Agenda Packet 2005-04-12
CITY OF
City Council Agenda
Tony Ferrara Mayor Sleven Adams City Meneger
Joe Costello Mayor Pro Tem Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Welmore CilyCler1<
Jim Guthrie Council Member
Ed Arnold Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, APRIL 12, 2005
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO QRDER: 7:00 P.M.
2. ROLL CALL:
3. FLAG SALUTE: BOY SCOUT TROOP 26
4. INVOCAllj)N: PASTOR GEORGE LEPPER, PEACE LUTHERAN
CHURCH, ARROYO GRANDE
5. SPECIAL PRESENTATiONS:
5.a. Honorarv Proclamation Declarlna ADrll 2005 as "Month of the Child"
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only and all
further readings be waived.
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AGENDA SUMMARY - APRIL 12, 2005
PAGE 2
7. COMMUNITY COMMENTS AND SUGGES1l0NS:
This public comment period is an invitation to members of the community to present
issues, thoughts; or suggestions on matters not scheduled on this agenda. Comments
should be limited to those matters that are within the jurisdiction of the City Council. The
Brown Act restricts the Council from taking formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
. Direct City staff to assist or coordinate with you.
. A Council Member may state a desire to meet with you.
. It may be the desire of the Council to place your issue or matter on a future Council
agenda.
Please adhere to the following procedures when addressing the Council:
. Comments should be limited to 3 minutes or less.
. Your comments should be directed to the Council as a whole and not directed to
individual Council members.
. Slanderous, profane or personal remarks against any Council Member or member
of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any Council Member may request that any
item be withdrawn from the Consent Agenda to permit discussion or change the
recommended course of action. The City Council may approve the remainder of the
Consent Agenda on one motion.
8.a. Cash DI.bursement Ratification (PillOW)
Recommended ActIon: Ratify the listing of cash disbursements for the period March 16,
2005 through March 31, 2005.
8.b. Con.lderatlon of ADDroval of Mlnutn (WETMORE)
Recommended ActIon: Approve the minutes of the Regular City Meeting of March 22,
2005, as submitted.
8.c. ~ResoMlon Eatabll.hlna a Job DncrlDtion and Salarv Ranae for
I (ADAMS)
Recommended ActIon: Adopt Resolution.
8.d. Consideration of a Aareement for Consultant Services with Lee Wilson electric for
(SPAGNOLO)
Recommended ActIon: Approve an Agreement for Consultant Services with lee Wilson
Electric for traffic signal maintenance.
8.e. Con8ideratlon Qf . Resolution ADorovlna an Aareement for Maintenance of State
111,s1hwav 2%1 (SPAGNOLO)
Recommended ActIon: Adopt Resolution approving an Agreement with Caltrans for
Maintenance of State Highway 227, and authorize the Mayor to sign the Agreement.
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AGENDA SUMMARY - APRIL 12, 2005
PAGE 3
8. CONSENT AGENDA (continued}:
8.t Consideration to ADDroDriate Ad~ltional Funds for Construction of the Creekside
Path. Phase III I"lahtlna Protect (SPAGNOLO)
Recommended Action: Appropriate additional fundS in the amount of $6,000 for the
construction of the Creekside Path, Phase III Lighting Project, PW 2004-03 for
unanticipated expenses incurred during construction.
9. PUBLIC HE~ING~:
9.a. Consideration of Resolution Increaslna Operatlna Fees Based on Chanaes In the
Consumer Price IJKIex {(Lpn and AdlJBlon of a New Community Develooment Fee
(PILLOW)
Recommended Action: Adopt Resolution increasing operating fees by the January CPI
of 3.7%, and approve the establishment of a new operating fee for mailing labels.
9.b. ~ratlon of Reaunt 1rom South County Sanltarv Service for Intearated Sqlld
Waste Colll9tlon 8ftf Increase (ADAMS)
Recontmended ActIon: Adopt Resolution approving the integrated solid waste
coilection rate increase.
10. ~ON11tWEO BUSlttESS:
None.
11. ~:
11.a. Consideration of Resolution AdoDtlna ~ Affordabllltv Houslna Standards for
petermlnatlon of _mum Sa,.. ~ Housl.Dsl (ADAMS)
Recommended ActIon: Adopt Resolution.
11.b. Consideration of "L,et There ., -UsIhts" Program O)1anaes (STRONG)
Recommended ActIon: Approve revising the fixture, pole and lighting system design
and donations for remaining street lighting within the Village area to a new proposed
PG&E altemative.
12. pn:y CO\!W3bJWII~E8 ITEPa:
The following item(s) are placed on the agenda by a Council Member who would like to
receive feedback, direct staff to prepare information, and/or request a formal agenda
report be prepared and the item placed on a future agenda. No formal action can be
taken.
a) Request to forward comments to County Board of Supervisors on Cypress Ridge
Phase 2 project. (FERRARA)
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AGENDA SUMMARY - APRIL 12, 2005
PAGE 4
13. CII'l MANAGE~ I~J;
The following item(s) are ptaced on the agenda by the City Manager in order to receive
feedback and/or request direction from the Council. No formal action can be taken.
None.
14. CO~~ C.oM.,tlN,CA1lO~1:
CorrespondenceIComments as presented by the City Council.
15. liT AfF ((Q.MMUtiJCA l1QNJ:
Corresponc:lence/Comments as presented by the City Manager.
16. 11 N :
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that are
within the jurisdiction of the City Council. The Brown Act restricts the Council from taking
formal action on matters not published on the agenda.
17. AP.3IOURNM!ifi(
AA~t11A11111A1AA4AAAA1L1L1
All staff reports or other written documentation relating to each item of business referred to on the agenda are
on fDe in the Admlniatratlve Services Department and are available for public inapection and reproduction at
cost. If requested, the agenda shall be made availabfe in appropriate alternative formats to persons with a
disability, as required by the Americana with Disabilities Act. To make a request for disability-related
modification or aocommodatlon, contact the Administrative Services Department at 805-473-5414 as soon as
possible and at least 48 hou,. prior to the meeting date.
LLL1L11111A11111111111111
Note: This agenda was prepared and posted pursuant to Government Code SectIon 54954.2.
_..rroyogrande.org
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5.a.
OF
I
I ! \ \ \ I
/ ! ! I \. \\
~LIFOR~
1<<1 ~~
IIGt.o. ats ~ ~Ua5ng
April 2005 as "M~ cI ~ QJjId'
WHEREAS, SaturdaY. April 9. 2005, will commemorale the 27" annual "Day of the ChIld" celebration
during ChIldren's Day In the San Luis Obispo MIssion Plaza. A day where cbildren and families Interact
with the agencies and programs providing services throughout the County; iUtd
WHEREAS. the week of ~ child is a time to recognize that children's opportunities are our
responsibilities, and to recommit ourselves 10 ensuring that each and every cbDd experiences the type of
early environmenl - al home, al cbDd care, al school and In the community - that will promole their early
learning; and
WHEREAS, In San Luis Obispo Counry, there are approximalely 23,300cbDdren under 13 years of age who
bave working parents and need quality care; and
WHEREAS, In San Luis Obispo CountY, there are approximately 7,613 licensed cMdcare spaces; and
WHEREAS, quality cbDd care is no longer a fringe benefit bUI a necessity for working parents 10 be
productlve and bappy employees. Local employers need 10 be cbamplons In supporting the many
cballenges facing these working parents and families; and
WHEREAS, quality youth programs are essential for older cbDdren during the "OUI of school" hours,
whether or Dot their parents work outside of the home; and
WHEREAS, the City of Arroyo Grande recognizes that every moment In a child's life Is an opportunity for
thaI child 10 learn. and that the early years may delermlne whether a child succeeds In school and In life,
and that an children need al least one caring and loving adull In their lives; and that quality "out of
school" programs are also essential for the older child; and
WHEREAS, the activities of this month will provide an opportunitY 10 acknowledge qualitY youth and
early care and education programs, their dedicated staff, and to applaud their efforts 10 Improve the
quality, availability. and accessibilitY of such programs; and
WHEREAS, the San Luis Obispo ChIld Care Planning Councll and the San Luis Obispo County ChIld Abuse
Prevention Councll work cooperatively 10 coordinate the events and activities of ChIldren's Day In the
Plaza for the Day and Month of the ChIld; and
WHEREAS, all citizens are encouraged to develop the assets in cbUdren and to do wbat they can at work.
al home, and within the community to help young people make positive choices to avoid hlgh-rIsk
behaviors. Let us remember to listen to and watch the children around ~ to have patience and to allow
them the opportunity 10 enjoy the journey of dllldhood.
NOW, THEREFORE. BE IT RESOLVED, that I, Tony Ferrara, Mayor of the City of Arroyo Grande, on behalf
of the City Counell, do hereby proclaim April 2005 as "MONTH OF TIlE CHllD" which represenls
"CHllDREN'S OPPOR11JNITIES - OUR RESPONSIBIUllES", and April 9, 2005 as "DAY OF TIlE CHllD".
IN WITNESS WHEREOF, I bave hereunto sel my band and caused the Seal
of the City of Arroyo Grande to be affixed this 12~ day of April 2005.
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. :
~'flh"_'.'
- . \
H
TONY FaIRARA, MAYOR
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8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICESN
BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOr(j!J
SUBJECT: CASH DISBURSEMENT RATIFICATION
DATE: APRIL 12, 2005
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period March 16 through March 31, 2005.
FUNDING:
There is an $813,467.22 fiscal impact. All payments are within the existing budget.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendation;
. Do not approve staff's recommendation;
. Provide direction to staff.
Attachments:
Attachment 1 - Cash Disbursement Listing
Attachment 2 - March 18, 2005, Accounts Payable Check Register
Attachment 3 - March 18, 2005, Payroll Checks and Benefit Checks Register
Attachment 4 - March 25, 2005, Accounts Payable Check Register
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ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
7.n de 'PefIi<<t 0I?KMd 16 7~?KMd 31. 2005
~
April 12, 2005
Presented are the cash disbursements issued by the Department of Financial Services for
the period March 16 to March 31, 2005. Shown are cash disbursements by week of
occurrence and type of payment.
WEEK TYPE OF PAYMENT ATTACHMENT AMOUNT
March 18, 2005
Accounts Payable Cks 120054-120154 2 $ 300,790.57
Payroll Olecks and Benefit CJtecks 3 367;396.75
$ 676,186.82
March 25, 2005
Accounts Payable Cks 120155-120254 4 $ 137,280.40
'IWO-WEEKTOfAL $ 813,467.22
U:\MSWORD\CITY COUNCIL FORMS\CASH DISBURSEMENT SCHED wEXCEL WKS.doc
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CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND 10101 SPECIAL REVENUE FUNDS
Cihl Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Developmenl Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - ManagementInformation System 4202 - State AB3229 Cops Granl (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274)
Public Safety /Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street Lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation /Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS IFund 3501
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Streel Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
U:\MSWORD\OTY COUNOL FORMS\ CASH DISBURSEMENT SCHED wEXCEL WKS.doc
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ATTACHMENT 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
02/25/05 - 03/10/05
03/18/05
FUND 010 328,751.60 Salaries Full time 186,445.52
FUND 220 16,977.07 Salaries Part-Time - PPT 18,928.33
FUND 284 1,385.50 Salaries Part-Time - TPT 8,690.25
FUND 612 5,862.36 Salaries OverTime 15,262.08
FUND 640 14,419.72 Salaries Standby 376.76
367,396.25 Holiday Pay 960.17
Sick Pay 8,033.69
Annual Leave Buyback -
Vacation Buyback -
Sick Leave Buyback -
Vacation Pay 6,590.03
Comp Pay 3,204.94
Annual Leave Pay 5,523.25
PERS Retirement 53,295.15
Social Security 17,986.02
PARS Retirement 342.40
State Disability Ins. 1,068.54
Deferred Compensation 725.00
Health Insurance 32,382.34
Dental Insurance 4,171.42
Vision Insurance 928.55
Life Insurance 726.78
Long Term Disability 1,019.65
Uniform Allowance -
Car Allowance 500.00
Council Expense -
Employee Assistance 160.38
Boot Allowance -
Motor Pay 75.00
-
367,396.25
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8.b.
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MARCH 22, 2005
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Guthrie, Arnold, Mayor Pro Tern Costello and
Mayor Ferrara were present.
City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative
Services/City Clerk Wetmore, Chief of Police TerBorch, Director of
Financial Services Pillow, Director of Public Works/City Engineer
Spagnolo, and Assistant Planner Bergman.
3. FLAG SALUTE
Alvin Evenson, representing American Legion Post 136 led the Flag Salute.
4. INVOCATIQN
Pastor Robert Banker delivered the invocation.
5. SPECIAL PBE~ENTATIONS
None.
6. AGENDA REVIEW
6.a. Resolutions and Ordinances Read In l1ti8 Only
Mayor Pro Tern Costello moved, Council Member Dickens seconded, and the motion passed
unanimously that all resolutions and ordinances presented at the meeting shall be read in title
only and all further reading be waived.
7. Ct1lZENS' INPIJT. COMMENTS. NiP SUGGESl1~NS
None.
8. CONSi;NT AGENDA
Mayor Pro Tem Costello requested that Item a.h. be pulled for comment.
Mayor Ferrara requested that Item a.d. be pulled for comment.
Mayor Pro Tem Costello moved. and Council Mamber Guthrie seconded the motion to approve
Consent Agenda Items 8.a. through 8.m., with the exception of Items 8.d. and 8.h., with the
recommended courses of action. The motion carried on the following roll-call vote:
AYES: Costello, Guthrie, Dickens, Ferrara
NOES: None
ABSENT: AmoId
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CITY COUNCIL
MARCH 22, 2005
PAGE 2
8.a. Cash Disbursement Ratification.
Action: Ratified the listings of cash disbursements for the period March 1, 2005 - March
15, 2005.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of February 28,
2005.
8.c. Consideration of Cost Allocation Plan Update.
Action: Adopted the Fiscal Year 2005-06 Cost Allocation Plan.
8.e. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of March 8, 2005 as
submitted.
8.t. Consideration of a Resolution Revising the Records Retimtion Schedule for the
Police Department.
Action: Adopted Resolution No. 3824 revising the records retention schedule for the
Police Department.
8.g. Consideration of Appointment to the Citizens Transportation Advisory Committee.
Action: Approved the Mayor's recommendation to appoint Joel Couser to the Citizens
Transportation Advisory Committee (CTAC).
8.i. Consideration to Declare Surplus Property and Approve a Contract for Auction
Services.
Action: 1) Adopted Resolution No. 3825 declaring items to be placed on a surplus list
and requesting authorization for sale at public auction; and 2) Authorized the City
Manager to execute a contract with Bill Phelps Auction Services.
8.j. Consideration to Approve a Contract Extension with Mid State Plumbing to
Continue the Plumbing Retrofit Program.
Action: 1) Approved a one-year contract extension with Mid State Plumbing and Drain
Cleaning, Inc. to continue the City's Plumbing Retrofit Program in the amount of
$353.773.25; and 2) Appropriated an additional $230,000.00 from the Water
Neutralization Fund (Fund 226).
8.k. Consideration to Approve the Plans and Specifications and Authorization to Solicit
Bids for the Theis/Keisler Tennis Court Addition Project, PW 2004-02.
Action: 1) Approved the plans and specifications for the Theis/Keisler Tennis Court
Addition Project, PW 2004-02; 2) Authorized the. Public Works Department to solicit
public construction bids; 3) Found that the project is categorically exempt from CEQA
pursuant to Section 15301(e); and 4) Directed the Director of Administrative Services to
file a Notice of Exemption.
8.1. Consideration of Resolution Denying Amended Conditional Use Permit Case No.
04-001 to Allow a Financial Institution to Occupy Building J of the Five Cities
Shopping Center; 911 Rancho Parkway; Wells Fargo Bank.
Action: Adopted Resolution No. 3826 denying Amended Conditional Use Permit Case
No. 04-001 to allow a financial institution in Building "J" of the Five Cities Shopping
Center; 911 Rancho Parkway; Wells Fargo Bank.
8.m. Consideration of Resolution Accepting Grant Deed for Real Property Located at
206 N. Halcyon Road.
Action: 1) Adopted Resolution No. 3827 accepting a Grant Deed for real property
located at 206 N. Halcyon Road, 2) Authorized the City Manager to execute escrow
instructions and related documents; and 3) Authorized an appropriation of $5,400 from
the General Fund for escrow and related expenses.
-"- -----_.----
CITY COUNCIL
MARCH 22, 2005
PAGE 3
a.d. Consideration of Approval of City Investment Policy.
Recommended Action: Approve the City of Arroyo Grande Investment Policy.
Mayor Ferrara praised the work and research conducted by Financial Services Director Angela
Pillow to expand the City's investment options.
Mayor Pro Tem Costello moved, and Council Member Guthrie seconded the motion to approve
Consent Agenda Item 8.d. with the recommended course of action. The motion carried on the
following roll-call vote:
AYES: Costello, Guthrie, Dickens, Ferrara
NOES: None
" ABSENT: Arnold
a.h. Consideration of Council Appointments to the Traffic Commission and Senior
Advisory Commission.
Recommended Action: 1) Approve the recommendation of Mayor Pro Tem Costello to
appoint Matthew Brownlee to the Traffic Commission; and 2) Approve the
recommendation of Council Member Arnold to appoint Richard Jackson to the Senior
Advisory Commission.
Mayor Pro Tem Costello stated that his recommended appointment to the Traffic Commission,
Matthew Brownlee, was in the audience, and he thanked and acknowledged Mr. Brownlee's
willingness to serve the City in this capacity.
Mayor Pro Tem Costello moved, and Council Member Guthrie seconded the motion to approve
Consent Agenda Items 8.h. with the recommended courses of action. The motion carried on the
following roll-call vote:
AYES: Costello, Guthrie, Dickens, Ferrara
NOES: None
ABSENT: Arnold
9. PUBLIC HEARINGS
9.a. Consideration of Final Approval of Community Development Block Grant (CDBG)
Projects for Year 2005.
Assistant Planner Bergman presented the staff report and recommended the Council adopt a
Resolution approving Community Development Block Grant (CDBG) projects for Year 2005.
Mayor Ferrara opened the pUblic hearing, and when no one came forward to speak, he closed
the public hearing.
Council comments included support for allocation of 2005 CDBG funds as presented.
CITY COUNCIL
MARCH 22, 2005
PAGE 4
Council Member Dickens moved to adopt a Resolution as follows: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THOSE PROJECTS
TO BE FUNDED WITH THE CITY'S ALLOCATION OF PROGRAM YEAR 2005 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS'. Mayor Pro T em Costello seconded the
motion, and on the following roll-call vote:
AYES: Dickens, Costello, Guthrie, Ferrara
NOES: None
ABSENT: Arnold
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Proposed Budget Strategies for FY 2005-06IFY 2006-07.
City Manager Adams presented the staff report, which included an overview of budget strategies
for FY 2005-06 and FY 2006-07; an overview of major funding issues facing the City, including
State budget impacts, changes in the Citizens' Option for Public Safety Program (COPS)
Funding, PERS retirement rate increases, personnel costs, and increased fuel costs;
recommendations to generate cost savings and/or increased revenues, including the elimination
of the part-time fleet maintenance position, a reorganization of the Administration Office
Assistant position, a 2% decrease in services and supplies accounts, charging staff time to
housing funds when appropriate, expanding the City's investment portfolio, a reorganization of
the management information services structure, transferring CIP accounting services to the
Financial Services Department, increasing cost recovery efforts for public safety, a reduction in
worker's compensation costs, code enforcement reorganization savings, and a potential increase
in miscellaneous operating fees. City Manager Adams spoke about the need to update the Long
Range Financial Plan to more accurately. identify long-term needs and assess revenue trends.
He gave an overview of major projected future expenses, including street maintenance and
projects, transportation projects, City Hall complex improvements, other Americans With
Disabilities (ADA) improvements, police station expansion, drainage improvements, personnel
costs, vehicle replacement fund, and a fire ladder truck. City Manager Adams briefly reviewed
efficiency measures implemented to date and recommended staff be directed to research and
provide alternatives for new and increased revenue sources. He then reviewed the Vehicle
License Fee (VLF) Buyback Program and stated that although staff recommended that the City
not participate in the program at this time, that the Council provide direction to staff on this item.
In conclusion, City Manager Adams reviewed and recommended a proposed Financial Policy be
established to fund PERS costs.
City Manager Adams responded to questions from Council concerning the establishment of a
separate PERS fund; clarification regarding refunds from the worker's compensation program;
what the cost would be to update the operating (user) fee study and whether or not the City
could justify an increase in operating fees with a supplemental study; clarification regarding the
charging of staff time spent on housing projects; clarification concerning projected PERS
retirement rate increases; and a request for more detail on cost recovery for public safety.
CITY COUNCIL
MARCH 22, 2005
PAGE 5
Mayor Ferrara invited public comments on this item.
Susan Flores, Arroyo Grande, commented that new businesses are not being allowed to come in
to the City because of traffic issues and she wondered if allowing more business in would
generate more revenue to help the City's budget.
Hearing no further public comments, Mayor Ferrara closed the item to public comment.
Council comments included support for the proposed budget strategies as outlined in the staff
report; a majority of Council members agreed not to pursue the VLF Buyback Program at this
time; there was consensus to pursue and seek alternative funding sources for transportation
projects; agreement that cost recovery efforts should be increased, however, staff was advised
to be cautious about those efforts so citizens would not be discouraged from calling for
emergency service; and support for the proposed strategy for funding ADA improvements within
the City.
Mayor Pro Tem Costello moved to approve the proposed budget strategies for FY 200S-06 and
FY 2006-07 and direct staff to provide information on alternatives for new or increased long-term
revenue sources. Council Member Guthrie seconded the motion, and on the following roll call
vote:
AYES: Costello, Guthrie, Dickens, Ferrara
NOES: None
ABSENT: Arnold
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
12. CITY COUNCIL REPORTS
a. MAYOR TONY M. FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOGlSLORTA). The SLOCOG Executive Committee met; there
are some limited Transportation Enhancement funds available (Le., specifically for
crosswalks); SLOCOG will be distributing a request for projects.
(2) South San Luis Obispo County Sanitation District (SSLOCSD). A public
hearing was held on the issue with the Zone 1/1A creek project; outside legal
counsel issued an opinion that the Sanitation District is not subject to County's
assessment or increased assessment for Zone 1/1A. Operation of the Plant was
impacted due to some systems that were down for repair; there was also a
volume increase due to the rain.
(3) Other. None.
b. MAYOR PRO TEM JOE COSTELLO:
(1) Zone 3 Water Advisory Board. Met March 17111; largest issue discussed was the
non-approval of the Habitat Conservation Plan for Lopez.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Air Pollution Control District (APCD). Meets tomorrow, March 23rd.
(4) Other. Next meeting of Fire Oversight Committee is Apri11SII1.
CITY COUNCIL
MARCH 22, 2005
PAGE 6
c. COUNCIL MEMBER JIM DICKENS:
(1) South County Area Transit (SCAT). No report.
(2) South County Youth Coalition. Next meeting is Thursday, March 24th.
(3) Other. None.
d. COUNCIL MEMBER JIM GUTHRIE:
(1) Economic Vitality Corporation (EVC). Reported that EVC is still without an
Executive Director; continuing with recruitment. Next meeting is March 30th.
(2) Other. None.
e. COUNCIL MEMBER ED ARNOLD: (ABSENT)
(1) Integrated Waste Management Authority Board (IWMA). No report.
(2) California Joint Powers Insurance Authority (CJPIA). No report.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS:
Council Member Dickens referred to the Busick Tract (County) and stated he had heard that a
Draft Environmental Impact Report (EIR) or a Supplement to the Draft EIR had been released
and requested that staff follow-up and respond appropriately based on previous Council
comments concerning circulation around this area behind the High School.
14. CITY MANAGER ITEMS:
None.
15. COUNCIL COMMUNICAl1QNS:
Mayor Ferrara repOrted that he met with other Mayors, City Managers, and County
representatives to discuss a potential countywide sales tax increase.
16. STAFF COMMUNICATIONS:
None.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
None.
18. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 8:35 p.m.
Tony Ferrara, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
B.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER fr
BY: KAREN SISKO, HUMAN RESOURCES MANAGER 1/$--
SUBJECT: CONSIDERATION OF A RESOLUTION ESTABLISHING A JOB
DESCRIPTION AND SALARY RANGE FOR THE POSITION OF
INFORMATION TECHNOLOGY MANAGER
DATE: APRIL 12,2005
RECOMMENDATION:
It is recommended the City Council adopt a resolution establishing a job description and
salary range for the position of Information Technology Manager.
FUNDING:
The position has been funded under contractual services in the Management
Information Systems (MIS) bUdget for the past four years. The position would be
moved from contractual services to a full-time position. No additional funding is
required.
DISCUSSION:
In FY 2001-02, the City began contracting with the Information Services Division of the
County of San Luis Obispo for maintenance of the City's computer system. The City's
full-time classification of Computer Support Technician was replaced with a full-time
contract employee through the County. The County is raising the overhead they charge
the City for this position and is changing direction with their outsourcing of services,
which makes it more cost effective for the City to transfer this position in-house. The
City will maintain a contract with the County for minimal specialized support when
required. An updated job description has been developed to reflect the current duties
that will be performed by the Information Technology Manager.
The Information Technology Manager will be a management position with a salary
range of M-45, $4,8761month - $5,929/month. This salary range is consistent with the
range offered by the County and is competitive with the local government market in San
Luis Obispo County.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendation;
. Do not approve staffs recommendation;
. Modify as appropriate and approve staffs recommendation; or
e Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING A JOB DESCRIPTION AND
SALARY RANGE FOR THE POSITION OF INFORMATION
TECHNOLOGY MANAGER
WHEREAS, the City of Arroyo Grande ("City") has been contracting with the County of
San Luis Obispo ("County") for information services since July 1, 2001; and
WHEREAS, the cost to contract for information services with the County is increasing
and the County is changing direction with regards to the outsourcing of their services,
making it more cost effective for the City to transfer this position in-house; and
WHEREAS, the City Council of the City of Arroyo Grande deems it in the best interest
of the City to establish a job description for the position of Information Technology
Manager, a copy of which is attached hereto as Exhibit "A" and incorporated herein by
this reference; and
WHEREAS, the City Council of the City of Arroyo Grande deems it in the best interest
of the City to establish a salary range for the Information Technology Manager on the
management salary scale of M-45 and afford it the benefits of the management
classification.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo
Grande that the position of Information Technology Manager is hereby established to
perform the duties and responsibilities set forth in the job description attached hereto as
Exhibit "A" and the salary range be set for this position on the management salary scale
at M-45. This Resolution shall become effective as of July 1, 2005.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2005.
----
RESOLUTION NO.
PAGE 2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED TO AS FORM:
TIMOTHY CARMEL, CITY ATTORNEY
,----
.--'-""._.~._-_._-",,--, " "- . ~'---_.......""
EXHIBIT "An
CITY OF ARROYO GRANDE
INFORMATION TECHNOLOGY MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the
job.
JOB OBJECTIVES
To assume responsibility for the overall operation and maintenance of computerized information
and related systems for the City; to provide recommendations for the implementation of new
systems; to serve as the City's Systems Administrator; to troubleshoot system problems and make
repairs as needed; to provide training on computer systems and software applications; and to
assist in budget preparation for the Information Technology Department.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Director of Administrative Services.
ESSENTIAL FUNCTION STATEMENTS
The following tasks are typical for positions in this classification. Any single position may not
perform all of these tasks and/or may perform similar related tasks not listed here:
1. Assume responsibility for the operation and maintenance of computerized information and
related systems for the City.
2. Monitor computer system operations and use; perform overall maintenance and make
necessary repairs; schedule complex maintenance or repairs with outside vendors; ensure
adherence to contract guidelines.
3. Maintain network servers including user account maintenance and policy administration.
4. Monitor network security and performance; identify unauthorized access and potential
security risks; participate in projects to enhance network security operations.
5. Serve as the City's System Administrator; set up and administration of all City servers and
network components; establish and maintain system backup procedures.
6. Design, install and support LAN's and WAN's.
7. Install and configure PC's and automation hardware.
8. Purchase hardware and software for City use.
9. Develop, coordinate and conduct in-house training on computer systems and associated
hardware and software components.
10. Provide user support services; respond to questions for assistance; resolve and/or
troubleshoot operational problems.
11. Create minor multi-user data bases for the City as requested by management.
CITY OF ARROYO GRANDE
Information Technology Manager (Continued)
12. Participate in budget preparation for the Information Technology Department and make
recommendations to City management.
13. Prepare and maintain system documentation.
14. Maintain computer equipment and software inventory.
15. Coordinate maintenance issues with departments.
16. Serve as an advisor to the City's Computer Technology Committee; provide
recommendations for new systems including equipment and software needs.
17. Coordinate disposition of surplus equipment pursuant to City policies.
18. Respond to after-hour emergency requests.
19. Communicate effectively, both orally and in writing.
20. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledae of:
Operations, services and activities of an information systems support program.
Operational characteristics of various computer systems, applications, security, and
peripheral equipment.
Principles and practices of computer science and information systems.
Methods and techniques used in the installation, troubleshooting, upgrading and problem
resolution of information systems hardware, software and peripheral devices.
System documentation.
Project budgeting.
LANIWAN systems design.
Personal computer hardware and software components.
Principals of hardware and software configuration and installation.
Pertinent Federal, State and local codes, laws and regulations.
Abllltv to:
Assume responsibility for the operation and maintenance of City-wide computer information
and related systems.
Provide recommendations and purchase new systems including hardware and software.
Serve as the City's System Administrator.
Monitor and maintain network security.
Troubleshoot problems to successful resolution; perform required maintenance and make
necessary repairs to computer systems and related equipment.
Develop system design proposals.
Provide training on computer system operations and applications.
Respond to requests for assistance from system users.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of
work.
CITY OF ARROYO GRANDE
Information Technology Manager (Continued)
Stay abreast of emerging and changing technologies.
Work in a safe and efficient manner.
Education and EXDerlence Guidelines
Any combination of education and experience that would likely provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Graduation from an accredited four-year college or university with a degree in data
processing, computer science, management information systems or a closely related field; or
equivalent job-related work experience supplemented by college level course work in
computer science, information systems or a related field.
EXDerience:
Four years of increasingly responsible technical information systems or computer support
experience in a networked environment. Knowledge of municipal government systems is
desirable.
LlcenseslCertlficates
Possession of, or ability to obtain, an appropriate valid driver's license.
A Microsoft Certified System Engineer/Administrator (MCSElMSCA) certification or ability to
obtain certification within twelve months of employment.
WORKING CONDITiONS
Environmental Conditions:
Office environment; exposure to computer screens. Outside travel between City department
locations. May occasionally have to work outside or under buildings.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for
sitting for prolonged periods of time; extensive use of computer keyboard; visual acuity to
read computer screens; occasional bending, stooping, reaching, and lifting of up ~o 50
pounds.
B.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ,j!J{
SUBJECT: CONSIDERATION OF AN AGREEMENT FOR CONSULTANT
SERVICES WITH LEE WILSON ELECTRIC FOR TRAFFIC SIGNAL
MAINTENANCE
DATE: APRIL 12, 2005
RECOMMENDATION:
It is recommended that the Council approve the attached Agreement for Consultant
Services with Lee Wilson Electric for traffic signal maintenance.
FUNDING:
Funding for traffic signal maintenance in the amount of $50,000 was budgeted in fiscal
year (FY) 2004/05. The remaining balance as of the end of January is $22,270. The
estimated cost to perform the remainder of the signal maintenance for FY 2004/05 is
$21,000.
DISCUSSION:
The City contracts for services to maintain the twelve (12) existing traffic signals. Lee
Wilson Electric has been performing this service for the last fourteen years. The current
agreement with Lee Wilson Electric was a five-year agreement that expired on February
28, 2005.
Signal maintenance includes routine inspection of the equipment including the signal
heads, lamps, inductor loops, pedestrian push buttons and cleaning of the signal control
cabinet. All intersections are listed in Exhibit "A" of the attached Agreement for
Consultant Services. The present cost each month for maintenance is approximately
$126 per intersection. The new Agreement provides for an increase of $24 per
intersection and reflects an increase in labor and material for the work listed in Exhibit
"A".
Staff recommends that a new five-year agreement with Lee Wilson Electric be approved
based on their knowledge and experience with the City's traffic signal system, past
performance and timely emergency response.
CITY COUNCIL
CONSIDERATION OF SERVICE AGREEMENT WITH LEE WILSON ELECTRIC FOR
MAINTENANCE OF TRAFFIC SIGNALS
APRIL 12, 2005
PAGE 2
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve the attached service agreement;
. Modify as appropriate and approve the service agreement;
. Reject the agreement and direct staff to prepare a request for qualification for
distribution to selected contractors;
. Provide direction to staff
Attachment: Agreement for Consultant Services
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT, is made and effective as of May 1, 2005, between LEE WILSON
ELECTRIC ("Consultant"), and the CITY OF ARROYO GRANDE, a Municipal
Corporation ("City"). In consideration of the mutual covenants and conditions set forth
herein, the parties agree as follows:
1. TERM
This Agreement shall commence on May 1, 2005 and shall remain and continue
in effect until April 30, 2010, unless sooner terminated pursuant to the provisions of this
Agreement.
2. SERVICES
Consultant shall perform the tasks described and comply with all terms and
provisions set forth in Exhibit "A", attached hereto and incorporated herein by this
reference.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her
ability, experience and talent, perform all tasks described herein. Consultant shall
employ, at a minimum generally accepted standards and practices utilized by persons
engaged in providing similar services as are required of Consultant hereunder in
meeting its obligations under this Agreement.
4. AGREEMENT ADMINISTRATION
City's Public Works Director/City Engineer shall represent City in all matters
pertaining to the administration of this Agreement. Bud Wilson shall represent
Consultant in all matters pertaining to the administration of this Agreement.
5. PAYMENT
The City agrees to pay the Consultant in accordance with the payment rates and
terms set forth in Exhibit "B", attached hereto and incorporated herein by this reference.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE
(a) The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant at
least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
Page 1 of 16
(b) In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Consultant the actual value of the work performed up to the time of
termination, provided that the work performed is of value to the City. Upon termination
of the Agreement pursuant to this Section, the Consultant will submit an invoice to the
City pursuant to Section 5.
7. TERMINATION ON OCCURRENCE OF STATED EVENTS
This Agreement shall terminate automatically on the occurrence of any of the
following events:
(a) Bankruptcy or involvency of any party;
(b) Sale of Consultant's business; or
(c) Assignment of this Agreement by Consultant without the consent of City.
(d) End of the Agreement term specified in Section 1.
8. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement
shall constitute a default. In the event that Consultant is in default for cause under the
terms of this Agreement, City shall have no obligation or duty to continue compensating
Consultant for any work performed after the date of default and can terminate this
Agreement immediately by written notice to the Consultant. If such failure by the
Consultant to make progress in the performance of work hereunder arises out of causes
beyond the Consultant's control, and without fault or negligence of the Consultant, it
shall not be considered a default.
(b) If the City Manager or his/her delegate determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, he/she
shall cause to be served upon the Consultant a written notice of the default. The
Consultant shall have ten (10) days after service upon it of said notice in which to cure
the default by rendering a satisfactory performance. In the event that the Consultant
fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Agreement.
9. LAWS TO BE OBSERVED. Consultant shall:
(a) Procure all permits and licenses, pay all charges and fees, and give all
notices which may be necessary and incidental to the due and lawful prosecution of the
services to be performed by Consultant under this Agreement;
(b) Keep itself fully informed of all existing and proposed federal, state and
local laws, ordinances, regulations, orders, and decrees which may affect those
engaged or employed under this Agreement, any materials used in Consultant's
Page 2 of 16
performance under this Agreement, or the conduct of the services under this
Agreement;
(c) At all times observe and comply with, and cause all of its employees to
observe and comply with all of said laws, ordinances, regulations, orders, and decrees
mentioned above;
(d) Immediately report to the City's Contract Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders,
and decrees mentioned above in relation to any plans, drawings, specifications, or
provisions of this Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law
or in equity occasioned by failure of the Consultant to comply with this Section.
10. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts, and other such information required by City that relate
to the performance of services under this Agreement. Consultant shall maintain
adequate records of services provided in sufficient detail to permit an evaluation of
services. All such records shall be maintained in accordance with generally accepted
accounting principles and shall be clearly identified and readily accessible. Consultant
shall provide free access to the representatives of City or its designees at reasonable
times to such books and records; shall give City the right to examine and audit said
books and records; shall permit City to make transcripts therefrom as necessary; and
shall allow inspection of all work, data, documents, proceedings, and activities related to
this Agreement. Such records, together with supporting documents, shall be maintained
for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files,
surveys, notes, and other documents prepared in the course of providing the services to
be performed pursuant to this Agreement shall become the sole property of the City and
may be used, reused, or otherwise disposed of by the City without the permission of the
Consultant. With respect to computer files, Consultant shall make available to the City,
at the Consultant's office and upon reasonable written request by the City, the
necessary computer software and hardware for purposes of accessing, compiling,
transferring, and printing computer files.
11. INDEMNIFICATION
(a) Indemnification for Professional Liabilitv. When the law establishes a
professional standard of care for Consultant's Services, to the fullest extent permitted by
law, Consultant shall indemnify, protect, defend and hold harmless City and any and all
of its officials, employees and agents ("Indemnified Parties") from and against any and
Page 3 of 16
all losses, liabilities, damages, costs and expenses, including attorney's fees and costs
to the extent same are caused in whole or in part by any negligent or wrongful act, error
or omission of Consultant, its officers, agents, employees or subContractors (or any
entity or individual that Consultant shall bear the legal liability thereof) in the
performance of professional services under this agreement.
(b) Indemnification for Other Than Professional Liabilitv. Other than in the
performance of professional services and to the full extent permitted by law, Consultant
shall indemnify, defend and hold harmless City, and any and all of its employees,
officials and agents from and against any liability (including liability for claims, suits,
actions, arbitration proceedings, administrative proceedings, regulatory proceedings,
losses, expenses or costs of any kind, whether actual, alleged or threatened, including
attorneys fees and costs, court costs, interest, defense costs, and expert witness fees),
where the same arise out of, are a consequence of, or are in any way attributable to, in
whole or in part, the performance of this Agreem~nt by Consultant or by any individual
or entity for which Consultant is legally liable, including but not limited to officers,
agents, employees or subContractors of Consultant.
(c) General Indemnification Provisions. Consultant agrees to obtain executed
indemnity agreements with provisions identical to those set forth here in this section
from each and every subContractor or any other person or entity involved by, for, with or
on behalf of Consultant in the performance of this agreement. In the event Consultant
fails to obtain such indemnity obligations from others as required here, Consultant
agrees to be fully responsible according to the terms of this section. Failure of City to
monitor compliance with these requirements imposes no additional obligations on City
and will in no way act as a waiver of any rights hereunder. This obligation to indemnify
and defend City as set forth here is binding on the successors, assigns or heirs of
Consultant and shall survive the termination of this agreement or this section.
(d) Indemnitv Provisions for Contracts Related to Construction. Without
affecting the rights of City under any provision of this Agreement, Consultant shall not
be required to indemnify and hold harmless City for liability attributable to the active
negligence of City, provided such active negligence is determined by agreement
between the parties or by the findings of a court of competent jurisdiction. In instances
where City is shown to have been actively negligent and where City's active negligence
accounts for only a percentage of the liability involved, the obligation of Consultant will
be for that entire portion or percentage of liability not attributable to the active
negligence of City.
12. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit "C" attached hereto and
incorporated herein as though set forth in full.
Page 4 of 16
13. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly
independent Consultant. The personnel performing the services under this Agreement
on behalf of Consultant shall at all times be under Consultant's exclusive direction and
control. Neither City nor any of its officers, employees, or agents shall have control over
the conduct of Consultant or any of Consultant's officers, employees, or agents, except
as set forth in this Agreement. Consultant shall not at any time or in any manner
represent that it or any of its officers, employees, or agents are in any manner officers,
employees, or agents of the City. Consultant shall not incur or have the power to incur
any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Consultant in connection with
performance of this Agreement. Except for the fees paid to Consultant as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Consultant
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services
hereunder.
14. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is
used against or in concert with any officer or employee of the City of Arroyo Grande in
connection with the award, terms or implementation of this Agreement, including any
method of coercion, confidential financial arrangement, or financial inducement. No
officer or employee of the City of Arroyo Grande will receive compensation, directly or
indirectly, from Consultant, or from any officer, employee or agent of Consultant, in
connection with the award of this Agreement or any work to be conducted as a result of
this Agreement. Violation of this Section shall be a material breach of this Agreement
entitling the City to any and all remedies at law or in equity.
15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the project
during his/her tenure or for one year thereafter, shall have any interest, direct or indirect,
in any agreement or sub-agreement, or the proceeds thereof, for work to be performed
in connection with the project performed under this Agreement.
16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall
be considered confidential and shall not be released by Consultant without City's prior
written authorization. Consultant, its officers, employees, agents, or subContractors,
shall not without written authorization from the City Manager or unless requested by the
Page 5 of 16
City Attorney, voluntarily provide declarations, letters of support, testimony at
depositions, response to interrogatories, or other information concerning the work
performed under this Agreement or relating to any project or property located within the
City. Response to a subpoena or court order shall not be considered "voluntary"
provided Consultant gives City notice of such court order or subpoena.
(b) Consultant shall promptly notify City should Consultant, its officers,
employees, agents, or subcontractors be served with any summons, complaint,
subpoena, notice of deposition, request for documents, interrogatories, request for
admissions, or other discovery request, court order, or subpoena from any person or
party regarding this Agreement and the work performed thereunder or with respect to
any project or property located within the City. City retains the right, but has no
obligation, to represent Consultant and/or be present at any deposition, hearing, or
similar proceeding. Consultant agrees to cooperate fully with City and to provide the
opportunity to review any response to discovery requests provided by Consultant.
However, City's right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
17. NOTICES
Any notice which either party may desire to give to the other party under this
Agreement must be in writing and may be given either by (i) personal service, (ii)
delivery by a reputable document delivery service, such as but not limited to, Federal
Express, which provides a receipt showing date and time of delivery, or (iii) mailing in
the United .States Mail, certified mail, postage prepaid, return receipt requested,
addressed to the address of the party as set forth below or at any other address as that
party may later designate by notice:
To City: City of Arroyo Grande
Public Works Director
214 E. Branch Street
Arroyo Grande, CA 93420
To Consultant: Lee Wilson Electric
P. O. Box 250
Arroyo Grande, CA 93421-0250
18. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part
thereof, without the prior written consent of the City.
Page 6 of 16
19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of
California shall govern the rights, obligations, duties, and liabilities of the parties to this
Agreement and also govern the interpretation of this Agreement. Any litigation
.concerning this Agreement shall'take place in the superior or federal district court with
jurisdiction over the City of Arroyo Grande.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to
the obligations of the parties described in this Agreement. All prior or contemporaneous
agreements, understandings, representations, and statements, or written, are merged
into this Agreement and shall be of no further force or effect. Each party is entering into
this Agreement based solely upon the representations set forth herein and upon each
party's own independent investigation of any and all facts such party deems material.
21. TIME
City and Consultant agree that time is of the essence in this Agreement.
22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of the City's Request for Proposal, Exhibit
"0", attached hereto and incorporated herein by this reference, and the contents of the
proposal submitted by the Consultant, Exhibit "E", attached hereto and incorporated
herein by this reference. In the event of conflict, the requirements of City's Request for
Proposals and this Agreement shall take precedence over those contained in the
Consultant's proposals.
23. CONSTRUCTION
The parties agree that each has had an opportunity to have their counsel review
this Agreement and that any rule of construction to the effect that ambiguities are to be
resolved against the drafting party shall not apply in the interpretation of this Agreement
or any amendments or exhibits thereto. The captions of the sections are for
convenience and reference only, and are not intended to be construed to define or limit
the provisions to which they relate.
24. AMENDMENTS
Amendments to this Agreement shall be in writinq and shall be made only with
the mutual written consent of all of the parties to this Agreement.
Page 7 of 16
25. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Consultant and has the authority to bind Consultant to the performance of
its obligations hereunder.
Page 8 of 16
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF ARROYO GRANDE CONSULTANT
By: By: -
Tony M. Ferrara, Mayor
Its:
Attest: (Title)
Kelly Wetmore, City Clerk
Approved As To Form:
Timothy J. Carmel, City Attorney
Page 9 of 16
- ---" -~-_.
EXHIBIT A
SCOPE OF WORK
The Contractor shall perform routine inspection of equipment and operation of traffic
signals at intersections listed below on a monthly basis, including 1) inspect, clean and
vacuum cabinets; 2) clean and vacuum filters and replace as necessary; 3) inspect all
lamps and replace as necessary; 4) inspect all heads, back plates and visors; 5) inspect
all traffic loops; 6) check operation of all pedestrian push buttons; and 7) complete log
entry in controller log.
LIST OF INTERSECTIONS:
1 ) EAST GRAND AVENUE & ELM STREET
2) EAST GRAND AVENUE & HALCYON ROAD
3) HALCYON ROAD & FAIR OAKS AVENUE
4) EAST GRAND AVENUE & COURTLAND STREET
5) EAST GRAND AVENUE PED,CROSSING
6) OAK PARK & JAMES WAY (Arroyo Grande pays 50%; Pismo Beach pays
50%)
7) OAK PARK & EL CAMINO REAL (Arroyo Grande pays 50%; Grover Beach
pays 50%)
8) OAK PARK & WEST BRANCH (Arroyo Grande pays 62.5%; Pismo Beach
pays 37.5%)
9) WEST BRANCH & RANCHO PAR'f0NAY
10) EL CAMINO REAL.& BRISCO ROAD
11 ) WEST BRANCH & TOWN CENTER DRIVE
12) FAIR OAKS & VALLEY ROAD
Contractor agrees to maintain a 24-hour per day emergency service for the
replacement of burned out lamps or controller malfunctions. The replacement of
burned out lamps need not be on an emergency basis provided there are at least
two indications still operative for each direction of travel. In such cases replacement
shall be handled as soon as possible in a routine manner. Payment shall be on a
time and material basis per Exhibit "B".
CITY OF ARROYO GRANDE - LIST OF EMERGENCY PERSONNEL
1) Chad Steil Home:489-5612
Cell: 459-5817
2) Bud Wilson Home:461-3233
Cell: 459-5807
Page 10 of 16
EXHIBIT B
PAYMENT SCHEDULE
CITY OF ARROYO GRANDE - LABOR, EQUIPMENT & MATERIAL RATES
1 ) MONTHLY MAINTENANCE CHARGE.. .$150.00/MONTH/INTERSECTION
2) TIME & MATERIAL LABOR
STRAIGHT TIME (M-F 7:30 am - 3:30 pm) .
$68.00/hour
OVERTIME (M-F 3:30 pm ~ 7:30 am, all day SATURDAY)
$95.00/hour
DOUBLE TIME (SUNDAYS & HOLIDAYS)
$120.00/hour
3) EQUIPMENT RATES:
SERVICE TRUCK: $10.00/hour
BUCKET TRUCK: $40.00/hour
CRANE TRUCK: $36.00/hour
4) MATERIAL TO BE BILLED AT COST + 15%
Page 11 of 16
EXHIBIT C
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will
maintain insurance in conformance with the requirements set forth below. Consultant
will use existing coverage to comply with these requirements. If that existing coverage
does not meet the requirements set forth here, Consultant agrees to amend,
supplement or endorse the existing coverage to do so. Consultant acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum
amount of coverage required. Any insurance proceeds available to City in excess of the
limits and coverage required in this agreement and which is applicable to a given loss,
will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy from CG 00 01 or the exact equivalent. Defense costs must be
paid in addition to limits. There shall be no cross liability exclusion for claims or suits by
one insured against another. Limits are subject to review but in no event less than
$1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Consultant or Consultant's employees will use personal autos
in any way on this project, Consultant shall provide evidence of personal auto liability
coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Any such coverage provided under an umbrella liability policy shall include a
drop down provision providing primary coverage above a maximum $25,000 self-
insured retention for liability not covered by primary but covered by the umbrella.
Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured's liability is determined, not requiring actual payment by the insured first. There
shall be no cross liability exclusion precluding coverage for claims or suits by one
insured against another. Coverage shall be applicable to City for injury to employees of
Page 12 of 16
Consultant, subContractors or others involved in the Work. The scope of coverage
provided is subject to approval of City following receipt of proof of insurance as required
herein. Limits are subject to review but in no event less than $ per
occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designated to protect against acts, errors or
omissions of the Consultant and "Covered Professional Services" as designated in the
policy must specifically include work performed under this agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay
on behalf of' the insured and must include a provision establishing the insurer's duty to
defend. The policy retroactive date shall be on or before the effective date of this
agreement.
Insurance procured pursuant to these requirements shall be written by insurer that are
admitted carriers in the state California and with an A.M. Bests rating of A- or better and
a minimum financial'size VI/.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third party general
liability coverage required herein to include as additional insureds City, its officials
employees and agents, using standard ISO endorsement No. CG 2010 with an edition
prior to 1992. Consultant also agrees to require all Consultants, and subContractors to
do likewise.
2. No liability insurance coverage provided to comply with this Agreement
shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of
subrogation prior to a loss. Consultant agrees to waive subrogation rights against City
regardless of the applicability of any insurance proceeds, and to require all Consultants
and subContractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or
applicable to this agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement or any other agreement relating to the City or its
operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been first
submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve
to eliminate so-called "third party action over" claims, including any exclusion for bodily
injury to an employee of the insured or of any Consultant or subcontractor.
Page 13 of 16
6. All coverage types and limits required are subject to approval, modification
and additional requirements by the City, as the need arises. Consultant shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or reduction
of discovery period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an additional
insured endorsement to Consultant's general liability policy, shall be delivered to City at
or prior to the execution of this Agreement. In the event such proof of any insurance is
not delivered as required, or in the event such insurance is canceled at any time and no
replacement coverage is provided, City has the right, but not the duty, to obtain any
insurance it deems necessary to protect its interests under this or any other agreement
and to pay the premium. Any premium so paid by City shall be charged to and promptly
paid by Consultant or deducted from sums due Consultant, at City option.
8. . Certificate(s) are to reflect that the insurer will provide 30 days notice to
City of any cancellation of coverage. Consultant agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to
mail written notice of cancellation imposes no obligation, or that any party will
"endeavor" (as opposed to being required) to comply with the requirements of the
certificate.
9. It is acknowledged by the parties of this agreement that all insurance
coverage required to be provided by Consultant or any subContractor, is intended to
apply first and on a primary, noncontributing basis in relation to any other insurance or
self insurance available to City.
10. Consultant agrees to ensure that subContractors, and any other party
involved with the project who is brought onto or involved in the project by Consultant,
provide the same minimum insurance coverage required of Consultant. Consultant
agrees to monitor and review all such coverage and assumes all responsibility for
ensuring that such coverage is provided in conformity with the requirements of this
section. Consultant agrees that upon request, all agreements with subContractors and
others engaged in the project will be submitted to City for review.
11. Consultant agrees not to self-insure or to us!'! any self-insured retentions
or deductibles on any portion of the insurance required herein and further agrees that it
will not allow any Consultant, subContractor, Architect, Engineer or other entity or
person in any way involved in the performance of work on the project contemplated by
this agreement to self-insure its obligations to City. If Consultant's existing coverage
includes a deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At the time the City shall review options with the
Consultant, which may include reduction or elimination of the deductible or self-insured
retention, substitution of other coverage, or other solutions.
Page 14 of 16
12. The City reserves the right at any time during the term of the contract to
change the amounts and types of insurance required by giving the Consultant ninety
(90) days advance written notice of such change. If such change results in substantial
additional cost to the Consultant, the City will negotiate additional compensation
proportional to the increase benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps
that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on
the part of City to inform Consultant of non-compliance with any insurance requirements
in no way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or
its employees or agents face an exposure from operations of any type pursuant to this
agreement. This obligation applies whether or not the agreement is canceled or
terminated for any reason. Termination of this obligation is not effective until City
executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein
expiring during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. A coverage binder or letter from
Consultant's insurance agent to this effect is acceptable. A certificate of insurance
and/or additional insured endorsement as required in these specifications applicable to
the renewing or new coverage must be provided to City within five days of the expiration
of the coverages.
17. The provisions of any workers' compensation or similar act will not limit
the obligations of Consultant under this agreement. Consultant expressly agrees not to
use any statutory immunity defenses under such laws with respect to City, its
employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as
a waiver of any coverage normally provided by any given policy. Specific reference to a
given coverage feature is for purposes of clarification only as it pertains to a given issue,
and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct
from any other provision in this agreement and are intended by the parties here to be
interpreted as such.
Page 15 of 16
----
20. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision conflicts
with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used by
any party involved in any way with the project reserves the right to charge City or
Consultant for the cost of additional insurance coverage required by this agreement.
Any such provisions are to be deleted with reference to City. It is not the intent of City to
reimburse any third party for the cost of complying with these requirements. There shall
be no recourse against City for payment of premiums or other amounts with respect
thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the work performed under this agreement. City
assumes no obligation or liability by such notice, but has the right. (but not the duty) to
monitor the handling of any such claim or claims if they are likely to involve City.
Page 16 of 16
-
B.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER W'
SUBJECT: CONSIDERATION TO ADOPT A RESOLUTION APPROVING AN
AGREEMENT WITH CALTRANS FOR MAINTENANCE OF STATE
HIGHWAY 227
DATE: APRIL 12, 2005
RECOMMENDTION:
It is recommended the City Council:
1. adopt a resolution approving an Agreement with Caltrans for Maintenance of
State Highway 227; and,
2. authorize the Mayor to sign the agreement.
FUNDING:
The City will receive an annual payment of $9,630 from Caltrans for maintenance of
State Route 227 within the City.
DISCUSSION:
On September 28, 1993 the City entered into an agreement with Caltrans for
maintenance of State Route 227 and on July 1, 1997 amended the agreement to
increase the annual allotment from $9,000 to $9,630. The agreement remains in full
force unless amended or terminated by mutual agreement or terminated by either party
on thirty (30) days written notice.
On October 10, 2000 a new agreement was approved by Council regarding the
delegated electrical requirements for traffic signals on State Route 227. That
agreement separated the payment of electrical service for the traffic signals from the
routine maintenance responsibility. This change created the need for a new
maintenance agreement.
The scope of the City's maintenance responsibilities are detailed in the original
Agreement for Maintenance of State Highways (Section 27 of the Streets and Highway
Code) and include such activities as street sweeping, asphalt patching, weed and debris
clearance, and the cost of power for street lights.
--...--
CITY COUNCIL
CONSIDERATION TO ADOPT A RESOLUTION APPROVING AN AGREEMENT
WITH CALTRANS FOR MAINTENANCE OF STATE HIGHWAY 227
APRIL 12, 2005
PAGE 2
The agreement provides the City with flexibility to determine the maintenance efforts on
State Route 227, primarily through the Village. Maintenance work is then reimbursed by
Caltrans on a semi-yearly basis.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachment:
1. Agreement for Maintenance of State Highway
in the City of Arroyo Grande
,---._-~-_._-_. .- ---'----
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE APPROVING AN AGREEMENT
WITH CAL TRANS FOR MAINTENANCE OF STATE
HIGHWAY 227 IN THE CITY OF ARROYO GRANDE
WHEREAS, the City desires to enter into an agreement with the State of California to
perform specific maintenance functions on State Highway 227 within the City limits as
provided in Section 130 of the Streets and Highways Code; and
WHEREAS, the City shall perform only delegated maintenance functions identified in
the Caltrans HM program codes as flexible roadbeds, slopes/drainage/vegetation and
litter/debris; and
WHEREAS, the State will reimburse the City for actual direct costs of all routine
maintenance work performed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that said Agreement for Maintenance of State Highway 227 within the City is
hereby approved and the Mayor and the City Clerk are directed to sign the same on
behalf of said City.
On motion of Council Member . seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of April 2005.
~-
RESOLUTION NO.
Page 2
TONYFERRARA,MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
~- - ~
AGREEMENT FOR MAINTENANCE OF STATE HIGHWAYS IN THE CITY OF
ARROYO GRANDE
This AGREEMENT is made and executed in duplicate this day of ,
200_, by and between the State ofCalifomia, acting by and through the Department of Transportation,
hereinafter referred to as the "STATE" and the CITY of ARROYO GRANDE hereinafter referred to as the
"CITY".
WITNESSETH
A. RECITALS
The parties desire to have the CITY perform specific maintenance functions on the State Highway within
the limits of the CITY as provided in Section 130 of the Streets and Highways Code.
B. AGREEMENT
This Agreement shall supersede any previous AGREEMENT FOR MAINtENANCE OF STATE
HIGHWAYS IN THE CITY OF ARROYO GRANDE and/or AMENDMENTS thereto with the CITY. In
consideration of the mutual covenants and promises herein contained, it is agreed that the CITY will perform
such maintenance work as is specifically delegated to it on the State Highway routes or portions thereof, all as
hereinafter descn"bed under Section H hereof, or as said Section may be subsequently modified with the consent
of the parties hereto acting by and through their authorized representatives.
C. MAINTENANCE DEFINED
Maintenance is defined in section 27 of the Streets and Highways Code.
D. DEGREEOFNUUNTENANCE
(I). The degree or extent of maintenance work to be performed and the standards therefor shall be in
accordance with the provisions of section 27 of the Streets and Highways Code, as set forth in the
current edition of the State Maintenance Manual, or as may be prescn"bed ftom time to time by the
District Director. "District Director", as used herein, means the State's District Director assigned to the
territory in which the CITY is located, or an authorized representative.
(2). The STATE reserves the option to check at random all areas maintained by the CITY to assure
conformance to the agreed maintenance levels. Failure of the CITY to comply with these maintenance
levels would be reason to tenninate this Agreement as specified under Section J, "Terms of Agreement."
However, this random check does not preempt the CITY manrtenance responsibilities as spelled out in
the Agreement. An Encroachment Permit will be required for third parties when maintenance work is re-
delegated by the CITY. Such re-delegated work shall be performed to the same levels of service as
spelled out herein and will be subject to the same random checks as provided for work performed directly
by CITY forces.
(3). The level of maintenance service in each of the programs delegated to the CITY has been
considered in setting authorized total and route dollar amounts. The CITY may perfonn additional work
ifdesired, but the STATE will not reimburse the CITY for any work in excess of authorized dollars
without the State's prior written consent. The District Director may authorize adjustments needed
because of inflation or changes in program emphasis.
E. LEGAL RELATIONS AND RESPONSIBILITIES
(I). Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights
in third parties not parties to this contract or affect the legal liability of either party to the contract by
imposing any standard of care respecting the maintenance of State Highways different ITom the standard
of care imposed by law.
(2). It is understood and agreed that neither STATE, nor any officer or employee is responsible for
any damage or liability occurring by reason of anything done or omitted to be done by the CITY under or
in connection with any work, authority or jurisdiction delegated to the CITY under this Agreement. It is
understood and agreed that, pursuant to Government Code Section 895.4, the CITY shall defend,
indemnifY and save harmless the STATE and all of its officers and employees ITom all claims, suits or
actions of every name, kind and description brought for or on account of injuries to or death of any
person or damage to property resulting ITom anything done or omitted to be done by the CITY under or
in connection with any work, authority or jurisdiction delegated to the CITY under this Agreement.
F. MAINTENANCE FUNCTIONS
(I). The CITY shall perfonn only those delegated maintenance functions identified in Section H,
"DELEGATION OF MAINTENANCE," of this Agreement.
(2). A brief description of those maintenance functions delegated to the CITY are identified by the
following Caltrans HM Program Codes:
a.) HMIA: FLEXIBLE ROADBEDS -- provides for patching and maintaining the surface
and base courses of asphalt surfaced roadways, including asphalt surfaced shoulders.
b). HM2C: SLOPESfDRAINAGENEGETATION -- provides for cleaning, maintaining, and
repairing culverts, ditches, drains, curbs, sidewalks and other appurtenances between the roadbed
and the outer highway right-of-way boundary line. It also includes weed and brush control by
manual or mechanical methods only.
c.) HM2D: LITTERfDEBRIS -- provides for removal ofIitter and debris ITom roadway
surfaces and roadsides.
d.) HM4K: ELECTRICAL -- electrical issues are dealt with in a Delegated Electrical
Agreement dated October 10,2000.
G. EXPENDITURE AUTHORIZATION
(I). The STATE will reimburse the CITY for the actual direct cost of all routine maintenance work
performed by the CITY as delegated under Section H of this Agreement, but it is agreed that during any
fiscal year, the maximwn expenditure on any route shall not exceed the amount as shown on Section H of
this Agreement, unless such expenditure is revised by an amended Agreement or otherwise adjusted or
modified as hereinafter provided for.
(2). A new "DELEGATION OF MAINTENANCE" sheet (Section H) will be provided annually by
the STATE for the ensuing fiscal year, ifnecessary, to ensure equitable annual cost.
(3). The expenditure per route for routine maintenance work as referred to above may be increased or
decreased, redistributed between routes, or additional expenditures for specific projects may be made
when such adjustment of expenditures for routine maintenance or such specific work is authorized in
advance in writing by the District Director or an authorized representative.
(4). Additional expenditures or adjustment of expenditures thus authorizc;d shall apply during the fiscal
year designated therein and shall not be deemed to permanently modifY or change the basic maximwn
expenditure per route as hereinafter specified. An adjustment of the said maximwn expenditure, either
increase or decrease, shall not affect other terms of the Agreement.
H. DELEGATION OF MAINTENANCE
The specific maintenance function indicated below is hereby delegated to the CITY. This delegation of
maintenance function set forth herein does not include areas and functions of which the control and maintenance
rest with the local authority under the terms of Freeway Agreements and/or Freeway Maintenance Agreements.
MAXIMUM
ANNUAL
ROUTE LENGTH PROGRAM AUTHORIZED
NO. MILES DESCRIPTION OF ROUTING DELEGATED EXPENDITURE
101 2.60 Freeway from approximately -0-
1,000 feet north ofEI Campo
Road, Post Mile 12.02; to
Oak Park Road, Bridge No.
49.155, Post Mile 14.62;
approximately 2.60 miles.
227 1.49 Grand Avenue from Route 10 1, HMIA1 $ 9,630.00
Post Mile 0.00 to Branch HM2C2
Street; HM2C3
then Branch Street from Grand HM2D4
Avenue to the intersection of
Branch Street, Crown Street,
Lopez Drive, and Arroyo Grande-
San Luis Obispo Road;
then Arroyo Grande-San Luis
Obispo Road from the inter-
section of Arroyo Grande
San Luis Obispo Road,
Lopez Drive, Crown Street,
and Branch Street to Printz
Road, Post Mile 1.49;
approximately 1.49 miles.
TOTAL AUTHORIZED EXPENDITURES $ 9.630.00
[CITY will maintain roadbed including shoulders.
2CITY will maintain sidewalks and curbs as needed according to STATFlCTIY joint inspectioos. Ornamental exposed aggregate
sidewalks shall be maintained at CITY expense.
3Weed and brush control by manual or mechanical methods only.
'Length of street 10 be cleaned 3.1 curb miles.
- -_.-
J. SUBMISSION OF BILLS
(1) The CITY will submit bills in a consistent periodic sequence (montWy, quarterly, semiannually, or
annually). Bills for less than $500 shall not be submitted more than once each quarter. Bills must be
submitted promptly following close of corresponding billing period and should be coded according to the
Caltrans HM Program Code as outlined in this Agreement. Bills submitted for maintenance work
perfonned during periods prior to the last full fiscal year will be deemed waived and shall not be honored.
(2). Equipment shall be charged at mutually acceptable rental rates and labor and material at actual
cost. The CITY will be allowed to recover overhead and administrative costs only to the extent that such
charges include applicable expenses actually incurred by the CITY in the execution of the work. Said
factors and method to be pre-approved shall be subject to approval by the STATE.
(3). Maintenance services provided by contract or on a unit-rate basis with overhead costs included
shall not have these above-mentioned charges added again. An actual handling charge for processing this
type of bill will be allowed the City.
(4). Emergency and stonn repairs perfonned by the CITY will be paid for only with prior approval of
the STATE's Highway Superintendent of that specific area. In addition, the CITY should immediately
notify the STATE's Area Superintendent for the area of any stonn damage or other emergency condition
affecting the STATE highway. The CITY shall maintain, on a generally accepted accounting basis,
complete and accurate records that support all billings. These records shall be made available to STATE
representatives for review and copying during nonnal business hours for a period of three (3) years after
payment of the last of said billings for any fiscal year.
J. TERM OF AGREEMENT
(1). This Agreement shall become effective and shall remain in full force
and effect until amended or terminated by mutual agreement.
(2). This Agreement may be amended or terminated at any time upon mutual consent of the parties
thereto. This Agreement may also be terminated by either party upon thirty (30) days' notice to the other
party.
-_.._. .-.--....-.-..- .-_..' -~_.- --.-.. --.-.-
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above
written.
CITY OF ARROYO GRANDE
By
Mayor
City Clerk
Approved as to form and STATE.GF CALIFORNIA
procedures: DEPARTMENT OF TRANSPORTATION
Will Kempton
Director of Transportation
By
City Attorney District Director of
Transportation
By Date
8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: CONSIDERATION TO APPROPRIATE ADDITIONAL FUNDS FOR
CONSTRUCTION OF THE CREEKSIDE PATH, PHASE III LIGHTING
PROJECT, PW 2004-03
DATE: APRIL 12, 2005
RECOMMENDATION:
It is recommended the City Council appropriate additional funds in the amount of $6,000
for the construction of the Creekside Path, Phase III Lighting Project, PW 2004-03 for
unanticipated expenses incurred during construction.
FUNDING:
The amended FY 2004/05 Capital Improvement Program budget currently contains
$22,717 for construction and contingencies, $2,193 for construction administration, and
$23,365 for purchase of the decorative light assemblies; for a total project cost of $48,275.
If approved by the Council, the additional appropriation of $6,000 will be from the General
Fund Unappropriated Fund Balance.
DISCUSSION:
On January 11, 2005, the City Council awarded a contract to Lee Wilson Electric for
construction of the Creekside Path, Phase III Lighting Project in the amount of $20,676. A.
Notice to Proceed to Lee Wilson Electric was issued on February 28, 2005 to begin
construction.
The project scope of work involves the installation of twelve street light assemblies along
Olohan Alley. Schedule A includes six assemblies for the Creekside Path, Phase III area
and Schedule B includes six assemblies in the vicinity of the Gazebo.
The contractor has performed the excavation and. conduit placement for Schedule B but
was unable to locate the existing lighting conduit for the Creekside Path, Phase III area.
Since the lighting conduit was added by change order to the original Phase III construction
project, staff reviewed the change order documentation and discovered that only one set of
conduit was installed for the electrical receptacles, with an allowance for extensions to the
conduit for future placement of lighting assemblies.
-'--------' ___on, -----
CONSIDERATION TO APPROPRIATE FUNDS FOR CONSTRUCTION OF THE
CREEKSIDE PATH, PHASE III LIGHTING PROJECT, PW 2004-03
APRIL 12, 2005
PAGE 2
In order to complete the project, the contractor will be required to install additional conduit
from the electrical receptacles to each new light and additional splice boxes to enable
placement of the lighting conductors. All other requirements of the project will remain as
originally specified. The estimated cost for this work is $6,000, which is over the approved
project contingency of $2,068. The full $6,000 additional appropriation is requested to
ensure that the original contingency is available for unanticipated costs that still may arise.
Any funds not expended for this work will be returned to the General Fund.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendation;
. Do not approve staff's recommendation and direct staff to continue with completing as
much of the project that can be performed as funded; or
. Provide direction to staff.
S:IPUBLlC WORKS ENGINEERING SHARED ITEMSICapital Projecls\2004ICreekside LlghtinglCouncillContingency IncreaselCouncil
Memo. Additional Appropriation.doc
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the
City of Arroyo Grande on TUESDAY, APRIL 12, 2005 at 7:00 p.m. in the Arroyo Grande
Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following item:
APPLICANT: City of Arroyo Grande
PROPOSAL: The Council will consider the adoption of a Resolution
increasing operating fees in the Fire, Building, Planning,
Engineering, and Recreation Departments based on changes in
the January 2005 C.P.I. of 3.7% and. establishing a new
Planning fee of $75.00 for the production of mailing labels for
the purpose of notifying property owners within a 300-foot
radius of certain projects the date, time, place and reason for a
public hearing.
REPRESENTATIVE: Financial Services Director
Any person affected or concerned by the proposal may submit written comments to the
Office of the City Manager before the City Council hearing, or appear and be heard in
support of or opposition to the proposal at the time of the hearing.
Any person interested in the proposal can contact the Financial Services Department at
214 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5430 during
normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for public
inspection at the above address.
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the public hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the public hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to
. invalidate the action of the legislative body for which the notice was given.
d;~~~AL
Kelly Wet or ,City Clerk
Publish 1 time, The Tribune, Friday, April 1 , 2005
MEMORANDUM
TO: CITY COUNCIL
FROM: ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICES
SUBJECT: CONSIDERATION OF RESOLUTION INCREASING OPERATING FEES
BASED ON CHANGES IN THE CONSUMER PRICE INDEX (CPI) AND
ADDITION OF A NEW COMMUNITY DEVELOPMENT FEE
DATE: APRIL 12, 2005
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution increasing operating
fees by the January 2005 CPI of 3.7% and approve the establishment of a new
operating fee for mailing labels.
FUNDING:
An increase of approximately $10,000 can be expected in the General Fund operating
revenues.
DISCUSSION:
The City completed an operating fee study in Fiscal Year 1999-2000. This study
calculated the direct and indirect costs of providing specialized services to the public.
The commission of this study was undertaken in order to shift the burden of paying for
specific governmental services from the general populous to specific recipients of the
service, through user fees. The underlying assumption being that services benefiting
specific users, not the community as a whole, should be paid by the benefiting
individuals and businesses.
On April 11, 2000 the City Council was presented the completed study and a
recommendation to set operating fees, where appropriate, at 100% of cost. The
enabling resolution was adopted at that meeting and fees were adjusted on July 1,
2000.
Since the cost to provide services increases each year, it was the intent of the original
study that these fees be increased annually. The City could have commissioned
operating fee studies to recalculate the growth in costs each year. Rather than spend a
considerable sum of money and staff time on yearly studies, a simpler solution was
instituted. The fees are re-calculated each year by the January consumer price index
(CPI), which measures the increased cost of living for specific regions of the country.
With the City Council approval, the fees are then adjusted to include the CPI increase.
~._--,---
,-.-'.-----
CITY COUNCIL
OPERATING FEE ANNUAL ADJUSTMENT
APRIL 12, 2005
PAGE 2
The January 2005 CPI, as reported by the U.S. Department of Labor, is 3.7%. In order
that the City's operating fees keep pace with the annual cost of inflation; and that the
City continues to recover the complete cost of providing services, staff recommends that
operating fees be increased by 3.7%.
In addition, staff is requesting that a new fee be added to the operating fee schedule.
Utilizing County Assessor data and the City's Geographic Information System (GIS), the
Community Development Department now has the ability to produce mailing labels for
use in public noticing. The proposed fee for this new service is $75 and was calculated
based on labor, materials, and depreciation of hardware/software (as shown on Exhibit
B). This service would be optional, as applicants will retain the ability to provide the
required mailing labels through a third party, such as a title company. Staff proposes
that this fee be added to the operating fee schedule and adjusted annually by the
January CPI.
Attached to this report is a Resolution updating operating fees, Exhibit "A" to the
Resolution shows the service provided by the City, the current fee charged for that
service, the CPI percentage, and the recommended fee and Exhibit "B" shows the
calculations used to determine the proposed fee for mailing labels.
AL TERNA TIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendation to increase operating fees by 3.7% and to
establish a new fee for mailing labels;
- Do not approve staff recommendation and retain the current fee schedule;
- Modify staff recommendation;
- Provide direction to staff.
Attachments:
- Exhibit A - Schedule of Operating Fee Recommendations.
- Exhibit B - Calculation for mailing label fee.
RESOLUTION NO._
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AMENDING OPERATING FEES
FOR PARKS AND RECREATION, COMMUNITY
DEVELOPMENT, ENGINEERING, BUILDING, AND FIRE
SERVICES
WHEREAS, the City performs certain services and issues permits and licenses, which
benefit specific individuals and businesses; and
WHEREAS, the cost of performing such services and issuing. 'such permits, and
licenses are to be paid by those individuals and businesses that receive such services,
permits, and licenses; and
WHEREAS, those fees charged for such services, permits, and licenses provided by
and/or through the Parks and Recreation, Community Development, Engineering,
Building, and Fire Departments, no longer reflect the true costs of providing such
services, permits, and licenses; and
WHEREAS, costs for services, permits, and licenses provided by and/or through the
Parks and Recreation, Community Development, Engineering, Building, and Fire
Departments that benefit specific individuals and businesses have been clearly
identified; and
WHEREAS, the City of Arroyo Grande has proposed and made available to the public,
data indicating the estimated cost of providing said services and the current and
proposed fees for such services; and
WHEREAS, the City Council has considered at a duly noticed City Council meeting the
question of whether or not to adjust or establish operating fees for City services to
reflect the estimated amount that is required to reimburse the City for providing such
services; and
WHEREAS, at said public meeting, the City Council considered all oral and written
presentations that were made regarding operating fees.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follows:
-_.
RESOLUTION NO.
PAGE 2
1. The schedule of fees attached hereto as Exhibit "A" and incorporated herein by this
reference, entitled "Schedule of Operating Fee Recommendations, Fiscal Year
2005-06" is hereby adopted.
2. Fees shall be adjusted annually by modifying the adopted value up or down in
conformance with the Consumer Price Index for the Los Angeles region. The factor
for the adjustment of the fees shall be calculated and established each January by
the Director of Financial Services, utilizing the following formula:
Factor = 1 + Current Index - Base Index for Date of Adoption
Base Index for Date of Adoption
3. This Resolution shall be effective on July 1, 2005.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day
of ,2005.
-----
---_..._~,..,-..
RESOLUTION NO.
PAGE 3
TONYFERRARA,MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
------.-.-- .~..._._.._,_.... '-.'_.. _...~ '.~"----.,-,_..
EXHIBIT A
CITY OF ARROYO GRANDE
Schedule of Operating Fee Recommendations
Fiscal Year 2005-06
Current January 2005 Proposed
Service Fee CPI Fee
ENGINEERING:
Annexation $ 2,675 3.7% $ 2,774
Conditional Use Permit 970 3.7% 1,006
Grading Permit 2,055 3.7% 2,131
Lot Line Adjustment 2,475 3.7% 2,567
Parcel Map 1,095 3.7% 1,136
Pre-Application 190 3.7% 197
Tract Map 4,030 3.7.% 4,179
Encroachment Permit-Residential 61 3.7% 63
Encroachment Permit-Commercial 122 3.7% 127
EXHIBIT A
CITY OF ARROYO GRANDE
Schedule of Operating Fee Recommendations
Fiscal Year 2005-06
Current January 2005 Proposed
Service Fee CPI Fee
FIRE DEPARTMENT:
Permit Inspection $ 315 3.7% $ 327
Hydrant Flow Calculation 150 3.7% 156
Fireworks Permit 110 N/A 110
Failed 2nd Inspection 92 3.7% 95
Burn Permit 26 3.7% 27
Excessive False Alarm 53 3.7% 55
EXHIBIT A
CITY OF ARROYO GRANDE
Schedule of Operating Fee Recommendations
Fiscal Year 2005-06
Current January 2005 Proposed
Service Fee CPI Fee
PLANNING:
Appeals
CD Director to Planning Commission $ 205 3.7% $ 213
Planning Commission to City Council. 205 3.7% 213
ARC Review
Within P.D. Zone 440 3.7% 456
Outside P.D. Zone 235 3.7% 244
Minor Project 71 3.7% 74
ARC Review Amendment
Within P.D. Zone 440 3.7% 456
Outside P.D. Zone 235 3.7% 244
Minor Project 235 3.7% 244
Cer!. Of Compliance
Within P.D. Zone 685 3.7% 710
Outside P.D. Zone 480 3.7% 498
CUP
Within P.D. Zone 1,275 3.7% 1,322
Outside P.D. Zone 1,060 3.7% 1,099
CUP Amendment
Within P.D. Zone 910 3.7% 944
Outside P.D. Zone 700 3.7% 726
Design Review 472 3.7% 489
Development Agreement 2,140 3.7% 2,219
Dev. Code Amendment 1,320 3.7% 1,369
GPA 1,450 3.7% 1,504
Home Occupation Permit 51 3.7% 53
Large Family Daycare 280 3.7% 290
LLA
Within P.O. Zone 840 3.7% 871
Outside P.O. Zone 635 3.7% 658
Lot Merger 635 3.7% 658
Meeting continuance 137 3.7% 142
Minor Exception 275 3.7% 285
Planned Development/Rezoning 1,220 3.7% 1,265
Planned Unit Development Permit
Processed with Tentative Map 1,220 3.7% 1,265
PC InterplWaivelReference 435 3.7% 451
Plot Plan Review 240 3.7% 249
Pre-Application 330 3.7% 342
Research 71 3.7% 74
Mailing Label Production 0 N/A 75
------".-
EXHIBIT A
CITY OF ARROYO GRANDE
Schedule of Operating Fee Recommendations
Fiscal Year 2005-06
Current January 2005 Proposed
Service Fee CPI Fee
PLANNING (continued):
Reversion to Acreage
Within P.O. Zone 440 3.7% 456
Outside P.O. Zone 235 3.7% 244
Signs
Planned Sign Program
Within P.O. Zone 645 3.7% 669
Outside P.O. Zone 440 3.7% 456
Administrative Sign Permit 71 3.7% 74
Administrative Sign Program 175 3.7% 181
Mural Permit 175 3.7% 181
Specific Plan 3,740 3.7% 3,878
Specific Plan Amendment 1,220 3.7% 1,265
TUP 112 3.7% 116
Tentative ParcellTentative Tract Map
Within P.O. Zone 1,055 3.7% 1,094
Outside P.O. Zone 845 3.7% 876
Tentative ParcellTentative Tract Map Amendment
Within P.O. Zone 1,055 3.7% 1,094
Outside P.O. Zone 845 3.7% 876
Time Extension
Within P.O. Zone 540 3.7% 560
Outside P.O. Zone 325 3.7% 337
Variance
Within P.O. Zone 1,055 3.7% 1,094
Outside P.O. Zone 845 3.7% 876
Vesting TPMITTM
Within P.O. Zone 1,055 3.7% 1,094
Outside P.O. Zone 845 3.7% 876
Viewshed Review
Staff Review 365 3.7% 379
Planning Commission Review 365 3.7% 379
.-'.--.,----
EXHIBIT A
aTYOFARROYOGRANDE
Schedule of Operating Fee Recommendations
Fiscal Year 2005-06
Current January 2005 Proposed
Service Fee CPI Fee
RECREATION:
Park Facilitv Use Fees
Strother Park-Large Barbecue $ 62 3.7% $ 64
Strother Park-Security Deposit 29 3.7% 30
Strother Park-Small Barbecue 32 3.7% 33
Strother Park-Wedding Reception 123 3.7% 128
Strother Park-Security 1,2,3 62 3.7% 64
Elm Street Park-Barbecue 62 3.7% 64
Elm Street Park-Security Deposit 28 3.7% 29
Soto Soorts Comolex Use Fees
Campbell Field Rental Fee 13 3.7% 13
Pilg Field Rental Fee 13 3.7% 13
Santos Field Rental Fee 13 3.7% 13
Volunteer Field Rental Fee 13 3.7% 13
Volunteer Field with Lights Rental 31 3.7% 32
Ikeda Field Rental 13 3.7% 13
Ikeda Field with Lights Rental 30 3.7% 31
Porter Field Rental Fee 18 3.7% 19
Porter Field with Lights Rental 36 3.7% 37
Tennis Court Rental-1 Hour 6 3.7% 6
Tennis Courts - 4 Rental 90 3.7% 93
Food Booth Rental Fee (Soto) 31 3.7% 32
Meeting Room Rental Fee 18 3.7% 19
Field Prep Fees (except Porter) 18 3.7% 19
Field Prep Fees - Porter 31 3.7% 32
Tournam Sch. & Coordin Fee 60 3.7% 62
Tournament Deposit Fee 237 3.7% 246
Woman's Club Use Fees
Rental Fee 39 3.7% 40
Elm Street Comm. Ctr Use Fees
Rental Fee 24 3.7% 25
Adult Soort Leaaue Fees
Adult Softball-Spring 469 3.7% 485
Adult Softball-Summer 468 3.7% 485
Adult Basketball 511 3.7% 530
Non-Resident Fee 8 3.7% 8
~"'- ----_.
,.".~._-,,~-_.,_...
EXHIBIT A
~TYOFARROYOGRANDE
Schedule of Operating Fee Recommendations
Fiscal Year 2005-06
Current January 2005 Proposed
Service Fee CPI Fee
Child Care Proaram Fees
Pre-Sch 1-Time Registration Fee 5.80 3.7% 6.00
AM/PM CIM-Elm Street 2.65 3.7% 2.75
AM/PM CIM.-Branch Sch. 2.35 3.7% 2.45
AM/PM CIM-Ocean 2.35 3.7% 2.45
AM/PM CIM-Harloe 2.35 3.7% 2.45
CIM -One Time Reg. Fee 11.60 3.7% 12.00
Summer Playground-Strother Pk 1.85 3.7% 1.95
Summer Playground-Elm Street 1.85 3.7% 1.95
Holiday Playground Programs 1.85 3.7% 1.95
Child Care Proaram Fees - Resident Discount
Play & Learn- Tues & Thur. 2.65 3.7% 2.75
Play & Learn-Mon, Wed & Fri. 2.65 3.7% 2.75
Kindergartens in Training 2.65 3.7% 2.75
Summer Play & Learn 2.65 3.7% 2.75
Child Care Proaram Fees - Non Residents
Play & Learn- Tues & Thur. 3.15 3.7% 3.30
Play & Learn-Mon, Wed & Fri. 3.15 3.7% 3.30
Kindergartens in Training 3.15 3.7% 3.30
Summer Play & Learn 3.15 3.7% 3.30
EXHIBIT A
CITY OF ARROYO GRANDE
Schedule of Operating Fee Recommendations
Fiscal Year 2005-06
Current January 2005 Proposed
Service Fee CPI Fee
BUILDING:
Repeat Unit Plan Check 76.39 3.7% 79.22
\
u_ --~-_._-
EXHIBIT B
City of Arroyo Grande
Label Cost Analysis
April 2005
PERSONNEL COSTS
Rates
Position Labor Benefi ts Total Time Spent Total Labor
Cost/Hour Cost
Assistant $21. 85 $8.10 $29.95 0.25 $7.49
Planner
MATERIAL COSTS
Cost Each Quantity Needed Unit Cost
Labels $0.01299 200 $2.60
OTHER COSTS
Original Useful Yearly Labels Quantity Unit
Cost Life Cost /Year Needed Cost
Computer $1,407.00 4 years $ 351. 75
Software $1,500.00 1 year $1,500.00
Programming $ 777. 60 4 years $ 194.40
$3,684.60 $2,046.15 8,000 200 $51.15
TOTAL DIRECT COSTS $61.24
CITYWIDE OVERHEAD @ 17.28% $10.58
ROUNDING UPWARDS $3.18
TOTAL COST FOR 200 LABELS $75.00
EXHIBIT B
City of Arroyo Grande
Label Cost Analysis
April 2005
PERSONNEL COSTS
Rates
Position Labor Benefits Total Time Spent Total Labor
Cost/Hour Cost
Assistant $21. 85 $8.10 $29.95 0.25 $7.49
Planner
MATERIAL COSTS
Cost Each Quantity Needed Unit Cost
Labels $0.01299 200 $2.60
OTHER COSTS
Original Useful Yearly Labels Quantity Unit
Cost Life Cost /Year Needed Cost
Computer $1,407.00 4 years $ 351.75
Software $1,500.00 1 year $1,500.00
Programming $ 777.60 4 years $ 194.40
$3,684.60 $2,046.15 8,000 200 $51.15
TOTAL DIRECT COSTS $61.24
CITYWIDE OVERHEAD @ 17.28% $10.58
ROUNDING UPWARDS $3.18
TOTAL COST FOR 200 LABELS $75.00
------_...-
9.b.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will
conduct a Public Hearing on TUESDAY, APRIL 12, 2005 at 7:00 p.m. in the City
Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following
item:
PROPOSAL: Consideration of South County Sanitary Service, Inc.'s
application for an interim year rate increase of 3.09% in
accordance with the rate adjustment criteria set forth in the
City's franchise agreement.
REPRESENTATIVE: City Manager
Any person affected or concerned by the proposal may submit written comments to the
Office of the City Manager before the City Council hearing, or appear and be heard in
support of or opposition to the proposal at the time of the hearing.
Any person interested in the proposal can contact the City Manager's Office at 214 E.
Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5404 during
normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for
public inspection at the above address.
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the Public Hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the Public Hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to
invalidate the action of the legislative body for which the notice was given.
'14t~ l~dO~
Kelly Wetm re, City Clerk
Publish 1 time, The Tribune, Friday, April 1 , 2005
- --~--~ ----~
--..---.-
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER fJf
SUBJECT: CONSIDERATION OF REQUEST FROM SOUTH COUNTY SANITARY
SERVICE FOR INTEGRATED SOLID WASTE COLLECTION RATE
INCREASE
DATE: APRIL 12, 2005
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution approving the
integrated solid waste collection rate increase.
FUNDING:
The recommended rate adjustment will result in an estimated increase of approximately
$4,000 to the City in franchise fee revenue.
DISCUSSION:
On November 12, 1997, the City entered into a franchise agreement with South County
Sanitary Service, Inc. for collection, diversion and disposal of solid waste. On August
24, 1999, the City also entered into a franchise agreement with South County Sanitary
Service for recycling services. The agreements specify procedures for rate adjustment
requests, review and approval. On February 1, 2005, the City received a request from
South County Sanitary Service, Inc. for a rate increase of 3.09% based on CPI
(Attachment 1).
The franchise agreement allows for a base rate adjustment each three years and
interim rate increases the other two years. In interim rate periods, the operator is limited
to increases resulting from inflation, tipping fee adjustments, and franchise or regulatory
fee increases. The City is currently in the first interim year following the last base year
review. Per the franchise agreement, rate review is established in accordance with the
"City of San Luis Obispo Rate Setting Process and Methodology Manual for Integrated
Solid Waste Management Rates." The Manual specifically sets forth the costs allowed
to be recovered through rate adjustments. As in the past, since the manual was
developed by the City of San Luis Obispo, the City has contracted with Bill Statler, the
San Luis Obispo Finance Director, to perform the City's due diligence by reviewing the
rate request. Costs for this review are paid for by the operator. Mr. Statler has
determined the request to be consistent with the provisions of the franchise agreement.
A copy of Mr. Statler's correspondence is included as Attachment 2.
CITY COUNCIL
INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST
APRIL 12, 2005
PAGE 2
Existing residential rates are as follows:
. 32-gallon container - $13.35
. 64-gallon container - $17.36
. 96-gallon container - $21.37
The increase will result in the following residential rates effective June 1, 2005:
. 32-gallon container - $13.76
. 64-gallon container - $17.90
. 96-gallon container - $22.03
This represents a monthly increase of $.41 for the 32-gallon container, $.54 for the 64-
gallon container, and $.66 for the 96-gallon container.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the attached resolution approving the overall rate increase of 3.09%;
- Delay action on the increase and request additional information;
- Deny the increase if appropriate findings can be determined and request staff to
revise the resolution for consideration at the next City Council meeting;
- Provide staff direction.
Attachments:
1. 2005 Base Year Rate Adjustment Application
2. March 29, 2005 correspondence from Bill Statler, City of San Luis Obispo
Finance Director, regarding South County Sanitary Service Rate Request
Review
S:\CITY MANAGER\STEVE\Council ReportslRefuse Rale Increase Report 4. 12.05.doc
--------.,.,.- --
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING INTEGRATED SOLID
WASTE COLLECTION SERVICE RATES
WHEREAS, the City of Arroyo Grande may determine rates and charges for solid
waste, recycling and green waste collection services pursuant to Public Resources
Code Section 40059 (a) and AGMC ~~ 8.32.100 and 8.32.210.
WHEREAS, South County Sanitary Service, Inc. has submitted a rate increase
application (the "application") in accordance with the City's franchise agreements for
solid waste, recycling and green waste collection services; and
WHEREAS, the application has been comprehensively reviewed in accordance with the
City's rate-setting policies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follows: The application is hereby approved and the integrated solid waste,
recycling and green waste collection service rates set forth in Exhibit "A" attached
hereto and incorporated herein shall become effective on June 1, 2005.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2005.
___no_
RESOLUTION NO.
PAGE 2
TONYFERRARA,MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-- ---..,
---.- --,..-. ".,.. <<--."-..-.,.,-
EXHIBIT A
3.09%
CITY OF ARROYO GRANDE
ALL RATES EFFECTIVE 6-1-05
COMMERCIAL GARBAGE CANS (PER MONTH)
number COLLECTIONS pER WEEK
of
cans 1 2 3 4 5 6 7
1 $16.54 $34.91 $49.62 $64.35 $79.07 $93.78 $113.92
2 $34.91 $47.78 $68.00 $80.84 $99.22 $117.61 $142.78
3 $40.43 $68.00 $88.19 $106.55 $119.44 $134.12 $163.69
4 $51.44 $82.68 $110.25 $130.47 $152.51 $169.06 $204.18
5 $62.46 $101.06 $128.63 $159.87 $187.44 $220.50 $278.92
6 $71.67 $115.74 $150.69 $183.75 $220.50 $253.56 $315.29
7 $80.84 $130.47 $169.06 $200.28 $231.51 $262.71 $323.35
Maximum volume and weight per garbage can: 33 allons and 80 pounds
Extra bags or cans above service level $3.87 Each
Commercial waste wheeler rent $2.99 per month
COMMERCIAL DUMPSTER CONTAINERS (PER MONTH)
Size of COLLECTIONS PER WEEK
container
(cubic vards\ 1 2 3 4 5 6 7
1 $68.00 $99.22 $130.47 $167.21 $196.59 $233.35 $283.62
1.5 $77.19 $119.44 $169.06 $220.50 $268.27 $303.19 $355.01
2 $86.38 $145.16 $205.80 $271.94 $336.25 $376.68 $437.97
3 $102.89 $194.78 $271.94 $354.62 $420.78 $501.62 $640.71
4 $128.63 $227.84 $327.05 $420.78 $520.00 $617.40 $786.27
The rates shown above include the monthly container rental fee 'and are the same for bins
and galWoods, when volume is identical.
UNSCHEDULED EXTRA COLLECTIONS FOR COMMERCIAL CUSTOMERS PER YARD I $8.161
COMMERCIAL CUSTOMERS MAY REQUEST A 96 GALLON GREENWASTE CAN FOR $2.36 PER MONTH EACH
COMPACTORS PER YARD I $11.061 Qver7.000Ibs@Jandfilltonnagerate
SINGLE FAMILY and MULTI-UNIT RESIDENTIAL (4 units or less)
VOLUME-BASED RATES
INCLUDES WASTE WHEELERS FOR RECYCLING, GREENWASTE & GARBAGE
one can 32 gallon WASTE WHEELERS $13.76 PER MONTH
two can 84 oallon WASTE WHEELERS $17.90 PER MONTH
Ihree can 96 callan WASTE WHEELERS $22.03 PER MONTH
four can two-84 callan WASTE WHEELERS $26.17 PER MONTH
five can one 84 + one 96 gallon WASTE WHEELERS $30.31 PER MONTH
six can two 96 oallon WASTE WHEELERS $34.44 PER MONTH
GARBAGE EXTRAS PER BAG/CAN I $3.87 I EACH
Extended vacalion (less 18.8% disposal) 1 $11.171 PERMQNTH I
_ _m_ .________....._.___._ ----------- - '-'--'--".-'-"-. _.._---_._._~.,"...
EXHIBIT A
CITY OF ARROYO GRANDE
ALL RATES EFFECTIVE 6-1-05
Residential Recycling
CUSTOMERS MAY REQUEST EXTRA 96 GALLON GREENWASTE CANS , $2.681 per month
IN YARO SERVICE (in addition to residential grabage service level) $9.67 per month
Commercial Recycling
Twice per week pickup of any quantity is free. If you need extra or more frequenl service
we can provide it at a 75% discoul"lt from garbage rates. Please recycle, its cheaper
and it helps the cily acheive ils AB939 goal.
MISCELLANEOUS ITEMS
SHORT TERM BINS
DELIVERY EACH I $27.73 I
TAKEAWAY NO CHARGE
RENTAL PER DAY I $2.051
EMPTIES PER YARD $22.51
MATRESSES
TWIN EACH $10.46
DOUBLE EACH $19.42
QUEEN EACH $26.87
KING EACH $31.37
SUNDAY SERVICE (in addilion 10 garbage service level) I $48.39 I
LATE CHARGES PER MONTH $5.00 or 18% whichever is greater
ALL ACCOUNTS OVER 60 DAYS ARE SUBJECT TO LATE CHARGES
South County Sanitary Service Inc.
(805) 489-4246 ATTACHMENT 1
.~..
. ...~.. ,,' . f __
-- c. ~. .~- " T _ ) f ' ~. ..., I,
-_________, ,I 1.,.' '-"t
Tri-Clty Disposal Service 874 GrJnd Avenue Nlpomo Garbage Company
(805) 489-3534 Grover Beach. California 9.\433 (805) 489-3534
City Of Arroyo Grande
Steve Adams, City Manager
POBox 550
Arroyo Grande, CA 93421
February 1, 2005
Dear Steve,
Enclosed please find the Interim Year Rate Adjustment Application. I have used the US
City CPI percentage as required by the rate making manual. We are asking for a 3.09%
increase. In prior years we had always used April 1 51 as the effective date. Last year we
ended up with the increase towards the end of the year. I would like to get back on track
as soon as possible. Perhaps we could make the 2005 increase effective 6-1-05 and the
2006 interim increase effective 4-1-2006.
Let me know how you want to handle this. I can make myself available should you have
any questions.
)12:. -
Tom Martin, General Manager
South County Sanitary Service CITY OF ARROYO GRANDE
Interim Year Rate Adjustment A0Jlication
l. Rate Increase Requested I 3.09%11
Current Increased Adjustment New
Rate Schedule Rate Rate (a) Rate
Single Family Residential
2. One Can Service $\3.35 $13.76 $\3.76
3. Two Can Service $17.36 $17.90 $17.90
4. Three Can Service $21.37 $22.03 $22.03
5 Multiunit Residential and Rate increases of II 3.09%11
Non-residential will be applied to all rates in each structure
with each rate rounded up to the nearest $0.01
To the best of my knowledge, the data and infonnation in this application is complete, accurate, and consistent with the instructions
provided by the City of Arroyo Grande.
Name: TOM MARTIN Title: General Manager
Signature: Date: 02101105
Fiscal Year: 1-1-2005 to 12-31-2005 Pg. 10f2
South County Sar1itary Service 01/01105
Interim Year Rate Adjustment AePlication
Financial Information
SeCtiqifl'Ras"\'~.. .(JQI;!s
Base Year Controllable Costs
6. Total Allowable Costs $5,604,176
7. Plus Allowable Operating Profit $487,320
8. Plus Lease Payments to Affiliated Companies $0
9. Equals Total Controllable costs $6,091,496 72.1%11
Rase Year Pass Through Cosls
10. Tipping Fees $1,590,25 I
Franchise Fees $767,469
II. Plus AB 939 and Re~latory Fees $0
12. Equals Total Pass Through Costs $2,357,720 . 27.9%1I
13. Base Year Revenue Requirements (less Franchise Fee) II $8,449,21611 100%1]
$~!!!!!I'i"'!(Jwmil~'m'i(J~~
Change in Controllable Cost II 3.3%11
14. Historical Percentage Change in Consumer Price Index
Cbange in Pass Through Cosl
15. Base Year 2004 Tipping Fees $1,590,25 I
Base Year 2004 Franchise Fees $767,469
16. Plus Base Year 2004 AB939 Fees $0
17. Equals Total Base Year Pass Through Costs $2,357,720
18 Projected Interim Year 2005 Tipping Fees $1,605,896
Projected Interim Year 2005 Franchise Fees $785,453
19. Proiected Interim Year 2005 AB939 Fees $0
20. Equals Total Projected Interim Year Pass Through costs $2,391.349
2\. Projecled Percentage Change in Pass Through Costs ~ 1.43%8
'i'iriM$~r!!!!1,m!.~m!l,I!'g.!I!I~~!lg~m'I1\W~rll!i!llil!!liiill[Iii,
Weighled Change in Conlrollable Costs
22. Controllable Costs as a Percent of Base Year Revenue Requirements 72.1%
23. Multiolle Percenl chanee in CPI 3.3%
24. Equals Weighted Percenl Change in Controllable Costs 2.38%
Weighted Change in Pass Through Costs
25. Pass Through Costs as a Percent of Base Yr Revenue-Requirements 27.9%
26. Multiplle Percent Chan~e in Pass Throueh Costs \.43%
27. Equals Weighted Percenl Change in Pass Through Costs 0.40%
Tolal Change
28. Total Percent Change in Cosl (Line 24+ Line 27+ I-ine 28) II 2.78%
29. Divided I Adjustment for Franchise Fee (1-10.0 Detcent) II 90.0%
30. Equals Percenl change in Existing Rales 3.09%11
Fiscal Year: 1-1-2005 to 12-31-2005 Page2of2
Public Data Query Page 1 of 1
U.S. Department
of Labor
Bureau of Labor
Statistics
Bureau of Labor Statistics Data
www.bls.gov II Search I A-Z Index
BLS Home I Programs & Surveys I Get Detailed Statistics I Glossary I What's New I Find It! In DOL
Change From: I 1994 .it! To12p04~ ~
Output
Options:
r include graphs NEW! More Formattina Ootions....
Data extracted on: February 1, 2005 (1:13:41 PM)
Consumer Price Index - All Urban Consumers
12 Months Percent Change
Seriesrd: CUUROOOOSAO
Not Seasonally Adjusted
Area: U.S. city average
rtem: All items
Base Period: 1982-84=100
Year Dec
1994 2.7
1995 2.5
1996 3.3
1997 1.7
1998 1.6
1999 2.7
2000 3.4
2001 1.6
2002 2.4
2003 1.9
2004 3.3
Freauently Asked Questions I Freedom of Information Act I Customer Survey
Priyacv &. Security Statement I Linklna to Our Site I Accesslbilitv
u.s. Bureau of Labor Statistics Phone: (202) 691-5200
Postal Square Building Fax-an-demand: (202) 691-6325
2 Massachusetts Ave., NE Data questions: blsdata staff@bls.aov
Washlnglan, DC 20212-0001 Technical (web) questions: webmaster@bls.aov
Other comments: feedback@bls.aov
http://data.bls.govfPDQ/servletlSurveyOutputServlet 2/1/2005
SOLID WASTE FEE SURVEY
ISection I-Inlroduction I
1. Name of City/County DAVIS SANTACRUZ BAKERSFIELD
2. Contact Person
3. Tille of Contacl Person
.
4. Telephone Number 530-756-4646 831-420-5220 661-326-3114
5. Dale Conlacted 1/27/2005 1/27/2005 1/27/2005
ISectlon II-General Information I
6. Are residenlial curbside
colleclion and disposal PRIVATE Municipality Municipality
services provided by Ihe
municipality or privale
contractor?
7. Is a franchise for refuse I I I I
colleclion granted 10 the YES NO NO
hauler?
8. Is a franchise for recyclable I I I I
malerial colleclion granled YES NO NO
10 Ihe hauler?
9. Is there a franchise fee? I I I I
If so, how much is it? 8% NlA NlA
10. Whal is Ihe franchise 1$ 36.00 I I I
haule~s disposal cost per N/A N/A
Ion?
11. Who bills Ihe cuslomer? I I I I
CITY CITY CITY
ISection III-Residential Service I
12. Are residenlial rates I YES I YES I YES I
regulated?
13. Whal is Ihe monthly charge 1 can $ 44.00 $ 12.89
for residenlial service? 2 can $ 88.00
3 can $ 48.75 $ 132.00
14. What is Ihe charge for I I $ 8.50 I $ 4.541
additional cans? NOT ALLOWED
.~. -
SOLID WASTE FEE SURVEY
ISection III-Residential Service (continued) I
15. Is Ihere a separate charge I I I I
for yard wasle colleclion? NO NO NO
16. Are Ihere any citywide
cleanup days provided al ONE DROPOFF TWO DROPOFF
no addilional charge by EVENT PER NONE EVENTS PER
Ihe hauler? YEAR YEAR
17. Does your community have I I I I
a curbside recycling YES YES EVERY 2 WEEKS
program?
18. Is Ihere an addilional charge I I I I
10 residents for Ihis program,
or is il included in Ihe monthly INCLUDED INCLUDED YES
charge for solid wasle
colleclion?
19. If separale, what is Ihe I I I I
charge? NIA NlA $80 PER YEAR
ISection IV-Non Residential Service I
20. Are non-residential rates I I I I
regulaled? YES YES YES
21. Provide Ihe monthly fee for
Ihe following services,
assuming pick up is one
lime per week:
1 cubic yard $ 72.01 $ 178.90 NlA
1.5 cubic yards $ 98.75 NlA $ 68.43
2 cubic yards $ 120.92 $ 252.52 $ 85.54
3 cubic yards $ 180.36 NlA $ 102.63
4 cubic yards NlA $ 416.12 NlA
6 cubic yards $ 346.59 $ 552.12 NlA
22. Elfeclive period of I I I I
rales quoled 1/112005 1/1/2005 1/1/2005
23. Is Ihe downtown area REG TRASH MUST REG TRASH MUST REG TRASH MUST
allowed 10 pul Oul bags or BE IN CAN BE IN CAN BE IN CAN
are Ihey required 10 have BAGS ALLOWED
cans or lolers? FOR EXTRAS
--, --. ~_.._"
SOLID WASTE FEE SURVEY
ISection I-Introduction I
1. Name of City/County PASO ROBLES SAN MIGUEL ATASCADERO
2. Conlacl Person BRENDA DEBBIE MICHELLE
3. Tille of Contact Person
4. Telephone Number 238-2381 467-9283 466-3636
5. Dale Conlacted 1/28/2005 1/28/2005 1/31/2005
ISection II-General Information I
6. Are residenlial curbside I ] I I
collection 'and disposal
services provided by Ihe
municipality or privale Private Privale Private
conlraclor?
7. Is a franchise for refuse I I I I
collection granted 10 Ihe YES YES YES
hauler?
8. Is a franchise for recyclable I 1 I I
malerial collection granled YES YES YES
10 Ihe hauler?
9. Is Ihere a franchise fee? I I I I
If so, how much is il? 10% 10% 5%
10. What is Ihe franchise 1$ 38.851 $ 38.851 $ 39.90 I
haule(s disposal cosl per
Ion?
11. Who bills the cuslomer? I I I I
Private Privale Private
I Section III-Residential Service I
12. Are residenlial rales I YES I YES I YES I
regulaled?
13. Whal is Ihe monlhly charge 1 can $ 23.82 $ 14.75 $ 16.62
for residenlial service? 2 can $ 31.58 $ 20.40 $ 29.41
3 can $ 34.97 $ 38.08
14. Whal is Ihe charge for I $ 2.851 1$ 4.581
additional cans?
-
SOLID WASTE FEE SURVEY
ISeclion III-Residential Service (continued) I
15. Is there a separale charge I I I I
for yard wasle colleclion? NO NO NO
16. Are Ihere any citywide
cleanup days provided at ONE DROPOFF ONE DROPOFF TWO DROPOFF
no edditional charge by AT GARBAGE CO AT GARBAGE CO EVENTS PER
Ihe hauler? YARD YARD YEAR
17. Does your community have I I I I
a curbside recycling YES 1X PER MONTH YES
program?
18. Is Ihere an additional charge
10 residenls for Ihis program,
or is il included in Ihe monlhly INCLUDED INCLUDED INCLUDED
charge for solid wasle
collection?
19. If separate, whal is Ihe I I I I
charge? N/A NIA NIA
ISection IV..Non Residential Service I
20. Are non-residenlial rates I I I I
regulaled? YES YES YES
21. Provide Ihe monthly fee for
the following services,
assuming pick up Is one
lime per week:
1 cubic yard $ 77.96 $ 58.35 NIA
1.5 cubic yards $ 88.47 $ 65.20 NIA
2 cubic yards $ 104.08 $ 71.70 $ 109.22
3 cubic yards $ . 135.30 $ 95.80 $ 135.38
4 cubic yards $ 197.65
6 cubic yards NIA $ 191.65 $ 212.42
22. Elfeclive period of I I I I
rales quoled 1/1/2005 4/112003 1/1/2005
23. Is Ihe downlown area REG TRASH MUST REG TRASH MUST
allowed 10 pul oul bags or BE IN CAN BE IN CAN
are Ihey required 10 have BAGS ALLOWED BAGS ALLOWED BAGS ALLOWED
cans or lolers? FOR EXTRAS FOR EXTRAS
...~,_. -
SOLID WASTE FEE SURVEY
I Section I-Introduction I
1. Name of City/County VENTURA SANTA CLARA
2. Contact Person JOE ROSIE
3. Tille of Contacl Person
4. Telephone Number 652-4558 661-259-2398
5. Date Contacted 1/28/2005 1/28/2005
ISectlon II-General Information I
6. Are residenlial curbside I I I
collection and disposal PRIVATE PRIVATE
services provided by Ihe
municipalily or privale
contraclor?
7. Is a franchise for refuse I I I
collection granted to Ihe YES YES
hauler?
8. Is a franchise for recyclable I I I
malerial collection granled YES YES
10 the hauler?
9. Is Ihere a franchise fee? 5% DECLINED TO
If so, how much is il? + $O.35/MO/ACCT AB939 GIVE INFO
10. What is Ihe franchise 1$ 36.50 I I
haule~s disposal cosl per DECLINED
Ion? TO GIVE INFO
11. Who billS Ihe cuslomer? I I I
PRIVATE PRIVATE
I Section 1Ii--Resldenlial Service I
12. Are residenlial rates I YES I YES I
regulated?
13. What is Ihe monlhly charge 1 can $ 19.42
for residenlial service? 2 can $ 21.47
3 can $ 24.86 $ 18.64
14. Whal is Ihe charge for 1$ 5.00 1$ 1.00 I
addilional cans?
_m_'._ --~~._-_._.-
SOLID WASTE FEE SURVEY
ISeclion III-Residential Service (continued) I
15. Is there a separale charge I BI-WEEKLY I I
for yard wasle colleclion? NO NO
16. Are there any citywide
cleanup days provided al ONE DROPOFF ONE DROPOFF
no additional charge by EVENT PER EVENT PER
the hauler? YEAR YEAR
17. Does your community have I BI-WEEKLY I I
a curbside recycling YES YES
program?
18. Is Ihere an addilional charge
10 residenls for Ihis program,
or is il included in Ihe monthly INCLUDED INCLUDED
charge for solid wasle
colleclion?
19. If separate, what is Ihe I I I
charge? N/A N/A
ISection IV-Non Residential Service I
20. Are non-residential rales I I I
regulaled? YES YES
21. Provide Ihe monlhly fee for
Ihe following services,
assuming pick up is one
lime per week:
1 cubic yard N/A N/A
1.5 cubic yards $ 85.22 $ 43.92
2 cubic yards $ 92.54 $ 51.24
3 cubic yards $ 122.93 $ 58.57
4 cubic yards N/A $ 65.89
6 cubic yards N/A N/A
22. Effective period of I I I
rales quoted 3/1/2005 1/1/2005
23. Is Ihe downlown area REG TRASH MUST REG TRASH MUST
allowed 10 pul out bags or BE IN CAN BE IN CAN
are Ihey required 10 have
cans or toters?
-,...._-~ --------
ATTACHMENT 2
.
.
. 124 Cerro Romauldo Avenue
. San Luis Obispo, CA 93405
(805) 544-5838
Email: bstatler@pacbell.net
William C. Statler
March 29, 2005
Steve Adams, City Manager
City of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA 93421
SOUTH COUNTY SANITARY SERVICES RATE REQUEST REVIEW
As you requested, this report presents the fmdings of my analysis of the Interim Year rate request
submitted by South County Sanitary Services (SCSS) on February 1,2005.
Summary of Findings
SCSS has requested an Interim Year rate adjustment of 3.09%, to be effective June I, 2005,
based on the rate adjustment criteria set forth in>the City's Franchise Agreement with SCSS.
Finding. The calculations underlying this request have been prepared in accordance with the
City's franchise agreement, and accordingly, I recommend that the City approve this rate
request.
Background
Under the City's Franchise Agreement with SCSS, the rate setting process follows a three-year
cycle:
. Base Year. The fIrst year of the cycle-the Base Year-requires a comprehensive, detailed
analysis of revenues, expenses and operating data. This infonnation is evaluated in the
context of agreed upon factors in the Franchise Agreement in detennining fair and reasonable
rates.
. Interim Years. In both the second and third years, SCSS is eligible for Interim Year rate
adjustments that address two key change factors: changes in the consumer price index for
"controllable" operating costs; and changes in "pass-though costs" (primarily "tipping fees"
and franchise fees); which SCSS does not control (tipping fees are set by the County Board
of Supervisors and franchise fees are set by the City of Arroyo Grande).
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
- -------
StllIllI ('OOllty Sunil,uy Si:rvil.:l: CITY OF ARROYO GRANDE
Attachment 1
Interim Year Rate Adjustment Aeplication
Aeq~~te<ll~"e
I. Rat~ Incr~use Requested ~ 3.09 %~
'~I\! S.hecI~'e
Currenl Increased Adjusnucnl N1.:w
Rale Schedule Ratc RUle (.) RioIle
Single Family Residential
2, One Can Service $13,35 $13.76 $13,76
3. Two Can Service $17.36 $17.90 $17.90
4. Three Can Service $2\.37 $22.03 $22,03
5 Multiunit Residential and Halc:i/lcrcasc..'iof i 3.09%'
Non~re5identlal will ~ upphcrJ 10 all roll!:s ill ciu;h "'(\ICUI(I,;
willi cilCh rale round.::d up 10 tin:: lU:an:st $U,OI
.";' ,,., (ier!iI!CII!lPII'
,.,-.
To lIIe best of my knllwkdge, lhe: dtua OI,IId infOlmillion in Ibis applicillion is t'omplcle, accoroale. illaJ cUIIWSIClI1 widl thl: ill.SU'Uc(jons
pt'O'tide4 by tbe City or Arroyo Grolmlc.
Name: TOM MARTIN l'illl:: General Manager
Si..~,,,,,, ~ n..le; 02101/05
c;/
Fiscal Year: 1-1-2005 to 12-31-2005 Pg. 10(2
-,
SU\1l!ll'UU!II.)' SOIIIi\;uy S..:f\.k:C 01/01/05 Attachment 1
Interim Year Rate Adjustment Ae,plication
Flnanc/allnformatlon
S""IIUI' '.n...~ y ~r Costs
nOiSe Y car CnnlroUable Custs
6. Tota' Allowable Costs S5,604,176
7. I'/"s AUqwablc Opera~ing i1roflt S487,320
8. PltU' I...ease PaYn\cI1U, to AniliOlted COIHDomics SO
9. €fluals Total Controllable costs S6.091.496 72.1%11
U;t,sc Yelllr I'ass 1'hrouGh Costs
10. ')'jpping Fees $1.590,251
Frarn:hi~ Pees S767,469
II. PJtlj' AD 939 ami Rc 'ulatorv Fec$ SO
12. Equals Total Pass i1u"Ough Costs S2.357,720 27.9\U
13. Uase Ycar Rcycnue Require",eRts Uess l.'rancbisc }o'ee) II $8.449.2161 100%1
!ieqlp!! JI.C~~C~ Ip C"'~
CII"n~e in Conlrllll.ble C...i ~ 3.31J1.'
14. m~\orica' Percentage Change in Consumer Price Jndex
Cllan~e In "ass Tllrougll Cosl
IS. B... Year 2004 Tipping fee, SI.590.251
Base Y car 2004 FrLlnchise Fees $767,469
16. Pills Base Year 2004 AB939 fee, SO
17. Equals TOlal Base Y car Pass Through Costs S2.357.720
18 Projected hucrim Ycar 2005 Tipping fees $ 1.605,896
Projected InlCr}m Y car 2005 fnmchisc Fees S785,453
19. Proj""Ied Inle,ilJ'Year2005 AB939 Fces $0
20. &Juob Total Projecled Interim Year Pass Through CO", S2.391.349
21- Projc:ctccJ Perccntagc Change in P~s.11\l'uu&h Cosb ~ 1.43%1
'*,"QI! 1U,j:!~III!.\H'f \',m!!l Cbapu.in R;!I.,.
Weigllted Chanccln Conlrollable CoslS
22. ContcoJrable Costs. as a Percent nf Base Year Revenue Requirements 72.1%
23. Mul,M;. Pereenl ellan.. in cpe 3.3%
24. Equals Wcl&hted Percent Change in COOl,ollable Co,t, 2.38%
WeiJlbled Chl\llllcln 1'... Through Co.st.
25. Pass Through COsts as a Pe~nl of Bdse Yr Revenue Requirements 27.9
26. MlCllinli~ Perea" ChanRe in Pass Throul!'h COSlS - 1.43
27. Equals Weighted Percent Change in Pass Through COSIS 0.40
Tot.1 CllaIIce
28. 1'oull Percent Change: in Cost (Une 24+ Line 27+ Line Z&) 2.78
29. Dh'ided I Adjusllncnc for franchise Fee (1.10,0 rcent) 90.
30. Equals Percenl dlaDle In Exlsllnl Ral.. 3.0'"
Fiscal Vear: 1-1-2005 to 12-31-2005 Page20f2
- . .--->
----
----
Section II. Rsla Sailing Proce.s Attachment 2
C Interim Year Rate Settltrg fees, and AB 939 and regula lOry fees in the .
Procen interim year for which a rate adjustment is
Interim year rate adjustment requests requesled.
are accepled in the two years between base Even if the interim-year adjustment would
years. The interim year process requires justify an increase in rates, Ihe franchise hauler
less information and preparation time. while is not required to apply for the increase. This
still allowing fair and reasonable rale will help stabilize rate adjustments even when
adjustments. small increases mighl be: warranted.
During the two interim years, rares can Special mid-year rale adjuslments are
be adjusted annually through applicarion of allowed outside of the annual schedules of the
a composite index. The index consists of: base year and interim year adjustments. These
CI Historical changes in the U.S. adjustments are for extraordinary and
National Consumer Price Index consequenlial cost increases which would
(CPO published by the Bureau of require across-the-board J:ate increases of
Labor Stalistics in their Monthly greater than fIVe percent (5%). Both Ihe City
Labor Review and franchise hauler may initiale the special
mid-year rate adjustment process by contacting
CI Projected changes in tipping fees the City Administntive Officer (CAO). For
CI Projected changes in AB 939 and special mid-year rate adjustments, the franchise
regulatory fees hauler will provide necessary information and
documentation so the CAO can make a
CI Adjustment for the franchise fees judgment as to the reasonableness of such a
which change if revenues change. rate adjustment. With CAO approval, a mid-
In each interim year, the franchise hauler year rate adjustment can be made by the .
is responsible for determining the actu:ll franchise hauler.
annual change in the CPI for the most recent Exhibit D-4, following this page,
12-month period. The franchise hauler also provides an overview of the interim year rate
will be: responsible for estimating and adjustmenl process. Following this exhibit is
documenting projecced changes in tipping a description of each step in the process.
.
Psge'l-22 City o[ San luis ObIspo
_n_ --~--- ----
- -----..-- .-..'.'-.-----,.-..- -,~"._" . -~~.~_.._.,-
11.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER ~
(/
SUBJECT: CONSIDERATION OF RESOLUTION ADOPTING STATE
AFFORDABILITY HOUSING STANDARDS FOR DETERMINATION
OF MAXIMUM SALES PRICE FOR AFFORDABLE HOUSING UNITS
DATE: APRIL 12, 2005
RECOMMENDATION:
It is recommended the Council approve the attached resolution adopting State
Affordable Housing standards for determination of maximum sales price for
affordable housing units and establish the interest rate at 6.125% for computing the
formula.
FUNDING:
There is no projected cost to the City from the proposed changes. The modification
is estimated to change the maximum sales price from $315,255 for a three-bedroom
moderate income unit to $271,472, although it would be dropping to $297,926
anyway under the County formula. This is based upon an assumption of an interest
rate of 6.125% and a 10% down payment.
DISCUSSION:
The City's Housing Element sets forth inclusionary housing requirements for all
residential projects over six (6) units to include a percentage of moderate, low and/or
very low income units. To fulfill this requirement, projects are required to establish a
deed restriction and enter into an affordable housing agreement with the City for
each unit. The agreement establishes the eligibility and maximum sales price
requirements.
The City has utilized the County's formula for maximum sales price for these units.
However, these are not universally established rates. For example, the State and
Cities of San Luis Obispo and Morro Bay in San Luis Obispo County all utilize
different formulas. As a result of the City's experience thus far, staff has evaluated
the current formula with assistance from the San Luis Obispo County Housing Trust
Fund. It is staffs opinion the County's formula is too low and results in an insufficient
range between minimum incomes required to qualify for a home loan and the
maximum incomes allowed to qualify as an eligible family. As a result, it limits the
CITY COUNCIL
CONSIDERATION OF RESOLUTION MODIFYING MAXIMUM SALES PRICE FOR
AFFORDABLE HOUSING UNITS
APRIL 12, 2005
PAGE 2
number of individuals and families able to purchase affordable homes even though
they are unable to purchase market rate homes. Staff also does not recommend the
formulas utilized by other cities be adopted because the amount of subsidy required
may limit the number of units actually constructed.
The proposed changes were drafted utilizing assistance from the San Luis Obispo
County Housing Trust Fund. One of the problems with the County's existing formula
is that it is based on the 11th District Cost of Funds Index (COFI), which is a lagging
index. Mortgage interest rates increase and decrease long before COFI reflects
those changes. Utilizing the proposed formula, the sales price will drop when interest
rates increase and increase when interest rates drop. The speed with which they
change will depend upon how frequently the City changes the rate used in the
formula. It is recommended the rate be reviewed each six-month period.
The State formula is based upon the assumption that total housing costs should not
consume over 30% of gross income for low and very-low income ownership units and
35% for moderate-income. Therefore, the State formula requires the City to make
assumptions for housing costs, interest rates and down payment amounts. The
attached table computes the formula based upon an interest rate of 6.125% and 10%
down payment. This results in a maximum housing cost of $271,472 for a three-
bedroom moderate-income unit. The current price for units at Jasmine Place has
been $315,255 under the County formula, but has now dropped to $297,926 due to
an adjustment in the COFI. The current maximum price is $231,000 in San Luis
Obispo and $240,422 in Morro Bay for three-bedroom moderate-income units.
Staff recently coordinated a meeting with representatives from the County, Cities of
Paso Robles, Atascadero, Morro Bay and San Luis Obispo, and Housing Trust Fund
to better coordinate affordable housing requirements. As a result, the other
jurisdictions expressed an interest in potentially adopting the State formula in order to
achieve consistency countywide. The working group is scheduled to meet again next
month to begin development of a new consistent format and structure to the
affordable housing agreement and requirements.
In addition, units constructed in the Redevelopment Area are required to meet the
State affordable housing criteria. Therefore, by making this change, the City will
provide consistency for units constructed within and outside the Redevelopment
Area. It is staffs goal to develop a standard affordable housing agreement that can
be used on a consistent basis in the future.
The change would likely impact units in the Parkside project on Farroll Road. It
would not impact the Camino Mercado senior housing project until the County
S:ICITY MANAGERISTEVEICouncil ReporlslAffordable Housing Maximwn Sales Price 4.l2.05.doc
--.-.-
CITY COUNCIL
CONSIDERATION OF RESOLUTION MODIFYING MAXIMUM SALES PRICE FOR
AFFORDABLE HOUSING UNITS
APRIL 12, 2005
PAGE 3
modifies their formula because the conditions of approval specify the maximum sales
price will be based upon the County formula.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the attached resolution adopting State Affordable Housing standards for
determination of maximum sales price for affordable housing units and
approve 6.125% as the interest rate to be utilized in computing the formula;
- Do not adopt the resolution, direct staff to continue utilizing the existing County
standards, and direct staff to urge the County to modify their formula;
- Do not adopt the resolution and direct staff to develop other alternative
affordable housing formulas for consideration;
- Modify as appropriate and adopt the resolution;
- Provide direction to staff.
Attachments:
1. Affordable Housing Price Calculations for 3-Bedroom Homes
2. San Luis Obispo County Affordable Housing Calculations
S:ICITY MANAGERISTEVEICouncil ReportslAffordable Housing Maximum Sales Price 4. \2.05.doc
-- --------- -~
RESOLUTION NO. _
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING STATE AFFORDABILlTY
HOUSING STANDARDS FOR DETERMINATION OF
MAXIMUM SALES PRICE FOR AFFORDABLE HOUSING
UNITS
WHEREAS, Goal A of the City's Housing Element is to provide a continuing supply of
affordable housing to meet the needs of existing and future Arroyo Grande residents in all
income categories; and
WHEREAS, the City's Housing Element sets forth inclusionary housing requirements for all
residential projects over (6) units to include a percentage of moderate, low and or very low
income units; and
WHEREAS, the City Council deems that it is in the best interest of the City to establish
specific standards for determining the maximum sales price for affordable housing units.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby adopts the maximum sales price formula and standards for affordable housing units
established by the State of California as forth in Health and Safety Code ~ 50052.5, as
from time to time amended, and as implemented in Title 25 of the California Code of
Regulations. This Resolution shall take effect immediately upon passage.
On motion by Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted on this day of ,2005.
.~."~ .- - -..-- -----..-------
RESOLUTION NO.
PAGE 2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
l1MOTHY J. CARMEL, CITY ATTORNEY
ATTACHMENT 1
Affordable Housing Prices for 3-Bedroom Homes
Based on 4-Person Household and $61,700 Area Median Income
Moderate Income
Annual Monthly
Affordable Housing Cosl CalcuJalion
Income Limils (120% of Median) $74,050 $6,171
Income Used for Calculaling Affordability (110% ofMd) $67,870 $5,656
Affordable Housing Costs (35% of I 10%) $1,980
Componenls of Housing Cosls
Property Taxes (esl based on affordable price) $270
Insurance Premiums $40
Home Owners Dues and Assessments $50
Utilities $125
Maintenance $10
Housing Costs wilhoul Mortgage Payments $495
Funds Available for Mortgage Payments $1,485
(Affordable Housing Costs minus Housing Costs wlo Mortgage Pmls)
Loan Amounllhal can be serviced wilh 6.125% $244,325
Funds Available ror Mortgage Paymenls
(assumes 30 year fixed rate loan aI6.125%)
Maximum Purchase Price with 50/0 down $257,184
Maximum Purchase Price with 10% down $271,472
Maximum Purchase Price with 20% down $305,406
AffordabiIity Cales based on differenl Sales Prices
County Std 10% Down 50/0 Down
Sales Price $315,000 $271,472 $257,184
Cash Down Paymenl (5%) $15,750 $13,574 $12,859
Amount Financed $299,250 $257,898 $244,325
Firsl Mortgage Loan (80% of purchase price) $252,000 $217,177 $205,747
Second Mortgage Loan (15% of purchase price) $47,250 $40,721 $38,578
Paymenl on Firsl Mortgage (6.125% fixed for 30 years) $1,511 $1,302 $1,234
Paymenl on Second Mortgage (5% inlerest-only adjustable for 15-20 years) $197 $170 $161
Total Mortgage Payments $1,708 $1,472 $1,394
Properly Taxes $315 $315 $315
Insurance $40 $40 $40
Total Housing CoSls (PITI) $2,063 $1,827 $1,749
Housing Ratios Based on Monthly Gross Income Income Pmt Ratio Pml Ratio Pmt Ralio
Income limit for 4 person household $6,171 33.43% 29.60% 28.35%
Income limil for 3 person household $5,554 37.14% 32.89% 31.50%
Income lirnil for 2 person household $4,938 41.78% 37.00% 35.43%
Median Income for 4 person household $5,142 40.12% 35.53% 34.02%
Median 1ncome for 3 person household $4,625 44.60% 39.50% 37.82%
Median Income for 2 person household $4,113 50.16% 44.42% 42.54%
" _._-~._~-
~ Attachment 2
Affordable Housing Standards
SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING
Counly Governmenl Center # San Luis Obispo, CaliCornia 93408 # Telephone (80S) 781-5600
This bulletin summarizes the county's affordable housing standards, includi!jg maximum family incomes, home
purchase prices, rents, and long-term affordability.
Income limits:
The state defines family income groups as follows: "Very Low Income" is defined by Health and Safety Code
Section 50105 as 50% of county median income; "Lower Income" is defined by Health and Safety Code
Section 50079.5 as 80% of county median income; "Moderate Income" is defined by Health and Safety Code
section 50093 as 120 % of county median income. Effective February 25, 2005, the income limits for San Luis
Obispo County are shown below:
Persons in Very Low Lower Income Median Moderale
FaUIil Income Income Income
I $21600 $34 550 $43 200 $51850
2 $24 700 $39 500 $49 350 $59 250
3 $27750 $44 400 $55 550 $66 650
4 $30 850 $49350 $61 700 $74050
5 $33 300 $53 300 $66 650 $79 950
6 $35 800 $57 250 $71 550 $85 900
7 $38 250 $61200 $76 500 $91 800
8 $40 700 $65 150 $81 450 $97 750
Rents and sales prices:
.. y'~Lo",.,
Tncome::x
Studio $540 $648 $620 $82216 $123,984 $193,104
1 $617 $740 $733 $92,778 $141,635 $220,595
2 $694 $833 $893 $104 434 $159,429 $248,309
3 $833 $1000 $1301 $125302 $191,286 $297,926
4 $894 $1073 $1339 $134,514 $205 349 $319,829
Nole 1: Maximum rents shown above include cosls of utilities based on ulility allowances delemined by the Housing Authority of the
City of San Luis Obispo.
Nole2: Maximum sales prices shown above are based on assumption that special financing is not committed to project, and therefore.
refleclllth District Cost oCFunds Index of2.317%, which is effective through April, 2005, according 10 Ihe Federal Home Loan
Bank of San Francisco (inleresl rale hotline: 415-616-2600).
Updaled: 04/05/05
---,,- -----. ---_.._._--,.,~
11.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR ~
SUBJECT: CONSIDERATION OF "LET THERE BE LIGHTS" (LTBL) PROGRAM
CHANGES
DATE: APRIL 12, 2005
RECOMMENDATION:
It is recommended the City Council approve revising the fixture, pole and lighting
system design and donations for remaining street lighting within the Village area to a
new proposed PG&E alternative.
FUNDING:
The changes will enable Phase 2 and subsequent phases of the program to be funded
entirely by private donations of $3,000 per light.
DISCUSSION:
BackGround
During 2003, the City, Village Improvement Association (VIA) and Times Press Recorder
(TPR) conducted an informal public preference poll regarding three sample pedestrian
light fixtures for replacement of the generic PG&E lantems. The poll favored the rounder
fixture and only 2% suggested no change to save money. The City proceeded with the
fixture, decorative base and pole selection and design for six new lights along the Creek
Promenade and replacement of six existing PG&E lanterns around the Village Gazebo as
Phase I of the L TBL donation program, with donations of $1 ,500 to $2,000 per light.
Design complications emerged when PG&E could not provide "as-builts" of their
underground circuits. It was also required that each pole and light include a disconnect
and fuse or that it be a separate City owned metered system. The City chose the latter as
more functional and economical.
Analvsis
The separation requirement at each pole would cause the City-owned poles and fixtures
to be substantially more expensive along remaining phases of public streets and
sidewalks, particularly on East Branch Street, which is also CalTrans right-of-way.
Fortunately, during 2004, PG&E developed a new design altemative in cooperation with
Holophane Outdoor lighting company. A copy of this decorative outdoor lighting system
description is attached. It provides a glass globe "Granville acom" fixture which closely
resembles the Lumec-Prudential fixture previously selected by the City. HOlophane also
---.-- -----
CITY COUNCIL
CONSIDERATION OF "LET THERE BE LIGHTS" PROGRAM CHANGES
APRIL 12, 2005
PAGE 2
sells ribs, bands, finials, and medallions, which can cage the fixture for distinctive,
heritage character desired in Arroyo Grande. The fixture includes an internal reflector to
limit the amount of uplight and reduce problems of night sky interference, and shape the
light pattern for efficiency. PG&E also added two new pole alternatives with cast
aluminum bases and extruded aluminum shafts, either smooth or fluted. The poles are
finished with fade and abrasion resistant polyester powder coat paint in either dark green
or black color. PG&E has indicated that they will allow accessories such as public
signage, banner arms and flag mounts on their poles and the City is requesting
permission for the brass plaques as well.
Recognizing the escalating costs, design difficulties and separation requirements of a
City-owned street lighting system and considering this new PG&E alternative, staff
recommends that Phase 2 and remaining street lighting within the Village area utilize the
Granville acorn and Charleston base and fluted poles offered by PG&E at an estimated
$2,500 per existing pole. Allowing an additional $500 per pole for finial, ribs, band,
banner arms and plaque would enable resumption of L TBL donations of $3,000 per pole.
If this PG&E design alternative is acceptable to the City Council, the City has received a
single voluntary donation of $36,000 from Howard Mankins for all twelve lights composing
Phase 2 in the historic core of the Village. It would also facilitate continued Phase 3 and
remaining street lighting replacement to the west and east ends of the Village from Traffic
WayNVesley Street to Crown Hill, as well as intersecting side streets, at the estimated
price of $3,000 per existing pole.
AL TERNA TIVES:
The following alternatives are provided for Council's consideration:
. Revise the fixture, pole and lighting system design to the new PG&E alternative, as
recommended by staff, and accept the single donation of $36,000 for all of Phase
2 at $3,000 per light and with subsequent Resolution of appreciation to Howard
Mankins;
. The City Council could defer decision regarding further City-owned system and
also consider other PG&E system alternatives, requiring additional design studies
and price clarifications prior to acceptance of additional donations of $3,000 per
light; or
. The City Council could continue to propose the prior City-owned system and direct
staff to pursue design and construction bids to determine the actual cost of
conversion requiring increased donation per pole of over $4,500.
Attachments:
1. Holophane PG&E system specifications (4 pages).
S:\COMMUNITY _DEVELOPMENTlCITY _COUNCIL\2005\04-12-05\L TBL SR 04-01-05.doc
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STANDARD FIXTURES
Your utility company has approved these fixtures for their standards because they meet their demanding requirements for
durability, energy efficiency, reliability, ease of maintenance and appearance. These fixtures feature high-strength, non-
yellowing. borosilicate glass globes; side access door for ease of electrical service; and fade resistanl polyester powder
coat finishes. These features ensure thai the lighting fixtures and poles shown here will continue to complement your
community for many years to come.
GRANVILLE ACORN
The Granville is a timeless glass acorn that produces a very wide lateral throw of light. This light
distribution allows for efficient pole spacings and increases light levels on important vertical surfaces
such as vehicles, pedestrians, building entrances and signage.
FEATURES
BOROSILICATE GLASS
High-strength, borosilicate glass is the ideal material for outdoor
fixtures. Unlike plastic materials, glass never discolors or turns
brittle. Also, because the clarity of the material does not degrade,
there is minimum loss in light output over time. Occasional rainfall
is all that is required to keep these beautiful globes clean and
sparking year after year.
What would you like the fixtures in your
community to look like in a few years?
LONG-LIFE FINISH
The components of a successful finish are cleaning, pretreatment, and
coating. A seven stage process of cleaning and pretreatment is applied to
each fixture housing to ensure that paint firmly adheres to the metal surfaces.
Following the extensive preparation process, environmentally friendly,
polyeSler powder coating is electro.statically applied to the fixture housings.
This extensive coaling system results in a long life finish that stubbornly resists
fading and peeling.
-"._- --~._-.__._---
REDUCED UPLIGHT OPTIONS
.
SKY GLOW
As populations have grown, so has the problem of sky glow. Direct and reflected
light from streetlighls and other outdoor electric lighting cause skies abOve urban
areas to glow and thereby reduces the ability to view the stars. This problem has
made it significantly more difficult for astronomers to see and study astronomical
bOdies. For additional information about this issue, visit the website of the
International Dark Sky Association al www.darksky.org. To address Ihe problem of
direct uplight, the Granville is offered with two reduced uplight options.
PERFORATED UPLIGHT "CUTOFF" LUNAR
SHIELD OPTICS
To help reduce undesired L.pIight, an The Lunar Optics Granville uses an
internal perforated uptight shield is internal reflector to reduce the high
available. This ~ will decrease \he angle light ou1put of the fixture. The
direct upward component of light without shielding provided by this reflector
significantly affecti1g the pole spacing reduces light trespass and direct
ratios or the illumination of important uptight while maintaining the pure
vertical surfaces. A small amount of daytime appearance of the classic
uplight continues to aIow the top of the Granville. This unique design
fixture to goo - reminiscent of early gas allows this product to be classified
and incandescent light fixtures. In as a "cutoff fIXtUre" by the
addi\ion, the da.yIime appearance of \he lIIt.rninating Engineering Society of
glass globe is not i11pacted by this~. North America.
FIXTURE ORDERING INFORMATION
nntinn,q $'Inri AC(,.A.<:.~oriAS
RxturA Housino FixhJfA Finishes P - Protected Starter (Prevents lamp from 'cycling"
GVU - Granville B - Black at end of life)
. N - Dark Green H - NEMA Twistlock Photocontrol receptacle
RAlIac;.t Tvoe DE120 - Twistlock Electronic, Silicone, Filtered
O7OHP - For use with mogul base lOW HPS lamps PIlotocontrol (12OV)
100HP-For use with mogul base 100W HPS (amps Oot\cR,\ Svs.tmns (See diagrams beloW) DE124 - Twist\ock Electronic, SiHcone, Fi\tered
3 - Asymmetric Distribution PIlolocontrol (12/240/277V)
j{g/Ja!j!I 5 - Symmetric Distribution DE24D - Twistlock. E.!ectronic, Si!ioone, Filtered
12-120V 3PUS - Asymmetric Distribution with PIlotocontrol (240V)
20-208V Perforated Uplight Shield F1 - Single Fusing (120V, 240V, 277V) - field installed
24 - 240V 5PUS - Symmetric Distribution with F2 - Double Fusing (208V, 24OV) - field installed
27-277V Perforated Uptight Shield OV1ASDIO - 90' Houseside Shield
48 - 480V 7 - Lunar Optics Asymmet(lc D"lstrlbution OV1ABD120 -120' Houseside Shield
MT - 12O/208/240/277V Multi-tap 8 - Lunar Optics Symmetric Distribution OV1ASD180 -180' Houseside Shield
1'.....11 ,e""'j' FIXTURE ORDERING GUIDE
Complete Catalog Number Example - GVU100HP12B3PHDE120
I I I ,~-r-TD I
Fixture Ballast Voltage Finish Optical Type Options and
Asymmetric Distribution Accessories
Symmetric Distribution GVU 07DHP 12 B 3 P
The light distribution pattern is determined by 1DDHP 20 N 5 H
the fixture's optical system. For illuminating 24 3PUS DE12D
Slreets and pathways. an asymmetric (Type 27 5PUS DE124
48 7 DE24D
III) pattern is recommended. For intersections MT 8 F1
and open area applications (parks, outdoor F2
malls, etc.), the symmetric (Type V) pattern is GV1 ASD9D
GV1 ASD12D
typically used. GV1ASD18D
STANDARD POLES
To complement the fixtures shown on the previous pages, these durable and economical poles are available. These poles
feature corrosion resistant cast aluminum bases and extruded aluminum shafts. Both smooth and fluted shafts are offered.
For twin fixture applications, the decorative crossarm may be used. The poles and crossarm are finished with fade and
abrasion resistanl, polyester powder coat paint.
ANCHORA~ G!'IPE A.NC~
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CHARLESTON HAMILTON 1WIN FIXTURE
(shOwn with fluted shaft) (shown with smooth shaft) CROSSARM
POL E ORDERING GUIDE CROSSARM ORDERING GUIDE
Pole Ordering Example CH14 S4/12-CA/BK-WPRT Crossarm ordering example PCP36-CA/BK
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Pate Type He~t Shaft Type Finish Options Twin Crossarm Finish
I'CPSII CoWI- Black
CH-Chal1estorl 12 84/12 - Smooth CMlk - BM WPAT. - Receptacle CAIDG - Dark Green
1. F""! - Fluted CNDG - Dark Green
H-Hamiltorl I UI11 - Smooth tAJBlt - 8lack WPAT. - ReceptacJe
10 F..,.. -Fluted CAJDB - Oa!1l Gleen
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