R 3213
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RESOLUTION NO. 3213
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING CLOSURE OF A
PORTION OF OLOHAN ALLEY AND USE CITY PROPERTY
FOR ARROYO GRANDE VALLEY KIWANIS CLUB
WESTERN DANCE
WHEREAS, organizers of the Arroyo Grande Valley Kiwanis Club have requested
closure of a portion of Olohan Alley and use of City property for the Western
Dance, June7, 1997; and
WHEREAS, members of the Arroyo Grande Valley Kiwanis Club will be responsible
for the organization and management of the event, including reimbursement to the
City for the costs of City personnel needed for the event, and for cleanup at the
event.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
HEREBY RESOLVES AS FOLLOWS:
1. Closure of Olohan Alley, between Mason and Short Streets, and the area
behind City Hall shall be closed from 3:00 p.m. to 12:00 p.m., on Saturday,
June 7th for the western dance; and
2. That the Arroyo Grande Valley Kiwanis Club will adhere. to certain
requirements and conditions set forth by the Public Works, Police, and
Building and Fire Department regarding security and traffic control and other
applicable conditions of a Temporary Use Permit to be issued by the City.
On motion of Council Member Lady , seconded by Council Member Runels,
and on the following roll call vote, to .wit:
AYES: council Members Lady, Runels, Tolley, Fuller, and Mayor Dougall
NOES: None
ABSENT: None
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Resolution 321 3, Page 2
The foregoing resolution was passed and adopted this 8th day of April 1997.
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A.K. "PETE" DOUGALL, M YOR
ATTEST:
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NANCY A. AVIS, CITY CLERK
APPROVED AS TO FORM:
APPROVED AS TO CONTENT:
R1J&:cr L. Ifz.4Jl '
ROBERT L. HUNT, CITY MANAGER
I, NANCY A. DAVIS, City Clerk of the City of Arroyo Grande, County os San Luis
Obispo, State of California, do hereby certify that the following Resolution, No. 3213
is a true, full and correct copy of said Resolution passed and adopted at a regular
meeting of said Council on the 8th day of April, 1997.
WITNESS my hand and the seal of the City of Arroyo Grande affixed this 16thday of
Ap.ril 1997.
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NANC~IS, CITY CLERK
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DRAFT TEMPORARY USE PERMIT
April ,1997
James Wray
Arroyo Grande Valley Kiwanis Club
550 Karl Court
Nipomo, CA 93444
Subject:
Temporary Use Permit for a Western Dance, Saturday, June 7, 1997
Dear Mr. Wray:
On April ,1997, after making the findings specified in Section 9-03.100 of the
Development Code, the Community Development Director approved the above
project, subject to the following conditions:
1 . The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans
on file in the Community Development Department office.
3. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of
said approval, or in the alternative, to relinquish such approval. The applicant
shall reimburse the City, its agents, officers, or employees, for any court costs
and attorney's fees' which the City, its agents, officers or employees may be
required by a court to pay as a result of such action. The City may, at its sole
discretion, participate at its own expense in the defense of any such action but
such participation shall not relieve applicant of' his/her obligations Linder this
condition.
Parks and Recreation Department Conditions
4. The event organizers shall develop a plan that identifies the location of
dumpsters and waste containers by May 23, 1997.
5. The event organizers shall develop a fence construction plan which shows the
location of stakes/posts and the fence, and how it will be installed. Care must
be taken to ensure no damage to the City's irrigation system occurs.
6. All areas shall be left clean and free of debris and litter.
Public Works Department Conditions
7. The event organizers shall provide and be responsible for the installation and
removal of the fence.
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8. The event organizers shall provide a $1,000,000 insurance policy for the event
that includes the City as an additional insured. A copy of the insurance policy
shall be provided to the City Clerk by May 23, 1996.
Building arid Fire Department Conditions
9. The event must comply with Fire and Building Department guidelines.
10. Emergency access must be maintained to the satisfaction of the Director of
Building and Fire.
11 . The use of generators and/or generator powered lighting must be reviewed and
approved by the Director of Building and Fire.
.Police Department Conditions
12. The event organizers shall obtain a Public Safety and Welfare Permit for the
event.
13. The event organizers shall pay' the cost. for two officers for security (The
estimated cost for two officers working between 6:00 and 10:00 p.m. is
$351.201.
Please note that some of the above conditions must be met prior to start of the event.
Failure to adhere to all the above conditions invalidates the temporary use permit.
If you have any questions, please contact me at 473-5420.
Sincerely,
Doreen liberto-Blanck
Community Development Director
Bruce Buckingham
Associate Planner
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Robert L. Hunt, City Manager
Rick TerBorch, Police Chief
John Keisler, Director of Parks and Recreation
Terry Fibich, Fire Chief
Larry Schmidt, Building Inspector
John Wallace, Director of Public Works
Nancy Davis, City Clerk
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The Kiwanis Club is making application for a temporary use permit for June 7, 1997 for the
purpose of putting on a Western Dance as a fund raiser for the Club. Specifics regarding the
event are included below and in Attachment A, the schematic of the events at the Dance:
Set-Up:
Set-up will be coordinated with John Clark to ensure that there is minimal
conflict with the Farmers Market.
Event Times:
. Dinner begins at 5:00 an will end at 7:30
. The Country/Westem Band will begin playing at 6:00
. Dancing will begin at 6:30
. All activities will end promptly at 10:00
Equipment
Removal:
Most equipment will be removed by Midnight. Any equipment left
overnight will be moved tothe rear of the parking spaces to allow vehicles
access.
Fencing
Removal:
The fencing across the driveways to the area will be removed to provide
vehicle access by midnight. The balance of the fencing will be removed
by 10:00 AM the next moming.
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Clean-Up:
The area will be cleaned of any litter or debris by 10:00 AM the next
morning.
Primary Event
Activities:
The Hoe-Down will include a BSa Dinner and dancing to a live
Country/Westem band.
Possible Event
Activities: . Local FFA and 4-H groups will be invited to participate with events such
as a roping contest, pie auction, etc.
. Local county/westem dance groups will be invited to attend to give
demonstrations, etc.
. The club will work to identify other means of involving community and
other local groups that may want to participate in this event to add to the
enjoyment of the evening. AII.such participation will be at no charge to the
groups participating, and will be confined within the event area. .
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