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Agenda Packet 2005-02-22 ,.--.,-" ..--- CITY OF City Council Agenda Tony Ferrara Mayor Steven Adams City Manager Joe Costello Mayor Pro Tem ~LlFOR~' Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore City Clerk Jim Guthrie Council Member ~- ~ '. Ed Arnold Council Member AGENDA SUMMARY CITY COUNCIUREDEVELOPMENT AGENCY MEETING TUESDAY, FEBRUARY 22,2005 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P-.M. 2. ROLL CALL: COUNCIURDA 3. FLAG SALUTE: BOY SCOUT TROOP 26 4. INVOCATION: JEAN BOWSER, BAHAI FAITH 5. SPECIAL PRESENTATIONS: 5.a. Mayor's Commendation Recoanizina Larrv Schmidt for OutstandinG Service and Contributions to the City of Arroyo Grande Oraanlzatlon and Communltv as Bulldina Official with the City of Arrovo Grande 6. AGENDA REVIEW: 6.a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - FEBRUARY 22, 2005 PAGE 2 7. COMMI,JNITY COMMENTS AND SUGGE~11Q~: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: . Direct City staff to assist or coordinate with you. . A Council Member may state a desire to meet with you. . It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: . Comments should be limited to 3 minutes or less. . Your comments should be directed to the Council as a whole and not directed to individual Council members. . Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CON,ENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member .may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. B.a. Cash Disbursement Ratification (PILLOW) Recommended Action: Ratify the listings of cash disbursements for the period February 1, 2005 - February 15, 2005. B.b. Consideration of Statement of Investment DeDOslts (PILLOW) Recommended Action: Receive and file the report of current investment deposits as of January 31, 2005. B.c. Consideration of Acceptance of Easements. Riqht of Wav and Public ImDrovements for Tract 2207 - Vista Del Mar - JH Land Partnership (SPAGNOLO) Recommended Action: 1) Accept the public improvements, as constructed, that were conditioned for Tract 2207; 2) Adopt Resolution accepting the offers of dedication and rights of way shown on the final tract map; 3) Adopt Resolution accepting irrevocable and perpetual offers to dedicate; 4) Continue to reject, without prejudice as to future acceptance, the offer of dedication for road purposes over Lot No. 40; and 4) Accept the 10% warranty security in the amount of $350,320.40. B.d. Consideration of AdoDtlon of an Ordinance - AdoDt Ordinance Amendlna the Zonlna MaD to Rezone Certain Prooertles for Consistency with the General Plan lDeveloDment Code Amendment 04-006) (STRONG) R8CQmmended Action: Adopt Ordinance. _.._~ ---""'---'---~._,--- -------" AGENDA SUMMARY - FEBRUARY 22, 2005 PAGE 3 8. CONSENT AGENDA (continued): 8.e. Consideration of AdoDtlon of a Resolution ADDrovlna a One-Year Time Extension for Conditional Use Permit 99-013 and Variance 01..001: Camino Mercado and West Branch Street: ADDlled for bv SteDhen Cool (STRONG) Recommended Action: Adopt Resolution approving a one-year time extension for Conditional Use Permit 99-013 and Variance 01-001. 8.1. Consideration of AdoDtlon of a Resolution ADDrovlna a One-Year Time extension for Amended Conditional Use Permit 03-004: 1220 Farroll Avenue: ADDIJed for by Coastal9hrJltlan School (STRONG) Recommended Action: Adopt Resolution approving a one-year time extension for amended Conditional Use Permit 03-004. 9. PUBLIC HEARINGS: 9..a. Consideration of ADoeal of Plannlna Comml"ion InterDretation that Auto Parts I Sales Without Inst,aUaJlon Services Is not an ~Iowed Use In the Gatewav Mlxed:JJse IQMU} ZoninG Dlstrl21 (STRONG) Recommended Action: Adopt Resolution denying the appeal and upholding the Planning Commission's interpretation that auto parts sales without installation services is not an allowed use in the Gateway Mixed-Use (GMU) zoning district. 9.b. Consideration of Establ~shlna a Historic Resources Committee and a Historic Deslanatlon Process for ~he City of Arroyo Grande (STRONG) Recommended Action: Consider the recommendations of the Architectural Review Committee (ARC) and the Planning Commission regarding formation of a Historic Resources Committee (HRC) and establishing a process for local historic designation of eligible resources in the City of Arroyo Grande. 9.c. Consideration of General Plan Amendment Case No. 04-003 . Houslna element Amendment (STRONG) Recommended ActIon: Adopt R.esolution approving General Plan Amendment 04-003. 10. CONTINUED BUSI~ESS: None. 11. NEW BUSINESS: 11.a. Consideration of a ResolJd,lon Establishing SD8ed Limits on Huasna Road (SPAGNOLO) Recommended Action: Adopt Resolution establishing the posted speed limits at 40 mph on Huasna Road from Highway 227 to Stagecoach Road and 45 mph on Huasna Road from Stagecoach Road to the easterly. City limit. AGENDA SUMMARY - FEBRUARY 22, 2005 PAGE 4 11. NEW BUSINESS (continued): 11.b. Consideration of Fiscal Year 2004-05 Mid-Year BudGet Status ReDOrt (PILLOW) [COUNCIURDA] Recommended Action: It is recommended the City CounciVRDA Board of Directors: 1) Approve detailed budget adjustments and recommendations; 2) Approve (Deny) requests for additional appropriations in the General Fund as detailed; and 3) Approve Schedules A through E included in the Mid. Y ear Budget Status Report. 12. gTY COUNCIL R.EPORT~: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR TONY M. FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOGlSLORT A). (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Other (b) MAYOR PRO TEM JOE COSTELLO: (1) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Air Pollution Control District (APCD) (4) Other (c) COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit (SCAT) (2) South County Youth Coalition (3) Other (d) COUNCIL MEMBER JIM GUTHRIE: (1) Economic Vitality Corporation (EVC) (2) Other (e) COUNCIL MEMBER ED ARNOLD: (1) Integrated Waste Management Authori4' Board (IWMA) (2) California Joint Powers Insurance Authority (CJPIA) (3) Other 13. CITY COUNCIL MEMBER ITEMS: The following itam(s) are placed on the agenda by the Mayor and/or a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) None. ----..-.- AGENDA SUMMARY - FEBRUARY 22, 2005 PAGE 5 14. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. a) None. 15. COUNCIL COMMUNICATlO~: Correspondence/Comments as presented by the City Council. 16. STAFF CQMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 17. CQMMUNITY COMMENTS AND SUGGESTl9NS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 18. ADJOURNMENT +++++++++ All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Administrative Services Department and are available for pUblic inspection and reproduction at cost. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. +++++++++ Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arrovoarande.ora --~------- ~.~,------_... -...--- _..._---------_.._-_._-~. ---~ 5.8. CITY OF '~CA LIFO R N I A c~~ Mayor's Commendation Presented to Larry Schmidt On this 22:d day of February 2005 In Recognition of Outstanding Service and Contributions to the City of Arroyo Grande Organization and Community as Building Official with the City of Arroyo Grande. Tony Ferrara, Mayor --~----^- 8.a. MEMORANDUM TO: CITY COUNCIL ANGELA PillOW, DIRECTOR OF FINANCIAL SERVICE~ r~ FROM: BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR~ SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: FEBRUARY 22, 2005 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period February 1 through February 15, 2005. FUNDING: There is an $800,330.34 fiscal impact. All payments are within the existing budget. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendation; . Do not approve staff's recommendation; . Provide direction to staff. Attachments: Attachment 1 - Cash Disbursement Listing Attachment 2 - February 4, 2005, Accounts Payable Check Register Attachment 3 - February 4, 2005, Payroll Checks and Benefit Checks Register Attachment 4 - February 11, 2005, Accounts Payable Check Register --~ ATTACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS ?,M de '1'tN4d tJ/ ?'~ 1 7~ ?'~ 15, 2005 ,~,~ ~ "" "'''w'' ,~, ""~, ' w ", ,~~ "',~, ~ 'w February 22, 2005 Presented are the cash disbursements issued by the Department of Financial Services for the period February 1 to February 15, 2005. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPE OF PAYMENT ATIACHMENT AMOUNT February 4, 2005 Accounts Payable Cks 119433-119527 2 $ 327,519.42 Payroll Olecks and Benefit Olecks 3 386,492.54 $ 714,011.96 February 11,2005 Accounts Payable Cks 119546-119640 4 $ 86,318.38 TWO-WEEK TOTAL $ 800,330.34 U:\MSWORD\ CITY COUNCIL FORMS\ CASH DISBURSEMENT SCHED wEXCEL WKS.doc CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Funds 4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271) 4145 - Non Deparbnental 4203 - Federal Universal Hiring (Fd 274) Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279) 4201 - Police Redevelopment Agency ( Fund 284) 4211 - Fire 4103 - Redevelopment Administration 4212 - Building & Safety ENTERPRISE FUNDS Public Works (Fund 010) Sewer Fund (Fund 612) 4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance 4303 - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Street Lighting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks & Recreation (Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration (Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350) 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - Recreation-Special Programs 5601-5699 - Streets Projects 4425 .,. Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance U:\MSWORD\ClTY COUNCIL FORMS\CASH DISBURSEMENT SCHED wEXCEL WKS.doc I -.------- ~~ g 00 ~~ 0 08 00 ~~ o.~ ~~ 0 '"C o.~ cf, 0$ '" 0.. ~~ coU) N ~ ",II) ~~ t- t:lJe-a ~~ ~~ ("')C") ~~ ~ O. ~ 0 ('.IN ~~ 1 G) ~ D 0.. i .' .' .' .' 1 ~~ 1 2:i .' ~~ .' 1 1 ~~ 1 1 ~~ 0 00 0 en en ~ ~> 0 ~ct: 0~ "'" ~~ 0 0 "'" u.Iu.I "'" 00 0 "'" '6'6 "'" ~~ r-r- ,&ex: ~~ "'" ex:ffi i ~~ 55 -1-1 0..0.. ~m ~0 ~~ 00 z~ - - 'b'b :t."5 ~~ ~ ~- \.1.-\.1.- 15::> 00 \.1.-\.1.- ~~ (/)~ C)C) 00 z~ zZ 0 WW ~ffi 00 u.I_ ~~ ;;;ti en en r- '"C 'i'i 00 :J-1 ?3 ~~ ~ 0..0.. gg 0..0.. ~~ 00 ~ 0..0.. 5:;:10'1 0..0..("') o .... ~-a ~~b I-I-S~~S ~~~ C,) 0.. g: oo~ u.lu.I~ ~ ~(/)b \.I.-\.I.-~ .:.J.:.J0 ~~~C)C)~ zz~ ::>::>1.0 ....0 ~~$ 00 . u.I~1.O .. .. 1.0 ::>? . ~ ~~'$ (/)~'" ~~.o~~~ ex:ex:~ '.z("') u.I '" Z ~ \.I.- u- . 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'"-''' ", J CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 01/14/04.01/27/04 02/04/05 FUND 010 347,496.02 Salaries Full time 178,429.12 FUND 220 17,272.31 Salaries Part-Time - PPT 23,735.14 FUND 284 1,554.88 Salaries Part-Time - TPT 6,586.46 FUND 612 5,837.72 Salaries OverTime 17,400,82 FUND 640 14,331.61 Salaries Standby 392.24 386,492.54 Holiday Pay 21,113.25 Sick Pay 9,277.76 Annual Leave Buyback - Vacation Buyback - Sick Leave Buyback - Vacation Pay 6,004.18 Comp Pay 2,969.08 Annual Leave Pay 1,129.71 PERS Retirement 55,918.64 Social Security 19,139.92 PARS Retirement 308.88 State Disability Ins. 1,076.34 Deferred Compensation 750.00 Health Insurance 35,057.01 Dental Insurance 4,515.80 Vision Insurance 1,002.66 Life Insurance 735.53 Long Term Disability - Uniform Allowance - Car Allowance 875.00 Council Expense - Employee Assistance - Boot Allowance - Motor Pay 75.00 - 386,492.54 - ----.-.<<' <.~.,"~ <.... ._.__.~-- ~ C ..r ~ 0> ~ $ ..rCD 00 00 ~~ t-t- ..... 0 - (t)GJ 00 lOll) NC'I ~ ~ ~ '" 0; "'..: "'u) ~~ 0;0) cio 0 - ~ 10 ~. 10 _CO ~~ -.... -.... ..r..r 0> (t) N t- C") - .... .0 - cO .; cOeD CD .... -.... 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'" '" _~ ~ s:;~ 'ill 'ill So ,,~.. ~ ~ 'j;- ,,~~ ~ ~ t)~ :& ~~ ----- 0 ~ o. 00 ~ ~ ocn 00 ... :) .0"': ~~ oc) oc) 0 ~t- ~ ~ ~ o~ NN C") C") ~ $ ~ CO ~ CD ~ lIS lIS 0.. 0. ., .' .. .. c'>c'> 'j % 'j e \t')\t') CD K.K. 0 9 of) t- t- ;:t. :) gg C 0 'ti'ti 00 ! > . . i ~~ \t')\t') ~~ 00 0 .. ~~ t- C :) 'ti'ti 0 ~~ (,) ~ ~'i~ ~~~ -a ~~~ z3~ 0 ~~...: '5 ci ~ Q. ~~o 0..0..8 'C ~~c'> ~ 0.. 0.. ..r, 'O'O~ CD U.luJo ...J...J~ 0 ~~b 0..0..0 *' 0 ~ 0. ~ ie> ..JO ...>- !~ :0- (,)et 5< 8 ~ \t') >u- c:~ ~~ 0 0 .0 co ; S 0';- ~ 8.t- 0 (.) ~ <.) 0.. ~ ~ ~ ::i 06 (0 ~ (/) B (/) W w Z 0.. .. ~ ~ .s ~ 3- 0 0 (,) Q. .. t- c'> ~ ! 0 co t- III '0 ~ ';- ! '5 c: ~ ~ 8 ~ .s - ~~ \t') e ~ It) 8 ~ ! CO' S N of) c.; (0 tIS - (,) o ..... ~ ~ :) c" B ~ ~ 0 ;;, N N '> g C") .. CO It) .s g 0 ~~~ i ~t:! (,) of) ~ ::0 1 s;.or :) ~ ~ u'C=i ~ ~ ~ >0 . .-------------- ~.._._'. I I.b. I I MEMORANDUM I TO: CITY COUNCIL ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICES-II FROM: BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR~ SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: FEBRUARY 22, 2005 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of January 31,2005, as required by Government Code Section 53646 (b). I i ! I CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT ""4 01 ~ 31, 2005 .. .., ",'" "....~ '_"W"". m ' , . m .w February 22, 2005 This report presents the City's investments as of January 31, 2005. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of interest. As of January 31, 2005, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of investments based on book values as of January 31, 2005, compared with the prior month and the prior year. LAIF INVESTMENT CURRENT PRIOR MONTH PRIOR YEAR Date: January, 2005 December, 2004 January, 2004 Amount: $ 11,959,532 $ 11,900,000 $ 11,800,000 Interest Rate: 2.26% 2.13% 1.55% -~ "--- B.c. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER Ify SUBJECT: CONSIDERATION OF ACCEPTANCE OF EASEMENTS, RIGHT OF WAY AND PUBLIC IMPROVEMENTS FOR TRACT 2207 - VISTA DEL MAR - JH LAND PARTNERSHIP DATE: FEBRUARY 22, 2005 RECOMMENDATION: It is recommended the Council: 1. accept the public improvements, -as constructed, that were conditioned for Tract 2207; 2. adopt the attached resolution accepting the offers of dedication and rights of way shown on the final tract map; 3. adopt the attached resolution accepting the following offers of dedication and rights of way dedicated by separate document: a. Irrevocable and Perpetual Offer to Dedicate - Document No. 2000-039507, b. Irrevocable and Perpetual Offer to Dedicate - Document No. 2000-039508, 4. continue to reject, without prejudice as to future acceptance, the offer of dedication for road purposes over Lot No. 40; and, 5. accept the 10% warranty security in the amount of $350,320.40. FUNDING: There is no immediate fiscal impact. Maintenance of these facilities will be funded from Public Works maintenance funds in future years. DISCUSSION: Tract 2207 is located at the end of Orchard Street, directly south of Arroyo Grande High School. The City Council approved the final map for Tract 2207 on June 13, 2000 and it was subsequently recorded on July 17, 2000. The applicant was conditioned to construct improvements that were off-site, which included the extension of water and sewer mains from Valley Road and the extension of Orchard Street to the project site. The City Council rejected, without prejudice as to future acceptance, the off-site offers of dedication obtained by the applicant on July 11, 2000, per Resolution No. 3466. ..~-- ---- CITY COUNCIL CONSIDERATION TO ACCEPT EASEMENTS, RIGHT OF WAY AND PUBLIC IMPROVEMENTS FOR TRACT 2207 - VISTA DEL MAR - JH LAND PARTNERSHIP FEBRUARY 22, 2005 PAGE 2 The extension of Orchard Street required the crossing of an existing drainage ditch. The applicant obtained a slope and drainage easement to enable future maintenance of the I box culvert by the City. The City Council accepted the slope and drainage easement on I \ July 11,2000 per Resolution No. 3467 prior to the construction activities to allow drainage through the subject area. It has been the Council's policy to reject offers of dedication, without prejudice as to future acceptance, until the City accepts the improvements, unless special circumstances arise that require the acceptance of offers of dedication. The required improvements have been constructed and staff has inspected the improvements and recommends that the Council accept the following offers of dedication and associated improvements: a. Street Tree Easements, b. Public Water Easements, c. Public Water Pump Station Easement, d. Public Sewer Easements, e. Public Drainage Easements, f. Public Utilities Easements or "P.U.E.", g. Emergency Access, h. Orchard Street, i. Castillo Del Mar, j. Via Avante Ct., k. S. Via Firenze Ct., I. N. Via Firenze Ct., m. S. Via Belmonte Ct., n. N. Via Belmonte Ct.; o. Irrevocable and Perpetual Offer to Dedicate - Document No. 2000-039507, p. Irrevocable and Perpetual Offer to Dedicate - Document No. 2000-039508, The offer of dedication for road purposes over Lot No. 40 was required of the applicant to provide a site for a potential interchange with Highway 101. Plans for an interchange are not pending at this time. Therefore, staff recommends that the Council continue to reject, without prejudice as to future acceptance, the offer of dedication for road purposes over Lot No. 40. The developer is required to warranty the improvements for a period of one year following acceptance. The required 10% warranty security has been submitted to the City in the form of a bond in the amount of $350,320.40 from Fidelity and Deposit Company of Maryland. This security will be released at the conclusion of the warranty period, provided the improvements are still in satisfactory condition. S:\PUBLlC WORKS ENGINEERING SHARED ITEMSIDeveloprnent Projects\Tract Maps\Tract 2207 - Vista Del ManCounciMcceptance\StaffReport- Tract 2207 - Acceptance.doc CITY COUNCIL CONSIDERATION TO ACCEPT EASEMENTS, RIGHT OF WAY AND PUBLIC IMPROVEMENTS FOR TRACT 2207 - VISTA DEL MAR - JH LAND PARTNERSHIP FEBRUARY 22, 2005 PAGE 3 ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendation and adopt the resolution; . Do not approve staff's recommendation; . Modify staff's recommendation as appropriate and approve; . Provide direction to staff. Attachments: 1. Location Map - Tract 2207 2. Irrevocable and Perpetual Offer to Dedicate - Document No. 2000-039507 3. Irrevocable and Perpetual Offer to Dedicate - Document No. 2000-039508 S:\PUBLIC WORKS ENGINEERING SHARED ITEMS\Development Projects\Tract Maps\Tract 2207 - Vista Del Mar\Council\AcceptancelStaff Report - Tract 2207 - Acceptance.doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING CERTAIN EASEMENTS, RIGHTS OF WAY AND RELATED IMPROVEMENTS WITHIN TRACT 2207 WHEREAS, the City Council approved Final Tract Map 2207 on June 13, 2000; WHEREAS, the developer has constructed the improvements required by the Tract 2207 conditions of approval; and, WHEREAS, the developer has provided the 10% warranty security as required by the Tract 2207 conditions of approval, to be released at the conclusion of the warranty period, provided the improvements are still in satisfactory condition. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby accept the public improvements constructed for Tract 2207, and accepts the following offers of dedications and public easements as shown on the final map for Tract 2207 recorded on July 17, 2000, in Book 19 of Maps, at page 26, and authorize the Mayor to execute a certificate of acceptance: 1. Street Tree Easements, 2. Public Water Easements, 3. Public Water Pump Station Easement, 4. Public Sewer Easements, 5. Public Drainage Easements, 6. Public Utilities Easements or "P.U.E.", 7. Emergency Access, 8. Orchard Street, 9. Castillo Del Mar, 10.Via Avante Ct., 11.S. Via Firenze Ct., 12. N. Via Firenze Ct., 13.S. Via Belmonte Ct., 14.N. Via Belmonte Ct.; The City Council continues to reject, without prejudice as to future acceptance, the offer of dedication for road purposes over.Lot No. 40. RESOLUTION NO. PAGE 2 On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 2005. I I I f RESOLUTION NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELL Y WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ------ RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING CERTAIN EASEMENTS, RIGHTS OF WAY AND RELATED IMPROVEMENTS OFF-SITE OF TRACT 2207 WHEREAS, the City Council approved Final Tract Map 2207 on June 13, 2000; WHEREAS, the developer has constructed the improvements required by the Tract 2207 conditions of approval; and, WHEREAS, the developer has provided the 10% warranty security as required by the Tract 2207 conditions of approval, to be released at the conclusion of the warranty period, provided the improvements are still in satisfactory condition. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby accept the following offers of dedications and public easements and associated public improvements constructed off-site for Tract 2207, and authorize the Mayor to execute a certificate of acceptance: 1. Irrevocable and Perpetual Offer to Dedicate - Document No. 2000-039507, 2. Irrevocable and Perpetual Offer to Dedicate - Document No. 2000-039508, On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 2005. RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ---------- --- oa.. LO'1 30011:1 NO~'''''''' MENT 1 1M. I I ,,~ tIo, ~, ., .~~ ~.ex: 'So. :'$ ~)::, . .ex: 1. L~~ I . it.\ i~~b :, ". cc. 1- " ~~ .. 0 I ... \, ~ 4.~~ 0 ~ ..~ 1II11~ !II <>- .. ill · C'.I 'r " ..,'" o ~Ii'. .fJ,i z~; 2~ &:1'. :! \:. I- ~I~i~ "j'il f _m () ,. ~af .. J. = b!~~ OjJli ~ to- I~~~ "jJ ~ ; 'r" ~ i:I~ III r -: ~ ~st13 -. "t OIl iv I~ ~ ~~ r ~ilL ~ 'r" ~.9 ~ ( ? r ., ~~~ .9 ...~ ~t ~ i ~~ " ....- ......rJ:ISS i rillS i 8 ~I M ~ f!1i!~i~~ ! i' rS~ i~f~$~ . '. ~ .. i I' i t""~t~ If! · ~ S I ~ ~ ; Ii III!! .:U~~ !jh~;:ili I , j .. . u j ~ . ~' ! ! Xl" r a .. . ~ i! .. . ~ t ~~;sI81 I tl ~ ,~ -1 I~~IIII i 0 ~ ~ i~hi , <- ~ a: <( \ Y ewo.... \ --....- " Doc No: 2000-039507 Rpt No: 00052651 (4' Official Records I Nl'TTf'CHMEN't2_- I r - .uu San Luis Obispo Co. I RECORDING REQUESTED BylAND ) I Julie L. Rodewald I I WHEN RECORDED MAIL TO: ) Recorder I I City Clerk ) Jul 1 7 J 2000 I I City of Arroyo Grande ) Time: 08:00 I I 214 East Branch Street ) [ 6] I I Arroyo Grande, CA 93420 ) :TOTAL 0.00 IRREVOCABLE AND PERPETUAL OFFER TO DEDICATE TO THE CITY OF ARROYO'GRANDE THIS IRREVOCABLE AND PERPETUAL OFFER TO DEDICATE is made effective the 6th day of June, 2000, by Lucia Mar Unified School District, hereinafter termed "Offeror." WHEREAS, said Offeror desires to make an offer to dedicate, irrevocably, to the public, the interests herei~after described, which offer may be accepted at any time by the City of Arroyo Grande or its designee, in accordance with Govemment Code Section 7050 ("City"). NOW, THEREFORE. said Offeror covenants and promises as follows: 1. That said Offeror is the owner of the real property described in Exhibit A. attached hereto and incorporated herein by reference. located within the City of Arroyo Grande. County of San Luis Obispo, State of California. 2. That said Offeror does hereby irrevocably and in perpetuity offer to the City a permanent and perpetual easement over. under and across that property identified in Exhibit B-1 and shown graphically in Exhibit B-2, attached hereto and incorporated herein by reference. for the placement. construction. installation. excavation. repair. maintenance. operation and replacement of public water. sewer. stonn drain and similar utility lines ("Utility Easement"). As a condition to its exercise of its rights under the Utility Easement. the City shall use all reasonable means to minimize any disruption of the Offeror's use of the Offer Property described in Exhibit A attached hereto. The City shall also use all reasonable means to restore the Offeror Property to a condition similar that to which the Offeror Property was in prior to the City's entry upon the same in exercise of its rights under the Utility Easement. In the event the Offeror secures the Offeror Property in a manner which restricts access to the Utility Easement. City shall provide Offeror reasonable notice in advance of its desire to gain access to the Offeror Property for purposes of exercising its rights under the Utility Easement. and Offer shall respond promptly and reasonably to provide such access. 3. That said Offeror agrees that said offer of dedication shall be irrevocable and that the City may. at any time in the future. accept said offer of dedication in accordance with Government Code Section 7050. 4. That said Offeror agrees that this irrevocable and perpetual Offer of Dedication is and shall be binding on its heirs. legatees. successors and assigns. IN WITNESS WHEREOF. this Irrevocable and Perpetual Offer to Dedicate is hereby executed by the said Offeror effective on the day and first Written above. Page 1 of 2 ----~. --- Irrevocable and Perpetual Offer to Dedicate June 6, 2000 LUCIA MAR UNIFIED SCHOOL DISTRICT By: ~ THE BOARD OF EDUCATION OF THE LUCIA MAR UNIFIED SCHOOL DISTRICT ~: t?~ .~~~~~ -€arot-Harvey;-€terk-- Ip Bill Senna, Clerk Pro-Tem 10 -/d--~D Date: ..../ Co~~'t ~"'" "50.... L\)iS.do;~~ Q die.- ~ G..Lrfbyt'\.,~ ~f:p ~ G\I:t("\"- 3". R'Ac.\C>"'.. I9Jt!? On June;6, 2000, before me, Fra:nki& NofG~osS . Notary Public, personally appeared Nancv L. DePue and Care.l IIl.~\Jv- s~fn, personally known to me or ( ) proved to me on the basis of satisfactory evidence to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their capacities, and that their signatures on the instrument the persons or the entity upon behalf of which the person acted, executed the instrument. Witness my hand and official seal. .......~ ...__w .-........---.. .._--....---MC'OS ~~7~ r 8 GL~:l:,....70 ;t o NOTARY ~POtIMIA 0 2 . tAlI LUll Mlll'O c:"r I0OI J i My CONI. ...,.. .. -Fra1U..~ NOIG~03S, }Jot~.V-~u1hic- G~ Gloria J. Palacios, Notary Public Page 2 of 2 EXHIBIT A PARCEL 1: That property described in the deed from Fred W. Jones, et al, to Arroyo Grande High School District recorded December 10, 1948, in Volume 458 of Official Records at Page 395 in the office of the County Recorder of San Luis Obispo County, California. PARCEL 2: That property described in the deed from Paul M. Haddox and Hazel E. Haddox to Arroyo Grande Union High School District recorded September 29, 1964, in Volume 1317 of Official Records at Page 91 in the office of the County Recorder of said county. PARCEL 3: That property described in the deed from Paul M. Haddox and Hazel E. Haddox to Arroyo Graride Union High School District recorded March 15, 1965, in Volume 1341 of Official Records at Page 697 in the office of the County Recorder of said county. ~ EXHIBIT 'B-1' LEGAL DESCRIPTION A portion of Lot 103, 107, and 108 of the Ranchos Corral de Piedra, Pismo and Bolsa de Chamisal, in the City of Arroyo Grande, county of San Luis Obispo, State of California, as shown on map filed in Book A of Maps at page 65 in the office of the county recorder of said county, described as follows: A strip of land, 64 feet in width, lying 32 feet on each side of the. following described centerline. Commencing at a concrete monument set at the most southerly corner of the Jones Tract shown on map filed in Book 3 of Maps at page 66, records of said county, said point also being the most northerly corner of property described in deed trom Paul Haddox et. ux. to the Arroyo Grande Union School District recorded in book 1317 of Official Records at page 91, records of said county; thence South 330 46' 30" East along the northeast line of said Arroyo Grande Union School District property a distance of 496.09 feet; said point also being the beginning of a non-tangent curve concave southerly having a radius of 600.00 feet, radial to said curve bears North 17030' 35" West; thence 1) Southwesterly along the arc of said curve through a central angle of 160 15' 08" and an arc distance of 170.19 feet to a tangent line, thence 2) South 560 13' 59" West 432.38 feet to the beginning of a tangent curve concave northerly having a radius of325.00 feet, thence 3) Westerly" along the arc of said curve through a central angle of 890 47' 01" an~ an arc distance of 509.28 feet to a point which is 15.00 feet distant northeasterly, measured at right angles from the second course of said deed to Arroyo Grande Union School District; thence 4) North 330 59' DO" West parallel with and distant 15.00 feet northeasterly (measured at right angles) from the second course of said deed to Arroyo Grande Union School District a distance of 514.13 feet to an angle point in the centerline of Valley Road as shown on the map filed in Book 10 of Licensed Surveys at Page 25 of said county. -- - , B- 2' \ ,/" PARCEL A ./ 40 PM 4 // // FORMER 60' PCRR FUTURE T,ApT 2207 ROW FND 2"tP / / / S lV\8 66 "RCE9806 " II / JO \'-\SS -rF~AC-r T.P.O.B. 533'46'30"[1734.01' Rl FND CONC MON 7 - 748.09 Rl IN ALUM PIPE _N/7' . --20 'sJ" P. O. B. _14' - N33'46'OI"W - ------ AF~r;:~O Y H~G }-~ -~8L~-~ 0 F~ 881 SCALE 1 "==200' 1\-53 o F~ 886 -I' ("" LO-r -lO~ \ A~N1APS-6{) \ ---------- i \ 1\ () -~ 0 I~ 1\ ?-~ i -It:) r -I-=-' LO-r -jOB \ . A~NL6..PS....6b \ , lOR R M I) E S 1 G N G R 0 U P PLA T OF PTN OF LOTS 103,107, AM . ArcbJ",lu" _ PloDDing _ EngjJ!eer'ng - Surv<]ii1I-ln"rioI< -lA_PO ArcbJleClure RANCHO CORRAL DE PE/OJ "" Soulh K'i"" ,,"'. San .... O..po. "",on';' 934111 .../,43-1'" CALIFORNIA . Jerry \I.\CtI&el. lICE '36695. IS 8%!8, IIIcbU\ SIa"wn pIS 6702 . TRACT 2207 E9! --"--~ ------------------~ LUCIA MAR UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION June 6, 2000 RESOLUTION A-9900-29 RESOLUTION OF THE GOVERNING BOARD OF LUCIA MAR UNIFIED SCHOOL DISTRICT CONSIDERING AN OFFER OF DEDICATION TO THE CITY OF ARROYO GRANDE WHEREAS, the Governing Board of Lucia Mar Unified School District ("Board") provides for the educational. needs for students. in grades K-12 within the Cities of Arroyo Grande, Grover Beach, and Pismo Beach ("Cities") and the unincorporated areas of San Luis Obispo County ("County"); and WHEREAS, Education Code Section 17556 authorizesthe.Governing Board of any school district to grant an easement to lay, construct, reconstruct, maintain, and operate water, sewer, gas, or storm drain pipes of ditches, electric or telephone lines, and emergency access roads used in connection therewith, over and upon any land belonging to the school district, upon such terms and conditions as the parties thereto may agree; and WHEREAS, Education Code Sectiun 17557 m sea. requires before ordering the dedication or conveyance of any property the governing board shall in regular open meeting by a two-thirds vote of all its members adopt a resolution declaring its intention to dedicate or convey the property. The resolution shall describe the property proposed to be dedicated or conveyed in such manner as to identify it, and shall specify the purposes for which and the terms upon which it will be dedicated or conveyed, and shall fix a time not l\3ss than 10 days thereafter for a public meeting of the governing board to be held at its regular place of meeting for a public hearing upon the question of making the dedication or conveyance; and WHEREAS, on June 6, 2000, the Governing Board of the Lucia Mar Unified School District held a public hearing and accepted comments from the public on the said offer of dedication to the City of Arroyo Grande. NOW, THEREFORE, BE IT RESOLVED, the Governing Board of the Lucia Mar Unified School District grants to the City of Arroyo Grande ilTevocable and perpetual offer of dedication of right-of-way for public water, public sewer, public drainage, public utilities and incidental uses related to said utilities as described in attached offer of dedication dated June 6, 2000. On the motion of Board Member Hnwp11 , seconded by Board Member Mi11c: , and on the following roll call vote, to wit: AYES: Mr. Howell, Mrs. Mills, Mr. Senna, Mrs. So to NOES: Mrs. Curtze, Mrs. O'Connor ABSENT: Mrs. Harvey the foregoing resolution is hereby adopted. (3u< ~~~ June 6, 2000 -~~~ef:k Date adopted_.____. Bill Senna, Clerk Pro-Tern END OF DOCUMENT "----- --.---........-.-.---. ~-- Doc No: 2000-039508 A 11f}(c~f<<ENf ~5 2 6 5 2 RECORDING REQUESTED BY: Y p.. Official Records :NF -1 0.00 San Luis Obispo Co. I I City of Arroyo Grande JulieL. Rodewald I I WHEN RECORDED RETURN TO: Recorder I I City Clerk Jul 11,2000 I I City of Arroyo Grande Time: 08:00 I I I 214 East Branch Street ( 7] I Arroyo Grande, CA 93420 :TOTAL 0.00 IRREVOCABLE AND PERPETUAL OFFER TO DEDICATE THIS IRREVOCABLE AND PERPETUAL OFFER TO DEDICATE is made effective the 6+h day of _H ~~ ' 2000 by First Assembly of God Church, Arroyo Grande, alifornia, a California Corporation, hereinafter termed "Offeror": WHEREAS, said Offeror desires to make an offer to dedicate, irrevocably, to the public, the interests hereinafter described, which offer may be accepted at any time by the City of Arroyo Grande or its designee: NOW, THEREFORE, said Offeror covenants and promises as follows: 1. That said Offeror is the owner of the real property described in Exhibit "A' located within the City of Arroyo Grande; County of San Luis Obispo, State of California: 2. That said Offeror does hereby irrevocably and in perpetuity offer to such governmental entity a dedication of street right-of-way, public water, sewer, drainage, public utilities and incidental uses described in Exhibit '8- f and shown graphically in Exhibit 'B-2'. 3. That said Offeror agrees that said offer of dedication shall be irrevocable and that such a governmental entity may, at any time in the future, accept said offer of dedication. 4. That said Offeror agrees that this irrevocable and perpetual Offer of Dedication is and shall be binding on its heirs, legatees, successors and assigns. IN WITNESS WHEREOF, this Irrevocable and Perpetual Offer to Dedicate is hereby executed by the said Offeror effective on the day and first written above. 04/26/00 Page 1 of7 \\ENGINEERING_SR\Engineering\1999\99828 Tr. 2207 Vista Del Mar\Product\Survey\Legal Desc- Offer.doc \ ---- Irrevocable and Perpetual Offer to Dedicate Page 2 First Assembly of God Church also known as By: First Assembly of God Church of Arroyo Grande, California, a California Non-Profit Corporation Date: t -/-OD BY: !;i~~ ;:~ ./ is.-:J Date: ~-I-&?tJ . -yP okf:,,;,? H . By. ~. By: Beneficiary of Deed of Trust recorded March 5, 1990, Assemblies of God Ministers Benefit Association, a Missouri Corporation Date: 5 -5-00 By: v,'ct!. 7:Zt'9.pe~"'r sec:~ ;J:"rl ".......;' c/o s) ,.. G ""At-A 6~it Date: 5" -;}k..c,-o By: ~. 5 "",....,.,.i .?)"'~"", t./ rC. e -;::?C~~)D~~ f7-2~A~"JC#'n.. ~ I r- ' .) S..-,;X ' State of Calirul nra } County of Gl(~et-€ } On .T - :;1(, -0-0 I 2000, before me, 72;, / /; ;> ~ ...:z::/ I '-' -- -, Notary Public, personally appeared .GP~~l? j= 5/,...""'~ -' (~erSOnallY known to me or ( ) proved to me on the basis of satisfactory evidence to be he person(s) whos~ name is/are subscribed to the within instrument and acknowledged to me that (s)he/they executed the same in his/her/their capacity(ies), and that by hislher/their signature(s) on the instrum~nt the person(s) or the entity upon behalf of which the person acted. executed the instrument. PHILUP W ILLUM Witness my hand and official seal. NOTARY PUBUC STATE OFMISSOURl GREENE COUNI'Y ~~~-- MY Q)MMJ$ION EXP. MAR. 6,2()(1 . Not' p' {/ 05/03/00 Page 2 of7 E:\1999\99828 Tr. 2207 Vista Del Mar\Product\Survey\Legal Desc. Offer.doc State of Oalifornia M.UO~rt. ~ } County of q. UNt. } On I11lLj s:- , 2000, before me, 1 ~bCH' 4. h L f'\:-tc:J., Jl -' fh~J Notary Public, personally appeared t...J :r:.Uum -' ()(.) personally known to me or ( ) proved to me on the basis of satisfactory evidence to be the person(s) whose name is/8fe subscribed to the within instrument and acknowledged to me that (oa)he/tIwPy executed the same in his/l, . ... I ~ir capacity~, and that by his/Ai I 'U ,. signature~ on the instrument the person(-.) or the entity upon behalf of which the person acted, executed the instrument. Witness my hand and official seal. DEBORAH L. MITCHELL Notary Public - Notary Seal. ~,cRTf1~ STATE OF MISSOURI <Rene County Notary Public My Commission ExpiRs: March 19. 2001 State of C~rt~ } County of J 41 ~ oblfO} [j o.J:iw e. I , 2000, before me, ~ ~tl c; /{en 5fJ1;1t. Not~ry Public, personally appeared \ffirt!. ({ fft:7v lJ if{ . ( )' "er3~\A/n to me er (L.A15:roved to me on the basis of satisfactory evidence to be the erso wh e me iGJam- SUbSCribe~ within instrument and acknow dged to me ~xecuted the same i . ~ . capacI ~and that b=~ i na ur on the instrument th ers ) or ~~on behalf of which the person acte I executed the instrument. ~ss my hand and official ~~ ~~~ d&1/L-; Notary Pub i BECKY E~ SMITH ~ eom_.'~ t _. . Notary publi~ . Callfom1a - i . San Luis Obispo COU~ WtI eomm. ecpres [)eC 12. 04/26/00 Page3 of 7 \\ENGINEERlNG_SR\Engineering\ I 999\99828 Tr. 2207 Vista Del Mar\Product\Survey\Legal Desc. Offer.doc State of c~nit . } COU~... 'Il Lit" tfi!!fb } &. o",,}-.JN- I '20~fOrefr)e,~~ Ohz..S/YY;-f-J1.- Not~ry Public, personally appeared. .O()I7(J tTrJ -' ( ) per~n t8 me ef { 0'Rroved to me on the basis of satisfactory evidence to be the erso , whose name @}are- subscribed to the within instrument and acknowledged to me that s fHY executed the sa~~: and that bY~~ Ignat ,(srOn the instrument th erso .or the en Ity upon behalf ofwhic theperso ea, executed the instrument. ess my hand and official seal. ~/J7A fQ-'8:C~~~1 j. Commission' J.204Uc I ""'lay Public - Coof-., I San Luis Obispo County - - _ _ _My~~~J:~ 04/26/00 Page 4 of7 \\ENGINEERING_SR\Engineering\1999\99828 Tr. 2207 Vista Del Mar\Product\Survey\Legal Desc- Offer.doc EXHIBIT' A' That portion of lot 102 of the Subdivisions of the Ranchos ComU de Piedra, Pismo and Bolsa de Chamisal, in the city of Arroyo Grande, county of San Luis Obispo, state of California, as per map filed on Book A page 65 of Maps, in the office of the County Recorder of said county described as follows: Beginning at the intersection of the center line of Orchard Avenue with the northwesterly line of the Pacific Coast Railroad right of way, as shown on the map of the Jones Tract, recorded in book 3 page 86 of Maps, in the office of the County Recorder of said county; thence along the northwesterly line of said railroad right of way, North 45030'04" East 547.59 feet more or less to the southwesterly line of California State Highway 101, as described in Parcel B of the deed to the State of California, recorded November 17, 1955, in Book 825 page 596 of Official Records, in the office of the County Recorder of said county; thence along said southwesterly line, South 47012' East 920.42 feet; thence South 69050'44" West 807.16 feet; thence North 78039'16" West 140.00 feet; thence North 19009'07" West 520.97 feet more or less to the point of beginning. EXCEPT therefrom that portion of said land described as follows: Commencing at the intersection of the southeasterly line of the Jones Tract Subdivision, as shown on map filed for record in Book 3 of Maps, at Page 86 of Official Records of said County Recorder, and the southwesterly right-of-way line of California State Highway 101 Freeway as the same exists in the Year 1959 A.D.; thence on said right-of- way line South 47012' East 395.68 feet to the true point of beginning; thence continuing on said right-of-way line, South 47012' East, 219.82 feet; thence South 75020' West, 217.07 feet thence North 25045'30" West 55.59 feet; thence North 4027' West 71.97 feet; thence North 43030" East, 113.82 feet to the true point of beginning. ALSO EXCEPT therefrom that portion of said land included within the lines of the Pacific Coast Railroad right-of-way, as shown on the map of the Jones Tract, recorded in Book 3 page 86 of Maps, in the office of the County Recorder of said county. RESERVING therefrom for road purposes and public utility purposes, a 60 foot easement whose centerline is described as being the continuation of Orchard A venue as shown on the map of Jones Tract in Book 3, at Page 86, in the office of the County Recorder of said County, commencing at the intersection of the centerline of the said Orchard Avenue with the northerly line of the right of way line of the Pacific Coast Railroad, as recorded on said map of Jones Tract; thence south 27039' 16" east along the continuation of said centerline of said Orchard A venue, a distance of 297.72 feet to a point; thence concave to the right along a curve whose central angle bears south 62020'44" west a distance of 345.64 feet through a delta of39000' and whose radius is 345.64 feet, a distance of 235.27 feet to the end thereof, said 60 foot easement is 30.00 feet wide on each side of the above described centerline. 04/26/00 Page 5 of7 \\ENGINEERING_SR\Engineering\1999\99828 Tr. 2207 Vista Del Mar\Product\Survey\Legal Desc- Offer.doc EXHIBIT 'B-1' .' LEGAL DESCRIPTION That portion of the property in the City of Arroyo Grande, County of San Luis Obispo, State of California, described in the deed from United California Bank to First Assembly of God Church, Arroyo Grande, California, a California Corporation, recorded December 26, 1963 in Volume 1276 of Official Records at Page 269 in the Recorder's Office of said County and State lying southwesterly of the following described line: Commencing at the most westerly corner of the property described in said deed; thence along the northwest line of said property North 39047'34" East (North 45030'04" East per said deed), 31.34 feet to the True Point of Beginning; 1. thence leaving said northwesterly line South 33022'Or East, 248.49 feet to the beginning of tangent curve concave westerly having a radius of 242.84 feet; 2. thence southeasterly and southerly along the arc of said curve through a central angle of 47059'56" and an arc distance of 203.44 feet; 3. thence tangent to said curve South 14037'49" West, 19.32 feet to the Point of Terminus being on the southwesterly line of said property which bears South 24051'58" East (North 19009'07" West per said deed), 437.61 feet from the Point of Commencement. Together with a 10.00 foot wide strip lying northeasterly of the above described land to be used for Public Utility Easement purposes whose northeasterly and easterly sideline shall be lengthened so as to begin on the northwesterly line and terminate on the southwesterly line of said property, the southwesterly and westerly sideline of said 10.00 foot wide strip being the northeasterly and easterly sideline of the above described 60.00 wide strip. Said portion is shown graphically in Exhibit 'B-2' attached hereto and incorporated herein by reference. 05116100 Page 6 of7 \\ENGINEERING_SR\Engineering\1999\99828 Tr. 2207 Vista Del Mar\Product\Survey\Legal Desc. Offer. doc --- -------,,- EXHIBIT 'B-2' ~ 1J@'27@C1@[]fjc{~@@ -- -- -- -- ~ -- ~@~7?IJ@!iYl --- a /b,@7J=' 17@&p ~ C1!X:fil@C1@~ GRAPHIC SCALE 50 0 25 50 S14 '37'49 "w I.- ~: f ~ 19.32' 1 inch = 50 teet NAME: E: \1999\99828 fr. 2207 Vista Del Mar\SURVE:Y\Final Map \offer.dwg 11: 45 AM BY: Randy Ellison UlR R M DES I G N G R 0 U P PLAT ' Architecture . Planning' Engineering. Surveying. Interiors 'l4.ndscape Architecture OF A PORTION 1276-0R-269 3701 South Higuera Stree~ San Luis Obispo. California 93401 805/543-1794 E99828 5-16-2000 Page t0f 7 . Jerry lliehae~ lICE 36895. IS ~7e. liiebael Sl4l1ton PIS 5702 . - -. C:"'I/'\ f"Ir:: ,.."'"" .. ._. ._ ----..~ --.-------- I.d. MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG ~S COMMUNITY DEVELOPMENT DIRECTOR BY: TERESA MCCLISH ASSOCIATE PLANNER SUBJECT: CONSIDERATION OF ADOPTION OF ORDINANCE AMENDING THE ZONING MAP TO REZONE CERTAIN PROPERTIES FOR CONSISTENCY WITH THE GENERAL PLAN (DEVELOPMENT CODE AMENDMENT CASE NO. 04-006) DATE: FEBRUARY 22, 2005 RECOMMENDATION: It is recommended the Council adopt an Ordinance entitled: "An Ordinance of the City Council of the City of Arroyo Grande amending the zoning map to rezone certain properties for consistency with the General Plan (Development Code Amendment 04-006)". FUNDING: No fiscal impact. DISCUSSION: The Council introduced this Ordinance on February 8, 2005 to correct and clarify zoning designations for certain properties that are included in districts that were recently revised as part of a comprehensive update to the Development Code to ensure consistency with the 2001 General Plan. Exhibit "A" to the proposed Ordinance includes a map of the proposed zoning designations. Public Comment On December 22, 2004, and January 28,2005, nine (9) notices were mailed out to owners of properties affected by the proposed amendment and the proposal was noticed with a display ad in The Tribune. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE ZONING MAP TO REZONE CERTAIN PROPERTIES FOR CONSISTENCY WITH THE GENERAL PLAN (DEVELOPMENT CODE AMENDMENT 04-006) WHEREAS, the City Council adopted the updated General Plan which became effective October 9, 2001 and requires a comprehensive review and necessary revisions to the Development Code and Zoning Map for consistency in accordance with Government Code Section 65860; and WHEREAS, the City has a responsibility to assure adherence to the General Plan in meeting the needs and desires of the residents and the community; and WHEREAS, the Planning Commission of the City of Arroyo Grande considered Development Code Amendment 04-006 at a duly noticed public hearing on January 4, 2005 in accordance with the Development Code of the City of Arroyo Grande and recommended approval to the City Council; and WHEREAS, the City Council has reviewed and considered the information and public testimony presented at the public hearings, Planning Commission recommendations, staff I reports, and all other information and documents that are part of the public record; and I I I WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: A. The proposed changes to the Zoning Map are clarifications necessary for consistency with the goals, objectives, policies and programs of the General Plan, and are necessary and desirable to implement the provisions of the General Plan. B. The proposed changes to the Zoning Map implement the designations .of the General Plan Land Use Map and will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern. C. The proposed changes to the Zoning Map are consistent with the purpose and intent of Title 16. D. The proposed change of zones and revisions to Title 16 are exempt from the California Environmental Quality Act (CEQA) as specified under Section 15061 (b)(3) of the CEQA Guidelines. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande, as follows: SECTION 1: The above recitals and findings are true and correct. SECTION 2: Arroyo Grande Municipal Code Section 16.24.020 (Zoning Map) is hereby amended as shown in Exhibit "A" attached hereto and incorporated herein by reference. --- ORDINANCE NO. PAGE 2 SECTION 3: If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. SECTION 4: A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the Director of Administrative Services/City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council Members voting for and against the Ordinance shall be published again, and the Director of Administrative Services/City Clerk shall post a certified copy of the full text of such adopted Ordinance. i SECTION 5: This Ordinance shall take effect thirty (30) days after its adoption. I On motion by Council Member , seconded by Council Member , and by the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this day of -, .-' ORDINANCE NO. PAGE 3 TONYFERRARA,MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY - ^~--~._-_._- -----------.- ': \/ <,,~ - ~ 4>1 ,~.. 0,0 ,f~ ' " "', .' , .. " .1 /. '\ ./ '\." '\. ..\ '. 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".,..' ~ g ........ ,'" '1 CITY COUNCIL DEVELOPMENT CODE AMENDMENT 04-006 FEBRUARY 22, 2005 PAGE 2 OF 2 Environmental Determination Staff has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEQA. Based on the review, staff has determined that the proposed project is Categorically Exempt per Section 15061 (b )(3) of the CEQA Guidelines. AL TERNA TIVES: The following alternatives are presented for Council consideration: - Adopt Ordinance; - Continue consideration of the Ordinance; or - Do not adopt the Ordinance. S:\COMMUNITY _DEVELOPMEN1\PROJECTS\sPECIAL\DEV _ CODE_ UPDA TE\Clean Up DCA Q4-006\CC Sf 022205.doc 8... MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR ~S BY: JIM BERGMAN, ASSISTANT PLANNER fJ.6 SUBJECT: CONSIDERATION OF A RESOLUTION GRANTING A ONE-YEAR TIME EXTENSION FOR CONDITIONAL USE PERMIT 99-013 AND VARIANCE 01-001; CAMINO MERCADO AND WEST BRANCH STREET DATE: FEBRUARY' 22, 2005 RECOMMENDATION: The Planning Commission recommends the City Council adopt a Resolution, approving a one-year time extension for Conditional Use Permit 99-013 and Variance 01-001. FUNDING: No fiscal impact. DISCUSSION: The City Council approved Conditional Use Permit 99-013 and Variance 01-001 on August 15, 2001. The applicant was granted two (2) separate one-year time extensions through August 1 5, 2005. The applicant submitted a written request for a one (1) year time extension for Conditional Use Permit 99-013 and Variance 01-001 on January 24, 2005 (Attachment 1). Per the Municipal Code, the project is eligible for one (1) additional one-year time extension. Currently, staff is processing an alternative project (Hampton Inn and Suites) on the subject property and this time extension request is intended to allow sufficient opportunity for the design and acquisition of grading and building permits for the office project if the Conditional Use Permit and Tentative Parcel Map related to the hotel is denied. Extensions of time may be granted only if it is found that there have been no significant changes in the General Plan, Municipal Code, or character of the area within which the project is located that would cause the approved project to be injurious to the public health, safety or welfare. Since the original approval and subsequent time extensions, the project area has been rezoned to Office Mixed-Use (OMU). The approved project is consistent with the OMU zoning standards. - ~---~.- CITY COUNCIL CONSIDERATION OF A RESOLUTION GRANTING A ONE-YEAR TIME EXTENSION FOR CONDITIONAL USE PERMIT 99-013 AND VARIANCE 01-001; CAMINO MERCADO AND WEST BRANCH STREET FEBRUARY 22, 2005 PAGE 2 AL TERNA TIVES: The following alternatives are provided for Council consideration: - Adopt the attached resolution approving the time extension of the Conditional Use Permit and Variance; - Modify as appropriate and adopt the attached resolution; - Continue the item and direct staff to prepare an alternative resolution to deny the extension; - Provide direction to staff. Attachment: 1. Letter from the applicant requesting a Time Extension ---_.~~~---- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCil OF THE CITY OF ARROYO GRANDE APPROVING A ONE-YEAR TIME EXTENSION FOR CONDITIONAL USE PERMIT 99-013 AND VARIANCE 01-001; CAMINO MERCADO AND W. BRANCH STREET; APPLIED FOR BY STEPHEN N. COOL WHEREAS, the City Council of the City of Arroyo Grande has considered a request for a one-year time extension for Conditional Use Permit 99-013 and Variance 01- 001; and WHEREAS, on February 15, 2005, the Planning Commission of the City of Arroyo Grande approved a Resolution recommending the City Council approve a one-year time extension for Conditional Use Permit 99-013 and Variance 01-001; and WHEREAS, the City Council finds, after due study and deliberation, that there have been no significant changes in the General Plan, Municipal Code or character of the area within which the project is located that would cause the approved project to be injurio'us to the public health, safety, or welfare. NOW, . THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande approves of a one-year time extension for Conditional Use Permit 99-013 and Variance 01-001, with the above findings and subject to the conditions as set forth in Exhibit "A" attached hereto and incorporated herein by this reference. Conditional Use Permit 99-013 and Variance 01-001 shall expire on August 15, 2006. On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 22"d day of February, 2005. ~_._--- --------...--------,..,.-. -- RESOLUTION NO. PAGE 2 OF 3 TONY FERRARA, MAYOR ATTEST: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ----~ RESOLUTION NO. PAGE 3 OF 3 EXHIBIT "A" CONDITIONS OF APPROVAL TIME EXTENSION 05-001 FOR CUP 99-013 AND VAR 01-001; CAMINO MERCADO AND WEST BRANCH GENERAL CONDITIONS This approval authorizes a one-year time extension for Conditional Use Permit 99-013 and Variance 01-001, which were originally approved by the City Council on August 15, 2001, for construction of an office complex. 1. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. 2. The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 3. The applicant shall comply with all conditions of approval for Time Extension 05-001, Conditional Use Permit 99-013 and Variance 01-00.1. 4. Time Extension 05-001, Conditional Use Permit 99-013 and Variance 01- 001 shall automatically expire on August 15, 2006. 5. For all building permits issued in the subject development, the applicant shall pay those development impact fees that are in effect at the time the building permits are issued. --...------- " ... " .... I Y .....,. - -. .- ( ATTACHMENT 1 ( JAN 2 4 2005 LAW OF"F"ICE STEPHEN N. COOL CITY OF AAROYO GRANDE 1577 EL CAMINO REAL COMMUNITY DEVELOPMENT ARROYO GRANDE, CALIFORNIA 93420 TELEPHONE: 16051 469-6433 STEPHEN N. COOL E-MAIL: coolaw2@aol.com ATTORNEY AT LAW F"AX; 16051 469-5702 606elE L. COLESON LEGAL ASSISTANT January 24,2005 Department of Community Development City of Arroyo Grande Arroyo Grande City Hall ~ 214 E. Branch Arroyo Grande, CA 93420 RE: CONDITIONAL USE PERMIT 99-013N ARIANCE 01-001 Dear Sirs: On September 14, 2004 the City Council adopted a resolution granting a one year time extension for the above Use Pennit and Variance, which expires August 152005. By this letter it is respectfully requested that the City grant an additional one year time extension, to August 2006. Weare currently processing an application for the development of the site as a motel and restaurant, and have been advised that final action on our application is anticipated for April of this year. If our development application is not approved in April, we would anticipate selling the site to a developer to develop the property with the original office project. This would not leave sufficient time for the new owner to secure grading and building permits by the expiration date. The granting of our requested time extension would eliminate the time pressure for action by the City on the motel/restaurant development proposal. < R~ed' 2p ~ ~, t - _.." .~ STEPHEN N. COOL SNC:blc Aft-J ~ OO;-,I}- ~3 8.f. MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTO~ BY: JIM BERGMAN, ASSISTANT PLANNER '&e> SUBJECT: CONSIDERATION OF A ONE-YEAR TIME EXTENSION FOR AMENDED CONDITIONAL USE PERMIT 03-004; 1220 FARROLL AVENUE; APPLIED FOR BY COASTAL CHRISTIAN SCHOOL DATE: FEBRUARY 22, 2005 RECOMMENDATION: It is recommended the City Council adopt the attached resolution, approving a one-year time extension for Amended Conditional Use Permit 03-004. FUNDING: No fiscal impact to the City's General Fund. DISCUSSION: Coastal Christian School has been operating within the City of Arroyo Grande since August of 1989. For the past ten years, the school has been in the process of relocating to a site outside of the City of Arroyo Grande. Relocation efforts have been delayed due to annexation issues related to the project. The City Council approved Amended Conditional Use Permit 03-004 on November 11, 2003 and authorized the continued use of temporary classrooms with specific conditions of approval related to safety and length of occupancy. These conditions included the installation of two fire hydrants and annual time extensions. At this time, all conditions of approval have been met. Staff believes that Coastal Christian School is diligently pursuing relocation. and the development of a permanent campus as part of the Los Robles Del Mar project proposed in Pismo Beach. If all processes proceed optimally, relocation may occur within two and a half years. Extensions of time may be granted only if it is found that there have been no significant changes in the General Plan, Municipal Code, or character of the area within which the project is located that would cause the approved project to be injurious to the public health, safety or welfare. There have been no significant changes related to the project area or any new safety issues related to the school. ____~__.........._'O CITY COUNCIL CONSIDERATION OF A ONE-YEAR TIME EXTENSION FOR AMENDED CONDITIONAL USE PERMIT 03-004; 1220 FARROLL AVENUE; APPLIED FOR BY COASTAL CHRISTIAN SCHOOL FEBRUARY 22, 2005 PAGE 2 Although the applicant filed for a time extension after the date stated in the conditions of approval (August 19, 2004), the Planning Commission recommends the City Council approve Time Extension 05-002 for Amended Conditional Use Permit 03-004. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Adopt the attached resolution approving the time extension of the Conditional Use Permit and Variance; - Modify as appropriate and adopt the attached resolution; - Continue the item and direct staff to prepare an alternative resolution to deny the extension; - Provide direction to staff. Attachments: 1. Letter from applicant requesting a Time Extension I I I I I I t I RESOLUTION NO. A RESOLUTION OF THE CITY COUNCil OF THE CITY OF ARROYO GRANDE APPROVING A ONE-YEAR TIME EXTENSION FOR AMENDED CONDITIONAL USE PERMIT 03-004; 1220 FARROll A VENUE; APPLIED FOR BY COAST Al CHRISTIAN SCHOOL WHEREAS, the City Council of the City of Arroyo Grande has considered a request for a one-year time extension for Amended Conditional Use Permit 03-004 for the operation of temporary classrooms, applied for by Coastal Christian School; and WHEREAS, on February 15, 2005, the Planning Commission of the City of Arroyo Grande approved a. Resolution recommending the City Council approve a one-year time extension for Amended Conditional Use Permit 03-004; and WHEREAS, the City Council finds, after due study and deliberation, that there have been no significant changes in the General Plan, Municipal Code or character of the area within which the project is located that would cause the approved project to be injurious to the public health, safety, or welfare. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande approves of a one-year time extension for Amended Conditional Use Permit 03-004, with the above findings and subject to the conditions as. set forth in Exhibit " A" attached hereto and incorporated herein by this reference. Amended Conditional Use Permit 03-004 shall expire on August 19, 2005. On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit: A YES: NOES: ABSENT: the foregoing Resolution was adopted this 22"d day of February, 2005. ----...--.- RESOLUTION NO. PAGE20F3 TONY FERRARA, MAYOR ATTEST: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES! CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. PAGE30F3 EXHIBIT "A" CONDITIONS OF APPROVAL TIME EXTENSION 05-002 GENERAL CONDITIONS This approval authorizes a one-year time extension for Amended Conditional Use Permit 03-004, which was originally approved by the City Council on August 19, 2003, and allows the continued operation of temporary classrooms. 1. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. 2. The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 3. The applicant shall comply with all conditions of approval for Time Extension 05-002, Amended Conditional Use Permit 03-004, Amended Conditional Use Permit 89-459 and the Conditional Use Permit 89-459. 4. This Time Extension shall automatically expire on August 19, 2005. The applicant may apply for two additional time extensions, pursuant to Development Code Section 16.12.140. 5. The project shall comply with State requirements for occupancy limits and accessibility . -""". I!!'" lJl"'\""!; .~ ~c.i(~= 1yL ATTACHMENT 1 COASTAL CHRISTIAN SCHOOL 1220 FARROll AVENUE ARROYO GRANDE, CA 93420 January 28, 2005 Telephone 805-489-1213 FAX 805-489-5394 Rob Strong, Community Development Director City of Arroyo Grande 214 E Branch Arroyo Grande, CA 93420 RE: Application for time extension of CUP 03-004 Mr. Strong: This letter is a request for a time extension on our Conditional Use Permit 03-004. According.to the last correspondence dated November 21,2003, the conditions of the permit were stated and I did not receive any correspondence indicating that the said conditions were not met. Therefore, Coastal Christian School is seeking another year's time extension as required. Our current enrollment is 208 students K-12. Respectfully, Lance Tullis Attachment: Check #17693 for $325.00 RECEIVED , t- t:.d 0 ?, 20C5 CITY Of ARROYO GRANDE COMMUNITY DEVELOPMENT Cc:rr AC)J() 0 ~ ~OO~ _ Our school is a member of the DO~'" ~ \\-- O~b Association of Christian Schools International. 9.a. CITY OF ARROYO GRANDE CITY COUNCil NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will conduct a Public Hearing on TUESDAY, FEBRUARY 22,2005 at 7:00 p.m. in the City Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following item: APPEAL OF PLANNING COMMISSION INTERPRETATION THAT AUTO PARTS RETAil SALES WITHOUT INSTAllATION IS NOT AN ALLOWABLE USE IN THE GATEWAY MIXED USE (GMU) DISTRICT - APPELLANT: JOHAN SCHARIN Information relating to this project is available at the Community Development Department, located at 214 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5420 during normal business hours (8:00 a.m. to 5:00 p.m.) Any person affected or concerned by the project may submit written comments to the Community Development Department before the City Council meeting, or appear and be heard in support of or opposition to the proposals at the time of hearing. Any person affected or concerned by this City initiated project may submit written comments to the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.) before the City Council meeting, or appear and be heard in support of or opposition to the project and the environmental determination at the time of hearing. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the public hearings described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearings. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. ~ tJJ1~hL Kelly trT) re, City Clerk :/ Publish 1 Time, The Tribune, on Friday, February 11, 2005 ~ --, ----~----- ;'~,,;.:.::,~:"-~.._~,-- MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG COMMUNITY DEVELOPMENT DIRECTOR ~ S BY: RYAN FOSTER, ASSISTANT PLANNER ~ SUBJECT: CONSIDERATION OF APPEAL OF PLANNING COMMISSION INTERPRETATION THAT AUTO PARTS SALES WITHOUT INSTALLATION SERVICES IS NOT AN ALLOWED USE IN THE GATEWAY MIXED-USE (GMU) ZONING DISTRICT DATE: FEBRUARY 22, 2005 RECOMMENDATION: It is recommended the City Council adopt the attached Resolution, denying the appeal and upholding the Planning Commission's interpretation that auto parts sales without installation services is not an allowed use in the Gateway Mixed-Use (GMU) zoning district. FUNDING: No fiscal impact. DISCUSSION: Sackoround On January 10, 2005, the appellant submitted an application for a minor use permit - plot plan review to allow an auto parts store without installation services to locate in an existing building in the Town & Country Shopping Center. The center is located in the newly adopted Gateway Mixed-Use (GMU) zoning district. Upon reviewing the application, staff discovered an ambiguity in Section 16.36.030 of the Development Code. Specifically, while that section of the code expressly prohibits auto parts sales with installation services as an allowed use in the GMU zoning district, it does not address auto parts sales without installation. Staff placed the processing of the minor use permit - plot plan review on hold pending an interpretation from the Planning Commission regarding the ambiguity. At its meeting of February 1, 2005, the Planning Commission, on a 3-2 vote, provided an interpretation with specific findings that auto parts sales without installation services is not an allowed use in the GMU zoning district. On February 15, 2005, the Planning Commission was presented with a Resolution for adoption reflecting its initial interpretation, which was. adopted unanimously (Attachment 1). S:\COMMUNITY _DEVELOPMENT\PROJECTS\APL\05-002\APL_05-002_CC_RPT.doc I -- - ----- - - ---~ CITY COUNCIL APPEAL 05-002 FEBRUARY 22, 2005 PAGE 2 OF 3 An appeal of the Planning Commission's interpretation was submitted on February 2, 2005. Auto Parts Sales as a Land Use Prior to creation of the GMU zoning district, when the entire East Grand Avenue corridor was zoned as General Commercial (GC), a previous City Council rejected a proposal for a new AutoZone store on the southwest comer of East Grand Avenue and Courtland Street, which is part of the Berry Gardens Specific Plan Area. Although the GC zoning district conditionally allowed auto parts sales, the application was denied on the grounds that the property, located on a prominent comer at the western entrance to the City and being part of a specific plan, was better suited for a higher-intensity, pedestrian-oriented use. Subsequent public meetings regarding the 2001 General Plan, East Grand Avenue Enhancement Plan and recent Development Code amendments for the GMU and Fair Oaks Mixed-Use (FOMU) zoning districts reinforced the concept of pedestrian-oriented uses on ground floors of structures with East Grand Avenue frontage. These pedestrian- oriented uses would be compatible with potential office and residential uses allowed on upper floors. While this clearly discourages or precludes automobile-oriented uses on East Grand Avenue frontage, particularly on a prominent comer, it may be appropriate to consider possible interior or deep-lot locations for auto parts sales without installation services, which do not front on East Grand Avenue. In this instance, the owner of the east wing of the Town & Country Shopping Center, who is the appellant, has experienced extended vacancy of over 10,000 square-feet of leasable floor area on the interior part of the east wing. Dollar Tree has relocated to the end of the wing, leaving the current vacancy. Some or all of this portion of the center has been vacant since Rite-Aid left its space over 5 years ago. The 2004 Development Code amendments require minor use permits for auto parts sales with installation services in Industrial, Traffic Way and Highway Mixed-Use zoning districts and specifically exclude this use in the Village Core Downtown and Village, Office, Gateway and Fair Oaks Mixed-Use zoning districts. A conditional use permit is required for this use in the Regional Commercial zoning district. While an interpretation is needed to clarify the intent of the City regarding auto parts sales without installation services as a land use in the GMU zoning district, there are both pros and cons that should be considered: Pros: . Auto parts sales provide a source of sales tax revenue. . Auto parts stores are considered compatible with many other stores and services. . Community and neighborhood convenience for self-auto repair is facilitated by broad distribution rather than centralizing auto parts sales in vehicle sales and service districts. S:\COMMUNITY _DEVELOPMENT\PROJECTS\APL\05-002\APL_05-002_CC_RPT.doc .-.~._------- - -- ----- "--' - - --- CITY COUNCIL APPEAL 05-002 FEBRUARY 22, 2005 PAGE30F3 . The property owner requesting consideration of this use has been working with the City to improve the center, including potential removal of the retention basin; filling existing vacancies may help such efforts to proceed. Cons: . Auto related businesses are inconsistent with the intent of the East Grand Avenue Enhancement Plan for the Gateway Section, which recommended auto related uses be focused in the Highway Section (Highway 101 to Halcyon Road). . There is some potential for customers to abuse parking lots for limited repair or replacement of auto parts (motor oil, anti-freeze, wiper blades, etc.). . Additional police or code enforcement efforts may be required to prevent the use and abuse of parking lots for auto repairs. . Auto-oriented stores may dilute the preference for pedestrian-oriented businesses and services. . Loading and pedestrian circulation should not be compromised nor should installation services be allowed in locations where mixed-use or residential uses would be adversely affected. ALTERNATIVES: The following altematives are provided for Council consideration: . Adopt the attached Resolution denying the appeal and upholding the Planning Commission's interpretation and initiate a Development Code amendment to prohibit auto parts sales without installation services in the GMU and/or other East Grand Avenue mixed-use districts; or . Do not adopt the attached Resolution and instruct staff to return with a Resolution upholding the appeal and allowing auto parts sales without installation services in the GMU district with minor use permit, limited to existing in-line store locations that do not front East Grand Avenue and initiate a Development Code amendment to prohibit auto parts sales without installation services in locations that front East Grand Avenue; or . Provide direction to staff. Attachments: 1. Planning Commission Resolution providing an interpretation that auto parts sales without installation services is not an allowed use in the GMU zoning district 2. GMU zoning district land use chart S:\COMMUNITY _DEVELoPMENnPROJECTS\APL\05-002\APL_05-002_CC_RPT.doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DENYING APPEAL 05-002 AND UPHOLDING THE PLANNING COMMISSION'S INTERPRETATION THAT AUTO PARTS SALES WITHOUT INSTALLATION SERVICES IS NOT AN ALLOWED USE IN THE GATEWAY MIXED-USE (GMU) ZQNING DISTRICT WHERAS, Section 16.36.030 of the City's Development Code prohibits auto parts sales with installation services as a land use in the Gateway Mixed-Use (GMU) zoning district; and WHERAS, Section 16.36.030 of the City's Development Code does not address auto parts sales without installation services as a land use in the Gateway Mixed-Use (GMU) zoning district; and WHERAS, Community Development staff requested the Planning Commission clarify Section 16.36.030 regarding auto parts sales without installation services as a land use in the Gateway Mixed-Use (GMU) zoning district; and WHEREAS, the Planning Commission of the City of Arroyo Grande provided an interpretation of the Development Code that auto parts sales without installation services is not an allowed use in the Gateway Mixed-Use (GMU) zoning district; and WHEREAS, the applicant has filed an appeal of the Planning Commission's interpretation regarding auto parts sales without installation services in the Gateway Mixed-Use (GMU) zoning district; and WHEREAS, the City Council of the City of Arroyo Grande has considered this appeal at a hearing on February 22, 2005 in accordance with the Municipal Code of the City of Arroyo Grande; and WHEREAS, the City Council finds, after due study and deliberation, that the following circumstances exist: 1 . Land Use Element Objective LU5-7: Plan. for a revitalized East Grand Avenue Mixed-Use corridor that has less of a strip- commercial aspect and more coordinated, mixed-use boulevard ambiance with distinct activity subareas including "Gateway, Midway and Highway" districts. As stated above, the East Grand A venue corridor is to include three distinct activity subareas. Restricting the allowed uses in each district is necessary to promote separate, distinct activity subareas, .---- ,-""",--'--'-"- .--- RESOLUTION NO. APPEAL 05-002 FEBRUARY 22, 2005 PAGE 2 of3 each of which will develop a unique quality and character based on the types of uses allowed in that district. 2. Land Use Element ObjectivA LU5-10 1: Promote development of a high intensity, mixed-use, pedestrian activity node centered on the Courtland Street/East Grand Avenue intersection as a priority example of. revitalization of this corridor segment known as Gateway. As stated above, the Gateway segment of East Grand Avenue is intended to become a priority pedestrian activity node. Allowing any auto-selVing uses in the Gateway segment would diminish the emphasis on pedestrian activity and undermine the establishment of a pedestrian activity node. 3. Development Code Section 16 36 020: The primary purpose of the GMU district is to provide for the combination of financial institutions, retail, office and commercial uses and multi-family residences with retail and other pedestrian.oriented uses on the ground floors of structures fronting East Grand Avenue, and residential units or offices allowed on upper floors. As stated above, the primary purpose of the GMU district is to provide for a combination of uses that are pedestrian-oriented. By their very nature, retail auto parts sales (with or without installation selVices) are automobile-oriented and therefore their allowed use would be inconsistent with the stated purpose of the GMU district. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby denies the appeal and upholds the Planning Commission's interpretation that auto parts sales without installation services is not an allowed use in the Gateway Mixed-Use (GMU) zoning district. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 22nd day of February 2005. RESOLUTION NO. APPEAL 05-002 FEBRUARY 22, 2005 PAGE 30f3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY --,----_._-_._~-_.._---- A TT ACHMENT 1 RESOLUTION NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY ,OF ARROYO GRANDE PROVIDING AN INTERPRETATION THAT AUTO PARTS SALES WITHOUT INSTALLATION SERVICES IS NOT AN ALLOWED USE IN THE GATEWAY MIXED-USE (GMU) ZONING DISTRICT WHERAS, Section 16.36.030 of the City's Development Code prohibits auto parts sales with installation services as a land use in the Gateway Mixed-Use (GMU) zoning district; and WHERAS, Section 16.36.030 of the City's Development Code does not address auto parts sales without in~tallation services as a land use, in the Gateway Mixed-Use (GMU) zoning district; and WHERAS, Community Development staff has requested the Planning Commission clarify Section 16.36.030 regarding auto parts sales without installation services as a land use in the Gateway Mixed-Use (GMU) zoning district; and WHEREAS, the Planning Commission of the City of Arroyo Grande has considered this request at a hearing of February 1, 2005 in accordance with the Municipal Code of the City of Arroyo Grande; and WHEREAS, the Planning Commission finds, after due study and deliberation, that the following circumstances exist: 1. Land Use Element Objective LLJ5-7: Plan for a revitalized East Grand Avenue Mixed-Use corridor that has less of a strip- commercial aspect and more coordinated, mixed-use boulevard ambiance with distinct activity subareas including "Gateway, Midway and Highway" districts. As stated above, the East Grand A venue corridor is to include three distinct activity subareas. Restricting the allowed uses in each district is necessary to promote separate, distinct activity subareas, each of which will develop a unique quality and character based on the types of uses allowed in that district. 2. Land Use Element Objective LU5-10 1: Promote development of a high intensity, mixed-use, pedestrian activity node centered on the Courtland Street/East Grand Avenue intersection as a priority example of revitalization of this corridor segment known as Gateway. RESOLUTION NO. INTERPRETATION - AUTO PARTS SALES WIO INSTALLATION SERVICES (GMU) FEBRUARY 15, 2005 PAGE 2 of3 As stated above, the Gateway segment of East Grand A venue is intended to become a. priority pedestrian activity node. Allowing any auto-serving uses in the Gateway segment would diminish the emphasis on pedestrian activity and undermine the establishment of a pedestrian activity node. 3. Development Code Section 16 36 020: The primary purpose of the GMU district is to provide for the combination of financial institutions, retail, office and commercial uses and multi-family residences with retail and other pedestrian-oriented uses on the ground floors of structures fronting East Grand Avenue, and residential units or offices allowed on upper floors. As stated above, the primary purpose of the GMU district is to provide for a combination of uses that are pedestrian-oriented. By their very nature, retail auto parts sales (with or without installation services) are automobile-oriented and therefore their allowed use would be inconsistent with the stated purpose of the GMU district. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Arroyo Grande hereby provides an interpretation that auto parts sales without installation services is not an allowed use in the Gateway Mixed-Use (GMU) zoning district. On motion by Commissioner , seconded by Commissioner , and by the following roll call vote, to wit; AYES: NOES: ABSENT: the foregoing Resolution was adopted this 15th day of February 2005. RESOLUTION NO. INTERPRETATION -AUTO PARTS SALES W/O INSTALLATION SERVICES (GMU) FEBRUARY 15, 2005 PAGE 3 of3 ATTEST: L YN REARDON-SMITH, TIM BROWN, VICE-CHAlR COMMISSION CLERK AS TO CONTENT: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR Ord 557 Exhibit "C" A TT ACHMENT 2 Page 7 of 15 Table 16.36.020-1 Regional Commercial (RC) Appropriate easements for reciprocal ac~ss, parking and maintenance must be recorded and maintained. 3. Building Size Umits Maximum height is 35 feet or three stories whichever is less; Maximum non-residential buildina size is 102.500 sQuare feet. 4. Site Coverage and Floor Area Ratio Maximum coverage of site by structures is 100%. Floor Area Ratio is 1.0. 5. Site Desion and Sians Section 16.60. 6. Off-Street Parking and Loading Section 16.56.020. 16.36.030 Commercial and mixed use regulations A. Permitted uses within commercial districts in the city are identified in Table 16.36.030(A). Permitted uses are identified with a "p." uses permitted subject to a Minor Use Permit are identified by a "MUP'" and uses permitted subject to issuance of a conditional use permit are ic;fentified by a "C. It Uses not identified in the table are prohibited. Note that other sections of the development code, general plan goals and objectives, and other federal, state and local requirements may also apply to proposed commercial uses. Table 16.36.030-A Uses Permitted Within Mixed Use and Commercial Districts IMU= Industrial Mixed Use District (EI Camino) FOMU - Fair .Oaks Mixed Use District TMU = Highway Mixed Use District HMU= Highway Mixed Use District VCD = Village Core Downtown District OMU =Office Mixed Use District VMU = Village Mixed Use District RC = Regional Commercial District GMU= Gateway Mixed Use District HCO = Historic Character Overlay District (Design Overlay District 2.4) P = Permitted Use MUP = Minor Use Permit NP = Not Permitted CUP = Conditional Use Permit (NOTE: Planned Unit Development (PUD) may be required for mixed use subdivisions) PED = Not permitted in pedestrian oriented storefront locations on ground floor facing E. Grand Avenue Allowed Land Permit Required By District . Specific Use Uses and Permit All new commercial buildings or thTrd-storycomponents require a CUP Standards Requirements LAND USE IMU TMU VCD VMU GMU FOMU HMU OMU1 Rt:2 D- D-2.11 2.11 D-2.20 HCO D-2.4 A. SERVICES - BUSINESS. ANANCIAL., PROFESSIONAL ATM NP P MUP MUP P P P P P Bank NP ;-'Ur MUP MUP MUP MUP MUP MUP CUP Financial Services Medical Services - NP MUP MUPI MUP MUPJ MUP MUP P CUP docto(s office PED PED Medical Services - NP MUP CUP/ MUp. MUP MUP MUP MUP CUP dinic, lab, urgent care PED CUP/ PED Medical - hospital NP NP NP NP NP NP NP CUP NP Office - accessocy MUP P MUP MUP PIPE P P P P D Office - govemment MUP CUP MUP MUP CUP CUP CUP MUP CUP Office - processing MUP CUP CUP MUP MUP/ MUP CUP P NP . PED . ---_._~-~- ----~_. \ Ord 557 Exhibit IIC" . Page 8 of 15 \ Allowed Land Permit Required By District Specific Use (\ Uses and Permit All new commercial buildings or third-story components require a C;:UP Standards Requirements LAND USE IMU TMU VCD VMU GMU FOMU HMU OMU' RC2 D- D-2.11 2.11 D-2.20 . HCO D-2.4 Office - professional MUP MUP MUP MUP MUPI MUP MUP P CUP PED Veterinary clinic, animal CUP CUP NP CUP CUP CUP CUP MUP CUP hospital B. SERVICES - GENERAL Adult day care - NP NP MUPI MUP MUPI MUP NP MUP NP 16.52.120 14 or fewer clients PED PED. Adult day care - NP . NP NP NP CUP I CUP NP CUP NP 16.52.120 15 or more clients PED Automotive and vehicle MUP MUP NP NP NP NP MUP NP NP 16.52.210 servl~ - Major repair or bodY work Automotive and vehicle MUP MUP NP NP NP NP MUP NP NP 16.52.210 services - minor maintenance or repair Including tire services . Catering services MUP MUP MUPI MUP MUPI MUP MUP MUP NP PED PED ChUd day care center - NP NP MUPI MUP MUPI MUP NP MUP MUP 14 or fewer PED PED Child day care center - NP NP MUPI MUP MUPI MUp. NP CUP NP 16.52.120 C 15 or more PED PED Drive-through services NP CUP NP CUP NP NP CUP CUP NP Equipment rental MUP CUP NP CUP NP NP CUP CUP NP Kennel, animal CUP CUP NP CUP NP NP CUP CUP NP 16.52.100 boardina Lodging-Bed & NP MUP MUP MUP MUP MUP MUP MUP GYP 16.52.080 breakfast Inn NP Lodging-Hotel or motel NP CUP CUP CUP CUP CUP CUP CUP NP See General Plan Policy LU7-4 Lodging-Recreational NP NP NP NP NP NP NP NP NP Vehicle (RV) Park Maintenance servlces- MUP MUP NP MUP NP MUP MUP MUP NP client site services Mortuary, funeral home CUP Np. NP NP NP NP NP CUP NP Personal services NP MUP MUP MUP MUP MUP MUP MUP MUP Personal servlces- NP CUP NP NP NP NP CUP NP NP 16.52.030 Resb'lcted Public safety facility MUP P MUPI P P P P P p. . . PED Repair service- MUP ,MUP -NP CUP CUP MUP MUP NP NP Equipment, large appliances. etc. Social services NP CUP NP CUP . CUP I MUP CUP MUP NP organization PED Tele-communlcation CUP MUP NP CUP CUP CUP MUP CUP CUP facilities (commercial) C. INDUSTRY, MANUFACTURING AND PROCESSING. WHOLESALING, STORAGE Agricultural produd CUP CUP NP CUP NP NP NP NP NP 16.52.095 t . processing "--I Construction yard MUP NP NP NP NP MUP NP NP NP 16.52.095 . Ord 557 Exhibit "C" .~':$~ Page 9 of 15 Allowed Land Permit Required By District Specific Use Uses and Permit All new commercial bul!dlngs or third-story componen~ require a CUP Standards Requirements . VCO VMU lAND USE IMU TMU GMU FOMU HMU OMU' R~ D- 0-2.11 2.11 0-2.20 HCO D-2.4 Fumiture and fixtures MUP NP NP NP NP MUP NP NP NP 16.52.095 manufacturing, cabinet shoP Industrial research and CUP NP NP NP NP NP NP NP NP 16.52.095 develooment Laboratory - MediCal, CUP CUP NP NP NP NP CUP MUP NP 16.52.095 analytical, research and development Manufacturing or MUP CUP NP NP NP NP CUP NP NP 16.52.095 Processing - Ught Printing and publishing MUP MUP NP NP CUP CUP MUP MUP NP 16.52.095 Recycling - saap and CUP NP. NP NP NP NP NP NP NP 16.52.095 dismantllna yard Recycling - Small CUP MUP MUP MUP MUPI MUP MUP MUP MUP 16.52.095 collection facility IPED PED Storage - Outdoor MUP MUP NP NP NP NP NP NP NP 16.52.095 Storage (mlnl- storage) MUP NP NP NP NP NP NP NP NP 16.52.095 Wholesaling and CUP CUP NP NP NP NP CUP NP NP 16.52.095 distribution Wmery CUP CUP NP NP NP . NP CUP NP NP 16.52.095 D. RETAIL TRADE Aet:.eSSOrj retait uses P P P P P P P P P Subject to Business . Ucense dearance Adult business retail CUP NP NP NP NP NP NP NP NP Subject to Section 16.52.030 for location parameters and development standards Alcoholic beverage NP CUP CUP CUP CUP CUP CUP CUP CUP sales Artisan shop MUP MUP MUP MUP MUP MUP MUP MUP NP Auto, vehicle and heavy MUP MUP NP NP NP NP MUP NP NP 16.52.060 equipment sales & 16.52.070 rental Auto, vehlde parts MUP MUP NP NP NP NP MUP NP CUP sales wI Installation services Building and landscape MUP MUP CUP CUP MUPI MUP MUP NP MUP materials sales-lndoor PED Convenience store CUP MUP MUP MUP MUP MUP MUP MUP MUP DrIve-through retail NP eup' NP NP NP NP CUP CUP NP Extended hour retail CUP 'MUP MUP MUP MUP MUP MUP MUP MUP Fann supply and feed MUP CUP NP CUP NP . NP CUP NP CUP store Fanners market CUP MUP MUP MUP CUP CUP MUP CUP CUP Fuel dealer CUP CUP NP NP NP NP CUP NP NP (propane for home and fann use) . Gas station CUP CUP NP NP NP NP CUP NP NP 16.52.170 General retaIl-5,OOO sf NP MUP P P P P MUP MUP P Subject to Business or less Ucense clearance . -- -~-- \ '''',~ Ord 557 Exhibit IIC" Page 10 of 15 Allowed Land Permit Required By District Specific Use \\ Uses and Permit All new commercial buildings or third-story components require a CUP Standards \ ReQuirements IMU TMU VCD VMU GMU FOMU HMU OMU1 Rc;2 LAND USE D- D-2.11 2.11 D-2.20 HCO D-2.4 General retall- NP CUP MUP CUP MUP MUP MUP CUP P 5001 to 19 999 sf General retall- NP MUP NP NP CUP CUP CUP NP P Note: Maximum 20, 000 sf to 102,500 sf Building Size per/district and Section 16.52.220 Groceries, specialty NP MUP CUP CUP MUP MUP MUP CUP MUP foods-20, 000 sf or less Grocerres, specialty NP CUP NP NP MUP MUP MUP NP CUP Note: MaxImum foods 20,000 sf to Building Size 102,500 sf per/district and Section 16.52.220 Outdoor retail sales and MUP MUP MUP MUP NP CUP MUP NP CUP activities Mobile home, boat, or MUP CUP NP NP NP NP CUP NP NP RV sales Produce stand MUP MUP MUP MUP MUP MUP MUP MUP NP Restaurant, caf6. CUP MUP MUP MUP MUP MUP MUP MUP CUP 16.52.180 Coffee shop LU7 -4 Restaurant, drive- NP CUP NP NP NP NP CUP NP NP 16.52.090 through fast food LU7-4 C Second hand store NP NP MUP MUP MUP MUP MUP MUP NP - Shopping center NP NP NP CUP CUP CUP NP NP CUP Warehouse retail CUP CUP NP NP NP CUP CUP NP CUP 16.52.160 E. Recreation, Education & Public Assembly Uses Barltavemlnlght club CUP CUP CUP CUP CUP CUP CUP NP CUP Club, lodge, private NP MUP MUP CUP MUP/ MUP MUP CUP NP meeting hall PED ~mercialrecreation CUP MUP CUP ~UP CUP CUP MUP NP NP or sports facility - Indoor ~merclal recreation CUP CUP NP CUP NP CUP CUP NP NP or sports facility - Outdoor CUP -c. Community center NP CUP CUP CUP CUP CUP CUP NP Conferencel NP CUP CUP NP CUP CUP CUP CUP CUP convention facllitv Equestrian facility CUP CUP NP NP NP NP CUP NP NP Fltness/health facility ........-:. CUP MUP MUP CUP CUP CUP NP . CUP CUP Ubrary, museum. Np. CUP MUP MUP MUP MUP MUP MUP NP Park, playground NP CUP CUP CUP CUP CUp. CUP CUP NP Religious facility NP CUP CUPI CUP CUP CUP CUP CUP NP PED IPED School- Elementary, NP NP NP CUP NP NP NP CUP NP middle secondarY School- Specialized MUP MUP CUPI CUP CUPI CUP MUP CUP NP l \ educationltralnlng PED PED -T , -----.- :tf-r ,~.- Ord 557 Exhibit "c" Page 11 of 15 Allowed land Permit Required By District Specific Use Uses and Permit All new commercial buildings or third-story componen~ require a CUP Standards Requirements LAND USE IMU TMU VCD VMU GMU FOMU HMU OMU1 RC2 D- D-2.11 2.11 . D-2.20 HCO D-2.4 Studio - art, dance NP MUP MUP MUP MUP MUP MUP MUP NP martial arts, music etc. Theater, auditorium NP NP CUP CUP CUP CUP NP CUP CUP F. Residential Uses . Assisted Uving NP NP CUP leup CUPI CUPI NP CUP NP PED PED Home occupation NP MUP P P P P MUP P NP 16.16.090 UveJwork unit MUP CUP CUP leup MUP MUP CUP MUP NP Includes caretakers units. Prohibited In conjunction with restricted personal services and vehicle maintenance/repair. Use established In new or commercial buildlnas must comol "with USC occuoancv seoaration lKIulrements. Multi-family housing not NP NP NP k:up CUPI CUPI CUP (on CUP NP Minimum density located within a mixed PED PED lots > {on (75% of total density use project 20,000 lots > allowed by district) sq. ft. 20,000 required by Housing sa. ft.) Element Is not MulU-famlly housing In a NP NP MUPI MUP CUPI CUP I NP CUP NP required on lots mixed use project PED PED PED fronting E. Grand Ave., E. Branch Street or In HMU or IMU districts. Residential care facility, NP NP MUPI MUP MUPI MUP NP MUP NP 6 or less clients PED PED Residential care facility, NP NP CUPI CUP CUPIP CUPI NP CUP NP 7 or more clients PED ED PED Single family residential NP NP NP MUP NP NP NP NP NP within a mixed use . . DroIect 1 Requirements of this section supercede corresponding requirements in the PD 1.1 district. 2 Requirements of this section supercede corresponding requirements in the PD 1.1 and PD 1.2 district. Chapter 16.52.095 Industrial Uses - Site Development Standards A. Special Site Development Standards~ 1. Where off-street parking areas are situated such that they are ~isible from any street, a wall, berm, or combination walllberm three feet in height shall be ere9ted between the required landscape area and the parking area to adequately screen the parking areas. 2. Required front and street side building setback areas shall be landscaped. The landscaping sh~1I ~nsist predominantly of plant materials except for necessary walks and drives. Where off-street parking is located within such building setback areas, a minimum landscaping area of ten (10) feet in depth shall b!3 provided between the property line and off-street parking ~rea, with an additional minimum landscape area of ten (10) feet in depth between parking areas and buildings. 3. Except as otherwise permitted, a street side building setback area shall be used only for landscaping, pedestrian walkways, driveways, or off-street parking. 4. Except as otherwise permitted, required rear and interior side building setback areas shall be used only for landscaping, pedestrian walkways, driveways, off-street parking or loading, recreational activities or facilities, and similar accessory activities. . ---~ ---" -- 9.b. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will conduct a Public Hearing on TUESDAY, FEBRUARY 22, 2005 at 7:00 p.m. in the City Council Chambers, 215 E. Branch Street, Arroyo Grande, CA to consider the following item: CASE NO. Development Code Amendment 05-003 APPLICANT: City of Arroyo Grande PROPOSAL: Consideration of a proposed Ordinance amending Title 16 of the Arroyo Grande Municipal Code to establish criteria for local historic resource designation, creation of a review process for listing historic resources on a local register, and adding Chapter 2.21 to Title 2 of the Arroyo Grande Municipal Code entitled "Historical Resources Committee" establishing a committee to make recommendations on historic resource designations. REPRESENTATIVE: Community Development Director Information relating to this project is available at the Community Development Department, located at 214 E. Branch'Street, Arroyo Grande, California, or by telephone at (805) 473-5420 during normal business hours (8:00 a.m. to 5:00 p.m.) Any person affected or concerned by the project may submit written comments to the Community Development Department before the City Council meeting, or appear and be heard in support of or opposition to the proposals at the time of hearing. Any person affected or concerned by this City initiated project may submit written comments to the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.) before the City Council meeting, or appear and be heard in support of or opposition to the project and the environmental determination at the time of hearing. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the public hearings described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearings. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Publish 1T, The Tribune, Friday, February 11,2005 --~,-.- ----.-- - . --_._.~---"-_.~- ~- MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECrc>$ BY: ANDREW BURSAN, PLANNING INTERN SUBJECT: CONSIDERATION OF ESTABLISHING A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE DATE: FEBRUARY 22, 2005 RECOMMENDA TIO~: It is recommended that the City Council consider the recommendations of the ARC and Planning Commission regarding the formation of a Historic Resources Committee (HRC) and establishing a process for local historic designation of eligible resources in the City of Arroyo Grande. FUNDING: No costs are proposed at this stage other than continued Community Development Department staff time to assist HRC with update and expansion of 1991 Historical Resource Survey. If HRC and staff determine that professional historical resources consultant assistance would be necessary to complete or expedite survey, then the budget for FY 2006-07 and subsequent year could be affected. (Preliminary estimates of consultant assistance range from $50,000 to $100,000). Use of South County Historical Society and HRC volunteers are proposed to reduce or eliminate the need for City employed professional consultant. If this cannot be accomplished, implementation may have to be delayed until funding is available. If important historical resources are identified by survey update, another alternative to City consultant would be to require affected properties to provide research prior to alteration or demolition of nominated resources. DISCUSSION: Background In January 2003, the City Council directed staff to investigate alternatives for local designation and/or incentives for preservation of historic resources in the City. In part, this direction was responding to historic resource issues involving former E. C. Loomis and Son houses and feed store located at 415 E. Branch Street, the site of a proposed Creekside Center development. In a broader context, it was also related to the Development Code Update and the reconsideration of Design Guidelines and Standards for Design Overlay District D-2.4 for the Village Area Historic Districts. CITY COUNCIL CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE FEBRUARY 22, 2005 PAGE 2 The original Design Guidelines for the Arroyo Grande Village area were established in 1985. The Design Overlay District zoning designation was part of the 1991 Development Code. In 1991, the City conducted a "Historic Resource Survey" to document existing buildings and sites in the Village area and to serve as a basis for revised "Design Guidelines for Historic Districts", the latter adopted in November 1994. More recently, the City again revised "Design Guidelines and Standards for Historic Districts" in April 2003 as part of Development Code Update, including enlarging Design Overlay District 0-2.4 to include portions of Crown Hill, Valley View Tract (Larchmont, Wilton and Vernon Streets area), and other properties north, east, south and west of the original area. The 2003 update included an informal survey conducted by staff showing "historic character" buildings outside of the original Design Overlay District. Although most of the oldest buildings considered potential historic resources are concentrated in the Village Historic Districts, there are other potentially valuable historic resources in outlying parts of the City and surrounding planning area. Analysis Historic preservation is inherent in the 2001 General Plan Urban land Use Element. Objective LU-6 states: ''The historic Village Core (VC) area shall be sustained, enhanced and expanded as the symbolic, functional and unique business center of the City, with diverse mixed uses...". Policy LU 6-1 specifically refers to "land use types that reflect and are compatible with the historic, small town nature of the original Arroyo Grande Village area". The Urban land Use Element also contains Town Character and Community Design Guidelines, including "preservation of historic structures, especially within the Village Core area, but also extending to its rural fringe and agricultural environs: ''The retention of this character is one of the basic purposes of planning and growth management, according to the citizens of Arroyo' Grande". Further, policy lU 12-5 specifically provides: "Preserve significant historic and cultural landmarks". Efforts to establish a Historic Resources Committee (HRC) and a historic designation process are additional recommended steps to create and promote the adoption of a broader local historic designation program for the City of Arroyo Grande. This historic designation program would implement General Plan objectives and policies and help the City meet the following specific goals: A. Promote the designation, preservation, restoration, safety, and use of historic structures to enrich the lives of future generations, providing opportunities to enjoy and learn about the community's history; B. Improve the local economy by attracting tourism and other business to the community; C. Foster a sense of community identity and pride; S:\COMMUNITY _DEVELOPMENT\CITY _COUNCIL\2005\02-22-05\Historical Resources SR 02-22-05.doc ~_._._->..- ---'--'~ ---. ------- -----..---- CITY COUNCIL CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE FEBRUARY 22, 2005 PAGE 3 D. Stabilize and improve the economic value of historic properties and neighborhoods; E. Enhance the community's aesthetics and unique historic character; F. Encourage and provide incentives to property owners to preserve and restore historic properties, and to sensitively rehabilitate them for adaptive re-use when necessary . Architectural Review Committee and Planning Commission Recommendations During 2003 and 2004, with the valuable assistance of two student planning interns, the Community Development Department formulated several alternative approaches for ARC and Planning Commission review and recommendation regarding formation of a Historic Resources Committee (HRC) and a process for local historic designation of eligible resources in the City of Arroyo Grande and environs. At several regular meetings, the ARC and Planning Commission discussion provided direction to staff regarding the historic designation process and the recommended duties of an HRC. Both the ARC and Planning Commission concluded that several tasks or steps need to be accomplished in order to implement a local historic resource designation process: The recommended next steps are: a) Establishment of a Historic Resources Committee; b) Development of criteria for local designation of historic resources; c) Establishment of a review process for designating historic resources for listing on a local register, which has legal authority when passed as an ordinance, and d) Expansion and update of the 1991 Historic Resource Survey. e) Create incentives for historic preservation, restoration and reuse. a) Establishment of a Historic Resources Committee (HRC) A Historic Resources Committee (HRC) should be established to oversee, assist and conduct the initial review, expansion and update of the 1991 Historic Resource Survey, as well as subsequent periodic review of additional historic resource designation nominations. The HRC should be comprised of individuals knowledgeable about aspects of historic preservation, such as architecture, local history, construction, historic preservation techniques, and related environmental rules and regulations. The HRC should assist and/or coordinate, conduct and organize a comprehensive survey of all potentially historically significant properties in the City of at least 50 years of age, updating the survey when necessary and nominating or screening all surveyed properties deemed historically significant and eligible for listing on a local, State, or Federal register. The Architectural Review Committee (ARC) and Planning Commission should periodically conduct a joint workshop with the HRC to discuss nominated properties recommended by the HRC. Owners of resources recommended or nominated by the HRC for inclusion on a local historic r~sources register should be notified. S:\COMMUNITY _DEVELOPMENnCITY _COUNCIL\2005\02-22-05\Historical Resources SR 02-22-05.doc --. _..__~_ ......_n ____ . -_._._~- - -~~-_._--_.._._.._.._._._._-_._- CITY COUNCIL CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE FEBRUARY 22, 2005 PAGE 4 The Planning Commission and ARC recommend that the HRC should have limited responsibilities in order to avoid the creation of another City advisory body that must meet regularly and coordinate with staff, advisory, appointed and elected officials. The HRC's responsibilities would include recommending criteria, overseeing or assisting comprehensive survey updates and expansions, and nominating potentially significant surveyed properties to. the local historic register or State and Federal registers. The HRC should meet at least quarterly or more frequently when requested by the Community Development Department to evaluate nominations submitted to the City for consideration. With this concept, the ARC, an existing City advisory body, would be responsible for: . Review of criteria for local designation of historic resources; . Review of nominations (both from the HRC and the public) of historic resources for listing on the local historic register and providing recommendations to the Planning Commission regarding listing of nominated properties. . Review of proposed alterations to designated historic resources and providing recommendations to the Community Development Director or Planning Commission regarding approval of these projects. The ARC would recommend to the applicant and the Community Development Department methods to mitigate damage or to preserve, restore, rehabilitate, enhance, or complement affected designated historic resources. The Community Development Director's decisions regarding projects involving alterations to designated historic resources would be reported to the Planning Commission and subject to appeal per the Minor Use Permit process. The Planning Commission would formally decide which nominated resources shall be listed on the local register based on the recommendations of the HRC, the ARC and the Community Development Director. With information provided by the HRC, the ARC and the Community Development Director, the Planning Commission would also determine the significance of, and potential impacts to, historic resources under CEQA. If an owner disagrees with a Commission decision or if the Council disagrees with a designation decision, it can be appealed. The proposed Historic Designation Ordinance should include provisions allowing owners of historic resources to protest compliance due to significant economic hardship or for other significant reasons, if approved by the City Council. Currently, Community Development Department decisions regarding proposed alterations to significant historic resources (usually based on the ARC's recommendations), can be appealed to the Planning Commission and/or the City Council. S:\COMMUNITY _DEVELOPMENT\CITY _COUNCIL\2005\02-22-05\Historical Resources SR 02-22-05.doc --------.- --- -~-~-_..------,..... --.-..---- CITY COUNCIL CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE FEBRUARY 22, 2005 PAGE 5 b) Development of Criteria for Local Designation of Historic Resources Historic resources may be listed on a local register under a local historic designation ordinance, regardless of whether or not they are eligible for listing on the National Register of Historic Places or the California Register of Historical Resources. A local historic designation ordinance should establish criteria by which a resource can be judged in terms of its eligibility for listing on the local register. The following are preliminary recommended criteria for establishing the local significance of historic resources. These criteria are used by other local government agencies and included in their historic preservation ordinances and were supported by ARC and Planning Commission. One initial task of the HRC would be to review, refine, or amend these criteria for ARC and Planning Commission recommendation and City Council adoption. Any site improvement or property over fifty (50) years of age or, in special circumstances, under fifty (50) years, may be designated as a historic resource if it meets one or more of the following criteria: . Is representative of a particular architectural style or reflects special elements of a distinct historical period, type, style or way of life important to the City; . Is a type of building or is associated with a business or use which was once common, but is now rare; . Is representative of the evolution or development or associated with the cultural, religious, educational, political, social or economic growth of the community, County, State or Nation; . Is representative of the work of a master builder, engineer, designer, artist or architect whose individual genius influenced his/her era; . Is the site of a historical event or is associated with persons or events that have made a meaningful contribution to the Nation, State or community; . Has a high potential for yielding information of archaeological interest; . Embodies elements of outstanding or innovative attention to architectural or engineering design, detail, craftsmanship or use of materials; . The unique location or singular physical characteristic represents an established and familiar visual feature of the neighborhood, community or City; . Is a geographically definable area, possessing a significant concentration or continuity of site improvements, natural features or objects unified by past events or physical development; or . Is an unusual natural feature. c) Establishment of a Review Process for Designating Historic Resources for Listing on a Local Register The following is the staff, ARC and Planning Commission recommended process for reviewing nominations of historic resources to the local register. S:\COMMUNITY _DEVELOPMENT\CITY _COUNCIL\2005\02-22-o5\Historical Resources SR 02-22-05.doc ~-"~'----..~,-_.... - CITY COUNCIL CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE FEBRUARY 22, 2005 PAGE 6 Nomination Process Nomination of a historic resource to the local historic register should be made to the ARC on a form prepared by the CDD assisted by the HRC. This form should be available for the public at the CDD. A nomination should be submitted by (1) the owner of record of the property or structure, (2) the HRC, (3) the ARC, (4) the Planning Commission, (5) the City Council, or (6) any other organization with a recognized interest in historical preservation. The nomination should clearly identify the proposed historic resource and shall set forth reasons justifying the proposed designation. Notification of nomination should be given to the owner of record of the property or structure within ten (10) days, (or some other specified time frame), although the nomination does not require the owner's permission. Review of Nomination and Recommendation Nomination 1. The HRC shall review and recommend regarding the initial nomination applications for conformance with the purpose and standards of any local historic designation ordinances. The HRC may also review and recommend regarding subsequent individual nomination applications to assist the ARC. 2. The ARC shall conduct a study of the proposed designation and make a recommendation based on such documentation as it may require. It's recommendation for approval, rejection or modification of the proposed designation shall be forwarded to the Planning Commission within a specified time frame; 3. The CDD shall provide comments to the Planning Commission regarding the relationship of the proposed designation to, the General Plan and any applicable specific plan, staff opinions as to the effect of the proposed designation upon the surrounding neighborhood, and staff opinions and recommendations as to any other planning consideration that may be.relevant to the proposed designation; 4. The property owner of a structure nominated for historic resource designation may notify the City in writing of his/her decision to withhold or grant permission for the historic resource designation at any time after the nomination, but prior to designation. Notice and HearinQ 1. The Planning Commission shall schedule a public hearing on a proposed designation to be held within thirty (30) days after receiving a recommendation. 2. The City shall send written notice of the date, time, place and purpose of the hearing at least ten (10) days before the hearing to the owner(s) of record and applicant (if other than owner) and owners of property within three hundred (300') feet of the proposed historic designation. S:\COMMUNITY _DEVELOPMENT\CITY _COUNCIL\2005\02-22-05\Historical Resources SR 02-22-05.doc CITY COUNCIL CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE FEBRUARY 22, 2005 PAGE 7 Decision 1. The Planning Commission may approve, approve with modifications, or disapprove a recommendation for designation of a local historic resource if the property owner consents to historic designation. Determination of the Planning Commission is subject to appeal to the. City Council. 2. The City Council may approve, approve with modifications, or disapprove a recommendation for designation of a local historic resource if the property owner does not consent to historic designation. d) Expansion and Update of The 1991 Historic Resource Survey The 1991 Historic Resource Survey needs to be expanded and updated for several reasons. First, the 1991 survey only examined historic resources in the Village Commercial, Village Residential, and original Historic Design . Overlay zoning districts. There are many other potential historic resources in the subsequent D-2.4 Overlay expansion areas and other parts of the City and planning area that need to be documented as well. Second, the 1991 survey was conducted more than a decade ago. Third, additional information regarding historic resources is needed to complete the forms utilized by the California State Office of Historic Preservation to document historic resources (the Department of Parks and Recreation 523 Form). Finally, the 1991 survey mainly considers historic resources of architectural importance and may neglect to mention resources significant for other reasons, such as association with a significant historic person or event. These are all compelling reasons to conduct an expansion and update of the 1991 Historic Resource Survey. Therefore, it is proposed that the HRC undertake an ongoing survey and research effort to identify historic areas, sites, improvements and objects in the City and its planning area. For resources deemed potentially historically significant, sufficient information should be collected to complete the Department of Parks and Recreation 523 Form. Completion of the Form will provide adequate information for nominating a resource to either the California Register of Historical Resources or the National Register of Historic Places. Surveyed properties deemed historically significant and eligible for listing on a local, State, or Federal register should be included on a local historic register. The City of Arroyo Grande does not yet have such a register, but one should be created. Surveyed resources determined historically insignificant should not be included on this local register. This is important because any property identified in a local historic resources inventory could be and those listed on a local, state, or national register are automatically presumed to be a significant resource for the purposes of the California Environmental Quality Act (CEQA), unless a preponderance of evidence indicates otherwise (PRC 9 5024.1, 14 CCR 9 4850). Any such resource can potentially trigger environmental review under CEQA in association with discretionary projects potentially affecting the resource. It should also be noted that an undesignated historic resource or a resource not listed on a survey can still be determined significant for the purposes of CEQA. For these resources, significance S:\COMMUNITY _DEVELOPMENnCITY _COUNCIL\2005\02-22-05\Historical Resources SR 02-22-05.doc CITY COUNCIL CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE FEBRUARY 22, 2005 PAGE 8 must be determined using the criteria for California Register listing (PRC 9 21084.1, 14 CCR 9 15064.5(3)). Non-designated properties may still be important "contributing" elements to the "setting" of historic resources, and could be a separate category of local historic resources designation, subject to conservation or consideration by the City in subsequent Design Guidelines and Standards. e) Create Incentives for Historic Preservation, Restoration and Reuse Concurrent with HRC review of criteria, survey and nominations, staff will formulate at least two proposals to create incentives for historic preservation, restoration and reuse: 1) Mills Act tax relief 2) Uniform Code for Building Conservation. The first is a State of California tax reduction program similar to Williamson Act for agricultural conservation contracts, in which historic designated properties are eligible for property tax relief in exchange for voluntary agreements for preservation. The second is a potential case by case consideration of alternative building code requirements which has already been adopted by the City as part of the Uniform Code for Building Conservation (UCBC). Chapter 6 of the UCBC deals with designated historic buildings and chapter 15 gives the City Building Official flexibility and discretion for historical structure rehabilitation, restoration and reuse. Minimum ADA, plumbing, electrical and structural requirements for proposed reuse conversions can be authorized on a case by case basis to facilitate use of designated historic resources. Other incentive programs may be proposed by HRC, ARC and Planning Commission after review of other California cities historic preservation programs. If the City Council supports the ARC and Planning Commission preliminary recommendations, it will be necessary for staff to prepare an initial study, environmental determination, and complete draft ordinance and resolutions for public hearing and formal Council consideration. The draft ordinance will involve amendments to Title 16. The Development Code amendment will require public hearing and recommendations from the Planning Commission including environmental determination. Considering pending projects and other programs, the Philnning Commission public hearing on draft Development Code amendments would be scheduled in April or May and would be considered by the City Council in June or July. S:\COMMUNITY _DEVELOPMENT\CITY _COUNCIL\2005\02-22-05\Historical Resources SR 02-22-05.doc --_..~._----- CITY COUNCIL CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE FEBRUARY 22, 2005 PAGE 9 ALTERNATIVES: The following alternatives are provided for Council's considerations: . Accept the recommendations of the ARC and Planning Commission regarding formation of a HRC and the process for local historic designation of eligible resources; . Review and revise suggested duties of the HRC, criteria for designation, and/or process for nomination and designation, and direct staff to return to ARC and' Planning Commission with revisions for further recommendation prior to adoption hearings; or . Discuss concerns and provide other direction for staff, ARC and Planning Commission study. Attachments: 1. ARC notes dated November 1, 2004 re Historic Resource designation process. 2. Planning Commission staff report and minutes dated June 1, 2004. S:\COMMUNITY _DEVELOPMENT\CITY _COUNCIL\2005\02-22-05\Historical Resources SR 02-22-05.doc A TT ACHMENT 1 ARC Notes Page 2 November 1, 2004 Jim Bergman, Assistant Planner, added that Robin McDonald, of Avila Sign and Design, was trying to match the wrought iron at the front arbor entry. With patina and rust techniques, they look like weathered metal signs. The ARC had the following comments and questions: . Will the side signs replace the box signs? Yes. . Does the size conform to Code? Yes, for total area, but normally, they're only allowed one wall sign and one combination canopy. For this location, since they have two street frontages and a parking lot, this helps for pedestrians. Also, the chalkboards are similar to shop window advertising, but this leaves the windows clear. . The front sign tends to dominate the building. Maybe it could be a little shorter and not stick up over the mansard. . After discussion on the flower details, the majority wanted to keep them. A motion was made by Chuck Fellows to approve Administrative Sign Permit 04- 029 and CDBG 04-006, with the sign lowered to the bottom tile of the mansard, shrunk lengthwise from 15' to 13.5', and proportionately shrunk vertically. . Melanie Hodges suggested reserving a motion until the Representative was present and/or not giving a specific size (do a percentage reduction, instead). An alternate motion was made by Chuck Fellows and seconded by Melanie Hodges to approve Administrative Sign Permit 04-029 and CDBG 04-006, reducing the length by 10% and lowering the bottom of the sign down to the bottom of the mansard. Motion approved: 5/0 voice vote. (NOTE: This item was continued after item C.2., when the Representative, Robin McDonald of Avila Sign and Design, arrived.) APPROVAL OF NOTES: Notes from October 4, 2004, were approved with no changes. Melanie Hodges moved and Chuck Fellows seconded approval of minutes. Voice vote: 5-0. I. PUBLIC COMMENT: . Chair Hoag thanked Jamie Ohler and Melanie Hodges for their work on ARC. It was noted that their appointments would not end until the end of January. II. A. STAFF PROJECT 04-006 (Historic Resources Process); APPLICANT - City of Arroyo Grande; Representative - Rob Strong ; LOCATION - Citywide The project was presented by Community Development Director, Rob Strong. He summarized discussion from the first meeting for those not present at that time and outlined the previous staff reports. He requested ARC to give staff direction on their preference of alternatives. Staff currently prefers Alternative One, where the Historical Resources Committee (HRC) would submit --~---'--'-'---'-------- ARC Notes Page 3 November 1, 2004 recommendations to ARC, the ARC would screen and send to Planning Commission, Planning Commission would endorse to Council, and Council would have the final say. However, if ARC prefers the second alternative (or a blend of the two), staff just needs a consensus in order to proceed. The ARC had the following comments and questions: . Concern was expressed about setting up a process without an end goal planned out. . A suggestion was made to meet with Planning Commission and Robert Chatell (consultant) before choosing an alternative. No funds have been budgeted for that kind of expense, and Intern Andrea Koch has already done extensive research (available for review at COD). Also, Mr. Chatell is only one resource, whereas the Historical Society or a volunteer group could do the groundwork of starting a list and it would be more based on community values. Staff is looking for this group to be ongoing . Would the HRC fall under the Brown Act? Yes, although it wouldn't need to meet as frequently - maybe quarterly after initial setup of inventory. . Would the HRC look for buildings individually or. collectively? Staff expectation is to initially set a monthly meeting and send out the previous historic survey as a start. An ad could be placed in the paper to solicit nominations of contributing or historically important buildings. HRC could rent a van and adjourn their meeting to the field, then come back to discuss. It's important to establish criteria, then use it. They could do it geographically by zones or districts. . ARC would like a list of all ramifications (good and bad) to be available for potential property owners that are nominated, before the process starts. . It was suggested that if HRC was structured with Council appointments, each Councilperson could appoint two HRC members each. . What would HRC look for - a large list of properties to be whittled down later? Yes - There could be different levels of nomination, depending on the significance of a building. . ARC consensus was to go with alternative one, with no joint meetings, so that presentation could be made back to Council the first part of the year (2005). They did not want to choose the actual ordinance process until Council gave their input on formation of HRC to begin with. A motion was made by Jamie Ohler and seconded by Melanie Hodges to approve Alternative One for the Scope of Duties for a Historical Resources Committee (from the August 9, 2004 staff report by Andrea Koch). Motion approved: 5/0 voice vote. ---~ Hearing Date: June 1, 2004 Agenda Item: IV.A. MEMORANDUM ATTACHMENT 2 TO: PLANNING COMMISSION FROM: ROB STRONG, COMMUNITY DEVEL~PMENT DIRECTOR~ BY: ANDREA KOCH, PLANNING INTERN SUBJECT: CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE DATE: JUNE 1, 2004 RECOMMENDATION: It is recommended the Planning Commission consider the following alternatives regarding the formation of a Historic Resources Committee (HRC) and the process for . historic designation of eligible resources in Arroyo Grande. Consideration of these items is part of a larger effort to establish a broader local historic preservation ordinance for the City of Arroyo Grande. . BACKGROUND: There are many valuable historic resources in the City of Arroyo Grande. Efforts to establish a Historic Resources Committee (HRC) and a historic designation process are the first steps in staff efforts to create and promote the adoption of a broader local historic preservation ordinance for the City of Arroyo Grande. This historic preservation ordinance would help the City meet the following goals for historic prese~ation: A. Promote the designation, preservation. restoration, safety, and use of ,historic structures to enrich. the lives of future generations, providing opportunities to enjoy and learn about the community's history; B. Improve the local economy by attracting tourism and other business to the community; C. Foster a sense of community identity and pride;. D. Stabilize and improve the economic value of historic properties and neighborhoods; E. Enhance the community's aesthetics, interest, and unique historic character; ---- -_.._-..~-----~-~ PLANNING COMMISSION CONSIDERA TION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE JUNE 1, 2004 PAGE 2 OF 8 F. Encourage and provide incentives to property owners to preserve and restore historic properties, and to sensitively rehabilitate them for adaptive re-use when necessary. In the past, the City of Arroyo Grande has made several efforts to promote historic preservation of resources located within the city. A Historic Resource Survey was prepared in 1991 to inform the development of design guidelines for Arroyo Grande's historic areas. This survey encompasses the Village Commercial, Village Residential, and Historic Design Overlay zoning districts in the historic heart of Arroyo Grande. Information included on survey forms mainly relates to resource age, architectural features, surroundings, and potential threats. Any readily available historical information is also included. In 1994, the Arroyo Grande City Council adopted the Design Guidelines for Historic Districts that were based, in part, on the 1991 survey. These Guidelines were developed to help City decision-makers, design professionals, and property owners address design issues within the historic Village areas of Arroyo Grande. The Guidelines directed the approach to building in historic districts and encouraged the use of existing design elements, but did not dictate certain design solutions. In April 2003, the City Council adopted the Design Guidelines and Standards for Historic Districts, an update of the 1994 Guidelines. The Standards dictate certain design solutions and are mandatory, while the Guidelines only suggest and encourage design solutions. The 2003 update depicts new zoning district classifications, Village Core Downtown and Village Mixed-Use districts, that were not designated at the time of adoption of the 1994 Design Guidelines for Historic Districts. PROPOSED NEXT STEPS FOR HISTORIC PRESERVATION: . Several tasks need to be accomplished next in order to promote historic preservation in the City of Arroyo Grande. They are: expansion and update of the 1991 Historic Resource Survey; establishment of a Historic Resources Committee; development of criteria for local designation of historic resources; and establishment of a review process for designating historic resources for listing on a local register, which has legal authority when passed as an ordinance. Expansion and Update of the 1991 Historic Resource Survey The 1991 Historic Resource Survey needs to be expanded and updated for several reasons. First, the 1991 survey only examines historic resQurces in the Village Commercial, Village Residential, and Historic Design Overlay zoning districts. There are historic resources in other parts of the city, as well as just outside of the city, that need to be documented as well. Second, the 1991 survey was conducted more than a decade . S:\COMMUNITY _DEVELOPMENT\ST AFAAKoch\Historic Preservation\P .c. Staff Report.doc __.___c ~------_...- PLANNING COMMISSION CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE JUNE 1, 2004 PAGE 3 OF 8 ago. Third, additional information regarding historic resources is needed to complete the forms the California State Office of Historic Preservation uses to record historic resources. These are the Department of Parks and Recreation 52.3 forms. Finally, the 1991 survey mainly considers historic resources of architectural importance and may neglect mention of resources significant for other reasons, such as association with a significant historic person or event. These are all compelling reasons to conduct an expansion and update of the 1991 Historic Resource Survey. Therefore, it is proposed that the City of Arroyo Grande undertake an ongoing survey and research effort to identify areas, sites, improvements and objects in and adjacent to the city that have historic importance and compile. appropriate descriptions, facts .and photographs of potential historic resources. For resources deemed historically significant, sufficient information should be collected to complete the Department of Parks and Recreation 52.3 forms used by the California State Office of Historic Preservation to record historic resources. Completion of these forms will provide adequate information for nominating a resource to either the California Register of Historical Resources or the National Register of Historic Places. Surveyed properties deemed historically significant and eligible for listing on a local, state, or national register should be included on a local historic register. The City of Arroyo Grande does not yet have such a register, but one should be created. Surveyed resources determined as insignificant historic resources should not be included on this local register. This is important because any property identified in a local historic resources inventory or listed on a local, state, or national register is automatically presumed to be a significant resource for the purposes of the California Environmental Quality Act (CEQA), unless a preponderance of evidence indicates otherwise (PRC 9 502.4.1, 14 CCR 94850). Any such resource can potentially trigger environmental review under CEQA in association with discretionary projects potentially affecting the resource. It should also be noted that an undesignated historic resource or a resource not listed on a. survey can still be determined significant for the purposes of CEQA. Significance must be determined using the criteria for California Register listing for these resources (PRC 9 2.1084.1,14 CCR 915064.5(3)). Establishment of a Histor!c Resources Committee (HRC) A Historic Resources Committee (HRC) should be' established to oversee and conduct the initial expansion and update of the Historic Resource Survey, as well as any additional broad-sweeping survey efforts. The HRC should be comprised of individuals knowledgeable about aspects of historic preservation, such as architecture, local history, or historic preservation techniques. At the very least, the HRC should conduct a comprehensive architectural and relevant historical survey of all potentially historically significant properties over 40 years old in and just outside of the city, updating the survey when necessary and nominating to a local register all surveyed properties deemed historically significant and eligible for listing on a local. state, or national register. The S:\COMMUNITY _DEVELOPMENnSTAFF\AKoch\Historic Preservation\P.C. Staff Report.doc ~ -~-~ PLANNING COMMISSION CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE JUNE 1, 2004 PAGE 4 OF 8 ARC and the Planning Commission should conduct a joint work session every time the HRC conducts surveys and nominates properties for inclusion on Arroyo Grande's local historic register to discuss nominated properties. Owners of resources nominated by the HRC for inclusion on the local register should be notified. There are two alternatives regarding the scope of duties of the HRC: Alternative 1: The HRC shall have limited responsibilities in order to avoid the creation of another City advisory body that must meet regularly and coordinate with staff and elected officials. The HRC's responsibilities shall be limited to overseeing comprehensive survey updates and expansions and nominating surveyed properties to the local register. The Architectural Review Committee (ARC), an existin"g City advisory body, and the Community Development Director (COD) shall be responsible for: review of nominations of historic resources for listing on the local historic register; review of proposed alterations of historic resources; and determination of the significance of and potential impacts to historic resources under CEQA. When reviewing proposed projects . . involving alterations of historic resources, the ARC and the COD shall recommend methods to mitigate damage or to preserve, restore, rehabilitate, enhance, or complement affected historic resources. The ARC's and the COD's decisions regarding resource alterations shall be reported to the Planning Commission and subject to appeal per the Minor Use Permit process.' The ARC's and the COD's recommend.c;itions regarding nomination of resources to the local register shall be reviewed. by the Planning Commission, the decision-making authority for resource nominations. Alternative 2: The HRC shall have expanded responsibilities including: expansion and update of the Historic Resource Survey; review of nominations of historic resources to the local historic register; review of proposed alterations of historic resources; and. determination of the significance of and potential impacts to historic resources under CEQA. When reviewing proposed projects involving alteration of historic resources, the HRC and the COD shall recommend methods to mitigate damage or to preserve, restore, rehabilitate, enhance, or complement affected historic resources. Similar to Alternative 1, the HRC's and the COD's decisions regarding resource alterations shall be reported to the Planning ,Commission and subject to appeal per the Minor Use Permit process. The HRC's and the COD's recommendations regarding nomination of resources to the local register shall be reviewed by the ~Ianning Commission, the decision-making authority for resource nominations. Alternative 3: Some combination of Alternatives 1 and 2. It is recommended that the City pursue Alternative 1 to avoid the creation of another City advisory body that must meet regularly and coordinate with staff and elected officials. Under this Alternative, an existing advisory body, the ARC, gains responsibility for design and CEQA review of projects affecting historic resources, as well as for review of nominations to the local register and provision of recommendations regarding S:\CO~MUNITY _DEVELOPMENT\ST AFf'AKoch\Historic Preservation\? .c. Staff Report.doc ---" -~------------ -~---- PLANNING COMMISSION CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE JUNE 1, 2004 PAGE 5 OF 8 nominations to the Planning Commission. The ARC, being comprised of design professionals and citizens with design expertise, likely has sufficient knowledge and appreciation of historic resources and their architecture to effectively carry out these duties. In cases where the ARC desires guidance, the ARC could consult informally with members of the HRC. ARC decisions are recommendations to the COO, which can direct problem cases to the Planning Commission for review. The alternatives are the following: Alternative 1: The recommendations of the ARC are only advisory. Owners of historic resources are encouraged to voluntarily cooperate with the ARC and COD's decision with regard to projects affecting historic resources, but compliance is not mandatory. Alternative 2: The recommendations of the ARC are only advisory to owners of historic. resources that have not been formally designated as historic due to lack of owner consent. Compliance with the ARC's suggestions and COD's decision is mandatory for owners of historic resources designated with the consent of the owner of the resources at the time of designation. Alternative 3: Compliance with the ARC's recommendations and/or COD's decision is mandatory for all owners of historic resources proposed for designation, with or without the owner's consent. . . Under Alternatives 2 and 3, where some degree of mandatory compliance is involved, . there should be an escape clause allowing historic resource owners to avoid compliance due to significant economic hardship or for any other significant reason. To avoid compliance with the COD's decisions (which are usually based on the ARC's recommendations), owners would have to appeal decisions to the Planning Commission or the City Council. Development of Criteria for Local DesiQnation of Historic Resources Historic resources may be listed on a local register under a local historic preservation ordinance, regardless of whether or not they are eligible for listing on the National Register of Historic Places or the California Register of Historical Resources. A local historic preservation. ordinance should establish criteria by which a resource can be judged in terms of its eligibility for listing on the local register. The following are proposed criteria for establishing the local significance of historic resources. These criteria are used by other local government agencies and listed in their historic preservation ordinances: S:\COMMUNfTY _DEVELOPMENnSTAFF\AKcx::h\Historic Preservation\P.C. Staff Report.doc ----~ ---------.-_-~- ---------- ----- PLANNING COMMISSION CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE JUNE 1, 2004 PAGE 6 OF 8 Any improvement or property over fifty (50) years of age or, in special circumstances, under fifty (50) years, may be designated as a historic resource: . Is representative of a particular architectural style or reflects special elements of a distinct historical period, type, style or way of life important to the City; . Is a type of building or is associated with a business or use which was once common but is now rare; . Is representative of the evolution or development or associated with the cultural, religious, educational, political, social or economic growth of the community, County, State or Nation; . Represents the work of a master builder, engineer, designer, artist or architect whose individual genius influenced his/her era; . Is the site of a historical event or is associated with persons or events that have made a meaningful contribution to the Nation, State or community; . Has a high potential for yielding information or archaeological interest; . Embodies elements of outstanding or innovative attention to architectural or engineering design, detail, craftsmanship or use of materials; . The unique location or singular physical characteristic represents an established and familiar visual feature of the neighborhood, community or City; . Is a geographically definable area, possessing a significant concentration or continuity of site, improvements, natural features or objects unified by past events or physical development; . . Is an unusual natural feature. Establishment of a Review Process for DesiQnatinq Historic Resources for Listinq on a Local ReQister The following is a suggested process for reviewing nominations of historic resources to the local register. It is based on the Town of Oanville's ordinance. In this section, the ARC will be assumed to be the main advisory body providing recommendations to the CDD whose decision is reported to the Planning Commission regarding nominations, in accordance with the previously discussed recommendation that the scope of duties of the HRC be limited. Nomination Process Nomination of a historic resource to the local historic register should be made to the ARC on a form prepared by the COD, the HRC, or the ARC. This form should be available for. the public at the Community Development Department. S:\COMMUNITY _DEVELOPMENnST AFF\AKoch\Historic Preservation\P.C. Staff Report.doc PLANNING COMMISSION CONSIDERA TION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE JUNE 1, 2004 PAGE 7 OF 8 A nomination should be submitted by (1) the owner of record of the property or structure, (2) the HRC, (3) the ARC, (4) the Planning Commission, (5) the City Council, or (6) any other organization with a recognized interest in historical preservation. The nomination should clearly identify the proposed historic resource and shall set forth reasons justifying the proposed designation. Notification of nomination should be given to the owner within ten (10) days, or some other specified time frame, although the nomination does not require the owner's permission. Interim Control Once nominated, no building permit should be issued for major alteration, construction, demolition, or removal of any potential historic resource until the disposition of the nomination by the Planning Commission, or until the City Council's decision regarding a timely appeal of the Planning Commission's nomination decision, unless such alteration or removal is authorized by formal resolution of the City CounCil as necessary for public health, welfare or safety. In no event shall the delay be for more than one hundred eighty (180) days, or some other specified time frame. Review of Nomination and Recommendation Nomination. a. The ARC shall review each nomination application for conformance with the purpose and standards of any local historic preservation ordinances. b. The ARC shall conduct a study of the proposed designation and make a preliminary determination based on such documentation as it may require. Its recommendation for approval, rejection or modification of the proposed designation shall be forwarded to the Planning Commis~ion within one hundred eighty (180) days after receipt of an initial completed nomination application for that resource and sixty (60) days for subsequent nominations; c. When submitting their recommendations to the Planning Commission, the ARC and the COO shall provide comments regarding the relationship of the proposed designation to the General Plan and any applicable specific plan. their opinions as to the effect of the proposed designation upon the surrounding neighborhood, and their opinions and recommendations as to any other planning consideration that may be relevant to the proposed designation; d. The City shall notify the owner of a proposed designation by certified mail with return receipt at least thirty (30) days before any action taken regarding the designation; e. The property owner of a structure nominated for historic resource designation may notify the City, in writing, of his/her decision to withhold or grant permission for the historic resource designation at any time after the nomination but prior to designation. Notice and Hearing. a. The Planning Commission shall schedule a public hearing on a proposed designation to be held within thirty (30) days after receiving a recommendation from the COD and the ARC. S:\COMMUNITY _DEVELOPMENnSTAFAAKoch\Historic Preservation\P.C. Staff Reporldoc ~-_.~ ------ PLANNING COMMISSION CONSIDERATION OF ESTABLISHMENT OF A HISTORIC RESOURCES COMMITTEE AND A HISTORIC DESIGNATION PROCESS FOR THE CITY OF ARROYO GRANDE JUNE 1, 2004 PAGE 8 OF 8 b. The City shall send written notice of the date, time, place and purpose of the hearing at least fifteen (15) days before the hearing to the owner(s) .of record and applicant (if other than owner) and owners of property within three hundred (300') feet of the proposed designation. Failure to receive notice does not invalidate the proceedings. Decision. a. The Planning Commission may approve, approve with modifications, or disapprove a recommendation for designation of a local historic resource if the. property owner consents to historic designation. The City Council may approve, approve with modifications, or disapprove a recommendation for designation of a local historic resource if the property owner does not consent to historic designation. Definitions. Alteration shall mean an exterior change or modification of a historic resource including, but not limited to: 1. Exterior changes to or modifications of structure, architectural details or visual characteristics such as paint color and surface texture; 2. Grading or surface paving; 3. Construction of new structures; 4. Cutting or removal of trees and other natural features; 5. Disturbance of archaeological sites or areas; and 6. The placement or remC?val of any exterior objects such as signs, plaques, light fixtures, street furniture, walls, fences, steps, plantings and landscape accessories that affect the exterior visual qualities of the property. Rehabilitation shall mean the act or process of making a compatible use for a property through repair, alterations and additions while preserving those portions or features which convey its historical, cultural or architectural values. Restoration shall mean the act or process of accurately recovering the form and details of a property and its setting as it appeared at a particular period of time by means of the removal of later work or by the replacement of missing earlier work. S:\COMMUNITY _DEVELOPMENT\STAFAAKoch\Historic Preservation\P.C. Staff Reporldoc ---.- ---------- --.-- MINUTES PAGE 11 PLANNING COMMISSION JUNE 1,2004 Arnold: . Due to escalating costs the "per foot" cost can be increased when necessary and implemented administratively. . He was in support of the Ordinance. Mr. Strong explained that staff would gather cost estimates from the utility companies and prepare information to take forward to City Council to enable a predetermined fee; the fee could be adjusted each year based upon engineering cost records. Fowler: . Asked for clarification on Section 2, C.2. that states "each side of the property" does this mean all four sides? Mr. Strong explained that it is based on where the utilities exist and "with overhead utilities" should be added to clarify this. . Asked for clarification: If person is just upgrading their house could an in-lieu fee be waived for this? Chair Guthrie explained that if the undergrounding cost is more than 25% of the improvement then it would not be required. Mr. Strong added that is why staff added Section 3, F. Commissioner Arnold made a motion, seconded by Commissioner Keen to recommend that the City Council adopt the Ordinance amending the Municipal Code Section 16.68.050 (Development Code) to establish an underground utility in-lieu. fee with clarification of Section 2, C.2. The motion was approved on the following roll call vote: AYES: Commissioners Arnold, Keen, Brown, Fowler and Chair Guthrie NOES: None ABSENT: None Commission and Staff thanked Jon Ansolabehere for his presentation. IV. NON PUBLIC HEARINGS: A. STAFF PROJECT 04-006 - HISTORIC RESOURCES COMMITTEE; APPLICANT - CITY OF ARROYO GRANDE; LOCATION - CITYWIDE. Staff report prepared and presented by Planning Intern, Andrea Koch. Ms. Koch gave an overview of her report on the establishment of a Historic Resources Committee and a Historic Designation Process for the City of Arroyo Grande explaining that a Historic Resources Committee (HRC) would oversee and conduct the initial expansion and update of the Historic Resource Survey (HRS) as well as any additional broad-sweeping survey efforts. She described how the designation process could work and how the ARC and Planning Commission would be involved. In conclusion, Ms. Koch stated that historic resource nomination should first be made to the ARC and the Community Development Department and then to the Planning Commission. --- -. --.--.--- _._--_._.~..__._- MINUTES PAGE 12 PLANNING COMMISSION JUNE 1, 2004 Commission Comments: Keen: . Concern that the City would be making a decision for a homeowner who may not want to be on a register. . He disagreed with trying to enforce views on someone not inside City limits. . Where the document states "encourage" it seems more like a mandate, and property owners should have some rights. . Criteria should be set up before a committee is appointed. . Someone may want to abide by requirements but not be on the list; they should have the option to not be on the list. . Alternative 3: Concern that someone disagreeing with historic preservation mandates for their property would have to pay appeal fees; what would the appeal fees be? Ms. Koch suggested that if someone does not want to be listed they could voluntarily comply with recommendations. Mr. Strong said he would like to see a committee independent of the ARC, composed of historians and Architects; the review could then be done by ARC, CDD and Planning Commission. If a property is listed without the owner's consent it would take City Council action to designate it historic; we want to follow the intent of CEQA and City Council's interest; being on the list should be considered beneficial. Arnold: . He was not comfortable with Alternative 3 and not clear on why a homeowner would want to be on a list unless there was some solid benefit. . There could be some substantial cost involved for the City if it undertakes an historic preservation ordinance. Mr. Strong said it could be quite expensive to do a full-fledged evaluation on an individual historic property, but if we have the right personnel on the Committee we could end up with predominantly citizen nominations with a definitive list. Commissioner Keen stated historic structures like the Swinging Bridge could be nominated. Commissioner Arnold suggested that there be a hurdle set, that the documentation needs to meet, to avoid unlimited cost and extensive research that no one would want to undertake. Mr. Strong explained that the process for reviewing nominations of the historic resources to the local register was based on the Town of Danville's ordinance (as explained in the staff report). - -- - ----~-- - - ..-- -.--- --~ - MINUTES PAGE 13 PLANNING COMMISSION JUNE 1,2004 Fowler: . Does the Arroyo Grande Historical Society have any recommendations for nominations? Mr. Strong replied that they do have a lot of human resources who could identify structures that are historic . Should the list be compiled by using State criteria and not local criteria to make listing of historic structures more restrictive? . The HRC should not be a formal review body at first, but maybe start out as an advisory board. . Owner consent is an important issue. Brown: . Only considering what the State deems historically significant instead of establishing local criteria for designation misses the point of why we started this process. . He did not think ARC/HRC should be responsible for making CEOA decisions, but they should be made by Planning Commission or City Council to keep a historical perspective . He did not think the ordinance should be strictly voluntary, but based on specific criteria with objectives that can be tested to take out the emotional response. . He agreed with Commissioner Arnold that if a property is listed the owner should be given some benefit (financial) because the level of responsibility that would be put on the owner would be arduous and should be rewarded. In reply to a question from Chair Guthrie, staff replied that in other cities if City Council makes the determination it is mandatory, but they do provide benefits: Guthrie: . Thinks it has to be mandatory to work. . Once a property has been nominated by HRC, ARC or PC could make design decisions based on this. . He sees the HRC making the nominations and thereafter being out of the process; HRC could have additional nominations annually (sees them as a mini CEOA review). . Under mandatory issues he would like to see other City examples of mandatory versus not mandatory. . Any advantage we can give to an owner of an historic building should be given, and any property owner could appeal their decision and ultimately City Council would make the decision. The Commission thanked Ms. Koch for her work and stated she did a good job. V. DISCUSSION ITEMS: 1. Appeal Case No. 04-001; Applicant - S & S Homes; Representative - John Mack; Location - Jasmine Place. I.c. CITY OF ARROYO GRANDE CITY COUNCIL MEETING. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will conduct a Public Hearing on TUESDAY, FEBRUARY 22, 2005 at 7:00 p.m. in the City Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following item: CASE NO: General Plan Amendment Case No. 04-003 - Housing Element Amendments and Clarifications LOCATION: City of Arroyo Grande ENVIRONMENTAL DETERMINATION: Previously adopted Mitigated Negative Declaration based on the 2001 General Plan Program EIR REPRESENTATIVE: Kelly Heffernon, Associate Planner The City Council will consider adoption of amendments and clarifications to the City adopted 2003 Housing Element recommended by the Planning Commission based on comments from the State Housing and Community Development Department. Information relating to this project is available at the. Community Development Department, located at 214 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5420 during normal business hours (8:00 a.m. to 5:00 p.m.) Any person affected or concerned by the project may submit written comments to the Community Development Department before the City Council meeting, or appear and be heard in support of or opposition to the proposals at the time of hearing. Any person affected or concerned by this City initiated project may submit written comments to the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00' a.m. to 5:00 p.m.) before the City Council meeting, or appear and be heard in support of or opposition to the project and the environmental determination at the time of hearing. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the public hearings. described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearings. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. /uJi/ft{j/JM-- , City Clerk Publish 1T, The Tribune, Friday, February 11,2005 -_._.~.,._- ----"~_..--.~_..._._..._-- MEMORANDUM TO: CITY COUNCIL FROM: ~ ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR BY: \(.\.\KELL Y HEFFERNON, ASSOCIATE PLANNER SUBJECT: GENERAL PLAN AMENDMENT 04-003; HOUSING ELEMENT AMENDMENT DATE: FEBRUARY 22, 2005 RECOMMENDATION: It is recommended the Council: 1. Open the public hearing and receive public comment on the proposed amendments to the Housing Element; and 2. Adopt a Resolution approving General Plan Amendment 04-003. FUNDING: There is no initial financial impact to the City. Community Development Department staff worked with the Local Housing Task Force, Planning Commission and City Council to formulate amendments for Housing and Community Development (HCD) review. After State certification, staff may seek cqnsultant assistance to prepare changes to the Affordable Housing Ordinance and agreements to comply with SB 1818 and other State mandates. DISCUSSION: BackQround In March of 2004, the City received a letter from the State Department of Housing and Community Development (HCD) outlining deficiencies in the City's Housing Element. In response to HCD comments, the City Council considered amendments to the Housing Element on September 28, 2004 (see Attachment 1 for meeting minutes). The amendments involved expanding the Housing Opportunity Sites Inventory (Table 15) through a tiered density framework and supplemental sites, updating the City's Mixed Use districts to allow higher densities, clarifying the City's permit processing timeline, reducing governmental constraints for disabled persons, strengthening the City's commitment for farmworker housing, tightening schedules for implementation of particular goals and policies, and basic clean-up. Council discussion focused on concerns of including certain properties within the Housing Opportunity Sites Inventory and projected densities. The General Plan Amendment was referred back to the Planning Commission with direction to delete the Arroyo Linda Crossroads Specific Plan Area from the Housing Opportunity Sites Inventory and identify additional alternative affordable housing sites to meet the City's -~- -~--- ------- ,--- CITY COUNCIL HOUSING ELEMENT AMENDMENT ADOPTION FEBRUARY 22, 2005 PAGE 2 Regional Housing Needs Allocation (RHNA) within other mixed-use or multiple-family residential districts. During October and November of 2004, the City corresponded with HCD regarding certification of the Housing Element. Based on existing land use and zoning, the City demonstrated a sufficient inventory of land area to meet the City's RHNA numbers for lower income housing and Table 15 was subsequently revised (see Attachment 2). HCD followed up with a review letter, dated December 30, 2004, of the City's proposed revisions to the Housing Element (see Attachment 3). As stated in the second paragraph, HCD finds the proposed 2004 revisions to the adopted 2003 Housing Element in full compliance with housing element law and will certify upon City adoption and re-submittal. The proposed amendments are presented as Exhibit 'A' of the Resolution. HousinQ Element Amendments/Clarifications One HCD suggestion, contained in the third paragraph of the letter, is that the City monitor the effect of the Conditional Use Permit requirement for new multi-family development and consider removing or mitigating this requirement. An alternative might be a Minor Use Permit and/or Architectural Review Committee approval. Another policy issue that requires clarification prior to adoption is the City's Inclusionary Housing program. The attached matrix is a simplified comparative analysis of current code, the 2001 General Plan, the 2003 Housing Element Update and proposed 2004-05 Housing Element Amendments (see Attachment 4). Staff recommends that the proposed 2004-05 Housing Element Amendment policies be implemented by subsequent revision to Municipal Code Chapter 16.80, the Affordable Housing Requirements. During the February 1, 2005 Planning Commission public hearing, several Commissioners requested that staff review the Density Bonus regulations outlined in Program A.11-1 on page 9 and 10 of the 2003 Housing Element (see Attachment 2 for meeting minutes). After meeting with Home Building Association representative Jerry Bunin (also a former . member of the Local Housing Task Force) and City Attorney Tim Carmel, staff determined that SB 1818, adopted by the State in September 2004, supercedes the points outlined in Program A.11-1 (see Attachment 5 for letter from Jerry Bunin dated February 22, 2005 and discussion of 5B 1818 below). Therefore, staff recommends the following additional. change: Delete the text of A.11-1 on pages 9 and 10 and insert the following: l 'The City shall modify the Affordable Housing and Density Bonus provisions of the I Municipal Code to implement the adopted Housing Element Amendments and 5B 1818, subject to environmental constraints per CECA. I Responsible agency/department: Community Development Timeframe: 2005 Funding: General Fund (City initiated Development Code Amendment) S:\COMMUNITY _DEVELOPMENT\PROJECTS\SPECIAL\2003_HOUSING_ELEMENT\Local Housing Task Force\Meetings\02-22-QS CC Meeting\02-22-QS HE Amenclmenldoc - --~,-------- CITY COUNCIL HOUSING ELEMENT AMENDMENT ADOPTION FEBRUARY 22, 2005 PAGE 3 Expected Outcome: Increased densities and incentives to enable more affordability and to comply with State law." It should be recognized that these 2004-05 Housing Element Amendments would NOT assure or achieve the RHNA goals for actual production of affordable units. Production would need to almost double and be composed of more than half very low and low-income units for the City to approach such goals. In staffs opinion, it is unrealistic if not infeasible to expect very low-income households in ownership housing. Even low-income households will require assistance to occupy either rental or ownership housing given current costs. City, RDA and non-profit housing production should focus on very low and low-income rentals or low and moderate-income ownership units. Upon further review of the proposed amendments to the Housing Element after Planning Commission consideration, staff determined that a clarification is needed regarding affordability restrictions required for projects located within the RDA area. Policy F.1-7 has subsequently been added, which states 'The City shall assure that at least 15% of all units constructed within the RDA project area shall be affordable units and at least 40% of those are restricted for very low income." SB 1B18 SB 1818 made significant changes to the State's density bonus law, which went into effect on January 1, 2005. Clearly, it makes the approval process for projects with affordable housing extremely complex and reduces the City's control over many issues involving the project. Many of its provisions are confusing and are undergoing extensive review and analysis by cities, counties and the building industry. The legislation requires cities and counties to modify their ordinances to bring them into conformance with new State mandates. The previous law allowed for a 25% density bonus when housing projects provided between 10-20% of the units affordable. In addition, cities and counties needed to provide at least one "concession," such as financial assistance or a reduction in development standards. The new law considerably reduces the amount of units that a developer must provide in order to receive a density bonus and requires cities and counties to provide between one to three concessions, depending upon the percentage of affordable units that the developer provides. It also imposes a new land donation rule and statewide parking standards. The major provisions of the law are provided below. . Density Bonus. The number of affordable units that a developer must provide in order to receive a density bonus is. significantly reduced from prior law. If at least 5% of the units are affordable to Very Low income households or 10% of the units are affordable to Low income households, then the project is eligible for a 20% density bonus. If 10% of the condominium or planned development units are affordable to Moderate income households, then the project is eligible to receive a 5% density bonus. In addition, there is a sliding scale that requires: S:\COMMUNITY _DEVELOPMENl'\PROJECTS\SPECIAL\2003_HOUSING_ELEMENnLocal Housing Task Force\Meetings\02-22-QS CC Meeting\02-22-QS HE Amendmenldoc CITY COUNCIL HOUSING ELEMENT AMENDMENT ADOPTION FEBRUARY 22, 2005 PAGE 4 - An additional 2.5% density bonus for each additional increase of 1 % Very Low income units above the initial 5% threshold; - A density increase of 1.5% for each additional 1 % increase in Low income units above the initial 1 0% threshold; and - A 1 % density increase for each 1 % increase in Moderate-income units above the initial 10% threshold. These bonuses reach a maximum density bonus of 35% when a project provides 11 % Very Low income units, 20% Low-income units, or 40% Moderate-income units. Therefore, it is important to note that as a result of these density bonus requirements, the City's inclusionary requirements may trigger an increase in density allowed beyond the City's density bonus. . Continued Affordabillty. The continued affordability requirements for Very Low and Low-income units have not changed. However, the requirements for Moderate-income condominium and PUD units have changed significantly. The new law specifies that the city or county must ensure that the initial occupants of Moderate-income units meet the income qualifications. However, upon resale of the units, the seller retains the down payment, the value of any improvements, and the seller's proportionate share of appreciation. The city or county recaptures its proportionate share of appreciation and those funds must be used within three years to promote Lower or Moderate income home ownership. It is unclear whether these units must be sold at market rate or if a city or county can limit appreciation. This may require changes to the City's affordable housing agreements in the future. . Concessions and Incentives. Cities and counties must grant more "concessions or incentives" reducing development standards, depending on the percentage of affordable units provided. "Concessions and incentives" include reductions in zoning standards, other development standards, design requirements, mixed use zoning, and any other incentive that would reduce costs for the developer. Any project that meets the minimum criteria for a density bonus is entitled to one concession from the local government agency, increasing up to a maximum of three concessions depending upon the amount of affordable housing provided. For example: - For projects that provide either 5% of the units affordable to Very Low income households, 10% of the units affordable to Lower Income households, or 10% Moderate Income condominiums, then the developer is entitled to one concession. - When the number of affordable units is increased to 10% Very Low income units, 20% Lower income units, or 20% Moderate-income units, then the developer is entitled to two concessions. S:\COMMUNITY _DEVELOPMENTlPROJECTS\SPECIAL\2003_HOUSING_ELEMENT\Local Housing Task Force\Meetings\02-22-05 CC Meeting\02-22-05 HE Amendmenldoc CITY COUNCIL HOUSING ELEMENT AMENDMENT ADOPTION FEBRUARY 22, 2005 PAGE 5 - When the number of affordable units is increased to 15% Very Low income, 30% Lower income, or 30% Moderate-income units, then the number of concessions is increased to three. . Waivers and Modifications of "Development Standards". A city or county may not impose a "development standard" that makes it infeasible to construct the housing development with the proposed density bonus. In addition to requesting "incentives and concessions", applicants may request the waiver of an unlimited number of "development standards" by showing that the waivers are needed to make the project economically feasible. The bill defines "development standards" as "site or construction conditions". . Land Donation. Additional density is available to projects that donate land for residential use. The land must satisfy all of the following requirements: a) Have the appropriate general plan designation and zoning to permit construction of units affordable to Very Low income households in an amount not less than 1 0% of the units in the residential development; b) Be at least one acre in size or of sufficient size to permit development of at least 40 units; and c) Be served by adequate public facilities and infrastructure. The base density bonus is 15%, with increases in 1 % increments for each percentage increase in the units that can be accommodated above the minimum 10% of the units described in (a), up to a maximum of 35%. The maximum combined density bonus is 35% under all rules. When the land is transferred, it must have all of the permits and approvals necessary for the development of the Very Low income housing units. The land and affordable units must be subject to deed restrictions ensuring continued affordability. The city or county may require that the land be transferred to a developer instead of the city. . Parking Standards. If a project qualifies for a density bonus, the developer may request (and the city or county must grant) new parking standards for the entire development project. The new standards are: - o to 1 bedroom: 1 on-site parking space. - 2 to 3 bedrooms: 2 on-site parking spaces. - 4 or more bedrooms: 2.5 on-site parking spaces. These numbers are inclusive of guest parking and handicapped parking and may be tandem or uncovered. The parking standards may be requested even if no density bonus is requested. A copy of SB 1818 is provided as Attachment 7. S:\COMMUNITY _DEVELOPMENTlPROJECTS\SPECIAL\2003_HOUSING_ELEMENT\Local Housing Task Force\Meetings\02-22-05 CC Meeting\02-22-05 HE Amendmenldoc --.-.-- CITY COUNCIL HOUSING ELEMENT AMENDMENT ADOPTION FEBRUARY 22, 2005 PAGE 6 ALTERNATIVES: The following alternatives are provided for Council's consideration: 1. Approve the Planning Commission's recommendation and adopt the Resolution; 2. Modify the Planning Commission's recommendation and adopt the Resolution; or 3. Do not adopt the Resolution and provide direction to staff. Attachments: 1. City Council Meeting Minutes of September 28, 2004 2. Housing Element Table 15 - Revised 3. Letter from California Department of Housing and Community Development dated December 30, 2004 4. Comparative Matrix - Affordable Housing (Inclusionary) Requirements 5. Letter from Jerry Bunin, Government Affairs Director of the Home Builders Association of the Central Coast, dated February 22, 2005 6. Planning Commission Meeting Minutes of February 1, 2005 7. 5B 1818 S:\COMMUNITY _DEVELOPMENT\PROJECTS\SPECIAL\2003_HOUSING_ELEMEN1\Local Housing Task Force\Meetings\02-22-05 CC Meeting\02-22-05 HE Amendmenldoc ---'-'-"-..-- EXHIBIT' A' MEMORANDUM TO: CITY COUNCIL FROM: L YN REARDON-SMITH, ADMINISTRATIVE SECRETARY SUBJECT: HOUSING ELEIVENT AMENDIVENT ADOPTION DATE: FEBRUARY 22, 2005 Please note amendments to the Housing Element document are shown as: . _llrlla - previous amendments. ~,,~'*~ . Underlined areas -latest amendments. . W~8'ijtnn~8Iana;i,i~'hadla,iia(ea~ - amendments made after Planning Commission review. Only Chapters 1 & 2 are included as there were no changes to the other chapters. - ~-_._"--,-"'-- 2004-05 Amendments CITY OF ARROYO GRANDE HOUSING ELEMENT CITY OF Adopted November 25, 2003 [Amended February 22, 2005J Prepared by the Community Development Department City of Anoyo Grande 214 E. Branch Street Amwo Grande, CA 93420 (805) 473-5420 www.anoyogrande.org 1 CITY OF ARROYO GRANDE City Council Tony M. Ferrara, Mayor Joe Costello, Mayor Pro Tem Ed Arnold Jim Dickens Jim Guthrie Planning Commission Tim Brown, Chair Chuck Fellows John Keen Nanci Parker Doug Tait Department of Community Development Rob Strong, Community Development Director Kelly Heffernon, Associate Planner Teresa McClish, Contract Associate Planner Ryan Foster, Assistant Planner Jim Bergman, Contract Assistant Planner Local Housing Task Force Larry Anderson Fred Baur Roy Berger Jerry Bunin Michael Byrd Carol Hatley Lenny Jones Michael Leon Mark London Wayne Philips Sid Richardson Hal Rosen Steve Sanders Gene Stephens 11 -. ___.___'u.,,_._____ T ABLE OF CONTENTS CHAPTER 1 . INTRODUCTION PAGE NO. 1.1 Purpose..........................................................;.......... 1 1.2 Relationship to City General Plan................................... 1 1.3 Organization of Housing Element............. .c... ..... ...... .... ... 2 1.4 Public Participation...................................................... 2 1.5 Summary of Key Housing Issues.................................... 3 CHAPTER 2. GOALS, POLICIES, PROGRAMS AND QUANTIFIED OBJECTIVES 2.1 Housing Element Goals, Policies and Programs................ 5 2.2 Summary of Quantified Objectives.................................. 28 CHAPTER 3. BACKGROUND INFORMATION 3. 1 Introduction...... . . .. . .. . .. .. . .. .. .. . .. . .. . .. . .. . .. . .. . .. . .. .. . . . .' .. . . .. . . 30 3.2 Demographic Overview................................................ 30 Population Growth................................................ ... 30 Household Data...................................................... 33 Incomes.............................................................. .. 35 Employment........................................................ ... 36 3.3 Housing Characteristics................................................ 37 Types of Housing.................................................... 37 Rental and Owner-occupied Units............................... 38 Vacancy Rates........................................................ 38 Overcrowded Units.................................................. 38 Age of Housing Units................................................ 39 Condition of Units.................................................... 40 Housing Prices........................................................ 40 Rental Unit Rates...................................................... 41 CHAPTER 4. REGIONAL HOUSING NEEDS, AFFORDABILlTY AND SPECIAL HOUSING NEEDS 4.1 Regional Housing Needs Determinations........................... 43 4.2 Housing Affordability....... ....... ........................ ........ ........ 46 4.3 Special Housing Needs Groups........................................ 50 Elderty/Senior Households............................................... 50 Female Heads of Households........................................... 51 Large Families............................................................... 51 Farmworker Households.................................................. 51 Disabled Persons/Households.......................................... 51 Homeless..................................................................... 52 Workforce Housing........................................................ 53 4.4 At Risk Housing Units..................................................... 54 111 I " CHAPTER 5. LAND AND SERVICES FOR RESIDENTIAL DEVELOPMENT 5.1 Land Availability....................................................... . .. . . 55 5.2 Public Services & Utilities to Serve Residential Development.. 66 5.3 Constraints to Housing Development................................. 67 Government Constraints..................................... .. . ... . .. 67 Environmental Constraints........................................... 81 Non-Governmental Constraints..................................... 82 5.4 Local Housing Funds..................................................... 84 5.5 Energy Conservation Opportunities and Programs............... 84 5.6 Cu ITent and Past Housing Efforts..................................... 85 5.7 General Plan Consistency............................................... 93 APPENDIX A - PERSONS CONSULTED......................................... 94 APPENDIX B - BIBLIOGRAPHy................................................... 95 IV List of Tables Table 1 Population Growth 1990-2000 .................................... 30 Table 2 Tenure by Household Size ........................................ 33 Table 3 T enu re by Age of Householder.. .. .. .. .. .. .. .. . .. .. .. . .. .. .. .. .. .. 34 Table 4 Households by Type................................................. 35 Table 5 Employed Civilian Population 16 Years and Older........... 36 Table 6 Industry................................................................. . 37 Table 7 Total Housing Units................................................... 38 Table 8 Year Structure Built................................................... 40 Table 9 Home Prices........................................................... 41 Table 10 Income Group......................................................... 44 Table 11 I ncome Distribution by Households............................... 44 Table 12 Units By Income Category.......................................... 45 Table 13 Income Limits........................................................... 46 Table 14 Affordable Housing Standards-Rents and Sales Prices..... 47 Table 15 Preliminary Housing Opportunity Sites Inventory.............. 57 Table 16 Village Core Downtown District (VCD) ............................ 63 Table 17 Village Mixed Use District ............................................. 65 Table 18 Urban Land Use Element............................................. 71 Table 19 City Community Development Department Fee Schedule... 73 Table 20 Residential Site. Development Standards........... .. . ... .. . .. . . 76 Table 21 Permit Processing Timeline.......................... .. . .. . .. . .. . ... . 14 List of Maps Map 1 - Regional Map................................................................... 31 Map 2 - Local Map....................................................................... 32 Map 3 - Housing Opportunity Sites Inventory..................................... 62 v City of Arroyo Grande 2003 Housing Element CHAPTER 1 - INTRODUCTION \ 1.1 Purpose The purpose of the Housing Element is to identify and provide: a) An analysis of existing and projected housing needs; b) a statement of goals, policies, quantified objectives and financial resources; and c) scheduled programs for the preservation, improvement, and development of housing. The State Legislature, in its adoption of planning law, has set forth the following policies toward the provision of housing: . The availability of housing is of vital importance, and the early attainment of decent housing and a suitable living environment for every Californian, including farm workers, is a priority of the highest order. . The early attainment of this goal requires the cooperative participation of government and the private sector in an effort to expand housing opportunities and accommodate the needs of Californians of all economic levels. . The provision of housing affordable to low and moderate-income households requires the cooperation of all levels of government. . Local and State governments have a responsibility to use the powers vested in them to facilitate the improvement and development of housing to make adequate provision for the housing needs of all economic segments of the community. . The Legislature recognizes that in carrying out this responsibility, each local government also has the responsibility to consider economic, environmental, and fiscal factors and community goals set forth in the general plan and to cooperate with other local governments and the State in addressing regional housing needs. The purpose of this document is to comply with Article 10.6 (as amended) of the State Planning Law and to meet the guidelines set forth for the implementation of Article 10.6. This document, upon adoption, will replace the Housing Element adopted by the City of Arroyo Grande on June 22, 1993. This Housing Element includes all of the following information as required by State law: . Specific goals, measurable objectives, policies and implementation measures. . Information about the existing housing stock, covering such items as the amount, type, cost, tenure, and structural conditions of the units. Other areas of concern include overcrowding and the needs of special subgroups of the population. . An analysis of potential barriers to housing production, including both governmental and non-governmental constraints. . Information about energy conservation opportunities in housing. . A summary of the past housing efforts and an analysis of their success or failure. 1.2 Relationship to City General Plan Housing elements are one of seven elements of the General Plan that every California city and county is required by State law to prepare. Under State law, a General Plan must function as an integrated, internally consistent and compatible statement of 1 --~- - ---,.."----...- City of Arroyo Grande 2003 Housing Element values. The housing, land use and circulation elements form the heart of a community strategy to promote orderly growth and provide housing for all economic segments. State law is more specific about the content of housing elements than any other portion of the general plan. The housing element is also the only part of the general plan that is subject to mandatory deadlines for periodic updates. It is the only element that is legally subject to review and "certification" by the State. 1.3 Organization of Housing Element As noted above, the intent of this Housing Element update is to meet the statutory requirements of State housing law. Chapter 1 provides a brief overview of the laws and its relationship to the General Plan. Chapter 2 is the heart of the document, setting forth all the goals, policies, programs and objectives for housing in Arroyo Grande. Chapter 3 describes relevant demographics concerning housing needs and issues in the City, while Chapter 4 discusses the regional housing needs. Finally, Chapter 5 provides an overview of the City's land availability, public services, constraints to housing development, as well as a review of past housing efforts as provided in the 1993 Housing Element. 1.4 Public Participation Housing issues affect the entire community, including residents, employers, and the public and private sectors. The public participation requirement of the housing element law presents an opportunity to engage constituents in a discussion, defining overall housing needs and constraints, as well as problems and the creation of solutions. The inclusion of community stakeholders in the housing element public participation process helps ensure appropriate housing strategies are more efficiently and effectively developed, implemented and evaluated. . To address the public participation requirement, the City Council appointed a Local Housing Task Force (LHTF) to address housing issues in the City. The LHTF comprised a number of stakeholders in the community, including a representative of the building industry, two small builders, two representatives of the realty industry, a representative of the financial industry, a representative of the housing authority, two major employers (a school district representative and a hospital administrator), as well as several citizens at large, including a resident with special experience with developing affordable housing. The overall purpose of the LHTF was to formulate strategies and provide preliminary recommendations for the Housing Element to the Planning Commission and City Council, and to help build consensus on policy direction. Beginning in November of 2002, the LHTF conducted roughly twelve (12) public workshops to address housing issues in the City. Each of these workshops was publicly noticed and was open to the public. The LHTF selected several sub-committees to address specific issues related to housing needs, which included work force housing, special needs housing, constraints to housing, and well as a review of financial resources. The sub-committees prepared reports that were presented to the LHTF as a whole. The main work product from the LHTF was the preparation of recommendations regarding goals and polices addressing housing needs that could result in the preparation of programs. The LHTF, in May of 2003, presented its recommendations in a report to the Planning Commission. In addition to the LHTF meetings, were several 2 ------ -_._.~.....- ----..--.- "- City of Arroyo Grande 2003 Housing Element joint hearings and workshops with the LHTF and the Planning Commission to review information and reports that had been generated by staff and consultant during the review process. Once the LHTF had completed and submitted its report, the Planning Commission held a number of workshops to consider the LHTF recommendations and to provide direction to City staff in the preparation of the draft Housing Element. This process resulted in the preparation of the draft Housing Element. Subsequent hearings were conducted that resulted in the refinement and adoption of a final Housing Element. After a series of Dublic workshoDs with the LHTF and numerous Dublic hearinas bv the Plannino Commission. the Commission bv Resolution No. 03-1907. recommended City Council adoDtion of the 2003 Housino Element. On November 25. 2003. the City Council considered and adoDted the 2003 Housing Element. This Housino Element was submitted to the State of Galifomia Deoartment of Housino and Community DeveloDment (HCD) for review and certification Drior to the December 30. 2003 statutOry deadline. H~D review comments were received M.irQb 18.2004. and Citvdraft reSDOnses resubmitted to HCD on Mav 19. 2004. Additional HCD review and comments were addressed bv the CttY in sUDDlemental information submitted on Auoust 17. SeDtember 7 and 28. October 14. and~ovember 11. 2004. By letter dated December 30. 2004, HCD indicated that the 2004 -revisions to AlTOvo Grande Housino Element. alona with the sUDDiemental information. adeauatelv addressed the statutOry reauirements described in the March 18. 2004 review. As stated in the HCD review letter of December 30. 2004: "Once the revisions have been adopted and submitted to the Deoartment for review. AlTOvo Grande will be if' full comDliance with housina element law". This amended Housinc Element. considered at QYQtic hearina by the Plannina Commission on February 1. 2005 and adoDted by the City Council after Dublic hearina on Februarv 22. 2005 is an official comoonent of the 2001 General Plan UDdate. 1.5 Summary of Key Housing Issues t Arroyo Grande is one of several cities in San Luis Obispo County that. is being affected by housing pressures and is in need of housing to address the needs of the region. Some of the key housing issues affecting the county and the City of AITOYo Grande are I highlighted below. . The key housing issue that has been identified in the preparation of the housing element is that of affordability of housing. In the late 1990's, housing costs started to increase dramatically, as represented by the 1990 and 2000 Census data. Since 2000, the issue of affordability has become a significant regional economic and social issue for the viability of the City and the County. Currently, less than 20 percent of those residents seeking housing can afford a median priced housing unit. Rents have also significantly increased. The increase in sales prices and rents has increased at a rate that is significantly higher than that 3 City of Arroyo Grande 2003 Housing Element of incomes. Expectations are that this issue will continue into the near future. There is and will be a need to provide substantially more affordable housing in the City and the County. . There has been a lack of affordable housing constructed in the City. Almost all housing constructed has been market rate housing. Most of the housing constructed has been single-family detached dwelling units. Very few new condominium or multifamily projects have been proposed by private builders during the last ten (10) years. . The stock of affordable multi-family housing in the City needs to be increased to address housing needs, especially for low and very-low income households. . One of the key issues affecting affordable housing construction is the price of land, both unimproved and improved. In many cases, the price of land itself is at a level that significantly affects the cost of housing, including multi-family housing units. This is especially important when dealing with the provision of low and very-low housing units. . In addition to the cost of land, there are a number of issues that affect the production of affordable housing. Many of these involve limited City resources, including financing, insurance and liability, adequate local services, and an already strained infrastructure. These are more specifically described in the constraints analysis in Chapter 5. . In addition to local financial resources, the level of State and federal grants and funds to support the construction of affordable housing is decreasing. Those funds that are available seem to be oriented to larger metropolitan areas of the State. In addition, insurance needed to allow for multi-family rental and condominium housing has become very expensive. . The dominant housing choice for the development community is the construction of market rate single-family housing. There is a need to re-orient housing to that affordable to all income levels. . According to recent reports and studies, the senior population will increase in the future, both for existing residents and those re-Iocating from other areas of the State. It is predicted that there will be a decrease in families staying or locating in the area. The latter is likely a result of the increasing cost of housing and the lack of affordable units. 4 ~...__. ---~--_._..- City of Arroyo Grande 2003 Housing Element CHAPTER 2 - GOALS, POLICIES, PROGRAMS AND QUANTIFIED OBJECTIVES 2.1 Housing Element Goals, Policies and Programs State law requires that the Housing Element contain a "statement of the community's goals, policies, programs and quantified objectives relative to the maintenance, . improvement, and development of housing". This Chapter describes the proposed goals, policies, objectives and implementation programs of the Housing element for the City of AITOYo Grande. Goals refer to general statements of purpose, and indicate a direction the City will take with respect to the identified housing problems. Policies are statements of the City's intent regarding the various housing issues identified, and provide a link between the goals and the quantified objectives. Programs are steps to be taken to implement the policies and achieve the quantified objectives. . Some of the programs contain Quantified Objectives, which refer to the number of units that are expected or estimated to be constructed, conserved or rehabilitated during the time frame of the Housing Element, January 2001 to July 2008. Goal A: To provide a continuing supply of affordable housing to meet the needs of existing and future Arroyo Grande residents In all Income categories. Policies: A.1. The City shall adopt policies, programs and procedures to attempt to meet the present and future needs of residents of the City, and to aim at providing the fair share regional housing need allocated for each income classification, within identified governmental, market, economic and natural constraints. A.2. The City shall continue to utilize the following incentives for the production of affordable housing: a) allowing secondary dwelling units under specified criteria; b) allowing manufactured housing on legal parcels in all residential zones; c) allowing density bonuses for very low,. low, and moderate-income housing, workforce housing, and senior housing projects. A.3. The City shall give priority to processing housing projects that provide for affordable housing, and lower development impact fees shall be charged as an incentive for low and very low-income housing. A.4. The City shall establish minimum residential densities that are no lower than 75 percent of the maximum densities allowed in each residential zone, with exceptions made for properties with significant environmental constraints. 5 - City of Arroyo Grande 2003 Housing Element A.5. The City shall encourage housing compatible with commercial and office uses and promote "mixed use" and "village core" zoning districts to facilitate residential uses to be integrated into such areas. A.6. The City should consider assumption of regulatory control from the State for manufactured housing, manufactured home parks and mobile home parks. A.7. The City has established and applied a zoning district for mobile home and manufactured home park uses: a) Existing mobile home and manufactured home parks shall be reviewed and appropriate Development Code Amendments will be part of the update process in 2004-05; b) The City may identify additional opportunities to create more mobile home and manufactured home parks, or expand and/or redevelop older existing parks. A.8. The City may annex land on the urban edge to promote orderly growth and the preservation of open space. A.9. The City shall continue to enable and encourage multiple-family, rental apartments, senior, mobile home and special needs housing, in appropriate locations and densities. These multiple family residential alternative housing types tend to be more affordable than prevailing single-family residential low and medium density developments. A.10. The City shall review and revise its development regulations, standards and procedures to encourage increased housing supply. Soecifically, durino 2005. 2006 and 2007 the City will monitor the effect of the Conditional Use Permit reQuirements on multi-familv and mixed-use develoDment Droiects. and if necessarv. consider alternatives to remove or mitigate these CUP reauirements to facilitate such develoDment. This policv issue will be addressed in the 2008 Housino Element UDCtate. A.11. The City shall continue to utilize and expand the Density Bonus program I to encourage affordable housing supply. A.12. The City shall establish a system to inventory vacant and underutilized land. A.13. The City shall pursue adequate water sources and conservation programs to accommodate projected residential development in accordance with the General Plan. Programs: A.1-1. In addition to implementing the Water Conservation Program adopted May 2003, the City shall investigate other programmatic approaches the City will undertake to address the availability of water. The City 6 City of Arroyo Grande 2003 Housing Element shall also inform Arroyo Grande's water and sewer providers about prioritizing housing development projects for lower-income households for public services, per Government Code Section 65589.7. Responsible agency/department: Community Development/Public Works Departments Timeframe: July 2004 Funding: General Fund Expected Outcome: Reduce water constraints through implementation of the City's 'Water Conservation Program", and developing a 'Water Supply Matrix" . Responsible agency/department: Community Development Department Timeframe: October 2004 Funding: General Fund Expected Outcome: Timeline for implementing the programs outlined in the Housing Element A.2-1. The City shall encourage and publicize the secondary dwelling . program to increase public awareness. Responsible agency/department: iIiiiiIIDevelopment Timeframe: Funding: General Fund Expected Outcome: Develop information brochure to include with the City's "Stagecoach Express" newsletter (distributed quarterly) and to have available at the Community Development front counter. Expected outcome is increased production of secondary units as an affordable housing alternative. A.2-2. The City shall reduce impact fees for the construction of second dwellings. Responsible agency/departments: City Manager/ Finance! Community Development Timeframe: January - July 2004 Funding: General Fund 7 City of Arroyo Grande 2003 Housing Element Expected Outcome: Reduction in impact fees for second dwellings adopted as part of the Fee Schedule review and update. A.4-1. The City shall initiate a Development Code Amendment to establish a minimum residential density of 75 percent of the maximum densities allowed in each residential zone, with exceptions made for properties with significant environmental constraints as determined through the CEQA process. Responsible agency/departments: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: More residential properties will be developed to their full development potential. A.5-1. The Development Code Update shall include minimum residential densities for properties zoned Office and Mixed Use. Exceptions shall be allowed for properties with significant environmental constraints as determined through the CEQA process. Responsible agency/departments: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Residential uses will be integrated into mixed-use developments. A.9-1. The Development Code shall be updated to encourage the use of alternative housing types, such as pre-fabricated homes, for special needs housing Responsible agency/departments: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Increased affordable housing options. A.10-1. In order to provide financial incentives for all affordable housing, the City shall evaluate its development standards such as setbacks, landscaping, community tree ordinance requirements, parking requirements, road widths, lot coverage, floor-area ratio, open space and height requirements that revent builders from achievin an I densi bonuses. 8 .-.--,..- City of Arroyo Grande 2003 Housing Element Responsible agency/department: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Process City-initiated Development Code Amendments to increase allowance for affordability . I A.11-1. T~8 City s~slI FR8i1ify tfi8 Q8ASity i8AWS reswIsti8As te 8HfJaAiI iR8 88AWS f8r sll &ff8Ns818 wAits as iAili8St8i188IWfJ. t~!itAiA PlaAA8i1 Q8':818,FR8Ate, th8 City is 881i8st8i18Y ita. 1&>:: te ,re\.iil8 il8A8ity 88AWS8S sf 11 ,8re8At f8r ,rej8&t8 t~at Iire'li&l8 8iU18r 10 liaF88At 8f tA8 wAite f8r ':8FY 18'N, 1Q 1i8N8At 8f 118 WAitS fer 18t"; iA88M8, er 50 1i8N8At 8f 118 WAite f8r S8Ai8r ~8wsiA8 WAite, SW8j8. te 8AVireAFR8At81 88AstraiAte ,8r CiQ.~ re"WireFR8M8. 'JJiltiA PlaAA8&1 Q8V8181iFR8Ate, 88Asi&l8ratieA 8f &l8ASity 88AWS8S S88V8 iR8 itete re"wireFR8Ate s~all 88 ilis8reti8Aar;y. . T~8 City s~slllF8At, iA S8silASt8S FRiK8" WS8 88...&l8N ewe~ as isst QrsA" A':8AW8, a "8ASit}' 88Awe a88\.'8 iR8 itete st8A&laN fer 9 City of Arroyo Grande 2003 Housing Element ')F8j88te &8FViAI) A8W&8A8IS& tAst FR88t itet8 S8RA8S V8ry 18\": SAS 18\"J iAaaFRa iAa8FR8 18\.'81& (tA8 iwte re"WiN& S FRiAiFRWFR ~i fi8r4i18At S8A&ity 1i8AW& fer fiF8j8&t& tAst fiNVis8 8itA8r 1 g fi8re8At &f tA8 WAite f8r 'J81)' 18.:J. ~g fi8r4i18At &f tA8 WAite f8r 18':! iA88FR8 8r iQ fi8N8At &f tA8 wAite f8r &8Ai8r Aaw&iRI) wAite). T ~~;~:iIIiIiIO~%=~n ~::=~~e:8At 8f slI WAite (iA&lwSiA8 tA8 S8A&ity 1i8AW& wAiB) FR8M it&te SefiAi&i8A& f8r U8Pf' 18'" WAits . J.. . T ~~;~~IIiiIiiO~j=~n ~~:::::~~~8At &f slI wAite (iA&lwSiA8 th8 S8A&ity 1i8AW& WAiB) lAill1i8 &8111 te R8W&8A8Is& 8sMiAS 1i8W/88A ag fi8r4i18At SAS 1 ~g fi8N8At &f tA8 &8WMy FR8sisA iA88FR8 (8r 18tA' SAS FR8S8Rit8 iA88FR8. N&fi88tiV8Iy}. . ~:~:~~i:::~~~~::::~~::i==SI (iA&lwgiA8 th8 g8A&it}'1i8RW& WAitS) .l/ill1i8 88111 te R8W88R8111& 8SMiAI) 1i8WJJ88A 1 ~g fi8N8At sAil 1 iO fi8re8At 8f tA8 .WAt; FR8sisA iA88FR8 ~'.\'8Fkf8N8 A8W8iA8). TA8 City 8R811liFRit tA8 g8A&~' 1i8AW8 f8r S1i8')8 FR8118rst8 iAe8FR8 R8W&iR8 te tA8 resieA81 R8W8iAfj sII8eR8A 8f ~gg WAite wAttl iO fi8Ne.. &f tAe .:8,,'18"if.\ IWJ."J! SAg FR8S8rst8 iAe8FRS sII8s8tteAI sr8 118\'818118S. ':R8 City IR811 tRilk tAS AWFRli8r SAS typ8 &f R8W8iAfj 88IWIISA&y 118"". illwllI .. SA&WN tAM S8A8ity 1i8AWIS8 SN AM efJ8rell iR tAs 81i8~Je FRell8rets iA&SFRS 8st8S81)' wAttl tRil1l8F88AWS8 ie S8RisV8S. The City shall modify' the Affordable Housino and Density Bonus Drovisions of the MuniciDal Code to imDlement the adoo\ed Housing Element Amendments and S8 1818. sut>J~ to environmental constraints car CECA. Responsible agency/department: Community Development Timeframe: ~gg~ 2005 Funding: General Fund (City initia\e(t DeveloDment Code Amendment) Expected Outcome: Increased densities te 8118\": f8r FR8r8 &ff8N81iility and incentives to ena~le more afford@bilitv and comDly with State law. A.12-1. The City shall expand its Geographical Information System (GIS) mapping and planning database to create and maintain a basic inventory of vacant and underutilized "opportunity sites.. 10 -,,-- -------.-.--.--..----- City of Arroyo Grande 2003 Housing Element Responsible agency/department: Community Development Timeframe: On going Funding: General Fund Expected Outcome: Creation and maintenance of a land availability inventory. Goal B: Ensure that housing that is constructed in the City Is affordable to all income levels. Policies: B.1. All residential projects that receive additional densities or other City incentives to include affordable housing shall be placed into a city- approved program to maintain the affordability for at least 30 years (in the RDA. at least 55 vears). Any sale or change of ownership of these affordable units prior to satisfying the 30 (or 55) year restriction shall be "rolled over" for another 30-years to protect "at risk" units. For rental housing, affordability shall be maintained through recorded agreements between a property owner and the City, its Housing Authority, or another housing provider approved by the City. For owner-occupied units, . long- term affordability can be maintained by two methods: a) the property owner agrees to maintain the designated unit as affordable for the specified period, utilizing a promissory note and deed of trust, recorded on the property, or b) utilizing an equity-sharing program, whereby, the equity share returns to the City for use in other affordable housing projects, jf such a Droaram is established by the City or RDA. B.2. The City shall require the monitoring of affordable units to ensure ongoing compliance with the sales limits or rental rates established by agreement between the City and the developer. The City shall take the necessary steps to assure compliance with the regulatory agreement, including consideration of contracting with a housing authority or joining a regional monitoring agency if one is developed. B.3. The City shall establish lower fees and/or defer collection of impact fees for very low and low-income units. 8.4. In order to allow for increased density and thus increased affordability, as well as allowing for more functional mixed-use projects, the City shall modify the height limit to accommodate three stories. The City shall also develop fire suppression policies to accommodate the new height standard. B.5. The City shall look for innovative ways to provide functional open space such as using courtyard design, under-structure parking or multi-purpose features. B.6. The City may establish parking districts and use of in-lieu fees where appropriate to enable additional density. 11 City of Arroyo Grande 2003 Housing Element B.7. Affordable housing shall not be concentrated into a condensed, identifiable portion of a development or subdivision but rather dispersed throughout and integrated into the development as deteamined acceptable considering site constraints, size and design. Programs: B.1-1. The City shall establish a program for tracking all residential projects that include affordable housing to ensure that the affordability is maintained for at least 30 years, and that any sale or change of ownership of these affordable units prior to satisfying the 3D-year restriction shall be "rolled over" for another 3D-years to protect "at-risk" units. Responsible agency/department: City Manager/Administration and Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Program to monitor affordable units. B.2-1. The City shall contract with a housing authority, or similar entity, for the monitoring of affordable units to ensure compliance. Responsible agency/department: City Manager/Administration and Community Development Timeframe: Spring 2004 Funding: General Fund Expected Outcome: Contract agreement approved. Expected outcome is consistent monitoring of affordable units. B.3-1. The City shall modify its development impact fee schedule to charge no impact fees, excluding water and sewer fees, for very low-income housing units, and 75 percent lower fees for low-income housing units. Responsible ageT1cy/department: City Manager/Administration & Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Reduction in costs for affordable housing by amending the City's Fee Schedule to reduce impact fee requirements for very low and low-income housing. 12 City of Arroyo Grande 2003 Housing Element B.4-1. The City shall update the Development Code to increase the mixed use and multiple-family residential height limit to three stories or at least 30 feet, whichever is less; a maximum of 36 feet would be allowable through the Minor Use Permit (MUP) process. Responsible agency/departments: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Facilitate increased densities. B.6-1. The City shall research appropriate areas to establish or expand existing parking districts to reduce on-site parking requirements and enable in-lieu fees and thereby enable additional density. Responsible agency/departments: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Facilitate increased densities. Goal C: The City shall research and identify various additional financial and other resources to provide very low and low-income housing for current and future residents of the City. Policies: C.1. The City shall establish criterion for allocating financial resources from its In-Lieu Affordable Housing Fund and Redevelopment Agency (RDA) Low and Moderate Housing Fund to augment very low and low-income housing development. C.2. The City shall consider issuance of bonds to finance very low and low- income housing. C.3. The City shall aggressively pursue State and federal funds to finance very low and low-income housing. C.4. The City shall consider cooperation with non-profit organizations and other developers for loan and/or grant applications to provide very-low and low- income housing. C.5. The City shall create a list of public and private sources to help find creative funding solutions for the provision of very low and low-income housing. Programs: C.1-1. The City shall allocate financial resources to augment very low and low- income housing development based on the financial projection from the RDA housing set-aside fund and In-Lieu Affordable Housing Fund for this planning period (through June 2008), as shown in the table below. 13 City of Arroyo Grande 2003 Housing Element FY 03-04 FY 04-05 FY05-06 FY06-07 FY07-08 Total Redevelopment 5S0,000 $40,000 $40,000 550,000 550,000 5260,000 In-Lieu Fees 5SOO,000 5100,000 575,000 575,000 575,000 51,125,000 Grants/Other 50 5100,000 575,000 575,000 575,000 5725,000 Total 5SS0,000 5240,000 5190,000 575,000 5200,000 52,110,000 Funding will be used for financial incentives to developers for the inclusion of affordable units above the inclusionary housing requirements and for potential pW'chase of land for affordable housing development. Currently, the City has committed 5SOO,000 to a lOS-unit affordable housing project and an additional $40,000 to a second project. The City is also investigating potential properties for pW'chase and redevelopment. This table identifies funding projected based upon known soW'Ces. However, this funding level is not estimated to be sufficient to address direct and associated costs of providing this level of housing without increased State financial assistance. Responsible agency/department: City Manager/Community Development Timeframe: 2004-05 Funding: In-Lieu Affordable Housing Fund/Redevelopment Agency Expected Outcome: Funding to finance affordable housing. C.4-1. The City shall meet with local non-profit and private developers semi- annually, or more frequenUy if opportunities arise, to promote the very low and low-income housing programs ouUined in the Housing Element. The City shall direct private housing developers to funding sources (such as federal and State housing grant fund programs and local housing trust funds) to promote affordable housing as ouUined in the policies of Goal C. Responsible agency/department: Community Development Timeframe: Semiannually starting in 2004 Funding: General Fund Expected Outcome: Increased awareness of the City's desire to provide affordable housing and to accommodate affordable housing. C.4-2. The City shall participate in financial incentive programs established by the San Luis Obispo County Housing Trust Fund (newly established local non-profit agency), such as a revolving loan program. Responsible agency/department: City Manager/Community Development Timeframe: 2004-2008 Funding: General Fund/Redevelopment Agency 14 City of Arroyo Grande 2003 Housing Element Expected Outcome: Leverage of financial resources to augment development of affordable housing. Goal D: In order to provide affordable housing, especially for very-low and low- income households, apartment construction shall be encouraged. Policies: 0.1. The City shall consider creating a specific land use zone restricted to . apartments. D.2. The City shall relax parking standards for apartments containing very low, low, moderate and/or senior housing. 0.3. For the purposes of calculating density, fees and other development standards, an apartment is defined as follows: . A dwelling unit equivalent equals two bedrooms, or more; . A one-bedroom equals 0.7 of unit and is defined as 850 square feet or less; . A studio equals 0.5 of a unit and is defined as 600 square feet or less. Programs: 0.1-1. The City shall encourage specific plans for land within its Sphere of Influence that include increased residential capacity for multiple-family development. Responsible agency/department: Community Development Timeframe: 2004/2005 Funding: General Fund Expected Outcome: Possible increased land inventory to support affordable housing. 0.2-1. Parking requirements for apartments shall be as follows: . Studio units require one parking space; . One bedroom units require one and a half spaces; . Two bedroom units and above require two spaces plus % space for each additional bedroom; . On-site guest parking requirements can be waived or reduced subject to approval of the Community Development Director through the Minor Use Permit (MUP) process, or Drovided by Davment of an in-lieu fee for DubUc DarkinQ in the vicinity. Responsible agency/department: Community Development Timeframe: 2004-05 Funding: General Fund 15 City of Arroyo Grande 2003 Housing Element Expected Outcome: Possible reduction in development standards to increase the affordability of housing. Goal E: Residential condominium conversions shall be regulated both to protect the City's supply of apartments and to allow more moderately priced tor-sale homes. Policies: E.1. Apartments can only be converted and sold as residential condominiums to families earning State-defined very low, low or moderate-income levels, to the extent allowed by law. E.2. The City shall set a limit on how many rental units can be converted annually not to exceed the annual average of new rental apartments constructed. E.3. To the extent provided by law, the property owner shall give the current residents the first right of refusal to buy the units being converted, providing they meet the income guidelines. EA. Residential condo conversion units shall remain affordable through a thirty (30) year deed restriction, or the property owner may participate in a "shared equity program" with the City, if such a Droaram is enal:!led bv the City Council. Programs: E.1-1. Prior to approving any residential condominium conversions, the City shall establish a monitoring program to ensure ongoing compliance with the affordable price controls established in the agreement between and City and the developer. Responsible agency/department: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Ensure the affordability of conversions. E.2-1. The City shall not approve condominium conversion projects in any one calendar year resulting in more units being converted than the number of multi-family rental dwellings added to the City's housing stock during the preceding year. The number of multi-family rental units added in one year shall be determined as follows: From January 1 sa through December 31 st, the total number of multi-family rental units given a final building inspection and occupancy permit minus the 16 City of Arroyo Grande 2003 Housing Element number of such units demolished, removed from the City, or converted to nonresidential use. Responsible agency/department: Community Development Timeframe: On-going upon adoption of regulations Funding: General Fund Expected Outcome: Control of possible affordable apartment conversions to market rate condominiums. E.4-1. When necessary, the City should establish a "shared equity program" whereby the owner may sell the affordably restricted property within thirty (30) years of initial sale by sharing the difference in the market value to the restricted value with the City upon resale of the affordable unit. Funds generated would then be used to develop additional affordable housing within the City. Responsible agency/department: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Maintaining affordability of residential condominium conversions. Goal F: The City's inclusionary housing ordinance shall be strengthened to require more affordable units In housing and commercial development projects. Policies: F.1. The City shall require housing projects greater than six (6) units to contain inclusionary housing. The City may require payment of an in-lieu fee for housing projects containing up to six (6) units. An inclusionary unit is defined as one that will meet the State's standards for affordable housing. F.2. The City shall offer multiple options for providing the inclusionary unites) particularly for projects proposed for neighborhoods unable to sustain the density bonus. F.3. New commercial and industrial development shall be subject to inclusionary housing requirements, either bv Dayment of an in-lieu fee or bv Drovision of affordable housinc in a mixed-use Droiect. F.4. An "affordable housing agreement" shall be required for projects subject to the affordable housing ordinance. 17 City of Arroyo Grande 2003 Housing Element Programs: The City's affordable housing ordinance shall be amended as follows: F.1-1. A project consistinQ of one (1) sinQle family residence and/or a secondary dwellinQ on the same existinQ parcel shall be exempt from inclusionary requirements. F.1-2 A project consistinQ of two (2) to six (6) residential units may satisfy the inclusionary requirements by payment of an in-lieu fee as established by City Council. F.1-3 .A project enabled by General Plan Amendment. Specific Plan or Development Code Amendment. or Planned Development initiated by an application and involvinQ a residential density increase of 30% or more shall include at least: . 25% moderate-income, or 16% low income, or 10% very-low income or an equivalent combination as determined by the Community Development Director. F.1-4 A project of more than six (6) units involvinQ a residential density bonus of less than 30% shall include at least: . 20% moderate, or 14% low or 8% very-low income, or an equivalent combination as determined by the Community Development Director. F.1-5 All other projects, conforminQ to Development Code without density bonus and outside of the RDA, shall include at least: . 15% moderate or 10% low or 6% very-low income or an equivalent combination as determined by the Community Development Director. . f..:4-9 For any project within the RDP., not in'lol'linQ RDA cr~ated units, at least 40% of the affordable units should be very ICY/! income. If density bonus is utilized, the inclusionarv requirement should be increased as outlined above. F.1-7 For any project involvinQ RDA created units at least 30% of the total (includinQ inclusionary units) shall be affordable, of which at least 50% should be very low income (on a cumulative basis or consistent with State laws. Responsible agency/department: Community Development Timeframe: 2004-05 Funding: General Fund 18 - -_._~--_._----..~,,-_...._-- City of Arroyo Grande 2003 Housing Element Expected Outcome: Increased provision for affordable housing units. F.2-1. The City shall consider alternatives to construction of inclusionary units on-site, such as land dedication, off-site development, or payment of in-lieu fees, subject to the City's determination that the alternative meets the need for affordable housing at least as well as on-site inclusionary units.. The (affordable housino) in-lieu fee per dwellino unit of anv non- exempt Droiect not providino for an on-site affordable unit shall be as established bv City Council Resolution. adiusted at least annuallv or periodically to be fifteen percent (15%) of the estimated land. improvements and construction cost differential between market rate units in the area of the community beino develoDed and an affordable unit restricted value of the averaoe unit in the vicinity (or within the City as determined by the Council. Responsible agency/department: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Increased provision for affordable housing units. F.3-1. The City shall conduct a study to determine the appropriate inclusionary housing requirement for commercial development and to promote mixed-use development and a jobs/housing balance. Responsible agency/department: Community Development Timeframe: 2005-06 Funding: General Fund/Redevelopment Agency Expected Outcome: Recommendations for commercial inclusionary housing requirements. F.4-1. As a condition of development approval for applicable discretionary projects, applicants shall submit an "affordable housing agreement" for City approval. The final agreement shall be recorded and relevant terms and conditions shall be recorded as a deed restriction on those lots or affordable units subject to affordability requirements. The City shall develop a standard agreement form. Responsible agency/department: Community Development Timeframe: 2004-05 Funding: General Fund/Redevelopment Agency 19 City of Arroyo Grande 2003 Housing Element Expected Outcome: Maintaining afford ability of units. Goal G: Create clearer regulations and streamline the approval process for affordable housing projects. Policies: G.1. The City shall allow staff to grant exceptions or Minor Use Permits (MUP) for proposing minor deviations from Development Code standards. The appeal process shall be amended to discourage superfluous appeals. G.2. The City shall encourage public participation and public agency review with pre-application submittals. G.3. The City shall review and periodically amend its Development Code and design review regulations and procedures to streamline permit processing for affordable housing projects and minimize application and development review costs. Programs: G.1-1. A Minor Use Permit (MUP) application shall be processed for projects including affordable housing to allow for reductions within ten percent (10%) of Development Code standards. Any appeal for such approvals shall equal the cost of processing the appeal and holding the hearing. The City Council may refund the appeal fee if it determines the appeal is in the public interest. Responsible agency/department: Community Development Timeframe: On-going upon adoption of regulation. Funding: General Fund Expected Outcome: Streamlining review process to reduce development costs of housing. G.2-1. The City sh~1I maintain a mailing list of persons interested in development projects containing affordable housing. Agendas for all City meetings related to these projects shall be mailed to persons on the mailing list. The City shall also post the agendas on the City's website. Responsible agency/department: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Increased public awareness of affordable housing projects. 20 ~- City of Atroyo Grande 2003 Housing Element Goal H: Conserve and rehabilitate the City's older stock, particularly to provide affordable housing. Policies: H.1. The City shall encourage private and public financing of affordable housing rehabilitation. H.2. The City shall ensure zoning compatibility when integrating public affordable housing projects into existing residential neighborhoods. Adverse impacts relating to neighborhood stability and quality of life issues shall also be considered. Programs: H.1-1. The City shall continue to contract and coordinate with the San Luis Obispo Housing Authority to maintain and expand Section 8 rental housing assistance to qualified households. Responsible agency/department: Community Development/Redevelopment Agency Timeframe: On-going Funding: General Fund/Redevelopment Agency Expected Outcome: Continued affordable housing. H.1-2. The City shall continue to apply for Community Development Block Grant (CDBG) funding for rehabilitation of very low, low and moderate- income housing for both owner-occupied and rental units. Rehabilitation of second story residential units in the Village Core and/or mixed use housing within the East Grand Avenue corridor shall be considered for such programs. Responsible agency/department: Community Development/City Manager/Redevelopment Agency Timeframe: On-going Funding: General Fund/Redevelopment Agency Expected Outcome: Conservation of existing affordable housing units. H.2-1. The City shall consider abatement of unsafe or unsanitary structures, including buildings or rooms inappropriately used for housing, contrary to adopted health and safety codes. Where feasible, the City will encourage rehabilitation and allow reasonable notice and time to correct deficiencies. Where necessary and feasible, very low and low income residents displaced by abatement action shall be eligible for 21 _____..no_.~ City of Arroyo Grande 2003 Housing Element relocation assistance, subject to Councilor Redevelopment Agency approval. Responsible agency/department: Building Department/Community Development/Redevelopment Agency Timeframe: 2004-05 Funding: General Fund/Redevelopment Agency Expected Outcome: Conservation of existing housing stock. Preservation of At-Risk Units: City records indicate that there are not any at-risk units in the City at this time. However, if a City affordable housing program is successful, this may be an issue in the future. The policies below are designed to protect any future at risk units. Goal I: Preservation of at-risk units in Arroyo Grande Policies: 1.1. The City shall establish a notification procedure to occupants of affordable housing units of conversion to market rate units. Programs: 1.1-1. At least one-year prior written notice shall be required prior to the conversion of any units for low-income households to market rate units in any of the following circumstances: . The units were constructed with the aid of government funding . The units were required by an inclusionary zoning ordinance . The project was granted a density bonus . The project received other incentives Such notice shall at a minimum be given to the following: . The City of Arroyo Grande . State Department of Housing and Community Development . San Luis Obispo Housing Authority . Residents of at-risk units . Responsible agency/department: Community Development Timeframe: 2005 Funding: General Fund/Redevelopment Agency Expected Outcome: Preservation of existing affordable units. Special Needs 22 --"'-"-~----_.'--'._'--'-'---'-- City of Arroyo Grande 2003 Housing Element Goal J: To meet the housing needs of special groups of Arroyo Grande residents, including seniors, single parents, large families, and farmworkers. Policies: J.1. The City shall encourage and shall seek funding to assist in the development of low and moderate-income senior rentals. J.2. The City shall permit larger group housing for seniors in appropriate multiple-family or mixed-use locations, subject to discretionary review. J.3. The City shall continue to allow small-scale group housing in multiple- family residential districts, in accordance with applicable State laws. J.4. The City shall encourage multiple-famiJy housing projects that include a portion of the units with 3 or more bedrooms to accommodate larger families. J.5. The development of housing for farmworkers shall be encouraged. Farmworker housing may be authorized in non-prime lands zoned Agriculture as well as mixed-use or multiple-family residential zones. J.e. Co-housing and similar unconventional housing arrangements shall be considered in appropriate locations subject to review and approval on a case-by-case basis. Programs: J.1-1. The City shall promote housing opportunities for seniors by identifying sites suitable for senior housing and if necessary, initiating zone changes for those sites as part of the Development Code Update. Responsible agency/department: Community Development Timeframe: On-going Funding: General Fund/Redevelopment Agency Expected Outcome: Increased housing opportunities for seniors. J.3-1. The City shall continue to 'allow for group housing. Responsible agency/department: Community Development Timeframe: On-going Funding: General Fund Expected Outcome: Increased housing opportunities. J .4-1 . The City shall consider residential Development Code Amendments (such as greater lot coverage and floor area ratios for residences with more than four bedrooms) to encourage development of housing to support large families. 23 City of Arroyo Grande 2003 Housing Element Responsible agency/department: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Additional housing for large families. J.5-1. update the Development Code to include provisions for development of Farmworker housing on properties zoned Agriculture, Mixed-Use, and Apartments. Responsible agency/department: Community Development Timeframe: 2004/05 Funding: General Fund Expected Outcome: Additional housing for farmworkers. The Homeless Goal K: To reduce or minimize the incidence of homeless in the community. Policies: K.1. The City shall consider joint powers development and cooperation agreements to develop homeless shelters and related services, or participate in the operations and maintenance of countywide or south county regional homeless shelter facilities. K.2. The City may enable homeless shelter for overnight lodging in appropriate zoning districts as part of the Development Code Update. Programs: K.1-1. The City shall cooperate with other cities, the county and other agencies in the development of programs aimed at providing homeless shelterS and related services. Responsible agency/department: Community Development/City Manager Timeframe: On-going Funding: General Fund Expected Outcome: Continued cooperation in providing homeless shelter and. services. K.2-1. The City shall consider Development Code update to allow homeless shelters for overnight housing in appropriate locations. Emergency and Homeless shelters are currently allowed through the ConcUtional Use Permit process in all Commercial districts (GC, VC, 0, HC), the 24 r City of Arroyo Grande 2003 Housing Element Public Facilities (PF) district, and the Condominiumffownhouse (MF), Apartments (MFA) and Senior Housing (SR) residential districts. The Development Code shall be updated to require administrative approval only for emergency and homeless shelters in all commercial districts. Responsible agency/department: Community Development Timeframe: 2004-05 Funding: General Fund Expected Outcome: Regulations that allow overnight homeless housing. Disabled Persons Goal L: To ensure that those residents with handicaps or disabilities have adequate access to housing. Policies: L.1. ensure that all new multiple family developments comply with the handicapped provisions of the California Building Code and ADA. L.2. The City shall ensure, through the design review process for multiple housing projects, that the design of the development, from parking locations, pedestrian walkways, and direct access to the housing units accommodates handicapped or disabled access. Programs: L.1-1. The City shall enforce building code disabled access and design provisions. Responsible agency/department: Building Department/Community Development Timeframe: On-going Funding: General Fund Expected Outcome: Provide access and design provisions for disabled persons in new housing developments. 25 City of Arroyo Grande 2003 Housing Element Equal Opportunity Goal N: To assure access to sound, affordable housing for all persons, regardless of race, creed, age or sex. Policies: N.1. The City declares that all persons, regardless of race, creed, age, or sex, shall have equal access to sound and affordable housing. Programs: N.1-1. The City will promote the enforcement of policies of the State Fair Employment and Housing Commission, and shall resolve housing discrimination complaints through assistance from HUD, and/or local, re ional rivate fair housin or anizations. 'i Responsible agency/department: Timeframe: Funding: General Fund Expected Outcome: Dissemination of information at the front counter of all City Departments. Housing Element Implementation Goal 0: To ensure participation of all economic segments of the community in the development of housing policy for Arroyo Grande. Policies: 0.1. The City shall encourage the participation of all residents of Arroyo Grande in the development of housing policies for the City. 0.2. The City shall provide a brief summary of key information about housing- related issues in English and Spanish to help ensure widespread notice to all residents. Programs: 0.1-1. Prior to any public hearing where the City is considering amending or updating its Housing Element or housing policies, the City will notify all local housing organizations, as well as social service agencies, and post notices at significant locations in both English and Spanish. Responsible agency/department: Community Development Timeframe: On-going Funding: General Fund 27 -- ........-..-. ~---~--~-~- ----- - --- I i City of Arroyo Grande 2003 Housing Element Expected Outcome: Provide information about housing programs. Goal P: To utilize Redevelopment Agency funding to support affordable housing. Policies: P.1. The City Redevelopment Agency shall encourage affordable housing. Programs: P.1-1. The City Redevelopment Agency shall develop a program whereby their housing set-a-side funds are utilized primarily to support low and very-low income housing. Responsible agency/department: Redevelopment Agency Timeframe: 2004-05 Funding: Redevelopment Agency Expected Outcome: Additional funding to support low and very-low income housing. 2.2 Summary of Quantified Objectives The Final Environmental Impact Report prepared for the City's 2001 General Plan Update identified impacts to water resources, air quality and transportation/circulation as being potentially significant despite mitigation, necessitating adoption of a Statement of Overriding Considerations for approval of the General Plan. The water resources currently available to the City are 3,590 acre feet per year, which is considered the minimum supply during drought conditions capable of supporting a City of 20,000 residents (based on an average per capita rate of consumption of 160 gallons per day). This 20,000 population is considered build out for the City of Arroyo Grande, and is expected to be reached in the year 2021 given the recent trend of 1% average annual population growth experienced during the last ten years. The Regional Housing Needs Allocation of 1,192 units would have the City reach build out during the next five years, or by 2008, rather than over a twenty year period as intended by the adopted 2001 General Plan. A more recent accounting of the City's water resources and current rate of water consumption show that the City is utilizing approximately 94% of its total water supply. Although the 2003 Water Conservation Plan for the City is expected to reduce the average annual per capita consumption, the current water supply is not able to accommodate the Regional Housing Needs Allocation (RHNA). Given a 6% available water supply, the City is only able to accommodate an additional 429 housing units based on current consumption of 190 gallons per day per capita. If the Water Conservation Plan is successful and consumption is reduced to 160 gallons per person per day, a total of 509 additional units could be built. Based on the Preliminary Housing Opportunity Sites Inventory (see Table 15 under Section 5.1) and excluding the specific "potential" projects accommodated by the 2001 General Plan not yet submitted or evaluated, the inventory indicates approximately 667 "approved or pending" projected units (note that since January 2001, 331 of the 667 28 City of Arroyo Grande 2003 Housing Element residential units have already been issued building permits). It is projected that the prior decade and recent annual average construction rate of approximately 120 units per year will drop to less than 100 units per year, in part due to limited remaining sites, but mostly as a consequence of critical water resource constraints. Even if all the approved and pending projects are accomplished by July 2008, the community would achieve only two thirds of the Regional Housing Needs Allocated to the City. In addition, current funding sources are not sufficient to provide the water and other infrastructure improvements necessary to accommodate the number of housing units required. To pursue implementation of the programs provided in the Housing Element, the City will seek State financial assistance. In summary, the City has the land and densities available to accommodate the RHNA numbers, but not the available water supply. The City's rough quantified objective is therefore 509 dwelling units. 29 A TT ACHMENT 1 CITY COUNCIL MINUTES SEPTEMBER 28, 2004 PAGE 4 Discussion ensued with regard to the bidding process; reasons why only two of the eleven firms submitted proposals; acknowledgement that Omni-Means is currently under contract with the City to prepare its Traffic Model Update; and acknowledgement that the City has good traffic policies in place today. Mayor Ferrara moved to direct staff to revisit the bids that were submitted and attempt to negotiate with Wood Rogers a similar bid as received from Omni-Means and if it is close and reasonable in staff's mtermination to Omni-Means' bid, that the bid be awarded to Wood Rogers. Further, if Wood Rogers was unwilling to move from the bid they submitted, he moved to accept the bid from Omni-Means. Mayor Pro Tem Lubin seconded the motion. Discussion ensued clarifying the process for requesting proposals for professional services, whether there was flexibility in negotiating for professional services, discussion regarding the City's policies, and clarification regarding the project's scope of work. Mayor Ferrara provided a substitute motion to direct staff to send out another Request for Proposal (RFP) to the eleven bidders and any others that can be identified, in a timely manner to keep the project on track. Council Member Dickens seconded the motion, and on the following roll call vote: AYES: Ferrara, Dickens, Runels, Costello, Lubin NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. Mayor Ferrara called a recess at 8:30 p.m. The Council reconvened at 8:40 p.m. 9. PUBLIC HEARINGS 9.a. Consideration of General Plan Amendment 04-003; 2003 Housing Element Update. Community Development Director Strong presented the staff report and recommended the Council adopt a Resolution approving General Plan Amendment 04-003 to amend the 2003 Housing Element of the General Plan. Director Strong responded to questions from Council. Mayor Pro Tem Lubin and Mayor Ferrara referred to the staff report and expressed concern regarding the statement that determined the Specific Plan area currently within the City (140 acres) could be developed within the Housing Element timeframe since an interchange would not be necessary with a predominantly residential development. Director Strong emphasized that this statement was an erroneous assumption and should not have been made in the staff report. He recommended eliminating the portion of the sentence that says "an interchange would not be necessary with a predominantly residential developmenf and substitute "subject to a Specific Plan approval", which would define what land use, circulation, and infrastructure would be necessary. Mayor Ferrara opened the public hearing. CITY COUNCIL MINUTES SEPTEMBER 28, 2004 PAGE 5 Steve Ross, Arroyo Grande, expressed concern about how the City could accomplish the Housing Element as far as bringing forward the number of houses that are required by the State. He also expressed concern with #43 listed in the Housing Sites Inventory Table which lists a projection of 1,150 residential units on the Arroyo Linda property and surrounding area. He said based on that number of homes, it would result in an approximate lot size of 5,600 square feet not including any infrastructure. He stated the City needs to take a more realistic approach with the Housing Opportunity Sites Inventory. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council Member Costello stated he was concerned with trying to meet the.numbers allocated by the State Housing and Community Development Department (HCD). He expressed concem that the City may be held to comply with those numbers. He stated that he had confidence in the ability of the City to evaluate fairly and fully any and all proposed projects as they come forward and determine what resources are available to support the projects. He expressed concern with future water availability. He commented that realistically he did not think there was any way the City will ever be able to build as many units as has been identified as potential sites in the Housing Sites Inventory. He stated that having all the available resources to meet the number of units identified was not realistic, however, the City needed to move forward with the Housing Element and to continue to evaluate projects on their individual merits given the resources that are available. Council Member Dickens commented that this process has been through a long battle with the State Housing and Community Development Department. He stated that although the City had to accept the allocation, he thought that the General Plan and Housing Element should be a real reflection of what the City can and should do based on available resources. He said he would continue to look at all the projects that come forward in a realistic standpoint and evaluate them as to how they are going to benefit the community as a whole. He stated that appropriate compromises have been. made and the City's limitations in meeting the projections have been acknowledged. He stated it was in the City's best interest to move forward and seek approval from HCD on the Housing Element. Council Member Runels stated he was not comfortable with the allocation; however, the City has no choice but to accept the numbers and move forward. He said that it needed to be understood that when the City has reached the end of its resources, that development must stop. He supported moving forward and approving the Housing Element. Mayor Pro Tem Lubin reflected on the Housing Element update process, the number of units allocated by the State for the City of Arroyo Grande, end expressed concern that the Housing Element will be enforced by the State regardless of available resources. He also expressed concern about assumptions made in the Housing Element. about Arroyo Linda and stated that based on meetings that have been held to date, the project would not be 100% residential. He said he was uncomfortable approving the document as presented. Mayor Ferrara commented that HCD has strong legislative support for their cause and he expressed concern that the City would lose local control when reviewing projects. He stated he did not want to put anything in writing that could not be met in a responsible way. He commented that the housing legislation that led to the establishment of regional housing allocation for each. city was unrealistic. He said he could not support the Housing Element as --~------- CITY COUNCIL MINUTES SEPTEMBER 28, 2004 PAGE 6 written, particularly the projected densities on Item 43 (Arroyo Linda). He suggested removing this projection and submitting it without those projected units. Following further discussion, staff was requested to identify other alternatives and work with the Planning Commission to amend the Housing Element. Mayor Pro Tem Lubin moved to continue the item to a date uncertain for further study and alternatives. Council Member Dickens seconded the motion, and on the following roll-call vote: AYES: Lubin, Dickens, Runels, Costello, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9.b. Consideration of Development Code Amendment 03-008: A Proposed Ordinance Amending the Zoning Map and Portions of Title 16 of the Arroyo Grande Municipal Code Revising the Commercial, Industrial, and Office Professional Districts; Rezoning the Commercial Portions of Planned Development 1.1 and 1.2 Districts; and 2) A Proposed Resolution Approving Design Guidelines and Standards Pertaining to E. Grand Avenue and a Portion of EI Camino Real. Associate Planner McClish presented the staff report and recommended the Council adopt a Resolution approving Design Guidelines and Standards pertaining to E. Grand Avenue and a portion of EI Camino Real; and introduce an ordinance amending the Zoning Map and portions of Title 16 of the Arroyo Grande Municipal Code revising the Commercial, Industrial, and Office Professional Districts, and rezoning the Planned Development 1.1 and 1.2 Districts. Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council Member Dickens stated that due to his involvement over the weekend at the Harvest Festival, he did not have the opportunity to review this item as appropriate. He requested the Council continue this item to the next regular meeting. Mayor Ferrara acknowledged and agreed with Council Member Dickens' request to continue the item; however, he expressed concern with the potential for a maximum building height of 40 ft. for commercial and mixed use projects; expr~ssed concern regarding maximum building size; and requested that staff review and clarify these issues as they pertain to potential size, scale, and massing. He also referred to the hotel graphic displayed on page 19 of the Design Guidelines and Standards and requested it be replaced with a better example. Mayor Pro Tern Lubin also acknowledged that the hospital could potentially expand in the future and that maximum building size should be larger than 50,000 square feet. Council Member Dickens moved to continue the item to the October 12, 2004 City Council meeting. Council Member Costello seconded the motion, and on the following roll call vote: -.---.~ -- . A TT ACHMENT 2 TABLE 15 REVISED PRELIMINARY HOUSING OPPORTUNITY SITES INVENTORY Parcels 60 60 Based on an estimated 15 greater second units per year from than 2004 to 2008. 6,750 sq. ft. in . size 1 LD-PD 1.2 007-781-024, 79 0 42 01-001 and Pre-Application Rancho Grande 055,056 2 LD 007-070-001, 12.5 1 31 LD Infill @ 2.5/ac 451 Hidden Oak 002 Rd. 3 PF 007-011-048, 2.9 0 13 Church, MU @ 4.5/ac. 100 Rodeo Dr.! 047 Grace Church 4 . LD-PD 1.3 007-011-040 6.9 0 17 County Gov. Ctr., MU @ Rodeol County 2.5/ac. 5 MU-PD/PD 1.2 007-771-072 4.0 0 60 (15) Approved CUP & Tract - 579 Camino Senior @15/ac Mercado 6 MU-PD 1.1 007-771-053, 1.2 0 22 Sheppel 3 Pre-Application @ James Way 062 15/ac 7 VCNMU 007-491-057, 0.3 1 5 Pre-Application @ 15/ac 125 Nelson St. 058 8 VCNMU 007-204-001, 2.5 2 24 FEIR - Pre-Application 415 E. Branch St. 003 Pending Tract & CUP @ 9/ac . 9 AG/AG 007-531-002, 3.0 2 15 Possible PSHH Farm Worker 980 & 1010 003,005 Housing @ 9/ac Huasna Rd. 10 OMU! SR 077-204-014, 1.8 5 40 Possible Spec. Needs 370 - 382 South 026,031, Housing @ 25/ac Hal on Rd. 036,037 11 OMU 077-201-012 0.7 3 12 Pre-Application pending 910 Dodson, @ 15/ac 224&230Halcyon 12 M IFOMU 077-223-064, 0.8 1 9 MU or MF @ 15/ac Halcyon & East 068 Grand Avenue , 1 - . . .;;it" ~ MUlFOMU 077-111-009, 5.5 Back lot 82 MU back lot portion (about 26 1070-1150 East 011,012, Development lots) @ 25/ac: Commercial Grand Ave., 014,057; frontage 1013-1167 East 077-112-001 Grand Ave. .to 006; 077-113-015, 016 077-211-010, 015,018, 022 to 024, 035 to 037, 077-221-002, 003, 026, 027,028, 031,036, 037 14 MU/GMU 077-111-049 6.2 0 99 Pre-Application 143 Brisco Rd. MU & MF 25/ac 15 MUlGMU 077-141-018, 7.6 0 95 Tri-WI RDA MU & MF @ 1203-1243 East 027,028 25/ac Grand Ave. 16 MHI PD 1.5 077-251-005 10.0 0 73 (17) Approved Tract @ 9/ac Farroll Ave. (Parkside) 17 MH/MF-SP 077-121-006 5.2 0 47 (17) Under Construction @ 9/ac Ash Street (Jasmine Place) 18 MUlMF 077-051-059 4.6 0 26 (Fees) Stonecrest, Under 1189 EI Camino Construction @ 9/ac Real 19 HD/MFA 077-051-042, 1.0 2 10 (Fees) Approved Tract @ 9/ac 185-187 Brisco 045 Rd. 20 HD/MFA 077-181-021 0.6 1 8 Approved Tract and PUD @ 1180 Ash St. 14/ac (2 Moderate) 21 MH/MF 077-204-003 0.8 1 7 Approved Tract and PUD @ 325 Alder St. 9/ac (fee) 21 VH/SF 077-023-009, 0.4 2 26 Special Needs. Expansion of A 265 & 279 Alder 019 Alder House 251ac 22 MUlSR 077-071-029 3.2 0 109(108) Courtland and Grand Senior E. Grand Ave.! Housing, Under construction Courtland . @ 32/ac 23 MU/MU SP 077-131-002 ,. 3.0 0 28 BGSP Pending MU-CUP 1595 E. Grand S&S Homes Part Ave. MF @ 25/ac 24 MUIMU-SP & 077-131-004 4.5 0 37 BGSP Pending Dea Part SF-SP MF @ 25/ac E. Grand Ave. 9 SF under construction 25 MUlOMU 077-011-010, 0.8 0 16 Oak Park - Chilton MU EI Camino Real 011 &012 MF @ 15/ac 26 MUlMF 077-051-052, 1.2 0 15 MF @ 15/ac Hillcrest Dr. 053 2 ~--~ -......- - .~- PF&O/PF&OMU 077-241-013, 9.5 Church & 100* Special needs or High density 1220 Farroll Ave. 035,062 care @ 15-25/ac facility 28 MUlOMU 077-332-025, 1.3 0 40 (8) Approved tract Senior The Pike and 026,027 @ 25/ac Elm St. 29 MD-NP/RR 007-565-004, 9.0 3 31 Pending Tract Cherry Creek Myrtle & Cherry 005 @ 4.5/ac 29 MD-NP/RR - 007-571- all 11.7 12 35 Future NP Cherry & Lierly A Lier! & Cherry except 606 @ 3.0/ac 30 LD/RS 007-301-004 4.4 1 5 Tract Under Construction 801 Huasna Rd. 31 LD/RS 007-861-018, . 6.9 3 17 3 hillside @ 2.5/ac 1051 Huasna Rd. 070 & 007- 1075 Huasna Rd. 075-004 32 LM/RS 007-031-041 2 1 3 PUD & Tract @ 2.5/ac 231 Corbett Canyon Rd. 33 LM/RS 007-031-038, 4.7 0 12 Pre-Application @ 2.5/ac Corbett Canyon 039 34 LD/PD1.3 007-011-041, 33.6 0 24 Grace Lane Tract & 7.5 ac Rodeo Dr. 042 PD @ 2.5/ac 35 MD/SF (change 077-153-003, 5.0 26 30 Fractured Infill MF @ 25/ac zoning to MF) 004, 005, 008, 009, 1205 Poplar St. 011,014, 1211 Poplar St. 015,019, 1215 Aspen St. 020, 021, 160 S..Elm St. 025,033, 161 Aspen St. 034, 035, 162 S. Elm St. 036,038, 163 Aspen St. 039, 040, 165 Aspen St. 041,043, 167 Aspen St. 047 to 051 168 S. Elm St. 169 Aspen St. 170 S. Elm St. 171 Aspen St. 174 S. Elm St. 178 S. Elm St. 180 S. Elm St. 181 Aspen St. 183 Aspen St. : 185 Aspen St. 186 S. Elm St. 190 S. Elm St. 193 Aspen St. 194 S. Elm St. 195 Aspen St. 198 S. Elm St. 201 Aspen St. 3 ----- -%- MD/SF 077-192-026, 1029 Ash Street 031 37 OMU/DMU 077-204-028 0.8 1 19 MF Infill @ 15/ac 280 Halcyon Road 38 MH/MF 077-163-013 0.4 1 3 MF Infill @ 15/ac 263 Spruce Street 39 MD/SF 077-163-001 0.3 0 3 SF Infill @ 4.5/ac Cedar & Aspen Streets 40 H D/M FA 077-051-044 1.0 1 16 MFA Infill @ 25/ac 184 and 189 077-051-050 Brisco Road 41 VCNR 007-501-012 1.5 1 6 VR Infill @ 4.5/ac 523 Ide Street 42 OMU /OMU 006-391-044, 8.9 0 49 OMU - Hospital Area Fair Oaks 048,049 MF @ 15/ac Total 1,429 Inventory RHNA 1,192 Difference 211 Note: ID #43 AlC area deleted due to Specific Plan prerequisite. , 4 . " d:; NOTES RE: TABLE 15 REVISED Property/Project Discussion Breakdown Status of unit types Second Units Explanation of Housing Opportunity sites for Affordable Housing Citywide. The second dwelling potential is estimated 60 L at 15 du/yr. = 60 affordable from 2004 to 2008. Approved Sites 5, 16, 17, 18, 19,22 and 28 are recently approved Projects projects providing a total of (60+73+47+26+10+108+40=) 364 200 AM units, including (15+17+17+fees+fees+107+8=) 164 units 51 M affordable housing. 37 L. 76VL Pending Sites 1,2,29, 29A, 30,31, 32, 33, 34, 35, 36 and 39 are Projects pending and potential single family residential low density to 199 AM medium density developments involving approximately 170 38M acres with a capacity for (42+31+31+35+5+17+3+12+24+30+4+3=) 237 homes. Assuming 16% as affordable (composed of 10% inclusionary to 25% when GPA or other discretionary approvals are involved), 38 of those are projected to be moderate-income restricted units. Community . Sites 3, 4, 6 and 27 are church or public facility zoned sites Facilities (CF) where special needs, mixed use or other City incentives could 76M property; enable 25% affordable, including very low, and low income 38 L Special needs units. Of the 152 total units on these. four sites, approximately 38VL housing 50% are proposed as moderate income and 25% each for Very Low and Low Income units. Potential Mixed Sites Use (MU) sites 7,8,10,11,12,13,14,15,20,21,23,24,25,26,37,38,40,41 ,and 42 203 AM are all potential mixed-use relatively high-density residential 96M development opportunity sites. Approximately (5+24+40 92 L +12+9+82+99+95+11+9+28+37+16+15+19+3+16+6+50=) 184 VL 576 units, 64% need to be projected as affordable. Farmworker Site 9 is a unique agricultural zoned property, but non-prime Housing site adjoining an existing mobile home park where 15 du 15VL possible farm worker housing may be considered, subject to City Housing Authority or People's Self Help Housing cooperation Special Needs. Site 21A is a proposed expansion of Alder House involving Housing approximately 26 additional special needs housing units. 26 Summary Very Low (VL) 313 vs. 310 RHNA Low (L) 227 vs. 223 RHNA Moderate (M) 261 vs. 259 RHNA Above Moderate (AM) 602 vs. 400 RHNA Special Needs (SN) 26. vs. NA RHNA 1,403 Total vs. 1,192 RHNA 5 -. . ~ . . : ;l';; THIS WORKSHEET NOT TO BE SUBMITTED REPLACED BY ABOVE TABLE SEPARATE WORKSHEET FOR REVISED TABLE 15 60 L . Secondary units are assumed to be affordable in the low income category. 76VL, . Of the 364 recently approved project units, 164 units are restricted 37 L, to affordable (76 very low, 37 low and 51 moderate) housing; thus 200 51 M units are assumed to be above-moderate income or market rate. 200 AM 38M . Of the pending and potential 237 units in low to medium density 199 AM residential projects, it is assumed 16% are affordable at moderate income, and 84% are above moderate market rate. Of the 152 units on church or public facility sites it is projected that 76M 50% would be moderate income and 25% each for very low and low 38 L income. 38VL 184 VL . The largest part of the inventory is composed of potential mixed- 92 L use and multiple-family residential development totaling 576 units. To 92 M achieve RHNA allocations, as required by HCD for certification, 207 AM almost 64% of these units would need to be affordable. Projecting 32% very low and 16% low and 16% moderate would provide 184 units of very low, 92 low and 92 moderate with 207 above moderate. 15 VL . A 15-unit farm working housing project is proposed on agricultural zoned land and projected as very low income. 310 Very Low vs. 310 RHNA 227'Low vs. 223 RHNA 260 Moderate vs. 259 RHNA 606 Above Moderate VS. 400 RHNA 1,403 Total vs. 1,192 RHNA 6 .....+..~_.._.." 12/38/2004 13:39 9163272643 HPD '~TATE OF CALIFORNIA .BUSINFSS TRANSPORTATION ANDtIOY~!~G.AGiENCY A TT ACHMENT 3 DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT Division Of Housing policy Development . . 1600 Third Slf8et, Suite 430 ,. I" ~. O. Box 952053 Sacramento, CA 94252.:2053 (915) 323-3177 FAX (918) 327-2643 December 30, 2004 Mr. Rob Strong Community Development Director City of Arroyo Grande P.O. Box 550 Arroyo Grande. CA 93421 Dear Mr. Strong: Re: Review of Draft Revisions to the City of Arroyo Grande's Adopted H Jusing Element Thank you for submitting revisions to the City of Arroyo Grande's adopted hOl1Sing element, received November 11, 2004 for review which includes supplementalinfonnation received on August 17, 2004, September 28.2004, and October 14, 2004. As you know, t1 e Department is required to review draft housing element amendments and report the findings t) the City pursuant to Government Code Section 6SS8S(b). The review was facilitated b:" several telephone conversations with you and Ms. Kelly Heffernon. the City's Associate Planner. The Department is pleased to find the revi.sions to Arroyo Grande's housing ekment, along with the supplemental information, adequately address)he statutory requirements d<<:scribed in our March 18,2004 review. ThE: r~isions include, among other things, an cxpand::d analysis of the development potential of residential mixed-use units and an expanded analysis of governmental constraint~ affecting housing for persons with disabilities. Once the revisions ] lave been ado~~ and submitted to the Department for review, AlToyo Grande win be in fun conpliance with housing clement law. While Arroyo Gran,de has successfully facilitated tbe construction of several multifamily projects during the planning period, sucb development could be constrained by the Citj 's cQ,nditional use ~nnit l'E:9.airements for multifamily development. To mitigate this potential CI)nstraint, th.e CIty'. mo>\to.r~ should continue to monitor ~e effect of the conditional use pennit requireroenl s on multifamily ] *~p. development, and ifnecessar)r adopt a.program to remove or mitigate this requirement. '.: The Department appreciates the assistance provided by you and Ms. Heffemor during the course of the reviE:w. If you have any questions or we can provide further assistance, ~lease contact Michelle Woods, of our staff, at (916) 327-8881. 12/313/213134 13:39 9163272643 HPD PAGE 133/133 Mr. Rob Strong Page 2 In accordance with requests received pursuant to the Public Records Act, we an forwarding a copy of this letter to the individuals listed below. Sincerely, .~~ Cathy E. reswcll Deputy Director cc: Kelly Heffernon, Associate Planner, City of Anoyo Grande Mark Stivers, Senate Committee on Transportation & Housing Suzann.e Ambrose, Supervising Deputy Attorney General. AG's Office Terry Roberts. Governor's Office of PI arming and Research Nick Cammarota, California Building Industry Association Marcia Salkin, California Association of Realtors Marc Brown, California'Rural Legal Assistance Foundation Rob Weiner, California Coalition for Rural Housing John Douglas. AICP, Civic Solutions Deanna Kitamura, Western Center on Law and Poverty S. Lynn Martinez, Western Center on Law and Poverty. 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N ("I) 0::<( /'Q ATTACHMENT 5 Home BUilders Assoctatlon OF THE CENTRAL COAST Feb. 22,2005 Mayor Tony Ferrara 214 East Branch St. Arroyo Grande, Ca. 93420 Dear Mayor Tony Ferrara: The Home Builders Association -- which represents 185 companies, 28,500 employees and 35 builders mostly in SLO and SB counties -- believes govemment can impact housing affordability most by zoning more land for residential development, supporting well-designed higher-density projects, streamlining the project approval process, and using the broadest possible revenue stream to fund affordable houSng instead of unfairly relying on just the new home buyer. State legislators, under pressure by affordable housing advocates, changed Califomilis density bonus law in 2004 to make it more fmancially viable for home builders. The voluntary state progratI} which the city must comply with if a builder chooses to use it, offers more incentives and requires less affordable housing than the revised city program that your Planning Commission has recommended and your staff proposed. Home builders are unlikely ta:hoose the city's inclusionary housing program over the states density bonus law. If you want to supplement or compete with the state program, you might offer incentives for workforce housing plus traditional affordable income levels. Inclusionary housing laws historically haven't been effective. Reports by the Reason Foundation lwww.reason.org) illustrate this. The biggest problem with inclusionary laws has been their focusing solely on the new home buyer and failing to provide the home builder with a fmancial means to offset the high cost of subsidizing low-income housing. That makes new housing more expensive because it must pay for the subsidy and makes it harder to attract bankers, landowners, and investors to residential projects, lowering the overall number of homes built. Poorly designed inclusionary laws worsen the supply-demand imbalance, aggravating the affordability crisis rather than fixing it. A successful inclusionary program will guarantee builders hat they can build at the maximum zoning the land allows, guarantee a density bonus at least equal to the number of affordable homes they must construct onsite, and allow minor adjustments to parking, landscaping, open space, set backs and similar developmmt standards to accommodate the density increase. Inclusionary laws won't work if government, for example, reduces a 100-unit project to 80 units, requires four very- low or eight low-income affordable housing units, and then restores 16 units as a densty bonus. That example would cut a project by 8 to 12 %, give it too few market-rate homes to spread the subsidy across, and kill it or make the market-rate units vastly more expensive. If the guaranteed bonus becomes discretionary, many residential pro jets won't get built because they will not make fmancial sense, all housing will be more expensive, and affordable housing will be harder to produce. Sincerely yours, Jerry Bunin Government Affairs Director Home Builders Association of the Central Coast 811 El Capitan Way, Suite 120 San Luis Obispo, 93401 (805) 546-0418 Ext. 22 or (805) 459-2807 jbunin@hbacc.org 811 EI Capitan Way 805.546.0418: phone Suite 120 805.546.0339: fax San Luis Obispo, Ca. 93401 www.hbacc.com: internet ---,.-----' MINUTES A TT ACHMENT 6 PLANNING COMMISSION DRAFT FEBRUARY 1, 2005 Commissioner Fellows stated that he would rather approve this and let Council discuss it on appeal. Commissioner Parker stated that people sometimes change oil and auto parts at the store after purchasing them. AYES: Commissioners Keen, Parker & Vice Chair Brown NOES: Fellows and Tait ABSENT: None Vice Chair Brown informed the applicant that he could appeal the Commission's decision to City Council. The Commission took a five-minute break. C. HOUSING ELEMENT UPDATE; APPLICANT - CITY OF ARROYO GRANDE; LOCATION - CITYWIDE (Continued from December 7,2004 meeting). Mr. Strong presented the staff report for Commission consideration of amendments and clarifications to the City adopted 2003 Housing Element based on comments from the State Housing and Community Development Department (HCD). A discussion followed with questions from the Commission on program A 11-1 regarding Density Bonus regulations for affordable units. Mr. Strong stated that he would consult with the City Attorney to clarify any inconsistencies. Vice Chair Brown opened the public hearing to comment. Otis Page, 606 Myrtle Street, stated he had followed this complex issue and he had conversations with the State regarding how they audit the performance of City's (who hate the process) and the answer was that it is a "matter of trust"; he thought this was profound. Steve Ross, Garden Street, asked about 30 year deed restrictions and stated seniors may not live to see this and wondered what would their heirs do if they do not have the financing to buy? Mr. Strong explained that a family would have to qualified to have ownership or City has first rights. Linda Osty, 309 E. Cherry Avenue, stated her concern with in-lieu fees; suggested mobile homes where lower income people could own their own land and there would be more control over the monthly fees and not have to worry .about deed restrictions and assessments. Vice Chair closed the public hearing to comment. Commission Comments: Keen ---~-- ---, MINUTES PAGE 4 PLANNING COMMISSION DRAFT FEBRUARY 1, 2005 . He thanked staff and the LHTF for all their hard work in trying to satisfy the State. . He could not see any problem with the document as it was presented. . He would like A 11-1 clarified with City Attorney. Parker: . Commended staff on the complex document. . Pleased that the City is working on lower income housing. . Like to see more affordable places without 30-year restrictions. Tait: . He agreed with the other Commissioners. . Had no problem with this document with the exception of the Fellows: . Great accomplishment and lot thought a lot of work had gone into the document. . Have to agree with the conclusion that we may not see a lot of affordable housing. Brown: . Workforce - verses affordable? Mr. Strong stated at present there are no programs for ~orkforce housing. . He could approve the document as currently written, but it may need to have amendment at a later date (A 11-1 clarification). . He praised staff for all their hard work in particular Ms. Heffernon. The Commission agreed that they could approved the document, but requested staff to clarify that the proposed inclusionary affordable policies are consistent with State density bonus laws prior to Council adoption. Commissioner Keen made a motion, seconded by Commissioner Fellows, to approve the amendments to the 2003 Housing Element and adopt: RESOLUTION NO. 05-1950 A RESOLUTION OF THE CITY OF ARROYO GRANDE PLANNING COMMISSION RECOMMENDING ENVIRONMENTAL DETERMINATION AND ADOPTION OF THE 2004-05 HOUSING ELEMENT AMENDMENTS TO THE GENERAL PLAN The motion was approved on the following roll call vote: AYES: Commissioners Keen, Fellows, Vice Chair Brown, Parker & Tait. NOES: None ABSENT: None the forgoing Resolution was adopted this 1st day of February 2005. MINUTES PAGE 5 PLANNING COMMISSION DRAFT FEBRUARY 1, 2005 Mr. Strong excused himself from the following item due to conflict of interest and left the meeting. The Commission took another five-minute break. B. DEVELOPMENT CODE AMENDMENT CASE NO. 04-007, VESTING TENTATIVE TRACT MAP CASE NO. 04-002, NEIGHBORHOOD PLAN CASE NO. 04-001 & PLANNED UNIT DEVELOPMENT CASE NO. 04-002; APPLICANT - CREEKSIDE ESTATES OF ARROYO GRANDE, LLC; LOCATION - EAST CHERRY AVE & MYRTLE STREETS. Commissioner Brown requested a continuance of this item to a date certain to give more time for review of the very large amount of information presented to them for review. Commissioner Fellows agreed that a continuance was in order, but would first like to hear comments from the Commission and the public. Ms. Heffemon then presented the staff report for consideration of a proposal for a Neighborhood Plan to coordinate street, drainage, water, sewer, agricultural buffer and open space considerations, and ultimate development of 83 new residential lots on 22 acres in two phases. She stated Phase I is a proposed 37 lot residential subdivision in a Planned Unit Development configuration for 9 of the 22 acres; also proposed are two open space lots and a 100-foot wide agricultural buffer; Phase II encompasses the remaining 13 acres where no development is proposed at this time. In conclusion, Ms. Heffernon. stated staff recommends the Commission adopt a Resolution recommending approval of the project to City Council and consider alternatives depicted in the tentative map for the internal lot configuration and the road alignment for East Cherry Avenue and recommend the preferred layout. Commission questions and discussion: Fellows: . Is there a way to collect an in-lieu fee for the proposed pedestrian bridge over the creek. Ms. Heffernon said an in-lieu fee program could be instituted. . Is there any increased community benefit over the E. Cherry Creek alignment? Ms. Heffernon said it is the City's position that we would like to see the ultimate not implemented and we would like this issue resolved before Phase 2 is entered into. . Mitigation 5.3, page 31, asked which "owner" shall be responsible to register the residence in the California Register of Historic Places? Ms. Heffernon said the it is the property owner and this can be clarified. . Are there retention basins in the plan? Mr. Devens explained that in this area onsite retention of water is not required as the entire water drains to the creek. A IT ACHMENT 7 Senate Bill No. 1818 CHAPTER 928 An act to amend Section 65915 of the Government Code, relating to housing. [Approved by Governor September 29,2004. Filed with Secretary of State September 30, 2004.] LEGISLATIVE COUNSEL'S DIGEST SB 1818, Hollingsworth. Density bonuses. The Planning and Zoning Law requires, when a developer of housing proposes a housing development within the jurisdiction of the local government, that the city, county, or city and county provide the developer with a density bonus or other incentives or concessio.nS for the production of lower income housing units within the development if the developer meets certain requirements, including a requirement that the applicant agree or propose to construct a specified percentage of the total units for specified income households or qualifying residents. Existing law also requires an additional density bonus or additional concession or incentive to be granted to a developer of housing that meets those requirements and includes a child care facility, as defmed, subject to specified conditions. Existing law prohibits the legislative body ftom establishing fees to support the work of the planning agency that exceed the reasonable cost of providing the service for which the fee is charged. This bill would revise the above-described provision to, among other things, require, when a developer seeks a density bonus for a housing development within, or for the donation of land within, the jurisdiction of the local government, that the local government provide a density bonus or other incentives or concessions for the production of housing units and child care facilities, as specified. By increasing the duties of local officials, this bill would impose a state-mandated local program. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that no reimbursement is required by this act for a specified reason. 90 I - Ch. 928 -2- The people of the State of California do enact as follows: SECTION 1. Section 65915 of the Government Code is amended to read: 65915. (a) When an applicant seeks a density bonus for a housing development within, or for the donation ofland for housing within. the jurisdiction of a city, county, or city and county, that local government shall provide the applicant incentives or concessions for the production of housing units and child care facilities as prescribed in this section. All cities, counties, or cities and counties shall adopt an ordinance that specifies how compliance with this section will be implemented. (b) A city, county, or city and county shall grant a density bonus and incentives or concessions described in subdivision (d) when the applicant for the housing development seeks and agrees to construct at least anyone of the following: (1) Ten percent of the total units of a housing development for lower income households, as defined in Section 50079.5 of the Health and Safety Code. (2) Five percent of the total units of a housing development for very low income households, as defined in Section 50105 of the Health and Safety Code. (3) A senior citizen housing development as defined in Sections 51.3 and 51.12 of the Civil Code. (4) Ten percent of the total dwelling units in a condominium project as defmed in subdivision (f) of, or in a planned development as defined in subdivision (k) of, Section 1351 of the Civil Code, for persons and families of moderate income, as defmed in Section 50093 of the Health and Safety Code. (c) (1) An applicant shall agree to, and the city, county, or city and county shall ensure, continued affordability of all lower income density bonus units for 30 years or a longer period of time if required by the construction or mortgage financing assistance program, mortgage insurance program, or rental subsidy program. Those units targeted for lower income households, as defined in Section 50079.5 of the Health and Safety Code, shall be affordable at a rent that does not exceed 30 percent of 60 percent of area median income. Those units targeted for very low income households, as defmed in Section 50105 of the Health and Safety Code, shall be affordable at a rent that does not exceed 30 percent of 50 percent of area median income. (2) An applicant shall agree to, and the city, county, or city and county shall ensure that, the initial occupant of the moderate-income units that are directly related to the receipt of the density bonus in the condominium project as defmed in subdivision (f) of, or in the planned 90 I - -3- Ch. 928 unit development as defined in subdivision (k) of, Section 1351 of the Civil Code, are persons and families of moderate income, as defined in Section 50093 of the Health and Safety Code. Upon resale, the seller of the unit shall retain the value of any improvements, the downpayment, and the seIler's proportionate share of appreciation. The local government shaIl recapture its proportionate share of appreciation, which shall then be used within three years for any of the purposes described in subdivision (e) of Section 33334.2 of the Health and Safety Code that promote homeownership. For purposes of this subdivision, the local government's proportionate share of appreciation shall be equal to the percentage by which the initial sale price to the moderate-income household was less than the fair market value of the home at the time of initial sale. (d) (1) An applicant may submit to a city, county, or city and county a proposal for the specific incentives or concessions that the applicant requests pursuant to this section, and may request a meeting with the city, county, or city and county. The city, county, or city and county shall grant the concession or incentive requested by the applicant unless the city, county, or city and county makes a written finding, based upon substantial evidence, of either of the following: (A) The concession or incentive is not required in order to provide for affordable housing costs, as defined in Section 50052.5 of the Health and Safety Code, or for rents for the targeted units to be set as specified in subdivision (c). (B) The concession or incentive would have a specific adverse impact, as defined in paragraph (2) of subdivision (d) of Section 65589.5, upon public health and safety or the physical environment or on any real property that is listed in the California Register of Historical Resources and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact without rendering the development unaffordable to low- and moderate-income households. (2) The applicant shall receive the following number of incentives or concessions: (A) One incentive or concession for projects that include at least 10 percent of the total units for lower income households, at least 5 percent for very low income households, or at least 10 percent for persons and families of moderate income in a condominium or planned development. (B) Two incentives or concessions for projects that include at least 20 percent of the total units for lower income households, at least 10 percent for very low income households, or at least 20 percent for persons and families of moderate income in a condominium or planned development. 90 I - Ch. 928 -4- (C) Three incentives or concessions for projects that include at least 30 percent of the total units for lower income households, at least 15 percent for very low income households, or at least 30 percent for persons and families of moderate income in a condominium or planned development. (3) The applicant may initiate judicial proceedings if the city, county, or city and county refuses to grant a requested density bonus, incentive, or concession. If a court finds that the refusal to grant a requested density bonus, incentive, or concession is in violation of this section, the court shall award the plaintiff reasonable attorney's fees and costs of suit. Nothing in this subdivision shall be interpreted to require a local government to grant an incentive or concession that has a specific, adverse impact, as defined in paragraph (2) of subdivision (d) of Section 65589.5, upon health, safety, or the physical environment, and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact. Nothing in this subdivision shall be interpreted to require a local government to grant an incentive or concession that would have an adverse impact on any real property that is listed in the California Register of Historical Resources. The city, county, or city and county shall establish procedures for carrying out this section, that shall include legislative body approval of the means of compliance with this section. The city, county, or city and county shall also establish procedures for waiving or modifying development and zoning standards that would otherwise inhibit the utilization of the density bonus on specific sites. These procedures shall include, but not be limited to, such items as minimum lot size, side yard setbacks, and placement of public works improvements. (e) In no case may a city, county, or city and county apply any development standard that will have the effect of precluding the construction of a development meeting the criteria of subdivision (b) at the densities or with the concessions or incentives permitted by this section. An applicant may submit to a city, county, or city and county a proposal for the waiver or reduction of development standards and may request a meeting with the city, county, or city and county. If a court finds that the refusal to grant a waiver or reduction of development standards is in violation of this section, the court shall award the plaintiff reasonable attorney's fees and costs of suit. Nothing in this subdivision shall be interpreted to require a local government to waive or reduce development standards if the waiver or reduction would have a specific, adverse impact, as defined in paragraph (2) of subdivision (d) of Section 65589.5, upon health, safety, or the physical environment, and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact. Nothing in this subdivision shall be interpreted to 90 I --- -----------._. ...---- - -5- Ch. 928 require a local government to waive or reduce development standards that would have an adverse impact on any real property that is listed in the California Register of Historical Resources. (t) The applicant shall show that the waiver or modification is necessary to make tqe housing units economically feasible. (g) (1) For the purposes of this chapter, except as provided in paragraph (2), "density bonus" means a density increase of at least 20 percent, unless a lesser percentage is elected by the applicant, over the otherwise maximum allowable residential density under the applicable zoning ordinance and land use element of the general plan as of the date of application by the applicant to the city, county, or city and county. The amount of density bonus to which the applicant is entitled shall vary according to the amount by which the percentage of affordable housing units exceeds the percentage established in subdivision (b). For each 1 percent increase above 10 percent in the percentage of units affordable to lower income households, the density bonus shall be increased by 1.5 percent up to a maximum of 35 percent. For each 1 percent increase above 5 percent in the percentage of units affordable to very low income households, the density bonus shall be increased by 2.5 percent up to a maximum of 35 percent. All density calculations resulting in fractional units shall be rounded up to the next whole number. The granting of a density bonus shall not be interpreted, in and of itself, to require a general plan amendment, local coastal plan amendment, zoning change, or other discretionary approval. The density bonus shall not be included when determining the number of housing units that is equal to 5 or 10 percent of the total. The density bonus shall apply to housing developments consisting of five or more dwelling units. (2) For the purposes of this chapter, if a development does not meet the requirements of paragraph (1), (2), or (3) of subdivision (b), but the applicant agrees or proposes to construct a condominium project as defmed in subdivision (t) of, or a planned development as defmed in subdivision (k) of. Section 1351 of the Civil Code, in which at least 10 percent of the total dwelling units are reserved for persons and families of moderate income, as defined in Section 50093 of the Health and Safety Code, a "density bonus" of at least 5 percent shall be granted, unless a lesser percentage is elected by the applicant, over the otherwise maximum allowable residential density under the applicable zoning ordinance and land use element of the general plan as of the date of application by the applicant to the city, county, or city and county. For each 1 percent increase above 10 percent of the percentage of units affordable to moderate-income households, the density bonus shall be increased by 1 percent up to a maximum of 35 percent. All density calculations resulting in fractional units shall be rounded up to the next 90 I --'~--_""----_.-.._._- - Ch. 928 -6- whole number. The granting of a density bonus sl;1all not be interpreted, in and of itself, to require a general plan amendment, local coastal plan amendment, zoning change, or other discretionary approval. The density bonus shall not be incJuded when determining the number of housing units that is equal to 10 percent of the total. The density bonus shall apply to housing developments consisting of five or more dwelling units. (h) When an applicant for a tentative subdivision map, parcel map, or other residential development approval donates land to a city, county, or city and county as provided for in this subdivision, the applicant shall be entitled to a 15 percent increase above the otherwise maximum allowable residential density under the applicable zoning ordinance and land use element of the general plan for the entire development. For each 1 percent increase above the minimum 10 percent land donation described in paragraph (2) of this subdivision, the density bonus shall be increased by 1 percent, up to a maximum of 35 percent. This increase shall be in addition to any increase in density mandated by subdivision (b), up to a maximum combined mandated density increase of 35 percent if an applicant seeks both the increase required pursuant to this subdivision and subdivision (b). All density calculations resulting in fractional units shall be rounded up to the next whole number. Nothing in this subdivision shall be construed to enlarge or diminish the authority of a city, county, or city and county to require a developer to donate land as a condition of development. An applicant shaH be eligible for the increased density bonus described in this subdivision if all of the following conditions are met: (1) The applicant donates and transfers the land no later than the date of approval of the. fmal subdivision map, parcel map, or residential development application. (2) The developable acreage and zoning classification of the land being transferred are sufficient to pennit construction of units affordable to very low income households in an amount not less than 10 percent of the number of residential units of the proposed development. (3) The transferred land is at least one acre in size or of sufficient size to permit development of at least 40 units, has the appropriate general plan designation, is appropriately zoned for development as affordable housing, and is or will be served by adequate public facilities and infrastructure. The land shall have appropriate zoning and development standards to make the development of the affordable units feasible. No later than the date of approval of the final subdivision map, parcel map, or of the residential development, the transferred land shall have all of the permits and approvals, other than building permits, necessary for the development of the very low income housing units on the transferred land, except that the local government may subject the proposed 90 I i - -7- Ch. 928 development to subsequent design review to the extent authorized by subdivision (i) of Section 65583.2 if the design is not reviewed by the local government prior to the time of transfer. (4) The transferred land and the affordable units shall be subject to a deed restriction ensuring continued affordability of the units consistent with paragraphs (1) and (2) of subdivision (c), which shall be recorded on the property at the time of dedication. (5) The land is transferred to the local agency or to a housing developer approved by the local agency. The local agency may require the applicant to identify and transfer the land to the developer. (6) The transferred land shall be within the boundary of the proposed development or, if the local agency agrees, within one-quarter mile of the boundary of the proposed development. (i) (1) When an applicant proposes to construct a housing development that confonns to the requirements of subdivision (b) and includes a child care facility that will be located on the premises of, as part of, or adjacent to, the project, the city, county, or city and county shall grant either of the following: (A) An additional density bonus that is an amount of square feet of residential space that is equal to or greater than the amount of square feet in the child care facility. (B) An additional concession or incentive that contributes significantly to the economic feasibility of the construction of the child care facility. (2) The city, county, or city and county shall require, as a condition of approving the housing development, that the following occur: (A) The child care facility shall remain in operation for a period of time that is as long as or longer than the period of time during which the density bonus units are required to remain affordable pursuant to subdivision (c). (B) Of the children who attend the child care facility, the children of very low income households, lower income households, or families of moderate income shall equal a percentage that is equal to or greater than the percentage of dwelling units that are required for very low income households, lower income households, or families of moderate income pursuant to subdivision (b). (3) Notwithstanding any requirement of this subdivision, a city, county, or a city and county shall not be required to provide a density bonus or concession for a. child care facility if it finds, based upon substantial evidence, that the community has adequate child care facilities. (4) "Child care facility," as used in this section, means a child day care facility other than a family day care home, including, but not limited 90 I -- --.--.-"'- - Ch. 928 -8- to, infant centers, preschools, extended day care facilities, and schoolage child care centers. G) "Housing development," as used in this section, means one or more groups of projects for residential units constructed in the planned development of a city, county, or city and county. For the purposes of this section, "housing development" also includes a subdivision or a planned unit development or condominium project, as defined in Section 1351 ofthe Civil Code, approved by a city, C()unty, or city and county and consists of residential units or unimproved residential lots and either a project to substantially rehabilitate and convert an existing commercial building to residential use or the substantial rehabilitation of an existing multifamily dwelling, as defmed in subdivision (d) of Section 65863.4, where the result of the re~abilitation would be a net increase in available residential units. For the purpose of calculating a density bonus, the residential units do not have to be based upon individual subdivision maps or parcels. The density bonus shall be permitted in geographic areas of the housing development other than the areas where the units for the lower income households are located. (k) The granting of a concession or incentive shall not be interpreted, in and of itself, to require a general plan amendment, local coastal plan amendment, zoning change, or other discretionary approval. This provision is declaratory of existing law. (I) For the purposes of this chapter, concession or incentive means any of the following: (1) A reduction in site development standards or a modification of zoning code requirements or architectural design requirements that exceed the minimum building standards approved by the California Building Standards Commission as provided in Part 2.5 (commencing with Section 18901) of Division 13 of the Health and Safety Code, including, but not limited to, a reduction in setback and square footage requirements and in the ratio of vehicular parking spaces that would otherwise be required that results in identifiable, financially sufficient, and actual cost reductions. (2) Approval of mixed use zoning in conjunction with the housing project if commercial, office, industrial, or other land uses will reduce the cost of the housing development and if the commercial, office, industrial, or other land uses are compatible with the housing project and the existing or planned development in the area where the proposed housing project will be located. (3) Other regulatory incentives or concessions proposed by the developer or the city, county, or city and county that result in identifiable, financially sufficient, and actual cost reductions. 90 I - -9- Ch. 928 This subdivision does not limit or require the provision of direct financial incentives for the housing development, including the provision of publicly owned land, by the city, county, or city and county, or the waiver of fees or dedication requirements. (m) Nothing in this section shall be construed to supersede or in any way alter or lessen the effect or application of the California Coastal Act (Division 20 (commencing with Section 30000) of the Public Resources Code). (n) Nothing in this section shall be construed to prohibit a city, county, or city and county from granting a density bonus greater than what is described in this section for a development that meets the requirements of this section or from granting a proportionately lower density bonus than what is required by this section for developments that do not meet the requirements of this section. (0) For purposes of this section, the following definitions shall apply: (1) "Development standard" includes site or construction conditions that apply to a residential development pursuant to any ordinance, general plan element, specific plan, charter amendment, or other local condition, law, policy, resolution, or regulation. (2) "Maximum allowable residential density" means the density allowed under the zoning ordinance, or if a range of density is permitted, means the maximum allowable density for the specific zoning range applicable to the project. (P) (1) Upon the request of the developer, no city, county, or city and county shall require a vehicular parking ratio, inclusive of handicapped and guest parking, of a development meeting the criteria of subdivision (b), that exceeds the following ratios: (A) Zero to one bedrooms: one onsite parking space. (B) Two to three bedrooms: two onsite parking spaces. (C) Four and more bedrooms: two and one-half parking spaces. (2) lfthe total number of parking spaces required for a development is other than a whole number, the number shall be rounded up to the next whole number. For purposes of this subdivision, a development may provide "onsite parking" through tandem parking or uncovered parking, but not through onstreet parking. (3) This subdivision shall apply to a development that meets. the requirements of subdivision (b) but only at the request of the applicant. An applicant may request additional parking incentives or concessions beyond those provided in this section, subject to subdivision (d). SEC.2. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because a local agency or school district has the authority to levy service charges, fees, or assessments sufficient to pay for the program or level of service 90 I ---~_._._"._.,~--_...- --- "-"--'-'.'---"-~ J - Ch. 928 -10- mandated by this act, within the meaning of Section 17556 of the Government Code. 0 90 I f 9.c. MEMORANDUM TO: CITY COUNCIL FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/CITY CLERK ~ SUBJECT: SUPPLEMENTAL INFORMATION GPA 04-003 - HOUSING ELEMENT AMENDMENTS (ATTACHMENT 7) DATE: FEBRUARY 22, 2005 Attached is a complete copy of Attachment 7 (Senate Bill 1818), which was inadvertently missing Page 2 in your Agenda Packet. - Senate Bill No. 1818 CHAPTER 928 An act to amend Section 65915 of the Government Code, relating to hQusing. [Approved by Governor September 29. 2004. Filed with Secretary of State September 30. 2004.] LEGISLATIVE COUNSEL'S DIGEST SB 1818, Hollingsworth. Density bonuses. The Planning and Zoning Law requires, when a developer of housing proposes a housing development within the jurisdiction of the local government, that the city, county, or city and county provide the developer with a density bonus or other incentives or concessions for the production of lower income housing units within the development if the developer meets certain requirements, including a requirement that the applicant agree or propose to construct a specified percentage of the total units for specified income households or qualifying residents. Existing law also requires an additional density bonus or additional concession or incentive to be granted to a developer of housing that meets those requirements and includes a child care facility, as defined, subject to specified conditions. Existing law prohibits the legislative body from establishing fees to support the work of the planning agency that exceed the reasonable cost of providing the service for which the fee is charged. This bill would revise the above-described provision to, among other things, require, when a developer seeks a density bonus for a housing development within, or for the donation of land within, the jurisdiction of the local government, that the local government provide a density bonus or other incentives or concessions for the production of housing units and child care facilities, as specified. By increasing the duties of local officials, this bill would impose a state-mandated local program. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that no reimbursement is required by this act for a specified reason. 90 I I Ch. 928 -2- The people of the State of California do enact as follows: SECTION 1. Section 65915 of the Government Code is amended to read: 65915. (a) When an applicant seeks a density bonus for a housing development within, or for the donation of land for housing within, the jurisdiction of a city, county, or city and county, that local government shall provide the applicant incentives or concessions for the production of housing units and child care facilities as prescribed in this section. All cities, counties, or cities and counties shall adopt an ordinance that specifies how compliance with this section will be implemented. (b) A city, county, or city and county shall grant a density bonus and incentives or concessions described in subdivision (d) when the applicant for the housing development seeks and agrees to construct at least anyone of the following: (1) Ten percent of the total units of a housing development for lower income households, as defined in Section 50079.5 of the Health and Safety Code. (2) Five percent of the total units of a housing development for very low income households, as defined in Section 50105 of the Health and Safety Code. (3) A senior citizen housing development as defined in Sections 51.3 and 51.12 of the Civil Code. (4) Ten percent of the total dwelling units in a condominium project as defined in subdivision (f) of, or in a planned development as defined in subdivision (k) of, Section 1351 of the Civil Code, for persons and families of moderate income, as defined in Section 50093 of the Health and Safety Code. (c) (1) An applicant shall agree to, and the city, county, or city and county shall ensure, continued affordability of all lower income density bonus units for 30 years or a longer period of time if required by the construction or mortgage financing assistance program, mortgage insurance program, or rental subsidy program. Those units targeted for lower income households, as defined in Section 50079.5 of the Health and Safety Code, shall be affordable at a rent that does not exceed 30 percent of 60 percent of area median income. Those units targeted for very low income households, as defined in Section 50105 of the Health and Safety Code, shall be affordable at a rent that does not exceed 30 percent of 50 percent of area median income. (2) An applicant shall agree to, and the city, county, or city and county shall ensure that, the initial occupant of the moderate-income units that are directly related to the receipt of the. density bonus in the condominium project as defined in subdivision (f) of, or in the planned 90 I I -- -3- Ch. 928 unit development as defined in subdivision (k) of, Section 1351 of the Civil Code, are persons and families of moderate income, as defined in Section 50093 of the Health and Safety Code. Upon resale, the seller of the unit shall retain the value of any improvements, the downpayment, and the seller's proportionate share of appreciation. The local government shall recapture its proportionate share of appreciation, which shall then be used within three years for any of the purposes described in subdivision (e) of Section 33334.2 of the Health and Safety Code that promote homeownership. For purposes of this subdivision, the local government's proportionate share of appreciation shall be equal to the percentage by which the initial sale price to the moderate-income household was less than the fair market value of the home at the time of initial sale. (d) (1) An applicant may submit to a city, county, or city and county a proposal for the specific incentives or concessions that the applicant requests pursuant to this section, and may request a meeting with the city, county, or city and county. The city, county, or city and county shall grant the concession or incentive requested by the applicant unless the city, county, or city and county makes a written finding, based upon substantial evidence, of either of the following: (A) The concession or incentive is not required in order to provide for affordable housing costs, as defined in Section 50052.5 of the Health and Safety Code, or for rents for the targeted units to be set as specified in subdivision (c). (B) The concession or incentive would have a specific adverse impact, as defined in paragraph (2) of subdivision (d) of Section 65589.5, upon public health and safety or the physical environment or on any real property that is listed in the California Register of Historical Resources and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact without rendering the development unaffordable to low- and moderate-income households. (2) The applicant shall receive the following number of incentives or concessions: (A) One incentive or concession for projects that include at least 10 percent of the total units for lower income households, at least 5 percent for very low income households, or at least 10 percent for persons and families of moderate income in a condominium or planned development. (B) Two incentives or concessions for projects that include at least 20 percent of the total units for lower income households, at least 10 percent for very low income households, or at least 20 percent for persons and families of moderate income in a condominium or planned development. 90 I I Ch. 928 -4- (C) Three incentives or concessions for projects that include at least 30 percent of the total units for lower income households, at least 15 percent for very low income households, or at least 30 percent for persons and families of moderate income in a condominium or planned development. (3) The applicant may initiate judicial proceedings if the city, county, or city and county refuses to grant a requested density bonus, incentive, or concession. If a court finds that the refusal to grant a requested density bonus, incentive, or concession is in violation of this section, the court shaH award the plaintiff reasonable attorney's fees and costs of suit. Nothing in this subdivision shall be interpreted to require a local government to grant an incentive or concession that has a specific, adverse impact, as defined in paragraph (2) of subdivision (d) of Section 65589.5, upon health, safety, or the physical environment, and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact. Nothing in this subdivision shall be interpreted to require a local government to grant an incentive or concession that would have an adverse impact on any real property that is listed in the California Register of Historical Resources. The city, county, or city and county shall establish procedures for carrying out this section, that shall include legislative body approval of the means of compliance with this section. The city, county, or city and county shall also establish procedures for waiving or modifying development and zoning standards that would otherwise inhibit the utilization of the density bonus on specific sites. These procedures shall include, but not be limited to, such items as minimum lot size, side yard setbacks, and placement of public works improvements. (e) In no case may a city, county, or city and county apply any development standard that will have the effect of precluding the construction of a development meeting the criteria of subdivision (b) at the densities or with the concessions or incentives pennitted by this section. An applicant may submit to a city, county, or city and county a proposal for the waiver or reduction of development standards and may request a meeting with the city, county, or city and county. If a court finds that the refusal to grant a waiver or reduction of development standards is in violation of this section, the court shall award the plaintiff reasonable attorney's fees and costs of suit. Nothing in this subdivision shall be interpreted to require a local government to waive or reduce development standards if the waiver or reduction would have a specific, adverse impact, as defined in paragraph (2) of subdivision (d) of Section 65589.5, upon health, safety, or the physical environment, and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact. Nothing in this subdivision shaH be interpreted to 90 I I ~_..._.,_.._.---_.~_._- - -5- Ch. 928 require a local government to waive or reduce development standards that would have an adverse impact on any real property that is listed in the California Register of Historical Resources. (f) The applicant shall show that the waiver or modification is necessary to make the housing units economically feasible. (g) (1) For the purposes of this chapter, except as provided in paragraph (2), "density bonus" means a density increase of at least 20 percent, unless a lesser percentage is elected by the applicant, over the otherwise maximum allowable residential density under the applicable zoning ordinance and land use element of the general plan as of the date of application by the applicant to the city, county, or city and county. The amount of density bonus to which the applicant is entitled shall vary according to the amount by which the percentage of affordable housing units exceeds the percentage established in subdivision (b). For each 1 percent increase above 10 percent in the percentage of units affordable to lower income households" the density bonus shall be increased by 1.5 percent up to a maximum of 35 percent. For each 1 percent increase above 5 percent in the percentage of units affordable to very low income households, the density bonus shall be increased by 2.5 percent up to a maximum of 35 percent. All density calculations resulting in fractional units shall be rounded up to the next whole number. The granting of a density bonus shall not be interpreted, in and of itself, to require a general plan amendment, local coastal plan amendment, zoning change, or other discretionary approval. The density bonus shall not be included when determining the number of housing units that is equal to 5 or 10 percent of the total. The density bonus shall apply to housing developments consisting of five or more dwelling units. (2) For the purposes of this chapter, if a development does not meet the requirements of paragraph (1), (2), or (3) of subdivision (b), but the applicant agrees or proposes to construct a condominium project as defined in subdivision (f) of, or a planned development as defined in subdivision (k) of, Section 1351 of the Civil Code, in which at least 10 percent of the total dwelling units are reserved for persons and families of moderate income, as defined in Section 50093 of the Health and Safety Code, a "density bonus" of at least 5 percent shall be granted, unless a lesser percentage is elected by the applicant, over the otherwise maximum allowable residential density under the applicable zoning ordinance and land use element of the general plan as of the date of application by the applicant to the city, county, or city and county. For each 1 percent increase above 10 percent of the percentage of units affordable to moderate-income households, the density bonus shall be increased by 1 percent up to a maximum of 35 percent. All density calculations resulting in fractional units shall be rounded up to the next 90 I I ---,------"..-._- ~ Ch. 928 -6- whole number. The granting of a density bonus shall not be interpreted, in and of itself, to require a general plan amendment, local coastal plan amendment, zoning change, or other discretionary approval. The density bonus shall not be included when determining the number of housing units that is equal to 10 percent of the total. The density bonus shall apply to housing developments consisting of five or more dwelling units. (h) When an applicant for a tentative subdivision map, parcel map, or other residential development approval donates land to a city, county, or city and county as provided for in this subdivision, the applicant shall be entitled to a 15 percent increase above the otherwise maximum allowable residential density under the applicable zoning ordinance and land use element of the general plan for the entire development. For each 1 percent increase above the minimum 10 percent land donation described in paragraph (2) of this subdivision, the density bonus shall be increased by 1 percent, up to a maximum of 35 percent. This increase shall be in addition to any increase in density mandated by subdivision (b), up to a maximum combined mandated density increase of 35 percent if an applicant seeks both the increase required pursuant to this subdivision and subdivision (b). A11 density calculations resulting in fractional units shall be rounded up to the next whole number. Nothing in this subdivision shall be construed to enlarge or diminish the authority of a city, county, or city and county to require a developer to donate land as a condition of development. An applicant shall be eligible for the increased density bonus described in this subdivision if all of the following conditions are met: ( 1) The applicant donates and transfers the land no later than the date of approval of the final subdivision map, parcel map, or residential development application. (2) The developable acreage and zoning classification of the land being transferred are sufficient to permit construction of units affordable to very low income households in an amount not less than 10 percent of the number of residential units of the proposed development. (3) The transferred land is at least one acre in size or of sufficient size to permit development of at least 40 units, has the appropriate general plan designation, is appropriately zoned for development as affordable housing, and is or will be served by adequate public facilities and infrastructure. The land shall have appropriate zoning and development standards to make the development of the affordable units feasible. No later than the date of approval of the final subdivision map, parcel map, or of the residential development, the transferred land shall have a11 of the permits and approvals, other than building permits, necessary for the development of the very low income housing units on the transferred land, except that the local government may subject the proposed 90 I I - -7- Ch. 928 development to subsequent design review to the extent authorized by subdivision (i) of Section 65583.2 if the design is not reviewed by the local government prior to the time of transfer. (4) The transferred land and the affordable units shall be subject to a deed restriction ensuring continued affordability of the units consistent with paragraphs (1) and (2) of subdivision (c), which shall be recorded on the property at the time of dedication. (5) The land is transferred to the local agency or to a housing developer approved by the local agency. The local agency may require the applicant to identify and transfer the land to the developer. (6) The transferred land shall be within the boundary of the proposed development or, if the local agency agrees, within one-quarter mile of the boundary of the proposed development. (i) (1) When an applicant proposes to construct a housing development that confonns to the requirements of subdivision (b) and includes a child care facility that will be located on the premises of, as part of, or adjacent to, the project, the city, county, or city and county shall grant either of the following: (A) An additional density bonus that is an amount of square feet of residential space that is equal to or greater than the amount of square feet in the child care facility. (B) An additional concession or incentive that contributes significantly to the economic feasibility of the construction of the child care facility. (2) The city, county, or city and county shall require, as Ii condition of approving the housing development, that the following occur: (A) The child care facility shall remain in operation for a period of time that is as long as or longer than the period of time during which the density bonus units are required to remain affordable pursuant to subdivision (c). (B) Of the children who attend the child care facility, the children of very low income households, lower income households, or families of moderate income shall equal a percentage that is equal to or greater than the percentage of dwelling units that are required for very low income households, lower income households, or families of moderate income pursuant to subdivision (b). (3) Notwithstanding any requirement of this subdivision, a city, county, or a city and county shall not be required to provide a density bonus or concession for a child care facility if it finds, based upon substantial evidence, that the community has adequate child care facilities. (4) "Child care facility," as used in this section, means a child day care facility other than a family day care home, including, but not limited 90 I I. - Ch. 928 -8- to, infant centers, preschools, extended day care facilities, and school age child care centers. G) "Housing development," as used in this section, means one or more groups of projects for residential units constructed in the planned development of a city, county, or city and county. For the purposes of this section, "housing development" also includes a subdivision or a planned unit development or condominium project, as defined in Section 1351 of the Civil Code, approved by a city, county, or city and county and consists of residential units or unimproved residential lots and either a project to substantially rehabilitate and convert an existing commercial building to residential use or the substantial rehabilitation of an existing multifamily dwelling, as defined in subdivision (d) of Section 65863.4, where the result of the rehabilitation would be a net increase in available residential units. For the purpose of calculating a density bonus, the residential units do not have to be based upon individual subdivision maps or parcels. The density bonus shall be permitted in geographic areas of the housing development other than the areas where the units for the lower income households are located. (k) The granting of a concession or incentive shall not be interpreted, in and of itself, to require a general plan amendment, local coastal plan amendment, zoning change, or other discretionary approval. This provision is declaratory of existing law. (I) For the purposes of this chapter, concession or incentive means any of the following: (1) A reduction in site development standards or a modification of zoning code requirements or architectural design requirements that exceed the minimum building standards approved by the California Building Standards Commission as provided in Part 2.5 (commencing with Section 18901) of Division 13 of the Health and Safety Code, including, but not limited to, a reduction in setback and square footage requirements and in the ratio of vehicular parking spaces that would otherwise be required that results in identifiable, financially sufficient, and actual cost reductions. (2) Approval of mixed use zoning in conjunction with the housing project ~f commercial, office, industrial, or other land uses will reduce the cost of the housing development and if the commercial, office, industrial, or other land uses are compatible with the housing project and the existing or planned development in the area where the proposed housing project will be located. (3) Other regulatory incentives or concessions proposed by the developer or the city, county, or city and county that result in identifiable, financially sufficient, and actual cost reductions. 90 I I - -9- Ch. 928 This subdivision does not limit or require the provision of direct financial incentives for the housing development, including the provision of publicly owned land, by the city, county, or city and county, or the waiver of fees or dedication requirements. (m) Nothing in this section shall be construed to supersede or in' any way alter or lessen the effect or application of the California Coastal Act (Division 20 (commencing with Section 300(0) of the Public Resources Code). (n) Nothing in this section shall be construed to prohibit a city, county, or city and county from granting a density bonus greater than what is described in this section for a development that meets the requirements of this section or from granting a proportionately lower density bonus than what is required by this section for developments that do not meet the requirements of this section. (0) For purposes of this section, the fol1owing definitions shall apply: (1) "Development standard" includes site or construction conditions that apply to a residential development pursuant to any ordinance, general plan element, specific plan, charter amendment, or other local condition, law, policy, resolution, or regulation. (2) "Maximum allowable residential density" means the density allowed under the zoning ordinance, or if a range of density is pennitted, means the maximum allowable density for the specific zoning range applicable to the project. (p) (1) Upon the request of the developer, no city, county, or city and county shall require a vehicular parking ratio, inclusive of handicapped and guest parking, of a development meeting the criteria of subdivision (b), that exceeds the following ratios: (A) Zero to one bedrooms: one onsite parking space. (B) Two to three bedrooms: two onsite parking spaces. (C) Four and more bedrooms: two and one-half parking spaces. (2) If the total number of parking spaces required for a development is other than a whole number, the number shall be rounded up to the next whole number. For purposes of this subdivision, a development may provide "onsite parking" through tandem parking or uncovered parking, but not through on street parking. (3) This subdivision shall apply to a development that meets the requirements of subdivision (b) but only at the request of the applicant. An applicant may request additional parking incentives or concessions beyond those provided in this section, subject to subdivision (d). SEe. 2. No reimbursement is required by this act pursuant to Section 6 of Article xm B of the California Constitution because a local agency or school district has the authority to levy service charges, fees, or assessments sufficient to pay for the program or level of service 90 I I Ch. 928 -10- mandated by this act, within the meaning of Section 17556 of the Government Code. 0 90 I I 11.a. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER;!!IJ SUBJECT: CONSIDERATION OF A RESOLUTION ESTABLISHING SPEED LIMITS ON HUASNA ROAD DATE: FEBRUARY 22, 2005 RECOMMENDATION: It is recommended the City Council adopt a resolution establishing the posted speed limits at 40 mph on Huasna Road from Highway 227 to Stagecoach Road and 45 mph on Huasna i Road from Stagecoach Road to the easterly City limit. I I FUNDING: The estimated cost to remove and replace speed limit signs and pavement legends is $2,000 and can be accommodated within the Public Works Departmental operating budget for FY 2004/05. DISCUSSION: The City Council adopted Resolution No. 3321 on August 25, 1998 to set the posted speed limit for Huasna Road at 40 miles per hour. Due to a number of disputed speeding tickets issued since that time by the Police Department on Huasna Road, the Superior Court Traffic Commissioner reviewed the conditions and history of Huasna Road and declared it a "Speed Trap" in accordance with California Vehicle Code 40802. This action rendered the posted speed limit as unenforceable unless the speed of a vehicle exceeds the default speed limit of 55 miles per hour. At the request of the Police Department, a radar speed survey was conducted on Huasna Road in January 2005. The California Vehicle Code requires an engineering "and traffic speed survey to enable the radar enforcement of any speed limit set by a local jurisdiction. Huasna Road is classified as a collector street in the City's Circulation Element (see Attachment No.1). Huasna Road has two lanes in each direction with sidewalks present on both sides of the road between Highway 227 and Stagecoach Road. The land use adjacent to Huasna Road is primarily residential within the City limits. Huasna Road has approximately 7,500 average daily trips based on traffic data collected in May 2000. ---~-- -.~-'-"" ._- .---.-"..-.,- ---- CITY COUNCIL CONSIDERATION OF RESOLUTION ESTABLISHING SPEED LIMITS ON HUASNA ROAD FEBRUARY 22, 2005 PAGE 2 Section 8-03.3.8.2 of the Caltrans Traffic Manual details the method of conducting engineering and traffic surveys to be used to establish or justify prima facie speed limits on city and county through highways, arterials, collector roads, and local streets. The method of speed zoning is based on the premise that a reasonable speed limit is one that conforms to the actual behavior of the majority of motorists, and that by measuring motorists' speeds, motorists will be able to select a speed limit that is both reasonable and effective. Other factors that need to be considered are the most recent two year accident record, roadway design speed, safe stopping distance, super-elevation, shoulder conditions, profile conditions, intersection spacing and offsets, commercial driveway characteristics, and pedestrian traffic in the roadway without sidewalks. Existing speed limits are either verified, increased or decreased depending on the results of the investigation. The s~eed limit should normally be established at the first five mile per hour increment below the 85 percentile speed. However, in matching existing conditions with the traffic safety needs of the community, engineering judgment may indicate the need for a further reduction of five miles per hour. The factors justifying such a further reduction are the same factors mentioned above. Whenever such factors are considered to establish the speed limit, they must be documented on the speed zone surveyor the accompanying engineering report. The Engineering and Traffic Survey should contain sufficient information to document that the conditions of California Vehicle Code Section 627 have been complied with and that other conditions not readily apparent to a motorist are properly identified. The establishment of a speed limit of more than five miles per hour below the 85th percentile (critical) speed should be done with great care as this may make violators of a disproportionate number of the reasonable majority of drivers. The survey in 1998 was performed at one location on Huasna Road. However, due to the physical geometry of the roadway, staff performed multiple surveys between Highway 227 and the easterly City limit to ascertain whether the speed profile varied along the entire length of Huasna Road. The results of the radar speed survey showed two differences in the vehicle speeds along Huasna Road. The vehicle speeds closer to the intersection with Highway 227 were measured at 42 miles per hour. The vehicle speeds between Stagecoach Road and the City limits were measured at 48 miles per hour. . 8ased on the results of the radar speed surveys and the physical characteristics, staff recommends the following: . Maintain the posted speed limit of 40 miles per hour for the segment of Huasna Road between Highway 227 and Stagecoach Road, . Establish the posted speed limit for the segment of Huasna Road between Stagecoach Road to the easterly City limit line at 45 miles per hour. _m_._.____ CITY COUNCIL CONSIDERATION OF RESOLUTION ESTABLISHING SPEED LIMITS ON HUASNA ROAD FEBRUARY 22, 2005 PAGE 3 These recommendations enable the City to maintain the 40 MPH speed limit in the segment of Huasna Road where residents of the Bolsa Chica Senior Mobile Home Park expressed concerns in the past. Public Works has coordinated the implementation of the speed surveys and subsequently reviewed the resultant data and recommendations with the Police Department. The Police Department concurs with the Public Works Department recommendations. Staff held a meeting with residents in the Huasna Road area on Thursday, February 17th to discuss the speed limit recommendations prior to the Couhcil meeting. The Public Works Department mailed notification flyers to all residents within 300 feet of Huasna Road (see Attachment No.2) encouraging the residents to attend the meeting. Staff conducted a similar meeting with residents for proposed Citywide vehicle survey revisions in November 2004, which also included discussions about the speed limits on Huasna Road. Staff will compile the comments and concerns of the residents and report the results at the City Council meeting. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendations; . Do not approve staff's recommendations; . Modify as appropriate and approve staff's recommendations; or . Provide direction to staff. Attachment: 1. Vicinity Map 2. Meeting Notification Flyer RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE SPEED LIMITS ON HUASNA ROAD WHEREAS, the Public Works Department performed an engineering and traffic survey to establish the speed limit on Huasna Road in accordance with the requirements of the California Vehicle Code and as outlined in the Caltrans' Traffic Manual; and WHEREAS, the Director of Public Works has analyzed said surveys, made appropriate adjustments, and made recommendations for the establishment of speed limits on Huasna Road in accordance with the requirements of the California Vehicle Code; and WHEREAS, radar enforcement of any speed limit other than those expressly established by State law requires that such limit be based upon an engineering and traffic speed survey, as has been duly conducted; and WHEREAS, the Police Chief supports the recommendations of the Director of Public Works. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande, hereby establishes the speed limits as provided below: Huasna Road (from Highway 227 to Stagecoach Road) 40 mph Huasna Road (from Stagecoach Road to the eastern City limit) 45 mph This Resolution shall take effect upon its adoption and the installation of the appropriate signs and pavement markings. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2005. -~-~.._- RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY --...---- I i i -- ~ , - I I ~2- . I W l- i - 2Q I I -ee ! ....0 ..I~o Qg: ..I::)U) Ca- Wee 1-111> U)g:a Wz z. C - . A.W Wee Q:>> W:z: W Oz 11.0 0 '"' g: l- II. z w :is :z: '"" u c ~.. I- ~ ~ ~(JA ~ ATTACHMENT NO.2 ::4II"CITY OF Huasna Road Vehicle Speed Survey City of Arroyo Grande Council Chambers 215 East Branch Street Thursday, February 17, 2005, 6:00 PM February 10, 2005 Dear Residents, i I ! The City is in the process of evaluating the posted vehicle speed limit on Huasna Road. The California Vehicle Code Section requires local jurisdictions to perform the survey to enable radar enforcement. Based on the results of the survey, the posted speed limit on Huasna Road, between Stagecoach Road and the easterly City limit, is recommended to increase to 45 mph. However, the portion of Huasna Road between Highway 227 and Stagecoach Road will remain at the current posted speed of 40 mph. This issue will be presented to the City Council at their February 2200 meeting. The City Council previously adopted Resolution No. 3520 on May 8, 2001 to reduce the posted speed limit on Huasna Road from 45 mph to 40 mph. Since that time, the San Luis Obispo Municipal Court has declared Huasna Road a speed trap, in accordance with California Vehicle Code Section 40802, rendering the pO$ted 40 mph speed limit as unenforceable. In the absence of a certified speed survey, the California Vehicle Code defaults the prima facia speed limit on residential collector streets to 55 mph. This essentially means that the Police Department cannot cite a vehicle for speeding until they exceed 55 mph. Therefore, the change to 45 mph is necessary to enable the Police Department to perform traffic enforcement. The City welcomes your comments and suggestions on the vehicle speed survey. Please feel free to telephone Michael Linn, Assistant City Engineer, at 473-5444 or stop by the City of Arroyo Grande Public Works Department at 208 East Branch Street. The Public Works Department will also host an informal meeting at 6:00 PM on Thursday, February 17th at the Council Chambers, in the event you would like to personally discuss the vehicle speed survey with a City representative. --- -._- ----,._._.._.~.- ii.b. MEMORANDUM TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD O:NJCTORS FROM: ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICE SUBJECT: CONSIDERATION OF FISCAL YEAR 2004-05 MID-YEAR BUDGET STATUS REPORT DATE: FEBRUARY 22, 2005 RECOMMENDATION: It is recommended the City CounciVAgency Board: . Approve detailed budget adjustments and recommendations as shown in Schedule B. . Approve Schedules A through E included in the Mid-Year Budget Status Report. . Approve (Deny) requests for additional appropriations in the General Fund. FUNDING: The requested actions will impact several fund budgets as outlined in the Mid-Year Budget Status Report and supporting schedules. The General Fund ending balance will be impacted by the approval of the recommended revenue and appropriation adjustments as follows: Projected Fund Balance at First Quarter Report (audited) $1,924,130 Revision of Revenue $ (25,000) Increase in Transfers-Out (49,825) Proposed Expenditure Adjustments 43.229 Total Decrease to General Fund Balance (31.596) Adjusted Fund Balance 6/30/2005 $1,892.534 DISCUSSION: Each year, the City Council adopts a budget, which commits resources to the accomplishment of its policies. The Financial Services Department routinely prepares quarterly budget updates for the City Council. The purpose of the City's Mid-Year budget review is to: . Compare revenues received and expenditures made to budgeted amounts to determine appropriate adjustments. . Report on Departmental accomplishments. .. .."'.,--,~ MID-YEAR REPORT CITY COUNCIL FEBRUARY 22, 2005 PAGE 2 . Provide a link between the City budget, the financial records, and the independent financial audit. . Compare current revenues and expenditures against the prior fiscal year. SUMMARY OF KEY MID-YEAR POINTS: . The 2003-04 Fiscal Year audit has been completed and the Annual Financial Report presented to the City Council on February 8, 2005. The audited Fund Balances reported in the Annual Financial Report have been incorporated into Schedules A, Unreserved Fund Balance-Control and Schedule D, Unreserved Fund Balance - Mid- Year Changes. The total Citywide Fund Balance reported at June 30, 2004 is $22,829,671. This is a decrease of $382,234 over June 30, 2003. The General Fund decreased by $528,165 from the prior year. This decrease in the General Fund is due largely to the payment of $517,015 in fiscal year 2003-04 for worker's compensation insurance that covered fiscal year 2004-05. In prior years, the City was invoiced for worker's compensation on a quarterly basis. The City joined the California Joint Powers Insurance Authority (CJPIA) beginning in FY 2004-05, which invoices for their deposits prior to the beginning of the fiscal year. As a result, the City was invoiced for the total FY 2004-05 annual premium for worker's compensation insurance in May of 2004 and the invoice was paid in June of 2004. While this does not ultimately change the City's expenditures, it does create a one-time reduction in the year-end fund balance in the General Fund. Increased fund balances in other funds helped offset the General Fund decrease, thereby reducing the Citywide decrease to $382,234. . The current projected available General Fund Balance for June 30, 2005 is $1,892,534, a decrease over the first projected fund balance of $3,352,482 published for FY 2004-05 in the Bi-Annual Budget. The published fund balance did not include carryover expenditures or compensation adjustments for FY 2004-05. The projected Fund Balance assumes revenues are received exactly as budgeted, all budget expenditures are made, and all capital transfers required by the CIP Program are completed. Historically, the General Fund has not been required to fund all budgeted capital transfers and expenditures at year-end are traditionally less than budgeted. Therefore it is likely that the June 30, 2005 General Fund Balance will be greater than the $1,892,534 projection. However, there are also usually recommended carryover funds for ongoing projects, which will likely reduce the actual "available" fund balance at the beginning of the next fiscal year. . The projected General' Fund Balance for June 30, 2005 of $1,892,534 falls significantly short of the City Council's goal of establishing a fund balance reserve of 20% of expenditures. The fund balance is projected to be 16% of appropriations. This shortfall is primarily due to the fact that the City is required to contribute approximately $244,000 towards the State budget deficit for the next two years. Most of the shortfall will be recovered when the State reimburses funds to the City for the Motor Vehicle License fee backfill in fiscal year 2006-07. . The budget for the Public, Education, and Government (PEG) Access fees was originally budgeted in the General Fund. An adjustment is being made to move the budgeted MID-YEAR REPORT CITY COUNCIL FEBRUARY 22, 2005 PAGE 3 revenue of $25,000 and expenditures of $25,500 from the General Fund to the new PEG Access Fund. The detail of this adjustment may be found beginning on Page 9 and Schedule B (Page 25) of the report. . The current Police Chief (Rick TerBorch) has announced his intention to retire in December of 2005. The City Manager's department has requested an additional appropriation of $14,000 in order to cover the costs of recruiting a new Police Chief. . The Public Works Department requests an $8,000 appropriation for the purchase of a new format copier. The current copier is over .15 years old and is in need of repair. The vendor no longer supports the current model and the cost of the service and repairs exceeds the value of the copier. The appropriation for the copier would be divided among the General Fund, the Water Fund and the Sewer Fund. An additional appropriation of $969 from the General Fund is being requested by Public Works to fund unanticipated certification costs due to new law requirements that went into effect January 1, 2005. . The Administrative Services Department requested an additional appropriation of $2,900 for the Municipal Code Supplements, published when the City's Municipal Code is updated to reflect current policies and practices and changes in the General Plan. Supplements published to reflect changes to Title 16 (Development Code) and the second phase of the Municipal Code clean-up project used current appropriations. Further changes to Title 16 are expected later this fiscal year. . The budget for the Park Development fund is being increased by $132,000. As part of the Mid-Year process, calculations are made to determine if the current budget is accurate. These calculations revealed a significant increase in revenue received and unbudgeted in the Park Development fund. . The budget for the Construction Tax fund revenue and appropriations is being reduced by $20,000. This was originally a fee charged by the Building Department for new construction. This fee has been eliminated due to the establishment of impact fees. . Additional adjustments are being requested for ongoing and completed CIP projects, including the following: an additional $45 from the Construction Tax fund to correct a previous carryover; an additional appropriation of $1,625 from the Sewer fund as part of the Water and Sewer rate study; a decrease in appropriations from the Traffic Circulation fund by $4,697 due to the completion of the Route 227 Relinquishment project; an increase in appropriations of $4,875 in the Water fund for the Water and Sewer rate study; and an additional appropriation of $8,700 from the Water Facility fund in order to correct a prior carryover for the Reservoir No..6 project. . The proposed budget also includes adjustments to Property Tax, Sales Tax, and Motor Vehicle License Fee revenue resulting from State legislation. . The Management Reporting System focus on departmental accomplishments and key issues in progress is presented as a separate section at the rear of this report. Each department Idivision reports the work accomplished during the first half of the fiscal year toward an improved City government. Also reported is the progress toward those on- going projectslwork efforts that will continue into the remaining quarters. MID-YEAR REPORT CITY COUNCIL FEBRUARY 22, 2005 PAGE 4 . Approve the following Schedules A through E, included in the Mid-Year Budget Status report that summarizes bUdget adjustments. A. Unreserved Fund Balance-Control. B. Recommended Adjustments. C. Adjustments to Fund Balance. D. Unreserved Fund Balance-Mid-Year Changes. E. Two-Year Comparison of Mid-Year Revenues and Expenses. ---~."-'------ _. ~ ~ o ~ ~ ~ rJ)Lt') ~o ~o ~~ " , f--! g It'J 'oW en N 8 ~ .... f--! ~ ~ ~t:: ~<'" ~ QJ rTl ~ ~.E CJ>=~ ~!d O~~ ! r"" ~ ~< V 0 t:O U ~ ~ 00 QJ ~ ~ c oE ~~ .......QJ ~ ~"}~ ~ "'-- C.~ I & ~ ~ 0 .~ ~~ ~ U~~ ~ It) o ('(')1!')\Ct--..O\T""'IN~I!')t--..t--.. 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I MANAGEMENT REPORTING SYSTEM MID-YEAR BUDGET STATUS REPORT FISCAL YEAR 2004-05 February 22,2005 \ MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31. 2004 FUND: GENERAL FUND DEPARTMENT: CITY MANAGER Mid-Year Accomplishments . Completed update of the Redevelopment Agency 5- Year Implementation Plan. . Finalized escrow with the Longs Project - Poplar Ponding Basin purchase. . Implemented agreement with the Courtland-Grand Senior Housing project financial assistance to initiate construction. . Developed and received approval for proposal to provide housing assistance to the Family Care Network, Inc. Foster Care Transitional-Housing project. . Coordinated plan for reorganization of the Code Enforcement Program. . Coordinated recruitment of the new Financial Services Director. . Developed budget goals for FY 2005-06/ FY 2006-07 Bi-Annual Budget. Kev Issues I Work Efforts In Proaress . The study of Development Review Process is proceeding. . The Buxton Company Retail Area Determination Study is nearing completion. . Review and update of the Administrative Policy Manual is continuing. . Development of budget strategies for FY 2005-06 is underway to address the projected shortfall. 35 - --'. .------ MANAGEMENT REPORTING SYSTEM MID-YEAR July 1. 2004 - December 31. 2004 FUND: GENERAL FUND DEPARTMENT: ADMINISTRATIVE SERVICES Mid-Year Accomplishments . Prepared Candidate Handbooks and guided six (6) candidates through the nomination process for the November 2, 2004 General Municipal Election for the purpose of electing a Mayor and 2 Council Members. . Coordinated and conducted a Candidate Orientation for City Council and Mayoral candidates. . Served as FPPC Filing Officer and assisted candidates and one primarily formed committee with campaign disclosure filing requirements. . Completed one (1) Municipal Code Supplement to incorporate newly adopted Ordinances into the City's Municipal Code. . Prepared Ordinance for Council consideration and adoption amending and updating the Municipal Code to reflect current City policies and practices. . Coordinated two publications of the City newsletter, Staoecoach EXDress, which were mailed to all City residences and businesses. . Completed bi-annual review and update of the Conflict of Interest Code for the City and Redevelopment Agency. . Obtained grant funds for the upgrade of the Department's LaserFiche document imaging system from a standalone version to a network version. . Continued maintenance and update of City's website and government access channel to include comprehensive information on an City events, programs, and services. 36 Kev Issues I Work Efforts In Proaress . In conjunction with the City Manager, City Attorney, and appropriate staff, complete content review of remaining Municipal Code titles and prepare cleanup Ordinances as appropriate. . Coordinate and conduct a . Commissioner's Orientation for newly appointed City commission, board, and committee members. . Distribute Annual Statement of Economic Interests Forms to all elected and appointed officials of the City, including members of the City Council, commissions, boards, committees, staff, and consultants. . Coordinate publication of next issue of the City newsletter, Staoecoach EXDress, for . distribution to the community by May 2005. . Review and update City-wide Records Retention Policy. 37 MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: FINANCIAL SERVICES Mid-Year Accomplishments . In order to assist customers in converting data on water bills from units to gallons. All water bills now include a note describing that a billing unit is 100 cubic feet, which is equal to 748 gallons. . A pamphlet entitled "Billing and Payment Policies for Water and Sewer Utilities" was updated and sent to all customers. This pamphlet was originally only given to new customers. This pamphlet will continue to be updated and mailed to all customers on an annual basis. . In a move to update our payment process, the City now accepts credit cards as a form of payment for Utility invoices. . Completed the fiscal year 2003-04 audit. . Completion of the California Street Report and California Transportation Report. . Completion of the State Controllers Report for the City and the Redevelopment Agency. Kev IssueslWork Efforts In-Proaress . Conversion of Eden Command utility management system to the Inforum Gold system. . Preparation of the 2005-2007 Bi-Annual Budget . Establish a decentralized encumbrance system. . Develop the City's first Comprehensive Annual Financial Report. 38 ---------.- _._----~----- MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL DEPARTMENT: .COMMUNITY DEVELOPMENT Mid-Year AccomDlishments . Adoption of the 2004-05 Housing Element Update: State HCD certification pending. . Completion of the Development Code Amendment and Design Guidelines and Standards for Mixed Use and Commercial districts. . Construction of Long's Drug shopping center, Santa Lucia Bank and retail buildings, and Courtland/East Grand Ave senior apartments. . Completion of Development Code revisions associated with Agricultural. Conservation studies: Initiate Agricultural Conservation Easement and Ag Support Programs. . Installation of first phase of Let There Be Lights and design for future street lighting projects. . Adoption of utility under grounding in-lieu fee. . Approval of three Village mixed use projects and seven new significant housing projects providing for more than 360 units, including 160 affordable units. Key IssueslWork Efforts in Proaress . Complete Residential district Development Code Update for General Plan consistency. . Prepare Bike and Pedestrian Enhancement Plans. . Implement Hotel/Motel Economic Development Strategy. . Implement the Affordable Housing Ordinance. . Complete Village Parking District Expansion and parking lot development project. . Adopt Historic Resource Designation Program. . Creekside (DeBlauw/Loomis) and Castlerock Tentative Tract & Planned Unit Development continued consideration. . Implementation of customer satisfaction surveys. 39 MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: MANAGEMENT INFORMATION SYSTEMS Mid-Year Accomplishments . Installed one new workstation in the Administrative Services department. . Installed one new workstation in the Building department. . Installed one new workstation in the Community Development department. . Installed one new workstation in the Human Resources department. . Upgraded staff computer, Community Development department. . Upgraded Child Care Coordinator computer, Parks, Recreation & Facilities department. . Upgraded Parks Supervisor computer, Parks, Recreation & Facilities department. . Upgraded Community Center computer, Parks, Recreation & Facilities department. . Upgraded staff computer, Public Works department. . Purchased and implemented disk backup system to replace unreliable tape backup systems at Fire, Parks, Recreation & Facilities, and Police departments. . Supported new version upgrade and vendor contract transition for Administrative Services LaserFiche document imaging system. . Upgraded hardware and software to support the Critical Reach Alert System at the Police department. . Configured the Critical Reach Alert System at the Police department. . Purchased and implemented software and hardware inventory tool. . Purchased and implemented Diskeeper disk maintenance solution. . Supported E911 System upgrade at Police department. . Supported LaserFiche document imaging upgrade at Police department. . Implemented dynamic IP addressing to support temporary work environments. (Auditors, vendors, EOC, etc...) 40 Key Issues I Work Efforts In Proaress . Research Netware to Microsoft operating system migration for City. Provide all necessary pricing, configuration and business case documentation to City Manager. . Provide updated pricing and configuration documentation for City GIS project. . Relocate Fire department fiber distribution facility to upstairs conference room. . Establish IT equipment surplus procedures. . Upgrade Quadrant Systems cashier workstations at Finance, Police, and Recreation departments to include hardware and software. . Design and implement City Network Security Policy. . Establish computer replacement schedule based on a 4-year lifecycle. . Establish a program to replace CRT monitors with Flat Panel monitors. . Configure external time synchronization for Police Department network. . Re-cable network and server area at 215 East Branch Street. . Expand network storage capacity of Finance server. 41 --- -------- MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31. 2004 FUND: GENERAL DEPARTMENT: POLICE Mid-Year Accomplishments . FBI Index Crime rate for the City of Arroyo Grande is 35.0% below the National crime rate and 34.3% below the State crime rate for cities of similar size. . Currently, juvenile crime accounts for only 12.5% of all crime in Arroyo Grande. . Obtained funding for two (2) lighted crosswalk warning systems from the State Office of Traffic Safety. . Obtained necessary protective and related equipment for Police Department personnel through regional funding from the Office of Homeland Security. . The Community Resource Center at the Five Cities Center is fully operational. . Implemented contract for providing DARE instructional services to schools in Grover Beach. . The Police Department's Quality Services Program continues to show a 98.9 citizen satisfaction rate and the Department received no formal citizen complaints over this reporting period. . The Police Department's Enforcement Audit Program shows no aberration in the application of enforcement activities when compared with the City's demographics. 42 . ~'--- Kev Issues I Work Efforts In Proaress . The development of a comprehensive traffic safety/enforcement program in an effort to reverse the increase in the number of traffic collisions. . Identification of appropriate locations for the lighted crosswalks which meets State/Federal criteria. . The Police Department recently conducted a strategic management assessment of the organization and will be conducting a management team retreat to evaluate and modify as necessary the strategic direction for the Department's operations. 43 MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: BUILDING & FIRE DIVISION: FIRE AND EMERGENCY SERVICES Mid-Year Accomplishments . Public Education Programs Daily crews provided station tours, school presentations, and local business presentations to over 825 children and adults during this period. This included topics on fire safety, emergency preparedness, and fire extinguisher training. The Division has successfully coordinated two quarterly blood drives with the Tri-Counties Blood Bank. . Call Statistics Medical 437 Fire 75 Vehicle Accidents 35 Hazardous Conditions 58 Other 233 Total Incidents 838 Note: Out of 838 incidents, 168 were Auto/Mutual Aid incidents. . Administrative Report The Fourth of July Safe and Sane Fireworks celebration was a success. Six non-profit organizations were issued permits to sell Safe and Sane Fireworks in the City. The Annual Weed Abatement Program was successfully coordinated with the assistance of two firefighters acting in the capacity as Vegetation Management Officers. 44 -----~-- -_.._,-- Construction was completed on the Fire Station expansion project and staff moved out of the trailer and back into the Station on July 1. The dedication and open house was held on July 24 and was a huge success. The Retired Senior Volunteer Program (RSVP) provided over 90 hours of assistance to Fire Administration during this period. On July 1 the Cities of Arroyo Grande and Grover Beach entered into a cooperative agreement sharing the Fire Chiefs and the Training Captain's functions. A Fire Oversight Committee was established to address and resolve any ongoing issues involved during the implementation period. The Oversight Committee consists of one member from each City Council, the City Managers of each jurisdiction, and the Fire Chief. Council direction was to minimize duplication, standardize process, and share skills and equipment. The City reorganized the Code Enfo~cement function from the Community Development Department into the Department of Building and Fire. An automated tracking system is under development and an administrative citation program has been put in place. . Recruitment Eight Volunteer Firefighters were recruited in July and are working on their 9-month training program. A part time Administrative Officer/Grants Administrator was authorized to assist in many projects and writing grants for the department and the city. . Training Report Staff expanded the training program to include daily and weekly training with Grover Beach Fire Department. This provides familiarity and consistency of practices used on the fire ground during automatic/mutual aid responses. Division members attended classes and schools that allowed the Department to maintain skills and certifications, and to meet local, regional, and State standards. Per Council direction, training with Oceano Fire Department continues on a regular basis. . Fire Inspection Report The Division continues to maintain an aggressive Fire and Life Safety inspection program. The inspection program has provided a unique opportunity for business owners and their employees to meet the firefighters and to discuss the various code violations discovered during the inspection. Three fire inspection districts continue to provide good coverage with the Fire Captains responsible for each district reporting directly to the Fire Chief. . Cost Recovery/Reimbursement Over the last several years a concerted effort has been undertaken to perform cost recovery when possible. Cost recovery and reimbursement is sought for structure fires, vehicle fires and accidents, hazardous materials incidents, mutual aid on out-of- 45 ---~-- county incidents, fire permit issuance, etc. During this reporting period, more than $145,000 has been recovered/reimbursed by this Division. Key Issues I Work Efforts In Proaress . The Division continues to provide Fire Chief's services for the City of Grover Beach. . The Division continues to co-sponsor the Allan Hancock College Fire Academy's Intern Firefighter Development Program. . The Division continues to recruit for Volunteer Firefighters. . Staff continues to provide training with neighboring fire agencies. . Staff continues to provide fire safety inspections for the business community. . Cost Recovery remains a high priority. 46 --",---- --. ~- MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: BUILDING & FIRE DIVISION: BUILDING AND LIFE SAFETY Mid-Year Accomplishments . The upgrade of the Chief Building Inspector position to Building Official and recruitment is complete. The new Building Official has been hired with a start date of January 3, 2005. . Longs Drug Store and Center (two retail buildings) are 100% complete along with Farm Supply, Santa Lucia Bank and the Fire Station expansion project. Permits have been issued for Courtland & Grand Senior Apartments, and new commercial shell building at 1540 Grand Ave. Construction has begun on our first mixed use project, lots 7 & 10 of DeBlauw's East Village Tract. . Construction drawings have been submitted for plan review on several residential P.U.D. projects, including Hunstad's Ash Street and Alder Street, Wheeler-Brisco Road, and Thompson-Maple Street projects. We continue to receive applications for new custom homes and additions/remodels throughout the City. . Residential progress includes Stonecrest, Tract 2328, 80% complete and Jasmine Place, Tract 2505 at 25% complete. Building has commenced at Strawberry Gardens, (9-units), Tract 2471 and Castle rock Development's South Alpine Street (4-units) Tract 2306. . Building permits totaling 294 have been issued this period, in comparison with 272 permits for the same period last year. Projections for FY 2004-05 and this Division's ten-year valuation average are shown in the following chart: 47 --.--.-...-- PROJECTED FY 04/05 INDICATORS Projected number of building permits 540 Projected number of field inspections & plan reviews 4,500 Valuation Actual valuation 7/04 - 12/04 $ 17,891,376.00 Projected residential valuation 1/05 - 6/05 9,000,000.00 Proiected commercial valuation 1/05 - 6/05 1,500,000.00 Total Projected Valuation FY 04105 $ 28,391,376.00 1995 - 2004 Ten-Year Valuation Average $ 25,345,508.00 Key IssueslWork Efforts In-Proaress . Inspection of commercial construction for the Grand Ave. Commercial Shell Building, adjacent to Santa Lucia bank, along with tenant improvements and the East Village mixed-use project. . Residential Inspection services for Stonecrest, Tract 2328, Jasmine Place, Tract 2505 Strawberry Gardens Tract 2471, South Alpine Street dwellings and ongoing residential construction throughout the City. Plan review for Parkside, Tract 2310 and Brisco Road P .U.D. is underway. . Completion of Phase II, interior improvements for Women's Club A.D.A. (America with Oi~abilities Act) upgrades, using Community Development Block Grant, COBG funds. . Amend existing building codes to update structural provisions, improving the Building Division's Insurance Services Office (ISO) rating for the City. 48 MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: PUBLIC WORKS DIVISION: PUBLIC WORKS ADMINISTRATION I ENGINEERING Mid-Year Accomplishments . Worked with developers to complete the Poplar Basin Expansion. . Completed the Fleet Maintenance Study. . Selected a design consultant to perform additional analysis of Drainage Zone "A". . The update for the Engineering Standards were completed and are available on the City's web site. . City staff with help from the CMC crews removed overgrown vegetation from the Arroyo Grande Creek within the City. . Completed the update to the City's Traffic Count ProgramfTraffic Model. Key Issues I Work Efforts In Proaress . Started an inventory and analysis for ADA Compliance. . Performed a complete update of the Pavement Management System. . Implemented the Plumbing Retrofit Program. 49 ---~.---"-- MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31. 2004 FUND: GENERAL FUND DEPARTMENT: PUBLIC WORKS DIVISION: AUTOMOTIVE SHOP Mid-Year Accomplishments . The Automotive Shop has the overall responsibility for the maintenance and repair of the City vehicle fleet, exclusive of the Fire Department vehicles. The Automotive Shop also maintains the mechanical equipment by providing limited in-house repairs and maintenance. Most extensive repairs are contracted out to private shops and staff monitors these services to be assured of the best service in both price and workmanship. . At Mid-Year, the Automotive Shop has carried out the following services: Services (lube, oil, filter, safety insp.) 123 Tune Up (scope, spark plugs, rotor, cap 15 General (mechanical i.e., pumps, cables) 65 Electric (starter, alternator, wiring) 30 Brake Repair 28 Warranty Repair 16 Transmission Service and Repair 12 Tire Services (replacing, mount & balance) 30 Tire Repair 23 Pre Trip Check 60 Smog Certificates 29 50 -,..~.-'-- ---- Kev Issues I Work Efforts In Proaress . Biennial Inspection of Terminal (BIT) as per the State of California and California Highway Patrol. . Continue to maintain the City fleet at a high level of reliability and safety. . Annual Underground Storage Tank Inspections. 51 MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: PUBLIC WORKS DIVISION: STREETS Mid-Year AccomDlishments . 42 Concrete Replacement jobs . Grinding and prep work for paving of Stagecoach Road . Annual cleaning of Arroyo Grande, Tally Ho and Meadow creeks . Replaced walking planks on both sides of the Bridge Street bridge Key Issues I Work EffortS In Proaress . Continuing with concrete replacement . Asphalt grinding & repairs to roads . Tree trimming . Changing out signal LED's 52 --~-- - --.---- MANAGEMENT REPORTING SYSTEM MID-YEAR July 1. 2004 - December 31. 2004 FUND: SEWER FUND DEPARTMENT: PUBLIC WORKS DIVISION: UTILITIES I SEWER MAINTENANCE Mid-Year Accomplishments . Completed quarterly cleaning of lift stations . Repair pump motor for pump no. 1 at Lift Station NO.4 . Completed problem sewer main cleaning program . Installed four (4) inflow guards in manholes . Replaced air exchange fan motor at Lift Station NO.3 Key Issues I Work Efforts In Proaress . Sewer Lift Station No.1 design . RWQCB Annual Report . RWQCB Sewer Collection System Management Plan 53 -~._._~-~ --- MANAGEMENT REPORTING SYSTEM MID-YEAR July 1. 2004 - December 31.2004 FUND: WATER FUND DEPARTMENT: PUBLIC WORKS DIVISION: UTILITIES I WATER PRODUCTION Mid-Year Accomplishments . Pumped a total of 696.4 acre-feet of well water July 1st through December 31st. . Replaced 75 h.p. motor to Well #8 under warranty . Repair Brisco Booster Pump motor/pump . Installed new electronic controller to Well #9 Kev Issues I Work Efforts In ProGress . Well #9 filter media replacement . Well #10 design and construction 55 -----~-- --,'..-.----- MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31. 2004 FUND: WATER FUND DEPARTMENT: PUBLIC WORKS DIVISION: UTILITIES I WATER DISTRIBUTION Mid-Year Accomplishments . Completed replacing 40 water services in Valley Gardens . Completed Annual Valve Exercise Program, 1800 valves were exercised . Completed replacing 5 water main valves . Completed airlvacuum valve program, 99 valves were cleaned, lubed, flushed . Completed Stagecoach Road drainage pipe system Key Issues I Work Efforts In Proaress . Annual Water Main Flushing Program 56 ---- MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31. 2004 FUND: CAPITAL IMPROVEMENT PROGRAM DEPARTMENT: PUBLIC WORKS Mid-Year Accomplishments . Completed construction of the Fire Department Expansion project. . Completed the Valley Gardens Paving Project. . Completed the Stagecoach Water Seepage Project. . A consultant contract was awarded for replacement of the traffic signal at East Grand Avenue/Halcyon Road. Kev Issues I Work Efforts In Proaress . Awarded a contract and started construction of Reservoir NO.1. . Designed the Creekside Path, Phase \\I Lighting Project and awarded a construction contract. . Designed the Traffic Way Bridge Rail Project and awarded a construction contract. . Selected a design consultant and began the design of Well No. 10. . Began the design of Sewer Lift Station NO.1. . Designed the Thies/Keisler Tennis Court addition. . Selected a design consultant for the East Grand Avenue and Halcyon Road Traffic Signal . Selected a design consultant for the Brisco Road PA&ED. . Continued to coordinate with Caltrans for the design of the Traffic Signal at West Branch and EI Camino Real. 57 ""- -.---- MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: PARKS, RECREATION AND FACILITIES DIVISION: GENERAL RECREATION Mid-Year Accomplishments . Conducted the Summer Playground Program at Elm Street Park with an average of 40 children participating daily . Conducted 15 field trips to local businesses as well as hosting 6 local business visits to the Summer Playground Program . Conducted Winter Break Program at Elm Street Park with an average of 15 children participating daily Kev IssueslWork Efforts In-Proaress . All staff will complete or re-certify in CPR and First Aid training this Spring . Scheduling activities for the Spring Playground Program 58 --' - MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31. 2004 FUND: GENERAL FUND DEPARTMENT: PARKS, RECREATION AND FACILITIES DIVISION: PRE-SCHOOL Mid-Year Accomplishments . Conducted the Summer Pre-School Program with an average of 22 children participating . The Fall Pre-School Program operated with 88 students creating a wait list for all sessions of the preschool program . Took 60 preschoolers on a field-trip to Holloway's Tree Farm in December Kev IssuesIWork Efforts In-Proaress . All staff will complete or re-certify in CPR and First Aid training in May 59 -'-"~'-'--~--- MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: PARKS, RECREATION AND FACILITIES DIVISION: GOVERNMENT BUILDINGS Mid-Year Accomplishments . Created full-time position for Building Maintenance Worker due to amount of workload related to city facilities Key IssueslWork Efforts In-Proaress . Re-roof Woman's Club Community Center 60 MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: PARKS, RECREATION AND FACILITIES DIVISION: PARKS Mid-Year AccomDlishments . First Summer/ Fall Maintenance Period-Rancho Grande Park: Turf aeration, fertilization, soil conditioning, painting fence guard/ hand rails, hydroseedded a 2 acre perimeter of park, address flooding and drainage problems, open year round accommodating public's full use of facilities (picnic areas/gatherings, recreation, waste and litter removal, restrooms, irrigation, mowing, plant maintenance, etc.) . Installation of rail fence at Leisure Gardens. . Retrofit and repair Newport Ave. median stairs. . Tree related: tree appraisals, arborists reports for cost recovery and tree removal/ preservation issues, development inspections, root pruning, watering (including downtown village pots twice weekly), 25 tree plantings, pruning, etc. . Festivals: (including gathering materials, set up/take down, waste and litter removal, etc.) . Summer Carnival, Harvest Festival, Halloween Carnival, and Turkey Trot Fun Run. . Holiday decorations citywide and banners in the downtown village area. . Painting of Short St. public restrooms with plumbing repairs. . Regular accomplishments: waste and litter removal city wide, restroom maintenance daily (6 locations), turf maintenance, irrigation repair, backflow testing, BBQ area cleaning, bedding planter maintenance, weed abatement, concrete repair, gopher control, graffiti removal, assist other departments 61 (including Building Maintenance), work with volunteer service groups, provide great customer service, etc. Kev Issues I Work Efforts In Proaress . Criteria for determination of City vs. private citizen ownership of trees. . Annual tree pruning program citywide. . Playground drainage from water run off at Rancho Grande Park. . Strother Park concrete repair of BBQ area and installation of new concrete AD.A picnic tables. . Oro park sidewalk and driveway repair. . Elm Street Park irrigation replacement. . AD.A compliance. 62 ------_.~ MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: PARKS, RECREATION AND FACILITIES DIVISION: RECREATION ADMINISTRATION Mid-Year Accomplishments . Finalized agreement with Rotary Club of Arroyo Grande for Bandstand Project at Nelson Greenspace . Completed cost analysis for proposed Basketball/Recreation Center proposed by private citizens and possibly operated by the City of Arroyo Grande . Successfully negotiated Memorandum of Understanding with Arroyo Grande Police Officer's Association Kev IssueslWork Efforts In-Proaress . Begin work with volunteer groups, in coordination with Public Works Department, for Via Berros Pocket Park . Complete revisions to Community Tree Ordinance . Begin construction of Bandstand at Nelson Greenspace . Complete formatting and distribution of Summer Activity Guide 63 MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31. 2004 FUND: GENERAL FUND DEPARTMENT: PARKS, RECREATION AND FACILITIES DIVISION: RECREATION PROGRAMS Mid-Year Accomplishments: . Held a Summer Carnival on August 13th with 171 children participating. . Conducted the Halloween Carnival and Haunted Maze on October 30th with 960 participants. . Conducted the Holiday Decorati~ Contest for business and residences with 9 businesses receiving 1st, 2nd or 3 place awards and 21 residences receiving 1st, 2nd J or 3rd place awards. . Organized and completed the 2th Annual Turkey Trot Fun Run with 187 participants. The Arroyo Grande Lions Club sponsored the event with a $500 donation. . Organized Harvest Festival Activities including the Diaper Derby and Chili-Fest. . The noon-time sports program for the Lucia Mar Unified School District successfully operated at the Harloe Elementary school . The Parent's Night Out program ran successfully this fall with an average of 9 children participating on the first Friday of each month . Organized a variety of youth and adult contract classes including art, tennis, basketball, dog training and babysitting. . Completed the Summer Softball League with 68 teams participating. Key IssueslWork Efforts In-Proaress . Youth Wrestling registration and scheduling . Adult Basketball registration and scheduling . Spring softball registration and scheduling . Talent Show auditions and show . Egg Hunt preparations 64 ~~-~ -~ MANAGEMENT REPORTING SYSTEM . MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: PARKS, RECREATION AND FACILITIES DIVISION: CHILDREN IN MOTION Mid-Year Accomplishments . Children In Motion completed another successful Summer Day Camp at Ocean View Elementary School. Approximately 100 children a day participated in a variety of activities including: 14 field trips, 7 guest speakers, and theme based games, crafts and special events. The program also expanded our field trip area to include a very successful trip to the Santa Barbara Zoo. . School year programs continue to expand at Branch, Ocean View and Harloe elementary schools, which currently provide childcare services to approximately 230 children daily. . Three weeks of Winter Camp were successfully completed this past holiday break at Harloe Elementary School with an average attendance of 45 - 75 children per day. The children enjoyed a wide variety of winter activities, and also enjoyed a walk to sing carols at the senior center, a visit from Zoo to You, and a pizza party to end the session. . The Children in Motion Staff has attended several informative conferences, including topics such as: child abuse, disciplining with love, childcare activities, and working with special needs children. Key IssuesIWork Efforts In-Proaress . Staff will be doing a complete review of all licensing requirements and insure that sites are in full compliance with all rules and regulations 65 --- -- ---._-- . The Childcare Coordinator will review disaster policies and procedures at an upcoming staff meeting. . Staff will begin planning for our upcoming Spring Break and Summer Programs in February. . In May, all necessary staff will be completing re-certification for First Aid and CPR 66 MANAGEMENT REPORTING SYSTEM MID-YEAR Julv 1. 2004 - December 31.2004 FUND: GENERAL FUND DEPARTMENT: PARKS, RECREATION AND FACILITIES DIVISION: SOTO SPORTS COMPLEX 1 Mid-Year Accomplishments . Completed installation of ADA approved railings at Don Roberts Field . Completed installation of new windscreens at Theis/Keisler Tennis Courts . Renovated JC restrooms at the Complex Kev Issues I Work Efforts In Proaress . Field renovations currently underway at Pilg, Campbell,lkeda, Volunteer, Santos, Don Roberts and Porter Fields 67 -_.-..-