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Minutes 1997-08-26 400' - MINUTES SPECIAL AND REGULAR MEETINGS OF THE ARROYO GRANDE CITY COUNCIL r TUESDAY, AUGUST 26,1997 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor A. K. "Pete" Dougall opened the Special City Council Meeting at 6:30 p.m. He said Mayor Pro Tern Michael Lady and Council Members Thomas A. Runels and Steve Tolley were present and Council Member Michael Fuller was absent. He said the Council would be going into Closed Session and one of the items discussed would be the following: 2. (b) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8. Property: Lots 38 and 37 of Steele's resubdivision of part of the Rancho Corral De Piedra and Bolsa de Chamisal in the City of Arroyo Grande as per Map recorded in Book A, Page 63, of Official Records of San Luis Obispo County (Assessor's Parcel No. 07-565-004 and 07-711-003). Negotiating Parties: Grace Stillwell; James Dixson; John Wallace, Public Works Director, and Craig Campbell, Assistant Public Works Director. Under Negotiation: Price and terms of payment. Mayor Dougall invited members of the public in the audience to come forward and speak. Larry Turner, 323 Noguera Street, said he had written a letter to the Council and l had not received a reply. He said with the approval of the Coker Ellsworth housing project on Cherry Avenue and the possibly heavy storm season, there are short- and long-term issues that must be resolved with regard to drainage. He said the Noguera tract could be in jeopardy as well as residents of Cherry Avenue. He said the City could have some liability in this matter. Don Schultz, 610 Myrtle Street, also said short term measures should be taken to protect residents of the area from flooding. He said the long-term drainage ; . CITY COUNCIL MINY-ES 401 AUGUST 26, 1997 solution should include moving the proposed culvert to the East. Polly Tullis, 236 Garden Street, said there will be a flooding problem that should be dealt with closer to the Newsom Springs area where people would not be disrupted. She said she also was concerned about erosion in the area where the ,- water empties into the creek. She said there is dirt blocking a drainage area near the Ellsworth development. Otis Page, 606 Myrtle Street, requested the short-term drainage problem become \ a high priority for the City. Grace Stillwell, 734 Myrtle Street, said the drainage problem should be solved as a regional problem. She said she also needs protection against flooding. Mayor Dougall closed the Public Comment Period and said the Council would be going into Closed Session. REGULAR CITY COUNCIL MEETING 1. CALL TO ORDER Mayor Dougall .invited those. attending the meeting to step outside to view a new piece of City equipment, a sewer and storm drain vacuum truck. Public Works Superintendent Shane Taylor and Jose Sahagun, Maintenance Worker III, demonstrated how the equipmentworks. The City Council of the City of Arroyo Grande met in regular session at 7:45 p.m., with Mayor Dougall presiding. The Mayor said nothing reportable occurred in the Closed Session. 2. AND 3. FlAG SALUTE AND I NVOCA TlON Leading the Flag Salute were members of Cub Scout Pack 425 Dens 5 and 7, Patrick Monson, Shaun Wathen, Matthew Jones, Doug Shore, Jeff Dubrawski, Kurt Jones-Tolliver, and Daniel Silva. Accompanying the Scouts were Cathy Wathen, Den 7 leader, and Ray Monson, Pack Cubmaster. Jean Bowser of the Baha'i Faith of Arroyo Grande delivered the invocation. 4. ROLL CALL Present with Mayor Dougall were Mayor Pro Tern Lady and Council Members Runels and Tolley. Council Member Fuller was absent Staff members present were City Manager Robert L. Hunt, City Attorney Tim Carmel, City Clerk Nancy Davis, Public Works Director John Wallace, Associate Planner Helen Elder, Finance Director Lynda Snodgrass, and Chief of Police Rick TerBorch. 2 402. CITY COUNCIL MIN"~S AUGUST 26, 1997 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW City Manager Hunt said correspondence concerning Agenda Items 7.b. and r 10.a., which had been received after the Agenda was printed, was distributed to the Council Members. Council Member Tolley said someone in business in the Village had requested that the name Traffic Way be changed to a name more closely associated with the historic Village theme. He said a survey was done and more property owners were against changing the name than were in favor of it. He said the timing might not be right for a name change now and requested Item 10.a. be removed from the agenda. 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY It was moved by RunelsfT olley and the motion passed unanimously that all resolutions and ordinances presented at the meeting be read in title only and all further reading be waived. . 7,A. PUBLIC HEARING - AMENDMENT TO PORTIONS OF TITLE 9 OF THE ARROYO GRANDE MUNICIPAL CODe City Attorney Cannel said the Planning Commission adopted a resolution recommending the City Council approve an amendment to portions of Title 9 of the Municipal Code. Mr. Carmel said under the proposed ordinance, (1) it would no longer be necessary for the Planning Commission to make recommendations on administrative and/or procedural Development Code changes and (2) Appeals of Planning Director and Planning Commission shall be filed with the Planning Commission secretary and the City Clerk, respectively, within ten (10) calendar days following the date of action for which an appeal is made. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Dougall declared the hearing open and said all persons would be heard regarding the matter. When no one came forward to speak, Mayor Dougall dosed the hearing to the floor. It was moved by RunelsITolley (4-0-1, Runels, Tolley, Lady, and Dougall voting ( I aye and Fuller absent) to approve the introduction of an Ordinance Amending l Portions of Title 9 of the Arroyo Grande Municipal Code. Mayor Dougall said that constituted the first reading of the proposed Ordinance. 3 . CITY COUNCIL MlrTES 403 AUGUST 26, 1997 7.8. PUBLIC HEARING - DEVELOPMENT CODE AMENDMENT CASE NO. 97-006 TO DELETE THE REQUIREMENTS FOR OFFSTREET PARKING IN THE VILLAGE COMMERCIAL ZONE. AND CONSIDER A RESOLUTION TO INCREASE THE PARKING IN-LlEU FEE Associate Planner Elder said in February, 1997, the City Council directed staff to r>' prepare a report on parking options for the Village Area. She said staff prepared an issue paper addressing the amount of parking available and projected in the , ) Village Area, the use of in-lieu fees, and alternatives to providing parking. She , said staff worked with the Downtown Parking and Business Improvement Area ./ Advisory Board, the Village Improvement Association, and the P'anning Commission on the matter. She said on July 15th the P'anning Commission recommended the City Council adopt a Development Code Amendment with the exception of an item referencing the Engineering News Report for an automatic increase of in-lieu fees. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Dougall declared the hearing open and said all persons would be heard regarding the matter. Bob Lund, 133 E. Branch Street, Chairman of the Downtown Parking and Business Improvement Area Advisory Board and President of the Village Improvement Association, said both groups support the proposed Ordinance. When no one further came forward to spea~ Mayor Dougall closed the hearing to the floor. It was moved by Tolleyllady (4-0-1, with Tolley, Lady, Runels, and Dougall voting aye and Fuller absent) to approve the introduction of an Ordinance Adopting a Negative Declaration, Instructing the City Clerk to File a Notice of Determination and Adopting Development Code Amendment Case No. 97-006. Mayor Dougall said that constituted the first reading of the proposed Ordinance. City Manager Hunt requested direction from the Council with regard to the Engineering News Record (ENR) language in the Planning Commission Resolution, Section 4, allowing for an annual adjustment in the costs based on the standard for engineering projects. Mr. Hunt said staff recommended retaining the language in the City Council Resolution. Council Members agreed with staff. 7.C. PUBUC HEARING -JUNIOR LIENHOLDER ACKNOWLEDGMENT (OAK FOREST APARTMENTS) Associate Planner Elder said staff recommended the City Council continue this item to the meeting of September 9, 1997. 4 ------~--_.- 404 '""'~ CITY COUNCIL MIN'"~~ES AUGUST 26, 1997 After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Dougall declared the hearing open and said it would be continued to the Council meeting of September 9th. q, 7. PUBLIC COMMENT PERIOD [ Ted Hyatt, 800 Glenoak Drive, Sunrise Terrace Mobile Home Park, spoke on behalf of the Park's Homeowners' Association and requested the Council set a definite date to approve the preliminary draft of a proposed Ordinance related to mobile home rent stabilization. He said Sunrise Terrace Mobile Home Park should be exempt from the proposed ordinance. q 8. CONSENT AGENDA , Council Member Runels requested that Item 9.d. be pulled for discussion. It was moved by Lady/Runels to approve Consent Agenda Items 9.a. through 9.c., 9.e., and 9.f., with the recommended courses of action. 9.a. Cash Disbursement Ratification. Approved. 9.b. Minutes of July 8 and August 12, 1997 City Council Meetings. Approved. 9.c. Adoption of a Resolution Authorizing the Temporary Closure of the Residential Portion of Unda Drive East of Brisco Road on August 31, 1997 for a Block Party. Resolution No. 3249 Authorizing the Temporary Closure of the Residential Portion of Unda Drive East of Brisco Road on August 31, 1997 for a Block Party was adopted. 9.e. Authorization to Approve Second Progress Payment for Elm Street Rec Center Restroom Project. Authorized. 9.1. Adoption of a Resolution Supporting a Constitutional Initiative to Allow a Voter Option for Redistribution of Sales Tax to Local Government. Resolution No. 3250 Supporting a Constitutional Initiative to Allow a Voter Option for Redistribution of Sales Tax to Local Government was adopted. With regard to Consent Agenda Item 9.d. Authorization to Solicit Bids for the Purchase of Two New Pickup Trucks, Council Member Runels said the sidewalk on Traffic Way had not been repaired and perhaps the City should not buy new ! trucks until the work is completed. i j , , , Public Works Director Wallace said the area Council Member Runels was t ~~)- referring to is in front of Christianson Chevrolet/Oldsmobile and some related areas in and around Traffic Way. He said the concrete project is moving forward as part of the Capital Improvement Program and it needs to be coordinated with the car dealership so the work would not be underway during the high truck and 5 CITY COUNCIL MIN~S --.'- 4U:) AUGUST 26,1997 car sales season. He said the work would be done by staff. Mr. Hunt said the intent is to do the work before the Winter rains. It was moved by Runelsllady and the motion passed unanimously with the stipulation that there be a time table set for repairing the sidewalk within 60 day,s. 10.A. PROPOSED RENAMING OF TRAFFIC WAY Removed from the Agenda. 10.8. AUTHORIZATION TO ISSUE REQUESTS FOR PROPOSALS (RFPS): OVERALL CONCEPT DESIGN PLAN FOR THE CREEKSIDE PEDESTRIAN PATH Public Works Director Wallace said Staff recommended the Council authorize the distribution of Requests for Proposals (RFPs) to qualified consultants. He said funding for the project will be from Federal TEA funds and the City's Quimby funds. He said the Council approved a plan for the first phase of the subject project as there are not enough Federal TEA funds currently available to complete a pedestrian path along Arroyo Grande Creek for the entire segment between Mason Street and Traffic Way. John Clark, 224 McKinley, Secretary-Treasurer of the Village Improvement Association, proposed the moving of the Santa Manuela School House at the comer of East Branch Street, Lopez Drive, and Stanley Street to the property at 126 South Mason Street, where the South County Historical Society is establishing a "history house." He said the school house could be a stop on a "history walk" on the. Creekside Path. Mr. Turner, who said he was speaking as a citizen and a member of the South County Historical Society, supported Mr. Clark's idea of moving the school house. Council Member Tolley, Mayor Pro Tern Lady, and Mayor Dougall said they thought Mr. Clark's suggestion was a good one. Council Member Runels said he had no opinion on the matter at this time. Mayor Pro Tern Lady and Mayor Dougall said they would like to direct staff to study the issue of moving the school house It was moved by LadyfT olley and the motion passed unanimously to authorize the distribution of Requests for Proposals for the Overall Concept Design Plan for the Creekside Pedestrian Path. 10.C. STATUS OF GENERAL PLAN UPDATE Associate Planner Elder said Staff recommended the Council approve two public meetings and a joint City CounciVPJanning Commission meeting on the scope of work for the GeneraJ Plan Update. 6 --~---- -..--- 406 CITY COUNCil MI~',ES AUGUST 26, 1997 After questions and comments by the Council, it was moved by RunelslLady and the motion passed unanimously to set September 17, 1997 for two scoping meetings at 2:00 and 7:00 p.m. and September 30, .1997 for the joint City Council/Planning Commission meeting to discuss the' General Plan Update Scope of Work. r 11. NEW BUSINESS None. 12. CITY COUNCil REPORTS (a) Mayor Dougall (1) South San Luis Obispo County Sanitation District - No Report (2) Local Agency Formation Commission - No Report (3) City/Chamber Economic Development Committee - Met to discuss how to attract high tech head-of-househofd jobs and where to start on program to attract new business to this area (b) Mayor Pro Tern Lady (1) South County Area Transit - Ridership to the Mid-State Fair increased to approximately 4,400 riders. A rate increase of $2 to $3 was approved for the Subsidized Transportation program, the age limit was raised from 60 to 65 years, and service was cut off at 8:00 p.m. The Board contracted with SLORT A for the SCAT administration. (2) San Luis Obispo Council of Governments - The job performance of the Executive Director was discussed in Closed Session. The Board heard a review of the SLOCOG performance audit. There was a discussion of SLOCOG's action with regard to.the City of Arroyo Grande's Long Range Plan. (3) San Luis Obispo Regional Transit Authority - No Report. (c) Mayor Dougall said Council Member Fuller was not present at the meeting , because of the birth of a daughter that day. (d) Council Member Runels (1) Zone 3 Water Advisory Committee - Water began flowing in the State Water Aqueduct. (2) County Water Resources Advisory Committee - No Report. ( (3) Teen Advisory Committee - It was suggested that the committee solicit ideas from the RAMS Organization and Council Member Runels agreed to meet with RAMS officials. ,~~ (e) Council Member Tolley (1) Long-Range Planning Committee - No Report. 7 . 4Uf : , CITY COUNCIL MINJ -es AUGUST 26, 1997 (2) South County Youth Coalition - A Mission Statement was adopted and the group discussed the Youth Master Plan. (3) Community Agriculture Support Plan - No Report 13. COUNCIL COMMUNICATIONS Mayor Dougall said there had been another resignation from the Teen Advisory Committee. He said perhaps the Committee and the South County Youth Coalition will be in conflict and the Committee should be disbanded. Council Member Tolley said he met with Frank Gardner, Chair of the Committee, who said the Committee would be making some recommendations to the Council. Council Member Tolley suggested the Council wait for those recommendations before disbanding the Committee. - . - ~ Mayor Dougall said the South side of Grand Avenue would be paved on August 28tfl. He said the Harvest Festival Parade would move down the paved side of the street. He thanked the Grand Avenue businesses for their cooperation on the project. 14. STAFF COMMUNICATIONS None. 15. ADJOURNMENT It was moved by LadyIT olley and the motion passed unanimously to adjourn at 8:38 p.m. to Tuesday, September 9, 1997, 7:30 p.m., at the City of Arroyo Grande Woman's Club and Community Center, 211 Vernon Street. U~ R NA71~[i;~ 8