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Agenda Packet 2005-12-13 CITY OF City Council � ' ' ' � � ' Agenda „ Tony Ferrera Mayor Steven Adams Ciry Manager Joe Costello . Mayor Pro Tem Timothy J. Carmel City Attorney Jim Dickens Council Member �� Kell Wetmore Cit Clerk Jim Guthrie Council Member �" C A L I� I A y y Y Ed Arnold Council Member 4� ' AGENDA SUMMARY CITY COUNCIUREDEVELOPMENT AGENCY MEETING TUESDAY, DECEMBER 13, 2005 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL: COUNCILIRDA 3. FLAG SALUTE: ROTARY CLUB OF ARROYO GRANDE 4. INVOCATION: DR. PAUL JONES r , 5. SPECIAL PRESENTATIONS: 5.a. Honorarv Proclamation Recoanizins� Mark M. Millis 5.b. Mavor's Commendations Presented to Jim Bers�man. Camela Schaaf, and Raul Juarez 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - DECEMBER 13, 2005 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the wmmunity to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: ♦ Direct City staff to assist or coordinate with you. ♦ A Council Member may state a desire to meet with you. ♦ It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: ♦ Comments should be limited to 3 minutes or less. ♦ Your comments should be directed to the Councii as a whole and.not directed to individual Council members. ♦ Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period November 16, 2005 through November 30, 2005. 8.b. Consideration of Aoaroval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council meeting of October 25, 2005 as submitted. 8.c. Consideration of Acceotance of the Redeveloument Aaencv's lRDA) Annual Financial Reoorts [COUNCIURDA] (KRAETSCH) Recommended Action: Receive and file the Redevelopment Agency's respective Annual Financial Reports for the fiscal year ended June 30, 2005. ' 8.d. Consideration of Annual Financial Renort — Fiscal Year 2004-05 Receiot and Use of Water and Sewer Develooment Fees (KRAETSCH) Recommended Action: Receive and file the annuai report of the receipt and use of water and sewer development impact fees and charges, in compliance with Govemment Code Section 66013. AGENDA SUMMARY— DECEMBER 13, 2005 PAGE 3 8. CONSENT AGENDA(continuedl: 8.e. Consideration of Resolution Acce�tina the Status Reoort on Proiect Develooment Imaact Fees IAB 16001 (KRAETSCH) Recommended Action: Adopt Resolution accepting the status report on the receipt and use of Project Development impact Fees (AB 1600) during the fiscal year ending June 30, 2005. S.f. Consideration of Anaroval of an O�en Soace Easement Aareement for Tract 2616 (SPAGNOLO) Recommended Action: Adopt Resolution approving and authorizing the Mayor to execute an Open Space Easement Agreement for Tract 2616. 8.g. Consideration of Disoosal of Surolus Bicvcles (TerBORCH) Recommended Action: Adopt Resolution declaring the listed bicycles as surplus for donation to the San Luis Obispo County Shenff's Office to be refurbished and donated to needy children. 8.h. Consideration to Auarove Final Tract Mao 2539 Subdividina Two (2) .49-Acre Parcels into Twelve (72) Parcels Located at 785 and 187 Brisco Road (SPAGNOLO) Recommended Action: Approve Final Tract Map 2539, subdividing two (2) .49-acre parcels into twelve (12) parcels. 8.i. Consideration to Aoarove Final Parcel Mao AG 03-0071: Subdividins� One (1) Parcel into Four(41 Parcels at 231 Corbett Canvon Road (SPAGNOLO) Recommended Action: Approve Parcel Map AG 03-0071, subdividing 1.96 acres into four (4) parcels. 8.j. �Consideration of a Resolution Denvins� Aaaroval of Vestins� Tentative Tract Ma� and Planned Unit Develooment (Case No. 01-0011. to Subdivide a 26.9-Acre Proaertv into Twentv-One (21) Residential Lots and a Twentv-Two (221 Permanentiv Preserved O�en Saace Parcel (STRONG) Recommended Action: Adopt Resolution 8.k. Consideration of Determination of Industrial Disabilitv(TerBORCH) Recommended Action: i4dopt Resolution determining that Police Officer Erin Taylor suffers from an industrial disability. 8.1. Consideration of Salarv Adiustments for Mana4ement Emalovees (ADAMS) Recommended Action: Adopt a Resolution approving a salary adjustment for the position of Chief of Police for FY 2005-06 in the Management Salary C�assifications. 8.m. Consideration of Confirmation of Anaointment of New Chief of Police (ADAMS) Recommended Action: Confirm the appointment of new Chief of Police. 8.n. Consideration of the 2006 State Transoortation Imarovement Pros�ram fSTIP) Fundina Proiects (SPAGNOLO) Recommended Action: 1) Provide direction to staff on the selection and prioritization of proposed 2006 State Transportation Improvement Program (STIP) projects; 2) Adopt Resolution declaring the Council's interest in obtaining 2006 STIP funding and local match commitment for the proposed projects; and 3) Direct staff to forward Resolution to SLOCOG for funding consideration. AGENDA SUMMARY— DECEMBER 13, 2005 PAGE 4 9. PUBLIC HEARINGS: 9.a: Consideration of Pre-Auplication Review Case No. 05-006: CommuniN Saorts Center; Five Cities Communitv Service Foundation: Location -400 West Branch Street (STRONG) Recommended Action: Review the Pre-Application and provide input to the applicant and staff. 9.b. Consideratioo to Establish Underaround Utilitv District No. 6 for East Grand Avenue between Halcvon Road and Elm Street (SPAGNOLO) Recommended Action: 1) Open the public hearing allowing interested persons to address the council conceming the formation of the District; and 2) Close the public hearing and adopt Resolution directing removal of all above ground utilities and requiring underground installation of said facilities within Underground Utility District No. 6. 10. CONTINUED BUSINESS: 10.a. Consideration of of Citv Fundins� Needs Public Education Stratesav (ADAMS) Recommended Action: Direct staff to proceed with the proposed public education program and prepare an action item to place the sales tax measure on the baliot to be considered by the City Council in summer 2006. ' 11. NEW BUSINESS: 11.a. Consideration of Selection of Council Member Guthrie as Mavor Pro Tem (ADAMS) Recommended Action: Appoint Council Member Jim Guthrie as Mayor Pro Tem for the next one-year period. , 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Councii Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a. None. 13. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in,order to receive feedback and/or request direction from the Council. No formal action can be taken. a. None. 74. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the Ciry Council. AGENDA SUMMARY— DECEMBER 13, 2005 PAGE 5 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. ADJOURNMENT ..........,�,�,.,.**..**..�* All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the City Clerk's office and are available for public inspection and reproduction at cost. If requested„the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ....».................... Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arrovoqrande.orq i� 5.a. �' CiTY OF � • . , . . • • . .�� +��% �z.,,, `��f;Y�1r �. . �:,� CALIFORNIA y��'� � 91 � � I .j„-i �=.._ � ��,�> _ �on�rar� ��ocLam��b�� ¢co�� ark � i�Lis WHERE4S, Mark M. Millis has been a leading proponent of Community Recreation development; and WHERFAS, Mark has been a consistent proponent of the importance of tMe Parks and Recreation Commission within the City; and WHEREAS, Mark recognizes the value and importance of community and family recreational opportunities within the City; and WHEREAS, Mark has and continues to support and endorse famiy recreational activities as a bonding between family and civic values and pride; and WHEREAS, Mark recognizes the importance of family participation in recreational activities in creating lasting relationships within our community; and WHEREAS, Mark's leadership during his tenure in civic governinent has Ieft an endearing legacy for our community to enjoy and future generations yet to come. NOW THEREFORE, BE IT RESOLVED, that l, Tony Ferrara, Mayor of the City of Arroyo Grande, on behalf of the City Council, do hereby recognize and honor Mark M. Millis for his dedicated service, leadership and devotion to family, and his civic values and pride. We thank Mark for his dedicated and caring service to the City of Arroyo Grande, the community and its citizens. IN WITNESS WHEREOF, 1 have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be af{ixed. this i3`h day of December ioo5. , o� PpROYpC9 . = INCONVOP�tEO 92 � Tony Ferrara, Mayor u � m . ,��.�o. . �q4FORN�� • f�� m . .� � • s � _�. _. _ __ ___ �o � � � ,p,�� - �� CALl � ORIV BA ;,, `�'� ?a�' �T y� =� ___� � 9 1 1 � i�� :; � 0 a or s ommen a��on Presented to _ _ � ! 1� � � ' �� ;�i.f��. , . � On this 13t� day of Decem6er zoo5 In R.ecognition of your .�lemdership in the PCatinum Service Clu6 for Service .2l6ove and Beyond the Call of Duty o� PpROYp o9 � INGORPOR4TfD 92 � � u m * JVIV 10. 1Y11 y� �on� �errara, ��rs�O� �q</FOpN\p .� I �f�� . • � � • ► . � _ __ �� _ � � a � ��`,�� :� CALIFORNIA y��S� y,�J r i� { .___� � k ��_ � 9 1 1 ;ti��.i� � ♦ � Or S 01'�11�Qn ��01� Presented to _, , , � j ' � � 1 �� ! t � �_ � �d�' On this 13t� day of Decem6er 2005 In R,ecognition of your �►�lem6ership in the PCatinum Service CCu6 for Service .�l6ove and Beyond the Call of Duty Paaova O� �9 �' MC019POAAT�D 9't '' - v u m t J�uLr to. �9n f �on� �¢rrara, �a ►or °q�,FOaN�" �wym'�R=.f Ji+.G�-,.xiM�.F.r�t+53T!i£:.�m.�a0z . .. . . �+Tww�L. iz� .+�*�N_ � ..�a�,�°£'3�e�-T.:wv!vl�nif.1:H+�� k �� CITY O� � �7✓�y�� e . • ° � ► � -i` .-_ -: _--_. ._ . ... . _.. ._. 4B � � �' �y�1lY�"� � ��, �;�� CALIFORIVIA y , ___-� �� a r u � '�- � 9 1 1 �;,''s� `w�i , ♦ a or s ommen a��on Presented to � � � � ' �' � �� I � G� � � � � 1�� _ . On this 13t� day of Decem6er ZooS In R.ecognition of your �►�lem6ership in the Platinum Service CCu6 for 5ervice .�1.6ove and Beyond the Call of Duty � O� PFiROVp C9 . - . > �iHCOaooaareo Z ti c� _,ln�` °m •'JULV �;. �91t } �on� �errara, �a ►or °,<,FOa,,�P � PRROy� . . S�A■ � c� FINCONFORATED 92 � ° m MEMORANDUM # ,ro�r io. ieii y P C4��FORN� TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICE� BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR(�I,J � SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period November 16 through November 30, 2005. FUNDING: There is a $649,621.37 fiscal impact. All payments are within the existing budget. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staff's recommendation; • Do not approve staffs recommendation; • Provide direction to staff. Attachments: Attachment 1 — Cash Disbursement Listing Attachment 2 — November 18, 2005, Accounts Payable Check Register Attachment 3 — November 23, 2005, Accounts Payable Check Register Attachment 4 — November 23, 2005, Payroll Checks & Benefit Register ATTACHMENTI CITY OF ARROYO GRANDE , CASH DISBURSEMENTS '�oa tle �ariaal aa 7?aueau6ec 16 �lrnaugk?2oveoxEarc 30, 2G105 December 13,2005 Presented are the cash disbursements issued by the Department of Financial Services for the period November 16 to November 30, 2005. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPE OF PAYMENT ATTACHMENT AMOUNT November 19,2005 Accounts Payable Cks 123872-123980 2 $ 232,590.70 November 26,?A05 Accounts Payable Cks 123981-124052 3 $ 33,084.66 Payroll Checks&Benefit Checks 4 383,946.01 $ 417,030.67 T'WaWEIIC TOTAL $ 649,621.37 U:\MSWORD\CITY COUNCIL FORMS\CASH DISBURSEMENT FORMS\CASH DISBURSEMENT SCHED wEXCEL WKS.doc CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND f010) SPECIAL REVENUE FUNDS Citu Government(Fund O10) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee , 4002 - AdministraHve Seroices Traffic Signal Fund(Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - ConstrucHon Tax 4130 - Community Development Police Grant Funds 4131 - Community Building(CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Management Information System 4202 - State AB3229 Cops Grant(Fd 271) 4145 - Non Departmental 4203 - Federal Universal Hiring(Fd 274) Public Safety(Fund O10) 4208 - Federal Local Law Enforcmt(FD 279) 4201 - Police Redevelopment Agency(Fund 2S4) 4211 - F've 4103 - Redevelopment Administration 4212 - Building&Safety ENTERPRISE FUNDS Public Works(Fund 010) Sewer Fund (Fund 612) ° 4301 - Public Works-Admin&Engineering 4610 - Sewer Maintenance 4303 - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Sfreet Lighting 4710 - Water AdministraHon 4305 - Automotive Shop 4711 - Water Production Parks£�Recreation (Fund O10) 4712 - Water Distribution 4420 - Parks Lopez Administration(Fund 641) 4421 - Recreation 4750 - Lopez AdministraHon 4422 - General RecreaHon CAPITAL IMPROVEMENT PROGRAMS (Fund 3501 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - RecreaHon-Special Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance U:\MSWORD\CITY COUNCIL FORMS\CASH DISBU25EMENT F02M5\CASH DISBURSEMENT SCHED wEXCEL WKS.doc - � ATTACHMENT2 vchlist Voucher List Page: 7 11H812005 10:34:43AM CITY OF ARROYO GRANDE Bank code: b00 Voucher Date Vendor Invoice PO# Description/ACCOUnt Amount 123872 1 t/14/2005 000653 TRULOCK, DOTTIE 101005 DOG OBEDIENCE CLASSES: 9/19/0 DOG OBEDIENCE CLASSES: 9/19/0 010.4424.5351 121.60 Total : 121.60 123873 11/14/2005 005197 NAFICY, BABAK 1003 METER DEPOSIT METER DEPOSIT 640.0000.2302 180.00 CLOSING BILL- SEWER 612.0000.1110 -6.39 CLOSING BILL-WATER 640.0000.1110 -14.85 CLOSING BILL-LOPEZ ;641.0000.1110 -59.62 CLOSING BILL-SANITARY DIST 760.0000.1110 -16.03 Total : 83.11 123874 11/14/2005 004935 STOHL, MARK 0911 OVERPAYMENT REFUND-BALLISTI OVERPAYMENT REFUND-BALLISTI 010.4201.5272 165.00 Total : 165.00 123875 11/16/2005 005298 SIOCVCB 111505 SALES FORUM LUNCHEON FERRARA; GUTHRIE;ARNOLD 010.4001.5501 45.00 STEVE ADAMS 010.4101.5501 15.00 ROB STRONG 010.4130.5501 15.00 JIM BERGMAN 010.4130.5501 15.00 Total : 90.00 123876 11/16/2005 000403 MAINTENANCE SUPERINTENDENTS 111705 M.S.A. MEETING (4) Page: 1 vchlist VOUChe� LiSt Page: 2 11/18/2005 10:34:43AM CITYAF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123876 11/16/2005 000403 MAINTENANCE SUPERINTENDENTS (Continued) M.S.A. MEETING (4) 220.4303.5501 80.00 Total : 80.00 123877 11/18/2005 000008 ADAMSON INDUSTRIES, INC 73844 HANDGUN LOCK HANDGUNLOCK 010.4201.5272 80.33 73928 BLACK BW HOLSTER FOR 92/96F BLACK BW HOLSTER FOR 92/96F 010.4201.5272 111.33 Total : 191.66 123878 11/18/2005 004815 AIRGAS WEST 103103295 ACETYLENE OXYGEN CYLINDER R ACETYLENE OXYGEN CYLINDER R 010.4420.5603 15.70 883462-00 CONTACT TIP& FUEL-WELDING- CONTACT TIP& FUEL-WELDING- 010.4420.5255 2.64 ToWI : 18.34 123879 11/18/2005 005295 ALLARD, MARY 111005 PARK DEPOSIT-RANCHO GRANDE PARK DEPOSIT-RANCHO GRANDE 010.0000.4354 29.00 Total : 29.00 123880 11/18/2005 001050 AMERICAN TEMPS 00042849 PAYROLL: 10/31/05 TO 11/04/05 T.ALLEN 220.4303.5601 1,171.60 ' D.LIENEMANN 220.4303.5601 702.96 D.HERON 640.4712.5303 1,139.97 00042850 PAYROLL: 10/31 TO 11/04/05 SHERRY FRY-RODRIGUEZ 010.4212.5303 1,085.20 Page: 2 vchlist Voucher List Paye: 3 11/18/2005 10:34:43AM CITY OF ARROYO GRANDE Bank code : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123880 11/18/2005 001050 001050 AMERICAN TEMPS (Continued) ToWI : 4,099.73 123881 11/18/2005 000029 AMERICAN WATER WORKS ASSN INC; 2000441383 AWWA DUES FOR SHANE TAYLOR AWWA DUES FOR SHANE TAYLOR 640.4710.5503 71.00 Total : 71.00 123882 11/18/2005 003175 AQUA-METRIC SALES CO 0011216 2"TR/PL REGISTER/CHAMBER 2"TR/PL REGISTER/CHAMBER 640.4712.5207 212.16 Total : 212.16 123883 11/18/2005 000042 ARROYO GRANDE FLOWER SHOP 103105 ` FLORAUGARDEN BASKET(R.STR( FLORAUGARDEN BASKET(R.STRC 010.4001.5504 72.93 Total : 72.93 123884 11/18/2005 002180 AVAYA, INC 2722361400 MERLIN PHONES MERLIN PHONES 010.4145.5403 27.48 ToWI : 27.48 123885 11/18/2005 000957 BERCHTOLD EQUIPMENT CO SJ05864 SERVICE KUBOTA TRACTOR P405 SERVICE KUBOTA TRACTOR P405 - 010.4420.5603 35574 Total : 35574 123886 11/18/2005 001917 BOB'S EXPRESS WASH OCT 2005 CAR WASHES: PD-32 FOR OCT 20 CAR WASHES: PD-32 FOR OCT 20 010.4201.5601 224.00 OVERPAYMENT FOR AUGUST WA: 010.4201.5601 -28.00 CAR WASH: 1 WASH FOR PW-42 640.4712.5601 7.00 ToW I : 203.00 123887 11/18/2005 000090 BRISCO MILL& LUMBER YARD 126310 SUPPLIES Page: 3 vchlist Voucher List Page: 4 17/18/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123887 11/18/2005 000090 BRISCO MILL& LUMBER YARD (Continued) SUPPLIES 220.4303.5603 86.34 126318 SUPPLIES SUPPLIES 220.4303.5613 55.32 126370 ZIP STRIP ZIP STRIP 220.4303.5255 9.64 126418 HEX BOLT;WASHER;NUTS HEX BOLT;WASHER;NUTS � 010.4420.5605 � 193.37 Total : 344.67 123888 11/18/2005 005296 BROWN,ALICE 100105 REIMBURSEMENT-POLICE VOLUN" MILEAGE (CHINO HILLS)-POLICE- 010.4201.5501 211.46 PER DIEM 010:4201.5501 62.00 Total : 273.46 123889 11/18/2005 000094 BRUMIT DIESEL, INC 12309 CERTIFICATE-OPACITY TEST 6 UN CERTIFICATE-OPACITY TEST 6 UN 010.4211.5324 251.20 84188 HEATER CABLE F104 HEATER CABLE F104 010.4211.5601 22.47 � 84318 AIR FILTER AIR FILTER 010.4211.5601 76]6 ! ToWI : 350.43 123890 11/1S/2005 001577 BURDINE PRINTING 6464 COPIES OF FIVE CITIES CENTER- - COPIES OF FIVE CITIES CENTER- - 010.4301.5255 38.07 Page: 4 vchlist Voucher List Paye: 5 11H8/2005 10:34:43AM CITY OF ARROYO GRANDE Bank code : . boa Voucher Date Vendor Invoice PO# Description/Account Amount 123890 11/18/2005 001577 BURDINE PRINT�NG (Continued) 6469 3 COLOR COPIES 3 COLOR COPIES 612.4610.5201 3.19 Total : 41.26 123891 11/18/2005 000096 BURTON'S FIRE, INC. 121180 CREDIT CREDIT 010.4211.5601 -268.13 26725 LARGE AUTO LUBE LARGE AUTO LUBE 010.4211.5601 281.96 ToWI : 13.83 123892 11/18/2005 000105 CA CONTRACTORS SUPPLIES, INC 80799 12" K-12 METAL ABRASIVE BLADE 12"K-12 METAL ABRASIVE BLADE 010.4211.5255 107.17 Total : 107.17 123893 11/18/2005 000134 CA ST DEPT OF JUSTICE 534964 FINGERPRINTS/AUGUST 2005 POLI C E-BATTLES/LO H 0 F/YAWS , 010.4201.5324 168.00 CITY-CONN/MINER/NELSON 010.4211.5315 64.00 TOOLEY 010.4425.5315 162.00 CREDIT ON CANO/GARCIA(MAY 20 010.4425.5315 -113.00 IN/OUT 010.4201.5329 3,206.00 CREDIT ON SANCHEZ(MAY 2005) 010.4201.5329 -56.00 Page: 5 vchlist Voucher Lis t Page: _ 6 11/18/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/ACCOUnt Amount 123893 11/18/2005 000134 CA ST DEPT OF JUSTICE (Continued) 539994 FINGERPRINT CHECKS-SEPT 2005 POLICE-BROW N/BUTTELUCHAPMi 010.4201.5324 203.00 CITY 010.4211.5315 32.00 CITY 010.4130.5315 32.00 IN/OUT 010.4201.5329 1,941.00 Total : 5,639.00 123894 11/18/2005 002631 CABALLERO,JACIE 111405 REFUND FIVE CITIES YOUTH BASk REFUND FIVE CITIES YOUTH BASk 010.0000.4613 40.00 Total : 40.00 123895 11/18/2005 004635 CABRILLO CARE CENTER 111405 W/C-COMMUNITY CENTER 11/11/0! SUPERVISION 5.75 HRS @$9 010.0000.2206 -51.75 W/C-COMMUNITY CENTER 11/11/0: 010.0000.2206 250.00 Total : 198.25 123896 11/18/2005 002382 CALIFORNIA DOWNTOWN ASSN 111505 CA DOWNTOWN ASSN MEMBERSh CA DOWNTOWN ASSN MEMBERSF 010.4130.5503 100.00 Total : 100.00 123897 11/18/2005 004548 CARMEL 8 NACCASHA, LLP 10266 PROF.SERVICES: PARKSIDE ASSE PROF.SERVICES: PARKSIDE ASSE 010.4003.5304 952.00 Total : 952.00 123898 11/18/2005 000603 CARQUEST AUTO PARTS 11618 691 WAX& HOT SHINE TIRE SPRA' 691 WAX& HOT SHINE TIRE SPRA' 010.4201.5601 35.09 Page: 6 vchlist Voucher List Page: 7 11/18/2005 10:34:43AM CITY OF ARROYO GRANDE Bank code : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123898 11/18/2005 000603 CARQUEST AUTO PARTS (Continued) 17076 IDLER PULLEY-SOTO SPORTS CO IDLER PULLEY- SOTO SPORTS CO 010.4430.5601 t 8.84 27290 PARTS PARTS 010.4211.5601 66.83 , 29069 � HI-TEMP SILICONE HI-TEMP SILICONE 010.4305.5601 11.35 Total : 132.11 123899 11/18/2005 005255 CBC INNOVIS, INC 5306023796 CREDIT CHECKS-AYALA&SHOUT CREDIT CHECKS-AYALA& SHOUT 010.4201.5303 20.00 Total : 20.00 123900 11/18/2005 005290 CENTRAL COAST BAPTIST CHURCH 111405 W/C-COMMUNITY CENTER 11/12/0; W/C-COMMUNITY CENTER 11/12/0! 010.0000.2206 250.00 SUPERVISION 9.25 HRS @$9.00 010.0000.2206 -83.25 ToWI : 166J5 123901 11/18/2005 005300 CHAFFEE, BLAKE 111605 REFUND-TENTATIVE TRACT MAP C REFUND-TENTATIVE TRACT MAP C 010.0000.4501 566.00 Total : 566.00 c 123902 11/18/2005 000160 CHAPARRAL 238194 MAINTENANCE: 11/7 TO 12/07/05 , MAINTENANCE: 11/7 TO 12/07/05 010.4421.5602 120.00 Total : 120.00 123903 11/18/2005 001990 CHARTER COMMUNICATIONS 110305 IT BROADBAND CONNECTION IT BROADBAND CONNECTION _ 010.4140.5303 194.95 � Page: 7 vchlist VOUChe� LiSt Page: 8 17118/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode : boa ' Voucher Date Vendor Invoice PO# Description/Account Amount 123903 11/18/2005 001990 001990 CHARTER COMMUNICATIONS (Continued) Total : 194.95 123904 11/18/2005 002407 CINGULAR WIRELESS 123079092 CELL PHONE: ROB STRONG CELL PHONE: ROB STRONG 010.4130.5201 97.85 ToWI : 97.85 123905 11/18/2005 000171 CLINICAL LABORATORY OF 742291 WATER SAMPLES WATER SAMPLES 640.4710.5310 1,643.00 Total : 1,643.00 123906 11/18/2005 003599 COMMERCIAL SANITARY SUPPLY 86051116 HAND SOAP FOR BUILDINGS HAND SOAP FOR BUILDINGS 010.4213.5604 52:45 ToWI : 52.45 123907 11/18/2005 000185 CONSOLIDATED ELECTRICAL DIST 7605-455586 LIGHT TUBE COVERS FOR CORP Y LIGHT TUBE COVERS FOR CORP l 010.4213.5604 7�.g� 7605455852 FREIGHT CHARGE FROM INV#455 FREIGHT CHARGE FROM INV#455� 010.4213.5604 5.12 Total : 76.93 123908 11/18/2005 000196 CUESTA EQUIPMENT CO 28519 2 SETS OF MECH.GLOVES 2 SETS OF MECH.GLOVES 010.4305.5255 64.93 i Total : 64.93 123909 11/18/2005 000199 CUTTERS EDGE 102805-15 REPAIR KITS REPAIR KITS 010.4211.5603 150.17 Total : 150.17 123910 11/18/2005 000201 D G REPAIR 1089 943 TURN SIGNAL SWITCH Page: 8 vchlist Voucher List Page: 9 11/78/2005 10:34:43AM CITY OF ARROYO GRANDE Benkcode: boa Voucher Date Vendor Invoice PO# Description/Account Amount 123910 11/18/2005 000201 D G REPAIR (Continued) 943 TURN SIGNAL SWITCH 010.4201.5601 217.31 Total : 217.31 123911 11/18/2005 005287 DACEY, MICHAEL 12672 LANDSCAPE BOND RELEASE-425• LANDSCAPE BOND RELEASE-425- 010.00002210 1,200.00 Total : 1,200.00 123912 11/18/2005 005190 DANCE OF UNIVERSAL PEACE 111405 W/C-COMMUNITY CENTER 11/05/0: W/C-COMMUNITY CENTER 11/05/0; 010.0000.2206 250.00 SUPERVISION-3.5 HRS @$9.00 , 010.0000.2206 -31.50 Total : 218.50 123913 11/18/2005 005091 DEERE LANDSCAPES,JOHN 08852511 MARKING PAINT-SOTO SPORTS C( MARKING PAINT-SOTO SPORTS C( 010.4430.5605 39.77 8896651 COUPLING 8 FITTINGS- REPAIR D " COUPLING 8 FITTINGS-REPAIR D 010.4430.5605 25.97 8904032 VALVE BOX LID AND FITTINGS VALVE BOX LID AND FITTINGS 010.4430.5605 25.38 8926022 QUICK COUPLER-REPAIR- QUICK COUPLER-REPAIR- 010.4430.5605 46.31 8942310 MARKING PAINT-SOTO SPORTS C( MARKING PAINT-SOTO SPORTS C( 010.4430.5605 39.77 ToWI : 177,2p I 123914 11/18/2005 001840 DELL MARKETING LP H10031200 MINITOWER PENTIUM 4 COMPUTE MINITOWER PENTIUM 4 COMPUTE 010.4201.6101 3,122.90 Page: 9. vchlist Voucher List Page: 10 11H8/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode: boa Voucher Date Vendor Invoice PO# Description/Account Amount �123914 11/18/2005 001840 001840 DELL MARKETING LP (Continued) Total : 3,122.90 123915 11/18/2005 002673 DOCTOR'S MEDPLUS MEDICAL 13876519 PHYSICAL-JASON VASQUEZ PHYSICAL-JASON VASQUEZ 010.4211.5315 380.00 13877033 PRE-EMPL.PHYSICAL-B.SOLAND PRE-EM PL.PHYSICAL-B.SOLAND 010.4130.5315 50.00 13877186 PRE-EMPL. PHYSICAL-K.REYNOLD PRE-EMPL. PHYSICAL-K.REYNOLD 010.4101.5315 180.00 13877325 DMV PHYSICAL-TERRY FIBICH DMV PHYSICAL-TERRY FIBICH 010.4211.5324 75.00 Total : 685.00 123916 11/18/2005 005297 FLEET RADIO PRODUCTS 1033 AUDIO COMBINER/AMPLIFIER- AUDIO COMBINER/AMPLIFIER- 010.4211.6301 299.98 Freight 010.4211.6301 10.00 Total : 309.98 123917 11/18/2005 001803 FORD QUALITY FLEET GSJ501145-0001 054 L/0/F 054 UO/F 010.4201.5601 95.28 GSJ501145-0003 031 ADJUSTMENT ON PREVIOUS E 031 ADJUSTMENT ON PREVIOUS E 010.4201.5601 53.22 GSJ501145-0004 052 UO/F 052 UO/F 010.4201.5601 80.55 GSJ501145-0005 052 UO/F 052 L/O/F 010.4201.5601 49.99 Page: 10 vchlist Voucher List Page: 11 17118/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode: boa Voucher Date Vendor Invoice PO# Description/Account Amount 123917 11/18/2005 001803 FORD QUALITY FLEET (Continued) GSJ501145-0006 052 UO/F 052 L/O/F 010.4201.5601 83.57 GSJ501145-0007 032 L/0/F&MARK-UP PARTS , 032 L/0/F&MARK-UP PARTS 010.4201.5601 193.60 GSJ501145-0008 032 UO/F & BRAKES/ROTORS/LUBI 032 UO/F& BRAKES/ROTORS/LUBI 010.4201.5601 539.33 GSJ501145-0009 051 UO/F 051 L/0/F 010.4201.5601 86.86 GSK500446 031 RT FRONT WINDOW REPAIR 031 RT FRONT WINDOW REPAIR 010.4201.5601 95.84 052 FT BRAKE PADS& ROTORS 010.4201.5601 238.24 051 BRAKES 8 ROTORS 010.4201.5601 332.11 GSL500211-0001 031 LOF REPLACE COIL ON PLUG 031 LOF REPLACE COIL ON PLUG 010.4201.5601 200.62 032 EXTERIOR BULBS 010.4201.5601 83.32 MONTHLY SERVICE FEE 010.4201.5601 17.74 Total : 2,150.27 123918 11/18/2005 000262 FRANK'S LOCK& KEY, INC 23083 6 KEYS FOR TOOL BOX P59 6 KEYS FOR TOOL BOX P59 , 010.4420.5601 16.09 Total : 16.09 II 123919 11/18/2005 000605 GAS COMPANY,THE 11/4-1500 W GAS SERVICES: 1500 W BRANCH : Page: 11 vchlist Voucher List Page: 12 11/18/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode: boa Voucher Date Vendor Invoice PO# Description/Account Amount 123919 11/18/2005 000605 GAS COMPANY,THE (Continued) GAS SERVICES: 1500 W BRANCH : 010.4145.5401 9.53 11/4-910 GAS SERVICES: 910 RANCHO PKV� GAS SERVICES: 910 RANCHO PKV� 010.4145.5401 2224 11/5-200 N GAS SERVICES: 200 N HALCYON GAS SERVICES: 200 N HALCYON , 010.4145.5401 144.97 11/7-1375 GAS SERVICES: 1375 ASH ST . GAS SERVICES: 1375 ASH ST 010.4145.5401 12g2g 11/7350 GAS SERVICES: 350 S ELM ST GAS SERVICES: 350 S ELM ST 010.4145.5401 206.69 ToWI : 511.71 123920 , 11/18/2005 002813 GRAINGER, INC, W W 934-488174-4 SOCKET SET SOCKET SET � � 840.4712.5273 85.75 Total : 85.75 123921 11/18/2005 000280 GRAND PERFORMANCE 2757 INSTALL VIDEO SCREEN& PROJE� INSTALL VfDEO SCREEN & PROJE� 350.5410.7001 390.00 Total : 390.00 123922 11/18/2005 001237 HANSON AGGREGATES 510702 ASPHALT I ASPHALT 220.4303.5613 16270 Total : 162.70 123923 11/18/2005 000307 HICKS TURF EQUIPMENT, BOB 24053 RIGHT SPINDLE STEERING/CYLINC RIGHT SPINDLE STEERING/CYLWC 010.4420.5603 576.90 Total : 576.90 Page: 12 vchlist Voucher List Page: 13 11/1812005 10:34:43AM CITY OF ARROYO GRANDE Bankcode: boa Voucher Date Vendor \ Invoice PO# Description/Account Amount 123924 11/18/2005 003770 ICC-INTL CODE COUNCIL, INC 0856257-21 MEMBERSHIP SUBSCRIPTION-HUF MEMBERSHIP SUBSCRIPTION-HUF 010.4212.5503 40.00 Total : 40.00 123925 11/18/2005 005301 ICMA 345139 MEMBERSHIP DUES: 01/01/06-12/3 MEMBERSHIP DUES: 01/01/06-12/3 010.4101.5503 1,010.00 Total : 1,010.00 123926 11/18/2005 003367 IDENTIX, INC INV020112 LIVE SCAN CONTRACT:10/4-12/31/( LIVE SCAN CONTRACT:10/4-12/31/( 010.4201.5607 1,465.50 ToW l : 1,465.50 123927 11/18/2005 002820 INDOFF, INC 147314 LATERAL FILE CABINET LATERAL FILE CABINET � 010.4001.5201 482.50 OFFICE SUPPLIES/FILE CABWET 010.4101.5201 1,017.51 Total : 1,500.01 123928 11/18/2005 000345 J J'S FOOD COMPANY, INC 093005 SUPPLIES FOR HARVEST FESTIVA SUPPLIES FOR HARVEST FESTIVA 010.4201.5255 17.73 147655 DEPARTMENT SUPPLIES DEPARTMENT SUPPLIES 010.4212.5255 10.68 � 148752 SUPPLIES-HA�LOWEEN BBQ SUPPLIES-HALLOWEEN BBQ 010.4101.5319 11.87 148753 SUPPLIES-HALLOWEEN BBQ -� . SUPPLIES-HALLOWEEN BBQ �. 010.4101.5319 12.79 i Total : 53.07 . 'i 123929 11/18/2005 000347 J P TOOL REPAIR 28862 REPAIR ON BOSCH GRINDER Page: 13 vchlist Voucher List Page: 14 11H8/2005 70:34:43AM CITY OF ARROYO GRANDE Bankcode: boa Voucher Date Vendor Invoice PO# Description/Account Amount 123929 11/18/2005 000347 J P TOOL REPAIR (Continued) REPAIR ON BOSCH GRINDER 010.4420.5603 46.99 � Total : 46.99 123930 11/18/2005 000413 JONES& MAYER, LAW OFFICES OF 110105 PROFESSIONAL SERVICES-OCT 2 PROFESSIONAL SERVICES-OCT 2 010.4201.5303 87.50 Total : 87.50 123931 11/18/2005 004020 KERN'S FITZGERALD GRAPHICS 68661 SUPPLIES-DEVELOPER SUPPLIES-DEVELOPER 010.4102.5255 37.54 Total : 37.54 123932 11/18/2005 003949 KERN'S PAPER CONNECTION 15836 PAPER PAPER 010.4102.5255 323.55 15883 PAPER/NCR PAPER/NCR 010.4102.5255 327.65 15944 PAPER/NCR PAPER/NCR 010.4102.5255 518.88 16009 ENVELOPES/COVER ENVELOPES/COVER 010.4102.5255 533.41 16056 ENVELOPES ENVELOPES 010.4102.5255 231.93 Total : 1,935.42 123933 11/18/2005 005292 KINCADE, CANDACE 111405 PARK DEPOSIT-STROTHER PARK- I PARK DEPOSIT-STROTHER PARK- 010.0000.4354 29.00 Total : 29.00 Page: 14 vchlist Voucher List Page: 15 11/18/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123934 11/18/2005 005294 KING, BETfY 111005 PARK DEPOSIT-STROTHER PARK- PARK DEPOSIT-STROTHER PARK- � 010.0000.4354 29.00 � Total : 29.00 123935 11/18/2005 005202 LEHR AUTO ELECTRIC 252588 CUDA SIGNALMASTER CUDA SIGNALMASTER 010.4211.6301 1,452.03 Total : 1,452.03 123936 11/18/2005 002297 LOCAL GOVERNMENT COMMISSION 21809-05-M LOCAL GOV'T COMM:MEMBERSHI LOCAL GOV'T COMM.-MEMBERSHI 010.4130.5503 75.00 Total : 75.00 123937 11/18/2005 005293 MEHTA,JODI 111005 PARK DEPOSIT-STROTHER PARK- PARK DEPOSIT-STROTHER PARK- 010.0000.4354 29.00 Total : 29.00 123938 11/18/2005 004279 MID STATE PLUMBING & 110705 WATER CONS.PROGRAM PHASE I WATER CONS.PROGRAM PHASE I 350.5409.7001 19,421.05 Total : 19,421.05 123939 11/18/2005 000423 MID-STATE CONCRETE PRODUCTS 18921 MANHOLE FRAME COVER;GRADE MANHOLE FRAME COVER;GRADE 612.4610.5610 683.14 Total : 683.14 123940 11/18/2005 000419 MIDAS MUFFLER& BRAKE 0012245 SERVICE TO PW58 SERVICE TO PW58 . 220.4303.5601 " 57.10 0012291 SERVICE TO PW62 SERVICE TO PW62 612.4610.5601 31.47 Page: 15 vchlist VOUChe� L'ISt Page: 76 11118/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode : boa ' Voucher Date Vendor Invoice PO# Description/Account Amount 123940 11/18/2005 000419 MIDAS MUFFLER& BRAKE (Continued) 12248 021 ALTERNATOR ASSEMBLY 021 ALTERNATOR ASSEMBLY 010.4201.5601 410.97 12253 992 UO/F WIPERS 992 UO/F WIPERS 010.4201.5601 54.67 12254 021REPLACE BATTERY 021 REPLACE BATTERY 010.4201.5601 116.83 12262 013 L/0/F BALANCE TIRES 013 L/O/F BALANCE TIRES 010.4201.5601 138.95 12281 051 UO/F BALANCE TIRES 051 UO/F BALANCE TIRES 010.4201.5601 51.56 12392 LOF& SAFETY CHECK-PW8 LOF&SAFETY CHECK-PWS 010.4301.5601 , 30.47 � ToW I : 892.02 123941 11/18/2005 000429 MINER'S ACE HARDWARE, INC 59138 PARTS/HARDWARE PARTS/HARDWARE 010.4211.5601 62.00 59216' HOUSE NUMBERS HOUSE NUMBERS 010:4213.5604 16.06 59884 RSTP SPRAY RSTP SPRAY , 010.4420.5605 14.45 59887 FASTENERS;HAND TOOL FASTENERS;HAND TOOL 010.4420.5605 12.99 59933 FASTENERS , � FASTENERS 010.4420.5605 20.91 ° Page: 16 vchlist Voucher List Page: 17 11/78/2005 10:34:43AM CITY OF ARROYO GRANDE Bank code : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123941 11/18/2005 000429 MINER'S ACE HARDWARE, INC (Continued) 59937 PARTS/HARDWARE PARTS/HARDWARE 010.4211.5603 47.42 59953 PARTS/HARDWARE PARTS/HARDWARE 010.4211.5603 72.89 60025 DRILL BIT;FASTENERS DRILL BIT;FASTENERS 010.4430.5605 12.32 60079 SLEDGE FACE-FIBERGLASS SLEDGE FACE-FIBERGLASS 640.4712.5273 32.16 WD 40 640.4712.5610 16.08 60082 PARTS/HARDWARE PARTS/HARDWARE 010.4211.5255 140.33 60168 COUPLING COUPLING 640.4712.5610 0.53 60216 BULB HIPRSS BULB HIPRSS 010.4420.5605 21.44 60672 SUPPLIES SUPPLIES 640.4712.5604 8.56 71870 RULE TAPE RULE TAPE 010.4430.5605 21.43 ToW l : 499.57 123942 11/18/2005 000441 MULLAHEY FORD FOCS161109 993 REPLACE TRANSMISSION SHI( 993 REPLACE TRANSMISSION SHII 010.4201.5601 161.97 Page: 17 vchlist Voucher List Page: 18 11H8I2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123942 11/18/2005 000441 000441 MULLAHEY FORD (Continued) Total : 161.97 123943 11/18/2005 002174 NOSSAMAN, GUTHNER, KNOX& 188108 PROF SERV:09/01-09/30/05- PROF SERV:09/01-09/30/05- 640.4710.5575 3,877.07 ToWI : 3,877.07 123944 11/18/2005 000468 OFFICE DEPOT 312130724-001 OFFICE SUPPLIES OFFICE SUPPLIES 010A211.5201 34.45 312158160-001 OFFICE EXPENSE OFFICE EXPENSE 010.4301.5201 54.43 Total : 88.88 123945 11/18/2005 000472 ORCHARD SUPPLY HARDWARE INC 54849 SOCKET TOOLS SOCKETTOOLS 010.4420.5605 87.92 ToWI : 87.92 123946 11/18/2005 000481 PACIFIC GAS& ELECTRIC CO 0006618428-4 ELECTRIC:LINE EXTENSION ELECTRIC:LINE EXTENSION 010.4304.5402 108.65 Total : 108.65 123947 11/18/2005 005291 PEREZ, OSCAR 111005 W/GCOMMUNITY CENTER-12/10/C W/C-COMMUNITY CENTER-12/10/C , 010.0000.2206 125.00 � ToWI : 125.00 123948 11/18/2005 001697 PET PICK-UPS 27794 PET PICK-UP WICKETS PET PICK-UP WICKETS 010.4420.5605 1,000.00 � . Freight . 010.4420.5605 126.53 Total : 1,126.53 Page: 18 vchlist Voucher List Page: 19 11/7812005 10:34:43AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123949 11/18/2005 000975 PITNEY BOWES PURCHASE POWER 091805 POSTAGE FOR METER POSTAGE FOR METER 010.4145.5201 104.26 Total : 704.26 123950 11/18/2005 005008 PLAYPOWER LT FARMINGTON, INC FM00058525 PLAYGROUND EQUIP SPRINGS- PLAYGROUND EQUIP SPRINGS- 010.4430.5605 495.42 Total : 495.42 123951 11/18/2005 000503 POOR RICHARD'S PRESS, WC 97600 NOTICES TO APPEAR (2500) - NOTICES TO APPEAR(2500) 010.4201.5201 903.05 Total : 903.05 123952 11/18/2005 002792 PULITZER C COAST NEWSPAPERS 103005 AD-04512066-001 AND 04512088-OC AD-04512066-001 AND 04512088-OC 010.4201.5301 868.00 Total : 568.00 123953 11/18/2005 005299 QUICK WRAP BAGS 70323 SHIPPING BAGS SHIPPING BAGS 010.4212.5255 73.89 Total : 73.89 123954 11/18/2005 000518 QUINLAN, PAUL 111605 REIMBURSE MEALS/MILEAGE- REIMBURSE MEALS/MILEAGE- 010.4211.5501 44.14 Total : 44.74 123955 11/18/2005 005289 REINHARDT, PAUL 110905 REFUND YOUTH BASKETBALL- REFUND YOUTH BASKETBALL- 010.0000.4613 40.00 - Total : 40.00 123956 11/18/2005 000531 RICHETfI WATER CONDITIONING 38778 REVERSE OSMOSIS RENTAL:OCT' Page: 19 vchlist Voucher List Paye: 20 77118/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode: boa Voucher Date Vendor Invoice PO# Description/ACCOUnt Amount 123956 11l18/2005 000531 RICHETTI WATER CONDITIONING (Continued) REVERSE OSMOSIS RENTAL:OCT' 010.4201.5604 15.00 Total : 15.00 123957 11/18/2005 002932 RUTAN &TUCKER, LLP 457307 PROF. SERV: 9/1 TO 9/30/05- PROF. SERV: 9/1 TO 9/30/05- 010.4003.5327 162.15 Total : 162.15 123958 11/18/2005 000538 S&L SAFETY PRODUCTS 361359 SUPPLIES SUPPLIES 010.4213.5604 376.66 Total : 376.66 123959 11l18/2005 000569 SAN LUIS PAINTS 431937 FIELD MARKING PAINT FOR SOCCI FIELD MARKING PAINT FOR SOCCI 010.4430.5255 64.35 432204 FIELDMARKING PAINT FIELDMARK�NG PAINT 010.4430.5255 386.10 Total : 450.45 123960 11/18/2005 003108 SBC/MCI 101105 LONG DISTANCE FAX:473-0386 LONG DISTANCE FAX:473-0386 010.4145.5403 18.57 T4265372 065-021-2713-014 065-021-2713-014 010.4145.5403 291.46 T4309385 805-489-2174 805-489-2174 � 010.4201.5403 - 33.47 T4309387 PC PHONE LINE . ' PC PHONE LINE � 010.4145.5403 28.95 Page: 20 vchlist Voucher List Page: 21 11/18/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO t� Description/Account Amount 123960 11/18/2005 003108 SBC/MCI (Continued) T4317932 805-473-0379 805-473-0379 010.4145.5403 14.41 T4317936 473-1935: ALARM 473-1935:ALARM 640.4710.5403 28.52 T4317937 805-473-2041 805-473-2041 010.4145.5403 14.11 T4317943 805-473-5100 ' 805-473-5100 010.4145.5403 956.92 T4317945 805-473-5400 805-473-5400 . 010.4145.5403 1,800.85 ToWI : 3,187.26 123961 11/18/2005 000587 SEBASTIAN OIL DISTRIBUTOR CFN88309 GASOLINE: 10/16 TO 10/31/OS GASOLINE: 10/16 TO 10/31/05 010.4201.5608 33.19 Total : 33.19 123962 11/18/2005 000564 SLO COUNTY NEWSPAPERS 103005 SUPPORT SERVICES SUPERVISOF SUPPORT SERVICES SUPERVISOF 010.4201.5301 533.32 To W l : 533.32 123963 11/18/2005 004167 SLO COUNTY PUBLIC HEALTH DEPT 0040033 CROSS CONNECTION SERV:SEPT- CROSS CONNECTION SERV:SEPT- 640.4710.5303 1,409.70 Total : 1,409.70 123964 11/18/2005 003343 SNAP-ON INDUSTRIAL 23V/13084507 TOOLS TOOLS 010.4211.5273 192.53 Page: 21 � vchlist Voucher List Page: 22 11/18/2005 10:34:43AM CITY OF ARROYO GRANDE � Bank code : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123964 11/18/2005 003343 SNAP-ON INDUSTRIAL (Continued) 23V/13088866 LASERMARKED SOCKET LASERMARKED SOCKET 010.4211.5273 24.54 Total : 217.07 123965 11/18/2005 000602 SOUTH SLO COUNTY SANIT DIST 093005 SEWER PAYMENT COLLECTIONS SEWER HOOKUPS-9/OS 760.0000.2305 44,556.32 SEWER SVC COLL-9/05 760.0000.2304 27,800.00 SAN.DIST-203 N. RENA 9/05 010.4145.5401 13.47 SAN DIST-ASH R/RM-9/05 010.4145.5401 13.47 103105 SEWER PAYMENT COLLECTIONS SEWER HOOKUPS-10/05 760.0000.2305 62,859.80 SEWER SVC COLL-10/05 760.0000.2304 20,000.00 SAN DIST-R/RM-10/05 010.4145.5401 13.47 SAN DIST-203 N RENA-10/05 � 010.4145.5401 13.47 Total : 155,270.00 123966 11/18/2005 000613 STATEWIDE SAFETY& SIGNS 45509 SIGNS SIGNS 220.4303.5613 274.56 45510 SAFETY VESTS SAFETY VESTS 220.4303.5255 310.50 � 45677 . . BLUE MARKERS/YELLOW CERAMI� , - BLUE MARKERS/YELLOW CERAMII 220.4303.5613 656.37 Page: 22 vchlist Voucher List Page: 23 11118/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123966 11/18/2005 000613 000613 STATEWIDE SAFETY R SIGNS (Continued) Total : 1,241.43 123967 11/18/2005 002499 STEARNS, MICHELE 100105 REIMBURE MILEAGE-POLICE VOLL REIMBURE MILEAGE-POLICE VOLI 010.4201.5501 211.46 PER DIEM 010.4201.5501 46.00 Total : 257.46 123968 11/18/2005 000616 STERLING COMMUNICATIONS 21064 SERVICE AGREEMENT- DECEMBEI SERVICE AGREEMENT- DECEMBEI 010.4201.5606 974.00 Total : 974.00 123969 11/18/2005 000623 SUNSET NORTH CAR WASH 612 CAR WASHES: PD CAR WASHES: PD 010.4201.5601 156.00 CAR WASHES: ENGINEERING 010.4301.5601 32.22 CARWASHES: PARKS 010.4420.5601 18.66 � CAR WASHES: SEWER 612.4610.5601 31.41 CAR WASHES: STREETS - . � 220.4303.5601 22.91 ToWI : 261.20 123970 11/18/2005 000624 SUPERIOR QUALITY COPIERS, INC 32691 SUPPLIES-STAPLES FOR COPIER SUPPLIES-STAPLES FOR COPIER 010.4101.5201 56.20 Total : 56.20 123971 11/18/2005 000637 TEXAS REFINERY CORP 755738 MOTOR OIL MOTOR OIL 010.4211.5608 364.04 Total : 364.04 Page: 23 vchlist Vouchef List Page: 24 11/7812005 10:34:43AM CITY OF ARROYO GRANDE Bankcode: boa Voucher Date Vendor Invoice PO# DescriptioNAccount Amount 123972 , 11/1S/2005 002370 TITAN INDUSTRIAL 1008430 THICKSTER DISPOSAL GLOVES THICKSTER DISPOSAL GLOVES 010.4201.5272 38.61 1008432 SONTARAR LINTLESS WIPING CLC SONTARAR LINTLESS WIPING CLC 010.4201.5255 107.25 ToWI : 145.86 123973 11/18/2005 000650 TROESH READY MIX, INC 87530 CONCRETE CONCRETE 350.5632.7005 465.85 87563 CONCRETE CONCRETE 350.5632.7005 356.83 87603 CONCRETE-404 GREENWOOD .. CONCRETE-404 GREENWOOD 350.56327005 551.92 Total : 1,374.60 123974 11/18/2005 004609 TROESH RECYCLING, INC 2115 ASPHALT ASPHALT 220.4303.5307 344.60 BASE MATERIAL � 220.4303.5613 451.59 Total : 796.19 123975 11/18/2005 000669 UNION ASPHALT, INC 211758 ASPHALT ASPHALT 220.4303.5613 138.75 Total : 138.75 123976 11/18/2005 000665 US IDENTIFICATION MANUAL 136058 UPDATE SERVICE THROUGH DEC UPDATE SERVICE THROUGH DEC 010.4201.5255 88.48 Total : 88.48 123977 11/18/2005 002137 VERIZON WIRELESS 1989524507 STREET SUPERVISOR Page: 24 vchlist Voucher List Page: 25 11/18/2005 10:34:43AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 123977 11/18/2005 002137 VERIZON WIRELESS (Continued) STREET SUPERVISOR 220.4303.5403 62.48 PW INSPECTOR 010.4301.5403 31.00 ENGINEERING 010.4301.5403 31.00 Total : 124.48 123978 11/18/2005 002000 VERIZON WIRELESS MESSAGING SVC L5245715FK MONTHLY PAGERS FIRE 010.4211.5403 22.65 BLDG 010.4212.5403 11.32 Total : 33.97 123979 11/18/2005 000684 VILLAGE FRAMING 102705 FRAME/FRAMING OF HONORARY- FRAME/FRAMING OF HONORARY- 010.4001.5201 223.61 Total : 223.61 123980 11/18/2005 000687 WAYNE'S TIRE, INC 753060 TIRE REPLACEMENT FOR PW52 IS TIRE REPLACEMENT FOR PW52 IS 640.4712.5601 261.12 753651 013 TIRES 013 TIRES 010.4201.5601 213.62 Total : 474.74 109 Vouchers for bank code : boa Bank total : 232,590.70 109 Vouchers in this report Total vouchers : 232,590.70 . Page: 25 vchlist Voucher List Page: 26 11/1812005 10:34:43AM CITY OF ARROYO GRANDE Bank code : boa _ Voucher Date Vendor Invoice PO# Description/Account Amount Page: 26 ATTACHMENT3 vchlist Voucher List Page: 1 11/23/2005 17:38:SOAM CITY OF ARROYO GRANDE Bank code : boa Vouchec Date Vendor Invoice PO# Description/Account Amount 123981 11/21/2005 004707 EGGERS,TAMMIE 111805 MEALS: TRAFFIC COLLISION CONF MEALS:TRAFFIC COLLISION CONF 010.4201.5501 50.00 Total : 50.00 123982 11/21/2005 000398 MC BRIDE, KEVIN 111805 MEALS: EMERG.OPERATIONS C0� MEALS: EMERG.OPERATIONS CO� 010A201.5501 100.00 Total : 700.00 123996 11/23/2005 000010 AFSS 112205 REGISTRATION: DEC QRTLY MEET REGISTRATION: DEC QRTLY MEET 010.4211.5501 . 25.00 Total : 25.00 123997 11/23/2005 001259 AGP VIDEO, INC 1058 VIDEO PRODUCTION/TAPE DISTRII VIDEO PRODUCTIONffAPE DISTRII 211.4101.5330 4,377.50 Total : 4,377.50 123998 11/23/2005 001050 AMERICAN TEMPS 00042913 PAYROLL: 11/7-11/11/05 SHERRIE FRY-RODRIGUEZ 010.4212.5303 868.16 ToWI : 868.16 124000 11/23/2005 003817 AMERIPRIDE UNIFORM SVCS F486940 BLDG DEPT MATS t BLDG DEPT MATS ! 010.4213.5303 6.31 F486941 CITY HALL MATS/TOWELS CITY HALL MATSlTOWELS 010.4213.5303 1075 F486942 ENGIN.DEPT MATS ` ENGIN.DEPT MATS 010.4213.5303 5.00 Page: 1 i vchlist Voucher List Page: 2 17123/2005 11:38:SOAM CITY OF ARROYO GRANDE Bankcode: boa Voucher Date Vendor Invoice PO# Description/Account Amount 124000 11/23/2005 003817 AMERIPRIDE UNIFORM SVCS (Continued) F486943 COMMUNITY CENTER MATS - - � COMMUNITY CENTER MATS 010.4213.5303 9.45 F486945 SEWER DEPT UNIFORMS SEWER DEPT UNIFORMS - 612.4610.5143 5.60 F486946 STREET DEPT UNIFORMS STREET DEPT UNIFORMS 220.4303.5143 14.00 F486947 WATER DEPT UNIFORMS WATER DEPT UNIFORMS 640.4712.5143 14.00 � - � . ENGIN.DEPT UNIFORMS 010.4301.5143 1.40 F486948 PARKS DEPT UNIFORMS PARKS DEPT UNIFORMS 010.4420.5143 19.60 F486949 BUILDING MAINT.UNIFORMS BUILDING MAINT.UNIFORMS 010.4213.5143 5.00 F486950 AUTO SHOP UNIFORMS � AUTO SHOP UNIFORMS 010.4305.5143 5.00 F492916 POLICE DEPT MATS POLICE DEPT MATS 010.4213.5303 12.13 F492917 RECREATION CENTER MATS RECREATION CENTER MATS 010.4213.5303 21.50 F492918 SEWER DEPT UNIFORMS SEWER DEPT UNIFORMS 612.4610.5143 5.60 F492919 STREET DEPT UNIFORMS STREET DEPT UNIFORMS 220.4303.5143 � 14.00 \ Page: 2 vchlist Voucher List Page: 3 11/23/2005 11:38:50AM CITY OF ARROYO GRANDE Bankcode: boa Voucher Date Vendor Invoice PO# Description/Account Amount 124000 11/23/2005 003817 AMERIPRIDE UNIFORM SVCS (Continued) F492920 WATER DEPT UNIFORMS WATER DEPT UNIFORMS 640.4712.5143 14.28 ENGIN. DEPT UNIFORMS 010.430 L 5143 1.40 F492921 PARKS DEPT UNIFORMS PARKS DEPT UNIFORMS � 010.4420.5143 27.48 F492922 BUILDING MAINT UNIFORMS BUILDING MAINT UNIFORMS 010.4213.5143 2.80 CORP YARD MATS 010.4213.5303 11.03 F492923 AUTO SHOP UNIFORMS AUTO SHOP UNIFORMS 010.4305.5143 10.41 F498907 FIRE DEPT MATS FIRE DEPT MATS 010.4213.5303 21.15 F498910 BUILDING DEPT MATS � BUILDING DEPT MATS 010.4213.5303 6.31 F498911 CITY HALL MATSlTOWELS CITY HALL MATS/TOWELS 010.4213.5303 10.75 F498912 ENGIN.DEPT MATS ENGIN.DEPT MATS 010.4213.5303 5.00 F498913 COMMUNITY CENTER MATS COMMUNITY CENTER MATS . 010.4213.5303 9.45 - F498916 SEWER DEPT UNIFORMS SEWER DEPT UNIFORMS 612.4610.5143 5.60 Page: 3 vchlist Voucher List Page: . 4 11/2312005 71:38:50AM CITY OF ARROYO GRANDE Bank code : boa Voucher Date Vendor Invoice PO# Description/Account Amount 124000 11/23/2005 003817 AMERIPRIDE UNIFORM SVCS (Continued) � F49S917 STREET DEPT UNIFORMS STREET DEPT UNIFORMS 220.4303.5143 14.00 F498918 WATER DEPT UNIFORMS WATER DEPT UNIFORMS 640.4712.5143 14.00 ENGIN.DEPT UNIFORMS 010.4301.5143 1.40 F498919 PARKS DEPT UNIFORMS PARKS DEPT UNIFORMS 010.4420.5143 19.60 F498920 BUILDING MAINT.UNIFORMS , BUILDING MAINT.UNIFORMS 010.4213.5143 5.00 F498922 AUTO SHOP UNIFORMS AUTO SHOP UNIFORMS 010.4305.5143 5.00 F504899 POLICE DEPT MATS POLICE DEPT MATS 010.4213.5303 12.13 F504900 RECREATION CENTER MATS RECREATION CENTER MATS 010.4213.5303 21.50 F504901 SEWER DEPT UNIFORMS " SEWER DEPT UNIFORMS 612.4610.5143 5.60 F504902 STREET DEPT UNIFORMS STREET DEPT UNIFORMS 220.4303.5143 14:00 F504903 WATER DEPT UNIFORMS , WATER DEPT UNIFORMS I 640.4712.5143 14.00 ENGIN.DEPT UNIFORMS � 010.4301.5143 1.40 Page: 4 vchlist Voucher List Page: 5 11123/2005 11:38:SOAM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 124000 11/23/2005 003817 AMERIPRIDE UNIFORM SVCS (Continued) F504904 PARKS DEPT UNIFORMS PARKS DEPT UNIFORMS 010.4420.5143 " 30.84 F504905 BUILDING MAINT.UNIFORMS BUILDING MAINT.UNIFORMS 010.4213.5143 2.80 CORP YARD MATS 010.4213.5303 11.03 F504906 AUTO SHOP UNIFORMS AUTO SHOP UNIFORMS 010.4305.5143 10.41 Total : 457.71 124001 11/23/2005 000042 ARROYO GRANDE FLOWER SHOP 22639 SYMPATHY- SYMPATHY- 010.4421.5255 32.18 Total : 32.18 124002 11/23/2005 000056 BACKYARD IMPROVEMENT CTR, WC 1846 RINGS;PLIERS;BARB ARM RINGS;PLIERS;BARB ARM 010.4430.5605 17.92 Total : 17.92 124003 11/23/2005 000069 BAUER COMPRESSORS, INC 71975 5.48 SLEEVE 5.48 SLEEVE 010.4211.5272 1,503.69 Total : 1,503.69 124004 11/23/2005 000078 BLUEPRINT EXPRESS 25651 TRAFFIC SIGNAL UPGRADE- TRAFFIC SIGNAL UPGRADE- 350.56527301 160.88 ToWI : 160.88 124005 11/23/2005 000088 BRIDGE, F BARRY 111805 EXPENSES:$UPERV.LEADERSHIP EXPENSES: SUPERV.LEADERSHIP 010.4201.5501 416.46 Page: 5 vchlist VouCher List Page: 6 71/2312005 11:38:50AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 124005 11/23/2005 000085 000088 BRIDGE, F BARRY (Continued) ToWI : 416.46 124006 11/23/2005 000090 BRISCO MILL& LUMBER YARD 126216 BRASS NIPPLE BRASS NIPPLE 640.4712.5610 8.46 126538 SPRAY PAINT SPRAY PAINT 220:4303.5255 14.77 � 126588 BLACK GLOSS BLACK GLOSS 220.4303.5613 - 53.60 Total : 76.83 124007 11/23/2005 000095 BURKE AND PACE OF AG, INC 2302201 LUMBER 8 STAKES LUMBER&STAKES 220.4303.5613 77.75 2302236 NAILS NAILS 220.4303.5613 2.03 2303911 LUMBER TO REBUILD PICNIC TABL LUMBER TO REBUILD PICNIC TABL 010.4420.5605 42.90 2304425 LUMBER LUMBER 220.4303.5613 6.70 Total : 129.41 124008 11/23/2005 000096 BURTON'S FIRE, INC. 26792 LEVEL BOX MARK 5 ' LEVEL BOX MARK 5 010.4211.5601 152.30 ToW l : 7 52.30 124009 11/23/2005 000129 CA ST EMPLOYMENT DEVEL DEPT 103105 U/INS U/INS-STUMPH 010.4211.5142 1,563.00 U/INS-ODELL -� � 010.4101.5102 2,625.00 Page: 6 vchlist Voucher List Page: 7 71/23/2005 11:38:50AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 124009 11/23/2005 000129 000129 CA ST EMPLOYMENT DEVEL DEPT (Continued) Total : 4,188.00 124010 11/23/2005 005302 CJ'S CAFE 102005 CDBG FACADE-GRANT NO: P03AG CDBG FACADE-GRANT NO: P03AG 250.4800.8051 5,000.00 ToW I : 5,000.00 124011 11/23/2005 005308 COUNTRY CHRISTMAS BOUTIQUE 112105 W/C COMMUNITY CENTER- W/C COMMUNITY CENTER- 010.0000.2206 250.00 SUPERVISION: 7.75 HRS @$9.00 010.0000.2206 -69.75 Total : 180.25 124012 11/23/2005 000195 CRYSTAL SPRINGS WATER CO 10/31-17922 BOTTLED WATER BOTTLED WATER 010.4101.5201 17.00 BOTTLED WATER 010.4120.5201 17.00 BOTTLED WATER 010.4130.5201 17.00 10/31-48517 BOTTLED WATER BOTTLED WATER 010.4301.5255 17.25 10/31-48 51 9 BOTTLED WATER-BLDG DEPT BOTTLED WATER-BLDG DEPT 010.4212.5303 5.75 ToWI : 74.00 124013 11/23/2005 005310 CSULB FOUNDATION 1123 REGISTRATION-INTERNAL AFFAIR REGISTRATION-INTERNAL AFFAIR 010.4201.5501 262.00 Total : 262.00 124014 11/23/2005 005303 ERPENBACH, DAN 112105 PARK DEPOSIT-STROTHER PARK- II PARK DEPOSIT-STROTHER PARK- I 010.0000.4354 29.00 � Page: 7 vchlist Voucher List Page: 8 11123/2005 11:38:50AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 124014 11/23/2005 005303 005303 ERPENBACH, DAN (Continued) Total : 29.00 124015 11/23/2005 000240 FARM SUPPLY CO 808044 MARKING PAINT-HASHMARKS- MARKING PAINT-HASHMARKS- 010.4430.5605 61.13 809062 WIND METER-SPRAYING WIND METER-SPRAYING 010.4430.5605 31.09 818813 TORO ELECTRIOVALVE-STROTHE TORO ELECTRIC VALVE-STROTHE 010.4430.5605 7073 819006 PAINT FOR HASHMARKS-SOTO PAINT FOR HASHMARKS-SOTO 010.4430.5605 61.42 823467 GOPHER TRAPS-SOTO SPORTS C� GOPHER TRAPS-SOTO SPORTS Ct 010.4430.5605 115.70 Total : 340.07 124016 11/23/2005 004164 FEDEX 3-181-80491 EXPRESS MAIL FED EX-PACKAGE TO TIM NESS- 010.4101.5316 20.21 TRANSPORTATION CHARGES 010.4212.5303 44.76 Total : 64.97 124017 11/23/2005 001525 FERGUSON ENTERPRISES, INC 0973588 AIR VALVE AIR VALVE 640.4712.5610 36429 , 0979741 SEWER COUPLINGS SEWER COUPLINGS 612.4610.5610 38.61 Total : 402.90 124018 11/23/2005 000247 FIBICH,TERENCE 100705 REIMBURSE PARKING FEE REIMBURSE PARK�NG FEE � - 010.4211.5501 9.00 Page: 8 vchlist VOUChe� Llst Page: 9 11/23/2005 11:38:SOAM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO# Description/Account Amount 124018 11/23/2005 000247 000247 FIBICH,TERENCE (Continued) Total : 9.00 124019 11/23/2005 000288 GROVER BEACH, CITY OF 111405 SEWER BILL-CORP YARD 9/14-11/ SEWER BILL-CORP YARD 9/14-1 V 612.0000.4751 40.58 Total : 40.58 124020 11/23/2005 001237 HANSON AGGREGATES 513060 ASPHALT ASPHALT 220.4303.5613 162.48 Total : 162.48 124021 11/23/2005 000301 HEACOCK TRAILERS&TRUCK 20180 BALL MOUNT BALLMOUNT 220.4303.5603 69.71 Totai : 6971 124022 11/23/2005 005304 HIGGINS, RUBY 111705 TAXI CARD REFUND-#2536 JAXI CARD REFUND-#2536 225.0000.4777 24.00 Total : 24.00 124023 11/23/2005 003717 HOGUE, CHRISTINE 111605 REFUND YOUTH BASKETBALL- REFUND YOUTH BASKETBALL- 010.0000.4613 30.00 ToWI : 30.00 124024 11/23/2005 003639 INTL SOCIETY OF ARBORICULTURE 110505 MEMBERSHIP RENEWAL-2006- MEMBERSHIP RENEWAL-2006- 010.4420.5501 145.00 ToW I : 745.00 124025 11/23/2005 000348 J W ENTERPRISES 176236 TOILET RENTAL TOILET RENTAL 220.4303.5552 95.73 Total : 95.73 Page: 9 vchlist Voucher List Page: 10 11/2312005 11:38:50AM CITY OF ARROYO GRANDE � Bankcode: boa ' Voucher Date Vendor Invoice PO# Description/Account Amount 124026 11/23/2005 001793 KELLER &ASSOCIATES, INC, J J 006031695 OSHA POSTERS OSHA POSTERS 220.4303.5501 206.38 Total : 206.38 124027 11/23/2005 005057 KIMBALL MIDWEST 612592 DISC DISC 220.4303.5603 10575 Tatal : 105.75 124028 11/23/2005 004969 KING,JOHN 111805 REIMBURSEMENT-TRAINING WOR LUNCH(3) 010.4211.5501 22.51 BREAKFAST(1) 010.4211.5501 8.00 DINNER (1) 010.4211.5501 9.66 BREAKFAST(2) 010.4211.5501 16.00 FUEL 010.4211.5501 41.00 Total : 97.17 124029 ' 11/23/2005 000403 MAINTENANCE SUPERINTENDENTS 112105 YEARLY MEMBERSHIP DUES B.FULLER;T.MARTINS;R.CRUZ;P.M, 220.4303.5501 300.00 Total : 300.00 124030 11/23/2005 000398 MC BRIDE, KEVIN 112305 LODGING,MEALS,PER DIEM-INTER _ LODGING,MEALS,PER DIEM-INTER 010.4201.5501 433.50 Total : 433.50 124031 11/23/2005 000419 MIDAS MUFFLER& BRAKE 0012337 SERVICE TO PW68 � SERVICE TO PW68 � � � 220.4303.5601 30.47 � Page: 10 vchlist Voucher List Paye: 11 11/23/2005 11:38:SOAM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor � Invoice PO# Description/Account Amount 124031 11/23/2005 000419 000419 MIDAS MUFFLER& BRAKE (Continued) Total : 30.47 124032 11/23/2005 000429 MINER'S ACE HARDWARE, INC 50580 RECTANGULAR BARS RECTANGULAR BARS 010.4211.5255 6.21 60157 MISC. HARDWARE MISC. HARDWARE 010.4211.5605 19.07 61191 TAPE/CHISEL TAPE/CHISEL 010.4420.5605 28.93 61304 PAINT PAINT 010.4213.5604 21.44 61697 CLAMP CLAMP 010.4420.5605 11.52 61778 LITES LITES 010.4211.5255 42.86 61862 CRYSTAL POTAS.CLORID CRYSTAL POTAS.CLORID 010.4211.5255 34.28 61900 MISC.HARDWARE MISC.HARDWARE 010.4211.5601 34.12 72488 HOSES HOSES 010.4430.5605 5.34 73330 FASTENERS FASTENERS 010.4420.5605 14.48 73915 CORDLESS DRILL;DRILL BIT CORDLESS DRILL;DRILL BIT 010.4420.5273 101.87 Page: 11 vchlist Voucher List Page: 12 11/2312005 11:38:SOAM CITY OF ARROYO GRANDE Bankcode: boa Voucher Date Vendor Invoice PO# Description/Account Amount 124032 11/23/2005 000429 MINER'S ACE HARDWARE, INC (Continued) 73987 SAWZAL BLADES SAWZAL BLADES �- 010.4420.5605 45.02 74049 PAINTBRUSH PAINTBRUSH 010.4420.5605 9.04 74185 HOSE;BULB HOSE;BULB 010.4430.5605 10.67 74339 TOILET TANI<REPAIR TOILET TANK REPAIR 010.4213.5604 1179 � 74909 SUPPLIES ' SUPPLIES 010.4420.5605 26.76 Total : 423.40 124033 11/23/2005 005307 MISSION CABINETS LLC 112105 REFUND OF PLOT PLAN REVIEW F REFUND OF PLOT PLAN REVIEW F 010.0000.4510 261.00 Total : 261.00 124034 11/23/2005 002869 MOTOROLA W0907654 LABOR&MATERIAL REPAIR ROCK LABOR&MATERIAL REPAIR ROCK 010.4211.5603 237.39 ToWI : 237.39 124035 11/23/2005 005062 NEW LIFE NAZARENE CHURCH 112105 PARK DEPOSIT-RANCHO GRANDE PARK DEPOSIT-RANCHO GRANDE 010.0000.4354 29.00 ToWI : 29.00 124036 11/23/2005 000481 PACIFIC GAS& ELECTRIC CO 11/10-620838 ELECTRIC-6208387812-4 ELECTRIC-6208387812-4 612.4610.5402 194.66 Page: 12 I vchlist Voucher List Page: 73 1112312005 11:38:SOAM CITY OF ARROYO GRANDE Bank code : boa Voucher Date Vendor Invoice PO# Description/Account Amount 124036 11/23/2005 000481 PACIFIC GAS 8 ELECTRIC CO (Continued) 11/10-781296- ELECTRIC-7812966116-7 ' ELECTRIC-7812966116J � 010.4145.5401 14.93 Total : 209.59 124037 11/23/2005 000518 QUINLAN, PAUL 111105 HOTEL-FHETS TRAINING HOTEL-FHETS TRAINING 010.4211.5501 372.30 Total : 372.30 124038 11/23/2005 000479 SBC 11/7-0183 451-0183: RAD10 451-0183: RADIO 010.4145.5403 187.81 11/73953 8413953 841-3953 010.4211.5403 32.17 11/7-3956 841-3956: ALARM 841-3956:ALARM 220.4303.5303 32.17 11/73959 841-3959:ALARM 841-3959:ALARM 640.4710.5403 32.17 11/8-9816 489-9816 489-9816 010.4145.5403 52.37 Total : 336.69 ! 124039 11/23/2005 003108 SBC/MCI 11/73960 PC PHONE LINE:841-3960 PC PHONE LINE: 841-3960 010.4145.5403 � 32.17 . � ToWI : 32.17 124040 11/23/2005 005309 SCELZI ENTERPRISES INC 749 VISE STAND FOR BUILDING DIV.- VISE STAND FOR BUILDING DIV.- 010.4213.6301 218.07 Page: 13 vchlist Voucher List Page: 14 11/23I2005 11:38:SOAM CITY OF ARROYO GRANDE � Bankcode: boa Voucher Date Vendor Invoice PO# Description/Account Amount I 124040 11/23/2005 005309 005309 SCELZI ENTERPRISES INC (Continued) Total : 278.07 124041 11/23/2005 001876 SISKO, KAREN 112105 REIMBURSEMENT ACCOMODATIONS FOR CALPELRA 010.4101.5501 543.84 GAS 010.4101.5501 34.40 ToW l : 578.24 124042 11/23/2005 000620 STREATOR PIPE&SUPPLY 423156 PIPE CUTTER/BLADES PIPE CUTTER/BLADES 640.4712.5273 64.96 � ' 426357 GAL.PIPE NIPPLE GAL.PIPE NIPPLE 640.4712.5610 3.99 428670 1 CASE PVC GLUE 1 CASE PVC GLUE 640.4712.5610 90.24 429437 PRESSURE REGULATER FITTING PRESSURE REGULATER FITTING 350.5409.7001 44.98 Total : 204.17 124043 11/23/2005 003457 TENERA ENERGY, LLC E16284 CONSULTANT SERVICE: DRAINAGI CONSULTANT SERVICE: DRAINAGI 010.4301.5303 3,000.00 Total : 3,000.00 124044 11/23/2005 005305 TODD ENGINEERS 46201 CONSULTANT SERVICES FOR GR( CONSULTANT SERVICES FOR GR( 640.4710.5303 2,221.86 Total : 2,221.86 124045 11/23/2005 000650 TROESH READY MIX, INC 87137 1 SK SAND SLURRY FOR TRENCH� 1 SK SAND SLURRY FOR TRENCH- 640.4712.5610 432.63 Page: 14 I vchlist Voucher List Page: 15 11123/2005 11:38:50AM CITY OF ARROYO GRANDE Bankcode : boa Voucher Date Vendor Invoice PO ti Description/ACCOUnt Amount 124045 11/23/2005 000650 000650 TROESH READY MIX, INC (Continued) Total : 432.63 124046 11/23/2005 005252 ULTREX 53032 ANNUAL MAINT.AGREEMENT- ANNUAL MAINT.AGREEMENT- 612.4610.5602 225.00 Total : 225.00 124047 11/23/2005 000677 VALKO, PEGGY 112205 ART CLASSES-VALKO- ART CLASSES-VALKO- 010.4424.5351 158.40 Total : 158.40 124048 11/23/2005 002137 VERIZON WIRELESS 1991693646 CELL PHONE-459-7020 CELL PHONE-459-7020 010.4101.5403 208.63 Total : 208.63 124049 11/23/2005 002000 VERIZON WIRELESS MESSAGING SVC L5252720FK MIS PAGER-MONTHLY SERVICE � MIS PAGER-MONTHLY SERVICE 010.4140.5303 11.32 Total : 11.32 124050 11/23/2005 000687 WAYNE'S TIRE, INC 133039 TIRE FOR PW62 TIRE FOR PW62 640.4712.5601 96.80 Total : 96.80 124051 11/23/2005 005306 WIRZ, RICHARD 112105 PARK DEPOSIT-STROTHER PARK- PARK DEPOSIT-STROTHER PARK- 010.0000.4354 29.00 Total : 29.00 124052 11/23/2005 004897 WOOD RODGERS 40938 CONSULTANT SERVICES: BRISCOi CONSULTANT SERVICES: BRISCOi 350.5642.7701 3,140.00 Total : 3,740.00 ' Page: 15 vchlist VOUCher LiSt Page: 16 11I23/2005 11:38:50AM CITY OF ARROYO GRANDE Bankcode : boa - Voucher Date Vendor Invoice PO# Description/Account Amount 58 Vouchers for bank code : bo8 Bank total : 33,084.66 58 Vouchers in this report Total vouchers : 33,084.66 Page: 16 ��-��{ ATTACHMENT4 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 11/04105-11/17105 11/23/05 FUND 010 346,676.53 Salaries Full time 179,021.98 FUND 220 12,497.10 Salaries Part-Time- PPT 20,185.49 FUND 284 - Safaries Part-Time -TPT 7,93571 FUND 612 6,191.82 Salaries OverTime 17,939.86 FUND 640 18,580.56 Salaries Standby 398.76 383,946.01 Holiday Pay 14,749.66 Sick Pay 3,981.87 Annual Leave Buyback - Vacation Buyback - Sick Leave Buyback - Vacation Pay 7,729.06 Comp Pay 4,603.60 Annual Leave Pay 3,15470 PERS Retirement 65,830.85 Social Security 16,397.67 PARS Retirement 365.58' State Disability Ins. 981.86 Deferred Compensation 750.00 Health Insurance 30,498.85 - Dentallnsurance 4,131.33 Vision Insurance 950.84 Life Insurance 714.53 Long Term Disability 1,070.86 Uniform Allowance = Car Allowance 500.00 Councii Expense - Employee Assistance 227.95 Boot Allowance - Motor Pay 75.00 Bi-Linguai Pay 1,750.00 , 383,946.01 � _ .. 8.b. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 25, 2005 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 7. SPECIAL CITY COUNCIL MEETING: Mayor Ferrara called the meeting to order at 5:45 p.m. Council Member Dickens, Council Member Guthrie, Council Member Arnold, Mayor Pro Tem Costello, City Manager Adams, and City Attorney Carmel were present. 2. PUBLIC COMMENT: None. 3. CITY COUNCIL CLOSED SESSION: a. PUBLIC EMPLOYMENT pursuant to Government Code Section 54957: Title: Chief of Police b. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Property: APN: 007-761-032; 1189 Flora Road Agency Negotiator. Steven Adams, City Manager Negotiating Party: Alton E. Jones Under Negotiation: Price,_Terms and Conditions of Potential Purchase c. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Govemment Code Section 54956.8: � Property: APN: 006-095-002; Parcel Located on Valley Road Agency Negotiator: Steven Adams, City Manager Negotiating Party: John Taylor, Trustee, E. & E. Taylor Living Trust Under Negotiation: Price, Terms and Conditions of Potential Purchase d. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8 Property: APN: 007-192-038; Vacant Lot at 210 Le Point Street Agency Negotiator: Steven Adams, Ciry Manager Negotiating Party: Dorfman Homes Inc., A CA Corp. Under Negotiation: Price, Terms and Conditions of Potential Purchase e. CONFERENCE WITH LEGAI COUNSEL—ANTIPICATED LITIGATION: Significant exposure to litigation pursuant to Government Code Section 54956.9(b): one poten- tial ca§e. MINUTES OF CITY COUNCIL SPECIAL MEETING OCTOBER 25, 2005 PAGE 2 4. ADJOURN TO OPEN SESSION: The special meeting adjourned at 7:00 p.m. to the Regular City Council meeting. Mayor Ferrara announced that there was no reportable action from the Gosed session and announced that the Council would reconvene to Closed Session following adjournment of the regular meeting. 5. RECONVENE TO CLOSED SESSION: The Council reconvened at 9:05 p.m. to the special closed session meeting to continue discussions on Special Meeting Agenda Items 3.a., b., c., d., and e. 7. ADJOURNMENT: Mayor Ferrara announced that there was no reportable action from the closed session. The meeting was adjourned at 9:38 p.m. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 25, 2005 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 7:06 p.m. He announced that the City Council had just adjoumed from a Special (Closed Session) Nleeting and would continue the Special Meeting upon the conclusion of this Regular Meeting. 2. ROLL CALL City CounciURDA: Council Members Dickens, Guthrie, Arnold, Mayor Pro Tem Costello and Mayor Fercara were present. City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services/City Clerk Wetmore, Director of Building and Fire Fibich, Director of Parks, Recreation & Facilities Hernandez, Director of Public Works Spagnolo and Director of Community Development Strong. 3. FLAG SALUTE Tobie and Christopher Charles, representing Boy Scout Troop 489, led the Flag Salute. 4. INVOCATION Pastor Robert Banker delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Presentation by Victoria Carranza, Arroyo Grande High School Student Representative to the Annual League of California Cities Conference October 5-8, 2005. Mayor Ferrara presented a Mayor's Commendation Certificate to Victoria Carranza for representing the City of Arroyo Grande at the Annual League of California Cities Conference. Victoria accepted the Commendation and gave a brief overview of her experience at the Conference. S.b. Proclamation— "Character Counts" Week 2005. Mayor Ferrara presented an Honorary ProGamation proclaiming the week of October 16-22, 2005 as "Character Counts" Week. Tobie Charles accepted the Proclamation and spoke about the need to promote character development and ethical behavior in the youth of our community. Mr. Olivierras, Principal at Margaret Harloe Elementary School, thanked the Council for the recognition of Character Counts Week and acknowledged how the program.is integrated into the school's daily activities. 5.c. Proclamation — ConocoPhillips Santa Maria Refinery Celebrating Its 50'" Year of Operation. Mayor Ferrara presented an Honorary Proclamation commending ConocoPhillips Santa Maria Refinery on its 50'" year of operation. Jim Anderson, representing ConocoPhillips accepted the Proclamation. CITY COUNCIL MINUTES OCTOBER 25, 2005 PAGE 2 6. AGENDA REVIEW 6.a. Resolutions and Ordinances Read in Title Only Council Member Dickens moved, Mayor Pro Tem Costello seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shali be read in title only and all further reading be waived. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS None. 8. CONSENT AGENDA Council Member Dickens requested that Item 8.g. be pulled. Mayor Pro Tem Costello moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.0., with the exception of Item 8.g. The motion passed on the following roll-call vote: AYES: Costello, Guthrie, Dickens, Arnold, Ferrara NOES: None ABSENT: None 8.a. Cash Disbursement Ratification. Action: Ratified the listings of cash disbursements for the period October 1 —October 15, 2005. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of September 30, 2005. 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Special and Regular City Council Meetings of September 13, 2005 as submitted. 8.d. Consideration of Authorization to Purchase Two (2) Replacement Police Department Patrol Vehicles. Action: Authorized staff to purchase two (2) replacement Police Department patrol vehicles from Mullahey Ford for$45,400. 8.e. Consideration of Approval of a One-Year Time Extension (Time Extension Case No. 05-003) for Amended Conditional Use Permit Case 03-004; 1220 Farroll Avenue; Applied for by Coastal Christian School. Action: Adopted Resolution No. 3881 approving a one-year time extension for Amended Conditional Use Permit Case No. 03-004. 8.f. Consideration of Approval of Agreement for Contractor Services Regarding Tow Services. Action: Approved Agreement for Contractor Services with Johnboy's Towing, Inc., for two (2)years, beginning October 27, 2005 through October 26, 2007. 8.h. Consideration of Resolution Adopting Public Works Fees and Servtce Charges. Action: Adopted Resolution No. 3882 approving the FY 2005-06 Public Works Field Division Fees and Service Charges. 8.i. Consideration to Reject Bid for the Well No. 10 Phase I Project, PW 2004-07. Action: Rejected the bid from Maggiora Brothers Drilling Inc. for the Well No. 10 Phase 1 Project, PW 2004-07 and directed staff to readvertise the project to solicit bids. CITY COUNCIL MINUTES OCTOBER.25, 2005 PAGE 3 8.j. Consideration of Acceptance of the Wilton Place Paving Project, PW 2005-06. Action: 1) Accepted the project improvements, as constructed by Papich Construction in accordance with the plans and specifications for the Wilton Place Paving Project; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of retention of $18,017.22, 35 days after the Notice of Completion has been recorded, if no liens have been filed. 8.k. Consideration of Resolutions Establishing the City's Contribution Toward Health Care Coverage. Action: Adopt Resolution Nos. 3883, 3884, and 3885 establishing the City's contribution towards health care coverage for members of the Arroyo Grande Police Officers' Association (POA), AROyo Grande Career Firefighters, international Association of Fire Fighters Local 4403, and Service Employees Intemational Union, Local 620. 8.1. Consideration of Acceptance of the MultiJurisdictional Local Hazard Mitigation Planning Grant and Allocation of Funding. ' Action: Accepted the Multi-Jurisdictional Local Hazard Mitigation Planning (LHMP) Grant in the amount of $51,281.25 and approve the allocation of the City's $17,093.75 (25%) portion. 8.m. Consideration of Salary Adjustments for Management Employees. Action: Adopted Resolution No. 3886 approving salary adjustments for management employees for FY 2005-06. 8.n. Consideretion of a Resolution Establishing a Salary Range for a Part-Time Associate Planner Position. Action: Adopted Resolution No. 3887 establishing a salary range for a part-time Associate Planner position. 8.0. Consideration of Change in Insurance Provider (Life, Accidental Dismemberment, and Disability). Action: 1) Approved a change in the City's insurance provider for life insurance, accidental dismemberment, short-term disability, long-tertn disability, and voluntary life insurance; and 2) Authorized the City Manager to execute all necessary documents to implement the change. 8.g. Consfderation to Approve a Revised Water Wheeling Agreement with the Oceano Community Services District(OCSD)for the Christie Family Subdivision. Recommended Action: Approve a revised Water Wheeling Agreement with OCSD for the Christie Family Subdivision and authorize the Mayor to execute the Agreement. Council Member Dickens stated he did not previously support the proposed Agreement and did not agree with the water wheeling policy. He stated that even though water is being wheeled through the City's pipeline, City staff time is involved reading meters, calculating and billing fees, and the reality is that the City is a service provider for an area outside of the City limits. Council Member Amold moved to approve a revised Water Wheeling Agreement with OCSD for the Christie Family Subdivision and authorize the Mayor to execute the Agreement. Mayor Pro Tem Costello seconded, and the motion passed on the following roll-call vote: AYES: Arnold, Costello, Guthrie, Ferrara NOES: Dickens ABSENT: None CITY COUNCIL MINUTES OCTOBER 25, 2005 PAGE 4 9. PUBLIC HEARINGS 9.a. Continued Public Hearing - Consideration of a Proposed Ordinance Amending Chapter 12.16 of Title 12 of the Arroyo Grende Municipal Code Relating to the Community Tree Program. Director of Parks, Recreation and Facilities Hernandez presented the staff report and stated the Parks and Recreation Commission recommends the City Council introduce an Ordinance amending Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code Relating to the Community Tree Program. Mayor Ferrara opened the public hearing and invited comments from those in the audience who wished to be heard on the matter. Mike McConville, Arroyo Grande, spoke in opposition to the proposed Ordinance stating that the Ordinance takes away personal property rights for removing a tree on private property, Stacv Wohlaemuth, Arroyo Grande, spoke in opposition to the proposed Ordinance as it relates to maintenance of trees on private property. She spoke about street tree damage and safety issues located around the Grand Avenue Professional Building. She then read a letter into the record from Jean Quezada (on file in the Administrative Services Department) regarding the tree issue around the Grand Avenue Professional Building. Saliv Weitkama, Arroyo Grande, referred to the tremendous amount of trees in the James Way area and expressed concerns with provisions in the proposed Ordinance as it relates to removal of t�ees on private property. Bill Weitkamo, Arroyo Grande, expressed concerns about provisions that are confusing within the Ordinance as it relates to Oak trees; why a "tree" has more resVictions than a "regulated tree"; fire hazard issues; and zoning designations that need to be clarified in Section 12.16.070. He also encouraged the City to conduct educational workshops concerning tree issues. No further public comments were received and Mayor Ferrara closed the public hearing. Councii Member Amold stated he supported the new definitions provided in the proposed Ordinance; suggested that the language in the Ordinance identifying the specific type of Oak tree be used consistently throughout the Ordinance as Coastal Live Oak; clarified that regulated trees in single family residential areas only apply to Coastal Live Oak trees; stated that there are procedures in place currently for tree removal permits, as well as an appeal process. He supported the proposed Ordinance, as amended to.change all references from "Oak" trees to "Coastal Live Oak"trees. Council Member Dickens referred to the proposed Ordinance and noted that there may be some misunderstanding with regard to what the City Council is actually considering. He referred to trees in commercial, multi-family, and mixed use zones, which are currenUy regulated, and noted the proposed Ordinance does not make any changes to those provisions. He noted that the Ordinance expands regulations to include trees in the public right-of way adjacent to streets, and , Oak trees in single-family residential zones. He expressed concem about regulating trees on private property in single-family residentiai zones. He noted that the City has a responsibility to maintain trees in commercial, multi-family, and mixed-use zones as well as streetscape trees. He stated he could not support the proposed Ordinance with the inclusion of the removal permit for the single-family residential zone. He suggested language revisions in Section 4 to delete the CITY COUNCIL MINUTES , OCTOBER 25, 2005 PAGE 5 reference to multi-family in the heading; agreed that there should be consistency throughout the proposed Ordinance regarding the size and type of regulated trees; and supported the inGusion of permit exemptions for trees that present a fire safety hazard, as determined by the Fire Chief. He commented that updates to the tree Ordinance have been underway for quite some time and it was unfortunate that this proposed Ordinance was being misused to address the unrelated and unfortunate situation at Grand Avenue Professional Building. He supported the concept of creating good management practices as they relate to tree maintenance; however, he was uncomfortable inGuding the regulation of trees on private property. He referred to the Landmark Tree program and noted that the City should promote this program. He concluded by stating he could support the proposed Ordinance if it was amended to strike out the areas dealing with regulations single-family residential zones. Council Member Guthrie referred to the pruning regulations which would provide guidelines for correct pruning of trees. He referred to Oak trees outside of the public right of way and noted that when reviewing development projects, the City requires protection of Oak trees on private property, and stated he would be inclined to support protection of Oak trees in all areas. He suggested that perhaps the regulated tree size should be increased. He acknowledged the fire hazard issue and noted that there was a process in place for appealing decisions for removal of Uees. He agreed that since a definition of°regulated tree" had been added, the language in the - proposed Ordinance should be consistent when referring to regulated trees. He supported the proposed Ordinance if amended to clarify some of the language as discussed. Mayor Pro Tem Costello supported the proposed amendments to the Ordinance. He supported the added language with regard to fire safety; agreed that the Ordinance language should be Geaned up to be consistent when referring to Coastal Live Oak trees; stated he was uncomfortable regulating trees on private property in single-family residential zones and suggested removing that provision; and suggested increasing education efforts regarding the Landmark Tree program. He supported the proposed Ordinance if amended to incorporate changes as suggested. Mayor Ferrara supported the language clarifications as proposed this evening. He referred to the magazine "Living With Fire" distributed by Mr. Weitkamp and stated there were many exampies for fire prevention measures. He noted the proposed Ordinance is intended to ensure trees are maintained and pruned correctly. He did not think the proposed Ordinance prohibits tree removal if a fire safety issue is identified; and that it provides a process. He expressed concern about the ability to enforce the provisions in single-family residential zones. Discussion ensued with regard to removal of Oak trees in single-family residential zones, as well as tree size reguletions. City Manager Adams gave a brief overview on code enforcement related issues and suggested that City staff work Gosely with tree Vimming firms to educate them about the new tree regulations. Following further comments and discussion, Council Member Arnold moved to introduce an Ordinance amending Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code Relating to the Community Tree Program, as amended to refer to ali Oak trees as Coastai Live Oak trees; to delete the definition of"tree"; changing the diameter of regulated trees in residential zones to 12" when measured 4'6" from the base; and to add language in Section 12.76.070.G. (Exceptions) that deals with immediate fire safety. Council Member Guthrie seconded the moUon. CITY COUNCIL MINUTES OCTOBER 25, 2005 , PAGE 6 ' � � Mayor Ferrara asked for clarification on whether the motion included use of the reference materials for drafting language related to fire safety. City Attomey Carmel noted that the language being proposed must be specifically included in the motion. He referred to Section 12.16.070.C.4. and suggested adding the words "fire safety" to this provision. There was more discussion regarding proposed language modifications and it was determined by the Council to continue the item and direct staff to incorporate the language modification for review at a future meeting. Council Member Arnold amended his motion to continue the item to the next regular meeting of November 8, 2005. Council Member Guthrie seconded, and the motion passed on the following roli-call vote: AYES: Amold, Guthrie, Dickens, Costello, Ferrara NOES: None ABSENT: None 10. CONTINUED BUSINESS None. 71. NEW BUSINESS None. 12. CITY COUNCIL REPORTS a. MAYOR TONY M. FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Trensit Authority (SLOCOGISLORTA). Discussion held at SLOCOG meeting relating to funding issues for the Brisco/HalcyoN101 interchange project and keeping this project on the front bumer. SLORTA discussion held regarding transportation altematives for the senior taxi program. (2) South San Luis Oblspo County Sanitation District (SSLOCSD). Invited Council members to tour the sanitation plant to see the completion of the chlorine contact chamber project. (3) Other. Attended Zone 1/1A Advisory Committee and Taskforce meetings. In process of preparing update on activities for winter flood conVol measures. b. MAYOR PRO TEM JOE COSTELLO: (1) Zone 3 Water Advisory Board. No report. (2) County Water Resources Advisory Committee (WRAC). No report. (3) Air Pollution Control District(APCD). No report. (d) Fire Oversight Committee. Met last week; presentation of joint fire study results is scheduled for Wednesday, November 16, 2005. (5) Other. None. c. COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit(SCA�. No report. (2) South County Youth Coalition. No report. (3) Other. None. CITY COUNCIL MINUTES OCTOBER 25, 2005 PAGE 7 " d. COUNCIL MEMBER JIM GUTHRIE: (1) Economic Vitality Corporation (EVC). EVC has a new President and Chief Executive Officer, Michael Manchak. (2) Other. None. e. COUNCIL MEMBER ED ARNOLD: (1) Integrated Waste Management Authority Board (IWMA). No report. (2) California Joint Powers Insurance Authority(CJPIA). No report. (3) County Water Resources Advisory Committee (WRAC). No report. (4) Other. None. 13. CITY COUNCIL MEMBER ITEMS: a) Request to provide direction to staff regarding an animal feeding ordinance. (FERRARA) Mayor Ferrara referred to a proposed wildlife feeding ordinance that is being considered by the County of San Luis Obispo and noted that he would obtain further background information from the County and, with the consensus of the Council, have staff bring the item forth for consideraUon at a future meeting. The Council concurred. b) Request to reconsider direction to staff to install temporary traffic improvements on Rancho Parkway. (GUTHRIE) Council Member Guthrie noted that since Pad I in Phase 2 of the Five Cities Center was not yet developed and there were other vacancies in Phase 2, the temporary traffic measures proposed for Rancho Parkway may not achieve the results the City is looking for. He stated it would be difficult to determine what the traffic impacts would be since it was not yet built out. Council discussion ensued regarding the matter, and Mayor Ferrara indicated that since he was absent at the meeting when traffic mitigation alternatives were discussed, he would like to see the issue come back. Council Member Dickens stated that not all of the proposed improvements could be installed on a temporary basis and a portion of the improvements would not be effective on a temporary basis. He also noted that temporary barriers were not attractive, may cause confusion, will not serve the needs, or give the City accurate data. Following further discussion, the Council concurred to not proceed with the temporary traffic measures. 14. CITY MANAGER ITEMS: None. 15. COUNCIL COMMUNICATIONS: In follow up to City Council reports, Council Member Amold indicated his interest in touring the South San Luis Obispo County Sanitation District sewer treatment plant and requested staff to , schedule tours of the plant for all the members of the Ciry Council who are interested. Council Member Dickens requested that staff provide the Council with copies of the information presented by Mr. Bill Weitkamp during consideration of the Community Tree Program Ordinance. Mayor Ferrara announced that the workshop sponsored by the Regional Water Quality Board called "Moving Toward Sustainability: Advancing Low Impact Development, Smart Growth, and CITY COUNCIL MINUTES OCTOBER 25, 2005 PAGE 8 Integrated Regional Water Management on the Central Coast" would be held on Friday, November 18, 2005 at the Embassy Suites free of charge. He requested that staff provide copies of the announcement and registration form to the Council. 16. STAFF COMMUNICATIONS: City Manager Adams announced that the Visitors and Conference Bureau of San Luis Obispo County would be holding its bi-monthly sales forum luncheon on November 16, 2005 from noon to 2:00 p.m. City Manager Adams announced that the City Clerk would be implementing a new Agenda process in order to place the entire City Council Agenda packet on the City's website, beginning with the next meeting. 17. COMMUNITY COMMENTS AND SUGGESTIONS: Steve Ross, Arroyo Grande, referred to the Community Tree Program Ordinance and suggested tying the tree removal standards and restrictions to lot sizes. Nancv Castle, AGP Video, announced that they would be filming the upcoming Zone 1/1A Town Hall Meeting on October 26"'from 6:00.9:00 p.m. and the Higher Density Housing Workshop, co- sponsored by the Workforce Housing Coalition, on October 27"' from 4:00-6:00 p.m. in the Arroyo Grande Council Chambers. 18. ADJOURNMENT There being no fuRher business before the City Council, Mayor Ferrara adjoumed the Regular meeting at 9:00 p.m. Mayor Ferrara then indicated he would reconvene the adjoumed Special (Closed Session) Meeting. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk (Approved at CC Mtg 1 pRROyp ��C� o� �� INCORPORATED y2 MEMORANDUM U � m �c �u�v io. ieti * C��fORN�P TO: CITY COUNCIUREDEVELOPMENT AGENCY SOARD OF DIRECTORS FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES �'�. SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE REDEVELOPMENT AGENCY'S (RDA) ANNUAL FINANCIAL REPORTS DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended that the City Council/Redevelopment Agency Board of Directors receive and file the respective Redevelopment Agency's (RDA) Annual Financial Reports for the fiscal year ended June 30, 2005. FUNDING: There is no fiscal impact from this action. DISCUSSION: The firm of Moss, Levy & Hartzheim, CPA's were hired to audit the City of Arroyo Grande Redevelopment Agency's financial records for the fiscal year ended June 30, 2005. Audit services are retained for two reasons: first, to have an independent review of internal control and secondly to ensure that the resulting financial reports fairly represent the financial position of the Redevelopment Agency. In November of 2005, an audit was conducted on the 2004-05 RDA financial transactions. Documentation in support of the assets, liabilities, and fund balance of the funds in the RDA were examined and verified. This process assures an impartial review and substantiation of the Redevelopment Agency's fund balances. The result of this review is the attached financial reports. Auditors may issue three different types of opinions at the conclusion of an audit, an Unqualified, Qualified, or Adverse Opinion. An Unqualified Opinion assures the audit reader that the information presented fairly represents the financial position of the City. A Qualified Opinion states that the information is fairly presented except for a particular issue. An Adverse Opinion indicates that the agency has major accounting and/or internal control issues. The City is proud to report that for the Fiscal Year ended June 30, 2005, the City of Arroyo Grande's Redevelopment Agency received an Unqualified Opinion. In addition, the State of California requires that the Redevelopment Agencies Financial .. Transaction report and the California Department of Housing and Community (HCD) report CITY COUNCIL ACCEPTANCE OF RDA ANNUAL FINANCIAL REPORTS , DECEMBER 73, 2005 PAGE 2 on RDA activity be approved by the RDA board of directors and submitted to the State at the end of December. These reports are based on the Audited Financial report and are attached to this report ALTERNATIVES: The following alternatives are provided for City Council consideration: - Approve staff recommendations and accept the audited financial reports; - Do not approve staff recommendations and return reports to auditor; - Modify staff recommendations and approve; - Provide direction to staff. Attachments: - Redevelopment Agency Basic Financial Statement - Redevelopment Agencies Financial Transaction Report - Redevelopment Housing and Community Development Report � "_ � '_'r v - -. .. 12/03/2005 SAT 14: 12_ FAX 8059252147 � �005/019 .__... .._ .... . ._ ..._ _ . . : , .. . .._.. .. .. . .. . . .1 . . MOSS, LEVY & HARTZHEIM CERTIFIED PUBLIC ACCOUNTANTS PARTNERS: 8p2[AST MAIN ROBERT M.MOSS,C.P.A.' SANTA MARIA.CA 9345.7 - R4PJAL0 A.LEVV.CP.A.' PHONE:(805)925-2S7V Cf7alG%+.HARTGHEIId. C,P,At � � FPJ(�(80.5)925-2147 'DEI:O'ES Pr:CFE5510fl41 COpPpRATIpN E-MAIU mlh5m@m;hCpas.COm � INllEPENDENT AUDTCORS'REPORT � � ; Boazd of D'ue¢tors Redevelupment Agency of the Ciry of Arroyo Grande Aaoyo Grande,California ' i We have audited the accompanying financial statemeuts of the goverrunent activities and each major fund of the Redevelopment � Agency of the Ciry ofArroyo Grande(Agency), a component unit of the City of Arroyo Grande,Califomia(City),as of and for the fiscal yea�ended June 30,2U05,as listed in the foregoing table of contents. These financial statements aze the responsibility of the ! Agency's management. Our responsibiliry is to express opinions on these financial statements based on ow audit. We conducted our audit in accordance with audicing standards generally accepted in the United States of America azid the standards applicable to financial audiu contained�Uwern�nent�iudirrng Standards issued b the Comph-oper Generat of the United States. Those standards require that we plan and""�r�'o� � t au�ilt to obtiun reaso a�e��u��"�iabout whether the financial statements are free of material misstatement. An audit�� lud�aex�n�u�hg,on a teat bas��idcncg��u¢porting the amounts and disclosures in thc tinancfal statements. An audit also inclu s ag ' s��g rfi�,aceonnt�n �r( i les use d significant estimates made bymanagement, us wel l as evaluating the overall financia�s '�e�Y preseniat�on `�e''1�4�ve r1��v audit provides a reasonable basis for our opinions. )n our upinion,the financial statemanu roferced to above present Fairly,in all material respects,the respecrive financial pasition ofthe governmental activities and each major fund of the Agency, as of June 30, 2005, the respective changes in the financial position, thereof; and respective budgetary compazison for the Low and Moderate Speeial Revenue Fund for tfie fiscal year then ended in confomiity with accounting principles generally accepted in the United States of Ameriea. The Agency has not presented managemenFs discussion and analysis that the Governmental Accounting Standards Board have determined is necessary to supplemenl, although not required ro be psrt of,the basic financial statements. In accordance witli GovernmeniAuditing Slandards,we have also issued a report dated November 3,2005,on our consideration of the Agency's internal control over financial reporting and our tests of its compliance with certain provisions of laws,regulations, contracts,and gran[agreements and other matters. The purpose of that report is to describe the scope of our testing of intemal control over financial reporting and comp]iance aud Uie results of that testing, and not to provide an opinion on the intemal control �ver. financial reporting or on coinpliance. That report is:m integral part of an audit perfortned in accordance with Govern�nent Auditing Standardr and should be read in conjunction with tlus report in considering the results of aw audit. MOSS,LEVY&HARTZHEIM November3,2005 1 OPFICES:BEVERLY HII.LS • SANTA MARIA - rAEMBEIt ANERI�AN I!JSOiVfE OF C nh:5�GALiFOIYVIF SOC.`cN Cf�tp.q:s•CAU'UaulA SGC'.Erv OF IJq1NIC�PALFINAN;f pFFlCERS•CAUFqiNIAh550C�ATION OF SCFi00l&1SYJE�pFflqni5 12/03/2005 SAT 14: 11 FAX 8059252197 I �003/019 . _._._ __.__ ..___ ._.... ._.._. . _._._ . .__._ ..._._..... ._.._. ....__. ......_ . . . .... . .. � i II , REDEVELOPMEI�T AGENCY OF THE CITY OF ARROYO GRAIVDE BASIC FINANCIAL STATEMENTS June 30, 2005 I i i � I ; `�y�e r aa t .�h •'.t�.'�C1?..�¢. "c� "�. .3 �^ . ,z� T, �: �. � .. . , � l � 1:� A �i � 1St$� � ... . ,�;�47.#fd' � , v �$a a't"�. 2&7x::. �k+Ft +?�[{ . ' , 12)03/2005 SAT 14: 11 FAX 8059252147 �. �004/019 IiEDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE TABLE OF CONTENTS ' June 30,2005 IndependentAuditors'Report.......................................................................................:....................................................................l Govemment-wide Finuicial Statements� Statementof Net Assets.................................................................:..................................:................................................2 Sratementof Activities......................................................................................................................................................4 Fund Financial Sratements: Balance Sheet-Govemmental Fu�ds................:....................................................:.........................................................6 Reconciliation of the Governtuenta]Funds Balance Sheet to theStatemen[of Net Assets........................................................................................................................................7 Statement of Revenues,Expenditures,and Changes in Fund Balances-Goverrunental Funds...:....................................................................................................................8 ' Reconciliation of the Govemmentat Funds Statement of Revenues, Expenditures,and Changes in Fund Balances to the � Statementof Activilies..............................................................................................................................................A i Low and Moderatc Special Revenue Fund-Statement of Revenues,Expenditures, � and Cha¢ges in Fund Balance-Budget and AcNal.................................................................................................10 j Notes to the Basic Financial Statements...................................................................................................................................t 1 '. , Auditors' Report on Internai Control Over Financia(Reporting and On Compliance aad Other Matters Based on an Audit of Fivancial Statements Performed in Accordance with Govemrc�ent Aaditing Standards..................................................................LS Mnlurr ': :. p y p � - . ,j �� = -� A � �. } k�� at�y "£ _ f � �:..R� y� z+�.r� � �G;.._: � . ��r >�C5'-a . ' . . _.__ ._.... ..:._... ...._..__... 12/03/2005 SAT 14: 13 FAX 6059252147 � �006/019 REDE VELOPMENT AGENCY OF TIiE CITY OF ARROYO GItANDE ' STATEMENT OF NET ASSETS June 30, 2005 Govemmental � Activitics � ASSETS Current assets: Cash and investments $ 161,16G : Receiva6les: Interest SSS ' Taxes 36,25% Capital Assetx � . Noudepreciable: 697,890. Land ' Total assets 895,872 ''; ' i LIABILCfIES: � Current liabilities� . � Accounts payable and acerued liabilities �,�z4' � Due to Ciry of Arroyo('irande 188,986- � Noncurrent Iiabilities: I Due in more than a year �7 ;z. '.�, �^"� ��. Nf l+ 1,865,293 � .. �y r� � �: �„ .. � Totalliabilities � ��r`� � � i�� t$� �`_��. � � 2,055,983 . �S'` I V � . Y ,. .y.''.-'. K`Tf:i, i Tl.. NET ASSETS Invested in capital assets,net of related debt 697,890- Restricted 141,846 Unresuicted (1,999,847) Totalnetessets $ (1,160,111) The accompanying notes aze an integrat part of this statement. 2 12/03/2005 .SAT 14: 13 FAX 8059252147 _ .._ .. _ � � �007/019 ...__ .._... .._... ..._.. . ...__.. ...._.... .._... ... .. .. ... . . .. .. . _ _...__ ..__....._ ... I i This page intentionally left blank. � � r,� � �. �,.r:r: _�� :•,�`; � . ,y w � ' � S p,.y �SN� Y` 3 .n�� ' i �P �4 i . �}:y.� �N RJ.w1g�' .�3`"� �1'#'c�d*_. �_h- .� , . . ' . I 12/03/2005 SAT 14: 14 FAX 6059252147 �008/019 REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE STATEMENT OF ACTNITIES AND CHANGES 1N NET ASSETS For ihe Fiscal Year Ended June 30; 2005 ' � Program Revenues Operating Capital T'otal Charges For Giants and Grants and Program Functions/Programs Expenses Services Contributions Contributions Revenues General govemment $ 392,828 $ - $ - $ - $ - Total govemmenwl � , activiNes $ 392,828 $ - $ - $ - $ - � . Generalrevenues: Property taxes i Investment eamings Other Transfers to Ciry of Anoyo Grande i � Total general reveuues and transfers j i Cltange in net nssMs 'y,•`\wzg r r,''.: '4' } o- e� ..�S,.L �.''"'n", � � a At - �; � �µ Net a§set�-begy�nifig iS'f caFyear S'°' s � "�"'"'• '' 'Piiorperibt�a�l,�i'�Y'ment' '�"' Net assets-end of fiscal year The accompanying notes are an integral pert of this ststement. 4 ____._. ___ _ _... .__ _ .._ _.... ._.. . _..... _ _. __- 12/03/2005 SAT 14: 14 PAX 8059252147 . ` �009/019 ..... ._ .......__..:.. . . . .. .. ...._. .._. .. . . .. ..__. . i' Net(Expense) Revenue and Changes in Net Assets � ' $ (392,828): (392,828) 474,925 " , � � 3,074 I 200,000- � (95,350) � 582,649 189,821 �� 471,721 � ' �� .��+,,, }:�;:, t� w i�?:- , . (1,821,653) $ (1,160,111) 5 12/03/2005 SAT 14: 14 FAX 8059252147 �010/019 12EllEVELOPMEN'C AGENCY OF THE CITY OF ARROYO GRANDE GOVERNMENTALFUNDS BALANCGSHEET June 30,2005 � Major Funds �� Low and Modcrate RDA - �. . - Speciai � Capitai Toul ' � - Revonue Projects Governmental Cund Fund - Funds ASSE'f5 - - � � Cash and invzstments - � $ 134,037_� $ 27,129 " $ 161,16F .. Receivables: � ' lnterest 558 . 558 - T�� , 7,251 29,007 � 36,258 � Total.assets $ 14(,896 $ 56,136 $ (97,982 � I.iABILiTIES AND FUND BALANCES � Liabilifies: . . Accounts payable and aecru¢d liabilities S - $ 1,724 $ t,72A Due tu die City of Arroyo Grande 188,986.. 188,986 Totalliabilities . � 190,710 190,710 :{,� x^ � a �; , '��• � ° t v rt! � F��nd Balances: i �.. �� . � F �� Unreserved: . � .�-.. -.. . �,� , Design¢ted 141,846 141,846 � Undesignated - (134,574) Q34,574) Totalunreserved . 141,846 (134,574) 7,272 Tota(ffind balances � 141,846 -Q34,574) 7,272 ToWI liabilitles and fvnd bxlauces , $ t41,84G � $ %,136 $ 197,982 The accompanying notes are an integral peri of this statement. , � � 6 ._.._. ._ .... .__ _..._. __.._—._ ...__. _.._.._ ._....._. .._.___ __.. ...._.._.. .__ ...:. .. . .._. .__.._._......_______... 12/03/2005 SAT 14: 15 FAX 8059252147 �011/019 REDEVELOPMENT AGENCY OF THE CITY OF AI2120Y0 GRANDE � RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMGNT OF NET ASSETS ' Iune 3Q.2005 ; Total Fund Balances-Total Governmental Punds � $ 7,272 Iu governmental funds,only current assets are teported. In the statement of net assetc, all assets are reported, including capital assets and accumulated depreciation. Capital assets at historical cost $ G97,890 , Accumvlated depreciation - 697,890 Long-term liabili[ies are not due and payable in the current period. Therefore,they were�ot reported in thc Governmental Funds Balance Sheet. The long-term tiahilities werb adjusted as follows: City ofArroyo Grande (1,865,273) Total Net Assets-Governmental Activities $ (1,160,111) +ry .�Y . �; �., v '� < . .�, �". `i, u , sA 4 ? � �, , � � "1,. - k n� S.^'i'.7�.� Lr a s � . The accompanying notes are an integral part of ihis statement. 7 12/03/2005 SAT 16: 15 FAX 8059252147 � �012/019 . REDEVELOPMENT AGENCY OF THE CITY OF ARi20Y0 GRANDE GOVERNMENTALFUNDS STATEMFNI'OF REVENUES, $XPENDITURES, AND CHANGES 1N FUNp BALANCES For the Fiscal Yeaz Ended June 30,2005 � � � � MajorFunds - �'� Low and Moderate RDA � � � Special � Capital Total � Revenuc Projects Governmental Fund Fund Funds Revenuca: . � 'Caxec . $ 94.985' $ 379,940 $ 474,92i Uses of moncy and property 3,074 3,07�i Othcr . Z00,000 200,000 . Tofalrevenues , - 98,059 579,940 677,999 �� ExpendiWres: � � ; Curtenr. - ' - Ceneral govemment � I62,847 927,871 1,09Q718 , , Total expenditures , - 162,847 927,871 1,090,918 � � Excess ofrevenuesover(under)expenditures (64,783) (347,931) (412,7I9) ! Other Financing Sources(Uses) � � TransfertoCity�ofA�royoGrande � . (95,350) � (95,350j Proceeds from debt issuazue . 43,620" 43,620 Total other finnncing sources(uses) �q � ; �'�' �°�; ti"` � _ (51,730) � (51,730) - i' x��. Ts :r�� . . Revenues and other financing sources � � x rWt �' +. � � over(under)expendiares and •d '�«-�` � �'�=��_ � '�`'>�� °:�+a�': other financing uses , (64,788) (399,661) (464,449) Fund baiances,beginning of fiscal year 206,634 265,087 471,721 Fund bafances,enJ offiscal ycw� � $ 141,846 $ (]34,574) $ 7,272 The accompanying notes are an integral part of this statement. � 8 _ __....__ _.._... _._..._ _._ __ -_._ __ _ _.._. . . _...._ 12/03/2005 SAT 14: 16 FAX 8059252147 �013/019 _.._... _. ..:. .. .._.... . . . . . . _ ... . �_._ .. . .. . . . .- - . RED�VELOPMENT AGEIVCY OF TI�IE CITY OF ARROYO GRANDE RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENiJES, EXPENDITURES, AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVII'IES For the Fiscal Yeaz Ended June 30;2005 Ne[Changc in Fund Balances-Tota1 Governmental Funds � . $ (464,449) ; Capital outlays aze reported in the govemmental fiuids as expendihues. However, in the statement of activi[ies, the cost of those assets is allocated over their es[imated usefu] lives as depreciation expense. This is the amuunt by which additions to capital outlay of 5697,890 is geater than depreciation expense by 50 in the period. 697,890 "I'he issuance of long-term debt provides current financial resources to the govemmental funds. Also, , govemmental funds repot the effect of premiums, discounts, and similar items when debt is first issued, whereas, these amounts are deferred and amortized in the statement of activities. This amount is net of these differences in the treatment of long-term debt and related items. {43,620) , Chauge in Net Assets of Govemmental Activities $ 189,82I ' I � . Q u* .,��,.,.x� :;r>� .��J . . � u ' �* a r. 1 3�+1 t)}t . �. . . ,. �.s ti��r;:!�" _... ..:+f,o�+:<<' The accompanying notes are an integral part of this statement. 9 12/03/2005 SAT 14: 16 FAX 8059252197 �014/019 __..__ __. . . .. . .. . . . ._. . . . . .. . . . . . . .._.. REDEV�LOPMENT AGENCY OF THE CITY OF AR1tOY0 GRANDE LOW AND MODERATE SPECIAL REVENUE FUNL STATEMENT OF REVENLJES, EXPENDITUI2ES,AND CHANGES IN FUND BALANCE- ' BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 2005 Budgeted Amounts Vaziance�vith Final Budget OriKinal Final Actual Amounts Positive(Negative) Revenues: . Taxes $ 41,400 $ 41,400 $ 94,985 $ 53,585 Inveshnent eamings (,750 . 1,750 3,074 1,324 Totalrevenues 43,150 43;150 98,059 54,909. Expenditures: General govemment (62,847 162,847_ , i Totalexpenditures 162,847 162,847 i Excess ofrevenues ovor(under)expendihues 43,150 (1'99,697)' (64,788) 54,909 i Fund balance-July 1,2004 � 206,634 206,634 206,634 ! Fund balance-Jm�e 3Q 2005 � 249,78A 86,937, . $ 141,846 $ 54,904 c �,. ��c---- � �,�"_.."'.r�5.. .. ,. ,. . y, ry, l - .. .e. '' . • �i.�.�-, �.:.,. ... . The accompanying nous aze an integal part of this stntement. 10 12/03/2005 SAT 14: 16 PAX 8059252147 � � . �015/019 REDEVEI.OPMENT AGENCY OF THE CITY OF ARROYO GRA.NDE NOTES TO BAS1C FINANCIAL STATEMENTS June 30, 2005 NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The basic finaocial statements of the Redevelopment Agency(Agency)of the City of Artoyo Grande,California,(City)have been prepared in conformity with accounting principles generally accepted in the United Siates of America as applied to govemmental ;�gencies, The Governmental Accounting Standazds Boazds (GASB) is the accepted standazd setting body for establishing govemmental acwunting and financial reportins purposes. The more significacrt ofthe Agency's accounting policies are described below. A. Reoortine Entitv � - � �� The Redevelopment Agency of the City of Arroyo Grande (the Agency) is a sepazate govemme�t entity established on September 10, 1991,with thc projcct area being formed on August 27, 1996,pursuant to the State of Califomia Health wd Safety Code, Section 33000 entitled"Community Redevelopment Law". Its purpose is to prepare and carry out plans for improvement,rehabilitation,and redevelopment of blighted areas within the City lunits of the Ciry of Arroyo Grande{City). The State Health and Safety Code provides that,upon approval of a rzdevelopment plan,aU tuture incremenral increases in the tax base within the designated project area will be paid to the Agency until alJ indebtedness incurred to finance the project has been paid. The City of Arroyo Grande exercises oversight responsibiliry over.the Agency. 'This includes selection of its governing I authoriry,the designation of its maziagemeut,�e Ciry's abiliry to influence Agency operations,financial interdepcndency, and thc accountability for the Agency's fiscal matters. IIased on this oversight criteria,the Agency is a component unit of the City of Aaoyo Grande. Accordingly,the Agency's operntions are also included in the City's basic financiul statements. i B. Descriotion of Funds � i The accounts of the Agency are or�anized on the basis of.funds,each of which is considered a separate accounting entity. The operations of each fund ate ace�unted•for wtt6.1»separq�set o�iS��fi4,lancing accounu that cnmprise its assets, ' liabilitizs,fund equity,revenues and exp�ndrtyYes. Cx�J��nme�t reso'�ce�re�llocated to and accounted for ui individual ! funds based upon the purpose foi whicji ttreyate to bg�� ,and�evneans y, which spending activities aze controlled. The minimum namber of funds is ct�iptaitied acwsis�eqC�,�urth., ,a�man, �l requirements. C. Govemment—wide Financial Statements The Agency's govetntnent-wide financial statements include a Statement ofNet Assets and a Statement of Activi[ies. These statements present summaries of govemmental acti��ities for the Agency. The Agency does not have any business-type activities,therefore only governmental activities are reported. 'IGese basic financial sutemenu are presented on an "economic resources" measurement focus and the accrual basis of accounting: Accordingly, all of the Agency's assets and liabilities, including capital asseu and long-term liabilities, are included in t6c accoinpanying Statement of Net Assets. The Statemcnt of Activities presents changes in net assets. Under the accrual basis of accounting, revenues are recogiized in the period in which the liabiliry is incurred. Certain types of transactions aze reported as progam revenues for the Agency in three categories (1}charges for services, (2}operating grants and contributions, and(3)capital grants and contributions. D. Fund Financial Statements Fund financial statemenls include a Balance Sheet and a Slatement of Revenues, Expendinues, and Changes in Fund Balances for all major govemmentel funds. An accompanying schedule is presented to reconcile and explain the differences in fw�d balances as presented in thesa statements[o the net asseu presented in[he govemmant-wide financial statemenu.The Agency has presented ell funds as majors. All govemmental funds are accounted for on a spending or current financia(resources measnrement focus and the modified accrual6asis of accounting. Accordingly,only current assets and cucrent liabilities are included on the Balance Sheet. The Statement of Revenues, Expenditures, and Changes in Fund Balances present increases (revenues and other fmancing sources)and decreases(expenditures and other financing uses)in net current assats. Under the modified accrual basis of accounting,revenues aze recogniied in the accounting period'ui wluch they become both measurable and available to fmance expenditures of the current period. 1I _ __ _... _ - _. __ _ . _ __ __ _ _ 12/03/2005 SAT 14: 18 FAX B059252147 _ , �016/019 . . _. . .... . .. . . . ._. . . REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANllE NOTES TO BASIC FTNANCIAL STATEMENTS June 30,2005 NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued) D. Fund Financial Statements(Continuedl Revenues are recorded when received in cash,except that revenues subject to accrual(generally 60 days after fiscal year- end) are recognized when due. 'f6e primary revenue sources, which have been h�eated as susceptible to acccual by U�a Agency,are inctement propeny tax,intergovernmental revenues,other taxes,interest revenues,rental revenues,and certain charges for services. Expenditures are recorded in the accounting period in which U�e related fund liability is incurred. Defeaed rovenues arise when potential revenucs do not mect bodi the"meusurable"and"available"criteria for recognition in the current period. Defeacd revenues also arise when the govemment received resources before it has a legal ciaim to them, as when grant�nonies are received prior to incurring qnalifyzng expenditures. In subsequent periods,�vhen bo[h revenue recognition criteria aze tnet or whea the govemment has-a legal claun to the resources,[he defeaed revenue Gom the balance sheet and revenue is recognized. , 1'he Reconciliations of the Fund Financial Statemenu to the GovemmenFwide Fuiancial Statements are provided to explain tlie differences creazed by the intep�ated approach oPC,ASB Statement No.34. E: Use of Estimate I i The preparation of financial statemenu in conformity with accounting principles generally accepted in the United States of j America roquires management to make estimates and assumption that affect the reported amounts of assets, ]iabilities, ! revenues, and expenditures or expenses,as appropriate. Actual results could differ from those estiutates. � i P. Property Tax Revenues " ! -_.. .�.aw ,,,, , .�:sF�z x,� i Incremental properfy tax revenues repr�se pro��rty ta3co�m ea�p�[o�q�t�.a�rising from increased assessed valuations over base valuations established at the�n of tl�prdject �re�5 IricrQ ental property taxes from each project area accrue to the Agency until all l�aba�,��ics� a5�i,t��ts o�'thG�;o�ect ar�ve been repaid(including cumulative funds . provided or commiucd by thc Agency).�a11 such mdebte�iess has been repazd,all property ta�ces from the project area revert back to the various taxing authorities. � G. Low and Moderate Income Housina . The Califomia Fiealth aud Safety Code requires Agency project area to deposi[20%vf allocated incremental property tax revenues(or 20%of net bond proceeds plus 20%of incremental reventtes in excess of dobt service payments on the bond) into a Low and Moderste Income Housing�nd. This money is restricted for the pwpose of increasing and improving the community's supply of low and modera[e income housirtg. The Agency accounts for these revenues in a special revenue fund. H. Deferred Revenue Deferred revenue azises when assets are received before revenue recognition criteria have been satisfied. Crranu and entitlements received before eiigibility requiremenu aze met are recorded as deferred revenue. On the govemmental funds financia]statements,receivables sssociated with non-exchange transacrions that will not be coUected within the availabiliry period have also been recorded as deferred revenue. I. Net Assets Government-wide Financfal Statcments. Invested in Capital Assets.Net of Related Debt—This category groups all capital assets,iocluding infrastructure,into one component of net assets. Accumulated depreciation and the outstanding balances of debt that are amibutable to d�e acquisition, construction, or improvement of these assets reduce the balance in this category. liestricted Net Assets—extemal creditors,gra�rtors,contributors,and laws or regulations of orher govemments,reshict this amount. Uures�icted Net Assets—This amount is all net assets that do not meet the definition of"invested in capita]assets,net of related debY'or`�esa-icted net asseu". 12 12/03/2005 SAT 14: 19 PAX 8059252147 . ��017/019 REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE NOTES TO BASIC FINANCIAL STATEMENTS June 30, 2005 NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTIIVG POLICIES(Continued) ', 1. Net Assets(Continuedl L'und Financlal Statements Fund Balances—Reservations of fund balances ofgovemmental funds are created to either satisfy legal covenants;including State laws,that require a ponio�of the tund balances be segregated or identity the poRions of the fund equiN not available for future expenditures. NOTE 2-CASH AND INVESTMENTS ' Cash and investments at June 30,2005, consisted of tlie following: Cash and investments pooled with the City $ 161,166 Totat cash and investmenLS $ 161.166 ' I See the City's Comprehensive Amual Financial Report for disclosures related to cash and investmenu and the relatcd custodial risk i categorization. � I I NOTE 3—CAPITAL ASSETS I a :'s,, � tr _ Capital Assets Additians and Retireme¢Ys i ; All capital asseu aze valued at historical cq�t�z,�5'tuq�ted�iSter�cal cagt d'�c�tual hist '`'cal cost is not available. Contributed capital assets aze valued at their esumated Edir value on the d�ate conhibufed TTie Agency's p�cy is to capitaliu all capital assets with costs exceeding certain mu�imum thresholds,$5,000,with tLe exception of infrastruchve al$50,000 and with useful lives exceeding two years. With the unplementation of GASB Statement No. 34,the Agency has recorded all its public domain(infrastructure)capital assets, which include roads,bridges, curbs and gutters,streeu and sidewalks,drainage systems,and lighting systeau. The purpose of depreciallon is to spread tl�e cost of capital assets equiqbly among all users over the life of these assets. The amount charged to depreciation expense each fiscal yeaz represents thaz fiscal year's pro rata share of the cost oY'capital assets. GASB Statement No.34 requires that all capital asseu with limited useful lives be depreciated over their estimated useful lives. Depreciation is provided using U1e straight line method which means the cost of the asset is divided by its expected useful lifz niycazs and the result is ctiarged to expense each fiscal yeaz until tt�e asset is fully depreciated. 'Che Agency has assigned the useful lives listed below to capital assets. Structures and Impro�•emants 50 years � Equipment 5-25 yeazs Infrashvcture � 15-50 years � 13 _..__ _.. _ _.. . _ _ _. _ ___ _... __.... .. 12/03/2005 SAT 14: 20 FAX 6059252147 _ - � �016/019 REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE NOTES '1'O BASIC FINANCIAL STATEMENTS June 30, 2005 NOTE 3–CAPITAL ASSETS(Continued) Capital Assets Additions and Retirements Capi[al asse[s activiry for tl�e fiscal year ended June 30,2005, wxs as fullows: Balance Balance July 1, Iune 30, _ 2004 Additions Deletions 2005 Governmental Activities Nondepreciable capital assets Land S ---__— � G97 890 $ __ S 697 890 Total nondepreciable capital assets _ 697.390 _ 697.890 ; Net capital assets $ - � 697.890 $ $ _ 697.890 � I, NOT�4–LONG TERM DEBT Changes in advances were as follows: Balance Balance Due Widiin _ JuIY l, 2004'^ AdHi�io T'' elettiol�s June 30, 20U5 One Year ! 1.821 65$ Y �,� ��-- . ;N $ 1.865.273 �–_—_ Advances From thc City of Arroyo Grande The City of Aaoyo C'rrande has an agreement wit6 flie Agency providing for the advance of funds to finance improvements and operations relating to and within the project area. The interest rate charged hy the City to the Agency is 0%'o. At June 30,2005,thc Agency has outstanding advances payable to the Ciry of Arroyo Grande of$1,865,273. No payment is due within one year. NOTE 5–DEFICT FUND BALANCE A deficit fvnd balance of$134,574 exists in RDA Capitat Yrojects Fund. The deficit is due to the Agency incurring costs in excess of revenucs. . 14 _. _ 12/03/2005 SAT 14: 20 FAX 8059252147 �J019/019 ' ......_.._ .._ ___ ..__.._....._ .. . ... ._ . ._ . .. .. .. . _ . _..._ .. . _ .. . . .. . .... � MOSS, LEVY & HARTZHEIM CERTIFIED PUBUC ACCOUNTANTS PARTNERS: - ' 802 EAST MAIN - ROB'cf:T M.MOSS.C.P.A.' � SAMA fv1ARIA.CA 4345� RONAlO A.IEVY, C.P.A.' PHONE:(805)9254579 CR4�'G .�.HART2HEIM. C.P.A.' FAX:(80S 925-2747 'GH+qt55>M`„FESypNF1 CORPCMtrSiON E-MAII:mIFSm�mmihCpaS.com � AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AIV AUDIT�F FINANCIAL STATEMEIVTS PERFORMED IN ACCORDAIVCE WTl'Ii GOVERNMENTAUDITINGSTANDARDS Board of Directors Redevelopment Agency of the City of Artoyo Grande . � � Arroyo Grande, California �L'e have audited the financial statemen[s of the govemmental activities a�d each major fimd,of the Redevelopment Agency of the City of Arroyo Grande (the Agency);a component unit of the Ciry ofAaoyo Grande(City),as of and for the fiscal year ended Jwte 30,2005,and have issued our reportthereon dated November 3,2005. We conducted our audit in accordance wit6 auditing srandards ge�terally accepted in the United States ofAmerica and the standards applicable to Euiancial audits contained in Government Auditrng Standards, issued by the Comph-oller General of the United States. lnternal Control Over Financiai Re oo rtttl�� ;,. � � � � �� •_. � In pl�uu�ing and performing ovr audit,we�onsie�ere53 lhe:Agenc�%'s'pnterna�c,e5n�'ul o�rer Bnancial reporting in order to determine our auditing procedures for the purpose of exp7essi�o't�r opipiony dattic fin83icial statements and not to provide assurance on the internal control over financial reporting. Our con�rdet�A'[ioerc�ofthe'.iatemat eofiePOi+`oroer fin�dis6 reparting would not necessarily disclose all matters in the internal conffol over financial reporting that might be material weaknesses' A material wealmess is a condifion in whict� the desig� or operation of one or more of the intemal control components does noi reduce to e relatively low level the risk that misstatements caused by enor or fraud in amounts that would be material in relation to the financial statements being audited may oceur and not be datected within a timely period by employees in tlie normal course of performing their assigned fwictions.We noted no mat[ers involving the intemal control over financial reporting arid its operation that we consider to be material weaknesses.. Compliance and Other Matters As part of obtaining reasonaUle assurance about whether the Agency's financial statements are free of material misstatement, we parfo�tned tesis of its compliance with certain provisions of laws,reguietions,contracts,and grant agi�eements,noncompliance with which could have a direct and material effect on the determination of financial statement amouncs. Such provisions incl�de those provisions of laws and regutations ident�ed in the Guidelines forCo»:plianceAudits qfCaltfornia RedevelopmentAgerscies issued by the State Controller. However, providing an opinion on compliance with those provisions was not an objective of our audit and, , accordingly,we do not express such an opinion. The results of ow tests disclosed no instances ofnoncompliancc or other matters thet are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of management and the State Controller and is not intended to be and should not be osed by anyone other than these specified parties. ; b40SS,LEVY&HARTZHEIM November 3,2005 �. �_ 15 . � . OFFICES: BEVERLV HILLS • SANTA MARIA NEOABEB AIYLRICAN INSfRUiE OF C.P.A:s•C_ALIFORNIA S0..IE�V OF CPA:S•CALfORN�A:[]CiEN GF I�IVNIC!PAL fINANCE OWiCEitS-CAUFORfJIA PSSOCIAiION OF SCHCX)I.BU91$�pFFlpq�S I ; � - ', � ; � � � _n,4, �+� m-7 � _ : w��-=- —� F= 6 �-r�f'°t�5"�'4i"�Grr�c�-...,—'�"L„�, i.� '�°': n*s,ds `7� �+'� t`� � � � .7�' � . . . s��c�� -_--'�v:�,��3�3iha�z��E,� m,�"�''�,��'��'��=��„��,��r��l'�il��",,��'�� '�� 4� �"w�'�� -£ '� '� ,. ,..�- , _ ��. ,._ .r_x._c. ,. __ .:�. 13'w...�.._'."x4 . .. —cyG',—�. '��y_i.�t i _ , s ,�— r �. �a�. '�-e-- "9�;�. • .s�'-�=`$ ..r."k 'n - 'h;.,: �'�y�. "��i�r �_.,- �.;f::€L.. ��F$iD �:'��'3$$�..».-`Cx I��;. 3,�i"`_1�8i#�L�., ' � w .' �, r wF s3 �.,�,��; �ti _ 4��_ o.��..•.��.�o- r�� u��:. Generei Information FiscalYear � .� .*,,2005�'.� � � Me`mbers of the Goveming,8ody ' ' — Agency Offlciais", ; _ . � ., . ." ^� � ' s i Mitldis: L^a`st Name : s Pi[st Name ' ��dl� Phane � �� _r �� t .. . = . �.�� . . �, ,�l0'�d0 �-�.- .-_ :'' �. � Last Name ° ., Pust Nanie � initiel�,+ . ' ._�.:. ..,.,. �. , ... .. . � �.., ,< Gliairperson. Perrara �� Tony � � ExecuWeDirecto� #Adams Sleven � (805)473-5404 Membef ,�" �Dickens Jim � FiscaL'Officer� � Kraetsch � Angela � (805)473-5432 Me'mber " Guthrie -� Jim � &esrefary'�; Wetmore � Kelly � (805)473-5414 Member = Arnold Ed - �-- - - �- � - � 0 Report Prepared By �.' IndependentAtidttor: =� Member � � Costello �ce � Firm�Name-- � Moss, Levy&Hartzheim Meiober 0 0 � Last-' 's Kraetsch Levy , , Member �'. 0 0 � First-� � . Angela Ron ,� � Memb�r :'� 0 0 0 Middle I�Wat ;' D� 0 � ��ber 0 0 � Street '� 214 E. Branch 802 East Main'—�� Member '0 0 � City.;. � Arroyo Grande I . � Santa Maria . .�. Mailmg Address �' ° r "� State�,L CA CA ._ � ,�._. ., „ _ ; s.n�,.;.' 2�p Code_; 93420. 93454- .. � Street 1 p.0.Box 550 Phone; (805)473-5432 � (805)925-2147 Street 2 214 East Branch Street � � .. ��N Arroyo Grande Sfate CA Zip 93421-0550 , � ��, Phone (805)473-5432 � Is Address Changed9 , � � ; , ,. ., , ._ . : ... , ,,. �, . , - . � � n u � �_ , , .; � , . ... . _. � Generaf infortnation ` � :Page t �12F5C1005��. ,.r� .. . . � _ _� .. ..<. _ .. .., . � .. . ,. � _ . . .. �.. , . . �. . , . - � � �, ��'i,�4A �i+� ��- ��^ '�'��t"`�`ArroyaGrar�,��Redev �Sfil��g@DGSf a' : „�.�� ,r+"'�"` -'�i�$„+�.,-� i: ' �:�"""� ` ,f� mr °�' r � "°��"'u,"��""':�'�' " IMy�,sRtE+�s,� �e'� � � �z� � '�'� txw,�t ��, �a+u��3'�J��` �-� �* "`��' � � '�. � �` ,RC . �;� �� : xRedev�e�l,�pmentA��e�n�eiesFinanaal,Tfarrsactro�svRep�or;�" r ,��,, � , F � �_= _�.'! . ��a`�� _ � ��' �� 3.��` ,��?i"'�a,-_..� , _.�u_�5. �., . . .; .� . . ' � � " - �� -,'-;. �AudiYlnformation ' ` � Fiscal Year , -,� 2005, - � Was the Repod Prepared from Audited Financial Data, I Yes I If compliance opinion inGudes exceptions, . state the areas of noncompliance,and and Did You Submd a Copy of the Audit? - describe the agency's efforts to corred. Indicale Financial AudR Opinion Unqualified It Financial Audit is not yet Completed,What is the 0 . Ezpected Completion Date? � If the Audit Opinion was Other than Unqualified,State � BrieFly the Reason Given Was a Compliance Audit Performed in Accordance with Yes Health and Safety Code Section 33080.1 and the State Controller's Guidelines for Compliance Audits,and Did � You Submit a Copy of the Audil? _ Indicate Compliance Aud'R Opinion Unqualifed , If Compliance Audit is not yet Compleled,What is the I -i . - � Expected Completion Date? Audft Infortnation; : . Page 1, . " , : _ - �12/5/2005 = k 'f"4t`�"-`�� d-s h `1 5r{� �� -!' �'x' :t �° '�t m� . .F-hn»v C� ' a r�— �"t 3r. �. ..��m.-"' ...: E_�'- z�ti:nm't'=.. ._'�.'.yti ,��`.:�'i�t�:'.�.�,in�'�`�-�53�{3',��5,t1`A��' '��f��.'V��O�B13�.��'E�,,,4',��..�:a$�.��.,. .:-i..�°"�,R��f ;�.��s�'''�y, �:. �� '� "k�� '�� '��c7�v�a�bp�ite�t'�i,��i�s-.��,�`�ia�ai'�'�Car►�a�fFnY��''��t�"F� a k �, �� °;-'��'-a��,�,.,a-�"a�'�.,u�.�i�'_,,unr ��Ms�° -,,�;�„�"�i�nxh. �?��""��'"°'"�'�ih�e?�` .�.�.�a'�'�-»!�.Y �. L�'� tv�,. �'�,"��°2��'��h.�'��'�'�t �� .._.. _,:, .,.�x..e .��.�;'��>:..�-_m; ProjectArea Report` - 7 EiscaF Year 2006� Pro�ect Area Name � �� Arroyo Grande Redevelopment Project� � Please Provide a Brief Descnption of � - � the Activities tor this Project Area - _ During the Reporting Yeac Forwarded from Prior Year? =��e�j;;", � � � Enter Code for Type of Project Area Report 0 � . . ,�.�;:�� "*�� ` . .:,�1#�eRaQd�f�;� P=Standard Project Area Report A=Administretive Fund � �! L=Low and Moderete Income Housing Fund M=MoRgage Revenue Bond Program � � O=Other Miscellaneous Funds or Progrems S=Proposed(Survey)Project Area Does the Rlan Include Tax Increment Provisions? Yes � � Date Project Area was Established (MM-DD-YY) - 6/10/1997 Most Recent Date Project Area was Amended 0 � Did this Amendment Add New Territory? � , 0. , � ' Most Recent Date Project Area was Merged 0 . i � ' Will this Project Area be Cartied Fonvard to NeM YeaR Yes . �� € ! Established Time Limit: ` Repayment of indebtedness (Year Only) � 2042 . � Effectiveness of Plan (YearOnly) ppZ7 i 0 � Newlndebtedness (YearOnly) pp�7 . ! Size of Project Area in Acres 7qg . ( � PerceMage of Land Vacant at the Inception of the Project Area - 10.0 - � ' � � Health and Sa/ety Code Section 33320.1 (xx.x%) i Percentage of Land Developed at the Inception of the Project Area 90.0 � E Health and Safety Code Section 33320.1 (xx.x%) Objectives of the Project Area as Sel Forth in the Project Area Plan RICP . (Enter the Appropriate Cade(s)in Sequence as Shown) � .._...__._.__------- ------= . R=Residential I=Industrial C=Commercial P=Public 0=Other ��.Project.Area RePo�1 � , ;(..:s . �.H?.Page 1 ; ;� ;. 72l5/2005 ' � '�`gQ' -sra� ��.'1�'�v rmaa'"�"+xsr .��e-- :�'!� = n «� � , 'ti�Y .. �„ .'�� . . ��,� �` ' <- ��,��i�r�f�� :,V.v+��E1tl.��'tS��e��r"d3;��"�� ,_,..�-�- ��u�� - .ssm�i.o.,�, :,rJ -�3"'"� w°�r.� ti �.lu� ��n}�—r�C��arvm^'fi" Qk � �� I F �"eR° —��tr �,-t4,sy��°`�°�,�' '�+ P .�X"�� il��, G,�,�.��1��'kC�.�� . �}��y�n.y,� .; �� 'z�,�....t._� . �� `�:� `��m„h� �.�� aA-� + ��" �s��p m� ..:� �un� �n.�,� . ..,.�.�'�uq.-.�.....v. �-�:��. ..c,.�.��'_'..,,_..U,..'�,�. .._ ,..<�a�.� =v��;�,�! .,��H - ..-..,.-.. .�,.,� �,.� Assessed Yalustion Data ° � y � Fiscal Year 2005 - . Project Area Name IArroyo Grende Redevelopment Project � , Frozen Base Assessed Valuation - 123,359,666 . � . Increment Assessed Valuation m TT42,463 555? - �� . Total Assessed Valuation � - 165,823,221� � - �� I i i � i i � ,, . .' , . � , e F � -,ASSessed Valuat�on Data � ; ' Pege 1 `�' x ,��_ �12/512005' `� � - � - ; - . ,_. ..... .i. .. � . , ,.... . _ .... �_ ., .. .. . ... . . �. ... .. . � a�. .{a`.� _ - I `� 'i.'">' ai;"� .,�,IE.'� �`�'�F "°� � � �± .rrv �t�.u�r�yr �xm �3�y � p,t. � r,+�e- . � ��.�� ..�f�'� ,u"��..r�� -,„ -� �� .s�h��'�'"�` ��C��h� " r--�-x � °`fis��. '' N15�t'� ��,��*��; �a. r�" = � `'�-��kC �� I�„�� `� ��'�� e ��G'"�"� �° �� s � =...,a ., � ,n��.�;, ,:v� �,,, .�F- .��, ,�..� �. �`� �,,..s-,a�,�.,�:.a;::�:�.r �' ,� �', � . �.. ____ .,• sax..., a��-��'�� a��,��i � Rass-Througli/School District Assistance ' _ - ._. ,� . . . :,. �. . � , FiscalYear 2005 � Project Area Name Arroyo Grande Redevelopment Project � � � � Tax Increment Pass Through Detail Other Payments - � _ Amounts Paid To Taxing H 8 S Code H&S Code - H 8 S Code ToNal H&S Code � H 8 S Code � Agencies Pursuant To: Section 33401 Section 33676 Section 33607 Section 33445 Section 33445.5 County 23,490 ... $23,490 w' " .` �..�:`za ��'. _.,._ Cities . 16,618 ._.._..__$16.618. : �=uz'-. �P �-�""'. . I School Districls 13,819 33,675 $47,494 � � � Community College Dislnd i " 5,454 $5 454 �, � Special Districts 3,838 $3,838 �. '��'� � ' j Total Paid to Taxing _.._.::....,�._._._$�.,. .,a.,.._...__$�3,819 $83,075 $96,894 $0 $0 j ; Agencies . ,...,.____�______._. w�..�..W,..a_._..._____...�....�___._._._� . . . ,�.�______.____.._.e. I NetAmounttoAgency _ _$378,031 i � Gross Tax Incremenl .47q,g25 - i Genereted , _ .� . ... , � � a.,„.. Pass Thraugh 1 School Drstricf Assistance:� ' � �:Page t � 12/5/2005 � ` t Y� �°=�°'� � ��:� . �.��..�� , �� a a�C.-�. :;�,,.,c.;:r-- ..,�.�:? ��:� ...� T ,�'S �� a �'rx'� �, .`a ": ,=.�4_ t . -n_,—.v_�`_ .�a�.��'�'.�� _ :�t�' F,��: . ,..�� ap�. . �'r...._��=� . � .4ireu�a�, ��v r- �� °"i - r"�"� .rv -� r +�'.. t� p �-��'ti�,H,.�.�. . _ g . . . `��' �;� t .. „= �pu � � � " 9�[i-.� � �,�m�� L'k.".'�u t�Eth",,,,"^��'�5..`..��` ..'`.�+�6..`F"`k�'f--'-.�"um...�'�.�'�:..._' n." a.��-:.."; a sF'r'Ls�` 4,dE'Si �� (� �S� ��e . . .n....aa.,�».�...—....m.-� ..1'�'��' � .. �r�.�� s Surtimary,oftheStatementof�lndebtedness-F.rnjecl�Area' � �� - , . '� ._ , �- _ _. � .. . ... . _. . .. . �.. . ... '. _ - Y; � �. _ t . � .... .� � . � - Fiscal Year - ,'2005_ �., � Project Area Name � ri S''"r� � �� - � ��f�t '�-`��`�r a��6�. .>.,. . Tax Allocation Bond Debt � . ' , Revenue Bonds . � 0 � � � � � � Other Long Term Debt 2,054,258 � City/Counry Debt . 0 � . . Low and Moderale Income Housing Fund � � � 11,102,856� . - . � Other �8,066:812� - - ToWI ---$37.223^926 �,i � � Available Revenues 0 . . Net Tarz Increment Requirements $31,223,926 � ' �'Summary of the�Siatement of Indebtednesa Pro�ect Area ;Page 1 �. 12I5/2005; � � ��`� ' � �'��r�'-�..'��"£ � ""'�'��AIT4 o Grande Retleuelo IItE�tl�t~�A�2��SnC '�` �� ,�fly�'� �� ` ., .x . .,:..;.Ls��.m:�,`:�',3rP�.ssu . 4ut�::N:�rr� '�dtS�'�:tri§: ° '{�s�E' "*P.. � g G ��",p`1�:-�U.° '�''*` "4'1'�3��'�.:`;'.«w.� _ ._ :m51� . . ,..:u.u.ta�s..�.=`s .S�' .zt_.._: �� =� ��`�Rede elo mentpA encies,F�nanaial Transa tia`ns Re ort�'�� ' �,�___�.::.._��,r 1� .�.s.�...,,� p.��?� � -:: _ � �. , .,_ .�,v.�_� � �� -°- .._,�..�,llA.:�,_ �� __ �.. �_.d�.0 � Agency Long-Tertn Debt Fiscal Year 2005 Project Area Name ArroYO Grande Redevelopment Proiect � Forward from Prior Year :�$$}`-�£;,:. __.;�.;'�;r;t',�'=�".,��' . � Bond Type �C y/County Debt . � Year of Authorization . I 1gg7 � Principal Amount Authorized 1,865,273� Pnncipal Amount Issued � �-1,865,273 I Purpose of Issue � City Advances � Maturily Date Beginning Year �— 1gg7 Maturity Date Ending Year 2027 Principal Amount Unmatured Beginning of Fiscal Year $1,821,653 ; Adjustment Made During Year 0 - � Adjustment Explanation I Inte�est Added to Principal �� - Principal Amount Issued During Fiscal Year 43,620 � Principal Amount Matured During Fiscal Year � . � .. Principal Amount Defeased During Fiscal Year - I—� . Principal Amount Unmatured End of Fiscal Year $1,865,273 € ' .._.._.._..._....._.�.._m,..._.: . Principal Amount In Default � 0 . Interest In Default 0 , Bond Types Allowed: Tau Allocation Bonds; Revenue Bonds;Certificates of PaAicipation;Tax Allocation Notes; Financing Authorily Bonds;City/Counry Debt,US;State; Loans; Lease Obligations;Notes;Deferred Pass-Throughs; Defened Compensation;Other � Agency I.ong 7erm Debt ,�� < ,�� , _� . , : Page 1 > �,:; ,12/6i2005 � ��. � �� -- ��* � � �� n � -�� 5� �� m "�nn�u .,d' �Si "5��' '� � �� `�z1'h(�:Y fi' '4��_�--.,u '.3 c:� �u°"'_m? r�wka:�'�'.Yh ....E' . 9.�«&..r,a �9�&�n�1a?:_.._"_»:.n.vl'b:«s. .i __-+.�r � .aG...»w�..a.e;..,...'wmi.a • . d�• �Y.�u......�»:»»-e'?..�4a m=.`L�"....S;PEs..i:`. . • � � t�.�a'e `{�' .�u'� .� y _ �„. """"� r� C' q�� y �c ,. �� r � �.- : ' } � .��5'k��,3��hu4� 4� � ; . � .�w �,�.: �#� �I �n`;.a§ xh. ..«—�.c �,=«..».�� tl1 ..� `a'��., i.u:m�=�w.r._ t�'ab�' �:_.n.. ��FS�.Gt4sazf, a�":ir'-�E:� < SYakement of Income and Expenditures-Revenues Fiscal Year �2005 Proiect Area Name Arroyo Grande Redevelopment Project - Low/Moderate � Special � � � Capital ProJect Debt Service Income Housing RevenuelOther . � � _ � Punds Funds Funds � Funds Total , � � TaxfncrementGross 379,940 94,985 `�=4�;`�""" $474,925 ; � � (include All Apportionments) � W . � Special Supplemental Subvention $p ; , . - Property Assessments � $0� ; Sales and Use Tax � �$p � � Trensient Occupancy Tax $p ; � Interest Income � 3,074 � �� $3,074U � � Rental Income � � �$p a � � Lease Income � mm gp ��j � Sale of Real Estate � $pm � � Gain on Land Held for Resale $p � Federal Grants � $p � Grents from Other Agencies . � � $p i ., � Bond Administrative Fees � $p ; � � Other Revenues . � � 200,000 $200,000 i -_.s_._ _ _,.__..,, , Total Revenues $579,940 $0 $98,059 $0 $677,999 i � ,Statement of fncome and Ezpendtlures`'-'Revenues .; Page 1 .'_ ; 's��` �' 12/5%2005`�,�� , . .. .. .., , �� _. t.._..,� .. , �. . _ .... ._ . ,. .. .�. .... , .. . .,. . _ _ . - \ . � .Jm�*a`.�'°�,aa� �^`� 3l� Lx+`,� �—'_ ?s"°z�� ' C's-�' --P°'>°,�' , ��.p ,� �, -�, 3�A�rroya�{�r�ndep�„yRec�au��e.syl}a�SmentAg�nc�'!' ��, � .�t Yi' GSd`IS F.�Lt&zh6 "`3("S ''�.^.s.��GK.��`!P'T"'1�. bi•�•&SY� �PYgy`�e7'. a��'4i-h'£S�.di�yt�` '" ::.. �..�� {�nl{N_I k �m"� 7+�.�...v �i'-�..I°`�M°1�v�' .��n°2�"i '»'��'.� Y �� —r�l' , � �1��+..-�-�"�Ea,� �;.�.;��`�-�..��,�-e...�ref,op�rn�nt��inanc�ral TYa��s R��oet �a��,��,, � � � '� � __ .�. �y�� .,�, a� r :. � > - ��' �_., ; " ; 8tatement of Income'and Expenditures-Ezpendrtures; s ' s ' . � „ --. ._ e-, ,,.� .. . _ . �__� ., ,�. . _ -. x ..,, _:.._. � Fiscal Year 2005 Project Area Name Arroyo Grende Redevelopment Proiect � _ Capital Project Debt Service ' Low/Mode2te Speciai Funds Funds Income Housing Revenue/Other Tofal Administretion Costs 42,026 � � $42,026 ( Professional Services 65,153 $65,153 [ Planning,Survey,and Design . �.�..�.��.��.�$p , Real Estate Purchases � - _,_.__,..__.�._..$� ..i Acquisition Expense - $p� Operation ot Acquired Property � __$p � � Relocation Costs � µµ $0 ! Relocation Payments $p ; Sde Clearance Costs � gp } - Project Improvement/Constmction Cosis 162,847 . .�LLW$162,847� Disposal Costs � � $p - _i Loss on Disposition ot Land Held for � $0 � Resale � ""�" Staleinent of Income and ExpendiWres-Expenddures '" :Page 1 �,�- ' :.12/5/2005 "' ''� F r , ...: .z . r � . v � .,� � ,, . �.>:. ., .::. ._.. . � - ,._:s ` ' '� . . . ,.., ..M .. , � .. . ._ � _. . .. -e tz. �. ... . ._ ,. .. .,. . t . . . .. . ,,.... � �c� �' `A}rroya"�rande�Red�velop�-A��arrey �� -~,�- �u :: 1° INLr,aa�a. " . �N.nt. m. .--�.. �,�"�"=k#'� _ u .s ".�� wt_:...-` -�.'°� a[ s4fi � ' � �� `� Re�ievelapmen��,AgenciesµF�nanaal�T,� ;y�r�s�Rap r,t .�, � .�'-' .� a��,.n.4 �,�,,, � .., _ ` Statement of<income and Expendi4ures=Expendrtures x` Fiscal Year � ,_ �12005 ��. ` _ . .. _ _ : _ - . . _ Project Area Name Arroyo Grande Redevelopment Proiect --� CapifalPrqect DebtService Low/Moderote Special � � , Funds Funds Income Housing Revenue/Other ToWI Decline in Value of Land Held for Resale I $0 ! . Rehabilitation Costs $p ��, . Rehabilitation Grants �� gp t - Interest Expense � � � , $p ; Fixed Asset Acquisitions $p ; � Subsidies to Low and Moderete Income $p ; � � � Housing """__"_."_"_�_._,_"`. Debt Issuance Costs gp ; Other Expenditures Including Pass- 820,692 $820,692�� ; Through Payment(s) '""` - '"' Debt Princfpal Payments: . � , Tax Allocation Bonds and Notes $p k Revenue Bonds,Certificates of � $p ; Participation,Financing Authority � Bonds City/County Advances and Loans $p ; � All Other long-Tertn Debt $0 j Tofal Expenditures $927,871 $0 $162,847 $0 $1,090,718 f _w...._� _,.._�..........._.�_. _..�....._.._.. _._ ____-� _..._..� _- -- — — — . Excess(Deficiency)Revenues over __.._._._($�7.931) ....�._._,._._.__.�_$� ---_,_�$64,788) _._ . ....... .$0 LL ..-----($4'12.719)..� . (under)Expenditures � �� .::.. . . . 0 . . . ... � . . _.. . � Statement of Income�and E�en`Gdures,:�Expenditures T r Page 2 �"12/5/2005 �°; . . . . � . �` r . . �-__ . . �- - , .,. . < ,. ��:. „ - . . . . � ... „ y'� vt��.� � .,�e!s.w .� a 7F'P"iC v""" �T�,� 5 ._ +�'.rs�' _.._ c; - - �> ! fi'� �`� � A�ayo�ra" de Re �vsiop�enf�/� en�yr ��`�,��, - � � — � --� ;r ;�; ��, � sa,_a ��.�� -= :_ �.,.-.a�. .,.— i�:�.,:ta..a �a,. ._`__...._re.-sti.....� . ..�:...,n .x.,i'��r�: . _.� _. .�rm� ... n.. .;s...� .. __ _� .. ,e .. -.,.,,�, . �.°° n,3�.:ae,;�- _ a'_'....;:— �� -�Re#evelopmeot Agenc�es°`=Financ�al T�ran cUons Repurt ` �� " -_ � �. . �: � � ,� �.�;;a. ,� ,��4 rnr, _ .., m . ,;� � r. . ,: � �...-. ._ .. � ; , _- . �...r . . _ � `. , � p itures,-Ottier Financing Sources � � ° = = d . - _ i _ �- Statement;of Income and Ex end _ � � ,. Fiscal Year I2005 � Project Area Name Arroyo Grande Redevelopment Project � _ . Capital Project Debt Service LowlModerate Special � Funds Funds Income Housing RevenuelOther Tota� Proceeds of Long-Term Debt $p ; , � Proceeds of Refunding Bonds � � $0 � Payment to Refunded Bond Escrow Agent � � $0 :� Advances from City/County 43,620 � $43,620 ! - Sale of Fixed Assets $p ( Miscellaneous Financing Sources(Uses) r- � mm �� $0 ! ' Operating Trensfers In $p . ._�._._._...._._�_.,._. _..._� Tax Increment Transfers In 0 ._.._.._.._._.__$0_i Operating Transfers Out 95,350 $95,350 � --------------.._..� Tax Increment Trensfers Oul mm _$0 ; (To the Low and Moderate Income Housinq Fund) � ToWI Other Financing Sourees(Uses) ...........__. ($51,730)... . .___.. .. $Q_ .._.___... ____...$� ---.___.....,...,_.$�__ . ($51,730).j . ,Statement oflncome'�and Expenddures=0ther Financmg�Sources `� � Page 1 _ . 12/5/2005 � . - . . . � , - �. � - _ ..-.. , ., , .__ , , ._ .. ,�.. - i` y. " z , . rr _. ., . _ ., _ . , ._. .. _ . , .. ,.. . .: . _ .- _ ,� .�e,� c �.:�r�nn.:.�!.°ST s` � . f' r .�- `�. � .� ,�p .. —s'� x e-�r �`��' �+„ ' Y � " �krrayez�G e�(�velap�m��t#�g � , �� =�� t.,,a� -s� s .r.�uaa .s,.-�:.�v� . r"'s....� .�..�;�..F�.*s,..'� � �,....�r-3,.*�?k,..,u.,.„,�.: �s._ '''�'L,rha..uvs. �_"�, .�,wrs.qsa..a�ut:�.�,»`�m�:"� � ' �"5:",�-""` . . �.i" .. .,�.., a �a['�',�t�,5�[ -_'3 a.. : .'^ ��,.... ��—a+---r_ "s""+ . p t+. . k� -� - r Re�eu"�'Fopmertt�Ag�r�cies na�c�al dr�n fians:�Rep�a� �a � �`� � �. ,�.� „ �:x_ �- �;��'��:�t` ��:�_�.__----�_� � �� _ ,� � ,, _ .,::.:.::�:,� �� 3 ,-_ "�� ; '., f Statement of Income and Expendrtures .Ofher Financing Sources <;:? �� Fiscal, ..� . .... .._a..._�. _ �:. _ . ,.. :��. :. .__,>. . � � ,..:-_ , .., -::,�.�.: Year 2005 Project Area Name Arroyo Grande Redevelopment Proiect CapitalProJect DebtService Low/Moderate Special - Funds Funds Income Housing RevenuelOther Tofal � � Excess(Deficiency)of Revenues and __ .T($399,661)_ a.-_- .. _.,_.__$�_ �.____�($��788) —,---.. .T.,$0. ..._ .V($464,449)_! . Other Financing Sources over �' � . - Expenditures and Other Financing Uses - Equily, Beginning of Period _____ $265,087rtm mm $0 $206,634 $0 $471 721 ( Prior Period Adjustments - � $0 ; � Residual Equity Transfers $p ; � � �. Other(Specify) � A B C . D E �'�� . . ( Total i i OtherTOtal -_._._. � �..--_-- 3 � ' , Equiry,End of PeHod m.!_ ($134,574) ._. �.._ $0 . ..$141,846 ,_ �.,$0 � $7,272 �j � Stafement of Income and Expenditures Olher Finanang Sources „ Page�2s �* '� ` 1 2/512 0 0 5 ' , _ t . _..- ':4 , ,_ .< ;r:;: � , ..,..3 .7�-� ? . . , e �,:,, � . , , „ �: , s '` ' a�, w , o 3`- .� .., ..-_ �� s.... ,.. . ._ . . , ,... • __ . 5''s, - �,�. .� � sa c� � tt C?+-�+ �zT��"`�,`'"�,,�;��. . .. 'F-,„"`..��''�,�`-,��►fO�lO�'��a�hd@ �2t��4I�0��3�ft2Yt�"A.�C_'`G �.� ° � �,� °� ` � -�..�`"��`.,�� + � � �.� 4t ' z"w,�� w ,�h�u� � ,�,� '�_a�� '�?' "� � ` �, �fi �,� � �-��72ed. .etdpm ni�A,,��rQ�R nanc�alY�'Ctans�aCt�oitts�R� ort � `��'� _ � �.: , _ �-�� , _, _ _ _ �. � w _� -� .. . �_ . .. *� a _ = Balance Sheet ;'ASSets and Other Debits , ,- � - , �, ' , :_ � -� `�- �� -� � . , �� :� . �� LowlModerate Speaal � . Fiscal Year 2005 Capital Projeets Debt Serviee Income Housing RevenuelOther G Tertu'Debt9 Gen�s F�ixed- To�' Funds� Funds Funds Funds - Assets and Other Debits � 27'129 '134 037 - _ $161�166 ��: �, Cash and Imprest Cash _ $� . � v ^v ... =4_�. . _ ,__.. ..._._$O- Cash with Fiscal Agent Tax Increments Receivable �— � � ' � 29,007 7.251 � �� ;�. �' $36.258_; . � Accounts Receivable - - $558 �� . .a-_- . �_. .. - 556 ��:, � '� � _ . :. � " ._W. .. _._ _.� Aocrued Interest Receivable $� � Loans Receivable _ - $� ; .._ .,�. . . . „- W i� °' � Contracts Receivable . T J ^ $0 ,, Lease Payments Receivable �� $p . �� Uneamed Finance Charge _ . ��$Q : v :. -r '*. " , . � p "'."w�3:�' _._�._-� . � Due from Capital Projects Fund $0 i � _:�,o Due from Debt Service Fund ��y� _ �0, _ „ _�� a $0� Due from Low/Moderate � Income Housing Fund � :„ ,�.. - � � $0 � :_ . - .�._'=`�' __ � Dua from Special� Revenue/OtherFunds - t ' ' � ' � ' �aPage 1 12/5/2005 � ` 821ance Sheel�=Assets."and�:Other Debrts�� _ , ,. a. �. �� '�� - ; l � *ti -� e.. ; _y-;5 a- . Y , r. . . . .�.m.. . . .,. . . ��;; �� ,�� '�'�� „��Anayo�Gra�de,Red�ucic�pm��[�Age cy�� r�� n s�; �, k'`'''�'{�.�'-Y 3�' .. „��mr °�.�,m '�',�' M�12 i 3t3Fy's�irSEr '�,.aK^ t�, ��3 �� W ki. �'�".�:ir�a 4'�.`� . �*�' i r 'sk :� � `� �"'a� � s � -��-- �u.:� ��s.'�iu� -?�` �„.� . �'- . ` � # �� „ � i'��- � �++��p�n+� AgeFlC�es,�nan��al Tia sa�f�o`R��s,,��1tePgFt�'°�� " � �xa� �� uea.u`�a.�.v_.,:�.kS . ,. ��.-:.'—�,. �5e`°',vv.-.m:x�.�.�_ k�;�. _.��.. c..-�i..-'G.�"sYnax. .—�,'�SG�'.`�'" r�'si&:.`�.auar�lf.�3i� ��m;..�..».::.� ._. ; , , ' Balance Sheet Assets and Other Deb�ts � ; _ _ _ . _.� _ . . ,, x.. . _, ,_. . , . s . . . .... . . ........... _ .. . . _. � . _ _ �. � LowlModerete Special � Fiscal Year 2005 Capifa� Projects Debt Service Income Housing RevenuelOther General Long- Gene21 Fixed Funds Funds Funds Funds Term Debt Assets Total . _ . .p, 4'� . .__ .. �p0 � Investments � _ " --.._._.__._._.._._._..} OtherAssets �,,;�� ' ,._; _,,;4;��"-' ,: $0 : Investments: Land Held for � "' - -�� uj � � ! p .�•✓'ihe, i0 � Resale ' ' ' Allowance for Dedine In �,.��='�"`- .`5t�� -�` �;�+ gp Value of Land Held for Resale ""'°°"""""'°" FixedAssets: Land, � £�"' ��" �� ' `"' $697890 i -:-.-�..� r �..�-":" .y;t', a_�. �aL" . 697 890 Structures,and improvements . ' � Equipment .��:�.,;. � ��,., � .... W3,:,;.rz ,, ,,. _ . . �. -��_ �>.:.� p : ..._..__�.._........_.$� � Amount Available In Debt �,��n„,;�' `� $0 ; ServiceFund � � '-"""""`�'-° AmounttobeProvidedfor � ''�� `�--'�� ""�'"- �, .-. . ,, �£ ._ � . `�.'s' 1,865,273 .?e.�. $1,865,273 t Payment of Long-Term Debt -.....--. ----...._,._M ToWI Assets and Other $56,136 $0 $141,846 $0 $1,865,273 $697,890 $2,761,145 ; Debits -__w.� _. .._...____....__ � _.____ (Must Equal Tolal Liabililies, � Other Credits,and Equities) , � � Balance Sheet Assets and Other Debds - , �` �Page 2 12/5/2005 t" ., � �^` ' ? �' ��- ':. '� - �M, `" " . . > . . _ .., .f . , , . _ _. _ __ . � �� ..N yi i� '°�"5 �' � - � uC y E "3.fi"' � � ""�P,3�"'� 7 ¢e� �.,�"'{,� —'�m�C�.C.•.* ��;� ��',�� s �� .�'��;��.�`�t��krFaya G�ra��hd�,�Redevelo��ment�Age�iey��c�:y��. �'�`�� °�.� .�`,� � i� r�' 'kt?,r � "" k s T "�CG�'!.r?",�°1'� a �k N �9 7�� e.. �i'9 'P 9 e� g3a�t' '"k�. �: ��: �� m �'��t ��r�R�e�elapin�eF�kAgeneies��ian��af�T?�n��tj��eptart � �r��°�,��,�P- = v,'!�'.:m_ ...m�u�..;.� �.t�.�.i._ ��:�..._�...c._. A w.$`...:_. „�.�a'i�`'wr� �'��4.�� w:.."�"�� e',�."�.l�.`�,`;��d �`� s,.w�ut� '§�'".'.��„�^",..e?'�u�..��'�.�,��' Balanee Sheet-Eiabilities and�Other'Credits r �� ,; lowlModerate Special � � Fiscal Year 2005 CapiWl Projects Debt Service Income Housing Revenue/Other - Generel Long- General Fixed Funds Funds Funds Funds Term Debt Assets ToWI Liabilities and Other Credifs � AccountsPayable 1,724 ` ��_�-=��r�"': ` $1,724 i _ Interest Payabie .�::,,... _ SO � Tax Anticipation Notes Payable � � � �_�:..��;a.� " �=� . $0 � � �_�.... . _._. --.--__._._i LoansPeyable � �`� �' ua�==,�,-r.�� ._..:r'�u� � $0 ' Other Llabilities � 188,986 ( "' " �"�- a;.,,�,"�'��'�.i�i}'�'t $188�986 ( - Due to Capital Projects Fund � � �� pp5�,�,�.µ„�„-"` �.,�,��y�i4 �,a� u $0 : _ Due to Debt Service Fund � ��''��,�' � '� �"�i= $0 i - -- — DuetoLow/Moderete � I ,. �s��:, �,,. . . ��"�; . ,�� ___ . . _ _ $0_; Income Housing Fund � Due to Special �'` $0 ; Revenue/OtherFunds - . .. .:; ,�i ::� ' i $0 f Tax Allocation Bonds Payable "�;�,m , . �. c"��T �.�"- . � _>> ��. Lease Revenue,Certificates ;��. F-�:� �- �„�:�� - $0 ; of Participation Payable, - _ .w__.__..._._. _v Financing Authoriry Bonds � . - , AIIOtherLong-TermDebt �_;;�_� � 'S'��-'�, `:m !"'A" ' "-;� 1,865,273 .�weu-�c.: 's'a,�-""�--"t $1,865,273mj _�._ ToTal Liabilities and Other $190,710_ �.___�_$0 _......___.__..$�__ _w_�,.._._.,_$0 . . _$1,865,273 ��` `. `P .w$2,055,983_I Credits . � Balance Sheet-Liabilities�anC�OMer Credtts :��,� _., Page 1 rv 12/5/2005 �a I - „ _ . _ ... ... . , . , . .. ., . _ ._ �. . � ,. _ �•.' .. . _ a . II - - - ---- - -- -- --- -___. . . __ _ __.. . _. __ . _- -�-- -- .__ .. .. ... I x r: �� w T?,��, �..c^� . *�"ni�'L�T"X"°v-- �- ea G'" i r �z.- �a.xo�^ ,�`� '� "_ r,' u� ;- ��, �- �-- 4 � Arra io�Gira�`tJ�;Redevetopme�tAgency - �``- � ��`��'� _� . �� ..�- .� � ��'-� : ��',� �-s�ti ;� , � r�"�`�`.t��`'�°----«��-�`'a'FR@d8V#bIO,�S1YtCtl,��I�3kS'.CE!'S �""`f118C1-i�(n"1`�'��?81C�10115.��?G� �"�" i�� `°� ��s x.�._w.�._�.._. ,- _._._-�-::__......._ �. ::.� _..._...__m�_ --a...�a,.,.,q,ac,�a..,,,;�.�"=��u�.'��::,,e�:...m'�� ar_...._:._ �;'#"�F.�i�m_F;i:.,.s.m__ '�.�:�� Balance 3heet .Gabilit�es and Other Cred�ts �,v _ � . ... �� r__ �._,. _ ,, _ .. i � . . � � , Low/Moderete Special Fiscal Year 2005 Capital Projects . Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total � Equities � Investment In General Fixed . -; �_�„__� _,. � �� .�� ,°��""" ' Fn ' �' - ', '' "� 697,890 $697,890 � . Assets . - ' � ' � FundBalanceReserved � -� ��- �"��'"�� °" ° � '- $0 ` — � .r i _,._.�--- Fund Balance - . 141,846 "� " �� '� � - _.;__ �.. . .� �... . . »�' .. , v�v� ___....,,__._$�41.846_; Unreserved-Designated � � "� Pund Balance -134,5741 ' �`._....__��`' '�' - ($134 574) ? , Unreserved-Undesignated TotalEquities .. .._._.._($134,574).... ....... $0 $141,846_. $0 �- � ..........$697890 $705,162 ` . .. ..._._.... ........ . .... ... .._-_____.. _ . .. .............. ._.._____........s Total Liabilities, � OtherCredifs, and Equities �4.. $56,136LL.. ...__.__$�_ ._.�_--`- $141T846 . __ $0 � $1 865,273 $697,890 � $2,761,145 i � ' xK ' � Nk b - ' Balance Sheet Liabddies and Other Credits " s`'�= � ' Page 2 � ' + � .�.: E �:��!. �' '..: > . "" � 'r :-, ` �: �. �f 'sw i t : a: 12/5/2005 ......ry.. ..... .<z:.....,✓ .:a .. }..�r ... K... "..... .u. ,�. . .._. 11 � .. ___a �. .rr.r . . . v � . . . .- � . ... . �i....k .... e't. _. .r .X�.._ s... .. ., v �° ',�'��—� �7'L"` � �'3F�11C�,BiiRek,��l�eveioprn�nt�kg+��/ ..��fi ;i„�t � -�;v.��T�` _. ��" � cs,:.0 '� �.5%�d�`�"' ..a-3...-: .�`t: "lt:...«'�£�.�., , �. `� �3,.tr ��v �ie'�'�" °�Rffwr,rfi;R�'"'� CFZ .�.':"'.°$iC^"`.`9�"� . tfrti . "°-�r�"%°�FT W h - m^=� ;, � �� Redevelopinei►t�Agen �es��manc�al.Tr�iisa t�4nsReport� ��-��,, �,� � .��,.,.�:.x�a.�.��e¢�."��=.� .�„-�;,°s.��r3�sa�:��na»w.�.:.»..=a:.:e.�,.. _, . . .. .. . � .._> . ... .., . �. . .. .. x � ". `Sfatement of�lncome and Expenditures• 8umniary, Combined Transfers InlOut " - Fiseal Year r ,2005� � ., .:� . . . ....::..:....�.. Operating Trensfers In .--.--.____..$�._a , . Tax Increment Transfers In ._______,_._._..,$�.� . � � � � Operating T2nsfers Out 595,350_) . . Tax Increment Trensfers Out ____._.T_�...$�_.i ..._ . _ ,.� . . � „ ..., �Statement of Income and Eipenditures- 3ummary ,, ' � 'Page 1 - �2/5/2005� � ` .Coinbined Transfiers In/OUf-_' " '; ' �`�` ` - _ .. ; .:t' ' �: ' y ''� s;> z`' _ � r< , < ' ..., ..., . .., , ..e ... _ . . .. ..� ...< _ � .:_ .E- .. . . - . .. a . . . . .. he,. _ . RDA Reporting System - Agency Information Page 1 of 1 f� , e,. California Department of Housing and Community Development °'° T,Q ��,�:; « t, � �� Redeve�opment Agency Reporting System ; Y Agency lnformation s, `'x You are Here.Select,Year>Schedule Menu>Agency Information � «Previous � Page Agenq:ARROYO GRANDE Fiscal Year:2�04I2005 Prepared by:Angela Kreetsch • Admin • seiecc Please use this form to provide current information about ARROYO GRANDE Year . ppp Address: p�4 E. Branch Street i , _ _. __ �• Userinfo • SGtus ,____._...,... .. . .._....___. ............._.. ,. ...._____._ ...._..-�---- �--_' City: Arroyo Grande __ _� ._._ � • Print County SAN LUIS OBISPO . : • Logout State: Cq _...... Zip: 93420..._ _ ' — ..� Telephone: �g05)473-5404 ';Extension:� Fax: �g05)473-0386 E-Mail: akraetsch@arroyogrande.org _. ... . _._._.�_ Description: i l'� r�: r ? Update.`:! I � Redevelopment Agency Reporting System -Agency Information California Department of Housing and Community Development I �, https://ssw.hcd.ca.gov/asw/RDA/editAgencyInfo.jsp 12/5/2005 RDA Reporting System - Project Area General Info Page 1 of 1 California Department of Housing and Community Development °"< '_� fi��' Redevelo ment A enc Re ortin S stem ' � ��. �,,� p 9 Y P 9 Y =rm:, General Project Area Information Sch A, p1 z3'"•° `°�� You are Here Select,Year>Sche.d.ule Menu>Pro�ect Area.$eleGt9r>Prqjest Area Achwly,M..enu>Projeet Area Generel Info <a Previous aage Agency:ARROYO GRANDE Fiscal Year:2004/2005 Prepared by:Angela Kraetsch • Admin For Project Area:ARROYO GRANDE • Select Year � FAQ 1.a Project Area Information • Userinfo � • Swtus 1. Year plan for project area was adopted: 1997 �j • Print 2•Year that plan was last amended(if applicable): � • Logout 3. Was Plan amended after 2001 to extend time limits per Senate Bill 211 ;�:, (Chapter 741, Stamtes of 2001)?: 4. Current expiration of redevelopment plan: 2043 �! If the redevelopment plan for the subject project area was adopted before lll/J6,and the agency has elected to apply all or part of Section 33413,identify the resolution date and scope(elected provisions).: Helq? Date: (mm/dd/yyyy)* �'-i I a *Note:df dd for the date is not available assume O1 Scope: ;��: pf�� r ....... .._. ....... � � '°Sa`ve� �v.: .,� � Redevelopment Agency Reporting System -General Project Area Information California Department of Housing and Community Development https://ssw.hcd.ca.gov/asw/RDA/editProjectAreaGeneralInfo.jsp 12/5/2005 RDA Reporting System- Housing Fund Revenues Page 1 of 2 California Department of Housing and Community Development > °"'; . Fµ��µ=r,��,�( . � 9 �"'"'�+-� Redevelopment Agency Reporting System � � ��:��`;;� Housing Fund Revenues&Other Resources Sch A, p2 ° °'' � � You are Here:Selec.t Year>Schedule Menu.>Project Area_Selector>Pro�eqt Area Activity_>Housing Pund Revenues «Previous Agency:ARROYO GRANDE Fiscal Year:2004/2005 Prepared by:Angela Kraetsch Page For Project Area:ARROYO GRANDE • Admin 3. Project Area Housing Fund Revenues and Other Sources Instructions • Select NOTE: rear Expenditures for debt service(HCD-C(Page 2, Line 4c.))should be reported on Agency-wide , � FAQ Financial Information 4c. • Userinfo a. Tax Increment • SWtus (1) 100% of Gross: $474 925 ` • Print ' � ..........--�----.._.....___.` . �oyouc (Z) Calculate Only 1 set-aside amount(either(A) or(B) below): r: (A) Minimum Deposit required by 33334.2 (Gross x 20%): $94,985 � �% (B) Minimum Deposit required by 33333.10(g) �� (Senate Bi11 211, Chapter 741, Statutes of 2001)(Gross x 30%): '— - - -- --� (3)Tax Increment Allocated to Housing Fund: $94,985 � If less than 20°/o of the Gross Tax Increment(see (2)above) is being set aside in this project area in accordance with Section 33334.3(i); identify the project area(s)contributing.the difference in the box below: Or Explain below if less than 20% is being set aside for any other reason: '>_ �� . . _ ...__.. ............._ __. .._....._.__._ . ._._. ..___....__.,... __._.. ... ,5;;, Less: (4)Amom�t Exempied* : � $� ,.� (5)Amom�t Defe�red* : � $0 _ �� ' If Amount Exempted or Amount Deferred is entered, after you SAVE, you need to go to Project Area Activity Menu and select Exemption(s)And/Or Deferral(s) to enter Sch A data. (6) Total Deposit to the Housing Fund [Calculated from above, (3) - (4) -(5)] $94,985 a b. Interest Income: $3,074 J c. Rental/Lease Income: �— I.....w................._._.1 d. Sale of Real Estate: f� I e. Grants: � � f. Bond Administrative Fees: j _ ._ w_. _._ _._ .....� ! g. Repayment of Prior Year Deferrals: $p a https://ssw.hcd.ca.gov/asw/RDA/addEditHousingFundRevenues.jsp 12/5/2005 RDA Reporting System - Housing Fund Revenues Page 2 of 2 h. Loan Repayments: � � i. Debt Proceeds: �� I............. . .__.......J j. Other Revenue: �� (Specify) � � _ __ . .. .._.. . ... .._....._.._... k Total Housing Fund Deposits for this Pro�ect Area (3a. through g98 059 � 3�.�. _ __.._..___ t�"nii3fif`.f::' arSave�;; Redevelopment Agency Reparting System - Housing Fund Revenues & Other Resources California Department of Housing and Community Development � https://ssw.hcd.ca.gov/asw/RDA/addEditHousingFundRevenues.jsp 12/5/2005 RDA Reporting System - Agency-wide Expenditures Page 1 of 3 r« �.�, California Department of Housing and Community Development ' «; X�� Redevelopment Agency Reporting System � " �"' Agency-wide Expenditures Sch C You are Here�Sel_e�t Year>Schedule Menu.>Agency Wid.e Financials>Agency Wide Expenditure «Previous Agency:ARROYO GRANDE Fiscal Year:2004/2005 Prepered by:Angela Kraetsch Page The line items below over specific line items trom the State Controller's Annual Report of • Admin Financial Transactions of Community Redevelopment Agencies to facilitate preparation of the report. • seiecc Dollar amounts for most items below from what reported on the State Controller's Annual vear Report of Financial Transactions of Community Redevelopment Agencies, Consolidated � FAQ Income Statement, except for reclassifying of Transfers-Out to Intemal Funds and the reporting of Other Uses as discussed below. • User Info � � • sat�5 4. Expenditures and Other Uses . • Print a. Properry Acquisition • Logout (1) Land Assets (portion of Inc Stmt): _......_.............--_._; (2) Housing Assets (portion of Inc Stmt): (3)Acquisition Expense: , � (4) Operation of Acquired Property: ( � (5) Relocation Costs: i __.....__..,... -..._._._.. (6) Relocation Payments: �i _.______ _ � (7) Site Clearance Costs: �-� � I..... . . .......__,....., (8) Disposal Costs: � �_ . � - --J (9) Other: __ __..____..__._.__� Specify other: � I�" _ .,_..... _ __...__....- ----..__.._._ .__. ..,.._...._.__ �F (10) Property Acquisition Subtotal $0 b. Subsidies from the LMIHF (1) 1stTime Homebuyerpown PaymentAssistance: �� (2) Rental,Subsidies: _, (3) Purchase of Affordability Cov. (33413(b)2(B): � (4) Other: __ Specify other. https://ssw.hcd.ca.gov/asw/RDA/addEditAgencyExpenditure.jsp 12/5/2005 RDA Reporting System - Agency-wide Expenditures Page 2 of 3 � �,� _ ��" (5) Subsidies from the LMIHF Subtotal: $0 j c. Debt Service (33334.2(e)(9)) (1) Debt Principal Payments: (a) Tax Allocation, Bonds & Notes: _._.w - -- -___....: (b) Revenue Bonds & Certificates of Participation: , � (c) City/County Advances& Loans: � _....-- - (d) U. S. State & Other Long -Term Debt ; _._.---.....__..._.._....: (2) Interest Expense: � (3) Debt Issuance Costs: : (4) Othec (�i � Specify othec i ._ _ __ � �� I� (5) Debt Service Subtotal: $0_.--.__._.__.____.� d. Planning and Administration Costs(33334.3(e)(1)) (1)Administration Costs: �� (2) Professional Services(not project based): � � (3) Planning, Survey/Design (not project based): _.._.__..__..._._ _ __ .I (4) Indirect Nonprofit.Costs (33334.3(e)(1)(B)): �— , ' (5) Other: �-- I.......m.._......___......_..1 Specify other: �� --_. _...._ . . ... _.. � (6) Planning and Admmistration Costs Subtotal: $0 , e. On/Off-Site Improvements(33334.2(e)(2)): �— f. Housing Construction (33334.2(e)(5)): �. , g. Housing Rehabilitation (33334.2(e)(7)): �- https://ssw.hcd.ca.gov/asw/RDA/addEditAgencyExpenditure.jsp 12/5/2005 RDA Reporting System - Agency-wide Expenditures Page 3 of 3 h. Maintenance of Mobilehome Parks (33334.2(e)(10)): � i. Preservation of At-Risk Units(33334.2(e)(11)): � j. Transfers Out of Agency (1) For Use Outside Communiry: � (2) For Transit Village Development Plan (33334.19): �— i (3) Excess Surplus(33334.12(a)(1)(A)): � (4) Other: . ___._._......_.._._..__._....., Specify other: I� � _. _�..,....,_._._.. __...__.__ ._._------. _�_..._...._.___�_..�_ .. � (5)Transfers Out of Agency Subtotal: $0 k. Other $162,847 -----.._.__..__ ._ ___. Specify other: Section 33339 .9 (b) $112, 847 in �;�r'�� financial assistance for low income �+�'"� ::� Senior Housing and $50, 000 financial „r, .�_____.,_.._.._...._..�.._..,..... . . . .__._.._...._._.____, ......_. __,._._..._ Total Expenditure: $162,847 i ��. �Save' Redevelopment Agency Reporting System -Agency Wide Expenditures California Department of Housing and Community Development https://ssw.hcd.ca.gov/asw/RDA/addEditAgencyExpenditure.jsp 12/5/2005 RDA Reporting System - Agency Wide Financials Page 1 of 2. A " i o California Department of Housing and Community Development " "' ,��"'�'' Redevelo mentA enc Re ortin S stem '� � �,,,r P 9 Y P 9 Y � " Agency-wide Financial Information- Sch C, p1-4 "bz°„�' You are Here Select.Year>Schedule Menu.>Agency Wide Pinancials <a Previous qgency:ARROYO GRANDE Fiscal Year:2004l2005 Prepared by:Angela Kraetsch �-� Page Low& Moderate Income Housing Funds • Admin Report on the"status and use of the agency's Low and Moderate Income Housing Fund." Most information reported here should be based on that reported to the State Controller. • Select rear 1. Beginning Balance: $206,634 ' • FAQ + • user info a. Describe and Provide Dollar Amount(Positive/ Negative ) Making Up $p ! Total Adjustments: -�' "' '" • SWtus �+ ; • Print �p j v�u • IOgOUt . �� . . ...._'_.-- --. -„_w.........__—__, .. ...._.,.,..._,......._..._._....__._..._.__,�,..., .. __...._. b Adjusted Beginning Balance: $206,634 2. Project Area Receipts and Housing Fund Resources a. Project Area(s) Receipts (Total of all Schedule As): $98,059 b. Housing Fund Resources not reported on Schedule A(s) $p , Describe and Provide Dollar Amounts (Positive/ Negative) Making Up Total Housing Fund Resources � � �s � 3. Total Resources : [Line lb+ 2a+ 2b] $304,693 4. Expenditures Subtotal: Sch C, p1-3#4 $162,847 5. Net Resources Available: $141,846 ; 6. Encumbrances and Unencumbered Balance a. Encumbrances (End of Year): He1o? $p � ', b. Unencumbered Balance (End of Year): $141,846 i _... i 7. Designated/Undesignated Amount of Available Funds: https://ssw.hcd.ca.gov/asw/RDA/addEditAgencyFinancials.jsp 12/5/2005 RDA Reporting System - Agency Wide Financials Page 2 of 2 a. Unencumbered Designated: $� ' b. Unencumbered Undesignated: $141,846 8. Other Housing Fund Assets: Sch C, p3#6 $0 9. Total fund equity: $141,846 ; 10. Reporting Year End Unencumbered and Adjusted Balance Instructions a. Unencumbered Balance (End of Year):[Page 3, Line 6,b] $141,846 ` b. If you are eligible to adjust the Unencumbered Balance(End of Year), identify the type and amount of the adjustment. (1) Debt Proceeds: $Q_...,.. �_.___._._� (2) Land Sales: $0 __. � c. Adjusted Unencumbered Balance: $141,846 11. Excess Surplus Tax Increment Deposit Calculation: 2001/2002 -Tax increment: $31,633 2002/2003 -Tax Increment: $55,165 2003/2004 -Tax Increment: $79,793 FY 04-05 Reporting Year Tax Increment: $94,985 Sum of 3 Prior Years' and Reporting Year Tax Increment: $261,576 12. Excess surplus to track during flscal year 2005-2006 is: $0 Your current excess surplus, calculated last fiscal year, is $p— T_.MY -� �qSave„ Redevelopment Agency Reporting System -Agency-wide Financiai Information California Department of Housing and Community Development https://ssw.hcd.ca.gov/asw/RDA/addEditAgencyFinancials.jsp 12/5/2005 � I . California Redevelopment Agencies-Fiscal Year 2004/2005 - Project Area Contributions to Low and Moderate Income Housing Funds Sch A Project Area Summary Report � - ARROYO GRANDE � Taxlncr. Percent Total Project Area 100%of Tax 20%Set Aside Tax Increment Amount Deposited to of 7ax Repayment Other Deposited to � Increment Requirement Allocated Exempted Deferwl Hsng Fund Incr Dep Deferrals Income Housing ARROYO GRANOE � $474,925 $94,985 $94,985 $0 $0 $94,985 20% $0 $3,074 $gg,059 Agency Totals: $474,925 $94,985 $94,985 $0 $0 $94,985 20% $0 $3,074 $98,059 Note: Print this report in Landscape Orientation (Use the Print Icon just above,then Properties then Landscape) j Page 1 of 7 12/OS/OS California Redevelopment Agencies-Fiscal Year 2004/2005 � Project Area Contributions to Low and Moderete Income Housing Fund Sch A-ProJect Area Finandal Information . Agency ARROYO GRANDE - Address 214 E.Brench Street - Arroyo Grande � . CA 93420 roject Area ARROYO GRANDE I -- TYPe: InsideProjectArea---------- Status: Active--------------------------�---------------�------------- Plan Adoption: 1997 - Plan Expiration Year: 2043 � Gross Tax Calculated Amount Amount Amount Total % Cumulative Increment Deposit Allocated Exemoted Deferred Deposited Def. $474,925 $94,985 $94,985 $0 $0 � $94,985 20% $0 - � � Repayment $0 Cateporv ' Interestlncome $3,074 � Total Additional Revenue $3,074 Total Housing Fund Deposits for Project Area $98,059 Agency ToWls For All Project Areas: . . . Gross Tax Calculated Amount Amount Amount , Cumulative Increment Deposit Allocated Exemated Deferred Total �� Def. Deposited $474,925 $94,985 $94,985 $0 $0 $94,985 20°/a . $0 Total Additional Revenue from Project Areas: $3,074 � � Total Deferral Repayments: $0 �� Total Deposit to Housing Fund from Project Areas: $98,059 Page 1 of 1 12105/05 � California Redevelopment Agencies-Fiscal Year 2004/2005 Status of Low and Moderate Income Housing Funds - Sch C Agency Financial Summary - ARROYO GRANDE � Adjusted Project Agency . Net Other ; Total •Unen- Unen- Unen- Beginning Area Other Total Resources Housing Housing Encum- cumbered cumbered cumbered � Balance Receipts Revenue Expenses Available Fund Assets Fund Assets brances Balance Designated Not Dsgntd $206,634 $98,059 $0 . $162,847 $141,846 $0 $141,846 $0 $147,846 $0 $141,846 Expenses Other Total � 2004/2005 $762,847 $162,847 � � � i I *The Unencumbered Balance is equal to Net Resources Available minus Encumbrences Note:Print this report in Landscape Orientation (Use the Print Icon just above,then PropeRies then Landscape) � Page 1 of 1 12I05/OS - i California Redevelopment Agencies- Fiscal Year 2004/2005 Status of Low and Moderate Income Housing Funds Sch C Agency Financfal and Progrem Detail ARROYO GRANDE Beginning Balance $206,634 . Adjustment to Beginning Balance $0 Adjusted Beginning Balance $206,634 � Total Tax Increment From PA(s) $94,985 Total Receipts from PA(s) $98,059 Other Revenues not reported on Schedule A $0 � Sum of Beginning Balance and Revenues $304,693 Expenditure � Item Subitem Amount Remark Other No Information Provided . . . $162,847 Section 33334.4(b) $112,847 in fnancial - assistance for low - income Senior � Housing and$50,000 . � financial assistance to � the Family care network for low income foster care � transitional housing project: Subtotal of Other $162,847 . TotalExpenditures $162,847 � . - Net Resources Available $141,846 Indebtedness For Setasides Deferred - $0 Other Housing Fund Assets � � Categorv . Amount Remark Total Other Housing Fund Assets . ' Total Fund Equity $141,846 2000/2001 $ I � 2001/2002 $31633 sum of 4 Previous Years' Prior Year Ending Excess Surplus for � 200212003 $55165 Taxlncrementfor2004/2005 Unencumbered Balance 2004/2005 2003/2004 � g797g3 $166591 $0 I Page 1 of 2 12/OS/OS � l �� Californla Redevelopment Agencies- Fiscal Year 2004/2005 Status of Low and Moderete Income Housing Funds � � Sch C Agency Financial and Program Detall ARROYO GRANDE , I Sum of Current and 3 Previous Years'Tax Increments $261,576 . Adjusted Balance $141,846 � Excess Surplusfor nextyear $0 Net Resources Available $141,846 , . � Unencumbered Designated $0 Unencumbered Undesignated $741,846 _ Total Encumbrances $0 � � Unencumbered Balance $141,846 . Unencumbered Balance Adjusted for Debt Proceeds $0 , Unencumbered Balance Adjusted for Land Sales $0 Excess Surplus Expenditure Plan No . �Excess Surplus Plan Adoptfon Date Site Improvement Activities Benefiting Households Income Level Low Verv Low Moderete Total Land Held for Future Development � � Site Name Num Of Zonina Purchase EsNmated � , Acres Date Start Date Remark � Use of the Housing Fund to Assist Mortgagors . , Income Adjustment Pactor �� Requirements Completed Home $ ' Hope S � Non Housing Redevelopment � Funds Usage � Resource Needs � LMIHF Deposits/Withdrawls Document Document Custodian Custodian COpV � Name . Date .Name Phone Source Achievements Description Page 2 of 2 12/05/05 � —_ — I _ � 8.d. pRROyp F �OINCORPORATED Z � MEMORANDUM � u ° m � JULY 10, 1011 * � ' � c9��FORN�P TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES �� SUBJECT: CONSIDERATION OF ANNUAL FINANCIAL REPORT — FISCAL YEAR 2004-05 RECEIPT AND USE OF WATER AND SEWER DEVELOPMENT INPACT FEES/CHARGES DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the City Council receive and file the annual report of the receipt and use of water and sewer development impact fees and charges, in compliance with Government Code Section 66013. FUNDING: No outside funding is required. DISCUSSION: Government Code Section 66013 requires that within one hundred and eighty days of the close.of the fiscal year, a financial accounting of the transactions dealing with water and sewer development impact fees and charges shall be made available to the public. The basic accounting and reporting responsibilities under the Government Code require the following: 1. A description of the charges deposited in the fund; 2. The beginning and ending balance of the fund and any interest eamed from , investment of moneys in the fund; 3. The amount of charges/fees collected in the fiscal year; 4. The public improvements on which charges were expended; 5. The percentage of the total cost of the public improvements that was funded by these charges; 6. The completed public improvements on which charges were expended; 7. Each public improvement that is anticipated to be undertaken in the current fiscal year. Attached to this staff report is the financial information (Attachment A) as required by Government Code Section 66013 as of June 30,2005. The information consists of beginning and ending fund balances for each fee charged by the City, including interest earned and details of all expenditures made from these sources. The information cmr couNCi� WATER AND SEWER DEVELOPMENT FEES-ANNUAL REPORT DECEMBER 13, 2005 PAGE 2 provided is consistent with the financial records. Pursuant to Government Code Section 66013, this report is for review purposes only. The City utilizes fund accounting to segregate development related fees from other City revenues. Although the City pools its cash for investment purposes, interest income is allocated to the facility funds based on their respective cash balances. The City accounts for water and sewer development impact fees or charges in three separate funds, the Water Facility Fund, the Sewer Facility Fund, and the Lopez Facility Fund. The information in Attachment A is presented in a format consistent with the annual audit of the Fiscal Year from July 1, 2004 to June 30, 2005. The following is a description of the City funds used to track water and sewer development related fees: • Water Facility (Fund 642) � Water Main Charges, enacted pursuant to the provision of Section 13.04.030 of the City Municipal Code, are accounted for in the Water Facility Fund. These revenues are to be used for future waterinfrastructure improvements. • Sewer Facility (Fund 634) Sewer Connection fees, enacted pursuant to the provision of Section 13.12.190 et seq. of the City Municipal Code, is collected to help pay for improvements and future sewer system capacity as necessary to meet the needs of the City resulting from growth and expansion. • Lopez Facility Fund (Fund 241) This fund is used to account for the accumulation of water availability charge revenues. This charge was enacted pursuant to the provision of Section 38743 of the Government Code, and Section 13.04.220 of the City Municipal Code. ALTERNATIVES: The following alternatives are provided for City Council consideration: - Approve staff recommendation and accept the report; - Do not accept staff recommendation; - Modify staff recommendation and approve; - Provide direction to staff. Attachment: A. Statement of Fund Balances for Water and Sewer Development Fees and Charges ATTACHMENT A CITY OF ARROYO GRANDE Water and Sewer Development Fees and Charges Statement of Revenues, Expenditures and Changes in Fund Balances Fiscal Year Ended June 30, 2005 Sewer Water Lopez Facility Facility Availability Revenues: Interest Income $ 2,980 $ 22,872 $ 23,771 Sewer Facility Charges 159,285 Water Main Charges Distribution Charges 72,841 Water Availability Charges 147,750 Deer Trail Well Mitigation Fee Total Revenues 162,265 95,713 171,521 Expenditures Operating Ezpenses - - - Excess of Operating Revenues Over Operating Expenditures 162,265 95,713 171,521 Other Financing Uses Prior Period Adjustments Capital Transfers Out 59,199 1,291,514 - 59,199 1,291,514 - Excess of Revenues Over , (Under) Expenditures.and __ � Other Financing Uses 103,066 (1,195,801) 171,521 Fund Balance, Beginning ofYeac 921,010 2,109,509 1,143,995 Fund Balance, End of Year $ 1,024,076 $ 913,708 $ 1,315,516 I � ATTACHMENT A CITY OF ARROYO GRANDE Water and Sewer Development Fees and Charges Sewer Facility Transfers Fiscal Year 2003-04 Completed Work Transfers % of Project % Complete Sewer Lift Station No. 1 $ 59,199 91% 9% Total Capitai Transfers $ 59,199 Fiscal Year 2005-06 Current Projects Allocation % of Project Newsom Springs Drainage Project 137,632 29% Sewer Lift Station No. 1 570,175 91% Fair Oaks Avenue Sewer Upgrade 414,940 78% Total Funding for Current Projects $ 1,122,746 CITY OF ARROYO GRANDE Water and Sewer Development Fees and Charges Water Facility Transfers Fiscal Year 2003-04 Completed Work Transfers % of Project % Complete Reservoir No 1 Replacement $ 1,265,417 65% 56% Water Well No. 10 26,097 100% 5% Total Capital Transfers $ 1,291,514 ' Fiscal Year 2005-06 Current Projects Transfers % of Project Reservoir No. 1 Replacement 1,276,517 65% � Reservoir No. 6 Construction 75,900 75% Pressure Zone Connection 56,200 10% Water Well No. 10 202,400 41% Total Funding for Current Projects $ 1,611,017 I � i �Y ` � pRROy� �.e. O c,p � INCORGOFATED 92 v m MEMORANDUM i� ��r io. ien * . � . ��FORN�� . TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES � SUBJECT: CONSIDERATION OF RESOLUTION ACCEPTING THE STATUS REPORT ON PROJECT DEVELOPMENT IMPACT FEES (AB-1600) DATE: DECEMBER 13, 2005 RECOMMENDATION: . It is recommended the City Council adopt a Resolution accepting the status report on the receipt and use of Project Development Impact Fees (AB-1600) during the fiscal year ending June 30, 2005. FUNDING: I There is no fiscal impact from this action. ' DISCUSSION: Govemment Code Sections 66000 et seq. (enacted via AB-1600) requires local agencies to provide an accounting of fees charged for development projects. These fees (typically titled AB 1600 fees)are intended to mitigate certain cost impacts of current development. The basic accounting and reporting responsibilities require the City to provide a detailed reporting of the use of development impact fees every five years (beginning with FY 1997-98). The City last complied.with this five-year reporting requirement in December 2004. Due to the fact that several of the impact fees have different reporting periods it was decided by staff to report the status of the Impact Fees on a yearly basis so as not � to miss a reporting date in error. The City must comply with two basic requirements. First, the City must report findings on the amount collected for each fee, the use of the fees, and any unexpended fees at � year-end. After the first report on collections and expenditures up to June 30, 1998, the City is required to report every five years thereafter. These findings must: 1. Identify the purpose for the fee; 2. Demonstrate a reasonable relationship between the fee and the purpose for which it was charged; 3. Identify all sources and amounts of funding anticipated to complete financing of incomplete improvements; 4. Designate the approximate dates these funding sources are expected to be deposited into the appropriate account or fund. CITY COUNCIL CONSIDERATION OF REPORT ON DEVELOPMENT IMPACT FEES (AB-1600) DECEMBER 13, 2005 PAGE 2 When sufficient funds have been collected to complete financing or public improvements in progress but not completed, the City has 180 days to identify an approximate date by which the construction of the public improvement will begin or be completed. The second requirement provides that the City shall establish separate capital facility accounts for each improvement funded by project development impact fees. Interest shall be earned and recorded in each account. The City is required to make available to the public the following information: 1. A brief description of the type of fee in the account. 2. The amount of the fee. 3. The accounYs beginning and ending balance. 4. The amount of fees collected and the interest eamed. 5. A description of the improvements on which the funds were expended and the amount expended on each improvement, including the percentage of the improvement funded with development fees. 6. An approximate date by which the construction of a public improvement will begin if the City determines that sufficient funds have been collected to complete financing on the incomplete improvement. 7. A description of each inter-fund transfer or loan.made from the account. 8. The amount of any refunds. Attached to this staff report is the required financial information as of June 30, 2005 (Attachments A-F). The information consists of beginning and ending fund balances for each fee charged by the City, including interest earned, and details of all expenditures made from these sources. The information in the Attachments is consistent with the yearly audited financial records. There are eight active fees identified as subject to AB1600 reporting requirements. Three of the eight fees were reported in January 1999 complying with the five-year reporting requirement. Those three fees are the Traffic Signalization Fees, the Transportation Facility Fees, and the Drainage Facility Fees. The Water Neutralization Fee was required to report for the first time in 2003. The remaining four development impact fees are required to report financial activity this year. The remaining four fees are the Fire Protection Fees, the Police Facilities fees, Community Center fees, and the Park Improvement fees. A summary of financial activity for the four fees (Attachment F) is attached. The City also charges a Park Development Fee, but this does not fall under the AB1600 reporting requirements so it is not included in the attached report. � ' CITY COUNCIL CONSIDERATION OF REPORT ON DEVELOPMENT IMPACT FEES (AB-1600) DECEMBER 13, 2005 - PAGE 3 The City utilized the following funds to track development impact fees: . Traffic Signalization Fund (Fund 222) Ordinance 346 was adopted in May of 1986 as a mechanism for assessing � fees on new developments in proportion to the amount of anticipated tra�c generated by a given development. The fees were restricted for funding the construction of traffic signal systems, signing, and other traffic control devices. This development impact fee came under Government Code Section 66000 in January 1989, when AB-1600 fees were recognized. • Transportation Facility Impact (Fund 224) The fund was established in January 1994 to track fees paid by developers for the construction of improvements to streets throughout the City. When a project serves both new and existing development, only the portion related to new development is chargeii against this fund. • Drainage Facility Fund (Fund 231) This fund was established in January 1986 to track fees collected from developers to acquire and construct drainage facilities with a designated drainage zone attributable to new development. This development impact fee � came under Government Code Section 66000 in January 1989, when AB- 1600 fees were recognized. As with the Transportation Facility Impact fees, when a project serves both new and existing development, only the portion related to new development is charged against this fund. • Water Neutralization Impact Fund-(Fund 226) This fund was established in October 1998 to account for mitigation fees cotlected from developers to neutralize projected water demand of development projects above historical usage amounts. When a project serves both new and existing development, only the portion related to new development is charged against this fund. • Fire Protection Fund (Fund 210) The Impact Fee Study of March 2000 instituted the Fire Protection Fee. This fee is to be used for facilities to house fire fighting personnel and equipment serving future development. This fee was established pursuant to AB-1600. • Police Facilities Fund (Fund 211) The Police Protection Fund was established in March 2000 to account for monies that were collected from new development for the expansion of police facilities. This fee was established pursuant to AB-1600. � ° CITY COUNCIL CONSIDERATION OF REPORT ON DEVELOPMENT IMPACT FEES (AB-1600) . DECEMBER 13, 2005 PAGE 4 • Park Improvement Fund (Fund 214) This impact fee resulted from the Impact Fee Study of March 2000. This fee is to be used to improve parklands in order to maintain 4.0 acres of neighborhood and community parks per thousand residents. This fee was established pursuant to AB-1600; however, FY 2000-01 was the first year monies were collected for Park Improvement. . Community Center Fund (Fund 215) The Impact Fee Study of March 2000 instituted the Recreation Community Center Fee. The fee was enacted to ensure community center facilities be maintained at 542 square feet per thousand population. The City utilizes fund accounting to segregate development impact fees from other City revenues. Although the City pools its cash for inyestment purposes, interest income is allocated to each of the eight funds based on their respective cash balances. Staff examined the accounts to determine if any development impact fees collected between January 1989 and June 30, 2005 remained unexpended. It was determined that all Drainage Facility Fees have been expended within the time period. However, i sufficient funds have been accumulated in the Traffic Signalization Fund for two traffic � signals. The Capital Improvement Program includes $153,100 for a traffic signal at E. Grand Avenue and Halcyon Road and $175,000 for a signal at West Branch Street at Camino Mercado. In addition, approximately $2.3 million of impact fees have accumulated in the Transportation Facility Impact Fee Fund. The Capital Improvement Program includes $936,127 for the Brisco Rd-Halcyon/Route 101 interchange, $35,012 for a project study report on West Branch Street and Camino Mercado, $2,628 for a project study report on EI Campo Rd/Route 101 interchange and $30,000 for the pavement management program. It is anticipated that the City will meet AB-1600 provisions and no additional findings will be required. Approximately $729,764 of Water Neutralization fees has amassed since the inception of the fee. The City started a water conservation program, which should use significant amounts of this fund; additionally, several critical supplemental water projects are in process. The Fire protection impact fee fund has a balance of $151,240. This fund balance is allocated for the fire station expansion and radio upgrades. The Police Facilities Impact fund has a balance of $63,585. Of this balance, $60,000 is budgeted for the installation of a temporary modular unit to provide additional office space for the Police department. The Community Center and Park Improvement Impact funds are scheduled for various park improvements. I CITY COUNCIL CONSIDERATION OF REPORT ON DEVELOPMENT IMPACT FEES (AB-1600) DECEMBER 13, 2005 PAGE 5 , The attachments to this report are as foilows: . Attachment A - Traffic Signalization Fund history for a ten year period from Fiscal Year 1995-96 through Fiscal Year 2004-05. . Attachment B — Ten year history for Fiscal Year 1995-96 through Fiscal Year 2004-05 for the Transportation Facility Impact Fund. i , . Attachment C - The Drainage Facility Fund history for a ten year period from Fiscal Year 1995-96 through Fiscal Year 2004-05. . Attachment D- Seven year history for Fiscal Year 1998-99 through Fiscal Year 2004-05 for the Water Neutralization Impact Fund. • Attachment E — TF�is schedule, which is not required by the Govemment Code, summarizes the fees received and expended for the four funds since either the inception of the fund or the date AB-1600 became effective, January 1, 1989. This schedule demonstrates that the City is actively using the fees collected for the intended purposes. . ` Attachment F —The revenues, expenditures, and changes in fund balance for the Fire protection, Police protection, Community Center and Park Improvement impact fee funds required to report findings this fiscal year. ALTERNATIVES: The following alternatives are provided for City Council consideration: - Approve staff recommendation to adopt resolution accepting and filing the report; - Do not approve staff recommendation and request further information; - Modify staff recommendation and approve; - Provide direction to staff. , j � H � w � w � x ' V � � H H � ATTACHMENT A CITY OF ARROYO GR.4NDE � Traffic Signalization Fund � Comparative Statement of Revenues, Expenditures '� � and Changes in Fund Balances . Fisczl Years Ending June 30, 1995-2005 � FY 9596 FY 9G97 FY 97-98 FY 98-99 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Actual Actual � Actual Actual Actual Actual Actual Actual Actual Actual Revenues: - . - Traffic Signal Assessments $ 7,877 $ 8,903 $ 24,477 $226,007 $ 18,523 � - $ 37,577 $110,055 $ 24,519 $ 94,817 $ 67,189 Interestlncome 13,376 19,789 8,958 14,920 23,779 27,507 14,591 9,279 6,706 11,147 Total Revenues 21,253 28,692 33,435 240,927 42,302 65,084 124,646 33,796 $101,523 $ 78,336 - Expenditures Operating E�enses - - - - - � - - - - - Excess of Revenues Over ' - Expenditures 21,253 28,692 33,435 240,927 42,302 65,084 124,646 . 33,798 101,523 78,336 � . Other Financing Uses � � �Capital Projects - 27,645 2,010 - 9,931 56,530 136,889 - - 13,282 6ccess of Revenues Over (Under)Expenditures and Other Financi�g Uses 21,253 1,047 31,425 240,927 32,371 8,554 (12,243) 33,798 t01,523 65,054 Fund Balance, Beginning of Year 129,564 150,817 151,864 183,289 424,216 456,587 465,141 452,898 486,696 588,219 . Fund Balance, End of Year $150,817 $151,864 $183,289 $424,216 $456,587 $465,141 $452,898 $ 486,696 $588,219 ` $653,273 Capital Project Detail � Opticom Devices $ - $ 27,645 $ - $ - $ 65 $ - $ - $ - $ - S - Traffic Loop-Fair Oaks/Halcyon 2,010 Grand Avenue Corridor Study � 31 Fair OaksNalley Treffic Signal 9,381 17,480 Grand/Halcyon Traffic Signal � 454 13,026 13,282 Fair Oaks AveNalley Rd Reconst 26,024 136,889 � Total Capital Projects $ - $ 27,645 $ 2,010 $ - $ 9,931 $ 56,530 $136,889 $ - $ - $ 13,282 � '$328,100 of this fund balance is to be used to finance traffic signals at Grand Avenue/Halcyon and West Branch Street at Camino Mercado as included in the . Capital Improvement Program within the Budget for FY 2005-06. � . ATTACHMENT B CITY OF ARROYO GRANDE Transportation Facility Impact Fee Comparative Statement of Revenues, Expenditures and Changes in Fund Balances Fiscal Years Ending June 30, 1995-2005 FY 95-96 FY 96-97 FY 97-98 FY 98-99 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-OS Actual Actual Actual Actual � Actual Actual Actual Actual Actual Actual Revenues: Transportation Impact Fee $ 24,048 $ 64,993 $ 72,840 $ 1,272,982 $ 68,444 $ 93,134 $ 261,625 $ 68,836 $ 258,987 $ 171,926 Interest Income 2,960 5,664 9,915 � 39,592 83,772 93,796 55,846 38,697 26,059 40,565 Total Revenues 27,008 70,657 82,755 1,312,574 152,216 186,930 317,471 107,533 285,046 212,491 6cpenditures ' Operating E�enses - - - - - - - - - - Excess of Revenues Over Expenditures 27,008 70,657 82,755 1,312,574 152,216 186,930 317,471 107,533 285,046 212,491 Other Financing Uses Capital Projects - 26,900 - - 74,372 31,457 237,490 62,013 39,799 44,702 Excess of Revenues Over (Under)E�enditures and Other Financing Uses 27,008 43,757 82,755 1,312,574 77,844 155,473 � 79,981 45,520 245,247 167,789 Fund Balance, Beginning ofYear 32,975 59,983 103,740 186,495 1,499,069 1,576,913 1,732,386 1,612,367 1,857,687 2,103,134 FundBalance, EndofYear $ 59,983 $103,740 $186,495 $ 1,499,069 $1,576,913 $1,732,386 $1,812,367 $1,857,887 $2,103,134 ' $ 2,270,923 Capital Project Detail Traffic Way to Garden Street $ - $ 26,900 $ - $ - $ - $ - $ - S - $ - $ - Brisco Road/101 Interchange 25,233 16,650 (433) 29,798 Parking Lot-Council Chambers 36,546 � 1999/00 Pavement Mgmt Project 12,593 14,807 EI Campo Road/Route 101 Alt. 36,019 9,746 771 Oak Park Boulevard Widening 201,904 51,963 Infrastructure Inventory 10,000 Traffic Count Prog/Traffic Model 30,053 14,133 Total Capital Projects $ - $ 26,900 $ � - $ - $ 74,372 $ 31,457 $ 237,490 $ 61,963 $ 39,799 $ 44,702 "$1,003,767 will be used to finance Brisco Rd-Halcyon/Route 101 interchange, a project study report on EI Campo Rd/Route 101 interchange, a project study report on West Branch Street and Camino Mercado,and the pavement management program as detaded in the Capital Improyement program within the budget for FY 2005-06 8 ATTACHMENT C CITY OF ARROYO GRANDE � Drainage Facility Fees Comparative Statement of Revenues, Eupenditures and Changes in Fund Balances Fiscai Yeare Ending June 30, 1995-2005 FY 95-96 FY 96-97 FY 97-98 FY 98-99 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues: Drainage Fees $ 32,554 $ 16,209 $ 9,744 $ 6,647 $ 2,958 $ 5,607 $ 21,397 $ 7,221 $ 4,725 $ 12,619 Interestlncome 7,354 5,360 3,228 842 514 685 890 515 363 734 TotalRevenues 39,908 21,569 12,972 7,489 3,472 6,292 22,287 7,736 5,088 13,353 Expenditures Operating Expenses 24,183 - - - - - - - - - Excess of Revenues Over Expenditures 15,725 21,569 12,972 7,489 3,472 6,292 22,287 7,736 5,088 13,353 Other Financing Uses Capital Projects - 69,132 83,021 9,300 4,079 - - - 800 19,300 Excess of Revenues Over (Under)Expenditures and OtherFinancing Uses 15,725 (47,563) (70,049) (1,811) (607) 6,292 22,287 7,736 4,288 (5,947) Fund Balance, Beginning of Year 114,752 130,477 82,914 12,865 11,054 10,447 16,739 39,026 46,762 51,050 Fund Balance, End of Year $130,477 $ 82,914 $ 12,865 $ 11,054 $ 10,447 $ 16,739 $ 39,026 $ 46,762 �$ 51,050 * $ 45,103 Capital Project Detail Soto eleeder Line/Drein $ - $ - $ - $ - $ - $ - $ - $ - $ - S - Don Roberts Field 5,000 Bikeway Project Two 9,765 Via La Barranca Storm Drain 52,778 Drainage Master Plan 1,516 Aerial Photography 73 EI Nino Storm Preparation 75,100 Drainage Master Plan 7,921 4,079 , Newsom Springs Orainage 9,300 Popvlar Street Drainage Basin Im➢rv � 800 19,300 Total Capital Projects $ - $ 69,132 $ 83,021 $ 9,300 $ 4,079 $ - $ - $ - $ 800 $ 19,300 'The fund balance is to be used to finance the Poplar Street Drainage Basing Improvements, Drainage Master Plan, Stortn Water study and the Newsom Springs Drainage Project as detailed in the Capital Improvement Program within the Budget for FY 2005-06. g ATTACHMENT D C/TY OF ARROYO GRANDE Water Neutralization Fees Comparative Statement of Revenues, Expenditures and Changes in Fund Balances Fiscal Years Ending June 30, 1999-2005 FY 98-99 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Actual Actual Actual Actual Actual Actual Actual Revenues: Water Neutralization Fee $ 2,110 $ 19,688 $ 142,962 $319,654 $208,921 $ 109,398 $ 231,430 Interest Income 78 698 4,710 10,731 13,730 10,333 16,293 Total Revenues 2,188 20,386 147,672 330,385 222,651 119,731 247,723 Expenditures Operating Expenses - - - - 16,638 . 8,259 � Excess of Revenues Over Expenditures 2,188 20,386 147,672 330,385 222,651 103,093 239,464 Other Financing Uses Capital Projects - 10,000 97,252 228,823 Excess of Revenues Over (Under) Expenditures and Other Financing Uses 2,188 20,386 147,672 330,385 212,651 5,841 10,641 Fund Balance, Beginning of Year 2,188 22,574 170,246 500,631 713,282 719,123 Fund Balance, End of Year $ 2,188 $ 22,574 $ 170,246 $500,631 $713,282 $719,123 $ 729,764 Capital Project Detail Water Conservation Program $ - $ - $ - $ - $ 10,000 $ 97,252 $ 228,823 Total Capital Projects $ - $ - $ - S - $ 10,000 $ 97,252 $ 228,823 •$691,590 of this fund balance is to be used to finance the the Water Conservation Program as detailed in the Capital Improvement Progrem within the Budget for FY 2005-06. 10 ATTACHMENT E CITY OF ARROYO GRANDE � Summary of Development Fees and Related Expenditures � � - TRAFFIC SIGNALIZATION FEES . � Underspent Fees Percent of Year Fees (Overspent) Cumulative Cumulative Over(Under) Fees Collected Collected Expended Fees Fees Expenditures Expenditures Expended FY 1989 $ 57,713 $ 20,900 $ 36,813 $ 57,713 $ 20,900 $ 36,813 � 36% � FY 1990 24,254 - 24,254 81,967 20,900 61,067 0% FY 1991 - 43,683 (43,883) 81,967 64,783 17,184 79% FY 1992 15,623 - 15,623 97,590 64,783 32,807 66% FY 1993 20,496 - 20,496 118,086 64,783 53,303 55% FY 1994 26,829 - 26,829 144,915 64,783 80,132 45% FY 1995 6,282 - 6,282 151,197 64,783 86,414 43% FY 1996 7,877 - 7,877 159,074 64,783 94,291 41% FY 1997 8,903 27,645 (18,742) 167,977 92,428 75,549 55°/a FY 1998' 24,477 2,010 22,467 192,454 94,438 98,016 49% FY 1999 226,007 - 226,007 418,461 94,438 324,023 23% FY 2000 18,523 9,931 8,592 436,984 104,369 332,615 24% FY 2001 37,577 56,530 (18,953) ' 474,561 160,899 313,662 34% FY2002 110,055 136,889 (26,834) 584,616 297,788 286,828 51% FY 2003 24,519 - 24,519 609,135 297,788 311,347 49% FY2004 94,817 - 94,817 703,952 297,788 406,164 42% FY2005 67,189 13,282 53,907 771,141 311,070 460,071 40% $ 771,141 $ 311,070 $ 460,071 ' � 11 I , _ _ ATTACHMENT E I GTY OF ARROYO GRANDE Summary of Development Fees and Related Expenditures TRANSPORTATION FACILIN IMPACT FEES � Underspent Fees Percent of . �i, Year Fees (Overspent) Cumulative Cumulative Over(Under) Fees Collected Collected Expended Pees Fees Expenditures Expenditures E�ended ' ' FY 1994' $ 15,524 $ - $ 15,524 $ 15,524 $ - $ 15,524 0% FY 1995 . 15,243 15,243 30,767 30,767 0% � FY 1996 24,048 24,048 54,815 54,815 0% FY 1997 64,993 26,900 38,093 119,808 26,900 92,908 22% FY 1998 72,840 72,840 192,648 26,900 165,748 14% FY 1999 1,272,982 1,272,982 1,465,630 26,900 1,438,730 2% FY 2000 68,444 74,372 (5,928) 1,534,074 101,272 1,432,802 7% - FY2001 93,134 31,457 61,677 . 1,627,208 132,729 1,494,479 8% FY2002 261,625 237,490 24,135 1,888,833 370,219 1,518,614 20% FY2003 68,836 62,013 6,823 1,957,669 432,232 1,525,437 22% FY2004 258,987 39,799 219,188 2,216,656 472,031 1,744,625 21% FY 2005 171,926 44,702 127,224 2,388,582 516,733 1,871,849 22% $ 2,388.582 $ 516,733 $ 1,871,849 " 'Represents 6 month period from January t-June 30, 1994 12 . ATTACHMENT E ' CITY OF ARROYO GRANDE Summary of Development Fees and Related Expenditures DRAINAGE FEES � Underspent Fees Percentof Year Fees (Overspent) Cumulative Cumulative Over(Under) Fees Collected Collected Expended Fees Fees Expenditures Expenditures Expended FY 1989 $ 3,366 $ - $ 3,366 $ 3,366 $ - $ 3,366 0% PY 1990 2,116 . 2,116 5,482 - � 5,482 0% FY 1991 1,895 1,895 7,377 7,377 0% FY 1992 4,985 31,980 (26,995) 12,362 31,980 (19,616) " 259% FY 1993 4,572 31,478 (26,906) 16,934 63,458 � (46,524) " 375% FY 1994 8,406 8,406 25,340 63,458 (38,118) " 250% FY 1995 1,869 1,869 27,209 63,458 (36,249) " 233% FY 1996 32,554 32,554 59,763 63,458 (3,695) " 106% FY 1997 16,209 69,132 (52,923) 75,972 132,590 (56,618) " 175% FY 1998 9,744 83,021 (73;277) 85,716 215,611 (129,895) " 252% FY 1999 6,647 9,300 (2,653) 92,363 224,911 (132,548) " 244% FY2000 2,958 4,079 (1,121) 95,321 228,990 (133,669) " 240% FY2001 5,607 5,607 100,928 228,990 (128,062) " 227% � .FY2002 21,397 21,397 122,325 228,990 (106,665) " 787% FY 2003 7,221 7,221 129,546 228,990 (99,444) " 177% FY2004 4,725 800 3,925 134,271 229,790 (95,519) " 171% FY2005 12,619 19,300 (6,681) 146,890 249,090 (102,200) 170% $ 146,890 $ 249,090 $ (102,200) *'This deficit was funded from fund balance accumulated before AB-1600 was enacted, and from interest earnings that are not subject to AB-1600 provisions. WATER NEUTRALIZATION FEES Underspent Fees Percentof Year Fees (Overspent) Cumulative Cumulative Over(Under) Fees Collected Collected Expended Fees Fees Expenditures Expenditures Expended FY 1999 $ 2,110 $ - $ 2,110 $ 2,110 $ - $ 2,110 0% FY2000 19,688 19,688 21,798 21,798 0% FY 2001 142,962 142,962 164,760 164,760 0°/a FY 2002 319,654 319,654 484,414 - 484,414 0% FY2003 208,921 10,000 198,921 693,335 10,000 683,335 1% FY 2004 109,398 113,890 (4,492) 802,733 123,890 678,843 15% FY2005 231,430 237,082 (5,652) 1,034,163 360,972 673,191 35% $ 1,034,163 $ 360,972 $ 673,191 13 . _ . . . . . . . . . . . . .. . . _ . . . . l ATTACHMENT F ' CITY OF ARROYO GRANDE 2005 Impact Fees Comparative Statement of Revenues, Expenditures and Changes in Fund Balances Fire Protection FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Actual Actual Actual Actual Actual Actual Revenues: Impad Fees $ 1,617 $ 52,454 $ 67,936 $ 46,271 $ 44,861 $ 104,568 I Interest Income 1,437 2,767 3,395 2,537 5,276 Total Revenues 1,617 53,891 70,703 49,666 47,398 109,544 Expenditures Operating Expenses - - 8,608 - - - Excess of Revenues Over Expenditures 1,617 53,891 62,095 49,666 47,398 109,844 Other Financing Uses Capital Transfers Out - - - - - 173,271 Excess of Revenues Over (Under)Expendiutres and OtherFinancingUses 1,617 53,891 62,095 49,666 47,398 (63,427) Fund Balance, Beginning of Yea - 1,617 55,508 117,603 167,269 214,667 Fund Balance, End of Year $ 1,617 $ 55,508 $ 117,603 $ 167,269 $ 214,667 $ 151,240 I 14 ATTACHMENT F CITY OF ARROYO GRANDE 2005 Impact Fees Comparative Statement of Revenues, Expenditures and Changes in Fund Balances Police Protection FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-OS Actual Actual Actual Actuai Actual Actual Revenues: Impact Fees $ 392 $ 7,032 $ 25,374 $ 6,741 $ 15,464 $ 10,588 Interest Income 215 437 629 531 984 Total Revenues 392 7,247 25,811 7,370 15,995 11,572 Expenditures Operating Expenses - - - - - 4,802 Excess of Revenues Over Expenditures 392 7,247 25,811 7,370 75,995 6,770 Other Financing Uses Capital Transfers Out - - - - - - Excess of Revenues Over (Under)Expendiutres and Other Financing Uses 392 7,247 25,811 7,370 15,995 6,770 Fund Balance, Beginning of Yea - 392 7,639 33,450 40,820 56,815 Fund Balance, End of Year $ 392 $ 7,639 $ 33,450 $ 40,820 $ 56,815 $ 63,585 15 ATTACHMENT F CITY OF ARROYO GRANDE 2005 Impad Fees Comparative Statement of Revenues, Expenditures and Changes in Fund Balances Community Center Fee FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-OS Actual Adual Actual Adual Actual Revenues: Impact Fees $ 1,503 $ 2,565 $ 2,883 $ 4,828 $ 8,361 Interest Income 43 81 130 134 323 Total Revenues 1,546 2,646 3,013 4,962 8,684 ExpendRures , Operating Expenses - - - - - Excess of Revenues Over 6cpenditures 1,546 2,646 3,013 4,962 8,684 Other Financing Uses Capital Transfers Out - - - - - Excess of Revenues Over (Under)Expendiutres and Other Financing Uses 1,546 2,646 3,013 4,962 8,684 Fund Balance,Beginning of Year - 1,546 4,192 7,205 12,167 Fund Balance, End ofYear $ 1,546 $ 4,192 $ 7,205 $ 12,167 $ 20,851 Transfer Detail Park Equipment Installation $ - $ - $ - $ - $ - 16 ATTACHMENT F CITY OF ARROYO GRANDE 2005 Impact Fees Comparative Statement of Revenues,Expenditures and Changes in Fund Balances Park Improvement FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Actual Adual Adual Adual Adual Revenues: Impad Fees $ 25,993 $ 30,702 $ 31,126 $ 83,378 $ 149,138 Interest Income 752 1,339 1;610 1,755 4,826 ITotal Revenues 26,745 32,041 32,736 85,133 153,964 Expenditures Operating Expenses - - - - - Excess of Revenues Over Expenditures • 26,745 32,041 32,736 85,133 153,964 Other Financing Uses Capital Trensfers Out - - 8,418 - 1,319 Excess of Revenues Over (Under)ExpendiuVes and . Other Finanang Uses 26,745 32,041 24,318 85,133 152,645 Fund Balance, Beginning of Year - 26,745 58,786 83,104 168,237 Fund Balance, End of Year $ 26,745 $ 58,786 $ 83,104 $ 168.237 $ 320,882 17 RESOLUTION NO. ' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE STATUS REPORT ON PROJECT DEVELOPMENT IMPACT FEES (AB-1600) WHEREAS, Government Code Section 66001 (d) requires the City to make findings once every five fiscal years with respect to any portion of a fee remaining unexpended in its account five or more years after deposit of the fee, and to identify the purpose to which the fee is to be put, and to demonstrate a reasonable relationship between the fee and the purpose for which it was , charged; and WHEREAS, staff, under Government Code Section 66001 (d) has reviewed the development fees collected between January 1, 1989 (the date when this requirement became effective) and June 30, 2005 to determine if any such development fees remain unexpended; and WHEREAS, staff has made findings with respect to expenditures made on public improvements funded from project development fees consistent with the requirements of Government code Section 66006. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that City Council review, accept, and file this AB-1600 Status Report on project development fees as stipulated under government Code Section 66000 et seq. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this day of . I I RESOLUTION NO. PAGE 2 � 'I TONY FERRARA, MAYOR ATTEST: � KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER � , APPROVED AS TO FORM: � ; i TIMOTHY J. CARMEL, CITY ATTORNEY i I � i � � --- ---� , pRROYp .. S�f� oF �,p � '"°°"°�A^*E� 'z MEMORANDUM U � � m � JULY ID, 1811 * c4��FOSN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER� SUBJECT: CONSIDERATION OF APPROVAL OF AN OPEN SPACE EASEMENT AGREEMENT FOR TRACT 2616 DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the Council adopt the attached resolution approving and authorizing the Mayor to execute an Open Space Easement Agreement for Tract 2616. FUNDING: There is no fiscal impact. DISCUSSION: The Final Map for Tract 2616 (Camino Mercado 'Senior Condominiums) has been approved by the City Council and recorded at the County Recorder's office. Condition of Approval Na 48 of City Council Resolution No. 3765 required that an offer of dedication for open space be made on the final map in accordance with the offer depicted on the tentative map. An open space easement has been offered on the subdivision map and accepted by the City. This easement is 6,964 square feet and located at the nortlieasterly corner of the property and is characterized by rolling hills and covered with native plant material. The attached open space easement agreement ("AgreemenY') prepared by the City Attorney further clarifies the restrictions that apply to the easement area, and has been approved by the Community Development Department and the Public Works Department. The purpose of the Agreement is the preservation of the subject land. The land has scenic value to the public, is valuable as wildlife habitat and will help preserve the rural character of the City. The Open Space Easement Act of 1974 (GC § 51070 et seq) requires that the Agreement be adopted by Resolution and specifies restrictions on the use of the property. The attached Agreement identifies the restrictions on the subject property and is consistent with the Open Space Act. Staff recommends adoption of the attached resolution approving and authorizing the Mayor to execute an open space easement agreement fo� Tract 2616. S:\PUBLIC WORKS ENGMEERINGSHARED ITEMS\Development Projects\Conditional Use Permits\YEAR 2001\CUP 01-010 Camino Marcado Senior Housing\Tract 2616\CITY COUNGLIOPEN SPACE AGREEMENIITr 2616 Open Space StaH RepoAttloc � CITY COUNCIL CONSIDERATION OF APPROVAL OF AN OPEN SPACE AGREEMENT FOR TRACT 2616 DECEMBER 13, 2005 PAGE 2 The applicant will also need to record a subordination agreement, which will subordinate two (2) trust deeds of record to the open space agreement. This will ensure that if the lender forecloses on the project, the City's open space easement and agreement will , remain in effect. This agreement does not require any City action and is included for informational purposes only. ALTERNATIVES: The following alternatives are provided for the Council's consideration: — Approve staff's recommendation and adopt the resolution; — Do not approve staff's recommendation; — Modify as appropriate and approve staff's recommendation; or — Provide direction to staff. Attachments: Attachment 1 — Location Map Attachment 2 — Open Space Easement Agreement Attachment 3 — Subordination Agreement RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A GRANT OF OPEN SPACE EASEMENT FOR PORTIONS OF LOT 1, TRACT 2616 WHEREAS, an Open Space Easement Agreement has been provided by the applicant,. as required to satisfy the Condition of Approval No. 48 for Tract 2616; and WHEREAS, the Open Space Easement Agreement includes the grant of an open space easement over portions of Tract 2616, to the City of Arroyo Grande; and WHEREAS, the City desires, and considers it to be in the public interest that such areas be maintained in permanent open space; and WHEREAS, after due study and deliberation; the City Council finds as follows: 1. That the preservation of the subject land as open space is consistent with the General Plan; and 2. That the preservation of the subject land as open space is in the best interests of the City because the land, if retained in its natural state, has scenic value to the public, is valuable as wildlife habitat, and will help preserve the rural character of the City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby apprbve the Open Space Easement Agreement Granting an Open Space Easement to the City of Arroyo Grande, in portions of Lot 1, Tract 2616, and authorizes the Mayor to execute the Agreement On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 2005. Resolution No. Page 2 TONYFERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY � �� , . TRACT MAP NO. 2616 ��TN°�S P.4RCEL 2 mMC�ar wr rrervusav me m�mwxw vue+n.vs a-v.wm r v awxn a.u.rer asvcx�aie rws luv rw xaic unvnrs vcarc � � YAV AFB)-JS N IK O!Y OT NMVID OIM4E CQ'NIY K SW lG5� YM1IQfES APHAVIEMM'CES' FVAF04'S OKR KOY4 . 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Branch Street Arroyo Grande, CA 93421 Fee Exempt per GC §6103 OPEN SPACE EASEMENT AGREEMENT This OPEN SPACE EASEMENT AGREEMENT ("AgreemenY'), made and entered into this day of December, 2005, by and between OCEAN OAKS BUILDERS INC., a California Corporation, and OCEAN OAKS LLC, a Limited .Liability Company, whose principal offices are located at 491 First Street, Suite A-2, Avila Beach, Califomia (collectively the "Owner"), and the CITY OF ARROYO GRANDE, a municipal corporation of the State of Califomia, (the "City"), with reference to the following facts: WHEREAS, Owner is the record owner of certain real property (hereinafter referred to as the "Owner's Property") located in the City of Arroyo Grande, County of San Luis Obispo, State of California, which is more particularly described as Parcel 1 of Parcel Map AG-87-35 as shown on map recorded in Book 43 of Parcel Maps, on page 86 in the Office of the County Recorder of said County; and WHEREAS, as a condition of approval of Tentative Tract Map 2616 (sometimes hereinafter referred to as the "TracY' or "Tract 2616") by City, Owner is required to enter into an agreement with the City whereby the Owner grants an open-space easement to the City for the benefit of the public; and WHEREAS, Owner intends that the restrictions contained in this Agreement shall apply to that portion of Owner's Property (hereinafter referred to as the "Subject Property") which is more particularly described as the portion marked "Open Space EasemenY' on the Final Map for Tract 2616 recorded on July 19, 2005, in the office of the San Luis Obispo County Recorder as Document No. 2005-058466 of Official Records and as depicted in Exhibit "A" attached hereto and incorporated herein; and WHEREAS, execution of this Agreement by Owner and City, and the subsequent performance of its obligations by Owner and their successors in interest, will satisfy the requirement for dedication of an open-space easement made a condition of approval of Tentative Tract Map 2616; and WHEREAS, the Subject Property has certain natural scenic beauty and existing openness, and both Owner and City desire to preserve and conserve for the public benefit the natural scenic beauty and existing openness, natural condition and present state of use of the Subject Property; and WHEREAS, Owner is willing to grant to City the scenic use, hereinafter expressed, of the Subject Property and thereby protect the present scenic beauty and existing openness of the Subject Property by the restricted use through the imposition of the conditions hereinafter expressed; and WHEREAS, both Owner and City intend that the terms, conditions, and restrictions of this Agreement are in compliance with Government Code Sections 51070 et seq. (hereinafter referred to as the "Open-Space Easement Act of 1974") so as to be an enforceable restriction under the provisions of Revenue and Taxation Section 422; and WHEREAS, Owner has supplied City with a current preliminary title report or preliminary subdivision guarantee listing all trust deed beneficiaries and mortgages, if any, under prior recorded deeds of trust and mortgages affecting the Subject Property. NOW THEREFORE, in consideration of the premises and in compliance with the provisions of the Open Space Easement Act of 1974, and in further consideration of the mutual promises, covenants and conditions herein contained and the substantial public benefits to be derived therefrom; the parties hereto agree as follows: 1. Grant of Open-Space Easement. Owner hereby grants to City, an open- space easement in the Subject Property described above. The open- space easement granted conveys to City and estate and interest in real property of the nature and character specified in the Open-Space Easement Act of 1974, which is subject to the express conditions and restrictions imposed herein upon the use of the Subject Property by Owner. To that end, and for that purpose of accomplishing the intent of the parties hereto, Owner covenants on behalf of itself, its successors and assigns, to do and refrain from doing, severally and collectively, upon Subject Property, the various acts hereinafter mentioned. 2. Restrictions on Use of the Subiect Propertv. The restrictions upon the use of the Subject Property by Owner and its successors in interest and acts which Owner and its successors in interest shall refrain from doing, and permit to be done, upon the Subject Property are as follows: , (a) No buildings, structures, grading, filling, or other improvements shall be placed, constructed, or erected upon the Subject Property except as may be required for City approved infrastructure, (e.g., drainage, ` utilities, sewer, water, roads) or as otherwise authorized by the approved Tract referred to above. (b) No advertising of any kind or nature shall be located on or within the Subject Property. (c) Owner shall not cut, injure or remove any vegetation from the Subject Property, except as required for City approved infrastructure; City approved tree removal, or wildfire management purposes. (d) Except as determined necessary by City for the construction, alteration, relocation, and maintenance of Tract improvements, including drainage facilities, as shown on the approved final Tract Map improvement plans or for City approved infrastructure, the general topography of the landscape shall be maintained in its present condition and, no other grading, excavation, or topograpMic changes shall be made. (e) No use of the Subject Property which will or does materially alter landscape or other attractive scenic features of said property, other than those specified herein, shall be done or suffered. (f) Owner shall not extract natural resources from the Subject Property if surface entry is required. (g) Owner shall not cut timber, trees, or other natural growth, except as may be required for fire protection, elimination of diseased growth, and similar protective measures as approved by City, Tract improvements (including drainage) as shown on the final improvement plans for said Tract and City approved infrastructure. (h) Owner shall not use the Subject Property or any portion thereof as a parking lot, storage area, or dump site or otherwise deposit or allow to be deposited on the Subject Property or any portion thereof, temporarily or otherwise, anything whatsoever which is not indigenous or natural to the Subject Property. (i) Owner shall not cover or cause the Subject Property to be covered in whole or in part with any asphalt, stone, concrete, or other material which does not constitute natural cover for the land nor otherwise disturb the natural cover of the land unless otherwise authorized by the provisions of this Agreement. (j) No further land division of the Subject Property shali occur or be applied for by Owner or its successors in interest, nor shall Owner or its successors in interest otherwise convey (other than under threat of condemnation) a portion of the Subject Property less than the whole to one or more parties or convey the Subject Property to two or more parties each of whom acquire title to less than the whole of the Subject Property. Any such division, conveyance or transfer shall be considered null and void. 3. Reservations of Use bv Owner. Notwithstanding the provisions of Section 2 above, and excepted from this grant and expressly reserved to Owner is the right to enter upon the Subject Property for the purpose of constructing the improvements authorized by the approved Tract 2616 referred to above, and any amendments or modifications thereto which may be approved by the City. 4. Compliance with Citv Requlations. Land use permitted or reserved to Owner in this Agreement is subject to ali City ordinances and regulations. 5. Construction of Improvements. Owner shall not construct or permit the construction of any improvements on the Subject Property, except as expressly reserved herein. Provided, however, nothing contained in this Agreement shall prohibit the construction, maintenance and repair of the TracYs improvements as shown on the final improvement plans for Tract 2616 approved infrastructure. 6. No Authorization for Public Trespass. The grant contained herein and its acceptance by the City does not authorize and is not to be construed as authorizing the public or any member thereof to trespass upon or use all or any portion of the Subject Property or the right to go upon or use or utilize the Subject Property in any manner whatsoever. It is understood that the purpose of this Agreement is solely to restrict the uses to which the Subject Property may be put so that it may be kept as near as possible in its natural condition for the benefit of the public, including the lots being created by the above Tract or other approved infrastructure. 7. Effect on Prior Easements. Nothing contained in this Agreement shall limit or affect any easements that are of record and that have been granted by Owner on; over, under, or across the Subject Property or any portion thereof. 8. Duration of Easement. The grant of easement to City contained in this Agreement shall be effective when it has been approved and accepted by resolution of the City Council in the manner required by law, and it shall remain in effect in perpetuity, unless abandoned or othenvise terminated by the City Council, in accordance with the provisions of the Open-Space Easement Act of 1974. 9. Enforceable Restriction. Upon. acceptance of the open-space easement granted herein, the Subject Property shail be deemed to be "enforceable restricted" within the meaning of Section 422 of the Revenue and Taxation Code and Section 8 of Article XIII of the Constitution of the State of California. 10. Bindinq on Successors in Interest. All provision of this Agreement shall run with the land described herein and shall be binding on the parties hereto and their heirs, assigns, and successors in interest. 11. Effect of Waiver. City's waiver of the breach of any one term, covenant, or provision of this Agreement shall not be a waiver of a subsequent breach of the same term, covenant, or provision of this Agreement or of the breach of any other term, covenant, or provision of this Agreement. 12. Judicial Enforcement. Enforcement shall be by proceeding at law or in equity, either to restrain a violation or an attempted violation or by suit to recover damages against any person or persons violating or attempting to violate any covenant contained herein. 13. Law Governinq and Venue. This Agreement has been executed and delivered in, and shall be interpreted, constructed, and enforced pursuant to and in accordance with the laws of the State of California. All duties and obligations of the parties created hereunder are performable in the County of San Luis Obispo, and such County shall be the venue for any action, or proceeding that may be brought, or arise out of, in connection with or by reason of this Agreement. 14. Enforceabilitv. If any term, covenant, condition, or provision of this Agreement is heid by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. 15. Notices. Unless otherwise provided, all notice herein shall be in writing, and delivered in person or sent by the United States first class mail, postage prepaid. If to the City: If to the Owner: Community Development Director Ocean Oaks LLC. City of Arroyo Grande PO Box 730 , P.O. Box 550 Avila Beach CA, 93424 Arroyo Grande, CA 93420. Provided that any party may change such address by notice in writing to the other party, and thereafter notices shall be addressed and transmitted to the new address. 16. Aqreement to be recorded. Owner and City intend and consent to the recordation of this agreement in the office of the County Recorder of the County of San Luis Obispa IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. OCEAN OAKS LLC: OCEAN OAKS BUILDERS, INC. BY: ` BY: GARY YOUNG, MANAGING MEMBER OCEAN OAKS LLC CITY OF ARROYO GRANDE: BY: TONY FERRARA, MAYOR ATTEST: BY: KELLY WETMORE, CITY CLERK APPROVED AS TO FORM: i BY: TIMOTHY J. CARMEL, CITY ATTORNEY r STATE OF CALIFORNIA ) ) ss. COUNTY OF SAN LUIS OBISPO ) On , 2005, before me, , personally appeared GARY YOUNG, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the person or the entity upon behalf of which the person acted executed the , instrument. ' WITNESS my hand and official seal Signature STATE OF CALIFORNIA ) ) ss. COUNTY OF SAN L'JIS OBISPO ) On 2005, before me, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the person or the entity upon behalf of which the person acted executed the instrument. WITNE m hand and official seal SS y Signature I. , , ATTACHMENT3 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Arroyo Grande City Clerk 214 East Branch Street Arroyo Graniie, CA 93421 � " SPACE ABOVE THIS LINE FOR RECORDER'S USE ONLY APN:007-771-072 - SUBORDINATION AGREEMENT NOTICE: THIS SUBORDINATION AGREEMENT RESULTS IN YOUR SECURITY INTEREST IN THE PROPERTY BECOMING SUBJECT TO AND OF LOWER PRIORITY THAN AN OPEN-SPACE EASEMENT AGREEMENT. This SUBORDINATION AGREEMENT is made this day of 2005, by OCEAN OAKS LLC, present owner of the land hereinafter described (hereinafter referred to as "Owner"), and FIRST BANK OF SAN LUIS OBISPO, a banking and lending corporation (hereinafter referred to as "Beneficiary)". , WITNESSETH WHEREAS, Owners own certain real property located at 579 Camino Mercado in the City of Arroyo Grande, State of California, and legally described in Exhibit °A" attached hereto and incorporated herein by this reference (hereinafter referred to as the "Property"); and WHEREAS, Owners have executed and recorded two (2) respective Deeds of Trust dated June 16 and June 20, 2005 (hereinafter referred to as the "Deeds of TrusY') and identified as San Luis Obispo County Document Numbers 2005-058948 and 2005-058950, encumbering the Property, in favor of Beneficiary; and ! WHEREAS, Owners and Beneficiary desire that said Deeds of Trust be subordinated in favor of an open-space easement agreement described as Open-Space Easement Agreement (hereinafter described as "Open-Space Easement AgreemenY'), which shall be later recorded. NOW, THEREFORE, in consideration of the mutual benefits accruing to the parties hereto and for other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is hereby declared, understood, and agreed that said Deeds of Trust shall j unconditionally be and remain at all times subordinated to the Open-Space Easement Agreement. IN WITNESS WHEREOF, this Subordination Agreement shall be deemed made as of the date first set forth above. OWNERS: BENEFICIARY: GARY YOUNG MANAGING MEMBER, FIRST BANK OF SAN LUIS OBISPO OCEAN OAKS LLC. STATE OF CALIFORNIA ) � ) ss. � COUNTY OF SAN LUIS OBISPO ) On , 2005, before me, , personally appeared GARY YOUNG, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the person or the entity upon behalf of which the person acted executed the instrument. WITNESS my hand and official seal Signature STATE OF CALIFORNIA ) ) ss. COUNTY OF SAN LUIS OBISPO ) On 2005, before me, personally appeared , personaily known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the person or the entity upon behalf of which the person acted executed the instrument. WITNESS my hand and official seal Signature i I Exhibit A Legal Description Real property in the City of Arroyo Grande, County of San Luis Obispo, State of California, described as foliows: Lot 1 of Tract 2616, in the City of Arroyo Grande, County of San Luis Obispo, State of California, according to map recorded July 19, 2005 in Book 26, Pages 81 through 82 of Maps. ) APN: 007-771-072 I S■g■- � pRROYp - � C9 ' INCORGORATED 9 � T MEMORANDUM � .�. �o. ,a„ * cA��FORN�P TO: CITY COUNCIL FROM: RICK TerBORCH, CHIEF OF POLICE SUBJECT: CONSIDERATION OF DISPOSAL OF SURPLUS BICYCLES DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the City Council adopt a resolution declaring the listed bicycles as surplus for donation to the San Luis Obispo County Sheriffs Office to be refurbished and donated to needy children. FUNDING: There are no costs to the City associated with this proposal. In that it has been the City Council's past policy to donate the bicycles to the Sheriff s Office, the Ciry does not budget any revenues to be derived from a bicycle auction. DISCUSSION: As has been done in past years, the Police Department is requesting that all unclaimed bicycles that have been in the DepartmenYs custody in excess of 90 days be declared surplus. These bicycles have been turned in over the past year as found or were reported stolen and recovered by the Police Department. Attempts to locate owners and/or return the bicycles to their owners have been made, but the bicycles remain unclaimed. Due to limited storage space for bicycles, it is necessary to dispose of those bicycles held in excess of 90 days. Upon being declared surplus, the bicycles will be donated to the Sheriff's Department. There the bicycles will be renovated by prisoners at the County Sheriff's Honor Farm and subsequently donated to needy children during the Holiday Season. In past years, some of these donated bicycles have been returned to the Police Department to be given as gifts to needy children during the "Santa Cop" Program. The surplus bicycles are: CASE # MANUFACTURER SERIAL # COLOR 0500501 GT None Found Red 0500686 Mongoose AY107717 Silver 0500774 Schwinn G7853685 Blue 0500884 Huffy H0622 Plum 0501058 Centurion N02154 Blue - - - - -- - � -- � - L CITY COUNCIL CONSIDERATION OF DISPOSAL OF SURPLUS BICYCLES DECEMBER 13, 2005 PAGE 2 CASE # MANUFACTURER SERIAL # COLOR 0501130 Quasar CS02207143 Camo ° 0501020 KHS U50703374 Green 0501224 MGX HCHCO3A21 Blue 0501228 Huffy B6041 G5367 Yellow 0501272 Unknown None Found Ple ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; or - Provide direction to staff. ___ ___ __ _. , RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING SURPLUS PROPERTY TO BE DONATED TO THE SAN LUIS OBISPO COUNTY SHERIFF'S DEPARTMENT PROGRAM TO REFURBISH BICYCLES FOR NEEDY CHILDREN WHEREAS, the City of Arroyo Grande has certain bicycles that have been turned in to the Police Department as found items, or for other reasons, and not claimed by the owners; and WHEREAS, the San Luis Obispo County Sheriff's Department is conducting a program to rehabilitate bicycles and donate them to needy children; and WHEREAS, in past years, some of these donated bicycles have been returned to the Arroyo Grande Police Department to be given as gifts to needy children during the"Santa Cop" Program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does declare as surplus the property listed in Exhibit"A" attached hereto and incorporated herein; and BE IT FURTHER RESOLVED that the bicycles declared herein as surplus be donated to the San Luis Obispo County Sheriffs Department for rehabilitation and distribution to needy children. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: i the foregoing Resolution was passed and adopted this day of , 1 2005. RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY EXHIBIT "A" The following listed bicycles have been held for 90 days or longer with no owners located. It is requested that these case numbers be declared as surplus, to be turned over to the Sheriffs Department to be refurbished for needy children: CASE # MANUFACTURER SERIAL # COLOR 0500501 GT None Found Red 0500686 Mongoose AY107717 Silver 0500774 Schwinn G7853685 Blue 0500884 Huffy H022 Plum ' 0501058 Centurion N02154 Blue 0501130 Quasar CS02207143 Camo 0501020 KHS U50703374 Green 0501224 MGX HCHCO3A21 Blue 0501228 Huffy BB041G5367 Yellow 0501272 Unknown None Found Purple � � I I 8.h. pRROy� O� �',p , � .INCORPORNTED y2 ' � U � � * ,;,�y ,o ,g„ * MEMORANDUM � c9��FORN�P � . TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER � SUBJECT: CONSIDERATION TO APPROVE FINAL TRACT MAP 2539 SUBDIVIDING TWO (2) .49-ACRE PARCELS INTO TWELVE (12) PARCELS LOCATED AT 185 AND 187 BRISCO ROAD DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the Council approve Final Tract Map 2539, subdividing two (2) .49- acre parcels into twelve (12) parcels. FUNDING: There is no fiscal impact. DISCUSSION: The real property underlying Final Tract Map 2539 is owned by Rick and Mary Wheeler and is located at 185 and 187 Brisco Road. Approval and recordation of the final map subdivides two residential parcels each with an area of .49-acres, into twelve (12) lots ranging from 2,667 to 4,925 square fQet in size. The final map is consistent with the approved Tentative Tract Map 03-001, approved by the Planning Commission on June 3, 2003. The current zoning for this tract is Multi-Family (MF). The tentative map technically expired on June 3, 2005, without a time extension filed. However, the final map has continued to be processed in accordance with Section 66452.6(d) (timely filing with City Engineer) of the Subdivision Map Act, provided that the City Council approved the final map at the December 13, 2005 meeting and the final map recorded prior to December 31, 2005. The applicant has complied with all the conditions of approval and it is recommended the Council approve Final Tract Map 2539. CITY COUNCIL CONSIDERATION TO APPROVE FINAL TRACT MAP 2539 SUBDIVIDING TWO (2) .49-ACRE PARCELS INTO TWELVE (12) PARCELS LOCATED AT 185 AND 187 BRISCO ROAD DECEMBER 13, 2005 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendation; • Do not approve staff's recommendation; • Modify as appropriate and approve staff's recommendation; or • Provide direction to staff. Attachment: Attachment 1 - Final Tract Map 2539 SIPUBLIC WORKS ENGWEERWG SHARED ITEMS\Development Projects\Tract Maps\Tract 2539 - Brisco Rd PUD (R.Wheeleq\CITV COUNGLUAAP APPROVAL\Council Memo-Acceptance of Final Map for Tract 2539.doc _ � �oa raw r�nx BW-Oft-%0 rouo Y s wix iuWREYLaaY �rse'�em'((flI1�A�4(o4w1) TNVU�� ra�o�sN �eevrrat �w.a'O�l _ —_ _ — _ _ __ _ __ _ � _ � . \ \ � �.�roawuai�m Z - .« �•vaxw�xn � . tt �; � � � � � �� ax�mrt ivswrt � \ *.. \ . � � � � ' � � i � g�� \ �- -wrnk �4� "A n. n.m��l . \ �� \� � \� \� \� C\« t0-_' 9vv9mrt. �\ 4�'� � � � ' � � � � mmrt � � \ � \ \ \ \ �q, �nHT ierw�x�r �` t u \ m \ \ � � �� . � 'y ��$� �m�ssa ymmnr-�� S��'t °�s � °s � _ . � � � � - � A � o � �ww.��k�ir 1 op � oP` ` . �g � \ \ \ \ \ \ �A \ �m �q --n- av� 6 - ° \ P° \ �i � � Y.\F 6 5 � {j$ �` \ � �` \` \ \\ • �\ � �j\n ae)s¢rt weNR �M.M { `\ \\ \� � � �a `'�`�� '�� \ \ \, � 9�\, \, � \� \, g��. ,,.,"��,.��'+� �� , � � \(P � . � � � � A.� —�ep.w-.��.v.�r �`� � � \ � \ \ \ \ . \ . a�F" � .n_�___n.n�\ , \ \ „ , , , - `` , , �`p 2 1 �` t� � � � � � � � A aar m n. w.m.a � sf � . � \ \ _ _ + —_ — — � _� � ' _� _ _—_ _ — __ � _ _ �_ _��-� _ � _ _ � q xeemmt uw'dWOn) >WMPI �avpqW � d MM2miV[ Wp�,�BAV ar 4rNm _ aoebryw�___ g g�� —_ �� _ ___—__'—_—___— —_ rniyM - ��nW�q� pw.�.n, s BBISCO ROAD � — - - - -�-- �.y— mMa..�� - - - � i - - _� - - - - --- - - - - - - - - ---- - - ��I\ �,�.�m. , � I � ; ��m. � � � � rn�cr ssao � O m a�a'�uo ur uun rm o uo�im..°rc�ax°uw�.�°xi°panv x°mmeRNOa cc�m.rn�a'vx . � �uo icmim wuoin.n ws�aur i�i M w�a M�m�a�n°.�¢m �l � . ' PI +oru ' QI) MpM BA818 OF BE�RIMAB IW a o m � Qanrion :.:':: �� Iq cva�nv rxa mmo wx M>m � �y�y�v.��y��e� � ��'°�°°�°'�s 115SOGIATES •�rmr�su.n i wd-n i¢* � mnwai v wm wv.rxeo xaaeao't�a• 1�)ooc w mw-nnr� m�,rn u oawi ♦f apM xwn�. W�- �(rorl�w-rw� mLIJY N4x YY'AlW NO ICtlY1101O 0 Mi 1 � �.LLY 900{ 91F\�S Cf a 8.i. pRROy� O� �',p � INCORPORqTED 92 ° � a MEMORANDUM * JU�Y t0. 1811 * c4<<FORN�P _ , TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER � SUBJECT: CONSIDERATION TO APPROVE FINAL PARCEL MAP AG 03 — 0071 SUBDIVIDING ONE (1). PARCEL INTO FOUR (4) PARCELS AT 231 CORBETT CANYON ROAD DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the Council approve Final Parcel Map AG 03-0071, subdividing 1.96 acres into four (4) parcels. FUNDING: There is no fiscal impact at this time. DISCUSSION; The City has received Final Parcel Map AG 03-0071, owned by Blake Chaffee, for the subject parcel located at 231 Corbett Canyon Road. This map subdivides a single parcel approximately 1.96 acres in size into four (4) parcels, ranging from 12,000 to 33,354 square feet in size and is in substantial conformance with the tentative parcel map. The Planning Commission approved the tentative map and planned unit development for the project on July 1, 2003. The existing lot is irregular in shape, measuring approximately 178 feet wide along Corbett Canyon Road and 400 feet wide along Tally Ho Creek and approximately 326 feet in depth. The current zoning for the property is Residential Suburban (RS). There is.an existing single-family home on the site. The primary unit will remain on Lot 2. The secondary dwelling unit previously located on the site has already been demolished. The tentative map expired on July 1, 2005, without a time extension filed. However, the final map has continued to be processed in accordance with Section.66452.6(d) (timely filing with City Engineer) of the Subdivision Map Act. The applicant has complied with all the conditions of approval and it is recommended the Council approve Final Parcel Map AG 03-0071. CITY COUNCIL CONSIDERATION TO APPROVE FINAL PARCEL MAP AG 03-0071 SUBDIVIDING ONE (1) PARCEL INTO FOUR (4) PARCELS AT 231 CORBETT CANYON ROAD DECEMBER 13, 2005 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staff's recommendation; • Do not approve staff's recommendation; • Modify as appropriate and approve staff's recommendation; or • Provide direction to staff. Attachment: Attachment 1 - Map Sheet of Parcel Map AG 03-0071 S:\PUBLIC WORKS ENGINEERING SHARED ITEMS\Development Projects\Parcel Maps\Parcel Maps - 2003\TPM 03-002 231CORBETT CANYON\CITY COUNCIL\COUncil Memo-Acceptance of Final Map for Parcel Map AG 03-0071-231 Corbetl Canyon.doc . i u��ir�wg�saen. rt� f-biess , __` rt 4�� LE6END PARG�L MAP ' !bi'yaq�p�l , p� � • MonumanW fau�d an roted. �<7 O�_OQ'71 .. �. 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No. 22�) g � Q - Sheet 9 0� 4 SheeEa � pRROYp . . � o �p .j. hINCORVORATED 92 u ° m # �uiv io. ieii * . c4<<FORN�P , MEMORANDUM TO: CITY COUNCIL FROM:2,� ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR v BY: '�TERESA MCCLISH, ASSOCIATE PLANNER SUBJECT: CONSIDERATION OF A RESOLUTION DENYING VESTING TENTATIVE TRACT MAP AND PLANNED UNIT DEVELOPMENT (CASE NO. 01-001) TO SUBDIVIDE A 26.9-ACRE PROPERTY INTO TWENTY-ONE (21) RESIDENTIAL LOTS AND A TWENTY-TWO (22) PERMANENTLY PRESERVED OPEN SPACE PARCEL DATE: DECEMBER 13, 2005 RECOMMENDATION: , It is recommended based upon the tentative action taken at the City Council public hearing for this item on November 22, 2005, that the City Council approve the attached resolution denying without prejudice Vesting Tentative Tract Map and Planned Unit Development 01- 001 (otherwise known as Tract 1998). FUNDING: No fiscal impact. DISCUSSION: On November 22, 2005, the City Council voted 5-0 to tentatively deny the project as proposed, without prejudice, and directed staff to incorporate City Council findings into the draft resolution and return to City Council for final consideration. The attached resolution contains the findings necessary to deny the project as proposed, considering concerns about the project emphasized by the City Council during the public hearing. Discussion at the public hearing included careful consideration of the applicanYs proposal, including the proposed mitigation measures and project enhancements, and an expressed concern that due to some positive aspects of the project, a no-project alternative was not necessarily the most desirable outcome. However, due to the configuration of proposed development and infrastructure, and the resulting significant environmental effects, the City Council voted to deny the project, without prejudice. Denial of a project without prejudice means that the applicant is invited to modify the proposal considering the findings made by the City Council and return to the City Council for consideration of the modified project. ENVIRONMENTAL ASSESSMENT: Staff has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for CITY COUNCIL NOVEMBER 8, 2005 Page 2 of 2 Implementation of CEQA. Based on the review, a Subsequent Environmental Impact Report (SEIR) was prepared by Rincon Consultants and extends from the program EIR prepared for Rancho Grande in 1991. A draft SEIR was circulated in February 2003 and then amended and re-circulated in November 2003 to evaluate a modified project design submitted by the applicant, and clarification of the biological resources analysis. The City Council certified the Revised Final SEIR (RFSEIR) on April 13, 2004. An Addendum to the SEIR was prepared in February 2005 in accordance with the California Environmental Quality Act (CEQA) to evaluate the potential environmental effects associated with the reduction in the number of residential lots from thirty-six (36) to the proposed project configuration of twenty-one (21) (Exhibit "F"). Project consideration was delayed by mutual consent between the City and the applicant in order to provide for project revisions given conclusions in the Revised Final SEIR. , PUBLIC COMMENTS: On April 21, 2005, 85 public hearing notices were sent to all property owners within 300 feet of the project, the site was posted with information about the public hearing, and a public notice was placed in the Tribune on April 22, 2005. Additional public comment relating to the project occurred during the certification hearings for the SEIR in 2003 and 2004. ALTERNATIVES: 1. Adopt the draft resolution; ' 2. Direct staff to modify the findings and adopt the draft resolution; ' 3. Provide other direction to staff. 5:\COMMlJNl7'Y_DEVELOPMENTIPROJECTS\TTMNT"CM Ol-OOl(TI998)�2005\CC112205�cc 121305 scdoc i RESOLUTION NO. A RESOWTION OF THE CITY COUNCIL OF THE CITY OF ARROYO � GRANDE DENYING VESTING TENTATIVE TRACT MAP CASE NO. 01- 001 (OTHERWISE KNOWN AS TRACT 1998), PLANNED UNIT DEVELOPMENT CASE NO. 01-001, AND LOT LINE ADJUSTMENT CASE NO. 01-002 LOCATED AT JAMES WAY AND LA CANADA ' WHEREAS, the City Council of the City of Arroyo Grande adopted Resolution No. 3740 on April 13, 2004 certifying the Revised Final Subsequent Environmental Impact Report (SEIR) for the project (Vesting Tentative Tract Map and Planned Unit Development 01- 001); and WHEREAS, the Planning Commission of the City of Arroyo Grande held a duly noticed public hearings on May 3, 2005, June 7, 2005, September 20, 2005 and October 4, 2005 . , on the project, filed by Taos Holding Company/Castlerock Development, to subdivide a 26.9-acre property into twenty-one (21) residential lots and one (1) twenty-two (22) ac�e open space parcel and adopted Resolution No. 05-1977 recommending that the City Council deny the project, as proposed. WHEREAS, the City Council of the City of Arroyo Grande held a duly noticed public hearing on November 22; 2005 and has reviewed and considered the information and public testimony presented at the public hearing, staff report, Addendum to the certified SEIR, and all other information and documents that are part of the public record for the : project; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist that prevent the City Council from making the findings required in order to approve the project: Tentative Tract Map Findings for denial: 1. The proposed tentative tract map is inconsistent with the goals, objectives, policies, plans, programs, intent and requirements of the Arroyo Grande General Plan (1990) in that development and improvements are proposed adjacent to ' riparian and other biologically sensitiye habitats; specifically over half of the proposed lots intrude into the required 50 foot riparian buffer area, some in close proximity to the top of the creek bank for the east fork of Meadow Creek, which does not adequately mitigate direct and cumulative impacts to biological resources specified in the certified SEIR, and which consequently is contrary to the requirements set forth in the implementation measures for Biological Resources in the Conservation and Open Space Element Policy 5.2, a copy of which is attached hereto as Exhibit "A". 2. The site, as shown on the tentative tract map, is not physically suitable for the type and proposed density because the development is not clustered in such a way that allows for all necessary easements, roadways, parking, and improvements without a substantial deviation from requirements set forth in the SEIR; and failure to � incorporate to the fullest extent feasible, adequate mitigation measures, ' RESOLUTION NO. PAGE 2 specifically, development is proposed directly upon areas identified as habitat for the Federally-listed Endangered and State-listed Rare plant species Pismo clarkia, and furthermore, additional development is proposed within required setbacks from identified Pismo clarkia habitat; development is also proposed upon identified riparian and wetland habitat in addition to impacting areas within the associated required setback areas; and proposed development does not avoid slopes greater , than 20%, which without mitigation, remain significant impacts that cause damage to and degradation of documented and important biological resources associated ' ' with the East Fork of Meadow Creek and Pismo clarkia and which are integral to maintain public health and welfare. 3. The design of the tentative tract map and/or the proposed improvements are likely to cause substantial damage to the natural environment, including fish, wildlife or their habitat, the potential impacts have not been adequately mitigated to the extent feasible and a Statement of Overriding Considerations can not be made for all remaining significant impacts; specifically, the resulting impacts to biological resources are not reduced to a level that is considered less than significant due to the proposed intensity of development and improvements (including areas in the vicinity of proposed lots 9, 20 and 21 that impact identified wetlands, in the vicinity of proposed lots 3, 8, 18 and 19 impacting the riparian corridor, in the vicinity the westerly portion of proposed Blossom Valley Road and the vicinity of proposed lots 18, 19 and 20 that are within and adjacent to identified Pismo clarkia habitat); � particularly, a $tatement of Overriding Considerations can not be made to override impacts to Pismo clarkia, for which, according to expert testimony provided during the public hearings by both the Citys consultant and the applicanYs biological consultant, scientific evidence does not exist for proven mitigation measures associated with the protection of the plant species, except for avoidance of the identified unique Pismo clarkia habitat, and which is not achieved by the proposed project. Additionally, a substantial number of oak trees are impacted and tlie project does not incorporate adequate measures such as road design features or locating development or infrastructure that would reduce impacts to oak trees (shown to be approximately one hundred and seventy impacted trees total), particularly in the vicinity of the northernmost section of Blossom Valley Road and in the vicinity of proposed lots 3 and 17. Furthermore, the projecYs provisions for the essential long-term protection of the environment through the requirements of, and reliance upon, a Homeowners Association, even with additional enforcement provisions, or maintenance district, are speculative and have not been demonstrated to be adequate. Planned Unit Development Findings ' 1. The proposed planned unit development is not consistent with the goals, objectives, policies, plans, programs, intent and requirements of the Arroyo . Grande General Plan (1990) in that development and improvements are proposed upon or immediately adjacent to riparian and other biologically sensitive habitats and are therefore contrary to the requirements set forth in the implementation measures for Biological Resources in the Conservation and Open Space Element , RESOLUTION N0. PAGE 3 Policy 5.2, attached hereto as Exhibit "A". 2. That the site for the proposed development is not adequate in size and shape to accommodate the use, all yards, open spaces, setbacks, walls and fences, parking area, loading areas, roadways, landscaping, and other features required for the reasons as described in the above findings for the Tentative Tract Map. 3. That the improvements required, and the manner of development, does not adequately address all natural and manmade hazards associated with the proposed development and the project site, including, but not limited to slope hazards. Specifically, impacts to geologic resources due are not reduced to a level that is considered less than significant due to the proposed development and improvements in the vicinity of lot 17 that impact slopes greater that 20%. Required CEQA Findings: The required CEQA Findings cannot be made based on the following: 1. Changes or alterations have not been incorporated into the projects which avoid or substantially lessen the significant environmental effects as identified in the FSEIR and Addendum; specifically, impacts B-2, B-3, B-4, G-4 and the cumulative impact to biological resources; 2. The specific economic, legal, social, technological, or other benefits of the proposed project, including the project enhancements do not outweigh the � unavoidable adverse environmental effects. � NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande denies without prejudice, Vesting Tentative Tract Map and Planned Unit Development Case No. 01-001 and Lot Line Adjustment 01-002, as presented to the City Council on November 22, 2005 and December 13, 2005 and as shown in Exhibits A-E, on file in the Administrative Services Department and incorporated herein by this reference as though set forth in full, based on the above referenced findings. On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit: , AYES: NOES: ' ABSENT: � the foregoing Resolution was adopted this 13th day of December, 2005. RESOLUTION NO. PAGE 4 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY � � �� ; ', EXHIBIT A ! � : 5.2 Ensure that all development, incfuding roads: proposed adjacent to riparian and other biologically sensitive habitats avoid significant impacts to such areas. I lmplemenfation Actions: , . • : I a. Require rhat new developmenr proposed in such locations be designed to: ! ♦ mirtimize or eliminate the potential.for unauthorized.enrry into the sensitive area; ♦ create burfer areas adjacenr to the sensitive area, incorporating the mosr passive uses of the adjacenr properry; • Protect the visua! seclusian of forage areas from road inirusion by � - providing vegeiative buffering; � ♦ Provide wildfife movement linkages to wafer sources; , ♦ Provide vegefation that can be used by wildlife fo� cover along roadsides; and + Avoid intrusion of night lighting irtto the sensitive area. b. If, followrng a repon by a qualified biologist, ii is determined that a subdivision design and related improvements are likely ro cause significam adverse damage to biotic resouress, exercise authoriry under the provisians of Government Code Section 86474 and deny"rhe p�ojecr. .�_- - 5.3 Preserve existing mature irees and vegetation. . _ '�`�' __„ -�'` � Implementatron Actions: � a. Within rura/ and hillside residentia! areas, permii on/y such natural vegetatlort to be removed as is necessary to facate homesites and consrrucr access toads. b. Require that healthy mature trees be praserved and protected from outung or remova/ as set fonh in the City's revised mee ordinanca , c. Require that mature trees to be p�eserved within a development 6e protecred by enclosing them wiihin an appropriate consiruc2ion barrier, such as chain link fencing or other means accspra6le to the Ciry, prior to the issuarrca of arry gradinq permit or buiiding permit, and prior ro the cnmmencemertt of work. d. Aequire that the barriers referenced in (tem 'd` above are ro remain in , plac2 during a/l phases of carrsWC:ion and may not be removed without the consent of the Ciry. � : e. Prohibit subsra�a! disruption or remova! of the srructura! o� absorptive roors of mature trees treing preserved. f. Prahibif the p/acemenr ot fill mareria! within the dripline ot mature trees , being preserved wiihout the approva! of a qualified arborist or landscape architect and consent ot the Ciry. , J g. Prohrbit substandal compacrion of the soi! within rhe driplirte ol mature trees being preserved. i pRROYp S�-v pF C� � INCOflVONATED 9.t U � m # �u�v m. �e�i * . c4��FORN�P MEMORANDUM TO: CITY COUNCIL FROM: RICK TERBORCH, CHIEF OF POLICE � KAREN SISKO, HUMAN RESOURCES MANAGER �" SUBJECT: CONSIDERATION OF DETERMINATION OF INDUSTRIAL DISABILITY DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution determining that Police Officer Erin Taylor suffers from an industriai disability. FUNDING: No fiscal impact. DISCUSSION: Upon application for disability retirement by a public safety employee, the Public Employees' Retirement Law (Government Code Sections 20000, et seq.) requires that the contracting agency determine whether the employee of such agency is disabled for purposes of the Public Employees' Retirement Law and whether such disability is "industrial", within the meaning of the law. Government code Section 20046 states that "industrial", in reference to disability of a member, means a disability which is the result of an injury or disease arising out of and in the course and scope of his/her employment. In the case of Officer Taylor, her injuries occurred while engaged in the course and scope of her employment as a Police Officer with the City of AROyo Grande. Additionally, information provided by the City's Workers' Compensation Insurance carrier confirms that the injury is disabling, Officer Taylor's condition is permanent and stationary, and she is no longer able to perform the essential functions of an Arroyo Grande Police Officer. The City and Officer Taylor have participated in the interactive process with regards to reasonable accommodation in compliance with the American with Disabilities Act and the Fair Employment and Housing Act. As a result of this process, it was determined that there were no reasonable accommodations that could be made to allow Officer Taylor to continue employment as a Peace Officer or in any other comparable position with the City of Arroyo Grande. It is therefore recommended that the City Council adopt the attached Resolution, which will be forwarded to the Benefd Services Division of the California Public Employees' Retirement System. CITY COUNCIL CONSIDERATION OF DETERMINATION OF INDUSTRIAL DISABILITY DECEMBER 13, 2005 PAGE 2 ALTERNATIVES: The following altematives are provided for the Council's consideration: 1. Approve staffs recommendation; 2. Do not approve staff's recommendation; 3. Modify as appropriate and approve staffs recommendation; or 4. Provide direction to staff. RESOWTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THAT POLICE OFFICER ERIN TAYLOR SUFFERS FROM AN INDUSTRIAL DISABILITY PURSUANT TO GOVERNMENT CODE SECTION 21156 WHEREAS, the City of Arroyo Grande (hereinafter referred to as Agency) is a contracting agency of the Public Employees' Retirement System; and WHEREAS, the Public Employees' Retirement Law requires that a contracting agency determine whether an employee of such agency in empioyment in which he/she is classified as a local safety member is disabled for purposes of the Public Employees' Retirement Law and whether such disability is "industrial" within the meaning of such Law; WHEREAS, an application for industrial disability retirement of Erin Taylor employed by the Agency in the position of Police Officer has been filed with the Public Employees' Retirement System; and WHEREAS, the City Council of the City of Arroyo Grande has reviewed the medical and other evidence relevant to such alleged disability; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande find and determine and it does hereby find and determine that Erin Taylor is incapacitated within the meaning of the Public Employees' Retirement Law for performance of her usual duties in the position of Police Officer; and does further hereby find and determine that Erin Taylor is incapacitated for performance of the usual duties of the position for other California public agencies in CaIFERS. BE IT FURTHER RESOLVED that the City Council of the City of Arroyo Grande find and determine and it does hereby find and determine that such disability is a result of injury or disease arising out of and in the course and scope of her employment. Neither said Erin Taylor nor the City of Arroyo Grande has applied to the Workers' Compensation Appeals Board for a determination pursuant to Section 21166 whether such disability is industrial; and BE IT FURTHER RESOLVED that the member will be separated from her employment in the position of Police Officer after expiration of her rights under Section 21164, Government Code, effective December 29, 2005 and that no disputes as to the expiration of such leave rights is pending. Her last day on pay status is December 28, 2005. RESOWTION NO. ' PAGE 2 BE IT FURTHER RESOLVED that the following findings and conditions are present: 1. There is not a possibility of third party liability. 2. Advanced Disability Pension payments will be made. The payments will be made bi-weekly in the amount of$2,270.77 beginning January 20, 2006. 3. The primary disabling condition is chronic lumbar syndrome with degenerative disc disease. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2005. RESOLUTION NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED TO AS FORM: TIMOTHY J. CARMEL, CITY ATTORNEY I IPaROro 8.�. o� c,� � INCOflPOqATED 9•t � u ° m * �+�* ��, ,a�, } MEMORANDUM c4��FOR��P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER � SUBJECT: CONSIDERATION OF SALARY ADJUSTMENTS FOR MANAGEMENT EMPLOYEES DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the City Council adopt the attached resolution approving a salary adjustment for the position of Chief of Police for FY 2005-06 in the Management Salary Classifications. FUNDING: The cost impact of the recommendation is approximately $2,000 for FY 2005-06. Sufficient funding is appropriated in the FY 2005-06 Annual Budget for this increase. DISCUSSION: Management compensation is reviewed on an annual basis and adjustments are normally recommended in conjunction with the annual budget process. The City's current salary and classification system was structured based on a compensation and classification study completed by Ralph Andersen & Associates in September 1997. As noted in the study, the goals of the City's compensation plan are to: . Ensure that the City has the ability to attract and retain well-qualified personnel for all job classes; . Ensure that the City's compensation practices are competitive with those of comparable employers; . Provide defensibility to City salary ranges based on the pay practices of similar employers; and . Ensure pay consistency and equity among related classes based on the duties and responsibilities assumed. In order to maintain these goals, the attached resolution will implement an additional proposed equity adjustment for the position of Chief of Police effective January 1, 2005. ; The recommendation is based upon the results of a recently updated salary survey, � � I � CITY COUNCIL MANAGEMENT SALARY ADJUSTMENT DECEMBER 13, 2005 PAGE 2 which indicates the salary has fallen over one salary range below the median in comparison to otherjurisdictions in the county. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Adopt resolution approving the proposed salary adjustment; - - Modify as appropriate and adopt the resolution; � ' - Do not adopt the resolution; - Provide direction to staff. if ` S:\CITY MANAGER\STEVE\Council Reports\Salary and BeneFit ReportsUvlanagement Salary Benefit Report FY 2005-06 12.13.OS.doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING SALARY ADJUSTMENTS FOR MANAGEMENT EMPLOYEES FOR FISCAL YEAR 2005-06 WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City that compensation for Management employees be adjusted as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. Salary ranges for management classifications shall be adjusted as designated in Exhibit"A"attached hereto and incorporated herein by this reference to be effective for the pay period beginning January 1, 2006. 2. All other Management employee salary and benefit terms and conditions remain in full force and effect. � On motion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2005. . RESOLUTION NO. TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK �' i APPROVED AS TO CONTENT: f STEVEN ADAMS, CITY MANAGER � � APPROVED AS TO FORM: ' TIMOTHY J. CARMEL, CITY ATTORNEY i II 4 G � EXHIBIT"A" CITY OF ARROYO GRANDE Management Salary Ranges Salary Range Adjustments 12-13-05 Range LOW MID HIGH Position M-10 � - -- 2,137 _2,356 2.598 ' -- - - M-11 �- 2,190 2,415 2,663 , • -- - - ---- ---- __ - --� M-12 � . _ , 2,245 2,476 2,730 ', M-13 r 2,301 2,538 2,798' -- M-14 2,359 2,601 2,868 Office Assistant I L __ . - _ _ - -- .. M-15 _ -- 2,418 -- 2,666 -- 2,940 ' M-16 � 2,478 2,733 -- 3,013 � - M-17 2,540 2,801 3,089 ; M-18 ` 2,604 2,871 3,166 ! Office Assistant II M-19 2,669 2,943 3,245 �! - ------ - ------- , M-20 2,735 3,016 3,326 ; M-21 ---- - 2,804 - ---3,092 3,409 . ----- M-22 ; 2,874 3,169 _ 3,494� r_'-_-._._ _"'_'._'_-'_.. M-23 i - . 2,946 3,248 3,582 EXHIBIT"A" CITY OF ARROYO GRANDE Management Salary Ranges Salary Range Adjustments 12-13-05 Range LOW MID HIGH Position - - --- M-24 �_ 3,019 3,329 3,671 � Administrative Secretary M-25 �_ 3,095 _ 3,413 3,763 ; M-26 � 3,172 3,498 3,857' � - ----- -- -- M-27 ! 3,251 3,585 3,954 , M-28 ;--- -- ---- 3,333 3,675 4,052 ; -- _ M-29 i 3,416 3,767 4,154. ; Executive Secretary _. M-30 3,501 3,861 4,258 ' M-31 j --- 3,589 3,958 4,3641; M-32 I 3,679 4,057 4,473 � M-33 j 3,771 4,158 4,585 '; Assistant Planner M-34 ----- - 3,865----4,262- - 4,700 ' -- -- -- ----- - _ .:. M-35 � 3,962 4,369 4,817 ' M-36 �. 4,061 _ 4,478 4,937; EXHIBIT"A" CITY OF ARROYO GRANDE Management Salary Ranges Salary Range Adjustments 12-13-05 Range LOW MID HIGH Position M-37 4,162 4,590 5,061 j Associate Planner - - _ _ - - _ _ Accounting Supervisor -- __ - ----- ------, M-38 4,266 4,704 5,187 � '--- _ _ . _ _ M-39 4,373 4,822 5,317 � Executive Assistant to the C.M. -_-------- - ---------, ; M-40 � 4,482 4,943 5,450 , - -- -- . . - --- -, M-41 � 4,594 5,066 5,586 ; - -- -- -- , M-42 � 4,709 5,193 5,726 , ----- - _-- - M-43 � 4,827 5,323 5,869� �--- --_ ____ _ ------- - - - _ ---. M-44 _ 4,947 _ 5,456 6,016 ; _ _ ---------.. - -- -. M-45 5,071 5,592 6,166I , �__ - ___ -- - ------ - M-46 5,198 5,732 6,320 �, M-47 r 5,328 5,875 6,478 j Human Resources Manager Administrative Services Director t---- --- ---- - - - - -, M-48 ; 5,461 6,022 6,640 i BuIlding Official M-49 r-- 5,598 6,173- 6,806 � M-50 r--- -----5,738 --- - 5,327 6,976 ` � EXHIBIT"A" CITY OF ARROYO GRANDE Management Salary Ranges Salary Range Adjustments 12-13-05 Range LOW MID HIGH Position - - - -- --- M-51 ' 5,881 6,485 7,151 � ------ - - ------ .. M-52 � 6,028 6,647 7,330 Assistant City Engineer M-53 � 6,179 6,813 7,513� - -- - M-54 �------ 6,333 6,984_ 7,701 ', M-55 � 6,492 7,158 7,893 Police Commander M-56 r------6,654 --- 7,337---8,091 ; M-57 6,820 7,521 8,293 ; M-58 �- 6,991 7,709 8,500 � ---- - - - - - - -- -- M-59 r 7,165 7,902 8,713 , M-60 ! 7,345 8,099 8,931� Pks,Rec &Facilities Director � Financial Services Director M-61 �- 7,528 8,302 9,154' C.D. Director M-62 r --- ---- - -- � 7,716 8,509 9,383 ' Building&Fire DirecEor - _ _ _ P.W. Director ,-----�___ M-63 7,909 8,722 � 9,617 , (Current Police Chief range) ,_ - - - --- _ . �-------- - --- -- -- . � P S ) M-64 : 8,107 8,940 9,858 ; Pro osed Police Chief ran e EXHIBIT"A" CITY OF ARROYO GRANDE Management Salary Ranges Salary Range Adjustments 12-13-OS Range LOW MID HIGH Position M-65 � 8,310 9,163 10,104 ; i __ . __. _ . .. .... .. _ . .- --____. . . . . . r_..._---— ---- - -—• M-66 � 8,517 9,392 10,357 ; - - -- - ' M-67 � - - - -- -8,730 .. .9,627 10,616 � M-68 � ------ -8,949- - --9,868 - -10,881 ; r- --_. ---------- - -- — M-69 9,172 10,115 11,153 . - - ----- . ---- - M-70 � . 9,402 10,367 11,432 ; -- _. _ -- M-71 ; 9,637 10,627 11,718� --—----- -- -� M-72 ir ---- — -9,878 10,892 12,011 ' - - ------. _ . -----� M-73 � 10,125 11,165 12,311 ' M-74 10,378 11,444 12,619, ': _ _ _ _ . _ _ ._ . _ _ _ _ _ , -------- - -- — M-75 � _ 10,637 11,730 12,934 I � , I � IPaROro 8.m. OE �'? . � INCONPOq�TED 92 V � � m � JULT 10, 1911 ,� MEMORANDUM c4��FOR��P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER ,� SUBJECT: CONSIDERATION OF CONFIRMATION OF APPOINTMENT OF NEW CHIEF OF POLICE DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the City Council confirm the appointment of Anthony Aeilts as the City's new Chief of Police. FUNDING: The position is fully funded in the FY 2005-06 Annual Budget. DISCUSSION: According to Arroyo Grande Municipal Code Section 2.34.010, the Chief of Police shall be appointed or removed by the City Manager with the concurrence and confirmation of the City Council. The Chief of Police position will become vacant on December 29, 2005 with the retirement of Rick TerBorch, who has served the City in this position for over 16 years. The City Manager's selection for appointment of the new Chief of Police is Anthony Aeilts, who was selected after an extensive recruitment process conducted by the City. Tony Aeilts has a diverse background of experience, track record of success, and strong community based policing philosophy. He is currently serving as the Police Chief for the California State University Police Department, San Luis Obispo, a position he has held since 1999. Prior to that, he served as a Senior Consultant with the Department of Justice Commission on Peace Officer Standards/Training in Sacramento and spent 19 years with the City of Chico, California Police Department, most recently I� as a Police Lieutenant. His education includes a Bachelor's of Science degree in Business Administration and Master's degree in Public Administration from the California State University in Chico. A copy of his resume is attached. If approved, Mr. Aeilts' employment with the City will become effective on January 9, 2006. Chief TerBorch has agreed to extend his employment under contract with the City to continue as Chief until Mr. Aeilts' employment commences and to provide a one- week overlap orientation period. I CITY COUNCIL CONSIDERATION OF CONFIRMATION OF POLICE CHIEF APPOINTMENT DECEMBER 13, 2005 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve confirmation of Anthony Aeilts as the City's new Police Chief; - Do not approve confirmation of Anthony Aeilts as the City's new Police Chief and direct the City Manager to make a different appointment; - Provide staff direction. Attachments: 1. Resume of Anthony Aeilts ATTACHMENT 1 ANTHONY A. AEILTS — Resume � 857 Norma Drive,Pismo Beach,CA 93449 - (w)805-756-6650 and (h)(805)481-5541 PROFESSIONAL EXPERIENCE CHIEF OFPOLICE,California State University Police Department,California Polytechnic State University, San Luis Obispo, California, 1999 to present.� - � � � • The Department: Responsible for 90 full and part-time employees. � . • Strategic Planning: Developed and implemented three Strategic Plans during the last six years. • Organizational Change: Led a complete organizational redesign to enhance services, accountabiliry and morale. • Community Policing: Developed a strong team by implementin�the Communiry Oriented Policing philosophy. �� • Awards: Seven(7) Communiry Policing Awards awarded to the department durin�the lazt five years. • � Community/Police Relationships: Focused upon hi�h qualiry and responsive relationships within the�university community and re�ional community. Many examples are available for review. Crime Reduction: FBI Part 1 crimes reduced 46%from 1999[0 2004. SENIOR CONSULTANT, Commission on Peace Officer Standards and Training,Department of Justice, Sacramento, Califomia,April 1998 throu�h November 1999. Responsible for providin�trainin�resource coordination[0 67 . law enforcement agencies in San Luis Obispo, Santa Barbara,Ventura,and Kem Counties as well as the Los An�eles Sheriff s Department. Assistance was provided in resolving a variety of critical problems as well as insuring compliance with codified professional standards re�ardin�hiring,trainin�and retention of police personnel. POLICE LIEUTENANT, City of Chico Police Department,Chico,CA, 1991 — 1998. Responsible for the direction of police field operations as well as the major investigations unit. Was a stron�advocate of Community Oriented Policin� efforts and worked diligently to integrate all sectors of[he community includin�police staff,universiry and public school ' educators, media,community service organiza[ions,business and others. Assumed a leadership role in the�development of the School Resource Officer Program, Citizen Volun[eers in Police Service(VIPS), Hostage Ne�otiations Program and the S WAT Team. Assigned[o various functions as an officer and sergeant between 1979 and 1991. �� POLICEACADEMYINSTRUCTOR, Northern California Criminal Justice Training and Education System, Butte Communiry College, Oroville, CA, 1981 TO 1992. (Part-time) Provided instruction in twenty diverse subjects(Police Tactics,Constitutional Law, Emer�ency Vehicle Operations, Communiry Relations,etc.) at the Basic Academy and for in- service police officers. Coordinator for ihe Defensive and Pursuit Driving Pro�ram. � FORMAL EDUCATION • Master of Public Administration Degree, Califoinia State UniversiTy, Chico, CA, focusing upon Public Sector Mana�emen[and Budgetin„ 1983. • Bachelor of Science Deeree, Business Administration,California State Universiry, Chico, CA,focusing on business mana�ement and accoun[in�. Two minor de�rees were conferred in Public Administration and Economics, 1981. • Associate of Arts Degree, Butte Communiry Colle�e,Oroville, CA,with major concentration upon Investi�ative � Techniques and Applied Police Patrol Procedures, 1984. • Completed course work toward�a Doctor of Public Administration Degree at[he University of Southern California. MEMBERSHIPS IN PROFESSIONAL ASSOCIATIONS , FBI National Academy Associates � � • � National Associa[ion of Chiefs of Police . Law Enforcement Executive Development Associa[ion (FBI) � - • California Colie�e and Universiry Police ChieFs Association—Board Member • Criminal Justice Administrator's Association of San Luis Obispo County- Chair 1 ANTHONY A. AEILTS — Resume CERTIFICATIONS AND TRAINING • . FBI National Academy: Graduated in March 1994. • POST Command College: Graduated in November 2002. . � • POST Training: 80 haining courses certified by the California Peace Officer Standards and Training Program. • POST Certifications: All Peace Officer Standards and Training Certificates includin�the Esecutive Certificate. SUMMARY OF COMMUNITY INVOLVEMENT In San Luis Obispo- • University Master Plan Task Force � • Student and Communiry Liaison Committee • Council on Universiry Citizenship—Co-chair • Substance Use and Abuse Advisory Committee • Campus Safety and Risk Mana�ement Committee . , San Luis Obispo Regional Bicycle Safety Task Force(Was responsible for its creationJ • United Way of San Luis Obispo County—Vice President and State Campaign Chair for San Luis Obispo Counry In Chico- � - • Chico Museum—Board Member � � • Chico Heritage Association—Board Member • Rape Crisis Intervention—President of the Board � • California State University, Chico Alumni Association(Chico Chapter)—President of the Board • Served on the Public Administration Advisory Committee of the Califomia State University, Chico • Performed frequentty as a volunteer for a variety of community service organizations such as: March of Dimes, Heart Association, Boys and Girls Club and a number of others. � AWARDS AND HONORS • Selected as a Judge—James Q. Wilson Award for Excellence in Communiry Policing-2005 • Commendation—California Bureau of Narcotic Enforcement-2003 • Inducted into the Chiw Unified School Dishict Hall of Fame—2002 • Award of Distinction—California Colle�e and Universiry Police Chief s Association—2002 • Award-California Office of Traffic Safety & MADD—Drunk Driving Prevention—2001 • Award-American Automobile Associa[ion—Southem California College Drinkin�and Driving Prevention-2001 • Inducted into the Chico State University Leaders- 1998 PUBLISHED PROFESSIONAL ARTICLES � • Defending Against Cyber Crime and Terrorism:A Neiv Role for Universities � . The FBI Law Enforcement Bulletin (Lead Article) � . • The Citisen �ohuvteer; Walking a Beai in Chico . The Police Chief Magazine • Crime Suppression;A Mt�ltr-Agency Approach � Law and Order Ma�azine � � Lt Ptvsz�i[of tlte Facts,- Driver Training and the Police Journal of California Law Enforcement • The Promotion Fornrzila; Prepare for the Position Not[he Po�omo[ion - The Chief of Police Magazine � � � • � Teaching Concerns and Ansu�ers; Five Points�o Consider - ASLET Joumal(American Society of Law Enforcement Trainers) - 2 pRROV� ��n■ OF �`,p � MCONVORATE 9 , � � T MEMORANDUM � �,�. ,o. ,a„ ,, c4��FORN�P . TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENG�NEER�f SUBJECT: CONSIDERATION OF THE 2006 STATE TRANSPORTATION IMPROVEMENT PROGRAM (STIP) FUNDING PROJECTS DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the Council: 1. approve the projects to be submitted to San Luis Obispo Council of Governments (SLOCOG) for competitive funding consideration in the 2006 State Transportation Improvement Program (STIP); 2. approve the adjustments to the City's projects to be funded with Urban State Highway Account (USHA) funds; 3. adopt a Resolution declaring the Council's interest in obtaining 2006 STIP funding and local match commitment for the proposed projects; and, 4: direct staff to forward the Resolution to SLOCOG for funding consideration. FUNDING: The City is requesting $418,089 of Urban State Highway Account (USHA) funds for projects currently budgeted in the City's CIP (no local match is required). The City has identified $2,284,435 to compete for funding from SLOCOG. These funds can be used for projec4s in the City's current Capital Improvement Program (CIP), induding road rehabilitation/reconstruction projects. DISCUSSION: The City receives funding through the San Luis Obispo Council of Governments (SLOCOG) for transportation projects that have been identified in the City's Capital Improvement Program. SLOCOG is responsible for administering state and federal funds in accordance with the guidelines established by the California Transportation Commission. The following are funding sources that can be applied to City projects. Competitive Funding It is estimated the San Luis Obispo region will receive the following funds to be programmed by SLOCOG on a competitive basis: CITY COUNCIL CONSIDERATION OF THE 2006 STATE TRANSPORTATION IMPROVEMENT PROGRAM (STIP) FUNDING PROJECTS DECEMBER 13, 2005 � PAGE 2 � � � . Regional Transportation Improvement Program (RTIP) - $28M new revenue available in FY 2010/11 (plus another $8M in FY 2011/12); $13.8M in FY 2008/09. - The programming capacity in FY 10/11 and 11/12 is an optimistic projection assuming: payback and reinstatement of Prop 42 revenues, issuance of Tribal Gaming bonds, and the payback of transportation loans in FY 05/06. There are no new projected revenues, except for the $13M made available with the deprogramming of the Price Street Extension project, which will be considered as part of SLOCOG's final RTIP funding recommendations to be made in February 2006. . Transportation Enhancements (TE) - $4.3 M new revenue available over five fiscal years • . Regional State Transportation Program (RSTP) - $11.6M new revenue over four fiscal years The following list of projects was identified through a needs assessment in cooperation with SLOCOG and City staff. These projects are consistent with the City's CIP and SLOCOG's Vision 2025 (2005 Regional Transportation Plan - RTP), and are potential candidates for competitive funding. Staff is recommending the Council approve the following priority projects to be submitted to SLOCOG for funding consideration in the 2006 STIP: • Brisco Road-Halcyon Road/Route 101 Interchange Improvements Scope: Final Design (PS&E) Grant Funds (RSTP): $ 300,000 (40%) Local Match: 450,000 (60%) Total Cost: $ 750,000 . East Branch (Route 227) Streetscape Scope: Enhanced crosswalks, bulbouts, planters Grant Funds (RSTP or TE): $ 708,240 Local MatCh: 91,760 (match of 11.47% is required for TE funds) Total Cost: $ 800,000 CITY COUNCIL CONSIDERATION OF THE 2006 STATE TRANSPORTATION IMPROVEMENT PROGRAM (STIP) FUNDING PROJECTS DECEMBER 13, 2005 PAGE 3 • The Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase IV Scope: Lower path, from City Hall to Kiwanis park Grant Funds (RSTP or TE): $ 500,195 Local MatCh: 64,805 (match of 11.47% is required for TE funds) Total Cost: $ 565,000 The auxiliary lanes on State Route 101 between East Grand and Brisco Road and between Brisco Road and Camino Mercado have been made a part of the funding request by Caltrans. Therefore, while this is the City's top priority, no application needs to be submitted. In addition, staff is recommending the Council recognize the following' reconstruction/ rehabilitation projects to be considered by SLOCOG if and when funding is available for these types of projects: • Brisco Road Rehabilitation/Reconstruction Scope: East Grand Avenue to EI Camino Reai Grant Funds (RSTP or RTIP): $ 190,000 Local Match: 0 Total Cost: $ 190,000 • Farroll Road Rehabilitation/Reconstruction Scope: Oak Park Boulevard to Halcyon Road Grant Funds (RSTP or RTIP): $ 327,000 Local Match: 280,000 (water upgrade/improvements) Total Cost: $ 607,000 . EI Camino Real Pavement Rehabilitation/Reconstruction Scope: Oak Park Boulevard to Halcyon Road Grant Funds (RSTP or RTIP): $ 259,000 _ Local Match: 65.000 (RDA funds) Total Cost: $ 324,000 Urban State Hiqhwav Account (USHA) Funds When the City prepared its Capital Improvement Program (CIP).earlier this year, it was estimated the City would receive $527,000 of USHA funds over a six-year period. However, when the Federal, Safe, Accountable, Flexible, Efficient Transportation Equity Act - a Legacy for Users (SAFETEA-LU) transportation bill was finally passed, it was for CITY COUNCIL CONSIDERATION OF THE 2006 STATE TRANSPORTATION IMPROVEMENT PROGRAM (STIP) FUNDING PROJECTS DECEMBER 13, 2005 PAGE 4 only a five-year period starting in Federal fiscal year 2004-05 and ending in 2008-09 and the City's estimate was revised to $418,089. The following adjustment to the City's current CIP is recommended: Current Proposed Revised CIP Revision CIP • Valley Gardens Rehab �'� $ 50,000 $ 0 $ 50,000 • Pavement Mgt Projects 150,000 - $ 108,911 41,089 • Farroll Road Rehab �2� 327,000 0 327.000 Total $ 527,000 - $ 108,911 $ 418,089 �� Advanced funding was received and the project has been completed �2j Budgeted in the City's CIP with the intention of requesting competitive funds to back fill the USHA funds, if they became available. Locai agencies are to submit their authorizing resolutions indicating the Council's interest in securing 2006 STIP funding and endorsing/committing a local match to SLOCOG by December 12, 2005 for funding consideration at the February 8, 2006 SLOCOG Board meeting. However, because the next City Council meeting would not occur until December 13, 2005, SLOCOG staff will accept the City's resolution immediately following the Council meeting. ALTERNATNES: The following alternatives are provided for the Council's consideration: • Approve staff's recommendations; • Do not approve staff's recommendations and select other projects to present to SLOCOG; • Modify as appropriate and approve staff's recommendations; • Provide direction to staff. jep:M:�232-City of Arroyo Grande�232-0506 - General Consulting\19 - Administralion\2006 STIPWpplications Staff Report 12.13.OS.doc � RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING ITS INTEREST IN OBTAINING 2006 STATE TRANSPORTATION IMPROVEMENT PROGRAM (STIP) FUNDS WHEREAS, the City Council of the City of Arroyo Grande desires to seek certain 2006 State Transportation Improvement Program (STIP) funds made available through the San Luis Obispo Council of Governments (SLOCOG); and WHEREAS, SLOCOG requires the City Council's endorsemenUcommitment for a local match (if required) be submitted to SLOCOG; and WHEREAS, the City Council of the City of Arroyo Grande is requesting Urban State Highway Account (USHA) funds and competitive funds be programmed for the projects approved by Yhe City Council on December 13, 2005; and WHEREAS, the City Council of the City of Arroyo Grande hereby establishes its commitment to budgeting local funds if needed for the projects approved by the City Council on December 13, 2005; and, WHEREAS, the City Council of the City of Arroyo Grande hereby appoints the Mayor as the official representative authorized to sign SLOCOG funding applications, if required. NOW, THEREFORE, BE iT RESOLVED that the City Council of the City of Arroyo " Grande does hereby request that Urban State Highway Account (USHA) funds and competitive funds be programmed for use by the City of Arroyo Grande for transportation purposes for those projects approved by the City Council on December 13, 2005. On motion of Council Member , seconded by Council Member and by the following roll call vote, to wit: AYES: NOES: ABSENT: ABSTAIN: the foregoing Resolution was passed and adopted this day of , 2005. RESOLUTION NO. PAGE 2 TONYFERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY , 9.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING On TUESDAY, DECEMBER 13, 2005, the Arroyo Grande City Council will conduct a public hearing at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET to consider the following item: PROPOSAL: PRE-APPLICATION REVIEW OF A PROPOSED COMMUNITY SPORTS CENTER AT THE CORNER OF WEST BRANCH STREET AND OLD RANCH ROAD. The City Council will review and provide input related to a proposed 58,608 square foot community sports center. The proposed project includes a flexible arrangement of basketball and volleyball courts at dimensions suitable for academic play from grade school to adult, support space for athletic activities, community and exercise rooms for gymnastics, dance, aerobics and other classes, senior activity area and 150 parking spaces. Since this is a Pre-Application Review, the Council will take no formal action on the project but will provide direction on whether to proceed with the project concept. Recommendations of the Architectural Review Committee, Parks and Recreation Commission and Planning Commission may also be discussed, as well as input from an informal neighborhood meeting. APPLICANT: The 5 Cities Community Service Foundation LOCATION: 400 West Branch Street(Corner of W. Branch and Old Ranch Road) REPRESENTATIVE: Jim Bergman, Assistant Planner The Council may also discuss other hearings or business items before or after the item listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to these items is available by contacting Arroyo Grande City Hall at 473- 5414. The Council meeting will be televised live on Charter Cable Channel 20. � % , � , ; � � '�, � ��_ ��i�«�-��_ � Kelly We�morel'�City Clerk City of Arroyo Grande Publish 1T, The Tribune, Friday, December 2, 2005 � PRROy� O c,p � INCONPORATED 9Z ' U m � JULY 10, t8N * � r4��FORN�P MEMORANDUM � � TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR�,S , BY: JIM BERGMAN, ASSISTANT PLANNER� SUBJECT: CONSIDERATION OF PRE-APPLICATION REVIEW CASE NO. 05-006; � COMMUNITY SPORTS CENTER; FIVE CITIES COMMUNITY SERVICE FOUNDATION; LOCATION —400 WEST BRANCH STREET DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended that the City Council: 1) review the Pre-Application and provide comments and input to the applicant regarding the design of the proposed facility; 2) provide consensus support for the concept of the proposed facility contingent upon Brisco/Halcyon — Highway 101 Interchange improvements being under way prior to construction of the facility and establishment of an endowment fund to fund projected operational subsidies. FUNDING: It is estimated that total annual operational costs for the facility will be approximately $581,720 and the annual net subsidy required will be $165,670. It is proposed that approval of the project be contingent upon establishment of an endowment fund necessary to address the majority of this annual cost. DISCUSSION: 1 Backqround This Pre-Application Review is to evaluate the concept of a community sports center totaling 58,602 square feet of usable area. Interior space includes a flexible arrangement of basketball and volleyball courts at dimensions suitable for scholastic play from grade school to adult, support space for athletic activities, community and exercise rooms for gymnastics, dance, aerobics, senior activities and other classes (see Attachment 1, Site, floor and elevation plans). � The project is proposed to be developed on a 5.3-acre parcel owned by the City located at the corner of West Branch Street and Old Ranch Road. Surrounding land uses ' include undeveloped property owned by the County to the west, a single-family � neighborhood to the north, the Woman's Center to the east, and Freeway 101 to the south. The site is currently rough graded and is predominately flat with a sloping cut varying in height from 10 to 20 feet associated with Old Ranch Road. ' I CITY COUNCIL CONSIDERATION OF PRE-APPLICATION REVIEW CASE NO. 05-006; FIVE CITIES COMMUNITY SERVICE FOUNDATION; LOCATION —400 WEST BRANCH STREET DECEMBER 13, 2005 PAGE 2 The parcel is zoned Public Facilities and was deeded to the City of Arroyo Grande by the County of San Luis Obispo with a deed restriction that states: Said property shall be used for Municipal Facilities, or with the prior approval of the County Board of Supervisors may be leased to a private nonprofit organization for use in fulfillment of a charitable purpose, � induding youth recreation. If this restriction is violated, Parcel 2 shall ' revert back to the County. Since the proposed structure and parking areas will utilize approximately 4.2 acres of the 5.3-acre site, it has been suggested that the remaining acre of land could potentially be utilized as housing lots with revenue supporting an endowment to be used for the ongoing operation of the facility. Duane Leib, General Services Director for the County of San Luis Obispo has indicated in his letter of October 4, 2005, that portions of the property may not be subdivided or sold as residential lots without the approval of the County Board of Supervisors (see Attachment 2, Letter from Duane Leib). However Staff has contacted County officials and believes it may be possible to obtain their approval. Site Plan The project site is irregular in shape and bounded by Old Ranch Road and West Branch Street. The building is located to the northern portion of the parcel and utilizes the sloping cut associated with Old Ranch Road to minimize the perceived height of the structure when viewed from the single-family neighborhood to the north. The building placement also allows participant drop-off and pick=up from West Branch Street. Primary automobile access is via West Branch Street near the east property line, while a second and smaller entry/exit driveway is from Old Ranch Road. The project includes 150 parking spaces on three sides of the complex, with the majority of parking located between the gymnasium and the Woman's Center. Preliminary landscaping includes utilization of existing large eucalyptus trees and the addition of a substantial number of trees in an effort to screen the complex. Buildinq Characteristics The building floor plan indicates 40,154 square feet will be dedicated to court play, 905 square feet to a community meeting room and 10,495 square feet as support space for " athletic activities such as locker and exercise rooms and concession space. A 7,050 ,! square foot second floor is incorporated above the center support space in an effort to utiliie extra vertical space required for court play. The architect has also attempted to � integrate "green building" techniques including a sod roof section (to reduce heat gain and to soften the aesthetic appearance of the flat roof) and clerestory roof windows (to I!� allow natural light into the upper floor and to potentially allow the use of photovoltaic ',� panels for electricity production). Building shape and mass are essentially determined i CITY COUNCIL : CONSIDERATION OF PRE-APPLICATION REVIEW CASE NO. 05-006; FIVE CITIES COMMUNITY SERVICE FOUNDATION; LOCATION — 400 WEST BRANCH STREET DECEMBER 13, 2005 � PAGE 3 by interior space requirements needed for court play. These space requirements are dictated by minimum court dimensions and obstruction free overhead clearance. However, some size attributes of the building are related to the proposed number of courts, courts sized for varying scholastic levels of play, the number and size of adjunct facilities and architectural features such as clerestory roof components. As proposed, '; the footprint of the building is 51,552 square feet (approximately 210 feet deep and 260 � feet wide) with a wall height of approximately 26 feet with some roof elements as high as 31 feet. Facilitv Activities The courts are proposed to accommodate basketball, volleyball, and gymnastics for youth and adult leagues, classes and programs. Second floor space is proposed to be used for senior activities, meeting space, and contract recreation classes. Meetinqs Although this is a review of a conceptual project, much public comment has been received in writing (see Attachment 3, Eleven letters from citizens) or at meetings convened by the applicant, neighborhood groups or as part of the review process. Due to the interest in the project, this item was advertised in the Tribune and notices were mailed to property owners within 300 feet of the project. The Architectural Review Committee (ARC) reviewed the project concept on June 6, 2005 (see Attachment 4, ARC meeting minutes). Many of the ARC comments have been incorporated into the current renderings of the project presented tonight, including an extensive redesign of the building fa�ade. The Staff Advisory Committee reviewed the project concept on June 16, 2005 and developed a tentative list of project requirements related to public infrastructure, disabled access and building safety (see Attachment 5, Correspondence related to the Staff Advisory Committee meeting of June 16, 2005). Staff attended a neighborhood meeting held by project representatives on September 27, 2005. After a brief project overview by the architect, approximately 20 community members provided comments. Concerns focused on potential impacts to the surrounding neighborhood including overFlow parking during peak use, added traffic due to the Old Ranch Road entry/exit, proper shielding of parking lot lights, late night activities/hours of operations and traffic/circulation deficiency at the Brisco/Halcyon interchange and in Vernon Street area. The Planning Commission reviewed the concept on October 4, 2005 and received public comment (see Attachment 6, Planning Commission meeting minutes). Comments and discussion topics included the project timeline, required infrastructure improvements, development of a needs survey, use of the 2001 General Plan survey, ' CITY COUNCIL ; CONSIDERATION OF PRE-APPLICATION REVIEW CASE NO. 05-006; FIVE CITIES ' COMMUNITY SERVICE FOUNDATION; LOCATION —400 WEST BRANCH STREET DECEMBER 13, 2005 PAGE 4 � potential neighborhood impacts, incorporation of a swimming pool and an emphasis on multigenerational use of the building. On October 12, 2005 staff met with approximately 5 neighbors at their request. � Discussions included a review of the project proposal, neighborhood impacts and suggestions (see Attachment 7, staff notes from meeting). � The Parks and Recreation Commission reviewed the project concept on November 9, � 2005 and received public comment. After discussion, the Commission made and j accepted a motion (4-1) to give tentative support for the project concept. I Staff attended an additional meeting on November 18, 2005 with the project architect and neighbors who had expressed concerns. Issues of use, traffic, scale and operational costs were discussed. . � Issues The primary neighborhood issues that have been identified include size of the facility, uses of the facility, traffic, and operational costs. To address traffic, staff proposes that construction of the facility be contingent upon improvements to the Brisco/Halcyon — Highway 101 interchange being under way. To address operational costs, it is recommended that the applicant be required to provide an endowment fund to address the majority of operational costs prior to construction commencing. Concems regarding facility uses were focused on a desire to meet needs of all age groups rather than designing the structure to support only youth activities. Staff believes this has been addressed by providing space for a variety of activities within the building. Lastly, the size of the facility was designed to accommodate the proposed activities. The City Council may deliberate some change to proposed size, but the degree of change could impact the proponenYs willingness to proceed with project fundraising. Ne� Steps If the City Council provides direction to proceed with the City, environmental review and project design would be necessary prior formal approval by the City Council. However, the applicant is seeking consensus at this time from the City Council to determine if the City Council supports the project concept so they have direction whether or not to proceed with fundraising efforts. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . - Review the Pre-Application and provide comments and input to the applicant regarding the design of the proposed facility and provide consensus support for the concept of the proposed facility contingent upon Brisco/Halcyon — Highway 101 Interchange improvements being under way prior to i I , CITY COUNCIL ' CONSIDERATION OF PRE-APPLICATION REVIEW CASE NO. 05-006; FIVE CITIES COMMUNITY SERVICE FOUNDATION; LOCATION — 400 WEST BRANCH_ STREET I DECEMBER 13, 2005 � PAGE 5 construction of the facility and establishment of an endowment fund to fund projected operational subsidies; - Delay any direction until added studies can be completed; - Provide direction with modifications of the project concept; � - Provide direction not to proceed with the project concept; ; - Provide other direction. i Attachments: 1. Site, floor and elevation plans 2. Letter from Duane Leib 3. Eleven letters from citizens 4. ARC notes of June 6, 2005 5. Correspondence related to the Staff Advisory Committee meeting of June 16, 2005 6. Planning Commission meeting notes of October 4, 2005 , 7. Staff notes from meeting with citizens of October 12, 2005 i �, � i `�_- , ? L�� ATTACHMENT 2 COUNTY OF SAN LUIS OBISPO aepa�tmEnt o� GEneRal sE�zvrcES ` COUNTY GOVERNMENT CENTER• SAN LU[S OB[SPO,CALIFORNIA 93408• (805)781-5200 +>Y�,'S . DUANE P. LEIB, DIRECTOR October 4, 2005 Tim Brown City of Arroyo Grande Planning Commision P. O. Box 550 Arroyo Grrande, CA 93421 -�: Pre-Agp:scstion OS-006,4J0�`le�t EraGCh 34:eet; �Srruy� Grande -� °--- - -- _ _� Dear Mr. Brown: The 5 Cities Community Service Foundation will be presenting to the City's Planning Commission tonight their Pre-Application#OS-006 for a community sports center located at 400 West Branch Street. Although the County supports building strong healthy communities, several relevant issues have come to the County's attention. County staff has reviewed the City Planning DepartmenYs staff report on the project and the minutes of the June 6, 2005 Architectural Review Committee meeting, as well as having attended by invitation the Foundation's neighborhood meeting on September 27, 2005. Firstly, the staff report states that some of the property "could potentially be utilized as housing lots with revenue aiding the project." The property, however, was deeded by the County to the City of Arroyo Grande with a deed restriction limiting its development. The deed restriction,which identified the property as Pazce12, states as follows: "Said properiy shall be used for Municipal Facilities, or with the prior __ apnro_v_al of the.County Board of Supervisors_may be leased !e.a.privaYe . . _ -_ -- - nonprofit organization for use in fulfillment of a charitable purpose, including youth recreation. If this restriction is violated, Parcel2 shall revert back to the County." A portion of the property may not, therefore, be subdivided and sold as residential lots without the approval of the County Board of Supervisors. Additionally, plans for rental and retail space in the complex described in the minutes of the Architectural Review Committee may also conflict with the deed restriction. The issue of overflow pazking has been raised, and the Foiuidation has indicated a plan to obtain an agreement with the County to park on County property located across Old Ranch Road. The proposal would require an ageement with the County to allow parking ,:� for the sports complex during evening sporting events, with the presumption that the County would not need pazking on their property after 5:00 P.M. Monday through Friday. County staff, however, will not support a recommendation to the Board of Supervisors that County property be encumbered with a parking agreement for the benefit of the proposed sports complex. Without knowing the ultimate use of the County's property at this time, it would be unwise for the County to offer such an accommodation. We are bringing these items to your attention so that great public interest is not generated for certain aspects of the project without full disclosure of the associated hurdles and the required County approvals. If you should have any questions, I can be reached at(805) 781-5200. Sincerely, _ _��-�-� - - _- — - - -- -- - --_ _—_ _- --- - - -- - Duane Leib General Services Director c: Katcho Achadjian, 4`h District County Supervisor Steve Adams, City Manager Rob Strong, City Community Development Deparhnent Director Jim-Bergman,-City Assistant Planner� Rita Neal, Deputy County Counsel ; i ATTACHMENT3 _ i ` _ � EO CLERKIN . � � � .� � . , . _ . . �. .� . . - . _. i. �- . 321 Old Ranch Road Arroyo Grende, CA 93420 . . November 25, 2005 � � � � � . � � City of Arroyo Grande PO Box 550 � Arroyo, Grande CA 93421 Dear City Council Members: I am writing this letter in regards to the proposed sports complex on the corner of Old Ranch Road and . West Branch Road. First, I am curious why a "special interest" group is pushing the city to build a project on public property to satisfy the needs of a smalt focus group without consideration of the generel public or surrounding neighborhoods. The proposed sports wmplex needs to reflect local wmmunity needs consistent with the age demographics of Arroyo Grande. The last time I looked, we have an aging population in the surrounding neighborhood and in the Arroyo Grande area. If this complex is just an excuse to land lock the property for some other long term building purpose then this needs to be disdosed now by all parties involved. Second, I have not seen a plan, approval nor f�nding for overhauling the existing traffic problems on West Branch/Grande Avenue and the Brisco Road interchange. Withou[an approved and funded commitment to resolving traffic problems, alt of the surrounding streets of the proposed projxt will become pure gridlock. The proposed sports complex will add hundreds of new spectators- all bringing their own cars- to an already weak city infrestructure and will only accelerate.road damage and deterioration. Third, I have serious concerns about the size, ptacemen[and long term management of the proposed complex. We already have a deterio�ating buitding right next door to the proposed building site (Women's Club) and we taxpayers cannot afford to taking on another building due to lack of donor funding or support. If City Council members find enough local support for this project to move forward then I propose that the existing Woman's Club be incorporeted into the proposed sports complex plan and the entire project moved to the existing Woman's Ctub sice. Pa�king and landscaping can be creatively integra[ed on the undeveloped property site wi[hout affecting our property values on Old Ranch Road. This should provide enough parking for the annuat Strawberry Festivat without creative parking up and down West Branch and Old Ranch Roads. Respectfully, J '��/ �. /� � ts•�--� � . .i•�, / c�. :� . . � �, � /�� Jf� � � `d C eC rki� '` 1 Z�..J tl �....n ,..5'__�, . . � �i C,, �� 'U. : C,. �h1G.�u�i�y DEC f� 5.�1�:l:� C �� . �rni r..- ! T-.,..r� Y.`n. ':." ' �� . J� ��,i P�� , , _, _`_ „' � � �Y-...::_ v. . . ... �� y QL,uc#�-l.zl C t'rwnt� 6 �'_ . ;�,,., ,. : . , '_'= ��'/ i' � � 1 �i�, � � , � '1._ 1�',� � �/ 7��. .. . . � � � — � � .�. ' Cc:��l� . October 20, 2005 � Arroyo Grande Council ` _ An application has been filed with tfie Planning Commission to build a 58,000 sq. ft. sports center at West Branch & Old Ranch Road. This is not necessary as New Life Nazarene Church is building a sports complex for all kids right next to the post office in Pismo Beach near James way and Oak Park. Also please note that this is only 1.7 miles from the proposed site. Two complexes within a two-mile radius are not necessary or practical for Arroyo Grande. As you are aware the traffic on West Branch has become very congested since the Wal-Mart complex has been completed. Wal-Mart should have been made to expand the Brisco underpass. The traffic is temble now. Adding another traffic complex to West Branch is not a good idea. The only way this could be acceptable is for the Brisco underpass to be enlarged and a signal put at West Branch and Grand. Tliis project is not needed and is financial impractical. I hope this information will help you decide against a sports center on West Branch. n��'u�ry muc V P. D. Smith 426 Mercedes Lane 481-8611 , c, M�J� � 'a�� c�.� _ _ _ __ _ _ . _ . . _ _ _ _ _ _ _ _ _ _ _ . _ _ _ _ _ ti' ' . .,, 'nn; October 22, 2005 `�'. �_, �T � "\. ��.'S.' (i.'��.. . , ��'�,' . � City of Arroyo Grande P.O. Box 550 ,. 214 East Branch Street - Arroyo Grande, CA 93421 To the City.CounciLMembers of Arroyo Grande � On behalf of ourselves and several of our immediate neighbors we would like to make a request oonceming the pre-application presentation to the City Council on the Cour[House basketball � center that is being proposed for the corner of Old Ranch Road and West Branch. It is our understanding that this project will be discussed at the ne�ct meeting of the.Parks and , Recreation Department on November 9`� and a pre-application will be presented to the City Council at their meeting on November 22"a–two days before Thanksgiving. The people in our neighborhood have great interest in this project and a number of us would like to be present when this presentation is made. However, Thanksgiving week is a time when many are out of , #own visiting families � We, therefore, respectfully request the Council consider placing this pre-application presentation on their agenda for either the December 13th meeting or sometime in January. ' Thank you! � ' Sincerely F�, �.,..�-� ��,� �_ ' Derek and Pamela Hurd r – 361 Old Ranch Road Arroyo Grande,CA 93420 474-6648 dericourt@charternet C. �� — , r�efo��"��a� �'"` _ _ l.�-�-��c�� ,T _ _ _ . _ _ .. . . o _ . . � ,. . . Octoher, 2005--- - �� _ . ,•, e- - � � �., �., � '� _ --= City of Rrroyo Grande `/�� - PO Box 55(l `,"�rDv 214 E. Branch Sti-eet s=�� Oj�h�.. Arcoya Grande, Galifornia 93421 = '"�i69 '`�P �� 11v��RQy�G �[p��OF FiyT To the City Council members of Anoyo Granc�e: As komaoFVUers in the area; we�ave grave concerns �trout tlie praposed teen basketba}t center.(Coiuthnt�se project).� Our main concerns center aro� its impact on our quiet senior neighborhoods in terms of: additianal traffic, supervision and containment of the youth �vithin the facility, hours of operation, lights and noise. The pro1ect will also imp.act our'property values due to the change in the culriue of the community. In addition,there are only two or three children in tlie s«rrounding neighborhoods `uho could benefrt from such a facility. Therefore, we suggest tkat.the project either be reconfigured to better meet the needs of our community's demographics or be relocated closer to.an area where children reside. Respectfiilly, �� srr� G�r�S,vt� [.� 3 i ./�'�rv�c�c(r s L.w c�,: C�. �c,�ki Vv�Sv C.Q.�� _ ��c�jw� � � _ ��_ �_ �� - �� - ' October, 2005 � _ �� - ,, ,; ; ., ., � _ : .: .'�1;�j ? City of Arroyo Grande:, , :�»►'oF;�R � � - . P.O. Box 550 _ � '°MMuN�'��.i��arvoF � �� 1�� 214 E. Branch Street °pMF� � A�� Arroyo Grande, California 93421 G,t- �;�,,,� . . � �-�,��t{�✓ To the City Council members of Arroyo Grande: ��L ��, `�' This letter is in response to�a letter sent to me by a Neighborhood Alert group. This group is opposed to the proposed Teen Basketball Sports Center, that if built, would be located at the corner of West Branch and Old Ranch Road. They have asked that I sign and return their letter of opposition to this development. I am rewording their letter to support this development. As a homeowner in the area, I am excited to support this teen basketball center. It is about time that something was built on behalf of the children and teens of this commuriity. Children, teens and parents would all benefit with a ceriter providing healthy sports and social activities. We feel that our property values would actually be enhanced beeause families looking to buy would be attracted to a - neighborhood providing such a center for themselves and their children. We therefore hope and suggest that the project proceed as : planned for the community and its childreri and be located ' ` at the proposed designated site. Remember that the only other youth oriented sports complex is .located in Nipomo! _ _ _. - ' - , _. _ _ . * � „ _.. . ,. .:.�� q . . .. . . .. .. . '- . -- - •1 1/ '. � . . . . . . � [!�- �;� .. ' � . .. _ .. . .. Thank you, for:`s'e�ing to the needs of our children and ,,; ,�• community� We are so:;excited to here that a Sports _:- �''• . Complex may, be coming to our area! Respectfully yours, , _ _ � � RobinGmene .� � 393 Rodeo Dr. � Arroyo Grande,CA 93420-2665 . Ar .� .. . ,jl��jl�/I v (��'�,�1�'�-�! . .. . � , . P.S.: Not to sound too pushy, but a big swimming pool would be really great! ! Jusf something for you all to think : about! C'� P�-c-� U�r��F'�� l�-e ;,�- l�ru�� c2�'(� .a�,e-d-, ' S��jl �(. V^, C,C.�(.��. V�/,� LC� (�n/r � �� ./L.�G�/7 �/v'�Y'� l� Q//;� i � " ` I��c,(.eti G+-e�- ��L'vzc� G�( C�G�,cJ , �CC�� .,�:;c�� ✓L;,;n, wc.� Jl.r�IVL.J C J Cl�'Li C G':. I l�L � l(L(iL(iC� ��iliU�-(�G--) . �v'�"�c � a � - , , � Gt�-k � �.,� �-I�i.e Gc,�'LQ.+.r��c�0�%'v �n;tv'� �a� , � : . �"1 ��- � ccv�,U �t��v u�.e �� `�u JG� �-C` ,. J ,. {� �, ^ �- / � ( l�lru cf^-� (�'"� . /�'�- �/'�'�'" Gr1, �'Lt,e -�-r��u�r �-�te�� -c y�Ij(� G�'�o�%tr�� , _ - ; , . �� " � � � � � �� .. ✓W��Q��:'��'�✓'!° �! �Y1��1�i�/6 �S'��;�,2. � �- � w �r,�� - � :,t,��n,�.� � �� ,�� . � _ , : i . � . . . ... ...:.: . . .. . City Council of Arroyo Grande �,-� Pazks and Rec of Arroyo Grande , , � � ' 214 E. Branch Anoyo Grande, CA 93420 To Whom It May Concern: We aze writing to express our concern over the proposed Sports Complex which would be built at the corner of Old Ranch Road and W. Branch in Arroyo Grande. We live on Mercedes Lane and would feel the impact from the added traffic. As it is we avoid exiting on Rodeo Drive during the peak hours of traffic from St. Patrick's School. With this new proposed building, we would be hard pressed to exit on Old Ranch Road. Clearly this area is not equipped to handle the amount of increased traffic this proposed venue would generate. In addition to the two streets mentioned, West Branch is also a factor. It is already overcrowded and the access to town as well as to the freeway from that azea is not good now. To increase the traffic at this site would be a disastrous move. Although traffic is our main concem, we also feel that this proposal is not taking into consideration the makeup of the surrounding area. We are an azea of retired people, with very few children in evidence. Although we are not against providing recreation for children, we feel a location closer to where children reside would be better. It should also be a place to benefit children of Arroyo Grande and we aze not sure the present plan is geared toward this. We appreciate your taking the time to consider our views and look forward to the ongoing discussions. Sincerely, �� E��I�� ei� Maty ze11 NOV 0 9 2005 , 3`�(o Me✓C ec�es L-n Clr( OF ARROYO GRANDE �Yra yo�s�'�- ��3`f� COMMUNiN DEVELOFMENT �: l� _ _ ��M�J�- �� , P�,,;(� �-� r , � � � � ��-�, D�� e� n US ' c�t�� Octobe�, 2005 City of Arroyo Grande PO Box 550 214 E. Branch Street Arcoyo Grande, Ealtfornia 93421 To the City Council members of Airoyo Grande: As homea�vners in the area, we i�ave grave concerus �bout tlie proposed teen basketbat} center (Courthot�e projeet). Our main concerns center arourr� its impact on our quiet senior neighborhoods in terms of: additional traffic, supervision and containment of the youth within the facility, hours of operation, lights and noise. '£he project wiil also impact our property values due to the change in the culture of the community. � In addition;there are only two or three children in the surrounding neighborhoods �rho could benefrt from such a facility. Therefore, we suggest tkat the project either be reconfigured to better meet the needs of our community's demo�aphics or be relocated closer to an area where children reside. Respectfitlly, � l C�l /� � 2�C � � ov� ��v� 1 /� tii�v � � �/� NND �� C� �13�?� td��I�� C� �,��'� (.�r.tMT,�1�� `G�� fl'(rt�a�c� �� M�� c� c�'�—� �,,,�, �.�.�� .�' C'2 "`)'F-JY\ .� Q �� '� �._. .... __..n..�.,.�..., . ` :��E� October, 2005 , -Hnv o 12� ,: '. _ : '.- i .. .�,,. , P.O. Box SSOo Grande :�O MUN��lO�N E �` C��,�,,�..,�.- 214 E. Branch Street PMF�r `-��J� Arroyo Grande, California 93421 c��,��-�-� �,��v�fz-�.�r,2l�s, : To the City Council members of Arroyo Grande: �� F`v`' �tivtzL.�� C�-,��,� ; ��c� This letter is in response to a letter sent to me by a Neighborhood Alert group. This group is opposed to the proposed Teen Basketball Sports Center, that if built, � would be located at the corner of West Branch and Old Ranch Road. They have asked that I sign and return their letter of opposition to this development. I am rewording their ietter to support this development. As a homeowner in the area, I am excited to support this teen basketball center. It is about time that something was built on behalf of the children and teens of this community. Children, teens and parents would all benefit with a center providing healthy sports and social activities. We feel that ` our property values would actually be enhanced because families looking to buy would be attracted to a neighborhood providing such a center for themselves and their children. We therefore hope and suggest that the projectproceed as planned for the community and its children and be located at the proposed designated site. Remember that the only other youth oriented sports complex is located in Nipomo! ______ ___. __ _ _ _ _ _ _ _ . Thank you for`seeing to the needs of our children and community! We are so' excited to here that a Sports Complex may be coming to our area! Respectfully yours, ,� �� 5� �'ccd.E� {�- �� / r �"iL�� '�/ L- ��JLR-CC C�''ttE(L�, / P.S.: Not to sound too pushy, but a big swimming pool would be really great! ! Just something for you all to think about! . ; October, 2005 _ _ ; ; . City of Arroyo Grande �.: G�.j�w��':. P:O. Box 550 C�� 0..«.�� 214 E. Branch Street ��/�',�, /�� . G;��.x-[-:�LL Arroyo Grande, California 93421 ��f;r.�L��`-`t.� �-�-�� .�.��L�b�� To the City Council members of Arroyo Grande: ` This letter is in response to a letter sent to me by a Neighborhood Alert group. This group is opposed to the proposed Teen Basketball Sports Center, that if built, would be located at the corner of West Branch and Old Ranch Road. They have asked that I sign and return their letter of opposition to tliis development. I am rewording � their letter to support this development. As a homeowner in the area, I a.rr� excited to support this teen basketball ceriter. It is about time that something was built on behalf of the children and teens of this community. Children, teens and parents would all benefit with a center providing healthy sports and social activities. We feel that our property values would actually be enhanced because families looking to.buy would be attracted to a neighborhood providing such a center for themselves and their children. We therefore hope and suggest that the project proceed as planned for the community and its children and be located , at the proposed designated site. Remember that the only other youth oriented sports complex is located in Nipomo! � _ _ Thank you for seeing to the needs of our children and community! We are so excited to here that a Sports Complex may be coming to our area! Respectfully yours, . a�� /�.�� -� .�� .��c.M,�- Y�'i�� H. �. P.S.: Not to sound too pushy, but a big swimming pool � would be really great! ! Just something for you all to think about! , , µ� Co�r��S e November 15, 2005 . - . ,' ' �: � �' CityofArroyoGrande - ' � ' G�"��'�� PO Box 550 _ __ _ u-",) Ma"�`�� 214 East Branch Street ZOOS ��~� NI IV � .s Arroyo Grande, California 93421 GC�e��z— CITY �� ,;�k�OYCi Gt2ANDE 1�-�{r,:, ��wi.�, � To the Arroyo Grande City Council Members: , ,, „ COl�.P,:aJh,.�?`! DEVE!4Pf��!�!�!T i��T�,��C�'��'. Thanks for the job that you do, it is burdensome at times and I know that the decisions can be difficult. I have a concern about the project proposed for the Royal Oaks Area. Mainly, the traffic and parking. Considering the city would need to book the center possibly all day long to generate enough income to maintain the center, there will be overflow traffic between events. The pazents, kids and the spectators will all be looking to find parking. Old Ranch Road is not very amenable to the coming and going of traffic since there are blind spots driving down or up the street when the cars are parked along the street. This is an accident waiting to happen. This situation could be very dangerous and potentially a liability for the city. If you have ever driven by this azea when the Strawberry Festival is under way, you have seen the nightmare that would be caused by more people and traffia The `community' center that is proposed for this site will attract as much, if not more, people and there will be nowhere for them to park! They will be pazking on both sides of Branch Street, causing an even larger traffic jam, and dangerous situation. We all know that when certain community events occur, there is always more people that show up than is expected, causing a traffic situation. The BriscoBranch interchange is busy enough with the school, homes and Wal-Mart center and will be impossible to navigate if another facility is built neazby that generates as much traffic. There aze on_ly two real outlets that the users of the proposed facility will be able to use on a regular basis, BriscoBranch interchange and the Branch/Grand Avenue exit. Both of these sites are horrendous on any day of the week, and would be significantly worse with any increase in traffic. Before any final decision is made, I hope that you look at the need for the `community' that lives azound the proposed site ofthis `community' center. Elderly homeowners cannot tolerate loud noises. They have had their children and have moved into this neighborhood because it is quiet and peaceful. To disrupt the local `community' in an effort to appease a large group of sportsadvocates that do not live in the neighborhood, or even in the `community,' is not doing the job that you were chosen for. I am not opposed to having a center built, I just ask that you please look at altemative choices that . ;� � �. , / would be more beneficial to the `entire' community, not just one special group that has the loudest voice. Thank you for our attention to my concerns, �/ �(id` l Kathlee lerkin 321 Old Ranch Rd Arroyo Grande, CA 93420 ,.`. � T .\ \ f l O ]t i7. \ 'l t \ (l �� . � � _ . . . _.._ i��F i ' �;�. _ C'. C,1 �.C1.�i�1C�. (,��(V'1G.Y`�0� r N6vember 20, 2oos NUV 'L �_2005 �,�� a-�� City Council �z f �-4 r�- Ciry of Aixoyo Gxande CIN t.ir' ARROYCi 1�12ANDE D � C!�;:-;�=1JNIN C�EVEl.OP�fFNT �reCk� t�Ar�, .` 214 E.Branch Street Di��„� e�,um• Q�� Atxoyo Gtande, California 93420 Re: Proposed Basketball Center,400 W. Bzanch Street Mr. Mayot and Members of the City Council: It is cuy undetstanding that thete is a basketball centet pioposed fox the locauon refe=enced above. From my ieseazch, this is exacdy the type of community based usage that was intended for the land. Whethet or not you have an interest in sports or whether or not you have cfiildren that will be able to take advantage of this faciliry, this pzoject will be good for the community. It represents the fundatnental attitude of out community that advocates good, clean, family oriented values. In essence, this development reptesents one of the reasons that enticed our family to move to Anoyo Grande. Of coutse, the development of this ptoject will encountet a numbet of pzoblems which need to be solved such as the daily opeiation of the facility, irnpact to the sucrounding neighbothoods and traffic citculation at the Brisco/Halcyon intercHange and the Vernon/Wesley Street azeas. We have fouc to five yeazs before the project is xeady to be built and I believe that our leadetship will find an adequate tesolution to these challenges. If I were to make one suggestion,it would be that the Council cteates a means to insure that the developecs and opetators make plans for, and 'unplement programs that will benefit a widec tange of the community. My impression is that the xninor areas of intended usage aze "simply frosting to the cake". With cxeativity (and coinmitment), activities other than basketball and volleyball, can play a larger zole in the day to day usage of the facility. It is my belief that with propet planning and a dicection by the Council this attitude can be changed and that we can have a faciliry with will benefit a widet spectrum of the community. Please accephthis lettet as voicing support for this pioject. Sincerely, � — � �X� � Stan Fiorentino � � _ � ,,�, , �� . , . .__ , �, ,.,. . „� �� , . .-. �_ . �.;, , .,_ ,. .— , . . : ,. . , .. . . . . . �.. u . � . ,r.<, . �.i , �. :i-t . . � . ." ARC NoTES � ATTACHMENT 4 JUNE 6,2005 PAGE 4 D. Pre-Application Review Case No. 05-006; APPLICANT — The 5 Cities Community Service Foundation; REPRESENTATIVE — Fred Sweeney; LOCATION — 400 West Branch Street. Assistant Planner Jim Bergman presented this project: - This project may include a variety of organizations, including the City. - The project is proposed to be a 57,555 sq. ft. gymnasium for basketball and volleyball, and will also include support facilities (lockers, concession area, office space, etc.). - The second story will have leasable space. - The site has a cut grade near Old Ranch Road that varies from 10 to 20 feet high. - There is a divided entry/exit driveway into a 150-space parking lot. Dan Hernandez discussed: - The City has been looking for additional sport facilities since there is curren4ly a great demand for youth sports. - Rental space and retail in the complex could offset cost. - The school district wants a central location for sports activities. - The complex could serve people throughout the 5 Cities region. - Large sporting events/tournaments could bring substantial money to the City. Fred Sweeney discussed: - Size, scale and bulk of building may be an issue. - There could be residential units on "finger" of site. - Site grading needs to be resurveyed. - Trees can be used to break up the massing of the building. - The complex could be a "green building" and have a sod/grass roof. - The applicant would like to allow natural light into the second story. - A portion of the building's ground level will be used for storage and trees could hide this area. - The building would most likely have a steel frame, stucco exterior, with some windows and shading. - The project will go to different City meetings for the pre-application. ARC had the following comments and questions: _ - ARC suggests the use of trees with lower canopies such as Sycamores; with the old trees remaining. - Warren - The applicant should link the two parking lots between the new building ' and the Women's Club with a pedestrian walkway. - The ARC wants definitive mention of tree species and sizes in plans with the use of a landscape architect for support. -Warren - There is the question about soil conditions for trees and what trees will work best. — Kristen , ARC NOTES JUNE 6,2005 PAGE 5 - Does it look big and boxy? — Kristen ' - Is the gym really needed? - Michael - What are the options for a sod/grass roof? — Gary - There needs to be a detailed traffic study, traffic impacts, explore overFlow parking issues. - Michael , - The project needs more landscaping. — Michael , - Look at guidelines for big box stores in the City. - Warren - The building needs to be broken up in some manner (aesthetically). - Gary - High roof could project further to the west. — Gary - Downspouts could be improved. — Gary - The color of flags could have an impact on appearance. - Warren No motion required, as this is a pre-application review. II. DISCUSSION ITEM: 1 . cedures Memo: Tabled. This has been read and understood by all me rs. 2. Parkwa vin at Nelson Green: Dan Hernan discussed: - The City rrently has empty planting strips at park and wants to add tree-plantin wells. - Planting strips eed proper spacing for riding mower. - Maintenance iss s will restrict tree placement. - People may trampl hrubs placed in planting strips along the sidewalk. - Water issues are a conc ARC had the following comments an uestions: - More green area is needed alon e park. - A meandering sidewalk would look 'ce. - Comments from this meeting could be assed on to Public Works. ' 3. City policies on trees: - Parks and Rec. is responsible for 7,000 Cit trees, 2,000 of these are street trees. , - Parks and Rec. works with Public Works on tre sidewalk issues. - In most cases of pulling up sidewalk and root pru ' g of trees, the trees can be saved. - The City can't h ave more than a 2% grade on sidew - Parks and Rec. has looked into updating the current co unity tree ordinance, although the current ordinance is consistent w most sampled communities in California. � _. _.. . -" -- - . �.� ^Q ATTACHMENT 5 �7, �-�` �9R2� � --:---- ----- � Arroyo Grande,CA 93421 Phone:(80�473-5420' `COMMUNTTY DEVELOPMENT' FAX:(80�473-0386: . - E-Mail:agcity@arroyogrande.org June 17; 2005 c'. ; ` ` Fred Sweeney Phillips, Metsch, Sweeney, Moore;.Architects 2020 Alameda Padre Serra, #220 ` Santa Barbara, CA 93103: Subject: Pre-9pplication OS-006; 400:Wesf Branch Street; The Courthouse Mr:Sweeney, - -. Please see attached comments generated from the Staff Advisory Committee.(SAC) on : _ . . .June 16, 2005. In addition to these comments, meeting notes will be sent to you when they are made available. If you have any questions, feel free to contact me af(805)473- . . `: 5407. : in er.lY' ,. Ji B r Ass` ant Pl er O� PRROYpC � � . . � . . . . . � INCOHPOAATEO Z ' ' ° , m MEMORANDUM # JUIY �0. 19N * . . . . . c4<<FORN�P . T0: JIM BERGMAN, ASSISTANT PLANNER ' /�� FROM: VICTOR DEVENS, ASSOCIATE ENGINEER= DEVELOPMENT �/ SUBJECT: PUBLIC WORKS COMMENTS FOR STAFF ADVISORY COMMITTEE PRE 05-006 — SPORTS COMPLEX — OLD RANCH ROAD & W. BRANCH DATE: JUNE 16,2005 • Public Works has reviewed the material submitted for the above referenced project and has the following comments: 1. Install City standard curb, gutter and sidewalk across the project frontage of West Branch Street from Old Ranch Road to Vernon Street. 2. Install a wheel chair ramp at the corner of'Old Ranch Road and West Branch Street. 3: Install curb, gutter and sidewalk along the Old Ranch Road frontage. 4. Extend the 12" water main from the intersection under West Branch from Vernon Street to Old Ranch Road. 5. Extend an 8" water main under Old Ranch Road from West Branch Street to the northern project limits and connect and connect back to the 12" line from Reservoir No. 1. 6. Provide drivable access along the north property line to the pressure reduction vault. 7. Each residential unit shall have an individual water service. A fire sprinkler engineer shall. determine meter size. 8. Extend a sewer main under West Branch Street from Vernon Street to the project site. 9. Extend a sewer main to serve the residential units either extending the main under West Branch Street and then under Old Ranch Road or up the reservoir access road. Extending the sewer main under the reservoir road may not tie feasible with the other utilities currently installed. 10. Connect the on-site storm water collection facilities to the storm drain on West Branch Street. 11. The project will be required to perform a traffic study. � C: Project File � SiPUBLIC WORKS ENGINEERING SHARED ITEMS�Development Projects\Pre•Ap0�200SPRE OS-006 - GYM - OLD RANCH ROAD AND W. - . BRANCH1Memo-PREDS006-SAC-OLDRANCHR�-GYM.tloc . . � � STAFF ADVISORY MEETING CONDITIONS & COMMENTS DATE: 16 June 2005 PROJECT: PRE 05-006 400 West Branch Street Gymnasium DEPARTMENT: Building & Fire CONTACT: Johnathan Hurst, Building Official (805) 473-5450 Based on the review of the project plans and information provided by the applicant, the following conditions of approval will be recommended to the Planning Commission: STANDARD CONDITIONS BUILDING CODES � The project shall comply with the most recent editions of all California Building and Fire Codes, as adopted by the City of Arroyo Grande. DISABLED ACCESS � Provide complete compliance with State and Federal disabled access requirements. FIRE LANES � All fire lanes must be posted and enforced, per Police Department and Fire Department guidelines. FIRE FLOW/FIRE HYDRANTS � Project shall have a fire flow of 1750 gallons per minute for a duration of 3 hours (based on type III FR Construction & 57,555 sq ft building). � Prior to occupancy, fire hydrants shall be installed, per Fire Department and Public Works Department standards. SECURITY KEY BOX � Prior to occupancy, applicant must provide an approved "security key vault;' per Building and Fire Department guidelines. FIRE SPRINKLERS � Prior to occupancy, all buildings must be fully sprinklered per Building and Fire Department guidelines. � Provide Fire Department approved access or sprinkler-system per National Fire Protection Association Standards. OPTICOM DEVICE � An opticom tra�c signal pre-emption device shall be installed that meets Building and Fire Department requirements at (location of opticom device). ABANDONMENT/NON-CONFORMI NG � Prior to issuance of a grading permit or building permit, whichever occurs first, applicant shall show proof of properly abandoning all non-conforming items such as septic tanks, wells, underground piping and other undesirable conditions. DEMOLITION PERMIT � Prior to issuance of a building permit, a demolition permit must be applied for, approved and issued. Development fees resulting from. demolition will be appropriately credited to the property. OTHER APPROVALS � Project must comply with Federal and local flood management policies: � Any review costs generated by outside consultants, shall be paid by the applicant. FEES TO BE PAID PRIOR TO ISSUANCE OF A BUILDING PERMIT � Water Meter, service main, distribution, and availability fees, to be based on codes and rates in effect at the time of building permit issuance. � Water Neutralization fee, to be based on codes and rates in effect at the time of building permit issuance. � Traffic Impact fee, to be based on codes and rates in effect at the time of building permit issuance. � Traffic Signalization fee, to be based on codes and rat�s in effect at the time of building permit issuance. � Sewer hook-up & facility Permit fees, to be based on codes and rates in effect at the time of building permit issuance. � Drainage fee, as required by the area drainage plan for the area being developed. � Building Permit fees, to be based on codes and rates in effect at the time of building permit issuance. ' � Strong Motion Instrumentation Program (SMIP) fee, to be based on codes and rates in effect at the time of building permit issuance in accordance with State mandate. � Fire Protection fee, to be based on codes and rates in effect at the time of building permit issuance. � Police Facilities fee, to be based on codes and rates in effect at the time of building permit issuance. � Affordable Housing in lieu fee, as conditioned for this project. � PLANNING COMMISSION ATTACHMENT 6 MINUTES OCTOBER 4, 2005 � • Open space for reside and play area for children; like to see the open space specified when this projec turns. • The design of the pedestrian way for both safety and privacy. • Suggest changing the design of th ofs to a mansard-type. • Change in grade in front of units. • The severe impact the project could have the residents at 1155 Linda Drive (they have lived there for 25 years); suggest ' ate to protect the residents. ; • That parking spaces be provided for easy access nd from the units. � • That the neighborhood would not be affected by the p ing. � • The ingress and egress from Linda Drive and Grand Ave : Suggestion to use Grand Avenue as an exit with right-hand turn only. j • Require a traffic study covering the peak hours. � The Commission had no further comments. C. PRE-APPLICATION REVIEW CASE NO. 05-006; APPLICANT — THE FIVE CITIES COMMUNITY SERVICE FOUNDATION; REPRESENTATIVE — FRED SWEENEY; LOCATION —400 WEST BRANCH STREET. � i Mc Bergman presented the staff report for review of a proposal for a Sports Complex I� called "The Courthouse" on a City owned five (5) acre site west of the Women's Club. i The ARC reviewed the project on June 6, 2005 and many of their comments have been incorporated into the current renderings of the project being presented, including an '� extensive redesign of the building in an attempt to reduce the earlier box-like ! appearance of the structure. The applicant recently had an advertised neighborhood meeting where the following concerns were discussed: • Parking • The proposed driveways i . Lighting • Hours of Operation , • Traffic and circulation deficiencies in the local area In conclusion, Mr. Bergman addressed the letter received from the General Services Director, County of San Luis Obispo, which was a reminder of the deed restriction, the purpose of why the property was given to the City and stating that it might be premature discuss shared parking on property that the County owns. In reply to a question from Commissioner Parker, Mr. Devens stated that the access I I road on the eastside of the property to the water tank would have to be maintained and that there was also a water main that runs down to the freeway from this area. � In reply to questions from Chair Brown, Mr. Bergmarr stated that the applicants are I about five years away from raising money for this project; they can address a "needs" study and other communities are being looked at. , � I � , PLANNING COMMISSION PAGE 8 MINUTES OCTOBER 4, 2005 , Although this was not a public hearing Chair Brown opened the hearing for public comment. Fred Sweeney, architect, stated the applicants are here to gift this building to the City and the South County and feel that this will be an important asset; if necessary they would be prepared to operate .the gymnasium as a non-profit organization. Mr. Sweeney then gave a presentation and stated that during the neighborhood meeting concerns were raised and these would all be addressed in the future. In answer to a question from Chair Brown, Mr. Sweeney stated that Councilman Dickens had done a survey and all the members of the Board are cognizant of the fact that all the facilities in the South County and Oceano area are really overtaxed. Chair i Brown stated that if City resources are to be used he would like to see a multi- ! generational use for the proposed recreation center. In answer to a comment from Commission Parker, Mr. Sweeney said the "sell-off" sites, ; up above the center would not be suitable for parking because of the grade change; these sites could be used for a park-like setting as an extension to the Women's Center or as a neighborhood park. Commissioner Tait suggested the site could be connected with steps down towards the center and agreed with Commissioner Parker that he would not like to see these sites sold off for million dollar homes. In answer to questions from Commissioner Tait, Mr. Sweeney said the proposed use of i a "sod roof' would provide a barrier to the outside environment and would enhance views for the homes above; he explained passive and active systems for energy saving and stated they are looking into many green strategies for use in this building; they did not want to be in competition with "for profiY' fitness clubs; they were intending to keep the Eucalyptus trees as they already provide screening for the homes above; they are considering Sycamores, oaks and some other drought tolerant plant species. Doug Wisner, 445 Old Ranch Road, stated he had attended the neighborhood meetings and was not against the proposal. The main concerns were about the traffic impact this . project would have on Old Ranch Road, Mercedes, Vernon and Brisco Roads. Other concerns were that they would like to have the ability to see actual height elevations; some neighbors thought the building looked shed-like; several people said they would like a pool to be included. Mr. Sweeney explained that to include a pool would require the building to be larger and probably higher and he did not believe both could be on the same site and still stay within the building footprint. Commissioner Parker stated even a community size pool would be welcome, although she understood there was a really strong need for basketball courts; she liked the green � � PLANNING COMMISSION PAGE 9 � MINUTES OCTOBER 4, 2005 building; would not like to see outside storage (this should be surrounded by a wall or have a roof on it); does not Iike Eucalyptus trees, but understands that they are good screening; she would like to see a portion of this gymnasium open for teen use so they have a place to go and play pool etc. Mr. Sweeney stated that the challenge with a pool is the scheduling with all the , community groups and the upkeep of the pool, which is a very expensive; to make a . pool pay it would have to be very large and include recreational items. 10:15 a.m. Commissioner Tait made a motion, seconded by Commissioner Parker to continue the ' meeting to 11:00 p.m. to allow further discussion. The motion was approved on a 5/0 ! voice vote. J Johnson, Representative, Five Cities Community Services Foundation, answered i Commission questions. Commissioner Fellows stated he appreciated all the leg work that the applicants had done in looking around the country at other projects, he liked the new design; he did not think the building needs to be screened from the street by trees, but thought more trees would be needed in the parking lot; he thanked the foundation for their very generous, potential donation to the City. � Commissioner Ray stated said she had been involved with swimming for 25 years and also had been involved in the redesign of the Paul Nelson pool so understands why a pool may not be feasible; the City does not have a basketball center in the community so she gives a big thumbs up to this proposal. , The Commission had not further comments. Ms. McClish stated that this pre-application would go to the City Council next for review. D. TIME EXTENSION CASE NO. 05-003; APPLICANT — COASTAL CHRISTIAN OOL; LOCATION — 1220 FARROLL AVENUE. Mr. Bergm resented the staff report for consideration of a one-year time extension of an Amended itional Use Permit for continued use of a parochial school. Staff answered Commis ' questions. The Commission had no concem Commissioner Fellows made a moti seconded by Commissioner Parker to recommend that the City Council approve t ne year Time Extension Case No. 05- 003 for amended Conditional Use Permit 03-004 d adopt: �._ _ �. _ __. � ATTACHMENT7 October 12, 2005 � � Meeting with residents concerned with recreation facility located on West Branch Street. � Five residents of the neighborhood near the proposed facility attended the � meeting. Also in attendance were city employees Jim Bergman, Kelly Heffernon, and Brian Soland. . The meeting began with a presentation by Jim Bergman on the size and scope of , the project. , Residents then voiced their concerns. The following list describes some of the concems raised by residents. 1. Cood concept— Poor location � � � ' 2. Where do senior citizens come in wh e n b a s k e t b a l l c o u rt s m o s t l y o c c u p y ' the facility? 3. There are no children in the neighborhood. i a. How do they get there? b. Are they mostly going to get dropped off? c. Where are they coming from? 4. Is there a shortage of Basketball courts in Arroyo Grande? a. Why Basketball? b. Need a closer look at needs study. � 5. The Froject will disturb the culture of the established neighborhood. 6. Basketball overkill. 7. How will the traffic be impacted? a. The Facility will be located between two busy intersections. � I 8. There was a very structured plan for a YMCA proposal a few years ago. They had a strict plan for facilities and hours of operation. This facility should have a similar plan. I 9. On a daily basis, how many children will come to this facility? � 10.Residents/property owners want to see an enhancement to their property investment. � 9.b. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING On TUESDAY, DECEMBER 13; 2005, the Arroyo Grande City Council will conduct a public hearing at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET to consider the following item: PROPOSAL: ESTABLISHMENT OF ARROYO GRANDE UNDERGROUND UTILITY DISTRICT NO. 6 - EAST GRAND AVENUE FROM HALCYON ROAD TO ELM STREET. The City Council will consider whether the public necessity, health, safety or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires, and facilities for supplying electric, cable television, communications, or similar associated service in the District. APPLICANT: City of Arroyo Grande LOCATION: East Grand Avenue —from Halcyon Road to Elm Street REPRESENTATIVE: Don Spagnolo, Director of Public Works / City Engineer The Council may also discuss other hearings or business items before or after the item listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the iegislative body for which the notice was given. Information relating to these items is available by contacting Arroyo Grande City Hall at 473- 5414. The Councii meeting will be televised live on Charter Cable Channel 20. j' ��L,�� , i. � '-2�- Kelly Wet ore�City Clerk � City of Arroyo ' rande Publish 1T, The Tribune, Friday, December 2, 2005 PRROyp OF �',p �' INCONPORATED 92 ti " "' MEMORANDUM, * JULY 10, 1911 * � - P - c9��FORN� . � . TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER� SUBJECT: CONSIDERATION TO ESTABLISH UNDERGROUND UTILITY DISTRICT NO. 6 FOR EAST GRAND AVENUE BETWEEN HALGYON ROAD AND ELM STREET DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the City Council: A. Open the public hearing allowing interested persons to address the Council concerning the formation of Underground Utility District No. 6 for East Grand Avenue between Halcyon Road and Elm Street; B. Close the public hearing and adopt the attached resolution directing removal of all above ground utilities and requiring underground installation of said facilities within Underground Utility District No. 6. FUNDING: The estimated cost to construct Underground Utility District No. 6 is $600,000. It is the intent to perform the work for Underground Utility District No. 6 concurrently with Underground Utility District No. 7, which is estimated to cost $625,000. The estimated available funding of $1,160,749 is as follows: • The City's present CPUC — Rule 20A account balance is $370,749. • The California Public Utility Commission (CPUC) — Rule 20A undergrounding allocation to the City is approximately$108,000 per year. Since the City is allowed to borrow against future allocations for a five-year period, approximately$540,000 is also available for the project. . • The County of San Luis Obispo previously made available $250,000 of their Rule 20A allocations towards Underground Utility District No. 7. Any shortfalls between the available fund balance and the actual bid prices received will be requested at the time of contract award from the Underground Utility In-Lieu Fund. CITY COUNCIL CONSIDERATION TO ESTABLISH UNDERGROUND UTILITY DISTRICT NO. 6 FOR EAST GRAND AVENUE BETWEEN HALCYON ROAD AND ELM STREET DECEMBER 13, 2005 PAGE 2 DISCUSSION: One of the priorities in the East Grand Avenue Master Plan is undergrounding of all utility lines, which will significantly enhance the appearance of the corridor. East Grand Avenue is a four lane arterial.that serves as a major commercial corridor. Overhead utilities, including electrical, telephone and cable, provide service to the area. Establishment of an underground utility district includes determining the limits of construction, preparation of legal descriptions, notification of affected businesses, preparation of a Council resolution, and design coordination with all affected utilities. California Public Utility Regulation, Rule 20A, Section 8209, specifies that each utility company must allocate two percent of its gross revenues for use in placing aerial facilities underground. The facilities include electrical lines, telephone lines andlor cable TV lines. Undergrounding of utilities along East Grand Avenue meets the established criteria as follows: ♦ Undergrounding would avoid or eliminate an unusually heavy concentration of overhead lines, ♦ Involve a street or road with high volume of public traffic, ♦ Benefit a civic or public recreation area or area of unusual scenic interest, ♦ Extends for a minimum of one block or 600 feet, whichever is less. Two districts were established for the conversion of overhead utilities to underground installations along East Grand Avenue. The districts and boundaries as follows (see Attachment No. 1): Utility District No. 5 Barnett Street to Halcyon Road Utility District No. 7 Elm Street to Oak Park Boulevard On June 10, 1997, the Council adopted Resolution No. 3234 to establish Underground Utility District No. 5. PG&E administered the design and construction and was completed in 2002. On March 25, 2003, the Council adopted Resolution No. 3665 to establish Utility District No. 7 between Elm Street and Oak Park Boulevard. PG&E is administering the contract and the design is now complete. PG&E originally anticipated construction to start in the Spring of 2005. However, due to a backlog of utility construction projects, the tentative start date has been rescheduled for the Spring of 2007. Due to delayed construction start, the City approached PG&E on the possibility of establishing Utility District No. 6 and performing the construction concurrently with Utility District No. 7. Performing work for the two districts as one construction project should help to minimize the disruptions to the local businesses, vehicles and citizens along East Grand Avenue. The combined project may also obtain a more favorable construction bid price due to the economies of scale. CITY COUNCIL CONSIDERATION TO ESTABLISH UNDERGROUND UTILITY DISTRICT NO. 6 FOR EAST GRAND AVENUE BETWEEN HALCYON ROAD AND ELM STREET � DECEMBER 13, 2005 � PAGE 3 On August 5, 2005, staff presented the formation of the district to the San Luis Obispo Utility Coordination Committee and received their support. The committee meets quarterly to review the undergrounding requirements for the County and prioritizes funding accordingly. City Municipal Code Chapter 16.72 sets forth ttie procedure by which Council may call for a public hearing for the establishment of an underground utility district. Staff has notified all affected property owners and tenants of this hearing. Attached is the Resolution forthe Council's action to establish the district. PG&E will begin design of the project upon adoption of the resolution. The tentative schedule provides timelines for which work can be completed as follows: Installation of Utility Substructures 18 months Gonversion of Electrical Panels 20 months Removal of Existing Utility Poles 24 months The City will {�rovide notice to the property owners to pertorm the conversion of their ' electrical panels from an overhead to an underground connection. It is the responsibility of the property owners to hire their own electricians to perform the conyersion. The notice will state that in the event the conversion is not perFormed within the allotted time, the City will perform the conversion with its electrician and bill the property owner accordingly. PG&E will ensure continuous service to the businesses during the conversion process. ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staff's recommendations; . Do not approve staff's recommendations; • Modify as appropriate and approve staff's recommendations; or • Provide direction to staff Attachment: 1. Map of Project Area ESTABLISHED PROPOSED COMPLETED UNQERGROUND UTILITY DISTRICT 7 UNDERGROUND UTILITY DISTRICT 6 UNDERGROUND UTILITY DISTRICT 5 � � I�-- LLLU �,J�I ' �� _ � J �� lu_�� \� - � �� ;— �� ,� ` � \` ��r' 4y `� 1 � � -� CpR AY y�� .�� 7 �� 11 A� � � � i �� ' �i �____ r- r-- � ! ;� ,�� R/ppR 7 ,--; -� � � � � � � � I �_ �_,�--' _�-;'� �(�_,��-�-; ; ' _ ��a �>� , ��\`� �\� — �____'___ . . �' � � I t i � �'I� �� .`.� / �� "V�� .� i' � .� - - -- � i , j_ �l f�� . �� 1�� r %'�� m ; , , ,;��<, _'�_°' G ,v �y � � - ; , , ,� �� = — Y� � � �� i��i � _� � �J``�. V ',,�"' c ��l` � �� i — � i_� .�— �_. �j�;�.� � �^ \1 - a �� i i_1 � � �� `�� ti f � �' _i �� I , g �` � j� f _ xD � �- � �� a t �� ---� I �T� , \ , . - p�— � 1LL�JJ�Ir �jT� � -�` �Y�� ,�/Jj7� r �� k� � I i�� i i �- �r` ) ' � �'�v� h <.,�; � , "' �-� � � � � �- _� ��r�' �� z ( _ l� ' ' l��tl �;��rs�� ,i ,� �i , � ,� C�u� ��i��i' �LW� - i � �� , � � mzt� -�- , � `l� �1 I; 1�, , ,��„ .`� �j� , � i �-- � `—CfID I �n��l 1 �i-�� I I 1 '��j j �i� j I � / �� A�'�� 5��'��a � MAP OF THE y y PROJECT AREA �' ��y�y�yyyyyyy . . . NOTiO�NNE '�y l'� z y � RESOLUTION NO. _ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING EAST GRAND AVENUE UNDERGROUND UTILITY DISTRICT NO. 6 WHEREAS, the City Council of the City of Arroyo Grande conducted a public hearing on the 13�h day of December, 2005, at the hour of 7:00 P.M. in the Council Chambers of the City Hall, 215 E. Branch Street, Arroyo Grande, California, to ascertain whether the public necessity, health, safety or welfare required the removal of poles, overhead wires and associated overhead structures, and the underground installation of wires and facilities for supplying electric, communication, or similar or associated services,within that certain area of the City of Arroyo Grande shown.arid described in the map entitled "East Grand Avenue Utility Undergrounding attached hereto as "Exhibit A"and made a part hereof by reference; and WHEREAS, notice of such hearing has been given to all affected property owners as shown on the last equalized assessment roll and all utiliti'es concerned in the manner and for the time required by law; and WHEREAS, such hearing has been duly and regularly held, and all persons interested have been given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: that pursuant to Chapter 16.72 of the Arroyo Grande Municipal Code, the area of real property shown in "Exhibit A", is hereby declared an Underground Utility District, and is designated as "East Grand Avenue Underground Utility District No. 6 of the City of Arroyo Grande". BE IT FURTHER RESOLVED that the Council does herebyfix,that afterwritten notice and demand delivered to property owners, said affected property owners must be ready to receive services by June 2007, or at a later time as determined by the prime utilitys construction schedule, and the Council does hereby order the removal of all public utilities of all poles, overhead wires and associated overhead structures and the underground installation of said wires and facilities for supplying electric communication, or similar or associated service within East Grand Avenue Underground Utility District No. 6 before September 2007. BE IT FURTHER RESOLVED that the Director of Administrative Services/City Clerk is hereby instructed to notify all affected utilities and all persons owning real property within East Grand Avenue Underground Utility District No. 6 of the adoption of this Resolution within ten (10) days after the date of such adoption. Said Director of Administrative Services/City Clerk shall further notify said property owners of the necessity that, if they or any person occupying such property desires to continue to receive electrical, telecommunication or other similar or associated service, they or such occupant shall, by the date fixed in this resolution, provide all necessary facility changes on their premises so as to receive such service from the lines of.the supplying utility or utilities on file with the Public Utilities Commission of the State of California. Such notification shall be made by mailing a copy of this Resolution, together with a copy of said section of the Municipal Code,to affected property owners as such are shown on the last equalized assessment roli and to the affected utilities. BE IT FURTHER RESOLVED that the Council herebyfinds, based on substantial evidence in the record of these proceedings, that the reasons for creation of such Underground Utility District are as follows: 1. The undergrounding to be accomplished will avoid or eliminate an unusually heavy concentration of overhead distribution facilities,� 2. The streets, roads, or rights-of-way in the District are extensively used by the general public and carry a heavy volume of pedestrian and vehicular traffic and said undergrounding will promote the orderly control of such traffic. 3. The said streets, roads or rights-of-way adjoin or pass through a civic area, consequently, such underground is more efficient than any other method and adds to the aesthetic appearance bf the area so undergrou.nded. On motion of_Council Member , seconded by Council Member , and on the following roll call vote, to wit: � AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2005. RESOLUTION NO. PAGE THREE TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY � P��PO�ED � UNDER�Ft�lJND UTILII'V DISI'FtICT 6 EXHIBIT A ^ i --� �- i '' �' � � _ , �� -�-,�� j �- �l�� ! // �,!_ i- -1 i �!� �� --{ �- �� -� �_ \j� \ �\./ � � �,� �� \ 7� - � � . � -� `� � o � � �,. - ��--� �,�� ;� � = � ,�i '_ � - -- �, � �\ /,;, ; o � -��>> ,, , � !�� = r, � __. � - � � � � � ,, F , ;� / . � , q � � � J l , , . ST l y -�`�� GRqql � �� ' ° � �-Q � �- O ' 2 � �� q� � � �� , � i F � r ��l-� ' ' � � , �� . � �� , r- , , � � �� , �� I� � � __ ._ _ ��t � ��_ , / �� / � � � - r_, I� � � % L;�/�j;; , l � I_ --- f- {- -- --�( ��/%rj ��`�,��\� i I � I_i � ,� � j��%\� ��( ,` 1 I � I f �� 1 ��,i� ,�,�''�1z_ �i EAST GRAND AVENUE -N- UTILITY UNDERGROUNDING ' MAP OF THE PROJECT AREA MOTTOSG1lE PaRO�o 10.a. OF �`,p � �MCONGOF�TED 92 V O m + ��Y +o. �e�+ ♦ MEMORANDUM c4��FORN�P , TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER� SUBJECT: CONSIDERATION OF CITY FUNDING NEEDS PUBLIC EDUCATION STRATEGY DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the City Council direct staff to proceed with the proposed public education program and prepare an action item to place a sales tax measure on the ballot to be considered by the City Council in the summer of 2006. FUNDING: The proposed sales tax measure would generate an estimated $1.4 million in additional annual revenue. The total cost of these efforts is estimated to be approximately $3,400. Costs to develop the cable television program has already been approved and will be funded from Public Education and Government (PEG) Access Fee revenue, which is estimated not to exceed $2,500. The remaining costs to print, distribute and provide return postage for the proposed survey will require the appropriation of approximately $900 from the General Fund unappropriated fund balance. DISCUSSION: Backqround At the January 25, 2005 meeting, staff presented draft budget goals to the City Council for consideration for FY 2005-06, along with an analysis of future funding needs identified as part of the City's long-range financial planning process. As a result, the City Council directed staff to identify alternatives for generating additional future revenue to address these needs. At the May 18, 2005 Budget Study Session, staff presented to the City Council the results of the update of the City's Long-Range Financial Plan. The findings indicated that the City can continue to support ongoing operations in the long-term. However, a significant funding gap was identified when future long-term additional needs were programmed into the plan. Funding alternatives were also presented. The preferred option agreed upon by the City Council was a local option sales tax measure. If a '/2 cent sales tax increase were approved, it would generate an estimated additional $1.4 million annually. As a result, staff was directed to proceed with efforts aimed at z CITY COUNCIL CONSIDERATION OF CITY FUNDING NEEDS PUBLIC EDUCATION EFFORT DECEMBER 13, 2005 PAGE 2 proposing a sales tax measure and present findings to the City Council for consideration. Advantaqes of Sales Tax Measure The local option sales tax was identified as the preferred option due to a number of advantages over other alternatives available. They include the following: • It would generate the revenue sufficient to meet the City's long-term needs; • It is being coordinated with efforts from other jurisdictions in the County so the timing provides a unique opportunity to the City to participate in a countywide effort; . The existing sales tax rate is currently lower than many areas in the State; . It would minimize the burden on local property owners and residents because the sales tax is paid by all those who visit the community and utilize the City's services and infrastructure. Lonq-Term Needs Identified The needs identified in the Long-Range Financial Plan generally fall into four categories. The first and probably most significant are transportation improvements that the City had expected to primarily pay for through State and Federal funding - most notably the Brisco Road — Halcyon Road Interchange project. However, due to the State financial crisis, that funding has been delayed by as much as 10 to 15 years. Therefore, the City will need to devise a strategy to improve the schedule. Part of the strategy will likely involve the need to fund a major portion of the project locally. Staff has estimated needing up to about $400,000 annually to finance the matching funds needed to move that project up to a five to seven year schedule. Second is infrastructure, which primarily includes street improvements and the drainage system. The City has gradually been increasing funding for the annual pavement management program each year, but approximately an additional $75,000 annually is needed to fund the program properly. In addition, it is recommended that the City should be funding about $200,000 annually for major street improvements that formerly the City had been successful in obtaining State and Federal funds for. The City adopted a Drainage Master Plan in December 1999, but has never been able to identify funding to implement the plan. This includes both maintenance of an aging drainage system, as well as improvements needed to meet new Federal regulations and to prevent stormwater pollution and silt buildup in the creek system. It is estimated that annual costs to implement the plan range from $200,000 to $250,000. S:\CITY MANAGER\STEVE\Council Reports\Sales Tax Measure 12.13.05.doc CITY COUNCIL CONSIDERATION OF CITY FUNDING NEEDS PUBLIC EDUCATION EFFORT DECEMBER 13, 2005 PAGE 3 The third category is public safety, including facilities, staffing and equipment. The existing Police Station has a number of space shortage issues. As a result, plans have been in existence for several years to add a second floor and at one time the City was supposed to receive grant funding from FEMA. However, the funding was never j appropriated and does not appear likely in the near future. The Fire Department will also soon need to replace its Ladder Truck within the next few years. New equipment costs are estimated to be approximately $750,000, which would result in an annual cost of about $100,000 if the equipment is acquired through a lease purchase agreement. In addition, while staff does not recommend programming funds needed to implement recommendations of the Pismo Beach Fire Consolidation Study, findings of the study did identify some significant mid-management staffing needs in the Department that staff believes should be included in the Long-Range Financial Plan. The last category includes City facilities and ADA improvements. The most notable is the City Hall Complex. The City has a plan in place to renovate the City Hall building and construct an adjacent new building to house Community Development, Public Works Engineering and Building and Life Safety. The existing funding plan for the project will require about $210,000 annually beginning in four years in order to finance ' debt for a portion of the project costs. Initial estimates of funding needs are as follows: . Transportation Improvements $400,000 - Brisco — Halcyon /Highway 101 Interchange - E. Grand/W. Branch Street Intersection . Infrastructure - Street Improvements $275,000 - Drainage System and Creek Protection $250,000 . Public Safety - Police Station Expansion $150,000 - Fire Equipment $100,000 - Fire Staffing $100,000 . City Facilities and ADA Improvements - Upgrade of City Hall Complex $200,000 - ADA Improvements 50 000 Total $1,525,000 The Long-Range Financial Plan assumed $1.4 million of this amount could be generated by the sales tax increase. The remainder would be generated from the City's economic development efforts, including an increase in Transient Occupancy Tax (TOT) from the hotel/motel attraction strategy and an increase in sales tax from the City's efforts to attract new retail businesses in the Redevelopment Area. S:\CITY MANAGER\STEVE\Council Reports\Sales Tax Measure 12.13.05.doc CITY COUNCIL CONSIDERATION OF CITY FUNDING NEEDS PUBLIC EDUCATION EFFORT DECEMBER 13, 2005 PAGE 4 Public Education Effort Staff has begun a public education effort designed to educate the community on the City's budget, long-range needs and funding alternatives. Thus far, educational efforts have included articles in the City's newsletter, the City Manager's monthly Time Press Recorder article, press releases, and presentations by the Mayor and City Manager to community and business groups. The following additional steps are proposed to increase the public education effort over the next few months: • City Newsletter survey insert A draft of the proposed survey insert is presented in Attachment 1. The purpose of the survey would be to solicit input from the community on the long-term needs identified. • Utility bill insert A draft of the utility bill insert is presented in Attachment 2. r • Cable Television City Government Channel program The program will be designed to provide information to the community on the City's existing budget and financial status, efforts undertaken to balance the existing budget and increase efficiency in City operations, the long-range financial planning process, long-term needs identified, funding options to meet those needs, and the advantages of the local sales tax as the preferred alternative. The program would be cablecast on a frequent basis over the next few months. A copy of the program script is presented in Attachment 3. • Continued presentations to community groups by the Mayor and City Manager • Development of a program to conduct neighborhood meetings to review information on City funding needs • Establishment of a Community Oversight Committee It is recommended that a Community Oversight Committee be established to provide input to City staff on the public education effort and revenue alternatives. The Committee is proposed to include community representatives involved in key City issues and programs, business representatives, union representatives, and representatives on City boards and commissions. • Individual meetings with community leaders Department Directors are identifying leaders in the community and scheduling individual meetings to brief them on the funding needs and potential sales tax measure S:\CITY MANAGER\STEVE\Council Reports\Sales Tax Measure 12.13.05.doc �' CITY COUNCIL CONSIDERATION OF CITY FUNDING NEEDS PUBLIC EDUCATION EFFORT DECEMBER 13, 2005 PAGE 5 Survev of Other Cities Who Have Adoated Local Sales Tax Measures Attachment 4 presents the results of a survey of other cities that have adopted local sales tax measures. Cities were asked what is the amount of their sales tax override, whether it was a special or general tax, whether there was a sunset clause, and whether any businesses have complained that it has impacted their sales after it went into effect. Business Concerns Repardinq Impact on Sales The amount of proposed increase in the actual sales tax is minimal when it is compared to the actual cost of a product purchased. However, there have still been concerns expressed by local businesses regarding the impact on sales if the measure were to pass in Arroyo Grande and not pass in neighboring jurisdictions. This situation already exists in Santa Maria, who now charges a sales tax of 7.75% compared to the 7.25% in Arroyo Grande and has not deterred customer sales in that community. More importantly, the survey of other cities with measures in place indicated that no city has received complaints from businesses after the measure was enacted that it negatively impacted their overall sales. Alternatives lnvolved in Drafting a Sales Tax Measure If the City Council decides to move forward with a sales tax measure, it will require decisions on the following key issues in order to draft the measure: • Amount of Increase Staff recommends that .5% be proposed as the local sales tax override amount. As stated above, that amount is necessary in order to produce revenue sufficient to meet the needs identified. The survey of other cities who have adopted local sales tax measures shows that .5% is the amount adopted by the majority of cities. • Sunset Clause The majority of jurisdictions in San Luis Obispo County considering a sales tax measure are proposing inclusion of a sunset clause in the measure with the expectation that renewal by the voters would be required at the end of five years. Most professional campaign consultants advise that a sunset clause is important in order to obtain community support. Interestingly, the majority of cities in the survey did not incorporate a sunset clause in their measure. One unique variation that three cities utilized is to have the measure either require City Council approval to continue it after a specified period of time or have it reviewed by the City Council and provide the opportunity for them to discontinue it after a specified period of time. Such a clause would present some difficulties for the City of Arroyo Grande since the majority of future needs identified includes major capital projects. As a result, a sunset clause would limit the City's ability to issue debt for capital projects S:\CITY MANAGER\STEVE\Council Reports\Sales Tax Measure 12.13.05.doc CITY COUNCIL CONSIDERATION OF CITY FUNDING NEEDS PUBLIC EDUCATION EFFORT DECEMBER 13, 2005 PAGE 6 based upon the new revenue if there is no assurance the revenue would continue beyond the first five-year period. • Special Tax or General Tax If the revenue is earmarked for a specific purpose, the measure would constitute a special tax and would require a 2/3 vote for adoption. If the revenue were not earmarked for a specific purpose and was identified as discretionary revenue in the City's General Fund, then the measure would constitute a general tax and would require only a majority vote for approval. As can be seen by the survey, the number of general tax measures is very close to the number of special tax measures passed. One option that has been used by three of the cities contacted is to accompany a general tax measure with an advisory measure specifying the intended uses of the revenue. This is not binding, but does provide the community an opportunity to establish what their preference for the revenue is. • Use of Professional Consultants and Surveys While it was not identified in the survey questions, the majority of cities contacted indicated the benefit they had received in contracting with a professional consultant and conducting a professional telephone survey. The cost to do this is estimated to be a minimum of $20,000 to $40,000. A number of San Luis Obispo County cities are contracting for surveys and at least one is contracting with a consultant for an overall public education campaign. Based on this feedback, staff believes that this would provide information important to increase the likelihood of success of a proposed tax measure. However, staff is also concerned that there may be negative public reaction to the expenditure of funds for this purpose. Therefore, staff is not recommending it at this time, but it remains something the City Council may want to reconsider as the process continues. Next Steas It is recommended that the City Council direct staff to proceed with the public education effort as proposed. It is then recommended that staff report back to the City Council in May regarding feedback that has been received from the community. At that time, the City Council would be requested to provide direction whether to proceed in drafting a ballot measure and to provide specific direction on the alternatives outlined above. Staff would then present the measure to the City Council for consideration in June 2006 for inclusion on the November 2006 ballot. S:\CITY MANAGER\STEVE\Council Reports\Sales Tax Measure 12.13.05.doc CITY COUNCIL CONSIDERATION OF CITY FUNDING NEEDS PUBLIC EDUCATION EFFORT DECEMBER 13, 2005 PAGE 7 ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Direct staff to proceed with the public education effort as proposed; - Direct staff to develop recommendations for hiring a consultant to conduct a professional telephone survey and/or to assist with the public education effort; - Provide changes to the public education effort as proposed and direct staff to proceed; - Do not direct staff to proceed with the public education effort; - Do not direct staff to proceed with the sales tax measure; - Provide direction to staff. Attachments: 1. Draft Funding Needs Survey 2. Draft Utility Billing Insert 3. BudgeULong-Range Financial Plan Video Outline 4. Survey of Cities Who Have Adopted Local Sales Tax Measures S:\CITY MANAGER\STEVE\Council Reports\Sales Tax Measure 12.13.05.doc Attachmentl ?"E QTV OF City ofArroyo Grande '�=� ��,• Funding Needs Survey ry�., ,;;-_ ,,,>- ' �rn/GAL FORNIA�� C.9� `l-�I Y/ � V The City's annual budget is balanced and service levels have been maintained de- spite experiencing a number of financial challenges over the .past few years due to increas- ing costs and revenues taken by the State. To provide for better long-term decision making � , - : < and planning, the City has instituted a long-range financial A-ry -L ` � . �_: _ � planning process. While the � < e,�,�,��,�� ., �� Long-Range Financial Plan indi- � x�,�-pW= ��, � ��, . ��„ , .�, ' cates the City can continue to �� +�`�� >" �- � y ;�:x fund ongoing operations in the ,- = at - f ��- � �,�� r � � long-term due to efforts that ° '� � ��° �,;.��,�s ;�� have been implemented to in- , ' "��"�'�� crease efficiency, it also identi- �,� . _ -�— fies a number of important future needs that cannot be ad- _ �� , " ', dressed with existing revenue sources. � ' The City would like your feedback to help in prioritizing these needs. Please com- plete, fold, tape together and return the following survey. Postage has been provided for your convenience. We want your feedback! What are your priority needs for the City of Arroyo Grande? ❑ I agree that it's important to plan for future City service and infrastructure needs. My priori- ties are, from 1 (most important) to 8 (least important), as follows: Transportation projects, including addressing deficiencies at the Halcyon Road/Brisco Road—Highway 101 interchange Repairing and maintaining the City's streets Upgrading the City's aging storm drain system Improving stormwater and erosion control measures to protect the City's creeks Upgrading the City's Police Station to meet existing space needs for.the Police Department — Upgrading the City Hall complex to meet ADA requirements Replacement of needed Fire Department equipment Hiring additional Fire personnel Did You Know? A potential sales tax measure is being considered The State has taken over $4.6 mil- at no more than a half-cent increase, although the spe- lion of our community's revenue over the cific rate is still under review. With the increase, the past 15 years—and continues to take City's sales tax rate would still be the same or lower than nearly $700,000 from us each year. that paid by 85% of the State's residents. The sales tax is currently the preferred option being considered to gener- ate additional revenue because the cost burden on local residents would be.minimized since it would be paid by s - ..r,I all those who utilize the City's services and infrastruc- ture. The City is still early in the planning process and will continue to update the community and solicit input prior to making a final decision. Please keep me informed (optional): ❑ Name e-mail Address ❑ I have the following questions: City of Anoyo Grande �P.O. Box 550 Arroyo Grande, CA 93421 Attachment 2 City of Arroyo Grande �o;CITY oF Important Information About �-��-- � City Services and Future Funding Needs ��p �� ` ��Y��{{° }�7�1uiAL�FORNIA�.`Y ycK fr.�cosa'="�—`�!/ What is the status of the City's finances? • The annual budget is balanced and service levels have been maintained despite a number of financial challenges facing the City over the past few years. The City has been able to accomplish this by restructuring a number of City operations to increase efficiency. . Financial challenges have largely been due to the State, who has taken over $4.6 million of our City revenue over the past 15 years and continues to take neazly$700,000 each year to help balance the State budget. As a result,the City is working to establish financial independence from the State. . The City has developed a long-range financial plan to provide for better long-term decision making and planning. The long-range financial plan shows the City's existing revenues will be sufficient to provide ongoing operations in the long-term, but will not be able to meet future additional needs identified. These needs consist lazgely of ma- jor capital projects that the City had planned to fund with State and Federal grant funding, which is now projected to no longer be available. What are the future needs identiSed? Future needs fall into the following four categories: • Transportation Projects The most notable is.the Brisco Road/Halcyon Road—Highway 101 Interchange Project. Due to the State finan- cial crisis, funding has been delayed 10-15 years. As a result, the City is developing alternate strategies, which will likely require a significant increase in local funding in order to advance the schedule to 5-7 years. • Infrastructure Increased funding is needed in order to properly fund annual preventative maintenance on the City's road system, street improvement projects, upgrade of the City's aging drainage system, and improvements needed to meet new Federal regulations and to protect the City's creek system. . Public Safety The existing Police Station needs to be expanded in order to address space needs. Major Fire Department appara- tus is in need of replacement and increased Fire Deparhnent staffing is needed to ensure necessary personnel is available to respond to emergencies. • City Faciliry and ADA Improvements Improvements are needed to City facilities to complete implementation of the City's plan to meet full ADA com- pliance. The most urgent is the City Hall complex, which involves a plan to renovate the existing City Hall and construct a new adjacent building to house the Community Development, Public Works Administration, and Building & Life Safety operations. What are the City's efforts to address these needs? • The City is strongly considering a potential sales tax measure at no more than a half-cent increase, although the specific rate is still under review. . With the increase, the City's sales taac rate would still be the same or lower than that paid by 85% of the State's residents. • The sales tax is the prefened option at this time because the cost burden on local residents would be minimized since it would be paid by all those who utilize the City's services and infrashucture. What is the status of these efforts? • Nothing has been formally proposed or approved. The City is in the process of educating the community regard- ingthese needs and seeking feedback. . To provide your input, contact City Hall at 473-5400 or agcity@arroyogrande.org. Attachment 3 BUDGETILONG RANGE FINANCIAL PLAN VIDEO OUTLINE Steve: (In front of City Hall) Hello everyone. I'm Steve Adams your City Manager. Thanks for joining us. We at the City of Arroyo Grande take our responsibility of managing your tax dollars very seriously. I know many people don't find the topic of City finances particularly entertaining. But it is extremely important because it is all about our ability to meet the community's needs now and in the future. Therefore, please stay with us for the next 30 minutes or so as we provide an update to you on the City's budget, an overview of things we have been doing to manage your tax dollars as efficiently as possible, review of the City's long-range financial plan and future needs identified, and options to address those needs, including the sales tax proposal currently under consideration. First of all, with regard to the City's existing budget and financial status, it is something we are very proud of and have made great progress with. In a nutshell, the City has done a good job in funding the basic service levels we currently provide and when simply projecting out continuing to do what we are doing now, we believe we can continue to do that. The concern is that when we identify future needs of the community, there is a projected gap in necessary revenue to address what we believe is necessary. Angie: (In office) Hi, I'm Angela Kraetsch, the City's Finance Director. I am pleased to report to you the existing two-year budget is balanced and maintains existing service levels. The total General Fund budget, which funds the majority of traditional government services and is funded primarily through tax revenues, is $12,735,046 for FY 2005-06 and the total citywide budget is $18,876,309. (show budget summary slide) (Show revenue chart) As you can see here, the majority of the City's revenues comes from sales tax and property tax. This chart shows the breakdown of what the budget funds. As you can see, over 50°/a of the City's budget funds public safety services. (Show expenditure chart) Steve: I said earlier we are proud because we have worked very hard to get the City to what we believe is a very financially stable position with regard to our ongoing operations. In doing so, we have had to address some difficult financial challenges the past few years and have been able to do that while maintaining service levels. Throughout the effort, that has been our primary overriding goal - to address our financial challenges without it negatively impacting our service to the public because the service we provide is the core of our mission and what we're all about. Doing this has required us to make some tough decisions and to restructure a number of operations to increase efficiency. Our department directors would like to share some of these efforts with you at this time. Kelly: (City Hall lobby) Hi, I'm Kelly Wetmore you City Clerk. Here at City Hall we recently restructured our clerical and customer service functions. We are in the process of remodeling the lobby area to create a common reception area between the Finance Department and Administration. This enabled us to cut back on reception staff and resulted in replacing a full time position with a part-time position, while at the same time actually improving customer service. We also negotiated a franchise extension with the cable company in return for installing a fiber network at no cost to the City, which reduced our ongoing computer costs. Angela: (In Finance Department) In the Finance Department, in addition to working with administration to coordinate the reception function, we are also assuming CIP accounting functions in-house that were previously contracted out and by diversifying the City's investment portfolio, we are increasing the return on the City's investments without reducing the risk on these investments. Rob: (In front of Community Development counter) Hi, I'm Rob Strong, the City's Community Development Director. In our Department, we have increased efficiency by utilizing interns and Cal Poly classes for a number of our projects and we consolidated economic development activities with existing staff, which enabled the City to eliminate two full-time positions. Terry: (In front of Fire Station) Hi, I'm Terry Fibich your Fire Chief. The Fire and Building Department recently assumed responsibility for the City's Code Enforcement function, now called the Neighborhood Services Program. This enabled the City to replace a full-time position with a part-time position, while at the same time improving the ' level of service. The Fire Department is also now providing joint Fire administration with the City of Grover Beach to increase efficiency the level of fire response services to both communities. Don: (In front of corporation yard) I'm Don Spagnolo, the City's Public Works Director. In our department we \ recently eliminated a part-time position by restructuring the City's fleet maintenance program. We have also been working with the Cities of Grover Beach and Pismo Beach on a number of efforts to reduce costs on needed projects and services. Dan Hernandez: (In front of Elm Street Community Center) Hi, I'm Dan Hernandez, your Director of Parks, Recreation & Facilities. In our Department, we recently contracted out custodial services, which both reduced costs and increased service levels, enabling the elimination of one position. We have also been establishing cell tower leases at City facilities to generate needed revenues. Hi, I'm Rick TerBorch, your Police Chief. The Police Department has also been working with our neighboring jurisdictions to increase cost efficiency. Last year, for example, our department provided DARE services to the City of Grover Beach under contract. We also worked with the Public Works Department to modify the corporation yard, which enabled us to fuel all our patrol vehicles in- house to reduce our ongoing fuel costs. Steve: These are just a few examples of the measures implemented over the past few years to ensure we can continue to provide our services to the public despite our financial challenges. And our efforts to ensure our operations are as efficient as possible continue on an ongoing basis. To manage our resources effectively, we also believe that even more important than the annual budget process is good long-range financial planning. As a result, we have established a long-range financial planning process to provide for better long-term decision making and planning and to ensure we can maintain our services long term. The first thing that the long-range plan showed is that we can continue to maintain our operations in the long-term given the work we have done in managing our resources. However, as part of this process, we also identified future needs and the City has some major needs, primarily capital projects, that it is clear the existing revenue base will not be able to fund. Angie: In developing the revenue projections for our long-range financial plan, we analyzed a number of future trends. Property taxes continue to grow at a healthy rate, but sales tax growth is relatively slow and we project this to continue. But probably the most significant is an expected continued lack of State and Federal funding for capital projects. Steve: We have been able to adjust to the State raids on our operational funding, but we have a number of capital needs in the dollar range that just can't be addressed. Therefore, with the lack of State and Federal assistance, we need to identify other funding strategies and so really what we are talking about here is achieving some level of independence from the State and Federal government so we can control our own destiny. The needs we have identified primarily fall into the following four categories: Major Transportation Improvements, Infrastructure, Public Safety and Facilities and ADA Improvements. (show list on screen) Don: The first and probably most significant are transportation improvements that we had expected to primarily pay for through State and Federal funding. Most notable is the Brisco Road — Halcyon Road Interchange project. (Show film of interchange during peak hour) Due to the State financial crisis, grant funding for this project has been delayed out as much as 10 to 15 years. Due to tra�c projections at this interchange, we have concluded that this schedule is unacceptable and we will have to devise strategies to move up the schedule. Part of the strategy will likely involve the need to fund a major portion of the project locally. We have estimated needing up to about $400,000 to $500,000 annually to finance the money needed. The City's goal is to move the project up to a five to six year schedule. Second is infrastructure, which primarily includes street improvements and the drainage system. (show pictures of potholes on EI Camino Real, Brisco and Farroll Road) We have gradually been increasing funding for the annual pavement management program each year, but we still need about an additional $75,000 more annually to fund the program properly. In addition to that, we probably should be budgeting about $200,000 annually for major street improvements that formerly we had been successful in obtaining State and Federal funds for. The City adopted a Drainage Master Plan in December 1999, but has never been able to identify funding to implement the plan. This includes both maintenance of an aging system as well as improvements needed to meet new Federal regulations and do our part to prevent stormwater pollution and silt buildup in the Creek. (Show picture of Creek) It is estimated that annual costs to implement the plan range from $200,000 to $250,000. Rick: Third is public safety, including facilities, staffing and equipment. The primary issue facing the Police Department is a number of space shortage issues. (Show picture of Police Station — outside and inside) As a result, plans have been existence for some time to add a second floor and at one time the City was supposed to receive grant funding from FEMA. However, the funding was never appropriated and does not appear likely in the near future. We are pursuing purchase of a modular unit at this time, but this will provide only a temporary solution to the problem. Terry: The Fire Department is experiencing both equipment and staffing needs. First, we will need to replace our Ladder Truck within the next few years. (show picture of ladder truck) New equipment costs are estimated to be approximately $750,000, which would result in an annual cost of about $100,000 if we utilize a lease purchase arrangement. (film of firefighters responding to fire) In addition, an independent study recently prepared identified future staffing needs in the Fire Department as we transition from a fully volunteer department to a department supplemented by full-time paid staff. Steve: Fourth is City facilities and ADA improvements. The City has a plan in place to meet full ADA compliance in all our facilities and has been making good progress each year primarily utilizing federal grant funding. This year we have supplemented that with park funding to accelerate the process. However, given the limited funding available, we really need additional funds dedicated to these projects in order to reach full compliance within a reasonable period of time. The most notable project is the City Hall complex. (show picture of City Hall) As you may know, we have a plan in place to renovate the City Hall building and construct a new building next door for Community Development, Public Works Engineering and Building and Life Safety. (show pictures of inside City Hall and inside Public Works building and picture of rendering for new building) The existing funding plan for the project will require about $210,000 annually beginning in four years in order to finance debt for a portion of the project costs. Angie: These items result in a total annual cost of almost $1.7 million. As a result, the City Council directed staff to research strategy options for future revenue and thus far a local sales tax increase is the preferred option because of a number of advantages. One, it would generate the revenue sufficient to meet the City's long-term needs. Two, it is being coordinated with efforts from other jurisdictions in the County. Three, it is currently lower than many areas in the State, and Four, most importantly, it would minimize the burden on local property owners and residents since it would be paid by all those who visit the community and utilize the City's services and infrastructure. Steve: The issue is only an initial concept at this time — we are in the process of trying to share information with the community and obtain feedback, which is one of the purposes of this program. Also, this is only one component of our overall long-range strategy to meet these needs. Continued cost control and the City's economic development strategy are also both needed in our 10-year projections to balance revenues with the identified expenditures. This is not an easy effort, but we have a professional responsibility to identify future needs to maintain the communitys quality of life, to sustain the City's infrastructure on a long-term basis and to provide the community with feasible service level options. Ultimately, it is the residents role to determine the level of service you want to financially support. Please contact us with any questions or feedback. We can be reached at 473-5404 or on the internet at arroyogrande.org. Thanks for your time today. Attachment 4 SURVEY OF CITIES WHO HAVE ADOPTED SALES TAX MEASURES Citv Amount GeneraUSpecial Tax Sunset Clause Impact on Sales Avalon .5% Special—Hospital No No Calexico .5% Special—Hospital 10 Years No Capitola .25% General 5 Years No Clearlake .5% Special—Police No No Clovis 3% Special—Public Safety Facilities 15 Yeazs No Davis .5% General 10 Years No El Cajon .5% Special—Public Safety Facilities 10 Yeazs No Fannersville .5% General No No Lakeport .5% GeneraUAdvisory Vote No No I,os Banos .5% Special—Public Safety Council can vote to end in 20 years No Montclair .25% General No No Placerville .25% Special—Police Services No No Point Arena .5°/a Special—Transportation No No Richmond .5% Special—Youth Center, Police, Fire No No San Juan Bautista .75% General No No Sand City .5% General No No Santa Cruz .25% General 5 years No Santa Rosa .25% Special—Public Safety No No Sebastopol .125% General No No South Lake Tahoe .5% General No No ears No 25��a Special—Public Safety Council reviews after 5 y No Stockton 14 years So�o Special—Road Maintenance Council must approve by 4/5 every 8 years No Truckee No 25% Special— 60%Police/40%Fire 50% 10 years/ 50%Perpetual Visalia Vote No General/Advisory No West Sacramento •5% No So�o Special—Road Maintenance 6 Ye�s Willits Vote So�o GenerallAdvisory Woodland ,� � j '14, % 11.a. � pflROy� . .�. , C ---- p P - -- ' � �CONVORATED 92 � „ � m MEMORANDUM il JULY 10, 1811 * c4��FORN�P - TO: CITY COUNCIL , FROM: STEVEN ADAMS, CITY MANAGER`i� SUBJECT: CONSIDERATION OF SELECTION OF COUNCIL MEMBER GUTHRIE AS MAYOR PRO TEM DATE: DECEMBER 13, 2005 RECOMMENDATION: It is recommended the City Council appoint Council Member Guthrie as the Mayor Pro Tem for the next one-year period. FUNDING: There is no cost impact from this action. � DISCUSSION: At the December 10, 2002 meeting, the City Council established a new policy regarding selection of the Mayor Pro Tem. At that time, the City Council agreed to appoint the Mayor Pro Tem on a one-year rotational basis by seniority. The following provisions are set forth in the City Council Operations Manual under Policy 4. City Council Appointments: A. The City Council appoints a Council Member as Mayor Pro Tem to serve the duties of Mayor in his/her absence. B. The Mayor Pro Tem shall serve a term of one year. C. The appointment of the Mayor Pro Tem takes place at the first regular meeting in December of each year. D. It is the City Council's policy to rotate appointment of the Mayor Pro Tem based upon the seniority of City Council Members that have not yet served in the position of Mayor Pro Tem. At the December 14, 2004 meeting, the City Council indicated that an addition to the policy was necessary to address circumstances when two members have the same tenure on the City Council and indicated a preference that priority be given based upon time served on commissions rather than based upon vote count. Section D. of the policy was modified to rotate the appointment of the Mayor Pro Tem based upon the seniority of City Council Members that have not yet served CITY COUNCIL CONSIDERATION OF SELECTION OF COUNCIL MEMBER GUTHRIE AS MAYOR PRO TEM DECEMBER 13, 2005 PAGE 2 in the position of Mayor Pro Tem. If two Members of the City Council have the same seniority, the order of rotation will be based upon time served on a City Council appointed Commission and/or Committee prior to being elected to the City Council. Council Member Dickens and Mayor Pro Tem Costello have served as Mayor Pro Tem. Based upon Council's policy, rotation of Mayor Pro Tem would then be to Council Member Guthrie based upon his service on a City Commission and/or Committee prior to being elected to the City Council. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve Council Member Guthrie as Mayor Pro Tem for the next one-year period; ' - Do not appoint Council Member Guthrie and modify the established policy; - Provide staff direction. S:\CITY MANAGER\MARY1Council Report\12.13.05Mayor Pro Tem.doc