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Agenda Packet 2006-12-12City Council Tony Ferrara Mayor Ed Amold Mayor Pro Tem Joe Costello Council Member Jim Guthrie Council Member Chuck Fellows Council Member Agenda Steven Adams City Manager Timothy J. Carmel City Attorney Kelly Wetmore City Clerk AGENDA SUMMARY CITY COUNCIUREDEVELOPMENT AGENCY MEETING TUESDAY, DECEMBER 12, 2006 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL: 3. FLAG SALUTE: KNIGHTS OF COLUMBUS 4. INVOCATION: 5. SPECIAL PRESENTATIONS: None. PASTOR RICHARD SCHARN RETIRED 6. AGENDA REVIEW: 6a. Move that all ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY -DECEMBER 72, 2006 PAGE 2 COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: • Direct City staff to assist or coordinate with you. • A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: • Comments should be limited to 3 minutes or less. • Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. S.a. Cash Disbursement Ratification (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period November 16, 2006 through November 30, 2006. 8.b. Consideration of Acceptance of the Redevelopment As~encv's (RDA) Annual Financial Resorts (KRAETSCH) [COUNCIL/RDA] Recommended Action: Receive and file the RDA's Annual Financial Reports for the Fiscal Year ended June 30, 2006. S.c. Consideration of Aoaroval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council/Redevelopment Agency Meeting of October 24, 2006, as submitted. 8.d. Consideration of Salary Adjustments for Manas~ement Emalovees (ADAMS) Recommended Action: Adopt Resolution approving salary adjustments for management employees for FY 2006-07. AGENDA SUMMARY -DECEMBER 12, 2008 PAGE 3 8. CONSENT AGENDA (continued): 8.e. Road (STRONG) Recommended Action: Adopt Resolution upholding an appeal of the Planning Commission's approval of Conditional Use Permit 06-005 and approving Conditional Use Permit 06-005 as modified. , 8.f. (SPAGNOLO) Recommended Action: Award contract to R.J. Myers & Co. Inc., for the removal and replacement of the diesel underground dispenser containment pan (UDC) in the amount of $13,300.00. 8.g. (SPAGNOLO) Recommended Action: Approve a consultant services agreement with Firma in the amount of $75,675 for the environmental review of the Newsom Springs Regional Drainage Project and authorize the Mayor to execute the Agreement. 8.h. 8.i. Recommended Action: Authorize staff to purchase replacement radio transmitters and receivers for the Police Department from Sterling Communications for $38,965. 8.j. Consideration of Safe Routes to Schools Proiect Applications (STRONG) Recommended Action: Adopt Resolution authorizing the Community Development Department to file three (3) Safe Routes to Schools (SRTS) Applications for sidewalk improvements: 1) Near Paulding Middle School -Crown Hill Street and Corbett Canyon Road/227; 2) Near Oceanview Elementary School -Montego Avenue; and 3) Near Harloe Elementary School - Farroll Avenue. 8.k. Consideration of Aooroval of Temporary Emplovment Agreement -Director of Building and Fire (ADAMS) Recommended Action: Approve and authorize the City Manager to execute the attached Temporary Employment Agreement between the City of Arroyo Grande and Terry Fibich. Recommended Action: 1) Establish a capital improvement project budget for the East Branch Streetscape Improvements; and 2) Authorize RRM Design Group to prepare preliminary plans and cost estimates for the project. AGENDA SUMMARY -DECEMBER 12, 2006 PAGE 4 9. PUBLIC HEARINGS: 9.a. Consideration of Preliminary ADDroval of Community Development Block Grant (CDBG) Proiects for Year 2007 (STRONG) Recommended Action: Provide preliminary approval of proposed projects to be funded with the City's allocation of CDBG funds for the Year 2007. 9.b. Consideration of Amended Conditional Use Permit 06-004 and Planned Sinn Program 06-001 to Establish a Chili's Restaurant in "Building M" of the Five Cities Center (Formerly Vigneto's) (STRONG) Recommended Action: Adopt Resolution approving Amended Conditional Use Permit 06-004 and Planned Sign Program 06-001 to establish a Chili's Restaurant in "Building M" of the Five Cities Center. 9.c. 16 of the Citv of Arroyo Grande Municipal Code (STRONG) Recommended Action: Open the public hearing and take public comment and then continue the item to the January 9, 2007 City Council Meeting. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Commissions. and Committees (ADAMS) Recommended Action: Make appointments to those regional boards, commissions, and committees with Council representation. 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a. None. 13. CITY MANAGER ITEMS'. The following item(s) ar receive feedback and/or taken. e placed on the agenda by the City Manager in order to request direction from the Council. No formal action can be None. AGENDA SUMMARY -DECEMBER 12, 2006 PAGE 5 14. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. ADJOURNMENT All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the City Clerk's office and are available for public inspection and reproduction at cost. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arrovoprande.org City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-soan.oro. 8.a. TO: CITY COUNCIL MEMORANDUM FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL BY: FRANCES R. HEAD, ACCOUNTING SUPE SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period November 16 through November 30, 2006. FUNDING: There is a $965,322.59 fiscal impact that includes the following items: Accounts Payable Checks 129077-129234 $ 542,585.63 Payroll Checks & Benefit Checks $ 422,736.96 All payments are within the existing budget. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staffs recommendation; Do not approve staffs recommendation; Provide direction to staff. Attachments: Attachment 1-November 16- November 30, 2006, Accounts Payable Check Register Attachment 2- November 22, 2006, Payroll Checks & Benefit Checks Register ATTACHMENTI apckHist Check History Listing Page: 1 12/04/2006 4:03PM CITY OF ARROYO GRANDE Bank code: boa Check # Date Vendor 129077 11/17/2006 001492 ALLSTAR FIRE EQUIPMENT, 129078 11/17/2006 001050 AMERICAN TEMPS INC 129079 11/17/2006 005180 APEX OUTDOOR POWER 129080 11/17/2006 002632 API WASTE SERVICES (DBA) 129081 11/17/2006 005507 AT 8 T 129082 11/17/2006 005615 AT&T/MCI 129083 11/17/2006 001055 AVCO FIRE EXTINGUISHER 129084 11/17/2006 000053 B & B STEEL 8 SUPPLY, INC 129085 11/17/2006 000069 BAUER COMPRESSORS, INC 129086 11/17/2006 000085 CARL BRANDY 129087 11/17/2006 003405 SHERI BRIGHT 129088 11/17/2006 001577 BURDINE PRINTING (DBA) 129089 11/17/2006 002488 CALBO - CA BUILDING 129090 11/17/2006 004565 CAR SERVICE CENTER, INC Status Clear/Void Date Invoice 129091 11/17/2006 000603 CARQUESTAUTO PARTS 110803 00045725 27589 6BA00034 11 /7-0183 11/7-3959 11 /7-3953 11 /7-3956 T5707137 T5716300 T5716296 T5716301 12240 12157 262111 87446 683748 111406 4785 4473 41538 41541 116700 119864 116944 7314-117639 Inv. Date 10/26/2006 11 /07/2006 11/02/2006 11 /10/2006 11/07/2006 11/07/2006 11/07/2006 11 /07/2006 10/08/2006 10/11/2006 10/11/2006 10/11/2006 10/23/2006 10/27/2006 11/06/2006 11/o1/zoos 11 /06/2006 11 /17/2006 11 /12/2006 11/13/2006 10/31 /2006 10/31/2006 10/30/2006 11 /13/2006 10/31/2006 11/03/2006 Amount Paid 209.14 1,025.29 32.95 348.25 389.08 66.66 66.66 66.66 29.61 29.55 14.92 14.62 49.87 15.73 189.83 551.26 100.00 55.00 12.33 135.00 40.75 40.75 352.20 57.89 34.66 7.83 Check Total 209.14 1,025.29 32.95 348.25 589.06 88.70 65.60 189.83 551.26 100.00 55.00 12.33 135.00 81.50 452.58 Page:1 apckHist Check History Listing Page: 2 12/04/2006 4:03PM CITY OF ARROYO GRANDE Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 129092 11/17/2006 001990 CHARTER 129093 11/17/2006 000163 CHERRY LANE 129094 11/17/2006 002407 CINGULAR WIRELESS 129095 11/17/2006 000166 CITY CLERKS ASSN OF CA 129096 11/17/2006 004952 COLLINGS & ASSOCIATES 129097 11/17/2006 005835 COMPLETE WIRELESS 129098 11/17/2006 000190 CREEK ENVIRONMENTAL 129099 11/17/2006 000195 CRYSTAL SPRINGS WATER 129100 11/17/2006 000577 LEONARD B DE LOS SANTOS 129101 11/17/2006 005091 JOHN DEERE LANDSCAPES 129102 11/17/2006 000208 J B DEWAR, INC 129103 11/17/2006 000210 DIESELRO, INC 129104 11/17/2006 002673 DOCTORS MEDPLUS 129105 11/17/2006 001420 EVERGREEN OIL, INC 129106 11/17/2006 000240 FARM SUPPLY CO 129107 11/17/2006 004164 FEDEX 129108 11/17/2006 001525 FERGUSON ENTERPRISES, 11/2-5463 19844(1) 123079092 111306 11901 11857 66875 N6620 048519 48517 111606 11028384 22370 20464 13879223-1 13879223 13877869 0166588 147425 148040 147446 148083 8-503-95196 1187111 1190376 1187045 11/02/2006 10/31/2006 10/26/2006 11/13/2006 11 /13/2006 11 /13/2006 10/27/2006 11/06/2006 11/13/2006 10/31 /2006 11/17/2006 10/27/2006 10/30/2006 11/03/2006 10/13/2006 10/13/2006 10/13/2006 10/31 /2006 10/12/2006 10/13/2006 10/12/2006 10/13/2006 11/03/2006 11 /03/2006 11/02/2006 10/31 /2006 194.95 8.69 60.11 120.00 600.00 400.00 201.52 15.00 17.25 17.25 286.83 46.61 574.56 450.64 385.00 250.00 75.00 75.00 431.02 202.66 118.07 51.05 47.19 889.37 175.89 123.34 194.95 8.69 60.11 120.00 1, 000.00 201.52 15.00 34.50 286.83 46.61 574.56 450.64 710.00 75.00 802.80 47.19 Page: 2 apCkHist 12/04/2006 4:03PM Check History Listing CITY OF ARROYO GRANDE Page: 3 Bank code: boa Check # Date Vendor Status Clear/Void Date Invoice Inv. Date Amount Paid Check Total 1187111-1 11/06/2006 62.21 1,250.81 129109 11/17/2006 004790 DEANNA FLOYD 111306 11/13/2006 45.00 45.00 129110 11/17/2006 004825 FLAVA GALBREATH 111306 11/13/2006 108.00 108.00 129111 11/17/2006 004372 GARING TAYLOR & 6710 10/31/2006 140.50 6711 10/31/2006 58.25 198.75 129112 11/17/2006 001252 GARVEY EQUIPMENT 138435 10/20/2006 825.83 825.83 129113 11/17/2006 000605 THE GAS COMPANY 11/7-350 11/07/2006 132.38 11/6-200 N 11/06/2006 125.72 11/7-1375 11/07/2006 85.09 11/1-200 E 11/01/2006 40.07 11/1-214 11/01/2006 20.31 11 /1-208 11 /01 /2006 15.82 11/3-1500 11/03/2006 9.53 11/3-910 11/03/2006 4.02 432.94 129114 11/17/2006 005736 HALLIDAY PRODUCTS INC IN-081719 10/06/2006 1,103.02 1,103.02 129115 11/17/2006 002405 CHUCK HARE 111306 11/13/2006 108.00 108.00 129116 11/17/2006 000303 CRAIG HENDRICKS 176904 11/09/2006 77.85 77.85 129117 11/17/2006 000928 HI-TECH EMERGENCY INC 116426 11/08/2006 66.27 66.27 129118 11/17/2006 000311 HINDERLITER, DE LLAMAS 0012261-IN 11/03/2006 975.00 975.00 129119 11/17/2006 0028201NDOFF, INC 832899 10/26/2006 60.37 60.37 129120 11/17/2006 005201 JAS PACIFIC INC BI 9033 11/13/2006 5,784.00 5,784.00 129121 11/17/2006 005265 KIDZ LOVE SOCCER, INC 111406 11/17/2006 862.40 862.40 129122 11/17/2006 000376 LAWSON PRODUCTS, INC 4994718 10/31/2006 487.54 4998860 11/01/2006 50:17 537.71 129123 11/17/2006 005511 CHRIS LINTNER 111306 11/13/2006 45.00 45.00 129124 11/17/2006 000403 MAINTENANCE 111606 11/17/2006 300.00 300.00 Page: 3 apckHist Check History Listing Page: 4 12/04/2006 4:03PM CITY OF ARROYO GRANDE Bank code: boa Check # Date Vendor Status ClearlVoid Date Invoice Inv. Date Amount Paid Check Total 129125 11/17/2006 004720 META HOUSING 110906 11/09/2006 206,423. 50 206,423.50 129126 11/17/2006 000429 MINER'S ACE HARDWARE, 125122 11/09/2006 137. 17 108084 11/08/2006 46. 02 108279 11/09/2006 42. 87 107895 11/07/2006 29 95 106976 10/31/2006 23. 55 108818 11/14/2006 23. 54 108862 11/14/2006 17 07 108707 11 /13/2006 12. 85 108009 11 /08/2006 11. 42 105195 10/17/2006 10. 71 108149 11/09/2006 8. 01 108206 11/09/2006 8. 00 108189 11/09/2006 7. 89 107566 11/04/2006 6. 95 108647 11/13/2006 5. 61 107381 11/02/2006 4 28 108278 11/09/2006 2. 67 108226 11/09/2006 2. 46 401.02 129127 11/17/2006 000441 MULLAHEY FORD 173452 11/15/2006 85. 83 114824 10/25/2006 75. 31 161.14 129128 11/17/2006 005882 PAUL NORHOLM 111506 11/15/2006 100. 00 100.00 129129 11/17/2006 000468 OFFICE DEPOT 358480132-001 10/27/2006 66. 70 358786267-001 10/27/2006 17. 36 84.06 129130 11/17/2006 000472 ORCHARD SUPPLY REF#00071623 11/06/2006 51. 68 51.68 129131 11/17/2006 000518 PAUL QUINLAN 111606 11/16/2006 25. 80 25.80 129132 11/17/2006 000519 R & B AUTO BODY 103106 10/31/2006 300. 00 300.00 129133 11/17/2006 000523 R & T EMBROIDERY, INC 29770 10/16/2006 734. 66 734.66 129134 11/17/2006 004184 RAD, INC 470609 10/19/2006 82. 77 82.77 129135 11/17/2006 000598 SNAP-ON TOOLS CORP 159503 11/15/2006 139. 37 139.37 Page: 4 apCkHist Check History Listing Page: 5 12/04/2006 4:03PM CITY OF ARROYO GRANDE Bank code: boa Check # Date Vendor Status Clear/Void Date Invoice Inv. Date Amount Paid Check Total 129136 11/17/2006 000613 STATEWIDE SAFETY & 51455 11/07/2006 135.46 51456 11/07/2006 135.46 270,82 129137 11/17/2006 004666 SWRCB FEES 0613028 10/27/2006 872.00 0613146 10/27/2006 352.00 1,224.00 129138 11/17/2006 000637 TEXAS REFINERY CORP 777399 10/25/2006 115.19 115.19 129139 11/17/2006 005883 PABLO TORRES 111606 11/17/2006 55.00 55.00 129140 11/17/2006 001030 TUCKFIELD & ASSOCIATES 0176 10/31/2006 9,600.00 9,600.00 129141 11/17/2006 005881 LAURA WADE 110806 11/08/2006 81.13 81.13 129142 11/17/2006 000699 LEE WILSON ELECTRIC PW 2005-OS 11/13/2006 159,108.75 159,108.75 129143 11/20/2006 005889 DAVE RAGAN 111506 11/20/2006 150.00 150.00 129145 11/22/2006 000009 ADDICTION MED 3491026 10/27/2006 349.00 2-049 10/27/2006 9800 447.00 129146 11/22/2006 000010AFSS 112106 11/21/2006 25.00 25.00 129147 11/22/2006 000016 JOHN ALLEN 111706 11/21/2006 661.41 661.41 129148 11/22/2006 005709 AMERICAN MESSAGING L5245715GK 11/15/2006 33.93 33.93 129149 11/22/2006 001050 AMERICAN TEMPS INC 00045793 11/14/2006 760.48 45724 11/07/2006 18408 944.56 129150 11/22/2006 000042 ARROYO GRANDE FLOWER 32830 10/31/2006 66.50 66.50 129151 11/22/2006 005507 AT & T 11/7-3960 11/07/2006 33.33 33.33 129152 11/22/2006 005615AT&T/MCI T5716309 10/11/2006 1,763.77 T5716297 10/11 /2006 16.98 1, 780.75 129153 11/22/2006 002180 AVAYA, INC 2724533970 11/01/2006 41.22 41.22 129154 11/22/2006 000058 BANK OF AMERICA V 11/22/2006 0.00 0.00 129155 11/22/2006 000058 BANK OF AMERICA 11/8-7762 11/17/2006 1,788.64 11/8-2059 11/08/2006 1,501.07 Page: 5 apckHist 12/04/2006 4:03PM Check History Listing CITY OF ARROYO GRANDE Page: 8 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 11/8-2091 11/08/2006 825.73 11/8-2083 11/08/2006 652.72 11/8-0915 11/08/2006 506.32 11/8-9163 11/08/2006 227.20 11 /8-2581 11 /08/2006 136.43 11/8-9328 11/08/2006 36.39 5,674.50 129156 11/22/2006 000094 BRUMIT DIESEL, INC 13574 11/08/2006 252.75 93646 11/06/2006 -5.32 247.43 129157 11/22/2006 000136 CA ST DEPT OF PESTICIDE 112106 11/21/2006 120.00 120.00 129158 11/22/2006 005890 CANNON ASSOCIATES 39650 10/31/2006 580.00 580.00 129159 11/22/2006 000603 CAROUESTAUTO PARTS 7314-119858 11/13/2006 18.82 18.82 129160 11/22/2006 003168 CELLULAR ONE 01833 11/08/2006 130.62 130.62 129161 11/22/2006 003988 CENTRAL COAST 43123 10/27/2006 220.87 22087 129162 11/22/2006 000171 CLINICAL LABORATORY OF 747190 11/06/2006 1,705.00 1,705.00 129163 11/22/2006 003599 COMMERCIAL SANITARY 10305 11/17/2006 430.61 430.61 129164 11/22/2006 001694 SHAWN COSGROVE 112106 11/21/2006 772.50 772.50 129165 11/22/2006 000195 CRYSTAL SPRINGS WATER 11/2-017922 11/02/2006 45.25 11/2-018068 11/02/2006 1 150 56.75 129166 11/22/2006 005310 CSULB FOUNDATION 111706 11/21/2006 277.00 277.00 129167 11/22/2006 000198 L N CURTIS & SONS 1111022-01 11/14/2006 123.32 123.32 129168 11/22/2006 000201 D G REPAIR (DBA) 1585 11/17/2006 80.00 80.00 129169 11/22/2006 005891 SIMON DE VOS 112006 11/21/2006 40.00 40.00 129170 11/22/2006 005091 JOHN DEERE LANDSCAPES 11081165 11/06/2006 21.88 11072257 11/03/2006 13.52 35.40 129171 11/22/2006 000208 J B DEWAR, INC 149806 11/13/2006 105.53 105.53 129172 11/22/2006 000244 JOHN FERDOLAGE 112706 11/27/2006 96.00 96.00 Page:6 apCkHist 12/04/2006 4:03PM Bank code: boa Check # Date Vendor 129173 11/22/2006 001525 FERGUSON ENTERPRISES, 129174 11/22/2006 004388 FIVE CITIES WATER 129175 11/22/2006 004790 DEANNA FLOYD 129176 11/22/2006 003631 GMC ELECTRICAL, INC 129177 11/22/2006 002813 GRAINGER, INC 129178 11/22/2006 000301 HEACOCK TRAILERS & 129179 11/22/2006 000303 CRAIG HENDRICKS 129180 11/22/2006 000331 INTL TRAINING RESOURCES, 129181 11/22/2006 000348 J W ENTERPRISES 129182 11/22/2006 001793 J J KELLER & ASSOCIATES, 129183 11/22/2006 003949 KERN'S PAPER 129184 11/22/2006 002880 THE LAND CONSERVANCY 129185 11/22/2006 005511 CHRIS LINTNER 129186 11/22/2006 004279 MID STATE PLUMBING & 129187 11/22/2006 000426 MIER BROS LANDSCAPE 129188 11/22/2006 000429 MINER'S ACE HARDWARE, Check History Listing Page: 7 CITY OF ARROYO GRANDE Status ClearlVoid Date Invoice Inv. Date Amount Paid Check Total 1194662 11 /09/2006 132.99 132.99 21673 11/09/2006 125.00 125.00 111706 11/17/2006 15.00 15.00 E-06-2033 10/31 /2006 1,130.00 1,130.00 9229903274 11/08/2006 129.30 129.30 22772 10/02/2006 1,633.06 22822 10/06/2006 10124 1,734.30 111706 11/21/2006 96.00 96.00 111706 11/21/2006 535.00 535.00 192354 11/09/2006 95.73 95.73 006517046 11/03/2006 413.14 413.14 18680 10/25/2006 497.96 18730 10/27/2006 470.51 18759 10/25/2006 268.66 1,237.13 111706 11 /17/2006 100.00 100.00 111706 11 /21 /2006 15.00 15.00 111406 11/14/2006 8,058.20 8,058.20 t 21132 10/27/2006 107.25 107.25 108481 11 /11 /2006 163.32 108684 11/13/2006 99.25 108802 11/14/2006 38.03 109507 11/19/2006 34.28 109603 11/20/2006 2677 108628 11/13/2006 2275 109711 11/20/2006 16.74 109371 11 /18/2006 11.23 108703 11/13/2006 8.02 Page:7 apckHist Check History Listing 12/04/2006 4:03PM CITY OF ARROYO GRANDE Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice 109147 109333 129189 11/22/2006 000441 MULLAHEY FORD FOCS173116 FOCS173259 129190 11/22/2006 005650 NAPA AUTO PARTS 080193 129191 11/22/2006 005228 KERI NELSON 112106 129192 11/22/2006 005892 OCEANO FIREFIGHTERS 112106 129193 11/22/2006 000477 P J'S TOP SHOP 788498 129194 11/22/2006 000481 PACIFIC GAS 8 ELECTRIC 11/10-620838 11/10-781296 129195 11/22/2006 001073 MATTHEW J PALM 683753 129196 11/22/2006 000809 MATTHEW POLKOW 111806 129197 11/22/2006 005893 ROEMERS 360399 129198 11/22/2006 004833 STEVE ROMO 111606 129199 11/22/2006 000536 GREG ROSE 111706 129200 11/22/2006 003649 CHARLES D (DON) RUIZ 111606 129201 11/22/2006 004365 DANIEL RUIZ 111606 129202 11/22/2006 002932 RUTAN & TUCKER, LLP 485908 129203 11/22/2006 002470 S & S HOMES OF THE 111306 129204 11/22/2006 000803 SAN LUIS MAILING SERVICE 31121 129205 11/22/2006 000602 SOUTH SLO COUNTY SANIT 103006 129206 11/22/2006 000609 BOB SPEAR 111706 129207 11/22/2006 000620 STREATOR PIPE & SUPPLY S1018005.001 129208 11/22/2006 000669 UNION ASPHALT, INC 255810 Page: 8 Inv. Date Amount Paid Check Total 11!16/2006 6 .41 11/17/2006 2 .13 428.93 11/08/2006 65 .00 11/08/2006 60 .11 125.11 10/09/2006 23 .58 23.58 11/21/2006 16 .89 16.89 11/21/2006 130 .00 130.00 11/09/2006 261 .15 261.15 11/10/2006 211 .20 11/10/2006 16 .85 228.05 11 /14/2006 100 .00 100.00 11 /21 /2006 120 .30 120.30 10/23/2006 588 .32 588.32 11/21/2006 72 .00 72.00 11/17/2006 36 .00 36.00 11 /16/2006 15 .00 15.00 11 /21 /2006 15 .00 15.00 10/13/2006 7,275 .90 7,275.90 11 /22/2006 12,892 .00 12,892.00 11/17/2006 780 .84 780.84 10/30/2006 82,132 .71 82,132.71 11/21/2006 36. 00 36.00 10/03/2006 286. 09 286.09 11/01/2006 422. 57 Page: 8 apCkHist Check History Listing Page: 9 12/04/2006 4:03PM CITY OF ARROYO GRANDE Bank code: boa Check # Date Vendor 129209 11/22/2006 000666 UNITED RENTALS 129210 11/22/2006 000660 USA BLUE BOOK 129211 11/22/2006 002137 VERIZON WIRELESS 129212 11/22/2006 000687 WAYNE'S TIRE, INC 129213 11/27/2006 005884 WILMA BETTENCOURT (T) 129214 11/27/2006 005885 BILLENA GILLIAM 129215 11/27/2006 005887 CRAIG GRANT 129216 11/27/2006 005888 SAMANTHA RAMOS 129217 11/27/2006 005895 LOIS RICHERSON 129218 11/27/2006 005896 LINDA SIRMONS 129219 11/27/2006 005886 MELISSA STACK 129220 11/27/2006 005894 PAMELA TOWNSEND 129221 11/27/2006 000492 PETTY CASH 129222 11/28/2006 001928 WAL-MART 129223 11/29/2006 000192 CROCKER'S LOCKERS(DBA) 129233 11/29/2006 000553 SLO COUNTY CLERK- 129234 11/29/2006 002627 STEVEN ADAMS 148 checks in this report Total Checks: 542,585.63 Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 256065 11/02/2006 130.14 552.71 60890058-001 11/13/2006 19.84 19.84 266010 11 /13/2006 111.16 111 16 2087053390 11/04/2006 43.13 43.13 762452 11/09/2006 663.83 663.83 Ref000072598 11 /15/2006 180.00 180.00 Ref000072599 11/16/2006 99.27 99.27 Ref000072601 11 /16/2006 109.19 109.19 Ref000072602 11/16/2006 145.03 145.03 Ref000072707 11/20/2006 74.84 74.84 Ref000072708 11/20/2006 29.39 29.39 Ref000072600 11/16/2006 43.33 43.33 Ref000072706 11/17/2006 21.37 21.37 112706 11/27/2006 378.00 378.00 112806 11/28/2006 5,000.00 5,000.00 111706 11/17/2006 200.00 200.00 112906 11/29/2006 25.00 25.00 112906 11 /29/2006 198.75 198.75 boa Total: 542,585.63 Page: 9 ATTACHMENT 2 DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 1113/06 -11116106 11/22/06 FUND 010 377,374 84 5101 Salaries Full time 202,741.54 FUND 220 17,753.94 5102 Salaries Part-Time - PPT 19,273.40 FUND 284 687.85 5103 Salaries Part-Time -TPT 9,055.50- FUND 285 687.89 5105 Salaries OverTime 20,295.19 FUND 612 7,022.10 5107 Salaries Standby 377 57 FUND 640 19,210.34 5108 Holiday Pay 16,338.69 422,736.96 5109 Sick Pay 2,767.28 5110 Annual Leave Buyback 5111 Vacation Buyback 5112 Sick Leave Buyback 5113 Vacation Pay 6,639.06 5114 Comp Pay 3,476.80 5115 Annual Leave Pay 4,999.59 5121 PERS Retirement 72,588.89 5122 Social Security 18,319.38 5123 PARS Retirement 350.17 5126 State Disability Ins. 1,035.07 5127 Deferred Compensation 775.00 5131 Health Insurance 35,588.36 5132 Dentallnsurance 4,371.99 5133 Vision Insurance 1,005.09 5134 Life Insurance 596.83 5135 Long Term Disability 974.16 5143 Uniform Allowance 5144 Car Allowance 500.00 5146 Council Expense 5147 Employee Assistance 242.40 5148 Boot Allowance 150.00 5149 Motor Pay 75.00 5150 Bi-Lingual Pay 200.00 422, 736.96 8.b. MEMORANDUM TO: CITY COUNCIL/REDEVELOPMENT AGENCY BOARD OF DIRE(yTORS FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICE'C~/(l//~ SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE REDEVELOPMENT AGENCY'S (RDA) ANNUAL FINANCIAL REPORTS DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended that the City Council/Redevelopment Agency Board of Directors receive and file the. respective Redevelopment Agency's (RDA) Annual Financial Reports for the fiscal year ended June 30,.2006. FUNDING: There is no fiscal impact from this action. DISCUSSION: The firm of Moss, Levy & Hartzheim, CPA's were hired to audit the City of Arroyo Grande Redevelopment Agency's financial records for the fiscal year ended June 30, 2006. Audit services are retained for two reasons: first, to have an independent review of internal control; and secondly, to ensure that the resulting financial reports fairly represent the financial position of the Redevelopment Agency. . In November of 2006, an audit was conducted on the 2005-06 RDA financial transactions. Documentation in support of the assets, liabilities, and fund balance of the funds in the RDA were examined and verified. This process assures an impartial review and substantiation of the Redevelopment Agency's fund balances. The result of this review is the attached financial reports. Auditors may issue three different types of opinions at the conclusion of an audit, an Unqualified, Qualified, or Adverse Opinion. An Unqualified Opinion assures the audit reader that the information presented fairly represents the financial position of the City. A Qualified Opinion states that the information is fairly presented except for a particular issue. An Adverse Opinion indicates that the agency has major accounting and/or internal control issues. The City is proud to report that for the Fiscal Year ended June 30, 2006, the City of Arroyo Grande's Redevelopment Agency received an Unqualified Opinion. In addition, the State of California requires that the Redevelopment Agencies Financial Transaction report and the California Department of Housing and Community (HCD) report cITY couNCIL ACCEPTANCE OF RDA ANNUAL FINANCIAL REPORTS DECEMBER 12, 2006 PAGE 2 on RDA activity be approved by the RDA board of directors and submitted to the State at the end of December. These reports are based on the Audited Financial report and are attached to this report ALTERNATIVES: The following alternatives are provided for City Council consideration: - Approve staff recommendations and accept the audited financial reports; - Do not approve staff recommendations and return reports to auditor; - Modify staff recommendations and approve; - Provide direction to staff. Attachments: - Redevelopment Agency Basic Financial Statement - Redevelopment Agencies Financial Transaction Report - Redevelopment Housing and Community Development Report REDEVELOPMENT AGENCY OF TAE CITY OF ARROYO GRANDE BASIC FINANCIAL STATEMENTS June 30, 2006 CRAFT REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE TABLE OF CONTENTS June 30, 2006 Independent Auditors' Report ................. Management's Discussion and Analysis BASIC FINANCIAL STATEMENTS Government-wide Financial Statements: Statement of Net Assets .................. Statement ofActivities .................... Fund Financial Statements: Balance Sheet -Governmental Funds ........................................................................................................................................9 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets .............................................................................................................................................10 Statement of Revenues, Expenditures, and Changes in Fund Balances -Governmental Funds ............................................................................................................................. l l Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the Statement of Activities ....................................................................................................................................................12 Low and Moderate Special Revenue Fund -Statement of Revenues, Expenditures, and Changes in Fund Balance -Budget and Actual ........................................................................................................13 Notes to the Basic Financial Statemen .. ........ ......... ......:. ............................................................15 Auditors' Report on Internal Control Ov F' c On Compliance and Other Matters u Statements Performed in Accordance with Government Auditing Standards ..........................................................................19 PARTNERS: ROBERT M. MOSS, C.RA. RONALD A. LEW, C.RA. CRAIG A. HARTZHEIM, C.RA. HADLEY V. HUI. C.P.A. INDEPENDENT AUDITORS' REPORT Boazd of Directors Redevelopment Agency of the City of Arroyo Grande Arroyo Grande, California 902 EAST MAIN SAMA MARIA, CA 93454 PHONE: (805) 925-2579 FAX: <805) 925-2147 EMAIL: mlhsm~mlhcpas.com We have audited the accompanying financial statements of the governmental activities and each major fund of the Redevelopment Agency of the City of Arroyo Grande (Agency), a component unit of the City of Arroyo Grande, California (City), as of and for the fiscal year ended June 30, 2006, as listed in the foregoing table of contents. These financial statements aze the responsibility of the Agency's management. Ow responsibility is to express opinions on these financial statements based on ow audit. We conducted ow audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan o it to about whether the financial statements are free of material misstatement. An audit c u e g, o st b ~ n s orting the amounts and discloswes in the financial statements. An audit also incl es a s ac p ' "~,1es use significant estimates made by management, as well as evaluating the overall financ m t p e on. ~, elieve ow audit provides a reasonable basis for ow opinions. In ow opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position ofthe governmental activities and each major fund of the Agency, as of June 30, 2006, the respective changes in the financial position, thereof, and respective budgetary comparison for the Low and Moderate Special Revenue Fund for the fiscal year then ended in conformity with accounting principles generally accepted in the United States of America. As discussed in note 1 of the notes to basic fuumcial statements, the Redevelopment Agency of the City of Arroyo Grande adopted Governmental Accouhting Standazds Board Statement No. 46, Net Assets Restricted by Enabling Legislation - an Amendment of GASB Statement No. 39, and GASB Statement No. 44, Economic Condition Reporting: TheStatlstical Section, effective July 1, 2005. The Management's Discussion and Analysis on pages 2 through 5, is not a required part of the basic financial statements, but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedwes, consisting primarily of inquires ofmanagement regazdingthe methods of measurement and presentation ofthe requaed supplementary information. However, we did not audit the information and express no opinion on it. In accordance with Government Auditing Standards, we have also issued fl report dated November 10, 2006, on ow consideration of the Agency's internal control over financial reporting and ow tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose ofthat report is to describe the scope of ow testing ofinternal control over fuuincial reportthig and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of ow audit. MOSS, LEVY & HARTZHEIM L.L.P November 17, 2006 OFFICES: BEVERLY HILLS • SANTA MARIA MOSS, LEVY & HARTZHEIM L.L,P. CERTIFIED PUBLIC ACCOUNTANTS ma4eex rmnER:c7w msrnuir of c.Pa:. crwwRwa soarrv oc cr.4:a • CAUFOIaJIA soGETV of MuMaPAL rice orflcax: • cAUtoaNw AssocwnoN oc scHOOI. aisress oracws ARROYO GRANDE REDEVLOPMENT AGENCY MANAGEMENT'S DISCUSSION AND ANALYSIS Fiscal Year Ended June 30, 2006 The Management's Discussion and Analysis of the Arroyo Grande Redevelopment Agency's financial performance provides an overall review of the Agency's financial activities for the fiscal year ended June 30, 2006. The intent of this discussion and analysis is to look at the Agency's financial performance as a whole. Readers should review the discussion and analysis in conjunction with the basic financial statements as well as the notes to basic financial statements to enhance their understanding of the Agency's financial performance. OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis aze intended to serve as an introduction to the Agency's basic financial statements. The Agency's basic financial statements comprise three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. The following explains the structure and content of each of the statements. Government-wide Statements Government-wide statements report information about the Agency as a whole using accounting methods similar to those used by private-sector companies. The statement of net assets includes all of the government's assets and liabilities. All of the current fiscal year's revenues and expenses are accounted for in the statement of activities regardless of when the cash is received or paid. The two government-wide statements report the Agency's net assets and how they have changed. Net assets are the difference betwe ass d 1 one of the ways to measure the Agency's financial health or siti • Over time, increases or ec a 's a rise are an indicator of whether its financial health is impro or rio , re y. The government-wide financial statements of the Agency are divided into two categories: • Governmental activities -functions of the Agency tfiat are principally supported by taxes and intergovernmental revenues. • Business-type activities -functions of the Agency that are intended to recover all or a significant portion of its cost through user fees and charges Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Agency, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the Agency are included in the governmental funds category. Goverumental funds. The Agency's basic services are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at fiscal year-end that are available for spending. These funds are reported using an accounting method called modified accrual accounting, which measures cash and all other financial assets that can readily be converted to cash. The govemmental statements provide a detailed short-term view of the Agency's general government operations and the basic services it provides. Governmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the neaz future to finance the Agency's programs. The basic governmental fund financial statements can be found on pages 9 - 13 of this report. FINANCIAL ANALYSIS OF THE AGENCY AS A WHOLE The Agency's Net Assets for Fiscal Years 2005-06 and 2004-OS are: Assets: Current and other assets Capital assets Total assets Liabilities: Long-term Liabilities Outstanding Other Liabilities Total liabilities Net assets: Total net assets Fiscal Year Ended Fiscal Year Ended Increase June 30, 2006 June 30, 2005 (Decrease) $ 708,287 $ 197,982 $ 510,305 1,849,345 697,890 1,151,455 $ 2,557,632 $ 895,872 $ 1,661,760 1,100 1,724 (624) 3,084,259 2,054,259 1,030,000 3,085,359 2,055,983 1,029,378 $ (527,727) $ (1,160,111) $ 632,384 Total assets for the Redevelopment Agency as a whole increased between fiscal years ending 2006 and 2005, increasing by 55% to ($527,727). This increase of $632,384 comes from the change in net assets as recorded in the Statement of Activities. Program expenses by function, general revenues by major source, excess and/or deficiency of revenues over expenses before contributions to permanent fund principal, special, and extraordinary items, and total assets are presented in the Statement of Activities. Changes in the An•oyo Grande ge N .a .. Property taxes 8 $ 474,925 $ 581,633 Investment income 1 3,074 8,741 Other 200,000 (200,000) Transfers to City (98,510) (95,350) (3,160) Total revenue 969,863 582,649 387,214 Expenses: General Government 337,479 392,828 (55,349) Total expenses 337,479 392,828 (55,349) Prior period adjustment (1,821,653) 1,821,653 Increase (decrease) in net assets Net assets - beginning of fiscal year (1,180,111) 471,721 (1,631,832) Net assets -end of fiscal year $ (527,727) $ (1,160,111) $ 632,384 Governmental Activities: Governmental activities increased the Agency's net assets by $632,384. The key element of this increase is as follows: • Property tax revenue increased due to the increase in assessed values and residential development. 3 FINANCIAL ANALYSES OF THE REDEVELOPMENT AGENCY'S FUNDS As noted earlier, the Redevelopment Agency uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. Governmental Funds. The focus of the Agency's governmental funds is to provide information on neaz- term inflows, outflows, and balances of spendable resources. Such information if useful in assessing the Agency's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a goverunent's net resources available for spending at the end of the fiscal yeaz. As of the end of the current fiscal year, the Agency's govemmental funds reported combined ending fund balances of $707,187. Approximately 5] percent of this amount ($357,687) constitutes undesignated fund balance, which is available for spending at the government's discretion. The remainder of the fund balance is designated to indicate that it is only available for low and moderate-income housing projects. Budgetary Highlights Actual revenues were greater than the budget by.$107,054. The factors contributing to the enhanced revenues have been discussed under Governmental Activities. Actuai expenditures were on target with the budget projections. P~ !~ ,:,: Ca dal Asset and Debt Admhi ~" ~~:~~~" Capital Assets As of fiscal yeaz-end, the Agency a $1, ,3~ vest m a range capital assets, net of depreciation, as reflected in the following schedule: Capital Assets at Fiscal Year End (Net of Depreclatlon) Governmental Activities 2006 2005 T Land $ 1,849,345 $ 697,890 Net Capital Assets $ 1,849,345 $ 697,890 This fiscal year's major capital asset addition(s) included the following: • Purchaseoflandtotaling $1,151,455. LONG TERM DEBT At the end of the current fiscal year, the Agency had long-term debt outstanding of $3,084,259. This amount represents long-term loans payable. Long-Term Debt at Fiscal Year End Governmental Activities 2006 2005 Advances payable $ 3,084,259 $ 1,865,273 Total Long-term debt $. 3,084,259 $ 1,865,273 FINANCIAL ISSUES AND CONCERNS The State of California's budget crisis has caused uncertainty in the government sector. This is especially true for Redevelopment agencies, which are being looked at to assist in the huge deficit. This uncertainty has been taken into account when preparing the Agency's budget for fiscal year 2005-06. CONTACTING THE CITY'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, taxpayers, customers, investors, and creditors with a general overview of the City of Arroyo Grande Redevelopment Agency's finances and to demonstrate the Agency's accountability for the revenue it receives. If ou have any questions about this report or need additional fmanci i con An inancial Services Director at 123 West Branch Street, An•oyo d 421 h e 8 3- 4 REDEVELOPMENT AGENCY OF THE CTTY OF ARROYO GRANDE STATEMENT OF NET ASSETS June 30, 2006 Governmental Activities ASSETS Curren[ assets: Cash and investments Receivables: Interest Taxes Capital Assets: Nondepreciable: Land Total assets $ 605,498 5,739 97,050 1,849,345 2,557,632 1,100 3,084,259 3,085,359 349,500 (877,2272 $ (527,727) The accompanying notes are an integal patt of this statement. 6 This page intentione-ly left blank. DRAF"~' REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE STATEMENT OF ACTIVITIES For the Fiscal Year Ended June 30, 2006 Progam Revenues Operating Capital Total Charges for Grants and Grants and Progam Functions/Progams Expenses Services Contributions Contributions Revenues General government $ 337,479 $ - $ - $ - $ - Total governmental activities $ 337,479 $ - $ $ - $ - General revenues: Property taxes Investment earnings Transfers to City of Arroyo Grande Total general revenues and transfers Change in net assets Net - o ~ s 1 year s ffisc The accompanying notes aze an integral part of this statement. 8 Net (Expense) Revenue and Changes in Net Assets $ (337,479) (337,479) 1,056,558 11,815 (98,510) 969,863 632,384 (1,160,111) $ (527,727) REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE GOVERNMENTAL FUNDS BALANCE SHEET June 30, 2006 Maior Funds ASSETS Cash and investments Receivables: Interest Taxes Total assets LIABILITIES AND FUND BALANCES Liabilities: Accounts payable and accrued liabilities Total liabilities Fund Balances: Unreserved: Designated Undesignated Total unreserved Total fund balances Total liabilities and fund balances Low and Moderate RDA Special Capital Total Revenue Projects Governmental Fund ~ Fund Funds $ 327,847 $ 277,651 $ 605,498 2,243 3,496 5,739 19,410 77,640 97,050 $ 349,500 $ 358,787 $ 708,287 The accompanying notes are an integral part of this statement. 10 REDEVELOPMENT AGENCY OF THE CTTY OF ARROYO GRANDE RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET ASSETS June 30, 2006 Total Fund Balances -Governmental Funds $ 707, ] 87 In governmental funds, only current assets are reported. In the statement of net assets, all assets are reported, including capital assets and accumulated depreciation. Capital assets at historical cost $ 1,849,345 Accumulated depreciation - 1,849,345 Long-term liabilities are not due and payable in the current period. Therefore, they were not reported in the Governmental Funds Balance Sheet. The long-teen liabilities were adjusted as follows: Advances from Ore City of Arroyo Grande (3,084,259) Total Net Assets -Governmental Activities $ (527,727) D ~tAFT The accompanying notes are an integral part of this statement. 11 REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES For the Fiscal Year Ended June 30, 2006 Major Funds Low and ' ' Moderate RDA Special Capital Total Revenue Projects Governmental Fund Fund Funds Revenues: Taxes $ 211,312 $ 845,246 $ 1,056,558 Uses of money and property 6,342 5,473 11,815 Total revenues 217,654 850,719 1,068,373 Expenditures: Current: General government 337,479 337,479 Capital outlay 1,151,455 1,151,455 Total expenditures 1,488,934 1,458,934 Excess of revenues over (under) expenditures 217,654 (638,215) (420,561) Other Financing Sources (Uses) Transfer from City of Arroyo Grande 72,000 72,000 Transfer to City of Arroyo Grande (10,000) (160,510) (170,510) Proceeds from debt issuance a 1;2]8,986 1,218,986 Total other financing sources (uses) ,000 1,130,476 1,120,476 Revenues and other financing sources over (under) expendimres and other financing uses 207,654 492,261 699,915 Fund balances, beginning of 5sca1 year Fund balances, end of fiscal year 141,846 (134,574) 7,272 $ 349,500 $ 357,687 $ 707,187 The accompanying notes are an integral par[ of this statement. I2 REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTNITIES For the Fiscal Yeaz Ended June 30, 2006 Net Change in Fund Balances - Governmental Funds 699,915 Capital outlays are reported in the governmental funds. as expenditures. However, in the statement of activities, the cost of thosc assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which additions to capital assets of $],151,455 is greater than depreciation expense $0 in the period. I,i5I,455 The issuance of long-term debt provides current financial resources to the governmental funds. Also, governmental funds report the effect of premiums, discounts, and similar items when debt is first issued, whereas, these amounts are deferred and amortized in the statement of activities. This amount is net of these differences in the treatment of long-term debt and related items. (1,218,986) Change in Net Assets of Governmental Activities DRAFT $ 632,384 The accompanying notes are an integral par[ of this statement. 13 REDEVELOPMENT AGENCY OF THE CTTY OF ARROYO GRANDE LOW AND MODERATE SPECIAL REVENUE FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGETAND ACTUAL , For the Fiscal Yeaz Ended June 30, 2006 Revenues: Taxes Investment earnings Total revenues Other Financing Sources (Uses): Transfer to City of Arroyo Grande Total other fmancing sources (uses) Revenues and offier financing sources over (under) expenditures and other fmancing uses Budgeted Amounts Variance with Final Budget Original Final Actual Amounts Positive (Negative) $ 108,100 $ 108,100 $ 211,312 $ 103,212 2,500 2,500 6,342 3,842 110,600 110,600 217,654 107,054 (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) 100,600 100,600 207,654 107,054 Fund balance, beginning of fiscal year a 46 141,846 Fund balance, end of fiscal year 242 6 $ 349,500 $ 107,054 The accompanying notes are an integral part of this statement. 14 ._...._~.~___.. ... 9...__.. _.... 4....._. ~ ....... a.. '_. .. REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE NOTES TO BASIC FINANCIAL STATEMENTS June 30, 2006 NOTE 1-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The basic financial statements of the Redevelopment Agency (Agency) of the City of Arroyo Grande, California, (City) have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governmental agencies. The Governmental Accounting Standazds Boards (GABS) is Ute accepted standard setting body for establishing governmental accounting and fmancial reporting purposes. The more significant of the Agency's accounting policies are described below. A. Reporting Entitv The Redevelopment Agency of the City of Arroyo Grande (the Agency) is a sepazate government entity established on September 10, 1991, with the project area being formed on August 27, 1996, pursuant to the State of California Health and Safety Code, Section 33000 entitled "Community Redevelopment law". Its purpose is to prepare and carry out plans for improvement, rehabilitation, and redevelopment ofblighted areas within the City limits ofthe City of Arroyo Grande (City). The State Health and Safety Code provides that, upon approval of a redevelopment plan, all future incremental increases in the tax base within the designated project azea will be paid to the Agency until all indebtedness incurred to finance the project has been paid. The City of Arroyo Grande exercises oversight responsibility over the Agency. This includes selection of its governing authority, the designation of its management, the City's ability to influence Agency operations, fmancial interdependency, and the accountability for the Agency's fiscal matters. Based on this oversight criteria, the Agency is a componentunit ofthe City of Arroyo Grande. Accordingly, the Agency's operations are also included in the City's basic fmancial statements. B. Description of Funds The accounts of the Agency are organized on the basis of funds, each of which is considered a sepazate accounting entity. The operations of each fund wi ep cing accounts that comprise its assets, liabilities, fund equity, revenue d e es a located to and accounted for in individual funds based upon the purpose f whi to b d e eons which spending activities are controlled. The minimum number of funds is ed si an Ysrequirements. C. Government -wide Financial Statements The Agency's govemment-wide fmancial statements include a Statement ofNet Assets and a Statement ofActivities. These statements present summaries of govemmental activities for the Agency. The Agency does not have any business-type activities, therefore only governmental activites are reported. These basic fmancial statements are presented on an "economic resources" measurement focus and the accrual basis of accounting. Accordingly, all of the Agency's assets and liabilities, including capital assets and long-temt liabilities, are included in the accompanying Statement of Net Assets. The Statement of Activities presents changes in net assets. Under the accrual basis of accounting, expenses are recognized in the period in which the liability is incurred. Certain types of transactions aze reported as program revenues for the Agency in three categories: (1) charges for services, (2) operating grants and contributions, and (3) capital grants and contributions. D. Fund Financial Statements Fund financial statements include a Balance Sheet and a Statement of Revenues, Expenditures, and Changes in Fund Balances for all major governmental funds. An accompanying schedule is presented to reconcile and explaut the differences in fund balances as presented in these statements to the net assets presented in the govemment-wide fmancial statements. The Agency has presented all funds as majors. All governmental funds are accounted for on a spending or current fmancial resources measurement focus and the modified accrnal basis of accounting. Accordingly, only current assets and current liabilities are included on the Balance Sheet. The Statement of Revenues, Expenditures, and Changes in Fund Balances present increases (revenues and other fmancing sources) and decreases (expenditures and other fmancing uses) in net current assets. Under the modified accrnal basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to fmance expenditures of the current period. IS REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE NOTES TO BASIC FINANCIAL STATEMENTS June 30, 2006 NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. Fund Financial Statements (Continued) Revenues are recorded when received in cash, except that revenues subject to accrual (generally 60 days after fiscal year- end) are recognized when due. The primary revenue sources, which have been treated as susceptible to accrual by the Agency, are increment property tax, intergovernmental revenues, other taxes, interest revenues, rental revenues, and certain charges for services. Expenditures aze recorded in the accounting period in which the related fund liability is incurred. Deferted revenues arise when potential revenues do not meet both the "measurable" and "available" criteria for recognition in the current period. Deferred revenues also arise when the government received resources before it has a legal claim to them, as when grant monies are received prior to incurring qualifying expenditures. Tn subsequent periods, when both revenue recognition criteria are met or when the government has a legal claim to the resources, the deferred revenue from the balance sheet and revenue is recognized. The Reconciliations ofthe Fund Financial Statements to the Government-wide Financial Statements aze provided to explain the differences seated by the integrated approach of GASB Statement No. 34. E. Use of Estimate The preparation of financial statements inconformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumption that affect the repotted aznounts of assets, liabilities, revenues, and expenditures or expenses, as appropriate. Actual results could differ from those estimates. F. Pronertv Tax Revenues G. Low and Moderate Income Housine Incremental property tax reven s rep t erty in a ct a 'sing from increased assessed valuations over base valuations establish ~ ~ at n o j In ental property taxes from each project area accrue to the Agency until all 1' ' ' s o i jest ve been repaid (including cumulative funds provided or committed by the Agency). After all such indebtedness has been repaid, all property taxes from the project area revert back to the various taxing authorities. The California Health and Safety Code requires Agency project areas to deposit 20% of allocated incremental property tax revenues (or 20% ofnet bond proceeds plus 20% of incremental revenues in excess of debt service payments on the bond) into a Low and Moderate Income Housing Fund. This money is restricted for the purpose of increasing and improving the community's supply of low and moderate income housing. The Agency accounts for these revenues in a special revenue fund. H. Defered Revenue Defered revenue arises when assets are received before revenue recognition criteria have been satisfied. Grants and entitlements received before eligibility requirements are met are recorded as deferred revenue. On the governmental funds financial statemems, receivables associated with non-exchange transactions that will not be collected within the availability period have also been recorded as deferred revenue. Net Assets Government-wide Financial Statements Invested in Capital Assets. Net of Related Debt-This category groups all capital assets, including infrastructure, into one component of net assets. Accumulated depreciation and the outstanding balances of debt that are attributable to the acquisition, construction, or improvement of these assets reduce the balance in this category. Restricted Net Assets -external creditors, grantors, contributors, and laws orregulations of other governments, restrict this amoum. ' Unrestricted Net Assets -This amount is all net assets that do not meet the definition of"invested in capital assets, net of related debt" or "restricted net assets". 16 REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE NOTES TO BASIC FINANCIAL STATEMENTS dune 30, 2006 NOTE 1-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I. Net Assets (Continued) Fund Financial Statements Fund Balances- Reservations of fund balances of governmental funds are created to either satisfy legal covenants, including State laws, that require a portion of the fund balances be segregated or identify the portions of the fund equity not available for future expenditures. J. New Accounting Pronouncements Governmental Accounting Standards Baard Statement No. 46 For the fiscal yeaz ended June 30, 2006, the Agency implemented Governmental Accounting Standazds Board (GASB) Statement No. 46, "Net Assets Restricted by Enabling Legislation - an amendment ojGASB Statement No. 39 ". This statement is effective for fiscal periods beginning after June 15, 2005. This Statement requires that limitations on the use of net assets imposed by enabling legislation be reported as restricted net assets. A legally enforceable enabling legislation restriction is one that a party external to the Agency - such as citizens, public interest groups, the judiciary -can compel a government to honor. hnpiementation of GASB StatementNo. 46 did not have an impact on the Agency's basic financial statements for the fiscal year ended June 30, 2006. Governmental Aceounting Standards Board Statement No. 44 For the fiscal year ended June a envy lame o' , "Economic Condition Reporting: The Statistical Section ". This State ant i for en a periods beginning aRer June 15, 2005. This Statement enhances and update ti ca cti ca anies a al govemment's basic financial statements to reflect the significant changes ave t en place m e governor nt. 'cal section comprised schedule presenting trend information about revenues and expenses, trend information about the government's significant revenue source, outstanding debt, economics and demographics, and operating information. Implementation of GASB Statement No. 44 did not have an impact on the Agency's basic financial statements for the fiscal year ended June 30, 2006. NOTE 2 -CASH AND INVESTMENTS Cash and investments at June 30, 2006, consisted of the following: Cash and investments pooled with the City $ 605,498 Total cash and investments $ 605.498 See the City's Comprehensive Annual Financial Report for disclosures related to cash and investments and the related custodial risk categorization. NOTE 3 -CAPITAL ASSETS Capital Assets Additions end Retirements All capital assets aze valued at historical cost or estimated historical cost if actual historical cost is not available. Contributed capital assets are valued at their estimated fair value on the date contributed. The Agency's policy is to capitalize al(capital assets with costs exceeding certain minimum thresholds, $5,000, with the exception of infrastructure at $50,000 and with useful lives exceeding two years. 17 - - I REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE NOTES TO BASIC FINANCIAL STATEMENTS June 30, 2006 NOTE 3 -CAPITAL ASSETS (Continued) Capital Assets Additions and Retirements (Continued) With thevnplementation of GASB Statement No. 34, the Agency has recorded all its public domain (infrastructure) capital assets, which include roads, bridges, curbs and gutters, streets and sidewalks, drainage systems, and lighting systems. i The purpose of depreciation is to spread the cost of capital assets equitably among all users over the life of these assets. The amount charged to depreciation expense each fiscal year represents that fiscal year's pro rata share of the cost of capital assets. GASB Statement No. 34 requves that all capital assets with limited useful lives be depreciated over the'v estimated useful lives. Depreciatlon is provided using the straight line method which means the cost ofthe asset is divided by its expected useful life in years and the result is charged to expense each fiscal year until the asset is fully depreciated. The Agency has assigned the useful lives listed below to capital assets. Stmctures and Improvements 50 years , i Equipment 5-25 years ~ Infrastructure 15-50 years i Capital Assets Additions and Retirements i Capital assets activity for the fiscal yeaz ended June 30, 2006, was as follows: ~ Balance Balance y June 3Q ~ Ad Deletions 2006 Governmental Activities , ; Nondepreciable capital assets Land $ 697.890 $ 1.151.455 $ - $ 1.849.345 Total nondepreciable capital assets 697 890 1.151.455 1.849.345 I Net capital assets ~ $ 1.151.455 ~ $ (.849345 NOTE 4 -LONG TERM DEBT i Changes in advances were as follows: Balance Balance Due Within j July 1, 2005 Additions Deletions June 30, 2006 One Year Advances payable $ 1.865.273 $ 1.218.986 $ - $ 3.084.259 i $ - Advances From the City of Arroyo Grande The City of Arroyo Grande has an agreement with the Agency providing for the advance of funds to finance improvements and operations relating to and within the project area. The interest rate charged by the City to the Agency is 0%. At June 30, 2006, the Agency has outstanding advances payable to the City of Arroyo Grande of $3,084,259. No payment is due within one year. I 18 MOSS, LEVY &HARTZHEIM L.L.F CERTIFIED PUBUC ACCOUNTANTS PARTNERS: ROBERT M. MOSS. C.RA. RONALD A. IEW, C.FA. CRAIG A. HARTZHEIM, C.RA. HADLEV V. HUL C.P.A. 802 EAST MAIN SANTA MARIA. CA 93454 PHONE: (805) 925-2579 FAK (80,5) 92`x2747 EMAIL mihsm®mlhcpos.com AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITLNG STANDARDS Board of Directors Redevelopment Agency of the City of Arroyo Grande Arroyo Grande, California We have audited the financial statements of the governmental activities and each major fund, of the Redevelopment Agency of the City of Arroyo Grande (the Agency), a component unit of the City of Arroyo Grande (City), as of and for the fiscal year ended June 30, 2006, and have issued our report thereon dated November 17, 2006. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. In planning and performing our audit, w cons e ` Age t ntrol er~financial reporting in order to determine our auditing procedures for the purpose of e o i on ial stn ants and notto provide assurance on the internal control over financial reporting. Our cons[ eratton ofthe internal contro over financtal reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material wealmess is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements caused by error or fraud in amomts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. Compliance and Other Matters As part of obtaining reasonable assurance about whether the Agency's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. Such provisions include those provisions of laws and regulations identified in the Guidelines for ComplianceAudus offaliforniaRedevelopmentAgenciesissued by the State Controller. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use ofmanagement and the State Controller and is not intended to be and should not be used by anyone other than these specified parties. MOSS, LEVY &HARTZHEIM L.L.P. November 17, 2006 l9 OFFICES: BEVERIV HILLS • SAM'A MARIA MEMBER AMERICAN INSRME OF GRA:s • CAfIORNN SOCETY OF C.PA's • CAUFORNlA SJ(7E7Y OF MIAJICIPALFlNANCE OFACHGi . CANFORNIA ASSOClA710N OF SCIi00L 6~91JE53OFACW.$ REDEVELOPMENT AGENCIES FINANCIAL TRANSACTIONS REPORT COVER PAGE Arroyo Grande Redevelopment Agency Fiscal Year: 2006 Subn i ed by: Signatu r Name lease Print) ID Number: 13984002700 ~~l~Cr'~~ ~ ~~r ~~~~U /GG60 Title /~-06- D 6 Date Per Health and Safety Code section 33080, this report is due within six months after the end of the fiscal year. The report is to include two (2) copies of the agency's component unit audited financial statements, and the report on the Status and Use of the Low and Moderate Income Housing Fund (HCD report). To meet the filing requirements, all portions must be received by the California State Controller's Office. To file electronically: ~. Complete all forms as necessary. 2. Transmit the completed output fle using a File Transfer Protocol (FTP) program or via diskette. 3. Sign this cover page and mail to either address below with 2 audits and the HCD report. To file a paper report: 1 Complete all fortes as necessary. 2. Sign this cover page, and mail complete report to either address below with 2 audits and the HCD report. Report will not be considered filed until receipt of this signed cover page. Mailing Address: State Controller's Office Division of Accounting and Reporting Local Government Reporting Section P. O. Box 942850 Sacramento, CA 94250 Express Mailing Address: State Controller's Office Division of Accounting and Reporting Local Government Reporting Section 3301 C Street, Suite 700 Sacramento, CA 95816 ~'~~~,~~'~ ~ ~ ~` ~~~' z~1 =i ' 3 Arroyo3Grande Rtidevelopment~Agency; X ~-.~;' a~.w.<.5.-.~b.~~_._...~aZ:-., ru~u,...~.k,.,. Lam, ~. s..w~..-. sa..,....~.-_'F.. ..~.4t ...r.>,~;. ... ~. -„ ._a,a~ ,K_.»,-.au.3., s-ita=. ,,.x.. ,-.-,..'.+..~,a-~.. e._ .?.'yt 'r,~~ „; '~~~;~_~4.~~ r',',~ RedevelopmenfAgenc~es Ftnanrtai,Transactions,Reptirt, ~,~y y, ,. `, } ,. ~~` _ , - General Intormation . ~ Y Fiscal Vear 2006 Members of the Governing Body, Middle Last Name . ~ ~ ~ First Name Initial Chairperson (Ferrara Tony Member.: Dickens Jim Member-~ ~ ~ (;uthrie Jim ~ C Member'. ,~ (Arnold Ed Member Costello (Joe ~ Member-, .; ~~ _ ~~ Member , ~ (- _ Member .. - ~ I~ Member ~ [~ Member ' ~ ~~ ~J Mailing Address' ~ ,- Street 1 p,O. Box 550 Street 2 214 East Branch Street _~ Crh' Arroyo Grande State i q~ Zip 193421-0550 Phone (805) 473-5432 ~ Is Address Changed? Middle Last Name First Name Phone Initial Ove Director (Adams ~ Steven ~ ~ (805) 473-5404 _~ Officer ~ Kraetsch Angela ~ ~ (805) 473-5432 ary ~Wetmore~ (Kelly _'i ~~ (805) 473-5414 Report Prepared By Independent Auditor: Firm Name Moss, Levy & Hartzheim ~ Last ~ Kraetsch ~ Levy ~ First Angela ~ Ron ~ Middle Initial ~D~ _ Street 214 E. Branch 802 East Main City ~«oyo Grande ~ Lanta Maria Sfare CA CA ~ Zip Code 193420___-~ 93454- Phone 805)473-5432 -I~ (805)925-2147 ~ General Information Page 1 12/6/2006 -, =7 =,~x~ .~ - '~ Arroyo_Grande Redevelopment Agency, w :~ ,;'/'+ ; ` ~"~ Achievement Information (Unaudited) Fiscal Year 2006 Indicate Only Those Achievements Completed During the Fiscal Year of this Report as a Direct Result of the Activities of the Redevelopment Agency Please provide a description of the agency's activities/accomplishments during the past Enter the amount of square year. footage completed this year by (Please be specific, as this information will building type and segregated by be the basis for possible inclusion in the new or rehabilitated construction. publication.) -.. _ .;., ' ~ , ActNlty Report Y. Commercial Buildings number of significant accomplishments took place in 2006. Construction has aen completed on a 108-unit senior low and very low income affordable housing ~oject, which was made possible through a DDA with the Agency to provide tancial assistance. The Agency purchased a parcel in the central business strict that will provide a future mixed-use project and downtown parking cpansion. The Agency also purchased a parcel with freeway frontage. egotiation is under way for development of a hotel on the site. The Agency fprovetl financial assistance for undergrounding costs to facilitate development of restaurant on an existing retention basin site, which is pan of an effort to rgrade an aging commercial center. Lastly, appraisals are under way on tour trcels targeted for a mixed use of affordable housing and professional offices. ost effods have been funded through debt between the Agency and iscellaneous City funds. The Agency is now in the process of issuing >proximately $4 million in bonded indebtedness to finance these projects and imburse Citv funds. Industrial Buildings Public Buildings Other Buildings Total Square Footage Enter the Number of Jobs Created from the Activities of the Agency Types Completed Square Footage Completed New Construction Rehabilitated ~.--.-_i I ~~~i 1 ~: ~~ ~~ L__~ 0 A=Utilities B=Recreation C=Landscaping D=Sewer/ Storm E=Streets/ Roads F=Bus/Transit Achievement Information (Unaudited) Page 1 12/6/2006 Audit Information Fiscal Year Was the Report Prepared from Audited Financial Data, and Did You Submit a Copy of the Audit? _ Indicate Financial Audit Opinion If Financial Audit is nol yet Completed, What is the Expected Completion Date? If the Audit Opinion was Other than Unqualified, State Briefly the Reason Given Was a Compliance Audit Performed in Acwrdance with Health and Safely Code Section 33080.1 and the State Controller's Guidelines for Compliance Audits, and Did You Submil a Copy of the Audit? Indicate Compliance Audit Opinion If Compliance Audit is not yet Completed, What is the Expected Completion Dale? _ _ -_ Ye] I '~ _ Unqualifi dl ~ I ~ ~l Yes - - ----- - (Unqualified __ _ _ _ __ ~_ If compliance opinion includes exceptions, state the areas of non-compliance, and describe the agency's effons to correct. Audit Information Page 1 12/6/2006 ~::'\~~;j{,;::~ """'t;:.: :,~: ,:~/;-\;.;: i;1,~~?~'1 ,.t'?<l\}/.' ~t:~o':";~;:f> ., .:"1',, "Cl. Gl" , It: '.;, CD, '-fCd",:n n~ ',CI" 'c:( ,", 'l:~{:~ i';:"':lf~\t,;fl~:i ;~i ... C /;~,;';: ~'ht; "J"h' i'_"';;' 1:: o a. 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',,_~~_ak:~s, AroyoGrande~RetleyelopmentAgency, ~,,~.~:_ ~ w.~~~,.., ,~.;~~ Assessed Valuation Data Fiscal Year 2006 Project Area Name Arroyo Grande Redevelopment Project Frozen Base Assessed Valuation 123,359,666 ~- ---~ Increment Assessed Valuation _ 79,566,079 i Total Assessed Valuation ~ X202,925,745 I- --- Assessed Valuation Data Page 1 12/6/2006 Fiscal Year !2006 Project Area Name ;Arroyo Grande Redevelopment Project Tax Increment Pass Through Detail Other Payments Amounts Paid To Taxing H& S Code H 8 S Code H 8 S Code Total H& S Code H 8 S Code Agencies Pursuant To: Section 33401 Section 33676 Section 33607 Section 33445 Section 33446.6 County _61,322 -_. „ .,.,$61322 a';~`~' T'~•' ~I. ~;~-`~'~.~` "~.".'- Cities 40,668 $40 668 ._ .'~ 1a.~ [ ~. ~v` r *~ ~~ t :~." School Districts ~ ~ 32~ 89,232 $121,368 _ ~ ~_ i Community College District ~ 14,193 ._-- _. $14,193 J Special Districts 5,641 $5,641 ,".~ t, mar r ~r-'` a, rs ~`=: Total Paid to Taxing $0 ..,,.._.,_$32,136 $211 056_ $243192 __ ... $0 ......_.. $0 ,.. ..... Agencies Net Amount to Agency ~,-~,,;w! -~..~'3"-~'~:?.l t" -~"'yi~~"~,, ,~ „';~_ ,..- _,"- ._ $812,087._ _; Gross Tax Increment '~~~n~ °;':» :*., ,'~~~"'"^`°--~ ~` _~"` __ 1,055,2791 Generated _ _ Pass-Through I School District Assistance Page 1 12/6/2006 Pass-Through /School District Assistance ... '. ~€~'~ " ~ $~ .'K ~~ ~Arl-oyo Grande,RedevelopmeMRgency-`: , ~_ r _ .,.~; n ,,' 4.. , i~ ~~ ~ A,=~zt ~ Redevelopment~Agenctes.Financial Transactions Report.: r '' ~7 ,ry Summary of the Statement of Indebtedness -Project Area Fiscal Year - - 2006 Project Area Name !Arroyo GranlBRe Tax Allocation Bond Debt I Revenue Bonds i ~ ' -__---~ Other Long Term Debt -' i City/County Debt i~ 1 Low and Moderate Income Housing Fund I __ 10,907,330_ Other ~` 20,955,5 ---- Total $31,862,674 :, Available Revenues ~ 1 Net Tax Increment Requirements $31,662,874 , Summary of the Statement of Indebtedness -Project Area Page 1 12/6/2006 ^~; # ! Arroyo Grande Redevelopment Agericq" t Y "' K ~, ", :;, RedevelopmerttAgencies Flnanctal.Transactions Report " "r" "' "' Fiscal Year 2006 ~ Agency Long-Term Debt Project Area Name __ -Arroyo Grande Redevelopment ProLct _.__________ _________ __ _ __ .__.________; Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year" Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default City/County Debt __ _ ___ i ___ 1997 j 3,084,259' ----~ 3,084,259 !City Advances I ~- _ =- 20~ - ~ $1,865,273 ; 138,986 terror in recording prior year debt _ 1,080,00)0 ~ - - -1 ~l___--._____~ $3,084,259,_. ;. Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Padicipation; Tax Allocation Notes; Financing Authority Bonds; City/County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass-Throughs; Deferred Compensation; Other Agency Long-Term Debl _ Page 1 12/6/2006 t - `~~~~ ~ ~~,~~~ ~ y°x^ Arroyo Graride Redevelopment Agency ~ ' r ~ ~=~ {',~ ~~;tin.x..u ,._.._t~z~7?t= >.. ,~~...~,~...~.....~,~ ....~.,.:~.._-~...x..:. ....ate ~..~~. .~__....... ,....,,;: Fiscal Year Project Area Name Tax Increment Gross (Include All Apportionments) Special Supplemental Subvention Property Assessments Sales and Use Tax Transient Occupancy Tax Interest Income Rental Income Lease Income Sale of Real Estate Gain on Land Held for Resale Federal Grants Grants from Other Agencies Bond Administrative Fees Other Revenues Total Revenues Statement of Income and Expenditures -Revenues ',2006 'Arroyo Grande Redevelopment Project Low/Moderate Special Capital Project Debt Service Income Housing Revenue/Other Funds Funds Funds Funds Total 844,223 211,056 '~ =r;- z ~_,,.= $1,055,279 J-- ... _ __._ _ . _ ..._: i ~ . $~ ____ I -- -- i. ..... . ___... _._ _$~.. _ _ I ~ $0 ~- 5,473 ~ 6,3421 ~~ _ $1,1,815 __ ~_-_- ~ I _ ~ . $0 __ --_-_ _- --~ _~ _... _. _.__..~_._. . $0 __.____. ..._. . j ~-- i- ------ ~ - 50 '. - ...- ..... $0 _- i 1,023 ~ 256 ..,_,._.$1,279 $850,719 ,. ,.. „ , _ __, _-$0 ... ,. _ $217,654 $0 $1 068,373 Statement oflncome and Expenditures -Revenues Page 1 12/6/2006 Fiscal Year Project Area Name Administration Costs Professional Services Planning, Survey, and Design Real Estate Purchases Acquisition Expense Operation of Acquired Property Relocation Costs Relocation Payments Site Clearance Costs X2006 ~~Arro~Grande Redevelopment Project _____ __„__ _~ Project Improvement I Construction Costs Disposal Costs Loss on Disposition of Land Held for Resale Capital Project Debt Service LowlModerote Special Funds Funds Income Housing RevenuelOther Total L~ 22,393 ~ 1__--_ $22,393 36,137 _____ _ ~ ____ _. $36,137 --- 1,151,455 I L_ _ ., $1,151,455 i --- I - - ~ --- - -- --~ _._ ..~. $4. _ I T -_ i .!___ _ ___ __ _ ____, so -- L---- I -- -~-~--- .___--...._.. ._... _. $0 C-- -. -----~-- ~--~------ -.__.. .. $0_._) Statement of Income and Expenditures -Expenditures Page 1 12/6/2006 Statement of Income and Expenditures -Expenditures Fiscal Year 2006 I Project Area Name ~Arrovo Grande Redevelopment Project______ _ __ Capital Project Debt Service LowlModemte Special Funds Funds Income Housing Revenue/Other Total Decline in Value of Land Held for Resale `_ ~ ; ~ .---- ~-_ . _..._. $0 Rehabilitation Costs -Rehabilitation Grants Interest Expense Fixed Asset Acquisitions Subsidies to Low and Moderate Income Housing Debl Issuance Costs Other Expenditures Including Pass- Through Payment(s) Debt Principal Payments: Tax Allocation Bonds and Notes Revenue Bonds, Certificates of Participation, Financing Authority Bonds Cily/County Advances and Loans All Other Long-Term Debt Total Expenditures Excess (Deficiency) Revenues over (under) Expenditures L --~--_ ---- - . _. .-. .. $Q_.J -- ----~- -__ - ~ _....._ .-. $4_~ $0 ~ -- i $0 ------ _ 278,949 ~ ~- $278,949 ' -- -.- I 0 --______- I .__.__.~.._._..__._.-___ .-~_ ..._. $~ I L- --- -.. .- ----- _ _ i $0 _ 81.488.934...._._..... _._..... $~ ~. _ _ _ _$0._~_..... .__.... g0 ,..~.,. ._$1,488,934 :. _._. (3638,215)., ~..... _._ __ $0 ~. ,. $217,654 ~ .___. ... _. Statement of Income and Expenditures -Expenditures Page 2 12/6/2006 Statement of Income and Expenditures -Expenditures -~' ~,~~~ ~-,._., ;."~'fF'4' j; •`;~ "~ .'Arroyo Grande Redevelopment Agency ~ „~~ ~;. ,_'~,~ , .~="~`x ~ y Yz ~ P4 ~ --fir'; Rede elopment'Agenaes~Financtal .Transactions Report ~, t ~.~, ~" S ,~ .. Statement of Income and Expenditures -Other Financing Sources Fiscal Year 2006 Project Area Name Arroyo Grande Redeveloprent Project ___ _ ______, Capital Project Debt Service LowlModerate Special Funds Funds Income Housing RevenuelOther Total Proceeds of Long-Term Debt ~ ~ ~ _-_ $p Proceeds of Refunding Bonds C ~ - ~ _ $0 Payment to Refunded Bond Escrow Agent ~ ~ __ - $p Advances from CitylCounty 1,218,986 ._ _-- _. __-~_-__ ~ _.__....$1,218.986 Sale of Fixed Assets ..... $0 --i---- Miscellaneous Financing Sources (Uses) ~ -88,510 ~ -10,000 ~ _ __. ($98,510) Operating Transfers In L ! gp Tax Increment Transfers In L ~ .._.. _._____._....$~_.. Operating Transfers Out ~ -- ..... ___ ._..__. $0.. Tax Increment Transfers Out __ ---I $p (To the Low and Moderate Income Housing Fund) Total Other Financing Sources (Uses) $1,130,476 $0 ($10,000) $D $1,120,476 Statement of Income and Expenditures -Other Financing Sources Page 1 12/6/2006 '~~-, ' `~`°.' ~{~ :~ Arroyo Grande Redevelopment Agency ~ ' ''' ~~'~- -s r rf `. 4 ~`r= Rt3developmentAgenctes Financial=Transactions Report "~ ..a. ......1.. .. n:- ,_..~....,.it :.. ~, .~ d~~'._ ~ .18,it..4_.__. ~ ,r, .,.t.. _ uob .. ¢. _r ...e _ a...v . Statement of Income and Expenditures -Other Financing Sources Fiscal Year 2006 Project Area Name Arroyo Grande Redevelopment Proiect __________ Capital Project Debt Service Low/Moderate Special Funds Funds Income Housing RevenuelOther Total Excess (Deficiency) of Revenues and $492,261 ~$0 $207,654 $0 $699,915. Other Financing Sources over Expenditures and Other Financing Uses Equity, Beginning of Period ($134,574) _ $0 $141,646 $0 $7,272 Prior Period Adjustments ' -~ I - __....___... $0.._: Residual Equity Transfers T Other(Specify) Refresh`. --~ ~~ - it --- I Total Other Total ' - Equity, End of Periotl $357,687 $0 $349,500 $0 $707,187 ' Statement of Income and Expenditures -Other Financing Sources Page 2 12/6/2006 LowlModerate Special Fiscal Year 2006 Capital Projects Debt Service Income Housing Revenuel0[her General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Tolal Assets and Other Debits Cash and Imprest Cash 277,651 ~ ~ _ 327,847 ~ _ ~ ;~~~~ ~, E ~- ~ ~' ` „, -;5~v says x .... $605,498 . ....._ .._ Cash with Fiscal Agent T _-____. I_ ~ _._ ~;r~ ~~ag.,g~:?t ~~. .:,~ s+~°' `.«; _ . $p...: Tax Increments Receivable ~ 77,640 19,410 - - ~;'~~;'-.}~~ ~ c- »^~~ .P ";~ $97,050 _ - _ Accounts Receivable I -- - „ °~"r ,.r, v P~~`z'~ '":~ `~3 ;,_ ..,.,.. s- $p .__ -- Accrued Interest Receivable 3,496 _2,24.3 ~ _ ~: =~ -: ~l ~.. _ „~ k ,:,.„;,, ~'w.3 _ $5,739 Loans Receivable I ~ ~ _. -~w ~ ~ rx ~ °` ~' Contracts Receivable ~ - ~ ~-, tiy'.a„C„1 _~~o _'~:.-~.,..; , _ Xc , _ _$0 _ _ - Lease Payments Receivable ~ _ ~~ ~~„ ~ x.~..,, , $p Unearned Finance Charge ~, ~ ~ i )a, _°'?~'' ~r+. ;` $0 ' Due from Capital Projects Fund ---- ~; ~~ r.; -° ''~ ;_ ~: $0 - Due from Debt Service Fund I ~ -- ~ ; t 7~~ q4x ~`.~~,~° -''~, ,~,^;" '"~r^ti~' $0 ~-__ _~~ Due from Low/Moderate ~ ~ „~ij ~ ~„?,,t_ ~,~,.~~ ,~~ ''~ , ~ ~ ~ ~~ $0 ;,. ~~~~~ Income Housing Fund --- Due from Special I ~, T _# ~.,,'- .~~;~ ,,;;~ ~, $0. Revenue/Other FUnds Balance Sheet -Assets and Other Debits Page 1 12/6/2006 Balance Sheet -Assets and Other Debits Low/Moderate Special Fiscal Year 2006 Capital Projects Debt Service Income Housing RevenuelOther General Long- General Fixed Funds Funds Funds Funds Tenn Debt Assets Total Investments I I ~ ,,! ~ '1w..x"t,sti~ ~ „4>~.~~w ~:.'. $0 Other Assets xc':. s ~~;is ..... . , _.____._ _. Investments: Land Held for „'.r_,:::,.. ~?: - ~ , >:k_-._v'~t_t'°~ ^_;s_'~ ,:~_:~av $0 _ Resale __ Allowance for Decline In "x ,g . ?'~_~ `r_4", - --~~~! ~. ~~--~ ~' ~€+* `"' _ ~~ ~ _ _ _ ~~ ~ ~~~ ~~ ~~ Value of Land Held for Resale Fixed Assets: Land ..__~:-~+`#.-_-_., : s_~ Y=F.i k+'~ `1:~_-~.1=fir.. '-T1 -~ ~t- y,~ 1,849,345 _$1,8_4_9,345 -~~ ~ ~ ~ ~-~~- ~~~ Structures, and Improvements Equipment ",~~'x~ ~'~n ~~ ~. sr y„_.~ r~ i . r __. _ bd" ~~-.~~. sv ,.`,"'- :~:....' ,...~ _:,. .;:. N '~" J.nss x _.._ W,~..~ ~ $0 . _ .. Amount Available In Debt ~ 3`°~+f ~ ~r`~i . ,... , ~` ,- '°.,,#~r 5~.»"..`$ 'GPs ~ ..~ _;,a~L - ~ ~ S0 - s~ ,,'h. ~. ~, . _.. . ___.__. . Service Fund . . . Amount to be Provided for _ _ -,b#i.,-, ,, ,r, r'. 3 }~,~t;..~?G~, _, '"~ s" s ,'! ~; ~~ 3,084,259 s ~ ~ ;~~~'~" ,;.'„ $3,084,2.5_9_ ~~~~ -~~ ~--- Payment of Long-Term Debt Total Assets and Other $358,787 ~ $0 _ $349,500 $0 $3,084,259 $1,849,345 $5,641,891 Debits (Must Equal Total Liabilities, Other Credits, and Equities) Balance Sheet -Assets and Other Debits Page 2 12/6/2006 Balance Sheet -Assets and Other Debits z LowlMOderate Special Fiscal Year 2006 Capital Projects Deb[ Service Income Housing RevenuelOther General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Liabilities and O[her Credits Accounts Payable Interest Payable Tax Anticipation Notes Payable _ Loans Payable Other Liabilities Due to Capital Projects Fund Due to Debt Service Fund Due to Low/Moderate Income Housing Fund Due to Special Revenue/Other Funds Tax Allocation Bonds Payable Lease Revenue, Cenifcates of Participation Payable, Financing Authority Bonds ~.. I r $0 :n - {v, ~ __ _ l,~ dL-kw'''~'~3 a-. ~..~ .i ~rJ; Y:.G..a: _ i4. ""4ct ..: m:~41 .- _ $0 _ All Other Long-Term Debt s"nz'~,~+ ~!~~g,.r~,,,{„;~^ „~~', ', x~-y ;7T' I _ 3,084,259 Total Liabilities and Other $1,100 $0 $0 $0~ $3,084,259 Credits .. _. ... _.__...._._.... .. ._.....,._.__ . _. ......_.._..._ Balance Sheet -Liabilities and Other Credits Page 1 12/6/2006 Balance Sheet -Liabilities and Other Credits ,t; z. ~ ', Balance Sheet - Liabilities and Other Credits LowlModerate Special Fiscal Year 2006 Capital Projects Deb[ Service Income Housing RevenuelOther General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Equities Investment In General Fixed ~ t ~'_'= ~'* ~'( G's '; ~~' 9c 'i , --- " 1 r` `"'`' t 849 345 $7 849 345 `"s~ - . -- w c~ .u , : ~, s -- x.., c , , . , ., ~~,- ,., _ .. , ._._- --_ _... Assets ---- --- Fund Balance Reserved i j - --~--- ,a'._:`.~r,,... `;. *-,,,,ak ~~~- ~:~ --. $0 _ ..... - ._ .i Fund Balance ~ ~ _ - I _ _ 349,500 ~ -. s;w~_ ,r,?, _ r ~", , ': '~'~ ., ~ $34.9_,500 I ~~ ~ ~~~~'-~ Unreserved-Designated Fund Balance 357,687 j Z ,' ,T r' ~: .,. ~; ~# °i ~~~ $357,687 Unreserved-Undesignated _ __ Total Equities $357,687 $0 $349,500 $0 ~~~^"~ ~~ $1,849,345 $2 556,532 Total Liabilities, Other Credits, and Equities $358,787 $0 $349,500 $0 $3,084,259 $1,849,345 $5,641,891 -: Balance Sheet -Liabilities and Other Credits Page 2 12/6!2006 ~ :~'~''~~ aRedevelopmentAgencies Ftnanaal,Transactlons Report ~ 4~ Statement of Income and Expenditures -Summary, Combined Transfers In/Out Fiscal Year 2006 Operating Transfers In _. .$~ ' .__ Tax Increment Transfers In ..._ ._.., SO Operating Transfers Out Tax Increment Transfers Out __.. $0_. Statement of Income and Expentlitures - Summary, Page 1 12/6/2006 Combined Transfers In/Out Confirmation of Redevelopment Agency On-Line Filing of Annual HCD Report To: State Controller Division of Accounting and Reporting Local Government Reporting Section P.O.Box. 942850 Sacramento, CA 94250 This notice is automatically generated by HCD's On-Line Reporting System. The purpose is to inform and verify to the SCO that the redevelopment agency electronically filed the annual HCD report and HCD, by this notice, electronically received the annual HCD report. Below identifies the reporting redevelopment agency, authorized person who filed the report, and the date and time HCD received the agency's annual report: Redevelopment Agency: ARROYO GRANDE Agency Administrator: Angela Kraetsch Date: 12/06/2006 Time: 11.27 am Note to Redevelopment Agency: Send this notice and a coQy of the agency's independent auditor's report and financial statement to the SCO at the above address. It is not necessary to submit a paper copy of HCD's reporting schedules to either the SCO or HCD. California Redevelopment Agencies- Fiscal Year 200512006 Project Area Conbibutions to Low and Moderate Income Housing Fund Sch A Project Area Financial Information Agency ARROYO GRANDE Address 214 E Branch Street Arroyo Grande CA 93420 'rojectArea ARROYO GRANDE Type: Inside Project Area Status: Active Plan Adoption: 1997 Plan Expiration Year: 2043 Gross Tax ~ Calculated Amount Amount Amount Total % Cumulative Increment Deposit Allocated Exempted Deferred Deposited Def. $1,056,558 $211,312 $211,312 $0 $0 $211,312 20.00% $0 Repayment $0 Category InterestIncome $6,342 ' Tota/Additional Revenue $6,342 Total Housing Fund Deposits for Project Area $217,654 Agency Totals For All Project Areas Gross Tax Ca/culated Amount Amount Amount Total % Cumulative Increment Deposit Allocated Exempted Deferred Deposited Def. $1,056,558 $211,311.6 $211,312 $0 $0 $211,312 20% $0 Total Additional Revenue from Project Areas $6,342 Total De(erra/ Repayments. $0 Total Deposit to Housing Fund from Project Areas. $217,654 Page 1 of 1 12/06/06 California Redevelopment Agencies-Fiscal Year 200512006 Project Area Contributions to Low and Moderate Income Housing Funds Sch A Project Area Summary Report ARROYO GRANDE Tax Incr. Percent Total Project Area 100%of Tax 20%Set Aside Tax Increment Amount Deferral Deposited to of Tax Repayment Other Deposited to Increment Requirement Allocated Exempted Hsng Fund Incr Dep Deferrals Income Housing ARROYO GRANDE $1,056,558 $211,312 $211,312 $0 $0 $211,312 20.00% $0 $6,342 $217,654 Agency Totals: $1,056,558 $211,312 $211,312 $0 $0 $211,312 20.00% $0 $6,342 $217,654 Note: Print this report in Landscape Orientation (Use the Print Icon just above, then Properties then Landscape) Page 1 of 1 12106106 California Redevelopment Agencies • Fiscal Year 2005/2006 Status of Low and Moderate Income Housing Funds Sch C Agency Financial and Program Detail ARROYO GRANDE Unencumbered Undesignated $349,500 Total Encumbrances $0 Unencumbered Balance $349,500 Unencumbered Balance Adjusted for Debt Proceeds $0 Unencumbered Balance Ad%usted for Land Sales $0 Excess Surplus Expenditure Plan No Excess Surplus Plan Adoption Date Site Improvement Activities Benefiting Households Income Level Low Very Low Moderate Total Land Held /or Future Development Site Name Num Of Zoning Purchase Estimated Acres Date Start Date Remark Use of the Housing Fund to Assist Mortgagors Income Adjustment Factors I Requirements Completed Home $ Hope $ Non Housing Redeve/opmenf Funds Usage Resource Needs LM/HF DepositslWithdrawls Document Document Custodian Custodian Copy Name Date Name Phone Source Achievements Description Page 2 of 2 12/06/06 California Redevelopment Agencies - Fiscal Year 200512006 Status of Low and Moderate Income Housing Funds Sch C Agency Financial and Program Detail ARROYO GRANDE Beginning Balance Adjustment to Beginning Balance Adjusted Beginning Balance Total Tax Increment From PA(s) $211,312 Total Receipts from PA(s) Other Revenues not reported on Schedule A Sum o(Beginning Balance and Revenues $141,846 $0 $141,846 $217,654 $0 $359,500 Item Su6item Amount Remark Planning and Administration Costs Administration Costs $10,000 Subtotal of Planning and Administration Costs $10,000 Total Expenditures $10,000 Net Resources Available $349,500 Indebtedness For Setasides Deferred $0 Other Housing Fund Assets Category Amount Remark Total Other Housing Fund Assets Total Fund Equity $349,500 200112002 $31633 200212003 $55165 sum of 4 Previous Years' Tax prior Year Ending Unencum Excess Surplus for 200312004 $79793 Increment for 200512006 200512006 200412005 $94985 $261576 $141,846 $0 Sum of Current and 3 Previous Years' Tax Increments Adjusted Balance Excess Surplus for next year Net Resources Available Unencumbered Designated $441,255 $349,500 $0 5349,500 $0 Page 1 of 2 12106/06 California Redevelopment Agencies -Fiscal Year 200512006 Status o/Low and Moderate Income Housing Funds Sch C Agency Financial Summary ARROYO GRANDE Adjusted Project Agency Net Other Total 'Unen- Unen- Unen- Beginning Area Other Total Resources Housing Housing Encum- cumbered cumbered cumbered Balance Receipts Revenue Expenses Available Fund Assets Fund Assets brances Balance Designated Not Osgntd $141,846 $217,654 $0 $10,000 $349,500 $0 $349,500 $0 $349,500 $0 $349,500 Expense Planning and Tofa/ Administration Costs 20051200 $10,000 $10,000 •The Unencumbered Balance is equal to Net Resources Available minus Encumbrances Note: Print this report in Landscape Orientation (Use the Print Icon just above, then Properties then Landscape) Page 1 of 1 12/06/06 8.c. MINUTES REGULAR MEETING OF THE CITY COUNCILIREDEVELOPMENT AGENCY TUESDAY, OCTOBER 24, 2006 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council/Redevelopment Agency meeting to order at 7:05 p.m. 2. ROLL CALL City Council/RDA: Council/Board Members Jim Dickens, Joe Costello, Ed Arnold, Mayor Pro TemNice Chair Jim Guthrie, and Mayor/Chair Tony Ferrara were present. City Staff Present: City Manager Steve Adams, City Attorney Tim Carmel, Director of Administrative Services/City Clerk Kelly Wetmore, Director of Financial Services Angela Kraetsch, Director of Public Works/City Engineer Don Spagnolo, Director of Parks, Recreation and Facilities Dan Hernandez, and Community Development Director Rob Strong. 3. FLAG SALUTE Members of Boy Scout Pack 13 Den 6 Webelos led the Flag Salute. 4. INVOCATION Retired Pastor Paul Jones, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Honorary Proclamation -Character Counts Week. Mayor Ferrara presented an Honorary Proclamation recognizing October 16-22, 2006 as Character Counts Week. Mr. Tobie Charles accepted the Proclamation and spoke briefly of the "Six Pillars of Character". 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only Council Member Dickens moved, Council Member Costello seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read in title only and all further reading be waived. Gordon Bennett, Allen Street, expressed concerns with potential flooding in the Arroyo Grande and Tally Ho creeks caused by debris. Eddie EI-Helou, E. Branch Street business owner, spoke in support of Measure O-O6, the City's sales tax measure. Grea Moore, E. Branch Street business owner, spoke in support of Measure 0-06; stated that passage of the measure would not negatively impact him as a business owner; stated that the City is being fiscally responsible; and stated that if the measure does not pass, it would be difficult to fund capital projects in the City. Minutes: City Council Meeting Tuesday, October 24, 2006 Page 2 8. CONSENT AGENDA Mayor/Chair Ferrara invited any member of the public who wished to comment on any Consent Agenda item to do so at this time. There were no public comments received. Council/Board Member Costello moved, and Council/Board Member Dickens seconded the motion to approve Consent Agenda Items 8.a. through S.e., with the recommended courses of action. The motion carried on the following roll-call vote: AYES: Amold, Dickens, Costello, Guthrie, Ferrara NOES: None ABSENT: None 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period October 1, 2006 through October 16, 2006. 8.b. Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of September 30, 2006. 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of September 12, 2006, as submitted. 8.d. Consideration of Proposal to Purchase and Install Upgrade to the City's Cable Television Playback and Presentatiori System. Action: Appropriated $12,250 from the Public, Education and Government (PEG) Access Fund and directed staff to implement the proposal submitted by AGP Video for design and installation of the upgrade to the City's cable television playback and presentation system. 8.e. Consideration of Support for Proposition 84 -The Clean Water, Parks and Coastal Protection Bond of 2006. Action: Adopted Resolution No. 3961 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE SUPPORTING PROPOSITION 84". 8.f. Consideration of Resolution in Support of Proposition 1C -The Housing and Emergency Shelter Trust Fund Act of 2006. Action: Adopted Resolution No. 3962 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE SUPPORTING PROPOSITION 1C - THE HOUSING AND EMERGENCY SHELTER TRUST FUND ACT OF 2008". 8.g. Consideration of Resolutions Establishing the City's Contribution Toward Health Care Coverage. Action: 1) Adopted Resolution No. 3963 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE ARROYO GRANDE POLICE OFFICERS' ASSOCIATION ("AGPOA")"; 2) Adopted Resolution No. 3964 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL 4403"; 3) Adopted Resolution No. 3965 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 620". Minutes: City Council Meeting Tuesday, October 24, 2006 Page 3 8.h. Consideration of Appropriation of Funds for Startup Costs for East Grand Avenue Business Improvement Association. [CC/RDA] Action: The City Council/RDA Board appropriated and authorized the City Manager/Executive Director to expend $2,000 for startup costs for the formation of an East Grand Avenue Business Improvement Association. 8.i. Consideration of Authorization to Purchase aSelf-Priming Pump and Motor for Soto Detention Basin No. 1. Action: Authorized the purchase of a 50 h.p. self-priming pump, motor and suction hose for Soto Detention Basin No. 1 from Godwin Pumps in the amount of $23,537.09. 8.j. Consideration of Award of Bid for Contracted Custodial Services -Service Master. Action: Awarded the bid for contract custodial services to Service Master in the amount of $3,834 per month and authorized the Mayor to execute the Contractor Services Agreement. 8.k. Consideration of Authorization to Submit a Proposal to the Lucia Mar Unified School District to be a Partner in the "Bright Futures" Program. Action: Authorized the Director of Parks, Recreation and Facilities to submit a proposal to the Lucia Mar Unified School District to become a partner in the Bright Futures Program. 9. PUBLIC HEARINGS 9.a. Consideration of Vesting Tentative Tract Map Case No. 04-004 and Planned Unit Development Case No. 04-001; Applicant: DB & M Properties, LLC; Location: 415 E. Branch Street (Continued from August 8, 2006). Community Development Director Strong presented the staff report and recommended the Council consider an addendum to the certified Environmental Impact Report (EIR) and development proposal for a commercial retail, office and residential project located in the Village of Arroyo Grande (Creekside Mixed-Use Center) take tentative action on the project, and direct staff to return with a supporting resolution. He stated that the Planning Commission recommended the City Council adopt a resolution denying the project as presented at the April 2005 Planning Commission meeting. Director Strong responded to questions related to the project proposal, including street and sidewalk modifications; ingress/egress locations; mitigation measures related to trees; drainage; commercial building size and design; parking; and coordination of uses between commercial and residential. Mayor Ferrara opened the public hearing, inviting the applicant or representative to address the Council first. Joe Boud, Joseph Boud & Associates, representing the applicant, gave a brief history of the development review process for the project over the past six years. He noted that they had addressed comments made at the last meeting by modifying the commercial building to reduce the bulk and massing; conducting a tree inventory and analysis and determining that two oak trees and one palm were good candidates for relocation, however the remaining trees are either too large, too diseased, or too problematic to transplant; noted that new trees would be planted; agreed to install speed humps on Le Point Street if recommended by the Public Works Department; checked with PG8~E and clarified that the City makes the decision on number, type, and location of street lighting and would follow recommendations by Public Works; lighting within the residential component had not been decided but would be pedestrian scale; recognized that Minutes: City Council Meeting Page 4 Tuesday, October 24, 2006 area is in flood zone and the necessary grading required for the project; addressed issue regarding impervious surface and determined that there is 5-12 inches of compacted base that provides anear-perfect impervious surface and detention basins are not recommended in flood zones; researched issue regarding upper floor parking garages; briefly reviewed redesign of project to accommodate every concern that has been expressed, including providing additional traffic analyses; a second access onto Branch Street; an arborist report; the Geotech report; retention of the loading docks at the Barn; retention of the Barn in its entirety; redesign of the commercial building; the street lighting, and the creekside parcel. He responded to questions from Council concerning the left turn pocket, the landscape plan, parking to accommodate the retail portion of the project; the height of the commercial building; clarification of the Agreement between the Browns and DB&M Property which runs with the land; and he read into the record a letter from Adair and Trudy Brown, owners of the warehouse at 415 E. Branch Street, supporting the proposed project surrounding their property (on file in the Administrative Services Department). He concluded by requesting support and approval of the project. Council asked further questions of Mr. Boud regarding elevations and height of the commercial building; review of the property line; and drainage issues as it relates to the creek. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter. The following members of the public addressed the Council: Camav Arad, owner of Chameleon Fabrics, Furniture 8~ Design and Allen Street resident, gave a presentation entitled "Village within aVillage -Citizens Alternative Plan" which includes the preservation of the Loomis Barn grain mill and the historic Loomis house. She reviewed a checklist of community concerns regarding the proposed project, and suggested specific revisions to the project to address the concerns. She spoke in opposition to the proposed project as submitted; urged the developer to work with the business owners and neighbors; and urged the Council to consider the alternative plan. Earl Balgeman, Le Point Street, spoke in opposition to the proposed project, specifically the residential driveways on Crown Terrace; garages above living quarters; the proposed residential density (too many units); tree removal; and building style. Karla Hanev, Mesa Alta Lane, spoke in support of the alternative plan presented by Ms. Arad. Greo Moore, Village business owner, spoke in support of the mixed-use project as proposed. Bill McCann, Crown Hill, spoke in support of the alternative plan presented by Ms. Arad. He suggested scaling down the massive residential element, adding more retail, and enlarging the parking area. Rov Rawlings spoke in support of the alternative plan presented by Ms. Arad. Pattv Welsh, Pradera Court, spoke in support of the alternative plan presented by Ms. Arad. Aleii Davar, Le Point Street, member of the Le Point Street Residents Committee, displayed an exhibit showing the area, expressing concern about the proposed residential driveways on Crown Terrace, potential increased traffic problems associated with the development and its impact on Le Point Street residents. Jane Line, Pleasant Lane, expressed concern about the lack of retail space; the ability of the proposed project to draw people into town; and spoke in support of the alternative plan presented by Ms. Arad. Ann Balgeman, Le Point Street, noted her original concerns with safety, traffic, residential density, and multiple driveways on Crown Terrace. She spoke in opposition to the project as proposed. Winton Tullis, Allen Street, urged the Council to review the alternative plan. Minutes: City Council Meeting Page 5 Tuesday, October 24, 2006 Chuck Fellows, Canyon Way, member of the Planning Commission, noted that in April 2005 the Planning Commission denied the project based on the inability to make three findings. He acknowledged the applicant's changes to the project; however, he felt the project was still not a good fit for the Village. He said the neighbors have expressed concern regarding the three story structures that would include homes with driveways on Crown Terrace; the three-story commercial office building is too large and too tall, and the design and exterior materials are not compatible with the historic barn and two vintage houses. He said there is an opportunity to continue the process of improving this northeast part of the Village, and stated there needs to be a collaborative element to the process to include the developer, the neighbors, and the business owners. Marina Gordy, Le Point Terrace, expressed concern with the proposed residential driveways on Crown Terrace and increased noise and traffic as a result of the development. Jacqueline Ponterelli, Le Point Street, member of the Le Point Street Committee, agreed with comments made by Ms. Arad, Mr. Fellows, and Mr. Davar's. Debbie Swenson, Bee Canyon Road, spoke in support of the alternative plan presented by Ms. Arad. Gordon Bennett, Allen Street, spoke in support of the alternative plan presented by Ms. Arad. Lance Tullis, Garden Street, spoke in support of the alternative plan presented by Ms. Arad. Scott Underwood, May Street, spoke in support of the alternative plan presented by Ms. Arad. Resident on Le Point Terrace (name not provided), expressed concern about increased traffic on Crown Hill Terrace. James Murphy, Walnut Street, expressed concern about the area near the creek and stated he hoped the 25-foot setback area would be provided as open space for people to enjoy. Margie Hurd, Deer Canyon, spoke in support of the alternative plan presented by Ms. Arad. Howard Mankins, Hillcrest Drive, spoke in support of the project's mixed-use concept; considered this as in-fill development that will upgrade the property; expressed concern about prolonging the project; noted that the applicant has complied with all the conditions; and spoke in support of the proposed project. Duane DeBlauw, applicant, briefly commented on the square footage of the commercial building. He stated that to look at an alternative to make further reductions to the project and in looking at all of the conditions of approval, he does not see how the project could be economically viable. He also spoke of the additional infrastructure demands placed on the project. He reviewed the history of the project's development review process and said that they have followed all direction with regard to changes and refinement to the project. He stated that being asked to consider a whole new change is extremely difficult if it doesn't increase any economic viability. He ,requested reasonableness in order to make the project viable, and requested the Council consider their efforts to respond to all concerns expressed. He then responded to concerns regarding the cypress trees along Crown Terrace and suggested that their removal would enhance the safety of the pedestrian walkway; expressed continued confusion about the road width on Crown Terrace and noted that it currently exists with no sidewalks, no shoulder, and is very narrow. He stated the new proposal widens the street and includes a sidewalk, which would create a safer situation. He also noted that many project studies had been done so there is some factual basis for which to make decisions. He requested the Council approve the project. Joe Boud, Joseph Boud & Associates, noted that they had explored the idea of additional commercial behind the existing Loomis Barn and the residences in lieu of additional residential; however, they were dismissed because to establish commercial development behind the E. Branch frontage without any visual connection, circulation connection, or any adequate vehicular/pedestrian flow is not a feasible plan. He said that is why amixed-use project was designed to create a transition between residential and commercial uses. He replied to comments regarding garages directly above residences; referred to the arborist report regarding Minutes: City Council Meeting Page 6 Tuesday, October 24, 2006 tree removal; the proposed building style; and noted the severe constraints on the site including the creek setbacks, the steep embankment along Crown Terrace, and the sewer and gas easements that run through the center of-the property. He concluded by saying that they have worked with everyone involved to come up with a project that has satisfied all of the concerns expressed. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Mayor Ferrara called for a break at 9:30 p.m. The Council reconvened at 9:40 p.m. At the request of Mr. DeBlauw, Mayor Ferrara invited the applicants to address the Council and provide final comments. Richard DeBlauw, applicant, asked Council to make a decision tonight on the proposed project as submitted. Jim Matthews, DB&M Builders, stated that they have exhausted funding, have complied with all suggestions made, and stated they would be unable to continue with the project if it is not approved tonight. Council Member Dickens provided the following comments: - Addressed City's development review process; noted that Council had only seen this project three times this year in June, August, and October; - Noted that the Planning Commission recommended denial of the project in April 2005 and the applicant decided to address the issues and make revisions instead of bringing it directly to the Council at that time; - Acknowledged pre-existing assets on the site including historic resources (structures); creekside access; proximity to the Village and potential for a Village extension; close proximity to residential and pedestrian access which calls for increased retail; - Is proponent for more retail commercial in this area, less high density residential; - Does not support land use conflicts between residential and commercial; - Expressed concern with design; is too contemporary and too residential in nature; - Crown Terrace is too narrow for the increased use proposed; site has not had historic access to Crown Terrace; improvements will not mitigate the increased impacts; - The proposal does not compliment the valued historic structures on the site and dominates and detracts from the historic Village; - The barn need to be the cornerstone and focal point in size and scale; - There are few to no elements proposed which extend the Village charm and draw pedestrians to this area; - Cannot support the project as proposed. Council Member Costello provided the following comments: - Thanked everyone who addressed the Council; thanked the applicant for addressing many of the previously identified concerns; - Clarified that the Council was not choosing between the applicant's proposal and an alternative proposal; the Council was here to consider the applicant's proposal only; - Acknowledged that a mixed use project was desired on the site; - The size of the commercial building is still too large and it dominates the barn; - There are traffic circulation issues; there should not be residential driveways on Crown Terrace; Minutes: City Council Meeting Tuesday, October 24, 2006 Page 7 - Expressed concern with traffic coming out of the project between the barn and the commercial building and trying to turn left to go up Crown Hill; - Cannot support proposed project based on the circulation problems; the impact of taking out 70 trees; and the mass and scale of the commercial building. Council Member Arnold provided the following comments: - Expressed concem about the size and scale of the commercial building; - Expressed concern about traffic circulation on Crown Terrace; - Parking garage may be appropriate in that is may be a limited in and out access and potentially controlled with a gate for employees only; - There are too many driveways on Crown Terrace; - Expressed concern with the historical setting and removing a portion of Hildy's house and destroying a large portion of the existing garden; - Recommended denying without prejudice so the applicant can come back with modifications. Mayor Pro Tem Guthrie provided the following comments: - Acknowledged the Council was not reviewing the alternative plan tonight; - Stated that the overall intensity of use in an all commercial project versus a mixed use project is much higher; - Supports a mixed use project; clear enhancement to the Village; could be better mix of residential and commercial; - The historical buildings provide some constraints for development on the site; - The connection of the project to the Village depends on future development on the adjacent properties and whether there will be continuous link to retail uses; - Wish there was a connection through the creek all the way from the back side of the property; - With regard to tree removal, the purpose of the existing trees was to visually hide an industrial use; ok with removing; - Acknowledged there may be problems backing out onto Crown Terrace; however, the overall traffic improvement would be a plus; - Sidewalk would improve pedestrian safety; street would be a little bit wider; traffic study showed traffic counts not high; - With regard to the scale of the commercial building, the height of the peak is 33' which is only 1 foot taller than the bam; agrees it is large; however, does not believe it will overpower the barn; - Supports moving forward with the project as proposed. Mayor Ferrara provided the following comments: - Expressed concern with the size, scale and intensity of the commercial building and its mass and height in relation to the barn; - Expressed concern with the proposed architectural style and the lack of a color rendering or color board; - Prefers that the commercial building be reduced or divided or designed more in scale with the other buildings; - , Comfortable with applicant's proposal with regard to drainage and the creek; - Important to link the project design with potential development on adjacent properties; - Supports mixed use project concept; housing would be asset to City which would enhance pedestrian access to the Village; would not support reducing the housing complement; Minutes: City Council Meeting Page 8 Tuesday, October 24, 2006 - The trees need to be better maintained; referred to arborist report; is comfortable with landscape plan; - Would support the project if the driveways on Crown Terrace were removed and if the backyard and garden of Hildy's House were not impacted; - Suggested breaking up the commercial building to soften the mass. Council Member Costello moved to take tentative action to deny the project, without prejudice, and direct staff to return at a subsequent meeting with a supporting resolution. Council Member Dickens seconded, and the motion passed on the following roll-call vote: AYES: Costello, Dickens, Arnold, Ferrara NOES: Guthrie ABSENT: None 9.b. Consideration of Amended Conditional Use Permit Case No. 06-002; Hampton Inn and Suites Hotel Project Located at 1400 W. Branch Street Community Development Director Strong presented the staff report and recommended the Council: 1) Adopt a Resolution approving Amended Conditional Use Permit Case No. 06-002 modifying condition of approval number 23 for the Hampton Inn and Suites Hotel, including relocation of one additional existing mature oak and, an amended landscape plan. City Manager Adams gave an overview of staff's recommendation regarding approval of a proposed revenue sharing agreement to provide a reimbursement of $250,000 over afive-year period in transient occupancy tax revenue generated from the project. He introduced Tim Mulrenan, the City's Redevelopment Agency consultant, who reviewed financial projections provided by the applicant. City Manager Adams recommended that the Council take tentative action to approve the Agreement and direct staff to bring back a final Agreement for formal approval. Staff then responded to questions from Council regarding the landscape plan as it relates to tree removal, relocation, and replacement. Mayor Ferrara opened the public hearing, inviting the applicant or representative to address the Council first. Bob Tuttle, architect, noted that the original tree location survey was not accurate and the three big trees in front of the hotel were located much closer to the slope and it became necessary to shift the building. He explained that extensive retaining walls were then required which significantly increased the cost of the project. He reviewed entrance modifications to the project as well as the modified landscape plan to relocate certain trees on the site. Garv White, applicanUowner, stated he worked on the tree relocation issues and the redesign of the hotel entrance and requested direction from the Council on relocating or replacing tree #9. He commented on and provided suggestions for relocating and replacing certain trees on the site, and responded to questions from Council. Rob McMillan, development partner for American Property Management Corporation (financing partner and operating partner of the property and the franchisee with Hilton Hotels), spoke in support of the modified landscape plan and the transient occupancy tax rebate program. Minutes: City Council Meeting Page 9 Tuesday, October 24, 2006 Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter. Kristen Barneich, Canyon Way, expressed concern with the modified landscape plan as it relates to the removal, relocation, and replacement of the oak trees. She requested that the landscape plan come back to the Architectural Review Committee for final review. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council Member Arnold provided the following comments: - Originally favored mitigating a majority of the Oak trees; - Stated this was a very worthwhile project for the City and will be a valuable asset; - Walked the site and noted that the trees in question are not very healthy and it was questionable whether they would survive; - Hoped that Landmark tree #2 lives longer than the arborist predicted; - Could agree to mitigation for trees #9, #10 & #11 and moving the porte-cochere to the center; preference would be to remove and mitigate them with faster growing trees; suggested landscape plan be implemented early in the process so there is time for plants and trees to mature; - Expressed concern about the timing of implementing the transient occupancy tax revenue sharing agreement as it relates to impacting other hotels located in the City; - Supports relocation of trees #7 and #8, parallel to trees #1 and #2. Council Member Costello provided the following comments: - Agreed with Council Member Arnold's comments about saving trees #7 and #8; - Is flexible with relocating or replacing trees #9, #10, and #11; - Agreed that specimen Oak trees might be tall; however, they don't have the girth that the mature trees do; - Would prefer to see redwood trees along W. Branch Street; - Supports the transient occupancy tax revenue sharing agreement as proposed as a sound investment; formula must be appropriate. Council Member Dickens provided the following comments: - Noted that he did not support the original approval of the project due to its size and scale; however, he acknowledged the City Council did approve the project for this site and the City must work with the applicant to make sure it is a successful project; - Supports moving the porte-cochere into the center of the project and mitigating oak trees #9, #10, and #11 by replacing on a 3:1 ratio, with one specimen tree and two other 24" or 36" box trees; - Does not support the placement of Oak trees along W. Branch Street frontage; - Supports transplanting of trees #5a, #7 and #8 on the property and replacing #9, #10, and #11 at a 3:1 ratio with trees that are appropriate to help screen the size and scale of the project; - Requested that appropriate trees be placed along W. Branch Street and the Grand Estates furniture store to provide an adequate buffer; - Supported economic development assistance associated with the project and supported the transient occupancy tax revenue sharing agreement as proposed. Minutes: City Council Meeting Page 10 Tuesday, October 24, 2006 Mayor Pro Tem Guthrie provided the following comments: - Supports moving the pone-cochere and removal and mitigation of the Oak trees; - Agreed that Oak trees should not be placed along the W. Branch Street frontage; likes eucalyptus trees; - Favored providing economic assistance; however, he expressed concerns with the terms of the agreement as it relates to the timing and amount of reimbursement. Mayor Ferrara provided the following comments: - Concurs with the policy of 3 to 1 replacement with one being a specimen tree; trees that are healthy enough to reposition have been identified; would like to see the landscape plan fast tracked to the ARC for review; - Liked the Porte-cochere off to the side as it provides for a more unique character, but could support it being in the center; - Supports the replacement of trees #9, #10, and #11; would like to see concept landscape plans; - Concurred that Oak trees should not be placed along the W. Branch Street frontage; would like to see tall and lean trees to break up the elevation, but nothing that would obscure views; - Supported the transient occupancy tax revenue sharing agreement as proposed. Discussion ensued regarding the Oak tree mitigation policy and the terms of the transient occupancy tax revenue sharing agreement. Council Member Arnold moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY COUNCIL APPROVING AMENDED CONDITIONAL USE PERMIT CASE NO. 06-002 TO MODIFY CONDITION OF APPROVAL NUMBER' 23 OF TENETATIVE PARCEL MAP CAST NO.05-003 AND CONDITIONAL USE PERMIT (SPECIFIC DEVELOPMENT PLAN) CASE NO. 04-009 ALLOWING THE CONSTRUCTION OF A HOTEL AND RESTAURANT; LOCATED AT 1400 WEST BRANCH STREET, AS APPLIED FOR BY STEPHEN COOL AND GARY WHITE", as amended to mitigate Oak trees #9, #10, and #11 with large specimen Oak trees to be agreed upon by the Parks, Recreation and Facilities Director and the applicant, with an additional two trees per each tree taken as mitigation with the species to be selected by the ARC and for the ARC to review and assist in the development of the overall landscape plan. He further moved to tentatively approve the transient occupancy tax agreement with a threshold of $50,000 above the previous year's transient occupancy tax revenues for the City, with the City then sharing a dollar for dollar increase up to a $50,000 reimbursement to the applicant for a period of five years. Following clarification and discussion, Council Member Costello seconded, and the motion passed on the following roll-call vote: AYES: Arnold, Costello, Dickens, Guthrie, Ferrara NOES: None ABSENT: None Upon unanimous consensus of the Council, it was agreed to continue the meeting past midnight. 10. CONTINUED BUSINESS 10.a. Consideration of Traffic Way Streetscape Plan. Director of Parks, Recreation and Facilities Hernandez and Community Development Director Strong presented the staff report and recommended the Council consider the draft Traffic Way Minutes: City Council Meeting Page 11 Tuesday, October 24, 2006 Streetscape Plan (TWSP), including the street tree planting program by the Tree Guild and street restriping and future improvement plans prepared by the Public Works and Community Development Departments for approval and implementation as recommended by the Parks and Recreation Commission and Traffic Commission. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter. Kristen Barneich, Canyon Way, representing the Tree Guild of Arroyo Grande, noted that Traffic Way is the southern to the City and that it is a great place to concentrate their beautification efforts and funds. She stated that in February the Tree Guild received Council's approval in concept of the Traffic Way Master Tree Plan and specific approval of Phase 1 of the Plan. She said that Phase 1 was successfully implemented in April with the Tree Guild donating the trees, labor, and materials and were assisted by the City's Parks and Recreation Department and local business owners. She requested approval of Phase 2; noted that the Guild has applied for, and been awarded, a matching funds grant of $1,550 from the California Dept. of Forestry which will provide the funds to complete Phase 2. She spoke of the benefits that trees provide to the environment and the community. Bob Christianson, representing Christianson Chevrolet, opposed the placement of trees in front of his car dealership for a variety of reasons; however, he noted that he saw there were no trees proposed in that location. Hearing no further public comments, Mayor Ferrara closed the public comment period. Council comments included support for the conceptual plan; concern about the proposed street restriping; a suggestion to keep a lane available for transitioning onto Bridge Street; and a suggestion to cost out and review warrants for a traffic signal at Traffic Way and Station Way. Council Member Arnold moved to adopt the Traffic Way Streetscape Plan with the modification suggested by Council Member Dickens for continuing of the northbound traffic onto Bridge Street. Council Member Dickens seconded, and the motion passed on the following roll-call vote: AYES: Arnold, Dickens, NOES: None ABSENT: None 11. NEW BUSINESS None. Costello, Guthrie, Ferrara 12. CITY COUNCIL REPORTS Due to the late hour, the Council did not provide City Council reports. a. MAYOR TONY M. FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). No report. (2) South San Luis Obispo County Sanitation District (SSLOCSD). No report. (3) Other. None. Minutes: City Council Meeting Tuesday, October 24, 2006 b. MAYOR PRO TEM JIM GUTHRIE: (1) Economic Vitality Corporation (EVC). No report. (2) Other. None. c. COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit (SCAT). No report. (2) South County Youth Coalition. No report. (3) Other. None. d. COUNCIL MEMBER JOE COSTELLO: (1) Zone 3 Water Advisory Board. No report. (2) Air Pollution Control District (APCD). No report. (3) Fire Oversight Committee. No report. (4) Fire Consolidation Oversight Committee. No report. (5) Other. None. e. COUNCIL MEMBER ED ARNOLD: (1) Integrated Waste Management Authority Board (IWMA). No report. (2) California Joint Powers Insurance Authority (CJPIA). No report. (3) County Water Resources Advisory Committee (WRAC). No report. (4) Other. None. 13. CITY COUNCIL MEMBER ITEMS: None. 14. CITY MANAGER ITEMS: None. 15. COUNCIL COMMUNICATIONS: None. 16. STAFF COMMUNICATIONS: None. 17. COMMUNITY COMMENTS AND SUGGESTIONS: None. 18. ADJOURNMENT Mayor Ferrara adjourned the meeting at 12:23 a.m. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk Page 12 (Approved at CC Mtg ) 8.d. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER /~ SUBJECT: CONSIDERATION OF SALARY ADJUSTMENTS FOR MANAGEMENT EMPLOYEES DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended the City Council adopt the attached resolution approving salary adjustments for management employees for FY 2006-07. FUNDING: The cost impact of the recommendations is approximately $30,000. Funding is budgeted in the FY 2006-07 budget. DISCUSSION: Management compensation is reviewed on an annual basis and adjustments are normally recommended in conjunction with the annual budget process. The City's current salary and classification system was structured based on a compensation and classification study completed by Ralph Andersen & Associates in September 1997. As noted in the study, the goals of the City's compensation plan are to: Ensure that the City has the ability to attract and retain well-qualified personnel for all job classes; Ensure that the City's compensation practices are competitive with those of comparable employers; Provide defensibility to City salary ranges based on the pay practices of similar employers; and Ensure pay consistency and equity among related classes based on the duties and responsibilities assumed. In order to maintain these goals, the attached resolution will implement a 2% "Cost of Living Adjustment" (COLA) effective December 29, 2006, which will apply to all full-time employees in the management classification. In addition, two equity adjustments are CITY COUNCIL MANAGEMENT SALARY ADJUSTMENT DECEMBER 12, 2006 PAGE 2 proposed at this time related to an adjustment in their job description and responsibilities. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Adopt resolution approving the proposed salary adjustments; - Modify as appropriate and adopt the resolution; - Do not adopt the resolution; - Provide direction to staff. S:\Administration\CITY MANAGER\STEVE\Council Reports\Salary and Benefit Reports\Management Salary Benefit Report FY 2006-07 12.12.06.doc RESOLUTION NO. A OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING SALARY ADJUSTMENTS FOR MANAGEMENT EMPLOYEES FOR FISCAL YEAR 2006-07 WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City that compensation for management employees be adjusted as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. Salary ranges for management employee classifications shall be adjusted as designated in Exhibit "A" attached hereto and incorporated herein by this reference, to be effective for the pay period beginning December 29, 2006. 2. All other management employee salary and benefit terms and conditions remain in full force and effect. On motion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2006. RESOLUTION NO. TONYFERRARA,MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 12-29-06 Range 2.0% 2.0% 2.0% LOW MID HIGH Position M-10 Old 2,180 2,403 2,650 _..... New 2,224 `'` ' 2,451 2,703 M-il Old 2,234 2,463 2,716 New 2,279 ', 2,512 2,770 M-12 Old 2,290 2,526 2,785 New '2,336, x;:`;:2,577' 2,&ll i M-13 Old 2,347 2,589 2,854 Ne" w 2,394 ; '-., 2,641.. 2,911-- M-14 Old 2,406 2,653 2,925 Office Assistant I New' 2,454 :-`a2,7D6 { 2984`:''. M-15 Old 2,466 2,719 2,999 New 2,515 . '.'' 2,773' 3,059' M-16 Old 2,528 2,788 3,073 New- 2,579 ` ' ~ 2,844 '. , ~ ~ 3,134'jt' M-17 Old 2,591 2,857 3,151 New 2643 _ 2,914.- 3,214:-- M-18 Old 2,656 2,928 3,229 New '• ';2,709 'x; 2,987 I 3,294~i` M-19 Old 2,722 3,002 3,310 -New 2,776 '' ', ' 3,062 3,376 M-20 Old 2,790 3,076 3,393 ,. New t, 2,846 ~ I-' 3,138 3,461;" M-21 Old 2,860 3,154 3,477 New : ,2,917 ,";:..' 3,217 3,547:" M-22 Old 2,931 3,232 3,564 New, .2,990 ; 3;297 3,635':; M-23 Old 3,005 3,313 3,654 New .3,065 i. '= 3,379 ` 3,722.1 Office Assistant II EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 12-29-06 Range 2.0% 2.0% 2.0% LOW MID HIGH Position M-24 Old 3,079 3,396 3,744 Administrative Secretary -New' 3141, , 3,464 3,819 M-25 Old 3,157 3,481 3,838 New" 3,220 y,, ' 3,551: 3,915; M-26 Old 3,235 3,568 3,934 New" ~ : 3 300, .: 3,639 -- 4,013j'. M-27 Old 3,316 3,657 4,033 New ,.. 3,382 ' .~ 3;730 4,114"' M-28 Old 3,400 3,749 4,133 New .3,468 r 3;824 ~~ ' 4,21~6'~r M-29 Old 3,484 3,842 4,237 Executive Secretary New ' ',:3,554 I: 3,919 " ' 4,322;:; M-30 Old 3,571 3,938 4,343 New , •`'3,642 "4,017 ' . 4,430!; M-31 Old 3,661 4,037 4,451 New. `.:a .3,734' , 4,118 .=. '4,54Q M-32 Old 3,753 4,138 4,562 New ;,3,828 ', 4,221 3, ~~ 4,653 M-33 Old 3,846 4,241 4,677 Assistant Planner New 3,923 ~. 4,326, :, . :4,771 M-34 Old 3,942 4,347 4,794 New . ;4;021 " 4,434 ;', 4,890:. M-35 Old 4,041 4,456 4,913 "New 4,122 4;545 -5,011' ' M-36 Old 4,142 4,568 5,036 New ;..4,225 ' `~ ~! 4,659 a 5,137,' EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 12-29-06 2.0% 2.0% 2.0% Range LOW MID HIGH M-37 Old 4,245 4,682 5,162 New , .,` ._4,330 '',, ~ 4,776' 5,265;';: M-38 Old 4,351 4,798 5,291 New '4,438 } ~~ ' ',~ 4,894 '..I . 5,397, M-39 Old 4,460 4,918 5,423 New ~ ,~. , ~ X4,549 ~ ' 5,016 5,531.,. M-40 Old 4,572 5,042 5,559 New . ' 4,663., ~ ~ , 5,143 5,670 M-41 Old 4,686 5,167 5,698 -.New 4,780 5,270 5,812':r M-42 Old 4,803 5,297 5,841 New ;4,899 - 5,403 - _ 5,958 "'. M-43 Old 4,924 5,429 5,986 New 5,022 5,538 '-:' ' 6;106'..,; M-44 Old 5,046 5,565 6,136 New ~, ';. '5,147 , .:-,'~ 5,676 6,259`': Position Associate Planner Accounting Supervisor Executive Assistant to the C.M. M-45 Old 5,172 5,704 6,289 Information Technology Manager New 5,275 ~; 5,818 `, " { 6;415:; M-46 Old 5,302 5,847 6,446 New" . ' ' ,5,408 ,, ,5,964' ! 6,575;!`; M-47 Old 5,435 5,993 6,608 Human Resources Manager (old) New 5 544:; 6,113 .' " 6,740`„ Administrative Services Director (old) M-48 Old 5,570 ~ 6,142 6,773 Building Official New " 5,681 , 6,265 6,908'a Human Resources Manager (new) Administrative Services Director (new) M-49 Old 5,710 6,296 6,942 ,. New 5824, ~~ r 6,422 .I " ~'r7,081!, M-50 Old 5,853 6,454 7,116 New ' -.5,970 !, 6,583 ` 7,258 T'; EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 12-29-06 Range 2.0% 2.0% 2.0% LOW MID HIGH Position M-51 Old 5,999 6,615 7,294 New n, °;6,119 __ 6,747 ~ ,. 'R;, , y, 7,440 I M-52 Old 6,149 6,780 7,477 Assistant City Engineer New ~ 6,272 6,916 ~ SI , , '' 7;627 M-53 Old 6,303 6,949 7,663 New ,. 6,429 7,088 7,816 M-54 Old 6,460 7,124 7,855 New 6 589 ~ . ' ' 7,266 ~ `" ~ 8,012 y M-55 Old 6,622 7,301 8,051 Police Commander New .6,754 7,447 ,, " .,8,212 , " , M-56 Old 6,787 7,484 8,253 New „ ±6,923 i 7,634 ~ ~~ +, 8,418 M-57 Old 6,956 7,671 8,459 New ; 7,095 7,824 8,625 M-58 Old 7,131 7,863 8,670 New ,:':7,274 8 020 ~ ; 8,843, M-59 Old 7,308 8,060 8,887 New ~~7,454 8,221:,` `'; 9,065:= M-60 Old 7,492 8,261 9,110 Pks, Rec. & Facilities Director New ~ ;'7,642, 8,426 ~ s ;. 9,292 ', Financial Services Director M-61 Old 7,679 8,468 9,337 C.D. Director New 17,833 8,637 . ~ '9,524'- M-62 Old 7,870 8,679 9,571 Building & Fire Director New ;8,027 ', 8,853 9,7621 P.W. Director M-63 Old 8,067 8,896 9,809 New 8,228 ! 9,074 `. ,r ' ,10,005 M-64 Old 8,269 9,119 10,055 Police Chief New ~ 8,434 9,301 e ~ 10,256 " , , EXHIBIT "A" CITY OF ARROYO. GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 12-29-06 2.0% 2.0% 2.0% Range LOW MID HIGH Position M-65 Old 8,476 9,346 10,306 New ; ,?8,646 9,533 ~ j, 10,512..': M-66 Old 8,687 9,580 10,564 New i.~ , 8,861 9,772 '' 10,775 M-67 Old 8,905 9,820 10,828 New "?'.9,083 10,016 11,045: M-68 Old 9,128 10,065 11,099 New '' .'9,311 : - 10,266 :'" ~. 11,321 h M-69 Old 9,355 10,317 11,376 New '~~9,542 ~ 10,523 ~ 11,604 M-70 Old 9,590 10,574 11,661 'New i'9,782 10,785'' 11,894,:: M-71 Old 9,830 10,840 11,952 New ;10,027 11',057, ' 12,191 M-72 Old 10,076 11,110 12,251 New ^ 10,278 11,332 -;' ' "12,496 M-73 Old 10,328 11,388 12,557 New : ' 10,535 11,616 ': 12,808,:' M-74 Old 10,586 11,673 12,871 New , ,10,798 •: ~ 11,906 1 13,128';' M-75 Old 10,850 11,965 13,193 New ' 11,067 12;204"; 13,457.; 8.e. MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG COMMUNITY DEVELOPMENT D ECTOR~~ BY: RYAN FOSTER, ASSISTANT PLANNER Ir~G~~ ~'~~~~''""""" SUBJECT: ADOPTION OF A RESOLUTION UPHOLDING AN APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF CONDITIONAL USE PERMIT 06-005; 231 SOUTH HALCYON ROAD DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended the City Councif adopt a Resolution upholding an appeal of the Planning Commission's approval of Conditional Use Permit 06-005 and approving Conditional Use Permit 06-005 as modified. FUNDING: Adoption of the attached Resolution will have a future funding impact to the City as it will lessen the service life of Dodson Way; however, the amount of this impact is unknown ai this time. DISCUSSION: On November 28, 2006, the City Council considered an appeal of the Planning Commission's approval of Conditional Use Permit 06-005. Specifically, this appeal was focused on Condition of Approval #15, which required the applicant to re-pave the segment of Dodson Way along the frontage of the project site from gutter to gutter. After discussing the condition in light of the intent of the City's Pavement Cut Policy, the Council tentatively upheld the appeal and directed staff to return with a supporting Resolution, including modification to Condition of Approval #15. ALTERNATIVES: The following alternatives are presented for Council consideration: 1. Adopt the attached Resolution upholding the appeal and approving Conditional Use Permit 06-005; or 2. Do not adopt the attached Resolution and provide direction to staff. S:\Community Development\PROJECTSICUP\OGOOSWPL_CC_RPT_2.doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE UPHOLDING AN APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF CONDITIONAL USE PERMIT 06-005 AND APPROVING CONDITIONAL USE PERMIT 06-005 AS MODIFIED; LOCATED AT 231 SOUTH HALCYON ROAD; APPLIED FOR BY JEFF HOLLISTER WHEREAS, the applicant has filed Conditional Use Permit 06-005 to demolish two (2) single-family residences and construct amixed-use building with 3,720 square-feet of office space on the ground-floor and one (1) second-floor apartment; and WHEREAS, the Planning Commission of the City of Arroyo Grande adopted Resolution 06-2016 approving Conditional Use Permit 06-005 on October 3, 2006; and WHEREAS, the applicant has appealed the Planning Commission's decision, specifically Condition of Approval #15, regarding the City's Pavement Cut Policy; and WHEREAS, the City Council of the City of Arroyo Grande has considered this appeal at a public hearing on November 28, 2006 in accordance with the Municipal Code of the City of Arroyo Grande; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, that the following circumstances exist: Basis of Appeal The City's Pavement Cut Policy allows a certain amount of discretion to be exercised when determining when restrictions can be lifted and also what repairs constitute restoring a street to it's pre-cut condition. There is an existing water meter along Dodson Way that must be properly abandoned with approval of the project, requiring a cut into Dodson Way. This abandonment may be deferred until such time (3 years) that the current restriction prohibiting cuts in Dodson way expires, after which only patching and no repaving would be required as a result of the cut. Given the option of either cutting into the street and repaving the street from lip of gutter to centerline of street along the project frontage concurrent with construction of the project or postponing any street cuts an additional three years and not repaving any portion of the street, the Council finds that, due to the specific circumstances applying to this project, the former option would satisfactorily restore the street to it's pre-cut condition, and is therefore more consistent wfth the City's Pavement Cut Policy than the laffer. Conditional Use Permit Findings 1. The proposed use is permitted within the subject district pursuant to the provisions of this section and complies with all the applicable provisions of this title, the goals, and objectives of the Arroyo Grande general plan, and the development policies and standards of the city. RESOLUTION NO. PAGE 2 The primary purpose of the Office Mixed Use (OMU) zoning district is to `provide areas for the establishment of corporate, administrative, and medical offices and facilities, commercial services that are required to support major business medical development, and multi-family housing.' The proposed use consists of office area as well as an apartment and is therefore consistent with the stated purpose of the OMU zoning district. The proposed use would not impair the integrity and character of the district in which it is to be established or located. The proposed use is consistent with other uses in the OMU zoning district, which is comprised primarily of professional office uses, and therefore would not impair the integrity or character of the OMU zoning district. The site is suitable for the type and intensity of use or development that is proposed. The proposed use consists of office and residential, both of which are suitable for the site, which is adjacent to similar office and residential uses. The site is also suitable for the proposed intensity of use, due to its location within a professional office corridor and proximity to complimentary services. 4. There are adequate provisions for water, sanitation, and public utilities and services to ensure public health and safety. The project will connect to existing utilities and will not affect public health and safety. 5. The proposed use will not be detrimental to the public health, safety or welfare or materially injurious to properties and improvements in the vicinity. There is nothing unusual about the proposed use that will be detrimental to the public health, safety or welfare or materially injurious to properties and improvements in the vicinity. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby upholds the appeal and approves Conditional Use Permit 06-005 as modified, based on the above findings. On motion by Council Member ,seconded by Council Member ,and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution-was adopted this 12~' day of December, 2006. RESOLUTION NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. PAGE 4 EXHIBIT "A" CONDITIONS OF APPROVAL'' CONDITIONAL USE PERMIT 06-005 231 SOUTH HALCYON ROAD This approval authorizes the demolition of two (2) single-family residences and construction of a mixed-use building with 3,720 square-feet of office space on the ground- floorand one (1) second-floor apartment at 231 South Halcyon Road. The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Conditional Use Permit 06-005. 3. Development shall occur in substantial conformance with the plans presented to the Planning Commission at their meeting of October 3, 2006 and marked Exhibit "B". 4. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. 5. Development shall conform to the Office Mixed-Use (OMU) zoning requirements except as otherwise approved. 6. The applicant shall pay the project's proportionate share for the following wastewater capital improvement projects for the net increase in project wastewater flows: Alder Street Upgrade, Woodland Drive Upgrade, and RESOLUTION NO. PAGE 5 ^ Farroll Avenue Upgrade 7. The project shall video the existing sewer lateral to determine its condition. The lateral shall be repaired or replaced as directed by the Director of Public Works. 8. The project shall remove and replace any damaged or broken curb, gutter and sidewalk within the project frontages. 9. The project shall remove the existing driveway approach on South Halcyon Road and replace it with curb, gutter and sidewalk. 10. Any damage to the cross gutter across Dodson Way caused by construction of the project shall require removal and replacement of the cross gutter. 11. The project shall install curb, gutter and sidewalk in the Dodson Way frontage at grades and alignments to provide a 40' wide road. 12. The project shall pay its proportionate share for replacement of the Halcyon water line, based on project frontage. 13. The project shall pay the City's underground utility in-lieu fee for the Dodson Way frontage. 14. The increased stormwater runoff caused by the project shall be either: Retained on-site; or Piped to the drop inlet on South Halcyon Road adjacent to the hospital 15. If new utilities connect to Dodson way, the project shall overlay Dodson Way with 2" of/i' Type 'B' asphalt to the limits necessary to ensure a minimum of 2% and a maximum of 5% cross slope from lip of gutter to centerline of the road within the project frontage. 16. If new utilities connect to South Halcyon Road, the project shall overlay South Halcyon Road with 1 '/~' of/i' Type 'B' asphalt to the limits necessary to ensure a minimum of 2% and a maximum of 5% cross slope from lip of gutter to centerline of the road within the project frontage. 17. The project shall dedicate a 6' Public Utility Easement adjacent to all public right of ways. If a setback of less than 6' is approved, the easement shall be the full width of the setback. 18. The project shall dedicate a 10' Street Tree Easement adjacent to all public right of ways. If a setback of less than 10' is approved, the easement shall be the full width of the setback. RESOLUTION NO. PAGE 6 19. Clean all streets, curbs, gutters and sidewalks at the end of the day's operations or as directed by the Director of Community Development or the Director of Public Works. 20. Perform construction activities during normal business hours (Monday through Friday, 7 AM to 5 PM) for noise and inspection purposes. The developer or contractor shall refrain from performing any work other than site maintenance outside of these hours, unless an emergency arises or approved by the.Director of Public Works. The City may hold the developer or contractor responsible for any expenses incurred by the City due to work performed outside of these hours. 21. All project improvements shall be designed by a registered civil engineer in the State of California and_ constructed in accordance with the City of Arroyo Grande Standard Drawings and Specifications. 22. Submit four (4) full-size paper copies, one (1) full-size Mylar copy and one (1) electronic copy on CD in AutoCAD format of approved improvement plans for inspection purposes during construction. 23. Submit as-built plans at the completion of the project or improvements as directed by the Director of Public Works. One (1) set of Mylar prints and an electronic copy on CD in AutoCAD format shall be required. 24. The following improvement plans shall be prepared by a registered civil engineer and approved by the Public Works Department: a. Grading, drainage and erosion control. b. Street paving, curb, gutter and sidewalk. c. Public utilities. d. Water and sewer. e. Landscaping and irrigation. f. Any other improvements as required by the Director of Public Works. 25. The site plan shall include the following: a. The location and size of all existing and proposed water, sewer, and storm drainage facilities within the project site and abutting streets or alleys. b. The location, quantity and size of all existing and proposed sewer laterals. c. The location, size and orientation of all trash enclosures. d. All existing and proposed parcel lines and easements crossing the property. e. The location and dimension of all existing and proposed paved areas. f. The location of all existing and proposed public or private utilities. 26. Improvement plans shall include plan and profile of existing and proposed streets, utilities and retaining walls. 27. Landscape and. irrigation plans are required within the public right of way, and shall be approved by the Community Development and Parks, Recreation and Facilities RESOLUTION NO. PAGE 7 Departments. In addition, the Director of Public Works shall approve any landscaping or irrigation within a public right of way or otherwise to be maintained by the City. 28. Construction water is available at the corporate yard. The City of Arroyo Grande does not allow the use of hydrant meters. 29. Existing water services to be abandoned shall be properly abandoned and capped at the main per the requirements of the Director of Public Works. 30. The applicant shall complete measures to neutralize the estimated increase in water demand created by the project by either of the following: a. Implement an individual water program consisting of retrofitting existing high-flow plumbing fixtures with low-flow devices. The calculations shall be submitted to the Director of Public Works for review and approval. The proposed individual water program shall be submitted to the City Council for approval prior to implementation; OR b. The applicant may pay an in-lieu fee of $2,200 for each new residential unit (or equivalent). 31. Each parcel shall be provided a separate sewer lateral. 32. All sewer laterals within the public right of way must have a minimum slope of 2%. 33. All sewer mains or laterals crossing or parallel to public water facilities shall be constructed in accordance with California State Health Agency standards. 34. Existing sewer laterals to be abandoned shall be properly abandoned and capped at the main per the requirements of the Director of Public Works. 35. Obtain approval from the South County Sanitation District for the development's impact to District facilities prior to issuance of building permit. PUBLIC UTILITIES 36. Submit all improvement plans to he public utility companies for approval and comment. Utility comments shall be forwarded to the Director of Public Works for approval. All utility companies shall sign the improvement plans prior to final submittal. 37. Prior to approving any building permit within the project for occupancy, all public utilities shall be operational. RESOLUTION NO. PAGE 8 TR TS 38. All street repairs shall be constructed in accordance with the City Street Cut Policy. 39. All trenching in City streets shall utilize saw cutting. Any over cuts shall be cleaned and filled with epoxy. 40. Street structural sections shall be determined by an R-Value soil test, but shall not be less than 3" of asphalt and 6" of Class II AB. 41. Overlay, slurry seal or fog seal any roads dedicated to the City prior to acceptance by the City, as directed by the Director of Public Works. . 1RB GLITTER, AND SIDEWALK 42. Utilize saw cuts for all repairs made in curb, gutter, and sidewalk. 43. Install tree wells with deep root barriers for all trees planted adjacent to curb, gutter and sidewalk to prevent damage due to root growth. GRADING 44. Perform all grading in conformance with the City Grading Ordinance. 45. Submit a preliminary soils report prepared by a registered Civil Engineer and supported by adequate test borings. All earthwork design and grading shall be performed in accordance with the approved soils report. 46. Submit all retaining wall calculations for review and approval by the Director of Public Works for walls not constructed to City standards. DRAINAGE 47. All drainage facilities shall be designed to accommodate a 100-year storm flow. 48. The applicant shall provide detailed drainage calculations indicating that the increased run-off can be accommodated by existing facilities and/or provide on-site retention basins, to the satisfaction of the Director of Public Works. D DI ATIONS AND A M NTS 49. All easements, abandonments, or similar documents to be recorded as a document shall be prepared by the applicant on 8'/: x 11 City standard forms, and shall include legal descriptions, sketches, closure calculations, and a current preliminary title report. The applicant shall be responsible for all required fees, including any additional required City processing. 50. Obtain an encroachment permit prior to performing any of the following RESOLUTION NO. PAGE 9 ^ Performing work in the City right of way, ^ Staging work in the City right of way, ^ Stockpiling material in the City right of way, ^ Storing equipment in the City right of way. 51. Obtain a grading permit prior to commencement of any grading operations on the site. 52. Pay all required City fees at the time they are due. 53. Fees to be paid prior to plan approval: ^ Map check fee, ^ Plan check fee for grading plans based on an approved earthwork estimate, • Plan check fee for improvement plans based on an approved construction cost estimate • Permit fee for grading plans based on an approved earthwork estimate, ^ Inspection fee of project or public works construction plans based on an approved construction cost estimate. 58. Inspection Agreement: Prior to approval of an improvement plan, the applicant shall enter into an agreement with the City for inspection of the required improvements. 59. Improvement Agreement: The applicant shall enter into an agreement for the completion and guarantee of improvements required. The agreement shall be on a form acceptable to the City. 60. All improvement securities shall be of a form as set forth in Development Code Section 16.68.090, Improvement Securities. 61. Submit an engineer's estimate of quantities for public improvements for review by the Director of Public Works. 62. Provide financial security for the following, to be based upon a construction cost estimate approved by the Director of Public Works: a. Faithful Performance: 100% of the approved estimated cost of all subdivision improvements, b. Labor and Materials: 50% of the approved estimated cost of all subdivision improvements RESOLUTION NO. PAGE 10 c. One Year Guarantee: 10% of the approved estimated cost of all improvements. This bond is required prior to acceptance of the improvements. 63. All utilities shall be operational. 64. All essential project improvements shall be constructed prior to occupancy. Non-essential improvements, guaranteed by an agreement and financial securities, may be constructed after occupancy as directed by the Director of Public Works. 71. The project shall comply with the most recent editions of the California State Fire and Building Codes and the Uniform Building and Fire Codes as adopted by the City of Arroyo Grande. 72. Provide complete compliance with State and Federal disabled access requirements. 73. All fire lanes must be posted and enforced, per Police Department and Fire Department Guidelines. 74. The project shall have a fire flow based on the California Fire Code Appendix III- A. 75. Prior to combustible materials being placed on site, fire hydrants shall be installed, per Fire Department and Public Works Department standards. 76. Prior to occupancy, the applicant must provide an approved 'security key vault', per Building and Fire Department guidelines. 77. Prior to occupancy, all buildings must be fully sprinklered per Building and Fire Department Guidelines. 78. Provide Fire Department approved access or sprinkler system per Natiorial Fire Protection Association Standards. 79. Prior to issuance of a grading permit or building permit, whichever occurs first, applicant shall show proof of properly abandoning all non-conforming items such as septic tanks, wells, underground piping and other undesirable conditions. RESOLUTION NO. PAGE 11 80. Prior to issuance of a building permit, a demolition permit must be issued. Development fees resulting from demolition will be appropriately credited to the property. 81. Any review costs generated by outside consultants shall be paid by the applicant. 82. Water meter, service main, distribution and availability fee; to be based on codes and rates in effect at the time of building permit issuance. 83. Water neutralization fee; to be based on codes and rates in effect at the time of building permit issuance. 84. Traffic impact fee; to be based on codes and rates in effect at the time of building permit issuance. 85. Traffic signalization fee; to be based on codes and rates in effect at the time of building permit issuance. 86. Sewer hook-up and facility permit fee; to be based on codes and rates in effect at the time of building permit issuance. 87. Drainage fee, to be based on codes and rates in effect at the time of building permit issuance. 88. Building permit fees; to be based on codes and rates in effect at the time of building permit issuance. 89. Strong Motion Instrumentation Program (SMIP) fee; to be based. on codes and rates in effect at the time of building permit issuance in accordance with State mandate. 90. Park development fee; to be based on codes and rates in effect at the time of building permit issuance. 91. Park improvements fee; to be based on codes and rates in effect at the time of building permit issuance. 92. Street trees fee; to be based on codes and rates in effect at the time of building permit issuance. 93. Community centers fee; to be based on codes and rates in effect at the time of building permit issuance. RESOLUTION NO. PAGE 12 94. Fire protection fee; to be based on codes and rates in effect at the time of building permit issuance. 95. Police facilities fee; to be based on codes and rates in effect at the time of building permit issuance. 96. Prior to issuance of building permits, a final landscape plan shall be submitted, subject to review and approval by the Director of Parks, Recreation and Facilities. 97. The project shall utilize permeable paving on the rear portion of the parking lot to minimize impact to existing trees. 98. The final landscape plan shall be subject to review and approval by the Architectural Review Committee (ARC). PLANNING COMMISSION P IA ONDITIONS 99. Prior to issuance of a building permit, the applicant shall record a lot merger to consolidate the two existing lots into a single lot. 100. The aesthetic impact of the projects double detector check valve shall be minimized through use of the following measures, as allowed by the Fire Chief: ^ Minimize height; • Screen with landscaping; and ^ Use green paint S.f. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, PUBLIC WORKS DIRECTOR/CITY ENGINEER SUBJECT: CONSIDERATION TO AWARD A CONTRACT TO R.J. MYERS & CO. FOR REMOVAL AND REPLACEMENT OF THE DIESEL UNDERGROUND DISPENSER CONTAINMENT PAN DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended the City Council award a contract to R.J. Myers & Co., for the removal and replacement of the diesel underground dispenser containment pan (UDC) in the amount of $13,300.00. FUNDING: Funding for this contract is contained in the Public Works operating budget for FY 2006/07 in the amount of $14,000. DISCUSSION: The Public Works Department obtained proposals from three (3) companies for the removal and replacement of the diesel UDC located at the Corporation Yard. This work is required by the County of San Luis Obispo Environmental Health Department after their annual inspection revealed a failure of the secondary containment for the diesel fuel dispenser. Quotations were received from three companies that specialize in this type of work. All. three (3) companies warranty their work for one (1) year. The lowest responsible bid was received by R.J. Myers in the amount of $13,300. The repair and replacement is being recommended to comply with the requirements of the County of San Luis Obispo Environmental Health Department. Failure to complete the repair and testing may result in not being able to dispense fuel for the City's construction equipment, fire apparatus and emergency generators. The City may also be subject to penalties of not less than $500 or more than $5,000 for each underground storage tank for each day of violation pursuant to California Health and Safety Code Chapter 6.7, Section 25299. CITY COUNCIL CONSIDERATION TO AWARD A CONTRACT TO R.J. MYERS & CO. FOR REMOVAL AND REPLACEMENT OF THE DIESEL UNDERGROUND DISPENSER CONTAINMENT PAN DECEMBER 12, 2006 PAGE 2 It is recommended the City Council award a contract to R.J. Myers & Co., for the removal and replacement of the diesel underground dispenser containment pan in the amount of $13,300.00. ALTERNATIVES: The following alternatives are provided for Council consideration: - Approve staff's recommendation and award the contract to R.J. Myers & Co.; - Do not approve staff's recommendation; - Modify staff's recommendation as appropriate and approve request; - Provide direction to staff. Attachment: 1. Quotation Evaluation Summary Sheet ATTACHMENT1 --- -- I~ CITY OF ARROYO GRANDE QUOTATION EVALUATION SUMMARY DATE PREPARED: 11/14/2006 DEPARTMENT: Public Works PREPARED BY: Raul Juarez SUPPLIER'S NAME -SUPPLIERSNAME SUPPLIER'S:NAME X WRITTEN QUOTATIONS _. VENDOR: -- R. J. Myers & Co. Inc. Deathriage & Company B&T Service Station Cont. VERBAL/TELEPHONE QUOTATIONS -TELEPHONE: _ (805) 480-0910 (805) 275-1586 (805) 929-8944 QUOTED BY: Butch Karn DCPS Keith Slocum ITEM # DESCRIPTION QUANTITY -- UNIT UNIT _.. PRICE TOTAI. ~ PRICE UNIT _. PRICE TOTAL '. PRICE UNIT PRICE TOTAL PRICE 1 Proposal to Remove and Replace Diesel UDC $13,300.00 $14,548.56 $16,470.00 Tax Tax Tax TOTAL QUOTATION - $13,300.00 $14,548.56 $16,470.00 ''Soil Sampling pf Required) ~ $980.00 $980.00 Included "'Total Quotation with-Soil Sampling $14,280.00 $15,528.56 $16,470.00 Policy #: C-001/002 S.g. TO: CITY COUNCIL MEMORANDUM FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT WITH FIRMA FOR THE ENVIRONMENTAL REVIEW OF THE NEWSOM SPRINGS REGIONAL DRAINAGE PROJECT DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended the City Council approve a consultant services agreement with Firma in the amount of $75,675, for the environmental review of the Newsom Springs Regional Drainage Project and authorize the Mayor to execute the Agreement. FUNDING: The City has budgeted $280,000 for the Newsom Springs Regional Drainage Project. However, this funding has been committed to construction of the project. Therefore, there is no funding currently budgeted for the EIR. Since the proposed local sales tax has been approved by the voters, it is estimated that $350,000 in new revenue will be received in this fiscal year. It is recommended that the EIR be funded from this new revenue. Drainage projects were one of the categories of needs identified in the City's long range financial plan by the voters and was ranked as a high priority in both the community survey and advisory measure vote. If approved, staff will incorporate the necessary adjustment in the next quarterly budget report. DISCUSSION: On August 6, 2006 the City Council considered an update to the City's Drainage Master Plan and on August 22, 2006, the Council directed staff to separate the Newsom Springs drainage area for design and environmental review. Since the project involves re-aligning regional drainage and may have a significant effect on the environment under Section 15064 of the CEQA Guidelines, an environmental impact report (EIR) will be prepared for the project. A Notice of Preparation has been prepared and is included as Attachment 1. On October 11, 2006 staff prepared and released a request for proposals for the preparation of the environmental review for the Newsom Springs Drainage Regional Project. Four proposals were received in response to the City's request. FIRMA was selected by a committee comprised of City staff and a member of the Natural Resource and Conservation District (NRCS). Attachment 2 includes the proposed scope of work and timeline. It is anticipated that the EIR will be completed in June 2007. CITY COUNCIL CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT WITH FIRMA FOR THE ENVIRONMENTAL REVIEW OF THE NEWSOM SPRINGS REGIONAL DRAINAGE PROJECT DECEMBER 12, 2006 PAGE 2 ALTERNATIVES: The following alternatives are provided for Council's consideration: - Approve the agreement for consultant services as recommended; - Modify the proposed agreement; - Do not approve the proposed agreement; - Provide alternative direction to staff. Attachments: 1. Notice of Preparation 2. Proposed Scope of Work Attachment 1 CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT DEPARTMENT NOTICE OF PREPARATION DATE: NOVEMBER 28, 2006 TO: DISTRIBUTION LIST FROM: CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT DEPARTMENT P.O. BOX 550 ARROYO GRANDE, CA 93421 (805) 473-5420 SUBJECT: NOTICE OF PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR THE NEW$OM SPRINGS MASTER DRAINAGE PLAN The City of Arroyo Grande Community Development Department will be the lead agency for the preparation of a environmental impact report (EIR) for the Newsom Springs Master Drainage Plan. The Newsom Springs project is intended to reduce flooding in several locations within the City. The total Newsom Springs project watershed area is 1,240 acres and generaltes a 100-year peak runoff flow of 1,024 acubic feet per second. Downstream of the Branch Mill Road crossing, additional watershed area contributes additional runoff. Flooding occurs in single-family residential neighborhoods, a mobile home park, a private school and additional areas downstream. In large storms, the majority of the runoff flow is not diverted and excess flow sheets across the agricultural fields and is directed toward the intersection of Branch Mill Road and East Cherry Avenue. Interim alignments along Branch Mill Road have been designed to give the City an opportunity to address the ongoing drainage concern for future phases. Future alignments include intercepting flow prior to it crossing agricultural fields, enlarging existing upstream culverts, stabilizing creek bank areas at discharge locations and constructing a detention basin to trap sediment and/or detain peak flows upstream of agriculture fields. Major environmental issues are expected to include, but not limited to: • Biological Resources; • Cultural Resources; • Changes to hydrology and drainage, including impacts to wetlands; • Agricultural Resources; • Demand for public services and utilities; • Construction effects. Due to the time limits mandated by State law, your response must be sent at the earliest possible date, but not later than thirty (30) days after receipt of this notice. Please send your response to Teresa McClish, Associate Planner at the address shown above. We will also need the name of a contact person in your agency. Sincerely, Don Spagnolo, Public Works Director c: City Council Planning Commission City Manager City Attorney Attachment 2 SCOPE OF WORK FOR THE ENVIRONMENTAL REVIEW OF THE NEWSOM SPRINGS DRAINAGE PROJECT Hydrology and Water Quality As part of Firma's team, Boyle will evaluate potential impacts on water quality and hydrology as a result of the proposed project, and compare with the project alternatives. Mike Nunley, PE, would direct this analysis with support from Rosalyn Piza. Our team completed similar analyses of drainage and flooding issues for the Santa Margarita Ranch EIR and Old Mill Tentative Tract Map EIR. Boyle will review the following documents and visit the project site to identify existing drainage features: 1. City of Arroyo Grande Drainage Master Plan (December 1999) and 2006 Drainage Master Plan Update; 2. 2006 Staff Reports and Data provided by John Wallace and Associates in association with the Cherry Creek Project and the Newsom Springs Drainage Project; 3. Wallace, John L. "Hydrology and Hydraulics Report", April 1998; 4. Mitigated Negative Declaration for the Cherry Creek Project, City of Arroyo Grande, 2006; 5. Applicable sections of the City of Arroyo Grande Municipal Code and General Plan, regarding drainage and storm water quality; and 6. City of Arroyo.Grande's five-year drainage capital improvement program. Boyle will review the studies previously performed by the City and evaluate velocities, time to peak, peak flows, and storage volumes estimated by those reports at critical locations along the project reach and provide an accurate summary of the aspects of the proposed project components and the nature of preliminary studies completed. Boyle will use that data to compare potential impacts on scour and flood levels at those critical locations. The evaluation of potential impacts and mitigation measures will relate primarily to construction sedimentation risk, quantification of potential sediment loads, and ouffall characteristics to reduce erosive velocities. The EIR scope assumes Boyle will not need to generate new hydrologic models or stormwater calculations. Rather there will be an effort to provide basic critical analyses of the hydrologic components of the project. Boyle Engineering staff will participate in early discussions with the City and EIR team on the merits and constraints of the various components and alternatives to assist in fine-tuning the project description if needed, and resolving the range of alternatives. firma landscape architecture planning environmental studies ecological restoration Biological Resources David Wolff, Principal Ecologist and Certified Professional Wetland Scientist with David Wolff Environmental will prepare the biological resources and regulatory compliance analysis for the preferred project and proposed alternatives. Mr. Wolff has direct experience with the Newsom Springs regional drainage issues through his work with the City for the environmental review and public hearings for the Cherry Creek Project. Key issues for the evaluation of the Newsom Springs regional drainage solution preferred project and alternatives will be the effects on down stream resources and required Clean Water Act and Fish and Game Code regulatory compliance issues, including species of special concern. The EIR analysis will map and address other biotic /habitat areas along the proposed alignment routes but these are anticipated to have limited potential for significant adverse impacts from the project. The jurisdictional status as waters of the U.S. and waters of the State will need to be determined for the existing drainage patterns in the Branch Mill Road and Cherry Avenue areas. We will rely on available historic and current information provided by the City or gathered independently to evaluate and determine the jurisdictional status and regulatory compliance process needed for the preferred project and alternatives. Agricultural Resources Firma has considerable experience with agricultural resources impact evaluation including prime agricultural land issues, pressures leading to conversion of agricultural land to urban use and land use compatibility issues, e.g. buffers. For this project some project components will require limited areas of agricultural land, such as for sediment basins. Where the take is an easement for a stormdrain pipe the effect is temporary. However, as noted below under growth inducing effects, the provision of flood control improvements that will potentially improve farming conditions may also be perceived to remove an impediment (flooding) to urban growth; All of these issues will be discussed with the RCD and County Agricultural Commissioner's office in the course of EIR preparation. Historical and Cultural Resources Cultural Resource Management Services will conduct a Phase 1 Surface survey and records check for all proposed and alternative project components. The Study will identify and evaluate all historic or prehistoric resources within the area of potential effects using CEQA significance criteria. If resources are identified appropriate mitigation options will be presented. Growth Inducing Effects The EIR will examine the potential for the proposed project to induce growth by removing impediments to growth and extending infrastructure. Firma will work with City staff to evaluate General Plan and infrastructure aspects that would need to be discussed and evaluated for growth inducing potential relative to the project. The primary concerns appear to be conversion of agricultural land. firma landscape architecture planning environmental studies ecological restoration Alternatives The EIR will evaluate alternatives to the proposed project as specified in the RFP. A cost per added alternative is included in the attached work task and fee schedule. We will work with City staff to identify a reasonable range of alternatives and, if necessary, make a careful evaluation of the feasibility of each alternative using established CEQA criteria. For example, an alternative may surface, possibly from another agency or member of the public, that may have merits, but is infeasible. The EIR will identify the environmentally superior alternative. As prescribed by CEQA the level of impact analysis for the alternatives may be more general than that for the proposed project. However, it is understood that the City would like the EIR to adequately cover the alternatives in terms of analysis to allow the City to use the certified EIR to implement any range of alternative components in the future without subsequent CEQA review. Other CEQA Topics The EIR will include all topics and disclosures required by law and the City's Guidelines for the Implementation of CEQA. The EIR will include a section derived from the Initial Study that identifies those effects found to be less than significant. The effects likely to be identified in the Initial Study include traffic, noise, air quality, public services, visual resources, hazards, geology, etc, and will be evaluated in the EIR. Each study topic in the EIR will include a cumulative impact analysis subsection. The EIR will address the growth inducing effects of the project as prescribed by CEQA, as discussed above. Schedule As shown on the attached work task and fee schedule we anticipate the project description and Initial Study stage to take five weeks, culminating in a deliverable of the final project description and Initial Study / NOP. We anticipate at least two meetings in progress to discuss the project and initial findings. This stage will also allow time for initial consultation with resource agencies. The preparation of the Administrative Draft EIR is anticipated to take six weeks. We envision at least two meetings in progress to discuss findings. We anticipate a two week turnaround for the DEIR after receipt of comments on the ADEIR for the City. We anticipate Responses to Comments to require three weeks to deliver a AFEIR to the City. The Final EIR (as a RTC volume with DEIR page changes only) will require two weeks after receiving comments form the City. Page 3 (117118 landscape architecture planning environmental studies ecological restoration 8.h. TO: CITY COUNCIL MEMORANDUM FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: CONSIDERATION OF ESTABLISHING A CAPITAL IMPROVEMENT PROJECT BUDGET FOR THE EAST BRANCH STREETSCAPE IMPROVEMENTS AND AUTHORIZING DEVELOPMENT OF PRELIMINARY PLANS AND COST ESTIMATES BY RRM DESIGN GROUP DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended the Council: 1. establish a capital improvement project budget for the East Branch Streetscape Improvements; and 2. authorize RRM Design Group to prepare preliminary plans and cost estimates for the project. FUNDING: During the 2006 Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy For Users programming cycle, the City was successful ih securing $588,000 of Regional State Highway Account (RSHA) funds and $120,000 of Safe Accountable Flexible Efficient (SAFE) funds through the San Luis Obispo Council of Governments (SLOCOG) for improvements in the Village. Design will be paid for from the grant funding. DISCUSSION: ~ In 2002, the City developed a Streetscape Enhancement Plan for East Branch Street. At its December 13, 2005 meeting, the City Council approved a list of priority projects to be submitted to SLOCOG for competitive funding consideration during the 2006 programming cycle. Enhancements on East Branch Street was one of the projects identified and offered a $92,000 local match. On November 14, 2006, the City Council authorized the execution of SHA/STP Cooperative Agreement No. AG-STL-01 with SLOCOG and identified the use of the RSHA and SAFE funds for Enhancements on East Branch Street. Based on these actions, the following budget is proposed to be included in the City's Capital Improvement Program: CITY COUNCIL CONSIDERATION OF ESTABLISHING A CAPITAL IMPROVEMENT PROJECT BUDGET FOR THE EAST BRANCH STREETSCAPE IMPROVEMENTS AND AUTHORIZING DEVELOPMENT OF PRELIMINARY PLANS AND COST ESTIMATES BY RRM DESIGN GROUP DECEMBER 12, 2006 PAGE 2 Fund: 350 ~i?rp'e~f7rtfie .,"~ast:°~3ta~tch 5irt3etse~°' e~s,~......: ...... ~~ F : '~,F'ris dct`No, ..'~': 5d71 Account Source FY 2006-07 Funding 4482 RSHA $ 588,000 4491 SAFE 120,000 4910 General Fund 92,000 Total $ 800,000 Expenditures FY 2006-07 Account Description Funding 7001 Construction $ 615,200 7201 Construction Contingencies (10%) 61,600 7301 Contract Admin/Bidding/Inspection (10%) 61,600 7501 Design (10%) 61,600 Total $ 800,000 City staff has worked with Caltrans and SLOCOG staff in developing enhancement features on East Branch Street that may be acceptable on the portions designated as State Route 227 through the Village. Staff is recommending Council authorization to develop preliminary plans and cost estimates by RRM Design Group, who has assisted in developing the design features, exhibits of the design features and preliminary cost estimates. The exhibits and cost estimates will be presented for Council consideration in January 2007. Upon Council approval the project design will be processed through Caltrans. ALTERNATIVES: The following alternatives are presented for the Council's consideration: Approve the recommended capital improvement project budget; Do not approve the recommended capital improvement project budget; • Modify and approve a capital improvement project budget; • Do not authorize RRM Design Group to prepare preliminary plans and cost estimates; • Provide direction on preparation of preliminary plans and cost estimates. 8.i. MEMORANDUM TO: CITY COUNCIL FROM: TONY AEILTS, CHIEF OF POLICE SUBJECT: CONSIDERATION OF AUTHORIZATION TO PURCHASE REPLACEMENT POLICE RADIO TRANSMITTERS AND RECEIVERS DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended that the City Council authorize staff to purchase replacement radio transmitters and receivers for the Police Department from Sterling Communications for $38,965. FUNDING: There is no General Fund impact. This expenditure involves a portion of the $100,000 received by the City under the COPS Program in FY 2005-06 and designated by the City Council for the replacement and enhancement of the Police Department's base station radio communications system. DISCUSSION: The current radio communications system was purchased in FY 1986-87 and is approaching 19 years in age. Our communications maintenance contractor has notified the City that the manufacturer will no longer support elements of the current system with replacement components. The acquisition of the new system is proposed to be in 2 phases, including replacement of the unsupported equipment (console and base transmitter) during FY 2006-07 with planning to replace repeaters and supporting equipment in a subsequent year. This request addresses a portion of the first planned phase of system replacement and is being addressed separately in an accelerated manner due to operational problems the department is experiencing with the transmitters and receivers. The balance of the funds from FY 2005-2006 and a portion of those from FY 2006-2007 are anticipated to be needed for the balance of the first phase replacement which will address the unsupported radio console equipment. On November 17, 2006, staff mailed a Request for Proposals to four radio communications vendors deemed to be interested and or capable of responding to the request. The request required proposals to be received by noon on December 1, 2006. A single response was received from Sterling Communications. CONSIDERATION OF AUTHORIZATION TO PURCHASE REPLACEMENT POLICE RADIO TRANSMITTERS AND RECEIVERS DECEMBER 12, 2006 PAGE 2 Staff has determined that the proposal received from Sterling Communications is responsive to each of the requirements indicated in the request. Sterling Communications has proposed to provide Motorola equipment fully compatible with the existing equipment and equipment anticipated to be needed in future phases of the radio equipment upgrade and replacement project. Sterling Communications is the contractor currently maintaining and servicing the radio communications equipment at the Police Department and the principal of Sterling Communications actually installed the current system nearly 20 years ago and had been continuously involved in its repair and maintenance for that period of time. The proposal from Sterling Communications is broken down as follows: 4 MTR2000 base stations $26,600.00 2 MTR2000 receivers $7,110.00 1 antenna and cabling $290.00 Sales tax $2,465.00 Labor for installation $2,500.00 Total $38,965.00 The proposed equipment is compatible with all existing analog equipment operating on frequencies currently utilized by San Luis Obispo county and municipal law enforcement agencies. It can be anticipated within the next several years that a gradual transition to at least one primary digital channel per agency will occur. This has already occurred at Santa Maria PD and is likely being considered for San Luis Obispo PD. The existing analog frequencies in Santa Maria are still being utilized in support as auxiliary channels, which provide the capability of communications with allied agencies not having digital equipment. The proposed equipment is not incompatible with this eventual transition as it is very likely that Arroyo Grande will need to rely on reliable auxiliary channels in support of law enforcement operations as well. Beginning with FY 2005-06, the Police Chief recommended utilizing the COPS allocation over the next five (5) to six (6) years for the replacement and enhancement of the Police Department's base station radio communications system. After a public hearing, the Council approved the Police Chief's recommendation. This recommendation and approval was repeated in 2006 for the FY 2006-2007 COPS allocation. CONSIDERATION OF AUTHORIZATION TO PURCHASE REPLACEMENT POLICE RADIO TRANSMITTERS AND RECEIVERS DECEMBER 12, 2006 PAGE 3 Effective January 1, 2001, State law was amended to require that COPS funds must be spent or encumbered within a two year period or returned to the State Controller's Office (based on the State fiscal year). There is $101,563 left over in the COPS fund from FY 2005-06 which has not been encumbered. These funds must be encumbered by June 30, 2007. These funds were allocated during FY 2005-06 to the communications system replacement fund and have been planned to be encumbered during FY 2006-07 for the first phase of the communication system replacement and enhancement program. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation; - Reject proposal and direct staff to solicit additional proposals; - Reject proposal and provide further direction to staff; or - Do not approve staffs recommendation. Attachments: 1. Request for Proposal 2. Quotation Summary 3. Proposal from Sterling Communications Attachment 1 CITY OF ARROYO GRANDE REQUEST FOR PROPOSAL REPLACEMENT OF POLICE RADIO EQUIPMENT I. PROPOSAL INTENT It is the intent of the City of Arroyo Grande to secure proposals to replace existing public safety radio transmitters and receivers that are nearing the end of their useable life. II. BACKGROUND The City of Arroyo Grande is afull-service city, which currently comprises 5.45 square miles and serves 16,582 residents. It is located on the Central Coast of California midway between Los Angeles and San Francisco. The City provides a full range of services, including police and fire protection; the construction and maintenance of highways, streets, and other infrastructure; and recreational activities and cultural events. III. SCOPE OF WORK The City seeks to secure proposals from established firms, qualified and experienced in the design, application, installation and maintenance of public safety radio equipment to replace radio transmitters and receivers that are developing performance deficiencies and are no longer supported by the manufacturer. The contracted firm will replace the existing transmitters on the primary and auxiliary channels, and the existing conference bridge by furnishing and installing (4) four new multi-channel radio transmitters and (2) two new multi-channel radio receivers to operate on selected frequencies in the 460 MHz range. The new transmitters and receivers will be in all respects fully compatible with the existing antennas and wiring, the existing Motorola Centracom II console and control point, the existing mobile radio fleet, the existing Motorola HT1250 portable radios, and the existing repeaters. Equipment provided will also be fully compatible with currently available PC-based console equipment as manufactured by Motorola, Positron, Z-tron, and Moducom. The contracted firm shall review all existing equipment and conditions at the installation site and the repeater site as necessary to identify the full cost of the installation, equipment and services necessary to provide a complete and operable system. IV. PROPOSAL FORMAT AND CONTENT Firms desiring to respond shall make their proposals brief and concise, yet with sufficient detail to allow for a thorough evaluation. Each proposal shall include as a minimum the following information in this format: A. Introduction Present an introduction to the proposal describing the firm's understanding of the desired work. Include a detailed description of the methods by which. the consultant intends to perform the work set forth in the Scope of Services. B. Qualifications Include a description of the firm's background, experience with similar projects, and resumes of key personnel proposed to work on the project. C. Work Plan Provide a tentative schedule by phase, key task, and proposed compensation for completing the work. D. Costs Submit a cost proposal, which includes a performance and cost schedule for all services and equipment necessary to complete this project. The proposal should specify the major components, the cost breakdown by major component or phase, and the expected time of completion for each component based on the scope of services outlined in the proposal. The proposal should include, a total proposed, "not to exceed" costs of the services, including a fee and rate schedule describing all charges and hourly rates for services. Cost will not be the sole deciding factor in making the selection. E. Warranty Service and Support Submit a proposal that details the product warranty including replacement of equipment, parts, and service and the period of coverage, as well as any extended service, support and product warranty plans that are applicable or available. E. References List former clients for whom similar or comparable services have been performed. Include the name, mailing address, and telephone number of the appropriate contact person. V. SELECTION PROCESS A review committee will make recommendation to the City Council for award of the contract. An oral interview by the panel may be requested. Proposals will be evaluated based upon the following criteria: A. Relative experience and qualifications B. Technical merits of the proposal C. Ability of proposed work plan to meet the needs of the City D. Warranty, support, service, and availability of extended plans E. Overall cost VI. TENTATIVE SCHEDULE Site Visit (by appointment only) Proposals Due Select Contractor City Council Consideration . . Effective Date of Contrail .November 27-30, 2006 .December 1, 2006 at Noon .December 4, 2006 . December 12, 2006 December 13, 2006 VII. SUBMITTAL A. Submit a total of 4 copies to: Commander Craig Hendricks Arroyo Grande Police Department 200 N. Halcyon Rd. Arroyo Grande, CA 93420 B. Show the following information on the outside of the package: • Firm's name and address • Police Radio Equipment Proposal C. The proposal must be received at the above address by the closing date and time. Firms mailing or shipping their proposals must allow sufficient delivery time to ensure timely receipt of their proposals by the time specified. Late proposals will not be accepted. D. Closing Date: All proposals must be received by Friday, December i. 2006 at Noon. F. The City reserves the right to reject any or all proposals for any or no reason. G. For more information, please contact Craig Hendricks at 805-473-5123 or Nan Pennock at 805-473-5106. VIII. LIABILITY INSURANCE Prior to the beginning of and throughout the duration of the Work, Contractor wi// maintain insurance in conformance with the requirements set forth be%w. Contractor will use existing coverage to comp/y with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supp/ement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insuiance proceeds auai/able to City in excess of the limits and coverage required in this agreement and which is app/icable to a given /oss, will be available to City. Contractor sha/l provide the fo/%wing types and amounts of insurance: A. Commercial General Liability Insurance using Insurance Services Office °Commercial General Liability" policy from CG 00 Ol or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence. B. Business Auto Coverage on ISO Business Auto Coverage from CA 00 Ol including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Contractor or Contractor's employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. C. Workers Compensation on astate-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. D. Excess or Umbrella Liability Insurance (Over Primary), if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf" basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. E. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the state California and with an A.M. Bests rating of A- or better and a minimum financial size VII. G. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: 1. Contractor agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds, City, its officials employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contractor also agrees to require all Contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any Contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractors, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City. 10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Contractor agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any Contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At the time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increase benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirements in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all- inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 22. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6 Attachment #2 CITY OF ARROYO GRANDE Page 7 QUOTATION EVALUATION SUMMARY ore DATE PREPARED: December 4, 2006 DEPARTMENT: Police PREPARED BY: Cmdr. Hendricks SUPPLIER'S NAME SUPPLIER'S NAME SUPPLIER'S NAME ® WRITTEN PROPOSALS VENDOR: Sterling Communications Advanced Wireless Cannon Associates ^ VERBAL/TELEPHONE QUOTATIONS ADDRESS: P. O. Box 1320 1762 S. Broadway 364 Pacific St. Arroyo Grande Santa Maria San Luis Obispo ITEM # DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Furnish and install the following equipment to replace out No proposal No proposal of support radio frequency (RF) equipment to provide a complete and operable system Multi-channel radio transmitters (460 MHz range) 4 26,600.00 Multi-channel radio receivers (460 MHz range) 2 7,110.00 Roof-mounted antenna 1 290.00 Labor to install 1 2,500.00 Sales Tax (7.25%) Tax 2,465.00 TOTAL QUOTATION $38,965.00 No proposal No proposal CASH DISCOUNT TERMS - Fuu payment due upon wmp~eoon F.O.B. Arroyo Grande DELIVERY TIME FROM RECEIPT OF ORDER 4-6 weeks Policy #: C-001/002 CITY OF ARROYO GRANDE Page 2 QUOTATION EVALUATION SUMMARY oft DATE PREPARED: December 4, 2006 DEPARTMENT: Police PREPARED BY: Cmdr. Hendricks SUPPLIER'S NAME SUPPLIER'S NAME SUPPLIER'S NAME ® WRITTEN PROPOSALS VENDOR: Coast Electronics ^ VERBAL/TELEPHONE QUOTATIONS ADDRESS: 510 Quintana Rd. Morro Bay ITEM# DESCRIPTION QUANTITY UNIT ~ UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE No proposal Estimated Sales tax (7.25%) excluding labor TOTAL QUOTATION No proposal CASH DISCOUNT TERMS F.O.B. DELIVERY TIME FROM RECEIPT OF ORDER Policy #: C-001/002 ATTACffi~N'1 3 - ' s REPLACEMENT OF RADIO EQUIPMENT A. Introduction .Arroyo Grande Police Department's current radio equipment at the police station consists of Motorola MSF5000 equipment and a conference bridge, which enables monitoring and transmission on the four channels tied into the bridge, utilizing one piece of radio equipment. This setup can no longer be duplicated as the conference bridge is no longer available as an interface with Motorola radios. The current equipment is Motorola and' interfaces to a Motorola console,. eliminating potential interference between .different manufacturers' equipment. Sterling Communications proposes to replace only the outdated radio. equipment. While replacement of the existing antennas is recommended due to their age, since they,aze still functioning, this proposal utilizes the existing antennas. One additional antenna will be needed on the roof of the building .for the additional' receiver needed to continue to" monitor and transmit on the "minimum law enforcement channels defined by Arroyo Grande Police Department. Sterling Communications proposes to use this new antenna for the primary . orange channel. The existing antennas will be used for the other three transmitters and two receivers. The new radio equipment can be programmed to multiple law enforcement channels, for redundancy and backup. However, due to the fact that this new radio equipment needs to interface to the old console at this time, the benefit of the multi-channels will not be realized un6l.the radios get interfaced with a new radio console. To. interface with the cun•ent console, custom programming is required in the new radios. -The proposed Motorola MTR2000, control stations and receivers aze in the same family of products as the current main repeater, providing audio consistency. They are rated for a high RF environment and aze rated for continuous duty. B. Qualifications Sterling Communications has been in ,the 2-way radio business on the Central Coast since 1992. We have installed and maintained Motorola base ' stations, control stations and repeaters for Paso Robles Police Department, Grover Beach Police Department; Santa Maria Police Department, City of Paso Robles, Paso Robles Schools, Lucia Maz Unified.School District and San Luis Gazbage and others. We are an authorized Motorola Service :; Station. We also maintain Motorola console equipment for Santa Maria Police Department, "Grover Beach Police Department and Paso Robles Police Department. We have installed Motorola console equipment at Santa Maria Police Department and Lompoc Police Department.. " Alex Weidner has been in the 2-way radio business for the past 27 yeazs, first with different Motorola dealers on the Central Coast, then since 1992 with Sterling Communications. He has received Motorola training and certifications on different Motorola infrastructure and Motorola consoles. During his tenure he did install the console and related backroom equipment at Arroyo Grande Police Department, giving him a unique understanding of the system requirements at Arroyo Grande Police Department. Sterling Communications has three additional service technicians on staff. Each"of them is equipped with a communications service monitor and other equipment needed to troubleshoot and repair radio systems. Each of them has been involved'in the installation and maintenance of the proposed equipment: Sterling Communications provides 24 hours service to contract customers with a dedicated after hours emergency number and an established 'escalation process. " C. Work Plan I. Place equipment order with manufacturer 2. Receive and inventory equipment 3. Align and test equipment at Sterling 4. Install antenna and feedline 5. Install new equipment at the police department 6. Switch over primary orange, then bring each unit on line one by one 7. Remove old equipment 8. Bill customer upon completion of work D. Costs 4 each 1vITR2000 "base stations $26,600.00 2 each MTR2000 receivers - $ 7;110.00 " Antenna, cabling and connectors $ 290.00 Sales Tax $ 2,465.00 Installation labor $ 2,500.00 Labor is based on $80 per man hour and includes the installation of the antenna on the roof, running the coax into the building, aligning and testing ~~ H + . , the infrastructure, installing the infrastructure on site, custom programming of the new radio equipment, interfacing the new radio equipment to the old console and removing the old radio equipment. . E. Warranty Service and Support The Motorola 'equipment carries a one yeaz warranty for the product. Warranty service is onsite and consists of troubleshooting-and getting the bad modules repaired with a loaner module available. At the discretion of the manufacturer certain types of modules aze replaced. Labor and parts aze covered during the ohe yeaz warranty period. " The antenna carries a one yeaz manufacturer's warranty for manufacturer's defect only and would need to be taken. down and sent in for repair. Sterling Communications" warranties our labor for the life of the equipment. F. References ~ " City of Santa Maria (PD,FD and PW) 110 E. Cook Street ~ , Santa Maria, CA 93454 " Ken Schnell' (805)925-0951 X 236 Grover Beach Police Dept 711 Rockaway ." Grover Beach, CA" 93433 , Devon Politt (805)473-4575 Lucia Mar Unified School'District 602 Orchazd Street ' Arroyo Grande, CA 93420 Scott Knuckles (805)474-3000 X 1001 - a.j. MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR DON SPAGNOLO, PUBLIC WORKS DIRECTOR ~/ """" SUBJECT: CONSIDERATION OF SAFE ROUTES TO SCHOOLS PROJECT APPLICATIONS DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended that the City Council adopt a resolution authorizing the Community Development Director to file three (3) Safe Routes to Schools (SRTS) Applications for sidewalk improvements: 1) Near Paulding Middle School -Crown Hill Street and Corbett Canyon Road/227; 2) Near Oceanview Elementary School -Montego Avenue; and 3) Near Harloe Elementary School -Farroll Avenue. FUNDING: In late October, the City received notice that Caltrans has $45 million allocated statewide for Safe Routes to School projects from 4/05 through 7/08, 70% of which is for local sidewalk improvement projects serving K-8 school areas. The City and Lucia Mar Unified School District (LMUSD) are both eligible to apply, but applications are due January 2, 2007. No local funds are required, but the City is requesting LMUSD to install sidewalks on Crown Hill adjoining Paulding Middle School with SRTS and City funding the connecting routes along Crown Hill and Highway 227. Farroll Avenue to facilitate safe walking and biking to Harloe Elementary School. Public Works will provide cost estimates by the application deadline. A separate second application would be made for Montego Avenue to close sidewalk gaps in front of seven houses on the north side to provide a safe route between Hillcrest and Newport to Oceanview Elementary School. A third, separate, application is also proposed on the north side of Farroll Avenue. DISCUSSION: The City of Arroyo Grande and LMUSD would cooperate in these two proposed SRTS applications, due January 2, 2007. Design as well as construction can be included in this program, which also requires subsequent evaluation reporting to Caltrans. According to the Federal Highway Administration (FHA), less than 15% of all K-8 school trips are made by walking or biking compared to more than 50% in 1969. The use of private vehicles, as well as school buses, impacts traffic congestion, air quality, safety and health of students. The SRTS program is intended to reverse this trend and make walking and biking to school a safe and routine activity again. SRTS is a reimbursement program for costs CITY COUNCIL SAFE ROUTES TO SCHOOLS PROJECT APPLICATIONS DECEMBER 12, 2006 PAGE 2 incurred, not a cash grant up front. Expenses prior to FHA project approval are not eligible for reimbursement. Specifically, the City proposes to focus on sidewalk improvements adjoining or within one- quarter mile of three different schools, Paulding Middle School, Oceanview Elementary School, and Harloe Elementary School. Preliminary planning was completed as part of the Sidewalk/Pedestrian Enhancement Plan and Arroyo Grande Bike Plan adopted November 28, 2006. Cost estimates for the following sidewalk improvement projects are currently being prepared: Near Paulding Middle School: 1) Crown Hill Street in front of 536 to 550 Crown Hill, including curb, gutter, sidewalk, retaining wall, safety fence, and four driveway reconstructions to enable 6'x200' gap on the southeast side of the access street to Paulding Middle School to be eliminated. 2) Crown Hill Street in front of Paulding Middle School, including 4 to 6 ft. wide sidewalk missing on frontage east and west of main entrance. Approximately 450 lineal feet would adjoin the school and another 500 lineal feet of 6 ft. wide sidewalk would be constructed between the intersection of Crown Hill and Le Point Street along the west side of Highway 227/Corbett Canyon Road. ADA ramps would be provided at LePoint and the Huasna/Crown Hill/Highway 227 intersections. Near Oceanview Elementary School: 3) On Montego Avenue, north side, approximately 520 lineal feet of 6 ft. sidewalk are needed to close gaps in front of seven houses west to Hillcrest and Newport Avenue, including improved crosswalk at Montego and Hillcrest. Near Harloe Elementary School: 4) On Fan-oll Avenue, approximately 200 linear feet of 4-6 ft. sidewalk and one ADA ramp is needed to close a gap on the north side between Alder and Beech Streets. 5) On Farroll Avenue further west between Pecan and Elm Streets approximately 210 lineal feet of sidewalk and 2 ADA ramps are needed near Walnut Street on the north side of Farroll. These SRTS applications would reimburse the City and LMUSD for design and construction of these priority sidewalk improvements within a quarter mile of the respective school grounds. (#5 is slightly beyond the quarter mile radius). ALTERNATIVES: 1) Authorize the SRTS applications submittal by adoption of the attached resolution. 2) Do not authorize the applications or consider subsequent alternative requests if the program is funded in 2008. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THREE (3) 2007-08 SAFE ROUTES TO SCHOOL PROGRAM PROJECT APPLICATIONS FOR PROPOSED SIDEWALK IMPROVEMENTS NEAR PAULDING MIDDLE SCHOOL, OCEANVIEW ELEMENTARY SCHOOL AND HARLOE ELEMENTARY SCHOOL WHEREAS, the State of California Department of Transportation (CALTRANS) on October 26, 2006 invited applications for Safe Routes to School (SRTS) projects for fiscal year 2007-08 due January 2, 2007, and WHEREAS, the SRTS program provides Federal funds for local projects that improve safety and convenience for pedestrian and bicycle travel to and from K-8 schools, and WHEREAS, the City of Arroyo Grande completed aSidewalk/Pedestrian Plan and the 2006 Bike Plan, adopted on November 28, 2006, which proposes these routes as priority improvement projects, and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby authorizes submittal of three (3) SRTS project applications for proposed sidewalk improvements near Paulding Middle School, Oceanview Elementary School and Harloe Elementary School, copies of which are on file in the Public Works Department and Administrative Services Departments and incorporated herein by this reference as though set forth in full. On motion by Council Member ,seconded by Council Member ,and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 12th day of December 2006. RESOLUTION NO. PAGE 2 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY S.k. TO: CITY COUNCIL MEMORANDUM FROM: STEVEN ADAMS, CITY MANAGER rJ'f' SUBJECT: CONSIDERATION OF APPROVAL OF TEMPORARY EMPLOYMENT AGREEMENT - DIRECTOR OF BUILDING & FIRE DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended the City Council approve and authorize the City Manager to execute the attached Temporary Employment Agreement between the City of Arroyo Grande and Terry Fibich. FUNDING: The hourly rate provided for in the Agreement is based on current salary and benefits. Therefore, there will be no impact to the existing budget. DISCUSSION: The Director of Building & Fire is scheduled to retire at the end of the year. Recruitment for the position has been under way for several months. Applications have been received and initial interviews are being scheduled. However, due to the difficulty in scheduling interviews during the holidays, the selection is not expected to be completed until January 2007. As a result, Chief Fibich has agreed to continue to serve in this position under contract on a temporary basis until the new Chief is selected. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve Temporary Employment Agreement; - Do not approve Temporary Employment Agreement, which would require the appointment of an Interim Director of Building & Fire; - Provide direction to staff. Attachments: 1. 'Proposed Employment Agreement S:\Administration\CITY MANAGER\STEVE\Council Reports\Fire Chief Temporary Employment Agreement 12.12.06.doc TEMPORARY EMPLOYMENT AGREEMENT This Temporary Employment Agreement ("Agreement") made and entered into on January 1, 2007, by and between the City of Arroyo Grande, a municipal corporation of the State of California (the "City"), and Terry Fibich, an individual (the "Employee'), both of whom understand as follows: WITNESSETH: WHEREAS, Employee is currently the City's Director of Building & Fire pursuant to an Employment Agreement which expires by virtue of retirement on December 31, 2006; and WHEREAS, City is in the process of recruiting for a new Director of Building & Fire tc succeed Employee and expects that process to be completed on or before January 31, 2007; and WHEREAS, City desires to continue to retain Employee as its Director of Building & Fire on a temporary basis until a successor is chosen, and Employee is willing to continue to serve as City's Director of Building & Fire on such a temporary basis, pursuant to the terms and conditions set forth herein. NOW, THEREFORE, the parties do mutually agree as follows: SCOPE OF SERVICES. Employee shall be employed by City as the Director of Building & Fire. Employee agrees to devote as much time as is reasonably necessary to effectively perform the functions and duties of the Director of Building & Fire as specified by State and Federal law, the Arroyo Grande Municipal Code, and the Rules and Regulations of the City, and such duties being carried out under the direction of the City Manager. 2. COMPENSATION. Employee shall be compensated as follows: a. Employee shall be paid at the rate of ninety-three dollars ($94.00) per hour for all hours worked. b. Employee shall be entitled to no other compensation or benefits. 3. TERM OF EMPLOYMENT. Employment hereunder shall commence on January 1, 2007, and terminate on January 31, 2007, unless terminated earlier as provided herein. Termination of this Agreement may be effectuated by the City Manager or his designee without the need for action, approval or ratification by the City Council. Employment may be extended by mutual agreement of the Parties. 4. TERMINATION OF EMPLOYMENT FOR CAUSE. If Employee fails to perform his duties to the satisfaction of the City, or if Employee fails to fulfill in a timely and professional manner his obligations or if Employee shall violate any of the terms or provisions of this Agreement, or Employee has a physical or mental incapacity that precludes Employee from performing the duties, or if Employee fails to exercise good behavior either during or outside of working hours which is of such a nature that it causes discredit to City, or impairs his ability to perform these duties ,the City shall have the right to terminate employment effective immediately upon City's giving written notice thereof to Employee. Termination shall have no effect upon the rights and obligations of the parties arising out of any transaction occurring prior to the effective date if such termination. Employee shall be paid for all work satisfactorily completed prior to the effective date of such termination. 5. NON-ASSIGNMENT OF WORK. This Agreement is intended to secure the individual services of Employee and thus Employee shall not assign, transfer delegate, or sublet this work, or any interest herein, without the prior written consent of the City, and any such assignment, transfer, delegation or sublet without City's prior written consent shall be considered null and void. 6. COVENANT. This Agreement has been executed and delivered in the State of California, and the validity, enforceability and interpretation of any clauses of this Agreement shall determined and governed by the laws of the State of California. All duties and obligations of the parties created hereunder are performable in the City of Arroyo Grande and the County of San Luis Obispo shall be that venue for any action, or proceeding that may be brought or arise out of connection with or by reason of this Agreement. 7. NOTICES. Notices pursuant to this Agreement shall be given by deposit in the custody of the United States Postal Services, postage prepaid, addressed as follows: EMPLOYER: City of Arroyo Grande P. O. Box 550 Arroyo Grande, CA 93421-0550 EMPLOYEE: Terry Fibich Address: At the Address on File with the City Alternatively, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service 8. ENFORCEABILTY. If any term, covenant, condition or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. 9. NONDISCRIMINATION. There shall be no discrimination against any person employed pursuant to this Agreement in any manner forbidden by law. 10. CONFLICT OF INTERST. Employee agrees that, during the term of this Agreement, he will not maintain any financial interest or engage in any other employment, occupation, work, endeavor, or association, whether compensated or not, that would in any way conflict with, or impair Employee's ability to perform, the duties described in this Agreement. 11.ENTIRE AGREEMENT AND MODIFICATION. This Agreement constitutes the entire understanding of the parties hereto. This Agreement supersedes all previous offers, agreements, negotiations, or understandings, whether written or oral, between the parties. Employee shall be entitled to no other benefits than those specified herein, and Employee acknowledges that no representation, inducements of promises not contained in this Agreement have been made to Employee to induce Employee to enter into this Agreement. No changes, amendments, or alteration hereto shall be effective unless in writing and signed by both parties. Employee specifically acknowledges that in entering into and executing this Agreement, Employee relies solely upon the provisions contained in this Agreement and no others. (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK; THIS DOCUMENT IS CONTINUED ON PAGE 4.) //// //// //// //// //// //// //// //// //// //// //// //// //// //// //// //// IN WITNESS WHEREOF, CITY and EMPLOYEE have executed this Agreement on the day and year first set forth above. EMPLOYEE: TERRY FIBICH EMPLOYER: CITY OF ARROYO GRANDE By: STEVEN ADAMS CITY MANAGER ATTEST: By: KELLY WETMORE CITY CLERK APPROVED AS TO FORM: CARMEL & NACCASHA LLP By: TIMOTHY J. CARMEL CITY ATTORNEY 9.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING On TUESDAY, DECEMBER 12, 2006, the Arroyo Grande City Council will conduct a public hearing at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET to considerthe following item: 1. Community Development Block Grant Program. The City Council will consider preliminary approval of proposed projects to be funded with the City's allocation of Community Development Block Grant (CDBG) funds for Year 2007. The City of Arroyo Grande is a participant with the County of San Luis Obispo and other cities therein as an "Urban County" under the Federal Department of Housing and Community Development Block Grant Program. In compliance with the California Environmental Quality Act (CEQA), it has been determined pursuant to Section 15061(b)(1) of the CEQA Guidelines that the activity is not a project as determined in Section 15378. The Council may also discuss other hearings or business items before or after the item listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to these items is available by contacting Arroyo Grande City Hall at 473-5414. The Council meeting will be televised live on Charter Cable Channel 20. ~~ Kelly Wet ore ity Clerk Publish 1T, The Tribune, Friday, December 1, 2006 MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR^~ BY: JIM BERGMAN, ASSISTANT PLANNER 1 SUBJECT: CONSIDERATION OF PRELIMINARY APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2007 DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended the City Council provide preliminary approval of proposed projects to be funded with the City's allocation of CDBG funds for the Year 2007. FUNDING: The County has estimated that $108,354 in CDBG funds will be available to the City in the fall of 2007. This estimate is equal to the final adjusted figure for the 2006 fiscal year. CDBG funding has incurred incremental reductions over the past four years and the amount available at final approval may be lower. DISCUSSION: On June 14, 2005 the City Council approved a Cooperative Agreement with the County of San Luis Obispo for the joint participation in the CDBG Program for the years, 2006, 2007, and 2008. The City, as a participant in the Housing and Urban Development (HUD) designated Urban County program, receives an annual formula-based allocation of CDBG funds. These funds are available for a variety of Community Development activities as long as the activities meet at least one of three national objectives. The objectives are: 1. Benefit low- and moderate-income persons; 2. Aid in the prevention or elimination of slums or blight. 3. Address urgent community development needs that pose a serious or immediate threat to public health or welfare. The County distributed a Request for Proposals (RFP) and notified the public that the County and participating cities would accept applications for funding until October 30, 2006 (Attachment 1). In addition, staff held a "Needs Assessment Workshop" on September 25, 2006 to gather input from the public regarding the allocation of CDBG funds. The table below indicates applicant organization/programs, CDBG category information including funding caps, the amount of funds requested and recommended by staff, as well as the amount of funds allocated in 2006. Please refer to Attachment 2 (CDBG applications) for background information on each of the requests. CITY COUNCIL CONSIDERATION OF PRELIMINARY APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2007 DECEMBER 12, 2006 PAGE 2 2006 2007 Proposed 2007 Pro'ect and Cate o (location Re uest Allocation Public Services 15% Ca - $16,253 EOC -Fort Wonderful $979.88 $3,000 $2,732 EOC -Senior Health Screenin $2,714.47 $3,500 $3,187 EOC -Teen Academic Parentin Pro ram TAPP $2,000 $1,821 Bi Brothers Bi Sisters $1,737.96 $3,000 $2,732 Literac Council $1,400.67 $3,000 $2,732 Carin Callers $1,153.59 $2,000 $1,821 Life Ste s Alcohol and Dru Free Livin Center $1,350 $1,229 Subtotal $17,850 $16,253 Public Facilities Strother and Elm Street Parks ADA Im rovements $40,425 $44,425 $44,425 Subtotal $40,425 $44,425 rea Benefit 30% Ca - $26,005 Fa ade Grant $16,162 $10,000 $10,000 Code Enforcement $9,843 $15,630 $16,005 Subtotal $26,005 $26,005 dministration and Plannin 20% Ca - $21,671 dministration $21,671 $21,671 $21,671 Subtotal $21,671 $21,671 otal $108,354 Public Services The competitiveness for public services funds, which is capped at 15 percent, dropped this year due to several repeat organizations not applying for CDBG funds. Organizations from last year not requesting funds include the Harvest Bag, South County Youth Coalition, South County SAFE and the Hotline. Life Steps Alcohol and Drug Free Living Center is a new applicant. Staff has been working on a revised process to provide more detailed criteria and analysis in evaluating requests. However, implementation was not necessary this year due to the reduction in requests. Staff recommends reducing all requests equally by 9 percent in order to fund all groups near their total request. Public Facilities Staff recommends the allocation of public facility funds in the amount of $44,425 for ongoing ADA improvements to facilities at Strother and Elm Street Parks. CITY COUNCIL CONSIDERATION OF PRELIMINARY APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2007 DECEMBER 12, 2006 PAGE 3 Economic Development The sole economic development project in previous years, the Small Business Development Center (SBDC), did not request funds for 2007. Elimination of Slums and Blight Efforts related to the elimination of slums and blight is limited to a 30 percent area benefit cap. Although slowing in applications, the facade grant program is still an important tool to create positive aesthetic changes within the redevelopment area. Code enforcement (Neighborhood Services) is an ongoing program that has been experiencing a substantial growth in the number of yearly cases. Staff recommends allocating $10,000 to facade grants throughout the Redevelopment Area and the remaining $16,005 to Code Enforcement. Administration and Planning Funds requested for the administration of the CDBG program remains substantially unchanged although HUD administrative requirements are increasing. HOTLINE of San Luis Obispo County did not request funds for 2007: The Council is requested to review the attached recommendations and applications and give direction related to funding amounts. Staff has prepared its recommendations using the criteria listed on page three of the RFP, particularly, that organizations must demonstrate that projects can be completed as budgeted by June 30, 2008. The cooperative agreement between the County and the City gives discretion regarding their allocations of funds. Unless a City's recommendation to the County for funding is clearly in conflict with CDBG regulations, the County will approve the recommendation. The final decision for funding priority will occur sometime in February or March. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Tentatively approve staffs recommendations; - Modify staffs recommendations; - Provide other direction to staff. Attachments: 1. RFP for County of San Luis Obispo 2. CDBG applications (7) ATTACHMENT 1 NOTICE OF PUBLIC WORKSHOPS PUBLIC NEEDS WORKSHOPS FOR THE URBAN COUNTY OF SAN LUIS OBISPO - 2007 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS ACT (HOME) AND EMERGENCY SHELTER GRANTS (ESG) PROGRAMS The County Planning and Building Department and the cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles and San Luis Obispo are inviting interested persons to attend public workshops for discussion of housing and community development needs that could be addressed though CDBG, HOME and ESG funding. The purpose for the meetings is to provide the public with infomtation about the programs and solicit information on the appropriate use of the funds. This input will be compiled and presented to the Board of Supervisors on December 12, 2006 at a public hearing. An additional notice will be mailed advertising this hearing. CDBG funds can be used for housing, economic development, public services and facilities that benefit low-income families (and meet other requirements of the program). HOME funds are only for affordable housing for low-income families. ESG funds aze used for homeless shelters or domestic violence shelters. The five participating cities and the county have been designated by the federal Department of Housing and Urban Development (HUD) as an "urban county" eligible to receive annual, formula-based grants of CDBG, HOME and ESG funds duectly from HUD. In the past, the county and its cities have applied for these funds through the state, competing with many other cities and counties For grant awazds. HUD has apt notified the Urban County of the funding levels for the 2007-funding year for the program year starting July 1, 2007. The Urban County will use the 2006 funding amounts as an estimate for 2007. The 2006 funding amounts were as follow: $2,144,593 in CDBG funds; $1,345,518 in HOME funds and $91,799 in ESG funds. Accurate funding levels will be announced by HUD at a future date. , The public workshops will be held at the following dates, times and locations: South County Workshop - 6:30 P.M. Mon., Sept. 25, 2006, Arroyo Grande City Hall, 215 West Branch Street, Arroyo Grande North County Workshou - 7:00 P.M. Weds., Sept. 27, 2006, Atascadero City Hall, 6907 El Camino Real, Atascadero San Luis Obispo Workshop - 7:00 P.M., Weds., Oct. 4, 2006, City/County Library, Library Conference, Room, 995 Palm Street, San Luis Obispo Any individual, group or organization wishing to apply for CDBG, HOME or ESG funding must submit an application to the county or applicable city, using the official application. Applications can be mailed to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1050 Monterey Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or E-mailed to mavarro@co.slo.ca.us. Applications will be accepted until close of business October 30, 2006. Hard copies of the original application must be PHYSICALLY received by 5:00 P.M. on October 30, 2006. Postmarks are not acceatable. To obtain an application, go to the following website: www.slonlannina.ore. Questions maybe directed to Tony Navarro, Planner III, (805) 781-5787. The tentative time frame for review of proposals, funding decisions and availability of funds is summarized below: • Needs Workshops: • Proposals due: • Public hearing by county: • City Council hearings on draft funding recommendations: • Publish Urban County draft funding recommendations: • Public workshops on draft funding recommendations: • City public hearings to approve funding recommendations: • Public hearing by county to approve 2007 Action Plan: • Edit Plan, transmit to HUD: • Plan due date at HUD: September -October 2006 October 30, 2006 December 2006 November -December 2006 December 2006 -January 2007 January - Febmary 2007 Febmazy - Apri12007 Apri12007 April -May 2007 May 15, 2007 ATTACHMENT 2 2007 CDBG Application Organization: Big Brothers Big Sisters of SLO County COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2007 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1050 Monterey Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e- mailed to tnavarro@co.slo.ca.us. The application deadline is 5:00 P.M., Monday, October 30, 2006. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER TIIE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepazed CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Big Brothers Big Sisters of San Luis Obispo County PO Box 12644 San Luis Obispo, CA 93406 Contact: Anna Boyd Bucy, Program Director Phone: 805-781-3226 Fax: 805-781-3029 e-mail: office@slobigs.org 2. Title/name/address of proposed project or program: ~,~,~~~ ~~~~7ri~t,g ~ fi<~~.o,~; Big Brothers Big Sisters of San Luis Obispo County PO Box 12644 San Luis Obispo, CA 93406 2007 CDBG Application Organization: Big Brothers Big Sisters of SLO County 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For progams, state the location from which the program will be operated and/or describe the geographic azea served by the program. Also, please include a schedule of project/program milestones. Big Brothers Big Sisters of SLO county provides mentors to children between the ages of 6 and 16 who live within the county of San Luis Obispo. The vast majority of children in our program come from low to very low income single pazent homes. In our Community Based program, serving children throughout the county of San Luis Obispo, children aze matched with an adult mentor who commits to spend 6-8 hours a month for a minimum of one yeaz interacting with the child doing activities they both enjoy. Having a consistent responsible adult in the life of a young person makes that child feel important and valued. Based on the data we collect from out clients 87% of parents reported their child's self confidence increased. When a child's self confidence increases and they feel better overall all sorts of positive changes start to occur. 77% increased their grades, 82% improved their classroom behavior, 77% were better able to avoid substance abuse, 75% showed more respect for other cultures, and 77% improved their relationships with other children. Our School Based program called High School Bigs uses San Luis Obispo High Schoo] students as mentors that meet with the students of Sinsheimer Elementary for one hour a week after school on the Sinsheimer campus in San Luis Obispo. For our High School Birs program we: • Promote our services to azea schools and work with those who express an interest in setting up the program in their school. • Recruit high school students to act as mentors. This is done primarily through bulletin announcements, referrals from cazeer counselors and staffing of a booth during lunch time to provide information about our program. • Screen and interview potential "Bigs". Interviews with the high school students aze done on the campus of the high school. We also acquire 4 references as a way to verify appropriateness for the program. • Provide a training class for potential "Bigs" at the high school in which child development, active listening, and ground rules aze outlined. • Screen and interview potential "Littles" at the elementary school chosen for the program by school staff. 2007 CDBG Application Organization: Bie Brothers Big Sisters of SLO County • Provide safety materials and training to potential "Littles" • Introduce the Big and Little to form a match. During the first meeting a Match Meeting is held in which parties aze introduced and an ice breaker is conducted to help Bigs and Littles get to know each other. • Provide activities and supervision during the weekly meeting times. The Matches meet weekly at Sinsheimer after school. BBBS provides two staff members to supervise at all times. • Evaluate the results of the program through surveys completed by the teacher, Little and Big. For our Community Based Proeram we: • Recruit adult Big Brothers and Big Sisters. This is done through a vaziety of activities including, but not limited to, announcements on local radio stations, tabling at community events, fanners mazkets, craft fairs, speaking engagements at service clubs and churches, and through word of mouth. • Screen and interview potential Bigs through an in depth in person interview, a thorough background check including the national sex offender public registry, live-scan fingerprinting, the local sheriffs report, DMV record, national criminal file, and 3 or more references. • Provide a 3 hour training class in which we orient potential Bigs to our program, provide child development information, teach active listening skills, provide information on cultural sensitivity, and suggestions on what to do with a Little. • Interview potential Littles through an in depth and in person interview with the child and their guazdian. During this interview we review safety materials and provide booklets to both the child and their guazdian. • Monthly contact is made with the children on the wait list until we can find them a mentor. Quarterly program activities aze provided, such a holiday party with gifts, attendance at a ballet performance, a Blues baseball game, or a race at the Santa Maria Speedway. • Information gleaned from the interviews help us to determine which potential Bigs and Littles should be matched. We then host a match meeting, usually held at the home of the Big, in which we introduce the Big to the Little and pazent. During this meeting contracts aze signed and icebreaker activities are provided to start the relationship off on a comfortable footing. 2007 CDBG Application Organization: BiQ Brothers Big Sisters of SLO County • Bigs, Littles and pazents are contacted two weeks following the initial match meeting, monthly for the first yeaz of the match, and quarterly thereafter to support the relationship, ensure child safety and verify satisfaction with the program. • Bi monthly program activities aze organized for matched Bigs and Littles, such as a Holiday party with gifts, two Big and Little camping trips, an afternoon at the Cal Poly organic farm, and more. The results of our program are evaluated annually and at the close of every match through a survey developed by our national office. These surveys aze completed by both the Pazent and the Big. 4. Total amount of CDBG funds requested: $17,000.00 Please identify the jurisdiction(s) to which you aze applying*: Arroyo Grande, Grover Beach, Atascadero, and Paso Robles If you aze requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: 3 000 City of Paso Robles: 3 000 City of Atascadero: 4 000 City of San Luis Obispo: 0 City of Grover Beach: 7 000 County of San Luis Obispo: 0 County wide: We receive SLO City and County funds through another process *NOTE: If you aze applying to one or more cities, please provide a copy of the application to the County by the application deadline of Monday, October 30, 2006. 2007 CDBG Application Organization: Bit Brothers Big Sisters of SLO County 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $17,000 2. Other Federal fund(s) (please describe below) $0 3. State source(s) (please describe below) $0 4. Local source(s) (please describe below) $15,700 5. Other funds (please describe below) 195 000 Total Revenues $227.700 County of SLO-CBO $10,000 City of SLO-GIA $ 5,700 Foundation/Corporate Grants $15,000 Business and Service Club donations $55,000 Special Events $50,000 Community Support Campaign $75,000 b. Exuenditures: List below by item or cost category. • Program Staff: Wages and Workers Comp $148,000 Health Insurance $ 12,000 • Marketing $ 3000 • Mileage Reimbursement $ 4000 • Volunteer Screening and Training $ 3500 • Staff Training $ 2000 • Office Supplies, Equipment and Maintenance $ 6000 • Liability Insurance $ 14,000 • Program Supplies and Activities $ 3000 • Telephone and Internet Service $ 5000 • Rent $ 14,500 • Big Brothers Big Sisters of America Dues $ 6200 • Bookkeeping and Auditing $ 6500 c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? With raze exception all sources of funding aze intertwined and used to support our agency mission of providing mentors for at risk youth. Funds become available throughout the course of the yeaz and aze spent as needed. 2007 CDBG Application Organization: Bie Brothers Big Sisters of SLO Countv d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. We have no specific matching source tied to CDBG grants. However it helps in our approach to various individuals and business located in cities that do fund us. Receiving CDBG funds is somewhat like having the "Good Housekeeping Seal." It helps us to show local municipal support. 6. Does the proposed project or activity meet one of the three national objectives of the -- CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particulaz azea of the County or participating city, at least 51 percent of who aze low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the azea. c. Meets community development needs having a particulaz urgency where existing conditions pose a serious and immediate threat to the health or welfaze of the community, and no other funding sources aze available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regazdless of income group): 200 Persons/households (circle the applicable unit) 2007 CDBG Application Organization: Big Brothers Bie Sisters of 5L0 County b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 150 Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be v~ low-income (earning 50% or less of the County median-income)? 100 Persons/households (circle the applicable unit) 8. Please provide the following information regarding the number of persons households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regazdless of income group): 200 Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 150 ern sons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be v~ low-income (earning 50% or less of the County median-income)? 100 Persons/households (circle the applicable unit) 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Big Brothers Big Sisters of SLO county provides mentors to children between the ages of 6 and 16 who live within the county of San Luis Obispo. The vast majority of children in our program come from low to very low income single parent homes. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic chazacteristics) This data is collected during the application process. 2007 CDBG Application Organization: Bie Brothers Bie Sisters of SLO Countv 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) This data is collected during the application process. 12. How will the clients benefit from this project? Having a consistent, responsible role model in the life of a young person makes that child feel important and valued. Based on the data we collect from our clients, 87% of pazents reported their child's self confidence increased. When a child's self confidence increases and they feel better overall all sorts of positive changes start to occur. 77% increased their grades, 82% improved their classroom behavior, 77% were better able to avoid substance abuse, 75% showed more respect for other cultures, and 77% improved their relationships with other children. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: Yes, CDBG funds allow staff to spend more time promoting and developing program participation in cities further removed from our City of San Luis Obispo home base. a. What new programs and/or services will be provided? Bi Monthly activities will be made available to the children on the wait list who will be matched one on one with a "Big for a Day" using volunteers who aze willing to help out but are unable to commit for one year. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? Through an increase in focus on recruiting volunteers we estimate a 10% to 15% increase in the number of matches made in the cities that provide CDBG funds. 2007 CDBG Application Organization: Bi¢ Brothers BiQ Sisters of SLO Countv 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property _ Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Cleazance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Removal of architectural barriers Housing rehabilitation _ New housing construction (under limited circumstances) Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development _ Special activities by subrecipients X Public services Planning studies 2007 CDBG Application Organization: Big Brothers Bie Sisters of SLO Countv 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Local statistics indicate that the number of SLO County children living in low-income, single-parent households is increasing, as is the number of children entering the Juvenile Justice System. Our ability to reach more of these "at risk" youth hinges on the amount of funding support we can generate. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): Big Brothers Big Sisters of San Luis Obispo County uses the Brand New Thinking Service Delivery Model provided to us by Big Brothers Big Sisters of America in 2003. This model streamlines all of our paperwork, interview process, training, and background screening processes so that volunteers and clients are served in the most efficient and cost effective manner possible. I certify that the information in this application is true and accurate to the best of my knowledge and ability. Richazd Cohen Executive Director Printed or typed name Title Note to analicant: The County and cities require all of this grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than_ $1 million*. Provide documentation regazding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and yeaz-end basis is required for HUD purposes. If you aze successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. 2007 CDBG Application Organization: Big Brothers Big Sisters of SLO County Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regazding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), An•oyo Grande, CA 93421, (805) 473-5420. • Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 El Camino Real, Atascadero, CA 93422,(805)470-3460. • Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433,(805)473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446,(805)237-3970. • Jeff Hook, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401,(805)781-7170. • Tony Navan•o, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805) 781-5787. n h'' > ~, "R, 2007 CDBG Application Organization: Wilshire Foundation, Inc.- Cazin Ce alters COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2007 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1050 Monterey Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e- mailed to tnavarro@co.slo.ca.us. The application deadline is 5:00 P.M., Monday, October 30, 2006. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of aHUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Wilshire Foundation, Inc. Address (mailing and physical address requested if different): 285 South Street, Suite J San Luis Obispo, CA 93401 Contact person/title: Wanda McFarlane, Director, Caring Callers Program Phone: (805) 547-7025 x 17 Fax: (805) 547-7029 ~~~~~~~ E-mail address: caringcallers@arrival.net t,' ~ % Fa ry ~a „ „V i C1P I? ~~ I: ^~y .a l4.i~ ~y~, PS 2007 CDBG Application Organization: Wilshve Foundation. Inc: Carin C 2. Title/name/address of proposed project or program: Caring Callers Program A service of Wilshire Foundation, Inc. Same Address as Above 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic azea served by the program. Also, please include a schedule of projecdprogram milestones. a.) Program Need There are an increasing number of older people in San Luis Obispo County: in the 2000 U.S. Census, seniors comprised 11.4% of the population or 28,500 people; it is projected that by 2010, the senior population will rise to 16%. Many of the elderly age 65 are at or below the federal poverty line. Some are homebound and unable to attend events in the community and at local senior centers. For such seniors, a Caring Caller may be the only source of social and emotional contact. The contact that a Caring Caller provides adds meaning to a client's life and may postpone or eliminate the need for institutionalization. Our focus is to enable our clients to maintain a maximum level of independence and personal dignity, one of the primary goals of the Older Americans Act. In addition, our clients may also need other public services. We are able to assist them in linking up with such services as travel to medical appointments, therapy, the County's Adult Protective Services Division, Linkages, and in-home supportive services. In some cases when our clients need transportation (found by the Healthy Community Survey to be one of the highest ranked needs in the County), a Caller can help meet that need. b.) Program Operation Caring Callers, sponsored by the Wilshire Foundation, has been in operation for 25 years; it is headquartered in San Luis Obispo. The Director recruits and supervises approximately 110 volunteers who visit clients throughout San Luis Obispo County. Each volunteer is matched with a client and agrees to visit the client for a minimum of one hour per week on a regular basis. All volunteers must complete an orientation before beginning to visit clients, and each client receives an assessment before visitation begins. "Matches" are made by the Program Director according to personalities, interests, location and availability. The Program's volunteers come from all age groups and walks of life: they are homemakers, students, teachers, lawyers, business people, nurses and retired seniors. Background checks are performed for all volunteers along with a DMV record review. 2007 CDBG Application Organization: Wilshve Foundation. Inc.- Carin C~ alters c) Geographic Areas Served by the Program Our Clients are located throughout San Luis Obispo County. During the past year, we served the following number of clients in each locality: San Luis Obispo; 31; Paso Robles: 17; Arroyo Grande: 13; Pismo Beach: 9; Grover Beach 9; Nipomo: 7; Templeton: 6; Los Osos: 5; Morro Bay: 7; Atascadero: 5; Cayucos: 3; Oceano: 1; There is always a waiting list for a Caring Caller in each of these communities. d) Who will benefit and how they benefit Low income people over age 60* who live in isolated conditions will benefit from the visits of Caring Callers. The Program is designed to stimulate and enhance the social activities of a frail, lonely and mostly isolated population. The mental and social stimulation that our clients are missing due to lack of social/family support is provided by a Caring Callers Volunteer during a weekly visit. During that time, the pair may chat, play cards or board games, take walks and drives or go shopping. The caller may also provide transportation to doctors' appointments or therapy sessions. • Our 2006 Client data show that we that we provided 5390 hours of services to: • 94 Seniors age 75+ • 54 Seniors age 85+ • 110 Total Number of Seniors, of whom 24 were new this year e) Collaboration with Other Agencies The Caring Callers Program works closely with and receives referrals from the following agencies: Senior Information and Referral, the County's In-Home Supportive Services Program, Hospice of SLO, Senior Peer Counseling, and home health agencies. Also, we refer our clients to other agencies. During the initial Caring Callers' intake process, an attempt is made to identify any client need that another agency could meet. The referral is discussed with the client and if she/he agrees, a release form is signed and the referral is made. Caring Callers and Senior Peer Counseling are providing a continuum of care for seniors, which will hopefully, build a client base for both programs that give seniors a more cohesive support system throughout the county. Program staff attends monthly meetings with like agencies such as the Adult Abuse Prevention Council, the Financial Abuse Specialist Team of SLO County, Senior Peer Counseling, Human Services Community Council; United Way, Disaster Planning Group of SLO County. These groups collaborate by developing plans to serve senior residents, to expand services, and to solve pressing needs. 2007 CDBG Application Organization: Wilshire Foundation. Inc.- Carine Callers Caring Callers is an integral part of the community-based, long-term care system in San Luis Obispo County, working cooperatively with home health agencies, hospital discharge planners, home-delivered meal programs and the various County departments that serve the elderly. f) Outcome Measures Outcomes are measured by collecting data. This is done by volunteers' reports to the Director on the hours of services they provide and by and professional judgment. An annual survey is mailed to clients asking how the Program has enhanced the client's life and how satisfied they are with the service. Clients (73%) stated that their "Caring Caller brings an element of "renewed spirit" and that they value "having someone and something to look forward to in the future". g) Milestones This fall, we plan to have each volunteer ("Caring Caller") distribute a personalized disaster survival kit to their clients throughout the County. The Program Director is completing a CERT training and belongs to a Disaster Preparedness Council made up of non-profits in the county, and headed up by HOTLINE. This will be an ongoing activity. We continue to use the resources of the Braille Institute to bring a new avenue of enjoyment to visually impaired clients. h) New components Our brochure was translated into Spanish this fall and will be distributed throughout the County during the year. We will also have each client receive a holiday gift this year, provided by a community program that provides this service each year. This is in conjunction with a motorcycle club that annually delivers shopping gift certificates to a select group of socially isolated individuals. 4. Total amount of CDBG funds requested: $ 9.000.00 Please identify the jurisdiction(s) to which you are applying*: Paso Robles. Arrovo Grande. Atascadero. Grover Beach If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $2.000.00 City of Paso Robles: $3.000.00 City of Atascadero: $2.000.00 City of San Luis Obispo: City of Grover Beach: $2,000.00 County of San Luis Obispo: 2007 CDBG Application Organization: Wilshire Foundation, Inc.- Cazing Callers *NOTE: If you aze applying to one or more cities, please provide a copy of the application to the County by the application deadline of Monday, October 30, 2006. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues• 1. CDBG Funds requested $ 9,000 - 2. Other federal funds (describe below) $ 0 3. State Source(s) (please describe below) $ 0 4. Local source(s) (please describe below" $4,700 $2,000 5. Other Funds (please describe below) $1,500 'City & County of San Luis Obispo, St. Barnabus Thrift Shop, bequests and other fund raising activities Total Revenues $17,200 b. Expenditures: List below by item or cost category. 1. Salaries $17,520 2. Payroll Taxes $1,432 3. PTO $1,945 4. Health Insurance $1,380 5. Workers' Compensation $ 152 6. Travel $ 600 7. Audit Fees $1,200 8. Office Supplies $ 500 9. Telephone $ 200 10. Meetings and Conferences $ 500 11. Program Promotion $500 12. Fund Raising and Development $1,000 13. Volunteer Support $1,000 14. Postage $120 15. Insurance $480 16. Utilities $ 144 17. Rent $1,800 Total Expenditures $30,473 2007 CDBG Application Organization: Wilshire Foundation. Inc.- Carin Cg alters c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? All funding is not available at the start of our program year. We hope to balance the budget by the end of the year by fund raising and other grant writing. d. Will CDBG funds be used to match leverage other funds? List below funding sources and amounts and identify award dates of these sources. Yes, other sources of funding look at our Budget to determine if we are being supported by our local community and that we are seen as valuable to our elderly population. Please see # 4 above for other sources of funding 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain bow the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particulaz area of the County or participating city, at least 51 percent of who aze low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particulaz urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources aze available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: 2007 CDBG Application Organization: Wilshire Foundation. Inc.- Cazine Callers a. Total number of persons or households who will benefit from the project or program (regazdless of income group): 120 Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 29% Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be v~ low-income (earning 50% or less of the County median-income)? 71% Persons/households (circle the applicable unit) S. Please provide the following information regarding the number of persons households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 120 Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 35 persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 85 Persons/households (circle the applicable unit) 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Low income elderly, most of who are homebound or limited in mobility. 10. How do you currently collect demographic data on the beneficiaries of the proposed projector program? (Example: racial/ethnic characteristics) Our intake form contains demographic data. Our computer program monitors all statistical information used to provide reports to our funding sources. 2007 CDBG Application Organization: Wilshire Foundation, Inc.- Caring Callers 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) We do not formally document the income status of our clients. However, our referral sources are all programs that serve low-income people. 12. How will the clients benefit from this project? Our main objective is to allow senior to stay in their homes, avoiding institutionalization whenever possible. Research shows that removing older people from their home environment significantly reduces their quality of life and often hastens death. Many of our clients are homebound and/or isolated and do not have the social contacts needed to maintain their self esteem and avoid depression, etc. For such seniors, a Caring Caller may be the only source of social and emotional contact. The contact that a Caring Caller provides adds significant meaning to the client's life and postpones or eliminates the need for institutionalization. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? This is answered in the body of the narrative. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? There are waiting lists in all of our geographic areas. If we receive the CDBG funding requested, more people on the waiting lists will be able to participate in the Caring Callers Programs. We will continue to distribute personalized disaster kits and information to our clients in order to add a new feeling of safety for the lonely/frail individuals in the Caring Callers Program. Also, since program costs continually increase, the CDBG money we receive help us meet these costs. Future purchasers of disaster kit supplies, office space cost plus and increase in support materials. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property Disposition of real property 2007 CDBG Application Organization: Wilshire Foundation, Inc.- Carin C~ alters Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities _ Cleazance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Removal of architectural barriers Housing rehabilitation _ New housing construction (under limited circumstances) Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development XX Special activities by subrecipients XX Public services Planning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? We serve a population of isolated, often homebound, older people who are "at-risk" of institutionalization and who may be lonely and depressed. If we did not see them and provide the social contact of our caring callers as well as the practical service of linking them up to other vital community services (see question #3, e. re "Collaboration"), many might end up with far more serious problems, possibly necessitating institutionalization. Without the concern of a caring caller, our clients would also be "at-risk" of scam, fraud, and abuse. Our new endeavor of supplying disaster kits would not be continued. The 2007 CDBG Application Organization: Wilshire Foundation. Inc.- Carin Callers Directors position was expanded in order to focus on client enrollment, this would also be curtailed. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit; experience in operating similar programs, etc.): We are anon-profit organization with one fulltime salaried employee. Our services are delivered by over 110 volunteers. The Director conducts outreach activities to isolated seniors and then conducts an assessment of their needs before matching them with a suitable volunteer. She also monitors the quality of service delivery and provides feedback/supervision to the volunteers. I certify that the information in this application is true and accurate to the best of my knowledge and Note to analicant: The County and cities require all of this grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regazding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and yeaz-end basis is required for HUD purposes. If you aze successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awazding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred ,prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. Tricia Ritchie Executive Vice President Printed or typed name Title 2007 CDBG Application Organization: Wilshire Foundation, Inc: Carina Callers If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420. • Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 EI Camino Real, Atascadero, CA 93422,(805)470-3460. • Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433,(805)473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. • Jeff Hook, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401,(805)781-7170. • Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805)781-5787. WILSHIRE FOUNDATION, INC. BOARD OF DIRECTORS TERMS Designated Directors Ira Alpert Ted Greenberg Tricia Ritchie Regular Directors Ron Andersen Tom Gordon Abbe Land Clare Richardson Dodie Williams Officers Ira Alpert, President Ted Greenberg, Secretary Tricia Ritchie, Chief Financial Officer Term Expiration June 30, 2011 June 30, 2011 June 30, 2011 Term Expiration June 30, 2007 June 30, 2007 June 30, 2007 June 30, 2007 June 30, 2007 CARING CALLERS FY2007 BUDGET REVENUES: GRANTS 8 DONATIONS 10,000 FUND RAISING ACTIVITIES 5,000 TOTAL REVENUES 15,000 EXPENSES: SALARIES ~ 17,520 PAYROLL TAXES 1,432 PTO 1,945 HEALTH INSURANCE 1,380 WORKERS COMPENSATION 152 TRAVEL 800 AUDIT FEES 1,200 OFFICE SUPPLIES 500 TELEPHONE 200 DUES 8 SUBSCRIPTIONS - MEETINGS 8 CONFERENCES 500 PROGRAM PROMOTION 500 FUNDRAISING 8 DEVELOPMENT 1,000 VOLUNTEER SUPPORT 1,000 POSTAGE 120 INSURANCE 480 DEPRECIATION - UTILITIES 144 RENT 1,800 TOTAL EXPENSES 30,473 NET INCOME/(LOSS) (15,473) cc zoos euoceT.~ ionazooe ACORQ CERTIFICATE OF LIABILITY INSURANCE egg g~ - 03/21/06 PrtooVOe=xx TTIIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RlGNIS UPON THE CERTIFICATE VISA Iasaranee Services HOLDER. THIS CERT8ICATE DOES NOT AMEND, E7(TEND OR ~^•0 Lava Aidge Ct., Sta 200 ALTER THE COVERAGE AFFORDED BY THE POLICIES OELOW. nville CA 95661 Ynones 916-677-2100 Fax:916 -677-2615 81SURERS AFFORDING COVERAGE HA[CO xilshire Foundatioa Inc. Ira Alpe t 285 So~t~ St.pSuite J San Lu s Ob1s o CA 93401 P13URER E: THE POI.IOIE4 OF IN$IIggNCE LaTEO BEI-0W NAVE 8~14TffiIEDNTME In61MiED NAYED AEOVE fORTMEPOLICYPERgO RIDIGrT~apTWIMEfANOWO ANY REW~IFM, TS3N OR CONOfIION OP ANY CONDNOT OR OYMEA OOCUNENi Wfil/ RC4R0T TO WHICH TH6OERnFICATE WYEE OlUED OR YAY -ERTAPL YHE Ei4URANCEAFFORDEO EYTNE POIKIES OE9fJ~FD HEREF7 L9 SUEJECf TOAILTHETE~ ENCIAAlONS ARD CONORgNf OF iWH POUCIFS. AGCRECATH IILYTf SHOWN MwY IaVEOEEN REOUCEO BY PAR) ClAaO. 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P~ROW~gHi EebM fl DI6iA66•POLICY LSM t B 077iER Property eaation LII2083611718 12/05/05 12/05/06 8LD/PH SL $8,656,000 SI/EE HL 1 410 000 vast oP OPERATN11pytOdU:OW/vENIC18IE%CLIR[ONSADOED iT @iPORSSNENT/SPPLIAL PROYGDN.T Vehicle - 2009 Ford CutaTray 8350 VPx 1FG'IQ83555381i78251 SVIDB-1 I aNaun ANTOPTI@MOVEVESCRIf!®pgJpEB EE eANDEr.Lm aewRan~Elwuuna oaTE TN6rtECP, nrE SSUwa E6UR9IWfLL DiDEAVORTO M'Ad 10 DAYSTImRO: MOICETD THE CLRIIF:CATE NOlDC1INNALD Y07f1E LEFT, 61R FAIURE TO 00808NALL 8vidsace Only IWON THE EISLEIEi~ rt9 AGF7rti OR PAGE iQ' RCYD Ai 3f21f2006 ~:02:J3 PM jPaci4c Sbndard Timej' SVR9S~AXN4`DMS:~119 F CSID:' DURATION ~nm~ssJ.~0648 Named Insured (s)~ Wilshire Foundation, Ina. (a Noa-profit Corporation) Wilshire Retirement Center Fallbrook, Tno. ~R PROPERTY COVERAGE ONLYi Additional Named Snaured(e). I BeatCare Hame Health Agency BestCare Central Coast Home Health Agency BeatCare Southern California Home Health Agency 3oepice Partners of the Central Coast (a Noa-profit Corporation) Nilehire Cana Mnnagemont AT 38111006 2:02:22 PM JPacfic 5t~dard TimeJ' SYR:RS~IFA)U14' DNIS:i119' CSD: ° DURATION g~w_ CERTIFICATE OF LIABILITY INSURANCE ~SR%9 °"~`"~'°°""~' 03 17 06 paoOOCEN V~'~L Iasuraace Services Sta 200 Lava Ridge Ct. THl3 CERTIFICATE IS L3SUED ASAMATTER OF INFORMATION ONLY ANO CONFERS NO RIGH75 UPONTHE CERTIFICATE NOLDER.THIS CERTIFICATE ODES NOTAMEND, EXfENO OR ALTER THE COVERAGE AFFOROeO BYTHE POLICIES BELOW. r Roseville CA 95661 Phone: 916-fi77-2100 Fax:916-677-2615 MSURERSAFFORDMGCOVFJtAGE NAICt iLSimEG lsuPanti Redxeod Fire & CasaalC 1aTraFae: Wil~hi re Ho u ndatfoa Inc "1°'~~ . gg tt yy e e 3 Ban I % ch U iallnEaV Ohl 9 A01 n 1 pO CA lAORfR E: r•.nvFUe~es THG Pq.ICIGe Of elSURANCG LISf~ BELOW HAYEaff7! 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EvIDEOZ I tHax.o nNYORTNe naweofzca¢®rou~ea CANCFIIl00eFORaiNE la~wTwr GtYSTrrortop.rNealinNGesun~vnu~nvonTOLwL 30 anriwwrta NanceYanfaacxrwewTe NaLntnwweo TO TNe LPiT, eui criauaE'ro DOSOaNnLt Evideaee of Iaanraaee ' aP07EN00lICA710N ON Unanmacun~wouPONTNle13UNEq, rTS ncpm oN !' - FRANCHISE TAX BOARD e~.es FotsoM sew., sTE: Aso sACwute-rro. CA esezsa~eo SACRArdENTO ATTORNE'YS' SEKPIC& ,~ ~~0, CA 8587k :i IXEMPT LETTER OF GOOD STAND[NG• In reply refer to : 3571ab : It Date ~ 08/01/94 CORPORATE NAME WII.SFiIRE FOONDATlON,.INC. CORPORATE NUABER STATES DATE . 048475? 08 - O1 - 94 The above designated organization is currently exempt from tax under Section 23701 Et7'of the Bank end Corporafion Tax Law and In good standing with this office at the present time. tiSWilc Servvioe~ TelepMne: 1-~ 1 ts,eea„ rt+~w Internal Revenue Servfc~ District Olrector . Wilshire Foundation Inc. ~r 9100 Wilshire BLvd.,Suite 340 n) Beverly Hills, l.A 90212-3415 .~ S RE: Wilshire Foundation Inc. EIN: 95-2374185 Departme~.. of the Treasury P.O. Box 2350 Los Angeles, Calif. 90053 Person to Contact: Gielpdhs LeNwimsbe T~21i)o~94~ Z33r6 Refer Reply to: EO (080194) Date: dJ8 G 3 ~~g j .Gentlemen: ll y` This letter is in response to your request for a copy of, j the determination letter for the above named organization. our records indicate that this organization was recognized • to be exempt from Federal Incxtme Tax in Jnly.1967 as described in Internal Revenue Code Seation 501(a)(3). It is further classified as an organization that is not a private foundation as defined in Section 509 (a) of the code, because it is an organization described in Section 170(b)(i)(A)(iii). The exempt status for the.determination letter issued in July 1967 continues to be in effect. If you need further assistance, please contact our office at the above address or telephone number. Sincerely, LDA LEfiIS D sclosure Assistant Page 1 of 1 '~ Jim Bergman From: Philip Pacheco [ppacheco@LifeStepsFoundation.org] Sent: Wednesday, November 01, 2006 1:35 PM To: Jim Bergman Cc: Cherri Neal Subject: Msg from Philip Pacheco (Life Steps Fdn.) Jim, here is a clarification to our CDBG application: We are asking the following jurisdictions to divide our request for $13,500 to supplement the salary of the Alcohol and Drug Free Living Center's Program Supervisor as follows: City of Arroyo Grande $ 1,350.00 City of Atascadero $ 6,480.00 City of Grover Beach $ 3,105.00 City of San Luis Obispo $ 1,282.50 County of San, Luis Obispo $ 1,282.50 Thank you, Jim. Please feel free to call me at the office for any questions you may have. Philip Pacheco ppacheco lifeste sfoundation.org (310) 410-8190, ext. 27 www. I ife ste psfo a n d ati o n. o rq 11/1/2006 ca-~ October 27, 2006 a po a " .~ , ,. ~ ti LIFE STEPS•~ji FOUNDATION ~~~~~~~~ OCT~ ®20U6 CITY OF RRROYO GRANDE COMMUNITY DEVELOPMENT Tony Navarro, Planner III Department of Planning and Building 976 Osos Street, Room 300 San Luis Obispo, California 93408 Dear Tony: Attached please find our application for the 2007 Community Development Block Grant (CDBG) Program for Life Steps Alcohol and Drug Free Living Center in San Luis Obispo. As we discussed I have written the confidential address of the Center in a separate envelope. Please contact me if I may be of any further assistance in the processing of our application. My office number is: (310) 410-8190, extension 27 and my e-mail address is: ppacheco@lifestepsfoundation.org Thank you very much for all of your help. Si erely, ilip acheco Development Coordinator Life Steps Foundation, Inc. attachments 5839 Green Valley Circle, Ste. 204 • Culver City, CA 90230 (310) 410-8190 (310) 410-8196 fax www.l ifestepsfo u n dation.org if 'A ~ "~.! tin 8 ~ ~ !~' QCT ~ 0 ~~~ CITY OF ARROYO GRANDE County of San Luis Obispo COMMUNITY DEVELOPMENT Community Development Block Grant (CDBG) Program Application for Funding During 2007 Program Year (Attach additional sheets if necessary.) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA, 93408 or hand delivered to Tony Navarro at 1050 Monterey Street, Room 370, San Luis Obispo, CA, faxed to (805) 781-5624, or e-mailed to tnavarro@co.slo.ca.us. The application deadline is 5:00 p.m., Monday, October 30, 2006. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. Postmark dated mail received after the deadline will not be accepted. Note: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of aHUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide complete explanation of your proposed project or program, please attach additional sheets. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and a-mail address: Name: Life Steps Foundation, Inc. Address (mailing and physical address requested if different): 3450 Broad Street, Suite 104, San Luis Obispo, California 93401 Contact person/title: Cherri Neal, Program Director Telephone: (805) 549-0150 (San Luis Obispo -Broad Street office) (805) 545-5870 (Drug and Alcohol Free Living Center) Fax: (805)549-8973 E-mail address: cneal@lifestepsfoundation.org 2. Title/name/address of proposed project or program: Alcohol and Drug Free Living Center (Physical address -confidential. Provided to CDBG Project panel under separate cover) 2007 CDBG Application Life Steps Foundation, Inc. Page 2 of 11 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g., street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Alcohol and Drug Free Living Center The Drug and Alcohol Services Division of Life Steps Foundation has a 15-year history of developing innovative programs in San Luis Obispo County for women impacted by substance abuse. The ultimate goal of the three Life Steps drug and alcohol programs is to help mothers develop healthy lifestyles free of addictive substances. Life Steps Foundation is requesting $13,500 to supplement the yearly salary of the program supervisor position at the Alcohol and Drug Free Living Center (the "Center") in the City of San Luis Obispo. Describe Program/Project. The Center is a sober living residential facility that provides from 9 to 12 months of residential treatment for pregnant and parenting women over 18 years old. Their children, 5 and under, reside with them during their stay. Children transition into the program within the first 60 days following an assessment of the mother's ability to care for them. Referrals for the program come through the County Drug and Alcohol Services Department. During the 9- to 12-month stay in the facility, women are randomly tested for drugs and alcohol. To remain in the program, clients must test clean at all times. Through facilitated therapeutic groups, resident's council meetings, parenting training, clinical counseling with County Drug and Alcohol Services, and Life Steps Foundation's case management services, women prepare to be reintegrated into their community as family's units Who Benefits. San Luis Obispo families at high risk for drug and alcohol abuse benefit from the Center's family systems approach during treatment. Life Steps Foundation keeps the families together during the recovery process. Most of the mothers do not have custody of their children. Part of the recovery process involves ongoing negotiations with Child Welfare Services to regain child custody. The facility supports and collaborates with the efforts of the San Luis Obispo County's health and human services departments to promote the health and well being of pregnant and parenting women in recovery from drugs and alcohol. The family centered approach is effective in treating not only the women but in breaking the cycle of future abuse for their children. Location and geographic area served. The Center is located in the city of San Luis Obispo and serves the entire San Luis Obispo County area. Due to the nature of the treatment and a long history of domestic violence experienced by the women the location of the Center is confidential, but has been provided to the CDBG panel under separate cover. 2007 CDBG Application Page 3 of 11 Schedule of Program Milestones: Life Steps Foundation, Inc. I. 1990: Unmet need for a substance abuse residential treatment service, targeting pregnant women and women with children, is identified. Purchase of a property and licensing of a 15 bed capacity is completed. 2. 1991: Life Steps Foundation is licensed through Medi-Cal and starts to operate the Drug Free Living Center in the city of San Luis Obispo through a collaborative with the Department of Drug and Alcohol. 3. 1993: Funding for the program through Medi-Cal is phased out and the Department of Drug and Alcohol incorporates the program in its budget. 4. 1998-2006: Life Steps initiates on-going fundraising and grant writing activities to supplement the program budget. 5. 2000-2006: The County Board of Supervisors approves partial funding allocation from the Department of Social Services budget to supplement funding cut by the Department of Drug and Alcohol to the program. 6. 2006, Life Steps Foundation opened Anna's House, to assist the women who complete treatment with transitional housing due to shortage of affordable housing the County (Attachment 21. 4. Total amount of CDBG funds requested: $ 13,500 Please identify the jurisdiction(s) to which you are applying:* If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande xxx City of Paso Robles City of Atascadero xxx City of San Luis Obispo xxx City of Grover Beach xxx County of San Luis Obispo xxx Countywide 'Note: If you are applying to one or more cities, please provide a copy of the application to the county by the application deadline of Monday, October 30, 2006. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project. Please see Attachment 1 for the budget for the Center. x, 2007 CDBG Application Page 4 of 11 a. Revenue: 1. CDBG funds requested .......................... 2. Other federal fund(s) (please describe b 3. State source(s) (please describe below). 4. Local source(s) (please describe below) 5. Other funds (please describe below) ..... Life Steps Foundation, Inc. ............................................... $13,500 I o w) .................................................. 0 .......................................................... 0 ...............................................136,000 .............................................. 41.304 Total revenue: $121,$44 b. Expenditures: List below by item or cost category. San Luis Obispo County (Department of Drug and Alcohol, Department of Social Services) contributes $136,000 to the Center's $190,804 total operating expenses. A grant of $13,500 to supplement the program supervisor's salary will leave Life Steps Foundation with $41,304 in operating expenses to finance through local fund-raising and our general fund. c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? San Luis Obispo County, through the Department of Drug and Alcohol Services, funds 72 percent of the budget for operation of the Alcohol and Drug Free Living Center Life Steps Foundation conducts grant writing all year long to help create a reserve fund to supplement both program operations and maintenance of the property. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. Life Steps Foundation will add CDBG funds to funding it receives from San Luis Obispo County ($136,000) and from separate local fund-raising efforts conducted by the Drug and Alcohol Services Division of Life Steps Foundation. Currently we are submitting a proposal to Wells Fargo Housing Foundation for $10,000 directed at the upkeep and maintenance of the property. 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. xx Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). Note: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at 2007 CDBG Application Page 5 of 11 Life Steps Foundation, Inc. least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. ?yids in the prevention or elimination of slums or blight. Note: T'o meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. o. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. Note: T'o meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number o1` persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 31 Persons/households (circle the applicable unit) b. Of the I:otal number of persons or households entered above, how many will be low- income Qearning 51% - 80% or less of the County median-income)? 0 Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be verv low- income Qeaming 50% or less of the County median-income)? 31 Persons households (circle the applicable unit) 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total nuimber of persons or households who will directly benefit from the CDBG funds (regardless of income group): including children. 31 Persons/households (circle the applicable unit) 2007 CDBG Application Page 6 of 11 Life Steps Foundation, Inc. b. Of the total number of persons or households entered above, how many will be low- income (earning 5 ] % - 80% or less of the County median-income)? Persons households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low- income (earning 50% or less of the County median-income)? 31 Persons/households (circle the applicable unit) 9. Who are tlhe clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Life Steps Foundation helps people who have physical and mental health challenges through home- and community-based therapeutic support, mentoring, education and advocacy. Our service population consists of people of any age and background who have multiple physical, mental and emotional disabilities. Client services are offered through four divisions: Infant and Children Services; Adult Services; Aging Services and Drug and Alcohol Services. Mothers treated at the Center are over 18, very low income residents of SLO County and are referred by the SLO County Drug and Alcohol Services Department as outlined under Section 3, Paragraph 1 (program description) of this application. Participants of the Alcohol and Drug Free Living Center come from all over the county of San Luis Obispo. The following breakdown shows the Center's enrollment by city and total cost for the last year. Each person (mother or child) staying at the center costs $6,154.96 a year. Arroyo Grande (10%) .......................................................................$18,464.88 Atascadero (48%) .............................................................................$92,324.40 Grover City (23%) ............................................................................$43,084.72 City of San Luis Obispo (19%) ........................................................$36,929.76 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) During intake demographic data such as participants racial/ethnic characteristics, age; number of children; economic status; is collected in collaboration with the Department of Drug and Alcohol. Collaborating agencies, such as the Child Welfare System (CWS) and the Department of Probation and Drug Dependency Court, also forward historical backgrounds on clients 'to the Center. Further data is collected on: treatment completion, relapses, employment upon completion of treatment, family reunification. Data is shared with the Department of Drug and Alcohol. 2007 CDBG Application Life Steps Foundation, Inc. Page 7 of 11 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) Participants report whatever income they have during the intake process. However, rarely do new enrollees have income. If they do, usually, it is through welfare programs such as General Relief (GR). Life Steps Foundation documentation of income complies with the Contractor Quarterly CDBG Report for identifying low-income families. 12. How will the clients benefit from this project? The Alcohol and Drug Free Living Center is the only substance abuse residential treatment program for women with children in the city of San Luis Obispo. Its focus on the family unit, as opposed to only the mother, emphasizes the preventative nature of the services by breaking the cycle of abuse for the children. All mothers who participate in the Alcohol and Drug Free Living Center have the opportunity to reunite with their children while receiving in the residential setting. Children up to 5 years old live with their mothers in a nurturing, safe, clean and structured environment. Upon initially entering the Center, some of the mothers do not have custody of their children. Part of the recovery process involves ongoing negotiations with Child Welfare Services to regain child custody. The women have to strive to meet the treatment milestones in order to be reunited with their children while undergoing treatment. Keeping families together is the cornerstone of the program. Case management is another key benefit to participating mothers at the Center. Center staff create individual treatment plans for each mother and her family. The plans include regular coordination of all necessary medical and mental health appointments through the county's Drug and Alcohol Services Department. They also include other support services, such as NA/AA meetings, parenting classes, benefit programs, vocational training, job application and interviewing, finding affordable housing. Additional components of the Center's programs include weekly resident council meetings, monthly family socialization outings, attendance to AA meetings and life skills training. These activities provide the vital skills necessary to reach self-sufficiency and raise healthy, functional families. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? The CDBG assistance will impact the expansion of our services in an indirect manner. There have been many situations in which Center graduates returned to homeless shelters simply because the county did not have adequate transitional living programs in San Luis Obispo. On August 1 of this year, Life Steps Foundation opened Anna's House, a new transitional home for graduates of Life Steps Foundation's recovery programs. The house serves as a bridge between emergency residential treatment and independent living /self-sufficiency. Anna's House is afive-bedroom home. It will be available to the families who complete the 12-month recovery program. (See Attachment 2 for Anna's House press information.) San Luis Obispo currently offers no other transitional home for women and their children. Being able to keep the Drug Free Living Center at capacity with afull-time Program Supervisor will provide more ~ y 2007 CDBG Application Page 8 of 11 Life Steps Foundation, Inc. graduates the opportunity to use Anna's House during asix-month period until they can secure affordable housing. This transition will enhance their chances of success as they integrate into the community. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? The Center always runs at capacity enrollment. Applicants must currently add their names to an eight-month waiting list to participate in the facility. CDBG funding to supplement the salary of the program supervisor will allow the program director to focus on fund-raising to expand current services under the division. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property Disposition of real property Public facilities and improvements (may include acquisition, construction, recnn.ctructinn. rehabilitation nr installatinnl Privately owned utilities Clearance, demolition, removal of buildings and improvements, and/or movement of structures in other cites Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Special activities by subrecipients xx Public services Planning studies 2007 CDBG Application Page 9 of 11 Life Steps Foundation, Inc. 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Substance abuse is an increasingly dangerous problem in San Luis Obispo County. In alarming numbers, Central Coast residents are using heroin, methamphetamine and alcohol as a means to cope with life. Distribution and availability of these substances is also spiraling: they represent a very significant threat to the Central Coast area. Substance abuse among pregnant women remains a major cause of infant mortality and the cause of poor health among low-income women and children. The following figures help illustrate the enormous problem facing the San Luis Obispo County: Half of drug abuse is in the childbearing age group of 15 to 44 years. According to the San Luis Obispo County Public Health Department, more than 15 percent of pregnant women in San Luis Obispo County do not get prenatal care during their first trimester. The recent U.S. Census indicates that 1,592 women-headed households in San Luis Obispo County are at or below the poverty line. ^ During 2003-2005, 89.4 percent of mothers admitted to early childhood sexual abuse or physical abuse at Life Steps Pasos de Vida residential recovery. Of these mothers, 80.4 percent experienced domestic violence. The physical geography of San Luis Obispo increases the problem of preventing women at risk from accessing recovery treatment. Recovery centers (outpatients) within the rural area of San Luis Obispo are few, and travel distances are great. Moreover, the public transportation system in rural areas is historically scarce. The statistic sampling above, a eight-month waiting list to participate in the program demonstrate the significance of the Center's services in the area. The Alcohol and Drug Free Living Center is the only residential drug treatment facility for women and their children in the city of San Luis Obispo. The Center receives partial funding from San Luis Obispo County (see Budget Attachment 1). Reduced funding will force Life Steps to reduce the current capacity of the program. Waiting lists for drug treatment at any facility will grow longer. Reduced funding will also impose severe financial burdens on the county's justice system, social services departments, police enforcement, foster care programs, and child protective services. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non- profit, for-profit, experience in operating similar programs, etc.): The Drug and Alcohol Services Division operates within Life Steps Foundation, Inc., a non- profit 501(c)(3) social service organization that serves people in four different program divisions: infant/children services; adult services; aging services; and drug and alcohol services. ~- _ _ ~` y~;~ _ . - ,; 2007 CDBG Application ~ , Life Steps Foundation, Inc. Page 10 of 11 - - _ Participants cf the Alcohol and Drug Free Living Center are first screened by the county's -.: _ Drug and p~lcohol Services. The State of California Department of Alcohol and Drug ~~ Ptograms• (ADP), through its Perinatal Service Network (PSN), determines the guidelines r ~~ ~~ that Li ~e Steps and its clients must comply with for admission to the program. If the woman t io pregnant or has a child younger than 1 year and is using harmful drugs, she is '' ~, ,....:='„ fautomatically considered ahigh-risk priority for admission to residential treatment. If the ~~ Center has available room, the client is scheduled for intake. If no room is available, the client is placed on a waiting list that follows Admissions Priority Guidelines of the State's Alcohol and Drug Programs (ADP). The Center's program services (outlined in Section 12 ~ above) focuses on: (a) promoting sobriety and recovery; (b) preventing relapse; (c) ' supporting the mother's gradual transition into the community; and (d) assisting the client in securing employment. I certify that the information in this application is true and accurate to the best of my knowledge and ' ability. a --- _ ~o%a/~~ Cherri Neal, Director of Drug and Alcohol Services Date Life Steps Foundation, Inc. Note to Applicant: The County and cities require all of this grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million.* Provide documentation regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. 'r---~ \ '-Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. _ __ _ j' -. - - - J- '2007 CDBG Application Life Steps Foundation, Inc. _ Page 11 of 11 If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420. Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 EI Camino Real, Atascadero, CA 93422, (805) 470-3460. Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805) 473-4520. Ed Gallagher, Community Development Dept., City of Paso Robles, ]000 Spring St., Paso Robles, CA 93446, (805) 237-3970. Jeff Hook, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805) 781-5787. `~~. Attachment 1 Contract Budget FY 2006/2007 BUDGET REQUEST FORM Project SLO County Other Funding Expense Grant Available I. PERSONNEL EXPENSES (Associated with the proposed project) Program Supervisor $28,080 $20,015 $8,065 Center Recovery Supports -Five Staff $65,520 $46,701 $18,819 Employees' Fringe Benefit @ 27 % $25,272 18 013 $7.259 Subtotal -Personnel Expenses $118,872 $84,729 $34,143 II. OPERATING EXPENSES (Associated with the proposed project) Automobile Expense $ 120 $ 86 $ 34 Employee Mileage $ 84 $ 60 $ 24 Insurance -General Liability $ 3,505 $ 2,498 $ 1,007 Minor Equipment $ 120 $ 86 $ 34 Oflice Supplies $ ]20 $ 86 $ 34 Pagers & Paging Equipment $ 84 $ 60 $ 24 Postage and Freight $ 96 $ 68 $ 28 Program Supplies -Expendable $ 168 $ 120 $ 48 Recruiting $ 1,200 $ 855 $ 345 Rent-Facility $31,360 $22,353 $ 9,007 Repairs and Maintenance $ 1,200 $ 855 $ 345 Seminars & Workshops $ 60 $ 43 $ 17 Taxes, Fees, and Licenses $ 49 $ 35 $ 14 Telephone and Network Communication $ 2,100 $ 1,497 $ 603 Utilities (Gas, Water, Electric, & Refuse) 6 996 4 987 2 009 Subtotal -Operating Expenses $47,406 $33,790 $13,616 III. INDIRECT COST @ 14.75 % $24,526 $17,481 $ 7,045 Total Grant Project Expenses $190,804 13$ 6,000 $54,804 Funding Sources: SLO County $136,000 Community Development Block Grant $ 13,500 Life Steps Foundation, Inc. $ 41,304 T grams and job eerrhxs: .Mere 8re flue BnbeP 1 1 y~' 1~•~ 7,.h,.~ 1 ~'• 1~ $ U N D A Y , AUGUST 6 , 2 O.O 6 Sw+ Lma Oarseo Covxrx, Cnly. ', DRUG AND ALCOHOL PROGRAM 1 ~), ~? 14, Home for former addicts opens By Snsnrr Aarrgurar Eight years ago,'when Dee Krogh began working atthe Pesos de Vida drug and alcohol treat- ment Drogram in Arroyo Gtavde, she dreamed that someday she would never again have to take women to the homeless shelterab ter they mmplNed ttlar recovery. 'I cannot tell you how many Anna'S House, a new five-bedroom trartskional home in Arroyo Grande, Is set up solely for recovering women and their children -the first stlch,program in SLO County times I had to do that (because the women had no other place to go) and howmalrygirla couldnRmake it in that situation,"Krogh said. This week, her dream came true. Two women graduated from e ninrmonth treatment program end moved mto Anna's House, e transitional home for recovering women and their du'ldren. Before reOring last week as Pa- COMMENTONllPIE !'~- YIsH santuboWspo.um to poll comments abed Anna's Nacre in Arroyo Grantla sos de Yida's program director, Krogh worked for Y~ W secure funding and supportfor a transi- tionalliving home. Please see HOUS$ li4 House San Luis Obispo County 18-month-old daughter are has5vesobervtivinghomea two of the first residents ofAn- F7vmPageB1 tormenandthrceforwomen, na'sHouse.V/alkergraduated but this is the Brat home for from a nineanonth treatment Thanks to a grant from the women and their children, program July 25 and moved George Hoag Foundation; said Dods Dunton, a county into the transition house. women now have a place to drug and alrnhol apedalist. Walker is a soft-spoken ategren6freewhlletheyreetl- It's sorety needed," Dun- woman who repeated her ter soaety, Krogh said. toa said. gratitude for the recoverq Pesos de Yida and Anne's While living at Anna's program and a second chance House are part of Iite Steps House, worrreli carr attend dyer- to be a good motheF Foundation, a local social apyandreomreryprogmmsas Sheregamedcustodyofher .services agency. wellasreceive.houair~andjob daughter earlier khan she Mna's House fa a.Sve- services,seidCherri•Neal,the wouldhaveodrerwisebecsuse bedroom home that shares a new program director. Anne's House gave ber a ata- large lot near Arroyo Grande "Sobriety is just the first ble place to live. WaYcer said with Pesos de Vida.. Five step, and entering society is a she bas no family in the ama. women crud their ctdldren can transition and should Ue done Were It not for u4rlna's live in Ama's House at one as eas8y as possible," she said House, she said, "I wrouldYe time. ~ D~niae Walker: 32, and her been on the streets." ~ rr r+ a n x (D rr N Internal Revenue Service uepartment of the Treasury District Director 300 N. Los Angeles Street. MS 7043 Los Angeles, CA 90012 RECEi~ED ;{py 2 y 1997 Person to Contact: LIFE STEPS FOUNDATION, INC. L BARRAGAN 12555 W. JEFFERSON BLVD., SUITE 275 Telephone Number: LOS ANGELES, CALIFORNIA 90066-7036 (213) 894-2336 Refer RepPly to: EO(1030)97 Date: NOVEMBER 12, 1991 EIN: 95-3909174 Dear Taxpayer: This letter is in response to your request for a copy of the determination letter for the above named organization. Our records indicate this organization was recognized to be exempt from Federal Income Tax in APRIL 1984 as described in Internal Revenue Cod=_ Section 5o1(c)(3). It is further classified as an organization that is not a private foundation as defined in Section 509(a) of the Code, because it is an organization described in Section 170(b)(1)(A)(vi). The exempt status for the determination letter issued in APRIL 1984 continues to be in effect. If you need further assistance, please contact our office at the above address or t=_leahon=_ number. Sincerely, ~t ~1-,~-.1.~~ Disclosure Assistant ~ ~ ~ l2,~ ~ ~ ~ tad oCT ~ 6ZOD6 CITY OF ARROYO GRANDE 2007 CDBG Application COMMUNITY DEVELOPMENT Organization: The Literacy Council COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2007 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1050 Monterey Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e- mailed to tnavarro(a~co.slo.ca.us. The application deadline is 5:00 P.M., Monday, October 30, 2006. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of aHUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and a-mail address: Name: The Literacy Council Address (mailing and physical address requested if different): 1264 Higuera Street, Suite 102, San Luis Obispo, CA 93401 Contact person/title: Bernadette Bernardi/Executive Director Phone: 805-541-4219 Fax:805-781-6630 E-mail address: bliteracy@charter.net 2. Title/name/address of proposed project or program: The Literacy Program/1264 Higuera Street, Suite 102, San Luis Obispo, CA 93401 2007 CDBG Application Organization: The Literacy Council 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. The Literacy Council- the Literacy Council for San Luis Obispo County was incorporated as a non- profit in 1982.Our mission statement is to assist adult Learners and their families in the development of English language communication skills. Our goals are: recruit and prepare volunteers as Tutors in the delivery of quality instruction using a variety of approaches. Provide individual and group instruction to Leamers in reading, writing, speaking, and basic number skills, thereby furthering the ability of Learners to function well in the community. Promote community awareness and involvement in the literacy process. Our program serves all of San Luis Obispo County. We operate seventeen learning centers located throughout San Luis Obispo County. This past fiscal year 494 tutors served 623 learners with 14,706 hours of tutoring. Locations of learning centers are as follows: 1. St. John's Lutheran Church, Arroyo Grande- Monday and Thursday afternoons. 2. Peace Lutheran Church, Arroyo Grande-Monday evenings. 3. St. Joseph's Catholic Church, Nipomo- Monday and Thursday evenings. 4. Central Coast Baptist Church, Grover Beach-Monday and Thursday evenings. 5. Atascadero Bible Church, Atascadero-Monday and Thursday evenings. 6. Georgia Brown Elementary, Paso Robles-Tuesday and Thursday evenings. 7. Presbyterian Community Church, Cambria-Monday and Thursday evenings. 8. St. Joseph's Catholic Church, Cayucos-Wednesday evenings. 9. Trinity Methodist Church, Los Osos-Monday and Thursday evenings. 10. 1264 Higuera Street, San Luis Obispo- Thursday evenings. 11. St. Timothy's Church, Morro Bay-Tuesday and Thursday evenings. 12. First Presbyterian Church, San Luis Obispo-Tuesday and Thursday mornings. 13. First Presbyterian Church, San Luis Obispo-Monday evenings. 14. Open Door Church, Oceano- Tuesday and Thursday evenings. 15. Mazigold Nails, San Luis Obispo, Tuesday evenings. 16. Talley Vineyards, Arroyo Grande, Tuesday and Thursday evenings. 17. Paso Robles Inn, Paso Robles, weekday mornings. We provide free instruction to adults in reading, writing, and speaking English. We help both English speakers that need to improve their reading and writing skills and English as a Second Language speakers. We hold tutor trainings once per month to have a consistent and replenished resource of tutors. At the California Men's Colony we train inmates to become tutors and provide both CMC East and West learning centers with in-service trainings and books. Additionally, we teach parents of children five and younger to read by utilizing children's books. After they have 2007 CDBG Application Organization: The Literacy Council mastered a book, we teach them to read it to their children. We work with EOC's Head Start Families. We have more than fifry tutors that work for us independent from any of our centers. Literacy Council staff matches tutors and learners. Tutors and learners arrange schedules and locations that suit their needs. In Fiscal year 2005-06 our learners were: 413 Hispanic 29 Caucasian-non-Hispanic 67 Asian 10 Afro American 2 Native American 0 Pacific Islander and 7 other 95 unknown First languages were: English, Spanish, Chinese, Japanese, Vietnamese, Russian, Polish, Farsi, French and Italian. The success of our program and projects are evaluated by tracking the number of tutors we are able to recruit and train and the longevity of those trained tutors. Learners are assessed when they begin in our program. We use the Slosson Oral Reading Test (SORT) for literacy learners and the English as a Second Language Oral Assessment (ESLOA) for ESL (English as a Second Language) learners. Learners set achievable goals in the areas of: Home and Family, Work, Self, and Community. Follow-up assessments are given to each learner determined by their individual progress through the books and materials in their individual learning plan. Center Directors send in monthly student progress reports. The progress reports are evaluated to determine the effectiveness of the tutoring/learning relationship. We assess the learners when they leave the program to determine if they have progressed beyond their initial assessment and how much they have progressed. We track how many learners go on to adult education or junior college programs. We track learners that pass a driver's test, GED, become citizens, become employed, and get better jobs. 4. Total amount of CDBG funds requested: $ 9,000 Please identify the jurisdiction(s) to which you are applying*: Cities of Arroyo Grande, Atascadero, and Paso Robles. If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. CiTy of Arroyo Grande: $ 3,000.00 City of Paso Robles: $ 3,000.00 City of Atascadero: $ 3,000.00 City of San Luis Obispo: n/a 2007 CDBG Application Organization: The Literacy Council City of Grover Beach: n/a County of San Luis Obispo: n/a County wide: n/a *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Monday, October 30, 2006. 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues• Income CDBG 9,000 CLSA Matching 64,000 SLO City Human Relations 5,000 EOC 3,600 SLO Library Contract 33,000 Special Event 10,000 Donations/Memberships 23,158 new grants 11,000 Books Reimbursement 942 Interest Income 300 Total Income 160,000 a. Revenues• 1. CDBG Funds requested 2. Other Federal fund(s) (please describe below) 3. State source(s) (please describe below) 4. Local source(s) (please describe below) 5. Other funds (please describe below) $ $9,000 $0 $ 64,000-CA. State Library $ 38,000-City of SLO HRC and City County Library $ 49,000-special event, private donations, new grants, book reimbursement, interest income Total Revenues $ 160,000 2007 CDBG Application b. Expenditures: List below by item or cost category. Expense salaries 89,900 books 6000 fundraising 2000 outside services 1,500 rent 13,800 telephone 2,500 copier 1,700 equipment maintenance 1,050 postage 1,500 mileage 1,000 printing 3,000 office supplies 2,500 staff development 1,500 volunteer recognition 750 learning centers misc. expenses 700 newsletter 2,500 annual meeting 300 audit 2,000 mazketing 2,000 janitorial 750 water 350 donor recognition 500 pre-service training supplies 300 in-service training supplies 150 miscellaneous 500 payroll taxes 7,000 workers' comp 3,500 liability 2,750 health benefits 8,000 Organization: The Literacy Council Total Expense 160,000 2007 CDBG Application Organization: The Literacy Council c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? Operation costs will be funded through our general budget. There are no maintenance costs Are these funds available now? Yes, for the operations costs. If not, when will they be available? And from what source(s)? Operation costs are available through our City/County Library Contract and State Library Funds. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. NO, although other funding entities would be favorably impressed by the fact that we receive CDBG funds. 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at ]east 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that 2007 CDBG Application Organization: The Literacy Council estimate down by income group as follows: a. Total number of persons or households who will benefit from the projector program (regardless of income group): 700 Persons ouseholds (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 133 Person ouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 560 Person ouseholds (circle the applicable unit) 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 700 Person ouseholds (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 133 person ouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be v~ low-income (earning 50% or less of the County median-income)? 560 Persons ouseholds (circle the applicable unit) 9. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Very low income, low to moderate-income persons, migrant farm workers, the disenfranchised 2007 CDBG Application Organization: The Literacy Council 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) Every learner completes a student adult data sheet when they begin our program. We ask them to check ethnicity and we ask questions about employment. 11. How do you currently document income status of each client? (Example: very low, low- and moderate-income) We conduct a yearly anonymous survey - - 12. How will the clients benefit from this project? They learn the basic skills of reading, writing and speaking English. They can improve their lives by attaining better jobs. They can participate in their communities and voice their needs. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? All of our learning centers presently maintain waiting lists of learners. Consistent funds will allow us to continue our tutor recruitment and training which will add more tutors who can then serve more learners. A twenty percent increase of learners is expected. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities 2007 CDBG Application Organization: The Literacy Council Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development Special activities by subrecipients X Public services Planning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The need for literacy services in San Luis Obispo County is great and growing. The National Institute for Literacy publishes adult literacy estimates. Their rating system uses 1 as the lowest literacy level and 5 as the highest. The latest published data for our county is still 1996. It shows that 17% of our population age 16 and older is at level 1-the lowest literacy level and 38% are at combined levels 1 and 2. The major consequences of low literacy are: Welfare: 75% of food stamp recipients perform at the lowest two levels of literacy. 50% of adults on welfare do not have a high school diploma or GED. 43% of adults with low literacy skills live in poverty. 2007 CDBG Application Organization: The Literacy Council Crime: 70% of prisoners perform at the two lowest literacy levels. Continuing cycle: Children's literacy levels are strongly linked to the educational level of their parents. The most significant predictor for children to have success in school is for the primary caregiver to have graduated from high school or have a GED. Children of parents who are unemployed and have not completed high school are five times more likely to drop out of school. Literacy is ofren the first step for a person to become a productive and contributing member of their community. Better English language skills easily translate into better jobs and higher wages for our learners. With better jobs and higher wages our learners become active productive participants in their communities. Because our service is provided one-to-one or in small groups, our learners are provided with the level and type of instruction specific to their unique needs. Our tutors are prepared to help with such necessary skills as filling out job applications, learning job specific vocabulary, attaining a driver's license, preparing for the GED test, and studying for the citizenship test. They are also prepared to teach parents to read to their children and to help teens improve their English language skills. Ofren, a mentoring relationship develops wherein self-esteem and life skills are modeled and learned. The recruitment, training and retention of volunteer tutors are expensive, on-going, and labor- intensive efforts. We offer monthly tutor trainings conducted by Literacy Council staff. Each training graduates, on average, fifteen new tutors. The trainings are twelve hours over atwo-day period. Most tutors work one-on-one or in small groups of two or three learners per tutor. This low tutor-learner ratio builds bonds between tutors and learners and is an extremely effective teaching strategy. However, it requires a large and constantly replenished pool of tutors, as well as, staff support, books, and materials. Without ever increasing funding, the Literacy Council would not be able to respond to the demand posed by the ever increasing number of individuals in San Luis Obispo County needing to learn Basic English language skills. Recruiting, training, and retaining tutors constitute one component of what the Literacy Council needs to do in order to provide its services. The other crucial component is the assurance that each individual that seeks our help can ultimately achieve the goal of reaching a literacy level that will improve his/her overall quality of life. Consistent and new funding sources help the Literacy Council provide the program, books, and materials to learners and to individuals on our waiting lists hoping to be learners. The Literacy Council effectively serves all of San Luis Obispo County. In order to grow and maintain the integrity of its program, the Literacy Council needs qualified, professional staff to administer, create, and actualize a viable literacy program that affects every community in our county. 2007 CDBG Application Organization: The Literacy Council 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): The Literacy Council, founded in 1982 as a private non-profit, utilizes the following method to implement its program: 1. Have a diverse and active boazd of directors that is diligent in overseeing anon-profit organization 2. Have a competent staff that is capable of administrating and coordinating the program. 3. Secure funds from both the private and public sector. 4. Uphold accurate accounting of funds. 5. Advertise for volunteer tutors. 6. Be accessible to all potential learners. 7. Offer well designed tutor pre-service and in-service trainings taught by experienced instructors. 8. Maintain awell-trained pool of volunteer Center Directors and tutors. 9. Research for best books and materials and have them accessible to all tutors and learners. 10. Assure that each learner has a learning plan specific to their individual English language learning needs. 11. Track learner progress. 12. Keep data bases of learners and tutors. 13. Collaborate with other agencies whose clients may need our services. 14. Participate in other organizations such as United Way Agency Relations, the Children's Services Network, Chambers of Commerce, and the Planned Giving Council. I certify that the information in this application is true and accurate to the best of my knowledge and ability. Printed or typed name Title 2007 CDBG Application EOC: Teen Academic Parenting Progrl ~(~~~P) CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2007 PROGRAM YEAR 1. Name and mailing address of applicant organization, with contact person C9' numbers, and a-mail address: Economic Opportunity Commission of San Luis Obispo County, Inc. Q~j ~ '~ 206 Health Services Division 1030 Southwood Drive CITY OF ARROYO GRANDE San Luis Obispo, CA 93401 COMMUNITY DEVELOPMENT Program Contact: Raye Fleming Phone: 805-544-2498 Fax: 805-544-3649 E-mail: rfleming(a~eocslo.org Authorized Representative: Elizabeth "Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinberg~a,eocslo.org 2. Title/name/address of proposed project or program: Teen Academic Pazenting Program (TAPP) Adolescent Family Life Program 1411 Marsh St., Ste. 201 San Luis Obispo, CA 93401 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project. EOC's Teen Academic Parenting Program (TAPP) serves pregnant and parenting teen mothers and parenting fathers in Paso Robles, Atascadero, San Luis Obispo, North Coast and South County. The population served is predominately low-income with 71% reporting Hispanic origin. TAPP ensures that pregnant and pazenting teens receive healthcare, education, and mentoring to improve pregnancy outcomes, complete high school education, improve parenting skills, reduce subsequent pregnancies, reduce social isolation, and experience a sense of connection with a positive role model. Asset development is the context for delivering all TAPP services. This not only helps the pazents but also teaches them how to develop assets in their own children. Case management services are provided countywide and include: • Development of a case plan • Development of a supportive Individual Service Plan • Oversight and monitoring by monthly or weekly contacts • Health, nutrition, child development, parenting assessment and education to enhance parenting skills • Short and long term planning to improve health (including pregnancy prevention), nutrition, child development and parenting skills • Short and long term educational assessment and planning which will lead to high school graduation or the equivalent • Review and monitoring of school attendance and performance • Identification and facilitation of necessary childcare 2007 CDBG Application EOC: Teen Academic Parenting Program (TAPP) • Referral to necessary agencies and community resources such as healthcare, family planning, nutrition, health education, adoption counseling, mental health, substance abuse, domestic violence, transportation, housing, education, financial, emergency, legal, childcare, and parenting education services when appropriate Project sites: • Paso Robles High School, 801 Niblick Rd, Paso Robles • Atascadero Health Department, 5575 Capistrano Ave, Atascadero • San Luis Obispo Office, 1141 Marsh St. Suite 201, San Luis Obispo • Lopez Continuation High School , 1055 Mesa View Dr, Arroyo Grande • Arroyo Grande Department of Social Services, 1086 Grand Ave, Arroyo Grande Project milestones include: • Serve 305 pregnant and parenting teens with comprehensive case management services • Provide 20 support groups countywide annually • Provide a minimum of 12 trainings per year for project staff • Hire an additional bilingual social worker to meet increasing number of clients • Maintain positive relationships with collaborative agencies who support target population • Obtain two scholarships to Cuesta College for TAPP clients • Successfully solicit donations from community groups for baby blankets and holiday gifts 4. Total amount of CDBG funds requested: 7 000 Please identify the jurisdiction(s) to which you are applying: City of Arroyo Grande: $2,000 City of Paso Robles: 3 000 City of Atascadero: $2,000 City of San Luis Obispo: City of Grover Beach: County of San Luis Obispo: County wide: 5. Please describe the budget for the proposed projector program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG funds requested $ 7,000 2. Other Federal funds (please describe below) $ 94,089 3. State sources (please describe below) $374,786 4. Other funds (please describe below) $ 1,725 Total Revenues $477,600 b. Expenditures :List below by item or cost category. 1. Personnel expenses $395,539 2. Operating expenses $ 46,683 3. Indirect cost @ 8% $ 35,378 Total Expenditures $477,600 2007 CDBG Application EOC: Teen Academic Parenting Program (TAPP) c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? CDBG funds will be used to provide direct case management services to teen parents and their families in Arroyo Grande, Atascadero, and Paso Robles. This includes provision of services to additional teen pazents as well as assistance with maintenance of quality services TAPP has administered since 1986. Adolescent Family Life Program (State) Cal Learn Program (State) Federal Financial Participation (Federal) CDBG Arroyo Grande Atascadero Paso Robles Patient fees Private Donations $324,786 Pending Co of SLO signatures $ 50,000 Pending Co of SLO signatures $ 94,089 Pending Co of SLO signatures $ 2,000 Pending application approval $ 2,000 Pending application approval $ 3,000 Pending application approval $ 600 As collected $ 1,125 As collected For fiscal years 2004-2007, State funding for AFLP teen pazent case management services has not increased. State funding for Cal Learn services is provided on a case-by-case basis and is expected to decrease as eligibility for program benefits becomes more stringent. The Federal Financial Participation program funding received is dependent on particular activities perfonned for AFLP clients as well as the percentage of teens enrolled in the program that aze Medi-Cal recipients. This funding is not guazanteed. Funding from the First Five Commission and Children's Trust Fund previously utilized is no longer available. As a result the TAPP program continues to serve all eligible teens with a significantly decreased budget. d. Will CDBG funds be used to match leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of TAPP will be used to leverage other funding sources. 6. Does the proposed project meet one of the three national objectives of the CDBG program? Please check one of the objectives below that apply to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program: 305 Persons 2007 CDBG Application EOC: Teen Academic Parenting Program (TAPP) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 12 Persons c. Of the total number of persons or households entered above, how many will be verv low-income (earning 50% or less of the County median-income)? 293 Persons 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regazdless of income group): 305 Persons b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 12 Persons c. Of the total number of persons or households entered above, how many will be verv low-income (earning 50% or less of the County median-income)? 293 Persons 9. Who are the clients of your organization? TAPP clients include 305 pregnant and pazenting teens, from the time they become pregnant until they reach the age of 20 yeazs for females, and 21 years for males. Seventy nine percent aze female and 21 % male. TAPP clients are low to very low-income teen parents; 78% are enrolled in Medi-Cal and 14%aze enrolled in the Cal Learn Program. Almost all clients would be eligible for Cal Learn, but they are not interested in participating due to the negative stigma attached to being on welfare. Approximately 71% are Hispanic and 13%aze monolingual Spanish speaking. The majority of TAPP clients reside in the Northern and Southern regions of the county. A preponderance of enrolled teens lack a supportive family environment and many have a history of being in the foster Gaze system. Numerous clients have a history of learning disabilities and problems with school attendance. Many of the teens' families have experienced homelessness, as well as domestic violence and substance abuse. 4 2007 CDBG Application EOC: Teen Academic Parenting Program (TAPP) 10. How do you currently collect demographic data on the beneficiaries of the proposed projector program? TAPP case managers collect demographic data on all teen parents enrolled in the program. The intake forms, pregnancy outcome information, and six-month follow-up forms are recorded by the Lodestar State database system. Standard client data collected conforms to the California Department of Community Services and Development Data-Client Chazacteristics Report, which aze used to report demographic information to the State. In addition, special information such as school years completed, school enrollment, infant birth dates and weights, job training enrollment, high school graduation, post-secondazy education enrollment, and employment status is collected (see attached Exhibit B). 11. How do you currently document income status of each client? Documentation of client income status is determined through client interviews conducted by the case manager, as well as through assessment of financial aide programs the client is eligible for, such as Medi-Cal, Cal Learn, the WIC Nutrition program, and the food stamp program. As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. 12. How will the clients benefit from this project? In addition to the valuable services offered which benefit clients detailed in question #3, TAPP case managers assist pregnant and parenting teens in breaking the cycle of family poverty and child abuse or neglect. Supporting teens with asset development strategies strengthens the teens' skill-base and enhances their ability to become financially self-supporting. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? a. What new programs and/or services will be provided? Funds will be used to maintain current case management services and support groups. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? Funds will be used to maintain current case management services and support groups. 14. Check any of the following eligible activity categories that apply to the proposed project or program: X Public services 2007 CDBG Application EOC: Teen Academic Parenting Program (TAPP) 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The TAPP Program was originally established in response to the significant increase in teen births in our county, and the resulting gaps in services for pregnant and pazenting teens. When teens become parents, the social and economic realities can be overwhelming. Problems faced by pregnant and parenting teens include isolation and loss of a viable social network; lack of transportation to school, employment, and health and social services; lack of childcare; lack of coping skills; dropping out of school; subsequent pregnancies; gang involvement; and use of alcohol, tobacco and other drugs. Substance abuse has its own associated risks such as poor pregnancy outcome, poor judgment and risk assessment, and poor impulse control, all of which contribute to a greater risk of harm to a baby. Substance use during pregnancy can have long-lasting effects on the fetus, which can result in additional community costs due to special education needs, support services, and inability to become a contributing member of society. Lack of parenting skills, low levels of knowledge of child development and age appropriate expectations, ignoring indications when a baby is sick or distressed, lack of positive role models for pazenting, and marginal nutritional practices places these teens' babies at an alarmingly high risk of abuse, neglect, ill health, and accidents. The TAPP program has evolved into a highly effective case management approach which is caring, flexible, and responsive to the needs of local clients and the communities in which they live. The AFLP and Cal Learn programs have enabled TAPP to serve 303 pazenting teens over the past yeaz. In addition, the services provided by case managers provide positive support and role models to the children and other family members of the teen parents. Private donations also help fund this critical program. Increased competition for outside funding, along with the AFLP contract requirement for match funding, demands that funding be diversified in order to sustain this vital program. If adequate CDBG funding is not received, there will not be this financial support needed to serve the number of teen pazents we aze currently receiving referrals for. We seek CDBG funding to allow us to reach every pregnant and parenting teen in the county and help them to become better parents, complete their education, and realize financial stability and independence. 16. Please describe the specific organizational method used to implement the proposed project or program The Economic Opportunity Commission of San Luis Obispo County, Inc. is a private nonprofit community action agency providing critical services to low-income county residents since 1965. TAPP was established in 1986 to meet the many needs of our county's population of pregnant and pazenting teens. TAPP's paid staff includes a supervisor, administrative assistant, and seven social workers, three of which aze bilingual. Social workers provide case management services through one-to-one meetings, home visits, school visits and weekly or monthly support groups. Each social worker covers a specific geographic azea of the county with two in Paso Robles, one in Atascadero, one in San Luis Obispo and the Coast, one in the South County, and one at Lopez High School. 2007 CDBG Application EOC: Teen Academic Parenting Program (TAPP) TAPP staff work closely with SLO County Departments of Social Services, Mental Health, Health Department, Drug and Alcohol, and Probation. They also partner with the Children's Services Network, the SLO Child Abuse Prevention Collaborative, and the Teen Pregnancy Prevention Task Force. I certify that the information in this application is true and accurate to the best of my knowledge and ability. October 30, 2006 Elizabeth "Biz teinberg Chief Executive Officer " State of CaLfornia Department of Community Services and Development CSBG Programmatic Data-Client Characteristic Repod Annual EXHIBIT B CSD 29S~CCR (Rev. 04/05) Please use the CSD 295 -Client Characteristic Report Instructions and Helpful Hinls document to complete this form. 1 Contractor Name: Contract #: Prepared By (print name/title): Report Period: Demographic data should be collected on ALL clients receiving services under any program administered by the designated Community Aetion Agency. Yetlow Highlighted Sections represent demographics collected on INDIVIDUALS = -- ~ _ _ 2 Total unduplicated numberof person's abdutwhom one or more charactedstics were obtained -3" T_ otal unduplicated nUmtienof persons'aboutwhom:no characteristics werebbtained - _ .".. .. ,.,:, 'i ...,+v: ::-. ;..x~r~p- •t:C •.""-- 4^:n. ~+'M x. ~s["''L"~.....'. 1'itY' :n~h:a..et u. m,.y.,n•niy• ' :: ", Bfue N{gh/Ig7Hed,$ecfionsFr ~`s~emograph'1gs;:colle"cted.on M%-L"'l '~-~, . "'" ~; . ., ~ ~ w?i': M v;=;'u``' w; ": ~r, i~ y'c^'t=y ,.rw,7'~.t~., :-"w"+x,i" '${3,~ k sa;c=. ~tii*^,-•Y.x'"'x:, 't~ -!,~§~~•x,;;~'..,'.'<.,-; ~ •~, ~ '~~ ~ ' ' ` ~ omoneormora~or~a~aot2 ri~e;w,,~s,litainppG,~~`~t?z" : ~°: ~4(sTb t"allindup~(icate limber„,offa~iite s•atio.Sif ' • v S, .pr:.. .'w .:X' ...e":':"d:y ~ ~. ;3RD ,~,. .:y ~ ;"'.:, : r ~ 'z. J'} i .N• '4 ' : . a ~m hp haia~tenstics e{eobfalq ~~ T tal undu ;~ida ed n mber of famlbes'a ;: " ~`: ,~:•-: ~' 7rt _ ,, ; o , , .. . . , . .,. .. ._ _ ._,.. :S>';:GenderY~':..,.,., ,:: ~,~f,:•,.:~~._,;~,.... Nurnber'6f;,~. .•, _ _ Persohs,'.'.' ! z,. • ~ . ZA'~t'~+;.Fat11U~:SiZei'~i~.~.;r::wr-;:~.-",.:" a.~;}~ .~... i 1 le ~ ",,,';, Ndmberof'Fa'ml0es-.~,,;• a. Male ~aY; a-~ ..e y ~°,~sn~ , ~,, ~~.n r ~x$ -.mo , , ~# ~ ,- ~ ;: ° ' `~ ' / b. Female - - w, ~N 3-~. ~K; }~.. .~,r~ 4r.= ',, •. ~'~`•-.:,Two„ - - - ";Total 0 C"` x~ree'":.:' ~'f~,~" { ~,.: ,If,:A"e;. - ': Numbe'[~of;Petsons~.~ ihd our`; ;F q=,,,af•.r~c, a. 0.5 -- - : ~~~ - >~e;- a .';:~`~,'~..';." ~ b. 6-11 - ~,..u--.:rc:i'osn ., ~ r`S.br_ cu .,r~^ir~'s c: 12-17 ~ ~ - - ~ ~ may:}. ~T S~ eh z; ~" ~S• ~.~ `~t-, : ~ ,~;+: ~'1 ~: - yam a. its-z3 ~ re ~ ' ~tl;'~0.'k~n ~•~ ~ ~•.a~~,~IYE'S~p. g~'S. y *~~ t ~ ~° f~S~ e. 24-44-' _ - umo 7e~ ~~ ~ fA 3-j ~ ry "'TataC "~w': K. ~: ~5i K~L'^`,.'.£f'::la3Y~m'$ ~F.nC...._m.- 0 4554 ~ -- - f: thru'7h'= ,°~ "' Fa 0~=lncorjie'~ ", , j,,1.3 .vim f.:e'~ m Y .;~~:,.-.:~ '~ m ero,; ;•ml tea ~~.!!_.... ~;_ g. 5569 = - _ rv::N;~4t1`'dU li te"ri! a-.-F :,.• ri-.~;. ',;.,.•ci; t:, ~:; ~. #5af'Fainiifes orb°x:~ ;;`~;i?'L`~ ~.~~~~`= ~_ . f'~ - ~..,.,, ~°~ ' "' x;':ya~ryr 'Total 0 ~.~~ Y~~, to ` ,.:,`' .. Y '".i J. ~« 4 - x .. , "~«. n f i.X,,~... 'Y ~,: d y.i .Y., .yj.,~lv.:., ~' 8:.:Eth'nla /Race'tr _^„~,^N4mberof:Persori's:;,„w .,`: `N tacw t iii ' f .. - --_ _ .,- - °;'~.' J. • ~ Ethnicity : --_ -- ~- - - '~' ~i~ ~«~d~NF?".~` ^.'.,' ~ ~' ~•''z''{~ ~ ,... -, ' '~ T: . a. Hisp_anic ort.atino, :: ' ,, no.. '" , a'-:~•~~ z.~'°"*~ Not Hts arnc or Lafi a > a aiflt)!o b r . P ?" a~ .. 'Total 0 i'f e o r `~ . - - ~ `s ~~ . r_ ~. ~ ~.~.; --- ;:' =',~ G~ IL Race - .-~ '~ - _ - _ - ~ - ~GeReral~.~l~ ~~::'s~~.a''°-~~r;~~~=~:~ U a. African American ~ fip~oy e~nf-~gsuranc ,:.:~Y~: b:'White ~ ,:;f: , ~;d?`'p~herlsource8~"' "' P~ _,~... r~a,• Stu-, ~.•.7~.., :. c Other ~ - , . ~ e 'ran ~ t~ohi'°~=.;,r ~ s f ' "~~~'~ ~ ' Multi-Race an 2 or '~F: ~~ CN ie - „~m t ' d. moreof,thealwve) - - - xL§ pl'bF,alni lnccitief;~.~"~.. "~c..;s;~wu ...e,~,x::t:: 4'9'x~~"~ ~ 'F'. - - - -°t-"'~.t~.. ass.. 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'A~L ~•...'S,F£~tr .,rF.., .. ~F~H:iM~ ,. ,E ~~ +-:'( ,~~~-i ..OTdt •~ ~ '}~ Kids ~Y I'•'r•ti„m', t.. '.":'x' ,S S'p'y .,._ 0 - .. - _ _ _. w w . v"'° ' t.~. q~.:+ri~ :~~. inKMisi. ~" :: g,.~~~~'~w4: c•: ~. ws:~=~ 'aY.i°,~7' ~N y'.-. r.,. ,..x . 4i : i ti ~i?rG :<•r•- " ~ijn"' P I .$L•R'.~..:r :y..i :.Yf' Ru:af!, f,'~ 4.'ie.. _ ;".?k: :-~~'+ -:..,°i:2 .'1~~~, "~3'i'.yo:; :~;;. .q?.. ~ai.3 ~'r'wS~„ "k~; "• 1.'~,.~ ..:' I v}.' fA..:~ .' ~ C w't.~:. e ~..'v5:..<~ ~ 3;~ 9 ~~ "/ 4'~''; ~':: w"~ .. .. `- 2007 CDBG Application EOC: Teen Academic Parenting Program (TAPP) CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2007 PROGRAM YEAR Name and mailing address of applicant organization, with contact person, phone and fax numbers, and a-mail address: Economic Opportunity Commission of San Luis Obispo County, Inc. Health Services Division 1030 Southwood Drive San Luis Obispo, CA 93401 Program Contact: Raye Fleming Phone: 805-544-2498 Fax: 805-544-3649 E-mail: rflemingna,eocslo.org Authorized Representative: Elizabeth "Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinber~(aAeocslo.ora 2. Title/name/address of proposed projector program: Teen Academic Pazenting Program (TAPP) Adolescent Family Life Program 1411 Marsh St., Ste. 201 San Luis Obispo, CA 93401 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project. EOC's Teen Academic Parenting Program (TAPP) serves pregnant and parenting teen mothers and parenting fathers in Paso Robles, Atascadero, San Luis Obispo, North Coast and South County. The population served is predominately low-income with 71% reporting Hispanic origin. TAPP ensures that pregnant and parenting teens receive healthcare, education, and mentoring to improve pregnancy outcomes, complete high school education, improve pazenting skills, reduce subsequent pregnancies, reduce social isolation, and experience a sense of connection with a positive role model. Asset development is the context for delivering all TAPP services. This not only helps the parents but also teaches them how to develop assets in their own children. Case management services are provided countywide and include: • Deve]opment of a case plan • Development of a supportive Individual Service Plan • Oversight and monitoring by monthly or weekly contacts • Health, nutrition, child development, pazenting assessment and education to enhance pazenting skills • Short and long term planning to improve health (including pregnancy prevention), nutrition, child development and parenting skills • Short and long term educational assessment and planning which will lead to high school graduation or the equivalent • Review and monitoring of school attendance and perfonnance • Identification and facilitation of necessazy childcaze ,~ 2007 CDBG Application EOC: Teen Academic Pazenting Program (TAPP) • Referral to necessary agencies and community resources such as healthcare, family planning, nutrition, health education, adoption counseling, mental health, substance abuse, domestic violence, transportation, housing, education, financial, emergency, legal, childcare, and parenting education services when appropriate Project sites: • Paso Robles High School, 801 Niblick Rd, Paso Robles • Atascadero Health Department, 5575 Capistrano Ave, Atascadero • San Luis Obispo Office, 1141 Mazsh St. Suite 201, San Luis Obispo • Lopez Continuation High School , 1055 Mesa View Dr, Arroyo Grande • Arroyo Grande Department of Social Services, 1086 Grand Ave, Arroyo Grande Project milestones include: • Serve 305 pregnant and parenting teens with comprehensive case management services • Provide 20 support groups countywide annually • Provide a minimum of 12 trainings per year for project staff • Hire an additional bilingual social worker to meet increasing number of clients • Maintain positive relationships with collaborative agencies who support target population • Obtain two scholarships to Cuesta College for TAPP clients • Successfully solicit donations from community groups for baby blankets and holiday gifts 4. Total amount of CDBG funds requested: $7,000 Please identify the jurisdiction(s) to which you aze applying: City of Arroyo Grande: $2.000 City of Paso Robles: $3,000 City of Atascadero: 2 000 City of San Luis Obispo: City of Grover Beach: County of San Luis Obispo: County wide: 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG funds requested $ 7,000 2. Other Federal funds (please describe below) $ 94,089 3. State sources (please describe below) $374,786 4. Other funds (please describe below) $ 1,725 Total Revenues $477,600 b. Expenditures :List below by item or cost category. 1. Personnel expenses $395,539 2. Operating expenses $ 46,683 3. Indirect cost @ 8% $ 35,378 Total Expenditures $477,600 2 r 2007 CDBG Application EOC: Teen Academic Parenting Program (TAPP) c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? CDBG funds will be used to provide direct case management services to teen pazents and their families in Arroyo Grande, Atascadero, and Paso Robles. This includes provision of services to additional teen parents as well as assistance with maintenance of quality services TAPP has administered since 1986. Adolescent Family Life Program (State) $324,786 Pending Co of SLO signatures Cal Learn Program (State) $ 50,000 Pending Co of SLO signatures Federal Financial Participation (Federal) $ 94,089 Pending Co of SLO signatures CDBG Arroyo Grande $ 2,000 Pending application approval Atascadero $ 2,000 Pending application approval Paso Robles $ 3,000 Pending application approval Patient fees $ 600 As collected Private Donations $ 1,125 As collected For fiscal years 2004-2007, State funding for AFLP teen parent case management services has not increased. State funding for Cal Learn services is provided on a case-by-case basis and is expected to decrease as eligibility for program benefits becomes more stringent. The Federal Financial Participation program funding received is dependent on particulaz activities performed for AFLP clients as well as the percentage of teens enrolled in the program that aze Medi-Cal recipients. This funding is not guazanteed. Funding from the First Five Commission and Children's Trust Fund previously utilized`is no longer available. As a result the TAPP program continues to serve all eligible teens with a significantly decreased budget. d. Will CDBG funds be used to match leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of TAPP will be used to leverage other funding sources. 6. Does the proposed project meet one of the three national objectives of the CDBG program? Please check one of the objectives below that apply to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program: 305 Persons a 2007 CDBG Application EOC: Teen Academic Pazenting Program (TAPP) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 12 Persons c. Of the total number of persons or households entered above, how many will be v~ low-income (earning 50% or less of the County median-income)? 293 Persons 8. Please provide the following information regarding the number of persons households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regazdless of income group): 305 Persons b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 12 Persons c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 293 Persons 9. Who are the clients of your organization? TAPP clients include 305 pregnant and pazenting teens, from the time they become pregnant until they reach the age of 20 years for females, and 21 yeazs for males. Seventy nine percent are female and 21 % male. TAPP clients are low to very low-income teen parents; 78% are enrolled in Medi-Cal and 14% are enrolled in the Cal Learn Program. Almost all clients would be eligible for Cal Learn, but they are not interested in participating due to the negative stigma attached to being on welfare. Approximately 71% aze Hispanic and 13% are monolingual Spanish speaking. The majority of TAPP clients reside in the Northern and Southern regions of the county. A preponderance of enrolled teens lack a supportive family environment and many have a history of being in the foster care system. Numerous clients have a history of learning disabilities and problems with school attendance. Many of the teens' families have experienced homelessness, as well as domestic violence and substance abuse. 4 1F 2007 CDBG Application EOC: Teen Academic Pazenting Program (TAPP) 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? TAPP case managers collect demographic data on all teen pazents enrolled in the program. The intake forms, pregnancy outcome information, and six-month follow-up forms are recorded by the Lodestaz State database system. Standazd client data collected conforms to the California Department of Community Services and Development Data-Client Chazacteristics Report, which aze used to report demographic information to the State. In addition, special information such as school years completed, school enrollment, infant birth dates and weights, job training enrollment, high school graduation, post-secondary education enrollment, and employment status is collected (see attached Exhibit B). 11. How do you currently document income status of each client? Documentation of client income status is determined through client interviews conducted by the case manager, as well as through assessment of financial aide programs the client is eligible for, such as Medi-Cal, Cal Learn, the WIC Nutrition program, and the food stamp program. As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. 12. How will the clients benefit from this project? In addition to the valuable services offered which benefit clients detailed in question #3, TAPP case managers assist pregnant and pazenting teens in breaking the cycle of family poverty and child abuse or neglect. Supporting teens with asset development strategies strengthens the teens' skill-base and enhances their ability to become financially self-supporting. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? a. What new programs and/or services will be provided? Funds will be used to maintain current case management services and support groups. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? Funds will be used to maintain cunent case management services and support groups. 14. Check any of the following eligible activity categories that apply to the proposed project or program: X Public services ~! 2007 CDBG Application EOC: Teen Academic Parenting Program (TAPP) 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The TAPP Program was originally established in response to the significant increase in teen births in our county, and the resulting gaps in services for pregnant and parenting teens. When teens become parents, the social and economic realities can be overwhelming. Problems faced by pregnant and pazenting teens include isolation and loss of a viable social network; lack of transportation to school, employment, and health and social services; lack of childcaze; lack of coping skills; dropping out of school; subsequent pregnancies; gang involvement; and use of alcohol, tobacco and other drugs. Substance abuse has its own associated risks such as poor pregnancy outcome, poor judgment and risk assessment, and poor impulse control, all of which contribute to a greater risk of harm to a baby. Substance use during pregnancy can have long-lasting effects on the fetus, which can result in additional community costs due to special education needs, support services, and inability to become a contributing member of society. Lack of parenting skills, low levels of knowledge of child development and age appropriate expectations, ignoring indications when a baby is sick or distressed, lack of positive role models for parenting, and mazginal nutritional practices places these teens' babies at an alarmingly high risk of abuse, neglect, ill health, and accidents. The TAPP program has evolved into a highly effective case management approach which is caring, flexible, and responsive to the needs of local clients and the communities in which they live. The AFLP and Cal Leam programs have enabled TAPP to serve 303 parenting teens over the past yeaz. In addition, the services provided by case managers provide positive support and role models to the children and other family members of the teen pazents. Private donations also help fund this critical program. Increased competition for outside funding, along with the AFLP contract requirement for match funding, demands that funding be diversified in order to sustain this vital program. If adequate CDBG funding is not received, there will not be this financial support needed to serve the number of teen parents we aze currently receiving referrals for. We seek CDBG funding to allow us to reach every pregnant and parenting teen in the county and help them to become better pazents, complete their education, and realize financial stability and independence. 16. Please describe the specific organizational method used to implement the proposed project or program The Economic Opportunity Commission of San Luis Obispo County, Inc. is a private nonprofit community action agency providing critical services to low-income county residents since 1965. TAPP was established in 1986 to meet the many needs of our county's population of pregnant and parenting teens. TAPP's paid staff includes a supervisor, administrative assistant, and seven social workers, three of which are bilingual. Social workers provide case management services through one-to-one meetings, home visits, school visits and weekly or monthly support groups. Each social worker covers a specific geographic area of the county with two in Paso Robles, one in Atascadero, one in San Luis Obispo and the Coast, one in the South County, and one at Lopez High School. 7 2007 CDBG Application EOC: Teen Academic Parenting Program (TAPP) TAPP staff work closely with SLO County Departrnents of Social Services, Mental Health, Health Departrnent, Drug and Alcohol, and Probation. They also partner with the Children's Services Network, the SLO Child Abuse Prevention Collaborative, and the Teen Pregnancy Prevention Task Force. I certify that the information in this application is true and accurate to the best of my knowledge and ability. ' ~ f ~ I~, October 30, 2006 Elizabeth "Biz s teinberg Chief Executive'Officer 7 • Slate of California r J Department of Community Services and Development C58G Programmatic Data-Client Characteristic Report Annual EXHIBIT B CSD 29SCCR (Rev. 04105) Please use the CSD 295 -Client Characteristic RepoK Instruct(ons and Helpful Hints document to rnmplete this form. 7 Contractor Name: Prepared By (print :t #: Period: Demographic data should be collected on ALL clients receiving services under any program administered by the designated Community Action Agency. g ,' represent de'm'ographl - -= _ . Yellow Hi h7ighted .Section x ` -' ~ - cs col/ecCed on 1NDlVIDUfII&- .- ` - - , - =r-- . ~ - ' 2 Tiitai undtiplicaied numtiefvf person`s-abdut wfioro one; or mofa characteristics were obtained- _ ~3~ -Total _undupliCd~gQ.nutntienof p@rsofls'ab0'= ~ ~`q~taracterj5tics-iyBre'obtait)@d =_=--,- : - , ' °B7`e, ~9 °x"' "ons"ep f''emo ~apfi~co'Iicter7'ori"~,117~Stll~:-;~» ;;T,'~~°:.,_,.,~~;~„~„^~r~_~_~~::t"::d .:~'_.<.::,~w4; .<., :pr'.~i:~"« ,.'~a'z , . ~. ~a~ ~Fx.~: r~~~yr;-«^ .ux~:. ;~KSSseW-:~ .:.: f;w-~s.: ~.~r ~.~~'~ta ~dup ~ , .. 4 ,fd. IR 'bo a~~ smut .b .x e^~~~~~~~;?"~::*-~; ;~ ~. ;, . :8~~ at,Pr~t?. t?, _ . 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Name and mailing address of applicant organization, with contact per numbers, and a-mail address: Economic Opportunity Commission of San Luis Obispo County, Inc. ©6~ ,~ ~ 2006 Health Services Division 1030 Southwood Drive San Luis Obispo, CA 93401 CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT Program Contact: Kayla Wilburn Phone: 805-544-2498 x 21 Fax: 805-544-3649 E-mail: kwilburn@eocslo.org Authorized Representative: Elizabeth "Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinberg~a,eocslo.org 2. Title/name/address of proposed project or program: Senior Health Screening EOC Health Services 705 Grand Avenue San Luis Obispo, CA 93401 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project. The Senior Health Screening (SHS) Program provides preventive and maintenance health screening, education, and referrals at 16 senior-focused sites throughout San Luis Obispo County to approximately 625 seniors, age 50 and over, per yeaz. The SHS team, consisting of a supervising Registered Nurse (RN) and aclerk/aide, brings equipment, supplies, and a portable data management system to each site on apre-designated and advertised day of the month. Screening includes: blood pressure, pulse monitoring, weight, hemoglobin, blood glucose, cholesterol, hemoccult (to detect colo-rectal cancer), and flu vaccines. Educational topics include diet, exercise, lifestyle modification, reinforcement of medication compliance, identification of medical home, appropriate use of hospital emergency rooms, and bereavement issues. Referrals to other health, food, social and legal services aze routinely provided. Clinics aze held at local churches, senior and community centers, senior residential facilities, mobile home pazks, and other locations where seniors already gather. Although medically one of the most vulnerable segments of the population, seniors are often reluctant or unable to go to a doctor or get advice about a physical problem or change. The provision of competent, mobile health screening services, offered in a comfortable environment by trusted staff at the neighborhood level, enhances the efficacy of the screening process. Staff promote behaviors and activities that focus on reaching and maintaining optimal health and 2007 CDBG Application EOC: Senior Health Screening stability, help identify possible health problems, and offer support and social interaction for seniors. The EOC Senior Health Screening Program is committed to ensuring that seniors have access to services which maintain their health, independence, and quality of life and to avoid premature and costly institutionalization. CDBG funding plays an essential role in continuing these vital services to our senior community. Specific SHS sites are: • First Methodist Church, 275 N. Halcyon Rd, Arroyo Grande 93420 • Pazkview Manor Apartments, 365 S. Elm St, An•oyo Grande 93420 • Hagan Senior Center, 5905 East Mall, Atascadero 93422 • California Manor Apartments, 10165 El Camino Real, Atascadero 93422 • St. Paul's Episcopal Church, 2700 Eton Rd, Cayucos 93430 • Cayucos Senior Center, 200 S. Ocean Ave, Cayucos 93430 • South Bay Community Center, 2180 Palisades Rd, Los Osos 93402 • Morro Bay Community Center, 1001 Kennedy Way, Mono Bay 93442 • Paso Robles Senior Center, 270 Scott Rd, Paso Robles 93448 • St. Paul's Catholic Church, 800 Bello St, Pismo Beach 93449 • Central Coast Community Center, 1580 Railroad Rd, Oceano 93445 • Oak Park Christian Church, 386 North Oak Pazk Blvd, Grover Beach 93433 • SLO Senior Center, 1445 Santa Rosa St, San Luis Obispo 93401 • Judson Terrace, 3000 Augustine St, San Luis Obispo 93401 • Anderson apartments, 955 Monterey St, San Luis Obispo 93401 • Work Training Program, 2050 Pazker St, San Luis Obispo 93401 • Senior Center, 2201 Eighth St, Santa Margarita 93453 Project milestones include: 100% of 625 seniors who attend a SHS clinic will receive one or more screening tests (approximately 4,900) and appropriate education. 100% of clients with approximately 1,763 abnormal test results and serious health conditions will receive appropriate referrals for care or treatment. At least 390 referrals will be given to seniors for follow-up Gaze or treatment. (Not every abnormal result requires a referral; many require education and counseling by the nurse on lifestyle modification to remedy the abnormal results. The progress is then monitored in subsequent visits.) 4. Total amount of CDBG funds requested: 9 000 Please identify the jurisdictions to which you are applying: City of Arroyo Grande: $3,500 City of Paso Robles: 2 500 City of Atascadero: 3 000 City of San Luis Obispo: City of Grover Beach: County of San Luis Obispo: County wide: 2007 CDBG Application EOC: Senior Health Screening 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project. a. Revenues: 1. CDBG funds requested $ 9,000 2. Other Federal funds (please describe below) $ 3. State sources (please describe below) $ 4. Local sources (please describe below) $28,100 5. Other funds (please describe below) $31,281 Total Revenues $68,381 b. Expenditures: List below by item or cost category. 1. Personnel expenses $48 419 2. Operating expenses $14,897 3. Indirect costs @ 8% $ 5,065 Total Expenses $68,381 c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? All funds received are earmazked general operating support for the Senior Health Screening Program. 5(d) details the funding sources for the program. d. Will CDBG funds be used to match leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of Senior Health Screening will be used to leverage other funding sources including public, private foundations and individual donations. CDBG - Arroyo Grande CDBG - Atascadero CDBG -Paso Robles CDBG -Pismo Beach CDBG - SLO County of SLO PacifiCaze PacifiCaze Catholic Healthcare West St. Bamabas Donation Patient fees Donations $ 3,500 Pending application approval $ 3,000 Pending application approval $ 2,500 Pending application approval $ 1,500 Awazd date: 8/10/06 $ 3,000 Awazd date: 7/25/06 $23,600 Award date: 8/25/06 $ 8,905 Deferred from 5/06 $10,000 Pending application approval $ 5,900 Pending application approval $ 1,100 Awazd date: 10/23/06 $ 600 As collected $ 4,776 As collected 2007 CDBG Application EOC: Senior Health Screening 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 625 Persons b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 250 Persons c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 375 Persons 8. Please provide the following information regarding the number of persons/householdstyho will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 625 Persons b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 250 Persons c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 375 Persons 2007 CDBG Application EOC: Senior Health Screening 9. Who are the clients of your organization? Senior Health Screening's primary target populations are Medi-Cal and Medicare recipients, the working poor, low-income residents, and other vulnerable adults throughout San Luis Obispo County. Clients include battered spouses, the severely disabled, migrant farm workers, and non- English-speaking individuals. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? At the first visit of every calendar year, an information and demographics card is completed for each SHS client. The data includes: gender, age, ethnicity/race, education level, family size, level and source of monthly income, health insurance, disability, and homeowner or rental status. "This data is entered into a portable computer system taken to each site. Data requested conforms to the California Department of Community Services and Development Data-Client Characteristics Report which is used to report demographic information semi-annually to the State (see attached Exhibit B). 11. How do you currently document income status of each client? As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. Information is recorded in the portable computer data system. 12. How will the clients benefit from this project? In light of the current climate of increasing health care costs and high cost of living on the Central Coast, combined with a drastic reduction of health care providers, the regularity of SHS clinics is one of the best forms of preventive health services available to county seniors. Increased access to health maintenance and eazly identification of problems not only promotes independence and quality of life, it also helps delay or avoid costly hospitalization or care. Additionally, clients are empowered by the ability to advocate for their own health Gaze. Such access enables this growing population to weather the local health care crisis without experiencing financial ruin or neglecting a serious health condition. These factors make SHS' reliable and cost-effective services more critical than ever for this target population. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? a. What new programs and/or services will be provided? Because of reductions in funding in recent yeazs, SHS has had to decrease the number of staff and hours of service. This has resulted in the elimination of three senior health screening clinics, 2007 CDBG Application EOC: Senior Health Screening and reduced the capability to screen as many senior clients at some clinic sites. Therefore, CDBG funds will be used to maintain current service levels. If adequate funding becomes available, however, an additional I2N, glaucoma screenings, and three screening sites would be added. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? CDBG funds will be used to maintain current service levels. 14. Check any of the following eligible activity categories that apply to the proposed project or program: X Public services 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? San Luis Obispo County is a populaz retirement community and the senior population has increased by 28% between 1980 and 2000. Numbering almost 57,000 in 2000, seniors comprised 15.4% of our county's population (U.S. Census). Of seniors age 60 and over, more than 3,000 live at or below the poverty level and another 5,000 are considered low and very low-income. The delivery of affordable quality health care is a serious need for local seniors living on fixed incomes. Due to the current shortage of county physicians, many seniors do not have a regular physician or, if they do, they aze unable to be seen in a timely manner for conditions or concerns that may arise. Many have limited options as to where they can ask questions about their health, and medical problems can develop suddenly, thereby burdening our county's emergency services. When seniors aze poor, non-English speaking, or geographically or culturally isolated, access to health caze becomes more difficult for them and their families. Seniors who lack transportation and access to affordable health caze remain at risk for undetected health hazards or even life- threatening conditions. Basic health screening, education, and preventive care are critical to the physical, mental and social well-being of our senior citizens, and SHS provides such care through eazly detection and education. Without CDBG support, EOC's ability to maintain the level of these essential services for county residents would be severely compromised. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple groups, public agency, non-profit, for-profit, experience in operating similar programs, etc.): 2007 CDBG Application EOC: Senior Health Screening Since 1972, EOC Health Services has operated the only Senior Health Screening Program throughout San Luis Obispo County. The EOC Health Services Associate Director oversees the program staff consisting of a supervising RN and part time clerk/aide. Senior Health Screening enjoys long-standing and productive relationships with city and county governments, private agencies, and community coalitions. SHS is a primary source of referrals to and from the County Home Health Program, Health Department, Drug and Alcohol Services, Mental Health, and Social Services. Some of the collaborative paztners that help coordinate services and resources and cross refer for patient services include: Longs Pharmacy, Area Agency on Aging's "Vial of Life" program, SLO County Library, HealthPlus Pharmacy, American Heart Association, and the Senior Nutrition Program. Churches, senior centers, low-income housing sites, and community centers provide free space for screenings. Senior Health Screening also collaborates with volunteer hearing and vision professionals to provide specialized services, as well as the Braille Mobile Van, SLONET Low Vision and Hospice Paztners. Senior Health Screening has a regulaz presence at azea street fairs, health fairs and other community events. Additionally, program staff serve on local committees in order to expand networking and collaboration. I certify that the information in this application is true and accurate to the best of my knowledge and Elizabeth "Biz" Steinberg Chief Executive Officer October 30, 2006 7 State of California Department of Community Services and Development CSBG Programmatic Data-Client Characteristic Report Annual EXHIBIT B CSD 29SCCR (Rev. 04105) Please use the CSD 295 -Client Characteristic Report Instructions and Helpful Hints document to complete this form. 1 Contractor Name: Prepared By (print :t #: Period: Demographic data should be collected on ALL clients receiving services under any program administered by the designated Community Aetion Agency. Yellow , g ' kited" ' ' re re "' emogtap, ics_collected on lND/VIDUAL Hi fihg Seeflons-_ p senf d h 'S,- _; - = - -' _ __ - ' ' - - , _ - ~_2, Total unduplicated_nurntie~ofpersonsaboutwhortm`~one,oFmofebhaYacteristicswere'obtained - " .3,-Tdtal:phdUplicatednUmberdf,persogs_dtsoutwhotri-no_eharacteristics,weYe-obtained-_=-_!; _ - - 8f fi(i.~xxSec on an~:~le`~i"ograp~~"cs;.co/l" or1"FA RJ~S~T"'` `'"°=;,kF ~,;=,~`~~,•a:;ar,:;,. ~`~;:t~°uq:''- ^a"'"`.: .''3'^%i-.fir x a ~'~:."#`' x~ .. m;H'b x`~~~~%qx, ~ ~ in;• c '~": ~=)5`~ G.c:. ~'^.-.i-. ; Jerre p ai ~-.z.~'.;~..z.;.a - t=. ~n 9 mo '' "~p - ~~~}`sd.. . ~ fa' I IC,S a ` ~ , . ~ ~~. ~: ~a ~ n~ `"i~ ` ` ~ ~ ~ ' tY famili_...abo on}.. 4:F f)_a ~..mf.2la S? .._ft.~_._ 4 to •tr.~;;:<.~:.<,-~'~. .,. !?J ..Plll~.. ib .C=<:::5#a~:w~::'~i1,'"+.'''~-~;.:,~..~.,:.::Nuiptierof<Pers~fiss~t;^,:.1 .a'M} ;.8i~'~;~;s' a3'"x,"~zh~,;#~i..a:w;.NGmbeiofcFa`mllies;,..•~, ?a.-Male ; . , _ ~ ,- '~ ~ -~ ' ;."~^ w..*,Y ice; ~: „..fro ~.:+'° `'~ ~.. ~"ti =Female li - _ _ . ' ~ ~ "~ ' $' Total 0 ~. . fi• ~. ,.,,~, ~~~~» ~~ ~-~ . . _ --- - - ~ ~ - '~' - - _.,- ::i":',.~~.- .w,i',?:Niimbe6of~Pef3ons`;~-:_.'..r yµ~~+J[,~ .;.t:"?~?;,,.- {~~oy~'"r ~r7.~:A'_e~'•,%'=.'';~:.?-'?"~::.;=.~.~a 1~ - ~ -cS12'17--~ _-- - ;_ -~ ---- a ~~ ~~« S ~~ -` ~ ~ ~ ' ' " ~~^ ~ ~ , _ . - - e. 24-4,4~ um.o e~ ' ~- - s_, _1: ~ . ,::: 0 f.=45=54 `tprn;7fi.=: Y, <_..~'sE~~rL+iiY.:}..~,.~klt~ ~~ <"~ s~..um_.W.'aTlleS~i ~ M m ;`.r" 'S,<.;,Et4nici `IRace~;~;.`di..~'':~,:` ;-.s:;.:s:z;'`~N4ilitietsof P`eisdns'~-"~a<~"~2~':~.~ .:~ 7. ' r, Efhnrcit'' _ -=-r . ° ; _- = - Via; a ` ' - ' '^ " -. i -.a. His ar icor,La -_ --- - ,,., ~ y:.Y. z _ b: Not"Hi p'_ - r1a _ _ ~~r.•, r, ,~ <.~- - , ~ ,~;e. '~~-~~ :.- , • `- - - ~ - - -- Total 0~fi ',' -_ _ _,,Gian" e ~r *~. ` ',: _r '-/1. Race ; _ , = ca.,~~„~. -a_'Afrcari_-A_meiiGan' - -. - ~: ,~ „,>, „ :~. ~ U ~° ti White _ psi ~ ' a . .. .,„ ms, - d:, tviulti-Rade'jeriy 2=or=':-~ . ~_ _ - ~ .„ ~ ;~~ e 'ms~~~l~ , a ) : .:°_ -, ., . ~ a' ~~+,e gOT€Fa ` rjiii'.:~,-x^,. snore of the - boye ~' - ~~~ ~ ~ ~ - _ .• ... .r, ' - - __ - -t~'u'~'.- ~ - F >. ~ -__ _- ' _ '.k „~; : rev ~ '~~;.+ r, um eFaf F dtes~ : 'a!~ ' ~ , - * ~ } i31i u... _ `Total, 0 :.. "` ,..~'.-;. r .zx;,;, ~ .,kyh.v~,. ...:Ki '::';...emu' :~~t .,..~y.,~=,r .... ~•~;,I~'°~~`.'K' xS~,,X":' '~:"'~::kw4•~'~'..:: 'l^>•.'.x"2i.:"i,~, `: "~r'::':.~:, ::.yid" ~Up '9~~~`~duyptfoii)Level~of'Ac~ulfs;~'~;,r, .w;Numbetof~l~ersons2d±'*. ~ l~ "'w~-~,'' ~'9 .~.r.„• +. ~ ~~ "~`." T ;^tFItT.'; ~:t .%6 FC't".. .a?x,, '~' ~ U"~ 3'x~, i~§a':' :.? :tom«T~::ri~~r' `.~~ ~'ks'~'^~ <i ' •.= h m .:¢ *~: ;:k+ r sc' .:d':' . , • . . . ,~, ~ , , . . . . , . ` . ~~` db..g-,1,2%non'g~aduate'."-._; _ , ' ;~'r..;~,„r ~ ~ ,~:.t c;:iHigkscfi:,Grad:1GP~- ~," `.:- _ ~~`~`~ >;•.- ~ s :y~x„ ",: ~' s :_-d.:,t2+soriie'p°ds} _secopdary_.~,,= -, ~^ ;t~ ~ ° , - `~'^' ~-~+ , -ef" 2 or`dyr,''C'dllege'graduates! ~- ,,;,} - ai4",~'-° "' ~ , 0 _- - -- -_ - "_ ----*'Total~ 0 ' 9" kf h ~ " "~'.• ~ " Um' er.` .~At es~ . °`~~,''.;".~,'ti' :1~"~~~d. ~""~fi~~; ~a0~ OttiercCfipr"~ct~`fisNcs~`a~~.'~;-„`..,"3GNym'tieioE~ers"oht'*!~f:,;,; ~?:~"="",5 ; ,e - =4 -=-° ° .' " : - c #ofFersoris ,`#8drve' ed' „?: "~ ~ ~'~'=~." ~. - - ~~~~ e R G '~s. -a.-NOHeaithinsutance'==_~- - ?~~~.. ~e" ,~>T;~t-i4 g• ~p,~., -:, . :.~~-'~~.;a: ~',-~' 'b:. l)isatiled- - ~#;d's~. d,. =' ~~`'~`~ ~^:~ _ _ ~ . _ . ~~ .. _ •: ,. RYA .~ ~ < , "71'~fa„~'tf ~• ';}ie.~bS•:r`~'~ ~~ ~• ~~vNdri{bets,Qf.Eai~ilies"." ~ ~;"f:~~ -~ '..c:Y ~'~~,' o~f' J ~ „ =°'T~" ;16,,8"`4 fi°e"F~f&inil'°rrr~ta"~~cter~s ~;a:'~" e; a e"~ fc~s~~;,, a .:a~~: ;~ .:;;~; :~-a.µ~~°_~ e ~ '~_ n; -x.,, ~'(6~Ss+ le n 4~3r'R'~ '•'~~~~1~ a ~'y '•' ~ Uinfier~of;F~atiiilies4*'3 - YT ~ 444 J:t j{~~~~~ 1'.FTY.' W.w ~~ h r. , su ~w ,~ ~ "i ~ " ~ } ~f n ~' ° ~ $a' i " o or - `~' ~''~ o` a ~ = ° ~ ~ ~ , d S h l@ " s i };, a tWOrke t,~ .s,,,:, n ~ ~ ',~'~~*~,w~?". ~'e,adu7t~s~2- " "Ildien~,~,~.,:~r ~~^;s~:?~ ;a''f;;"t~ `' `.~~ .IZ~. „^:~;~fr ~zs'.; 2007 CDBG Application EOC: Senior Health Screening CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2007 PROGRAM YEAR 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and a-mail address: Economic Opportunity Commission of San Luis Obispo County, Inc. Health Services Division 1030 Southwood Drive San Luis Obispo, CA 93401 Program Contact: Kayla Wilburn Phone: 805-544-2498 x 21 Fax: 805-544-3649 E-mail: kwilburn@eocslo.org Authorized Representative: Elizabeth "Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinberg~a,eocslo.org 2. Title/name/address of proposed project or program: Senior Health Screening EOC Health Services 705 Grand Avenue San Luis Obispo, CA 93401 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project. The Senior Health Screening (SHS) Program provides preventive and maintenance health screening, education, and referrals at 16 senior-focused sites throughout San Luis Obispo County to approximately 625 seniors, age 50 and over, per year. The SHS team, consisting of a supervising Registered Nurse (RN) and aclerk/aide, brings equipment, supplies, and a portable data management system to each site on apre-designated and advertised day of the month. Screening includes: blood pressure, pulse monitoring, weight, hemoglobin, blood glucose, cholesterol, hemoccult (to detect colo-rectal cancer), and flu vaccines. Educational topics include diet, exercise, lifestyle modification, reinforcement of medication compliance, identification of medical home, appropriate use of hospital emergency rooms, and bereavement issues. Referrals to other health, food, social and legal services aze routinely provided. Clinics aze held at local churches, senior and community centers, senior residential facilities, mobile home pazks, and other locations where seniors already gather. Although medically one of the most vulnerable segments of the population, seniors aze often reluctant or unable to go to a doctor or get advice about a physical problem or change. The provision of competent, mobile health screening services, offered in a comfortable environment by trusted staff at the neighborhood level, enhances the efficacy of the screening process. Staff promote behaviors and activities that focus on reaching and maintaining optimal health and 2007 CDBG Application EOC: Senior Health Screening stability, help identify possible health problems, and offer support and social interaction for seniors. The EOC Senior Health Screening Program is committed to ensuring that seniors have access to services which maintain their health, independence, and quality of life and to avoid premature and costly institutionalization. CDBG funding plays an essential role in continuing these vital services to our senior community. Specific SHS sites are: • First Methodist Church, 275 N. Halcyon Rd, Arroyo Grande 93420 • Pazkview Manor Apartments, 365 S. Elm St, Arroyo Grande 93420 • Hagan Senior Center, 5905 East Mall, Atascadero 93422 • California Manor Apartments, 10165 EI Camino Real, Atascadero 93422 • St. Paul's Episcopal Church, 2700 Eton Rd, Cayucos 93430 • Cayucos Senior Center, 200 S. Ocean Ave, Cayucos 93430 • South Bay Community Center, 2180 Palisades Rd, Los Osos 93402 • Morro Bay Community Center, 1001 Kennedy Way, Morro Bay 93442 • Paso Robles Senior Center, 270 Scott Rd, Paso Robles 93448 • St. Paul's Catholic Church, 800 Bello St, Pismo Beach 93449 • Central Coast Community Center, 1580 Railroad Rd, Oceano 93445 • Oak Park Christian Church, 386 North Oak Park Blvd, Grover Beach 93433 • SLO Senior Center, 1445 Santa Rosa St, San Luis Obispo 93401 • Judson Ten•ace, 3000 Augustine St, San Luis Obispo 93401 • Anderson apartments, 955 Monterey St, San Luis Obispo 93401 • Work Training Program, 2050 Pazker St, San Luis Obispo 93401 • Senior Center, 2201 Eighth St, Santa Mazgazita 93453 Project milestones include: 100% of 625 seniors who attend a SHS clinic will receive one or more screening tests (approximately 4,900) and appropriate education. 100% of clients with approximately 1,763 abnormal test results and serious health conditions will receive appropriate referrals for care or treatment. At least 390 referrals will be given to seniors for follow-up care or treatment. (Not every abnormal result requires a referral; many require education and counseling by the nurse on lifestyle modification to remedy the abnormal results. The progress is then monitored in subsequent visits.) 4. Total amount of CDBG funds requested: $9.000 Please identify the jurisdictions to which you are applying: City of Arroyo Grande: $3.500 City of Paso Robles: $2,500 City of Atascadero: $3,000 City of San Luis Obispo: City of Grover Beach: County of San Luis Obispo: County wide: 2007 CDBG Application EOC: Senior Health Screening 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project. a. Reveuues• 1. CDBG funds requested $ 9,000 2. Other Federal funds (please describe below) $ 3. State sources (please describe below) $ 4. Local sources (please describe below) $28,100 5. Other funds (please describe below) $31,281 Total Revenues $68,381 b. Exaenditures: List below by item or cost category. 1. Personnel expenses $48,419 2. Operating expenses $14,897 3. Indirect costs @ 8% $ 5,065 Total Expenses $68,381 c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? All funds received are earmarked general operating support for the Senior Health Screening Program. 5(d) details the funding sources for the program. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of Senior Health Screening will be used to leverage other funding sources including public, private foundations and individual donations. CDBG -Arroyo Grande CDBG - Atascadero CDBG -Paso Robles CDBG -Pismo Beach CDBG - SLO County of SLO PacifiCaze PacifiCaze Catholic Healthcare West St. Bamabas Donation Patient fees Donations $ 3,500 Pending application approval $ 3,000 Pending application approval $ 2,500 Pending application approval $ 1,500 Award date: 8/10/06 $ 3,000 Award date: 7/25/06 $23,600 Awazd date: 8/25/06 $ 8,905 Deferred from 5/06 $10,000 Pending application approval $ 5,900 Pending application approval $ 1,100 Award date: 10/23/06 $ 600 As collected $ 4,776 As collected 2007 CDBG Application EOC: Senior Health Screening 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 625 Persons b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 250. Persons c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 375 Persons 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regazdless of income group): 625 Persons b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 250 Persons c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 375 Persons 2007 CDBG Application EOC: Senior Health Screening 9. Who are the clients of your organization? Senior Health Screening's primary tazget populations aze Medi-Cal and Medicaze recipients, the working poor, low-income residents, and other vulnerable adults throughout San Luis Obispo County. Clients include battered spouses, the severely disabled, migrant farm workers, and non- English-speaking individuals. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? At the first visit of every calendaz year, an information and demographics card is completed for each SHS client. The data includes: gender, age, ethnicity/race, education level, family size, level and source of monthly income, health insurance, disability, and homeowner or rental status. This data is entered into a portable computer system taken to each site. Data requested conforms to the California Department of Community Services and Development Data-Client Chazacteristics Report which is used to report demographic information semi-annually to the State (see attached Exhibit B). 11. How do you currently document income status of each client? As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. Information is recorded in the portable computer data system. 12. How will the clients benefit from this project? In light of the current climate of increasing health Gaze costs and high cost of living on the Central Coast, combined with a drastic reduction of health care providers, the regularity of SHS clinics is one of the best forms of preventive health services available to county seniors. Increased access to health maintenance and eazly identification of problems not only promotes independence and quality of life, it also helps delay or avoid costly hospitalization or care. Additionally, clients are empowered by the ability to advocate for their own health caze. Such access enables this growing population to weather the local health care crisis without experiencing financial ruin or neglecting a serious health condition. These factors make SHS' reliable and cost-effective services more critical than ever for this target population. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? a. What new programs and/or services will be provided? Because of reductions in funding in recent yeazs, SHS has had to decrease the number of staff and hours of service. This has resulted in the elimination of three senior health screening clinics, 2007 CDBG Application EOC: Senior Health Screening and reduced the capability to screen as many senior clients at some clinic sites. Therefore, CDBG funds will be used to maintain current service levels. If adequate funding becomes available, however, an additional 1ZN, glaucoma screenings, and three screening sites would be added. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? CDBG funds will be used to maintain current service levels. 14. Check any of the following eligible activity categories that apply to the proposed project or program: X Public services 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed projector program is not funded in the next year? San Luis Obispo County is a popular retirement community and the senior population has increased by 28% between 1980 and 2000. Numbering almost 57,000 in 2000, seniors comprised 15.4% of our county's population (U.S. Census). Of seniors age 60 and over, more than 3,000 live at or below the poverty level and another 5,000 aze considered low and very low-income. The delivery of affordable quality health care is a serious need for local seniors living on fixed incomes. Due to the current shortage of county physicians, many seniors do not have a regular physician or, if they do, they aze unable to be seen in a timely manner for conditions or concerns that may arise. Many have limited options as to where they can ask questions about their health, and medical problems can develop suddenly, thereby burdening our county's emergency services. When seniors aze poor, non-English speaking, or geographically or culturally isolated, access to health caze becomes more difficult for them and their families. Seniors who lack transportation and access to affordable health care remain at risk for undetected health hazards or even life- threatening conditions. Basic health screening, education, and preventive caze aze critical to the physical, mental and social well-being of our senior citizens, and SHS provides such care through eazly detection and education. Without CDBG support, EOC's ability to maintain the level of these essential services for county residents would be severely compromised. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple groups, public agency, non-profit, for-profit, experience in operating similar programs, etc.): 6 2007 CDBG Application EOC: Senior Health Screening Since 1972, EOC Health Services has operated the only Senior Health Screening Program throughout San Luis Obispo County. The EOC Health Services Associate Director oversees the program staff consisting of a supervising RN and part time clerk/aide. Senior Health Screening enjoys long-standing and productive relationships with city and county governments, private agencies, and community coalitions. SHS is a primary source of referrals to and from the County Home Health Program, Health Department, Drug and Alcohol Services, Mental Health, and Social Services. Some of the collaborative partners that help coordinate services and resources and cross refer for patient services include: Longs Pharmacy, Area Agency on Aging's "Vial of Life" program, SLO County Library, HealthPlus Pharmacy, American Heart Association, and the Senior Nutrition Program. Churches, senior centers, low-income housing sites, and community centers provide free space for screenings. Senior Health Screening also collaborates with volunteer hearing and vision professionals to provide specialized services, as well as the Braille Mobile Van, SLONET Low Vision and Hospice Partners. Senior Health Screening has a regulaz presence at azea street fairs, health fairs and other community events. Additionally, program staff serve on local committees in order to expand networking and collaboration. I certify that the information in this application is true and accurate to the best of my knowledge and abili ;'-~~.\ I~~ ~ It ~'UUG/~''~~"~'b~ ~~~~1 ~ October 30, 2006 C Elizabet "Biz" Steinberg Chief Executive Officer 7 State of California Department of Community Services and Devebpment CSBG Programmatic Data-Client Chardctedslic Report Annual EXHIBIT B CSD 235-CCR (Rev. 04105) Please use fhe CSD 295 -Client Characteristic Report Instructions and Helpful Hints document to complete this form. 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Health Services Division ~C' ~ ~ ~0~~1 1030 Southwood Drive CITY OF ARROYO GRANDE San Luis Obispo, CA 93401 COMMUNITY DEVELOPMENT Program Contact: Raye Fleming Phone: 805-544-2498 Fax: 805-544-3649 E-mail: rfleming@eocslo.org Authorized Representative: Elizabeth "Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinberg,(c~eocslo.org 2. Title/name/address of proposed project or program: Forty Wonderful Program EOC Health Services 705 Grand Avenue San Luis Obispo, CA 93401 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project. The purpose of the Forty Wonderful Program is to improve access to medical services, promote early detection and intervention of chronic diseases, and reduce mortality for primazily low- income, uninsured and underinsured women, ages 40 and over. Forty Wonderful provides menopausal women with preventive health screening and education, including: Pap smears, reproductive health exams; clinical breast exams; access to free mammograms; hormone replacement therapy (HRT); cardiovascular risk assessment; Colo-rectal screening; and appropriate medical referrals. Education materials and counseling are also provided on specific health concerns for this population, including osteoporosis; breast health; cervical cancer; menopause; HRT; cardiovascular risk; and arteriosclerosis. Women who have not had a baseline mammogram are educated and subsidized regarding follow-up screening and care. Women who need annual mammograms, according to American Cancer Society guidelines, are subsidized as well. Weekend screening days occur semi-annually to enhance access when funding and reimbursement allow. A sliding fee scale is based on the patient's income; however, no one is turned away due to inability to pay for services. 2007 CDBG Application EOC: Forty Wonderful Program Project sites: • EOC Health Services, 705 Grand Ave., San Luis Obispo 93401 • EOC Health Services, 1152 East Grand Ave., Arroyo Grande 93422 Project milestones: • 175 women, age 40 and over, will receive subsidized screening services at two EOCHS clinics per yeaz. • 100% of women will be referred for annual mammography to detect breast cancer as eazly as possible. • 100% of women with abnormal results will be referred for appropriate medical caze. • 100% of women with abnormal results will be case managed through the treatment process. 4. Total amount of CDBG funds requested: $3 000 Please identify the jurisdiction(s) to which you aze applying: City of Arroyo Grande: $3,000 City of Paso Robles: City of Atascadero: City of San Luis Obispo: City of Grover Beach: County of San Luis Obispo: County wide: 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project. a. Revenues: 1. CDBG funds requested $ 3,000 2. Other Federal funds (please describe below) $18,500 3. State sources (please describe below) $ 4. Local sources (please describe below) $15,210 5. Other funds (please describe below) $15,931 Total Revenues $52,641 b. Expenditures : List below by item or cost category. 1. Personnel expenses $34,600 2. Operating expenses $14 140 3. Indirect costs @ 8% $ 3,901 Total Expenditures $52,641 2 2007 CDBG Application EOC: Forty Wonderful Program c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? Aud from what source(s)? All funds received are earmarked for general operating support for the Forty Wonderful Program. d. Will CDBG funds be used to match leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of Forty Wonderful will be used to leverage other funding sources including public agencies, foundations, and the private sector. EOC staff continues to identify potential new funding opportunities to support this safety net program. CDBG -Arroyo Grande Cancer Detection Program (Federal) CDBG -Paso Robles CDBG - Atascadero CDBG -Grover Beach CDBG -Pismo Beach Grants-in-Aid - SLO Community Program Funds Morro Bay County of SLO SLO County Rotary Clubs (8) Patient fees Donations $ 3,000 Pending application approval $18,500 Awazd date: 7/1/06 $ 1,500 Awazd date: 7/1/06 $ 1,500 Awazd date: 7/1/06 $ 1,300 Awazd date: 7/1/06 $ 1,500 Awazd date: 7/1/06 $ 2,500 Award date: 7/1/06 $ 810 Awazd date: 7/1/06 $ 6,100 Awazd date: 7/1/06 $12,000 Awazd date: Vazies $ 3,400 As collected $ 531 As collected 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 175 Persons 2007 CDBG Application EOC: Forty Wonderful Program b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 62 Persons c. Of the total number of persons or households entered above, how many will be v~ low-income (earning 50% or less of the County median-income)? 113 Persons 8. Please provide the following information regarding the number of persons households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regazdless of income group): 175 Persons b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 62 Persons c. Of the total number of persons or households entered above, how many will be v~ low-income (earning 50% or less of the County median-income)? 113 Persons 9. Who are the clients of your organization? The Forty Wonderful Program serves women, 40 and over, throughout San Luis Obispo County. The tazget population includes Medi-Cal recipients, Latinas, the uninsured and underinsured, the working poor, and other low-income women. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? Client demographic data is tracked through the "Practice Management System", collected upon the initial visit and updated at each subsequent visit. Data collected includes: gender, age, ethnicity/race, education level, family type, family size, source of income, level of income, and housing status. Data requested conforms to the California Department of Community Services and Development Data-Client Characteristics Report which is used to report the demographic information semi-annually to the State (see attached Exhibit B). 4 2007 CDBG Application EOC: Forty Wonderful Program 11. How do you currently document income status of each client? As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. 12. How will the clients beneTt from this project? EOC Health Services is the only clinic in the county that provides free menopausal services for women in need. Forty Wonderful fills a lazge void in preventive health care so that low-income women in this vulnerable age group can access medical caze before a serious and potentially life- threatening condition occurs. And with fewer medical facilities and fewer physicians, which result in a population with even fewer health-caze options, these services become a critical safety net. Early detection and prevention not only reduce the mortality rates of cancer and chronic diseases, they are also relatively inexpensive compared to the costs of an advanced disease. With routine Pap test screening, 73% of all cervical cancers aze diagnosed in the eazliest, curable stages. Breast cancer screening and early detection and treatment of noninvasive carcinomas in the early stages of invasive carcinoma often prevent metastasis. Appropriate HRT helps prevent osteoporosis which affects 20 million people in the United States each yeaz, with costs of hip fractures alone at $600 million annually. So it is imperative that these services aze available and affordable to non- contracepting women in the county. Further, many of the women in this population are part of the "sandwich generation"; they are caring for elderly pazents as well as their own children. With these additional responsibilities, their personal health issues often become a lower priority as they put family needs ahead of their own. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? a. What new programs and/or services will be provided? CDBG funds will be used to maintain current service levels. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? CDBG funds will be used to maintain current service levels. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). X Public services 2007 CDBG Application EOC: Forty Wonderful Program 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Since the aging process is a contributing factor in the risk of breast and cervical cancer, screening exams become vital as a woman ages. With eazly access to reproductive health-caze and diagnosis of a problem, financially and emotionally costly treatment can be avoided. Annual mammography can detect a lump as much as two yeazs before it can be felt, increasing the probability of a woman's survival. Yet, breast cancer patients with low-incomes experience lower 5-year relative survival rates than higher income patients! State of California data suggests that much of the difference in survival rates between cancer patients with low socioeconomic status and those in higher income brackets is due to late diagnosis. Unfortunately, breast and cervical cancer symptoms occur late in the disease process, so early screening greatly enhances the cure rate and reduces the ultimate treatment costs. Without CDBG support, EOC's ability to maintain the level of this essential health caze service for low-income perimenopausal women would be severely compromised. 16. Please describe the specific organizational method used to implement the proposed project or program. The Forty Wonderful Program is part of the EOC Health Services Division. Nurse practitioners provide the medical care and education at both clinic sites. These medical providers are highly sensitive to the special concerns of older women and aze aware of the impact of socioeconomic status. A case manager provides support and follow-up with clients. Again, data is collected through the Practice Management System. Collaborators include the State of California's Cancer Detection Program, Health Plus Pharmacy, French Hospital Medical Center, Arroyo Grande Hospital, and the Templeton Imaging Center. I cert fy that the information in this application is true and accurate to the best of my knowledge and ability. ., l~ "Biz" Steinberg cutive Officer October 30, 2006 llate State o1 California Department of Community Services antl Development CSBG Programmatic Dafa-Ctient Characteristrc Report Annual EXHIBIT B CSD 295-CCR (Rev. 04105) Please use the CSD 295 -Client Characteristic Report Instructions and Helpful Hints document to complete this form. 1 Contractor Name: Contract #. 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Name and mailing address of applicant organization, with contact person, phone and fax numbers, and a-mail address: Economic Opportunity Commission of San Luis Obispo County, Inc. Health Services Division 1030 Southwood Drive San Luis Obispo, CA 93401 Program Contact: Raye Fleming Phone: 805-544-2498 Fax: 805-544-3649 E-mail: rfleming@eocslo.org Authorized Representative: Elizabeth "Biz" Steinberg, Chief Executive Officer Phone: 805-544-4355 Fax: 805-549-8388 E-mail: esteinbergna,eocslo.org 2. Title/name/address of proposed project or program: Forty Wonderful Program EOC Health Services 705 Grand Avenue San Luis Obispo, CA 93401 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project. The purpose of the Forty Wonderful Program is to improve access to medical services, promote early detection and intervention of chronic diseases, and reduce mortality for primarily low- income, uninsured and underinsured women, ages 40 and over. Forty Wonderful provides menopausal women with preventive health screening and education, including: Pap smeazs, reproductive health exams; clinical breast exams; access to free mammograms; hormone replacement therapy (HRT); cazdiovasculaz risk assessment; colo-rectal screening; and appropriate medical referrals. Education materials and counseling are also provided on specific health concerns for this population, including osteoporosis; breast health; cervical cancer; menopause; HRT; cazdiovasculaz risk; and arteriosclerosis. Women who have not had a baseline mammogram aze educated and subsidized regazding follow-up screening and care. Women who need annual mammograms, according to American Cancer Society guidelines, aze subsidized as well. Weekend screening days occur semi-annually to enhance access when funding and reimbursement allow. A sliding fee scale is based on the patient's income; however, no one is turned away due to inability to pay for services. a 2007 CDBG Application EOC: Forty Wonderful Program Project sites: • EOC Health Services, 705 Grand Ave., San Luis Obispo 93401 • EOC Health Services, 1152 East Grand Ave., Arroyo Grande 93422 Project milestones: • 175 women, age 40 and over, will receive subsidized screening services at two EOCHS clinics per yeaz. • 100% of women will be referred for annual mammography to detect breast cancer as eazly as possible. • 100% of women with abnormal results will be referred for appropriate medical caze. • 100% of women with abnormal results will be case managed through the treatment process. 4. Total amount of CDBG funds requested: $3~0 Please identify the jurisdiction(s) to which you are applying: City of Arroyo Grande: $3,000 City of Paso Robles: City of Atascadero: City of San Luis Obispo: City of Grover Beach: County of San Luis Obispo: County wide: 5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project. a. Revenues: 1. CDBG funds requested $ 3,000 2. Other Federal funds (please describe below) $18,500 3. State sources (please describe below) $ 4. Local sources (please describe below) $15,210 5. Other funds (please describe below) $15,931 Total Revenues $52,641 b. Expenditures : List below by item or cost category. 1. Personnel expenses $34,600 2. Operating expenses $14,140 3. Indirect costs @ 8% $ 3,901 Total Expenditures $52,641 2 2007 CDBG Application EOC: Forty Wonderful Program c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? All funds received are earmarked for general operating support for the Forty Wonderful Program. d. Will CDBG funds be used to match leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of Forty Wonderful will be used to leverage other funding sources including public agencies, foundations, and the private sector. EOC staff continues to identify potential new funding opportunities to support this safety net program. CDBG -Arroyo Grande Cancer Detection Program (Federal) CDBG -Paso Robles CDBG - Atascadero CDBG -Grover Beach CDBG -Pismo Beach Grants-in-Aid - SLO Community Program Funds Morro Bay County of SLO SLO County Rotary Clubs (8) Patient fees Donations $ 3,000 Pending application approval $18,500 Awazd date: 7/1/06 $ 1,500 Awazd date: 7/1/06 $ 1,500 Award date: 7/1/06 $ 1,300 Award date: 7/1/06 $ 1,500 Awazd date: 7/1/06 $ 2,500 Awazd date: 7/1/06 $ 810 Award date: 7/1/06 $ 6,100 Awazd date: 7/1/06 $12,000 Awazd date: Varies $ 3,400 As collected $ 531 As collected 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regazdless of income group): 175 Persons 2007 CDBG Application EOC: Forty Wonderful Program b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 62 Persons c. Of the total number of persons or households entered above, how many will be v~ low-income (earning 50% or less of the County median-income)? 113 Persons 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): 175 Persons b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % - 80% or less of the County median-income)? 62 Persons c. Of the total number of persons or households entered above, how many will be ver low-income (earning 50% or less of the County median-income)? 113 Persons 9. Who are the clients of your organization? The Forty Wonderful Program serves women, 40 and over, throughout San Luis Obispo County. The tazget population includes Medi-Cal recipients, Latinas, the uninsured and underinsured, the working poor, and other low-income women. 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? Client demographic data is tracked through the "Practice Management System", collected upon the initial visit and updated at each subsequent visit. Data collected includes: gender, age, ethnicity/race, education level, family type, family size, source of income, level of income, and housing status. Data requested conforms to the California Department of Community Services and Development Data-Client Chazacteristics Report which is used to report the demographic information semi-annually to the State (see attached Exhibit B). 4 2007 CDBG Application EOC: Forty Wonderful Program 11. How do you currently document income status of each client? As part of the intake process in each EOC program, client income status is determined using the federal poverty guidelines. 12. How will the clients benefit from this project? EOC Health Services is the only clinic in the county that provides free menopausal services for women in need. Forty Wonderful fills a lazge void in preventive health caze so that low-income women in this vulnerable age group can access medical caze before a serious and potentially life- threatening condition occurs. And with fewer medical facilities and fewer physicians, which result in a population with even fewer health-care options, these services become a critical safety net. Eazly detection and prevention not only reduce the mortality rates of cancer and chronic diseases, they aze also relatively inexpensive compared to the costs of an advanced disease. With routine Pap test screening, 73% of all cervical cancers are diagnosed in the earliest, curable stages. Breast cancer screening and eazly detection and treatment of noninvasive carcinomas in the early stages of invasive carcinoma often prevent metastasis. Appropriate HRT helps prevent osteoporosis which affects 20 million people in the United States each year, with costs of hip fractures alone at $600 million annually. So it is imperative that these services aze available and affordable to non- contracepting women in the county. Further, many of the women in this population are part of the "sandwich generation"; they are caring for elderly pazents as well as their own children. With these additional responsibilities, their personal health issues often become a lower priority as they put family needs ahead of their own. 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? a. What new programs and/or services will be provided? CDBG funds will be used to maintain cun•ent service levels. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? CDBG funds will be used to maintain current service levels. 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). X Public services 2007 CDBG Application 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed projector program is not funded in the next year? Since the aging process is a contributing factor in the risk of breast and cervical cancer, screening exams become vital as a woman ages. With eazly access to reproductive health-caze and diagnosis of a problem, financially and emotionally costly treatment can be avoided. Annual mammography can detect a lump as much as two yeazs before it can be felt, increasing the probability of a woman's survival. Yet, breast cancer patients with low-incomes experience lower 5-year relative survival rates than higher income patients! State of California data suggests that much of the difference in survival rates between cancer patients with low socioeconomic status and those in higher income brackets is due to late diagnosis. Unfortunately, breast and cervical cancer symptoms occur late in the disease process, so early screening greatly enhances the cure rate and reduces the ultimate treatment costs. Without CDBG support, EOC's ability to maintain the level of this essential health care service for low-income perimenopausal women would be severely compromised. 16. Please describe the specific organizational method used to implement the proposed project or program. The Forty Wonderful Program is par[ of the EOC Health Services Division. Nurse practitioners provide the medical caze and education at both clinic sites. These medical providers aze highly sensitive to the special concerns of older women and are awaze of the impact of socioeconomic status. A case manager provides support and follow-up with clients. Again, data is collected through the Practice Management System. Collaborators include the State of California's Cancer Detection Program, Health Plus Pharmacy, French Hospital Medical Center, Arroyo Grande Hospital, and the Templeton Imaging Center. EOC: Forty Wonderful Program I certify that the information in this application is true and accurate to the best of my knowledge and ability. ,' _1 bet Chief Ex N~lr~ October 30, 2006 "Biz" Steinberg cutive Officer Date State of California Department of Community Services and Devebpment CSBG Programmatic Data-Client Characeristic Repon Annual EXHIBIT B CSD 295-CCR (Rev. OMO5) Please use the CSD 294 -Client Characteristic Report Instructions and Helpful Hints document to complete this form. 1 Contractor Name: Prepared By (print K #: Period: Demographic data should be collected on ALL clients receiving services under any program administered by the designated Community Action Agency. 9.b. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING On TUESDAY, DECEMBER 12, 2006, the Arroyo Grande City Council will conduct a public hearing at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET to consider the following item: 1. Amended Conditional Use Permit Case No. 06-004 and Planned Sign Program 06-001; Applicant -Brinker International (Chili's); Location - 925 Rancho Parkway. The City Council will consider an Amended Conditional Use Permit and Planned Sign Program to establish a Chili's Restaurant in "Building M" of the Five Cities Center (formerly Vigneto's). Included in the project is the addition of a 940 square foot dining/bar area, mechanical/electrical room expansion and exterior modifications including paint, stone veneer, awnings, signs and modified landscaping. In compliance with CEQA, the Community Development Department has determined that this project is categorically exempt per Section 15303 of the CEQA Guidelines. The Council may also discuss other hearings or business items .before or after the item listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to these items is available by contacting Arroyo Grande City Hall at 473-5414. The Council meeting will be televised live on Charter Cable Channel 20. Kelly Wetm re, ity Clerk Publish 1T, The Tribune, Friday, December 1, 2006 MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG COMMUNITY DEVELOPMENT DIRECTOR-S, BY: JIM BERGMAISTANT PLANNER SUBJECT: CONSIDERATION OF AMENDED CONDITIONAL USE PERMIT 06-004 AND PLANNED SIGN PROGRAM 06-001 TO ESTABLISH A CHILI'S RESTAURANT IN "BUILDING M" OF THE FIVE CITIES CENTER (FORMERLY VIGNETO'S). DATE: DECEMBER 12, 2006 RECOMMENDATION: The Planning Commission recommends the City Council adopt a Resolution approving Amended Conditional Use Permit 06-004 and Planned Sign Program 06-001 to establish a Chili's Restaurant in "Building M" of the Five Cities Center. FUNDING: No funding impact. DISCUSSION: Background The project site is known as "Building M" of Phase II of the Five Cities Center and the last tenant was Vigneto's Restaurant. The existing single story building consists of approximately __ 5,248 square feet of habitable area. The current fagade includes stucco walls, shallow arches, cornices, and the roofs. Project Descriation The applicant proposes to reestablish a restaurant use in the existing building and to modify the structure to include a 940 square foot dining/bar addition, mechanical/electrical room expansion and exterior modifications including paint, stone veneer, awnings, signs and modified landscaping. Environmental Determination The project is categorically exempt from CEQA review per Section 15301(e)(1) of the CEQA Guidelines, which exempts additions to existing structures that will not result in an increase of more than 50 percent of the floor area of the structures before the addition or 2,500 square feet. However, staff did utilize an Initial Study and drafted a Mitigated Negative Declaration to assist in identifying potential impacts and to be utilized if deemed appropriate by the City Council. All potential significant impacts have been addressed in the conditions of approval in the attached Resolution. These include conditions related to water, air quality, noise and aesthetics. CITY COUNCIL CONSIDERATION OF AMENDED CONDITIONAL USE PERMIT 06-004 AND PLANNED SIGN PROGRAM 06-001 TO ESTABLISH A CHILI'S RESTAURANT IN "BUILDING M" OF THE FIVE CITIES CENTER (FORMERLY VIGNETO'S): DECEMBER 12, 2006 PAGE 2 Dining/ Bar Addition The proposed addition replaces a patio area and existing sand pit with a 940 square-foot dining area/bar as shown on Sheets 1, 2 and A101 of Attachment 1. This addition provides for eight additional tables each with four seats, a booth for six, and a bar with space for 19 stools. The former restaurant included a 1,175 square foot patio with twelve tables, which will not be utilized by the applicant. Mechanical/Electrical Room The proposed mechanical/electrical room adds space on the east wall of the building closest to West Branch Street for equipment and provides a screened area for recyclable grease and miscellaneous storage. The new exterior is designed to match portions of the existing building and includes shallow arches and cornice moldings. Exterior The majority of the building's stucco exterior walls remain unchanged except for a color change to Luminary Yellow and Antique White with trim painted Manila Tan. The major change to the exterior is a stone veneer on the tower element consisting of Durango Ledgestone. The applicant proposes nine green, white and red striped awnings above existing windows. Color renderings are labeled Attachment 2 and a sample board is available for viewing in the Community Development Department and will displayed at the meeting. Landscaping The submitted landscape plan (Attachment 3) specifies that existing landscaping will remain and adds new plantings at the northern corner of the building between Rancho Parkway and the access road and potted plants at the entry doors of the building. Plant material consists mainly of shrubs with flower colors of white, yellow, orange, red and purple. Turf is used sparingly with the focal point being a 24" box multi-trunk Pineapple Guava. A note on the plan states "Plant material was chosen for its compatibility with the macro/microclimate conditions of the region and site; tolerance of wind; tolerance of drought conditions; longevity; screening capabilities; and overall attractiveness." Parking The number of parking spaces provided remains unchanged (63 provided, 41 required) from the previous restaurant use although the parking layout is slightly altered to re-stripe disabled spaces. Five Cities Center Improvements The City Council has conceptually reviewed circulation improvements related to a proposed Wells Fargo Bank and additional new building construction at the project site (Phase II, Pad I). Included in this discussion was the determination of traffic related mitigation measures including reconfigured lane stripping, additional bike lanes, channelization, aright turn only lane, and changed signal timing at Ranch Parkway and West Branch Street. These improvements are proposed and are directly related to the major additional traffic associated CITY COUNCIL CONSIDERATION OF AMENDED CONDITIONAL USE PERMIT 06-004 AND PLANNED SIGN PROGRAM 06-001 TO ESTABLISH A CHILI'S RESTAURANT IN "BUILDING M" OF THE FIVE CITIES CENTER (FORMERLY VIGNETO'S). DECEMBER 12, 2006 PAGE 3 with Pad "I" retail expansion, recently submitted to the City for December and January review. Design of the suggested traffic mitigation measures is being completed by the shopping center owners, which are the applicants for Pad "I". Although the restaurant expansion is considered categorically exempt and does not significantly increase traffic compared to the prior use of the existing building, the applicant shall pay the City's Traffic and Signalization Impact fee (based on the adopted fee at the time of building permit issuance). Planned Sign Program The Municipal Code requires a Planned Sign Program for restaurant projects. A Planned Sign Program for the Five Cities Center has been established for Phase I and for Buildings L and M of Phase II (A.G. Edwards and the subject building). The existing Planned Sign Program allowed Vigneto's Restaurant three signs (one per frontage as determined by the City Council). The proposed Planned Sign Program is substantially similar to the existing program but varies by 1) requesting a total of four signs, three consistent with the former Vigneto's locations and one sign directing "To Go" customers to the appropriate door on the entrance side of the restaurant; and 2) proposed letter heights are larger than those allowed for Vigneto's. The table compares previously allowed and requested sign attributes. Allowed with Current Sign 1 Sign 2 Sign 3 Sign 4 Planned Sign Program (Entrance) (Rancho (W. Branch) (To Go) Parkwa Maximum letter size - 2 feet 20 and 30 20 and 30 39.5 inches t 2 inches with 20% exception for inches inches drops/Caps (Absolute maximum is 28.8 inches). Maximum area per sign is Complies Complies Complies Complies 70 square feet. (54 square (54 square (47.47 (11.00 feet feet s uare feet s uare feet Maximum Sign Length - Complies Complies Complies New 25% of building frontage or request wall plane, centered above entrance Maximum number of Wall Complies Complies Complies Complies Signs - 1 per frontage. Three previously allowed for Vi neto's. Maximum amount of Complies Complies Complies Complies Signage area per frontage - 1.5 square feet per every 1 linear foot of fronta e CITY COUNCIL CONSIDERATION OF AMENDED CONDITIONAL USE PERMIT 06-004 AND PLANNED SIGN PROGRAM 06-001 TO ESTABLISH A CHILI'S RESTAURANT IN "BUILDING M" OF THE FIVE CITIES CENTER (FORMERLY VIGNETO'S). DECEMBER 12, 2006 PAGE 4 Close examination of the sign plans reveals that the applicant requests exposed neon in the letter channels. Municipal Code Section 16.60.030.0.2 states: Neon tubing as a sign material shall be permitted to the extent that it composes twenty (20) percent or less of the total allowable sign surface area for the use as set forth in Table 16.60.040-A. Neon tubing used as an architectural detail is prohibited in the village commercial or office professional districts. Neon tubing as an architectural detail may be used in limited quantities in the general commercial or highway commercial districts subject to approval as part of a sign application or architectural review. All neon tubing used as an architectural detail shall be integrated into the design of the building. Visible neon tubing outlining the interior of a window shall be considered a sign. In addition Municipal Code Sections 16.60.060.N. lists prohibited signs and states: Outdoor signs containing light bulb strings or exposed neon tubing (glass tubing filled with neon gas that is not covered with a transparent or translucent material to prevent rupture) outside of the building except for temporary uses such as, but not limited to, Christmas tree lots, carnivals, and other similar uses subject to prior approval of a temporary use permit; Staff interprets these sections as indicating that neon or neon like signs can be approved in this area under certain conditions that ensure public safety from the protection of broken tubing and at the discretion of the City Council, based upon aesthetics. Data from the sign manufacturer estimating the percent of the sign consisting of neon has not been submitted. The Planning Commission recommended approval of the signs if the percent of neon and other requirements complied with the Municipal Code. If not, they recommended enclosing letter faces to match other signs within the Five Cities Center. Architectural Review Committee The Architectural Review Committee reviewed the project on November 6, 2006 and requested minor exterior, landscape and sign revisions including: • Improved integration of the addition to the existing building; • Pilasters on the tower element should be of a different material; • The three rear arches should have a decorative element; • Signs should be scaled down to fit the building; • The addition of two trees to the parking lot (middle) and replace existing trees with more robust specimens; • Espaliers should be installed on the rear two arches and a potted plant shall be placed adjacent to the front arch. A condition of approval has been created to implement these changes and to require final plans to be reviewed by the Architectural Review Committee. CITY COUNCIL CONSIDERATION OF AMENDED CONDITIONAL USE PERMIT 06-004 AND PLANNED SIGN PROGRAM 06-001 TO ESTABLISH A CHILI'S RESTAURANT IN "BUILDING M" OF THE FIVE CITIES CENTER (FORMERLY VIGNETO'S). DECEMBER 12, 2006 PAGE 5 Planning Commission The Planning Commission reviewed the project on November 21, 2006 and adopted a Resolution recommending the City Council approve the project with final plans to be reviewed by the Architectural Review Committee. The Planning Commission encouraged the recycling of interior materials and requested staff to investigate if the project is subject to Municipal Code Section 8.32.200 (Mandatory recycling of construction and demolition debris). After review, staff believes that the project is subject to Section 8.32.200 and has included an appropriate condition of approval. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Adopt the attached Resolution approving Amended Conditional Use Permit 06-004 and Planned Sign Program 06-001; - Modify and adopt the attached Resolution approving Amended Conditional Use Permit 06- 004 and Planned Sign Program 06-001; - Take tentative action to deny the project application and direct staff to prepare the appropriate resolution for City Council action; or - Provide direction to staff. Attachments: 1. Color elevations 2. Sign plans RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING AMENDED CONDITIONAL USE PERMIT CASE NO. 06-004 AND PLANNED SIGN PROGRAM CASE NO. 06-001, LOCATED AT 925 RANCHO PARKWAY; APPLIED FOR BY BRINKER INTERNATIONAL (CHILI'S) WHEREAS, the City Council of the City of Arroyo Grande has considered applications for Amended Conditional Use Permit Case No. 06-004 and Planned Sign Program 06-001, filed by Brinker International (Chili's), to remodel and reestablish "Building M" (former Vigneto's) as a restaurant to include a 940 square foot dining/bar area addition, mechanical/electrical room expansion and exterior modifications including paint, stone veneer, awnings, signs and modified landscaping; and WHEREAS, the City Council has held a public hearing on this application in accordance with the City Code; and WHEREAS, the City Council has found that this project is consistent with the General Plan and the environmental documents associated therewith; and WHEREAS, the City Council has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande Rules and Procedures for Implementation of CEQA and has determined that a the project is Categorically Exempt per Section 15301(e)(1) of the CEQA Guidelines; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: FINDINGS FOR APPROVAL Amended Conditional Use Permit Findings: 1. The proposed use is permitted within the Regional Commercial district pursuant to Section 16.16.050 of the Development Code, and complies with all applicable provisions of the Development Code, the goals and objectives of the Arroyo Grande General Plan, and the development policies and standards of the City. The proposed use is consistent with Policy Objective LU7 of the City's Land Use Element, which describes allowed uses within the Regional Commercial (RC) land use category. 2. The proposed use will not impair the integrity and character of the district in which it is to be established or located because the proposed use is 1) similar to other uses in the vicinity, 2) consistent with the Regional Commercial (RC) zoning district and 3) does not conflict with the existing businesses within the Five Cities Center. 3. The site is suitable for the type and intensity of use proposed because all the necessary easements, circulation, parking and setbacks are provided through existing infrastructure associated with the Five Cities Center development. 4. There are adequate provisions for water, sanitation, and public utilities and RESOLUTION NO. PAGE 2 services to ensure the public health and safety provided through existing infrastructure associated with the Five Cities Center development. 5. The proposed use will not be detrimental to the public health, safety, or welfare, or materially injurious to properties and improvements in the vicinity because the proposed project complies with applicable performance standards and development criteria of the Regional Commercial zoning district. Planned Sign Program Findings: 1. The proposed signs are consistent with the goals, objectives, policies and programs of the Arroyo Grande general plan, specific plan, and all applicable design guidelines or approvals based upon review of the applicable documents by staff, the Architectural Review Committee, Planning Commission and City Council. 2. The proposed signs conform to applicable development standards and provisions of the Development Code and will not be detrimental to the public health, safety and welfare; 3. The physical location or placement of the signs is compatible with the surrounding neighborhood based upon similar existing signs within the Five Cities Center development as reviewed by the Architectural Review Committee. The signs will require building permits, which entail adherence to the Building Codes of the City of Arroyo Grande and the State of California and therefore will not pose a safety risk. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves Amended Conditional Use Permit Case No. 06-004 and Planned Sign Program Case No. 06-001, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. On motion by Council Member, seconded by Council Member, and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 12~' day of December 2006. RESOLUTION NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. PAGE 4 EXHIBIT "A" CONDITIONS OF APPROVAL AMENDED CONDITIONAL USE PERMIT CASE NO. 06-004 PLANNED SIGN PROGRAM 06-001 BRINKER INTERNATIONAL (CHILI'S) 925 RANCHO PARKWAY This approval authorizes the operation of a Chili's restaurant and subsequent remodel of "Building M" (former Vigneto's) to include a 940 square foot dining/bar area, mechanical/electrical room expansion and exterior modifications including paint, stone veneer, awnings, signs and modified landscaping according to the following Conditions of Approval. COMMUNITY DEVELOPMENT DEPARTMENT General Conditions 1. The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Amended Conditional Use Permit Case No. 06-004 and Planned Sign Program 06-001. 3. Development shall occur in substantial conformance with the plans presented to the City Council at the meeting of December 12, 2006 and marked Attachment 1. 4. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. Water and Landscaping 5. The applicant shall complete measures to neutralize the estimated increase in water demand created by the project by either: Implement an individual water program that utilizes fixtures and designs that minimize water usage. The calculations shall be submitted to the Director of Public RESOLUTION NO. PAGE 5 Works for review and approval. The proposed individual water program shall be submitted to the City for approval prior to implementation; or, Pay an in lieu fee. 6. All new construction shall utilize fixtures and designs that minimize water usage. Such fixtures shall include, but are not limited to, water saving toilets, instant water heaters and hot water recirculation systems. Water conserving designs and fixtures shall be installed prior to final occupancy. 7. All landscaping shall be consistent with water conservation practices including the use of drought tolerant landscaping, drip irrigation, and mulch. Lawn areas and areas requiring spray irrigation shall be minimized. Final Landscape plans shall be reviewed by the Architectural Review Committee and approved by the Director of Parks, Recreation and Facilities. The landscaping plan shall include the following: a. Tree staking, soil preparation and planting detail; b. Water conservation practices including the use of low flow heads, drip irrigation, mulch, gravel, drought tolerant plants and mulches shall be incorporated into the landscaping plan; c. An automated irrigation system. Air Quality 8. The project shall comply with all applicable Air Pollution Control District (APCD) regulations pertaining to the control of fugitive dust (PM~o) as contained in section 6.5 of the Air Quality Handbook. All site grading and demolition plans shall list the following regulations: a. All dust control measures listed below shall be followed during construction of the project and shall be shown on grading and building plans. The contractor or builder shall designate a person or persons to monitor the dust control program and to order increased watering, as necessary, to prevent transport of dust off site. The name and telephone number of such person(s) shall be provided to the APCD prior to land use clearance for map recordation and finished grading of the area. b. During construction, water trucks or sprinkler systems shall be used to keep all areas of vehicle movement damp enough to prevent airborne dust from leaving the site. At a minimum, this would include wetting down such areas in the later morning and after work is completed for the day and whenever wind exceeds 15 miles per hour. Reclaimed (non-potable) water should be used whenever possible. RESOLUTION NO. PAGE 6 c. Soil stockpiled for more than two days shall be covered, kept moist, or treated with soil binders to prevent dust generation. d. All vehicles hauling dirt, sand, soil, or other loose materials are to be covered or should maintain at least two feet of freeboard (minimum vertical distance between top of load and top of trailer) in accordance with CVC Section 23114. e. Install wheel washers where vehicles enter and exit unpaved roads on to streets, or wash off trucks and equipment leaving the site. Vehicle speed for all construction vehicles shall not exceed 15 mph on any unpaved surface at the construction site. f. Sweep streets at the end of each day if visible soil material is carried on to adjacent paved roads. Water sweepers with reclaimed water should be used where feasible. Noise 9. Construction activities shall be restricted to the hours of 8 a.m. and 7 p.m. Monday through Friday, and between 8 a.m. and 5 p.m. on Saturday. No construction shall occur on Sunday. Equipment maintenance and servicing shall be confined to the same hours. To the greatest extent possible, grading and construction activities should occur during the middle of the day to minimize the potential for disturbance of neighboring noise sensitive uses. 10. All construction equipment utilizing internal combustion engines shall be required to have mufflers that are in good condition. Aesthetics 11. Ensure that all roof-mounted equipment cannot be viewed from public areas or from the nearby neighborhood by use of architectural features and prudent placement of equipment. Development Code 12. Development shall conform to the Regional Commercial (RC) zoning requirements except as otherwise approved. 13. Signage shall be subject to the requirements of Development Code Chapter 16.60 and as approved per the Planned Sign Program Case No. 06-001 and shall be modified consistent with the recommendation of the Architectural Review Committee and Planning Commission. This includes confirming compliance with exposed neon requirements of the code and may require covering letter channels with material to make signs consistent with other signs in the Five Cities Center. RESOLUTION NO. PAGE 7 Lighting 14. All lighting for the site shall be downward directed and shall not create spill or glare to adjacent properties. 15. All electrical panel boxes shall be installed inside the building or be screened from view. AR .HIT -T IRA R VI W OMMITTEE 16. The Architectural Review Committee requires the following changes to be implemented and reviewed by the Architectural Review Committee prior to the issuance of the building permit: a. The north addition should be better integrated with the existing building; b. Pilasters on the tower element should be of a different material; c. The three rear arches should have a decorative'element; d. Signs should be scaled down to fit the building; e. Add two trees to the parking lot (middle) and replace existing trees with more robust specimens; f. Espaliers should be installed on the rear two arches and a potted plant shall be placed adjacent to the front arch. PRIOR TO ISSUING A BUILDING PERMIT: 17. The applicant shall submit an exterior lighting plan for Police Department approval. PRIOR TO ISSUING THE CERTIFICATE OF OCCUPANCY: 18. The applicant shall install a burglar alarm system per Police Department guidelines, and pay the Police Department alarm permit application fee. 19. The applicant shall post designated fire lanes, per Section 22500.1 of the Califomia Vehicle Code. 20. The applicant shall post handicapped parking, per Police Department requirements. B II DIN ~ AND FIR D PARTM NT R iildi g CODES 21. The project shall comply with the most recent editions of all Califomia Building and Fire Codes, as adopted by the City of Arroyo Grande. DISABLED ACCESS 22. Provide complete compliance with State and Federal disabled access requirements. RESOLUTION NO. PAGE 8 FIRE LANES 23. All fire lanes must be posted and enforced, per Police Department and Fire Department guidelines. FIRE FLOW/FIRE HYDRANTS 24. Project shall have a fire flow based on the California Fire Code appendix III-A. 25. Prior to combustible materials being placed on site, fire hydrants shall be installed, per Fire Department and Public Works Department standards. S . IRITY K Y BOX 26. Prior to Occupancy, applicant must provide an approved "security key vault," per Building and Fire Department guidelines. FIR SPRINK R 27. Prior to Occupancy, all buildings must be fully sprinklered per Building and Fire Department guidelines. Existing system with addition is to receive 5 year certification. 28. Provide Fire Department approved access or sprinkler-system per National Fire Protection Association Standards. ABANDONMENT/NON-CONFORMING 29. Fire line located under proposed addition is to be relocated DEMOLITION PERMIT 30. Prior to issuance of a building permit, a demolition permit must be applied for, approved and issued. Development fees resulting from demolition will be appropriately credited to the property. OTHER APPROVALS 31. Prior to issuance of a building permit, County Health Department approval is required for Food Establishments. 32. Any review costs generated by outside consultants, shall be paid by the applicant. FFFR TO BE PAID PRIOR TO ISSLIANGE OF A BUILDING PERMIT 33. Water Meter, service main, distribution, and availability fees, to be based on codes and rates in effect at the time of building permit issuance. 34. TrafFc Impact fee, to be based on codes and rates in effect at the time of building permit issuance. 35. Traffic Signalization fee, to be based on codes and rates in effect at the time of building permit issuance. RESOLUTION NO. PAGE 9 36. Sewer hook-up & facility Permit fees, to be based on codes and rates in effect at the time of building permit issuance. 37. Building Permit fees, to be based on codes and rates in effect at the time of building permit issuance. 38. Strong Motion Instrumentation Program (SMIP) fee, to be based on codes and rates in effect at the time of building permit issuance in accordance with State mandate. 39. Fire Protection fee, to be based on codes and rates in effect at the time of building permit issuance. 40. Police Facilities fee, to be based on codes and rates in effect at the time of building permit issuance. SPECIAL CONDITIONS 41. The applicant shall install a mechanism for filtering storm water prior to discharging into the City Storm Drain system. 42. The applicant shall relocate the water service and fire sprinkler service from underneath the corner of the proposed building expansion. AGREEMENTS 43. Inspection Agreement: Prior to approval of an improvement plan, the applicant shall enter into an agreement with the City for inspection of the required improvements. 44. All utilities shall be operational. 45. Prior to issuing a certificate of occupancy for the project, all improvements shall be fully constructed and approved by the City. 46. 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O Q Q.. A ~" ~ N m2 C tC O ~ ~ N ~ W O N ~' ~ ~ N . -r S W ~ i U ~ ~, ~- °° A ~ w w ~~ta3i - k ~ ~ ~ O w ~ o ~ ~ ~ p .a v~i ~`' ~ cNii w ~~ d 4 a 0 ~ ~ ~ Q A A` = .~, ~ ~ ~ Z1 U1 O ~ 3 O tf- to a n o ~ G7 " Z ~ ~ 5 y y' 4~ ~~ ~ n~ 9.c. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING On TUESDAY, DECEMBER 12, 2006, the Arroyo Grande City Council will conduct a public hearing at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET to consider the following items: Development Code Amendment Case No. 04-0056 and General Plan Amendment 06-004, Amendments to Title 16 of the City of Arroyo Grande Municipal Code Pertaining to Residential Development Standards, Rezoning Portions of the Residential Rural District to Residential Suburban in the Vicinity of La Barranca and Canyon Way and Amending Design Development Overlay Districts: All Changes Proposed are for Consistency with the City's General Pian with the Exception of a Proposed Change in General Plan Land Use Designation/Zoning for the Property at 1110 Sunset Avenue; Location -Residential Zoning Districts Citywide; Staff Contact -Teresa McClish. The'City of Arroyo Grande has prepared a series of amendments to update its Development Code in order to bring it into compliance with the 2001 General Plan. The City Council will consider Zoning Amendments to Title 16, Chapters 16.04, 16.12, 16.20, 16.32, 16.44 and 16.52 of the Municipal Code. Modifications include: repealing Design Development Overlay zoning provisions that are redundant in existing or proposed Single Family (SF) district or Multi-Family (MF) district regulations, including D-2.2, D-2.3, D-2.8, D-2.12, and D-2.14 through D-2.19; modifying Design Development Overlay districts D-2.5, D-2.6, and D-2.7; changing the General Plan land use designation/zoning from Multi-Family Residential High Density/MFA to Mixed Use/FOMU for property on Sunset Avenue (D-2.13); (no changes are proposed for D-2.1, D-2.4, D-2.9, D-2.10, D-2.11 and D-2.20); and modifying development standards to clarify infill setbacks, minimum parcel size for flag lots on slopes, second residential unit size for the RS district, renaming the Senior Residential (SR) district and modifying the maximum density standard for the MHP and MFA zoning districts. In compliance with the California Environmental Quality Act (CEQA), the City has determined that the proposal is based on the previously adopted 2001 General Plan Program EIR and will not have a significant impact on the environment, and a draft negative declaration has been prepared. The Council may also discuss other hearings or business items before or after the items listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to the proposals is available by contacting the Community Development Department at 473-5420. The City Council meeting will be televised live on Charter Cable Channel 20. Kelly Wetmore `ity Clerk Publish 1T, The Tribune, Friday, December 1, 2006 MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: REQUEST FOR CONTINUANCE OF DEVELOPMENT CODE AMENDMENT CASE N0.04-0056, AND GENERAL PLAN AMENDMENT 06-004 AMENDEMENTS TO TITLE 16 OF THE CITY OF ARROYO GRANDE MUNICIPAL CODE. DATE: DECEMBER 12, 2006 The staff report for this item was not competed by the time Council packets were distributed. Staff requests that the Council open the public hearing and take public comment and then continue the item to the January 9, 2007 City Council meeting. 11.a. TO: CITY COUNCIL MEMORANDUM FROM: STEVEN ADAMS, CITY MANAGER SUBJECT: CONSIDERATION OF APPOINTMENT OF COUNCIL MEMBERS TO VARIOUS REGIONAL BOARDS, COMMISSIONS, AND COMMITTEES DATE: DECEMBER 12, 2006 RECOMMENDATION: It is recommended the City Council make appointments to those regional boards, commissions, and committees with Council representation. FUNDING: There is no fiscal impact. DISCUSSION: With the seating of a new City Council, it is an appropriate time to make appointments to the various boards, commissions, and committees that have Council representation. An appointments list is attached for the Council's review which shows vacancies and existing appointees. Each of the groups listed either requires a member of the Council as the representative or has traditionally been the practice. Options include filling vacancies, making reappointments, and/or selecting new assignments. The appointments list identifies the specific Board/Commission/Committee, the frequency of meetings, the day, time, and location of the respective meetings, the staff contact (if applicable), and any requirements regarding the appointment. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Make the various appointments, reappointments, and/or reassignments; - Make selected appointments and direct staff regarding unfilled Boards/Commissions/Committees; - Make no appointments at this time; - Provide direction to staff. CITY COUNCIL APPOINTMENTS TO VARIOUS BOARDS I COMMISSIONS I COMMITTEES December 12, 2006 CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE South County Area Transit (SCAT) (Meetings held third Wednesday of every other month; 3:00 PM; Arroyo Grande Council Chambers) Staff Representative: City Manager Council of Governments/ Regional Transit Authority (SLOCOG/RTA) (Meetings normally held first Wednesday of each month; 8:30 AM; Board of Supervisors Chambers, County Government Center) Staff Representative: Public Works Director/Community Development Director City Selection Committee (Mayors') (Enabling legislation requires the Mayor to be the primary representative) (Meets as needed; time varies; Board of Supervisors Chambers, County Govern- ment Center) Staff Representative: Not Applicable South San Luis Obispo County Jim Guthrie Tonv Ferrara Tonv Ferrara Joe Costello Tonv Ferrara Sanitation District (SSLOCSD) (Enabling legislation requires the Mayor to be the primary representative) (Meetings held first and third Wednesday of each month; 6:00 PM; Oceano Community Services District Board Room) Staff Representative: Not Applicable Integrated Waste Management Ed Arnold Jim Guthrie Authority Board (IWMA) (Meetings held the second Wednesday of odd-numbered months; 1:30 PM; Board of Supervisors Chambers, County Government Center) Staff Representative: Community Development Director CITY COUNCIL APPOINTMENTS -BOARDS /COMMISSIONS /COMMITTEES DECEMBER 14, 2004 PAGE 2 CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE Zone 3 Water Advisory Board (Meetings held third Thursday of odd-numbered months, rotating between the South County agencies; 6:30 PM) Staff Representative: Public Works Director Joe Costello Ed Arnold County Water Resources Joe Costello Advisory Committee (WRAC) (Meetings held first Wednesday of each month; 1:30 PM; City! County Library, San Luis Obispo) Staff Representative: Public Works Director Economic Vitality Corporation Ed Arnold Ed Arnold Joe Costello (EVC) (Meetings held fourth Wednesday of each month; 3:00 PM, Creekside Career Center, 4111 Broad Street, San Luis Obispo) Staff Representative: City Managed Assistant Planner Air Pollution Control District Board (APCD) (Meetings held fourth Wednesday of odd-numbered months; 9:00 AM; Board of Supervisors Chambers, County Government Center) Staff Representative: Not Applicable Joe Costello (No Alternate) South County Youth Coalition (Meetings held fourth Thursday of each month; 3:30 PM; S.A.F.E. Office, 227 Bridge Street, Arroyo Grande) Staff Representative: Parks, Recreation and Facilities Supervisor California Joint Powers Insurance Ed Arnold Authority (CJPIA) Ed Arnold Staff Representative (Meets once a year in July for Annual Board Meeting in La Palma, CA) Staff Representative: City Manager/ Human Resources Manager