLUTION NO, PAGE 4 of 5 EXHIBIT "A" CONDITIONS OF APPROVAL VARIANCE 04-002 PASEO STREET, LOT 24 This approval authorizes the construction of a single-family residence on Paseo Street Lot 24 with a five (5) foot front yard setback. COMMUNITY DEVELOPMENT DEPARTMENT 1. The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Variance 04-002. 3. This variance approval shall automatically expire on May 11, 2006 unless building permits are issued or an extension is granted pursuant to Section 16.12.140 of the Development Code. 4. Development shall conform to the Residential Suburban (RS) zoning requirements except as otherwise approved. 5. Provide a 20-foot wide pedestrian and bicycle path access easement coinciding with the 20-foot wide private driveway portion of Paseo ~treet. BUILDING DEPARTMENT 6. The residence on Paseo Street, Lot 24 shall be sprinklered (this will also be a requirement for any future residences on Lots 19 - 23). PUBLIC WORKS DEPARTMENT 7. Install curb, gutter and sidewalk across Paseo Street public frontage. 8. Install a water line, laterals and fire hydrant in accordance with all applicable City standards. 9. Provide an easement to the City for the maintenance of the water line after construction. 10. Extend a sewer main and all necessary manholes from the existing manhole adjacent to Lot 18. 11. Provide an easement to the City for the, maintenance of the sewer line after construction. 12. Install all new utilities to the site underground. 13. Prior to construction, the applicant shall submit plans to the Public Works Department for review and approval. RESOLUTION NO, PAGE 50f5 14. Final plans for approval shall be on Mylar. 15. The applicant shall supply the Public Works Department with three (3) copies of the approved plans and electronically in AutoCAD format on CD. 16. Prior to acceptance of the improvements by the City, the applicant shall submit record (as-built) drawings to the Public Works Department on Mylar and electronically in AutoCAD format on CD. 17. The applicant shall submit a cost. estimate of the improvements prepared by a licensed engineer for review and approval. 18. The applicant shall pay the following fees, based on an approved estimate of the construction costs: a. Plan Check Fee b. Inspection Fee 19. Provide the following bonds prior to plan approval (% of approved estimate plus contingency, administrative and inflation): a. Faithful Performance (100%) b. Labor and Materials (50%) c. Warranty (10%) i. The warranty bond shall be submitted prior to the City accepting the improvements and shall be valid for a period of one (1) year after acceptance of the improvements. RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE PASEO STREET DESIGN STANDARDS; PASEO STREET WHEREAS, the City Council of the City of Arroyo Grande approved the Paseo Street Design Standards on January 13, 1998; and WHEREAS, the City Council of the City of Arroyo Grande has considered amending the Paseo Street Design Standards at a public hearing on May 11, 2004 ih accordance with the Municipal Code of the City of Arroyo Grande; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby amends the Paseo Street Design Standards as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. On motion by Council Member , seconded by Council Member , and by the following roll call vote, ~o wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 11 th day of May, 2004. RESOLUTION NO, PAGE 2 of 3 TONY M, FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J, CARMEL, CITY ATTORNEY ^._---_._.~-,_.- ------_._.._---- RESOLUTION NO, . PAGE 30f3 EXHIBIT "A" PASEO STREET DESIGN STANDARDS PHASE I (REQUIRED FOR THE DEVELOPMENT OF LOTS 11 - 18) 1. Minimum 20 feet wide paved private drive from Highway 227 to the west end of Lot 18. 2. Minimum of 20 feet wide all weather access (12 paved plus 8 feet gravel shoulder) from Lot 18 to the Paseo Street cui de sac. . 3. Offer of dedication provided from the northerly boundary of Lots 11 - 24 to a line 12 southerly of the center of the proposed 20 feet wide drive. 4. Emergency-only vehicular access to and from the existing Paseo Street cui de sac. 5. Fire hydrants, service, and water facilities shall be installed along the frontage of Lots 11 - 18. 6. Public sewer main to be extended within the improved area of Lots 11 - 18. 7. Drainage facilities to be constructed to connect the area drainage to Tally Ho Creek, to the satisfaction of the Director of Public Works. 8. All necessary onsite and offsite easements, including those for drainage, water, sewer, access and utilities be provided as determined by the Director of Public Works. PHASE II (REQUIRED FOR THE DEVELOPMENT OF LOTS 19 - 24) 9. Complete the access driveway to a 20 feet wide paved surface. 10. Construct additional water line to provide a looped system from existing facilities in Paseo Street cui de sac and near Lot 18. Include fire hydrants, service and other facilities. 11. Provide through access from llighway 227 to Paseo Street (eliminate the emergency only gate). 12. Sewer facilities and other utilities shall be extended to serve Lots 19 - 24. FUTURE IMPROVEMENTS 13. Obtain additional right of way on the northerly side (creek side) of the dri"v'e't'i8Y. 14. 'Niden the drive to a 32 feet wide street.. -.--....- I; /, ' i f.: Ii 4 i ", i / , i i / \ \ ,r :,1 , 1\ ' it ' \ Ih IJ!t / , " \, ,/ . I . I I, r "", " 'I )" / ~ / .' ,/ /\, / / / / \ /' \ /' ~ " ~;'t " " "-. " // /1 //. _'" .#i~'. r ~_"__''''d'~~.~, \ "c, '~(:/ ,\;S ;~,.",,'A ,- ;;/ I "- ~,,:.., ~ " ,/"" '. " ", I I I 131/14/213134 139:24 8054135443 CI TV CF AG ENG DEf A TT ACHMENT 2 MEMORANDUM E~ \--. ..." · n TO: CITY COUNCIL VIA: ROBERT L. HUNT, CITY MANAGE~ .. . FRQM: JOHN L. WALLACE, PUBLIC WORKsoDIRECT&J SUBJECT: PASEO STREET - DESIGN STANDARDS DATE: NOVEMBER 25, 1997 RECOMMENDATION: Staff recommends the Council approve design standards for Paseo Street, as described within this report. FUNDING: No direct fiscal impact. All improvements will be installed by devel"oper of the property. As recommended, the improvements will be privately maintained. " DISCUSSION: Paseo Street Includes a portion of unimproved land along" a dedicated right-of-way (reference the attached Figure 1). Fifteen existing 811'\g1e family lots have frontage along this right-of-way, which extel:\ds from Hi9hway 227 to the existing Paseo Street cul-de-sac. In order to develop the ~xisting properties, the. access. along the right-of- way needs to be improved. The City has received an application to develop access to several of the properties. The applicant. Mr. Stanley Bel!, proposes to limit grading and impacts to existing oak trees. There have been past. hearings and actions taken regarding this subject by the City Council. The attached table summarizes the project history~ The history stJOW$ strend of re~ucin9 the improvement width in consideration of lessening' grading and tree removals. In 1985, the Council d.etermined that Paseo Street should be constructed as a collector street, connecting "to Highway 227, to provide for a future extension to James Way, In subsequent hearings. the imp~ovement requirements were reduced several times, to address grading and tree Issues. . The "last Council action on improvement standards for this area wason May 13, 1986, and the Council approved a limited project serving only the four lots closest to Highway 227, with a de~,d end public street 32 feet wide (curb to curb) with one sidewalk. " . _. 01/14/2004 0'3:24 8854735443 CITY OF AG ENG DEPT PAGE IN City Council November 25, 1997 Page 2 . ,C In 1986. improve.ment plans conforming to the Council a"Ctlon were prepared by the owner's engineer, and epprov~d by the Public Works Director: however, those improvemer:'ts were never constructed. To further reduce grading and tree removals., the current applicant has proposed to construct Paseo Street as a private driveway, . The driveway would be 20 feet wide with no sidewalks, This applicant 15 seeking a developed access to lots. 11-18, and would construct this improvement across this frontage, Staff feels that emergency access to the Paseo Street cui de sac is needed and the applicant has proposed to construct a 20 . feet wide all weather access to that point. This portion would b~ constructed as a 12 feet wide paved section with en 8 feet wide gravel shoulder (class 2 base). In the future, when lots 19-24 are developed,' the driveway would be widened to a 20 feet wide paved surface. Staff recommend's that a public street right of way be obtained over the access. to allow for future widening to.a public street. To fit within the site constraints. any widening would require a minimum street section (32 feet wide) and future dedications from the property to the North. Staff B.nd the aDpllcant support the current Droposal to reduce the improvements. Mosl of the site consists of slopes of 20 to 30 percent and has many oa'k trees. Constructing any access wider than the. current proposal would result In significantly more earthwork and oak tree removal. Because Council. has acted previously to establish specific standards for these improvements, staff has brou~ht t,he item b~ck for revision. Staff recommends that the Council establish the following standards for the construction of the. Paseo Street access: PHASE 1 (Required for the development of lots 11-18) 1. Minimum 20 feet wide paved private drive from Highway 227 to the west erid of Lot 18, 2. Mlninwm '20 feet wide all weather access (12 feet paved plus 8 feet gravel shoulder) from Lot 18 to'the Paseo Street c\:I1 de sac. 3. Offer of dedication provided from the norther1y boundary of lots 11-24 tq a line 12 feet southerly of the center of the proposed 20 feet .wlde drive. City right of way shall include Tally Ho lane and Railroad AI/ey, 4. .' Emergency-only vehicular access to and from the ;exlsting Paseo Street cul-de-sac. 5. Fire hydrants, service; and other water facilities shall be Installed along the frontage of Lots 11..18. . , --.-....--- - .----.- 131/1412004 09:24 8854735443 CITY OF AG ENG DEPT PAGE as City Council . November 25. 1997 Page 3 t- ., . 6. Puhlk: sewer main to be extended within the improved area of lots 11.18. , 7. Drainage facilities to be constructed to connect the area' drainage to Tally Ho Creek, tQ the satisfaction of the Director Of Public Works" . . 8. All necessary onsite and offslte easements, Including those . for drainage, water, sewer, access, end utilities be provided as determined by the Director of Public Works. PHASE 2 (Required for the development of Lots 19-24) 1. Complete the access driveway to a 20 feet wide paved surface. 2. Construct additional water line to provide a looped system from existing facilities in PaseD Street cur-de-sac and near lot 18. Include fire hydrants, service and other facilities. 3. Provide through access from Highway 227 t~ Paseo Street (etlmlnate the emergency only gate), 4. Sewer facilities and other utilities shall be extended to serve Lots'19-24, FUTURE IMPROVEMENTS 1. Obtain additIonal right of way on the northerly (creek side) of the driveway. 2. Widen the drive to a 32 feet wide skeet. AL TERNA TIVES The following alternatives are p~esented for Council consider~tion: 1. Approve. staff's recommendation. 2. Modify as appropriate and approve staff's recommendation. ., 3. Deny staff's recommendatIon. 4. ProvIde direction to staff. -----.. ~/~ ~-~ 81/14128134 89:24 8854735443 CITY Or AG ENG DEPT 486 PAGE If, ... ,....... .. . . . I ' CITY COUNCIL MEEt ,NG MINUTES JANUARY 13, 1998 10.A. CONSIDERATION OF MOBilE HOME RENT CONTROL ORDINANCE Community Development Director Liberto-Blanck discussed the events leading up to this meeting. She said lease agreements have been signed by 83 percent of the residents of Arroyo Trailer Park; 55 percent of the Vagabond Mobile Home Park, and 91 percent .of the Sunrise Terra.ce Mobilehome Park.' . . Mayor Dougan invited public comment on this Issue., . , Speaking. in favor of retaining the present Mobile Home Rent Stabilization Ordinance were Ed Otto, 311. Sunrise Drive, and Char1~n~ Han, representing the Mobile Home Owher.s Association, Speaking In favor of repealing the present ordinance were David Evans, Western Mobile Ho~e Park Owners Association, and Larry Garner, representing Edna Williams, owner of the Arroyo Trailer Park. Council Members agreed that since a large percentage of lease agreements had been signed by park ren.ters, the present ordinance should be repealed. It was moved by Tolley/Runels (5-0-0, with Tolley, Runels, Fuller.' Lady, and Dougall voting aye) to introduce for first r.eading an Ordinance of the City of Arroyo Grande Repealing Chapter 16 (Mo,bile Home Rent Stabilization) of Title 5 of the Arroyo Grande Municipal Cod~. 10.8. PASEO S1REE"( - DESIGN STANDARDS City Manager Hunt Introduced Mr. Spagnolo, new Dlrect~r of Public Works, and said he was from Temecula, Former Public Works Director WaHace began discussion of the agenda item and said staff recommended th.e Council approve design standards for Pas.eoStreet. as described in a November ~5. 1997 staff report, modified as follows: 1. The portion of the offer of dedication for roadway purposes for Lots 19-2~ be held in, abeyance until d~velopmerit is proposed for any lot(s) within this se'ction of the properties, 2. An ~asement for emergency access and maiotenanc.e purposes be required at this time acros~ Lots 19-24. . Mr, Wallace said at the C()uncH's November 25th meeting .this it~m y.tas continued .in order for the owner of t-ots 11-18 to discuss the .proposed design standards with the owner of Lots 19-24. He'said it was necessary. for the owners of both sets of lots to agree with the design standards in order to have continuity for the . entire length of Paseo Street. . i . 4 -".~,---_.~ ----"- 01/14/2004 09:2~ 8e54735~43 CITY OF AG ENG DEPT PAGE 17 . .. ....... 487 CITY COUNCIL MEETING MINUTES JANUARY 13, 1998. , Stanley. .Bell, property owner, urged the Council to approve the staff recommendation. It was moved by. FuUer/Lady and the motion passed unanimously to approve staff recommendation~, . . CITY MANAGER HUNT REFERRED BACK TO ITEM 10,A, TO CONFIRM THAT COUNCIL HAD VOTED TO INTRO.DUCE fOR FIRST. RE~DING AN ORDINANCE REPEALI~G MOBILE HOMJ: RENT STABILIZATION. HE SAID THE ITEM WOULD BE B~~K ON THE AGENDA ON JANU~RY 27TH. . .:lO.~, FISCAL.IMPACT ANALYSIS GijlDELlNEa Community Development Director Llberta-Blanck said the Fiscal Impact Analysis Subcommittee recommended the Council adopt the Fiscal Impact" Analysis Guidelines It had developed. Ms. Liberto-Blanck said Of! Nov~mber 121h the Council appointed the subcommittee, which consisted of Council Member Fuller, Planning Commissioner Sandy Lubi.n, Boyd W. Horne, Larry Anderson, Dwayne. Brummett, Ron Hunts; Jeanne L. Watkins, and Dr, Edward Gordon, She said the purpose of the subcommittee was to formulate recommendations regarding standard criteria tHat should be considered in preparing fiscal Impact analysis reports. She said the Guidelines assure that aU consultants .preparing fiscal analysis reports for the City .make the same assumptions, and use the same economip impact methodology. She said .the recommended Guidelines identify City policy, projects subject to preparing ~scal impact analysis reports, type of fiscal impact .report, issues to be addressed .in a fiscal Impact analysis report, assumptions, cost and revenue.factors, and the economic irr\pact methodology to be used. Council Member Runels expre~sed concern about the length of time it might take to prepare these reports and Ms. Liberto-Blanck said staff would make an effort to ~xpedite the process, Council Member FullEn said the subcommittee wanted the' Guidelines to help streamline the process and not burden development. . It was moved by Lady/Fuller and the motion passed unanimously to adopt the Fiscal Impact Analysis Guidelines. 10,D. ADOPTION OF A RESOLUTION SUPPORTING Tl-tE SOUTH COUNTY PERFORMING ARTS CENTE~ City Manager Hunt said $taff recommended the Council adopt a Resolution supporting the South County Performing Arts Center. He said Council at its meeting of December. 9, 1997 directed staff to prepare a resolution supporting the Performing Arts Center. 5 ---- ATTACHMENT 3 ..$; to', IIII )>> -."--1 .. ::i,.. . \1 I . ti II;m i!.i.U~.jlji......~H' .iU.~111 '~aSU:iiill II~'..U~ -I ;11111 . ~tl.1 ~21,,~. i i =- ~ 6 .. i- , ..~ ail~~~~!I! . ...,.1; .... ~.~.~7~, ~.. . ...,. . " .... ,.. .... J:. "'.," ": '.'"., ,-' .:: :. .iII. . '. ., . ....~. '- .-- ....-...,.. ~(f) -~ -I c\m "- ~ . ~ ' )>. .. 0'" . ;, ;Z;" > ~. "1. ""U ~ ~.. r .. r ~ )> !:> .. 4~ ;Z ~ n.. . PLACE too ...., .......... .~ . .. ...') ., . .. ~ /.. f~" = ..OJ ~..' . 1]1 ~O<,~ ~ ... /1+ ..... ~ , . I . I! -=1 . .... . _1'III'4ftO .1. . . ::po.. . ! - -1-. ... PROI'08I!D NI!W .L 1\'IUHIo1lU IICSI 4HK DAVID n. ... 'lIOII ..u . .. . 1-81'CRVM8101NCe " ..... _. .. . . ". . .. . . .. t . . ... I'0Il:.,. ....... ...... .. . .. .' ...... .... .... . ..' ...... .. ... i - I ! .. ....- ... ......"...-.. .....'., "c.".. ....... ".'. ' . ! O. . I --:=-.~ I.L:~;m:; '. ,...... '. .... , !I. . . .. . " .' . . I .. ..,... _O_CA ..... ...,... . ~ . -.- .: . ".", .." ".' ."< -,.~ '. " . . . A TT ACHMENT 4 III. PUBLIC HEARINGS: A, VARIANCE CASE NO, 04-002; APPLICANT - SAMUEL GILSTRAP; LOCATION- PASEO STREET, LOT 24, Staff report'prepared and presented by Assistant Planner, Ryan Foster. Mr. Foster presented an overview of the staff report. In conclusion Mr. Foster stated the Community Development Department recommends that with respect to the portion of Paseo Street that fronts Lots 11-18, the City reject the offer of dedication in exchange for a bicyle access easement that would connect to Hwy 227 and the City would maintain emergency access as it currently exists; there is no easement in place that would give Lots 15-24 the ability to access Hwy 227 were the emergency access gate removed; staff also recommends that the applicant work with the adjacent property owners to provide water service for Lots 19-24; before final approval ingress and egress arrangements for lots that cannot access Hwy 227 will need to be addressed. Staff answered Commission Questions and Comments: Brown: Had problem with making Variance finding #3 (frontyard setback). Keen: Could not make Variance finding #6 not consistent with the General Plan and Development Code. Guthrie: Asked for clarification on widening of the road and the impacts on the lots. Chair Guthrie opened the hearing to the public. In answer to questions from Samuel Gilstrap, the applicant, Mr. Strong gave an update on installation of the utililites; stated that the neighboring Jensons would have to grant utility easements before improvements could take place and this should be resolved before going to City Council.. Chair Guthrie closed the hearing for public comment. Commission Comments: Keen: . Had a problem with the no parking in front of the garage; this would not be acceptable; he could agree to a five foot setback. . Could not make the variance for finding No.6. Nan: . Does not like really high retaining walls; there is on street parking so could accept the no parking in front of the garage and could make the findings for the variance. Brown . Although it would be expensive to keep the garage where it was in the previous design he could not make variance finding No. 3 in regard to the setbacks and agree with Keen that they have created another problem with finding No.6. . If the front yard setback remains then he would have to deny the variance. Guthrie: . Not a safer solution to have the car coming straight out from garage onto a blind corner and downhill - could not make finding for variance on public safety. --'-_.~--~--_.- . Agreed with Keen on suggestion to change the design. . Had concerns with the acceptance of pedestrain bicycle path. . Widening the 20 feet on the private drive for the remainder is essential . There should be participation in development of water line as well as the sewer linefor the entire area Keen: . Suggested that the garage could be moved back to the back wall so that it would concealed by the house and this would address concerns with the retaining walls. The applicant replied to Commission Comments. Commissioner Brown made a motion, seconded by Commissioner Keen to continue the Variance to a date cerain of April 6, 2004; the motion was approved on a 4/0 voice vote, Commissioner Arnold being absent. ~~-~.-....~--- -- - ATTACHMENT 5 III, PUBLIC HEARINGS: A, VARIANCE CASE NO, 04-002; APPLICANT - SAMUEL GILSTRAP; LOCATION - PASEO STREET, LOT 24, Staff report prepared and presented by Assistant Planner, Ryan Foster. Mr. Foster presented an overview of the staff report. At the March 16 meeting, there was consensus among commissioners for approval of the Paseo Street Design Standards variance, but consensus was not reached in regard to the side yard setbacks, particularly to the garage under the structure. Mr. Gilstrap has since submitted a new compromise plan, which increases the side yard setback to the garage doors to 10 feet (half of the standard setback, which is 20 feet). Chair Guthrie opened the.public hearing. Sam Gilstrap, applicant, asked for comments from the Commission. He hopes new plan addresses commission's concerns. It's an improvement to the home in that it will be more attractive, provide better parking, and more storage. Mr. Gilstrap has met with Mayor Ferrara, Councilman Costello, Chair Guthrie, and several neighbors to discuss the plan. (Copy of neighborhood petition in support presented to staff for project file). . In response to questions from Commissioner Brown, Mr. Gilstrap noted he tried to speak with all councilmembers, but the Mayor and Joe Costello were the only ones he was able to meet with. It provides onsite parking without more excavation or retaining walls. In meeting with Chair Guthrie, it was decided to maintain the retaining wall at 4' for better visibility in exiting the garage. . In response to questions from Commissioner Fowler, Mr. Gilstrap noted he had met with the neighbors (the Jensens) and they seem interested in participating. He's comfortable with them - while it's not a done deal, they're very cooperative. He is preparing an outline of work for which his general construction company will bear all costs, including utilities, as a measure of good faith. Chair Guthrie asked if the City would have to abandon the right of way in the sidewalk area to make this work. Mr. Strong answered no, the City retains the right of way, and in this instance, it's not really an issue, since the sidewalk ends right at the driveway. . Mr. Gilstrap noted the home was designed so visitors wouldn't have to cross the driveway, because the path of travel leads straight to the front door. . Mr. Strong noted (per Victor Devens) no encroachment permit is being pursued, and City could either enforce no parking in what would be the sidewalk and/or require an encroachment permit of the applicant for permission to park in that area. Chair Guthrie closed the hearing for public comment. Commission discussion: Keen: ------.-- .----- ~--'- --------.._- . . Felt parking should be in front of garage and not over sidewalk/apron; house could be cantilevered over garage and is not an impossibility . 5' setback for home would be acceptable, onlv if parking issue was resolved. Arnold: . Felt cost (of retaining walls and placement of garage cantilevered under the house) should not be reason for granting a variance . Also did not have problem with 5' setback, only if parking issue was resolved. Fowler: . Saw applicant has made an effort toward compromise and would accept as proposed. Brown: . Could not make the variance for findings number 3 and 6. Guthrie . Was okay with finding number 6; this plan was much better than previous submittal; . Notep other homes on street had 5' garage setbacks; he would accept plan. Victor Devens requested clarification on some items. In response, Chair Guthrie noted they would require double loop water line and hook up off Paseo Street. They would not want an encroachment permit pursued for parking, in order to keep options open and to deal with if it becomes an issue. For the record, condition of approval #8 is not a Public Works condition of approval (it was Rob Strong's.) Commissioner Brown made a motion, seconded by Commissioner Arnold to deny Variance Case No. 04-002, based on not being able to make variance findings 3 or 6, and adopt: . RESOLUTION 04-1922 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE DENYING VARIANCE 04-002; PASEO STREET, LOT 24; APPLIED FOR BY SAMUEL GILSTRAP The motion was approved on the following roll call vote: AYES: Commissioners Brown, Arnold and Keen NOES: Commissioner Fowler and Chair Guthrie ABSENT: None the foregoing Resolution was adopted this 6th day of April, 2004. _ ___.__ ._____--1 ""1- - ..." A TT ACHMENT 6 - ..:,.-J.. i ~(J) 5'-0. ~ Co "-;;0 r)> ..-;G) -<rrJ 5'-0. G) )> N .;0 ~ )> q G) rrJ 23'-8' ) 6'-4. .~ 'i'~ri!/;.'~, t ~" -~ . '. .,'" . . ~ t L='_ . -"..::.. !.---,-". r:: -\ (:..:._\.!~:~L) .-~ "",. .: .' ~i~~'~"'\.;.~ '._! :W' . ,. ','-.-"- .-~"_.. ,.- . '--~.-..'" ........., -- ., "'t~..~._-. ,- ....~. ~ -'-' r' '1." . :. - --- "__U___'___'_~_ ----.- -. ----_._-~._--._--- __._.'__.~_.__._, ___~_n __ ________~...._.__ __ __.." . .__ ...._ _.- -~--_._._.._.._----~_._-----_.-..........__.- --"--"-- -- - ~---'- .--.--,.,-. -- ---_.-- RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DENYING THE APPEAL OF THE PLANNING COMMISSION' S DENIAL OF VARIANCE 04- 002; PASEO STREET, LOT 24; APPLIED FOR BY SAMUEL GILSTRAP WHEREAS, the applicant has filed an appeal of the Planning Commission' s denial of Variance 04-002 to deviate from the required front yard setback of twenty (20) feet for the RS zoning district to five (5) feet; and WHEREAS, the City Council of the City of Arroyo Grande has considered Variance 04-002 at a public hearing on May 11, 2004 in accordance with the Development Code of the City of Arroyo Grande; and WHEREAS, the City Council found that this project is not consistent with the City' s General Plan, Development Code and the environmental documents associated therewith; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following findings cannot be made in an affirmative manner: 1. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary hardship not otherwise shared by others within the surrounding area. 2. That there are exceptional or extraordinary circumstances or conditions applicable to the property involved or to the intended use of the property that do not apply generally to other properties classified in the same zone. 3. That strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by th~ owners of other properties classified in the same zone. 4. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone. 5. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. 6. That the granting of a variance is consistent with the objectives and policies of the General Plan and the intent of the Development Code. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo RESOLUTION NO, MAY 11, 2004 PAGE 2 of3 Grande hereby denies the appeal of the Planning Commission's denial of Variance 04-002. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 11th day of May, 2004. I RESOLUTION NO, MAY 11, 2004 PAGE 3 of3 TONY M, FERRARA, MAYOR ATTEST: K8.l.Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J, CARMa., CITY ATTORNEY ------~--- _.~ ------_.._-"-------~--'---,._.. --------- ----.-._----~---~----_.- RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE UPHOLDING THE APPEAL OF THE PLANNING COMMISSION' S DENIAL OF VARIANCE 04- 002 AND APPROVING VARIANCE 04-002; PASEO STREET, LOT 24; APPLIED FOR BY SAMUEL GILSTRAP WHEREAS, the applicant has filed an appeal of the Planning Commission' s denial of Variance 04-002 to deviate from the required front yard setback of twenty (20) feet for the RS zoning district to five (5) feet; and WHEREAS, the City Council of the City of Arroyo Grande has considered Variance 04-002 at a public hearing on May 11, 2004 in accordance with the Development Code of the City of Arroyo Grande; and WHEREAS, the City Council found that this project is consistent with the City' s General Plan, Development Code and the environmental documents associated therewith, and has determined that the project is categorically exempt under the provisions of the California Environmental Quality Act (CEQA); and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following findings are made in an affirmative manner: 1, The strict or literal interpretation and enforcement of the specified regulation c would result in practical difficulty or unnecessary hardship not otherwise shared by others within the surrounding area. If required to provide a full twenty (20) foot front yard setback, the property owner would be required to perform extensive grading on a substandard lot. 2. That there are exceptional or extraordinary circumstances or conditions applicable to the property involved or to the intended use of the property that do not apply generally to other properties classified in the same zone. The lot in question differs from most lots in the Residential Suburban (RS) zoning district in that it is steeply sloped, unusually small and narrow. 3, That strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties classified in the same zone. Other property owners in the Residential Suburban (RS) zoning district have built single-family residences that do not provide twenty (20) feet of parking in front of their garages. RESOLUTION NO, MAY 11, 2004 PAGE 2 of 5 4, That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone. Granting of the variance will allow the property owner to develop the lot in question in a similar manner to other lots in the Residential Suburban (RSJ neighborhood. 5. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity, Deviation from the front yard setback would not affect the public health, safety or welfare, nor would it be materially injurious to other properties or improvements in the vicinity of the lot in question. Parking in the driveway apron will not block either the sidewalk, which ends at the apron, nor the on-street travellane. 6. That the granting of a variance is consistent with the objectives and policies of the General Plan and the intent of the Development Code. The granting of the variance would allow the property owner to develop a single-family residence while minimizing the amount of grading required for development. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby upholds the appeal of the Planning Commission's denial of Variance 04-002 and approves Variance 04-002, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. . On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 11 th day of May, 2004. RESOLUTION NO. MAY 11, 2004 PAGE 3 of5 TONY M, FERRARA, MAYOR ATTEST: KBl. Y WETMORE, DIRECTOR OF ADM INISTRA TIVE SERVICESI DEPUTY CITY CLERK APPROVB> AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVB> AS TO FORM: TIMOTHY J. CARMa, CITY ATTORNEY ----_._..~ ""....._~-- RESOLUTION NO. MAY 11, 2004 PAGE 4 of 5 EXHIBIT II A" CONDITIONS OF APPROVAL VARIANCE 04-002 PASEO STREET. LOT 24 This approval authorizes the construction of a single-family residence on Paseo Street Lot 24 with a five (5) foot front yard setback. COMMIINITY. DEVElOPMENT DEPARTMENT 1 . The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Variance 04-002. 3. This variance approval shall automatically expire on May 11, 2006 unless building permits are issued or an extension is granted pursuant to Section 16.12.140 of the Development Code, 4. Development shall conform to the Residential Suburban (RS) zoning requirements except as otherwise approved, 5. Provide a 20-foot wide pedestrian and bicycle path access easement coinciding with the 20-foot wide private driveway portion of Paseo Street. BI JllDING DFP~RTMENT 6. The residence on Paseo Street, Lot 24 shall be sprinklered (this will also be a requirement for any future residences on Lots 1 9 - 23). pl.SUC WOPKS DEPARTMENT 7, Install curb, gutter and sidewalk across Paseo Street public frontage. 8. Install a water line, laterals and fire hydrant in accordance with all applicable City standards. 9. Provide an easement to the City for the maintenance of the water line after construction. 10. Extend a sewer main and all necessary manholes from the existing manhole adjacent to Lot 1 8. 11 . Provide an easement to the City for the maintenance of the sewer line after construction. 1 2. Install all new utilities to the site underground. 13. Prior to construction, the applicant shall submit plans to the Public Works -.-----.--.--..- RESOLUTION NO, MAY 11, 2004 PAGE 5 of 5 Department for review and approval. 14. Final plans for approval shall be on Mylar. 15. The applicant shall supply the Public Works Department with three (3) copies of the approved plans and electronically in AutoCAD format on CD. 16. Prior to acceptance of the improvements by the City, the applicant shall submit record (as-built) drawings to the Public Works Department on Mylar and electronically in AutoCAD format on CD, 17. The applicant shall submit a cost estimate of the improvements prepared by a licensed engineer for review and approval. 18, The applicant shall pay the following fees, based on an. approved estimate of the construction costs: a. Plan Check Fee b. Inspection Fee 19. Provide the following bonds prior to plan approval (% of approved estimate plus contingency, administrative and inflation): a. Faithful Performance (100%) b, Labor and Materials (50%) c, Warranty (10%) i. The warranty bond shall be submitted prior to the City accepting the improvements and shall be valid for a period of one (1) year after acceptance of the improvements. ~---- ----------- RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE PASEO STREET DESIGN STANDARDS; PASEO STREET WHEREAS, the City Council of the City of Arroyo Grande approved the Paseo Street Design Standards on January 13, 1998; and WHEREAS, the City Council of the City of Arroyo Grande has considered amending the Paseo Street Design Standards at a public hearing on May 11, 2004 in accordance with the Municipal Code of the City of Arroyo Grande; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby amends the Paseo Street Design Standards as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 11th day of May, 2004. --_.--.._- RESOLUTION NO, MA Y11,2004 PAGE 2 014 TONY M, FERRARA, MAYOR ATTEST: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J, CARMEL, CITY ATTORNEY - -.-._---- RESOLUTION NO. MAY 11, 2004 PAGE 3 of4 EXHIBIT" A" PASEO STREET DESIGN STANDARDS PHASE I (REOI'IRED FOR THE DEVELOPMENT OF LOTS 11 - 18) 1. Minimum 20 feet wide paved private drive from Highway 227 to the west end of Lot 18. 2. Minimum of 20 feet wide all weather access (1 2 paved plus 8 feet gravel shoulder) from Lot 18 to the Paseo Street cui de sac. 3. Offer of dedication provided from the northerly boundary of Lots 11 - 24 to a line 12 southerly of the center of the proposed 20 feet wide drive. 4. Emergency-only vehicular access to and from the existing Paseo Street cui de sac. 5. Fire hydrants, service, and water facilities shall be installed along the frontage of Lots 11 - 18, 6. Public sewer main to be extended within the improved area of Lots 11 - 18. 7. Drainage facilities to be constructed to connect the area drainage to Tally Ho Creek, to the satisfaction of the Director of Public Works. 8, All necessary onsite and offsite easements, including those for drainage, water, sewer, access and utilities be provided as determined by the Director of Public Works, PHASE II (REOI'IRED FOR THE DEVELOPMENT OF LOTS 19 24) 9. Complete the access driveway to a 20 feet wide paved surface. 10. Construct additional water line to provide a looped system from existing facilities in Paseo Street cuI de sac and near Lot 1 8. Include fire hydrants, service and other facilities. 11. Provide through access from Highway 227 to Paseo Street (eliminate the emergency only gate), 12. Sewer facilities and other utilities shall be extended to serve Lots 1 9 - 24. FIITIIRE IMPROVEMENTS 13. Obtain additional right of way on the northerly side (creek side) of the driveway. ~--- ---- ~----.... .._------_.._..-_.--..~-~._---~_.--,--_.....~..' RESOLUTION NO, MAY 11, 2004 PAGE 4 014 14. 'vViden the drive to a 32 feet wide street. -- ~- -----_._.~._- -~----_.._- 11.a. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER f,I SUBJECT: CONSIDERATION OF PARTICIPATION IN THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) WORKERS' COMPENSATION PROGRAM DATE: MAY 11, 2004 RECOMMENDATION: It is recommended the City Council adopt the attached resolution declaring the City is self-insuring and participating in the California Joint Powers Insurance Authority (CJPIA) Workers' Compensation Program. FUNDING: The initial deposit amount that will be charged to the City for FY 2004-05 will be $405,976 and the Excess Pool Deposit is $2,475. In addition, the City will continue to be charged an administrative fee for the Central Coast Cities Self Insurance Fund (CCCSIF) for FY 2004-05 for activities involved in the transition in the amount of $9,660. Therefore, the total estimate cost for FY 2004-05 is $418,111. There is a total of $529,700 in the FY 2004-05 Annual Budget for Workers' Compensation expenses, which results in a projected savings to the budget of $111,589. The year-end cost will be adjusted based upon claims history. An analysis of the costs to the City under the CJPIA program was prepared for the past five years. It indicated that the average annual cost would have been $109,989 lower if the City had been participating in the CJPIA during that time. DISCUSSION: On June 10, 2003, the City Council approved a resolution joining the CJPIA liability coverage program. Overall, the City's experience with the program has been beneficial. There was some disagreement by staff with issues that have arisen regarding one of the claims. However, the primary concerns regarding the process for handling this claim appear to have been addressed, which has resulted in a preferable financial position to the City than would have been experienced under the former program. Therefore, staff believes the program is -.----- ------- - CITY COUNCIL PARTICIPATION IN CALIFORNIA JOINT POWERS AUTHORITY (CJPIA) WORKERS' COMPENSATION PROGRAM MAY 11, 2004 PAGE 2 resulting in significant cost savings to the City. The primary disadvantage of participation in the CJPIA in comparison to the former CCCSIF arrangement is some loss of control over handling of claims. However, this issue is much less of a concern in the worker's compensation program since most claim decisions are dictated by the worker's compensation system. The City currently participates in the CCCSIF for its workers' compensation insurance program. However, the insurance costs have been experiencing significant cost increases. After researching ways to mitigate these cost impacts, the CCCSIF determined the option that would provide the greatest benefit to member cities is participation in the CJPIA. The CJPIA was formed in 1977 and now includes 107 agencies. The CJPIA liability program differs from the CCCSIF in that the largest portion of coverage is addressed through a risk-sharing layer. This risk-sharing program helps to stabilize and control long-term liability costs. Costs will be less subject to fluctuations in the insurance market. Costs that would otherwise be charged for profit to the insurance provider are instead re- invested in the program. In addition, members of the program are subject to a smaller self-insured risk amount. The CJPIA's worker's compensation program, like its liability program, is primarily a risk-sharing pool. The program employs a relatively small self-insured retention. The majority of risk is shared among participating members. Lastly, risk is transferred to excess insurance or reinsurance for the category of claims with the highest costs. The members make a primary deposit at the beginning of the coverage period, and retrospective adjustments are made annually to reflect actual losses and claims development. Participation in the workers' compensation program is only available to those agencies that participate in the Authority's liability program. The cost allocation formula is under review, but is currently as follows: Members with Public Safety will have a $50,000 retention level. Costs up to the selected retention level are charged directly to the member's primary deposit. Costs above the selected retention level from $50,000 to $100,000 are pooled based on the member's share of costs under the retention level. Costs from $100,000 to $2,000,000 are pooled based on payroll. Costs from $2,000,000 to $50,000,000 are transferred to an excess insurance program, and costs in excess of $50,000,000 are pooled among the members based on payroll. A resolution is attached declaring the City is self-insuring and participating in the CJPIA Workers' Compensation Program. Membership in the CJPIA Worker's Compensation Program will become effective July 1, 2004. The City will continue to be a member of the CCCSIF for one more year for necessary transitional tasks. Therefore, the transition period will involve some duplication in administrative costs, but is still expected to provide a significant overall savings. S:\CITY MANAGER\STEVE\Council Reports\CJPIA Workers' Compensation 5.11.04.doc CITY COUNCIL PARTICIPATION IN CALIFORNIA JOINT POWERS AUTHORITY (CJPIA) WORKERS' COMPENSATION PROGRAM MAY 11, 2004 PAGE 3 AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Adopt the attached resolution declaring the City is self-insuring and participating in the California Joint Powers Insurance Authority (CJPIA) Workers' Compensation Program. - Do not adopt the resolution and direct staff to pursue other worker's compensation coverage options; - Provide staff with other direction. S:\CITY MANAGER\STEVE\Council Reports\CJPIA Workers' Compensation 5.11.04.doc ----- ._n'_____.__.__._~M____ ~...._--- .----,-_._..~_._._-_..._--- .,.... ,-~.,,:. RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE TO AUTHORIZE AND APPROVE SELF-INSURANCE OF WORKERS' COMPENSATION FOR ITS EMPLOYEES THROUGH THE SELF- INSURANCE AND LOSS POOLING PROGRAM OF CALIFORNIA JOINT POWERS INSURANCE AUTHORITY WHEREAS, pursuant to the provisions of Section 6500 et seq. and also Section 990.4 ahd 990.8 of the California Government Code, the California Joint Powers Insurance Authority was created in 1977; and WHEREAS, the City of Arroyo Grande has become a member of California Joint Powers Insurance Authority General Liability Program; and WHEREAS, California Joint Powers Insurance Authority has established and administered a successful Workers' Compensation Self-insurance and Loss Pooling Program for its members since January 1, 1980; and WHEREAS, there are significant financial and administrative advantages for the City of Arroyo Grande to provide workers' compensation coverage for its employees through the Self-insurance and Loss Pooling Program of California Joint Powers Insurance Authority. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande, California, as follows: 1. Workers' compensation coverage for employees of the City of Arroyo Grande through the Workers' Compensation Self-insurance and Loss Pooling Program of California Joint Powers Insurance Authority is hereby authorized and directed, effective July 1, 2004. 2. That an Initial Annual Workers' Compensation Deposit of $405,976, or such pro- rata part thereof as the Authority might determine for coverage of less than a full fiscal period, is approved and the appropriate officers of the City are authorized to pay the same to the California Joint Powers Insurance Authority. 3. That a Loss Re~ention level of $50,000 per occurrence is approved for all employees. 4. That the Mayor shall sign and the Director of Administrative Services/Deputy City Clerk shall certify to the passage and adoption of this Resolution, and thereupon the same shall take effect and be in force. --.__._~ RESOLUTION NO, PAGE 2 5. That the Director of Administrative Services/Deputy City Clerk is directed to forward a certified copy of this Resolution to California Joint Powers Insurance Authority, 8081 Moody Street, La Palma, California 90623. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this _ day of ,2004. ~_.._~.._~--~....._---~-- RESOLUTION NO, PAGE 3 TONY M, FERRARA, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J, CARMEL, CITY ATTORNEY - -,- ----~.._--- --------- ._----~- ii.b. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER~ SUBJECT: CONSIDERATION OF SOUTH COUNTY AREA TRANSIT (SCAT) BUS ROUTE PROPOSAL DATE: MAY 11, 2004 RECOMMENDATION: It is recommended the City Council formally support by minute motion the South County Area Transit (SCAT) proposal to add a fourth bus route with service seven days a week. FUNDING: Along with Grover Beach, Pismo Beach and Oceano, the City funds the SCAT system from Local Transportation Fund (L TF) monies. These funds are generated by 1/4 cent of the 7.25 cent statewide sales tax. A portion of the funding is provided directly to the San Luis Obispo Council of Governments (SLOCOG) for planning/administration. The remaining L TF is apportioned according to population for public transit, street/road improvements, and bikeway/pedestrian facilities. Funds are restricted for uses to meet transit needs. Remaining funds can be used for street improvements. The City's total allocation for FY 2003-04 was $514,000. A total of $91,900 went to fund the San Luis Obispo Regional Transit Authority (SLORTA) and $141,750 went to fund SCAT, leaving $280,350 remaining for streets, bike paths and the senior taxi program. Of that amount, $250,550 was transferred to the Street Fund for street improvements and maintenance. The estimated cost to the City of Arroyo Grande for the additional route for service 7 days a week for FY 2004-05 is $32,714. The SCAT Executive Committee, composed of the city managers, initially opposed the proposal due to a potential reduction in funding budgeted for street improvements. However, due to a number of factors, it has now been determined that the new route can be added with no impact on the City's FY 2004-05 Streets budget. First, L TF funds will be greater than originally projected. Secondly, other SCAT operational costs will decrease, while staff had projected an increase in the FY 2004-05 budget. Lastly, SCAT has excess reserves and is able to allocate a portion of existing revenues to fund the remaining difference between the costs and budgeted ---_...._,--," CITY COUNCIL CONSIDERATION OF SOUTH COUNTY AREA TRANSIT (SCAT) BUS ROUTE PROPOSAL MAY 11, 2004 PAGE 2 revenues. A portion of the increase is also proposed to be funded from an increase in SCAT fares from 75 cents to $1.00. Therefore, it is projected that with addition of the new route, the cost for SCAT service will be within the revenue and expenditure amounts included in the FY 2004-05 budget. It is important to note that if the new route were not added, it would result in an increase in available funding for street improvements. However, the primary purpose of the funding is for transit. Therefore, staff recommends the increase in service as long as it does not negatively impact the City's existing street maintenance and improvement program. DISCUSSION: At the April 27, 2004 meeting, Mayor Pro Tem Lubin requested consideration of the proposed new SCAT route be placed on the City Council agenda. Mayor Pro Tem Lubin is the City Council's designee on the SCAT Board of Directors, currently serving as the Chair, and he has requested City Council direction prior to voting on this issue. ! At the April 21, 2004 meeting, the SCAT Board of Directors considered a recommendation from SCAT staff to add a fourth route to existing service. A ! copy of the SCAT staff report is attached. The recommendations were I developed in response to findings identified in the SCAT Short Range Transit ! Plan, which was recently prepared and adopted. The findings indicate that the I Five Cities area is underserved by the bus system in comparison to transit I service provided in comparable areas. Thus far, the City of Pismo Beach City Council has considered the item and voted to support the addition of the new I route. i ! The new route would include stops along Farroll Avenue and Oak Park I I , Boulevard that are not currently served, which has been requested by a number i ! of senior citizens. It would also increase bi-directional service, which would I dramatically reduce travel times. For example, riders testified at the meeting that I I it can take them 1 % hours to get to the Five Cities Center or Kmart Center, but can get home in % hour. Bi-directional service will address this issue. , ! As described in the attached staff report, SCAT identified other route options to address service needs identified, as well as options of reduced days of service for the new route to reduce costs. However, staff concurs with SCAT staff that the recommended option provides the optimal approach to meeting existing transit needs. S:\CITY MANAGER\STEVE\Council Reports\SCAT Additional Route ProposaI5.11.04.doc -- -- ------. ------~.- I I CITY COUNCIL CONSIDERATION OF SOUTH COUNTY AREA TRANSIT (SCAT) BUS ROUTE PROPOSAL MAY 11, 2004 PAGE 3 AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Support the SCAT proposal for the additional route with service 7 days a week; - Support the SCAT proposal for the additional route, but only 5 or 6 day a week service; - Support the SCAT alternate proposal for route changes with no additional route, which is identified in the SCAT staff report as Option #2; - Provide other direction to staff and Mayor Pro Tem Lubin. I Attachments: 1. April 21,2004 South County Area Transit Staff Report I I I I , I I I S:\CITY MANAGER\STEVE\Council Reports\SCAT AdditionalRoute Proposa15.11.04.doc -- .~~-~- ATTACHMENT 1 SOUTH COUNTY AREA TRANSIT April 21, 2004 STAFF REPORT AGENDA ITEM: B-1 TOPIC: Proposed Route Changes ACTION: Review Options and -Approve Option #2 or #3 P.RESENTED BY: David L. Lilly - SCAT Administrator STAFF RECOMMENDATION: Approve implementation of Option #3 and direct staff to schedule a Public Meeting at the June 16 Board meeting to allow public input regarding a proposed fare increase, EXECUTIVE COMMITTEE RECOMMENDATION: Approve Option #2; however, the Executive Committee acknowledges that Option #3 is optimal service and would like SCAT to work towards implementation in the next few years. BACKGROUND I DISCUSSION: At the December SCAT Board meeting, the possibility of reconfiguring the SCAT routes was discussed. Staff stated that it believes the time has come to explore some changes to improve service and coverage area for riders. Two potential changes were outlined; the first would modify either Route 2 or 3 to serve a senior residential area along The Pike, which was requested by residents at the December RT A Board meeting. This route modification could also provide service to areas on Farroll Street and Oak Park Boulevard that are not currently served. The second suggested change would modify either Route 2 or 3 so that Grand Avenue is served in both directions, rather than only east to west. Additionally, Mr. Lilly observed that the existing routes and service miles are stretched as far as possible, and it may not be possible to wait until the year 2012, when Section 5307 funds are available to add additional service. Subsequently, at SCAT's February Board meeting during the SRTP presentation, the Directors asked whether the Five Cities area was underserved, The answer is yes, especially if SCAT is compared to other systems, for example, SLO Transit. SLO Transit serves approximately 47,964 residents and students with 19 buses and 8 routes. I SCAT serves approximately 45,794 residents with a fleet of 5 buses and 3 routes. I Additionally, with ridership at record levels, routes that were once able to operate I comfortably and in a timely fashion are now being pushed to maintain on-time I performance. Routes that cannot be comfortably completed at a reasonable mile-per- hour rate, lead to driver fatigue, lowered safety levels and reduced customer satisfaction. ~-l-I SCAT staff proposes the following options for the Board to consider (please see the attached cost matrix for comparative figures; includes an L TF matrix for funding ...., considerations): Option #1 Minor changes (see map 1) Operation impact/benefits: Routes would not change, but all bus stops on all routes would be re-timed to maximize efficiency and on-time performance per SRTP recommendations. The route number sequence would change to 21, 22 and 23 etc. from 1, 2 and 3 to eliminate duplication with SLO Transit, which also has Routes 1, 2 and 3. Fiscal impact: None Action needed: None Option #2 Extend and Reverse Route 2/Re-alian Route 1 (see map 2) This option would extend Route 2 slightly, in response to a request for service from a senior residential area along The Pike. This extension will also provide service to areas along Farroll Street and Oak Park Boulevard that are not currently served. Route 2 would be reversed, to provide partial west-to-east coverage on Grand Avenue, from Grover Beach to Arroyo Grande. Route 1 would be shifted off of EI Camino Real and onto James Way. Operation impact/benefits: Would allow bi-directional coverage along part of Grand where none currently exists. Some residents along Route 2 may be picked up or dropped off later or earlier than they are now, depending on where they are on the route. Route 1 would shift from the unproductive stretch on EI Camino Real between 4th Street and Oak Park Boulevard to James Way, All bus stops on all routes would be re-timed to maximize efficiency and on-time performance. Route changes would entail holding an informational open house and conducting on- board surveys to maximize public participation in the planning process. The route number sequence would change to 21, 22 and 23 etc. from 1, 2 and 3 to eliminate duplication with SLO Transit, which also has Routes 1, 2 and 3. Fiscal impact: One-time expense for signage changes and additions. Action needed: Board approval. '"S-J-:l, Option #3 Add one new route (see map 3) This option would include portions of Option #2 - the Route 2 extension and the Route 1 shift from EI Camino Real to James Way. The new route would be a combination of areas currently covered by Routes 1" and 3, includes two-way coverage along Grand avenue and would shorten trips to some major trip generators. The ride-length issue and the absence of west-to-east coverage along Grand were areas of concern in the surveys conducted for the SRTP. Operation impact/benefits: Allows bi-directional coverage the entire length of Grand Avenue in Grover Beach and Arroyo Grande and along Dolliver and Price Streets in Pismo Beach. Offers twice the trip frequency to high trip generators such as downtown Pismo Beach, the Outlet Mall, Kmart, Wal-Mart and to businesses along Grand Avenue. Shortens the time It takes to access many high trip generators. Shortens the length of Route 3, which addresses one of the recommendations of the Short Range Transit Plan. Could entail a general public fare increase from $.75 to $1.00, which may have a short-term negative impact on ridership. All bus stops on all routes would be re-timed to maximize efficiency and on-time performance. The route number sequence would change to 21, 22 and 23 etc. from 1, 2 and 3 to eliminate duplication with SLO Transit, which also has Routes 1, 2 and 3. Route changes would entail holding an informational open house and conducting on-board surveys to maximize public participation in the planning process. Fiscal impact: Would include the incremental costs of providing an additional bus in revenue service and the one-time expense for signage changes and additions. Can be accomplished using the existing fleet. Action needed: Approve implementation of Option #3 and direct staff to schedule a Public Meeting at the June 16 board meeting to allow public input regarding a proposed fare increase. Staff recommends Option 3. ~.- ~-'?- -.- -------- Option 3 would: 1. Provide bi-directional coverage along the full length of Grand Avenue 2. Shorten passenger trips to and from major trip generators. 3. Address some recommendations in the SRTP (recommendations 2,3 and 4). 4. Address on-time performance, passenger comfort and safety concerns that have resulted from the dramatic ridership growth. '6-1-1 >-- 0) ('I) 'O:t c~ ('I) ~ ...... ::J 0 It) C'!. ..-'-,~'. . 0<0 ~ N 0 O~ 'C"'" 'C"'" 'C"'" C ~ ~ ~ 0 It) ('I) N :g O.c - <0 It) 0 C =0 EO~ C'!. ...... C'!. 0 (/)co& ~ (/) -O)'C"'" ...... 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MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER Iks SUBJECT: CONSIDERATION TO AUTHORIZE THE DISTRIBUTION OF PROPOSALS FOR PROJECT APPROVAL AND ENVIRONMENTAL DETERMINATION (PA&ED) FOR THE BRISCO ROAD-HALCYON ROADIROUTE 101 INTERCHANGE DATE: MAY 11, 2004 RECOMMENDATION: It is recommended the Council authorize the distribution of a Request for Proposal for Project Approval and Environmental Determination (PA&ED) for the Brisco Road- Halcyon Road/Route 101 interchange. FUNDING: It is estimated $500,000 will be needed to complete PA&ED for this project. The City was successful in securing $165,000 of State Transportation Improvement Program (STIP) grant funds that are eligible in FY 2004-05 for this project through the San Luis Obispo Council of Governments (SLOCOG). In addition, the amended FY 2003-04 Capital Improvement Program budget includes $150,000 of Transportation Facility Fund monies for this project. An additional appropriation may be needed from the Transportation Facility Fund depending on negotiated contract cost. The FY 2003/04 projected year-end fund balance for the Transportation Facility Fund is $1,724.744. DISCUSSION: In order for a local agency to apply for State and Federal funding for improvements on a State highway facility, it must proceed through the State's project development process. The process spans a period of time that begins with feasibility studies and ends with the completion of construction. The first step in the process is the preparation and approval of a Project Study Report (PSR). This engineering report documents the scope, schedule, and estimated cost of a project so the project can be included in a future STIP funding cycle. The City secured Caltrans approval on a PSR Equivalent or PSR-PDS in October 2001. The PSR-PDS presented four feasible alternatives (three build and one no-build) for improving the interchange and allowed the City to secure funding for the PA&ED phase. During the PA&ED phase, the project scope and costs will be refined, allowing for the selection of a preferred alternative. The City will then be eligible to apply for State and Federal funding for the design and construction of the project. CITY COUNCIL CONSIDERATION TO AUTHORIZE THE SOLICITATION OF PROPOSALS FOR THE PROJECT REPORT AND ENVIRONMENTAL DETERMINATION (PA&ED) FOR THE BRISCO ROAD-HALCYON ROAD/ROUTE 101 INTERCHANGE MAY 11, 2004 PAGE 2 The tasks to complete PA&ED are outlined in the Caltrans Project Development Workflow Task Manual as follows: Complete Detailed Environmental & Engineering Studies for Project Alternatives After reviewing the project alternatives, impact measures are identified. Upon completion of the appropriate environmental studies and identification of potential significant adverse impacts, the need for additional alternatives should be determined. When the environmental studies for the viable alternatives are complete, the Draft Project Report is finalized and approved, and the Draft Environmental Document is circulated to the public. A preferred alternative is not recommended at the Draft Environmental Document stage. However, if presented, the discussion of the preferred alternative should document factors considered in its selection. The least environmentally damaging, practicable alternative (LEDPA) must be identified when a draft EIR is prepared. If the "no-pr9ject" alternative is identified as the LEDPA, the Draft EIR must identify a LEDPA from among the "build" alternatives. Conduct Public Hearings Following circulation of the Draft Environmental Document, a public hearing is held to address public comment. A preferred alternative is then selected, which allows the preparation and approval ofthe Final Environmental Document. Approve the Preferred Alternative Selection of the Preferred Alternative authorizes the completion of the Project Report for project approval. When an Environmental Impact Study has been prepared, an Environmentally Preferred Alternative is identified in the Record of Decision (ROD) that is published in the Federal Register. To initiate the project development process, it is recommended the Council authorize the distribution of the request for proposals for the Brisco interchange project. ---..---.- ~,-.~,_.-,._- CITY COUNCIL CONSIDERATION TO AUTHORIZE THE SOLICITATION OF PROPOSALS FOR THE PROJECT REPORT AND ENVIRONMENTAL DETERMINATION (PA&ED) FOR THE BRISCO ROAD-HALCYON ROADIROUTE 101 INTERCHANGE MAY 11, 2004 PAGE 3 ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendation; . Do not approve staffs recommendation; . Modify as appropriate and approve staffs recommendation; or . Provide direction to staff. ~--_.'---_.~_.__.__._._-~-_.,- 11.d. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER /f'6 SUBJECT: CONSIDERATION AND SELECTION OF A DESIGN FOR THE TRAFFIC WAY BRIDGE RAIL REPLACEMENT DATE: MAY 11, 2004 RECOMMENDATION: It is recommended the City Council: A. select the slump stone design pattern concept for the Traffic Way Bridge; B. direct staff to proceed with the design specifications and plans; and, C. authorize the solicitation of construction bids. FUNDING: The FY 2003/04 Capital Improvement Program budget contains $128,592 for the Traffic Way Bridge Rail Project, PW 2004':01. The project is funded from a Caltrans Highway Bridge Replacement Retrofit (HBRR) Grant and the Construction Tax Fund. The conceptual cost estimate ranges from $120,000 to $135,000, depending upon the design alternative selected. Staff believes the City will receive sufficient funding to cover all project costs. DISCUSSION: The Traffic Way Bridge Rail project was originally identified for replacement as a Capital Improvement Project in October 2000 following a vehicle crash through a portion of the east railing. To use HBRR funding, it was determined that a new traffic rated bridge rail be installed for the entire bridge rather than repairing the damaged segment of the existing wooden bridge rail. The scope of work for the project involves removing the existing wood railing installed in 1932 and replacing it with a new vehicular rail that meets current Federal Highway Administration crash level standards. Staff researched the possibility of using a standard Caltrans bridge rail but discovered that they did not have a "decorative" rail that would be suitable for the Village theme. -~-_._~--_..._~------- ----- ~----------- --~--~-- - CITY COUNCIL CONSIDERATION AND SELECTION OF A DESIGN FOR THE TRAFFIC WAY BRIDGE RAil REPLACEMENT MAY 11, 2004 PAGE 2 Along with the aesthetics of the rail, the primary design consideration was the weight and anchoring of the rail onto the existing bridge deck. Many rail systems necessitated altering of the bridge deck structure, which would significantly increase the estimated construction costs. Caltrans directed the placement of a single replacement rail at the edges of the bridge deck and suggested the consideration of a newly approved Caltrans standard, Type 80. The Type 80 has been approved for aesthetic applications and has evenly spaced viewports to maintain an open architectural feel (see Attachment No.1). In an effort to integrate the new bridge rail into the Village architecture, staff proposes covering the concrete bridge rail exterior with a faux stone. This process involves placing manufacture stone replicas to the surface of the exterior. At the April 22, 2004 Village Improvement Association meeting, staff proposed three options for the faux stone (see Attachment No.2). The Village Improvement Association (VIA) favored the slump stone block pattern. The fabrication and installation cost for this rail and faux stone fa.gade is estimated at $90,000. Since the Type 80 will be placed at the back of the sidewalk on the Traffic Way Bridge, the Uniform Building Code (UBC) requires a pedestrian fence to be placed on top of the vehicular bridge rail. Although Caltrans has standard fencing details for such instances, they will allow the City to modify the fence for aesthetic purposes. Staff designed a number of fencing concepts to conform to the Village architecture (see Attachment No.3). These pedestrian fence options were also presented for consideration by the VIA. The VIA favored the Bridge Street bridge truss pattern with mesh backing. Fabrication and installation is estimated at $45,000. Staff also seeks direction on the possible inclusion of pedestrian lights with the bridge rail project. The current lighting levels for the Traffic Way Bridge are deemed adequate for vehicular traffic. Two PG&E streetlights are currently installed, one at each end of the bridge on the west side of the street. To improve aesthetics and provide additional lighting for pedestrians, staff recommends the installation often pedestrian lights on the bridge rail. Two design options are presented for Council consideration. The design used for the Rancho Grande Park pedestrian paths, and the approved Village lighting project assembly (see Attachment No.4). The costs to procure and install the complete lighting assemblies are estimated at $30,000. Under the HBRR Grantthe lighting assemblies are not eligible for funding, as they are essentially aesthetic features; however, additional funding may become available through Caltrans. In the event that funds are not available to include the lights at this time, staff recommends the installation of electrical conduit with the bridge rail to enable the future installation of the poles and fixtures when funding becomes available. Staff is recommending that the Village lights be used for the pedestrian lights to maintain a consistent fixture throughout the area. ---- --- CITY COUNCIL CONSIDERATION AND SELECTION OF A DESIGN FOR THE TRAFFIC WAY BRIDGE RAIL REPLACEMENT MAY 11, 2004 PAGE 3 Two design concepts are presented for Council consideration. The first is the Type 80 rail with a slump stone pattern venire except for the top rail and the Bridge Street Bridge Truss fence. The second is a Type 80 rail with a flag stone pattern and the Standard Truss fence. Staff is recommending the first design concept with the slump stone design pattern. Following selection of a design concept by the Council and direction to proceed with the design, staff will complete the plans and specifications and solicit construction bids. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Accept staff recommendations for the Traffic Way Bridge Rail; . Do not accept staff's recommendation and approve the flag stone design pattern concept; . Modify staff recommendation to construct Traffic Way Bridge Rail with conduit only to allow for the future installation of lighting assemblies when funding becomes available; or . Provide other direction to staff. Attachments: 1. Type 80 Vehicular Bridge Rail with Caltrans standard handrail 2. Faux Stone Options 3. Pedestrian Fence Options 4. Lighting Options .. -.-.-- . . ~ . '.~....... '9 " - .- ATTACHMENT No.2 Slump Stone Flag Stone ATTACHMENT No.3 r I I I I I I I I I ~ I I . I I I I I I I I I I I I I I I I I I Caltrans standard fence I I I I I I I I I I I I I I I I I I I I I Modified truss fence I I I I I I I I I I I I I I I I I I I I Standard truss fence I I I I I I I I I I I I . I I I I I I I I I Bridge Street bridge truss fence ATTACHMENT No, 4 Rancho Grande Park Light Standard Village Light Standard -~---- -- --- 11... MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR{,S SUBJECT: CONSIDERATION OF ECONOMIC DEVELOPMENT STRATEGY FOR HOTEUMOTEL DEVELOPMENT ON HIGHWAY 101 CORRIDOR DATE: MAY 11, 2004 RECOMMENDATION: It is recommended the City Council discuss the Community Development Department and Planning Commission's proposals regarding an Economic Development Strategy for MoteVHotel Development along the 101 Corridor and provide direction for Development Code Amendment and implementation. FUNDING: No City expenditures are required for Strategy or Development Code Amendment and implementation. Successful implementation will likely increase revenues from transient occupancy tax and should also result in economic benefit to tourist serving and retail sales uses within the City. DISCUSSION: The Economic Development Element of the 2001 General Plan includes as an objective: "ED5 Develop a strategy in the City that promotes the importance of tourism." Policy ED5- 3 provides: "Capitalize on redevelopment and other development opportunities to promote destination-oriented lodging facilities." Implementation Measures ED5-1.7 and 1.8 proposes that the City "Develop additional tourist attractions and lodging in or near the Village Core" and 'WOIK with developers, landowners and others . to site and design appropriate hotels, motels, bed and breakfasts and country inns. " As the City continues its Development Code Update for consistency with the adopted General Plan, staff has recommended a strategy for encouraging hotel/motel development in proximity to the Village and convenient to other interchanges along the 101 Freeway corridor. One primary reason for promoting this visitor serving use is the revenue enhancement it would provide the City yielding a 10% transient occupancy tax versus 1 % retail sales tax. Another reason is that such development would help satisfy an apparent regional need within the community and South County for additional visitor serving facilities and also help support other tourist oriented businesses and retail sales in the community. ---~._._---------- -----_.._--~---- ,-.".-.- CITY COUNCIL CONSIDERATION OF ECONOMIC DEVELOPMENT STRATEGY FOR HOTEUMOTEL DEVELOPMENT ON FREEWAY 101 CORRIDOR MAY 11,2004 PAGE 2 As part of the Traffic Way Enhancement Plan, two potential new sites were identified and integrated into Design Overlay D-2.11 Guidelines and Standards: 1) Traffic Way and East Cherry, 2 acres +/-, (APN 007-621-053 and portion of 073), Dorfman. 2) East Grand Avenue and Traffic Way, adjoining Chevron, (APN 007-482-006 and 009), Saruwatari. Although no plans have been submitted for either site, it is estimated that Site 1 could contain approximately 100 rooms and Site 2 could enable 60 to 75 rooms. Both are currently under consideration for potential motel/hotel development. In the pending consideration of "Mi?(ed-Use" on the East Grand Avenue, EI Camino Real and West Branch Street segments of the current General Commercial zone and Regional Commercial designated areas, there are four additional sites that staff and Planning Commission recommend be designated as appropriate for possible hotel/motel development potential: 3) Halcyon Road, Faeh Street, and EI Camino Real, (APN 006-151-023), behind Francisco's Restaurant; 4) East Grand Avenue and Highway 101, (APN 006-331-066), Coast Motors lot; 5) 601 East Grand Avenue, (APN 006-331-063), adjoining Corcorans Restaurant and Grand Motel; 6) Camino Mercado and West Branch, (APN 007-771-063), CoolMlhite Office Complex, adjoining Premier Motel. None of these four sites have been promoted for visitor service use previously, but each has 50 to 60 room potential and adjoins existing motels and restaurants that would be reinforced economically. The last site is already an approved office complex planned development, but some visitor service facilities could be considered a compatible mixed- use addition or alternative use. If the City Council concurs with these six locations, they can be integrated into proposed Design Guidelines and Standards for pending Development Code Amendment Case No. 03-008 and further discussed during the required public hearings for these specific properties as part of Citywide zoning revisions. Designation of the sites does not preclude consideration of other allowed or conditionally permitted uses, but does encourage hoteVmotel development by providing: "All other permitted uses and minor uses permitted shall be considered subject to Conditional Use Permit, including a finding that visitor services are not feasible due to site specific building and/or property configuration and conditions." ------- -~.__. ,"~'--'---~--"-_._--'-'-'-~--'-"-------'- -~ -----......- .- CITY COUNCIL CONSIDERATION OF ECONOMIC DEVELOPMENT STRATEGY FOR HOTEUMOTEL DEVELOPMENT ON FREEWAY 101 CORRIDOR. MAY 11,2004 PAGE 3 The primary purpose of the plan is to enable staff to market potential sites to motel/hotel developers. Approval of the plan does not circumvent in any way the normal development review process for a proposed project. The initial staff report to the Planning Commission also identified two additional sites which the Commission felt were not appropriate or feasible for hotel/motel development: 7) The undeveloped Pad 'I' on Rancho Parkway and Via Vaquero in the Phase II (southwest) part of the Five Cities Shopping Center, near Vigneto's and Trader Joe's (APN 007-787-001) owned by Investec; 8) The undeveloped portion of the Sheppel/Kennedy Oak Park Professional office and fitness center properties near the southeast comer of Oak Park Boulevard and James Way adjoining Casa Grande Motel, (APN's 007-770-053 & 062), owned by Russ Sheppel. AL TERNA TlVES: The following altematives are provided for the Council's consideration: - Concur with staff and Planning Commission proposal for Economic Development Strategy for MoteVHotel Development along the 101 Freeway Corridor; - Modify strategy or specific sites to be considered and direct staff and Planning Commission to consider other locations as part of Development Code Update; - Refer the proposal back to the Planning Commission with other direction; - Reject Economic Development Strategy and any specific implementation measures at this time. Attachments: 1. . Map showing potential motel opportunities. -_.--- ..------------ ----- ATTACHMENT 1 ~ 'JL~tmlA~ ~,' 7~ =- - ~1"~HlllIT' " ,y~/ ~ (J) -"", n i _! D 1--1- r- ':..._.LV I .L:iJ fl:,'l!. ~ ~~ Il~ LL~ ~ ~ IT l1J..\ /j '0/1 "8 om.L-d If I itt !l~r 1 ~ f~ '" nr IU,_. ~f{jfj rr IlliF ~ W ~ I ::} IT! H I HItS 1 ~ . ~ D Ij rt" I ~ lh.C'-tj I 1. -. 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