Agenda Packet 2000-11-14
CITY COUNCIL (J& if
AGENDA ~!7~
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tem Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Steve Tolley Council Member Kelly Wetmore Director, Administrative Services
Jim Dickens Council Member
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY MEETING
TUESDAY, NOVEMBER 14, 2000
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL COUNCIURDA
3. FLAG SALUTE: CUB SCOUT, DEN 1, PACK 13
4. INVOCATION: PASTOR GEORGE LEPPER
PEACE LUTHERAN CHURCH,
ARROYO GRANDE
5. SPECIAL PRESENTATIONS:
None.
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
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AGENDA SUMMARY - NOVEMBER 14, 2000
PAGE 2
7. PUBLIC HEARINGS:
None.
8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication; however, in compliance with the Brown Act, will
not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
9.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
October 16, 2000 through October 31, 2000.
9.b. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receive and file the report of current investment
deposits as of October 31, 2000.
9.c. Rejection of Claim Against City - M. Pacheco (WETMORE)
Recommended Action: Reject claim.
9.d. Adoption of Ordinance Amending Title 9 of the Arroyo Grande Municipal
, Code RegardinG Second Residential DwellinG Units (McCANTS)
Recommended Action: 1) Adopt Ordinance; and 2) Direct the Director of
Administrative Services to file a Notice of Exemption with the County Recorder.
9.e. Appointment to the Citizens' Transportation Advisory Committee (ADAMS)
Recommended Action: The Mayor recommends the appointment of Kirk Scott
to the Citizens' Transportation Advisory Committee.
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AGENDA SUMMARY - NOVEMBER 14, 2000
PAGE 3
9. CONSENT AGENDA (continued):
9.f. Authorization to Solicit Bids for the Fair Oaks AvenueNalley Road Traffic
Signal. Proiect No. PW-2000-7 (SPAGNOLO)
Recommended Action: 1) Approve the construction plans and specifications
and authorize the Department of Public Works to solicit bids; and 2) Find that the
Fair Oaks AvenueNalley Road traffic signal capital improvement project is
categorically exempt pursuant to CEQA Guidelines Section 15303, Class 3; and
3) Direct the Director of Adminstrative Services to file a Notice of Exemption.
9.g. Award of Contract for the Scenic Creekside Walk Through the Historic
Village of Arroyo Grande - Phase II. Proiect No. PW-2000-3 (SPAGNOLO)
Recommended Action: 1) Award a construction contract for the Scenic
Creekside Walk Through the Historic Village of Arroyo Grande, Phase " project
to R. Simons Co., Inc. in the amount of $225,555.85; 2) Authorize the City
Manager to approve change orders not to exceed the contingency of $22,600 for
use only if needed for unanticipated costs during the construction phase of the
project; and 4) Direct staff to issue the Notice of Award and Notice to Proceed.
9.h. Award of Contract for the City Hall Re-Roofina Proiect (HERNANDEZ)
Recommended Action: 1) Award the City Hall Re-Roofing construction contract
to Quaglino Roofing in the amount of $37,695; 2) Authorize the City Manager to
approve change orders not to exceed a contingency of $3,800 for use only if
needed for unanticipated costs during the construction phase of the project; and
3) Direct staff to issue the Notice of Award and Notice to Proceed.
9.i. Traffic Way Bridae Barrier Rail Replacement Project (SPAGNOLO)
Recommended Action: Add the Traffic Way Bridge Barrier Rail Replacement
Project to the 2000-01 Capital Improvement Project.
10. CONTINUED BUSINESS:
,
10.a. Approval of Employment Contract with Rob Strong for the General Plan
Update (McCANTS)
Recommended Action: Approve Employment Contract with Rob Strong to
complete the General Plan Update.
10.b. East Grand Avenue Corridor Desian Overlays (McCANTS)
Recommended Action: Approve process for developing design overlays for
East Grand Avenue.
10.c. Approval of the Brisco Road-Halcyon Road/Route 101 ProJect Study Report
(PSRl (SPAGNOLO)
Recommended Action: Adopt Resolution approving the Brisco Road-Halcyon
Road/Route 101 Project Study Report.
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AGENDA SUMMARY - NOVEMBER 14, 2000
PAGE 4
11. NEW BUSINESS:
11 .a. Proposed Ordinance Amending Chapter 3. Title 10 of the Arroyo Grande
Municipal Code - Community Tree Program (HERNANDEZ)
Recommended Action: The Parks and Recreation Commission recommends
the City Council introduce an Ordinance amending Chapter 3, Title 10 of the
Municipal Code.
11.b. Fiscal Year 2000-01 First Quarter Budget Status Report (SNODGRASS)
[COUNCIURDA]
Recommended Action: 1) Approve Carryover Appropriations as detailed in
Schedule B; 2) Approve detailed budget adjustments and recommendations; and
3) Approve Schedules A through F included in the First Quarter Status Report.
12. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
13. ST AFFCOMMUNICA TIONS:
Correspondence/Comments as presented by the City Manager.
14. ADJOURNMENT
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AGENDA SUMMARY - NOVEMBER 14, 2000
PAGE 5
.
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Director of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contact the Director of Administrative Services at (805) 473- I
5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
www.arrovogrande.org
9...
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR ~Jf-
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: NOVEMBER 14, 2000
RECOMMENDA TION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period October 16 - October 31,2000.
FUNDING:
There is a $579,651.88 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - October 20,2000 Accounts Payable Check Register
ATTACHMENT 3 - October 27,2000 Accounts Payable Check Register
ATTACHMENT 4 - October 27,2000 Payroll Checks and Benefit Checks
ATTACHMENT 5 - October 31,2000 Accounts Payable Pre-paid Check
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ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of October 16 Through October 31, 2000
November 14,2000
Presented are the cash disbursements issued by the Department of Financial Services for
the period October 16 to October 31, 2000. Shown are cash disbursements by week of
occurrence and type of payment.
WEEK .TYPEOFPA,''Y'MENT
October 20, 2000
Accounts Payable Cks 97850-97931 2 118,223.35
Payroll Checks and Benefit Checks 3 249,457.86
367,681.21
October 27, 2000
Accounts Payable Cks 97950-98047 4 396,075.57
Less Payroll Transfer included in
Attachment 3 (188,604.73)
207,470.84
October 31, 2000
Accounts Payable Pre-paid Check 5 4,499.83
Two Week Total $ 579,651.88
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ATTACHMENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
10/17 /00 16:29 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
311 10/13/00 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201.5608 12.37
311 10/13/00 056628 MID STATE BANK-MASTERCA TRAINING EXPENSES 010.4201.5501 590.45
311 10/13/00 056628 MID STATE BANK-MASTERCA ORAL BOARD EXPENSES 010.4101. 5501 118.01
311 10/13/00 056628 MID STATE BANK-MASTERCA LEAGUE OF CA CITIES CONF 010.4101.5501 382.57
311 10/13/00 056628 MID STATE BANK-MASTERCA PUBLICATIONS 010.4201.5255 63.00 1,166.40
312 10/16/00 053274 LYON & CARMEL PROF,SVCS-SEPT.2000 010.4003.5304 11,005.33 11,005.33
97850 10/20/00 035412 4 WAY FLOORS CARPET-PD/ELM ST/WC 010.4213,6401 5,592.00 5,592.00
97851 10/20/00 000780 ACCURATE FLO & MOTION HYDRO FITTINGS 640.4712.5603 251. 94 251.94
97852 10/20/00 100584 AIR LIQUIDE AMERICA COR OXY/ACET GASES 010.4305.5303 46.73
97852 10/20/00 100584 AIR LIQUIDE AMERICA COR OXY/ACET GASES 640.4712.5610 46.72 93.45
97853 10/20/00 002340 JOHN ALLEN POLICE DISCIPLINE-ALLEN 010.4201.5501 30.00
97853 10/20/00 002340 JOHN ALLEN COMMUNITY POLICING-ALLEN 010.4201.5501 266.00 296.00
97854 10/20/00 003120 AMERICAN INDUSTRIAL SUP PORT. MULTI GAS MONITOR/CHARGE 612.4610.6201 2,284.43
97854 10/20/00 003120 AMERICAN INDUSTRIAL SUP SHOWER HEAD-EYE WASH STATION 220,4303.5255 69.26 2,353.69
97855 10/20/00 100897 AMERICAN TEMPS RHINEHART SVCS-10/6 220.4303.5303 703.20 703.20
97856 10/20/00 004134 AMERICAN WATER WORKS AS AWWA MEMBERSHIP-TAYLOR 640.4710.5503 53.00 53,00
97857 10/20/00 004680 STEVE ANDREWS EXEC. DEVELOPMENT-ANDREWS 010.4201.5501 588.60 588.60
97858 10/20/00 006006 ARROYO GRANDE FLOWER SH FLOWERS-SR. CLEAVER'S MOM 010.4201.5504 32.17 32.17
97859 10/20/00 102038 ASCE ASCE MEMBERSHIP-SPAGNOLO 010.4301.5503 190.00 190.00
97860 10/20/00 009750 BRENDA BARROW HALLOWEEN SPLYS-BARROW 010.4424.5252 500.00 500.00
97861 10/20/00 100069 MARY BASSETT OFFICE SUPPLIES-BASSETT 010.4101,5201 126.91 126.91
97862 10/20/00 010296 BEACH FRONT AUTO SERVIC SMOG INSP-PW16 220.4303.5601 28.75
97862 10/20/00 010296 BEACH FRONT AUTO SERVIC SAFETY INSPECT/REPL.STARTER 220.4303.5601 204.50
97862 10/20/00 010296 BEACH FRONT AUTO SERVIC SMOG INSPECT-PW36 010.4305.5601 61.75
97862 10/20/00 010296 BEACH FRONT AUTO SERVIC SMOG INSPECT/REPR.TO PASS 220.4303.5601 196.99 491. 99
97863 10/20/00 011426 BLUEPRINT EXPRESS COPIES-CREEK PROMENAGE 350.5607.7001 363.74 363.74
97864 10/20/00 012168 BOXX EXPRESS SHIPPING-SEPT 010.4211.5201 6.33
97864 10/20/00 012168 BOXX EXPRESS SEPT-UPS SHIPPING 010.4201.5201 33.25 39.58
97865 10/20/00 013026 BRISCO MILL & LUMBER SPOTLIGHTS/KEYS 010.4201.5604 34.15 34.15
97866 10/20/00 013104 JEFF BROMBY GPS TRACKING-BROMBY 010.4201. 5501 264.00 264.00
97867 10/20/00 016692 CALIF. PEACE OFFICER'S A REGIS-POLICE DISCIPLINE (ALLEN) 010.4201.5501 432.00 432.00
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
10/17/00 16:29 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
97868 10/20/00 102048 CAREERPATH.COM, INC, CLASS AD-ASSOC. ENG 010.4301.5301 150.00 150.00
97869 10/20/00 022632 CHAPARRAL COPIER/COPY USAGE 010.4421.5303 109.36 109.36
97870 10/20/00 023010 RICHARD CHECANSKY COMM. YOUTH CRlME-CHECANSKY 010.4201,5501 325.80 325.80
97871 10/20/00 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER/ROTATE 010.4201. 5601 46.98
97871 10/20/00 023322 CHRISTIANSON CHEVROLET TRANS.SERV/LUBE OIL/FILTER 010.4201. 5601 164.71 211.69
97872 10/20/00 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 462.00 462.00
97873 10/20/00 101528 COMPUTERLAND INTELLISYNC 284.4103.5201 73.75 73,75
97874 10/20/00 026208 CREDIT BUREAU REPORTS, CREDIT CHECKS 010.4201.5315 28.00 28,00
97875 10/20/00 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421. 5201 30.00
97875 10/20/00 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 18.34
97875 10/20/00 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101.5201 18.34
97875 10/20/00 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 18.32
97875 10/20/00 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010,4212.5201 15.00 100.00
97876 10/20/00 027144 L.N CURTIS & SONS OXYGEN BAG C PADDED 010.4211. 5206 78.71 78.71
97877 10/20/00 027924 D.A.R.E.AMERICA DARE JR. HIGH WORKBOOKS 010.4201. 5504 348.00 348.00
97878 10/20/00 016302 DEPARTMENT OF CORRECTIO CMC CREW-SEPT 220.4303.5303 3,846.77 3,846.77
97879 10/20/00 100956 DOKKEN ENGINEERING ENG.SVCS FOR BRISCO-HALCYON 350.5615.7701 19,653.75 19,653.75
97880 10/20/00 032214 ENTENMANN-ROVIN CO DOME BADGES 010.4211. 5272 141.92
97880 10/20/00 032214 ENTENMANN-ROVIN CO BADGE FOR RETIRED PLAQUE 010.4201. 5255 80.15 222,07
97881 10/20/00 100446 FIRST ASSEMBLY OF GOD GYM USE-AUG/OCT 010.4424.5251 510.00
97881 10/20/00 100446 FIRST ASSEMBLY OF GOD GYM USE-NOV 010.4424.5251 180.00 690.00
97882 10/20/00 100691 FIVE CITIES-TIMES LEGAL-80234 010.4130.5301 48.00
97882 10/20/00 100691 FIVE CITIES-TIMES LEGAL-80235 010.4130.5301 49.50 97.50
97883 10/20/00 101662 FORD QUAILTY FLEET CARE FLEET CENTRAL BILLING-JAN 010.4201. 5601 2,134.20 2,134.20
97884 10/20/00 039312 CITY OF GROVER BEACH DOG OBEDIENCE CLASSES 010.4424.5351 8.50 8.50
97885 10/20/00 041184 HEACOCK WELDING NORTH CHEVY S 10 HITCH 010.4201. 5601 197.00
97885 10/20/00 041184 HEACOCK WELDING NORTH MUSTANG HITCH 010.4201.5601 157.25 354.25
97886 10/20/00 041808 CRAIG HENDRICKS COMMUNITY POLICING-HENDRICKS 010.4201.5501 266.00 266.00
97887 10/20/00 044304 IMPULSE MFG. FAB.AIR & VACUM RELIEF VALVE 640.4712.5610 541. 48 541. 48
97888 10/20/00 044496 INFORMATION SERVICES CITATION PROCESS FEE-JULY-SEPT 010.4201.5303 97.00 97.00
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
10/17/00 16:29 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
97889 10/20/00 101848 INVENSYS METERING SYSTE WATER METERS 640.4712.5207 2,515.44
97889 10/20/00 101848 INVENSYS METERING SYSTE COMPOUND METER 640.4712.5207 1,226.63
97889 10/20/00 101848 INVENSYS METERING SYSTE WATER METERS 640.4712.5207 5,864.43 9,606.50
97890 10/20/00 048516 KEYLOCK SECURITY SPECIA SRT LOCKS/KEYS FOR FILE 010.4201.5604 64.68
97890 10/20/00 048516 KEYLOCK SECURITY SPECIA SRT FILE IN TRAILER 010.4201.5604 74.38 139.06
97891 10/20/00 101173 LONGS DRUG STORE PHOTO PROCESSING-SEPT 010.4201. 5255 41. 51 41. 51
97892 10/20/00 053664 KEVIN MCBRIDE COMMUNITY POLICING-MCBRIDGE 010.4201.5501 266.00 266.00
97893 10/20/00 056394 MIDAS MUFFLER &0 BRAKE ROTORS/BRAKE PADS 010.4201.5601 435.31
97893 10/20/00 056394 MIDAS MUFFLER &0 BRAKE LUBE/OIL/FILTER 010.4201.5601 44.43
97893 10/20/00 056394 MIDAS MUFFLER &0 BRAKE MASTER CYLINDER-PW36 010.4305.5601 237.02 716,76
97894 10/20/00 057096 MlNER'S ACE HARDWARE CONDUIT/COuPLER 640.4712.5604 3.72
97894 10/20/00 057096 MINER'S ACE HARDWARE PUNCH CENTER 010.4420.5605 3.74
97894 10/20/00 057096 MINER'S ACE HARDWARE ANGLE/FLAT BAR 010.4211.5603 9,62
97894 10/20/00 057096 MINER'S ACE HARDWARE SOAP/BUILDING MATERIALS 010.4211.5255 7.92
97894 10/20/00 057096 MINER'S ACE HARDWARE SELF CLOSE HINGE 010.4211.5603 4.92
97894 10/20/00 057096 MINER'S ACE HARDWARE MENDING BRANCES 010.4211.5603 4.27
97894 10/20/00 057096 MINER'S ACE HARDWARE TRASH BAGS 640.4712.5604 8.03
97894 10/20/00 057096 MINER'S ACE HARDWARE BATTERIES/SPRAY GLUE 010.4211.5603 31.25
97894 10/20/00 057096 MINER'S ACE HARDWARE LITE FIXTURE REPR/HAND TOOL 010.4211.5603 36.42
97894 10/20/00 057096 MINER'S ACE HARDWARE WARDROBE SHELF 010.4211.5603 14,69
97894 10/20/00 057096 MINER'S ACE HARDWARE BBQ PIT REPAIR PARTS 010.4420.5605 4.84
97894 10/20/00 057096 MINER'S ACE HARDWARE PLYWOOD 640.4712.5610 32.15
97894 10/20/00 057096 MINER'S ACE HARDWARE CHAIN 010.4420.5605 23.36
97894 10/20/00 057096 MINER'S ACE HARDWARE MAKITA TOOLS 220.4303.5273 64.59
97894 10/20/00 057096 MINER'S ACE HARDWARE NUTS/WASHERS/PINS 640.4712.5610 .34
97894 10/20/00 057096 MINER'S ACE HARDWARE BATTERY CHARGER/SPRAYPAINT 220.4303.5613 48.20 298.06
97895 10/20/00 057174 MISSION OFFICE PRODUCTS OFFICE SuPPLIES 284.4103.5201 5.92
97895 10/20/00 057174 MISSION OFFICE PRODUCTS OFFICE SuPPLIES 010.4130.5201 34.4 7
97895 10/20/00 057174 MISSION OFFICE PRODUCTS OFFICE SuPPLIES 612.4610.5201 52.73
97895 10/20/00 057174 MISSION OFFICE PRODUCTS OFFICE SUPPLIES 220.4303.5201 114,81 207.93
97896 10/20/00 058578 MULLAHEY FORD WHEEL ASSEMB 010.4201.5601 318.40 318.40
97897 10/20/00 102044 NOSSAMAN,GUTHNER,KNOW &0 SANTA MARIA VALLEY WATER LIT 640.4710.5575 5,143.48
97897 10/20/00 102b44 NOSSAMAN,GUTHNER,KNOW &0 SANTA MARIA VALLEY WATER LIT 640.4710.5575 10,493.31
97897 10/20/00 102044 NOSSAMAN,GUTHNER,KNOW &0 SANTA MARIA VALLEY WATER LIT 640.4710.5575 8,975.64 24,612.43
97898 10/20/00 101665 ONEMAIN.COM INTERNET SERVICE-SEPT/OCT 20 010.4140.5607 46,90 46.90
97899 10/20/00 100665 PERRY FORD OF SLO NTF VEH-LUBE/OIL/FILTER/INSP 010.4201.5601 49.86 49.86
97900 10/20/00 065832 PESTICIDE APPLIC.PROF.A PAPA WK/SHOP-ROCHA/MCCLURE 010.4420.5501 110.00 110.00
97901 10/20/00 066690 PITNEY BOWES POST.MACHlNE RENTAL-2/15/01 010.4201.5602 175.09 175.09
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
10/17/00 16:29 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
97902 10/20/00 063726 PJ'S TOP SHOP T-SHIRT LETTERING 010.4211.5272 26.00 26.00
97903 10/20/00 067548 POOR RICHARD'S PRESS COPIES-BRISCO RD 350.5615.7301 224.14
97903 10/20/00 067548 POOR RICHARD'S PRESS COPIES-CREEKSIDE WALK 350.5607.7001 191.38 415.52
97904 10/20/00 067782 DENNIS PORTE PUppy PLAY SCHOOL CLASSES 010.4424.5351 402.50 402.50
97905 10/20/00 100200 RRM DESIGN GROUP PROF.SVCS-RANCHO GRANDE PK . 350,5512.7501 768.50 768.50
97906 10/20/00 073164 DAVID SANCHEZ COMMUNITY POLICING-SANCHEZ 010.4201.5501 266.00 266.00
97907 10/20/00 076740 SANTA MARIA TIMES CSO CLASS AD 010.4201.5301 89.58 89.58
97908 10/20/00 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL FUEL 010.4211.5608 242.38
97908 10/20/00 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,691.33 1,933.71
97909 10/20/00 102047 SECRETARY OF STATE NOTARY PUBLIC EXAM-WETMORE 010.4002.5501 40.00 40.00
97910 10/20/00 078234 SECURED STORAGE OFF-SITE STORAGE CHARGES 010.4002.5303 24.00 24.00
97911 10/20/00 100473 SHERIFF'S RELIEF FOUNDA REGIS-R.CHECANSKY(COMM.YOUTH) 010.4201.5501 20.00 20,00
97912 10/20/00 102045 NANCY SILLS REF:YOUTH B/BALL-SILLS 010.0000.4605 35.00 35.00
97913 10/20/00 102046 RICHARD SLADE & ASSOC SANTA MARIA VALLEY WATER LIT 640.4710.5575 548.44
97913 10/20/00 102046 RICHARD SLADE & ASSOC SANTA MARIA VALLEY WATER LIT 640.4710.5575 1,070.90
97913 10/20/00 102046 RICHARD SLADE & ASSOC SANTA MARIA VALLEY WATER LIT 640.4710.5575 1,914.99 3,534.33
97914 10/20/00 073944 SLO CO,ANlMAL REGULATIO ANIMAL SVCS CONTRACT JULY-SEPT 010.4201.5321 8,525.00 8,525.00
97915 10/20/00 080340 SNAP-ON TOOLS CORP CIRCUIT TESTER/INSPECT. LIGHT 010.4305.5273 179.81 179.81
97916 10/20/00 080886 SOUTHERN AUTO SUPPLY RADIATOR RECOVER 010.4211.5601 8.16 8.16
97917 10/20/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 55.25
97917 10/20/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.53
97917 10/20/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 88.47
97917 10/20/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 55.17 208.42
97918 10/20/00 082328 STERLING COMMUNICATIONS REPL.BAD BATI'ERY 010.4201.5603 67.26
97918 10/20/00 082328 STERLING COMMUNICATIONS REPL.UNITROL SIREN 010.4201. 5603 644.68
97918 10/20/00 082328 STERLING COMMUNICATIONS LILON EXTRA CAP 010.4201.5603 64.35
97918 10/20/00 082328 STERLING COMMUNICATIONS UNITROL PA-KIT 010.4211.5603 127.42 903.71
97919 10/20/00 084084 TAYLOR'S TUNE-UP SHOP EGR VALVE REPLACED 010.4201.5601 290.53 290.53
97920 10/20/00 084474 TELEGRAM TRIBUNE TI' SUBSCRIPTION 284.4103.5503 144.00 144.00
97921 10/20/00 086736 DOTI'IE TRULOCK DOG OBEDIENCE CLASSES 010.4424.5351 48,00 48.00
97922 10/20/00 087594 U.S. IDENTIFICATION MANU UPDATE SVCS THRU 12/01 010,4201.5255 88.48 88.48
-------~" -p--
-~~----_.._.. ---
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
10/17/00 16:29 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
97923 10/20/00 087242 ULTRA-CHEM, INC GRAFETTI REMOVER 010.4420.5605 127.72 127,72
97924 10/20/00 088296 UNITED STATES POSTMASTE POSTAGE 010.4145.5201 2,000.00 2,000.00
97925 10/20/00 088424 URBAN FUTURES INC. ARROYO LINDA CROSS ROADS 284.0000.2458 3,546.22 3,546.22
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-FIRE CHIEF 010.4211.5403 15.26
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-SHOP 010.4305.5403 44.78
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-CONST.INSPECT 350.5630.7301 38.56
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-CONST,INSPECT 350.5631.7301 38.56
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-PW DIR 010.4301. 5403 63.05
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-WATER/SEWER 612.4610.5403 109.38
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-STREET SUPER 220.4303.5403 82.25
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201. 5403 134.42
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201. 5403 28.08
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201. 5403 15.99
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201.5403 19.04
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201.5403 15.99
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201.5403 15,99
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201.5403 19.04
97926 10/20/00 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201.5403 11. 36- 629.03
97927 10/20/00 101866 VERIZON WIRELESS MESSAG GOV'T BLDGS.PAGERS 010.4213.5303 35,92 35.92
97928 10/20/00 101111 ANTHONY VIOLA REF.L/SCAPE BOND-533 CALLE CUE 010.0000.2210 1,200.00 1,200.00
97929 10/20/00 090480 WAYNE'S TIRE TIRES/WIPERS 010.4201.5601 315.72
97929 10/20/00 090480 WAYNE'S TIRE TIRES 010,4201. 5601 407,75
97929 10/20/00 090480 WAYNE'S TIRE LUBE/OIL/FILTER/WIPERS 010.4201.5601 48.01
97929 10/20/00 090480 WAYNE'S TIRE TIRES 010.4201.5601 121.16
97929 10/20/00 090480 WAYNE'S TIRE TIRES/LUBE/OIL/SAFETY INSPECT 010.4305.5601 289.50 1,182.14
97930 10/20/00 091026 WEST GROUP PAYMENT CTR. CA.CODE UPDATES/CD ROM 010.4003.5503 141. 57 141.57
97931 10/20/00 094146 ZUMAR INDUSTRIES STENCIL BAR 220.4303.5613 172 . 14
97931 10/20/00 094146 ZUMAR INDUSTRIES CR:STENCIL BAR 220.4303.5613 172.14-
97931 10/20/00 094146 ZUMAR INDUSTRIES U - BRACKETTS 220.4303.5613 444.02 444.02
TOTAL CHECKS 118,223.35
----
------_._~._--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
10/17/00 16:29 VOUCHER/CHECK REGISTER
FOR PERIOD 17
FUND TITLE AMOUNT
010 GENERAL FUND 45,772.31
220 STREETS FUND 5,803.34
284 REDEVELOPMENT AGENCY FUND 3,769.89
350 CAPITAL IMPROVEMENT FUND 21,278.63
612 SEWER FUND 2,446.54
640 WATER FUND 39,152.64
TOTAL 118,223.35
ATTACHMENT 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 9/29 TO 10/12/00
10/20/00
FUND 010 217,444.05 5101 Salaries Full time 145,709.97
FUND 220 12,376.73 5102-03 Salaries Part-Time 23,368.67
FUND 284 4,579.97 5105-07 Salaries Over-Time 10,724.34
FUND 612 4,066.45 5108 Holiday Pay 931.91
FUND 640 10,990.66 5109 Sick Pay 5,648.01
249,457.86 5110 Annual Leave Pay -
5111 Vacation Buyback 1,290.19
5113 Vacation Pay 2,960.33
5114 Comp Pay 2,158.41
5115 Annual Leave Pay 4,132.39
5121 PERS Retirement 14,571.50
5122 Social Security 13,723.37
5123 PARS Retirement 281.65
5126 State Disability Ins. 486.69
5131 Health Insurance 17,476.71
5132 Dental Insurance 3,331.32
5133 Vision Insurance 698.31
5134 Life Insurance 542.50
5135 Long Term Disability 759.61
5143 Uniform Allowance -
5144 Car Allowance 400.00
5146 Council Expense -
5147 Employee Assistance 161.98
5148 Uniform Allowance -
5149 Motor Pay 100.00
Total: 249,457.86
ATTACHMENT 4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
10/25/00 18:35 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
313 10/19/00 005616 CITY OF ARROYO GRANDE G.A.REIMB.10-12-00 P/R 011.0000.1015 188,604.73 188,604.73
97950 10/27/00 000468 A T & T-L/DIST SVC, L/DIST-MIS 010.4140.5303 195.69 195.69
97951 10/27/00 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT-R.OLDS 010.4301. 5315 45.00 45.00
97952 10/27/00 068127 AG PRINT N COpy PRINTING-SR. ABUSE PREV. SEMIN 010.4424.5252 53.09 53.09
97953 10/27/00 102058 CRYSTAL ALLEN REF. PARK DEPOSIT-ALLEN 010.0000.4354 133.00
97953 10/27/00 102058 CRYSTAL ALLEN LATE CANCELLATION FEE-ALLEN 010.0000.4354 5.00- 128.00
97954 10/27/00 102064 MICHELLE ALLEN REF:YOUTH B/BALL-ALLEN 010.0000.4605 45.00 45.00
97955 10/27/00 003120 AMERICAN INDUSTRIAL SUP BATTERIES 010.4201.5255 24.02
97955 10/27/00 003120 AMERICAN INDUSTRIAL SUP VEHICLE FIRST AID KIT 010.4301.5255 28.49 52.51
97956 10/27/00 100408 AUTOMOTIVE INDEX 2 SUBSCRIPTIONS-AUTO INDEX 010.4201,5255 53.75 53.75
97957 10/27/00 100079 AYSO REF.PARK DEPSOIT-AYSO 010.0000.4354 25.00 25.00
97958 10/27/00 009008 BANKCARD CENTER LOCC CONF-SPAGNOLA 640.4710.5501 351.75
97958 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301. 5201 78.19
97958 10/27/00 009008 BANKCARD CENTER INK CARTRIDGE 010.4301. 5255 320.19 750.13
97959 10/27/00 010296 BEACH FRONT AUTO SERVIC LUBE/OIL/FILTER/SAFETY INSP 010.4430.5601 63.32
97959 10/27/00 010296 BEACH FRONT AUTO SERVIC SMOG INSPECTION-P15 010.4430.5601 28.75
97959 10/27/00 010296 BEACH FRONT AUTO SERVIC REPL.WHEEL CYLINDERS/WIPERS 010.4430.5601 206.43
97959 10/27/00 010296 BEACH FRONT AUTO SERVIC SMOG INSPECTION-952 010.4201. 5601 28.75
97959 10/27/00 010296 BEACH FRONT AUTO SERVIC LUBE/OIL/BRAKES/REPR.LIGHT 010.4201.5601 257.38 584.63
97960 10/27/00 101987 BERNARD'S H,D. SPECIALT 500 MILE SERVICE 010.4201. 5601 252.90 252.90
97961 10/27/00 102067 TONI BERNTHOLD REF:YOUTH B/BALL-BERNTHOLD 010.0000.4605 35.00 35.00
97962 10/27/00 101705 MICHELLE BRIGHT REF.PARK DEPOSIT-BRIGHT 010.0000.4354 25.00 25.00
97963 10/27/00 013026 BRISCO MILL & LUMBER SPRAY COLD COMPOUND 220.4303.5613 10,70 10.70
97964 10/27/00 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-OCT 1-14 225.4553.5507 1,056.75 1,056.75
97965 10/27/00 017202 CA.ST.BOARD OF EQUALlZA DIESEL FUEL TAX 1 Q-00/01 010.0000.1202 300.06 300.06
97966 10/27/00 102053 CALIFORNIA CONSERVATION WEED REMOVAL/TRIM WILLOWS 350.5607.7001 1,000.00 1,000.00
97967 10/27/00 100623 SUSAN CARR REF:YOUTH B/BALL-CARR 010.0000.4605 45.00 45.00
97968 10/27/00 022308 CERTIFIED LABORATORIES DE-MARK GRAFETTI REMOVAL 220.4303.5613 147.72 147;72
97969 10/27/00 023010 RICHARD CHECANSKY REIMB.TUITION-CHECANSKY 010.4201.5502 865.00 865.00
97970 10/27/00 023322 CHRISTIANSON CHEVROLET LUBE/OIL/SAFETY INSPECT 010.4301. 5601 180.48 180.48
------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
10/25/00 18:35 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
97971 10/27/00 024102 COAST GRAPHIC SUPPLY BINDING/SUPPLIES 010.4102.5255 68.60 68.60
97972 10/27/00 024832 COMMUNICATION SOLUTIONS REPL.SCADA COMPUTER SYS 640.4712.5303 630.00
97972 10/27/00 024832 COMMUNICATION SOLUTIONS REPR. BOOSTER COMMUNICATION 640.4712.5303 270.00 900.00
97973 10/27/00 024870 COMPUSERVE INC. COMPUSERVE USER FEES-9/30 010.4140.5607 51.82 51. 82
97974 10/27/00 025428 CONSOLIDATED ELECTRICAL LIGHT BULBS 010.4420.5605 429.00 429.00
97975 10/27/00 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 15.00
97976 10/27/00 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 10.00 10.00
97977 10/27/00 101569 CSMFO CA SOC MUNI FIN.OFF.DUES 010.4120.5503 100.00 100.00
97978 10/27/00 027534 D.G.REPAIR REPL.ALTERNATOR/V BELTS 010.4305.5601 170.12 170.12
97979 10/27/00 100808 DHS-WTOC RENEWAL RENEWAL GRADE 1- CRUZ 640.4710.5503 25.00 25,00
97980 10/27/00 100956 DOKKEN ENGINEERING ENG SVCS-BRISCO/HALCYON 350.5615.7701 4,061.95 4,061. 95
97981 10/27/00 029796 DOOLEY ENTERPRISES,INC. AMMUNITION 010.4201. 5255 2,295.15 2,295.15
97982 10/27/00 102052 CHRIS FASSE REF.WTR DEP-163 BRISCO #C 640.0000.2302 180.00
97982 10/27/00 102052 CHRIS FASSE CLOSING BILL-163 BRISCO #C 640.0000.4751 17.21-
97982 10/27/00 102052 CHRIS FASSE REF O/PMT-163 BRISCO #C 640.0000.4751 48.08- 114.71
97983 10/27/00 101379 FERGUSON ENTERPRISES,IN GATE VALVE 612.4610.5610 225.23 225.23
97984 10/27/00 100691 FIVE CITIES-TIMES LEGAL 80284 010.4902.5301 46.50
97984 10/27/00 100691 FIVE CITIES-TIMES LEGAL 80285 010.4002.5301 51. 00
97984 10/27/00 100691 FIVE CITIES-TIMES LEGAL 80290 010.4002.5301 48.00 145.50
97985 10/27/00 038532 GRAND PERFORMANCE MUSIC MICROPHONES 010.4001. 5255 90.00 90.00
97986 10/27/00 101881 GREATAMERlCAN LEASING C NOV 2000 LEASE PAYMENT 010.4130.5303 319.07 319.07
97987 10/27/00 039312 CITY OF GROVER BEACH DOG OBEDIENCE CLASSES 010;4424.5351 8.10 8.10
97988 10/27/00 042302 HINDERLITER,DE LLAMA$ SALES TAX REPORT 1 Q 00/01 010.4120.5303, 975.00
97988 10/27/00 042302 HINDERLlTER,DE LLAMAS SALES TAX RECOVERED CONTRACT 010.4120.5303 79.03 1,054.03
97989 10/27/00 102054 HOBSON'S POLYGRAPH SVCS PRE-EMPLOYMENT-CooPER 010.4201.5303 150.00 150.00
97990 10/27/00 102057 LINDA HOLT REF. PARK DEPOSIT-HOLT 010.0000.4354 25.00 25.00
97991 10/27/00 044496 INFORMATION SERVICES DP ON LINE TRANS SEPT 16-30 010.4201. 5606 59.66 59,66
97992 10/27/00 045708 INTOXlMETERS, INC. MOUTHPIECES 010.4201. 5255 53.09 53.09
97993 10/27/00 046176 ,J J' S FOOD COMPANY CMC SUPPLIES 220.4303.5613 36.04
--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
10/25/00 18:35 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
97993 10/27/00 046176 J J'S FOOD COMPANY MEETING SUPPLIES-ZONE 3 010.4001. 5201 12.98
97993 10/27/00 046176 J J'S FOOD COMPANY SUPPLIES 010.4101. 5201 1.19 50.21
97994 10/27/00 101604 BARBIE JONES REIMB.SNACK SUPPLIES-JONES 010.4425.5259 25.64
97994 10/27/00 101604 BARBIE JONES REIMB.SUPPLIES-JONES 010.4425.5255 51.93 77.57
97995 10/27/00 101652 J.J KELLER & ASSOCIATES SAFETY ANSWER BOOK 220.4303.5501 120,09 120.09
97996 10/27/00 048516 KEYLOCK SECURITY SPECIA MASTER LOCK KEY 010.4201.5604 1. 61 1. 61
97997 10/27/00 102061 KML CONSTRUCTION REF:B/BALL LEAGUE REGIS-KML 010.0000.4606 70.00 70.00
97998 10/27/00 101529 LASER RECHARGE FACTORY LASER TONER CARTRIDGE 010.4002.5602 60,81 60.81
97999 10/27/00 102066 BELINDA MALOUF REF. YOUTH B/BALL-MALOUF 010.0000.4605 45.00 45.00
98000 10/27/00 102055 ORPHA MARTINEZ REF. PARK DEPOSIT-MARTINEZ 010.0000.4354 75.00
98000 10/27/00 102055 ORPHA MARTINEZ LATE CANCELLATION FEE-MARTINEZ 010.0000.4354 5,00- 70,00
98001 10/27/00 101252 MCI WORLDCOM L/DIST PHONE 010.4145.5403 219.92
98001 10/27/00 101252 MCI WORLD COM CALLING CARDS-SEPT 010.4J.45.5403 6.07 225.99
98002 10/27/00 102059 JENNY MCNIECE REF.PARK DEPOSIT-MCNIECE 010.0000.4354 25.00 25.00
98003 10/27/00 102049 MICHL GAUGE SALES & SVC REPR/RECALIBRATE BACKFLOW 640.4712.5603 63.01 63.01
98004 10/27/00 056580 MID STATE BANK ACH DISTRIB-10/06/00 010.4145.5319 25.90 25.90
98005 10/27/00 057096 MINER'S ACE HARDWARE ELBOW/NIPPLE/SPRINKLER 010.4420.5605 16.89
98005 10/27/00 057096 MINER'S ACE HARDWARE PVC PIPE 010.4420.5605 6.63
98005 10/27/00 057096 MINER'S ACE HARDWARE EPOXY SPRAY 640.4712.5610 17.12
98005 10/27/00 057096 MINER'S ACE HARDWARE FLAG TAPE 640.4712.5255 12.81
98005 10/27/00 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES/GASKET 640.4712.5610 8.55 62.00
98006 10/27/00 057174 MISSION OFFICE PRODUCTS OFFICE SUPPLIES 010.4002.5201 33.78
98006 10/27/00 057174 MISSION OFFICE PRODUCTS OFFICE SUPPLIES 010.4101.5201 19.26
98006 10/27/00 057174 MISSION OFFICE PRODUCTS OFFICE SUPPLIES 284.4103.5201 7.61
98006 10/27/00 057174 MISSION OFFICE PRODUCTS OFFICE SUPPLIES 010.4120.5201 115.21
98006 10/27/00 057174 MISSION OFFICE PRODUCTS OFFICE SUPPLIES 010.4120.5201 18.77
98006 10/27/00 057174 MISSION OFFICE PRODUCTS OFFICE SUPPLIES 220.4303.5201 19.73 214.36
98007 10/27/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 5.80 5.80
98008 10/27/00 059124 MUSTANG TREE CARE 820 VALLEY-PRUNE 010.4420.5605 450.00
98008 10/27/00 059124 MUSTANG TREE CARE 816 VALLEY-PRUNE 010.4420.5605 365.00
98008 10/27/00 059124 MUSTANG TREE CARE 282 VALLEY-PRUNE 010.4420.5605 365.00 1,180.00
98009 10/27/00 063960 PACIFIC BELL ALARM 473-1935 640.4710.5403 35.29
98009 10/27/00 063960 PACIFIC BELL ALARM 473-2041 010.4145.5403 19.51
98009 10/27/00 063960 PACIFIC BELL PHONE 489-2174 010.4201.5403 40.79
98009 10/27/00 063960 PACIFIC BELL PHONE-54 00 010.4145.5403 1,416.09
- --
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
10/25/00 18:35 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98009 10/27/00 063960 PACIFIC BELL PHONE 271-7480 010.4145.5403 64.03
98009 10/27/00 063960 PACIFIC BELL PHONE 489-9867 010.4201.5403 53.70
98009 10/27/00 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31. 54
98009 10/27/00 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 184.13
98009 10/27/00 063960 PACIFIC BELL PHONE 489-2345 010,4145.5403 36.35
98009 10/27/00 063960 PACIFIC BELL INSTL.T-l LINE 021-2713 272.4201.6101 300.00
98009 10/27/00 063960 PACIFIC BELL MONTHLY SVCS-021-2713 010.4145.5403 561. 47
98009 10/27/00 063960 PACIFIC BELL MONTHLY SVC-021-2713 OCT 010.4145.5403 295.09
98009 10/27/00 063960 PACIFIC BELL ALARM 841-3956 640.4710.5403 31. 54
98009 10/27/00 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31. 54
98009 10/27/00 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31.54
98009 10/27/00 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 51.78 3,184.39
98010 10/27/00 067548 POOR RICHARD'S PRESS PRINT CITATION NOTICES 010.4201.5201 90.75
98010 10/27/00 067548 POOR RICHARD'S PRESS PRINT SETUP BUSINESS CARDS 010,4102.5306 30.57
98010 10/27/00 067548 POOR RICHARD'S PRESS PRINT SETUP BUSINESS CARDS 010.4102.5306 30.57 151.89
98011 10/27/00 102056 PROPERTY RESOURCE NETWO REF. PARK DEPOSIT-PROPERTY 010.0000.4354 25.00 25.00
98012 10/27/00 100143 QUAGLINO ROOFING F.D.RE-RooF RETENT-QUAGLINO 010.4213.6401 3,668.73 3,668.73
98013 10/27/00 069576 RADIO SHACK COMMUNITY CTR STERO SYS REWIRE 010.4421.5255 19.29
98013 10/27/00 069576 RADIO SHACK SUPPLIES-C.D. 010.4421,5255 13.37 32.66
98014 10/27/00 102063 CATHY RATHBONE REF.DUP.PAY-B/BALL-RATHBONE 010.0000.4613 55.00 55.00
98015 10/27/00 070590 RICHETTI WATER CONDITIO WATER COND.RENTAL-SEPT/OCT 010.4201,5604 30.00 30.00
98016 10/27/00 102062 ROLLINS PLASTERING RE-COLOR FRONT C.D,BUILDING 010.4213.5604 1,350.00 1,350,00
98017 10/27/00 101898 KIM ROMANO TRAFF.COMM.CO~SULT-ROMANO 010.4301.5303 1,035.00 1,035.00
98018 10/27/00 071682 GREG ROSE FIELD SUPERVISION-ROSE 010.4424.5352 16.00 16.00
98019 10/27/00 069496 RXLASER AP CHECK STOCK 010.4120.5201 557.63 557.63
98020 10/27ioo 072638 S &. L SAFETY PRODUCTS SHOP TOWELS 010.4430.5255 75.02 75.02
98021 10/27/00 075130 SAN LUIS OBISPO CNTY.NE CSO AD IN TT 010.4201. 5301 192.78 192.78
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-OO/Ol 010.4001. 5141 66.79
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-OO/Ol 010.4101.5141 658.32
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-OO/Ol 010.4102.5141 133.57
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 010.4120,5141 610.61
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-OO/Ol 010.4002.5141 152.65
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 010.4130.5141 753.73
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-OO/Ol 010.4140.5141 133.57
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-OO/Ol 010.4201.5141 53,886.58
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-OO/Ol 010.4211.5141 8,758.48
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 010.4212.5141 1,202,14
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 010.4301.5141 1,593.32
~--.._._-- - --
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
10/25/00 18:35 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 010.4213.5141 1,144.90
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 010.4305.5141 1,545.61
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 010.4420.5141 6,363.73
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 010.4421. 5141 171.73
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-OO/Ol 010.4422.5141 486.58
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 010.4423.5141 276.68
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-OO/Ol 010.4425.5141 2,394.75
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 010.4430.5141 1,459.75
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 220.4303.5141 6,115.67
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 284.4103.5141 276.68
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 612.4610.5141 2,213.47
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-OO/Ol 640.4710.5141 1,202.14
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 640.4711.5141 801.43
98022 10/27/00 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2ND QTR-00/01 640.4712.5141 3,005.37 95,408,25
98023 10/27/00 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 179.54
98023 10/27/00 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 179.54
98023 10/27/00 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 179.54 538.62
98024 10/27/00 073164 DAVID SANCHEZ REIMB.AIRLlNE TICKET-SACTO 010.4201. 5501 202.00
98024 10/27/00 073164 DAVID SANCHEZ REIMB.MILEAGE-SANCHEZ 010.4201.5501 97.65 299.65
98025 10/27/00 102065 MICHAEL SCHMIDT REF:B/BALL LEAGUE REGIS-SCHMID 010.0000.4606 125.00 125.00
98026 10/27/00 102068 SCHWAN'S SALES ENT.INC. REIMB BL OVERPAY-SCHWAN'S 010.0000.4050 67.50 67.50
98027 10/27/00 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,475.03 1,475.03
98028 10/27/00 102051 LElLANIE SILVA REF. PARK DEPOSIT-SILVA 010.0000.4354 25.00 25.00
98029 10/27/00 100695 GREG SINICROPE 5 COPIES-WRITING POLICE RPTS 010.4201.5255 90.93 90.93
98030 10/27/00 100124 SLO CNTY OFFICE OF EDUC LIVE SCAN FINGERPRINTS 010.4425.5315 12.00 12.00
98031 10/27/00 080808 SOUTH SLO COUNTY SANIT SEWER HooKUPS-7/00 760.0000.2305 6,000.00
98031 10/27/00 080808 SOUTH SLO COUNTY SANIT SEWER HooKUPS-9/00 760.0000.2305 33,500,00
98031 10/27/00 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-9/00 760.0000.2304 37,614.64
98031 10/27/00 080808 SOUTH SLO COUNTY SANIT 9-1 SAN.DIST-214 E.BRANCH 010.4145.5401 19.63
98031 10/27/00 080808 SOUTH SLO COUNTY SANIT 9-1 SAN.DIST-215 E.BRANCH 010.4145.5401 13.47
98031 10/27/00 080808 SOUTH SLO COUNTY SANIT 9-1 SAN.DIST-208 E.BRANCH 010'.4145.5401 13.47
98031 10/27/00 080808 SOUTH SLO COUNTY SANIT 9-1 SAN.DIST-211 VERNON 010.4145.5401 13.47
98031 10/27/00 080808 SOUTH SLO COUNTY SANIT 9-1 SAN.DIST-140 TRAF.WAY 010.4145.5401 13.47
98031 10/27/00 080808 SOUTH SLO COUNTY SANIT 9-1 SAN.DIST-STROTHER R/R 010.4145.5401 13.47 77,201. 62
98032 10/27/00 082328 STERLING COMMUNICATIONS SVC AGREEMENT-NOV 2000 010.4201.5606 995.00
98032 10/27/00 082328 STERLING COMMUNICATIONS INSTL.STROBE LITE 010.4301. 5255 290.99
98032 10/27/00 082328 STERLING COMMUNICATIONS REPL.MIC CORD 220.4303.5601 109.25 1,395.24
98033 10/27/00 082640 STRADLING,YOCCA,CARLSON REDEV.SVCS 284.4103.5303 35.00 35.00
98034 10/27/00 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4420.5601 15.00
--'_._.._-~-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
10/25/00 18:35 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98034 10/27/00 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301.5601 120.00
98034 10/27/00 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201. 5601 166.00
98034 10/27/00 083226 SUNSET NORTH CAR WASH CAR WASHES 640.4712.5601 30.00
98034 10/27/00 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303,5601 45.00
98034 10/27/00 083226 SUNSET NORTH CAR WASH CAR WASHES 010,4305.5601 15.00 391.00
98035 10/27/00 083382 SUPERIOR QUALITY COPIER MAINT AGREE-FAX MACHINE 010.4101.5602 195.00 195.00
98036 10/27/00 084162 ERIN TAYLOR REGIS-WPOA 010.4201.5501 58.00 58,00
98037 10/27/00 086736 DOTTIE TRULOCK DOG OBEDIENCE CLASSES 010.4424.5351 48.80 48.80
98038 10/27/00 088084 UNITED GREEN MARK,INC. SSC FITTINGS 010.4430.5605 2.06
98038 10/27/00 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605 42.87 44.93
98039 10/27/00 102060 VAGABOND EXECUTIVE INN RESV-ERIN TAYLOR 010.4201.5501 75.00 75.00
98040 10/27/00 088826 PEGGY VALKO ART CLASSES-VALKO 010.4424.5351 272.80 272,80
98041 10/27/00 102007 VERIZON WIRELESS CELL PHONE-CODE ENF 010.4301.5403 50.89 50.89
98042 10/27/00 101866 VERIZON WIRELESS MESSAG MIS PAGER 010.4140.5303 13.11 13.11
98043 10/27/00 090480 WAYNE'S TIRE REPR,TIRE 010.4305.5601 16.00 16,00
98044 10/27/00 100431 WILLARD PAPER CO ENVELOPES/PAPER 010.4102.5255 346.24
98044 10/27/00 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 201. 34 547.58
98045 10/27/00 092976 WITMER-TYSON IMPORTS K-9 MAINT.TRAINING-SEPT 010.4201.5322 135.00 135,00
98046 10/27/00 093132 WOMEN PEACE OFFICERS AS WPOA-ERIN TAYLOR 010.4201.5501 30.00 30.00
98047 10/27/00 100029 JUAN ZARATE REF. PARK DEPOSIT-ZARATE 010.0000.4354 25.00 25.00
TOTAL CHECKS 396,075.57
-----.-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
10/25/00 18:35 VOUCHER/CHECK REGISTER
FOR PERIOD 17
FUND TITLE AMOUNT
010 GENERAL FUND 107,930.05
011 PAYROLL CLEARING FUND 188,604.73
220 STREETS FUND 6,604.20
225 TRANSPORTATION FUND 1,056.75
272 CA LAW ENFORCMT TCHNLGY EQUIP. 300.00
284 REDEVELOPMENT AGENCY FUND 319.29
350 CAPITAL IMPROVEMENT FUND 5,061.95
612 SEWER FUND 2,438.70
640 WATER FUND 6,645.26
760 SANITATION DISTRIBUTION FUND 77 , 114 . 64
TOTAL 396,075.57
~-- ---- --.-..-
ATTACHMENT 5
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
11/01/00 09:39 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
314 10/27/00 009008 BANKCARD CENTER LaCC CONF. 640.4710.5501 351.75
314 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301. 5201 108.32
314 10/27/00 009008 BANKCARD CENTER CaNST. STANDARDS/PLOTTER CART 010.4301. 5255 368.23
314 10/27/00 009008 BANKCARD CENTER CR : CHARGES 010.4212.5601 28.17-
314 10/27/00 009008 BANKCARD CENTER OFFICE MEETING 010.4211.5501 24.00
314 10/27/00 009008 BANKCARD CENTER LOCC MEETING 010.4001. 5501 351.75
314 10/27/00 009008 BANKCARD CENTER FILM DEV/COLOR CARTRIDGE 010.4130.5201 67.33
314 10/27/00 009008 BANKCARD CENTER GAS 010.4130.5501 38.00
314 10/27/00 009008 BANKCARD CENTER HOTEL 010.,4130.5501 195.60
314 10/27/00 009008 BANKCARD CENTER BOOK 010.4130.5503 20.00
314 10/27/00 009008 BANKCARD CENTER UNITED AIR LINES CR 010.4001. 5501 185.00-
314 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES CR 284.4103.5201 374.31-
314 10/27/00 009008 BANKCARD CENTER LOCC CONF-FERRARA 010.4001. 5501 351.75
314 10/27/00 009008 BANKCARD CENTER GASOLINE 010.4001. 5501 16.51
314 10/27/00 009008 BANKCARD CENTER LOCC CAR RENTAL 010.4001.5501 228.15
314 10/27/00 009008 BANKCARD CENTER CA REDV.ASSOC MEMBER-SHEELEY 284.4103.5503 49.00
314 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101. 5201 153.32
314 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES 284.4103.5201 61.14
314 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES-PALM PILOT 284.4103,5201 419.96
314 10/27/00 009008 BANKCARD CENTER ANNUAL INVEST. MEMBERSHIP 284.4103.5503 445.00
314 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES 284.4103.5201 482.62
314 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101. 5201 17.14
314 10/27/00 009008 BANKCARD CENTER NATL REC & PARK ASSOC-HERNANDE 010.4421,5501 395.00
314 10/27/00 009008 BANKCARD CENTER LOCC CONF-SNODGRASS 010.4120.5501 341. 89
314 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4120.5201 111.13
314 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES' 010.4120,5201 48.10
314 10/27/00 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4120,5201 193.04
314 10/27/00 009008 BANKCARD CENTER REPR.BLAZER 010.4212.5601 248.58 4,499.83
TOTAL CHECKS 4,499.83
--..---
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
11/01/00 09:39 VOUCHER/CHEC~ REGISTER
FOR PERIOD 17
FUND TITLE AMOUNT
010 GENERAL FUND 3,064.67
284 REDEVELOPMENT AGENCY FUND 1,083.41
640 WATER FUND 351,75
TOTAL 4,499.83
-----------"-- -- ----
9.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR~a'-
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: NOVEMBER 14, 2000
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of October 31, 2000, as required by Government Code Section 53646 (b).
~
CITY OF ARROYO GRANDE
MONTHLY INVESTMENT REPORT
As of October 31, 2000
~ovember14,2000
This report presents the City's investments as of October 31, 2000. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of October 31, 2000, the investment portfolio was
in compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of October 31, 2000 compared with the prior
month and the prior year.
Date: October 2000 September 2000 October 1999
Amount: $8,135,000 7,595,000 8,150,000
Interest Rate: 6.47% 6.19% 5.23%
--~- -'-~'--~------- -~"--'--'_..._-
9.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES ~
SUBJECT: REJECTION OF CLAIM AGAINST CITY - M. PACHECO
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is recommended the City Council reject the attached Claim for Damages against the
City filed by Margaret Pacheco, 1522 Chilton Street, Arroyo Grande.
FUNDING:
None.
DISCUSSION:
The City's insurance adjusters have reviewed the claim of Margaret Pacheco and
recommend it be rejected.
- --------~--~- -'-~- ---....-
~: Cwl llttr~'f'Co.
JJ} ~~ City 01 Arroyo Granda
t ,c,. ,~lr~ CLAIM FOR DAMAGES
t. \ 0 f'JH~~SON OR PROPERTY
0\\ ,JTY OF ARROYO i.li..t\,;',;;- ,
.
PI} 3: t 9 I
File with: ~Cb~~ ~ a RESERVE FOR D-9h De r
CITY CLERK' C Claim No. t2> .e.~l,).. p(,,\O('
214 East Branch Street
Arroyo Grande, CA 93420
.;2. 0 Illol
INSTRUCTIONS
1. Claims for death, injury .to person or personal property must be filed
not later than six months after the occurrence. (Gov. Code Sec. 911.2)
2. Claims for damages to real property must be filed not later than 1 year
after the occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim form before filing.
4. See page 2 for diagrafu upon which to locate place of accident.
5. This claim form must be signed on Page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details.
SIGN EACH SHEET.
Date of Birth
of Claimant 7-
Occupation ~Claimant I//CC!.
Home Telephone Number
5 Cj<i!j-S9D<..
Business Telephone Number
'~q0-'/ /6e
Give address and telephone number to Claimant's Social
which you desire notices or communica- Security Number
tions to be sent regarding this claim: ~ro(-~3-730
(Ls '0&
,Names of any city ;employees
involved in INJURY or DAMAGE
-
- -
Where did DAMAGE or INJURY occbr? Describe fully, and locate on diagram on
reverse side of this sheet. Where appropriate, give street names and
address and measurements from landmarks: (;J . IBva (! c A
Corn{2f. CrOfidAv UI7c/ :5T
5~iwa~i~~h. s7f)ps~:Oo~ur;.c C?rvL(J/e k Iv ~ !
CJ.fv[ -jHf G.rru~f:- r('. n1- SwlfJerl In'j ue;1,re
. , r. /i f hLt~ ~
Why do you claim the City is responsible?' L/ceneJ:;;(
.-.. tJf?(1/uck Fro/?lstU'jc>e. my &9/ jOlO..-f.e
Describe in detail each INJURY or DAMAGE ~ ft;;' enS€ ~/CA..)Le
ffO/1r 6UM~ dat#t?:)8
~C ro-~~ t~~/~
SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
-.----- -----_._-~-._-
----
-
')
oA ~ tI'~
The amount claimed, as of the date of presentation of this claim, - \t"'('fVJ"~ foCi
is computed as follows: V\r9:;~e~
Damage incurred to date (exact)~stimated prospective damages
~ s far as known:
Damage to property......$ , uture expenses for medical
Expenses for medical and hospital care.....$ . ~1( ~
and hospital care....... $ Future loss of ""jfj ~ ~ U ...Q.
Loss of earnings........$ earnings..............$ ~t1.J;\ ckt
Special damages for other proSP9 s~~af ()C · ' '1
- . . . . . . . . . . . . . . . . . . . . . . . . $ dama.es. . .. ., .It S. ~ IVU..U~){ IL
General damages.........$ () Prospective gene 1
Total damages incurred ~O damages...............$ ~~{-
to date...............$ . Total estimate prospe~2 ~
damages. . . . . . . . . . . . . $ , l S ' X"6
Total amount claimed as of date OS;:::j) ,
presentation of this claim........ $ '~~ -
Was damage and/or injury )j'vestigat~ by ~~ce? ye 5
If so, what city: rrtlf:(") ~ '
Were paramedics or ambulance c lIed? /VO
If so, name city or ambulance ~
If injured, state date, time, name and a \Ire",,,. uf doctor of your first
visit
WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons
known to have information:
Name Address Phone
Name Address Phone
Name Address phone
DOCTORS and HOSPITALS:
Hospital Address Phone
Doctor Address Phone
Doctor Address Phone
READ CAREFULLY
For all accident claims place on following diagram names of streets,
including North, East, South, and West; indicate place of accident by "X"
and by showing house numbers or distances to street corn~rs. If city
Vehicle was involved, designate by letter "A" location of city Vehicle when
you first saw it, and by "B" location of yourself or your vehicle when you
first saw city vehicle; location of city Vehicle at time of accident by "A-
1" and location of yourself or your vehicle at the time of the accident by
"B-1" and the point of impact by "X."
NOTE: If diagrams below do not fit the situation; attach hereto a proper
diagram signed by claimant.
I / rv:~ p ~
6 ~\0
C- i -f;:1u c:L
SIOEWALK
cun8
rAAKW^Y
SloeW^LI<
\ r-
, , Signature of Claimant or person Typed Name: Date: q -<:{-O<)
filing on behalf giving M ~ r,gor e +- Pet c..h e c.O
relationship to Claimant:
Y7
NOTE: CLAIMS BE FILED WITH CITY CLERK (Gov. Code Sec. 9158).
Presentation false claim is a felony (Pen. Code Sec. 72).
-,- -~--~--- -----
, .
,
Rc.CE\'l~O D" \:;'1;-
,;... CHY Qf f\RRO't 0 G.V.lt_..
00 OCT t 8 PM~: 30 Next Report Due: April 16, 2001
STATUS REPORT #2
October 16, 2000
City of Arroyo Grande
P.O. Box 550
Arroyo Grande CA 93420
Attention: Steven Adams, City Administrator
RE: My Principal : City of Arroyo Grande
DOl . 08/15/00
.
Claimant . , Margaret Pacheco
.
My File No. . "'l\I0071-S
.
Dear Mr. Steven Adams:
PREVIEW:
The claimant alleges that a city vehicle scraped the :front bumper of her vehicle.
GOVERNMENT CODE REQUIREMENTS:
A. Action By Public Entityi
I recommend that the City forward a standard rejection letter to the following claimant~
Margaret Pacheco
1522 Chilton St.
Arroyo Grande, CA 93420
B. Statue of Limitations:
The statute of limitations will expire six months fi'om the rejectioIl:,
CLAIMANT VERSION:
The claimant alleges that she stopped at the stop sign in the southbound lane of West
Branch St. at E. Grand Ave. She claims that she inched out into the intersection. She
claims that the City vehicle suddenly passed in fi'ont of her. The side of the City vehicle
damaged the front of her bumper.
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052 . San Luis Obispo, CA 93406-1052
Phone: (805) 544-7963 . Fax: (805) 544-1068
_.....____.m'~._..._ --_.,--~ ---...-----
, .
City of Arroyo Grande
Steven Adams
October 16, 2000
Page Two (AlOO72-S)
INJURIES
Mental anguish was claimed due to the alleged rudeness of the City employee.
WITNESSES
No witnesses were identified.
CITY REPORT
The City Public Works Supervisor responded via a memo that included a Arroyo Grande
police report. The police report determined that the claimant was at fauh for the accident
for violating the right of way of the City vehicle.
LIABILITY
The City is not responsible for this claim.
Base on the information provided, I recommend that the City reject the claim.
CLAIM STATUS:
Claim Status Reserves
LPD-Margaret Pacheco Open $570.00 Loss
$500.00 Expense
COMMENT: ,,,.
I am placing my file on diary for April 16, 2001.
Very truly yours,
Carl Warren & Company
Keith Swanson, LPCS, CCLA
--~.._- --, ----~_._--
-
~~of P.O. Box 550
~ fff~ 214 East Branch Street
Arroyo Grande, CA 93411
Phone: (80S) 473-5414
ADMINISTRATIVE SERVICES FAX: (80S) 473-03U
E-Man: aac1ty@arroyogrande.org
November 15, 2000
Margaret Pacheco
1522 Chilton Street
Arroyo Grande CA 93420
REJECTION OF CLAIM PRESENTED WITHIN SIX MONTHS
Dear Ms. Pacheco:
, Notice is hereby given that the claim you presented to the City Council of the City
of Arroyo Grande on September 8,2000 was rejected on November 14, 2000.
WARNING
Subject to certain exceptions, you have only six (6) months from the date this
notice was personally delivered or deposited in the United States mail to file a
Court Action in a Municipal or a Superior Court of the State of California on this
claim (See Government Code Section 945.6).
You may seek the advice of an attorney of your choice, in connection with this
matter. If you desire to consult an attorney, you should do so immediately.
Kelly Wetmore
Director of Administrative Services
c: City Manager
City Attorney
Director of Public Works
Carl Warren & Co.
- ---,------ ~._._-_._-~" --~--
I.d.
MEMORANDUM
TO: CITY COUNCIL
KERRY MCCANTS, COMMUNITY DEVELOPMENT DIRECTO~
FROM: SUBJECT: ADOPTION OF AN ORDINANCE OF THE CITY OF ARROYO
GRANDE AMENDING TITLE 9 OF THE ARROYO GRANDE
MUNICIPAL CODE REGARDING SECOND RESIDENTIAL
DWELLING UNITS
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is recommended the City Council:
1. Adopt an Ordinance, amending Title 9 of the Arroyo Grande Municipal
Code regarding Second Residential Dwelling Units.
2. Direct the Director of Administrative Services to file a "Notice of
Exemption" with the County Recorder.
FUNDING:
No fiscal impact.
DISCUSSION:
The City Council, at its meeting of October 24, 2000, introduced for first reading,
with one modification to Section C-12, an Ordinance amending Title 9 of the Arroyo
Grande Municipal Code regarding Second Residential Dwelling Units. It is
recommended the City Council adopt the Ordinance.
AL TERNA TIVES:
The following alternatives are presented for Council's consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation;
- Provide direction to staff.
-
ORDINANCE NO. C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING PORTIONS OF TITLE 9 OF THE
MUNICIPAL CODE REGARDING SECOND RESIDENTIAL
DWELLING UNITS
WHEREAS, the City of Arroyo Grande has a responsibility, pursuant to Government Code
Section 65852.2, to address the need for second residential dwelling units, while at the
same time considering environmental and service constraints; and
WHEREAS, the Housing Element of the General Plan of the City of Arroyo Grande
adopted on June 22, 1993, provides for the utilization of second residential dwelling units
as an affordable housing incentive in residential zones; and
WHEREAS, the City of Arroyo Grande has conducted environmental review for adoption
of an ordinance establishing procedures to provide for the development of second
residential dwelling units in the City of Arroyo Grande, and has found that it can be seen
with certainty that there is no possibility that the proposed second residential dwelling unit
requirements will have an effect on the environment and therefore is exempt from the
provisions of CEQA; and
WHEREAS, the City Council of the City of Arroyo Grande has reviewed and considered
the information in the proposed document and staff report, as well as public testimony
presented at the hearing and make the following findings of fact:
A. The proposed second residential dwelling unit requirements are consistent with the
goals, objectives, policies, and programs of the General Plan, and are necessary
and desirable to implement the provisions of the General Plan.
B. The proposed second residential dwelling unit requirements will not adversely affect
the public health, safety, and welfare.
C. The proposed second residential dwelling unit requirements are consistent with the.
purpose and intent of Title 9.
D. The potential environmental impacts of the proposed second residential dwelling
unit requirements are insignificant.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES
ORDAIN AS FOLLOWS:
ORDINANCE NO. C.S.
PAGE 2
SECTION 1: Arroyo Grande Municipal Code Section 9-11.140 is amended in its entirety
as follows:
CHAPTER 9-11.140
SECOND RESIDENTIAL DWELLING UNITS
A. Purpose and Intent
The purpose of these standards is to ensure that second residential dwelling units
located in Residential Districts do not adversely impact either adjacent residential parcels
or the surrounding neighborhood, and are developed in a manner which protects the
integrity ofthe Residential District, while providing for needed housing opportunities. There
are environmental and service constraints the City faces, which limit the addition of second
dwelling units. In particular, such units may not be appropriate on hillside lots because of
environmental constraints. The addition of a second residential dwelling unit is limited by
urban service capacity, public safety standards, traffic conditions, fire hazards, privacy
impacts and compatibility with neighboring uses and structures. This Chapter addresses
these limitations.
B. Applicability
1. Second residential dwelling units may be permitted in any Residential
District except the RE District, subject to obtaining a Conditional Use
Permit pursuant to Section 9-03.050 of this Title and as otherwise
provided in this Section. All findings required by Section 9-03.050
must be made in addition to specific findings required by this Chapter
prior to issuance of a conditional use permit. Second residential
dwelling units shall be served by City water and sanitary sewer
systems. Second residential dwelling units shall be prohibited on lots
containing a guest house, converted garage, mobile home, or more
than one existing single family dwelling.
2. Second residential dwelling units may be attached to or detached from
the main dwelling. If the second dwelling unit is attached to the main
dwelling, each shall be served by separate outside entrances. The
interior wall(s) of an attached unit which separ~te it from the main unit
shall be fire rated according to the most recent Uniform Building
Code, and shall not be connected by a doorway or opening to the
main dwelling. An "attached second residential dwelling unit" shall
mean a dwelling unit that is either combined within the living area or
attached to the primary residence. A "detached second residential
dwelling unit" shall mean a dwelling unit that is not combined within
or attached to the primary residence. For the purposes of this
Chapter, "dwelling unit" shall not include a garage or any accessory
.
^.......~
ORDINANCE NO. C.S.
PAGE 3
structure. "Primary residence" shall mean an existing detached
residential structure that conforms with all applicable zoning
regulations.
3. A second residential dwelling unit may be constructed simultaneously
with or after construction of the principal residence. In addition, an
existing principal residence may, subject to obtaining a conditional
use permit for such residence, be considered the second residential
dwelling unit, and a new residence may be constructed which would
then be considered the primary residence. The applicant shall apply
for and obtain a conditional use permit for a second residential
dwelling unit prior to submission of an application for a building permit
for the proposed new residence.
C. Property Development Standards
The second residential dwelling unit shall comply with all zoning regulations and
property development standards of the District in which it is located, existing building,
health, safety and fire codes, and architectural review criteria, including, but not limited to,
setbacks, height limits and maximum lot coverage. In addition, the following standards
shall apply:
1. Minimum Lot Size
The minimum lot size for a parcel to be eligible for a detached second
dwelling unit shall be 12,000 square feet, excluding all rights of way
and private access easements. The minimum lot size for a parcel to
be eligible for an attached second dwelling unit shall be 7,200 square
feet, excluding all rights of way.
2. Building Separation
A detached second residential dwelling unit shall be located at least
20 feet from the primary residence.
3. Yard Setbacks
3
,----~--_..- ..._._-~-'-
ORDINANCE NO. C.S.
PAGE 4
The second residential dwelling unit shall have the same minimum
yard setback requirements as the base zone of the primary residence
on the parcel as outlined in Table 9-06.050-A and Table 9-06.050-B.
Setbacks outlined in Appendix C.W.D.219 as referenced in Table 9-
06.050 A and Table 9-06.050-B shall not be applicable to second
residential dwelling units. The minimum front yard setback for second
residential dwelling units shall be equal to or greater than the
maximum front yard setback of adjacent parcels.
4. Architectural Compatibility
The second residential dwelling unit shall be architecturally
compatible with the primary residence and the surrounding
neighborhood, and shall incorporate the same colors and materials as
the primary residence.
5. Maximum Size
Gross floor area of a second residential dwelling unit shall not exceed
640 square feet.
6. Maximum Slope
The building site upon which the second residential dwelling unit will
be constructed shall not have an average slope in excess of twenty
percent. A topographic map and slope analysis, as recommended by
the Community Development Director, shall be stamped and signed
by either a registered civil engineer, registered architect, or registered
landscape architect. Average slope is defined as follows:
S= I x L x 100
A x 43,560
Where S = average natural slope, in percent.
1= interval, in feet, of the contour lines.
L= the sum, in feet, of the length of the contour lines,
at selected contour interval "I".
A= the total area, in acres, of the site.
7. Parking
4
----_.-.-,-~_.._.- --'-'
ORDINANCE NO. C.S.
PAGE 5
A minimum of one off-street parking space shall be provided for each
bedroom in the second residential dwelling unit in addition to the off-
street parking spaces required for the main dwelling. All parking
spaces shall be exclusive of front and street side yard setbacks.
Such parking spaces shall be located in close proximity to the second
residential dwelling unit so as to provide convenient access for the
occupant. Additional parking may be required provided that a finding
is made that the additional pt;lrking requirements are directly related
to the use of the second residential dwelling unit and are consistent
with existing neighborhood standards applicable to existing dwellings.
8. Occupancy Requirements
Second residential dwelling units shall not be offered for sale apart
from the primary residence and shall be occupied on a month to
month basis or longer. Either the primary residence or the second
residential dwelling unit must be occupied by the o~ner of the
property.
9. Driveway Access
Second residential dwelling units shall be served by the same
driveway access to the street as the primary residence.
10. Performance Standards
For establishing conditional use criteria, the Community Development
Director shall consider the adequacy of water, sewer, drainage, fire
and emergency services, and the impact of additional dwelling units
on traffic flow.
11. Deed Restriction
A deed restriction shall be recorded against the title of the property
containing a second residential dwelling unit prior to issuance of a
building permit. Such deed restriction shall stipulate that the second
dwelling unit cannot be sold and the owner of the property must
occupy one of the units on the premises.
12. Utility Meters
5
----.-.....-.----- .-----
ORDINANCE NO. C.S.
PAGE 6
Only one electric, one gas and one water meter shall be allowed on
the property and shall serve both the primary residence and the
second residential dwelling unit. Applicable utility fees for the second
residential unit will be assessed at the time a building permit is issued.
13. Other Conditions
Second residential dwelling units shall comply with such other
conditions or standards which, in the judgment of the City, are
necessary or appropriate to mitigate possible adverse impacts on the
neighborhood.
D. FINDINGS
The Planning Commission may issue a conditional use permit for a second residential
dwelling unit as applied for or in modified form, if on the basis of the application and the
evidence submitted, the Planning Commission makes all of the following findings.
1- The proposed second dwelling unit complies with the standards
described in Section 9-11.140.C.
2. The second dwelling unit will riot unreasonably interfere with the
privacy otherwise available to residents of adjoining properties.
3. The proposed second dwelling unit is designed to be compatible with
the exterior appearance and character of the existing neighborhood.
4. The proposed second dwelling unit is designed to be compatible with
the existing main dwelling unit in terms of architectural style, bulk,
height, materials, colors and landscaping.
5. The proposed second dwelling unit will not cause unreasonable noise,
traffic congestion, parking congestion or overload existing public
facilities or utilities.
E. STATE LAW APPLICABLE
6
--._-- ~-~- '-
~
ORDINANCE NO. C.S.
PAGE 7
The provisions of this Section shall be subordinate to and superceded by the
controlling provisions of any applicable State law or laws.
F. ILLEGAL SECOND RESIDENTIAL DWELLING UNIT
The establishment or continuance of a second residential dwelling unit without a
Conditional Use Permit or contrary to the provisions of this Section is declared to be
unlawful and shall constitute a misdemeanor and a public nuisance.
SECTION 2: Arroyo Grande Municipal Code Table 9-06.040-A is amended as follows:
Table 9-06.040 A Uses Permitted Within Residential Districts
USE RE RH RR RS SF VR MF MFA SR MHP
15. Second Residential NP C C C C C C C C NP
Dwelling Unit
SECTION 3: Arroyo Grande Municipal Code Chapter 9-18 DEFINITIONS is amended as
follows:
Second Dwelling Unit: A detached or attached dwelling unit that provides
complete, independent living facilities for orie or more persons. It shall include
permanent provisions for living, sleeping, eating, cooking, and sanitation on the
same parcel or parcels upon which the primary unit is situated.
SECTION 4: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or any part thereof is for any reason held to be unlawful, such
decision shall not affect the validity of the remaining portion of this Ordinance or any
part thereof. The City Council hereby declares that it would have passed each section,
subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of
the fact that anyone or more section, subsection, subdivision, paragraph, sentence,
clause or phrases be declared unlawful.
SECTION 5: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least five (5) days prior to the City
Council meeting at which the proposed Ordinance is to be adopted. A certified copy
of the full text of the proposed Ordinance shall be posted in the office of the Director
of Administrative Services/Deputy City Clerk. Within fifteen (15) days after adoption
7
"------..,....--- --_.,.~--._-_.,.. -- -
ORDINANCE NO. C.S.
PAGE 8
of the Ordinance, the summary with the names of those City Council Members voting
for and against the Ordinance shall be published again, and the Director of
Administrative Services/Deputy City Clerk shall post a certified copy of the full text of
such adopted Ordinance.
SECTION 6: This Ordinance shall become effective thirty (30) days after the date of
its adoption.
On motion of Council Member , seconded by
Council Member and on the following roll call vote, to-
wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of , 2000.
8
..~._~-_._--- --,-~- "--.----- ----
ORDINANCE NO. C.S.
PAGE 9
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
9
-_.~_._'-'------ . _._~- ..-.--,-.',--.. ~
NOTICE OF EXEMPTION
To: D Office of Planning and Research From: City Of Arroyo Grande
1400 Tenth Street P.O. Box 550
Sacramento, CA 95814 Arroyo Grande, CA 93421
or
~ County Clerk of the Board of Supervisors
County of San Luis Obispo
1144 Monterey Street, Suite C
San Luis Obispo, CA 93408
PROJECT TITLE AND NUMBER:
Ordinance amending portions of Title 9 of the Arroyo Grande Municipal Code regarding
Second Residential Dwelling Units.
PROJECT CONTACT PERSON: TELEPHONE NUMBER:
Kerry McCants, Community Development Director (805) 473-5420
PROJECT LOCATION:
City of Arroyo Grande
PROJECT DESCRIPTION: Modification of the Second Residential Unit Ordinance.
STATE CLEARINGHOUSE NUMBER (if applicable):
This is to advise that the City of Arroyo Grande City Council approved the above-
described project on November 14, 2000 and made the following determinations:
0 MINISTERIAL (Section 15208)
0 EMERGENCY (Section 15269)
IZI EXEMPTION PER CEQA GUIDELINES - Section 15282(i) of the CEQA
Guidelines determines that the activity is exempt by statute per Public Resources
Code 21080.17.
SIGNA TURE: DA TE RECEIVED FOR FILING:
TITLE: COMMUNITY DEVELOPMENT DIRECTOR
DATE: November 15, 2000
---- --- -"- _.'"._-------,.~- -
9.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER p-'
SUBJECT: APPOINTMENT TO THE CITIZENS' TRANSPORTATION
ADVISORY COMMITTEE
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is the recommendation of the Mayor that the City Council approve the
appointment of Kirk Scott to the Citizens' Transportation Advisory Committee
(CTAC).
FUNDING:
There is no funding impact as a result of the proposed appointment.
DISCUSSION:
The Citizens' Transportation Advisory Committee reviews and prepares
recommendations to the San Luis Obispo Council of Governments(SLOCOG) on
all phases of their transportation planning program, including transit, streets and
roads, bicycle facilities, airports, funding and plan preparation. Its membership is
comprised of appointments from each su pervisorial district and each
incorporated city, as well as four at-large appointments made by SLOCOG. The
City's prior appointment, Otis Page, resigned in 1997. The position has since
been vacant.
The practice by some of the other cities in the SLOCOG has been to appoint
members of their transportation or traffic commissions. This can be helpful since
the members are already informed and involved in establishing the City's
transportation related programs, policies and priorities. As a result, the vacancy
was discussed at a recent Traffic Commission meeting and Kirk Scott expressed
interest in filling the position.
The position vacancy was also posted and advertised pursuant to State
requirements. Two other applications were received, which are attached for your
review and consideration.
I
I
i
-------------- -..-----". - --_...._-----------_.__._~---_....- __c__~____~
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve the appointment of Kirk Scott to the CT AC;
- Appoint one of the other two applicants;
- Continue to seek other nominations; or
- Leave the position vacant.
I
--.------- ~
'1/
RECEIVED
APPLICATION FOR APPOINTMENT tJlTY Of ARROYO GRMIDE
CITIZEN'S TRANSPORTATION ADVISORY COMMITTEE 00 NOV -3 AM 9: 34
NAME OF APPLICANT:
AJJ< SCoTT
RESIDENCE STREET ADDRESS: CITY: ZIP:
S,2o VIA J/11t1JLI~,f D A1f/(~ ytJ GIf,4/LJ/J E 9J~:2o
RESIDENCE TELEPHONE NO.: BUSINESS TELEPHONE NO.:
'05" 4L?/- ~~.5S 'Os-- L/?/-(/~J'S-
BUSINESS STREET ADDRESS: CITY: ZIP:
-,
1. Are you a full-time paid officer or employee of local/state govemment (circle one)? NO YES If yes,
where position
2. Education: B A/IV~ICS/T
3. Present occupation:
4. Membership in organizations
5. Please describe why you are interested in serving on this committee. (Use reverse side for any additional
information - 200 words maximum):
As a city traffic commissioner I have a keen interest in the area's circuJation
problems. As traffic congestion continues to escaJate in our county, my feeling is that
circuJation problems cannot be successfully solved by each individual city without
looking at the big picture oftraffic within neighboring cities and the county. This
requires sound long-range planning to accommodate future growth and the increased
circuJation that comes with it. The cities and the county working together on these
circuJation problems can accomplish this. Therefore, I would be honored to serve on the
'. Citizen's Transportation Advisory Committee.
6. Please describe other community activities that you have been involved in.
'/(~t:;=/C C~~/SS/DAl
/IICf fJ~,&,MAlIAIC Co~"" rT-JC&
SoC/~T
C/t. ;tolCi /1'J;1'11 S'S/(JA/
8. Date:
------~
iiECEIVED
- : "; . "( c.:: /~ R R Q \( 0 (~;( /\ ~ ~ ;:j .~
APPLICATION FOR APPOINTMENT
.. . CITIZEN'S TRANSPORTATION ADVISORY COMMITTEE 00 rmi) -7 Pi; 4: 28
NAME OF APPLICANT:
f.-(b'vv"A.J<..D . {.-.\. M l U ~~ / A. \ c-p
RESIDENCE STREET ADDRESS: CITY: ZIP:
7(~ ~~A..FCJ.~. ~f::..O"(O ~~'-J~ q342o-t~l~
RESIDENCE TELEPHONE NO.: BUSINESS TELEPHONE NO.:
4eA .3~5
BUSINESS STREET ADDRESS: CITY: ZIP:
1. Are you a full-time paid officer or employee of local/state govemment (circle one)? NO YES If yes,
where position
2. Education:~~~ IN G~ P~Nt~
3. Present occupation: ~ 1-( ~-p
4. Membership in organizations A.M~N It-J ~ -rIT<..rfS, CYF
5. Please describe why you are n r ~ J
IS comml ee. (
information - 200 words maximum):
(
6. Please describe other community activities that you have been involved in.
~~ OF 'D(~\o~ -f1'-.tE' C'T~ '"RAM
8. Date:
----- ----
G()MMtT-r~ ~ ~~ \ s.A.'-Jj\~ VAc,A.NC{ NO\\.~ I
~~ \D ~R=t-"". AH~U~(.( ~u:..'i' Rf=;.Tt~
\ WOU'-C> ~~ ,0 CO~ \1 NuE:: ~Me. l~o\...~~ \'N
~~\CAL-'F\-.,&.NNI~ ~D \4'-\OW~"'f-\A-r~\\ON
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RECEIVED
APPLICATION FOR APPOINTMENT elTY Of ARROYO GRA~ID!l
CITIZEN'S TRANSPORTATION ADVISORY COMMITTEE 00 NOV -7 PH ~: 23
NAME~F mUCANT:
oy erger
RESIDENCE STREET ADDRESS: CITY: ZIP:
. 329 Sunrise Drive Arroyo Grande, 93420-4411
RESIDENCE TELEPHONE NO.: BUSINESS TELEPHONE NO.:
473-1401 None
BUSINESS STREET ADDRESS: CITY: ZIP:
1. Are you a full-timA paid offICer or employee of locaVstate government (circle one)? o YES If yes,
where position
-.. ..
2. Education: .
3, Presp.nt occupation:
4. Membership in organizations Ci
5. Please describe why you are interested in serving on this committee. (Use reverse Gidc for any additional
information ~ 200 words maximum):
. . .
-..__....__._._...--... IJ .
.
.
CITY OF ARROYO GRANDE
NOTICE OF VACANCY
ON CITIZENS' TRANSPORTATION ADVISORY COMMITTEE
September 29, 2000
Notice is hereby given, pursuant to Section 54974 of the California Government Code, that an
unscheduled vacancy occurs on the following committee:
NAME OF COMMITTEE: CITIZENS' TRANSPORTATION ADVISORY COMMITTEE
PURPOSE: The Citizens' Transportation Advisory Committee reviews and prepares
recommendations to the San Luis Obispo Council of Governments, a
regional transportation planning agency, on all phases of their
transportation planning program, including transit, streets and roads,
bicycle facilities, airports, funding, and plan preparation.
MEETINGS: Meetings are generally held every other month on Wednesday evenings
in San Luis Obispo from 6:00 p.m. to approximately 9:00 p.m.
TERM: Discretion of the City of Arroyo Grande
For further information, please contact:
Mike Lady or Dan Herron
Mayor Senior Transportation Planner
City of Arroyo Grande San Luis Obispo Council of Governments
PO Box 550 1150 Osos Street, Suite 202
Arroyo Grande, CA 93420 San Luis Obispo, CA 93401
(805) 473-5404 (805) 781-5711
I, Kelly Wetmore Deputy City Clerk
, ,
State of California, do hereby certify that the above Notice of Vacancy
was posted in accordance with Section 54974 of the California
Government Code on
October 18 2000
,
City of Arroyo Grande, CA
VACANCY OF: CITIZENS' TRANSPORTATION ADVISORY COMMITTEE
EFFECTIVE: September 29, 2000
G:ICurrent OWPlOOOO-Agency Admin\0200-Board. Committee SupportlAdvisory ConvnitteeslCtacICtac Notice of Vacancy
,.'_._-~----.---
.. ,
" September29; ~OOO',
,.ti~,'.' , '.".,' .", . '''''y';'o1~ll,~.,~,:.7~:..'
,~ '. ",d~
, cItY ,of Arr9Yo ~rande
PO BoX p~)O
Arroyo 9rCilnde, CA 93420
",RE:' REGRUITMENT FOR THE CITIZENS' TRAN$PORTATIONADVISpRY
'GOMMIr:rEE (CTAC}
Dear Mayor bidy:
A vacancy exists for your City on the Citi:zens' TranspOrtation Advisory ~Committee (CTAC).
The position is reserved for adelegate of your choice. We would appreciate your attention in,
this matter and have enclosed the appropriatelT1aterials with'this letter. ' ,
As you 'ateaware,the CTAC is an ,advisory committee of the S~m Luis Obispo Council of
Governments (SLOQOG).' Its memb~rship'iscompris~dofappointrnents from each
. supervisorial district and each, incorporatedcity,as ,well' as four."at large" appointments made
by SLOCO~.
Please' note, the California Government' Code, (Chapier1 0, Section 54974 ) requires a special
vacancy nQtice, to be posted in the office of the Clerk and other places~t least ten working days
prior to your finalappointmen~. Enclosed is a vacancy notice, ~cOpyofthecommittee bylaws,
an application form which' may be copied, posteq and distributed to,inte~ested,p~l'Sons, and a
news release. ' Please do not hesitate to cOntact us with your questions, or' concerns at 781,-" .
4219. ' ,::. '
, , '
,Sinc~rely, '
',&".', ',',',' '.., ~" ,
:,.,,~',,"'..,
, . '.
.. d. .
'Rori~ldL[)e,Cadi
'.- Executive' Director, ,
cc: ,~teveTolley,~LOCOG;Member
SteveD.Adams, City Mana.ger .'
I
1150 Osos Street, Ste. 202, San Luis Obispo, CA 93401. Tel. (805) 781-4219. Fax. (805) 781-5703
E-mail. slocog@slonet.org. Internet. http://www.slonet.orgl-ipslocog
,;
'"', ,
I
\
ADpPfED: June 6, 1985
RATIFIED: May 8, 1986
AMENDED: May 20, 1992
AMENDED: November 4, 1998
CITIZENS TRANSPORTATION ADVISORY COMMI'ITEE
BYLAWS
FUNCTIONS
The Citizens Transportation Advisory Committee (hereinafter referred to as "CTAC") serves as
representatives of the general public. The functions ofCTAC are as follows:
A. To develop and forward recommendations on transportation policies and implementation.
B. To review and study existing transportation related affairs.
~t('~'[f'i,~ 'J
MEMBERSmP
Section 1: Regular Members. Sixteen (16) regular members, representing various public interests
concerned with transportation, shall be appointed to the Citizens Transportation Advisory
Committee (CT AC) by the Board of Supervisors, incorporated cities and the San Luis Obispo
Council of Governments as follows:.
N One appointed by the city council (7 members)
N One appointed by each District Supervisor (5 members)
N Four at-large, appointed by the San Luis Obispo Council of Governments, with
emphasis placed on assurance of a balanced representation of user groups.
Each regular member shall serve so long as the appointing body allows or until resignation.
Vacancies shall be filled by the appropriate appointing agency. Each regular member shall have
full voting privileges.
Section 2: Technical Advisory Members. Representatives of government agencies, including but
not limited to the agencies included as Appendix I herein, shall be advisory members to the
Committee and shall receive minutes and agendas and have full rights of committee membership,
except that no Technical Advisory Member shall be permitted to vote on Committee matters.
Section 3: Absences. Members shall be notified in writing after two (2) consecutive absences
from regular Committee meetings. The Committee may recommend that the appointing entity
drop a member from its rolls after three (3) consecutive absences upon a vote of two-thirds of the
active Committee membership.
-1-
--
-~..,-_._--
"
Section 4: Vacancies. Should a vacancy occur on the Committee by reason of resignation,
disability, or otherwise, the original appointing entity shall then appoint a member to fill the
vacancy.
~l~11lli 'L~~ :Jt
OFFICERS
Section 1: Officers. The officers of the Committee shall consist of a Chairman and Vice
Chainnan. A staff secretary will be provided to:
1. Keep the minutes of all meetings.
2. Give or serve all notices required by:, these Bylaws.
3. Prepare the agenda for all meetings.
4. Be custodian of Committee records.
Section 2: Selection of Officers. The Chairman and Vice C~ shall be chosen by majority
vote of the regular members of the Committee. Secretarial services shall be provided by the San
Luis Obispo Council of Governments. The selection of officers shall take place at the April
meeting.
Section 3: Term of Office. Officers shall serve for a term of one year. No elected officer shall
serve more than two (2) consecutive one-year terms in any office.
Section 4: Vacancies. When a vacancy occurs it shall be filled by an election at the next regular
meeting to follow such vacancy by a majority vote of the members present.
Section 5: Duties of Officers.
A. Chainnan:
1. To preside at all meetings of the Committee.
2. To call special meetings of the Committee in accordance with these Bylaws.
3. To see that all actions of the Committee are properly taken.
4. To appoint standing subcommittees.
B. Vice Chainnan:
1. To exercise or perform all the duties and be subject to all the responsibilities of the
Chainnan during the absence, disability, or disqualification of the Chairman.
2. To assist the Chainnan in the conduct of Committee business.
MEETINGS
Section 1: Regular Meetings. A Regular meeting of the Committee shall be held at least prior to
each SLOCOG Board meeting. Notice shall be sent to members stating the time and place of
the meeting. A Regular meeting may be canceled or rescheduled by the Committee at any
meeting.
-2-
_. ~..._.~-
, . ...
. .
.
Section 2: Special Meetings. The Chairman may call a Special meeting of the Committee,
provided written notice is given all members at least 24 hours in advance, proper public notice is
given.
Section 3: Quorum. A quorum shall consist of a majority of seated members of the Committee.
No formal action shall be taken in the absence of a quorum, except to adjourn the meeting to a
later date.
Section 4: Agenda. Items for the agenda shall be provided to the Chairman by staff at least seven
(7) days in advance of the meeting. The Chairman,' at his/her discretion, may add matters of
urgent business to the agenda. A written copy of the agenda for each meeting shall be given each
regular and Technical Advisory member at least 48 hours in advance of a regular meeting.
Section 5: Proceedings. In all matters, not otherwise provided for herein, all meetings of the
Committee shall be conducted in accordance with Robert's Rules of Order, Newly Revised.
~I~1:t(f;J,:~ ~!
SUBCOMMITTEES
Section 1: The Chairman shall appoint the members and detennine the duties of Subcommittees,
as needed or directed by the Committee.
Section 2: Subcommittees shall make and submit recommendations to the full Committee for
appropriate action.
/0JI(;'~ (CrL":.r ~vl
~"",""'~ - ~ - ~ '^" ~""
EFFECTIVE DATE
Section 1: These Bylaws and any amendments shall go into effect upon the date of adoption by
the San Luis Obispo Council of Governments.
-
TECHNICAL ADVISORY COMMITTEE MEMBERS
COUNTY ENGINEERING DEPARTMENT
COUNTY DEPARTMENT OF PLANNING AND BUILDING
STATE DEPARTMENT OF TRANSPORTATION
\\Sloco&..scover_1\voIllOVERAll. WORK PROORAM 1998-9910100. Agerq Admini5lnlion\0200 - Board. Commi_ Suppon\Advisory Commi-'Cl'ACIIIYLAWS.dac
-3-
-.-...- - -.~~--~,-_._-
,
PRESS RELEASE
ISSUE DATE: FOR IMMEDIATE RELEASE
NOTIFICATION OF VACANCY ON THE
CITIZENS' TRANSPORTATION ADVISORY COMMITTEE (CT AC)
The City of Arroyo Grande announces that there is a vacancy on the Citizens'
Transportation Advisory Committee. This committee is advisory to the San Luis
Obispo Council of Governments (SLOCOG), a regional transportation planning
agency for the County of San Luis Obispo. Its membership is comprised of an
appointment from each supervisorial district, each incorporated city in the county,
as well as four "at large" appointments made by SLOCOG. Presently, one
vacancy exists to be appointed by the City of Arroyo Grande. If you are
interested in being considered for the appointment, please contact the City at
(805) 473-5404.
The committee reviews and prepares recommendations to the SLOCOG Board
on all phases of their transportation planning program, including public transit,
airports, streets and roads, funding, and plan preparation. The committee is an
active, effective committee that normally reviews and submits recommendations
on transportation-related staff reports and plans.
The committee normally meets on Wednesday's of alternative months from 6:00
p.m. until approximately 9:00 p.m., in San Luis Obispo.
~~-
STE -N ADAMS, CITY MANAGER
/ t::J /.,2~,4o
DATE/
FOR ADDITIONAL INFORMATION, CONTACT:
STEVEN ADAMS, CITY MANAGER AT (805) 473-5404,
OR DAN HERRON, SLOCOG SENIOR TRANSPORTATION
PLANNER AT (805) 781-5711
9.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER t/fJ
SUBJECT: AUTHORIZATION TO SOLICIT BIDS FOR THE FAIR OAKS
A VENUEN ALLEY ROAD TRAFFIC SIGNAL, PROJECT NO. PW-2000-7
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is recommended the City Council:
A. approve the construction plans and specifications and authorize the Department of
Public Works to solicit public construction bids for the Fair Oaks AvenueNalley
Road traffic signal capital improvement project; and,
B. find that the Fair Oaks AvenueNalley Road traffic signal capital improvement
project is categorically exempt pursuant to CEQA Guidelines Section 15303, Class
3 and direct the Administrative Services Director to file a Notice of Exemption.
FUNDING:
The FY 2000/01 Capital Improvement Program includes $111,000 for construction and
construction contingencies for the Fair Oaks AvenueNalley Road traffic signal project.
The engineer's estimate for construction is $90,000.
.
DISCUSSION:
On April 11, 2000, the City Council directed staff to include the installation of a 3-way
traffic signal at the intersection of Fair Oaks Avenue and Valley Road in the FY 2000/01
Capital Improvement Program. The plans, specifications and cost estimates have now
been prepared and the project is ready to bid.
The project provides for the construction of a 3-way traffic signal including detector loops,
traffic controller and striping.
The contract time for this project has been estimated at 90 calendar days. Work is
expected to begin in late December 2000 and be completed in late March 2001 as shown
in the attached project schedule.
,-,.~._~-~--- -_..._.__..__._-~. .__._---~_.,----_.-
AL TERNA TIVES:.
The following alternatives are provided for the Council's consideration:
-Approve staff's recommendations;
-Do not approve staffs recommendations;
-Modify as appropriate and approve staff's recommendations; or
-Provide direction to staff.
Attachments:
1. Notice of Exemption
2. Project Schedule
jep:232.5636\Solicit. Bids. wpd
------------- - --.------ -.,..---- ___w_~_____~___.___
Attachment 1
Notice of Exemption
To: 0 Office of Planning and Research From: (Public Agency) City of ArrOYO Grande
Administrative Services
1440 Tenth Street, Room 121 P.O. Box 550
Sacramento, CA 95814 ArrOYO Grande. CA 93421
[!] County Clerk
County of San Luis Obispo
County Government Center
San Luis Obispo. CA 93408
Project Title: Fair Oaks AvenueNalley Road Traffic Signal
Project Location - Specifj~: In the City of Arroyo Grande at the intersection of Fair Oaks A venue and Valley Road
Project Location - City: Arroyo Grande Project Location - County: San Luis Obispo
Description of Project: Construct 3-wav traffic signal at the intersection of Fair Oaks Avenue and Valley Road
Name of Public Agency Approving Project: City of Arrovo Grande - Public Works Department
Name of Person or Agency Carrying Project Out Project:
Exempt Status: (check one)
0 Ministerial (Section 12080(b)( 1); 15268);
0 Declared Emergency (Sec. 21080(b)(3); I 5269(a));
0 Emergency Project (Sec. 21080(b)(4); I 5269(b)(c));
[!] Categorical Exemption. State type and section number: Section 15303. Class 3
0 Statutory Exemptions. State code number:
Reasons Why Project Is Exempt: Proiect consists of extending electrical services to construct a traffic si2nal to alleviate public safety
issues at the intersection.
Lead Agency
Contact Person: Don Spagnolo. P.t. Area CodeffelephonelExtension: (805) 473-5440
If filed by Applicant:
I. Attach a certified document of exemption finding.
2. Has a Notice of Exemption been flied by the public agency approving the project? 0 Yes ONo
Signature: Date: Title:
[!] Signed by Lead Agency o Signed by Applicant Date received for filing at OPR:
--- -.---.----
Attachment 2
CITY OF ARROYO GRANDe
TENTATIVE PROJECT SCHEDULE
FOR
THE FAIR OAKS AVENUENALLEY ROAD TRAFFIC SIGNAL
(City Project No. PW-2000~7)
Council Approval to Solicit Bids ........................... November 14, 2000
1 st Notice to Bidders ..... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 17, 2000
2nd Notice to Bidders (min 5 days between publications) . . . . . . . . . . .. November 24,2000
Pre-Bid Conference (Tuesday, 2:00 p.m. at City Council Chambers) ..... November 28,2000
Receive Bids (Friday, 2:00 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. December 1, 2000
Award of Bid (at City Council meeting) ......................... December 12, 2000
Notice of Award ....................................... December 13, 2000
Notice to Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. December 26, 2000
Contract Completion (90 calendar days) ., . . . . . . . . . . . . . . . . . . . . . . . . . March 26, 2001
-_.~-- ------ _.------
9...
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER rI!tr
SUBJECT: AWARD OF CONTRACT FOR THE SCENIC CREEKSIDE WALK
THROUGH THE HISTORIC VILLAGE OF ARROYO GRANDE - PHASE II
PROJECT, CITY PROJECT NO. PW-2000-3
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is recommended the City Council:
A. award a construction contract for the Scenic Creekside Walk Through the Historic
Village of Arroyo Grande, Phase II to R. Simons Co., Inc. in the amount of
$225,555.85;
B. authorize the City Manager to approve change orders not to exceed the
contingency of $22,600 for use only if needed for unanticipated costs during the
construction phase of the project (total construction costs = $225,555.85 + $22,600
= $248,155.85); and,
.
C. direct staff to issue the Notice of Award and Notice to Proceed with other necessary
contract documents.
FUNDING:
The FY 2000/01 Capital Improvement Program includes $268,400 for construction of the
Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II project.
DISCUSSION:
On August 22, 2000, the City Council authorized the re-advertisement of the Scenic
Creekside Walk Through the Historic Village of Arroyo Grande, Phase II project for
construction bids. On October 31,2000, four bids were publicly opened for the project.
The apparent low bidder, R. Simons Co., Inc. submitted a bid of $225,556.10.
Upon review of the bids it was determined that there was a $0.25 addition error and that
the low bid was aGtually $225,555.85. The remaining portion of the bid has been verified
for accuracy and found to be in compliance with the contract specifications.
Phase II consists of the construction of a bluff top walkway and overlook along the south
bank of Arroyo Grande Creek between Mason Street and Short Street. Phase II also
includes the construction of the lower portion of the stairway on the north side of the creek
near the swinging bridge from the stairway constructed during Phase I to an area adjacent
to the creek.
Work is expected ,to begin at the end of November. The contract provides 90 calendar
days for completion of the work.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
-Approve staff's recommendations;
-Do not approve staff's recommendations;
-Modify as appropriate and approve staff's recommendations; or
-Provide direction to staff.
Attachments:
1. Bid Opening Log Sheet
2. Project Schedule
".------,--.-.._-
Attachment 1
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: October 31,2000
Scenic Creekside Path Project, Phase II
Engineer's Estimate - $241,000
BIDDER'S NAME. CITY TOTAL BASE TOTAL W/AL T #1
MJ Ross Construction $223,822.22 $240,684.22
Pismo Beach
Voss Construction $245,861.00 $262,611.00
Atascadero
R. Simons Co., Inc. $211,971.60 . $225,556.10
Nipomo
Speciality Construction, Inc.
San Luis Obispo $291,668.00 $307,325.21
.~,~
Kelly tm e,'
Administrative Services Director/Deputy City Clerk
~.
c: Public Works Director
City Manager
~_. ~ ---~~-~._,
Attachment 2
CITY OF ARROYO GRANDE
TENT A TIVE PROJECT SCHEDULE
FOR
THE SCENIC CREEKSIDE WALK THROUGH
THE HISTORIC VILLAGE OF ARROYO GRANDE, PHASE II
(City Project No. PW-2000-03)
1 st Notice to Bidders .................................... September 20, 2000
2nd Notice to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . '.' . . . September 27,2000
Job Walk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., October 10, 2000
Receive Bids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., October 31, 2000
Award of Bid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 14, 2000
Notice of Award ....................................... November 15, 2000
, Notice to Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 27, 2000
Contract Completi.on (90 days) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . February 27,2001
--- - ~ -----
9.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS, RECREATION, AND ~
FACILITIES
SUBJECT: AWARD OF CONTRACT FOR THE CITY HALL RE-ROOFING PROJECT
, DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is recommended the City Council:
A. award the City Hall Re-Roofing construction contract to Quaglino Roofing in the
amount of $37,695;
B. authorize the City Manager to approve change orders not to exceed a contingency
amount of $3,800 for use only if needed for unanticipated costs during the
construction phase of the project (total construction cost = $37,695 + $3,800 =
$41,495); and,
C. direct staff to issue the Notice of Award and Notice to Proceed with other necessary
contract documents.
FUNDING:
The available balance in the FY 2000/01 Government Buildings Structures and
Improvements Budget for the City Hall Re-Roof project is $41,620.
DISCUSSION:
On September 26, 2000, the City Council authorized staff to solicit bids for the City Hall
Re-Roofing Project. On October 31, 2000, one bid was publicly opened for the project.
The bid submitted was from Quaglino Roofing in the amount of $37,695.
The project consists of replacing the City Hall building roof estimated to be at least 25
years old. Although patched many times, the roof continues to leak during rain. The roof
was examined by three reputable roofing contractors, was determined to be beyond rep~ir,
and it was recommended that the roof be replaced.
The bid has been verified for accuracy and found to be in compliance with the contract
specifications.
The contract provides for the work to be completed in 30 calendar days with work
beginning in early December.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
-Approve staff's recommendations;
-Do not approve staff's recommendations;
-Modify as appropriate and approve staff's recommendations; or
-Provide direction to staff.
Attachment:
1. Bid Opening Log Sheet
-"'----"--~._- --~--- ._---
.
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: October 31,2000
City Hall Reroof
BIDDER'S NAME, CITY TOTAL BASE
Quaglino Roofing $37,695.00
~LA~OJv;
Kelly tmo, ,
Administrative Services Director/Deputy City Clerk
c: Parks, Recreation & Facilities Director
Public Works Director
City Manager
9.i.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC W?RKS/CITY ENGINEER ptt
SUBJECT: TRAFFIC WAY BRIDGE BARRIER RAIL REPLACEMENT PROJECT
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is recommended the City Council add the Traffic Way Bridge Barrier Rail Replacement
Project to the 2000-2001 Capital Improvement Project.
FUNDING:
The City was successful in securing Federal Bridge Barrier Rail Replacement grant funds
for the Traffic Way bridge. The total project cost has been estimated at $132,850. The
project will be funded with $117,612 (or 88.53%) of Federal funds and $15,238 (or
11.47%) of local funds through savings from the Traffic Way curb, gutter and sidewalk
project ($12,304), Los Olivos sidewalk project ($1 ,490) and the Branch Mill Road guardrail
. project ($1,444), which is a required local match.
DISCUSSION:
On June 6,2000, the Public Works Department submitted a grant application to Caltrans
to replace the existing Traffic Way bridge barrier rails with new rails. On September 11,
2000, Caltrans notified the City that the grant application was accepted for funding'.
Staff was to propose this project as part of the City's capital improvement program during
preparation of the FY 2001/02 budget. However, the bridge barrier rails were recently
damaged during a vehicle accident. Because of this, staff is recommending that the Traffic
Way Bridge Barrier Rail Replacement project be added to the current CIP. Staff contacted
Caltrans and was informed that the grant funding is available at this time.
Staff has i~entified cost savings from the Traffic Way curb, gutter and sidewalk,project
($12,304) and Los Olivos Sidewalk project ($1 ,490) plus a portion ofthe Branch Mill Road
guardrail project ($1,444). It is anticipated that the remaining balance of $1,556 for the
Branch Mill Road guardrail project will be sufficient to complete the project for the requi~ed
$15,238 local match.
The Traffic Way bridge over the Arroyo Grande Creek was' constructed in 1932. This
barrier rail replacement project will include removing the existing wood rail and
constructing a new rail to meet today's bridge standards.
-- --_.._-~ ---_._._~- ---.-."-
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
-Approve staffs recommendation;
-Do not approve staffs recommendation;
-Modify as appropriate and approve staffs recommendation; or
-Provide direction to staff.
--.~- ---_._~
10.a.
MEMORANDUM
TO: CITY COUNCIL DEVELOPMENT ~
FROM: KERRY MCCANTS, COMMUNITY
DIRECTOR
SUBJECT: APPROVAL OF CONSULTANT SERVICES AGREEMENT
WITH STRONG PLANNING SERVICES FOR THE
GENERAL PLAN UPDATE
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is recommended the City Council approve a contract with Strong Planning
Services to complete the General Plan Update.
FUNDING:
The FY 2000-2001 budget appropriates $156,200 for the General Plan Update.
The City has entered into a contract with Higgins Associates to prepare an
update of the Circulation Element of the General Plan and a Citywide Traffic
Model at a cost of $51,850. The estimated cost of this contract is $67,500.
Additional funds may be needed for graphics and technical consultants primarily
related to the preparation of the Environmental Impact Report.
DISCUSSION:
On October 10, 2000, the Council received a report on the General Plan Update
Process and Schedule, the Economic Development Strategy, an Economic
Development Element and a concept for an East Grand Avenue Design Overlay.
During the discussion of the General Plan Update Process and Schedule, the
City Council directed staff to pursue the termination of the contract with Envicom
Corporation. The Council further directed that staff pursue the hiring of a local
consultant to complete the General Plan Update.
The Community Development Director recommends that the City Council
approve an agreement with Rob Strong to provide the required services. This
recommendation is based on the qualifications of Mr. Strong, his ability to
allocate the required time to the project, and his location in San Luis Obispo
County.
- ---"~---~- ~_._-
AL TERNA TIVES:
The following alternatives are presented for Council consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation;
- Provide direction to staff.
Attachments:
1) Consultant Services Agreement
2) Letter from Rob Strong dated October 26, 2000 outlining work
procedures and schedule
3) Resume and Professional Vitae
-- _.-.._--_._-~-_. - ----..--- ____. -.-.--......-..--.- ----------
Attachment 1
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is entered into this 14th day of November, 2000, by and between the CITY OF
ARROYO GRANDE, State of California (hereinafter referred to as "CITY") and ROB STRONG, an
independent consultant (hereinafter referred to as "CONSULTANT").
WITNESSETH:
WHEREAS, CITY has need for a Consulting Planner to complete the update of the City's General
Plan; and
WHEREAS, CONSULTANT represents that he/she is qualified to perform the services required
by the Contract; and
NOW, THEREFORE, the parties do mutually agree as follows:
1. SCOPE OF SERVICES. Pursuant to this Contract, CONSULTANT shall be engaged by
CITY as a Consulting Planner. gg~~~tT~~T-~~~~l1,:~~~g ~~b~~~~~J~I~i~r direction from, the Community
Development Director. CONSUl:TANT'-agreesTodeVotEnis'ri'iUCfffimeas is reasonable necessary to
effectively perform the services required under this Contract pursuant to Exhibit A.
2.'. .'COMPENSA1:rON:.lo ;{!;'CoNSUl:..TANT:Shatrberompensated as follows:
: . '. .&.:..;::: ,CONsu1i1\AN!fJShaU ~e.1pa'id; af'tHe'JiatEfof$90:00 'per\hour for public hearings and
,,,,::.,;;[:iWOrksffi>pS(e: rco,:: 1\';'.1 ~!;' i.:;;; ,\>::;; J;;i L;
b. ., "'T . ',' ~"""'''",
CONSULTANT shall be~paid~at?.the\..rate of $60.00 per hour for all hours worked
VV'i i [ in !\::~. <OtherttM": \1uijlic(h'earitl1JSi~"a' work'Shbps." ' ,;' ,,',
c. CONSULTANT shall be entitled to no other compensation or benefits.
3. "',TERM'OF~ReEMENT~::SThis AgreemenfshalF commence on November 14, 2000 and
shall terminateon"June 30, 2001, unless terminated earlier as provided herein. Termination of the
Agreement may be effectuated by. the 'City" Manager .or the- 'Community Development Director without the
need for action,approvat/'orratlfiC8tion'by'tne Oity CounciL The term of this Agreement may be
extended upon mutuali:agreemer)t;:l)y-th~R~rtl~.:i.:, ,",,, .> ''', ~',." '. ,','
~'-,>,.'r~ :,:;.i tJ t. ~ p",,'( : ,:';; ~~.j'1\J;'\..d."":_~:?i.':~ i.~ tt._~;': k.:. ~'~-',[:' i- r ,}
4'.'f.:!,i. '.11SRMINATfE)'NJOF;AG'REE_Nif'FOR:CONVEt~nENCE.' Either'party has an absolute
right to terminate-this Agreementat,any; time'-bY' tgiVingtCi tlie'other party fifteen (15) days written notice of
such terniinatjor'l}'spedifYjntJ'tt1efeffecti~eiil~:ja;~t1eh;t$ifrtIHl3tiOn.' Termination shall have no effect upon
the rights and 'obligation'sfBt the, p'aJltie~';tjflSihwHof(jf'ariY 'tr~r'rsactionocOlJrrihg prior to the effective date
of such 'tetminatl()n~;'iQONSt!Jt!.fANTf:st1all ibEf'pak{'fof'-AU 'Work'satisfactorily completed prior to the
effective date of !;uch tefmlhati()tv:,(~T ~/"ii
5. iF ;W()RKi!3RSWooMP'aNsATloNji:~MD',iOTHERj EMPLOYEE BENEFITS: City and
Consultant intend ano'agree that-CONSl!Il:TANift'is.an independent contractor of CITY and agrees that
CONSULTANT has no Tlgf1t'to Wdrkers',COmp~ns8tiohand other employee benefits.
6. 'NON-ASSIGNMENT OF CONTRACT. This Agreement is intended to secure the
individual servicesofCONSOI..TANT andthVs:CONSULTANT shall not assign, transfer, delegate, or
, , ' ;~,
_..,--~----- __,_~_~_-,---,.0-,-'",,-~_. .''; ~~_iS.:;..;._,;;_. ---~""'---'-------~--- ..--------.----".-- ~.~
sublet this Agreement, or any interest herein, without the prior written consent of CITY, and any such
assignment, transfer, delegation or sublet without CITY'S prior written consent shall be considered null
and void.
7. COVENANT. This Agreement has been executed and delivered in the State of
California, and the validity, enforceability and interpretation of any clauses of this Agreement shall be
determined and governed by the laws of the State of California. All duties and obligations of the parties
created hereunder are performable in the City of Arroyo Grande and the County of San Luis Obispo shall
be that venue for any action, or proceeding that may be brought or arise out of, in connection with or by
reason of this Agreement.
8. ENFORCEABiliTY. If any term, covenant, condition or provision of this Agreement is
held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the
provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or
invalidated thereby.
9. NONDISCRIMINATION. There shall be no discrimination against any person employed
pursuant to this Agreement in any manner forbidden by law.
10. CONFLICTS OF INTEREST. CONSULTANT agrees that, during the term of this
Agreement, he will not maintain any financial interest or engage in any other employment, occupation,
work, endeavor, or association, whether compensated for or not, that would in any way conflict with, or
impair CONSULTANT'S ability to perform, the duties described in this Agreement.
11. ENTIRE AGREEMENT AND MODIFICATION. This Agreement constitutes the entire
understanding of the parties hereto. This Agreement supersedes all previous contracts, agreements,
negotiations or understandings, whether written or oral, between the parties. CONSULTANT shall be
entitled to no other benefits than those specified herein, and CONSULTANT acknowledges that no
representation, inducements or promises not contained in this Agreement have been made to
CONSULTANT to induce CONSULTANT to enter into this Contract. No changes, amendments, or
alterations hereto shall be effective unless in writing and signed by both parties. CONSULTANT
specifically acknowledges that in entering into and e~ecuting this Agreement, CONSULTANT relies solely
upon the provisions contained in this Agreement and no others.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Agreement on the day
and year first set forth above.
---..-.. '--,-_."._..,._-~
CITY OF ARROYO GRANDE
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Administrative Services Directorl
Deputy City Clerk
CONSULTANT
Rob Strong, AICP
APPROVED AS TO CONTENT
Steven Adams, City Manager
APPROVED AS TO FORM:
Timothy J. Carmel, City Attorney
------~..._- --
"',OJ .... ;.~- ~'- ...... f
...~
~
r~.
A TT ACHMENT 2 ~~i
~,
III
STRONG PLANNING SERVICES ROB STRONG, A.I.C.P.
October 26, 2000
Mr. Steven Adams, City Manager
Mr. Kerry McCants, Director
Community Development Department
CITY OF ARROYO GRANDE
214 E. Branch Street
Arroyo Grande, CA 93421
RE: Draft General Plan Update (GPU) and EIR Schedule & Scope
Work Product Proposals and Delivery Dates
Dear Mr. McCants:
In preparation for our meeting on Friday, October 27,2000, you requested a preliminary outline
of proposed work program and schedule for general plan update and EIR completion. Having
reviewed the draft material you provided October 12, I better understand the City's intent to
complete the GPU as promptly as possible, reflecting prior policy direction, infrastructure and
environmental constraints, and previously approved budget.
As we discussed, the CEQA process is the primary scheduling factor, requiring approximately six
months minimum from Notice of Preparation (NOP) to Notice of Determination (NOD). The best
way to achieve or accelerate the GPU schedule proposed 10/10/00 is to issue the NOP as early as
possible. Another approach that I recommend is to integrate the EIR as part of the GPU (see
CEQA section 15166). The NOP requires, a) description of the project, b) location of the project
(USGS quad reference map), and c) probable environmental effects of the project (CEQA 15082).
I propose to prepare the NOP during November and distribute it on or before Dec. 1, requesting
response from responsible agencies by January 1 or 15. If a scoping meeting is required with
one or more agencies, it would be scheduled during January, and could be a Planning
Commission public hearing or workshop to review available information regarding resources,
discuss apparent constraints, the project description, probable impacts, and structure of the
integral EIR. The scoping would resolve the need for additional initial or technical studies such
as noise, air quality, water, sewer, school or other issues, which could be completed concurrent
with traffic model.
Assuming that we can prescribe mitigation programs for most significant impacts and prepare the
draft integral EIR during December, January and February, I propose to issue Notice of
Completion by March 15,2001. Not less than 30 days nor more than 90 days are required by
CEQA for public review. Having 45 days for comment and 15 days for response would enable
initial public hearings on the GPU and FEIR after May 15, 2001. If the Planning Commission
recommends approval of the GPU and Final Integrated EIR in May, the council could conduct its
adoption hearings in June 2001, including Notice of Determination (NOD).
14500 MORNINGSIDE DRIVE, ATASCADERO, CA 93422 · (805) 542-9150. FAX (805) 438-3158
--.J
-
This is essentially the same schedule as proposed by Envicom, except I recommend earlier NOP,
if possible. Concurrent with this Integrated EIR process, I would be completing GPU element text
drafts and overlay maps to review with you for production. The following rough work program is
based on my initial review of status, but I need access to Envicom's work files to refine these
tasks:
1) Edit text and confirm map classifications of Land Use Element. Draft existing conditions
and adopted plan comparisons.
2) Calculate capacities of a) existing, b) GP, c) GPU, and d) Non-conservation alternative for
circulation element and alternatives analyses.
3) Summarize a) existing environmental setting/constraints, b) potential conditions of
current adopted plan, c) proposals for change in GPU and d) apparent additional alternatives.
4) Identify potential significant environmental impacts of GPU, proposals to mitigate
significance, and alternatives which could feasibly attain the basic objectives of the GPU.
5) Coordinate with Higgins for draft circulation element text and maps using #2 for traffic
modeling and constraints analyses.
6) Summarize circulation element (CE), a) existing conditions, b) potential conditions of
current adopted plan, c) coordinate with Higgins re proposals for changes contained in CE
and d) apparent additional alternatives.
7) Coordinate with Higgins to identify potential significant traffic impacts of GPU, proposals
to mitigate significance and alternatives which could feasibly be considered to attain
objectives of the GPU.
8) List all references and agencies consulted in the DEIR preparation. Collect all resource
reports for incorporation by reference. Prepare NOP mailing list and provide to City for copy
and distribution, 12/1.
Tasks 1-8 and work products are prerequisite to NOP and required by 12/1/00.
9) Outline content of Economic Development Element including Grand Ave. Mixed Use
corridor overlay, Village center, and economic development strategy.
10) Edit Agricultural Open Space and Conservation Element text and confirm map
classifications and categories. Refer to LUE for implementation.
11) Review and revise text and prepare overlay map for Parks and Recreation Element
utilizing 11/88 adopted element and GPU format. Coordinate with P & R Director and
Commission for assistance and preview.
12) Review and revise text and prepare overlay map for Housing Element utilizing 6/93
adopted element and GPU format. Discuss draft changes with CDD and CAO for possible
supplemental scope re MU district.
13) Determine status of noise and safety elements of the adopted plan and p~tential
changes re flood, seismic, dam failure, fire, police and emergency services. Discuss possible
supplemental scope with CDD and CAO.
2
~--- -
14) distribute GPU and DEIR to abutting and responsible agencies.
Tasks 9 through 14 are prerequisites to NOC required by 3/15/01 including water supply
agencies, County, Pismo Beach, Grover Beach, Caltrans, OPR, RWQCB, APCD, SCS, DFG,
USFW, ACE, LMUSD, Cuesta CCD, LAFCO, SLOCOG.
While time allocations to each task are premature without further review of Envicom work files, I
am confident that the schedule and budget constraints will determine what can actually be
accomplished.
As a general outline of time allocations during the 8-month program, I anticipate the following:
Tasks 1 & 3 60 hours 11/1 - 1/15
Task 2 40 hours 11/1-11/30
Task 4 20 hours 11/16 - 11/30
Task 5 8 hours 11/20 +/-
Tasks 6 & 7 32 hours 11/20 - 11/30
Task 8 10 hours 11/20 - 11/30
170 hours
[Full time equivalent in November]
Task 9 60 hours 12/4 - 1/12
Task 10 60 hours 12/4 - 1/12
Task 11 40 hours 1/12 - 3/15
Task 12 40 hours 1/12 - 3/15
Task 13 30 hours 1/12 - 3/15
Task 14 10 hours 3/5 - 3/15
240 hours
Full time equivalent 12/4 - 1/12/01
Half time equivalent from 1/12 to 3/15
From March 15 to May 1, during public review and comment period, I would continue to be
available up to half time for further refinements, coordination, workshops and GPU production.
For budget conservation I recommend 10 hours per week for 6 weeks to 60 hours.
From May 1 to May 15, when responses to public comments must be completed, I assume full
time for 80 hours, including preparation for public hearings.
Traffic Advisory Committee, Parks and Recreations Commission and/or The Planning Commission
could conduct workshops or preliminary hearing during April and May, but recommendation for
adoption would be after May 15, when the FEIR is completed. I have allocated 20 hours for
workshop meetings and 10 hours for two public hearings (30 hours total at my standard
professional rate, budgeting $3,000.00).
Finally the City Council hearing(s) in June 2001 are estimated at 15 hours at my standard rate,
budgeting $1,500.00.
In summary, I allocated 410 hours for the contract planning work Tasks 1- 14 during 11/1 to
3/15; 60 hours for coordination and refinement during 3/16 to 5/1; and 80 hours for response to
comment and preparation for hearings. The total of 550 hours @ $60/hour is $33,000 during the
3
6 month period from Novemberl to May 1. Public hearings during May and June are estimated
at $4,500 additional.
I previously recommended that $30,000.00 be budgeted for separate environmental impact
consultant, but an alternative I am exploring is for Strong Planning Services to employ an
associate or assistant for the six month period to facilitate coordination and control. I would
prefer this approach if the City is interested. This would facilitate preparation of the integral EIR
and effectively double the contract staff time. SPS would be responsible for supervision,
administration and performance as an extension of contract services, but the City could influence
selection of the associate or assistant assigned.
Although it appears feasible to complete the planning and environmental services contract by
July 1, 2001, at an estimated cost of $67,500 (exclusive of traffic and technical consultants), I
still recommend budgeting for possible part-time contract services extension, extended hearings
and refinements and allowance for work program contingencies. These extras subtotaled more
than $20,000. in my 10/5/00 proposal letter and can remain unallocated or deferred until next
fiscal year, if needed to complete the GPU.
Finally, I propose weekly coordination meetings at which I would submit brief progress memos,
scheduled work products and work program refinements for review and approval. As we
discussed, I would be willing to spend at least one day per week in Arroyo Grande to facilitate
coordination with staff, Commission or Council involvement or citizen inquiries. If the integral
EIR is also assigned to SP5, I would consider assigning an associate or assistant one additional
day per week in Arroyo Grande.
I look forward to discussion of these preliminary program and schedule proposals with you and
resolving contract details as soon as possible.
4
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FROM : STS FAX NO. : 8054383155
ATTACHMENT 3
STRONG PLANNING SERVICES ROB STRONG, A.r.C.P.
RESUME AND PROFESSIONAL VITAE
Rob StrOng, A.'I.C.P.
Principal, Strong Planning Services, Atascadero, CA
.
EXPERIENCE SUMMARY
Mr., Strong has over thirty six 'years of combined professional exPerfenC2 as a Caiifomia
community development planner, designer, land 'development consultant and private' consulting
i.nduding management of multi-disdplinary design teams and project implementation programs,
some of which are'listed below. "Mr. Strong was Community development Director for the City of
san Luis Obispo from ,1974 to 1977, when the General, Plan was prepared' under his supervision.
' , ,
Mr. Strong has practiced primarily in the Central Coast region from San Luis Obispo offices from,
1977 to 1994, returning from Palm Desert in 1997.
, ,
RELEVANT EXPERIENCE
" Gunner Ranch West SDeCific Plan and 'ElR.~ Coordination of GP u~~e, Specific Plan and EIR..
adOption fQr property owner for a ~050 acre mixed-:use (retail, commercial, 'professlonal office,
'institutional and residential) community around the new Valiey Children's Hospital on the bluffs ,of
the San Joaquin River west ot Freeway 41 In southwest Madera County.
,State center Communitv Colleae Sceclflc Plan and EIR. Coordination of GPA, Specific Plan and
EIR adoption by the Oty.of Madera for six participating property o~ners (under contract with the
COunty of , Madera) for an 1867 acre multi-use community focused around a new SCCC campus
southeast of the City. ,
College CrOsSroads General Plan Amendment and ErR. Preparation ' and coordination of GPA and
EIR amendments adopted by the City of lemoore for property, owners and West Hills Community
College for' a 1300 acre multi-use westerly expansion focused a'round a new indUstriC!!1 park,
regional shopping and new WHCC campus adjoining two freeways. The annexation and GPA are'
recently completed and thE;! project currently involves assisting implementation projects and
, infra~tnJctur~ programming.
Client and agency references for these three projects are enclosed.,
'.
, pREvIous PROJECTs - ~eneral Experience
Community Genera,1 Plans and Plan Elements
Cltfes of, Firebaugh, Mendota, Orange Cove~ Selma Tulare, Walna,n: Creek, OlympiC: Valley
(Lake Tahoe); San Luis obiS~ and Oakhurst-Ahwahnee, california
Sewer and Water Plans; Oty of Fresno and County of Fresno
Bike and' Pedestrian Facilities Plan, Madera County
1
14500 MORNINGSIPE DRIVE, ATASCADERO, CA 93422,. (805) 542-9150'. FAX. (805) 438-3158
- .
FROM : STS FAX NO. : 8054383155 Oct. 05 2000 03:40PM P4
.
Soecific Plans. LCPs and prooerty DeveloDment PI<m:i
Downtown Revitalization
Cities of Fresno, Coalinga, Sanger and San Luis Obispo
Redevelopment Programs
Cities of Fresno and Tulare
Area Plans
Oakhurst and Ahwahnee
Spedfic Plans
Higuera Commerce Park and Exposition Park, San Luis Obispo
state Center Community College area, M~dera
Indlo Centre, India
Uptown Village, Auto Park and Downtown, Cathedral City
Property Development Plans
Ascalini Ranch, cambria; Estero Bay Properties, Cayucos; exposition Park and
DeVaul Ra~ch, san Luis Obispo; Starweather, Sun Valley, Idaho; steve's Ranch,
Auburn; Hollybrook, Gresham, Oregon; Belmont Properties, Fresno; Gunner
Ranch West, Madera
Transportation Plans
San Luis Obispo, Oakhurst-Ashwahnee area and Madera County
Residential Commerdal and Industrial development Proiects and $ubdivlons
Residential Subdivisions
Exeter, Fresno, Orcutt, San Luis Obispo, Atascadero, Paso Robles, Apple Valley,
Santa Barbara and Monterey County communities
Commerdal Centers
Fresno, Selma, Sanger. Coalinga. San Luis Obispo, California
Environmental Imoact Reoorts
Urban, rural and mountain subdivisions; planned unit and multi-family residential; sewer
and water fadlities; schools, churches and medical facilities; retail and touriSt commerdal
developments; industrial parks and uses; ann~tions, planning and zoning proposals for
various California counties and cities.
Grant ADDlication Assistan~e
Cathedral Qty, Oakhurst-Ahwahnee
EMPLOYMENT HISTORY
<'
1977-2000 Prindpal Planning Consultant, Strong Planning Services, San Luis ObiSpo
197+1977 Community Development Director, City of San Luis Obispo
1970-1974 Prlndpal/Partner, Consultive Planners and Design Omnibus, Fresno
1968-1970 Planning Offieer, Fresno Redevelopment Agency
1964-1968 Planning Director, City of Tulare
1961-1964- AssIstant Planner, CIty of Walnut Creek
2
--
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-"--.-
- .
FROM : STS FRX NO. : 8054383155 Oct. 05 2000 03:40PM P5
-
.
EDUCATION
1962 - BA, Urban Geography, University of California, Berkeley
1974 - Masters, Urban and Regional Planning, California State University, Fresno
post; graduate courses in management, planning and real estate
Lecturer at Cuesta Community College, California state University -, Fresno, and California
Polytechnic State University - San Luis Obispo
AFFIUATIONS
Member, American Planning Association
Member, American Institute of Certified Planners
Prior President, central coast section of APA
Prior Officer, Central Valley Section of APA
Prior Officer, San Joaquin Valley Division of the league of California Cities
Community Service: Mozart Festival, SLO Children's Museum, Obispo Beautiful
..
3
--
10.b.
MEMORANDUM
TO; CITY COUNCIL ~
KERRY MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR. ~
FROM:
SUBJECT: EAST GRAND A VENUE CORRIDOR DESIGN OVERLAYS
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is recommended the City Council approve the process for developing design
overlays for East Grand Avenue.
FUNDING:
The staff of the Community Development Department will perform most of the
work required to develop the recommended overlays. Services of an urban
design consultant are recommended to provide graphics and input regarding
design concepts. The estimated cost will be a "not-to-exceed" amount of
$10,000, which can be accommodated from the savings resulting from
completing the General Plan Update in-house. The reallocation of staff resources
to this activity may cause a delay in the completion of other projects.
BACKGROUND:
At the October 10, 2000 joint City Council/Planning Commission study session,
staff presented a proposal for a design overlay for East Grand Avenue. The
recommended overlay focused on the portion of East Grand Avenue from Oak
Park Boulevard to Elm Street, referred to as the "Gateway." The purpose of the
proposal was to shape future development by providing design guidelines and
restricting inconsistent land uses in order to create a more pedestrian oriented
commercial area and one that is consistent with the goals of the City's Economic
Development Strategy.
The general consensus expressed at the meeting was that the intent and
direction of the proposal was supported, but a number of comments and
concerns were expressed regarding its potential impact on businesses and
traffic. Therefore, staff was directed to proceed, but was asked to incorporate a
public input and participation effort into the process before developing final
recommendations. It was agreed that staff would return to the City Council with
recommendations regarding the overall process before proceeding.
--
CITY COUNCIL
EAST GRAND A VENUE CORRIDOR DESIGN OVERLAY
NOVEMBER 14, 2000
PAGE 2
DISCUSSION:
Two strategies for proceeding are recommended at this time. First, the item on
which there appears to be consensus is that construction of mini-storage units is
not appropriate for the General Commercial District and is not consistent with the
goals of the Economic Development Strategy. Therefore, staff is bringing
forward an amendment to the Development Code, which eliminates mini-storage
in the General Commercial District. This will enable the Planning Commission
and City Council to directly address this issue and allow more time to be spent
soliciting public input on the overlay proposal.
The second strategy includes the process for proceeding with public input and
development of the overlay proposal. It appeared from the discussion at the
study session that there is consensus on a desire to implement improvements to
the East Grand Avenue Corridor, but there is not yet a common vision.
Therefore, the primary purpose of the initial process will be aimed at discussion
and consensus on the overall goals, concepts, and general feasibility
incorporating both public and private investment and participation.
PRELIMINARY CONCEPTS FOR EAST GRAND AVENUE:
Based on the joint study session, results of the General Plan Citizens' Planning
Survey, and discussions with business representatives in the community, staff
has developed three preliminary concepts for the East Grand Avenue Corridor.
The survey results showed strong support for development of a common
architectural design theme, more pedestrian oriented development and
improvements for more attractive shopping. Comments from business
representatives during the workshop focused on the difficulty in attracting and
supporting more retail and the impact of some of the proposed design standards
on potential development. Concern was also expressed at the meeting regarding
the relationship of the Gateway segment to other portions of the Corridor.
As a result, staff recommends the entire East Grand Avenue Corridor be divided
Into three segments to reflect and address the character of each portion of the
Corridor. The final product would be three contiguous overlay proposals. ' The
three segments recommended include: 1) Oak Park Boulevard to Elm Street,
referred to as the "Gateway"; 2) Elm Street to Halcyon Road, now labeled the
"Midway" section; and 3) Halcyon Road to Route 101, labeled the "Highway"
segment. A separate design overlay would be developed for each of the
segments. Priority would be given first to the "Gateway" followed by the
"Midway" and finally, the "Highway" segment. It may be possible to complete the
entire process simultaneously, however, given the limited staff available, it is
recommended the City Council prioritize the segments.
--
CITY COUNCIL
EAST GRAND AVENUE CORRIDOR DESIGN OVERLAY
NOVEMBER 14, 2000
PAGE 3
Priority One "The Gateway"
The Gateway segment presents the most opportunity for change and impact due
to the size of the parcels and the number of parcels that are currently
undeveloped. Therefore, the primary focus will be on this segment. The
following general concepts are recommended:
. Development that is pedestrian oriented.
. An emphasis on mixed use in order to encourage a more activity oriented
atmosphere and uses that will support each other. Included would be
retail, office, recreation and housing uses. Housing would be allowed on
upper stories of commercial space. This mix would encourage both a
more pedestrian oriented environment and support for additional retail
business.
. Permitted commercial uses in this segment would be limited compared to
those normally allowed in the general commercial designation in order to
encourage a higher end retail use and to maximize the impact of
development in implementing the City's Economic Development Strategy.
. Development of a common theme of sidewalk improvements and
amenities would be encouraged, including wider sidewalks, bus benches,
planter areas, outdoor dining, landscaping and canopy street trees, light
standards and public art.
. Pu blic improvements would be developed to complement private
amenities, including additional landscaping, a monument sign, and the
potential addition of medians where feasible. It is recommended that the
third phase of the Grand Avenue street improvements be delayed in order
to coordinate design with the planning process. Staff also feels it would
be desirable in order to prevent construction from occurring at the same
time as Oak Park Boulevard.
. Design standards would be established that would focus on development
that provides a more "downtown" atmosphere, such as buildings oriented
to the street and location of parking in the rear portion of the project.
. In order to encourage these type of improvements, modest density
bonuses would be provided for development meeting a substantial level of
required standards and improvements.
CITY COUNCIL
EAST GRAND AVENUE CORRIDOR DESIGN OVERLAY
NOVEMBER 14, 2000
PAGE 4
Priority Two "The Midway"
Smaller individual lots and businesses generally characterize the Midway
segment of the East Grand Avenue Corridor. Therefore, less substantial
changes are feasible, particularly in the absence of Redevelopment Agency
eminent domain authority. In addition, the character of the smaller local
businesses can provide an effective transition and extension to the pedestrian
oriented focus sought in the Gateway segment. Therefore, the following
concepts are proposed for this portion of the Corridor:
. An emphasis on smaller local businesses would be continued.
. In order to improve the appearance of this segment and extend a common
design theme, a fayade improvement grant program could be developed
in the future when sufficient redevelopment funding becomes available.
. The primary objective of this segment would be to serve the specialized
retail and service needs of the community. Therefore, permitted uses
would be less restrictive than in the Gateway.
. In order to further promote the pedestrian orientation, drive-through food
establishments and industrial related uses currently allowed in the General
Commercial District would be restricted or eliminated.
. Mixed use, including upper story housing would also be encouraged in this
segment.
. Outdoor dining would be encouraged.
Priority Three "The Highway"
The major portion of the upper segment of East Grand Avenue is currently zoned
highway commercial. This has resulted in a strong emphasis on automobile
related retail uses. Given the number of established businesses, it would be
difficult to change this orientation without causing a substantial number of
properties to become non-conforming. This could also have a negative impact
on achieving the City's Economic Development Strategy. Therefore, the strategy
for this segment includes:
. Continue support for automobile and highway related uses, extending the
zoning designation to Halcyon Road in order to create a consistency
throughout the entire segment.
-------------
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CITY COUNCIL
EAST GRAND AVENUE CORRIDOR DESIGN OVERLAY
NOVEMBER 14, 2000
PAGE 5
. When sufficient redevelopment funding becomes available, develop public
improvements in order to create a more attractive entrance to the Highway
Corridor segment and to tie into design themes established in the Midway
and Gateway segments. This may include signage, landscaping, light
standards, bump outs, etc.
General Improvements
The following general improvements are recommended for the entire Corridor to
be incorporated into each of the segments:
. Identify the entire Corridor as a high priority for undergrounding of utilities.
. Create bus turnouts where feasible in order to facilitate traffic flow and
better accommodate transit riders and services.
PROCESS:
The initial phase will focus on the area's entire length of East Grand Avenue.
The following steps are proposed:
. Staff will review the discussion of the joint study session and results of the
General Plan Citizens' Planning Survey as it relates to East Grand
Avenue. Concepts for the overall vision for East Grand Avenue and the
three (3) segments will be revised to reflect any changes.
. An urban design consultant will be contracted to provide additional ideas
and feedback regarding the concepts.
. Staff will develop a presentation and using the services of an architect,
develop a graphic representation of the concepts under consideration.
The purpose of the graphics will be to show how portions of East Grand
Avenue would look if the concepts were applied. The presentation will
include a discussion of the background, description of what an overlay is
and does, the goals and objectives the City is trying to accomplish, the
preliminary concepts developed by staff, a description of the graphics, and
an exercise designed to solicit input on potential land uses and design
guidelines.
. Two public discussion meetings will be conducted, which will include the
presentation.
The second phase will focus on the individual segments.
-- -------- .- .. -----------~_..._-_._...-
CITY COUNCIL
EAST GRAND A VENUE CORRIDOR DESIGN OVERLAY
NOVEMBER 14, 2000
PAGE 6
The following steps are proposed:
. Individual and small group meetings will be scheduled as necessary to
discuss proposals and specific concerns with directly impacted
businesses.
. Input will be summarized and recommendations will be amended based
upon the results.
. A follow~up discussion group meeting will be scheduled to present the final
draft. All those who had participated in any of the initial meetings or
community group presentations will be invited, and the meeting will be
noticed and open to the general public.
. Recommendations will be presented to the Planning Commission for
consideration.
. Planning Commission recommendations will be presented to the City
Council for consideration.
SCHEDULE:
ACTIVITY COMPLETION DATE
Finalize concepts November 30, 2000
Prepare presentation/graphics January 31,2001
Group discussion meetings March 30, 2001
Completed draft recommended plan/publish June 29, 2001
Negative Declaration
Follow-up public group discussion meetings July 31,2001
Presentation of recommendations to Planning August 21,2001
Commission
Presentation of Planning Commission August 28, 2001
recommendations to City Council
---..----------"---------- ._--._---- -----~----_.-
CITY COUNCIL
EAST GRAND AVENUE CORRIDOR DESIGN OVERLAY
NOVEMBER 14; 2000
PAGE 7
AL TERNA TIVES:
The following alternatives are presented for Council consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify staffs recommendation as appropriate and approve;
- Provide direction to staff.
--------
1 D.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT:, DISTRIBUTION OF THE FINAL BRISCO ROAD-HALCYON ROAD/
ROUTE 101 PROJECT STUDY REPORT (PSR)
DATE: NOVEMBER 9, 2000
At the time of agenda publication, copies of the final Brisco Road-Halcyon Road/Route 101
Project Study Reports (PSRs) had not been completed. It is staff's intention to have the
copies completed and delivered to the City Council members before the end of the day,
Friday, November 10,2000, based on printer availability. If this can not be accomplished,
copies will be delivered as soon as possible on Monday morning, November 13, 2000.
jep:232.5615\psr\Report.Dist.Separate.11.00.wpd
--~_.~_._--- --
10.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: APPROVAL OF THE BRISCO ROAD-HALCYON ROAD/ROUTE 101
PROJECT STUDY REPORT (PSR)
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is recommended that the City Council approve the Brisco Road-Halcyon Road/Route 101
Project Study Report (PSR).
FUNDING:
The total project budget approved for this project is approximately $175, 1 00. Expenditures
to date are approximately $171,800. This project will be completed within budget.
Once this PSR is approved, the San Luis Obispo Council of Governments (SLOCOG) will
include it in their Regional Transportation Improvement Program (RTIP) for $150,000 in
funding for the Project Report, the next project development step.
DISCUSSION:
On December 14, 1999, the City Council authorized the distribution of the draft Brisco
Road-Halcyon Road/Route 101 PSR for public review and comment. The public comment
period ended on January 15, 2000 and staff presented the comments to the Council at its
January 25, 2000 meeting.
Based on these comments, an additional alternative was identified to include West Branch
Street at the Grand Avenue/Route 101 interchange. The Project Development Team
(PDT) which includes representatives from the City, SLOCOG, Caltrans, County of San
Luis Obispo, Consultant team, and members of the public, met on March 15, 2000 to
discuss the comments. All PDT members present at the meeting agreed that the additional
alternative should be evaluated. This alternative has been included in the final PSR.
The PSR investigated a total of six (6) alternatives. The tmprovements range frpm
constructing a bridge over Route 101 connecting Halcyon Road and Rodeo Drive to
realigning West Branch Street with the Grand Avenue/Rout~ 101 northbound off-ramp.
Two of the alternatives were eliminated from further investigation due to right-of-way
considerations: the round-abouts at Brisco Road and the Route 101 southbound hook
ramps on EI Camino Real between Oak Park Boulevard and Brisco Road.
-_...._.__._--~_._- -_._~-
APPROVAL OF BRISCO/101 PSR
NOVEMBER 14, 2000
PAGE 2
When the PSR is approved, it allows a local agency to submit a proposed project to the
regional transportation planning agency, SLOCOG, to compete with other State highway
projects in the region for State and Federal funding.
As part ofthis year's Regional Transportation Improvement Plan (RTIP), SLOCOG will be
requesting $150,000 in funding for the Project Report at the California Transportation
Commission's (CTC) December meeting. In order to be included in this year's RTIP, the
PSR must be approved by Caltrans by November 15, 2000.
Caltrans officials are scheduled to consider the PSR for final approval on November 15th.
Therefore, ifthe Council has any concerns or recommended modifications, they should be
identified at this point and staff will forward them to Caltrans prior to their final approval.
Once the funding has been secured, the Project Report will be initiated which will select
a preferred alternative, identify detailed environmental impacts and final right-of-way
requirements, and will allow the City to apply for final design and construction funding.
Additional Council input and public comments will be part of the Project Report process.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation;
- Direct staff to forward any concerns or recommended modifications to the PSR to
Caltrans prior to its final approval; or
- Provide direction to staff.
jep:232.5615\psr\Approve.Report.11.00.wpd
-"'~ ---_.--
11.8.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS, RECREATION AND ~
FACILITIES
SUBJECT: PROPOSED REVISIONS - COMMUNITY TREE ORDINANCE
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
The Parks and Recreation Commission recommends the City Council introduce for first
reading by title only an Ordinance amending Section 10-3.06 and Section 10..3.09 of
Title 10 of the Municipal Code regarding the Community Tree Program.
FUNDING:
There is no impact to the General Fund.
DISCUSSION:
The Parks and Recreation Commission established as one of their goals for the year to
review, comment and propose changes to the Community Tree Program. This item has
been discussed at the August, September and October Commission meetings. In
addition, staff has met individually with members of the Commission for their input. As a
result of these discussions, a revision to the Municipal Code has been included in the
attached proposed Ordinance. While reviewing the existing Ordinance, a number of
grammatical corrections were also made to the text. These do not impact the Code as
written.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve the Parks and Recreation Commission's recommendation;
- Modify the Parks and Recreation Commission's recommendation;
- Reject the Parks and Recreation Commission's recommendation;
- Provide direction to staff.
Attachment: Draft Revised Ordinance (Attachment 1)
--.----
Attachment 1
ORDINANCE NO. C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING TITLE 10, CHAPTER 3 OF THE MUNICIPAL
CODE REGARDING THE COMMUNITY TREE PROGRAM.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES ORDAIN AS FOLLOWS:
SECTION 1: Title 10, Chapter 3 of the Arroyo Grande Municipal Code is amended in its
entirety as follows:
Sec. 10-3.01. Purpose
It is in the best interest of the City, the public, and the environment to establish a
comprehensive community tree program that promotes:
(a) The preservation, the maintenance, and regeneration of all trees;
(b) A beautiful and aesthetically pleasing community;
(c) Trees or groves of unique or historical value and wildlife habitat; and
(d) Educational programs that address the importance of trees in the
environment and their role in purifying the air, providing shade, controlling erosion, and
maintaining the rural, small town atmosphere.
Further, in order to implement the goals and objectives of the Parks and
Recreation element of the City of Arroyo Grande's General Plan, and to mitigate the
loss of open space and vegetation caused by new development in the City, the City
Council has determined that a development impact fee (or the implementation of a tree
planting plan in lieu thereof) is needed in order to finance the planting of trees and to
pay for the development's fair share of the implementation of these improvements.
This chapter establishes policies, regulations, and specifications necessary to
govern installation, maintenance, and preservation of trees to accomplish the labove
stated purpose.
Sec. 10-3.02. Definitions.
For the purpose of this chapter, the following definitions shall apply:
~- .----..'--..--- --,,- - _.___.______e,._
ORDINANCE NO. C.S.
PAGE 2
"Certified Arborist" shall be one of the persons who has completed the
requirements of, and who appears on the approved list of the International Societvof
Arboriculture. Western Chapter. Said list shall be available for review in the Community
Development Department.
"City" means the City of Arroyo Grande.
"City Council" means the City Council of the City of Arroyo Grande.
"Conditioned Tree" means any tree that is to be preserved and protected from
removal, destruction or loss as a requirement of a permit issued by a permit-granting
authority.
"Development" means any project involving the issuance of permit for
construction or reconstruction, other than interior remodeling, but not a permit to
operate.
"Director" means the City Parks, Recreation and Facilities Director or his/her duly
appointed agent.
"Dripline" means an imaginary vertical line running from the outermost branches
or portions of the tree crown to the ground.
"Landmark Tree" or "Landmark Grove" means existing tree(s) on public or private
property that has been found to be a notable horticultural specimen, or is of significant
aesthetic, cultural or historical value, and is designated as such by resolution of the City
Council, upon recommendation of the Planning Commission or Parks and Recreation
Commission of the City of Arroyo Grande. Landmark trees may include street trees.
"Maintenance" means pruning, spraying, fertilizing, staking, irrigating, treating for
disease or injury, and other similar acts that promote the life, growth, health, or beauty
of trees or shrubs.
"Owner" means an individual, firm, association, corporation, partnership, persona
and lessees, trustees, receivers, agents, servants, and employees of any such
person(s).
2
---"_._~-- -"--.-."-
ORDINANCE NO. C.S.
PAGE 3
"Permit-granting authority" means that appropriate individual or body designated
by Municipal Code or state law to have the legal authority to issue the permit for which
application was made.
"Planting easement" means an easement adjacent to public right-of-way obtained
for the purpose of planting and maintaining street trees.
"PlanninQ Commission" means the Planning Commission of the City of Arroyo
Grande.
"Parks and Recreation Commission" means the Parks and Recreation
Commission of the City of Arroyo Grande.
"Parks and Recreation Tree Subcommittee" means a subcommittee consisting of
three (3) members of the Parks and Recreation Commission, as appointed by the
Chairperson of the Parks and Recreation Commission.
"Public places" means all properties owned by the City and public easements.
"Public streets" means all City public rig ht-of-ways , including all public
easements.
"Street trees" means any tree in any street, park, public place, or public
easement.
"Subdivision" means any subdivision of property, including minor subdivisions.
"Tree removal" means the destruction or displacement of a tree or shrub by
cutting, bulldozing, mechanical, chemical or other method, which results in a physical
transportation of the tree from its site and/or death of the tree.
"Tree well" means an unsurfaced area provided within a paved or concrete
sidewalk for the planting of a tree.
"Tree" means any woody plant with a trunk diameter of four (4) inches or more
when measured four (4) feet about grade, or multi-trunk woody plant with main
branches that total four (4) inches or more when measured four (4) feet above grade.
For the purpose of the ordinance, all Quercus (Oak) species are hereby declared to be
trees at two (2) inches or more in diameter at grade.
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ORDINANCE NO. C.S.
PAGE 4
"Tree Coordinator" means the City employee who is responsible for the City
"Landmark Tree Program," memorial tree planting, Arbor Day activities, education
programs, issuing of tree removal permits, and coordination with citizens regarding tree
matters.
"UndeveloDed Property" means property that has been zoned to allow
development, but which has not yet been developed.
Sec. 10-3.3. Street Tree Requirements.
(a) A street tree shall be planted at the time of construction by every property
owner, except for subdivisions, spaced no farther than 50 feet apart along the street
frontage of any building constructed. Interior remodeling permits and activity shall be
exempt from street tree planting requirements. The Director shall specify specific
locations along the frontage of the constructed building for street trees and shrubs on
public streets and tree planting easements, and the species of tree shall be selected by
the Director from the master street tree list on file with the Parks, Recreation and
Facilities Department. Street trees shall be of a fifteen-gallon-container size (or greater)
and comply with the standards set forth by the American Society of Nurserymen.
(b) For property within commercial or industrial zoned districts in the City, the
property owners, upon construction, shall provide tree planting wells within any paved or
concrete sidewalk. Street trees shall be' planted within these wells as outlined in Sec.
10-3.03(a), with the addition of installing deep root barriers.
(c) A fee, consistent with that established by the City Council for subdivision
maps shall be imposed by the Director, if the property owner requests that the City plant
the required tree(s) on his behalf.
(d) All existing and proposed street trees shall be identified by the applicant
on all construction and building plans and maps presented to the City.
(e) No existing street tree shall be removed or replaced without written
authorization of the Director or the Tree Coordinator.
(f) It shall be the responsibility of the property owner. to properly maintain all
street tree-planting areas upon his/her property, including any adjacent easement,
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ORDINANCE NO. C.S.
PAGE 5
regardless of whether such property is developed. Such maintenance shall include
irrigation and keeping such strips free from weeds or any obstructions deemed contrary
to public safety and in conformance with the plan approved by the Director for the
property involved.
(g) The Director shall, at City expense, inspect and, when necessary, remove
and/or replace street trees.
(h) The Director may cause the roots of young trees in the process of
development to be cut to prevent future sidewalk lifting. Roots on older trees that have
lifted sidewalks may be cut. Overhead limbs may be pruned or cut back to compensate
for the loss of root area.
(i) The Director may cause the removal of overhead limbs from any street
tree, regardless of the location of such street tree, if, in the Director's opinion; such
removal is necessary in the interest of public safety.
(j) Nothing in this chapter shall be deemed to relieve the owner and occupant
of any private property from the duty to keep his/her private property, sidewalks, and
planting strip in front of such private property in a sage condition and so as not to be
hazardous to public travel.
(k) Whenever a property owner desires to have a street tree removed, he/she
shall apply to the Director for a permit for such removal. The Director may approve or
deny such request. If the Director finds the tree is in good condition and the permit is
granted solely for the convenience of the applicants, the full cost of such removal and
replacement shall be borne by the applicant.
(I) Any street tree damaged or destroyed by an individual shall be replaced
through payment by the person or persons causing such loss to the City. The amount
of such payment shall be the replacement value of the tree,' as determined by the
Director, but in no event shall it be less that One Hundred Fifty Dollars ($150.00) per
tree and shall be in addition to any criminal fine or penalty for Municipal Code violation.
Any act intentionally damaging or destroying a street tree shall constitute a
misdemeanor violation of this chapter.
5
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ORDINANCE NO. C.S.
PAGE 6
Sec. 10-3.04. Responsibility for tree-damaged sidewalks and public improvements. '
(a) The Public Works Director may, from time to time, prepare a list of
particular street trees that have created a present and immediate danger to pedestrian
travel, by causing damage to public improvements, sidewalks, or have interfered with
drainage flow in gutters, or resulted in traffic hazards in adjacent streets. The list shall
be submitted to the Director for comment or revision.
(b) After agreement between the Parks, Recreation and facilities Director and
the Public .Works Director on necessary corrections, the Public Works Director shall
order the repair or replacement of such damaged public improvement. Prior to removal
of any street tree causing such damage, the adjacent property owner will be notified, in
writing, by the Public Works Director. The Parks, Recreation and Facilities Director
shall order a new tree to be planted as a replacement tree, when the site is appropriate,
as determined by the Director.
Sec. 10-3.05. Privately owned trees affecting public right-of-way.
(a) Trees on private property that have caused, or may cause, in the
judgment of the Public Works Director and the Parks, Recreation and Facilities Director,
damage to public improvements shall be root-trimmed or the tree removed, and such
damage to public property shall be repaired by the owner of such tree. After fifteen (15)
days' notice to correct said condition, the Parks, Recreation and Facilities Director
and/or Public Works Director may correct the condition and send a billing therefor,
including a fifteen percent (15%) administration fee, to the property ,owner. If the
property owner fails to remit the payment, the charge for all costs of correction,
including the administration fee, shall be charged as a tax lien upon the tree owner's
property .
(b) No person shall permit branches of trees or shrubs to extend within nine
feet (9') from the ground over any portion of the sidewalk area, or within twelve, feet (12')
from the ground over any portion of residential street abutting the property on which the
tree is growing, or within fourteen feet (14') on streets designated as truck routes. After
fifteen (15) days' notice to correct said condition, the Parks, Recreation and Facilities
6
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ORDINANCE NO. C.S.
PAGE 7
Director and/or Public Works Director may correct the condition and send a billing
therefor, including a fifteen percent (15%) administration fee, to the property owner. If
the property owner fails to remit payment, the charge of all costs of correction, including
the administration fee, shall be charged as a tax lien upon the tree owner's property.
Sec. 10-3.06. Landmark Trees.
(a) In order to initiate a Landmark tree designation, the owner(s) of such trees
shall sign the proposed designation resolution prior to City Council adoption, thereby
conferring consent for the tree(s) to be voluntarily designated as Landmark tree (s) by
the City and approved for the City to go upon the owner's property for monumentation,
inspection and inventory. Trees may also be designated a Landmark tree(s) as part of
a City development approval or permit process (See Section 10-3.09). For such case
the Director shall sign the resolution after its adoption in lieu of the tree owner's(s')
signature. The Director shall sign as owner for all City-owned trees.
(b) The City Council, upon recommendation of the Planning Commission or
Parks and Recreation Commission, shall, after making any revisions it deems
appropriate, designate Landmark trees or Landmark groves by resolution. The Director
shall administer the Landmark Tree Program for the City.
(c) In the event a Landmark tree(s) owner desires to remove Landmark tree
designation from his/her tree(s), the owner may petition the City Council to adopt a
resolution repealing Landmark status from the tree(s).
(d) No Landmark tree(s) shall be removed without the consent of the City
Council, nor shall any Landmark trees be destroyed or damaged.
(e) The Director shall maintain a permanent log of all trees designated. Such
log shall consist of a copy of all resolutions designating Landmark trees. Each
resolution shall contain a Landmark tree monumentation number, a photograph of the
tree(s), a location map of the tree(s) on the property, the reasons why such tree(s) has
been designated a Landmark tree(s), and the signature and owner's(s') name, and the
address and legal description of the property upon which the tree(s) is located. The
Director shall present a copy of the adopted resolution to the tree owner.
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ORDINANCE NO. C.S.
PAGE 8
(f) The Director shall install a permanent marker upon or near each
Landmark tree, identifying the tree as a Landmark tree, and containing the tree
monumentation number. One marker may be used for a Landmark grove.
(g) _ the Director _ shall causa the physical inspection and
inventory of all Landmark trees annually, to determine their condition and presence,
_ aR9 shall report his. findings publicly to the City Council, the Parks and
Recreation Commission, and the Planning Commission, via the City Manager.
(h) Upon the death of a Landmark tree, the Director shall record the estimated
date of death and suspected cause of death upon the resolution designating the tree.
The Director shall use such information to assist in determining future tree preservation
programs for the City.
(i) No branches two inches (2") or larger on a Landmark tree shall be pruned
without prior written approval of the Director or the City Tree Coordinator.
Sec. 10-3.07. Tree Removal in Commercial. Multi-Family. and Industrial Zones.
(a) No person(s) shall allow or cause the removal of any tree(s) on property
used or zoned Commercial, Multi-Family Apartment, or Industrial without first obtaining
a tree removal permit from the Director or Tree Coordinator. The permit is available at
no charge.
(b) Tree removal in the above locations without a permit shall constitute a
misdemeanor violation of this chapter, and in addition, removed trees shall be replaced
through payment by person or persons causing such loss to the City. The amount of
such payment shall be the replacement value of the tree as determined by the Director,
but in no event shall it be less than One Hundred Fifty Dollars ($150.00) per tree; and it
shall be in addition to any criminal fine or penalty for Municipal Code violation.
(c) The intended decision of the Director or Tree Coordinator for issuing or
refusing a tree removal permit shall be based upon reasonable standards, including:
(1) The condition of the tree regarding its general health, location to
utilities or structures, or status as a public nuisance.
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ORDINANCE NO. C.S.
PAGE 9
(2) The necessity of the requested action to allow construction of
improvements or otherwise allow economic or other reasonable enjoyment of property.
(3) The topography of the land and the effect of the tree removal on
erosion and water retention.
(4) The number, species, size and location of existing trees in the area
and the effect of the tree removal on scenic beauty, historic values, and the general
welfare of the City.
(5) Good forestry practices in general.
(d) EXCEPTIONS: A tree removal permit is not required for the following:
(1) Trees in hazardous condition that represent an immediate danger to
health or property; or
(2) Christmas tree lots; or
(3) Fruit trees; or
(4) Owners of firewood harvesting lots need not obtain a removal permit,
if the species of trees harvested are eucalyptus or pines.
Sec. 10-3.08. Public Utilitv Company Requirements.
Public utility companies shall obtain a permit from the Director, which shall be
valid for one calendar year, and notify the City forty-eight (48) hours prior to performing
the following:
(a) Removal of a street tree or any tree covered' in Sections 10-3.06 and 10-
3.07;
(b) Pruning of a street tree, Landmark tree, or any tree covered in Sections
10-3.06 and 10-3.07 for overhead power line clearance; and
(c) Underground trenching within the dripline of a street tree, a Landmark
tree, or any tree covered in Section 10-3.06 and 10-3.07.
Sec. 10-3.09. Installation. Maintenance. and Removal of Trees Relating to Property
Development.
(a) A tree planting fee is hereby established on issuance of all subdivision
maps for development in the City of Arroyo Grande. The City Council shall, in a Council
9
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ORDINANCE NO. C.S.
PAGE 10
resolution, set forth the specific amount of the fee. As described in the fee resolution,
this tree planting fee shall be paid by each developer prior to issuance of a building
permit. On an annual basis, the City Council shall review this fee to dete~mine whether
the fee amounts are reasonably related to the impacts of developments. The revenues
raised by payment of this fee sha'lI be placed in a separate and special account, and
such revenues, along with any interest earnings on that account, shall be used solely to
pay for the City's future purchase and planting of trees described in the resolution
enacted pursuant to the above.' The selection, purchase, planting, and future
maintenance of such trees shall be performed by the Director. In lieu of said fee, at the
election of the Planning Commission, the subdivider shall be responsible for the
purchase, planting, maintenance ~nd replacement, if necessary of such trees for
twenty-four (24) months after planting and acceptance according to a uniform planting
plan approved by the Director. The subdivider may be required to post a bond, the
amount to be determined by the Planning Commission, to assure faithful performance.
The bond may be held by the City for a maximum of two (2) years.
(b) The Planning Commission may require a six-foot (6') tree planting
easement on all or select streets within proposed subdivisions, in addition to dedicated
planting easements for street trees in conformity with a uniform planting plan for the
area involved.
(c) All proposed changes in a public street right-of-way direction or width, or
any proposed street improvement, shall, where feasible, include allowances for planting
easements. Plans and specifications for planting such areas shall be integrated into the
general plan of improvements, and it shall be the duty of the Direotor of Public Works to
coordinate the design of such improvements with the Parks, Recreation and Facilities
Director prior to the completion of the final overall plans.
(d) No tree shall be removed on any undeveloped parcel for which a tree
removal permit has not been issued or for which a tree removal plan has not been
approved "by the Planning Commission. Tree removal on undeveloped property without
a permit or approved plan shall constitute a misdemeanor, and in addition, removed
10
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ORDINANCE NO. C.S.
PAGE 11
trees shall be replaced through payment, by person or persons causing such loss, to
the City. The amount of such payment shall be the replacement value of the tree, as
determined by the Director, but in no event shall it be less that one Hundred Fifty
Dollars ($150.00) per tree, and it shall be in addition to any criminal fine or penalty for
Municipal Code violation.
(e) All grading, building, conditional use, tract map, parcel map, planned
development, a~d other development proposals submitted to the City shall be
accompanied by an accurate map identifying and locating all existing trees upon the
property for which application is received and all existing trees that are off-site but
affected by the project. Such map shall also identify all existing trees that are proposed
by the applicant for removal or destruction, and such trees shall be visibly marked for
the Director's inspection. The Director, or his/her designee, shall locate all trees upon
the applicant's and affected property and prepare a written report to the permit-granting
authority within two (2) calendar weeks of the permit application having been received
by the City.
(f) 'The Director's report to the permit-granting authority shall contain:
(1 ) Recommendation as to which trees should be preserved and
protected from removal and/or relocation.
(2) Recommendation as to which trees should receive Landmark
,
designation.
(g) The permit-granting authority shall not issue a permit until receiving and
reviewing the Director's recommendations. The permit-granting authority shall not be
bound to honor the Director's recommendations. The permit-granting authority shall
have the authority to approve and issue a permit with conditions requiring protection
and preservation of any or all trees affected by the permit.
(h) The killing, removal, or damaging, intentionally or accidentally, of any tree,
because of development activity, shall result in a separate administrative penalty to be
paid, through payment by person or persons causing such loss, to the City. Said
payment shall be the amount of the value of the tree, as set forth in the Manual for Plant
11
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ORDINANCE NO. C.S.
PAGE 12
Appraisers. published by the Council of Tree and Landscape Appraisers, but in no event
shall the payment be less than One Hundred Fifty Dollars ($150.00) per tree. The
intentional killing, removal or damaging of any tree, as a result of development activity,
shall constitute a misdemeanor.
(i) If the permit-granting authority approves the removal of any oak tree or
other tree as defined in Section 10-3.02, when related ~o property development, the tree
owner(s) of such tree(s) shall replace each tree removed at a 3:1 replacement ratio.
The size, specie, and location of replacement trees shall be determined by the Director,
in writing, before the permit is issued. Replacement trees shall be maintained and
cared for by the owner(s) when planted on his parcel. If not planted on the owner's
parcel, the Director may identify a site for planting replacement tree(s), and the City will
be responsible for maintenance thereof.
0) In the event the permit-granting authority desires Landmark designation
for any tree, the permit-granting authority shall convey such recommendation to the City
Council via the Planning Commission for consideration and recommendation and shall
withhold issuance of such permit until the City Council has adopted a resolution
conferring Landmark designation.
(k) In the event the City Council adopts a resolution conferring Landmark
designation upon a tree(s) during the development process, a permit shall be issued
only with condition that the designated tree(s) shall not be removed or disturbed.
Failure to comply with this condition shall result in a misdemeanor. There will be a
, separate administrative penalty of Five Thousand Dollars ($5,000) to the tree owner for
each Landmark tree removed, destroyed or killed asa result of construction or
development activity, regardless of whether the removal was intentional.
(I) All administrative penalties recovered by the City, pursuant to this chapter
of the Municipal Code, shall be deposited in a City fund, the assets of which shall be
used for tree planting, care and administration of this chapter of the Municipal Code.
(m) Trees designated to remain on the tree removal plan shall be protected
prior to and during construction by the owner(s), using the following measures:
12
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ORDINANCE NO. C.S.
PAGE 13
(1 ) Each tree or group of trees designated to remain shall be protected
by an enclosure ofa five-foot (5') fence, prior to the beginning of construction. The
fence shall be wooden, chain link, or plastic barricade fencing. The location of the fence
is normally at the dripline of the tree, but it may adjusted or omitted with the Director's
written approval.
(2) No parking of vehicles or equipment or storage of materials shall be
permitted within the dripline of the trees designated to remain.
(3) In the event the underground utilities must be placed within the
dripline of the trees to remain, the utilities shall be installed by aurguring at twenty-four
inches (24") minimum depth or by hand trenching. If roots over one inch (1 ") in
diameter are encountered, the roots shall be preserved without injury. No machine
trenching within a tree's dripline shall be permitted, unless authorized, in writing, by the
Director.
(4) A performance bond may be required, in a form acceptable to the
City and prior to issuance of an entitlement, to assure protection of trees on the site.
The amount of-any set bond shall be One Thousand Five Hundred Dollars ($1,500), or
the value of affected trees, whichever is greater, based on the Manual for Plant
Appraisers, Council of Tree and Landscape Appraisers. The latest edition is to be
available for review in the Community Development Department. If, in the opinion of the
certified arborist, no violation or damage has occurred during construction, the bond
shall be returned upon final building inspection. However, if damage has occurred, the
bond shall be held for three (3) years and forfeited if, in the opinion of the certified
arborist, permanent damage has occurred.
(5) Failure to comply with tree preservation requirements shall result in
the Director issuing a stop work order until all requirements have been met.
(n) Upon determination that a conditioned tree or Landmark tree has died,
been destroyed or removed as a result of construction or development activity, the
Council may stop further construction or development activity until the administrative
penalty is paid.
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ORDINANCE NO. C.S.
PAGE 14
SECTION 2: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or any part thereof is for any reason held to be unlawful, such
decision shall effect the validity of the remaining portion of this Ordinance or any part
thereof. The City Council hereby declares that it would have passed each section,
subsection, subdivision, paragraph, clause or phrase thereof, irrespective of the fact
that anyone or more section, subsection, subdivision, paragraph, sentence, clause or
phrase be declared unlawful.
SECTION 3: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
text of the proposed Ordinance shall be posted in the office of the Director of
Administrative Services/Deputy City Clerk. Within fifteen (15) days after adoption of the
Ordinance, the summary with the names of those City Council Members voting for and
against the Ordinance shall be published again, and the Director of Administrative
Services/Deputy City Clerk shall post a certified copy of the full text of such adopted
Ordinance.
SECTION 4: This Ordinance shall become effective thirty (30) days after the date of its
adoption.
On motion of Council Member , seconded by Council Member and on
the following roll call vote, to-wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of ,2000.
14
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ORDINANCE NO. C.S.
PAGE 15
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES
DEPUTY'CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
15
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11.b.
MEMORANDUM
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~
SUBJECT: FISCAL YEAR 2000/01 FIRST QUARTER BUDGET STATUS REPORT
DATE: NOVEMBER 14, 2000
RECOMMENDATION:
It is recommended the City Council/Agency Board:
. Approve Carryover Appropriations as detailed in Schedule B.
. Approve detailed budget adjustments and recommendations as shown in Schedule B.
. Approve Schedules A through F included in the First Quarter Status Report.
FUNDING:
The requested actions will impact several fund budgets as outlined in the First Quarter
Budget Status Report and supporting schedules. The General Fund ending balance will be
impacted by the approval of the recommended revenue and appropriation adjustments as
follows:
Projected Fund Balance 6/3012001 $562,900
Carryover Appropriations (162,300)
Approved Adjustments 36,100
Proposed Adjustments 8.000
Total Decrease to General Fund Balance (118.200)
Adjusted Fund Balance 6/30/2001 $444.700
DISCUSSION:
Each year, the City Council adopts a budget, which commits resources to the
accomplishment of its policies. The Financial Services Department routinely prepares
quarterly budget updates for the City Council.
The purpose of the City's First Quarter budget review is to:
. Provide a reconciliation of the expected and actual year-end General Fund Balance for
Fiscal Year 1999-00.
. Recommend the re-appropriation of prior year budgets for services/products that were
begun but not completed as of June 30, 2000.
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FIRST QUARTER REPORT
NOVEMBER 14, 2000
PAGE 2
. Conduct a review of City funds to recommend budgetary changes to address known
budget deficiencies.
. Identify budget changes that materially impact fund balances.
SUMMARY OF KEY FIRST QUARTER POINTS:
. The Fiscal Year 1999-00 unaudited General Fund Undesignated Fund Balance as of
June 30,2000 is $456,382. This 2000-01 beginning unaudited Fund Balance is $128,400
more than the projected fund balance shown in the published 2000-01 Annual Budget.
The difference is detailed in Schedule F (page 37) and discussed in length on page 13.
. The current projected available General Fund Balance for June 3D, 2001 is approximately
$444,700. The projected General Fund balance is approximately $ 921,400 short of
achieving the City Council goal of a fund balance of 15% of appropriations.
. Carryover appropriations from the 1999-00 year are reported on Schedule B,
Recommended Adjustments. Carryover budget amounts are unused appropriations in
the 1999-00 Fiscal Year added to the 2000-01 Fiscal Year. The carryover appropriations
are for items or projects that began the purchase process but were uncompleted by June
30,2000.
. Approximately $81,800 of carryover appropriations is shown for General Fund contracts
and equipment. Additionally, almost $80,500 in carryover capital transfers to the CIP to
reflect funding for capital projects still in progress. These projects include $48,100 for the
pavement management system; $17,000 appropriated for the Fire Station Alteration
Study; and other smaller contributions to street projects.
. General Fund revenues are being increased by $43,300 to reflect the ERAF Return
authorized by the State of California.
. The budget for Property Tax revenues is being increased by $100,000 to reflect the
recent projection received from San Luis Obispo County. This projection was not
available when the City's Fiscal Year 2000-01 Annual Budget was prepared.
. Both General Fund revenues and appropriations are adjusted to reflect both increases
and decreases in grant funding. The SLOCOPS funding increases revenues by $5,300;
the Bureau of Justice Grant increases revenues and appropriations by $10,460 for the
purchase of ballistic vests; the approval of the $97,600 2000-01 State Cops Grant; and
the reduction in the Federal Hiring Grant reduces the Transfers-In by $16,625.
. The Fire Department's response to the Plaskett II fire resulted in reimbursement revenues
and staff overtime expense of approximately $6, 900.
. CDBG Grant revenues and appropriations ($117,200) were removed from the General
Fund and placed in a new fund at the advice of Grant administrators to facilitate the
tracking and recording of CDBG activity. The approximate $29,300 in administrative
reimbursement remains in the General Fund as grant administration will be done by
General Fund employees.
---
FIRST QUARTER REPORT
NOVEMBER 14, 2000
PAGE 3
. Defense expenses incurred in the Santa Maria Water Litigation, beyond insurance
coverage, amount to slightly more than $28,100. A Water Fund appropriation in this
amount is requested to cover the current expense. Since this is ongoing litigation, it is
expected that additional amounts will be requested in the future. However, because
the exact amount of the total litigation expense is unknown at this time, an
appropriation to cover current expenses is all that is currently recommended.
. Approve the following Schedules A through F, included in First Quarter Budget Status
report that summarizes budget adjustments.
A. Unreserved Fund Balance-Control.
B. Recommended Adjustments.
C. Adjustments to Fund Balance.
D. Unreserved Fund Balance-First Quarter Changes.
E. Two Year Comparison of First Quarter Revenues and Expenses.
F. Fund Balance Reconciliation.
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