Minutes 2004-06-22
MINUTES
. REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 22, 2004
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Costello. Mayor Pro Tern Lubin, and Mayor
Ferrara were present. Council Member Runels was absent.
City Staff Present: City Manager Adams, City Attorney CarmeJ, Director of Administrative
Services Wetmore, Director of FinanciaJ Services Snodgrass, Chief of.
Police TerBorch, Director of Building and Fire Fibich, Director of PubJic
Works Spagnolo, Community Development Director Strong, Associate
Planner Heffernon, and Administrative Jntern Jon AnsoJabehere.
3. FLAG SALUTE
Alvin Evenson, representing American Legion Post No. 136, led the Flag Salute.
4. INVOCATION
Pastor Robert Banker, Open Door Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
Mayor Ferrara stated that he would like to adjourn this evening's Council meeting in memory of
Laurence "Larry" Greene, who had passed away after a courageous battJe with cancer. On
behalf of the City Council and the City of Arroyo Grande, Mayor Ferrara extended deepest
sympathy to Mr. Greene's wife Robin, children, and other extended family members.
6. AGENDA REVIEW
6.a. Resolutions and Ordinances Read In Title Only
Council Member Costello moved, Mayor Pro Tem Lubin seconded, and the motion passed
unanimousJy that all resoJutions and ordinances presented at the meeting shall be read in title
onJy and all further reading be waived.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
None.
8. CONSENT AGENDA
Mayor Pro Tem Lubin moved, and Council Member Costello seconded the motion to approve
Consent Agenda Items 8.a. through 8.1., with the recommended courses of action. The motion
carried on the following roll-call vote:
AYES: Lubin, Costello. Dickens, Ferrara
NOES: None
ABSENT: Runels
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PAGE 2
8.a. Cash Disbursement Ratification.
Action: Approved the listings of cash disbursements for the period June 1, 2004 - June
15,2004.
8.b. Consideration of Cash Flow Analysis/Approval of Interfund Advance from the
Water Facility Fund.
Action: Received and filed the May 2004 cash report and approved the interfund
advance from the Water Facility Fund to cover cash deficits in other funds as of May 31,
2004.
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special City Council Meeting and the Regular City
Council/Redevelopment Agency Meeting of May 25, 2004 and the Special City Council
Meeting and ReguJar City Council/Redevelopment Agency Meeting of June 8, 2004 as
submitted.
8.d. Consideration of Appointment to Downtown Parking Advisory Board.
Action: Approved the appointment of Greg Moore to the Downtown Parking Advisory
Board as recommended by Mayor Ferrara.
8.e. Consideration of Elimination of Full-Time Code Enforcement Officer Position and
Creation of Part-Time Neighborhood Services Coordinator Position.
Action: Adopted Resolution No. 3754 eliminating the position of Code Enforcement
Officer and establish a part-time Neighborhood Services Coordinator position; and 2)
Approve providing one month of severance pay for the affected employee.
8.f. Consideration of Resolutions Relating to the 2004 General Municipal Election.
Action: 1) Adopted ResoJution No. 3755 calling and giving notice of a General Municipal
EJection to be held in the City on Tuesday, November 2, 2004, for the election of certain
officers of the City; and 2) Adopt Resolution No. 3756 requesting the Board of
Supervisors of the County of San Luis Obispo to consolidate the General Municipal
EJection to be held on November 2, 2004, with the Statewide General Election to be held
on the same date pursuant to Section 10403 of the Elections Code.
8.g. Consideration of Disposal of Surplus Bicycles.
Action: Adopted Resolution No. 3758 declaring bicycles as surplus for donation to the
San Luis Obispo County Sheriff's Offices to be refurbished and donated to needy
children.
8.h. Consideration of Salary Adjustments for Management Employees.
Action: Adopted Resolution No. 3757 approving saJary adjustments for management
employees for Fiscal Year 2004-05.
8.i. Consideratiol1 to Approve a Consultant Services Agreement to Provide Services in
Conjunction with the Annual Creek Cleaning Program.
Action: 1) Approve a ConsuJtant Services Agreement with Tenera Environmental for
services in conjunction with the annual creek cleaning program in the amount of
$13,295.00; and 2) Authorized the Mayor to execute the Agreement.
8.j. Consideration of Authorization to Solicit Bids for the Valley Gardens Paving
Project, Project No. PW 2004-04.
Action: 1) Authorized the Public Works Department to solicit pubJic construction bids for
the Valley Gardens Paving Project, PW 2004-04; 2) Found that the project is
categorically exempt from CEOA pursuant to Section 15301 (c); and 3) Directed the
Director of Administrative Services to file a Notice of Exemption.
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PAGE 3
8. CONSENT AGENDA (continued):
8.k. Consideration of Authorization to Solicit Bids for the Annual Pavement
Management Program, PW 2004-06.
Action: 1) Authorized the solicitation of construction bids for the annual Pavement
Management Program; 2) Found that the project is categorically exempt from CECA
pursuant to Section 15301(c); and 3) Directed the Director of Administrative Services to
file a Notice of Exemption.
8.1. Consideration to Approve.Flnal Parcel Map AG 01-139; Subdividing Two (2) Parcels
into Four (4) Residential Parcels at 1260 and 1270 Poplar Street.
Action: Approved Final Parcel Map AG 01-139, subdividing 0.90 acres into four (4)
parceJs, ranging in area from approximateJy 6,300 to 15,900 square feet.
9. PUBLIC HEARINGS
9.a. Consideration of an Ordinance Amending Arroyo Grande Municipal Code Section
16.68.050 Regarding Underground Utilities and the Establishment of an
Underground Utility In-Lieu Fee.
Administrative Intern Jon Ansolabehere presented the staff report and stated the Planning
Commission recommended the City Council introduce an Ordinance amending Municipal Code
Section 16.68.050 regarding underground utilities and the establishment of an underground
utility in-lieu fee.
Mayor Ferrara opened the public hearing, and upon hearing no comments, he closed the public
hearing.
Council comments ensued in support of the proposed Ordinance. Council Member Dickens and
Mayor Ferrara suggested that staff develop and generate a list of priorities for underground utility
projects within the City.
Mayor Pro Tem Lubin moved to introduce an Ordinance as follows: "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING ARROYO GRANDE
MUNICIPAL CODE SECITON 16.68.050 REGARDING UNDERGROUND UTILITIES AND THE
ESTABLISHMENT OF AN UNDERGROUND UTILITY IN LIEU FEE". Council Member Dickens
seconded the motion, and on the following roll-call vote:
AYES: Lubin, Dickens, Costello, Ferrara
NOES: None
ABSENT: Runels
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
9.b. Consideration of General Plan Amendment 04-001 to Eliminate the Planned
Development Overlay, and Development Code Amendment 04-001 to Change to
Zoning from Single Family Residential (SF) to Senior Residential (SR) for Property
Located at 295, 279, and 265 Alder Street.
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JUNE 22, 2004
PAGE 4
Community Development Director Strong recommended the Council open the public hearing,
and then continue the item until such time that the applicant has submitted a complete set of all
necessary land use applications to allow Council consideration of the proposed project.
Associate PJanner Heffernon presented the staff report and explained that continuance was
being requested due to significant concerns expressed by the neighborhood relating to parking,
mass and scaJe of the proposed buildings.
Mayor Ferrara opened the public hearing.
Joann Bazer, applicant and owner of Alder House, presented an overview of the existing
assisted living facility and their need for additional space to accommodate a growing senior
community.
Kendra Jorgenson, Alder Street, spoke in opposition to the scale of the proposed project. She
expressed concerns with traffic, parking, and pedestrian safety issues; commented that the
existing facility was not currently at capacity; stated a desire to work proactively with the owners;
urged a postponement of the proposed zoning change; and submitted a petition that had been
signed by approximately 54 neighbors opposing the project (on file).
Dan Holland, Alder Street, spoke in opposition to the proposed second story development.
Upon hearing no further public comments, Mayor Ferrara closed the public hearing.
Council Member Costello agreed to continue the item in order to evaluate the entire project.
Council Member Dickens encouraged the residents to stay involved with the process. He
supported some sort of expansion of senior housing and commented that the General Plan
Amendment was necessary to make the zoning consistent with the General Plan. He supported
staff's recommendation to continue the item.
Mayor Pro T em Lubin acknowledged that Alder House has been a good neighbor and
encouraged the applicant to work with all affected parties to come up with a project. He
supported staff's recommendation to continue the item.
Mayor Ferrara commented that size, scale, and intensity of use has to be considered on all
development projects. He supported staff's recommendation to continue the item.
Mayor Pro Tern Lubin moved, and Council Member Costello seconded the motion to continue
the item to a date uncertain. Following brief discussion regarding the processing of the General
Plan Amendment, the motion carried on the following roll-call vote:
AYES: Lubin, Costello, Dickens, Ferrara
NOES: None
ABSENT: Runels
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
9.c. Consideration of Tentative Tract Map Case No. 04-001; Condominium Tract Map for
a Previously Approved 60-Unit Senior Apartment Complex; 579 Camino Mercado;
Camino Mercado Partners, LP.
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JUNE 22, 2004
PAGE 5
Community Development Director Strong announced that due to health reasons, the applicant
had requested a continuance of this item to the next regular City Council Meeting.
Council Member Costello moved to continue this item to the next Regular City Council Meeting
of July 13, 2004. Council Member Dickens seconded the motion, and on the following roll-call
vote:
AYES: Costello, Dickens, Lubin, Ferrara
NOES: None
ABSENT: Runels
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
10.a. Consideration of Approval of Cooperative Fire Services Agreement with the City of
Grover Beach.
Director of Building and Fire Fibich presented the staff report and recommended the Council: 1)
Accept and approve the Cooperative Fire Services Agreement with the City of Grover Beach; 2)
Authorize the City Manager to execute the Agreement; and 3) Appoint one member of the City
Council to serve on the Jmplementation Committee.
Jn response to a question by Mayor Pro Tem Lubin regarding the Grover Beach recruitment
process for the full-time positions, Director Fibich explained that he participated on the Board for
final interviews of the candidates.
Mayor Ferrara opened the item for public comment, and hearing none, he closed the public
comment period.
Council Member Costello expressed interest in serving on the Oversight Committee.
Council Member Costello moved to accept and approve the Cooperative Fire Services
Agreement with the City of Grover Beach; authorize the City Manager to execute the Agreement;
and appoint himself as the member of the City CounciJ to serve on the Jmplementation
Committee. Mayor Pro Tem Lubin seconded the motion. City Attorney Carmel recommended the
Council add the words "or self-insurance" in Section 6. I.b. and 6. lI.b. of the Agreement
concerning Insurance. Council Member Costello agreed to amend his motion to include the
additional language as proposed, Mayor Pro Tem Lubin seconded the amended motion, and on
the following roll-call vote:
AYES: Costello, Lubin, Dickens, Ferrara
NOES: None
ABSENT: Runels
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
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JUNE 22, 2004
PAGE 6
10.b. Consideration of City Hall Complex Needs Assessment and Feasibility Study.
City Manager Adams introduced Fred Sweeney, who presented the City Hall Site Selection
Study and recommendations.
City Manager Adams gave an overview of the proposed funding plan, and emphasized that this
was a conceptual, initial strategy only in an effort to work toward implementation of the project.
He then gave an overview of the Implementation Plan Schedule.
Mayor Ferrara opened the item for public comment.
Steve Ross, Arroyo Grande, stated that this process has been informative. He stated that the
Council should consider leasing the Chamber property instead of selling it. He commented that
the whole plan is great and he would like to see it complete by 2009.
Chuck Fellows, Architectural Review Committee member and Chairman of Preserve the Village
(PTV), referred to 300 survey letters sent to the members of PTV. He stated that he had received
approximately 70 responses and those results were presented to the Planning Commission. He
urged the City to restore the existing City Hall and remodel the Council Chambers. He
commented that Site 1, Version 4 was more favorable and questioned how the preferred
alternative was chosen.
Upon hearing no further public comments, Mayor Ferrara closed the public comment period.
Council Member Dickens referred to the funding plan and commented that he would favor the
idea of a conceptual development plan to enhance the value of the Council Chambers building
prior to saJe. He stated he would also like to look into leasing the property versus selling the
property. He favored Site 1 Version in Site Study 1. He stated he was okay with the funding
strategy; however, urged caution in moving forward due to budgetary concerns. He agreed there
was a need for an increase in space and supported staff's recommendations.
Council Member Costello noted it was important to balance needs for additional space with need
to retain the Village character. He stated it was appropriate for government to stay in the Village.
He favored Site 1 and retaining and improving the existing facilities. He commented that
relocating the existing Public Works building in the Village would be a plus. He was hesitant on
financing options; however, he stated it was imperative to move forward with a process that will
lead to eventual compJetion of the project. He said Site 1, Study 1 is the most appropriate
option. He supported retention of the Council Chambers building for potential lease revenue.
Mayor Pro Tem Lubin agreed there was a need for a plan and a need for additional space. He
stated that Site 1 is the most important site, with preservation of the existing City Hall. He liked
the presentation of Study 1; however, he expressed concern with the size of the proposed
building as compared to adjacent buildings. He said it needs to blend into the Village and not be
overpowering. He did not support the idea of leasing a City building. He supported developing a
plan and selling the property. He agreed with the proposed funding mechanisms; agreed with
the five-year timing projections; thanked Mr. Sweeney and staff and commented that this
process was rewarding for the City and citizens of the City. He supported staff's
recommendations.
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JUNE 22, 2004
PAGE 7
Mayor Ferrara commended Mr. Sweeney and staff's efforts. He stated he liked Site 1, Version 1.
He suggested that the design treatment of the existing City Hall building should match the fa~de
of the new City Hall. He stated he would like to see conceptual elevation plans. He supported
staff's recommendations.
Mayor Pro Tem Lubin moved to approve the City Hall Complex Needs Assessment and
Feasibility Study preferred site; approve the preferred architectural approach; approve the
proposed funding strategy; and direct staff to proceed with the proposed implementation
strategy. Council Member Dickens seconded the motion, and on the following roll-call vote:
AYES: Lubin, Dickens, Costello, Ferrara
NOES: None
ABSENT: RuneJs
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
11. NEW BUSINESS
11.a. Consideration to Convert One Community Services Offi.cer Position to a Police
Officer Position.
Chief of Police TerBorch presented the staff report and recommended the Council: 1) Approve
the conversion of one (1) Community Services Officer (CSO) position to a Police Officer position
to provide DARE Officer services; and 2) Authorize the City Manager to enter into an agreement
with the City of Grover Beach to provide DARE services.
Mayor Ferrara opened the item for public comment, and hearing none, he closed the public
comment period.
Council Member Costello moved to approve the conversion of one (1) Community Services
Officer (CSO) position to a Police Officer position to provide DARE Officer services; and
authorize the City Manager to enter into an agreement with the City of Grover Beach to provide
DARE services. Council Member Dickens seconded the motion, and on the following roll-call
vote:
AYES: Costello, Dickens, Lubin, Ferrara
NOES: None
ABSENT: Runels
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
12. CITY COUNCIL REPORTS
a. MAYOR TONY M. FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORT A). No report.
(2) Integrated Waste Management Authority (IWMA). No report.
(3) Other. None.
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PAGE 8
b. MAYOR PRO TEM SANDY LUBIN:
(1) South County Area Transit (SCAT). Reported on implementation of new route
at no additional cost to the City which will result in increase to City capital for
street improvements; implemented Lopez Lake route for summer; implemented
Summer Youth Pass program; and approved a rate increase from .75 to $1.00.
(2) Economic Vitality Corporation (EVC). Reported that he was no longer on
Executive Committee; however, he would continue to serve as a regular Board
Member.
(3) CJPIA. Directed staff to complete survey.
(4) Other. None.
c. COUNCIL MEMBER THOMAS A. RUNELS: (ABSENT)
(1) Zone 3 Water Advisory Board. No report.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other. None.
d. COUNCIL MEMBER JIM DICKENS:
(1) South County Youth Coalition. No report.
(2) South San Luis Obispo County Sanitation District (SSLOCSD). Met at the
Plant; reviewed Budget; looking at a rate increase study - rates not increased
since 1985; meets again next week to approve the Budget.
(3) Other. None.
e. COUNCIL MEMBER JOE COSTELLO:
(1) Air Pollution Control District (APCD). No report.
(2) Other. None.
13. CITY COUNCIL MEMBER ITEMS:
None.
14. CITY MANAGER ITEMS:
None.
15. COUNCIL COMMUNICATIONS:
Mayor Pro Tem Lubin referred to the Byron Grant letter recently received by the Council. City
Manager Adams provided an update and stated the issue was resolved.
Council Member Costello announced that he would not be present at the next regular Council
meeting of July 13th.
16. STAFF COMMUNICATIONS:
None.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
Steve Ross, Arroyo Grande, asked about the status of the Joint City Council/Planning
Commission meeting. City Manager Adams responded that it has been moved to September
and a specific date had not yet been confirmed.
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JUNE 22, 2004
PAGE 9
18. ADJOURNMENT
Council Member Costello moved to adjourn the meeting in memory of Laurence "Larry" Greene
and Mayor Pro Tem Lubin seconded the motion. Mayor Ferrara adjourned the meeting at 9:25
p.m. ~
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Tony M. . , or
ATTEST:
YI/ .
~t~1 {Ilh c/tUf'/lo~..
Kelly W tmore, Director of Administrative Servicesl
Deputy City Clerk
(Approved at CC Mtg 1--13 -o~ )
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