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Agenda Packet 2005-11-22 I I CITY OF 1 City Council Agenda I , I Tony Ferrara Mayor Steven Adams City Manager Joe Costello Mayor Pro Tem ~~~::~~.t Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore City Clerk Jim Guthrie Council Member Ed Arnold Council Member AGENDA SUMMARY CITY COUNCIUREDEVELOPMENT AGENCY MEETING TUESDAY, NOVEMBER 22,2005 7:00 P.M. Arroyo Grande City Council Chambers 1 215 East Branch Street, Arroyo Grande , I 1. CALL TO ORDER: 7:00 P.M. I 2. ROLL CALL: CITY COUNCILlRDA i 3. FLAG SALUTE: KNIGHTS OF COLUMBUS 4. INVOCATION: PASTOR ROBERT BANKER OPEN DOOR CHURCH 5. SPECIAL PRESENTATIONS: 5.a. Proclamation - "MDA Fire Fiahter ADDreciation Week" 6. AGENDA REVIEW: 6.a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. i AGENDA SUMMARY - NOVEMBER 22, 2005 I PAGE 2 I 7. COMMUNITY COMMENTS AND SUGGESTIONS: I This public comment period is an invitation to members of the community to present I issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The ! Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: . Direct City staff to assist or coordinate with you. I . A Council Member may state a desire to meet with you. 1 . It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: . Comments should be limited to 3 minutes or less. . Your comments should be directed to the Council as a whole and not directed to individual Council members. . Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (KRAETSCH) Recommended Action: Ratify the listings of cash disbursements for the period November 1 - November 15, 2005. 8.b. Consideration of Statement of Investment Deoosits (KRAETSCH) Recommended Action: Receive and file the report of current investment deposits as of October 31, 2005. 8.c. Consideration of Aooroval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Special and Regular City Council Meetings of October 14, 2005 as submitted. 8.d. Consideration of Cancellation of December 27.2005 Citv Council Meetino (ADAMS) Recommended Action: Cancel the regularly schedule Council meeting of December 27th due to the holiday. 8.e. Consideration of Adootion of Ordinance Amendino Portions of Chaoter 12.16 of Title 12 of the Arrovo Grande Municipal Code Reaardina the Community Tree Prooram (HERNANDEZ) Recommended Action: Adopt Ordinance amending portions of Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code regarding the Community Tree Program. I -. I I AGENDA SUMMARY - NOVEMBER 22, 2005 PAGE 3 I I 8. CONSENT AGENDA (continued): 8.f. Consideration of ReDlacement of Police DeDartment CODV Machine (TERBORCH) Recommended Action: Contingent upon approval of the recommended adjustments to the First Quarter Budget review, authorize the purchase of a Panasonic DP-6030 copy machine for the Police Department from Superior Quality Copiers, Inc. for $10,051.47. 8.g. Consideration of AdoDtion of Ordinance Amendina Title 13 (Public Works) of the Arrovo Grande Municipal Code Relatina to Water and Sewer Service Provisions (SPAGNOLO) Recommended Action: Adopt Ordinance amending Title 13 (Public Works) of the Arroyo Grande Municipal Code amending Title 13 of the Arroyo Grande Municipal Code relating to water and sewer service provisions. 9. PUBLIC HEARINGS: 9.a. Consideration of Preliminarv Approval of Community DeveloDment Block Grant Proiects (CDBG) for Year 2006 (STRONG) Recommended Action: Provide preliminary approval of proposed projects to be funded with the City's allocation of CDBG funds for the Year 2006. 9.b. Consideration of a Vestino Tentative Tract MaD and Planned Unit DeveloDment (Case No. 01-001) to Subdivide a 26.9-Acre ProDertv into Twentv-One (21l Residential Lots and a Twentv-Two (22) Acre Permanently Preserved Open SDace Parcel (STRONG) Recommended Action: Consider the project, make findings determined to be necessary or appropriate, take tentative action on the project and direct staff to return with the appropriate Resolution for formal action. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Consideration of the Nelson Green Master Plan (HERNANDEZ) Recommended Action: Approve the recommendation of the Parks and Recreation Commission for improvements to the Nelson Green area. 11.b. Consideration of Fiscal Year 2005-06 First Quarter Budaet Status ReDort (KRAETCH) [COUNCILlRDA] Recommended Action: 1) Approve Carryover Appropriations; and 2) Approve budget adjustments and recommendations. -~.-. ~- -- ---.- -- - AGENDA SUMMARY - NOVEMBER 22, 2005 , PAGE 4 I 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR TONY FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Other (b) MAYOR PRO TEM JOE COSTELLO: (1) Zone 3 Water Advisory Board (2) Air Pollution Control District (APCD) (3) Fire Oversight Committee (4) Other (c) COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit (SCAT) (2) South County Youth Coalition (3) Other (d) COUNCIL MEMBER JIM GUTHRIE: (1) Economic Vitality Corporation (EVC) (2) Other (e) COUNCIL MEMBER ED ARNOLD: (1) Integrated Waste Management Authority Board (IWMA) (2) California Joint Powers Insurance Authority (CJPIA) (3) County Water Resources Advisory Committee (WRAC) (4) Other 13. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by the Mayor and/or a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) None. 14. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. a) None. ~ AGENDA SUMMARY - NOVEMBER 22, 2005 PAGE 5 15. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 16. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 17. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 18. ADJOURNMENT +++++++++ All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Administrative Services Department and are available for public inspection and reproduction at cost. If requested. the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation. contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. +++++++++ Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. www.arroyoarande.ora -- -- ~-- - ------------- - - ----., 'I 5.8. OF <iiS'. it~CALlFOR~~1f ftt ~~'&#{i: Honorary Proclalllll.atioD RecogDiziDg November Z1 - ZS, ZOOS as "Fire Fighter Appreciation Week" WHEREAS, Fire Fighters have been working with the Muscular Dystrophy Association in their fight against neuromuscular disease for over 45 years; and WHEREAS, In 2005, the U.S. Fire Fighters raised more than $13 million throughout the country in support of the Muscular Dystrophy Association's many causes; and WHEREAS, Through their daily service to communities and their dedication to the Muscular Dystrophy Association, our local Fire Fighters contribute greatly to the well-being of all citizens; and WHEREAS, In honor of the effort of our local Fire Fighters, the Muscular Dystrophy Association is sponsoring November 21 - 25 as "Fire Fighter Appreciation Week." NOW, THEREFORE, BE IT RESOLVED, that I, Tony Ferrara, Mayor of the City of Arroyo Grande, on behalf of the City Council, do hereby proclaim November 21 - 25,2005 as "MDA Fire Fighter Appreciation Week." IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 22nd day of November 2005. TONY FERRARA, MAYOR 8.a. MEMORANDUM TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR~ SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: NOVEMBER 22, 2005 i RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period November 1 through November 15, 2005. FUNDING: There is a $673,968.73 fiscal impact. All payments are within the existing budget. I DISCUSSION: I The attached listing represents the cash disbursements required of normal and usual I I operations. It is requested that the City Council approve these payments. I I AL TERNA TIVES: The following alternatives are provided for the Council's consideration: I . Approve staff's recommendation; . Do not approve staff's recommendation; . Provide direction to staff. Attachments: Attachment 1 - Cash Disbursement Listing Attachment 2 - November 4, 2005, Accounts Payable Check Register Attachment 3 - November 10, 2005, Accounts Payable Check Register Attachment 4 - November 10, 2005, Payroll Checks & Benefit Register 'I ---- ATTACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS ~<n de 'PWMt 0111" . ItfI 1 7~ 111 - .IIC 15. 2f)()5 . __ M_'_ _ ~ ~- - November 22, 2005 Presented are the cash disbursements issued by the Department of Financial Services for the period November 1 to November 15, 2005. Shown are cash disbursements by week of occurrence and type of payment. WEEI<i.:. November 5,2005 Accounts Payable Cks 123683-123778 2 $ 95,934.99 $ 95,934.99 November 12,. 2005 Accounts Payable Cks 123779-123871 3 $ 167,833.65 Payroll Checks & Benefit Checks 4 410,200.09 $ 578,033.74 TWO-WEEK TOTAL $ 673,%8.73 U:\MSWORD\ CITY COUNCIL FORMS\ CASH DISBURSEMENT FORMS\ CASH DISBURSEMENT SCHED wEXCEL WKS.doc II CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Funds 4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271) 4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274) Public Safehl (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279) 4201 - Police Redevelopment Agency ( Fund 284) 4211 - Fire 4103 - Redevelopment Administration 4212 - Building & Safety . ENTERPRISE FUNDS Public Works (Fund 010) Sewer Fund (Fund 612) 4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance 4303' - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Street Lighting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks & Recreation (Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration (Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 3501 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - Recreation-Special Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance U:\MSWORD\ CITY COUNCIL FORMS\ CASH DISBURSEMENT FORMS\ CASH DISBURSEMENT SCHED wEXCEL WKS.doc Ii ~ ~ Q) 0 0'" CO CO ..... ..... 00 ~~ 00 ~ c: ~ 0 O.~ "!~ CT.!~ ...... 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"" l'! 0 co co ..... c: '0 co ..... N '" ., c: 0 " '" .D :<: ~ 0 0 0 ~ ~ :z; 0 0 0 .e .~. '" '" '" < 0 0 0 I!! I!! 0 0 0 0 ~ .& ~ i3 N .. .. .c: .c: ~ III '" 0 2; " " It) .8' 0 ~ ~ ::J ::J co - - - ~ 0 ~ ~ ~ ~ ~ ~ > .. '" '" It) .. ..... ..... 0 '0 0 0 ~ 0> 0 _N .. ;::: Ul - " .c: co ..... ._ 0 "" " co co co :E:!:: c: ::J '" '" '" '" ~ N N N " ~ <01 ~ ~ ~ > ~ L_ I II f 200S-Z.3 ATTACHMENT 4 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 10/21/05 -11/03/05 11/10/05 . I FUND 010 371.063.25 Salaries Full time 194,076.27 , FUND 220 12,428.27 Salaries Part-Time - PPT 29,987.90 , FUND 284 - Salaries Part-Time - TPT 6,835.22 , FUND 612 8,153.19 Salaries OverTime 12,436.28 , FUND 640 18.555.38 Salaries Standby 375.94 410,200.09 Holiday Pay 8,274.13 Sick Pay 11,945.44 " Annual Leave Buyback - I Vacation Buyback Sick Leave Buyback - I Vacation Pay 1,911.30 ' i 1 Camp Pay 9,338.70 I Annual Leave Pay 394.39 PERS Retirement 68,88464 . Social Security 18,171.13 PARS Retirement 421.77 . State Disability Ins. 1,094.22 . I Deferred Compensation 750.00 . Health Insurance 35,372.81 Dental Insurance 4,612.65 . Vision.l nsurance 1,068.96 . Life Insurance 714.53: Long Term Disability - Uniform Allowance - Car Allowance 875.00 . Council Expense I Employee Assistance - Boot Allowance - Motor Pay 75.00 Bi-Lingual Pay 2,583.81 410,200.09 I I I I' ,[ 8.b. MEMORANDUM TO: CITY COUNCIL ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES JK FROM: BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: NOVEMBER 22, 2005 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of October 31,2005, as required by Government Code Section 53646 (b). Staff recommends that the Council receive and file the report. On January 11, 2005, Council directed Staff to look into other investment opportunities that would provide the City with higher investment yields. Currently, Local Agency Investment Fund (LAIF) interest is increasing at an average of ..13% per month. A two-year federal agency is at 4.39%. While this would give the City a short-term increase of funds, it is estimated that after 9 months LAIF Will be ~bove 4.39%. This means that the City would be locked in at the 4.39% interest rate for the remaining 15 months and would incur a loss . when compared to the LAIF. The City could sell the asset before the end of the two-year period but would risk taking a loss since investors would not be willing to purchase a low yield investment. In addition, there is an estimated cost of $3,500 for safekeeping of federal securities. This would also take away a portion of any additional revenue the City may receive. Staff will continue to monitor outside investments to determine when it would be financially feasible to take advantage of new investment opportunities. "':', ,.... ., / " /" / " / CIlY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT .4~ ~ ()~ 31. 2005 ~." ,~ - November 22, 2005 This report presents the City's investments as of October 31, 2005. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of interest. As of October 31, 2005, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of- investments based on book values as of October 31, 2005, compared with the prior month and the prior year. I' 'LAIFINYESnY(~NT+} ,i' 'qlJRRENT,' '<'PRIQRiMONTH i',ilj:!; "iPRIOR:YEAR! "......,.,- ,---.;0.,;.;,..,,; ;".', Date: October, 2005 September, 2005 October, 2004 Amount: $ 11,408,354 $ 11,315,999 ' $ 11,700,000 Interest Rate: 3.46% 3.32% 1.89% B.c. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 11, 2005 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. SPECIAL CITY COUNCIL MEETING: Mayor Ferrara called the meeting to order at 6:15 p.m. Council Member Dickens, Council Member Guthrie, Council Member Arnold, Mayor Pro Tern Costello, City Manager Adams, and City Attorney Carmel were present. 2. PUBLIC COMMENT: None. 3. CITY COUNCIL CLOSED SESSION: 8. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Property: APN: 006-095-002; Parcel Located on Valley Road Agency Negotiator: Steven Adams, City Manager Negotiating Party: John Taylor, Trustee, E. & E. Taylor Living Trust Under Negotiation: Price, Terms and Conditions of Potential Purchase b. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Property: APN: 007-761-032; 1189 Flora Road Agency Negotiator: Steven Adams, City Manager Negotiating Party: Alton E. Jones Under Negotiation: Price, Terms and Conditions of Potential Purchase c. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section \ II 54957.6 'I i: Agency Negotiator: Steven Adams, City Manager Unrepresented Employees: Management Employees 4. RECONVENE TO OPEN SESSION: Mayor Ferrara announced that there was no reportable action from the closed session. ! 5. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 7:00 p.m. i i MINUTES OF CITY COUNCIL SPECIAL MEETING ()CTOBER 11, 2005 PAGE 2 I Tony Ferrara, Mayor 1 ATTEST: I I Kelly Wetmore, City Clerk .~ MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 11,2005 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Pro Tern Costello called the Regular City Council meeting to order at 7:10 p.m. 2. ROLL CALL City Council: Council Members Dickens, Guthrie, Arnold, and Mayor Pro Tern Costello were present. Mayor Ferrara was absent. . City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services/City Clerk Wetmore, and Director of Public Works/City Engineer Spagnolo. 3. FLAG SALUTE Mayor Pro Tern Costello led the Flag Salute (Boy Scout Troop 489 was rescheduled 'to lead the Flag Salute on October 25, 2005). 4. INVOCATION Dr. Mayer-Harnish, Bahai Faith, delivered the invocation. 5. SPECIAL PRESENTATION None. i 6. AGENDA REVIEW 6.a.' Resolutions and Ordinances Read in Title Only. , Council Member Guthrie moved, Council Member Arnold seconded, and the motion passed I unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS None. 8. CONSENT AGENDA Council Member Dickens requested that Item 8.d. be pulled. Council Member Guthrie moved, and Council Member Arnold seconded the motion to approve Consent Agenda Items 8.a. through 8.e., with the exception of Item 8.d., with the recommended courses of action. City Attorney Carmel read the title of the Ordinance in Item 8.e. entitled "An Ordinance of the City Council of the City of Arroyo Grande Amending Portions of Title 16 of The Arroyo Grande Municipal Code (Development Code Amendment 05-006), Revising Land Use Regulations And Approval Processes To Ensure Consistency With The Arroyo Grande General Plan". The motion passed on the following roll-call vote: AYES: Guthrie, Arnold, Dickens, Costello NOES: None , ABSENT: Ferrara I I I I. CITY COUNCIL MINUTES OCTOBER 11, 2005 PAGE 2 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period September 16, 2005 through September 30, 2005. 8.b. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council meeting of August 23, 2005 as submitted. 8.c. Consideration of Rejection of Claim Against City - D. Crockett. Action: Rejected claim. 8.e. Consideration of Adoption of an Ordinance Amending Portions of Title 16 of the Arroyo Grande Municipal Code (Development Code Amendment 05-(06), Revising Land Use Regulations and Approval Processes to Ensure Consistency with the Arroyo Grande General Plan. Action: Adopted Ordinance No. 573 as follows: "An Ordinance of the City Council of the City of Arroyo Grande Amending Portions of TItle 16 of The Arroyo Grande Municipal Code (Development Code Amendment 05-006), Revising Land Use Regulations And Approval Processes To Ensure Consistency With The Arroyo Grande General Plan". 8.d. Consideration to Approve a Revised Water Wheeling Agreement with the Oceano Community Services District (OCSD) for the Christie Family Subdivision. Recommended Action: Approve a revised Water Wheeling Agreement with OCSD for the Christie Family Subdivision and authorize the Mayor to execute the Agreement. Council Member Dickens expressed concerns regarding the overall costs to the City, including administrative, operationaVmaintenance, and other costs, that would arise directly or indirectly as a result of the Council's approval of the Water Wheeling Agreement. Council Member Arnold also recalled that there was discussion and general consensus at the previous meeting regarding the requirement that a fire hydrant be included in this proposal and indicated this issue was not addressed in the revised Agreement. Discussion ensued and it was suggested that the item be continued since Fire Chief Fibich was not present to respond to questions regarding fire safety and related issues. Mayor Pro Tern Costello opened up the item for public comment. Cvndee Christie, applicant, explained that a fire hydrant is being provided and is part of the approved subdivision plans; however, she agreed to continue the item in order to have the Fire Chief present to address the issue. Hearing no further public comment, Mayor Pro Tern Costello closed the plibliccomment period. Following Council comments and discussion, there was consensus to continue the item in order to have the Fire Chief present to respond to the concerns raised about the fire safety issue, and to allow staff to review the administrative fees associated with preparation of the Agreement. I' " I ,I CITY COUNCIL MINUTES OCTOBER 11, 2005 PAGE 3 Council Member Guthrie moved to continue the item to the next Regular City Council meeting of October 25, 2005. Council Member Arnold seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Arnold, Dickens, Costello NOES: None ABSENT: Ferrara . 9. PUBLIC HEARINGS I None. 10. CONTINUED BUSINESS 10.a. Consideration of the Proposed Five Cities Center Transportation Improvement Plan. Director of Public Works Spagnolo presented the staff report and recommended the Council review the proposed Five Cities Center Transportation Improvement Plan and provide favorable direction to the applicant to proceed with the proposed plan as part of Building J and Pad "I" , applications. Carol Florence, representing Investec, commented that Investec is currently in negotiations with Chili's Restaurant, PetCo, and Sav-On drug store to locate in Phase 2 of the Five Cities Center; noted that a dry cleaner business currently in Phase 1 had negotiated a lease to downsize by relocating to smaller premises in Phase 2; agreed that there are existing traffic problems round both phases of the Center; and stated that Investec had attempted to comprehensively address the Council's comments and concerns by preparing multiple traffic mitigation alternatives for the Council's consideration. She noted that Investec's goals and objectives were to develop Pad I, complete occupancy of Building J, and allow for other routine Center operations by providing traffic mitigation measures to maintain safe and efficient cross movement between Phases 1 and 2; retain multiple turning movements; improve the Level of Service along Rancho Parkway; and improve safety aspects of the roadway. She presented Alternative A (Ingress/Egress to Camino Mercado as a back entrance), however, she noted that the Conditions of Approval for the project prohibit this Alternative; Alternative B (Modify planters and parking between WalMart and Albertsons/SavOn); Alternative C (Modify planters and parking near entrance to Rancho Parkway); Alternative D (Modify planters and parking on the north side of movie theater); Alternative E (Modify entrance from Branch Street near movie theater); Alternative F (Add Eastbound Right Turn Lane at Rancho Parkway); Alternative G-1 (Modify Rancho Parkway by narrowing, calming, simplifying and directing); Alternative G-2 (Modify pavement marking and add signage at intersection of Rancho Parkway and West Branch); and Alternative H (Adjust signal timing for both signals on West Branch Street). She concluded by stating that Investec recommended the implementation of Alternatives D, E, F, G-1, G-2, and H. Council questions, ~omments, and discussion ensued regarding th~ attributes and constraints of the Alternatives that were presented, as well as balancing the cost versus public benefit of the Alternatives. Council Member Dickens stated he would like more detailed information about the possible inclusion of Alternatives A & C. He said he would like to keep these options open and research 1 II CITY COUNCIL MINUTES OCTOBER 11, 2005 PAGE 4 the original approval of the Center to see what the original intent was regarding access from Camino Mercado. He agreed that there was no major benefit to Alternative B. He commented on Alternative C and stated he would like to revisit this Alternative. He supported Alternatives G- 1 and G-2. He also suggested bringing back the issue of installing a traffic signal on Rancho Parkway between Phase 1 & 2. Mayor Pro Tern Costello invited comments from those in the audience who wished to be heard on the matter. Steve Ross, Arroyo Grande, commented that the City is installing a traffic signal at W. Branch Street and Camino Mercado; acknowledged that there would be a new senior residential development on Camino Mercado which will bring more people into the area; and supported the Alternative to provide another accessJo the Center from Camino Mercado. James Murohv referred to the entrance from W. Branch Street near the movie theater and suggested implementing measures to stop traffic from cutting through the area. He stated he would like to see a one-way entrance into the driveway from Rancho Parkway and no egress. He noted that the traffic problems are really centered around the Brisco Road intersection. Hearing no further public comments, Mayor Pro Tern Costello closed the public comment period. Council Member Guthrie inquired whether temporary traffic delineators could be set up and monitored for their effectiveness. Director Spagnolo responded that this was possible with regard to some of the Alternatives. Council Member Guthrie supported including Alternative A and noted that there is already one access driveway from Camino Mercado that lines up with the future senior residential housing project. He supported including Alternative C to improve traffic flow. He liked the Alternatives presented near the movie theater and suggested that in the future the left hand turn entrance from W. Branch Street be eliminated. He expressed concerns about implementing the proposed measures on Rancho Parkway and supported installation of temporary barriers in order to monitor the traffic behavior. He also encouraged extensive public education about the proposed changes. Council Member Arnold agreed that there was no value to Alternative B. He supported including Alternative A since more traffic is expected on Camino Mercado with the future development of the hotel and senior residential project. He referred to Alternative C and felt this option should be included. He supported Alternative D, although suggested that railing may be required to discourage pedestrians from crossing over at certain points. He supported Alternative E and suggested the installation of speed humps to slow traffic. He supported Alternative F. He referred to Alternative G-1 and suggested removing the southbound left hand turn into Phase 2 from Rancho Parkway; and opposed the suggestion for installation of a traffic signal on Rancho Parkway between Phases 1 & 2. He supported Alternative G-2; and supported Alternative Hand i suggested adding a left turn arrow at the signal. Council Member Dickens asked what discretion the City has to require the applicant to make the proposed internal improvements. City Attorney Carmel stated that the Alternatives presented I were voluntary since there was no project currently before the Council. He noted that when a project application is submitted for Pad I, the Council would have some discretion when addressing traffic mitigation measures. He stated that the applicant was proposing these CITY COUNCIL MINUTES OCTOBER 11, 2005 PAGE 5 Alternatives voluntarily in anticipation of submitting an application for an amendment to the Conditional Use Permit for modifications to Pad I. Council Member Dickens asked if the City would have the ability in the future after the Center is built out to require signalization on Rancho Parkway. City Attorney Carmel noted that the City would not be able to require the applicant to pay for the signal once the project is complete, except with regard to future discretionary projects. Council Member Dickens stated he would like additional information on why a traffic signal is not warranted at this location at this time. He also noted that there was some disagreement regarding the second left hand turn lane into Phase 2 and commented that the City has discretion to modify the roadway. He concluded by stating that he would like to take a closer look at Alternatives A & C. Mayor Pro Tern Costello agreed that Alternative A may be a reasonable option to provide another access; agreed that there was no value to Alternative B; supported the inclusion of Alternative C which would provide an opportunity to fix a design flaw and change access to improve traffic flow; supported Alternative D; supported Alternative E in order to discourage through traffic, to ensure pedestrian safety and try to discourage .the use of the driveway as a main entrance into the Center; supported Alternative F; however, he suggested eliminating the right turn only lane going into the Center, but supported the right turn only lane coming out of Phase 1, with a middle lane going straight or turning left. He referred to Alternatives G-1 and-G- 2 and said he was not convinced of the need for multiple islands. He acknowledged that it was important to maintain access straight across from Phase 1 to Phase 2. He referred to Alternative H and expressed concern about having two left turn lanes from Rancho Parkway onto W. Branch Street and said the proposal needs further review and discussion. City Manager Adams stated that staff could work with the applicant to install temporary traffic mitigation measures to test some of the Alternatives on a pilot basis. Following discussion, the~e was consensus from the Council to request that the applicant include all of the Alternatives presented, with the exception of Alternative B, when proceeding with a proposed plan as part of the further development of Building J and the proposed reconfiguration of Pad I. 11. NEW BUSINESS , 11.a. Consideration of the Draft Integrated Regional Water Management Plan. I Director of Public Works Spagnolo presented the staff report and recommended the Council review the Draft Integrated Regional Water Management Plan (the "Plan") and provide comments. Frank Honeycutt, County Public Works Department, presented the Integrated Regional Water Management (IRWM) Plan for the San Luis Region and requested the Council's endorsement of the Plan. The San Luis Region IRWM Plan included a Vision Statement, an overview of Proposition ,50 which provides funds for integrated regional water management; an overview of how the San Luis Region IRWM Plan is being developed; an overview of grant funding opportunities and the status of the grant applications for the Flood Management Plan, the Regional Permitting Plan, the Groundwater Banking Plan, and the Data Enhancement Plan. Mr. I Honeycutt also reported on the status of the Implementation Grant Process. He reviewed the CITY COUNCIL MINUTES OCTOBER 11, 2005 PAGE 6 IRWM update process and noted that the San Luis Obispo County Integrated Regional Water Management Plan is located online at www.slocountywater.org. Mr. Honeycutt responded to questions from Council regarding the grants; whether changes to the document could be proposed, such as expanding the list of projects Arroyo Grande has , proposed to expand its water supply (page 15 of the Plan); clarifying the funding status of the Lopez Treatment Plant project; and clarifying that the Plan will updated over a five year period. Mayor Pro Tern Costello invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments he closed the public comment period. Council comments included acknowledgement that this is an excellent reference document for the City; acknowledgment that the Plan is online and encouragement to the public to review and comment on the document; a request to add all of the Arroyo Grande water projects to Page 15 of the document; an emphasis on water reuse (Section B, Page 4 of the Plan) and the need to focus more attention on using reclaimed water; and overall support for the draft Plan. There was consensus of the Council to support the Plan and to direct staff to continue working with representatives from the County on measures to address Zone 1/1A drainage and creek sedimentation maintenance issues. 12. CITY COUNCIL MEMBER ITEMS i Mayor Pro Tern Costello reported that there was another traffic accident at Oak Park and . Meadowlark and requested staff to bring this issue back to the Council to determine if there are I any traffic mitigation measures that can be taken to prevent future accidents. 13. CITY MANAGER ITEMS a) Request for direction from City Council regarding potential Municipal Code changes to allow the sale of wine, on a restricted basis, for certain special events at the Nelson Green. City Manager Adams gave abrief report and requested direction from the Council regarding the amendment of the Municipal Code to allow the sale of wine, on a restricted basis, for certain special events at the Nelson Green. Council comments included the fact that there were many pros and cons to this proposal and it was emphasized that the matter would need to include significant public notification and input. Upon consensus of the Council that the matter warranted public discussion, staff was directed to place on a future agenda consideration of allowing the sale of wine for certain restricted events at the Nelson Green and to provide adequate notice to the neighborhood prior to the meeting. 14. COUNCIL COMMUNICATIONS None. 15. STAFF COMMUNICATIONS City Manager Adams announced that the City of Pismo Beach would be hosting Ii. workshop on November 16, 2005 at 7:00 p.m. to present findings from the. Joint Fire Services Study. CITY COUNCIL MINUTES OCTOBER 11, 2005 PAGE 7 16. COMMUNITY COMMENTS AND SUGGESTIONS Steve Ross, Arroyo Grande, commented on the Planning Commission's rejection of apartments proposed above a medical office located on Station Way. James Murohv. Arroyo Grande, commented further on the traffic issues at the Five Cities Center and suggested blocking off the W. Branch Street entrance near the movie theater. He also referred to the issue regarding the Nelson Green and stated allowing wine at Special Events is a good opportunity to promote the Village as a gateway to the County's wine country. 17. ADJOURNMENT There being no further business to come before the City Council, Mayor Pro Tern Costello adjourned the meeting at 9:50 p.m. Tony Ferrara, Mayor ATTEST: , Kelly Wetmore, City Clerk (Approved at CC Mtg ) ------ B.d. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER pt SUBJECT: CONSIDERSATION OF CANCELLATION OF DECEMBER 27, 2005 CITY COUNCIL MEETING DATE: NOVEMBER 22, 2005 RECOMMENDATION: It is recommended the City Council cancel the regularly scheduled Council meeting of December 2ih due to the holiday. FUNDING: There is no fiscal impact. DISCUSSION: Past practice of the City Council has been to cancel the second regularly scheduled December meeting due to scheduling conflicts with the holidays. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Cancel the December 2ih meeting; - Reschedule the December 2ih meeting; - Do not cancel the December 2ih meeting; or - Provide direction to staff. 8.e. MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C.HERNANDEZ, DIRECTOR OF PARKS, RECREATION AND '#:if FACILITIES SUBJECT: CONSIDERATION OF ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PORTIONS OF CHAPTER 12.16 OF TITLE 12 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING THE COMMUNITY TREE PROGRAM DATE: NOVEMBER 22 2005 RECOMMENDATION: It is recommended the City Council adopt an Ordinance amending portions of Chapter 12.16 of Title 12 of the Municipal Code regarding the Community Tree Program. FUNDING: There is no impact,tothe General Fund....,. . ",'.,. DISCUSSION: On November 8, 2005, the City Council introduced, without modification, the attached Ordinance amending portions of Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code regarding the Community Tree Program. The Ordinance is now presented with the recommendation for adoption. If adopted, the Ordinance will become effective as of December 22, 2005. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: Adopt the Ordinance; Modify and re-introduce the Ordinance; Do not adopt the Ordinance; - Provipe,pirectionto; staff.. ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PORTIONS OF CHAPTER 12.16 OF TITLE 12 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING THE COMMUNITY TREE PROGRAM WHEREAS, it is in the best interest of the City, the public, and the environment to have a comprehensive community tree program that promotes the preservation, the maintenance, and regeneration of all trees; and WHEREAS, on August 10, 2005, the Parks and Recreation Commission reviewed and considered the information presented and recommends approval of the proposed amendments to the Community Tree Program; and WHEREAS, on October 25, 2005, the City Council revJewed and considered the information and public testimony at a duly noticed public hearing. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS: SECTION 1. Section 12.16.010 of Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code is hereby amended as follows:' 12.16.010 Purpose. It is in the best interest of the City, the public, and the environment to establish a comprehensive community tree program that promotes: ' A. The preservation, the maintenance, and regeneration of all trees; B. A beautiful and aesthetically pleasing community; C. Trees or groves of unique or historical value and wildlife habitat; D. Educational programs that address the importance of trees in the environment and their role in purifying the air, providing shade, controlling erosion, and maintaining the rural, small town atmosphere. E. Improved communication between the Parks and Recreation Commission. Architectural Review Committee and Planninq Commission reqardinq tree related issues and concerns. Further, in order to implement the goals and objectives of the parks and . recreation element of the City of Arroyo Grande's general plan, and to mitigate the loss of open space and vegetation caused by new development in the City, the City Council has determined that a development impact fee (or the implementation of a tree planting plan in lieu thereof) is needed in order to finance the planting of trees and to pay for the development's fair share of the implementation of these improvements. This chapter establishes policies, regulations and specifications necessary to govern installation, maintenance and preservation of trees to accomplish the above stated purpose. --- ORDINANCE NO._ PAGE 2 SECTION 2. Section 12.16.020 of Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code is hereby amended as follows: 12.16.020 Definitions. For the purpose of this chapter, the following definitions shall apply: "Certified arborisf' shall be one of the persons who has completed the . requirements of, and who appears on the approved list of the International Society of Arboriculture, Western Chapter. This list shall be available for review in the Community Development Department. "City" means the City of Arroyo Grande. "City Council" means the City Council of the City of Arroyo Grande. "Conditioned tree" means any tree that is to be preserved and protected from removal, destruction or loss as a requirement of a permit issued by a permit-granting authority. "Developmenf' means any project involving the issuance of permit for construction or reconstruction, other than interior remodeling, but not a permit to operate. "Director" means the City Parks, Recreation and Facilities director or his or her duly appointed agent. "Dripline" means an imaginary vertical line running from the outermost branches or portions of the tree crown to the ground. "Excessive Pruninq" shall mean removinq in excess of one third (33.3 percent) or qreater of the functioninq leaf. stem. or root area of a tree. Pruninq in excess of 33.3 percent is iniurious to the tree and is prohibited unless written approval is qranted bv the Parks. Recreation and Facilities Director or his appointed representative prior to initiatinq the work. Toppinq and lion's tailinq shall be considered unacceptable pruninq practices for trees. "Imminent Fire Safety Hazard" means trees that impinqe upon the fire defensible zone around structures as determined bv the Director of Buildinq and Fire. The defensible zone is defined as that area 100 ft. around a structure or 200 ft. if structure is situated on or above a slope. "Landmark tree" or "landmark grove" means existing tree(s) on public or private property that has been found to be a notable horticultural specimen, or is of significant aesthetic, cultural or historical value, and is designated as such by resolution of the City Council, upon recommendation of the Planning Commission or Parks and Recreation Commission of the City. Landmark trees may include street trees. "Lion's Tailinq" means the removal of an excessive number of inner. lateral branches from parent branches. Lion's tailinq is not an acceptable practice. "Maintenance" means pruning, spraying, fertilizing, staking, irrigating, treating for disease or injury, and other similar acts that promote the life, growth, health or beauty of trees or shrubs. "Owner" means an individual, firm, association, corporation, partnership, persona and lessees, trustees, receivers, agents, servants and employees of any such person(s). "Parks and Recreation Commission" means the Parks and Recreation Commission of the City of Arroyo Grande. "Parks and Recreation Tree Subcommittee" means a subcommittee consisting of three members of the Parks and Recreation Commission, as appointed by the chairperson of the Parks and Recreation Commission. The Tree Sub-Committee (Parks ORDINANCE NO._ PAGE 3 and Recreation Commission) is responsible for hearinq all appeals related to issuance of tree removal permits for recommendations to the City Council. "Permit-granting authority" means that appropriate individual or body designated by municipal code or state law to have the legal authority to issue the permit for which application was made. "Planting easemenf means an easement adjacent to public right-of-way obtained for the purpose of planting and maintaining street trees. . "Planning Commission" means the Planning Commission of the City of Arroyo Grande. "Public places" means all properties owned by the city and public easements. "Public streets" means all City public right-of-ways, including all public easements. "Requlated tree" means anv tree located on properties in commercial. multi- familv or mixed use zones: Coastal Live Oak trees (Quercus Aqrifolia) on properties in sinqle familv residential zones that measure 12" in diameter when measured 4'6" from the base: and anv trees located in the public riqht-of-wav adiacent to the street on. properties in sinqle familv residential zones. whether city or privatelv owned. "Street trees" means any tree in any street, park, public place, or public easement. "Subdivision" means any subdivision of property, including minor subdivisions. "Toppinq" shall mean the severe cuttinq back of limbs to stubs larqer than three inches in diameter within the tree's crown to such a dearee so as to remove the normal canopv and disfiqure the tree. "Tree removal" means the destruction or displacement of a tree or shrub by cutting, bulldozing, mechanical, chemical or other method, which results in a physical transportation of the tree from its site and/or death of the tree. "Tree well" means an unsurfaced area provided within a paved or concrete sidewalk for the planting of a tree. "Tree" Rle3AS aAY ~IJQQdy plaflt 'J..'itt:l a trl;lAk aiameter 9f fGl::Jr iAGt:les af ffi9Fe 'J..'hOfl measl:lros J(;ll:lr feet abeblt grase, er mbllti trblnk '/Ieesy plant lJ.'itt:l main branst:les tt:lat tetal fQl;Ir iAGRGS ar mere 'Nhon m03eauod feblr feet abeve grade. Fer the flI;Jrfl9S8 at this st:lapter, all QbleFGl:lS (Oak) spesies are eteslareet te be trees at two inohes er mero in etiameter at grase. "Tree coordinator" means the City employee who is responsible for the City Landmark Tree Program, memorial tree planting, Arbor Day activities, education programs, issuing of tree removal permits, and coordination with citizens regarding tree matters. "Undeveloped property" means property that has been zoned to allow development, but which has not yet been developed. SECTION 3. Section 12.16.030 of Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code Is hereby amended as follows: 12.16.030 Street tree requirements. A. A street tree shall be planted at the time of construction by every property owner, except for subdivisions, spaced no farther than fifty (50) feet apart along the street frontage of any building constructed. Interior remodeling permits and activity shall be exempt from street tree planting requirements. The director shall specify specific locations along the frontage of the constructed building for street trees and shrubs on -- ORDINANCE NO._ PAGE 4 public streets and tree planting easements, and the species of tree shall be selected by the director from the master street tree list on file with the Parks, Recreation and Facilities Department. Street trees shall be of a fifteen (15) gallon-container size (or greater) and comply with the standards set forth by the American Society of Nurserymen. B. For property within commercial or industrial zoned districts in the City, the property owners, upon construction, shall provide tree planting wells within any paved or concrete sidewalk. Street trees shall be planted within these wells as outlined in subsection A of this section, with the addition of installing deep root barriers. C. A fee, consistent with that established by the City Council for subdivision maps shall be imposed by the director, if the property owner requests that the City plant the required tree(s) on his or her behalf. D. All existing and proposed street trees shall be identified by the applicant on all construction and building plans and maps presented to the city. E. No existing street tree shall be removed or replaced without written authorization of the director or the tree coordinator. F. It shall be the responsibility .of the property owner to properly maintain all street tree-planting areas upon his or her property, including any adjacent easement, regardless of whether such property is developed. Such maintenance shall include irrigation and keeping such planting easements free from weeds or any obstructions deemed contrary to public safety and in conformance with the plan approved by the director for the property involved. G. The director shall, at city expense, inspect and, when necessary, remove .and/or replace street trees. H. The director may cause the roots of young trees in the process of development to be cut to prevent future sidewalk lifting. Roots on older trees that have lifted sidewalks may be cut. Overhead limbs may be pruned or cut back to compensate for the loss of root area. I. The director may cause the removal of overhead limbs from any street tree, regardless of the location of such street tree, if, in the director's opinion, such removal is necessary in the interest of public safety. J. Nothing in this chapter shall be deemed to relieve the owner and occupant of any private property from the duty to keep his or her private property, sidewalks and planting easements in front of such private property in a safe condition and so as not to be hazardous to public travel. K. Whenever a property owner desires to have a street tree removed, he or she shall apply to the director for a permit for such removal. The director may approve or deny such request. If tRe elirester finels tRe tree is in geeel senelitien anel tRe permit is granteel selaly fer tRe senveniensa af tRe applisaAts, tRe fblll €lest ef SblSR r-emo'lal ans r-eplasemeAt sRall bo borne by the applieant. L. Any street tree damaged or destroyed by an individual shall be replaced through payment by the person or persons causing such loss to the City. The amount of ' such payment shall be the replacement value of the tree, as determined by the director, but in no event shall it be less than one hundred fifty dollars ($150.00) per tree and shall be in addition to any criminal fine or penalty for municipal code violation. Any act intentionally damaging or destroying a street tree shall constitute a misdemeanor violation of this chapter. ORDINANCE NO._ PAGE 5 SECTION 4. Section 12.16.070 of Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code Is hereby amended as follows: 12.16.070 - Tree removal in Mbllti Family Residential, Mixed Use or Commercial Zones. A. No person(s) shall allow or cause the removal of any regulated tree(st on property used or zoned multi-family residential, mixed use or commercial without first obtaining a tree removal permit from the director or tree coordinator. Furthermore. no Coastal Live Oak trees (Quercus Aqrifolia) qreater than 12" in diameter when measured 4'6" from the base located in sinqle familv residential zoned areas and anv trees located in the public riqht of wav in sinqle familv residential zoned areas mav be removed without first obtaininq a tree removal permit. The permit is available at no charge. B. Tree removal in the above locations without a permit shall constitute a misdemeanor violation of this chapter, and in addition, removed trees shall be replaced through payment by person or persons causing such loss to the City. The amount of such payment shall be the replacement value of the tree as determined by the director, but in no event shall it be less than one hundred fifty dollars ($150.00) per tree; and it shall be in addition to any criminal fine or penalty for municipal code violation. C. The intended decision of the director or tree' coordinator for issuing or refusing a tree removal permit shall be based upon reasonable standards, including: 1. The condition of the tree regarding its general health, location to utilities or structures, or status as a public nuisance; 2. The necessity of the requested action to allow construction of improvements or otherwise allow economic or other reasonable enjoyment of property; 3. The topography of the land and the effect of the tree removal on erosion and water retention; 4. The number, species, size and location of existing trees in the area and the effect of the tree removal on scenic beauty, historic values, fire safety and the general welfare of the city; 5. Good forestry practices in general. D. Standards for the Pruninq of Trees on Private Property 1. The City Council mav adopt bv resolution standards for the pruninq of requlated trees on private property. with which all licensed tree companies doinq business in the Citv shall complv. At a minimum all pruninq shall complv with the standards established bv the International Society of Arboriculture. 2. Failure to complv with these standards as determined bv the City Council shall constitute a misdemeanor violation of this chapter and mav result in the suspension of the tree companv's business license. if applicable. as follows: First offense. suspension of the business license for a period not exceedinq 90 davs. and for a second offense or anv subsequent offenses. bv suspension of the business license for a period not exceedinq one vear. E. Toppinq Prohibited. Intent. To insure healthv. structurallv stable. aestheticallv pleasinq trees and mitiqate public Iiabilitv. 1. Toppinq shall mean the severe cuttinq back of limbs to stubs lamer than three inches in diameter within the tree's crown to such a deqree so as to remove the normal canopv and disfiqure the tree. It shall be unlawful to top or stub trees. 2. Utilitv line clearinq shall be accomplished bv the drop crotch method of pruninq and shall include side branches. ORDINANCE NO._ PAGE 6 3. All pruninq of public trees shall be in accordance with current pruninQ specifications of the City Parks Division. F. Appeals. Appeals reqardinq denial of tree removal permits bv the Director are to be submitted in writinq to the Park and Recreation Commission within 14 davs of the Directors decision. Actions of the Parks and Recreation Commission are final unless appealed to the City Council. ~ G. Exceptions. A tree removal permit is not required for the following: 1. Trees in hazardous condition that represent an immediate danger to health or property as determined by the City; 2. Christmas tree lots; 3. Fruit trees; 4. Owners of firewood harvesting lots need not obtain a removal permit, if the species of trees harvested are eucalyptus or pines. 5. Trees that present an imminent fire safetv hazard as determined in writinq bv the Director of Buildinq and Fire. SECTION 2: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unlawful. SECTION 3: A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council members voting for and against the Ordinance shall. be published again, and the City Clerk shall post a certified copy of the full text of such adopted Ordinance. SECTION 4: This Ordinance shall take effect and be in full force and effect thirty (30) days after its passage. On motion of Council Member, seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Ordinance was passed and adopted this day of , 2005. -.-----.-- ~ ORDINANCE NO._ PAGE 7 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK ) APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY / - - - --._-.--,-- ~-<----~------ -- -- - -- --._.-- -._----,~_._,-._.- -- - 8.f. MEMORANDUM TO: CITY COUNCIL i' FROM: RICK TerBORCH, CHIEF OF POLICE SUBJECT: CONSIDERATION OF REPLACEMENT OF POLICE DEPARTMENT COPY MACHINE DATE: NOVEMBER 22, 2005 RECOMMENDATION: Contingent upon approval of the recommended adjustments to the First Quarter Budget Review, it is recommended the City Council authorize the purchase of a Panasonic DP-6030 copy machine for the Police Department from Superior Quality Copiers, Inc. for $10,051.47. FUNDING: Upon approval of the adjustments recommended in the First Quarter Budget Review, there will be $14,000 available to purchase a replacement copy machine for the Police Department. The proposed cost for the Panasonic DP-6030 copy machine is approximately $3,949 under the amount authorized for the purchase. DISCUSSION: As part of the approval ofthe current two-year City Budget, the City Council authorized $14,000 for the replacement of the Police Department copy machine in Fiscal Year 2006-07. However, the current copy machine, originally purchased in November 1997 is no longer reliable and is frequently down for repair to the point where the vendor maintaining the equipment has stated thatthe current machine is expected to experience frequent and prolonged breakdowns. The Police Department copy machine is in operation 24 hours a day, seven days a week and is subject to intensive use. According to City Administrative Policy C-006, copy machines should be scheduled for replacement after five (5) years of service. The current machine has now been in operation for eight (8) years, the intensity of which is significantly beyond that of a normal office copy machine. Given the unreliability of the current equipment, the City Manager authorized the Director of Financial Services to recommend to the City Council in the First Quarter Budget Review to move the allocation for replacement of the Police Department copy machine from FY 2006-07 to FY 2005-06 (the current fiscal year). In anticipation of City Council approval of this budget adjustment, the Police Department has solicited bids for a heavy-duty replacement copy machine. .~~~- I u_ I CONSIDERATION OF REPLACEMENT OF POLICE DEPARTMENT COPY MACHINE NOVEMBER 22, 2005 PAGE 2 Staff received four (4) bids, as follows: Bidder's Name, Location Brand - Model Total Cost Chaparral Business Machines, Inc. Ricoh . $16,033.88 San Luis Obispo Aficio 2060 FX Future Business Systems, Inc. Xerox $16,086.43 Arroyo Grande CC255h Superior Quality Copiers, Inc. Panasonic $10,051.47 Arroyo Grande DP-6030 Ultrex Business Solutions, Inc. Panasonic $10,777.55 San Luis Obispo DP-6030 Costs include tax, shipping and installation. All machines have like/similar specifications and capabilities. The low bid is from Superior Quality Copiers, Inc. The City has utilized Superior Quality Copiers in the past and has found their performance very satisfactory, including responsiveness to maintenance requests. Currently, the City has copy machines from Superior Quality Copiers in City Administration, Community Development, the Fire Department, the Building Department, Public Works-Engineering and the Police Department. Additionally, Superior Quality Copiers has stated it will take the current annual maintenance contract which has been paid by the City and transfer the contract to the new Panasonic DP-6030 copy machine. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation; - Reject bids and provide further direction to staff; or - Reject staffs recommendation. Attachment: Quotation Evaluation Summary ~._--,---- _."--~- _______ 0-- ___________ _ ___~_ _ __._ "_________._ ,,~., .'" _ mi~'1 ~ iijf~r~ ~ 8 !;;: t; CD ~'f:E:.: III '''ij:f,U ~ (0 oi ~ ~ ut<t! 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MEMORANDUM TO: CITY COUNCIL , FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER fjs , SUBJECT: CONSIDERATION OF ADOPTION OF ORDINANCE AMENDING TITLE 13 (PUBLIC WORKS) OF THE CITY OF ARROYO GRANDE MUNICIPAL CODE RELATING TO WATER AND SEWER SERVICE PROVISIONS DATE: NOVEMBER 22, 2005 I RECOMMENDATION: It is recommended the City Council adopt the attached Ordinance amending Title 13 (Public Works) of the City of Arroyo Grande Municipal Code, relating to water and sewer service provisions. FUNDING: There is no fiscal impact. DISCUSSION: I At its meeting of November 8,2005, the City Council introduced, without modification, an Ordinance amending Title 13 of the Arroyo Grande Municipal Code relating to water and sewer service provisions. The Ordinance is the result of a comprehensive review of the Code in order to make it internally consistent with current City policies, practices, and procedures. It is recommended the City Council adopt the Ordinance. ALTERNATIVES: - Adopt the Ordinance; - Modify and reintroduce the Ordinance; ~ Do not adopt the Ordinance; - Provide direction to staff. Attachment: 1. Ordinance ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING TITLE 13 (PUBLIC WORKS) RELATING TO WATER AND SEWER SERVICE PROVISIONS NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Arroyo Grande as follows: SECTION 1. Arroyo Grande Municipal Code Chapter 13.04 is hereby repealed and replaced in its entirety as follows: CHAPTER 13.04 - WATER SERVICE SYSTEM 13.04.010 - Adoption of rules and change of rates. The council may, by ordinance, adopt rules and regulations for the improvement operation and maintenance of the water department and for furnishing water to customers and may, by resolution, establish the rates, charges, deposits, and penalties pursuant to this chapter. 13.04.020 - Applications for service. No person shall be entitled to have a water connection until the owner of the property obtains a building permit from the City Building Department. 13.04.030 - Rates and charges. The following rates, fees, and charges shall be set forth by City Council resolution: A. Basic Monthly charge. Whenever water is supplied and meters are used or installed, as provided in this chapter, a basic monthly charge shall be made to each customer. B. Lopez Contract charge. In addition to the monthly water charges set forth in this chapter, each city water customer shall be charged an additional sum each month, to be designated "Lopez Contract charges." C. Service connection charge. Upon the approval of an application for a service connection, an order for service may be issued subject to payment of a service connection charge. D. Service main or front foot charge. In all cases where there is not an agreement for the reimbursement of the developer, a service main or front foot charge shall be imposed. E. Water service late charge. F. Turn off, turn on charge. G. Fire hydrant use permit fee, and water charges. 13.04.040 - Special charges- Water availability charge. A charge referred to in this subsection as a "water supply charge" or "water availability charge." Pursuant to the provisions of Section 38743 of the Government ORDINANCE NO. PAGE 2 Code, water availability charges shall be levied in accordance with the following schedule: A. Water availability charges shall be imposed upon each parcel of property not served with city water. B. The city shall collect the water availability charge, as provided for in this subsection, by billing the charged land on an annual basis. In the event such availability charges have not been paid at the time a water service connection application is made for such parcel, all accumulated water availability charges, continuing at one thousand dollars ($1,000.00), effective July 1, 1991, and increasing annually by fifty dollars ($50.00) on July 1 st each succeeding year, per dwelling unit, hotel, motel or hospital room, or commercial unit developed, shall be paid. C. In the event the plumbing or structures are modified by an existing water user, an additional water supply charge shall be assessed with the building permit for each additional dwelling unit; hotel, motel, or hospital room, or commercial unit. Failure to pay additional water supply charges with such improvements may result in discontinuance of water service to the entire property. 13.04.050 - Special charges- Main- Installation or extension. The charge for the installation of a main or extension of an existing main shall be based on the public works department field division fee and service fees. 13.04.060 - Billing. A. Proration for Portions of Months. When a water bill is rendered for any period of time less than the regular period for water furnished, the regular minimum monthly charge shall be prorated, based upon actual consumption. Such consumption shall be charged at minimum rates; but consuniption at a rate in excess of the regular period allowance shall be billed at the excess rates. B. Lopez Contract Charges--Billings. Billing for such Lopez contract charges shall be prepared and deposited in the mail on or about the first day of each month that the bills provided for are sent, pursuant to the provisions of Section 13.04.100A of this chapter. 13.04.070 - Delinquent bills- Discontinuance of services. A. All meters shall be read by the water department as provided in Section 13.04100 of this chapter, and all bills for water or service shall be due and payable at the City Hall upon presentation. All water bills remaining unpaid for a period of thirty (30) days shall thereupon become past due. Where water bills so become past due, notification will be delivered of such status and a late fee levied. All water bills remaining unpaid for a period of forty-one (41) days since issuance shall become delinquent. Where water bills so become delinquent, service may be shut off at any time after a ten (10) day written notice; and such accounts shall be subject to the water turn-off and turn-on charge provided for in this section. The director of financial services or director of public works, at his or her discretion, may cause a meter reading to be made at any time; and thereupon the bill for water used since the previous reading shall become immediately due and payable and shall become past due on the thirtieth day following I ORDINANCE,NO. PAGE 3 the mailing or presentation of such bill; and such accounts shall be subject to the late- fee charge, water turn-off and turn-on charge provided for in section 13.04.030 in this chapter. B. Discontinuance of service for violations. 1. The water "rates, charges, and penalties set forth in this chapter shall be charged against the property upon which such water or service is furnished and against the owner thereof. If for any cause any of such sums owing become delinquent and unpaid, or if any of the other terms of this chapter or the rules and regulations established as a condition to the use of water are not complied with, the water may be shut off. If there has been no bona fide change in ownership, the water shall not be turned on to the same property until all such charges, delinquencies and penalties have been paid in full, including the additional amount as described in Section 13.04.030 of this chapter for the expense of turning water off and on. 2. The finance director or director of public works may, at his or her discretion, shut off the water, for a period not exceeding three months, upon the written request of the owner of any premises upon which such water or service is furnished, provided no delinquency exists in the payment of charges and penalties for water service. 13.04.080 - Termination of service by owner-Reinstatement. No allowance or rebate shall be made from the regular rates specified in this chapter, whether water has been actually used or not, unless the water department has been notified in writing by the owner of the premises to remove the meter installed for such premises; and thereupon, after the expiration of the current billing period subsequent to the last meter reading by the water department of such meter, no further minimum charge shall be made against such premises; and the water department shall charge and collect for reinstalling a meter for such premises, upon receiving written application of the owner thereof, and full payment of the turn on charge as described in section 13.04.030 of this chapter. 13.04.090 - Right of entry. Any duly authorized agent of the city shall be allowed free access to make a personal examination of the premises of any applicant or customer of water for the inspection of water pipes and equipment connected thereto. 13.04.100 - Meters- General. A. Reading meters. All water furnished within the city shall be delivered through meters. All meters shall be read on a bimonthly basis. The Financial Services Department shall cause to be prepared water bills from such readings and shall deposit such bills in the mail. B. Failure of meters. When a meter fails to register or registers inaccurately, the charge for the period in question shall be based upon an estimate made by the public works department for the amount of water used through such service. . C. Testing meters. Upon written notice by the customer a meter may be. examined and tested for the purpose of ascertaining whether or not it is registering' correctly. If the meter is found to register more water than actually passes through it, in accordance with the American Water Works Association standards, a new meter will be . I ORDINANCE NO. PAGE 4 installed. The Public Works Department shall determine the amount to be refunded which is deemed fair and just. If the meter is found to meet AWWA standards, the customer shall be charged an amount equal to the time and materials used to perform the test. 13.04.110 - Joint use of service. , A. The director of public works may permit more than one place of business, using small quantities of water mainly for lavatory and drinking purposes, to be served through the same meter when, in his or her opinion, special conditions justify such service; and in all such cases, a minimum established meter rate shall be charged for each separate place of business so served of not less than the established minimum rate. B. If any meter readings for such places of business show any excess over the amount of accumulated minimums, a prorated charge shall be made of such excess to each place of business served through such meter. C. The director of public works may permit more than one condominium or planned unit development (P.U.D.) unit to connect to a common meter, subject to improvement standards adopted by the city. In such cases connection fees and service charges shall conform to this chapter as described in section 13.04.030. Furthermore, the director may require appropriate conditions to such an approval to become a part of the codes, covenants, and restrictions for the subdivision. 13.04.120 - Water shut off for repairs or emergencies The City reserves the right to shut off the water from any premises or from any part of the distributing system, as long as necessary, without notice to consumer, at any time when the exigencies oHhe occasion may require it, but in all cases of extensions of connections, said department shall notify consumers of the necessity of shutting off water and the probable length of time the water shall be shut off, before taking such action, unless the emergency requires the water to be immediately shutoff whereas notice shall be similarly provided after shutoff. 13.04.130 - Fire hydrants-Use. A. Damage. Public fire hydrants shall be placed, maintained and repaired by the public works department. Any damage thereto by persons or agency other than representatives of the fire or public works departments, shall be a claim against the person or agency committing such damage, and the director of public works shall take such action as may be necessary to collect the same. B. Purpose. Fire hydrants are provided for the sole purpose of extinguishing fires and shall be used otherwise only as herein provided for, and shall be opened and used only by the public works and fire departments or such person as may be authorized to do so by the chief of the fire department or the director of public works as herein provided. C. Permit. All persons, firms or corporations desiring to use water through fire hydrants, or other hydrants owned or controlled by the city, shall be required to obtain a permit, first, from the director of public works, and upon permission from the director of building and fire, who shall issue no such permit to any person who has violated any of ( , I -~ ORDINANCE NO. PAGE 5 the provisions of this chapter or whose indebtedness to the city for water used or damage to hydrants or equipment is delinquent. And all su.ch persons having permit for use of water from fire hydrants must provide hydrant wrenches for the operation of such fire hydrants. D. Cancellation. Permit for use of water through the fire hydrants of the city may be cancelled at the will of the director of public works on evidence that the holder thereof, is or has violated the privileges conveyed thereunder. Such notice of cancellation shall be in writing officially delivered to the persons to be notified and shall be immediately effective and enforced. E. Permit fee and water charges. The permit fee and water charges shall be established by resolution as described in section 13.04.030 of this chapter. 13.04.140 - Unlawful acts. It shail be unlawful for persons to do any of the following: A. Interfere with or any manner tamper with any water meter, pipe line, or water service facility of the city, and in the event that any person shall interfere with or tamper with any of the same so that repairs or adjustments are necessary, water service to such person shall be discontinued until the cost of making the necessary repairs or adjustments shall have been paid in advance, and in addition, such person shall be subject to the penal provisions of this chapter; B. No by-pass or connection between a water meter and a water main shall be made or maintained, except in the case of fire protection, without the written permission of the director of public works or his or her designee and/or the director of building and fire, accordingly; C. To turn on water after the same has been turned off by city at any meter or connection, or for any reason to take or use water without notifying the director of public works, or his' or her designee, or to cut in or make connection with the water mains without permission in writing from the director of public works or his or her designee; and D. All owners or occupants of property supplied with water are prohibited from furnishing water to others without the written permission of the director of public works or his or her designee. E. No person shall violate any other provision within this chapter. 13.04.150 - Maintenance of equipment. All water meters shall be furnished by the public works department, shall remain the property of the city, and shall be maintained, repaired and renewed when unserviceable. Whenever replacements, repairs, or adjustments of any meter, box, lid, stopcock, gate valve, backflow device, or connections are rendered necessary by any act, negligence or. carelessness of the consumer, a charge will be collected in accordance with the public works department field division fee and service charges. 13.04.160 - Installation of equipment. The installation of all new water mains, valves and fire hydrants which will ultimately become part of the regular water system shall require the prior approval of the ORDINANCE NO. PAGE 6 director of public works. Service lines may be installed by the public works department in conjunction therewith. 13.04.1;70 - Extension of mains outside city. Any requests for water main extensions outside the city shall only be granted by the city council. Any applicant for such water service shall pay all cost associated with such a request. 13.04.180 - Subdivision of property. In the event of a division or subdivision of property, any existing service may be used to serve one of the individual parcels or credited to the overall development. 13.04.190 - Reimbursement. A charge referred to in this subsection as a "service main charge"or "front foot charge," which shall be as follows: A. Where a developer, other than the city, has installed the service main and there is an agreement between the city and the developer that the developer shall be reimbursed upon a connection to the service main, the' city shall collect the amount. agreed to be paid to the developer pursuant to the agreement. B. In all cases where there is not an agreement for the reimbursement of the developer, there shall be a charge as described in section 13.04.030 of this chapter. 13.04.200 - Liability. There shall be no liability on the part of the city for damage, loss or inconvenience resulting from sand, gravel, rust, sediment, foreign matter, air, excessive pressure, or hydraulic water hammer in the water system. SECTION 2. Arroyo Grande Municipal Code Section 13.05.010 is hereby amended as follows: 13.05.010 - Water supply conditions. A. The city council shall from time te time may adopt resolutions declaring the level of the city water supply condition, which in tUFrI 'NiII would determine the mandatorv water conservation measures in effect at any particular time within the city. The four levels of water supply conditions are: 1. Normal Water Supply Condition. Defined as consuming zero to ninety (90) percent of the annually available water supply; 2. Moderately Restricted Water Supply Condition. Defined as consuming ninety (90) to ninety-five (95) percent of the annually available water supply; 3. Severely Restricted. Water Supply Condition. Defined as consuming ninety-five (95) to ninety-nine (99) percent of the annually available water supply; and 4. Critical Water Supply Condition. Defined as consuming one hundred (100) percent of the annually available water supply. B. Upon adoption of the required resolution, the restrictions and measures identified in this chapter shall take effect immediately. ORDINANCE NO. PAGE 7 C. The city council may fr-em time to time adopt resolutions designed to implement the provisions of this chapter. SECTION 3. Arroyo Grande Municipal Code Subsections 13.05.040.C.1. and 13.05.040.E. are hereby amended as follows: 13.05.040.C. Outdoor Irrigation. 1. Outdoor irrigation is prohibited between the hours of ten (19:99) a.m. and four p.m. 13.05.040.E. Use of potable water for soil compaction or dust control purposes in construction activities is prohibited. SECTION 4. Arroyo Grande Municipal Code Section 13.05.060 is hereby amended as follows: 13.05.060.A. Penalties for noncompliance. A. Violation of any provision of this chapter may result in termination of water service until such violation is corrected, and until all al'll'lr:el'lriate foes aRa penalties are paid in full and will be subject to the following aamiRistFatioR administrative procedure: 1. Written 'notice to the alleged offender, including the furnishing of informational material and advice where appropriate; 2. Recovery of all city staff costs, including overhead, for any second or greater offense within any one~year period; 3. Additional civil administrative penalties for any third or greater offense within anyone-year period; . 4. The right to appeal first to the utility billing adjustment committee and then to the city council. SECTION 5. The definition of "Health Officer" in Arroyo Grande Municipal Code Section 13.08.020 is hereby amended as follows: "Health officer" means the health officer of the Gity countv, his or Aer moaisal aoputies, Ris er Rer sanitarians, and QI his or her duly authorized representatives. SECTION 6. Arroyo Grande Municipal Code Section 13.08.040 is hereby repealed and replaced in its entirety as follows: 13.08.040 - Permits. A. Application. Prior to the issuance of any permit, the application and recommendations of the health officer for a new well shall be submitted to the council. The council may approve the application if, in its discretion, the drilling and the operation of the well will not deplete nor contaminate the city water supply and service from the city water system is neither practical nor feasible. If the council approves the granting of a permit, it may be issued subject to such reasonable conditions as the council imposes to prevent the depletion and contamination of the city water supply and ORDINANCE NO. PAGE 8 subject to compliance with the standards provided by the County of San Luis Obispo. In the event the council refuses to approved the permit, the health officer shall not grant it. B. Term--Completion of Work. The permittee shall complete the work authorized by the permit prior to the expiration date set forth in the permit The permittee shall notify the health officer in writing upon the completion of the work; and such work shall not be deemed to have been completed until such written notification has been received. C. Reports. A copy of the well-driller report required by the provisions of Section 13751 of the Water Code of the state shall be submitted to the health officer and the public works department upon the completion of the construction of each well. SECTION 7. Arroyo Grande Municipal Code Section 13.08.050 is hereby amended as follows: 13.08.050 -Inspection. The health officer and his er t:ler inspectors a representative of the city may at any all reasonable times enter any and all places, property, enclosures and structures for the purpose of making examinations and investigations to determine whether any provision of this chapter is being violated. The health officer may require that each completion, modification, rel'lair or destruction operation be inspected prior to any further work. SECTION 8. Arroyo Grande Municipal Code Section 13.08.060 is hereby repealed in its entirety. SECTION 9. Arroyo Grande Municipal Code Sections 13.08.070 and 13.08.080 are hereby renumbered and amended as follows: 13.08.G+OO60 - Public nuisances. In the event the health officer and/or a citv representative determines that a well constitutes a public nuisance, he or she shall abate such nuisance in accordance with the provisions of Section 3494 of the Civil Code of the state and/or citv ordinance. 13.08.Q8Q070 - Immediate abatement. If the health officer and/or a citv representative finds that immediate action is necessary to prevent the impairment of the ground water or a threat to the health or . safety of the public, he or she may summarily abate such nuisance in any manner permissible under the law. SECTION 10. The following definitions in Arroyo' Grande Municipal Code Section 13.12.010 are hereby repealed and/or amended as follows: llAma GA3fga" mO:lA& a ehargo to lat& '.\'ithiA tho eity fer capaGity iR tho Gellec:tor system. "Assessment district" means ~ special district formed for the purpose of sewer facilitv line construction, operation and/or maintenance with costs and expenses distributed among benefited properties, as set forth by law.' -- ORDINANCE NO. PAGE 9 "Lot" means any piece or parcel of land bounded, defined or shown upon a plot or deed recorded in the office of the county recorder and lawfullv created; provided, however, in the event any structure is located upon more than one parcel of land, all under the ownership and as defined in this section, "lot" shall include all such parcels of land. SECTION 11. Arroyo Grande Municipal Code Section 13.12.020 is hereby amended as follows: 13.12.020 - Purpose. The purpose of this chapter is to provide for the maximl:Jm I'lessiole oenetieial public use of the aistrist's citv's facilities through the adequate regulation of sewer construction, sewer use, and wastewater discharges; to provide for the equitable distribution of the distrisl's citv's costs, by estaolishin!j st:lar!jes ane to estaolish a aepositer:y into whioh sl:Jsh fl:Jnas st:lall be del'lesitea; and to provide procedures for complying with the requirements placed upon the aistrist QIDl by other regulatory agencies. SECTION 12. Arroyo Grande Municipal Code Section 13.12.060 is hereby amended as follows: 13.12.060 - Availability to new buildings--Connections required. Any newly construction building to which a public sewer is available shall be connected to such public sewer prior to its use for Al:Jman occupancy, unless approval is granted by the council for a private sewerage disposal system. SECTION 13. Arroyo Grande Municipal Code Section 13.12.070 is hereby amended as follows: 13.12.070 Private systems--Approval--Applications--Granting. The approvals for private sewage disposal systems referred to in Sections 13.12.050 and 13.12.060 may be granted upon a written application to the council by the applicant setting forth the basis for such a request. Approval may be granted only upon an affirmative showing that no health hazard, public nuisance, or inequity to other property owners will result therefrom. Approval may also be granted to allow a private sewage disposal system when it is shown to the satisfaction of the direotien director of public works to be unfeasible to connect to the public sewer, and the lot in question is approved by the county health department as to suitability for such private sewage system. SECTION 14. Arroyo Grande Municipal Code Section 13.12.100 is hereby amended as follows: 13.12.100 - Swimming pool wastes or spa water. Swimming pool '....aste or spa water and wastewater shall be disposed of as set forth in the currently adopted Uniform Plumbing Code. ORDINANCE NO. PAGE 10 SECTION 15. Arroyo Grande Municipal Code Section 13.12.110 is hereby amended as follows: 13.12.110 - Groups of houses or buildinas on one lot--Connections to main sewers. No group of four or more houses or buildinas on one lot shall be connected to a main sewer without first having the plan of the sewers to such houses approved by the director of public works. The size of the proposed building sewer and lateral serving such houses shall not be less than six inches diameter or of a size determined by the director of public works. A manhole shall be provided at its junction with the existing main sewer. The director of public works may permit more than one condominium or planned unit development unit to connect to a common building sewer subject to improvement standards adopted by the city. The director may require appropriate conditions to such an approval to become a part of the codes, covenants and restrictions for the subdivision. IR sonformance wilt:l Sestien 1 a.12.160, aAlI maintenance of building sewers aissl,lssea in this ssstien are the responsibility of the lot owners or appropriate owner's association exclusive of the citv main line. SECTION 16. Arroyo Grande Municipal Code Section 13.12.120 is hereby amended as follows: 13.12.120 - Sewer connections--Applications. An applicant for sewer service shall sign an application and furnish a legal description of the property to be served. It shall be the applicant's responsibility to deliver sewage to the service point selected by the city. at the aRa elevatien selestea BY tt:le sit}'. Service will be granted only where adequate collection lines have been installed. Lateral sewers shall be installed by a contractor licensed to do sewer work and shall be maintained by the property owner~ I'll,lFSl,lant te tt:le pFO'.'isiens ef Saslisns 1 a.12.14Q tt:lFOugA 1 a.12.2€i9 ef tt:lis chal'lter. SECTION 17. Arroyo Grande Municipal Code Section 13.12.130 is hereby amended as follows: 13.12.130 - Private systems--Construction--Inspections. Where a property is within two hundred fifty (250) feet of the public sewer, but pursuant to the provisions of Section 13.12.070 a private sewage disposal system is approved, the property owner shall apply for and obtain all permits required by the city and supply all plans, specifications, or other information deemed necessary by the airesler ef I'll,lBlis werks citv buildina official before construction of such private sewage disposal system can begin. The construction and inspection of such system shall be in conformance with the currently adopted Uniform Plumbing Code and shall meet any other requirements of the council, the airester Gf I'll,lBlis 'Norks citv buildina official, and the county health department. The owner shall operate and maintain such private sewage disposal facilities in a sanitary manner at all times at no expense to the city. -..---- ORDINANCE NO. PAGE 11 SECTION 18. Arroyo Grande Municipal Code Section 13.12.160 is hereby amended as follows: 13.12.160 - Approval--Exceptions. Nothing contained in Sections 13.12.140 through 13.12.240 shall be deemed to require the application for, or the issuance of, a permit forthe purpose of removing stoppages or repairing leaks in a building or residential sewer, except when it is necessary to replace any part of such sewer. For the purpose of this chapter, building sewer is defined as all sewerage exclusive of city main line including, but not limited to, the wyes, tees, saddles, laterals and plumbing. SECTION 19. Arroyo Grande Municipal Code Section 13.12.170 is hereby amended as follows: 13.12.170 - Permittees--Liability. The I'lersen applicant to whom a permit for construction has been issued and the person performing the work under such permit shall be liable for all damages. at '.\'hatcsQver nat\;U9 9GGasiened by or fS&b1ltiRQ from the porformaAse at 6b1GR'..verl{, SAd & Such l'leF6ens applicant shall hold the city and its employees and agents harmless from all loss, including expenses incurred in defending any action against the city arising out of such construction work. The applicant shall be liable for defects in the work and for any failure which may develop in the facilities because of defective work or materials. SECTION 20. Arroyo Grande Municipal Code Section 13.12.180 is hereby amended as follows: 13.12.180 South San Luis Obispo County 6Sanitation aDistrict fees. Each connection to the sewer system shall be charged a fee as adopted by the Governing Board of the South San Luis Obispo County 6Sanitation aDistrict. fer saia saRitatien aistrist. SECTION 21. Arroyo Grande Municipal Code Section 13.12.200 is hereby amended as follows: 13.12.200 - Sewer connections outside the city limits. Sewer connections to an area outside the city limits shall be subject to the following conditions: A. The applicant shall provide detailed calculations that demonstrate that the proposed sewage flow, plus the projected sewage flow from the areas within the city limits at buildout can be conveyed by the city sewer system. The analysis shall be reviewed and approved by the director of public works. B. The applicant shall provide a will serve letter demonstrating that the South San Luis Obispo Countv 6Sanitation aDistrict will accept the additional sewage. C. Pay connection fees as described in Sections 13.12.1420 through 13.12.240, plus an additional twenty (29) 1'l9FGent of tRe sit}' senl1estion fee amount established bv the citv for Gity overhead feI: and administration of the outside sewer , I ORDINANCE NO. PAGE 12 . connection. In addition, the applicant shall be responsible for all costs associated with tt:lG o~tsiaG sewer sennElstien fer connectina to the citv's sewer system. D. For sewer connections of a single residence unit, the director of public works may approve the outside connection. For connections of more than a single residence unit, the outside connection shall be approved by the city council. E. Provide evidence of approval of all necessary government bodies, including, but not limited to, the local agency formation commission. SECTION 22. Arroyo Grande Municipal Code Section 13.12.210 is hereby amended as follows: 13.12.210 Connections--Fees--Disposition. All moneys derived from sewer connection fees shall be deposited in a special fund known as the "sewer facility fund." The money in said fund shall be used to pay for. sewer improvements and future sewer capacity as necessary to meet the needs of the city resulting from growth and expansion. TRe jund shall Ret BEl ~sea te [ilay fer El[ileratien ana maintenance. SECTION 23. Arroyo Grande Municipal Code Section 13.12.250 is hereby amended as follows: 13.12.250 Applications--Installations--Costs--Reimbursement. Any person extending a public sewer to the benefit of other properties may request a reimbursement agreement to be approved bv the citv council. The city council shall approve or disapprove of any reimbursement agreement. The reimbursement agreement shall not reduce the connection fees to be paid to the city. The maximum term of a reimbursement agreement shall be ten (10) years. SECTION 24. Arroyo Grande Municipal Code Section 13.12.280 is hereby repealed in its entirety. SECTION 25. Arroyo Grande Municipal Code Section 13.12.290 is hereby renumbered and amended as follows: 13.12.2QQ270 - Inspection required. All sewer construction work, including taps into sewer mains, within the city shall be done in strict compliance with the Gity citv's public works department plans and specifications therefore and the Sl,jrrent Uniform Plumbing Code. Such work shall be inspected by a sit}' ins[iloster the public works director. SECTION 26. Arroyo Grande Municipal Code Section 13.12.300 is hereby amended as follows: 13.12.300 - Inspection notices--Preparation of work--Defects. All work done pursuant to the provisions of this chapter shall be subject to inspection by the city. ~19tises reqIJ9stin€l s~st:l iRS[ilectiens shall Be €liveR in writiR€I te , , ORDINANCE NO. PAGE 13 the eity by IRS flt3rcen, firm er eerfleratieA Being &bJGh '.&J9Fk, er s3b1siRg sl:JGh 'f.fQFk to bo dene, eRe \~.JerkiAg day, 'NithiA tt=19 "ermal \.ver.kiAg hebl r:s , in aElVQAGO of tho limo tho ins[ilestien is te Be aene. Up to the time of the inspection all work shall remain uncovered and convenient for the inspector's examination. If any pipes are enclosed or covered in any way whatsoever so as to tend to obstruct a thorough inspection of the Elrainage oioina system, such obstruction shall be removed before an inspector shall be required to inspect the work. When, upon an examination by the inspector, the work is found to be defective, either in its construction or materials, such work shall be made to conform to the requirements of this chapter, in default of which the permit for such work shall be revoked by the city, and such work shall be discontinued immediately. SECTION 27. Arroyo Grande Municipal Code Sections 13.12.310 (Completion of work - Certificates); 13.12.320 (Building sewers - Connections); 13.12.330 (Building sewers - Requirements); 13.12.340 (Building sewer - minimum pipe size); 13.12.350 (Building sewers - Inspections and approval); and 13.12.360 (Building sewers - Testing) are hereby repealed in their entirety. SECTION 28. Arroyo Grande Municipal Code Section 13.12.370 is hereby amended as follows: 13.12.370 - Lifting ae'/isesSewer oumos--Backwatefflow valves. In all buildings in which there are plumbing fixtures at an elevation too low to permit drainage by gravity from such fixtures to the public sewer, the sewage from such fixtures shall be liftea BY ar:tifisial meaAS oumoed and discharged to the main sewer at the owner's expense. In all buildings where floor elevation is below the rim elevation of the nearest upgrade manhole, there shall be installed in the &iQe sewer lateral an approved type of backwateFflow valve. Backwatefflow valves shall also be installed iR siEJa &e'J..~eF& \~{R9r9V9r aRe 'J..JAoRovor the Gity may deem advisable. oar the uniform olumbina code. SECTION 29. Arroyo Grande Municipal Code Subsections 13.16.050.D and 13.16.050.E. are hereby amended as follows: D. Notwithstanding any other provisions of this section, at the service connection to any sewage treatment plant, sewage pumping station, or stormwater pumping station, the public water supply shall be protected by an air-gap separation. The air-gap shall be located as close as practicable to the meter, and all piping between the meter and receiving tank shall be entirely visible. If these conditions ,cannot be reasonably met, the public water supply shall be protected with an approved reduced pressure principle back-flow prevention device providing this alternative is acceptable to the ae[ilartmentcountv. The final decision in this matter shall rest with the State Department of Public Health. sf tt:le state Services. E. Notwithstanding any other provisions of this section, on any premises where the department determines that a special hazard exists, the public water supply shall be protected by such approved back-flow prevention devices as designated by the ae[ilartmentcountv. I , - ORDINANCE NO. PAGE 14 SECTION 30. Arroyo Grande Municipal Code Section 13.16.070 is hereby amended as follows: 13.16.070 Qualification and certification of persons to inspect and maintain back-flow prevention devices. A. No person shall be qualified to inspect and maintain back-flow prevention devices unless his or her qualifications have been established to the satisfaction of the aeflar:lment Countv of San Luis Obispo Environmental Health Services Division as set forth in this section. To determine the qualifications of any person to inspect and maintain back-flow prevention devices, the department shall have the authority to conduct examinations as necessary. Upon the successful completion of such examination and such training as the as[ilar-tment countv shall prescribe, the person so examined shall receive from the department countv a certificate of competence. Any limitations or conditions imposed by the department on the examinee in the inspection and maintenance of backcflow prevention devices shall be stated upon the face of the certificate of competence issued to the examinee. The department shall make available to consumers a list of persons qualified to inspect and maintain back-flow prevention devices. Every person, after receiving a certificate of competence from the ae[ilartmeRtcountv. shall be issued such identification as the department shall deem appropriate, and such identification shall be kept in the immediate possession of every person holding a certificate of competence while such person is inspecting or maintaining any back-flow prevention device in the city. B. Every person desiring to qualify to inspect or maintain back-flow prevention devices shall make an application to the departmentcountv. At tt:le time of making the a[ilplisatien, every person shall pay a fss ef ten aellars ($19.99) .....t:list:l fee st:lall Rot be refundable. TAS fee st:lall sever theeX[ileRSeS of tt:lG departmsnt in [ilrsssssing tt:ls a[il[illisatiens, seFlifisates sf sompetence, ana any aeSl,lmsnts of iaentifisatioR re€luirea BY the as[ilar:lment. C. Every person holding a certificate of competence issued by the department countv pursuant to the provisions of this chapter shall be required to renew the certificate every three years. The requirements for re-examination may be waived at the discretion of the ae[ilartment countv. D. Every person receiving a certificate of competence pursuant to the provisions of this chapter shall be responsible for the competency and accuracy of all inspections and the maintenance performed by him or her on any back-flow prevention device. E. Any person issued a certificate of competency who violates or fails to comply with any of the provisions of this chapter or who willingly falsifies inspection or maintenance reports submitted to the department shall have the certificate of competence immediately revoked and shall not be considered for recertification for a period of two years. SECTION 31. Arroyo Grande Municipal Code Section 13.16.090.A. is hereby amended as follows: i , ORDINANCE NO. PAGE 15 A. Whenever the aepartment countv determines that drinking water systems on a premises cannot be protected against the entry of water from any piping system, equipment, or other source not safe or potable for human use, an entirely separate drinking water system shall be installed to supply water at convenient points. SECTION 32. Arroyo Grande Municipal Code Section 13.16.100 is hereby repealed in its entirety. SECTION 33. Arroyo Grande Municipal Code Section 13.16.110 is hereby amended as follows: 13.16.110 - Violations--Penalties. The water purveyor city shall have the authority to immediately discontinue service to any premises where cross-connections or other hazards to the water system are found to exist and shall not again render service to the premises until such conditions are eliminated in accordance with the provisions of this chapter. Any consumer who willfully violates any of the provisions of this chapter or alters, bypasses or renders inoperative any back-flow prevention device installed pursuant to the provisions of this chapter shall, in addition to immediate discontinuance of water service, be subject to the penalties prescribed in Chapter 1.16 of this code. Service shall not again be rendered until such violation of noncompliance has been corrected. SECTION 34. Arroyo Grande Municipal Code Chapter 13.20 (Construction Regulations and Standards) is hereby repealed in its entirety. SECTION 35. Arroyo Grande Municipal Code Chapter 13.26 (Encroachment Permits) is hereby added as follows: CHAPTER 13.26 ENCROACHMENT PERMITS 13.26.010 - Application. Any person desiring to encroach upon, or to cause, allow or make any encroachment into the public right-of-way must first obtain a permit to do so. Applicants shall file a written application with the director of public works to obtain a permit. The application shall be in the form prescribed by the city, and shall have the following information (as applicable): 1. Location of the encroachment; 2. The reason or necessity for encroachment; 3. Estimated time to begin and complete the work or placement of an encroachment; 4. Plans and specifications covering the encroachment as may be required by the city. 5. Estimated cost of repairing damage to the road or other public property caused by the encroachment; 6. Length of time encroachment will be kept in place; ORDINANCE NO. PAGE 16 7. Each permit shall expressly provide that any personal property placed upon the sidewalk pursuant to the permit shall extend no further along the sidewalk than the exterior limits of the merchant's place of business; 8. Each permit shall expressly state, and the permittee shall agree, that in all cases a minimum sidewalk width of five feet shall be kept clear of any obstruction at all times; 9. Name, address and phone number of the person responsible for maintaining the encroachment during the term of the encroachment; 10. Other information as may be required by the director of public works. All terms and conditions of this chapter shall be incorporated by reference into any permit issued by the city. 13.26.020 - Approval/conditional approval. Upon receiving an application to encroach upon the public right-of-way, the director of public works shall issue, conditionally issue or deny it. If the application is approved, or conditionally approved, the director shall cause the deposit, if any, to be paid into the city treasury and/or such surety bond, if any, to be deposited with the financial services director, and shall issue a written permit authorizing the encroachment. The permit shall include all of the conditions required by this code and any conditions set by the director. In the event that application is denied, any deposit made or bond submitted in connection therewith shall be forthwith returned to the applicant. An applicant, if dissatisfied with the denial or with any condition attached to an approval, may appeal the decision pursuant to Section 1.12.010 of this Code. 13.26.030 - Fee. A fee for encroachment permits shall be established by resolution of the city council and shall be paid to the city at the time of issuance or renewal of any encroachment permit. Public' utility companies operating u,:,der franchise agreement with' the city may pay annually for permit fees or provide a deposit in advance of the estimated amount of permit applications subject to an agreement approved by the director of public works. 13.26.040 - Length of Time Valid. Encroachment permits shall be issued for a specific length of time, which shall not exceed a reasonable time necessary as determined by the director of public works. In the absence of any prior agreement to the contrary, no cause shall be necessary to be shown or proven for the city council to modify, revise or revoke any encroachment permit or deny an original or renewal request. ~ Utility companies will not be required to have a current permit to conduct any maintenance that does not require any cutting of concrete or asphalt and/or excavation. 13.26.050 - Cleaning/Sweeping. Permittees shall be required to clean/sweep that portion of the right-of-way encroached upon. Unless authorized by the director of public works, no material or debris shall be allowed to remain in the right-of-way. ORDINANCE NO. PAGE 17 13.26.060 - Security Deposit. Unless waived by the director of public works, a deposit shall be required prior to the issuance of an encroachment permit involving construction in the street right-of-way. The deposit shall be either cash, cashier's check, certified check, certificate of deposit, surety bond issued by a company authorized to do business in the state, or other form acceptable to the director. The director of public works shall set the amount of the deposit based on potential damage to public property which may be caused by the project or which will result if the project is not completed. All deposits shall remain in force for a period of one year from the date of expiration of the encroachment permit, at which time the financial services director shall be authorized and directed to return the cash deposit or bond or other security posted by the permittee to the permittee. The amount returned will no include any interest, unless required by prior agreement or law. 13.26.070 - Other Permits. It shall be the duty of any person causing, allowing, making or maintaining any encroachment in any road or other public place in the city, to procure all permits and licenses, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work as required by other agencies. SECTION 36. If any section, subsection, subdivision, paragraph, sentence, or clause. of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. SECTION 37. A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the Director of Administrative Services/City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council Members voting for and against the Ordinance shall be published again, and the Director of Administrative Services/City Clerk shall post a certified copy of the full text of such adopted Ordinance. SECTION 38: This Ordinance shall take effect thirty (30) days after its adoption. On motion by Council Member , seconded by Council Member , and by the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this _ day of ,2005. ORDINANCE NO. PAGE 18 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY --=---=--........-- - > --- 9... CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING On TUESDAY, NOVEMBER 22, 2005, the Arroyo Grande City Council will conduct a public hearing at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET to consider the following item: APPLICANT: City of Arroyo Grande LOCATION: Citywide PROPOSAL: The City Council is requested to provide preliminary approval of proposed projects to be funded with the City's allocation of Community Development Block Grant (CDBG) funds for Year 2005. The City of Arroyo Grande is a participant with the . . County of San Luis Obispo and other cities therein as an "Urban County" under the Federal Department of Housing and Community Development Block Grant Program. ENVIRONMENTAL DETERMINATION: Categorically Exempt REPRESENTATIVE: Jim Bergman, Assistant Planner In compliance with the California Environmental Quality Act (CEQA), it has been determined pursuant to Section 15061 (b}(1) of theCEQA Guidelines that the activity is not a project as determined in Section 15378. The Council may also discuss other hearings or business items before or after the item listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to these items is available by contacting Arroyo Grande City Hall at 473-5414. The Council meeting will be televised live on Charter Cable Channel 20. Publish 1T, The Tribune, Friday, November 11,2005 - I MEMORANDUM TO: . CITY COUNCIL i ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR ~ FROM: BY: JIM BERGMAN, ASSIST ANT PLANNER ~ SUBJECT: CONSIDERATION OF PRELIMINARY APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2006 , I DATE: NOVEMBER 22, 2005 RECOMMENDATION: It is recommended the City Council provide preliminary approval of proposed projects to be funded with the City's allocation of CDBG funds for the Year 2006. FUNDING: The County has estimated that $120,586 in CDBG funds will be available to the City in the fall of 2006. This estimate is equal to the final adjusted figure for the 2005 fiscal year. CDBG funding has incurred incremental reductions over the past four years and the amount available at final approval may be lower. DISCUSSION: On June 14, 2005 the City Council approved a Cooperative Agreement with the County of San Luis Obispo for the joint participation in the CDBG Program for the years, 2006, 2007, and 2008. The City, as a participant in the Housing and Urban Development (HUD) designated Urban County program, receives an annual formula-based allocation of CDBG funds. These funds are available for a variety of Community Development activities as long as the activities meet at least one of three national objectives. The objectives are: 1. Benefit low- and moderate-income persons; 2. Aid in the prevention or elimination of slums or blight. 3. Address urgent community development needs that pose a serious or immediate threat to public health or welfare. The County distributed a Request for Proposals (RFP) and notified the public that the County and participating cities would accept applications for funding until October 31, 2005 (Attachment 1). In addition, staff held a "Needs Assessment Workshop" on September 21,2005 to gather input from the public regarding the allocation of CDBG funds.' The, table below indicates applicant organization/programs, CDBG category information including funding caps, the amount of funds requested and recommended by staff, as well as the amount of funds allocated in 2005. Please refer to Attachment 2 (CDBG applications) for background information on each of the requests. CITY COUNCIL CONSIDERATION OF PRELIMINARY APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2006 NOVEMBER 22, 2005 PAGE 2 - $18,088 $1,162 $2,200 $1,162 $3,219 $4,500 $3,219 $2,061 $5,500 $2,061 $1,661 $3,000 $1,661 $6,087 $6,000 $6.087 $1,368 $2,000 $1,368 $500 $500 $1,000 $500 $3,500 $1,530 $28,200 $18,088 atal *Administration and Capacity Building combined Public Services Requests for funding of public services remain competitive due to the numerous non-profit organizations serving low-and moderate-income groups and the 15 percent funding cap mandated by CDBG regulations. Two programs, CASA for Foster Teens and YMCA - Y Achievement didnot request funds for 2006, while three new program requests were received from South County Youth Coalition, Lucia Mar South County SAFE and Community Counseling. Staff recommends funding ongoing programs with contributions equal to allocations from 2005 based upon satisfactory regulatory compliance by returning applicants. Staff further recommends funding South County Youth Coalition with its entire $500 request due to its small amount and to provide half of the requested funds for both the Lucia Mar South County SAFE and Community Counseling programs. The Lucia Mar South County SAFE and Community Counseling recommendations are commensurate with the overall percentage of request versus funding for the City CDBG program. ... CITY COUNCIL CONSIDERATION OF PRELIMINARY APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2006 NOVEMBER 22, 2005 PAGE 3 Public Facilities Staff recommends the allocation of public facility funds in the amount of $43,440 for ongoing ADA improvements to facilities at Strother and Elm Street Parks. Economic Development The Small Business Development Center (SBDC) proposes to continue its ongoing, on-site technical assistance to small businesses located within the City of Arroyo Grande. City staff has worked closely with this organization in its efforts to support existing businesses and to assist new entrepreneurial ventures. Staff recommends funding the full' request of $5,000 due to the elimination of State funds and to assist in leveraging matching funds from federal sources. Elimination of Slums and Blight Efforts related to the elimination of slums and blight is limited to a 30 percent area benefit cap. Staff recommends allocating $17,630 to fa<;:ade grants throughout the Redevelopment Area and the remaining $11,311 to Code Enforcement. This amount remains unchanged from the Council's 2005 allocation. The fa<;:ade program continues to be popular with 13 grants completed and three that are close to completion. Of the $92,630 allocated in the last three years, 52 percent of the funds ($48,423) have been dispersed. Administration and Planning Funds requested for the administration of the CDBG program remains substantially unchanged although HUD administrative requirements are increasing. HOTLINE of San Luis Obispo County is continuing to build its program, which aims to establish and operate a countywide 2-1-1 informational !!ystem. Staff recommends funding the entire $1,000 request. The Council is requested to review the attached recommendations and applications and give direction related to funding amounts. Staff has prepared its recommendations using the criteria listed on page three of the RFP, particularly, that organizations must demonstrate that projects can be completed as budgeted by December 31, 2007. The cooperative agreement between the County and the City gives discretion regarding their allocations of funds. Unless a City's recommendation to the County for funding is clearly in conflict with CDBG regulations, the County will approve the recommendation. The final decision for funding priority will occur sometime in February or March. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendations; -' Modify staffs recommendations; - Provide direction to staff. Attachments: 1. RFP for County of San Luis Obispo 2. CDBG applications (11) --_.--- -----~----_.- ATTACHMENT 1 REQUEST FOR PROPOSALS AND NOTICE OF PUBLIC WORKSHOPS TO INVITE PUBLIC INPUT FOR THE PROPOSED 2006 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIPS ACT AND THE EMERGENCY SHELTER GRANT FUND PROGRAMS FOR THE URBAN COUNTY OF SAN LUIS OBISPO The Urban County of San Luis Obispo is requesting proposals and comments regarding the use of Community Development Block Grant (CDBG) funds, HOME Investment Partnerships Act (HOME) funds, the Emergency Shelter Grant (ESG) funds, and the, American Dream Downpayment Initiative (ADD!) programs within the cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo and the unincorporated areas of the county. These cities and the county have been designated by the federal Department of Housing and Urban Development (HUD) as an "urban county" eligible to receive aunual, formula-based grants of CDBG, HOME, ESG, and ADD! funds directly from HUD. HUD has not notified the Urban County of the final funding levels for the 2006-funding year, but they are expected to be the same, if not lower than the previous funding year. The preliminary funding estimate for the CDBG program is $2,386,689, $1,427,299 in HOME funds, $92,396 in ESG funds, and $46,096 in ADD! funds. The resulting estimate of allocations of 2006 CDBG funds is shown below for each participating jurisdiction of the Urban County of San Luis Obispo. Arroyo Grande $120,586 San Luis Obispo $718,829 Atascadero $213,194 Urban projects fund ' $131,585 Grover Beach $140,356 Unincorpprated county $745,649 Paso Robles $316,490 , " ~ " .' CDBG funds may be used for a variety of community development activities as long as the activities meet at least one of the three national objectives, as follows: I. ' Benefit primarily to families with incomes below 80 percent of area median; or 2. Aid in the prevention or elimination of slums or blight; or 3. Address urgent needs that pose a serious, immediate threat to the public health or welfare. Each year HUD publishes income limits, adjusted by family size, for families with incomes below 80 percent of area median or below 50 percent of median. The income limits for 2005 in the San Luis Obispo County area are the following: /" IPt:rs()n~ in FamiI \1 . ' '. ' . >:,';{,,';',i: . L()w-Incoriit\:) $34,550$3'9,500 $44,400 $49,350 $53,300 $57,250 $61,200 $65,150 <80%.jdinediilri< , ;-:V,,!:, VeryLoW~Intome: $21,600 $24,700 $27,750 $30,850 $33,300 $35,800 $38,250 $40,700 ; .........d.._ '.'1',.',1,-,,;, 1 (<50% x mecliim) 1 .-.- CDBG-eligible activities include: acquisition of real property, affordable housing activities, construction or rehabilitation of public facilities and improvements, clearance and demolition of buildings, provision of certain types of public services, relocation payments and assistance, removal of architectural barriers, housing rehabilitation, historic preservation, code enforcement, commercial or industrial rehabilitation, special economic development activities, plauning studies and grant administration. In addition to meeting one of the national objectives listed above, at least 70 percent of total 2006 CDBG funding must be approved for activities that benefit low-income families, and the overall CDBG program should not exclude benefit to very low-income families. HOME funds may be used only for affordable housing related activities that benefit low- income families. There is a local funding match requirement equal to 25 percent of the HOME funds. Numerous other program requirements apply, as described in the HOME regulations, copies of which are available from the county Plauning and Building Dept. The County is also seeking comments on potential uses of federal Supportive Housing Program (SHP) funding which is a competitive (non-formula) grant program created to address the need to move homeless persons into housing. Any individual, group or organization wishing to apply for CDBG, HOME or ESG funding must submit an application to the county or applicable city, using the official proposal forms. Applications will be accepted until close of business Monday, October 31, 2005. Hard copies of the original application must be PHYSICALLY received by 5:00 P.M. on October 31, 2005. Postmarks are not acceptable. The CDBG, HOME and ESG application forms can be obtained starting today, during normal business hours from the County Department ofPlauning and Building, 1035 Palm Street, Room 370, San Luis Obispo. The application packages also may be requested from the county by telephone: Ask for Tony Navarro, (805) 781-5787. You may also obtain a copy of the applications by visiting the following city/county web sites: Arroyo Grande: www.arrovogrande.org/comm dev/index.php Atascadero: www.atascadero.org Grover Beach: www.grover.org Paso Robles: www.prcitv.com/govemmentldepartments/commdevlhousing San Luis Obispo: http:/ /www.slocity.org/corrimunitydevelopment/Housinglhousinggrantprograms.asp County of San Luis Obispo: www.sloplauning.org or from one of the participating cities by contacting the following persons: . Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420. . Marty Tracey, City of Atascadero Redevelopment Agency, 6500 Palma Ave., Atascadero, CA 93422-4299, (805) 470-3460. . Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805) 473-4520. 2 . Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., CA 93446, (805) 237-3970. . Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., CA 93401, (805) 781-7170. . Tony Navarro, Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787 (1035 Palm Street, Rm. 370, San Luis Obispo, CA). Criteria that will be used to evaluate the proposals prior to funding decisions by the cities and the county include the following: I. Consistency with federal regulations and laws 2. Community support (for example, approval ofproject by a city council) 3. Seriousness of community development need proposed to be addressed by project 4. Degree to which project benefits low-income and very low-income families or persons 5. Feasibility of the project to be completed as budgeted and by December 31,2007 6. Cost effectiveness of funds requested and leveraging of other funds 7. Organization's experience or knowledge regarding CDBG or HOME requirements The follCJwing criteria, in addition to those listed above,will be used only to evaluate proposals for funding under the "Special Urban Projects Fund" allocation of CDBG funds, pursuant to the cooperative agreements between the county and each of the participating cities: I. Degree of benefit to more than a single jurisdiction. 2. Need by the project for more funding than is available through the other allocations. 3. The project provides direct benefit to most needy groups such as very low-income and/or handicapped persons, at-risk youths (gang prevention, etc). The project schedule required as part of any CDBG or HOME proposal should describe I realistic milestones leading to completion of activities for which funding is requested by December 31, 2007. This is necessary to enable the county to maintain expenditure and activity performance at levels acceptable to HUD. This, in turn, will prevent potential future actions by HUD to "de-obligate" unspent CDBG or HOME funds or apply measures to correct slow performance of activities. The cooperative agreements with the cities give them a high degree of authority over funding decisions regarding their allocations of CDBG funds. Where appropriate, some jurisdictions may consider "sharing" their allocations to support activities located in other jurisdictions, perhaps contingent upon some form of future compensation. Unless a city's recommendations to the county regarding which projects to fund (with its allocation of CDBG funds) is clearly in conflict with CDBG regulations, the county will approve those recommendations. Each city will conduct one, or more public workshops for public discussion of the draft 2006 One-Year Action Plan of the Consolidated Plan, which will include the projects for which that city proposes to authorize CDBG funding. 3 The public workshops will be held at the following locations, dates and times: San Luis Obispo - 7:00 P.M. Weds., September 7, 2005, Humans Relations Commission, City County Library, 995 Palms Street, San Luis Obispo (notice for this meeting mailed on 8/30/05). Arrovo Grande/Grover Beach - 6:30 P.M. Weds., Sept. 21,2005, City Hall, City Council Chambers, 154 8th Street, Grover Beach. Atascadero - 7:00 P.M., Thurs., Sept. 22, 2005, Pavilion on the Lake, Gronstrand Room, 9315 Pis:no Ave., Ata.>cadero. Paso Robles - 7:00 P.M., Wed., Oct. 5, 2005, Paso Robles Library Conference Room, 1000 Spring Street, Paso Robles. Los Osos -7:00 P.M. Fri., October 7, 2005, South Bay Community. Center, 2180 Palisades Ave., Los Osos Nipomo - 7:00 P.M., Tues., Oct. 11,2005, Nipomo Library, 918 W. Tefft St., Nipomo Cambria -7:00 P.M., Wed., Oct. 12,2005, Veteran's Memorial Building, Lounge Room, 1000 Main Street, Cambria San Luis Obispo - 5:00 P.M., Tues., Oct. 18,2005, City Hall, City Council Chambers, 990 Pahn Street, San Luis Obispo (THIS IS A CITY COUNCIL HEARING) Oceano - 7:00 P.M., Thurs., Oct. 20, 2005,1655 Front Street, O.C.S.D. mtg. room, Oceano. You are invited to attend these workshops to provide input into plan development. If you caunot attend one of the workshops, please send all written comments to Tony Navarro, Plauner III, Department of Plauning and Building, County Govermnent Center, San Luis Obispo, Ca., 93408 or e-mail comments to tnavarro(a:)co.slo.ca.us. For more information, call (805) 781-5787. If you have questions or need additional information about the funding programs, or about the citizen participation process, please contact Mr. Navarro. 4 ------ i ATTACHMENT 2 CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2006 PROGRAM YEAR 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Economic Opportunity Commission of San Luis Obispo County, Inc. EOC Health Services 1030 Southwood Drive San Luis Obispo, CA 9340 I Program Contact: Raye Fleming Phone: 805-544-2498 Fax: 805-544-3649 E-mail: rfleming@eocslo.org Organizational Contact: Elizabeth "Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinberg@eocslo.org 2. Title/name/address of proposed project or program: - / ,,~' , ,~ .. ._. ...u_ .. _.. ~ Forty Wonderful Program EOC Health Services :~ ~,- " :~ > >J 705 Grand Avenue - - San Luis Obispo, CA 9340 I '., , ." . _ "., ~..,.. " J " 3. Please describe the proposed project or program . , " EOC Health Services Forty Wonderful Program provides peri-menopausal, menopausal, and post- menopausal women services and education through routine pap smears, breast exams, testing for anemia, colo-rectal exams, follicle stimulating hormone testing, complete blood chemistry, and appropriate medical referrals as needed. Hormone replacement therapy is provided as appropriate. Referrals for free mammograms are also provided. The Forty Wonderful Program serves women age 40 and older, primarily low-income, uninsured and underinsured. Currently, EOC Health Services has two clinics sites, in San Luis Obispo at 705 Grand Avenue and in Arroyo Grande at 1152 East Grand Avenue. A sliding fee scale is based on the patient's income, however, no one is turned away due to inability to pay for services. 4. Total amount of CDBG funds requested: $ 9.600 Please identify the jurisdiction(s) to which you are applying: City of Arroyo Grande: $ 2.200 City of Paso Robles: $ 2.200 City of Atascadero: $ 2.200 City of San Luis Obispo: City of Grover Beach: $ 3.000 County of San Luis Obispo: County wide: 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project. a. Revenues: Please see Attachment A for detailed breakdown 2006 CDBG Application EOC Forty Wonderful Program Total Revenues $ 52,400 ' b. Expenditures: Please see Attachment A for detailed breakdown Total Expenses $ 52,400 c. How do you plan to fund the operation and maintenance costs associated with this project? All funds received are earmarked for general operating support for the Forty Wonderful Program. d. Will CDBG funds be used to matchlIeverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of Forty Wonderful will be used to leverage other funding sources including public agencies, foundations, and the private sector. EOCHS staff is currently identifying potential new funding opportunities. Award dates are not known for 2006-07 funding. 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (RUD). b. How does project or activity meet that national objective? EOC's 40 Wonderful Program is a Public Service serving low-income community members. 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): -12iL PERSONS b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? ~ PERSONS c. Of the total number of persons or households entered above, how many will be Ym:Y low-income (earning 50% or less of the County median-income)? JR. PERSONS 2006 CDBG Application EOC Forty Wonderful Program 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. / a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 250 PERSONS b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less ofthe County median-income)? Jl.. PERSONS c. Of the total number of persons or households entered above, how many will be ~ low-income (earning 50% or less of the County median-income)? 162 PERSONS 9. Who are the clients of your organization? The Forty Wonderful Program serves women over 40 throughout San Luis, Obispo County. The target population includes Medi-Cal recipients, Latinas, the uninsured and underinsured, the working poor, and other low-income women. 10. How do you currently collect demographic data on the beneficiaries ofthe proposed project or program? Client demographic data is tracked through the "Practice Management System", collected upon initial visit and updated at each subsequent visit. Data collected includes: gender, age, ethnicitylrace, education level, family type, family size, source of income, level of income, and housing status. Data requested conforms to the California Department of Community Services and Development Data- Client Characteristics Report (attached) which is used to report the demographic information semi- aunually to the State. 11. How do you currently document income status of each client? As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. 12. How will the clients benefit from this project? Fewer medical facilities and fewer physicians result in a population with even fewer healthcare options. EOC Health Services are the only nonprofit clinics in the County that specialize in reproductive health. The clinics provide these services at no cost, including referrals for free mammograms. Early detection and prevention reduce the mortality rates of cancer and chronic diseases, so it is imperative that these services are available and affordable to non-contracepting women in the county. Many of the women in this population are part ofthe "sandwich generation"; 2006 CDBG Application EOC Forty Wonderful Program they are caring for elderly parents as well as their own children. With these additional responsibilities, their personal health issues often become a lower priority as they put family needs ahead oftheir own. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? No, we will use grant funding to maintain current service levels. 14. Check any ofthe following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). -K... Public services 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Breast cancer patients with low incomes have lower 5-year relative survival rates than higher income patients. State of California data suggests that much of the difference in survival rates between cancer patients with low socioeconomic status and those in higher income brackets is due to late diagnosis. Unfortunately with breast and cervical cancers symptoms occur late in the disease process so early screening greatly enhances the cure rate and reduces the ultimate treatment costs. Without CDBG support, EOC's ability to maintain the level of this essential healthcare service for county residents would be severely compromised. 16. Please describe the specific organizational method used to implement the proposed project or program. The Forty Wonderful Program is part ofEOC's Health Services Division. The program takes a proactive approach and prevention of health problems is the primary focus ofEOC Health Services medical and educational programs. Medical staff provides most of the direct client services and nurse practitioners provide the medical care at the two clinic sites. ~ that the information in this application is ~rue and accurate to the best of my knowledge and ability. ,/ '-., ,r; -,(tSl . 0; {1 Eliz eth "Biz" Steinber Chief Executive Officer Attachment A Economic Opportunity Commission of San Luis Obispo County, Inc. Budget for Forty Wonderful Program 2006 Program Year Revenues: CDBG Funds Requested $9,600 Federal Funds - Medi-Cal 10,000 Other Funds - Fundraising 19,200 Other Funds - Patient Revenue 6,500 Other Funds - Grants-in-Aid 6,100 Other Funds - Donations 1,000 Total Projected Revenues $52,400 Expenditures: Salaries and Wages $26,944 Mammograms/pap smears 9,000 Cultures/lab work 11,400 Miscellaneous 500 Indirect & administrative expense 4,556 Total Forty Wonderful Budget $52,400 State of California Department of Community Services and Development CSBG Programmatic Data.Client Characteristic Report Annual CSO 295-CCR (Rev. 04/05) Please use the CSD 295 - Client Characteristic Report Instructions and Helpful Hints document to complete this form. 1 Contractor Name: I I Contract #: Sl I Prepared By (print nameltitle): I Report Period: Demographic data should be collected on ALL clients receiving services under any program administered by the designated Community Action Agency. ~6~iQGenderTh{)jti~;m:\~~;;'Cf'ff1K"~~.r~:h';;~~1~i : o (;'7; :",1J:>NOmber,of P,:ers:6rfs~,f~' ,~; o .~!tf9 :k~~m~Jf)!'~:wJ ~'.~;[~Nuiiiber:'of,Pers'9hs~"?,,\; # of Persons # Surveyed ;"a~Siog(e(pafehtJfemalet~~V~lt~1:34~~~ ;1 qStU~1i:"....rt~:lf~i1""$ ~~,;~~,:w;,~~:d~~ Ylb~Smgle J?arentlmaleit~~:fj~",,; 1;:n7J, ~P;.Y;!#:~:c, 'f,~~,%lt'ff:.;1~lw"d' 'LlPt~~'>i:'lrd;{?;l::' ",C. ~.l;lwo;p:aren ItvUSellO :m.:'t~;';f$~ ~dIWS:'\-:; 'i,l,,"7fI!s:!?'jj;(~~~:;~~,'v'W4\t~ trtd1!,,_~~1~~%t9tl~~~1:!t?:.R~I,~~ !le}"Two aoultS "'no'cli~dren...,;i'1'\'!~~:1' f,;f.:"'~~~~j-~~~lif ~ ~ ;y<,'.p'L~~{i''' 'i1fr~}0ther~"F;f.l\{=1:':lS!~.t?f1i;'fL.4\'1~--F0~ 1<- ,.t~~ ,w.-, 'l "//1jr~t .~ tf~~ '~~~tiJ~~'t~ '" l!ilK",lJ;~'.r"c. ,.~~~,...,~",~fTotai 0 ~=,,,,,~iJ,,.::5'''':n''J::'':1I~,!''H''''' '!V~"A'fl_' , CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2006 PROGRAM YEAR 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Economic Opportunity Commission of San Luis Obispo County, Inc. EOC Health Services 1030 Southwood Drive San Luis Obispo, CA 93401 Program Contact: Raye Fleming Phone: 805-544-2498 Fax: 805-544-3649 E-mail: rfleming@eocslo.org Organizational Contact: Elizabeth "Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinberg(aJ,eocslo.org 2. Title/name/address of proposed project or program: .. i ,,_. Senior Health Screening nr.':' t, :.p,- EOC Health Services .....)...., I ..... ~~ L.li;~'~ 705 Grand Avenue San Luis Obispo, CA 93401 _.d. ' ..-, . '. ,---", . ,. ~ " '-'..', : , 3. Please describe the proposed project or program. Include a description ofthe groups who will benefit and an explanation of how they will benefit from the proposed project or program. The Senior Health Screening team consists of a supervisor Registered Nurse (RN), a part time RN and a clerk. This self-contained team brings all equipment and supplies to each of the 16 senior-focused sites throughout the county. Clinic services include: blood pressure, pulse, hemoglobin, blood glucose, cholesterol, hemoccult (to detect colo-rectal cancer), glaucoma, and hearing and vision screening, as well as flu vaccines. The clinics are held at local churches, senior centers, senior residential facilities, mobile home parks, and other location where seniors already gather. Educational topics include diet, exercise, lifestyle modification, reinforcement of medication compliance, bereavement issues, and referrals to other health, social and legal services. Although medically one of the most vulnerable segments of the population, seniors are often reluctant or unable to goto a doctor or get advice about a physical problem or change. The convenience of Senior Health Screening's monthly clinics, provided in the comfort and informality of a low-stress environment with staff members who are friendly and familiar, helps make the screening process more effective. As a trusted resource, Senior Health Screening is also able to help identify possible health problems, make referrals and provide health education, and offer support and social interaction for seniors. The EOC Senior Health Screening Program is committed to ensuring that seniors have access to maintaining their health, independence and quality oflife and to avoiding premature and costly institutionalization. CDBG funding plays an essential role in continuing these vital services to our senior community. 2006 CDBG Application EOC Senior Health Screening 4. Total amount of CDBG fnnds requested: $ 15.300 Please identify the jurisdiction(s) to which you are applying:' City of Arroyo Grande: $ 4.500 City of Paso Robles: $ 3.500 City of Atascadero: $ 2.800 City of San Luis Obispo: City of Grover Beach: $ 4.500 County of San Luis Obispo: County wide: 5. Please describe the budget for the proposed project or program. Itemize allsources offunding expected to be available and used for this project a. Revenues: See Attachment A for detailed breakdown Total Revenues $ 50,129 b. Expenditures: See Attachment A for detailed breakdown Total Expenses $ 50,129 c.' How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? All funds received are as earmarked general operating support for the Senior Health Screening Program; 5(d) details the funding sources for the program. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates ofthese sources. CDBG support of Senior Health Screening will be used to leverage other funding sources including public, private foundations and individual donations. Senior Health Screening funding has already been approved from PG&E, Wells Fargo, United Way, and Grants-In-Aid from the cities of San Luis Obispo, Morro Bay and Pismo Beach. Additionally, funding applications have been submitted to three small, private family foundations. Award dates are not known for 2006- 07 funding. 6. Does the proposed project or activity meet one ofthe three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (RUD). b. How does project or activity meet that national objective? EOC's Senior Health Screening Program is a Public Service serving low-income community members. 2006 CDBG Application EOC Senior Health Screening 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 700 PERSONS b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 182 PERSONS c. Of the total number of persons or households entered above, how many will be Y!ID' low-income (earning 50% or less of the County median-income)? 518 PERSONS 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 700 PERSONS b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 182 PERSONS : c. Ofthe total number of persons or households entered above, how many will be Y!ID' low-income (earning 50% or less of the County median-income)? 518 PERSONS 9. Who are the clients of your organization? The, Senior Health Screening Program serves seniors and other vulnerable adults throughout San Luis Obispo County, with a target population of Medi-Cal and Medicare recipients, the uninsured and underinsured, and other low-income residents. \ 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? 2006 CDBG Application EOC Senior Health Screening At their first visit of every calendar year an information and demographics card is completed on each client. The data includes: gender, age, ethnicity/race, education level, family type, family size, source of income, level of income and status. Data requested conforms to the California Department of Community Services and Development Data-Client Characteristics Report (attached) which is used to report demographic information semi-annually to the State. 11. How do you currently document income status of each client? As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. 12. How will the clients benefit from this project? Fewer medical facilities and fewer physicians result in a senior population with even fewer healthcare options. That is why it is so important for Senior Health Screening clinics to continue to provide basic tests and monitoring that provide seniors with the opportunity to maintain a high standard of health at little or no cost. This type of preventative healthcare helps avoid the risk of a prolonged illness and a higher probability of need for costly subsequent care. The Senior Health Screening Program in San Luis Obispo County fills a large gap in local health services. The program provides a reliable and cost-effective means of helping one of the most vulnerable segments of our population weather the local healthcare crisis without experiencing financial ruin or neglecting a serious health condition. 13. Will the services offered by your organization increase or expand as a result ofthe CDBG assistance? If yes, please answer the following questions: No, we will use funds to maintain current service levels. 14. Check any of the following eligible activity categories that apply to the proposed project or program: -K... Public services 15. Describe the need and the degree ofnrgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? San Luis Obispo County has become a popular retirement community and the senior population has increased significantly over the last 20 years. The older adult population in the county increased 28% between 1980 and 2000, rising from 37,075 seniors age 55 and over in 1980 to almost 57,000 in 2000. Of seniors age 60 and over, more than 3,000 live at or below the poverty level and another 5,000 are considered low- and very low"income. The delivery of affordable quality health care is a serious need for local seniors living on fixed incomes. Due to the current shortage of county physicians, many seniors do not have a regular physician or, if they have, are unable to be seen in a timely manner for conditions or concems that may arise. When seniors are poor, non-English speaking, or geographically or culturally isolated, the 2006 CDBG Application EOC Senior Health Screening physical process of aging becomes more difficult for them, their families, health care providers, and communities. Basic health screening, education, and preventative care are critical to the physical, mental and social well-being of our senior Citizens. Seniors who lack transportation and access to affordable health care remain at risk for undetected health hazards or even life-threatening conditions. Senior Health Screening promotes preventative health care through early detection and education. WithoutCDBG support, EOC's ability to maintain the level of this essential.preventative healthcare service for county residents would be severely compromised. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple groups, public agency, non-profit, for-profit, experience in operating similar programs, etc.): Since 1972, EOC Health Services has operated the only Senior Health Screening Program throughout San Luis Obispo County. The EOC Health Services Director oversees the program staff consisting of a supervisor RN, part time RN, and part time clerk. EOC Health Services is proud of its long and successful history of collaboration. Some of our collaborative partners that coordinate services and ~ resources and cross-refer for patient services include: Long's Pharmacy, Area Agency on Aging's "Vial of Life" program, SLO County Library, HealthPlus Pharmacy, American Heart Association, and the Senior Nutrition Program. Senior Health Screening also collaborates with volunteer hearing and vision professionals to provide specialized services, as well as the Braille Mobile Van, SLONET Low Vision and Hospice Partners. Senior Health Screening has a strong presence at area street fairs, health fairs and other community events. Additionally, program staff serves on local committees in order to expand networking and collaboration. I certify that the information in this application is true and accurate to the best of my knowledge a!'ld ability. - ~,(lS {- Eliza th "Biz" Steinberg Date Chief Executive Officer i Attachment A Economic Opportunity Commission of San Luis Obispo County, Inc. Budget for Senior Health Screening Program 2006 Program Year Revenues: CDBG Funds Requested $15,300 County of SLO 23,600 Local Sources - United Way 4,000 Other Funds - Donations 6,229 Other Funds - Patient Fees 1,000 Total Revenues $50,129 Expenditures: Salaries and Wages $30,132 Medical and other program supplies 8,900 Office expenses (rent, supplies, utilities, etc.) 4,834 Transportation 1,350 Liability and auto insurance 1,200 Indirect & administrative expense 3,713 Total Expenditures $50,129 State of California Dep~rtment of Community SelVices and Development CSBG Programmatic Oata.Client Characteristic Report Annual C$D 295.CCR (Rev. 04/05) Please use the CSO 295 - Client Characteristic Report Instructions and Helpful Hints document to complete this form. 1 Contractor Name: I I Contract #: !;l I Prepared By (print name/title): I Report Period: Demographic data should be collected on All clients receiving services under any program a'dminlstered by the designated Community Action Agency. 0 " - "Tolal 0 JtR ~ .,~mllJ~!Jws0 \ti~(Number oflP,ersons~* # of Persons # Surveyed 0 ".' ,',>;,', ~:;,;.:;>, 2006 CDBG Application Organization: BBBS of SLO County- CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2006 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is Friday, October 31, 2005. Applications must be submitted to one of the participating jurisdictions of the Urban County or mailed and post marked by the deadline date to the address provided on the last page of the application. NOTE: (I) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Big Brothers Big Sisters of San Luis Obispo County /r:J1 ?~ k :.~. .':~~': :_-;:~. :---~'< PO Box 12644 ,,-. .,':." ~ ~>, '; ", San Luis Obispo, CA 93406 Contact: Executive Director n:~.... ......"'" i f),:: q,...,,,, Phone: 805-781-3226 '''17"1 4J .... t.U",'1 Fax: 805-781-3029 '-1;/(;,... ~\.J cc:.::-'.< ;.'D:." ~' e-mail: office@slobigs.org , ~ ''',,,-,'. '''''. 2. Title/name/address of proposed project or program: '. Big Brothers Big Sisters of San Luis Obispo County PO Box 12644 San Luis Obispo, CA 93406 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the 2006 CDBG Application Organization: BBBS ofSLO County- geographic area served by the program. Also, please include a schedule of project/program milestones. Big Brothers Big Sisters is an internationally recognized organization known for success in serving high-risk and disadvantaged youth by matching them one-to-one with adult mentors. In San Luis Obispo County our agency follows this model and currently serves approximately 4.5% of the children in the community who (according to the 2000 census) are considered at-risk and high-risk. This population is determined by four factors: If the child comes from a low-income home, if the child's parent has not received a higher education, if the child comes from a single-parent or foster home, and/or the child lives in an environment where there is substance abuse or criminal behavior. It has been found that these factors contribute to the temptation and influence that drive youth to join gangs, use drugs and alcohol, have an unplanned pregnancy, and be truant. Description of groups who will benefit and how they will benefit from Program . Children in our community need to have a Big Brother or Sister to foster resistance and break the cycles of crime and dependency, drug and alcohol abuse, truancy, and unplanned pregnancy. . School-aged children are waiting for their own positive role model, a mentor, a Big Brother or ' Big Sister to provide guidance, hope and life enhancing skills and experiences. . BBBS-SLO targets school-aged children primarily from single family, lower income homes. Many of the children and youth are from families with a history of physical and emotional abuse, and/or drug and alcohol abuse. . Nearly half the young people currently served by Big Brothers Big Sisters of San Luis Obispo County (BBBS-SLO) come from high-risk families, 30% with one incarcerated parent. . Many of the families served by Big Brother Big Sisters of San Luis Obispo County are clients of the Department of Social Services and many receive Section 8 housing assistance, because of their limited incomes and other hardships. . Big Brothers Big Sisters of San Luis Obispo County is an asset based long-term investment as reflected in studies such as the one conducted by the California Mentor Foundation. That study showed that of 57,000 young people in mentor programs in 1999: 0/ 98.4% stayed in school, 0/ 85.25% did not use drugs, 0/ 97.9% did not become a teen parent, 0/ 98.2% did not join a gang. It has also been documented that vouths mentored bv a Biq Brother or Sister are more likelv to: 0/ seek higher education and career goals, 0/ avoid recidivism 0/ make healthier choices. Big Brothers Big Sisters provide volunteer orientation, screening, training and the professional Match Support components of the program, adheres to strict background standards, rigorous training processes, and high quality ongoing case management policies and procedures. Program Staff assist in the measurement of match goals by using statistical outcome study tools. The Executive Director/Program Manager supervise college degreed professional Program Staff as well as College interns and retired volunteer professionals to provide scheduled ongoing guidance, support and supervision for the match and family. , 2006 CDBG Application Organization: BBBS of SLO County_ Targeted marketing strategies are used to identify potential volunteers, and carefully recruit Big Brother and Big Sister mentors. The volunteers are comprehensively screened, trained and matched. Big Brothers and Big Sisters spend a minimum of six to eight hours a month with their "Little".' The time commitment is four hours twice a month of one-to-one mentoring and a telephone contact on the alternate week. All one-on-one mentors commit to their relationship for a year. Beginning in January, 2006 we will be starting a new mentoring program. This will be in conjunction with most of the local High Schools. Research has shown that Upper grade high school teens have great success mentoring children in the elementary grades. This success is seen in many ways, but most importantly to the schools it has shown a consistent increase in academic performance. Their success has also bested the college and adult school mentors. BBBS-SLO follows and teaches best practices that include cultural sensitivity and diversity- inclusion. Big Brothers and Big Sisters volunteers provide a catalyst for change that gently leads a young person to become a caring, competent and productive adult. BBBS-SLO collaborates with the school personnel, recreational facilities throughout the County, SLO County Departments of Social Service and Probation, CASA Court Appointed Special Advocates, Poly Pals and SAFE-SOC. BBBS-SLO goals and measurable outcomes are charted monthly Location of Project: BBBS-SLO has office space centrally located at 880 Industrial Way, in the City of San Luis Obispo. . We have three program staff. Each one serves a specific geographical area; South County, North County and SLO and the Coast. All interviews with potential volunteers and children and their families are held at their homes. Our staff also interfaces with local organizations, schools, and churches in their areas. . The activities and one-to-one relationship between the mentor and mentee take place throughout the County. The mentor-mentee matches are encouraged to spend recreational time together that costs very little money, or is free, i.e. hiking, bike rides, the beach, etc. Geographic Areas Served: All areas of San Luis Obispo County Project Milestones Timeline o RecruitfTrain Case Manager & support staff First month o Recruit Big Brothers & Sisters Ongoing o Orient Big Brothers & Sisters Ongoing , o Screen & interview potential "Bigs" As they apply and as needed 2006 CDBG Application , Organization: BBBS ofSLO County o Train mentors, children and/or guardians As they apply and as needed o Do home assessments of "Bigs" Ongoing, and as needed o Do home assessments of "Littles" Ongoing, and as needed o Make Big/Little matches Ongoing, and as needed o ,Make contact with children on the wait list monthly Ongoing o Supervise staff and matches Ongoing o Evaluate match goals and outcomes Twice a year o Provide ongoing case management Daily, and scheduled o Case Reviews 'Week/v. 'Month/v. 'Quarterlvand 'Annua/ reviews o Plan and have recreational activities Month/y (For all matches and children waiting to be matched') 4. Total amount of CDBG funds requested: $75,300 Please identify the jurisdiction(s) to which you are applying*: All areas of San Luis Obispo County If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $5,500 City of Paso Robles: $7,500 City of Atascadero: $7,800 City of San Luis Obispo: $8,000 City of Grover Beach: $6,500 County of San Luis Obispo: $40,000 Countywide: $75,300 *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 31, 2005. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project 2006 CDBG Application Organization: BBBS ofSLO County_ a. Revenues: 1. CDBG Funds requested $75,300 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 10,000 5. Other funds (please describe below) $198,000 Total Revenues $283,300 #4 SLO County CBO Grant #5 local fundraising efforts with individuals and businesses b. Expenditures: List below by item or cost category. Breakdown of Cost per averaqe Biq Brothers Biq Sisters One-to-One Mentor-Mentee "Match" with Onqoinq Match Support The Expense of Each New Match for a Year . Recruit Big Brothers & Sisters $150 . Potential Big Brothers & Sisters ("Bigs") Orientation $ 30 . Screen & interview potential "Bigs" (livescans, /ocal police, sheriff, DMV records, interview references) $120 . Train mentors, children and/or guardians $ 50 . "Big" written evaluations $ 60 . Written evaluation of "Littles" and his/her family life $ 60 . Make Big/Little matches & meet with match, complete contracts and document goals $ 60 . Professional Match Support $350 . Evaluate matches $100 . Provide recreational activities $ 20 (for all matches and children waiting to be Matched) AveraQe Cost per vear for a new "Match" $1.000 "In-Kind" match of volunteer Big Brother Big Sister hours Average hours volunteered 8 per month x 12 months = 96 hours per year 96 hours valued at $15.00 per hour of "in-kind" volunteer services per "Match" = $1440.00 c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? See above .0""._, 2006 CDBG Application Organization: BBBS of SLO County- d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. Not at this time 6. Does the proposed project or activity meet one of the three national objectives ofthe CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. XX 'Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. j b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having, a, particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 200 households with children in the program b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? 100 Households c. Of the total number of persons or households entered above, how many will be' 2006 CDBG Application Organization: BBBS of SLO County YSTI: low-income (earning 50% or less of the County median-income)? ,- 51 Households 8. Please provide the following information regarding the number of personslhouseholds who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 73 Households b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? 36 Households c. Of the total number of persons or households entered above, how many will be YSTI: low-income (earning 50% or less of the County median-income)? 18 Households 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrantJarm workers, ,battered spouses, etc.) Children and Families throughout SLO County, the majority of which are low to moderate income. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) This data would be collected in the interview/screening/match process. 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) This data would be collected in the interview/screening/match process. / 12. How will the clients benefit from this project? The BiglLittle matches that we make and supervise have shown to increase school performance, I decrease potential drug use, provide positive role modeling, and create a sense of hope for not only the children, but their families too. \ 2006 CDBG Application Organization: BBBS ofSLO County- 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? We will expand the number of matches throughout the County. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? We would like to see a 100% increase in the number of matches. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). - Acquisition of real property - Disposition of real property - Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) - Privately owned utilities - Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites - Interim assistance - Relocation of individuals, families, businesses, non-profit organizations, and/or farms - Removal of architectural barriers - Housing rehabilitation - New housing construction (under limited circumstances) - Code enforcement - Historic preservation - Commercial or industrial rehabilitation - Special economic development 2006 CDBG Application Organization: BBBS ofSLO County_ - Special activities by subrecipients XX Public services - Planning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? BBBS of SLO County's ability for capacity building is limited by budget restrictions. In the last year we have reduced the number of children on the wait list from 75 to 35, de-centralized our staff , to better meet the need of the children in the County. Qualified Big Brother and Big Sister mentors are available to be matched with at-risk and disadvantaged children in San Luis Obispo County. The demand for services has exceeded the growth of financial resources. BBBS of SLO County may have to stop accepting applications from children until additional funding sources are secured for case management and support staff. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): BBBS of SLO County is a 501(c)(3) non-profit agency. In January 2005 we celebrated our tenth anniversary as an affiliate of the premier mentoring organization in the Country, (Big Brothers Big Sisters of America), as well as in San Luis Obispo County. In August of 2003, BBBS professional staff initiated a quality Service Delivery Model to streamline the response to volunteers and "Littles" with the ultimate goal of increasing matches at a reduced total cost per match. 2006 CDBG Application Organization: ~~ ~ ' S (5::> C~ I certify that the information in this application is true and accurate to the best of my knowledge and ability. Signature ~\S~ -C-~~ EXe~.cc: ~~ Printed or typed name Title Note to applicant: The County and cities require all of this grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentition , regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: . Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (p.O. Box 550), Arroyo Grande, CA, 93421, (805) 473-5420. . Marty Tracey, City Redevelopment Agency, City of Atascadero, 6907 EI Camino Real, Atascadero, CA 93422, (805) 470-3460. . Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805) 473-452. . Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. . Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. . Tony Navarro, Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, , CA 93408, (805) 781-5787. Big Brothers Big Sisters of SLO County 2006 Budget INCOME Contributions 40010. Comm Support Campaign 65000 40020 . Realtor's Circle 15000 40030 - Business Partners , 25000 40060 . Outside Events 0 40090 . Other Donations 2000 40120 - Financial Circle 0 40130 . Car Donations 0 40150. Designated Contributions 4500 40160 . Service Clubs 6000 40170 - Matching Gift Program 0 40175 . Sponsored Activities 0 Total Contributions 117500 Events , \ 41220. The Big Event 55000 41230 - New Years Eve Event 0 41240. Golf Tournament Event 32000 Texas Hold'em 15000 41001 - Events - Other 0 Total Events 102000 Grants 42020 . General Grants 7000 42055 . CDBG 14000 42260 . SLO County CBO Grant 10000 42080 - Dept. of Education 35000 42200 . Grants - Other 0 Total Grants 66000 Total Other/Misc. Income 207 TOTAL INCOME 285707 EXPENSES Event Exoenses 51055 - New Years Eve Expenses 0 51025' The Big Event 20000 51060. Golf Tournament Expenses 12000 51040 - Texas hold'em 3000 51070. Other Event Expenses , 500 Total Event Expenses 35500 Carom. Suooort Camoaian 900 52010 - Printing , 500 52020 - Kickoff/Report Sessions 0 52030 - Victory Celebration 0 Page 1 of3 Big Brothers Big Sisters 01 SLO County 2006 Budget 52040 - Campaigner Recognition 0 52050 - Donor Recognition 200 52060 - Miscellaneous ' 200 Total Comm. Support Campaign 900 Proaram Exoenses 50010. Bookkeeping Services 500 50020 . Audit & Tax Preparation 4200 50030 . Miscellaneous 0 50050 . Donor Outreach 500 50060 - ExOutreachlPhone/Mileag 0 50065' Internet Services 1300 50070 . Bank Service Charges 100 50071 . Interest Late Fee 0 50080 - Parking 0 50090 . Outside Services 0 50095 . Taxes 0 50100. Software, Support & Upgrades 500 57010 . Americorps Fee 0 57020 . Activities 1000 57025' Sponsored Activities 100 57030 . advertising/newsletter 2000 57040 . Awards/Recognition 500 57050 . 'Background/Livescan Check 250 57054 - Depreciation , 0 57055' Dues/Subscriptions 1000 57060 . Equip. Purchase, Install, Lease 1000 57070 . RepairlMaint-Equlp 2000 57080 . Liability 13000 57090 . Health 17000 57100. Work. Compo 3500 57105' AIM 0 157110' Supplies lor Office & Programs 1500 57112 - Marketing & Recruitment 57120 . Postage 1200 57130' Printing 500 57140 . Promotional Merchandise 2000 57160 . Rent 14553 57170. Telephone 4800 57180. training volunteers 50 57200 . Training/ConI. - Staff/Board 2600 57207 - mileage costs , 5000 57210. Travel- Staff/Board 1400 57215 . Meetings/Meals 1000 57250 . grant writing 500 57270 - SBM Supplies 1000 57290 . Building Repalr/Maint. 0 57300 . Payroll 154000 57301 . Accrued Vacation 0 Page 2 01 3 Big Brothers Big Sisters of SLO County 2006 Budget 57303 . Accrued Payroll 0 57305 . contract payroll 0 57310 a Staff Recognition 0 57320 - Staff/Board Retreat 0 57330 . Board Meeting Expense 0 57350 . Fee - BBBS Affiliation , 4300 DOE carryover to 2006 Total Program ,Expense 242853 TOTAL EXPENSES 279253 NET INCOME , 6454 Page 3 of 3 I en en )> Dl G) CD :J Dl ~ 'U :J a a :J. 'U ~ - iii' r - en Dl en Dl '< < Dl s: II> 3 c: :T cr? 0 Dl CD <0 r 0 iii' Dl s: CD G) II> (') ~ CD 0 0 z 0 0 :J Dl 3 lil Dl ;:0 II> a ;:0 Os: iil 3 tD 0 '5" lil 0 tD U3 tD '0 CD Dl CD lJ _. CD (j) c. 0 lJ -. <0 Dl :J CD lJ Dl :J II> tD 3 Dl (j) Dl II> c: :J. Dl 0 c. ~ :J. 0 0 0 Dl :J 0 '0 CD - 0 OJ CD 0 Dl :T :T II> '< 0 0 II> :T o _ Dl :T :J 0 -. .G ~" .. ;; 'f; ';;> i (,Q '. , l ;;l -/1 ~ .. '1 '.~ 1 ~ ~ if .ti ~ 7, OJ 'of I ,~. t.J ~ n '& ~ 01 .~" ~ %\ ... ' ~ if '~ . 0 ~~. . '% ! ~ t~ ~ ,~ ,... eO 1< ,,:% ':p. ::T " ~ ~ '1 ' CD 0 I CiJ . ~ 11 ~ II OJ ~' 01 ; -. mJ (,Q s: ,~ en III I\.) :i Ii 0 't -. ::T .,1 en " CD ~ ,... Co CD I\.) I 01 Ii CiJ ., t ~ :s: V> ~ ' 0 m S>> ~ ,... lit (") 0 ~ ~ V> I ::T 01 I- CD ~ en ::l CQ .j::l. i - 0 :::J en .j::l. r 01 0 01 0 ..".. 0 0 C :::J 01 ,... 01 '< '(I' , ' . " ' , , :', . ' '", "':'., -:' ':'.- -', :.....:: '. ~t\:C~ C7'~J :"'" '" ",ii,'LITERACY~'\,:,,"<,;" " . ; 'C" UN-'-'" .,'C.....-I' 'L" -,-.- . .InPartn~rshipWithth~San..L~iS.obi~:r~~~~ty~COuntyLibrary. ,. 0 ' " ' OC",I'f! 'J LlilJJ ).' ,"~", . r- ~...." :.- .::: ." ..~~.:~~l~, ~-~~'~ ". '_,:-",:_;~ :';'~'~_ :~.~~ 0~::~,';;i':~' October 26 2005' 'j<..;,,,j . I -~ -- , , , Dear Mr. Bergman; , . . . . . . . . . .' '. Endosed is the Literacy Counci!'s2006CDBGGnint Application. If yoilhave any questions at all please feel freetocall me at (805) 541-4219. Thllnkyou for your time and consideration. " ' ~:el~ MattKlemin Administrative Assi~tant .... ".',. ~~ ~, , 1264 HIGUERA STREET, SUITE !O2, SAN tlns OBISPO, CA9340 I ' United way . (805) 541-4219. '\-800-5'49-4219 . ,FAX (805) 78\ :6630 ' 01S,,, ("" Obilpo CO""", > literacy.@charter,net,'. ~w:sI6Iite.racy.org . Partner Agency. 2006 CDBG Application Organization:L"1-~yy;.rA{ GfJh(-< / COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2006, PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is 5:00 P.M., Monday, October 31, 2005. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (I) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: The Literacy Council 1264 Higuera Street, Suite 102 San Luis Obispo, CA 93401 Contact person/title: Bernadette BemardilExecutive Director Phone: 805-541-4219 Fax: 805-781-6630 E-mail address: bliteracy@charter.net I 2006 CDBG Application organization) I 'I ~ y jJ, t:y 0uA h{~ .; 2. Title/name/address of proposed project or program: The Literacy Program/I 264 Higuera Street, Suite 102, San Luis Obispo, CA 93401 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. The Literacy ,Council- the Literacy Council for San Luis Obispo County was incorporated as a non- profit in 1982. Our mission statement is to assist adult Learners and their families in the development of English language communication skills. Our goals are: recruit and prepare volunteers as Tutors in the delivery of quality instruction using a variety of approaches. Provide individual and group instruction to Learners in reading, writing, speaking, and basic number skills, thereby furthering the ability of Learners to function well in the community. Promote community awareness and involvement in the literacy process. Our program serves all of San Luis Obispo County. We operate fourteen learning centers located throughout San Luis Obispo County. This past fiscal year 430 tutors served 454 learners with 21,160 hours of tutoring. Locations of learning centers are as follows: I. St. John's Lutheran Church, Arroyo Grande- Monday and Thursday afternoons. 2. Peace Lutheran Church, Arroyo Grande-Monday evenings. 3. St. Joseph's Catholic Church, Nipomo- Monday and Thursday evenings. 4. Central Coast Baptist Church, Grover Beach-Monday and Thursday evenings. 5. Atascadero Bible Church, Atascadero-Monday and Thursday evenings. 6. Georgia Brown Elementary, Paso Robles-Tuesday and Thursday evenings. 7. ,Presbyterian Community Church, Cambria-Monday and Thursday evenings. 8. St. Joseph's Catholic Church, Cayucos-Wednesday evenings. 9. Trinity Methodist Church, Los Osos-Monday and Thursday evenings. 10. 1264 Higuera Street, San Luis ()bispo- Thursday evenings. II. St. Timothy's Church, Morro Bay-Tuesday and Thursday evenings. 12. First Presbyterian Church, San Luis Obispo-Tuesday and Thursday mornings. 13. First Presbyterian Church, San Luis Obispo-Monday evenings. 14. Oceano Elementary, Oceano- Tuesday and Thursday evenings. We provide free instruction to adults in reading, writing, and speaking English. We help both English speakers that need to improve their reading and writing skills and English as a Second Language speakers. We hold tutor trainings once per month to have a consistent and replenished resource of tutors. At the California Men's Colony we train imnates to become tutors and provide 2 2006 CDBG Application , . . Organization: l, 'f.pytJr I' '"' Co/A Ac., .; both CMC East and West learning centers with in-service trainings and books. Ad~tionally, we teach parents of children five and younger to read by utilizing children's books. After they have mastered a book, we teach them to read it to their children. We work with EOC's Head Start Families. We have more than fifty tutors that work for us independent from any of our centers. Literacy Council staff matches tutors and learners. Tutors and learners arrange schedules and locations that suit their needs. In Fiscal year 2004-05 our learners were: 357 Hispanic 27 Caucasian-non-Hispanic 44 Asian 20 Afro American 2 Native American o Pacific Islander and 4 other First languages were: English, Spanish, Chinese, Japanese, Vietnamese, Russian, Polish; Farsi, French and Italian. The success of our program and projects are evaluated by tracking the number of tutors we are able to recruit and train and the longevity of those trained tutors. Learners are assessed when they begin in our program. We use the Slosson Oral Reading Test (SORT) for literacy learners and the English as a Second Language Oral Assessment (ESLOA) for ESL (English as a Second Language) learners. Learners set achievable goals in the areas of: Home and Family, Work, Self, and Community. Follow-up assessments are given to each learner determined by their individual progress through the books and materials in their individual learning plan. Center Directors send in monthly student progress reports. The progress reports are evaluated to determine the effectiveness of the tutoring/learning relationship. We assess the learners when they leave the program to determine if they have progressed beyond their initial assessment and how much they have progressed. We track how many learners go on to adult education or junior college programs. We track learners that pass a driver's test, GED, become citizens, become employed, and get better jobs. 4. Total amount of CDBG funds requested: $ 15,000 Please identify the jurisdiction(s) to which you are applying*: Cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo and County of San Luis Obispo. 3 -------- --- ---------- ---------- - --- -- -------------- I 2006 CDBG Application organization(A 'f-t/"lJr ~~ ~ hC-t I If you are requesting CDBG funds from more than one jurisdiction, please break d wn the amount shown above by the jurisdiction listed below. 4. Total amount ofCDBG funds requested: $ 15,000 Please identify the jurisdiction(s) to which you are applying*: If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $3,000 City of Paso Robles: $3,000 City of Atascadero: $3,000 City of San Luis Obispo: $0 City of Grover Beach: $3,000 County of San Luis Obispo: $0 County wide: $3,000 *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 31,2005. (purposefully blank section) . 4 2006 CDBGApplication Organization: / ..; LV/1 Cj" 0u( he.. .; 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project Income CDBG 15,000 CLSA Matching 51,168 SLO City Human Relations 5,000 EOC 3,600 SLO Library Contract 32,216 Special Event 10,000 DonationslMemberships 30,774 new grants 11,000 Books Reimbursement ,942 Interest Income 300 Total Income 160,000 a. Revenues: 1. CDBG Funds requested $ $15,000 2. Other Federal fund(s) (please describe below) $ 0 3. State source(s) (please describe below) $ 51, 168-CA. State Library 4. Local source(s) (please describe below) $ 37,216-City ofSLO HRC and City County Library 5. Other funds (please describe below) $ 56,616-special event, private donations, new grants, book reimbursement, interest income Total Revenues $ 160,000 5 2006 CDBG Application Organization: L '-!.RYA ~ ~ h~ I b. Expenditures: List below by item or cost category. Expense salaries 89,900 books 6000 fundraising 2000 outside services 1,500 rent 13,800 telephone 2,500 copier 1,700 equipment maintenance 1,050 postage 1,500 mileage 1,000 printing 3,000 office supplies 2,500 staff development 1,500 volunteer recognition 750 learning centers misc. expenses 700 newsletter 2,500 aunual meeting 300 audit 2,000 marketing 2,000 janitorial 750 water 350 donor recognition 500 pre-service training supplies 300 in-service training supplies 150 miscellaneous 500 payroll taxes 7,000 workers' comp 3,500 liability 2,750 health benefits 8,000 Total Expense 160,000 6 2006 CDBG Application Organization:[. '-!-lYA cy ~nt','; c. How do you plan to fund the operation and maintenance costs (if any) ,associated with this project? Operation costs will be funded through our general' budget. ,There are no maintenance costs Are these funds available now? Yes, for the operations, costs. If not, when will they be available? And from what source(s)? Operation costs are available through our City/County Library Contract and State Library Funds. d. Will CDBG funds be used to matchlleverage other funds? List below funding sources and amounts and identify award dates of these sources. NO, although other funding entities would be favorably impressed by the fact that we receive CDBG funds. 6. Does the proposed project or activity meet one of the three national objectives ofthe CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7 2006 CDBG Application Organization: L '/ fJ r4 c; {;L, he.. / 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): c:iQQ) Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? @) Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be verv low-income (eaming 50% or less of the County median-income)? d@) Persons/households (circle the applicable unit) 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 700 ~sonsAiouseholds (circle the applic;ible unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? 133 ~ouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be verv low-income (earning 50% or less of the County median-income)? 560 ~ouseholds (circle the applicable unit) 8 2006 CDBG Application Organization:l., .jJJ,racy t;/A he.. .j 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Very low income, low to moderate-income persons, migrant farm workers, the disenfranchised 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) Every learner completes a student adult data sheet when they begin our program. We ask them to check ethnicity and we ask questions about employment. 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) We conduct a yearly anonymous survey 12. How will the clients benefit from this project? They learn the basic skills of reading, writing and speaking English. They can improve their lives by attaining better jobs. They can participate in their communities and voice their needs. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions:, a. What new programs and/or services will be provided? b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? All of our learning centers presently maintain waiting lists of learners. Consistent funds will allow us to continue our tutor recruitment and training which will add more tutors who can then serve more learners. A twenty percent increase of learners is expected. '14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). - Acquisition of real property - Disposition of real property - Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) 9 2006 CDBG Application Organization:!: /.1 r/17 &~c. ,/ - Privately owned utilities - Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites - Interim assistance ~ Relocation of individuals, families, businesses, non-profit organizations, and/or farms - - Removal of architectural barriers - Housing rehabilitation - New housing construction (under limited circumstances) - Code enforcement - Historic preservation - Commercial or industrial rehabilitation - Special economic development - Special activities by subrecipients L Public services - Plauning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The need for literacy services in San Luis Obispo County is great and growing. The National Institute for Literacy publishes adult literacy estimates. Their rating system uses I as the lowest literacy level and 5 as the highest. The latest published data for our county is still 1996. It shows that 17% of our population age 16 and older is at level 1- the lowest literacy level and 38% are at combined levels I and 2. 10 2006 CDBG Application Organization: L i I Y & cy fdtu-.C-. / The major consequences oflow literacy are: Welfare: 75% offood stamp recipients perform at the lowest two levels ofliteracy. 50% of adults on welfare do not have a high school diploma or GED. 43% of adults with low literacy skills live in poverty. Crime: 70% of prisoners perform at the two lowest literacy levels. Continuing cycle: Children's literacy levels are strongly linked to the educational level of their parents. The most significant predictor for children to, have success in school is for the primary caregiver to have graduated from high school or have aGED. Children of parents who are unemployed and have not completed high school are five times more likely to drop out of school. Literacy is often the first step for a person to become a productive and contributing, member of their community. Better English language skills easily translate into better jobs and higher wages for our learners. With better jobs and higher wages our learners become active productive participants in their communities. Because our service is provided one-to-one or in small groups, our learners are provided with the level and type of instruction specific to their unique needs. Our tutors are prepared to help with such necessary skills as filling out job applications, learning job specific vocabulary, attaining a driver's license, preparing for the GED test, and studying for the citizenship test. They are also prepared to teach parents to read to their children and to help teens improve their English language skills. Often, a mentoring relationship develops wherein self-esteem and life skills are modeled and learned. The recruitment, training and retention of volunteer tutors are expensive, on-going, and labor- intensive efforts. We offer monthly tutor trainings conducted by Literacy Council staff. Each training graduates, on average, fifteen new tutors. The trainings are twelve hours over a two-day period. Most tutors work one-on-one or in small groups oftvio or three learners per tutor. This low tutor-learner ratio builds bonds between tutors and learners and is an extremely effective teaching strategy. However, it requires a large and constantly replenished pool of tutors, as well as, staff support, books, and materials. Without ever increasing funding, the Literacy Council would not be able to respond to the demand posed by the ever increasing number of individuals in San Luis Obispo County needing to learn Basic English language skills. Recruiting, training, and retaining tutors constitute one component of what the Literacy Council needs to do in order to provide its services. The other crucial component is the assurance that each individual that seeks our help can ultimately achieve the goal of reaching a literacy level that will improve his/her overall quality of life. Consistent and new funding sources help the Literacy Council provide the program, books, and materials to learners and to individuals on our waiting lists hoping to be learners. The Literacy Council effectively serves all of San Luis Obispo County. In order to grow and maintain the integrity of its program, the Literacy Council needs qualified, professional staff to administer, create, and actualize a viable literacy program that affects every community in our county. 11 2006 CDBG Application OrganizationL -!U/f),{1 {PM hl'-! , If the Literacy Council were not funded next year the consequences would be: I. The inability to recruit and train the needed number of tutors. '2. The increase in numbers of potential learners on waiting lists. 3. Not having enough books and materials. 4. Loss of staff to positions that promise better wages and benefits. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): The Literacy Council, founded in 1982 as a private non-profit, utilizes the following method to implement its program: I. Have a diverse and active board of directors that is diligent in overseeing a non-profit organization 2: Have a competent staff that is capable of, administrating and coordinating the program. 3. Secure funds from both the private and public sector. 4. Uphold accurate accounting of funds. 5. Advertise for volunteer tutors. 6. Be accessible to all potential learners. 7. Offer well designed tutor pre-service and in-service trainings taught by experienced instructors. 8. Maintain a well-trained pool of volunteer Center Directors and tutors. 9. Research for best books and materials and have them accessible to all tutors and learners. 10. Assure that each learner has a learning plan specific to their individual English language learning needs. II. Track learner progress. 12. Keep data bases oflearners and tutors. 13. Collaborate with other agencies whose clients may need our services. 14. Participate in other organizations such as United Way Agency Relations, the Children's Services Network, Chambers of Commerce, and the Plauned Giving Council. I certifY that the information in this application is true d accurate to the best of my knowledge and "ty. ~, /P Signature Date ;?p/Yn?t('I.e-Mo.L h4r7tJvrd, 6-Yeu.J....e /),"'.ec~ Printed or typed name Title 12 The Harvest Bag Inc. Post Office Box 628,Oceano,Ca 93445 921 South Fourth Street, Grover Beach,CA 805-489-4223 Jim Bergman C~ [" F" . October 17, 2005 ....,.. ...J .. ~"'l, ~~ '\..k' '." , ",~ ; ,I' Community Development Dept. tl '., .._--.-" :; 1;. 0_._ :. .., L \; City of Arroyo Grande 0"""- 214 E. Branch Street vJ €1 h ?~.....,... I.J (.-', "f':.- Arroyo Grande, CA. 93421 ~VJJ ....",- .....,.Il)' 0."': ''''~'~''_ ~- . J. . l' ~ " -'O"~' .... . ,_I (, ". ,_ . '~r,., . [j ", , -., ,j I '. '-_. Dear Mr. Bergman, ...."...'-'..),.,-..;."'.;.,.,'. Enclosed is an application for CDBG funds for the year 2006. HarVest Bag has reached a critical period in its 26 years of existence as it realizes it can no longer be financially self sufficient. Over the years our community has become economically successful and the number of families requiring our help has dwindled. We still expect to distribute 20,000 food units during 2006 about half being in the Arroyo Grande area. Even with an all volunteer staff our fixed cost are in the neighborhood of $100,000 a year. At $2.50 donation per food unit we can generate only about half enough revenue to operate and thus are dependent on grants and donations for the rest of our income. Arroyo Grande has been exceedingly generous to HarVest Bag over the.years, allowing us to use Soto Park as a distribution center and providing us money from their CDBG as well. 1 can only hope the City can continue to do so. ~ds, " , ~ ".-J (; Richard S. Riggins Volunteer 805 773 2399 rsriggins@sbcglobal.net /~""" ;':'"..: ~ 11"" . ..... ~\,;;' . k' '....:..'.:.""".' C.' "/" ,.--:~} .. 2006 CDBG Application Organization: _ H~~~:t Bf{'i 17 {) ~'_'" -'/l C..... L...(,:::..;' CITY OF ARROYO GRANDE '0.: " '. .v " , \. ; ~ COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM: j' ,<" C'" APPUCATION FOR FUNDING DURING 2006 PROGRAM YEAR ""-, ~ (Attach additional sheets if necessary) " To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is 5:00 P.M., Monday, October 31, 20OS. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER J:HE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: The Harvest Bag Inc. Address (mailing and physical address requested if different): PO Box 628 Oceano, CA.93445 921 Fourth St. Grover Beach, CA. 93443 Contact person/title: Richard Riggins Harvest Bag Volunteer Phone: 80s 773 2399 Fax: Same 'E-mail address: rsriggins@sbcglobaJ.net 2. Title/name/address of proposed project or program: Same as above. ~-- .... 2006 CDBG Application Organization: _Harvest Bag 2 3. Please describe the proposed project or program. Include a description of the groups who will'benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). 'For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Harvest Bag collects and distributes surplus food to the economically disadvantaged and provides opportunities for the older retired population as well as young people to participate in meaningful community activities. Harvest Bag is an all-volunteer organization begun in 1979 by eight senior women with the help of the Economic Opportunity Council (EOC). Harvest Bag is the original food bank in San Luis Obispo County celebrating 26 years of continuous service to the County. Presently there are 54 volunteer members working at Harvest Bag. Volunteers pickup food donations from local groceries and bakeries seven days a week. They drive trucks to exchange food with other distribution centers both locally and in the Central Valley and pack bags with groceries to distribute to needing residents in San Luis Obispo County. The volunteers also work at various fairs, festivals, and other events to obtain operating money for the program. Most volunteers are members of RSVP (Retired & Seniors Volunteer Program). Harvest Bag participates in the local area youth programs through school community projects that allow young people to work along side seniors where the students can learn from the experiences of the elderly and witness that older people can still be productive members of society. Harvest Bag accepts juveniles from the courts and supervises their community service sentences. Harvest Bag distributes food weekly through 4 main distribution centers and 3-drop points. Our main distribution center is located at Soto Park in Arroyo Grande where each Wednesday beginning at 4am food is brought from the warehouse in Oceano and the packaging lines are set up. Once packaged the food is distributed at the park as well as trucked to the Zion Lutheran Church in San Luis Obispo, the Central Coast Seniors center in Oceano, and the Senior Citizen Center in Nipomo. We also have weekly drop points in Santa Margarita and Atascadero. Twice a month, food units are sent to California Valley from Santa Margarita. Food is also available at our warehouse any time itis open. Our president has his phone number listed with "Hotline" in case an emergency distribution is required. Last year (July2004-June2005) we distributed approximately 20,000 food units to individual families at the following locations: Nipomo 2,089, Atascadero 1,371, Paso Robles 1,599, San Luis Obispo 2,797, Calif. Valley 553, Santa Margarita 372, Oceano 661, and 10,553 at our main distribution center 2006 CDBG Application Organization: _Harvest Bag 3 in Soto Park, Arroyo Grande. Three hundred and six1y-six of these bags were delivered to families that could not get to a distribution center and 688 were distributed free. We finished the fiscal year without having to raise our requested donation of $2.50 per food unit and maintained our unit weight of 41 Ibs. We were not able to accumUlate enough surplus money to purchase any replacement vehicles because of increasing cost of fuel and maintenance. We need smaller vehicles that do not require special licenses so we would have more drivers to exchange food with Porterville, Bakersfield, and Santa Maria. To find drivers to make these runs is becoming difficult. Fortunately with the improving economy and more agencies distributing food in our county we are seeing less demand although we still expect to distribute between 15,000 and 20,000 units during the fiscal year 2005-2006. The unit of food includes fresh fruit and vegetables, bread, dairy products, snack foods and occasionally meat and eggs. Harvest Bag does not collect socioeconomic, ethnic, or religious data on its clientele although we do have data on the ages served. Harvest Bag has no qualification requirements. It services a large segment of the needy population including those that do not qualify for govermnent programs such as the working poor, those with short term financial problems, migrant workers, undocumented workers, the temporary unemployed and many of the elderly and disabled. During April 2004 Harvest Bag surveyed 408 families with a total of 1244 individuals in those families to learn the age characteristics of the population we serve. Below are the results of that survey: Ages: 65 & older 18-64 6-17 5 & under 252/1244 (20%) 612/1244 (49%) 286/1244 (23%) 94/1244 (7.6%) Disabled Adults 89/1244 (7.2%) Single member families 89/408 (22%) Families with childrenl58/408 (39%) Families with children 5 & under 66/408 (16%) Families headed by women 168/408 (41%) Families headed by women with children 62/168 (37%) Families headed by women with children 5 & under 22/168 (13%) Families headed by women 65 & older with children 9/168 (5%) 2006 CDBG Application Organization: _Harvest Bag 4 There were 148/408 (36%) families where the head of household was 65 or older and 47/148 (32%) lived alone. Locations Avila Beach I Arroyo Grande 104 Antioch I Atascadero 10 CA Valley 17 Grover Beach 42 Guadalupe 3 Hanford I Lompoc 1 Morro Bay 2 Nipomo 44 Oceano 59 Pismo Beach 21 Paso Robles 18 Santa Barbara 17 San Luis Obispo 47 Santa Maria 10 Santa Maragarita 3 , Templeton 4 Other ~ .J Although we do not collect income data on our population the nature of our service strongly suggests are clientele are from the very lowest socioeconomic class. As to ethic origin, European and Hispanics make up our largest group with an occasional Asian and African. Harvest Bag is requesting funds for continuing operations. In earlier years we were entirely supported by donations from our clientele. Harvest Bag has seen a continuous decline in the number of people requiring our services because of better economic conditions and more agencies distributing food and other benefits.' Along with the decline in the number of clientele, there has been an increase in expenses do to aging of the equipment and higher fuel and electrical costs. Harvest Bag is faced with 3 options, discontinue services, jncrease our request for donations from our clientele or obtain funding through government and private grants. We still believe there is a need for our services and expect to distribute 15,000 to 20,000 food units during our fiscal year 2005 - 2006. Presently we request a donation of $2.50 for a food unit of 41 lb. and our clientele can afford very little more. Obviously if Harvest Bagcan not raise enough funds through grants and donations we will have to request more money from our clientele but that will further disadvantage the most vulnerable among us. Finally it is important to note that HarVest Bag has no personnel costs. All moneys go directly to the costs of collecting, storage, and distribution of surplus food. The food is also donated although we usually have a small FEMA grant to purchase dairy products, as donations of these food items are frequently inadequate. 2006 CDBG Application Organization: _Harvest Bag 5 Harvest Bag is requesting $ 6000 from the City of Arroyo Grande to support Harvest Bag activity for the residents in Arroyo Grande. We distributed 10,553 food units at Soto Park during the fiscal year 2004 - 2005. We appreciate the use of Soto Park as our distribution point and consider it a major contribution by the city of Arroyo Grande. 4. Total amount of CDBG funds requested: $6,000 From the City of Arroyo Grande Please identify the jurisdiction(s) to which you are applying*: If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $ 6,000 City of Paso Robles: $ 1,000 City of Atascadero: $ 2,000 City of San Luis Obispo: $ 4,000 City of Grover Beach: $ 5,000 Cpunty of San Luis Obispo:,'$J2,000 Countywide: $ 30,000 *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 31, 2005. 5. Please d,escribe the budget for the proposed project or program: Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ 6,000 2. Other Federal fund(s) (please describe below) $ 39,000 We have been receiving approximately $ 10,000 from a Community Based Organization/Preventive Health grant and $5,000 from a FEMA grant. Harvest Bag is also requesting $24,000 CDBG funds from the County and other government entities in the county. 3. State source(s) (please describe below) $ Harvest Bag has not successfully tapped into any State funds to date although we keep trying. 2006 CDBG Application Organization: _Harvest Bag 6 4. Local source(s) (please describe below) $ 10,000 Harvest Bag has raised about $10,000 aunually from private sources and will continue this effort. 5. Other funds (please describe below) , $ 62,000 Harvest Bag requests a donation of $2.50 per food unit and will continue to do so. Since our clientele are poor we hope not to raise this request. If families can not afford to make a donation the food is given to them without a donation. We hope to raise $50,000 through these donations. Also our Warehouse has an Apartment above it which we can rent for about $12,000. Total Revenues $ 117,000 b. Exoenditures: List below by item or cost category. Operating Expenses Donated food valued at $0.15Ib in-kind $189,879 Food purchases (mainly dairy products) $5,300 Mileage Reimbursement (some volunteers occasional must use their own vehicles for pickup & delivery) $1,100 Repair & Maintenance (eqnipment is old with high maintenance and repair) $12,000 Supplies (bags, wrappers, containers, etc.) $300 Vehicle fuel & oil $20,000 Warehouse/office rent $48,000 Utilities & telephone $20,000 Taxes & licenses $2,000 Office supplies & postage $320 Insurance $18,600 Accounting $2,620 Sub total Operating Expenses (cash) , $111,640 (in-kind) $189,879 Total Operating Expenses $301,519 Personnel Expenses All personnel are volunteer contributing 15,893 hours for calendar year 2004. At minimum wage without any fringe benefits this would represent $ I 07 ~278. 2006 CDBG Application Organization: _Harvest Bag 7 c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source( s)? Harvest Bag plans to fund operations as outlined in the budget,about 50% by private donations and 50% through government grants such as this Community Development block grants and Community Based Organizations/Preventive Health grants. We have successfully obtained these funds for' ~everal years and hope to continue to do so. These funds would not become available until 2006- 2007. d. WillCDBG funds be used to matchlleverage other funds? List below funding sources and amounts and identify award dates of these sources. Harvest Bag will match funds from the CDBG grant with private donations .which includes requested donations for each food unit, and other grants as detailed in the budget. These funds are not yet available but will be applied for at the appropriate times. We will be asking for funds from Community Based OrganizationlPreventive Health grants, our private sources, FEMA and CDBG funds from the County and other county entities. Harvest Bag 'also constantly looking for other sources of funding from agencies, foundations, and organizations that will help fund our activities. 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one ofthe objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. _X_ Benefits low- and moderate-im;ome persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or prirticipati!1g city, at least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. ' b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activit)' must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major 2006 CDBG Application Organization: _Harvest Bag 8 catastrophes or emergencies such as floods or earthquakes. 7. H the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): Approximately 200 households b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? Estimate 150 households c. Of the total number of persons or households entered above; how many will be verv low-income (earning 50% or less of the County median-income)? Estimate 50 households ~, 8. Please provide the following information regarding the number of personslhouseholds who will directly benefit from the funding requested in this application. ' a, Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): , '200 households b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% orless of the County median-income)? 150 households c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% orless of the County median-income)? 50 households 2006 CDBG Application Organization: _Harvest Bag 9 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Harvest Bag does not collect socioeconomic, ethnic, or religious data on its clientele although we do have data on the ages served. Harvest Bag has no qualification requirements. It services a large segment of the needy population including those that do not qualify for, government programs such as the working poor, those with short term financial problems, migrant workers, undocumented workers, the temporary unemployed and many of the elderly and disabled. Details are described in section 2 10. How do you currently collect demographic, data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) Harvest Bag does not co!lect demographic data except for age data done in a 2004 survey (see section 2). However if required we will provide our clients with a self addressed stamped post card requesting the required data. They can fill out the card and mail it back to us anonymously. The card will be in English and Spanish. 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) Harvest Bag does not collect income data from its clientele. If it will be required it will be done by postcard survey (see 10). 12. How will the clients benefit from this project? Harvest Bag's surplus food products of fresh fruit and vegetables along with dairy and bakery goods should provide nutritious food for the family and reduce food costs in their budget. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? Hyes, please answer the following questions: a. What new programs and/or services will be provided? 2006 CDBG Application Organization: _Harvest Bag 10 None b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? We do not expect to expand our over all services with CDBG,funds only maintain our present level of services without requesting a larger donation for our food unit from our clientele. We would like to keep the request at $2.50 for 411bs of food. Harvest Bag is capable of expanding services if the need arrives as much of our costs are fixed costs but our experience suggests the food requirements for the economically disadvantaged in this county are being met. Unless there is a significant worsening of our local economy or a large influx of poor people we should not need to expand our services. 14. Check any of the following eligible activity categories that apply to the proposed project , , or program: (Refer to CDBG regulations and the Guide to Eligible CDBGActivities). - Acquisition of real property - Disposition of real property , - Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) - Privately owned utilities - Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites X Interim assistance - Relocation of individuals, families, businesses, non-profit organizations, and/or farms - Removal of architectural barriers - Housing rehabilitation - New housing construction (under limited circumstances) 2006 CDBG Application Organization: _Harvest Bag 11 - Code enforcement - Historic preservation - Commercial or industrial rehabilitation - Special economic development - Special activities by subrecipients Public services - - Planning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? We still believe there is a need for our services. Harvest Bag expects to distribute 15,000 to 20,000 food units during our fiscal year 2005 - 2006 and approximately the same number during 2006- 2007 Presently we request a donation of $2.50 for a food unit of 41 lb. and our clientele can afford very' little more. Obviously if Harvest Bag can not raise enough funds through grants and donations we will have to request more money from our clientele which will further marginalize the most vulnerable among us. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): Harvest Bag is an all-volunteer organization begun in 1979 by eight senior women with the help of the Economic Opportunity Council (EOC).' Harvest Bag is the original food bank is San Luis Obispo County celebrating 26 years of continuous service to the County. Presently there are 54 volunteer members working at Harvest Bag. Volunteers pickup food donations from local groceries and bakeries seven days a week. They drive trucks to exchange food with other distribution centers both locally and in the Central Valley and pack bags with groceries to distribute to needing residents in San Luis Obispo County. 2006 CDBG Application Organization: _Harvest Bag 12 Harvest Bag distributes food weekly through 4 main distribution centers and 3-drop points. Our main distribution center is located at Soto Park in Arroyo Grande where each Wednesday beginning at 4am food is brought from the warehouse in Oceano and the packaging lines are set up. Once, packaged the food is distributed at the park as well as trucked to the Zion Lutheran Church in San Luis Obispo, the Central Coast Seniors center in Oceano, and the Senior Citizen Center in Nipomo. We also have weekly drop points in Santa Margarita and Atascadero. Twice a month, food units , are sent to California Valley from Santa Margarita. Food is also available at our warehouse any time it is open. Our president has his phone number listed with "Hotline" in case an emergency distribution is required. I certify that the information in this application is true and accurate to the best of my knowledge and ability. fl, A_.yU r. -' ( to Qr. J ..t) ---- / () - .zs-~O h Signature Date Herman Olave President Harvest Bag Inc, The County and cities require all of this grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for theCDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo'prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) ban be dropped off or mailed to the following locations: . Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (p.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420. . Marty Tracey, City Redevelopment Agency, City of Atascadero, 6907 El Camino Real, Atascadero, CA 93422, (805) 470-3460. , i 2006 CDBG Application Organization: _Harvest Bag 13 . Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805) 473-452. . Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robl~s, CA 93446, (805) 237-3970. . Doug Davidson, Community Development Dept., City of San Luis Obispo,990,Palm St., San Luis Obispo, CA 93401, (805) 781-7170. . Tony Navarro, Dept. of Planning and Building, County GovernmentCenter,Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787. 2005 CDBG Application Organization: Senior Volunteer Services COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2006 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is Friday, October 28, 2005. Applications must be submitted to one of the participating jurisdictions of the Urban County or mailed and post marked by the deadline date to the address' provided on the last page of the application. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions abput how.to complete the form or about the rating criteria and process. (2) If the information for any ofthe questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: ,".. Senior Volunteer Services .i. it"".,>- L" , 660 Pismo Street "", i "" t.' . San Luis Obispo, CA 93401 . Phone: (805) 544-8740 f)!'- FAX: (805) 544 9146 "\,~ .J.... /' 1':, ....-j.1... -(... f " Email: rsvpslo@srvolunteer.org '. '("""" . ,r.t;.... ~~.O~ '-',':"-:.1'- ....u//"": I,r.. .,. /; '."-' ...... 2. Title/name/address of proposed project or program: "., .~" ~:J;~)ii;~Z::,~: " " Caring Callers Wanda McFarlanelProgram Director 660 Pismo Street San Luis Obispo, CA 93401 Phone: (805) 541-1800 FAX: (805) 544-9146 Email: carecall@srvolunteer.org 2005 CDBG Application Organization: Senior Volunteer Services 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project ~ as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please, include a schedule of project/program milestones. PROGRAM SUMMARY Caring Callers has been in operation for approximately 2S years. The program serves all of San Luis Obispo County and remains the only program of its kind, providing in-home visiting services to senior citizens/clients, aged 60 and over, who are frail, homebound and at risk, at no cost to the client(s) and for as long as the client(s) needs the service. The increasing number of older persons who reside alone and are at-risk for substance abuse for, elder abuse, scams, fraud, suicide, depression and lowered self-esteem is evidence of the need for the Caring Callers Program. Often a Caring Caller is the only source of social and emotional contact for a homebound senior, adding meaning to their lives and postponing or eliminating the need for institutionalization. Caring Caller's is also able to locate individuidsin,need ofmorein~depth services such as travel to medical appointments, therapy, and other such services. Caring Callers collaborates with several County departments and programs serving the same target population. Those departments are: Mental health Services; Public Health; Public Guardian; and Social Services. The programs or services include: Adult protective Services. In-Home Supportive services, Linkages, and Senior Home Care. Caring Callers volunteers are mandated reporters for elder abuse and collaborate with Adult Protective Service staff. Caring Caller volunteers are matched with a client and agree to visit a minimum of one ( I) hour a week on a regular basis. The program is designed to stimulate and enhance the social' activities of the lonely, frail, mostly isolated aging population. The mental and social stimulation that many individuals are missing is due to a lack of social/family support and is therefore provided by the Caring Caller volunteer. Many times the volunteers are the only source of human contact to which the senior can rely. The pair may play cards, board games, take walks, drives or go shopping. Caring Callers may also provide transportation to doctor's appointments or therapy sessions. Transportation for seniors was found by the Healthy Community survey to be one of the highest ranked needs in this community. Each volunteer must complete a volunteer orientation before actual visiting takes place. Every senior client receives a complete assessment before visitation begins. "Matches" are made by the Program Director according to personalities, interest, location, and availability. The program has approximately 110 volunteers making weekly visits to the residents that have been identified at-risk throughout the entire county. These volunteers come in all age groups and walks oflife: they are homemakers, students, teachers, lawyers; business people, nurses, and other seniors. The focus ofthe program has and will always be the enabler for the older individual (clients) to maintain a maximum level of independence and personal dignity as stated in the Older 2005 CDBG Application Organization: Senior Volunteer Services American Act Title III. The primary goal of Caring Callers is to allow seniors to stay in their homes, participate in their community to the extent they are able and remain independentas long as possible. Research points out that removing individuals from their home environment and placing them in congregate care settings significantly reduces their quality oflife and often hastens death. Caring Callers is able to measure outcomes using past data and professional judgment. This data can be reported in both numbers and percentages. Whenthe client survey is done, on an aunual basis the comments reflect how the program has enhanced the life of the individuals it is designed to serve. Over 73% of the clients surveyed state that the element of renewed spirit is what their Caring Caller brings to them. Another element of satisfactionjs illustrated by the comments about "having someone and something to look forward to in the future". Collected Data: End of year report 2005 Number of hours: 6256 New seniors served: 145 Number of seniors age 75+: 123 Number of seniors age 85+: 62 Number of male: 25 NUmber ofFermale: ' 120 Number of seniors who live alone: 103 Number of seniors who caunot do : 2+ Acrivities of daily living: 43 3+ Activities of daily living: 23 2+Instrumental activities of daily living: 140 3+lnstrumental activities of daily living: 136 4+ Instrumental activities of daily living: 108 * Activities of daily living are tasks such as eating, dressing, bathing, toileting, walking, and getting out of bed *Instrumental activities of daily living are preparing meals, shopping, managing medications, managing money, using the telephone, doing light housework, doing heavy housework Many other agencies such as Senior Information and Referral, In-Home Supportive Services, Senior Home Care, County Home Health Agency and Senior Nutrition make referrals to Caring Callers. During the initial intake process as attempt is made to identifY any client needs that another agency could provide. The referral is disCussed with the senior and if shelhe agrees, a 2005 CDBG Application Organization: Senior Volunteer Services release form is signed and the referral is made. Caring Callers also serves as an integral component of the community-based long- term care system in San Luis Obispo County, working cooperatively with home health agencies, hospital discharge planners, home delivered meal programs and County department that serve the elderly. Monthly meetings for individuals and like agencies are attended. These groups collaborate 'in working plans to serve the senior residents needs and expand services for the best impact and in better solving of problematic issues. Groups that collaborate are Adult Abuse Prevention Council and the Financial Abuse Specialist Team of San Luis Obispo County. Due tothe raising rate of senior fraud and possible adult abuse it is important to have such groups in place. Another collaboration is the HOSPICE, due to the number oflosses the program experiences it is beneficial to have resources for the volunteers to access. Just another way of enhancing our clients' life for the better. We may utilize the resources of the Braille Institute to bring a new avenue of enjoyment to those clients that may be impaired visually. This next year the program would like to see that every client have a basic survival kit in their home, in case of emergency, for their personal support. This will also give the elder client a since of security; especially: after the latest rash of disasters in our country 4. Total amount\ofCDBG funds requested: $ 9000 Please identify the jurisdictionCs) to which you are applying*: If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: _2000 City of Paso Robles: 3.500 - City of Atascadero: 1.500 City of San Luis Obispo: City of Grover Beach: 2.000 County of San Luis Obispo: , County wide: 9000 *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 28,2005 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project 2005 CDBG Application Organization: Senior Volunteer Services a. Revenues: 1. CDBG Funds requested $ 9000 2. Other Federal fund(s) (please describe below) $ -0- 3. State source(s) (please describe below) $ -0- 4. Local source(s) (please describe below) $ 1245 5. Other funds (please describe below) $ 2500 /300/5650 'Total Revenues $ 18,695 - ' Budget attached: FUND RAISERS, LOCAL DONATIONS, City, County Grants Bequeaths, United Way ) . b. Expenditures: List below by item or cost category. * SEE ATTACHED BUDGET c. How do you plan to fund the operation and maintenance' costs (if any) associated with this project? Are these funds available now? If not, when will, they be available? And from what source(s)? ALL THE FUNDS ARE NOT AVAILABLE AT THE ONSET OF OUR PROGRAM YEAR. WE HOPE TO BALANCE THE BUDGET BY THE END OF THE YEAR BY RESOURCES SUCH AS THESE GRANTS. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. *See Attached Budget 6. Does the proposed project or activity meet one ofthe three national objectives ofthe CDBG program? Please check one ofthe objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). FY 2005-06 . Caring Callers BUDGET REQUEST FORM Project Grant Budget Other Funding I. PERSONNEL EXPENSES Expenses Requested Available Caring Callers Staff: Director ( Contract) 15,000 9000 9,300 (NS) Staff Travel 600 0 600 (NS) Subtotal- Personnel Expenses: 15,600 9000 10,900 n. OPERATING EXPENSES Rent 1200 0 1,200 (NS) Utilities 300 0 300 (NS) Equipment Lease 500 0 500 (NS) TelephonelISP 800 0 800 (NS) Postage 450 0 450 (NS) Office Supplies 450 0 450 (NS) RepairlMt 100 0 100 (NS) Printing! Advertising 200 0 200 (NS) Gen. Liability 550 0 550 (NS) Volunteer Expenses: Volunteer Insurance 650 0 650 (NS) Volunteer Recognition! Awards/etc. 500 0 500 (NS) Subtotal- Operating Expenses 5,700 0 5,700 III. INDIRECT 0 0 0 Total Grant Project Expenses 21,300 9000 16,600 ***************************************************** Atascadero CDBG $ 1,000 Other Sources of Funding: Arroyo Grande CDBG 2,000 Paso Robles CDBG................. 3,000 Grover BeachCDBG............. 2,000 United WaySLO ................... 2,000 (NS) City ofSLO......... .... ..... ........ 2,500 St. Barnabus Thrift ................. 1,300 County of SLO ..................... 4,700 SLO Lions Club..................... 300 Fundraising.......................... . 5.650 (NS) $ 19950 /' 2005 CDBG Application, Organization: Senior Volunteer Services NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this nationa!.objective, the proposed,activity must be within a designated slum or blighted area and must be designed to addressone,ormoreconditions,that contributed to the deterioration of the area. c. _ Meets community development needs havinga;particularurgencYiwhereexisting conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows a. Total number of persons or households who will benefit from the project or program (regardless of income group): 95 to 145 Personslhouseholds (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% orless of the County median-income)? 85% Personslhouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be verv low-income (earning 50% or less of the County median-income)? 65% Personslhouseholds (circle the applicable unit) 8. Please provide the following information regarding the number of persons /households who will directly benefit from the funding requested in this application. 2005 CDBG Application Organization: Senior Volunteer Services a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): , 95-145 Personslhouseholds (circle the applicable unit) b. Of the total number of persons or households entered,above,howmany will be low-income (earning 51% - 80% orless of the County;median-income)? 29% Personslhouseholds (circle the applicable unit) c. Of the total number of persons or households entered'above,.how many will be very low-income (earning 50% or less of the Countymedian:income)? 73% Personslhouseholds (circle the applicable unit) 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) 10. How do, you currently collect demographic data on thee beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) There is a data collection computer program we use called NAPIS 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) All of our clients are on MedicarelMedicaid. Their also are on set income base for the majority ofthe folks. 12. How will the clients benefit from this project? * See objectives for the program 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? This year we would like to insure that all of our frail elderly have a basic survival kit and information in-order for them to have a feeling of some degree of security in their homes. With every act of nature out of control. Even a small amount of preparedness can give the senior some degree of comfort that does not otherwise exists in this world of uncertainty. The program would like to have a brochure printed in Spanish. 2005 CDBG Application Organization: Senior Volunteer Services These activities can be put on a 15 month goal dead line. This is Caring Callers 25tb year of service so we would like to take advantage of this time To add some awards to the volunteers recognition, if possible. b. Describe how existing programs and/or services will be expanded and:what percentage of an increase is expected? The above byl00% tol0% 14. Check any ofthe following eligible activity categoriesthat.apply totheproposed"project or program: (Refer to CDBG regulations and the Guide toEligibleCDBGActivities). - Acquisition of real property - Disposition of real property - Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) - Privately owned utilities - Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites - Interim assistance - Relocation of individuals, families, businesses, non-profit organizations, and/or farms - Removal of architectural barriers - Housing rehabilitation - New housing construction (under limited circumstances) -' Code enforcement - Histori~ preservation - Commercial or industrial rehabilitation - Special economic development _X_ Special activities by subrecipients .-,.---. - .. "____ .H_____ " , 2005 CDBG Application Organization: Senior Volunteer Services X Public services -- - Planning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences ifthe proposed projector program is not funded in' the next year? We are always putting the fore mentioned projects on the back burner; I would like to see them fly this year. Mainly adding security to ones life from fraud,:scarns,abuse, fright of the unknown. Adding a flyer in Spanish, and generally being/giving acknowledgment to the great volunteer staff. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): Non-profit HRC using volunteers as non-paid staff. Interesting and challenging with very rewarding out comes, we function only with .fmancial support from the community. The money we received from CDBG has afforded our ,program to maintain its level of service in areas we other wise could not. I certify that the information in this application is true and accurate to the best of my knowledge and ability. , ~.i1&14e /0/-;;)'5 ho D,fe / < WANb4- MciQdll~P. ~~~ ':p {,V'edO, ( Printed or typed name l Title Note to aoolicant: ,Internal Revenue Service Department of the Treasury P. O. Box 2508 Date: April 20, 2004 Cincinnati, OH 45201, Person to Contact: Senior Volunteer Services Mrs. Bonnie Lawson #31-07572 660 Pismo St. Customer Service Representative San Luis Obispo, CA 93401 Toll Free Telephone Number: 8:00 a.m. to 6:30 p.m. EST 877-829-5500 Fax Number: 513~263-3756 Federal Identification Number: 77-0433542 Dear Sir or Madam: This is in response to the amendment to your organization's Articles of Incorporation filed with the state on November 10, 2003, regarding your organization's tax-exempt status'. In March 1998, we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501 (c)(3) of the Internal Revenue Code. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1 )(A)(vi). , This classification was based on the assumption that your organization's'operationswould'continue as stcled in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Retum of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a retum is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a retum is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $1 00 or more paid to each employee during a, calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, .and 2522 of the Code. r -~------"-- -- , .. 2006 CDBG Application Organization: South County Youth Coalition COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2006 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is 5:00 P.M., Monday, October 31, 2005. Applications must be received by one of the participating jurisdictions of the Urban County prior to close ofthe business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: ' (I) Please reviliw the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process.' (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: " Name: South County Youth Coalition Address (mailing and physical address requested if different): P.O. Box 371, Arroyo Grande CA 93421 'l~- Contact person/title: Cindy Blankenburg LJ.., ,",~ . .. .. -. Phone: 710-3794 ~ '. . .. " " - Fax: n/a " ;~" ;., .;~ " ..'. " . E-mail address: seecbgo@sbcglobal.net ''" ., . , . 2. Title/name/address of proposed project or program: Targeted Support for Children in Need 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. 2006 CDBG Application Organization: South County Youth Coalition Through the Targeted Support for Children in Need program, the South County Youth Coalition distributes scholarships to high-risk children in the South County area (including Pismo Beach, Grover Beach, Arroyo Grande, Oceano, and Nipomo). Targeted families lack the financial resources to provide for their children's basic needs and do not have enough money to pay for extra opportunities that give their children positive experiences. Providing for basic needs and expanding horizons are vital to our children's social, emotional, and academic development. Children who lack shoes, P .E. clothes, dental care, and transportation caunot even begin to learn at school. Once these basic needs are addressed, our children flourish through access to sports, field trips, summer camps, and other opportunities. Resilience research has found that whether children grow into healthy, stable adults is mainly determined by the presence or absence of protective factors, the supports and opportunities that buffer the effects of adversity and enable development to proceed. Protective factors make a more profound impact on the life course of children who grow up under adverse conditions than negative factors like stressful life events. Healthy youth development depends on deliberate policies, practices, and interventions designed to provide young people with needed supports and opportunities. The goal of Targeted Support for Children in Need program is to provide these supports and opportunities to children, increasing the protective factors in their lives. This includes helping all children to fully participate in school and to connect positively to adults and children within the community. The South County Youth Coalition raises funds to provide for these needs, as children are referred by school district and social service personnel. Over the past year, funding for this program has declined. Funds from the San Luis Obispo County Prevention Alliance that the Youth Coalition receives can no longer be used for this purpose. A donation from the Arroyo Grande Police Department has been cut due to budget constraints, and more families are suffering financially due to the ever-increasing cost of housing. None of these factors are expected to change in the near future, so the Youth Coalition is actively seeking other sources of funding for this program. ~. ProlITam Milestones Notify SCYC membership of grant award and distribute referral forms for December, 2006 Targeted Support to member agencies at December meeting. Send referral forms to all school counselors and school administrators December, 2006 Accept referral forms for Targeted Support from social service agencies, Ongoing, Dec. 2006 - school district personnel, and youth-serving non-profit organizations. Nov. 2007 Screen referrals. Obtain items needed by children and distribute via Ongoing, Dec. 2006 - referring agency. Write checks to appropriate entities as needed (ie: sports Nov. 2007 .team registration, parenting education tuition). Report expenditures to SCYC Board membership at regular meetings. Monthly, Dec. 2006 - Nov. 2007 Complete all expenditures. December, 2007 2006 CDBG Application Organization: South County Youth Coalition 4. Total amount of CDBG funds requested: $ 2.000 Please identify the jurisdiction(s) to which you are applying*: City of Arrovo Grande. City of Grover Beach. County of San Luis Obispo If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $500 City of Paso Robles: City of Atascadero: City of San Luis Obispo: City of Grover Beach: $500 County of San Luis Obispo: $1.000 County wide: *NOTE: ,If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 31, 2005. 5. Please describe the budget for the proposed project or program. Itemize aU'sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ 2.000 2. Other Federal fund(s) (please describe below) $ 3. State so~ce(s) (please describe below) $ 1.500 4. Local source(s) (please describe below) $ 5. Other funds (please describe below) $ 4.500 Total Revenues $ 8.000 -~ 3) State source is a subcontract from Lucia Mar Unified's "School Community Policing Partnership" grant from the CA Attorney General's Office and the CA Department of Education. 5) Other funds are from local fundraising and donations. b. Expenditures: List below by item or cost category. $8,000 Requests for assistance to provide support for high-need children. Items requested are obtained by volunteers and distributed via referring agencies. Scholarships are paid directly to organizations. 2006 CDBG Application Organization: South Countv Youth Coalition c., How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? There are no operation costs associated with this project. All labor is donated. South County Youth, Coalition volunteers send out referral forms to all school administrators and youth-serving agency personnel. As referrals are submitted, the Treasurer screens them to ensure that requests are appropriate. SAFE staff provide support for processing applications and work with Youth Coalition volunteers to obtain needed items (bus passes, clothing, etc.), and distribute them. For needs such as sports team registration and field trip fees, the Treasurer writes a check directly to the applicable agency. d. Will CDBG funds be used to matchlleverage other funds? List below funding sources and amounts and identify award dates of these sources. It is expected that CDBG funds will leverage additional local fundraising. Youth Coalition members will advertise the partnership with the CDBG entities to raise additional donations from service organizations and others. 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined,by the U.S. Department of Housing and Urban Development (RUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51' percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. I b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 2006 CDBG Application Organization: South County Youth Coalition 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 160 Person~useho~circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less ofthe County median-income)? 160 Person~useho~circle the applicable unit) , c. Of the total number of persons or households entered above, how many will be ~ low-income (eaming 50% or less of the County median-income)? 120 Person~useho~ circle the applicable unit) 8. Please provide the following information 'regarding the number of persons /households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 40 Person~useho~circle the applicable unit) b. Of the total number of persons or households entered above, how many will be -. low-income (earning 51% - 80% or less of the County median-income)? 40 person~useho~circle the applicable unit) c. Of the total number of persons or households entered above, how many will be ~ low-income (earning 50% or less of the County median-income)? 30 Person~useho~circle the applicable unit) 2006 CDBG Applicatio~ Organization: South County Youth Coalition 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The South County, Youth Coalition serves children from birth through age eighteen. For its scholarship program, the Youth Coalition targets low-income children and families in need of additional support to succeed in school and at home. Each child served is referred through involvement by school, non-profit agency, or County staff. Generally, services are already being provided to this child and their family, including social services, mental health services, and school counseling. Clients are referred specifically because the person making the referral believes that the assistance provided by this program will have a large impact on this child and their family. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) All children are referred by school district, County agency, and non-profit agency staff. These agencies all collect demographic data. As needed, the South County Youth Coalition requests this data from partner agencies. 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) All children are referred by school district, County agency, and non-profit agency staff. These agencies all collect income status data for their own prograin requirements. As needed, the South County Youth Coalition requests this data from partner agencies. 12. How will the clients benefit from this project? Children and families will benefit by having basic needs met and by increasing children's positive experiences within their community. The program will better integrate children by reducing their embarrassment at school when they don't have money for shoes, P.E. clothes, field trips, and yearbooks. It will provide new, healthy opportunities for children, including sununer camps and - sports participation. The program will ensure that older children receive the tutoring they need by providing SCAT bus passes so students can stay after school. It will support families by increasing parent effectiveness through Parent Project parenting education classes. In the long term, children and families will benefit by adjusting better to school and functioning more effectively as a family, which decreases truancy, juvenile crime, and foster care placements. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: Services will be maintained by this funding, rather than increased or expanded. a. What new programs and/or services will be provided? N/A 2006 CDBG Application Organization: South Countv Youth Coalition b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? N/A 14. Check any ofthe following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). - Acquisition of real property - Disposition of real property - Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) - Privately owned utilities - Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites - Interim assistance - Relocation of individuals, families, businesses, non-profit organizations, and/or farms - Removal of architectural barriers - Housing rehabilitation - New housing construction (under limited circumstances) - Code enforcement Historic preservation - - - Commercial or industrial rehabilitation - Special e,conomic development - Special activities by subrecipients , ~ Public services - Planning studies 2006 CDBG Application Organization: South Countv Youth Coalition 15. Describe the need and the degr~e of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? If the program is not funded, fewer children will have access to the supports they need to succeed. With fewer protective factors, more children will respond to their life events with negative behaviors at home, in school, and in their conimunities. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): The South County Youth Coalition is a community organization that advocates for, supports, and empowers children and families by promoting opportunities that build developmental assets. The goals of the Youth Coalition are to coordinate services, support agencies that provide direct services, advocate for support, and seek resources for children and families. The organization is an all- volunteer non-profit, with no paid staff. Members of the Coalition represent the Department of Social Services, SLO County Probation Department, Lifebound Leadership, Lucia Mar Unified School District, Arroyo Grande City Council, Public Health Department, Parent Project, Children's Services Network, South County Services Affirming Family Empowerment, South County Boys and Girls Club, Arroyo Grande Parks and Recreation, Grover Beach Parks and Recreation, Nipomo Healthy Start, SLO County YMCA, EOC TAPP, Exploration Station, Oceano Healthy Start, SLO County Drug and Alcohol Services, SLO Office of Education, and others. The organizational method used is a non-profit organization that is also a collaborative of all South County youth-serving agencies and stakeholders. This prevents duplication of services and ensures ' that information is widely distributed to children and families in need. I certifY that the information in this application is true and accurate to the best of my knowledge and ability. ~-W~~ (~~(lOS- Signa ' Dae Q., i (\~ ~\.n1\b~~ ~~1 r~sOY\ Printe or typed name Title 2006 CDBG Application Organization: South Countv Youth Coalition Note to applicant: The County and cities require all of this grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBGcfunded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: . Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420. . Marty Tracey, City Redevelopment Agency, City of Atascadero, 6907 EI Camino Real, Atascadero, CA 93422; (805) 470-3460. . Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805) 473-452. . Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. . Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., San Luis - Obispo, CA 93401, (805) 781-7170. . Tony Navarro, Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787. NONPROFITS' INSURANCE ALLIANCE OF CALIFORNIA ~ P.O. Box 8507, Santa Cruz, CA 95061 P: (800) 359-6422 Nonprofits'Insurance F: (831) 459-0853 Alliance of California A HEAD KIlINSw.NCE . . . A HEAlT fell NONPloms I COMMERCIAL GENERAL LIABILITY COVERAGE PART DECLARATIONS I PRODUCER: POLICY NUMBER:, 2005-09320 .NPO Neal-Truesdale, Inc. 1400 Madonna Road San Luis Obispo, CA 93405 NAME OF INSURED AND MAILING ADDRESS: South County Youth Coalition P.O. Box 371 JUToyoGrande, CA 93421 POLICY PERIOD: FROM 10/06/2005 TO 10/0612006 AT 12:01 A.M. STANDARD TIME AT YOUR MAILING ADDRESS SHOWN ABOVE BUSINESS DESCRIPTION: Coalition of Youth Oriented Organizations IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE COVERAGE AS STATED IN THIS POLICY. LIMITS OF COVERAGE: GENERAL AGGREGATE LIMIT (OTHER THAN PROOUCTS - COMPLETED OPERATIONS) $2,000,000 PRODUCTS - COMPLETED OPERATIONS AGGREGATE LIMIT ............................. $2,000,000 PERSONAL AND ADVERTISING INJURY LIMIT .................................................... $1,000,000 EACH OCCURRENCE LIMIT ................................................................................... $1,000,000 DAMAGE TO PREMISES RENTED TO YOU ......................................................... $100,000anyono promi.a. MEDICAL EXPENSE LIMIT ...................................................................................... 10,000anyona person ADDITIONAL COVERAGES: SOCIAL SERVICE PROFESSIONAL LIABILITY EXCLUDED - CLASSIFICATION(S) SEE ATTACHED SUPPLEMENTAL DECLARATIONS SCHEDULE G PREMIUM $990 FORMS ANOENDORSEMENTS APPLICABLE TO THIS POLICY ARE INCLUDED IN COMMERCIAL LINES COMMMON POLICY DEClARATIONS ~ ~ /f2. , COUNTERSIGNED: 10/17/2005 BY (AUTHORIZED REPRESENTATIVE) THESE DEClARATIONS AND THE COMMON POLICY DECLARATIONS, IF APPLICABLE, TOGEnfER WITH THE COMMON POLICY CONOmoNS, COVERAGE FORM(S} AND FORMS AND ENDORSEMENTS, IF AK'f, JSSUED TO FORM A PART THEREOF. COMPLETE THE ABOVE NUMBERED POLICY. NIAC - GL - NPO (00530) 2006 CDBG Application Organization: Lucia Mar Unified School District COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2006 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is 5:00 P.M., Monday, October 31, 2005. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Lucia Mar Unified School District, as fiscal agent for the South County SAFE Collaborative Address (mailing and physical address requested if different): Lucia Mar: 602 Orchard Street, Arroyo Grande, CA 93420. South County SAFE: 1086 Grand Avenue, Arroyo Grande, CA 93420 - Contact person/title: Lucia Mar: Linda Hogoboom, District Nurse South County SAFE: Laurie Morgan, Coordinator Phone: Linda Hogoboom: 474-3000 x.ll60 Laurie Morgan: 474-2037 !~"- , ,.....:-, Fax: Linda Hogoboom: 473-1587 ..., " ~.'''' '...... Laurie Morgan: 474-2025 ..., ...... - ~ ;//'-:--,.., -- E-mail address: Linda Hogoboom: Ihogoboom@lmusd.org ':::.:-.., .-... -- '...,.,. . ,. ..72'7'7':; Laurie Morgan: Imorgan@co.slo.ca.us ,-:: -... ~ ~, :. ....... --. -, ~" -.. .=---. .' ::':-" .......- ""'. , " ------- , --- - --- 2006 CDBG Application Organization: Lucia Mar Unified School District 2. Title/name/address of proposed project or program: South County SAFE Family Advocate Services, 1086 Grand Avenue, Arroyo Grande, CA 93420 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated andlor,describe the geographic area served by the program. Also, please include a schedule of project/program milestones. The South County SAFE (Services Affirming Family Empowerment) Collaborative is an integrated system of care for children and families. The mission of SAFE is: "working together in partnership with children and families to enhance independence, safety, and health at home, in school and in the community." SAFE is based on a community-based, three-tiered model incorporating intensive treatment services, intervention services and referral, and community prevention activities. SAFE was formed to address two needs: to make non-profit and government services more accessible to South County residents, and to have greater communication between agencies to better serve families. Partner agency staff now share space at three locations in South County (Oceano, Nipomo, and Grand Avenue), greatly reducing travel time for families who formerly had to find transportation to San Luis Obispo. This has also dramatically increased communication, as staff from collaborating agencies now share an office, work in their clients' communities, and have easy access to children's schools. SAFE partners include Family Care Network, Inc.; Healthy Start; Women's Shelter Program of San Luis Obispo; Lucia Mar Unified School District; P.O.P.S. (positive Opportunities for Parenting Success); Economic Opportunity Commission's Homeless Outreach; San Luis Obispo County Departments of Drug & Alcohol Services, Mental Health, Public Health, Probation, and Social Services; Tobacco Control; and South County Youth Coalition. The Family Advocates connect the SAFE Collaborative to the community, providing interventioll -. services and referrals. These staff are experts in the resources available to families. They help families obtain everything from food to beds, provide Spanish interpretation and translation, visit homes and schools, make referrals, help obtain transportation, and generally act as a safety net for struggling families. Each Family Advocate works with approximately 320 families each year. One Family Advocate is based at the Nipomo Healthy Start facility at Dana Elementary; one serves Grover Beach and Arroyo Grande from the Department of Social Services Office on Grand Avenue; and one is split between Grover Beach! Arroyo Grande and Oceano, serving Oceano from the Oceano Healthy Start facility across from Oceano Elementary. The CA Office of Child Abuse Prevention provides funds to San Luis Obispo County. These funds are used by the SAFE Collaborative to provide Family Advocate services to South County residents. However, these funds have been cut this year. Half of a Family Advocate position is at risk of being eliminated, reducing SAFE's ability to help families in need. SAFE partners have all faced large budget cuts and are struggling to find local funds that will sustain this vital position. 2006 CDBG Application Organization: Lucia Mar Unified School District 4. Total amount of CDBG funds requested: $5.000 Please identify the jurisdiction(s) to which you are applying*: Grover Beach. Arrovo Grande. San Luis Obispo County If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $1.000 City of Paso Robles: City of Atascadero: City of San Luis Obispo: City of Grover 6each: $1.000 County of San Luis Obispo: $3.000 County wide: *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 31, 2005. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ 5.000 2. Other Federal fund(s) (please describe below) $ 3. State source( s) (please describe below) $ 8 1.900 4. Local source(s) (please describe below) :$ 5. Other funds (please describe below) $ I 1.000 Total Revenues $ 97.900 2. State Funds: The state Office of Child Abuse Prevention provides funding to San Luis Obisp.o County. This is allocated to the Family Advocate Program of the South County SAFE Collaborative. 5. Other Funds: SAFE Collaborative partners are currently reviewing proposals to find continuing funding for this position. A total of$16,000 is needed to prevent a full-time position from being cut to half-time. We anticipate that the remaining $11,000 needed will be funded by Lucia Mar Unified or another SAFE Collaborative partner. 2006 CDBG Application Organization: Lucia Mar Unified School District b. EXDenditures: List below by item or cost category. Family Advocate Salaries (including benefits), $32,000 per staff, 3 staff (10 $96,000 month position): Local travel mileage 1,260 Cellular phones 240 Training 400 Family Advocate positions and associated expenses are paid by the Economic Opportunity Commission (EOC) using funds from the CA Office of Child Abuse Prevention. , c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? Operation and maintenance costs are currently being paid by the members of the South County SAFE Collaborative. Staff are co-located at the DSS Building on Grand A venue, where the Department of Social Services subsidizes rent and custodial services. Lucia Mar Unified School District provides office space and custodial services for the Nipomo and Oceano sites. Each partner provides funding for supplies and telephones. CA Office of Child Abuse Prevention funds pay for Family Advocates' mileage, cell phones, and training. d. Will CDBG funds be used to match/le~erage other funds? List below funding sources and amounts and identify award dates of these sources. Yes, CDBG funds will match additional funding ($1l,000) that is needed to keep the Family Advocate program operating at its current level. Funding sources are in the process of being identified. CA Office of Child Abuse Prevention funds will continue to fund the program, as well. 6. Does the proposed project or activity meet one ofthe three national objectives of the ~ CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. ' a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area ofthe County or participating city, at least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. At least 85% of families served by the SAFE Family Advocates have incomes below 80% of the County median. Families live in Arroyo Grande, Grover Beach, and the unincorporated areas of San Luis Obispo County. 2006 CDBG Application Organization: Lucia Mar Unified School District b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the cOmlnunity, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7. Ifthe project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 900 Person~useho~circle the applic!!ble unit) b. Of the total nufnber of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 225 Person~useho~circle the applicable unit) - c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 540 Person~useho~circle the applicable unit) 8. Please provide the following information regarding the number of persons /households who will directly benefit from the funding requested in this application. a. Total number of persons or households ~ho will directly benefit from the CDBG funds (regardless of income group): 45 Person~useho@ix circle the applicable unit) I I 2006 CDBG Application Organization: Lucia Mar Unified School District b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? 11 person~useho~circle the applicable unit) c. Of the total number of persons or households entered above, how many will be verv low-income (earning 50% or less of the County median-income)? 27 Person~useho~circle the applicable unit) 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Families and children served by SAFE range from very low-income families in need offood and shelter to severely dysfunctional families facing interventions such as foster care. Approximately 60% of families are very low-income and require basic necessities. Another25% of families are low-income and also need assistance to remain in this high-rent region. Children come to SAFE needing mental health care and skills to succeed in the school environment. Parents often need parenting support, mental healt\1 care, stress management skills and/or life skills. Family Advocates primarily serve very low-income families, as they are most in need of community resources for daily survival. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) , Demographic information is collected on an intake form when a family is referred to the SAFE Family Advocate. 11. How do you currently document incom!l status of each client? (Example: very low,low.:: and moderate-income) Family Advocates collect information about the services that clients receive. These services indicate the income status ofthe client (Medi-Cal, Food Stamps, CaIWORKS). Partners can also provide aggregate income data about clients, including Free and Reduced Lunch enrollment. 12. How will the clients benefit from this project? Approximately 170 families each year are served by the Family Advocate in the half-time portion that would be eliminated. These families will benefit greatly from Family Advocate services that would otherwise not be available. They will be helped to find needed housing, clothing, fuod, medical care, transportation, and household necessities. Families will be assisted with accessing SAFE mental health and social service and with obtaining health insurance. Parents receive Spanish interpretation whenever needed, including situations with teachers, legal proceedings, doctors, 2006 CDBG Application Organization: Lucia Mar Unified School District pharmacies, and banks. Most important, Family Advocates help families to follow through with their plans, ensuring that families obtain the resources needed to keep their children safe and healthy. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: CDBG assistance will help to retain the current level of services. a. What new programs and/or services will be provided? N/A b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? N/A .. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations' and the Guide to Eligible CDBG Activities). - Acquisition of real property - Disposition of real property - Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) - Privately owned utilities ~ \ - Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance - - Relocation of individuals, families, businesses, non-profit organizations, and/or farms Removal of architectural barriers - - Housing rehabilitation - New housing construction (under limited circumstances) Code enforcement - - Historic preservation --_...~.._.- 2006 CDBG Application Organization: Lucia Mar Unified School District - Commercial or industrial rehabilitation - Special economic development - Special activities by subrecipients ~ Public services - Plauning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The need is acute - 170 families would not be served if the position, is dropped to half-time. There is an enormous need for these services within our South County communities. Of the 11,000 children in the Lucia Mar school district, 900 were served last year by SAFE. Families are growing increasingly in need of support services as rent and gas prices keep increasing. Our area's low wages, combined with the high cost of housing, means that many citizens do not have enough money to obtain the basics they need to survive. Many children are referred to SAFE because of abusive and neglectful home situations. SAFE partners work together and with the families to keep these children safe. Children are also referred to SAFE when they are creating trouble and not attending school. SAFE staff work to address the problems that are causing the truancy and law-breaking, from unaddressed mental health issues to family gang involvement. If funding for this program is reduced, 170 children will not have the intervention that they need to stay safe, healthy, in school, and out of trouble. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): South County SAFE is a collaborative of non-profit agencies, County Departments, and the school district. Each partner contributes what they can financially, and each partner contributes their own personnel. SAFE is not an incorporated entity and does not have the ability to take in or disperse funds. Therefore, the Lucia Mar Unified School District is applying for CDBG funds as a fiscal agent for SAFE. - 2006 CDBG Application Organization: Lucia Mar Unified School District Because SAFE is not incorporated, it caunot hire staff. Family Advocate positions are hired by the Economic Opportunity Commission (EOC). San Luis Obispo County subcontracts the CA Office of Child Abuse Prevention funds to EOC. This makes it possible for the South County SAFE Collaborative to hire these positions. Should this CDBG grant be funded, Lucia Mar Unified would subcontract the funds to EOC to retain the Family Advocate position. I certify that the information in this application is true and accurate to the best of my knowledge and ab& tb J~ 1.0/31/05 Signature~ " Date -.-11~ \-\o~~ \))"::,~L-\ ~'$'c:;e.. Printed or typed n e Title Note to applicant: The County and cities require all of this grant recipients to maintain general liability; automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. . , Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of , the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: . Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420. . Marty Tracey, City Redevelopment Agency, City of Atascadero, 6907 El Camino Real, Atascadero, CA 93422, (805) 470-3460. --~-- 2006 CDBG Application Organization: Lucia Mar Unified School District . Janet Reese, ,Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805) 473-452. . Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. . Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. . Tony Navarro, Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787. - . -,- j"'" /~_.'-~ .',,' ',,',: " . '-~I " ...~~ . ": .,' "" 2006 CDBG Application Organization:Community Counselin~/C;~nter_' Jc. ' '0, I <) . . '-.../7'1., ...... 1 . ~., COUNTY OF SAN LUIS OBISPO ,:,,'. C'~, ~ <:<, ,",,'- " -,'" '-, COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM: ",.., cI APPLICATION FOR FUNDING DURING 2006 PROGRAM YEAR" ,,:. ',' j c'" (Attach additional sheets if necessary) '. <:.C, ., " To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is 5:00P.M., Monday, October 31, 2005. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staffwith any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. ' Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Community Counseling Center Address (mailing and physical address requested if different): 1129 Marsh St., San Luis Obispo, CA 93401 Contact person/title Binah Polay, Executive Director Phone: 543-7969 , Fax: 543-0859 E-mail address bpolay@cccslo.com: 2. Title/name/address of proposed project or program: Community Counseling Center - Therapy for low income county residents Main Office: Clients also seen in Atascadero, Grover Beach, 1129 Marsh St. Oceano, Morro Bay, Los Osos, Nipomo, San Luis Obispo, CA 93401 Arroyo Grande, & San Luis Obispo 2006 CDBG Application Organization:Community Counseling Center 3. Please describe the proposed, project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. We are a safety net Mental Health provider for short-term, low~cost counseling for individuals, couples, and families who are uninsured or who otherwise are not able to afford counseling. Because our clients are not severely mentally ill but are people with stress, depression, anxiety or other problems due to life situations, relationship or parenting problems, they are not accepted at County Mental Health or any other non-profit agency in San Luis Obispo County. These agencies refer many of our clients to us. People with more money or those with insurance that covers counseling services can afford to pay for a private therapist. Our therapists are state licensed professionals who volunteer their time to help their community, working through CCC. The mental health of individuals and families is a vital part of a community's health, affecting work performance, domestic harmony, financial stability and community safety. Our clients, in the past year, had an average monthly household net income of $1,388. They paid an average of $16/counseling session. Because CCC therapists see clients in several locations throughout the county, low-income clients find it easier to receive the therapy they need. Last year, CCC clinicians worked with about 400 clients who sought help because of problems that were barriers to their ability to function as productive members of our community. An additional 200 clients, approximately, were referred to other agencies or to private therapists because they had needs beyond the scope of the work of the agency. In fiscal year 2004-05, 31 clients lived in Arroyo Grande. In the first quarter of this fiscal year, there were an additional I 0 clients counted who live in Arroyo Grande. Our newest program, started in Sept. of2005, provides therapy services for Spanish speaking clients. We expect to see an increase of at least 20% of Latino clients this fiscal year. Because ofa grant from the California Endowment, we have been able to put significant staff time into recruiting new volunteer clinicians and in providing information about our services to those who need them. We expect to see a 30% increase in our client numbers in all categories by the end of this fiscal year. The agency main office and site of most therapy, is in San Luis Obispo. Arroyo Grande clients can be seen in the private offices of I)Leslie Barton -150D South 6th St., Grover Beach; 2)Oceano Safe Schools -ISH 19th St., Oceano; 3)Ken Helfant- Oceano; 4)Safe Schools -920 Tefft, Nipomo, 5)Laurie Riefsnyder - Nipomo; 4. Total amount of CDBG funds requested: $ 10,500 Please identify the jurisdiction(s) to which you are applying*: Arroyo Grande, Atascadero, Grover Beach If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $3500 City of Paso Robles: City of Atascadero: $3500 City of San Luis Obispo: City of Grover Beach: $3500 County of San Luis Obispo: 2006 CDBG Application Organization:Community Counseling Center_ *NOTE: If you are' applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 31, 2005. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $10,500 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 122,096_(1) 5. Other funds (please describe below) $ _29,438 (2)_(3) Total Revenues $ 162,034 (I) Client fees - $40,000 (2) CaliforriiaEndowment grant: Donations 9,600 $29,438 Fundraising 33,600 Workshops 5,200 (3) Donated professional therapist Local Grants 33.696 volunteer time equal to about $180,000/year $122,096 b. Expenditures: List below by item or cost category. Salaries & payroll taxes $ 79,084 Accounting & Audit 6,390 Fundraising 3,500 Communication Services 4,000 UtilitieslRentlInsurancelMaintenance 34,057 CopieslNewsletter/ AdvertisingIPostage 5,470 Office Supplies 4,436 Strat. PlanninglTherapist Recruitment! Trainings 21,097 Misc. Exps. 4.000 $162,034 c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? See section (a) Revenues. Client fees are collected throughout the year, fundraising projects and donations are ongoing throughout the year, most grants as listed have been approved. d. Will CDBG funds be used to matchlleverage other funds? List below funding sources and amounts and identify award dates of these sources. No 2006 CDBG Application Organization:Community Counseling Center_ 6. Does the proposed project or activity meet one ofthe three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S, Department of Housing and Urban Development (RUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated , slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. ~ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major , catastrophes or emergencies such as floods or earthquakes. 7. If the project or program is designed to meet the national objective lif providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Totai number of persons or households ~ho will benefit from the project or program (regardless of income group): _720 --SousehOldS(CirCle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? Personslhouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? _ALL- 720_ 0rs~~useholds (circle the applicable unit) 2006 CDBG Application Organization:Community Counseling Center_ 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): _ALL -720 0rs~ouseholds (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? personslhouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be YID low-income (earning 50% or less of the County median-income)? _ALL-720_ ~rs~ouseholds (circle the applicable unit) 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled person~, migrant farm workers, battered spouses, etc.) Our clients are low income people of any age who are in need of professional therapy and not served by any other agency. Because of their income and/or lack of insurance, they also can not afford to pay for a private therapist. 10. How do you currently collect demog~phic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) Number of clients, gender, individualvs. couple vs. family, where they live, what their Household income is, nature of services provided, ethnicity, age. 11. How do you currently document income status of each client? (Example: very low, tow- and moderate-income) At intake, clients tell us their monthly net income. We record the dollar amounts. 2006 CDBG Application Organization:Community Counseling Center_ 12. How will the clients benefit from this project? Clients will be helped to reduce the results of traumatic and stressing incidents. They will be helped to fmd better ways to relate to their families and work situations and be helped to find better coping strategies. Better work performance, domestic harmony, fmancial stability, and community safety often follow the alleviation of mental health problems. 13. Will the services offered by your organization increase or expand asa result of the CDBG assistance? If yes, please answer the following questions: Our services are expanding, but not directly due to CDBG assistance. a. What new programs and/or services will be provided? b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? With the addition of our new Spanish language services in Sept. 2005, we expect at least a 20% increase in Latino clients. We also expect a 30% increase in all clients served this fiscal year. 14. Check any of the following eligible activity categories that apply to thecproposedproject or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). - Acquisition of real property - Disposition of real property - Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or insta1lation) - Privately owned utilities - Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites - Interim assistance - Relocation of individuals, families, businesses, non-profit organizations, and/or farms - Removal of architectural barriers - Housing rehabilitation - New housing construction (under limited circumstances) 2006 CDBG Application Organization:Community Counseling Center_ - Code enforcement - Historic preservation - Commercial or industrial rehabilitation - Special economic development - Special activities by subrecipients X Public services -- - Planning studies 15. Describe the need and the degree of urgtlncy for the proposed ,project or program. What would be the consequences if the proposed project or program is ,not funded in the next year? Ifwe are unable to find an alternate source of funding, we might have to decrease one of our staffpositions. Since we only haveZY. paid staff members, this would have a large impact on our ability to serve agency clients. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple gi-oup, public agency, non-profit, for-profit, experience in operating similar programs, etc.): Community Counseling Center is a non-profit agency. Formerly named Family Services Center, the agency has been in business for 37 years in this county. Every one of our 38 professional therapists is a volunteer. We have been nationally recognized for being the only such agency to use all volunteers to provide clinical services. All clinicians are either state licensed or working under supervision to earn their state license. I certifY that the information in this application is true and accurate to the best of my knowledge and ability. y~ ~~ 10 ( !1/0,r Signature Date Binah Polay Executive Director Printed or typed name Title 2006 CDBG Application Organization:Community Counseling Center_ Note to applicant: The County and cities require all of this grant recipients to maintain general liability, automobile and workman's compensation insurance with limitsofnot less than $1 million*. Provide documentation regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verifY limits. Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certifY to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: . ,Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (p.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420. . Marty Tracey, City Redevelopment Agency, City of Atascadero, 6907 EI Camino Real, Atascadero, CA 93422, (805) 470-3460. . Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805) 473-452. . Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. . Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. . Tony Navarro, Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787. --~ -- - -------------- .----- ---- ^-_. - --- -<- -- - - ~ -------- ---- -- NONPROFITS' INSURANCE ALLIANCE OF CALIFORNIA iIJ P.O. Box 8507, Santa Cruz, CA 95061 P: (800) 359-6422 Nonprofits' Insurance F: (831) 459-0853 Alliance of California A HEAD FOt NSU2ANCE...J.. 11001 fOl NOtm(lfIl~ , I COMMERCIAL GENERAL LIABILITY COVERAGE PART DECLARATIONS PRODUCER: POLICY NUMBER: 2004~0117 -NPO Neal-Truesdale, Inc, 1400 Madonna Road RENEWAL OF NUMBER: 2003~0117 -NPO San Luis Obispo,CA 93405 NAME OF INSURED AND MAILING ADDRESS: Community Counseling Center of San Luis Obispo County 1129 Marsh St San Luis Obispo, CA 93401-3323 POLICY PERIOD: FROM 12/20/2004 TO 12120/2005 AT 12:01 AM. STANDARD TIME AT YOUR MAILING ADDRESS SHOWN ABOVE BUSINESS DESCRIPTION: Social service organization IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE COVERAGE AS STATED IN THIS POLICY, LIMITS OF COVERAGE: GENERAL AGGREGATE LIMIT (OTHER THAN PRODUCTS - COMPLETED OPERATIONS) $3,000,000 PRODUCTS - COMPLETED OPERATIONS AGGREGATE LIMIT ..........................,. .$3,000,000 PERSONAL AND ADVERTISING INJURY LIMIT ................................................... $1,000,000 EACH OCCURRENCE LIMIT $1,000,000 FIRE DAMAGE LIM IT .... ...., ...................................................................'........................,..........................'.....................................'........... $300,000 anyone fire MEDICAL EXPENSE LIMIT . .... .... ......,.. .... .... ....., ... ........ ........ ...... ... ..... .... .... .... ...".... 1 0,000 anyone person ADDITIONAL COVERAGES: SOCIAL SERVICE PROFESSIONAL LIABILITY AGGREGATE LIMIT ........................................................................................ $3,000,000 EACH OCCURRENCE LIMIT ; ..,...................,...'.................................................. $1,000,000 CLASSIFICATION(Sl SEE ATTACHED SUPPLEMENTAL DECLARATIONS SCHEDULE G PREMIUM $3,480 FORMS AND ENDORSEMENTS APPLICABLE TO THIS POLICY ARE INCLUDED IN COMMERCIAL LINES COMMMON POLICY DECLARATIONS ~ c!. /fl. COUNTERSIGNED: 12/1412004 BY (AUTHORIZED REPRESENTATIVE) THESE DECLARATIONS AND THE COMMON POUCY DECLARATlONS,IF APPUCABLE. TOGETliER WITH THE COMMON POUCY CONomONS. COVERAGE FORM(S) AND FORMS AND ENDORSEMENTS, IF ANY, ISSUED TO FORM A PART THEREOF,'COMPLETE THE ABOVE NUMBERED POLICY. NIAC - GL - NPO (00530) IN] IE Wi! ~ IL IE T T [E:~ - F A LL 2 0 0 5 COMMUNITY OUR MISSION: COUNSEUNG To help bull~ an~ support emotIonally strong famIlIes CENTER In~lvl~uals. an~ comn:un1ty through confl~entlal. affor~;ble 1129 MARSH sr. counseling. ecluc~tlon, <loci aclvocacy. SAN LUIS OBISPO, CA. Binah's Byline: These clients did not meet County Mental 93401 These are busy, and exciting times Health's criteria of being severely mentally 805-543-7969 at Community Counseling Center. We are impaired. Nor could they afford to pay for www.CCCSLO.com about to launch our Spanish speaking private therapy. They were our friends, counseling services. Our agency brochure family members, and neighbors who STAFF: has been translated Into Spanish: We now needed that extra have 4 bilingual/bicultural volunteer help to make their Executive Director clinicians and we are looking for more. We lives better. Binah Polay will begin accepting Spanish speaking As I write this, we R.ecruitment CoordinAtor clients this month. are daily hearing Jason Reed Our north county office, shared about the horrors of A..lmi". Assistant with UNK and other agencies, is being Hurricanes Katrina Jeff Bringle used and plans are in progress to share a and Rita. I imagine south county space in 2006. We have a that we will likely Board of ~irectors: continuing education workshop for never know the full , , count of the dead. I am also sure that we clinicians about child therapy scheduled in President Sept. and an elder therapy workshop will never know the full extent of the Nick Thllle scheduled in Oct. Look for our mailings on emotional trauma and how that trauma Vice-President these workshops or contact the CCC office continues to impact each person's life after Ann Marie woOd if you don't receive one. There ate now this Is ail over and the property is cleaned Treasurer fIVe counseling groups and soon to be six up and rebuilt. AI Amaral every week at CCC on specific topics. At a recent meeting of the United Way Secretarv Please see the groups listed on page 4. non-profit: committee, we were asked how Please use the car wash certificates In our agencies could help if Camp Roberts Lucinda Borchard this newsletter. Keep the coupons in your were to be used as an evacuation sight for hurricane survivors. without hesitation I Santos Arrona car for easy access. CCC will get a , donation of 15% of the money paid with was able to volunteer CCC for counseling Richard Equinoa these coupons, including car washes ~nd to the survivors. Bill Fletcher details. This is an easy way to support I knew that our volunteer therapists and Barbara George CCC. Watch also for our membership others who are not yet volunteering would step forward to do what was needed. We Ron Griffen mailing by early November. will not be called upon In this way after all Nancy Hay In fiscal year 2004-5, CCC saw 526 since. our local military camps will not be clients, with 352 of them going to Intake used as evacuee sites. Mary Ellen Lewis and the rest referred to other agencies and We are, however, offering our services to Robert C. Palmer, M.D. private therapists. those who are evacuees here In our Ann Schiebelhut county. (Please see Byline, Pg.2) BYUNE lcont. from alae 11 ~~. ~ COlVIMUNI'I'Y I have been wondering how we & COUNSELING would face a similar unimaginable CENTER event In our lives. Yet, many people do, on an Individual scale. And they come to CommunityCounseling Center for help in putting the pieces of their lives together. San Luis Obispo County is so COt.1l>4uNJry COUN6bUNCj a;NrbR ~b fortunate to have all the volunteer UNDA PO\Vl:Rb \VITlJ ~ \1/iNNbJ2.'b clinicians who keep Community = T1f1CA n;. fRtIt.1 TU6. DRJ;;M1lR1P RAfflj;. Counseling Center going, who do the The Gt<lnc:l Prize lOr this annual actual work with our clients. func:lraiser is a $1.000 tt<lvel certificate. Community Counseling Center is also so fortunate to have such a wonderful group of volunteer board members The Dream Trip raffle was held on July 22. Only 500 tickets were sold. who work very hard to keep our doors Each ticket buyer had a chance to win the Grand Prize Dream Trip with a open. I am so proud to be associated with $1,000 Travel Certificate. In addition, there were five second place prize this agency that provides so much for winners: the residents of our county. Second Place Prizes: This newsletter Is made possible by funding 6 Personal Training Sessions from Guaranteed Fitness - Kathy O'Brien from the followlngagendes: SAN LUIS OBISPO COUNTY 2 tickets for 2005 Cal Poly Men's Basketball- Cara Crye ~ CoMMUNITY 1 hour massage by Maya Andlig of Philosophy Salon & Nurturing and FoUNDATION 1 hour massage by Cynthia McCabe of Body&' Soul Bcx:IywOrks - Pat Harris Wine Tasting for 6 ,plus Guided Tour at Tolosa Winery - stefanle stever . The California J!ndowment . 1 hour plane ride piloted by Nick Thille - Lesley Axtell CONGRA TULATIONS TO ALL OUR WINNERS! Grant Awards This Year three support groups for lesbians, continuation of selVices from Norcast CCC is the recipient of an 18 gay males, and tran~nder people. that should stili save us money over month grant from the California ourprev~spro~de~ Endowment. The grant has the major In May of 2005, Community Once again, the Oty and goal of helping CCC ~bulld capacity," Counseling Center was awarded a County of San Luis Obispo, the Bull meaning to Increase the number of one year selVlce grant from Foundation, and the United Way are clients and volunteer therapists, to Norcast Communications, a local very generously supporting CCC's increase our services to those who telecommunications and Internet work. are Spanish speaking and to the service provider. The grant proVides elderly, to put on Continuing for unlimited local calls, limited free Wish List: Education Workshops for clinicians. long distance calls, free website CCC has also received a second hosting with email and a free DSL 1. Black 8( White copier. annual grant from the Community internet connection; These free 2. Plain paper lax machine. foundation to provide selVices to the services are saving us approx. $184 3, Lightweight. light c:luty. upright , V'lcuum c1e<lner. lesbian, gay male, bisexual, and per month while the grant is In transgender community. This grant effect. 4. Ac:lobe Acrob<lt Software money is being used to provide At the end of the grant period we ple<\se C<l1I 543-7969 Continuing Education Workshops and will be able to negotiate a - Community Counseling Center (CCC) has recently welcomed four new Nick Thillo board members: Richard Equinoa, Board President Barbara George, Ron Griffen and Mary Bien Lewis. . They each bring great experience, new insights, and further strengthen a great board. We are pleased and excited to have them join us. The board has been working on a strategic ~nnlng process funded by a grant m the California Endowment that has Identified areas for growth, better reaching the community, and better , . measuring how well we are doing In serving the community. As part of the process, several committees have been developed with different scopes of work. These committees have members from the board and also from the community at large. If you would like to volunteer to be a member of one of the committees (event fund raising, major donor fund raising, grant writing, organizational development, marketing and PR, and program), (pictured left to right: Lucinda Borchard, Board Secretary; Sanlos AITona, Mal)'8len Lel\is, former please call Binah at the Community Board member Maureen Sallzer, Ann Marie Wood, Board Vice-Presiden~ Ann Schiebelhul, Nancy . Counseling Center office, 543-7969. Hay, Nick Thin., Board Presidenl; Dr. Robert Palmer, Richard Equinoa, AI Amaral, Board Treasurer. It Is a pleasure and an honor to work Not pictured: Ron Griffin, Barbara George, Bin Retcher,) with the wonderful team at the . . . ,Communlty,Counsellng Center Community Counseling Center's This is an easy way, with minimal time commitment on '~~~~dT!lJ your part, to support Community Counseling Center and 'Wiil ~ra' ~--~l help us raise much-needed funds. l. 1 ua ('gta'fi. ~a~) .,"d,=~ .~==",}~ .~c.,>,,' EbaY, the online auction service, has a non-profit . program that allows us to accept donated ltems* and *Items that sell best: sell them on the internet with all resulting proceeds going "Vintage porcelain, pottery, glassware with maker's directly to Community Counseling Center. ,These items will most likely be found lurking among label or I.D. stamp. the stuff that lives In your closets and garages and "Sports memorabilialspoitscards; especially if they follows you when you move, stuff that you haven't usedjtouched In years, haven't missed, and In some have a certified autograph. cases forgotten you even had anymore. "Vintage kitchenware items from the '60'5 Note: There l<l!i!! be someone In Minnesota that can't and before such as bowls/utensils/canisters live without your uWelcome Back Kotter" keychain. made of aluminum, copper, bakelite or steel. If in doub~ a to make a donation, ~ease call me (Jeff @ 543-7969) and I'll help you decide.Thanks! "Sterling silver items such as spoons/creamers/tableware. (All donations to be accepted or rejected at time of , donation by CCC staff, no items are to be left at "Old jewelry; watches; coins; metallunchboxes. ccc without staff approval. Items that do not seJ/ wil/ be picked up by the donor.) Community Counseling Center Weekly Support Groups ,- GROUPS FUNDED BY SAN LUIS OBISPO-COMMUNITY FOUNDATION 'GROWING TOGETHER GRANT' Gay/Bisexual Male Support Group** . Time: Tuesday Evenings from 6:30-7:30 PM Fee: None " Facilitated by: Conrad Mendoza, Marriage and Family Therapist Trainee LesbianlBisexual Female Support Group** Time: Wednesday Evenings from 6-7 PM Fee: None Note: NOT a "drop-in" group. Please call to sign-up in advance. Fooilitated by: Licensed Marriage and Family Therapist. Transg'ender Support Group** . Time: Thursday Evenings from 6-8 PM Fee: None Fooilitated by: June Wiest, Licensed Clinical Social Worker TOPICS DISCUSSED INCLUDE: The coming-out process; relationship issues; social isolation; discrimination. PLEASE CALL 543-7969 FOR MEETING AVAILABILITY BEFORE ATTENDING Anqer Manaaement SUDpOrt GroUD** Time: Thursday Evenings from 6:30-8 PM Fee: $5 Der session Note: NOT for individuals currently in a domestic violence situation and/or for people seeking court mandated treatment. -ParticiDants must comDlete an Intake session before admittance.- Fooilitated by: Bill Baldridge, Licensed Clinical Social Worker, Issues Addressed: General anger management issues"contribu'tingto"'stra1i1ed'- ~'~- ,...,.~..; .J_ relationships, depression, anxiety and other health problems. CODing With Your Aaina Parents Time: Saturday mornings from 10 - 11:30AM Fee: $5 Der session Fooilitated by: Shelly Blanc, MSW Trainee Topics Addressed: How to cope with caregiver burnout; community resources and programs for seniors; legal issues related to seniors. Location: Atascadero . Guest Speakers: TBA Hurricane Survivors Support Group** Time 8r. Dates: TBA Facilitated by: Mary Bienkowski, MFT Issues Addressed: for survivors and loved ones who have been affected by the aftermath of recent hurricanes. I **GrouDs meet at CCC San Luis:~bisDO unless otherwise noted** I If you're Interested In attending one of our support groups, please call (8051 543-7969 to sign up In advance or obtain more Information. Community Counseling Center 1129 Marsh st. San Luis Obispo, ca. 93401 www.cccslo.com - .... .... - -- - ... -- .... - - -- -- .... -- .... -- - SUNSET NORTH CARWASH - COMMUNITY COUPON I Bring this coupon to any of our 3 locations and we will donate 15% of the total sale to your organization! I c,..:: Participating Organization Nal1J.~: Community Counseling center I 3 Car Wasl:1 Locations Near You: , ;; .. I Arroyo Grande: 1198 Grand Ave. Phone: 805-4'89--8455 . I San Luis Obispo: 1023 Marsh St. Phone: 805-54.3-6943 San Luis Obispo: 2110 Broad St. Phone: 805-54~.~2110 I Coupon Expires December 31, 2005 CASHIERS: Please attach receipt of sale to this coupon and file in box~ I .... - - - - - - - - - - - - - - -- - - - - - - - - - - .... - -- .... -- - - -- - - SUNSET NORTH CARWASH ,. COMMUNITY COUPON I Bring this coupon to any of our 3 locations and we will donate 15% of the total sale to your organiza~ig,~! I Participating Organization Name: Community Counseling Center I 3 Car Wash Locations Near You: I . . . Arroyo Grande: 1198 Grand Ave. Phone: 805-4'89~~455 . I San Luis Obispo: 1023 Marsh St. Phone: 805-54~c6943 San Luis Obispo: 2110 Broad St. Phone: 805-54~~2110 - I Coupon Expires December 31,2005;' CASHIERS: Please attach receipt of sale to this coupon and file in box. I \ - - - - - - - - - - - - - - - - - - - -- .- - - - - - - - - - - - -- - - - SUNSET NORTH CARWASH - COMMUNITY COUPON I Bring this coupon to any of our 3 locations and we will donate 15% of the total sale to your organizati~n! I Participating Organization Name: Community Counseling Center I I 3 Car Wash Locations Near You: I . - - Arroyo Grande: 1198 Grand Ave. Phone: 805-4'89-8455 I San Luis Obispo: 1023 Marsh St. Phone: 805-543-6943 San Luis Obispo: 2110 Broad St. Phone: 805-54~-.2110 I Coupon Expires December 31, 2005 CASHIERS: Please attach receipt of sale to this coupon and file in box. I - - - - - - - - - - -- -- - - - - - - busana Ayala. Trainee Nancy !Jay. tv1b\V:PhD. biLvia Orl:iz. PhD. l?iLL l?aLdridge. LCb\V \(en !JeLfant. PhD. Vicki P obor. tvl FT Lori I?arazza. tvl FT blvera !Jornung. LCb\V Laurie Riefsnyder. PhD. Leslie I?arl:on. tvl FT Robin Inouye. tvlFT Connie Rodgers. tvl FT tvlary l?ienkovJski. tvlFT Liz Johnston. LCb\V bandra bheLton. LCb\V .. bheLLy I?lanc. tvlb\VTrainee Anne \(eLlogg, tvlFT bhirley bummers. LCb\V busan I?rown. tvlFT David Lichti.lntern bteve Thayer. tvlFT T onya I?urch. tvl FT !Jeidi Lewin-tvliLLer. tvlFT Rod TreusdeLL Intern Carole I?urns. tvlFT Ly-Lan Lofgren. Intern Ole Von Frausing-I?orch. tvlF1 \Vendy ClodfeLter. tvlm tvlary tvlaLik. PhD. June \Viest. LCb\V bara Cress. LCb\V Dawn tvlanalo,tv1b\V Trainee tvlarian \ViLLingham. Intern Catherine Currie. LCb\V Conrad tvlendoza. Trainee Nancy \Vithers. tvlFT bari Dworkin. PhD. tvlFT CaroL tvlisson. tvlFT In lv1emory of Nancy C;reen. LCb\V Daphne tvlyers. tvlFT Chris 6osnay. Intern I There is now <l funqr<lising committee he<lqeq by Cinqi Borch<lrq. Cinqi's committee is ch<lrgeq with r<lising $41,000 this fiSC'll yeqr. A m<lin p<lrt ofth<lt comrhittee's work is the He<lrts & Minqs luncheon <lnq <luction to be helq <lg<lin this ye<lr in Febru<lty. ...'?v.';:"'~;-,'''-0Y! "J.:.c..~;;$ I 'fffA1(r~ 1 "J;lI'f{P~ I ..1;, '" '-..r,U . sponsors: _4;' } oil 'J"';'::} Tolosa Winery "," First Bank of San Luis Obispo //1 Smith-Volvo -o/,~.. 0/:" _;2n.;/. -".:!.-.-'- ", James Maino Registered Investment Counselor .,'.;t'lJ ~..~ ,,~v... A .........-3:f <!....~ J;':AV'; ~ ........#Z'.<~........2(~ .;~<.; .",,'Z'.<L'.#fI"'..if;~;,<!:f ~ l1t>O-EVS-SOB lOVE6 '\fJ 'odslqO S!nl ues H .~S eJan6!H'S lZlE ;)~OW "1iJ fiu!/!~W S,asnoH :pJaWa^"llPY :Aq pIli<llllaSSlf pue p;qu~ ~'OlS:XXl'MMM 6961-tI>S-5OS t()l.(6 Y,) 'odslQO SIlT) ues 15 llSJ"W 6ln ~ BUll_no:> .I1lunwlUO) - . n:>1=nba" a:lIAlas W"'~" SeE pN liV'JCJ3d "'^'"'- ". ......" mI.I.MD 'tJ'J odslqO sIn1 ueS DNI'1HSNflOJ OI'tJd 38\fISOd 's'n ~O:) II ::l1.i"v'ZINV!)MO .iI.:lOMdNON "~,,,;,.~~- :m'J::-:"i~1P 1lW I ~m ~ OMotni~ State license<l~linici~n ~rxl,,,{ , -".....'. - ,,""-'~ woul<lli~ to volunteetrpy ptolessjqn~1 time;:. .. please contii2t ;"e: . COMMUNITY - COUNSELING " CENTER Name: 1129 Marsh St. Phone number: San Luis Obispo, CA. 93401 Email address : 805-543-7969 www.CCCSLO.com The Mission or Community Please accept my donation to continue your counseling work Counseling Center isto with the low income and under insured. help build ,1Od suppott . emotion~lIy shong Iilmilies, individu~ls, ~nd Name: . h h Amount of communltyt toug confidential, aftotdable Address : Donation: counseling and advocacy. $ . $100 means a voting membetshlP aHheAnnual Meeting:, ~~ .Nov 04 05 04:47p p.2 - - - . Cuesta College Small Business Development Center . P,O: 6ox6106 B Sat> llis Obispo, ear'omia 93403.6106 Cu ESf A P,(!05) 54!J.OOl,F, (805)543.o19! COLLEGE 'Mvw.smalbusl!1essmfo.ol'Q October 17, 2005 . .' Jim Bergman Community Development Department 214 E. Branch Street - P.O. Box 550 Arroyo Grande, CA 93421 RE: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -' Dear Mr. Bergman, It was a pleasure meeting you on September 30 in Arroyo Grande, The Cuesta College Small Business Development Center (SBDC) is honored to present this application for consideration -, . of continued funding through the CDBG program for fiscal year 2006-07. As you know, the SBDC program was forced to downsize in October 2005 due to the State not being in a position to provide any funding to assist with the cash match requirement that the College has for the federal dollars through the U.S. Small Business Administration (SBA). Cuesta College has downsized the overhead and administration of the program. We have maintained consultants to provide the delivery of services to clients viaone-on-one business counseling and workshops. Our funding request does bring with it the leveraging of federal dollars. For every dollar we receive locally, we access one (1) federal dollar. Our request from the City of Am~yo Grande is for $5,000. Our total request when including the participating cities and the County is $70,000. With Cuesta College's in-kind contribution of $25,000, the S!;lDC program may be able to access the majority of set aside federal funds with. the support of the County and cities. ( Our goal is to serve close to 200 total clients in a one-on-one counseling setting for the coming fiscal year. The City of Arroyo Grande's portion is included in the application, This number does not include those that the SBDC will serve through the offering of classes and workshops, I look forward to working with you in the continued delivery of services to your targeted clientele aI)d supporting your economic development strategy through the SBDC program. Best Wishes, / -- . r'k(0\)~v ~ Toni Sommer, Dean Economic and Workforce Development. -\JNI'VBR.SnYaoCAIJK::ll..NlA_ 1I.s.s.....a....__i_ lie .-SBA PartnershIp of UC Merced & The U.S. Small Business Administration Nov 04 05 04:47p p.3 - ,- - .. 2006 CDBG Application Organizati6n: Cuesta ColleQe COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2006 PROGRAM YEAR . (Attach additional sheets if necessary) - , To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is 5:00 P.M., Monday, October 31, 2005. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. -' NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD- prepared CDBG eligibility guidebook is available upon requestfrolT! County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets, 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: . Name: Cuesta College / San Luis Obispo County Community College District Address (mailing and physical address requested if different): P.O. Box 8106 San Luis Obispo CA 93403 Highway One San Luis Obispo CA 93403 Contact person/title: Toni Sommer, Dean - Economic and Workforce Development Phone: (805) 546-3973 Fax: (805) 546-3966 Email : tsommer@cuesta.edu 2. Title/name/address of proposed project or program: . Cuesta College Small Business Development Center (SBDC) ,fa Cuesta College - Main Campus "l Building 4700, room 4711 Nov 04 05 04:47p p.4 - - - .' 2006 CDBG Application Organization: Cuesta Colleae 3. Please describe the proposed project or program. Include a description of the groups who will benefit cmd an explanation of how they will benefit from the proposed. project or program. For projects, describe the location of the project (be as specific as possible, e,g. street address). For programs, state the location from Which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. " The Small Business Development Center (SBDC) is a .program designed. to help residents evaluate the feasibility of . starting a small business as an option for employment. The SBDC also works with existing business owners to expand their operations or assist in helping a business find ways to increase sales so that theican create new jobs. (New jobs and increase sales promote economic development in expanding the tax base for the local jurisdiction). The SBDC works with existing businesses that. are struggling to survive. Guidance provided by the SBDC. may be able to save the business and thus retain jobs' and tax' revenues for the local jurisdiction. The SBDC is currently operated from the main campus of Cuesta COllege on Highway 1. It is located in building 4700. Services, counseling and workshops, are presented on the campus and out in the communities. The program is designed to provide services for the population that qualifies as a smali business or budding entrepreneurs hopin,g to star! a business. The SBDC focuses on helping CDBG targeted clients in the areas that it receives funding. Over the years, Cuesta College's SBDC has assisted local jurisdictions provide services to the very-low to moderate income residents of the cities and county. The SBDC provides services to all parts of the county. 4. Total amount of CDBG funds requested: $ 70,000 Please identify the jurisdiction(s) to which you are applying*: If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $5.000 City of Paso Robles: $5.000 . City of Atascadero: $5.000 City of San Luis Obispo: $10.000 :j City of Grover Beach: $5.000 County of San Luis Obispo: $40.000 Cou'nty wide: .. Nov 04 05 04:47p p.5 - -:- : 2006 CDBG Application Organization: Cuesta ColleQe *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 31, 2005. 5. Please describe the budget for the proposed project or program. Itemize flll sources of funding expected to be available and used for this project . a. Revenues: 1. CDBG Funds requested $ 70.000 2. Other Federal fund(s) (please describe below) $ .100,000 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ - 5. Other funds (please describe below) $ 5.000/25,000* Total Revenues $ 175.000/25.000 2) Federal - SBA Funds - contract with $1 to $1 match required 3) State - none at present - grant funding search from Chancellor's Office -, 4) Local- none at present -contributions from local businesses will be sought 5) Other - Program income from workshops, Mystery Shopper program and Rx for Small Business /In-kind cash match - Cuesta College staff time and rent b. Expenditures: List below by item or cost category. Administrative Assistant $ 37,000 Business Consultants $ 85,000 FringeBenefits $ 24,800' Accounting/Fiscal Services $ 5,000 Promotionl Advertising $ 10,000 Telephone/Website hosting $ 1,800 Utilities $ 1,200 Supplies $ 1,000 Mileage $ 2,100 Workshop Materials/Handouts $ 1,000 Director - Part-time $ 6,000 Dean $ 13,500' Rent $ 3,000' Copier $ 3,600 Postage $ 1,800 Printing $ 1,000 Insurance $ 1 ,200' Library $ 1,000 . 4 . In-kind contributions: Fringe Benefits are divided between cash and in-kind. Nov 04 05 04:4Bp p.6 - - - 2006 CDSG Application Organization: CUGsta Colleae c. How do you plan to fund the operation and maintenance cOsts (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? Cuesta College is able to access federal funds with local cash match. Cash match can pe either cash or in-kind. However, a program can be cash match rich and cash poor. Thus. even though the SSDC program can match up to 50% of the federal dollars with in-kind, ttie college is planning to match the federal funds with no more than 25% in-kind. The federal dollars are available on a calendar year. The first six months of 2006 are supported by CDSG funds that are currently in place. The college also has some program . income dollars, which does not count as cash match, but which can be applied to anY-line item, Cuesta College recently had to downsize the SSDC due to a cutback in State funding , through the Chancellor's Office of the Community College System. Downsizing required that the College close the off site location and layoff two of three full-time employees. The' goal is to maintain the same level of service to the community. That level of service offered will be determined by the amount of local cash match that can be raised (The 'college is looking for compatible grants .from the State and Chancellor's office that can be used for the SSDC program for cash match). d. Will CDSG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. YES! CDSG funds will be matched dollar for dollar. Thus, for every $1,000 provided through CDSG funds, $1,090 of federal money can be broughtinto the county and cities though the SSDC program. SSA funding is awarded on an annual basis. Contract year is the calendar year. The Cuesta College SSDC will have access to $100,000 for 2006 beginning January 1. 6. Does the proposed project or activity meet one of the three national objectives of the COSG program? Please check one. of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Senefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). I NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percerit of who are low- and moderate-income persons. See current income liml schedule in the Request for Proposals. . . , '" q Nov 04 05 04:4Bp p.? -, - - 2006 CDBG Application Organization: Cuesta Colleae The SBDC program supports individuals who are looking to improve their economic condition. The County is one that depends on tourism, service industry, retail and agriculture for the majority of job creation. However, each of those industries foundation is entry level/minimum wage-jobs. Thus providing an option for people to seek s~lf- employment is critical to the economic well being of the individual and. the .county as a . - whole. Currently, only 11 % ofthe population can purchase a median priced home in this county. Also, there is approximately 5,000 homeless in the County and creating their own job may be the only option for employment they have. b. Aids in the prevention or elimination of slums or blight. -' NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted. area and must be designed to address one or more conditions that contributed to the deterioration of the area, c. X Meets community development needs. having a- particular urgency where- existing conditions pose a serious and Immediate threat to the health or welfare of the community, and no otherfunding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. In December 2003, this County was hit with the San Simeon Earthquake. The SBDC provided a financial consultant to help businesses apply for SBA Disaster Loans. The SBDC consultant also promoted the Earthquake Recovery LoanFund that was sponsored by four local banks. The consultants packaged one loan through t~at loan fund. Nationwide, the SBDC has helped small businesses get back on their feet during times of natural and terrorism disasters. . 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): . 198. ~ousehOlds (circle ttie applicable unit) . b. Of the total number of persons or households entered above, how many will be IqJ income (earning 51 % - 80% or less of the County median-income)? . - 59 ~son~ouseholds (circle the applicable unit) - - -, Nov 04 05 04:48p p.8 - 2006 CDBG Application Organization: Cuesta Colleoe c. Of the total number of persons or households entered above, how many will be verv low-income (earning 50% or Jess of the County, median-income)? 50 0rs~~~jplOusehOldS(CirCle theapplicabJe unit) . .' 8. Please provide the following information regarding ,the . number of persons/households who will directly benefit from the funding requested ,in this application. a. Total number of persons or households who wilLdirectly, benefit from the CD.BG funds (regardless of income group): -' 14 (ferson~ouseholdS (circle the applicable unit) b. Of the total number of persons or households entered above,how many willbe low- . income (earning 51 % - 80% or less of the County median~income)? -, 5 ~ouseholds (circle the applicable unit) .. c.Of the total number of persons or households entered above, 'how:iTIanywillbe. verv low~income (earning 50% or less of the County median-income)? 5 Grson~useholds (circle th~ applicable unit) 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The SBDC program works with anyone who qualifies as a small business or potential small business (This is a requirement of SBDC contract with the SBA). Our history since 2000 shows that we work with women, minorities; low-to-moderate-income persons, veterans, young entrepreneurs, and people with background in farm labor. 10.How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) The SBDC program is required by the federal government to capture as much demographic information about each client as possible. This information is then entered into a program call Client Activity Tracking System (CATS). The SBDC has the ability to create special sub-sets that permits it to run specialized reports. 4 In regards to financial information, the SBDCcollects this information on a self-certification form that is based on the income levels provided by San Luis Obispo County each year. -, Nov 04 05 04:4Bp p.9 - - .. 2006 COBG Application Organization: Cuesta Colleae 11.How do you currently document income status of each client? (Example: very low, low- and moderate-income) As noted above, each client that lives in the County of San Luis Obispo'is provided a cli~nt self-certification form to fill out along with a request for counseling form. .,' This information is then entered into the CATS system. 12.How will the clients benefit from this project? The SBOC program is designed to help individuals determine if their business idea is feasible. Normally, the client wanting to start a new business is taken through the Business Planning process. The process gives them good information to make a go-no-godecision about starting a business. We do not encourage people to leave their day jobs, if they have one, until they feel comfortable that their idea.can replace their current income. -, The SBOC helps existing businesses with improving business operations, which-can cut down on expenses. Or it helps businesses with marketing strategies that can increase sales and revenues, In turn new jobs for the community can be created. The SBDC also helps small businesses with loan packaging. ' Small Businesses are owned and operated by local residents.' Many times, ,a small business owner does not fall into the category of the rich. They may be moderate income at best. They just choose to work for themselves instead of someone else. 13. Will the services offered by your organization increase or expand as a result of the COSG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? The SBOC programs that will be offered and expanded include: 1) Consulting - one-on-one counseling offered on a variety of business topics including - business start-up issues, marketing and advertising, cash flow management, loan packaging, merchandizing, legal topics Of personnel, permits and licenses, International Trade and eCommerce. 2) Workshops - the SBOC will offer Business Start-up Orientation; Marketing Your Product or Service; Access to Capital; Introduction to eCommerce; Franchising as a Busines~ Option; How to Research Your Business Idea and Oevelop a Business Plan; and othef workshops as needs are identified. , ,. -, Nov 04 05 04:49p p.10 .. . .. 2006 CDBG Application Organization: Cuesta Colleae 3) Rx for Small Business - this program is designed as a self-assessment tool for existing small business, The program consists of 275 questions that cover six (6) areas of conducting business. A software program computes answers to the questions ,and the topics are rated from weaknesses to strengths. Referrals are provided for follow~up. . .' 4) Marketing - the SBDC will partner with a representative of the city or country Economic Development Department or a designee (chamber of commerce or Main Street Association) to promote services of this program and the City or County as being the agency helping to underwrite these services for. the business community. The SBDC can also work to develop a survey to use in the business community to help the local jurisdiction determine small business needs. -' 5) Entrepreneurial Training - in English and Spanish. The SBDC will conduct small fee based courses in entrepreneurship to help individuals and businesses to develop a working business plan. The courses will be between 18to 30 hours in length. " -, 6) International Trade Course - the SBDC will co-sponsor a ten .(10) week class. covering the topic of intemational trade. The course is normally done in concert with the Economic Vitality Corporation (EVC) of San Luis Obispo. 7) Emergency Preparedness and Respon~e - the SBDC can offer a workshop on emergency preparedness for the small business community. The center has,access to quality materials that have been produced by the federal government, the,Red Cross and other agencies. . Likewise, the SBDC stands ready to help the business community after a natural disaster. As an example, the SBDC dedicated a financial consultant to Paso Robles following the San Simeon Earthquake. The consultant helped the business community with SBA disaster relief applications, and going door to door to inform the business community of the programs that were <;Ivailable to them for recover including the local community bank funded Earthquake Relief Fund. b. Describe how existing programs i"nd/or services will be expanded and what percentage of an increase is expected? Under the new configuration of the SBDC, services will be offered in additional locations through out the County. Workshops will be held on the Cuesta College Campus, which services Morro Bay, Los Osos and Cambria. Workshops are held in Templeton, which services North Count~ Locations are currently being negotiated for San Luis Obispo and the Five Cities area. , ,. Consulting services will also be taken into the field as compared to the past where clients came to an office in San Luis Obispo. On-site consulting has taken place in most' , ~ ., Nov 04 05 04:49p p.'ll - 2006 CDBG Application Organization: Cuesta Colleqe communities on an as needed basis or as part of our agreement with communities that . have contracted with the SBDC through CDBG funds. . A percentage increase is difficult. to determine with. this configuration. being new as of October 2005. . 14.Check any of the following eligible activity categories that apply.to the proposed project or program: (Refer to CDBG regulations and the. Guide. to Eliqible CDBG Activities) _ Acquisition of real property -.. _ Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) -, _ Privately owned utilities _ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites - Interim assistance Relocation of individuals, families, businesses. non-profit organizations, and/or farms - Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) - Cod!,! enforcement _ Historic preservation - Commercial or industrial rehabilitation -X.. Special economic development . _ Special activities by subrecipients ~ - Public services ". Nov 04 05 04:50p p.12 .. 2006 CDBG Application Organization: Cuesta ColleQe -X.. Planning studies (SBDC can. assist with studies that im~act business and economic development) 15.Describe the need and the degree of urgency for the proposed project pr program. What would be the consequences if the proposed project or program 1s not funded in the next year? If the SBDC program does not received funding thenthis.six-year ,old' program could disappear. The SBDC has funding available to it from the federalgovemment; however, those funds can only be accessed via cash match, By the fact that this program nas already downsized with the loss of State Funds, the loss of local funds would prove f6 be critical to the continuation of the program. This program can bring one dollar from the federal government for each dollar that comes in from local funders. The SBDC statewide has been deterrninedtogenerate $9.19 $12 in new tax revenues for each dollar contributed to it. The Cuesta College SBDC has'providecl . job creation (192 jobs since' 2000) and has helped to bring an average of$1 ,000,000 each year into the economy of the county via loans, sales increases and equity injection, 16. Please describe the specific organizational method used to ,.implement the proposed project or program (single or multiple group, public agency"non"profit, for-profit, experience in operating similar programs, etc.): Cuesta College has operated the SBDC for six plus years. In its current set-up, the Dean of Economic and Workforce Development serves as the Director of Operations for the SBDC. The Community Programs Director serves as Director of Marketing for the SBDC. The college retained the full-time Program Services Specialist to operate the day to day activities of the Center. The Program Services Specialist coordinates the delivery of services. That person schedules all the workshops, and counseling services. Business Consulta!1ts deliver the direct client services. I certify that the information in this application is true and accurate to the best of my knowl gea ability, \0 Z$'OS- . Date 4 , , Toni Sommer Dean - Economic and Workforce Development Printed or typed name Title _a -, ---- - _.._---.._.-.- _.---' - ------,..--..--- Nov 04 05 04:50p p.13 ,< . 2006 CDBG Application Organization: Cuesta Colleae Note to applicant: The County and cities require all of this grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of noUess. than $1 million". Provide documentation regarding ability to provide the required coverage. . .' "Liability coverage may vary by jurisdiction. Please call the city/county . contact to verify limits. Reporting of beneficiary data on a quarterly and year-end basis is :required . for HUD purposes. If you are successful in obtaining federal funds you will, need to atteAd a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on: the environment must be conducted by the awar.ding jurisdictions and approved by the County of San Luis, Obispo 'prior to obligating, or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application,'pleasecontact'any of the persons listed below. Your application{s) can be dropped'offor mailed to. the following locations: . Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (80S) 473-5420, . Marty Tracey, City Redevelopment Agency, City of Atascadero, 6907 EI Camino Real, Atascadero, CA 93422, (80S) 470-3460. . . Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805) 473-452, . Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring SI., Paso Robles, CA 93446, (80S) 237-3970. . Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., San Luis Obispo, CA 93401, (80S) 781-7170. . Tony Navarro, Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787. . ~ .- <. 2006 CDBG Application Organization: HOTLINE of San Luis Obispo Co " COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING. DURING 2006 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. The application deadline is 5:00 P.M., Monday, October 31, 2005. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. POSTMARKED DATED MAll, RECEIVED AFTER THE DEADLINE Wfi,L NOT BE ACCEPTED. NOTE: (I) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staffwith any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. - 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: HOTLINE of San Luis Obispo County Address (mailing and physical address requested if different): P.O. Box 5456 San Luis Obispo, CA 93403 .~EIVED Contact person/title: Evan Mendelson, Executive:Director Phone: 805-544-6016 OCTstZll!i .,,-,.' Fax: 805-544-6296 ,\~'c . .NlRC1(O GRANDE ..._,Cft'(OF . .. NT .:"~ OEVELOPME E-mail address: evan@Slohotline.org 2. Title/name/address of proposed project or program: Preparing for 2-1-1 2006 CDBG Application Organization: HOTLINE of San Luis Obispo Co If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $1.000 City of Paso Robles: City of Atascadero: $1.000 City of San Luis Obispo: $2.000 City of Grover Beach: County of San Luis Obispo: $3.000 County wide: $7.000 *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of October 31, 2005. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used. for this project a. Revenues: 1. CDBG Funds requested $ 7.000 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 30.000 5. Other funds (please describe below) $.60.000 Total Revenues $ 97 .000 4. United Way 5. InvestorlPartners Exoenditures: List below by item or cost category. I&R Program Manager $40,000 Project Manager $15,000 Phone System $50.000 $105,000 .- -----. 2006 CDBG Application Organization: HOTLINE of San Luis Obispo Co c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? For the next two years, HOTLINE of San Luis Obispo County will be building its capacity to be the 2-1-1 provider for the .County. This project will end when we. have begun operating with 2-1-1 availability and have secured a steady funding Stream. d. Will CDBG funds be used to match/leverage other funds? List .below funding, sources and amounts and identifY award dates of these sources. NO 6. Does the proposed project or activity meet one ofthe three national objectives ofthe CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. -- Department of Housing and Urban Development (HUD). . NOTE: To meet this national objective; the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-iIicome persons. See current income limit schedule in the Request for Proposals. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contn"buted to the deterioration of the area. c. _X_ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7. H the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: 2006 CDBG Application Organization: HOTLINE of San Luis Obispo Co a. Total number of persons or households who will benefit from the project or . program (regardless of income group): 246.681 Persons b. Of the total number of persons or households entered above, how many will be. low-income (earning 51% - 80% or less of the County median-income)? 27.668 Households c. Of the total number of persons or households entered above, how many will be , , Ym low-income (earning 50% or less of the County median-income)? 17.185 Households 8. Please provide the following information regarding the number of persons /households who will directly benefit from the funding requested in this application. a. Total nUmber of persons or households,.who will directly benefit from the CDBG funds (regardless of income group): 246.681 Persons and 92,372 Households b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80"10 or less of the County median-income)? 27.688 Households c. Of the total number of persons or households entered above, how many will be Ym low-income (earning 50% or less of the County median-income)? 17.185 Households 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) All ofthi: above (see attached statistics.) , 2006 CDBG Application Organization: HOTLINE of San Luis Obispo Co 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) We do not collect demographic data other than caller age, location and referral due to the confidential nature of the service. . 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) We do not collect income data for same reason given above. We can; however, draw conclusions from the type of requests that we receive. 12. How wiD the clients benefit from this project? Fast, easy to remember number to access needed services. 13. Will the services offered by your organization increase or expand as a result'ofthe CDBG assistance? If yes, please answer the following questions: a. Whatnew programs and/or services will be provided? Installation of a 2-1-1 interchange to replace the HOTLINE '800-549~8989phone:number. The provision of additional full time paid program management staff to insure quality control. Installation ofa new PBX phone switchboard and CMS (Computer Management System) operating system , b. Describe how existing programs and/or services will be expanded and what percentage Of an increase is expected? HOTLINE will double its phone inquiry rate to over 25,000 phone calls per year and 50,000 referrals. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). - Acquisition of real property - Disposition of real property - Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) - Privately owned utilities ~. 2006 CDBG Application Organization: HOTLINE of San Luis Obispo Co - Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites X Interim assistance -- - Relocation of individuals, fumilies, businesses;cnon-profit organizatioDS;and/or farms - Removal of architectural barriers - Housing rehabilitation - New housing construction (under, limited circunlstances) Code enforcement - - Historic preservation - Commercial or industrial rehabilitation - Special economic development , _X_ Special activities by subrecipients X Public services -- _X-,-- Planning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences ifthe proposed project or program is not funded in the ~ext year? 2-1-1 has begun to roll out in California and the United States. San Luis Obispo is already the last County with a service to begin the two year planning/capacity building time needed to operate a 2-1- I service. Especially in light of the lessons ofKatrina, this is a critical service for our community. 16. Please describe the specific organizationai method used to implement the proposed project or program (single or multiple, group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): 2-1-1 will be a muhi-agency, community-wide effort consisting of coordination between all area law enforcement, public health, human service agencies, and emergency services delivery systems. ' 2006 CDBG Application Organization: HOTLINE of San Luis Obispo Co I certify that the information in this application is true and accurate to the best of my knowledge and ability. ~/\ 1JJ\ ~~ 10-'3.1-05 Signature Date J::\JA-rJ \l\ ~t0DeLSOtJ B-;<ec-OT(\lED(~.c;rO~ Printed or typed name Title Note to applicant: The County and cities require all of this grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verifY limits. Reporting of beneficiary data on a quarterly and year-end basis is required for HUDpurposes. If you are successful in obtaining federal funds you will need to attend a mandatory. meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-fundedproject, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs: The County must certifY to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shaD not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: . Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (p.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420. . Marty Tracey, City Redevelopment Agency, City of Atascadero, 6907 EJ Camino Real, Atascadero, CA 93422, (805) 470-3460. " . Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eight St., Grover Beach, CA 93433, (805) 473-452. . Ed Gallagher, Community Development Dept.,City of Paso Robles, 1000 Spring St., Paso Robl~, CA 93446, (805) 237-3970. . Doug Davidson, Community Development Dept., City of San Luis Obispo, 990 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. ,- . Tony Navarro, Dept. of Planning and Building, County Government Center, Rm. 317, San Luis Obispo, CA 93408, (805) 781-5787. I - ~_...~ ~ ~ - 9.b. ) CITY OF ARROYO CITY COUNCIL NOTICE OF PUBLIC HEARING , , On TUESDAY, NOVEMBER 22,2005, the Arroyo Grande City Council will conduct a public hearing at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET to consider the following item: CASE NOS.: Vesting Tentative Tract Map Case No. 01-001 (Previously Known As Tract 1998), Planned Unit Development Case No. 01-001; Lot Line Adjustment Case No. 01-002 APPLICANT: Taos Holding Corporation/Castle rock Development LOCATION: Near Northeast Corner of the Intersection of James Way and La Canada PROPOSAL: Consideration of a residential subdivision of twenty-one (21) clustered lots and one (1) open space parcel on approximately 26.6 acres. In compliance with the California Environmental Quality Act (CEQA), the Community Development Department has determined that the potential impacts from the proposed project have been addressed in the certified Final Revised Subsequent Environmental Impact Report (FRSEIR) for the project and an Addendum has been prepared for a recommendation to City Council in accordance with section 15164 of the CEQA Guidelines. The CO!lncil may also discuss other hearings or business items before or after the item listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds . for any court to invalidate the action of t1')e legislative body for which the notice was given. Information relating to these items is available by contacting Arroyo Grande City Hall at 413-5414. The Council meeting will be televised live on Charter Cable Channel 20. ~ Kelly Wet or City Clerk City of Arroyo rande Publish n, The Tribune, Friday, November 11, 2005 -~...._.-._- .-.- . ---. ...._- ----- --.--.- _... _m ___ _.. . ,- -, I , MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR~ BY: 4TERESA MCCLISH, ASSOCIATE PLANNER SUBJECT: CONSIDERATION OF A VESTING TENTATIVE TRACT MAP AND PLANNED UNIT DEVELOPMENT (CASE NO. 01-001) TO SUBDIVIDE A 26.9-ACRE PROPERTY INTO TWENTY-ONE (21) RESIDENTIAL LOTS AND A TWENTY-TWO (22) ACRE PERMANENTLY PRESERVED OPEN SPACE PARCEL DATE: NOVEMBER 22, 2005 RECOMMENDATION: The Planning Commission recommends denial of the project as proposed. The reasons for the recommended project denial are outlined in the Planning Commission Resolution in Attachment 1. A draft City Council Resolution is attached based on the Planning Commission findings. At the conclusion of the public hearing, it is recommended that the City Council consider the project, make findings determined to be necessary or appropriate, take tentative action on the project and direct staff to return with any necessary modifications to the attached draft City Council Resolution. FUNDING: I No fiscal impact. DISCUSSION: Backaround The site is located within the approximate 465-acre Rancho Grande Planned Development 1.2 (Rancho Grande) and accessed by a proposed public street called Mirabel Way from La Canada at the north-west portion of the site. Surrounding land uses include low density residential (Easy Street area) to the north and portions of the Rancho Grande Planned Development on the remaining sides: the Las Jollas (Tract 1997) and the Highlands (Tract 1834 phases 1-4) residential subdivisions to the west; phase 5 of the Highlands to the east; and the Los Robles subdivision including the open space area commonly known as the James Way Habitat to the south. The site is currently vacant and includes a segment of an unnamed tributary that functions as the east fork of Meadow Creek. Site topography and vegetation consists of a riparian corridor, rolling grasslands and steeply sloped banks thick with native shrubs and oak trees. (Site plans are included in Exhibit "A" to the attached Resolution. Attachment 2 is a map that includes habitat features.) CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 2 OF 14 Rancho Grande Master Plan The development of Rancho Grande evolved from a concept of mixed residential and commercial uses in the middle of the 1970's and included several tracts of single family residential development at various densities, as well as town-homes proximate to commercial development at and adjoining the location of the current Five Cities Center. In 1978, the City approved a master development plan for Rancho Grande, Ordinance 186 C.S., indicating 394 residential units within the area of Tracts 1132 (134 lots), 1834 (220 lots) and 1998 (40 lots) and up to 133 residential units for the vicinity now I<nownas Tracts 1994, 1997, and Parcels 10 and 11 for a total of 527 units (Attachment 3). In 1983, a development agreement was approved for Rancho Grande (now expired) consistent with the Rancho Grande Master Plan (Attachment 4). Subsequent development in Rancho Grande, excluding the remaining undeveloped portions including the project site and Parcels 10 and 11, has been generally consistent with the Rancho Grande Master Plan and the Master EIR that was prepared in 1990. The majority of the Rancho Grande development occurred pursuant to a development agreement with a fifteen (15) year term that spanned from 1983 to 1998. Many environmental constraints have historically been associated with the project site. Preceding development plans' for Rancho Grande indicated conceptual clustering of S:\COMMUNITY_DEVELOPMENTlPROJECTS\TTMIVTIM 01-001 (TI998)\2005\CCI I 2205\CC.SR. I L22.05.doc CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 . NOVEMBER 22, 2005 PAGE 3 OF 14 residences outside of riparian and oak woodland areas. Additionally, the Master EIR for the Rancho Grande Master Plan revealed the potential for substantial environmental impacts in that the necessity of a project specific EIR was specified. The biological sensitivity of the site has also been aCknowledged by the project applicant in an alternative offered to the City during the environmental review process that included use of the project site as a public park and utilizing the Rancho Grande park site for residential development. This "park swap" alternative was deemed infeasible by the City since the Rancho Grande park had historically been designated as a park, not a residential subdivision; the park plan included ball fields and other recreation characteristics inconsistent with the protection of sensitive habitat of the project site; and at the time the alternative was offered, the construction of Rancho Grande Park was fully funded, fully !,!pproved and imminent. Project submittal and Vesting Status Previous projects submitted for this site have included 40 residential units and a road connection, Rosemary Lane, to phase 5 of Tract 1834 (The Highlands) that was submitted and deemed complete in 1998, put on hold and eventually replaced by a 40-unit project configuration without the Rosemary Lane connection that was submitted and deemed complete in 2001 (case No. VTTM and PUD 01-001). Subsequent revisions voluntarily made by the applicant to address concerns during initial environmental review included reducing the number of proposed lots to 36, which is the revision upon which the project S:\COMMUNITY_DEVELOPMENTlPROJECTS\TIMIVTTM 01-001 (TI998)\2005\CCI12205\CC.SR I L22.05.doc CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 4 OF 14 Certified Final Revised Subsequent Environmental Impact Report (SEIR) is based. Due to specific site constraints identified in the SEIR, the project was voluntarily revised by the applicant to include 21-units, clustered in an attempt to avoid environmental impacts.' Attachment 5 includes a project history provided by the applicant. Further background information and project history is contained in the Revised Draft SEIR. . Since the project was deemed complete in June of 2001 prior to adoption of the 2001 General Plan update (October 2001), iUs to be processed under the 1990 General Plan. Proiect Description Twenty-one (21) proposed residential lots are clustered in four groupings along a proposed 32-ft. wide public street called Blossom Valley Road. Proposed residential lots range in size from 7,740 sq. ft. (lots 19-21) to 13,462 sq. ft. (lot 2). The proposed open space lot is 961,782 sq. ft. or approximately 22 acres and comprises about 82% of the project site. The gross project density is .79 units/acre, less but comparable to the maximum density allowed in the City's Rural Residential district (at 1 du/acre.) However, due to the clustered configuration and proposed lot sizes, the project is closer in character with the Single Family Residential district. The project also includes a proposed lot line adjustment to enlarge lots 2 and 3 (Exhibit "B"). The lot line adjustment is included as a means of adjusting lot lines affecting two properties outside of the project site boundary and planned unit development. The project is configured to avoid most areas of the site identified during environmental review as having potential significant impacts, including the riparian corridor, wetland areas, steep slopes, and large clusters of oak trees, but not the buffer areas required by the Certified SEIR (Exhibit "E" - previously distributed). As a result, environmental impacts identified in the SEIR are not mitigated to less than significant and still cause substantial environmental damage. A discussion of how the proposed project differs from the previous project description evaluated in the SEIR is included in the Addendum to the SEIR attached as Exhibit "C" to the draft Resolution. Project modifications are also summarized below: Table 1 ... Number open Range ()f. NUrnberofc,lass,l,ill1pactsl requiiingiaStatement ,of , ()flets space lotsizes OverridingConsiderations~ . , Previous project 36 62% 5,500- .Two - four: impact B-4 for Pismo c/arkia and 40,752 sq. cumulative impact for Biological Resources: and ft. class" impact to biological habitat (riparian buffer) and slope that become class I if not mitigated Proposed 21 82% 7,740 - Two - four: impact B-4 for Pismo clarkia and project 13,462 sq. cumulative impact for Biological Resources; and ft. class" impact to biological habitat (riparian buffer) and slope that become class I if not mitigated. *= Please refer to the discussion below under "Environmental Assessment" S:\COMMUNITY_DEVELOPMENTlPROJECTS\TTMIVTTM 01-001 (T1998)\2005\CCI 12205\CC.SR I I.22.05.doc CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 5 OF 14 Planned Unit Development The proposed design manual is a component of the Planned Unit Development project description and is intended to address residential design that is similar in content and function to those design manuals approved for other Rancho Grande developments. Please refer to Exhibit "D" to the draft Resolution for the draft design manual which contains detailed information to address other requirements in addition to architectural design, including standards and. processes for landscaping (native and xeroscape), hardscape, fuel modification, fencing, erosion control, tree protection, lighting, and waste management. This draft design manual would require final approval by the Community Development Director upon a recommendation by the Architectural Review Committee prior to final tract map recordation in order to incorporate all finalized mitigation and design requirements (refer to Condition of Approval 15 in the draft Planning Commission Resolution Attachment "1A".) Additionally, condition of approval No. 15 would require certain changes be made in the draft manual, including decreasing building size allowances to be consistent with those approved for Tract 1834 (The Highlands) and eliminating the "guaranteed building minimums" in the draft manual. The project description has also been revised by project enhancements included by the applicant and reflected in the Planning Commission packet Attachment "1A" as Conditions of Approval Nos. 9, 12, 13 and 14. These enhancements include dedication of the existing on-site well and related easements and construction of offsite infrastructure to provide irrigation water (the water is of mediocre quality and will require some treatment) to replace City potable water now used to irrigate Rancho Grande Park; the acquisition of easements and construction of an offsite emergency access road and trail to connect to the Hidden Oaks School Site; monetary contribution to sediment control and habitat restoration for Meadow Creek; and the funding and preparation of a two-year research and recovery plan for the endangered plant species, Pismo clarkia, found almost exclusively in the Arroyo Grande and Nipomo areas, consistent with the California Department of Fish and Game's Recovery Plan for the plant (Attachment 7). These components of the project description are discussed further below in the section on CEQA findings and Statement of Overriding Considerations, as well as at the end of Attachment "1 C" (an example of drafted CEQA findings and Statement of Overriding Considerations that would be necessary for a project approval). As provided for by State law, voluntary project enhancements proposed by the applicant are intended as a means of improving the benefits of the project to the community which would be used in the required balancing against the project's significant unavoidable environmental effects, as described in the project SEIR. Specific project enhancements do not need to be directly related to mitigation measures for a project or otherwise connected to a project characteristic. Some other ideas that were informally considered by the applicant and staff (by invitation) included mechanisms to contribute to: the City's stock of affordable housing; agricultural, cultural (e.g. Windmill at the lower end of the James Way Habitat) or open space conservation; wildlife corridor preservation; Pismo Lake enhancement; green building; Salmon Enhancement projects; contributions to a community recreation center; or community recreational trail system enhancement. S:\COMMUNITY _DEVELOPMENTlPROJECTS\TIMIVTTM 01-001 (TI 998)\2005\CCI 12205\CC.SR. II.22.05.doc CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 6 OF 14 Staff Advisorv Committee The Staff Advisory Committee (SAC) reviewed the proposed project in August 2004 (Attachment 8). Main concerns and items discussed include emergency access, road width, grading and drainage, slope constraints, the proposed tree impact and mitigation, parking, and easements for utilities, emergency access and pedestrian trails. Additionally, the SAC discussed the construction of a span bridge versus a culvert crossing where Mirabel Lane I crosses the creek. The draft RiparianJWetland Mitigation Plan in Attachment 13 contains information regarding the culvert crossing. Although a span bridge is desirable, the proposed I culvert crossing is considered adequate due to existing similar sized culverts installed downstream. Staff also reviewed the proposed Mitigation Monitoring and Reporting Plan (MMRP) prepared by Rincon Consultants that is attached as Attachment "1 B" and includes responsible entities and timelines for each required mitigation measure as presented to the Planning Commission. HOA and Lon Term Maintenance of 0 en S ace Parcel Adequate maintenance for the 22-acre open space parcel including the pedestrian trail, in addition to maintenance that would be required by the MMRP for the protection and enhancement of the riparian corridor, areas of wetland, and habitat for the endangered plant species, pismo clarida, are concerns expressed by the Planning Commission and City council in their review of the SEIR. Although a conventional homeowner's association (HOA) is the typical mechanism for on-site maintenance, mitigation as part of the SEIR requires one that is more extensive due to common problems of adequate monitoring and enforcement (please refer to the City council minutes and Resolution in Attachment 9). An alternative commonly used is the formation of a benefit maintenance district established to assess costs to specifically benefiting lot owners. This alternative, however, would continue to impact City staff and resources as the extensive monitoring or oversight required may extend City staff beyond budgeted capabilities. Another alternative considered by staff and presented to the Planning Commission is to structure the HOA in such a way to ensure long term compliance with all ongoing and long- term requirements. The HOA would be required to hire and pay a consultant(s) to perform all required maintenance activities and report to the City. Such a condition would be consistent with requirement No. 17 in Ordinance 186 (PO 1.2 Zoning approval) and reporting would help enforce common requirements for other tracts in Rancho Grande (eg. maintenance of the drainage basin south of the intersection of James Way and La Canada.) The alternatives to satisfy this requirement are included in the draft Condition of Approval No. 24 in Attachment "1A" presented to the Planning commission. Fire Safety Conditions of Approval Nos. 11 and 29 (Attachment "1 A") as presented to the Planning Commission include provisions for emergency access and fire-sprinklers for each residential unit onsite. These conditions addressed the high potential for wildland fires in the area and the difficulties of adequate access for emergency crews. Emergency access was to be I provided in three project locations, including the 18 foot access near the intersection of I James Way and La Canada; an easement located between proposed lots 10 and 11; as well I \ as the 18-foot access road that traverses the project's open space parcel (lot 22), through the \ s:\COMMUNITY _DEVELOPMENTlPROJECTS\TTMIVTTM 01-001 (TI998)\2005\CCI12205\CC.SR. I L22.05.doc ------------------------------------------------- CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 7 OF 14 open space parcel of Tract 1834 and connecting to Hidden Oak Road at the Hidden Oaks School Site. This access also would function as a trail that is required in the 1990 General Plan Parks and Recreation Element and the Rancho Grande Master Plan (Attachment 10). Additionally, the preliminary plan for the emergency access/trail connection to the Hidden Oaks School site offered by the applicant as an offsite improvement is attached as Exhibit "A- 8". This connection approaches 20% slope in sections and will be visible from areas to the south and west of the site. However, it would greatly improve fire safety and pedestrian connectivity in the vicinity. Applicabilitv of the 1990 General Plan and Development Code Staff has reviewed the project under the applicable 1990 General Plan standards and Development Code requirements. The project is consistent with Ordinance 186C.S. (1978) for the PD 1.2 district. General Plan (1990) Conservation and Open Space Policy No. 5.2 includes special review for the preservation of biotic resources and development adjacent to riparian and other biologically sensitive habitats. This provision is discussed further and is reflected both in the attached Resolution for project denial and in the section below on Findings and Statement of Overriding Considerations. Architectural Review Committee The ARC considered proposed project layout design and the draft Design Manual for the project on August 9, 2004 (Attachment 11 includes meeting notes). The intent of the guidelines was to provide general design criteria for the residential development by addressing building pad locations, building design, site improvements and landscaping. The ARC discussed size of homes, variation of floorplans, building around site constraints including slope and trees, sotbacks, design and color schemes in comparison with adjacent Rancho Grande tracts, water conseiyation, fencing and design review process (Exhibit "D"). The ARC recommended approval, with the condition that each architectural plan as well as the design manual be submitted to the ARC for final review after tract approval. Plannina Commission Public Hearinas The Planning Commission heard and then continued its consideration of the project from the June 7, 2005 public hearing to the June 21,2005 and July 5, 2005 public hearings and subsequently, to September 20, 2005 for the purpose of accommodating schedules of Commissioners and applicant consultants. During the public hearings of June ih and September 20th, considerable discussion centered upon where the proposed project does and do'es not meet required mitigation as prescribed in the project EIR (see discussion below), particularly with respect to oak tree removal, riparian and wetland habitat and protection of a protected plant species known as Pismo clarkia. Pismo clarkia protection was discussed both in relation to required mitigation measures, the relationship of required mitigation 'with other protections including fire protection, and additional protective work proposed as a project enhancement. Other project enhancements discussed include using water from the onsite well to offset domestic water supply used for irrigation and the offsite emergency access road. The mechanism and feasibility of long term site monitoring was also discussed. S:\COMMUNITY_DEVELOPMENTlPROJECTS\TIMIVTTM 01-001 (T1998)\2005\CCI 12205\CC.SR 1l.22.05.doc CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 8 OF 14 Ultimately, the Planning Commission recommended denial of the project as proposed, recognizing that the project, as revised to address environmental constraints identified in the SEIR, better met the required measures for mitigation. The Planning Commission determined that the project does not provide for mitigation to the fullest extent feasible and the findings as required by CEQA cannot be met. In effect, the Planning Commission consensus specified that although the project may not be able to avoid all significant impacts, it could be modified to more substantially reduce the magnitude of those impacts (Attachment 1). Environmental Assessment: Staff has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEQA. Based on the review, a Subsequent Environmental Impact Report (SEIR) was prepared by Rincon Consultants and extends from the master EIR prepared for Rancho Grande in 1991. A draft SEIR was circulated in February 2003 and then amended and re-circulated in November 2003 to evaluate a modified project design submitted by the applicant and clarification of the biological resources analysis. The City COl:ncil certified the Revised Final SEIR (RFSEIR) on April 13, 2004 (City Council Resolution and minutes are included in Attachment 9). The certified SEIR consists of the Revised Draft SEIR (Volumes I and II) and the Revised Final SEIR. The SEIR has been previously distributed and is on file at the Community Development Department, the San Luis Obispo County Library and the Revised Draft SEIR is posted on the City's website (www.arrovoQrande.ora). An Addendum to the SEIR ("Addendum") was prepared in February of this year in accordance with the California Environmental Quality Act (CEQA) to evaluate the potential environmental effects associated with the reduction in the number of proposed residential lots from thirty-six (36) to the proposed project configuration of twenty-one (21) (Exhibit "C"). CEQA Section 15164 requires an addendum when the changes do not involve new significant environmental effects beyond those identified in the EIR. A decision making body must consider an addendum prior to making a decision on the project. In this case, no new significant effects resulted from the project revision from 36 to 21 units. Although there are no re-circulation requirements for an addendum, it was submitted to the California Department of Fish and Game for their consideration of the Class I impact to Pismo clarkia and cumulative biological resources. For a discussion on the statement of significance required for impact evaluation under CEQA, (eg. Class I, II and III), please refer to the Addendum pg. 9 and 10 in Exhibit "C". The Addendum evaluates each project impact identified in the SEIR in comparison with the revised project. . In almost all cases, the project impacts were reduced in magnitude by the project revisions, often' materially, but in all cases the classification of impact was not changed. For example, Impact B-3 concerning impacts to oak trees reduces the number of. oak trees impacted, but it is still a Class II "significant but mitigable" impact requiring the same mitigation measures as those required for the previous proposal. Another example is the Class I impact to Pismo c1arkia habitat. Although fewer occurrences of Pismo clarkia are impacted as a result of the reduction in the number of lots, the impact remains a Class I impact, significant and unavoidable, because all occurrences are not avoided. This Class I S:\COMMUNITY_DEVELOPMENTlPROJECTS\TTMIVTrM 01-001 (T1998)\2005\CCI 12205\CC.SR I I.22.05.doc CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 9 OF 14 impact and the cumulative Class I impact for biological resources remain unchanged by project revisions even though the impact is generally reduced. All Class I impacts require the City Council to make a Statement of Overriding Considerations (SOC) in order to approve the project. Two Class II impacts associated with the project (impacts B-2 and G-4) address effects on riparian and wetland habitat, and impacts from steep slopes, respectively. These impacts are identified in the SEIR as Class II impacts because measures were identified that would reduce the impacts to a level of less than significant. These measures include a 50-ft. buffer for the protection of riparian habitat (for impact B-2) and the avoidance of slopes greater than 20% (for impact G-4). If these impacts are not mitigated according to the Final SEIR, then they would have to be addressed in the Statement of Overriding Considerations as Class I impacts. CEQA Findinas and Statement of Overridina Considerations: In accordance with CEQA regulations, the City, as a lead agency, may approve findings and adopt a Statement of Overriding Considerations for project impacts that cannot be feasibly avoided or substantially lessened pursuant to CEQA Guidelines 915092, or alternatively, deny a project if such findings cannot be made. The draft findings provided in Attachment "1C" are an example of findings that would be necessary for project approval. The draft findings could be modified and adopted to conform to a final project decision if the Council and the applicant agree on project modifications or if the Council wishes to approve the project. These findings are structured to include supportive evidence for each class of impact and mitigation identified for the project from the Revised Final SEIR and Addendum in three categories: .:. Findings for impacts identified as insignificant (Class III); .:. Findings for impacts identified as significant but mitigable (Class II); and .:. Findings for impacts identified as significant and unavoidable (Class I). Findings may be made to approve a project with potentially significant impacts if the lead agency can determine: .:. the mitigation is under the jurisdiction of another agency (e.g. impact to a State highway). .:. the impact is not feasible to mitigate (e.g. a traffic impact can not be mitigated if a roadway cannot be widened because of inadequate land and the c()st of the . widening is prohibitive). The Public Resources Code Section 21081(a)(3) and CEQA Guidelines Section 15091 (a)(3) includes the provisions for making findings related to an infeasible mitigation measure or alternative. A measure or alternative is feasible if it is capable of being accomplished in a successful manner within a reasonable period of time, taking into account economic, environmental, legal, social, and technological factors, as well as considerations for employment of highly trained workers. If economics are used as a factor to support a finding of infeasibility, the City must support the finding with data showing that S:\COMMUNITY_DEVELOPMENTlPROJECTS\TTMIVTTM 01-001 (TI998)\2005\CCI12205\CC.SR. I L22.05.doc CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 10 OF 14 the additional cost or lost profits are great enough to make it impractical to proceed with the . . project. The conflict between impacting Pismo clarkia habitat to better protect the riparian/wetland habitat versus avoiding Pismo clarkia habitat and consequently impacting the riparian/ wetland habitat is central to understanding the evolution of project alternatives and revisions. It is important to make the distinction between feasible mitigation measures for ea<;h of these potential impacts. For Pismo clarkia, since it is a protected endangered and rare plant species and the feasibility of long-term mitigation (from translocating seeds for example) is unknown, the required mitigation is avoidance. For riparian and wetland habitat protection, the preferred alternative is avoidance. However, there are mitigation measures that when implemented do provide adequate protection and offset proposed reduction of the riparian buffer area. Additionally, the mitigation also provides potential enhancements to the riparian/wetland habitat (removing non-native and increasing native plant species, increasing cover of the aquatic bed and creekbanks for example). Such mitigation for riparian/wetland is commonly effected and according to the SEIR (Revised Draft SEIR section 4.2-20), the proposed mitigation measures are expected to increase habitat values after implementation. Below are some additional considerations for making findings necessary for identified Class I impacts: .:. Class I impact B-2, Pismo clarkia - The SEIR including the Addendum describe the extent of Pismo clarkia occurrences on the project site. Pismo clarkia is a federally listed Endangered and State-listed Rare plant species and, as such, requires avoidance as the appropriate mitigation measure. The proposed project, though reduced by 15 lots still impacts areas identified as Pismo c1arkia habitat, specifically by proposed placement of lot 18 and a portion of lot 19. Portions of the proposed Blossom Valley Road also directly impact Pismo clarkia areas. Additionally, portions of proposed lots 4, 5, 6 and 20 fall within the 50-foot buffer area that is required mitigation per final certification of the SEIR. Mitigation is proposed to reduce potential impacts and ultimately the Department of Fish and Game (DFG) will have to make findings independent of any City approval in order to issue appropriate permits. According to supplemental information provided by the applicant's biologist and reviewed by the City's consultant, the resulting "take" or permanent loss of identified habitat would be approximately 4% of the population as identified and averaged in four different studies. The proposed Pismo c1arkia Mitigation Plan in Attachment 12 includes the components of the required extensive mitigation plan expected to be imposed on the project by the DFG. Additionally" as previously mentioned, the applicant has included a Pismo c1arkia Recovery Plan, that implements a portion of the DFG's recovery plan and which may make a significant contribution to the scientific knowledge base and recovery potential for the plant. However, any "take" of the species remains a Class I impact with corresponding findings required by CEQA, as well as adoption of a Statement of Overriding Considerations by the City if the project is approved. S:ICOMMUNITY _DEVELOPMENTlPROJECTS\TTMIVTTM 01-001 (T1998)\2005\CCI12205\CC.SR. 11.22.05.doc CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 11 OF 14 .:. Class I impact cumulative biological impact - According to the Addendum, the proposed project represents a comparative reduction in , site disturbance when compared to previous project proposals and as such, reduces the magnitude of project impacts. The cumulative effect is dependant upon other proposed and approved projects in the area. Due to the loss of wildlife, wildlife breeding habitat and Pismo clarkia habitat that would occur as a result of the project, in combination with other expected development in the area, the cumulative impacts to biological resources remain as a Class I impact. This level of impact is reflected in the draft finding in section 6.1.2 of Attachment "1C", however, as this impact is also not avoided or substantially reduced in magnitude, the Planning Commission could not make findings to recommend approval for the proje.ct. . .:. Potential Class I impact B-4 riparian and wetland habitat- Findings for impact B-4 identify the potential need to remove or relocate proposed lots 8, 9, 20 and 21, which directly impact riparian habitat and/or the jurisdictional drainage/wetlands. Additionally, the project plans indicate that proposed lots 1, 3, 4, 6, 7 and 10 may impact these habitats, and Blossom Valley Road impacts the riparian and wetland areas to provide access to proposed lots 18 and19. A total of twelve lots are within the 50-foot buffer required for riparian and wetland habitat as measured from the top of creek bank. Impact B-2 is identified as a Class II impact in the Addendum if mitigation can be implemented and the draft findings in section 5.2.1 in Attachment "1 C" may apply. If development is continued to be proposed in areas that will have an identified significant impact, it must be considered a Class I impact and draft findings in section 6.1.3 in Attachment "1 C" would then apply if the project were approved. However, the Planning Commission could not make the finding that the impact was avoided or substantially reduced in magnitude, even considering that CEQA provides the evaluation of a functional equivalent if a mitigation measure is not feasible. Proposed mitigation for impacts to riparian and wetland habitat have been addressed in a "Riparian and Wetland Enhancement Plan" submitted by the applicant's consultants David Foote of FIRMA and biologist David Wolff and reviewed by the City's Consultant (Attachment 12). The plan describes the quality of habitat and proposes enhancements that would affect the long-term viability of the riparian/wetland habitat that may not be achieved if the project is denied. , The Riparian/Wetland Mitigation' Plan includes an analysis for a potential "functional equivalent" in that habitat protection may be effected by additional work to improve the habitat value ensuring the creek corridor is "as good or better" than predevelopment condition. It appears to be an issue of quality of habitat versus quantity, although "adequate" riparian/wetland enhancement is also mitigation required in conjunction with the 50-ft. buffer. Consequently, proposed lot 9 and the grouping of proposed lots 18-21 appear to have a greater degree of impact and it is apparent that the removal/relocation of these lots (and consequently the segment of road providing access) would further benefit the potential enhancements of the corridor and be more consistent with the draft finding in section 6.1.3 in Attachment "1 C". Although the applicant has removed 15 proposed lots to avoid impacts to Pismo clarkia, and the Planning Commission found S,\COMMUNITY_DEVELOPMENTlPROJECTS\TTMIVTIM 01-001 (TI998)\2005\CCl 12205\CC.SR. I L22.05.doc CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 12 OF 14 that there are some benefits to the provision of riparian enhancement, the added protection afforded by maintaining, to the fullest extent feasible, the integrity of the buffer area is needed to provide adequate mitigation. .:. Potential Class I impact Slope stability - Slope considerations are a concem due to both aesthetic impacts and slope stability. Several proposed lots include areas of steep slopes, including lots 12-14 that include an eroded drainage swale and as such, are not found to comprise a significant impact. The only proposed lot that is comprised almost entirely of natural slopes greater than 20% (the threshold established in the SEIR), is lot 17. Section 6.1.4 of the findings in Attachment "1C" include a discussion pertaining to the geologic studies performed on the site and the mitigation required. Slope stability can be achieved through construction measures, however, the existing safety impact from building on excessively steep slopes remain. If lot 17 were removed, the classification of impact G-4 would remain as Class II, and a finding such as the one included in section 5.4.3 of Attachment "1 C" as regards slope impacts could be made. Attachment "1 C" also includes findings that would be necessary to approve the project with less than significant impacts (Section 4) and findings for those impacts that are significant or potentially significant, but determined to be mitigable (Section 5). .:. Class II impact Oak trees - Impacts to Oak trees from the project are described in the Addendum (Impact B-3) and draft findings that would be required to approve the project despite these impacts are in section 5.2.2 in Attachment "1 C". Of the estimated 1 ,260 oak trees on site, 70 trees are proposed to be removed and mitigated; another 100 are proposed to be transplanted. Mitigation measure B-3(a) requires a pre-construction survey and tree protection plan and Mitigation measure B-3(b) requires this plan to be re-evaluated prior to the approval of grading permits, since final tract approvals (including the incorporation of measures required by responsible agencies in issuance of necessary permits) may affect the tree mitigation. Although development may occur on most proposed lots that avoid or minimize individual oak trees, there are several portions of the site where direct and indirect impacts to oak trees and oak woodland habitat remain. The applicant provides additional tree mitigation information in Attachment 14. The mitigation required for the project exceeds standards included within the City's tree protection ordinance in accordance with the final certification of the SEIR. However, there are some areas of the site, that if avoided, would more substantially achieve adequate mitigation. These areas include proposed lots 3 and 17 that are composed nearly entirely by oak woodland habitat, and the removal or reconfiguration of these lots would be consistent with a finding for approval such as the one drafted in section 5.2.2 in Attachment "1C". The City would also have to make findings regarding rejected project alternatives when approving a project. There were eight alternatives considered in the SEIR and weighed against project objectives. Attachment "1 C" section 8.0 contains draft findings that would be needed for project approval considering these alternatives. S:ICOMMUNITY _DEVELOPMENTlPROJECTS\TTMIVTIM 01.001 (TI 998)\2005\CCI 12205\CC.SR. I I 22.05.doc CITY COUNCIL CONSIDERATION' OF VTTM AND PUD CASE NO,,01-001 NOVEMBER 22, 2005 PAGE 13 OF 14 In conclusion, the significant impacts of this project identified in the SEIR that cannot be avoided or substantially lessened are the permanent loss of biological resources (Pismo clarkia) and cumulative impact on biological resources. However, as previously discussed, in the evaluation of the project as revised to further avoid impacts, there are two Class II ilTJpacts that if not fully mitigated to a level of "less than significant", become Class I: Impact B-2 and Impact G-4. Therefore, a project approval would require a Statement of Overriding Considerations (SOC) be made in addition to the findings, which concludes that economic, social and other specific considerations outweigh the unavoidable adverse effects of each Class I impact of the project. A draft sac that was presented to the Planning Commission is included in Attachment "1 C" section 11. The SOC is a vehicle by which the City can inform the community of the reasons why certain considerations may justify tolerance of significant environmental impacts. As previously mentioned, the project description includes enhancements to benefit the community. In addition to the Pismo clarkia recovery plan, the onsite well is proposed to be re-activated as a source of water to offset approximately 35 acre-feet/year of the City's domestic water supply used to irrigate Rancho Grande Park. This isa considerable benefit as regards the City's efforts toward conservation of water resources. Additionally, the applicant will provide a monetary contribution towards a project to conduct critical studies needed for sediment capture and habitat restoration benefiting Meadow Creek and ultimately Pismo Lake. This sedimentation project is consistent with the Coastal Resource Conservation District's Pismo Lake Watershed Enhancement Plan (2004). The City has long recognized the need for addressing flooding, erosion and sedimentation problems along the west fork of the Meadow Creek tributary within the Oak Park Acres open space area. The City received a scope of work from Rincon Consultants for the sedimentation project that is included in Attachment 15. Lastly, the emergency access road connection to the Hidden Oaks school site is an offsite improvement that is 1) needed to implement adequate emergency access for the site; and 2) important in providing greatly improved circulation to the surrounding neighborhood to improve the public health and safety in the vicinity. The Planning Commission, in addition to finding that adequate mitigation is not afforded by the project, found that a SOC could not be reached even in light of the proposed enhancements. In addition to CEQA findings, the draft resolution contains findings required by the Development Code for the approval for a vesting tentative tract map, planned unit development and lot line adjustment. The Planning Commission could not make these findings in the affirmative, nor could they make the CEQA findings as drafted in Attachment "1C". Necessarily, findings for denial of the project are provided for Council consideration in the attached draft City Council Resolution. Public Comments On April 21, and November 10 2005, 85 public hearing notices were sent to. all property owners within 300 feet of the project, the site was adequately posted with information about the public hearings, and public notices were placed in the Tribune on April 22, September 9 S:ICOMMUNITY_DEVELOPMENTIPROJECTSITIMIVTTM 01.001 (T1998)\2005ICCI 12205ICC.SR. I L22.05.doc CITY COUNCIL CONSIDERATION OF VTTM AND PUD CASE NO. 01-001 NOVEMBER 22, 2005 PAGE 14 OF 14 and November 11, 200S. Additional public comment relating to the project occurred during the certification hearings for the SEIR in 2003 and 2004. ALTERNATIVES: 1. Take tentative action on the project and direct staff to return with any necessary modifications to the attached Draft Resolution 2. Adopt the Draft Resolution 3. Direct staff to use or modify the findings included in Attachment "1 C" and return with a resolution for approval of the project or a revised project avoiding specified impact areas. 4. Provide direction to staff. Exhibits and Attachments: [ON FILE AT THE COMMUNITY DEVELOPMENT DEPARTMENT AND THE ADMINISTRATIVE SERVICES DEPARTMENT]: Exhibits Exhibit A - A 1- A8 Vesting Tentative Tract Map and project plans Exhibit B - Lot Line Adjustment Exhibit C - Addendum to the Revised Final Subsequent EIR Exhibit D - Draft Design Manual Exhibit E - Revised Final Subsequent EIR [Previously distributed and on file in the Administrative Services Department] Attachments 1. Planning Commission Resolution OS-1977 recommending project denial; minutes from the June 7, September 20, and October 4, 200S Planning Commission public hearings; and portions of the Planning Commission packet including: 1A - Draft Conditions of Approval 1 B - Draft Mitigation Monitoring and Reporting Plan 1 C - Example of Drafted CEQA Findings and Statement of Overriding Considerations that would be necessary for a project approval. 2. Map of habitat feature and mitigation buffers 3. Ordinance 186 C.S. (Rancho Grande Master Plan) 4. Ordinance 302 C.S. (Development Agreement [expired]) 5. Applicant's project background summary 6. Applicant's letter to the Chair Brown and the Commission dated April 12, 200S 7. Althouse and Meade's components of the Draft Pismo c1arkia Research and Recovery Plan 8. Staff Advisory Committee Meeting Notes of August 5, 2004 9. City Council Meeting Minutes and Resolution of April 2004 10. Rancho Grande Master Trails Plan map 11. Architectural Review Committee Meeting Notes of August 9, 2004 12. Draft Pismo clarkia Mitigation and Monitoring Plan 13. Riparian and Wetland Enhancement Plan 14. Draft oak tree mitigation information 15. Rincon SOW for Meadow Creek Sediment Capture and Habitat Restoration S:ICOMMUNITY _DEVELOPMENTlPROJECTSITTMIVTIM 01-001 (TI 998)\2005\CCI 12205ICC.SR. I I.22.05.doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DENYING APPROVAL OF VESTING TENTATIVE TRACT MAP CASE NO. 01-001 (OTHERWISE KNOWN AS TRACT 1998), PLANNED UNIT DEVELOPMENT CASE NO. 01-001, AND LOT LINE ADJUSTMENT CASE NO. 01-002 LOCATED AT JAMES WAY AND LA CANADA WHEREAS, the City Council of the City of Arroyo Grande adopted Resolution No. 3740 on April 13, 2004 certifying the Revised Final Subsequent Environmental Impact Report (SEIR) for the project (Vesting Tentative Tract Map 01-002 and Planned Unit Development 01-001); and WHEREAS, the Planning Commission of the City of Arroyo Grande held a duly noticed public hearings on May 3,2005, June 7, 2005, September 20,2005 and October 4,2005 on the project, filed by Taos Holding Company/Castlerock Development, to subdivide a 26.9-acre property into twenty-one (21) residential lots and 0I1e (1) twenty-two (22) acre open space parcel and adopted Resolution No. 05-1977 recommending that the City Council deny the project as proposed. WHEREAS, the City Council of the City of Arroyo Grande held a duly noticed public hearing on November 22, 2005 and has reviewed and considered the information and public testimony presented at the public hearing, staff report, Addendum to the certified SEIR, and all other information and documents that are part of the public record on the project; arid WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist that prevents the City Council from making the findings required in order to approve the project: Tentative Tract Map Findings for denial: 1. The proposed tentative tract map is not consistent with the goals, objectives, policies, plans, programs, intent and requirements of the Arroyo Grande General Plan (1990) in that development and improvements are proposed adjacent to riparian and other biologically sensitive habitats and do not meet the requirements set forth in the implementation measures for Biological Resources in the Conservation and Open Space Element Policy 5.2. 2. The site, as shown on the tentative tract map, is not physically suitable for the type and proposed density because the development is not clustered in such a way that allows for all necessary easements, parking, and improvements without a substantial deviation from requirements set forth in the SEIR; and failure to incorporate to the fullest extent feasible, adequate mitigation measures, specifically, the required setbacks from identified habitat for the Federally-listed Endangered and State-listed Rare plant species, Pismo clarkia, and identified riparian and wetland habitat; avoidance of slopes greater than 20%, and an increased demand for public services for fire protection and long term fire prevention measures; that are necessary to adequately reduce impacts identified RESOLUTION NO. PAGE 2 in the FSEIR, that are integral to the long term protection of important biological resources associated with the East Fork of Meadow Creek and Pismo c1arkia; and required to maintain public health and safety. 3. The design of the tentative tract map and/or the proposed improvements are likely to cause substantial damage to the natural environment, including fish, wildlife or their habitat and the potential impacts have not been adequately mitigated to the extent feasible and a Statement of Overriding Considerations can not be made. Specifically, the resulting impacts to biological resources are not reduced to a level that is considered less than significant due to the proposed density and intensity of development and improvements (including areas in the vicinity of proposed lots 9, 20 and 21 that impact identified wetlands, in the vicinity of lots 3, 8, 18 and 19 impacting the riparian corridor, in the vicinity the westerly portion of Blossom Valley Road and the vicinity of lots 18, 19 and 20 that are within and adjacent to identified pismo clarkia habitat); particularly, a Statement of Overriding Considerations can not be made to override impacts to Pismo c1arkia, which must be mitigated by avoidance of the identified habitat' and adherence, to the extent feasible, to the required Pismo c1arkia buffer, and which is not achieved by the proposed project. Additionally, the numher of oak trees impacted is significant and the impact is not mitigated to the extent feasible because the project does not incorporate measures such as minimizing, road widths and incorporating n:lad design featurEls that would avoid impacting additional oak trees. Furthermore, the project's provisions for the essential long-term protection of the environment through the requirements of, and reliance upon, a Homeowners Association or maintenance district, are speculative and potentially cannot be met. Planned Unit Development Findings 1. The proposed planned unit development is not consistent with the goals, objectives, policies, plans, programs, intent and requirements of the Arroyo Grande General Plan (1990) in that development and improvements are proposed adjacent to riparian and other biologically sensitive habitats and do not meet the requirements set forth in the implementation measures for Biological Resources in the Conservation and Open Space Element Policy 5.2. 2. That the site for the proposed development is not adequate in size and shape to accommodate the use, all yards, open spaces, setbacks, walls and fences, parking area, loading areas, landscaping, and other features required for the reasons as described in the above findings for the Tentative Tract Map. 3. That the improvements required, and the manner of development, does not adequately address all natural and manmade hazards associated with the proposed development and the project site, including, but not limited to, flood, seismic, fire and slope hazards. Specifically, the resulting impacts to geologic resources are not reduced to a level that is considered less than significant due to the proposed development and improvements that impact slopes greater that 20%. RESOLUTION NO. PAGE 3 Required CEQA Findings: The required CEQA Findings cannot be made based on the following: 1. Changes or alterations have not been incorporated into the projects which avoid or substantially lessen the significant environmental effects as identified in the FSEIR and Addendum; specifically as regards to impacts B-2, B-3, B-4, G-4 and the cumulative'impact to biological resources; 2. The specific economic, legal, social, technological, or other benefits of the proposed project, including the project enhancements do not outweigh the unavoidable adverse environmental effects. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande denies Vesting Tentative Tract Map and Planned Unit Development Case No. 01- 001 and Lot Line Adjustment 01-002, as presented to the City Council on November 22, 200S and as shown in Exhibits A-E, on file in the Administrative Services Department and incorporated herein by this reference as though set forth in full, based on the above referenced findings. On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 22"d day of November, 200S. RESOLUTION NO. PAGE 4 TONYFERRARA,MAYOR ATTEST: . KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY -- -~ ---- -- - ---- 11.a. MEMORANDUM I TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS, RECREATION AND ,t1iil FACILITIES SUBJECT: CONSIDERATION OF THE NELSON GREEN MASTER PLAN DATE: NOVEMBER 22, 2005 RECOMMENDATION: It is recommended the City Council approve the recommendation of the Parks and Recreation Commission for improvements to the Nelson Green area. FUNDING: It is estimated that the total project cost will be approximately $92,933.00. Funding for this project will come from the Park Improvement Fund (213). Specific recommendations for implementation will be made at a later date. If bricks were added to the parkway areas of the sidewalk, it would result in an increase of $125,941.00. DISCUSSION: Backaround Due to the need to replace portions of the sidewalk on Mason Street adjacent to the Nelson Green and the addition of the new Rotary Bandstand, it was determined that it would be beneficial to develop an overall Master Plan for future improvements to the entire Nelson Green area. The purpose is to ensure that future enhancements are implemented in a coordinated fashion rather than on a piecemeal basis. It was also felt that since the Nelson Green is such an important area to the community, it would warrant seeking professional assistance in developing ideas and concepts. As a result, the City contracted with RRM Design Group to prepare the Master Plan recommendations. The primary goals of the plan are to: 1) create aesthetic enhancements to the surrounding sidewalk area that will also maximize pedestrian access to the area; 2) recommend additional improvements that will offer better utilization of the Rotary Bandstand without negatively impacting the turf area; and 3) provide an improved and more coordinated transition from the Nelson Green to the Heritage Square area in order to enhance the utilization of both facilities. CITY COUNCIL CONSIDERATION OF THE NELSON GREEN MASTER PLAN NOVEMBER 22, 2005 PAGE 2 In developing the recommendations, a number of meetings were held with representatives of the Historical Society in order to identify their concerns. As a result of those meetings, it was agreed to incorporate recommended improvements within the Heritage Square area that will not be the responsibility of, or required by, the City. They are included only as a service to the Historical Society for their voluntary consideration to assist with their ongoing efforts to upgrade the area. Parks and Recreation Commission After reviewing the proposed plan, the Commission recommended small modifications to the original design to provide for greater open space, while enhancing the surrounding areas. The Commission met on November 9, 2005 and voted 5-0 for the modifications. It was suggested that the additional trees proposed for the green space itself be relocated in order to maximize the remaining turf area and that change is incorporated into the proposed plan. It was also recommended that if a parkway is approved by the City Council, that it be lined in brick similar to the Creekside Path. The Nelson Green is the only open space park area in this section of Arroyo Grande and is used by residents of the immediate area for informal group activities. It is also used as an exercise area for children and pets. Additionally, the Commission is recommending revising the proposed sidewalk area in the park adjacent to Short Street to maximize open turf and to relocate the walkway to match the handicap access walk along the.rear of the parcel. , Architectural Review Committee The Architectural Review Committee met on November 7, 2005 and voted 4-1 to support the plan and in addition, install 800 sq. ft. of turf parkway adjacent to the Greenspace. Summarv of Master Plan Imorovements Some of the improvements being presented for consideration include: . Sidewalk trees and tree wells. A total of 22 have been proposed to be added as part of this project. . Additional trees on Nelson Green designed to frame the Bandstand. The Parks and Commission recommend that these trees be spread out to maximize green space. . Additional trail connecting to the Creekside Walk. , , . New fencing and landscaping along the connection between the Nelson Green and Heritage Square. . Gateways between the Nelson Green and Heritage Square with historic signage to better mark each area. CITY COUNCIL CONSIDERATION OF THE NELSON GREEN MASTER PLAN NOVEMBER 22, 2005 PAGE 3 . Educational plaques along the trail in Heritage Square to provide information about the museums, as well as history of agriculture and the community. . Extension of the walkway behind the museum and increased landscaping to provide an improved buffer from the parking area. Turf Parkwavs The Commission and Staff do not recommend turf parkways for a variety of reasons, which are as follows: 1. The addition of a parkway would require expanding the sidewalk into the Nelson Green park area and reducing useable turf area by 1,200 square feet. 2. The additional 800 square ft. of parkway turf area will require hand mowing and hand edging. Based on criteria established in the National Parks and Recreation Park Maintenance Standards, this would require an additional 52 hours per year for mowing and an additional 52 hours per year for edging of the turf areas as well as the base of the trees. The actual staff time would be equivalent to approximately 13 days annually or 104 hours per year. 3. The additional cost for annual maintenance would be approximately $4,550.00 per year based on a Maintenance Worker 3 pay rate with benefits totaling $43.75 per hour. Currently, existing City staff does not have the hours available to maintain this area to the levels of service the City is accustomed to. 4. The additional parkway area would require approximately 18,600 gallons of water per year based on watering 3 times per week for 31 weeks for 10 minutes per watering. 5. Based on discussions with the Public Works Director, the additional turf would run contrary to the City's water conservation plan which calls for less turf and more landscaping that would be accommodated with drip irrigation systems. 6. The alternative of a brick parkway would match' with what already exists on the Olohan Alley section of the Creekside Path, thereby creating continuity to the improvements in the Village area. Staff understands the desire. to create design consistencies with the Village neighborhoods. However, staff also believes there is justification for some variation in design since there are unique issues related to a public facility. Given the significant usage of the facility, staff believes maintaining maximum turf area for recreation purposes and maximizing pedestrian use of the sidewalks should be identified as the highest priorities. Staff also believes that addition of the trees around the perimeter of the park accomplishes the City Council, Park and Recreation Commission, and ARC goals of enhancing meaningful landscaping in the parkway. Staff is recommending that the plan be adopted as presented with the recommendation of the Commission .to relocate four of the new proposed trees away from the open turf areas. Any additional changes to the current sidewalk may require the removal of sidewalk areas that have been labeled as having historical significance to the area based on stamps to the concrete dating it back to 1940. These sidewalks were installed as part of the Work Assistance Program by the Federal Government under President CITY COUNCIL CONSIDERATION OF THE NELSON GREEN MASTER PLAN NOVEMBER 22, 2005 PAGE 4 Franklin Delano Roosevelt. It is further recommended that the sections that remain be incorporated into the new sidewalk. The addition of the 22 proposed trees would significantly enhance the streetscape without making extensive changes to the sidewalk area. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve the Parks and Recreation Commission's conceptual design for the Nelson Green Space area; . Modify and approve the design; . Reject design; . Provide direction to staff. Attachment: Plan Design '" ~ .. Z g 12 &!...~ ~ 0 tj :I:~ ~ C :::E Ii t ~ ~:z: l:!'],! 0 Z ~ 5 g ~i 9 ~ ! ~ ~ ~ ~:::E i!'6 !!! ~ ti c w g! ~ 1:1 ~ g j; ~ ~~ e~ u ~ ~ ~ 0.. ::J (5 i:5 _ 1-1;; tll;; ~~ .....:::> Z:I: '" Z k ii2 I- 0 -' \.! "'... Z"" III O:::E 0 I- ... i:.2 t- c Oil j ~ ~e: ~\:! iij:>; I- '" U C :I: z~ .;:r:::E '" _ ~ 0", .......i:l fa 12 ~ ~ 011. ~5 ~ ~ l:l~:5 u oIIz ~~ tJ:::E ~ ~~ fa zt:j ~ ~ I ~ v go ~ ~ ~~. ~~ ;~> ~ I-Z C:iu 0 C '" Z "'n ~ ~ > "'o~ i::"i co Z uu . 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MEMORANDUM TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIR~ORS FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES SUBJECT: FISCAL YEAR 2005-06 FIRST QUARTER BUDGET STATUS REPORT DATE: NOVEMBER 22, 2005 RECOMMENDATION: It is recommended the City Council/Agency Board: . Approve Carryover Appropriations as shown in Schedule A. . Approve budget adjustments and recommendations as shown in Schedule A. FUNDING: The General Fund ending balance will be impacted by the approval of the recommended revenue and appropriation adjustments as follows: - Audited Fund Balance 6/30/2005: $2,435,492 Carryover Appropriations (195.914) Available Fund Balance 7/1/2005 2,239,578 Approved Adjustments (178,555) Proposed Adjustments 68.444 Total Decrease to General Fund Balance (110.111) Adjusted Fund Balance 6/30/2006 $2.129,467 Because' some projects, operations, and orders are not complete by the June 30 year-end close, it is common for the projected fund balance to be reduced by expenses (carryovers) to be paid in the current fiscal year. DISCUSSION: Backaround Each year, the City Council/RDA Board of Directors adopts a budget, which commits resources to the accomplishment of its policies. The Financial Services Department routinely prepares quarterly budget updates for the City Council. CONSIDERATION OF FIRST QUARTER BUDGET STATUS REPORT NOVEMBER 22, 2005 PAGE 2 The purpose of the City's First Quarter budget review is to: . Provide a reconciliation of the expected and actual year-end General Fund Balance for Fiscal Year 2005-06, . Recommend the re-appropriation of prior year budgets for services/products that were begun, but not completed as of June 30, 2005. . Conduct a review of City funds to recommend budgetary changes to address known budget deficiencies, . Identify budget changes that materially impact fund balances, . Staff has developed a new format for the Quarterly report that attempts to better simplify and summarize key information for Council to review, Summary . The General Fund Fiscal Year 2004-05, audited Fund Balance as of June 30, 2005 is $2,435,492. . The projected available General Fund Balance for the current fiscal year is approximately $2,129,467, The projected General Fund balance is approximately 17% of appropriations, This is below the Council goal of 20% due primarily to the fact that the City was required to contribute $243,312 to the State to help reduce the State budget deficit . Carryover appropriations from FY 2004-05 year are reported on Schedule A. Carryover budget amounts are unused appropriations in the 2004-05 Fiscal Year added to the 2005- 06 Fiscal Year. The carryover appropriations are for items or projects that began the purchase process, but were uncompleted by June 30, 2005. . The proposed budget includes $195,914 for carryover appropriations in the General Fund, Carryover appropriations of $69,372 are for projects and equipment Additionally, there is approximately $126,542 in carryover capital transfers to the CIP to fund capital projects still in progress, These projects include $6,797 for the Creekside lighting project, $4,400 for the Police Station parking lot, $30,000 for the Woman's Club and Community Center roof replacement, $7,719 for the Traffic Way Bridge Rail replacement, $53,974 for the Wilton Place pavement project, $7,931 for the Benchmark survey, $2,897 for stop signs and ADA ramps at James Way/Rodeo Drive, $12,648 for the Newsom Springs drainage project and $176 for pavement management projects, . The proposed budget also includes the following carryover appropriations: $2,326 from the Sewer Fund for a portion of the cost of a copier for the Public Works department, $2,326 from the Water Fund for a portion of the cost of a copier for the Public Works department, $2,439 for materials and supplies in the State Cops Block Grant fund and $6,194,203 for various Capital Improvement Projects. I __.__u_._ CONSIDERATION OF FIRST QUARTER BUDGET STATUS REPORT NOVEMBER 22, 2005 PAGE 3 . The proposed budget includes the following expenditures, which have already been approved by Council: 1, General Fund - $173,955 for salaries and benefits and $4,600 for the cablecasting of the Planning Commission meetings; 2. Water Fund - $15,000 for the Wilton Place project, $37,000 the purchase of supplemental water, $6,000 for a replacement pump for Well No, 6, and $21,000 for the ground water study; 3, Drainage Fund - $19,900 for the Storm Water study; 4, PEG Fund - $2,500 for development of a public information program; 5, Parks Improvement Fund - $5,000 from the Parks Improvement fund for the replacement pump for Well No, 6; 6, Sewer Facilities Fund - $125,500 from the Sewer Facilities fund for the sewer lift station; 7, Traffic Signalization Fund - $50,000 for the East Grand/Halcyon traffic signal. 8, Transportation Facilities Fund - $47,500 from the Transportation Facilities fund for the East Grand/Halcyon traffic signal. . The proposed budget includes the following new appropriations requested by staff: 1. Park Development Fund - a total of $8,000 from the Park Development fund for repairs to the turf at the Soto Sports Complex ($3,500), re- alignment of the walkway at the Nelson Green Bandstand ($1,500) and Nelson Green Master Plan ($3,000); 2, General Fund - $14,000 for the purchase of a Police copier, $900 for electrical upgrades behind City Hall, and $9,333 for the desalination study currently underway in cooperation with Grover Beach and Oceano Community Services District The Police copier is included in the Fiscal Year 2006-07 budget Thisadjustment is moving it from the Fiscal Year 2006-07 budget to the current budget; 3. Water Fund - $12,000 from the Water fund for the purchase of a replacement vehicle and $4,000 for the costs to replace a rectifier on Reservoir No, 5, The cost of the replacement vehicle was originally approved in the current budget but was left off when the budget was printed; 4, Sewer Fund - $6,000 in the Sewer fund for the cost of a replacement vehicle, As stated above this was left off of the printed budget in error. . The proposed budget also includes adjustments to Triple flip - Sales Tax, Triple flip - VLF and Motor Vehicle License Fee revenues resulting from State legislation, Also, - - CONSIDERATION OF FIRST QUARTER BUDGET STATUS REPORT NOVEMBER 22, 2005 PAGE 4 recommended is an increase in projected revenues in the Sewer Facility fund based on prior revenue history. AL TERNA TIVES: The following alternatives are provided for City Council consideration: 1, Approve the following Schedule A included in First Quarter Budget Status report that summarizes budget adjustments; 2, Deny staff recommendation and reject the schedule; / 3, Modify staff recommendation and approve the schedule; 4. Provide direction to staff. Attachment(s): Quarterly Financial Report Schedule A "--- OF ~/ ..<//i/i !II,'.\\\:;<-"':>:- , I/,"!"\\\\ ~ '~LIFO~~A/: ~lO--="~--=-- Quarterly Financial Report First Quarter of Fiscal Year 2005-06 November 22, 2005 Top Ten Revenues: The top ten revenues account for 78% of the General Fund revenue. By highlighting OVERVIEW these, we can get a better understanding of the City's revenue position. Overall, these revenues are generally This report summarizes the City's overall financial position performing as projected based on payment schedules for the fiscal year through September 2005. Except as noted and past trends. Any significant variances are noted on below, revenues and operating expenditures are generally on the next page. target based on past trends for the first quarter. I" Quarter - Curreut Fiscal Year Current Adjusted Budgets: The revenue projections and budgets Too Ten Revenues Budget YTO Actual % include the adjustments for encumbrances, carryovers, and Property Tax 3,584,110 134,350 4% expenditures that are included in this report. TrJDje Flip - Sales Tax 798,666 - 0% TrJDje Flip - VLF 1,026,511 - 0% Mid-Year Review: The City's overall and Sales Tax 2,873,000 460,131 16% revenue TOT 391,400 105,035 27% expenditure picture will be discussed in greater detail during Franchise Tax 530,500 36,134 7% the Mid-Year Budget Review scheduled for Council Buildina Pennits 217,650 54,227 25% consideration in February of 2006. VLF 114,000 21,291 19% Children in Motion 255,000 82,067 '32% GENERAL FUND Telecommunication sne leases 135,000 23,733 18% Total 9,925,837 916,968 9% General Fund Financial Condition: I" Quarter - Prior Fiscal Year With 25% of the year complete, General Fund revenues are Prior Year YTO Prior consistent based on prior' year payment schedules and Too Ten Revenues Budaet Year '10 expenditures are at 25%. The projected General Fund Prooertv Tax 3,166,400 97,Q73 3% balance is approximately 17% of appropriations. This is Triole Flio - Sales Tax - - 0% below the City Council goal of 20% due to -the payment of Triole Flip - VLF - - 0% '$243,312 that the City is required to pay to the state. The Sales Tax 3,519,300 257,191 7% General Fund would be at 19% of appropriations if this TOT , 454,300 99,819 22% Franchise Tax 502,000 31,327 6% payment were not required. Building Permits 169,200 55,902 33% VLF 1,057,550 41,239 4% Children in Motion 299,000 80,924 27% General Fund Balance Budget YTD Actual 0/0 Telecommunication site leases 129,550 29,087 22% Revenues 11,509,593 1,129,991 9% Total 9,297,300 692,561 7% Exnenditures 13,138,748 3,346,424 25% I Oneratin-" Transfers 1,323,130 314,263 24% By comparing the YTD prior year revenue to the Beginning Fund Balance 2,435,492 2,435,492 - current YTD revenue we can see an overall increase in Ending Fund Balance 2,129,467 2,129,467 - the first quarter' revenue of 32%. As shown on the following table: - Quarterly Financial Report First Quarter of Fiscal Year 2005-06 Comoarison of Actual YTD Revenue to Prior YTD Revenue . Motor Vehicle License Fees (VLF): Based YTO YTO Prior Increase/Dee on prior year revenues, this report includes a Too Ten Revenues Actual Year rease % budget reduction in this revenue of $40,500. Property Tax 134,350 97,073 37,277 38% This will reduce the budget from $154,500 Triole Flio - Sales Tax - - - 0% to $114,000. Triole Flip - VLF - - - 0% Sales Tax 460,131 257,191 202,940 79% . Franchise Fees: This revenue is down due TOT 105,035 99,819 5,216 5% to late payments that were not received by Franchise Tax 36,134 31,327 4,807 15% the end ofthe first quarter. Buildino Permits 54,227 55,902 11,675 -3% VLF 21,291 41,239 19,948 -48% . Telecommunication site leases: The Children in Motion 82,067 80,924 1,143 1% reduction in this revenue is due to the fact Telecommunication site that only two months of revenue were leases 23,733 29,087 15,354 -18% recorded in the first quarter. Total 916,968 692,561 224,407 32% Expenditures: Operating costs are on target for the Comparison of 1st Qtr Current Year Budget to Prior Year first auarter as summarized below: Btido-et Expenditures by .YTD YTl) YTl) Prior Increasel TVD9 Budget Actual % Too Ten Revenues Budaet Yr Decrease % Salaries and Benefits 10,113,298 2,542,106 25% Tax 3,584,110 3,166,400 417,710 13% Supplies 236,865 49,695 21% Triple Rip - Sales Tax 798,666 - - 0"10 Services 862,250 222,703 26% Triple Rip - VLF 1,026,511 - - 0"10 Other operatinQ casts 1,428,970 447,352 31% Sales Tax 2,873,000 3,519,300 {646,3OO -18% Caoitalourchases 497,366 84,568 17% TOT 391,400 454,300 (62,900 -14% Total 13,138,748 3,346,424 25% Franchise Tax 530,500 502,000 28,500 6% Building Pel1'lits 217,650 169,200 48,450 29% The only key variances "by type" is other operating VLF 114,000 1,057,550 {943,550 -89% costs and capital purchases. Other operating costs Children in M:Jtion 255,000 299,000 . (44,000 -15% reflect the City's annual insurance premium, which TeIecorrmunication site is due in full in July of each year. A majority of leases 135,000 . 129,550 5,450 4% capital purchases had not been made by the end of Total 9,925.837 9,297.300 (1,196,640 -13% the first quarter. . Property tax: The City receives the majority of its Departmental operating expenditures are also on property tax revenue in December and April. tarQ:et as summarized bv the followinlI: Triple flip - Sales tax: Based on actual numbers Expenditures by YTD . Department Budget Actual % received from the state, this budget report includes an Ci ~ Manaaer 573,763 149,811 26% increase in this revenue line item of $ 18,666. This Ci ~ Clerk 148,894 34,683 23% revenue is received in February and May. Ci )/ Attorney 160,200 46,211 29% . Triple flip - VLF: As stated above, this revenue is Finance 441,186 106,082 24% received in February and May. Based on actual. MIS 235,799 46,629 20% numbers received from the state, this budget report Community Dev 573,003 132,729 23% includes an increase in revenue of$1 14,51 I. Police 5,284,371 1,358,111 26% Fire 1,801,951 409,316 23% . Sales Tax: Year-to-date results are on target with our Public Works 1,232,022 283,700 23% projections and are less than 25% due to the fact that Parks and Recreation 1,983,484 529,724 27% September sales tax was received in the second Non-Departmental 704,075 249,427 35% quarter. The huge increase when compared to the prior Total 13,138,748 3.346,424 25% year (shown above) is due to the fact that the July payment for Fiscal Year 2004-05 in the amount of The main variance in departmental expenditures is in $306,100 was recognized in Fiscal Year 2003-04 in Non-departmental, which reflects the City's annual error. insurance premium payment. 2 Quarterly Financial Report First Quarter of Fiscal Year 2005-06 FIRST QUARTER ADJUSTMENTS posed in the Sewer Fund for $6,000 for a portion of the cost of a replacement vehicle. This vehicle was Council approved budget adjustments: included in the original budget and was to be paid for 0 June 18,2005 - (I) Management and part-time employee from the General Fund, Water Fund and Sewer Fund. compensation increase of $67,000. .(2) Wilton Place However, due to an error, only the General Fund . paving project of $15;000 appropriated from the Water portion was included in the final budget. The estimated ending fund balance for the Sewer Fund is fund: $164,289. This does not meet the City Council's goal 0 Julv 12.2005 - Appropriate $19,900 from the Drainage of 60 days of operating expenses plus $500,000 in part fund for the Storm Water study. due to the financing of Fair Oaks Avenue Sewer 0 . Julv 26, 2005 - Appropriation of $4,600 from the General Upgrade of $120,060. It is anticipated that once this fund to pay for adding cablecasting of Planning project is completed that this fund will meet its goal in Commission meetings. the next three years. 0 AUl!ust 9. 2005 - (I) $37,000 appropriation for purchase Water Fund: The Water Fund reports an audited fund of supplemental water from the Water Fund. (2) $2,500 balance of $1,721,378 at the end of Fiscal Year 2004- from the PEG fund for development of a public 05. There are two proposed budget adjustments for information program. (3) Appropriation of $6,000 from the Water fund in this report. The first budget request the Water fund and $5,000 from the Parks Improvement is for ~he replacement vehicle mentioned above for fund for replacement pump and pipe column for Well $12,000. This portion of the vehicle was Number 6. inadvertently left off of the final budget. The secorid 0 Seotember 13. 2005 - (I) SEIU compensation increase of is in the amount of $4,000 for the replacement of the $106,955. (2) Appropriation of $125,500 from the Sewer rectifier for Reservoir No.5. This report also includes Facilities fund for the sewer lift station upgrade. $79,020 for Council approved projects. The estimated ending fund balance in this fund is $1,661,206. 0 Seotember 27. 2005 - (I) Increase of $50,000 from the Traffic Signalization fund and $47,500 from the This will meet the City Council's goal of 60 days of Transportation Facilities fund for the East Grand operating expenses plus $500,000. The cost of muc,h Ave/Halcyon traffic signal. (2) Appropriate $21,020 from needed capital improvements has reduced this balance . the Water fund for the ground water study. significantly. The rate increase put into place in the Department requested budget adjustments: last fiscal year was designed to provide for budgeted capital improvements while maintaining the current 0 General Fund - increase of $24,233 for electrical system fund balance goals. upgrade behind City Hall, the cost of a desalination study Water Facility Fund: The Water Facility Fund has a and Police copier. beginning fund balance of $913,709. Currently, there 0 Park Development Fund - $8,000 from the Park is $358,400 . budgeted for Capital improvement Development fund for repairs at the Soto Sports Complex, projects. The .estimated fund balance for Fiscal Year re-align the walkway at Nelson Green, and Nelson Green 2005-06 is $608,908. Master Plan. 0 Water Fund - Increase in Water fund of $16,000 for Redevelopment Agency Fund: The Redevelopment Agency fund has a negative beginning fund balance of replacement vehicle that was included in the original 2005- $1,999,848. The RDA is seeing an increase in 06 budget but was not allocated to the correct funds and revenues and for the first year it is estimated that there replacement of rectifier for Reservoir No.5. will be a positive contribution to the fund balance. 0 Sewer Fund - Increase in the Sewer fund of $6,000 for a The estimated ending fund balance is a negative replacement vehicle that was not included in the printed $1,999,746. While this is only a slight decrease in the budget. negative balance, this budget does include the first OTHER FUNDS loan payment to the Water Facility fund .of $50,000 and it also includes a $25,000 payment to the State to Sewer Fund: The Sewer Fund ended the 2004-05 Fiscal Year help relieve the state budget crisis. 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