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Agenda Packet 2004-12-14 CITY OF • • � . • � � � ' C�ty Counc�l ' Agenda Tony M. Ferrara Mayor Steven Adams City Manager Joe Costello Council Member Timothy J.Carmel City Attorney Jim Dickens Council Member �I Kelly Wetmore Ciry Clerk �:: CALIFORNIA Ed Arnold Council Member � �� ,� �'� _ Jim Guthrie Council Member AGENDA SUMMARY CITY COUNCIVREDEVELOPMENT AGENCY MEETING TUESDAY, DECEMBER 14, 2004 7:00 P.M. Arroyo Grande City Council Chambers _ 215 East Branch Street, Arroyo Grande � � ,� 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL: COUNCIURDA 3. FLAG SALUTE: BOY SCOUT TROOP 26 4. INVOCATION: PASTOR RICHARD SCHARN 5. SPECIAL PRESENTATIONS: None. 6. AGENDA REVIEW: 6a. Move that aU resolutions and ordinances presented tonight be read in titie only and all further readings be waived. AGENDA SUMMARY— DECEMBEI� 14, 2004 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters nQt scheduled on this agenda. Comments shouid be limited to those matters that are within #he jurisdiction of the � City Council. The Brown Act restricts the Counal from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: ♦ Direct City staff to assist or coordinate with you.� ♦ A Council Member may state a desire to meet with you. ♦ It may be the desire of the Council to place your issue or matter on a future � Council agenda. Please adhere to the following procedures when addressing the Council: ♦ Comments should be limited to 3 minutes or less. ♦ Your comments should be directed to the Council as a whole and not directed to individual Council members. - ♦ Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for cons�deration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of actlon. The City Counal may approve the remainder of the Consent Agenda on one motion. 8.a. �ash Disbursement Ratification (PILLOW) Recommended Action: Ratify the listing of cash disbursements for the period November 16, 2004 through November 30, 2004. 8.b. Consideration of Re�olution , Ac�e�tlna the Status Rouort on Proi�ct Develoument Imc�t ��as (AB.16001 (PILLOW) Recomme�ded Action: Adopt Resolution accepting the status report on the receipt and use of Project Development Impact Fees (AB-1600) during the flscal year ending June 30, 2004. • 8.c. Conslderation of Annual Financ��l Reuort — Flscal Year 20Q3-Q�,R�c�t,�an_d ', Use of Water and Sewer Develooment Fsos/Ch��(PILLOW) � RecommeAded Action: Ac�ept and flie the annual report of the receipt and use of water and sewer development fees and charges in compliance with Govemment Code Section 66013. 8.d. Consideration of Resolutio R�,_eclassi�na Two Part-time Main ,tananc� Wc�ker Positfons in the Parks Denarbnent to Two FuW-Time Main rYoric�r I P°sitions (ADAMS) Recommended Action: Adopt Resolution reGassifying two part-time Maintenance Worker positions in the Pa�lcs Department to two permanent full-time Maintenance Worker i positions, effective January 5, 2005. AGENDA SUMMARY— DECEMBER 14, 2004 PAGE 3 8. CONSENT AGENDA(continued): �'r 8.e.. Consideration of Resolutions Establishins� the Citv's Contributlon Toward Health Care Coveraae (ADAMS) Recommended Action: 1) Adopt Resolution establishing the City's contribution toward heaith care coverage for members of the Arroyo Grande Police Officers' Association; 2) Adopt Resolution s�stablishing the City's contribution toward health care ooverage for members of the Arroyo Grande Career Firefighters; and 3) Adopt Resolution establishing the City's contribution toward health care coverage for members of the Arroyo Grande Service Employees' Intemational Union — Local 620. 8.f. Consideration of Council Auuointments to Plannlna Commi on (ADAMS) Recommended Action: 1) Approve the reoommendation of Mayor Ferrara to appoint Doug Tait to the Planning Commission, replacing Ed Amoki; and 2)Approve the recommendation of Council Member Costello to appoint Nanci Parker to the Planning Commission, replacing Jim Guthrie. 8.g. �onsideration of Aareement with AGP V1deo for Cablecastina S�vices (ADAMS) Recommended Action: Approve an Agreement with AGP Video for cablecasting services. 8.h. Consideration of ReauQ$t bv the Central Coa�x Senior Center for M�w Lov�- Flow Toilots (HERNANDEZ) Recommended Action: Adopt the recommendation of the Senior Advisory Commission to donate three low flow toilets to the Central Coast Center in Oceano. 8.i. Consider�tion of Au��oval of an Aareeme�t with The La�d C�ancv (STRONG) Recommended Action: Approve an agreement prioritizing, locating and nego�ating agri.cultural conservation easements with the Land Conservancy to assist the Community Development Department. 8.j. Consideration of Acceatance of Valiev Gardens Pavina Proioct. PW 24Q4-04 (SPAGNOL4) . Recommended Action: 1) Accept the project improvements, as constructed by Union Asphalt, Inc. in accordance with the plans and specifications for the Vailey Gardens Paving ProJect; 2) Dlrect staff to file a Notice of Completion; and 3) Authorize the release of retention of$23, 564.10, thirty-�ve (35)days after the Notice of Completion has been recorded, if no liens have been filed. 8.k. r r California Deoartmont of �a�r, �ross to Otrtain s Lo�i , Assistance Cirant and Authorization to Enter into a CiPSnt A��t (SPAGNOLO) Recommended Action: 1) Adopt Resolution authorizing the City Manager to �le an applica�on with the Califomia Department of Water Resources (DWR) to obtain a Local Groundwater Assistance Grant and enter into a grant agreement; and 2) Direct the Director of Administrative Services to submit authorizing resolution to the Califomia Department of Water Resources. AGENDA SUMMARY— DECEMBER 14, 2004 PAGE 4 � 8. CONSENT AGENDA(continuedl: 8.1. Consideration to Reiect All Bids for the Theis/Keisler Tennis Court Addition Proiect. PW 2004-02 (SPAGNOLO) Recommended Action: Reject all bids for the construction of the Theis/Keisler Tennis Court Addition, PW 2004-02. 8.m. Consideration of_ a Consulta�t Services As�reement with Omni-1i�ng for Dasis�n of the East Grand/Ha�cvon Trafflc Sianal Re�la ,2005-01_(SPAGNOLO) Recommended Action: 1) Award a consultant services agreement with Omni- Means Engineers in the amount of $17,OQ0.00 for design services for the East Grand/Halcyon Traffic Signal Replacement Project, PW 2005-01; and 2) Authorize the Mayor to sign the agreement with Omni-Means Engineers. 8.n. Consideration � of AuthorisatiQn to Purchase Two (2) Ra�ac�nwnt Police Deua�ent Patrol Ve_(TerBORCH) Recommsnded Action: Authorize staff to purchase two (2) replaoement Police Department patrol vehicles from Mullahey Ford for a47,551.78. 9. PUBLIC HEARINGS: 9.a. �onsideration of Prellminarv Aa�roval of Communitv Dovel�arrt Block Grant(CDBGI Proiects for Yaar 200s (STRONG) Recommended Action: 1) Provide preliminary approval of proposed projects to be funded with the City's allocation of CDBG funds for the Year 2005; and 2) Adopt a Resolution approving an amendment to the Consolidated Plan reallocating a portion ; , of Program Year 2002 CDBG funds to an American With Diaabilities Act upgrade project located at the comers of Nelson and Mason Streets and Nelson and Short Streets. � 9.b. Consideration of Acusal of�ondltional Use Permit Gase No. 44-�(3TRONG) � � Recommended Action: Adopt a Resolution upholding the appeal o� ths Pi�ning Commission's approvai of Conditional Use Permit Case No. 04-006, eliminating � without the condition of approval that requires undergrounding of ovefiead utilities or the payment of undergounding in-lieu fees. � 9.c. n Fi Y r n Year Afford�le Housin Com�liance Plan (ADAMS) [COUNCtURDA] j Recommended Action: Adopt Resolution approving and adopting the proposed Redevelopment Agency Five-Year Implementatian Plan ("Implementation Plan°) and the Ten Year Affordable Housing Compiiance ("�ompliance Plan") for the Arroyo Grande Project Area. 9.d. Consideration of an Interim Uraencv Ordinance .Ext�ndlns��`��_Moratorium on Medical Mariivana Dlsuensaries (TerBORCH) . Recommended Action: Adopt Interim Urgency Ordi�ance to extend for ten (10) � months and�fteen (15) days, or until repealed, the mordtor�um on medicai marijuana � . dispensa�ies. i ��, _ AGENDA SUMMARY— DECEMBER 14, 2004 PAGE 5 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Gonsideration of Pre A�nli�stion 4Q Q- 18. Ham n Inn and Sultes: A�wticant — — (S'�'RONG) Recommended ction: Review of a proposed preliminary Hampton inn and Suites, 107 plus room hotei and 6,000 sq. ft. restaurant development design on the northeast comer of Camino Miercado and West Branch Streets. 11.b. Consideration af Selection of Council Member Costsilo as �liisvor Pro Tem (ADAMS) Recomme�ded Action: Appoint Council Member Costello as the Mayor Pro Tem for the next one-year period. 11.c. Consideration Qf Auaolntment of Councll Ntamb�irs to R�1� Boards. Comm (ADAMS) Recommended �ction: Mak� appointments to those regional boards, commissions. and committees writh Counal rspresentatfon. 12. CITY COUNCIL MEMBER ITEMS: � The following iteni(s) are placed on the agenda by a Council Member who would like to receive feedb�ck, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. � 13. CITY MANAGER,ITEMS: The following itern(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 14. C�OUNCIL COMII� Aic TIONS: CoRespondence/ omments as presented by the City Council. 15. STAFF COMMUNICATIONS: Correspondence/�omments as presented by the City Manager. AGENDA SUMMARY- DECEMBER 14, 2004 PAGE 6 16. COMMUNITY CQMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formaf action on matters not published on the agenda. 17. ADJOURNMENT All staff reports or other written documentation�elating to each item of business referred to on the agenda are on file in the Administrative Services Department and are available for public insp�ction and reproduction at cost. If requested, the agenda shall be made available in appropriate�temative formats to persons with a dfsability, as requi�ed by the Americans with Disabil�ies Act. To malce a request for disability-�elated modification or accommodation, c�ntact the Administrative Services Depertment at 805- 473-5414 as soon as possible and at least 48 hours prior to the meeting date. Note: This agenda was prepared and posted pursuant to Govemment Code Section 54954.2. www,an�oyogrande.o� �~PRROYp S�a■ O �''� � INCORPORATEO�9Z � ° MEMORANDUM * JUIY 10, 1911 * c�O��FORN`P . TO: CITY COUNCIL FROM: ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICES BY: FRANCE� R. HEa►D, ACCOUNTING SUPERVISOR SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period November 16 - November 30, 2004. FUNDING: There is a $734,880.42 fiscal impact. All payments are within the existing budget. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staff s recommendation; • Do not approve staff s recommendation; • Provide direction to staff. Attachments: Attachment 1 —Cash Disbursement Listing Attachment 2 — November 19 , 2004, Acc.ounts Payable Check Register Attachment 3 — November 24, 200�4, Accounts Payable Check Register Attachment 4— November 24, 200�4, Payroll Checks and Benefit Checks Register ; ATTACHMENT 1 � CITY OF A�ROYO GRANDE CASH DISBURSEMENTS �ac t�ae �ariad o�?Zoc�r6oz 16 7iG�touqk'lloa�t.x�at 30. 2GIA4 December 14,2004 Presented are the cash disbursements issued by the Department of Financial Services for the period November 16 to November 30, 2004. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPE 4F PAYMENT ATTACHMENT AMUUNT November 20, 2004 � Accounts Payable Cks 11848�r118581 2 $ 276,688.57 November 27,2004 Accounts Payable Cks 118.58�r118633 3 $ 105,097.43 , Payroll Checks and Benefit Checks 4 353,094.42 $ 458,191.85 Tvw Weeks Total $ 734,8�1.42 U:\MSWORD\CITY COUNCIL FORMS\CASH DISBURSEMENT SCHED wEXCEL WKS.doc CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND(D10� SPECIAL REVENUE FUNDS City Government(Fund 010) Park Development Fee Fund(Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund(Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund(Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund(Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construciion Tax 4130 - Community Development Police Grant Funds 4131 - Community Building(CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Management Information System 4202 - State AB3229 Cops Grant(Fd 271) 4145 - Non Departmental 4203 - Federal Universal Hiring(Fd 274) Public SafetW(Fund 010) 4208 - Federal Local Law Enforcmt(FD 279) 4201 - Police Redevelopment Agency(Fund 284) 4211 - Fire 4103 - Redevelopment Administration 4212 - Building&Safety ENTERPRISE FUNDS Public Works(Fund 010) Sewer Fund(Fund 612) 4301 - Public Works-Admin&Engineering 4610 - Sewer Maintenance 4303 - Street/Bridge Maintenance Water Fund(Fund 640) 4304 - Street Lighting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks&Recreation(Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration(Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS(Fund 350� 4423 - Pre-School Program 5501-5599 - Pazk Projects 4424 - Recreation-Special Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance I U:\MSWORD\C1TY COUNCIL FORMS\CASII-I DISBURSEMENT SCHED wEXCEL WIGS.doc ATTACHMENT 2 vchlist Voucher List Page: 1 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118485 11/15/2004 002215 WILDFIRE 50015767 TAX-MISC SUPPLIES TAX-MISC SUPPLIES 010.4211.5255 13.87 Total : 13.87 118486 11/16/2004 000403 MAINTENANCE SUPERINTENDENTS 110504 MEMBERSHIP: KELLY SMITH MEMBERSHIP: KELLY SMITH 220.4303.5503 30.00 MEMBERSHIP: DANNY CARVALHO 220.4303.5503 30.00 MEMBERSHIP: PAUL MARSALEK 220.4303.5503 30.00 MEMBERSHIP: RANDY ROBINSON 220.4303.5503 30.00 MEMBERSHIP: SHANE TAYLOR 220.4303.5503 30.00 MEMBERSHIP: ROBERTO CRUZ 220.4303.5501 30.00 MEMBERSHIP:JEREMY KAUFMAN 220.4303.5501 30.00 MEMBERSHIP: ED MADRID _ 220.4303.5501 30.00 MEMBERSHIP:JOSE SAHAGUN 220.4303.5501 30.00 MEMBERSHIP: MANUEL MARTINS 220.4303.5501 30.00 Total : 300.00 118487 11/16/2004 000403 MAINTENANCE SUPERINTENDENTS 111004 SEMINAR/DINNER:TAYLOR, SMITH SEMINAR/DINNER:TAYLOR, SMITH 220.4303.5501 135.00 Total : 135.00 118488 11/16/2004 004662 MOORE,TED 111604 PURCHASE OF POPLAR PONDING Page: 1 vchlist Voucher List Page: 2 17/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# DescriptioNAccount Amount 118488 11/16/2004 004662 MOORE,TED (Continued) PURCHASE OF POPLAR PONDING 284.4103.6601 100,000.00 Total : 100,000.00 118489 11/17/2004 004662 MOORE,TED 111704 POPLAR PONDING BASIN POPLAR PONDING BASIN 350.5760.7001 15,000.00 Total : 15,000.00 118490 11/18/2004 002177 SECRETARY OF STATE 111704 NOTARY PUBLIC EXAM-COM.RENE NOTARY PUBLIC EXAM-COM.RENE 010.4002.5503 40.00 Total : 40.00 118491 11/18/2004 000636 TERBORCH, RICK 111604 IACP CONFERENCE:EXPENSES IACP CONFERENCE:EXPENSES 010.4201.5501 216.00 Total : 216.00 118492 11/18/2004 003992 CPRS DISTRICT VIII 111804 CONF.REGIST.-HERNANDEZ, PER CONF.REGI6T.-HERNANDEZ, PER 010.4421.5501 100.00 Total : 100.00. 118493 11/19/2004 000471 1 HOUR PHOTO PLUS 5082 FILM DEVELOPING FILM DEVELOPING 220.4303.5255 13.38 Total : 13.38 118494 11/19/2004 000034 APEX SHARPENING WORKS 24908 PARTS-FLOTO PUMP F107 PARTS-FLOTO PUMP F107 010.4211.5603 36.36 Total : 36.36 118495 11/19/2004 002632 API WASTE SERVICES 4AX00050 R/O BIN-DUMP/RETURN SVCS. Page: 2 4 Voucher List Page: 3 D04 10:28:OOAM CITY OF ARROYO GRANDE ►de: boa r Date Vendor Invoice PO# Description/Account Amount Amount 11/19/2004 002632 API WASTE SERVICES (Continued) 133.00 R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 375.00 4BA00029 R/0 BIN-DUMP/RETURN SVCS. 29.00 R/O BIN-DUMP/RETURN SVCS. 29.00 010.4213.5303 250.00 Total : 625.00 11/19/2004 003745 ARROWHEAD SCIENTIFIC, INC 18603 FINGERPRINT INK 23.27 FINGERPRINT INK 23.27 010.4201.5255 27.00 Total : 27.00 11/19/2004 002180 AVAYA, INC 2719827286 MERLIN PHONES:SERV.AGREEMEI 156.93 MERLIN PHONES:SERV.AGREEMEI 156.93 010.4211.5403 13.74 Total : 13.74 � 11/19/2004 004650 AVERY,JONATHAN 111604 REFUND F.C. BASKETBALL 877.50 REFUND F.C. BASKETBALL 877.50 010.0000.4613 10.00 Total : 10.00 i 11/19/2004 000055 B&T SVC STN CONTRACTORS, INC 58529J MONITOR CERT./REPIPED DIES. 17.43 MONITOR CERT./REPIPED DIES. 010.4305.5303 887.70 Total : 887.70 8.53 � 11/19/2004 003887 BERGMAN,JIM 111804 BASICALLY CDBG CONF:EXPENSE BASICALLY CDBG CONF:EXPENSE 31.66 250.4800.8054 120.00 Total : 120.00 11/19/2004 001917 BOB'S EXPRESS WASH 100404 CAR WASH:OCT 2004 2.64 CAR WASH: OCT 2004 010.4201.5601 133.00 29.90 4 Page: 3 Voucher List Page� 4 vchlist 11/1912004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Invoice PO# Description/Account Amount Voucher Date Vendor To�� ; 133.00 � Continued 118501 11/19/2004 001917 001917 BOB'S EXPRESS WASH � � REFUND PARK DEPOSIT: ELM ST F 118502 11/19/2004 004092 BREON,DAWN 111204 REFUND PARK DEPOSIT: ELM ST F 010.0000.4354 29.00 Total : 29.00 BOLTS AND HOOKS 118503 11/19/2004 000090 BRISCO MILL&LUMBER YARD 121385 BOLTS AND HOOKS 220.4303.5613 23'2� Total : 23.27 74383 FILTERS 11$504 11/19/2004 000094 BRUMIT DIESEL, INC FILTERS 010.4211.5601 156.93 Ta�� ; 156.93 TAXI SVC: 11/01 -11/14/04 118505 11/19/2004 000156 C COAST TAXI-CAB SVCS, LLC 111604 TqX1 SVC: 11/01 - 11/14/04 225.4553.5507 877.50 Total : 877.50 148071840 MISC PARTS F106 118506 11/19/2004 000603 CARQUEST AUTO PARTS MISC PARTS F106 010.4211.5603 17.43 148071974 OIL SEAL F106 OIL SEAL F106 010.4211.5603 8.53 148-072757 1 CASE OF OIL FOR FLEET SAE 30 1 CASE OF OIL FOR FLEET SAE 30 010.4420.5603 31.66 148073089 SUPER SILICONE: REPAIR PW62 SUPER SILICONE:REPAIR PW62 640.4712.5601 2'� 148073207 LIGHT LIGHT 010.4211.5601 29.90 Page: 4 vchlist Voucher List Page: 5 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118506 11/19/2004 000603 CARQUEST AUTO PARTS (Continued) 148073211 CLUTCH CYL 6405 CLUTCH CYL 6405 010.4212.5601 42,88 Total : 133.04 118507 11/19/2004 000960 CARR, SUSAN 111604 REF:YOUTH B/BALL-CARR REF:YOUTH B/BALL-CARR 010.4424.5351 25.00 Total : 25.00 118508 11/19/2004 004440 CHOICEPOINT BUSINESS& A60001069981 AUTO TRACK XP:OCT 2004 AUTO TRACK XP: OCT 2004 010.4201.5303 150.00 Total : 150.00 118509 11/19/2004 000164 CHRISTIANSON CHEVROLET 12476 SMOG INSP.F317 SMOG INSP.F317 010.4211.5601 35.00 �2506 SMOG INSP. F315 SMOG INSP. F315 010.4211.5601 35.00 12�8 SMOG INSP./TUNE UP F312 SMOG INSP./TUNE UP F312 010.4211.5601 349.07 12565 SMOG INSP. F313 SMOG INSP. F313 01 U.4211.5601 35.00 Total : 454.07 118510 11/19/2004 002407 CINGULAR WIRELESS 138691459 CELL(CODE ENF): 10/05 TO 11/04 CELL(CODE ENF): 10/05 TO 11/04 010.4130.5201 45.57 Total : 45.57 118511 11/19/2004 003599 COMMERCIAL SANITARY SUPPLY 4405011 TRASH LINERS,TOIL.TISSUE,TOW Page: 5 '! vchlist Voucher List Page: 6 7 ! 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE i i Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount it - , 118511 11/19/2004 003599 COMMERCIAL SANITARY SUPPLY (Continued) TRASH LINERS,TOIL.TISSUE,TOW 010.4420.5605 305.34 5 Total : 305.34 9 118512 11/19/2004 000181 COMMUNICATION SOLUTIONS 3349 FILTER CONTROLLER FILTER CONTROLLER 640.4711.5603 533.92 g 3352 REPLACE TRANS. LIFT STATION 7 B REPLACE TRANS.LIFT STATION 7 ; 612.4610.5610 362.50 3358 LEVEL TRANSDUCER LEVELTRANSDUCER Z 612.4610.5610 853.18 3359 LIFT ST.#3 RADIO LIFT ST.#3 RADIO � 612.4610.5610 362.50 2 Total : 2,112.10 '. 118513 11/19/2004 000196 CUESTA EQUIPMENT CO 149506 PUMP REPAIRS F106 PUMP REPAIRS F106 � 010.4211.5603 28.91 � Total : 28.91 118514 11/19/2004 004674 DAVIS, LISA 111204 REFUND PARK DEPOSIT REFUND PARK DEPOSIT � 010.0000.4354 29.00 Total : 29.00 118515 11/19/2004 000210 DIESELRO OF SLO, INC 13877 TOGGLE SWITCH 3 TOGGLE SWITCH 220.4303.5603 24.37 � 14134 SERVICE TO PW51/SMOKE TEST i SERVICE TO PW51/SMOKE TEST 612.4610.5601 480.67 . + � Page: 6 i C vchlist Voucher List Page: 7 11119/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO�! Description/Account Amount 118515 11/19/2004 000210 DIESELRO OF SLO, INC (Continued) 14161 SERVICE&REPAIRS PW33 SERVICE&REPAIRS PW33 220.4303.5601 413J5 Total : 918.79 118516 11/19/2004 003442 EASYLINK SERVICES CORP 07294960411 TRAK SYSTEM USAGE:OCT 2004 TRAK SYSTEM USAGE:OCT 2004 010.4201.5607 4.48 Total : 4.48 118517 11/19/2004 001525 FERGUSON ENTERPRISES, INC 764614 1"COMPRESSION CPLGS 1"COMPRESSION CPLGS 640.4712.5610 ��•22 767657 3/4"BALL VALVES 3/4"BALL VALVES 640.4712.5610 514.80 . Total : 592.02 118518 11/19/2004 004672 FLEMING,SAMANTHA 111604 REFUND SUP.SITTER CLASS/BRE REFUND SUP.SITTER CLASS/BRE I 010.4424.5351 25.00 Total : 25.00 118519 11/19/2004 000262 FRANK'S LOCK&KEY, INC 21257 2 KEYS FOR BUILDING VAN 2 KEYS FOR BUILDiNG VAN 010.4213.5601 3•22 21263 2 KEYS FOR PESTICIDE ROOM � . 2 KEYS FOR PESTICIDE ROOM 010.4420.5605 4.83 ' 21314 022 PULL IGNITION SWITCH i 022 PULL IGNITION SWITCH 010.4201.5601 55.00 i Total : 63.05 i 118520 11/19/2004 000605 GAS COMPANY,THE 11/04-1500 W GAS SERVICES: 1500 W. BRANCH ) ' Page: 7 vchlist Vouche�List Page: 8 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118520 11/19/2004 000605 GAS COMPANY,THE (Continued) GAS SERVICES: 1500 W. BRANCH 010.4145.5401 9.53 11/04910 GAS SERVICES:910 RANCHO PK GAS SERVICES:910 RANCHO PK 010.4145.5401 3.92 11/05-200 N GAS SERVICES:200 N. HALCYON F GAS SERVICES:200 N. HALCYON F 010.4145.5401 132.98 11/08-1375 GAS SERVICES: 1375 ASH ST GAS SERVICES: 1375 ASH ST 010.4145.5401 16.32 11/08-350 S. GAS SERVICES:350 S. ELM ST GAS SERVICES:350 S. ELM ST 010.4145.5401 122.72 Total : 285.47 118521 11/19/2004 002813 GRAINGER, INC,W W 9342123008 FAN METER FOR LIFT FAN METER FOR LIFT 612.4610.5610 28.77 9349893801 1/4 HIP METER FOR LIFT ST#3 BL� 1/4 HIP METER FOR LIFT ST#3 BLb � 612.4610.5610 28.77 Total : 57.54 118522 11/19/2004 000288 GROVER BEACH, CITY OF 111204 CORP YARD SEWER:9/17 TO 11/ CORP YARD SEWER:9/17 TO 11/ 612.0000.4751 40.58 Total : 40.58 118523 11/19/2004 003025 GSI SOILS, INC 13023 RES.NO 1 REPLACEMENT PROJEC RES.NO 1 REPLACEMENT PROJEC 350.5905.7401 5,440.00 Total : 5,440.00 118524 11/19/2004 000292 HACH COMPANY 4062915 MANGANESE TEST SETS Page: 8 vchlist Voucher List Page: 9 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118524 11/19/2004-000292 HACH COMPANY (Continued) MANGANESE TEST SETS 640.4712.5274 215.45 4064137 DEMINERALIZER BOTTLE-WELL 9 DEMINERALIZER BOTTLE-WELL 9 640.4712.5274 13.41 Total : 228.86 118525 11/19/2004 000301 HEACOCK TRAILERS&TRUCK 16797 STEEL TUBING FOR CITY HALL DO STEEL TUBING FOR CITY HALL DO 010.4420.5605 37•� Total : 37.54 118526 11/19/2004 004671 HERNANDEZ,ADELLA 111604 REFUND SUP.SITTER CLASS:ALE REFUND SUP.SITTER CLASS:ALE 010.4424.5351 25.00 Total : 25.00 118527 11/19/2004 000928 HI-TECH EMERGENCY 107428 PUMP PACKING FOR E6696,NAME PUMP PACKING FOR E6696,NAME 010.4211.5603 498.31 107438 REPAIR DAMAGE: E6696 REPAIR DAMAGE: E6696 010.4211.5601 24,052.14 Total : 24,550.45 118528 11/19/2004 004663 HILL,TERRI 111204 CHILDREN IN MOT.REFUND:JESS CHILDREN IN MOT.REFUND:JESS 010.0000.4602 36.50 Total : 36.50 118529 11/19/2004 000345 J J'S FOOD COMPANY, INC 151046 COFFEE COFFEE 010.4211.5255 40.80 Total : 40.80 118530 11/19/2004 000413 JONES 8�MAYER, LAW OFFICES OF 26165 PROF.SERVICES:OCT 2004 Page: 9 vchlist Voucher List Page: 10 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118530 11/19/2004 000413 JONES&MAYER, LAW OFFICES OF (Continued) pROF.SERVICES:OCT 2004 010.4201.5303 87.50 Total : 87.50 118531 11/19/2004 004664 LANGSTON,GREG 111004 REFUND YOUTH BASKETB.-JARE REFUND YOUTH BASKETB.-JARE 010.0000.4613 50.00 Total : 50.00 118532 11/19/2004 000396 M&M LOCK&KEY 13749 REPAIR LOCKS REPAIR LOCKS 350.5410.7001 128.50 Total : 128.50 118533 11/19/2004 004292 MENDOZA, KATHY 111804 CDBG CONF.-MILEAGE CDBG CONF.-MILEAGE 250.4800.8054 139.50 CDBG CONF.-EXPENSES 250.4800.8054 120.00 Total : 259.50 ' 118534 11/19/2004 002179 MICHL GAUGE SALES&SVCS, INC 2852 SERVICE AND CALIB.BACKFLOW T ' SERVICE AND CALIB.BACKFLOW T 010.4420.5603 205.83 Total : 205.83 118535 11/19/2004 004670 MICKEL,NANCY 111604 REFUND F.C. BASKETBALL:NICHOI REFUND F.C.BASKETBALL:NICHOI 010.0000.4613 50.00 Total : 50.00 118536 11/19/2004 004279 MID STATE PLUMBING 8� 111704 WATER CONS.PROG.PHASE I WATER CONS.PROG.PHASE I 350.5409.7001 8,532.79 Page: 10 vchlist VOUCher List Page: 11 11/1912004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118536 11/19/2004 004279 MID STATE PLUMBING& (Continued) FIRE STN. REPLACEMENT PROJE� 8796 ' FIRE STN. REPLACEMENT PROJEC 350.5410.7201 700.00 Total : 9,232.79 118537 11/19/2004 000419 MIDAS MUFFLER&BRAKE 8633 022 REPLACE GEAR SELECTOR S 022 REPLACE GEAR SELECTOR S 010.4201.5601 314.63 86� 011 SWIRL FINISH B.PADS&ROTC 011 SWIRL FINISH B.PADS&ROTC 010.4201.5601 170.58 Total : 485.21 118538 11/19/2004 000429 MINER'S ACE HARDWARE, INC 02224590 TOOLS&SAVEEGEE SPONG FOR TOOLS&SAVEEGEE SPONG FOR 010.4305.5273 52.67 21714349 PLIER SLP;WIRE TIE RE-BAR PLIER SLP;WIRE TIE RE-BAR 010.4424.5252 13.38 21718456 STRAP F101 STRAP F101 � 010.4211.5603 6.37 21718492 HARDWARE F101 HARDWARE F101 010.4211.5603 4.50 21718931 BATTERIES&MARKER BATTERIES&MARKER 010.4211.5603 17.66 21720870 MARKERS F105 MARKERS F105 010.4211.5603 7.49 21721038 CEDAR CEDAR 010.4420.5605 3.21 Page: 11 vchlist Voucher List Page: 12 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118538 11/19/2004 000429 MINER'S ACE HARDWARE, INC (Continued) 21721206 COPPER TUBE COPPER TUBE 010.4211.5605 36J1 21721275 PLUMBING MECH SHOP PLUMBING MECH SHOP 010.421�1.5605 0.53 21721616 RYL LTX WHITE RYL LTX WHITE 010.4420.5605 42.88 21721897 HARDWARE AND PARTS F101 HARDWARE AND PARTS F101 � 010.4211.5601 5.88 21722163 CARWASH � CARWASH 010.4211.5255 11 J8 21722508 PAINT; DRAIN CLEANER PAINT; DRAIN CLEANER 010.4420.5605 92.07 21723714 FASTENERS; PULL UTILITY;PIER C FASTENERS; PULL UTILITY;PIER C 010.4420.5605 36.87 21723800 NYLON SPIRAL BRUSH NYLON SPIRAL BRUSH . 612.4610.5273 1.06 21726541 SWITCH PUSH BUTTON SWITCH PUSH BUTTON 612.4610.5603 5.35 Total : 338.41 118539 11/19/2004 000441 MULLAHEY FORD 999666 021 SWITCH ASSEMBLY 021 SWITCH ASSEMBLY 010.4201.5601 15.21 Total : 15.21 118540 11/19/2004 000995 MURDOCK, INC 747004305 DRAIN PAN FOR ELM ST FOUNTAI Page: 12 vchlist Voucher List Page: 13 11/1912004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118540 11/19/2004 000995 MURDOCK, INC (Continued) DRAIN PAN FOR ELM ST FOUNTAI 010.4420.5605 121.00 Total : 121.00 118541 11/19/2004 002927 NATIONAL RESOURCE SAFETY 66820 SHIPPING OF SAFETY VIDEOS SHIPPING OF SAFETY VIDEOS i 220.4303.5501 19.40 R10087-17 ANNUAL RENEWAL OF VID.LIBR ANNUAL RENEWAL OF VID.LIBR 220.4303.5501 470.00 Total : 489.40 118542 11/19/2004 000451 NATL EMERGENCY&ASSN 188439 NENA MEMBERSHIP HOLT DUES 2 NENA MEMBERSHiP HOLT DUES 2 010.4201.5503 60.00 Total : 60.00 118543 11/19/2004 004673 NIPOMO PRESBYTERIAN CHURCH 111604 REFUND SUP.SITTER CLASS:AMB � REFUND SUP.SITTER CLASS:AMB 010.4424.5351 25.00 ' Total : 25.00 118544 11/19/2004 000468 OFFICE DEPOT 259557697-001 SIGN FOR RECORDS SIGN FOR RECORDS 010.4201.5201 13.93 263618019-001 OFFICE SUPPLIES OFFICE SUPPLIES 010.4130.5201 110.32 263749459 TONER AND MARKERS TONER AND MARKERS 010.4211.5201 172.85 Total : 297.10 118545 11/19/2004 001886 OFFICEMAX CREDIT PLAN 102204 OFFICE SUPPLIES OFFICE SUPPLIES 010.4120.5201 21.92 I, Page: 13 i vchlist Voucher List Page: 14 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118545 11/19/2004 001886 OFFICEMAX CREDIT PLAN (Continued) OFFICE SUPPLIES I 58543275 OFFICE SUPPLIES 010.4211.5201 26.80 Total : 48.72 110304 DESIGN GRAPHICS:GUIDELINES 118546 11/19/2004 004494 OKANO,YOUSMAN DESIGN GRAPHICS:GUIDELINES 010.4130.5303 45.00 Total : 45.00 22849 BRISCO RD MIXED USE TRAF.STU 118547 11/19/2004 004085 OMNI MEANS BRISCO RD MIXED USE TRAF.STU 010.0000.2525 2,823.62 Total : 2,823.62 111604 PUPPY PLAY SCHOOL:START 11 118548 11/19/2004 000504 PORTE,DENISE PUPPY PLAY SCHOOL: START 11 010.4424.5351 . 1,102.50 Total : 1,102.50 REVERSE OSMOSIS RENTAL: 118549 11/19/2004 000531 RICHETTI WATER CONDITIONING 30547 REVERSE OSMOSIS RENTAL: 010.4201.5604 15.00 Total : 15.00 � 111604 BALLET-JAZZ FOR KIDS FALL 200 118550 11/19/2004 003363 RIPPY, NINA BALLET-JAZZ FOR KIDS FALL 200 010.4424.5351 204•�5 Total : 204.75 111004 F.CITIES BB REFUND($50 LESS$1 118551 11/19/2004 004665 ROLAND,LISA F.CITIES BB REFUND($50 LESS$1 010.0000.4613 40.00 Total : 40.00 118552 11/19/2004 003991 S&S SEEDS, INC BL1773-04 WILDFLOWER SEEDS: R.GRANDE Page: 14 vchlist Voucher List Page: 15 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118552 11/19/2004 003991 S&S SEEDS, INC (Continued) WILDFLOWER SEEDS: R.GRANDE 010.4420.5605 111.90 Total : 111.90 118553 11/19/2004 000803 SAN LUIS MAILING SVC 28285 UTILITY BILL MAtLING: NOV 1,200 , UTILITY BILL MAILING: NOV 1,200 640.4710.5201 1,005.82 I Total : 1,005.82 118554 11/19/2004 000541 SANCHEZ, DAVID 10040 MEAL REIMBURSEMENT MEAL REIMBURSEMENT 010.4201.5501 23.33 110804 MILEAGE REIMB.(695 MILES) MILEAGE REIMB.(695 MILES) 010.4201.5501 260.62 Total : 283.95 118555 11/19/2004 000581 SAXE-CLIFFORD, SUSAN 4-1111-4 PSYCH.-EGGERS PSYCH.-EGGERS 010.4201.5315 350.00 I Total : 350.00 118556 11/19/2004 003108 SBC/MCI T3029160 473-2198 10/1 TO 11/10 473-2198 10/1 TO 11/10 010.4145.5403 46.45 T3029164 805-473-5100 805-473-5100 010.4145.5403 777.86 T3029166 805-473-5400 I 805-473-5400 I 010.4145.5403 82.45 T3029174 481-6944 10/1 TO 11/10 481-6944 10/1 TO 11 N 0 010.4201.5403 109.71 Total : 1,016.47 Page: 15 __ Page: 16 Voucher List vchlist CITY OF ARROYO GRANDE 11/1912004 10:28:OOAM Bank code: boa Amount Invoice PO# Description/Account Voucher Date Vendor VEHICLE FORF.201727/RPLCD CK 1185 11/19/2004 000552 SLO COUNTY AUDITOR-CONTROLLER 111204 VEHICLE FORF.201727/RPLCD CK 802,06 010.0000.2217 Total : 802.06 103104 DRUG TEST MINDER 118558 11/19/2004 004527 SLO COUNTY LABORATORY DRUG TEST MINDER 31.00 010.4201.5324 Total : 31.00 JI13739002 OFFICE SUPPLIES 118559 11/19/2004 000612 STAPLES OFFICE SUPPLIES 687.07 010.4201.5201 Total : 687.07 HANDHELD RADIO HT 1250/BATT. 118560 11/19/2004 000616 STERLING COMMUNICATIONS �9822 HANDHELD RADIO HT 1250/BATT. 918.06 010.4201.5606 19847 REPAIR RADIOS REPAIR RADIOS 99.00 010.4211.5603 19854 REPAIR STROBE LIGHT PW62 REPAIR STROBE LIGHT PW62 95.12 640.4712.5603 19855 REPAIR RADIO PW32 REPAIR RADIO PW32 g6.00 640.4712.5603 P19823 ACCOUSTIC TUBES ACCOUSTIC TUBES 40.22 010.4201.5606 P19845 SERVICE AGREEMENT DEC 04 SERVICE AGREEMENT DEC 04 974.00 010.4201.5606 Total : 2,212.40 I 118561 11/19/2004 004667 STILWELL,TARA 111204 REFUND PARK DEPOSIT:ELM ST P I Page: 16 vchlist VouCher List Page: 17 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118561 11/19/2004 004667 STILWELL,TARA (Continued) � REFUND PARK DEPOSIT:ELM ST P ' 010.0000.4354 29.00 Total : 29.00 118562 11/19/2004 004666 SWRCB FEES O409251 DISCHARGE PERMIT 07/01/04-0 DISCHARGE PERMIT 07/01/04-0 612.4610.5303 872.00 Total : 872.00 118563 11/19/2004 000632 TEE'S PLUS 162617 DARE SWEATSHIRTS;BALLS;STC DARE SWEATSHIRTS;BALLS;STC 010.4201.5504 371.00 Total : 371.00 118564 11/19/2004 002370 TITAN INDUSTRIAL 110204 BAND-AIDS;ASPIRIN;ANTIBIOTIC BAND-AIDS;ASPIRIN;ANTIBIOTIC 010.4420.5255 20.63 Total : 20.63 118565 11/19/2004 000642 TOSTE GRADING&PAVING 0002564 OIL OIL 220.4303.5613 60.00 Total : 60.00 118566 11/19/2004 000650 TROESH READY MIX, INC 333 � RECYCLE CONCRETE RECYCLE CONCRETE 220.4303.5307 209.71 82152 4.5 YDS SK SLURRY,TRENCH BCK 4.5 YDS SK SLURRY,TRENCH BCK 640.4712.5610 290.11 Total : 499.82 118567 11/19/2004 000669 UNION ASPHALT, INC 170763 ASPHALT ASPHALT 220.4303.5613 96.98 Page: 17 vchlist Voucher List 11/19/2004 10:28:OOAM Page: 18 CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# --'—' Description/Account Amount 118567 11/19/2004 000669 UNION ASPHALT, INC (Continued) PW2004-04 ASPHALT:VALLEY GARDENS PRO ASPHALT:VALLEY GARDENS PRO 350.5660.7001 82,991.91 Total : 83,088.89 118568 11/19/2004 000671 UNITED GREEN MARK, INC 3806037 � WHITE MARKING SPRAY PNT-SOT WHITE MARKING SPRAY PNT-SOT 010.4430.5255 39.84 Total : 39.84 118569 11/19/2004 000666 UNITED RENTALS 44387778-001 TRASH PUMP(WATER)-R.GRANDE TRASH PUMP(WATER)-R.GRANDE 010.4420.5552 35.55 Total : 35.55 118570 11/19/2004 000673 US POSTAL SERVICE 111604 POSTAGE:METER 42167122 POSTAGE:METER 42167122 010.4145.5201 3,000.00 Total : 3,000.00 118571 11/19/2004 000677 VALKO, PEGGY 111204 ART CLASSES-VALKO ART CLASSES-VALKO 010.4424.5351 443.20 Total : 443.20 118572 11/19/2004 002137 VERIZON WIRELESS 1901645246 PATROL CELL PHONES 10/4 TO 1 PATROL CELL PHONES 10/4 TO 1 010.4201.5403 323.92 1902187579 HOPKINS CELL PHONE 11/7 TO 1 HOPKINS CE�L PHONE 11/7 TO 1 010.4201.5403 q.q 23 Total : 368.15 118573 11/19/2004 002000 VERIZON WIRELESS MESSAGING SVC L5-252720 MIS PAGER MONTHLY SERVICES MIS PAGER MONTHLY SERVICES 010.4140.5303 11.33 Page: 18 vchlist Voucher List Page: 19 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118573 11/19/2004 002000 002000 VERIZON WIRELESS MESSAGING� (Continued) Total : 11.33 118574 11/19/2004 000685 WALLACE&ASSOCIATES,JOHN L 14577A SERVICES RENDERED 08/1 -8/3 SERVICES RENDERED 08/1 -8/3 010.4130.5303 9,363.11 Total : 9,363.11 118575 11/19/2004 002609 WATERBOYS PLUMBING 10880 CLEAR BLOCKAGE IN LAV SINK CLEAR BLOCKAGE IN LAV SINK 010.4201.5604 85.00 Total : 85.00 118576 11/19/2004 000687 WAYNE'S TIRE, INC 745048 REPAIR FLAT TIRE P31 REPAIR FLAT TIRE P31 010.4420.5601 81.50 -745326 2 NEW FRONT TIRES P7 2 NEW FRONT TIRES P7 - 010.4420.5601 2g4.2g 745335 SERVICElfIRES FOR PW62 SERVICElfIRES FOR PW62 640.4712.5601 474.42 Total : 840.20 118577 11/19/2004 000689 WEST PAYMENT CENTER 6026705218 JURY INSTRUCTIONS JIiRY INSTRUCTIONS 010.4201.5255 gp.44 � Total : 80.44 118578 11/19/2004 004668 WHITE, ERIC 111204 REFUND PARK DEPOSIT-STROTH REFUND PARK DEPOSIT-STROTH 010.0000.4354 29.00 Total : 29.00 118579 11/19/2004 003994 WILDLAND FIREFIGHTER 111004 SUBSCRIPTION 2004-05(WHITNE SUBSCRIPTION 2004-05(WHITNE 010.4211.5503 19.90 Page: 19 vchlist Voucher List Page: 20 11/19/2004 10:28:OOAM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 1'18579 11/19/2004 003994 003994 WILDLAND FIREFIGHTER (Continued) Total : 19.90 118580 11/19/2004 000704 WITMER-TYSON IMPORTS T4115 SUPPLIES SUPPLIES 010.4201.5322 368.94 Total : 368.94 118581 11/19/2004 004669 WONNELL, BRYAN 111604 REFUND F.C. BASKETBALL:AUSTI REFUND F.C. BASKETBALL:AUSTI 010.0000.4613 50.00 Total : 50.00 97 Vouchers for bank code: boa Bank total : 276,688.57 97 Vouchers in this report Total vouchers : 276,688.57 Page: 20 ATTACHMENT 3 vchlist Voucher List Page: 1 11/24/2004 3:56:41 PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# DescriptioNAccount Amount 118586 11/24/2004 003817 AMERIPRIDE UNIFORM SVCS 6650287 UNIFORMSlTOWELS/MATS UNIFORMS/TOWELS/MATS 010.4213.5303 19.52 B650290 UNIFORMS/TOWELS/MATS UNIFORMS/TOWELS/MATS 010:4213.5303 6.31 6650291 UNIFORMS/TOWELSMIATS UNIFORMSlfOWELS/MATS 010.4213.5303 8.40 6650292 UNIFORMS/TOWELS/MATS UNIFORMSlfOWELS/MATS 010.4213.5303 5.00 8650293 UNIFORMSlTOWELS/MATS UNIFORMS/TOWELS/MATS 010.4213.5303 9.45 B650298 UNIFORMSlTOWELSMIATS � • UNIFORMSlfOWELS/MATS 612.4610.5143 5.88 6650299 UNIFORMS/TOWELS/MATS UNIFORMS/TOWELS/MATS 220.4303.5143 20.58 8650300 UNIFORlVIS/TOWELS/MATS UNIFORMS/TOWELS/MATS 010.4301.5143 1.47 UNIFORMS/TOWELS/MATS . 640.4712.5143 18.67 6650301 UNIFORAASJTOWELSMIATS UNIFORMS/TOWELS/MATS 010.�420.5143 23.30 8650302 UNlFORMS/TOWELSIMATS UNIFORMSlTOWELS/MATS 010.4213.5143 5.00 8650303 UNIFORMS/TOWELS/MATS UNiFORMSlTOWELS/MATS 010.4305.5143 5.00 Page: 1 , Page: 2 Voucher List vchlist CITY OF ARROYO GRANDE 1112412004 3:56:41PM Bank code: boa Amount Vouc=_ Date .Vendor Invoice PO# Description/Account Continued) UNIFORMS/TOWELS/MATS 118586 11/24/2004 003817 AMERIPRIDE UNIFORM SVCS gg53569 UNIFORMS/TOWELS/MATS 010.4213.5303 10.38 6653571 UNIFORMS/TOWELS/MATS UNIFORMSlfOWELS/MATS 20,48 010.4213.5303 6653572 UNIFORMSlfOWELS/MATS UNIFORMSITOWELS/MATS 5 88 612.4610.5143 B653573 UNIFORMS/TOWELS/MATS UNIFORMS/TOWELS/MATS 20.58 � 220.4303.5143 6653574 UNIFORMSlTOWELS/MATS UNIFORMS/TOWELS/MATS �.47 � 010.4301.5143 UNIFORMS/TOWELSMIATS 14.70 g40.4712.5143 6653575 UNIFORMS/TOWELSIMATS UNIFORMSlTOWELS/MATS 28,46 010.4420.5143 B653576 UNIFORMS/TOWELSIMATS UNIFORMS/TOWELSIMATS 2� 010.4213.5143 UNIFORMSlfOVVELS/MATS 11.03 010.4213.53U3 8653577 UNiFORMSlfOWELS/MATS UNIFORMS/TOWELSIMATS 10.55 010.4305.5143 �� UNIFORMS/TOWELS/MATS UNIFORMS/TOWELSMIATS 18.68 010.4213.5303 B6�� UNIFORMS/TOWELS/MATS UNIFORMS/TOWELS/MATS 6,31 010.4213.5303 , Page: 2 vchlist Voucher List Pa9e: 3 11/24/2004 3:56:41 PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Descript�oNAccount Amount 118586 11/24/2004 003817 AMERIPRIDE UNIFORM SVCS (Continued) 6656848 UNIFORMSlfOWELS/MATS UN I FORMSlTOWELS/MATS 010.4213.5303 8.40 6656849 UNIFORMS/TOWELS/MATS U N I FO R M S/TO W E LS/MATS 010.4213.5303 5.00 6656850 UNIFORMS/TOWELS/MATS . UNIFORMSlTOWELS/MATS 010.4213.5303 9.45 B656854 UNIFORMS/TOWELS/MATS UNIFORMS/TOWELS/MATS 612.4610.5143 � 5.88 ' � 8656855 UNIFORMSlfOWELS/MATS � UNIFORMS/TOWELS/IUATS 220.4303.5143 � 20.58 6656856 UNIFORMS/TOWEtSMIATS UNIFORMS/TOWELS/MATS 010.4301.5143 1.47 UNIFORMS/TOWELS/MATS 640:4712.5143 16.17 B656857 UNIFORMS/TOWELS/MATS UNI FORMS/TOWELS/MATS 010.4420.5143 20.58 8656859 UNIFORMS/TOWELS/MATS UNIFORMS/TOWELS/MATS 010.4213.5143 5.00 B656860 UNIFORMSlfOWELS/MATS - UNIFORMS/TOWELS/MATS 010.4305.5143 5.00 6660132 UNIFORMSlTOWELS/MATS UNIFf3RtIdSlfOWELS/MATS 010.4213.5303 10.38 8660134 UNIFORMS/TOWELS/MATS UNIFORMS/TOWELS/MATS 010.4213.5303 20.48 Page: 3 , vchlist Voucher List Page: 4 11/24/2004 3:56:41 PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118586 11/24/2004 003817 AMERIPRIDE UNIFORM SVCS (Continued) B660135 UNIFORMS/TOWELS/MATS UNIFORMS/TOWELS/MATS 612.4610.5143 5•88 � B660136 UNIFORMS/TOWELS/MATS I UNIFORMS/TOWELS/MATS � 220.4303.5143 20.58 ' g66p137 UNIFORMS/TOWELS/MATS '� UNIFORMSlTOWELS/MATS j 010:4301.5143 1.47 i UNIFORMS/TOWELS/MATS � 640.4712.5143 14.70 6660138 UNIFORMSlfOWELS/MATS . UNIFORMS/TOWELS/MATS 010.4420.5143 28•� �6660139 UNIFORMS/TOWELS/MATS UNIFORMS/TOWELS/MATS 010.4213.5143 2•� UNI FORMS/TOWELS/MATS { 010.4213.5303 11.03 � B660140 UNIFORMS/TOWELS/MATS UNIFORMS/TOWELS/MATS 010.4305.5143 10.55 Total : 504.04 118587 11/24/2004 002632 API WASTE SERVICES 46100037 R/0 BIN-DUMP/RETURN SVCS. R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 �I Total: 250.00 118588 11/24/2004 000058 BANK OF AMERICA 11/0&2031 FIRE PREVENTION-OPEN HOUSE: FIRE PREVENTION-OPEN HOUSE: 010.4211.5504 410.46 I Page: 4 _�� -��-v._..-�...�.---- __ . page: 5 � Voucher List vchlist CITY OF ARROYO GRANDE 1112412004 3:56:41 PM PO# Description�p`�count Amount Bank code: boa Invoice Vouahe_�_ pa� Vendor �Continued) OFFICE SUPPLIES ��858g 11124/2004 000058 BANK OF AMERICA 11/08-2059 OFFICE SUPPLIES g3,81 010.4211.5201 2005 CALENDAR 31.98 010.4211.5201 � VCR HOLDER 5g,p0 010.4211.5255 � Fp�(MACHINE(NPP BUDGE�FOR 289.55 010.00��•�13 I DINNER(AFSS MTG) . 21.34 010.4211.5501 BATTERIES FOR AED'S&BA'S 101.52 010.4211.5206 LODGING(AFSS MTG) 48.95 010.4211.550� SEMINAR:ROB STRONG 11/08-2083 SEMINAR:ROB STRONG 90� 010.4130•5�1 CONFERENCE:RYAN FOSTER 99.00 010.4130.55�� BACK REST FOR KH 36.45 010.4130.5201 OFFICE SUPPLIES 13.84 010.4130.5201 I Page: 5 ( � . ' vchlist Voucher List page: g 11/24/2004 3:56:41PM CITY OF ARROYO GRANDE I Bank code: boa Voucher Date Vendor Invoice PO# DescriptioNAccount. Amount 118588 11/24/2004 000058 BANK OF AMERICA (Continued) 11/08-2091 ALBERTSONS-SkJPPLIES CJPIA TR ALBERTSONS-SUPPLIES CJPIA TR 010.4101.5501 108.61 SPENCER'S-HALLOWEEN SUPPL 010.4101.5319 72.98 WAL MART-HLWN CANDY FOR V 010.4001.5504 53.52 REFERENCE CHECKS � 010.4425.5315 24.00 UCSB/SLO ECON FRCST REG:ADA 010.4101.5501 120.00 UCSB/SLO ECON FRCST REG:STR 010.4130.5501 120.00 UCSB/SLO ECON FRCST REG:BER 010.4130.5501 120.� OFFICE MAX-SUPPLIES/COMPUTE 010.4201.5255 187.67 I SAAART&FINAL: HALLOWEEN SU 010.4101.5319 267.93 11/08-2581 TRAVEUTRAINING CONF(R.JUARE TRAVEUTRAINING CONF(R.JUARE 010.4305.5501 95.85 TEST FEE FOR UNDGRND STRG T 010.4305.5501 75.00 11/08-4272 CALPERS CONF REGISTRATION CAIPERS CONF REGISTRATION 010.4120.5501 250.00 i HILTON HOTELS,CALPERS , 010.4120.5501 528.24 ,I Page: 6 vchlist Voucher List Page: 7 11/24/2004 3:56:41PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# DescriptloNAccount Amount 118588 11/24/2004 000058 BANK OF AMERICA (Continued) 11/08-7762 SUPPLIES:CRAFTS AND GAMES SUPPLIES:CRAFTS AND GAMES 010.4425.5255 425.44 SNACK SUPPLIES 010.4425.5259 212.71 SPECIAL EVENTS(HALLOWEEN) 010.4424.5252 808.50 PRESCHOOL SUPPLIES - 010.4423.5254 69.06 � PLAYGROUND SUPPLIES 010.4422.5256 17.00 11/08-9328 WYNDHAM HOTELS,CONF.-ADA WYNDHAM HOTELS,CONF:ADA 010.4101.5501 855.15 11/08-9444 HILTON HOTELS-PARMA CONF.(S HILTON HOTELS-PARMA CONF.(S 010.4101.5501 440.23 THRIFTY CAR RENTAL-PARMA(S 010.4101.5501 169.10 REG.FEE-PARMA CONF.(SISKO) 010.4101.5501 375.00 Total : 6,678.89 118589 11/24/2004 004675 BEARD,CHRIS 111804 REFUND OVERPAYMENT:182 PINE REFUND OVERPAYMENT:182 PINE 640.0000.1110 9.15 � Total : 9.15 118590 11/24/2004 001266 BRANCH STREET DELI 757 SUPPLIES/REFRESHMENTS-ELEC SUPPLIES/REFRESHMENTS-ELEC 010.4001.5201 102.00 Total : 102.00 118591 11/24/2004 000090 BRISCO MILL&LUMBER YARD 120435 TAN BLOCK Page: 7 Page: 8 Voucher List vchli5t � CITY OF ARROYO GRANDE 11124/2004 3:56:41 PM Bank code: boa Amount Invoice PO# Description/Account Vouc=_ pate Vendor Continued) TAN BLOCK 118591 11/24/2004 000090 BRISCO MILL&LUMBER YARD � 12� 640.4712.5610 120528 TAN BLOCK-RETURNED TAN BLOCK-RETURNED _12� 640.4712.5610 PUBLIC WORKS-SUPPLIES � 120532 PUBLIC WORKS-SUPPLIES �, 640.4712.5273 32.16 � PUBLIC WORKS-SUPPLIES 23,48 640.4712.5610 - LIGHTBULBS 120630 LIGHTBULBS 18.40 010.4201.5604 BLUE RN-P�N 120670 BLUE RN-PW 9.11 612.4610.5610 120713 HEX BOLT „ HEX BOLT 0.92 640.4712.5610 BALL TOP&QRT PAINT 120805 BALL TOP&QRT PAINT a10.4213.5604 16.72 BLUE ULTRA SILICONE 120824 BLUE ULTRA SIUCONE 640.4712.5610 5.89 ANT SPRAY 120849 ANT SPFtAY II 11.34 640.4712.5255 ' 120870 CARGO NET FOR ELM ST STORAG _ CARGO NET FOR ELM ST STORAG 47.17 010.4213.560�4 NUTS AND BOLTS 120922 NUTS AND BOLTS 19.73 640.4712.5610 Page: $ � ._��._w.� II vchlist Voucher List Pa e: 9 9 11/24/2004 3:56:41PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# DescriptioNAccount Amount 118591 11/24/2004 000090 BRISCO MILL&LUMBER YARD (Continued) 120959 MAPP GAS&KIT-SOTO COMPEX MAPP GAS 8�KIT-SOTO COMPEX 010.4430.5605 17.14 � 120961 TORCH HEAD&STRIKER-SOTO R TORCH HEAD&STRIKER-SOTO R 010.4430.5605 35.16 120985 LUMBER-REPAIRS RANCHO GR.P LUMBER-REPAIRS RANCHO GR.P 010.4420.5605 14.64 121064 SUPPLIES SUPPL�ES 640.4712.5604 150.49 121073 GAGE WIRE GAGE WIRE � 640.4712.5610 6.75 121100 ROPEMIEATHERSTRIP/TOOL BOX ROPENVEATHERSTRIPlTOOL BOX 010.4201.5255 36.52 j 121232 SUPPLIES j SUPPLIES 640.4712.5610 6.75 121609 BOLTS';WASHERS';NUTS'/MECH S BOLTS';WASHERS';NUTS'/MECH S 010.4305.5255 97.15 121610 BOLTS';WASHERS';NUTS'-MECH S BOLTS';WASHERS';NUTS'-MECH S 010.4305.5255 87.23 , Total: 636.75 118592 11/24/2004 001577 BURDINE PRINTING 4164 PLUMBING RETROFIT-LETTERS/F PLUMBING RETROFIT-LETTERS/F 350.5409.7001 750.75 Total : 750.75 118593 11/24/2004 003168 CELLULAR ONE 112204 710-4014/10-9 TO 11-8,2004 Page: 9 vchlist Voucher List Page: 10 11/24/2004 3:56:41 PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# DescriptioNAccount Amount 118593 11/24/2004 003168 CELLULAR ONE (Continued) 710-4014/10-9 TO 11-8,2004 010.4425.5255 105.79 Total: 105.79 118594 11/24/2004 000171 CUNICAL LABORATORY OF 737644 WATER SAMPLES WATER SAMPLES 640.4710.5310 1,600.00 � Total: 1,600.00 118595 11/24/2004 002842 COMMERCIAI MAINTENANCE SVC 1113-1004 FLOOR CLEANING-WOMEN'S CLU FLOOR CLEANING-WOMEN'S CLU 010.4213.5303 525.00 Total: 525.00 118596 11/24/2004 000185 CONSOLIDATED ELECTRICAL DIST 7605-�{42619 - FREIGHT CHGE FROM INV#442117 FREIGHT CHGE FROM INV#442117 010.4430.5605 10.97 Total: 10.97 118597 11/24/2004 000794 COUNTRY CHRISTMAS BOUTIQUE 112204 W/C-COMM CENTER NOV 18-20,2 SUPERVISION 18.25 HRS�$9 010.0000.4355 -164.25 W/C-COMM CENTER NOV 18-20,2 010.00OU.2206 250.00 Total : 85.75 118598 11/24/2004 000189 CREDIT BUREAU REPORTS#75 0430517071 CREDIT REPORT:PILLOW CREDIT REPORT: PILLOW 010.4120.5315 10.00 Total : 10.00 118599 11/24/2004 000195 CRYSTAL SPRINGS WATER CO 14273 BOTTLED WATER BOTTLED WATER 010.4421.5201 44.50 Page: 10 vchlist Voucher List Page: 11 11/2M2004 3:56:41PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# DescriptioNAccount Amounf 118599 11/24/2004 000195 CRYSTAL SPRINGS WATER CO (Continued) 17922 BOTTLED WATER BOTTLED WATER 010.4101.5201 16.84 � BOTTLED WATER 010.4120.5201 16.83 BOTTLED WATER _ 010.4130.5201 16.83 18068 BOTTLED WATER B�TTLED WATER 010.4001.5201 11.50 48517 BOTTLED WATER BOTTLED WATER 010.4301.5201 34.50 63949 BOTTLED WATER BOTTLED WATER 010.4430.5605 28.75 70931 BOTTLED WATER BOTTLED WATER 010.4420.5255 " 23.00 9/30-48519 BOTTLED WATER BOTTLED WATER 010.4212.5255 11.50 Total : 204.25 118600 11/24/2004 000196 CUESTA EQUIPMENT CO 13325 4 1l2"DISC GRINDER-MECH SHOP 41/2"DISC GRINDER-MECH SHOP 010.4305.5255 111.52 Total: 111.52 118601 11/24/2004 004676 ECS IMAGING, INC. 4229 LASERFICHE UPGRADE/ANNUAL S LASERFICHE UPGRADE/ANNUAL S 010.4140.5303 4,502.36 Total : 4,502.36 118602 11/24/2004 001525 FERGUSON ENTERPRISES, INC 771466-1 1"PVC FITTINGS Page: 11 vchlist Voucher List Page: 12 14/24/2004 3:56:41 PM CITY OF ARROYO GRANDE Bank code: boa Invoice PO# DescriptionlAccount Amount Voucher Date Vendor � 11g602 11/24/2004 001525 FERGUSON ENTERPRISES, INC (Continued) �°pVC FITTINGS � 640.4712.5610 71.86 Total: 77.86 118603 11/24/2004 000262 FRANK'S LOCK&KEY, INC 21324 - BOLT&KEYS FOR JC BUILDING BOLT&KEYS FOR JC BUILDING 010.4430.5605 48.26 Total : 48.26 WELL#10 DESIGN&CONSTRUCTI 118604 11/24/2004 004372 GARING TAYLOR 8�ASSOCIATES 4567 WELL#10 DESIGN&CONSTRUCTI 350.5934.7501 1,073.25 Total: 7,0T3.25 118605 11/24/2004 000291 HAAKER EQUIPMENT, INC C37519 REAR BUMPER-PW51 REAR BUMPER-PW51 612.4610.5601 459.67 Total : 459.67 118606 11/24/2004 001237 HANSON AGGREGATES 103206 ASPHALT ASPHALT 220.4303.5613 63.87 103234 ASPHALT ASPHALT ' 220.4303.5613 370.55 103273 ASPHALT ASPHALT 220.4303.5613 246.50 ,�� COBBLE ROCK COBBLE ROCK 220.4303.5613 320.63 Total : 1,001.55 CLEAN&REPAIR PUMP HEAD F1 118607 11/24/2004 000928 HI-TECH EMERGENCY 107457 CLEAN 8 REPAIR PUMP HEAD F1 010.4211.5603 119.22 Page: 12 vchlist Voucher List Pa9e: 13 11/24/2004 3:56:41 PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118607 11/24/2004 000928 000928 HI-TECH EMERGENCY (Continued) Total : 119.22 118608 11/24/2004 003717 HOGUE,CHRISTINE 112204 REFUND PARK DEPOSIT REFUNp PARK DEPOSIT 010.0000.4354 29•00 Total : 29.00 118609 11/24/2004 002820 INDOFF, INC 5271817 OFFICE SUPPLIES-SEWER OFFICE SUPPLIES-STREETS 220.4303.5201 151.61 OFFICE SUPPLIES-AUTOMOTIVE 010.4305.5201 91.25 OFFICE SUPPLIES-SEWER 612.4610.5201 110.82 � 7�36 OFFICE SUPPLIES OFFICE SUPPLIES 010.4421.52U1 348.24 83933 OFFICE SUPPLIES OFFICE SUPPLIES 010.4211.5201 �2•� Total : 1,244.48 118610 11/24/2004 004677 MARTIN, RANDY 112204 REFUND PARK DEPOSIT REFUND PARK DEPOSIT 010.0000.4354 29.00 Total : 29.00 118611 11/24/2004 000429 MINER'S ACE HARDWARE, INC 114 SUPPLIES-TRAINING SUPPLIES-TRAINING 010.4211.5501 57.86 115 MISC.SUPPLIES MISC.SUPPLIES 010.4211.5605 98.62 116 STAIN . STAIN 010.4420.5605 40.73 Page: 13 vchlist Voucher List Page: 14 11/24/2004 3:56:41 PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# DescriptioNAccount Amount 118611 11/24/2004 000429 MINER'S ACE HARDWARE, INC (Continued) 121 CREDIT CREDIT 010.4211.5501 -11.79 �� BATTERIES BATTERIES 010.4213.5604 6.gg �'� CLAMP-LAUNDRY VENT CLAMP-LAUNDRY VENT 010.4420.5605 12.78 147 POWER CENTER POWER CENTER 010.4420.5605 11.79 �76 ELECTRICAL SUPPUES ELECTRICAL SUPPLIES 010.4420.5605 5.09 �� SUPPLIES SUPPUES 640.4712.5610 1.80 21722557 PARTS-BLDG/SHOP SINK pARTS-BLDG/SHOP SINK 010.4211.5605 11.64 21723838 HEARiNG PROTECTION&TOOLS HEARING PROTECTION&TOOLS 010.4211:5206 19.28 2��24022 ALUM:SHEETS ALUM.SHEETS 010.4211.5601 23.57 2��259�1 PLUMBING SUPPLIES PLUMBING SUPPLIES 010.4211.5605 0.48 X00259 NIPPLE/PVC NIPPLE/PVC 640.4712.5610 0.53 Page: 14 vchlist _ Voucher List Page: 15 11/24/2004 3:56:41 PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118611 11/24/2004 000429 MINER'S ACE HARDWARE, INC (Continued) X00304 LARGE BASIN WRENCH LARGE BASIN WRENCH � 010.4213.5273 27.87 - Total : 307.21 118612 11/24/2004 000750 NEW LIFE COMMUNITY CHURCH 112204 REFUND PARK DEPOSIT REFUND PARK DEPOSIT 010.0000.4354 29.00 Total: 29.00 118613 11/24/2004 000468 OFFICE DEPOT 263198029-001 OFFICE SUPPLIES OFFICE SUPPUES 010.4120.5201 340.09 264093626-001 RETURN OFFICE SUPPUES RETURN OFFICE SUPPLIES 010.4120.5201 -46•28 Total : 293.81 118614 11/24/2004 004085 OMNI MEANS 22848 SRVS TO 8/27/04-TRAFFIC MODEL �RVS TO 8/27/04-TRAFFIC MODEL 350.5653.7701 2,558.50 Total : 2,558.50 118615 11/24/2004 000481 PACIFIC GAS 8�ELECTRIC CO 0006522645-8 ELECTRIC:MAIN LINE EXTENSION ELECTRIC:MAIN LINE EXTENSION 010.4304.5402 164.12 11/10-620838 EIECTRIC ELECtRIC 612.4610.5402 172.70 11/10-781296 ELECTRIC ELECTRIC 010.4145.5401 15.37 11/15-654774 ELECTRIC-JAMES WY FLASHING L ELECTRIC-JAMES WY FLASHING L 010.4304.5402 31.66 Page: 15 vchlist Voucher List Page: 16 11/24/2004 3:56:41PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# Description/Account Amount 118615 11/24/2004 000481 PACIFIC GAS&ELECTRIC CO (Continued) ELECTRIC:RES#4 11/17-235044 ELECTRIC:RES#4 � 640.4712.5402 22.15 Total : 406.00 118616 11/24/2004 000489 PERRIN, DOUG 112304 SUPPLIES FOR TURKEY TROT SUPPLIES FOR TURKEY TROT 010.4424.5252 275.24 Total : 275.24 118617 11/24/2004 001697 PET PICK-UPS 24866 PET PICK-UP WICKETS PET PICK-UP WICKETS 010.4420.5605 1,119.98 Total: 1,119.98 118618 11/24/2004 000521 RHF, INC 43749 EF'L15566:CLEAN&CHECK LASE EPL15566:CLEAN&CHECK LASE 010.4201.5603 87•� Total : 87.00 118619 11/24/2004 003089 RINCON CONSULTANTS, INC 6382 FSEIR ADDENDUM FSEIR ADDENDUM 010.0000.2475 6,380.00 6851 FIRE PROTECTION MONITORING �IRE PROTECTION MONITORING 010.0000.2475 675.00 Total: 7,055.00 118620 11/24/2004 004679 RODRIGUEZ,ANGELICA 112304 REFUND YOUTH BB($50 LESS$10 REFUND YOUTH BB($50 LESS$10 010.0000.4613 40.� Total : 40.00 118621 11/24/2004 000541 SANCHEZ, DAVID 112404 MASTER INST.CONF-REIMBURSE E MASTER INST.CONF-REIMBURSE E 010.4201.5501 353.00 Page: 16 vchlist Voucher List Page: 17 11/24/2004 3:56:41PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# DescriptioNAccount Amount 118621 11/24/2004 000541 000541 SANCHEZ, DAVID (Continued) Total : 353.00 118622 11/24/2004 000479 SBC 11/7-0183 451-0183/RADIO 451-0183/RADIO 010.4145.54U3 186.91 11/7-3953 841-3953 841-3953 010.4211.5403 64.02 11/7-3956 841-3956/ALARM 841-3956/ALARM ' 220.4303.5303 32.01 11/7-3959 841-3959/ALARM 841-3959/ALARM 640.4710.5403 32.01 11/8-9816 489-9816/PAY PHONE 489-9816/PAY PHONE 010.4145.5403 52.03 12/6-7480 271-748011l7 TO 12/6 271-748011/7 TO 12/6 010.4201:5403 65.00 12/7-9867 48&986711/8 TO 12/7 489-9867 11/8 TO 12/7 010.4201.5403 53.93 Total : 485.91 118623 11/24/2004 000587 SEBASTIAN OIL DISTRIBUTOR CFN79048 GASOLINE 11/1 TO 11/15 GASOLINE 11/1 TO 11/15 010.4201.5608 7 77.68 Total: 177.68 118624 11/24/2004 001685 SIGNTECH 2440 COMM.RESOURCE CENTER SIGN COMM.RESOURCE CENTER SIGN 010.4201.6201 3,789.00 Total : 3,789.00 118625 11/24/2004 003838 SILVAS OIL COMPANY, INC 287145 1333 GALLONS OF#2 RED CARB 0 Page: 17 , page: 18 Voucher List vchlist CITY OF ARROYO GRANDE � 1112412004 3:56:41PM Bank code: boa Amount Invoice PO# DescriptionlAccount Vouc=_ pa� Vendor Continued) 1333 GALLONS OF#2 RED CARB D 2��93.53 118625 11/24/2004 003838 SILVAS OIL COMPANY,INC � Q��pppp,1202 Total: 2,793.53 gEWER HOOKUPS-10 gEWER HOOKUPS-10 5�946.00 118626 11/24/2004 000602 SOUTH SLO COUNTY SANIT DIST 1031 760�2305 � gEWER SVC COLL-10104 58,140.40 760.0000.2304 � 10/04 SAN DIST-R1RM 13.47 010.4145.5401 10/04 SAN DIST-203 N RENA 13,47 010.4145.5401 Total : 64,113.34 REPAIR RADIO CHARGES 19865 REPAIR RAD�O CHARGES 118627 11/24/2004 OU0616 STERLING COMMUNICATIONS g5.00 010.4211.5603 1�� REPAIR RADIO CHARGES REPAIR RADIO CHARGES 97.00 010.4211.5603 To��; 192.00 164990 MCGRUFF CD 8�COLORING BOOK MCGRUFF CD&COLORING BOOK 17.40 118628 11/24/2004 000632 TEE'S PLUS 010.4201.5504 Total: 17.40 111704 FIRST AID SUPPLIES:CHILD.IN MO FIRST AID SUPPLIES:CHILD.IN MO �6.02 118629 11/24/2004 002370 TITAN INDUSTRIAL 010.4425.5255 Total: 76.02 I 43477910-001 TRAILER EQUIPMENT RENTAL TRAILER EQUIPMENT RENTAL 103.97 118630 11/24/2004 000666 UNITED RENTALS 010.4001.5504 Page: 18 �I . .�._.�_..�a. .- i _ _._ vchlist Voucher List Page: 19 11/24/2004 3:56:41 PM CITY OF ARROYO GRANDE Bank code: boa ' Voucher Date Vendor Invoice PO# DescriptioNAccount Amount ' 118630 11/24/2004 000666 UNITED RENTALS (Continued) 44310275 HAMMER/FLASH LIGHTS � HAMMER/FLASH IIGHTS 220.4303.5273 63.99 Total : 167.96 118631 11/24/2004 002137 VERIZON WIRELESS 1901696042 CELL PHONE:45&7020 CELL PHONE:459-7020 010.4101.5403 27.54 1902543829 10/07-11/07J04:CELL PHONE 748-4 10/07-11/07/04:CELL PHONE 748-4 010.4430.5605 65.64 1902591745 ADMIN CELL PH:10/8 TO 11/7 ADMIN CELL PH:10/8 TO 11/7 010.4201.5403 332.09 1902692176 10/07-11/07/04-PARKS DEPT CELL I 10/07-11/07/04-PARKS DEPT CELL I 010.4421.5602 52.30 1902892464 1a/07-11/07/04PARKS SUPERV.CEI � � . 10/07-11/07/Q4PARKS SUPERV.CEI j 010.4427.5602 38.89 Total : 516.46 118632 11/24/2004 002000 VERIZON WIRELESS MESSAGING SVC L5245715EK PAGERS-FIRE . PAGERS-FIRE 010.4211.5403 26.59 PAGERS-BUILDING 010.4212.5403 13.29 Total : 39.88 118633 11/24/2004 002824 WETMORE, SCOTT 112304 YOUTH BASKETB.(a50 LESS$10) ' YOUTH BASKETB.(S50 LESS$10) 010.0000.4613 40.00 Total : 40.00 � 48 Vouchers for bank code: boa Bank total : 105,097.43 Page: 19 vchlist Voucher List Page: 20 11/24/2004 3:56:41PM CITY OF ARROYO GRANDE Bank code: boa Voucher Date Vendor Invoice PO# DescriptioMAccount Amount 48 Vouchers in this report Total vouchers: 105,097.43 Page: 20 ATTACHMENT 4 ZD�y`Zy CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 11/05/04-11/18I04 11/24/04 FUND 010 314,424.48 Salaries Full time 173,275.85 FUND 220 16,880.66 Salaries Part Time-PPT 18,999.29 FUND 284 1,551.41 Salaries Part-Time-TPT 6,391.55 Salaries OverTime 13,399.54 FUND 612 5,766.61 Salaries Standby 392.61 FUND 640 14,471.26 Holiday Pay 15,637.03 353,094.42 3,507.98 — Sick Pay Annual Leave Buyback - Vacation Buyback - Sick Leave Buyback � Vacation Pay 10,573.13 Comp Pay 3,426.54 Annuai Leave Pay 3,393.04 PERS Retirement 48;315.99 Social Security 14,391.92 PARS Retirement 794.18 � State Disability Ins. 1,�9.35 Deferred Compensation 735.00 Health Insurance 31,285.82 Dental lnsurance 4,018.35 Vision Insurance 894.30 Life Insurance 726•�8 Long Term Disability 1,005.79 Uniform Allowance ' Car Allowance 520.00 Council Expense ' Employee Assistance 16U.38 Boot Allowance ' � Motor Pay �� 353,094.42 1 , i i 8.b. O� PRROy�c 'A � INCCpPORATED �Z - � " m MEMORANDUM �! JULY 10. 1911 * c,��FORN�P TO: CITY COUNCIL FROM: ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICES SUBJECT: CONSIDERATION JECT D VELOPMENT IMPACT EES (AB 1 00) REPORT ON PRO DATE: DECEMBER 14, 200�4 RECOMMENDATION: It is recommended the City Council adopt a aesolution accepting the status report on the receipt and use of Project Development Impact Fees (AB-1600) dwring the �scal year ending June 30, 2004. FUNDING: There is no fiscal impact from this action. DISCUSSION: Govemment Code Sections 66000 et seq. (enacted via AB-1600) requires Ic�cal agencies to provide an accounting of fees charged for develo�ment projects. These fees (typ�ca��Y titled AB 1600 fees) are intended to mitigate certain cost irr�patttss of currer�t de�relopment. The basic accounting and reporting responsibilities require the City to provide a detailed reporting of the use of devel�pment impact fees every five years (beginning with FY 1997-98). The City complied with this five-year reporting requirement in Janwary 1999 and is required to report again in 2004. The City will be required to comply with the �ve- year reporting requirement again in 2009. The City must comply with two basic requirements. First; the City must report findings on the amount collected for each fee, the use of the fees, and any unexpended portion at year-end. After the first report on collections and expenditures up to June 30, 1998, the City is required to report every five years thereafter. These findings must: 1. Identify the purpose for the fee; 2. Demonstrate a reasonable relationship befinreen the fee and the purpose for which it was charged; 3. Identify all sources and amounts of funding anticipated to complete financing of incomplete improvements; 4. Designate the approximate dates these funding sources are expected to be deposited into the appropriate account or fund. v � CITY COUNCIL � CONSIDERATION OF REPORT ON DEVELOPMENT IMPACT FEES (AB-1600) j DECEMBER 14, 2004 � PAGE 2 � � � a t � � a When sufficient funds have been collected to complete �nancing or public � improvements are in progress but not com leted the Ci p , ty has 180 days to identify an � approximate date by which the construction of the public improvement will begin or be 1 completed. j . The second requirement provides that the City shall estabfish separate capital facility accounts for each improvement funded by project development fi�s. Interest shall be earned and recorded in each account. The City is required to make available to the public the following information: 1. A brief description of the type of fee in the account. 2. The amount of the fee. � 3. The account's beginning and ending balance. 4. The amount of fees collected and the interest eamed. 5. A description of the improvements on which the funds were expended and the amount expended on each improvement, including the percentage of the improvement funded with development fees. 6. An approximate date by which the construction of a public improvement will begin if the City determines that sufficient funds have been collected to complete financing on the incomplete improvement. 7. A description of each inter-fund transfer or loan made from the account. 8. The amount of any refunds. Attached to this staff report is the required financial information as of June 30, 2004 (Attachments A-F). The information consists of beginning and ending'fur� balances for each fee charged by the City, including interest earned, and details of all expenditures made from these sources. The information in the Attachments agrees with the yearly audited financial records. There are eight active fees identified as subject to A61600 reporting requirements. Three of the eight fees were reported in January 1999 complying with the five-year reporting requirement. Those three fees are the Traffic Signalization Fees, the Transportation Facility Impact Fees, and the Drainage Facility Fees. The Water Neutralization Fee was required to report for the first time in 2003. The remaining four development impact fees are exempt from reporting at this time as they were established in recent years and are not required to report financial activity until 2005. The remaining four fees are the Fire Prote�tion Fee, the Police Protection Fee, Recreation Community Center fees, and the Park Improvement fees. A summary of _ financial activity for the four fees (Attachment F) is attached for your information. The City also charges a Park Development fee; this does not fall under the AB1600 reporting requirements so is not included in the attached report. � i ; -- ---- ! CITY COUNCIL CONSIDERATION OF REPORT ON DEVELOPMENT IMPACT FEES (AB-1600) DECEMBER 14, 2004 PAGE 3 The City utilized the following funds to track development impact fees: • Traffic Signalization Fund (Fund 222) Ordinance 346 was adopted in May of 1986 as a mechanism for assessing fees on new developments in proportion to the amount of anticipated traffic generated by a given development. The fees were restricted for funding the � construction of traffic signal systems, signing, and other traffic control devices. This development impact fee came under Government Code Section 66000 in January 1989, when AB-1600 fees were recognized. • Transportation Facility Impact (Fund 224� The fund was established in January 1994 to track fees paid by developers for the construction of improvements to streets throughout the City. When a project serves both new and existing development, only the portion related ta new development is charged against this fund. • Drainage Facility Fund (Fund 231) This fund was established in January 1986 to track fees collected from developers to acquire and construct drainage facilities with a designated drainage zone attributable to new development. This development imp�ct fee came under Government Code Section 66000 in January 1989, when AB- 1600 fees were recognized. As with the Transportation Facility Impact fees, when a project serves both new and existing development, only the portion related to new development is charged against this fund. • Water Neutralization Impact Fund (Fund 226) This fund was established in October 1998 to account for mitigation fees collected from developers to neutralize projected water demand of development projects above historical usage amounts. When a project serves both new and existing development, only the portion related to new development is charged against this fund. • Fire Protection Fund (Fund 210) The Impact Fee Study of March 2000 instituted the Fire Protection Fee. This fee is to be used for facilities to house fire fighting personnel and equipment serving future development. This fee was established pursuant to AB-1600. • Police Protection Fund (Fund 211) The Police Protection Fund was establi�hed in March 2000 to account for monies that were collected from new development for the expansion of police facilities. This fee was established pursuant to AB-1600. �, I I � -- -- -- _ __ _ -- _ --- CITY COUNCIL CONSIDERATION OF REPORT ON DEVELOPMENT IM�ACT FEES (AB-1600) DECEMBER 14, 2004 PAGE 4 • Park Improvement Fund (Fund 214) This impact fee resulted from the Impact Fee Study of March 2000. This fee is to be used to improve parklands in order to maintain 4.0 acres of neighborhood and community parks per thousand residents. This fee was established pursuant to AB-1�00; however, FY 2000-01 was the first year monies were collected for Park Improvement. . • Recreation Community Center Fund (Fund 215) The Impact Fee Study of March 2000 instituted the Recreation Community Center Fee. The fee was enacted to ensure community center facilities be maintained at 542 square feet per thousand population. The City utilizes fund accounting to segregate development impacf,fees from other City revenues. Although the City pools its cash for investment purposes, interest income is allocated to each of the eight funds based on their respective cash balances. Staff examined the accounts to determine if any development fees collected between January 1989 and June 30, 2004 remained unexpended. It was determined that all Drainage Facility Fees have been expended within the time period. However, sufficient funds have been accumulated in the Traffic Signalization Fund for #wo traffic signals. The Capital Improvement Program includes $166,382 for a traffic signal at Grand Avenue and Halcyon Road and $175,000 for a signal at West Branch Str�et at Camino Mercado. In addition, approximately $1.7 million of impact fees have accumulated in the Transportation Facility Impact Fee Fund. Though the City has appropriated $232,544 for capital projects in FY 2004-05, significant amounts of this fund�ng have been reserved for the Halcyon-Brisco off-ramp projeet. It is anticipated that the City will meet AB-1600 provisions and no additional findings will be required. Approximately $678,850 of Water Neutralization fees have amassed since the inception of the fee. The City started a water conservation program, which should use sign�icant amounts of this fund. The remaining four funds, the Fire Protection Fund, the Polic:e Protection Fund, the Park Improvement Fund, and the Recreation Community Center Fund have been in existence for less than five years and not subject to expenditure requirements. The attachments to this report are as follows: • Attachment A - Traffic Signalization Fund history for a ten year period from Fiscal Year 1994-95 through Fiscal Year 2003-04. • Attachment B — Ten year history for Fiscal Year 1994-95 through Fiscal Year 2003-04 for the Transportation Facility Impact Fund. • Attachment C - The Drainage Facility Fund history for a ten year period from Fiscal Year 1994-95 through Fiscal Year 2003-04. ; i � �__ -- -- --- �-- __ _ _--- _ _--- CITY COUNCIL CONSIDERATION OF REPORT ON DEVELOPMENT IMPACT FEES (AB-16�) DECEMBER 14, 2004 PAGE 5 . Attachment D- Six year history for Fiscai Yeantl998-99 through Fiscal Year 2003-04 for the Water Neutralization Impact Fu . Attachment E — This schedule, which is not required bY fourGundsns nce Code, summarizes the fees received and expended for the either the inception of the fund or the date AB-1600 became effective, January 1, 1989. This schedule demonstrates that the City is actively using the fees collected for the intended purposes. . . Attachment F —The revenues, expenditures, and changes in fund balance for � the four development fee funds not required to report�ndings this fiscal year. i � ALTERNATIVES: The following alternatives are provided for City Council consideration: � � - Approve staff recommendation to adopt resolution accepting and filing the 1 report; � rove staff recommendation and request further information; - Do not app � - Modify staff recommendation and approve; , � - Provide direction #o staff. ! # � i � i `r, � ._.-�----- -- � -___.. ��------I-.. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE STATUS REPORT ON PROJECT DEVELOPMENT IMPACT FEES (AB-1600) WHEREAS, Government Code Section 66001 (d) requires the City to make findings once every five fiscal years with respect to any portion of a fee remaining unexpended in its account five or more years after deposit of the fee, 1 and to identify the purpose to which the fee is to be put, and to demonstrate a reasonable relationship between the fee and the purpose .for which it was charged; and WHEREAS, staff, under Government Code Section 66001 (d) has reviewed the development fees collected befinreen January 1, 1989 (the date when this requirement became effective) and June 30, 2004 to determine if any such development fees remain unexpended; and WHEREAS, staff has made findings with respect to expenditures made on public improvements funded from project development fees consistent with the requirements of Government code Section 66006. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that City Council r.eview, accept,.and file this AB-1600 Status Report on project development fees as stipulated under government Code Section 66000 et seq. On motion of Council Member , seconded by Council Member , and _ on the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this day of . RESOLUTION NO. PAGE 2 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ATT ACHMENT S � � A - F -� i � I , i � , . I 6 � I _ �,__, ...___.._. .: ,a.�..----..�.�,�z,� .�_.��_.-..'e.- �F ____. .. ATTACHMENT A CITY OF ARROYO GRANDE Traffic Signatization Fund Comparative Statement of Revenues,Expenditures and Changes in Fund Batances Fiscal Years Ending June 30, 1995-2004 FY 94-95 FY 95-96 FY 96-97 FY 97-98 FY 98-99 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 . ' Actuai Actual Actual Actua� Actual Actual Actual Actual Actual Actual Revenues: Traffic Signal Assessments $ 6,282 $ 7,877 $ 8,903 $ 24,477 $226,007 $ 18,523 $ 37,577 $110,055 $ 24,519 $ 94,817 Interest Income 6,685 13,376 19,789 8,958 14,920 23,779 27,507 14,591 9,279 6,706 Totai Revenues 12,967 21,253 28,692 33,435 240,927 42,302 65,084 124,646 33,798 $ 101,523 Expenditures Operating E�enses - - - - - ' - - � � �I Excess of Revenues Over Expenditures 12,967 21,253 28,692 33,435 240,927 42,302 65,084 124,646 33,798 101,523 Other Financing Uses Capital Projects - - 27,645 2,010 - 9,931 56,530 136,889 - - Excess of Revenues Over (Under)F.�enditures and Other Financing Uses 12,967 21,253 1,047 31,425 240,927 32,371 8,554 (12,243) 33,798 101,523 I Fund Balance, Beginning of Year 116,597 129,564 150,817 151,864 183,289 424,216 456,587 465,141 452,898 486,696 Fund Balance,End of Year $129,564 $150,817 $151,864 $183,289 $424,21B $456,587 $465,141 $452,898 $ 486,696 $588,219 * Capital Project Detail Opticom Devices $ - $ - $ 27,645 $ - $ - $ 65 $ - $ - $ - $ - Traffic Loop-Fair Oaks/Halcyon 2,010 Grand Avenue Corridor Study 31 Fair Oaks/Vailey Traffic Signal 9,381 17,480 Grand/Halcyon Traffic Signal 454 13,026 Fair Oaks AveNalley Rd Reconst 26,024 136,889 Total Capital Projects $ - $ - $ 27,645 $ 2,010 $ - $ 9,931 $ 56,530 $136,889 $ - $ - *$341,382 of this fund balance is to be used to finance tra�c signals at Grand Avenue/Halcyon and West Branch Street at Camino Mercado as included in the Capftal Improvement Program within the Budget for FY 2004-05. - 7 .__ - ATTACHMENT B CITY OF ARROYO GRANDE TranspoRation Facitity Impact Fee Comparative Statement of Revenues,Expenditures and Changes in Fund Balances Fiscal Years Ending June 30, 1995-2004 FY 94-95 FY 95-96 FY 96-97 FY 97-98 FY 9&99 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual 93,134 $ 261,625 $ 68,836 $ 258,987 Revenues: 15,243 $ 24,048 $ 64,993 $ 72,840 $ 1,272,982 $ 68.� $ 55,� 38,697 26,059 Transportation Impact Fee $ 2�� 5� 9,915 39,592 83,772 93,796 IMerest Income ��9 285,046 To4al Revenues 16,882 27,U08 70,657 82.755 1,312,574 152,216 186,930 317,471 107,533 � F�enditures _ - - ' � Operating Expenses " Excess of Revenues Over 186,930 317,471 107,533 285,046 F�penditures 16,882 27.008 70,657 82,755 1,312,574 152,216 Other Financing Uses _ 26� _ _ 74,372 31,457 237,490 62,013 39,799 Capitai Projects - Excess of Revenues Over 245,247 I (Under)Expenditures and 155,473 79,981 45,520 � Other Financing Uses 16,882 27,008 43,757 82,755 1,312,574 n�� ' Fund Salance,Beg�nning of Year 16093 32,975 59,983 103,740 186,495 1,499,069 1,576,913 1,732,386 1,812,367 1,857,887 End o Year $ 32,975 $ 59,983 $103,740 $186,495 $ 1,499,069 $1,576,913 $1.732,386 $1,812,367 $1,857,887 $ 2,103,134 * Fund Balance, f Capital Project Detail _ - $ - $ - $ ' $ $ $ - $ 26,900 $ $ 16,650 (433) ' �raffic Way to Garden SVeet $ - 25,233 Brisco Road/101 Interchange 36,546 Parking Lot-Council Chambers 12,593 14,807 9746 1999/00 Pavement Mgmt Project 36,019 ' El Campo Road/Route 101 Alt. 201,904 51,963 pak Park Boulevard Widening 10.000 30,053 Infrastructure Inventory Traffic Count Prog/Traffic Model $ - $ - $ 26,900 $ - $ _ $ 74,372 $ 31,457 $ 237,490 $ 61,963 $ 39,799 Total Capital Projects •5232,544 of this fund balance is to be used to fina�ce an environmental study on a Brisco Road-Halcyon Roam/as induded�inthe Capital mprovement Prog am wetAinthe B dgetfor FY 2004-05.e�do,a project ' study report for the developmeM of EI Campo�Route 101 interc hange,a n d t h e pavement management prog 8 li _ , . ATTACHMENT C ' CITY OF ARROYO GRANDE Drainage Facility Fees Comparative Statement of Revenues,Expenditures ' and Changes in Fund Balances Fiscal Years Ending June 30, 1995-2004 FY 94-95 FY 95-96 FY 96-97 FY 97-98 FY 9&99 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 II Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues: Drainage Fees $ 1,869 $ 32,554 $ 16,209 $ 9,744 $ 6,647 $ 2,958 $ 5,607 $ 21,397 $ 7,221 $ 4,725 Interest Income 6,051 7,354 5,360 3,228 842 514 685 890 515 363 Total Revenues 7,920 39,908 21,569 12,972 7,489 3,472 6,292 22,287 7,736 5,088 Expenditures Operating E�enses - 24,183 - - - - - - - - Excess of Revenues Over i Expenditures 7,920 15,725 21,569 12,972 7,489 3,472 6,292 22,287 7,736 5,088 I Other Financing Uses _ _ _ _ � Capital Projects 69,132 83,021 9,300 4,079 800 Excess of Revenues Over (Under)Expenditures and OtherFinancing Uses 7,920 15,725 (47,563) (70,049) (1,811) (607) 6,292 22,287 7,736 4,288 � Fund Balance,Beginning of Year 106,832 114,752 130,477 82,914 12,865 11,054 10,447 16,739 39,026 46,762 Fund Balance,End of Year $114,752 $130,477 $ 82,914 $ 12,865 $ 11,054 $ 10,447 $ 16,739 $ 39,026 $ 46,762 $ 51,050 * Capital Project Detail Soto Bleeder LinelDrain $ - $ - $ - $ - $ - $ - $ - $ - g - g - Don Roberts Field 5,000 Bikeway Project Two 9,765 ! Via La Barranca Stonn Drain 52,778 Drainage Master Plan 1,516 Aerial Photography 73 EI Nino Storm Preparation 75,100 Drainage Master Plan 7,921 4,079 Newsom Springs Drainage 9,300 Popular Street Drainage Basin Imprv 80.0 II Total Capital Projects $ _. - $ - $ 69,132 $ 83,021 $ 9,300 $ 4,079 $ - $ - $ - $ 800 I '$55,200 of this fund balance is to be used to finance the Poplar Street Drainage Basing Improvements and the Newsom Springs Drainage Project as detailed in the Capital Improvement Program within the Budget for FY 2004-05. g ATTACHMENT D CITY OF ARROYO GRANDE Water Neutralization Fees Comparative Statement of Revenues, Expenditures and Changes in Fund Balances Fiscai Years Ending June 30, 1999-2004 FY 98-99 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 I � Actual Actual Actual Actual Actual Actual Revenues: Water Neutralization Fee $ 2,110 $ 19,688 $ 142,962 $319,654 $208,921 $ 109,398 Interest Income 78 698 4,710 10,731 13,730 10,333 Total Revenues 2,188 20,386 147,672 330,385 222,651 $ 119,731 Expenditures Operating Expenses - - - - 16,638 ! Excess of Revenues Over Expenditures 2,188 20,386 147,672 330,385 222,651 103,093 Other Financing Uses Capital Projects - 10,000 97,252 Excess of Revenues Over (Under)Expenditures and Other Financing Uses 2,188 20,386 147,672 330,385 212,651 5,841 Fund Balance, Beginning of Year 2,188 �2,574 170,246 500,631 713,282 Fund Balance, End of Year $ 2,188 $ 22,574 $170,246 $500,631 $713,282 $719,123 * Capital Project Detail Water Consenration Program $ - $ - $ - $ - $ 10,000 97,252 Total Capitaf Projects $ - $ - $ - $ - $ 10,000 $ 97,252 "$270,500 of this fund balance is to be used to finance the the Water Conservation Program as detailed in the � Capital Improvement Program within the Budget for FY 2004-05. � 10 � i _ ATTACHMENT E ClTY OF ARROYO GRANDE Summary of Development Fees and Related Expenditures TRAFFIC SIGNALIZATION FEES Underspent Fees Percent of Year Fees (Overspent) Cumulative Cumulative Over(Under) Fees Collected Collected Expended Fees Fees Expenditures Expenditures Expended FY 1989 $ 57,713 $ 20,900 $ 36,813 $ 57,713 $ 20,900 $ 36,813 36% FY 1990 24,254 - 24,254 81,967 20,900 61,067 0% FY 1991 - 43,883 (43,883) 81,967 64,783 17,184 79% FY 1992 15,623 - 15,623 97,590 64,783 32,807 66% FY 1993 20,496 - 20,496 118,086 64,783 53,303 55% FY 1994 26,829 - 26,829 144,915 64,783 80,132 45%. ' FY 1995 6,282 - 6,282 151,197 64,7$3 86,414 43°/a FY 1996 7,877 - 7,877 159,074 64,783 94,291 41% FY 1997 8,903 27,645 (18,742) 167,977 92,428 75,549 55% FY 1998 24,477 2,010 22,467 192,454 94,438 98,016 49% '� �� FY 1999 226,007 - 226,007 418,461 94,4.38 324,023 23% Fy 2QQ0 18,523 9,931 8,592 436,984 104,369 332,615 24% FY 2001 37,577 56,530 (18,953) 474,561 160,899 313,662 34°�a FY 2�2 110,055 136,889 (26,834) 584,696 297,788 286,828 51°/a FY 2003 24,519 - 24,519 609,135 297,788 311,347 49% FY2004 94,817 - 94,817 703,952 297,788 406,164 42% � $ 703,952 $ 297,788 $ '�.1� * *The underspent fees, with interest& 1989 beginning fund balance,will be used to finance traffic signais at Grand Ave/Halcyon and ' West Branch St�eet/Camino Mercado as detailed in the Capital Improvement Program of the Budget for FY 2004-05. � 11 I� ATTACHMENT E C1TY OF ARROYO GRANDE Summary of Development Fees and Related Expenditures TRANSPORTATION FACILITY IMPACT FEES Underspent Fees Percent of Year Fees (Overspent) Cumulative Cumulative Over.(Under) Fees Collected Collected Expended Fees Fees Expenditures Expenditures Expended FY 1994' $ 15,524 $ - $ 15,524 $ 15,524 $ - $ 15,524 0% FY 1995 15,243 15,243 30,767 30,767 0% FY 1996 24,048 24,048 54,815 54,815 0% FY 1997 64,993 26,900 38,093 119,808 26,900 92,908 22% FY 1998 72,840 72,840 192,648 26,900 165,748 14% FY 1999 1,272,982 1,272,982 1,465,630 26,900 1,438,730 2% � Fy2ppp 68,444 74,372 (5,928) 1,534,074 101,272 1,432,802 7% FY 2001 93,134 31,457 61,67Z 1,627,208 132,729 1,494,479 8% � FY 2002 261,625 237,490 24,135 1,888,833 370,219 1,518,614 20% I � FY 2003 68,836 62,013 6,823 1,957,669 432,232 1,525,437 22% I � FY2004 258,987 39,799 219,188 2,216,656 472,031 1,744,625 21% $ 2,216,656 $ 472,031 $ 1,744,625 " •Represents 6 month period from January 1-June 30, 1994 **$232,544 of the underspent fees with interest,will be used to finance an environmental study of a 12oute 101 Interchange, a traffic I modei study on West Branch/Camino Mercado,a projed study report on EI Campo Rd/Route 101 interchange,and the pavement management program detailed in the Capital Improvement program within the budget for FY 2004-2005 i � 12 � i _ . . _ .___ _ . - ATTACHMENT E CITY OF ARROYO GRANDE Summary of Development Fees and Related Expenditures DRAINAGE FEES F�S percent of Underspent Fees (Overspent) Cumulative Cumulative Over(Under) Year Fees F�S Expenditures Expenditures Expended Ex ended Fees Collected Collected P 0% 3,� $ _ $ 3,366 3� $ _ $ 3�� 5,482 0% FY 1989 $ 2,116 5,'�2 7,377 0% FY 1990 2,116 �,895 7,377 31,980 (19,618) " 259% FY 1991 1,895 26,995) 12,362 ** 375% Fl(1992 4,985 31,980 � 16,9� 63,458 (46,524) � 4,572 31,478 (26,�) 63,458 (38,118) "' 250% ` FY 1993 g qpg 25,340 63,458 (36,249) '" 233% FY 1994 8'4� 1,869 27,209 .* �Q6% � FY 1995 1,869 59,7f 3 83,458 (3,695) 32,554 32,554 �,618) "' 175% � FY 1996 52,923) 75.972 132,590 129,895) "" 252°/a I FY 1997 16,209 g3,021 (73,277) 85,716 215,611 � FY 1998 9�7� 92,363 224,911 (132,548) `" 2�% I �1� 6,�7 9,300 (2,653) 95,321 228,990 (133,669) " 240% �2� 2,t,�g 4,079 (1,121) 100,928 228,99U (128,062) "' 227% 5,607 5,607 1�,�5) «« 187% FY 2001 21,397 122,325 228,990 � �� .� 177% FY 2002 21,397 7,221 129,546 •• 171% 228,99U I FY 2003 �� 134,271 229,790 (95,519) I FY 2004 4,725 800 3,925 �' $ 134,271 $ 229,790 $ (95,519) `*This deficit was funded from fund balance accumulated before AB-1600 was enacted,and from interest eamings that are not subject to AB-160U Provisio�s. ' WATER NEUTRALIZATION FEES Fees Percent of Underspent Fees Fees (Overspent) Cumulative Cumulative Over(Under) �Year F� Fees Expenditures Expenditures Expended Collected Collected Expended $ 2,110 0% ' $ 2,110 $ 21,798 $ 21,798 Oo% FY 1999 $ 2,110 $ - �9,688 0/o FY 2000 19,688 142,962 164�760 164,760 0% FY 2001 �42��2 484,414 - 484,414 319,654 319,654 �� 683,335 �% FY 2002 10,000 198,921 693,335 678,843 15% FY 2003 208,921 4 492 802.733 123,$9U FY 2004 109,398 113,890 ( � ) $ 802,733 $ 123,890 $ 678.843 i 13 ATTACHMENT F C/TY OF ARROYO GRANDE 2004 Impact Fees Comparative Statement of Revenues, Expenditures and Changes in Fund Balances Information Only Fire Protection Police Protection FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues: Impact Fees $ 1,617 $ 52,454 $ 67,936 $ 46,271 $ 44,861 $ 392 $ 7,032 $ 25,374 $ 6,741 $ 15,464 Interest Income 1,437 2,767 3,395 2,537 215 437 629 531 Total Revenues 1,617 53,891 70,703 49,666 47,398 392 7,247 25,811 7,370 15,995 Expenditures Operating Expenses - _ g,gpg _ _ _ _ _ _ iExcess of Revenues Over Expenditures 1,617 53,891 �62,095 49,666 47,398 392 7,247 25,811 7,370 15,995 Other Finanang Uses Capital Transfers Out - _ _ _ _ _ _ _ _ Excess of Revenues Over (Under)Expendiutres and ' I Other Finanang Uses 1,617 53,891 62,095 49,666 47,398 392 7,247 25,811 7,370 15,995 Fund Salance, Beginning of Yea - 1,617 55,508 117,603 167,269 - 392 7,639 33,450 40,820 Fund Balance, End of Year $ 1,617 $ 55,508 $ 117,603 $ 167,269 $ 214,667 $ 392 $ 7,639 $ 33,450 $ 40,820 $ 56 815 � 14 ATTACHMENT F CITY OF ARROYO GRANDE 2004 Impact Fees Comparative Statement of Revenues, Expenditures and Changes in Fund Balances � Information Only Recreation Community Ctr. Park Improvement FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 00-01 FY 01-02 FY 02-03 FY 03-04 Actual Actual Actual Actual �4ctual Actual Adual Actual Revenues: Impact Fees $ 1,503 $ 2,565 $ 2,883 $ 4,$28 $ 25,993 $ 30,702 $ 31,126 $ 83,378 Interest Income 43 81 130 134 752 1,339 1,610 1,755 Total Revenues 1,546 2,646 3,013 4,962 26,745 32,041 32,736 85,133 Expenditures Operating Expenses - - - - - - ' - Excess of Revenues Over Expenditures 1,546 2,646 3,013 4,962 26,745 32,041 32,736 85,133 Other Finanang Uses Capital Transfers Out - - - - - - 8,418 - - Excess of Revenues Over I (Under)Expendiutres and Other Financing Uses 1,546 2,646 3,013 4,962 26,745 32,041 24,318 85,133 Fund Balance, Beginning ofYear - 1,546 4,192 7,205 - 26,745 58,786 83,104 I Fund Balance,End of Year $ 1,546 $ 4,192 $ 7,205 $ 12,167 $ 26,745 $ 58,786 $ 83,104 $ 168,237 Transfer Detail Park E ui ment Installation � $ 8,418 I q P � $ - $ - S - $ - � - $ - $ 8,418 $ - � � 15 8.c. pRROy� o`` �� MEMORANDUM � INCORPOpATEO�Z . O v T �c ,iu�v �o. �e�y * c'��FOR��P TO: CITY COUNCIL FROM: ANGELA PILLOW, DIREC70R OF FINANCIAL SERVICES SUBJECT: CONSIDERATION OF ANNUAL F�NTER AND SEVIIER DEWE��I�N 2003-04 RECEIPT AND USE OF WA FEESICHARC3ES DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council accept and h'ar esan compfance w'�th Goemment use of water and sewer development fees and c g Code Section 66013. FUNDING: No outside funding is required. DISCUSSION: Govemment Code Section 66013 requires that within one sactions deali g w th water the close of t he f isca l ye a r, a f i n a n c i a l a c c o u n t i n g o f t h e t r a a n d s e w e r d e v e l a p ment fees and charges shall be made available to the public. The basic accounting and reporting responsibilifies under the Government Code require the following: 1. A description of the charges deposited in the fund; 2. The beginning and ending balance of the fund and any interest earned from investment of moneys in the fund; 3. The amount of charges/fees collected in the fiscal year; 4. The public improvements on which charges were expended; 5. The percentage of the total cost of the public improvements that was funded by these charges; 6. The completed public improvements on which charges were expended; 7. Each public improvement that is anticipated to be undertaken in the current fiscal year. Attached to this staff report is the financial information (A The nformat on cons sts of Government Code Section 66013 as of June 30, 2004. beginning and ending fund balances for each ee f c�har9„eseysour e's.� �The in o'rmation earned, and details of all expenditures mad provided is consistent with the financial records. Pursuant to Government Code Section 66013, this report is for review purposes only. ------._.. .,. wn�,�, a.,s��aur�nv cnarae CITY COUNCIL WATER AND SEWER DEVELOPMENT FEES-ANNUAL REPORT DECEMBER 14, 2004 PAGE 2 The City utilizes fund accounting to segregate develo�en{t uraosese nterest income's revenues. Although thfunds based on their respective cash ba ances. allocated to the facil ty The City accounts for water and sewer developme atnc�h{„e Lopezh Fac I ty Fundfu The the Water Facility Fund, the Sewer Facility Fund, information in Attachment A is presented in a format consistent with the annual audit of the Fiscal Year July 1, 2003 to June 30, 2004. The following is a description of the City funds used to track water and sewer development related fees: . Water Facility (Fund 642) Water Main Charges, enacted pursuant to the p ater Fac�ty Futnd These ?evenues City Municipal f°duture water nfrastructu eh p ovements. are to be used . Sewer Facility (Fund 634) r Connection fees, enacted pursuant to the provision of Sectments and ut�uee Sewe p for improve seq. of the City Municipal Code, is collected to hel paY resultin from � sewer system capacity as necessary to meet the needs of the City 9 � growth and expansion. � � . Lopez Facility Fund (Fund 241) This fund is used to account for the accant to the prov saonrof Section 38743 of ' revenues. This revenue was enacted pursu I ! the Government Code, and Section 13.04.220 of the City Municipal C e. � � � ALTERNATIVES: i The following alternatives are provided for City Council consideration: � - Approve staff recommendation and accept the report; - Do not accept staff recommendation; ' - Modify staff recommendation and approve; _ Provide direction to staff. Attachment: q. Statement of Fund Balances for Water and Sewer Development Fees and Charges ATTACHMENT A CITY OF ARROYO GRANDE Water and Sewer Development Fees and Charges Statement of Revenues, Expenditures and Changes in Fund Balances Fiscal Year Ended June 30, 2004 Sewer Water Lopez Facility Facility Availability Revenues: Interest Income $ 2,167 $ 17,631 $ 14,915 Sewer Facility Charges 48 627 Water Main Charges 3,432 Distribution Charges 42,8�8 Water Availability Charges 79,000 Deer Trail Well Mitigation Fee Total Revenues 50,794 63,941 93,915 Expenditures Operating Expenses _ _ Excess of Operating Revenues Over Operating Expenditures 50,794 63,941 93,915 Other Financing Uses . Prior Period Adjustments Capital Transfers Out 106,233 187,383 _ 106,233 187,383 _ Excess of Revenues Over (Under) Expenditures and Other Financing Uses (55,438) (123,441) 93,915 Fund Balance, Beginning of Year 976,448 2,232,951 1,050,080 Fund Balance, End of Year $ 921,010 $ 2,109,510 $ 1,143,995 $ �', � � E � � f ATTACHMENT A CITY OF ARROYO GRANDE Water and Sewer Development Fees and Charges ' Sewer Facility Transfers Fiscal Year 2003-04 Completed Work Transfers % of Project % Complete Sewer Lift Station No 1 Replacement $ 10,626 100% 2% Crown Hill/East Branch Street Sewer Repairs 68,238 100% 91% o � Grand Avenue-Elm to Oak Park Boulevard 27,368 2/0 99 0 Total Capital Transfers $ 106,233 Fiscal Year 2004-05 Current Projects Ailocation % of Project Newsom Springs Drainage Project 137,632 29% Sewer Lift Station No. 1 629,374 100% Crown Hill/East Branch Street Sewer Repairs 6,762 100% Fair Oaks Avenue Sewer Upgrade 520,200 100% Total Funding for Current Projects $ 1,293,967 CITY OF ARROYO GRANDE Water and Sewec Development Fees and Charges Water Facility Transfers Fiscal Year 2003-04 Completed Work Transfers % of Project %Complete Reservoir No 1 Replacement $ 187,383 65% 13% Total Capital Transfers $ 187,383 6 j Fiscal Year 200405 Current Projects Transfers %of Project � ' Reservoir No. 1 Replacement 1,276,518 65% i Reservoir No. 6 Construction 75,900 75% Pressure Zone Connection 319,000 59% Water Well No. 10 489,400 100% Oro Booster Station Upgrade 40,500 100% � , Total Funding for Current Projects $ 2,201,318 � � � � ATTACHMENT A I � , ; - _ ___ _ . I � � 8.d. � pRROY� ° �� M1COi1POAATE 92 V T � JULY 10. 1Y11 * . c4��FOR��P MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGERG%��'' BY: KAREN SISKO, HUMAN RESOURCES MANAGER� SUBJECT: CONSIDERATION OF A RESOLUTION RECLASSIFYING TWO PART- TIME MAINTENANCE WORKER POSITIONS IN THE PARKS DEPARTMENT TO TWO FULL TIME MAINTENANCE WORKER I POSITIONS DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council adopt a resolution reclassifying two permanent part- time Maintenance Worker positions in the Parks Department to finro permanent full-time Maintenance Worker I positions, effective January 5, 2005. FUNDING: The net increase in cos# of converting finro permanent part-time Maintenance Worker positions to two full-time Maintenance Worker I positions will be $16,261 for the remainder of FY 2004-05. Funding was included in the FY 2004-05 Annual Budget, but the recommendation was delayed until the outcome of Proposition 1 A was known. The recurring net annual cost is $32,522 plus any salary and benefit increases. DISCUSSION: The Parks Department currently has two permanent part-time Maintenance Worker positions. One position has been in place since October, 1990 and the other since April, 1996. Both positions work thirty-nine hours per week and receive limited benefits. Full-time positions work forty hours per week and receive full benefits. The change in the part-time Maintenance Worker positions to full-time Maintenance Worker I positions is needed to assure that a high level of service is maintained, to address the additional workload being performed, and to reduce personnel tumover. While the positions were originally established as permanent part-time, they have been . performing functions comparable to full-time employees and there is no expectation that their workload will change or decrease in the future. Therefore� it is appropriate to ' convert these positions to full-time so the employees receive the same benefits as other employees within the organization performing similar functions. CITY COUNCIL CONSIDERATION OF A RESOLUTION RECLASSIFYING TWO PART-TIME MAINTENANCE WORKER POSITIONS IN TWE PARKS DEPARTMENT TO TWO FULL TIME MAINTENANCE WORKER I POSITIONS DECEMBER 14, 2004 PAGE 2 the Maintenance Worker I sition and the salary range A 'ob descri tion is in lace for Po p . 1 P : for this position is established under the Service Employees intemational Un�on (SEIU), �ocal 620 Memorandum of Understanding per City Council Resolution Number 3695 dated July 8, 2003. ALTERNATIVES: The foilowing altematives are provided for the Councii's consideration: 1. Approve stafPs recommendation; 2. Do not approve stafPs recommendation; . 3. Modify as appropriate and approve stafPs recommendation; or 4. Provide direction to staff. � _ _ _ - � RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE T�PART- ARROYO GRANDE RECLAS KER POS TIONSR NATHE PARKS TIME MAINTENANCE WOR DEPARTMENT TO TWO PERMANENT FULL TIME POSITIONS �Ci ' deems it in the best WHEREAS, the City Council of the City of Arroyo Grande ( tY') sitions interest of the City to reclassify fin►o permanent part-time Maintenance Worker po � in the Parks Department to fin►o permanent full-time Maintenance Wo�er I positions. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that two permanent part-time Maintenance Worker positions in the Parks e artment be reclassified to finro permanent full-time Maintenance Worker i positions, D p effective January 5, 2005. a � , seconded by Council Member � On motion of Council Member � , and on the foliowing roll caii vote, to wit: � i ; AYES: ' NOES: � { ABSENT: 9 day of , 2004. the foregoin Resolution was passed and adopted this _ .._-- _. _ - � � 1; RESOLUTION NO. PAGE 2 TONY FERRA►RA+ MAYOR ATTEST: , � i ; � �� IRECTOR OF ADMINISTRATIVE SERVICESI KELLY WETMORE, C�,� CLERK qppROVED AS TO CONTENT: STEVEN ADAMS� C�'� MANAGER ' APPROVED TO AS FORM: TIMOTHY J. CARMEL, CITY A'TTORNEY ,, a � 8.e. � pRROy►� ° c� � MICORPORATEO�Z 1.1 n� i� .iu�r �o, �o» * c�O��FOR��P MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER gY; KAREN SISKO, HUMAN RESOURCES MANAGERY� SUBJECT: CONSIDERATION OF RESOLUTIONS ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council 1) Adopt a resolution establishing the City's contribution towards health care coverage for members of the Arroyo Grande Police Officers' Association; 2) Adopt a resolution establishing the City's contribution toward health care coverage for members of the Arroyo Grande Career Firefighters; and 3) Adopt a resolution establishing the City's contribution toward health care coverage for members of the Service Employees Intemational Union—Local 620. FUNDING: Additional appropriations are not required to fund these increases as the FY 2004-05 Annual Budget was drafted to include the anticipated rate increases. DISCUSSION: The City provides health insurance benefits for its full-time employees through CaIPERS. Health insurance costs have increased in the double-digits for the past several years. Due to regional pricing implemented by CaIPERS, the increase in premiums for 2005 has been limited to 2.5%. In an effort to share the increasing costs with those that benefit from health insurance coverage, the employees, cost sharing provisions were incorporated into the Memorandums of Understanding (MOU) with the Arroyo Grande Police Officers' Association, the Arroyo Grande Career Firefighters, and the Senrice Employees International Union. Local 620. Each group has agreed to pay a different percentage of the increase in premium costs as negotiated in their respective � MOU's. In order to implement these cost-sharing agreements with CaIPERS, separate resolutions for each employee group must be adopted. These resolutions are attached for City Council consideration. ALTERNATIVES: The following altematives are provided for the Council's consideration: - Approve staff's recommendation by adopting the three resolutions; - Do not approve staff s recommendation; - Modify as appropriate and approve staff s recommendation; or ( - Provide direction to staff. i �,I RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE ARROYO GRANDE POLICE OFFICERS' A3SOCIATION ("AGPOA") WHEREAS� Govemment Code Section 22892(a) provides that a local agency � contracting under the Public Employees' Medical and Hospital Care Act (the "Act") shali fix the amount of the employer's contribution at an amount not less than the amount required under Section 22892(b)(1)of the Act; and WHEREA3, Govemment Code Section 22892(c) provides that a contracting agency may fix the amount of the employer's contribution for employees and the employe�'s contribution for annuitants at different amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not less than 5 percent of the monthly contribution for employees� until such time as the amounts are equai; and WHEREAS, the City of Arroyo Grande, hereinafter referred to as Public �ency is a local agency contracting under the Act for participation by members of the Arroyo Grande Police Officers' Association (AGPOA). NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOW3: That the employer's contribution for each employee shall be the amount nec�essary to pay the cost of his/her enroilment, including the enrollment of his/her family members in a health benefits plan up to a maximum of $311.25 with respect to employee enrolled for him or herself alone, $622:51 for an employee enrolled for him or herself and one family member, and $809.27 for an employee enrolled for him or herself and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: � NOES: � ABSENT: � � the foregoing Resolution was passed �nd adopted this day of ,20�• � . � i RESOWTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAM3, CITY MANAGER APPROVED TO AS FORM: � 9 D TIMOTHY J. CARMEL� CITY ATTORNEY � � i � � t �; RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GrtANDE ESTABLISHING THE CITY'3 CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE ARROYO GRANDE CAREER FIREFIRGHTERS WHEREAS, Govemment Code Section 22892(a) provides that a local agency contracting under the Public Employees' Medical and Hospi#al Care Act (the °Act") shall fix the amount of the employer's contribution at an amount not less than the amount required under Section 22892(b)(1) of the Act; and WHEREAS, Govemment Code Section 22892(c) provides that a contracting agency may fix the amount of the employer's contribution for employees and the empioyer's contribution for annuitants at different amounts provided that the mor�thly contribution for annuitants shall be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and WHEREAS, the City of Arroyo Grande� hereinafter referred to as Public Agency is a local agency contracting under the Act for participation by members of the Arroyo Grande Career Firefighters. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOW3: - That the employer's contribution for each employee shall be the amount necessary to i pay the cost of his/her enrollment, inciuding the enroliment of his/her family members in � a health benefits plan up to a maximum of $309.24 with respect to employee enroiled for him or herself alone, $618.49 for an employee enrolled for him or herself and one family member, and $804.05 for an employee enrolled for him or herself and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member , seconded by Council Member , and on the following rotl call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2004. E i RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED TO AS FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOWTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERA�3E FOR MEMBERS OF THE ARROYO GRANDE CHAPTER OF THE SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 620 WHEREAS, Govemment Code Section 22892(a) provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act (the "Act") shall fix the amount of the employer's contribution at an amount not less than the amount required under Section 22892(b)(1) of the Act; and WHEREAS, Govemment Code Section 22892(c) provides that a contrac�ing agency may fix the amount of the employer's contribution for employees and the employers contribution for annuitants at different amounts provided that the monthly contribution for annuitants shali be annually increased by an amount not less than 5 percent of the monthly contribution for employees� until such time as the amounts are equal; and WHEREAS, the City of Arroyo Grande, hereinafter referred to as Public Agency is a local agency contracting under the Act for participation by members of the Anoyo Grande Chapter of the Service Employees Intemational Union, Local 620. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: That the employer's contribution for each employee shall be the amount necessary to pay the cost of his/hec enroilment, including the enrollment of his/her family members in a health benefits pian up to a maximum of $322.25 with respect to employee enrolled for him or herself alone, $644.50 for an employee enrolled for him or herself and one family member, and $837.84 for an employee enrolled for him or herself and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member � seconded by Council Member , and on the following roil call vote, to wit: AYE3: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of .2004. RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR � ATTEST: . KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERViCE8/ CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED TO AS FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 8.f. � pRROy� o �,p � INCORYONATE � V � �t JULY 10. /i11 * � MEMORANDUM ,��F OR��P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER SUBJECT: CONSIDERATION OF APPOINTMENTS TO PLANNING COMMISSION DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council approve: • The recommendation of Mayor Ferrara to appoint Doug Tait to the Planning Commission, replacing Ed Arnold; and • The recommendation of Council Member Costello to appoint Nanci Parker to the Planning Commission, replacing Jim Guthrie. FUNDING: There is no fiscal impact from this action. DISCUSSION: On January 14, 1997, the City Council adopted Ordinance No. 481 amending the composition of applicable Commissions and Boards from seven to five members and also adopted Resolution No. 3192 establishing Council policy as it relates to the appointment procedure to the Boards and Commissions. The Ordinance states that the Mayor and each respective member of the Council shall appoint a representative to the various Commissions and Boards subject to the approval by a majority vote of the Council. All Commission and Board members serve at the pleasure of the CounciL As a result of the election of Jim Guthrie and Ed Arnold to the City Council, there are now finro vacancies on the Planning Commission. Mayor Ferrara is recommending the City Council approve the appointment of Doug Tait to the Planning Commission for a two (2) year term expiring January 31, 2007, and Council Member Costello is recommending the City Council approve Nanci Parker to fill the unexpired term of Jim Guthrie, which will expire January 31, 2007. The application forms for each applicant are attached. CITY COUNCIL APPOINTMENTS TO PLANNING COMMISSION DECEMBER 14, 2004 PAGE 2 The terms of the remaining members of commissions are in effect through January 31, 2005. Therefore, appointments by new Councit Members will take place at the January 11, 2005 meeting. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve the recommended appointments; - Do not approve the recommended appointments; - Provide direction to staff. Attachments: 1. Doug Tait application form 2. Nanci Parker application form S:\CITY MANAGER\STEVE\Council Reports\Commission Appointments 12.14.04.doc CITY OF ARROYO G1��ANDE RESERVUIR OF CITIZENS TO SERVE �Planning Commission �=;�;�`e+r�' . _,.. � , ;_i` ', , - Parks and Recreation Commission � � � ••- - - T�affic Commission , Years Lived in Arroyo Grande� Senior Advisory Commission ��t �►�4i ( � ��1 ��' � � Registered Voter of Arroyo Grande Architecturai Review Committee Yes ..,�_ No Downtown Parking Advisory Board (must own business in the Village area) Special Boards/Committees(varies) NAME �Dt>� �^ �,-E" HOME �/� �1 / ADDRESS ��-S rtS i lv I�-f r rD�i� Gr�ndl e. C� g35�a?OPHON E �1��" 7613 PRESENT EMPLOYER �� .0 r 5 Q ' C.vC>h � c.� c h /� BUSINESS ADDRESS Y(�GJS-fi �v,�4 ��/'f�r%�4 �� 'C� /�•PHONE 1�c��//� �'ctn 7� �1�r�r;�4� C� EOUCATIONAL BACK�ROUND Hi h School �� ' � S- on �r� l Colle e v��ol�f �� l�i;;v��s '� rca f4, cA� y ADDITIONAL EDUCATIONAL"INFORMATION Al�- C. D�U�� C�ll�1� , C�i"1 . /�� lC�l��ft�n //C��vr�e �¢ n�lc�c^4 7'� COMMUNITY AND CIVIC INTERESTS Th � �' rc l��`on � � �� L v. i 7'i�S � �Ci/� �"�Sov�«S , The City Councii would like to have the names of three(3)Arroyo Grande References: �IAME ADDRESS 1�CJ r¢(�C //(1�C-'1�/h CO��/1 �tcs�!�� . �/ � //!Gt S/ -S�'_ �/`/'D t�d G/rc/!�[�� /`f' 2.�r;� Gcan�- GrD��t�sc�ien _ �'oY�l` �s;lo /4�i'1Yo C��n�c� C'i¢ . 3.C�� s P4S 9vi n � a38( Isr�n� Sf. ��a y�o C��r C� ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE/BOARD MEETING TIMES SHOWN BELOW: Planning Commission,First and Third Tuesday of each mo�th�6:00 PM Yes.�No Parks and Recreation Commission,Second Wednesday of each month,6:30 PM Yes_No� ' Traffic Commisslon,the day(Monday)before tfie third Tuesday of each month, 7:00 PM Yes_No� Senior Advisory Commission,Flrst Wednesday of each month,3:00 PM Yes_No�• Architecturaf Review Committee Fi�st Monday of each rrionth,3:15 PM � Yes_No� Downtown Parking Advisory Board-Meets as needed Yes_No� Special Boa�dslCom s(varies) • Yes�;No � ��, --� � Signature ��► 4_� �- Date f�- /6 ��`Y _ The Arroyo Grande City Councii requests i�formation about your interest(and education. if applicable)� in serving on � commission or committee, specificaily your comments and views relative to the �ole and responsibilities of the Planninc Commission, Parks and Recreat�on Commission. Traffic Commissio�, Senior Advisory Commission, Architectural Reviev Committee or a Special Boa�d/Committee. Please note such information on the �everse side of this form. Thank you fo. yourinte�est � THIS FORM IS A MATTER OF PUBLIC RECORD IF APPOINTED COMPIETION OF A STATE CQNFLICT OF INTeREST FORM 18 REQUIRED • 8/2004 i! ��C�Jr�� ni�� (� . �-G{ r � y ( � _ l I�C �!�/� ( , `��i-�C�rl� � ��-� ��l�f s�� ^ , ��r r �� /� ,�Q��..,��. f �o��s��r�� /. ��c�� n ��/' � rr ' / �`� fB/1 C��j'�� ^R�O/` ��'�' ��/l C�j v � ��r�`�l�lle*, l/�l/''z" � S � �rx� y�%l T�'��G� � P�`� /� G��td� � fp�r� �a�J�i�� ~ � / l� � n � -� l �`� .�loP Mrn � ��- /�'9� a0 f�1P�� 'p;�-,.-�r� 5��' " . �d�,� O� �IGF �Ln �`� .� � �r.� G' �� f 5 Q/''�� 1lf S ¢ � �l�r� � f� ��` �`�� r� / � �rr�sl( �� n �� f �� O(�r� � �'� � �� ,t� G�( �`"/ l � � � � � f � y 1 ' � 4 F ! { , s - � � 1 's � ' � � 1 . S 8 9 � { � � . f � � CITY OF ARROYO GRANDE � RESERVOIR OF CITIZEN5 TO SE1�VE ` Planning Commission �y u,.i��r � Parks and Recreation Commission .- r �n� .'; ' �� `� �- �-:..�i i\: '.:t :�-ii�•iv 1 � . ..1t: :,.. Traffic Commission � 2 Senior,Advisory Commission ,� Y e a r s L i v e d�i n A r r o y o G�a n d e a� ��l� � $ pr-� 2� 3fl Reglstered Voter of Arroyo Grande Architectural Review Committee Y e s +/ N o Downtown Parking Advisory Board(must own business in the Village area) Special Boards/Committees(varies) NAME N`�N�-\ ��fL1�,�,2 HOME ADDRESS 11Z.7 � ,A-�Z.fl � (�o� iAl� PHONE �-173 ZZ33 PRESENT EMPLOYER_ POSITION BUSINESS ADDRESS PHONE EDUCATIONAL BACKGROUND Hi h chool C..� �\� dr olle \\e v�-r, ('.p - � - C . �DOITIONAL EDUCATIONAL INFORMATION �� COMMUNITY AND CIVIC INTERESTS 1 r�e��-�ed ��n_ c,��-�' �r,�M�/ �5 , n� V vn�1-c��e.� w._ \� c� �ca�t�d� ba.r�� The City Council would like to have the�ames of three(3)Arroyo Grande References: ME ADDRES� 1. -�\62 �dS�e,��0 C'c� . ��i� �� . �"/ �i- 2. ' R��c� 3. �l� �� -G• l'}'�� ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE/BOARD MEETING TIMES SHOWN BELOW: Planning Commission,First and Thircl Tuesday of each month,8:00 PM Yes✓No Parks and Recreation Commission�Second Wednesday of each month,6:30 PM Yes_No � Traffic Commission,the day(Monday)before the third Tuesday of each month, 7:00 PM Yes_No Senior Advisory Commission.First Wednesday of each month�3:00 PM Yes_No A�chitecturai Review Committee First Monday of each month�8:15 PM Yes_No Oowntown Pa�king Advisory Board-Meets as needed Yes_No Special Boards/Committees(var s) • Yes_No Signature � Da ��' / �O The Arroyo Grande City Council requests information about your interest(and education. if applicsble), in serving on a commisslorr or committee, specfficaily your comments and views relative to the role and responsibitities of the Pianning Commission, Parks and Recreation Commission. Traffic Commtssion, Senior Advisory Commisaio�, Architectural Review Committee or a Special 6oa�d/Committee. Please note such info�mation on the �everse side of thia form. Thank you for yourinterest � �H13 FORM IS A MATTER OF PUBLIC REC�RD IF APPOINTEO.COMPLETION OF A STATE CONFLICT OF INTEREST FORM I3 REQUtRED 812004 8.g. � pRROYO O �'.A � MICORPOAATED� u ° � �Y ��• 1°" � MEMORANDUM c4��F OR��P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER � SUBJECT: CONSIDERATION OF AGREEMENT WITH AGP VIDEO FOR CABLECASTING SERVICES DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council approve the agreement with AGP Video for cablecasting services. FUNDING: The proposed agreement includes a cost increase of fifty dollars ($50.00) per meeting and fifty dollars ($50.00) per month for channel management. This will result in an estimated overall annual increase in cost of approximately $2,000. The estimated annual cost of the agreement is approximately $27,000. Existing revenue generated from.the Public, Education and Government (PEG) Access Fees is in excess of this amount. DISCUSSION: At the December 11, 2001 meeting, the City Council approved a contract for cablecasting services with AGP Video to televise City Council meetings and assist in managing the City Government Access Channel. Since #hen, the contract has been renewed on an annual basis and is due to expire on December 31, 2004. Public response to the televising of City Council meetings has continued to be positive, and services provided by AGP Video have been good. The cost increase is the first since the service was initiated and is consistent with costs charged to other jurisdictions. Therefore, staff recommends the contract be renewed. At the September 22, 2004 joint City Council/Planning Commission meeting, the City Council directed staff to both request a formal proposal from AGP Video to cablecast Planning Commission meetings and to pursue cablecasting Planning Commission meetings on a trial basis. AGP Video has been requested to submit such a proposal. However, in order to pay for the addition of cablecasting of Planning Commission meetings within the available public, education and government (PEG) access funds, it will require a conversion to mounted and remotely controlled cameras. Therefore, AGP S:\CITY MANAGER\STEVE\Council Reports\Cable Contract Report 12.14.04.doc i i L CITY COUNCIL AGREEMENT WITH AGP VIDEO FOR CABLECASTING SERVICES DECEMBER 14, 2004 PAGE 2 Video is still researching and developing the capital equipment design portion of the proposal. As a result, the proposed contract includes a provision that it may be amended by mutual consent should the City Council later decide to add cablecasting of Planning Commission meetings and/or to convert to the mounted camera system. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve the proposed Agreement; - Direct staff to renegotiate the proposed Agreement; - Do not approve the Agreement and direct staff to issue a new Request for Proposals; - Provide direction to staff. Attachments: 1. Agreement with AGP for cablecasting services S:\CI'TY MANAGER\STEVE\Council Reports\Cable Contract Report 12.14.04.doc PROFESSIONAL SERVICES AGREEMENT �I This Agreement is made upon the date of execution, as set forth below, by and between the CITY OF ARROYO G �RANDE, a publica Califo�n a�Coeporat on�IformTedEunde�r rthe AND AGP VIDEO, INC., ( AGP VIDEO ), State of California. The parties h fo lowin e ms a dlcondi ions: mutual covenants contained herein, hereby agree to the g 1.0 GENERAL PROVISIONS 1.01 TERMS: This Agreement wilt be effective on January 1, 2005 and will terminate on December 31, 2005. 1.02 EXTENSION: By mutualtc nder tthe same te ms tand tcon�d t ons'Tor w th g r a n t a n e x t e n s i o n t o t h i s A g r e e m e n mutually agreed upon contract modification. 1.03 AMENDMENTS: The Agreement may be modified at any time during the term of the Agreement by mutual written consent of both parties. 1.04 CONTRACT COORDINATION: a. CITY. The City Manager shall be the representative of CITY for all � purposes under this Agreement. The City Manager, or his designated representative, hereby is designated as the Contract Manager for the CITY. He shall supervise the � progress and execution of this Agreement. � b. AGP VIDEO. AGP VIDEO shall assign a single Contract Manager 1 to have overall responsibility for the progress and execution of this Agreement for AG VIDEO. Steve Mathieu is hereby designated as the Contract Manager for AGP VIDEO. Should circumstances or conditions subsequent to the execution �anh�s e des m ee require a subs ti tu te Con tra c t M a n a g e r f o r a n y r e a s o n, t h e C o n t r a c t a 9 9 shall be subject to t he prior written acceptance and approval of the CITY's Contract �; Manager. � � 2.0 SCOPE OF SERVICES AGP VIDEO agrees to perform or provide the following services: a a. Gavel-to-gavel video production and broadcast services for all City '< Council meetings and any Planning Commission meetings on request. AGP Video will � provide services utilizing a minimum three-camera production system, predominantly using four cameras. Cameras with operators will be placed at either side of the room; a remotely operated camera at the back and to the east of�the City e°a la�out Smay be ' fourth camera at the front (window side) of the room. The ca Y ' modified as agreed by CITY and AGP VIDEO. b. AGP VIDEO shall supply all equipment and personnel, including, but not limited to tapes, lighting, materials, supplies and vehicles necessary to perform the services set forth in this Agreement. c. AGP VIDEO shall provide a minimum of three qualified personnel each meeting, predominantly utilizing a four-person crew. d. All reasonable effort on the part of AGP VIDEO shall be made to televise meetings live where technically infrastructured. Meetings shall be replayed during times specified by the CITY. Following the conclusion of each meeting, AGP VIDEO shall promptly set the equipment for cablecast. e. AGP VIDEO shall provide a master tape for cablecast, one copy for the CITY's records and one copy to the South Counfy Library. f. Each cablecast meeting will open with a title segment that will include a character-generated identification of the meeting and the date. g. Upon request, AGP VIDEO shall provide technical assistance to CITY staff with regard to operation of the channel insertion and playback equipment. AGP VIDEO shall provide channel management and opecations for Arroyo Grande Cable Channel 20. This shall include the programming of ineeting tapes for replay, the scheduling of other tapes provided by the CITY, providing technical assistance to CITY staff as necessary on the community calendar and tape insertion process, and serving on-call 24 hours a day, 7 days a week for problems and emergencies. h. AGP VIDEO shall serve as the liaison with the cable operator concerning operation of the channel, including upgrades and maintenance. AGP VIDEO will facilitate identifying any equipment that needs to be repaired and the delivery of that equipment to a certified repair company. Cost of repairs shall be the responsibility of � the cable operator or CITY. i. AGP VIDEO shall be responsible for all set up, teardown and connection of equipment and wiring for the video and audio elements of video production. j. All AGP VIDEO staff shall maintain a clean �nd professional appearance and camera staff should wear the A�P VIDEO uniform shir�'s�during meeting times. k. The CITY has the right to request additional video production services from AGP VIDEO, which may include, but are not limited to, other meetings, special events and informational videos. Compensation for any additional video production services will be negotiated and agreed upon by both parties on a case-by-case basis. 3.0 COMPENSATION In consideration for the services to be performed, CITY agrees to pay AGP , VIDEO the following: , 2 � k a. Seven hundred and fifty dollars ($750.00) per meeting up to four hours in � length. b. For any meetings in excess of four hours, an overtime rate of thirty dollars ($30.00) shall be paid for each fifteen-minute period beyond the first three hours of the meeting. c. Four hundred and fifty dollars ($450.00) per month for channel management. d. Seventy-five dollars ($75.00) per meeting for use of LCD projector/digital camera provided by AGP VIDEO. e. Forty-five dollars ($45.00) per hour for additional technical and engineering consulting services provided by AGP VIDEO outside the scope of services set forth in this Agreement, as requested by C1TY. 4.0 RESPONSIBILITIES OF AGP VIDEO 4.01 WORKERS' GOMPENSATION AND OTHER EMPL4YEE BENEFITS: CITY and AGP VIDEO intend and agree that AGP VIDEO is an independent contractor and that the personnel leased by AGP VIDEO or any employees or agents of AGP VIDEO have no right to workers' compensation and other employee benefits from the CITY. AGP VIDEO agrees to provide workers' compensation and other employee benefits for AGP VIDEO's empfoyees and agents and to have the personnel agency provide workers' compensation and other employee benefits far leased personr�el as specified below. AGP VIDEO agrees to hold harmless and indemnify CITY from any and all liability, cost, or damage arising out of any claim for injury, disability, or death of AGP VIDEO's employees or agents. The personnel agency agrees to hotd harmless and indemnify CITY from any and all liability, cost, or damage arising out of any claim , for injury, disability, or death of AGP VIDEO's leased employees or agents. 4.02. INDEMNIFICATION (a) Indemnification for Professional Li�bilitv. When the law establishes a professional standard of care for AGP VIDEO Services, to the fullest extent permitted by law, AGP VIDEO shall indemnify, protect, defend and hold harmless CITY and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attomey's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of AGP VIDEO, its officers, agents, employees or sub-consultants (or any entity or individual that AGP VIDEO shall bear the legal liability thereofl in the performance of professional senrices under this agreement. . (b) Indemnification for Other Than Professional Liabilitv. Other than in the perFormance of professional services and to the full extent permitted by law, AGP VIDEO shall indemnify, defend and hold harmless CITY, and any and all of its employees, officials and agents from and against any liability (including liability for 3 _ claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by AGP VIDEO or by any individual or entity for which AGP VIDEO is legally liable, including but not limited to officers, agents, employees or sub-consultants of AGP VIDEO. (c) General Indemnification Provisions. AGP VIDEO agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub-consultant or any other person or entity involved by, for, with . or on behalf of AGP VIDEO in the performance of this agreement. In the event AGP VIDEO fails to obtain such indemnity obligations from others as required here, AGP VIDEO agrees to be fully responsible according to the terms of this section. Failure of CITY to monitor compliance with these requir�ments imposes no additional obligations on CITY and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend GITY as set forth here is binding on the successors, assigns or heirs of AGP VIDEO and shall survive the termination of this agreement or this section. 4.03. INSURANCE AGP VIDEO shall maintain, prior to the beginning of and for the duration of this Agreement, insurance coverage as specified in Exhibit A attached hereto and incorporated herein as though set forth in full. 4.04 LAWS TO BE OBSERVED. AGP VIDE� shall: a. Procure all permits and.licenses, pay all charges and fees, and give , all notices which may be necessary and incidental to the due and law�ul prosecution of ' the services to be performed by AGP VIDEO under this Agreement; � b. Keep itself fully informed of all existing and proposed federal, state ; and local laws, ordinances, regulations, orders� and decrees which may affect those engaged or employed under this Agreement, any materials used in AGP VIDEO performance under this Agreement, or the conduct of the services under this Agreement; c. At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above; d. Immediately report to the CITY's Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement. 4.05 RELEASE OF REPORTS AND INFORMATION. Any video tape, reports, information, data, or other material given to, or prepared or assembled by, AGP VIDEO 4 under this Agreement shall be the property of CITY and except as otherwise specified � herein shall not be made available to any individual or organization by AGP VIDEO without the prior written approval of the CITY's Contract Manager. 4.06 COPIES OF VIDEO TAPES. REPORTS AND INFORMATION. If CITY requests additional copies of videotapes, reports, drawings, specifications, or any other material in addition to what the AGP VIDEO is required to furnish in limited quantities as part of the services under this Agreement, AGP VIDEO shall provide such additional copies as are requested, and CITY shall compensate AGP VIDEO for the costs of duplicating of such copies at AGP VIDEO's direct expense. AGP ViDEO may sell copies of tapes to any individual or organization for a fee not to exceed $25.00. 5.00 OBLIGATIONS OF AGENCY/CITY 5.01 COOPERATION: CITY agrees to comply with all reasonable requests of AGP VIDEO necessary to the performance of AGP VIDEO's duties under this Agreement. 6.00 TERMINATION OF AGREEMENT 6.01 TERMINATION OF NOTICE: Nofinrithstanding any other provision of this Agreement, any party hereto may terminate this Agreement, at any time, without cause by giving at least thirty (30) days' prior written notice to the other party to this Agreement. 6.02 TERMINATION ON OCCURRENCE OF STATED EVENTS: This Agreement shall terminate automatically on the occurrence of any of the following events Bankruptcy or insolvency of any party; Sale of AGP VIDEO; The end of the thirty (30) days as set forth in Section 6.01; End of the Agreement to which AGP VIDEO's services were necessary, or Assignment of this Agreement by AGP VIDEO without the prior written consent of the CITY. 6.03 TERMINATION BY ANY PARTY FOR DEFAULT: Should any party default in the performance of this Agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this Agreement, immediately, by giving written notice of termination to the breaching party. 7.00 SPECIAL PROVISIONS 7.01 INTEREST OF AGP VIDEO: AGP VIDEO covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. AGP VIDEO further covenants that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. AGP VIDEO 5 certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of CITY. It is expressly agreed that, in the performance of the services hereunder, AGP VIDEO shall at all times be deemed an independent contractor and not an agent or employee of CITY. 7.02 DISCRIMINATION: No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. If AGP VIDEO is found in violation of the nondiscrimination provisions of the State of Califomia Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this Rgreement, it shall thereby be found in material breach of this�Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct from the amount payable to AGP VIDEO the sum of Twenty-five Dollars ($25) for each person for each calendar day during which such person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of Califomia Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. If AGP VIDEO is found in violation of the nondiscrimination provisions of this Agreement or the applicable affirmative action guidelines pertaining to this Agreement, AGP VIDEO shall be found in material breach of the Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct from the amount payable to AGP VIDEO the sum of Two Hundred Fifty Dollars ($250) for each calendar day during which AGP VIDEO is found to have been in such noncompliance as damages for said breach of contract, or both. 8.00 MISCELLANEOUS 8.01 REMEDIES: The remedies set forth in this Agreement shall not be exclusive but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity. 8.02 NO WAIVER: The waiver of any breach by any party of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this Agreement. 8.03 ASSIGNMENT: This Agreement is specifically not assignable by AGP VIDEO to any person or entity. Any assignment or attempt to assign by AGP VIDEO, whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this Agreement giving rise to a right to terminate as set forth in Section 6.03. 8.04 ATTORNEY FEES: In the event of any controversy, claim or dispute . befinreen the parties hereto, arising out of or relating to this Agreement, or the breach thereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attomey fees. j i 6 8.05 NOTICES: Except as otherwise expressly provided by law, any and all � notices or other communications required or permitted by this Agreement or by law to be served on or given to any party to this Agreement shall be in writing and shall be deemed duly served and given when personally delivered or in lieu of such personal service when deposited in the United States mail, first-class postage prepaid to the following address for each respective party: AGENCY/CITY: Steven Adams City Manager CITY of Arroyo Grande P.O. Box 550—214 E. Branch Street Arroyo Grande, CA 93421 AGP VIDEO: Steve Mathieu 1600 Preston Lane Morro Bay, CA 93442 8.06 GOVERNING LAW: This Agreement and all matters relating to this Agreement shall be governed by the laws of the State of Cafifomia in force at the time any need for the interpretation of this Agreement or any decision or holding conceming this Agreement arises. Venue for any action arising hereunder shall be in San Luis Obispo County, Califomia. 8.07 BINDING EFFECT: This Agreement shall be binding on and shall inure to ccessors and assi ns of the arties adm inistrators su 9 P th e benefit of the heirs, executors, , hereto, but nothing in this section shall be construed as a consent by CITY to any assignment of this Agreement or any interest in this Agreement. 8.08 SEVERABILITY: Should any provision of this Agreement be held by a court of competent jurisdiction or by a legislative or rule-making act to be either invalid, void or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect, unimpaired by the hotding, legislation or rule. 8.9 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole and entire agreement between the parties with respect to the subject matter hereof. This Agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this Agreement. All agreements or representations respecting the subject matter of this Agreement not expressly set forth or referred to in this Agreement are null and void. 8.10 TIME: Time is expressly declared to be of the essence of this Agreement. 8.11 DUE AUTHORITY: The parties hereby represent that the individuals executing this Agreement are expressly authorized to do so on and in behalf of the parties. , 7 � Executed on at Arroyo Grande, California. CITY OF ARROYO GRANDE By: Tony M. Ferrara, Mayor ATTEST: . By: Kelly Wetmore, Director of Administrative Services/City Clerk AGP VIDEO By: Steve Mathieu, Principal . APPROVED AS TO FORM: By: Timothy J. Carmel, City Attomey M iI � ' � I I EXHIBIT A INSURANCE REQUIREMENTS Prior to fhe beginning of and throughout the durafion of the Work, AGP V/DEO will maintain insurance in conformance with the requirements sef forth be/ow. AGP VlDEO will use existing coverage to comply with these requirements. If that existing coverage does nof ineef the requirements set forth here, AGP V1DE0 agrees to amend, supplement or endorse the existing coverage to do so. AGP VIDEO acknowledges that the insurance coverage and policy limifs set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to C/TY in excess of fhe limits and coverage required in this agreement and which is applicable to a given loss, will be available fo CITY. AGP VIDEO shall provide the following fypes and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross tiability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 peroccurrence. Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If AGP VIDEO owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If AGP VIDEO or AGP VIDEO's emptoyees will use personal autos in any way on this project, AGP VIDEO shall provide evidence of personal auto liability coverage for each such person. , Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,OOO,p00 per accident or disease. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self- insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to CITY for injury to employees of � AGP VIDEO, subcontractors or others involved in the Work. The scope of coverage ' provided is subject to approval o� CITY following receipt of proof of insurance as 9 required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence: Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the stafe California and with an A.M. Bests rating of A- ar better and a minimum financial size Vll. General conditions pertaining to provision of insurance coverage by AGP VIDEO. AGP VIDEO and CITY agree to the following with respect to insurance provided by AGP VIDEO: 1. AGP VIDEO agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds CITY, its officials employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. AGP VIDEO also agrees to require all agents and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit AGP VIDEO, or AGP VIDEO's employees, or agents, from waiving the right of subrogation prior to a loss. AGP VIDEO agrees to waive subrogation rights against CITY regardless of the applicability of any insurance proceeds, and to require all agenfs and subcontractors to do likewise. 3. All insurance coverage and limits provided by AGP VIDEO and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the CITY or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any AGP VIDEO or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the CITY, as the need arises. AGP V{DEO shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect CITY's protection without CITY's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to AGP VIDEO's general liability policy, shall be delivered to CITY 10 at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, CITY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by CITY shall be charged to and promptly paid by AGP VIDEO or deducted from sums due AGP VIDEO, at CITY option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to CITY of any cancellation of coverage. AGP VIDEO agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by AGP VIDEO or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to CITY. 10. AGP VIDEO agrees to ensure that subcontractors, and any pther party involved with the project who rs brought onto or involved in the project by ACP VIDEO, provide the same minimum insurance coverage required of AGP VIDEO. AC3P VIDEO agrees to monitor and review all such coverage and assumes aU responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. AGP VIDEO agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to CITY for review. 11. AGP VIDEO agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any AGP VIDEO, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to CITY. If AGP VIDEO's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the CITY. At the time the CITY shall review options with the AGP VIDEO, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The CITY reserves the right at any time during the term Qf the contract to change the amounts and types of insurance required by giving the AGP VIDEO ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the AGP VIDEO, the CITY will negotiate additional compensation proportional to the increase benefit to CITY. 13: For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking.any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 11 � ; f _ _ � 14. AGP VIDEO acknowledges and agrees that any actual or alleged failure on the part of CITY to inform AGP VIDEO of non-compliance. with any insurance requirements in no way imposes any additional obligations on CITY nor does it waive any rights hereunder in this or any other regard. 15. AGP VIDEO will renew the required coverage annually as long as CITY, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until CITY executes a written statement to that effect. 16. AGP VIDEO shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from AGP VIDEO's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to CITY within five days of the expiration of the coverages. � 17. The proyisions of any workers' compensation or similar ac# will not limit the obligations of AGP VIDEO under this agreement. AGP VIDEO expressly agrees not to use any statutory immunity defenses �under such laws with respect to CITY, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for"purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent #hat any other section or provision conflicts with or impairs the provisions of this Section. 21. AGP VIDEO agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge CITY or AGP VIDEO for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse any third party for the cost of complying with these requirements. There 12 � i� � � . shail be no recourse against CITY for payment of premiums or other amounts with respect thereto. 22. AGP VIDEO agrees to provide immediate notice to CITY of any claim or loss against AGP VIDEO arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. j � I 13 . 8.h. o� PaROyo c � � MICORYONATE � � � ° MEMORANDUM � .�,�Y ,o, ,.,, ,� c4��FOR�'�P TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS, RECREATION� AND FACILITIES SUBJECT: CONSIDERATION OLOWF LOW TOI ETS ENTRAL COAST SENIOR CENTER FOR NEW DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council approve the recommendation of the Senior Advisory Commission to donate three low-flow toilets to the Central Coast Senior Center in Oceana FUNDING: The request for three low-flow toilets would not impact the General Fund with the cost of the toilets coming from the water conservation program. DISCUSSION: The City has received a request from Cathy Young, representing the Central Coast Seniar Center in Oceano, for assistance in replacing three toilets in the facility with low- flow toilets to be provided by the City of Arroyo Grande. While the Center is not located within the City, nor will it result in any water conservation for the City of Arroyo Grande, approximately 60% of its members are Arroyo Grande residents. The City has assisted in funding or in-kind donations for other programs and facilities in the past that are not located within the City limits. An example wou debBeaCh in920011Swhen the City construction of the South County Skate Park in G provided $25,000 to assist in the construction of that facility. The benefit and basis for the request is that it will assist the facility and program, which serves Arroyo Grande residents, at no cost to the City's General Fund. Therefore, the action represents a way to support the City's goal of helping to meet needs of seniors at relatively low cost. The primary disa dvan t a g e o f t h e r e q u e st is that it does not directly meet the goals of the retrofit program, which is to reduce water consumption in the City. However, Oceano provides several Arroyo Grande developments with water. The Senior Advisory Commission addressed this request at its meeting of December 1, 2004. At that time, members of the Commission voted to recommend that the City Council approve the request. ; � , t ' ATTACHMENT 1 ` �,�g��y��y�'�� -CATHY D. YOUNG �. '`.�s�;yr J� N#Slc��rl9 :_ _. �� Q� _� �� !�, � � 1832 Tierra Nuev�a Lane Oceano, Ca 93445 805-481-5809 FAI�L: 481-5919 -- Cathy1183@aoLcom October 29, 2004 Steven Adaros City Manager City of Arroyo Grande P.O. Box 550 Arroyo Graude, CA 93421 Dear Mr. Adams, I am writing on behalf of the Central Coast Senior Center to request new toilets through your plumbing retrofit program. We have three toilets in ow building. The center is located`at 1580 Railroad Avenue in Oceano. I realize we are not in Arroyo Grande,.however, the center serves Arroyo Grande senior citizens and Arroyo.Grande is the only city that currently has a plumbing retrofit program. The center is entirely self-funding and ran by senior volunteers. Each month we barely have the funds to pay bills to ke,ep the center running. The center provides seniors in the Five Cities a place to better their mental well being and needs. The Senior Nutrition Program operates from the center, 55 Alive, health screenings,a place for seniors,to meet with volwrteer attomeys for legal advice, AARP volunteers for tax help, and other activities for the seniors in the Five Cities area.. y The toilets are old and in constant need of repair. I would appreciate consideration for our toilets to be replaeed. Thank you. Sincerely, Cathy Youn Treasurer Central Coast Senior Center CITY COUNCIL CONSIDERATION OF REQUEST FOR NEW TOILETS DECEMBER 14, 2004 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve request and proceed with donation of toilets for this facility; - Modify recommendation to provide funds for toilet replacement separate from the water conservation program from the Park Development Fund (213); - Do not approve request. Attachment 1 - Letter from Cathy Young representing the Central Coast Senior Center � � 8.1. � pRROy� o ��, � INCORPORATED YZ ' C�1 n�i � JULY 10. 1911 * . c4��FORN`P MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CONSIDERATION OF APPROVAL OF AN AGREEAII�NT WITH THE LAND CONSERVANCY DATE: DECEMBER 14, 2004 RECOMMENDATION: ' It is recommended the City Council approve an agreement prioritizing, locating and negotiating agricultural conservation easements with the Land Conservancy to assist the Community Development Department FUNDING: � The cost of the services under the proposed Agreement will not exceed $10,000 and will be paid from existing funds in the fiscal year 2004-05 annual budget. DISCUSSION: Backqround The 2001 General Plan included a new Agriculture, Conservation and Open Space Element containing objectives and policies intend�l to promote preservation of agriculture use and conserve prime farmland soils. In 2003, at Council direction, the staff prepared a "Report on the Conservation of Prime Agricultural Resourc�s in the City-of Arroyo Gr.ande" which reinforced policies and programs designed to °preserve and protect" viable agricultural uses within and adjacent to the City. Any conver�ion or loss of prime farmland soils was determined to be a significant, adverse environmental impact, per CEQA, requiring an EIR. Possible mitigation includes permanent protection of replacement farmland at a minimum 1:1 ratio, subject to overriding considerations and . findings. Among the programs proposed in the Conservation Report is the Purchase of Agricultural Conservation Easements. The Agricultural Conservation Report identified some funding mechanisms for acquiring agricultural conservation easements including: • Farmland Protection Program matching grants from State Department of Conservation. • Mitigation fees from developments proposing conversions. • Mello Roos district assessments or annual taxes if approved by district or community voters. • Special sales tax increase authorized by State legislation and approved by local i � CITY COUNCIL CONSIDERATION OF APPROVAL OF A CONTRACT WITH THE LAND CONSERVANCY , DECEMBER 14, 2004 PAGE 2 voters, and • General fund allocations. The most probable methods for funding are development mitigation fees and funds from other non-mitigation sources such as general or special funds in combination with Farmland Protection Program matching grants. (State funds are not available for purchasing easements required for mitigation.) Possible compensation programs for Agricultural Conservation Easem�nts does not preclude voluntary Williamson Act contracts which restrict qualified parcels of land to agricultural or related open space uses in consideration of reduced property tax assessments for a 10 to 20 year period. However, the minimum size of 10 acres for Williamson Act agreements limits the eligible parcels to only seven properties within City limits, not counting the two currently contracted. The 2003 Agricultural Conservation Report proposed an Agricultural Conservation Easement (ACE) Program to address the predominant agricultural designated parc�ls within the City that do not meet the minimum criteria and are not eligible for Williamson Act contracts. The Report further indicstf�d t�o�ect on and agrc ul urahoperations.e for "linked" easements to create larger area p During 2004, Community Development Department staff contacted the Land Conservancy of San Luis Obispo Co Nationr easements tto p otectr'lands'n zonedtl for and negotiating agncultural conse Agriculture within City limits and planning area. Attachment 1 is a draft scope of work propasal for saving special farmlands in Arroyo Grande. The workscope is divided into three tasks with an estimated budget for each, including: 1) Project planning and development of acquisition priorities budgeted at$3000. 2) Landowner outreach budgeteaction3ass sta ce, budgeted at$4000. 3) Conservation easement trans The purpose, procedure and products expected from each task are also outlined in the proposed workscope. Community Development Department staff requests technical and professional assistance from the Land Conservancy s#aff to es#ablish criteria, prioritize possible eligible properties, and assist negotiations with in#erested property owners both within the City limits and adjoining unincorporated planning area. A survey of atl affected owners will explain the potential progr�m and determine possible interest in participation. Initial discussions and negotiations with any interested owners would include City and Conservancy staff, and would be reported to the City Council on a case by case basis subject to mitigation or other funding sources being identified. � , � � �, S:\COMMUNITY_DEVELOPMEMIC�TY_COUNCfL�2004\12-14-04\12-14-04 CC sr Land Conservancy.doc ci�r eouNCi� CONSIDERATION OF APPROVAL OF A CONTRACT WITH THE LAND CONSERVANCY DECEMBER 14, 2004 PAGE 3 ALTERNATIVES: • Authorize a standard form contractual services agreement .with the Land . Conservancy acceptable to the City Attorney with attached scope of work set forth in Attachment 1. • Modify the proposed workscope to reflect any Council concems regarding purpose, procedure, products and proposed budget. • Defer contract authorization and provide direction to staff regarding establishment of Agricultural Conservation Easement (ACE) program priorities Attachments: 1. Proposed workscope from Land Conservancy � ,I� � S:ACOMMUNITY_DEVELOPMENTICITY_GOUNCIU2004\12-14-04\12-14-04 CC sr Land Conservancy.doc i � � __� _------ ATTACHMENT 1 � SCOPE OF WORg: SAVING SPECIAL FARMS INARROYO GRANDE Project Purpose: The purpose of this project is for the Land Conservancy of San Luis Obispo County to assist the City of Arroyo Grande with prioritizing, locating, and closing conservation easement transactions in order to protect lands zoned for agriculture that are within the•City's Sphere of Influence(SOn. Task 1 — Project Planning and Development of Acquisition Priorities Purpose: The purpose of this task is to develop a rational basis for the expenditure of public funds in accordance with the City of Arroyo Grande's desire to permanently protect local agriculture. Procedure: The Land Conservancy will meet with City of Arroyo Grande staff as needed in order to gain a clear sense of pr�ject expectations and desired outcomes. With this in mind, a set of criteria will �be developed in order to establish pr�orities for acquisitions of development rights via conservation easement. A thorough review of all of the assessor's parcels within the City's SOI will then be undertaken and matched against the established criteria, resulting in a list of priorities. This will be done using Geographic Information Systems(GIS)soflware. ' Deliverable Products: • Meetings with City of Arroyo Crrande staff as needed • A professional report which will outline the establishment of criteria and methods used towards developing a list and map of all parcels zoned for agriculture,wluch will then be ranlced in terms of high priority,mediwn priority,and low priority. Budget: , $3,000.00 Task 2 — Landowner Outreach Purpose: The primary purpose of this task is to solicit willing landowner participation from those interested in the City of Arroyo Grande's Agriculture Protection Program. A secondary purpose of this task is to pmvide education for landowners whom may have questions about conservation easements and other conservation options. Procedure: The Land Conservancy will draft a "cold" letter which will be sent to every landowner whose property is zoned for agriculture within the City's SOI. This letter will be sent on City of Arroyo Grande letterhead and signed by an authorized representative of the City. The letter will outline the goals and parameters of the program, and wi11 also discuss the partnership with the Land Conservancy and their role in implementin8 the P�B�• Finally, the letter will include a brief questionnaire for landowners to indicate their level of interest, as well as a postage paid return envelope for landowners to return the questionnaire to the.City. In the event that landowners come forward that have an interest in the pmgram, but � would like to learn more about conservation easements, the Land Conservancy will attempt to address those questions and provide them appropriate recommendationsl. 'This can be handled on a case-by-case basis, or if enough landowners express interest, the Land Conservancy will host a public information forum. It will be important to determine if an interested landowner is willing to sell or donate a conservation easement (or a combination of both,known as a bargain sale),whether they are willing to do this now or at some time in the firture, what the landowner's financial expectations are, and whether the assistance of an estate planner or accountant could help them in making this decision. Deliverable Products: • One letter of interest mailed to each landowner whose property is zoned agriculture within the City of Arroyo Grande's SOI • Compilation of the results of the letter campaign for the benefit of the City of Arroyo Grande . Correspondence with interested landowners in order to address questions or concerns regarding conservation easements • One conservation easement informational public workshop,if desired Budget: $3,000.00 'Although the Land Conservancy can offer recommendations about conservation easements and other or estate lannin advice• fmancial S r formal le ,� P annot offe tions we c 8� conservation op , i Task 3 —Conservation Easement Transaction Assistance Purpose: 'The purpose of ttus task is to assist the City of Arroyo Grande with drafting,negotiating, and closing a conservation easement haasaction in order to permanenfly pmtect important local�'iculture lands. � � � Procedure: This task can be handled in a variety of ways, depending on the particular circumstances of a potential hansaction. The Land Conservancy can work directly with a landowner, as a liaison between the landowner and the City of Arroyo.Grrande, or can assi�t the City of Arroyo Crrande in their direct contact with the landowner. In any of these scenarios,the Land Conservancy will assist with drafting, negotiating, and closing a conservation easement, as directed by the City of Ar�oyo Grande. For the purposes of this Scope of Work, it is expected that a closed conservation easement wouid be paid� for, held, and administered by the City of Arroyo Grande2. � Deliverable Product: • Direct assistance to tb.e City of Arroyo �Grande with the goal of one or more completed conservation easement transactions Budget: $4,000.00 � 2 If a particular Iandowner desires that the L�c►d Conservancy of San Luis Obispo hold the conservation easement,any such potential transaction would be subject to the discre6on of the organization's Board of Ttvstees in accordance with its adopted Standards and Practices. ! i , PROJECT BILLING: The listed tasks will be billed on an hourly basis with a "not to exceed" provision on a task-by-task basis. HOURLY RATES: The following hourly rates will apply to all work. Brian Stark,Executive Director-$80.00/hr. . Robert Hill, Conservation Director-$60.00/hr. Ray Belknap,Conservation Director- $60.00/hr. Ka.thie Matsuyama, Senior Project Manager-$50.00/hr. S.j. o� PRROVOc ~ INCORPONATE Z � ° MEMORANDUM � �,�Y ,o. ,s„ ,� c'��FOaN�P TO: CITY COUNCIL I FROM: DON�SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER� SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE VALLEY GARDENS PAVING PROJECT, PW 2004-04 DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City CounciL• A. accept the project improvements, as constructed by Union Asphalt Inc., in accordance with the plans and specifications for the Valley Gardens Paving Project; B. direct staff to file a Notice of Completion; and, C. authori�e release of the ret�ntion of$23,564.10 thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed. � FUNDING: On August 8, 2004, the Citx Council awarded the Valley Gardens Paving Project to Union Asphalt Inc. in the amount of $213,692.80. The total budget for the project was $240,100, which included a contract amount $213,692.80, a project contingency of $21,369 and $5,000 for material testing. The final adjusted project costs were $237,886.00, which resulted in a savings of$2,175.80. DISCUSSION: Union Asphalt Inc. has completed all items of work on the Valley Gardens Paving Project in accordance with the plans and specifications. The project scope included an asphalt concrete overlay and miscellaneous concrete repairs on Leanna Drive, Turquoise Drive, Pearl Drive, Diamond Circle and Opal Circle. Staff is recommending the Council accept the improvements as constructed, authorize staff to file a Notice of Completion, and release the remaining portion of the 10% retention ($23,529.10) to Union Asphalt Inc. thirty-five (35) days after the Notice of Completion has been recorded if no liens are filed. S:�PUBLIC WORKS ENGiNEERING SHARED ITEMS\Capital Projects�2004\Valley Gazdens Paving 'i Project\Council�Project Acceptance\Council Memo-Project Acceptance.doc � CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE VALLEY GARDENS PAVING PROJECT, PW 2004-04 DECEMBER 14, 2004 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's.consideration: • Approve staff's recommendations; • Do not approve staff's recommendations; • Modify as appropriate and approve staff's recommendations; or • Provide direction to staff. Attachment: 1. Notice of Completion I �' , r S:�PUBLIC WORKS ENGINEERING SHARED ITEMS\Capital Projects�2004\Valley Gardens Paving � Project\Council�Project Acceptance\Council Memo-Project Acceptance.doc RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: ATTACHMENT 1 CITY CLERK CITY OF ARROYO GRANDE P.O.BOX 550 ARROYO GRANDE,CA 93421 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter describe. 2. The FULL NAME of the OWNER is: The Citv o Arrovo Grande 3. The FULL ADDRESS of the OWNER is: 214 East Branch Street.Arrovo Grande. California 93420 4. The NATURE OF TI�INTEREST or ESTATE�of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS,if any,who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and F[JLL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein refetred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED December 1.2004 8. The NAME OF THE ORIGINAL CONTRACTOR,if any,for such work of improvement is: Union Asnhalt Inc.. 9. The street address of said property is:Valley Gardens Housing Tract 10. The property on wluch said work of i�rovement was completed is in the City of Arroyo Grande,County of San Luis Obispo,State of California,and is described as follows: Yallev Gardens Paving Project.PW 2004-04 Verification of NON-INDIVIDUAL owner:I,the undersigned,declare under penalty ofperjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice;that I have read the said notice,that I l�ow and understand the contents thereof,and the facts stated therein aze true and correct. Don Spagnolo,PE,Director of Public Works/City Engineer , December 14,2004,Arroyo Grande,California --END OF DOCUMENT-- i �� 8.k. � pRROr� � c� � INCORPORATEO 92 u ° MEMORANDUM � ,N,�r ,o. ,s„ * c4��FORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER � SUBJECT: CONSIDERATION OF A RESOLUTION FOR THE SUBMISSION OF AN APPLICATION TO THE CALIFORNIA DEPARTMENT OF WATER RESOURCES TO OBTAIN A LOCAL GROUNDWATER ASSISTANCE GRANT AND AUTHORIZATION TO ENTER INTO A GRANT AGREEMENT DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council: A. adopt the attached resolution authorizing the City Manager to file an application with the California Department of Water Resources (DWR) to obtain a Local Groundwater Assistance Grant and enter into a grant agreement; and, B. direct the Director of Administrative Services to submit authorizing resolution to the California Department of Water Resources. FUNDING: The City is requesting $250,000 of Local Groundwater Assistance Grant funds to cover the costs of the Monitoring and Analysis Program of the Settlement Agreement Befinreen and Among the Northern Cities, Northern Landowners, and Other Parties. DISCUSSION: The Local Groundwater Management Assistance Act of 2000 (AB 303, Stats. of 2000, ch 708, §2; Water Code Section 10795 ef seq.) and Proposition 50 (ch 8 Water Code Section 79560-79565) created Local Groundwater Assistance Funds. The intent of these Acts is to provide grants to local public agencies to conduct groundwater studies or to carry out groundwater monitoring and management activities. Priority for grant funding is given to local public agencies that have adopted a groundwater management plan (GWMP) and demonstrated collaboration with other agencies in the management of the affected groundwater basin. The City submitted an application on behalf of the other Cities participating in the groundwater management agreement in 2002, but did not receive funding. The ranking criteria has changed from the previous application and it is anticipated that the project will now be more competitive on a statewide basis. This application is again being submitted by the City of Arroyo Grande on behalf of the agencies participating in the Groundwater Management Plan. CITY COUNCIL • CONSIDERATION OF RESOLUTION TO OBTAIN A LOCAL GROUNDWATER ASSISTANCE GRANT DECEMBER 14, 2004 PAGE 2 The Settlement Agreement Between and Among the Northem Cities, Northern Landowners, and Othec Parties cantains a Monitoring and Analysis Program that outlines the requirements for groundwater monitoring, analysis, and annual reporting activities. Funding from this grant will be used for these activities. Additional groundwater monitoring and seawater intrusion wells may be required. Funding from this grant may also be used to cover the cost of installing these wells. ALTERNATIVES: The following alternatives are presented for the Council's consideration: ' . Approve staff s recommendations; � . Do not approve staff s recommendations; . Modify as appropriate and approve staff's recommendations; or . Provide direction to staff. � � � � 1 � � a 3 � � � � � ! i i i ' jep:M:�232-Arroyo Grande�232-0405-General Consulting\19-Administration\Prop. 50 Local Groundwater AssistanceWuthorizing Resolution.doc RESOLUTION NO. ' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION WITH THE CALIFORNIA DEPARTMENT OF WATER RESOURCES (DWR) TO OBTAIN A LOCAL GROUNDWATER ASSISTANCE GRANT AND ENTER INTO A GRANT AGREEMENT WHEREAS, the City Council of Arroyo Grande desires to seek certain Local Groundwater Assistance Grant funds made availabfe through the California Department of Water Resources (DWR); and, WHEREAS, the California Department of Water Resources requires all applicants to provide a resolution designating an authorized representative to file an application and enter into a grant agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. application be made by the City of Arroyo Grande to the California Department of Water Resources to obtain a Local Groundwater Assistance Grant pursuant to the local Groundwater Management Assistance Act of 2000 (Water Code Section 10795 et seq.) and to enter into an agreement to receive a grant for the Groundwater Monitoring and Analysis Program for the Arroyo Grande Sub-basin; and, 2. the City Manager is appointed as the o�cial representative authorized and directed to prepare the necessary data, make investigations, execute, and file such application and execute an agreement with the California Department of Water Resources to accept the grant. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2004. II __ RESOLUTION NO. PAGE 2 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMO�tE, DIRECTOR OF ADMINISTRATIVE SERVICES/ CITY CLERK APPROVED AS TO CONTENT: � STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY � 8.1� o� PRROroc � INCORPORATE Z V O "' MEMORANDUM � �� ,o. ,9„ ,� c4��FORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGIMEER a� SUBJECT: CONSIDERATION TO REJECT ALL BIDS FOR THE THEIS/KfISLER _ TENNIS COURT ADDITION PROJECT, PW 2004-02 DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council reject all bids for the Theis/Keisler Tennis Court Addition Project, PW 2004-02. FUNDING: There is no fiscal impact at this time. DISCUSSlON: j On September 28, 2004, the City Council directed staff to solicit bids for the Theis/Keisler Tennis Court Addition Project. Staff solicited bids through newspaper advertisements, internet listings, and by personally contacting contractors throughout Cali�omia that specialize in tennis court construction. On November 30,2004,one bid was received ftom R. Burke. in the amount of$287,094.00, which is significantly higher than the Engineer's Estimate of$110,000.00. Staff compared R. Burke's bid item prices against those listed in the Engineer's Estimate and determined them to be uniformly inflated by historical pricing measures for this region and based on discussions with other contractors. It is also believed that the higher unit prices are due to the current high demand for construction services. Contractors that were confacted after the bid indicated that they did not bid due to their current workload. Therefore, staff recommends rejection of the bid and soliciting bids in the spring when the bidding climate is anticipated to improve. ALTERNATIVES: The following altematives are provided for the CounciPs consideration: • Approve staff s recommendation; • Do not approve staff's recommendation; • Modify as appropriate and approve staff's recommendation; or • Provide direction to staff. Attachment: 1. Bid Opening Log Sheet S:\PUBLIC WORKS ENGINEERING SHARED ITEMS�Capital ProjecLs�2004\Tennis Court AdditlonlCoundl\Consideration to Reject all Bids�Council Memo-Reject All Bids.doc � � CITY COUNCIL CONSIDERATION TO REJECT ALL BIDS FOR THE THEISIKEISLER TENNIS COURT ADDITION PROJECT, PW 2004-02 DECEMBER 14, 2004 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staff s recommendation; . Do not approve staff s recommendation; . Modify as appropriate and approve staff's recommendation; or + Provide direc#ion to staff. Attachment: 1. Bid Opening Log Sheet � ; � � I ; , t S:�PUBLIC WORKS ENGINEERING SHARED ITEMS\Capital Projeds�2004�Tennis Court Addition\Counal\Consideration to Rejed all Bids\Counal Memo-Rejed All Bids.dx � PRROro o �p . � 1NCORPORATEG 9= V � �[ ,IUIr 10, 1911 * c4��FOR��P B�D OPENING LOG SHEET C1TY OF ARROYO GRANDE BID OPENING: November 30, 2004 Theis/Keisier Tennis Court Addition Project Engineer's Estimate $110,000 � BIDDER'S NAME, CITY TOTAL ALT. #1 ALT. #2 ALT. #3 R. Burke Corporation �287,094.00 $3,750.00 $17,800.00 $33,400.00 San Luis Obispo, CA `'��,(. � / �� 2 , �� , �.,� � �� Kelly 1N�etmo� Director of Admihistrative Services/Deputy City Clerk - __ _ c: Director of Public Works City Manager � � � � I� . ' ApR0�Y0 G�� NDY 3 0 �n�� • _ -__ _ _------ — - __-- 8.m. � pRROy� o �� . . � � INCORPORATE 92 " m MEMORANDUM # au�v ,o. ;e„ ,� c��FORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER � SUBJECT: CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT WITH OMNI-MEANS ENGINEERS FOR DESIGN OF THE EAST GRAND/HALCYON TRAFFIC SIGNAL REPLACEMENT PROJECT, PW 2005-01 DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City CounciL• A. award a consultant services agreement with Omni-Means Engineers in the amount of $17,000.00 for design senrices for the East Grand/Halcyon Traffic Signal Replacement Project, PW 2005-01; and, � B. authorize the Mayor to sign the agreement with Omni-Means Engineers. FUNDING: The amended FY 2004/05 Capital Improvement Program budget includes $166,382 for design and construction for the East Grand/Halcyon Traffic Signal R�placement Project. DISCUSSION: On November 1, 2004, staff solicited requests for proposals to provide engineering services for the design of the East Grand/Halcyon Traffic Signal Replacement Project. On November 19, 2004, staff received two proposals. The project includes replacing the antiquated signal poles and mast arms, installing a battery back-up system, and replacing the controller equipment. Staff evaluated the proposals and selected Omni-Means Engineers as the most qualified firm to perform the work. The consultant will provide services in two separate phases as follows: �I Phase I - Design Services Includes a site evaluation and development of construction plans for the traffic signal upgrade. This will include preparation of project technical specifications and bid package for construction. S:\PUBLIC WORKS ENGINEERING SHARED ITEMS\Capital Projects12005\Grand-Halcyon Signal\CouncilWward of Consultant ContractlAcceptance of Consultant Services.doc i I CITY COUNCIL CONSIDERATION OF AWARD OR D S GN SERVICES FOR THE GRANDIHA CYOM OMNI-MEANS ENGINEERS FO TRAFFIC SIGNAL REPLACEMENT PROJECT, PW 2005-01 DECEMBER 14, 2004 PAGE 2 Phase II — Construction Services Involves assistance during the project construction phase. This will include attending construction meetings, providing technical assistance, and inspection services. Omni-Means Engineers estimates the duration of their senrices at six(6) months for both phases and expects to begin in early January 2005 with cQmpletion by June 2005. Staff recommends that the Council approve a consultant services agreement with Omni-Means Engineers. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staff s recommendations; . Do not approve staff s recommendations; • Modify as appropriate and approve staffs recommendations; or • Provide direction to staff. Attachments: 1. Schedule � � t ; i � ; � i � � I � . ; i , � � 1 i S:\PUBLIC WORKS ENGINEERING SHARED ITEMS�Capital Projects�2005\Grand-Halcyon Signal\Council�Award of Consultant ContractWcceptance of Consultant Services.doc i ATTACHMENT 1 ��u��'� Tentative Project Schedule For ; Grand-Haicyon Sig�nal Upgrade Project E Project No. PW 2005-01 � [ � � Award Consultant Services Contract(at City Council meeting)...........................:..........December 14,2004 � ; Noticeto Proceed...................................................................................................................January 3,2005 f i Phase I � � � Site Evaluation......�..................................................�...................................................................January 2005 � �.......................................................January-February 2005 , Engineering........................................................ Bidding.......................................................................................... ..............................................March 2005 Phase II Construction—Notice to Proceed..................................................................................................Apri12005 ConstructionCompletion .....................................................................................................May-June 2005 S:\PUBLIC WORKS ENGINEERING SHARED ITEMS\Capitai Projects�2005\Grand-Halcyon Signal\CouncilWward of Consultant ContractWcxeptance of Consultant Services.doc I 8.n. � pRROyO ° cp � MICOAPORATE � � � ° MEMORANDUM �[ ,NJLY 10, 1911 * c4��FOR��P � TO: CITY COUNCIL FROM: RICK TerBORCH, CHIEF OF POLICE � SUBJECT: CONSIDERATION OF AUTHORIZATION TO PURCHASE TWO (2) REPLACEMENT POLICE DEPARTMENT PATROL VEHICLES DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended that the City Council authorize staff to purchase two (2) replacement Police Department patrol vehicles from Mullahey Ford for$47,551.78. FUNDING: The FY 2004-05 Police Department Budget includes $60,200 for the purchase of finro replacement patrol vehicles. The recommended purchase is for$47,551.78. Additionally, there will be approximately $12,400 for the acquisition and installation of emergency equipment which is included in the budgeted amount. This,combined with the purchase of the vehicles, is$248.22 under the amount approved in the budget for the acquisition of the patrol vehicles. DISCUSSION: In adopting the FY 2004-05 City Budget, the City Council authorized the replacement of � finro Police Department marked patrol vehicles. Replacement vehicles are to be full-size sedans which comply with fihe Califomia Highway Patrol (CHP) specifications for patrol vehicles. The current CHP specifications are for the 2005 Ford Crown Victoria. Staff received bids from three (3) dealerships that regularly supply police vehicles which meet the CHP specifications. All three submitted bids for two(2)2005 Ford Crown Victoria Police Interceptors which comply with CHP specifications. The bids are as follows: Companx Cost Mullahey Ford, Arroyo Grande $47,551.78 Fairway Ford, Placentia $48,201.60 Downtown Ford, Sacramento $51,348.44 � CONSIDERATION OF AUTHORIZATION TO PURCHASE TWO (2) REPLACEMENT POLICE DEPARTMENT PATROL VEHICLES DECEMBER 14, 2004 PAGE 2 All bids include a three year, 36,000 mile warra ntancte P o�lram) eMullahey Ford has participates in the Ford Quality Fleet Care Mamte 9 supplied police vehicles to the City in the past and currently performs all factory service on the Police Department's Ford fleet. The budgeted amount also includes the acquisition of new emergency light bars and the installation of emergency equipment, including sirens, protective screens, radios, secured weapons racks, in-car video systems, etc. Upon factoring in the acquisition and installation of the emergency equipment(approximately$12,400),the total costto purchase and equip the new patrol vehicles is $59,951.78. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff s recommendation; - Reject bids and direct staff to solicit additional bids; - Reject bids and provide further direction to staff; or - Do not approve staff s recommendation. Attachment � i { c�ty of�royo c�ae Quotation Evaluation SummarY Date Prepared:November 23, 2004 (X) Written Quote ( ) Telephone Quote Department: Police VENDOR Pre ared B : Dick Ra burn DETAILS: VENDOR VENDOR q ITEM#: D�SCRIPTION: Mulahey Ford Downtown Ford Fairway Ford � POLICE PATROL CAR Tw� �2� Sacramento Placentia, CA. j VEHICLES Arroyo G�rande FORD CROWN VIC 2005 MODEL Meets CHP vehicle s s uote B : Don Wri t Sandra Scott K mberl Bowles Unit Price $22,164 $23,934 $22,466.95 Sa1es tax $1 606.89 $1,735.22 $1,628.54 I Tire Fee $5.00 $5.00 $5.00 I 23 775.89 $25,674.22 $24,100.80 Tota1 Price $47,551.78 $51,348.44 $48,201.60 A rox.DeL 60 da s 9.a. cmr oF aRROVo - cmr couNCi� NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GI EN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on TUE AY, DECEMBER 14, 2004 at 7:00 p.m. in the Arroyo Grande City Council Chambers, 215 Ef Branch Street, Arroyo Grande, to consider the following items: APPLICANT: City of Arroyo Grande LOCATION: Citywide ' PROPOSAL: The City Council is requested to 1) Provide preliminary approval of proposed projects to be funded with the City's allocation of Community Development Block Grant(CDBG) funds for Year 2005. The City of Arroyo Grande is a participant with the County of San Luis Obispo and other cities therein as an "Urban County" under the Federal Department of Housing and Community Development Block Grant Program; and 2) Approve an amendment to the Consolidated Plan reallocating a portion of Program Year 2002 Community Development Block Grant (CDBG) funds ($13,300) to an Americans With Disabilities Act(ADA) upgrade project within the - City located at the comers of Nelson and Mason Streets and Nelson and Short Streets. � ENVIRONMENTA�. � ( DETERMINATION: Categorically Exempt REPRESENTATIVE: Jim Bergman, Assistant Planner In compliance with the C lifornia Environmental Quality Act (CEQA), it has been determined pursuant to Section 1506�(b)(1) of the CEQA Guidelines that the activity is not a ro'ect as determmed in Section 153�8. p � Any person affected or qoncerned by this proposal may submit written comments to the Administrative Services De artment before the City Council hearing, or appear and be heard in ' support of or opposition to t�ie project. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroy� Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.). If you challenge an item in aourt, you may be limited to raising only those issues you or someone � else raised at the Public He�ring described in this notice, or in written correspondence delivered to the City Council at, or prior t�, the Public Hearing. Failure of any person to rec' ive the notice shall not constitute grounds for any court to invalidate the action of the legislative b�idy for which the notice was given. � � i�� l,, - '�� Kelly Wetdiore,�birector of A ministrative Services/ � Deputy City Clerk Publish 1 T, Friday, November 12, 2004 � o� PRROya c � INCORPORATE Z : C) T � JULV 10, 1911 * � P MEMORANDUM 4��FOttN� TO: CITY COUNCI� FROM: ROB STRON(�, COMMUNITY DEVELOPMENT DIRECTOR I BY: JIM BERGMA , ASSISTANT PLANNER C/' V SUBJECT: CONSIDERA ION OF PRELIMINARY APPROVAL OF COMMUNITY DEVELOPME T BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2005 DATE: DECEMBER 4, 2004 RECOMMENDATION: It is recommended the City C uncil: 1. Provide preli inary approval of proposed projects to be funded with the City's allocation of BG funds for the Year 2005, and 2. Adopt a Reso ution approving an amendment to the Consolidated Plan reallocating a portion of t Program Year 2002 CDBG funds to an Americans With Disabilities Act upgrade oject located at the corners of Nelson and Mason Streets and Nelson and Short Str ets. FUNDING: ; The County has estimated t�at $127,624 in CDBG funds will be available to the City in the fall of 2005. The available amount equal to the adjusted figure for the 2004 fiscal year. . � ; DISCUSSION: On July 15, 2002 the City ouncil approved a Cooperative Agreement with San Luis Obispo County for joint participation in the Community Development Block Grant (CDBG) Program. The Agreement is for a period of hree (3) years, 2003, 2004, and 2005. The City, as a participant i� the HUD designated Urban County program of San Luis Obispo County, receives an annual ormula based allocation of CDBG funds. These funds are available for a variety of Community velopment activities as long as the activities meet at least one of the three national objectives. T objectives are: 1. Benefit low- and mod rate-income persons; 2. Aid in the prevention r elimination of slums or blight. 3. Address urgent com unity development needs that pose a serious or immediate threat to public health or welfa e. , The County sent out a R�quest for Proposals and notified the public that the County and participating Cities would ac ept applications for funding until October 29, 2004 (Attachment 1). In addition, staff held a "Needs Assessment Workshop" on October 20, 2004 to gather input from the public regarding the allocati n of CDBG funds. Below is a list of the applicants, project type, last year's recommendations, re uested amounts for this funding cycle, and proposed � � _ - CITY COUNCIL CONSIDERATION OF PR LIMINARY APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) P�tOJECTS FOR YEAR 2005 DECEMBER 14, 2004 PAGE 2 recommendations. Piease re�er to Attachment 2 (CDBG applications) for background information on each of the requests. Pro'ect and Cate o Pro osed Re uested 2004 Allocation Public Services 15%Ca -�19, 44 EOC-Fort WonderFul $1,294 $3,500 $1,246 EOC-Senior Health Screenin $3,351 $4,500 $3,300 CASA for Foster Teens $1,000 $1,000 $p Bi Brothers Bi Sisters � $2,193 $5,500 $2,14 Literac Council ` $1,793 $3,000 $1,74 Harvest Ba � $6,219 $20,000 $6,171 Carin Callers ' $1,500 $1,500 $p MCA-Y Achievement $1,794 $10,000 $1,746 Subtotal �19,1 Public Facilities EOC-A.G. Clinic $8,156 $8,156 $p Strother and Elm Street Parks AD Im rovements $38,169 $38,169 $p Subtotal $46,32 Economic Develo ment Small Business Develo ment Cent r $6,000 $6,000 $3,000 Subtotal 56,00 rea Benefit 30%Ca -a30,630 Fa de Grant $15,000 $15,000 $15,000 Code Enforcement $15,630 $15,630 $12,606 Subtotal S30 630 dministration and Plannin 20° Ca -a25,525 dministration $24,525 $24,525 $18,874 Hotline $1,000 $1,000 $p Subtotal $25,52 otal Grant a127,624 i Requests for Public Service funding remain competitive due to the numerous non-profit organizations serving low-and oderate-income groups and the 15 percent funding cap mandated by CDBG regulations. Casa fo Foster Teens has applied for funding for the first time and Caring Callers applied last year but as not allocated any funds. Due to fewer applications and the modest requests from both o these applicants, staff was able to recommend funding these applications and increasing all ations to last year's recipients by$48 each. � Efforts related to the eliminati of slums and blight are limited to a 30 percent area benefit cap and staff recommends allocati g $15,000 to faCade grants throughout the Redevelopment Area and the remaining $15,630 to C de Enforcement. Staff recommends the allocatio' of Public Service funds for the remodeling of client rooms at the EOC Arroyo Grande Clinic and ,�DA improvements to facilities at Strother and Elm Street Parks. � 4 � CITY COUNCIL ' CONSIDERATION OF PRE IMINARY APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) P OJECTS FOR YEAR 2005 . DECEMBER 14, 2004 PAGE 3 The Small Business Develop ent Center (SBDC) proposes to continue ongoing on-site technical assistance to small busines s located within the City of Arroyo Grande. In addition, the SBDC requested funds to provid comprehensive support to staff related to specific economic development projects. ; The City Council is requeste to review the applications and determine which projects should be recommended to the County for funding. Staff has prepared a recommendation using the criteria listed on page four of th RFP for the Council's consideration. Particularly, it must be demonstrated that the proj ct can be completed as budgeted by June 30, 2005 for HUD compliance. The cooperativ agreements between the County and the cities give the cities great discretion regarding their all cations of funds. Unless a City's recommendation to the County for funding is clearly in conflict ith CDBG regulations, the County will approve the recommendation. The final decision for funding priority will occur sometime in March or April. Reallocation of Program Y ar 2002 CDBG Funds Staff requests the reallocati of $13,300 of Program Year 2002 CDBG funds for the construction of ADA compliant curb cuts at the corners of Nelson and Mason Streets and Nelson and Short Streets. Reallocation of fund will improve accessibility to the highly used Nelson Green. ALTERNATIVES: The following alternatives ar provided for the Council's consideration: — Accept staff's recommen ations; — Modify staff's recommen ations; — Provide direction to staff. E Attachments: 1. RFP for County of S �n Luis Obispo 2. CDBG applications (�2) a � . ; ; � _ RESOLUTION NO. A RESO UTION OF THE CITY COUNCIL OF THE CITY OF RROYO GRANDE RECOMMENDING AMEND ENT OF THE 2000 CONSOLIDATED PLAN FOR TH URBAN COUNTY OF SAN LUIS OBISPO, INCLUDI G THE 2002 ANNUAL ACTION PL�4N � F WHEREAS, on April 2, 2 00, the Board of Supervisors for the County of San Luis Obispo adopted the 2000 Consoli ated Plan for the Urban County of San Luis Obispo; and C WHEREAS, via the Coo ration Agreement approved by City Council July 15, 2002, the City agrees to cooperat in the preparation of the Consolidated Plan and the annual allocation of Communi Development Block Grants (CDBG), HOME Investment Partnership Act (HOfV�E) d Emergency Shelter Grants (ESG); and WHEREAS, Part IV of t e 2000 Consolidated Plan for the urban County of San Luis Obispo contains the An al Action Plans for expenditure of CDBG, HOME and ESG funds, and this Part IV is r -adopted annually; and � WHEREAS, the 2002 An ual Action Plan for the City of Arroyo Grande activities, provides for an award of 40,000 to the City of Arroyo Grande for ADA related upgrades to restrooms at various p rks; and � 4 I WHEREAS, The City has determined that additional planning is needed before beginning upgrading of restroom fa lities and that $13,300 in CDBG funds awarded for that activity may be re-programmed fo other eligible activities; and s i WHEREAS, The City has determined that there are other public facilities requiring priority ADA related upgrades co sisting of S 13,300 to complete the curb cuts at the Nelson and Mason Streets and elson and Short Streets; and R WHEREAS, The propos amendment to the Consolidated Plan and the 2002 Action Plan is not a "project" fo purposes of compliance with the provisions of the California Environmental Quality Ac and the City's Environmental Guidelines. � NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande, Califomia to rec mmend that the Board of Supervisors for the County of San Luis Obispo amend the onsolidated Plan to reprogram $13,300 awarded under the 2002 Action Plan to the ity of Arroyo Grande to reprioritized ADA upgrade projects at Nelson and Mason Street and Nelson and Short Streets. i i RESOLUTION NO. PAGE 2 � On motion of Council M�mber , seconded by Council Member , and on the following roll call vote, ta wit: AYES: NOES: ABSENT: ' the foregoing Resolutior� was passed and adopted this 14th day of December, 2004. ; ; r i � . _. _- ----_ RESOLUTION NO. PAGE 3 �� TONY M. FERRARA, M OR ATTEST: KELLY WETMORE, AD INISTRATIVE SERVICES DIRECTOR/ CI CLERK APPROVED AS TO COI�TENT: ; STEVEN ADAMS, CITY ANAGER APPROVED AS TO FOI�M: s TIMOTHY J. CARMEL, ITY ATTORNEY t � � � Attachment 1 REQ EST FOR PROPOSALS AND COMMENTS: URBAN COUNT OF SAN LUIS OBISPO PREPARATION OF THE 2005 CONSOLIDATED P AN AND NOTICE OF PUBLIC WORKSHOPS TO INVITE PUBLIC INPUT F THE PROPOSED 2005 COMMUNITY DEVELOPMENT BLOCK GRANT ROGRAM AND HOME INVESTMENT PARTNERSHIPS ACT,THE AME AN DREAM DOWN PAYMENT INITIATIVE AND THE EMERGENCY S ELTER GRANT FUND PROGRAMS FOR THE URBAN ; COUNTY OF SAN LUIS OBISPO Preparation of th �2005 Urban County of San Luis Obispo Consolidated Plan The County of San Lui Obispo (the County) is currently working on the development of the five-year Consoli ated Plan for the Urban County of San Luis Obispo (Urban County). The Urban C unty consists of the cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles, S Luis Obispo and the unincorporated areas of the County. This Consolidated Plan is a lanning tool used to guide each municipality on the use of federal funding anticipated to e received from 2005 through 2009. The U.S. Department of Housing and Urban evelopment (H[TD) funds, which include the Community Development Block G t Program (CDBG), HOME Investment Partnerships Program (HOME), American D am Downpayment Initiative (ADDn and the Emergency Shelter Grant Program .(ESG) are required to be used to address housing, community and economic development d public service needs. The goal of the Consol dated Plan is to identify the overall needs for affordable housing and non-housing co unity development activities such as services for the homeless, households with speci 1 needs, community facilities and economic development, and create a framework to a dress those needs. ; Public input and info ation is requested from residents, as well as agencies that serve residents of the Urban ounty, to incorporate into the new Consolidated Plan's needs analysis and eventuall into the overall strategic plan. To do that, there will be eight public workshops to sol cit public input and information at the following locations: San Luis Obisuo - 5:0 P.M., Wed:, Oct. 6,2004,City/County Library Community Room,Human Relation Commission hearing, 995 Palm Street, San Luis Obispo Cambria- 7:00 P.M., es., Oct. 12, 2004,Veteran's Memorial Building, Lounge Room, 1000 Main Stree , Cambria � i Atascadero - 7:30 P.M. Tues., Oct. 3, 2004,Pavilion on the Lake, Grandstand Room, 9315 Pismo Ave., Atasc�dero. f Los Osos- 7:00 P.M.,F�i., Oct. 15,2004, South Bay Cmty. Center, 2180 Palisades Ave., Los Osos Paso Robles - 7:00 P.M Mon., Oct. 18, 2004,Paso Robles Library Conference Room, 1000 Spring Street, Paso�Robles. ARROYO GRqNpE CITY 1 SEP 2 41004 . PU�i.N'��vn�v� ......_ Arro o Grande/Grov r Beach—7:00 P.M. Thurs., Oct. 20, 2004, City Hall, City Council Chambers, 154,!8 Street, Grover Beach. Nipomo- 7:00 P.M., Thurs., Oct, 21, 2004,Nipomo Library, 918 W. Tefft,Nipomo Oceano- 7:00 P.M., Tliurs., Oct. 28, 2004, 1655 Front Street, OCSD mtg. room, Oceano. Preparation of the 2005 Action Plan The Urban County is`also requesting proposals and comments regarding the use of CDBG funds, HOME ds, ADDI funds and ESG funds within the cities of Arroyo Grande, Atascadero, over Beach, Paso Robles, and San Luis Obispo and within the unincorporated areas the County. Public input and information on the needs of the Urban County can be ade at the workshops identified above. H[TD has not notified the Urban County of the al funding levels for the 2005-funding year,but they are expected to be the same if not 1 wer than the previous funding yeax. However, last year funding levels were as follow CDBG: $2,526,000; HOME: $1,505,176; ADDI: $80,839 and $94,558 in ESG fund . Should the 2005 funding allocation remain unchanged, the jurisdictions would rec ive: Arroyo Grande � $127,624 San Luis Obispo $760,787 Atascadero ; $225,638 Urban projects fund $139,266 Grover Beach ` $148,548 Unincorporated county $789,172 Paso Robles $334,964 CDBG funds may be ' ed for a variety of community development activities as long as the activities meet at le�st one of the three national objectives, as follows: 1. Benefit primarily t � families with incomes below 80 percent of area median; or 2. Aid in the preventi n or elimination of slums or blight; or 3. Address urgent ne ds that pose a serious, irrunediate threat to the public health or welfare. Each year HUD publ� hes income limits, adjusted by family size, for families with incomes below 80 per ent of area median or below 50 percent of inedian. The income limits for 2004 in the S Luis Obispo County area aze the following: Persons in Faznil 1 - 2 3 4 ' S 6 7 8 Low-Income: ` $ 4,550 $39,500 $44,400 $49,350 $53,300 $57,250 $61,200 $65,150 <84%x median F �1ery Low=Income:' $�1,600 $24,700 $27,750 $30,850 $33,300 $35,800 $38,250 $40,700 (<50%x median) 2 I � � _. . ' i ies include: acquisition of real property, affordable housing CDBG-eligible activ t ublic facilities and imProvements, clearance activities, constructio ' or rehaU'TOVis�on�of certain types of public services, relocation and demolition of bu�ldings, p historic payments and assistan�e, removal of arc1utectura1 barriers,housing rehabil'iecial economic reservation, code en rcement, commercazaa or anda�a��bolntat�addition to meeting p p1anning studies �' development activitie , ercent of total 2005 CDBG one of the national bjective act v es th t benefit low-��income families, and the overall funding must be appr ved for low-income families. CDBG program shou d not exclude benefit to very HOME funds may b�used only for affordable housing related activities thate centlof he ' re is a local funding match requirement eyual to 25 p income families. ro � requirements apply, as described in the HOME HON1E funds. Num rous other p gr and Building Dept. regulations,copies o which are available from the county P1an�ng ount is also s eeking comments on potential uses of federal Supportive Housmg The C y ant ro am created to Program (SHP) � ing w�ch is a competitive (non-formula) � P gT address the need to ove homeless persons into housing. ust submit a o' or organization wishing to apply for CDBG funding m Any individual, gr P or a licable city, using the official proposal forms. CDBG application to the county PP the county and The deadline fo complete applications to be received by participating citie is 5:00 P.M. on Friday, October 29, 2004. The CDBG andlor ME re lation and proposal forms are included in t usinessphoursrfrom the County HO � normal b which may be obt ' ed startmg today, during artment of Pl 'ng and Building, 1194 Pacific Street, Suite 102, San Luis Obispo. D� rtm y tele hone: Ask for The application p kages also may be requested from �e p of the CDBG/HOME and Tony Navarro, (8 5) 781-5787• You may also obtain a co y ESG applications by visiting the County'S web Slte: County of San Luis Obispo: www•sloplanning.org or from one of the participating cities by contacting the following persons: . 7im Bergman,�Community Development Dept., City of Arroyo Grande, 214 E. Branch Streetj(P.O.Box 550), Arroyo Grande, CA 93421, (805) 473-5420. . Valerie Hum 'hreY,Department of Public Works, City of Atascadero, 6500 Palma Ave., Atasca ero, CA 93422-4299, (805)461-5020. • Janet Reese, ommunity Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beac , CA 93433,(805) 473-4520. . Ed Gallaghe Community Development Dept., City of Paso Robles, 1000 Spring St., CA 93446, (�OS) 237-3970. . Doug David�` n, Community Development Dept.,City of San Luis Obispo, 990 Palm St., CA 934q1,(845) 781-7170. t of Planning and Building, County Government Center,Rm. 317, . Tony Navar�O,�� • San Luis Obispo, CA 93408, (805)781-5787 . 3 Criteria that will be used to evaluate the proposals prior to funding decisions by the cities and the county include the following: 1. Consistency with federal regulations and laws 2. Community support(for example, approval of project by a city council) 3. Seriousness of community development need proposed to be addressed by project 4. Degree to which project benefits low-income and very low-income families or persons 5. Feasibility of the project to be completed as budgeted and by June 30, 2004 6. Cost effectiveness of funds requested and leveraging of other funds 7. Organization's experience or knowledge regarding CDBG or HOME requirements The following eriteria, in addition to those listed above, will be used only to evaluate proposals for funding under the "Special Urban Projects Fund" allocation of CDBG funds, pursuant to the cooperative agreements between the county and each of the participating cities: 1. Degree of benefit to more than a single jurisdiction. 2. Need by the project for more funding than is available through the other allocations. 3. The project provides direct benefit to most needy groups such as very low-income and/or handicapped persons, at-risk youths (gang prevention, etc). The project schedule required as part of any CDBG or HOME proposal should describe realistic milestones leading to completion of activities for which funding is requested by June 30, 2006. This is necessary to enable the county to maintain expenditure and activity performance at levels acceptable to HUD. You aze invited to attend these workshops to provide input into plan development. If you cannot attend one of the workshops, please send all written comments to Tony Navarro, Planner III, Department of Planning and Building, County Govemment Center, San Luis Obispo, Ca., 93408 or e-mail comments to tnavarro(�a,co.slo.ca.us. For more information, call (805) 781-5787. If you have questions or need additional information about the funding programs, or about the citizen participation process,please contact Mr. Navarro. 4 Attachment 2 CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2005 PROGRAM YEAR 1. Name and mailing address of applicant organization,with contact person, phone and fax numbers, and e-mail address: Economic Opportunity Commission of San Luis Obispo County, Inc. EOC Health Services 1030 Southwood Drive San Luis Obispo, CA 93401 Program Contact: Raye Fleming Phone: 805-544-2498 Fax: 805-544-3649 E-mail: rfleming@eocslo.org Organizational Contact: Elizabeth"Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinber�(�a,eocslo.or� 2. Title/name/address of proposed project or program: Forty Wonderful Program EOC Health Services 705 Grand Avenue San Luis Obispo, CA 93402 3. Please describe the proposed project or program EOC Health Services (EOCHS) Forty Wonderful Program provides peri-menopausal, menopausal, and post-menopausal women services and education through routine pap smears; breast exams,testing for anemia, colo-rectal exams, follicle stimulating hormone testing, complete blood chemistry, and appropriate medical referrals as needed. Hormone replacement therapy is provided as appropriate. � The Forty Wonderful Program serves women age 40 and older,primarily low-income,uninsured and underinsured. Currently, EOC Health Services has two clinics sites, in San Luis Obispo at 705 Grand Avenue and in Arroyo Grande at 1152 East Grand Avenue. A sliding fee scale is based on the patient's income,however,no one is turned away due to inability to pay for services. EOCHS' purchasing contracts with pharmaceutical companies allows patients to receive hormone replacement therapy at a greatly reduced price. 4. Total amount of CDBG funds requested: $ 12,500` Please identify the jurisdiction(s)to which you are applying: City of Anoyo Grande: 3 500 City of Paso Robles: 3 500 City of Atascadero: 2 500 City of San Luis Obispo: City of Grover Beach: 3 000 County of San Luis Obispo: County wide: 2005 CDBG Application Organization: EOC Forty Wonderful Program 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: See attachment A for detailed breakdown 1. CDBG Funds requested $ _12,500 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ _20,000 4. Local source(s) (please describe below) $ _ 4,000 5. Other funds (please describe below) $ 25.000 Total Revenues $ 61.500 b. Expenditures: See attachment B for detailed breakdown. 1. Salaries and Wages 28 944 2. Mammograms/Pap Smears $ 15,500 3. Cultures/Lab Work $ 12,000 4. Miscellaneous $ 500 5. Indirect&Administrative Expense $ 4.556 Total Expenses $ 61,500 c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not,when will they be available? And from what source(s)? All funds received are earmarked for general operating support for the Forty Wonderful Program; 5(d) details the funding sources for this program. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. Funding from government agencies gives immeasurable credibility to a project. CDBG support of Forty Wonderful will be used to leverage other funding sources including public agencies, foundations, and the private sector. EOCHS staff is currently identifying potential new funding opportunities. 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Departinent of Housing and Urban Development(HUD). �2� 2005 CDBG Application Organization: EOC Forty Wonderful Program 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons,please estimate the number of persons (or households)to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 200 PERSONS b. Of the total number of persons or households entered above,how many will be � low-income (earning 51% - 80% or less of the County median-income)? 30 PERSONS c. Of the total number of persons or households entered above,how many will be v�low-income (earning 50% or less of the County median-income)? 170 PERSONS 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds(regardless of income group): 200 PERSONS b. Of the total number of persons or households entered above,how many will be low-income (earning 51% - 80%or less of the County median-income)? 30 PERSONS � c. Of the total number of persons or households entered above,how many will be v�low-income (earning 50%or less of the County median-income)? 170 PERSONS [3] 2005 CDBG Application Organization: EOC Forty Wonderful Program 9. Who are the clients of your organization? The Forty Wonderful Program serves women over 40 throughout San Luis Obispo County. The target population includes Medi-Cal recipients,Latinas,the uninsured and underinsured,the working poor, and other low-income women. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? Client demographic data is tracked through the "Practice Management System", collected upon initial visit and updated at each subsequent visit. Data collected includes: gender, age, ethnicity/race, education level, family type, family size, source of income, level of income, and housing status. Data requested conforms to the California Department of Community Services and Development Data-Client Characteristics Report(See Exhibit C)which is used to report the demographic information semi-annually to the State. 11.How do you currently document income status of each client? As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. 12. How will the clients benefit from this project? Fewer medical facilities and fewer physicians result in a population with even fewer healthcare options. EOC Health Services is the only clinic in the County that provides these services at no cost, including referrals for free mammograms. Early detection and prevention reduce the mortality rates of cancer and chronic diseases, so it is imperative that these services are available and affordable to non-contracepting women in the county.Many of the women in this population aze part of the "sandwich generation";they are caring for elderly parents as well as their own children. With these additional responsibilities,their personal health issues often become a lower priority as they put family needs ahead of their own. 13.Will the services offered by your organization increase or egpand as a result of the CDBG assistance? If yes,please answer the foUowing questions: a. What new programs and/or services will be provided? As of July 1,2004,the Public Health Department closed its South County clinic and discontinued reproductive health services. We are receiving referrals from them which we believe will significantly increase the number of clients we have for this program. As a result we have doubled our projected client load for this year. [4] 2005 CDBG Application Organization: EOC Forty Wonderful Program b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? According to the 2004 San Luis Obispo Economic Outlook— UCSB Economic Forecast Project, "The most interesting observation to come out of the Demographic Detail is that San Luis Obispo County's population is aging. In the past decade, the median age of the County's population has increased from 34.4 years to 38.2 years."With that in mind it is highly likely there will be a continued and increased demand from the over-40, female population for the health services offered through the Forty Wonderful Program. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eli�ible CDBG Activities). X Public services 15. Describe the need and the degree of urgency for the proposed project or program.What would be the consequences if the proposed project or program is not funded in the next year? The American Cancer Society's Cancer Facts and Figures cites cancer rates in San Luis Obispo County at a rate 13%higher than the State average. According to the ACS, "a lack of health insurance is associated with lower survival among breast cancer patients."Breast cancer patients with low incomes have lower 5-yeax relative survival rates than higher income pat'rents. State of California data suggests that much of the difference in survival rates between cancer patients with low socioeconomic status and those in higher income brackets is due to late diagnosis. Unfortunately with breast and cervical cancers symptoms occur late in the disease process so early screening greatly enhances the cure rate and reduces the ultimate treatment costs. 16. Please describe the specific organizational method used to implement the proposed project or program The Forty Wonderful Program is part of EOC's Health Services Division. The program takes a proactive approach and prevention of health problems is the primary focus of EOC Health Services medical and educational programs. Medical staff provides most of the direct client services and nurse practitioners provide the medical caze at the two clinic sites. I certify that the information in this application is true and accurate to the best of my knowledge and ability. � � � Mel Ro enblat te Chief Administrative Officer [5] Attachment "A" Economic Opportunity Commission of San Luis Obispo County,Inc. Budgeted Funding Sources for Forty Wonderful Program 2005 Program Year Revenues• CDBG Funds Requested $12,500 State Funds-Medi-Cal 20,000 Local Sources-Grants-In-Aid 4,000 Other Funds-Mums For Mammograms 15,000 Other Funds-Patient Revenue 8,000 Other Funds-Donations 2,000 Total Revenues $61,500 Attachment "B" Economic Opportunity Commission of San Luis Obispo County,Inc. Budgeted Expenditures for Forty Wonderful Program 2005 Program Year Expenditures• Salaries and Wages $28,944 Mammograms/Pap Smears 15,500 Cultures/Lab Work 12,000 Miscellaneous 500 Indirect and Administrative Expense 4,556 Total Expenditures $61,500 State of Califomia EXHI BIT I Depar:ment of Community Services and Development CSBG Programmatic Data-Client Characteristic Report(Semi-Annual) CSD 295-CCR(Rev 2/04) Date: 1 Contractor Name: Contract#: Prepared By(print name/title): Report Period: Please report demographic client data for both Family Development Clients and Safety Net Clients on this form. Note: Complete demographics are required for Family Development Clients and agencies should make every attempt to collect demographic data on Safety Net Clients. 2 Total unduplicated number of persons about whom one or more characteristics were obtained 3 Total unduplicated number of persons about whom no characteristics were obtained 4 Total unduplicated number of families about whom one or more characteristics were obtained 5 Totai unduplicated number of families about whom no characteristics were obtained 6. Gender Number of Persons* 12. Famil Size Number of Families'*` a. Male a. One b. Female b. Two *Totai c. Three 7. Age Number of Persons* d. Four a. 0-5 e. Five b. 6-11 f. Six c. 12-17 g. Seven d. 18-23 h. Eight or more e. 24-44 **'Total f. 45-54 13. Source of Famil Income Number of Families g. 55-69 a. Unduplicated#of Families h. 70+ Repo�ting One or More Sources *Total of Income"' 8. Ethniciry/Race Number of Persons* b. No income l. Ethnicity c. TANF a. Hispanic or Latino d. SSI b. Not Hispanic or Latino e. Social 8ecuriry *Total f. Pension //. Race g. General Assistance a. African American h. Unemployment Insurance b. White c. Other i Employment+other source d. Multi-Race(any 2 or j. Employment only more of the above) k. Other: *Total 14. Level of Family Income Number of Families*" 9. Education Level of Adults Number of Persons 24+** %of HHS uideline a. Up to 50% a. 0-8 b. 51%to 75% b. 9-12/non-graduate c. 76%to 100°� c. High sch.Grad./GED d. 101%to 125% d. 12+some post secondary e. 126%to 150% e. 2 or 4 yr.College graduates f. 151%and over **Total ***Total 10. Other Characteristics Number of Persons*""" 15. Housin Number of Families*"` #of Persons #Surve ed a. Own a. No Health insurance b. Rent b. Disabled c. Homeless 11. Family Type Number of Families*** d. Other a. Single parenUfemale "'*Total b. Single parenUmale 16. Other famil characteristics Number of Families c. Two-parent household a. Farmer d. Single person b. Migrant Farmworker e. Two adults-no children c. Seasonal Farmworker f. Other "*"Total * The sum in this category should not exceed the value of item 2. "' The sum in this category should not exceed the value of item Te-h. "' The sum in this category should not exceed the value of ltem 4. ""The numbers reported under either column should not exceed the value of Item 2. CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2005 PROGRAM YEAR 1. Name and mailing address of applicant organization,with contact person, phone and fax numbers, and e-mail address: Economic Opportunity Commission of San Luis Obispo County, Inc. EOC Health Services 1030 Southwood Drive San Luis Obispo, CA 93401 Program Contact: Raye Fleming Phone: 805-544-2498 Fax: 805-544-3649 E-mail: rfleming@eocslo.org Organizational Contact: Elizabeth"Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinberg�a,eocslo.org 2. Title/name/address of proposed project or program: Senior Health Screening EOC Health Services 705 Grand Avenue San Luis Obispo, CA 93401 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. The Senior Health Screening team consists of a supervisor Registered Nurse (RN), another part time RN, clerk, and volunteer hearing and vision specialists. This self contained team brings all . equipment and supplies to each of the 20 senior-focused sites throughout the county. Clinic services include: blood pressure,pulse, hemoglobin,blood glucose, cholesterol, hemoccult(to detect colo-rectal cancer), glaucoma, and hearing and vision screening, as well as flu vaccines. The clinics are held at local churches, senior centers, senior residential facilities,mobile home parks, and other location where seniors already gather. Educational topics include diet, exercise, lifestyle modification,reinforcement of inedication compliance,bereavement issues, and referrals to other health, social, and legal services. Although medically one of the most vulnerable segments of the population, seniors are often reluctant or unable to go to a doctor or get advice about a physical problem or change. The convenience of Senior Health Screening's monthly clinics,provided in the comfort and informality of a low stress environment with staff inembers who axe friendly and familiar, helps make the screening process more effective. As a trusted resource, Senior Health Screening is also able to help identify possible health problems, make referrals and provide health education, and offer support and social interaction for seniors. 2005 CDBG Application Organization: EOC Senior Health Screening There are numerous examples of how Senior Health Screening has detected serious health problems that might otherwise have been ignored. At a clinic, a Senior Health Screening nurse detected a low hemoglobin level and referred the senior to a physician who identified a colon tumor as the cause. In another case, a senior mentioned her increasing loss of equilibrium and was referred for additional tests which indicated a brain tumor. In both cases, this early detection resulted in successful surgical outcomes. According to Josephina G. Carbonell, Assistant Secretary for Aging, Administration for Aging, "Our goal is to empower seniors to make the choices necessary to allow them to live healthy, active and independent lives. " The EOC Senior Health Screening Program is committed to ensuring that seniors have access to maintaining their health, independence and quality of life and to avoiding premature and costly institutionalization. CDBG funding plays an essential role in continuing these vital services to our senior community. . 4. Total amount of CDBG funds requested: $ 17,500 City of Arroyo Grande: 4 500 City of Paso Robles: 6 000 City of Atascadero: 2 500 City of San Luis Obispo: City of Grover Beach: 4 500 County of San Luis Obispo: County wide: 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: See Attachment A for detailed breakdown 1. CDBG Funds requested $ 17,500 2. Other Federal fund(s) (please describe below) $ 14,100 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 24,000 5. Other funds (please describe below) 8 500 Total Revenues $ 64,100 b. Expenditures: See Attachment B for detailed breakdown 1. Salaries and wages $43,262 2. Program supplies $ 5,000 3. Office expenses (rent, supplies,utilities, etc.) $ 5,000 4. Transportation 600 5. Training 1 350 6. Utilities $ 1,400 7. Repairs and maintenance 2 750 8. Indirect& administrative expenses 4 748 Total Expenses $ 64,100 [21 2005 CDBG Application Organization: EOC Senior Health Screening c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not,when will they be available? And from what source(s)? All funds received are earmarked general operating support for the Senior Health Screening Program. 5(d) details the funding sources for the program. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. Funding from government agencies lends important credibility to a project. CDBG support of Senior Health Screening will be used to leverage other funding sources including public, private foundations and individual donations. Senior Health Screening funding has already been approved from PG&E, Wells Fargo,United Way, and Grants-In-Aid from the cities of San Luis Obispo, Morro Bay and Pismo Beach. Additionally, funding applications have been submitted to three small,private family foundations. 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Piease check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons,please estimate the number of persons (or households)to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 900 PERSONS b. Of the total number of persons or households entered above,how many will be low-income (earning 51% - 80%or less of the County median-income)? 90 PERSONS [3l 2005 CDBG Application Organization: EOC Senior Health Screening c. Of the total number of persons or households entered above, how many will be v�low-income (earning 50% or less of the County median-income)? 810 PERSONS 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 900 PERSONS b. Of the total number of persons or households entered above,how many will be low-income (earning 51% - 80%or less of the County median-income)? 90 PERSONS c. Of the total number of persons or households entered above,how many will be v�low-income (earning 50%or less of the County median-income)? 810 PERSONS 9. Who are the clients of your organization? (Example: low-to moderate-income persons, elderly persons,severely disabled persons,migrant farm workers, battered spouses, etc.) The Senior Health Screening program serves seniors and other vulnerable adults throughout San Luis Obispo County,with a target population of Medi-Cal and Medicaze recipients, the uninsured and underinsured,the working poor, and other low-income residents. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) At their first visit of every calendar year an information and demographics card is completed on each client. The data includes: gender, age,ethnicity/race, education level, family type, family size, source of income, level of income and status. Data requested conforms to the California Department of Community Services and Development Data-Client Characteristics Report(See Exhibit C)which is used to report demographic information semi-annually to the State. [4] 2005 CDBG Application Organization: EOC Senior Health Screening 11. How do you currently document income status of each client? As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. 12. How will the clients benefit from this project? Fewer medical facilities and fewer physicians result in a senior population with even fewer healthcare options. That is why it is so important for Senior Health Screening clinics to continue to provide basic tests and monitoring that provide seniors with the opportunity to maintain a high standard of health at little or no cost. This type of preventative healthcare helps avoid the risk of a prolonged illness and a higher probability of need for costly subsequent care. The Senior Health Screening Program in San Luis Obispo County fills a large gap in local health services. The program provides a reliable and cost-effective means of helping one of the most vulnerable segments of our population weather this healthcare crisis without experiencing financial ruin or neglecting a serious health condition. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? With current and significant cutbacks of health services at the federal level,the worst budget crisis in the history of the State of California, and the trickle down impact on local government supported programs, it is the goal of EOC Health Services to sustain this vital program for county seniors. It is not likely, at least for this year,that new services will be added to the Senior Health Screening program. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? As the clients and demand for Senior Health Screening increase,EOC Health Services will continue to seek out affordable (free)and accessible clinic sites throughout the county.No one attending a Senior Health Screening clinic is ever turned away because of an inability to pay for services. In response to local demand,EOC Health Services will open another Senior Health Screening site in Pismo Beach by the end of the year. EOC Health Services will also continue to expand outreach services at health fairs and advocacy forums targeting.seniors and their special health care needs. �5� 2005 CDBG Application Organization: EOC Senior Health Screening 14. Check any of the following eligible activity categories that apply to the proposed project or program: X, Public services � 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? San Luis Obispo County has become a popular retirement community and the senior population has increased significantly over the last 20 years. The older adult population in the county increased 28%between 1980 and 2000,rising from 37,075 seniors age 55 and over in 1980 to almost 57,000 in 2000. Of seniors age b0 and over,more than 3,000 live at or below the poverty level and another 5,000 are considered low- and very low-income. We also see a growing population of working poor, people that do not have health insurance and do not qualify for Medicare. According to the 2004 San Luis Obispo Economic Outlook-UCSB Economic Forecast Project,the county will see continued growth in the senior population as "the most dramatic increase in population proportion has been in the age cohort with ages between 45 and 64." The delivery of affordable quality health care is a serious need for local seniors living on fixed incomes. Due to the current shortage of county physicians, many seniors do not have a regular physician or, if they have, are unable to be seen in a timely manner for situations or concerns that may arise. When seniors are poor, non-English speaking, or geographically or culturally isolated, the physical process of aging becomes more difficult for them,their families, health care providers, and communities. Basic health screening, education, and preventative care are critical to the physical,mental and social well-being of our senior citizens. Seniors who lack transportation and access to affordable health care remain at risk for undetected health hazards or even life-threatening conditions. Senior Health Screening promotes preventative health care through early detection and education. In the past, Senior Health Screening has received funding from the County, local cities, United Way, and private donations. However,increased competition for funding and escalating client needs demand that we further diversify our funding. Without CDBG support,EOC's ability to maintain the level of this essential preventative healthcare service for county residents would be severely compromised. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple groups, public agency,non-profit, for-profit, experience in operating similar programs,etc.): Since 1972,EOC Health Services has operated the only Senior Health Screening program throughout San Luis Obispo County. The EOC Health Services Director oversees the program staff consisting of a supervisor RN,part time RN, and part time clerk. EOC Health Services is �6� . 2005 CDBG Application Organization: EOC Senior Health Screening ' proud of its long and successful history of collaboration. Some of our collaborative partners that coordinate services and resources and cross-refer for patient services include: Long's Pharmacy, Area Agency on Aging's "Vial of Life"program, SLO County Library, HealthPlus Pharmacy, American Heart Association, and the Senior Nutrition Program. Senior Health Screening also collaborates with volunteer hearing and vision professionals to provide specialized services, as well as the Braille Mobile Van, SLONET Low Vision and Hospice Partners. Senior Health Screening has a strong presence at azea street fairs,health fairs and other community events. Additionally,program staff serves on local committees affording them appropriate networking opportunities. 1 certify that the information in this application is true and accurate to the best of my knowledge and ability. �d �� Mel Rosenblat Da e Chief Administrative Officer ��) Attachment "A" Economic Opportunity Commission of San Luis Obispo County,Inc. Budgeted Funding Sources for Senior Health Screening Program 2005 Program Year Revenues: CDBG Funds Requested Federal Funds-Center for Disease Control $17,500 Local Sources-United Wa 14,100 Y ,Grants-In-Aid 24,000 Other Funds-Donations Other Funds-Patient Fees 7,500 Total Revenues 1,000 $64,100 __ Attachment "B" Economic Opportunity Commiss�on of San Luis Obispo County,Inc. Budgeted Expenditures for Senior Health Screening Program 2005 Program Year Exnenditures• Salaries and Wages $43,252 Program Supplies 5,000 Office Expenses(rent,supplies, etc.) 5,000 Transportation 600 Training 1 350 , Utilities 1,400 Repairs and Maintenance 2,750 Indirect and Administrative Expense 4,748 Total Expenditures $64,100 _ __...__ State of Califomia EXHIBIT I DepaRment of Cc,mmunity Services and Development CSBG Programmatic Data-Client Characteristic Report(Semi-Annual) CSD 295-CCR(Rev 2/04) Date: Contract#: 1 Contractor Name: Report Period: Prepared By(print name/title): Please report demographic client data for both Family Development Clients and Safety Net Clients on this form. Note:Complete demographics are required for Family Development Clients and agencies should make every attempt to collect demographic data on Safety Net Clients. 2 Total unduplicated number of persons about whom one or more characteristics were obtained 3 Total unduplicated number of persons about whom no characteristics were obtained 4 Total unduplicated number of families about whom one or more characteristics were obtained 5 Total unduplicated number of families about whom no characteristics were obtained Number of Families'*' 6. Gender Number of Persons* 12. Famil Size a. Male a. One b. Female b. Two *Total c. Three 7. Age Number of Persons* d. Four a. 0-5 e. Five b. 6-11 f. Six c. 12-17 g. Seven d. 18-23 h. Eight or more ***Total e. 24-44 f. 45-54 13. Source of Famil Income Number of Families 55-69 a. Unduplicated#of Families �_� 9• Reporting One or More Sources h. 70+ of Income*'" *Total 8. Ethnicity/Race Number of Persons" b. No income c. TANF l. Ethnicity d. SSI a. Hispanic or Latino e, Social Security b. Not Hispanic or Latino 'Total f. Pension 1!. Race g. General Assistance a. African American h. Unemployment Insurance b. White c. Other i Employment+other source d. Multi-Race(any 2 or j. Employment only more of the above) k. Other: *Total 14. Level of Family Income Number of Families*** %of HHS uideline 9. Education Level of Adults Number of Persons 24+** a. Up to 50% a. 0-8 b. 51%to 75% b. 9-12/non-graduate c. 76%to 100% c. High sch.Grad./GED d. 101%to 125% d. 12+some post secondary e. 126%to 150% e. 2 or 4 yr.College graduates f. 151%and over "`*Total '*TOtal 10. Other Characteristics Number of Persons•"* 15. Housin Number of Families*** #of Persons #Surve ed a. Own a. No Health insurance b. Rent b. Disabled c. Homeless 11. Family Type Number of Families*** d. Other •**Total a. Single parenUfemale b. Single parenUmale 16. Other famil characteristics Number of Families c. Two-parent household a. Farmer d. Single person � b. Migrant Farmworker e. Two adults-no children c. Seasonal Farmworker f. Other ""*Total • The sum in this category should not exceed the value of item 2. " The sum in this category should not exceed the value of item 7e-h. •" The sum in thls category should not exceed the value of item 4. ""The numbers reported under either column should not exceed the value of Item 2. �,-... 2005 CDBG Application Organization: Court Appointed Special ��,,, Advocates of San Luis Obisqo Countv, Inc. � 4C � �``$�p=� T ��_ ��:: � COUNTY OF SAN LUIS OBISPO f��7,�:, `��Q�� COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM �'�r�� . APPLICATION FOR FUNDING DURING 2005 PROGRAM YEAR E L:�'':`.� 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Court Appointed Special Advocates of San Luis Obispo County, Inc. Mailing Address: P.O. Box 1168, SLO, CA 93406 Contact Person: Wendy Most, Executive Director Phone: (805) 541-6542 Fax: (805) 541-5637 email: wmost �slocasa.ora 2. Title/name/address of proposed project or program: Title/Name: CASA for Foster Teens Administration Address: P.O. Box 11698, SLO CA 93406 Program Address: County wide including city jurisdictions 2005 CDBG Application Organization: Court Appointed Special Advocates of San Luis Obispo Countv, Inc. 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For proje�ts, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. The CASA program recruits, screens, trains and supervises community volunteers (CASAs) who become sworn officers of the court to represent the best interest of children under the jurisdiction of the juvenile court. CASAs investigate the case, monitor for compliance with court orders, and advocate for necessary health, mental health, education and special needs of the children. They, also, formally present their case in court reports and make comprehensive recommendations to the court in the child's best interest. CASA services include home visits, enrichment activities, educational/special education advocacy, and referrals for intervention services. A very important component of the CASA's duties is to mentor the youth, link them with employment training, as well as enhance their life skills and interpersonal/social skills. It is usual for a CASA to work with a child for at least 6 months to two years or more. The average length of time a CASA remains on a case is 1.9 years providing an average of 15 hours of advocacy/mentoring per month. Our services are provided county wide. This program, specific to CDBG Public Services would be to assist CASA with 33% of the expenses required for the full-time case manager who will supervise and support 30 trained child advocate volunteers (CASAs). These CASAs will be assigned to abused and neglected foster teens, ages 13— 18. Youth development issues that will be addressed include independent living skills, education, career exploration, reduction in criminal and violent behavior and support systems. These are enhancements to the already intensive advocacy provided. Milestones: Activity would commence immediately. Milestones would be the continuous: 1. assignment of CASA volunteers to cases until 60 youth are matched. 2. On-going case management of CASAs to.provide advocacy/mentoring 3. Continuous reporting to the court and monitoring the services for compliance. 4. Total amount of CDBG funds requested: $ 12,600 Please identify the jurisdiction(s) to which you are applying*: If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $1,000 City of Paso Robles: $2,600 City of Atascadero: $2,000 City of San Luis Obispo: $3,000 City of Grover Beach: $1,000 County of San Luis Obispo: $3,000 County wide: x (Identified as all jurisdictions listed above) 2005 CDBG Application Organization: Court Appointed Special Advocates of San Luis Obispo Countv. Inc. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ 12,600 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 5. Other funds (please describe below) $ 25.189 Total Revenues $ 37.7'89 The source for other funds will be a local fundraiser, Kiss the Pig. This fundraiser culminates in September and has produced approximately$25,000 each year for the past 3 years. b. Expenditures: List below by item or cost category. Line Item Budget Specific to Request: Personnel: One full time case manager @ $15.14 per hour X 52 weeks $31,491 Benefits @ 20% 6,298 Total $37,789 Please find attached CASA's 2004/2005 annual budget. c. How do you pla� to fund the operation and maintenance costs (if any) associated with this project?Are these funds available now? If not, when will they be avaitable?And from what source(s)? CASA will fund all administrative and operational costs associated with supporting one full time case manager with local donations and fundraising events. CDBG grant funds would be used exclusively for direct service. 2005 CDBG Application Organization: Court Appointed Sqecial Advocates of San Luis Obisqo Countv. Inc. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. Not s ecifically. However, CASA's ability to secure funding from other granting sources is p ort. Our local government entities are greatly enhanced by being able to document local supp an excellent way to document that support. 6. D oes the proposed project or activity meet one of the t e1ow�at aPP�e,s to�the of the CDBG program? Please check one of the ob�ectives P roposal, and explain how the project or activity meets that national objective. x Benefits low- and moderate-income persons as defined by the U.S. Department of a. _. Housing and Urban Development (HUD). Childre n under the court's jurisdiction are all MediCal eligible. 95°�{�e t overty Ilevel to qualify provided court appointed attorneys. F a m i l i e s m u s t b e a t o r b e l o w p for court appointed attorneys. NOTE: To meet this national objective, the proposed activi a�m�uSat,�g cityaatleast 51 clientele or residents �n and moderate-ncome persons�See cur ent income limit percent of who are low schedule in the Request for Proposals. b, Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activityo�o eeconditions th gnated slum or blighted are ter ora on of the aren� to address one contributed to the de �. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the propos�h uakes must deal with major catastrophes or emergencies such as floods or ea q G A lication Organization: Court Appointed Special 2005 CDB PP Advocates of San Luis Obis o Count Inc. r ro ram is designed to meet the �ns� leaseeestimat the 7. If the pro�ect o p 9 erso , P benefit to low- and moderate-income p ro ect and break that providing e�ons (or households) to benefit from the p 1 n umber of p �nco m e g r o u p a s f o l i ows: estimate down by a. Total num ber of persons or households who will benefit from the project or program (regardiess of income group): I�cable unit) 60 Persons/households (circle the app� er of ersons or households entered above, how many will be b. Of the total numb P median-income)? �ow-income (earning 51% - 80%or less of the County Personsmouseholds (circle the applicable unit) See Below — wi11 be he total number of persons or household�su nternee aan-i�ncome)?�any c. Of t 50o�a or less of the C tY licable urnt) very lo�nr-income (earning persons/househoids (circle the app See Below — are low ould only assign youth whose parents CASA does not have access to information on the families to ascertain how man income vs. very low income. For this grant, CAS S W level. The children for whom who are appo�nted attorneys by the court due to their poverty ublic funds for their support. we advocate are dependents of the juvenile court and rely on p mformation regarding the number of g. Please provide as Who W��airectly benefit from the funding requested in this persons►househo application. a. Tota I number of persons or households who wi�� directly benefit from the CDBG funds (regardless of mcome group): 60 Persons/households (circle the applicable unit) otal number of persons or households entered above, how many wili be b. Of the t 510�0 _ gpo�o or less of the County median-income)? low-income (earning same as above _ Persons/households (circle the app�icable unit) the total number of persons or households entered above, how many will be c. Of 50% or less of the County median-income)? very low-income (earning Personslhouseholds circle tne a�plicable unit) same as above � 2005 CDBG Appiication Organization: Court Apqointed Special Advocates of San Luis Obispo Countv, Inc. 9. Who are the clients of your organization? (Example: low-to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Our primary clients are children who are under the court's jurisdiction due to child abuse and neglect. These children come from all areas of the county, male and female, ranging in ages birth to eighteen, and represent all ethnic groups in our county. Many of our children have developmental delays and/or disabilities due to prenatal exposure to drugs and alcohol, neglect, poor nutrition and abuse. CASA predominately serves children at or below the poverty line. This specific grant would serve youth befin►een the ages of 13— 18 who are in out of home placements (foster care). 10. How do you currently collect demographic data on the beneficiaries of the proposed program? (Example: racial/ethnic characteristics) We are able to ascertain this information through court petitions. The Judicial Council requires us to report on demographic information of our clients. 11. How do you currently document income status of each client? Children that come under the court's jurisdiction due to abuse and neglect are MediCal eligible. Approximately 95%+ of the families who come under the juvenile court's jurisdiction qualify for panel attorneys due to their poverty level. 2005 CDBG Application Organization: Cou_�nted Special Advocates of San Luis Obispo Countv, Inc. 12. How will the clients benefit from this project? CASAs rovide excellent role models for the children. Numeav ors tinclud ng s bstance P positive impact that mentoring has on reducing negative beh , artici ation, etc. Through their weekly mentoring visits, abuse, violence, school failure, gang p p CASAs provide a consistent adult friend who influenASAs interactions w th the CASA chitd trusting relationships, and responsible behaviors. C help to empower them to take responsibility for th o'f theieabusel� The stat stics link ng child children's ability to overcome the negative resutts abuse to future substance abuse, violenc a�ch shows that chi d en with CASAs have better homelessness, etc. are staggering. Rese outcomes and receive more services and supp orts. Our local program has been successful in positively impacting school performance, social attntu nea aast Cal'forn a'Mentor ng Initiat ve seen in the data we collected through our involveme P rant. This grant is no longer offered. CASA has been re m and hasymeeted awards andt of 9 revention progra Justice as a model juvenile delinquency p recognition from the US Congress and the White House. ill the services offered by your organization increase or expand as a result of the 13. W � lease answer the following questions CDBG assistance. If yes, p a. What new programs and/or services will be provided? No new services. We must each vear secure new funding to maintain our current level of service. That is our first challenge. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? I restate: We secure new funding every year. CASA has been able to maintain our current level of service even during these fiscal times. Nevert�olserve alsof the child en�nThee to develop new supporters and funders until we are able following chart documents our current level of service and speaks to the need for more support. Children under the court's jurisdiction due to abuse and/or neglect Approx. 450 Number of children with CASA app ointment orders (of the 450) 42� Number of children served by 73 CASA volunteers 167 Number of children monitored by case managers (who also 117 su ervise the CASA volunteers 143 Number of children on the waiting list with no CASA advocacy or oversi ht 2005 CDBG Application Organization: Court Apqointed Sqecial Advocates of San Luis Obisqo Countv. Inc. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property Disposition of real property Public facilities and improvements (rr�ay include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance, demolition, removal of buildings and improvements, and/or movement of stru�tures to other sites Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Special activities by subrecipients x Public services Planning studies 2005 CDBG Application Organization: Court Appointed Special Advocates of San Luis Obispo Countv, Inc. 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Many people think of San Luis Obispo County as an idyllic vacation spot, a beautiful rural county located conveniently halfway between San Francisco and Los Angeles. But this is only part of the picture. In the last decade there was a 37% increase in the number of children living in extreme poverty in San Luis Obispo County. Families experiencing economic difficulties are more likely to encounter child abuse and San Luis Obispo's reports of child abuse are about double the state average. More and more children have been entering the foster care system in San Luis Obispo County. Studies on the welfare of foster care children after they become adults and leave the system indicate how high-risk these children actually are. The social costs of foster care's poor outcomes are staggering. The costs are especially high for youngsters who leave the system at age 18 without having been adopted. Westat, Inc., found that 2.5 to 4 years after youths left foster care, 46 percent had not completed high school, 38 percent had not held a job for more than one year, 25 percent had been homeless for at least one night and 60 percent of young women had given birth to a child. Forty percent had been on public assistance, incarcerated or a cost to the community in some other way".' These dismal statistics reflect the failure of the foster care system to meet the needs of foster care youth and adequately prepare these children for successful independence. One of the significant factors that contribute to these dismal statistics is the lack of quality education for foster youth. Educational needs of children as related to this grant Children in foster care are physically and emotionally traumatized by parental abuse or neglect; then, they often suffer from system abuse, moving from placement to placement, school to school. Children needlessly fall behind academically, lose credits, and lose contact with people who are aware of their health and education needs. These changes can be overwhelming and incapacitating, often leading to a number of behavioral problems that consequently could require a new foster care placement and a new school. A major concern expressed by the foster youth Independent Living Program's Advisory Board is that the reading ability of many of the teenagers is significantly below grade level and some of the teenagers are functionally illiterate. CASA has similar concerns. Through its advocacy, CASA has identified numerous children who had not been identified for educational services. In a recent case a probation officer asked CASA to provide educational advocacy for a seventeen year old adolescent, who could not read. This youth had been in the juvenile court system for over six years. A CASA volunteer became his surrogate parent for education and requested appropriate assessments. Results - an I.Q. of 67. The youth is finally receiving ' National Center for Policy Analysis, The State of The Children: An Examination of Government-Run Foster Care 1997 services for the mentally retarded from Tri-Counties Regional Center. Experiences like these prompted CASA to host a "town hall meeting" to determine if San Luis Obispo needed an educational advocacy center to support families in obtaining appropriate services for special needs and learning disabled children. It was the overwhelming consensus of the "standing-room-only" crowd that there is a substantial need for this type of program in San Luis Obispo. CASA has begun to meet this need by adding an educational advocacy component to its program to provide educational advocacy for children who are under the jurisdiction of the juvenile court due to abuse and neglect or due to delinquent behavior. Needs of the community as related to this grant In an effort to reduce juvenile delinquency and crime, the San Luis Obispo County Probation Department conducted a comprehensive, community-wide assessment to identify gaps in service along the continuum of care. Twenty-one significant gaps in services and twenty-seven programs/services needed to fill the gaps were identified in the areas of prevention, intervention, supervision, treatment and incarceration, "with a remarkable level of consensus from all sources.i2 It was also identified there is a lack of community-based services and involvement throughout the community." 3 After the process of information gathering and analysis of the data was completed, San Luis Obispo developed its Local Action Plan that identified needed services where CASA can have a direct positive effect. These include— Prevention: mentoring programs for youth, leadership training for youth, community-based youth activities; Intervention: mentoring for youth, develop job training opportunities, provide advocates for youth with learning disabilities and who are involved with the court system. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for- profit, experience in operating similar programs, etc.): At the Grand Jury's urging... August 1991, a group of foster parents and business people came together to form a CASA program. The first group of volunteers was trained in January of 1993. We were appointed to our first case in March of 1993. Thus far, CASA volunteers have served over close to 1,900 children. Our program has grown each year. Our goal is to serve all of the children by June of 2006. CASA of San Luis Obispo's mission is "to advocate for every child's birthright to a safe, nurturing, healthy, permanent family; and to help each child in developing his or her full potential." The organization's original goals focused on developing a viable CASA program that could serve the juvenile court by providing quality advocacy for abused and neglected children within mandated standards. We have absolutely reached that goal. The court now has a standing order requesting a CASA for every juvenile coming under its jurisdiction. Our current goal is simple - to expand our capacity to serve every child as the court requests. We are exempt under section 501(a) of the Internal Revenue Code as an organization described in section 501 (c) (3). Determination letter is enclosed. 2 County of San Luis Obispo, Executive Summary of Local Action Plan 3 County of San Luis Obispo, Executive Summary of Local Action Plan 2005 CDBG Application Organization: Court Appointed Special Advocates of San Luis Obispo Countv Inc. I certify that the information in this application is true and accurate to the best of my knowledg and ability. � � /�/�'Z/_l/1./ \,/ �� ( �_TC�/i � Signature Date Ul1 G�1� d�l,Q� C� _ �i4�c'�}!L � �J Printed or ped name Title Note to applicant: Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with afl applicabte environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420. • Valerie Humphrey, Department of Public Works, City of Atascadero, 6500 Palma Ave., Atascadero, CA 93422-4299, (805) 461-5020. � • Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., GroverBeach, CA 93433, (805) 473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. • Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., SanLuis Obispo, CA 93401, (805) 781-7170. • Tony Navarro, Dept. of Planning and Building, County Go�ernment Center, Rm. 317, San LuisObispo, CA 93408, (805) 781-5787. CASA Approved Budget 2004-2005 INCOME SOURCE EXPENSE CATEGORY Grants Amount Personnel Judicial Council $ 40,000 Program Preventa6ve Health $ 22,600 Development $ 156,630 780% CCFC $ 5,000 Administrative $ 29.505 15/o CYSA Probation $ 5,000 Total Wa es $ 14,404 7/o Superior Court-CASA $ 32,900 Benefits @ 20°/a $ 200,539 Cities/Mini Grants $ 5,000 Benefits� 15�/a $ 35,892 Education CollaborativelOther $ 50,000 Total Personnel $ 3��61 3 239,592 Total Grants $ 160,500 Rent $ 21,756 Donations Insurance Individual $ 25,000 Travel $ 6,500 Business $ 10,000 Training $ 5,200 Civic Groups $ 5,000 Dues, Fees, Licenses, Etc. $ 1,37�5 Total Donat�ons $ 40,000 Develo ment/Recruitment P $ 7,500 Professional Fees $ 3,000 Fund Raising Bank Charges/Miscelfaneous $ 1,000 Light of Hope $ 25,000 Supplies Kiss the Pig $ 25,000 Postage $ 10,000 Voices of Christmas $ 10,000 Printing $ 3,600 Ten Year Anniversary $ 50,000 Taxes $ 2,500 Community Generated $ 10,000 Outside Services $ 160 Total Fund Ra�sin $ 1,500.00 $ 120,000 Telephone/Communications $ 5,500 Fees Repairs&Maintainence $ 4,000 Educational Advocac Equipment $ 2,000 Y $ 2,000 Mileage $ 5,000 Program Fees $ 1,000 Total Fees for Service $ 3,000 Total Operations $ 83,891 Total Income a 323,500 Total Expense Budget $ 323,483 _ . .... . .� ._ _ r1.t�z,.��n�en� � `1~k�V i'�\� � $��y.7�'��1\ti�N�l\tiy �}�``.'.1 S�.^;:\•_�Q�• `;� -�.::�::'�� Q V � � 1gg 7 >�� DEPARTMENT OF THE TREASLTRY INTER2IAL REVENLJE SERVICE DISTRICT DZRECT�R p_ O. gpX 2508 CINCINNATI, OH 45201 g�ployer ZdentiEication Number: 77-0316227 Date: HOU 0 5 199� DLN: 17053186738007 CppgT APPOINTED SPECIAL ADVOCATES Conta�ct�PYr��a: OF SAN LUIS OPISBO COUN'PY ZNC Contact Telephone Number- 550 FOOTH�LL BLVD (513) 684-3957 • gA2I LUIS OPISBO, CA 93405 Our Letter Dated: January 1994 Addendum Appliea: NO Dear Applicant: This modifies our letter of the above date in =ivate�foundationhuntiluthe would be treated as an organization that is not a p expiration of your advance rulinq period. Your exempt status under section 501(a) of the Internal Revenue Code as an orqanization described in sectioa 501(c)(3) is still in effect. Based on the information you eubmitted, we have determined that you are not a private � foundation withinheh� me describedeinisectiona509(a)(ljCand 170(b)(1)(A)(vi)an organization of t YP Grantors and contributors may rely on this determination unless ife ou Y Znternal Revenue Service publishes noti�e��ortor contributorHmayVnot rely on lose your section 509(a) (1) status, a g thie determination if he or she was ia part responsible for, or was aware of, the act or failureha� =esultedtin yourt ossaof suchtstatuschorgif�hetor shet of the orqanization t acquired knowledge that the Internal Revenue Service had given notice t at you would no longer be classified as a section 509(a)(1) orqanization. If weheaaddendumaenclosedhishandintegralhparteofethisaletterddendum applies, t Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. Zf you have any questions, please contact the peraon whose name and ' telephone number are shown above. . Sincerely youre, . ..��- . �. ,!, ••�.,-i:. �.. � �'.�.fl�.�._.- . +,' District Directtlr � , t � * This supersedes our letter of July 1997 - � Letter 1050 (�/CG) ��j �,t; 'r:-`.11� 2005 CDBG Application Organization: BBBS of SLO County_r"v � � � � r �s.:,r, ,,, G� �, r� CITY OF ARROYO GRANDE �•�,,. �,i; ;1.- `; �,��,� COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PRO✓� j' � ; -J�y�E E�Yp GfYN v� APPLICATION OR h a dDi nal h eet�s f n c00 aPROGRAM YEAR Op�,jENTO� ( rY) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is Friday, October 29, 2004. Applications must be submitted to one of the participating jurisdictions of the Urban County or mailed and post marked by the deadline date to the address provided on the last page of the application. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also,please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Big Brothers Big Sisters of San Luis Obispo County PO Box 12644 San Luis Obispo, CA 93406 Contact: Steve Thayer, Chairperson of Board of Directors Phone: 805-704-8240 Fax: 805-781-3029 e-mail: slothayer@hotmail.com 2. Title/name/address of proposed project or program: Big Brothers Big Sisters of San Luis Obispo County PO Box 12644 San Luis Obispo, CA 93406 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the 2005 CDBG Application Organization: BBBS of SLO County_ eographic area served by the program. Also, please include a schedule of project/program milestones. Big Brothers Big Sisters is an internationally recognized organization known for success in serving high-risk and disadvantaged youth by matching them one-to-one with adult met�tors. In San Luis Obispo County our agency follows this model and currently serves approximately 4.5% of the children in the community who (according to the 2000 census) are considered at-risk and high-risk. This population is determined by four factors: If the child comes from a low-income home, if the child's parent has not received a higher education, if the child comes from a single-parent or foster home, and/or the child lives in an environment where there is substance abuse or criminal behavior. It has been found that these factors contribute to the temptation and influence that drive youth to join gangs, use drugs and alcohol, have an unplanned pregnancy, and be truant. Description of groups who will benefit and how they will benefit from Program • Children in our community need to have a Big Brother or Sister to foster resistance and break the cycles of crime and dependency, drug and alcohol abuse, truancy, and unplanned pregnancy. � School-aged children are waiting for their own positive role model, a mentor, a Big Brother or Big Sister to provide guidance, hope and life enhancing skills and experiences. • BBBS-SLO targets school-aged children primarily from single family, lower income homes. Many of the children and youth are from families with a history of physical and emotional abuse, and/or drug and alcohol abuse. • Nearly half the young people currently served by Big Brothers Big Sisters of San Luis Obispo County (BBBS-SLO) come from high-risk families, 30% with one incarcerated parent. • Many of the families served by Big Brother Big Sisters of San Luis Obispo County are clients of the Department of Social Services and many receive Section 8 housing assistance, because of their limited incomes and other hardships. • Big Brothers Big Sisters of San Luis Obispo County is an asset based long-term investment as reflected in studies such as the one conducted by the California Mentor Foundation. That study showed that of 57,000 young people in mentor programs in 1999: ✓ 98.4% stayed in schoo(, ✓ 85.25% did not use drugs, ✓ 97.9% did not become a teen parent, ✓ 98.2% did not join a gang. It has also been documented that vouths mentored bv a Bi4 Brother or Sister are more_likelv to: ✓ seek higher education and career goals, ✓ avoid recidivism ✓ make healthier choices. Big Brothers Big Sisters provide volunteer orientation, screening, training and the professional Match Support components of the program, adheres to strict background standards, rigorous training processes, and high quality ongoing case management policies and procedures. Match Specialists assist in the measurement of match goals by using statistical outcome study tools. The Executive Director/Program Manager supervise college degreed professional Match Specialists as well as Coflege interns and retired volunteer professionals to provide scheduled ongoing guidance, support and supervision for the match and family. 2005 CDBG Application Organization: BBBS of SLO County_ Targeted marketing strategies are used to identify potential volunteers, and carefully recruit Big Brother and Big Sister mentors. The volunteers are comprehensively screened, trained and matched. Big Brothers and Big Sisters spend a minimum of eight hours a month with their"Little". The time commitment is four hours twice a month of one-to-one mentoring and a telephone contact on the alternate week. All one-on-one mentors commit to their relationship for a year. Additional funding would be used to meet the demand for an increased number of Big Brother Big Sister positive role model mentor matches, Empowerment Trainings for at-risk children/youths and their guardian, and an increased number of Volunteer Trainings for Big Brothers and Big Sisters. Big Brother Big Sister matches provide additional assets for the matched young person including a caring relationship with an unrelated adult, increased self esteem which leads to hope and the ability to set productive goals for the future, opportunities to participate and contribute in community activities, social competence, a positive sense of self and purpose that all lead to resilience. Additional trainings for mentors, children and their guardians are necessary to support growth. All trainings include communication skills including conflict resolution. Small group Empowerment Trainings give children and their families the tools for sexual abuse prevention and identification, as well as other safety issues. BBBS-SLO follows and teaches best practices that include cultural sensitivity and diversity- inclusion. Big Brothers and Big Sisters volunteers provide a catalyst for change that gently leads a young person to become a caring, competent and productive adult. BBBS-SLO collaborates with the school personnel, recreational facilities throughout the County, SLO County Departments of Social Service and Probation, CASA Court Appointed Special Advocates, Poly Pals and SAFE-SOC. BBBS-SLO goals and measurable outcomes are charted twice a year, (see attachments). Location of Project: BBBS-SLO has office space centrally located at 880 Industrial Way, in the City of San Luis Obispo. • BBBS-SLO has access to office and/or meeting space at SAFE-SOC (SLO County Department of Social Services System of Care) in both North and South San Luis Obispo County, Public Golf Course meeting rooms, Churches, and other public meeting locations. � The activities and one-to-one relationship between the mentor and mentee take place throughout the County. The mentor-mentee matches are encouraged to spend recreational time together that costs very little money, or is free, i.e. hiking, bike rides, the beach, etc. • During 2005, a target project will include researching cooperative mentoring strategies including Boys and Girls' Clubs throughout San Luis Obispo County. Geographic Areas Served: All areas of San Luis Obispo County 2005 CDBG Application Organization: BBBS of SLO County_ Project Milestones Timeline ❑ Recruit/Train Case Manager& support staff First month ❑ Recruit Big Brothers & Sisters Ongoing ❑ Orient Big Brothers & Sisters Ongoing ❑ Screen & interview potential "Bigs" As they apply and as needed ❑ Train mentors, children and/or guardians As they apply and as needed ❑ Do home assessments of"Bigs" Ongoing, and as needed 0 Do home assessments of"Littles" Ongoing, and as needed ❑ Make Big/Little matches Ongoing, and as needed ❑ Supervise staff and matches Ongoing ❑ Evaluate match goals and outcomes Twice a year ❑ Provide ongoing case management Daily, and scheduled ❑ Case Reviews *Week/v' *Month/v. " uarterl and "Annual reviews ❑ Plan and have recreational activities Monthly (For all matches and children waiting to be matched, the "Cadets') 4. Total amount of CDBG funds requested: $75,300 Please identify the jurisdiction(s)to which you are applying*: All areas of San Luis Obispo County If you are requesting CDBG funds from more than one jurisdiction,please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $5,500 City of Paso Robles: $7,500 City of Atascadero: $7,800 City of San Luis Obispo: $8,000 City of Grover Beach: $6,500 County of San Luis Obispo: $40,000 Countywide: $75,300 2005 CDBG Application Organization: BBBS of SLO County_ *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 29, 2004. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project Breakdown of Cost per averaqe Big Brothers Biq Sisters One-to-One Mentor-Mentee "Match"with Onqoinq Match Suaport The Expense of Each New Match for a Year ■ Recruit Big Brothers & Sisters $150 ■ Potential Big Brothers & Sisters ("Bigs") Orientation $ 30 ■ Screen & interview potential "Bigs" (fingerprinting, loca/police, sheriff, DMV records, interview references) $120 ■ Train mentors, children and/or guardians $ 50 ■ "Big" written evaluations $ 60 ■ Written evaluationof"Littles" and his/her family life $ 60 ■ Make Big/Little matches & meet with match, complete contracts and document goals $ 60 • Professional Match Support $ 350 ■ Evaluate matches $ 100 ■ Provide recreational activities . $ 20 (for al/matches and children waiting to be matched, the "Cadets') Averaqe Cost per year for a new"Match" $1 000. "In-Kind" match of volunteer Big Brother Big Sister hours Average hours volunteered 8 per month x 12 months = 96 hours per year 96 hours valued at $15.00 per hour of "in-kind" volunteer services qer"Match" _ $1440.00 a. Revenues• 1. CDBG Funds requested $75,300 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 5. Other funds (please describe below) $198,000 * Total Revenues $273,300 * see attached budget b. Exnenditures: List below by item or cost category. See attached budget 2005 CDBG Application Organization: BBBS of SLO County_ c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? See attached budget d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify awazd dates of these sources. Not at this time 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. XX Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HLTD). NOTE: To meet this national objective,the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b, Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective,the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. �, Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective,the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons,please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program(regardless of income group): 117 households 2005 CDBG Application Organization: BBBS of SLO County_ b. Of the total number of persons or households entered above,how many will be low-income (earning 51% - 80%or less of the County median-income)? 78 Households c. Of the total number of persons or households entered above,how many will be v�low-income (earning 50%or less of the County median-income)? 51 Households 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 28 Households b. Of the total number of persons or households entered above, how many will be low-income (earning 51%- 80%or less of the County median-income)? 19 Households c. Of the total number of persons or households entered above, how many will be v�low-income (earning 50% or less of the County median-income)? 18 Households 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons,migrant farm workers, battered spouses,etc.) Children and Families throughout SLO County,the majority of which are low to moderate income. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) This data would be collected in the interview/screening/match process. 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) This data would be collected in the interview/screening/match process. 2005 CDBG Application Organization: BBBS of SLO County_ 12. How will the clients benefit from this project? The Big/Little matches that we make and supervise have shown to increase school performance, decrease potential drug use, provide positive role modeling, and create a sense of hope for not only the children, but their families too. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? We will expand the number of matches throughout the County. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? We would like to see a 20% increase in the number of matches. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction,rehabilitation or installation) Privately owned utilities Clearance, demolition,removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Removal of azchitectural barriers Housing rehahilitation New housing construction(under limited circumstances) Code enforcement 2005 CDBG Application Organization: BBBS of SLO County_ Historic preservation Commercial or industrial rehabilitation Special economic development Special activities by subrecipients XX Public services Planning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? BBBS-SLO's ability for capacity building is limited by budget restrictions. Qualified Big Brother and Big Sister mentors are available to be matched with at-risk and disadvantaged children in San Luis Obispo County. The demand for services has exceeded the growth of financial resources. BBBS-SLO will have to stop accepting applications from children until additional funding sources are secured for case management and support staff. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group,public agency, non-profit, for-profit, experience in operating similar programs, etc.): BBBS-SLO is a non-profit agency. In January 2005 we will be celebrating our tenth anniversary as an affiliate of the premier mentoring organization in the Country, (Big Brothers Big Sisters of America), as well as in San Luis Obispo County. Each year we have received recognition or growth from Big Brothers Big Sisters of America. In August of 2003, BBBS professional staff initiated a quality Service Delivery Model to streamline the response to volunteers and "littles" with the ultimate goal of increasing matches at a reduced total cost per match. The target is a 30%reduction in cost with a 20%increase in annual matches. I certify that the information in this application is true and accurate to the best of my knowledge and ability. 10/22/04 Signat Date Steve Thayer Chairperson, Board of Directors Printed or typed name Title 2005 CDBG Application Organization: BBBS of SLO County_ Note to apqlicant: Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review,the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application,please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550),Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey, Department of Public Works, City of Atascadero, 6500 Palma Ave., Atascadero, CA 93422-4299, (805)461-5020. • Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805) 473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. • Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. • Tony Navarro, Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787. BIG BROTHERS BIG SISTERS OF SLO COUNTY 2005 Budget ❑ 2005 Ordinary Income/Expense Income 40000-Contributions 40010-Comm.Support Camp./RMM 30,680 40020-Realtor's Circle 12,000 40040-United Way Designations 500 . 40060-Outside Events 2,000 40090-Misc.Donations 3,000 40130-Car ponations 2,000 40150-Albertson's 500 40160-Service Clubs 4,000 40170-Matching Gift Program p 40175-Sponsored Activites 800 40180-Designated Gifts 2,000 40190-Contributions 2,000 Total 40000-Contributions 59,480 41000-Events 41220-The Big Event 55,000 41240•Golf Tournament Event 40,000 Totai 41000-Events 95,000 42200-Grants/Contracts 42020-Foundations/Grants 15,000 42055-CDBG 35,000 42260•SLO County 40,000 42080•US House p Total 42200-Grants/Contracts 90,000 44000-Other/Misc.Income 44010-Interest Earned 20 44015-Dividend Income 700 44020-Merchandise Reimburse 100 44030-Other/Misc.Income p Total 44000-Other/Misc.Income 820 Total Income 245,300 Ezpense 50000-Gen'I Admin.Expenses 50010-Bookkeeping Services 7,200 50020-Audit 3,000 50030-Miscellaneous 200 50040-Dues/Subscriptions 200 50050-Donor Outreach 200 50070-Bank Service Charges 50 50065•Internet Services 1,200 50094-Office Suppiies 500 50095-Taxes p 50100•Software Support 8 Upgrades 4,000 Total 50000-Gen'I Admin.Expenses 16,550 Page 1 of 2 BIG BROTHERS BIG SISTERS OF SLO COUNTY 2005 Budget ❑ 2005 51200-Event Expense 51025-Big Event Expenses 5,000 51060-Golf Tournment Expenses 12,000 Totai 51200-Event Expense 17,000 52000-Comm.Support Campaign 52030-Victory Celebration 320 Total 52000-Comm.Support Campaign 320 57000-Program Expenses 57020-Activities 500 57025-Sponsored Activittes 800 57030-Advertising/Newsletter 3 000 57040-Awards/Recognition 500 57050-Background Ck/Fingrprnt 1,000 57055-Dues/Subscriptions 200 57058•EducatioNTraining Expenses 400 57060-Equip.Purchase/Lease 1,400 57070-Equip.Maintenance 500 57080-Insurance-Liability,etc. 15,800 57090-Insurance-Health 12,000 57095-Program Expenses p 57100-Insurance-Work.Comp. 3,500 57105•AIM 2,500 57110-Office Supplies 2,000 57120-Postage 2,000 57130-Printing/Duplicating 1,000 57140-Promotional Merchandise 200 57160-RenUUtilities 13,200 57170-Telephone 4,000 57180-Training-Volunteers 200 57200-Training/Conf.-Staff 8 Board 2,500 57210-Travel-Staff�Board 7,000 57215•Travel-Meals 700 57250-Grant Writing 7 000 57280-Educational Materials ,200 57290-Building Repair/Maint. 200 57300-Staff Payroll 104,480 57302-Accrued Vacation 0 57305-Contract Payroll 1,770 57330-Board Meeting Expense 2,000 57340-Payroll Taxes 11,500 57350-BBBS Affiliation Fees 6,000 57115-Community Events 700 Total 57000-Program Expenses 208 750 , Total Expense 242,620 Net Ordinary Income 2,680 Page 2 of 2 2005 CDBG Application Organization: The Literacy Council COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM APPLICATION FOR FUNDING DURING 2005 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance,please submit this completed application with any exhibits,budgets or beneficiary data as needed. The application deadline is Friday, October 29,2004. Applications must be submitted to one of the participating jurisdictions of the Urban County or mailed and post marked by the deadline date to the address provided on the last page of the application. NOTE: (1)Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal.A copy of a HLTD-prepared CDBG eligibility guidebook is available upon request from County staff.Also,please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2)If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1.Name and mailing address of applicant organization,with contact person,phone and fax numbers,and e-mail address: The Literacy Council 1264 Higuera Street, Suite 102 r-�� San Luis Obispo,CA 93401 �°"' Contact person: Bernadette Bernardi OC� � � 2004 Phone number: 805-541-4219 �;'l Y Ur,�,RRUYU URANDE FAX number: 805-781-6630 �;(4'��?y;.1;�fTY DEVE!QPMENT D�P i Email: bliteracy@charter.net 2.Title/name/address of proposed project or program: The Literacy Program/1264 Higuera Street, Suite 102,San Luis Obispo,CA 93401 1 2005 CDBG Application Organization: The Literacy Council 3.Please describe the proposed project or program.Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects,describe the location of the project(be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program.Also, please include a schedule of projecbprogram milestones. The Literacy Council-the Literacy Council for San Luis Obispo County was incorporated as a non-profit in 1982. Our mission statement is to assist adult Learners and their families in the development of English Ianguage communication skills. Our goals are: recruit and prepare volunteers as Tutors in the delivery of quality instruction using a variety of approaches. Provide individual and group instruction to Learners in reading,writing, speaking, and basic number skills,thereby furthering the ability of Learners to function well in the community.Promote community awareness and involvement in the literacy process. Our program serves all of San Luis Obispo County. We operate fifteen learning centers located throughout San Luis Obispo County. This past fiscal year 351 tutors served 465 learners with 15,000 hours of tutoring. Locations of learning centers are as follows: 1. St.John's Lutheran Church,Arroyo Grande-Monday and Thursday afternoons. 2. Peace Lutheran Church,Arroyo Grande-Monday evenings. 3. St.Joseph's Catholic Church,Nipomo-Monday and Thursday evenings. 4. Central Coast Baptist Church, Grover Beach-Monday and Thursday evenings. 5. Atascadero Bible Church,Atascadero-Monday and Thursday evenings. - 6. Georgia Brown Elementary,Paso Robles-Tuesday and Thursday evenings. 7. Presbyterian Community Church,Cambria-Monday and Thursday evenings. 8. St.Joseph's Catholic Church,Cayucos-Wednesday evenings. 9. Trinity Methodist Church,Los Osos-Monday and Thursday evenings. 10. St.Peter's Episcopal Church, Morro Bay-Wednesday evenings. 11. St.Timothy's Church,Morro Bay-Tuesday evenings. 12. First Presbyterian Church, San Luis Obispo-Tuesday and Thursday mornings. 13.First Presbyterian Church, San Luis Obispo-Monday evenings. 14.House of Prayer, San Luis Obispo-Wednesday evenings and Saturday mornings 15.Oceano Elementary,Oceano-Tuesday and Thursday evenings. We provide free instruction to adults in reading,writing,and speaking English. We help both English speakers that need to improve their reading and writing skills and English as a Second Language speakers. We hold tutor trainings once per month to have a consistent and replenished resource of tutors. At the California Men's Colony we train inmates to become tutors and provide both CMC East and West learning centers with in-service trainings and books. Additionally,we teach parents of children five and younger to read by utilizing children's books. After they have mastered a book,we teach them to read it to their children. We work with EOC's Head Start Families. We have more than fifty tutors that work for us independent from any of our centers. Literacy Council staff matches tutors and learners. Tutors and learners arrange schedules and locations that suit their needs. 2 2005 CDBG Application Organization: The Literacy Council In Fiscal year 2003-04 our learners were: 317 Hispanic 26 Caucasian-non-Hispanic 44 Asian 14 Afro American 1 Native American 0 Pacific Islander and 57 other First languages were: English, Spanish,Chinese,Japanese,Viefiamese, Russian,Polish,Farsi, French and Italian. The success of aur program and projects are evaluated by tracking the number of tutors we are able to recruit and train and the longevity of those trained tutors. Learners are assessed when they begin in our program. We use the Slosson Oral Reading Test(SORT)for literacy learners and the English as a Second Language Oral Assessment(ESLOA)for ESL(English as a Second Language)learners.Learners set achievable goals in the areas of: Home and Family, Work, Self, and Community. Follow-up assessments are given to each learner determined by their individual progress through the books and materials in their individual learning plan. Center Directors send in monthly student progress reports, The progress reports are evaluated to determine the effectiveness of the tutoring/learning relationship. We assess the learners when they leave the program to determine if they have progressed beyond their initial assessment and how much they have progressed. We track how many learners go on to adult education or junior college programs. We track learners that pass a driver's test,GED,become citizens, become employed, and get better jobs. 4.Total amount of CDBG funds requested: $ 18,000 Please identify the jurisdiction(s)to which you are applying*: Cities of Arroyo Grande,Atascadero,Grover Beach,Paso Robles, San Luis Obispo and County of San Luis Obispo. If you are requesting CDBG funds from more than one jurisdiction,please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $3,000 City of Paso Robles: $3,000 City of Atascadero: $3,000 City of San Luis Obispo: $3,000 City of Grover Beach: $3,000 County of San Luis Obispo: $3,000 County wide: $ 18,000 *NOTE: If you are applying to one or more cities,please provide a copy of the application to the County by the application deadline of October 29,2004. 3 2005 CDBG Application Organization: The Literacy Council 5.Please describe the budget for the proposed project or program.Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ 18,000 2. Other funds(please describe below) $ 129,000 Total Revenues $ 147,000 SLO City County Library $ 32,220 State Library $ 34,180 SLO Human Relations $ 5,600 Donations $ 47,000 Other grants $ 10,000 CDBG $ 18,000 � Total Revenues $147,000 a. Revenues: 1: CDBG Funds requested$ 18,000 2. Other Federal fund(s)(please describe below)$0 3. State source(s)(please describe below)$34,180 4. Local source(s)(please describe below) $94,820 Total Revenues $ 147,000 b. Expenditures: List below by item or cost category. Salaries and payroll costs $ 89,000 Health insurance benefits $ 5,500 Insurance $ 3,500 Rent $ 13,800 Telephone $ 2,000 Copier $ 1,750 Equipment maintenance $ 300 Postage $ 950 Mileage $ 650 Newsletter $ 550 Marketing $ 1,500 Office Supplies $ 2,500 StaffDevelopment $ 2,000 Volunteer recognition $ 1,500 Janitorial $ 600 Donor recognition $ 1,500 Printing $ 1,000 Books for learners and tutors $ 5,000 Learning Centers $ 5,000 Pre-service training $ 4,000 In-service training $ 1,900 Depreciation-computers $ 2,500 Total $ 147,000 4 2005 CDBG Application Organization: The Literacy Council c.How do you plan to fund the operation and maintenance costs(if any)associated with this project? Operation costs will be funded through our generai budget. There are no maintenance costs. Are these funds available now? Yes,for the operations costs.If not,when will they be available?And from what source(s)? Operation costs are available through our City/County Library Contract and State Library Funds. d.Will CDBG funds be used to match/leverage other funds? NO, although other funding entities would be favorably impressed by the fact that we receive CDBG funds. List below funding sources and amounts and identify award dates of these sources. N/A 6.Does the proposed project or activity meet one of the three national objectives of the CDBG program?Please check one of the objectives below that applies to the proposal,and explain how the project or activity meets that national objective. a. X Benefits low-and moderate-income persons as defined by the U.S.Department of Housing and Urban Development(HUD). NOTE: To meet this national objective,the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city,at least 51 percent of who are low-and moderate-income persons. See current income limit schedule in the Request for Proposals. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective,the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. �• Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective,the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7.If the project or program is designed to meet the national objective of providing benefit to low-and moderate-income persons,please estimate the number of persons(or households)to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program(regardless of income group): 700 Person ouseholds(circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-incorne(earning 51%- 80%or less of the County median-income)? 133 Persons ouseholds(circle the applicable unit) 5 2005 CDBG Application Organization: The Literacy Council c. Of the total number of persons or households entered above,how many will be very low-income(earning 50%or less of the County median-income)? -•—� 560 ��ersons seholds(circle the applicable unit) 8.Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this appliration. a. Total number of persons or households who will directly benefit from the CDBG funds(regardless of income group): 700 erso ouseholds(circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income(earning 51%- 80%or less of the County median-income)? 133 erso ouseholds(circle the applicable unit) c. Of the total number of persons or households entered above,how many will be very low-income(earning 50%or less of the County median-income)? 560 ,�Person ouseholds(circle the applicable unit) L. 9.Who are the clients of your organization?(Example: low-to moderate-income persons, elderly persons,severely disabled persons, migrant farm workers,battered spouses,etc.) Very low income, low to moderate-income persons, migrant farm workers,the disenfranchised 10.How do you currently collect demographic data on the beneficiaries of the proposed project or program?(Example: racial/ethnic characteristics) Every learner completes a student adult data sheet when they begin our program. We ask them to check ethnicity and we ask questions about employment. 11.How do you currently document income status of each client? (Example:very low,low and moderate-income) We conduct a yearly anonymous survey. 12.How will the clients beneft from this project? They learn the basic skills of reading,writing and speaking English. They can improve their lives by attaining better jobs. They can participate in their communities and voice their needs. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? No,they will be able to stay the same.If yes,please answer the following questions: a.What new programs and/or services will be provided? N/A 6 2005 CDBG Application Organization: The Literacy Council b.Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? All of our learning centers presently maintain waiting lists of learners. Consistent funds will allow us to continue our tutor recruitment and training which will add more tutors who can then serve more learners.A twenty percent increase of learners is expected. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property Disposition of real property Public facilities and improvements(may include acquisition, construction, reconstruction,rehabilitation or installation) Privately owned utilities Clearance,demolition,removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuals,families,businesses,non-profit organizations,and/or farms Removal of architectural barriers Housing rehabilitation New housing construction(under limited circumstances) Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Special activities by subrecipients X Public services Planning studies 15.Describe the need and the degree of urgency for the proposed project or program.What would be the consequences if the proposed project or program is not funded in the next year? The need for literacy services in San Luis Obispo County is great and growing. The National Institute for Literacy publishes adult literacy estimates. Their rating system uses 1 as the lowest literacy level and 5 as the highest. The latest published data for our county is still 1996. It shows that 17% of our population age 16 and older is at level 1-the lowest literacy level and 38% are at combined levels 1 and 2. The major consequences of low literacy are: Welfare: 75%of food stamp recipients perform at the lowest two levels of literacy. 50%of adults on welfare do not have a high school diploma or GED. 43%of adults with low literacy skills live in poverty. Crime: 70%of prisoners perform at the two lowest literacy levels. Continuing cycle: Children's literacy levels are strongly linked to the educational level of their parents. The most significant predictor for children to have success in school is for the primary caregiver to have graduated from high school or have a GED. Children of parents who are unemployed and have not completed high school are five times more likely to drop out of school. 7 2005 CDBG Application Organization: The Literacy Council Literacy is often the first step for a person to become a productive and contributing member of their community. Better English language skills easily translate into better jobs and higher wages for our learners. With better jobs and higher wages our learners become active productive participants in their communities. Because our service is provided one-to-one or in small groups, our learners are provided with the level and type of instruction specific to their unique needs. Our tutors are prepared to help with such necessary skills as filling out job applications, learning job specific vocabulary, attaining a driver's license, preparing for the GED test, and studying for the citizenship test. They are also prepared to teach parents to read to their children and to help teens improve their English language skills. Often, a mentoring relationship develops wherein self- esteem and life skills are modeled and learned. The recruitment,training and retention of volunteer tutors are expensive, on-going, and labor- intensive efforts. We offer monthly tutor trainings conducted by Literacy Council staff. Each training graduates,on average, fifteen new tutors. The trainings are twelve hours over a two-day period. Most tutors work one-on-one or in small groups of two or three learners per tutor. This low tutor-learner ratio builds bonds between tutors and learners and is an extremely effective teaching strategy. However, it requires a large and constantly replenished pool of tutors,as well as, staff support, books, and materials. Without ever increasing funding,the Literacy Council . would not be able to respond to the demand posed by the ever increasing number of individuals in San Luis Obispo County needing to learn Basic English language skills. Recruiting, training, and retaining tutors constitute one component of what the Literacy Council needs to do in order to provide its services. The other crucial component is the assurance that each individual that seeks our help can ultimately achieve the goal of reaching a literacy level that . will improve his/her overall quality of life. Consistent and new funding sources help the Literacy Council provide the program, books, and materials to learners and to individuals on our waiting lists hoping to be learners. The Literacy Council effectively serves all of San Luis Obispo County. In order to grow and maintain the integrity of its program, the Literacy Council needs qualified, professional staff to administer, create, and actualize a viable literacy program that affects every community in our county. If the Literacy Council were not funded next year the consequences would be: 1. The inability to recruit and train the needed number of tutors. 2. The increase in numbers of potential learners on waiting lists. 3. Not having enough books and materials. 4. Loss of staff to positions that promise better wages and benefits. 16.Please describe the specific organizational method used to implement the proposed project or program (single or multiple group,public agency,non-profit,for-profit, experience in operating similar programs,etc.): The Literacy Council, founded in 1982 as a private non-profit, utilizes the following method to implement its program: 1. Have a diverse and active board of directors that is diligent in overseeing a non- profit organization 2. Have a competent staff that is capable of administrating and coordinating the program. 8 3. Secure funds from both the private and public sector. 2005 CDBG Application Organization: The Literacy Council 4. Uphold accurate accounting of funds. 5. Advertise for volunteer tutors. 6. Be accessible to all potential learners. 7. Offer weil designed tutor pre-service and in-service trainings taught by experienced instructors. 8. Maintain a well-trained pool of volunteer Center Directors and tutors. 9. Research for best books and materials and have them accessible to all tutors and learners. 10. Assure that each learner has a learning plan specific to their individual English language learning needs. 11. Track learner progress. 12. Keep data bases of learners and tutors. 13. Collaborate with other agencies whose clients may need our services. 14. Participate in other organizations such as United Way Agency Relations, the Children's Services Network, the SLO Chamber of Commerce's Diversity Council and the Planned Giving CounciL I certify that the information in this application is true and accurate to the best of my knowledge and ability. ;; ' ��l�a � ,�..��< <-1 %�,� ;�:.,C�i�� ' S-�`a� cl c .� 7 1�:�J( �Signature '� � � ate ; � c� ,��G;r�(�i. �.- ' i. P inG:YD�' r� l��i LL., � i,-t' �,'� 4't / ^,tLl� Printed or typed name Title 9 �'��.�� i or, r � � COUN'rY OF SAN LULS OBISPO ' . 2 `? ��0�� MNIUNI T Y D E V E L O P ME N T B L O C K GRANT(C�BG)PRO�� CO ING DURING 2005 PROGRAM YE� y��<<:-;_�RANp AYPLICATION FOR FUND uN'yIENT F 1 (Attach additional sheets if necessary) DEp ; lease submit this completed application with To be considered for CDBG assistance, P V�ation deadGne is Friday, any exhibits,budgets or beneficiary data as needed• The app October 29,2004. p ��o�of the Urban Applications must be submiltt�k d b ethe deadline date to the address provided on the County or mailed and post Y last page of the application. uest for NOTE: (1)Please review the CDBG regulations and$uidelines and��BG Proposals before completing this proposal. A copy of a HUD-p P debook is available upon request from County staff. Als°� Please eligibility g� CDBG staff with anY 9uestions about how to complete the ca11 County and/or c�tY �teria and process. form or about the ratin� (2)If the information for any of the questions below requires more room to provide a complete explanation of your proposed pruject or program,please attach additional sheets. 1. Name aod mail�ng address of appV��t orga°nat�on,with contact persoo�Phone and faa numbers,aud e-mail address: NAME OF ORGANIZATION The Harvest Inc. Organization Address: P.O.Box 628 Oceano,CA.93445 921 Fourth St.Grover Beacli,CA.93443 CONTACT PERSON Last Name: Johnson First: Ann Tide: Director of Fund Raising �a��m _ Phone#: 805-489-4223 or 481-4976 Ext. __ E-��ddress: -�- � Fax#: 805-489-4223 2. Title/name/address of propased project or program: «F��g�e gungry in San Luis Obispo Count�' The Harvest Bag,Inc. P.O. Box 628 Oceano, CA 93445 3. Please describe t6e proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or descn'be the geographic area served by the program. Also, please include a schedule of projectJprogram milestones. Harvest Bag collects and distributes surplus food to the economically disadvantaged and provides opporiunities for the older retired population as well as young people to participate in meaningfiil community activities. Harvest Bag is an all-volunteer organization begun in 1979 by eight senior women with the help of the Economic Opporturuty Council(EOC). Harvest Bag is the original food bank in San Luis Obispo County celebrating 25 years of continuous service to the County. Presently there are 59 volunteer members working at Harvest Bag. In season these volunteers will gather fresh produce from the fields donated by the farmers to be used lacally and often exchanged for other foods from food banks in the CenVal Valley. Volunteers pickup food donations from local groceries and bakeries seven days a week. They also drive trucks to exchange food with other distribution centers both locally and in the central valley and pack bags with groceries to distnbute to needy residents in San Luis Obispo County. The volunteers also work at various faits, festivals, and other events to obtain operating money for the program. Most volunteers are members of RSVP(Retired& Seniors Volunteer Program). Harvest Bag participates in the area youth progams through the local schools that allow young people to work along side setiors. The students can learn from the experiences of the elderly and witness that older people can still be productive members of society. Harvest Bag accepts juveniles from the courts and supervises their community service sentences. Harvest Bag also participates in the disabled youth work-training program providing job opportunities for these young people. Harvest Bag distributes food weekly through four main distribution centers and three drop points. Our main distribution center is located at Soto Pazk in Arroyo Grande where each Wednesday,beginning at 4:am food is brought from the warehouse in Oceano and the distribution bagging system is set up. Once bagged,the food is distributed at Soto Park as well as trucked to the Zion Lutheran Church in San Luis Obispo,the Central Coast Senior Center in Oceano, and the Senior Citizen Center in Nipomo. We also have weekly drop points in Santa Margarita and Atascadero. Twice a month, food units are sent to California Valley from Santa Margarita. Food is also available at our warehouse any time it is open. Our president has his phone number listed with the county"Hotline"in case an emergency distribution is required. We have received requests to distribute in Los Osos and Morro Bay but presently do not have the equipment to service these areas although#he food is available. Last year we distributed 25,665 units of food, each unit weighing on average 421bs. The unit of food includes fresh fruit and vegetables,bread, dairy products, snack foods and occasionally meat and eggs. 2 Harvest Bag maintains a lazge warehouse with refiigeration and fre�zing facilities at 921 Fourth St., Grover Beach, CA as well as 3 heavy-duty trucks (2- 15 ton produce trucks, 1-12 ton stalce bed)4 vans and 3 forklifts, all aging and in need of repair and/or replacement. . Harvest Bag has become a food storage agency and would make food available in any wide spread emergency requiring food distribution. Harvest Bag collects, stores, and distributes over half a million-pounds of food a year for other charitable organizations in addition to its own charitable food distnbution programs. Through the generous donations of local farmers, grocers, and other retail and wholesale food providers there is more than enough food in San Luis Obispo County to feed those that can not afford to purchase food through conventional means. Distnbution is the problem. Our aging equipment is used to capacity and has high maintenance and operating costs. Our largest trucks require special licenses to operate so only a limited number of volunteers can operate them. We need newer, smaller trucks that can be operated with a standard, class C license, and will not demand constant repairs. . Harvest Bag is inclusive and will provide food for anyone in nced without regard to race, sexual orientation, gender, or national origin. A donation of$2.50 per bag is requested but no one is turned away for lack of money. We estimate about 10% of our units are given without donation Since Harvest Bag has no qualification requirements, it services a lazge segment of the needy population including those that may not qualify for govemmerrt programs such as the working poor, those with short term financial problems, migra.nt workers,undocumemed workers,the temporarily unemployed, and many of the elderly and disabled. A survey of a sample of our recipiems was taken in Apri12004. A summary of the results aze reproduced below: � Annual,Survey of Clients —April, 2004 Harvest Bag surveyed 408 families with a total of 1244 individuals in those faznilies. Questions regarding ethnicity are not asked. Ages: 65 &older 18-64 6-17 5 &under 252/1244(20%) 612/1244 (49%) 286/1244(23%) 94/1244(7.6%) Disabled Adults 89/1244 (7.2%) Single member families 89/408(22%) Families with children 158/408(39%) Fainilies with children 5 &under 66/408(16%) Families headed by women 168/408(41%) Families headed by women with children 62/168(37%) Families headed by women with children S 8c under 22/168(13%) Families headed by women 65&older with children 9/168(5%) There were 148/408(36%)faznilies where the head of household was 65 or older and 47/148 (32%)lived alone. 3 Location of FamiGes Avila Beach 1 Arroyo Crrande 104 Antioch 1 Atascadero 10 CA.Valley 17 Grover Beach 42 Guadalupe 3 Hanford 1 Lompoc 1 Morro Bay 2 Nipomo 44 Oceano 59 Pismo Beach 21 Paso Robles 18 Santa Barbara 17 San Luis Obispo 47 Santa Maria 10 Santa.Maragarita 3 Templeton 4 Other 3 Specific Request: Harvest Bag is requesting funds to help with the purchase of a used truck under 20,000 lbs. G.V.W. to replace one of our larger trucks so we can operate it with drivers with Class C licenses. This truck is needed for the following reasons: a smaller truck will increase our pool of drivers; it would make us more responsive in case emergency distribution of food is required; a smaller truck will use less fuel; and a newer truck should require less maintenance. Hazvest Bag is also asking for funds to help pay the rent on the warehouse, and to meet escalating fuel, maintenance costs and insurance fees. Requested funds are needed in order for us to continue and/or augment existing services. Failure to obtain outside ' funding will force us to keep operating at a loss,with too much of our budget'going for warehouse rent, fuel costs and vehicle maintenance. We struggle each year to avoid an increase in the requested donation of each food unit and and/or a reduction in the distribution area. 4. Total amount of CDBG funds requested: . . . . . . $55,000.00 If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Cnande: . . . . $20,000 City of Grover Beach:. . . . . .$10,000 County of San Luis Obispo:. $25,000 The specific request from the three above areas, is based on the number of clients served in each of those geographical areas as noted in the 2004 survey above. :The total amount requested($55,000)would pernut purchase of a good, used truck in the amount of no more than$20,000;would pay$10,000 of the$42,086 annual warehouse rental cost; help defray escalating fuel and repair costs for our existing fleet of trucks($15,000); and fund $10,000 towazds insurance fees. With this grant money,Harvest Bag would free up more budgeted funds for food purchases, and necessary operational expenses. 4 5. Please describe the budget for the proposed project or program. Itemize all sources of funding eapected to be available and used for this project. a. Revenues: 1. CDBG Funds requested $ 20,000 2. Other.Federal funds(Emergency Food&Shelter Program) $ 4,212 6. 3. State source(s) (please describe below) 7. 4. Local sources SLO County Health&Human Services Grant $ 10,000 CDBG Funds from other entities � $ 35,000 5. 5. Other funds(please describe below) In-kind Personnel (Est. 16,000 hr at$6.75/hr) $ 108,000 In-kind food donations(Est. 775 tons at $.015/Ibs) $232,513 Donations for food units($2.50/unit) (program fees) $ 64,162 Funding raising $ 2,500 Dues(volunteer dues 59at $5) $ 295 Rental income(warehouse has an Apt. rental) $ 12,100 Private Donations $ 6,000 6. Total Revenues $494,782. b. Eapenditures: List below by item or cost category. In-Kind Personnel(Harvest Bag is an a11-volunteer organization) $ 108,000 Benefits @ 0.00% $ p Sub total personnel expenses $ 108,000 Operating Eapenses Donated food valued at $0.151b $232,513 Food purchases(mainly da.iry products from EFSP funds) $ 4,212 Mileage Reimbursement $ 1,900 Repair&Maintenance(vehicle& equipment) $ 20,500 Supplies(bags, wrappers, containers, etc.) $ 1,400 Vehicle fuel&oil $ 24,000 Warehouse%ffice rent $ 42,086 Utilities&telephone $ 17,000 Taxes&licenses $ 2,300 Office supplies&postage $ 400 Insurance $ 18,000 Accounting $ 2,500 Sub-total Expenditures $474,811 Purchase small used truck $ 20,000 Total Eapenditures $494,811 Expenses over Support $ 29 5 c. How do you plan to fund the operation and maintenance costs(if any) associated with this project?Are these funds available now? If not, when will they be available?And from what source(s)? In order of importance, funds being requested will go for: the purchase of a used truck; assistance to meet cost of warehouse rent; assistance for payment of insurance fee; and to meet escalating costs for fuel and repairs to run vehicles so that services can be continued. ff funds are not received Harvest bag will be unable to purchase a new truck and will have increasing costs for care and repair of our existing fleet of trucks, vans and other equipment. We will also continue to lack adequately documented drivers for our large trucks. The added expenses of rent and insurance will be a drain on our budget that will ha.ve to be provided for in some other way. d. Will CDBG funds be used to match/leverage other funds?List below funding sources and amoimts and identify award dates of these sources. Please refer to the budget which lists other sources of funding which could be used for wazehouse rent. We are requesting CDBG funds from Arroyo Grande, Grover Beach and San Luis Obispo to be used for purchase of the used tcuck, assistance with wazehouse rent, insurance fees, fuel and maurtenance of our fleet of trucks and equipment. 6. Does the prnposed project or activity meet one of t6e three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal,and eaplain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clieirtele or residents in a pazticular area.of the Cowrty or participating city, at least 51 percent of who are low-and moderate-income persons. See current income limit sc6edule in the Request for Proposals. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deteriora.tion of the area. c. X Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threax to the health or welfare of the community, and no other funding sources aze available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 6 7.If the project or program is designed to meet the national objective of providing beneCt to low- and moderat�income persons,please estimate the number of persons (or households)to 6enefit from t6e project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or prograzn(regardless of income group): Five hundred(500)Households will benefit from the project during 20042005. b. Of the total number of persons or households entered above, how many will be low-income(earning 51%- 80% or less of the County median-income)? The San Luis Obispo County average income for 2003 was $50,300. Approaimately 20% of Harvest Bag recipients are in the Low-Income bracke� c. Of the total number of persons or households ernered above, how many will be very low-income(eaming 50%or less of the County median-income)? The vast majocity(80%)of our clients fall in the very low income bracke� 8. Please provide t6e following information regarding the number of persons/households who will directly benefit from the fuading requested in this appticadon. a. Total number of persons or households who will directly benefit from the CDBG funds(regazdless of income group): 2500 Persons b. Of the total number of persons or households entered above, how many will be low-income(earning 51% - 80%or less of the County median-income)? 100 households. c. Of the total number of persons or households entered above, how many will be very low-income(earning 50% or less of the County median-income)? 400 house6olds. 9.W6o are t6e c6ents of your organization? (Eaample: low-to moderate-income persons,elderly persons, severely disabled persons,migrant farm workers, battered spouses,etc.) Low income families, elderly, migrant workers, disabled, temporarily unemployed, children, single women with children. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? We collect data through personal interview. We have no eligibility requirements. We do not collect data on race or religion, 7 11. How do you currently document income status of each cGent? (Eaampte: very low,low and moderate-income) We do not collect data on personal income but considering the service offered, our client's mode of transportation(lack o fl and through open discussion with our clients, we're aware of their income status. 12. How will the clients benefit from this project? With the funds requested we should be able to maintain our present level of service or possibly expand it. The new truck will allow us to increase the number of exchanges with other"food banks" so we can increase the variety of food offered to our cliems. 13.Will the services offered by your organization increase or eapand as n result of the CDBG assistance? If yes,please answer the following questions: See#12. We hope to continue our present level of service offering more nourishing food because of more frequent exchanges with food banks. With better vehicles, we will be able to investigate delivery of food to areas of the county not now covered. 14. Check any of the following eGgible activity categories t6at apply to t6e proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property Disposition of real property Public facilities and improvements(may include acquisition, construction, reconstcuction, rehabilitation or installation) Privately owned utilities Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Reloca.tion of individuals, families,businesses, non-profit organizations, and/or farms Removal of architectural barriers Housing rehabilitation New housing construction(under limited circumstances) Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Special activities by sub-recipients X Public services Planning studies 15. Describe t6e need and the degree of urgency for the proposed project or program. With an all volunteer staff and most of the food donated Harvest Bag represents the best bargain available to the cities and county to help"feed the hungr�'. People need to eat 8 daily, therefore if Harvest Bag is not funded, fewer people would receive food and there would be less choices in the food offered to the clients. The degree of urgency is high. Without the services of Harvest Bag, San Luis Obispo would have to find other ways to help feed its"need}�' population. What would be the consequences if the proposed project or program is not funded in the neat year? If Hazvest Bag's request is not funded we will continue to seek funding elsewhere and reduce services to stay within our budget. Without good transportation, distribution of food to sites other than Soto Park may be curtailed, and we will be unable to confiinue the program of exchanging produce with the Golden Gleaners in Bakersfield and the Porterville Gleaners in Porterville thus reducing the variety of food we can offer. Funds aze also urgently needed to help defray costs fo�warehouse rent, insurance fees, fuel and maintenance costs. These monthly expenditures take a big bite out of our budget and leaves less money available for food purchases and other opera.tional needs. 16.Please describe t6e specific organizational method used to imptement the proposed project or program(siwgle or multiple group, public agency, non-profit, for-profit, eaperience in operating similar prngrams,etc.): Harvest Bag distributes food weekly and has developed a working relationship with County agencies and other non-profit entities, a11 of whom provide space and encouragement for this program. Locai grocers, farmers and business persons cooperate with the Harvest Bag effort and support this non-profit charitable organization with in- kind as well as other donations. Harvest Bag has been in continuous operation for 25 years, and proudly holds a place in history in San Luis Obispo County as the first food bank, and original grass-roots e�ort to help the disenfranchised and needy in the azea. Within ow all volunteer staff we have experienced leaders, grant-writers, public speakers, teachers, nutritionists and medical personnel to contn'bute to the planning, and overall well-functioning of Harvest Bag. � I certify that the information in this application is true and accurate to the best of my knowledge and ability. / � �Cf/.c1P /d- aa -o� Signature ' Date Herman E. Olave_ President Printed or typed name Title 9 The Harvest Bag 1 Board Of Directors President Secretary Herman Olave Pat Collins 222 West Cherry Lane Ave. 517 Rosemary Lane Arroyo Grande, CA 93420 Arroyo Grande, CA 93420 Retired Lt_ Colonel United State Army 29yr Retired Professor Human Development Retired Owner/Operator Produce Business 18yr California State University Bakersfield, CA Arroyo Grande Senior Commissioner Habitat for Humanity Volunteer 13yr Grand Marshall Harvest Festival A.G.2002 Earth Watch Volunteer 17yr Harvest Bag Volunteer 15 yr. Harvest Bag volunteer 8yr Member RSVP* Member RSVP First Vice President Bert Berringer Members at Large 157 Walnut Rd. Oscar Wolfe Arroyo Grande, CA. 93420 678 Balboa St. Taught Chem., Workshops and Labs 30 yr. Arroyo Grande, CA. 93420 Taught in the Philippines& South Africa Retired Administrator City of Santa Barbara Instructor for Nuclear Reactors Harvest Bag Volunteer 13 yr. Harvest Bag Volunteer 5 yr. Member RSVP Member RSVP Alice Huerta Second Vice President 754 Rockaway Ave. Eloise Kohal Grover Beach, CA. 93433 923 Mentone Ave. Retired A.ssembly Line Paul Masson Winery Grover Bea.ch, CA.93443 Retired K-Mart Sales Dept. Diabetic Supervisor O.E.C. Volunteer 10 yr. Diabetic Aid Senior Brown Bag Administrator Oceano, CA Nursing Home Cook Harvest Bag Volunteer 8yr Harvest Bag Volunteer 10 yr. Member RSVP Member RSVP Bill Holliday 577 Sheridan Road Treasurer Arroyo Grande, CA 93420 Paulette McCann Cattle Rancher 575 Crown Hill St. School Custodian Arroyo Grande, CA. 93420 TV Cameraman First Educational Station 32 years Banking Industry, Retired Anaheim, CA. Youth Soccer Board, Retired Carpenter Volunteer Arroyo Grande H'istorical Society Past President Shriners of Santa Maria Volunteer Arroyo Grande Library Volunteer Shriners Hospitals Harvest Bag Volunteer 3yrs. Volunteer Harvest Bag 13yr. Member RSVP Member of RSVP / . INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 , CINCINNATI, OH 45201 Employer ldentification Number: Date: JUN � O �Ot111 95-3581196 U l! Dr�rr: 17053155743010 HARVEST BAG INC Contact Person: PO BOX 628 MITCHELL P TOLOKONSKY ID# 31365 OCEANO, CA 93445 Contact Telephone Number: (877) 829-5500 Our Letter Dated: January 1981 Addendum Applies: No Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the .expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still in effect. Based on the information you submitted, we� have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a) (1) and 170(b) (1) (A) (vi) . Grantors and contributors may rely on this determination unless the Znternal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (1) organization. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also recruired to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, ' Tax-Exempt Status for Your Organization, or you may call our toll free number shown above. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Letter 1050 (DO/CG) �f1��oS�a,.rC � �`: -2- HARVEST BAG INC Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, Steven Tu ��.� Steven T. Miller Director, Exempt Organizations •. Letter 1050 (DO/CG) t The Harvest Bag, Inc. Compiled Financial Statements June 30,2004 � � � . r � � � . � - i �� ■ � JatxY R. TA�, 3R. �� , � � � � . - zta�we��` • �Artoyo Cin�na.c f.1!� `M �i; = �t,o�,a feas} ' ,,� A August 19,2004 > � �-: �� . } � �� - � � �,,��::; ° � � �. ��;�� The Harvest Bag,Inc. sr�a�a� ��, P.O. Box 628 '� ��►�� Oceano, CA 93445 er�t� � �c� � ' Shazeholders: � ��a��'��= -�r��,.'S"y�°a�y�Y1Cl � • r .,.s" '*a rn�#�� -, �� ,��}��;�:�' ' : I have compiled the accompanying Statements of Assets, and Liabilities and Owner's ' Equi t y-Cash Basis of The Harvest Bag, Inc. as of June 30, 2004, 34'�� M�' �� ,��f=�� ;.� and the related Statement of Support and Expenses- Cash Basis for the �� s � twelve months then ended, in accordance with standazds established by the American " � Y�r�`"�: Institute of Certified Public Accountants. � _..�.i a `c...{'�: �tE`� . �� s � ` ` � f��`�� • A compilation is limited to presenting, in the form of financial statements, r��.��> . • _ � Y��.�; : uiformation that is the representation of the owner. I have not audited or �:}� �s,�,�.�-'�f eviewed the accompanying financial statements and, accordingly, I do not y , `�'a-_'��;'; ,- xpress an opinion or any other form of assurance on them. Aao°urar"�';,� �:, ,. >� S r �,k'�.��•,��' " �'; _ ��:i r�o�{ � ° ou have elected to omit substantially all of the disclosures(and the statement �- � ��` °�`��`� �' r�of Cash flows)required by generall acce ted accountin � � ��.� Y p g principles. If the .� ��= �-�� `�omitted disclosures were included in the financial statements,they might �pr'�.��° � uence the user's conclusions about the company's financial position,results � =' �� :'� `�� °; f operations,and cash flows. Accordingly,these financial statements aze - �'��`�`A'` '. ot designed for those who aze not informed about such matters. eodeye Furd�i�,�};rs: • .. � _ � £ . Debt Servi� �'��* �,� � ' h ; �Y, '� xt �f +.:3'� .'}�, �7� - �i'�' ' :�;v': .4: . R�� _ ,lbr�r.�,Takior'g��• b � Lic�tme No.04Z43�'��` ��.. . °: Secixi6ea olk�redfhrot�{ : " • H.Q V�est I1iv�tnlerrt�Ser�bsq'"' ..� Nlember SIP��' "" ; � 'r y-� .: . .. * � .�. . R non-tiank�(,� Welts�et�o d�CBmpet� '.. ,, 63331�f:StaLe Hi�hinay t64s��: ': FourtA Floor • ;` � � �f V��.�7� r �� . ;'`.�_.;:� , The Harvest Bag, Inc. Balance Sheet . Cash Basis June 30, 2004 ASSETS Current Assets Cash $ 16,062.21 Total Current Assets 16,062.21 Fixed Asseb Automobiles&Trucks 52,942.00 Equipment 8t Storage Facilities 56,646.09 Accumulated Depreciation (100,818.05) Total Fixed Assets 8�7?0•� Other Assets Deposits(Rent) 3,000.00 Total Other Assets 3,000.00 Tota!Assets S 27,832.25 LIABILITIES AND CAPITAL Capital Fund Balance $ 32,215.05 ' Expenses Over Support (4,382.80) Total Fund Balance 27,832.25 Total Liabilities and Fund Balance $ 27,832.25 See Accountant's Compilation Letter The Harvest Bag, Inc. Statement of Support and Ezpenses - Cash Basis For the Twelve Months Ending June 30, 2004 • Current Month Fiscal Year % SUPPORT AND REVENUE ln-Kind Personnel $ 8,060.00 43.03 S 104,994.00 46.72 Other Grants 4,209.00 22.47 14,35236 6.39 Donations for Food Units 5,288.40 28.24 61,555.07 27.39 Donations>5100 0.00 0.00 25,800.03 11.48 Donations<�100 72.50 0.39 3,072.95 1.37 Fundraising 0.00 0.00 2,590.64 1.15 �� 0.00 0.00 260.00 0.12 Rental Income-Sub-Let 1,100.00 5.87 12,100.00 538 TotalIacome 18,729.90 100.00 224,725.05 100.00 EXPENSES Program Services Food Costs 1,104.00 5.89 4,549.22 2.02 In-Kind Personnel 8,060.00 43.03 104,994.00 46.72 Mileage Reimbursement 153.40 0.82 1,866.99 0.83 Repairs&Maintenance 1,781.69 9.51 16,407.78 7.30 Supplies 0.00 0.00 1,430.59 0.64 Vehicle Gas&Oil 2,106.50 11.25 18,409.74 8.19 TOTAL PROGRAM SERVIC 13,205.59 70.51 147,658.32 65.71 Support Services Accounting Services 175.00 0.93 2,405.00 1.07 Bank Charges 0.00 0.00 8.50 0.00 Depreciation Expense 411.00 2.19 4,932.00 2.19 Insurance 0.00 0.00 15,614.63 6.95 Office and Postage 90.00 0.48 375.55 0.17 Rent 3,500.00 18.69 42,086.00 18.73 Tax and License 0.00 0.00 2,249.00 1.00 Telephone 33.20 0.18 390.56 O.17 Utilities 1,229.1.1 6.56 13,388_29 5.96 TOTAL SUPPORT SERVICE 5,438.31 29.04 __ _81,449.53 36.Z4 EXPENSES OVER SUPPORT $ 86.00 0.46 S (4,382.80) (1.95) See Accountant's Compilation Letter The Harvest Bag, Inc. r Harvest Bag Statement of Support and Expenses - Cash Basis For the Twelve Months Ending June 30,2004 Current Month Fiscal Year % SUPPORT AND REVENUE In-Kind Personnel 6,980.00 41.15 86,813.00 44.25 Other Grants 4,209.00 24.81 14,352.36 7.32 Donations for Food Units 4,601.40 27.13 51,213.07 26.10 Donations>�100 0.00 0.00 25,800.03 13.15 Donations<5100 72.50 0.43 3,072.95 1.57 Fundraising 0.00 0.00 2,590.64 1.32 Dues 0.00 0.00 260.00 0.13 Rental Income-Sub-Let 1,100.00 6.48 12,100.00 6.17 Total Income 16,962.90 100.00 196,202.05 100.00 EXPENSES Program Services Food Costs 1,104.00 6.51 4,549.22 2.32 In-Kind Personnel 6,980.00 41.15 86,813.00 44.25 Mileage Reimbursement 153.40 0.90 1,866.99 0.95 Repairs&Maintenance 1,549.69 9.14 13,764.78 7.02 Supplies 0.00 0.00 1,177.59 0.60 Vehicie Gas&Oil 1,832.50 ]0.80 15,336.74 7.82 TOTAL PROGRAM SERVIC 11,619.59 68.50 123,508.32 62.95 Support Services Accounting Services 175.00 1.03 •2,405.00 1.23 Bank Chazges 0.00 0.00 8.50 0.00 Depreciation Expense 411.00 2.42 4,932.00 2.51 Insurance 0.00 0.00 12,776.63 6.51 Office and Postage 78.00 0.46 315.55 0.16 [tent 3,050.00 17.98 36,686.00 18.70 Tax and License 0.00 0.00 1,844.00 0.94 Telephone 29.20 0.17 323.56 0.16 Utilities 1,069.11 6.30 11,091.29 5.65 TOTAL SUPPORT SERVICE 4,81Z.31 28.37 70,382.53 35.87 EXPENSES OVER SUPPORT S 531.00 3.13 S 2,311.20 1.18 See Accountant's Compilation Letter r The Harvest Bag, Inc. Senior Bag Cash Basis . For the Twelve Months Ending June 30,2004 Current Month Fiscal Year % SUPPORT AND REVENUE In-Kind Personnel 1,080.00 61.12 18,181.00 63.74 Donations for Food Units 687.00 38.88 10,342.00 36.26 TotalIncome 1,767.00 100.00 28,523.00 100.00 EXPENSES Program Services In-Kind Personnel 1,080.00 61.12 18,181.00 63.74 Repairs&Maint 232.00 13.13 2,643.00 9.27 Supplies 0.00 0.00 253.00 0.89 Vehicle Gas&Oil 274.00 15.51 3,073.00 10.77 TOTAL PROGRAM SERVIC 1,586.00 89.76 24,150.00 84.67 Support Services Insurance 0.00 0.00 2,838.00 9.95 Office and Postage 12.00 0.68 60.00 0.21 Rent 450.00 25.47 5,400.00 18.93 Tax and License 0.00 0.00 405.00 1.42 Telephone 4.00 0.23 67.00 0.23 Utilities 160.00 9.05 2,297.OU 8.05 � TOTAL SUPPORT SERVICE 626.00 35.43 11,067.00 38.80 EXPENSES OVER SUPPORT S (445.00) (25.18) S (6,694.00) (23.4'n See Accountant's Compilation Letter __ __ _ _ . 2005 CD�G Application Organization: Senior Volunteer Services COUNTY OF SAN L�GRAN'TC DBG)PROGRAM Cp : DEVELOPMENT BLOCK APPLICATION FOR FUNDING DeURIN ne�osa�ry)OGRAM YEAR (Attach additiona lease submit this completed application with any exlubits, To be considered for CDBG assistance, p lication deadline is Friday, October 29, 2004. budgets or beneficiary data as needed. The aPP � �ictions of the Urban County or Applications must be �b��etdeadline datep o�the address provided on the last page of the , mailed and post marked by application. 1 Please review the CDBG regulations and guidelines and the Request for NOTE: � ) l�t� ��Pro��, A copy of a HUD-prepazed CDBG � : proposals before comp g uest from County sta� ALso,Please eligibilitY guidebook is availa b le upon req call Count}►andlor city CDBG staff w�th�y questions about how to complete the - form or about tlie ratin8�rit��d Process. (2)If the information for any of the questions below req�uirePmor�Pmase provide a complete explanation of your proposed project or ro attach additional sheets. 1. Name and mailing address of apQlieant organization, with cantact person, phone and fax numbers, and e-mail address: Senior Volunteer Services ��'�� 660 Pismo Street O C T � � ��. ' San Luis Obispo,CA 93401 Richard Gruner,Executive Director ��-y pF kRRGY�GF�AiJDE Phone: (805) 544-8740 � COMMUNITY CEVELQP�fiENT DEPT FAX; (80� 544 9146 Emai1: rsvpslo@srvolunteer.org 2. Titie/name/address of proposed proiect or program: Caring Callers Wanda McFazlane/Program Daector 660 Pismo Street San Luis Obispo, CA 93401 Phone: (805) 541-1800 FAX: (805) 544-9146 � � � Emaii: carecall@srvolunteer.org - 2005 CDBG A�plication Organization: Senior Volunteer Services 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For�.programs, state the location from which the program will be operated and/or describe the geographic azea served by the prograrn. Also, please include a schedule of projecdprogram milestones. . SEE ATTACHED APPENDIX A 4. Total amount of CDBG funds requested: $ 8,500 Please identify the jurisdiction(s)to which you are applying*: If you aze requesting CDBG funds from more than one jurisdiction,please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: 1.500 City of Paso Robles: 3.500 City of Atascadero: 1,500 City of San Luis Obispo: City of Grover Beach: 2.000 County of San Luis Obispo: County wide: 8,500 *NOTE: If you are applying to one or more cities, please provide a copy of the application to the � County by the application deadline of October 29,2004. � �DBG Application � Organization: Senior Volunteer Services 5. Please desc�ibe the bndget for the proposed project or program.Itemize all sonrces of fnnding ezpected to be available and used for this project a.Revenues: 1. CDBG Funds requested 8 500 2. Other Federal Funds $ 0 ,3. State sources $ 0 �4. Local Sources(describe below) $ 10.100 5. Other Funds (describe below) $�11,450 , $ 30,050 (a.4. above)Local Sources : based on curtent funding levels: . United Way of SLO County ....................$2,000 . County of San Luis Obispo,CBO Grant........ 4,700 City of SLO, GIA Grant.......................... 2,000 St Barnabus Thrift ................................ 1.400 : $10,100 (a.5 above)Other Funds: - . Fundraisiag Events(Harvest Dance, etc.)......$ 6,45Q In-Kind Services and Gifts ......................$ 5.000 $ 11,45Q b. Ezpeaditures- . Personnel..............................................................$15,600 Contract Services..................................................... 2,OOU Travel Reimbursement............................................... 900 Training................................................................ 700 Rent,utilities, equipment lease,maint............................. 2,030 Telephone, ISP........................................................ 800 Postage,Printing, Office Supplies................................. 1,835 Insurance .............................................................. 800 � Volunteer Recognition .............................................. 385 In-Kind Expense ..... 5.000 . ..........._............................. . ' � $ 30 O50 c.How do you plan to fund the operation and maintenance costs(if any)associated with this program? Are the funds available nov✓1 If not,when will they be available?And from what sources? All expenses are related to operations and maintenance;the program has no capital outlays. Funding�sources and amounts aze based on existing,long-standing relationships with grantirg institutions/agencies shown in S.a. (above),showing amounts actually received in FY 2004. Harvest Dance and Community Fundraising aze conducted in No�ember, annually. In-Kind contributions aze accepted throughout the yeaz. . . . __.__ _.___ - 2005 CD$G Application Organization: Senior Volunteer Services d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. �� .� 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and eaplain how the prnject or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urbaa Development (HUD). NOTE: To meet this national objective,the proposed activity must benefit a specific clientele or residents in a particular azea of the County or participating city, at least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. Aids in the prevention or elimiination of slums or blight. � NOTE: To meet this national objective, the proposed activity must be within a designated . slum or blighted azea and must be designed to address one or more conditions that contn�uted to the deterioration of the azea. �, Meets community development needs havinS a particulaz urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources aze available. NO�E: To meet this national objective,the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. � 2005 GDBG Application Organization: Senior Volunteer Services 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as foltows: a. :Total number of persons or households who will benefit from the project or , program(regardless of income group): �. 130 to 145 Persons/households(circle the�applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (eaining 51%_- 80%or less of the County median-income)? - 85% Persons/households(circle the applicable unit) c. Of the total number of persons ar households entered above, how many will be _ v�low income (earning 50% or less of the County median-income)? 35% Persons/households(circle the applicable unit) 8. Please provide the following information regarding the number of persans/households who will directly benefit frnm the funding requested in this application. a. Total number of persons or households who will directiy benefit from the CDBG funds (regazdless of income �roup): 125 to 145 Persons/households(circle the applicable unit) b. Of the total number of persons or households entered above,how many will be low income (earning 51% - 80%or less of the Co�mty median income)? 89% Persons/households(circle the applicable unit) c. Of the total number of persons or households entered above, how many will be v�low-income (earning 50% or less of the County median income)? 73% Persons/households(circle the applicable unit) � 2405 GDBG Application Organization: Senior Volunteer Services 9. Who are the clients of your organization? (Eaample: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Our Clients aze all 60 years old and older — many aze 75 + and 85 + as caicu(ate� by the Napis program All the clients fall into the category of very low-to-low income. lO.Iiow do you currently collect demographic data on the beneficiaries of the proposed prnject or prngram? (Example: raciaUethnic characteristics) The Napis program supplied by Area on Aging is used. `Title III B" Number of hour's visited — new seniors served — sex — age — live alone — uutrition risk — minority—race—also the program breaks information down into zip code areas. Caring Callers is able to measure outcomes using past data and professionaT judgment. This data can be reported in both numbers and percentages. When the client survey is done on an annual basis the comments reflect how the program has enhanced the life of the individuals it is designed to�serve. Over 73% of the clients surveyed state that the element of renewed spirit is what their Caring Caller brings to them. 11. How do you currentty document income status of each client? (Example: very low, low- and moderate-income) � Caring Callers uses a uniform client application that has the question regazding their income. This information in turn is input into the Napis program that was supplied through the Area on Aging All of our clients aze seniors over 60 and on Social Security with Medicaze/Medical who aze socially isolated and frail; which fall in the required financial guideline for HUD � 2005 CtDBG Application Organization� Senior Volunteer Services 12. I3ow will the clients benefit from tLis project`' The focus of the piogram has and will always be the enabler for the older individual (clients) to maintain a maximum level of independence and personal dignity as stated in the Older American Act Title III. The primary goal of Caring Callers is to allow seniors to stay in their homes,participate in their community to extent they aze able and rema.in independent as long :as possible. Reseazch points out that removing individuals from their home environment and placing them in congregate aze settings significantly reduces their quality of life and hastens death. � The program is designed to stimulate and enhance the social activities of the lonely, frail, and mostly isolated aging population. 13. Will the services offered by your otganization increase or eapand as a result of the CDBG assistance? If yes, please answer the following questions: a What new progran�s an�d/or services will be provided? Specifically, monies will be used for operating expenses of the Caring Callers program as well as enhancing the volunteer support system that includes but is not limited tn the purchase of a County directory of service-training suppiies. Collaborating with other senior services to pmvide i�service trainings then sharing cost. Implemeat a disaster plan for the volunteers and clients by finding the resources to funding this venture. Most importantly meeting rising cost of materials used to support the volunteer services provided to our community. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? With the addition of the funds received our on going efforts to train the volunteers wi11 be , implemented further. This includes tlae collaboration forum with other non profits and the out-sourcing for information needed. This would give Caring Callers an increase of Approximately 23% in increased informstion. . __ _ .. � 2005 GDBG Application Organization: Senior Volunteer Services 14. Check any of the following eligible activity categories that apply to the proposed project or pmgram: (Refer to CDBG regulations and the Guide to Eli�ible CDBG Activities). Acquisition of real property Disposition of real properiy Pubiic facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities . Clearance, demolition,removal of buildings and improvements, and/or movement of _ structures to o'ther sites Interim assistance � Relocation of individuals, families, businesses,non-profit organizations, and/or farms Removal of architectural barriers Housing rehabilitation New housing construction(under limited circumstances) Code enforcement Historic preservation Commercial or industrial rehabilitation - Special economic development X Special activities by subrecipients X Public services � Planning studies 2005 CBBG Application Organization: Senior Volunteer Servic;es 15.Describe the need and the degree of urgency for tbe proposed project or progra�. What would be the consequences if t6e proposed project or program is not funded in the next year? �) Isolation may cause a rise in alcohol abuse and depression 2) EOC representatives have stated that this year there has been an increase in elder clients—this trend has started in our county • 3) Increase in individuals with hunger—we refer to nutrition prograzns 4) Safety household equipment — referral to County Health Dept. for their home safety evaluation and equipment to meet individual needs 5) There is an increase in decreased vision and decreased hearing as this population ages —referral to needed services 6} � Refer to Brail Institute for books on tape, assist in bill paynient, facilitate the _ individual to keep abreast of local activities and services. 7) Incr�ase referral to Adult protective services, this year there was a 27% increase in daect referrals—because of self neglect, family unawareness or disinterest and apathy toward the elderly family member — or even worst family members who take financial advantage of their relationship. 8) As our county grows individuals are more likely to become victims of disreputable individuals who would seek personal gain in manipulation of vulnerable, frail, and isolated elder people. 16. Please describe the specific organizational method used to imQtemeat the proposed project or prngram (sing�e or multiple group, public agency, non-profit, for-profit, ezperience in operating simi]ar prngrams, etc.): Senior Volunteer services is a 501(c) (3)nonprofit status Caring Callers Program mandate is to be a no-fee in home friendly visiting service designed to stimulate and enhance the social activities of the lonely, fragile, mostly isolated aging population (60 yeazs of age and older) of the San Luis Obispo County. The program does this by providing in-home visitors. The followin�g aze the primary goals of the program for Fiscal year 2005-2006. 1) To recruit, orient and maintain 125 Cari.ng Caller volunteers. These volunteers wi11 provide the following: a. Visit a min;mum of 1 hour a week on a regular basis b. Complete and return monthly visiting reports with hours and comments regarding activities. 2) To provide a least 6,000 hours of visiting services countywide (focus on increase of 1000 units of service) 3) To assess the needs of and provide 150 seniors (clients) with Caring Callers (increase of 50 clients) 4) To provide a service that improves the quality of life for a minimum of 80% of the seniors served � 2005 �I}BG Application Organization: Senior Volunteer Services 5) 90% of the seniors to be served in the program are those who cannot complete activities of daily living jeating, dressing, etc) and/or instrumental activities (preparing meals, shopping, etc) 6) 90% of the seniors to be served in the program are low to very low income as defined by the HtJD guidelines. 7) To provide as annual recognition event for 125 volunteers and their clients. The;cors�onents of the progr�un include: Outreach: The program completes outreach through the following activities: 1) PSA's for T.V.,rad.io, and newspapers 2) Presentaiions to civic service clubs and senior groups 3) Interaction and volunteer recruitment with Cal Poly and Cuesta College 4) Listing in the Senior I &R Directory,phone book, Chamber of Commerce Directory 5) Attendance at Health, senior,and community fairs Intake: Client intake can be completed through any of the following means*: 1) Direct request ofthe client 2) _ Referrals from other in home service agencies, hospitals, and county agencies or Doctors offices � 3) Contact by family, friends or neighbors *In all circumstances, the potential client will be drawn into the planning Client Assessment: Eligibility to receive a Caring Caller visitor is assessed by ihe Program Director or volunteer assessment worker, who makes the initial visit to the potential ciient. A standard assessment tool is used. The Project Director then determines eligibility. An assessment form is completed for each referral; the re�erral source is then notified of the outcome. Referral: When a client is not eligible for a Caring Caller visitor, she/he �s referred to an appropriate agency for assistance. If a client is eligi�ble, yet need additional services; appropriate refem�is are made after a client release is obtained. Monitolin�and Reassessment: Situational changes in the visitor/client relationship oi�en make reassignment necessary. The same amount of time is spent processing reassignment as is given to initial visitor/client matching: All clients aze reassessed once a year regarding program eligibility and personal status or life change. 2,005 CDBG Applicatzon Organization Senior Volunteer - Services There is a plan to maintain current capabiiities of serving 125'clients each year and to enroll like numbers of volunteers. During each funded year numbers decrease due to death, illness or mobility of the client. There is an ongoing recn�itment for clients as well as volurneers to maintain the initia(�oal ' level of 125 clients. Initial personal orientation is given to each volunteer, as well as opportunities to attend area worksho s and in-services geared to working with the elder population. A monthly report system is used to follow both cliern interaction and also volunteers' progress in the relationship. These reports also show if there is a need for irnervention at any given time, . IlbIPLEMENTATTON Caring Callers: Caring Callers will recnut, orient and match 125 volunteers with isolated seniors in San Luis Obispo County. Annually, Caring Callers provides a minimum of 6,900 total hours of visiting service, which equates to a dollar amount of$69,000.00 Task 1: To enroll isolated seniors countywide in the Caring Callers Program. A. Provide 125 seniors with services of Caring Callers during the funding year 2004-2005 B. Receive a minimum of 225 referrals from community and county agencies, doctors, and�hospitals. Churches, family members, and individuals. C. Complete an intake and assessmern process in each senior's home to deternune his/her appropriateness for the program with in two weeks of referral. D. Notify each referral source as ta the outcome of the assessment E. Monitor quarteriy and assess annually the seniors' appropriateness for this program . Task 2: To Maintain a Program Advisory Committee to oversee the program's operatioa A Recruit a minimum of 10 community a,nd Caring Caller volunteers to be members and meet a minimum of hour times per year to review program operations. 2005 CDBG Application Organization: Senior Volunteer Services -� I certify that the information in this application is true and accurate to the best of my knowledge and ability. : ' �` Signature Date r- , - . � c� Printed or typed name _ Title Not�to anaGcant: Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purpases. Prior to HUD's release of grant conditions and/or funds for the CI?BG-fundeti proje�t, a*eview af the project's potential im pact on t he environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUU that it has complied with all applicable environmental procedures and requiremeuts. Should project costs be obligated or incurred rior to the completion�f the necessary environmental review, the project sha11 not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (80�473-5420. • Valerie Humphrey, Department of Public Works, City of Atascadero, 6500 Palma Ave., Atascadero, CA 93422-4299, (805)461-5020. • Janet Reese, Commwnity Development Dept., City of Cnover Beach, 154 S. Eight St., Crrover Bea.ch, CA 93433, (805)473-4520. • Ed Gallagher,Com�munity Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. • Doug Davidson, Community Development Dept.,City of San Luis Obispo, 990 Pa1m St., San Luis Obispo, CA 93401, (805) 781-7170. • Tony Navar_�o, Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 9340&,(805) 782-5787, APPENDIX A - PROGRAM SLIMMARY eazs. The ro am C�ing Calleis has been in operation fo�r dpe��he only program of it�kind, serves all af San Luis Obispo County providing in home visiting services to senior citizens/clients, aged 60 and over, who aze frail,homebound and�ris��ae� g n�be=of oldesr p ons ho res de the client(s) needs the seMCe fraud, suicide, alone and are at-risk for substance abuse for,elder abuse, scams, depression and lowered seC iler the only source of social and emotional contact Program. Often a Canng to their lives and postponing or for a homebound senior, adding meaning eliminating the need for institutianalization. Caring Caller's �s also able to locate individuaLs in need of�d o ersuch servi ess.uCaring Calle sIIC�ollaborates with appointments,theraPY� ��g�e �e tazget population. several County departments and progran�s . . Those departments aze: Men�tal healt�h S eMC��Clude: Adult protbecti e S rv��s• a n d S o c i a l S e rv i c e s. T h e P r �'� es, and Senior Home c a r e. C a r i n g C a ll e r s In Home Supportive services,Linkag volunteers aze mandated reporters for elder abuse and collaborate with Adult _ protective Service staff. � _ - Caring Caller volunteers aze matched with a client and agr ee to visit a minimum of ( 1)hour a week on a regular basis• The ProSram is designed ta stimulate �tion. enhance the social activities of the lonely, frail, mostly isolated aging paP The mental and social stimulation that many individuals aze missing is due to a lack su rt and is therefore provided by the Caring Caller volunteer. of sociallfamilY PP° Many times the volunteers are the only source of human contact to which the senior can rely. The pau m�Y Play cazds, boazd games,take walks, drives or go shopping• C�g Callers may also provide transportation to doctor's appointments or therapy sessions. Transport�ion for seniors was found by the Healthy CommunitY sur��Y to be one of the highest ranked needs in this communitY• Each volunteer must complete a volunteer orientation before actual visiting takes place.Every senior client receives a complete assessment before visitation begins. "Matc}�,es" aze made by the Program Director according to personalities, interest, location, and availability. 'I'he program has aPProximately 110 volunteers makin8 Weekly visits to the residents that have been identified at-risk throughout the entire county These volunteers come in all age groups and wa.lks of life:they are homemakers, students, teachers, lawyers,business people, nurses, and other seniors. The focus of the program has and will a�ways be the ena.bler for the older individual(clients)to maintain a maximum level of independence oal of SCaring dignity as stated in the Older American Act Title III.The pri�oarY g Callers is to allow seniors to stay in theu homes,participate in their communi�Y to the extent they are able and remain independent as long as possible. Research � points out that removing individuals from theii home environment and placing th.em in cong�'e8ate care setti�s significantly reduces their quafitY of life and often hastens death- Caring Callers is able to measure outcomes using past data and.pmfessional judgment. This data can be reported in both numbers and percentages. When the cfient survey is done on an annual basis the comments reflect how the program has enhanced the life of the individuals it is designed to serve. Over 73% of the clients surveyed state that the element of renewed spirit is what their Caring Caller brings to them Another element of satisfaction is illustrated by the comments about "having someone and something to look forwazd to in the future". Collected Data: Number of hours: 6256 New seniors served: 145 Number of seniors age 75+: 123 � Number of seniors age 85+: 62 . Number of male: 25 Number of Fernsal e: . 120 Number of seniors who live alone: 103_ Number of seniors who cannot do : . - 2+Acrivities of daily living: 43 3+Aciivities of daily living: 23 2+Instrumental activities of daily living: 140 3+Instrumental activities of daily living: 136 4+Instrumental aciivities of daily living: 108 * Activities of daily livi.ng are tasks such as eating,dressing,bathing, toileting, wallcing, and getting out of bed *Instrumental activities of daily living are preparing meals, shopping, managing medications, managing money, using the telephone, doing light housework,doing heavy housework Many other agencies such as Senior Information and Referral,In Home Supportive Services, Senior Home Care, County Home Health Agency and Senior Nutrition make referrals to Carin.g Callers. During the initial intake process as attempt is made to identify any client needs that another agency could provide.The referral is discussed with the senior and if she/he agrees, a release form is signed and the referral is made. Caring Callers also serves as an integral component of the community-based long- term care system in San Luis Obispo County,worldng cooperatively with home health agencies,hospital discharge planners, home delivered meal programs and County department that serve the elderly. Monthly meetings for individuals and like agencies aze attended.These groups collaborate in working plans to serve the senior residents needs and expand services for the best impact and in better solving of problematic issues. Groups.that collaborate aze Adult Abuse Prevention Council and the Financial Abuse Specialist Team of San Luis Obispo County. Due to the raising rate of senior fraud and possible adult abuse it is important to have such groups in place. Another collaboration is the HOSPICE,due ' � to the number of losses the progra�n experiences it is beneficial to have resources for the volunteers to access. Ju.st another way of enhancing our clients' life for the better. __. ._ . . a V�Ie ma.x_�tilize the resources of the Braille Institute to bring a new avenue to those �clients�that may be impaired of en1oyment I - - internal Revenue Service . Department of the Treasury P. O. Box 2508 Date: April 2Q,-2004 Cincinnati, OH 45201 Person to Contact: . Senior Volunteer Services � M�s. Bonnie Lawson #31-07572 660 Pismo St. Customer Service Representative San Luis Obispo, CA 93401 Toll Free Telephone Nun�ber: 8:00 a.m.to 6:30 p.m.EST :. 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: � 77-0433542 Dear Sir or Madam: This is in response to the amendment to your organization's Articles oflncorporation filed with the state on November 10, 2003, regarding your organization's tax-exempt status. In March 1998, we issued a determination letter that recognized yos�r organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your o�ganization's operations would continue as st�ed in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Retum of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of$20 a day, up to a maximum of$10,000, when a return is filed late, unless there is reasonable cause for the delay. � � All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of$100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automaticall.y exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. - � � -2- Senior Volunteer Services ' 77-Q433542 � Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated �usiness income under section 511 of the Code. If your organization is subject to this tax, it must �le an ncome tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are �ot determining whether any of your organization's present or proposed activities are unrelated trade or �usiness as defined in section 513 of the Code. Section 6104 of the Internal Revenue Code requires you to make your organization's annual return available �or public inspection without charge for three years after the due date of the return. The law also requires �rganizations that received recognition of exemption on July 15, 1987, or later, to make available for pubfic �nspection a copy of the exemption application, any supporting documents and the exemption letter to any �ndividual who requests such documents in person or in writing. Organizations that received recognition of axemption before July 15, 1987, anci had a copy of their exemption application on July 15, 1987, are also required to make available for public inspection a co�y ofthe exemption application, any supporting documents �nd the exemption letter to any individual who requests such documents in person or in writing. =or additional information on disclosure requirements, please refer to Internal Revenue Bulletin 1999 - 17. Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. !f you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, �� Janna K. Skufca, Director, TE/GE Customer Account Services , 2005 CDBG Application Organization: San Luis Obispo County YMCA COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2005 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is Friday, October 29, 2004. Applications must be submitted to one of the participating jurisdictions of the Urban County or mailed and post marked by the deadline date to the address provided on the last page of the application. NOTE: (1)Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from rounty staff. Also,please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program,please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: San Luis Obispo County YMCA 1020 Southwood Drive San Luis Obispo, CA 93401 y��`��;�;�� Contact: Jenifer Rhynes, CEO Phone: 805. 543-8235 i�� i �(i�=� Fax: 805. 543-6202 �i�TY OF A1�ROY0 GRANDE jrhynes@sloymca.org �;��y;��r�(pEVtLOP�IENT DE�'� 2. Title/name/address of proposed project or program: Y Achievement YMCA of South County Program Center 340 Pomeroy Street Pismo Beach, CA 93449 2005 CDBG Application Organization: San Luis Obispo County YMCA 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. The YMCA's Y Achievement program directly serves the early adolescent and middle school students and their families at Judkins (Pismo Beach),Paulding, and Mesa Middle Schools(Arroyo Grande), and Flamson. These schools serve all middle school students who reside in these cities as well as in Grover Beach, Oceano, and Nipomo. Y Achievement is offered after school every afternoon—and is located at the South County YMCA Programming facility on Pomeroy Street(known to these students as the Y Teen Beach House). This site is convenient for students and their families to access. Y Achievement is offered at a nominal fee to families and is available to all students attending middle schools in the South County. The San Luis Obispo County YMCA created adaptable curriculum to meet each student where they stand academically for middle school students. In addition to academic tutoring by credentialed teachers, teens are mentored by adults in a supportive environment. Other activities such as dances, service projects, teen fun nights, and teambuilding also take place out of the beach house. We recognize the probability that if a middle school youth was engaging in other activities during non- school hours,without adult supervision or intervention, their behaviors could lead to risk-taking and leave opportunities for poor decision making. The YMCA has a long history of positive youth development and by design, is asset-based and utilizes primary prevention strategies to attain desired outcomes. We developed activities to speak to the interests of teens while creating a secure environment with a wide variety of skills-building activities. Participants will experience the benefits of interaction with consistent, supportive and well-trained staff in a safe, supervised setting. Teens will amve after school to engage in activities that promote positive behaviors such as service clubs and tutoring. Facilitated by trained and credentialed staff, these options include but are not limited to tutoring, service clubs, social activities and trips. In addition to the Y-Achievement program,the YMCA will offer monthly Friday night Teen Dances,Teen Trips on scheduled weekends throughout the yeaz, and local educational field trips after school. We will continue to add skills building selections to choices that challenge teens and appeal to their interests, as well as offer presentations by health professionals designed to engage these young people in dialogue to promote communication about teen health issues. Partners in determining program direction and identifying age-appropriate components that will be popular with 2005 CDBG Application Organization: San Luis Obispo County YMCA - teens are representatives from that group who assist staff in planning and facilitating interactive talk sessions and activities. A component of all YMCA Teen Programs is the Character Counts curriculum, designed by the Character Counts Institute. T'he Six Pillars of Character; Respect, Citizenship, Caring, Responsibility,Trustworthiness and Fairness are the foundation of our program management plan and is the basis built upon for interaction among staff and participants, and teens amongst their peers. Hands on service learning projects planned and performed each month by the teens and adult staff will promote a feeling of value and sense of purpose for the teens. Reflection/Recognition exercises will serve to make service a meaningful experience and enhance leaming and awareness. Academic success is not only achieved through book learning and tutoring,but backed by emotional support,hands-on service learning and positive relationships with peers and adults. The YMCA provides all of these components and the outcome is resilient and competent youth that succeed in schooL Program Milestones Y Achievement participants will be involved in positive after school activities at a nominal fee. Financial assistance is available through the YMCA. Teens will plan and implement 10 special events or activities for their peers throughout the school year. , Youth will develop a strong and positive relationship with an adult leader(s). Youth will participate in and reflect on 5 service-learning projects throughout the year that in order to serve the larger community/benefit others. Y Achievement participants will be able to define leadership and will describe a significant leadership experience. Teens will have increased experience with the important workplace and civic skills of teamwork, negotiation, conflict resolution and communication. Teens will learn to make decisions,to problem solve as a team, and to be responsible to each other for group outcomes. Youth will demonstrate a better understanding of the positive character traits of caring, respect, trustworthiness, fairness, good citizenship, and responsibility. Participants employed in non-subsidized jobs will continue to be self sufficient 2005 CDBG Application Organization: San Luis Obispo County YMCA � Work force productivity will increase. Student's test scores will increase as higher academic learning is practiced and confidence is gained through support and understandings. 4. Total amount of CDBG funds requested: 10 000 Please identify the jurisdiction(s) to which you are applying*: Arrovo Grande If you are requesting CDBG funds from more than one jurisdiction,please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: 10,000 City of Paso Robles: City of Atascadero: City of San Luis Obispo: City of Grover Beach: County of San Luis Obispo: County wide: *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 29, 2004. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues• 1. CDBG Funds requested $ 10,000 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 5. Other funds (please describe below) $ 15,849.60 Total Revenues $ 25,849.60 Local sources include fundraising efforts by the YMCA specifically for the South County Y Achievement program for the 2004-2005 school year and nominal fees to be collected from program participants. b. Exnenditures: List below by item or cost category. c. SaTaries &Wages Program Director $8,000.00 Credentialed Tutors $8,000.00 ___ _ 2005 CDBG Application Organization: San Luis Obispo County YMCA - Volunteers $0.00 Wages Sub-Total $16,000.00 Payroll Taxes $1849.60 Total Wages $17,849.60 Supplies &Equipment Office Equipment/Rentals $2,000.00 Food $1,000.00 Program Supplies $1,000.00 Total Supplies $2,000.00 Field Trips & Special Events $ 6,000.00 Total Field Trips & Special Events $6,000.00 GRAND TOTAL $25,849.60 c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? We plan to fund this program with a combination of grants (CDBG), donated dollars (YMCA fundraising), and earned revenue from program participants. Most of this money should be available after our Annual Support Campaign in February of 2005. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify awazd dates of these sources. No CDBG funds will be matched or used to leverage other funds at this time. 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of 2005 CDBG Application Organization: San Luis Obispo County YMCA Housing and Urban Development(HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective,the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. The percentage of low and very low-income families in the North County who receive Cal Works is 44%. Residents there who receive Medi-Cal assistance is 40%, and those who receive General Assistance make up 19% of that population. The percentage of low and very low-income families in the Coastal Region who receive Cal Works is 10%. Residents there who receive 1Vledi-Cal assistance is 13%, and those who receive General Assistance make up 14% of that population. The percentage of low and very low-income families in the South County who receive Cal Works is 33%. ltesidents there who receive Medi-Cal assistance is 31%, and those who receive General Assistance make up 24% of that population. Many of today's families are supported by a single parent who may work many hours and has likely struggled to pay for after school childcare throughout their young child's school-age years. Indeed, over 68%of South County families who are enrolled in YMCA after school childcare programs for students in K-6th grade at local schools qualify for subsidized childcaze assistance with the San Luis Obispo County Economic Opportunity Commission(E.O.C.). When their children move on to middle school, they no longer qualify for assistance, as after school caze is looked upon as a low priority for this age group. This perspective direct�y contradicts national and local studies that show that during the non-school hours of 3:00—6:00 PM, the highest incidences of youth risk-taking behavior takes place. This program directly addresses the basic need of childcare for this particular constituency. 2005 CDBG Application Organization: San Luis Obispo County YMCA Needy working parents of middle school students are particularly challenged by the lack of safe and supportive environments for their children after school. This is when pazents and other community members,but most importantly the students themselves, report a sense of fearfulness, episodes of intimidation and gang and drug related activity. This is also the time when young adolescents are most likely to engage in sexual activity. There is no doubt that these issues affect all students and their families to some degree; however it is those same families most likely to benefit from assistance from the Department of Social Services that also find a great sense of relief knowing their children are safe and happily engaged after school. By offering the Y Achievement program at a nominal fee,parents can afford to enroll their teens in a structured, organized, supervised, and high quality tutoring and enrichment program. As a result, parents are able to focus on their jobs, decrease absenteeism, and feel confident that while they are at work their teens are engaged in positive, safe, enriching, activities after school. Participants employed in non-subsidized jobs will continue to be self-sufficient. Our community will be enhanced by maintaining a low unemployment rate, and as a long range goal, will help the youth participating in this program gain skills,pursue their educations successfully, and learn more about the options the work world offers, and will help them become more employable as they mature to working age. Additionally, youth,who would not otherwise have the opportunity, attend YMCA after school programming to develop themselves academically, learn about their community, interact with businesses, colleges, elected officials, and help to improve their environment, and attend low cost field trips that serve to broaden their view of their personal future. Parents needing financial assistance for their teens complete a YMCA Financial Assistance Application with income verification included. Assistance is based on income and family size and is awarded on a sliding scale. 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons,please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: 312 students who live in Grover Beach attend Judkins, Mesa, or Paulding Middle School 204 students who live in Oceano attend Judkins,Mesa, or Paulding Middle School 710 students who live in Nipomo attend Judkins, Mesa, or Paulding Middle School All will have the opportunity to participate. Space will be limited to maximum occupancy of 25 students per day. b. Of the total number of persons or households entered above,how many will be low-income (earning 51% - 80%or less of the County median-income)? 18%Low-Income Students attending Mesa Middle School in Arroyo Grande 2005 CDBG Application Organization: San Luis Obis o Count 12%Low-income Students attending Judkins Middle School in Pismo Beach y�CA 23%Low-income Students attending Paulding Middle School in Arroyo Grande c. Of the total number ofpersons or households entered above,how many will be v�low-income (earning 50%or less of the County median-income)? 31%Low-Income Students attending Mesa Middle School in Arroyo Grande 30%Low-income Students attending Judkins Middle School in Pismo Beach 17%Low-income Students attending Paulding Middle School in Arroyo Grande 8. Please provide the following information regarding the number of persons/households will directly benefit from the funding requested in this application. �'�'ho a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): Potentially 1500 persons will benefit from the project regazdless of income group. 633 students who live in Arroyo Grande attend Judkins,Mesa, or Paulding Middle School. 9• Who are the clients of your organization? elderly persons, severely disabled persons, migrant�arm,workers, battered s o me persons, p uses, etc.) Middle school students from low to moderate income families. 10. How do you currently collect demographic data on the bene�ciaries of th project or program? (Example: raciaUethnic characteristics) e proposed United States Census Bureau and San Luis Council of Governments Census Center. conduct a yearly participant survey. We also 11. How do you currently document income status of each client? (Example: ve lo and moderate-income) ry w, loW_ The information is included in our participant survey, and documented by the participants when applying for YMCA financial assistance. 12.How will the client� benefit from this project? Students that participate in Y-Achievement will be exposed to positive adult relations ' through mentoring, will receive tutoring by credentialed teachers resultin in hi hlps and academic competence and confidence, will ain a g �er test scores $ greater appreciation and awareness for 2005 CDBG Application Organization: San Luis Obispo County YMCA community through service projects and be actively involved in positive programming that will produce resiliency and good decision making into the studenYs adult life. Parents will be at ease knowing that their child is in a positive envirorunent after school, being provided with high quality tutoring. Parents will be receiving a valuable service at a nominal fee. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? Programs will be offered at a lesser fee to the families as a result of the CDBG funding, thus allowing for greater family participation, especially those categorized in the lower income groups. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? An increase of an estimated 75% is expected as a result of CDBG funding. Because of past funding, the YMCA has been able to offer teen programxning free at the beach house. Parents do not have the ability to pay the full fee,thus offering the program this year at a nominal fee creates greater opportunity arid ability to participate. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to EliQible CDBG Activities). Acquisition of real property Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction,rehabilitation or installation) Privately owned utilities Clearance, demolition,removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuals, families,businesses,non-profit organizations, and/or farms Removal of architectural barriers Housing rehabilitation _ 2005 CDBG Application .Organization: San Luis Obispo County Y1�ICA New housing construction (under limited circumstances) Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Special activities by subrecipients � X Public services Planning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The San Luis Obispo County YMCA, in paying particular attention to data that determines current and estimated population growth trends determined by age, found that youth between the ages of 13 -17 aze the fastest growing in comparison to any other age group. In light of this information coupled with studies that show this same age group is most at risk for engaging in unhealthy ' behaviors,we are demonstrating our commitment to filling unmet needs in our commuruty through outcomes-based programming. Since its inception in 1998, the San Luis Obispo County YMCA's Teen Programs Department has strived to meet the challenge of providing age-appropriate, values- based programming/activities/events that promote good chazacter,personal accountability, and responsible behavior to this ever-growing populace. The teen program in South County is offered to participants at a nominal fee through YMCA fundraising. In the past, money has been received from the San Luis Obispo County Departrnent of Social Services (DSS),mini-grants awarded by the United Way of San Luis Obispo County, San Luis Obispo County, Lucia Mar and San Luis Coastal School Districts, (in-kind facility space), and CDBG funds. The Department of Social Services has contributed the overwhelming majority of funding to the Y Teen X-Treme program in these regions as part of its commitment to help move families from monetary assistance to work. In the North County, the City of Paso Robles partners with the YMCA to offer Y Teen X-Treme there While we received funding to operate Y Teen X-Treme in the due to available Temporary Assistance to Needy Families Incentive Funds from the Department of Social Services, those funds are no longer available. In 2002/2003 funds were awarded through Cal WORKS monies from that agency. 2005 CDBG Application Organization: San Luis Obispo County YMCA � This year's state funding has been cut and the YMCA's ability to continue to provide this outstanding program to our families is in jeopardy. Program components that have been eliminated that directly relate to benefits for our families include but are not limited to, bus transportation home additional staff cuts, serving fewer teens and a real possibility of bemg forced to close this program � site. The YMCA has fundraised to keep the program breathing, but the dollars raised are not nearly enough to keep the program alive much longer. The need for programs that address the risk-taking behaviors that aze prevalent in adolescents, who are not engaged in positive, after school programs that are supervised by caring adults, is clear. A long-term study of American youth,Adolescent Time Use and Risky Behavior, found that when comparing teens who spent one to four hours a week in extracurricular activities with those who spent no time in such activities,the"no time"students were 57%more likely to drop out their senior year, 49%more likely to use drugs, 37%more likely to be a teen parent, 35%more likely to drink and 27%more likely to smoke. They also discovered that a kid who had one risky behavior was two to four times more likely to have another. This overlapping would �uggest that programs that focus on one type of risky behavior are too narrow and that promoting positive behavior is the best counter. According to the Educational Resources Information Center, "The number of children and adolescents without family supervision after school is increasing...These children risk injury, victimization, bad nutrition, and the negative impact of excessive television viewing...Those who "hang ouY'with similarly aimless friends may join gangs or engage in premature sexual activity, tobacco, drug and alcohol use, and other anti-social behavior". Participation in constructive non- school activities not only lessens these risks but also encourages leaming, teamwork, discipline, and mastery of skills. The report documents high school dropout rates and indicators point out that while these rates have on a gradual decline in San Luis Obispo County for the past six years, since the 1999-2000 school year, this decline is slowing in rate. For the 2001-2002 school year, San Luis Coastal Unified School District had the highest dropout rate,however for the one-year rate for the same year, Shandon—an area where the YMCA is requesting these CDBG funds in order to operate, had the highest dropout rate in the County. Results of the survey that indicate percentage of teens who use tobacco in San Luis Obispo County is 6%for 7`h graders, 17% for 9`h graders, and 23%for l lth graders. Trends have shown that the likelihood of a student smoking increases as students grow older and our local survey shows that is the case. Among young people, the short-term health consequences of smoking include respiratory and non-respiratory effects, addiction to nicotine, and the associated risk of other drug use. Long- term health consequences of youth smoking are reinforced by the fact that most young people who smoke regularly continue to smoke throughout adulthood. In addition, teens who smoke are three times more likely than non-smokes to use alcohol, eight times more likely to use marijuana, and 22 times more likely to use cocaine. The Teen Birth Rate portion of the survey measured the number of births to teen women between the ages of 15 - 19 in San Luis Obispo County for every thousand women of the same age in the _ _ __ 2005 CDBG Application Organization: San Luis Obispo County YMCA � population. Findings indicate that while the county's teen birth rate remains below the statewide average, the percentage of teens giving birth in San Luis Obispo County stands at approximately 30%. Because pregnancy and child bearing during adolescence can jeopardize the health of both the mother and unborn child and teen mothers are at greater risk for having pregnancy complications, premature births, and low birth weight infants,teen births represent a significant financial burden to the public. The state estimate that close to 75% of all teen births are paid by Medi-Cal, and the total public program costs for the first year of one teen pregnancy conservatively hovers around$10,000. Young mothers can also face decreased employment opportunities, lower educational attairunent, and increased likelihood of poverty and welfare dependence. Findings from the survey regarding teen alcohol use show that large numbers of San Luis Obispo County high schoolers, about 33%of 1 lth graders,participate in binge drinking. Almost one in five freshmen and more than one in three juniors report drinking five or more drinks at one time. Drinking levels among teens are substantially higher in San Luis Obispo County than statewide rates. In addition to increased likelihood of addiction as well as short-term and long-term health risks,binge drinkers open themselves up to many alcohol-related problems, including losing control over their actions, making poor choices, and taking part in high-risk activities such as unprotected sex and driving while intoxicated. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple groups,public agency, non-profit, for-profit, experience in operating similar programs, etc.): The YMCA is a non-profit agency that wi�l continue to maximize collective assets through partnerships with other community agencies/businesses/organizations/cities/county, etc. to provide programs that meets an ongoing need. There will always be young adolescents entering middle school—and it is important to offer to this constituency an age-appropriate program at low or no cost. The San Luis Obispo County YMCA Y Achievement program is new this year, and is a revamped version of the Y-Teen Extreme program that operated successfully for five years to all Judkins, Mesa,Paulding,Flamson, and Daniel Lewis middle school students. The change Y-Achievement brings is more academic support to the program. The Lucia Mar Unified School District, San Luis Coastal Unified School District, San Luis Obispo County YMCA, City of Paso Robles, and the Department of Social Services, came together to address already defined community needs and assets as they relate to the middle school student. Each entity brings to this collaboration common goals and the clear understanding that by working together with a wide variety of community based partners, there is an excellent opportunity to significantly change the lives of this community's youth and that of the community itself. The YMCA will continue to work with local business/agency/city/county/schools and the larger community to secure Program Partners that will support specific clubs offered by the Y Teen X- Treme After School Middle School Program through on going funding of club activities and expenses. 2005 CDBG Application Organization: San Luis Obispo County YMCA Funding secured by the County of San Luis Obispo Community Development Block Grant will be used to aid in the payment of staff,program supplies, transportation, and subsidize field trip costs for the school year 2004-2005. I certify that the information in this application is true and accurate to the best of my knowledge and ability. Si ature Date � ' � � Printed or typed name Title Note to anplicant: Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. Prior to H[TD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HLTD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application,please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550),Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey,Department of Public Works, City of Atascadero, 6500 Palma Ave., Atascadero, CA 93422-4299, (805) 461-5020. � Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805) 473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805)237-3970. • Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. • Tony Navarro,Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787. ____....._�__ CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2005 PROGRAM YEAR 1. Name and mailing address of applicant organization,with contact person, phone and fax numbers, and e-mail address: Economic Opportunity Commission of San Luis Obispo County, Inc. EOC Health Services 1030 Southwood Drive San Luis Obispo, CA 93401 � Program Contact: Raye Fleming Phone: 805-544-2498 Fax: 805-544-3649 E-mail: rflemin�(a�eocslo.or� Organizational Contact: Elizabeth"Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinbergn,eocslo.or� 2. Titlelname/address of proposed project or program: Key to a Healthy Future EOC Health Services—Arroyo Grande Clinic 1152 East Grand Avenue Arroyo Grande, CA 93420 3. Please describe the proposed project or program. For many years, the EOC Health Services (EOCHS)clinic in South County was located in a small sublet space in Arroyo Grande. The clinic was open one half day a week for adults and one half day a week for teens. In recent years, it became evident that neither the space nor the hours of operation were adequate to meet the growing demand for quality healthcare for the uninsured and underinsured in this area. It was decided that EOCHS should begin a search for a more suitable space. However, skyrocketing rental space made most acquisitions financially prohibitive for a non-profit organization. Through the diligent efforts of a local realtor,EOCHS ' was able to negotiate the purchase of an ideal facility—a former pediatric clinic. The new EOCHS clinic is located at 1152 East Grand Avenue in Arroyo Grande. EOC has made a substantial investment in this public facility and has launck�ed a capital campaign to retire mortgage debt. The new clinic location is an ideal size at an ideal location. The clinic has good accessibility, a large parking lot where teens can gather for outreach activities, eight exam rooms, and separate entrances and waiting rooms for adults and teens, ensuring privacy as well as enabling both clinics to operate simultaneously. Clinic hours in the new facility increased from eight hours per week to 20 hours including evenings. Since June,the clinic has been licensed to operate 40 hours per week and hours are increasing as staffing and funding allow. County Public Health will refer 3,000 clinic visits to EOC's Arroyo Grande clinic in 2004-2005. Support from CDBG will allow EOC Health Services to make the needed improvements to better serve our specific clients needs. The proposed improvements call for increasing the functionality of a large room at the clinic by dividing the 240 square foot space into three counseling rooms. The project includes 32 feet of new wall, and changes to both the air conditioning ductwork and fire sprinkler system. The wall system to be used will be paneled,vinyl covered drywall over 2005 CDBG Application Organization: EOC Arroyo Grande Health Clinic metal framing. This will minimize disruption to the clinic and allow for timely completion of the project. All rooms have natural light, and telephone and power systems are already in place. Each newly created room will be fully compliant with the Americans with Disabilities Act, and all work performed will be in accordance with all terms and conditions of the Davis Bacon Act. The plans for this project have already been developed and a building permit has been issued by the City of Arroyo Grande. The permit can be extended to allow for receipt of grant funds, or can be re-applied for, should that be necessary. Within six weeks of funding approval, a Request for Bids will be issued, bids received and reviewed, and a contract awarded and executed. Within six weeks of contract execution, the work will be completed. 4. Total amount of CDBG funds requested: $25,550 Please identify the jurisdiction(s)to which you are applying*: City of Arroyo Grande: $8516* City of Paso Robles: City of Atascadero: City of San Luis Obispo: City of Grover Beach: _ $8516* County of San Luis Obispo: $8518* County wide: — * The actual split of the total request is still to be determined. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues• 1. CDBG Funds requested $ 25 550 2. Other Federal fund(s) (please describe below) $ _p_ 3. State source(s) (please describe below) $ _p_ 4. Local source(s) (please describe below) $ _p_ 5. Other funds (please describe below) $ _p_ Total Revenues $ 25,550 This application requests equal funding from each jurisdiction. Final resource allocation is to be determined by County CDBG Administrator and participating cities. b. Exnenditures: List below by item or cost category. 1. Remodel3 counseling rooms* $ 15 000 �- , �- 2. Furnish 3 counseling rooms $ 3,000 -�, 3. 2 lateral locking files for charts $ 1,200 4. Exam table with stool and light $ 1 500 5. Furnish children's area in waiting room $ �350 '� 6. Sound system for reception and exam rooms $ 3,500 s 7. Storage shed 1 000 Total Expenses $ 25,550 2005 CDBG Application Organization: EOC Arroyo Grande Health Clinic * Note: Based on the experience of the EOC Facilities Director in development of similar projects for EOC, this is a reasonable estimate for the likely cost of the project. When the funds are made available, bids will be requested from licensed and insured contractors. Payment of prevailing wages, according to the terms of the Davis Bacon Act, will be included in the project. c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not,when will they be available? And from what source(s)? The operation and maintenance of the clinic comes from clinic revenue. Almost all EOCHS clients are low-income and services are provided free or on a sliding scale basis. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. Funding from government agencies lends important credibility to a project. CDBG support will be used to leverage other funding sources including public,private foundations, corporations and individual donors. EOCHS's "Key to A Healthy Future" campaign has already received financial support from PG&E,the S. Mark Taper Foundation, and a number of individual gifts. Currently,EOCHS is in the process of seating a"Steering Committee"for the capital campaign and identifying additional foundations and corporate support. 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HLTD). 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons,please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regazdless of income group): 4,500 PERSONS b. Of the total number of persons or households entered above,how many will be low-income (earning 51%- 80%or less of the County median-income)? 540 PERSONS 2005 CDBG Application Organization: EOC Arroyo Grande Health Clinic c. Of the total number of persons or households entered above, how many will be verv low-income (earning 50% or less of the County median-income)? 3,960 PERSONS 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 4.500 PERSONS b. Of the total number of persons or households entered above,how many will be low-income (eaming 51% - 80%or less of the County median-income)? 540 PERSONS c. Of the total number of persons or households entered above,how many will be v�low-income (earning 50% or less of the County median-income)? 3,960 PERSONS 9. Who are the clients of your organization? The new EOCHS clinic serves all the residents of the South County region including the cities of Anoyo Grande, Grover Beach and Pismo Beach, and the unincorporated communities of Nipomo and Oceano,with a combined population of 70,000. Four of these communities have a . significant number of agricultural workers, at-risk youth, and underserved population, including Latinos. The age range of clinic clients is 11-64. EOCHS clients and program participants are primarily uninsured or underinsured. Approximately 97% of clients are under 200%of the federal poverty level. Ages range from 11- 95,but vary greatly according to the EOCHS program. Males comprise 12% of the clinic population and approximately 50% of participants in other programs. Teens represent 46% of the clinic population and 100% of the participants in prevention education and youth development projects. Latinos represent 16% of the clinic population and 35-95% of other EOCHS programs. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? Client demographic data is tracked through the "Practice Management System", colleeted upon initial visit and updated at each subsequent visit. Data collected includes: gender, age, ethnicity/race, education level, family type, family size, source of income, level of income and housing status.Data requested conforms to the California Department of Community Services and Development Data-Client Characteristics Report(See Exhibit C)which is used to report demographic information semi-annually to the State. 2005 CDBG Application Organization: EOC Anoyo Grande Health Clinic 11. How do you currently document income status of each client? As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. 12. How will the clients benefit from this project? As of July 1, 2004, the county Public Health Department closed its South County clinic. Because of an excellent collaborative relationship, a113,000 family planning/reproductive health visits/year were referred to the EOCHS Arroyo Grande clinic, currently the only family planning clinic in the region. Without this clinic, clients would have to travel out of the county to Santa Maria or north to San Luis Obispo. Lack of reliable transportation is often a key issue for this population. . 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? With CDBG funding, the new clinic will be remodeled to provide an effective environment for delivery of quality, affordable healthcare. EOCHS is focusing on preserving existing services. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? Once the clinic is fully operational and generating additional client revenues, EOCHS will be able to increase the number of clinic visits for South County residents. 14. Check any of the following eligible activity categories that apply to the proposed project or program: X* Public facilities and improvements (may include acquisition, construction, reconstruction,rehabilitation or installation) X* Public services * Final determination to be made by County CDBG Administrator 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The delivery of affordable, quality healthcare, especially to low-income populations, is of critical importance to EOCHS. This priority and that fact that EOCHS is the only family planning and reproductive health provider in the South County region highlight the need for the services of this 2005 CDBG Application Organization: EOC Arroyo Grande Health Clinic clinic. It is imperative for EOCHS to receive clinic improvement funds in order to generate additional revenues to support direct services. 16. Please describe the specific organizational method used to implement the proposed project or program The "Key To A Healthy Future" Capita.l Campaign is being administered through EOC Health Services, which has been serving San Luis Obispo County's low income population since 1972, offering a pro-active approach to prevention of health problems by "encouraging personal health and empowerment through access, advocacy and education." The capital campaign is being led by the EOC Health Services Director,the EOC Board, and a Steering Committee of prominent San Luis Obispo County residents—primarily living and working in South County. The EOC Facilities Director oversees management of development, acquisition and maintenance of clinic facilities. He will continue to oversee completion of the Arroyo Grande clinic remodel. I cert�that the information in this application is true and accurate to the best of my knowledge and ability. �G � �� Mel Rosenblat ate Chief Administrative Officer State of California EXHIBIT I Department of Communiry Services and Development CSBG Programmatic Data-Client Characteristic Report(Semi-Annual) CSD 295-CCR(Rev 2l04) Date: 1 Contractor Name: Contract#: Prepared By(print name/title): Report Period: Please report demographic client data for both Family Development Clients and Safety Net Clients on this form. Note:Complete demographics are required for Family Development Clients and agencies should make every attempt to collect demographic data on Safety Net Clients. 2 Total unduplicated number of persons about whom one or more characteristics were obtained 3 Total unduplicated number of persons about whom no characteristics were obtained 4 Total unduplicated number of families about whom one or more characteristics were obtained 5 Total unduplicated number of families about whom no characteristics were obtained 6. Gender Number of Persons* 12. Family Size Number of Families•*• a. Male a. One b. Female b. Two *Total c. Three 7. Age Number of Persons* d. Four a. 0-5 e. Five b. 6-11 f. Six c. 12-17 g. Seven d. 18-23 h. Eight or more e. 24-44 *"*Total f. 45-54 13. Source of Famil Income Number of Families g. 55-69 a. Unduplicated#of Families h. 70+ Reporting One or More Sources �--� *Total of Income*'" 8. Ethnicity/Race Number of Persons* b. No income l. Ethnicity a TANF a. Hispanic or Latino _ d. SSI b. Not Hispanic or Latino e. Social Security "Total f. Pension Il. Race g. Generai Assistance a. African American h. Unemployment Insurance b. White c. Other i Employment+other source d. Multi-Race(any 2 or j. Empioyment oniy more of the above) k. Other: *Totai 14. Level of Family Income Number of Families*** °/,of HHS uideline 9. Education Level of Adults Number of Persons 24+** a. Up to 50% a. 0-8 b. 51%to 75% b. 9-12/non-graduate c. 76%to 100% c. High sch.Grad./GED d. 101%to 125% d. 12+some post secondary e. 126%to 150% e. 2 or 4 yr.College graduates f. 151%and over "'Total '"*Total 10. Other Characteristics Number of Persons***` 15. Housing Number of Families'** #of Persons #Surve ed a. Own a. No Health insurance b. Rent b. Disabled c. Homeless 11. Family Type Number of Families*** d. Other a. Single parenUfemale '**Total b. Single parenUmale 16. Other famil characteristics Number of Families c. Two-parent household a. Farmer d. Single person b. Migrant Farmworker e. Two adults-no children c. Seasonal Farmworker f. Other ***Total • The sum in this category should not exceed the value of item 2. " The sum in this category should not exceed the value of item Te-h. ""« The sum in this category should not exceed the value of item 4. "'•The numbers reported under efther column should not exceed the value of Item 2. ":ta:;id:°�,�ti�e�. ) � i �. .'��.f +�, 3 .� � .`_. �!� �t J.�'h October 29, 2004 .� � �:,��;°� V� 4' ��•�'' �UESTA Jim Bergman, Community Development U ��``;�:�� OLLEGE City of Arroyo Grande ��'�� Small Business Development Center 214 E. Branch 3566 South Higuera,Suite 100 Arro o Grande, CA 93420 San Luis Obispo,California 93401 'y Fhone: (805) 549-0401 Fax: (805) 543-5198 RE: CDGB APPLICATION Dear Jim, Attached is an application/proposal request for 2005 CDBG funding from the City of Arroyo Grande for the Cuesta College Small Business Development Center (SBDC) Program. �rne ca�►forn;a sma«sus�„e� This program as you know provides business technical assistance Development Center is a partnership between University of California, for the small business community. We work with and assist Merced and The U.S.Small Business businesses via one-on-one consulting, research support, access to Administration capital information, loan packaging and a variety of other business topics. We also offer a menu of workshop and training courses for � small business. In 2005 we are adding an Rx for Business program to help existing businesses to improve operations and thus retain and create jobs. Cuesta College is requesting $6,000 of CDGB funding. This funding will permit the SBDC to continue to work one-on-one with the business community. Working with you, we have met most of Arroyo Grande businesses by canvassing. The business has Iearned about the services provided by the City to support them. You and I have also discussed the Loomis Building project that may need very comprehensive support from the SBDC. If you have any questions after review the proposal, please feel free to call me at (805) 549-0401. Thank you for your consideration of this request. � ` � f j�x�:.._-��_�,i ��_�� Y� � ,� Best wishes, �.: � f �� ,�,t�t, � ~��R- " � ��:��,>. UC Merced SBDC David Ryal Regional Nehvork Central California SBDC,Visalia& Director Fresno,Gavilan College SBDC,Cuesta College SBDC,The Alliance SBDC:Modesto&Merced,Weill Institute SBDC of Bakersfie{d Colle�e. &University of Califomia,Merced � 2005 CDBG Application Organization: Cuesta Colle�e- SBDC COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2005 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is Friday, October 29, 2004. Applications must be submitted to one of the participating jurisdictions of the Urban County or mailed and post marked by the deadline date to the address provided on the last page of the application. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HiJD-prepared CDBG eligibility guidebook is available upon request from County staff. Also,please call County and/or city CDBG staffwith any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program,please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Cuesta College Contact: Toni Sommer—(805) 546-3973 P.O. Box 8106 tsommer@cuesta.edu San Luis Obispo, CA 93406 or David Ryal—(805) 549-0401 dryal@smallbusinessinfo.org , ,,��'�(�� y..,cy°:�.'i✓ 2. Title/name/address of proposed project or program: `��'��Y p4 0 Cuesta College Small Business Development Center(SBDC) Q�� 2 �d�� 3566 S. Higuera Street—Suite 100 . '-'�'`"`��`J � � San Luis Obispo, CA 93401 This program provides sma/l business support via business consulting and training for existing and sfart-up businesses. The target market is low to low-middle income residents and smal/business owners in San Luis Obispo County and other CDGB jurisdictions within the County. (Included in this target market is individuals on public assistance, in vocational rehabilitation programs and those who are seeking to self-employment due to job/oss or underemp/oyment). The SBDC is co-sponsor of a self-help Business Information Center(BIC) sponsored by the U.S. Small Business Administration (SBA). 2005 CDBG Application Organization: Cuesta College- SBDC 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explana�tion of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of projecdprogram milestones. The Cuesta College SBDC provides hands on business training and consulting services to residents who are interested in self-employment as an option to help them move up the social- economic ladder. Thus the target market is the low to low-middle income individual that cannot afford the services provided by the private sector. In like manner, the SBDC provides the same services for existing small business in the county, which assists them in expanding their businesses and allows them to create jobs. The SBDC is set up to service the vast majority of business and residents in the county. The services include one-on-one business technical assistance, a variety of business workshops, and an assessment program for small business to identify areas for improvement in business operations, in-depth entrepreneurial training and a self-help business resource center, complete with videos, books and computers with Internet connection. The center is located at 3566 S. Higuera Street — Suite 100 in San Luis Obispo. Classes are offered in Templeton and in the South County. In regards to the small business community, consulting meetings can take place at the SBDC o�ce or at the client's place of business. The SBDC pool of consultants consists of legal, financial, marketing, international trade, agriculture, loss prevention, emergency preparedness, business plan, technology and e*commerce, franchising and human resource specialists. The Cuesta College SBDC offers a wide range of workshops to help existing businesses and those individuals interested in starting a small business. The class offerings include but not limited to: Start-up Business Orientation, How to Market a Product or Service, Introduction to Customer Service, How to Buy Advertising, Introduction to E*Commerce, Combating Retail and Employee Theft and Competitive Strategies for a Small Business. The SBDC offers a comprehensive six-week workshop on business plan development titled Small Business Success Sessions. The SBDC partners with the Economic Vitality Corporation to offer a ten-week course on International Trade. This class is designed to help small business and individuals know how to approach setting up trade agreements. Trade is one way to grow the local business community and economy and create jobs. The SBDC also partners with Mission Community Services Corporation to provide a fourteen-week Self-employment Training class, which is targeted to low income women and minority residents. (This class as been held five times in the past with between 15 — 25 students who have completed the course. A number of these graduates have opened a small business in San Luis Obispo County). The SBDC has a program milestone in 2005 of helping a total of 900 individuals. The U.S. Small Business Administration (SBA) gave this milestone goal. The goal of the SBDC is to service 2005 CDBG Application Organization: Cuesta College- SBDC 120 clients in the low to low-middle income range for CDBG. In the 2003/04 year the SBDC provided services to 120 clients. Seven jobs were created as captured by the SBDC for this income group. Five loans were provided to clients in the group. Special Proiects: Business Information Center (BIC)• - The Cuesta College SBDC working in collaboration with Mission Community Services Corporation (MCSC) has operated the BIC since June of 2003. Since that time, over 400 residents and businesses have used the self-hefp center for business meetings and mentoring groups, research, attending business classes and for individual business plan and marketing plan development. The BIC is focated in the SBDC offices. The SBA provided computer equipment, books, videos, audio books and computer software. They provided a television/VCR combination unit as well. However, they provided no funding for staff or rent. The SBDC and MCSC have provided the staff component. Rent has been provided by the SBDC. The location is ADA compliant and has a DSL connection for Internet research. A classroom is also available for use. Cal-Polv Senior Student Proiects — The SBDC works in concert with Cal-Poly SLO's Business Department in providing small business clients with senior student to develop business plans and marketing plans and surveys. (In the past year, eight student projects were completed for SBDC clients. Projects have included intensive market research for the Paso Robles Main Street Association). Small Business Facade and Micro Loan Proaram —The Cuesta College SBDC compliments various small business loan programs that are offered by the different communities within San Luis Obispo County. The SBDC can assist cities with loan package reviews and help the lending small businesses with fiscal projections and cash flow management. Export Traininq — Working with EVC, the SBDC co-sponsors a ten-week class on International Trade which provided information on government regulations both home and abroad, export financing and lines of credit, distribution nefinrorks and other necessary issues to do international trade. Government Compliance and Procurement Workshop—The SBDC is working with the U.S. Departments of Labor and Defense to host a full-day conference in 2005 on issues of government compliance and how to contract with a government agency. Many rules and regulations can impact a business to the point that they may have to close their doors and eliminate jobs. On the other side of that coin, there are many opportunities to develop contracts with government agencies, which can permit SLO businesses to create jobs. Rx for Small Business —This program consists of locating small businesses that are having challenges in obtaining clients, meeting payroll, marketing, and repaying loans. A program format has been obtained that will permit a SBDC business consultant to do a two-hour assessment with a business owner and identify problem areas. A report witl be presented, which will also provide business resources that can help the small business take corrective actions. Resource partners include Cuesta College's Institute of Professional Development, SCORE, MCSC, EVC and private business consultants. 2005 CDBG Application Organization: Cuesta College- SBDC Emerqency Preparedness—The SBDC has a comprehensive workshop for small business to prepare for and to recover from earthquakes and other natural disasters. The SBA just provided the SBDC with new material from Homeland Security for Terrorism preparedness. 4. Total amount of CDBG funds requested: $ 70.000 Please identify the jurisdiction(s)to which you are applying*: Cuesta College is applying to the County of San Luis Obispo and the cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles and San Luis Obispo. If you are requesting CDBG funds from more than one jurisdiction,please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: 6 000 City of Paso Robles: $5 000 City of Atascadero: $5 000 City of San Luis Obispo: $ 5,000 City of Grover Beach: $6,000 County of San Luis Obispo: 43 000 County wide: *NOTE: If you. are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 29,2004. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues• 1. CDBG Funds requested $ 70 000 2. Other Federal fund(s) (please describe below} $ 141 000 3. State source(s) (please describe below) $ 40,000 4. Local source(s) (please describe below) $ 20 000 5. Other funds (please describe below) $ Total Revenues $ 271.000 b. Expenditures: List below by item or cost category. Specific to CDGB Request—Arroyo Grande Acct. # Item Amount 1000 Director/Administration $ 0 2000 Clerical Support $ 500 3000 Fringe Benefits $ p 5000 Consultant reimbursement $ 5,000* Rx for Business—5@ $100 $ 500 Operational expenses $ 0 Business Information Center $ 0 * Includes assistance on special project for Local Growers. 2005 CDBG Application Organization: Cuesta College- SBDC c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? As noted above, the SBDC has a variety of funding sources. The primary funding source for the SBDC program is the U.S. SBA. However, their funding has been decrease since calendar year 2003. (At the same time milestone goals have been increased. And cash match requirements have gone from 20% to 100% in the past two years as well). Their funding makes up 50% of SBDC revenues. Funding from the state of California has been decreased. The source of state funding has gone from Technology, Trade and Commerce to the Chancellor's Office of Community Colleges. State funding is about 15% of SBDC funding. Funding from private entities like local community banks and utilities make up about 12% of the SBDC budget. Program income is generated by the SBDC through workshops and the Mystery Shopper program that is offered. Thus CDBG funding is very important to the complete delivery of services to the residents and businesses of San Luis Obispo County. As noted above the clients serviced by the SBDC are from the economic status that normally cannot afford business services from the private sector. The goal of the SBDC is to graduate clients to where they are successful in self-employment or in creating jobs, while growing to the point that they can engage business services from the private sector. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award da�es of these sources. The CDBG is used to match and leverage federal dollars from the SBA. The SBDC has been awarded $141,000 of SBA funding per year for operation on an ongoing basis. UC Merced is currently the Regional Lead Center for the Fresno SBA District, of which San Luis Obispo is part. The SBA funding comes through them. See 5 (a) and (c) above for funding sources and amounts. 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. x Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). NOTE: To meet this national objective,the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. See current income limit 2005 CDBG Application Organization: Cuesta College_` SBDC schedule in the Request for Proposals. � b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted azea and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. Working with this classification of residents, the SBDC program provides information and guidance for determining if self-employment is a viable option for obtaining/creating a job. Many of these businesses are home-based. Working with small business owners, the SBDC program assists in business expansion, which helps to create jobs for the residences countywide. The SBDC program also provides assistance with access to capital. This comes in the form of loan packaging assistance and developing a working relationship with the various funding options available to bring positive economic impact to San Luis Obispo County. These options include; bank financing, SBA loan guarantees, referrals to the Economic Vitality Corporation of San Luis Obispo County's revolving and micro loan programs, California loan guarantee programs and other forms of financing. The SBDC worked closely with FEMA and the SBA after the San Simeon Earthquake. We assisted businesses with filling out SBA Disaster Loan applications and informed businesses and residences of the Recovery Loan Fund that was established by Mid-State Bank, Santa Lucia Bank, Heritage Oaks Bank and Mission Community Bank. The SBDC went door to door to businesses in Paso Robles, provided interviews on radio and dedicated an hour cable television show on the topic that was broadcast multiple times. 7. If the project or program is designed to meet the national objective of providing benefit to low-and moderate-income persons,please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program(regardless of income group): 120 Persons/households (circle the applicable unit) 2005 CDBG Application Organization: Cuesta Colle�e- SBDC b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? 75 Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above,how many will be v�low-income (earning 50% or less of the County median-income)? 45 Persons/households (circle the applicable unit) 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regazdless of income group): 120 Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51%- 80% or less of the County median-income)? 75 ersons/households (circle tfie applicable unit) c. Of the total number of persons or households entered above,how many will be v�low-income (earning 50% or less of the County median-income)? 45 Persons/households (circle the applicable unit) 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses,etc.) The SBDC provides services to all groups. The SBDC provides business support services to low and Iow-medium income persons. Other groups are women, minorities, senior citizens, migrant farm workers, veterans, the disabled population and those in vocational rehabilitation. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) The SBDC program is required by the SBA to collect a variety of demographic data that is captured in the Client Activity Tracking System (CATS). The form used is an approved federal form of the SBA. The information collected includes; gender, ethnic background, disabled and veteran status. Income information is collected on a separate self-certification form. 2005 CDBG Application Organization: Cuesta College- SBDC 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) The SBDC collects income data by the client filling out a self-certification form before services are provided. 12. How will the clients benefit from this project? Clients are able to conduct feasibility studies regarding business concepts. Working with a SBDC consultant, a client is positioned to use the option of self-employment to become employed. This program assists those who are unemployed and who are under-employed. Other clients are able to expand their business, which permits them to create new jobs for residents in the county. The SBDC assists with loan packaging. Some clients get conventional bank loans, others obtain SBA loans while others take advantage of local loan programs offered by the County through the Economila s't nI'tloansrp�Thatnincludes fve loans totaS gD$140 OOO�fo`r Ilow to low- over $1.4 million dol medium income persons. 13.Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes,please answer the following questions: Yes a. What new programs and/or services will be provided? The new Rx for Business will be ramped out to assist local small businesses to retain and create jobs. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? The SBDC is an ongoing program. The services that are provided stay constant. The programs that would expand would include workshop offerings. Recently a new workshop was added titled, "So you want to get Published". The workshop was designed to help people who are writers to learn how to get their works into publication and sold. Developing formal business conferences will be enhanced with CDBG funding. CDBG funding will help the SBDC to increase services by 25% over the past year, which is its goal. 2005 CDBG Application Organization: Cuesta College- SBDC 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eli�ible CDBG Activities). Acquisition of real property Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance, demolition,removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuals, families,businesses, non-profit organizations, and/or farms Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Code enforcement Historic preservation Commercial or industrial rehabilitation X Special economic development Special activities by subrecipients Public services Planning studies 2005 CDBG Application Organization: Cuesta College- SBDC 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Due to the cutback in funding for the SBDC program from federal and state sources (this has impacted the entire state network), local funding is very important to the health of the Cuesta College SBDC program. Cuesta College is working to regain funding that has been cut by the State of Catifornia, at the moment there have been on written guarantees. Without funding from the CDBG, the SBDC program would be limited in the amount of services it can provide. As well, the situation that with lack of cash match to SBA dollars, the program could be eliminated. As noted above, local cash match obligation has been raised from 20% to 100% over the past two years. The positive impact of the SBDC is that it has created jobs and helped in the establishment and growth of local businesses. New and expanded businesses generate sale tax revenues, which go into local jurisdictions general fund accounts. Creating jobs also lessens the need for expenditures of public assistance programs and non-profit organizations, which help those in need. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group,public agency,non-profit, for-profit, experience in operating similar programs, etc.): Cuesta College has operated the Small Business Development Center program in one form or another since 1995. The program is under the direction of the Dean of Community and Economic Development. One of the missions of the Community College system is to provide support to the small business segment of the community. The SBDC program has proven to be a resource that has permitted Cuesta College to assist an average of 250 pre-venture and existing small businesses a year since 1999 when the center became fully funded from the SBA and State of California. Full-time staff and a pool of business consultants implement the program. The staff also manage the BIC. 2005 CDBG Application Organization: Cuesta College- SBDC certi t at t e in ortnation m t is app ication is true an accurate to e est o my ow e ge and ability. :� �C► I�-- �� Z�2 a Sig ature te Toni Sommer Dean Community and Economic Development Printed or typed name Title Note to apulicant: Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HIJD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review,the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application,please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550),Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey,Department of Public Works, City of Atascadero, 6500 Palma Ave., Atascadero, CA 93422-4299, (805)461-5020. • Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805)473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. • Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. • Tony Navarro,Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787. 2005 CDBG Application Organization :HOTLINE of San Luis Obispo_ COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)PROGRAM APPLICATION FOR FUNDING DURING 2005 PROGRAM YEAR (Attach additiona.l sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The-appGcation deadline is Friday, October 29, 2004. Applications must be submitted to one of the participating jurisdictions of the Urban County or mailed and post marked by the deadline date to the address provided on the last page of the application. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a H[JD-prepared CDBG eligibility guidebook is available upon request from County staff. Also,please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2)If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and faz numbers, and e-mail address: HOTLINE of San Luis Obispo County Inc., PO Box 5456 880 Industrial Way �',F�--�A=.p� San Luis Obispo, CA 93401 �� ' �� r;:-. � F: -.� Gregg Goodwin, Executive Director �, ' n� 805-544-6016 Phone 805-544-6296 FAX / gregg@slohotline.org �� /,� Gregg Goodwin ' Executive Director HOTLINE w snN wsoeisrocamrv P.O.Box 5456 (805)544-6016 x12 San Luis Obispo,CA 93403 Fax:(805)544-6296 gregg@slohotline.org www.slohotline.org 2. Title/name/address of proposed project or program: HOTLINE 2-1-1 Planning Grant 2005 CDBG Application Organization :HOTLI'�T�of San Luis Obispo_ 3. Please describe t6e proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For progra,ms, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Hotline proposes to utilize CDBG funds to hire a consultant who coordinate and implement an application to the CA Public Utilities Commission for a 2-1-1 telephone interchange designation for San Luis Obispo County. Background Every hour of every da.y, someone in the United States and San Luis Obispo County needs essential services-from finding substance abuse assistance to securing adequate caze for a child or an aging parent. Faced with a dramatic increase in the number of agencies and help lines, people often don't know where to turn. In many cases, people end up going without these necessary and readily available services because they do not know where to start. While services that aze offered through 2-1-1 vary from county to county and community to community, 2-1-1 provides callers with information about and referrals to human services for every day needs and in times of crisis. For example, 2-1-1 can of�er access to the following types of services: ' • Basic Human Needs Resource: food banks, clothing closets, shelters, rent assistance, utility � assistance. � � � • Physical and Mental Health Resources: health insurance programs, Medicaid and Medicare, maternal health, Children's Health Insurance Program, medical information lines, crisis intervention services, support groups, counseling, drug and alcohol intervention and rehabilitation. • Employment Supports: financial assistance,job traini.ng, transportation assistance, education programs. _ 2005 CDBG Application Organization:HOTLINE of San Luis Obispo_ . Support for Older Americans and Persons,with Disabilities: adult day care, congregate meals, Meals on Wheels,respite care, home health care,transportation, homemaker services. • Support for Children, Youth and Families: childcaze, after school programs, Head Start, fanuly resource centers, summer camps and recreation programs, mentoring, tutoring, protective services. . Volunteer Opportunities and Donations. Benefits to 2-1-1 Users: One call gives you access to resources across our community. 2-1-1 is e�cient, fast and easy to use. No more wrong numbers; no more wasted time trying to find the right resource(s). 2-1-1 is a confidential call; most often the name of the caller is not even taken. 2-1-1 maintains the integrity of the 9-1-1 system; saving that vital community resource for life and death emergencies. 24-hour/7 day week availability; 2-1-1 is always there for us. 2-1-1 is an easy way to find or give help in our community. Community Benefits: 2-1-1 strengthens our community by uniting the people in your azea who want to help with those who need help. , There are almost 1,000 non-profit organizations in San Luis Obispo County plus scores of government agencies. People looking for assistance have trouble navigating a complicated web of health and human service programs. Likewise, people who want to help often do not know where to begin. ' 2-1-1 is a useful planning tool. Based on aggregate data about the types of calls that the 2-1-1 Center receives, communities are in a better position to anticipate demand for services and mobilize 'resources to meet changing needs. 2-1-1 touches the lives of every person in the community, and whether you aze in a situation where you need help or find yourself later in a situation to give help, 2-1-1 is always there for you. Benefits as Crisis Tool: 2-1-1 is a critical information system, which is necessary prior to, during and after a community crisis such as an attack, flood, fire, or ot�er local or national tragedy. Prior to a community crisis, it is critical that an information system is in place that will respond to the crisis at a moment's notice. - 2005 CDBG Application Organization :HOTLINE of San Luis Obispo_ 2-1-1 responds immediately during times of crisis, to field calls regarding the crisis and to direct callers to services most appropriate for their needs. Once 2-1-1 is implemented, it maintains a permanent presence in the community. As a result, people can find the help they need whether their needs arise a week or several yeazs after the crisis event. Cost Savings of 2-1-1 United Way of America estimates that a fully realized 2-1-1 system that meets national standards will cost appro�cimately$1.00 - $1.50 per capita. The University of Nebraska's Public Policy Center estimates that a fully realized 2-1-1 system in Nebraska will bring $7.4 million in benefits to the state of Nebraska with a population of 1.7 million. The benefits of 2-1-1 systems increase over time, as new, innovative uses are employed for the number. For example, Connecticut's 2-1-1 system manages the State of Connecticut's QuitLine, a tobacco use cessation hotline. To do this they hired one program manager and trained 2-1-1 call specialists on how to handle QuitLine spec�c calls. It is estimated that without the 2-1-1 partnership the QuitLine would have needed to establish a call center and hire five to seven.people to handle the calls. Organi7ations who have implemented or have begun the process for creating and implementing a 2- 1-1 Call Center have suggested the following become national standards for operation: Ensure the provision of 24 hour coverage,year-round. Ascribe to the Alliance of Information & Referral Systems (AIRS) Standards for Information & Referral. Have a plan in place to become or be accredited by AIRS. Utilize Cert�ed Infortnation&Refenal Specialists and Resource Specialists. Demonstrate cooperative relationships with specialized I&Rs, crisis centers, 9-1-1 s and 3-1-1 s, where applicable. ' Have means of tracking call volume, number of abandoned calls, average speed of answering, average call length. Computerized I&R database with client collection capability. Use the AIRS/InfoLine Taxonomy. Have the ability to publicize 2-1-1 services and educate the public on an on-going basis. 2005 CDBG Application Organizaxion :HOTLINE of San Luis Obispo _ TT'Y and multi-lingual accessibility either on-site or access to live translation. Ability to develop linkaSes through protocol with appropriate clearinghouse agencies that may be able to provide services such as volunteer or donation management. Ensure quality of service and inquirer satisfaction through appropriate follow up. Within States or Regions where more than one I&R will be providing 2-1-1 services, it is recommended that 2-1-1 Centers have the following: An agreed upon plan to work in tandem to ensure 2-1-1 service to all areas of the state or region. Ability to share resource data inforrnation. Ability to track and share information on client needs and unmet needs. A common means of ineasuring outcomes for the operation of a call center. An agreed upon means of communicating with the community represented by the call center on requests for assistance,perceived gaps and barriers to service 4. Total amount of CDBG funds requested: $10,000 Please identify the jurisdiction(s)to which you are applying*: - If you are requesting CDBG funds from more than one jurisdiction,please break down the ' amount shown above by the jurisdiction listed below. City of Arroyo Grande: $1000 City of Paso Robles: $2000 City of Atascadero: $1000 City of San Luis Obispo: $2000 City of Grover Beach: $1000 County of San Luis Obispo: $3000 County Wide: (TOTAL) $10,000 2005 CDBG Application Organization :HOTLINE of San Luis Obispo_ *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 29, 2004. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding eapected to be available and used for this project a. Revenues: 1. CDBG Funds requested - $10,000 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $2,000 5. Other funds(please describe below) $ Total Revenues $12,000 Mono Bay$1000 Pismo Beach$1000 b. Ezaenditures: List below by item or cost category. Consultant fees for SLO County/CA Public Utilities Commission application($12,000) c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? Operational monies will come from the units of local government and public/private partners including but not limited to: PG&E, SoCal Gas, CA Cities Water, all County Community Services 2005 CDBG Application Organization :HOTLINE of San Luis Obispo _ Districts, all area telephone and telecommunications companies, Charter Cable, and all area special Services Districts. Funds are not available now. The planning grant will begin to build the financial infrastructure necessary to operate the system. Estimated costs will be upwards of$300,000 per year. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG funds will be used to leverage the annual HOTLINE budget of approximately $200,000 per year and will be used to help generate an additional$100,000 per year in local funding. b. Does the prnposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and eaplain how the project or activity meets that national objective. a. X Benefits low-and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this na.tional objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who aze low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective,the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c.X Meets community development needs having a particulaz urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective,the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. � This 2-1-1 phone interchange will be used to augment and supplement existing 9-1-1 and County/City/CSD Emergency Services _ 2005 CDBG Application Organization :HOTLINE of San Luis Obispo_ 7. If the project or program is designed to meet the national objective of providing benefit to tow- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down 6y income group as follows: a. Tota1 number of persons or households who will benefit from the project or program(regardless of income group): 246,681 Persons(circle the applicable unit) b. Of the total number of persons or,households entered above,how many will be low-income(eaming 51% - 80%or less of the County median-income)? 27,668 /households(circle the applicable unit) c. Of the total number of persons or households entered above, how many will be �low-income (earning 50%or less of the County median-income)? 17,185 /households(circle the applicable unit) 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 246,681 Persons and 92,372 Households(circle the applicable unit) b. Of the total number of persons or households entered above,how many will be low-income (earning 51% - 80%or less of the County median-income)? � 27,688/households(circle the applicable unit) ' c. Of the total number of persons or households entered above, how many will be v�low-income (eaming 50% or less of the County median-income)? 17,i 85 households(circle the applicable unit) 2005 CDBG Application Organi�ation :HOTLINE of San Luis Obispo_ 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderty persons, severety disabled persons, migrant farm workers, battered spouses, etc.) 2005 CDBG Application _ _ _ Organization :HOTLINE of San Luis Obispo_ - _ _ ___._ - ---- __._ . _ _ �-- - � _ _ _ _ _ _-_ _.. Hotlf.�,� _ ._ . . _ � _ _. ___� _ _�t � st �_cs _ __ _ _ _ _ ----- July 2003-June 2004 _ _ - #oi Caus 13307 _ 1 Alcohol,Drug&Substance Abuse 470 2 Child AbuselNeglect gq 3 Counseling Resources 51� ---__.----__ 4 Developmental Disabilities 95 - _ 6 Emergency Financial Assist �p 6 Family Planning/Sexuality Zg� 7 Family Care Network 8 Homeless Shelter(EOC) �3 9 Hotline Statf/Resouroes 571 - , .,.:, :_ . 10 Housing Issues 383 ' ` ' , _ 11 Infnrmation 8� Referral 3212 Atascadero 610 12 Interpersonal Relationship 386 Arroyo Grande 7�7 13 Legal/Consumer Issues 771 Cambria �g 14 Mental Health 1488 Cayucos gg 16 Miscellaneous/Problem Defies 982 Gro�er Beach 373 16 Physical Problems/Health/ 2123 Los Osos 360 17 Sexual Assault _.. _ 170 Nipomo 1 gg _ -- -- ..__ --------- 18 Special Olympics .-----1,� - Paso Robles 634 19 Suicide Issues 486 Santa Margarita 83 20 Support/Support Group 1409 SLO 5185 21 Women's Shelter Program 1305 Templeton �3 22 Senior Telecare 161 Other 531 23 Senior Calls 1084 Unknown 3059 24 General Hospital 28 ' �'OTAL ' � +T, �;: f�� 13307 26 Safety Net Healthcare 144 � _-- �;�.�"#� D�� ,: #ofcalls .:; --- "�..� ��;=_�OTAL.`��'�'��;.' 19075 0-9 37� #of calls/shift — ------ --- -- -.. _ _.__ _ �a�s ss� - 11 pm -7 am Sunda ---- -20-29 -- ---1281 -_ Y 7 am - 11 am Monday ------�.__------------ •_ _ __.- - 30-39 3011 " 11 am -3 Pm Tuesda ---------_- . -____-- - ------,._ Y 40-49 318E ----------- 3 Pm-7 pm Wednesday 5Q59 1741 - --___ _ 7 Pm- 11 P�►'� Thursday 60-69 74E ------ Friday 70-79 � ------ GENDER Saturday 84-89 46� ___ Male Femal9 Unknown Unknown 1012 3763; 6385 3359 13307 — , 705,205 2005 CDBG Application Organization :HOTLINE of San Luis Obispo_ 14. Check any of the following eGgible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eli�ible CDBG Activities). Acquisition of real property - Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Cleazance, demolition, removal of buildings and improvements, and/or movement of structures to other sites � X Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or fazms Removal of architectural barriers Housing rehabilitation New housing construction(under limited circumstances) Code enforcement ' Historic preservation Commercial or industrial rehabilitation - • Special economic development X Special activities by subrecipients X Public services rX Planning studies 2005 CDBG Application Organization :HOTLINE of San Luis Obispo_ 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? 2-1-1 is expected to roll out California and the United States by the end of 2006. If not funded this year the projected two year start-up time (from grant to inception) will be delayed. San Luis Obispo County may have to close the Hotline and or merge with neighboring Santa. Barbara and/or Monterey Counties. A significant reduction in service deli�ery' and agency referral will most probably be realized. 16.Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, ezperience in operating similar programs, etc.): 2-1-1 will be a multi agency organized effort consisting of coordination between all area law enforcement, public works, public health and emergency services delivery systems inclusive of the public and private sectors.. I certify that the information in this application is true and accurate to the best of my knowledge and ability. � ` �� /o - Z2 • o � Signature Date James Gregg Goodwin, Executive Director, HOTLINE of San Luis Obispo County ' Printed or typed name Title Note to aqolicant: Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions 2005 CDBG Application Organization :HOTLINE of San Luis Obispo_ and approved by the County of San Luis Obispo prior to obligating or incurring prnject costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred Urior to the completion of the necessary environmental review,the project shaU not benefit from the federal funds. If you need assistance or have questions regazding this application, please contact any of the persons listed below. Your application(s) can be dropped offor mailed to the.following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey, Department of Public Works, City of Atascadero, 6500 Palma Ave., Atascadero, CA 93422-4299, (805)461-5020. ~ • Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beacn, CA 93433, (805)473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805)237-3970. • Doug Davidson, Community Development Dept.,City of San Luis Obispo, 990 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. • Tony Navarro, Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787. � , . .. . .,� . . � � � � :�o„ .�. : • � � . � Help Starts Here.• � � California Alliance of Information and Referral Systems �� 2-1-1 is an easy to remember telephone number that connects people with important community services and volunteer opportunities. Benefits of 2-1-1: • 2-1-1 simplifies access to services increasing�the effectiveness of the entire health and human services system. • Implementing 2-1-1 saves money: 1. A study done at the University of Texas Austin estimated that the benefit of a 2-1-1 statewide network to society would be between$83.7 million to$90.2�nillion over a ten year period (http•//www.211.or�/onl ine/docs/LBJstudv.pdf.). 2. A study in New Mexico estimates saving$19 million over 5 years including a reduction in 800 numbers used for nonprofits and state organizations. (http•//www.�ov.state.nm.us/perfreview/Chl.vdf). 3. The University of Nebraska's Public Policy Center estimates that a fully realized 2-1-1 system in Nebraska will bring$7.4 million in benefits to the state of Nebraska with a population of 1.7 million (www 211 or�/online2/docs/211 reportbodv.pdf.) 4. 2-1-1 can provide system wide cost savings through a reduction in 800 numbers used for nonprofits and state organizations. • 2-1-1 plays a key role in public safety: 1. 2-1-1 relieves 911 call volume, allowing for faster response to real emergencies and significant cost savings. 2. 2-1-1 plays a major role in disaster response. It is was proven effective after the 9/11 tenorist attacks where, in Connecticut, which had 2-1-1,95 percent of all calls for mental health counseling, volunteering, and other services went to 2-1-1. New York did not have 2-1-1 and 400 new information lines were created resulting in confusion and waste of precious resources. Now, in the wake of Hunicane Charley,thousands of Floridian's aze turning to 2-1-1 for help in their time of need(www.211.or�). 3. 2-1-1 is included in the Federal Bioterrorism Act as part of the needed infrastructure for disaster preparedness and is included in state disaster plans. Where does 2-1-1 exist? 2-1-1 is currently available to over 94 million people across the United States in 26 states, 33% of the U.S. population(www.211.or�) The California Alliance of Information and Referral Services(CAIRS) and United Ways of Califomia are working together to bring 2-1-1 to California. The CPUC has authorized information and referral (I&R) service providers in 8 counties to utilize the 2-1-1 dialing code: Alameda, Contra Costa,Los Angeles,Orange,Riverside, San Diego, San Francisco,and Ventura. Other local I&R providers are preparing applications for CPUC designation. CAIRS projects that 2-1-1 will be available to 61% of Californians by the end of 2005.(www.cairs.org) 2-1-1 Legislallon Federal Legislation,the Calling for 2-1-1 Act of 2003 (S. 1630 and HR3111),would direct$200 million for implementation and on-going support of 2-1-1 implementation across the nation(www.211.or�). AB 2283 will designate a lead entity for 2-1-1 in California which will strengthen the 2-1-1 system throughout the State and provide a mechanism for allocation of Federal funds(www.cairs.or�). ..��.. . � 1 ' � I � ,'Call •�•� � • Hel Starts Here � CAIIFORNIA AIIIANCE Of INFORh1ATI0N AND REFERRAI SERVICES �� CAIRS 2-1-1 Outlook Report 3�`� Quarter 2004 County Date of 2-1-1 Anlicipated Datc Status of I2equest �ntily Authorized to Utilize Projected 2-1-1 Request of 2-1-1 Request before tt�e CI'UC the 2-1-1 Dialing Code Implementation Los Angeles March 20, 2003 _ Date Ap��roved on INFO LWE of Los Angeles 2004 October I6, 2003. Alameda June 30, 2003 - Ap�roved on Eden 1&R 2004 December 4, 2003. Contra Cosla Sept 1 1, 2003 - Approved on Contra Costa Crisis Cenler 2005 February 26, 2004. Orange Sept 29, 2003 - Approved on Info Link Orange County 2005 A ►•i I 1, 2004. San I'raneisco Nov 20, 2003 - Approved on Northern CaFifornia Council for 2005 Ma 27, 2004. the Communit - HELPLINK Ventura January 2, 2004 - Approved on Interface Children and Family 2005 � Ma 27, 2004. Services Riverside Feb 24, 2004 - Approved on Volunleer Center of Riverside 2005 August 19, 2004. Counl San Diego March 10, 2003 - Approveci on INFO LINE oF San Diego � 2005 Au ust 19, 2004. Count Santa Barbara Sept ]0, 2004 - - � Family Service Agency � 2005 Sacramento - September 2004 - Community Services Planning 2005 Council =InfoLine Sacramento 09/I 7/2004 UNI�dVlfay of PernsyMania 50 Wavs 2-1-1 Works 1. Laid-Off Workers: 2-1-1 provides one memorable number that works for any kind of health or human service need. In a Brookings Ins�itudon Study, researchers reviewed the experience of laid-off hotel workers after the SeptEmber 11�' attacks and found that even when sociai service agencies were doing a good job making housing, food, and other assistance available, displaced workers couldn't figure out how to get help. Pat Atkins, a researcher from George Washington University noted that 2-1-1 " ... enables people to get . assistance before tfiey decide to give up.� _ 2. Disease Epidemic: 2-1-1 helps people during epidemics as it did for the residents of Toronto, Canada during the SARS outbreak—People needed to know, for example, how to get groceries while quarantined. 2-1-1 will be used to provide information on West Nile vin�s, as well as such threats as anthrax and smallpox attacks. 3. Flu Shots: 2-1-1 provides easy access to information about how to get flu shots and how to pay for them if necessary. This year, complete flu shot information is available in Palm Beach County, Florida by calling 2-1-1. 4. Evacuation Routes: 2-1-1 can provide information about emergency shelters and evacuation routes during natural and man- made disasters. 5. CHIP, Etc: 2-1-1 provides basic information and connection to state- provided income and insurance benefds such as the Children's Healtfi Insurance Program. In Florida, United Way 2-1-1 of Jacksonville has a partnership with the State Agency for Health Care Administration to pilot a strategy that uses 2-1-1 as the entry point for MediKids, Kidcare and other state benefits. 6. Crime�ctims: 2-1-1 could provide information to crime victims on services and benefits available to them. 7. Travelers' Aid: 2-1-1 can help people who are stranded. In Atlanta, thousands of people were stranded at Hartsfield Intemational Airport for several days after September 11�'.According to Dan Williams, former national 2- 1-1 coorclinator, "Not only did people call looking for rooms,we had people calling 2-1-1 offering rooms in their homes for people who were stranded.' In all, hundreds of people received temporary housing until the crisis passed. � 8. ESL Hela: 2-1-1 helps non-English speaking people get oomprehensive health and human service ir�formation. It was importarrt in the SARS outbreak in Toronto, for example, to be able to serve the Mandarin Chinese speaking population. In addition to the large Spanish speaking population in this oountry, many pockets of other non-English speaking people exist in nearly every community. � Compiled by U�itad W�► of Pcnnsylvaeia - 2004 1 a�Rarv�varna�y More Wavs 2-1-1 Works: 18. Inventorv of Beds for the Homeless: 2-1-1 can provide an up-to-date, broad geographic inventory of shelter beds available to the homeless. At ConnecticuYs 2-1-1 Info line, a statewide count is maintained daily, so that every homeless person can be accommodated, especially during dangerously cold weather. 19.Reachin9 At-Risk Populations in an Emeraencv: According to Burt Wallrich, long time Coordinator for Information and Referral in Los Angeles, 2-1-1 systems can reach the majority of at-risk people through a broad netw�oric of small agencies serving the homeless and others who are disconneded by language, recent immigration, transience, distrust of govemment or mental illness. 'The risks of not reaching these people [in a major disasterj include unnecessary loss of life and injury if services don't reach them, disease spreading from improvised camps to the rest of the community, civil disorder if people feel neglected and cut off from help, and political pressu�e and litigation bnought to bear by advocates for these groups.° 20. Suicide Prevention: ConnecticuYs 2-1-1 Infoline receives several calls every night from people who are contemplating suicide. The American Association for Suicidology evaluates Connecticut's crisis workers and certifies them for the clinical practice of this specialized type of crisis management. 21.Assistance to Local Govemments: Many local govemments do not have the extra tax dollars to establish a 3-1-1 service to provide information about municipal govemment services. As an altemative, 2-1-1 can provide an up-to-date official diredory of detailed contad irifoRnation so that residents know who to call for non-emergency information such as tax information, to report a dangerous road condition, or to ask a question about codes and zoning. 22. Renortina Scams Aimed at the Elderlv: In Texas, there is discussion about using 2-1-1 as a statewide "clearing house"to assist senior citizens seeking advice about suspicious services or offers and keep track of potential scams. Neighbors and others could also use the line to discuss concems about potential elder abuse. Funding such a senrice through 2-1-1 could come possibly from the Crime Victims' Compensation Fund. 23.Reduce Govemment Waste: 2-1-1 can prevent the proliferation of govemment sponsored 1-800 helplines. In some states, govemment agencies are required to use 2-1-1 if possible before being permitted to create a new 800 helpline. 24.Rumor Control: 2-1-1 can provide a means to control rumors by providing one trusted information sources during events such as nuclear power plant failures. 25.Power blackouts; In Toronto, calls to 2-1-1 tripled during the night of the blackout Cheryl May, 2-1-1 Director, said. `The call center is always up to speed and on top of events, and counselo�s work with infoRnation specialists to collect and maintain the info[mation required throughout a crisis." � Compiled by United Way of Pennsylvnnia - 2004 3 INbed Way P+ermsynrania More Wavs 2-1-1 Works: 35.State Homeland Securitv Pian: States such as Arizona have included establishing statewide 2-1-1 service as a goal in state Homeland Security plans. 2-1-1 compiements emergency lines by taking non- emergency cails, thus freeing emergency workers to handie real threats to life and property. 36.Help for Helaers: In Connecticut, about 45,000 calls per year(159'0 of total) are from social workers, clergy, doctors, legislators and other helpers who want to know how best to help the people they are serving. 37.Court Ordered Case Ptans: Courts often order parents to obtain counseling, improved housing and other servioes as a step toward regaining custady of children placed in foster care. The jwenite justice system makes similar requirements of adjudicated youth and their parents. 2-1-1 will provide a great way foc social workers and criminal justice employees to help their Gierrts take responsibility for achieving the goals inGuded in court ordered plans. 38.Trackins� and Hel�in� Forn�er Welfare Clients: In Connecticut, 2-1-1 makes sure that former TANF clients are followed and get support and services, providing a safety net after TANF benefits end. 39.Qualitv Childcare: 2-1-1 can provide callers with information on childcare options and openings in their locale and assist them with information to evaluate quality and suitability for their child and family situation. � 40.For Kids: Parents and educators can teach kids to call 2-1-1 when they are faced with confusing, non- emergency situations and do not know where to tum. Connecticut tr�foline provides a'Teen Yellow Pages"on its we-site that is just for kids. 41.When Services Don't Work Out: Sometimes, people do not get the help they need because for some reason things just don't woric ou� They may be frightened or may have been sent to the wrong service. Many people then just walk away because they ar+e in an emotionally charged situation and do not know what to do. 2-1-1 provides trained counselors who can review why the help did not work and plan what to do next. , 42.Donations of Goods: Whether you represent a corporation wishing to donate exoess building materials or are a homeovmer who is moving and woutd like to donate a large appliance to chariiy, 2-1-1 can be used to find an appropriate place to donate excess goods. Besides providing central information on the donation acoeptance poliaes and hours of food banks and Goodwitl stores and other traditional r�ecyclers of used goods, 2-1-1 can match donors of more unusual in-kind gifts with charities that can use them. This funccti�ort is particularly useful in the aftertnath of a disaster when many donors emerge to help. 43.Hela Throuch Phone.Website. E-mail, Walk-In: 2-1-1 can be used as an Information and Referral r+esouroe regardless of how people choose to c�nnect to help. ln toda�s intemet service envirvnment, peopte need the choice of personalized service--especially forthose who are not computer literate. . � Compiled by United Way of PenRSylvnnia - 2004 5 Fact Sheet -American FactFinder Page 1 of 2 ��,�`� ..�,e►;M;, � ` : . �'`'' +�-��.� '' �+ _ _Arnerican FactFinder ,,�_ , � FACT SHEET San Luis Obispo County, California Highlights from the Census 2000 Demographic Profiles: General Characteristics-show more» - Number Percent U.S. Total population 246,681 100.0 100°� map brief Male 126,704 51.4 49.1°h map brief Female 119,977 48.6 50.9% map brief � Median age(years) 37.3 (X) 35.3 map brief Under 5 years 12,358 5.0 6.6% map 18 years and over 193,268 78.3 74.3% 65 years and over 35,685 14.5 12.4°� map brief One race 238,202 96.6 97.6°� White 208,699 84.6 75.1% map brief Black or African American 5,002 2.0 12.3% map brief American lndian and Alaska Native 2,335 0.9 0.9°� map brief Asian 6,568 2.7 3.6°� map brief Native Hawaiian and Other Pacific Islander 286 0.1 0.1% map brief Some other race 15,312 6.2 5.5% map Two or more races 8,479 3.4 2.4% map brief Hispanic or Latino(of any race) 40,196 16.3 12.5% map brief Average household size 2.49 (X) 2.59 map brief Average family size 3.01 (X) 3.14 . map Total housing units 102,275 100.0 100.0°� map Occupied housing units 92,739 90.7 91.0% brief Owner-occupied housing unifis 57,001 61.5 66.2% map Renter-occupied housing units 35,738 38.5 33.8°� map brief Vacant housing units 9,536 9.3 9.0°k map Social Characteristics-show more» Number Percent U.S. Population 25 years and over 159,196 100.0 High school graduate or higher 136,232 85.6 80.4°� map brief Bachelor's degree or higher 42,507 26.7 24.4% map Civilian veterans(civilian population 18 years and over) 27,825 14.4 12.7% map brief Disability status(population 21 to 64 years) 22,165 16.8 19.2°/a map brief Foreign born 22,016 8.9 11.1°� map brief Now married(population 15 years and over) 109,818 53.9 54.4°� brief Speak a language other than English at home(5 34,412 14.7 17.9% ma brief years and over) P Economic Characteristics-show more» Number Percent U.S. , In labor force(population 16 years and over) 116,868 58.3 63.9% brief Mean travel time to work in minutes(population 16 21 � years and over) (X) 25.5 map brief Med�an household income(dollars) 42,428 (X) 41,994 map Medan family income(dollars) 52,447 (X) 50,046 map Per capita income(dollars) 21 864 (X) 21,587 map Families below poverty level 3,991 6.8 9.2°� map brief Individuals below poverty level 29,775 12.8 12.4°k map Housing Characteristics-show more» Number Percent U.S. Single-family owner-occupied homes 43,799 100.0 brief Median value(dollars) 230,000 (X) 119,600 map brief Median of selected monthly owner costs (X) (X) brief With a mort , (Xj 1,088 map Not mortgaged e 1 310 (X) 295 http://factfinder.census.gov/servlebSAFFFacts? event=Search&geo id=01000US&�geo... 10/19/2004 Fact Sheet-American FactFinder Page 2 of 2 (X)Not applicable. Source: U.S. Census Bureau,Summary File 1 (SF 1)and Summary Fle 3(SF 3) http://fa�nder.census.gov/servletlSAFFFacts?_event=Search&geo_id=01 OOOUS&�eo... 10/19/2004 Quick Tables -American FactFinder Page 1 of 3 � , _ � �� j �Yeql'�-on the We �t' • • ' ..�... ..�.�c.n.a�r..<,...:... � American FaatFinder . '� — --�-- DP-3. Profile of Selected Economic Characteristics: 2000 Data Set: Census 2000 Summary File 3 (SF 3) -Sample Data Geographic Area:San Luis Obispo County,California NOTE:Data based on a sample except in P3,P4,H3,and H4.For information on con6dentiality protection,sampling eROr, nonsampling error,and definitions see htt��//factfinder census gov,R�ome/en/datanotes/ex htm, ub'ect Numbe Percan MPLOYMENT STATUS P ulation 16 ears and over 200 57 100.0 In Nabor force 116 8 58. Civilian labor force 116 5 58.1 Em lo ed 109 6 54. Unem lo ed 6 911 3. Percerrt of avilian labor force 5, Artned Forces p.� Not in labor force 83 70 41. Females 16 ears and over 87 74 1Q0.0 n labor force 53 5q 5q, Civilian labor force 53 q5 Sq. Em lo ed 50 21 51. Own children under 6 ars 74 241 100. U rerrts fn famil in labor torce 7 g 54, OMMUIING TO WORK Workers 16 ears and over 107 807 100.0 ar trudc or van—drove alone 79 p �. ar,trudc or van—ca led 14 51 13. Publictrans rtation indudin taxicab � �, Iked 3,9 3. her means 2 2 rked at home 6,0 5. ean travel time to work minutes 21.� E b ed civilian latfon 16 ears and over 108 668 100. CUPATION ana ement fessiorml and related occu tions 37 581 34, rvice occu ions 20 57 18. les and otfice oxu tions 27�g � Farmi fishin ,and fo occu tions 2 2g� 2� nstnx�ion extraction arM maintenance occ tans �p T3 g, roduction tran rtation,and material movi occu ations 10 70 9. NDUSTRY �cuRure forest fishin and hunti arxi minin 41 3. onstn�tion 8 sq � anufaduri �n �� lesale trade 2�2� 2 etail trade 13 561 12. rans rtation and warehousin and utilities 4 97 4. Information 2 90 2 inance insurance real estate and rer�tal and leasi 5, �,� rofessional scientific mana ement adminlstrative and waste mana ement serv' 10 33 9. ducaUonal heafth and social servioes 23 g2 2� rts eMertainment recreation accommodation and food aervices �2 ��, http://factfinder.census.gov/servledQTTable? bm�&-geo_id=05000US06079&-qr_nam... 10/19/2004 Quick Tables -American FactFinder Page 3 of 3 ub'ect Numbe Percen Percent below ve level 24, VNith related children under 5 ears � Percent below ve level X 42.1 Individuals 28 775 X Percent below ve level 12. 18 ears and over 23 56 X Percent below ve level X 13.1 65 ears and over 2 p Percent below ve levei 5. elated chiidren under 18 ears 5 8 Percent below ve level X ��, Related children 5 to 17 ears 417 X Percent bebw ve tevel X 10. Unrelated individuals 15 ears and over �g 7 PerceM bebw ve level 30. (X)Not applicable. Detailed Occur�ation Code List(PDF 42KB1 Detailed Industry Code List(PDF 44KB� User note on employment status data(PDF 63K6� Source:U.S.Census Bureau,Census 2000 Summary File 3,Matrices P30,P32,P33,P43,P46,P49,P50,P51,P52,P53, P58,P62,P63,P64,P65,P67,P71,P72,P73,P74,P76,P77,P82;P87,P90,PCT47,PCT52,and PCT53 http://factfinder.census.gov/servledQTTable? bm=y&-geo_id=05000US06079&-qr nam... 10/19/2004 CUESTA COLLEGE SLO COUNTY YMCA LITERACY COUNCIL p�N: DAVID RYAL ATTN: JENNIFER RHYNES 1264 HIGUERA ST, STE 102 pp BOX 8106 1020 SOUTHWOOD DR SAN LUIS OBISPO CA 93401 SAN LUIS OBISPO CA 93406 SAN LUIS OBISPO CA 93401 EOC OF SLO COUNTY HARVEST BAG EOC OF SLO COUNTY ATTN: 40 WONDERFUL ATTN: HERMAN OLAVE ATTN�1030'SOUT WOODCDRENING 1030 SOUTHWOOD DR PO BOX 628 SAN LUIS OBISPO CA 93401 SAN LUIS OBISPO CA 93401 OCEANO CA 93445 C A S A CARING CALLERS BIG BROTHERS BIG SISTERS OF SLO qTTN: WENDY MOST ATTN: WANDA MCFARLANE ATTN: STEVE THAYER PO BOX 1168 660 PISMO STREET PO BOX 12644 SAN LUIS OBISPO CA 93406 SAN LUIS OBISPO CA 93406 SAN LUIS OBISPO CA 9340 EOC OF SLO COUNTY HOTLINE ATTN: AG CLINIC PROGRAIVI PO BOX 5456 1030 SOUTHWOOD DRIVE SAN LUIS OBISPO CA 93401 SAN LUIS OBISPO CA 93401 � 9.b. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing wiil be held by the City Council of the City of Arroyo Grande on TUESDAY, DECEMBER 14, 20� at 7:00 p.m. in the Arroyo Grande Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following item: � CASE NO.: Appeal of Conditional Use Permit Case No. 04-006 APPLICANT: Sukhdev Singh Gill (Gill's Market) LOCATION: 1490 E. Grand Avenue � APPELLANT: Arroyo Grande City Council The City Council will consider an appeal of the Planning Commission's approval of Conditional Use Permit Case No. 04-006 authorizing the remodel of an � existing service station and convenience markeUliquor store. Specifically, the appeal concerns the condition of approval that requires undergrounding of overhead utilities. Any person affected or concerned by this issue may submit written comments to the Director of Administrative Services before the City Council hearing, or appear � and be heard in support of or opposition to the project. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.) If you challenge an item in court, you may be limited to raising only those issues you or sofneone else raised at the Public Hearing described in this not�e, or in written correspondence delivered to the City Council, at or prior to, the Public Hearing. Failure of any pe.rson to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. /1sZ__ Kelly We ore Directive of Administrative Services/Deputy City'Clerk Publish 1 Time� TPR, on Friday, December 3, 2004 -- — .�... --- - — - .:w,�.=��e��-,. � O� pRROY�c � � INCORPOqATED Z � v ° � # .nKr �o. io» * c��FORN`P MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DiRECTOR��\'S BY: JIM BERGMAN, ASSISTANT PLANNERJ$ SUBJECT: CONSIDERATION OF APPEAL OF CONDITIONAL USE RERMIT CASE NO. 04-006 DATE: DECEMBER 14, 2004 RECOMMENDATION: ' It is recommended the Citjr Council adopt a Resolution upholding the appeal of the Planning Commission's approval o# Conditional Use Permit Case No. 04-006, eliminating without the condition of approval that requires undergrounding of overhead utilities or the payment of undergrounding in-lieu fees. FUNDING: No fiscal impact to the City's General Fund although waiving f�es for the undergrounding of utilities may decrease funds avaifable for these aetivities. In add�tion, cost for construction of the proposed screenwall and landst;aping impra�+� �are now projected to� cost $25,000, $10,000 over the inifiial estimates. Therefore, an additional appropriation of $10,000 may be necessary wh�n the award for that bid is approved. DISCUSSION: GiIPs Market and Service Station located 'at 1490 East Grand Avenue was constructed in 1969 as a gas station and convenience market, but subsequent zoning ordinance changes made the use and property development standards legally non-conforming. In 1998, Gill's obtained a business license at this location and in 2002 RSC issued a fiquor license for sale of beer and wine after r�ferralto the City. In 2004, the site was rezoned from General Commercial to Gateway Mixed Use, continuing the legal non-conl�iorming character of the exis#ing development. New Gateway des�gn guidelines and standards and an East Grand Avenue Enhancemer�t Plan were formulated and a��pt�ci by the City to accompany the major street improvement project im.plem�ted by the City. During 2004 the City also made a streetscape and farade enhanc�nt pn?posal to Gill's Market to obtain a landscape, pedestrian, utility and access con#rol �esement across #he front five feet (5') along East Grand Avenue to enable e�imina#ion of an existing driveway and construction of a low screen-wall and landscaping behind the sidewalk. k ;# j' 'r ! } i _ . __ i --.-. _--- -- _.___ --- __ _-- . _ __ ) I cirr couNCi� CONSIDERATION OF APPEAL OF CONDITIONAL USE PERMIT CASE No. 04-006 DECEMBER 14, 2004 PAGE 2 As consideration for the easement and in order to create incentives for additional private improvements, the City proposed to waive the CUP app lication fee ($1,040), assist with CDBG fa�ade enhancement grant ($5,000), and fund driveway elimination, screenwall construction and frontage landscaping (estimated at approximately $15,000). Community Development Department staff proposed #hat undergrounding of existing overhead utilities be deferred until design and implementation of the underground utility district within the next five years, but that conduit will be placed within the new easement and a service connection completed by the owner or tenant when undergrounding occurs. The tenant recently completed required W�vate i a� ovement Board underground tank plumbing improvements. The primary p � o�r�e proposed by this Conditional Use PeRnit is a new 30'x35' metal roof�d csnoP� existing concrete slab and pump island, which will include lighting.. Addi�ione� private improvements include front of store walkway, rear trash enclosure, exti�rior r�p�irrtin9 and removal of outdoor vending and accessory storage.aF s�n andh an n�mon ment canvas awrnng and signage to replace wall mounte g business identification sign to replace the existing pole signs. Prior cost estimates for City streetscape improvements and fa�ade n n�h�en��n not anticipate or include cost of converting overhead ut�l�es. The p P of the canopy and trash �nclosure are also considered rela#ively minor e�hanc�ements that could be enabled by the proposed Conditional Used as a corid'�ion of app oval t � feasible if undergrounding of overhead util�ties is requ On November 16, 2004, the Planning Commission held a Public He�ring and adopted a Resolution_ approving Conditional Use Permit 04-006, which allows for CC)BG f��ade and City streetscape improvements to Gill's Marlcet (1490�E. Grand AvenueC�E�sm sion cost of the project to the applica�t �s $28,000. Exhib�t A of the Plann ng Resolution incorporates Conditions of Approval for the project, inctudin9 the requirement of undergrounding utilities or the payment of a City est$bNsF�ed undergrounding in-lieu fee. The undergrounding in-lieu fee would add appraximately $23,000 to the applicant's or City's cost and will most likely make the project economically infeasible. During discussion, members of the Planning Commissis��n�he Gat�awaynSection of ; the undergrounding of utilities or payment of in-lieu fee ; East Grand Avenue will be undergrounded by the utiliiy district wi�in flve years �nd due to the fear that undergounding requirerr�ents wouid most likely arnske�theov s o s economically in f easi b le. Ho w e v e r, t h e y d i d n o t f e e l c u r r e n t M u rn c�p P P r o v i d e d g r o u n d s f o r w avin g the fee and made statements that t o n��d r a ft undergrounding requiremen ts s hou l d b e t e f t t o t h e C i t y C o u n c i l s d�s c r e t� P l a n n i n g C o m m i s s i o n M i n u t e s, A tt a c hment I). Municipal Code Section 16.68.050 (Underground Utilities) currentty gives limited discretion to the City Engineer, Planning Director or Planning Commission to waive , , i -- - i CITY COUNCIL CONSIDERATION OF APPEAL OF CONDITIONAL USE PERMIT CASE No. 04-006 QECEMBER 14, 2004 PAGE 3 requirements for undergrounding of utilities based upon variables such as City initiated economic and fa�ade enhancement projects or the type and scale of proposed private projects. The recent amendment to 16.68.050 F allowing the approving authority the ability to waive the undergrounding requirement "if it is determined that such undergrounding is entirely infeasible" was not identified or discussed at the Commission Hearing. However staff does not believe the undergrounding requirements were intended to apply to fa�ade improvement and minor remodel projects. Therefore, staff recommends policy refinements that grant flexibility in the application of undergrounding requirements for the followir�g circumstances: • Small-scale improvement of existi�ng structures where cost of undergrounding or in-lieu fee is estimated to exceed 50 percerrt of the proposed proj�;ct cost exclusive of undergrounding; and • City initiated economic development and streetscape enhancement projects authorized by the City Council. Staff will prepare an appropriate amendment to the Municipal Code based on the direction provided by Council discussion for subsequent public hearing. ALTERNATIVES: The following altematives are provided for the Council's consideration: - Adopt the attached Resolution; - Modify the attached Resolution; or - Provide direction to staff. � Attachments: 1. Draft Planning Commission Minutes for November 16, 2004 2. Planning Commission Staff Report for Conditional Use Permit 04-006 3. Municipal Code Section 16.8.050 4. Site plans RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE UPHOLDIMG THE APPEAL OF THE PLANNING C0��610�1 . APPROVAL OF CONDITIONAL USE PERMIT CASE NO. tt4-0t#6, LOCATED AT 1490 E. GRAND AVENUE, APPLIED FOR BY SUiCHt�V SINGH GILL WHEREAS, the Planning Commission adopted Resolution No. 1940, approving Conditional Use Permit 04-006, applied for by Sukhdev Singh Gill, located at 1490 E. Grand Avenue; filed by Sukhdev Singh Gill for fagade improvements ind�i�g canvas awning, fuel island canopy, illuminated monument s�gn, trash enclosure, landscaping, block wall and removal of a driveway approach; and WHEREAS, the City Council appealed the approval of Conditional Use Permit 04-006 in response to the condi#ion of �pproval that requires th� undergrounding of ovefiead utilities or the payment of an in-lieu fee; and VVHEREAS, the City Council has considered �onditional Use Permit 04-006, at a public hearing on December 14, 2004 in accordance with the Municipat Code of the Ci#y of Arroyo Grande; and WHEREAS, the City Council has found that this project is a n�sistent with the General Plan and the environmental documents associated therew�th, WHEREAS, the City Council has reviewed this project in compliance with the Cal'rFomia Environmental Quality Act (CEQA), the State Cf(�A��tl ehas dete ined�thart he Rules and Procedures for Implemen�ation o proposed project is Categorically Exempt per Section 15301 of the CEQA Guidelines. WHEREAS, the City Council �nds, after due study, deliberat�on and public hearing, the following circumstances exist: FINDINGS FOR APPROVAL Conditional Use Permit Findings: 1. The proposed use is permitted within the subject district as a legally non- conforming use pursuant to the provisions of this section and compHes with a�� the applicable provisions of this title, the go�ls, and abj�aetives of the Arroyo Grande general plan, and the development policies and standards of the City. 2. The proposed use will not impair the integrity and character of the district in which it is to be established or located because nheresid nfi�al ses a d #he combmerc al maintains the character of the surround g use is of low intensity. 3. The site is suitable for the type and intensity of use or development that is proposed because all the necessary easements, circulation, parking and setbacks would be provided. I � ; � � -------___ -- RESOLUTION NO. PAGE 2 4. There are adequate provisions for water, sanitation, and public utilities and services to ensure the public health and safety. 5. The proposed use will not be det�imental to the public health, safety, or welfare, or materially injurious to properties and improvements in the vicinity because the proposed project would not create adverse environmental impacts. NOW, THEREFORE, BE tT RESOLVED that the City Council of the City of Arroyo Grande hereby approves Conditional Use Permit Case No. 04-006, with the above findings and subject to the conditions as set forth in Exhibit "A", atfiached her8to and incorporated herein by this reference. On motion by Council Member , seconded by Counci) Member , and by the following roll call vote, to wit: AYES: .NOES: ABSENT: the foregoing Resolution was adopted this 14th day of December 2004. RESOLUTION NO. PAGE 3 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ CITY CLERK APPROVED AS TO CONTENT: STEVEN AD S, C1TY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY i I � � �� ----____ - RESOLUTION NO. PAGE 4 EXHIBIT "A" I CONDITIONS OF APPROVAL CONDITIONAL USE PERMIT CASE NO. 04006 SUKHDEV SINGH GILL 1490 E. GRAND AVENUE r�IL!M �N�Dp,(EL�P ENT L�FPARTMENT �ENE AL GONDITIONS This approval authorizes fa�ade enhancements to the existing mini-mart/service station. 1. The applicant shall ascertain and comply with atl Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Conditional Use Permit Case No. 04-006. 3. Tl�is application shall automatically expire on December 14, 2006 unless a buikling permit is issued. Thirty (30) days prior to the expiration of the approwal, the applicant may apply for an extension of one (1) year from the original cia#e of � expiration. 4. Development shall occur in substantial conformance with the plans presented to the Planning Commission at the meeting of November 16, 2004 and marked Attachment 1. 5. The applicant shall agree to defend at his/her sole expense any action brought against the City, i#s present or former agents, offrcers, or empk�ye� be�cau�e of the issuance of said approval, or in anyway rela#ing to the impl�m+er�n thereof, or in the altemative, to retinquish such approval. The appli�M sha�l rseimburse the City, its agents, officers, or employees, for any court costs and �ttomey's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at i#s sole discretion, partiape#e a�t its own expense in the defense of any such action but such paficipat�on shall not relieve applicant of his/her obligations under this condition. p�,�(FI �PM NT CODE 6. Development shall conform to the General Commercial zoning requirernents and except as otherwise approved. 7. Signage shall be subject to the requirements of Development Code Chapter 16.60. n`Q� ��wno�c n��eRTMENT GQN�ITIDNS All Public Works Department conditions of approval as listed below are to be complied with prior to final inspection of the project, unless specificaqy nqted othervvise. � � , i ,. — --_ _ _ _- __ �------ ---- -- -- RESOLUTION NO. PAGE 5 GENERAL C�NDITIONS 8. Clean all streets, curbs, gutters and sidewalks at the end of the day's operations or as directed by the Director of Community Development or the Director of Public Works, 9. PerForm construction activities during normal business hours (Monday through Friday, 7 A.M. to 5 P.M.) for noise and inspection purposes. The developer or contractor shall refrain from perForming any work other than site maintenance outside of these hours, unless an emergency arises or approved by the Di�ector of Public Works. The City may hold the developer or contractor responsible for any expenses incurred by the City due to work outside of these hours, IMPROVEMENT PLANS 10. All project improvements shall be designed and constructed in accordance with the City of Arroyo Grande�Standard Drawings and Specifications, 11. Submit three (3) full-size paper copies and one (1) full-size mylar copy of approved improvement plans for inspection purposes during construction, 12. Submit as-built plans at the completion of the project or improvements as direc#ed by the Director of Public Works. One (1) set of mylar prints and an electronic version on CD in AutaCAD format shall be required, 13. A drainage Improvement plan shall be prepared by a registered Civil Engineer and approved by the Public Works Department. 14. The site plan shall include the following: • The location and size of all existing and proposed water, sewer, and storm drainage facilities within the project site and abutting streets or a4leys, ■ The location, size and orientation of all trash enclosures, ■ All existing and proposed parcel lines and easements crossing the property, ■ The location and dimension of all existing and proposed paved areas, lC1LATF� 15. The applicant shall install backflow prevention devices on all water services in accordance with City Standards, PUBLIC UTILITIES 16. Underground all new public utilities in accordance with Section 16.68.050 of the Development Code, STREETS 17. The applicant shall remove the street sign at the corner of Courtland Street and Grand Avenue and return the sign to the City corporation yard, DRAINAGE 18. All drainage facilities shall be designed to accommodate a 100-year storm flow, ! RESOLUTION NO. PAGE 6 19. The applicant shall filter all storm water runoff prior to leaving the site, DEDICATI�NS AND EASEMENTS 20. All easements, abandonments, or similar documents to be recorded as a document separate from a map, shall be prepared by the applicant on 8 1/2 x 11 City standard forms, and shall include legal descriptions, sketches, closure calculations, and a current preliminary title report. The applicant shall be responsible for all required fees, including any additional required City processing, FFFS 21. Pay all required City fees at the time they are due, 22. Fees to be paid prior to plan approval: ■ Plan check for grading plans based on an approved earthwork estima#e, ■ Plan check for improvement plans based on an approved const�tion cost estimate, ■ Permit Fee for grading plans based on an approved earthwork estimate, ■ Inspection #ee of subdivision or public works construction plans b�sed on an approved construction cost estimate, COMMENTS ON THE SITE PLAN 23. The monument sign shall be relocated to be outside of the vision triangle, gl11LDING DEPARTMENT CONDITIQNS BUILDING C�DES ' , 24. The project shall comply with the most recent editions of all Califomia Building and , Fire Codes, as adopted by the City of Arroyo Grande. Ejre Flow/Fire Hydrants 25. Building permit fees, to be based on codes and rates in effect at the time of building permit issuance. �oNNINC GQMMt�S1�N G�NDITIDNS 26. The applicant shall paint the exterior of the building prior to issuance of building permits. 27. The applicant shall apply for a Planned Sign Program. This a�prnv�t dnes not . jnclude signs_ 28. Stone work (split face vs. faux stone) on the fence and canopy pillars shall match and the City of Arroyo Grande will determine final materials. MINUTES � ATTACHMENT 1 PLANNING COMMISSION DRAFT NOVEMBER 16, 2004 B. CONDITIONAL USE PERMIT CASE NO. 04-006; APPLICANT—SUKHDEV SINGH GILL (GILL'S MARKE�; REPRESENTATIVE — Keith Slocum; LOCATION — 1490 E. GRAND AVE. Assistant Planner, Jim Bergman, presented the staff report to consider farade improvements to Gill's Market, including canvas awning, fuel island canopy, illuminated monument sign, trash enclosure, landscaping block wall, and removal of a driveway approach. Applicant would pay for the canopy and trash enclsoure. A CDBG fa�ade grant would provide matching funds for the awning and monument sign. The City would pay for streetscape enhancement (induding block wall, landscaping, approach changes, and sidewalks). The pump canopy will be installed above existing pumps, (18' high and 24'x30'). It will be supported by two pillars in split fa� blodc to match what's used at the center. The trash enclosure will also be of split face block. Right now there is an exposed dumpster and a wooden structure for selling firewood which will be removed if project is approved. There's a nonconforming lollipop sign curren�y, which will also be removed. The fa�ade grant improvement will be for a canvas awning attached to the front of the store and a monument sign at the comer. City impravements to street will inck�de�out a 4' landscape transition area and a 3' high block wall to separate pedestrians on sictewalk and vehicles at the pumps. There is an issue of undergrounding utilities (that would cost more than all improvements and probably stop the project.) In 3-4 years, all of Grand Avenue will be undergrounded and .applicant would only have to underground the sweep. Al�o, ARC suggested faux stone veneer to the front of the landscape wall, but that will add to City costs. Commissioner questions: Keen • Does wall go past sign or stop at 6° curb? Mr. Bergman answe[ed the wall wiN stop where it butts into the monument sign. There is a 6" curb behind. In original plans, the sign was in the vision triangle, so it's been moved over 10'. • Will signage applications come later'? Mr. Bergman stated it could be submitted separately as an Administrative Sign Permit or Planned Sign Program. Arnold • Is staff proposing an in lieu fee for utilities? Mr. Bergman answered no, it would be substantial. Mr. Devens said it would be $232/foot, but he hasn't had a chance to measure the length. • He's also concemed with signs on the new fuel station canopy. He's not worried about the new awning and monument, but by approving the canopy, he's concemed that they're allowing additional signage. Brown � � • He understands cost of undergrounding is prohibitive, but doesn't think faux stone would cost as much, since it's so small. Are there any estimates? Mr. Bergman repN�d no, but Mr. Strong went to Council with an initial cost estimate, which may have already doubled due to prevailing wages. Guthrie . Is there access from Grand Avenue? Mr. Bergman replied yes, there's a shared access to the end of the wall and people can tum in there#o get gas. • What is width of property? Mr. Bergman replied it's just over 100'. Chair Guthrie opened the item for public comment. MINUTES PAGE 3 PLANNING COMMISSION DRAFT NOVEMBER 16, 2004 Keith Slocum, of B&T Service Station Contractors at 520 Alder Street, gave some history on the project. It started with only a new canopy to allow more lighting and increased visibility. Then, it got bigger, with the opportunity to improve the whole corner. Mr. Strong suggested it wouldn't be approved unless concessions were made such as adding the trash enclosure, removing firewood structure, changing signage, etc. He's not sure that with additional requirements, if the canopy would be valuable enough to Mr. Gill, the applicant. Brown • From experience, do you have an idea of cost for the wall? IYs 80' long. To only do the top two feet (because of landscaping), iYs 160' at$20/foot, so it would cost about$36U0. Guthrie • What is the applicant's total cost? The canopy is about $15,000 with lights and metal structure. Masonry will be about $80p0, because they have to yeneer oolumns and the� corners get expensive. The trash enclosure gates and paint will be additicmal. The fa�ade enhancement will be about $5000 for green canvas awning and monument sign. It should match Starbuck's across the way. He's trying to talk Mr. Gill into pa�ting the building, which would be a good condition. He shared awning and masonry samples. Brown • Whose requirement was the masonry? It was Mr. Strong's idea, for a better chance of success with masonry than with steel columns. • What do you normally see on other projects? It depends. Most cities are requiring something to tie in (either stucco or block). • Is block cheaper'T No, it's about the same cost. If they use stucco, there's an additional cost, as they have to build ou#the structure. Hearing no further public comment, Chair Guthrie closed the item to public comment. , Commission Comments: Keen: • The signs need to be addressed at a different time. • He wouldn't be concerned if the spli#face btock wall was the same on both sides. Faux rock is not that important. The canopy supports do need to be done (in masonry). • Public Works should consider redoing the sidewalk, as it's very cracked. • He's not for relieving the condition of undergrounding utifities. He knows it will stop the project, which he doesn't want to do, but he felt Couneil should make that decision. It's important not to waive requirements on Grand. This won't be redeveloped again soon, so there won't be another chance to do undergrounding. Council wants to clean up the Gateway and they should spend the money if they want this done. o Mr. Devens restated that undergrou�ding will be done in 3-5 years. o Commissioner Amold asked about doing conduit instead of undergrounding. Mr. Devens said it could be cheaper, but it depends on placernent, due to ripping up sidewalk or boring. Public Wo�lcs was going to replace sidewalk, but this is on a shoestring budget. • He had no problem with the canopy. IYs really close to the street for this location, but � there is room and the setbacks are fine. Arnold • He had some sticker shock on some of the prices, but conduit should be placed and he's opposed to any signs on the fuel station canopy. • Columns should be done in stone,but he's not as concerned about the wall. MINUTES PAGE 4 �, PLANNING COMMISSIOM DRAFY NOVEMBER 16, 2004 . Fowler . This corner needs to be fixed. Especially with the new buildings, she would love to see it improved. . Waiting 3-5 years (for undergrounding) to have the whole thing done is not � unreasonable, and she would like to see the project go forward. She does not want to lose project over underg�ounding. Brown . The City adopted the Grand Ave. Enhancement Plan and they need to keep that in mind. . He agrees with Commissioner Keen on signs. • He thinks undergrounding will eventually get done. Other businesses have begged off that were much larger in scate (example: DeBlauw). . He prefers ARC's suggestion for faux stone on the wall, especially with other beautiful new buildings nearby. Guthrie • One concem is that the applicant wanted canopy for greater visibility, so not allowing signage could be a deal-killer. . On undergrounding, the problem with the DeBl�auw project was they would still have poles left and high voltage wires in the air. He's not indined to waive unsier_g ounding and would leave that to CounciPs discretion. He would prefer to re uire that the bui ding is painted and in-ieu ees pa� , an to do undergrounding. 4 Otherwise, there's no point in doing the project. . The faux stone is Council's call, since the City will have to pay for it. Keen . He's not totally against signage on the canopy. Other canopies have brand logos, which is a problem since Mr. Giil doesn't have a brand. He just wan� to see a proposal before signing off just to make sure it's normal and accepta�e• o Chair Guthrie, Commissioners Fowler and Keen agreed. o Arnold wanted no signage. Commissioner Arnold made a motion, seconded by Commissioner Brown, to approve Conditional User Permit Case No. 04-006 with the conditions: 1) the building be painted; 2)that he pay an in lieu fee for the utilities; 3)that a sign plan comes badc, 4)that faux stone be added to wall and pillars (or if Council won't pay for it, then split face blodc on both), and adopt: RESOLUTION 04-1940 A RESOLUTION OF THE PLANNING COMMISSION OF THE C1TY OF ARROYO GRANDE /APPROVINC3 Ct3N��TiANA1- USE PE� CAiBE NO. 04-006, LOCATED AT 149�! E. t3FtANQ �►1tENUE, /�"�-1E� Ft�R BY SUKHDEV SIN(3H (31LL The motion was approved on the following roll call vote: AYES: Commissioners Amold, Brown, Keen and Chair Guthrie NOES: Fowler ABSENT: None the foregoing Resolution was adopted this 16�'day of November 2004. 'I i � , _ ___ � ATTACHMENT 2 � HEARING DATE: NOVEMBER 16,2004 AGENDA ITEM: III.B F ARROYO G RAN D E CITY O REPORT PLANNING COMMISSION STAFF CASE NUMBER: Conditional Use Permit 04-006 APPLICANT: GiiPs Market (Sukhdev Singh Gill) REPRESENTATIVE: Keith Slocum (B&T Contractors) PROJECT LOCATION: 1490 E. Grand Avenue PRWECT DESCRIPTION: Fa�ade improvemennts��ad�onument sign,9trash island canopy, illu enclosure, landscaping, block wall and removal of a driveway approach and relocation of a second approach. PROJECT PLANNER: Jim Bergman, Assistant Planner �� ;�j�y ,��1 ��p, �,tyte3 Frop.rl�'!, �,n„.w;, ,, g '�i',II ' 'i� � I i i a �, � • ; i � � t { � r � . { BACKGROUND The applicant proposes to update the exterior of his business following underground gas tank retrofit work. Improvements proposed include a canvas awning, fuel island canopy, illuminated monument sign and trash enclosure. The City is proposing front setback landscaping, a block wall and removal of a driveway approach as a streetscape enhancement project concurrent with the fa�ade enhancement. Exterior improvements will also serve to integrate the market with the surrounding Spencer's Center by using � spit face blocks for the landscape wall, trash enclosure and canopy pillars. The City of Arroyo Grande is assisting awning and sign improvements with funds from the Fa�ade Grant Program. DisCUSSioN The building that houses Gill's Market was built in 1969 and has an exterior of vertical wood siding with rough cut post and beam accents facing Grand Avenue and cement plaster on the other remaining sides. Historically, the design and ameni#ies of the parking/fueling areas have been utili#arian and there is little in the way of landscaping or other treatments to soften the aesthetics of the use as required by the current Municipal Code. The service station and mini-mart are legally non-conforming uses established before current development standards. Figure 1. Gi1Ps Market Is located on the corner of East Cirand Avenue and Courtland and was built in 1969. Fa�ade The applicant proposes canvas awnir�gs to replace the rough cut post and beam accents that dominate the Grand Avenue fagade. The awnings will also serve the dual purpose of signage and will enable the existing "canned" sign to be remov�. Vending machines and other uses will be removed from the front of the store. An exposed trash Page 2 of 5 � ter will be moved to the rear and housed in a split face block enclosure with a dumps wooden gate. Fuel Pumq CanopY canopy to provide cover for customers Proposed improvements include a fuel pump ort ��umns with during bad weather. Canopy design inciudes painted black steel supp site split faced block covering the first 10 feet and 4hbe 30Ca a wA�l be Iocatedn10 feet Material) fascia panels. Canopy dimensions are 2 Y from the front property line and 20 feet from the curb face on Grand Avenue. Staff and the applicant have attempted to design the canopy based upon Municipal Code Section 16.52.170.B.4 which states "Canopies shall be at �n{et rated1with the ma nnstrurctnuere•" line 2nd shall be attached to and architecturally 9 However, absolute adherence is not required �u to all new serviceestations d' to 16.52.170.8. "The provisions of this section shall apply any expansion of twenty (20) percent or greafer in�floor area, or a remodelin9, or any on-site development that would cost more than fifty (50) percent of the value of the im rovements on the parcel at the time of remodeling, excl ndi ocat on and parking p to the mini-mart due to butld g impractical to connect the canopy separation from the pump island. � � ] _ Figure 2. Fusl pumps ars locatsd away trom ��nd fiueli g shlcNs.� ��e � parking and a l low a d e q u a t e r o o m b e t w e e n s p a c e s � � � Landscaqinct wall and monument si±ans ; Using Municipal Code Section 16.52.170 as a guide fo�oin �B Wh�h srOt�tes Plante s ; and the applicant have tried to integrate the spint of Se ' shall be surrounded by masonry or concrete curbs and so arranged as to preclude ' motor vehicles from driving across the sidewalk at locations other than access paye 3 of 5 ---------- �___— _____.___ driveways. Permanent opaque landscaping or berming shall be provided and maintained in the planters at a height of not less than three feet above the average adjacent grade." A landscape strip is proposed to run the length of the property front and range in depth from 5 feet to approximately 14 feet. The landscape strip will include low maintenance, drought tolerant decorative plants and an illuminated monument sign that will include the business name and display fuel prices and will be bounded by a 3 foot tall split-faced wall and curbing. The driveway approach located at the front of the property will be removed. a� � , �3 � � > , � �� , I ,� } � �� 3 � • i�o'�f i <.' ��._ � - _ �� ,� ,�.. , �>_: � ��A �� ;: Figure 3. CuRently thsre is miMmal landscapiny to separate vafifcNs and pedsatrians at the front of the property.The drlvew►ay approach on the front of the property causes a pedestrianlautomobile conflict near �the corn�r. Proposed solutions include removing the driveway approach, creating a landscapo buffsr and wall belwesn fueling automoblles and pedestrlans and removal of the poie sign and replacement with a corner monument sign. Proaosed Conditions of Aaaroval In partnering with the property owner, the City is attempting to maximize aesthetic improvements to the comer of Courtland and Grand, which serves as a geteway to the City. However, this partnership is tenuous and the Condition of Approval to under- ground ovefiead utilities most likely witl lead to the wtthdrawal of the project and therefore no improvements to this important comer. In addition to the under-grounding of utilities, the Architectural Review Committee suggested that the split-faoed wall have a faux stone veneer and be capped with terra cotta. Tfiese amenities may substantially increase the cost of the project above the estimate approved by the City Council. ARCHITECTURAL REVIEW COMMITTEE The Architectural Review Committee discussed the proposed project on November 1, '�� 2004. A motion to approve CUP 04-006 was passed with a 4/0 voice vote. � Pa9e a of s � � � ATTACHMENT 3 - .. 16.68.050 `� F 2. At a minimum, a subdivider or the location and installation of utilities, shall � developer of a residential, commercial or apply to all final tract and parcel maps,lot line indusuial development for which a subdivision adjustments, and lot mergers created is not involved shall construct or enter into an subsequent to enactment of this dtle,as well as agreement to construct prior to acceptance and to discretionary land use approvals of approval of a final map or equivalent approval residendal, com�rcial or industrial if a subdivision is not involved,a street lighting developments not involving a snbdivision. system of either. However,where permitted bY agPlicattle law, a. A utility-owned system consisting of the city council may reQuin the standard electroliers customarily furnished by underSroundin8 af utilitY l�es as'a.�hOII t° the utility or other design appmved by the approval of an application for an extension of utility and the city engineer;or tinx in which to complete �nd file a final b. A municipally-owned system consisring subdivision map. of reinforced concrete or steel standards with A. When Underground Installation is underground wiring or other design approved Required.Underground installation is rec}uirod by the city engineer. of all electrical distribution lines of less than 3. If a utility-owned system is installed,the one hundred fifteen thousand(115,000)volts, subdivider or developer of a residential, telephane,cable antenna television and similar commercial or industrial developmant for service wire or cables which: _ which a subdivision is not involved shall be 1. Provide direct service to the pmpertY � liable for and shall pay charges of such utility being developed; attributable to such installation. 2. Are existing and located within the 4. If a municipally-owned unde�ground boundaries of the property beiug developed; system is installed,the subdivider or develop�r 3. Are existing between d►e ProP�rtY I�ne of a residential, commercial or industrial and the centerline of the peripheral streets of development for which a subdivision is not the propertY bein8 devoloped;or involved shall be liable for and shall pay all 4. Are located along or within six feet of costs incuae,d in installu►g the entire system the rear or side lot lines of the property to be develo and appurtenances th�reof. • 5. Installation of street lighting shall be . B. Exceptions�—Generally.The following underground and shall be in accordance with exceptions shatl apply: plans and spec�cadons of or approved by the 1. Utility service poles may be plaad in utility owned syst�m and the city engineer. the area within six fcet of the rear lot line of the g. Street Tree Planting. Requirements for proporty to be developed for the sole purpose street tree planting are contained in Section of terminating underground facilities. 12.16.030.(Prior code§9-15.040) 2• TemP°�7'�a��O�g�� ' service poles, wires and cables may be 16.68.050 Underground ntilities. permitted for the period during which � Unless exempted by the Subdivision Map ��oriud constYUCrion is continuing for which I Act, the provisions of this section, regulating valid building permits have been issued or for temporary uses which comply with 660 , i --__-- 16.68.060 requirements of this title,the Uniform Building hundred (100) percent or more, or when the Code,and other applicable regulations. building is improved in an amount more than 3. Appurtenances and associated ten thousand dollars ($10,000.00), the utiliry equipment including, but not limitr:d to, lines shall comply with the requirements of this surface-mounted transformers, pedestal- secdon. mounted terminal boxes and meter cabinets, E. Responsibility for Compliance. The and concealed ducts in an underground system, developer or owner is responsible for may be placed above ground. complyin� with the requirements of this C. Exceptions-Approval by City Engincer section,and he or she shall make all necessary and Planning Director.On the basis of a formal arrangements with the appropriate utility written request, and subject to the specific company for the installation of sueh faciliti�s. written approval of the city engincer and When arrangement are made with the sexving planning director, further exceptions to the agency,a letter stating that arrangements have provisions of this section shall apply as been made for underground facilities and such follows: other comments the agency may havt regarding 1. Where it is determined that topographic easements,utility locations,sixi o�er pertinent soil, or any other condition� render matters must be submitted by the agency to the underground placement impractical or city engineer. Provision w the satisfaction of infeasiblc; the city engineer shall also be made at time of 2. In residential areas where utility service subdivision development for future installation poles presently exist along or near rear lot of underground communicatton and cable lines,overhead udliry lines to serve residential television.(Prior code§9-15.050) swctures may be pernutted. (This excepdon may be applied to euisting subdivided property 16.68.060 Ot6er requit+ed where building permits have not been issued, impmvements. but shall not apply tv new residential A. Additional improvements to be installed subdivisions). by each developer or subdivider sl�ll include, • D. Nonconforming Structures. Buildings but not be limited to,the following.watar lines, and swctures,that on the effecdve date of this tide, or any subsequent amendments thereto, �'�d°��lity services to serve each lot are nonconformi�g in re�rd to above ground �d stubbed to tl�property line prior to paving; fire hydrants; sanitary sewers and laterals to on-site utility lines, may continue to be used, �rve each lot and stubbed to the property line altered or enlazged in the same manner, as if prior to paving; silt basins or other forms of such nonconfornring utility lines did not exist. erosion control where requir�ed;and street and However, when the building or structures are �c control signs. enlarged over two thousand five hundred g, p�{site improvements may be required (2,500)square feet in area,or when alteration �follows: or enlargement requires the installation of 1. The development of water storage utility lines at new locations ofl the building or facilities or financial contributions for the structure, or when existing electrical capacity improvement of any existing sowce of water to the building or structures is increased one 661 «.. • y + Ntlld 3115 Z � NOLLVAI'1�NtN61MiM111011 $ .�r � . . • . . _�_�__"'_..._�_..._... .�.R'. . . �-y ' 11��1M11Y A M �.. ° �nv av�+o ,r....yr.x ,.� ,,,,,..,n..�„�.��+�» � .. I �� 1 .......a � � d, . ....�...,,._....,... � ..-,, ---. --- - '��,.� �, Z � A � �;� �...._ _ �,,� __ �� 0� �_.. . � (� . �„ . _ ._ � � � �� --� � �.�� .�.�d .} �a��D� �- -� � a. 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Cf' �, . . .-1�r.•.wr��IM�r... ��:�, �� e . .. .r... 9.c. CITY OF ARROYO GRANDE REDEVELOPMENT AGENCY NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be heid by the Arroyo Grande Redevelopment Agency on TUESDAY, DECEMBER 14, 2004 at 7:00 P.M. in the Arroyo Grande Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following item: PROPOSED ADOPTION OF THf FY 2004-2009 YEAR IMPLEMENTATION PLAN FOR THE ARROYO GRANDE REDEVELOPMENT PROJECT. APPLICANT: City of Arroyo Grande LOCATION: See Map PROPOSAL: The Arroyo Grande Redevelopment Agency (RDA) is conducting a pubiic hearing regarding the proposed adoption of a new five-year implementation plan (Implementation Plan) for the Arroyo Grande Redevelopment Project Area (Project Area). As required by Section 33490 of the Califomia Community Redevelopment Law� Heafth and Safety Code Sections 33000 et sea• (CRL), every redevelopment agency must prepare and adopt an Implementation Plan every five (5) years. The Implementation Plan contains the Agency's goals and objectives for the Project Area, the proposed projects and expenditures for the five-year period, and an expianation of how these goals, objective�, projects, and expenditures will eliminate blight within the Project Area and impiement the requirements of the CRL. REPRESENTATIVE: City Manager Any person affected or concerned by the proposal may submit written comments to the Office of the City Manager before the City Council hearing, or appear and be heard in support of or opposition to the proposal at the time of the hearing. Any person interested in the proposal can contact the City Manage�'s Office at 214 E. Branch Street, Arroyo Grande, Califomia, or by telephone at (805) 473-5404 during normal business hours (8:00 a.m. to 5:00 p.m.). The implementation Plan is available for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any oourt to invalidate the action of the legislative body for which the notice was given. /s/Kelly Wetmore Director of Administrative Services i Publish 3 times,TPR, FNday, November 19�'and 26"', &Friday, December 3,2004 �� i �� .1�s��M►��!�,��`�!��i ��,��':�� I '�;i%��#��'*��` �°'`;...► �=��t It�• .�.� � .+ ' �I ��`:.,' �► a,►�'I Ar �� :►��ri;jll� ��I,: r•,�.�\ ..f.I� �1 � �� 1,� ��Qla� �� s . �. . �� \��``'� � Ir�� , �� 11y1 ` �" r:r �� .�� +i/��.., �� s 1111��1�� ,`�`�� ` �I:��/'�ri,i��` � v i�•. , -;��_Y� ��.'�1►� � � � � �` ��r�• ��`\%�:,. ►�w��jj��% `�,s;�,� �• , � � ��,!+` ♦ �?� �� t I / ♦�: •y � ,�� ,, �! � r,� � ►�I ,��/�"`��pj �.I��I �i�`1��i�� 1 ` + ��,,1,�, � r�,\ �`►�t�r`\\�� •� ��•�r/ ��'~�� •�� ' ��, .)� �� '�:`�+�,` I //• ♦ � ��I/��A;�i��:•�� +•..1 ^-► /.�` e�,. .. � ��r�.�� +�,.. / � ,+�'r'�� t�i�• ■ ia� �,� �l.,�r's,,-,.,-,} _ ��=:.__ � ''��d�►:•'• � /,�� _�,ai .-�"��111y+��1?►�'�1� r'r `��,;; ';R" ��r w�.. �� rif �� a!e.. \ �itl r'�=-' � 'e.r.�;�i i1Cr''' - ~ `... ,A��l\�e�+°R� 1� ��.�\♦ fi�e. « �ry�1�1�i��i��u�^-� � . ��`�'�wv,�,`", e ,i�k'i , � .'y�+i°. a� a( ��"�1,a• es�A + :�sy''R,.,'.' � �\, \ 'r'" ,�ig�y t t1.{:l t4. ,:�::�. � �{ r:�'�� i\�� :i�/Il:i-!� �.`, "��F,� �� s?., f'MS,r :��r`,��\ f + `l �. ��+ �t: R' '�" � , . e�� _ . 11�k \ t�� . � ��'^av.:�� a •'.�`��ti�i � �'r a�X��+�� ;A ��te�� ,��„�'�"°'`" �- �� ,� � ,�;,i�'1�� +� . , ��,, r �`,1 >>�\ . �°: '�+�� " � '":,�/' �,�i�.�� ii�� tt�i °1•�,�, ��,� �k . .rI��.�..r.��r Illltlsl_i- ��J/I% ''*! - � ��`\�..-g � .i:�{;'r�i�ru `�94 r�l�•" i �t fir,�h/,'rt . �"..: ' �'ii�� u u� � Illllhil?� � " `�� .� r u i � _II111�� i��• �h��/1J/� �''�� .-��i� �:.i�,� '.��\'%,i' ..r.. ' h ' � � ':. �i 7t!{�: �� . ■�� j �",�r iy��' , •�u�� 'i... � � ■i� .11�11�'�' j�� r �y / �, �� ; il - �� r.�r i+./, h. - .'�- � . t�ur. '•�•�r�` � � RI'��•a�1�� n 1 �/��, � - _11111► , *� « '�. i��r, "_�uu• /n�u7� -�`i �t� a . . ��e. _l__ � ' ., r ', . .�: t�+y w r• -en��J��:�� . ��III IINl�11�� 1 _ . _Ilin�� . :� �.�i � ,�■�rr..�llr _ �� - 1 ui�u uui�iur�� '•'� r i� � _��I� '� � ■:Anu� �� If� "i ...r� �uuur' .�.` f� � ��,.._ ;,i-.rll��,,,�_,;,,:f11r�::�' �.i.�:.{_�� ,�� ; I■U• �..1117,�-�f��1 �..:- �.uu�ur �� `4 il,�_._ �� :� `.,T.,,,.,:. I�� (_=__��,�:�,._,� „,,,,,,;: ` � M _,,..I��:,�.`� _ � �� 1, .� ,..,,. :,., „ . _�;::�.�s�_��,.. . �■ - �� j�. _�' .. _� �� ` j �e4l�� `s_r`=,=- � , , . '�� ,� I �►: -_ _ =�� : a : �r: =I_�__.�_— ?:�-�.��; � � �� ..i�, � i—..i�.:P na*ur ♦ 1„'' '� "- iuii� -�i�...��, n.ru.r�� .� %�� -i-° ��u �u�eu�i�ll��`I^� ��iU=�� ,�� --`: -� . , �� iii- -- - .. . ��n�iiir u�u�� AA,.r' - _i�= �� -_= i�,�=--��aunr. =o:�u11_ � - - - - - �� - - - L'i.�un= � PaROro ° �p hINCO(iPOAATE 9Z � V T * �"'"10• t°" * MEMORANDUM c�9��FOR��P TO: CITY COUNCIUREDEVELOPMENT AGENCY FROM: STEVEN ADAMS, CITY MANAGER�" v• SUBJECT: CONSIDERATION OF REDEVELOPMENT AGENCY FIVE-YEAR IMPLEMENTATION PLAN AND TEN YEAR AFFORDABLE HOUSING COMPLIANCE PLAN DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the Redevelopment Agency Board of Directors adopt the attached resolution approving and adopting the proposed Redevelopment Agency Five-Year Implementation Plan ("Implementation Plan") and the Ten Year Affordable Housing Compliance Plan ("Compliance Plan")for the Arroyo Grande Project Area. FUNDING: The City's redevelopment consultants, RSG, Inc., assisted in preparation of the Impl�mentation Plan, which is projected to cost up to $15,000. These costs were incorporated in the FY 2004-05 Annual Budget and are being funded from the Redevelopment Agency Fund. Staff performed much of the data collection and content preparation in order to minimize consultant costs. The Implementation Plan projects the potential for generating over$5 million in tax increment funds over the five-year period. DISCUSSION: In July 1996, the City of Arroyo Grande approved a Redevelopment Feasibility Study designed to assess if a redevelopment program could help to solidify the City's economic base, upgrade infrastructure, create jobs, promote industry and commerce, and upgrade housing opportunities. After consideration of the study, the City Council voted to activate the City's Redevelopment Agency ("Agency") on August 27, 1996 and the Agency adopted the Redevelopment Plan for the Arroyo Grande Redevelopment Project Area ("Project Area") in May 1997. The City contracted with Urban Futures, Inc. to prepare a Redevelopment Plan Implementation Strategy, which was completed in May 1999. Pursuant to Section 33490 of the Califomia Redevelopment Law ("CRL"), the Agency is required to complete an implementation plan every five years. Therefore, it is necessary for the Agency to adopt a new Implementation Plan, along with the , Compliance Plan, in December 2004. , CITY COUNCIUREDEVELOPMENT AGENCY REDEVELOPMENT AGENCY FIVE YEAR IMPLEMENTATION PLAN DECEMBER 14, 2004 PAGE 2 I n January 2001, due to concerns with existing budget shortfa�ll edna fiveatear tfinancial #he fund balance, the Agency Board of Directors also app Y strategy to reverse these trends. As a result, for the first time, the Agency's annual revenues are projected to exceed expenditures this fiscal year. Thus far, Agency debt has been handled through internal loans from the City's Sewer and Water F{hose Funds. Beginning next fiscal year, it is projected the Agency will begin to repay funds. It is also projected that by FY 2006-07, the Agency will be in a financial position to issue debt to be utilized for assistance and construction of redevelopment projects. The financial problems experienced by the Agency during its first few years were largely the result of an emphasis on ongoing services and programs. The proposed Agency Five-Year Implementation Plan places an increased emphasis on the development of projects that will generate increased tax increment, as well as sales tax and other benefits to the City's General Fund. Since State law now requires projects receiving Agency financial assistance to pay prevailing wage for construction costs, such assistance oftee ooe Sstaff'has emphas zed feasibility of proposed private development pro�ects. Ther , assisting projects through facilitation, as well as other creative ways in which to increase the economic viability. For example, the Agency assisted the Long's Center development through the purchase of the Poptar Ponding basin property. This improved both the viability of the project, as well as helpedaciencourage redevelopment to adjacent properties by providing increased dramage cap ty The Implementation Plan does project some opp ortunities for financial assistance to future projects. The dollar amounts included in the financial tables are for projection and planning purposes only. They do not represent any commitna ns s�of theeproject actual assistance atiations and a proval by helAgency Board of Di ectors. funding needs, nego P It is important to note that the proposed Implementation Plan identifies all potential projects being discussed, studied and/or proposed. It is unlikely all projects will move ahead and be constructed within the five-year period. Therefore, revenue projections provide a best-case scenario. However, since the p��ele�ntation cP an p ov'des �a ; excess of annual expenditures, staff believes the Imp realistic strategy for programming Agency resources and priorities. A summary of the p riority projects to which staff proposes to target the majority of the Agency's efforts over the next five years include the following: ' Courtland Village Phase 2 — A commercial and office project that would be next to and an extension of the new Long's shopping center. Associated with this project is an effort to relocate the existing mini-storage units to a rear portion of the Mankins property � on EI Camino Real. � � { , CITY COUNCIL/REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY FIVE-YEAR IMPLEMENTATION PLAN DECEMBER 14, 2004 PAGE 3 Brisco Terraces — A mixed-use project at the northwest corner of Brisco Road and E. Grand Avenue, including commercial, office and residential. Touchstone Plaza and Townhomes — A mixed-use project at the southwest corner of Courtland Street and E. Grand Avenue, which would include commercial, office and residential. Town and Country (Spencer's Market) Shopping Center Expansion — Elimination of the existing retention basin and construction of a 6,000 to 10,000 foot commercial building. Williams (Cookie Crock) Shopping Center — Redevelopment of the entire center at the southwest corner of Elm Street and E. Grand Avenue to include a mixed use project of commercial and residential. EI Camino Real/Faeh Avenue Hotel — Development of a visitor serving facility at the vacant property on the comer of EI Camino Real and Faeh Avenue. The Implementation Plan includes other projects that have been projected, but are not identified in the above summary either because they have not been targeted as a priority or are under way and not expected to require a significant amount of staff effort. The primary project that is projected to potentially require Agency financial assistance is the Elm Street/E. Grand Avenue project. Staff believes this site presents both the greatest need and opportunity for a substantial redevelopment effort. Page 19 of the Implementation Plan presents the cash flow projections. The Implementation Plan assumes issuance of$1.4 million in debt in FY 2006-07. Note that a steady decrease in the Redevelopment Agency's negative fund balance is projected. In addition to the private development projects, the Implementation Plan proposes programming funding for streetscape improvements. EI Camino Real and Traffic Way are identified as targeted areas. However, E. Grand Avenue and E. Branch Street in the Village may also be areas proposed, depending upon the ability of the City to obtain other grant funding for projects in those areas. A Ten-Year Affordable Housing Compliance Plan is required as part of the Implementation Plan, which is also attached for consideration. A major part of the City's effort to comply with the State Department of Housing and Community DevelopmenYs Regional Housing Needs Assessment (RHNA) figures is focused on mixed-use projects within the Project Area. However, while the proposed plan is consistent with the adopted 2003 Housing Element, the housing tables found in the Compliance Plan are projections based upon historical construction data trends and actual potential projects, and are not related to the RHNA numbers. This is appropriate since the Compliance Plan is specifically designed to demonstrate how the CRL housing requirements will be met. i I J CITY COUNCIUREDEVELOPMENT AGENCY REDEVELOPMENT AGENCY FIVE-YEAR IMPLEMENTATION PLAN DECEMBER 14, 2004 PAGE 4 CRL Section 33334.2(a) requires that 20% of all redevelopment tax increment revenue be utilized for affordable housing programs and projects. CRL further includes a number of regulations regarding housing development within project areas, such as a requirement, pursuant to Section 33413(b)(1), that 15% of all housing construction within a project area be affordable to very low, low and moderate income households, 40% of which must be restricted for very-low income households. The Courtland/E. Grand Senior Affordable Housing Project, which will be receiving financial assistance from the Redevelopment Agency, will be instrumental in meeting these requirements since the project will provide 107 units restricted for low and very-low income individuals. Other projects that are proposed as priority efforts for the Redevelopment Agency include acquisition of property on Brisco Road in order to work with People's Self Help Housing or the San Luis Obispo Housing Authority on construction of affordable apartments and inclusion of affordable housing in the redevelopment project at the southwest corner of Elm Street and E. Grand Avenue described earlier. Approval of the proposed Implementation Plan and the Ten Year Affordable Housing Compliance Plan is respectfully recommended. Since the Implementation Plan will also serve as a work program for staff, it is helpful to receive feedback from the Agency �' Board of Directors on priorities and project concepts. ALTERNATIVES: The following altematives are provided for the Redevelopment Agency Board of Directors' consideration: • Adopt the resolution approving the proposed Redevelopment Agency Five-Year Implementation Plan and Ten Year Affordable Housing Compliance Plan; • Modify as appropriate and adopt the resolution approving the proposed Redevelopment Agency Five-Year Implementation Plan and Ten Year Affordable Housing Compliance Plan with changes; • Adopt the resolution approving the proposed Redevelopment Agency Five-Year Implementation Plan and Ten Year Affordable Housing Compliance Plan, but provide staff direction on prioritization of efforts and/or concepts the Redevelopment Agency Board of Directors would like pursued with regard to specific projects; • Do not adopt the resolution approving the proposed Redevelopment Agency Five-Year Implementation Plan and Ten Year Affordable Housing Compliance Plan (while CRL requires adoption by the end of December 2004, there are no penalties projected if a one month delay in adoption were necessary); • Provide staff with other direction. r i CITY COUNCIUREDEVELOPMENT AGENCY REDEVELOPMENT AGENCY FIVE-YEAR IMPLEMENTATION PLAN DECEMBER 14, 2004 PAGE 5 Attachments: 1. Five-Year Redevelopment Agency Implementation Plan 2. Appendix A: Ten Year Affordable Housing Compliance Plan I � � RESOLUTION NO. RDA 04 - A RESOLUTION OF THE ARROYO GRANDE REDEVELOPMENT AGENCY ADOPTING A FIVE YEAR IMPLEMENTATION PLAN FOR THE ARROYO GRANDE PROJECT AREA AND THE TEN YEAR AFFORDABLE HOUSING COMPLIANCE PLAN WHEREAS, on , by Ordinance No. , the City Council of the City of Arroyo Grande ("City Council") and the Governing Board of the Arroyo Grande Redevelopment Agency ("Governing Board") adopted the Redevelopment Plan ("Redevelopment Plan") for the Arroyo Grande Project Area ("Project Area"); and WHEREAS, Section 33490(a)(1)(A) of the California Community Redevelopment Law, Health and Safety Code Section 33000, et se4•, ("CRL"), requires all redevelopment agencies to adopt an Implementation Plan every five (5) years, following a noticed public hearing; and WHEREAS, CRL Section 33490(a)(1)(A) requires that the Implementation Plan contain the specific goals and objectives of the Agency for the Project Area, the specific programs, including potential projects, and estimated expenditures proposed to be made during the next five (5) years, and an explanation of how the goals and objectives, . programs, and expenditures will eliminate blight within the Project Area and implement the requirements of CRL Sections 33334.2, 33334.4, 33334.6, and 33413; and WHEREAS, pursuant to CRL Section 33490, the Arroyo Grande Redevelopment Agency ("Agency") has prepared a Five-Year Implementation Plan, including a Ten-Year Affordable Housing Compliance Plan, for the Project Area, contained herewith as Exhibit A; and WHEREAS, the Agency has conducted a duly noticed public hearing; and WHEREAS, CRL Section 33413(b) requires that at least 30% of all new or substantially rehabilitated units developed by the Agency are available at affordable costs to households of very low, low, or moderate-income. Of this 30%, not less than 50% are required to be available at affordable costs to very low-income households. Further, for all units developed in the Project Area by entities other than an Agency, the Law requires that at least 15% of all new or substantially rehabilitated dwelling units within the project area be made available at affordable costs to low- or moderate-income households. Of these, not less than 40% of the dwelling units are required to be available at affordable costs to very low-income households. These affordable housing production requirements must be met during the planning period, which ends with fiscal year 2013- 2014; and WHEREAS, pursuant to CRL Section 33490(a)(1)(B), Agency staff has determined that the Agency's adoption of the Implementation Plan and the Housing Compliance Plan does not constitute an approval of any specific program, project or expenditure and does not constitute a project within the meaning of the California Environmental Quality Act (Public Resources Code Section 21000) ("CEQA"); and I � � �_ ___ _---_ _------ RESOLUTION NO. RDA 04 - PAGE 2 WHEREAS, pursuant to the foregoing, Agency staff has determined that a notice of exemption ("Notice of Exemption") for the approval of the Implementation Plan and Housing Compliance Plan should be filed pursuant to CEQA and the State CEQA Guidelines; and WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE BE IT RESOLVED that the Governing Board of the Arroyo Grande Redevelopment Agency does hereby resolve, determine, find and order as follows: SECTION 1. The above recitals are true and correct. SECTION 2. The Governing Board of the Agency hereby approves and adopts the Five-Year Implementation Plan for the Project Area and adopts the Ten Year Affordable Housing Compliance Plan, attached hereto as Exhibit A. SECTION 3. The Governing Board of the Agency hereby authorizes and directs Agency staff to file a Notice of Exemption with the Clerk of the County of San Luis Obispo within five (5) calendar days following approval of this Resolution. SECTION 4. This Resolution shall take effect immediately upon its passage. On motion of Board Member , seconded by Board Member ; and on the following roll-call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2004. � __ _ _ _ __- __-- - , RESOLUTION NO. RDA 04 - PAGE 3 TONY M. FERRARA, CHAIR ARROYO GRANDE REDEVELOPMENT AGENCY ATTEST: i I KELLY WETMORE, AGENCY SECRETARY ! ARROYO GRANDE REDEVELOPMENT AGENCY APPROVED AS TO CONTENT: STEVEN D. ADAMS, EXECUTIVE DIRECTOR ARROYO GRANDE REDEVELOPMENT AGENCY APPROVED AS TO FORM: TIMOTHY J,. CARMEL, GENERAL COUNSEL ARROYO GRANDE REDEVELOPMENT AGENCY �. � ` � i,:. pttschment 1 ��CITY OF € � . . . C L�I�ROR�NiA� Pro'ect � Arroyo Grande Redevelopment 1 . �, � � . F� � . �� December 2004 — FINAI- Cit of Arroyo Grande Redevelopment Agency Y p.p. Box 550 � 214 East Branch Street Arroyo Grande, California 93421 � RSG INTELLIGiNT COMMUNITY DiVi�CPMENT ROSENOW SPEVACEK GROUP INC. 309 WEST 4TH STREET SANTA ANA,CALIFORNIA 92701-4502 PHONE: <714)541-4585 FqX: (714)541-1175 E-MAIL:'"'�nnwFBRSG.C�C M , ; 1 . Clty of Arroyo Grande Council Members/ABancy Board M�mbers Tony M. Fenara, MayoMChalr Jim Dickens, Councll/Bosrd Member Joe Coste/lo, Coundl/Boaral Member Ed Amold, Council/Boa�ol Member Jim Guthrie, Councl//Board Member Redevelopmen�Agency Stsff Steven Adams, Executiv�D/rector � � _- ___ _ _ _ _ -_ - -_ _ _ __ ___ -_ __---- F'n�e-Ye�r Imple��don Plan Arroy+o Grar�de R�ed�lopment Pro�ect Intwduction...................................................................................... 1 Conterrts of the ImplemeMation Plan..........:.....................................................2 Backaround ...................................................................................... 5 PlanLimitations.........................................................:.....................................10 Goals of the Redevelopment Plan..................................................................10 Blighting Conditions........................................................................................14 Blighting Conditions Pr+esent in Project Area..................................................16 Red�volopmont Projects and Pro�rams........................................ 17 Introduc�ion........................................................................................ .........17 Implementation Plan Objedives.....................................................................17 FinarxtialResouroes.......................................................................................18 Forecasted Programs and Projects................................................................20 How Ayoncy Goals and Obj�tivos will ElHninat� Bl�ting Conditions in the Proj�ct Ana......................................................2S Housin.g Implomentation Plan.......................................................2S Appendix A: Ten Yosr Affordabl� Housing ConqHlanc� Pian � � � -- __ __--_ __ � F'n�-Year Imple�ta�ion Plan Arroyn Grande�pmer�Projec� The City of Arroyo Grande Redevelopment Agency (°Agency") pr�serrts this docxament as the Seoaid Five-Year Implementation Plan ("Implementation Plan")for the Amoyo Grande Redevelopment Projed Area, as shown in Exhibit A, ("Projed Area"). This ImplemeMation Plan presents the Agency's goals and objecc�ives, antiapated projec� and programs; and estimated expenditures for the five-year planning period(covering fiscal years 2004-05 through 2008-09). Adopted by the Agency following an appropriately notic�d public hearing on Deoember 14. 2004, this Implen�ntatan Plan will guide the �ency's ac;tioris in impiementing key redevelopment projec�s in the Project Ar+ea. A mid-term review and update of this Implementation Plan will take plaoe beiw�een the seoond and third years after the adop�on date pursuant to the Bquirements of the CRL. The Implementation Plan focuses on the projects, programs, and estimated revenues and expendihares planned for the Project Area. Pursuant to Sec�ion 33490 aF the Califomia Redevelopment Law, Health and Safety Code Sec�i� 33000 et sen. (°CRL'�, the Implem�tation Plan serves as a policy and strategy document, rather than a oantrad, that will guide current and future pn�jeds and programs by the Agency to: 1. Encourage the redevelopme� of the Project Area subject to and oonsistent with the Citys General Pian and/or specif'�c development plans as rray be ac�pted fnom time to time through the 000peration of private errterprise and public agenaes; � , 2. Enhance the bng term ecor�omic well-being of the oommunity; 3. �Provide for the �ehabilitation of commercial and industrial structures and residential dw811ing units, 4. Provide public irifrastructure imp�veme�s and oommunity faalities, such as the installation, oonstrudion, and/or reconstnaction of streets, uutilities, public buildings and facilities(such as facilities for pedestrian arculation and parking faalities), storm drains, uti�ty undergtounding, or stn�cbures, str�eet lighting, landscaping and other improvements which are neoessary for the ePfec�ive redevebpment of the Project Area; 5. Provide for pa�icipation in the redevelopment o#property in the Projed Area where feasible by owners who agree to so pa�tiapate in conformity with the Redevebpment PMan; 6. Encourage joint efforts and cooperative efforts among property owners, businesses and public agenaes to achieve desirable ec�a�omic developme�rt goals and programs and to reduce or eliminate existing blightrc�g�onditions; ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 PAGE 1 FIVE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT 7. Increase, improve and preserve the communit�s supply of affordable housing. The objectiv� described above make up the Redevelopment Component of the Implementation Plan. The CRL provides that the Implementation Plan also include the Agency's plans, projects, and expeded expenses to meet its bw-and moderate- inoome housing requi�ments over the subjed Irhplementation Plan period. The overriding goal of the Agency's ac�ivibes is fio eliminate and preverrt U�e expansion of blight in the Projed Area, as well as to maintain and improve the stock of housing affordable to its low-and moderate-income�siderrts. Acoordingly, the Redevebpmerrt Component: 1) reviews the goals and objedives of the Redevebpment Project Plan; 2� identifies the�ency's strategy to ac�i�eve said goals and objedives; 3) outlines the projects, programs and expenditures�at have been iderrtified as means to aa�ompiish said goals and objec�ives; and 4) dee�ibes how the goals and objectives, Pn�jec�s; programs and expenditures wiN eliminate blight within the Project Area. The Housing componerrt, on its part, anal�es the City's applicable housing requirements and identlfies units,projects,and e�end�ures that it plans to undertake in meeting such mandates. Adoption of this Implementation Plan does not approve any of the projects lis�ted bebw. Projects to be unde�taken by the Ag� are subject to discx�etionary approvals by the Aaency,as well as environme�ntal clearanoe as detemiined by staff. Pursuant to Section 33490(a)(1)(B), adopGon of an implementataon plan shall not consGtute a °project" within the meaning of the Califomia Environm�ntal QuaNty Ad (CEQA, Public Resources C.ode Sec�ion 21000 et seq.), and indusion af any projed or program in the implemerrtation plan shaH not eliminate environmentat anaysis and dearanoe that uwuld othervvise be required. Con�e�ts of t1w Irriplwr�ttation Plan Section 33490 of the CRL requires this Implementation Plan to include the fdlowi : �9 • Specific Agency goals and objedives for the Arroyo Grande Redevelopment Projed Ariea; • SpeciFic programs, potential projects, and estimated expenditures proposed by the Agency over the five-year planning period,and; � An explanation of how�ency goals, objectives, Prvgrams, and expenditures will eliminate blight within the Projed Area and improve and increase the supply of housing affordable to very low, low,and moderate i►icome households. ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 PAGE 2 FIVE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT Pursuant to Sedion 33490 of the CRL and applicable laws, redevelopment agenaes, such as the Arroyo Grande Redevebpment Agency, have been required since 1994 to adopt an implementatan plan every five(5)years. The CRL atso r�equires that this Implementation Plan addr�ess the Agency's affordable and inGusionary housing requir�ements, speaf'�cally outlining the implementation proc:ess of the deposit and appropriate expenditure of nat less than 20% af all ta�c increment albcated from a projed anea irrto a housing fund for the incxease and improvement of the community's supply of bw-and moderate-inoome housing. • ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 PAGE 3 J FIVE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT ` ' ' } I�� . ... . , . 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"`, /''^('.s � ��-r cpr,ae�w�xs:� /irs:_.i�+ � �Arm�ru C�rs.�de � I�edevelop�riri�nt ��,c�,�c� �� Ag�cy '.� �� ,� � ��xR�� ___._ ____....�_.__ __.__ __ _ F�diibit A: Project Area ; ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER2004 PAGE4 I, � I FNE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT The Cit�r Council of the City of Arroyo Grande ("Cit�r Counal") activabed the City's Redevebpmerrt Agency ("Agency") on August 27, 1996 through its adoption of Ordinanoe No. 479CS. In May of 1997, the City Counal went on to app�ve and adopt Ordinanoe No. 487CS, which formaliy established the AROyo Grande Redevebpment Project Area and, by extension, approved the complementing 30- year Redevelopment Plan ("Redevebpment Plan"). Subsequently, on January 13, 2004, the City Council adopted Orclinanoe No. 551 which amended the Redevelopment Plan to extend by one (1) year the period of time during which the Redevelopment Agency may receive tax increment from the Arroyo Grande Redevelopment Project. Approximately 510 acres in size, the Pnojec� Ar+ea encompasses a number of areas inside City boundaries with oertain paroels located north and south of StatQ Highway 101. The Redevebpment Plan and all of the activities, p�jeds, a�x! programs oontemplated therein ar�e oompliant with the City's Zoning Ordinance and General Plan. Two factors shaped the Agency's early implementation activities of the Redevebpment Plan. The large size of the Project Area and the limited amourrt of total tax incremerrt funds expected in the first years of implemerrtation posed a challenge i�or the Agency's mandate to undertake redevelopment activit�s thr�ughowt the entir+e Project Area. Rather than difFus�g its limited resources without catalyzing resuits, the Agency seleded an implementation strategy focused on dev!eloping a general eoonomic developmerit p�gram for the City and to�onnoentrate invesbnent of its funds in sections of the Project Area with charaderistics tl�a� fd withrr� oertain "Categories of High Potential° for economic devebpment. These areas were generaly located within the seleded Principal Improvement Zones ("Zones"). The underiying strategy was to invest the Agency's limited resouroes in areas of the Projed Area that wene ri�and held the gr�test potential for econom�development; the resu�ing increase in ec�nomic activity in these Zones would then lead to fu�ther private investment and greater tax increment funds available for Agency investrnent, throughout the Project Area. Exhibit B in the next page shows the four Zones identified in the Prnject ; ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 PAGE 5 � I --___ __ . --- -- � . -. . . . .• -. � • « •. • • — — • — ..G. �;�•��/*�� ' �s � ,,�Nk, �+� 'A' ' *a1r ^ � '� � ��i/iillsr •�.�''r► �,,°„� '�'►a�'��.��+�� , -w, � ` �' � !. ��{�f��.o� ��<1►'?tr�'''t� �r:;'� �.,. " w ^ � ,`i +tu �.. ��,,.•��. ! �. "`. �;� �i i ' ,;,�� `a� ^ �s� � :� ,��w�� .e � � I �H"y;+' :� `�,�q�t. ,� -�►';« �J : r�Il��. �3 idj ~� �.1 �• , i �� `j ' r� .. �q � ` � J'� ` � k ��it ��jf�=� i=�_�r - N � ,�" � 1 �...3u� �� rua�aa� �';'�:' l, �, r. ��rEw4v�NSy(9 �� n.l�•� � 'z' �'_ : _ I , � �$ _ _ � .. .`, ,3iia�is� +��aS�R! ,,,�a.y �, i•.�:a,.., -,� �.�s� �. •i•.� � � I� "� 4�.+Mik"�' .'4. `�`"'�' �i�- +� ,. .. , � ,$'ni�,ty ,o . �y� ".r .,�✓/ ' _.i � � f y M ,Y .. ., �".�+� $ i�+�}�Y';'p I ''6 �"."'rri.�`�'��jj.,�1�� '=�"-+�= ti.� � x�%S�tt .,•*� ��.- � 'p �' � x `��. ��' = M;.. .,�. � � ,:%gwa� �� .. � , � . '�� '9 �73: �aJ�jj�"`r"e'`#TC`. 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S . s �4� 5�k i� i � . � � 'J�� t '• ��• '• '• • � ! •' � 11� FIVE-YEAR IMPLEMENT/ATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT The Agency's first Implementation Plan was adoptsd in May 1999 as an Operations Plan, which outlined a "road map" of projects and programs that the Aeency could implement as steps to acoomplish the goals and objectives of the Redevebpment Plan. An accompanying document, the Resouroe Guide, provides the /�ency with ir�formation and analysis of the various implemerrtation processes and prooedures neoessary throughout the various phases of the implementation plan route. Predicated on the strategic value of focusing on oertain sites and Zones deemed as "Categorie.s of High Potential,"the Operations Plan further qualified oertain paroels as Primary or Key sites ("Key Sites'� fo� redevebpment, which w�ere dependerrt on oomplex finanang and development mechanisms, but nonetheless held the gr+eatest potential fo� catalyzing eoonomic revitalization in �e respective Zone they were located. Another set of paroels qualiy as seoondary s'des ("Seoondary Sdes°) — primarily vacant or undenrtilized properties—that were more readily devebpable and which, with the adequate swing in real esta#e and regionaf eoonomy, may have beoome more ma�icetable than some of the necommerxied sites. The Operations Plan sought to provide a basic implementation plan framevwrk— potential projects, programs, and prooesses to pursue—that was flexible enough to enable the Agency Board Membe�s at the time, and those wFa folbwed, to act on a redevel�m�t opportunity that presenbed itself anywhere within the Project Area, though not neoessarily within the Zones ider�ti�fied. In evaluating the Category of High Pober�tial that sites fit into, the Operations Plan provided a set of criteria on which such detennination is made. In general, a site was evaluated relativ�ee to other si�es based on its"advantages°over another paroel that woutd make a private developer want to invest in it; the speaf'�c"opportunity'faang the developer to redevel� said site; and the "oonstraints" to de�bpment of said parcel that the Agency can assist in overcoming. Table 1 bebw summarizes these criteria. Papl Evalustlon Gkals Adv�n ts O nRNs nb 'Wgh Quallty of Llts"Envlrorxnent •Expansion ot the Villaye 8�Commarciel •Financial Retources 'Stratopb Location in Ihe Five Cities Trade Area Dietricts •No Clev Cut Ecoramic Devebpment 'Proximiry to Key Transportadon Corrldors: •Partldpallon wNh Repbnal Eoonoln{c Pdby sR�ot.a�+d nw�ws.r�tae wy Dw�pprnent EftaAs •Sbw Propsrty vdue Appredatlon &.rwn stnN..nd w�cyon iso.d •Need for EMerta�m�M PacUfia •Martcet Suppo�i Abilty •Hlghway Commarcial OpportunNka 'Vacark LotlLocaUon 'IncompaUbls�rW Ins/ficieM land Uses 'Exlatilp Suxessh�l Downbown Cortldor: 'PoterUW for PartlWComplate Slb Demolllbn .•Lack d intnstructure l��a) 'Poler�l for SpscdWb RetNUStaPPhG& •Comirurdty and Merkst Identtiy Outslde `E�dsUny Automodvs D�WenNpa HaplaWy F�clkiss Repbo 'AwGable Land for Businws Puk De�rNopmeM 'ArdNbcWral Amenitles 'Maln�luues 'Centraliud Replonsl Heallh Care FacGkbs •Cultuwl OrIsMeNoMSpeGel Evsnts 'Fw of Chane{pft>wkp Too Past) «�wwjron Ro.d 'CommunMy end Markst IdeM�ty 'Dswbprnw�t Rwlsw Prot�s 'Incluabn withln the Redewbpment Project Area 'Buak�ns Pak Davebpnent 'Lack of SuN�M.Non-RwiNMYI •Diverts Labor force Stendtnp Buildiny Inventory •AvaNabYity of Repional Ecorwmic Devebpment O tions � Over the past five years,#he Age�cy has pursued several of the programmatic and/or projed-based objedives outlined in the first Implementatbn Operations Plan. Consistent with the principles artic;ulated 'm said docxament, the Agency focused on implementing the programrrra4c efforts that did not necessitate la�ge capital and/or financial resouroes given the smail amount of tax incremerrt funds estimated for the ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 PAGE 7 FIVE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT initial yea�s of life of the Project. To the extent that its financial resources allowed,the Agency has undertaken some street enhancement and other public imprnvemerrts in the Projed Ar�. Nonetheless, the following desaiPtion of some ofi these acoomplishments provides a pic�ure of the momerrtum for eoanomic redevelopment that the/�ency's activiues have catalyzed: � % The L�g's Center on tl� South East Comer of East Grand Av�ue and Courtland Avenue is a dear example of the potential for economic de�lopment in the City and the catalyzing effect that red�rebpment tools can have. In partnership with the private devebper, the Agency assisted the redevebpment of this onoe vacant oommeroial property by aaquiring the badc side of the property for expansion aF the existing retention basin,which the developer completed. . ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT�E 8 � DECEMBER 2004 '� FNE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT The Sarrta Lucia Bank, bcated diagonally across the Longs Center on the Northwest comer of East Grand Ave�ue and Courtiand Avenue,provides further evidenae af the economic revitalization that can be achieved via the P�gency's exer�cise of the redevebpment tools and funding median�ms. The Agency's assistanoe to the senior affordable housing projed,which is part of a mixed-use development that also inGudes the bank's oompletion. The stneet sign is the entrance to the"Gateway"segment of E. Grand Avenue,which the Agency is focusing the majority of its currer�t�ts. The landscaped median and '°VNelcome° sign are among some aF the Apency's efforts to make the City's main ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 pqGE g � � I FNE-YEAR IMPLEMENTATION PIAN ARROYO GRANDE REDEVELOPMENT PROJECT arteries,and str�eets in general, more attractive and welcoming of visitors and tourists, as well as instill pride amongst local residents. Plan L�nitatlons When first approved and adopfied, the Arroyo Grande R@devebpmer�t Plan cor�tained time, debt and other limitations to the use of the redevebpment tools and mechanisms. Table 2 bebw summarizes the nelevant limits of the Redevebpment Plan. _ _ . Elfactiv�rnss of Llmlts on R�ivin� Project Area Limlts to Incur Wbt Plan Tax k�crammt. Ba�d�d D�bt Limit o ran June 10,201.7 une 10. 7 June 10,2043 78 , Ca0�1S��R19�1�1P6�Oh11'16�It P1811 A key element of the Redevelopmerit Component indudes the goals ar� objectives that guide the adivities of the A�ency in eliminatng blight in and revitaliz� the Projed Area. Given the Agency's strategic focus on inv�esting its Nmited fnanaal r,esources on areas wiThin the Project Area with the highest potential for eoonam�c revitalization, the Agency and the Ciry Council have speaf'�c goals and obje�es for each of the Prinapal Improvement Zones as well as for the entire Pnojed Area. Below is a descrip�on of the goal�and objedives formulabed by the Agency. Gr�nd Avern�e Irrip�oMement Zone Goal Statements: 1. Enoourage redevelopmenUdevebpment of c;om�rcial projeds and programs that help to expand the oommunity's economic base, pnovide new jobs, business developrrrent and retention oppwhinities, and goods and services for residents and visito�s in Arroyo Grande. 2. Help to provide neoessary public works, landscaping, street and hardscape improvements and/or faalitias which will help to faaNtate redevebpmenUdevebpment vf land in the East Grand Avenue Improvement Zone. Aaen�y ImRlementation Proaram Obiecknr� ■ Improved Lighting Standarcis ■ Storefront Upgrades ■ Design Assistanoe ■ Infrastructure Upgrades ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 PAGE 10 ; FNE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT ■ Promotions for Special Events and Other Activities ■ Business Attradion/Retention ■ Relocation Assistance • Graff'�i Removal ■ TransportatioNCirculation Improvemer�ts ■ Land Assembly,Avquisition and Disposi6on ■ Buildings and Other Structures Demoliaon ■ Site Preparation ■ Hazarcious Substance Removal and Disposal • Planning a►�Other Professional Seivioes ■ Firrancial Assistance � Streetscape Improvements • Creation of Public Open Spaoe and Other Public Faalities ViNago CortYrpnclsl Disbrict Imp�oMeme�rt Zone Goal Statements: 1. Assist in preserving and expanding the Village Commerc,ial District. 2. Provide neoessary public works improvements and/or facilities that will facilitate implemerrtation of Goal No. 1. � 3. Assist in attracting hospitality,specialty retailing and restaurants to the Village. Age�Im�lementation Proaram Ob' ' es• ■ Improved L'ghting Standarcls ■ Stor�efront Upgrades • Design Assistance ■ Infrastructure Upgrades • Promotions for Special Events and Other Activities ■ Business AttradioNRetenUon ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 PAGE 11 ( FIVE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT ■ Relocation Assistance ■ GraffiG Removal ■ TransportatioNCirexdation Improvemerrts ■ Land Assembly,Acquisition and Disposition ■ Buildings and Other Structures Demolition • Site Preparation ■ Hazarcious Substanoe Removal and Disposal ■ Planning and Other Professional Services ■ Financial Assistance ■ Streetscape Improvements • Creation of Pubtic Open Space and Other Public Faalities 8 camino�asYB�o�Ro�a anpo�nw�t z�one , Goal Statements: 1. Attract and retain fr�Beway oommercial devebpment. 2. Improve freeway acoess. Apency Program Imqlementation�bjectives: � Business Attradion ■ Planning and Other Professional Assistance ■ Streetscape Improvements ■ Circulation,Transportation and Traffic Improvements ■ Financial Assistanae ■ Hazarcious Substanoe Removal and Dispasal • Land Assembly,Aoquisition and Disposition ■ Infrastrudure Upgrades ■ Relocation Assistanoe • Buildings and Other Structures Demolition ROSENOW SREVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 PAGE 12 ( � FNE-YEAR IMPLEMENTATION PIAN ARROYO GRANDE REDEVELOPMENT PROJECT ■ Business Development T��yy�y��ent Zone Goal Statements: 1. Assist in the retention and expansion of the existing automotive dealers. 2. Provide assistance to tho� land uses that are oompatible with both the Village and Traffic Way Distrids. I � . Land Assembly • Promotion/Marlceting • Circulation/Infrastructure Up9radeslNew Construc�ion � • Site Preparation • Planning and Other Prafessanal Assistance . Faalitation and Expeditin9 of PermitlAPPr+�val Processes . Negotiation Assistanoe While the goals and objedives above are directed at the Prinapal Improveme� Zones,the Agency's mandate and policy is to seek redevebpment oppcxtunibes and projects that wilt enhanve the economic and physical weU-being of the er�tire Project Area. Thus,these goals and objectives also articuiate the A�encY's ir�s�rt a�d W�� for neighborf�oods throughout the Prnlect Area,including those no#in the Zones• � ; ; I 1 ; � , � � ' ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT PAGE 13 DECEMBER 2004 F'n�Ye� Implem�on FMan Grar�de The redevebpmerrt tools oontained in the CRL are granted for use in a project area in order to eliminate and prevent the prevalenoe of blighting oonditions in such a�+ea. A blighted area is one that necessitates me cr+eation of a redevelopmer�t projed area because the combination of oonditions in an area constitute a burden on the oommunity and cannot be alleviated by private enterprise, govemmental adiori, or both. The folbwing criteria arB used in the process af identifying an area as blighted: • Unsafe/Dilapidated/Dets�iorafied guildings, Buildings and stn�ctures in which it is unsafe or unhealthy for people to live or work. Deferred maintenanoe that result in serious dilapidation and deteriorat'an, faulty or inadequate utilities,and otlier similar condi#ions can lead to such c�onditions, • Physical Condltions that Limit the Economic Viability and lJse of Lots/Buildings. Fac#ors that prevent or sub�tar►tialy hinder the eoonomica�y viable use or capac�tty aF buildings or bts. Given the eurrent needs, maricet oonditions, and standarcfs af th+e Projed Area and proposed Added Ar+ea, these oonditions may resuft from substandard design, inadequate size of paroels, ladc of pa�icing and other related factors. • Incompatible Land Uses. Adjacerrt or nearby uses that are incompatible with each other and which prevent the economic devebpmerrt of those paroels or other portions of the Projed Area and proposed Addecl qrea. � I ■ Lots of Inegular 3hape, Inadequate Size, and Under Multiple Ownerships. The existenve of subdivided bts of irregular form and shape and inadequate size for pr�per usefu�ess and devebpme� that are in mutGple ownership. • DepreciatedlSta9narrt Property Values; Impaired Investmsnts. Depreciated or stagnant property values or impaired investments, induding, but not neoessarily limited to, those properties c�ntaining hazardous wasies that require the use of Agency authority as specified in Article 12.5 (commenang writh Section 33459 of the CRL). ■ High Business Tumove�s and VacancieslLow Lease R�ates/Absndontd BuildingsNacarrt Lots. Abnomially high business vacanaes, abnom�ally low lease rates, high tumover rates, abandoned buildings, or excessive vacant lots within an area developed for u�an use and served by util�ies. • Lack of Neighborhood Ccmmercial Facilities. A ladc of neoessary commeraal facilfties that are normally found in neighborhoods, including grooery stores,drug stores,and banks and other Isnding institutions. ■ Overcrow�ding/Excess of qdult gusinesses, Residential overcrowding or an exoess of bars, liquor stores, or other businesses that cater exclusively to E pt' k ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY � DECEMBER 2004 PAGE 14 j"' � � t FIVE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT adufts that has led to problems of public safety and welfare. ■ High Crime Rates. A high crime rate that oonstitutes a serious threat to the public safety and w�elf�re af Projed Area residents. Furthermore, Sedion 33030(c) of the CRL also states that a blighted area may be one that conYains inadequate public improvements, pa�lcing faalities, or utilfies when other blighting conditions are also present ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 PACiE 15 FIVE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PRQIECT �.'01f�0118 P�/1��11 � ProJ�et Area Over the past five years, the Agency's redevelopment adivities have achieved notabie improvemer�ts and laid the foundation on which to continue the p� of improving the eoonomic and quality of life oonditions of the ,4moyo G�ande community. Nonetheless, the joumey toward the desired destination is stiU characterized by o�nditions of physical and eoonomic blight, which shal{ remain the focus of the /�gency's redevelopment efforts over the 2004-05 to 2008-09 period of this Implementation Plan. Some of the remaining blighting conditions indude: 1. Buildings in which it is unsafe or unhealthy for persons to live or work due to serious building oode violations, di�pidation and deterioration, defedive design or physical oonditions or faulty or inadequate utilities;and 2. Factors that prevent or substantially hinder the eoonomically viable use or capacity of buildings or lots due to substandarcf design, inadequate size under preserrt standarrJs and market oonditions,and ladc of paricing;and 3. Adjacent or nearby uses that ane incompatible with each other and which prevent tF� economic devebpmerrt of those parcels or other portions of the Project Area;arxi 4. The existence of subdivided bts aF irt�egular form and shape and inadequate size for proper usefulness and devebpmerrt that ar�e in mulGple ovvnership;and 5. Depreciated or stagnant property values and impaired investments;and 6. Abnormally high business vacancies,abnom�ally low lease rates, high tumover rates, abandoned buildings,and excessive vacant bts;and 7. A lack of neoessary commercial faalities that are noRnally found in neighbortaods, including grocery stores,drug stones,and banks and other lending in�it�tions;and 8. Residential overcrowding;and 9. The existence of inadequate public improvements, parking facilities or utilities. �`: ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY � DECEMBER 2004 PAGE 16 � F'n�Year Impl�,�rr�r�ion � Arro�y�o Gr'ande Recfe�lo errt ' Pm �'� . M6oduction To implement the redevelopment projeds and programs,the ABency plans to utilize a mix of funding mechanisms including tax irxxement revenues, bonded debt, pa�erships and finanaal assista�oe fr+orn tlie Courri�,aF c.,an Luis Obispo, the State of Califomia, and/or the Federal Govemment. The guiding objectives vf the p►qericy redevebpment efforts are to catalyze a revival of the Projed Area's industrial, re�ail, and oommercial activit�r, the expansion �empbyment opportunities, as w�ell as the improvement of the quality of life of the residents. A summary and descxiption of the Agency pnojeds and p�grams planned for the existing Project Area, during the 2004-05 to 20pg-pg �mplernentation p�n p�� follows in the folbwing pages. Estimates of the related expenditures are based on staff projections and may change accorciing to fund availability and projed revenues. �nM�lemerrt�alion Plsn Objecli� Consistent with the Work Plan schedule suggested in the initial Implementation Operations Plan, the �ency has covered signfficant ground in achieving in�ial Implementation Plan phase ob�ctives. During the 2004-05 to 20Q8-09 period of�is Implementation Plan, the Agency plans to oaitinue building on those �ffo� and begin to pursue those objedives and activities generally planned for the Mic� and ' Long-term Implementation Plan phases, which ar�e more capital and project fa;used. Such actions and objectives include: • Strengthen the City's and Project Area's capacily to captur�e a greater share of the Regional Economic Growth and Opportunities; • Pursue projects that will help solidif�r and enhance the City's and Projed Area's finanaal base; • Identify opportunities to assist and support industrial, comrr�ercciaal, and/or residential Prvperty owners in upgradirg and marketing their properties; • Expand empbyment opportunities for City residents; • Improve the overall quality of life of the communiiy, including upgrades to public faalit�es and infrastructure, parks and recneation,and public safety; � Identify opportunities to support home owners in improving their homes and cor�inue to protect and expand the supply of housing avallable to lovw and moderate-income households. � � �' ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY � DECEMBER 2004 PAGE 17 , 1 FNE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT As was the case in the initial years, the Agency's pradical pursuit of the objectives outlined above will largely depend on the availability of project funds and obligations. Fi�ncial i�e�ot�ces Over the past five years, �x increment revenues, interest inoome, and loans from other City Funds have generated the funds ayailabJe for the Agency to invest in the Project Ar�ea. During the first two years af the Redevelopment Project,the estimated total tax increment revenue was a combined$35,224. For the purposes of this Implementatan Plan, a detailed projedion of the tax increment and other sources of revenue, in addition ta the various projecc:t expenditu� items,ar+e provided in Table 3 below. This table provides a financial framewo�ic within which the projects and programs proposed in the Amoyo Grande Redevebpment Plan will be exeaated. As is the case for many redevebpment agencies, the initial several years of the Arnoyo Grande Redevelopment Plan did not produoe suf�icient tax increment fu�c�to enable the A�gency to be financially setf-sufficei�errt. In order to begin operating and implementing projects and pmgrams, the Age�cy borrowed funds from other City departments and programs with the expedation that, onoe tax increment funds kicked in, it would repay such loans. The cash balanoes.shown in Tabl� 3 below speak to the Agency's outstanding debt to other City departments and an e�q�ion that it will oorrtinue to bomow funds in order to pursue oostlier projects wit� the potential for high retums in tax incremerrt. On the other hand, revenues from the annual tax increment should begin to produoe significaryt funds that may enable the Agency to become self-suff'�cierrt and wver its debt. ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 PAGE 18 FNE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT oi�l ]001-06 10960i Y006-07 1007-05 2pB{.OY Beylnninp Cash Balana(includlnp rwerves) (�3,Z� (i2.207�7YS) (f2,197.0l7) li7,p7.J78) (it./61.276) (=10.t56.174) RWMUN Tex Inaemert Funds(6roas) yN8,412 �{26,7gp y{7l.820 f817,427 s734.325 �,p1.7{6 ProJects Addkp Tax lnaevement funds(2) i0 538.730 5130.300 t102.500 t895�000 {1R�770 Dsbt�swanca So i0 S1.4o0.00o io So i7.�o0..0�0 Pooar Beain RNmburssmsnt �s app �� TOTAL i416A1Z i6�0.5/0 i�0l0�320 fNi.Y27 f7�47Y�EZ6 i42N, TOTALAVAILABLEFUNpB i��aMS f6q.610 �ON,a20 :NY,l47 =1.41i,3Yi :i,2N,N3 �P�dituns . TaxlnO ApanaY Pass Tlrauph Paymenb i83.882 5�3.10Z 5121�064 iU3�986 i2B5.886 s7YT�pY Low-end Moderats-Incoms Set Aeide(ZO%) :83�682 =93�702 5121.084 i143.�6 i286.B68 i72T.Mi Debt 3ervice t0 :0 580.000 :80.000 SB0�000 f2�0�00D E� 52b�000 �f0.000 5/5,000 s18,00D i21.000 {iM,NO AdmY�isVadon Malntanence 8 Owrhead 10 000 14 200 1!IBI 311 1 TOTAL �.�6d i100.�04 i6i6�N7 ifOMZ4 i�00.M1 jt,MT.7M FUND8 AVALABLE fOR PROJECTS :16,047 :110,100 =1.62{,7W s271,102 j0�i,2�4 �,391,y�y ProJ�ds a�M Propnms Ecavron►�C Osw�opmsnt &isco Tsrtaca M6csd Usa t0 S1b,000 SO SO SO i/0.000 Trl-W Elm/Gr�M CsnlsrR�development SO t0 :1�000.000 SO SO 51.000�000 EI Camino Real Enchr�rwment SO SO 5200,000 i0 f0 f200.009 Eat OrandfHek:yon and TralAc WaY :0 i0 SO f200.000 i0 i1M.000 Facade knorovement f0 000 000 000 000 TOTAL i0 i�W.000 i1��26.000 i�20.000 iY6,000 f1.N0.00i , TOTALC08TS i10�.�65 f�70�104 f1.7�0�E12 i�17.i24 fi46�W7 i4.412.2�i FUND BALANCE SURPLUS/(SHORTFALL) j7l,047 j70,70i :79p.7a (:17,W9) fSpM1,�I iq{,24f 7/9 2137 087 1837 1 1 7 1 Naw: 1.A�W�1 n�mMn ar�DwW ondW provWW Ey Rtl�vabpm�n�/�CY +ne npa�nt bpinnUq wn ww�o.�w�na�m«,�proj.alnu N s%amw��ens...ne alinaw a u�nNen.on popnnu,wW�c1.ana+a�r ooM.��w+.. � Y.TM w6jW piojWt r�w�mriaOln tabls/.Tlr Ap�ncy wpaq�tMw b 0�mnpMbO Griq Ur Impym�n��bn PWi pvp0;tM mmMn w aWnMr d IM kcrrnMY�h pnfprb I�c v�IM M�t tlNN pojx�wW 4ru�N hlo.TM ApNwy�Gpibw�hra d q�'s lax NorMM(1%)b nD�M�Yd a tlw Orat W Mu�rn�rM�nu��xpcbE. In addition to the tax increment revenue estimated from existing properties, the Agency expects a number of projects, whose complefion is e�ected over the next five years, which can produce tax increment value for the Agency's use. These projects are listed for referenoe purposes in Table 4 befow. The j estimated completion dates are provided by the�ency based on building permits issued and initial phases of the projects c�mpleted, and/or project planning discussions with property owners. The project's respectiv�e estimated tax increment value produced is ac�ounted for in the�ear when the project is expected to be oompleted. The Taxing Agency Payments and Housing Set Aside contributions induded in Tat�e� (Cash Flow)acc;ount for their individual gain from the incremental tax value expected from the various . projects itemized in Table 4. ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVEIOPMENT AGENCY DECEMBER 2004 PAGE 19 _____ _____ __--.__._______.... --.----_. __ __._--_�_______�-----. _.—__.___---��__ _..__._..... ____ __.._�. _._ir FNE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE F�DEVELOPMENT PROJECT prol�t. D�tabHon YNr In�M VNw M�t Courtlu�d VIM�ps lorqs OG�04 ii00.00G � �p�� ghppe Oct-04 i�0.000 � g� Oeb04 5600.000 � T , i77.NY COIXYY11d VMps Sabc OCFOB =500.000 5000 (Phpe 2) Slqps OCt-08 :760.000 7500 f�100.000 �C00 TofN i�s.wY , S�nt�Luci�B�N�aWWI Bank OcF04 t1�713.000 11t30 R�MiI OoF06 i�60.00C � g� Oct-04 f100.000 �000 T� �, i'f��i70 Touchstom Pl�ra 8 TowMan�s ReMawant �-� �•� �� p(� OCf�06 t720.000 ��D SM.(�.I oa-o6 teoo.000 e000 -88 TowMama OcF07 i�A.000 � SIM(TowfiWmN) OCt-07 _ 512.000 120 TofN i7s.wY Sbneixsat hom 4 oql M�nkirlVHtrb MY�lorp� EI C�miw Rwl D�o-06 _ t2.000.000 10D00 Total i7�.aoY Fum Supply Company 10K anf�b.rN�N swie� Nov-04 f600.000 � rfoW Faft Wp�Plaza CommMCwl Dw08 i1.300,000 73000 (DeBlruM/s 10 bt Mbced Use PUD) Retld�ntlal D�o-08 i�.� � g� Mo-06 5600.000. 6000 T� 700,0�0 i=►�oae CredcsWs Mbced Uss Cx�ter -24 Dupl�x wd4 Dw07 S3.00OA00 30000 (DeB1�u�+slLoomis) 12.0008F�WofBc� Dw07 SB4U.000 � g� pqp7 ieQ0.000 dQOD Toql �� West ViYye Mbad Uw RobwooCi O�a08 5400.000 ,� g� Wo-08 5100.000 1000 Npter 162 relaN.aflice ros. Dw08 51.0�.000 10000 Totd 1.�0�.000 1iS.090 E.&idps St RWY.oAfe�i r�l D�o-Ob f600.000 � Toql if,wu 0 Le PohfMiw�da Mhc�d Uas OcE08 SZ.tl0.000 21a00 T� 1 ir.wu BrNco Rwd(WhNlw's PUD) To�wMom�s(12) DwOb t1.440.000 14�00 Spance�a Mwkat Shoppirp C�r ReuY D�o�08 51.000.000 10000 ToW �7�09.N6 s�a�wo B�Tarrows Mbced Ute PUD Rpitlantld(961 Dw-07 �.000.000 �� ToW lii.Ow Trf-W.F.YNGrand GnMr . EI Camka RpYFwh HatN,CompMx ,T� �� iM,N� il�.� t. Irdamauon m tl�praNcls oulNrd abow and rwir wap�cYv�mc kiawn�nt D►oj�tlar w Wovid�d bY IM C�h R03ENOW SPEVACEK GROUP INC. ARROYO GFiMIDE REDEVELOPMENT A�OENCY DE(�NIBER 20W PKiE 20 FIVE-YEAR IMPl.EA�NTATION PLAW ARROYO GRANDE REDEVELppMENT pftOJC�T FO��++�r�and Projocts A summary of the planned non-#�ousing projeds and programs in the existing Project Area is presented in the Table 5 bebw,as well as estimates ofi the expenditures tliey will require o�r ihe I�e of this I�lementstion PI�. qiso i�u��are the redevebpment goals and blighting c�ondidons ihat tlie action seeks b�address. g.: � , f I f i I { t � E i � 4 � � � � � ROSENOW SPEVACEK C�RQUP WC. ARROYO GRANOE REDEVELOPMENT A�iENCY DE(,EMBER 2004 PH�t3E 21 FNE-YEAR IMPLEMENTATION PLAN . ARROYO GRANDE REDEVELOPh1ENT PROJECT Estlmeted Aeenc.Y Time Frame Goals Achieved M.. � A�minishatlre stalf Tkn Fak Oaks(Polin)P+rkinY�t �'� Facoas tl�et prev�eM a substantlelY hinder the tlwu P�wide for Ihe�ehaWitation d camnerdal a�d induatrial strucMes �viable use a capecilY d IWs wch as 2005-06 Enhanoe the bng te�m ecaartdc weM-bein9 d the comnunKy �� 515.000 Brl�co Terraces Mi�d Uss �-� Prwide ior Ihe rehabikatiai d cannerda�ard industrial strucMes P.U.D.ProJect enn, and residerm�awe�rre u�ns �oe�ec�ed �aavenr�and 2oosos Tr1aAl.ElmfGnnd Center 2006-07 UeD�eaeOed or sfagnard D�V�Y values and S1�000,000 I �»bP��p�t Enhanoe!he bng tertn ecawmic weM-bein9 of the cannunilY �inves4nenb I Encaurape joint and aoopaaUve_elfats ama�9 ProP�Y�5. busN�esses and Public age�des b actieve deakable eeatwmb lack d neoeseary��fac�Ues tliat en9 . devebpment goels and programs b eGminate digM twnnaNY fand in�bo�ods I Ease B�fi��no.meM 2004 �w��re Anprwe�sucn as tt,e�econaeueuon rne e�dssence d inaaequate wdic�p�ve�, nan:�sbaw�e sta(r rme P�t � of sdeets and W�dscaDin9 peikinp fa�or udYtles � EI Camka iWl ENunam�M 2007-08 Provide pudic irdraatnxture imP►o�rt�ents such as 1he�eoonstruction The e�dstence d inadequate WbBc�npmve�• 520�,000 � and eriha�men taf streets and la�scaping PeAcin9 fac�ilies or� IPrwide WbBc cammunNY fad�tles wch as p�bYc buildkqs and Lack d�ry P��f�namsMy famd � faeilfie�which are oecessarY for the elfecNre redevebPment d ��s PoN 011iw R�bptlon Astistanos 200405 ��'� Administradve Staff Time East GnndAldaYon and 2008-08 pr�e pub6c MMiastructure improvemerks sud�es the�truc6on ��^�O�Gon netwaik and 5250.000 rra�nc way Fa�aa.� arw e„ne�nc a��d�v�e v��n,au� Ladc d�ecessary conrnerc,�l tadities C�at are Ca�rtland VN 200406 E�anoe Itre tam ecawndc ' of the oomm fand in Admi�sUadve Staff Time ladc d neoessary�rna�dd facitiea that�e s MarM�t CM�Mr 2007-08 EM�anoe Cie teim econwnic ' o(the oorn�n ' nonneMf�ta+W n�i�o�oods Administrative Stalf Tme i� ti TAL PItOORAM�sT 51,�85.000 I , I ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY PAGE 72 ' DECEMBER 2004 F'n�Year Implemer�a�ion PI� Arro�O Grar,de Redevelopment Proje� � . The Agency has formulated the following r+e�v�elopment goais and objectives as a means to eliminate and prevent the recurrenve af the ewsfing blighting o�d�ions in the Prnject A�a: 1. Enoourage the �devebpmerrt af the Project ArBa subjed to and oonsistent with the City's General Plan and/or specific developrnent plans as may be adopted from time to time through tl�e 000peration of private enterprise and public agencies; 2. Enhance the bng terrn ec�nomic well-being of the oommunity; 3. Provide for the rehabilitation of commercial and industrial stnx�ures and residential dw�elling units; 4. Provide public infrastructure impr+ovemer�tss and community faalities, such as the installation, oonstruc�ion, andlor reoanstnrction af streets, utiliti�, p�b�ic buildings and faabtie.s(such as facc:ilities for pedestrian circulation and parkir�g faalities), storm drains, utility�underc��undir�g, or stn�dures, str+set ligh�ng, landscaping and other improveme�s which are necessary for the effedive redevebpment of the Project Area; 5. Provide for partiapation in the redevelopmer�t of property in the Projed Area where feasible by owners who agree to so partiapate in cor�formihr with the Redevebpment Plan; 6. Enoourage joint efforts and cooperative efforts among prnperty owne�s, businesses and public agenaes to achieve desirable ec�nnomic devebpment goals and p�grams and to reduce or eliminate existing blight�g conditions; 7. Increase, improve and presenre the community's supply of affordable housing; Effective implementation of projects and programs that aim to achieve these goals is consistent with the Agency's mandate to eliminate and prev�ent the prevalenoe of physical and ecoramic blighting c�nditions in the Projed Area. By supporGng existing homeowners in efforts to upgrade their p�erties, assisting potential homeowners in purchasing houses, and prov+ding assistance to renters,the Ager�y will help preserve and expand housing opportunitie.s availab�b�bw-and moderate- income households. In supporting existing and attcacting new retail,commercial,and j industrial, the Agency can w�o�lc toward expanding employmerrt opportunities for ' residents in the Project Area and Citywide. ROSENOW SPEVACEK GROUP INC: ARROYO GRANDE REDEVELOPMENT AGENCY DECEMBER 2004 pp�E� � � � � � FNE-YEAR IMPLEA�EN'fAT10N PLAN ARROYO GRANOE REDEVELOPMENT PROJECT /wfl'1�1�S�1�Of1 Of�16��6fri611f8�p1�1'1 As detailed in the Intnoduction of this Plan, the Agenc.y is required to produoe an Implerr�entation Pian every five y�ears. After adopti�on o�'the first implemenbti�x� plan, a new plan is to be adopted every five years either in oonjunction wlth the housing element cyde or the implementation{�an cyde. Vriple�n.nfa�lon Plan Adoplion Pr000ss Each Implem�tation Plan must be p�ted and adopted at a�y notic�public hearing af the Agency. Natic�e o#the pub�c hearing must be cronduc�ed pursuarrt to this Sectbn 33490 of the Law, The Notice must be published pursuant to Sed'an 6063 of the Govemment Code,ma�ed at lea�t three w�eeks�advanoe to all persons and agenc�es that hav�e reques�d notioe, and po�ed � �leest four pemian�t plaoes w�in the Projer� Area for a perial vf tfiree w�esks. Publication,mai�ng,and posting shaN be oompieted not less than 10 days prior to the date set for hearing. The AAe�cy may amend the impiementation plan at any time after c�axlucting a pubGc hearing on the proposed amendment. Nid�Tonn Irr�planontation Pla�t�riwv Procoss Af least onae within the fiv�s-yea�term of this Implementation Plan, the AQency must oondud a public hea�ing and hea�testimony a�aU inter�ted pa�ies for the purpose af reviewing the redevelopment pian and the oomeapor�ding implementatiort for each redevelopmerrt project. Tttis I�earing mu�take pl�c�e no earlier than tw� years and no later than three years after the adoption of the Implementation Plan. � ROSEMOW SPEVACEK(3ROUP INC. ARROYO(iRANDE REDEVELOPMENT A�GENCY DECEMBER 2004 PAR3E 24 � � FIVE-YEAR IMPLEMENTATION PLAN ARROYO GRANDE REDEVELOPMENT PROJECT The Agency's Ten-Year Housing Compliance Plan. is provided herein as Appendix A to this Implementation Plan. i ROSENOW SPEVACEK GROUP INC. ARROYO GRANDE REDEVELOPMENT AGENCY � DECEMBER 2004 PAGE 25 � i _ - -� � Attachment 2 Arnoyo Grande Redevelopment Project ��z_.CITY OF �C �IIFONN�Aj�. � . �� . 1�� . . �� ' . .. . .. .... . . ��. _ .�; � � . . . II �� . . . . � t �� ". . �� I� � �:,.. �.. . Appendix A-to the Arroyo Grande Rsdevelopn�ent Proj�ct 5-Year Implementation Plan (200405 throuah Z008-09) , Decem ber 2004 — F I NAL Am�yo C�ande Redev�loprne�tAgencY PO Box 550 214 East Branch Street Arroyo Grande, CA 93421 Q RSG INTEt,LIGENT GOMMVNITY OHV6�OPNlNT ROSENOW SPEVACEK(3ROUP INC. 309 WEST 4TH STREET SANTA ANA,CALIFORNIA 92701-4502 . PHONE:(714)541-4585 FAX:(714)541-1175 E-MAIL•INFOC�WEBRSG.COM Tq�Y�rAfia�lable Housirtg Ct�mpliarx.�e Pl�n Arnoy�o Grande Redevelopment Project Intr+oduction................................................................................. 1 �e9a�Requirement�for Compliance Plans.................................................1 Complianc�with Ag 637 and SB T01 ........................................................2 Contientsof the Canp�ance Plan.................................................................3 Purpose............................................................................................................3 Melhodology and Data Co�itation.............................................................4 � Affordabl� Mousie� P�+oduction NNds....................................... :i Pianning Perbd�►t�orrJabis Fiousin�Production Needs...........................6 Production Meeds over Duratbn of Rsdev�bpmsnt Plen.........................7 RegionalHousing Needs Assessment........................................:...............7 Affordable Units Produced or l�sorved......................................................8 Roplacamiant Hous�y iModuction NNds................................ 10 Estimated Housing Program R�sour�s.................................. 11 Tar+geting of Housin�Fund Expenditures..................................................11 Inoome Catsgories Assisted.....................................................................12 Famiy and Senior Housing......................................................................12 Propos�d I�nplan�ntation Initistiws....................................... 14 Future Planning Period Housing Projects and Proprams........................14 Future Affor+dable Housin9 Prolects..........................................................14 Waber Conservation Program and P�iorita.ation aF Low�er-Inoome Developments...........................................................................................15 Section 8 R�ntal Housing Assistanoe......................................................15 � � ; _-- ___ ; Community Development Block Grant(CDBG)and a�her souroes of Funding to Suppo�t Rehabilitatan of Very Low,Low,and Moderebe- InoomeHousing........................................................................................15 Prioritize A�ency Housing Set-Aside Funds to Very-Low and Low Inoome Hous�tg.....................................................................................................15 Poter�tial Sibes f�or Fubure Production Housing..........................................15 Affordablo Houslry� Cost Limitattons....................................... 17 Housing El�nwnt Consistoncy.................................................. 18 Adndnlstratlon ot tho NousinS Compiianco Plan..................... 19 Implementation Plan adoptbn Procoss....................................................19 Mfd-Term Implerr�errlalbn Plan Review Proc�ess......................................19 � � f i i Ten-Ye�r AfrioMable Ho�sitg�a�r�ifi�rtoe Plan Arroyo Grande Redevelopment Project This document is the Ten-Year Affordable Housing Compliance Plan ("Complianoe Plan")for the Arno� Grande Redevebpment Project ("Project") of the Arroyo Grande Redevebpment P�ency ("qgenc.y"y"). This Compaanoe Plan incorporates a summary of the Agency's affordable housing produdion adiv�ies since adoption of the Projed Area and presents an af6orcfable housing produdion plan for the first ten-year planning period(200405 through 2013-14). The Project Area is located in the City of Amoyo Grande, in the San Luis Obispo County,Califomia, located on the Central Coast of Califomia, midway befinr�en Los Angeles and San Francisco. The Cityy o#Arnoyo Grande was inc�orporated in 1911 and is 5.45 squar�e miles in area at an elevation of 114 feet, with a population of 16,523(2003). The City Council of the City of Arroyo Grande activated the City's Redevelapment Agency on August 27, 1996 through its adop�ion of Cit�r Ordinance No. 479CS. The following May of 1997, the Agency weM on to approve and adopt Cit�r Ordinance No. 487CS, which forrnally �tablished the Arroyo Grande Redevebpment Projed Area ("Project Area") and, by extension, approved the complementing 30-year Redev8lopment Plan (°Redevelopment PI�"). Subsequently, on January 13, 2004, the City Council adopted Ordinance No. 551 which amended the Redevelopment Plan to extend by one (1) year the period of time during which the Redevelopment Agency may receive tax increment from the AROyo Grande Redevelop�nt Project. Appraxima�ely 510 acres in size, the Pr�ojed Area encompasses a nurr�er of aroas inside City boundaries with oertain parcels bcated north and south of State Highway 101. The Redevebpme�rt Plan and all of the actiivipes, projeds, and prograrns contemplated therein are compliant with the City's Zoning Ordinanoe and General Plan. Leg�l Re�luireenanls i�Contpliar�ce Plans Pursuant to the requirements of Sections 33413(b)(4)and 33490(a)(2)and(3)of ' the Califomia Community Redevebpmer�t Law, Heatth and Safety Code Secaon 33000 et�. ("Law'�, this Compliance Plan se�s forth the Agenc:y's program for ensuring that the appropriate number of housing un�s are affordabie to very low, low, and moderate in� households as a result of new o�nstruc�ion or substantial rehabilitatan in the Project Area. Furthermore, the Law provides for further definitions and requirements fo� the allocation of housing funds as summarized bebw: ROSENOW SPEVACEK GROUP INC. PAGf 1 TEN-YEAR�1FFORDABLE HOUSING OOMPI.IANCE PLAN ARROYO GRANDE REDEVELOPMENT PROJECT The CRL defines and limits assisted income categories as follows: �Low Income-persons or households whose gross income does not exceed 50%of the area's median income; �ow Income - peROns or households whose gross income are greater than 50% but do not exceed 80°.b of the area's median income;ond Moderate-Incom�- persons or households whose gross income are greater than 80% but do not exceed 120% of the area's median income. The CRL defines Affordable Housing Cost as: -�Low-Not more than 30%of 50%of the County median household income; -�-Not more than 30%of 70%(or 60!for rental projects) of the Counfy median household income;and -Moderc�gt -No�more than 35�of 110% (or 30%of 120%for rental projects) of the County median household income. Compliance wilh AB 637 and SB T07 This Compliance Plan is consistent with rec�ent changes enac�ed into the Law � pursuant to Assembly Bill 637, (Lovu�enthal) and Senate Bill 701 (Toriakson). Among these significant amendments are: ■ 55/45 Year Minimum Affadabilitv Periods: Effective January 1,2002, all new or substantially rehabilit�ted dw�elling units assisted by the Tax Incremer�t Housing Set Aside (°Housing Fund'�, replaoemerrt housing, and indusionary housing must be afforclable for 55 years (rerrtal units) or 45 years (owner- occupied units). Units assisted, reh�bilitated or c�nstructed prior to January 1,2002 may have shorter time limits. ■ Subsbntial Rehabilitation: After January 1, 2002, substantially rehabilitated dwelling units' means all units substantially rehabilita�ed with agency assistanoe. Prior to January 1,2002, substantially rehabilitatec!clwelling units means substantially rehabilitated muiti-family rental dwelling units with three or more units regardless af whether there is agency assistance, or single family units substarrtially rehabilitated with agency assistance. ■ Realacement Housin,�: Effective January 1, 2002, 100% of all replac�ement housing units must be affordable to the same inoome cafiegories as those displaced. Previously, onty 75% of the units had to match the disp�ced income categories. ■ T�rgeting Housir� Fund Exoenditures: Effective January 2003,tfie Law now requir�es that Housing Fund assistaru�e durir�g the 10-year Compliarx�e Plan mirror the community's needs, both in terms of the inoome c�ories needed,and the number of family(versus��ior)housing needed. ('The Law provides an additional frve years to meet this requiremerrt if an agency ROSENOW SPEVACEK GROUP INC. PAGE 2 TEN-YEAR AFFORDABLE HOUSING C�OMPLWMCE PLAN ARROYO GRANDE REDEVELOPW�NT PROJECT deposited less than $2 million over the first five years of the Compliance Plan.) Co�rbents of tite Contp�nce Plan This Compliance Plan has been devebped to acxomplish the following goals: ■ To account for the number of afforcfable dwelling units, either oonstn�cted or substantially rehabilita#ed in the Project Area,sinve its adoption; • To forecast the estimated number of dwelling units to be privately devebped o�substantially rehabilitated.between fiscal yeats 2004-05 through 2013-2014 and over the duration of the Redevebpmer�t Plan; ■ To forecast the estimated number af dw�elling units to be devebped or substantially rehabiMafied by the Agency bet�nreen fiscal years 2004-05 through 2013-2014; ■ To projed the availability af Agency revenue for funding af�orclable housing production; ■ To identify implemeritation poGaes/programs and potential sites for affondab� � housing development; ■ To establish a timeline for implement�g this Complianoe Plan to ensure that the requirements of Sedion 33413 a� met during the ten-y�r period befinreen fiscal years 2004-05 and 2013-2014;and ■ To review the consistency of Agency afforrlable housing goals, objectives, and programs pursuant to the City's Housing Element. � Since 1976, redevebpment agencies have been required to assure that at least 30% of all new or substantially rehabilitatsci units de�reloped by an agency are available at afforciable oosts to households of very low, low, or moderat�inoome. Of this 30%, not less than 50°k are required to be available at affoRlable oosts to very low-invome households. Further, for aU units developed in the project area by entities other than an agency, the Law requires that at least 15°Yo of all new or substantially rehabilihated dwelling units within the project area be made available at affordable oosts to low- or moderate-ino�me households. Of these, not less than 40°k of the dwelling units are required to be available at affordable costs to very low-inoome households. These requirements are applicable�o housing�its as aggregated,and not on a pr�jed-by-projed bas�to each dwelling unit cx+eated or subshar�tially rehabilitated,unless so rrequired by an agency. In 1992, the Law was amended to require redevebpment agencies to prepare a plan that demonstrated how the agency would achieve the af�oremerdioned affordable housing mandates. Known as housing oompliance plans,the Law also requir�es agenaes to update said plans every five y�ears. ROSENOW SPEVACEK GROUP INC. PAGE 3 TEN-YEAR A�FOROAB�LE HOUSINC3 COAAPUANCE PIAN ARROYO GRAI�E PROJECT IIA611fOtblo�and D�ata COmpYa�iO� . This Complianoe Plan takes into acoourrt all residential oonstruction or s��tial rehabilitation that has oocumed within the Project Area sux:e adop�ion of the Plan. In order to detertnine affordabie housing produc�bn needs; the C.ompli�noe P�n � acoounts f�or existing resider�tial construdion and su�al �abi�ion, and indudes projec�ions af new dwelNng w�ts that may be oonstruc�ed or substantielly rehab�1itated du�ing the�en y�ear P��91��• Historir.al construction and substeMial r�ehabilitation statistic� were provided bY the ABency. ft should be noted that nei�ter the existing housing stodc nor projections for future dw�el�ng �its include any units �o be d�reloped by tlie �°►9encY• How�ever, the Agency wdl aontinue to cooperate w�h and p�vide assistanoe and irx;entives � Private dev�elopers, in order to meet af�dable housin9 pnoduuc�ion needs. � � � F:OSENOW SPEVACEK GROUP INC. PAGE 4 � ) � � � � Ten-Ye�AfTor�dable Housing C;o��plia� p!� � Arroy� Grande Redevelopment Project , . , This section desaibes the qgency's projected Production needs for the planning Period (2004-05 through 2013-14) and over the greater duration of the Redevebpment Plan. January 1997 tivu Ssptsmbsr 2004 � � FMvats . 5 wq P pn� Ptiv 2 sueror�enro v�oro� 2 a 2i 2 Z 4 2000-05 Uvu 20pB.pg � 61 WA t� �%� • 44 Subtohl5 Y�u PMo� � � 15 22 37 2008-09 tlw 2013-14 � 122 d P v 81 N!A Pro lAn� �0%M • Priv q4 Sub6o413 Yw hrbd � 37 1YD7•2014: � tb � 37 Tofal T�n Ywr P�rbd a�d Prbr �d F�d�bne� 574 91 � n Remaining Term(20142027) � 7 . 3 �� u►�.. �w a a. wa TOTAL TERY:1Yi7-2027 �� ZS gs P ct M�a � � 110 � �� Aq unks an rwnwd to b�prod�wd h'W�4 d�vMOp«s. 2) 3� FsWnat�a w�nps r�nur ppdiw�tlon ot tY2 O�Ldrd uNWyNr han t987 w 1004. 4� Ean�n«ad N.r.os amum woaucno�a�s d�ryr or.d a,�eao m z000 nouwp v«,a. TM wtlmrlet aboh IncMq�1M hauNnp wdb W W buNt wr tM�ct 10 Y�PMbd as�ccanted for In Table 3 bdav. . Table 1 summarizes the,�gency's Affordabie Housing productron Needs for the • period from the 1997 adoptia�of the Projec:t Area to 2004 and provides proJected needs for the next two five.year periods based on historic�l oonstruction tr�ends and the per�centage of overaN housing consbuc�ion projeded to take plaoe with� the Project Area. Affordable housing units are based on the pe�entages requined by the Law. Acoording to data supplied by the Building and Fine Departments, a total of 945 units we�e built cityuvide betvu�een January 1997 and ` September 2004. During this 7.75 year � �n�� period, an average of 122 units we� , per year. Of the 945 units, roughly 26 units we�+e oonstruc�d� w the Project Area boundaries. Of the 26 units built from 1997 to Zpp4, the ' corresponding housing nee�fs amount to 4 affcxdable units, 2 of which must t�e ; restricted for very low-inoome and the remaining 2 restric�e�for low to moderate- income households. � � ROSENOW SPEVACEK GROUP INC. PAGE 5 TEN-YEAR AFFORDABLE HOUSING WMPLIANCE PLAN ARROYO GRANDE REDEVELOPN�NT PROJECT In the tw�o subsequent five y�ear periods shov�m on Table 1,the Agency estimates that 40% of the 122 (ave►age from 1997-2004) new citywide housing units per year or 48 units will be oonstructed within the Projed Ar�ea. This is based upon the peroerrtage of overall housing opportunity sibes located within the Projec�Area as identified in the 2003 Housing Element. In addition to the 26 units already built frvm 1997 to 2004, over the 2004-20�4 period af this Complianoe Plan, i� is estimated that 488 housing units vu�ould be built in the Project Area. An estimated 514 housing units would have been built in the Projed Area from 1997 to 2014 thus triggering the following statutory housing requirements: • Fifteen peroent (15%) or 77 of the 514 units mus# be affiordable to very low, low and moderate inoome Fiousehotds. o Forty peroent (40%) or 31 of the 77 units must be affordable to very low inoome households; o Sixty percent(60%)or 46 of the 77 units must be affordable to low and modera�inc:ome househoids. It is antiapated that,as the o�mmunity a�roaches"build out,"housing produdion will sbw from its higher r�eoent rates. For esfimat�g pu�poses, the 1990 thru 2004 annuai average of 75 units is used for the fmal 14 yea�s af the redevelopment pian. Ext�ding this cak,ulation thn�2027, it is estimated that the total afforciable housing requiremerrt for the Agency wiU be 140 un�s, further broken dovm into 56 units for very low income households and 84 units for bw and moderate irxome households. : Plaming Pa�riod Aflonlable Houslrg P�oduction Ireods Section 33413(b) of the Law requires that not les.s than 30% ("30% units'� of Agency devebped or substantialy r+�abilnated housing units and 15%0 ("15% units'�of all other units devebped or substantiaUy rehabilitated within the Project Area must be reserved and afforrciaable to bw and moderate-inoome households. These affordable housing producction requirements must be met during the planning period, which ends after fiscal year 2013-2014. To satisiy the Agenc�r's production needs, units that are either developed or substantially rehabi�tabeci must feature 45 or 55-year covenants. Units may be oonsuuc�ed inside or outside the Project Area, but units provided outside a project area oount on a 2- for-1 basis. The Agency may also pu►�chase 5ryear affordability covenar�ts on muttiFamily units. Currently, the Agency does not intend to devebp or substantially rehabilitate existing housing units either inside or outside the project area. However, the Agency and/or City may assist or partner with a non-pro�it organization or the San Luis Obispo Housing Authority to aoquire one or more sites to facilitate affordable housing c�nstruction for very low ar�d low income rental or ownership development. ROSENOW SPEVACEK GROUP INC. PAGE 6 TEN-YEAR AFFORDABLE FIOUSING COMPLIANCE PLAN ARROYO GRANDE REDEVELOPMENT PROJECT Productlon t�leeds a�Duratlon of 1�lsMelopmerrt Pl�t Trend Analysis Until recenUy, the bulk of the Project Area was desgr�ated non-�sidential on the 1990 General Pian and mned as O�'ic�e, Comfneraal, Industria! and Public Faality districts. The 2001 General Plan Update changed these to Maed-Use designation albwing muitiple-family r+esidential devebpment. Durhg latie 2003 and 2004,the City also ametxled its Devebpment Code to implement the Mated- Use zones and enable mulGple-family developmer�ts. Whene almost ali residential development was previously zoned to be oonstruc�ed oulside the Projed Area, the Community Developmerrt Depa�tment now estimates that . approximatey 40% of "Hous�g Opportunity Site" potential �sidential development will be built within the Project Area. Most of the higher densit�r, muttiple�arr�ily and mixed-use development conduave�o affordability is within the . Projed Area with some initial residerrtial devebpmerrt already being oa�struded. R�egional No�1�ieecls AA�se�ment The San Luis Obispo Council of Govemments (SLOCOG) oompleted its ca�ulations of the Regional Housing Needs P�n and provided the City's spec�f'�c Regional Housing Needs Assessment (RHNA) goals for the planning period (January 1, 2003 through June 30, 2008). Aa�ding to this report, the Cily's housing goal is to acovmmodate 1,192 t�using units over this period;these units are further broken down by income category sut�goals, as summarized Table 2 bebw. . , I Above CITY Ve Low Low Mod�rate Mod�rate Tot�ls Arroyo Grand� 310 223 259 400 1,1�2 Atascadero 345 254 304 456 1,359 Grover Beach 178 142 166 200 686 Morro Bay 185 122 129 162 599 Paso Robles 627 467 520 651 2,266 Pismo Beach 150 102 105 173 531 San Luis Obispo 1,484 644 870 1,185 4,383 � County Unincorporated 1,029 778 929 4,284 7,020 Regional Total 4,308 2,933 3,283 7,511 18,035 Source:San Luis Obispo Counc/l of Govemments The share of the very-bw and low-income afFordable hous'ing •units to be �produced is nea�ly 45% of tt�e tatal RHNA goal for the City. Moderate-itx;ome housing units represe�rt roughy 22% of this g�l while Above-Mode�ate housing oove�s nea�ly 33%of the City's RHNA goal. ROSENOW SPEVACEK GROUP INC. PAGE 7 TEN-YEAR AFFORDABLE HOUSING OOMPLIAWCE PLAN ARROYO GRANDE REDEVELOPMENT PROJECT It should be noted that the trend analysis and projection presented in Table 1 differ from the City's 2003 Housing Element and the cument RHNA goals as determined by SLOCOG and the CaliFomia State Department of Housing and Community Development(HCD). While the City's Housa�g Element polic�es have been designed to meet the RHNA goals, the figures within this plan ttave been determined based upan the most realisUc housing c�nstruction projedions in order to ensure complianoe with redev�ek�pment housing requirements. Of the 1,192 RHNA goals, the veryt bw, low and moderate income sub�oals add up to 792 units. Based on the analysis presented in Table 3 below, AAency and Cit�r effo�ts may produoe up to 189 unitss within the Project Anea and citywide. This would o�nstitute roughly 24�0 of the RHNA affordable housing unit goal for the City. AfFobable tJnits Prod��:ed or li�ervad Until receMly, given the ladc af adequate finanaal nesources aocumula�ed from the low- and moderate-inoome housing set aside (20%), the AAency has not been able to invest in or initiate the construdion or rehabilitation af housing units since the Projed was adoptsd in 1997. Hrnnrsver, for the past three years, the Agency has vwrked on nego�iations to reach a Disposition and Devebpment Agreement (DDA), which was secured in 2004 that will cxeate 107 unRss for very low and low�inoome senio� households. Concurrent with these e1Fo�ts, the Agency has dedicated significant staff r�esouroes to assist vafi�us residential development projects p�+ogress through the planning and permit process as rnrell . as faalihate various innovati�re f�mding approadles. Table 3 bebw summarizes some of the projec�s in which the Agency expeds to pa►ticipate, in partnership with local housing authority and People's Self Help Housir�, a nonprofd affordable housing organization, and neighboring aties, over the durati�n of this Housing Plan to pursue the expansion of housing afforciable to low- and moderate-inoome households. Based on the esfimate of the affordable housing units fo be pr�ovided over the next five years frvm projeds that ha�re been permitbed and/o�ane undergoing the approval prooess, summarized in Table 3 below, an average af 38 urrits wi11 be buift over the first five year period of the ten year oompliance plan. ROSENOW SPEVACEK GROUP INC. PAGE 8 TEN-YEAR AFFORDABLE HOUSING OOMPLWVCE PLAN ARROYO GRANDE REDEVELOPA�NT PROJECT No. , dfad�bb T�rm d QorkACAiswd Wb Cat weoiaw�raawwNa.ar r+..r..naE,amer aaa.pow.�.er �a e o by... �so.000 rrq.ee m a.,�a�+�n�dd. Cowtlr�dRM�Wl�nb�PPrYnxb hr»+n0 tlr8bddlbuYi�a M7 78 31 16y�r� fi12,000 b Nnbr InuNWtl� rwon.m�.w...�e rew�naw w.w..oa�e ur aook ae�a+ro.Mwi. u s is �o y... sun Tw�w m b».�a mmr.o.�,mn.nou.nad. cn.�.w.ww u..anrr awN..ou E�rw w.aoc�araur�a�.rer 2 z �o yrr. san rms mbwrd.imrr►Inoan�rouWiau. . � NMaoAJnbTavAwn�� RMrN�nOEWMbtl�BbekdHa�NiD�� 1S 8 Y 0 30�w� 9dlTrtr - . b b�►rd mad�nl►tiomr hou�Yia10� � TM1WCrNM Prwrwantl IM8lodcdHa�Npw�YEN 19 ! t1 �6yMS ShRTN11B m bw W mo0o�binoa�»hou�Miald� � � �OM'��WP R'�M�� 9bekdNOUMY�� 17 1 10 E6y�� SMfTkll! . b bw ard mOtlraetAOOnM houWiolOr � WIMrDTOTALFNEYlARMOIAINOFl100RAM 1EY BB 51 U �pp Based on the esUmates provided in Table 3, the Agency's efforts to support residential development may produoe up to 189 af�rdabl� housing units within the P�+oject Area well within the 2004-2009 period. This would in es�senoe enable ', the Agency to meet the 140 unit r+equirement triggered by the housing units buiit sinoe the creatan of the Projed (1997) thru the end of the Prnjed ArBa term (2027). j However, the 189 affordable units the AAency expects to be built over the 2004- 09 period woufd not be sufficient to meet the 792 unit RHNA gaal for 2001-08. The Agency and City c�uld, based on these estimates, mee�roughy 24%af the RHNA goal,which is in itself a worthy achievemerrt given the real estate pressure towarcl market-price housing and the water and land constraints. This t�te indudes only those poter�tial projects for which some level of pl�n�g is underway. The Cit�r p�jects that other proposals wiN be devebped to pursue the RHNA goals. The mixed-use zoning in the Project Area is designed to acvommo�ate the capability to meet the RHNA goals. ROSENOW SPEVACEK GROUP INC. PAGE 9 Ten-Ye�r A#�or+dable Hous�ng Corn�liar�tt�e Plart Amo� Grande Redevelopment Project . , The Law requires that whene�r dwelling units housing low and moderate- income households are des�+oyed as part of an P�ency project, the Agency is responsible for ensuring that an equivalent number af replacemer� units are construded or substarrtially rBhabilitated. These units must provide at �the same number of bedrooms destroyed, and 100% of the replacemerrt units musf be afFordabie to the same income categories(i.e.very low, low,and moderate)as those rerrroved. The Ager�cy receives a full cx�edit for replacerr�ent un�ss created inside or outside the Projed Area. Acoording to Agency staff, no units have been destroyed by Agency adiviry. Additionally, no units are expeded to be destroyed or removed as a part of an Agency project during the pianning period. Therefore, no units are expe�ed to be replaoed as a result ofi the Agency's housing adions during the upcoming Housing Implementation Plan period. ROSENOWSPEVACEKGROUP INC. PAGE 10 ; � I _ Ter�Ye�Af�orriable Housi�g Cornpii�nce P'Mn Arroyo Grande Redevelopment Project One of the qgency's primary souroes of rev�enues for housin9 P�'o9ram implementation is the annual 20�o housing set-aside deposits. The Law requires that not less than 2096 of ail tax increment r�ev�allocated to the Agency must be used to incxease, imprvve, and presenre the oommunity's supp�y of hous�g available, at affordable housing cost, bo persons and families of very low, bv�, and moderate-inoomes. Table 4 below summarizes the qgency's estimated Low and Moder�te-Inc�ome Housing Fund balance, rev�enues, and e�end�ures over the duration of this Housing Plan. The forecast of revenues is based on a conservative 2°k growth rate in Project area secured assessed values. The cash flows are based on estimates of the tax incremerrt funds only. However,the City will supp�merrt this funding witl�other scwrces of revenue, primarily In-Lieu Fee funding. , z . �aas �aea� �a�ae r, �. �.ar,ar.n.tn s+e4e� s+at� �400v �taa s�e4aw �esrAe¢ �a,fas �v,� ��eps r,w,oei I 1Mu 7actoaret ie6e� �8(it� S12fA61 t/t�BB6 S�4ee6 t�ib9� i�M4 ti�Q3Bt S�q47D f314818 R�f,1D� Mi96�41��8 :1�712 51,7� 51.781 tt.617 :t�i 51.�! si,� f1.�7 f?� �?A� �7Ui Tdll . . ��1 �88 f11?b�6 116.�t 318 3�L,'�p f31 �.��p �� F�ur�1,l�hlhar�6Qa fiq� s140m f15mD i�000 y��D �818 521.�1 S21,BOD �0& f1�,164 i �d�d f11Z00D Bhooft�adN6dtleApla ��D � 1240D ��D litO�hAow �f?t� �i�� ►,71! �Q172 �3Q j�� 7 6�pAiq�dhiYo • 1.ByrtipaifM�hhrrios�wYdi�trsahhl�obts4ar�dbO�eYMm�aFhap9fhl�Rrd(a¢ . 2 Eln�poJdCWa4'Ii�ro6�0asMdl�w4sln�o�� ' ��d�0�7�m+�Dsl�at p��oltedF��F17y�pBe�rt � � � 3 hUeu Fv�Wmtl�ltFtr/sMO � Based on these projec�ions, the Agency may have approximately$1,876,041 of housing fund revenue and fund balanoe during the 2004-2014 housing complianoe period. Tar�tlng of Howi�g Fund�r�dlbur,�s � As set forth by Section 33333.4 of the Law, each agency shall expend, over the i duration of the planning period 2004-05 to 2013-14(the Compliance Plan period), � the mo�ys in the Housing Fund in proportion to the oommunity ne�ed, both in ` terms of the inoome categories and the number of s�ior households assisbed. ; �� a ROSENOW SPEVACEK GROUP INC. PAGE 11 � -- - — . _ __ — ----- TEN-YEAR AFFORDABLE HOUSIWG COMPLIANCE PLAN . ARROYO GRANDE REpEVELppMENT pRQ1ECT Pursuant to Section 33334.4(c), the AAency will have 5 additional years beyorxi the 10-year planning period (15 years t�al) to meet these obligations, sinoe it deposited less than$2 million in the Housing Fund during the first fnre yea�s. ��gori�As�ed Pursuant to Sedion 33334.4(a)of the Law, Housing Fund expenditures must be expended at a minimum in • � proportan to the Cdy s fair share of the RHNA unit need for yery low and low income units as oompar+ed to fhe total un� need for very low, bw and moderate inoome units. The number of units a� each inoome category in the City's RHNA f�ur�s may be adjusted for units not assisted by the Agency that feature 55 or 45-year covenants. The current RHNA figures for the Cihr cover the bme period of 2pp1 through 2008, and indic;ate a need for 259 moderate-irx�me units, 22�lo�inc�ar�uniGs, and 310 very low-income units. Based on these figures, the Agency's Housing Fund expenditur�es must be spread among the fdlowing categories; ve�y low inoome 39% and bw income 28% with the remaining 33% af tlis funds available for use in any very low,Iow and mocierate income housing projeds. The $1,876,041 of available Housing Fund revenue would need to be aYoc�d based on these RHlyq_based r�tios,as sumrna�ized in Table 5 bslow. Pursu�t to Section 3334.4 of the Law,the Agency must, at a minimum, spend 67°Yo of the housing funds toward the cneation of units that benefit those ho�u�holds in the very low and bw inaome categories. The remaining 339'0 of these housing set- aside funds can be sperrt on projects benefiting very low, bw, or mode�ate income households. I Income Category Allowa4le Ex ndlturos Unrestricted 339'0 $g�g,pgq Low 28% $525,291 Ve Low 3996 $731,656 Total Affordabls �ppq, $��8�6�04� 1. Redevelopment Law requires that the Agency spend at least 67%of the Housing Set-Aside and In-Lieu housing funds tow�erd the production�very low-and low-income housing units. The remafning 33%of the funds are unrestricted and thus they can be allocated to very tow,low and moderate income housing prolects. Fanlily and SerfiOr HoYSing ;ry ,: Sedion 33334.4(b) requires that Housing Fund expenditurBS for senior housing � also be in proportion to the oommunity's populatan of that age, acoording bo the most recent Census. Acoordingly, sinoe 20.3% of the City's Census 2000 i 4 ROSENOW SPEVACEK GROUP INC. PAGE 12 � i � i � � � TEN-YEAR AFFORDABLE HOUSING COMPLWNCE PLAN ARROYO GRAN�REpEVE�pp��p�ECT population was over the age of 65', not more than 20.3% of the qgency's available housing fund revenues (apprnximate projected for the lannin y $�,�6 � �e $1,876,041 p 9 Period) may be exPended on senior housin9 Prolects. The Agency wiU provide fmancial assistance (approximately $100,000) ov�er the 2004-2005 period from the housing funds to the Courtland/Grarxi Senar Apartments proJect, which will produoe 107 units affordable to bHr-inoome seniors. Ac�orcfin9ly� the Ap�ency can use up to $280,836 housing fur�ds toward the construction of senior housing. With 79.7% of Arroyo's populapon being under the age of 65, the dedicate this portion of fhe housing funds towerd the deve �� must housing units, inGusive of families and ��t of non-senior $1,495,205 of the housi funds bein �le individuals. This translates into population. �9 9 spent towarcl these segments af the Cily s � F � ,:' � ! i ' � f i I ' U.S.Cer�sus Bureau. Fact Sheet,American FactFinder. (hnp:�/fac�i�der ce�sus aov)—c�r�q�yo�nde 200o Population search end summary. ROSENOW SpENACEK f,ROUP INC. PAGE 13 Ter�Ye�r Af�ondable Housing Cottr�pliarx�e Plan Arroyo Grande Redevelopment Project • . The Agency proposes to implemerrt a range of programs to assist in the development of housing projects that can tran�late irrto low- and moderate- income units or In-Lieu Fees, which tt�e Agency can then use in other affordable housing efforts. A cxucial effort to be undettaken by the City and whidi dir�y a�tfeds the Agenc�r's abilit�r to meet the RHNA goals is tF� et�sdive irnplementation of the Water Conversation Pr+ogram and efforts to identifyy additional water sourQes. At the current c�nsumption rate of 190 gallons per day per capiha and given the City's 6°� available w�ater supply, 429 units wou�i be acoommodated in the City rather than the 1,192 units required by the RHNA goals. How�ever, the City is currently expanding its water consenration efforts and has initiated a number of studies on potential addidonal water sour+ces. Fua�e P�rd�t9 Pw'iod Nousin9 P�e�ls and Progr�m The Agency may,to the extent permitted by law ar�land use designation, inside or outside the Project ArBa,acquire land, sell or lease land, dona�e land, improve sites, aoquire affordability covenarrts, construct or rehabilitate shudures, or use any other method authaized by Law, in order to provide housing for persons and families of low= or moderate-inoome. All housing projects will be required to restrict a peroentage of units for very low, bw or moderate inc:ome famdies. The peroentage is based on density and thus, density bonuses will be used to increase the production of affordable units. The Agency may also prvvide subsidies to, or for the benef'd of, such persons and families or households to assist them in obtaining affordable housing within the Cit�r. The Agency will continue its efforts to seek motivated property owners, devebpers and builders to partner and meet the affordable housing standards set for the Agency by Law. The Cit�r through rts General Plan will explore programs and funding (in addition to tax increm�t set aside funds)for citywide produdion of affordable housing. It is expected the�ency's affordab(e housing prqdudion requirements to build very bw, bw and moderate-income units will benefiitt from this action. Future At�clable Flousi�9 P�ojvcts The Agency currently is involved in assisting the Courtland/Grand Senior Apartments Project during 2004-05. The Agency's finanaal and admin�trative assistanoe will provide 107 affondable low inoome seniors wi��the Project Area boundaries. In addition, the Agency may provide up to $1 miUion in Housing Funds,along with City funds,to a project expected to praiuce afforclable housing units — the Tri-W Elm/Grand Center mixed-use project It is also planning to ROSENOW SPEVACEK GROUP INC. PAGE 14 TEN-YEAR AFFORDABLE HOUSING COMPLIANCE PLAN ARROYO GRANDE REDEVELOPMENT PROJECT utilize Housing Funds to pu�hase property on Brisco Road for a joint affordable housing project with People's Self Help or the San Luis Obispo Housing Authority. Wafier Conservation P'no�am and Prio�idzation of Lower�lrwo�Yw Develop�nents As previously stated, water supply constraints may cut the Agency's abiliry to meet RHNA's low-and moder�te-inoome housing goals short. Thus,the Agency will monitor the progr�ess and outcome Of the c�onsenration plan. Furthemiore, an important pol'icy statement in the Housing Element is the Ciiy's irrtentbn of ge�ing the bcal. water and sewer provide�s to prioritize these servic�s for housaig development projects that will prnduoe units afforclable bo lower-inoome households. This prioritization would benef'd the P�ency's efFort to ensure tF� produotion of low- and moderate-invome housk►g units in oomplianoe with the RHNA goals. ' Section 8 Rerrtal Housir�g Assis�u�Ce The Cit�r of Arnoyo Grande and the Aeency will oorrtinue to oontract and coorcJinate with the San Luis Obispo Housing Authority to maintain and e�cpend Section 8 rental housing assistance to qualified households. CorrMnunky Devolopnant Blodc tirant(CD�i)and otlt�'sours:�s vf Fu�d�g tio St�ppwt Rehtbi�tatlon o1 Vory L+ow,Low,and Msi�rab� Inconte Hou�ng To augment the limited housing set-aside funds available, the Agency and the City will research, identify, and pursue grants, bans,andlor issuanve of bonds to SuPPo�, amo�9 others, the rehabilitation of seoond story residential units in the Village Core and/or mixed use housing within the East Grand Avenue comdor. p�o�e p�y Housing S�,A�fdo Ftnds�o Very�Low and Lrow Inc�on�e 1�9 Nearly all of the 945 units buift or issued a builyd'mg pecrnit between 1997 and 2004 have been in the moderate and above-moderate income housing br�ckets• The challenge for the Agency and the City is to encourage and s�port housing projeds for very-low and bw�nc:ome households. Thus,the Agency w��develoP a program whereby the available txwsing set,aside funds will be utilized primarily to support low-and very-low inoome housing projects. Po�er�tlal Sitas�or Futune Pr�oducNon Housing qcoorci;ng to the 2003 Amoyo Grande Housing Element, there is about 397.93 acres af residentialy zoned land within the City boundaries. It is estimated that this acreage cfluld yield about 1,268 units over tlie next ten ye�s. Produdion of this qpacity would more than meet the RHNA housing goals for the City. However, Agency offiaals estimate that water oonstraints oould inhibit further residential development within the next five yea�s. -- __ _ __ _. --__.._. __ nerc�5 �ti_vFnQ e�Gnanew c uni icinr_rr►sua ie�re a en� TEN-��O��US��O�PN�NTI PRRO.IP� The estimates of the housing capacity included in the 2003 Housing Eler�nt are being reconsidered as part of an effort by the Agency and the Corr�munity Devebpment Department to get the State's HCD affice to modifY the City's abil"dy and capaaty to produoe units to meet it,s RHNA goals. This ef#ort has not secur+ed approval by the HCD office as o�F the adoPtio� of lhis Complianoe Plan• However, the updated numbers are provided herein fw r'efer'e� a� °0�� purposes. Acoorcling to the updated inventory, summarized in Table 6 below, the City has the potential to produce enough housing units to meet the ind'nriduai income- specif'�c goals set by RHNA given the housing pr�j�ts a�readY appr�ved andlor pend'mg for approval as w�ell as the opportuni�y sites identified• �n addd�°�� e City has taken the steps to enooura9e a�i establish Prooed��eS f°r properly owners to build seoond dweliings on their lals and tfie reoen�Y�t�ed mixed�e pol'icy for some of the C'dy's oommerc•ial oorridas promises to e�d the ppac�ty for more housing units. The updated caPaatY for additioneil t�asin9 units is 1,403. Construdion of these un'rts wiil dependd�n�th�e y`s�a�i� to . manage the current water oonstraints andlor ider�tifY capaaty � Income Cate o Unfts vs. RHNA oals � Very-Low 313 310 � Low 227 223 � Moderate 261 259 ! Above Moderate 602 400 TOTAI 1403 1��9� 1. As of the preparation of this Housing Plan,the numbers � above were proposed by the Agency and the Ciry � for consideration by the State Department of Housing and Community Development as part of an Amendment � to the 2003 Housin Element. a � � I l i i } ROSENOW SPEVACEK GROUP INC. PAGE 16 Ten-Ye�Af�or�ciable FbusYr�g Compli�arx�e Plan Amoy�o Grande Redevelopment Project , Tables 7 and 8 below provide information on the la�its on inoome tor households to qual�yy as low fio mo�erate inoome households, as weH as �mitation on what oonstitutes aftondat�e rerrt as weu as aff�ondable housing c�sts for owne�ship housing units in the County o�San Luis Obispo. ersons n � ow . . Fsmil Income I�come Incon�� Incon» 1 s21,600 s34,550 s43�200 s51,850 2 524,700 s39,500 S4g,350 s59,250 3 $2T,750 544,400 $55,550 s66,650 4 530,850 s49,350 s61,700 574.050 5 a33.300 s53�300 s66,650 s79.950 6 535,800 s57,250 571.550 s85,900 7 $38,250 S61�200 $76,500 s91.800 8 �40,700 s65,150 s81,450 597,750 Source:3an Luis Coun rtrnent d Plenn and Bu •e1Fac:tive March 2004 Unit �ry Low r �ry iab B�drooms Incom� I�com� Incom� Incom� Studb i540 �48 s705 i�1.S84 s1�.538 t'i216, 1 s617 s740 =798 5104,82'1 t159,401 =247,737 2 s694 s833 s1.008 s117,768 =179,427 �'178.a61 3 s833 51,000 =1.403 s141,298 =215.280 s33�4,583 4 894 1073 1655 151688 1107 9181 " sourco:san Lws Obitpo CoucMy D�p�rf�aNM d PMu�Ynp aad 6uNdirp �. ��s a�ow�anow r�a�d.aoas a u�.�o.ad a,ww�y arow.�,as a.+.��w,.d�y u,.rio��,a�oecy a Yr c,xy a s«��.u�oa.vo. 2. �Aexlmum,.MS o�s staw�abo,i.an o...a an nwmptloe u�M.v.ow+�+a�drp i na oanmiu.a b{xoJ�ot,and tMntor�,nMct 11th Obtial Cat d Fund�M�d�oc d 1.70e%,rAYch Is dl�ctiw J 2004� to tht F�d�wl Fbm�lan B�nk d Stn Frmd�co. ROSENOMV 3PEYAiCFK GFaOUP IWC. PA�GE 17 i ; Ten-Y�r�able Nousing Corry'�li�r'�oe Plan Arroy� Grande Redevelopment Project Because this Complianoe Plan foa�ses on pivviding housing for low to moderete- inoome households, who are gen�aNy the mo�t dif�CUlt segmet�t o� tlie oommunity t� provide hou�ing for� it is d��iy oor�stent witl'� the Housing Elemerrt's goail tio provide hausing for aN eoonomic group� w�hin the Projed Areas. Both this Compliatx;e Plan and the Hous�g Element sta�,e th��ene is a defnite need to ensure an adequate supply af housing �or the lo�nrer inoome segmerrts af the oomrr�unAy. A major focal po�t of the goels,policies,and objectives of the Housiny Element is to pr�vide liousing for ab eoonomic segme�rts of the Prnject Areas, espec�aNY low�er irx�ome famdies. Because the maj�gc��of this Corr�pGeinoe Pian is abo to provide housing for these lawer inoome t��a�d the proPosed Plans and programs for impr+ovirp 1he supply af affo�le housaig in �e Projed Are� presenfied in this Comp�anoe Plan eu+e sirr�ar to pl�s and poac�es af the Fbusing Elemerrt, there is deary oonsis�ency belw�een tl�e CompUanc�e Pian and the Housing Elemerrt. � � � , . ; � ; � � e � R;OSENOW SPEVACEK GROUP INC. PAiGE 18 , i { � ___ ti � Ten-Ye�r Af�ordabie Housing Ca'�I'��''� � Amoy�o Grande Redevelopment Projed � , , As detailed in 1he Introduction of this doc:ument, the �►9eneY is �i� t° produae an Implementation Plan every fi�e yea�s�an integral part af�is the Housing CompUanae oompone�. After adoption af the fust impleme�tion P1an� a�ew plan is to be adopbed every fnre years either in conjundion witl��e haasing element cyde or the implementation plan cyde. Implwnw�atlon Plen Adop�lio�+Pnocoss Each Implem�tation Plan must be prese�ted and adopbed at a duly notioe pubGc hearing of the Aeency. Noties of the pubbc t�earing must be oonducbed Purs�ua� to this Secdon 33490 af the Law. The Notice must be pub�shed pu Sec�ion 6063 af the Govemment Code� mailed at least three�nreeks in adv�oe to aU persons and agendes that have requesbad rtotic�� and Po�ed in aR lee�st four pertnanertt plaoes w�hin the Projec;t Area for a per'iod ofi 1ttr�ee w�eeks• P�lication,mailin9,�d Postin9 shall be oompleted not less than 10�ys prior to the date set for hear�g. The Agency may amend the irr�lementation plan, indudin9 the housing compliance oomponent, at any �me afGer oonducang a P�ic heai'i�►9 on the proposed amendment. Mt�Te�m Implanw�talion Pian�iwMw Pr�ocMs At least onc�e within the five-year term of this Impierrientation Plan, ti'�e AgencY must oondud a public hearing and hea�tes�mony af aH interes�d Pa�es fa'the Purpose of reviewing the redevebprt�r►t Pian �d the oom�d�A implernentation fo��redevelopmerrt Pnojed. This h�ring�take�ae no ea�lier than tw�o years and no later than three years afber the adop�don af the Implementation Plan. � � , � � � � a i � 8 � 4 � � � � F;pSEH10'W SPE1/ACBCGFiOUP ItVC. PAt3E 19 � 9.d. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on TUESDAY, DECEMBER 14, 2004 at 7:00 p.m. in the Arroyo Grande Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following item: INTERIM URGENCY ORDINAPICE EXTENDING MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES. APPLICANT: City of Arroyo Grande LOCATION: Citywide ' PROPOSAL: Consideration of an extension of Interim Urgency Ordinance No. 560 for a period of 10 months and 15 days. Interim Urgency Ordinance No. 560, adopted by the City Council on November 23, 2004� created a moratorium on the establishment of inedical marijuana dispensaries, and any and all modifications to existing uses to add a medical marijuana dispensary, in order to study the current and immediate threaf of such unregulated facilities to the public health, safety, and welfare. The extension of the moratorium created by the interim urgency ordinance will allow the City time to study and develop legislation to locate, regulate and/or prohibit medical marijuana facilities. REPRESENTATIVES: Rick TerBorch, Chief of Police; Timothy J. Carmel, City Attorney Any person affected or concerned by the proposal may submit written comments to the Director of Administrative Services before the City Council hearing, or appear and be � heard in support of or opposition to the proposal at the time of the hearing. Any person interested in the proposal may contact the Office of the Chief of Police at the Police Department, 200 North Halcyon Road, Arroyo Grande, Califomia, during normal business hours (8:00 a.m. to 5:00 p.m.). i in onl those issues ou or If ou challen e an item in court, you may be limited to ra s g y y Y 9 . someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of'the legislative body for which the notice was given. �� Kelly Wetm re Director of Administrative Services/Deputy City Clerk ; Publish 1 time,TPR, Friday, December 3, 2004 � � � � PRROro o ��, � INCOiiPOAATE �Z V T �t JULT 10. lYtl * c4��FOR�'�P MEMORANDUM TO: CITY COUNCIL FROM: RICK TerBORCH, CHIEF OF POLICE TIMOTHY J. CARMEL, CITY ATTORNE�� SUBJECT: CONSIDERATION OF AN INTERIM URGENCY ORDINANCE EXTENDING THE MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES � DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the Council adopt the attached interim urgency ordinance to extend for ten (10) months and fifteen (15)days, or until repealed, the moratorium on medical marijuana dispensaries. FUNDING: There is no fiscal impact. DISCUSSION: On November 23, 2004, the City Council adopted Ordinance No. 560 entitled "An Interim Urgency Ordinance of the City of Arroyo Grande Establishing a Moratorium on Medical Marijuana Dispensaries". Pursuantto Govemment Code Section 65858, the Ordinance is effective for a 45-day period ending on January 7, 2005. Attached is the staff report for this item from the November 23�d City Council meeting which sets forth relevant Federal and State law, as well as explains the absence of any City operational or zoning regulations for medical marijuana dispensaries. During the past three (3) weeks, staff has begun researching the appropriate method of regulating and locating medical marijuana dispensaries. However, staff will need additional time to develop comprehensive and defensible regulations with the intent of minimizing the impact of inedical marijuana dispensaries on the health, safety and welfare of the community. Extending the moratorium on medical marijuana dispensaries for a period of ten (10)months and fifteen (15)days should allow staff sufficient time to comprehensively address this complicated matter. The attached interim urgency ordinance will extend the provisions of Ordinance No. 560. A four-fifths vote is required to adopt this Ordinance. �, _ _ ---- -- --- — _._ --- - � i , CITY COUNCIL TERIM URGENCY ORDINANCE EXTENDING THE CONSIDERAT�ON OF AN IN MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES DECEMBER 14, 2004 PAGE 2 ALTERNATIVES: The following afternatives are provided for the Council's consideration: - Adopt the attached Ordinance; - Modify and adopt the attached Ordinance; - Do not adopt the attached Ordinance; or - Provide direction to staff. Attachment: �, November 23, 2004 City Council staff report ; t i 3 � ; $ j � � � ORDINANCE NO. AN INTERIM URGENCY ORDINANCE OF THE CITY OF ARROYO GRANDE EXTENDING THE MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES WHEREAS, the voters of the State of California approved Proposition 215, codified as Health and Safety Code sections 11362.5 et seq. and entitled "The Compassionate Use Act of 1996° (the "Compassionate Use AcY'); and WHEREAS, the State legislature enacted SB 420 to clarify the scope of the Compassionate Use Act and to allow cities to adopt and enforce rules and regulations consistent with SB 420; and WHEREAS, the existing City zoning, health and safety laws do not provide for the location and regulation of inedical marijuana dispensaries and such uses might be permissible in any zone that allows retail or medlcal uses, without City oversight of any type or nature; and WHEREAS, during the pendency of this moratorium, staff has been directed to study all aspects of this issue and to develop legislation to regulate and locate medical marijuana dispensaries in a manner that will minimize their impact on the community. WHEREAS, several nearby cities have received inquiries from parties seeking to open medical marijuana dispensaries in San Luis Obispo County; and WHEREAS, while the use of marijuana is allowed for medicinal purposes under California law, marijuana is still a prohibited controlled substance under Federal law, and pending before the U.S. Supreme Court is the case of Ashcroft v. Raich, and a decision in that case is expected to resolve this conflict of Iaws; and WHEREAS, if inedical marijuana dispensaries were allowed to be established without appropriate regulation, such uses might be established in areas that wouid conflict with the requirements of the General Plan, be inconsistent with surrounding uses, and/or be detrimental to the public health, safety and welfare; and if such uses were allowed to proceed, such uses could conflict with, and undermine City's intention to study and adopt new regulations regarding medical marijuana dispensaries; and WHEREAS, on November 23, 2004, the City Council adopted Ordinance No. 560 entitled "An Interim Urgency Ordinance of the City of Arroyo Grande Establishing a Moratorium on Medical Mariju�na Dispensaries° (hereinafter the "marijuana dispensary moratorium"), which Ordinance expires forty-five (45) days from the date of its adoption, pursuant to Government Code Section 65858(a); and WHEREAS, on December 14, 2004, the City Council_held a duly noticed public hearing to consider extending the marijuana dispensary moratorium for a period of ten (10) months and fifteen (15) days, pursuant to Govemment Code Section 65858(a). . � � ' ��-�------- =— - _ __ ORDINANCE NO. PAGE 2 . NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande, as follows: SECTION 1: R��s The above recitals and findings are true and correct. ' SECTION 2: Findinas and Dec�a�'ation of Ur�encv The City Council of the City of Arroyo Grande hereby finds and declares that there is a need to enact an urgency ordinance estabiishing a moratorium on ail new medical marijuana dispensaries on an interim basis, subject to the findings and conditions contained in this Ordinance. If inedical marijuana dispensaries are �Ilowed to proceed without appropriate review of location, operational c�teria and standards, the dispensaries could have potential adverse effects on neighborhoods and the City that present a clear and immediate danger to the public health, safety and weifare. The City finds that if establishment or development of inedical marijuana dispensaries were aliowed to proceed while the City is studying zoning.proposals and regutations for this use, it would defeat the purpose of studying and considering zoning proposals to regulate and/or prohibit this use. Failure to enact this moratorium during the stated period may result in significant irreversible change to neighborhood �nd community character. Based on the foregoing, the City Council does hereby declare this urgency ordinance is necessary to protect the public Mealth, safety, and welfare while studying this complicated issue and considering revisions to the zoning, health and safety regulations related to medical marijuana dispensaries. SECTION 3: Moratorium The City Council hereby declares a moratorium on the establishment of any and all medical marijuana dispensaries and any and all modifications to existing uses to add a medical marijuana dispensary. . SECTION 4: Defi� As used herein the term "Medical Marijuana Dispensar�' or "Dispensar�' means any facility or location where medical marijuana is made available to and/or distributed by or to two or more persons in the following categories: a primary caregiver, a qualified patient, or a person with an identification card, inA trime�a�orda i a a�t dispensary" � Health and Safety Code Section 11362.5 et seq � shall not include the following uses, as long as the location of such uses are otherwise � regulated by this Code or applicable law: a clinic licensed pursuant to Chapter 1 of Division 2 of the Healthy and Safety Code, a health care facility licensed pursuant to � Chapter 2 of Division 2 of the .Health and Safety Code, a residential care facility for � persons with chronic life-threatening illness licensed pursuant to Chapter 3.01 of � Division 2 of the Health and Safety Code, a resid�e IHealth f and Safety Code,rla � licensed pursuant to Chapter 3.2 of Division 2 of � ��,.. _ -- --- -__ _ _ __ — ORDINANCE NO. PAGE 3 residential hospice, or a home health agency licensed pursuant to Chapter 8 of Division 2 of the Health and Safety Code, as long as any such use complies s#rictly with applicable law including, but not limited to, Health and Safety Code Section 11362.5 et seq. and the City of Arroyo Grande Municipal Code, including but not limited to the City's Zoning Code. SECTION 5: Severabilitv If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason to be unlawful, such decisions shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, seritence, or clause be declared unlawful. SECTtON 6: Publication Within fifteen (15) days after adoption of the Ordinance, it shall be published once, together with the names of the Council Members voting thereon, in a newspaper of general circulation within the City. SECTION 7: Effective Date: Ex irq ation This Urgency Ordinance is adopted pursuant to Govemment Code Section 65858 and shall become effective immediately upon its adoption, and shall remain in force and effect thereafter for a period of ten (10) months and fifteen (15) days, unless extended by further action of the City Council. On the motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: , AYES: I NOES: � ABSENT: the foregoing urgency ordinance was passed and adopted this day of , 2004. ; ; � , __---_ _------ _ _ _ __ _ __ ___ —_ _ - ORDINANCE NO. PAGE 4 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: � STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY �` � �'i � t � � � -- _ _ _.- -_ _ � � pRROy� O C,P � INCORPOAATEO �x . � ° Attachment 1 i� ,xxr ,o. ,o„ ,f °�4��FOR�'�P MEMORANDUM TO: CITY COUNCIL � FROM: RICK TerBqRCH, CHIEF OF POLIC TIMOTHY J. CARMEL, CITY ATTORNE,1(�l/ � SUBJECT: CONSIDERATION OF ADOPTION OF AN INTERIM URGENCY ORDINANCE ESTABUSHING A °MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the Council consider adop#ing the attached interim urgency ordinance establishing a moratorium on medical marijuana dispensaries. FUNDING: I There is no fiscal impact. DIS�USSION: State Law: In November 1996, California voters passed the Compassionate Use Act of 1996 (the "Act")which protects patients,their primary caregivers(defined as an individual designated by the patient who has consistently assumed responsibility for the housing, health, or safety of the patient), and physicians who prescribe marijuar�a for medical treatment,from criminaf prosecution or sanction. ln 2003,the State legislature adopted S.B.420 to"clarify the scope and application of the Act and facilitate the prompt identification of qualified patients and their designated primary caregivers in order to avoid unnecessary arrest and . prosecution of these individuals and provide needed guidance to law enforcement officers." Neither the Act nor S.B. 420 specifically addresses medical marijuana dispensaries, however, the findings made by the legislature when approving S.B. 420 include a statement that the legislation is intended to"enhance the access of patients and caregivers to medical marijuana through collective, cooperative cultivation projects." It is asserted by those seeking to operate medical marijuana dispensaries that this language authorizes such facilities. S.B. 420 directs the State Department of Health Services to es#ablish and maintain a votuntary program for the issuance of identification cards to qualified patients who satisfy the requirements set forth in the statute and apply to the identification card program. County health departments are directed to administer the programs locally. The State . 'E _ _ _ _ _ _ _---- � -. _ _ ---- �� CITY COUNCIL CONSIDERATION OF ADOPTION OF AN INTERIM URGENCY ORDINANCE ESTABLISHING A MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES NOVEMBER 23,2004 PAGE 2 Department of Health Services has not yet established such a program; similarly, �the County of San Luis Obispo has not done sa Federal Law: The Federai Controiled Substances Act (21 USC 801 et seq.) prohibits the possession, cultivation, and dispensing of marijuana, regardless of its purpose. There exists a conftict between California and Federal law regarding medical marijuana,and for this reason some cities in California have banned medical marijuana �dispensaries, or have adopted � moratoria prohibiting medical marijuana dispensaries until the law is settled. Currently pending before the United States Supreme Court is a California case entitled Ashcroft v. Raich, that should decide whether the Federal Controlled Substances Act exceeds California's power under the Commerce Clause as applied to the intrastate cultivation and possession of marijuana for purported personal "medicinal" use or to the distribution of marijuana without charge for such use (language excerpted from U.S. Supreme Court docket.) In other words, the Court will decide whether or not Federal law takes precedence over California State law regarding medical marijuana, and whether or not medical marijuana users and distributors in California are violating Federal law.Should the Supreme Court rule that the State medical marijuana laws violate Federal law, then California's medical marijuana laws would likely be ruled invalid and much of this discussion would become moot. On the other hand,should the Supreme Court ru(e that the State law on this subject is not in conflict with Federal law, then this concern would be alleviated and California and other jurisdictions could address the issues from a policy standpoint without violating Federal law. Either way, the Supreme Court is poised to provide key direction to California cities and counties regarding this issue. However, a decision will likely not be rendered by the U.S. Supreme Court until June 2005. Existing City zoning, health and safety laws do not provide for the location and/or regulation of inedical marijuana dispensaries and such uses might be permissib�e without oversight in any zone that allows retail uses, drug stores, or medical uses. Since there are no current City laws specifically dealing with medical marijuana dispensaries, if inedical marijuana dispensaries were allowed to be established without appropriate regulation, such uses might be established in areas that would conflict with the policies of the General Plan, be inconsistent with surrounding uses, and/or be detrimental to the public health, safety and welfare. If such uses were allowed to proceed as permitted under the current zoning,such � uses could conflict with, and defeat the purpose of, adoption of new regulations regarding medical marijuana dispensaries. Further, other nearby cities have recently received a number of inquiries regarding regulations and requirements for the establishment of inedical marijuana dispensaries by parties who have indicated their intent to locate and operate such facilities within San Luis Obispo County. � ` , _ ---- _ ._ _ CITY COUNCIL CONSIDERATION OF ADOPTION OF AN INTERIM URGENCY ORDINANCE ESTABLISHING A MORATORIUM•ON MEDICAL MARIJUANA DISPENSARIES NOVEMBER 23,2004 � PAGE 3 Interim Urgency Ordinance: Government Code Section 65858 authorizes a city to adopt, as an urgency measure, an interim ordinance prohibiting a use that may be in conflict with a general plan,specific plan, or zoning proposal that a city is considering, without following the procedures otherwise required for the adoption of a zoning ordinance. Such an interim urgency measure requires a 4/5 vote of the city council for adoption. No notice or hearing is required for the initial adoption and the urgency ordinance is effective for a forty-five (45) day period. However, after notice and hearing, a council may extend such an intecim.urg,ency ordinance for ten (10) months and fifteen (15) days and, subsequently, it may further extend the interim ur enc ordinance for an additional one-year period. Alf extensions require 4/5 vote for I Y 9 adoption. Attached for Council consideration is an interim urgency ordinance imposing a moratorium on medical marijuana dispensaries since there are many unanswered questions regarding this use. This action will give staff and Council an opportunity to consider and study all aspects of this subject prior to imposing regulations, if any are desired. Additionally, as indicated above, the U.S. Supreme Court will soon decide if the Federal Controlled Substances Act can be applied to a qualified patient who possesses and cultivates marijuana for personal medical use. Should the Court find the Federal law does not apply in such an instance, then in light of the purposes set forth in S.B. 420 and the strong public sentiment expressed in Proposition 215,medical marijuana dispensaries and cooperative cultivation projects would appear to be allowed under California law. It would be staff's intent to bring forward zoning regulations addressing medical marijuana dispensaries at that time. Staff will continue to monitor the case of Ashcroft v. Raich and report C�ack to the Council as soon as the U.S. Supreme Court issues its decision in this matter. � R This interim,urgency ordinance, if approved by Council, will take effect immediately and � continue in effect thereafter for a period of forty five (45) days, unless extended by further � Council action. ALTERNATIVES: ; The following alternatives are provided for the Council's consideration: ; � -Adopt the attached Ordinance; ; � _ - Modify and adopt the attached Ordinance; ; � � - Do not adopt the attached Ordinance; or , � - Provide direction to staff. s � � 11.a. o� PaROro� � INCORPOAATE Z v V T �f JULY 10. tY11 * . � ,, �,��FO�N�P � MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CONSIDERATION OF PRE-APPLITA�s C��T�� SUITES, LOCATED AT THE NOR MERCADO �WEST BRANCH STREET ADJ41NL1�tG Fl�E�1NAY 101 DATE: DECEMBER 14, 2004 . RECOMMENDATION: It is recommended that the Ciiy Council review preliminary Hampton Inn and Suites site plan and design of a proposed 107 room hotel and 6, 000 sq. �t. res#aurant at the nort�west corner of Camino Mercado and West Branch Street, adjoining Freeway 101 northbound access ramps. FUNDING: lication �is in response to No direct project costs to the City, but the proposed Pre-App recent economic development strategy to encourag� visitor servicing facili#ies at certain locations and enhance potential sales and transient occupancy tax revenues. � SITE LOCATION: � � 1 �� --` ��. ;;��,. <:.,ti�.� � ! S 'I� ---_ ___ _------ -_ i { -- CITY COUNCIL CONSIDERATION OF PRE-APPLICATION 04-018, HAMPTON INN AND SUITES, LOCATED AT THE NORTHWEST EORNER LOT OF CAMINO MERCADO S WEST BRANCH STREET ADJOINING FREEINAY 101 DECEMBER 14, 2004 PAGE 2 DISCUSSION: BaCkqround DurFng 2004, the City Council approved an economic development stra#egy to encourage visitor serving facilities at seven locations along the Freeway 101 corridor to enhance nc tax revenue s. One of the recommended potential sales and transient occupa y locations is the vacant 2.7-acre sloping northwest comer lot at Camino 14�rcado and West Branch Street adjoining Freeway 101, Levitz Fumiture store, Premier Inn and the historic Catholic cemetery. The property owned by Gary White and Steve Cool is a previously approved Planned Development including five one and tv�ro story office buildings (Attachment 1), which was recently granted a time extension. Saturated regional market and expensive construction bids have caused the owners to consider alternative uses. The City's 2001 General Plan designated the Camino Mercado area as Mixed-Use between the Oak Park Plaza and Rancho Grande Five C'rties regional shopping cer�ters. The 2004 Development Code Update amendments recentiy approved by the City Council reclassified this portion o#the former Planned Devek�prr�n# PD1.1 as a new Office Mixed-Use (OMU) district, allowing many retail, o�ffioe, mul�ple family residential and other mixed uses. New design guidelines and developrr�ent standards enable two and three story, 35-foot height buildings and increased intensit�r developments. As previously noted the site is one of seven encouraged for visitor senring development by the recent economic development sfirategy. Proiect Description The Pre-Application for a Conditional Use Permit proposes a 107 room, three story Hampton Inn and Suites hotel building and a comer one story, 6000 sq. ft. restaurant building with approximately 133 off-street parking spaces on-site (Attachment 2). Site access would be from iwo entry-exit driveways near the middle of the Camino Mercado frontage. (No driveway is proposed to West Branch Street, which was a secondary access to the approved office complex.) As a result, the project design reduoes the retaining walls necessary under the existing approved project. TMe parking lo# terraces and building placement will enable six of the mature existing oak trees to rer�ain while four large oaks would be transplanted or replaced by specimen mitigation trees (three are within the hotel footprint and one is in an essenfiial driveway). Seven to ten small Monterey Cypress trees along Camino Mercado sidewalk would be replac�d with other Cypress or evergreen landscaping after site grading. At least four large oak trees would have been removed under the existing office project. A centrally located walkway from Camino Mercado to the hotel entrance and a connecting walkway from Camino Mercado to the front of the restaurant and side,of the hotel would facilitate pedestrian acxess. Six handicap parking spaces are provided at the front of the � hotel and restaurant. Outdoor ocean view hillside terraces at the north comer of the site ; would accommodate a pool and spa adjoining the hotel furthest from fr�way noise. ; � S:\COMMUNIN DEVELOPMEMICIT'Y_COUNCIU2004\12-14-04\12-14-04 CC sr Pre-App 04-018 Hampton Inn.doc I I _ _ � _ _- _ _ — __ —__ _ —-- _ _ _– CITY COUNCIL CONSIDERATION OF PRE-APPLICATION 04-018, HAMPTON INN AND S�UITES, LOCATED AT THE NORTHWEST CORNER LOT OF CAMINO MERCADO � WEST BRANCH STREET ADJOfNING FREEWAY 101 DECEMBER 14, 2004 PAGE 3 The proposed design appears to conform to newly adopted coverage, FAR, shared use parking and other OMU design guidelines and development standards wi#h one notable exception: the three and four story hotel building would require special buik#ing height exception rather than the 35 foot maximum height. Portions of the hotel building are embedded into the sloping site, creating a basement level. The wing of the hotel adjoining West Branch Street has been reduced to three stories bec�use the site is a sloping, elevated comer lot approximately 15 feet above the adjoining West Branch Str+eet and Levitz upper driveway; the buiiding will be one of the most prominent lar►t�marks in the City. Measured from basement floor elevation to peak of tower roof tl� building height would be approximately 65 feet, but generally the maximum height is about 50 feet. The former Planned Development PD zone had no prescribed development st�ndards, including building height, but the new OMU zone provides for 35-foot maacimum. If this Pre-Application is favorably considered, staff will recommend a special h�ight exception as economic development incentive by Councii approved Conditional Use Permit. Architectural Review and Planning Commission Considerations The ARC reviewed previous submittals for the proposed project depicting a four-story building at its November 1, 2004 meeting (see ARC notes Attachment 3). The Committee did not support the project as then proposed, but suggested redesign to reduce the v�ual impact of the four-story structure and requested that a model be submitteci as part of the formal application if the project is pursued. On November 16, 2004 the Planning Commission reviewed the original, and an altemative project design, which reduc�d the West Branch Street wing of the hotel to three stories, but increased the main building to five stories (Ai`tachment 4). The third submittal was previewed by the three member Planning Commission on December 7, 2004, but no action was taken on the revised Pre-Appli�ation to be reviewed by City Council. The revised design proposing three-story building ftom ftant and W�st Branch Street elevations still includes a fourth level "basement", which is visible from the Levitr upper level parking lot side. The building also features an octagonal architectural tower and roof element which accentua#es the height, �nfiile reflecting Hampton Inn's corporate identity. Environment Impacts and Infrastructure Concerns The Pre-Application has not yet been evaluated by a revised traffic study and other environmental impact and infrastructure capability initial studies. Clearly, the hotel and restaurant would have different traffic, water and sewer impacts than the previously approved affice complex. The signalization of Camino (V�ercado and W�st Branch Street and the elimination of Branch Street driveway would likely mitigate anticipated peak hour traffic. S:�COMMUNITIf_DEVELOPMEM1CITlf_COUNCIU2004\12-14-04\12-14-04 CC sr Pre-App 04018 Hampton Inn.dx CITY COUNCIL CONSIDERATION OF PRE-APPLICATION 04-018, HAMPTON INN AND SUITES, LOCATED AT THE NORTHWEST CORNER LOT OF CAMINO MERCADO � WEST BRANCH STREET ADJOINING FREEWAY 101 DECEMBER 14, 2004 PAGE 4 Increased building height and required fire flow for sprinklers may necessita#e some refinement to connect to appropriate water pressure zones which transition on Camino Mercado just above the site. There is also a need to evaluate sanitary sewer capacity serving the site, which would connect to an existing eight inch main under West Branch Street, utilize lift station No. 1, and impact EI Camino Real and Walnut Street sewers on the southwest side of Freeway 101, which are recognized infrastructure deficiencies. These City sewer systems also impact the South San Luis Obispo County Sanitation District's trunk sewer main near Farroll Road and Bakeman Lane which will require upgrade for this and other pending development projects. Public Works has requested an initial study of the water and sewer system modeling from Wallace and Associates consulting engineers and it is estimated to cost approximately $9,500. Depending on more detailed project design, additional study of stotm drainage here is no storm d raina e also be r uired. 9 system under Cammo Mercado may eq (T system underground along West Branch Street befinreen Camino Mercado and Oak Park Boulevard.) Some site drainage surface flows to the, northwest in F�ills�le 'V' ditches above Levitz to the natural drainage behind K-Mart. Pre-Applications do not include environmental impact determinations, but these infrastructure and potential time and expense of studies and possible m'rtiga#ion may influence the feasibility of this proposed altemative development. Depending on City Council's discussion and direction regarding project design the staff and appNcant would determine whether or not these infrastructure studies should be conducted next. A complete environmental determination and potential mitigated negative declaration would be a prerequisite to Conditional Use Permit application approval. The revised plans are a compromise to building height and design concems expressed by the ARC and Planning Commission. Alternatives which reduce number of rooms or . size of the restaurant may erode or eliminate project feasibility. Therefore, staff requests direction from the City Council. The Pre-Application process is intended to provide preliminary comments, concems and direction to the applicant and staff prior to formal application. In this instance, there have been three revisions responding to /kRC and Planning Commission recommendations as the project design evolved. The proposed use clearly responds to the recent economic development strategy encouraging visitor service facil�ies on this convenient freeway accessible location. The scale and mass of the proposed building are fundament design issues which require direction from the City, but ultima#ely must be considered economically feasible by the applicant. Design variations which may be appropriate alternatives include: � � � { �' S:\COMMUNIN DEVELOPMEMICITI(_COUNCIU2004\12-1404\12-1404 CC sr Pre-App 04018 Hampton Inn.doc � ; � _.___._----- --- _ __ _ __. .– .— CITY COUNCIL CONSIDERATION OF PRE-APPLICATION 04-018, HAMPTON INN ADO &uWEST LOCATED AT THE NORTHNG FREEWAYR01OT OF CAMINO MERC BRANCH STREET ADJOINI , DECEMBER 14, 2004 . PAGE 5 ALTERNATIVES: The following alternatives are provided for Council consideration: . Consider.elimination of the octagonal roof tower element to reduce maximum building height; • Consider reduction ofi up to 19 rooms composing the fourth level to reduce mass and scale of the main wing of the hotel; • Reduce the size or configuration of the restaurant to enable extension of the West Branch Street, three-story wing. Attachments: 1. Previously approved Planned Development. 2. Plans of proposed Pre-App with 3 &4 stories. 3. ARC draft notes November 1, 2004 4. PC staff report, draft minutes of November 16, 2004, and 3 & 5 story plan. i � l ; , � z � , � � F � � . � � i ;' 1 5 S:\COMMl1NITY DEVELOPMENTICIT1f_COUNCIL�2004\12-14-04\12-1404 CC sr Pre-App 04-�18 Hampton Inn.doc ATTACHMENT 1 PREVIOUSLY APPROVED PLANNED QEV�LOPIV��NT INCLUDtNG F1VE ONE AI+�U TVVO �T�}RY OFFICE BUILt��N�� (RECENTLY GR�4I�TED T1N�E EXTE�lTI�) � i � ___---- -- - -- � - --- _---- _ � � � � � � � � � E a �v i.: I % �_ � $�� :�� 1� �� y � �1= � � 'r t �,�� 1N3WH�b�11H ,.,...... s�ii�::.; '� � ��l�� 00000� ;i�� gi 49 � f a 6� a �� Q p�� •� � � ��ta; s . = �i�i� 1 � � . a w�E� aj � ��0��0��0��0��0��0� . ��>j,s��i�I'°��0��14��;��ig�� i��El� �� a��S� ;�� 9 � ' i;��f #� �� F � 9��! v � , � � � . � i�i � I _ __. _. _. __._ ,. .._...,. _; . .. :::. !; �r.- J'i'� ♦��Yt�'r, �-"�i'�Yh:l.r�[. ■i 1�:��1�� •:�- • • � � -- � � � � A+ Y Y Y �� ' �� ■■ ■■ ■■ ■■ ' : , . ;J al� �A� Yi rA ■■ ■■ ■■ ■■ ■■ ■■ ■■ ' :v" � ''.r �j�,~ r ��a�� r��s yiy►..►• I. yiy.`i. }�'+:.. . 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I i I I � ATTACHMENT 2 PRE-APPLICATION 04-018 CURR�NT SUBMITTAL THREE STORY H�4MPTC3�1 r�t�V & ��TE� HOTEL BUILDING AND ONE CO►RNER ONE-�TC�RY RESTA�1�tANT BUILDI�VC � � � � � � � , ; ; I � � _ ' ATTACHMENT 3 l ARC Draft Notes �R�� Page 11 November 1, 2004 o Are there requirements for maximum irrigated landscape areas? Not yet. • Is there an increased backyard setback near existing neighborhoods? It's 15: Since each plan has to come to ARC, there's appropriate oversight. • What if the City doesn't acquire East Cherry for the road extension? The existing dirt road is owned by about 17 people, most of whom live there, but some are no longer alive. Applicants don'�have contro/over it, and this needs to be discussed at Council level to decide whether to approve it with a certain amount of time to purchase and improve or after a certain amounf of time to condemn it. • Driveways could be located in pairs to maximize on-street parking. � �amie Ohler expressed concem with excessive on-street parking in the Village and requested additional guest parking, especially in the center. Discussion was held over changing some area of the park to parking, but consensus was to keep the open space. CC&R's shauld contain wording about keeping garage open for owners to per�k there and not on the street. Also, sp�ed limit signs should be p�ted in this area. He's not worried about the architecture, though. o Within each quarter(of 3 houses)of the center section there should be architectural variety. Larger lots should be mixed up. They can do a lot with exterior m�terials, color, and siding. Go easy on pink paint. (Jon Knight said of three, one will be stucco, one vertical siding, and one horizontal siding). • ARC requested continuing this item to the December meeting in order to spend more time on discussion. G. PRE APPLICATIaN PRE 04-018; APPLICANT — Gary White; REPRESENTATIVE — Robert Tuttle, Architect; LOCATION — Northeast corner of Camino Mercado and West Branch Street This project was presented by Community Development Director, Rob Strong. There is an approved office project on this site, but there was a secondary access problem and difficulty with ons�e oak trees. It's now being presented as a Hampton Inn and Suites. The site is sloping, but prominent from the freeway, (so any building will be very prominent). Submitted elevations exaggerate the worst-case scenario. Four-story buildings are permitted under the previous PD zoning, but now there's a 35' height limit. This plan measures 50' (not an average, due to slopes). What would ARC support if this was a 35' building on top of 15' slope bank? There are concems about adequacy of parking and room numbers for the site to be developed. Also, � applicants.are trying to accommodate a restaurant, and will need 130 parking spaces. The advantage of this site plan is that it saves 7 oaks. There are 2 �' in poor health in the footprint of the hotel and 2 worthy of moving, plus one in � the driveway configuration, with ample opportunities for them to be moved. j One eucalyptus could be eliminated, and some Monterey Cypress probably r i 3 � �� Page 12 ARC Draft Notes November 1, 2004 witl be eliminated. Overall, the site is sloping and the idea of widening the street and putting in a driveway made a very "hardscaped" freeway appearance. If applicant can get plantings on the street side and by Levitz, it can soften the look. The Fire Chief can accept the parking conf�guration. (The first site plan had a front circular driveway, but deficient parking and would be hard to save the oaks). The best cluster of trees are right in front of the building. Gary White helped pcesent the projecfi. He said he'll do whatev��s �Xit but the City. If they don't approve this, he can still do the affice P economically, it has to make sense. Hampton Inns wants i# to look and feel like their product. They're joint-�i heu�a ar'oundeas far a elong etrmfretu ngo forward. It seems to be better a Y _ put a hotel there, but he understands there are City requirements. The ARC had the following comments and questions: . On the Branch Street frontage, what is the height�f the watl? Grade is about 15; and it'� about 40'fo the plateline (cars won'� be able fo see the roo�. � . Is it very visible from EI Camino Real? Yes. The freestanding restaurant gives it a better scale, and oaks filter fhe hotel view. From southbound 101, it will be more prominent. • ARC likes the idea of a hotel in this location. As far as land use, they � would rather see a hotel than an office complex. They understand it's a difficult site. � 0 100 units is the smallest that Hampton Inns would go. ; o Mr. Strong suggested they could step the building back into the slope, but there are plane problems and might be leakage. He's been working with the architect and thinker leel!d be built to look like 3 stories, stepping back at the upp ; . Adding balconies would add more interest. Maybe each floor could be i stepped back a little bit. It needs more detailing. They don't want it to ; resemble the one in Paso Robles. o Mr. Strong noted the rr�onaas flooraines woutdn'tr e�d thro ghl as an architectural vers , The more embellishment done, the more footprints are altered and the less likely the Ci#y is to attract it. . ARC doesn't want a 40' high "manolith"N eoo t a 4-st ry bu di g ft t make it less massive. They wouldn t � could be designed to soften the appearance. " Is this a cookie cutter design? No, it's been designed to fit the site, but • also has to meet their c►iteria, like standard room dimensions. They ;! have been flexible about a round drive, L shape building, laundry and basement rooms. ARC Draft Notes �� Pa e 13 9 November 1, 2004 o Mr. Strong suggested a PD, Design Ove�iay or other zoning could be achieved on this site for economic development incentives. • The location fits with freeway access. There are probably enough offices on that side of the freeway. ARC would like a more pleasing look, with roof elements, decks, landscaping, etc. • ARC would like architects to return with updated design and model. Color will be key. They could go to a high quality roof treatment and corbels. This looks like a flat plane with a bunch of windows. • Chuck Fellows thought that it's a sellout for TOT and too massive. He didn't agree with the 35' height limit, and here it's almost imr�ediately going 50% higher. Maybe they can come back with something that doesn't look so massive. No action was taken on this item, as it was a Pre-App�ication only. II. DISCUSSION ITEM: I 1. PLOT PLAN REVIEW 04-011; APPLICANT–Roots; REPR��NTATIVf - Madeline Ann Ramey; LOCATION – Next door to The WarcErobe ��ranch St.) This project was presented by Jim Bergman. Although Community Dev�lopment had previously given approval for this Plot Plan Review, the owners were doing additional "new" changes that need to be reviewed by ARC. The applicant has ! moved the existing, iron gate forward, and changed it to swing inward (not over the sidev�ialk). They tried installing a ramp, but it wouldn't work for ADA standards, so they propose three concrete steps with ADA railings (as required by the Building Department). The applicant proposes an awning (same color as The Wardrobe) in front, connected to the gate. (She has already ordered the fabric for the awning.) Madeline Ann Ramey was present for discussion. At this point, she just wants to open and has already been waiting a couple months. She suggested a spot on the gate for a tile sign embedded in black metal to match fhe bars (instead of an awning).. The Af�C had the following comments and questions: • Will the background color of �he tile sign be white? Ms. Ramey preferned b/ack and gr+aen, since fhe bars are alr�eady black They do have corrosion, so she wants to get rust off and repaint. • What is being sold? Nursery plants, cut tlowers, potted plants, etc. • After some discussion on the gate paint color, ARC preferred off white or beige, instead of black or another dark color. • On the awning, where will it be mounted and what is the height? If has to have 8'clearance for the gate, which is over 6'. o How will the awning be mounted? Metal L frames will mount it onto fhe o/d Bank of America and the gate. ; - _ -_ _ _ __— -- ___ -- _ _ _ _ _ _--� ATTACHMENT 4 PRE-APPLICATION 04-018 PRIOR SUBMITTAL REVIEVVIED BY PLANNII�G CO��1 NOV��B�R 16, 2Q�3� DEPICTII�G ALTERI��T11fE D��#: REDUCED THE I�E�T BF�A�I�H ��'��T WING TO THREE STORlE�, B�lT It��R��1��fl MAIN BUILDING TO Ft�l'� STt��2��5 � � � ; k � ( � ATTACHMENT 4 I CITY OF ARROYO GRANDE PLANNING COMMISSION HEARING HEARING DATE: TU@Sdey, Novembei 16, 2�04 AGENDA ITEM: /V.A. CASE NUMBER: Pre-Application 04-018 APPLICANT: Gary White � REPRESENTATIVE: Robert Tuttle PROJECT LOCATION: Northeast corner of Camino Mercado and West Branch Stceet PROJECT DESCRIPTION: 106-room Hampton Inn and 6,000 square-foot restaurant �� PROJECT PLANNER: Ryan Foster � LOCATION � �J• 4 1 A�^ w � v1ti Y:' 1 `f � x ° �� v��,��y � :<'s�y 4�,.' ,..:i .„�x .,.,�;,4.:.�•.:.,. �': 4 1 t � BACKGROUND . This 2.7 acre, sloping,� corner lot adjoining Freeway 101, Levitz Furniture store, Premier Inn and historic cemetery was previously approved for five one- and two- story office buildings. The previous project included t alnd ta'nseoond'ary access driveway, street widening on West Branch Street, driveway on Camino Mercado. Although the office complex site plan attempted to preserve a majority of the mature oaks on-site, potential grading, building and paving in proximity to several may have jeopardized their long-term survival. A this r.ior roject to be constructed win P time extension has been approved, allo g P during the next year, but saturated regional market and.expensive construction bids have caused the property owners to consider alternative uses. ; The City's 2001 General Plan Update designated the Ca e�F�ve C't es Reg'onal Mixed Use between the Oak Park Plaza and Rancho Grand Commercial Shopping Centers. The 2004 Development Code Update Amendment 03-008, recently approved by the City Council, reclassified the area a new "Office Mixed Use" (OMU) district, allowing many retail, office, multi-family residential and combinations of mixed uses. New design guidelines and developmS n�t Sin� nsty enable two and three story, 35-foot buildings, and increa S ecificall rcdevelopments. A recently adopted Economic Development Strategy p Y � encourages this site as one of seven desirable, visitor-serving, hotel/motel sites. i � � DISCUSSION �: Proiect Descriation ; � The Pre-Application to a potential new Conditional Use Permit proposes a 10 + room, four-story Hampton Inn and Suites hotel building and a corner one-story roximatel 130 off-street parking � 6,000 square-foot restaurant building with app Y � spaces. Site access would be from two entry-exit driveways near the middle of the ' frontage on Camino Mercado. (No driveway is proposed to West Branch Street). � The parking lot terraces and building placement design were intended to save seven ' large existing oak trees, while three moderate sized oaks would be transplanted t (two within the hotel footprint and one in an essential driveway). Two oaks and { one eucalyptus tree would be removed and mitigated 3;1 and 1 :1, respectively. �� ress trees near the Camino Mercado sidewalk Seven to ten small Monterey Cyp ` would be replaced with other Cypress or evergreen landscaping after site grading. �i A centrally located walkway from Camino Mercado to the hotel entrance and a connecting walkway from Gamino Mercado to the front of the restaurant and side of the hotel would facilitate pedestrian access. Six (6) handi Outdoor�,aoc'ean vaew, would be at the front of both the hotel and restaurant. hillside terraces at the north comer of the site would accommodate pool/spa adjoining the hotel furthest from freeway noise. Page 2 of 3 _ The design appears to conform to newly adopted coverage, FAR, shared use parking, and other OMU design guidelines and development standards with one notable exception: the four story building would require 50 feet rather than 35 foot maximum height. Portions of the building are imbedded into the sloping site, but the south half and wing adjoining West Branch Street will be most prominent, in part due to �the substantial slope banks (15 feet +/-) adjoi,ning the street and Levitz upper driveway. The former Planned Development, PD zone, had no prescribed development standards, including building height, but the new Office Mixed Use (OMU) zone provides for 35 foot maximum. If this Pre-Application reveals SAC, ARC, Planning and City Council support for consideratian of up to 50 foot building height proposed, staff will recommend a special exception for economia development incentive or bonus by Council approved Conditional Use Permit. Other development standards including mixed use or shared parking reduction, height, coverage, yards, building and landscape -.design could be similarly con�idered subject to new Planned Qevelopment Overlay if the City prefers site specific contract rezoning. Architectural Review The Architectural Review Committee (ARC) reviewed the proposed project at its meeting of November 1, 2004 (Attachment 2). The Committee stated that it could not support the project as proposed, but it was not opposed to a four-story building on the project site if it could be designed to break-up the plane of the building. The Committee , also requested that a model be submitted as part of the formal application should this i project move forward. Proiect Alternative The project architect is currently exploring the feasibility of a three-story altemative in light of comments received at the ARC meeting. This altemative would reduce the visual impact and massing of the hotel, especially as viewed from West Branch Street and U.S. Highway 101. RECOMMENDATION Staff recommends that the Planning Commission review the preliminary plans and provide guidance to the applicant and staff. Attachments: 1 . Project plans 2. Draft November 1 , 2004 ARC notes �: C Page 3 of 3 �� ATTACHMENT 2 �� G. PRE-APPLICATION PRE 04-018; APPLICANT — Gary White; REPRESENTATIVE — Robert Tuttle, Architect; LOCATION — Northeast corner of Camino Mercado and West Branch Street The project was presented last by Rob Strong. There is an approved office project on this site. There was a secondary access problem and difficulty with onsite Oaks. This site is sloping, but very prominent from freeway. Any building will be very prominent. Elevations that have been submitted exaggerate the worst case. Four story is permitted under previous PD. Now there's a 35' height limit. This is 50' (not avg.� due to slopes). Look at conceptually in terns of arch. Get feels for if you can even support 35' building on top of s15' slope bank. Concerned about adequ�cy of parking and room numbers for site to develop. Also trying to accommodate restaurant, so need 130 parking plans. The advantage of this site plan is to save 7 oaks. There are 2 poor health in footprint of hotel and 2 worthy of moving, plus one in driveway configuration. There are ample oppoctunities for them to be moved. There's one ecucl that could be eliminated. There are some Monterey cypress that are prop to be eliminated. Overall, site is sloping and idea of widening street and putting in driveway, made very hardscaped freeway appearnce. If can get planting on street side and Levitz, can soften the look. This is very preliminary, but appropriate to get feedback to Hampton Inn and property owners to give idea of forwardability. Arch has been in discussions with stafF. Fire Chief can accept configuration. First site plan had #ront circular driveway, but deficient parking and hard to save the oaks. Best cluster of trees are right in front of building. Too much or look at witfi model or colors and detailing? Don't want to run into expense if concept doesn't have merit. The ARC had the following comments.and questions: • Hoag — Branch St frontage, what is height of wall? Grade is about 15'. It's about 40' to plateline. (Won't see roo�. Most visible from EI Camino Real? Yes. Freestanding restaurant gives it a better scale � and oaks filter hotel view.� From SB 101, you'll see prominent. � • Hoag — likes idea of hotel in this location. As land use, would rather see than office complex. Understands difficult site. 100 units the smallest they would ga • Rob — could step in, but plane problems and leakage. Wanted more suites and ocean view. Could do thinkgs to make look like 3 stories, step back at upper. • Hoag — if added balconies, could add more interest. Maybe as get to each floor, step back a little bit? Along with maybe more detailing. Don't want to resemble one in Paso Robles. • Rob —felt mech drawing doesn't render as well as arch version. Floor lines wouldn't read through. If it's just a foot or two, it woulnd't change i , i � � � � I � —__ _- _ — __ _—_ __ � mass. Would need 5-7' (balcony). 2 story builidjng with plant drape and taller in background. These are subject to multiple review. The more embellishment we do, the more we alter footprints and alter details, the less likely we are to attract it. Gary and Steve "Cool are interested in trying to decide — it has to be workable to Hampton Inns or it won't happen. • Hoag — can't have m onolith that's 40' high. • Chuck—trying to hammer square peg in round hole. • Mel — it's a big hill already, once you put that on top of it. Something has to be done to make it less massive. • Rob — if popped out bottom 2 floors. Would rather come back with design altematives. • Hoag —wouldn't rule out 4 story building if.could be designed to softem appearance. Height along Branch and visible from freeway is major � item. • Jamie — is this a cookie cutter design? Rob—no it's been designed to fit site, but also has to meet their criteria. Can't make single loaded aisle. Has standard room dimensions. Have been flexible about round drive, L shape, laundry and basement rooms. Has 2, 3, 4, and 4 story looks from different sides. Balcony step, intermediate roof, 3 story � building are possible developments. With Planned Development, no height requirements. There's been no height vehicle created yet, but could be with econ dev incentives, or design overlay. • Jamie — location fit is good with #reeway access. Probably have enough office on that side of freeway. Thinks designer could make it look more pleasing to the idea — more palatable. With roof elements, decks, landscaping. Needs to be massaged. • Hoag — wouldn't rule it out. Computer generated drawings leave a lot to be desired. Don't really tell you what it's going to look like. Thinks we could use more hotels. Would like them to come back with other design ideas. • Rob— can work with this wing. • Hoag — color will be key. They could go to high quality roof treatment and corbel. This looks like flat plane with a bunch of windows. He would keep na open mind on the height. . • Mel agrees. • Hoag likes tying to idea of econ incentive, instead of rewriting zoning requirements. • Rob said knew need to enhance OMU zone. Even gateway allows � taller height. • Chuck thinks it's a sellout for TOT and too massive. Doesn't agree with 35' limit and almost immediately going 50% higher. If they can come back with something that doesn't look so freaking massive ... • Rob replied re PD or other zoning. If another hotel suggested on other sites, will probably get 4 story. Tallest height on building will be fence height at Premier Inn. With color and landscape treatment, its' critical. He feels they could encourage model (ARC agreed). � Gary said he'll do whatever is best for City. If doesn't approve this, can do office complex. Economically, it has to make sense. Want it to look and feel like their product. JThey're joint venturing with them on project if do it. Seems to be better all the way around as far as long term retum, But he understands city requirements. � Hoag said he'd rather see hotel than office complex. Site planning is good. No action was taken on this item, as it was a Pre-Application only. I I , �� ,r. MINUTES PAGE 10 PLANNING COMMISSION DRAFT NOVEMBER 16, 2004 IV. NON-PUBLIC HEARING ITEMS: A. PRE-APPLICATION REVIEW CASE NO. 04-018; APPLICANT — GARY WHITE; LOCATION— 1400 W. BRANCH ST. Assistant Planner, Ryan Foster presented the staff report for consideration of a pre-application review for a 106-room Hampton Inn and 6,000 square-foot restaurant. He stated that the site has been previously approved for an office complex. It's 2.17 acres. The project has been revised a couple times already, and is in revision again, including: a parking lot remodel to maintain more oak trees, and a redesign from five to four (or even three) storie� in height. He requested Planning Commission to consider a floating Planned Development (RD) zone, in order to implement the City's Econornic Development strategy. Commissioner Brown asked where the restaurant was. Mr. Foster replied iYs not depicted on the plans, but pointed to where it would be. Commissioner Brown also asked about tr�c flows compared to the previously approved (office) use. Mr. Devens repl�ed that with the Camino Mercado senior project, they had planned for a new signal, and the off-ramps and tuming lanes could change significantly. They might even need to go back to Cal Trans and start over. Due to the elimination of driveways off West Branch, it may alter the direction of traffic. For a time frame, this signal plan was started over one and a half years ago. Chair Guthrie asked the square footage of the original o�ce project. He also men#ioned that at the last meeting, the Fire Chief wouldn't approve two driveways so close together, and wanted them on different streets, so he wondered why it would be approved here. Mr. Foster replied that at SAC, Chief Fibich wasn't there, but the representative from Building and Fire was more conc�med with the height of the building and access to�top stories with the ladder truck. Chair Guthrie opened the item for public comment. Steve Cool, applicant, stated they are working with American Property Management Corporation (APMC). This plan is being proposed as a Hampton Inn, and Hampton has their own architects, so they don't have much control over what's being done archit�cturaNy. He betieves it is actually 2.65 acres with the restaurant site. As far as Fire Departrnent approval, he thought there's been discussion, and that the driveways are far enough apart to satisfy Chief Fibich. Keen • On plans, there was no indication of the elevation in refation to the back prcperty. The top of the office building was not much higher than their parking lot, but this is 75' tall. He would like some indication how it relates to that property behind? He understands they're trying to reduce the height and would not have approved it at five stories (75'). Mr. Cool added that although they're trying to reduce the heigfit, in orde� to make it financially feasible they need at least 100 rooms. Arnold. • He noticed in the ARC notes, they're not willing to go to a sin�le isle dn any of the rooms. If they would do a U-shaped hotel, they could use part of the�otel �s a r�taining wall. • He would consider transplanting the oaks or cutting them down, instead of working around them, as they could end up with a hodgepodge of buildings. • The best way to build this is to cut into the hill. I � _ _ _ � MINUTES PAGE 11 PLANNING COMMISSION DRAFT ' NOVEMBER 16, 2004 • He agreed this is a difficult site, but the plans dan't feel anything like Arroyo Grande. He wants to encourage a hotet, but this tooks like a monstrosity as initially designed. He would like a more pleasing design — Spanish or Craftsman. He is not looking for a low- end hotel, but something at more of a mid point. Mr. Cool replied that Hampton Inn has two styles - one is stark modern and the other is more Mediterranean. He will carry message back to the architect. Fowler • She supports hotels, but this is too massive and needs major changes. It needs to be " softer. • It's a wonderful location. • Traffic will be an issue. Brown • Is it a corporate requirement of Hampton Inn to have a restaurant? Mr. Cool answered that it was their suggestion. They like to have restaurants adjacent to the hote�, but not own the restaurants, themselves. That po�tion will need to be split off, artd Mr. White and Mr. Cool will retain ownership of the land. Commis�ioner Brown suggested traffic issues would be different without a restaurant. • He asked about a grading map. Mr. Cool replied they're actually working on a model. • He's dismayed by Amold's comments and doesn't share opinion on oak trees. • His two big problems are traffic and mass Guthrie � • He recognized size is an issue for Hampton Inn. They would be a great ope�ator. • Maybe they could phase the project, as far as traffic. He's concemed that it wil! set back the intersection signal two more years. Can they produce signal withouf grading being done — was it required when an office project? Mr. Devens answered that was with a driveway off West Branch. With site plans now presented (no driveway off W. Branch), there's no need for a deceleration lane. His concem is that if the driveway cor�figuration is altered so all the traffic is on Camino Mercado, it may alter how lanes are laid out for traffic from the freeway to access this site. Cal Trans would need that ir�forxnation to possibly reconfigure the signal. One issue is the request tha# Camino Mercado parking be eliminated and a center tum lane added. This may shift where you have a through lane that would line up with the left-tum pocket off af Camino Mercado. . What is sf of office project? 24,500 sf of useable space. Mr. Devens commented that considering this was previously approved and anticipated for an office/commercial use, a hotel may put different constraints on the C�ty's system in terms of water and sewer. Gary White, applicant, requested feedback on Cal Trans traffic issues. Mr. Devens replied that lane configuration needs to be looked at fu�ther before construction. Mr. White added that he's been told a hotel decreases tra�c during peak hours, since check-in isn't until 3 and people don't arrive until 5, and check-out in the moming. A traffic study would have to be done, but he believes it should decrease traffic. In regard� to architectural deta�ls, it is a largs building and a difficult site with the topography and oak t�ees. He feels a hotel is bet#er than an office, but Hampton has a plan they need to follow and aren't very flexible. The next set of plans should give a better feel for what it will look like. He's hoping it will lean toward Meciiterranean, as much as Hampton Inns will allow. He would love to see a hotel there, so he will do what he can to soften the look and get it to fit. To get 100 rooms, it's impossible to make it look quaint. �� { � L---- _--- . . __-- ----- _ - - ___ _ _ MINUTES PA(3E 12 PLANNING COMMISSION DRAFT NOVEMBER 16, 2004 There are bene�its to the City, too, and with Hampton Inn going in other cities, it would be a shame to miss out on the benefit. They do have a time frame to work in and if it took Caltrans two years to reconfigure, they would sell the office project. Commission took a five minute break from 8:20 pm. to 8:25 p.m. Hearing no further public comment Chair Guthrie closed the item to public comment. Commission Comments: Keen: • Traffic will probably move smoother than with the office project, since this wilt be so convenient to the off-ramp. Traffic sh�ouldn't be a big problem here. • As far as the height, iYs too massive. • He would really like to see a hotel on this property Arnold: • To clarify his position on oak trees and grading, it's important they don't do this project half way. A national cha�n could be important �o the City. Growth will come from eithe� new homes or tourism, and more likely it will be from tourism. If the quality of the project would be better, he supports mitigating the loss of oak trees. It does need to be architecturally appropriate, attractive and a quality chain. It's in the hotel's best interest to keep landscaping looking top notch. • A model is very appropriate with the adjacent properties, or maybe they could do a realistic computer rendering. No action taken on this item, as it was a pre-application only. V. DISCUSSION ITEMS: 1. Letter from S8S Homes dated November 15, 2004 regarding SPA 03-001 Mr. Foster reques�ed clariflcation from Planning Commission on continuar�ce of this item. The applicant wants to move along with the SPA, but Mr. Foster understood they wanted the results of the appraisal in before reviewing again. Commissioners Amo�f, Brown and Guthrie agreed they wanted to wait for the appraisal before reviewing it again. (Commissioner Fowler wasn't at that meeting.) 2. Infill Development in Arroyo Grande survey by Cal Poly student, Michael Profant . This survey was emailed to all the commissioners, and Ms. Heffemon requested they respond directly by email to Mr. Profant. Commissioner Keen attended the preserrtation on infill done by this student at Cal Poly and feels the suroeys are a little premature, and that staff should send them additional information. For instance, they're a little behind on the new mixed use (MU) districts along Grand Avenue. They don't mention MU in any of the survey. In regards to question of height, maximum and minimum lot sizea, a lot of these questions were already addressed in the rezoning. 3. December 21, 2004 meeting Commissioners discussed the items that would be on the December 21 agenda, but felt that due to the absence of Guthrie and Amold, the makeup of the commission would be substantially different. 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'� , �. i stud'a ?;> : ; .�'�"� , ;;�' ��; '�: . 1101I�MI�fIM � % ,� ��.% FI�t3T FL.00R LE'�E�L 1 2 __ �`� _. , _ � J _ uN / � .: .__. � ... . . ._ ��, 4� l.` ------ �'. �: './ � I 71.b. � pRROYp ° �� INCOpPOAATE 9= V I��1 � �"'""°• 1°" * MEMORANDUM c'9��FORN�P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER��" ' SUBJECT: CONSIDERATION OF SELECTION OF COUNCIL MEMBER COSTELLO AS MAYOR PRO TEM DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council appoint Council Member Costello as the Mayor Pro Tem for the next one-year period. FUNDING: There is no cost impact from this action. DISCUSSION: At the December 10, 2002 meeting, the City Council established a new policy re8arding selection of the Mayor Pro Tem. At that time, the City Council agreed to appoint the Mayor Pro Tem on a one-year rotational basis by seniority. The following provisions are set forth in the City Council Operations Manual under Policy 4. Cify Council Appointmenfs: A. The City Council appoints a Council Member as Mayor Pro Tem to serve the duties of Mayor in his/her absence. B. The Mayor Pro Tem shall serve a term of one year. C. The appointment of the Mayor Pro Tem takes place at the first regular meeting in December of each year. D. It is the City Council's policy to rotate appointment of the Mayor Pro Tem based upon the seniority of City Council Members that have not yet served in the position of Mayor Pro Tem. Council Member Dickens served as Mayor Pro Tem two years ago. Therefore, of the remaining members of City Council, Council Member Costello has the longest time of service. S:\CITY MANAGER\STEVE\Council Reports\12.09.03 Mayor Pro Tem.doc CITY COUNCIL SELECTION OF COUNCIL MEMBER COSTELLO AS MAYOR PRO TEM DECEMBER 14, 2004 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Appoint Council Member Costello as the Mayor Pro Tem for the next one-year period; - Do not appoint Council Member Costello and modify the established policy; - Provide staff direction. s � � ; ' S:\CITY MANAGER\STEVE\Council Reports\12.14.04 Mayor Pro Tem.doc 11.c. o� PRROroc � MICORPOAATE � MEMORANDUM V T �t JULY 10, t911 * c4��FOR��P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER�� SUBJECT: CONSIDERATION OF APPOINTMENT OF COUNCIL MEMBERS TO VARIOUS REGIONAL BOARDS, COMMISSIONS, AND COMMITTEES DATE: DECEMBER 14, 2004 RECOMMENDATION: It is recommended the City Council make appointments to those regional boards, commissions, and committees with Council representation. FUNDING: There is no fiscal impact. DISCUSSION: With the seating of a new City Council, it is an appropriate time to make appointments to the various boards, commissions, and committees that have Council representation. An appointments list is attached for the Council's review which shows vacancies and existing appointees. Each of the groups listed either requires a member of the Council as the representative or has traditionally been the practice. Options include filling vacancies, making reappointments, and/or selecting new assignrnents. The appointments list identifies the specific Board/Commission/Committee, the frequency of ineetings, the day, time, and location of the respective meetings, the staff contact (if applicable), and any requirements regarding the appointment. ALTERNATIVES: The following alternatives are provided forthe CounciPs consideration: - 1Vlake the various appointments, reappointments, and/or reassignments; - Make selected appointments and direct staff regarding unfilled Boards/Commissions/Committees, - Make no appointments at this time; - Provide direction to staff. � - -- — - o� PRROroc � M1COiiPOAATE i � � ° CITY COUNCIL APPOINTMENTS �` '""� 'o, t°" * TO VARIOUS BOARDS / COMMISSIONS / COMMITTEES cqt�FORe��P December 14, 2004 CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE South County Area Transit (SCAT) Jim Dickens (Meetings held third Wednesday of every other month; 3:00 PM;Arroyo Grande Council Chambers) Staff Representative: City Manager Council of Governments/ Tony M. Ferrara Jim Dickens Regional Transit Authority (SLOCOG/RTA) (Meetings normally held first Wednesday of each month; 8:30 AM; Board of Supervisors Chambers, County Government Center) Staff Representative: Public Works Director/Community Development Director City Selection Committee (Mayors') Tony M. Ferrara Jim Dickens (Enabling legislation requires the Mayor to be the primary representative) (Meets as needed; time varies; Board of Supervisors Chambers, County Govern- ment Center) Staff Representative: Not Applicable South San Luis Obispo County Tony M. Ferrara Jim Dickens Sanitation District (SSLOCSD) (Enabling legislation requires the Mayor to be the primary representative) (Meetings held first and third Wednesday of each month; 6:00 PM; Oceano Community Services District Board Room) Staff Representative: Not Applicable Integrated Waste Management Tony M. Ferrara Authority Board (IWMA) (Meetings held the second Wednesday of odd-numbered months; 1:30 PM; Board of Supervisors Chambers, County Govemment Center) Staff Representative: Community Development Director CITY COUNCIL APPOINTMENTS - BOARDS / COMMISSIONS / COMMITTEES DECEMBER 14, 2004 . PAGE 2 CITY COUNCIL pR�MARY ALTERNATE REPRESENTATION TO: Zone 3 Water Advisory Board Jim Dickens (Meetings held third Thursday of odd-numbered months, rotating between the South County agencies; 6:30 PM) Staff Representative: Public Works Director County Water Resources Jim Dickens Advisory Committee (WRAC) (Meetings held first Wednesday of each month; 1:30 PM;Veteran's Building, San Luis Obispo) Staff Representative: Public Works Director Economic Vitality Corporation Joe Costeilo (EVC) (Meetings held fourth Wednesday of each month; 3:00 PM, Creekside Career Center,4111 Broad Street, San Luis Obispo) Staff Representative: City Manager/ Assistant Planner Air Pollution Control District Joe Costello � Board (APCD) � (Meetings held fourth Wednesday of ; odd-numbered months;9:00 AM; � Board of Supervisors Chambers, � County Government Center) � Staff Representative: Not Applicable 1 � South County Youth Coalition Jim Dickens j (Meetings held fourth Thursday of f each month; 9:00 AM; Ramona Garden ; Center, 933 Ramona Avenue, Grover Beach) Staff Representative: Chief of Policel Director of Parks, Recreation and � Facilities ; � California Joint Powers Insurance Staff Rearesentative ' Authority (CJPIA) (Meets once a year i� July for Annual Board Meeting in La Palma, CA) Staff Representative: City Manager/ Human Resources Manager