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Agenda Packet 2005-05-10 CITY OF City Council Agenda Tony Fer...... Mayor Steven Adams City Manager Joe C08tello Mayor Pro Tem Timothy J. Carmel City Attorney Jim Dicken. Council Member Kelly Wetmore City Clerk Jim Guthrie Council Member Ed Arnold Council Member AGENDA SUMMARV CITY COUNCIL MEETING TUESDA V, MA V 10, 2005 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. BOLL CALI.: 3. FLAG SALUTE: ARROYO GRANDE VALLEY KIWANIS CLUB 4. INVOCATION: PASTOR ROBERT BANKER, OPEN DOOR CHURCH 5. SPECIAL PRESENTATIQN!i: 5.a. Proclamation Recoanlzlna Mav 15-21. 2Q05 as National Public Wo~ Week 5.b. Proclamation Recoanlzlna Mav 15-21,--2005 as Police Memorl,1 Week 6. AGENDA REVIEW: ea. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. ~._---^.__._. - -'- AGENDA SUMMARY - MAY 10, 2005 PAGE 2 7. COMMVNITY COMtfENIS ~ND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: . Direct City staff to assist or coordinate with you. . A Council Member may state a desire to meet with you. . It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: . Comments should be limited to 3 minutes or less. . Your comments should be directed to the Council as a whole and not directed to individual Council members. . Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CON~ENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash DI,buraement Ratification (PILLOW) Recommended Action: Ratify the listing of cash disbursements for the period April 16, 2005 through April 30, 2005. 8.b. Consideration of ADDrova' 9f Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of April 26, 2005, as submitted. 8.c. Consideration of Relectlon of ~Ialm Aaalnst Cltv - T. MU8arave (WETMORE) Recommended Action: Reject claim. 8.d. Consideration of Authorization to Purchase Used Fire ADoaratu8 (FIBICH) Recommended Action: 1) Authorize the City Manager to execute a non-binding letter of interest to the City of Sparks, Nevada for purchase of used fire apparatus, and 2) Direct staff to inspect the apparatus to determine the mechanical and safety condition of the used apparatus, and provide Council with a final recommendation on the purchase. 8.e. Consideration of Internal Water Allocation Aareement (ADAMS) Recommended Action: Approve the proposed Internal Water Allocation Agreement with the City of Grover Beach, City of Pismo Beach, and Oceano Community Services District. AGENDA SUMMARY - MAY 10, 2005 PAGE 3 8. CONSENT AGENDA (continued): 8.1. Consideration of AcceDtance of the Traffic Way Brldae Rail ReDlac:ement Prolect. PW 2004-01 (SPAGNOLO) Recommended Action: 1) Accept the project improvements, as constructed by Souza Construction, Inc. in accordance with the plans and specifications for the Traffic Way Bridge Rail Replacement Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention of $28,246.94, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 8.g. Consideration of Aareement with HR Consultlna Services for U- of ChY Personnel Reaulatlons (ADAMS) Recommended Action: 1) Authorize the Mayor to execute an Agreement with HR Consulting Services for update of the City's personnel regulations; and 2) Appropriate an additional $3,000 for the project. 8.h. 8.L Consideration of a 2005 Realonal TransDOrtatlon linttancement alLFuncllnp Almllcatlon for Phase IV of the Scenic Creekelde Walk Throuah tIJIlI.earIc VI.IIIaI of Arrovo Grande Prolect (SPAGNOLO) , Recommended Action: 1) Adopt Resolution for Regional TE funding for Phase IV of the Scenic Creekside Walk Through the Historic Village of Arroyo Grande project; and 2) Direct staff to forward a funding application and resolution to SLOCOG for funding consideration. 8.j. Consideration of Award of Contract to M.llbu Pacific Tennis Courts. Inc. fir Construction of the Thels/Keleler Tennis Court Ad4ljlon Prolect. ~ (SPAGNOLO) Recommended Action: 1) Award a contract for the construction of the TheislKeisler Tennis Court Addition Project, PW 2004-02 to Malibu Pacific Tennis Courts, Inc. in the amount of $204,999; 2) Authorize the City Manager to approve change orders not to exceed the contingency of $20,500 for use only if needed for unanticipated costs during the construction phase of the project; and 3) Appropriate $60,000 from the Park Development Fund to the project account. 9. PUBLIC HE~INGS: 9.a. Consideration of 2005 Water and Sewer Rate Studv and ProDOeed Resolution Eatabllsl'!lna New Water and Sewer Rates and Charaes (SPAGNOLO) Recommended Action: Continue this item to June 14, 2005. .-- --------. AGENDA SUMMARY - MAY 10, 2005 PAGE 4 9. PUBLIC( HEARINGS (continued}: 9.b. Consideration of Conditional \,Ise Permit Case No. 04-009: ADDIJcant - n..... Wh.B! (HamDton Inn and Suites Hotel and Restaurant): Location -1400 Y(IIrIIUII1..JI!:! (STRONG) Recommended Action: Review the proposed project as a Pre-Application and continue consideration of the Conditional Use Permit to a date uncertain. 9.c. Consideration of ProDOsed Resolution AdoDtlna State Afford.lllJDtv Wfto....na Standards and Associated Calculation Criteria for DetermlDltlon of MIIbmIm Sales Price for Affordable Houslna Vnl~ (ADAMS) Recommended Action: Adopt Resolution approving State affordability housing standards and proposed calculation criteria for determination of maximum sales price for affordable housing units. 10. CONTINUED BUSINESS: 10.a. Consllleratlon of ProDOsal to Modify Aareement with AGP VlstI5L1or ~u_'!oa Qf ~1tY Council Meetlnas and to Ad~ C~lecast of Plannlna CommllllllD..lillll (ADAMS) Recommended Action: 1) Approve the proposal to modify the City's cablecasting Agreement; 2) Provide staff direction on cablecasting of Planning Commission meetings; and 3) Direct staff to prepare appropriate amendments to the existing agreement with AGP Video for City Council consideration. 11. NEW BUSINESS: None. 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) Request to place on a future City Council agenda consideration of submitting formal comments to the County of San Luis Obispo in opposition of proposals under development to install a soccer complex at Sevada and EI Campo (ARNOLD) b) Request to place on a future City Council agenda consideration urging the County of San Luis Obispo to delay by one year relinquishment of maintenance of Flood Control Zone 1 & 1A to the Department of Water Resources. (FERRARA/ARNOLD) --------.----- AGENDA SUMMARY - MAY 10, 2005 PAGE 5 13. CITY MANAGER ITEM~: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 14. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. COMMUNITY COMMEt<jTS AND SUGGESTlQNS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. ADJOURNMENT 1111111111AA11111111111111 All staff reports or other written documentation relating to each ~em of business referred to on the agenda are on file in the Administrative Services Department and are available for public inspection and reproduction at cost. If requested, the agenda shall be made available in appropriate a~ematlve formats to persons with a disability, as required by the Americans w~h Disabil~ies Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473.5414 as soon as possible and at least 48 hours prior to the meeting date. 1111111111111111111111111 Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. www.arroyogrande.org i i --- - ---. "-------- i 5.a. OF WHEREAS, public works services provided in OIAl' community are an integral part of 01Al' citizens' everyday lives: and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, storm drcrins, and streets; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services: and WHEREAS, the quality and effectiveness of these facilities, as weD CIS their planning, design, construction and maintenance is vitally dependent upon the dedio:Ition and slo1l of public works professionals: and WHEREAS, .National Public Works Week. is celebrated d1Arinq May 15-21, 2005 to 1 recognize the invaluable contribYtion of public works professionals. NOW THEREFORE, BE IT RESOLVED, that I, Tony Ferrara, Mayor of the City of Arroyo Grande, on behalf of the City COuneJ1, do hereby proclaim the week of May 15'" through May 21" CIS .NATlONAl PUBUC WORKS WEEK" in the City of Arroyo Grande and caD upon aD citizens and <:Mc organizations to acquaint themselves with the issues involved in providing OIAl' public works and to recognize the contn"butions which public works professionals make every day to our health, safety, comfort, and quality of life. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be c:rffixed this 10'" day of May 2005. TONY FERRARA, MAYOR ---- ----------- i I.b. OF '&LlF'c)R~ - ~ Honorary P....-oc1-......-tion Recop.t..zt.q .'., "-.~. NATIONAL POLICE WEEK'I1"'- ~ - i':..r:.r.......,.,j'o~.-. May 15-21, 2005. ''''''''1111 \I)' ... .........~. WHEREAS, of all the promises America offers, none is more precious or more elusive than the right to be free from crime and violence; and WHEREAS, the dedicated men and women who have chosen law enforcement as a career face extraordinary risk and danger in preserving our freedom and security; and WHEREAS, during the week of May 15-21, 2005, NATIONAL POLICE WEEK is observed throughout the nation in order to recognize the hazardous work, serious responsibilities, and stro.Dg commitment of our nation's peace officers; and WHEREAS, in cOD,junction with this important observance, May 18, 2005, is observed as "PEACE OFFICERS MEMORIAL DAY" in San Luis Obispo County in commemoration of those noble officers who have tragicaIly sacrificed their lives in the line of duty, including the eleven Peace Officers who died in the line of duty in California during the past twelve months; and WHEREAS, these special observances provide all Californians with the opportunity to .appreciate the heroic men and women who have dedicated their lives to preserving public safety; and WHEREAS, the City of An'oyo Grande desires to honor the valor, service, and dedication of its own Police Officers. NOW THEREFORE, BE IT RESOLVED, that I, Tony Fenara, Mayor of the City of An'oyo Grande, on behaIf of the City CoundI, do hereby proclaim May 15-21, 2005, as "NATIONAL POLICE WEEK" and May 18, 2005, as "PEACE OFFICERS MEMORIAL DAY" in the City of An'oyo Grande, and urge all citizens of our community to demonstrate their sincere appreciation and gratitude to the Police Officers by deed, remark, and attitude. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of An'oyo Grande to be affixed this 10'" day of May 2005. TONY FERRARA, MAYOR I 8.a. MEMORANDUM TO: CITY COUNCIL .& FROM: ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICES BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR ~ SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period April 16 through April 30, 2005. FUNDING: There is a $563,753.52 fiscal impact. All payments are within the existing budg~t. , DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendation; . Do not approve staffs recommendation; . Provide direction to staff. Attachments: Attachment 1 - Cash Disbursement Listing Attachment 2 - April 22, 2005, Accounts Payable Check Register Attachment 3 - April 26, 2005, Accounts Payable Check Register Attachment 4 - April 29, 2005, Accounts Payable Check Register Attachment 5 - April 29, 2005, Payroll Checks and Benefit Checks Register ~. -".~--- ".---- --- ATTACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS ;7M tk PettUNt ~ I'/fPIIt 16 7~ ?i{Pr.i.t SO, 2()()5 ~'M'WMW , .. " .,~~ " May 10, 2005 Presented are the cash disbursements issued by the Department of Financial Services for the period April 16 to April 30, 2005. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPE OF PAYMENT AITACHMENT AMOUNT April 22, 2005 . Accounts Payable Cks 120607-12072l 2 $ 106,587.32 April 29, 2005 Accounts Payable Cks 12a722-120728 3 $ 64,125.91 Accounts Payable Cks 120729-12D784 4 $ 64,586.36 Payroll Otecks and Benefit 01ecks 5 328,453.93 457,166.20 1W().WEEK TOI'AL $ 563,753.52 U:\MSWORD\CITY COUNOL FORMS\CASH DISBURSEMENT SCHED wEXCEL WKS.doc -.,'---------- - --.--'..--.-----...--- - --- CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND 1010\ SPECIAL REVENUE FUNDS Cit'u Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Funds 4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Managementlnformation System 4202 - State AB3229 Cops Grant (Fd 271) 4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274) Public Safetu (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279) 4201 - Police Redevelopment Agency ( Fund 284) 4211 - Fire 4103 - Redevelopment Administration 4212 - Building & Safety ENTERPRISE FUNDS Public Works (Fund 010) Sewer Fund (Fund 612) 4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance 4303 - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Street Lighting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks & Recreation (Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration (Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS IFund 3501 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - Recreation-Special Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance U:\MSWORD\CITY COUNCIL FORMS\ CASH DISBURSEMENT SCHED wEXCEL WI<S.doc ... .. 0 ~~ ........ 00 00 00 00 8 ... c 0 ...... 00 00 co .. 00 ::J N 0": dd dd dd ~~ NN &ri 0 E . 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" \:; .... \:; J: " 0 ~j .! ~ N N N - ... ... ..----- "2ooS-0Cf ATTACHMENT 5 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 04108/05 - 04/21/05 04/29/05 FUND 010 295,452.18 Salaries Full time 190,468.65 FUND 220 14,488.58 Salaries Part-Time - PPT 17,760.46 FUND 284 1,416.90 Salaries Part-Time - TPT 8,091.31 FUND 612 4,762.00 Salaries OverTime 16,283.42 FUND 640 12,334.27 Salaries Standby 373.48 328,453.93 Holiday Pay 1,157.15 Sick Pay 5,461.99 Annual Leave Buyback - Vacation Buyback - Sick Leave Buyback - Vacation Pay 6,835.43 Comp Pay 5,719.15 Annual Leave Pay 2,958.14 PERS Retirement 53,968.48 Social Security 18,022.93 PARS Retirement 303.53 State Disability Ins. 1,049.81 Deferred Compensation - Health Insurance - Dental Insurance - Vision Insurance - Life Insurance - Long Term Disability - Uniform Allowance - Car Allowance - Council Expense - Employee Assistance - Boot Allowance - Motor Pay - - 328,453.93 ~-- B.b. MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, APRIL 26, 2005 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 7:05 p.m. 2. ROLL CALL City Council: Council Members Dickens, Guthrie, Arnold, Mayor Pro Tem Costello and Mayor Ferrara were present. City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services/City Clerk Wetmore, Chief of Police TerBorch, Director of Financial Services Pillow, Director of Parks, Recreation & Facilities Hernandez, Director of Public Works/City Engineer Spegnolo, Associate Planner McClish, and Assistant Planner Foster. 3. FLAG SALUTE Homer Clees, representing Knights of Columbus, led the Flag Salute. 4. INVOCATION Pastor Jerry Nelson, Seventh Day Adventist Church, delivered the invocation. 5. SPE~IAL PRESENTATIONS 5.a. Mayor'. Commendation Recognizing Howard Mankins for his Contribution to the Village Streetlight "Let There Be Lights" Program. Mayor Ferrara presented a Mayor's Commendation to Howard Mankins recognizing him for his generous contribution to the "Let There Be Lights. Program. Mr. Mankins thanked the City Council and provided a brief overview of his family history and involvement in the community. 5.b. Honorary Proclamation Recognizing April 29, 2005 as Arbor Day. Mayor Ferrara presented an Honorary Proclamation proclaiming April 29, 2005 as "Arbor Day" in the City of Arroyo Grande. Director of Parks, Recreation and Facilities Hernandez accepted the Proclamation on behalf of the City and invited the public to attend a trea planting ceremony at Elm Street Park on Friday, April 29th at 10 a.m. 6. AGENDA REVIEW 6.a. Resolutions and Ordinances Read In Title Only Mayor Pro Tem Costello moved, Council Member Arnold seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be reed in title only and all further reading be waived. -'-- ----..------ --..----- - CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 2 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Dennis Mahon, Charlotte, NC, representing the family of Kristin Smart, who has been missing for 9 years. He acknowledged that although there was nothing specific the City Council could do, it was important for Kristin's memory that her name be spoken, and he then provided a background of the case. Susan Flores, Arroyo Grande, thanked the Arroyo Grande Police Department for protecting its citizens. She stated that her home and place of business had become a target of harassment. She referred to First Amendment freedom of speech rights; however, acknowledged that it takes the court system to stop slanderous statements and untruths. She informed the public that the permits for the concrete in her backyard were issued in 1981 and are on file with the City. She noted that her family purchased the home in 1988. She concluded by stating it was her family's hope that Kristin Smart will someday return to her family. 8. CONSENT AGENDA Mayor Ferrara asked if there were any members of the public who would like to comment on any of the Consent Agenda Items. Chuck Fellows, Arroyo Grande, requested that Item 8.L be pulled and continued for further public review. He commented that the community is losing trees far faster than they are being replaced, especially street trees. He said the City's tree ordinance is not resulting in adequate protection of our urban forest. Mike Liebo, Destination Imagination Coordinator, referred to Item 8.t. and reflected on the experiences of former Destination Imagination participants. He introduced the group of students from the Ocean View Elementary and Judkins Middle School Global Competition teams, who each gave brief performances relating to their request for financial support. Ann Wilson, representing the Brambles Homeowners Association in Berry Gardens, referred to Item 8.h. and inquired how the offers of dedications, acceptance of the easements, rights of ways and public improvements for Tract 2260 would affect the ongoing issues over the responsibility for maintenance of the Berry Gardens drainage basin, and if affected, requested the item be continued until those issues have been resolved. John Mack, architect representing S&S Homes, referred to Item 8.g. (Cross Boundary Sewer Connection and Service Agreement between the City of Arroyo Grande and City of Grover Beach) and pointed out that there was a typographical error in the Agreement on page 2 referring to Parkview Estates Phase II. He stated that it should be corrected to Parkview Estates Phase I. Upon hearing no further pUblic comments, Mayor Ferrara closed the public comment period. Council Member Arnold requested that Consent Agenda Item 8.L be pulled. Council Member Dickens requested Consent Agenda Item 8.h. be pulled for clarification in response to public comment. Council Member Arnold moved, and Council Member Dickens seconded the motion to approve Consent Agenda Items 8.a. through 8.1., as recommended, with the correction to the Agreement in Item 8.g. as noted; and with the exception of Items 8.h. and 8.L The motion carried on the following roll-call vote: CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 3 AYES: Arnold, Dickens, Guthrie, Costello, Ferrara NOES: None ABSENT: None a.a. Cash Disbursement Ratification. Action: Ratified the listings of cash disbursements for the period April 1 , 2005 - April 15, 2005. a.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of March 31, 2005. a.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of April 12, 2005 as submitted. a.d. Consideration of Rejection of Claim Against the City - E. Brigham. Action: Rejected claim. a.e. Consideration of Resolution Supporting Amtrak Intercity Motorcoaches Access at Locations with No Other Intercity Transit Services. Action: Adopted Resolution No. 3833, "A Resolution of the City Council of the City of Arroyo Grande Supporting Amtrak Intercity Motorcoaches Access at Locations with no other Intercity Transit Services". 8.1. Consideration of Funding Request from Destination Imagination. Action: Appropriated $2,000 for a contribution to the Ocean View 8ementary and Judkins Middle School Destination Imagination Global Competition teams. a.g. Consideration of Cross Boundary Sewer Connection and Service Agreement with the City of Grover Besch. Action: Approved the proposed Cross Boundary Sewer Connection and Service Agreement with the City of Grover Beach to enable sewer service to homes in the Parkside Development on Dixson Street utilizing a connection to a City of Grover Beach sewer collection line. 8.j. Consideration of Work Force Housing Program Proposed by S6S Homes for Vesting Tentative Tract Map 02-002. Action: Approved the work force housing program proposed by S&S Homes for Vesting Tentative Tract Map 02-002 - Parkside Village. 8.k. Consideration of Request to Refund Application Fees for Architectural Review and Administrative Sign Permit Applications. Action: Approved the request from the South County Historical Society to refund the application fees for Architectural Review 05-005 and Administrative Sign Permit 05-009. 8.1. Consideration of Severance Pay for Office Assistant I Position. Action: Approved one-month severance pay for City Manager's Office Assistant I Position. 8.h. Consideration of Acceptance of Easements, Rights of Ways and Public Improvements for Tract 2260 - Phases I, II and III - Berry Gardens - S6S Homes. Recommended Action: 1) Accept the public improvements for Tract 2260; 2) Adopt Resolution accepting certain easements, rights of way and related improvements within Tract 2260; 3) Adopt Resolution accepting certain easements, rights of way and related improvements off-site of Tract 2260; and 4) Accept the 10% warranty security in the amount of $376,045.84. _______d_ .~ CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 4 In response to Council Member Dickens' inquiry regarding acceptance of easements, right of ways and public improvements for Tract 2260, Director Spagnolo clarified that acceptance of the easements and right of ways would not affect the maintenance of the drainage basin that is adjacent to the Brambles development. 8.1. Consideration of Resolution Regarding Maintenance of T..... Planted by the City on Private Property. Recommended Action: Adopt Resolution ceasing maintenance of trees planted by the City on private property. Council Member Arnold commented that based on public comments received by a City Planning Commissioner and written comments submitted by a City Architectural Review Committee member, it may be prudent to postpone the item for further review. Council members asked questions of staff concerning the proposal and discussion ensued regarding maintenance of the City's street trees; the City's current tree ordinance regulations; and clarification regarding the City's potential liability for maintaining trees located on private property. Following discussion, staff was requested to prepare recommendations for updating and enhancing the City's tree regulations and to involve the Architectural Review Committee and Parks and Recreation Commission. Mayor Pro Tem Costello moved to adopt the following Resolutions: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING CERTAIN EASEMENTS, RIGHTS OF WAY AND RELATED IMPROVEMENT WITHIN TRACT 2260"; "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING CERTAIN EASEMENTS, RIGHTS OF WAY AND RELATED IMPROVEMENTS OFF-SITE OF TRACT 2260"; and "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CEASING MAINTENANCE OF TREES PLANTED BY THE CITY ON PRIVATE PROPERTY". Council Member Amold seconded the motion, and the motion carried on the following roll-call vote: AYES: Costello, Arnold, Dickens, Guthrie, Ferrara NOES: None ABSENT: None 9. PUBLIC HEARINGS 9.a. Consideration of Amendments to Conditions of Approval for Vesting Tentetlve Tract Map 02-002 (VTTM 2310): Applicant - S&S Homes; Location - 10.3-acre site located on the North Side of Farro" Avenue Between Oak Park Blvd. and Golden West Homes. Community Development Director Strong presented the staff report and recommended the Council adopt a Resolution approving proposed amendments to Conditions of Approval for VTTM 02-002 to modify the requirements for drainage improvements. Director Strong responded to questions from Council regarding whether the proposed measures address the existing deficiencies; which properties would be included in the maintenance district; clarification that the developer would prefer to create a maintenance district rather than a Homeowners Association; clarification that the developer will provide an offer of dedication for the proposed park and ,_.~--- -- CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 5 receive park fee credit; clarification that the developer, not the City, would be responsible for costs associated with forming the Maintenance District; clarification that the developer (S&S Homes) had been provided with the proposed modified conditions of approval; clarification that there is a small detention basin on Farroll Avenue near the project which would continue to be utilized until the property owner decides to utilize the property for another use; and confirmation that there would be no impact from this project to Arroyo Grande Creek. Mayor Ferrara opened the public hearing. Dan Miller, resident near the project, noted that the property where the small drainage basin is located is for sale. He asked how many units were being proposed, and asked if the park was going to be separate from the drainage basin. John Mack, architect for S&S Homes, responded to questions raised by Mr. Miller and stated that the approved project includes 52 patio homes and 13 custom homas; the park is totally separate from the drainage basin; and the basin will be fenced off. He stated that there was agreement by S&S Homes regarding the amended condition relating to the maintenance district, howeveri he expressed concern with the amendment to condition #15 due to timing issues related to forming the maintenance district. Colleen Martin, Arroyo Grande, stated that she was discouraged to see how many homes were being proposed. She asked whether Farroll Avenue would be resurfaced as it was in desperate need of resurfacing. She expressed concerns that along Farroll Avenue from Halcyon Road to the project, there were no continuous sidewalks, and suggested that the City and developer combine their efforts to install curb, gutter, and sidewalks along those areas of Farroll Avenue that did not have it. She further expressed concem regarding the additional traffic traveling down Farroll Avenue to Halcyon to get to the freeway. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council Member Guthrie supported the proposed amendment. He referred to the comments concerning Farrall Avenue and agreed that it would be advantageous to seek additional funding to repave Farroll in its entirety and to install and connect existing sidewalks along Farroll if funding was available. In response to a question from Council Member Dickens, staff confirmed that Farroll Avenue was identified as a top priority project in the City's Pavement Management Plan. He stated that the Preliminary Capital Improvement Plan budget, which will be presented to the City Council next month, includes funding in Fiscal Year 05-06 for the Farrall Avenue project. Director Spagnolo also noted that construction of the Farroll Avenue project could be coordinated with the proposed development project. Council Member Dickens acknowledged that the development project had already been approved and he supported the amendment to the original conditions of approval that would allow for a redesign of the drainage basin. Council Member Arnold supported the proposed amendment. Mayor Pro Tem Costello supported the proposed amendment and also noted it would be prudent to wait until the development project is finished before the City proceeds with the Farroll Avenue project, in order to avoid tearing up a new street. ---- -----"--- CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 6 Mayor Ferrara stated that the amendment was appropriate. He commented on the deteriorating condition of Farroll Avenue and stated that this is a location that would require monitoring throughout the construction procass. He also agreed with comments regarding the need for contiguous sidewalks in the area near the project and the elementary school. Council Member Arnold moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REVISING CONDITION OF APPROVAL NO. 114 REGARDING DRAINAGE BASIN FOR VESTING TENATlVE TRACT MAP 02-002 (VTTM 2310) BY SiloS HOMES, NORTH SIDE OF FARROLL AVENUE.'. Council Member Dickens seconded the motion, and the motion carried on the following roll-call vote: AYES: Arnold, Dickens, Guthrie, Costello, Ferrara NOES: None ABSENT: None 9.b. Consideration of Specific Plan Amendment 03-001: Applicant - SIloS Homes; Location - Southwest corner of Courtland Street and East Grand Avenue. Mayor Ferrara announced a conflict of interest due to ownership of real property within 500 feet of the project and stepped down from the dais. Mayor Pro Tem Costello took over as the Presiding Officer. Assistant Planner Foster presented the staff report and recommended the Council adopt a Resolution amending the Berry Gardens Specific Plan to allow mixed-use development of Subareas 3 and 4. Staff responded to questions from Council regarding the proposed 45-foot maximum building height; explanation of Specific Plan versus Development Code standards; clarification concerning maximum density requirements; clarification regarding the previously certified Environmental Impact Report; clarification regarding development standards that would preclude condominium conversion in the future; and clarification regarding access/utility easement issues and reimbursement provisions for easement and infrastructure improvement costs. Mayor Pro Tem Costello opened the public hearing. Ruth Matsumoto Dea, property owner representing Subarea 3, stated her family has owned this property for 50 years and gave some background about the property's agricultural and farming history, and expressed concerns with the proposed Specific Plan Amendment. She indicated that she has placed the property for sale, there is a pending offer, and she requested a continuance of this item for 90 days. Jeffrev Emrick, architect and engineer for EDA, spoke on behalf of Ruth Dea and her vision to provide more affordable housing in the City. He stated that the proposed Specific Plan Amendment does not do justice to that vision and stated that the Specific Plan Amendment reduces the value of Subarea 3, divides the property into two different zones and two different types of development. He disagreed with the three proposed access easement provisions in the Plan; disagreed with finding #2 in the proposed Resolution which states that the Specific Plan Amendment will not result in an illogical land use pattern; disagreed with finding #4 which states that the standards for building height take advantage of the unusual existing grades in the project area; and concluded by suggesting a lot line adjustment to rotate the existing property line. I I CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 7 Ann Wilson, attorney assisting Ruth Dea, addressed issues relating to securing the easements between the two properties; installation of mutual infrastructure improvements; difficulty in cooperation between the two landowners; and elevation differences. She suggested a lot line adjustment to address these issues, which would eliminate the need for securing easements, the installation of infrastructure improvements, the cooperation necessary to develop the two parcels, and the elevation differences would also be eliminated or reduced. She questioned the legality of some portions of the proposed amendment, the Addendum to the EIR which assumes that the addition of 56 apartments would not substantially affect the conclusions in the certified EIR, and expressed concern about the proposed reimbursement provisions, especially with regard to the 7% interest rate. She concluded by commenting that the City's involvement in an agreement between two adjacent landowners was questionable. John Mack, architect for S&S Homes, responded to questions from Council regarding the proposed building height, density, easements, and conceptual design. He stated that a lot of work has gone into this project and they would like to move forward. He did not see a lot line adjustment as an issue. He stated the Architectural Review Committee and Planning Commission have reviewed the Plan and provided favorable comments on the conceptual plan. He commented that he did not think approval of the Plan tonight would preclude other amendments in the future. Upon hearing no further public comments, Mayor Pro Tem Costello closed the public hearing. Council Member Guthrie commented on the access issues and stated that Subarea 3 could not develop without at least one access easement; commented that the proposed values of the easements are reasonable, however, the 7% interest rate may be too high; agreed that this approval would not preclude future amendments for Subarea 3; suggested language be included to protect against 45 foot buildings being visible from E. Grand Avenue; commented on the proposed density and stated that an increase may require additional environmental review; suggested language be added that specifies the project must include apartments; commented that he did not see a lot line adjustment as a viable alternative; and stated he could move forward and support the Specific Plan Amendment with the suggested changes. Council Member Arnold stated he was not ready to move forward and would support a continuance. He stated that one of the goals of the Specific Plan was to create one cohesive project. He expressed concerns regarding the access/easement infrastructure and utility issues; and also expressed concern with the project being underparked, especially with a mixed-use project that includes a proposed restaurant use. He expressed concern about the EIR and stated that an increase in residential could trigger the need for a new EIR. He agreed that the City desperately needs apartments. He preferred to continue the item for 90 days to see if a plan for Subarea 3 comes in. Council Member Dickens thanked Ms. Dea for providing her history of the property. He said that the goal was to create a project that benefits the City. He acknowtedged the work that has been done; however, there were a lot of unanswered questions and he could not support moving forward at this time. He commented that the Council was considering a proposed Specific Plan Amendment, and not a concept plan. He disagreed that the proposed amendment would not substantially affect the conclusions in the certified EIR, and stated there are traffic and water issues that need to be addressed; did not understand the building height exception and said he was uncomfortable with the proposed 45-ft height standard as part of this amendment; stated that there were unforeseen legal issues concerning the easements, and whether the interest rate CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 8 was equitable; agreed that the City needs apartments in its housing inventory; reiterated that the goal is to create an integrated cohesive project; acknowledged that there could be some potential advantages in the property owners considering a lot line adjustment; and believed that the parties needed time to resolve some of these significant issues. He suggested directing staff to go back and review the original certified EIR, and based on the proposed amendment determine if there is any additional impact to traffic and water usage. Mayor Pro Tem Costello commented that if the amendment was approved tonight, it was not likely to result in a cohesive project. He stated he would like to review the original certified EIR; acknowledged that there were a lot of unanswered questions; commented that a lot line adjustment may work; favored apartments; however, expressed concem with an increase in density as it relates to traffic. He did not support moving forward at this time. Council Member Arnold moved to continue this item until July 26, 2005 and direct staff to provide copies of the EIR to Council for review prior to that date. Council Member Dickens seconded the motion, and the motion carried on the following roll-call vote: AYES: Arnold, Dickens, Guthrie, Costello NOES: None ABSENT: Ferrara Mayor Pro Tem Costello called a recess at 10:05 p.m. Mayor Ferrara returned to the dais and reconvened the meeting at 10:15 p.m. 9.c. Consideration of Proposed Ordinance Amending Arroyo Grande Municipal Code Chapter 16.36 of Title 16 to Include Permitting Requirements Applicable to Auto, Vehicle Parts Sales Without Installation Services In Commerclsl and Mixed Use Districts and Adding Chapter 10.18 to Title 10 to Prohibit Auto-Related Maintenance and Repair Activity in Commercial and Public Parking Lots (Development Code Amendment 05-007). Associate Planner McClish presented the staff report, recommended the Council introduce an Ordinance amending Arroyo Grande Municipal Code Chapter 16.36 of Title 16 and Adding Chapter 10.18 to Title 10, and responded to questions from Council. Mayor Ferrara opened the public hearing, and when no one came forward to speak on the item, he closed the public hearing. Mayor Ferrara recalled when the City Council considered the Master Plan for E. Grand Avenue during the General Plan Update, which involved looking at compatibility issues for businesses along E. Grand Avenue. He recalled that the intent at that time was to locate auto parts stores next to similar uses in certain areas such as the Highway Commercial District where there was an existing concentration of auto sales and auto repair businesses. He commented that the Gateway segment was identified as the center of the City, which would focus more on pedestrian oriented uses. He expressed concern about locating this type of use in the Gateway, the ongoing issues relating to auto repair and maintenance in parking lots, and expressed concems regarding the ability to enforce the prohibition of auto repairs and maintenance in perking lots. , I CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 9 He stated that he was opposed to this particular use in the Gateway District, whether they were 200 feet off of Grand Avenue or facing Grand Avenue. Council Member Dickens commented that there was ambiguity in the Development Code which did not address this particular land use. He agreed with the goals for the Gateway; however, he commented that there was a need to have a convenient place for people to have an auto parts store and he saw this as a retail use that is needed. He acknowledged concems expressed about economic development and noted that redevelopment efforts take 20-30 years. He stated that there needed to be clear guidelines in the Development Code and less ambiguity and supported the proposed Ordinance. Council Member Arnold agreed that redevelopment takes years; however, he was inclined to support the proposed Ordinance with the caveat that improvements are included in the conditional use permit process. Council Member Guthrie supported the portion of the Ordinance that prohibits auto repair and maintenance in commercial and public parking lots. He stated that he saw the proposed use as another retail use which would not be detrimental to the area. He commented that since this is a Mixed Use District, there should also be a mix of commercial uses and he supported the Ordinance as proposed. Mayor Pro Tem Costello agreed that he saw this as another retail use; however, he recognized that there was potential for auto repair and maintenance activities outside of the store. He supported the portion of the Ordinance that would enable the City to enforce prohibition of these activities. He commented that the economic vitality of the shopping center is important and believed that the addition of a viable use that could be regulated would be beneficial. He supported the Ordinance as proposed. In response to comments that redevelopment takes years, Mayor Ferrara commented that he has seen good examples of redevelopment on Grand Avenue already. He agreed that the structure the proposed Ordinance provides is better than having no regulations at all, and stated he would support the Ordinance. Council Member Guthrie moved to introduce an Ordinance as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING ARROYO GRANDE MUNICIPAL CODE CHAPTER 16.36 OF TITLE 16 TO INCLUDE PERMITTING REQUIREMENTS APPLICABLE TO AUTO, VEHICLE PARTS SALES WITHOUT INSTALLATION SERVICES IN COMMERCIAL AND MIXED USE DISTRICTS AND ADDING CHAPTER 10.18 TO TITLE 10 TO PROHIBIT AUTO.RELATED MAINTENANCE AND REPAIR ACTIVITY IN COMMERCIAL AND PUBLIC PARKING LOTS (DEVELOPMENT CODE AMENDMENT 05-007)". Council Member Dickens seconded the motion, and the motion carried on the following roll-call vote: AYES: Guthrie, Dickens, Arnold, Costello, Ferrara NOES: None ABSENT: None 10. CONTINUED BUSINESS None. CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 10 11. NEW BUSINESS 11.a. Consideration of Alternatives for the Regulation of Formula Buslness.s In the City of Arroyo Grande. Associate Planner McClish presented the staff report and recommended the Council consider alternatives for the regulation of formula business and direct staff accordingly. Staff responded to questions from Council regarding various methods of regulating formula businesses; clarification that the Design Guidelines and Standards for the Village apply to all Village Commercial and Mixed Use areas; clarification that the Design Guidelines and Standards would not preclude formula businesses from conforming to the City's standards; and clarifying the need to clearly define formula business and provide some flexibility for franchise businesses. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter. Chuck Fellows, Arroyo Grande Planning Commissioner and Chairman of Preserve The Village, spoke in support of directing staff to prepare an ordinance prohibiting formula businesses in the Village in order to maintain the character, charm, and uniqueness of the Village. No further public comments were received and the Mayor closed the public comment period. Council comments ensued in support of drafting an ordinance which clearly defines formula businesses and to prohibit formula businesses in the Village districts only. Mayor Pro Tem Costello moved to direct staff to prepare an ordinance defining formula businesses and prohibiting formula businesses in the Village districts. Council Member Arnold seconded the motion, and the motion carried on the following roll call vote: AYES: Costello, Arnold, Guthrie, Dickens, Ferrara NOES: None ABSENT: None 12. CITY COUNCIL REPORTS a. MAYOR TONY M. FERRARA: (1) San Luis Obispo Council of GovernmentslSan Luis Obispo RegIonal Transit Authority (SLOCOGlSLORT A). Reported that a Closed Session was held to discuss personnel issues; Announced that SLOCOG is accepting applications for TEA funds for enhancement projects (Le., lighted crosswalks, sidewalks, etc.); and the Board received a summary presentation on the PLACES Program. (2) South San Luis Obispo County Sanitation District (SSLOCSD). Issues concerning Arroyo Grande Creek and Zone 1/1A were discussed; Plant is operating well and meeting regulations and standards. (3) Other. None. b. MAYOR PRO TEM JOE COSTELLO: (1) Zone 3 Water Advisory Board. Reported that the Habitat Conservation Plan is still not adopted and is currently under legal review. j CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 11 (2) County Water Resources Advisory Committee (WRAC). No report. (3) Air Pollution Control District (APCD). No report. (4) Other. Attended Fire Oversight Committee meeting and reviewed a joint dispatch service proposal. Reported that the City of Pismo Beach is continuing discussions about future joint fire services and is willing to fund a study. c. COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit (SCAT). Will be offering the Summer Youth Pass Program and the Free Summer Lopez Shuttle Program again this year. Some minor modifications will be made to the Avila Beach Trolley schedule. Will be considering the Budget for the upcoming year. (2) South County Youth Coalition. No report. Next meeting is April 28th. (3) Other. None. d. COUNCIL MEMBER JIM GUTHRIE: (1) Economic Vitality Corporation (EVC). Reported that the EVC is still without an Executive Director and recruitment efforts will continue. (2) Other. None. e. COUNCIL MEMBER ED ARNOLD: (1) Integrated Waste Management Authority Board (IWMA). No report. Meets next month for a lunch meeting at the Cold Canyon Landfill. (2) California Joint Powers Insurance Authority (CJPIA). Will be attending training in June. (3) Other. None. 13. CITY COUNCIL M(:MBER ITEMS: a} Request to place on future agenda for consideration interpretation of General Plan policies under Objective Ag1 of the Agriculture, Conservation and Open Space Element regarding conservation of prime farmland soils and determine if a General Plan Amendment is necessary to further clarify the interpretation. (GUTHRIE) Council Member Guthrie requested, and the Council concurred, to place on a future agenda for consideration interpretation of General Plan policies under Objective Ag1 of the Agriculture, Conservation and Open Space Element regarding conservation of prime farmland soils and determine if a General Plan Amendment is necessary to further clarify the interpretation. 14. CITY YANAGt:R ITEMS: None. 15. COUNCIL COI/IMUNICATIONS: None. 16. STAFF COMMUNICATIQNS; None. -_.,-- __. .__n__ CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 12 17. COYMI.INITV COPt'MENTS AND SUGGESTION'&; Colleen Martin, Arroyo Grande, referred to Item 13.a. and stated that it was important to clarify the General Plan policy in question regarding conservation of prime farmland soils. She also suggested that the Council define what constitutes a "Neighborhood Plan". Lastly, she suggested that the Council establish a policy that addresses donations to youth groups. 18. ADJOURNMENT There being no further business before the City Council, Mayor Ferrara adjourned the meeting at 11 :35 p.m. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk (Approved at CC Mtg ) \ 8.b. MEMORANDUM TO: CITY COUNCIL FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/CITY CLERK ~ SUBJECT: CORRECTION TO APRIL 26, 2005 CITY COUNCIL MINUTES DATE: FEBRUARY 22, 2005 Attached is a correction to Page 8 of the April.26, 2005 City Council minutes reflecting Council Member Guthrie's "No" vote on Item 9.b. regarding the continuance of Specific Plan Amendment 03-001 (Applicant - S&S Homes; Location - Southwest corner of Courtland Street and East Grand Avenue). ---~---_.-_.'- -----~_.,--~- ___U__,'__ CITY COUNCIL MINUTES APRIL 26, 2005 PAGE 8 was equitable; agreed that the City needs apartments in its housing inventory; reiterated that the goal is to create an integrated cohesive project; acknowledged that there could be some potential advantages in the property owners considering a lot line adjustment; and believed that the parties needed time to resolve some of these significant issues. He suggested directing staff to go back and review the original certified EIR, and based on the proposed amendment determine if there is any additional impact to traffic and water usage. Mayor Pro Tem Costello commented that if the amendment was approved tonight, It was not likely to result in a cohesive project. He stated he would like to review the original certified EIR; acknowledged that there were a lot of unanswered questions; commented that a lot line adjustment may work; favored apartments; however, expressed concem with an increase in density as it relates to traffic. He did not support moving forward at this time. Council Member Arnold moved to continue this item until July 26, 2005 and direct staff to provide copies of the EIR to Council for review prior to that date. Council Member Dickens seconded the motion, and the motion carried on the following roll-call vote: AYES: Arnold, Dickens, Costello NOES: Guthrie ABSENT: Ferrara Mayor Pro Tem Costello called a recess at 10:05 p.m. Mayor Ferrara returned to the dais and reconvened the meeting at 10:15 p.m. 9.c. Consideration of Proposed Ordinance Amending Arroyo Grande MunloIpeI Code Chapter 16.36 of Title 16 to Include Permitting Requirements ~ to Auto, Vehicle Parts Sales Without Installation Services In Commercial and MIxed Use Dlstrlcta and Adding Chapter 10.18 to Title 10 to Prohibit Auto Related Maintenance and Repair Activity In Commercial and Public Periling Lots (Development Code Amendment 05-0(7). Associate Planner McClish presented the staff report, recommended the Council introduce an Ordinance amending Arroyo Grande Municipal Code Chapter 16.36 of Title 16 and Adding Chapter 10.18 to Title 10, and responded to questions from Council. Mayor Ferrara opened the public hearing, and when no one came forward to speak on the item, he closed the public hearing. Mayor Ferrara recalled when the City Council considered the Master Plan for E. Grand Avenue during the General Plan Update, which involved looking at compatibility issues for businesses along E. Grand Avenue. He recalled that the intent at that time was to locate auto parts stores next to similar uses in certain areas such as the Highway Commercial District where there was an existing concentration of auto sales and auto repair businesses. He commented that the Gateway segment was identified as the center of the City, which would focus more on pedestrian oriented uses. He expressed concern about locating this type of use in the Gateway, the ongoing issues relating to auto repair and maintenance in parking lots, and expressed concerns regarding the ability to enforce the prohibition of auto repairs and maintenance in parking lots. I.c. MEMORANDUM TO: CITY COUNCIL FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/CITY CLERK ~ SUBJECT: CONSIDERATION OF REJECTION OF CLAIM AGAINST CITY - T. MUSGRAVE DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council reject the claim for damages against the City filed by Terry Musgrave. FUNDING: None. DISCUSSION: The City's insurance administrators have reviewed the claim of Ms. Musgrave and recommend it be rejected. Attachments: 1. Correspondence - Carl Warren & Co., Claims Management. Claims Adjusters 2. Rejection Letter -.--..-. ---"--_.. ,.- _ _____J . . - -- --- CI Attachment 1 C' f :.;, "9 ,-;, I:: 02 ....) dt I. L April 27, 2005 TO: The City of Arroyo Grande ATTENTION: Karen Sisko, Risk Manager RE: Claim Musgrave ys. The City of Arroyo Grande Claimant Terry Musgrave D/Event 6/17/2004 Rec'd Y/Office : 6/22/2004 Our File l43538-PTK We have received and reviewed the above claim and request that you take the action indicated below: CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, RREN & COMPANY i cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT CLAIMS ADJUSTERS 750 The City Drive . Ste 400 . OW1~. CA 92868 Mail: P.O. Box 25180 . Santa Ana, Ca 92799-5180 Phon" (714) 74().7999 Ext. 140 . (800) 572-6900 . F.,,, (714) 740-9412 - - .. - --- ~"11 0/ Attachment 2 P.o. Box 550 ~ &~ 214 East Branch Slreet Arroyo Grande, CA '3421 Phone: (105) 473-5414 ADMINISTRATIVE SERVICES FAX: (105) 473-OW E-Mail: ..clty@arroy....ande.ol'1l May 11, 2005 Ms. Terry Musgrave 850 Turquoise Drive Arroyo Grande CA 93420 REJECTION OF CLAIM PRESENTED WITHIN SIX MONTHS Notice is hereby given that the claim you presented to the City Council of the City of Arroyo Grande on June 21, 2004 was rejected by the City Council on May 10, 2005. WARNING Subject to certain exceptions, you have only six (6) months from the date this notice was personally delivered or deposited in the United States mail to file a court action on this claim (See Government Code Section 945.6). This time limitation applies only to causes of action arising under Califomia law for which a claim is mandated by the Cali(ornia Government Tort Claims Act. Government Code Sections 900 et. seq.. Other causes of action, including those arising under federal law, may have different time limitations for filing. You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attomey, you should do so immediately. Kelly Wetmore Director of Administrative Services/CityClerk c: City Manager City Attorney Director of Public Works Carl Warren & Co. MEMORANDUM CONFIDENTIAL PROTECTED BY ATTORNEY/CLIENT PRIVILEGE TO: CITY COUNCIL FROM: TIMOTHY J. CARMEL, CITY ATTORNEY~ SUBJECT: CITY COUNCIL AGENDA ITEM B.c. - REJECTION OF CLAIM DATE: MAY 10, 2005 Attached is the supporting documentation relating to the claim submitted by Terry Musgrave. This information is not being made a part of the Agenda packet as it involves confidential communications between the City and Carl Warren and Company, the City's Claims Administrator, and is not a public record. iCI - - - ." -- i; April 25. 2005 i./ Vi,) "'J ,.:' I n 'v (1, ,\ t..., I"il ....i: 02 INVESTIGATION REPORT: Carl Warren & Co y 750 The Cit Suite 40 Oran , CA 92668 / RE: Principal CJPIA Member City City of Arroyo Grande D/Event June 17,2004 Claimant Terry Musgrave Our File S143538 This report and our investigation are done in anticipation of litigation for ultimate transmittal to defense counsel and with the intent that it remains confidential PREVIEW: The claimant alleges a trip and fall on a city sidewalk. MEMBER CITY: City of Arroyo Grande OTHER INSURANCE: None for the City of Arroyo Grande DATE. TIME & PLACE: This accident occurred on June 17,2004 between 4:30 and 5:00 p.m. The location was the sidewalk in front of 856 Turquoise. This is the house next door to the claimant's residence. GOVERNMENT CODE REOUIREMENTS: . DATE REOUIRED CLAIM FILED: A timely claim was filed on June 21, 2004. ~ ~Giff@bI1B~~ew1UW~~~'~J:!'~"!!o'~~ . STATUTE OF LIMIT A nONS: Once rejected, a six month statute will be in effect. PREMISES: The fall occurred on a city sidewalk. OWNERWSHIP/CONTROL: Ownership would rest with the city. CARL WARREN & CO. CLAIMS MANAGEMENT.CLAIMS ADJUSTERS 750 The City Drive. Ste 400 . Orange. CA 92868 Mail: P.O. Box 25180. Santa Ana. Ca 92799-5180 Phone: (714) 740-7999 Ex!. 140. (800) 572-6900. Fax: (714) 740-9412 --- --------- ----~ ----- u ------- -- CO-DEFENDANT: If the claimant pursues this matter, I believe that the owner of the house at 856 Turquoise should be brought in to this matter. When I took the claimant's statement she advised that she stepped on a flower that dropped from the adjacent bush onto the sidewalk causing her to slip. ACCIDENT DESCRIPTION: The claimant slipped on a city sidewalk suffering injuries. CITY VERSION: The city advises that at the time of the fall the sidewalk was already scheduled for replacement. CLAIMANT'S VERSION: The claimant advises that she walks every other day sometimes taking the same route. She was walking east on Turquoise and was just finishing her walk. The last time she walked in this same area was two days before and she did not encounter any problems at that time. She stepped on a flower that looked like a bluebell but was white. This caused her to slip. Her left knee and leg hit first but she fell sideways. She ended up lying on her left side with her head pointed east and feet pointed west. She went to Arroyo Grande Hospital E-Room where they checked out her knee and put her in a soft brace. She was told that she has fluid on her knee. She also scraped her right ankle. It was only when I asked her about the displacement did she mention it as contributing to her fall. She then stated that she thinks that her toe caught on the displacement and in addition she slipped on the flower. DIAGRAM: Attached is a diagram of the scene. OFFICIAL REPORTS: Attached is a report from Randy Robinson. Included in his report is a copy of the Concrete Replacement Program Excerpt, and Tree Inventory Excerpt. PHOTOGRAPHS: Attached are scene photos that I took along with photos taken by Randy Robinson. WITNESS: None known. INJURY: Bodily Injury . A. Type of injury: The claimant alleges to have suffered water on the left knee and a scraped right ankle as a result of her fall. B. Health care provider: Arroyo Grande Community Hospital Emergency Room C. Damages/General liability: I do not have copies of the claimant's medical bills so do not know the amount of her medical specials. She has not worked since the 1980's when she suffered a second worker's compensation slip and fall accident injuring her right knee. She ultimately had a knee replacement surgery on that knee. -2- Carl Warren & Co. D. Demand/Offer: None E. Attorney: None INDEX BUREAU: I have indexed the claimant. Attached is the return. This reflects a w.c. accident of 7/16/79 while employed by TRW, Inc. and a general liability claim against Nissjac for an accident of 6/2 I/O I. LIABILITY: I do not view this as a case ofliability. The sidewalk in question is right next door to the claimant's. She was fully aware of its condition. As a matter of fact, she indicates that she had complained to the city about it. She walks every other day and the last day she had walked in this area was just two days prior to her fall. When I took her statement she advised me that she fell because she slipped on a flower trom a bush next to the sidewalk. It was only at the end of the statement when I asked her about the displacement did she add that to what she feels caused her to fall. Lastly she indicated that she was walking in the center of the sidewalk. While the displacement at the edge of the sidewalk is I \1,", it tapers to \1," in the center which is where she was walking. SETTLEMENTINEGOTIA nONS: None WORK TO BE COMPLETED: Follow up with the City of Arroyo Grande on the claim rejection;. CLAIM STATUS: Open COMMENT: I shall now place my file on diary to May 25, 2005. Very Truly Yours, C~ARREN &CO / -~ . /r' ~. . -_ 0 ~~ Pat TumbareIlo, AIC, CPCU enc: cc: CJPIA Attn: Executive Director ~: City of Arroyo Grande Attn: Stephen Adams, City Manager -3- Carl Warren & Co. S.d. MEMORANDUM TO: CITY COUNCIL FROM: TERRY FIBICH, DIRECTOR OF BUILDING AND FIRE @ SUBJECT: CONSIDERATION OF AUTHORIZATION TO PURCHASE USED FIRE APPARATUS DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council: 1) authorize the City Manager to execute a i non-binding letter of interest to the City of Sparks, Nevada for purchase of a used fire engine; and 2) direct staff to inspect the apparatus to determine the I mechanical and safety condition, and provide Council with final , a recommendation on the purchase. FUNDING: This apparatus is being offered for sale at the below market price of $90,000 ($96,525 with sales tax). By way of comparison, the recently purchased American LaFrance engine at the Grover Beach station was acquired for a $50,000 down payment and annual lease/purchase payments of $46,920 for 10 years (4.12 percent interest rate), for a total cost of $519,200. The FY 2005-06 Preliminary Budget, to be presented at the May 18, 2005 study session, includes a recommendation of $100,000 for this equipment. DISCUSSION: The Arroyo Grande and Grover Beach Fire Stations find themselves in a common predicament relative to the current condition of their fire apparatus. The present fire engines are rapidly approaching the ends of their effective service lives. This situation has a negative impact on the safety and service levels within our communities. The following outlines the current fire engine inventory within each station: Station Apparatus Year Manufacturer Mileaae Arroyo Grande Engine 6695 1990 Emergency One 81,000 Engine 6696 1984 Van Pelt 39,000 Grover Beach Engine 6898 1990 Beck 32,000 Engine 6899 1987 Van Pelt 26,000 -----.-.- CITY COUNCIL PURCHASE USED FIRE APPARATUS MAY 10, 2005 PAGE 2 The Arroyo Grande station utilizes Engine 6695 as its primary response vehicle, while the Grover Beach station currently uses Engine 6898 as its primary response vehicle. At both stations, the older Van Pelt engines are used as secondary response vehicles, which are generally staffed by volunteer and paid- call personnel. These reserve engines are also used as primary vehicles during the periods of time that the primary vehicles are offline for repairs or servicing, and they are frequently sent out of town on mutual aid assignments. The two Van Pelts, Engines 6696 and 6899, are older apparatus that do not comply with many of the basic safety requirements that now exist. One of the most important of these requirements is the necessity for all personnel to be transported within a fully enclosed cab. Neither of the Van Pelt engines meets this requirement, and both have approached or exceeded the age at which full credit is allowed for the purpose of determining the Insurance Services Office (ISO) rating for communities. Achieving a higher ISO rating results in the establishment of lower fire insurance premium ratings for homes and businesses in our community. With the acquisition of new primary response vehicles, both of these engines will be disposed of as surplus. It is anticipated that these apparatus would command a price of between $10,000 and $20,000, respectively, in the used apparatus market. The two primary response engines have also proven to be less and less reliable. The manufacturer of Arroyo Grande's Engine 6695 has had numerous reliability issues. The manufacturer of Grover Beach's Engine 6898 went out of business shortly after the engine was acquired. Both of these engines are plagued with electrical system problems, plumbing and valve corrosion issues, and coachwork cabinetry and passenger cab failures. Both engines experience frequent downtime due to safety or mechanical failures. It is believed that each of these vehicles would command a resale value of $20,000 to $30,000. The FY2005-06/FY2006-D7 Bi-Annual Budget will include proposed funding to purchase new apparatus in FY2006-07 through a lease/purchase agreement for use as the primary response vehicle. However, due to their poor condition, lack of reliability, and dwindling availability of repair parts, staff has also begun to look at alternatives for secondary response fire engines. One approach that appears to be viable would be to acquire used apparatus of a more recent vintage, in better mechanical condition, and with low mileage and engine hours. Fire apparatus vendors have been contacted to determine the availability and affordability of such apparatus. It was determined that 10-year- old fire engines are currently on the market for about $100,000 to $130,000. ..--- ..--- CITY COUNCIL PURCHASE USED FIRE APPARATUS MAY 10, 2005 PAGE 3 Many jurisdictions have fleet management/replacement programs that place an engine in a primary role for a fixed number of years, move the engine into a reserve status for an additional fixed period of time, and then dispose of the apparatus as surplus. The fixed periods are not dependent on accrued miles, hours or apparatus condition. As a result, it is possible to acquire used /' apparatus with a higher degree of safety and dependability than the two engines targeted to become secondary response vehicles. Staff has identified two engines owned by the Fire Department of Sparks, Nevada that will become available in September of 2005. The City of Sparks utilizes the fleet management/replacement program described above. Hi-Tech Fire Apparatus of Oakdale, California, manufactured the two vehicles. They have approximately 35,000 miles and a very thorough vehicle maintenance record available, as well as the good reputation of the manufacturer standing behind them. While these vehicles appear to be superior to the current vehicles, they have been operated in a harsher environment. For those reasons, staff recommends that the fleet mechanics from the two cities travel to inspect the engines and their maintenance records to determine their relative value and utility for the Cities. If they appear to be sufficiently superior, staff would return to Council with recommendation to fund the acquisition. A Letter of Interest has been requested by Hi-Tech Fire Apparatus to give them an assurance of our sincere level of interest in the apparatus. Since this equipment has been favorably priced, there is an active level of interest from a number of fire agencies, and the Letter of Interest allows us to gain right of first refusal with the owner of the equipment as it becomes available for sale. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendation to: 1) authorize the City Manager to execute a non-binding letter of interest to the City of Sparks, Nevada; and 2) direct staff to inspect the apparatus to determine the mechanical and safety condition, and provide Council with a final recommendation on the purchase. . Do not approve staffs recommendation; . Modify recommendation as appropriate and approve staffs recommendation; . Provide direction to staff. I i --.- -- .--.-.- - --- 8... MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER~ SUBJECT: CONSIDERATION OF INTERNAL WATER ALLOCATION AGREEMENT DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council approve, and authorize the Mayor to execute, the proposed Internal Water Allocation Agreement with the City of Grover Beach, City of Pismo Beach, and Oceano Community Services District. FUNDING: There is no fiscal impact. DISCUSSION: The City of Arroyo Grande, City of Grover Beach, City of Pismo Beach and Oceano Community Services District currently manage the Arroyo Grande Ground Water Basin, and allocate available water supply from the basin, among the jurisdictions based upon the "Gentlemen's Agreement" or Water I Management Agreement. Staff from each of the jurisdictions have negotiated a supplemental agreement, which will enable any of the jurisdictions to exceed their allocation on a temporary basis as long as overall usage by all the jurisdictions does not exceed the safe yield for the basin. It will require prior notification to the other jurisdictions and in no way affect water rights or allocations. The Agreement is also not intended to provide a permanent solution for water supply shortages. However, it will provide flexibility to jurisdictions when necessary to provide sufficient time to implement new water conservation or supply measures. While all staff have agreed to the proposed terms, it has not yet been approved by the other jurisdictions. If approved by the City Council, staff from the other agencies will present it to their respective elected bodies for consideration during the next couple weeks. S:\CITY MANAGERISTEVE\Council Reports\Internal Water Allocation Agreement S.IO.OS.doc ,- ----~~--- ----- ----- ~-----_..._- - ------~~.._--- CITY COUNCIL INTERNAL WATER ALLOCATION AGREEMENT MAY 10, 2005 PAGE 2 AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve the proposed Agreement; - Direct staff to negotiate modifications to the Agreement; - Do not approve the Agreement; - Provide direction to staff. Attachment: 1. Agreement .- ---.- "_'.0- --~- INTERNAL WATER ALLOCATION AGREEMENT This INTERNAL WATER ALLOCATION AGREEMENT ("Agreement") is made and entered into by and among Cities of ARROYO GRANDE, GROVER BEACH, PISMO BEACH and OCEANO COMMUNITY SERVICES DISTRICT, collectively referred to as Cities or Parties. RECIT ALS A. Parties are involved in an ongoing water rights litigation commonly referred to as Santa Maria Groundwater Litigation ("Action") B. In the course of the litigation and in an effort to be dismissed from the action, Parties have reached a water right sharing agreement with a group of private landowners in the area, who are also parties to the Action. The agreement was approved by the Court in the Action and is commonly referred to as the Gentlemen's or the Water Management Agreement ("WMA"). C. Under the tenns of the WMA the Cities and the landowners agreed that for the purposes of the WMA the safe yield of the Arroyo Grande Ground Water Basin ("Basin") is 9,500 acre feet per year. The agricultural landowners had agreed to 5,300 acre feet per year as their share of the safe yield, while the cities agreed to total of 4,000 acre feet per year as their combined share. The 4,000 acre feet were allocated as follows: Oceano Community Services District- 900; AIroyo Grande- 1,202; Pismo Beach - 700; Grover Beach- 1,198. D. Some of the Cities are reaching their allotment as set forth in Recital C above, while others have additional sources of water and are below their allocation. The actual total annual use by the Cities is therefore below the WMA limit of 4,000 acre feet. Some Cities are continuing to explore water-conservation measures and seek additional resources through water transfers and acquisitions. E. This Agreement is not intended to change, nullifY or otherwise affect the rights, duties or obligations of the Parties to the WMA, but rather to augment the Cities respective rights to the 4,000 acre feet annual allocation under the WMA. 1 -_._~ F. The Parties intend for this Agreement to be a temporary, short-tenn solution designed to assist those Cities that are reaching their maximum allotment, while other pennanent solutions and conservation measures are being put into effect, and the actual safe-yield of the Basin is being studied and defined by the Parties. AGREEMENT The Parties therefore agree as follows: 1. Recitals. The recitals set forth above are true. 2. Allocation and Usage. Parties agree that any of the Cities may exceed its allocation as defined in WMA and identified in Recital C above, as long as the combined total of the water pumped by the Cities does not exceed the total allocation under the WMA of 4,000 acre feet per year, the City advises the other Cities in advance of the probability of the need to exceed its annual allocation, and the City report any water pumped in excess of allocation during the next quarterly meeting. In the event that more than one City anticipates needing to exceed its allocation, the Cities would mutually agree as to the allocation of the surplus. 3. Tenn of the Agreement. This Agreement shall be in effect for a period of five (5) years and may be extended by mutual consent of all Parties. The Agreement may be terminated or modified by the following events upon a written request from any of the Parties to the Agreement: (a) The total of water pumped by the Cities exceeds 4,000 acre feet per year; (b) The safe-yield of the Basin is determined to be greater than 9,500 acre feet per year; (c) Conservation measures are instituted or other water sources are secured, which would decrease the amount of water being pumped by each Party to below the WMA allocation levels; (d) A resolution of the Action is reached through either settlement or judgment, which would make the tenns of this Agreement incompatible or unnecessary; (e) Failure by any of the Parties to actively pursue other water sources and/or to institute water conservation measures. 2 - __n_..._ - 4. Monitoring and Reporting. In order to insure that the maximum WMA allocation of 4,000 acre feet per year is not exceeded, the Cities will continue to monitor and report their pumping levels at the quarterly meetings of the Parties. 5. Reoresentation. Each Party has fully investigated the subject matter of the Agreement, and has consulted with and been represented by independent counsel in negotiation and execution thereof. 6. Authoritv. Each Party represents and warrants that it has the full right, power, legal capacity and authority to enter into and perform its obligations under this Agreement and that no approvals or consents of any other persons are necessary to make this Agreement enforceable. 7. Fees and Costs. Each of the Parties to this Agreement shall bear its own costs, expenses and attorneys' fees including, but not limited to, costs, expenses or attorneys' fees incurred in or related this Agreement. These costs, expenses and attorneys' fees will not affect the Parties' cost allocation in the Action. 8. Amendments. Any modification of this Agreement must be in writing and signed by all Parties. No oral modifications shall be effective to vary or alter the terms of this Agreement. 10. Execution in Countemarts. This Agreement may be executed in counterparts, including true and accurate copies of the original, all of which, when taken together, shall be deemed one original agreement. An executed copy shall not be binding upon any Party until all Parties have duly executed a copy ofthis Agreement. 11. Severabilitv. If any provision of this Agreement is held to be void, voidable, or unenforceable, the remaining portions of the Agreement shall remain in full force and effect. 3 EXECUTION Executed on this day of May, 2005 the "Effective Date." CITY OF ARROYO GRANDE Dated: By: STEVEN ADAMS, City Manager CITY OF GROVER BEACH Dated: By: RONALD C. ANDERSON, Jr., City Manager CITY OF PISMO BEACH Dated: By: KEVIN M. RICE, City Manager OCEANO COMMUNITY SERVICES DISTRICT I?ated: By: FRANCIS M. COONEY, General Manager 4 - ----- .- ~--- ------. ~._.- CITY OF ARROYO GRANDE Dated: By: TONY FERRARA, Mayor CITY OF GROVER BEACH Dated: By: JOHN P. SHOALS, Mayor CITY OF PISMO BEACH Dated: By: MARY ANN REISS, Mayor OCEANO COMMUNITY SERVICES DISTRICT Dated: By: JAMES HILL, President of the Board 5 - APPROVED AS TO FORM AND CONTENT: Dated: By: TIMOTHY J. CARMEL, Esq. City Attorney for Arroyo Grande Dated: By: MARTIN D. KOCZANOWICZ, Esq. City Attorney for Grover Beach Dated: By: DAVID FLEISHMAN, Esq. City Attorney for Pismo Beach Dated: By: ALEXANDER SIMAS, Esq. Attorney for Oceano Community Services District 6 -- -.--...-- ,..--- -~8.f. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER rJ/D SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE TRAFFIC WAY BRIDGE RAIL REPLACEMENT PROJECT, PW 2004.01 DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council: 1. accept the project improvements, as constructed by Souza Construction, Inc., in accordance with the plans and specifications for the Traffic Way Bridge Rail Replacement Project; 2. direct staff to file a Notice of Completion; and, 3. authorize release of the retention of $28,246.94 thirty-five (35) days after the Notice ~ of Completion has been recorded if no liens have been filed. FUNDING: On November 23, 2004, the City Council awarded the Traffic Way Bridge Rail Replacement Project to Souza Construction, Inc. in the amount of $262,105 and authorized a contingency of $26,211 to be used for unanticipated costs during the construction phase of the project. The total authorized construction budget was $288,316 and the final adjusted contract amount is $282,469.38. DISCUSSION: Souza Construction, Inc. has completed all items of work on the Traffic Way Bridge Rail Replacement Project in accordance with the plans and specifications. The project scope of work included removing the existing 1932 wooden railing and replacing it with a new vehicular rail that meets current Federal Highway Administration crash level standards. The new bridge rail is constructed of reinforced concrete and to compliment the stone and masonry buildings within the Village, the columns received a decorative slump stone pattern veneer. The original design concept called for decorative slump stone to be placed on the lower curb of the bridge rail; however, discussions with Caltrans revealed that stone placement is not permitted on the lower curb or upper beam of the bridge rail due to the potential of stones to become projectiles upon vehicle impacts. I , I CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE TRAFFIC WAY BRIDGE RAIL REPLACEMENT PROJECT, PW 2004-01 MAY 10, 2005 PAGE 2 A pedestrian fence and decorative lights were mounted on top of the new bridge rail to match the Bridge Street Bridge truss. The project was completed on schedule and within budget. Staff is recommending the Council accept the improvements as constructed, authorize staff to file a Notice of Completion, and release the remaining portion of the 10% retention ($28,246.94) to Souza Construction, Inc. thirty-five (35) days after the Notice of Completion has been recorded if no liens are filed. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendations; . Do not approve staffs recommendations; . Modify as appropriate and approve staffs recommendations; or . Provide direction to staff. Attachment: 1. Notice of Completion S:\PUBLlC WORKS ENGINEERING SHARED ITEMS\Capital Projects\2004\Traffic Way Bridge Rail\Council\Project Acceptance\Council Memo - Project Acceptance.doc _.~ ___..___u___ . ---------..--- ----..------ -------.....---- RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: ATTACHMENT 1 CITY CLERK CITY OF ARROYO GRANDE P.O. BOX 550 ARROYO GRANDE, CA 93421 NOTICE OF COMPLETION NOTICE IS HEREBY GNEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter describe. 2. The FULL NAME of the OWNER is: The Citv of Arrovo Grande 3. The FULL ADDRESS of the OWNER is: 214 East Branch Street. Arrovo Grande. California 93420 4. The NATIJRE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the connnencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED Mav 10. 2005 8. The NAME OF TIlE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Souza Construction Inc... 9. The street address of said property is: 130 Traffic Wav - Traffic Wav Brid2e 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Traffic Way Bridf!e Rail Reolacement Proiect. PW 2004-01 Verification ofNON-INDNIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State ofCaIifomia that! am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I bave read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. Don Spagnolo, PE, Director of Public Works/City Engineer May 10, 2005, Arroyo Grande, California - END OF DOCUMENT-- I -----~ -- - - ~- ______ J 8_g_ MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER 6t SUBJECT: CONSIDERATION OF AGREEMENT WITH HR CONSULTING SERVICES FOR UPDATE OF THE CITY'S PERSONNEL REGULATIONS DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council: 1) authorize the Mayor to execute the attached Agreement with HR Consulting Services for update of the City's personnel regulations; and 2) appropriate an additional $3,000 for the project. FUNDING: The budget includes $14,000 for this project. The cost under the proposed Agreement is $17,000. Therefore, it is recommended the City Council appropriate an additional $3,000 to be paid for from the General Fund unappropriated fund balance. DISCUSSION: The City's Personnel Regulations were last updated in December 1995. Since that time, a number of legislative, legal and policy changes have occurred which require an update to maintain consistency with existing law and policy. Funding was budgeted in FY 2004-05 for the project based upon a prior proposal. However, a delay resulted due to the lack of availability of the consultant selected at that time. In order to proceed, staff is now recommending the selection of a different consultant. This has resulted in a minor cost increase for the proposed services. However, the contract cost remains well below the cost for other firms contacted. The project is proposed to be completed by the end of June 2005. AL TERNA TIVES: The following alternatives are provided for the City Council's consideration: - Approve the proposed Agreement and appropriate $3,000 in additional funding; - Modify the Agreement and approve the Agreement and funding; S:ICITY MANAGERISTEVEICouncil ReportsIHR Consulting Services Personnel Regs Agreement 5.IO.05.doc ~ ---- ------ ---.-- CITY COUNCIL CONSIDERATION OF AGREEMENT WITH HR CONSULTING SERVICES FOR UPDATE OF THE CITY'S PERSONNEL REGULATIONS MAY 10, 2005 PAGE 2 - Do not approve the Agreement or funding; - Provide staff direction. Attachment: 1. Proposed Agreement with HR Consulting Services -.- ------ -- AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT, is made and effective as of May 10, 2005, between HR Consulting Services, LLC ("Consultant"), and the CITY OF ARROYO GRANDE, a Municipal Corporation ("City"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on May 10, 2005, and shall remain and continue in effect until June 30, 2005, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the following tasks: A. Consultant shall review City's Personnel Regulations to ensure that they reflect the current laws and current issues, including but not limited to: EEO policies, anti-retaliation policy, grievance policy, recruitment and selection procedures, FMLA, PDL, and CFRA policies, harassment, Workers' Compensation, D.O.T. policy, and disciplinary procedures. B. Consultant shall review City's Personnel Regulations and existing Memorandums of Understanding and Administrative Policies to develop recommendations to ensure consistency. Consultant shall identify areas of the personnel section of the Administrative Policies that may also need changes to be drafted by City. C. Consultant shall review and make recommendations for improvement that will make them more concise and focused; preserve management rights and discretion; provide information on a need-to-know basis; and set forth general procedures and guidance. D. Consultant shall draft all recommended changes in format consistent with City's standard documentation and ready for City Council consideration. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. Page 1 of 12 4. AGREEMENT ADMINISTRATION City's Human Resource Manager shall represent City in all matters pertaining to the administration of this Agreement. Gary Rogers shall represent Consultant in all matters pertaining to the administration of this Agreement. 5. PAYMENT The City agrees to pay Consultant a total fee of seven thousand dollars ($7,000.00) for completion of services set forth in Section 2 of this Agreement, which shall include all costs to City associated with the project. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5. 7. TERMINATION ON OCCURRENCE OF STATED EVENTS This Agreement shall terminate automatically on the occurrence of any of the following events: (a) Bankruptcy or insolvency of any party; (b) Sale of Consultant's business; (c) Assignment of this Agreement by Consultant without the consent of City; (d) End of the Agreement term specified in Section 1; or (e) Death of Consultant. 8. DEFAULT OF CONSULTANT (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the' Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes Page 2 of 12 beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. LAWS TO BE OBSERVED. Consultant shall: (a) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this Agreement; (b) Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement, any materials used in Consultant's performance under this Agreement, or the conduct of the services under this Agreement; (c) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above; (d) Immediately report to the City's Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement. (e) The City, and its officers, agents and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 10. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in'accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable Page 3 of 12 times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request. by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. 11. INDEMNIFICATION (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, and employees ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, employees or subContractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. Consultant's duty to defend claims and/or any action covered hereunder, shall be applicable for a period of 120 days following completion of the project. Consultant shall not be obligated to pay any costs for defense and indemnification 120 following completion ofthe project. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, and officials from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable. including but not limited to officers, employees or subContractors of Consultant. Consultant's duty to defend claims and/or any action covered hereunder, shall be applicable for a period of 120 days following completion of the project. Consultant shall not' be obligated to pay any costs for defense and indemnification 120 days following completion of the project. Page 4 of 12 12. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit "A" attached hereto and incorporated herein as though set forth in full. 13. INDEPENDENT CONSULTANT (a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall. not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 14. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City of Arroyo Grande in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Arroyo Grande will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or. agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. 15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of City. or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement. Page 5 of 12 16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization, except as may be otherwise required by law. Consultant, its officers, employees, agents, or subContractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subContractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (c) Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourty rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 17. NOTICES Any notice which either party may desire to give to the other party under this , Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To City: City of Arroyo Grande Karen Sisko ! Page 6 of 12 214 E. Branch Street Arroyo Grande, CA 93420 To Consultant: HR Consulting Services Gary Rogers 17 NW Hawthorne Avenue, Suite 1 Bend, OR 97701 18. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of the City. 19. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, or written, are merged into this Agreement and shall be of no further forc!3 or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. TIME City and Consultant agree that time is of the essence in this Agreement. 22. CONSTRUCTION The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate. 23. AMENDMENTS Page 7 of 12 Amendments to this Agreement shall be in writinq and shall be made only with the mutual written consent of all of the parties to this Agreement. 24. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF ARROYO GRANDE CONSULTANT By: By: Tony M. Ferrara, Mayor Its: Attest: (Title) Kelly Wetmore, City Clerk Approved As To Form: Timothy J. Carmel, City Attorney Page 8 of 12 EXHIBIT A INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds .available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy from CG 00 01 or the equivalent. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence. Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1.000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25.000 self- insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf basis. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subContractors or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence. Page 9 of 12 Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or omissions of the Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the state Califomia and with an A.M. Bests rating of A- or better and a minimum financial size VI/. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials and employees using standard ISO endorsement No. CG 2010 with an edition prior to 1992. 2. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 3. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 4. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any Consultant or subcontractor. 5. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. .Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 6. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. Page 10 of 12 7. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City. 8. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At the time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 9. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 10. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirements in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 11. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 12. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 13. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 14. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 15. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with referen"ce to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall Page 11 of 12 be no recourse against City for payment of premiums or other amounts with respect thereto. 16. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Page 12 of 12 I.h. MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG ~ COMMUNITY DEVELOPMENT DIRECTOR BY: TERESA McCLISH, ASSOCIATE PLANNE~ SUBJECT: CONSIDERATION OF ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING ARROYO GRANDE MUNICIPAL CODE CHAPTER 16.36 OF TITLE 16 TO INCLUDE PERMITTING REQUIREMENTS APPLICABLE TO AUTO, VEHICLE PARTS SALES WITHOUT INSTALLATION SERVICES IN COMMERCIAL AND MIXED USE DISTRICTS AND ADDING CHAPTER 10.18 TO TITLE 10 TO PROHIBIT AUTO-RELATED MAINTENANCE AND REPAIR ACTIVITY IN COMMERCIAL AND PUBLIC PARKING LOTS (DEVELOPMENT CODE AMENDMENT 05-007) DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council adopt an ordinance approving Development Code Amendment 05-007 to amend Chapter 16.36 and add Chapter 10.18 to the Arroyo Grande Municipal Code. FUNDING: There are no direct costs to the City related to the proposed amendment. DISCUSSION: Backaround On April 26, 2005 the City Council introduced an ordinance to conditionally permit AutoNehicle parts sales without installation services in most commercial and mixed use zones within the City (Exhibit "Aft to the attached ordinance). To clarify where AutoNehicle parts sales without installation services may be located, Table 16.36.030(A) of the Development Code would be amended to include a new land use category as shown below: _.. - --,--,--,-'-~----'----'-'-- -- ------- . - CITY COUNCIL CONSIDERATION OF ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE' CITY OF ARROYO GRANDE AMENDING ARROYO GRANDE MUNICIPAL CODE CHAPTER 16.36 OF TITLE 16 MAY 10, 2005 PAGE 2 D. RETAIL TRADE Land Use IMU TMU VCD VMU GMU FOMU HMU OMU RC Specific Use D. D- (D2.20) Standard. 2.11 2.11 HCO D-2.4 Auto, MUP MUP NP NP NP NP MUP NP CUP Vehicle parts sales with installation services &!!2. MUP MUP NP NP CUPI CUPI MUP NP CUP PEI)oo 11M not Vehicle PED PED alllAIl1Id within oarts .ale. 200 ... of E. w/o Grand Avenue In.tallatlon fnr"""-. ..rvl,...... Table notes: [ji;-------.----.---.-------.---..... ..................W--.----.--.--..--------.------.......... --.-.. ........ ... --.... IMU = Industrial Mixed Use District (EI Camino) FOMU = Fair Oaks Mixed Use District f------ ------------------r-------------------- TMU = Traffic Way Mixed Use District . HMU= Highway Mixed Use District p-----.-----------------------.... ........\----------.---------..............---.-.......-.....--- VCD = Village Core Downtown District OMU =OfIice Mixed Use District /yMU = Village Mixed Use District -..-.---.-----..-.--..IRC = Regional Commercial District __,."~,___,_."__,_"___w___.,_____,._."._.__. !GMU - Gateway Mixed Use District HCO = Historic Character Overlay District (Design Overlay District 2.4) . Ip = Permitted Use -IMUP = Minor Use Permit CUP = Conditional Use Permit (NOTE: Planned Untt PED = Not permitted in pedestrian oriented storefront Development (PUD) may be required for mixed use locations on ground floor facing E. Grand Avenue subdivisions) INP = Not Permitted I The proposed ordinance also includes an amendment to Title 10 of the Municipal Code prohibiting automobile repair and maintenance activities in commercial and public parking lots to address concerns related to the auto/vehicle parts sales use as well as basic health and safety issues. In addition to clarifying permit requirements for all Mixed Use and Commercial districts, the proposed ordinance would allow processing of applications for AutoNehicle parts sales without installation in the GMU and FOMU districts, and require the use to be located 200 feet off of the East Grand Avenue frontage in these districts. S:ICOMMUNITY .DEVELOPMENliPROJECTSIDCAI05-007 auto parts retalllCC rpt05100S.doc -.-....--...--.----...-----.-.--.........---.--- ,--...-.------,. -~._--..__..-- ----- - ------- -- -- CITY COUNCIL CONSIDERATION OF ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING ARROYO GRANDE MUNICIPAL CODE CHAPTER 16.36 OF TITLE 16 MAY 10,2005 PAGE 3 Public comments: On Friday March 4, 2005 and April 15, 2005, the proposal was noticed with display ads in The Tribune. Environmental Determination: Staff has reviewed the proposed ordinance amending Title 16 of the Municipal Code in compliance with the Califomia Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEQA. Based on the review, staff has found that it can be seen with certainty that there is no possibility that the proposed requirements will have an effect on the environment and therefore this project is exempt from the provisions of CEQA, pursuant to CEQA Guidelines Section 15061 (b)(3). ALTERNATIVES: The following alternatives are presented for Council consideration: .:. Adopt the Ordinance; .:- Modify and reintroduce the ordinance; .:- Do not adopt the proposed ordinance; or .:- Provide direction to staff. S:ICOMMUNITY _DEVE~OPMENT\PROJECTS\DCAI05-007 auto parts retalllCC rpto51005.doc ---,---_._,',----- .-- ----- ....----_. '.._--- --_...._-.--~ ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING ARROYO GRANDE MUNICIPAL CODE CHAPTER 16.36 OF TITLE 16 TO INCLUDE PERMITTING REQUIREMENTS APPLICABLE TO AUTO, VEHICLE PARTS SALES WITHOUT INSTALLATION SERVICES IN COMMERCIAL AND MIXED USE DISTRICTS AND ADDING CHAPTER 10.18 TO TITLE 10 TO PROHIBIT AUTO-RELATED MAINTENANCE AND REPAIR ACTIVITY IN COMMERCIAL AND PUBLIC PARKING LOTS (DEVELOPMENT CODE AMENDMENT05-007) WHEREAS, the City Council adopted the updated General Plan which became effective October 9, 2001 and requires a comprehensive review and necessary revisions to the Development Code and Zoning Map for consistency in accordance with Government Code Section 65860; and WHEREAS, the City has a responsibility to assure adherence to the General Plan in meeting the needs and desires of the residents and the community; and WHEREAS, the Planning Commission of the City of Arroyo Grande considered Development Code Amendment 05-007 at a duly noticed public hearing on AprilS, 2005 in accordance with the Development Code of the City of Arroyp Grande and recommended approval to the City Council; and WHEREAS, the City Council has reviewed and considered the information and public testimony presented at the public hearings, Planning Commission recommendations, staff reports, and all other information and documents that are part of the public record; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: A. The proposed amendments to Title 16 of the Municipal Code are consistent with the goals, objectives, policies and programs of the General Plan, including the Economic and Land Use elements, and are necessary and desirable to implement the provisions of the General Plan. B. The proposed amendments to Title 16 of the Municipal Code would include permit requirements for all mixed use and commercial districts and apply specific use standards to allow AutoNehicle parts sales without installation in the GMU and FOMU Districts with the following restrictions: .:. the use is subject to a Conditional Use Permit; .:. the use is not allowed within pedestrian storefront locations, 200 feet of E. Grand Avenue frontage. C. The addition of Chapter 10.18 to restrict auto repair and maintenance activities in commercial and public parking lots'in conjunction with the proposed amendments to Chapter 16.36 specifying permit requirements for AutoNehicle parts sales without ----..----- -----...- .~---_.... - -------- ORDINANCE NO. PAGE 2 Chapter 16.36 specifying permit requirements for AutoNehicle parts sales without installation services will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern. D. The proposed amendments to Title 16 of the Municipal Code are consistent with the purpose and intent of Title 16, specifically, Sections 16.36.010, 16.36.020(E) and 16.36.020(F) pertaining to the GMU and FOMU districts. E. The City has conducted environmental review for adoption of an ordinance to add Chapter 10.18 and amend Chapter 16.36 of the Municipal Code, and has found that it can be seen with certainty that there is no possibility that the proposed amendments will have an effect on the environment and therefore this project is exempt from the provisions of CEQA, pursuant to CEQA Guidelines Section 15061 (b)(3). NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande, as follows: SECTION 1: The above recitals and findings are true and correct. SECTION 2: Arroyo Grande Municipal Code Table 16.36.030(A), subsection D. Retail Trade, is hereby amended to include the following land use category: I Table 16.36.030(A) D. RETAIL TRADE I Land Use IMU TMU VCD VMU GMU FOMU HMU OMU RC Specific Use IID2.20) Standards Auto. MYf MUP Me NP CUP/ CUP/ MUP NP CUP PED- uae not Vahicla PED PED allowed within Darts sales 200 feet of E. without Gnutd Avenue Installation I frontaoe services SECTION 3: Arroyo Grande Municipal Code Section 10.18.010 is hereby added to Title 10 as follows: 10.18.010 "No person shall conduct maintenance and/or repairs to any motorized vehicle while in a commercial or public parking lot, except for those parking areas which are part of an approved vehicular service station and/or an automotive repair facility. For puposes of this section, maintenance shall mean the changing of any fluids and/or lubricants of a motorized vehicle. Repairs shall mean work done to the engine and associated components, transmission, drive train, brakes, and auto body work.. SECTION 4: If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason herd to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, -------."- ORDINANCE NO. PAGE 3 paragraph, sentence, or clause thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. SECTION 4: A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the Director of Administrative Services/City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council Members voting for and against the Ordinance shall be pUblished again, and the Director of Administrative Services/City Clerk shall post a certified copy of the full text of such adopted Ordinance. SECTION 5: This Ordinance shall take effect thirty (30) days after its adoption. On motion by Council Member , seconded by Council Member , and by the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this day of --.^^^ ^-----" 8.1. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER IJt' SUBJECT: CONSIDERATION OF A 2005 REGIONAL TRANSPORTATION ENHANCEMENT (TE) FUNDING APPLICATION FOR PHASE IV OF THE SCENIC CREEKSIDE WALK THROUGH THE HISTORIC VILLAGE OF ARROYO GRANDE PROJECT DATE: MAY 10, 2005 RECOMMENDATION: It is .recommended the City Council: 1. adopt a resolution for Regional TE funding for Phase IV of the Scenic Creekside Walk through the Historic Village of Arroyo Grande project; and 2. direct staff to forward a funding application and resolution to SLOCOG for funding consideration. FUNDING: The City is requesting $500,194 of Transportation Enhancement (TE) funds for Phase IV of the Creekside Walk project. An 11.47% local match is required. Therefore, it is proposed the project be funded as follows: TE Funds $500,194 (88.53%) Local Funds 64.806 (11.47%1 Total $565,000 (100.00%) If the grant is approved, the recommendations to adjust the Capital Improvement Program (CIP) would need to be made at that time. DISCUSSION: For the San Luis Obispo region, it is estimated that $4.6 million of Transportation Enhancement (TE) funds will be available for the period FY 2004 to FY 2009. The San I Luis Obispo Council of Governments (SLOCOG) Board programmed $2.2 million last year, leaving a program balance of $2.4M for this funding cycle. These funds will be I programmed on a competitive basis through SLOCOG. Applicants are to submit their funding applications to SLOCOG by May 6, 2005. Applicants are to submit authorizing resolutions endorsing/committing the required local match to SLOCOG prior to May 18, 2005. A final action by the SLOCOG Board is scheduled for June 8, 2005. --.--- CITY COUNCIL CONSIDERATION OF A 2005 REGIONAL TRANSPORTATION ENHANCEMENT (TE) FUNDING APPLICATION FOR PHASE IV OF THE SCENIC CREEKSIDE WALK THROUGH THE HISTORIC VILLAGE.OF ARROYO GRANDE PROJECT MAY 10, 2005 PAGE 2 It is proposed Phase IV consist of: . The construction of a pedestrian pathway connecting the lower path behind City Hall, under the swinging bridge. to Kiwanis Park and the future proposed amphitheater. . Improvements to both the top and bottom landings of the stairway leading to the Kiwanis Park, and the removal of nonnative vegetation and replacement with native vegetation surrounding the stairway. Phase IV is consistent with the Arroyo Grande Creekside Path Schematic Plan adopted by the City Council in 1998. The design and development of Phase IV of the Creekside Walk Project will be a cooperative effort with City and SLOCOG staff, the Arroyo Grande Village Improvement Association, and the South Ccunty Historical Society. It is recommended the Council direct staff to submit Phase IV of the Creekside Path as a. TE project for SLOCOG approval. The local match will be budgeted in the City's Capital Improvement Program for FY 2006-07. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendations to submit funding application to SLOCOG; . Do not approve staff's recommendations to submit funding application to SLOCOG; . Modify scope of Phase IV and approve staff's recommendations to submit funding application to SLOCOG; . Provide direction to staff. Attachment: 1. Conceptual Sketches of Phase IV from the Arroyo Grande Creekside Path Schematic Plan, January 1998 , i jep:M:1232-Arroyo Grande1232-Q405 - General Consulting\19 - Administration12005 TE ApplicationslApplications Staff Report 5.10.05.doc ..._~----- RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING ITS INTEREST IN OBTAINING REGIONAL TRANSPORTATION ENHANCEMENT (TE) FUNDS FOR PHASE IV OF THE SCENIC CREEKSIDE PATH THROUGH THE HISTORIC VILLAGE OF ARROYO GRANDE PROJECT WHEREAS, the City Council of Arroyo Grande desires to seek certain Regional Transportation Enhancement (TE) funds made available through the San Luis Obispo Council of Governments (SLOCOG); WHEREAS, SLOCOG requires the jurisdiction's governing board endorsemenU commitment for the required local match prior to May 18, 2005; WHEREAS, the City Council of Arroyo Grande is requesting $500,194 of Regional Transportation Enhancement (TE) funds be programmed for Phase IV of the Scenic Creekside Walk through the Historic Village of Arroyo Grande project; WHEREAS, the City Council of Arroyo Grande hereby establishes its commitment to budgeting local funds for the Phase IV of the Scenic Creekside Walk through the Historic Village of Arroyo Grande project; and, WHEREAS, the City Council of Arroyo Grande hereby appoints the Mayor as the official representative authorized to sign the SLOCOG funding applications. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby request that $500,194 of Regional Transportation Enhancement (TE) funds be programmed for use by the City of Arroyo Grande Phase IV of the Scenic Creekside Walk through the Historic Village of Arroyo Grande project. On motion of Council Member , seconded by Council Member and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2005. RESOLUTION NO. _ PAGE 2 TONYFERRARA,MAYOR ATTEST: KELLY WETMORE. CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ~ ~., ~. ., . , ~. '~~ t .......J ~ , .~ "tj .~ -t u~ '00 9. " "' \ c~ [. rolJJ~ CJ "'.- ..:, 0:::. @ c.;; '6 ';J, b'~ @:6 \"'" .... .~ Q '.[, 'OC0:=. :J ~ rg S~ :!I Co 'J\';::' ')( 0 ";:::;, uJ"- ;\C~~ 1:- ~-cr.. \...---- .. S ,JOl,S ,QQH ::: G ..--- .1S 9 !> ~ -" tI-1'::: ::: :09.1fj \ "\'~ 0 c..;::; c ::;" " . ~.~~ 444444444 44 1. *' ~ "t @ - IV "0 ", r:: -:...; , ~~ ~ (TJ - 0 ..... '- t-'::(j) V '2. ,"' 0 -:f .-;~) ~~~ ~~tr. 't c '';9 ~'2 -... .~- S ~ 0 (( \1)- \ -- \@ -:;, '( ,'), - ~ .'>~'G Pedestrian pathway Under Swinging Bridge New creekside pathway Witll sturdy wood rail fence. New shrubs. conifers. and cottonwoods on bank. Vines beautify existing retaining wall. New seating area Witll low stone retaining wall provides edge to pathway. .--- 6 --~._- 8..1. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER rRf SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO MALIBU PACIFIC TENNIS COURTS INC. FOR CONSTRUCTION OF THE THEISIKEISLER TENNIS COURT ADDITION PROJECT, PW 2004-02 DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council: 1. award a contract for the construction of the Theis/Keisler Tennis Court Addition Project, PW 2004-02 to Malibu Pacific Tennis Courts Inc. in the amount of $204,999; 2. authorize the City Manager to approve change orders not to exceed the contingency of $20,500 for use only if needed for unanticipated costs during the construction phase of the project (total construction costs = $204,999 + $20,500 = $225,499); and, 3. appropriate $60,000 from the Park Development Fund to the project account. FUNDING: The amended FY 2004/05 Capital Improvement Program budget currently contains $170,266 for the Theis/Keisler Tennis Court Addition Project. The total project cost is estimated at $230,266, which includes construction, contract administration, and construction contingency, and materials and soils testing during construction. An additional appropriation of $60,000 from the Parks Development Fund is requested to provide for the total project costs. DISCUSSION: On March 22, 2005, the City Council approved the plans and specifications for the Theis/Keisler Tennis Court Addition Project and authorized the solicitation of construction bids. On April 21, 2005, four (4) bids were publicly opened for the project. The lowest responsible bidder, Malibu Pacific Tennis Courts Inc., submitted a bid of $189,999. The bid has been verified and found to be in compliance with the contract specifications. -,,, ._--~._---_.._-- CONSIDERATION OF AN AWARD OF CONTRACT TO MALlBU PACIFIC TENNIS COURTS INC. FOR CONSTRUCTION OF THE THEIS/KEISLER TENNIS COURT ADDITION PROJECT, PW 2004-02 MAY 10, 2005 PAGE 2 Four bid alternates were listed in addition to the base bid: 1) Tree and Shrub Removal, 2) installation of additional electrical lighting assemblies, 3) construction of a handball wall, and 4) removal and replacement of the existing lot line fencing. The Parks Department has selected Bid Alternate NO.2-Installation of Electrical Lighting Assemblies for inclusion in the contract and has elected to perform Bid Alternate NO.1 - Tree and Shrub Removal, with in-house personnel. Bid Alternate No.2 will add $15,000 to the base bid increasing the total contract amount to $204,999.00 ($189,999 + $15,000). The scope of work for the project involves the construction of an additional tennis court at the Soto Sports Complex. Additional project items include reconstruction of the existing slope and grade ofthe concrete pathways, replacing drinking fountains and benches, and creating a ramp to the tennis courts from the parking lot for people with disabilities. The contract time for this project is specified at 90 calendar days. Work is expected to begin in June 2005 and be completed by August 2005. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendations; . Do not approve staffs recommendations; . Modify as appropriate and approve staffs recommendations; or . Provide direction to staff. Attachment: 1. Bid Opening Log Sheet S;\PUBLlC WORKS ENGINEERING SHARED ITEMS\Capital Projects\2004\Tennis Court Addition\Council\Consideration to Award Contract\Council Memo - Award.doc l , , I ----- Attachment 1 BID OPENING LOG SHEET CITY OF ARROYO GRANDE BID OPENING: April 21, 2005 Theis/Keisler Tennis Court Addition Project Engineer's Estimate $155,000 BIDDER'S NAME. CITY TOTAL BID AL TERNA TES MALlBU PACIFIC TENNIS COURTS $189,999.00 (1) $ 2,000.00 WESTLAKE VILLAGE, CA (2) 15,000.00 (3) 25,000.00 (4) 6,000.00 EFFECT CONTRACTORS 196,942.26 (1) 3,097.83 NIPOMO, CA (2) 17,847.83 (3) 12,640.22 (4) 12,010.00 RSH CONTRACTORS 271,840.00 (1) 1,958.00 ATASCADERO,CA (2) 10,264.00 (3) 30,402.00 (4) 10,404.00 SANSONE CONSTRUCTION 239,457.00 (1) 4,175.00 SAN LUIS OBISPO, CA (2) 18,166.00 (3) 13,716.00 (4) 12,266.00 c: Director of Public Works City Manager 9.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARINGS NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will conduct Public Hearings on TUESDAY, MAY 10, 2005 at 7:00 p.m. in the Arroyo Grande Council Chambers, 215 E. Branch Street, to consider the following two items: .. 1. Proposal: Consideration of 2005 Water and Sewer Rate Study and Proposed Resolution Establishing New Water and Sewer Rates and Charges Location: Citywide Staff Representative: Director of Public Works '. 2. Proposal: Conditional Use Permit No. 05-009 Location: 1400 West Branch Street, Arroyo Grande Applicant: Hampton'lnn and Suites Hotel and Restaurant Environmental Determination: In compliance with the California Environmental Quality Act (CEQA), the Community Development Department has prepared a Mitigated Negative Declaration for the project. If the City Council does not feel that this determination is appropriate, project approval will not be considered. Staff Representative: Director of Community Development Information relating to Proposal No. 1 is available at the Public Works Department, located at 208 E. Branch Street, Arroyo Grande, or by telephone at (805) 473-5440 during normal business hours (8:00 a.m. to 5:00 p.m.). Information relating to Proposal NO.2 is available at the Community Development Department, located at 214 E. Branch Street, Arroyo Grande, or by telephone at (805) 473-5420. Any person affected or concerned by these proposals may submit written comments to the City Clerk's Office before the City Council hearings, or appear and be heard in support of or opposition to the proposals at the time of hearings. If you challenge an. item in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. !~WL~M- 'Kelly etm re, City Clerk Publish 1T, The Tribune,'Friday, April 29, 2005 I _._--~ MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER 0&- SUBJECT: CONSIDERATION OF 2005 WATER AND SEWER RATE STUDY AND PROPOSED RESOLUTION ESTABLISHING NEW WATER AND SEWER RATES AND CHARGES DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council continue this item to the regular meeting of June 14, 2005. at which time the completed water and sewer rate study will be presented. FUNDING: None required at this time. DISCUSSION: On May 23, 2003 the City Council approved the Water and Sewer Rate Study Update and " adopted a resolution establishing new water and sewer rates. Staff is in the process of , preparing a new rate study for Council consideration. Additional information was being developed to present to the Council regarding the development of various capital improvement projects and other operating budget issues regarding the rate structure. The new study will be ready for presentation and Council consideration at the June 14. 2005 Council meeting. I.b. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARINGS NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will conduct Public Hearings on TUESDAY, MAY 10, 2005 at 7:00 p.m. in the Arroyo Grande Council Chambers, 215 E. Branch Street, to consider the following two items: 1. Proposal: Consideration of 2005 Water and Sewer Rate Study and Proposed Resolution Establishing New Water and Sewer Rates and Charges Location: Citywide Staff Representative: Director of Public Works + 2. Proposal: Conditional Use Permit No. 05-009 Location: 1400 West Branch Street, Arroyo Grande Applicant: Hampton'lnn and Suites Hotel and Restaurant Environmental Determination: In compliance with the California Environmental Quality Act (CEQA), the Community Development Department has prepared a Mitigated Negative Declaration for the project. If the City Council does not feel that this determination is appropriate, project approval will not be considered. Staff Representative: Director of Community Development Information relating to Proposal No.1 is available at the Public Works Department, located at 208 E. Branch Street, Arroyo Grande, or by telephone at (805) 473-5440 during normal business hours (8:00 a.m. to 5:00 p.m.). Information relating to Proposal NO.2 is available at the Community Development Department, located at 214 E. Branch Street, Arroyo Grande, or by telephone at (805) 473-5420. Any person affected or concerned QY these proposals may submit written comments to the City Clerk's Office before the City Council hearings, or appear and be heard in support of or opposition to the proposals at the time of hearings. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. '~AA~IU- Kelly etm re, City Clerk Publish n, The Tribune,'Friday, April 29, 2005 ---- ____u_, -_._._._--,~ - ...-- - --- MEMORANDUM TO: CITY COUNCIL T DIRECTO~S FROM: ROB STRONG, COMMUNITY DEVELOPM BY: JIM BERGMAN, ASSISTANT PLANNER SUBJECT: CONSIDERATION OF CONDITIONAL US PERMIT CASE NO. 04-009; APPLICANT - GARY WHITE (HAMPTON INN & SUITES HOTEL AND RESTAURANT); LOCATION - 1400 W. BRANCH STREETICAMfNO MERCADO INTERSECTION DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council consider a proposal to construct a 104 room, three- story plus basement Hampton Inn and Suites hotel (60,323 square feet) and a one- story, 6,000 square foot restaurant on a 2.68-acre parcel and continue the public hearing to May 24,2005 at which time a Tentative Parcel Map and Development Code Amendment to reclassify the subject site from OMU to PD1.1 will be scheduled as concurrent public hearings. Although today's public hearing was noticed as a Conditional Use Permit, due to procedural issues related to the scale of the project and its conformance with the Development Code, staff requests that this item be treated as a Pre-Application. After review by the Council, staff and the applicant should have adequate direction related to project characteristics and a potential Development Code Amendment. To expedite possible project approval, the Planning Commission has scheduled the public hearings for the necessary Development Code Amendment, Conditional Use Permit, specific development plans and Tentative Parcel Map for May 17, 2005 hearings. It is recommended the City Council continue this item to June 14, 2005 for similar concurrent hearings. FUNDING: No fiscal impact from project approval process. Development of this site for hotel and restaurant use was part of a recent economic development study and will yield Transient Occupancy Tax (TOT) and sales tax. DISCUSSION: Environmental Assessment After review of the proposed project, staff has completed a Draft Initial Study and Draft Mitigated Negative Declaration (Attachment 1). A Notice of Availability related to these documents was mailed to the County Clerk on April 11, 2005 and posted in two locations at City Hall and mailed to property owners within 300 feet of the proposed I I CITY COUNCIL CONSIDER A PROPOSAL TO CONSTRUCT A 104 ROOM, THREE-STORY PLUS BASEMENT HAMPTON INN AND SUITES HOTEL (60,323 SQUARE FEET) AND A ONE- STORY, 6,000 SQUARE FOOT RESTAURANT ON A 2.68-ACRE PARCEL MAY 10, 2005 PAGE 2 project on April 12, 2005. No comments from the pUblic or agencies have been received to date. Backoround This 2.7 acre, sloping, corner lot adjoining Freeway 101, Levitz Furniture store, Premier Inn and historic cemetery was previously approved for five one- and two- story office buildings. The previous project included tall retaining walls, a steep driveway, access from and widening of West Branch Street and a secondary access driveway on Camino Mercado. The office complex site plan attempted to preserve a majority of the mature oaks, however, potential on-site grading, building and paving in proximity to several trees may have jeopardized their long-term survival. A time extension has been approved, allowing this prior project to be constructed during the next two years, but a saturated regional market and expensive construction bids have caused the property owners to consider alternative uses. The City's 2001 General Plan Update designated the Camino Mercado area as Mixed Use between the Oak Park Plaza and Rancho Grande Five Cities Regional Commercial Shopping Center. The 2004 Development Code Update Amendment, which was recently approved by the City Council, reclassified the area from Planned Development J (PD1.1) to "Office Mixed Use" (OMU). This reclassification allows many combinations of mixed uses, including retail, office, multi-family and residential. New design guidelines and development standards enable two and three story buildings reaching 35-feet in height, and increased intensity developments. A recently adopted Economic Development Strategy specifically encourages this site as one of seven desirable, visitor-serving, hotel/motel sites. The Architectural Review Committee, Planning Commission and City Council reviewed a Pre-Application proposal of a four-story hotel in November and December 2004 (Attachment 2). Feedback from the three bodies focused on scale, mass and height of the proposed project and its relationship to the character of Arroyo Grande and surrounding properties. Suggestions related to future applications included construction into the terrain, a Mediterranean style, conference facilities, vertical articulation to mitigate height and mass and utilization of a three dimensional model. The Planning Commission and the City Council also requested a thorough study of impacts related to water, sewer and traffic. f!:2.Iect DescrlDtlon The applicant has retumed with a revised project that utilizes comments tendered during the Pre-Application Review process. The current project proposes a 104 room, three-story plus basement Hampton Inn and Suites (60,323 total square feet) and a one-story 6,000 square foot restaurant building with 130 off-street parking spaces. Site access is from two entry-exit driveways near the middle of the frontage on Camino Mercado. The applicant intends to pursue a Tentative Parcel Map to create separate lots for the hotel and restaurant. --'-.., _.._._.._..~ CITY COUNCIL CONSIDER A PROPOSAL TO CONSTRUCT A 104 ROOM, THREE-STORY PLUS BASEMENT HAMPTON INN AND SUITES HOTEL (60,323 SQUARE FEET) AND A ONE- STORY, 6,000 SQUARE FOOT RESTAURANT ON A 2.68-ACRE PARCEL MAY 10, 2005 PAGE 3 Buildina Desian The proposed hotel has been scaled down at the most visible areas and no longer presents four above ground floors. Instead the hotel is imbedded into the hill and consists of three above grade floors and a partially exposed basement. This design allows the roof height to remain at a near constant level even as the vertical elevation of the site increases. In order to aid review, staff has indicated building height, the number of visible floors and the height of the tallest vertical plane in the following assessment. This analysis was based on the architectural plans and the preliminary grading plan. East Building Elevation (Camino Mercado) - Three floors with tower component. (Tallest vertical plane equals 32 feet, 49* feet to top of tower at the center of building). South Building Elevation (West Branch Street) - Three floors (tallest vertical plane equals 39 feet, 65* feet to top of tower at the center of building). West Building Elevation (West Branch Street from Oak Park) - Three floors toward West Branch Street (tallest vertical plane equals 32 feet, 39 feet to top of roof), four floors obstructed by the Levitz building (tallest vertical plane equals 43 feet, 64* feet to top of tower at the center of building). North Building Elevation (Premier Inn) - Two floors and tower component (tallest vertical plane equals 24 feet, 45* feet to top of tower at the center of building). .,t should be noted that the definition of building height per the Municipal Code is based on measurements from the average natural grade to the highest point of the roof. Use of this definition with the natural site topography reduces the height of tower by 15 teet. The design appears to conform to newly adopted coverage, floor area ratio, shared use parking, and other OMU design guidelines and development standards with two notable exceptions: height and maximum building size. It should be noted that the previous Planned Development (PD-1.1) zoning had no prescribed height or size limits and that other developments in the vicinity are higher elevation due to topography and larger in size (e.g. K-Mart and Wal-Mart). Table 16.36.020(H) of the Municipal Code states the maximum height of commercial buildings is 35 feet or three stories, which ever is less and maximum allowed building size of 50,000 square feet. Due to these design deviations, staff recommends consideration of a Development Code Amendment that specifically addresses hotel/motel design in targeted areas within the City. The Development Code amendment can take at least two forms, 1) a modification of allowed building height and area, throughout the Office Mixed Use zones, or 2) as a rezoning of this Office Mixed Use zone back to its previous designation of Planned Development (PD-1.1 ). Provisions of Development Code section 16.48.030B.5 and definition of building height related to a sloping site appear to enable the proposed hotel including the tower feature without code change based on allowed exceptions. However, total building area would still exceed the newly established OMU maximum of 50,000 square feet. - ----.-.------- - - ---- - .-.~.._--_. ~--- CITY COUNCIL CONSIDER A PROPOSAL TO CONSTRUCT A 104 ROOM, THREE-STORY PLUS BASEMENT HAMPTON INN AND SUITES HOTEL (60,323 SQUARE FEET) AND A ONE- STORY, 6,000 SQUARE FOOT RESTAURANT ON A 2.68-ACRE PARCEL MAY 10, 2005 PAGE 4 Retainina Walls . Due to the slope of the site and parking lot design, a total of four retaining walls will be required. Three retaining walls will run roughly east and west and the fourth is curved and associated with an Oak tree. The two walls associated with the entry/exit drives increase in height toward the east and generally range between three (3) and eight (8) feet in height. The wall on the northern property line consists of two vertical surfaces separated by five (5) feet of dirt fill. Landscaping can be used in the space between wall segments. Walls above eight feet in height would require a variance if a formal Conditional Use permit is processed or could be addressed during a Development Code amendment. Trees A total of 12 Coast Live Oak trees, having varying degrees of health and vigor, exist on the project site. The proposed project would remove 6 of the 12 Oak trees. Native Oaks are a protected tree species in the City of Arroyo Grande and any removal must be mitigated per the City's Community Tree Ordinance No. 431 C.S. Relocation of specific trees may be a viable option and should be addressed in project discussion and a formal tree removal/relocation plan. Per an .arborist's report prepared by Dave's Tree Service for the previous project dated December 1, 1998, the majority of the trees proposed for removal are either in poor health or have questionable structural integrity. The table below summarizes the . findings of the arborist report. SUMMARY OF PROJECT TREE CONDITIONS Tree# TRUNK HEIGHT CANOPY VIGOR CONDITION ARBORIST PROJECT DIAMETER DENSITY RECOMMENDATION PROPOSAL 1 14.7" 20'-25' 75% Fair Good Save Save 2 38.2" 50'+ 25%-30% Good Poor Remove Save 3 24.2" 20'-25' 80% Good Good Save Remove' 4 32.0" 20'+ 75% Fair Poor Remove Remove 5 23.5" 15'-18' 15% Poor Poor Remove Remove 6 4.0"',5.2", 15' 90%-95% Good Poor Remove Save 6.0",8.4" 7 11.2" 16'-18' 90%-95% Good Good Save Remove' 8 15.4" 20' 75%+ Fair Good Save Remove' 9 10.5", 10.8", 20' 60% Poor Poor Possibly Remove Save 13.0" 10 14.4", 14.5" 25'+ 75% Good Good Save Save 11 11.0" 20' 80% Good Good Save Save 12 4.4",4.9", 10' 100% Good Good Save Remove' 5.8", 6.0" . Transplant or mitigation at 3: 1 with specimen trees per City selection ------- _.~- CITY COUNCIL CONSIDER A PROPOSAL TO CONSTRUCT A 104 ROOM, THREE.STORY PLUS BASEMENT HAMPTON INN AND SUITES HOTEL (60,323 SQUARE FEET) AND A ONE- STORY, 6,000 SQUARE FOOT RESTAURANT ON A 2.6S-ACRE PARCEL MAY 10, 2005 PAGE 5 In addition to the oak trees, seven small Monterey Cypress trees near the Camino Mercado sidewalk would be replaced with other Cypress or evergreen landscaping after site grading. Parkina The Municipal Code requires that hotels/motels provide parking at a rate of one space per room and two parking spaces for the Manager's office. Restaurants are required to provide one parking space per 100 square feet of public areas. In this case, 104 rooms and a restaurant with public areas equaling 3,000 square feet will require 132 spaces. Municipal Code Section 16.56.050 allows a mixed use parking reduction of up to 20 percent, which equates to 106 spaces. The proposed project supplies 130 parking spaces. Architectural Review The Architectural Review Committee evaluated the proposed project and recommended approval on February 7, 2005 (Attachment 3). This approval was based on massing, scale and site planning only and the Architectural Review Committee requested that the applicant return for a final review of colors, materials, miscellaneous details and a landscaping plan. Suggestions for the final project include: . More/enhanced horizontal articulation on the West Branch Street side fayade, including trellis and terraces; . Continue the design theme to the restaurant and require that both buildings maintain architectural compatibility; . Consider possible redesign of the front tower for better integration, specifically, less rectangular in shape, and utilize a similar roof pitch; . If consistent with the traffic study, consider creating an entry/exit driveway in the southern parking aisle; . Consider alternative conceptual studies of the West Branch Street frontage including stepped back upper floors (or the entire building, but the ARC was willing to accept current massing with appropriate horizontal articulation); . Study the possibility of transplanting Oak trees or replacing them with specimen size trees in appropriate locations; . Consider more tan and adobe colors than white and pinkish colors (perhaps a tone or two darker than the West Branch Street perspective drawing, and not as dark or pinkish as the chocolate brown Paso Robles Hampton Inn); and . Use high quality mission barrel roofing or s-clay tiles for the roof. ImDacts - Traffic. Sewer and Water Traffic - A traffic impact study for the proposed project was completed by Omni-Means, Ltd. of Roseville, California at the request of the City of Arroyo Grande (Attachment 4). The traffic impact study included eight critical study intersections as established by City of Arroyo Grande staff. The traffic impact study also includes an. analysis .of existing ---------- -.--....- ~ CITY COUNCIL CONSIDER A PROPOSAL TO CONSTRUCT A 104 ROOM, THREE.STORY PLUS BASEMENT HAMPTON INN AND SUITES HOTEL (60,323 SQUARE FEET) AND A ONE- STORY, 6,000 SQUARE FOOT RESTAURANT ON A 2.68-ACRE PARCEL MAY 10, 2005 PAGE 6 traffic volumes, existing traffic operations, short term no project operations (includes previously approved development projects), short term plus project conditions, short term plus project traffic operation, cumulative base conditions, cumulative base no project traffic operations, and cumulative base plus project traffic operations. The traffic impact study estimates that the proposed project will create 1.524 daily trips, 94 AM peak hour trips and 113 PM peak hour trips. The study suggests that 80 percent of the traffic associated with the project will be oriented toward US 101. The table on page 12 of the Draft Initial Study and Draft Mitigated Negative Declaration presents projected Level of Service (LOS) and delay data for short-term conditions and cumulative base conditions (20 years with build out of the existing General Plan) with and without the project. It is important to note that intersections, which form the Brisco-Halcyon-US 101 interchange, are estimated to operate at an unacceptable LOS in both short term project or no project scenarios and would likely be further aggravated under Cumulative Base and Cumulative Base Plus Project scenarios without mitigation. Mitigation for this situation per Omni-Means is for the City of Arroyo Grande to actively move forward with near-term modification of the US 101 I Halcyon Road I Brisco Road interchange as indicated in the Project Study Report (PSR). The City is currentiy pursuing Project Approval and Environment Documentation (PA&ED) and has programmed Project Design Engineering into the 2006-2007 Capital Improvement Program. Sewer - A sewer study for the proposed project was completed by the Wallace Group of San Luis Obispo, California at the request of the City of Arroyo Grande (Attachment 5). The study examined projected flow calculations and peaking factors and how such flows may impact the City's collection system and the South San Luis Obispo County Sanitation District (SSLOCSD) trunk system. It should be noted that the study did identify that pipes 1258, 1260 and 2163 will flow with a dID of 54 percent and pipe 1124 will flow at 1.9 fps. However, these flows are marginally outside of acceptable values of 50 percent and 2 fps. The report concludes, "there is adequate sewer capacity for the proposed Hampton Inn and restaurant." Although the sewer study did not recommend any mitigation measures, there are current capital improvement projects within the City, that will provide benefits to the Hampton Inn and restaurant. These improvements include retrofitting of City Lift Station 1 with a variable frequency drive pumps and the EI Camino Real and Walnut Street sewer upgrade. Water - Development of the proposed project would require water for both domestic use and landscape irrigation. Projected water demand for the hotel is approximately 15.6 acre-feet of water per year while the restaurant's projected water use is3 acre-feet per year. The water consumption by this project would further reduce the City's ---- ----.. CITY COUNCIL CONSIDER A PROPOSAL TO CONSTRUCT A 104 ROOM, THREE-STORY PLUS BASEMENT HAMPTON INN AND SUITES HOTEL (60,323 SQUARE FEET) AND A ONE- STORY, 6,000 SQUARE FOOT RESTAURANT ON A 2.6S-ACRE PARCEL MAY 10, 2005 PAGE 7 remaining supply of available water. This impact will be minimized by mitigation measures, including using water-conserving designs, fixtures and landscaping. The City currently receives its water supply from both surface and groundwater sources. Ground water extractions are derived from seven (7) wells and two (2) separate basin formulations. Surface water is obtained from the Lopez Reservoir Project, which was constructed in the late 1960's. Reclaimed storm water collected by the Soto Sports Complex Storm Water Reclamation Project is also used as an irrigation supply source. The City adopted a Water System Master Plan in 1999, which identified water resources as being a significant issue, and identified methods to increase and diversify water supply to increase long-term reliability of the City's water service to its residents. The report assessed potential methods to address the water supply issue and prioritized alternatives. The City used approximately 97.7% of its available/allocated water supply, totaling approximately 3,700 acre-feet, between January 2004 and December 2004. Per Chapter 13.05.010 of the City's Municipal Code (Water Supply Conditions), this level of water use is considered a "severely restricted" water supply condition that has not yet reached a "critical" level. To manage its potential water supply deficiency, the City adopted a two-phased strategy in November 2004 that included alternatives to be pursued to meet the City's water demand over the next 10- year period (phase 1), and identified alternatives that will provide permanent water supply increases to meet the long-term demand that are most desirable, feasible and cost effective (phase 2). As part of phase 1, the City adopted a Water Conservation Program in May 2003 that included: . Plumbing Retrofit Program; . Water Shortage Contingency Analysis; . Public Information and Education; . Information System Assessment for Top Water Users; . Enforcement of City's Water Conservation Codes; and . Optional components, including washing machine rebates, irrigation system or landscaping rebates, and retrofit of cemetery with non-potable water. Other components of phase 1 include construction of Well No. 10 (located on Deer Trail Circle), pursuing oil field water on Price Canyon, implementing a tiered water and sewer rate .structure as financial incentives for water conservation, and a utility retrofit upon-sale program. Phase 2 provides various permanent water supply options that include: . Conducting a groundwater study; -- -.- ---. CITY COUNCIL CONSIDER A PROPOSAL TO CONSTRUCT A 104 ROOM, THREE-5TORY PLUS BASEMENT HAMPTON INN AND SUITES HOTEL (60,323 SQUARE FEET) AND A ONE- STORY, 6,000 SQUARE FOOT RESTAURANT ON A2.68-ACRE PARCEL MAY 10, 2005 PAGE 8 . Pursuing water from the Nacimiento Project; . Implementing a reclaimed water system; . Studying feasibility of a desalination plant; and . Pursuing water from the State Water Project. The City is currently in a severely restricted water supply situation, which is considered a cumulatively significant impact. The project's contribution, however, is considered di minimis, meaning that the environmental conditions would be the same whether or not the project is implemented. The City adopted overriding considerations for cumulative water supply impacts identified in the Program EIR for the 2001 General Plan Update. If per capita consumption is not reduced by conservation measures or new resources are not secured, the City and other regional users of groundwater may exceed current resources, which are subject to many variables. Plannina Commission Review On May 3, 2005, the Planning Commission reviewed the project as a Pre-Application. Discussion covered building design, site design, environmental determination and future Tentative Parcel Map application and required Development Code Amendment. Positive attributes of the project offered by Planning Commissioners included the freeway accessible site location, landscaping associated with stepped retaining walls, a restaurant facility, and potential Transient Occupancy Tax (TOT) revenue. Concerns expressed included uneasiness related to height and massing without clearly presented architectural remedies, removal or replacement of Oak trees without a complete tree preservation plan, insistence on strict air quality monitoring during project construction and potential traffic impacts at the Brisco/Halcyon intersection. The discussion concluded with three Commissioners stating that they could support the project if the stated concerns were satisfied. One Commissioner strongly opposed the project due to the height and mass and one was absent. Model A model of the project that includes the proposed buildings and surrounding topography and structures has been constructed and will be available for review at the meeting. Attachments: 1. Draft Initial Study and Draft Mitigated Negative Declaration 2. Notes and minutes from Architectural Review Committee, Planning Commission and City Council related to Pre Application Review 3. Notes from Architectural Review Committee meeting of February 7,2005 4. Traffic Impact Study 5. Sewer Impact Study 6. Color rendering 7. Project plans 8. Preliminary grading plan --_._-_._---~---- ..-- _._~...- ...----- "-,---_.-._------- ATTACHMENt 1 CITY OF ARROVO GRANDE DRAFT INITIAL STUDY AND DRAFT MITIGATED NEGATIVE DECLARATION 1. Project Title: Conditional Use Permit Case No. 04-009 Tentative Parcel Map Case No. Variance Case No. 2. Lead Agency Name & Address: City of Arroyo Grande P.O. Box 550/214 E. Branch Street Arroyo Grande, CA 93421 3. Contact Person & Phone #: Jim Bergman, Assistant Planner (805) 473-5420 4. Project Location: 1400 West Branch Street Northwest corner of West Branch Street/Camino Mercado intersection Arroyo Grande, CA 93420 5. Project Sponsor's Name & Address: . Gary White and Stephen Cool 1577 EI Camino Real Arroyo Grande, CA 93420 6. General Plan Designation: Mixed Use 7. Zoning: Office Mixed-Use ! 8. Description of Project: (Describe the whole ection involved, including but not limited to IlIter phllses of the project, and any secondary,' support, or off-site features necessery for Its implementation. Attach additiodal sheets H necessary.) The proposed project is to construct a 104 room, three-story plus ba!!ement Hampton Inn and Suites hotel (60,323 total square feet, approximately 50,000 square feet of above ground usable space) and a one-story 6,000 square foot restaurant on a 2.68-acre parcel. The property is located on the northwest corner of West Branch Street and Camino Mercado and is currently vacant. The development will require grading, sidewalk and signalization, tree removal and utility construction to serve the commercial project. 9. Other agencies whose approval Is required (and permits needed): County Health Department (Restaurant) . . 1 - DETERMINATION. On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. X I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposal MAY have a significant effect!s) on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a "potentially significant impact" or "potentially significant unless mitigated". An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. Signature Date ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, Involving at least one impact that is a "POTENTIALLY SIGNIFICANT IMPACT" or "POTENTIALLY IS SIGNIFICANT UNLESS MITIGATED", asindicatad by the checklist on the following pages. o Land Use and Planning ./ Biological Resources o Public Servicas o Population and Housing o Energy and Mineral Resources ./Utilities and Service Systems o Gaophysical o Hazards o Aesthetics ./ Water o Noise o Cultural Resources ./ Air Quality o Mandatory Findings of Significance o Recreation ./TransportationlCirculation EVALUATION OF ENVIRONMENTAL IMPACTS: 1. A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites In the parentheses following each questIon. A. "No Impact" question is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is basad on project specific factors as wall as general standards (a.g., the project will not expose sensitiva raceptors to pollutants, based on a project-specific scraening analysis). 2. All answers must take account of the whole action involved, including off-site as well as on-site, cumulative as well as project- level, indirect as well as direct, and construction as well.as operations impacts. . . 3. "Potentially Significant Impact" is appropriate if an effect is significant or potentially significant, or is the laad agency lacks information to make a finding of insignificanca. If thare are one or more "Potentially Significant Impact" antries when the datermination is made, an EIR is required. 4. .Potentially Significant Unlass Mitfgated" appiies where the incorporation of mitigation measures has reducad an effect from "Potentially Significant Impact" to a . Less than Significant Impact." The lead agency must dascribe the mitigation measures and briefly explain how they raduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses", may be cross referenced.) 5. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CECA process, an affect has been adaquataly analyzed in an earlier EIR or negative declaration. Sectio!' 15063(c)(3)(D). Earlier analyses ara discussed in Section XVII at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist refarances to information sources for potential impacts (e.g., general plans, zoning ordinances). A Source List should be attached and other sources used or individuals should be cited in the discussion. , . 2 Potentially Potentially Significant Less Than Issuas (end Supporting Information Sources): Significant Unless SignlficBnt No Impact MitIgeted Impact Impact I. LAND USE AND PLANNING. Would the proposel: a) Conflict with general plan designation or zoning? (source #(s): 1,2,3,4) X b) Conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the project? (sourca #(s): 1,6,7) X c) Affect agricultural resources or operations (e.g., impacts to soils or farmlands, or impacts from incompatible land uses)? (source #(s): 9, 11) X d) Disrupt or divide the physicel arrangemant of an established community (including a low-income or minority community)? (sourca #(s): 2.4,11) X II. POPULATION AND HOUSING: Would the proposm: a) Cumulatively axceed official regional or local population projactions? (source #(s): 1,5,9) X b) Induce substantial growth in an area either directly or indirectly (e.g., through projects in an undeveloped area or extansion of major Infrastructura)? X (source NIsI: 9,10) cl Displace existing housing, especially affordable housing? (sourca #(sl: 9,10,111 X III. GEOPHYSICAL: Would the proposel result In or expose . people to potentIellmpscts InvoMng: a) Seismicity: fault rupture? (source #(s): 5,6) X b) Seismicity: ground shaking or liquefaction? (source #(s): 5,6) X cl Seismicity: seicha or tsunami? (source NIsI: 5,6) X dl landslides or mudslides? (source #(s): 5,6) X a) Erosion, changas in topography or unstable soils conditions from excavation, grading or fill? (source #(sl: 10) X 1) Subsidenca of land? (source NIsI: 5,6) X . . g) Expansive soils? (source #(s): 5,6) X h) Unique geologic or physical features? (source #(s): 5,6,10,11) X IV. WATER: Would the proposel result In: a) Changes in absorption rates, drainage patterns, or the rate and amount of surface runoff? (source #(s): 10) X b) Exposure to people or property to water related hazards such as flooding? (source #(s): 8) X , 3 _. Potentially Potentially Significant Less Than Issues (and Supporting information Sources): Significant Unless Significant No Impact Mitigated Impact Impact c) Discharge into surface waters or other alteration of surface water quality (e.g., temperature, dissolved X oxygen or turbidity? (source Its): 9) d) Changes in the amount of surface water in any water body? (source lIs): 9, 10) X e) Changes in currents, or the course or direction of water movements? (source Its): 9, 10) X f) Change in the quantity of ground waters, either through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations? (source lIs): 9, 10) X g) Altered direction or rata of flow of groundwater? (source lIs): 9, 10) X h) Impacts to groundwater quality? (source lIs): 9,10) X i) Substantial reduction in the amount of water otherwise availabla for public water supplies? Isourca #Is): 6, 14) X V. AIR QUALITY: Would the proposal: a) Violate any air quality standard or contribute to an existing or projected air quality violation? Isource lIs): 7, 13) X b) Expose sensitive receptors to pollutants? (source lIs): 10,11) X c) Alter air movement, moisture, or temperature, or cause any change in climate? Isource lIs): 9) X d) Create objectionable odors? Isource Its): 9,10) X VI. TRANSPORTATION/CIRCULATION. Would the proposal result in: a) Increased vehicle trips or traffic congestion? (source #Is): 13) X b) Hazards to safety from design features le.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (source lIs): 9, 10) X c) Inadequate emergency access or access to nearby sites? (source lIs): 9, 10) X d) Insufficient parking capacity on-site or off-site? (source #Is): 3, 9,10) X e) Hazards or barriers for pedestrians or bicyclists? Isource lIs): 9, 10) X f) Conflicts with adopted policies supporting alternative transportation (a.g., bus turnouts, bicycle racks)? (sourca #(s): 9, 10) X VII. BIOLOGICAL RESOURCES. Would the proposal result /n Impacts to: a) Endangered, threatened or rara species or their habitats (including but not limited to plants, fish, insects, X animals, and birds? (sourca lIs): 6) " 4 b) Locally designated species (e.g" heritage trees)? (source #(sl: 10, 11) X c) Locally designated natural communities (e.g., oak forest, coastal habitat)? (source #(s): 10, 111 X d) Wetland habitat (e.g., marsh, riparian and vernal poo!)? (source lis): 9, 111 X e) Wildlife dispersal or migration corridors? (source #(s): 11) X VIII. ENERGY AND MINERAL RESOURCES. Would the proposal: a) Conflict with adopted energy conservation plans? (source #(s): 1, 6) X b) Use non-renewable resources in a wasteful and inefficient manner? (source lis): 9, 101 X IX. HAZARDS. Would the proposal involve: a) A risk of accidentaf explosion or release of hazardous substances (including, but not limitad to: oil, pesticides, chemicals or radiation? (source #(s): 9) X b) Possible interference with an emergency response plan or emergency evacuation plan? (source #(s): 9, 10) X c) The creation o~ any health hazard or potential health hazard? (source lis): 9, 10) X d) Exposure of people to existing sourcas of potential health hazards? (source #(s): 9,10,11) X e) Increased fira hazard in araas with flammable brush, grass, or trees? (source lis): 10, 11) X X. NOISE. Would the proposal result in: al Increases In existing noise levels? (source lis): 1, 9) X b) Exposure of people to severe noise levals? (source #(s): 9, 10) X XI. PUBUC SERVICES. Would the proposal have an effect upon, or result in a need for new or altered government services in any of the following areas: a) Fira Protection? (sourca Its): 6) X b) Police Protection? (source #(s): 6) X c) Schools? (source Its): 6) X d) Mainteopnce of public facilities, Including roads? . X (source lis): 6) e) Other governmental servicas? (source lis): 6) X XII. UTILITIES AND SERVICE SYSTEMS. Would the proposal result in a need for new systems, or substantial alterations to the fallowing utilities: a) Power or natural gas? (source #(s): 9, 10) X b) Communications systems? (source Its): 9, 10) X c) Local or regional water traatment or distribution X facilities? (source lis): 6) d) Storm water drainage? (source lis): 6) X . . 5 e) Solid waste disposal? (source Irs): 6) X XIII. AESTHETICS. Would the proposal: a) Affect a scenic vista or scenic highway? (source Irs): 1, 10, 11) X b) Have a demonstrable negative aesthetic effect? (source Irs): 9, 10, 11) X c) Create light or glare? (source Irs): 9,10) X XIV. CULTURAL RESOURCES. Would the proposal: a) Disturb paleontological resources? (source Irs): 6, 11) X b) Disturb archaeological resources (source Irs): 6, 11) X c) Affect historical resources? (sourca Irs): 6, 11) X d) Have the potential to cause a physical change which would affect uniqua athnic cultural values? (source Irs): 11) X e) Restrict existing religious or sacred uses within the potential impact area? (source Irs): 10, 11) X XV. RECREATION. Would the proposal: a) Incraase the demand for neighborhood or regional parks or other recreational facilities? (source Irs): 1, 3) X b) Affect existing recreational opportunities? (source Irs): 1, 5) X XVI. MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the potential t'! degrade tha quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining lavels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or X prehistory? . b) Does the project have the potential to achieva short- term, to the disadvantage of long-term, environmental goals? X c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable. means that the Incremental effects of a project are considerabla when viewed In connection with th& effects of past projects, the effects of other current projects, and the effects of probable future projects.) X d) Does the projact hava erivironmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? X XVII. EARLIER ANALYSES. Earlier analyses may be usad where, 'pursuant to the tiering, program EIR, or other CEQA process, one or more effects hava been adequately analyzad in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case, a discussion should identify the following on attached sheets: a) Earner analyses used. Identify earlier analyses and state where they are availabla for reviaw. b) . Impacts adequately addressed. Identify 'which effects from the above checklist were within the scope of and '. 6 adequately analyzed by earlier documents. c) Mitigation Measures. For effects that are "potentially significant" or "potentially significant unless mitigated" describe the mitigation measures which were incorporated or refined from the earlier document and the extent t~ which they address site-specific conditions for the project. SOURCE LIST: 1. City of Arroyo Grande General Plan 2. City of Arroyo Granda General Plan land Use Map 3. City of Arroyo Grande Development Code 4. City of Arroyo Grande Zoning Map 5. City of Arroyo Grande Existing Setting and Community Issues Report 6. City of Arroyo Grande General Plan EIR 7. Air Pollution Control District Clean Air Plan 8. FEMA - Flood Insurance Rate Map 9. Project Description 10. Project Plans 11 . Site. Inspaction 12. Ordinance 431 C. S. 13. Institute of Traffic Engineers Trio Generation Manual 14. Water Master Plan 15. Sewer Master Plan ENVIRONMENTAL SETTING: The project site is approximately 2.68 acres in size and is located on the northwest corner of the West Branch Street and Camino Mercado intersection in the Office Mixed-Use zone. The intersection is controlled by a four- way stop and is located at the northbound Freeway 101 Oak Park Boulevard off-ramp. The site is highly visible from Freeway 101 and West Branch Street, sloping steeply up from West Branch Street and then becoming relatively flat. The property is currently vacant and contains twelve (12) mature Coast Live Oak trees, six (6) of which are proposed to be removed. The project site is not located near a known cultural resource area. PROJECT DESCRIPTION The project evaluated by this initial study is to construct and operate a three-story plus basement, 104 room hotel totaling 60,323 square feet (approximately 50,000 square feet of ab.ove ground usable space) and a one-story 6,000 square foot restaurant building. EXPLANATIONS TO INITIAL STUDY CHECKLIST: I. LAND USE AND PLANNING The pr9perty is located on the corner of the West Branch Street and Camino Mercado intersection and is subject to the site development stendards for the Office Mixed-Use Zone and other ordinances of the City of Arroyo Grande. Construction of a hotel is consistent with the General Plan and' zoning for the site. The project location was also identified in the City's Economic Development Strategy as one of seven potential hotel sites within the City. Permit processing for the project consists of a. Conditional Use permit (land use approval), a variance (maximum height and potentially for maximum square footage) and a parcel map (division of the property into two parcels). The proposed project does not pose conflicts with existing environmental plans and/or policies, and there are no agricultural operj!tions in the vicinity of the project site. Analysis of Significance: less than ,significant impacts. . 7 II. POPULATION & HOUSING The project would provide hotel and restaurant services to visitors and citizens of Arroyo Grande. No new housing would be directly associated with the proposed project, and no significant increase in demand for housing would be created by the project. The proposed project site is located within the City of Arroyo Grande and will be served by existing infrastructure. Analysis of Significance: Less than significant impact. III. GEOPHYSICAL Although the proposed project design generally follows the natural topography of the site, the project will involve a considerable amount of construction grading and soil compaction. Standard erosion control measures would address on-site erosion by wind or water during construction. Long-term erosion potential would be addressed through installation of landscaping and storm drainage facilities, both of which would be designed to meet applicable regulations. Based on the General Plan and review of the Alquist-Priolo Zone Fault maps, the proposed project is not located on a known earthquake fault subject to rupture. The proposed project will be subject to the effects of periodic seismic events in the region, including ground shaking. However, exposure of people to these events can generally be mitigated to en acceptable level of risk by following Uniform Building Code development standards. Analysis of Significance: Less than significant impact. IV. WATER/DRAINAGE Water. The City currently receivas its water supply from both surface and groundwater sources. Ground water extractions are derived from seven (7) wells and two (2) separate basin formulations. Surface water is obtained from the Lopez Reservoir Project, which was constructed in the late 1960' s. Reclaimed storm water collected by the Soto Sports Complex Storm Water Reclamation Project is also used as an irrigation supply source. The City adopted a Water System Master Plan in 1999, which identified water resources as being a significant issue, and identified methods to increase and diversify water supply to increase long-term reliability of the City's water service to its residents, The report assessed potential methods to address the water supply issue and prioritized alternatives. The City used approximately 97.7% of its available/allocated water supply between January 2004 and December 2004. Per Chapter 13.05.010 of the City's Municipa.l Code (Water Supply Conditions), this level of water usa is considered a . severely restricted. water supply condition that has not yet reached a . critical. level. '1'0 manage its water supply deficiency, the City adopted a two-phased strategy in November 2004 that included alternativas to be pursued to meet tha City's water demand oyar the next 10- year period (phase 1), and identified alternatives that will provide permanent water supply increases to meet the long-term demand that are most desirable, feasible and cost effective (phase 2). As part of phase 1, the City adopted a Water Conservation Program in May 2003 that included: . Plumbing Retrofit Program; . Water Shortage Contingency Analysis; . Public Information and Education; . Information System Assessment for Top Water Users;' . Enforcement of City' s Water Conservation Codes; and . Optional components, including washing machina rebatas, irrigation system or landscaping rebates, end retrofit of cemetery with non-potable water. " S Other components of phase 1 include construction of Well No.. 10 (located on Deer Trail Circle), pursuing oil field water on Price Cenyon, implementing a tiered water and sewer rate structure as financial incentives for water conservation, and a utility retrofit upon-sale program. Phase 2 provides various permanent water supply options that include: . Conducting a groundwater study; . Pursuing water from the Nacimiento Project; . Implementing a reclaimed water system; . Studying feasibility of a desalination plant; and . Pursuing water from the State Water Project. Conclusion. The City is currently in a severely restricted water supply situation, which is considered a cumulatively significant impact. The project's contribution, however, is considered di minimis, meaning that the environmental conditions would be the same whether or not the project is implemented. The City adopted overriding considerations for cumulative water supply impacts identified in the Program EIR for the 2001 General Plan Update. Development of the proposed project would require water for both domestic use and landscape irrigation. Projected water demand for the hotel is approximately 16.6 acre-feet of water per year while the restaurants projected water use is 3 acra feet per year. The water consumption by this project would further reduce the City's supply of availabla water. This impact could be mitigated using water-conserving designs, policies, fixtures and landscaping. Analysis of Significance: Potentially significant unless mitigated. The project shall implement the following restrictions and measures to reduce water supply impacts to a less-than-significant level. Mitigation Measures: 1. The epplicant shall complete measures to neutralize the estimated increase in water demand created by the project by either: Implementing an individual water program that utilizes fixtures and designs that minimize water usage. The calculations shall be submitted to the Director of Public Works for review and approval. The proposed individual water program shall be submitted to the City for approval prior to implementation; or, Payment of an in lieu fee. Monitoring: Review of individual water program or payment of the in lieu fea Responsible Dapartment: Public Works Department. Timeframa: Prior to issuance of building permit 2. All new construction shall utilize fixtures and designs that minimize watar usage. Such fixtures shall include, but are not limited to, water saving toilets, low flow showerheads, instant water heaters and hot water recirculating systems. Water conserving designs and fixtures shall be installed prior to final occupancy. Monitoring: Review of building plans Responsible Department: Building and Fire Department Timeframe: Prior to issuance of building permit , , 9 3. The hotel shall participate in the H Project Planet Linens and Towels Reuse Program" or a similar program in scope and conservation of water and energy. Monitoring: Revie'w of individual water program Responsible Department: Community Development Department Timeframe: Prior to issuance of Certificate of Occupancy 4. All landscaping shall be consistent with water conservation practices including the use of drought tolerant landscaping, drip irrigation, and mulch. To the greatest extent possible, lawn areas and areas requiring spray irrigation shall be minimized. Monitoring: Review of landscaping and irrigation plans Responsible Department: Parks and Recreation Department Timeframe: Prior to issuance of building permit Dralnaae. Development of the site will increase impervious surfaces, which in turn will change absorption rates and increase the amount of runoff. The site would drain onto Camino Mercado and existing drainage facilities would accommodate the increased flows. Detailed drainage calculations would be reviewed as part of the plan check process. Analysis of Significance: Potentially significant unless mitigated. Mitigation Mea~ure: 5. The applicant shall provide detailed drainage calculations indicating that increased run-off can be accommodated by existing facilities and/or provide on-site retention basins to the satisfaction of the Director of Public Works. Monitoring: Review of grading plans Responsible Department: Public Works Department Timeframe: Prior to issuance of a grading permit v. AIR QUALITY Development of tha site will involve grading and other activities that will produce emissions for which the San Luis Obispo County Air Pollutipn Control District (APCD) has established impact thresholds. Grading in excess of four (4) acres will generate emissions that exceed the District's threshold for respirable particulate matter (PM,.). The project site is 2.68 acres in size, which falls under the threshold for significance. However, construction activities would generate dust, which could cause potentially significant short-term environmental impacts. The project will also contribute emissions to the air basin, which is already a non-attainment area for the State ozone standard. Emissions generated by this project, together with emissions generated by reasonably foreseeable new development, will result in a cumulative adverse impact on air, quality unless all reasonably available mitigations lire included in the design of the project. .. Analysis of Significance: Potentially significant unless mitigated: Mitigation Measures: Dust generated by the development activities shall be kept to a minimum with a goal of retaining dust on the site. The ,dust control measures listed below shall be followed during construction of the project, and shall be shown on grading and building plans: 6. During construction, water trucks or sprinkler systems shall be used to keep all areas of vehicle movement damp enough to prevent dust from leaving the site. At a minimum, this would include wetting down such areas in the later morning and after work is completed for the day and whenever wind exceeds 15 miles ,per hour. " 10 ----- 7. Soil stockpiled for more than two days shall be covered, kept moist, or treated with soil binders to prevent dust generation. 8. Permanent dust control measures identified in the revegetation and landscape plans should be implemented as soon as possible following completion of any soil disturbing activities. 9. Exposed ground areas that are planned to be reworked at dates greater than one month after initial grading should be sown with fast-germinating native grass seed and watered until vegetation is established. 10. All vehicles hauling dirt, sand, soil, or other loose materials are to be covered or should maintain at least two feat of freeboard (minimum vertical distance between top of load and top of trailer) in accordance with CVC Section 23114. (This measure has the potential to reduce PM,o emissions from this source by 7 - 14%). 11 . Install wheel washers where vehicles enter and exit unpaved roads onto streets, or wash off trucks and equipment leaving the site. (This measure has the potential to reduce PM,o emissions from this source by 40 - 70%). 12. Sweep streets at the end of each day if visible soil material is carried onto adjacent paved roads. Water sweepers with reclaimed water should be used where feasible. (This measure has tha potential to reduce PM,o emissions from this source by 25 - 60%). For Mitigation Measures No. 5 - 11: Monitoring: ReView of grading and building plans and site inspections Responsible Department: The Public Works and Building and Fire Departments shall inspect plans and. spot check in the field Timeframe: Prior to issuance of grading permit and during construction VI. TRANSPORT ATION/CIRCULA TION The project is located at the corner of West Branch Street and Camino Mercado. West Branch Street is classified in the Circulation Element as a minor arterial street in most segments involving an 80-foot wide right-of-way, while Camino Mercado is classified as a collector street having a 63-foot right-of-way. Proposed access to the hotel and restaurant is via two driveways on Camino Mercado. A traffic impact study forthe proposed project was completed by Omni-Means, Ltd. of Roseville, California at the request of the City of Arroyo Grande. The traffic impact study included eight critical study intersections as established by City of Arroyo Grande staff. The traffic impact study also included an analysis of existing traffic volumes, existing traffic operations, short term no project operations (includes previously approved development projects), short term plus project conditions, short term plus project traffic operation, cumulative base 'conditions, cumulative base no project traffic operations, and cumulative base plus project traffic operations. The traffic impact study estimates that the proposed project will create 1,524 daily trips, 94 AM peak hour trips and 113 PM peak hour trips. The study suggests that 80 percent of the traffic associated with the project will be oriented toward US 101. The following two tables present projected Level of Service and delay data for short term conditions and cumulative base conditions (20 years with build out of the existing General Plan) with and without the project. . . 11 I , ci c 0 " & . 0 '" a x ~: .:c .. iJ. ~ c: . :i en S' ~ !!. J en en OZ OZ ~ S' " ~ ~. 0 0 g g ~ ~ mOC10altDOm~ - ~ ~ a: [ g .. :!l I! moooCDcooCJ:Ii i " ; 8: a.~o , ~ "c ~~~ i "'- l 0 fS~~~"'.~"'~~~ 0' ~ faN:" A. 0:.... Co a) . CD ~ III !!. e: :i CD .. 0 n .. ~ '" c " ~ ~~~~o~~~i (10)...... .....,.."-,, a a: g g z z mmOOa:lCDCO~ mnnotDco-noi a: a. '. g g . " mcootDm-nnl mmOOCDCDcoi " ... ... !I: !II: ... ... ~;. .' '"'" 0 if "'81 !:! -.. ire 8I!:!~!:!o;;1!:!I!iii'!; r"J. ~. ~?~~ ... (lHD C>> CD CD "tJ ~(.,Co<n:"':"",:"'" . a a: !t 0 0 !!. I- " 8I~~~o-8I!I!i? Z\~~~...C;~b\5 :"CnNN"'~CnO:l" oa.:..CO:........:..N; a " a: a. 12 It is important to note that intersections, which form the Brisco-Halcyon-US 101 interchange, is estimated to operate at an unacceptable LOS in both short term project or no project scenarios and would likely be further aggravated under Cumulative Base and Cumulative Base Plus Project scenarios without mitigation. Mitigation for this situation per Omni-Means is for the City of Arroyo Grande to actively move forward with near-term modification of the US 101 I Halcyon Road I Brisco Road interchange as indicated in the Project Study Report (PSR). . . Analysis of Significance: Potentially significant unless mitigated. Mitigation Measures: 13. Occupancy of the project will not be allowed until installation of a traffic signal at the intersection of Camino Mercado and West Branch Street Monitoring: Monitor installation of the traffic signal Responsible Dept./Agency: Public Works Department Timeframe: Prior to issuance of Certificate of Occupancy 14. The applicant shall pay the City' s Transportation Facilities Impact fee prior to issuance of building permit. Monitoring: The applicant shall pay the fees Responsible Dept./Agency: Building & Fire Department Timeframe: Prior to issuance o.f building permit VII. BIOLOGICAL RESOURCES There are no wetlands on the property. A total of 12 Coast Live Oak trees and 2 saplings exist on the project site having varying degrees of health and vigor. The proposed project would remove 6 of the 12 oak trees. Native oaks are a protected tree species in the City of Arroyo Grande and any removal must be mitigated per . the City's Community Tree Ordinance No. 431 C.S. Per the arborist report prepared by Dave' s Tree Service for the project dated December 1, 1998 (reference Artachment 8), the majority of the trees proposed for removal are either in poor health or hava questionable structural integrity. The table below summarizes the findings of the arborist report. SUMMARY.OF PROJECT TREE CONDITIONS Tree# TRUNK Height CANOPY VIGOR CONOITION ARBORIST PROJECT j DIAMETER DENSITY RECOMMENDATION PROPOSAL 1 14.7" 20'-25' 75% Fair Good Save Save 2 38.2" 50'+ 25%-30% Good Poor Remove Save 3 24.2" 20'-25' 80% Good Good Save Remove. 4 32.0" 20'+ 75% Fair Poor Remove Remove 5 '23.5" 15'-18' 15% Poor . Poor Remove Remove 6 4.0",5.2", 15' 90%-95% Good Poor . Remove Save 6.0",8.4" 7 11.2" 16'-18. 90%-95% Good Good 'Save Remove. 8 15.4" 20' 75%+ Fair Good Save Remove. 9 10.5",10.8", 20' 60% Poor Poor Possibly Remove. Save 13.0" 10 14.4", 14.5" 25'+ 75% Good . Good Save Save 11 11.0" 20' 80% Good Good Save Save 12 4.4",4.9", 10' 100% Good Good Save Remove. 5.8",6.0" . Transplant or mitigation at 3:1 with specimen trees per City selection . . 13 Analysis of Significance: Potentially significant unless mitigated. Mitigation Measures: 15. The applicant shall retain an arborist during the grading and construction phases of the project to ensure tree protection measures are implemented. The recommendations outlined in the arborist report prepared for the project shall be followed. Monitoring: Field inspection Responsible Department: Parks & Recreation, Community Development Departments Timeframe: During grading and construction 16. Protective fencing shall be installed around each tree to remain at the dripline, or as directed in the field by the arborist. The fencing shall be installed prior to any site clearing or grading activities, 'and shall remain in place until construction is complete, including landscaping. The fance shall be a minimum of 4' tall and supported by stakes at least every 10' on center. Weatherproof signs shall be permanantly posted on the fences, stating the fOllowing: Tree Protection Zone No personnel, equipment, materials, or vehicles are allowed Do Not move or remove this fence [Name of arborist or consultant] I [Name and phone number of developer or general contractor] The Arborist of Record shall inspect the site prior to the start of any construction activities to determine that adequate tree protection measures have been implemented. Monitoring: Field inspection Responsible Department: Parks & Recreation, Community Davelopment Dapartments Timeframe: Prior to issuanca of grading permit 17. The erborist shall mark all trees to be removed with either colpred ribbon or paint, Transplant trees per arborist' s direction prior to site grading. Monitoring: Fiald inspection '. Responsible Department: Parks & Recreation, Community Davelopment Departm~nts Timeframe: Prior to issuance of grading permit 18. The applicaflt shall, submit written reports prapared and signed by the arborist stating that all tree protection measures have been met per the International Society of Arboriculture (lSA) Guidelines. Monitoring: Review of reports Responsible Department: Parks & Recreation, Community Development Departments Timeframe: Reports filed on a monthly basis commencing after issuance of grading permit 19. Removal of the oak trees shall be replaced in-kind or to City selection at a 3: 1 ratio with a '. 14 minimum size of of a 24" box planted on-site. Monitoring: Review landscape plans/Field inspection Responsible Department: Parks & Recreation Department Timeframe: Prior to occupancy VIII. ENERGY AND MINERAL RESOURCES Development of the site with a hotel and restaurant will not conflict with adopted energy conservation plans . or result in the wasteful use of non-renewable resources. Analysis of Significance: No impact. IX. HAZARDS The project does not pose .an undue risk to project occupants or occupants of surrounding properties. Analysis of Significance: No impact. X. NOISE The project is adjacent to an arterial street and Highway 101 and there are no sensitive land uses within approximately 500 feet of the project site. Therefore, operations are not expected to significantly increase ambient noise levels for sensitive land uses. However, all operations shall comply with the City's Noise Ordinance. Residual impacts are less than significant, and no mitigation measures are required. Analysis of Significance: Less than significant impact. XI. PUBLIC SERVICES The proposed hotel and restaurant development is consistent with the General Plan designation and zoning for the site. Adequate fire and police services exist in the community to serve the project. No housing is essociated with the project, and therefore no impact on schools would be generated by the project. Analysis of Significance: Less than significant impact. XII. UTILITIES AND SERVICE SYSTEMS The proposed project will not create a significant demand for new or altl!red power, gas, or communication systems. A sewer study for the proposed project was completed by the Wallace Group of San Luis Obispo, California at the request of the City of Arroyo Grande. The study examined projected flow calculations and peaking factors and how such flows may impact the City' s collection system and the SSLOCSD trunk system. It should be noted that the study did identify that pipes 1258, 1260 and 2163 will flow with a diD of 54 perc!!nt and pipe 1124 will flow at 1.9 fps, however these flows are marginally outside of acceptable values of 50 percent and 2 fps. The report concludes, . there is ade.ql!ate sewer capacity for the proposed Hampton Inn and restaurant" Although the sewer study did not recommend any mitigation measures there are current capital improvement projects within the city, which will provide benefits to the Hampton Inn and restaurant. These improvements include retrofitting of City Lift Station 1 with a variable frequency drive pump and EI Camino Real Sewer upgrade. The following mitigation measures incorporate these improvements. Analysis of Significance: Potentially significant unless mitigated. 20. Occupancy shall not be .granted until the upgrade of Lift Station No.1 is complete. . . 15 Monitoring: Monitor improvements to Lift Station 1 Responsible Department: Public Works Department Timeframe: Prior to final occupancy 21. The applicant shall pay the proportionate share of the impacts to the EI Camino Real Sewer upgrade and Walnut Street Sewer Upgrade. . Monitoring: The applicant shall pay the fees Responsible Depertment: Public Works Department Timeframe: Prior to issuance of grading permit XIII. AESTHETICS The project site is vacant and is highly visible from the Highway 101 corridor but has not been identified as a scenic resource within the community. Distant views of Avila Beach can be briefly seen at several points within the city. It appears that there would be no disturbance of this view while traveling west on West Branch Street, while a brief disturbance of the view occurs on Rancho Parkway near the A.G. Edwards building. A substantial reduction of this view would occur at the extreme west edge of the parking lot of the Five Cities Center. To data, tha applicant has redesigned the project after Pre Application input from the Architectural Review Committee, Planning Commission and City Council, in an effort to limit vertical aspects and to conform to existing terrain. The Architectural Review Committee (ARC) considered the current project plans and determined that the proposed architecture is acceptable. There is a potential for added light from the project through light fixtures associated with parking lot light poles, windows and sign age. The potential for significant impact is negated through City standards for shielded light pole design and design review associated with signs. Analysis of Significance: Less than significant impact. XIV. CULTURAL RESOURCES A phase one archaeological surface survey was conductad on the' site by Archaeologist Robert Gibson, and no significant historic or prehistoric archaeological materials were found. Based on the. survey, the proposed project would not have a significant adverse. impact on any known cultural resources. However, if during construction excavation, any buried or isolated prehistoric cultural materials or historic features are unearthed, work in that area shall halt until they can be examined by a qualified archaeologist and appropriate recommendations made as outlined in CEQA. In such an event, Robert Gibson should be contacted at (805) 238-5411, or the Community Development Department of the City of Arroyo Grande. AnalysIs of Significance: Potentially significant unless mitigated. Mitigation Measure: . . 22. The following note shall be placed on the grading and improvelT\e!"t plans for the projact: "In the event that during grading, construction or development of the project, and. archeological resources are uncovered, all work shall be halted until the City has reviewed the resources for their significance. If human remains (burials) are encountered, the County Coroner (781-4513) shall be contacted immediately. The applicant may be required to provide archaeological studies and/or mitigation measures." Monitoring: Construction plans shall be reviewed prior to issuance of a grading permit to ensure the note is in placa. Responsible Department: Public Works Department Timeframe: Prior to issuance of grading permit '. 16 -----~-- XV. RECREATION The proposed commercial development would not increase the demand for additional recreation facilities, and therefore the project would not have an impact on recreational opportunities or resources. Analysis of Significance: No impact. . . . . 17 ... '.'; . '. ...~~.of P.O.Bo"SSO 208 East Bruch Street . . .~.~~. . Arroyo GraD4e, CA.'3421 Phol1e:(80S)473-S~ ..Engineering FAX: (~O~473-S443 '. '. .... . ,-.:.. PUBUC WORKS . i37S AshStJ.eet . . ...... March 28, 2005 Phone: (805)473-5460 ..c::orp. Yard FAX: (80S).~7~5462. . ',::- .'. : .,.\:,>/.:::: >,:-,~:,;,,":,l~:,:;' E~Man: agdty.@arr4?yogrande.org Mr. Raymond Dienzo .... . ,.,.:,-. Wallace Gro!Jp. '. ..... . . 4115 Broad Stree(Suite Bc5 .... SanLuisObispo~CA 93401. SUBJEtT:~ASTEWATER ANAL YSlsi1sTSUBIIIIIT'TAL. . . . .' CUP i:J4~009 - HAMPTON iNN AND' SUITES . . . ' . . . . , Dear Mr. Dienzo: . Publi~Works . has reviewed the. improvement plans subrnitted for projeCt name arid' have theJ()lIowirigcomment~: ." . .':', .' ...... ." ............>.< . 1. Make recommendations for mitig'atfonmeasuresutilizinga maxim'urn'diD of 50%, 2. '" Provide a table with thepr;p~s~d ~~erage~nd'peak fl~ws f~rothe~'p~posed . projects used in the buHd out, '. . '. . ': ;, ..', .::.'."', .3. . . Clarify Wh~th~?Ekhibit~A~'" h~d'61h~r'pi~p6s~~"~r()je6t'~~~~'~cJd~~t~'fhe'tlo~s ....4. ~~:?~~i~~~~~;~J~~qU~t~,~'~i~iyz~~4~.'~'i~6~~~;;th~;)j'ffi;~~~~;J~'Ja:ciuti~~ . .downstrea 1Tl'., q1Lift Statiqn . No. '1 ;\puet9.the. il)staIlC:ltio~of.\i~rial:>l~.;ffElciuen.cy drivepurnPs.; in. tift' StationNq,1,:.th~a"e:~ge,.'P9W99~~~tre~rT1.,~iil<p'~;)jigher. . Ther'efore,"for .'example, "'instead. '. of " an1 ~n'pipe,t6)acc6minodale'itJ1j:j~owas . ,: '_:' ,'-, ,- - .- .,,', " ','. >;.' -- -: ' ,.. .. - -, . ',"':', ',' .' -': - ':'" . ',..,..--, . " .,. ';' .- ", ,"" -, -, ~''- "- "..' -- :;.... . . determineQin the AGWWMP forth~WalnutS~reet upgrac1e,perhClP~!i!;21.plpe. .. Will benec~ssary,' '. ..,.., '.".' . "5..' .' Provid~th~'lic:€inse nuniber and. expiratioj,datefo(the'engir1ee~~reparingthe . . ...<s~udy,'.;".' ....;. ....<..:'.t;..:.'...":. "':,:'Plea~e~ddres~ .' all~6nifnents in a reVised report; :'.and.'proyide 'a written response .' to .... . ........eachcomrnentwith Jhe nextslJbnilttal.. Please feel .free .toc;allmeif yqu : h~ve any ,:que~tions at (805).473~5445. ...... , '., '.' ,~,' ................. .vido~ .Devens . '.. ..;.' .' . . ,"-,""-:.,, . ..'-,:'''- ...', '-' .,,""- "" " AssociatEiEngineer -Qevelopmerit . .' . '_,' , ',?':,::. ::,::";' ::> <:'.,' :7"..:,.--::\'--:.~;.::'~.<< ,,'-:-:\'\::__-,_:;: -:/:: :::. '-,'. ',. 'C'.\' '.Director of Pubiicw~ikslCily Engl~eer > .... ...... Assistant City Engineer' '. .. ...--:. .'. .. .... .' . . :'PubllcWorkSSupervlsor-UUnUes ." . ..... . .... .. , '.Dir8Ctorof.Commuoilty.o.va1qpment . . . . '.-,;'i'~:I~,r;roj~f/a~er~';'" .>. . .. .' . . .' CcJr1:espondenceFile' .' .', . '.' . . "! 4 ..,'. "', ',' ~,,: ~ ":,, " , : ~', "":,.... '.' . . ..,'. , ,_ - ..... -.' .~':. :, .' -::. . . . '. 'S;\PU8L1C woRKs ENGINEERING SHARED rrEMSIDeveiopment ProjectslConditional \lsePe..;ItsIYEAR 2004\cUP .04-00~' Hampton.lnn- . . , .'.': .~. ::.' .CaminoM~rCad~~r'8rs~ntLetter~CUPQ4..009.Hampto~ rnn..se~rStu~'-,~$~~~~~.~~~ . :.(. ;....: . .:,'_' ,:.:, ,.~.:.~. :.. .....:;:~,.>...<..:.,.' "',~. ..'..',..,.....'.,.<.~_....... ..... ..-; ,.." .... ":'-~~'<~'.. ..:.;" ..:....'..'::... , ATTACHMENT C Dave's Tree Service 625 Jameson Ct. Arroyo Grande, Ca. 93420 (805)481-1038 December 1, 1998 pro;ect Site 'Corner West B~anch and'Camino ~ercado A:i:'royo Grande This report only addresses the Coast Live Oaks, Quercus . agrifolia, on this site. There are 12 oaks an? 2 saplings. The 12 trees are all numbered. .The metal tag~ are approximately l"x3".They are located on the' north side of the tree at 4~-6' above grade. The 2 saplings are located at the eastern edge of the canopy on trees #5 and #7. Measurements taken on the trees 'give a picture in time of the size and condition of the trees, These can be referenced at a later date to evaluate the trees progress. The dbh, diameter at breast height, is given. Dbh is 4.5' above grade 'unless otherwise noted. Approximate height and spread are given. Leaf color, vigor and canopy density are listed. These factors are indicators of tree health. Many" of the trees have Western sycamore Borer activity. . . This is' a Clear-Winged Moth. The larvae reed.in the bark. Their presence q~ually indicate a stressed tree. Probably. drought with thes~ oaks. Minor Western Sycamore. Borer activity is. not a cause for concern. Some of the trees have included bark. This is a structural defect and is usually genetic. There'is bark included in the crotch. pruning can be used to lighten the weight On the affected branches. . . Trees. may be healthy but have poor structure. Condit~on takes into consideration the health and structure of the trees. The presence of decay can weaken the structure of the tree depending on its location. The presence of old wounds generally indicate decay even if they are closed. The amount and degree of decay present and its affect on the structure of the tree (roots, trunk and limbs) is difficult to assess. This report does not necessarily contain all the problems (decay, broken or cracked limbs, insect infestations, etc.) associated with the oaks on this lot. These trees were examined visually from the ground. Many defects may be internal, on the top of limbs, high in the canopy and otherwise undetectable. . . Trees #2,#4,#5 and #6 are recommended for removal. They will all be hazardous once there is pedestrian and vehicular traffic around then. Tree #9 is a possib.le candidate for removal. All the trees will need some pruning for aesthetics and clearance. Tree #1 DBH 14.65~ Height 20'-25' Spread 21'x25' Leaf Color Good Canopy Density 75% vigor Fair Condition Good There is frass (fecal pellets) from the Western Sycamore . Borer on the lower trunk. There are some'olq wounds at the base along with several suckers. , Many of the branch tips are dead. The leaves are stili attached on many of these. I would suspect Cryptocline, a fungus which attacks stressed 'trees. The stress is propably , drought related. Cryptocline is generally not lethal. " '.. :-' ......,: . ," - "":;;:-~h",=,"::":--:- ~'~'':~~~;:'':':P . Tree #2 DBH 38.2" @ 6.5' * Height 50'+ spread 45'x60' Leaf Color Fair Canopy Density 25%-30% vigor Good Condition Poor This tree fell over many years ago. The primary scaffold branches are poorly spaced and many have included bark. They appear to be suckers arising from old pruning cuts. There is a cavity at the central cluster of primary , branches that extends 2'+ down into the trunk. There is a cavity at the base of the trunk. ,There is fresh frass from the Western Sycamore Borer and extensive mining (old, damage) in the bark of the trunk. Many of the' small branch tips are dead. .' This tree is in pqor condition evidenced by the thin canopy, leaf color and dead branch tips. The structure of the tree is compromised by the poor spacing and included bark in the primary scaffold branches and the two cavities. I recommend the removal of this tree. *'DBEI was measured at 6.5' because:the first primary limbs arose at 4.5' and the trunk was buried below. Tree #3 DBH 24.2" Height 20'-25' spread 36'x36' Leaf Color Good canc;>py Density 80% vigor Good . Condition 'Good This tree fell over many years ago. There is a cavity ~t the end of the trunk at an old pruning cut which. extends l't into the trunk. There is some evidence of Western $ycamore Borer. The 2 upright primary scaffold branches to the south 'have several old wounds. The end weight needs to be reduced on these 2 limbs. , , . ~,.. . .... , Tree #4 DBH 32" Height 20'+ Spread 20'x25' Leaf Color Fair Canopy Density 75% vigor Fair Condition Poor There is some evidence of Western sycamore Borer. The 2 main ~orizontal limbs have broken off. A cavity extends into the main trunk at least 4'-5'. There are several dead branches in the canopy. This tree has extensive internal decay. I recommend the removal of this tree. Tree #5 DBH 23.5" Height 15'-18' Spread 25'x25' Leaf Color Poor Canopy Density 15% Vigor Poor Condition Poor There is some evidence of Western Sycamore Borer. The lowest limb has broken off and decay extends into the main. trunk. Tissue around the majority of the circumference of this tree is dead. This tree is in extremely poor condition. I recommend its removal. Tree #6 DBH 4" ,5.2" ,6" ,8..4" Heigh"t 15' Spread 20'x20' Leaf Color Good canopy Density '. 90%-::95% vigor Good Condition Poor The ~anopy of this tree consists of.suckers growing off an old rotten stump. The eastern half of the stump/canopy could be broken off by hand. I recommend the removal of this tree. '. . Tree #7 DBH 11.2" Height 16'-18' spread 18'x24' , Leaf color Fair canopy Density 90%-95% vigor Good condition Good The western 1/2 of the canopy is comprised of 2 suckers with included bark. The canopy should be thinned to reduce the sail (affect of the wind pushin~ against the tree). There are 3 small pruning wounds at the base of the tree. Tree #8 DBH 15.4". Height 20' Spread 25'x25' Leaf Color Fair Canopy 'Density 75%+ vigor Fair Condition Good There is an old wound at the base which has closed. Tree #9 DBH ' 10.5",10.8",13" Height 20' Spread 18"x28" Leaf Color poor Canopy Density 60% vigor .Poor Condition Po,or This tree has 3 trunks. There are many dead branches and branch tips throughout the canopy. The trunks ara covered. . with suckers. This tree is struggling. It is in poor,condition and would not respond well to the effects of construction. It could be removed. . , . I , . ~.' -. i - Tree #10 DBH 14.4",14.5" Height 25'+ spread 24'x30' Leaf Color Gciod canopy Density 75% Vigor Good Condition Good This tree has 2 trunks. There are small areas, on both trunks which are weeping. Tree #11 DBH 11" Height , 20' Spread 15'x20' Leaf Color Good canopy Density 80% vigor Good Condition Good This tree is leaning at approximately 450. There are several suckers on the stump and trunk. Tree #12. DBH 4.35",4.9",5.8",6" Height 10' Spread 10'x12' Leaf Color Good canopy Density 100% Vigor Good Condition Good This tree is comprised of several suckers arising off the stump. The tree was probably cut back several times during weed abatement. . . '. . . r c ' ARC Notes ATTACHMENT 2 November 1, 2004 o Are there requirements for maximum irrigated landscape areas? Not yet. . Is there an increased backyard setback near existing neighborhoods? It's 15'. Since each plan has to come to ARC, there's appropriate oversight. . What if the City doesn't acquire East Cherry for the road extension? The existing dirt road is owned by about 17 people, most of whom live there, but some are no longer alive. Applicants don't have control over it, and this needs to be discussed at Council level to decide whether to approve it with a certain amount of time to purchase and improve or after a certain amount of time to condemn it. . Driveways could be located in pairs to maximize on-street parking. . . Jamie Ohler expressed concern with excessive on-street parking in the Village and requested additional guest parking, especially in the center, Discussion was held over changing sonie area of the park to parking, but consensus was to keep the open space. CC&R's should contain wording about keeping garage open for owners to park there and not on the street. Also, speed limit signs should be posted in this area. He's not worried about the architecture, though. o Within each quarter (of 3 houses) of the center section there should be architectural variety. Larger lots should be mixed up. They can do a Jot with exterior materials, color, and siding. Go easy on pink paint. (Jon Knight said of three, one will be stucco, one vertical siding, and one horizontal siding). . ARC requested continuing this item to the December meeting in order to spend more time on discussion. G. PRE.APPLICATION PRE 04-018; APPLICANT - Gary White; REPRESENTATIVE.,... Robert Tuttle, Architect; LOCATION - Northeast corner of Camino Mercado and West Branch Street This project was presented by Community Development Director, Rob Strong. There is an approved office project on this site, but there was a secondary access problem and difficulty with onsite oak trees. It's now being presented . as a Hampton Inn and Suites. The site is sloping, but prominent from the . freeway, (so any building will be very prominent). Submitted elevations exaggerate the worst-case scenario. Four-story buildings are permitted under the previous. pD zoning, but now there's a 35' height limit. This plan measures 50' (not an average, due to slopes). What would ARC support if this was a 35' building on top of 15' slope bank? There are concerns about adequacy of parking and room numbers for the site to be developed. ,Also, applicants are trying to accommodate a restaurant, and will need 130 parking spaces. The advantage of this site plan is that it saves 7 oaks. There are 2 in poor health in the footprint of the hotel and 2 worthy of moving, plus one in the driveway configuration, with ample opportunities for them to be moved. One eucalyptus could be eliminated, and some Monterey Cypress probably . . ARC Notes Page 12 November 1, 2004 will be eliminated. Overall, the site is sloping and the idea of widening the street and putting in a driveway made a very "hardscaped" freeway appearance. If applicant can get plantings on the street side and by Levitz,it can soften the look. The Fire Chief can accept the parking configuration. (The first site plan had a front circular driveway, but deficient parking and would be hard to save the oaks). The best cluster of trees are right in front of the building. Gary White helped present the project. He said he'll do whatever is best for the City. If they don't approve this, he can still do the office complex, but economically, it has to make sense. Hampton Inns wants it to look and feel like their product. They're joint-venturing with them on the project, if they go forward. It seems to be better all the way around as far as long-term return to put a hotel there, but he understands there are City requirements. The ARC had the following comments and questions: . On the Branch Street frontage, what is the height of the wall? Grade is about 15', and it's about 40' to the plateline (cars won't be able to see the roof). . Is it very visible from EI Camino Real? Yes. The fraestanding restaurant gives it a better scale, and oaks filter the hotel view. From southbound 101, it will be more prominent. . ARC likes the idea of a hotel in this location. As far as land use, they would rather see a hotel than an office complex. They understand it's a difficult site. 0 100 units is the smallest that Hampton Inns would go. o Mr. Strong suggested they could step the building back into the slope, but there are plane problems and might be leakage. He's been working with the architect and thinks it could be built to look like 3 stories, stepping back at the upper level. . Adding balconies would add more interest. Maybe each floor could be stepped back a little bit. It needs more detailing. They don't want it to resemble the one in Paso Robles. o Mr. Strong noted the mechanical drawing doesn't render as well as an architectural version, as floor lines wouldn't read through. '. The more embellishment done, the more footprints are altered and the less likely the City is to attract-it. . ARC doesn't want a 40' high "monolith". Something has to be done to make jf less massive. They wouldn't rule out a 4-story building if it could be designed to soften the appearance. . Is this a cookie cutter design? No, it's been designed to fit the site, but , , also has to meet their criteria, like standard room dimensions. They have been flexible about a round drive, L shape building, laundry and basement rooms. " " ARC Notes Page 13 November 1, 2004 0 Mr. Strong suggested a PD, Design Overlay or other zoning could be achieved on this site for economic development incentives. . The location fits with freeway access. There are probably enough offices on that side of the freeway. ARC would like a more pleasing look, with roof elements, decks, landscaping, etc. . ARC would like architects to return with updated design and model. Color will be key. They could go to a high quality roof treatment and corbels. This looks like a flat plane with a bunch of windows. . Chuck Fellows thought that it's a sellout for TOT and too massive. He agrees with the 35' height limit. Here it's almost immediately going 50% higher. Maybe they can come back with something that doesn't look so massive. No action was taken on this item, as it was a Pre-Application only. II. DISCUSSION ITEM: 1. PLOT PLAN REVIEW 04-011; APPLICANT - Roots; REPRESENTATIVE- Madeline Ann Ramey; LOCATION - Next door to The Wardrobe (Branch St.) This project was presented by Jim Bergman. Although Community Development I had previously given approval for this Plot Plan Review, the owners were doing additional "new" changes that need to be reviewed by ARC. The applicant has I moved the existing, iron gate forward, and changed it to swing inward (not over the sidewalk). They tried installing a ramp. but it wouldn't work for ADA standards, so they propose three concrete steps with ADA railings (as required by the Building Department). The applicant proposes an awning (same color as The Wardrobe) in front, connected to the gate. (She has already ordered the fabric for the awning.) Madeline Ann Ramey was present for discussion. At this point, she just wants to open and has already been waiting a couple months. She suggested a spot on the gate for a tile sign embedded in black metal to match the bars (instead of an awning). . "The ARC had the fOllowing comments and questions: . Will the background color. of the tile sign be white? Ms. Ramey preferred black and gre~n, since the bars are already black. They do have corrosion, so she wants to get rust off and repaint. . What is being sold? Nursery plants, cut flowers, potted plants, etc. . After some discussion on the gate paint color, ARC preferred off white or beige, instead of black or another dark color. . On the awning, where will it be mounted and what is the height? It has to have 8' clearance for the gate, which is over 6'. . 0 How will the awning be mounted? Metal L frames will mount it onto the old Bank of America and the gate. . . .. MINUTES PAGE 9 PLANNING COMMISSION NOVEMBER 16, 2004 AYES: Commissioners Arnold, Brown, Fowler, Keen and Chair Guthrie NOES: None ABSENT: None. the foregoing Resolution was adopted this 16th day of November 2004. IV. NON-PUBLIC HEARING ITEMS: A. PRE-APPLICATION REVIEW CASE NO. 04-018; APPLICANT - GARY WHITE; LOCATION -1400 W. BRANCH ST. Assistant Planner, Ryan Foster presented the staff report for consideration of a pre-application review fora 106-room Hampton Inn and 6,000 square-foot restaurant. He stated that the site has been previously approved for an office complex. It's 2.17 acres. The project has been revised a couple times already, and is in revision again, including:' iii. parking lot remodel to maintain more oak trees, and a redesign from five to four (or even three) stories in height. He requested Planning Commission to consider a floating Planned Development (PD) zone, in order to implement the City's Economic Development strategy. Commissioner Brown asked where the restaurant was. Mr. Foster replied it's not depicted on the plans, but pointed to where it would be. Commissioner Brown also asked about traffic flows compared to the previously approved (office) use. Mr. Devens replied that with the Camino Mercado senior project, they had planned for a new signal, and the off-ramps and turning lanes could change significantly. They might even need to go back to Cal Trans and start over. Due to the elimination of driveways off West Branch, it may alter the direction of traffic. For a time frame, this signal plan was started over one and a half years ago. Chair Guthrie asked the square footage of the original office project. He also mentioned that at the last meeting, the Fire Chief wouldn't approve two driveways so close together, and wanted them on different streets, so he wondered why it would be approved here. Mr. Foster replied 'that at SAC, Chief Fibich wasn't there, but the representative from Building and Fire was more concerned with the height of the building and access to top stories with the ladder truck. Chair Guthrie opened the item for public comment. Steve Cool, applicant, stated they are working with American Property Management Corporation (APMC). This plan is being proposed as a Hampton Inn, and Hampton has their own architects, so they don't have much control over what's being done architecturally. He belieVE!S it is actually 2.65 acres with the restaurant site. As far as Fire Department approval, he thought there's been discussion, and that the driveways are far enough apart to satisfy Chief Fibich. Keen . On plans, there was no indication of the elevation in relation to the back property. The top of the office building was not much higher than their parking lot, but this is 75' tall. He would like some indication how it relates to that property behind? He understands they're trying to reduce the height and would not have approved it at five stories (75'). Mr. Cool added that although they're trying to reduce the height, in order to make it financially feasible they need at least 100 rooms. Arnold. . . MINUTES PAGE 10 PLANNING COMMISSION NOVEMBER 16, 2004 . He noticed in the ARC notes,. they're not willing to go to a single aisle on any of the rooms. If they would do a U-shaped hotel, they could use part of the hotel as a retaining wall. . . He would consider transplanting the oaks or cutting them down, instead of working around them, as they could end up with a hodgepodge of buildings. . . The best way to build this is to cut into the hill. . He agreed this is a difficult site, but the plans don't feel.anything like Arroyo Grande. He wants to encourage a hotel, but this looks like a monstrosity as initially designed. He would like a more pleasing design - Spanish or Craftsman. He is not looking for a low- end hotel, but something at more of a mid point. Mr. Cool replied that Hampton Inn has two styles - one is stark modern and the other is more Mediterranean. He will carry message back to the architect. Fowler . She supports hotels, but this is too massive and needs major. changes. It needs to be softer. . It's a wonderful location. . Traffic will be an issue. Brown . Is it a corporate requirement of Hampton Inn to have a restaurant? Mr. Cool answered that it was their suggestion. They like to have restaurants adjacent to the hotels, but not own the restaurants, themselves. That portion will need to be split off, and Mr. White and Mr. Cool will retain ownership of the land. Commissioner Brown suggested traffic issues would be different without a restaurant. . He asked about a grading map. Mr. Cool replied they're actually working on a model. . He's dismayed by Amold's comments and doesn't share opinion on oak trees. . His two big problems are traffic and mass Guthrie . He recognized size is an Issue for Hampton Inn. They would be a great operator. . Maybe they could phase the project, as far as traffic. He's concerned that it will set back the intersection signal two more years. Can they produce signal without grading being done - was it required when an office project? Mr. Devens answered that was with a driveway off West Branch. With site plans now presented (no driveway off W. Branch), there's no need for a deceleration lane. His concem is that if the driveway configuration Is altered so all the traffic is on Camino Mercado, it may alter how lanes are laid out for traffic from the freeway to access this site. Cal Trans would need that information to possibly reconfigure the signal. One Issue is the request that Camino Mercado parking . 'be eliminated and a center turn lane added. This may shift where you have a through lane that would line up with the left-turn pocket off of Camino Mercado. . What is sf of offi~ project? 24,500 sf of useable space. . Mr. Devens commented that considering this was previously approved and anticipated for an office/commercial use, a hotel may put different constraints on the City's system in terms of water and sewer. Gary White, applicant, requested feedback on Cal Trans traffic Issues. Mr. Devens replied that lane configuration needs to be looked at further before construction. Mr. White added that he's been told a hotel decreases traffic during peak hours, since check-in isn't until 3 and people don't arrive until 5, imd check-out in the moming. A traffic study would have to be done; but he . , MINUTES PAGE 11 PLANNING COMMISSION NOVEMBER 16, 2004 believes it should decrease traffic. In regards to architectural details, it is a large building and a difficult site with the topography and oak trees. He feels a hotel is better than an office, 'but Hampton has a plan they need to follow and aren't very flexible. The next set of plans should give a better feel for what it will look like. He's hoping it will lean toward Mediterranean, as much as Hampton Inns will allow. He would love to see a hotel there, so he will do what he can to soften the look and get it to fit. To get 100 rooms, it's impossible to make it look quaint. There are benefits to the City, too, and with Hampton Inn going in other cities, it would be a shame to miss out on the benefit. They do have a time frame to work in and if it took Caltrans two years to reconfigure, they would sell the office project. Commission took a five minute break from 8:20 pm. to 8:25 p.m. Hearing no further public comment Chair Guthrie closed the item to public comment. Commission Comments: Keen: . Traffic will probably move smoother than with the office project, since this will be so convenient to the off-ramp. Traffic shouldn't be a big problem here. . As far as the height, it's too massive. . He would really like to see a hotel on this property Arnold: . To clarify his position on oak trees and grading, it's important they don't do this project half way. A national chain could be important to the City. Growth will come from either . new homes or tourism, and more likely it will be from tourism. If the quality of the project would be better, he supports mitigating the loss of oak trees. It does need to be architecturally appropriate, attractive and a quality chain. It's in the hotel's best interest to keep landscaping looking top notch. . A model is very appropriate with the, adjacent properties, or maybe they could do a realistic computer rendering. No action taken on this item, as it was a pre-application only. V. DISCUSSION ITEMS: 1. Letter from S&S Homes dated November 15, 2004 regarding SPA 03-001 Mr. Foster requested clarification from Planning Commission on continuance of this item. The applicant wants to move along with the SPA, but Mr. Foster understood they wanted . . the results of the appraisal in before reviewing again. Commissioners Amold, Brown and Guthrie agreed they wanted to wait for the apprais~lbefore reviewing it again. (Commissioner Fowler wasn't at that meeting.) . 2. Infill Development In Arroyo Grande survey by Cal Poly student, Michael Profant This survey was emailed to all the commissioners, and Ms. Heffemon requested they respond directly by email to Mr. Profant. Commissioner Keen attended the presentation on infill done by this student at Cal Poly and feels the surveys are a little premature, and that staff should send them additio!,!al information. For instance, they're a little behind on the new mixed use (MU) districts along Grand Avenue. They don't mention MU in any of the survey. In regards to question of height, maximum and minimum lot sizes, a lot of these questions were already addressed in the rezoning. " CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES DECEMBER 14, 2004 PAGE 7 There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 9.d. Consideration of an Interim Urgency Ordinance Extending the Moratorium on Medical Marijuana Dispensaries. Chief of Police TerBorch presented the staff report and recommended the Council adopt an Interim Urgency Ordinance to extend for ten (10) months and fifteen (15) days, or until repealed, . the moratorium on medical marijuana dispensaries. Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council comments Included support for approving the Interim UrgenCy Ordinance to extend the . moratorium on medical marijuana dispensaries in order to allow staff time to research the issue. Council Member Dickens moved to adopt an Ordinance as follows: "An Interim Urgency Ordinance of the City of Arroyo Grande extending the Moratorium on Medical Marijuana Dispensaries". Council Member Guthrie seconded the motion, and on the following roll call vote: AYES: Dickens, Guthrie, Arnold, Costello, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Pre-Application 04-018, Hampton Inn and Suites; Applicant - Gary WhIte: Location -1400 W. Branch Street. Community Development Director Strong presented the staff report and recommended the ~ouncfl Jeview and comment on a proposed preliminary Hampton Inn and Suites, 107-room hbtel and 6,000 sq. ft. restaurant development design to be located on the. northwest comer of Camino Mercado and West Branch Streets. He noted that the prQject's representatives, Robert Tuttle, Steve Cool, al'!d Gary White. were present and would make a brief presentation. Steve Cool, proposed developer of the site, commented that it had been determined that the previous approval to construct an office complex at this location was not financially feasible. He commented that following discussions with staff conceming the development of a hotel at this site, they entered Into discussions with American Properties Management Corporation. He introduced Bob Tuttle, an arChitect representing American Properties Management Corporation. Bob Tuttle gave an overview of the proposed 107-room Hampton Inn and Suites project,. including average dally room rate ($93), average occupancy rate (70%), projected annual revenues ($2.5 million) and estimated annual Transient Occupancy Tax (TOT) revenue , ($250,000-260,000 in the first year of operation). He acknowledged the topography constraints . CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES DECEMBER 14, 2004 PAGE 8 on the site (oak trees, slopes), and displayed a proposed rendering of the hotel project, which would include a restaurant component. He explained that there would be two separate parcels and the restaurant would occupy one parcel and be under separate ownership. He commented on traffic issues and acknowledged there would be a difference between office use and hotel use for peak hour traffic. He stated that a hotel use would have reduced traffic during peak hours. Council questions and discussion ensued concerning the street slope on Camino Mercado; whether there would be any retaining wall placed along W. Branch Street (the applicant indicated no, it would all be landscaped); whether or not there would be a conference room included In the hotel and what the occupancy would be (the applicant indicated there would be 1,200 square foot of meeting space available that could be made up of multiple room sIzes); wtlat the size of the restaurant pad would be and what kind of restaurant was anticipated (the applicant Indicated that it would be a medium to large sized restaurant of approximately 6,000 square feet and would be an upper scale restaurant); clarification concerning estimated TOT revenue; clarification concemlng the distance from West Branch Street to where the building would begin; what the estimated hotel rates would be; and discussion concerning the design of the building and the restaurant. Mayor Ferrara invited public comments on this item. No public comments were received. Council Member Amold stated he was a proponent of a hotel on this site; however, he expressed concerns about the proposed size of the hotel. He commented that he had conducted an informal survey of Hampton Inns on the Intemet and determined that there was no standard design theme or size for Hampton Inns throughout the State. He commented that this would allow opportunities to amend the design to suit this particular site. He commented that this was a prominent comer in the City and he would be supportive of a hotel here; however, it will require an architectural design that will mitigate the size such as a trellis used more extensively on the (ower Jevel, and faux balconies on some of the higher level rooms to break up the mass of the building. He also expressed concems about the water and sewer use at a hotel and the potential impacts, which will need to be reviewed. . Council Member Costello also supported a hotel at this location. He stated that he would like to see a model of the proposed project; expressed concerns about the fourth story at the back of the project; and stated that size, mass, and scale will be critical review factors. He said that the traffic, water, and sewer issues would come up and need to be analyzed and solved before 'moving forward. He referred to the slope of Camino Mercado and said this impact would have to be reviewed carefully as it relates to the project. Council Member Dickens supported the Idea of a hotel establishment at this site; however, he stated that as this project comes forward, he would be looking at potential sewer deficiencies and traffic Impacts. He said he would like to see a 3-D model come forth to depict the hotel's orientation In relation to the adjacent properties and their existing buildings. He commented on. the proposed height of the building on the W. Ejranch Street side and felt it was too Intrusive. He preferred two stories, as the proposed height will be out of scale with the surrounding buildings. He suggested reconfiguring the hotel around the pool and perhaps a reduction in the number of rooms. He supported the concept of a restaurant; however, it is a secondary use and it was not. necessary that the restaurant be 6,000 square feet. He suggested a reconfiguration of the restaurant. He commented that he was not a big proponent of tile roofing. He favored stepping . back terraces to add dimension and reduce the mass. . CITY COUNCil/REDEVELOPMENT AGENCY MINUTES DECEMBER 14, 2004 PAGE 9 Council Member Guthrie expressed concems about the proposed mass of the building and suggested reducing the number of stories anellor reducing the number of rooms and moving the hotel away from W. Branch Street. He referred to the adjacent Mid State Bank buildings that are I only two stories. He felt there were too many units for the size of the lot; suggested building the I hotel without the restaurant; commented on the traffic issue; expressed concems about the , parking issue, particularly if there is a successful adjacent restaurant which could impact the number of available hotel parking spaces; commented that water and sewer issues will have to be studied; and concluded by stating that although there were many issues, the hotel project was desirable and worth pursuing. . Mayor Ferrara referred to the architectural rendering and supported the Idea of a three- dimensional model. He referred to the design of the building and suggested It be less vertical and more horizontal due to the challenging topography of the site and to put this project In scale. He supported he idea of a restaurant on the site and commented that the City desperately needs a lodging/conference facility. He commented on the various architectural styles available and stated he tended to favor Mediterranean. He encouraged adding dimension through the use of various architectural materials and features. He acknowledged the environmental, circulation, . water, and sewer Issues that will need to be reviewed, studied, and mitigated. He concluded by stating that the scale of the project and it's accompanying intensity of use were the two key Issues. Council Member Costello suggested consideration of multi-level parking. Upon conclusion of Council comments, Mayor Ferrara ensured that the applicant had received sufficient feedback and direction with regard to the proposed project. There was no formal action on this item. Mayor Ferrara called for a break at 9:43 p.m. The Council reconvened at 9:47 p.m. 11.b. Consideration of Selection of Council Member Costello as Mayor Pro Tem. City Manager Adams presented the staff report and recommended the Council appoint Council Member Costello as the o/Iayor Pro Temfor the next one-year period. . Mayor Ferrara invited public comments on this Item. No public comments were received. There was brief discussion about modifying the existing policy for selecting the Mayor Pro Tem, which would be basad. on time served on City commissions and committees when two members have the same tenure on the City Council. City Manager Adams said he would bring this issue back to the Council on a future agenda for consideration. Council Member Arnold moved to appoint Council Member Costello as the Mayor Pro Tem for the next one-year period. Council Member Dickens seconded the motion, and 6n the following roll call vote: AYES: Arnold, Dickens, Guthrie, Costello, Ferrara NOES: None . ABSENT: None . ARC Notes ATTACHMENT 3 February 7, 2005 F. ADMINISTRATIVE SIGN PERMIT 05-006; APPLICANT - Fitness 19; REPRESENTATIVE - Sign A Rama; LOCATION - 906 Rancho Parkway. The oject was presented by Assistant Planner, Jim Bergman. Fitness 19 has ha temporary banner for the last eight months. The proposed sign is made of i 'vidual channel letters, similar to other nearby signs. One area of discretion fo e ARC to decide is if the circle area (around the number 19) is included in the ' rop caps" height restriction of the sign code. This is their logo, so if the A decides that area is included, the applicant would most likely reduce the en sign proportionately. (No representative present for this item.) ARC had the following com ts and questions: . This is an interpretative . n issue, Which ARC has met with in the Five Cities Center before. . The circle is part of the sign, also part of the message. . The sign seems dominant at tli location, so the applicant could be requested to scale down the sign. Office Max is allowed to have a larger sign, as they are a designated chor" store.) 0 Mr. Bergman noted they have a e frontage, and sign size is supposed to be proportional in amo to rent space. . This is one of last signs to go on at center, nd it's not visible from Branch Street. . The numbers (19) fall within the size limits, it's ju the circle that may be excessive. . After further discussion, ARC agreed that the circl included in the drop cap size limitations. A motion was made by (3ary Scherquist and seconded by Kristen B recommend approval to the Planning Commission of ASP 05-006. approved: 4/0 voice vote. G. CONDITIONAL USE PERMIT 04-009; APPLICANT - Gary White; REPRESENTATIVE - Robert Tuttle" Architect; LOCATION - Corner of . Camino Mercado and West Branch The project W?S presented by Assistant Planner, Jim Bergman. This is a proposal for a 104-room Hampton Inn and Suites. It was previously presented as a pre-application, and the applicants have returned with a model for further discussion on height, mass and site planning. (The project will be revisited at future meetings to discuss details such as color and materials.) Robert Tuttle, architect, discussed their changes from four stories to three, with a basement on the West side below grade. The Hampton Inn roofline will be lower than the wall separating the Premier Inn. He prepared sketches . , ARC Notes Page 9 February 7. 2005 by taking photos and generating computer models over them to make it very close to actual in terms of scale. ARC had the fallowing comments and questions: Mass: . Levitz seems very large, and this seems that much bigger. Although V~r one could make the case this is overbuilding a site, the scale is understandably needed to make it economically feasible. . They've done a much better job of vertical articulation and now need some horizontal articulation. For horizontal articulation, there will be some low rooffines and trellis along the west facade. Also, the exposed timbers and low' roof should soften the end of the building that opens onto the pool area. o Are they articulating plate lines between floors? They didn't intend to - their plan was for a base definition with some intermediates. 0 Mr. Strong suggested ground level terraces off Branch with landscaping and a short retaining wall to give more definition. 0 If the trellis projects from the hotel to the front of the restaurant, it would pull the two buildings together. 0 Pedestrian scaled details at the base will help visual impacts. 0 Patios could be added to the base units to take away the impact of three stories. 0 Upper floors could be set back to make the fa~ade more visually inviting. At the same time, it was understood that pushing the entire building back from Branch could create other problems with a ripple affect across the site. There are certain tradeoffs due to the challenging topography of the site. o Why does the model show some windows as openings and some with solid planes? Some wiff be inset and the rest are just typical window treatments. Hampton has a standard window treatment that fits in as one component (ac and heating). In suites, some units have them and others don't, but regular rooms af( have grills beneath the windows. . There wasn't consensus on faux windows versus plain . windows without railings. o Would true balconies help with articu'~tion? That would push . the project out closer to the street. Also, Hampton doesn't use real balconies on their hotels (for insurance and safety reasons). . For this location, balconies and decks would probably be noisy and windy. . Have colors been decided on? No, they're open to recommendation. 0 Darker colors reduce perceptions of the massing. o A dark color could be applied further up than the first story. o The color could be a darker shade than the artist's rendering. . .. ARC Notes Page 10 February 7, 2005 . ARC requested high quality roofing, as it's the dominant element of the building. What materials are proposed? With the colonial Spanish look, they would probably use barrel tiles with a smooth wall finish and spare details like wrought iron railings. Site Plannino: . Are the Branch Street setbacks the same? There's a 20' setback to the hotel and 24' to the restaurant. a Is additional setback necessary for potential future street widening? Mr. Strong answered that the probability of street widening is minimal, because it would wipe out Levitz and require a retaining wall to support the building. ' . What about double-deck parking? This is not an option for financial reasons (requiring basement, retaining walls, etc.) . Can the oak trees be preserved? Instead 0(. the traditional porte- cochere, they plan to preserve three large oak trees to use as a canopy near the entrance. They're also preserving a tree in the parking lot. They will work to preserve most oaks in designing the site plan, but some may need to be removed. It's hard to move the trees and have them survive. a ARC noted that any project will impact the oaks and for a project of this size and magnitude, they have done. a remarkable job. . Will the architect be the same for both hotel and restaurant? It should be visually compatible, as it pulls out the horilontality and ARC would like to see design continuity. a Steve Cool, Gary White and his sister will retain ownership of the restaurant parcel, along with the hotel developer. They expect to desIgn it in harmony with the hotel. Other: . ARC liked the addition of a nice restaurant in the City. Will the hotel and restaurant have the same owner? No, the restaurant will be leased, as Hampton does not typically have full service restaurants. Architecturally, they plan for the hotel to look more dominant than the restaurant. . ARC liked the rear tower, in that it ,gives a focal point of identity. . . Centered over the main entrance/lobby, it becomes as much of a sign as not having a sign on the tower. However, the front rectangular tower seemed like a "visual stopping point". 'WiII there be signs placed on the, ~owers? No, it doesn't warrant it. They have other designated . areas for signage. , . This is an ideal location for a hotel, especially with the visibility from the . freeway. ARC would like to 'See this project happen. A motion. was made by Chair Hoag and seconded by Kristen Barneich to recommend approval of massing, scale, and site planning only for CUP 04- 009 to the Planning Commission. Motion approved: 4/0 voice vote. " ARC Notes Page 11 February 7, 2005 . ARC requested the applicant to return for review of colors, materials, other details, and the landscaping plan. Their detailed suggestions include: 1. More/enhanced horizontal articulation on the Branch Street side faqade, including trellis and terraces, 2. Continue the design theme to the restaurant and require that it be architecturally compatible to the hotel, 3. Consider possible redesign for the front tower - to be less rectangular, more similar to other roof pitches, and better integrated with the full design of the building, 4. Based upon the traffic study, consider opening the lower parking lot to an exit, 5. Consider altemative conceptual studies of stepped back upper floors from the front (or the entire building, but they're willing to accept cUffent massing with appropriate horizontal articulation), 6. Study the possibility of transplanting oak trees or replacing them with specimen size trees in appropriate locations, 7. Consider more tan and adobe colors than white and pinkish colors (perhaps a tone or two darker than the Branch street perspective drawing, and not as dark or pinkish as the chocolate brown Paso Robles Hampton Inn), 8. Use high quality mission barrel roofing or s-c/ay tiles for the roof. DISCUSSION ITEM: 1. Demolition at 135 Whitelev his report was strictlv for the demolition of the house. p ose to demo the single story, non-historically signifi house. (Later, the ill return to ARC with plans to build thre ouses on the three underl lots). There is one historically signifi element on the property (part of t PC Railway wall), but they have tent to modify that. ARC conse s was they had no proble with it. No formal motion was necessary on 's item. chael Peachey seconded nomination of Amy Motion approved: 4/0 vo,ice vote. Gary Scherquist . vEld and . hael Peachey seconded nomination of Chair. Motion roved: 4/0 voice vote. III. MENT: The meeting was a med at 6:30 P.M. to the next regular mee of Monday, March 7, 2005, at . P.M. It was noted that Kristen eich, Rob Strong and Jim Bergman will b t of town that day. , . I ' ATTACHMENT 2 , ARC Notas November 1. 2004 0 Are there requirements for maximum irrigated landscape areas? Not yet. . Is there an increased backyard setback near existing neighborhoods? It's 15'. Since each plan has to come to ARC, there's appropriate oversight. . What if the City doesn't acquire East Cherry for the road extension? The existing dirt road is owned by about 17 people, most of whom live there, but some are no longer alive. Applicants don't have control over it, and this needs to be discussed at Council level to decide whether to approve it with a certain amount of time to purchase and improve or after a certain amount of time to condemn it. . Driveways could be located in pairs to maximize on-street parking. . Jamie Ohler expressed concern with excessive on-street parking in the Village and requested additional guest parking, especially in the center. Discussion was held over changing some area of the park to parking, but consensus was to keep the open space. CC&R's should contain wording about keeping garage open for owners to park there and not on the street. Also, speed limit signs should be posted in this area. He's not worried about the architecture, though. 0 Within each quarter (of 3 houses) of the center section there should be architectural variety. Larger lots should be mixed up. They can do a lot with exterior materials, color, and siding. Go easy on pink paint. (Jon Knight said of three, one will be stucco, one vertical siding, and one horizontal siding). . ARC requested continuing this item to the December meeting in order to spend more time on discussion. G. PRE-APPLICATION PRE 04-018; APPLICANT - Gary White; REPRESENTATIVE - Robert Tuttle, Architect; LOCATION - Northeast comer of Camino Mercado and West Branch Street This project was presented by Community Development Director, Rob Strong. There is an approved office project on this site, but there was a secondary access problem and difficulty with onsite oak trees. It's now being presented as a Hampton Inn and Suites. The site is sloping, but prominent from the freeway, (so any building will be very prominent). Submitted elevations exaggerate the worst-case scenario. Four-story buildings are permitted under the previous PD zoning, but now there's a 35' height limit. This plan measures 50' (not an average, due to slopes). What would ARC support if this was a 35' building on top of 15' slope bank? There are concerns about adequacy of parking and room numbers for the site to be developed. Also, applicants are trying to accommodate a restaurant, and will need 130 parking spaces. The advantage of this site plan is that it saves 7 oaks. There are 2 in poor health in the footprint of the hotel and 2 worthy of moving, plus one in the driveway configuration, with ample opportunities for them to be moved. One eucalyptus could be eliminated, and some Monterey Cypress probably --------------------. ----- ------ -----" , " ARC Notes Page 12 November 1, 2004 will be eliminated. Overall, the site is sloping and the idea of widening the street and putting in a driveway made a very "hardscaped" freeway appearance. If applicant can get plantings on the street side and by Levitz, it can soften the look. The Fire Chief can accept the parking configuration. (The first site plan had a front circular driveway, but deficient parking and would be hard to save the oaks). The best cluster of trees are right in front of the building. Gary White helped present the project. He said he'll do whatever is best for the City. If they don't approve this, he can still do the office complex, but economically, it has to make sense. Hampton Inns wants it to look and feel like their product. They're joint-venturing with them on the project, if they go forward. It seems to be better all the way around as far as long-term retum to put a hotel there, but he understands there are City requirements. The ARC had the following comments and questions: . On the Branch Street frontage, what is the height of the wall? Grade is about 15: and it's about 40' to the plateline (cars won' be able to see the roof). . Is it very visible from EI Camino Real? Yes. The freestanding restaurant gives it a better scale, and oaks filter the hotel view. From southbound 101, it will be more prominent. . ARC likes the idea of a hotel in this location. As far as land use, they would rather see a hotel than an office complex. They understand it's a difficult site. 0 100 units is the smallest that Hampton Inns would go. 0 Mr. Strong suggested they could step the building back into the slope, but there are plane problems and might be leakage. He's been working with the architect and thinks it could be built to look like 3 stories, stepping back at the upper level. . Adding balconies would add more interest. Maybe each floor could be stepped back a little bit. It needs more detailing. They don't want it to resemble the one in Paso Robles. o Mr. Strong noted the mechanical drawing doesn't render as well as an architectural version, as floor lines wouldn't read through. The more embellishment done, the more footprints are altered and the less likely the City is to attract it. . ARC doesn't want a 40' high "monolith". Something has to be done to make it less massive. They wouldn't rule out a 4-story buHding if it could be designed to soften the appearance. . Is this a cookie cutter design? No, it's been designed to fdthe site, but also has to meet their criteria, like standard room dimensions. They have been flexible about a round drive, L shape building, laundry and basement rooms. I -~._- - -'-..-- ----- - - --- - ....--------.-- - . . ARC Notes Page 13 November 1, 2004 0 Mr. Strong suggested a PD, Design Overtay or other zoning could be achieved on this site for economic development incentives. . The location fits with freeway access. There are probably enough offices on that side of the freeway. ARC would like a more pleasing look, with roof elements, decks, landscaping, etc. . ARC would like architects to return with updated design and model. Color will be key. They could go to a high quality roof treatment and corbels. This looks like a flat plane with a bunch of windows. . Chuck Fellows thought that it's a sellout for TOT and too massive. He agrees with the 35' height limit. Here it's almost immediately going 50% higher. Maybe they can come back with something that doesn't look so massive. No action was taken on this item, as it was a Pre-Application only. II. DISCUSSION ITEM: 1. PLOT PLAN REVIEW 04..011; APPLICANT - Roots; REPRESENTATIVE. Madeline Ann Ramey; LOCATION - Next door to The Wardrobe (Branch St.) This project was presented by Jim Bergman. Although Community Development had previously given approval for this Plot Plan Review, the owners were doing additional "new" changes that need to be reviewed by ARC. The applicant has moved the existing, iron gate forward, and changed it to swing inward (not over the sidewalk). They tried installing a ramp, but it wouldn't work for ADA standards, so they propose three concrete steps with ADA railings (as required by the Building Department). The applicant proposes an awning (same color as The Wardrobe) in front, connected to the gate. (She has already ordered the fabric for the awning.) Madeline Ann Ramey was present for discussion. At this point, she just wants to open and has already been waiting a couple months. She suggested a spot on the gate for a tile sign embedded in black metal to match the bars (instead of an awning). I The ARC had the following comments and questions: . Will the background color of the tile sign be white? Ms. Ramey preferred black and green, since the bars are already black. They do have corrosion, so she wants to get rust off and repaint. . What is being sold? Nursery plants, cut flowers, potted plants, etc. . After some discussion on the gate paint color, ARC preferred off white or beige, instead of black or another dark color. . On the awning, where will it be mounted and what is the height? It has to have 8' clearance for the gate, which is over 6'. 0 How will the awning be mounted? Metal L frames will mount it onto the old Bank of America and the gate. ^-------~-- -- .. ------~-_._._...__.._- ~ . MINUTES PAGE 9 PLANNING COMMISSION NOVEMBER 16, 2004 AYES: Commissioners Amold, Brown, Fowler, Keen and Chair Guthrie NOES: None ABSENT: None. the foregoing Resolution was adopted this 16th day of November 2004. IV. NON.PUBLlC HEARING ITEMS: A. PRE-APPLICATION REVIEW CASE NO. 04-018; APPLICANT - GARY WHITE; LOCATION - 1400 W. BRANCH ST. Assistant Planner, Ryan Foster presented the staff report for consideration of a pre-application review fora 106-room Hampton Inn and 6,000 square-foot restaurant. He stated that the site has been previously approved for an office complex. It's 2.17 acres. The project has been revised a couple times already, and is in revision again, including: a parking lot remodel to maintain more oak trees, and a redesign from five to four (or even three) stories in height. He requested Planning Commission to consider a floating Planned Development (PD) zone, in order to implement the City's Economic Development strategy. Commissioner Brown asked where the restaurant was. Mr. Foster replied it's not depicted on the plans, but pointed to where it would be. Commissioner Brown also asked about traffic flows compared to the previously approved (office) use. Mr. Devens replied that with the Camino Mercado senior project, they had planned for a new signal, and the off-ramps and tuming lanes could change significantly. They might even need to go back to Cal Trans and start over. Due to the elimination of driveways off West Branch, it may alter the direction of traffic. For a time frame, this signal plan was started over one and a half years ago. Chair Guthrie asked the square footage of the original office project. He also mentioned that at the last meeting, the Fire Chief wouldn't approve two driveways so close together, and wanted them on different streets, so he wondered why it would be approved here. Mr. Foster replied that at SAC, Chief Fibich wasn't there, but the representative from Building and Fire was more concerned with the height of the building and access to top stories with the ladder truck. Chair Guthrie opened the item for public comment. Steve Cool, applicant, stated they are working with American Property Management Corporation (APMC). This plan is being proposed as a Hampton Inn, and Hampton has their own architects, so they don't have much control over what's being done architecturally. He believes it is actually 2.65 acres with the restaurant site. As far as Fire Department approval, he thought there's been discussion, and that the driveways are far enough apart to satisfy Chief Fibich. Keen . On plans, there was no indication of the elevation in relation to the back property. The top of the office building was not much higher than their parking lot, but this is 75' tall. He would like some indication how it relates to that property behind? He understands they're trying to reduce the height and would not have approved it at five stories (75'). Mr. Cool added that although they're trying to reduce the height, in order to make it financially feasible they need at least 100 rooms. Arnold. --------- -------------. ----~~- "-.-- MINUTES PAGE 10 PLANNING COMMISSION NOVEMBER 16, 2004 . He noticed in the ARC notes, they're not willing to go to a single aisle on any of the rooms. If they would do a U-shaped hotel, they could use part of the hotel as a retaining wall. . He would consider transplanting the oaks or cutting them down, instead of working around them, as they could end up with a hodgepodge of buildings. . The best way to build this is to cut into the hill. . He agreed this is a difficult site, but the plans don't feel anything like Arroyo Grande. He wants to encourage a hotel, but this looks like a monstrosity as initially designed. He would like a more pleasing design - Spanish or Craftsman. He is not looking for a low- end hotel. but something at more of a mid point. Mr. Cool replied that Hampton Inn has two styles - one is stark modem and the other is more Mediterranean. He will carry message back to the architect. Fowler . She supports hotels. but this is too massive and needs major changes. It needs to be softer. . It's a wonderful location. . Traffic will be an issue. Brown . Is it a corporate requirement of Hampton Inn to have a restaurant? Mr. Cool answered that it was their suggestion. They like to have restaurants adjacent to the hotels, but not own the restaurants, themselves. That portion will need to be split off, and Mr. White and Mr. Cool will retain ownership of the land. Commissioner Brown suggested traffic issues would be different without a restaurant. . He asked about a grading map. Mr. Cool replied they're actually working on a model. . He's dismayed by Amold's comments and doesn't share opinion on oak trees. . His two big problems are traffic and mass Guthrie . He recognized size is an issue for Hampton Inn. They would be a great operator. . Maybe they could phase the project, as far as traffic. He's concemed that it will set back the intersection signal two more years. Can they produce signal without grading being done - was it required when an office project? Mr. Devens answered that was with a driveway off West Branch. With site plans now presented (no driveway off W. Branch). there's no need for a deceleration lane. His concem is that if the driveway configuration is altered so all the traffic is on Camino Mercado, it may alter how lanes are laid out for traffic from the freeway to access this site. Cal Trans would need that information to possibly reconfigure the signal. One issue is the request that Camino Mercado parking be eliminated and a center tum lane added. This may shift where you have a through lane that would line up with the left-tum pocket off of Camino Mercado. . What is sf of office project? 24,500 sf of useable space. Mr. Devens commented that considering this was previously approved and anticipated for an office/commercial use, a hotel may put different constraints on the City's system in terms of water and sewer. Gary White, applicant, requested feedback on Cal Trans traffic issues. Mr. Devens replied that lane configuration needs to be looked at further before construction. Mr. White added that he's been told a hotel decreases traffic during peak hours, since check-in isn't until 3 and people don't arrive until 5. and check-out in the moming. A traffic study would have to be done; but he -----.. ----------..- ------ --..".--..----..- - -----. . .....-. -. , MINUTES PAGE 11 PLANNING COMMISSION NOVEMBER 16, 2004 believes it should decrease traffic. In regards to architectural details, it is a large building and a difficult site with the topography and oak trees. He feels a hotel is better than an office, but Hampton has a plan they need to follow and aren't very flexible. The next set of plans should give a better feel for what it will look like. He's hoping it will lean toward Mediterranean, as much as Hampton Inns will allow. He would love to see a hotel there, so he will do what he can to soften the look and get it to fit. To get 100 rooms, it's impossible to make it look quaint. There are benefits to the City, too, and with Hampton Inn going in other cities. it would be a shame to miss out on the benefit. They do have a time frame to work in and if it took Caltrans two years to reconfigure, they would sell the office project. Commission took a five minute break from 8:20 pm. to 8:25 p.m. Hearing no further public comment Chair Guthrie closed the item to public comment. Commission Comments: Keen: . Traffic will probably move smoother than with the office project, since this will be so convenient to the off-ramp. Traffic shouldn't be a big problem here. . As far as the height, it's too massive. . He would really like to see a hotel on this property Amold: . To clarify his position on oak trees and grading, it's important they don't do this project half way. A national chain could be important to the City. Growth will come from either new homes Or tourism, and more likely it will be from tourism. If the quality of the project would be better, he supports mitigating the loss of oak trees. It does need to be architecturally appropriate, attractive and a quality chain. It's in the hotel's best interest to keep landscaping looking top notch. . A model is very appropriate with the. adjacent properties, or maybe they could do a realistic computer rendering. No action taken on this item, as it was a pre-application only. V. DISCUSSION ITEMS: 1. Letter from S&S Homes dated November 15, 2004 regarding SPA 03-001 Mr. Foster requested clarification from Planning Commission on continuance of this item. The applicant wants to move along with the SPA, but Mr. Foster understood they wanted the results of the appraisal in before reviewing again. Commissioners Amold, Brown and Guthrie agreed they wanted to wait for the appraisal before reviewing it again. (Commissioner Fowler wasn't at that meeting.) 2. Inflll Development In Arroyo Grande survey by Cal Poly student, Michael Profant This survey was emailed to all the commissioners, and Ms. Heffemon requested they respond directly by email to Mr. Profant. Commissioner Keen attended the presentation on infill done by this student at Cal Poly and feels the surveys are a little premature, and that staff should send them additional information. For instance, they're a little behind on the new mixed use (MU) districts along Grand Avenue. They don't mention MU in any of the survey. In regards to question of height, maximum and minimum lot sizes, a lot of these questions were already addressed in the rezoning. ----------------- ---" __u - - _n_...__ __ _..___.._ , CITY COUNCIUREDEVELOPMENT AGENCY MINUTES DECEMBER 14, 2004 PAGE 7 There being 5 AYES and 0 NOES, the motion is hereby declared to be passed, 9.d. Consideration of an Interim Urgency Ordinance Extending the Moratorium on Medical Marijuana Dispensaries. Chief of Police TerBorch presented the staff report and recommended the Council adopt an Interim Urgency Ordinance to extend for ten (10) months and fifteen (15) days, or until repealed, ' the moratorium on medical marijuana dispensaries. Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council comments included support for approving the Interim Urgency Ordinance to extend the moratorium on medical marijuana dispensaries in order to allow staff time to research the issue. Council Member Dickens moved to adopt an Ordinance as follows: "An Interim Urgency Ordinance of the City of Arroyo Grande Extending the Moratorium on Medical Marijuana Dispensaries". Council Member Guthrie seconded the motion, and on the following roll call vote: AYES: Dickens, Guthrie, Arnold, Costello, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Pre-Application 04-018, Hampton Inn and Suites; Applicant - Gary White; location -1400 W. Brench Street. Community Development Director Strong presented the staff report and recommended the Council eview and comment on a proposed preliminary Hampton Inn and Suites, 107-room hotel and 6,000 sq. ft. restaurant development design to be located on the northwest comer of Camino Mercado and West Branch Streets. He noted that the project's representatives, Robert Tuttle, Steve Cool, and Gary White, were present and would make a brief presentation. Steve Cool, proposed developer of the site, commented that it had been determined that the previous approval to construct an office complex at this location was not financially feasible. He commented that following discussions with staff conceming the development of a hotel at this site, they entered into discussions with Arnerican Properties Management Corporation. He introduced Bob Tuttle, an architect representing American Properties Management Corporation. Bob Tuttle gave an overview of the proposed 107-room Hampton Inn and Suites project, including average daily room rate ($93), average occupancy rate (70%), projected annual revenues ($2.5 million) and estimated annual Transient Occupancy Tax (TOT) revenue ($250,000-260,000 in the first year of operation). He acknowledged the topography constraints -,....._~ , CITY COUNCIUREDEVELOPMENT AGENCY MINUTES DECEMBER 14, 2004 PAGE 8 on the site (oak trees, slopes), and displayed a proposed rendering of the hotel project, which would include a restaurant component. He explained that there would be two separate parcels and the restaurant would occupy one parcel and be under separate ownership. He commented on traffic issues and acknowledged there would be a difference between office use and hotel use for peak hour traffic. He stated that a hotel use would have reduced traffic during peak hours. Council questions and discussion ensued conceming the street slope on Camino Mercado; whether there would be any retaining wall placed along W. Branch Street (the applicant indicated no, it would all be landscaped); whether or not there would be a conference room Included in the hotel and what the occupancy would be (the applicant indicated there would be 1,200 square foot of meeting space available that could be made up of multiple room sizes); what the size of the restaurant pad would be and what kind of restaurant was anticipated (the applicant indicated that it would be a medium to large sized restaurant of approximately 6,000 sqUanl feet and would be an upper scale restaurant); clarification conceming estimated TOT revenue; clarification conceming the distance from West Branch Street to where the building would begin; what the estimated hotel rates would be; and discussion conceming the design of the building and the restaurant. Mayor Ferrara invited public comments on this item. No public comments were received. Council Member Arnold stated he was a proponent of a hotel on this site; however, he expressed concems about the proposed size of the hotel. He commented that he had conducted an informal survey of Hampton Inns on the Intemet and determined that there was no standard design theme or size for Hampton Inns throughout the State. He commented that this would allow opportunities to amend the design to suit this particular site. He canmented that this was a prominent comer in the City and he would be supportive of a hotel here; however, it will require an architectural design that will mitigate the size such as a trellis used more extensively on the lower level, and faux balconies on some of the higher level rooms to break up the mass of the building. He also expressed concems about the water and sewer use at a hotel and the potential impacts, which will need to be reviewed. Council Member Costello also supported a hotel at this location. He stated that he would like to see a model of the proposed project; expressed concems about the fourth story at the back of the project; and stated that size, mass, and scale will be critical review factors. He said that the traffic, water, and sewer issues would come up and need to be analyzed and solved before moving forward: He referred to the slope of Camino Mercado and said this impact would have to be reviewed carefully as it relates to the project. Council Member Dickens supported the idea of a hotel establishment at this site; however, he stated that as this project comes forward, he would be looking at potential sewer deficiencies and traffic impacts. He said he would like to see a 3-D model come forth to depict the hotel's orientation in relation to the adjacent properties and their existing buildings. He commented on the proposed height of the building on the W. Branch Street side and felt it was too intrusive. He i preferred two stories, as the proposed height will be out of scale with the surrounding buildings. He suggested reconfiguring the hotel around the pool and perhaps a reduction in the number of rooms. He supported the concept of a restaurant; however, it is a secondarY use and it was not necessary that the restaurant be 6,000 square feet. He suggested a reconflguratlon of the restaurant. He commanted that he was not a big proponent of tile roofing. He favored stepping back terraces to add dimension and reduce the mass. ~_._..__._---_.- ---------...-- ----" . CITY COUNCIUREDEVELOPMENT AGENCY MINUTES DECEMBER 14, 2004 PAGE 9 Council Member Guthrie expressed concerns about the proposed mass of the building and suggested reducing the number of stories and/or reducing the number of rooms and moving the hotel away from W. Branch Street. He referred to the adjacent Mid State Bank buildings that are only two stories. He felt there were too many units for the size of the lot; suggested building the hotel without the restaurant; commented on the traffic issue; expressed concems about the parking issue, particularly if there is a successful adjacent restaurant which could impact the number cI available hotel parking spaces; commented that water and sewer issues will have to be studied; and concluded by stating that although there were many issues, the hotel project was desirable and worth pursuing. Mayor Ferrara referred to the architectural rendering and supported the idea of a three- dimensional model. He referred to the design of the building and suggested it be less vertical and more horizontal due to the challenging topography of the site and to put this project in scale. He supported he idea of a restaurant on the site and commented that the City desperately needs a lodging/conference facility. He commented on the various architectural styles available and stated he tended to favor Mediterranean. He encouraged adding dimension through the use of various architectural materials and features. He acknowledged the environmental, circulation, water, and sewer issues that will need to be reviawed, studied, and mitigated. He concluded by stating that the scale of the project and it's accompanying intensity of use were the two key issues. Council Member Costello suggested consideration of multi-level parking. Upon conclusion of Council comments, Mayor Ferrara ensured that the applicant had received sufficient feedback and direction with regard to the proposed project. There was no formal action on this item. Mayor Ferrara called for a break at 9:43 p.m. The Council reconvened at 9:47 p.m. 11.b. Consideration of Selection of Council Member Costello as Mayor Pro Tern. City Manager Adams presented the staff report and recommended the Council appoint Council Member Costello as the Mayor Pro Tern for the next one-year period. Mayor Ferrara invited public comments on this item. No public comments were received. There was brief discussion about modifying the existing policy for selecting the Mayor Pro Tern, which would be based on time served on City commissions and committees when two members have the same tenure on the City Council. City Manager Adams said he would bring this issue back to the Council on a future agenda for consideration. Council Member Arnold moved to appoint Council Member Costello as the Mayor Pro Tem for the next one-year period. Council Member Dickens seconded the motion, and on the following roll call vote: AYES: Arnold, Dickens, Guthrie, Costello, Ferrara NOES: None ABSENT: None ----.--- ..~---- ----. ---~ . ARC Notes ATTACHMENT 3 . February 7, 2005 F. ADMINISTRATIVE SIGN PERMIT 05-006; APPLICANT - Fitness 19; REPRESENTATIVE - Sign A Rama; LOCATION - 906 Rancho Parkway. The ~ect was presented by Assistant Planner, Jim Bergman. Fitness 19 has ha temporary banner for the last eight months. The proposed sign is made of i 'vidual channel letters, similar to other nearby signs. One area of discretion fo e ARC to decide is if the circle area (around the number 19) is included in th rop caps. height restriction of the sign code. This is their logo, so if the A decides that area is included, the applicant would most likely reduce the e sign proportionately. (No representative present for this item.) ARC had the following com ts and questions: . This is an interpretative . n issue, Which ARC has met with in the Five Cities Center before. . The circle is part of the sign, also part of the message. . The sign seems dominant at t location, so the applicant could be requested to scale down the sign. Office Max is allowed to have a larger sign, as they are a designated char" store.) ~. .. o Mr. Bergman noted they have a e frontage, and sign size is supposed to be proportional in amo to rent space. . This is one of last signs to go on at cente , nd it's not visible from Branch Street. . The numbers (19) fall within the size limits, it's ju the circle that may be excessive. . After further discussion, ARC agreed that the circl included in the drop cap size limitations. A motion was made by Gary Scherquist and seconded by Kristen B recommend approval to the Planning Commission of ASP 05-006. approved: 4/0 voice vote. G. CONDITIONAL USE PERMIT 04-009; APPLICANT - Gary White; REPRESENTATIVE - Robert Tuttle, Architect; LOCATION - Comer of Camino Mercado and West Branch The project was presented by Assistant Planner, Jim Bergman. This is a proposal for a 1 Q4-room Hampton Inn and Suites. It was previously presented as a pre-application, and the applicants have returned with a model for further discussion on height, mass and site planning. (The project will be revisited at future meetings to discuss details such as color and materials.) Robert Tuttle, architect, discussed their changes from four stories to three, with a basement on the West side below grade. The Hampton Inn roofline will be lower than the wall separating the Premier Inn. He prepared sketches - -- .._~'-._----------"'-------'- ----.. _'_"~_" _'.__~H'_ ARC Notes Pege 9 February 7, 2005 by taking photos and generating computer models over them to make it very close to actual in terms of scale. ARC had the following comments and questions: Mass: . Levitz seems very large. and this seems that much bigger. Although V~r one could make the case this is overbuilding a site, the scale is understandably needed to make it economically feasible. . They've done a much better job of vertical articulation and now need some horizontal articulation. For horizontal articulation, there will be some low rooflines and trellis along the west facade. Also, the exposed timbers and low'roof should soften the end of the building that opens onto the pool area. o Are they articulating plate lines between floors? They didn't intend to - their plan was for a base definition with some intermediates. 0 Mr. Strong suggested ground level terraces off Branch with landscaping and a short retaining wall to give more definition. 0 If the trellis projects from the hotel to the front of the restaurant, it would pull the two buildings together. 0 Pedestrian scaled details at the base will help visual impacts. 0 Patios could be added to the base units to take away the impact of three stories. 0 Upper floors could be set back to make the fayade more visually inviting. At the same time, it was understood that pushing the entire building back from Branch could create other problems with a ripple affect across the site. There are certain tradeoffs due to the challenging topography of the site. o Why does the model show some windows as openings and some with solid planes? Some will be inset and the rest are just typical window treatments. Hampton has a standard window treatment that fds in as one component (ac and heating). In suites, some units have them and others don't, but regular rooms all have grills beneath the windows. . There wasn't consensus on faux windows versus plain windows without railings. o Would true balconies help with articulation? That would push the project out closer to the street. Also, Hampton doesn't use real balconies on their hotels (for insurance and safety reasons). . For this location, balconies and decks would probably be noisy and windy. . Have colors been decided on? No, they're open to recommendation. 0 Darker colors reduce perceptions of the massing. o A dark color could be applied further up than the first story. 0 The color could be a darker shade than the artist's rendering. ---..---- "----- -- ---,,------.-------------- ARC Notes Page 10 . February 7, 2005 . ARC requested high quality roofing, as it's the dominant element of the building. What materials are proposed? With the colonial Spanish look, they would probably use barrel tiles with a smooth wall finish and spare details like wrought iron railings. Site Plannina: . Are the Branch Street setbacks the same? There's a 20' setback to the hotel and 24' to the restaurant. 0 Is additional setback necessary for potential future street widening? Mr. Strong answered that the probability of street widening is minimal, because it would wipe out Levitz and require a retaining wall to support the building. . What about double-deck parking? This is not an option for financial reasons (requiring basement, retaining walls, etc.) . Can the oak trees be preserved? Instead of the traditional porte- cochere, they plan to preseNe three large oak trees to use as a canopy near the entrance. They're also preseNing a tree in the parking lot. They will work to preseNe. most oaks in designing the site plan, but some may need to be removed. It's hard to move the trees and have them suNive. o ARC noted that any project will impact the oaks and for a project of this size and magnitude, they have done a remarkable job. . Will the architect be the same for both hotel and restaurant? It should be visually compatible, as it pulls out the horizontality and ARC would like to see design continuity. 0 steve Cool, Gary White and his sister will retain ownership of the restaurant parcel, along with the hotel developer. They expect to design it in harmony with the hotel. Other: . ARC liked the addition of a nice restaurant in the City. Will the hotel and restaurant have the same owner? No, the restaurant will be leased, as Hampton does not typically have full seNice restaurants. Architecturally, they plan for the hotel to look more dominant than the restaurant. . ARC liked the rear tower, in that it gives a focal point of identity. Centered over the main entrance/lobby, it becomes as much of a sign as not having a sign on the tower. However, the front rectangular tower seemed like a "visual stopping point". Will there be signs placed on the towers? No, it doesn't warrant it. They have other designated areas for signage. . This is an ideal location for a hotel, especially with the visibility from the freeway. ARC would like to see this project happen. A motion was made by Chair Hoag and seconded by Kristen Bameich to recommend approval of massing, scale, and site planning only for CUP 04- 009 to the Planning Commission. Motion approved: 4/0 voice vote. ---- . ARC Notes Pege 11 . February 7, 2005 ARC requested the applicant to retum for review of colors, materials, other details, and the landscaping plan. Their detailed suggestions include: 1. More/enhanced horizontal articulation on the Branch Street side faqade, including trellis and terraces, 2. Continue the design theme to the restaurant and require that it be architecturally compatible to the hotel, 3. Consider possible redesign for the front tower - to be less rectangular, more similar to other roof pitches, and better integrated with the full design of the building, 4. Based upon the traffic study, consider opening the lower paricing lot to an exit, 5. Consider altemative conceptual studies of stepped back upper floors from the front (or the entire building, but they're willing to accept current massing with appropriate horizontal articulation), 6. Study the possibility of transplanting oak trees or replacing them with specimen size trees in appropriate locations, 7. Consider more tan and adobe colors than white and pinkish colors (perhaps a tone or two daricer than the Branch Street perspective drawing, and not as dark or pinkish as the chocolate brown Paso Robles Hampton Inn), 8. Use high quality mission barrel roofing or s-c/ay tiles for the roof. II. DISCUSSION ITEM: 1. Demolition at 135 Whitelev This report was stricti v for the demolition of the house. Pace Brothers propose to demo the single story, non-historically significant house. (Later, they will return to ARC with plans to build three houses on the three underlying lots). There is one historically significant element on the property (part of the PC Railway wall), but they have no intent to modify that. ARC consensus was they had no problems with it. No formal motion was necessary on this item. 2. Election: Warren Hoag moved and Michael Peachey seconded nomination of Amy Miltenberger for Vice Chair. Motion approved: 4/0 voice vote. Gary Scherquist moved and Michael Peachey seconded nomination of Warren Hoag for Chair. Motion approved: 4/0 voice vote. III. ADJOURNMENT: The meeting was adjourned at 6:30 P.M. to the next regular meeting of Monday, March 7, 2005, at 3:15 P.M. It was noted that Kristen Barneich, Rob Strong and Jim Bergman will be out of town that day. .~....--_._-_..._---- .- ATTACHMENT 4 City of Arroyo Grande - Hampton Inn and Restaurant . Traffic Impact Study Final Report Prepared for the City of Arroyo Grande Prepared By ------- -" -----_.__._~-_.._._._----- CITY OF ARROYO GRANDE- HAMPTON INN AND RESTAURANT TRAFFIC IMPACT STUDY FINAL REPORT Prepared For: CITY OF ARROYO GRANDE Prepared By OMNI-MEANS, LTD. ENGINEERS & PLANNERS 943 Reserve Drive, Suite 100 Rosevllle, California 95678 (916) 782-8688 April 2005 25-1275-08 (R863TSOOt.DOC) . -- ---- -- - TABLE OF CONTENTS INTRODUCTION ....."....................,....,...................,........".............,..."......,.......,..,...,.."..."..,...".....,...".... 1 EXISTING TRAFFIC VOLUMES "........."...,....,.....,..."..."...,..."..."......"...,..,...,...,...,.."...,.."...,...""...."" 4 LEVEL OF SERVICE METHODOLOGIESIPOLICIES .................................,..........,............................... 7 EXISTING TRAFFIC OPERA TIONS ......"...,....."...,..........,....,..."..........."..,...,.......,.......,........"...,.....,... 11 APPROVEDIPENDING PROJECTS ..."..............,.............."..."...,...".......,..."......,.......,.......,..."....,........, 12 SHORT TERM NO PROJECT TRAFFIC OPERATIONS........................................................................ 17 SHORT TERM PLUS PROJECT CONDITIONS ...................................................................................., 20 PROJECT DESCRIPTION ...................................."...,..........,........,....,...,.......,..........."..,...,..."....."....",... 20 PROJECT TRIP GENERATION ..................................,..."....,...,.....................,..."..,..."......,....,..."....".... 20 PROJECT TRIP. DISTRIBUTION AND ASSIGNMENT ...........,....,...,........,...........,..,....,..."........,.....".. 22 SHORT TERM PLUS PROJECT TRAFFIC OPERATIONS.................................................................... 25 CUMULATIVE BASE CONDITIONS..........................................................................,..........."..............28 CUMULATIVE BASE NO PROJECT TRAFFIC OPERATIONS ........................................................... 30 CUMULATIVE BASE PLUS PROJECT TRAFFIC OPERATIONS ....................................................... 31 RECOMMENDED CIRCULATION IMPROVEMENTS............"................,.......,................................,. 33 LIST OF FIGURES Figure 1 - Project Vicinity Map ................................................................................................................... 2 Figure 2 - Existing Intersection Lane Geometrics and Control.................................................................... 5 Figure 3 - Existing Peak Hour Intersection and Daily Roadway Traffic Volumes...................................... 6 Figure 4 - ApprovedIPending Project Sites .........................,..................'...".............."......"...,...,,...."....". 14 Figure 5 - Short Tenn No Project Peak Hour Traffic Volumes ..........;....................;................................. 19 Figure 6 - Proposed Project Site Plan........................................................................................................, 21 Figure 7 - Project Trip Distribution.......,...............,..........,....,........"............,...............,......."......."...,......, 23 Figure 8 - "Project-Only" Traffic Volumes ............................................................................................... 24 Figure 9 - Short Tenn Plus Project Traffic Volumes ................................................................................. 27 Figure 10 - Cumulative Base No Project Peak Hour Traffic Volumes ...................................................... 29 Figure 11 - Cumnlative Base Plus Project Peak Hour Traffic Volumes .................................................... 32 LIST OF TABLES Table 1 Level of Service (LOS) Criteria For Inlersections........................................................................... 8 Table 2 Level of Service (LOS) Criteria for Roadways ............................................................................... 9 Table 3 Existing Conditions: Intersection Levels of Service...................................................................... 11 Table 4 ApprovedlPending Projects Trip Generation................................................................................. 13 Table 5 Short Tenn No Project Conditions: Intersection Levels of Service............................................... 17 Table 6 Proposed Project and Previously Approved Land Use Trip Generation........................................ 20 Table 7 Short Tenn Plus Project Conditions: Intersection Levels of Service............................................. 25 Table 8 Cumulative Base No Project Conditions: Intersection Levels of Service...................................... 30 Table 9 Cumulative Base Plus Project Conditions: Intersection Levels of Service.................................... 31 AP,PENDIX INTERSECTION LEVEL-OF-SERVICE SUMMARY ("MITIGATION MATRIX") INTERSECTION LOS AND SIGNAL WARRANT WORKSHEETS Hampton Inn and Restaurant i City of Arroyo Grande (25-/275-/0IR863TSOO/.doc) -.-.... ^"--~-----,--,----,-- --_.~~.-. -- - -------- - ----------- INTRODUCTION This report has been prepared for the City of Arroyo Grande to present the results of a Transportation Impact Study (TIS) performed by OMNI-MEANS in support of the proposed Hampton Inn and Restaurant project in the City of Arroyo Grande. The term "project", as used in this report, refers to the proposed I04-room motel and 6,000 square-foot restaurant. The land use on the property was previously approved for a 24,300 square-foot office complex (Penfield and Smith, Camino Mercado Office project, 2000). The City of Arroyo Grande is an incorporated community located within the "Five Cities" area of San Luis Obispo County, California. The California Department of Finance estimates that the population for the City is approximately 16,600, as of 2004. Figure I illustrates the City of Arroyo Grande, which includes the entire area within and adjacent to its City limits. The City of Arroyo Grande is located approximately 10 miles south of the City of San Luis Obispo, along the US Highway 101 coastal corridor. The City is located contiguous with the incorporated areas of the City of Pismo Beach to the northwest and the City of Grover Beach to the west. US 101 runs diagonally through the City in a northwesterly to southeasterly direction. US 101 is the primary State highway providing regional access, connecting the City with other parts of the County and the State, State Route 227 also provides more localized access to/from the City, connecting Arroyo Grande with the City of San Luis Obispo and surrounding county community. The following roadways provide primary circulation within the City of Arroyo Grande and its vicinity, US 101 is a major north-south freeway facility that traverses coastal California. US 101 serves as the principal interregional auto and truck travel route that connects San Luis Obispo County (and other portions of the Central Coast) with the San Francisco Bay Area to the north and the Los Angeles urban basin to the south. Within San Luis Obispo County, US 101 provides major connection between and through several cities. Through the "Five Cities" area of San Luis Obispo County, US 101 represents a major recreational and commuter travel route and has a general four-lane divided freeway croS$-section with 6S mph posted speed limits. Within the City of Arroyo Grande, US 101 forms full-access interchanges with Brisco RoadlHa1cyon Road and East Grand A venuelBranch Street. There is directional interchange access at Oak Park Boulevard, Camino Mercado, Traffic Way, and Fair Oaks Avenue, State Route 227 (SR 227) is a state highway route that runs predominantly in a north-south direction connecting the City of San Luis Obispo and the City of Arroyo Grande. SR 227 has a general two-lane highway type cross-section through most segments. SR 227 represents a significant parallel commuter route.to US 101, as well as a recreational travel route serving points east of the City. East Grand Avenue is a major east-west travel arterial through and within the City and has a general five- lane arterial (two travel lanes per direction with a two-way left-turn median lane) through the City. West of the City of Arroyo Grande, East Grand A venue extends into the City of Grover Beach and extends farther west to the coastline. Bast of the full-acceS$ interchange with US 101, East Grand Avenue becomes East Branch Street and extends farther east to Corbett Canyon Road and SR 227. East Grand A venue represents one of the "gateway" routes for recreational travelers headed westwards from US 10 I to the Pacific coastline. East Branch Street (SR227) extends East Grand Avenue to the east and serves as the City's main downtown commercial thoroughfare and is commuter connection between US 101 and SR 227. The dual purpose for this three lane arterial, with on street parking, creates safety and capacity concerns. The high volume of traffic (18,500 ADT) also conflicts with the community's desire to have a pedestrian-ftiendly downtown. Hampton Inn and Restaurant 1 CIty of Al'TOyo Grande (25-1275-IO/R863TS(J(JI,doc) ----'-- -- ~..~ .--.--- - i ~ .&~ '/ \ ..,/ \ ( ..... , I ..... " tQJt'>~"" JANES r j , '/ / / / / / '/ I ! DOOsa. WAY I """ I I ". -. --> //',/ I . ...., ( "...RREU. ".- r--- /\ \ \ i I \/ > \ \..- \ / / I / - \ --I r--- '/ ... ___I r:..".;I'-./ '/ I r arflMTLiIC L I I \ -----./ I EGFND CITY LIMITS - - - - - City of Arroyo Grande Figure 1 PROJECT VICINITY MAP ~ fie TI03TC01.choIIO.1J105)25-1275-1O \ --- ------ -_.._-~--_..--- Halcyon Road is a general two to four lane north-south arterial facility that connects between US 101 in the City of Arroyo Grande and State Route I (SR 1) in the Halcyon area located to the south of the City. Halcyon Road, in conjunction with Brisco Road and El Camino Real, forms a ful1-access interchange with US 101; northwest of the US 101/East Grand Avenue interchange. Oak Park Boulevard is a general five lane north-south arterial that runs along the northwestern City limit line, defining Arroyo Grande's boundary with the adjacent Cities of Grover Beach and Pismo Beach. Oak Park Boulevard forms a full-access interchange with US 101, in conjunction with EI Camino Real. North of the City of Arroyo Grande, Oak Park Boulevard forks into Old Oak Park R04d, which extends north into County lands, and into Noyes Road, which extends in a northeasterly direction to connect with SR 227. James Way is predominantly an east-west two-lane roadway serving as a residential col1ector between Oak Park Boulevard and Tally-ho Road, which connects to SR 227. , West Branch Street is a two-lane frontage road east of US 101 with both commercial and residential frontage. It extends from Oak Park Boulevard to East Branch Street and provides important north-south circulation and commercial accessibility east of the freeway, Rancho Parkway is a two-lane col1ector linking residential development on James Way to West Branch Street and the US 101 corridor. It runs through the eastern portion of the Five Cities Shopping Center, bisecting the Center into WaIrnart-anchored and Trader Joe' s-anchored sections. EI Cmnino Real is a two to three lane northeast-southwest arterial that operates as a frontage road on the southwest side to US 101. Traffic Way is a two to four-lane arterial roadway serving local commercial development. It extends from East Branch Street (SR 227) to the north and terminates into ramp junctions with US 101 to the south. Hampton Inn and Restaurant 3 City of Arroyo Grande (25-1275-10/R863TSOO1.doc) --..--.- ----- .,...- EXISTING TRAFFIC VOLUMES The AM and PM peak hour traffic volume counts (turning movements) at the study intersections were conducted by OMNI-MEANS on November 17, 2004. The AM peak hour is defined as the one-hour of peak traffic flow (which is the highest total volume count over four consecutive 15-minute count periods) counted between 7:00 AM and 9:00 AM on a typical weekday. The PM peak hour is defined as the one-hour of peak traffic flow (which is the highest total volume count over four consecutive 15-minute count periods) counted between 4:00 PM and 6:00 PM on a typical weekday. The following critical study intersections were established for this study in coordination with City of Arroyo Grande staff, and are analyzed within this study for weekday AM and PM peak hour conditions: 1. West Branch Street I Oak Park Boulevard 2, West Branch Street I Camino Mercado 3. West Branch Street I Rancho Parkway 4. Rancho Parkway I Camino Mercado 5, West Branch Street I Brisco Road 6. Brisco Road I US 101 NB Ramps 7. Brisco Road I El Camino Real 8. EI Camino RealI US 101 SB Ramps Lane geometries and control of the above study intersections are illustrated on Figure 2, Existing AM and PM peak hour traffic volumes at the study intersections are shown on Figure 3. Hampton IlIn and Restaurant 4 City of Arroyo Grande (25-J275-J0IR863TSOOJ.doc) 1 OAK PARK BLVD/. 2 WEST BRANCH STR.I 3 WEST BRANCH STR./ 4 RANCHO PARKWA"t/ "EST BRANCH S 'R. CAMINO MERCADO-US 10t NB RANCHO PARKWAY CAMINO MERCAD ~ ~l ~.L j ll:= ~ll .L ~ r- :nr- dOlS it~ -3-", STOP -3- --{~ 1 ~~ it 1 - - ~ ~ I 5 WEST BRANCH STR.I 6 BRISCO RDi 7 EL CAMINO REALI 8 EL CAlIINO REALI BRISCO RD. US to1 N BRISCO RD. HALCYON RD-US 101 SB ~ - ~ ~ j~ ;= .J~ := r- r- ~Iil it -3- 11 -3- i11 -y -y [i] [!J ~ ~ , - -" N_OfIT BRIGHTON I J - I ~ DODSON WA "" STREET .. City of Arroyo Grande Figure 2 EXISTING GEOMETRICS AND LANE CONTROL ~ nc TN.m::o.z... (o.ul05),U-12.15-10 I -- ---'.'--.-'.----- "----- 1 OAK PARK BLVD-h 2 "EST BRANCH STR./ 3 "EST BRANCH STR,/ 4 RANCHO PARK"AY/ WEST BRANCH S 'R. CAMINO MERCADO-US tOl NB RANCHO PARKWAY CAMINO MERCADO 'W)~_ f;=- ~ ~j;; "oo" ~- ~f": L,.6(283) L<(12) .... ~~ ~~~ oo'" j~t ~~ 4-18(38) ......'66(30.) ... ... "'oo .ql "'.. L.S(355) .J ~ ."5(387) . 53(226) .J l. ......2~2.7) ~ti (43)27 J ~ti (50)'5J (1.)3.J ~ t (.78)'.2- ~!j!!! (7) 3-.. iCi2~ (280)70 -+ (2')27 -.. >1.1 ;::'_110 ;:-lOl ~.:!.-=- c'" a!_ ~ 5 "EST BRANCH STR./ 6 BRISCO RDi 7 EL CAMINO REAL/ 8 EL CAMINO REAL/ BRISCO RD. US tOt N BRISCO RD. HALCYON RD-US tOt 5B ~'" i~~ i!g ~:n ~~ df L438(387) U'j L8('.) ...... 70('6.) L 71(100) ......82(88) ......~2.) . 88(SO) .J ~ . ,44(58) .J~l .28(49) .J H. .3(21) (115)85- ~ i ~t (33),OJ ~ti (1.8).20J i t i (438)88-.. (188)133_ (22)37 - ~f ~I (83)35 .. NO;: (33')'58 -.. i ~~ "'~ 'i~i !! O''N' ~Ii!~ ool3~ .M. ~ e.- LEGEND' xxx - AM PEAK HOUR INlERSECTlON VOlUMES (XXX) - PM PEAK HOUR IN'lERSECTlON VOLUMES , " ~" " , B!lIGHTON . ~ ,,,g,,. I J - ~""~ ~, ,.. "'''' City of Arroyo Grande Figure 3 EXISTING PEAK HOUR INTERSECTION VOLUMES ~ FIlc1J.331'COJ.,,",,(D.131~)as-127&-IO L~___~_--- .- --~- ~----._---"---._- ----- -- LEVEL OF SERVICE METHODOLOGIES/POLIClES Traffic operations have been quantified through the determination of "Level of Service" (LOS). Level of Service is a qualitative measure of traffic operating conditions, whereby a letter grade "A" through "F" is assigned to an intersection or roadway segment representing progressively worsening traffic conditions. Intersection and Roadway LOS Methodologies Levels of Service (LOS) have been calculated for all intersection control types using the methods documented in the Transportation Research Board Publication Highway Capacity Manual, Fourth Edition, 2000. Current City of Arroyo Grande Traffic Impact Study Policy standards for LOS are derived ftom Circular 212 Operations methodology, which was published in 1985. The transportation engineering industry has moved away ftom the Circular 212 methodology toward the more recent Highway Capacity Manual methodology and the City TIS Policy should be updated to reflect this change. For signalized intersections and AII-Way-Stop-Controlled (AWSC) intersections, the intersection delays and LOS are average values for all intersection movements. For Two-Way Stop-Controlled (TWSC) intersections, the intersection delays and LOS are representative of those for the worst-case movement. LOS definitions for different types of intemection controls are outlined in Table 1. The average daily traffic based roadway level of service thresholds are shown in Table 2. The City of Arroyo Grande General Plan (Adopted October 9, 2001), Circulation Element, Streets and Highway Standards, are partly quoted below: CT2: AtUlin and maintain Level of Service (LOS) "C" or better on all.treets and controlled inter.ections, CT2-I: Where deficiencies exist, mitigate to a LOS "D" at a minimum and plan improvement to achieve LOS "C" (LOS "E" or "F" unacceptable = .ignificant adVl!rse impact) The Caltrans published Guidefor the Preparation afTraffic Impact Studies (dated June 2001) states the following: "Caltrans endeavor. to maintain a target LOS at tire tran.ition between LOS "C" and WS "D" on State highway facilitie.... " Consistent with City and Caltrans policies stated above, for purposes of this traffic study, LOS "C" has been taken as the minimum acceptable LOS standard at critical study intersections and roadway segments falling within City right-of-way. For freeway ramp intersections and other intemections and roadway segments fulling within State right-of-way, consistent with Caltrans policy of "LOS C/O transition", a "low LOS 0" (which is regarded as LOS "0" with delay values closer towards LOS "c" than towards LOS "E") has been taken as the minimum threshold for acceptable operations. Appropriate circulation, capacity or and/or control improvements have been identified for instances when study area facilities are projected to operate below acceptable standards. Hampton Inn and Restaurant 7 City of Arroyo Grande (25-1275-IOIR8631S001,doc) ---- . --- - -,"---_.- - - ""u- {j 8i i!! "' 1<: ~ ~ oA (:!. -Bit e~ i 8" .g. '~h~:j -n:81 ta ... 1~ln~ ~ .J ~U .... ... ... ~~ 51 1 ~ !j o -a'C '>, 1 ":a Ii] ;a~ .. ~ o . ' 1>]'" 8,~ ~it~ '~:$r ~ '" ~ .d ,~,g~n 8 ~ 8H~ '<: 11'~ 8'~ i! ~ Iti'i. ;:.... m ! ~ t,~ '.8 t~ .~.2 ~~U~ .r~81 6 '<: ,s'~ !I'g , - r~ ~ II! - irH: I i ~li 1 ~ 1... g :g i ~'~:a 8~-a,>,- :a. .2 1 f~1!~~c h~lt, Ihltu ~ ~ ,~ ~ ~ ~i t '" ~ 'iG ~ ~ ~ :z: ... " ...; .... .11" i ~o ~p :z:c ~ ~ '" I , I I 'L - ---'---'" -- ----- -----_.,---- -_.__._."-~ TABLE 2 _1 6-Lane Freeway 75,000 90,000 10,500 120,000 135,000 4-Lane Freeway 50,000 60,000 70,000 80,000 90,000 6--Lane Expressway 36,000 42,000 48,000 54,000 60,000 (high access control) 4-Lane Expressway 24,000 28,000 32,000 36,000 40,000 (high access control) 6-Lane Divided Arterial 32,000 38,000 43,000 49,000 54,000 (with left-turn lane) 4-Lane Divided Arterial 22,000 25,000 29,000 32,500 36,000 (with left-turn lane) 4-Lane Undivided Arterial 18,000 21,000 24,000 27,000 30,000 (no left-turn lane) 2-Lane Arterial 11,000 12,500 14,500 16,000 18,000 (with left-turn lane) 2-Lane Arterial 9,000 10,500 12,000 13,500 15,000 (no left-turn lane) 4-Lane Collector 12,000 15,000 18,000 21,000 24,000 2-Lane Collector 6,000 7,500 9.000 10,500 12,000 Notes: 1. Based on Hiv/rwav CmNJcilll MtJ1tUO.l Fourth EdltitJlI. Transportotion Research Board, 2000. 2. AU volume thresholds are approximate and assume ideal roadway chal'tlcteristics. Actuol thresholds for each LOS listed above may vary depending on a variety olfar:t01's including (but not limited to) roadway curvature and grade, intersection or interchange spacing, driveway spacing, percentage o/trucks and other h~ vehicles. lane widths, signal timing, on-sl1'eet parking. volume 0/ cross traffic and pedestrians. etc. To determine whether "significance" should be associated with unsignalized intersection operations, a supplemental traffic signal ''wammt'' analysis bas also been completed. The term "signal wammts" refers to the list of established criteria used by Caltrans and other public agencies to quantitatively justify or ascertain the need for installation of a traffic signal at an otherwise unsignalized intersection. This study bas employed the signal wammt criteria presented in the latest edition of the Federal Highway Administration's (FHWA) Manual on Uniform Traffic Control Devices (MUTCD), as amended by the MUTCD 2003 California Supplement, for all study intersections. The signal wammt criteria are based upon several factors including volume of vehicular and pedestrian traffic, frequency of accidents, location of school areas etc. Both the FHW A's MUTCD and the MUTCD 2003 California Supplement indicate that the installation of a traffic signal should be considered if one or more of the signal wammts are met. Specifically, this study will utilize the Peak-Hour-Volume based Wammt 3 as one representative type of traffic signal wammt analysis. Wammt 3 criteria are basically identical for both the FHWA's MUTCD and the MUTCD 2003 California Supplement. Since Wammt 3 provides specialized wammt criteria for intersections with rural characteristics (e.g. located in communities with populations of less than 10,000 persons or with adjacent major streets operating at above 4Omph), study intersections that use this specialized criteria will be clearly identified, Hampton Inn and Restaurant 9 City of Arroyo Grande (25-7328-29/R833TSOO2,doc) --..- ____n_ - -~._---~--------- Technical Analysis Parameters This. TIS provides a ''planning level" evaluation of 1raffic operating conditions, which is considered sufficient for CEQAlNEP A pwposes. The ''planning level" evaluation incorporates appropriate heavy vehicle adjustment factors, peak hour factors, and signal lost-time factors, and reports the resulting intersection delays and LOS as estimated using HCM-2oo0 based analysis methodologies. In this study, a general Peak Hour Factor (PHF) of 0.92 (as recommended by HCM-2oo0) and a heavy-vehicle traffic percentage of 5 percent will be applied in the analysis of all study intersections under all analysis scenarios. The HCM-recommended suburban traffic signal default cycle length of 100 seconds will be used for analysis of signalized intersections, with 4 seconds of "lost time" per critical signal phase. The Traffix 7.7 (Dowling Associates) software program was used to implement the HCM-2000 analysis on the majority of the study intersections. The Synchro 6 (Trafficware) software program was used for analysis on the close-proximity intersections near the Brisco Road interchange with US 101, so that factors such as queuing and coordinated signal operations could be taken into account for a more accurate analysis. Except where realistic at the close proximity intersections, a "design level" evaluation (including queuing on intersection lane groups, stacking length requirements, coordinated signal operations analyses etc,) will not be included in this planning-level study. Hampton Inn and Restaurant JO City of Arroyo Grande (15-1275-10/R863TSOOl,doc) w_. ______ -"--._-----. --- _._,-.~~ EXISTING TRAFFIC OPERATIONS InterseCtions Existing AM and PM peak hour intersection traffic operations were quantified utilizing the existing traffic volumes (Figure 3) and the existing intersection lane geometrics and control (Figure 2). Table 3 contains a summary of the existing intersection LOS conditions. I Oak Pari< Blvd I Wost Braoch Stl su 101 NBOn-R=p Sipal 18,5 B 25.4 C 1 Welt Branch 8t I Cauda. Mere" - US III NB AWSC 11.3 B No 44.1 E V" 3 West: Branch 8t I Rancho Parkway Slgoa! 7,0 A 15.5 B 4 Rancho Parkway I Camino Mereado TWSC 9,5 A No 9.8 A No 5 Welt Branch St I BrfIco Rd* S...oI 16,5 B 27,9 C 6 Brlteo ReI I US 101 Nortbbo.8d. SJpol 17,1 B 28,6 C 7 EI Camino Real, BriIcG Rd" SltlIIo1 20,8 C 31.5 C 8 EI Camino Real' H"~ Rd - US 101 S8" Slaw 4'-' n - 43.4 n - Not~: LOS - Minor Slnet.ApproGch Level a/Service/or 1Wo-W6Y Stop-Controlled intersections WS - OVerall AveNge Intersection Level afService/or SignDlized and A.1I-Way Stop-Controlled intersections Delay - Minor SlreelApprooch Dewy for Two-Way Stop-Controlkd intersections Deloy- Overall Average Imersectlon Delay for Signalized and A.l'-Way Swp-Co1Jtrolled intersectio1l3 AW$C - All Way Stop-Controlled ilrtB'9ection TWSC -1Wo-Way Stop-.Controlled Intersection Warrant - MUTCD Peale Hour Volume Wammt-3 (Urban Areas) "'These intersections, which/ann the Brisco-Halcyon-US /01 i1llerchonge. are in close proximity to Imch other and have comtl'tliMd geometric3 that limit the trtDic volumes able to pGu througA tlte intersections. As such, the observed traffic volumes may 1IOt reflect the actIIal tN/fic demand at the interchtmge. Based on fiuther study, the intersection LOS are likely \4I01'Se titan what is calculated from the observed traffic volumes. As indicated in Table 3, the West Branch Street/Camino Mercado-US 101 NB ramp intersection currently operates at unacceptable LOS "E" during the PM peak hour period. This intersection satisfies MUTCD Peak Hour signal warrants, indicating that the peak hour volume at the intersection is large enough to warrant installation of a traffic signal. The eastbound approach is estimated to experience the greatest amount of delay at the intersection during the PM peak (approach LOS "F"), while the southbound approach is estimated to experience the least amount of delay (approach LOS "B"). As noted in the table footnote, Intersections 5-8 make up the Brisco-Halcyon-US 101 Interchange. Based on the observed traffic volumes at the intersections, the intersections are not operating deficiently based on peak hour LOS criteria. However, the configurations of the intersections limit the maximum number of vehicles that are able to pass through the interchange, thereby possibly understating the actua1 demand. Further study indicates that the interchange is currently operating at deficient conditions, contrary to the LOS calculated based on the observed traffic volumes alone, Intersections I and 4 are currently operating at an acceptable LOS. All circulation improvements are discussed in a subsequent section of this report. Hampton Inn and Restaurant I1 City of Arroyo Grande (25-1275-10/R863TSOOI,doc) -------------------,_._---~-_..--- - --- .----------- APPROVEDIPENDING PROJECTS Based on discussions with City staff, eleven land development projects are within the vicinity of the proposed project and can be regarded as "approved" or ''pending approval" for construction in the near- term. Approximate "approved/pending" project locations are shown in Figure 4 and described in terms of their general description (location, access, etc.), trip generation, and trip distribution below, I. 40 single-fiunily residences, located north of James Way and west of Rancho Parkway. An alternative land use at this site is the construction of 21 residential units rather than 40 units. Traffic impacts associated with the alternative development were not analyzed. 2. 20 condominiums. located south of James Way and east of Oak Park Boulevard 3. Camino Mercado Senior Aparbnents and Senior Center, located north of Camino Mercado and west of Ranch Parkway. Consists of 60 senior condominiums and a 3,000 square foot senior center (penfield and Smith, 2001). 4. Stonecrest Homes, located south of EI Camino Real, between Oak Park Boulevard and Brisco Road. Consists of 26 single-fiunily residential units within a subdivision project (Higgins and Associates, 2000). 5. Commercial building, located on a 0.7 acre lot south of EI Camino Real, west of Brisco Road. This site was proposed for development as a 10,000 square foot farm supply store subsequent to the analysis. 6. 12 multi-family residences, located west of Brisco Road and south ofEI Camino Real. 7. Brisco Road Mixed Use Development, bounded by Grand Avenue, Brisco Road, Linda Drive, and Elm Street. Consists of a 99-unit residential complex, 18,210 square feet of industriallbusiness park floor area, 10,400 square feet of specialty retaiVstrip commercial floor area, 4,300 square feet of high turnover restaurant floor area, and 10,690 square feet of financial institution floor area (OMNI-MEANS, 2004) 8. 20 single-family residential units, located west of Rodeo Drive, between W. Branch Street and James Way. 9. Le Point Mixed Use development, located north of East Branch Street east of Traffic Way (Higgins Associates, 2003). Consists of 9 residential dwelling units and 3,400 square feet of office facilities. 10. Creekside Center, located north of East Branch Street east of Traffic Way. Consists of 24 residential dwelling units and 12,000 square feet of commercial and/or office facilities (Associated Transportation Engineers, 2003). 11. Five Cities Shopping Center Expansion, located northeast of the West Branch StreetlRancho Parkway intersection (OMNI-MEANS, 2005). Consists of filling in an existing 4,550 square-foot commercial pad with a bank and constructing a new 33,200 square-foot retail building. Also assumes occupancy of a currently vacant 5,000 square-foot restaurant building. {Note: Approved/pending project driveways (access points) are not evaluated as a part of the Hampton Inn and Restaurant Traffic Impact Study} The following projects have been presented to the City for review: East Village Plaza, Robiscotti development, Timmons development, and The Parable specialty retail development. These studies will be incorporated into later TIS upon further discussion and guidance from City staff Hampton Inn and Restaurant 12 City of Arroyo Grande (25-1275-10/R86JTSOO1,doc) ---.-...---.....--- ----- ..---.----..... Trip Generation Traffic studies have been completed and published for Approved/Pending Projects 3, 4, 7, 9, 10, and II. Approved/pending project without completed traffic impact studies had trip generation rates and volumes estimated based upon rates contained in the San Diego Association of Governments (SANDAG) publication Trip Generation Manual (Revised May 2003). Total approved/pending project trip generation estimates are presented in Table 4. Single-Fomily Detached Residentia1, IIIbaniud area' PerD,U 9 0,72 :ZOO'" 80% 0.9 70% 30% Multiple Dwelling Unit: under 20 dwelling units/acre I Per D,U, 0.64 80% 70% 30% Specially Retail Center/Strip Commercial' Per KSF 1.08 40% SO% Commercial Office' PerKSF 2.8 10% 20% lodustriallBusiness Parkl Per KSF 1.9 20% 20% Commercial-Retail, Restauran~ HiRII-Tumover' Per KSF 8.32 50% Financial Institution, excluding drive-throuah' Per KSF 4,5 Five Cities Sho in Center observed 2 KSF 1.8 1. 40 Sinale Fomily Residential Units 2. 20 Condominium Units 38. Camino Mercado Senior Condominiums 3h, Camino Mercado Senior Center 4. Stonecrest Homes 234 5, Commercial Building (0,7 acres at 25% floor area ratio) 7,6KSF 274 8 5 3 25 12 13 6. 12 Multifamily Residentia1 Units 12D.U, 96 8 2 6 10 7 3 7a, Brisco MU. Apartment Complex 99D.U, 792 63 13 50 79 55 24 7h. Brisco MU, IndustriallBusiness Park 28.6 KSF 458 54 43 11 54 11 44 ?c. Brisco MU, Restaurant 4,3 KSF 447 36 18 18 36 21 14 7d. BriscO MU, Bank 10.7 KSF 1,203 48 34 14 96 38 58 (7. Brisco MU existillR land uses) (565) (58) (43) (15) (62) (17) (45) 8. 20 Single Family Residential Units 20D.U, 180 14 3 12 18 13 5 9L Le Point MU, Townhouse!ADartment 9D.U, 72 6 I 5 7 5 2 9h. Le Point MU, Commercial Office 3.4KSF 67 9 8 I 9 2 7 lOa. Creekside Center, 24 residential units 24D.U. 192 15 3 12 19 13 6 lOb. Creekside Center, Co.mmerciallOffice 12KSF 432 13 8 5 39 19 19 (10, Creekside Center existing land uses) (493) (26) (16) (6) (48) (24) (12) IlL Wells Fargo Bank (existing vacant space) 455 512 20 14 6 41 16 25 I1b, Pad 1 Retail Expansion 33,2 2,300 59 35 24 242 116 126 lIe. Restaurant (existing vacant restauant) 5 520 42 21 21 42 25 17 'fetal TrIps 7t141 3'1 174 111 700 375 337 D.U. - thwUing unit, KSF. 1000 1tJ. ft. MU. Mlxd Un! 1. tmpQn-by reduction (SANDAG Trip GetJf!lYltion Manual, Revised May }()()J) 2. J0'J6 ptW.by reduction (SANDAG 2003) J. 2tm pass-hy reduction (SANDAG 2003) 4. 25% plUs-by reduction (SANDAG 2003) Hampton Inn and Restaurant 13 Ciry of Arroyo Grande (2$-127$-IO/R863TSOOI,doc) ~..- --...-.--------- ... ---.-.------- ---.......- c J;> () ~p~9t:-l~?'~~~~~ \J - :!! qf;1N~N~~asN<!) ~ -j '" ~ I Oiir 00\00 \J -< '" z (') i:ci'S!!g ~~~!g~ ~ ;;0 ~ '" _._o:f'=' - 0 ~ f i...ce.~~3~ ~o.'4. ffl -< CI ~O' ~ (t ~ (D (') 0 0 " g '" i i~~a:i~~ii(! < '1 '" -< ". ['Tl Z g ~ f~~D.3~ 0 )> 0 CO = ~" ci" A) _'Q.:::tJ_. ::0 ;U - ::J : ts:a. a '-.... ;u ......J OAK ':jK BLVO c: 4Cc:c -. \J ---I ~ a !~ ~ ['Tl 0 .-J n n n ~ ~ ~ z -< m m m 0 0 COURTLAN ST BLVD ) ,. Z <;) ;'ii z --- GJ ;U AIR VIEW c ----\ DR '" )> \J Z ,. ". < ;'ii "-.:: ;;0 0 '" z z c c 0 fT1 '" '" """ C- ['Tl () -I <JJ ,,--... J;> " ,. <JJ '" 0 "'Tl ~ ) J;> ;::0 () I N 0 0 (.J1 '-.-/ /..... / "'T\ / / / / / I ~. -_..~..~-_-.-- _..__._.._~- Trip Distribution Trip distributions for Approved/Pending Projects 3,4, 7, 9, 10, and 11 have been taken trom previously completed TIS. Trip distributions for approved/pending projects without completed TIS were estimated using the City of Arroyo Grande Citywide Traffic Model (OMNI-MEANS, 2004) and supplemented by knowledge of the existing traffic flow patterns, geographical location. of the project sites, area demographics, and locations of other similar destinations, etc. The overall daily trip distributions are listed below. Approved/Pending Projects 1,2.4,6,8 (Residential): . 20% to/trom East Branch Street east . 20% to/trom US 101 north . 15% to/trom US 101 south . 15% to/trom Grand Avenue west . 10% to/from Five Cities Shopping Center . 10% to/from Halcyon Road south . 5% to/trom Oak Park Boulevard south . 3% to/trom Elm Street south . 2% to/trom El Camino Real north Approved/Pending Project 5 . 30% to/trom East Branch Street east . 20% to/from Grand Avenue west . 14% to/from US 101 north . 12% to/from US 101 south . 10% to/from Halcyon Road south . 5% to/trom Oak Park south . 5% to/trom Five Cities Shopping Center . 3% to/trom Elm Street south . 1 % to/trom EI Camino Real north Approved/Pending Project 3, Camino Mercado Senior Condominiums and Center (penfield and Smith, 2001) . 25% to/trom US 101 north . 20% to/trom US 101 south . 20% to/from Oak Park Boulevard south . 10% to/from Rancho Parkway north . 15% to/trom West Branch Street east . 10% to/trom Five Cities Shopping Center Approved/Pending Project 7, Brisco Mixed Use Development (OMNI-MEANS, 2004) . 26% to/trom East Branch Street east . 17% to/trom Grand Avenue west . 15% to/from Five Cities Shopping Center . 12% to/from Halcyon Road south . 12% to/from US 101 north . 10% to/trom US 101 south . 4% to/trom Oak Park south . 3% to/from Elm Street south Hampton Inn and Restaurant 15 City of Arroyo Grande (25-1275-10/R8631S001,doc) ----- -~-.._-_._---_.__._------ . 1 % El Camino Real north Approved/Pending Project 9, Le Point Mixed Use Project (Higgins Associates, 2003) . 20% to/from US 10 1 north . 20% to/from US 101 south . 15% to/from West Branch Avenue west . 15% to/from East Branch Street east . 15% to/from Grand Avenue west . 15% to/from Fair Oaks Avenue east Approved/Pending Project 10, Creekside Center (Associated Transportation Engineers, 2003) . 55% to/from Grand Avenue/US 101 ramps west . 10 % to/from East Branch Street east . 10% to/from Mason Street north . 5% to/from Mason Street south . 5% to/from West Branch Street west . 5% to/from Traffic Way south . 5% to/from Le Point A venue east . 5% to/from Crown Hill Street east Approved/Pending Project 11, Five Cities Shopping Center Expansion (OMNI-MEANS, 2005) . 12% to/from US 101 north . 18% to/from US 101 south . 13% to/from Halcyon Road south . 9% to/from Brisco Road south . 12% to/from Rancho Parkway north . 8% to/from Oak Park Blvd. north . 8% to/from Oak Park Blvd. south . 13% to/from W. Branch Street east Hampton Inn and Restaurant 16 City of Arroyo Grande (25-1275-101R863TSOO1,doc) --..--------- -----------..--- -~--- -----.-- SHORT TERM No PROJECT TRAFFIC OPERATIONS As described in the previous section, the Short Term No Project Condition is a "no project" scenario that investigates traffic operations following completion of approved/pending projects in the vicinity of the study area, Short Term No Project Conditions were simulated by superimposing the approved/pending project trips over the existing traffic volumes at the study intersections and roadway segments, The resultingShort Term No Project traffic volumes are illustrated on Figure 5. Intersections Per the City of Arroyo Grande Capital Improvements Inventory (last revision: 200 1), there are no programmed improvements in the near-term expected to affect capacity in the existing roadway network within the proposed project study area. For this reason, Short Term No Project AM and PM peak hour intersection traffic operations have been quantified utilizing the existing lane geometries and control (shown on Figure 2) and the Short Term No Project peak hour intersection traffic volumes shown on Figure 5. Table 5 contains a summary of the resulting intersection LOS conditions. 1 OalcParltBlvd/West8roDchSt/SU 101 NBOn-~ Sipal 18.1 B - 26.1 C 2 West Branch St I Camino Mercado - US III NB AWSC I\.6 B No 53.' F V.. 3 West Branch St I Rancho Parkway Sipal 14,1 B - 19,1 B 4 Rancho Parkway I Camino Mercado TWSC 9,1 A No 10,1 B No 5 West Branch St I BrllCe Rd.'*' SIpal 18.1 B 33.6 C , BriKo Rd I US 101 N.....bouad. SlpaI 19.9 B 3\.9 C 1 EI Camino RealI BriIee Rd'*' SlpIIl 2\.6 C 33.3 C 8 1:1 Camino RealI R"cyo. Rd - US III SB. SIpal 50.0 D - !6.7 E - Note: WS - Minor Street Approach LevelofS4rvicefor Two-Way Stop-Controlled intersections LOS - Overall Average Intersection Lnel a/Service/or Sign4/ized and All-Way StojrControlled intersections Delay - Minor Street Approach Delay for Two-Way Stop-Controlled intersections Delay - Overall Average Intersectlon Delay for Signalized and All-Way Stop-Controlled Intersections AWSC - All Way Stop-Ctmtrolled intersection TWSC - 1Wo-Way Stop-Controlled Intersection Warrant - MUTeD Peak Hour VollUIIB Warrant-3 (Urban Areas) .71rese intersections, which/orm the Brisco-Halcyon-US JOllnterchange, are in close proximity to each other and have constraburd geometries that limit the traffic volumes able to pasa tluough the intersections. As such, the observed troffic volumes may not reflect the QCtual t1'ajfic demand at the intercJumge, thereby resulting In the estimated LOS listed above. Based on further study. the intersectton LOS are worse thtlll what is calculated/rom the observed traJIlc volunw. As indicated in Table 3, the West Branch Street/Camino Mercado-US 101 NB ramp intersection is projected to operate at unacceptable LOS "E" during the PM peak hour period in the near-term. This intersection satisfies MUTCD Peak Hour signal warrants, indicating that the peak hour volume at the intersection is large enough to warrant installation of a traffic signal. The eastbound approach is estimated to experience the greatest amount of delay at the intersection during the PM peak (approach LOS "F"), while the southbound approach is estimated to experience the least amount of delay (approach LOS "B"). This projection is consistent with the estimated existing conditions at the intersection. Although not reflected in the projected volume-based LOS as being deficient, the intersections that make up the Brisco-Halcyon-US 101 Interchange are projected to experience increased delay in the near-term Hampton Inn and Restaurant 17 City of Arroyo Grande (25-1275-10/R863TS(J()I.doc) - _____n________ _ _____ ____ -------------- - -- --------~---- as the result of near-by approved and pending projects. The intersections and the interchange as whole are projected to continue operating at deficient conditions, consistent with existing conditions, Intersections I and 4 are projected to operate at acceptable LOS. All circulation improvements are discussed in a subsequent section of this report, Hampton Inn and Restaurant 18 City of Arroyo Grande (25-1275-10/R863TSOIJl,doc) --.-~----- -------- --~ 1 OAK PARK BLVD,/ 2 WEST BRANCH STR./ 3 WEST BRANCH STR./ 4 RANCHO PARKWA~ WEST BRANCH STR. CAli/NO MERCADO-US lOt NB RANCHO PARKWAY CAMINO MERCAD Ii!':' i5'N' ~i d' Jit L20'(2.7) ';IS'r::'.... L7(1O) <>1Ir il +-<10(40) NNI;' +-173(32B) !I!::? )* .'20(37.) ) p~ . 57(238) ) l. L147( 458) +-208(30') iii (52)34 J iii (73)oe J ('.)34J i i (4")152 -+ N ..~ (7) J" iO~.E. (2B4)75 -+ (2.)29" :1 fiI - N<O N,,_ fG':: 8~ ~,,~ ~~ ~~! ~ 5 WEST BRANCH STR./ 6 BRISCO RDj 7 EL CAMINO REAL/ 8 EL CAMINO REAL/ BRISCO RD. US 101 N BRISCO RD. HALCYON RD-US 101 58 ~j' 'O~ ~i ~N U~ L4II'(408) ~NO' L1!(10) <4- 83(193) j! L 70('20) +- 84(03) d~ +-54(20) . ..(B7) . '52(74) )*l. . 35(B5) )*l. .3(21) (137)0!i-+ i i ii (38)13J iii (238)'!56J i i i (510)'24" ~ N 0" ('03)'" -+ ..~- (24'" -+ ! " )II. - ~ O>N (88)37 " i-~ (350)188" J!!.g ,,~ ;t.~ ~O> ~~ No> iij" ;- ~! -,;- !- LEGEND: xxx - AM PEAK HOUR INlERSECTlON VOLUMES (XXX) - PM PEAK HOUR INTERSECTION VOLUMES , JAMES ~~.4 NE'ilPORT "'~UE ~ eAlGHTQN . . ~ ~ !!: AYENLIE - "'DODSOH ." ... STREET ~ City of Arroyo Grande Figure 5 SHORT-TERM NO PROJECT INTERSECTION VOLUMES 'l? F1., TI&J'IOO4."" 03.J1~)2S-j27S-'O --.- ----- - ----.- ------------.--- SHORT TERM PLUS PROJECT CONDmONS The Short Term Plus Project Condition is the analysis scenario in which traffic impacts associated with the proposed project (i.e. Hampton Inn and Restaurant) are investigated in comparison to the Short Term No Project Condition scenario. PROJECT DESCRIPTION The proposed Hampton Inn and Restaurant project consists of a l04-room motel and 6,000 square-foot restaurant. The project site is located at the northwestern comer of Camino Mercado and West Branch Street. At the time of the analysis, the relationship between the motel and restaurant was not yet determined. The motel and restaurant were conservatively considered as separate facilities with limited on-site trip matching, as opposed to an integrated facility (e.g. convention center). Figure 6 shows the preliminary site plan submitted to the City (dated January 4, 2005). PROJECT TRIP GENERATION Table 6 provides a listing of proposed land uses and quantities, and summarizes the anticipated trip generation from motel and restaurant. The trip generation for the previously approved 24,300 square-foot office building is included to illustrate the incremental change in trip generation due to the change in land use. Trip generation rates were taken from the SANDAG Trip Generation Manual (Revised May 2003). TABLE 6 PROPOSED PROJECT AND PREVIOUSLY APPROVED LAND USE TRIP GENERATION Hampton Inn Per Room 10 Restauran~ High-Turnover' Per KSF 130 ConunorciaI Office' Per KSF 20 Propooed Project Hampton Inn 104 1,040 62 37 25 83 50 33 Hotel-Restaurant Tn), Matchi1l1l 8% (78) (5) (3) (2) (6) (4) (2) Hampton Inn restaurant 6 780 50 25 25 50 30 20 Hotel-Restaurant Trip Matching 10% (78) (5) (2) (2) (5) (3) (2) Pass-By Reduction J 20% (140) (9) (4) (4) (9) (5) (4) ToW 1.524 94 53 41 113 68 45 Previously Approved Project 5 Office Buildings 24.3 486 68 61 7 63 13 51 Net Trip Volume ChaDle 1,038 26 -9 34 50 5S -5 J. Trip rtJte listed is Driveway Rme. The drlvewGy trips an the total "lImber o/trips generated by the sire, calculated Q.I the.fIIM of cwmdatl'le trips (lIew generated trips) and pass.JJy trips (pre-existing. divmetl trips). 2. Pmjkld and Smith, 2000, includes pau-by reduction 3. 20% pass-by reduction (SA.NDAG Trip Gelu!ratioll M(Ulual, Revised May 2(03) GCCOWIledfor after hotel-restallTtl1Jt trip matching Hampton Inn and Restaurant 20 City of Arroyo Grande (25-/275-10/R863TSOO1,doc) -.--.-- -.-------- ..~----~ - - -- __\I\le~Br~nc:h,stre~--+- -- -.---_____ r-.c'--..-.-.---- " t \ \ \ ... - .., '_ .', I '- \ . fic;;.~~*t''t$;f)~; \ Ii' il~i:!!!f ' ... ~ I ; '::! i; i 1 ,_. I. '/:'.' . Or i it!! / I>> \ . , "'",' , 3 " \ i ii!!fUt s"! (3 'Iii!!!!! o."'''''/' ~!. .~." 0, '!\!\Uf i \ t ,', It, ii, 1, ~} [,~, ", !\(lil 1>>1.. lij",,,, 8'\ 1- 'i..'., ,\:: \<~~~:;<'i> :I ,'..-."'" V" . ..',. . ~ ..\., .,.. ... ..": ! , \.:2'5~~:;}l,;!~"i~ 1:\ . /' . ":"~'!:';"':f :i'" ." ':/)~:,',:'::,i~f2~~}f~} ~ I .'. .,....~.' ., I l !" :"',:,'i!::::';::" ,,"...' ''',c i , . Z', ,....i,' f~~ ,</ /,;,":<:", ~ ' .... '1:..'<:'" . .' HUlON.! /!, .~,' ~ . "j rill I "Jili} } I f Ii I I ~ ,,' ~......_...." ., ..., j '5" IJ irr r "'ili J rl i ~ i I~i !II I i I rlf Ii,. 5 i I II I .J J ' "" i~~ I M. r.. r.r..r..!:. ~ I i .. ii iiG ~~ i:O.. ~ ii h 1 n ~~ 1H U I f i . J ~III HamP19DJm!.. ! ~1!!!-l:!Tar2XC2.~rande 1;1 ~'~ ...... ". by AIMItcIn ~ ~I ...11 II I , ----- .........----- _______n____ __n_..o__ As shown in Table 6, the Hampton Inn and Restaurant project is projected to load an additional 1,524 daily trips, 94 AM peak hour trips (53 inbound, 41 outbound) and 113 PM peak hour trips (68 inbound, 45 outbound) onto the local roadway network. The estimated trip generation takes into account limited trip matching between the restaurant and hotel, and restaurant pass-by diversion from existing area traffic. The change in land use from the previously approved office building results in a trip increase of approximately 1,038 daily, 26 AM peak hour, and 50 PM peak hour trips. It should be noted that the hotel and restaurant land uses have substantially different peak hour trip generation characteristics than offices. While the project is three-times the daily volume of the previously approved office (1,524 /486), the peak hour traffic is only 4oolo greater during the AM peak and 8oolo greater during the PM peak. This is because a large proportion of office trips are made during the AM and PM peak hours; hotel and restaurant land uses generally have higher off-peak trip rates than office land uses. PROJEer TRIP DISTRIBUTION AND ASSIGNMENT The directional trip distribution and assignment of project-generated trips was estimated using the City of Arroyo Grande traffic model (last updated August 2004) as the primary tool and supplemented by an understanding of existing and projected future traffic flows and travel patterns within the vicinity of the project site, area demographics, and geographical location of the project site. The Citywide traffic model utilizes TransCAD (Caliper Corp.) transportation planning model software. The distribution of ' 'proposed project only" trips is illustrated on Figure 7. The majority (80%) of the proposed project traffic is projected to be oriented toward US 101. Immediate access for traffic traveling on US 101 NB is provided to/from the project site via the Camino MercadolWest Branch Street - US 101 intersection. The project impacts associated with the US 101 NB traffic are projected to be minimal due to project traffic passing through the least constrained (northbound-southbound) intersection approaches. Access from US 101 SB is provided from the Oak Park ramp intersection and the Brisco-Halcyon-US 101 Interchange. The most direct route for project traffic exiting US 101 SB is from the Oak Park ramp. 14% of the project traffic is projected to utilize the Oak Park ramps based on the assumptions that the majority of visitors would have reservations at the hotel, possess some local travel knowledge, and would utilize as necessary online traveler tools (e.g. Mapquest, Yahoo! Maps). Only 2% of project traffic exiting from US 101 SB is projected to pass through the constrained Brisco-Halcyon-US 101 Interchange. The entirety of project traffic entering US 101 SB is projected to utilize the Brisco-Halcyon-US 101 Interchange. Of the portion of project traffic staying within the City (20% of total project traffic), the majority is oriented south of US 101 (16% of total project traffic.) All project traffic from north of Camino Mercado is projected to utilize Camino Mercado to Rancho Parkway or Oak Park Boulevard. As illustrated on the proposed site plan (Figure 6), access into the project site is proposed to be attained exclusively from Camino Mercado via two project driveways. The southernmost driveway is approximately 200 feet north of the Camino MercadolWest Branch Street/US 101 NB ramp intersection. The second driveway is approximately 70 feet north of the southern driveway. For analysis purposes, a 50 percent distribution split was estimated between the two driveways. Figure 8 shows the "project only" traffic volumes at the study intersections. Hampton Inn and Restaurant 22 City of Arroyo Grande (25-1275-10/R863TSOOl.doc) ~._"-------_.._----- ----------- -_..~._---.-_...- ----- ~ w --- , "\J ?J - 0 \-- \ 0 ~ - ~ ):> ..... ..... --I 0 ~ 0 "\J (;) ~ CJ ..... - 0 ~ J 0- ~ ro ~ --I - ~ - - ! II Q~ /0/0 ~o 0-< {""\O fi"'" ~ "-.~ , ~ ... .<' .." -' -- --- ------ -' - 1 OAK PARK BLVD./ 2 WEST BRA.NCH STR./ .3 WEST BRA.NCH STR,/ 4 RA.NCHO PARKWAY/ "EST BRANCH STR. CAli/NO MERCADO-US 101 NB RANCHO PARKWAY CAMINO MERCADO *' '0''0-;::- LO(O) -;;;--0' L7(9) ';:''0 '!I''!I'::' ':f'!'!I' 0'8' ::''!I' .u l. +-0(0) .J.l. +- 0(0) '!I''!I' L7(9) .J . ,,-3(4) ,,-0(0) .J l. +- 0(0) iti (25)20 J iti (O)OJ (O)OJ it 000 (28)24 -+ g.t!g (28)24 -+ (0)0 -.. --N (0)0 -.. ~~ 00_ .e.~ ~-" -a- ~ 5 "EST BRA.NCH STR,/ 6 BRISCO RDI 7 EL CAMINO REAL/ 8 EL CAMINO REAL/ BRISCO RD. US 101 N BRISCO RD. HALCYON RD-US lOt SB d O'~g L2(3) --0' LO(O) +-1(1) LO(O) '!I''ltN +- 0(0) ~~~ +-0(0) ,,-0(0) .J . ,,-0(0) .J.l. ,,-0(0) .J.l. ,,-0(0) (1)1-+ i i it (2)2J iti (22)20J i t i (25)23-.. ~.S!. .!!oJ!!. (0)0 -+ ~st~ (0)0-+ st~~ ~e. 0" (0)0 -.. 0"'0 (2)2. ~.s.s ~~ ~~~ LEGEND' xxx - AM PEAK HOUR IN'lERSECl1ON VOLUMES (XXX) - PM PEAK HOUR INTERSECl10N VOLUMES , "." ~ NEYlPQRT '''""' " ~ . 1 . < ! ",. BflIGHTON . " " ; GRAND ~ AVEN I J J - i""""" ." I "" STREET City of Arroyo Grande Figure 8 "PROJECT ONLY" TRAFFIC VOLUMES ~ nil: 'lUJTCOa.",", (03.51115) 25-1275-10 ,~--._---- "'-'~--'-~._----- -----._---- SHORT TERM PLUS PROJEer TRAFFIC OPERATIONS Short Term Plus Project Conditions have been simulated by superimposing traffic generated by the proposed project onto Short Term No Project intersection and roadway traffic volumes (Figure 5). Intersections Short Term Plus Project AM and PM peak hour traffic operations were quantified utilizing the Short Term Plus Project peak hour intersection traffic volumes. Table 7 contains a summary of the resulting Short Term Plus Project intersection levels of service. I OakParlt Blvd 1 w.... _S'I SU 101 NOaa-Ramp Signal IS,S B 26.2 C 2 Welt Branch St I CuIiae Meratde - US 101 NB AWSC 12,1 B No 60.3 F y" ~ West Branch St J Rancho Parkway Signal 10.0 B 17,0 B 4 Roacho Pad,way 1 Camino_ TWSC 9,7 A No 10.1 B No 5 Welt Branch St I BrUce Rd'" SIpaI 20,9 C . 24.9 C 6 Brbeo Rd I US 101 Nor6boaltd* SIpaI 20.9 C . ~4,1 C 7 EJ Camino Real I BriIco Rd* SIpaI 22,~ C 42.8 D . El Camino Real/llalcyea ad - US 101 SJrII SIpaI 51.3 D . S63 ~ . Note; WS - Minor Street Approach Level o/Service for 1'wo~WQ)' Stop-Contro/l<<J Intenectio1l3 LOS - Overall Avel'age InteFsecdtm Le\1e/ a/Service/or Signalized and AU~Way Stop-C01Itrolled intersections Delay - Minor Street Approach Delay for Two-.Way Stop.Contl'Ol/ed Intersections Delay _ Overall Average Intersection Delay for SignaliZed and AI/-WRY Stop--ContrOUed intersections .A WSC - All Way Stop-Controlled interJeCtion rwsc - Two-Way Stop-Controlled Intersection Warrant - MUTCD Peak Hour Vohune Warrant-3 (Urban A.reas) -These intersections. whichfonn tAe Brlsco-Haleyon.US 101 interclumge, are in close proximity to each other and Iuwe COM/rablful geometries that limit the traffic volunw able to JKW tllrovgll the t"tersecllo1f3, As such. tM observed traJjic volumes may not reflect the acfllal trtifftc denllmd at the interdumge, thereby rmdtlng In tire estimated WS liated above. &sed onfiut1rer study, the Intersection WS ore wane than whot is calculated/rom the obse1ved tra/ftc volumes. As indicated in Table 7, the West Branch Street/Camino Mercado-US 101 NB ramp intersection is projected to operate at unacceptable LOS "F" during the PM peak hour period in the near-term with the project. This intersection satisfies MUTCD Peale Hour signal warrants, indicating that the peak: hour volume at the intersection is large enough to warrant installation of a traffic signal. Because the eastbound West Branch Street approach is the most deficient approach at the intersection. project-re1ated traffic. coming from the US 10 I SB / Oak Park off-ramp and to/ftom points west of the project are projected to most significantly impact intersection delay. The Camino Mercado approach maintains acceptable LOS "C". With regard to queuing from the southbound Camino Mercado approach, even without the insta1lation of the warranted signal, queuing is not projected to interfere with vehicle entry and exit into the project site, The HCM 2000 methodology does not define a queuing calculation methodology for A WSC intersections, For illustrative purposes, the following queuing calculation is presented: During the PM peak hour, the hourly vehicle arrival rate at the southbound approach is 71 vehicles, while the average delay per vehicle at the southbound approach is 15 seconds. Considering an average arrival rate of I vehicle every 50 seconds (60 seconds / 71 vehicles) and a maximum delay of 30 seconds (double Hampton Inn and Restaurant 25 City of Arroyo Grande (25.1275-10lR863TSOOl,doc) ------ --. ---.--- the average delay), the southbound queue would not exceed two vehicles. The 2oo-foot spacing between the intersection and the southern-most project driveway intersection is therefore adequate to accommodate free project traffic movement. As discussed in the Existing Conditions analysis, the intersections that make up the Brisco-Halcyon-US 101 Interchange are cWTently operating at deficient conditions during peak hour periods. 34% of the project traffic, equating to approxUnately 32 AM peak hour and 38 PM peak hour trips, is projected to pass through the interchange, further increasmg delay. The project share of the interchange traffic represents less than 2% of the near-term volume of traffic projected to be serviced by the interchange. Therefore, the impacts resulting ftom project traffic at the interchange are projected to be minimal. Intersections 1 and 4 are projected to operate at an acceptable LOS. All circulation improvements are discussed in a subsequent section of this report. Hampton lnn and Restaurant 26 City of A.rroyo Grande (25-1275-101R863TSOO1,doc) _.----- - ---- -- '- ~ OAK PARK BLVD./ ~C, "EST B/lANCH STR.I @ "EST B/lANCH STR./ 4 RANCHO PARK"A~ "EST BRANCH STR. CAM/NO MERCADO-US 101 NB /lANCHO PARK"AY CAM/NO MERCAD ii-.o is''N' ~i o;-i J!t "-201(298) 1!~- "- 14(2') -l i~ ..- +-19(40) .J~t +-180(337) 'L ~-"7(4$9) .J ~ .'24(383) . '7(238) .J l. +-263(310) iti (78)......J' iti (73)25....J' (2O)35....J' i t ('22)178 --+ ~;!;:8 (7)3 -., .....- (2.,).8 --+ (2.)29 -., 0>" m.,.;::' ~! ..~- --!3 O'G''IO ~!- -~ ~~~ ~ --- ~ "EST B/lANCH STR,I ~ BR/SCO RDi ~ EL CAM/NO REALI 8 EL CAM/NO REALI BRISCO RD. US 101 N BRISCO RD. HALCYON RD-US tOl 5B - i~~ ~i -~ ~1O "-450(413) "8' "-0(1.) :rI -~~ d~ ......- 84(194) "- 79(120) P;_N +- 84(.3) +- 54(29) . 96(87) .J ~ . 152(74) .J~l. . 35(8') .J~l. .3(21) (131)oe--+ i i it (3I)13....J' iti (258)17.....J' i t i (535)147 -., (1.3)143 --+ (2')41--+ N ~ ~~ "!- (352)1.. -., I Ri.~ ~- (88)37 -., ::. ~ - m -- !!.!. !!!.- m m -0> ..- ~~ !!? -- LEGEND: xxx - AM PEAK HOUR INTERSECl10N VOLUMES (XXX) - PM PEAK HOUR INTERSECl10N VOLUMES , '"'" ~ NEWPORT """" ~ 1 " BRIGHTON ! It UE: . ; . ~ GRAND , , I J j, . - i DODSON ." I ,.. STREET City of Arroyo Grande Figure 9 SHORT-TERM PLUS PROJECT TRAFFIC VOLUMES ~ ..... T1113tc011."",(IWIIOS D-127!-10 .---------- CUMULATIVE BASE CONDITIONS Cumulative conditions refer to analysis scenarios during a future planning horizon year, which is typica1ly assumed to be approximately 20 years in the future. Cumulative Base Conditions scenarios assume partial or complete build out of the existing local General Plan. Within this analysis, the Cumulative Base No Project Condition is a year 2025 "no project" scenario, which includes this existing General Plan build-out, excluding development of the proposed project. General The long-term future year traffic forecasts for this study have been developed using the City of Arroyo Grande's traffic model (updated August 2004). Consistent with the City of Arroyo Grande's future traffic model, the year 2025 has been used as the "cumulative year" of analysis for this traffic study. No significant network changes are modeled in the 2025 citywide model with the exception of the addition of a traffic signal at the West Branch Street/Camino Mercado/US 101 Northbound ramp intersection. Both the Cumulative No Project and Cumulative Plus Project analysis scenarios were analyzed assuming existing lane geometrics and control (as shown on Figure 2) at the study intersections. The City of Arroyo Grande's 2025 Citywide traffic model was utilized to establish cumulative traffic volumes. The traffic model volumes are based on projected population and traffic growth rates consistent with full build-out of the current General Plan. These traffic model volumes have been updated to reflect the latest available development data provided by the City and include revised trip generation estimates for the build-out of the Five Cities Shopping Center and the absence of the previously approved office development at the proposed project site. Figure 10 shows the projected Cumulative Base traffic volumes. Hampton Inn and Restaurant 28 City of Arroyo Grande (25-1275-IOlR863TSOOI.doc) ----------- ---.---- ---- --.---- ------- -...----- 1 OAK PARK BLVO./ 2 /TEST BlUNCH STR,; J /TEST BlUNCH STR./ 4- Ri/NCHO PARK/TA~ WEST BRANCH STR. CAM/NO MERCADO-US 101 NB RANCHO PARKWA.Y CAMINO MERCAD i-::'- - ~~ ..-- SO:: "ii --.. -.... -.. i i L203(321) -.r1>\'1>\' L'7(40) ~~ ~i +-30(70) .."'- +-19<(348) j*l .Ul "- L200(48') .1* .'48(458) ,,--'66(270) j l +-308(384) Iii ('09)...J Iii (80)31.J (32)49.J I i (400)ISS-+ (80)44. t!I 0 """ (38)8. U~ (355)97 -+ ~~~ O'~ --- -00 ...... ~~~ .:::..~ ~"''' _~8 tl- S /TEST BRi/NCH STR./ 6 BRISCO ROI 7 EL CAMINO REAL/ 8 EL CAMINO REAL/ DRISCO Rf). US 101 N BRISCO RD. HA.lCYON RD-US tOt SB ;n- O' jl -'" _0 :!~1=:' !~ "J!'-.r L473(448) if* L 1<(3$) 011' _ +-'24(2SS) :n LI14(182) "-.. +- 97(9B) _110(2') .'35(105) .U .'''''''07) .Ul . 34(B9) .Ul .4(32) (207)11.-+ I i ii (BO)'B.J Iii (28II)1...J Iii (598)171. .. 0 Ii ('84)'''-+ J:.~l (2f)<a -+ .. i- i!!)2. (110)40. (377)181. 1 i i~ :8-" !!~ ~~ -g.!. LEGEND: xxx - AlA. PEAK HOUR INTERSECTION VOlUMES (xxx) - PM PEAK HOUR INTERSECTION VOLUMES , ~4 NEWPORT B~IGHTOO I - ~""""" ~, "" """ City of Arroyo Grande Figure 10 2025 CUMULATIVE TRAFFIC VOLUMES <1f n., 1U3TC01.chr9 (0331D!1) 2$-.1275-10 CUMULATIVE BASE NO PROJECT TRAFFIC OPERATIONS Intersections Cumulative Base No Project peak hour intersection traffic operations were quantified utilizing the Cumulative Base No Project peak hour intersection traffic volumes, shown on Figure 10. and existing network lane geometries and control, with the exception of Intersection 2. Table 8 contains a summary of the resulting intersection LOS conditions, I OU:Park Blvd I W...B...."StISU JOJ NBOn-Romp ffipaJ 19.0 B 3s.o D 2 West Branch St I Camino Mercado. US 101 NB SipaJ 31.5 C . 40,9 D 3 West Branch St I Rancho Parkway SipaJ 14.1 B 18.8 B 4 Rancho Parkway I Camino Mercado .TWSC [0,0 B No [[,0 B No 5 Wett Brancb St f BriKo Rd- SIpaI 22,4 C 27,8 C 6 BriJco Rd I US J01 NOI'1blNtDDd* Slpal 24.4 C 41.0 D 7 El Camino RealI Brisco Rd. Slpal 29,2 C . 51., E . 8 Ef Camino Reali Haleyo. Rd - US 101 SB" - 59.9 E - 62.5 E - Note: . LOS - Minor Street Approoc/l Level ofSrIlceJor 1Wo-Way Stop-Conrrolled 1nm-$ectioNl LOS - Overall Average InterseCtion level a/Service/or Signalized and All-WilY Stop-Controlled intersections Delay - Minor Street Approach Delay for Two-Way Stop-ControJled Intersections Delay - Overall Average Intersection Delay for S.ignalized tmd All-Way Stop-COIItro/led mlersecttons AWSC - All Way Stop-Co,,/rOlled inJenecJion TWSC -1Wo-WD)' Stop-Controlled Intersection Warrant - MUTCD Peak HolI/' Yo/ume Warrant-,) (Urban Areas) .nese illtersectiolls, whlch/orm the Bris~HQlcyoll.US IOJ illterclumge. are in close proximity to <<lcn other and hGve constrained geotMIrlcs that limit the traffic VO/1UfIeS able to pass through the IlIters<<tlons. A.s such, tluJ observed trtJjJicvolumes may not reflect lite actual traffic demand at the interchange. thereby resultfng /11 the estimated LOS /lued above. Based onfurther study, the inlenecdon WS IJ1"e wt>>'SI dum what is calculated from the observed traffic volumes. Ail indicated in Table 8, planned signalization of the West Branch SlICamino Mercado - US 101 NB intersection is projected to result in LOS "D" at the Caltans-acceptable standard of cusp "C/D" during the PM peak hour period. The existing deficient conditions at the Brisco-Halcyon-US 101 Interchange are projected to remain in the Cumulative Base No Project Condition. All other intersections are projected to operate at acceptable LOS. All circulation improvements are discussed in a subsequent section of this report. Hampton Inn and Restaurant 10 City of A.rroyo Grande (25-1275.10/R861TSOO],doc) -----....-------.- ___n___ ------- ----- --- ...- CUMULATIVE BASE PLUS PROJECT TRAFFIC OPERATIONS Cumulative Base Plus Project Conditions have been simulated by superimposing traffic generated by the proposed project onto Cumulative Base No Project intersection and roadway traffic volumes (Figure 10). The resulting Cumulative Base Plus Project traffic volumes are iUustrated on Figure I J. Intersections Cumulative Base Plus Project AM and PM peak hour intersection traffic operations were quantified utilizing the Cumulative Base Plus Project peak hour intersection traffic volumes (Figure II) and existing lane geometrics and control as shown in Figure 2 (excepting the proposed signal at study intersection 2) at the study intersections. Table 9 contains a summary of the resulting intersection LOS conditions. I Oak Puk Blvd/West Bronch St/su 101 NBOo>-Ramp Signal 19.1 B . 35.8 D 2 West Branch 8t I Camino Mercado - us 101 NB Sipal 32,4 C 42,3 D . 3 WC8t Branch 8t / Rancho Parkway Signal 13,7 B . 18,7 B 4 Rancho Parkway I Camino MClCIdo TWSC 10.0 B No 11.0 B No 5 We BnmdJ St I Briteo Rd- SIpaI 20.1 C 30,2 c 6 Briaeo Rd I US 101 N.....boUJad... SJpaI 24.1 C . 45,2 D 7 EI Camino RealI BriKO Rd. SfpaI 30.6 C . 64.4 II - . EI Camino Reali H"~. Rd.. US 101 0. SJpaI 61.1 II - 65.4 E - Note: LOS - Minar SlruJ Approtu:/l Level ofSetviceJor 7Wo-WGJ' Stop.ControUed InJerleCtlon.r LOS-Overall Average I1J/er'SecUoJl LeveI afServlce/or Signalized and A.lI-Way Stop-Controlled Intersections Delay - Minor Street Approach Delay for 7\vo-Wt.I)' Stop-C<mtrolled intersections De14y - Overall Average Intersection Delay to,. Signalized and All-Way Stop-ConthJJld intersections AWSC - Ail Way Stop-Controlled intersection TWSC - Two-Way Stop-Controlled Intersection Warrant - MUTeD Peak HOW' Volume Wammt-3 (Urban .Areas) .These intersections, whichfarm the Brlsco-Holcyon-US 101 interchange. are in close proximity to uch other curd have constrailted geometries that limit the traffic volumes oble to ptlS8 through the intenections. As such. the observed traffic volume.r may tIOt reflect the actuoI h'aflic demand at the interchange, thereby resulting in the estimated LOS luted above. Bused onJurther study, the intersection LOS Q1"e wone tlum what is calculatedfrom tluJ obsetwd tmffic volumes. As shown in Table 9, the Cumulative Base Plus Project traffic volumes at the improved Camino MercadolW est Branch Si. - US 101 Interchange are projected to result in intersection LOS "D" at the Caltrans-acceptable cusp of "C/D". The 95th-percentile queue calculated during the PM peak hour period is projected at 120 feet, which is within the storage length available on Camino Mercado before the project driveways (200 feet). The existing deficient conditions at the Brisco-Halcyon-US 101 Interchange are projected to remain in the Cumulative Base Plus Project Condition. All other intersections are projected to operate at acceptable LOS. All circulation improvements are discussed in a subsequent section of this report. Hampton inn and Restaurant 31 City of Arroyo Grande (25-1275-10/R863TSOO1.doc) ----- - -.......---.- -"-- .--- ------~_....._------ -- 1 OAK PARK BLVD/. 2 "EST BRANCH STR.I :3 "EST BRANCH STR,I 4 RANCHO PARKWAY{ WEST BRANCH S 'R. CAMINO MERCADO-US 101 NB RANCHO PARKWAY CAMINO MERCAD ~"'~ 'm'-- ~i ~ ~:;:, ~- =:q~ I; "N in L203(321) L24(40) -';<f Jrt "',.. ~.. )~l 1-30(70) +-1'4(348) :;; t::: L200(""') ) ~ .151(..2) . 00(270) ) l 1- 3'0(3113) Iti ('34)88 -1' Iti (80)3' -1' (32)411-1' It (5'0)'82 --+ "~" (38)6 -., H~ (38')'21--+ (80)# -., tQ.. ~ 1:j 2~ ~-- ig; "'''''' ...... ~'" ~~~ i:!- S "EST BRANCH STR,/ 6 BRISCO RDI 7 EL CAMINO REAL/ 8 EL CAMINO REALI BRISCO RD. us 10/ N BRISCO RD. HALCYON RD-US 101 S8 i~ 8'~i' ~~ "}t L470(""2) N '" L ,4(35) <Ot--125(259) J1 L"4(1I2) J_ 1- 97(11<1) d% +-se(2S) .'35('05) .'58('O7} ) ~ . 34(0') )~l .4(32) (208)"0--+ I i It (02)'0-1' Iti (3'O)'eo-1' It i (023)114-., ('94)'55 --+ (20)40 --+ _ .:5: ~ ~- ("0)40 -., J:.~l (379)'13 -., I i~ ~8 ~i :Si~ 8.!~ '" - ~ ~ ~- 12.- ~ LEGEND: xxx - AM PEAK HOUR IN~SECT1ON VOUJMES (XXX) - PM PEAK HOUR IN~SECTION VOlUMES , ~ NEv.fIOR .- . . . 1 < BRIGHTO . . ; ~ "." , I J - 5 DODSoN WAY I . ",,,, City of Arroyo Grande Figure 11 2025 CUMULATIVE PLUS PROJECT TRAFFIC VOLUMES ~ n.. 1M.:,.rc_.. 0331011 2$-.I27S-IO ._~~ ------------ RECOMMENDED CmCULATION IMPROVEMENTS This section presents recommended base improvements as well as project-related mitigation measures at the study intersections based on the findings from the analyses presented in the prior sections of this report. A summary "Mitigation Matrix" of intersection LOS under all analysis scenarios (without and with improvements) is attached as Appendix Table 1. Existing Conditions The following improvements are recommended under Existing Conditions: West Branch Street / Camino Mercado/US 101 Northbound Ramos 1nterchansre - This intersection currently operates at LOS "E" during the PM peak hour period under existing peak hour conditions with existing lane geometrics and control. The required circulation improvement suggested is consistent with the current City of Arroyo Grande Capital Improvement Program (FY 2003-2008), which recommends traffic signal installation. With this improvement, acceptable LOS "C" or better is projected for AM and PM peak hour periods under existing traffic volume conditions. Brisco-Halcvon-US 1011nterchansre - Intersections 5, 6, 7 and 8, which form the Brisco-Halcyon-US 101 Interchange are estimated as operating at unacceptable LOS under Existing Conditions. Required circulation improvements recommended to achieve acceptable LOS at these intersections are consistent with the approved Project Study Report (PSR) for interchange improvements on US 10 I at Brisco Road/Halcyon Road (Dokken Engineering, September 200 I). It is expected that existing deficiencies will be resolved as long as the City is active in moving forward with the near-term modification of the US IOI/Halcyon Road/Brisco Road interchange. Short Term and Short Term Plus Project Conditions The Shart Term scenario refers to the incremental traffic impacts attributable to near term projects within the study area circulation system under existing conditions. With the mitigations recommended under Existilig Conditions, all project intersections under Short Term No Project and Short Term Plus Project Conditions operate at an acceptable LOS and no additional mitigations to improve intersection traffic operations are recommended. Cumulative Base Cumulative Base Conditions establishes a baseline cumulative condition scenario in which the proposed Hampton Inn and Restaurant project site is assumed to remain undeveloped (i.e. a "vacant" project site) through year 2025, and year 2025 model land uses are assumed elsewhere based on a full build-out of vacant lands per the City of Arroyo Grande General Plan. The long-term future year traffic forecasts for this study have been developed using the City of Arroyo Grande traffic model. Consistent with the City of Arroyo Grande's future traffic model, Year 2025 bas been used as the "cumulative year" of analysis. Brisco-Halcvon-US 1011nterchansre - Intersections 5, 6, 7 and 8, which form the Brisco-Halcyon-US 101 Interchange are estimated as operating at unacceptable LOS under existing conditions. The unacceptable conditions would likely be further aggravated under Cumulative Base Conditions without mitigations. Required circulation improvements recommended to achieve acceptable LOS at these intersections are consistent with the approved Project Study Report (PSR) for interchange improvements on US 101 at Brisco Road/Halcyon Road (Dokken Engineering, September 200 I). It is expected that existing and possible future deficiencies will be resolved as long as the City is active in moving forward with the near- term modification of the US 10 I/Halcyon Road/Brisco Road interchange. Hampton Inn and Restaurant 33 City of Arroyo Grande (25-1275-10/R863TSOOl,doc) ~-- ----- ----- - Cumulative Base Plus Project Couditions Cumulative Base Plus Project Conditions superimposes the project-generated traffic volumes onto the Cumulative Base Conditions traffic volumes Brisco-Halcvon-US JOllnterchanlle - Intersections 5, 6, 7 and 8, which fonn the Brisco-Halcyon-US 101 Interchange are estimated as operating at unacceptable LOS under existing conditions. The unacceptable conditions would likely be further aggravated under Cumulative Base and Cumulative Base Plus Project Conditions without mitigati!lns. Required circulation improvements recommended to achieve acceptable LOS at these intersections are consistent with the approved Project Study Report (PSR) for interchange improvements on US 101 at Brisco RoadlHalcyon Road (Dokken Engineering, September 2001). It is expected that existing and possible future deficiencies will be resolved as long as the City is active in moving forward with the near-tenn modification of the US 101/Halcyon Road/Brisco Road interchange. Hampton Inn and Restaurant 34 City of Arroyo Grande (.25- J 275-JOIR863TSOOJ,doc) --..---.----- --..--------- ~-- APPENDIX INTERSECTION LEVEL-OF-SERVICE SUMMARY ("MITIGATION MATRIX") LEVEL OF SERVICE AND TRAFFIC SIGNAL WARRANTS WORKSHEETS --- _._.~-_. ...--.-..----...-- ~---_._--~---_... ..-- -_...-._-- APPENDIX TABLE 1 HAMPTON INN AND RESTAURANT TRAFFIC IMPACT STUDY SUMMARY OF INTERSECTION OPERATIONS ~! ~ . ;:! j ~ ;:! ~ ~ ~ ~8 'C 'C ~ - '" 2 '" - I - - MITIGATION MA -~ "' ! !. ] "'- 1! gj -SS ~f ~1 j j~ ....~ ~- h ;a:;' "' ~.... ;a AM PEAK HOUR . . . . . ILl B I'" C . . . . . . . '/tort Term Phis Pro 'eel 20.. C .... C W 0 51.3 rt Term Plus Project (with Mitigation) . . . . . . . . CuImdaIive No Pro 'eel '%.4 C 2U C '9.2 E .... Cll1IIlIIDtive No Project (with Mitigation) . . . . . . . . Cumulative Plta Pro 'eet ,e.t C ...1 C .... E 61.8 CwnulatiwePlus Project (with Mitigation) . . . . . . . . PM PEAK HOUR . fIg (with Mitigation) . . . . . . . '/tort Term No Pro 'eel 33.0 C 3... C 33.3 E 56.7 Short Tum No Project (with Mitigation) . . . . . . . Short Teme Plus Pro 'eel .... C 3U 0 .... E .... Sltort Term Phu Project (with Mitigation) . . . . . . . CIImukuive No Pro 'eel ".1 0 .... E 5L' E .... Cumulative No Project (with Mitigation) . . . . . CUlludalive Plus Pro 'eet 3U 0 .u E .... E .... CumuI. Phu Project (with Mitigation) . . . . . . . OJrR - 0vetfI0w QmditjQl1S, LOS - Level ofSuvlce Note: 7JIe miItiImtm acceptable standard for City UtkrsectlOM Is LOS C and for Stale i1Iten<<:tioM Is the cu.rp of WS CID. .RetptiretJ tkwlopment improvements 1'f!COttUMItded to achiftw accept4bk LOS at tIdJ ~ an CfNUI.JteIttwidl411 apJ1I'OVftI Project Study Report (PSR)for ~ Impt'owmenb' on US 101 at Brisco RDaJ-Ha/cyoll RotId (lJokkm E1IgInemngfor the City of A,17'OJ'O Grtutde. $eptmtber 2(01). OMNI-MEANS Ltd. 41812005 25-1275-10 t863e02_LOS01,xJs ------ -------- -- ----._- ..---------- '- . ATTACHMENT 5 MEMORANDUM Date: To: WALLACE GROUP From: CIVil ENGINEERING Via: Jill Peterson CONSTRUCTION MANAGEMENT Subject: Sewer Study for Hampton Inn and Restaurant - Updated LANDSCAPE ARCHITECTURE This technical memorandum presents the sewer capacity study for the proposed MECHANICAL Hampton Inn and Restaurant. This memo presents Hampton Inn and Restaurant flow ENGINEERING calculations and peakiog factors and how such flows may impact the SSLOCSD trunk PLANNING system. The Arroyo Grande Wastewater Master Plan (AGWWMP),' 'adopted in PUBLIC WORKS November 2001, was updated relative .to existing and future impacts from this project. ADMINISTRATION SURVEYING I Location and DescriDtion GIS SOLUTIONS WATER RESOURCES The proposed Hampton Inn and Restaurant project site is located on the corner of WALLACE SWANSON Camino Mercado and West Branch Street (see Figure 1); West Branch St parallels the INTERNATIONAL east side of Highway 101. Other establishments, in the project vicinity along West Branch. Street, are the Five Cities Center to the north (upstream sewer flows in relation to the project site) and the Oak Park Plaza'to the south (downstream sewer flows in relation to the project site). There are business complexes along Camino M(lrcado (upstream sewer flows in relation to the project). Zonina The zoning for this project site is Mixed Use (MU). The AGWWMP projected future average daily flows of 1',064 gpd, 4,200 gpd, and 1,500 gpd to account for potential Office, Restaurant, and Retail respectively. It appears from this study that flows from Hampton Inn and Restaurant will exceed that projected in the 2001 AGWWMP by approximately 17,000 gpd. Sewer Analvsis Criteria Wastewater flows were estimated and calculated as follows: . For the Inn - 110 rooms 0 Average Daily Flow {AD F) of 160 gallons per day (gpd) per room was used, resulting in a full occupancy of 17,600 gpd maximum day. WALLACE GROUP 0 Assume occupancy rate of 70% which results in 12,320 gpd ADF - this is the value used for this analysis. A California COfpornion 411 5 BROAD ST . For the Restaurant - 200 occupants, 15 employees, 3QOO sf of seating, 3000 sf SUITE 8-5 of prep area. SAN LUIS OBISPO CALIFORNIA 93401 0 Assume 300 meals per day @ 40 gallons per meal.; therefore 12,000 gpd ADF. T 80S 544-4011 - F 80S 544.4194 . Metcalf & Eddy, Wastewater Engineering - Treatment/Disposal/Reuse. zM Edition www.w.IJ.lcegroup.UJ ~ ----.,-._- ~-_._- Subject: April 1, 2005 Page 2 of 4 Peaking factor for this project is assumed at 3.0, which is consistent with the city wide peaking factor used in the AGWWMP. Table 1 - Summary of Project Flows Flow Contributor Flow Units Inn 12,320 gpd Restaurant 12,000 gpd 24,320 gpd Total Average Flow 17.0 gpm 0.038 cfs Total Peak Flow (3 x Average) 51.0 gpm 0.114 cfs The total peak flow (Table 1) was added to the updated sewer model, which includes upstream developments that were not included in the AGWWMP (see Table 2). This data is presented In the model spreadsheet titled Exhibit B - Build-out Flows for Hampton Inn and Restaurant. The pipes that were analyzed are shown In bold in Figure 1. The model spreadsheet titled Exhibit A - Existing were existing flows as stated in the AGWWMP reflects existing conditions in 2001, which shows adequate capacity. This data is included as reference. It should be noted that the AGWWMF! stated excessive storm water inflows lJpstre,arn of Lift .~~~~"m~. ~e~e~o:n~~~~r=k fl~:~V~$~~~~m'~*~/&r~~~~ffij~~ ~~=~~ monitoring for the existing pipes at Camino Mercado and West Branch Street is available. future projections stated in the AGWWMP including the Hampton project and other recent developments will be used (as shown in Exhibit B). Model Results This sewer model was generated .by determining and analyzing the sewer pipes that would convey the additional Hampton flows, and inputting this data into the sewer model spreadsheet developed by Wallace Group. Manning's Formula for open channel flow was the basis for this computer model and the Manning's coefficient n=0.013 was chosen to be consistent with the value used in the AGWWMP. The proposed connection for the project sewer main is Pipe 1124 ~ on Camino Mercado (see Figure 1 and Exhibit B), arid sewer flows will be conveyed in a northerly direction by '. the sewer main along West Branch St (Pipe 1010, et al.) T . to Lift Station 1. D Sewer capacity criteria used in this analysis were the ratio of depth of flow to the diameter of pipe (dID) (see L/ adjacent figure) at peak flow and the peak flow velocity. "~ j The peak flow (dID) for an 8" to 12" main should be a maximum of 50% . In this analysis, the largest diameter sewer main is 12" (1258, 1260, 2163) near Oak Park Ave, which flows directly into Lift Station 1, As seen in Exhibit B, column L, all dID at peak flow is near the 50% criteria. . Subject: April 1,2005 Page 3 of 4 Peak velocity in gravity sewers should be a minimum 2 fps and below a maximum 10 fps and as seen in Exhibit B, column N, all velocities are well below 10 fps but some pipes 1113,1124, and 1008 are below the minimum 2 fps. Pipe 1113 and 1008 are areas. of concern but are upstream ". of the project so it d07s not directly apply to this analysis.f'jpe1124.is below 2 fp!!. ~ut;'1.9.tRsIs'J '" an acceptable value. . , ' '.. ..... . . .... -.'. ,Ba!!E!~ on,ihe..?R9yeanalysis, there Is adequate sewer capacity for theprop~sed Hampto~'iri~ J :'and Restaurant. ; . oj , . Flow Contributions Flow contributions of this project were determined by comparing Hampton peak flows to the peak build-out flows conveyed by the 8" and 12" sewer mains. Build-out flows of other proposed developments were included in this analysis (see Table 2, and Figure 2). Table 2 - Build-out Flows of Other Proposed Developments Proposed Developments Average Average Peak Pipes common to Hampton (not projected In AGWWMP) Flows ~~~~~ Flows project (ood\ (cpm) Condominiums (60 units, 2.0 p/du) 7,800 5.4 16.3 1010 Apartments (22 units, 2,0 p/du) 2,860 2.0 6.0 1258,1260,2163 Oak Park Tract (35 RSF, 2.4 p/du) 5,460 3.8 11.4 1258,1260,2163 Total (other developments) 16,120 11.2 33.7 Hampton Inn and Restaurant 24,320 17.0 51.0 Total (other developments including 40,440 28.2 84.7 HamDton) Based on AGWWMP future Drolection 65 oDd/Derson Future conditions (see Exhibit B) to pipes 1010 and 2163 were chosen for this analysis. Percent of peak flows with total flows to Lift Station 1 was also analyzed; since there is current flow meter data (August 2004) that wO\lld give an accurate picture of total flows to West Arroyo Grande. This analysis is summarized in Table 3. . Table 3 - Flow Contributions by Hampton Inn and Restaurant. Sewer Main Build-out Peak Flows Hampton Peak %lIows (w/o Hampton) (cfs) Flows (cfs) contributed bv HamDton PiDe 1010 (8" Sewer Main\ 0.3677 0.114 31.5 PIDe 2163 (12" Sewer Main) 1.059 0.114 10.7 Lift Station 1 1.132 0.114 10.2 SSLOCSD Trunk Svstem The sewer flows from West Arroyo Grande are conveyed to the SSLOCSD Wastewater Treatment Plant through the SSLOCSD Trunk System. The West Arroyo Grande sewer connects to this trunk system at the comer of d South Elm S Hampton sewer flows. enter into Lift Station 1 Subject: April 1,2005 Page 4 of 4 "__:,~__~:.'"":-"':"~"'""'~..~7:--":~' -:-".-,.- _ ":' -.,~_ -':-""'."',~ _ '''' _" _,':", _ ", ',_ _ ',_ _ _ _, _ _ "',. . variable' ir~q~~ncy,dfive (YFD)' pumps ~ tha* ,will :,#' 'lncrease)heeXJstingpump peak 'floWS;. j therefore;"' future sewer capacity will be the same-aswhat is stated in the AGWWMP"\vhich shows adequate hydraulic capacity at the point of connection to the SSLOCSD Trunk System and to the WWTP. Because of the increase of average flows from upstream developments, hydraulic analysis was performed on the downstream pipes of Lift Station 1 up to their connection to the SSLOCSD Trunk System (see Exhibit C for existing and Exhibit D for build- out; also Figure 2). Average flows for both existing and build-out conditions result in a dID below 50% (see Exhibit C & D, column K). Although there will not be any capacity issues at the point of connection to the SSLOCSD Trunk System, there will be a 5% addition to the total future flow volume conveyed at this point of connection, at which the flow rate will be controlled by Lift Station 1. Caoitallmorovements ,'!h!I~~~['~2"caPitaj,J.mp.~'!,~~~,J)ige~~~i9I.t'J!~j)M~~.~?~ev':f!..~ .is.tecommendedtha!} ;.L,~,,-S~~~}"~e9.,!~~!~,~mp!~!~~p~Qr.to:.occypa.~o/. J ' ,-". RCD:SGT:rcd Cc: Jill Peterson N:\232-Arroyo Grande\2324405. GeIIetaI Consulllng\43. 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MEMORANDUM Date: April 1 , 2005 To: Don Spagnolo, Victor Devens, Rob Strong WAllACE GROUP From: Steve Tanaka, Raymond Dienzo ~ CIVIL ENGINEERING Via: Jill Peterson CONSTRUCTION MANAGEMENT Subject: Wastewater Analysis - Hampton Inn and Suites - Response to Comments LANDSCAPE ARCHITECTURE MECHANICAL ENGINEERING This technical memorandum presents the responses to the comment letter reference PLANNING number CUP-04-009, regarding the Hampton Inn and Suites wastewater analysis. PU8LIC WORKS . ADMINISTRATION The comments along with the responses are presented as follows. 'SURVEYING I GIS SOLUTIONS . Comment 1 - Make recommendations for mitigations measures utilizing a maximum WATER RESOURCES dID of 50% WALLACE SWANSON INTERNATIONAL Response: The pipes that will receive peak hour floWS resulting in diD over 50% are 1008,1006, 1258, 1260,and 2163. . Pipes 1008 and 1006, with a capacity of 63% peak flow. are upstream of the Hampton project, and are not In the scope of this analysis. . Pipes 1258, 1260 and 2163 receive build-out peak hour flows resulting in a dID of 54% peak flow. These pipes have a 12" diameter and because the diD Is marginally over 50%, upgrades to these pipes are not recommended. Comment 2 - Provide a table with the proposed average and peak flows for other proposed projects used in the build out , Response: See Table 2 in the report section "Flow Contributions." TablS 2 shows a summary of the proposed average and peak flows for other proposed projects. used in the build-out. These developments are additions to the future projections estimated in the AGWWMP. Victor Devens provided the development locations. WALLACE GROUP Comment 3 - Clarify whether Exhibit "A" had other proposed project flows added to the A.Cllllornll Corporation flows defined in the AGWWMP 411S 8ROADST SUITE B-5 ReSDOnSe: SAN LUIS OBISPO Exhibit A Included flows from the Five Cities Center since these flows were not CALIFORNIA 93401 hydraulically analyzed in the AGWWMP; although their flows were considered existing. T 805 544-401 t For this analysis, consider Exhibit A as a reference. - F B05 544-4294 www.walllcegroup.us . Subject: April 1, 2005 Page 2 of 2 Comment 4 - The report does not adequately analyze or discuss the impacts to facilities downstream of Lift station No.1. Due to the installation of variable frequency drive pumps in Lift Station No.1, the average flow downstream will be higher. Therefore, for example, instead of an 18" pipe to accommodate the flow as determined in the AGWWMP for the Walnut Street upgrade, perhaps a 21" pipe wil/be necessary ReSDonse: Further analysis was performed on the downstream sewer pipes from LS1 (see Figure 2). The results were tabulated in Exhibit C for existing conditions, and Exhibit D for future conditions. The peak flows for future conditions will remain the same since the peak flow of developments upstream of LS 1 are controlled by the peak pump flow of LS 1. But since LS 1. will be upgraded with variable frequency drives, the increased average flow was analyzed with the added flows from the proposed projects upstream of LS 1. The average flow diD for Build-out conditions (see Exhibit D, column K) shows that there is adequate capacity for all of- the SSLOCSD trunk sewers. All upgrades proposed in the AGWWMP were based on peak flows. This analysis shows that the 18" Walnut Street upgrade will be sufficient. Comment 5 - Provide the license number and expiration date for the engineer preparing the study, ResDonse: Engineer in responsible charge - Steven G. Tanak~, PE, C49779, 9/30/06 RCD:SGT:rcd Cc: Jill Peterson M:\232-I.rro)'a Cbnde\232~ - Gener8I ConsuIVng\43 - Hampton 1M Sewer Analysi~ Inn Sewer Study Report~..,1eI1ts rev.doc ,. - - .. ._- If! .' iii " .- If! ""'Oii >- w a s:. .t, "0- z c~ w ... 1;11 ~ '6 0 ~c i1\ ~\ < ~ ~ u ~r w ...~ 0 ~ '" Q)~Q) 0 ~ '" ""ct~ 0.. Q i. '6 :s . Q) \:: ~~ ~uU) D o ~, \.\.(1)'" '" ~, _...0 1-,~. ~Q) ~ ; a,.Q. "-\ ',,- 0 U (I) ... ~ . ~.. ~ 1.,(.4 .U'M.llttYd ,~,,, f; '.; , ~? ";'-?".> '" \ ,. -< w \ \\. ~ \'- w <:> J ... Z <. '" ~ 0 ~ 't .~~ , \ , z. ;r, ~ ~ 0.. " -< x .::::~:~~~~;.::.~-.::::.~..:..""U -, ,:-' -,-- AILJ -.---- , " ..... .,," ' .- ..,' --=-~~~~-- ~~ ::=------- ./ 1>) >JI --~ ~~ s w 0 S:~ 'Z << t::S 1 c.~ '" 0 '" k' '" ~ ~\ N.tI1C 0 .~~ '" ~ -, _... tI1 Q t ':11/1... '5 ~ mCIn ~ ;3')" \L.~~ Q JI. U '" k' ; 0._ 't",; Q..1 :n ~ ~ 1 . ,,,.,..,"-" \ J ,~,,~'ULj ~~ ., -- ~ . _./\ .-- --~.~-- ~ <....., \ ' '., .;: ~ ... \ ' " ~ ~.. 7'-.\~;, ~ " -, .-,' ~ ...' .../ __---..--..-- 111> -- - -- - ~- 1IiI"..,......... u.'"' - ,'... K ,.~ \ ~",,,, ...., ~ OJ..0w/6" . -.......... \ . " .... ~ .- ~ :~ r" -,;..o"j- '\ -' r- .. ~ , ~--: : . ..)to .. ,,' .;'-'~ \ :.~ , , ~ ........ '% ~ 'i- .,,-'" ..,~ .. .- . It '; ~, - ::> 1 ~ '1. ~ :'.. , \!S , \. , '" " .. i " g " . " "i \ " f'> '/.~.: . . .~ ,:~,.", / /\ .' -~.,., ~ . ~. '" . . .~ \; , g j . , ?i . << ~ '" , ,__.--=-:.6 \ 71~' . i~ <n- -,...' ~ \, , \0;1<<: . -,,-. v<' \ \ '~ ~u ' ':=:::: ~ ;t. ~!..:III"" } ~ "II < -- '" --- -- " --~ - ~?~$;~;-=;. C::-~d~'~' . , . ~ -----. .._-- 9.e. CITY OF ARROYO. GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will conduct a Public Hearing on TUESDAY, MAY 10, 2005 at 7:00 p.m. in the City Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following item: PROPOSAL: Consideration of proposed Resolution adopting State afford ability housing standards and associated I calculation criteria for determination of maximum I sales price for affordable housing units. I REPRESENTATIVE: City Manager Any person affected or concerned by the proposal may submit written comments to the Office of the City Manager before the City Council hearing, or appear and be heard in support of or opposition to the proposal at the time of the hearing. Any person interested in the proposal can contact the City Manager's Office at I 214 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473- 5404 during normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Ke~~~ Publish 1 time, The Tribune, Friday, April 29, 2005 I I i L___ -----~ MEMORANDU~ , TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGE SUBJECT: CONSIDERATION OF ADOPTING STATE AFFORDABILlTY HOUSING S ANDARDS AND PROPOSED CALCULATION CRITERIA FOR ETERMINATION OF MAXIMUM ALLOWABLE SALES PRICE FOR FFORDABLE HOUSING UNITS DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the Council approve the ached resolution adopting State Affordable Housing standards and proposed cal ulation criteria for determination of maximum allowable sales price for affordable hou ing units. FUNDING: The", . 00 pmjected po,' 10 the City from the P;OO,"" "".",e,. The """'0"'000 is estimated to change the maximum allowable s les price from $297,926 under the County formula for a three-bedroom moderate-inc me unit to $256,660. DISCUSSION: ! , At the April 26, 2005 meeting, the City Council nsidered staff's proposal to modify the City's criteria for determining the maximum lIowable sales price for affordable housing units from the County's formula to the S te affordable housing standards. The City Council indicated concerns with th complexity of establishing the assumptions required under the State formula an felt the issue required additional consideration and public input. Therefore, staff as directed to provide additional analysis, provide options to potentially adopt the City's own formula, and schedule the item for reconsideration as a public hearin . Concern was also expressed regarding staff's recommendation to assume a 1000 down payment in the calculation. The City's Housing Element sets forth inclusio ary housing requirements for all residential projects over six (6) units to include a ercentage of moderate, low and/or very low income units. To fulfill this requirement, rojects are required to establish a deed restriction and enter into an affordable ho sing agreement with the City for each unit. The agreement establishes the eligibi ity and maximum allowable sales price requirements. I ---. CITY COUNCIL CONSIDERATION OF RESOLUTION MODIFYING MAXIMUM ALLOWABLE SALES PRICE FOR AFFORDABLE HOUSING UNITS MAY 10, 2005 PAGE 2 The City has utilized the County's formula for maximum allowable sales price for these units. However, these are not universally established rates. For example, the State and Cities of San Luis Obispo and Morro Bay in San Luis Obispo County all utilize different formulas. As a result of the City's experience thus far, staff has evaluated the current formula with assistance from the San Luis Obispo County Housing Trust Fund. It is staffs opinion the County's formula is too low and results in an insufficient range between minimum incomes required to qualify for a home loan and the maximum incomes allowed to qualify as an eligible family. As a result, it limits the number of individuals and families able to purchase affordable homes even though they are unable to purchase market rate homes. Staff also does not recommend the formulas utilized by other cities be adopted because the amount of subsidy required may limit the number of units actually constructed. The proposed changes were drafted utilizing assistance from the San Luis Obispo County Housing Trust Fund. The advantage of adopting the County's formula was that all calculations were prepared by County staff and no additional analysis was required by the City. However, one of the problems with the County's existing formula is that it is based on the 11th District Cost of Funds Index (COFI), which is a lagging index. Mortgage interest rates increase and decrease long before COFI reflects those changes. Utilizing the proposed formula, the sales price will drop when interest rates increase and increase when interest rates drop. The State formula is based upon the assumption that total housing costs should not consume over 30% of gross income for low and very-low income ownership units and 35% for moderate-income. Therefore, the State formula requires the City to make . . assumptions for housing costs, interest rates and down payment amounts. The State formula starts by calculating the maximum amount that homebuyers may pay for all housing costs. For a moderate-income household, this figure is 35% of the 110% of the area median income adjusted for household size. Various housing costs are subtracted from this figure to determine how much a homebuyer can afford to pay for their mortgage each month. An amortization formula is used to calculate the amount that can be borrowed with that mortgage payment. The down payment assumption is added to that loan amount to set the maximum sales price. Based on prior concerns expressed by the City Council, staff recommends each of the assumptions be linked to a standard index so no subjective estimates will need to be analyzed and determined for individual projects. A simple spreadsheet has been prepared for the formula. The appropriate numbers can be input at any given time a unit is sold to determine the appropriate amount. The following table identifies the factors utilized by the State formula to calculate the maximum allowable sales price and the recommended criteria for each item: S:\CITY MANAGER\STEVE\Council Reports\Affordable Housing Maximum Sales Price S.IO.OS.doc -- ------- --- _______n_ -- ------"- CITY COUNCIL CONSIDERATION OF RESOLUTION MODIFYING MAXIMUM ALLOWABLE SALES PRICE FOR AFFORDABLE HOUSING UNITS MAY 10, 2005 PAGE 3 Factor Recommended Criteria Interest Rate HSH Associates (Nationwide survey of home mortgage rates utilized by banks and lendors and considered most accurate. Property Taxes Based upon affordable housing price Insurance Premiums Survey insurance agents and estimate annually HOA or Assessment Dues Based upon specific project amount Utilities Based upon Section 8 program per bedroom figure Maintenance $20 monthly inflated by cpr annually (Estimate based upon limited expenses that should be necessary for new units) Cash Down Payment 5% The attached table computes the formula for Jasmine Place units utilizing these criteria. This results in a maximum housing cost of $254,908 for a three-bedroom moderate-income unit. The current price for units at Jasmine Place has been $315,255 under the County formula, but has now dropped to $297,926 due to an adjustment in the COFI. The current maximum price is $231,000 in San Luis Obispo and $240,422 in Morro Bay for three-bedroom moderate-income units. It is proposed that the maximum allowable sales price effective at the time the seller enters into a written agreement with the buyer would apply. Therefore, units at Jasmine Place probably will not be impacted by the change since all the units have been reserved. All units in the Parkside development would fall under the price changes. Staff has been coordinating a working group consisting of representatives from the County, each of the cities in the County, and Housing Trust Fund to better coordinate affordable housing requirements. In addition to maximum allowable sales price formula, it also includes efforts to develop a new consistent format and structure to the affordable housing agreement and other requirements. One of the challenges in making the affordable housing program effective is to educate and coordinate with lenders and developers. Countywide standards for agreements and requirements would significantly assist this effort. As a result, the other jurisdictions have expressed interest in potentially adopting the State formula in order to achieve consistency countywide and believe it results in an appropriate maximum allowable sales price amount, including the County. Therefore, if no action is taken, the City may still fall under the State formula in the future if it is adopted by the County. However, staff recommends the City implement S:IClTY MANAGER\STEVEICouncil Reports\Affordable Housing Maximum Sales Price 5.IO.05.doc I ! i , -""'---"-.- - -- --_.--- --------------- ---......--..,--------- CITY COUNCIL CONSIDERATION OF RESOLUTION MODIFYING MAXIMUM ALLOWABLE SALES PRICE FOR AFFORDABLE HOUSING UNITS MAY 10, 2005 PAGE 4 the change at this time so it applies to units that may be offered for sale prior to the County reviewing adopting changes to their criteria. The working group is also developing a proposal to jointly fund and contract with a legal firm specializing in affordable housing to assist the jurisdictions in developing a standard affordable housing agreement. When this item was last discussed by City Council, a number of issues were raised related to terms of the existing agreement, which can be reviewed and addressed through this process. However, it is important to establish standard requirements in order to make development of the standard agreement possible. In addition, units constructed in the Redevelopment Area are already required to meet the State affordable housing criteria. Therefore, by making this change, the City will provide consistency for units constructed within and outside the Redevelopment Area. It is staff's goal to develop a standard affordable housing agreement that can be used on a consistent basis in the future. If the City Council prefers to establish the City's own formula, it can be structured to improve simplicity, but would lose any advantage of standardization with other jurisdictions and with projects within the Redevelopment Area. For this reason, staff does not recommend this option. However, the San Luis Obispo County Housing Trust Fund has assisted staff in developing an alternative formula for consideration that would provide a maximum allowable sales price in the range that staff still feels would be appropriate. The appropriate prevailing interest rate would still need be determined by the City. The alternative formula eliminates all housing costs except for the mortgage payments. Instead of starting with 35% of 110% of median income, it would start with 27%. The amortization formula would then be used to calculate the amount that can be borrowed with this mortgage payment and then add the down payment to set the maximum sales price. An example of the alternative formula is also provided in the attachment. Using 27% of income for the mortgage payment results in a similar maximum sales price as the State formula if there are no homeowners dues or special assessments. As a consequence, properties with homeowners dues and special assessments will not be affordable to as many home buyers. The purchase price is slightly higher in the attached Jasmine Place example because that project includes a homeowner S:\CITY MANAGBR\STEVE\Council ReportslAffordable Housing Maximum Sales Price 5.10.05.doc I L-__ ___ ----_.~- -.--.-- ------ ----_.-- CITY COUNCIL CONSIDERATION OF RESOLUTION MODIFYING MAXIMUM ALLOWABLE SALES PRICE FOR AFFORDABLE HOUSING UNITS MAY 10, 2005 PAGE 5 association fee. In addition, the alternative will deviate farther from the State formula as interest rates and utility costs increase. Under either of the formulas, the maximum allowable sales price calculation for resale by individual home owners who purchased an affordable unit would be the higher of: 1) the calculation on the date the unit is offered for sale; or 2) the owner's original purchase price plus an amount equal to the original purchase price times fifty percent (50%) of the change in the House Price Index of the Federal Housing Board since the purchase date. Therefore, protection is provided to buyers who purchased homes under the existing formula if they attempt to sell their home after a new formula is established. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Adopt the attached resolution adopting State Affordable Housing standards for and proposed criteria for determination of maximum allowable sales price for affordable housing units; - Do not adopt the resolution and direct staff to continue utilizing the existing County standards; - Do not adopt the resolution and direct staff to prepare an alternate resolution to adopt the alternative formula alternative provided for consideration; - Modify as appropriate and adopt the resolution; - Provide direction to staff. Attachments: 1. Affordable Housing Price Calculations for 3-Bedroom Homes 2. San Luis Obispo County Affordable Housing Calculations L _ '~MANAGBR~TE______5"~~ -...--..--" .-.._----'_..~ RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING STATE AFFORDABILlTY HOUSING STANDARDS FOR DETERMINATION OF MAXIMUM SALES PRICE FOR AFFORDABLE HOUSING UNITS WHEREAS, Goal A of the City's Housing Element is to provide a continuing supply of affordable housing to meet the needs of existing and future Arroyo Grande residents in all income categories; and WHEREAS, the City's Housing Element sets forth inclusionary housing requirements for all residential projects over (6) units to include a percentage of moderate, low and or very low income units; and WHEREAS, the City Council deems that it is in the best interest of the City to establish specific standards for determining the maximum sales price for affordable housing units. NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Arroyo Grande hereby adopts the maximum sales price formula and standards for affordable housing units established by the State of California as forth in Health and Safety Code ~ 50052.5, as from time to time amended, and as implemented in Title 25 of the California Code of Regulations. This Resolution shall take effect immediately upon passage. On motion by Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted on this day of ,2005. --- -- ------ RESOLUTION NO. PAGE 2 TONYFERRARA,MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY .~ ---._- Affordable Housing Price for 3-Bedroom Homes Using State Formula for Calculations Based on 4-Person Household and $61,700 Area Median Income Affordable Housing Costs $1,980 (35% ofll0% of area median income adjusted for unit size) Components of Housing Costs Property Taxes (estimated based on affordable price) $270 Insurance Premiums (estimate) $40 Home Owners Dues and Assessments (varies by project) $70 Utilities (estimated) $125 Maintenance (estimated) $20 Housing Costs without Mortgage Payments $525 Funds Available for Mortgage Payments $1,455 (Affordable Housing Costs minus Housing Costs wlo Mortgage Pmts) Loan Amount that can be Financed 6.020% $242,162 (HSH average rate for 30 year fixed rate loans - April 2005) Maximum Purchase Price with 5% down $254,908 ~ I , Alternative Calculation of Affordable Housing Price Affordable Housing Costs $1,527 (27% of 110% of area median income adjusted for unit size) Components of Housing Costs (not used in calculation) Funds Available for Mortgage Payments (not used in calculation) Loan Amount that can be Financed 6.020% $254,217 (HSH average rate for 30 year fixed rate loans - April 2005) Maximum Purchase Price with 5% down $267,597 .----._---- ----- '"'--- 1D.a. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER ~ SUBJECT: CONSIDERATION OF PROPOSAL TO MODIFY AGREEMENT WITH AGP VIDEO FOR CABLECASTING OF CITY COUNCIL MEETINGS AND TO ADD CABLECASTING OF PLANNING COMMISSION MEETINGS DATE: MAY 10, 2005 RECOMMENDATION: It is recommended the City Council: 1) Approve the proposal to modify the City's cablecasting equipment; 2) Provide staff direction on cablecasting of Planning Commission meetings; and 3) Direct staff to prepare appropriate amendments to the existing Agreement with AGP Video for City Council consideration. FUNDING: The cost estimate of ongoing services to cablecast City Council meetings with the proposed new system is $21,000 annually, which is a savings of approximately $7,000 in comparison to the existing contract. If cablecasting of Planning Commission meetings is added, the total annual cost is estimated to be $35,960 annually. Revenue from the Public, Education and Government (PEG) access fee is projected to be approximately $36,000 in FY 2005-06. The proposal also includes a one-time equipment purchase and installation cost estimate of $35,600. The balance in the PEG Access Fund at the end of FY 2004-05 is projected to be approximately $30,000. Therefore, a one-time appropriation of roughly $5,000 will be necessary to implement the proposal. DISCUSSION: At the December 11, 2001 meeting, the City Council approved a contract for cablecasting services with AGP Video to televise City Council meetings and assist in managing the City Government Access Channel. Since then, the contract has been renewed on an annual basis, most recently on December 14, 2004. Public response to the televising of City Council meetings has continued to be positive. At the April 13, 2004 meeting, Council Member Dickens requested, and the City Council concurred, that staff present alternatives for cablecasting Planning Commission meetings. In response, staff has been working with representatives from AGP Video on ~.'--_..'- ---- n_ ______._,,_________. _ ________.._.,____.. CITY COUNCIL PROPOSAL TO MODIFY AGREEMENT WITH AGP VIDEO FOR CABLE CASTING OF CITY COUNCIL MEETINGS AND TO ADD CABLECASTING OF PLANNING COMMISSION MEETINGS MAY 10, 2005 PAGE 2 alternative ways in which to provide this additional programming within available revenue. The results were presented to the City Council at the June 8, 2004 meeting and at the September 22, 2004 City Council/Planning Commission joint meeting. Under the current service contract, the addition of Planning Commission meetings would increase costs beyond what is available from PEG access fee revenue. However, the service increase could be funded with existing PEG access fee revenue under a proposal by AGP Video to replace the existing manual cameras with mounted camera equipment that would be operated remotely from a control room. AGP has also been investigating this change as a way to reduce demands on available staff since their client base has expanded significantly. This would reduce the number of staff required, thereby reducing the cost of the service. Staff investigated this option when the original contract was established, but it was cost prohibitive at that time. Since then, the cost of the equipment has decreased and the City has accumulated a balance from the PEG access fee revenues. While the manual cameras have worked well, the mounted cameras would provide the additional advantage of minimizing any disruption to the meeting from the televising activities. At the joint City Council/Planning Commission meeting, the City Council directed staff to obtain a proposal from AGP Video for cablecasting of the Planning Commission meetings. In response, AGP Video has submitted the attached proposal. If directed to proceed, staff recommends the City target July 1, 2005 for implementation. The storage room behind the Council dais is proposed to be modified to serve as the control room. The door would need to be moved to the other side in order to allow staff to move to and from the room when necessary without having to walk behind the City Council. The system upgrade also includes purchase of the projector, which is currently leased, and installation of a ceiling mounted screen. Another option discussed at the joint meeting is to begin cablecasting Planning Commission meetings on a pilot basis before making a final decision. This could be done now under the existing system or after the new system is installed. However, staff recommends that no more than one meeting be cablecast on a pilot basis prior to installation of the new system in order to ensure that necessary PEG access funds are available for purchase of the new equipment prior to expending funds for other purposes. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Direct staff to prepare amendments to the Agreement with AGP Video to install and implement the new system and begin cablecasting of Planning Commission meetings in July 2005; S:\CITY MANAGER\STEVE\Council Reports\Cablecasting Report S.IO.OS.doc ---...------------------- ..,---- CITY COUNCIL PROPOSAL TO MODIFY AGREEMENT WITH AGP VIDEO FOR CABLECASTING OF CITY COUNCIL MEETINGS AND TO ADD CABLECASTING OF PLANNING COMMISSION MEETINGS MAY 10, 2005 PAGE 3 - Direct staff to prepare amendments to the Agreement with AGP Video to install and implement the new system for cablecasting of City Council meetings only; - Direct staff to prepare amendments to the Agreement with AGP Video to install and implement the new system and cablecast the next Planning Commission meeting on a pilot basis before determining whether to add Planning Commission meetings on a regular basis; - Direct staff to prepare amendments to the Agreement with AGP Video to install and implement the new system and schedule a Planning Commission meeting to be cablecast on a pilot basis when the system is installed; - Direct staff to make no changes to the Agreement and continue with the existing system; - Provide direction to staff. Attachment: 1. Proposal from AGP Video dated April 28, 2005 L S:\CITY MANAGER\STEVE\Council Reports\Cablecasting Report S.IO.OS.doc .. --- - - -- -- --..----------'---- AGP Video, Inc MEMO 1600 Preston Lane, Morro Bay, CA 93442 voice: 805/772-2715 fax: 805/772-4950 agpvideo(a),charter.net slo-span.org DATE: April 28, 2005 TO: Steve Adams, City Manager City of Arroyo Grande FROM: Steve Mathieu and Nancy Castle RE: Proposal for video production/media distribution services for Arroyo Grande City Council and Planning Commission meetings Over the past few months, we have been developing an equipment package to provide Arroyo Grande with its own in-house system. We have attached our current draft equipment list that indicates the direction the system is going and the approximate cost. As we have indicated in conversations with you, we believe we can bring in the system for close to $35,000. With the installation of this system, City Council has expressed the interest in having both the City Council meetings and Planning Commission meetings presented live and in replay on Arroyo Grande Channel 20. Our analysis of City Council meetings find that they have been running 3.5 hours, which is the common average for government meetings. In discussion with Lyn Reardon-Smith, Administrative Secretary, she indicated that the Planning Commission meetings run longer, generally 4 - 5 hours. They have an earlier start time, 6 pm, rather than the 7 pm of City Council, with a newly instituted 10 pm end. Over the past few weeks, we have wrestled with dozens of rate-structure models and potential approaches. We have analyzed past meeting data with each of the models, seeking to find the model that serves both the City and AGP Video the best. The compensation package that appears to do this establishes a two-hour minimum (which also covers special meetings) of $460, with meeting time beyond two hours charged at $110 per hour, calculated on 15 minute increments, rounded up. To achieve a ball-park estimation of cost, we have provided the chart below, based on average meeting times. Time Base Per Total Est # T otais rate hour mtes CC 3.5 460 110 625 24 $15,000 PC 4 460 110 680 22 14,960 29,960 Channel mana"ement 6,000 I Annual Total $35,960 ~._._---- - --- --...--------..-- ------ Arroyo Grande System Bid QTY Seller IDescrlDtJon Model Cosl Total Presentation Svstem 1 B&H Photo LCD Proiector Sanvo PLC-XP50 XGA 11024 x 7681 LCD Pro'ector, 3700 Lumens Wllens 3800 3800 1 B&H Photo LCD Mount Ceilll1Q Chief CEIUNG MOUNT f/SANYO 200 200 1 B&H Photo LCD Soare lama Prolector ReDlacement LamD 400 400 1 B&H Photo Document Camera Elmo EV-2000AF Visual Presenter 1400 1400 1 B&H Photo Pull Down Screen Mfr # 91965 . B&H # DADCC5067GB 300 300 1 Mise Mise Hardware Nuts Bolts Mise Hardware 200 200 eo r u on re 4 SoiiViCanon Remote Cameras Vaddlo ? 1500 6000 0 B&H Photo Video Swltcher EdilOlROlllIOV... Mfr#lVS400' B&H# EDLVS400 1800 0 1 B&H Photo Video Swltcher NewTek VTT41 LIVEIBulO1e 8JnDutVideo r 5800 5800 2 B&H Photo Camera Video Monitors Marshall V-R44P Quad 4' LCD Monitor Unit Rack Mountable 1300 2600 2 B&H Photo 12" Final Monitors Marshall V-lCD12 12.1' LCD Monitor with Wall Mount 800 1600 1 B&H Photo UveF Inserter Bursl-E1ecIronIcs lG-1 Plus Video Logo Generator 629 629 2 AGP VIdeo Dlstrabutlon 1-8 VDA 100 200 1 Mise Mise Hardware Tables Racks Power 5 ' AC Cords, Mise 800 800 Recordlno Hardwlre 3 Frv's Bee Hard Drives panasonic DMR.E95HS 700 2100 1 Music Factory MP3 R8COi'dina Marantz PMD 670 700 700 C lema 1 Mise ICOmnulef & Software stemax For Trtlino I Streamina or Switchina 2000 2000 I TlUlno I Streamlno 0 B&H Photo TlUlna 5V8tem Vldeonlcs TM3000 Character Generator 800 0 0 B&H Photo TlUlna SYSIem Chvron Diaital Pc-codl Character Generator PCI Board Sel 5000 0 0 B&H Photo 11IIina Svstem Chvron DIQIScrlbe Software - for Dlaital PC Codi 1400 0 Channel PrO!l1 mlOII 1 Lelohtronics Channel Proorammlna LEIGHTRONIX MINI- T-NET 1000 1000 3 leiahtronlcs Interface Control!.... Lelahlronlcs 250 750 Audio Hardware 1 Music Factorv Audio Mixer Alesis Murtimix 6 FX 100 100 1 MP3 Player Mise 150 150 1 Mise Cal5 alO other Wirina Mise 1500 1500 75 Mise Lebar Instellatlon two men 45 3375 Grand Total 35,804.00 Vetision 5/5/0512:05 ~.__~_n ------..".- --'-- --..---- .~~.,~_.-