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Agenda Packet 2000-11-28 CITY COUNCIL 8& if AGENDA ~!7~ Michael A. Lady Mayor Tony M. Ferrara Mayor Pro Tem Steven Adams City Manager Thomas A. Runels Council Member Timothy J. Carmel City Attorney Steve Tolley Council Member Kelly Wetmore Director, Administrative Services Jim Dickens Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, NOVEMBER 28, 2000 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: KNIGHTS OF COLUMBUS JOHN STOBBE 4. INVOCATION: PASTOR ROBERT BANKER OPEN DOOR CHURCH, OCEANO 5. SPECIAL PRESENTATIONS: 5.a. Proclamation - "Economic Opportunity Commission - 35th Anniversary" 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - NOVEMBER 28, 2000 PAGE 2 7. CITIZENS'INPUT, COMMENTS, AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication but, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You meW be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements to vendors for the period November 1, 2000 through November 15, 2000. 8.b. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund (SNODGRASS) Recommended Action: Receive and file September and October cash reports and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds as of September 30,2000 and October 31,2000. 8.c. Minutes of City Council Meeting of October 24. 2000 and City Council/Redevelopment Aaency Meetina of November 14. 2000(WETMORE) Recommended Action: Approve minutes as submitted. 9. PUBLIC HEARINGS: 9.a. Conceptual Approval of the Sale of a Portion of Land within the Proposed Rancho Grande Park Site (HERNANDEZ) Recommended Action: Conceptually approve the rezoning and sale of three potential lots adjacent to Collardo Corte in order to fund a portion of the construction of Rancho Grande Park. AGENDA SUMMARY - NOVEMBER 28, 2000 PAGE 3 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: None. 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR MICHAEL A. LADY: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Other (b) MAYOR PRO TEM TONY M. FERRARA: (1) Integrated Waste Management Authority (IWMA) (2) Economic Vitality Corporation (EVC) (3) Air Pollution Control District (APCD) (4) Other (c) COUNCIL MEMBER THOMAS A. RUNELS: (1) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Other (d) COUNCIL MEMBER STEVE TOLLEY: (1) Long-Range Planning Committee (2) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A) (3) Other (e) COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit (SCAT) (2) Community Recreation Center Subcommittee (3) Economic Opportunity Commission (EOC) (4) South County Youth Coalition (5) Other 13. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. AGENDA SUMMARY - NOVEMBER 28, 2000 PAGE 4 14. STAFF COMMUNICATIONS: Correspondence/Information for the City Council presented by the City Manager. ~ 15. ADJOURNMENT AGENDA SUMMARY - NOVEMBER 28, 2000 PAGE 5 * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473- 5414. * * * * .* * * I n compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arroyogrande.org 5.8. HONORARY PROCLAMATION CONGRATULATING THE ECONOMIC OPPORTUNITY COMMISSION'S 35TH ANNIVERSARY WHEREAS, the Economic Opportunity Commission of San Luis Obispo County, Inc. was established by Congressional decree and then by the County Board of Supervisors, December 9, 1965, as San Luis Obispo County's official Community Action Agency; and WHEREAS, the Economic Opportunity Commission is a private non-profit organization that is dedicated to eliminating the causes of poverty by assisting low-income individuals and families in acquiring education and useful skills, gaining access to new opportunities, and achieving economic independence through a comprehensive array of community- based programs and actions; and WHEREAS, the Economic Opportunity Commission's development concept has been directly responsible for the planning, creation, and funding of Head Start, Migrant Head Start, Migrant Child Care, State Preschool, Child Care Resource Connection, Energy Conservation Services, Health Services, Health Education Programs, Lifebound Leadership, Teen Parenting, Emergency Services, Homeless Shelter and Support Services, Mentor Alliance and Senior Health Screening; and WHEREAS, the Economic Opportunity Commission is an independent organization providing services to 40,000 County residents annually by working in partnership with volunteers, county government, city government, private sector, and low-income populations within San Luis Obispo County. NOW, THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the City of Arroyo Grande, on behalf of the City Council, do hereby acknowledge and congratulate the Economic Opportunity Commission on its 35th Anniversary. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 28th day of November, 2000. MICHAEL A. LADY, MAYOR 8.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR 2J/q SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: NOVEMBER 28, 2000 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period November 1 - November 15, 2000. FUNDING: There is a $438,742.56 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT 1 - Cash Disbursement Listing ATTACHMENT 2 - November 3,2000 Accounts Payable Check Register ATTACHMENT 3 - November 3,2000 Payroll Checks and Benefit Checks ATTACHMENT 4 - November 10, 2000 Accounts Payable check Register ._._~.~_.-._,.-.." ATTACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS For the Period of November 1 Through November 15, 2000 ,..,.. ',','_'_W_'_" "....." e"....~.. ,.... e'.... "..,we ^"~"" .. ,..w.."....,....' .. e'~........'....'....'.."e'w......,"..", ,...e ',..e e ,e.., November 28,2000 Presented are the cash disbursements issued by the Department of Financial Services for the period November 1 to November 15, 2000. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPE OF PAYMENT SCHEDULE AMOUNT November 3, 2000 Accounts Payable Cks 98048-98109 2 120,061.12 Payroll Checks and Benefit Checks 3 263,554.93 383,616.05 November 10, 2000 Accounts Payable Cks 98122-98221 4 254,237.31 Less Payroll Transfer included in Attachment 3 (199,110.80) 55,126.51 Two Week Total $ 438.742.56 CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Coundl 4550 - Park Development Fee 4002 - City Oerk Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Fund (Fund 271) 4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant 4140 - Management Information System 4203 - Federal COPS Hiring Grant 4145 - Non Departmental 4204 - Federal Local Law Enforcement Public Safety (Fund 010) 4201 - Police ENTERPRISE FUNDS 4211 - Fire Sewer Fund (Fund 612) 4212 - Building & Safety 4610 - Sewer Maintenance 4213 - Government Buildings Water Fund (Fund 640) Public Works (Fund 010) 4710 - Water Administration 4301 - Public Works-Admin & Engineering 4711 - Water Production 4303 - Street/Bridge Maintenance 4712 - Water Distribution 4304 - Street Lighting Lopez Administration (Fund 641) 4305 - Automotive Shop 4750 - Lopez Administration Parks & Recreation (Fund 010) 4420 - Parks CAPITAL IMPROVEMENT PROGRAMS 4421 - Recreation 5501-5599 - Park Projects 4422 - General Recreation 5601-5699 - Streets Projects 4423 - Pre-School Program 5701-5799 - Drainage Projects 4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects 4425 - Children in Motion 5901-5999 - Water Projects 4430 - So to Sport Complex 4460 - Parkway Maintenance Dept. Inde~ for Council ATTACHMENT 2 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 11/01/00 08:50 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98048 11/03/00 000156 Al VACUUM & JANITORIAL VAC BAGS 010.4420.5605 9.65 9.65 98049 11/03/00 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010,4213.5303 1,000.00 1,000.00 98050 11/03/00 003120 AMERICAN INDUSTRIAL SUP BANDAGES/CALAGEL LOTION 010.4420.5255 187,28 98050 11/03/00 003120 AMERICAN INDUSTRIAL SUP LETTER REPLACEMENTS 640.4712.5604 66.89 254,17 98051 11/03/00 101044 CITY OF ARROYO GRANDE eM MEETING SUPPLIES 010.4101.5501 20,21 98051 11/03/00 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4001.5201 9,28 98051 11/03/00 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301.5201 41. 38 98051 11/03/00 101044 CITY OF ARROYO GRANDE TRICK OR TREAT IN VILLAGE SPLY 010.4001. 5504 16.88 98051 11/03/00 101044 CITY OF ARROYO GRANDE COPIES 010.4130.5318 3.35 98051 11/03/00 101044 CITY OF ARROYO GRANDE REIMB.EDEN CONF 010.4120.5501 10.00 98051 11/03/00 101044 CITY OF ARROYO GRANDE PHOTO PROCESSING 010.4130.5201 13.34 98051 11/03/00 101044 CITY OF ARROYO GRANDE MSA MEETING 220.4303.5501 15,00 98051 11/03/00 101044 CITY OF ARROYO GRANDE ASCE MEETING 010.4301,5201 15,00 98051 11/03/00 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4424.5251 2.35 98051 11/03/00 101044 CITY OF ARROYO GRANDE MGMT CLASS MEETING SUPPLIES 010.4120.5501 10.00 98051 11/03/00 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301.5201 14.78 98051 11/03/00 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4305.5608 6.17 98051 11/03/00 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 284.4103.5201 15.95 98051 11/03/00 101044 CITY OF ARROYO GRANDE BATTERIES 284.4103.5201 17.67 98051 11/03/00 101044 CITY OF ARROYO GRANDE SUPPLIES 010,4424.5252 20.18 231. 54 98052 11/03/00 101474 RUTH BAKER REF. PARK DEPOSIT-BAKER 010.0000.4354 25,00 25.00 98053 11/03/00 011426 BLUEPRINT EXPRESS COPIES-CREEKSIDE PATH 350.5607.7001 145.50 145.50 98054 11/03/00 102033 BOND BLACKTOP,INC. SPRING 2000 PAVEMENT PROGRAM 350.5627.7001 20,691. 00 20,691. 00 98055 11/03/00 013026 BRISCO MILL & LUMBER BARB WIRE 220.4303,5613 37.52 37.52 98056 11/03/00 101499 R. BURKE CORPORATION FAIR OAKS AVE/VALLEY ROAD #2 350.5630.7001 29,196.16 98056 11/03/00 101499 R. BURKE CORPORATION FAIR OAKS AVE/VALLEY ROAD #2 350.5631. 7001 22,025,17 51,221. 33 98057 11/03/00 018486 CA. ST. DEPT OF PESTICID RENEWAL-PCA KOSKI 010.4420.5501 80,00 98057 11/03/00 018486 CA. ST. DEPT OF PESTICID QAC RENEWAL-KOSKI 010.4420.5501 30.00 110.00 98058 11/03/00 016146 CALIF.HWY PRODUCTS & SI BATTERIES/FLANG/TAPE 220.4303.5255 124.68 124.68 98059 11/03/00 021918 CENTRAL COAST SUPPLY T.PAPER/P.TOWELS/WAX 010.4213.5604 287,97 98059 11/03/00 021918 CENTRAL COAST SUPPLY TRASH BAGS 220.4303.5255 135.14 98059 11/03/00 021918 CENTRAL COAST SUPPLY T.PAPER/P,TOWELS 010.4213.5604 404,01 98059 11/03/00 021918 CENTRAL COAST SUPPLY CLEANING SUPPLIES 010.4213.5604 236,92 98059 11/03/00 021918 CENTRAL COAST SUPPLY P.TOWELS/T.PAPER 010.4213.5604 348.99 1,413.03 98060 11/03/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303,5307 12.00 98060 11/03/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12,00 98060 11/03/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12,00 98060 11/03/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12,00 98060 11/03/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12,00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 11/01/00 08:50 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98060 11/03/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.25 98060 11/03/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 98060 11/03/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 98060 11/03/00 024492 COLD CANYON LAND FILL CR:GREEN WASTE 220.4303.5307 12.00- 84.25 98061 11/03/00 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 105.00 105.00 98062 11/03/00 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 20,00 20.00 98063 11/03/00 028548 DAYS TAR INDUSTRIES STREET SWEEPING 612.4610.5303 75.00 75.00 98064 11/03/00 10196 9 DE LAGE LANDEN FINANCIA COPIER LEASE#93791 010.4421. 5303 141. 25 141. 25 98065 11/03/00 101702 DELL MARKETING L.P. 2 L/DIST MIS COMPUTERS 640.4712.6001 1,000.00 98065 11/03/00 101702 DELL MARKETING L.P. PUBLIC WORKS COMPUTER 612,4610.6001 300.00 98065 11/03/00 101702 DELL MARKETING L.P. FIRE COMPUTER 010.4140.6101 1,392.00 2,692.00 98066 11/03/00 102072 ISRAEL DOMINGUEZ REF:CHILD IN MOTION-DOMINGUEZ 010.0000.4602 18.00 18.00 98067 11/03/00 031824 ELECTRIC MOTOR REWIND IN FAN MOTOR REPLACEMENT 612.4610.5610 170.66 170.66 98068 11/03/00 102075 MARIA EQUILUZ REF.C.B.DEPOSIT-EQUILUZ 010.0000.2206 250.00 250.00 98069 11/03/00 102069 BRAD EVANS REF. PARK DEPOSIT-EVANS 010.0000.4354 25.00 25.00 98070 11/03/00 100142 FARRIS LIGHTING ELECT, PLATE 010.4420.5605 8.58 8.58 98071 11/03/00 101379 FERGUSON ENTERPRISES,IN GASKETS 640.4712.5610 4.83 98071 11/03/00 101379 FERGUSON ENTERPRISES,IN SERVICE SADDLE/COUPLING 640.4712.5610 262.24 98071 11/03/00 101379 FERGUSON ENTERPRISES,IN SLIDER GRINDER 640.4712.5273 96.53 , 98071 11/03/00 101379 FERGUSON ENTERPRISES,IN FIRE HYDRANT 640.4712.5610 670.31 1,033,91 98072 11/03/00 035802 FRANK'S LOCK & KEY INC DUP.KEYS/PAD LOCKS 010.4420.5605 74.11 98072 11/03/00 035802 FRANK'S LOCK & KEY INC PAD LOCKS 010.4420.5605 25,73 99.84 98073 11/03/00 100225 GEMMA SYSTEMS REMOTE SUPPORT W/MIS TECH 010.4140.5303 475,00 475.00 98074 11/03/00 039702 HACH COMPANY CHLORINE REAGENTS 640.4712.5274 73.28 73.28 98075 11/03/00 100583 NANCY HAGLUND REIMB AFSS W/SHOP MEALS-HAGLUN 010.4211.5501 42,32 42.32 98076 11/03/00 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 200.37 98076 11/03/00 101088 HANSON AGGREGATES CONCRETE 350.5632,7001 441. 05 641. 42 98077 11/03/00 102073 JAMES K. JENKINS REF.PLOT PLAN REVIEW-123 FAIRO 010.0000.4510 216.00 216.00 98078 11/03/00 101604 BARBIE JONES REIMB.SNACK SUPPLIES-JONES 010.4425.5259 154.17 98078 11/03/00 101604 BARBIE JONES REIMB.SUPPLIES-JONES 010.4425.5255 5.36 159.53 98079 11/03/00 052416 SUSAN LINTNER CONF.FOR ASSIST-LINTNER 010.4201. 5501 10.00 10,00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 11/01/00 08:50 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98080 11/03/00 056182 MELLO & SON'S PUMPS & M REPR.WELL MOTOR 640.4712.5610 211,27 211.27 98081 11/03/00 102043 MID-STATE BANK FAIR OAKS AVE/VALLEY-RETENTION 350.5630.7001 3,244,02 98081 11/03/00 102043 MID-STATE BANK FAIR OAKS AVE/VALLEY-RETENTION 350.5631.7001 2,447,24 5,691.26 98082 11/03/00 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/SERVICE 220.4303.5601 301,18 301.18 98084 11/03/00 057096 MINER'S ACE HARDWARE PVC PIPE 010.4430.5605 5.24 98084 11/03/00 057096 MINER'S ACE HARDWARE COUPLER/ADAPTER 010.4420.5605 7.23 98084 11/03/00 057096 MINER'S ACE HARDWARE U BOLTS 220.4303.5613 1.49 98084 11/03/00 057096 MINER'S ACE HARDWARE COUPLER 010.4430.5605 54.71 98084 11/03/00 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4430.5605 9,01 98084 11/03/00 057096 MINER'S ACE HARDWARE FLARE CONNECTOR 010.4420.5605 4.44 98084 11/03/00 057096 MINER'S ACE HARDWARE PVC TEE/COUPLER 010.4420,5605 4,59 98084 11/03/00 057096 MINER'S ACE HARDWARE ELBOWS/PVC TEE 010.4420.5605 1. 74 98084 11/03/00 057096 MINER'S ACE HARDWARE WALL PLATE 010.4213.5604 2,49 98084 11/03/00 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 220.4303.5613 34.12 98084 11/03/00 057096 MINER'S ACE HARDWARE SCREW DRIVER/HAND TOOLS 010.4213.5604 12.52 98084 11/03/00 057096 MINER'S ACE HARDWARE PLIERS 010.4213.5604 18,76 98084 11/03/00 057096 MINER'S ACE HARDWARE AA BATTERIES 010.4420.5605 6,75 98084 11/03/00 057096 MINER'S ACE HARDWARE EPOXY/PAINT BRUSHES 640.4712.5610 41. 03 98084 11/03/00 057096 MINER'S ACE HARDWARE WEBSTER DUSTER/ANT SPRAY 640.4712,5255 13 .17 98084 11/03/00 057096 MINER'S ACE HARDWARE ELBOWS/PVC PIPE 010.4420.5605 3,15 98084 11/03/00 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 640.4712,5610 13.34 98084 11/03/00 057096 MINER'S ACE HARDWARE MISC.HAND TOOLS/DUCK TAPE 010.4420.5605 40.77 98084 11/03/00 057096 MINER'S ACE HARDWARE SIMPLE GREEN 612.4610,5610 16.08 98084 11/03/00 057096 MINER'S ACE HARDWARE SPRAY PAINT 220.4303.5613 21.40 98084 11/03/00 057096 MINER'S ACE HARDWARE FISH WIRE REEL 612.4610.5273 53.61 98084 11/03/00 057096 MINER'S ACE HARDWARE BULBS 010.4420.5605 8.56 98084 11/03/00 057096 MINER'S ACE HARDWARE LOCK WASHERS/BOLTS/NUTS 612,4610.5603 4,29 98084 11/03/00 057096 MINER'S ACE HARDWARE STRAP MATERIAL 612.4610.5603 4.02 382.51 98085 11/03/00 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4101.5201 116,25 98085 11/03/00 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4101.5201 4.02 98085 11/03/00 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4101. 5201 6.75 98085 11/03/00 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4212.5201 119.81 98085 11/03/00 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 101. 72 98085 11/03/00 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 32.38 98085 11/03/00 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 13.09- 367.84 98086 11/03/00 100090 NAT'L ARBOR DAY FOUNDAT NAT'L ARBOR DUES-HERNANDEZ 010.4421. 5503 15.00 15.00 98087 11/03/00 060880 NAT'L SEMINARS GROUP REGIS-KEVIN ROCHA 010.4420.5501 139,00 139.00 98088 11/03/00 101530 OUTDOOR CREATIONS,INC CONCRETE PICNIC TABLE-STROTHER 350.5506.7001 747.13 747.13 98089 11/03/00 102071 PACE BROS. CONSTRUCTION REF:L/SCAPE BOND-196 S.ALPINE 010.0000.2210 1,200,00 1,200.00 98090 11/03/00 063960 PACIFIC BELL MIS DATA LINE 473-0379 010.4140.5303 97,73 97.73 98091 11/03/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 967.64 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 11/01/00 08:50 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98091 11/03/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 210.32 98091 11/03/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 4,744.22 98091 11/03/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 801,21 98091 11/03/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 5,408,89 98091 11/03/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 217.4460.5355 7.29 98091 11/03/00 064194 PACIFIC GAS & ELECTRIC STREET LIGHT 010.4304.5402 11,907.18 24,046.75 98092 11/03/00 064258 PAGING NETWORK OF LA PAGING SVCS 010.4421. 5602 115.23 115.23 98093 11/03/00 067548 POOR RICHARD'S PRESS COPIES-CREEKSIDE PATH 350.5607.7001 75,32 75.32 98094 11/03/00 100192 SAN LUIS MAILING SVC UTILITY BILL MAILING-OCT 640.4710.5201 822.41 822.41 98095 11/03/00 077532 ALLEN SCHOFIELD ELECTRI R/R BALLAST-ELM ST REC 010.4213.5303 156,00 98095 11/03/00 077532 ALLEN SCHOFIELD ELECTRI RPR.WOMEN'S CLUB STAGE 010.4213.5303 65.00 98095 11/03/00 077532 ALLEN SCHOFIELD ELECTRI R/R LIGHT-CITY HALL 010.4213.5303 65,00 286.00 98096 11/03/00 101556 DIANE SHEELEY MEETING-SHEELEY 284.4103.5501 100.00 98096 11/03/00 101556 DIANE SHEELEY MEETING-SHEELEY 284.4103.5501 162.00 262.00 98097 11/03/00 101449 SIGNS OF SUCCESS,INC BRONZE PLAQUE 010.0000.2214 457.94 457.94 98098 11/03/00 102074 GARIN SINCLAIR REF:YOUTH B/BALL-MEYERS 010.0000.4613 45.00 45.00 98099 11/03/00 101176 SKILLPATH SEMINARS REGIS-SUSAN LINTNER 010.4201.5501 199,00 199.00 98100 11/03/00 080886 SOUTHERN AUTO SUPPLY CARPET MATS 220.4303.5601 26.80 26,80 98101 11/03/00 085878 TRANS-KING TRANSMISSION REBUILD TRANS-PW33 220.4303.5601 946.97 946.97 98102 11/03/00 086346 TROESH READY MIX ASPHALT/CONCRETE WASTE 220.4303.5307 156.63 98102 11/03/00 086346 TROESH READY MIX CONCRETE 350.5632.7001 373.56 530.19 98103 11/03/00 088084 UNITED GREEN MARK, INC. VALVE 010.4420.5605 49.87 98103 11/03/00 088084 UNITED GREEN MARK.INC, SPRINKLERS 010.4420.5605 14.97 98103 11/03/00 088084 UNITED GREEN MARK, INC. SPRINKLER PARTS 010.4420.5605 41. 49 98103 11/03/00 088084 UNITED GREEN MARK, INC. SPRINKLER REPAIR-C.B. 010.4420.5605 7.07 113,40 98104 11/03/00 087672 UNITED RENTALS RENTAL-PRESSURE WASHER 220.4303.5552 45.51 98104 11/03/00 087672 UNITED RENTALS RENTAL-LOG SPLITTER 220.4303.5552 47.40 98104 11/03/00 087672 UNITED RENTALS RENTAL-TRACTOR 010.4420.5552 128.52 221.43 98105 11/03/00 088826 PEGGY VALKO ART CLASSES-VALKO 010.4424.5351 341. 60 341. 60 98106 11/03/00 102007 VERIZON WIRELESS CELL PHONE-PKS SUPER 010.4421. 5602 15,55 98106 11/03/00 102007 VERIZON WIRELESS CELL PHONE-PKS/REC DIR 010.4421. 5602 20.76 98106 11/03/00 102007 VERIZON WIRELESS CELL PHONE-RDA 284.4103.5403 43,42 98106 11/03/00 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010,4430.5605 24,69 104.42 98107 11/03/00 090480 WAYNE'S TIRE REPL,TIRE 640.4712.5601 403,90 98107 11/03/00 090480 WAYNE'S TIRE TIRE 220.4303.5601 92.65 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 11/01/00 08:50 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98107 11/03/00 090480 WAYNE'S TIRE R&R TIRE REPAIR 010.4305.5601 26.16 522.71 98108 11/03/00 091026 WEST GROUP PAYMENT CTR. CA. CODES-CD ROM SUBSCRIPT 010.4003.5503 141. 57 141.57 98109 11/03/00 102070 WENDY WILLIAMS REF. YOUTH B/BALL-MATTAVICH 010.0000.4613 45,00 45.00 TOTAL CHECKS 120,061.12 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 11/01/00 08:50 VOUCHER/CHECK REGISTER FOR PERIOD 18 FUND TITLE AMOUNT 010 GENERAL FUND 27,861. 54 217 LANDSCAPE MAINTENANCE DISTRICT 7,29 220 STREETS FUND 2,271,11 284 REDEVELOPMENT AGENCY FUND 339,04 350 CAPITAL IMPROVEMENT FUND 79,386,15 612 SEWER FUND 1,457.25 640 WATER FUND 8,738.74 TOTAL 120,061.12 ATTACHMENT 3 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 10/13 TO 10/26/00 11/03/00 FUND 010 233,544.38 Salaries Full time 137,364.62 FUND 220 10,940.26 Salaries Part-Time 31,291.61 FUND 284 4,686.55 Salaries Over-Time 11,099.51 FUND 612 3,644.62 Holiday Pay 4,962.73 FUND 640 10,739.12 Sick Pay 8,365.39 263,554.93 Annual Leave Pay - Vacation Buyback - Vacation Pay 5,666.15 Comp Pay 6,686.02 Annual Leave Pay 2,426.96 PERS Retirement 14,964.29 Social Security 14,569.93 PARS Retirement 288.19 State Disability Ins. 464.23 Health Insurance 19,456.95 Dental Insurance 3,657.21 Vision Insurance 775.07 Life Insurance 536.90 Long Term Disability - Uniform Allowance - Car Allowance 400.00 Council Expense 375.00 Employee Assistance - Uniform Allowance 104.17 Motor Pay 100.00 Total: 263,554.93 ATTACHMENT 4 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 11/08/00 08:51 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 315 11/02/00 005616 CITY OF ARROYO GRANDE G.A.REIMB.10-26-00 P/R 011.0000.1015 199,110.80 199,110,80 316 11/06/00 084708 RICK TERBORCH INTL.CHIEFS CONF-TERBORCH 010.4201.5501 1,382.08 1,382.08 98122 11/10/00 000468 A T & T-L/DIST SVC. L/DIST FAX 010.4211.5403 21.17 21.17 98123 11/10/00 101558 AGENDA REFILL 2001 CALENDAR REFILL 010.4002,5201 13.00 13.00 98124 11/10/00 003120 AMERICAN INDUSTRIAL SUP GLOVES 010.4201.5272 41.18 98124 11/10/00 003120 AMERICAN INDUSTRIAL SUP SURVIVAIR CARTRIDGES/PREFILTER 010.4420.5255 270.27 311. 45 98125 11/10/00 003276 AMERICAN LASERTEK 4 CARTRIDGES 010,4201.5201 460 , 54 460 , 54 98126 11/10/00 100897 AMERICAN TEMPS RHINEHART SVCS-10/13 220.4303.5303 701,00 98126 11/10/00 100897 AMERICAN TEMPS PHINEHART SVCS-10/21 220.4303,5303 742,76 98126 11/10/00 100897 AMERICAN TEMPS RHINEHART SVCS-10/27 220,4303.5303 703,20 2,146.96 98127 11/10/00 004914 APEX SHARPENING WORKS PLUGS/FUEL FILTERS 220.4303.5603 47,73 47.73 98128 11/10/00 006006 ARROYO GRANDE FLOWER SH FLOWERS-PRYOR/SOUZA/O.BRIEN 010.4201.5504 171 . 06 171.06 98129 11/10/00 102050 AVAYA, INC. MERLIN PHONE SERVICE AGREE 010.4145.5403 28,16 28.16 98130 11/10/00 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 241. 22 241. 22 98131 11/10/00 101921 BATTERY ZONE 3 RADIUS BATTERIES 010.4201.5603 113.00 113.00 98132 11/10/00 012168 BOXX EXPRESS SHIPPING 640.4712.5610 28.81 98132 11/10/00 012168 BOXX EXPRESS SHIPPING 640.4712.5603 7.36 98132 11/10/00 012168 BOXX EXPRESS SHIPPING 010.4305.5255 12.46 98132 11/10/00 012168 BOXX EXPRESS UPS-OCT 010.4201.5201 37,46 86.09 98133 11/10/00 013026 BRISCO MILL & LUMBER HANDLE/SCREWS/DRILL BIT 010.4213.5604 43,99 98133 11/10/00 013026 BRISCO MILL & LUMBER PAINT 220.4303.5613 21.40 98133 11/10/00 013026 BRISCO MILL & LUMBER BATTERIES/SURGE PROTECTOR 010.4201. 5604 26.23 98133 11/10/00 013026 BRISCO MILL & LUMBER BOLTS/SCREEN 010.4213 .5604 17.03 98133 11/10/00 013026 BRISCO MILL & LUMBER SAND PAPER/PAINT/DUST MASK 010.4213.5604 55.62 164.27 98134 11/10/00 013572 BRUMIT DIESEL,INC ANTIFREEZE/NALCOOL 010.4211.5601 125.87 125.87 98135 11/10/00 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 124,59 98135 11/10/00 013806 BURKE AND PACE OF AG LUMBER 220.4303,5613 31. 23 98135 11/10/00 013806 BURKE AND PACE OF AG REDHEADS/NAILS/PLYWOOD 220.4303,5613 220.23 98135 11/10/00 013806 BURKE AND PACE OF AG LUMBER/REDHEADS 220.4303.5613 51. 34 98135 11/10/00 013 8 06 BURKE AND PACE OF AG LUMBER 220.4303.5613 85.05 512,44 98136 11/10/00 021940 C.COAST TAXI CAB SERVIC TAXI SVCS OCT.15-31 225.4553.5507 1,243,50 1,243,50 98137 11/10/00 014508 CALIF. APPLIED TECHNOLOG REPL,CABLE/CALIBRATE RADARS 010.4201.5603 120.00 120.00 98138 11/10/00 101283 CALIFORNIA ELECTRIC SUP LIGHT FIXTURE 010.4201,5604 142,64 142,64 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 11/08/00 08:51 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98139 11/10/00 019266 CALIFORNIA UNIFORM CTR, UNIFORMS-COSGROVES 010,4201.5255 79,37 98139 11/10/00 019266 CALIFORNIA UNIFORM CTR. UNIFORMS-MCBRIDE 010.4201.5255 317.46 396,83 98140 11/10/00 100842 CENTRAL & PACIFIC COAST OXYGEN H FILL 010,4211.5206 24,00 98140 11/10/00 100842 CENTRAL & PACIFIC COAST NON REBREATHING 02 MASK 010.4211.5206 23,04 47.04 98141 11/10/00 021918 CENTRAL COAST SUPPLY LINERS/GLOVES 220.4303.5613 89,77 89.77 98142 11/10/00 023088 CHERRY LANE NURSERY PRUNERS/SCABBARD 010.44,20.5605 79,33 98142 11/10/00 023088 CHERRY LANE NURSERY HAUNTED MAZE MATERIALS 010.4424.5252 299,07 378.40 98143 11/10/00 023322 CHRISTIANSON CHEVROLET REPL.MASTER CYLINDER 010.4212.5601 255,26 98143 11/10/00 023322 CHRISTIANSON CHEVROLET PRETEST FOR SMOG 010.4211.5601 32.50 98143 11/10/00 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER 010,4201.5601 31.03 98143 11/10/00 023322 CHRISTIANSON CHEVROLET ROTATE/LUBE/OIL 010.4201. 5601 81. 03 399.82 98144 11/10/00 077376 SUSAN SAXE- CLIFFORD PSYCH/VINCE JOHNSON 010.4201.5315 325.00 325.00 98145 11/10/00 102081 TJAARA COHO REF. PARK DEPOSIT-COHO 010.0000.4354 25.00 25,00 98146 11/10/00 101528 COMPUTERLAND COMPUTER SERVICE 010.4211.5201 285.00 285,00 98147 11/10/00 101779 CTE COMPUTER TRAINING C WORD 97 TRAINING-VENEMA 010.4140.5501 149 . 00 14 9.00 98148 11/10/00 026832 CUESTA EQUIPMENT CO METAL GAS CANS/FUNNELS 010,4430.5605 76.75 98148 11/10/00 026832 CUESTA EQUIPMENT CO GAS CANS 220.4303,5255 132.61 98148 11/10/00 026832 CUESTA EQUIPMENT CO STEEL TOE RUBBER BOOTS 220,4303.5255 17.16 98148 11/10/00 026832 CUESTA EQUIPMENT CO SAW/GASKETS/MEASURE TAPE 640.4712.5273 55.07 98148 11/10/00 026832 CUESTA EQUIPMENT CO RAIN GEAR 220.4303.5255 118.87 98148 11/10/00 026832 CUESTA EQUIPMENT CO RAIN GEAR 640.4712,5255 49.15 98148 11/10/00 026832 CUESTA EQUIPMENT CO WHEELS/BOLTS/WASHERS/NUTS 612.4610.5610 191. 62 98148 11/10/00 026832 CUESTA EQUIPMENT CO CR:WHEELS/BOLTS/NUTS 612.4610.5610 68.64- 98148 11/10/00 026832 CUESTA EQUIPMENT CO TOOLS 010.4420.5605 19.31 591. 90 98149 11/10/00 026988 CUMMINS-ALLISON CORP. SHREDDER MAINT.CONTRACT TO 11/ 010.4201. 5602 422.85 422,85 98150 11/10/00 027534 D.G.REPAIR TUNE UP 010.4201. 5601 220,16 98150 11/10/00 027534 D.G.REPAIR REPR.THERMOSTAT/HEAD SET 010.4201.5601 761.72 981.88 98151 11/10/00 028548 DAYS TAR INDUSTRIES STREET SWEEPING 612.4610.5303 5,351.61 5,351.61 98152 11/10/00 029484 DIESELRO INC. MUD FLAPS 010.4305.5601 10.88 10.88 98153 11/10/00 029796 DOOLEY ENTERPRISES,INC. AMMUNITION 010.4201. 5255 2,273.70 2,273.70 98154 11/10/00 102077 HOLLY EDWARDS REF:O/PAYMENT-EDWARDS 010.0000,4125 20.22 20.22 98155 11/10/00 032682 FAIR OAKS PHARMACY MEDICAL SUPPLIES 010.4211.5206 43.29 43.29 98156 11/10/00 033702 TERENCE FIBICH REIMB,COPIES-FIBICH 010.4211.5201 4,31 98156 11/10/00 033702 TERENCE FIBICH REIMB.GASOLINE-AFSS W/SHOP 010.4211.5501 5,00 9.31 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 11/08/00 08:51 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98157 11/10/00 102079 FIRE PROTECTION PUBLICA FIRE PUBLICATION 010.4211. 5501 120,00 120.00 98158 11/10/00 102084 FIRE SERVICE SPECIFlCAT FIRE HOSE 010,4211.6201 1,367.27 1,367.27 98159 11/10/00 036738 GALL'S INC ADAPTER 010.4201.5255 33,57 33.57 98160 11/10/00 037206 GIBBS INTERNATIONAL TRU CHECK AC SYSTEM/RECHARGE 010.4211.5601 98,36 98.36 98161 11/10/00 040130 HANSON CONCRETE PRODUCT ASPHALT 220.4303.5613 101. 02 101. 02 98162 11/10/00 102078 CHRIS HERRINGTON REF. WATER DEP-320 BETA CT 640.0000.2302 180.00 98162 11/10/00 102078 CHRIS HERRINGTON CLOSING BILL-320 BETA CT 640.0000.4751 45,63- 134.37 98163 11/10/00 102083 ICMA DISTRIBUTION CENTE FREIGHT-MUNICIPAL YEAR BOOK 010.4201.5201 6,16 6.16 98164 11/10/00 045474 INT'L INSTIT,MUNI.CLERK MUNICIPAL CLERK PUBLICATION 010.4002,5201 39,50 39.50 98165 11/10/00 101848 INVENSYS METERING SYSTE DRIVE SOCKETS 640.4712,5611 49.39 49.39 98166 11/10/00 046098 J C LANDSCAPING LANDSCAPE MAINT. 010,4420.5303 380,00 98166 11/10/00 046098 J C LANDSCAPING LANDSCAPE MAINT. 217.4460.5356 120.00 500,00 98167 11/10/00 101604 BARBIE JONES REIMB.SNACK SUPPLIES-JONES 010.4425.5259 10.65 98167 11/10/00 101604 BARBIE JONES REIMB.SUPPLIES-JONES 010.4425.5255 93.85 104,50 98168 11/10/00 100787 RACHEL JUNGCLAUS REF.PARK DEPOSIT-JUNGCLAUS 010.0000.4354 25.00 25.00 98169 11/10/00 048438 KEY TERMITE & PEST CONT QTLY PEST CONTROL SVCS 010.4201.5604 40.00 40.00 98170 11/10/00 050894 LAWSON PRODUCTS,INC, MISC. PARTS-VEHICLES 010.4211.5601 537,08 98170 11/10/00 050894 LAWSON PRODUCTS,INC, MISC.PARTS-YEHICLES 010.4211.5601 516.02 1,053,10 98171 11/10/00 051168 LEAGUE OF CALIFORNIA CI REGIS-FIBICH/STEFFAN/WHITNEY 010.4211.5501 1,050.00 1,050.00 98172 11/10/00 052182 LIFE ASSIST,INC. GLOVES 010.4211.5272 100.28 100.28 98173 11/10/00 053118 LUCIA MAR UN.SCH.DIST. GYM CHARGES-V/BALL CLASSES 010.4424.5251 72,00 72.00 98174 11/10/00 102076 CHERYL LUNGREEN REF:CHILDREN IN MOTION-LUNGREE 010.0000.4602 12.50 12.50 98175 11/10/00 053274 LYON & CARMEL PROF. LEGAL SYCS-OCT 010.4003.5304 11,605.05 11,605.05 98176 11/10/00 101478 ANGEL MANUEL REF. PARK DEPOSIT-MANUEL 010,0000.4354 25.00 25.00 98177 11/10/00 055458 LAW OFFICES OF MAYER & REVIEW PUBLIC RECORDS ACT 010.4201. 5303 70.00 70.00 98178 11/10/00 053820 MC CARTHY STEEL INC ANGLE IRON 612.4610,5610 41. 28 41. 28 98179 11/10/00 101252 MCI WORLDCOM CALLING CARD CHARGES 010.4211.5403 3,11 3.11 98180 11/10/00 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201.5608 105.38 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 11/08/00 08:51 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98180 11/10/00 056628 MID STATE BANK-MASTERCA TRAINING EXPENSES 010.4201.5501 138,69 98180 11/10/00 056628 MID STATE BANK-MASTERCA ORAL BOARD EXPENSES 010,4201.5501 38,03 98180 11/10/00 056628 MID STATE BANK-MASTERCA OFFICE SUPPLIES 010.4201.5201 198.11 98180 11/10/00 056628 MID STATE BANK-MASTERCA PUBLICATIONS 010.4201.5255 12.00 98180 11/10/00 056628 MID STATE BANK-MASTERCA TAPES FOR RECORDER 010.4201.5201 267,92 98180 11/10/00 056628 MID STATE BANK-MASTERCA CAR DETAIL 010.4201.5601 159.95 92 0 . 08 98181 11/10/00 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/TRANS.SVC 010.4201.5601 206.60 98181 11/10/00 056394 MIDAS MUFFLER & BRAKE CALIPERS/DISC HARDWARE 010.4201.5601 725.20 98181 11/10/00 056394 MIDAS MUFFLER & BRAKE WINDOW SWITCH/SHOCKS 010.4201.5601 329.17 98181 11/10/00 056394 MIDAS MUFFLER & BRAKE ALIGN/BALL JOINTS 010.4201,5601 241.75 98181 11/10/00 056394 MIDAS MUFFLER & BRAKE CR:DISC HARDWARE KIT 010.4201.5601 18.53- 1,484.19 98182 11/10/00 056940 MIER BROS. CONCRETE 010.4420.5605 84,94 98182 11/10/00 056940 MIER BROS. CONCRETE SLURRY 640.4712.5610 102.32 98182 11/10/00 056940 MIER BROS. CONCRETE 640.4712.5610 92,66 279,92 98183 11/10/00 057096 MINER'S ACE HARDWARE CAUTION SIGNS 220.4303.5613 7.95 98183 11/10/00 057096 MINER'S ACE HARDWARE BLDG. MATERIALS 220.4303,5613 16,08 98183 11/10/00 057096 MINER'S ACE HARDWARE SPRAY PAINT 612.4610.5603 25.68 98183 11/10/00 057096 MINER'S ACE HARDWARE BUCKET TOOL TRAYS 220.4303.5255 24.39 98183 11/10/00 057096 MINER'S ACE HARDWARE CHEMDRY STAIN 010.4211,5255 6.21 98183 11/10/00 057096 MINER'S ACE HARDWARE HOSE REEL 010.4211.5601 30,02 98183 11/10/00 057096 MINER'S ACE HARDWARE SANDINGDISC/TIEDOWN 640.4712.5255 48.94 98183 11/10/00 057096 MINER'S ACE HARDWARE BULBS/LAMPS 640.4712.5604 16.07 98183 11/10/00 057096 MINER'S ACE HARDWARE SPONGES/BALL VALVE/PIPE WRAP 640.4712.5610 34.13 98183 11/10/00 057096 MINER'S ACE HARDWARE PIPE/ADAPTERS/NIPPLES 010.4420.5605 13 ,43 222.90 98184 11/10/00 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 53.70 53.70 98185 11/10/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 226.20 98185 11/10/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 23.54 98185 11/10/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 23.54 98185 11/10/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 64.00 98185 11/10/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 33.80 98185 11/10/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 88,80 98185 11/10/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 72,00 98185 11/10/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 29.60 98185 11/10/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 39,75 98185 11/10/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 39.34 640.57 98186 11/10/00 061814 NOBLE SAW,INC, POWER BLOWER 010.4420.5603 20,00 98186 11/10/00 061814 NOBLE SAW, INC. REPR.SHAFT TRIMMER 010.4420.5603 105,47 98186 11/10/00 061814 NOBLE SAW, INC. CHAIN SAW CHAINS 010.4420.5603 133.72 98186 11/10/00 061814 NOBLE SAW,INC. CORONA LOPPER HANDLE 010.4420.5603 20.26 98186 11/10/00 061814 NOBLE SAW,INC. WEED HEAD ASSY 010.4430.5605 39.23 98186 11/10/00 061814 NOBLE SAW,INC. REPR.MOWER 010.4420.5603 33.09 98186 11/10/00 061814 NOBLE SAW,INC, REPR.WEEDEATER 010.4420.5603 26,83 378.60 98187 11/10/00 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 32.71 32.71 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 11/08/00 08:51 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98188 11/10/00 062322 ONE HOUR PHOTO PLUS PHOTO PROCESSING 010.4201. 5255 12.83 98188 11/10/00 062322 ONE HOUR PHOTO PLUS COLOR PRINTS/FILM 220.4303.5255 10.92 23.75 98189 11/10/00 101665 ONEMAIN.COM ONEMAIN,COM INTERNET SVC 010.4140.5607 46.90 46,90 98190 11/10/00 063960 PACIFIC BELL PHONE 473-2198 010.4145.5403 101.57 98190 11/10/00 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 914,27 98190 11/10/00 063960 PACIFIC BELL PHONE 473-5141 010.4145.5403 266.26 98190 11/10/00 063960 PACIFIC BELL PHONE 489-6944 010.4201. 5403 140,53 1,422.63 98191 11/10/00 065598 DOUG PERRIN REIMB.YOUTH B/BALL SUPPLIES 010.4426.6201 40,45 40.45 98192 11/10/00 101555 PET PICK-UPS 2 CASES PET PICK-UPS 010.4420.5605 380.10 380.10 98193 11/10/00 066924 PLAQUE SHAQUE DIAPER DERBY TROPHIES 010.4424.5252 40,22 40.22 98194 11/10/00 072638 S & L SAFETY PRODUCTS SHOP TOWELS 220.4303.5255 50,02 98194 11/10/00 072638 S & L SAFETY PRODUCTS SHOP TOWELS 612,4610,5255 50.01 98194 11/10/00 072638 S & L SAFETY PRODUCTS SHOP TOWELS 640.4712.5255 50.01 150.04 98195 11/10/00 072852 SAFETY KLEEN CORP, PART WASHER SVC.AGREEMENT 010.4305.5303 99.15 99.15 98196 11/10/00 076830 SANTA MARIA TIRE INC. REPR.TIRE 010.4211.5601 59.88 59.88 98197 11/10/00 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211.5608 88.87 98197 11/10/00 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,511,05 1,599,92 98198 11/10/00 102082 TOM SENNET REF.C/B.DEP-SENNET 010.0000.2206 250.00 98198 11/10/00 102082 TOM SENNET REF. RENT/NON RESIDENT-SENNET 010.0000.4353 300,00 550.00 98199 11/10/00 080340 SNAP-ON TOOLS CORP ADAPTOR/PLIERS/DIAG.CUTTER 010.4305,5273 67.04 67.04 98200 11/10/00 080886 SOUTHERN AUTO SUPPLY FUEL CAN 010.4305.5603 4,28 98200 11/10/00 080886 SOUTHERN AUTO SUPPLY BRAKE FLUID 010.4420.5601 5.56 98200 11/10/00 080886 SOUTHERN AUTO SUPPLY AIR FILTER 010,4420.5603 16.60 98200 11/10/00 080886 SOUTHERN AUTO SUPPLY ZIP WAX 010.4211.5601 5.35 98200 11/10/00 080886 SOUTHERN AUTO SUPPLY CHAIN LUBE 010.4201.5601 4.27 98200 11/10/00 080886 SOUTHERN AUTO SUPPLY EXACT FIT WIPE 010.4201.5601 9,92 98200 11/10/00 080886 SOUTHERN AUTO SUPPLY TIRE CEMENT 010.4305.5255 31. 53 98200 11/10/00 080886 SOUTHERN AUTO SUPPLY BRASS AIR MANIFOLD 010.4305.5603 74,21 98200 11/10/00 080886 SOUTHERN AUTO SUPPLY CR:BRASS MANIFOLD 010.4305.5603 11.47- 98200 11/10/00 080886 SOUTHERN AUTO SUPPLY PORTABLE AIR TANK 010.4305.5255 57.90 198.15 98201 11/10/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 86.92 98201 11/10/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 56.99 143,91 98202 11/10/00 082328 STERLING COMMUNICATIONS INSTL.LIGHT BAR/STROBES 220.4303.5601 360,00 98202 11/10/00 082328 STERLING COMMUNICATIONS LIGHT STICK CONTROL HEAD 220.4303.5601 433,44 98202 11/10/00 082328 STERLING COMMUNICATIONS STROBE OUTLET /STROBE LIGHT 220.4303.5601 407,99 98202 11/10/00 082328 STERLING COMMUNICATIONS MICROPHONE 010.4201.5606 93,85 98202 11/10/00 082328 STERLING COMMUNICATIONS SERVICE AGREEMENT-12/20 010.4201. 5606 995.00 2,290.28 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 11/08/00 08:51 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98203 11/10/00 082836 STREATOR PIPE & SUPPLY REBAR 220.4303.5613 16.34 98203 11/10/00 082836 STREATOR PIPE & SUPPLY ELL 612,4610.5610 2.07 98203 11/10/00 082836 STREATOR PIPE & SUPPLY SEWER PIPE/FITTINGS 612.4610,5610 27,89 98203 11/10/00 082836 STREATOR PIPE & SUPPLY PIPE TAPE/CUTTING BLADES 640.4712.5610 70,69 116.99 98204 11/10/00 101932 STUDENT TRANSPORATION BUS TRANS-HOLLOWAYS 010.4425.5303 65.00 65.00 98205 11/10/00 083382 SUPERIOR QUALITY COPIER REMOVE PAPER JAM 010.4130.5602 85.00 85.00 98206 11/10/00 083850 TANKS UNLIMITED HYDRO TEST 010.4211.5303 95.00 95.00 98207 11/10/00 084278 TEE'S PLUS CA CONF,CHARGE-TEES 010.4201.5504 10.00 98207 11/10/00 084278 TEE'S PLUS DAREN GRAD,T'S 010,4201,5504 1,070,60 98207 11/10/00 084278 TEE'S PLUS RAINBOW T' S 010.4201.5504 125.90 1,206,50 98208 11/10/00 084804 TEXAS REFINERY CORP. CONCRETE MAGI PATCH 220.4303.5613 496.03 496 ' 03 98209 11/10/00 101169 THOMAS MFG,CO.INC. GRILL 350.5506.7001 387.87 387.87 98210 11/10/00 085956 TREADWAY GRAPHICS CLOCK/FLYING DISK/BALLS 010.4201. 5504 157,68 157.68 98211 11/10/00 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 380.21 98211 11/10/00 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 145.96 526.17 98212 11/10/00 086346 TROESH READY MIX CONCRETE 350.5632.7001 422.30 422.30 98213 11/10/00 087242 ULTRA-CHEM, INC BIO-MATIC 010.4213.5604 335.35 335.35 98214 11/10/00 087672 UNITED RENTALS SAFETY GLASSES 612.4610.5255 4.30 98214 11/10/00 087672 UNITED RENTALS PROPANE 220.4303.5601 47.31 51. 61 98215 11/10/00 088842 VALLEY AUTO SERVICE REPR.TIRE 010.4211.5601 12,00 98215 11/10/00 088842 VALLEY AUTO SERVICE REPR.TIRE 010.4420,5603 22,65 34.65 98216 11/10/00 102007 VERIZON WIRELESS CELL PHONE-F. CHIEF 010.4211.5403 16.93 98216 11/10/00 102007 VERIZON WIRELESS CELL PHONE-ENG 1 010.4211.5403 20.24 98216 11/10/00 102007 VERIZON WIRELESS PD CELL PHONES 010.4201.5403 51.09 98216 11/10/00 102007 VERIZON WIRELESS PD CELL PHONES 010.4201.5403 19,04 98216 11/10/00 102007 VERIZON WIRELESS PD CELL PHONES 010.4201.5403 15.99 98216 11/10/00 102007 VERIZON WIRELESS PD CELL PHONES 010.4201.5403 19.04 98216 11/10/00 102007 VERIZON WIRELESS PD CELL PHONES 010.4201.5403 16,38 98216 11/10/00 102007 VERIZON WIRELESS PD CELL PHONES 010.4201.5403 17.16 98216 11/10/00 102007 VERIZON WIRELESS PD CELL PHONES 010.4201.5403 27.10 98216 11/10/00 102007 VERIZON WIRELESS PD PATROL CAR CELL PHONES 010.4201.5403 304,98 98216 11/10/00 102007 VERIZON WIRELESS CELL PHONE-ASST. CHIEF 010.4211.5403 16.44 524.39 98217 11/10/00 101866 VERIZON WIRELESS MESSAG PAGERS SVC 010.4211.5403 76.74 76.74 98218 11/10/00 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4201.5601 185,19 98218 11/10/00 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4201. 5601 63.54 98218 11/10/00 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010,4201,5601 31.41 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 11/08/00 08:51 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 98218 11/10/00 090480 WAYNE'S TIRE LUBE/OIL/FILTERS/ROTATE 640.4712.5601 78,48 358.62 98219 11/10/00 102085 WILDFIRE FIRE HOSE 010.4211.6201 2,602.38 2,602,38 98220 11/10/00 093366 JAMES F. WRIGHT HOLSTER/DOUBLE MAG POUCH 010,4201.5255 552.00 552.00 98221 11/10/00 093522 XEROX CORPORATION COPIER MAINT 010.4301.5602 123.00 123,00 TOTAL CHECKS 254,237.31 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8 11/08/00 08:51 VOUCHER/CHECK REGISTER FOR PERIOD 18 FUND TITLE AMOUNT 010 GENERAL FUND 40,838,84 011 PAYROLL CLEARING FUND 199,110,80 217 LANDSCAPE MAINTENANCE DISTRICT 120.00 220 STREETS FUND 5,284.63 225 TRANSPORTATION FUND 1,243.50 350 CAPITAL IMPROVEMENT FUND 810.17 612 SEWER FUND 5,683,16 640 WATER FUND 1,146.21 TOTAL 254,237,31 8.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ SUBJECT: CASH FLOW ANAL YSIS/APPROV AL OF INTERFUND ADVANCES FROM THE WATER FACILITY FUND DATE: NOVEMBER 28, 2000 RECOMMENDATION: It is recommended the City Council: . Accept the September and October cash reports, . Approve the interfund advances of $390,437 (September) and $654,836 (October) from the Water Facility Fund to cover cash deficits in other funds as of September 30,2000 and October 31,2000. FUNDING: No outside funding is required. Attachment A - Cash Balance/lnterfund Advance Report for September 30,2000. B - Cash Balance/lnterfund Advance Report for October 31,2000. ATTACHMENT A CITY OF ARROYO GRANDE CASH BALANCE / INTERFUND ADVANCE REPORT At September 30, 2000 Balance at Recommended Revised Fund 9/30/00 Advances Balance 010 General Fund (54,970) 54,970 0 210 Fire Protection Impact Fees 8,662 8,662 212 Police Protection Impact Fees 1,554 1,554 213 Park Development 215,026 215,026 214 Park Improvement 3,058 3,058 215 Recreation Community Center 176 176 217 Landscape Maintenance 23,487 23,487 220 Street (Gas Tax) Fund 82,716 82,716 222 Traffic Signalization 465,913 465,913 223 Traffic Circulation 404,381 404,381 224 Transportation Facility Impact 1,598,483 1,598,483 225 Transportation 56,425 56,425 226 Water Neutralization Impact 42,520 42,520 230 Construction Tax 193,067 193,067 231 Drainage Facility 10,447 10,447 232 In-Lieu Affordable Housing 22,212 22,212 241 Lopez Facility Fund 402,519 402,519 271 State COPS Block Grant Fund 112,657 112,657 272 Calif. Law Enf. Technology Grant 111,030 111,030 274 Federal Universal Hiring Grant (12,477) 12,477 0 278 99-00 Fed Local Law Enforcement Grant 9,758 9,758 284 Redevelopment Agency (96,939) 96,939 0 285 Redevelopment Set Aside 12,760 12,760 350 Capital Projects (225,416) 225,416 0 612 Sewer Fund (635) 635 0 634 Sewer Facility 62,799 62,799 640 Water Fund 2,121,543 2,121,543 641 Lopez 658,414 658,414 642 Water Facility 1,478,532 (390,437) 1,088,095 751 Downtown Parking 28,6 I 9 28,6 I 9 760 Sanitation District Fund 77,115 77,115 Total City Wide Cash 7,813,436 0 7,813,436 THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER OF THE CITY OF ARROYO GRANDE AS OF SEPTEMBER 30, 2000. ATTACHMENT B CITY OF ARROYO GRANDE CASH BALANCE / INTERFUND ADVANCE REPORT At October 31, 2000 Balance at Recommended Revised Fund 10/31/00 Advances Balance 010 General Fund 144,086 144,086 210 Fire Protection Impact Fees 14,672 14,672 212 Police Protection Impact Fees 2,378 2,378 213 Park Development 232,138 232,138 214 Park Improvement 6,148 6,148 215 Recreation Community Center 355 355 217 Landscape Maintenance 23,613 23,613 220 Street (Gas Tax) Fund 113,759 113,759 222 Traffic Signalization 476,760 476,760 223 Traffic Circulation 420,204 420,204 224 Transportation Facility Impact 1,629,452 1,629,452 225 Transportation 37,596 37,596 226 Water Neutralization Impact 45,190 45,190 230 Construction Tax 202,435 202,435 231 Drainage Facility 10,611 10,611 232 In-Lieu Affordable Housing 53,569 53,569 241 Lopez Facility Fund 435,596 435,596 271 State COPS Block Grant Fund 113,402 113,402 272 Calif. Law Enf. Technology Grant 111,613 111,613 274 Federal Universal Hiring Grant 45 45 277 98-99 Fed Local Law Enforcement Grant 102 102 278 99-00 Fed Local Law Enforcement Grant 9,914 9,914 284 Redevelopment Agency (130,337) 130,337 0 285 Redevelopment Set Aside 12,959 12,959 350 Capital Projects (524,499) 524,499 0 612 Sewer Fund 21 ,244 21,244 634 Sewer Facility 67,497 67,497 640 Water Fund 2,221,504 2,221,504 641 Lopez 745,219 745,219 642 Water Facility 1,508,537 (654,836) 853,701 751 Downtown Parking 29,020 29,020 760 Sanitation District Fund 97,111 97, III Total City Wide Cash 8,131,893 0 8,131,893 THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER OF THE CITY OF ARROYO GRANDE AS OF OCTOBER 31, 2000. ~~,~ nda K. Snodgrass Director of Financial Services 8.c. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 24, 2000 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 6:34 P.M. Mayor Pro Tem Ferrara, Council Members Runels and Dickens, City Manager Adams, Community Development Director McCants and City Attorney Carmel were present. Council Member Tolley arrived at the meeting at 6:41 p.m. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matter: (a) CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Initiation of litiaation pursuant to Government Code Section. 54956.9(c) involvinq one (1) potential case. 3. CLOSED SESSION ANNOUNCEMENTS: Mayor Lady announced that there was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 7:12 P.M. to the regular City Council meeting of October 24, 2000. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services/Deputy City Clerk MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 24,2000 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:16 p.m. 2. ROLL CALL City Council: X Mayor Lady X Mayor Pro Tem Ferrara X Council Member Runels X Council Member Tolley X Council Member Dickens Staff Present: ~nterim City Manager/Chief of Police ~City Attorney ~Director of Administrative Services _Director of Building and Fire ~Director of Community Development _Director of Economic Development ~Director of Public Works _Director of Parks and Recreation ~Director of Financial Services ~Associate Planner ~Assistant Planner 3. FLAG SALUTE Boy Scout Troop 234 led the flag salute. 4. INVOCATION Rabbi Norman Mendel, Congregation Beth David, San Luis Obispo, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Proclamation - Red Ribbon Celebration Week Clemencia Figueroa, representing the County of San Luis Obispo Drug and Alcohol Services, accepted the Proclamation. CITY COUNCIL MINUTES OCTOBER 24, 2000 5.b. Proclamation - Erosion Control Month Ella Honeycutt accepted the Proclamation declaring October 2000 as Erosion Control Month and submitted to the Council a copy of a document entitled "The Cover Up Story - A Soil Resource Management Guide for Central Coast Counties" . 6. AGENDA REVIEW None. 6.a. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Dickens moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. PUBLIC HEARING 7.a. AMENDED CONDITIONAL USE PERMIT CASE NO. 00-004 TO PLACE A 960 SQUARE FOOT MODULAR BUILDING ON THE NEW HOPE CHURCH PROPERTY, LOCATED AT 900 OAK PARK BLVD.. FOR THE ROYAL OAKS CHRISTIAN SCHOOL Associate Planner Heffernon highlighted the staff report. She explained that the applicant was proposing a second amendment to the original Conditional Use Permit to place a modular building on the east side of the property to provide additional classroom space for the Royal Oaks Christian School. She stated that the temporary classroom would allow the school to keep the number of students down in the existing classes and would not exceed the maximum occupancy originally imposed by the City. Staff recommended the Council adopt a Resolution approving Amended Conditional Use Permit Case No. 00-004 subject to the conditions of approval. Mayor Pro Tem Ferrara asked if the school was moving forward with plans for a permanent structure, and whether the proposed modular classroom would provide seating only or if any other amenities such as restrooms would be required. Associate Planner Heffernon replied that the applicant had not yet submitted plans for a permanent structure, and the proposal was for a modular building to provide classroom space only. Mayor Lady opened the Public Hearing. Patty Clarkson, Principal/Administrator, spoke on behalf of New Hope Church. She stated there was not a long-range plan at this time. She explained that the modular classroom would provide additional space for the existing enrollment of students. She said there were adequate restroom facilities on site to accommodate the additional building. 2 CITY COUNCIL MINUTES OCTOBER 24, 2000 Hearing no further public comments, Mayor Lady closed the Public Hearing. Following Council comments supporting the project, Council Member Tolley moved to adopt a Resolution approving Amended Conditional Use Permit Case No. 00-004, thereby amending Conditional Use Permit 84-368, applied for by the New Hope Church, located at 900 North Oak Park Blvd. Council Members Runels seconded the motion. - Voice Vote L Roll Call Vote Ave Lady Ave Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 7.b. APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY - DE GROOT ENTERPRISES. DBA FIVE CITIES TAXI SERVICE Director of Administrative Services Wetmore highlighted the staff .report. She explained that an application for a Certificate of Public Convenience and Necessity was received from Mr. Dutch De Groot to operate a taxicab service called Five Cities Taxi Service within the City. She explained that Mr. De Groot currently owns and operates Solvang Taxi and Santa Maria Valley taxi companies. She stated the Council must conduct a public hearing and determine if there is a public need or convenience that requires another taxicab service in the City. Council Member Runels asked if the applicant could provide taxi service for the senior program. Director Wetmore responded that the applicant would have to approach the South County Area Transit Board of Directors in order to provide a proposal for the Senior Taxi program. Council Member Tolley asked if the community could support an additional taxi service. Chief of Police TerBorch replied that the population in the South County could support the operation of at least two cab companies. Mayor Pro Tem Ferrara asked about the status of Mr. Goldenberg's request to operate a taxi service called Beach Cities Cab Company, which was approved by the Council in June. 3 CITY COUNCIL MINUTES OCTOBER 24, 2000 Director Wetmore stated that Mr. Goldenberg had not yet complied with all of the conditions and requirements required for issuance of the Certificate. City Attorney Carmel explained that if the Council approved Mr. De Groot's application, the City would have three taxi service providers unless or until one or more did not comply with any of the conditions of approval. Mayor Lady opened the Public Hearing. Mr. De Groot, applicant, stated he receives a lot of calls for service from the South County area. He stated he proposed to open an office in Grover Beach as a central location to operate Five Cities Taxi Service. Hearing no further public comments, Mayor Lady closed the Public Hearing. Following Council comments supporting the proposal and encouraging the applicant to consider looking into the Senior Taxi Program, Council Member Dickens moved to adopt a Resolution granting a Certificate of Public Convenience and Necessity to Five Cities Taxi Service for the operation of a taxicab service within the City limits contingent upon full and total compliance with all conditions and requirements of Title 5, Chapter 10 "Taxicabs" of the Arroyo Grande Municipal Code. Mayor Pro Tem Ferrara seconded the motion. - Voice Vote K- Roll Call Vote Aye Lady Aye Ferrara Aye Runels Ave Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 7.c. PROPOSED ORDINANCE AMENDING PORTIONS OF TITLE 9 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING SECOND RESIDENTIAL DWELLING UNITS Assistant Planner McClish highlighted the staff report. She stated that the Council had directed staff to review and revise portions of the Development Code regarding second residential dwelling units. She said changes to the existing ordinance include clarification of conditional use permit requirements; expanded property development standards, and the inclusion of five findings specific to the approval of second residential units. Staff recommended the introduction of the proposed Ordinance by title only amending portions of Title 9 of the Municipal Code regarding second residential dwelling units. 4 ,-- CITY COUNCIL MINUTES OCTOBER 24, 2000 Council Member Dickens commented on the minimum lot size standards for attached second dwelling units and asked if there were any examples in the City that had an attached second unit on a 7,200 square foot parcel. Assistant Planner McClish responded that she could not think of a specific location; however, 7,200 square feet was only the minimum size. Council Member Dickens referred to the parking standards and asked why the City could not mandate covered parking. Assistant Planner McClish responded that the provisions for parking were based on State law relating to second residential units and there was no requirement for covered parking. City Attorney Carmel read the section of State law that applies to parking requirements for second residential units. Further Council and staff discussion included clarification on parking requirements; clarification about the Deed Restriction requirement; issues related to utility meters, specifically with regard to water meters; whether the City could impose stricter interpretation of State law if the City had suitable findings; the difficulty of making appropriate findings that would support covered parking spaces; and how the maximum square footage of second residential units was determined. Council Member Dickens requested that "water meter" be included Section C.12. of the ordinance which addresses Utility Meters. Council Member Tolley stated that he did not support Finding #5 in the proposed ordinance, and that the maximum square footage of a second residential unit should be increased. Mayor Lady opened the Public Hearing. Dave Robasciotti, 178 S. Elm, asked if this proposal would jeopardize future rezoning in any areas within the City. He stated that on S. Elm there are homes, senior residences, and apartments, yet the area is zoned single-family. He said there are large lots that could be developed further in the future. City Attorney Carmel responded that it did not affect any ability to rezone. Gary Young, 2850 Mesa Alta Lane, stated that the average size of a garage was 480 square feet. He stated he built a second unit on his property that was located in the County and he was allowed to build up to 1,200 square feet. He said that further discussion about increasing the maximum square footage for second dwelling units within the City deserves consideration. 5 CITY COUNCIL MINUTES OCTOBER 24, 2000 John Keen, 298 N. Elm, applauded the Council for revising the ordinance. He said the Planning Commission held extensive discussion regarding the issue with regard to parking. He spoke in favor of keeping the maximum square footage of second residential units as proposed and that second residential units should be restricted for use as granny units. Hearing no further public comments, Mayor Lady closed the Public Hearing. Council Member Tolley stated that the General Plan calls for the building of second residential units and it was an opportunity to provide affordable housing in the City. He suggested a compromise on the square footage by increasing it to 1,000 square feet; said he was opposed to Finding #5 as it provided an easy way to deny such projects; and was opposed to #11 - Deed Restriction - which requires the owner to occupy one of the units. He stated he did not support the Ordinance in its current form. Council Member Runels stated he was opposed to Finding #5 in the ordinance. Council Member Dickens stated he supported the wording of the ordinance. He commented that there was a need to maintain restrictions on second residential units to maintain the quality of neighborhoods. He stated that a 640 square foot unit seemed small; however, it seemed appropriate for an attached second residential dwelling unit. He stated that he would support the ordinance with the minor amendment to C.12. to add water meter to the language. He also supported the requirement for a Conditional Use Permit prior to issuance of a building permit. Mayor Pro Tem Ferrara stated he did not support second units being used as rental units. He said it creates additional density; traffic, water, and other infrastructure burdens. He said he would like to take a second look at the City's Housing Element and look at the wording for support of second dwelling units, particularly in the area of affordable housing. He said he didn't believe this was a viable way to provide affordable housing. He commented on D.5. of the ordinance and said this Finding provided prudent, reasonable criteria. He said issues of public safety and nuisance should be considered. He commented that the text of the ordinance as it relates to parking is the best the City can do based on State law. He supported the ordinance as written. Mayor Lady spoke in support of the ordinance. Council Member Dickens moved to introduce an Ordinance amending portions of Title 9 of the Municipal Code regarding Second Residential Dwelling Units, with a modification to Section C.12., Utility Meters, to add water meter to the language. Mayor Pro Tem Ferrara seconded the motion. - Voice Vote LRolI Call Vote 6 CITY COUNCIL MINUTES OCTOBER 24, 2000 Aye Lady Aye Ferrara No Runels No Tolley Aye Dickens There being 3 A YES and 2 NOES, the motion is hereby declared to be passed. 8. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS None. 9. CONSENT AGENDA Council Member Runels moved and Council Member Dickens seconded the motion to approve Consent Agenda Items 9.a. through 9.h., with the recommended courses of action. a. Cash Disbursement Ratification. Approved. b. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Approved. c. Minutes of Regular City Council Meeting/Special Planning Commission Meeting of October 10, 2000. Approved. d. 2000 San Luis Obispo County Plays It Safe (SLOCOPS) Grant. Adopted Resolution No. 3490. e. Fair Oaks AvenuelTally Ho Road Overlay Project, Project No. 2000-3, Progress Payment No.3. Approved. f. Spring 2000 Pavement Management Project, Project No. 2000-5, Progess Payment No.2 and Notice of Completion. Approved. g. Technical Amendment to the Consultant Services Agreement Between the City of Arroyo Grande and John L. Wallace & Associates. Approved. h. Lopez Dam Improvement Bond Documents. Approved. - Voice Vote LRolI Call Vote Ave Lady Aye Ferrara Aye Runels Aye Tolley Ave Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS 7 CITY COUNCIL MINUTES OCTOBER 24, 2000 10.a. REVISION TO THE SEWER AREA CHARGE Director of Public Works Spagnolo highlighted the staff report. He explained that several issues were raised at a previous Council meeting regarding the effect of open space easements on the City's sewer area charge. He said there was a request from the developer of the Village Glen Tract 2265 project to exclude the open space easements over lots 37-40 from the sewer area charge. He explained that because the final map had been approved and recorded for Tract 2265, any future changes to the sewer area charge would not be applicable for Tract 2265. Director Spagnolo explained how changes have occurred over the years in the method of calculating sewer area charges. Staff recommended the' Council authorize the City Manager to execute a Consultant Services Agreement to revise the sewer area charge and to specifically address open space easements; authorize an appropriation of $8,500 from the Sewer Facility Fund and add the Sewer Area Charge Update to the Capital Improvement Program. Council Member Dickens asked for clarification stating that it was his understanding that at the August 8th meeting, Council direction was to move forward with charging the reduced sewer area fees for the open space areas as requested by the applicant for Tract 2265. Director Spagnolo responded that it was agreed to move forward with the first 36 lots in the Tract and that lots 37-40 which include a large area of open space were in question. He stated his understanding of the direction was to go back and review the ordinance as it pertained to the open space areas and bring a recommendation back to Council. He explained that the area of the Village Glen project in question was unique in that it consisted of large lots, which are mostly open space with a small buildable area. Most projects have a separate lot entirely dedicated as open space; separate open space lots are not subject to the sewer area charge. There was extensive discussion regarding the methodology for calculating the sewer area charge. City Manager Adams clarified the current methodology by which fees are calculated and the direction to staff to review and revise this methodology so that it did not provide a disincentive for the dedication of open space. He said that most cities currently charge the fee on a per unit basis, which more accurately defines the impact on the sewer system. He explained that a per unit charge methodology would not help the Village Glen project. There was discussion on whether staff could find a model ordinance which could be used in-lieu of hiring a consultant. Mayor Lady opened up the discussion for public comment. Gary Young, 2815 Mesa Alta Lane, stated his project consisted of 41 lots on 60 acres and reviewed a chronology of the project. He stated that in March he had submitted a letter to the Public Works Department asking for clarification on the sewer connection fees required on open space areas within Tract 2265 and read it 8 CITY COUNCIL MINUTES OCTOBER 24, 2000 into the record. He stated that on March 23rd, he received a letter from the City in response and read portions of it into the record. On June 7th, he said the South County Sanitation District Board approved an exemption of fees on the deed restricted open space. He explained that a document was recorded that should the City Council undo the deed restriction and allow the development of the property, the sewer annexation fees would then be due at their current level. On June 29th, he stated another letter was sent to the Director of Public Works requesting a reduction of the sewer fees prior to map recordation. He stated that on August 8th, staff recommended the Council provide direction to staff regarding the amount of the sewer area fees to be paid for Tract 2265. He stated at that time, staff supported a reduction of fees and recommended that Village Glen Homes pay $59,481.95 in fees based on the requirements of the ordinance. He requested clarification from the Council on this issue on the fees that need to be paid. Hearing no further public comments, Mayor Lady brought the issue back to the Council for discussion. Council Member Dickens stated that the issue of revising the ordinance to charge sewer fees on a per unit basis rather than an area charge makes sense. He stated that on August 8th, he understood that staff was directed to apply the $59,481.95 sewer charge which reflected a 37% reduction. He stated he would agree that the sewer area fee should not be applied to deed restricted open space areas. He stated that Council should clarify for the applicant the direction that was given at the August 8th meeting, as well as determine what action is required to update the City's sewer area charge ordinance to reflect a unit charge. City Attorney Carmel clarified that staff's recommendation on August 8th was to follow the reduction allowed pursuant to Section 6-6.408(b) of the ordinance; however, there was a provision in the ordinance which inhibited the Council's ability to allow the reduction. This provision requires the Council to find that a lot qualifies for subdivision into five or more lots in order to qualify for a fee reduction. He explained that the concern was being able to make that finding on an open space lot which is restricted for at least 30 years. He stated that although the final map had been recorded for Tract 2265, staff believes that the Code provides a way to achieve a reduction in the fees. Following further discussion, Council Member Dickens moved to authorize the City Manager to execute a Consultant Services Agreement to revise the sewer area charge based on a per unit cost; authorize an appropriation of $8,500 from the Sewer Facility Fund and add the Sewer Unit Area Charge Update to the Capital Improvement Program; and approve the applicant's request to exclude the deed restricted open space area on lots 37-40 in Tract 2265 from the sewer area charge. Council Member Runels seconded the motion. _Voice Vote -XRolI Call Vote 9 CITY COUNCIL MINUTES OCTOBER 24, 2000 Aye Lady Ave Ferrara Ave Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. COUNCIL MEMBER TOLLEY LEFT THE MEETING AT 9:30 P.M. 10.b. TERMINATION OF CONSULTANT SERVICES AGREEMENT WITH ENVICOM CORPORATION City Manager Adams highlighted the staff report. Staff recommended the Council authorize and direct the City Manager to terminate the existing Consultant Services Agreement with Envicom to prepare the update of the City's General Plan. Mayor Lady opened the discussion for public comment, and upon hearing no comments, brought the issue back to Council for consideration. Mayor Pro Tem Ferrara moved to authorize and direct the City Manager to terminate the existing Consultant Services Agreement with Envicom to prepare the update of the City's General Plan and to move forward with staff's recommendation to acquire an in-house consultant to finish the remainder of work on the City's General Plan. Council Member Runels seconded the motion. - Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 11. NEW BUSINESS None. 10 CITY COUNCIL MINUTES OCTOBER 24, 2000 12. CITY COUNCIL REPORTS: a. MAYOR MICHAEL LADY (1 ) South San Luis Obispo County Sanitation District (SSLOCSD). Finalized the request for the deferment of the sewer connection fees for the South County Performing Arts Center; Received another application for brine disposal for consideration; Finalized agreement with Cellular One to place antennas on one of the tanks at the Sanitation District; Considered reclassification of mechanics positions; and Received presentation of the FY 1999-00 Audit. (2) Other. None. b. MAYOR PRO TEM TONY M. FERRARA (1 ) Integrated Waste Management Authority Board (IWMA). Met on September 13th; Discussed concerns about maintaining the recycling diversion rate and concerns about construction and demolition waste impacting the county-wide diversion rate; APCD gave IWMA a grant from Unocal to be spent to serve Avila or rural Arroyo Grande; IWMA bought a natural gas garbage truck to service the area in order to satisfy the criteria within the grant; Reviewed and provided model ordinance to City Manager for construction and demolition waste recycling. (2) Economic Vitality Corporation (EVC). Approved Economic Vitality Corporation's Economic Development Strategic Plan. (3) Air Pollution Control District (APCD). Met September 27th; Discussion held regarding a planning tool that the Energy Commission has developed which is an urban planning tool that uses energy efficiency as a measure to evaluate land use, design of neighborhoods, the proximity of housing to jobs, managing transportation facilities, etc. The Energy Commission has brought the model to San Luis Obispo County to launch a pilot project. The Board was concerned about funding issues so it took action to approve funding on a contingency basis. (4) Other. None. c. COUNCIL MEMBER THOMAS A. RUNELS (1 ) Zone 3 Water Advisory Board. Reported that the water line hook up for the Village Centre is scheduled to occur right before or right after Thanksgiving. (2) County Water Resources Advisory Committee (WRAC). No report. (3) Other. Reported that the trial has been delayed in the Santa Maria Valley water litigation case; and the Lopez Dam Remediation Contract has not been awarded yet. 11 CITY COUNCIL MINUTES OCTOBER 24, 2000 d. COUNCIL MEMBER STEVE TOLLEY (1 ) Long-Range Planning Committee. No report. (2) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A). No report. (3) Other. None. e. COUNCIL MEMBER JIM DICKENS (1 ) South Coun~ Area Transit (SCAT). No report; next meeting is December 13t . (2) Economic Development Committee/Chamber of Commerce. No report. (3) Community Recreation Center Subcommittee. Met September 27th; Guest speaker from the Cal Poly Architecture Department addressed the Subcommittee and has committed to have students begin creating conceptual designs; an instructor from the City and Regional Planning Department would also like to assist the Subcommittee in developing a survey to be administered by the students to help identify the amenities that the community desires. Also reported that the Chamber of Commerce has put together a draft proposal to allow the South County Regional Center to be used one day a week by the seniors. 19th; (4) Economic Opportunity Commission (EOC). Met October Reviewed grant applications; Reported on the scope of services that are provided through the EOC; EOC services twelve counties within the State. Some of the services/programs that EOC provides within the City include the Halcyon Migrant Head Start program; Las Lomas State Migrant Program; the Childcare Resource Connection Food program; an PG&E Energy program for low-income applicants; and the Health Service Clinic on S. Halcyon. Met September 28th; (5) South County Youth Coalition. Presented conceptual ideas of the Recreation Center. (6) Other. None. 13. COUNCIL COMMUNICATIONS Mayor Lady reported that the Council had received a request regarding a Sister- City relationship with a jurisdiction located in Japan. Following discussion and Council consensus, Mayor Lady directed the City Manager to investigate what would be involved in forming a Sister-City relationship with Japan and report back to the Council. Council Member Dickens referred to a request the Council received from Joseph Morales, an Arroyo Grande student, requesting funding to assist in the costs of participating in a President Classroom seminar in Washington D.C. Following Council discussion about how to fund this request and associated concerns with future requests, Mayor Lady directed the City Manager to speak with the Arroyo Grande High School principal and provide the Council with additional information or alternatives regarding the request. 12 CITY COUNCIL MINUTES OCTOBER 24, 2000 14. STAFF COMMUNICATIONS City Manager Adams reported that a draft Construction and Demolition Recycling Ordinance had been completed by staff and was sent to the Chamber of Commerce for review. Mayor Pro Tem Ferrara commented that the model Ordinance that was provided by the Integrated Waste Management Authority had been reviewed by members of the Building Industry Association. He requested that the City Manager inform the Chamber of Commerce of this fact. 15. ADJOURNMENT Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously to adjourn the meeting. Time: 10:12 p.m. MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 13 MINUTES REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY TUESDAY, NOVEMBER 14, 2000 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: Redevelopment Aaency: X Mayor Lady X Chair Lady X Mayor Pro Tem Ferrara X Vice Chair Ferrara X Council Member Runels X Board Member Runels X Council Member Tolley X Board Member Tolley X Council Member Dickens X Board Member Dickens Staff Present: 1L-City Manager 1L-Chief of Police 1L-City Attorney 1L-Director of Administrative Services _Director of Building and Fire X-Director of Community Development _Director of Economic Development X-Director of Public Works X-Director of Parks, Recreation, and Facilities X-Director of Financial Services 3. FLAG SALUTE Members of Cub Scout, Den 1, Pack 13 led the flag salute. 4. INVOCATION Pastor George Lepper, Peace Lutheran Church, Arroyo Grande, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 6.a. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. PUBLIC HEARINGS: None. 8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS None. 9. CONSENT AGENDA Council Member Tolley requested that Item 9.d. be pulled from the Consent Agenda for a separate roll call vote. Council Member Runels requested that Item 9.e., Appointment to the Citizens' Transportation Advisory Committee (CT AC), be pulled for discussion. Council Member Runels asked if there were a term limit for serving on CT AC. Mayor Lady responded that it was typically a two-year appointment. Council Member Runels moved to approve Consent Agenda Items 9.a. through 9.i., with the exception of Items 9.d. and 9.e., with the recommended courses of action. Council Member Tolley seconded the motion. a. Cash Disbursement Ratification. Approved. b. Statement of Investment Deposits. Approved. c. Rejection of Claim Against City - M. Pacheco. Rejected Claim. f. Authorization to Solicit Bids for the Fair Oaks AvenueNalley Road Traffic Signal, Project No. PW-2000-7. Approved. g. Award of Contract for the Scenic Creekside Walk Through the Historic Village of Arroyo Grande - Phase II, Project No. PW-2000-3. Approved. h. Award of Contract for the City Hall Re-Roofing Project. Approved. i. Traffic Way Bridge Barrier Rail Replacement Project. Approved. - Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Ave Tolley Ave Dickens There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed. 2 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 9.d. Adoption of Ordinance Amending Title 9 of the Arrovo Grande Municipal Code Regarding Second Residential Dwelling Units. Council Member Runels moved to approve Consent Agenda Item 9.d., with the recommended course of action. Council Member Dickens seconded the motion. City Attorney Carmel read the title of the Ordinance for the record. Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels No Tolley Aye Dickens There being 4 A YES and 1 NO, the motion is hereby declared to be passed. 9.e. Appointment to the Citizens' Transportation Advisory Committee. Council Member Dickens moved to approve the appointment of Kirk Scott to the Citizens' Transportation Advisory Committee. Mayor Pro Tem Ferrara seconded the motion. Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS 10.a. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH ROB STRONG FOR THE GENERAL PLAN UPDATE Community Development Director McCants highlighted the staff report. Staff recommended the Council approve a Consultant Services Agreement with Rob Strong for the completion of the General Plan Update. Council Member Tolley referred to Mr. Strong's proposal, Tasks #5 and #7, relating to the coordination of work with Higgins & Associates, and asked if this would require paying Higgins & Associates more money. 3 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 Director McCants responded that this work was already included in the contract between the City and Higgins & Associates. He stated that the funds have been appropriated for the Higgins & Associates contract; however, the work has not yet been completed and they have not yet been paid. Council Member Runels asked if there would be sufficient funding to complete the work within the parameters of the original budget. Director McCants responded yes. Mayor Pro Tem Ferrara referred to the staff report and asked questions regarding the funding for the General Plan Update and the Higgins & Associates contract to prepare an update of the Circulation Element and Traffic Model. He commented there would be an estimated savings of about $37,000. He asked what was involved in Mr. Strong's proposed estimate of $20,000 to allow for contingencies. Director McCants responded that Mr. Strong conservatively estimated $20,000 if the process required a more elaborate public input and hearing process or if there was a need for specialized consulting during the preparation of the Environmental Impact Report. Mayor Pro Tem Ferrara asked if the cost for the Environmental Impact Report was going to be completed by Mr. Strong's firm. Director McCants replied that the contract of $67,500 includes the completion of the Environmental Impact Report. Mayor Lady opened up the discussion for public comment. Fielding Sten-Larsen, 4315 Huasna Road, stated he was a Boy Scout and he was working on his Communications Merit Badge and Eagle Scout status. He asked questions regarding the General Plan Update process. Rob Strong, Strong Planning Services, stated he was looking forward to being of service to the City. He stated he had discussed the work plan and proposal with the City Manager and Community Development Director. He said he had reviewed the work products of the previous consultant and stated that his proposed schedule for completion of the project is realistic. He stated his recommendation to staff for contingencies were related to technical studies that may come out of the scoping of the integrated Environmental Impact Report; to notify all adjacent and responsible agencies; and for any additional studies that may be needed. Council Member Dickens asked Mr. Strong about his relevant background experience. Mr. Strong gave a brief overview of his planning experience and background. 4 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 Mayor Pro Tem Ferrara asked Mr. Strong for his impressions on work that has been done to date on the General Plan. Mr. Strong replied that he has not fully evaluated the work products to date; however, he has met with the Traffic Consultant and has reviewed the draft Land Use Element and maps. He stated the City Council has given excellent direction for the completion of the General Plan. Mayor Pro Tem Ferrara asked if Mr. Strong had the opportunity to review the results of the community survey. Mr. Strong responded that he had. Hearing no further public comments, Mayor Lady brought the issue back to the Council for consideration. Council Member Tolley moved to approve a Consultant Services Agreement with Rob Strong to complete the General Plan Update. Council Member Runels seconded the motion. Mayor Pro Tem Ferrara requested that Mr. Strong or staff provide copies of progress memorandums and budget updates to the Council as part of the work plan. - Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Ave Runels Ave Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10.b. EAST GRAND AVENUE CORRIDOR DESIGN OVERLAYS Community Development Director McCants highlighted the staff report. He explained that a design overlay for East Grand Avenue was being proposed. He reviewed the recommended separate overlays for three distinct segments of East Grand Avenue to be referred to as "The Gateway", "The Midway", and "The Highway" and suggested that processing and timing priorities be assigned to each segment. Staff recommended the highest priority be given to the segment between Elm Street and Oak Park Boulevard ("The Gateway"). Director McCants stated that the services of an urban design consultant were also recommended to provide graphics and input regarding design concepts. He estimated the cost of a consultant would be approximately $10,000 which could be accommodated from the savings anticipated from completing the General Plan Update in-house. 5 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 Staff recommended the Council consider and approve the process for developing design overlays for East Grand Avenue. Council Member Tolley referred to the statement in the staff report that the reallocation of staff resources to this activity might cause a delay in the completion of other projects. He asked what other projects would experience a delay. Director McCants replied that due to the small Community Development Department staff, it was possible that routine projects could be deferred in order to work on the design overlay project. There was extensive discussion regarding the definition of "higher end retail use"; the challenge in making portions of East Grand Avenue pedestrian friendly; potential modifications to the roadway, such as the use of pavers as a means for pedestrian crossing and to slow traffic; and the benefits of delaying Phase III of the Grand Avenue reconstruction project in order to coordinate the street improvements with the overlay project. Director McCants clarified that the design overlay process would include an initial phase which would focus on the entire length of East Grand Avenue. Council discussion focused on the importance of obtaining public input from both business and property owners; concerns about the need for and cost of an urban design consultant; and a suggestion that initial design concepts be researched. Director McCants commented he believed the public and the Council would benefit from and the design overlay process enhanced by conceptual graphic representations that City staff would not be able to provide. City Manager Adams clarified that most of the work would be done in-house; however, the graphics would be necessary to present the concepts to see what Grand Avenue might look like and to have someone with a high level of expertise in designing downtown area to share ideas. Mayor Pro Tem Ferrara asked if the funding for the Grand Avenue Phase III improvement project would have to be reallocated to other projects identified by the Council and spent this year. Director Spagnolo responded that the funds set aside for the Grand Avenue Phase III project are from several sources, including Federal funds. He said the funds are not in jeopardy if the project is delayed a year. There was further discussion about how to attract and retain retail businesses in the area; consideration of mixed-use zoning; seeking input from business and property owners before spending money on conceptual designs; and concerns 6 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 about existing businesses becoming non-conforming due to the adoption of an overlay district. Mayor Lady opened up the discussion for public comment. Fielding Sten-Larsen, 4315 Huasna Road, stated that he frequently runs on Grand Avenue and he feels it is safe for pedestrians. He spoke of the unsafe condition of Branch Mill Road and suggested that money be spent in other areas of the City that need improvements. Nan Fowler, 630 Cerro Vista Circle, encouraged the Council to solicit input from the business owners on East Grand Avenue in a workshop format. Heather Jensen, Arroyo Grande Chamber of Commerce Executive Director, spoke of the importance of having informal discussions with and seeking input from business owners. She commented on the retail industry and suggested that the Council keep in mind the median income in this area when focusing on types of retail uses. Tom Murray, Arroyo Grande resident, agreed that the business community must be involved in the process. He said there are a lot of smaller lots that need to be used efficiently. He encouraged looking at standards in other cities specifically regarding public parking concepts. He encouraged the expansion of mixed use zoning, and looking pedestrian friendly and safe sidewalks. Howard Mankins, 200 Hillcrest Drive, encouraged the City's partnership with business owners. He supported the suggestion of meeting with the owners as a starting point in order to get their support. Roger Moss, Pacific Bridge Commercial Real Estate, 170 Grand Avenue, stated for the record that one of his clients is Investec Real Estate which operates most of the shopping centers in San Luis Obispo County. He supported the idea that the City should be a steward in analyzing and planning for the future of the Grand Avenue corridor. He suggested that money should be spent now to begin an analysis to determine what the Grand Avenue corridor should be rather than what it will look like. He spoke of his experience leasing retail space in the community. He stated that for this effort to work, it needed to be done in conjunction with the neighboring cities. He spoke of the success of the current stores in the Five Cities Center and yet commented on how difficult it was to finish leasing the Center. Hearing no further comments, Mayor Lady brought the discussion back to Council. Council Member Dickens remarked that this concept was initiated primarily based on comments from the citizen surveys. He stated the survey results showed support for development of a common architectural theme, more pedestrian 7 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 oriented development and improvements for more attractive shopping. He stated that some of the recent proposals coming before the City were not meeting the vision or expectations of the community. He said the design overlay proposed by staff was a potential solution which could be used as a tool to assist in orderly citizen supported development. He indicated that the need to obtain and consider public input was critical to the success of the proposed overlay district. Council Member Runels stated the City needed to take the proposal forward slowly and be very thorough so that the City does not put people out of business. Council Member Tolley stated the Planning Commission and City Council need some guidelines for Grand Avenue; however, he was concerned about putting too many restrictions on property owners. He suggested taking the process slow and conducting workshops first before spending money on conceptual designs. Mayor Pro Tem Ferrara spoke about the creation and adoption of the Economic Development Strategy and how projects have come forth that have challenged the objective of the Strategy. He supported the need to look at the regional influence and supported conducting workshops, researching similar projects in other communities, and pursuing options that are less costly. Mayor Lady spoke of the Berry Gardens project, now in its initial stages of development, that will affect the vision of Grand Avenue and the good timing of this process to create an overlay of development standards for Grand Avenue. He strongly supported the participation of business owners in the process. Council Member Tolley suggested that the Chamber of Commerce conduct an initial forum to start the process to get feedback from the public, before spending money on creating conceptual designs and standards for Grand Avenue. Mayor Lady asked Heather Jensen if she would be favorable to this idea. Heather Jensen replied that she would agree to coordinate the initial effort with assistance from staff. Mayor Pro Tem Ferrara emphasized the importance of beginning the public input process by reviewing the results of the previous citizen survey which reflected a strong support for development of a common architectural theme, more pedestrian oriented development, and improvements for attractive shopping. He suggested including as discussion points what these survey results mean and what it will look like on Grand Avenue; and also look at what businesses are and are not successful in the City and why. There was further discussion about how to initiate the process, and how to prioritize the identified segments of Grand Avenue. Council agreed that "The Gateway" portion had the most potential for change and should be the first priority. Council directed staff to work with the Chamber of Commerce to develop 8 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 plans for an initial workshop to obtain public input before proceeding with design concepts. Based on the input received, initial concepts will be finalized and staff would come back at a later date to the Council with a more detailed funding request on any work proposed to be contracted. Staff was further directed to ensure that a series of workshops were conducted in order to obtain public input from business owners, property owners, and the community at-large. 10.c. APPROVAL OF THE BRISCO ROAD-HALCYON ROAD/ROUTE 101 PROJECT STUDY REPORT (PSR) Director of Public Works Spagnolo highlighted the staff report. He explained that the PSR incorporates all the input received from the Council, the public, and the project development team. He stated six alternatives were investigated which includes a new alternative to connect West Branch Street to the northbound on- ramp at Grand Avenue. He said information in the report includes the scope of the proposed alternatives, the estimated project costs, the projected traffic volumes, and the roadway geometrics for each configuration. Mayor Pro TemFerrara asked if Caltrans had accelerated their timeline, as they were scheduled to consider the PSR for final approval tomorrow. He asked if Caltrans would accept additional input at this time, which might modify the scope of the PSR in terms of its regional influence. Director Spagnolo responded that the City was trying to meet Caltrans' timelines in order to make the funding cycle. Wendy Tkacheff, Dokken Engineering, stated that information could be added; however, there would be another opportunity during the Project Report and environmental document stage to refine or add alternatives, or to select a preferred alternative. She explained the main purpose of the PSR is to set the basic scope, schedule, and budget for the project. Mayor Lady opened up the discussion for public comment. Howard Mankins, 200 Hillcrest, commented on the PSR, including concerns about the closing of any freeway ramps; favoring street overcrossings; opposing the placement of a wall around the cemetery; suggestion of extending and connecting Montego to EI Camino Real; and the feasibility of a third lane from Halcyon to Grand Avenue. Joe Rye, SLOCOG representative, spoke about the funding cycle; commended work of City staff to meet the CTC deadline; and reviewed the stages of the approval process for the project. Hearing no further comments, Mayor Lady brought the discussion back to the Council. 9 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 Council Member Dickens stated there is no mention of what the County is doing with their PSR in conjunction with Halcyon/Route 1. He said that project is connected with what the City is doing and spoke about growth in the surrounding County areas which will affect the City's circulation. He suggested minor modifications to the wording in the PSR that more clearly identifies the regional need for the improvements resulting from development in the County, as follows: 1) On page 1, paragraph 2, ending the first sentence with II ...and to better facilitate projected regional circulation. "; 2) On page 5, Need & Purpose, ending the first sentence with "within and adiacent to the City of Arroyo Grande."; 3) On page 2, adding a paragraph which states II San Luis Obispo County is conducting a connecting project study report for proposed roadway improvements within the Halcyon Road/State Route 1 corridor. These road segment improvements are warranted due to significant area development and regional circulation needs. Evaluation will be made regarding the most feasible route to upgrade and the various alternatives for improving either Halcyon Road or State Route 1. The project development team consists of the Consultant (Dokken Engineering), staff from the County of San Luis Obispo, City of Arroyo Grande, SLOCOG, and Caltrans. To date, the South County Development Impact Fees has anticipated the need for improvements in this corridor and has scheduled over one million dollars in capital improvements. II Council concurred with incorporating Council Member Dickens' comments into the document and encouragement that public meetings be held later on to explain the alternatives in the PSR. Council Member Tolley moved to approve the Brisco Road-Halcyon Road/Route 101 Project Study Report (PSR) as modified. Council Member Runels seconded the motion. - Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Ave Runels Ave Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11. NEW BUSINESS 11.a. PROPOSED ORDINANCE AMENDING CHAPTER 3. TITLE 10 OF THE ARROYO GRANDE MUNICIPAL CODE - COMMUNITY TREE PROGRAM Director of Parks, Recreation, and Facilities Hernandez highlighted the staff report. He stated the Parks and Recreation Commission reviewed the Community 10 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 Tree Program Ordinance and recommended minor changes to Sections 10-3.06 and 10-3.09 of the Ordinance. Council Member Runels asked if the modification requiring an arborist for tree pruning pertained to private property. Director Hernandez responded it addressed requiring an arborist for tree pruning on public property only. Mayor Pro Tem Ferrara asked what the intent was in deleting inspection of Landmark trees on an annual basis. Director Hernandez stated that due to staff limitations, inspections have been conducted on an as-needed basis. Mayor Pro Tem Ferrara asked if the City ever does an inventory of the Landmark trees. Director Hernandez replied that an inventory has not been done in about five or six years. Mayor Pro Tem Ferrara stated there should be a system in place to check on Landmark trees. Council Member Tolley asked whether the City could get a volunteer to perform the inspections. Director Hernandez stated this would be an option and there was also a member of his staff currently in the process of obtaining an arborist certificate. Mayor Pro Tem Ferrara suggested creating a template of tree inspection guidelines and considering the use of a Cal Poly intern to perform the work. Director Hernandez agreed he would check into it. Mayor Pro Tem Ferrara suggested a modification of Section 10-3.06(g) to require inspections of Landmark trees every two years. Council concurred with incorporating the suggested modification. Mayor Pro Tem Ferrara moved to introduce an Ordinance by title only amending Section 10-3.06 and Section 10-3.09 of Title 10 of the Municipal Code regarding the Community Tree Program, with a modification to Section 10-3.06(g) to read "The Director shall cause the physical inspection and'inventory of all Landmark trees every two years, to determine their condition and presence, and he/she shall report his/her findings publicly to the City Council, the Parks and Recreation Commission, and the Planning Commission, via the City Manager." Council Member Dickens seconded the motion. 11 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 - Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Ave Tolley Ave Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11.b. FISCAL YEAR 2000-01 FIRST QUARTER BUDGET STATUS REPORT Financial Services Director Snodgrass highlighted the staff report. Mayor Pro Tem Ferrara referred to page 14 and asked questions regarding the $231,500 reduction to the Fund Balance due to City infrastructure improvements coming from the fund balance of the General Fund. Director Snodgrass explained that over the last three years, the City has been using Fund Balance, or surplus revenues, to fund infrastructure improvements. She explained the capital improvement transfers that were completed last year were a carry over of a series of capital projects involving street repairs that began almost three years ago. Mayor Pro Tem Ferrara referred to page 17 and asked questions about the Redevelopment Agency. He asked when the City was coming forth with a strategy for redevelopment. City Manager Adams responded that staff would be presenting a strategy concerning redevelopment early next year and would be tied into the mid-year budget report. Mayor Lady referred to page 7 and asked questions regarding sales and use tax. Director Snodgrass explained the comparison of sales and use tax between the current fiscal year and prior fiscal year and explained the shift of revenues based on an accounting adjustment recommended by the City's auditors. There was further discussion regarding redevelopment and the receipt of future tax increments. 12 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 Council/Board Member Runels moved to 1) Approve Carryover Appropriations as detailed in Schedule B; 2) Approve detailed budget adjustments and recommendations as shown in Schedule B; and 3) Approve Schedules A through F included in the First Quarter Status Report. Council/Board Member Tolley seconded the motion. - Voice Vote L Roll Call Vote Citv Council Aye Lady Ave Ferrara Ave Runels Aye Tolley Aye Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. Redevelopment Aaency Aye Chair Lady Ave Vice-Chair Ferrara Aye Board Member Runels Aye Board Member Tolley Aye Board Member Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 12. COUNCIL COMMUNICATIONS Council Member Tolley recommended the City Council appoint a new representative to the SLOCOG/SLORT A Board of Directors on December 4, 2000 when the new Council takes office, as there is a SLOCOG meeting scheduled for December 5th. Mayor Pro Tem Ferrara asked about the status of the proposed ordinance regulating minimum square footage for commercial buildings. City Attorney Carmel responded that a draft ordinance has been prepared and will be forthcoming to the City Council within the next month. 13. STAFF COMMUNICATIONS None. 14. ADJOURNMENT Council Member Dickens moved, Council Member Runels seconded, and the motion passed unanimously to adjourn the meeting. 13 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES NOVEMBER 14, 2000 Time: 10:00 p.m. MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 14 MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS, RECREATION AN~ FACILITIES Jv-- KERRY McCANTS, DIRECTOR COMMUNITY DEVELOPMENT I SUBJECT: CONCEPTUAL APPROVAL OF THE SALE OF A PORTION OF LAND WITHIN THE PROPOSED RANCHO GRANDE PARK SITE DATE: NOVEMBER 28, 2000 RECOMMENDATION: It is recommended City Council conceptually approve the rezoning and sale of three potential lots adjacent to Collado Corte in order to fund a portion of the construction of Rancho Grande Park (the "Park"). FUNDING: Currently, the Park Development Fund balance is $143,500 with approximately $63,500 earmarked for development of Rancho Grande Park Plans and $80,000 for lights at Don Roberts Field. Park Development Funds due in fiscal year 2000-2001 are estimated at $335,000, with an additional $61,500 in the Tree Fees for new plantings. In addition, the City of Arroyo Grande will be receiving approximately $148,000 in Proposition 12 funds in early 2001. Finally, the City has received approximately $2,000 in donations through the Adopt a BenchlTablelTree Program. Total projected funds available for Park Development as of July 1,2001 is approximately $585,500. This amount does not include any funds that may be acquired through potential grant sources or other community donations. Estimated construction cost for full build out is $1,200,000 (Attachment 1). Due to current General Fund status, the use of General Fund monies to offset project costs is not an option at this time. SUMMARY: Project Expenditures $1,200,000 wlo contingencies Revenue Sources: Park Development Funds (as of 7/1/01) $373,500 Tree Fund $ 61,500 Proposition 12 funds $148,000 Miscellaneous Donations $ 2,000 Total Funds for Project $585,000 Project Shortfall $615.000 Revenues anticipated from Potential sale of 3 lots $525,000 Revised project shortfall $90.000 DISCUSSION: On February 23, 1999, the City Council adopted a schematic plan for the development of Rancho Grande Park (Attachment 2). In addition, approximately two acres adjacent to Collado Corte were set aside for possible division and sale as residential lots. An initial appraisal was conducted February 16, 1999 for these lots with revenues generated from their sale estimated to be $470,000 (Attachment 3). Due to increases in property values since the initial appraisal, it is estimated that the sale of these lots would exceed $525,000. In addition, the possible shortfall of $90,000 could be offset with funding requests to State or County agencies. Also, it may be possible that Saturn of Santa Maria may fund the construction of the basketball court, which is estimated to cost $50,000. A cost savings of approximately $43,000 would be realized due to the elimination of meadow hydroseeding and soil amendments for the area proposed for sale. The Parks and Recreation Commission unanimously recommended this proposal at the meeting held on November 15, 2000. The current construction documents for the Park reflect development on eight acres, with meadow hydroseed proposed for the area being proposed for sale. When the schematic plan was adopted by the City Council, it was with the intent that the Council would reserve the option to explore the possible sale of lots to fund a portion of development of the park at a later date. RRM Design was awarded the bid for drafting the construction documents for the Park. The design team, Parks, Recreation and Facilities Director and Public Works staff have met on three occasions to address issues associated with the design of the Park. The plans are being designed to allow for phased construction over a three-year period of time. Phasing is required due to the limited funds currently on hand. Based on current funds available, construction may begin as soon as the spring of 2001. Should additional funds be made available, full construction will begin sooner. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve the Commission's recommendation for conceptual approval; - Modify recommendation to include modifying land sales proposal to sell smaller number of lots and pursuing alternative sources of funds. This would delay the project and there are no assurances that funds would be guaranteed. Alternative sources of funding may include possible grants, funding from the State Legislature and possibly the County. - Reject the Commission's recommendation and keep all 10 acres. Due to limitation of City funds, this option would result in limiting the scope of work to minimal site improvements with no restrooms, no site furnishings and no play equipment. Staff would also continue to explore the possibility of alternative funding sources to complete the project; - Provide direction to staff. Attachments - Attachment 1 Preliminary Construction Budget Attachment 2 Schematic Plan of Rancho Grande Park Attachment 3 Appraisal Estimate Attachment 4 Letter from Fabbian L. Detweiler Attachment 5 Letter from Maurice F. Philips Attachment 1 Rancho Grande Park August 30, 2000 Preliminary Estimate of Probable Costs Complete Build-out RRM Design Group Item Description Quantity Unit Unit Price Amount Fixed Costs Mobilization I LS $ 1,000.00 $ 1,000.00 Construction Area and Traffic Control Devices I LS $ 1,000.00 $ 1,000.00 OSHA Requirements I LS $ 700.00 $ 700.00 Earthwork Balanced Cut & Fill 18000 CY $ 4.50 $ 81,000.00 Clear and Grub, Minor Earthwork 8 AC $ 1,200.00 $ 9,600.00 Access Road! Parking 3" Thick A.C. over 8" Class II Agg, Base 33,333 SF $ 2.00 $ 66,666.00 Striping 52 EA $ 20.00 $ 1,040.00 6" Concrete Curb 1,035 LF $ 10.00 $ 10,350.00 Drainage Slope Drain 90 LF $ 30.00 $ 2,700,00 Site Utilities Sewer Line 640 LF $ 20.00 $ 12,800.00 6" Water Main 700 $ 20.00 $ 14,000,00 Fire Hydrant I EA $ 2,700,00 $ 2,700,00 Park Buildings & Structures Picnic Pavillion I LS Picnic Pavillion Concrete Slab 400 SF 5.00 $ 2,000.00 Pre-Manufactured Restroom Building I LS 60,000.00 $ 60,000.00 Restroom Concrete Slab 700 SF 5.00 $ 3,500.00 Arbor 900 SF 15.00 $ 13,500.00 Arbor Slab (Color Concrete Paving) 1,005 SF $ 15.00 $ 15,075.00 Basketball Court I LS $ 50,000.00 $ 50,000.00 Volleyball Court I LS $ 8,500.00 $ 8,500.00 Horse shoe Pit 2 EA $ 2,500.00 $ 5,000,00 Landscape Construction Improvements Mobilization I LS $ 1,000.00 $ 1,000.00 Construction Area and Traffic Control Devices I LS $ 1,000.00 $ 1,000.00 OSHA Requirements I LS $ 700.00 $ 700.00 Clear and Grub, Minor Earthwork I LS $ 5,000.00 $ 5,000.00 Concrete Walks 25,175 SF $ 5.00 $ 125,875.00 Concrete Bench & Picnic Table Pads 1,115 SF $ 5.00 $ 5,575.00 CMU Barbaque I LS $ 5,000.00 $ 5,000.00 Sand Fill Play Area 8,420 SF $ 1.40 $ 11,788,00 Play Equipment I LS $ 62,000.00 $ 62,000.00 Rubberized Surfacing 2,400 SF $ 15.00 $ 36,000.00 Boulder Placement I LS $300 $ 300.00 Rock Rip Rap I TN $100 $ 100,00 Page 1 012 Site Furnishings Park Bench II EA $ 750.00 $ 8,250,00 Picnic Tables, 8' 16 EA $ 1,740.00 $ 27,840.00 Trash! Recycle Receptacle 10 EA $ 2,000.00 $ 20,000,00 Drinking Fountain 2 EA $ 2,500.00 $ 5,000.00 Planting Tree - 24" Box 100 EA $ 220.00 $ 22,000,00 Tree - 15 GaHon 127 EA $ 125.00 $ 15,875,00 Hydroseed Ballfield Turf Area 31,415 EA $ 0.25 $ 7,853,75 Ballfield Soil Prep 31,415 SF $ 0.15 $ 4,712,25 Hydroseed Common Turf Area 215,285 SF $ 0.20 $ 43,057,00 Soil Prep Common Turf Area 215,285 SF $ 0.25 $ 53,82 \.25 Hydroseed Native! Wild Flower Mix 143,792 SF $ 0.15 $ 21,568.80 Soil Prep Native! Wild Flower Area 143,792 SF $ 0.15 $ 21,568,80 Erosion Control Matting 2025 SF $ 1.50 $ 3,037,50 Broadcast Seed 2025 SF $ 0.20 $ 405,00 90-Day Maintenance I LS $ 500.00 $ 500.00 Irrigation 246,700 SF $ \.25 $ 308,375.00 Electrical Pole Lights 20 EA $ 1,000.00 $ 20,000.00 Subtotal $ 1,199,333.35 10% Contingency $ 119,933.34 Total $ 1,319,266.69 Page 2 of 2 Rancho Grande Park August 30, 2000 Preliminary Estimate of Probable Costs Alternate 1 RRM Design Group Item Description Quantity Unit Unit Price Amount Fixed Costs Mobilization I LS $ 1,000.00 $ 1,000.00 Construction Area and Traffic Control Devices I LS $ 1,000.00 $ 1,000.00 OSHA Requirements I LS $ 700.00 $ 700.00 Earthwork Balanced Cut & Fill 18000 CY $ 4.50 $ 81,000,00 Clear and Grub, Minor Earthwork 8 AC $, 1,200,00 $ 9,600.00 Access Road! Parking 3" Thick A.C, over 8" Class II Agg. Base 33,333 SF $ 2.00 $ 66,666.00 Striping 52 EA $ 20.00 $ 1,040.00 6" Concrete Curb 1,035 LF $ 10.00 $ 10,350,00 Drainage Slope Drain 90 LF $ 30.00 $ 2,700.00 Site Utilities Sewer Line 640 LF $ 20.00 $ 12,800,00 6" Water Main 700 $ 20.00 $ 14,000.00 Fire Hydrant I EA $ 2,700.00 $ 2,700.00 Site Electrical Street or Parking Lighting 12 EA $ 2,000.00 $ 24,000.00 Electrical Trenching, Backfill, Conduit and Wire 800 LF $ 30.00 $ 24,000.00 Landscape Construction Improvements Concrete Walks 26,375 SF $ 6.00 $ 158,250.00 Concrete Bench & Picnic Table Pads 225 SF $ 6.00 $ 1,350.00 Sand Fill Play Area 8,420 SF $ 1.40 $ 11,788.00 Site Furnishings CMU Barbaque I LS $ 5,000.00 $ 5,000,00 Park Bench 9 EA $ 750.00 $ 6,750,00 Picnic Tables - 8' 8 EA $ 1,740.00 $ 13,920.00 Trash! Recycle Receptacle 8 EA $ 2,000.00 $ 16,000.00 Drinking FOW1tain (Includes 1/2" PVC Waterline) 2 1250 $ 2,500.00 $ 5,000,00 Wood Bollards - Removable 24 EA $ 250.00 $ 6,000,00 Planting Tree - 15 Gallon 100 EA $ 125,00 $ 12,500,00 Hydroseed Ballfield Turf Area 31,415 EA $ 0.25 $ 7,853.75 Ballfield Soil Prep 31,415 SF $ 0.15 $ 4,712.25 Hydroseed Common Turf Area 73,000 SF $ 0.20 $ 14,600.00 Soil Prep! Fine Grading Common Turf Area 73,000 SF $ 0.15 $ 10,950,00 Hydroseed Native! Wild Flower Mix 47,830 SF $ 0.20 $ 9,566.00 Soil Prep/ Fine Grading Native! Wild Flower Area 47,830 SF $ 0.10 $ 4,783,00 Erosion Control Matting (Fill) 47,830 SF $ 1.00 $ 47,830,00 90-Day Maintenance I LS $ 500.00 $ 500,00 Irrigation 89,152 SF $ 1.00 $ 89,152,00 Subtotal $ 678,061.00 10% Contingency $ 67,806.10 Total $ 745,867.10 Page 1 of 1 Rancho Grande Park August 30, 2000 Preliminary Estimate of Probable Costs Alternate 2 RRM Design Group Phase I - Construction Mobilization I LS $ 1,000.00 $ 1,000.00 Construction Area and Traffic Control Devices 1 LS $ 1,000.00 $ 1,000.00 OSHA Requirements 1 LS $ 700.00 $ 700.00 Earthwork Balanced Cut & Fill 18000 CY $ 4.50 $ 81,000.00 Clear and Grub, Minor Earthwork 8 AC $ 1,200.00 $ 9,600.00 Access Road! Parking Class II Agg, Base 33,333 SF $ 0.50 $ 16,666.50 Striping 52 EA $ 20.00 $ 1,040.00 6" Concrete Curb 1,035 LF $ 10.00 $ 10,350,00 Drainage Slope Drain 90 LF $ 30.00 $ 2,700.00 Site Utilities Sewer Line 640 LF $ 20.00 $ 12,800.00 6" Water Main 700 LF $ 20.00 $ 14,000,00 Fire Hydrant I EA $ 2,700.00 $ 2,700.00 Landscape Construction Improvements Concrete Walks 14,700 SF $ 5,00 $ 73,500.00 Sand Fill Play Area 8,420 SF $ 1.40 $ 11,788.00 Planting Tree - 15 Gallon 100 EA $ 125.00 $ 12,500.00 Hydroseed Ballfield Turf Area 31,415 EA $ 0.25 $ 7,853.75 Ballfield Soil Prep 31,415 SF $ 0.15 $ 4,712.25 Hydroseed Cornmon Turf Area 57,667 SF $ 0.20 $ 11,533.40 Soil Prep! Fine Grading Cornmon Turf Area 57,667 SF $ 0.15 $ 8,650.05 Hydroseed Native! Wild Flower Mix 47,830 SF $ 0.20 $ 9,566.00 Soil Prepl Fine Grading Native! Wild Flower Area 47,830 SF $ 0.10 $ 4,783.00 Erosion Control Matting (Fill) 47,830 SF $ 1.00 $ 47,830.00 90-Day Maintenance I LS $ 500.00 $ 500.00 Irrigation 89,082 SF $ 1.00 $ 89,082.00 Subtotal $ 435,854.95 Target Budget Phase I - $400,000 10% Contingency $ 43,585.50 Total $ 479,440.45 Bid,A1t<<rna.ttS Site Furnishings Park Bench 9 EA $ 750.00 $ 6,750.00 Picnic Tables - 8' 8 EA $ 1,740.00 $ 13,920.00 Trash! Recycle Receptacle 8 EA $ 2,000,00 $ 16,000.00 Drinking Fountain (Includes 1/2" PYC Waterline) 2 1250 $ 2,500.00 $ 5,000,00 Wood Bollards - Removable 24 EA $ 250.00 $ 6,000,00 CMU Barbaque I LS $ 5,000,00 $ 5,000,00 Concrete Bench & Picnic Table Pads 225 SF $ 6.00 $ 1,350.00 Site Electrical Street or Parking Lighting 12 EA $ 2,000.00 $ 24,000.00 Electrical Trenching, Backfill, Conduit and Wire 800 LF $ 30.00 $ 24,000.00 Page 1011 CO"oclO colt6 '.-.. ...' .<:,::-:~,."..::., n..,'''<. .::',~"', -o. \ . ." ..~..... .... . '. . ._ . ...~._. ....... ". ..' Attach " ....".. ,~:::.: .'.::::'.: ..'~.. ......... '... men! 2 " ~o ' - - " <> ' . ~, rn'-':C:':" .............:\ n n... R.... . .- -. :r " ~ \ 3 . ! -. ~. ~ ~ 0- o "0" .' ~ - . . ~ - ~ ~ . _ .. 0 :s .- II -., ' /,/,,, '", .,....' .c' ",.'-..'.-" , ." . ." . ",' .~_.::-. ~ t r 6:" ; ~ ,. r r r. "? ~ ~ j: ~ i ~ ,!!!! ,;,>;- - " t~ > ,- ,< " ! . ., . >. e' ?(') ;~ ;0 - '> , .. ,-. o .~ o ~ ~" . -.,.:.:: ::I ->' i -- Attachment 4 Fabbian L. Detweiler 202 A venida De Diamante Arroyo Grande, CA 93420 RECEIVED CITY OF .t.RROYO G:L\!,'[( 00 NOV 2 I PM I: 53 November 20, 2000 City of Arroyo Grande City Council Members P.O. Box 550 Arroyo Grande CA 93421 RE: Rancho Grande Park, Sale of Lots Dear Council Members, My husband and I support the selling of the three lots adjacent to the Rancho Grande Park at .55 acres minimum. Working in Real Estate, we realize this would maximize the city's revenue which could approach $200,000 or more per lot. This would equal the average size of the lots in the area and would allow the city to almost fund the park with these revenues. ~0~ Fabbian L. Detweiler CA Licensed Real Estate Sales Agent cc: Dan Hernandez, Parks & Rec. C: ke-yrYr i , > , , I Attachment 5 ! I J 1 i November 20, 2000 RECEIVED: ,"'_ CITY CF AR~WYO q;~i\!\;:' To: -~ 00 NOV 20 P" ~. 16 n " Councilman Runels I ! Councilman Tolley , Councilman Dickens I ; Councilman Ferrara i I ! Subject: Conceptual Approval of a Portion of Land Within the Proposed Rancho Grande par~ Site I Dear Sirs: i I I i My name is Maurice F. Philips. My wife and I reside at 158 Avenida De Diamante t Arroyo Grande. Our home is located directly across the street fr.om the location. of the lots that yo will consider for sale. We have reviewed Conceptual Site Plan that was presented at last -Parks! I Commission meeting and we would'like for you to approve the conceptual plan exactly like it is proposed on the drawing. We have reached our conclusion after considering the following jfactors. 1. The contour of the site provides a natural division line between the park and the prop~ed new home sites if it is divided as drawn. I 2. The park will finally be completed. This is assuming that all of the new funds will be ~ 'for this pa~ ! I 3. There will be less facility for the city to maintain. This site has a slope that has a subterranean water flow problem that the City has ignored. The street, Collado Corte, has already ~d permanent damage. Unless this water flow is stopped, the damage will continue. Ne , development will provide the necessary french drains to redirect the flow of water. ! 4. There are only a few undeveloped lots In this subdivision. The park should, be complet~d and we see this as the only possible solution to an obvious financial problem. Try to get as much money as possible from the sale of these lots. Keep the lot sizes large in order to maximize the sale . I ~es. i However, there is another reason for keeping the lot sizes as proposed. Our community is comprised of large lots with large houses. The proposed lots should be in conformanc~ with the other lots in the community. Lots in excess of .5 acres are not uncommon. The following is a breakdown of the 134 lots In the Rancho Grande development. (rounded-off to the nea'rest 1 1 percent) i i LOT SIZE IN ACRES 0/0 ! i I .40 9 I I I I I .41..49 55 I .50-.59 22 I I ! .60-.69 9 I I i .70-.79 1 .80-.89 2 over.90 2 c: DOJt H. Total 100% kerrL{ . i i 1 , f i i f I 1 I LOTS THAT ARE CONTIGOUS TO THE PARK I 6 lots have .40 acres I I 2 lots have .43 acres I I i lot has .46 acres I , 1 lot has. 54 acres i I 1 lot has .59 acres I ! This is a total of 11 lots contiguous to the park I f i Our C C & Rs encourage owners and builders to not crowd adjoining lots and to have open I spaces with minimal or no fences. This is the primary reason that you should consider keeping I the lots as large as possible and to maintain conformance with existing lots sizes. I Jim Souvanen is an owner of a home on one of the contiguous lots. His experience of 18 ! years in real estate sales enables him to understand the market conditions. He thinks that these i lots will be expensive and that they will warrant a large home to be built on them. Large homes i warrant large lots if real estate values are to be high. This will benefit the entire city in additional tax revenues. If you need to see examples of large homes built on small lots, look at the homes I in the Ventana area in Pismo Beach. I If you have any questions regarding real estate, Jim can be contacted at Century 21-filers. i His phone number is 773-2100 Ext. 140. i ! i I ] Thank you for your consideration, ! ~~c;J;@~ i Maurice F. Philips !