Minutes 2005-06-28
MINUTES
REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
TUESDAY, JUNE 28, 2005
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
'~o CAll TO ORDER
Mayor Pro TemNice Chair Costello called the Regular City Council/Redevelopment Agency
meeting to order at 7:05 p.m.
~. ROLL CALL
City Council/RDA: Council/Board Members Dickens, Guthrie, Arnold, and Mayor Pro
TemNice Chair Costello were present. Mayor/Chair Ferrara was absent.
City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative
Services/City Clerk Wetmore, Chief of Police TerBorch, Director of
Financial Services Pillow, Director of Public Works/City Engineer
Spagnolo, Director of Community Development Strong, Assistant Planner
Foster, and Assistant Planner Bergman.
3. FLAG SALUTE
Homer Clees, representing Knights of Columbus, led the Flag Salute.
4. INVOCATION
Pastor Richard Scharn delivered the invocation.
5. SPECIAL PRESENTATIONS
S.a. Mayor's Commendation Recognizing Greg Nester, Nester Construction and The
Greater Pismo Beach Kiwanis Club for Contributions to the "Let There Be Lights"
Program.
Mayor Pro Tern Costello presented a Mayor's Commendation recognizing The Greater Pismo
Beach Kiwanis Club for contributions made to the "Let There Be Lights" Program. Matt Rice,
representing Greater Pismo Beach Kiwanis Club, accepted the commendation. Mr. Greg Nester
was not present; therefore, staff indicated this presentation would be rescheduled for a future
Council meeting.
6. AGENDA REVIEW
6.a. Resolutions and Ordinances Read in Title Only
Council Member Guthrie' moved, Council Member Dickens seconded, and the motion passed
unanimously that all resolutions and ordinances presented at the meeting shall be read in title
only and all further reading be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
None.
8. CONSENT AGENDA
Prior to consideration of the Consent Agenda, Mayor Pro TemNice Chair Costello requested ~ha~
Item 8.n. be pulled and Council/Board Member Arnold requested that Item 8.0. be pulled.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 28, 2005
PAGE 2
Council/Board Member Dickens moved, and Council/Board Member Arnold seconded the motion
to approve Consent Agenda Items 8.a. through 8.p., with the exception of Items 8.n. and 8.0., as
recommended. The motion carried on the following roll-call vote:
AYES: Dickens, Arnold, Guthrie, Costello
NOES: None
ABSENT: Ferrara
8.a. Cash Disbursement Ratification.
Action: Ratified the listings of cash disbursements for the period June 1, 2005 - June 15,
2005.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the. report of current investment deposits as of May 31,2005.
8.c. Consideration of Agreement with the Credit Bureau of San Luis Obispo and Santa
Barbara Counties for Collection Services.
Action: Authorized the Financial Services Director to execute an Agreement with the
Credit Bureau of San Luis Obispo and Santa Barbara Counties to provide collection
services for seriously delinquent utility accounts.
8.d. Consideration of Increase In Mileage Reimbursement Rate for Employees and
Volunteers [COUNCIURDA].
Action: Established $.405 per mile as the employee/volunteer mileage reimbursement
rate for FY 2005-06.
8.e. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council/Redevelopment Agency
Meeting of May 24, 2005 as submitted.
8.1. Consideration of Resolution Amending the City of Arroyo Grande's Public Agency
Retirement Service (PARS) Alternative Retirement System.
Action: Adopted Resolution No. 3854 amending the City's PARS alternate retirement
system.
8.g. Consideration of Salary and Benefit Adjustments for Management Employees.
Action: Adopted Resolution No. 3855 adopting salary adjustments for management
employees for FY 2005-06.
8.h. Consideration of Compensation Adjustment for Part-time Employees.
Action: Adopted Resolution No. 3856 adopting a salary and benefit program for part-time
employees for FY 2005-06. .,.
8.1. Consideration of Temporary Use Permit No. 05-011 (4th of July Village Celebration)
Authorizing the Use of City Property, Closure of a City Street, Waiving of Permit
Fees and Adding the Celebration to the List of Events that are Eligible for a Waiver
of Permit Application Fees.
Action: Adopted Resolution No. 3857 authorizin~ the use of City property, closure of a
City street, waiver of permit fees and adding the 4 of July Village celebration to the list of
events that are eligible for a waiver of permit application fees.
8.j. Consideration of Temporary Use Permit No. 05-008 to Authorize the Use of Citj{
Property, Close City Streets, and Waive a Portion of Police Service Fees for the
Annual Arroyo Valley People's Choice Car Show on July 30, 2005.
Action: Adopted Resolution No. 3858 authorizing the use of City property, closure of City
streets, and waiver of a portion of police service fees for the Annual Arroyo Valley
People's Choice Car Show on July 30, 2005.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 28, 2005
PAGE 3
8.k. Consideration of an Award of Contract to Papich Construction for Construction of
the Wilton Place Paving Project, PW 2005-03.
Action: 1) Awarded a contract for the construction of the Wilton Place Paving Project,
PW 2005-03 to Papich Construction in the amount of $177,723.40; 2) Authorized the City
Manager to approve change orders not to exceed the contingency of $8,886.17 for use
only if needed for unanticipated costs during the construction phase of the project; and 3)
Transferred $72,109.57 from the Pavement Management Program Fund and $15,000
from the Water Fund to the Wilton Place Paving Project.
8.1. Consideration of Acceptance of Public Improvements for Tract 2306 - South Alpine
Street.
Action: Adopted Resolution No. 3859 accepting the public improvements for Tract 2306.
8.m. Consideration of Approval of Final Tract Map 2669; Subdividing a .94 Acre
Residential Parcel into Six Residential Parcels, Two Mixed-Use Parcels, and One
Common Parcel Located at the Northwest Corner of Nevada and Le Point Streets.
Action: Approved Final Tract Map 2669, subdividing a .94-acre parcel into six (6)
residential parcels, two (2) mixed-use parcels, and one (1) common parcel.
8.p. Consideration of Approval of Stipulation for Entry of Judgment in Santa Maria
Groundwater Litigation (Santa Clara County Superior Court Case No. CV 770214).
Action: Approved and authorized the Mayor to Execute the Stipulation for Entry of
Judgment regarding the Santa Maria Groundwater Litigation.
8.0. Consideration of Approval of Final Tract Map 2616;. Camino Mercado Senior
Condominiums.
Recommended Action: Approve Final Tract Map 2616 which subdivides 3.96 acres into
sixty (60) air space condominiums and one (1) senior center.
Council Member Arnold stated that he had not voted in favor of converting this project from
senior apartments to senior condominiums and he requested a separate roll-call vote.
Council Member Guthrie moved to approve Final Tract Map 2616, Council Member Dickens
seconded, and the motion carried on the following roll-call vote:
AYES: Guthrie, Dickens, Costello
NOES: Arnold
ABSENT: Ferrara
8.n. Consideration to Install a Crosswalk and Stop Signs on James Way at the
Intersection of Rodeo Drive and Remove the Existing Stop Sign and Crosswalk 0111
James Way at the Intersection of Hidden Oaks.
Recommended Action: Approve an all-way stop at the intersection of James Way and
Rodeo Drive; and remove the existing stop signs, advanced lighting assemblies, and the
crosswalk on James Way at the Hidden Oak Road Intersection.
Mayor Pro Tern Costello invited comments from those in the audience who wished to speak on
the matter.
Steven Hauck, President of Village Glen Homeowners Association (HOA), spoke on behalf of the
HOA, its Board of Directors and the 39 homeowners in Village Glen. He stated that the
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 28, 2005
PAGE 4
proposed changes would present a significant safety risk to the residents in the neighborhood
and requested that the stop sign at James Way and Hidden Oak be retained. He spoke in
support of the installation of additional stop signs at Rodeo Drive and James Way. He referred
to the vacant Hidden Oaks site and commented that the development status of the site is
unknown. He requested that the proposed change be postponed until there has been a final
determination on the development of the Hidden Oaks site. He also referred to the lack of
striping on James Way between Hidden Oak and Talley Ho and requested that this portion of
James Way be striped. He concluded by opposing the proposal in its current form.
Marqaret Brazil, Arroyo Grande, spoke in opposition to removal of the existing stop signs.
Beth Walsh, Arroyo Grande, spoke in opposition to removal of the existing stop signs.
Joan Le Grand, Arroyo Grande, spoke in opposition to removal of the existing stop signs.
Hearing no further public comments, Mayor Pro Tern Costello closed the public comment period.
Council discussion and questions ensued regarding the Village Glen development conditions of
approval; approximate distance between Village Glen and Hidden Oak; line of sight issues;
Caltrans criteria for crosswalks; street classifications and why James Way was designated a
collector street; and striping on James Way.
Council comments included support for establishing stop signs at James Way and Rodeo Drive
to facilitate safe access to Rancho Grande Park and not to remove the existing stop signs at
James Way and Hidden Oak until more information is available regarding potential development
of a school site at Hidden Oak.
Council Member Dickens moved to adopt a Resolution as follows: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING STOP SIGNS ON
JAMES WAY AT RODEO", as amended, deleting the reference for removing existing signs on
James Way at Hidden Oak Road. Council Member Arnold seconded, and the motion carried on
the following roll-call vote:
AYES: Dickens, Arnold, Guthrie, Costello
NOES: None
ABSENT: Ferrara
9. PUBLIC HEARINGS
9.a. Consideration of an Amendment to the 2000 and 2001 Consolidated Action Plan to
Reallocate a Portion of ProQram Years 2000 and 2001 Community Development
Block Grant (CDBGl Funds (STRONG)
Assistant Planner Bergman presented the staff report and recommended the Council adopt a
Resolution authorizing and recommending the Board of Supervisors of the County of San Luis
Obispo reallocate a portion of Program Years 2000 and 2001 Community Development Block
Grant funds. Assistant Planner Bergman resp'onded to questions from Council on how the two
organizations were selected for funding.
Mayor Pro Tem Costello opened the public hearing and invited comments from those in ~he
audience who wished to be heard on the matter.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 28, 2005
PAGE 5
Rae Flemina. EOC Director of Health Services, spoke of the funding needs for the senior health
programs. She indicated that the EOC receives reimbursement from the State for clinic services;
therefore, she requested approval of the request for funding the senior programs.
No further public comments were received and Mayor Pro Tem Costello closed the public
hearing.
Council Member Dickens moved to adopt a Resolution as follows: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING AND
RECOMMENDING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN .LUIS
OBISPO REALLOCATE A PORTION OF PROGRAM YEARS 2000 AND 2001 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS". Council Member Guthrie seconded, and
the motion carried on the following roll-call vote:
AYES: Dickens, Guthrie, Arnold, Costello
NOES: None
ABSENT: Ferrara
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Presentation and Progress Report by the Land Conservancy of San Luis Obispo
County Regarding Agricultural Conservation Program.
Assistant Planner Bergman introduced Robert Hill, Director of Conservation Programs of the
Land Conservancy of San Luis Obispo County, who presented a status report on the Agricultural
Conservation Program. He gave an overview of the Land Conservancy's tasks, including project
planning and development of acquisition criteria; landowner outreach efforts; and providing
agricultural conservation easement transaction assistance. He displayed aerial maps with views
of Arroyo Grande Valley, Upper La Cienaga Valley, and Lower La Cienaga Valley; identified
priority areas for conservation, identified existing Williamson Act and conservation easement
parcels, as well as Williamson Act non-renewal parcels; identified soils classifications (Class 1,
2, 3); and identified major streams. Ms. Tamara Polin reviewed criteria currently under
consideration and requested the Council to' provide comments on what areas should be
identified as high priority, should more areas be added, and how should the areas be prioritized.
Mr. Hill reviewed the draft letter, which would be sent to agricultural landowners informing them
of the conservation program, and requested suggestions/guidance from the City Council. Mr. Hill
then responded to questions from Council.
Council Member Dickens requested that proximity to other conservation easements be added as
additional criteria for the agricultural conservation program priority system. He also referred to
the draft letter and suggested that more empha:;is be given on recognizing farmers as protectors
of the land, recognizing difficulty with farming regulations, and identifying their options. He
requested that all references to the word "forever" be omitted from the letter.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 28, 2005
PAGE 6
Council Member Arnold acknowledged that the draft letter indicates that there are a variety of
other agencies and groups that may be able to assist with conservation efforts and requested
that language be added to the letter stating that the City can provide that information.
Council Member Guthrie requested that parcels immediately south of La Cienaga. Valley be
included in Priority Area #1. He agreed with the criteria as presented.
Mayor Pro Tem Costello requested including Meadow Creek for reference purposes on the
Stream Map. He supported the proposed criteria and priority rankings. He referred to the draft
letter and commented that the partnership aspect should be stressed.
Mayor Pro Tern Costello invited comments from those in the audience who wished to speak on
the matter, and upon hearing none, he closed the public comment period.
Following Council comments, staff was directed to work with the Land Conservancy to redraft the
proposed letter and redistribute it to City Council for further comment.
There was no formal action on this item.
11.b. Consideration of Memorandum of UnderstandinQ (MOU) Between the Citv of
Arrovo Grande and SLO Green Build (STRONG)
Assistant Planner Foster presented the staff report. He explained thatSLO Green Build's
mission is to promote sustainable building techniques; provide building professionals with the
proper tools to build sustainable projects; and to support and help develop public policy which
advocates for sustainable building practices. Staff recommended that the Council approve and
authorize the Mayor to sign a Memorandum of Understanding (MOU) between the City and SLO,
Green Build. In response to a question from Council Member Arnold, Assistant Planner Foster
clarified that SLO Green Build has requested a one-time allocation of $2,000 from the City to be
used to develop the Green Build Program.
Mayor Pro Tem Costello invited comments from those in the audience who wished to speak on
the matter, and upon hearing none, he closed the public comment period.
Following Council comments in support of the Green Build program, Council Member Arnold
moved to approve and authorize the Mayor to sign an MOU between the City of Arroyo Grande
and SLO Green Build. Council Member Guthrie seconded, and the motion carried on the
following roll-call vote:
AYES: Arnold, Guthrie, Dickens, Costello
NOES: None
ABSENT: Ferrara
12. CITY COUNCIL REPORTS
a. MAYOR TONY M. FERRARA: (ABSENT)
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Tram,i!
Authority (SLOCOG/SLORTA). None.
(2) South San Luis Obispo County Sanitation District (SSLOCSD). None.
(3) Other. None.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 28, 2005
PAGE 7
b. MAYOR PRO TEM JOE COSTELLO:
(1) Zone 3 Water Advisory Board. No report.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Air Pollution Control District (APCD). No report.
(4) Fire Oversight Committee. No report.
(5) Other. None.
c. COUNCIL MEMBER JIM DICKENS:
(1) South County Area Transit (SCAT). Approved Budget; Increased SCAT
services from the Village to Strother Park, which will serve the nearby senior
mobile home park.
(2) South County Youth Coalition. None.
(3) Other. None.
d. COUNCIL MEMBER JIM GUTHRIE:
(1) Economic Vitality Corporation (EVC). Attended a retreat to set future direction,
objectives, and work plan; John Dunn is still serving as the temporary Executive
Director.
(2) Other. None.
e. COUNCIL MEMBER ED ARNOLD:
(1) Integrated Waste Management Authority Board (IWMA). No report.
(2) California Joint Powers Insurance Authority (CJPIA). No report.
(3) County Water Resources Advisory Committee (WRAC). Reported on County's ,
action to delay by one year maintenance responsibility for Zone l/lA; Attended a
desalination seminar in Long Beach; Reported that the Central Coast has not
utilized Proposition 50 funds and since funds are available, will be looking into for
a feasibility study.
13. CITY COUNCIL MEMBER ITEMS:
None.
14. CITY MANAGER ITEMS:
None.
15. COUNCIL COMMUNICATIONS:
None.
16. STAFF COMMUNICATIONS:
None.
17. COMMUNITY COMMENTS AND SUGGESTIONS: i
Steve Ross, Arroyo Grande, acknowledged comments made during consideration of Item i 1.ii?l.
regarding the Agricultural Conservation Program-and commented that farmers are hesitant to tie
up their land in perpetuity. - .
18. ADJOURNMENT
There being no further business before the City Council, Mayor Pro Tem Costello adjoumed thi!!
meeting at 8:50 p.m.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 28, 2005
PAGE 8
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Joe Costello, Mayor Pro Tem/Vice Chair
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City Clerk/Agency Secretary
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