Agenda Packet 2007-02-13 CITY OF
City Council � " � ' � � ' Agenda
.��
Tony Ferrera Mayor Steven Adams City Manager
Ed Arnold Mayor Pro Tem y � Timothy J. Carmel City Attorney
Joe Costello Council Member ��� Kelly Wetmore City Clerk
�'• CALIFORNIA y
Jim Guthrie Council Member �;_� 9 � :
Chuck Fellows Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, FEBRUARY 13, 2007
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: LOS PADRES AREA COUNCIL,
BOY SCOUTS OF AMERICA
4. INVOCATION: DR. MAYER-HARNISH
BAHAI FAITH
5. SPECIAL PRESENTATIONS:
5.a. Recoanition of Outqoinq Commissioners. Committee, and Board Members
5.b. Presentation bv Bov Scouts of America
5.c. Honorarv Proclamation — MDA Firefiqhter Appreciation Week
5.d. Honorarv Proclamation —Spav Dav USA
6. AGENDA REVIEW:
6a. Move that all ordinances presented tonight be read in title only and all further readings
be waived.
AGENDA SUMMARY— FEBRUARY 13, 2007
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the City
Council. The Brown Act restricts the Council from taking formal action on matters not
published on the agenda. In response to your comments, the Mayor or presiding
Council Member may:
♦ Direct City staff to assist or coordinate with you.
♦ A Council Member may state a desire to meet with you.
♦ It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
♦ Comments should be limited to 3 minutes or less.
♦ Your comments should be directed to the Council as a whole and not directed
to individual Council members.
♦ Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who wishes
to comment on any Consent Agenda item may do so at this time. Any Council
Member may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (KRAETSCH)
Recommended Action: Ratify the listing of cash disbursements for the period
January 16, 2007 through January 31, 2007.
8.b. Consideration of a Consultant Services Astreement with Demsev. Fillis�er &
Associates for an Actuarial Valuation of the Citv of Arrovo Grande's Other Post
Emplovment Benefits (OPEB) (KRAETSCH)
Recommended Action: Authorize the City Manager to execute an agreement with
Demsey, Filliger & Associates to conduct an actuarial valuation of the City's other
post employment benefits (OPEB) and appropriate $4,400 from the General Fund,
$300 from the Water Fund and $300 from the Sewer Fund.
8.c. Consideration of Aoproval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Special (Closed Session) City
Council Meeting of January 23, 2007 and the Regular City Council/Redevelopment
Agency Meeting of January 23, 2007, as submitted.
AGENDA SUMMARY — FEBRUARY 13, 2007
PAGE 3
8. CONSENT AGENDA Icontinued):
8.d. Consideration of Council Appointments to the Plannina Commission and
Historical Resources Committee (ADAMS)
Recommended Action: Approve the recommendation of Council Member Jim
Guthrie to appoint John Keen to the Planning Commission, replacing Chuck Fellows;
and the recommendation of Council Member Chuck Fellows to appoint Bill Hart to the
Historical Resources Committee.
8.e. Consideration of Proposed New Fire Deqartment Battalion Chief Position
(ADAMS)
Recommended Action: Adopt Resolution establishing a new Battalion Chief
position.
8.f. Consideration to Refund Encroachment Permit Fees for a Residential Drivewav
Constructed at 1321 Sierra Drive (SPAGNOLO)
Recommended Action: Refund the residential encroachment permit fee of $66 to
the property owner for the driveway constructed at 1321 Sierra Drive under
Encroachment Permit No. 2006-102.
8.g. Consideration of an Award of Contract to JPG Construction. Inc., for
Construction of the Picnic Shelter Structure at Elm Street Park. PW 2006-05
(SPAGNOLO)
Recommended Action: 1) Award a contract to JPG Construction, Inc. in the amount
of $104,847.08 for the construction of the Picnic Shelter Structure at Elm Street Park,
PW 2006-05; 2) Authorize the City Manager to approve change orders not to exceed
the contingency of $10,485 for use only if needed for unanticipated costs during the
construction phase of the project; and 3) Transfer $46,052.08 from the Park
Improvement Fund.
8.h. Consideration to Amend the Total Contract Amount for the 2006 Annual Street
Maintenance Proiect. PW 2006-07 (SPAGNOLO)
Recommended Action: 1) Amend the total contract amount for the 2006 Annual Street
Maintenance Project, PW 2006-07, from $249,252 to $279,399; and 2) Authorize City
Manager to sign a Change Order in the amount of$30,146.94.
9. PUBLIG HEARINGS:
9.a. Consideration of Development Code Amendment Case No. 04-005B, and General
Plan Amendment 06-004, Amendments to Title 16 of the Citv of Arrovo Grande
Municipal Code Pertainina to Residential Development Standards. Rezoninq
Portions of the Residential Rural District to Residential Suburban in the Vicinitv of
Via La Barranca. Canvon Wav and Trinitv Avenue and Amendinq all Desinn
Development Overlav Districts Intended to Make Title 16 Consistent with the Citv's
General Plan: and a Proposed Chanpe in General Plan Land Use
Desipnation/Zoninq for the Propertv at 1110 Sunset Drive (STRONG)
Recommended Action: 1) Adopt Ordinance to amend standards applicable to the
City's residential district and the zoning map affecting portions of the Residential
Rural district and Design Development Overlay Districts D-2.2 through D-2.19
inclusive; and 2) Adopt Resolution to amend the General Plan land use designation
for 1110 Sunset Dr. from multiple family residential high density to mixed use.
AGENDA SUMMARY— FEBRUARY 13, 2007
PAGE 4
9. PUBLIC HEARING ITEMS (continued):
9.b. Consideration of Pronosed Street Name Chanue: Barnett Street to EI Camino
Real (STRONG)
Recommended Action: Adopt Resolution changing the name of Barnett Street to EI
Camino Real.
9.c. Consideration of 10-Year Strateqic Plan (ADAMS)
Recommended Action: Approve the proposed 10-year Strategic Plan.
10. CONTINUED BUSINESS:
None.
11. NEW BUSINESS:
11.a. Consideration of the Draft Water Balance Studv for the Northern Cities Area
(SPAGNOLO)
Recommended Action: Approve the draft Water Balance Study for the Northern
Cities area; and direct staff to pursue discussions with the Oceano Community
Services District (OCSD) to purchase water as needed.
11.b. Consideration of FY 2007-08 and FY 2008-09 Buds�et Goals and Priorities
(ADAMS)
Recommended Action: Approve proposed budget goals and priorities for FY 2007-
08 and FY 2008-09.
12. CITY COUNCIL MEMBER ITEMS:
� The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal action
can be taken.
a. None.
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
a. None.
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
AGENDA SUMMARY— FEBRUARY 13, 2007
PAGE 5
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
16. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Council
from taking formal action on matters not published on the agenda.
17. ADJOURNMENT
....,�**��.....
All staff reports or other written documentation relating to each item of business referred to on the agenda
are on file in the City Clerk's office and are available for pubiic inspection and reproduction at cost. If
requested, the agenda shall be made available in appropriate alternative formats to persons with a
disability, as required by the Americans with Disabilities Act. To make a request for disability-related
modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon
as possible and at least 48 hours prior to the meeting date.
..........................
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports
can be accessed and downloaded from the City's website at www.arrovoprande.orq
+�+�e+et��Wtyti:�xa�������
City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo
Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-sqan.orp.
5.a.
RECOGNITION OF
OUTGOING COMMISSIONERS. COMMITTEE. AND BOARD MEMBERS
FEBRUARY 13, 2007
PLANNING COMMISSION
Nanci Parker (December 2004 —January 2007)
Tim Brown (January 2001 — January 2007)
Chuck Fellows (January 2005 — November 2006) (Elected to City Council)
PARKS AND RECREATION COMMISSION
Pamela lanneo (May 2001 — January 2007)
Donna Wefald (January 2003 —January 2007)
ARCHITECTURAL REVIEW COMMITTEE
Kristen Barneich (January 2005 —January 2007)
Amy Miltenberger (January 2003 — November 2006}
5.b.
A Presenta�ion will
be given by
Boy Scouts of
A�nerica
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Honorar�r �roclamat�ion Recogn�ia3a�g
February iZ - Z3, 3007 as
KFire Figh�er Apprec�ation Week"
WHEREAS, the Fire Fighters have been working with the Muscular
Dystrophy Association in their fight against neuromuscular disease for
over 50 years; and
WHEREAS, in 2006, the U.S. Fire Fighters raised more than $26 million
throughout the country in support of the Muscular Dystrophy Association's
many causes; and
WHEREAS, through their daily service to communities and their dedication
to the Muscular Dystrophy Association, our local Fire Fighters contribute
greatly to the well-being of all citizens; and
WHEREAS, in honor of the effort of our local Fire Fighters, the Muscular
Dystrophy Association is sponsoring February 12 — 23 as "Fire Fighter
Appreciation Week."
NOW, THEREFORE, BE IT RESOLVED, that I, Tony Ferrera, Mayor of the
City of Arroyo Grande, on behalf of the City Council, do hereby proclaim
February 12 —23, 2007 as "MDA Fire Fighter Appreciation Week."
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal
of the City of Arroyo Grande to be affixed this 13th day of February 2007.
TONY FERRARA, MAYOR I
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WHEREAS,dogs and cats p�ovide companionship to am! share homes of over 63,000,000 individuols in the
United States;and
WHEREAS,humane wcieties and shelters have to euthanize approximately four million dogs and cufs each
year,although man�ol them are healthy and adoptable,due to a lack of critical resources such as money,
space,and adoptire homes;and
WHEREAS,the problem of pet overpopulation costs the taxpayers of this country miltions of doflars annualiy
through animal coiMrol programs aimed at coping with ihe millions ol homeless dogs and cats;ond
WHEREAS, spaying ond neutering dogs and cats hos 6een shown to drasticallY reduce dog and cat
overpopulation;ond
WHEREAS,vMerinarians, humane societies, national and local animal protedion organizations,and private
citi:ens worked together to ensure the spa�ing or neutering af more than 141,000 companion animals
through "Spay Day USA" in 2006, and they have joined together again to advocate the spaying and
neutering of companion animals on"Spoy Day USA 1006".
WHEREAS,veterinatiuns, humane sacieties,national and local animal profedion orguni:ations,and privafe
cNizem hwe joined together again to advocote the spaying ond nemering oS companion animols on
February 17,2007,"Spay Day USA 2007". �
NOW,THEREFORE, BE IT RESOLVEO,that I,Tony Fermra,Mayor ol the City ol Arroqo �
Grande, on behalf of the City Council, do hereby pro<laim February 27, 2007 as
"Spay Day USA'; and enwurage people ol Arroyu Grande tc o6serve the day 6y �
having their own dogs or cats spayed or neutered or by sponsoring the spoying or �,
neutering of another person`s dog or cot. ' �' �"
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IN WITNE55 WHEREOF,I have hereunto set my hand and caused ihe Seal � ,aAOr� ♦µ
of the Ciry of Arroyo Grande to be aHixed this T7'"day of iebruary 2007. �``% '��
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Ton�Ferrara,Mayor
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� INCORPORATED 92
° T MEMORANDUM
� JULV ID. 1911 *
c4��FORN�P
TO: CITY COUNCIL
FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES���
BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR /.�
(�%
SUBJECT: CASH DISBURSEMENT RATIFICATION
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period January 16 through January 31, 2007.
FUNDING:
There is a $1,024,484.79 fiscal impact that includes the following items:
• Accounts Payable Checks 129800-129970 $ 544,345.37
• Payroll Checks & Benefit Checks $ 480,139.42
All payments are within the existing budget.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staffs recommendation;
• Do not approve staff's recommendation;
• Provide direction to staff.
Attachments:
Attachment 1— January 16-January 31, 2007, Accounts Payable Check Register
Attachment 2— January 19, 2007, Payroll Checks & Benefit Checks Register
ATTACHMENT1
apCkHist Check History Listing Page: �
02/05/2007 8:31AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNOid Date Invoice Inv.Date Amount Paid Check Total
129800 01/16/2007 005615 AT&T/MCI T5952315 12/11/2006 1,020.55
T5894507 12/01/2006 289.04
T5927075 12/07/2006 88.32
T5952327 12/11/2006 88 z9
T5943171 12/OS/2006 59.58
T5952310 12/11/2006 �815 1,563.93
129801 01/16/2007 000077 A BETfER BEEP 20089753 01/01/2007 71.60 71.60
129802 01/16/2007 001430 CALIFORNIA ELECTRIC 7826-671508 12/14/2006 13.77 13.77
129803 O1/16/2007 003775 CALIFORNIA JPIA 010807 01/08/2007 34,220.00 34,220.00
129804 01/16/2007 000345 J J'S FOOD COMPANY, INC 157196 12/14/2006 19.18
157199 12/15/2006 8.34 27.52
129805 01/16/2007 000367 KEYLOCK SECURITY 77099 12/14/2006 231.28 231.28
129806 01/16/2007 000379 LEAGUE OF CALIFORNIA 53285 12/19/2006 6,158.00 6,158.00
129807 01/16/2007 004279 MID STATE PLUMBING & 010907 01/09/2007 3,912.08 3,912.08
129808 01/16/2007 005869 MURRAY&ASSOC, BOB 2258 12/17/2006 4,065.26 4,065.26
129809 01/16/2007 000481 PACIFIC GAS 8 ELECTRIC 8532998718-5 12/20/2006 19,017.74 19,017.74
129810 01/16/2007 002932 RUTAN &TUCKER, LLP 490579 12/07/2006 4,082.86
489658 11/29/2006 594.57 4,67743
129811 01/16/2007 000602 SOUTH SLO COUNTY SANIT 63006 12/30/2006 73,789.30
113006 11/30/2006 44,071.48 ��7,g60.78
129812 01/16/2007 002137 VERIZON WIRELESS 2095103744 12/20/2006 135.84 135.84
129813 01/16/2007 004097 WELLS FARGO BANK NATL 010307 01/03/2007 33,205.00 33,205.00
129814 01/16/2007 005960 WILSHIRE FOUNDATION INC CDBG#290R6105AG07 06/30/2006 342.00 342.00
129815 01/16/2007 000699 LEE WILSON ELECTRIC PW 2005-05 01/12/2007 122,333.30 122,333.30
129816 01/18/2007 005964 ARROYO GRANDE SHELL 011807 01/18/2007 1,301.14 1,301.14
Page: 1
apckHist Check History Listing � Page: z
02/O5/2007 8:31AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor SWtus ClearlVoid Date Invoice Inv. Date Amount Paid Check Total
129818 01/19/2007 005962 AEGIS PROTECTION GROUP 7685 11/21/2006 80.00 80.00
129819 01/19/2007 000010AFSS 011607 01/16/2007 250.00 250.00
i 129820 01/19/2007 004815 AIRGAS WEST INC 103260292 12/31/2006 25.60 25.60
129821 01/19/2007 005709AMERICAN MESSAGING L5245715HA 01/15/2007 33.95 33.95
129822 01/19/2007 001050 AMERICAN TEMPS INC 00046190 01/03/2007 516.04
00046234 12/30/2006 169.75 685.79
129823 01/19/2007 000042 ARROYO GRANDE FLOWER 34529 12/30/2006 52.02 52.02
129824 01/19/2007 000084 THE BOXX EXPRESS 228 01/02/2007 5.03 5.03
129825 01/19/2007 005726 BRENNTAG PACIFIC INC BPI632827 01/09/2007 508.80 508.80
129826 01/19/2007 000090 BRISCO MILL& LUMBER 131699 01/10/2007 1125 11.25
129827 01/19/2007 000851 CA CRIME PREVENTION 011807 01/18/2007 30.00 30.00
129828 01/19/2007 005843 CALIFORNIA 5477436 12/23/2006 58.08 58.08
129829 01/19/2007 002620 CAPTO-CA ASSN OF 011507 01/18/2007 40.00 40.00
129830 01/19/2007 000603 CARQUESTAUTO PARTS 7314-133009 01/11/2007 50.19
7314-132481 01/09/2007 32.48
7314-128707 12/22/2006 23.92
7314-132771 01/10/2007 5.39 111.98
129831 01/19/2007 000160 CHAPARRAL 250395 01/16/2007 132.00 132.00
129832 01/19/2007 001990 CHARTER 27950 01/22/2007 194.95 194.95
129833 01/19/2007 000163 CHERRY LANE 20433 12/13/2006 148.54 148.54
129834 01/19/2007 002407 CINGULAR WIRELESS 123079092 12/26/2006 43.84 43.84
129835 01/19/2007 001925 CLEARWATER COLOR 008852 12/01/2006 207.85 207.85
129836 01/19/2007 000171 CLINICAL LABORATORY OF 748030 01/09/2007 387.00 387 00
129837 01/19/2007 003599 COMMERCIAL SANITARY 10349 01/03/2007 224.58 224.58
Page: 2
apCkHist Check History Listing Page: 3
02/05/2007 8:31AM CITY OF ARROYO GRANDE
Bankcode: boa
Check# Date Vendor Status CIeaNVoid Date Invoice Inv. Date Amount Paid Check ToWI
129838 01/19/2007 005966COMMUNITY COUNSELING 01112007 01/11/2007 1,290.20 1,290.20
129839 01/19/2007 000195 CRYSTAL SPRINGS WATER 12/31-63949 01/17/2007 19.50
12/31-48517 12/31/2006 11.50
12/31-14273 01/17/2007 11.50
12/31-70931 01/17/2007 11.50 54.00
129840 01/19/2007 000196 CUESTA EQUIPMENT CO INC 330531 01/08/2007 499.79
330532 01/08/2007 �9 3�
330511 01/05/2007 41.46 620.56
129841 01/19/2007 000202 D.A.R.E. AMERICA MN-62076 12/15/2006 384.15
MN-62077 12/15/2006 Z29 8� 613.95
129842 01/19/2007 003227 SHANE DAY 010907 01/09/2007 71.11 71.11
129843 01/19/2007 004717 DEPT OF SOCIAL SERVICES FACILITY#401711736 01/09/2007 1,800.00 1,800.00
129844 01/19/2007 000200 DFM ASSOCIATES 011607 01/16/2007 48.00 48.00
129845 01/19/2007 000210 DIESELRO, INC 20907 01/12/2007 511.34
20887 01/04/2007 204.00
20932 01/10/2007 42.50
20948 01/10/2007 42.50
20947 01/10/2007 42.50
20946 01/10/2007 42.50
20944 01/10/2007 42.50
20945 01/10/2007 42.50 970.34
129846 01/19/2007 001525 FERGUSON ENTERPRISES, 1212068 12/28/2006 735.80
1227607 01/OS/2007 367.33
CREDIT 01/17/2007 -93.84 1,009.29
129847 01/19/2007 000262 FRANK'S LOCK&KEY 24473 12/27/2006 10.73
24474 12/27/2006 2.�5 12.88
129848 01/19/2007 000605 THE GAS COMPANY 1/10-1375 01/10/2007 458.55
1/9-200 N 01/09/2007 377.67
1/10-350 S 01/10/2007 292.50
1/8-910 01/08/2007 71.69
Page: 3
apCkHist Check History Listing Page: a
02I05/2007 831AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNOid Date Invoice Inv.Date Amount Paid Check Total
1/8-1500w 01/08/2007 10.85 1,211.26
129849 01/19/2007 005844 GODWIN PUMPS OF 0610875 12/29/2006 22,542.45 22,542.45
129850 01/19/2007 000499 GRAND AWARDS, INC 61706 12/28/2006 192.84
70000 01/02/2007 �3 95 266.79
129851 01/19/2007 003025 GSI SOILS, INC 18709 12/28/2006 525.00 525.00
129852 01/19/2007 000292 HACH COMPANY 4990972 01/09/2007 279.98 279.98
129853 01/19/2007 000311 HINDERLITER, DE LLAMAS 0011677-IN 01/12/2007 150.00 150.00
129854 01/19/2007 0028201NDOFF, INC 880239 01/09/2007 313.01 313.01
129855 01/19/2007 000350 JACK'S REPAIRS AND SALES 20553 12/07/2006 72.73 72.73
129856 01/19/2007 005965 LOMBARDS AUTOSOUNDS A13986 01/03/2007 168.27 16827
129857 01/19/2007 000423 MID-STATE CONCRETE 24085 01/10/2007 232.74 232.74
129858 01/19/2007 000419 MIDAS AUTO SERVICE 16584 01/18/2007 117.90
16574 01/03/2007 69.15
16577 01/03/2007 49.15
16590 01/04/2007 25.00
16593 01/04/2007 20.00 2g�2p
129859 01/19/2007 000426 MIER BROS LANDSCAPE 123183 12/14/2006 2,917.20
- 123384 12/20/2006 219.86
123119 12/13/2006 �9a4�
123098 12/12/2006 137.28
123615 12/28/2006 130.85
123126 12/13/2006 66.50
123163 12/14/2006 63.28 3,733.38
129860 01/19/2007 000429 MINER'S ACE HARDWARE, 115638 01/10/2007 104.19
115344 01/08/2007 45.02
115713 01/11/2007 482 154.03
129861 01/19/2007 000441 MULLAHEY FORD FOCS174344 12/18/2006 250.07
FOCS174873 01/05/2007 129.03
FOCS175031 01/11/2007 63.52
Page: 4
apckHist Check History Listing Page: 5
02/05/2007 8:31AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
FOCS174439 12/20/2006 3z.2Z
FOCS174466 12/21/2006 3z•ZZ 507.06
129862 01/19/2007 000444 MUSTANG TREE CARE 383 01/09/2007 1,900.00
� 384 01/09/2007 750.00 2,650.00
129863 01/19/2007 000454 NATIONAL NOTARY ASSN NNA#775679 01/17/2007 25.00 25.00
� 129864 01/19/2007 000811 NATL VOLUNTEER FIRE 011607 01/18/2007 50.00 50.00
� 129865 01/19/2007 005892 OCEANO FIREFIGHTERS 011807 01/18/2007 130.00
0118 01/18/2007 130.00 260.00
129866 01/19/2007 000468 OFFICE DEPOT 365807 12/08/2006 97.16
369816228-001 01/O5/2007 33.96 �3�,�2
129867 01/19/2007 000472 ORCHARD SUPPLY 24965 11/27/2006 37.52
72752 12/21/2006 17.14
REF#9912290 12/26/2006 -1.60
CREDIT 01/19/2007 -240 50.66
129868 01/19/2007 000481 PACIFIC GAS& ELECTRIC 1/10-620838 01/10/2007 171.44
1/10-781296 01/10/2007 15.12 186.56
129869 01/19/2007 000493 PHI�LIPS FLOOR COVERING PW 2006-09 01/18/2007 1,268.00 1,268.00
129870 01/19/2007 000513 BEAU PRYOR 011807 01/18/2007 178.00 178.00
129871 01/19/2007 005963 FRANCES RICE 011807 01/18/2007 79.10 79.10
129872 01/19/2007 000531 RICHETTI COMPLETE WATER 48829 01/01/2007 15.00 15.00
129873 01/19/2007 002670 RICOH LEASING 07012067049 01/16/2007 155.28 155.28
129874 01/19/2007 003363 NINA RIPPY 011607 01/16/2007 400.75 400.75
129875 01/19/2007 000587 SEBASTIAN OIL CFN98858 12/31/2006 40.31 40.31
129876 01/19/2007 002624 SERVICEMASTER CBM 125091 01/02/2007 3,977.00 3,977.00
129877 01/19/2007 001189 SLO COUNTY FIRE DEPT 011507 01/18/2007 156.00 156.00
129878 01/19/2007 003831 RANDY D SMART, OD 010807 01/18/2007 273.00 273.00
Page: 5
apckHist Check History Listing Page: 6
02/05/2007 8:31AM CITY OF ARROYO GRANDE
I
� Bank code: boa
�
, Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total
129879 01/19/2007 000616 STERLING 22445 01/01/2007 974.00 974.00
129880 01/19/2007 003457 TENERA ENVIRONMENTAL E16561 01/02/2007 15,874.00 15,874.00
129881 01/19/2007 002370 TITAN INDUSTRIAL 1016986 01/11/2007 28.92 29.92
129882 01/19/2007 002468 THE TRIBUNE 2526084 01/13/2007 171.00 171.00
129883 01/19/2007 004609 TROESH RECYCLING, INC 5204 01/11/2007 61.88 61.88
129884 01/19/2007 000669 UNION ASPHALT, INC 263110 01/09/2007 237.35 237.35
129885 01/19/2007 000666 UNITED RENTALS 62008280-001 01/08/2007 161.34 161.34
129886 01/19/2007 004736 VANGUARD VAULTS 14476 12/31/2006 60.00 60.00
129887 01/19/2007 000687 WAYNE'S TIRE, INC 763749 01/04/2007 282.94
763748 01/04/2007 248.61
763750 01/04/2007 97.64
763887 01/10/2007 75.00 704.19
129888 01/19/�007 005960 WILSHIRE FOUNDATION INC 01032007 01/03/2007 1,153.59 1,153.59
129889 01/19/2007 000699 lEE WILSON ELECTRIC 0688 01/09/2007 9,990.00 9,990.00
129890 01/22/2007 005967 PACIFIC GAS& ELECTRIC CONTRACT#1003956 01/19/2007 50,772.99 50,772.99
129891 01/22/2007 005971 CENTR.4L COAST CHAPTER 012207 01/22/2007 12.00 12.00
129892 01/22/2007 000123 CA ST BOARD OF ACCT#97-186030 01/22/2007 1,911.00 1,911.00
129902 01/25/2007 000192 CROCKER'S LOCKERS(DBA) 011707 01/17/2007 200.00 200.00
129903 01/25/2007 001058 TONY M FERRARA 012507 01/25/2007 104.23 104.23
129904 01/26/2007 005970 MARLA GOOTGELD Ref000073949 01/19/2007 0.30 0.30
129905 01/26/2007 005968 U S POST OFFICE DEPT Ref000073947 01/19/2007 144.22 144.22
129906 01/26/2007 005969 HEATHER VEJAR Ref000073948 01/19/2007 18.66 18.66
129907 01/26/2007 000471 1 HOUR PHOTO PLUS 5257 12/28/2006 49.08 49.08
129908 01/26/2007005385ACSFIREHOUSE 57551 12/27/2006 1,142.21 1,142.21
Page: 6
apckHist Check History Listing Page: 7
02/OS/2007 8:31AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNOid Date Invoice Inv. Date Amount Paid Check Total
I -
129909 01/26/2007 005412TONYAEILTS 012507 01/25/2007 916.33 916.33
129910 01/26/2007 003817 AMERIPRIDE UNIFORM SVCS V 01/26/2007 0.00 0.00
129911 01/26/2007 003817 AMERIPRIDE UNIFORM SVCS F034522 12/19/2006 53.09
F848813 12/O5/2006 32.10
F860422 12/19/2006 32.10
F854645 12/12/2006 19.60
F866255 12/26/2006 19.60
F848828 12/OS/2006 19.60
F854663 12/12/2006 19.60
F860438 12/19/2006 19.60
F866275 12/26/2006 19.60
F 854654 12/12/2006 18.45
F 84 8812 12/O S/2 006 18 2 0
F854644 12/12/2006 18.20
F860421 12/26/2006 18.20
F866254 12/26/2006 18.Z0
F866266 12/26/2006 17.25
F848826 12/05/2006 15.00
F860436 12/19/2006 15.00
F848820 12/05/2006 11.80
F 860429 12/19/2006 11.80
F 854658 12/12/2006 10.35
F866270 12/26/2006 10.35
F848825 12/05/2006 9.50
F860435 12/19/2006 9.50
F848819 12/O5/2006 $8�
F860428 12/19/2006 8 8�
F854660 12/12/2006 8.50
F866272 12/26/2006 8.50
F854657 12/12/2006 6.00
F866269 12/26/2006 6.00
F848827 12/OS/2006 5.60
F854662 12/12/2006 5.60
F860437 12/19/2006 5.60
F866274 12/26/2006 5.60
Page: 7
apckHist Check History Listing Page: 8
02/OS/2007 8:31AM CITY OF ARROYO GRANDE
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total
F854659 12/12/2006 5.00
F866271 12/26/2006 5.00
F854650 12/12/2006 z 8�
F866260 12/26/2006 2.a�
F854651 12/12/2006 2.80
F866261 12/26/2006 2 80 526.89
129912 01/26/2007 002632 API WASTE SERVICES (DBA) 71 C00036 01/12/2007 545.85 545.85
129913 01/26/2007 005964 ARROYO GR,4NDE SHELL 39844 12/22/2006 32.91 32.91
129914 01/26/2007 005507 AT&T 1/5-9816 01/08/2007 77.85 77.85
129915 01/26/2007 000053 B & B STEEL 8 SUPPLY, INC 265888 01/12/2007 110.49 110.49
129916 01/26/2007 000065 BRENDA BARROW 012407 01/25/2007 221.66 221.66
129917 01/26/2007 005972 BIDAMERICA/CONVERT-A- 3219 01/10/2007 7,444.17 7,444.17
129918 01/26/2007 000090 BRISCO MILL& LUMBER 131708 01/11/2007 5.87
131731 01/12/2007 3.82 9.69
129919 01/26/2007 001577 BURDINE PRINTING (DBA) 5183 01/09/2007 366.10 366.10
129920 01/26/2007 000095 BURKE AND PACE OF AG, 2333615 12/06/2006 183.93 183.93
129921 01/26/2007 005147 BUSINESS 21 PUBLISHING 012307 01/25/2007 99.00 99.00
129922 01/26/2007 000154 CENTRAL COAST SOD INC 61532 01/12/2007 311 03 311.03
129923 01/26/2007 004440 CHOICEPOINT BUSINESS & A60001532610 10/31/2006 150.00
AB0005149360 11/30/2006 150.00 300.00
129924 01/26/2007 005337 CJAA 011907 01/25/2007 35.00 35.00
129925 01/26/2007 000169 CLASSIC TEES & SIGNS 8144 01/16/2007 266.62 266.62
129926 01/26/2007 005973 CLEATH &ASSOCIATES 2901 12/13/2006 600.00 600.00
129927 01/26/2007 002842 COMMERCIAL 1147-0107 01/15/2007 420.00
1137-0107 01/15/2007 350.00 770.00
129928 01/26/2007 003599 COMMERCIAL SANITARY 10360 01/09/2007 341.06
Page: 8
apckHist Check History Listing Page: 9
02/05/2007 8:31AM CITY OF ARROYO GRANDE
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total
10374 01/12/2007 28100 622.06
129929 01/26/2007 005835 COMP�ETE WIRELESS 67449 01/08/2007 136.44 136.44
129930 01/26/2007 000195 CRYSTAL SPRINGS WATER 048519 01/19/2007 1725 17.25
129931 01/26/2007 000196 CUESTA EQUIPMENT CO INC 330710 01/11/2007 56.56 56.56
129932 01/26/2007 000210 DIESELRO, INC 20840 01/09/2007 530.47 530.47
129933 01/26/2007 002673 DOCTORS MEDPLUS 13883688 12/20/2006 125.00 125.00
129934 01/26/2007 004164 FEDEX 5-516-89116 01/19/2007 13.28 13.28
129935 01/26/2007 001525 FERGUSON ENTERPRISES, 1222170 01/05/2007 925.72
1228857 01/08/2007 678.98
1227607-1 01/10/2007 93.84
1228119 01/10/2007 88.48
1227583 01/09/2007 49.68 1,836.70
129936 01/26/2007 004372 GARING TAYLOR & 6913 12/31/2006 3,622.50
6912 12/31/2006 2,560.19
6818 11/30/2006 162.50 6,345.19
129937 01/26/2007 000280 GRAND PERFORMANCE 00159 12/21/2006 15.77 15.77
129938 01/26/2007 002358 GREAT WESTERN ALARM 070100713201 01/10/2007 85.00 85.00
129939 01/26/2007 000288 CITY OF GROVER BEACH V 01/26/2007 0.00 0.00
129940 01/26/2007 000288 CITY OF GROVER BEACH 63006 06/30/2006 954.08
063006 06/30/2006 576.73 1,530.81
129941 01/26/2007 003025 GSI SOILS, INC 18513 12/01/2006 515.00 515.00
129942 01/26/2007 001817 HARVEST BAG, INC 10232006 10/23/2006 1,579.09
12082006 12/08/2006 1�s �9 1,695.18
129943 01/26/2007 000290 HPC/EAGLE ENERGY INC 109547 01/10/2007 84.24 8424
129944 01/26/2007 000332 IACP- INTL ASSN OF CHIEFS 012507 01/25/2007 100.00 100.00
129945 01/26/2007 003903 LAHR ELECTRIC MOTORS 3544 12/18/2006 1,649.08 1,649.08
Page: 9
apCkHist Check History Listing Page: �o
02/05/2007 8:31AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor SWtus ClearNoid Date Invoice Inv. Date Amount Paid Check Total
129946 01/26/2007 000419 MIDAS AUTO SERVICE 0016639 01/09/2007 31.47 31.47
129947 01/26/2007 000429 MINER'S ACE HARDWARE, 116371 01/17/2007 36.43
117023 01/23/2007 33.08
• 134277 01/22/2007 13.93
116977 01/22/2007 6.41 89.85
129948 01/26/2007 000438 F MORTON PITT COMPANY 0009391-IN 12/28/2006 18.16 18.16
129949 01/26/2007 000441 MULLAHEY FORD FOCS169679 07/26/2006 440.49
116350 01/10/2007 140.53 581.02
129950 01/26/2007 000468 OFFICE DEPOT 370617295-001 01/12/2007 171.80
369988183-001 01/12/2007 124.50
369580321-001 01/05/2007 55.18
369847886-001 01/05/2007 35.70
369886530-001 01/05/2007 3.75
370686160-001 01/12/2007 3.74
369847885-001 01/12/2007 -42.46 35221
129951 01/26/2007 0018860FFICEMAX-HSBC 05350j3631 12/29/2006 370.17
0839613621 01/06/2007 22•9�
06277j3411 12/07/2006 $�5 401.82
129952 01/26/2007 000502 R L POLK 8 CO 011907 01/25/2007 117.25 ���.25
129953 01/26/2007 002363 PRIMARY CARE DOG &CAT 47976 01/12/2007 500.11 500.11
129954 01/26/2007 003363 NINA RIPPY 012307 01/25/2007 156.10 156.10
129955 Ot/26/2007 000538 S & L SAFETY PRODUCTS 179591 01/16/2007 576.36
147668 11/28/2006 150.04 726.40
129956 01/26/2007 001189 SLO COUNTY FIRE DEPT 012507 01/25/2007 156.00 156.00
129957 01/26/2007 005974 MARTIN OR CONNIE SOLIS 012207 01/26/2007 144.25 14425
129958 01/26/2007 000602 SOUTH SLO COUNTY SANIT 082506 08/25/2006 8,121.67
112806 11/28/2006 521.10 8,642.77
129959 01/26/2007 003288 JEFFREY SOUZA 010207 01/02/2007 1,000.00 1,000.00
Page: 10
� apckHist Check History Listing Page: �t
02/05/2007 8:31AM CITY OF ARROYO GRANDE
Bank code: boa .
Check# Date Vendor Status ClearNOid Date Invoice Inv.Date Amount Paid Check Total
129960 01/26/2007 005471 DOUG SUMPTER 011807 01/18/2007 60.88 60.88
129961 01/26/2007 005560 TANKS A LOT HYDRO SVCS 771 01/15/2007 540.00
774 01/15/2007 460.00 1,000.00
129962 01/26/2007 002370 TITAN INDUSTRIAL 1017154 01/18/2007 154.36 154.36
129963 01/26/2007 000677 PEGGY VALKO 012307 01/25/2007 188.80 188.80
129964 01/26/2007 002137 VERIZON WIRELESS 2103164524 01/04/2007 301.12
2104143621 01/23/2007 53.64
2103979903 01/23/2007 37.47
2104363203 01/23/2007 32.28 424.51
129965 01/26/2007 002609 WATERBOYS PLUMBING 14448 01/12/2007 300.50 300.50
129966 01/26/2007 000689 WEST PAYMENT CENTER 6042314695 12/21/2006 318.53
6042181587 12/16/2006 25.�4 344.27
129967 01/26/2007 000699 LEE WILSON ELECTRIC 0645 01/12/2007 5,260.00
0646 01/12/2007 5,260.00 10,520.00
129968 01/26/2007 000684 VILLAGE FRAMING 012307 01/26/2007 491.32 491.32
129969 01/30/2007 005532 UC REGENTS 012907 01/30/2007 60.00 60.00
129970 01/31/2007 000058 BANK OF AMERICA 1/5-9463 01/08/2007 1,736.89
1/8-2091 01/OS/2007 1,1 S 1.29
1/8-7762 01/08/2007 93122
1/8-2581 01/08/2007 611.13
1/8-4272 01/08/2007 520.52
1/8-9444 01/08/2007 515.82
1/8-9328 01/08/2007 381.20
1/8-2059 01/08/2007 308.94
1/8-9163 01/08/2007 238.48
1/8-2083 01/08/2007 212.84
1/8-0915 01/08/2007 106.54 6,744.87
boa Total: 544,345.37
Page: 17
apCkHist Check History Listing Page: 12
02/05/2007 8:31AM CITY OF ARROYO GRANDE
Bankcode: boa
Check# Date Vendor Status ClearNOid Date Invoice Inv. Date Amount Paid Check Total
161 checks in this report Total Checks: 544,345.37
,
Page: 12
ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
72129/O6 -1/11/07
01/19/07
FUND 010 434,604.37 5101 Salaries Full time 181,044.91
FUND 220 18,469.87 5102 Salaries Part-Time- PPT 18,885.07
FUND 284 706.84 5103 Salaries Part-Time-TPT 9,125.91
FUND 285 706.92 5105 Salaries OverTime 12,487.08
FUND 612 6,644.59 5107 Salaries Standby 418.39
FUND 640 19,006.83 5108 Holiday Pay 48,326.59
480,139.42 5109 Sick Pay 4,006.42
5110 AnnualLeave Buyback
5111 Vacation Buyback
5112 Sick Leave Buyback
5113 Vacation Pay 8,418.11
5114 Comp Pay 3,068.24
5115 Annual Leave Pay 45,411.52
5121 PERS Retirement 75,498.31
5122 Social Security 23,789.07
5123 PARS Retirement 416.40
5126 State Disability Ins. 651.32
5127 Deferred Compensation 775.00
5131 Health Insurance 39,858.88
5132 Dentallnsurance 4,412.10
5133 Vision Insurance 1,016.67
5134 Life Insurance 579.81
5135 Long Term Disability 857.22
5143 Uniform Allowance
5144 Car Allowance 500.00
5146 Council Expense
5147 Employee Assistance 242.40
5148 Boot Allowance 75.00
5149 Motor Pay 75.00
5150 Bi-Lingual Pay 200.00
480,139.42
8.b.
� PRROYp
O C
h INCORPORRTE z MEMORANDUM �
U m
� JULY 10. 19 H * � �
c4��FORN�P .
TO: CITY COUNCIL
FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES��
SUBJECT: CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT
WITH DEMSEY, FILLIGER & ASSOCIATES FOR AN ACTUARIAL
VALUATION OF THE CITY OF ARROYO GRANDE'S OTHER POST
EMPLOYMENT BENEFITS (OPEB)
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
It is recommended the City Council authorize the City Manager to execute an
agreement with Demsey Filliger & Associates to conduct an actuarial valuation of the
City's other post employment benefits (OPEB) and appropriate $4,400 from the General
Fund, $300 from the Water Fund and $300 from the Sewer Fund.
FUNDING:
The cost of the actuarial study is $5,000. Staff is requesting an appropriation of $4,400
from the General Fund, $300 from the Water Fund, and $300 from the Sewer Fund.
DISCUSSION:
The Government Accounting Standards Board (GASB) has recently issued Statement
45 (GASB 45) requiring public agencies to report in their annual financial statements
their liability for OPEB. OPEB refers to employer paid benefits for retirees, except for
pensions. In the case of the City of Arroyo Grande, the primary impact relates to health
insurance coverage for retired employees.
Under GASB 45, the City must account for and report the Annual Required Contribution
(ARC) for OPEB. As a result, the annual OPEB expense to be reported must be based
on actuarially determined amounts rather than on the "pay as you go" method that the
� City currently uses. The actuarial evaluation will determine the accounting and
' reporting amounts expected in the future. These costs will be calculated over the
working lifetime of the employees and reported on the City's financial statements. An
actuarial valuation is required every two or three years depending on how many
employees the City has and how many retired employees are receiving benefits.
The implementation of GASB 45 will be in three phases. The City of Arroyo Grande is a
"Phase II" City and is required to implement the accounting changes by Fiscal Year
2007/08.
CITY COUNCIL
AWARD OF CONTRACT FOR AN ACTUARIAL VALUATION OF OPEB
FEBRUARY 13, 2007
PAGE 2
A Request for Proposal (RFP) for an actuarial study of the City's OPEB was mailed to
fifteen (15) firms. Of those firms the City received six (6) responses. The proposals
ranged from $2,900 to $10,500. Demsey, Filliger & Associates, at a cost of$5,000, was
selected based on their work plan and scope of services for the actuarial study.
The decision facing the City will be whether to fund the OPEB liability or continue with
the "pay as you go" method. Staff will make a recommendation on which method to use
once the study has been completed and the amount of the liability is known. The
Consultant will also be asked to provide alternative ways available to reduce these
costs. The City Manager will be meeting with Union representatives to inform them that
this issue is under review.
ALTERNATIVES:
The alternatives available to the City Council are as follows:
— Accept staffs recommendation and award contract to Demsey, Filliger &
Associates;
— Revise staff recommendation and award bid to another consultant, or
— Provide direction to staff regarding City Council alternatives.
Attachment(s):
1. Agreement for Consultant Services
2. Request for Proposal for Other Post Employment Benefits (OPEB) Actuarial
Service
3. Proposal from Demsey, Filliger &Associates
ATTACHMENT 1
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT is made and effective as of February 14, 2007, between DEMSEY,
FILLIGER 8� ASSOCIATES ("ConsultanY'), and the CITY OF ARROYO GRANDE, a
Municipal Corporation ("City"). In consideration of the mutual covenants and conditions
set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on February 14, 2007 and shall remain and continue in
effect until all February 14, 2008, unless sooner terminated pursuant to the provisions of
this Agreement.
2. SERVICES
Consultant shall perform the tasks described and comply with all terms and provisions set
forth in Exhibit "A", attached hereto and incorporated herein by this reference.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability,
experience and talent, perform all tasks described herein. Consultant shall employ, at a
minimum generally accepted standards and practices utilized by persons engaged in
providing similar services as are required of Consultant hereunder in meeting its
obligations under this Agreement.
4. AGREEMENT ADMINISTRATION
, City's Financial Services Director shall represent City in all matters pertaining to the
administration of this Agreement. Demsey, Filliger & Associates's designated Project
Manager shall represent Consultant in all matters pertaining to the administration of this
Agreement.
5. PAYMENT
The City agrees to pay the Consultant in accordance with the payment rates and terms
set forth in Exhibit "B", attached hereto and incorporated herein by this reference.
� 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE
(a) The City may at any time, for any reason, with or without cause, suspend or terminate
' this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10)
' days prior written notice. Upon receipt of said notice, the Consultant shall immediately
cease all work under this Agreement, unless the notice provides otherwise. If the City
suspends or terminates a portion of this Agreement such suspension or termination shall
not make void or invalidate the remainder of this Agreement.
Page 1 of 16
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay
to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the
Agreement pursuant to this Section, the Consultant will submit an invoice to the City
pursuant to Section 5.
7. TERMINATION ON OCCURRENCE OF STATED EVENTS
This Agreement shall terminate automatically on the occurrence of any of the following
events:
(a) Bankruptcy or insolvency of any party;
(b) Sale of ConsultanYs business; or
(c) Assignment of this Agreement by Consultant without the consent of City.
(d) End of the Agreement term specified in Section 1.
8. DEFAULT OF CONSULTANT
(a)The ConsultanYs failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms of
this Agreement, City shall have no obligation or duty to continue compensating
Consultant for any work performed after the date of default and can terminate this
Agreement immediately by written notice to the Consultant. If such failure by the
Consultant to make progress in the performance of work hereunder arises out of causes
beyond the Consultant's control, and without fault or negligence of the Consultant, it shall
not be considered a default.
(b)If the City Manager or his/her delegate determines that the Consultant is in default in
the performance of any of the terms or conditions of this Agreement, he/she shall cause
to be served upon the Consultant a written notice of the default. The Consultant shall
have ten (10) days after service upon it of said notice in which to cure the default by
rendering a satisfactory performance. In the event that the Consultant fails to cure its
default within such period of time, the City shall have the right, notwithstanding any other
provision of this Agreement to terminate this Agreement without further notice and without
prejudice to any other remedy to which it may be entitled at law, in equity or under this
Agreement.
9. LAWS TO BE OBSERVED. Consultant shall:
(a) Procure all permits and licenses, pay all charges and fees, and give all notices which
may be necessary and incidental to the due and lawful prosecution of the services to be
performed by Consultant under this Agreement;
, (b) Keep itself fully informed of all existing and proposed federal, state and local laws,
ordinances, regulations, orders, and decrees which may affect those engaged or
� Page 2 of 16
�
employed under this Agreement, any materials used in ConsultanYs perFormance under
this Agreement, or the conduct of the services under this Agreement;
(c) At all times observe and comply with, and cause all of its employees to observe and
comply with all of said laws, ordinances, regulations, orders, and decrees mentioned
above;
(d) Immediately report to the City's Contract Manager in writing any discrepancy or
inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees
mentioned above in relation to any plans, drawings, specifications, or provisions of this
Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law or in equity
occasioned by failure of the Consultant to comply with this Section.
10. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs,
expenses, receipts, and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Consultant shall provide
free access to the representatives of City or its designees at reasonable times to such
books and records; shall give City the right to examine and audit said books and records;
shall permit City to make transcripts there from as necessary; and shall allow inspection
, of all work, data, documents, proceedings, and activities related to this Agreement. Such
records, together with supporting documents, shall be maintained for a period of three (3)
years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all
original documents and computer files shall be returned to the City if requested, and the
I Consultant shall make available to the City, at the ConsultanYs office and upon
reasonable written request by the City, the necessary computer sofiware and hardware
for purposes of accessing, compiling, transferring, and printing computer files and any
other work files the Consultant developed internally as part of its pertormance of this
Agreement. The Consultant shall not share with any third parties, at any time during or
after the performance of services under this Agreement, any information obtained directly
or indirectly from the City during the course of the Agreement without advance written
, approval by the City.
� 11. INDEMNIFICATION
I (a) Indemnification for Professional �iabilitv. When the law establishes a professional
standard of care for ConsultanYs Services, to the fullest extent permitted by law,
Consultant shall indemnify, protect, defend and hold harmless City and any and all of its
Page 3 of 16
officials, employees and agents ("Indemnified Parties") from and against any and all
losses, liabilities, damages, costs and expenses, including attorney's fees and costs to
the extent same are caused in whole or in part by any negligent or wrongful act, error or
omission of Consultant, its officers, agents, employees or subcontractors (or any entity or
individual that Consultant shall bear the legal liability thereofl in the performance of
professional services under this agreement.
(b) Indemnification for Other Than Professional Liabilitv. Other than in the performance of
professional services and to the full extent permitted by law, Consultant shall indemnify,
defend and hold harmless City, and any and all of its employees, officials and agents from
and against any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or
costs of any kind, whether actual, alleged or threatened, including attorneys fees and
costs, court costs, interest, defense costs, and expert witness fees), where the same
arise out of, are a consequence of, or are in any way attributable to, in whole or in part,
the performance of this Agreement by Consultant or by any individual or entity for which
Consultant is legally liable, including but not limited to officers, agents, employees or
subcontractors of Consultant.
(c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity
agreements with provisions identical to those set forth here in this section from each and
every subcontractor or any other person or entity involved by, for, with or on behalf of
Consultant in the performance of this agreement. In the event Consultant fails to obtain
such indemnity obligations from others as required here, Consultant agrees to be fully
responsible according to the terms of this section. Failure of City to monitor compliance
with these requirements imposes no additional obligations on City and will in no way act
as a waiver of any rights hereunder. This obligation to indemnify and defend City as set
forth here is binding on the successors, assigns or heirs of Consultant and shall survive
the termination of this agreement or this section.
12. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement
insurance coverage as specified in Exhibit "C" attached hereto and incorporated herein as
though set forth in full.
13. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent
Consultant. The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under ConsultanYs exclusive direction and control. Neither
City nor any of its officers, employees, or agents shall have control over the conduct of
Consultant or any of ConsultanYs officers, employees, or agents, except as set forth in
this Agreement. Consultant shall not at any time or in any manner represent that it or any
of its officers, employees, or agents are in any manner offcers, employees, or agents of
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Page 4 of 16
the City. Consultant shall not incur or have the power to incur any debt, obligation, or
liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Consultant in connection with performance
of this Agreement. Except for the fees paid to Consultant as provided in the Agreement,
City shall not pay salaries, wages, or other compensation to Consultant for performing
services hereunder for City. City shall not be liable for compensation or indemnification to
Consultant for injury or sickness arising out of performing services hereunder.
14. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is used
against or in concert with any officer or employee of the City of Arroyo Grande in
connection with the award, terms or implementation of this Agreement, including any
method of coercion, confidential financial arrangement, or financial inducement. No officer
or employee of the City of Arroyo Grande will receive compensation, directly or indirectly,
from Consultant, or from any officer, employee or agent of Consultant, in connection with
the award of this Agreement or any work to be conducted as a result of this Agreement.
Violation of this Section shall be a material breach of this Agreement entitling the City to
any and all remedies at law or in equity.
15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public
official who exercises authority over or responsibilities with respect to the project during
his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any
agreement or sub-agreement, or the proceeds thereof, for work to be performed in
connection with the project performed under this Agreement.
16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be
considered confidential and shall not be released by Consultant without City's prior written
authorization. Consultant, its officers, employees, agents, or subcontractors, shall not
without written authorization from the City Manager or unless requested by the City
, Attorney, voluntarily provide declarations, letters of support, testimony at depositions,
response to interrogatories, or other information concerning the work pertormed under
this Agreement or relating to any project or property located within the City. Response to
a subpoena or court order shall not be considered "voluntary" provided Consultant gives
City notice of such court order or subpoena.
� (b) Consultant shall promptly notify City should Consultant, its officers, employees,
' agents, or subcontractors be served with any summons, complaint, subpoena, notice of
' deposition, request for documents, interrogatories, request for admissions, or other
discovery request, court order, or subpoena from any person or party regarding this
Agreement and the work performed there under or with respect to any project or property
located within the City. City retains the right, but has no obligation, to represent
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Page 5 of 16
Consultant and/or be present at any deposition, hearing, or similar proceeding.
Consultant agrees to cooperate fully with City and to provide the opportunity to review any
response to discovery requests provided by Consultant. However, City's right to review
any such response does not imply or mean the right by City to control, direct, or rewrite
said response.
17. NOTICES
Any notice which either party may desire to give to the other party under this Agreement
must be in writing and may be given either by (i) personal service, (ii) delivery by a
reputable document delivery service, such as but not limited to, Federal Express, which
provides a receipt showing date and time of delivery, or (iii) mailing in the United States
Mail, certified mail, postage prepaid, return receipt requested, addressed to the address
of the party as set forth below or at any other address as that party may later designate
by notice:
To City: City of Arroyo Grande
Angela Kraetsch
214 E. Branch Street
Arroyo Grande, CA 93420
To Consultant: Demsey, Filliger & Associates
21006 Devonshire, Suite 205
Chatsworth, CA 91311
18. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof,
without the prior written consent of the City.
19. GOVERNING LAW
�
I The City and Consultant understand and agree that the laws of the State of Califomia
shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement
and also govern the interpretation of this Agreement. Any litigation concerning this
Agreement shall take place in the superior or federal district court with jurisdiction over
the City of Arroyo Grande.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the
obligations of the parties described in this Agreement. All prior or contemporaneous
agreements, understandings, representations, and statements, or written, are merged into
this Agreement and shall be of no further force or effect. Each party is entering into this
Agreement based solely upon the representations set forth herein and upon each party's
own independent investigation of any and all facts such party deems material.
I
Page 6 of 16
I
21. TIME
City and Consultant agree that time is of the essence in this Agreement.
22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of the City's Request for Proposal, Exhibit "D",
attached hereto and incorporated herein by this reference, and the contents of the
proposal submitted by the Consultant, Exhibit "E", attached hereto and incorporated
herein by this reference. In the event of conflict, the requirements of City's Request for
Proposals and this Agreement shall take precedence over those contained in the
ConsultanYs proposals.
23. CONSTRUCTION
The parties agree that each has had an opportunity to have their counsel review this
Agreement and that any rule of construction to the effect that ambiguities are to be
resolved against the drafting party shall not apply in the interpretation of this Agreement
or any amendments or exhibits thereto. The captions of the sections are for convenience
and reference only, and are not intended to be construed to define or limit the provisions
to which they relate.
24. AMENDMENTS
Amendments to this Agreement shall be in writinp and shall be made only with the mutual
written consent of all of the parties to this Agreement.
25. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants
and represents that he/she has the authority to execute this Agreement on behalf of the
Consultant and has the authority to bind Consultant to the performance of its obligations
hereunder.
Page 7 of 16
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
the day and year first above written.
CITY OF ARROYO GRANDE CONSULTANT
By: By:
Tony Ferrara, Mayor
Its:
Attest: (Title)
Kelly Wetmore, City Clerk
Approved As To Form:
Timothy J. Carmel, City Attorney
Page 8 of 16
EXHIBIT A
SCOPE OF WORK
The City's current policy is that employees who retire from City service will be allowed to
purchase medical insurance coverage through the City.
The City has elected to participate in the PERS Health Benefit Program with the unequal
contribution option. The City's contribution towards retirees started at $1.00 per year in
2000. The contribution shall increase 5% per year of the City's contribution for active
employees until such time that the contributions for retirees and active employees are
equal, providing that the City is participating in the CaIPERS Health Plan.
The objective of this project is to be able to recognize OPEB costs systematically over
employees' years of service and to provide relevant information about the actuarial
accrued liabilities for these benefits.
Specifically, the selected firm will provide:
1. Disclosure of the post-employment benefit obligations (unfunded
accrued liability) and Annual Required Contributions (ARC) in
accordance with the recently issued GASB Statement No. 45, including
a breakdown of the liability by the following:
Current Employees
Retired Employees
Over age 65
Under age 65
2. Disclosures for the trust fund(s) as may be required by GASB Statement
No. 43.
3. An analysis and explanation of the various funding strategies that might
be considered for funding the cost of benefits associated with past
service and strategies for reducing the cost of the benefit going forward.
4. The required annual total contribution amounts under the various funding
strategies utilizing different amortization periods (20, 25, and 30 years).
5. For each valuation, a breakdown of the annual contribution amount into
the following components:
Normal contribution amount
Past service amount
All other unfunded liabilities
Interest earning component on contribution amounts
Page 9 of 16
6. A schedule for each valuation indicating the projected number of retirees
for each of the ne� 30 years based on the current pools of retirees and
active, with the projected benefits payable.
7. Summary of plan provisions, actuarial assumptions ,and certifications.
8. Discuss administrative draft of the report with City personnel at City
location.
9. Present final report at regularly scheduled City Council meeting.
The contracted firm shall pertorm the following activities to complete the actuarial funding
study for the City's OPEB programs:
1. Meet with City Staff to help select appropriate actuarial cost method
(entry age, frozen entry age, attained age, or other deemed appropriate).
2. Estimate the appropriate Governmental Accounting Standards Board
(GASB) required reserve for the outstanding liability as of June 30, 2006
or more recently, if possible.
3. Prepare a written report summarizing conclusions and recommendations
and documenting the analysis.
Attend one or more meetings with City officials and possibly with an external auditor to
discuss the report.The contracted firm shall prepare and file actual cost claims and
estimated cost claims based on the State Controller's claiming instructions. Prepare and
file all new or first-time claims based on the State Controller's claiming instructions.
Maintain communication and provide regular status information to the City staff. Assist
the City with reviews or audits for claims that were prepared and submitted by the State
Mandated Cost Claiming Agency.
Page 10 of 16
EXHIBIT B
PAYMENT SCHEDULE
Demsey, Filliger & Associates will prepare the GASB 45 actuarial valuation for a flat fee of
five thousand dollars ($5,000). The fee is broken down as follows:
1. Basic GASB 45 Valuation Report $4,000
2. On-site presentation of report 1.000
Total 5 0 0
Page 11 of 16
EXHIBIT C
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain
insurance in conformance with the requirements set forth below. Consultant will use
existing coverage to comply with these requirements. If that existing coverage does not
meet the requirements set forth here, Consultant agrees to amend, supplemenf or
endorse the existing coverage to do so. Consultant acknowledges that the insurance
coverage and policy limits set forth in this section constitute the minimum amount of
coverage required. Any insurance proceeds available to City in excess of the limits and
coverage required in this agreement and which is applicable to a given loss, will be
available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy from CG 00 01 or the exact equivalent. Defense costs must be
paid in addition to limits. There shall be no cross liability exclusion for claims or suits by
one insured against another. Limits are subject to review but in no event less than
$1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event
to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy
described above. If Consultant or Consultant's employees will use personal autos in any
way on this project, Consultant shall provide evidence of personal auto liability coverage
for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Any
such coverage provided under an umbrella liability policy shall include a drop down
provision providing primary coverage above a maximum $25,000 self-insured retention for
liability not covered by primary but covered by the umbrella. Coverage shall be provided
on a "pay on behalf' basis, with defense costs payable in addition to policy limits. Policy
shall contain a provision obligating insurer at the time insured's liability is determined, not
requiring actual payment by the insured first. There shall be no cross liability exclusion
precluding coverage for claims or suits by one insured against another. Coverage shall be
applicable to City for injury to employees of Consultant, subContractors or others involved
Page 12 of 16
in the Work. The scope of coverage provided is subject to approval of City following
receipt of proof of insurance as required herein.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designated to protect against acts, errors or
omissions of the Consultant and "Covered Professional Services" as designated in the
policy must specifically include work performed under this agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on
behalf of' the insured and must include a provision establishing the insurer's duty to
defend. The policy retroactive date shall be on or before the effective date of this
agreement.
Insurance procured pursuant to these requirements shall be written by insurer that are
admitted carriers in the state California and with an A.M. Bests rating of A- or better and a
minimum �nancial size Vll.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and City agree to the following with respect to insurance provided by
Consultant:
1.Consultant agrees to have its insurer endorse the third party general liability coverage
required herein to include as additional insureds City, its officials employees and agents,
using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant
also agrees to require all Consultants, and subcontractors to do likewise.
2.No liability insurance coverage provided to comply with this Agreement shall prohibit
Consultant, or ConsultanYs employees, or agents, from waiving the right of subrogation
prior to a loss. Consultant agrees to waive subrogation rights against City regardless of
the applicability of any insurance proceeds, and to require all Consultants and
subcontractors to do likewise.
3.All insurance coverage and limits provided by Consultant and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this Agreement or any other agreement relating to the City or its operations limits the
application of such insurance coverage.
4.None of the coverages required herein will be in compliance with these requirements if
they include any limiting endorsement of any kind that has not been first submitted to City
and approved of in writing.
5.No liability policy shall contain any provision or definition that would serve to eliminate
so-called "third party action over" claims, including any exclusion for bodily injury to an
employee of the insured or of any Consultant or subcontractor.
6.All coverage types and limits required are subject to approval, modification and
additional requirements by the City, as the need arises. Consultant shall not make any
Page 13 of 16
. _ _
, �; .,:,
reductions in scope of coverage (e:g::elimination of contractual liability or reductiorr of:
discovery period) that may affect City's protection without City's prio�written consent. ' ,
_ '
7:Proof ofi compliance with these insurance'requirements, consisting of certificates of
insurance evidencing all of.the coverage required and an additional insured.endorsement
to ConsultanYs general liability policy,�shall be delivered to City at or prior.to the execution
of.this Agreement.>In the;event such proof of any insurance is,not:delivered=as required;
or_ in the 'evenf such insurance is canceled at any time and no replacement coverage is
°, provided, City hasthe right, but not the duty, to obtain any insurance it deems necessary
to:protect its iMerests un'der'this or any-other.agreement and to pay_the premium.�Any
premiwm so paid by City,shall be`cliarged to.and promptly paid by Consultant or deducted
� - from;sums due•Consultant;at City.�option:: t °. .. =s w< .- '. .. ,
, . 8.Certificate(s) are,�to'reflect that the;insurer will provide 30.days, notice to•.City of any
cancellation..of .coverage:. ,Consultant: agrees to require�-its insurer. to°"modify� such
certificates .to.:delete�any„�exculpatory, wording stating that failure:.of the insurer to mail .
written notice of cancellation imposes no obligation, or that any party will "endeavor" (as
' opposed to being required)"fo comply with the requirements of the certificate.
.. i I .. . . , 1`� . . . { .F , .�. , r , .. .t` .. .. �l'. ... � •..
;- 9:Ifiis acknowledged tiy tlie parties of�this agreement^that:alL-insurance.coverage required , `
to"be provided-by ,Consultant:or'any�subcontractor;:is :intended, to apply,.flrst and.on a
, � . p�imary;� noncontributmg:;.basis�yin °relation toa�any�,•othen;insurance. or self .insurance -
, ` available to City. '
. ;, . -
10.Consultant agrees to ensure that subcontractors; and any:other party,involved with#he
, project who is 6rought.o`nto.or involved: in the project. by_:Consultant, p�ovide.the same
. minimum insurance. cove�age required of•Consultant:•Consultant�agrees�to�monitor and
' review;all such.coverage�,:and assumes,all�responsibi�ity_foc ensuring.that such:coverage
is;p[ovided in conformity,,°with.;the requirements of this.section: Gonsultant;agrees that .
upon:request, all agreements with=subcontractors,and others engaged in the project .will
. be submitted to:City:for review� , :: . - ;; :: �;: - . . ,, -,,� ay : =
_ _ . 11.Consultant :agrees :not:.to ::self-in§ure or.:tor use_.•any,:self-insured ;retentions:zor
- deductibles,on any.portion,:of the,:insurance=required';herein ,and;further agrees;that it will .
- not allow any Consultant; subcontractor;;Architect, Engineer:;or other entity or person in �
, any� way involved in the perFormance of work on the project contemplated by this
° agreement to self-insu�e its obligationsto City; If ConsultanYs existing coverage includes
a deductible _or self-insu�ed retention, ;thes deductible�or• self-insureds retention must ;be
declared to the City. At�4he:time�the,City:shall review options with the;Gonsultant, which
, may . include reduction .;oe aelimination:,of-�the deductible�; or , self-insured � retention,
substitution of othercoverage; or other•solutions ��=�. -- . , _ . , , ,
. ,> . .. __ . . �
� �
� - .� , .
12.The Cit'y reserves the"right at.any time during the'term`of the contract to change the
amounts and types :of.:insurance�:required• by giving. the.=Consultant� ninety (90) days
` advance written notice of_such..change.�;lfsuch�change;results=in,substantial additional
-. �a � -
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Page`14 of 16i `
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, �
ATTAC�HMENT 2
��
�
. CITY OF ARROYO GRpNDE .
REQUEST FOR PROPOSAL
OTNER POST EMPLOYMENT BENEFZTS(OPEBJ ACTUARIAL SERVSCE.
I. PROPOSALINTENT ;
The City of Arroyo Grande is requesting proposals for an aduarial review of the City's Other Post
Employment Benefits.program (OPEB).The review will allow fmplementation of the Governmental
Accounting Standards 'Board (GASB) rules regarding acwunting for OPEB. The City needs an
estimate of the outstanding and future liabilities associated with providing its post-employment
benefit package. Qualified firms, which ineet the requirements set forth in this Request for
Proposal, are encouraged to participate.
II. BACKGROUND � `
The City of Arroyo Grande is a full-service city, which arrently comprises 5.45 square miles and
serves 16,582 residents. It is located on the Central Coast of California midway between Los
Angeles and San Francisco.
The City provides a full range of services, including police and fire protection; the construdion
and maintenance of highways, streets, and other infrastructure; and recreational activities and
cultural events. Certain sanitation services are p�ovided through the Water and Sewer Funds,'
which function as a Public Works Department of the City.
III. SCOPE OF WORK
The Ciry's current policy is tfiat .employees who retire from City service will be allowed to
' purchase medical insurance coverage through the City.
� The Gity has elected to paiticipate. in the PERS Health Benefit Program with tFie unequal .
; mntribution option. The City's contribution towards retirees started at $1.00 per year in 2000.
The contribution shall increase 5% per year of the City's contribution for active employees until
such time that the contributions for retirees and active employees are equal, providing that the "
Ciry is participating in the CaIPER5Health Plan.
i The objective of this project.is to be able to remgnize OPEB costs systematically over employees'
p years of service and to provide relevant information about the actuarial aarued liabilities for
� these'benefits. }
� Specifically, tlie selected firm will provide:
1. Disclosure:of the post-employment benefit.otiligations (unfunded accrued liability)
+ and Annual Required Contributions (ARC) in accordance with the recently issued
I GASB Statement.No. 45, including a breakdown of the liability by the following:
: -
( ' Current Employees
� Retired Employees
Over age 65
Under'age 65
2. Disclosures for the E�ust fuhd(s) as may be required by GASB Statement No. 43.
3. An analysis and explanation of the various funding strategies that might be
� � - � �
� � ' � �
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.
' - - - ------_ ---- —- _-- ----- -
`
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� considered for funding the cost of benefits assxiated with.past service and � I
strategies for reducing the cost of the benefit going forward. �
4. The required annual totai contribution amounts under the various funding strategies
utilizing different amortiiation periods(20, 25, and 30 years).
5. For each valuation, a breakdown of the annual.contribution amount into the
following components:
Normal contribution amount
Past service amount
All other unfunded liabilities
Interest earnfng component on contribution amounts
6. A schedule for each valuation indicating the projected number of retirees for each of
the ne�30 years based on the current pools of retirees and active, with the
projected benefits payable. ,
7. Summary of plan provisions, actuarial assumptions and certifications.
8. Discuss administrative draft of the report with City personnel at City iocation.
9. Present final report at regularly scheduled City Council meeting.
The contracted firm shall perform the following activities to complete the actuarial funding study
for the City's OPEB programs: ,
1. Meet with City Staff to help select appropriate actuarial,mst method (entry age,
frozen entry age, attained age, or other deemed appropriate).
2. Estimate the approp�iate Governmental Accounting Standards Board,(GA56) required
reserve for,the outstanding.liability as of]une 30, 2006 or more recently, if possible.
3. Prepare a written report summarizing conclusions and recommendations and
documenting the analysis.
' 4. Attend one or more meetings with Ciry officials and possibly with an external auditor
to discuss the report. ,
N. PROPOSAL FORMAT AND CONTENT
Firms desiring to respond shall make their proposals brief and wncise, yet with sufficient detail to
allow for a thorough evaluation. Each proposal shall include as a minimum the following
information in this format:
A. Introdudfon
Present an introduction to the proposal describing the firm's understanding of the desired
work. Include a detailed description of the methods by which the mnsultant intends to
perform the work set forth in the Scope of Services.
' B. Oualifications
Include a brief description of the firm's background, experience with similar projects, and
' resumes of key personnel proposed to work on the project.
� . 2
,.
C. Work Plan �
Provide a tentative 'schedule by phase, key task, and proposed compensation for
wmpleting the work. This schedule, as modified to be acceptable to the City, will be used
as an Exhibit to the Agreement between the City and the successfuf consultant.
D. osts
Submit a cost proposal; which includes a performance and cost schedule for all services
necessary to complete thfs project. The proposal should specify the major wmponenks,
the cost breakdown by major component or phase, and the expected time of completion
for each component based on the scope of services outlined in the proposal. The proposal
� should include, a total proposed, "not to exceed" costs of the services, including a fee and
rate schedule describing all charges and hourly rates for services. Cost will not be the
deciding factor in making the selection.
E. References �
List former clients for wliom similar or wmparable services have been performed. Include
the name, mailing address; and telephone number of the appropriate contad person. ' ,
V. SELECTION PROCESS
A review committee will make recommendation to the City Council/Redevelopment Agency Board
of Directors for award of the contract. An oral interview by the panel may be requested.
Proposals will be evaluated and rated based upon the following criteria:
` A. Relative experience and qualifications
B. Technical merits of the proposal ,
• C. Ability of proposed approach to meet the needs of the City
D. Cost Effectiveness
VI. TENTATNE SCHEDULE
, Proposals Due . . . . . .' . . . . . . . . December 29, 2006
Interviews (if requested) . . . . . . . . . . .]anuary 8—January 12, 2007
Select ConsulWnt . . . . . . . . . . . January 12, 2007
Finalize Contrad . . , . : . . . . . . . January 19, 2007
City Council Consideret'ion . . . . . . . . . . . . February 13, 2007
Effective Date of Confract . . . . . . . . . . February 14, 2007
I VII. SUBMI7TAL -
A. Submit a total of 4 copies to: -
Angela Kraetsch . � ,
Director of Financial Services
i P.O. Box 550
214 E. Branch Street
! Arroyo Grande, CA 9342I `
, (You may submit the proposal by e-mailat ak�aetschC�arroyogrande.org) _
;
8. Show the following information on the outside of the package:
� • Firm's name and address
�
! • Other Post Employment Benefits Actuarial Proposal - ,
3
i -
i
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C. . The proposal must be received at the above address 6y the closing date and time. Firms
mailing or shipping their proposals must allow sufficient delivery time to ensure timely
receipt of their proposals by the time specified. Late proposals will not be accepted.
D. Closing Date: All proposals must be received by Fridav, December 29, 2006 at
.5•00 °•m• ,
� E. The City reseryes the right to rejecE any or all proposals for any or no reason. .
F. For more information, please contact Angela Kraetsch at 805-473-5432.
VIII. LIABILITY INSURANCE �
Prior to the beginning of and throughout the du�ation of the Worl4 Contracto� will maintain
insurance in conformance with the requirements set forth be%w. Cont�actor will use existing
coverage to mmply with these requirements. If that existing mve�age does not meet the
�equiremen� set forth here, Contracto� agrees to amend, supplement o� endorse the existing
, coverage to do so. Contractor acknow/edges that the insurance rnve�age and policy limits set
forth in this section rnnstitute the minimum amount of mverage required. Any insurance proceeds
avai/ab/e to City in excess of the /imits and coverage required in thls agreement and which is
applicab/e to a given loss, will be available to City. •.. •
Cont�actor shall provide the fol%wing types and amounts oflnsurance:
A. Commerdal General tiability Insurance using Insurance Services Office "Commercial
General Liability" policy from CG 00 Ol or the exact equivalent. Defense costs must be paid
in addition to limits:There shall be no cross liability exclusion for claims or suits by one
insured against another.timits are subject to review but in no event less than $1,000,000
per occurrence. ,
B. Business Auto Coverage on ISO Business Auto Coverage from CA 00 Ol including symbol 1
'" (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less
than $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above.
If ContracEor onContractor's employees will use personal autos in any way on this project,
Contrador shall provide evidence of personal auto liability mverage for each such person.
C. Workers Compensation on a,state-approved policy form providing statutory benefits as
required by law, with employer's liability limits no less than $1,000,000 per accident or
- disease:
D. Excess or Umbrella Liability Insurance (Over Primary); if used to meet limit requirements;
shall provide coverage at least as broad as specified for the underlying coverages. Any '.
such coverage provided under an umbrella liability policy shall include a drop down
provisfon providing primary coverage above a maximum $25,000 self-insured reteMfon fo�
liability not cove'red by primary but covered by the umbrella. Coverage shall be provided on
, a "pay on behalf" basis, with defense costs payable in addition to policy limits, Policy shall
contain .a provision obligating insurer at the time insured's liability is determined, not
requiring actual payment by the insured first. There shall be no cross liability exclusion
precluding coverage for claims or suits by one insured against anotlier. Coverage shall be �
applicable to City for- injury to employees of Contractor, subcontractors or others involved
in the Work. The scope of coverage provided is subject to,approval of City following receipt
of proof of insurance as rec{uired herein.
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E. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a j
policy form coverage specifically.designated to proted against acts, errors or omissions of i
the Contractor and "Covered Professional Services" as designated in the policy must
specifically include work performed under this agreement. The policy limit shalf be no less
than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the
insured and must include.a provision esEablishing.the insurer's duty' to defend. The policy
retroadive date'shall be on or.before the effective date of this agreement..
F. Insurance procured pursuarit to these requirements shall be written by insurer that are
admitted carriers in the state California and with an A.M. Bests rating of A- or better and a
minimum financiel size VII.
G. General conditions pertaining to provision of insurance coverage by Contractor. Contractor
and City agree to the following with respect to insurance provided by Contractor:
1. Contractor agrees to have its insurer endorse the third party general liability
wverage required he�ein to include as additional insureds, City, itr o�cials
employees and agents, using standard ISO endorsement No. CG 2010 with an
edition prior to 1992. Contractor also agrees to require all Contradors, and
� subcontractors todo likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Contractor, or Contractor's employees, or agents, from waiving the right of
subrogation prior to a loss. Contractor agrees to waive subrogation rights against
Ciry regardless of the applicability of any insurance proceeds, and to require all
Contractors and subcontractors to do likewise..
3. All insurance coverage and limits provided by CoMractor and available or applicable
��''�i to thfs agreement are intended to apply to the full extent�of the policies. Nothing
� contained in this Agreement or any other agreement relating to the City or its ,
operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not
been first submitted to City and approved of in writing. -
, 5. No liability policy shall contain any provision or definition that would serve to �
i eliminate so-called °third party action over" claims, including any exclusion for
� bodily injury to an employee of the insured or of any Contractor or subcontractor.
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^ 6. All coverage types and limits required are subject to approval, modification and
additional requirements by the City, as the.need arises. Contractorshall not make
' any reductions in scope of coverage (e.g. elimination of contractual liability or
, reduction of discovery.period) that may affect City's protection without City's prior
written consent.
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i 7. Proof of compliance with these insurence requirements, consisting of certificates of
� insurance evidencing all of the coverages required and an additional insured
' endorsement to Contractor's general liability policy, shall be delivered to City at or
j prior to the execution of this Agreement. In the event such proof of any insurance
; - is not delivered as required, or in the event such insurance is canceled at any time
j � and no replacement coverage is provided, City has the right, but not the duty, to
� obtain any insurance it deems necessary to protect fts interests under this or any
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other agreement and to pay the premium. Any premium so paid by City shali be
charged' to and promptly paid by Contractor or deducted from sums due
Contractor, at City option.,
8." Certificate(s) are to reflect that the insurer wili.provide 30 days notice to City of
any cancellation of coverage. Contractor agrees to require its insurer to modify
such certificates to deiete any exculpatory wording sWting that failure of the
insurer to mail written notice of wncellation imposes no obtigation, or that any
� par[y will "endeawr" (as �opposed to being required) to compiy with the
, requirements of the certificate.
9. , It is acknowledged by the parties of this agreement that all insurance rnverage
required to be provided by Contractor or any subcontractors, is intended to apply
first and on a primary, noncontributing basis in relation to any other insurance'or
self insurance available to City.
' S0. Contractor agrees to ensure that subcontractors, and any other party involved with
the project who is brought onto or involved in the project by Contractor, provide '
the same minimum insurance coverage required of Contrector. Contractor agrees
to monitor and review all such coverage and assumes all responsibility for ensuring
that such coverage is provided in conformiry with the requirements of this section.
Contractor agrees that upon request, alt agreements with sutacontractors and
others engaged in the project will be submitted to City for review. '
11. Contracto� agrees not to self-insure or to use any self-insured retentions or i
deductibles on any portion of the insurance required herein and further agrees that j
it will not allow any Contractor, submntractor, Architect, Engineer or other entity �
or person in any way involved in the performance of work on the project �
contemplated by this agreement to self-insure its obligations to City. If Contractor's
existing coverege includes a dedudible or self-insured retention, the deductible or
self-insured retenUon must be declared to the City. At the time the City shall
review options with the Contractor, which may include reduction or elimination of
the dedudibie or self-insured retention, substitution of other coverage, or other
solutiona.
12. The City reserves the righf at any time during the term of the mntract to change
, the amounts and types of insurance required by giving the Contractor ninety (90)
days advance written notice of.such change. If such change results in substantial
additional cost to the Contractor, the City wili negotiaYe additional oompensation
proportional to the increase benefd to City.
13. For purposes of appiying insurance coverage only, this Agreement will be deemed
to have'been executed immediately upon any party hereto taking any steps that
can be deemed to be in furtherance of or towards performance of�this Agreement.
14. Contractor ackrrowledges and agrees that any adual or alleged failure on the part
- oP City to inform.Contractor of non-compliance wfth any insurance requirements in
na way;imposes any additional obiiga;ions on City nor dces it waive any rights
hereunder in this or any other regard.
15. Contractor wtll renew the required coverage annually as tong, as City, or its
• employees or agents face an exposure from operations of any type pursuant to this
agreement. This obligation applies whether or not the agreement is canceled or
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terminafed for any reason. Termination of this obligation is not effective until City
executes a written statement to that effect.
16. - Contracfor shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing;at least the same coverage. Proof that such coverage has been
ordered:shall .be submitted prior W eacpiration. A coverage binder or letter from
Contractor's insurance agent to this effect is acceptable. A certificate of insurance
and/or 'additional insured endorsement as required in these specifications
applicable to the renewing or new coverage must be provided to City within five
days of the expiration of the coverages.
� 17. The provisions of'a�y workers' mmpensation or similar act will not limit the
obligations of Contractor under this agreement. Contractor expressly agrees not to
use any, statutory immunity defenses under such laws with respect to City, its
employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section.are
not intended .as limitations on coverage, limits or other requirementr nor as a
waiver of any toverage normally provided by any given policy. Specific reference to
a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and' is not intended by any party or insured to be limiting or all-
inclusive.
19. These insurance requirements are intended to be separate and distind from any
other provision in-this agreement and are intended by the` parties here to be
_ interpreted as such. -
20. The requirements in this Section supersede all other sections and provisions of this
Agreement to the extent that any other section or provisiort conflicts with or
impairs the provisions of this Section. - �
21. Contrador agrees to "be responsible for ensuring that no wntrad used by any
, party involved in any way.with the project reserves the right to charge City or
Contrador for the cost of .additional °insurance coverage required by this
- agreement. Any such provisions are to be deleted with reference to City. It is not
the intent of City to reimburse any third party for the cost of complying with these
requirements. There shall be no recourse against City for payment of premiums or
other amounts with respect thereW.
` 22. Contractor agrees to provide immediate notice to City of any claim or �oss against
Contractor arising out of the work performed under this agreement. City assumes
no obligation or Iiabiliry by such notice, but has the right (but not the duty) to "
monitor the handling of any such claim or claims if they are likely to involve Ciry. ,
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' ATTACHMENT 3
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Demsey Filliger � � - _ �''
i A S 5 O C I A T E 5 � � 7 I
Demsey, Filliger&Associates �',
, 21006 Devonshire,Suite 20S �
Chatsworth,CA 91311-2;8G �
, , Phone: 818J I8.1266
' Fax: 760.575.7133 �
December 28, 2006
Ms. Angela Kraetsch �
Financial Services Director
City of Arroyo Grande
P.O. Box 550
214 E. Branch Street
Arroyo Grande, CA 93421 ,
Re: City of Arroyo Grande, CA Proposal for OPEB Actuarial Valuation
Dear Ms. Kraetsch:
, Thank you very much for sending us a Request For Proposal ("RFP") to provide actuarial
services for the City of Arroyo Grande. This letter is in response to your request.
We are able to develop the actuarial information associated with the post-employment
benefits provided to retirees by the City of Arroyo Grande. This information, described in the
"Work Plan - Scope bf Services" section of Uiis proposal;would be contained in a written report and
we would be available to meet with City officials to present and discuss the report.
; We would be very pleased to be awarded this assignment, and I personally look forward to
� establishing a long-term consulting relationship with the City. Please feel free to call me at (818)
� 718-]266 if you have any questions concerning this proposal.
Sincerely,
DEMSEY, FILLIGER& ASSOCIATES
c+�
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T. Louis Filliger, FSA
Partner& Actuary .
Demsey, Filli�er& , Page 1 of 10 12/28/2006
Associates
A. Introduction '
The City of Arroyo Grande provides post-retirement healthcare coverage on behalf of its
eligible retirees and their dependents through the California Public Employees Medical .and
Hospital Care Act ("PEMHCA"), commonly.referred to as PERS Health. We understand that the
City has approximately ]00 active employees and 27 retirees in benefit status.
The City contributes towards the cost of retiree health benefits under PEMHCA's unequal
contribution method. Under that method, the City's contribution started at $].00 per retiree per
month beginning in 2000,:and increases by:5% of the average contribution for the City's active
employees (based on a formula prescribed by PEMHCA) until it reaches the average level for active
employees. The cost of dependent coverage for retirees is_implicitly included in this formula to the
extent that the City pays the cost of such coverage for its active employees.
The Go��ernment Accounting Standards Board (GASB) recently issued its final accrual
accounting statement regardii�g postemployment benefits other than pensions (GASB 45), and the
City wishes to obtain an estimate of its liability under GASB 45. Furthermore, if the City has a trust
fund set aside to pre-fund Future benefits for its retirees, the fund may be subject to the recently
issued GASB 43, pertaining to disclosures of trust fui�ds used to.pre-fund retiree health and other
postemployment benefits (OPEB). The proposed actuarial report would satisfy both requirements.
CaIPERS has recently amiounced its' intention to offer an irrevocabie trust to permit
California cities participating in PEMHCA to pre-fund their GASB 4� liabilities. PERS has a set of
mandated actuarial assumptions for the portion of the City's expense actually funded through tlie .
� PERS trust. This portion, in turn, can't be known for certain until the City decides upon a funding
� nolicy. If the City decides to pursue the PERS pre-fimding option, �ve will provide the City with a
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"PERS-itied" set of GASB 45 liabilities as an appendix to our basic report. at no extra charr_*e.
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Demsey. Filliger & Associates {DF&A) is an industry leader in GASB 45 valuations for
cities, counties and school districts. This has come about as result oFour focus on doing this type of
work, coinbined with an emphasis on client service, clear and concise reports, and competitive fees. '
, Our contact information is: '
Lou Filliger, FSA
Partner& Actuary �
Demsey, Filliger & Associates
21006 Devonshire, Suite 205
, Chatsworth, CA 91311 '
Telephone (818) 718-1266
Facsimile (760) 875-7133
E-mai l: I fil liger@demseyfilliger.com
Demsey, Filliger& Page? of 10 12/28/2006
Associa[es � , • - �
B_. Qualifications of Demsev. Fillieer& Associates
From 1993 until the founding� of DF&A in 2002, Lou Filliger, Partner & Actuary,
established and maintained a retiree healthcare practice for an independent, San Diego-based
consulting firm. Mucl� oE-this work was focused on providing OPEB valuations for California
school districts (including the.first tliree valuations ever perfonned for Los Angeles Unified School
District's OPEB.) These districts haye been required since 1995 ro have actuarial valuations similar
to those now required by GASB 45. The services,provided, and tlie types of entities for which they
were provided, were nearly"identical to those of DF&A. Thus. DF&A offers a package of services
that has evoh�ed c�ntinuously since 1988, giving us a historical perspecti��e that we believe will be
of��alue to the City.
With headquarters in Chatsworth, California, Demsev, Filliger & Associates specializes in
the delivei}� of personalized �roup actuarial services to a wide range of clients, with a concentration
in the public sector._.including Califoniia cities, counties. and sdiool districts. Recent GASB 45
valuations "for Califomia cities include the Cities oF EI Paso de Robles, Lancaster, Palm Desert,
Indio, Sausalito. Woodland, Lincoln,'Visalia, and La Ivfirada. A list of references is attached in
Exl�ibit II - please feel free to contact any of the names on_the list.
We invite }�ou to visit our website aC�v�vw.demsevfillieer.com for more information about
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our firm. Please see our artide entitled "So "you need a GASB 45 valuation2" for more background
aboLrt the ��aluation process.6
The principals of DF&A hai•e provided actuarial ser��ices in California for more than 30
years_ We have the human and financiaP resources to meet the needs of our present clients as w�ell as
the ability to serve a fast-�rowing client list.
We perf'orm all of our wo�k without reliance upon other firms or contractors.
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Demsey. Filli�er R paae 3 of 10 " 12/28/2006
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C. Work Plan - Scone of Services
We would provide the City with a report as of.luly I, 2007, setting forth all liabilities of its
post-retirement heahh insircance program, including a 50-year projection of City-paid retiree
premiums imder the City's arrangenient -with PEMHCA. We would provide the following
information and services to the City; °
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• The post-retirement medical benefit liability based on the present ��alue of future benefits to �
Ue provided to current and future retirees, broken dow•n by beuetits payable before and after
age 6�. as of the City s upcoming fiscal year-end (,lune 30, 2007);
• The Annual Required Contributions (ARC), Accrued Liability and other required
calculations as prescribed by GASB 43/45;
• Projection of PEMHCA premiums to be paid by the City under the unequal contribution
method on behalf of its retirees for the next fifty years;
• Recommended contribution schedules (at least 3) funding periods covering different.
amortization periods and funding patterns based on DF&A's recommendations and the City's
advance approval; :
• A comprehensive report and executive summary_discussin� assumptions; daia utilized, and
results. The report will provide sufficient infonnation for staff to implement GASB 45
reporting o❑ the City's Government-wide Financial Statements, including note disclosure
and required supplemental informatioii; and
• Attendance at an on-site n�eeting, of the City's choosing, topresent and discuss the report.
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A sample report.is in included in the proposal package. Note that the choice of a .Iuly l,
2007 ��aluation date wouldn't mean that the City would have.to wait until that date to collect the data
, and have us run the number$; it just represents the date as of which the present values are measured.
! By pushin� it into the next;fiscal year, it would allow the City to rely on the results for an extra
fiscal year, according to the,rules set forth in the GASB 4:i/45 implementation guide. (For ease of
; reporting and calculations, we recommend that the City use a .luly 1 valuation date for this and all
subsequent GASB 45 valuations.)
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C. Work Plan - Scone of Sen�ices (continued)
; Our approach ensu'res quality ai�d provides a solid foundation for future years' valuations.
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We would:
• Conduct initial discussions with the City to develop an in-depth understanding of its posf-
retirement healthcare plan. We would learn about data availability and management
information,systems, and aiiy issues the City would like us to address during the review. `
• Submit a �aritten data request to the City.
• Gather and compile data provided by the City, and review the data for reasonableness.
Anomalies (if any) would be identified and clarified as appropriate.
• Derive a set of proposed actuarial assumptions for use in the valuation, prepare the
"Actuarial Assumptions" and °Benefit Plan Provisions" sections of the report, and send to
the City for review and approval.
• Perform a coniprehensive actuaria6 valuation of the plan. Our work �a-ould be in compliance
with the GASB 43%45 stateinents and other applicable actuarial and.accounting standards.
The analysis ��ould be based on the City's own data to tiie greatest extent credible.
� _ Summarize d�e valuation results into exhibits that will become part of the dratt report.
• Rec�mmend at least tiv�ee altemative contribution patterns designed to pre-fui�d future
retiree benefits.
• Prepare a drat[ reporL containing our condusions aiid recommendations. The report would
be consistent with GASB.45, GASB 43, and other applicable standards.
• Discuss the drafr repor[ by.telephone with representatives of die City.
• Incorporate any required changes into tlie draft, and issue a final report.
, • Attend a meeting with City officials to discuss the report.
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DF&A understands the importance of communication. We would be in close contact with `
the City throughout all phases of the project, so tl�at by the time die report is generated, tl�ere are no
surprises and there is already a good level of understanding as to what tlie report will contain. Work
would be��in promptly upon; receipt of data. A draft report will be available within 4-6 weeks of
receipt of all necessary data in valid, electronic fonnat.
- Demsey, Filliger R -. Page 5 of 10 12/28/2006
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D. Pronosal Costs and Proiect Team �
O�r tlat fee for the GASB 45 actuarial valuation would be $S,OOQ including one on-site
presentation, and is all-indusive based on the scope of the project outlined above. Additional on- �
site meetings, induding a preliminary meeting to discuss assumptions (please see final para�raph of i
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section F for more detail), would be charged at $1,000 eacli including all direct expenses. No other '
expenses would be charged to d�e project. These fees are loosely based on the hourly rates of the
team and an estimate of the time required to complete the assignment. The hourly rates on which '
the estimate is based are $250 per hour•for Lou Filliger and.$125 per hour for Gary Kasper.
The $5,000 is broken down as follows:
(1) Basic GASB 45 Valuation Report $4,000 '
(2) On-site presentation of report 1.000
Total $5,000
Our report ���ould be available within 4-6 weeks_of receipt of all requested data (but faster
turnaround is available upon advance request.)
A project team headed by T.`Louis Filliger, FSA, will be responsible for performing the
requested services. ti1r. Filligcr will bc assisted by Gary Kasper, Assistant Actuary. Exhibit 1,
attached, contains brief biographies of the project team highlighting the qualifications.
It has been our experience that our clients often (but not always) require follow-up work
with scenarios designed to reduce the cost of benefits. We are very flexible about doing one ar two
additional scenarios without charge, buf at some point, if tl�e scope of the follo�v-up work is seen to
be sufticient to merit anew contract: the fee is typically $1,500 - $2.000 for a letter and exhibits
with up to 8 new scenarios. ,.
, E. References
As tnentioned in the;Qualitications section of the proposal, DF&A has,recently performed
` GASB 45 valuations for California cities including Paso Robles, Lancaster, PaLn Desert, ]ndio,
Sausalito, Woodland, Lincoln, Visalia, and La Mirada. We've also performed these sen�ices for a
number of counties, school;districts, and water districts. During 2006 we've completed over 100
GASB 45 valuations for California employers, and expect to perfonn between 150 and 200 during
2007. Despite the volume of work, we give patient and personalized service to all our clients. A
, list of references is attached in Exhibit II -please feel free to contact any of the names on the list,
Demsey, Filli_er& Paae 6 of 10 ' 12/28/2006
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F. Selection of Methodoloev and Actuarial Assumntions '
Of the six actuarial cost methods permitted by GASB 45 (and its provisional predecessor,
GASB 27). �+e've only ever ei�countered two used in practice: the Projected Unit Credit Method
(referred to as "Unit Credit" in GASB 45) and the Entry Age Normal, Frozen Initial Liability
Method (referred to as "Frozen Etitry Age" in GASB 45.) Of these two, the latter produces sliglitly
hi�her liabilities and tends to be a bit more diflicult to implement. We easily have the capability to
, use any of the 6 methods, but �vould encourage the City to use the Projected Unit Credit method
Uecause of its simplicity and its prevalence.
There is at least one,very good.reason for the prevalence of the Projected Unit Credit (PUC)
method - iYs the method most easily explained and understood by both auditors and educated
laymen such as City Council members. When we explain that the present value of benefits is the
whole "pie". and the accrued liability is the portion of the "pie" attributable to an employee's past
sercice, �ve're telling tlie whole truth if the cost method is PUC, and making a very broad
oversimplitication ��ith any of the other 5 methods. There is no need to complicate things any
further than the�� already are. .
Regardin�� the selection of actuarial assumptions: DF&A has a standard set of actuarial
assumptions Ihat�'e use formost of our clients, but moditied to retlect the individual cliaracteristics
of each client. Por example, we will recommend a turnover assumption based on'our analysis of the
� City's own historical patterns of turnovec We also develop retirement rates based on the City's own
� demographics. For an assumption such as mortality, however; most cities are too small to require
their own mortality tables (one would need a group of at ]east 2,000 - �.000 retirees, observed over
; a period of years, to obtain any level of statistical credibility.) So for mortality, we use an industry
standard table - the 1994 GAM male and female tables.
With respect to discount rate,.we recommend using 6% for the GASB 45 liabilities and 5%
for analysis of pre-fimding options (see pages 5-6 of our sample report For an example of how the
, 5% assumption is used.) GASB 45 indicates that it is appropriate to use a higher discount rate if an
irrevocable trust is used to pre-fund beneYits; since most clients are in {he early phases of
�' implementation, it cannot yet be kuown with any certainty the extent to which benefits will be pre-
� Yunded. The selection of a 'discount rate can become mired in circular logic at this point. So our
� approach is to use 6%, then point out.to_the client that if a trust is established in the future that earns
better than 6%, their numbers may-come down in future valuations; if no trust is established, or if
trust is established but realizes a very low rate of return, tfie GASB 45 numbers may go up. It may
serve as an incentive to esta6lish an irrevocable trust and an investment policy for that trust.
Demsey. Filli�er R Page 7 of 10 12/28/2006
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F. Selection of Methodoloev and Actdarial Assumotions (continued)
We �vould welcome the City:s input as to .appropriate actuarial assumptions for the
valuation. Having said this, we do .find tliat many clients may not want to bear the ful( .
responsibility tor the ultimate choice of assumptions. It is, in_some ways, like asking them to do our
joU for us. So. ��e attempt to strike a balance, whereby H-e assume .primary responsibility for tlte j
assuniptions. wliile retainin�an open mind and welcoming client input during the selection process.
Please notice that we have not included the cost of an initial meeting to discuss assumptions
and methodology prior to .beginning work on the valuation. In our experience, this meeting; if
required, is best handled by telephone, and the cost of the telephone ineeting is included in our basic
fee. If the City feels strongly about performing this preliminary meeting on-site, the charge will be
an additional $1,000 inclusive of all direct expenses.
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` EXHIBIT I
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�'�� Biographies.��� '
T. Louis Filli¢er, F.S.A., E.A., M.A:A.A: ParMer & Actuarv
Mr. Filliger specializes in"the design and :valuation of other post-employment benetits
(OPEB), primarily retiree medical programs, for both public and private sector clients. He has
developed and continuously modernized DF&A's valuation system used to perform FAS 106 and
GASB 45 calculations, has testified_as an expert witness on retiree healthcare issues, and has
performed hundreds of retiree healtl�care valuations and design studies. He also provides the
actuarial valuations and cectifications required for school districts' health and welfare plans under
California Education Code sections 17566(e) ai�d the now-repealed 42140.
Mr. Filliger is a,mathematics graduate of the University o£Michigan, has been an Enrolled
Actuary under ERISA since 1984. and became a Fellow of the Society of Actuaries iii 1988. He is
also a Member of the American Academy of Actuaries. He has over 28 years of combined actuarial
experience in the insurance and pension industries.
Cfients Yur whicl� Mr. Filliger_has.performed cunsulting services include lhe Cities of Palm
Desert, Indio, Lincoln, La Mirada, Woodland. Santa Ana, Sausalito, Lancaster, and Merced,
California, Los Angeles Uiiified Scl�ooi District, Los Angeles Conununity College District, the
, Selt=lnsured Schools of California, the East Bay Self-Insured Group, Butte County Office of
Education, Tulare County Otfice ofEducation, Butte Self-Insured Schools, Red Bluff Joint Union
, High School District, Konocti Unitied School District, the Cities of Henderson and Elko, Nevada,
r City of Las Cruces, New Mexico, and the State of Maine.
Garv A. Kasper, E. A. —Assistant Actuarv
Mc Kasper is responsible foractuarial services and related retiree niedical programs. He
,
graduated with a Bachelor's degree in from North Carolina State University. He is an Enrolled
Actuary under ERISA and a Member of the American Academy of Actuaries. He has over T7 years
of combined actuarial experience in the pension and retiree medical industries.
' ' He participates in all phases'of the practice, including data collection and manipulation, .
programming in Visual Basic, selection .and implementation of. actuarial assumptions, report
writing, and client interface..
Demsey, Filliger& Page 9 of 10 12/28/2006
Associates
f
' -----------_ _ -
- EXHIBIT II
„ .�..-�..�„�,..,...:
� References��l �,
Qelow is a paMial list of cities and other agencies for which DF&A has performed actuarial i
and consultinp ser��ices. Please feel free to contact: _
City of Palm Desert,California � i
Contact: Paul Gibson, Director of Finance ,
(760) 346-0611 �
City of Indio, Califoi�nia '
Contact: Bridget Healy, Assistant City Manager
(760) 342-6500
Ciry of Lancaster, California
Contact Cindy Prothro, Assistant Finance Director
(661) 723-6038 °
City of Lincoln, California
Contact Kerry Rose, Finance Director
(916) (45-3314 ,
City of La Mirada, California
Contact: Diane Perkin, Finance Director
(�62) 943-Oli l x2;21
South Orange County Wastewater Authority
Contact: Michael Demaree, Director of Finance
(949) 234-5415 . .
City of EI Paso de Robles. California
Cont�ct: .tenniter Sorenson
' ,(805) 237-3898 x 651
Clovis Unified School District
Contact: Bill McGuire, Associate Superintendent .
(5�9) 327-9110
; " Inyo County Office of Education
; Contact: Dan Munis:Deputy 3uperintendent
. (760) 878-2428 Ext. 227
- Los Angeles Conununity College District
Contact Kenneth Takeda, Director, Business Services
(213) 891-2400
Selt=lnsured Schools of California
Contact: Cindy Sproles,-CFO
(619) 388-6975 �
, Demsey, Filli�,er& Paae 10 of 10 13/28/2006
Associates
L_ _: _ . ---- - — -
S��is
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, JANUARY 23, 2007
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. ROLL CALL:
Mayor Ferrara called the meeting to order at 6:30 p.m. Council Member Joe Costello, Council Member
Jim Guthrie, Council Member Chuck Fellows,- Mayor Pro Tem Ed Arnold, City Manager Steven Adams,
and City Attorney Timothy Carmel were present.
2. PUBLIC COMMENT:
None.
3. CITY COUNCIL CLOSED SESSION:
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957:
Title: City Manager
4. RECONVENE TO OPEN SESSION:
Mayor Ferrara announced that there was no reportable action from the closed session.
5. ADJOURNMENT:
The meeting was adjourned at 7:10 p.m.
Tony Ferrara, Mayor
ATTEST:
Kelly Wetmore, City Clerk
MINUTES
REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY '
TUESDAY, JANUARY 23, 2007
COUNCIL CHAMBERS, 215 EAST BRANCH STREET '
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor/Chair Ferrara called the Regular City Council meeting to order at 7:15 p.m.
2. ROLL CALL
City Council/RDA: Council/Board Members Joe Costello, Jim Guthrie, Chuck Fellows, Mayor
Pro Tem/Vice Chair Ed Arnold, and Mayor/Chair Tony Ferrara were present.
City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of
Administrative Services/City Clerk Kelly Wetmore, Director of Financial
Services Angela Kraetsch, Police Chief Tony Aeilts, Director of Public Works
Don Spagnolo, and Director of Community Development Rob Strong.
3. FLAG SALUTE
Charles Howell and Aimee Clayton, representing Veterans of Foreign Wars, led the Flag Salute.
4. INVOCATION I
Pastor Robert Banker, Open Door Church, delivered the invocation.
5. SPECIAL PRESENTATIONS �
S.a. Honorery Proclamation — Recognizing Terry Fibich, Director of Building and Fire, ,
Upon His Retirement from City Service. I
Mayor Ferrara presented Terry Fibich with a Proclamation honoring him upon his retirement from ,
City service as the Director of Building and Fire. '
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Councii/Board Member Costello moved, Mayor Pro Tem/Vice Chair Arnold seconded, and the
motion passed unanimously that all ordinances presented at the meeting shall be read in title only
and all further reading be waived. ,
7. CITIZENS' INPUT, COMMENTS. AND SUGGESTIONS
None.
8. CONSENT AGENDA �
Mayor/Chair Ferrara invited members of the public who wished to comment on any Consent I
Agenda Item to do so at this time. There were no public comments received.
Mayor/Chair Ferrara requested that Item 8.e. be pulled for discussion.
Action: Council/Board Member Costello moved, and Council/Board Member Guthrie seconded the
motion to approve Consent Agenda Items 8.a. through 8.k., with the exception of Item S.e., with the
recommended courses of action. The motion passed on the following roll-call vote:
Minutes: City Council/Redevelopment Agency Meeting Page 2
Tuesday, January 23, 2007
AYES: Costelio, Guthrie, Fellows, Arnold, Ferrara
NOES: None
ABSENT: None
8.a. Cash Disbursement RatiFcation.
Action: Ratified the listing of cash disbursements for the period December 16, 2006 through
January 15, 2007.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report of current Investment Deposits as of December 31,
2006.
8.c. Consideration of Annual Adjustment of Sewer Connection Fees Based on Changes in
the Engineering News Record Construction Cost Index.
Action: Adopted Resolution No. 3987 as follows: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE ADJUSTING SEWER CONNECTION FEES BY THE
CHANGE lN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX".
8.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special (Closed Session) City Council Meeting of
January 9, 2007 and the Regular City Council/Redevelopment Agency Meeting of January
9, 2007, as submitted.
8.f. Consideration of Formation of a Public Financing Authority (PFA), Joint Exercise of
Powers Agreement, Subordination Letter to Other Taxing Agencies and Election of
Officers to PFA for the Purpose of Issuing Redevelopment Agency Tax Allocation
Bonds. [CC/RDA]
Action: 1) Adopted Resolution No. 3988 as follows: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE AUTHORIZING FORMATION OF THE CITY OF ARROYO
GRANDE PUBLIC FINANCING AUTHORITY WITH THE ARROYO GRANDE REDEVELOPMENT
AGENCY AND EXECUTION OF THE JOINT EXERCISE OF POWERS AGREEMENT'; and
adopted Resolution No. RDA 07-01 as follows: "A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE ARROYO GRANDE REDEVELOPMENT AGENCY AUTHORIZING
FORMATION OF THE CITY OF ARROYO GRANDE PUBLIC FINANCING AUTHORITY WITH THE
CITY OF ARROYO GRANDE AND EXECUTION OF THE JOINT EXERCISE OF POWERS
AGREEMENY'; 2) Authorized the City Manager/Executive Director to contact other taxing
agencies to seek their agreement to subordinate their rights to pass-through tax payments
to the funding that will be required to service the new tax allocation bond issue; and 3)
election by the Board of Directors of the newly formed PFA of the Chair, Vice-Chair and
Secretary of the Redevelopment Agency to serve as the Chair, Vice-Chair and Secretary of
the PFA.
8.g. Consideration of a Resolution Accepting Public Improvements and Easements for
Parcel Map AG 03-0115,. Located at 1169 Maple Street, Constructed by Millissee
Thompson.
Action: Adopted Resolution No. 3989 as follows: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR
PARCEL MAP AG 03-0115, LOCATED AT 1169 MAPLE STREET, CONSTRUCTED BY
MILLISSEE THOMPSON".
Minutes: City Council/Redevelopment Agency Meeting Page 3
Tuesday, January 23, 2007
8.h. Consideration of a Resolution Accepting Public Improvements for Conditional Use
Permit 04-005, Located at W. Branch Street and Traffic Way, Constructed by John
Robasciotti.
Action: Adopted Resolution No. 3990 as follows: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE ACCEPTING IMPROVEMENTS FOR CONDITIONAL USE
PERMIT 04-005 CONSTRUCTED BY JOHN ROBASCIOTTI'.
8.i. Consideration of a Resolution Accepting Public Improvements and Easements for
Tract 2310-1, Parkview, Located on the East Side of Dixson Street, Constructed by
S&S Homes of the Central Coast.
Action: Adopted Resolution No. 3991 as follows: "A RESOLUTION OF THE C1TY COUNCIL
OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR
TRACT 2310-1, PARKVIEW, LOCATED ON THE EAST SIDE OF DlXSON STREET,
CONSTRUCTED BY S&S HOMES".
8.j. Consideration of a Resolution Accepting Public Improvements and Easements for
Conditional Use Permit 04-002, St. John's Lutheran Church, Located at Valley Road
and Los Berros Road, Constructed by St. John's Lutheran Church
Action: Adopted Resolution No. 3992 as follows: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR ST.
JOHN'S LUTHERAN CHURCM', and authorized the Mayor to execute Certificates of
Acceptance for the Easement Deed and Irrevocable and Perpetual Offer to Dedicate Public
Water Main Easement.
8.k. Consideration of a Resolution Accepting Public Improvements and Easements for
Tract 2709, Spanish Oaks, Located at the Northeast Corner of Maple and S. Elm
Street, Constructed by ME Real Estate Development
Action: Adopted Resolution No. 3993 as follows: "A RESOLUTION OF THE CITY COUNICL
OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR
TRACT 2709, SPANISH OAKS, LOCATED AT THE NORTHEAST CORNER OF MAPLE AND S.
ELM STREETS, CONSTRUCTED BY ME REAL ESTATE DEVELOPMENI".
8.e. Consideration of Council Appointments to Various Commissions, Boards, and
Committees.
Recommended Action: Approve the appointments to various City Commissions, Boards,
and Committees.
Mayor Ferrara stated that he had received feedback from members on the Senior Advisory
Commission about meeting on an as needed basis, similar to the Downtown Parking Advisory
Board. Following discussion, Council directed staff to follow-up on the process necessary to
change the Senior Advisory Commission regular meeting schedule.
Mayor Ferrara moved to approve the appointments to various City Commissions, Boards, and
Committees as recommended. Council Member Costello seconded, and the motion passed on the
following roll call vote:
AYES: Ferrara, Costello, Guthrie, Fellows, Arnold
NOES: None
ABSENT: None
Minutes: City Council/Redevelopment Agency Meeting Page 4
Tuesday, January 23, 2007
9. PUBLIC HEARING
9.a. Consideration of a Resolution Adjusting the In-Lieu Fee for Off-Street Parking in the
Village Parking and Business Improvement District
Associate Planner Bergman presented the staff report and stated the Downtown Parking Advisory
Board (DPAB) recommended that the City Council adopt a Resolution increasing the in-lieu fee for
off-street parking in the Village Parking and Business Improvement District to $24,000 per space.
Staff responded to questions from Council concerning the proposal.
Mayor Ferrara opened the public hearing.
Susan Flores, E. Branch Street, referred to mixed use developments in the Village, specifically the
development located across the street from her residence. She expressed concern about
commercial tenants installing garage doors, which are eliminating spaces for onsite guest parking,
and vehicles are now parking on E. Branch Street. She stated if the City is promoting mixed use,
developers should pay an in-lieu fee or be fined. She suggested an ordinance be passed
implementing fines when there are impacts to residential neighborhoods.
Hearing no further public comments, Mayor Ferrara closed the public hearing.
Council discussion and comments ensued in support of the proposed in-lieu fee; a suggestion to
review the fee every six months or annuaily due to the rise in construction costs; and a request to
follow up on Ms. Flores' comments concerning parking requirements for mixed-use developments.
Action: Council Member Costello moved to adopt a Resolution as follows: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING THE IN-LIEU FEE FOR
OFF-STREET PARKING IN THE VILLAGE PARKING AND BUSINESS IMPROVEMENT
DISTRICT". Council Member Fellows seconded, and the motion passed on the following roll call
vote:
AYES: Costello, Fellows, Guthrie, Arnold, Ferrara
NOES: None
ABSENT: None
10. CONTINUED BUSINESS ITEMS
None.
11. NEW BUSINESS ITEM
None.
12. CITY COUNCIL REPORTS
a. MAYOR TONY FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORTA). Next meeting is in February. The Executive Board
has met and there will be a change of officers. County Supervisor Patterson wiil be
Minutes: City Council/Redevelopment Agency Meeting Page 5
Tuesday, January 23, 2007
incoming Chair and an election will be held for Vice-Chair. Reviewing work plan for
2007; reviewing funding issues related to measures passed in the November
election. Meeting with James Worthley regarding Brisco/Halcyon/101 Interchange
project as it relates to the 2008 funding cycle.
(2) South San Luis Obispo County Sanitation District (SSLOCSD). Reported that
periodic sampling of effluent showed trace amounts of DDT, the source of which is
not yet known; may be facing fines. New Board is in place; Carry Versaw is
representing Grover Beach, Jim Hill is representing OCSD, and Mayor Ferrara is
remaining as Chair and representing Arroyo Grande for the coming year.
(3) Other. None.
b. MAYOR PRO TEM ED ARNOLD:
(1) Integrated Waste Management Authority Board (IWMA). Last meeting was
cancelled. Next meeting is in March.
(2) Economic Vitality Corporation (EVC). Meets tomorrow.
(3) Other. Attended the Housing Task Force meeting for the League of California Cities.
a COUNCIL MEMBER JOE COSTELLO:
(1) Zone 3 Water Advisory Board. Met �ast week; reported normal operations and
expenditures; wiil be serving as Vice-Vice Chair since there is no longer a Chair.
(2) Air Pollution Control District (APCD). Meets tomorrow.
(3) Fire Oversight Committee. Next meeting is on Friday.
(4) Fire Consolidation Oversight Committee. Next meeting is on Friday.
(5) Other. None.
d. COUNCIL MEMBER JIM GUTHRIE:
(1) South County Area Transit (SCAT). No report.
(2) California Joint Powers Insurance Authority (CJPIA). No report.
(3) Other. Attended January WRAC meeting as the Alternate. Reported there has been
a final settlement of the Santa Maria groundwater basin litigation. Considered
whether WRAC should recommend to the Board of Supervisors whether the County
should sit on the Central Coast State Water Resources Control Board and a
subcommittee will meet to put together a proposal for recommendation to the
Supervisors. Also discussed North County issues, including use of State water for
groundwater banking as a means to increase the safe yield of the groundwater
basin. '
e. COUNCIL MEMBER CHUCK FELLOWS:
(1) South County Youth Coalition. Meets on Thursday.
(2) County Water Resources Advisory Committee (WRAC). Thanked Council
Member Guthrie for attending the WRAC meeting while he attended the League of
California Cities meetings in Sacramento.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS:
Council Member Costello stated he just noticed the minutes approved earlier indicated he was
absent and requested that clerical changes be made to indicate he was present.
Minutes: City Council/Redevelopment Agency Meeting Page 6
Tuesday, January 23, 2007
14. CITY MANAGER ITEMS:
None.
15. COUNCIL COMMUNICATIONS:
Council Member Fellows referred to the issue concerning the trace amounts of DDT found by the
Sanitation District and inquired whether it could be possible a container full of DDT was thrown into
Arroyo Grande Creek years ago and has rusted through. Mayor Ferrara responded it was found in
the sewage effluent inside a pipe that came into the plant and did not think it came out of the creek.
In response to a question from Council Member Fellows about groundwater banking, Council
Member Guthrie stated the WRAC subcommittee would be reviewing and evaluating the issue.
16. STAFF COMMUNICATIONS:
City Manager Adams announced that a Commissioner's Orientation has been scheduled for
Wednesday, February 14, 2007 from 3:30 to 5:30 p.m. He further announced that a letter of
resignation had been received from Dan Hernandez, Director of Parks, Recreation, and Facilities,
who has accepted a position as Director of Parks for the County of Santa Barbara.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
None.
18. ADJOURNMENT
Mayor/Chair Ferrara adjourned the meeting at 8:10 p.m.
Tony Ferrara, Mayor/Chair
ATTEST:
Kelly Wetmore, City Clerk/Agency Secretary
(Approved at CC Mtg )
PaROVO 8•d•
I °� ��a
� W�CORYpRATED 92
� MEMORANDUM
i V m
I # ,a�v io. ie�� ,f
� c4��FORN�P
I
i
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER
SUBJECT: CONSIDERATION OF COUNCIL APPOINTMENTS TO THE
PLANNING COMMISSION AND HISTORICAL RESOURCES
COMMITTEE
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
It is recommended the Council approve:
. The recommendation of Council Member Jim Guthrie to appoint John
Keen to the Planning Commission, replacing Chuck Fellows; and
• The recommendation of Council Member Chuck Fellows to appoint Bill
Hart to the Historical Resources Committee.
FUNDING:
There is no fiscal impact.
RECOMMENDATION:
On January 14, 1997, the City Council adopted Ordinance No. 481 C.S.
amending the composition of applicable Commissions and Boards from seven to
five members and adopted Resolution No. 3192 establishing Council policy as it
relates to the appointment procedure to various Commissions, Committees and
Boards. The Ordinance states that the Mayor and each respective member of
the Council shall appoint a representative to the various Commissions,
Committees and Boards subject to the approval by a majority of the Council. All
Commission, Committee and Board members serve at the pleasure of the
Council.
Council Member Guthrie's appointment to the Planning Commission, Chuck
Fellows, was elected to the City Council on November 7, 2006. Council Member
Guthrie is recommending the Council approve the appointment of John Keen to
the Planning Commission, replacing Mr. Fellows.
Council Member Fellows is recommending the Council approve the appointment
of Bill Hart to the Historical Resources Committee.
Although not required under the Ordinance or Resolution, copies of the
applicants' Reservoir of Citizens to Serve forms are attached.
CITY COUNCIL
APPOINTMENTS TO PLANNING COMMISSION AND HISTORICAL
RESOURCES COMMITTEE
FEBRUARY 13, 2007
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve the recommended appointments;
• Do not approve the recommended appointments;
• Provide direction to staff.
Attachment:
1. Application forms: John Keen; Bill Hart
` � . , CITY OF AFROYO GRANOc
RESERVOIq OF CfTIZENS TO SERVE
� i( Planning Commissian EECEIV�D �
_ Parks and Recreation Commissian C!T�� 0; ^�PZQY'0 G��.;':C�ears Lived in Artoyo Grandz��
_TraKie Commission ' � Registered Voter of Arroyo Grande
_Senior Advisory Commission 5i-FEE 2�. ;;;; ��: j J Yes� Mo�
_Speciai CommiCaes (.e. Teen Advisory, Architectural Advisory, etc.J ' .
VAME . 10�h v• I�e.�n
HOME AQDRESS= _ — PHONE_ -
PRE�'cilT �,., /, ��,/ ' PFiE�c'VT /J
E�1P�OYER _ _ /tGT�Y�E•L- _ POSRION K�-'�7YC�
OEriCE BUSINESS
ADCRESS _ TELEPHGNE
EDUCATIONAL EAC�CGaOUND �
High School�cJ�me�c� /-1.S /1 �cl�ipOn� �/1I/1/C;,�: College 1U N.,_ ,__
ACi01TIGNAL c7UCATiGNAL li 1FGF�IATiON
CO�VIVIUiVITY ANO CiVIC INTE'nEjTS
�� i1.,7 .�/i �1��' r/ �/ O�Un �G...�C(
The City Council would like to have the names at three (3) Arroyo Crande Feferences:
NAME � AODRESS .
i. . .
' .
3.
ARE YOU WILL!NG TO SERVE ON'fHE COMMISSION MEETING T7MES SHOWN BELOW: ' '
?Ianning Cammissicn, Frst and Third Tuesday of each month,7:30,p.m Yes�, fVa
Parks and Recreaticn Cemmissian,Third�NeCnesday cf each marrth, 6:00 p.m Yes_ No_
Trat(ic Commission, Manday Previous to Third Tuesday of each month;7:30 p.rr� Yes_ Vo_
Senior Advisory Commission, First Wednesday af ezch monih,7:00 p.rrt Yes_ No_
Special Committee (i.e.Teen Advisory, Architectural Advisory, em.), Various
meeting times and dates Yes_ No_
Slgnature <C�.a�/� ����'.7 Oate .0 �.0 �� I i � .
The Arrayo C-rande Cty Council requests informztian zbaut your irtteres� (znd educ�ian, it zeplic:ble) in sarving an x commission,
spec�calty your comments and views relative to the role and responsibilities ot the Planning Commissian, Pa1�a and Rccrextian
Commissian, Tra'rfic Cammission, Senior Ad�risary Camnissian ar a Spxial CamrniCee. Pleasa note suc!�iecEorr„�ca an �ea re�erse
side ot this form. Thank yau far yaur interest. , �
THIS FORM IS A 61ATTER OF PUBUC RECOp�
IF APPOINT�J.COMPLEtION OF A STATE CONFLICT OF IN'fEr�EST FORM IS RE4Uffl0
/ RESERVOIR OF CITIZENS TO SERVB
/ Pianning Commission
Parks and Recreatlon Commission
Traffic Commissfon Years Lived in Arroyo Grande�0
Senior Advisory Commisslon Registered Voter of Arroyo Grande
Architectural Review Committee ` " ' Yes No ✓
Downtown Parking Advisory Board (m�ustown 6Qsine$�j�e Village area)
� Historical Resources Committee � �
Speciai Boards/Committees (varies)
NAME �l � � (� ���
HOME
ADDRESS PHONE _
-- - ---- —
--- -- - -
- - -- —� ...
i PRESENT EMPLOYER POSITION
I BUSINESSADDRESS __ - - - _---- -- - -- PHONE _ __ — — '
, —.- --
i EDUCATIONAL BACKGROUND ^ <<.6 y
l/�s��-�� ,
� Hinh School ��� S'� E� 5 �7 SvG� d�{ Colleqe «� ���yZ l�'J S��G sc�
I �� J )
I ADDITIONAL EDUCATIONAL INFORMATION �`.� ���� �,�Sl S �J��f�/1 f' /Gf�JC�G �/l��1/-
� �"7l l�L �1/�S 6[ti/ � 17��L1 //7(�//iJ(i��C�
COMMUNITY AND CIVIC INTERESTS C��.�/��21'J/�L��� S�J �d �Sf r//C�/ SU'G=�Y�G�
x���( �i� Ca�u�ac��s� �i�l�r, ���,, ,�� s s�s�� =�.�e �y���
/�c�l�-�( Gl�'zr�7Gyz - �j�CC-t�( R<�GG�G✓��>, l.�/G�l��-�� �`iG��1i<>i�u°
The City Council would like to have the names of three (3)Arroyo Grande References: G�7��l�C C!'S
NAME ADDRESS
,. l�O�-ti G2 5�.� 2�7 1�i� l/l2 �✓.�
2.. �O�!,/L� f3����z.�� 4«s A�E��� s �;
3: �3��/i�. ��2�,`���2�- � Z 7 �U�ISv� s �
�
ARE YOU WILLING TO SERVE ON THE COMMISSIONICOMMITfEE/BOARD MEETING TIMES SHOWN BELOW:
Planning Commission, First and Thlyd Tuesday of each month, 6:00 PM Yes_No_
Parks and Recreadon Commission, Second Wednesday of each month, 6:30 PM Yes_No_
Traffic Commissfon, the day (Monday)before the third Tuesday of each month, 7:00 PM Yes_No_
Senlor Advisory Commission, First Wednesday of each month, 3:00 PM Yes_No_
Architectural Review Committee First Monday of each month, 3:15 PM Yes_No_
Downtown Parking Advisory Board-Meets as needed Yes you_
Historical Resources Committee-Quarterly meetings anticipated Yes✓No_
Speclal BoardslCommittees (varies Yes_No_
Signature �i'�,/� ("'7��J Date �^��°'
The Arroyo Gra�de City Councll requests Infortnatlon about your Interest(and educaUon, I( applicable), In serving on a commission or
committee, apecHically your comments and vlews relative lo the role and responslbilitles of the P�anni�g Commission, Parks and
Recreation Commisslon, Trafflc Commisslon, Senior Advisory Commisslon, Architectural Review Committee, Historical Resources
Committee,or a Speclal BoardfCommlttee. Please note such InfortnaUo�on the reverse aide of this form. Thank you for your InteresL
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED,COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED
3/2005
_ ir i�r�v�n 1 tU. CUMPLETION OF A S7ATE CONPUCT OP IN'fEREST FORM IS RG(]UIRFD
i pRROY� S.e.
pF G�
�I F �MCORPORATED 9Z
U m
� JULT 10, 1811 , MEMORANDUM
c9��FORN�P
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER �
SUBJECT: CONSIDERATION OF PROPOSED NEW FIRE DEPARTMENT
BATTALION CHIEF POSITION
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
It is recommended the Council adopt the attached Resolution establishing a new Fire
Department Battalion Chief position.
FUNDING:
The maximum total cost of the position, which includes both salary and benefits is
approximately $158,000 based on top salary step. The City of Grover Beach would
pay $125,000 or 79% of this cost. Therefore, the maximum cost to the City of Arroyo
Grande would be approximately $33,000 or 21%. Since the position was identified
as one of the needs for the sales tax measure, the additional cost is proposed to be
funded from the local sales tax revenue. The position is not expected to be filled until
July 1, 2007. Therefore, there would be no cost impact to the existing budget.
DISCUSSION:
Background
The City of Arroyo Grande and Grover Beach entered into a joint fire services
agreement in July 2004. Under the Agreement, the City of Arroyo Grande provides a
Fire Chief position and the City of Grover Beach provides a Training Captain position.
Since that time, several attempts have failed at filling the Training Captain position on
a full-time basis. In addition, while staff feels the joint services agreement has been a
significant achievement in providing fire services in a more effective manner, a
number of issues have been identified. As a result, staff has developed a proposed
strategy to both improve the ability to fill the position, as well as address needs
identified in the existing organizational structure.
Needs Analvsis
The need for a mid-management position to serve both departments has been
identified as an important priority to address a number of issues, which include the
following:
I
CITY COUNCIL
BATALLION CHIEF POSITION
� FEBRUARY 13, 2007
I PAGE 2
�
• The existing organizational structure results in the Fire Chief exceeding what
would normally be considered an appropriate span of control.
• There is only one full-time fire chief dedicated to the South County area
jurisdictions. As a result, there is a need for higher level command staff to be
available to oversee major incidents. This need was verified by the January
2006 consolidation study contracted by the City of Pismo Beach.
• Since the Arroyo Grande's volunteer Division Chief recently retired, there is a
need for appropriate staff to serve as the Acting Chief in the Chief's absence.
• Salary level of the Training Captain has been identified as a key issue
contributing to the difficulty in filling the position. As a result, it is necessary to
upgrade the position.
• Since the Training Captain position provides direction to other staff, it would be
more appropriate and effective for the position to have a rank above the
Captain level.
• There is a need for staff to handle administrative responsibilities to enable the
Chief to provide more effective ongoing leadership to the department.
• There is a need for staff dedicated to coordinating disaster preparedness
activities and training on an ongoing basis.
• It has been determined that it would be beneficial to include Oceano in joint
training activities to improve coordination of joint response between the three
agencies.
• There is also a need to increase coordination with CDF on joint training to
include Pismo Beach.
Proposed Chanqes to the Traininq Position
The following proposal has been developed to address the needs identified:
• Upgrade the Training Captain position to a Battalion Chief;
• Transition the position to an Arroyo Grande position so the salary will have an
appropriate range in relationship to the Captain positions in both departments;
• Dedicate the position partially to coordination of training activities and partially
to administration;
S:�Administration\CITY MANAGER\STEVE\Council Reports�Battalion Chief Position 2.13.07.doc II
CITY COUNCIL
BATALLION CHIEF POSITION
FEBRUARY 13, 2007
PAGE 3
• Initially fund the position jointly between Arroyo Grande and Grover Beach, but
then incorporate Oceano in training activities in exchange for a portion of the
position cost; and
• Initially, divide the additional cost over the amount currently allocated for the
Captain position equally between Arroyo Grande and Grover Beach, but
establish a goal that the City of Grover Beach will increase their fare share of
the funding in the future when feasible. The percentages identified in the
funding recommendations are based on Grover Beach paying the amount
allocated for the Captain position plus 50% of the increase.
I_mplementation
It is recommended that the position be established at this time. However, recruitment
would not take place until the new Fire Chief is hired. The Fire Chief would then
meet with the Oceano Fire Chief and Fire Department staff to determine: 1) the
appropriate allocation of the position to training and administrative functions; and 2)
the appropriate level of involvement of the Oceano Community Services District in
training activities. Based on that level of involvement, funding participation of
Oceano would be determined.
The Arroyo Grande and Grover Beach Fire Oversight Committee recommended the
City Councils approve the position as proposed at their February 2, 2007 meeting.
Representatives from the Oceano Community Service District have expressed
support for their participation. However, no proposal has yet been considered by
their Board of Directors.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the proposed Resolution establishing the position;
- Modify the job description and adopt the proposed Resolution establishing the
position;
- Do not adopt the Resolution and postpone consideration of the position until
the new Fire Chief is hired and/or until the budget is considered.
- Provide direction to staff.
Attachments:
1. Training Officer Performance and Delivery Expectations
S:Wdminisnation\CITY MANAGER\STEVE\Council Repor[s�Battalion Chief Position 2.13.07.doc
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING A JOB DESCRIPTION AND
SALARY RANGE FOR THE BATTALION CHIEF POSITION
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to upgrade the position of Training Captain in the Fire Department to
Battalion Chief and transition the position to Arroyo Grande from the City of Grover
Beach so the salary will have an appropriate range in relationship to the Captain
positions from both departments; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a job description for the position of Battalion Chief, a
copy of which is attached hereto as Exhibit "A" and incorporated herein by this
reference; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a salary range for the position of Battalion Chief. This
position will be placed on the management salary schedule as an exempt position at
range M-51 and will receive all management benefits.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo
Grande that the position of Battalion Chief is hereby established to perform the duties
and responsibilities set forth in the job description so attached as Exhibit "A". The
permanent, full-time position of Battalion Chief shall be established as an exempt,
management position at salary range M-51 and shall receive management benefits.
This Resolution shall become effective as of February 14, 2007.
RESOLUTION NO. �
PAGE 2
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of , 2007.
RESOLUTION NO.
PAGE 3
TONYFERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED TO AS FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
EXHIBIT"A"
CITY OF ARROYO GRANDE
BATTALION CHIEF
Class specifications are intended to present a descriptive list of the range of duties performed by employees in
the class. Specifications are not intended to reflect all duties performed within the job.
JOB OBJECTIVES:
Provides highly complex support to the Director of Building and Fire with administrative planning,
organizing, and directing of both emergency and non-emergency activities, including management of the
department programs in an effective manner. Serves as the department's Training and Safety O�cer.
Responds to and directs emergency scene operations and staff. Responsible for a significant portion of
the departmenYs financial resources. Coordinates assigned activities with other fire divisions, outside
agencies, and the general public. Performs other duties as required/assigned. This position serves the
communities of Arroyo Grande and Grover Beach.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Director of Building and Fire. Exercises supervision over fire fighting
staff.
ESSENTIAL FUNCTION STATEMENTS:
The following tasks are typical for pasitions in this classification. Any single position may not peiform all of
these tasks and/or may perform similar related tasks not listed here:
1. Serve both communities as the departmenYs interactive training officedcoordinator, ensuring
continuous and quality training standards of the department are maintained.
2. Coordinate joint training exercises with neighboring jurisdictions.
3. Management of day-to-day department operations, including determining methods and systems to
meet program goals.
4. Actively monitor and resolve shift issues regarding staffing, personnel issues, and first level
supervisor performance.
5. Direct station maintenance, apparatus maintenance, and equipment upkeep.
6. Serve as incident commander on significant incidents requiring the coordination of multiple
resources.
7. Identify, research, develop and present complex policies, programs, systems, reports and
interdepartmental studies designed to improve operations.
8. Develop, present, and monitor operations section budget.
9. Serve as acting Director of Building and Fire in his/her absence.
10. Develop and coordinate ongoing citywide disaster preparedness and training programs.
11. Select, train, motivate and evaluate fire suppression personnel; provide or coordinate staff training;
work with employees to correct deficiencies; implement personnel actions.
CITY OF ARROYO GRANDE
Battalion Chief�con�inued�
Page 2
12. Attend and participate in professional group meetings; stay abreast of new trends and innovations
in the field of fire suppression and prevention.
Marainal Functions:
1. Coordinate and staff special events as required.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS:
Knowledae of:
• Modern organizational management practices.
• Knowledge of current, widely accepted emergency response principles and incident command
systems in the areas of inedical,fire, hazardous materials, and technical rescues.
• Pertinent federal, state, and local laws,fire safety codes, and regulations.
• Operational characteristics of fire suppression and emergency medical apparatus and equipment.
• Principles of municipal budget preparation and control.
• Principles of supervision, personnel development, and training.
• Personnel management and procedures.
• Basic office procedures and methods including computer equipment and supporting word
processing and spreadsheet applications.
Abilitv to:
• Communicate clearly and concisely, both orally and in writing.
• Lead, direct, and motivate others.
• Work independently.
• Establish and maintain effective working relationships.
• Analyze problems and apply sound judgment in developing alternatives.
• Appreciate participatory/political concerns of the two communities.
• Interpret, explain, and apply policies and procedures in managing a variety of diverse and
complex situations.
• Handle confidential operation and employee information.
• Manage a variety of diverse and complex functions.
• Lead operations staff in delivering emergency services.
• Conduct surveys and studies to determine training needs.
• Critique emergency calls.
• Coordinate training records; set up system and review updating of individual and company
training records.
• Coordinate interviews, references, physicals, and other personnel selection methods for new
staff.
• Serves as liaison with the San Luis Obispo County Training Officer's Association.
• Coordinate and provide training for city staff and emergency responders in the familiarization,
operations and implementation of the City's Disaster Plans and Emergency Operations Center.
• Evaluate assigned staff.
• Respond to request and inquiries from the general public.
• Operate office equipment.
CITY OF ARROYO GRANDE
Battalion Chief�contrnued�
Page 3
EDUCATION AND EXPERIENCE GUIDELINES:
Any combination of education and experience that would likely provide the required knowledge and a6ilities is
qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
• Equivalent to graduation from an accredited four-year college/university in fire science or a
related field is highly desirable.
• Graduation from a National Fire Academy Executive Fire Officer preferred.
Experience:
• Equivalent to six years professional level experience, including 2 years as a Fire Captain in
municipal fire protection involving participation requiring administrative skills, training experience
and emergency response.
• Experience as a Strike Team Leader on major incidents.
Licenses or Certificates:
• Possession of an appropriate and valid driver's license.
• Possession of California State Fire Marshal certificates, Instructor 1A and 1 B.
• Valid California State Fire Marshal Fire Officer 1 Certification desired.
WORKING CONDITIONS:
Environmental Conditions:
Office and field environment; travel from site to site; exposure to emergency firefighting environment;
exposure to computer screens, motorized vehicles and equipment, noise, dust, grease, flames, smoke,
fumes, gases, chemicals, and extreme heat or cold; slippery or uneven walking surfaces; work at heights
on ladders; work with water.
Phvsical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for walking,
standing or sitting for prolonged periods of time; heavy, moderate or light lifting; climbing with both legs
and arms; crouching, crawling, or kneeling for various periods of time; use of respirator; vision sufficient to
assess emergency situations and recommend effective courses of action.
TRAINING OFFICER PERFORMANCE AND DELIVERY EXPECTATIONS
The training officer shall provide essential elements in developing a training
program, which include but are not limited to:
1. Training for incoming personnel
. Evaluation of Basic Firefighter 1 and EMT skills
2. In-service training
• Critical skills that are used infrequently
• High consequence skills and procedures
. Review of incident experiences
• Continuing education required for certifications
• Mandated training
• Departmental goals and objectives
3. Staff Development
. Provide accessibility to training programs
. Identify prerequisites for training/classes
. When possible, assist with time and travel constraints
. Access to learning resources (both print and non-print)
4. Learning from incidents
• Participation shall be broad and input process inclusive
• Compliance with standard operating procedures
. Review of audiovisual or communications
5. Training for special operations
• Utilization of county, regional or national programs
. Requirements for required certifications
I • Travel and cost coverage
. Public or private sector sources
j . Training with otherjurisdictions
I6. Training Records
� • Appreciation of comprehensive records
• Individual records
These elements should focus on recognized fire service performance
responsibilities and community based threat potentials.
� The training office shall maintain responsibility for the city's emergency plans,
y training of city staff, and upgrades of the plans.
i
�
i
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8.f.
� pRROYO
� cP
� INCOHPORATED 92
" �� '" MEMORANDUM
� JULY 10, 1911 *
c4��FORN�P
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER �
SUBJECT: CONSIDERATION TO REFUND ENCROACHMENT PERMIT FEES FOR
A RESIDENTIAL DRIVEWAY CONSTRUCTED AT 1321 SIERRA DRIVE
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
It is recommended the City Council refund the residential encroachment permit fee of$66
to the property owner for the driveway constructed at 1321 Sierra Drive under
Encroachment Permit No. 2006-102.
FUNDING:
The only funding impact will be the reduction of$66 in fees.
DISCUSSION:
On October 6, 2006,the Public Works Department observed construction activity underway
at 1321 Sierra Drive (see Attachment No. 1) for the installation of a concrete driveway.
The construction was discussed with the owner of the property, who had hired a local
contractor to remove and replace his driveway. The work was designed to align with the
neighboring driveway and the public right-of-way line was not clear at the time. It was later
determined that a small portion of the driveway is within the public right-of-way. As a
' result, it was requested that the property owner apply for an encroachment permit, which
has been issued to the property owner for this work.
The property is located within Tract 46, a subdivision bounded roughly by Oak Park
Boulevard to the east, EI Camino Real to the north, Hillcrest Drive to the west, and Newport
Avenue to the south. The tract map was recorded in the late 1940's and the roadways do
not conform to modern City design standards. The neighborhood is characterized by hilly
terrain and the roadways are narrow with asphalt curbs. Due to a number of minor
inconsistencies over the last several years, the Public Works Department has contracted
with a local surveyor to verify the limits of the right-of-way throughout the entire subdivision.
The survey project is currently underway with an anticipated completion in late March.
Since this information was not available at the time the work was initiated and involves
minor encroachment, staff recommends the Council authorize a refund of the assessed
encroachment permit fee of$66 to the property owner.
S:\Public Works\Engineering\Encroachment Permits\Council\Council Memo-1321 Sierra.doc
CITY COUNCIL
CONSIDERATION TO REFUND ENCROACHMENT PERMIT FEES FOR A
RESIDENTIAL DRIVEWAY COSNTRUCTED AT 1321 SIERRA DRIVE
FEBRUARY 13, 2007
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff's recommendation;
. Do not approve staff's recommendation;
• Modify as appropriate and approve staff's recommendation; or
• Provide direction to staff.
Attachment:
1. Vicinity Map
S:\Public Works\Engineering\Encroachment Permits\CouncillCouncil Memo-1321 Sierra.doc
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�' INCORPORATED 92
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" � "' MEMORANDUM
« ���v ,o, ,s„ ,�
c4��F O RN�P
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER �
SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO JPG
CONSTRUCTION, INC. FOR CONSTRUCTION OF THE PICNIC SHELTER
STRUCTURE AT ELM STREET PARK, PW 2006-05
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
It is recommended the Council:
A. award a contract to JPG Construction, Inc. in the amount of $104,847.08 for the
construction of the Picnic Shelter Structure at Elm Street Park, PW 2006-05;
B. authorize the City Manager to approve change orders not to exceed the contingency
of $10,485 for use only if needed for unanticipated costs during the construction
phase of the project (total construction costs = $104,847.08 + $10,485.00 =
� $115,332.08); and
C. transfer $46,052.08 from the Park Improvement Fund.
FUNDING:
The Capital Improvement Program provided $75,000 as an estimated budget for this
project. However, based on a more detail scope of work, the estimated total cost of the
project has increased to $121,052.08. The estimate is based on the lowest bid,
construction contingency, contract administration, testing and design costs. This
represents $46,052.08 more than the currently allocated project budget. A transfer from
the Park Improvement Fund is requested to fund the difference between the total cost
projection and the current budget.
DISCUSSION:
On November 28, 2006, the City Council approved the plans and specifications for the
Picnic Shelter Structure at Elm Street Park, and on January 23, 2007, seven bids were
received forthe project. The lowest responsive bid was received from JPG Construction,
Inc. in the amount of 104,847.08. The bid has been verified and found to be in compliance
with the contract specifications.
CONSIDERATION OF AN AWARD OF CONTRACT TO JPG CONSTRUCTION, INC.
FOR CONSTRUCTION OF THE PICNIC SHELTER STRUCTURE AT ELM STREET
PARK, PW 2006-05
FEBRUARY 13, 2007
PAGE 2
The project scope of work includes demolition of the existing structure, park tables,
concrete slab and barbeque. They will then be replaced with a pre-fabricated structure, a
new concrete slab with footings and grade beams, ADA compliant park tables and utility
services.
The total project budget in the Capital Improvement Program is in the amount of
$75,000.00. This does not include funds for design, construction contingencies, contract
administration and testing. Based on a more detailed scope of work, the total project
budget is now projected to be $121,052.08. Staff recommends transferring $46,052.08
from the Park Improvement Fund to the project for additional costs that were not
anticipated during development of the original project budget.
The contract time for this project is specified at 115 calendar days. Following issuance of
the Notice to Proceed, the first ten to eleven weeks will involve procurement of the
structure and materials. Project completion is anticipated by mid-June 2007.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff's recommendations;
• Do not approve staffs recommendations;
. Modify as appropriate and approve staffs recommendations; or
. Provide direction to staff.
Attachment:
1. Bid Opening Log Sheet
S:\Public Works\EngineeringlCapital Projects\2006\PW 2006-05 Elm Street Park Shelter
5526\Council\Council Memo-Contract Award - JPG Const..doc
RROY
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� iuCORPOB�tEO 92
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9��FORN�
BID OPENiNG LOG SHEET
CITY OF ARROYO GRANDE
DEADLINE: January 23, 2007, 2:00 p.m.
Picnic Shelter Structure at Eim Street Park
SUBMITTED BY: TOTAL
G. Sosa Construction inc. $118,785.00
Santa Maria, CA
� JPG Construction Inc. $104,847.08 v
San Luis Obispo, CA
Voss Construction Corp. $109,985.00
Atascadero, CA
Central Coast Playgrounds $105,968.54
Orcutt, CA
Brinar Construction Inc. $122,233.00
San Luis Obispo, CA
Maino Construction Company, Inc. $109,691.00
San Luis Obispo, CA
Effect Contractors $160,818.83
Nipomo, CA
�
/ , �' !2�'_
Keliy Wetm e
Director of Administrative Services/City Clerk
c: Director of Public Works
City Manager
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' INCOHPORqTED 9Z
h
" � � MEMORANDUM
� JULY t0. t9�� *
c4��F oRN�P
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER �
SUBJECT: CONSIDERATION TO AMEND THE TOTAL CONTRACT AMOUNT FOR THE
2006 ANNUAL STREET MAINTENANCE PROJECT, PW 2006-07
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
It is recommended the City Council:
A. amend the total contract amount for the 2006 Annual Street Maintenance Project,
PW 2006-07, from $249,252 to $279,399 ($249,252 + $30,147);
B. authorize City Manager to sign a Change Order in the amount of$30,146.94.
FUNDING:
The FY 2006-07 Capital Improvement Program includes $338,164 for the 2006 Annual Street
Maintenance Project. The revised total project cost will be $289,024, which includes
construction, construction contingency, contract administration and geotechnical services.
This represents a balance of $49,140 in the total project of which $30,147 will be used to fund
the proposed change order. The remaining amount of $18,993 will be used for the Pavement
Management Program.
DISCUSSION:
On September 26, 2006, the City Council awarded a contract to Granite Construction for the
2006 Annual Street Maintenance Project in the amount of $249,252. During the course of
construction, changes were incorporated to increase the life of the pavement and to provide a
more uniform pavement section. Based on the change in scope for Oak Park Boulevard, staff
developed Contract Change Order No. 1 to perform the additional work, which required
deletion of the work on James Way at this time.
Authorization of Contract Change Order No. 1 will provide for the issuance of the final
progress payment to Granite Construction, Inc. and formal acceptance of the project by City
Council will be requested at the February 27, 2007 City Council meeting. It is anticipated that
work on James Way will be designed for construction this summer.
CONSIDERATION TO AMEND THE TOTAL CONTRACT AMOUNT FOR THE 2006 ANNUAL
STREET MAINTENANCE PROJECT, PW 2006-07
FEBRUARY 13, 2007
PAGE 2
ALTERNATIVES: '
The following alternatives are provided for the Council's consideration:
• Approve staff's recommendations;
. Do not approve staff's recommendations;
• Modify as appropriate and approve staff's recommendations; or
. Provide direction to staff.
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
, '
On TUESDAY, FEBRUARY 13, 2007, the arroyo Grande City Council will conduct public
hearings at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET, to consider
the following item:
Generel Plan Amendment Case No. 06-004; Amending the General Plan Land Use Map To
Redesignate the Property at 1110 Sunset Drive from Multiple Family Residential - High
Density to Mixed Use (MU). The City Council will consider redesignation of property located at
1110 Sunset Drive, that is contiguous to other mixed use designated property, to Mixed Use (MU)
allowing for the existing density. Concurrent rezoning is in process that would restrict any future
redevelopment to residential use for structures that front and access Sunset Drive.
The Council may also discuss other hearings or business items before or after the items listed
above. If you challenge the proposed action in court, you may be limited to raising only those
issues you or someone else raised at the public hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any
person to receive the notice shall not constitute grounds for any court to invalidate the action of
the legislative body for which the notice was given.
Information relating to this item is available by contacting the Community Development
Department at 473-5420. The City Council meeting will be televised live on Charter Cable
Channel 20.
�.XX��'1/Z_rz__
Kelly Wetmore, y Clerk
Publish 1T, The Tribune, Friday, February 2, 2007
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FWCORPORMED 92
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1� du�v io. ie n *
C4�/FORN�P
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTO�
V �
BY: TERESA MCCLISH, ASSOCIATE PLANNER��
SUBJECT: CONSIDERATION OF DEVELOPMENT CODE AMENDMENT CASE
NO. 04-005B, AND GENERAL PLAN AMENDMENT 06-004,
AMENDMENTS TO TITLE 16 OF THE CITY OF ARROYO GRANDE
MUNICIPAL CODE PERTAINING TO ` RESIDENTIAL
DEVELOPMENT STANDARDS, REZONING PORTIONS OF THE
RESIDENTIAL RURAL DISTRICT TO RESIDENTIAL SUBURBAN IN
THE VICINITY OF VIA LA BARRANCA, CANYON WAY AND
TRINITY AVENUE AND AMENDING ALL DESIGN DEVELOPMENT
OVERLAY DISTRICTS INTENDED TO MAKE TITLE 16
CONSISTENT WITH THE CITY'S GENERAL PLAN; AND A
PROPOSED CHANGE IN GENERAL PLAN LAND USE
DESIGNATION/ZONING FOR THE PROPERTY AT 1110 SUNSET
DRIVE
DATE: FEBRUARY 13, 2007
RECOMMENDATION
The Planning Commission recommends the City Council adopt:
1) an ordinance to amend standards applicable to the City's residential districts and the
zoning map affecting portions of the Residential Rural district and Design
Development Overlay Districts D-2.2 through D-2.19 inclusive; and
2) a resolution to amend the General Plan land use designation for 1110 Sunset Dr.
from multiple family residential high density to mixed use.
BACKGROUND
As a final part of the update to Title 16 "Development Code", the proposal includes several
' revisions that pertain to residential standards and districts within the City. The purpose of
the update is to ensure General Plan consistency and provide for needed clean-up or
clarification within the Development Code. The proposal also includes a General Plan
amendment to address the unique development and designation of property at 1110
Sunset Drive.
The City Council considered the proposal and introduced the ordinance after making
modifications at the January 9, 2007 public hearing. Subsequently, the General Plan
amendment was re-considered at the Planning Commission on January 16, 2007 to ensure
adequate noticing.
�
' CITY COUNCIL
FEBRUARY 13, 2007
' CONSIDERATION OF DEVELOPMENT CODE AMENDMENT CASE NO. 04-005B, AND
GENERAL PLAN AMENDMENT 06-004
PAGE 2 OF 4
DISCUSSION
The proposed ordinance and resolution address the following issues.
1. RR/RS Map chanqes: Discrepancies in the General Plan Land Use Map and the
Zoning Map in the vicinity of Miller Way, La Barranca and Canyon Way as well as
Trinity Ave. This issue also includes analysis of standards for the Residential
Suburban (RS) district, standards for flag-lot subdivision on sloped lots, the review of
� reversionary setbacks (D-2.19), and discussion of overlays 2.2, 2.3, 2.8, 2.9, 2.10
and 2.12.
2.
^.,�•�^., ���+•'^�° ' � ° � °^-' " ° .•,°" °° Amendments to Section 16.04.070 -
�
Definitions for "basemenY' and "story".
3. Sunset Drive: Amendment to the Zoning map and General Plan land use
designation for the property located at 1110 Sunset Drive.
4. Small IoUPUD: Review amendments to existing overlays on areas of small lot and
twin-home subdivisions and Planned Unit Development (PUD) provisions. Included
are a review of overlays D-2.14 through 2.19, and proposed amendments to the
PUD process including changes to perimeter setbacks for PUDs and conditionally
permitting single-family attached homes in the Single Family (SF) district.
5. Appeals: Amendment to clarify appeal provision (Section 16.12.150.)
Standards pertaining to each of the existing overlay districts are proposed to be included in
� Title 16 instead of through the current practices of incorporation by reference, although
several do not have any substantive changes.
Prior to introduction of the ordinance, the Council made modifications to the ordinance by
deferring those changes that pertain to viewshed review. Consequently, the ordinance
does not include revisions to 16.08.010 that reference prior ordinances, 16.16.110 (C) that
amends viewshed provisions, and sections of 16.44.020 (D) that pertain to specific overlay
� height provisions. Staff will bring forward alternatives related to viewshed review at a future
date.
The proposed General Plan amendment is a redesignation of property at 1110 Sunset
Drive to Mixed Use. The property is currently designated Multi-Family High Density and
zoned Multi Family Apartment (MFA)-D-2.13. It is currently developed with seven dwelling
units (approximately the equivalent of 13.5 dwelling units/acre), the density of which was
considered conforming specifically by the zoning overlay. During the 2001 General Plan
update, the density for the property was changed from 11 du/acre to 14 du/acre, and
special density provisions are no longer needed.
CITY COUNCIL
FEBRUARY 13, 2007
CONSIDERATION OF DEVELOPMENT CODE AMENDMENT CASE NO. 04-0056, AND
GENERAL PLAN AMENDMENT 06-004
PAGE30F4
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General Plan-Multiple Family Residential High Density
Zoning is Multiple Family Apartment (MFA)
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°-� ��ti �"' �`s General Plan change to Mixed Use
Zoning change to Fair Oaks Mixed Use (FOMU)
I The property is developed with detached housing, which is not consistent with the MFA
district that is intended for attached housing types. Additionally, the MFA zoning district, in
its current application to this property, is isolated and surrounded by single family zoning
and development on Sunset Drive and adjacent to the Fair Oaks Mixed Use (FOMU) and
commercial development on E. Grand Avenue. It is proposed that the underlying zoning be
changed from MFA to Fair Oaks Mixed Use(FOMU), which allows for density up to 15
dulacre for residential uses and 25 du/acre for mixed use, allowing for consistent zoning
with adjacent properties. Future redevelopment of the property (although none is proposed
at this time) may potentially include a project that transitions from single-family residential
on the Sunset Dr. frontage to multi-family or office to retail on E. Grand Ave. The overlay
district has been revised and is proposed to be kept in place to ensure that any
redevelopment includes only single-family residential use fronting Sunset Drive with vehicle
access.
,
I
CITY COUNCIL �
FEBRUARY 13, 2007
CONSIDERATION OF DEVELOPMENT CODE AMENDMENT CASE NO. 04-005B, AND
GENERAL PLAN AMENDMENT 06-004
PAGE 4 OF 4
The proposed zone change to FOMU includes a General Plan amendment to the Land Use
map, changing the designation from Multiple Family Residential — High Density to Mixed
Use, as recommended by the Planning Commission.
As the proposed modifications are necessary for consistency with the General Plan,
clarification purposes, or related to changes in an underlying zoning district proposed to
implement policies in the General Plan, the impacts fall within the scope of the Program
Environmental Impact report prepared for the General Plan update. An Initial Study and
Draft Negative Declaration was prepared and revised in accordance with City Council ,
modifications made prior 4o introducing the ordinance and is included in Attachment 1.
Attachments:
� 1. Draft revised Negative Declaration
I�
�
i
�
�
�
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING PORTIONS OF TITLE 16 OF THE ARROYO
GRANDE MUNICIPAL CODE (DEVELOPMENT CODE AMENDMENT 04-
OOSB) PERTAINING TO RESIDENTIAL DEVELOPMENT STANDARDS,
REZONING PORTIONS OF THE RESIDENTIAL RURAL DISTRICT TO
RESIDENTIAL SUBURBAN IN THE VICINITY OF VIA LA BARRANCA AND
CANYON WAY AND AMENDING DESIGN DEVELOPMENT OVERLAY
� DISTRICTS
WHEREAS,the City Council of the City of Arroyo Grande adopted the updated General Plan
which became effective on October 9, 2001 and requires a comprehensive review and
necessary revisions from time to time to the Development Code and zoning map for
consistency in accordance with Government Code Section 65860 and updating provisions
based on new legislation and clarifications necessary for internal code consistency; and
WHEREAS, the City Planning Commission held public hearings/public workshops on
December 6, 2005; February 23, 2006; June 6, 2006; August 1, 2006; September 5, 2006;
October 3, 2006; and November 21, 2006 and recommended approval of the proposed
amendments to the Arroyo Grande Municipal Code for the purposes of General Plan
consistency and implementation of its goals and policies and clarifications necessary for
the consistent administration of the Development Code; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
A. The proposed amendment will be consistent with the General Plan for reasons that
include, but are not limited to:
1. The proposed ordinance will satisfy Objectives LU2 and LU3 of the Land
Use Element of the General Plan, which states "Accommodate a broad
range of Single family Residential housing densities.. and Multiple Family
Residential and special needs housing types and densities within the City".
2. The proposed ordinance will satisfy LU12 of the Land Use Element of the
General Plan which states "Components of "rural setting" and small town
character" shall be protected.
3. Current development for the Miller Way neighborhood is found to be
' consistent with the General Plan given the need to balance all applicable
General Plan policies in accordance with LU 11-1.1 which states "..treat the
densities and intensities outlined in the Land Use Element as the maximum
allowable.. consistent with the provisions and intent of the Arroyo Grande
General Plan and City ordinances."
4. The proposed ordinance is consistent with the goals and policies Housing
Element including but not limited to Goal A, which states " The City shall
adopt policies, programs and procedures that attempt to meet present and
future needs of residents in the City".
�'
��
ORDINANCE NO.
PAGE 2
B. The proposed change revisions to Title 16 preserve the fabric of existing residential
neighborhoods in the City, accommodates infill development and will not adversely
affect the public health, safety, and welfare or result in an illogical land use pattern.
C. The proposed change of zones and revisions to Title 16 satisfy the intent and
� purpose of the Development Code, specifically the intent of 16.32 (Residential
Districts) and 16.44 (Special Districts) of the Municipal Code.
D. The proposed ordinance is within the scope of the Program EIR prepared for the
2001 General Plan Update, and a Negative Declaration has been prepared in
Accordance with CEQA.
NOW, THEREFORE, BE IT ORDAINED by the City Council ofthe City of Arroyo Grande, as
follows:
SECTION 1: The above recitals and findings are true and correct.
SECTION 2: Arroyo Grande Municipal Code Section 16.24.020 (Zoning Map) is hereby
amended as shown in Exhibit"A"attached hereto and incorporated herein by this reference.
SECTION 3: Arroyo Grande Municipal Code Sections set forth hereinbelow are hereby
amended as shown in Exhibit"B"attached hereto and incorporated herein by this reference:
a. Amend Sections: 16.04.070(C) [in part]; 16.12.150(A)(1); 16.16.060(B);Table
16.20.050-A; 16.24.010.B.9., 16.32.020; 16.32.030; SectionAofTable 16.32.040-A;
Table 16.32.050-A; Table 16.32.050-B; 16.32.050(B) and (C); 16.32.050(E);
16.48.060; and Table 15.52.150-A.
b. Add Sections: 16.16.060(F); 16.44.020(D).
� a Subsections M and N of Section 16.08.010 of the Municipal Code are hereby
repealed.
SECTION 4: The following ordinances are repealed in their entirety: 89 C.S., 135 C.S, 138
C.S., and 329 C.S.
SECTION 5: If any section, subsection, subdivision, paragraph, sentence, or clause of this
Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not
affect the validity of the remaining portion of this Ordinance or any part thereof. The City
Council hereby declares that it would have passed each section, subsection, subdivision,
paragraph, sentence, or clause thereof, irrespective of the fact that any one or more section,
subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional.
ORDINANCE NO.
PAGE 3
SECTION 6: Upon adoption of this Ordinance, the Director of Administrative Services shall
file a Notice of Determination.
SECTION 7: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text
of the proposed Ordinance shall be posted in the office of the Director of Administrative
Services/City Clerk. Within fifteen (15)days after adoption of the Ordinance,the summary
with the names of those City Council Members voting for and against the Ordinance shall
be published again, and the Director of Administrative Services/City Clerk shall post a
certified copy of the full text of such adopted Ordinance.
SECTION 8: This Ordinance shall take effect thirty (30) days after its adoption.
On motion by Council Member , seconded by Council Member , and
by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this _day of February, 2007.
�
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Hignlighted area to be rezo�md from Res�denHal Rural(RR)ta �MFAI)0-213 to Fa�r O ks Mixed-U eMFOMU)DI2.13 artment }{�ghli9hted areato be rezoned ftom Rura{Aesidentiat(RR) '
Residentiai Suburban(RS) D-2.8 to Singl¢-Family(SF�.Dashed Area M have eurr¢nt
D-2.8 oveAay remavad.
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EXHIBIT "B"
Amend Section 16.04.070.C. [Definitions] (in part)
,� >�: : . , .. . . . .
,
, . _ , . ;� .
i°cv°�.�"'�-rvmYrii��`��iv°c�:
., _... . . . .,.. .. ._.,_._,..... . ,.. ,--.._ ,_.
"Basement"As.identified°in the Uniforrn Buildina Gode:. Generallv meaninp that_podion
of a buildinq;between floor.aRd.ceilinas'which is enti�elv'fielow or partiv below and partlw
af�ove qrade and does not qualifv as a`"storv".(See "Stonr:")
_. _ _. _ ._.
'Block FronY' means all the properties :frontinq on one side of a street. between
intersectinq streets or a street�and°a"waferwav,:cul=de�sac; or unsubdivided land:
Dwelling, Single-Family Detached. "Single-family detached dwelling" means a dwelling
unit that is not attached to any other dwellings by any means and houses one family,
_
iricludina mo6ile a�d manufacturetl homes on permanent foundations:.
_ .
"Infill DevelopmenY':.Develapment of vaca�t land (usually mdividual lots or left-ovgr
properties) within areas that.are already la�gely:developed:
"Residential zoning districY' means property in the RE, RH, RR, RS, SF, VR, MF,
MFA, �, MFUH; MHP and PD districts.
"Story" aaeaas=-Rs itlentrfied';m the Uniform '..Buildin�Code,:�qenerallv rneaninq that
portion of a building included between the upper surface of any floor and the upper
surtace of the floor next above, except that the topmost story shall be that portion of a
building included between the upper surface of the topmost floor and the ceiling_above.
If the finished floor level directiv above usabie or unused undeifloor space:is mare than
6 .feet .atioue tinished ,grade�as defined 'Yierein .€or more than 50:percent of the totai
perirrieter or is more than 12.feet above-finished qrade as defined. hereinrat anv point;
-�
such usable or unused underfloor space shall'be consideFed-as a storv. T�°�;;�
Amend Section 16.12.150 [Appeals.]
A. Appeal of Action.
1. Notwithstanding any other provision of this code, any m " • ' W ` " '
approval; denial, suspension!or revocation of a license, permit o� entitlement referenced
in Sections 2:17.030�A.2. or:.1'6.08.060 shall be subject to the appeal provisions set forth
in this section.
1
Amend Section 16.16.060(B) [Planned unit development permits]
B. :1'.' Authority. The planning commission is authorized to approve planned unit
development permits; subject to the appeal provisions of Section 16.12.150 of this title.
The community development director, staff advisory committee, and architectural review
committee shall provide recommendations to the planning commission regarding
planned unit development permits. A public hearing pursuant to Section 16.12.160 of
, this title shall be required.
. 2a Application for a planned unit development shall not constitute an application
for subdivision. If a subdivision of land is proposed in conjunction with a planned unit
development project, separate application, review, and findings shall be made in
accordance with the provisions of the code.
�n _. �
3 ' Application`�for a planned unit•�d'evelopmerit ma�.be used when<an amendrnent
. ,. . _ ,
is requested for developrnent stantlards�applica6le-within`a>plannetl.�development: oc
. .�.. .-.a.R_ �<d.ia .,. . 'CSX'�+t< ' ...
other�'previous tliscretionarv entitlement�for which therehis='no'provisionsfor<tfie�.process:of
arriendment;!
Add Section 16.16.060(F) [Planned unit development permits]
F.,.< '`�.Revisions/Mod'ifications..Revisions:or:modifications:of planned umt'development
, s. 4 .z.�
permits mav�be�equested..by ;tfie`�applicant: Furtlier,�the°"planrnnq=`comrriission maY
periodicaflv review�`or,-=modifv a pian`ned,unit developrrient p'e`rmit!'
::.,�,. ,.
1: Revisions/Modi#ications;:Req`uested bv Applicant: A revision or:modification
to an apqrovetl.:planned unit��develoament pe�mit; such as, :kiut riot limited to;
_,
chanae in .conditions af app�oval, expansions� intensification,� setbacks,..or:
_..
landscape:�equirements. mav::be=s�equested bu�an�applicant.�THe applicant.shall
'supply necessarv�information,�askdetermined�bv the�citv, to trndicate>:,reasons'fo�
�,w ,�:
the`::requested"chanqe:�The reauested'revision or�modificaUon;;shalL,befprocessed
,_ ,,.�,�. . . , , .,�.�,,.-
irr,the same„manner• a5 the oriqinal planned:unittlevelopment nermit:
n ,.,_ � _ ..
� 2: Revievu b� Planninu= Commission The-� plamnmq -�commissidn mav
periodically.,��e�iew� anv :planned::unit�� development .permit.'to�_'�ensure' that `�it
functionS in a manner'consisfent°with:conditions of=aparoval. If..after review, the
commission;:deems there is sufficient'evidence_to:warrant a:full�`exairmination a
putilic hearinq;date'sfiall be:set�^A4-such pubGc!hea`r'in`g;:the.planrnn4�''commissiori •
,.:.,, �::
may:modifv`the:p`ermit.to..ensurerthe"'"intent of.required'conditions!�and'.-mitiqation
measures`aresmet;
`I
�i
I
2
Amend Table 16.20.050-A
Minimum Lot Size For Parcels with Slope Greater Than 7%
__ _
� _. _.._ ,
: ��Percent
j I of
i � Ground
� ; ',lSurface ,
'to �
� iRatio Remain
Minimum �Maximum �in �
�Minimum Minimum Average ',IDepth to jNatural
Topography 'jArea Frontage ,Depth �Width ;State �
_ � . --- -- ----._—_...._ _
7 - 10,000 s.f. 80 feet 110 feet �3:1 i20%
15% I i i
�slope 20.000 s.f.�ifor i �,�
I �flag lots � ' 'i
--- _ � : _.,_-- � - - ------
�15 - ;20,000 s.f. I100 feet 150 feet 3:1 450%
.;25% i ' . i �,';
� ��slope iA0.000 s.E�:for �� ' �
� Iflag lots I ; i
i----- -___-_�--------- ... ---=...--------- --_�_-- �_
25% N/A* N/A* N/A �N/A' ''100%'
'.and I ( � j
;UP � i j 3
�slope* I ( ��� �i . . '!
Amend Section 16.24.010 B.9.
_ �w .
6.9. ' ' ' " : Multi-Familv Uerv Hiqh Densitv.(MFVH} district;
Amend Section 16.32.020 Residential �°'°�-� Districts.
A. Residential Estate (RE) District. The RE district is intended to permit single-family
residential development on estate size lots commensurate with the rural
character and lifestyle of adjoining county developments. This district is intended
as an area for development of low density, large lot, single-family detached
residential dwelling units at a maximum density of 1.0 dwelling unit per 2.5 gross
acres.
B. Residential Hiliside (RH) District. The primary purpose of the RH district is to
provide for and protect rural atmosphere and lifestyles, as well as to provide for
protection of existing hillside areas in accordance with general plan policies. This
district is intended as an area for development of low density, large lot, single-
family detached and small lot single-family detached residential dwelling units at '
a maximum density of 1.0 dwelling unit per 1.5 gross acres. Cluster development
is encouraged in order to protect the environment. Other uses may be
considered through a planned unit development or similar mechanism.
C. Rural Residential (RR) District. The primary purpose of the RR district is to
provide for and protect rural atmosphere and lifestyles. This district is intended as
3
�.. . �
an area for development of low density, large lot residentiai (a-9--�sre-�ress
_�. .,
, .', ;; ' dwelling units at a maximum density of 1.0 dwelling unit
per 1.0 gross acre.
D. Residentiai Suburban {RS) District. The primary purpose of the RS district is to
provide a transitio� between rurat and urban density development areas, and to
provide for a suburban lifestyle on residentiai fots larger than those commonly
found in suburban subdivisions. This district is intended as an area for
development of moderate sized lot, single-family detached residential dweliing
units at a maximum allowable density of 2.5 dwelling units per gross acre.
E. Single-Famity Residentiai (SF) District. The primary purpose of the SF district is
to provide for residential development on common sized suburban lots. This
district is intended as an area for development of single-family detached
residential, smatl lot singfe- family detached residentiaP,'_ , . at a
maximum aliowabie density of 4.5 dwelling units per gross acre.
F, Viitage Residential (VR} District. The primary purpose of the VR district is to
provide for residentiai uses while preserving the character of those areas which
are historic or ciose to historic structures. More particularly, the village residential
district is intended to protect historicai resaurces which add interest, identity and
variety to older neighborhoods, contributing to the area's quality of life by
providing a visuat focus on the city's rurai heritage. The district is intended as an
area for the preservation and development of single-family detached homes at a
maximum aliowable density of 4.5 dweiling units per gross acre.
G. Condominium/Townhouse {MF) District. The primary purpose of the MF district is
to provide for a variety of residentia► uses, encourage diversity in housing types
with enhanced amenities (common open space and recreation areas), or provide
transitions between higher intensity and lower intensity uses. This district is
intended as an area for development of smali tot singie-famity detached, single-
family attached, and multifamily attached residential dwelling units, Planned Unit
Developments, condominiums, and certain senior housing types, at a maximum
allowable density ot 9.0 dweliing units per gross acre.
H. Muitifamily Apartment (MFA} District. The primary purpose of the MFA district is
to provide a broadened range of housing types for those not desiring detached
dweilings on individual parcels, and with open space and recreational amenities
not generaliy associated with typicai suburban subdivisions. This district is
intended as an area for development of single-family attached and multifamily
attached residentiai dwelling urnts, and certain senior housing types at a
maximum allowabie density of�'°,�.�,�-�-:7;fouiteen (14? dweliing units per gross
acre.
I. tt �: .Multi-Familv'Very .H�gh Den'sit'v (MFUH) District. The
purpose of the �MFVIi district is to provide suitabie locations for the prowsion
� ,:�
af veni high>'densitv multi-familv housing �=�ncludinq se�cstiasFVei�`fe�
housiriq: for senior and handicapped citizens +qsl�i�i�g-independent livina,
congregate care, assisted living and convalescent living arrangements. Seniar.
housinq.developments within the ��MFVH district mav`sqa44-be age-restricted to
senior c�tizens (for nonhand�capped households) to the extent perm�tted by state
_. _, ..
law «:.. �. . . , . . .... . ._�. � �
_._ _ . ..� _._��_ � _ ��_�w_�
4
. _ . .
.,:.:
. . . . . .
, .:. `. .
,
� " ` " ` , The maximum
,. , .. .: : .. . ,, .. :.
allowable density , _ . ,. ,. , : , ' �
. , ..
a�r�e+�Es�shall be �ea�-(�34-)-twentv-five t25} dwelling units per gross
acre.
J. Mobilehome Park (MHP) District. The purpose of the MHP district is to provide
suitable locations for the development of mobilehome parks and subdivisions as
a means of providing a range of housing types as called for in the general plan
housing element. The maximum allowable density shall be �-5 twelve "('l2�
dwelling units per gross acre.
Amend Section 16.32.030 [Residential Densities for Residential Districts.]
. _. .
A. For aN:sina�e family: residei�tial anifs within:a residentral zonina district," eacli
dwellinc� unit:'caunts `as on� densit�r .u'nit. . For muitr familv::tiwellinqs. within a
residen#ial::zo�ina ciistrict .a 1.-bedreaorri or:siudio`is �qua!°to 0:5 unit and:a 2
tieii�oom arid abave""is equal to..1.0 iinit Densi#v in. Miz�d Use tlistriets are
defiried in 5ection:16.36 a3t1 G=2:
B� The ultimate density allowed in any residential district shall be determined,_
through the residential land division and land use permit and approval review
process and public hearings as described in Chapters 16.12, 16.16 and 16.20 of
this title. The planning commission and city council shall have the authority to
reasonably condition any residential development to ensure proper transition and
compatibility to adjacent residential developments, existing or proposed.
Amend Table 16.32.040-A, Section A (Residential uses)
[Uses Permitted Within Residential Districts]
Legend
P Permitted
RD 'Q # A�:C F. r.f4'�: DI ♦G7InM1 6 .
MUP Manor Use Permit
PUD + ' PermiYted Subiectta Issuance"of a f�ianned Uriit CSeuelopment:�Perrnit
C Permitted Subject to Issuance of a Conditional Use Permit
NP Not Permitted
USE RE RH RR RS SF VR MF MFA �FG* MHP
D-2.4� MEUN
A. Residential Uses
I
5
USE RE RH RR RS SF VR MF MFA SR= MHP
D 2:4a MFYH
1. Single- P P P P P I? P P NP NP
family MUP
detached
(standard lot
sizes)
2. Small Iot NP R NP NP R R R NP NP NP
single-family PIJD PUD PUD PUD
detached
��,...
3. Single- NP R NP NP PJR, NP R R NP NP
family �PUD PUQ PUD PUD
attached (twin
' home,
triplex,
fourplex)
f��
��
4. Condomini NP NP NP NP NP NP C C C NP
um (air space)
�R � ,,;,....,
5. Multiple- NP NP NP NP NP NP MUP MUP {?IR, NP
family 'p.��
attached (2 -
4 units
6. Multiple- NP NP NP NP NP NP C C P1R NP
� ��..
family MUP
attached (5 or
more
units
7. C C C C C C C C C C
Mobile-
home
subdivis
ions
8. C C C C C C C C C C
Mobile-
home
arks
9. N N N N N N C C C N
Boardin P P P P P P P
g/roomi
n
6
USE RE RH RR RS SF VR MF MFA SR*- MHP
D 2:4a MF.VH
houses
10. N N N N N N C C C N
Senior P P P P P P P
indepen
dent
living
uses
11. N N N N N N C C C N
Congre P P P P P P P
gate
care,
assiste
d livin
' 12. N N N N N N C C C N
Conval P P P P P P P
escent
care
13. P P P P P P P P P P
Reside
ntial
care
facility
(6 or
' fewer
persons
14. Bed N C C C C C C C N N
and P P P
breakfa
st inns
15. P P P P P P P P P P
Second
resident
ial
dwelling
unit
16. P P P P P P P P P P
Small
family
day
care (6
or fewer
children
NOTE FULL��TEXT OF TABLE (SECTIONS:BmTHROUGH G 1N`TABLE 16`'32 040)yNQT
SHOWN _ _ __r._.., . _�. . �
7
;
t�etes:
a} '�:H'aa:r� _. �,unm,,: ��.....e.-�c ,:sv�t.,,e�.-, �m ._ .»..,: i��_ �.--�--.. ��.�mn„ .-,u7p
a''Ar`.cFiitecturaL;�eview�is�reQUired!:far,'�the� � }'' ' `�` '. "° . '�"� �`
Histonc:Character,:�OverlaV=Distnct D=2 4 per
Section 16.32'050.F.1 tand�ih accordance�wdh 16 48130 'tlirouqh #he permif==approvai
process:for conditional!; use.`p�anned uriit� develapmenta or rriinor use' 6ermit far
arcfiitectural review:
b If parcel area is below minimum building site area.
Amend Table 16.32.050-A
Residential Site Development Standards — Single Family Zones
(Note to codifier. Highlighted asterisks are to be deleted)
RE RH RR RS SF VR
1. Maximum 0.4 0.67 1.0 2.5 4.5 4.5
densiry
(DU's per
gross acre)
2. Minimum 92,500 49,000 40,000 12,000 7,200 6,750
building
site° (Net [reduced lot
area in sq. size allowed
ft.) new with
subdivisions conveyance of
open space in
perpetuity]
3. Minimum 200' 130' 120' 80' 70' S0'
lot width`
new subdivisions
4. Minimum 250' 200' 200' 100' 100' 100'
lot depth new
subdivisions
5. Minimum 50'* 35'.* 35'* 25'* 20'* 15'*
front
yard*
— New
subdivis�ons:*:to
5+=;lots
., ,...
Infi1C and Setbacks l�sted above ar the average"setback of-Structures fokthe'sVeet on
addition's aither side'anil directl across block-front for ro erties iri3tia`same districf:
G. Minimum 30'* 10% 0 10% of lot 5'one side, 10' Infill=5; 5'*
interior lot width* other side�(for New
side yard width.*. lots<=12;000 sulidivision=
setback* 'sq�ft;use SFl S�one sid`e'
il'0'sbtlier
side�
7. Minimum 30'* 15% 0 15% of bt 15'.* IS'* ]0'*
street side lot width width*
yard
setback*
8
RE RH RR RS SF VR
8. Minimum 50'* 40'* 25'* 20'* 10'(1 story) 10 (1-
. �;�:
rear yard For lots 4 I S'(2- story)
setback* t2 000 sq�ftr story)*, 15' (2-
use SF story)
9. Maximum 35% 35% 35% 30% 40% 40%
lot coveraged (Forlots
<10,000 sq. fr.
use SF)
10. Maximum 30'or 2 stories,whichever is less, 14' for accessory buildings
height for
buildings
and
structures
11. Minimum 20' 20' 6' 10' 10' 10'
distance
between
building
(including
main
dwellings
and
accessory
structures)e
Amend Table 16.32.050-B
Residential Site Development Standards
Multiple Family and Other Zones
' MF MFA SF�MFVH MHP
1. Maximum density 9.0 �=9 25.0 6:5
' (DU's per gross �T4:0' 12,'0
acre)
, .. �-,� , -„
Does not�include:densitv bonus':for affordable liousinq. , �heAmazimum;aliowable'densifV
, for:�conqregate care:��;assisted=lmma.:iantl�'convalescenf=slivina�a�ranqements�'shall be
tHirt':=four. 34 dwellin°°.uriits er ross ac're`as:allowed b =state law;:
2. Minimum building 10,000 10,000 20,000 5 acres9
site
(Net area in sq.
ft.)
3. Minimum lot 80' 80' 80' 60'9
width°
4. Minimum lot 100' 100' 100' 100'9
de th
5. Minimum front 20'* 20'" 20' 20'
ard setback
9
MF MFA S�;'MFVH MHP
6. Minimum interior 10" 10" 10' 5'
side ard setback
7. Minimum street 10" 10'* 10' 15'
side ard setback
8. Minimum rear Average 15' Average 15' Average 15' 5'
yard
setback
9. Maximum lot 40% 45% 60°/a' 50%
coverage°
10. Maximum height 30' or 2 30' or 2 stories, 30' or 2 stories, 30' or 2
for buildings and stories, whichever is whichever is less, stories,
structures whichever is less, 14' for 14' for accessory whichever is
less, 14' for accessory buildings less, 14' for
accessory buildings accessory
, buildin s buildin s
11. Minimum distance 10' 10' 10' 5'
between buildings
(including main
dwellings and
accessory
structures e
Notes to Tables 16.32.050A and B: Residential Site Development Standards
(Note to codifier: Footnotes d through i are nof shown.)
� �. ..;.�, . . . .�... . �.,.�. . ... ,
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,.:;� , ....._._ _� _. . _..... . . ...
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*�.Infill-Dedelooment�=on;a:"Pa�ceixVllithin a::Previouslv>=approve'd=:=Proiect..;iV�lhereethe 'citv..has
, e"statilished�.soecific.settiack..reouirements.:f'oc. sinqle-familv�oramulhfamilv.a'�esiiientiai'''"qa'rcels
throuqh thek`�a`pp�o'val .of alspecific=plan�:subdi'vision:map. Planned Unit.Development:or:other
entitlement:those:setbacks shall:applV-to infili'development=and atltl�tion's:�within tlie`approved
_ .,..
proiect instead of'tfie sefbacks required bv this Title
, a , . .. . . �_. , ., ._..,
, On slopina tercain standards for;parcel sizeshall:inciease witfi:i�creasind�slope as-provided
in.16:20A50'7ai...'As an o�tion��an area ei:�ual;to .the a�ea-,reauired�to='°meet.the densitv
redwiements�mav- be--dedicated,�a"`sxo�e'n":space m.'o�der'to reduce,the minimum lotrsize �Th'e
open`space=a�eaxsFiall'kie erther.�deilicate'd to'the Gitv:or p�ote"cfed bv a°perpetual"'oqen':soace
easement oriaa'r`eement af the'oqtion.of-the':Ci4v:'
" Area shall be increased to five acres for slope conditions exceeding twenty (20) percent.
` Width measurements for cul-de-sac or otherwise odd-shaped lots shall be determined on the
basis of the average horizontal distance between the side lot lines, measured at right angles to
the lot depth at a point midway between the front and rear lot lines.
Amend Sections 16.32.050 (B) and (C) �
B. Special Residential Development Standards.
1 . Public and quasi-public uses within any residential district shall maintain a
minimum setback of fifty (50) feet measured from the property line from
any single family district.
10
2. In any residential district, front yard setbacks in subdivision developments
may be reduced by twenty (20) percent subject to approval of a
conditional use permit, provided the average of all such setbacks is not
less than the minimum required for the district.
3. In all residential districts, air conditioners, heating, cooling ventilating
equipment and all other mechanical, lighting or electrical devices shall be
so operated that they do not disturb the peace, quiet and comfort of
neighboring residents and shall be screened from surrounding properties
and streets. Additionally, no such equipment with the exception of ground
mounted air conditioning, shall be located in the required front yard
setback, street side yard setback, or closer than twenty (20) feet to any
residential dwelling on adjacent properties. All equipment shall be installed
and operated in accordance with all other applicable city ordinances.
4. Developments of five or more dwelling units in the SF, #€.MF; MFA and
� MFVH districts shall be required to provide front and street side yard
landscaping consisting of predominantly drouqht resistant plant materials,
except for necessary walks, drives and fences.
5. In the #€ MF, MFA, and MHP districts, a minimum of thirty-five (35)
percent of the site area shall be landscaped, consistinq of predominantiv
drouqht resistarit plant::inaterials, and%or provided with an adequate
underground irrigation system. The required landscaping shall include
required setback areas and may include outdoor recreation areas.
6. In the #�MF, #f�4 MFA and �.MFUH districts, multi-family attached or
single-family attached dwelling uniYs exceeding one story in height shall
maintain a minimum setback of twenty (20) feet from any single-family
residential district.
C. Additional Standards for the Development of Senior Housing Developments.
1. All senior housing developments within the �N1FUW district shall be age
restricted to senior citizens to the extent permitted by state law.
' 2. Within two-story attached residential developments, elevators shall be
provided that shall have an alternative back-up power source and meet or
exceed minimum state requirements, subject to review by the planning
commission.
3. An internal and/or external security system shall be provided by the
developer and reviewed and approved by the chief of police.
Amend Section 16.32.050.E. - Additional Performance Standards for Planned Unit
Developments.
E. 1. When lot sizes less than those permitted by the underlying zoning district
are proposed for a residential subdivision, a planned unit development
permit application (Section '�:',''��:16.16.06�) shall be submitted
concurrently with the subdivision application.
11
2. Lot size, lot width, and lot depth for each unit shall be determined through
the planned unit development review process.
3. Building setbacks required by the underlying zoning district may be
reduced or waived for lots created through a_planned unit development,
_.
provided the reauired;setbacks are usedafo�..the penmete��°of:=.tfie°project
area f e`cessanr�to-,aeli`ieve°iconsistency�;with`eFtfie=character of�the>district�
'and the lot coverage requirements of the district are met for the project. In
no case shall the minimum separation between buildings on adjacent lots
be less than ten (10) feet or less than required by other state or local laws;
excepting, however, for adjacent lots where a common wall is shared in a
zero lot line attached project.
..,.. _.__. _�, . ,,..
Add� Section 16 44:020(D) Standarils=far.Adaated;Desicin Development, Overlav
Dist�icts
b?
�1*f Design ."De"velopment `Overlav"�'Distnct=�A°G D-2 1.�,'. TFiirtv..five�acres=w:between
� - -
Strother Park'�and Branch M�II°SRoad: Adopted::bu:O�dinance T53:G:S. Minimum
_ ..
parcei size��five:(5) acre minimumi No other additional stantlards=
_ ._�.-,,.
2 �Desian.De�elopment.Overlay,;Districts:VCD D 2'<4,.UMU D 2.4. UR,.,D-2:4;.SF D.=
2.4 :::and�MF, D°'2.4 :;Referre'd�.to� as..the• Nisfonc.a:Ciiaracter ':'Oue�lav..:District�
Appr"oved�b�;�Ord inance�439C:S��toLspecifv�Desiqn�Guidelmes=and�Standards";:foe
. ,�, , . ,�� ,r _. ,.,.,,. .
D`evelopmenth`�Gwdehnes..antl:.`Standards for:Historic-Di§tricts appiy:and:'are'on
� .,.. _ w�,.,,.
file iri::the.Communitv Developmenf Departmeiit.'-No ottier additional sfandards:
_ . ...
3„' Desian Deuelopment:{7�erlav �District 8F D 2=5 Vicinit�r of fMonteqo 'Street�
Approved by�;O�dinance 86_G;S.:�Mazimum .fi"eiqht is 1:1 ft. from'.;cu"rb to aeak af
house forthe:south sitle of.MonteaoiStreet. No�ottier.additionafsfandar'ds�
- - , , �. ,u; ,_R_..�. _4 .. .. . �-_-- .,.. . ., _��,.
4 4 Desiqn Development Overlau�.:District RS D 2:6.� . UicinitV of.Newport Avenue'
Approved'bv:0"rtlirnanee 360..C�:S��� Maximum�heiqfit�:fo� all propeities��except 200
Hillcrest Avenue tAPN''077-06:1`='.014 and 015.�:two=stories that:stiall:not exceed
30' and no.t:.tiuildinp shall ezeeed 15' from_:ffie�'highest .piiinf of$the net: lot;
, .,
Minimum�loti°death:°90:feet No�other.adddional`;standa�ds�
,
5�`Desian Development'�Overlav:��Distnct'"SF D 2~:7�Vicinitv of :Ruth"Anne .Wau�
Approved b� `Ordinance 138'.C;S. Maximum"�buildina heiaht:�>22'f`.feet f�om
estalihshed�.curb�heiqlit applica[ile to lots 1,2;3'`of.Tract 554: Lots'1-&`2 of Par'cel
Mao AG .73=383; and .Lot 1.�of Parcel Map :'AG 74-293::.Other:lots have a
`rnaxirnum.fieiqh`t of 1.8'feet frorri:established cu�b:�s No other atlditionalsstaridards:#
12
6 h Desipn Development`Overlav:District RR D 2.9.<rVicinit�i`of Mitler'VNay;Aaprovecl
bv��Ordinance`:'439.C:Sr' Resolutionallo..:;1.185.app�oved:tract 577Ffor.clu"sfer smqle
fafilllY.hlllSlClerd@VGIOp1712nfawith�:"Optional�Desiqn an'dt!J'mqrove'memt;Sfand'ards''
with'cond�tion„of fract appioval:<for'iieed restrictions to%piovide.forasno�more.than
2Z lots. No adtlitionai standards.`
„ _, . � �.. � , _
7�, Desiqin Development QverlaY�District" RR D=2n10r Vicintt :of Miller Wav:
A[iproved bv�Ordinance 439 G:�S:�Resolufion.No:�7.6=456 approvetl�t�act+599 for.
'cluster,single;��familv° h'illside'..:develo`piiientshvuith� ,Optional .,Desiqri`��Staniia"rds��:fo
'allo'w.i'14 lots':�on'"'t12.57 acres:��:,i.Lotsiwith less�-than 85;�feet:from4aqe:-required:``to
fi"ave'a 50 ft�:f'r"ont`:vard setback:'to�'`allow for offsf�eet pa�kinq;
., _ �. _.
8}._,Design De�elopment-:Querlau-µ+Districts UMU D=2.1�1,.TMU.R2.11. �HMU D-2.1]
and:.R�.D-2-1»1. .Apriroved by'O�dinance 439:Gs`S3,'fo, sqecify;DesiqnsGuidelines
and:Standards�for.:Develodm'ent. . See.Guidelines`"and=:Standartls�for�tlie`�D:2.11:�
.. .. . �_..W� ,� _____.--,
9� :,.Desiqn De�elopment !OverlauixDist�ict FOMU�.!D�2�13,:A"pp"rovedY.bv<,Oidinance
XXX C S applied�`to:1110`Sunset.Drive:. Redevelopmenf shall;:include'sinqle'
family residential;use and vehiele3access frontinq Sunset'Drivei
;�� �.�,
,�...,
;10:Desiqn Development Overlav,Distnct 2�20. Medical�Mized:Use
.: �.,.. r-� ��F � .,_,-.�-�m.� , ----0,. ,:; .. .,
06iectnreiofLD�str�ct. To�!!..,provide:? for 'suffiaent: 'land .,:��foru�°the. .:orderiv
developrrie'nt�of Atrovo`G�ancJe`Hospital and�.funct�onallv ,�elafed :medical
facifities::
. ..e_
Description_of�Rarcels: APNs;:QO$-39-. 044, 046. 047, 048:..antl.�049 (see
Zonmq Map OMU=D 2.20:)
,.. , ..,.. . —�.-�,� , : ,�,.._n,, ..s�
Use ReQUlations.:::.. . -Mizedruse develoiiment with:a minimum�of 75%of'tlie
net buifdinq site:.(ar equivalent:rarea' for vertical= mixed use`�,iirojects as
determined3bv the Community`Deve[opmenf Director) shafl b" '�
e:°developed fo�
office use to.be'.compatible:witFi`tlie'anticipated needs fordli"e Arroyo Graride
_.,.:,
Hosqital..�;Deviations up to.25%�(reservmq a:minimum of 50%oi`sof�the.net area
' � �v L5 r 1"3[dPMit"y . .'.. � „'s
for office.�use)�mav.be determinetls:to be`acceqtable: as .defermmed:bv�Citv
C'ouncil,��if��th"ev!:are`��neecletl�to�actiieve a:loiiicaliand�^cohe�ent�sitet:plan��that
,, - _
meets..the��obiective of this.:district. . :AIL��other uses �a�e ,as�'specified �n
underlying'�zoningdistrict (OMU):
Site Development Criteriac �;
_, .. .
1:, As specifietl�,in the undenlvmp zoriinp dist�ict fOMU)
, . , , ..;,�.-.�, ..-.
2.�:�..Three�storv,.builtlmct�co'rriaonents�allowed�onl�r.:=with�substantialt�transitional
>, - , . �„3:� �,. �„�., _: ,
s"pace'andlor.�lowerstorv element5:adiacent��to�re'side'ntial'disf�icts�`oc:uses.
3;_ Future.=�liospital ...redevelopment shall�,:�:include- public =tran""sqottation
impraveiiients:�treference;:development approvai :CUR 02-006. ° Plannina
Commissions Resolutiorrs 03=1839, and:021
4:�, Maxim�um+^Buildinq�'Size�mau ezceed�flae maximum 'standartl=of::;50,00�0
siauare.fee"t:specified in°�underivin zoniriq=di'stnct=`(bMU1�'
g;;
- :�:;
Perfor'rtiance Standards., Section...16.48�:065 Mixed use.:develociments':'-
Secbon 16�48.120 Perforrriance Standards;
,:..:,,
Desiant.Gaidelines nonei!
� �_,..,. . a,.±"' .,,.. �< rn�� —�x-�n.v�..a ..� , .a;,�e9 �srr ....._. .
Additional�.infor'mat�on.x�(.��,� These' parcels:were�zoned�with=aF D'.overlav af
the �time��.of the 2004�Developrnent:'.Code'Update: to�clarifv„�iievelopment
e � �-�s: ;�. .
standards"`that pertain to�tFie sub'iect.parcels�(�eference Ordinance.557) and
amended.:bG Ordinar�ca 5$1:.:Demonstration'of:aroiect corri'patibilitv:witH:the
,.. ,.-.�. �.... �.,.
Arra� Grande Hosp�fal "andlor coordination.;with a Hosaital`<F.,acilities: Plan
must.be�submitted to the�Gommanitv Develonment Director_�prior to.anv,use
_ ,
permit°approval with�n the'�OMU-D-2:20 D�stnct=
Amend Section 16.48.060- Development density.
The general plan classifications specify the maximum allowable development density
per gross acre of land owned in fee by the applicant (including street right-of-way that
' would revert to the property owner if abandoned). Rounding up to the next whole
number is not applicable when figuring density except when calculating density for the
' provision of affordable housing or for mixed use districts where rounding to the next half
, number is appropriate. Density for mixed use districts is discussed in Section �-059
16 36.030:Ce
Amend Table 16.52.150-A.
16.52.150.C.5. Maximum Size. Table 16.52.150-A defines the maximum square footage
allowed for a second dwelling in each residential zoning district. In no case shall the
square footage of a second dwelling exceed fifty (50) percent of the square footage of
the primary residence.
Table 16.52.150-A
_ _ _ _
!j � Maximum Size of
!�Zoning Designation `, Second Dwelling
Village Residential (VR) 640 square feet �
_._...: ___>-_ _�_�._
�Single Family (SF) ��850 square feet '
_..----------- -------- :._.m_:
Residential Suburban ; 1,200 sq.ft. for lots ? I
�(RS) ; 12,000 ; 850 s.f. for i
� lots < 12,000 s.f.
—= � -- � �---- --�-- -- ----- `
(Residential Rural (RR) ;� 1 200 square feet ;
14
_ _ _ _
Maximum Size of 'I
Zoning Designation ; Second Dwelling _�
_. _.... __ _ . _� ____ ... _._
Residential Hiliside (RH) 1,200 square feet
__ _. . ._ ___. .._.. ... __.
�jResidential Estate (RE) ;j 1,200 square feet
�Townhouse (MF) 'A ^ ��------ — -
ICondominium / T � 1,200 square feet ,
_ _..... ____ .___ i
Apartments (MFA) , 1,200 square feet
1
� ` "' ��' `� �� � 1,200 square feet �
�Multi-Familv Verv H'iqh i
Densitv (MFVH)' !
- -_ --- - i
,Mobile Home Park '� Not Permitted (NP) '
,I(MHP)
15
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING THE GENERAL PLAN LAND USE ELEMENT MAP;
GENERAL PLAN AMENDMENT 06-004 TO REVISE THE GENERAL PLAN
LAND USE DESIGNATION FROM MULTIPLE FAMILY RESIDENTIAL
HIGH DENSITY TO MIXED USE FOR PROPERTY LOCATED AT 1110
SUNSET DRIVE (i4PN 077-211-025)
WHEREAS, the City Council of Arroyo Grande adopted the updated General Plan which
became effective on October 9, 2001 and requires a comprehensive review and necessary
revisions to the Development Code and zoning map for consistency in accordance with
Government Code Section 65860; and
WHEREAS, the City has a responsibility to assure adherence to the General Plan in
meeting the needs and desires of the residents and the community; and
WHEREAS, the Planning Commission of the City of Arroyo Grande has considered General
Plan Amendment 06-004 at a public hearing on January 16, 2007 in accordance with the
Development Code of the City of Arroyo Grande; and
WHEREAS, the Planning Commission has found that this project is consistent with the
General Plan and Development Code, including Development Code Amendment No. 04-
0056,; and
WHEREAS, after consideration of all testimony and all relevant evidence,the City Council
has determined that the following General Plan Amendment findings can be made in an
affirmative manner:
1. The proposed amendment to the 2001 General Plan land use element designation �
provides consistency with the goals, objectives, policies and programs of the
General Plan; and
2. The proposed amendment will not adversely affect the public health, safety, and
welfare and is being considered concurrent with zoning amendments that provide
for single-family use fronting Sunset Drive; and
3. The proposal has been reviewed in compliance with the California Environmental
Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande Rules and
Procedures for Implementation of CEQA and it has determined that the proposed
project is described and included in a Negative Declaration dated November 11,
2006; and amended January 10, 2007.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby adopts General Plan Amendment 06-004 to amend the Land Use Element Map as
shown in Exhibit "A" attached hereto and incorporated herein by this reference. This
Resolution shall take effect thirty (30) days after its adoption.
RESOLUTION NO.
PAGE 2
On motion by Council member , seconded by Council member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
r
the foregoing Resolution was adopted this_day of February, 2007.
RESOLUTION NO.
PAGE 3
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
i
EXHIBIT A
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I Highlighted area to be re-classified from Multi-Family Medium-High Density (MHD) to Mixed-Use
I (MU) land use category
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i _
� o� pRROYpc ATTACHMENT 1
� INCOAPOA�TED Z
� ° CITY OF ARROYO GRANDE
*�JU�� ,�. 1e„ * IN/T/AL STUDY&
� 4��FORN�P NEGATIVE DECLARATION
1. Project Title: City of Arroyo Grande Development Code Update;
Development Code Amendment 04-005B
2. Lead Agency Name 8 Address: City of Arroyo Grande
P.O. Box 550/214 E. Branch Street
Arroyo Grande, CA 93421
3. Contact Person & Phone#: Teresa McClish, Associate Planner
P.O. Box 550
Arroyo Grande, CA 93421
(805)473-5420
tmcclish@arroyogrande.org
Arro o Grande, California -Citywide
4. Project Location: Y
5. Project Sponsor's Name &Address: City of Arroyo Grande
214 E. Branch Street
P.O. Box 550
Arroyo Grande, CA 93421
6. General Plan Designation: •�• Single Family Residential Low Density; Low-Medium
Density; and Medium Density: Muliple-Family
Residential Medium High, High and Very High Density
: Multiple Family Residential High Density to Mixed Use
for 1110 Sunset Drive.
', 7. Zoning: Existing Zoning:
❖ 1) RR in the vicinity of La Barranca and Tally Ho and
Canyon Way
� ❖ 2) RR-D-2.2; RR-D-2.3; SF-D-2.5; RS-D-2.6; SF-D-2.7;
RH-D-2.8; RS-D-2.12; MFA-2.13; MF-D-2.14; MF-D-
2.15; SF-D-2.16; MF-D-2.17; SF-D-2.18 and D-2.19
Proposed Zoning:
:• 1) RS in the vicinity of La Barranca and Tally Ho and
Canyon Way
:• 2) °°�^-'�.i RS; °O�^--��?.' RS; SF-D-2.5; RS-D 2.6;
SF-D-2.7; °,.n�� SF & PF; R�.,^o 'T.'r�; AA�AFOMU-
2.13 (amended); MF-D-2:�4; MF-B-2��; SF-B-2�6;
MF-B-�-1�� SF n o �Q .,.,a n o �a
i
8. Irrtroduction:
, This document is an Initial Study and Negative Declaration (ND) prepared pursuant to the California
Environmental Quality Act (CEQA), for the City of Arroyo Grande Development Code Amendment 04-005
(the "Proposal"). This ND has been prepared in accordance with CEQA, Public Resources Code Sections
21000 et seq., and the CEQA Guidelines.
, This ND is a public document to be used by the City to determine whether the Project may have a
significant effect on the environment. The Program Environmental Impact Report prepared for the 2001
Arroyo Grande General Plan Update was used as a resource for this ND. The Program EIR contains
supporting environmental studies, as well as extensive goals, policies, and implementation programs
designed to identify and address the environmental impacts of development within the City over the long-
term.
9. Description of Project: (Describe the whole action involved, including but not limited to later
phases of the project, and any secondary, support, or off-site features necessary for its
implementation. Attach additional sheets if.necessary.)—This project description was amended
6ased on comments made by City Council on January 9, 2007.
The City of Arroyo Grande has prepared an update of its Development Code amendment in order to bring
it into compliance with the 2001 General Plan update. The current Development Code was adopted by the
City in 1991. Amendments were made to the Development Code since that time including amendments
for the purposes of consistency with the 2001 General Plan for all commercial and mixed use zoning
districts in the City.
, The Development Code amendment has been prepared in accordance with development policies
' contained in the City's General Plan Land Use Element, which establishes the location, type, intensity and
distribution of land uses throughout the City; and the Housing Element adopted in 2003 and amended in
2005. The project affects the existing residential areas of the City that are already largely developed. The
, purpose of the Development Code amendment is to:
' • Implement the policies of, and ensure consistency with, the 2001 General Plan as regards development
and redevelopment within Residential and Conservation and Open Space land use designations;
• Clarify processes, standards and discretionary review criteria for project approvals; and
. Update provisions for consistency with relevant federal and State law.
The proposal includes a change in zoning from RR to RS in the vicinity of Canyon Way where the
General Plan land use map and zoning maps differ. Additionally, design development overlay districts
are proposed to be amended to reduce redundancy in application of requirements in existing and
proposed underlying zoning districts. The proposal also includes some changes in the PUD process to
clarify the process for reviewing requested changes within approved PUD developments over time as
well as negate the potential necessity for additional overlay districts. Revision of setback standards
and second dwelling unit size are consequently proposed to be modified consistent with proposed
changes.
. The proposal includes a General Plan
Amendment/Zoning Amendment for an app�oximately 0.5 acre property located at 1110 Sunset Drive
from Multiple Family Residential High Density/Multi-Family Apartments to Mixed Use/Fair Oaks Mixed
Use which allows for the existing density (seven units on 0.5 acreJ of 14 dwelling/units per acre
within the D-2. 13 over/ay and allows for potential redeve%pmeni of up to 15 dwelling units per acre
for a housing or up to 25 dwelling units per acre for a mixed use project that includes housing. The
potential density for the site wou/d be constrained by design necessary for single family residential use
and access on Sunset Drive as �equired by concurrent zoning amendments, and/or by any potential
�
office or commercia! use in the interior of the site which would reduce area available for residential
density. There are no other changes made to zoning designations that result in increased density,
increased population potential or major infrastructure upgrades than those already evaluated in the
General Plan Program EIR.
10. Surrounding Land Uses and Setting:
See discussion of setting under"Evaluation of Environmental Impacts".
11. Other agencies whose approval is required (and permits needed):
n/a
�
' DETERMINATION.
On the basis of this initial evaluation:
I find that although the proposed project could have a significant effect on the environment, because all potentially X
significant effects (a)have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to
applicable standards, and (b) have been avoided or mitigated pursuant to the earlier EIR or NEGATIVE
' DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing
further is required.
I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE
DECLARATION will be prepared.
, I fnd that although the proposed project could have a significant effect on the environment, there will not be a
significant effect in this case because the mitigation measures described on an attached sheet have been added to
' the project. A NEGATIVE DECLARATION will be prepared.
I fnd that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL
IMPACT REPORT is required.
I fnd that the proposal MAY have a significant effect(s)on the environment, but at least one effect 1)has been
adequately analyzed in an earlier document pursuant to applicable Iegal standards, and 2)has been addressed by
mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a"potentially
significant impacP'or"potentially significant unless mitigated". An ENVIRONMENTAL IMPACT REPORT is
required, but it must analyze only the effects that remain to be addressed.
—'� c
Signature Dat�
ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED:
The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a
, "POTENTIALLY SIGNIFICANT IMPACT'or"POTENTIALLY IS SIGNIFICANT UNLESS MITIGATED", as indicated by the checklist on the
following pages.
❑ Land Use and Planning ❑ Biological Resources ❑ Public Services
❑ Population and Housing ❑ Energy and Mineral Resources ❑ Utilities and Service Systems
❑ Geophysical ❑ Hazards ❑Aesthetics
❑Water ❑ Noise ❑ Cultural Resources
❑Air Quality ❑ Mandatory Findings of Significance ❑ Recreation
❑Transportation/Circulation
EVALUATION OF ENVIRONMENTAL IMPACTS:
1. A brie/explanation is required for all answers except"No ImpacY'answers that are adequately supported by the information sources a
' lead agency cites in the parentheses following each question. A "No Impad" question is adequately suppoRed if the referenced
information sources show that the impad simply does not apply to projects like the one involved (e.g.,the projed falls outside a fault
rupture zone). A"No ImpacP'answer should be explained where it is based on project specific factors as well as general standards
(e.g.,the project will not eupose sensitive receptors to pollutants,based on a project-specific screening analysis).
2. All answers must take account of the whole action involved, including off-site as well as on-site, cumulative as well as project-level,
' indirect as well as direct,and consVuction as well as operations impacts.
3. "Potentially Significant ImpacP' is appropriate'rf an effect is significant or potentially significant,or is the lead agency lacks information
to make a finding of insignificance. If there are one or more"Potentially Significant ImpacY'entries when the determination is made, I
an EIR is required.
4. "Potentially Significant Unless Mitigated" applies where the incorporation of mitigation measures has reduced an effect from
"Potentially Significant ImpacP' to a "Less than Sign�cant ImpacK." The lead agency must describe the mitigation measures and
briefly explain how they reduce the effect to a less than significant level (mitlgation measures from Section XVII, "Earlier Analyses",
may be cross referenced.)
5. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately
analyzed in an earlier EIR or nega6ve declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVII at the end
of the checklist.
6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general
plans,zoning ordinances). A Source List should be attached and other sources used or individuals should be cited in the discussion.
^
� Potentia/ty
� PotenSa/ly SigniFcant Less Than
issues (and Supporting Information Sources): siynificant un�ess significanr No
Impact ' MitigaMd Impact ' Impact
1. LAND USE AND PLANNING. Would the proposal:
� a) Conflict with general plan designation or zoning?(source
' #(s): 1,2,3,4) X
: b) Conflict with applicable environmental plans or policies
adopted by agencies with jurisdictlon over the project? X
(source#(s): 1,6,7)
c) Affect agricultural resources or operations(e.g.,impacGs to
soils or fartnlands,or impacLs from incompatib�e land X
uses)?(source#(s):9, t 1)
d) Disrupt or divide the physical arrangement of an
established community(including a low-income or minority X
community)?(source#(s):2,4,11)
� II. POPULATION AND HOUSING. Would the proposal:
a) Cumulatively exceed official regional or local population
projections?(source#(s): 1,5,9) X
b) Induce substantial growth in an area either direcUy or
indirectly(e.g.,through projecGs in an undeveloped area or
extension of major infrastructure)? X
(source#(s):9,10)
c) Displace exis6ng housing,especially affordable housing?
' (source#(s):9,10,11) X
III. GEOPHYSICAL. Would the proposal resu/t in or expose people to potential impacts involving:
a) Seismicity:fault rupture?(source#(s):5,6) X
' b) Seismicity:ground shaking or liquefaction? '
(source#(s):5,6) X
c) Seismicity:seiche or tsunami?(source#(s):5,6) X
d) Landslides or mudslides?(source#(s):5,6) X
e) Erosion,changes in topography or unstable soils
conditions from excavation,grading or fill? X
(source#(s): 10)
� Subsidence of land?(source#(s):5,6) X
g) Expansive soils?(source#(s):5,6) X
h) Unique geologic or physical features?(source#(s): X
5,6,10,11)
IV. WATER RESOURCES/DRAINAGE: Would the proposal resu/t in:
a) Changes in absorption rates,drainage pattems,or the rate
c
I
� Poten6ally
Potentialty Sign�cant Less 7han
Issues (and Supportinginformation Sources)s -. siqn�rcanr un�ess sry��rca�r No
, Impact MitigaMd Impact Impact
i
i
and amount of surface runoff?(source#(s): 10) � x
b) Exposure to people or property to water related hazards
such as flooding?(source#(s):S) X
c) Discharge into surface waters or other alteration of surface
water quality(e.g.,temperature,dissolved oxygen or
turbidity?(source#(s):9) X
' d) Changes in the amount of surface water in any water
body?(source#(s):9, 10) X
e) Changes in curcents,or the course or direction of water
movements?(source#(s):9, 10) X
� Change in the quantity of ground waters,either through
direct additions or withdrawals,or through interception of X
an aquifer by cuts or excavations?
(source#(s): 9, 10)
g) Altered direction or rate of flow of groundwatei'?(source X
#(s): 9, 10)
h) Impacts to groundwater quality?(source#(s):9,10) X
i) Substantial reduction in the amount of water otherwise
available for public water supplies?(source#(s):6) X
V. AIR QUALITY: Would the proposal:
� a) Violate any air quality standard or contribute to an existlng
or projected air quality violation?
, (source#(s):7, 13) X
b) Expose sensitive receptors to pollutants?(source#(s): 10,
11) X
c) Alter air movement, moisture,or temperature,or cause any
change in climate?(source#(s):9) X
d) Create objectionable odors?(source#(s):9,10) X
' VI.TRANSPORTATIONICIRCULATION. Would the proposal resutt in:
a) Increased vehicle trips or tra�c congestion?(source#(s): X
13)
b) Hazards to safety from design features(e.g.,sharp curves
or dangerous intersections)or incompatible uses(e.g., X
farm equipment)?(source#(s):9, 10)
c) Inadequate emergency access or access to nearby sites?
(source#(s):9, 10) X
d) Insufficient parking capaciry oo-site or off-site?(source
#(s):3,9, 10) X
, e) Hazards or barriers for pedesVians or bicyclists?(source X
#(s):9, 10)
� Conflicts with adopted policies supporting alternative
transportatlon(e.g.,bus turnouts,bicycle racks)? (source X
#(s):9, 10)
VII. BIOLOGICAL RESOURCES. Would the propasal result in impacts to:
� �
f
�
Potentially
Potentially Significant LessThan'
Issues (and Supportinginformation Sources�: Signir,cant un�ess Signircant, ` No
Impact Mitigated Impact ' lmpact
a) Endangered,threatened or rare species or their habitats
(including but not limited to plants,fish,insects,animals,
and birds?(source#(s):6) X
b) Locally designated species(e.g.,heritage trees)?
(source#(s): 10, 11) X
c) Locally designated natural communities(e.g.,oak forest,
coastal habitat)?(source#(s): 10, 11) X
d) Wetland habitat(e.g., marsh,riparian and vemal pool)?
(source#(s):9, 11) �
X
e) Wildlife dispersai or migration cortidors?
(source#(s): 11) X
VIII. ENERGY AND MINERAL RESOURCES. Would the proposal:
a) Conflict with adopted energy conservation plans?
(source#(s): 1,6) X
b) Use non-renewable resources in a wasteful and inefficient
mannef?(source#(s):9, 10) X
IX. HAZARDS. Would the proposal involve:
a) A risk of accidental explosion or release of hazardous X
substances(including, but not limited to: oil,pesticides,
chemicals or radiation?(source#(s):9)
b) Possible interference with an emergency response plan or X
emergency evacuation plan?(source#(s):9, 10)
c) The creation of any health hazard or potential health X
hazard?(source#(s):9, 10)
d) 6cposure of people to existing sources of potential health X
hazards?(source#(s):9,10,11)
e) Increased fire hazard in areas with flammable brush,grass, x
or Vees?(source#(s): 10, 11)
X. NOISE. Would the proposal result in:
� a) Increases in existing noise levels?(source#(s): 1,9) , X
' b) Expasure of people to severe noise levels?
(source#(s):9, 10) X
XI. PUBLIC SERVICES. Would the proposal have an elfect upon, or resutt in a need for new or altered
govemment services in any of the following areas:
a) Fire Protection7(source#(s): 6) X
b) Police Protection?(source#(s):6) X
c) Schools?(source#(s):6) X
d) Maintenance of public facilities, including roads? X
(source#(s):6) X
e) Other govemmental services?(source#(s):6) X
7
- Potentia/ty
�; -Poten6ally Signi�cant Less-Than
Issues (and,Supporting InfortnatiomSources): sign�rcanr un�ess srgn�rcanr; No
- Impact Mitigated Impact - lmpacf
, . _
XII. UTILITIES AND SERVICE SYSTEMS. Would the proposal resutt in a need for new systems, or substantial
atterations to the following utilities:
a) Power or natural gas?(source#(s):9, 10) X
b) Communications systems?(source#(s):9, 10) X
c) Local or regional water Veatment or distribution facilities?
(source#(s):6) X
d) Stortn water drainage?(source#(s):6) X
e) Solid waste disposal?(source#(s):6) X
XIII. AESTHETICS. Would the proposal:
a) Affed a scenic vista or scenic highway7 X
(source#(s): t, 10, 11)
b) Have a demonstrable negative aesthetic effect? X
(source#(s):9, 10, 11)
c) Create light or glare?(source#(s):9.10) X
XIV. CULTURAL RESOURCES. Would the proposal:
a) Disturb paleontological resources?(source#(s):6, 11) X
b) Disturb archaeological resources(source#(s):6, 11) X
c) Affect historical resources?(source#(s):6, 11) X
d) Potentially cause a physical change that would affect X
unique ethnic cultural values?(source#(s): 11)
e) Restrid existing religious or sacred uses within the X
potential impact area?(source#(s): 10, 11)
XV. RECREATION. Would the proposal.•
a) Increase the demand for neighborhood or regional parks or
other recreational facilities?(source#(s): 1,3)
X
b) Affect existing recreational opportunities?
(source#(s): 1,5) X
XVI. MANDATORY FINDINGS OF SIGNIFICANCE.
a) Does the project have the potential to degrade the quality
of the environment,substantially reduce the habitat of a
fish or wildlife species,cause a fish or wildlife population to
drop below self-sustaining levels,threaten to eliminate a
plant or animal community,reduce the number or restrict
the range of a rare or endangered plant or animal or
eliminate important examples of the major periods of
CalHomia history or prehistory? X
b) Does the project have the potential to achieve short-term,
to the disadvantage of long-term,environmental goals?
X
c) Does the project have impacts that are individually limited,
Q
I
! Potentially
i ' Potentially Signiflicant Less Than
I Issues (and Supporting'Information Sources):'' siyniricanr Un/ess Significant No
Impact MiBgated /mpact lmpact
'� but cumulatively considerable?("Cumulatively X
i considerable"means that the incremental effecGs of a
I project are considerable when viewed in connectlon with
the effects of past projects,the effects of other current
projects,and the effects of probable future projects.)
i
d) Does the project have environmental effecis that will cause
substantial adverse effects on human beings,either
directly or indiredly? X
XViI. EARLIER ANALYSES.
Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been
adequately analyzed in an earlier EIR or negative declaration. Sedion 15063(c)(3)(D). In this case, a discussion should identlfy the
following on attached sheets:
a) Earlier analyses used.Identify earlier analyses and state where they are available for review.
b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and
adequately analyzed by earlier documents.
c) Mitigation Measures. For effects that are"potentially significanY'or"potentially significant unless mitigated", describe
the mitigation measures which were incorporated or refined from the earlier document and the eMent to which they
address site-specific conditions for the project.
SOURCE LIST:
1. City of Arroyo Grande General Plan (October 2001)
2. City of Arroyo Grande General Plan Land Use Map(October 2001)
' 3. City of Arroyo Grande Development Code
4. City of Arroyo Grande Zoning Map
5. City of Arroyo Grande Existing Setting and Community Issues Report
6. City of Arroyo Grande General Plan Program EIR(October 2001)
7. Air Pollution Control District Clean Air Plan
8. FEMA'- Flood Insurance Rate Map
9. Project Description
10. Project Plans
11. Site Inspection
12. Ordinance 521 C. S.
13. San Diego Council of Governments—Vehicular Traffic Generation Rates
0
�
ENVIRONMENTAL SETTING:
The project relates to the entire City of Arroyo Grande, located in the southwestern portion of San Luis Obispo
County. The City is 5.45 square miles in size and is bounded by the Cities of Grover Beach and Pismo Beach to
the southwest and west, and to the unincorporated County to the north, east and south. U.S. 101 extends
northwest and southeast through the middle of the City, and Highway 227 runs east from U.S. 101 through the
, Village Area. Residential Rural and Suburban development characterize unincorporated areas to the north and
southeast, and Agricultural uses dominate the Arroyo Grande Valley that extends northeast and south of the City.
The topography of the City ranges from moderate and steep hillsides to the north of U.S. 101 to relatively flat
parcels toward the center of town, to moderate slopes further south. Several creeks traverse the City, including
the more prominent Arroyo Grande Creek that runs in a generally north-south direction through the eastern
section of the City. The Wilmar Avenue fault is a potentially active fault adjacent to the City, and the Pismo fault
underlies portions of Arroyo Grande but is inactive and poses very low potential fault rupture hazard to the City.
The areas in the City affected by the proposal include existing developed neighborhoods ranging from low
density to very high density areas. Future projects are anticipated to consist of moderate infill development and
redevelopment over time. The area of the SF-D-2.5, RS-D-2.6 and SF-D-2.7 Design Development Overlay
districts is currently development with single family homes. The RS districts includes a density of 2.5 du/acre and
a minimum lot size of 12,000, sq. ft. The SF districts includes a density of 4.5 du/acre and a minimum lot size of
7,200 sq. ft. There are substantial views of the Pacific Ocean, Mountains and the Nipomo Mesa from these
neighborhoods for which height provisions enacted through overlay zoning are intended to preserve.
EXPLANATIONS TO INITIAL STUDY CHECKLIST:
I. LAND USE AND PLANNING
�a,.a�-�—O�^�2�. �.,T�io--�;y;,;�T�6R�..,. .,,.F .. °a �,. ,.ti.,..,.e. 'pdd,�;�.�,7'�^�2:7's
. There are no
changes proposed that result in increased density, increased population potential, manor infrastructure
upgrades, or the other development that would have a significant impact on land use planning.
Analysis of Significance: Less than significant impact
II. POPULATION 8 HOUSING
The 2003 population of the City is approximately 16,500 according to the California Department of
Finance, and is projected to reach 20,000 by 2020 according to the General Plan. This estimate is
consistent with regional projections, and does not require major displacement of existing housing.
However, some sub-area increases may require infrastructure changes or involve different traffic impacts.
Most of the population distribution is expected to occur in the new Mixed Use and Viliage Commercial
expansion areas.
The projects dces not increase the projected population in the City beyond that identified in the 2001
General Plan and considered in the program EIR. The proposal increases the maximum density potential
in the vicinity of La Barranca/Tally Ho/Caynon Way, however only within the density prescribed by the
General Plan. Additional land use controls that are existing or included within the proposal that limit
density potential for areas with slopes exceeding 7% and for flag lot subdivisions. Existing housing within
the D-2.13 overlay is developed at the maximum density allowed for a housing project within the
proposed FOMU district. Although the density potential may be higher for mixed use projects, the
resulting density would be restricted be the reduced area available for housing. Any future
in
redevelopment proposa�s wouid include site-specific environmentai review for the evaluation of ail
potential impacts.
Analysis of Significance: Less than significant impact
vm nceTUeT�re
ii
9.b.
CITY OF ARROYO GRANOE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
On TUESDAY, FEBRUARY 13, 2007, the A�royo Grande City Council will conduct public
hearings at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET, to consider
the following item:
Proposed Street Name Change: Barnett Street to EI Camino Real. The City Council will
consider naming the two block long Barnett Street to EI Camino Real, between East Grand
Avenue and north of Cornwall Avenue, where it curves and joins EI Camino Real.
The Council may also discuss other hearings or business items before or after the items listed
above. If you challenge the proposed action in court, you may be limited to raising only those
issues you or someone else raised at the public hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any -
person to receive the notice shall not constitute grounds for any court to invalidate the action of
the legislative body for which the notice was given.
Information relating to this item is available by contacting the Community Development
Department at 473-5420. The City Council meeting will be televised live on Charter Cable
Channel 20.
�.� .�,(,��, r��,�l-�r�
Kelly Wetmore, Cit Clerk ,
Publish 1T, The Tribune, Friday, February 2, 2007
�
� pRROYO
° �a
� MCONVORATED 9Z
u " m
M �u�r ,o. ie„ *
c4��FORN�P MEMORANDUM �
TO: CITY COUNCIL
FROM: ROB STRONG, OMMUNITY DEVELOPMENT DIRECTOI�°��. --'
BY: JIM BERGMA , ISTANT PLANNER
SUBJECT: STAFF PROJECT CASE NO. 07-001: STREET NAME CHANGE —
BARNETT STREET TO EL CAMINO REAL
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
The Planning Commission recommends that the City Council adopt a Resolution renaming
Barnett Street to EI Camino Real.
FUNDING:
The projected cost, which would come from the General Fund, is less than $500 to
manufacture and install street signs at two intersections.
DISCUSSION:
Renaming of Bamett Street will better reflect the historic alignment of the old highway (EI
Camino Real) and provide a single name to the freeway frontage road between Oak Park
Boulevard and East Grand Avenue within the City of Arroyo Grande.
Bamett Street, which is immediately west of Freeway 101 and north of East Grand Avenue, is
a two block long 60-foot wide street right-of-way that curves to the northwest of Cornwall
Avenue and becomes EI Camino Real. Barnett Street provides access to ARCO, McDonald's
restaurant, Cornwall Avenue, an old tourist court owned by Peoples' Self Help Housing
(PSHH), and a vacant triangular site that has recently been approved for development of ten
townhouses. Currently, the vacant property owned by Peoples' Self Help Housing and the
soon to be developed townhouse parcels are the only two properties which have Barnett
Street addresses and changing the street name now could minimize future inconveniences to
a substantial number of property owners.
Barnett Street is named after John C. Bamett who owned the area west of the old highway
and originally subdivided the existing neighborhood on April 10, 1894. It may be possible and
appropriate to consider reusing the name "Barnett" in conjunction with a street in a future
nearby subdivision.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE RENAMING BARNETT STREET TO EL
CAMINO REAL
WHEREAS, the Planning Commission of the City of Arroyo Grande has recommended
that the City Council rename Barnett Street to EI Camino Real; and
WHEREAS, the City Council of the City of Arroyo Grande has considered this
recommendation at a public hearing on February 13, 2007 in accordance with the
Municipal Code of the City of Arroyo Grande; and
WHEREAS, the City Council finds, after due study and deliberation, that renaming
Barnett Street will better reflect the historic alignment of the old highway (EI Camino
Real) and provide a single name to the freeway frontage road between Oak Park
Boulevard and East Grand Avenue within the City of Arroyo Grande.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby renames Barnett Street to EI Camino Real.
On motion by Council Member , seconded by Council Member , and by the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 13�' day of February 2007.
RESOLUTION NO.
PAGE 2 of 2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
9.c.
�
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
On TUESDAY, FEBRUARY 13, 2007, the Arroyo Grande City Council will conduct public
hearings at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET, to consider
the following item:
Consideration of 10-Year Strategic Plan. The City Council will consider a proposed Strategic
Plan, which provides a vision for the City's future and a 10-year plan for specific long-range
strategies, goals and efforts. The primary purpose is to provide overall plan objectives relating to
economic development, affordable housing, City beautification, recreation, infrastructure, facilities,
transportation, natural and historical resources, financial/human resources, technology, and public
safety.
The Council may also discuss other hearings or business items before or after the items listed
above. If you challenge the proposed action in court, you may be limited to raising only those
issues you or someone else raised at the public hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any
person to receive the notice shall not constitute grounds for any court to invalidate the action of
the legislative body for which the notice was given.
Information relating to Items #1 and #2 is available by contacting the Community Development
Department at 473-5420, and information relating to Item #3 is availabie by contacting the City
Manager's Office at 473-5400. The City Council meeting will be televised live on Charter Cable
Channel 20.
��� /l.S�----
Kelly Wetm re, y Clerk
Publish 1T, The ribune, Friday, February 2, 2007
�
pRROy�
pE C,A
�' INCORPORATED 9z
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u °
m
� �r �o, �e�� * MEMORANDUM
c4�/FORN�P
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER
SUBJECT: CONSIDERATION OF 10-YEAR STRATEGIC PLAN
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
It is recommended the Council approve the proposed 10-year Strategic Plan ("Plan").
FUNDING:
There will be significant costs associated with projects identified in the Plan.
However, this plan is intended to establish future goals and direction, not to approve
specific projects or implementation. Therefore, there are no costs directly associated
with approval of the Plan.
DISCUSSION:
Attached for your consideration is the proposed 10-year Strategic Plan for the City.
The Plan was developed by the Department Director team over the past two-year
period. It was also reviewed with staff throughout the organization to receive and
incorporate input. Strategic planning processes often include dedicated community
involvement efforts. The public hearing is intended to obtain public input. Additional
public input efforts can also be incorporated if requested by the City Council.
However, the process proposed has been somewhat streamlined because the Plan is
intended to consolidate public input received throughout a number of other planning
processes. These include development of the General Plan Update, E. Grand
Avenue Master Plan, Drainage Master Plan, Pavement Management Plan, Long-
range Financial Plan, Village Design Guidelines, City Hall Complex Feasibility Study
and Needs Assessment, Village Green Master Plan, Bikeway and Pedestrian Plan,
E. Grand Avenue, E. Branch Street and Traffic Way Master Plans, Fire Department
Needs Assessment, and Urban Water Management Plan.
The objective of the Plan is to provide a 10-year vision for the City and its operations.
It provides general strategic directions, as well as specific strategies and goals.
Since it does not prioritize these goals, it is not intended to be a detailed action plan.
Instead, the objective is to achieve agreement from the City Council on a long-term
vision, direction and goals for the City. The purpose is so staff can then utilize this
CITY COUNCIL
' STRATEGIC PLAN
FEBRUARY 13, 2007
PAGE 2
information to ensure our short-term actions are consistent with the ultimate future
direction we are working to achieve.
The Strategic Plan is also another key step in the City's approach of planning long-
term to identify needs and how best to address them in the most efficient and
effective manner. The Long-range Financial Plan, infrastructure master plans,
General Plan update, Redevelopment Agency Implementation Plan, and other plans
identified above all work together to ensure that we are working today to meet the
future needs of the community. The Strategic Plan will help tie all these efforts
together to have a document guiding our overall direction.
The specific categories of future directions, goals and strategies include the following:
• Economic Development
• Affordable Housing
• City Beautification
. Recreation
• Infrastructure
• Facilities
• Transportation
• Natural and Historical Resources
. Financial/Human Resources
• Technology
• Public Safety
It is also intended not to be a static document. It will be reviewed and updated on a
periodic basis as changes are identified to future direction and City Council vision for
the community.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve the Strategic Plan as proposed;
- Add and/or delete specific goals and strategies and approve the Strategic
Plan;
- Delay action on the proposed Strategic Plan to provide a period for public
comment;
- Delay action and direct staff to implement additional public information
activities;
- Provide direction to staff.
Attachment:
1. Proposed 10-Year Strategic Plan
S:�Administration\CITY MANAGER\STEVE\Council Reports\Shategic Plan 2.13.07.doc
CITY OF ARROYO GRANDE
10-YEAR STRATEGIC PLAN
FEBRUARY 2007
OVERVIEW
The City's strategic plan provides an agreed upon vision for the future and a 10-year plan
for specific long-range strategies, goals and efforts to accomplish this vision. This
document does not prioritize efforts. Therefore, it is not a plan to identify specific
implementation of efforts on an incremental basis. Instead, the primary purpose is to
provide overall plan objectives to ensure that incremental steps and efforts are consistent
with the ultimate direction the City is working toward.
ECONOMIC DEVELOPMENT
Strategic Directions:
• An ongoing and comprehensive effort shall be implemented aimed at job creation,
business retention and expansion, and new business development.
• The Redevelopment Agency will be utilized as a proactive tool to meet economic
development objectives. This will require continued efforts to ensure that the
Redevelopment Agency is financially solvent. Priority shall be placed on
utilizing revenues from the Agency to finance projects that will generate future
tax increment, increase other City revenues, and accomplish multiple established
i City goals.
• While City revenue shall be an important goal of economic development effoRs,
equally important shall be an emphasis on attracting businesses that meet the
needs of the community, maintain the character of the community, and enhance
overall quality of life.
• The importance of agriculture to the local economy and the unique challenges
faced by this industry to remain viable shall be recognized. This will require
creative efforts by the City to support the needs of agricultural enterprises.
• Tourism is a key industry in San Luis Obispo County, yet Arroyo Grande has
historically not received a proportional benefit from this industry. As a result, the
City shall target efforts to develop visitor-serving businesses in the community.
Tactical Goals and Strategies:
• Efforts shall be facilitated by the City to maintain and expand automobile
dealerships. Efforts are targeted at supporting existing businesses at current
locations during the future short and mid-term periods and potential relocation to
enhanced sites as a long-term strategy. Specific goals include assisting auto
dealerships in acquiring property to address space needs, enable expansion, and
achieve potential attraction of an additional dealership to the Traffic Way
corridor.
• Sites identified in the HoteUMotel economic development strategy shall be
mazketed to potential developers. The goal shall be to attract and approve three
new hotels for development in the City over the next 10-yeaz period.
• Retail recruitment strategies shall be developed and implemented to attract new
� restaurants and retail businesses to E. Grand Avenue meeting unmet needs.
�
• The Redevelopment Agency shall pursue incentives to attract redevelopment
projects to the southwest corner of E. Grand Avenue/Courtland Street, the
southwest comer of E. Grand AvenueBlm Street, the northwest comer of E.
Grand Avenue/Brisco Road and the southwest corner of El Camino ReaUOak
Park Boulevard.
• Efforts shall be facilitated to complete development of the Five Cities Center.
• The City shall work with owners of the Fredericks and Williams family properties
' to develop and approve specific plans that wil] generate revenue necessary to help
meet long-term needs of the community, including an interchange at El Campo.
• Measures shall be implemented to attract visitor serving businesses, as well as
tourism promotion to increase the level and success of tourism activities in the
community.
• Efforts will be developed and implemented to encourage office development on
Halcyon Road and medical uses adjacent to the hospital that will help support and
enhance the long-term economic success of the hospital.
AFFORDABLE HOUSING
Strategic Directions:
• A proactive approach shall be taken by the City to address the need for housing
necessary to accommodate an adequate work£orce and provide for a community
with people from different ages, backgrounds and income levels.
• Opportunities shall be created for increased density consistent with "smart
growth"principles.
• The City shall collaborate with all levels of government, the construction
industry, lending institutions and non-profit organizations to develop effective
affordable housing strategies and efforts.
Tactical Goals and Strategies:
• Policies and programs shall be implemented to increase inclusionary affordable
housing units constructed by housing development projects.
• Utilizing affordable housing in-lieu fee and Redevelopment Agency housing set
aside funding, the City and Redevelopment Agency shall work with the San Luis
Obispo Housing Authority, People's Self Help Housing, Habitat for Humanity
and other agencies and developers to coordinate development of, and provide
financial assistance for, the construction of low and very low income housing
units. The goal shall be for the City to assist a minimum of three new affordable
housing development projects over the next 10-year period, including at least 50
units.
• The inclusion of housing in "mixed-use" projects shall be encouraged to create
new housing opportunities and utilize land as efficiently as possible.
• New programs shall be studied and developed by the City designed to offer
financial assistance to first-time homebuyers.
• Programs to provide housing assistance for City employees shall be developed
and funded in order to provide an ongoing effective workforce, particularly
available within an efFective distance at all times for emergency response.
• Permit processing shall be streamlined to minimize application processing time
Iand development review costs.
2
• Modest sized houses and lots shall be encouraged in many instances in order to
promote "affordability by design" and"smart growth"principles.
CITY BEAUTIFICATION
Strategic Directions:
• Due to financial constraints, the City's operations have historically been devoted
primarily to basic City operations and the potential for many beautification efforts
has been limited. It shall be the City's goal to enhance the community's quality
of life through efforts to beautify both residential and commercial areas. To do
this, the City shall pursue creative ways to finance these efforts through grants,
community volunteer support and regulatory policies.
• Beautification efforts shall be accompanied by good planning principles to ensure
that improvements can be effectively maintained in the long-term and be water
efficient.
• Rising property values and changing demographics in the community will likely
result in increasing expectations and demands regarding the maintenance of
private and public properties. The City shall prepaze to proactively respond to
these demands through increased code enforcement services, while maintaining
� the City's customer service approach of enforcement through a cooperative
approach.
� Tactical Goals and Strategies:
j • Streetscape improvements shall be expanded on E. Grand Avenue and new
streetscape projects on E. Branch Street in the Village, Traffic Way and El
Camino Real shall be designed and implemented.
• Programs shall be facilitated to increase planting of new street trees in both
commercial and residential areas, along with implementation of new efforts to
ensure appropriate ongoing trimming and maintenance.
I • The City shall encourage cooperation and provide support to private groups and
community organizations in their efforts to beautify private and City-owned
properties.
• Creative approaches shall be utilized to maintain and protect the City's existing
tree inventory.
• The City's code enforcement program activities shall be enhanced to proactively
address issues impacting the appearance of neighborhoods and commercial areas.
• City entry signs shall be renovated and enhanced and an agricultural, directional
and historical signage program shall be implemented.
• A public art program shall be implemented.
RECREATION
Strategic Directions:
• The City shall be committed to providing recreational services, opportunities and
facilities for all sectors of the community.
• The City shall invest in its future through a commitment of supporting
development of its youth by meeting recreation demands of youth sports and
activity programs.
3
• The demographics of the community have, and are projected to continue to, shift
' toward an aging population. The City will respond to the needs of active adults
through increased sports and activity opportunities.
Tactical Goals and Strategies:
• Community fundraising efforts to construct a recreation center facility at the City
property on W. Branch Street next to the Woman's Club Community Center shall
be supported and encouraged. The City shall also pursue ways to supplement
community fundraising though grants and the sale of a portion of the property.
• Recreation programming shall be increased for seniors in the community. In the
short term, efforts shall focus on the existing community center facilities. In the
immediate future, the City shall coordinate with the YMCA on activities to be
offered at the community senior center at the Ocean Oaks senior condominium
project. In the long-term, efforts shall be centralized at a new senior center to be
provided at the recreation center.
• Increased community swim prograxruning at the new Arroyo Grande High School
pool shall be facilitated and/or provided by the City.
• Special needs/integrated programs shall be increased.
• Lighting of the Soto Sports Complex fields shall be expanded and improvements
to the facility shall be constructed to enhance accessibility and usage.
• Creekside paths within the Village and other areas shall be improved and
expanded to create an interconnected network.
• The Village Green Master Plan improvements shall be implemented.
INFRASTRUCTURE
Strategic Directions:
• Strategies and funding sources shall be developed to implement the City's master
plans that have been created for each area of the City's infrastructure.
• Improvements to the City's infrastructure shall be planned to meet the demands of
the community's future and to avoid unfairly passing on financial burdens to
future generations.
• Infrastructure improvements shall be planned and prioritized to prevent hazards
and ensure safety.
Tactical Goals and Strategies:
• The addition of a long-term supplemental water source shall be successfully
implemented. While the City shall continue to study and assess a number of
altematives, the primary focus shall be on analysis, planning, permitting and
� funding for a desalination plant.
• Water conservation efforts shall be expanded to include a landscape retrofit
program, landscaping design guidelines, demonstration projects, and other
measures.
i • El Camino Real, Brisco Road, Farroll Road, W. Branch Street and other streets
identified as priorities shall be upgraded.
i • The annual pavement management program shall be fully funded.
• Improvements to address drainage deficiencies and storm water pollution
i prevention from Newsom Springs, on Valley Road, on Halcyon Road, and
�
� 4
widening of the box culvert at Route 227/Tally Ho Creek shall be planned and
constructed.
• Undergrounding of utilities on E. Grand Avenue shall be completed, as well as
encouraged throughout the community.
• Improvements identified in the Sewer and Water Master Plans shall be fully
funded and constructed.
j • Street lighting shall be reviewed citywide and new street light technology shall be
' implemented.
FACILITIES
II Strategic Directions:
• City facilities shall be maintained and improved to meet both current and future
projected needs in order to provide services in an effective manner.
• In planning improvements to City facilities, the City shall balance the need to
provide facilities in a cost efficient manner, while ensuring design is consistent
with the character of the community.
• A"life cycle" approach shall be utilized for planning and funding City facilities to
ensure that maintenance costs are minimized and facilities are constructed in the
most cost efficient manner over the life of the facility.
Tactical Goals and Strategies:
• Recommendations of the City Hall Complex Needs Assessment and Feasibility
Study shall be implemented with the goals of continuing to maintain central City
operations in the Village, to design structures consistent with the character of the
Village, and to organize operations so that services can be provided as efficiently
and responsively as possible.
• The Police Station shall be expanded to address existing and future space needs of
the Police Department, to upgrade communications facilities, and to provide an
effective Emergency Operations Center (EOC) for coordination of disaster
response activities.
• Remodeled facilities shall utilize a combination of design, materials and
alternative energy solutions to increase energy efficiency.
• The Corporation Yard shall be upgraded to ensure facilities are sufficient to meet
the future needs of the City's maintenance operations.
I • Structural issues identified at the Woman's Club facility will be studied and
addressed.
TRANSPORTATION
Strategic Directions:
• Transportation improvements shall be planned on a proactive basis to ensure
infrastructure is in place to accommodate the impacts of growth and development
consistent with the City's General Plan.
• Connectivity shall be emphasized in ongoing City planning.
• Improvements shall be planned to facilitate and balance multi-modal
transportation, including motor vehicle, pedestrian, bicycle and transit.
• Federal and State grant funding shall be pursued for infrastructure improvements
to maximize leverage of City funding.
5
� Tactical Goals and Strategies:
• Improvements to the Brisco Road/Halcyon Road interchange shall be funded and
constructed.
• Plans and funding strategies for El Campo Interchange improvements shall be
i studied and developed.
� • A connection to Valley Road from Orchazd Street shall be constructed to reduce
traffic on Orchard Street and at the Orchard Street and Fair Oaks intersection.
• A goal is established to install a minimum of 5 new bike lanes to provide an
effective citywide bikeway network consistent with the City's bikeway plan over
the next 10-year period.
• A goal is established to install sidewalk improvements on a minimum of 5 streets
to address gaps, safety enhancements to schools and parks, and overall increase in
pedestrian accessibility throughout the community over the next 10-yeaz period.
• The Halycon Road/E. Grand Avenue intersection shall be widened.
• A signal shall be installed at Traffic Way and Fair Oaks.
• The signal at the Fair Oaks/Halcyon Road intersection shall be widened.
NATURAL AND HISTORICAL RESOURCES
Strategic Directions:
• Efforts shall be continued to protect the City's environmental resources.
• Environmental impacts of new development shall be mitigated.
• The creek system is a valuable drainage, biological and aesthetic resource. As a
result, the City shall manage and protect that resource in a responsible way.
• Prime soils and agricultural operations are both a key economic resource in the
community and a critical component of the City's heritage. As such, efforts shall
be taken to preserve and protect these resources.
• History is a key resource to the community's quality of life and tourism economy,
which shall be preserved and protected through City activities and support of
organizations dedicated to these goals.
Tactical Goals and Strategies:
• Collaborations shall be established with regional agencies to leverage grant funds
to implement key creek protection projects and programs. Specific goals include
a Tally Ho/Corbett Canyon Creek restoration project, Arroyo Grande Creek
restoration project, Meadow Creek sedimentation project, and Arroyo Grande
Creek overflow retention project.
• Programs will be established to fund, encourage and establish ag conservation
easements on existing agricultural properties. The goal of creating a minimum of
two additional ag conservation easements has been established.
• The Local Historic Resources Committee, program and inventory shall be fully
implemented.
• The City shall coordinate Arroyo Grande Creek activities with the Habitat
Conservation Plan.
6
I ___
FINANCIAL/HUMAN RESOURCES
� Strategic Directions:
i • Policies shall be established consistent with the City's long-range financial plan to
' ensure long-term fiscal stability and the ability to meet future needs.
• Efforts will be put into place to ensure that the City utilizes local sales tax
revenues consistent with the purposes communicated to the community and
outlined in the long-range financial plan.
• Personnel is the City's most valuable resource and shall be managed in a way to
create a stable and effective workforce responsive to the community, to create a
quality working environment, and to ensure a consistent high level of
productivity.
Tactical Goals and Strategies:
• Funding strategies outlined in the City's long-range financial plan shall be
implemented.
• A vehicle replacement fund shall be established.
• Long-term liabilities shall be funded on an ongoing basis or adjusted to ensure
they can be funded.
• A comprehensive annual financial report shall be prepared on an ongoing basis.
• A succession planning program shall be implemented to ensure an ongoing
effective workforce.
• Development of staff shall be supported through continuing education and
training.
TECHNOLOGY
Strategic Directions:
• Technology shall be utilized to increase customer service and efficiency.
However, it shall be managed in a way to ensure appropriate resources exist to
maintain data and systems on an ongoing basis.
• On-line and cablecasting resources shall be utilized to enhance communication,
information and interaction with the public.
Tactical Goals and Strategies:
• The City's web site shall be expanded to include on-line payments and on-line
permit applications.
• Automated permit application and tracking shall be expanded to increase
customer service and reduce staff demands.
I • Citywide geographic information system applications shall be expanded and
integrated with existing databases.
• Document imaging shall be expanded to provide for ongoing efficient storage and
access to City records.
• Utilization of the City's cable channel shall be increased to provide public
information and education regarding City issues and efforts.
• A Citywide automated citizen request system shall be developed and installed.
• A computer kiosk shall be made available at City Hall to facilitate public access
to website and application/permit tracking data.
i �
• Enhanced firewall and spam filtering capabilities shall be implemented on the
City's computer system.
• The City's broadband Intemet connection shall be upgraded.
' • Capability of use of mobile devices and services shall be expanded to improve
service and efficiency.
' PUBLIC SAFETY
Strategic Directions:
• Coordination with neighboring jurisdictions shall be pursued to increase
effectiveness of public safety services.
• Partnerships will continue to be pursued to solicit the participation of the
community in accomplishing public safety goals, programs and the community
based policing and government philosophy.
• Increased communication and interconnectivity shall be pursued to ensure
effective multi jurisdictional capabilities in response to disasters and major
incidents.
� Tactical Goals and Strategies:
i • The joint fire service relationship with the City of Grover Beach shall be
expanded.
� • Opportunities for joint maintenance, purchase and utilization of Fire apparatus
� shall be pursued.
. Disaster preparedness training and activities shall be expanded within the
organization and community.
, • Joint dispatch concepts shall be developed and implemented if feasible and cost
effective.
• Neighborhood watch programs shall be expanded.
• The Neighborhood Officer program shall be enhanced.
• The Citizens Assisting Police program shall be enhanced.
• Fire staffing, administrative and training needs shall be planned for and
addressed.
8
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� JULY 10, 1811 *
� c4��FORN�P MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEFR �
SUBJECT: CONSIDERATION OF THE DRAFT WATER BALANCE STUDY FOR THE
NORTHERN CITIES AREA
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
It is recommended the Council:
A. approve the draft Water Balance Study for the Northern Cities area; and
B. direct staff to pursue discussions with the Oceano Community Services District
(OCSD) to purchase water as needed.
FUNDING:
The contract amount to prepare the Water Balance Study is $69,950. There has been one
contract amendment for $5,000 for a total contract amount of $74,950. This was allocated
to each of the participating agencies based on their groundwater entitlement. The City's
groundwater entitlement of 30.05% equates to $22,522 of the total contract amount. The
study is being funded from the City's Water Fund. Groundwater monitoring, as presented
in the study, is estimated to cost between $25,000 and $50,000 and would also be funded
from the City's Water Fund.
DISCUSSION:
On November 23, 2004, the Council considered the water supply recommendations and
directed staff to cooperate with the other participants of the Arroyo Grande Groundwater
Basin management Agreement to solicit proposals for a water balance study. On September
27, 2005 Council approved an agreement with Todd Engineers to prepare the water balance
study.
The objective of the study was to improve the understanding of the groundwater system as a
basis for monitoring and management, including potential increased use. The water balance
study will support local decision-making with regard to the amounts of groundwater that may
be extracted safely under varying natural and human-influenced conditions.
A water balance for a groundwater basin consists of three major elements: inflow to the
basin, outflow from the basin, and change in storage of the basin. The difference between
the inflow and the outflow over a given study period should equal the change in storage
during that period. If the change in groundwater storage was estimated independently from
water level data, any residual represents the net error that results from data gaps, estimates,
CITY COUNCIL
CONSIDERATION OF THE DRAFT WATER BALANCE STUDY FOR THE NORTHERN
CITIES AREA
FEBRUARY 13, 2007
PAGE 2
and assumptions. Accordingly, this relationship can serve to determine a reasonable range
of values for each element of the water balance and the sensitivity of the water balance to
specific elements.
The water balance will result in a safe yield of a basin, sometimes referred to as perennial or
sustainable yield. It is usually defined as the volume of water that may be pumped without
causing negative effects to the basin, such as seawater intrusion, chronic groundwater level
declines, or land subsidence. The safe yield is dependent on both the natural system and
management and varies with changing hydrologic conditions.
The term safe yield, implying a fixed quantity of extractable water basically limited to the
average annual basin recharge, has been widely used in the past. However, it is falling into
disuse because it implies a never-changing value that does not reflect changing conditions
and does not ensure sustainability of the water supply. A more fluid view of groundwater
management, rather than a static value may be more practical today: "As human activities
change the system, the componen4s of the water balances (inflows, outflows, and changes in
storage) also will change and must be accounted for in any management decision.
Annual water balances provide a good summary of the groundwater basin's condition, as
they identify changes in the basin conditions and indicate the overall balance (or imbalance)
of inflow and outflow. Groundwater ouiflow may exceed groundwater recharge for a short
time, due to a temporary increase in demand or decrease in natural recharge (drought)
without serious adverse impacts to the basin.
In the Northern Cities Area, a single safe yield value of 9,500 AFY is cited in the 2002
Groundwater Management Agreemenf among the Northern Cities with subdivisions for
agricultural irrigation of 5,300 acre feet, subsurface outflow to the ocean of 200 acre feet and
urban use of 4,000 acre feet. During the study period, total urban pumping averaged about
2,269 AFY and generally increased from about 1,790 AFY to nearly 3,400 AFY, but remained
below the 4,000 AFY allotment. The gradual increase in urban pumping has not resulted in
detected basin-wide groundwater level declines or seawater intrusion. Accordingly, no
significant change is suggested to the urban allotment of 4,000 AFY. However, realizing that
the safe yield analysis includes some uncertainty and recognizing the potential for seawater
intrusion, it is strongly recommended that monitoring of basin-wide water levels and sea
water intrusion through sentry well� be continued and expanded.
In general, the study concludes that current management of the groundwater basin has been
good. Some minor amount of additional pumping may be possible if done gradually and
monitored closely. However, no significant increase is recommended as originally expected.
During the development of the City's 2005 Urban Water Management Plan and 2001 General
Plan, water resources were identified as a significant issue. A water use and water supply
analysis was prepared that indicated with the addition of Well 10 currently under construction
and water conservation efforts, the City would meet its projected water needs to address this
issue were identified. However, adequate long-term supply would be dependent upon
securing a long-term reliable water supply through additional groundwater entitlements,
CITY COUNCIL
CONSIDERATION OF THE DRAFT WATER BALANCE STUDY FOR THE NORTHERN
CITIES AREA
FEBRUARY 13, 2007
PAGE 3
desalination or the Nacimiento pipeline project. In addition, projections assumed that
activation of mandatory conservation measures currently in the Municipal Code may become
necessary during dry periods.
Therefore, in order to address long-term needs, reduce the need for mandatory conservation
measures, and to provide some excess capacity to ensure reliable future service, the Council
directed staff to implement a number of efforts to address the City water needs. The first was
to proceed with the water balance analysis, which did not yield any additional water beyond
the current entitlement. The second was to expand the water conservation efforts, which will
be initiated this summer. Third, the City proceeded with the development of Well 10, which
has been constructed and staff is waiting for the pump test results to design the second
phase of the project. Fourth, direction was given to solicit proposals for a desalination
funding study in coordination with other local agencies. Proposals were received on January
30, 2007 and are currently being evaluated. Lastly, staff was directed to pursue reclaimed
Price Canyon oil field water on a short-term basis. Unfortunately, the oil company has
elected to treat the water extracted from the wells but release it to a near by creek instead of
piping to the base of Lopez dam.
In addition, the City entered into a two-year agreement with OCSD in August 2005 for the
purchase of up to 100 acre-feet of water as needed, with an option for a two-year extension.
The purpose of the agreement was to ensure the City does not exceed its water allocation
while these measures are under development. Due to the determination that minimal
additional water resources will be generated from either the Water Balance Study or Price
Canyon reclaimed water, it is recommended the City pursue increasing and extending the
agreement with OCSD. Proposed is a 10-year agreement for 200 acre-feet, which would
provide the time projected to pursue the desalination project or other long-term alternatives.
Initial discussions with OCSD staff have been positively received, but no commitments have
been made. If directed as recommended, staff will submit a formal proposal to OCSD for
consideration.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
' - Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachment— Draft Water Balance Study for the Northern Cities Area, May, 2006
(on file in the Public Works and Administrative Services Department)
Water Balance Stud
v
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DRAFT
ater a ance tu
or t e
. .
ort ern ltl e s re a
May 2005
Prepared for
Cit of Pismo Beach
y
Cit of Grover Beach
y
C it o f Arro o Grande
y y
Oceano Communit Services District
y
Prepared by
Todd Engineers
2200 Powell Street, Suite 225
Emeryville, California 94608
510-595-2120 / Fax 510-595-2112
.
to engineers.com
ExecutiveSummary.................................................................................................... ES-1
Introduction....................................................................................................................... 1
Obj ective............................................................................................................................ 1
PreviousStudies................................................................................................................ 2
StudyArea......................................................................................................................... 2
StudyPeriod...................................................................................................................... 4
Inflows................................................................................................................................ 4
StreamInfiltration........................................................................................................... 4
DeepPercolation............................................................................................................. 7
InfiltrationBasins.......................................................................................................... 12
ReturnFlows................................................................................................................. 15
U�ban Retu�n Flow ................................................................................................ 15
Ag�icultu�al Retu�n Flows...................................................................................... 18
SubsurfaceInflow......................................................................................................... 19
Outflows...........................................................................................................................22
Pumping........................................................................................................................ 22
U�ban Pumping...................................................................................................... 23
Ag�icultu�al Pumping............................................................................................. 24
SubsurfaceOutflow...................................................................................................... 26
OtherOutflows.............................................................................................................. 28
GroundwaterStorage..................................................................................................... 28
Conclusions...................................................................................................................... 3 0
SafeYield......................................................................................................................... 30
Recommendations........................................................................................................... 31
Monitoring .................................................................................................................... 31
Management.................................................................................................................. 3 2
References........................................................................................................................ 3 3
i Todd Engineers
List of Figures
Figure 1. Northern Cities Study Area
Figure 2. Northern Cities Geology
Figure 3. Geologic Cross Section A-A'
Figure 4. Geologic Cross Section B-B'
Figure 5. Rainfall at Pismo Beach
Figure 6. Annual Stream Infiltration
Figure 7. General Soil Types
Figure 8. Land Use in the Northern Cities Area 1996
Figure 9. Annual Deep Percolation
Figure 10. Annual Deep Percolation Testing Assumptions
Figure 11. Location of Infiltration Ponds
Figure 12. Annual Infiltration from Ponds
Figure 13. Annual Runoff Not Captured by Infiltration Ponds
Figure 14. Annual Urban Return Flow
Figure 15. Annual Urban Return Flow Testing Assumptions at 12, 37, and 50 %
Figure 16. Locations of Cities and Wells
Figure 17. Annual Urban Groundwater Pumping
Figure 18. Annual Total Urban Water Supply
Figure 19. Monthly Urban Pumping
Figure 20. Land Use in the Northern Cities Area 1985
Figure 21. Detailed Analysis Unit(DAU) Land Use, 1996
Figure 22. Annual San Luis Obispo County Irrigation Acreage
Figure 23. Geometry of Seawater/Fresh water Interface
Figure 24. Hydrographs of Select Wells
Figure 25. Annual Inflow
Figure 26. Monthly Inflow
Figure 27. Annual Outflow
Figure 28. Monthly Outflow
Figure 29. Comparison of Inflow and Outflow
11 Todd Engineers
List of Tables
Table 1. Annual Water Balance by Element
Table 2. Annual Monthly Contribution by Water Balance Element
Table 3. Physical Properties of Soils
Table 4. Description and Curve Numbers by Land Use Types
Table 5. Monthly ET Coefficients by Land Use Types
Table 6. Area by Land use and Soil type
Table 7. Information on Infiltration Ponds
Table 8. City Water Supply Distribution by Customer Type
Table 9. Assigned Hydraulic Conductivity (K) Values
Table 10. Well Pairs Used for Calculation of Groundwater Gradient
Table 11. Information on Municipal Pumping Wells
Table 12. Distribution of Crops in the Northern Cities Area
Table 13. Agricultural Applied Water by General Crop Type
List of Appendices
A. Compact Disc with Water Balance Working Files
B. Review of Previous Water Balances and Preliminary Methodology
C. Stream Infiltration Survey
D. Analysis of Agricultural Conversation Credit
111 Todd Engineers
Executive Summary
Introduction
This document presents a water balance for the Northern Cities Area groundwater
basin. The obj ective of this updated and independent water balance is to improve the
understanding of the groundwater system as a basis for improved monitoring and
management, including potential increased use. The water balance analysis will support
local decision-making with regard to the amounts of groundwater that may be extracted
safely under varying natural and human-influenced conditions.
The water budget was performed on the Arroyo Grande groundwater basin
defined by the Northern Cities Area for the Santa Maria Basin adjudication, as shown on
Figure 1. This area is defined by boundaries based on significant hydrologic, geographic,
and geologic features. The study period for the water budget extends from water year
1986 through water year 2004. Average rainfall over this study period approximates the
long-term average rainfall and encompasses both wet and dry years to allow assessment
of climatic variations in the water balance. The study period makes good use of available
data and represents the current state of the basin.
Inflows
Inflows to the groundwater basin include deep percolation from rainfall, return
flows from irrigation, infiltration from stormwater, infiltration through stream beds, and
subsurface inflow from adj acent areas. Deep percolation, stream infiltration, and
subsurface inflow are the maj or components of inflow and are summarized below.
Precipitation that percolates to the underlying groundwater basin is considered
deep percolation and occurs over the entire study area. Deep percolation is dependent on
precipitation and the amount of runoff that occurs. Runoff is greater in areas with a large
portion of impervious area such as urban areas where roads, buildings, and parking lots
reduce direct infiltration of precipitation. Most of the deep percolation occurs in areas
with native vegetation. Deep percolation occurs only in months with heavy precipitation,
usually December to February, and varies greatly based on amount of rainfall. In dry
years, zero deep percolation occurs from precipitation. In wet years, roughly half of the
inflow is from deep percolation. The estimate of deep percolation could be refined using
more detailed information on the area of impervious cover in urban areas. Reducing the
area of impervious cover and expanding infiltration basins to capture runoff could
increase the volume of deep percolation, especially in wet years.
Stream infiltration along Arroyo Grande Creek represents one-quarter of the
average volume of inflow to the study area. The flow in the creek is relatively constant,
as flow is controlled by Lopez Dam upstream of the Northern Cities Area. For this
analysis, the rate of infiltration was considered constant and thus, the calculated volume
of infiltration remained relatively constant on both a monthly and annual scale. However,
the actual stream infiltration rate may vary due to differing streamflow conditions and
changing groundwater levels. More monitoring is needed to quantify the infiltration from
ES-1 Todd Engineers
Arroyo Grande Creek during different times of the year and with different flow
conditions.
Groundwater inflow primarily occurs along the eastern study area boundary,
which includes subsurface inflow from Nipomo Mesa and through the alluvium along
Los Berros Creek. This inflow represents slightly less than half of the average inflow
into the study area. Subsurface inflow may also occur along the northern study area
boundary within the alluvial sediments of Pismo Creek, Meadow Creek, and Arroyo
Grande Creek. Because of limited data, the estimated volume of inflow is highly
uncertain and may vary by an order of magnitude. Increased monitoring of water levels
and additional geologic studies could provide more information on the volume of inflow.
Return flows from irrigation and stormwater infiltration ponds combined
currently represent less than one quarter of the average inflow volume. However, these
elements may be the most amenable to local management. Expansion of the stormwater
infiltration pond system could result in significantly more recharge during wet years.
Changes in irrigation practices to improve landscape irrigation efficiency would serve to
decrease the inflow from return flows but also cause a decrease in both urban and
agricultural pumping.
Outflows
The three components of outflow urban pumping, agricultural pumping, and
subsurface outflow each represent approximately one third of total outflows. Urban
pumping is the water balance element that is best monitored and most amenable to
management in terms of volume and location. Agricultural pumping was evaluated based
on estimated harvested area of crops and average applied irrigation rates. Few data are
available on the crop rotations and seasonal variation of agricultural water use and
therefore pumping. It is anticipated that the acreage of agricultural in the study area will
not change significantly in the future.
Subsurface flow to the ocean is an important element of the water balance.
Groundwater outflow prevents seawater intrusion and ensures the long term sustainability
of groundwater supply. A significant increase in pumping and/or a significant decrease
in inflow would decrease subsurface outflow causing seawater intrusion. The extent of
intrusion can be estimated analytically or numerically, but the best indicator of the fresh
water/seawater interface is sentry wells.
Safe Yield
The safe yield, also referred to as perennial or sustainable yield, is usually defined
as the volume of water that can be pumped from a basin without causing negative effects,
such as seawater intrusion, overdraft, or other impacts. The safe yield is dependent on
both the natural system and management, and varies with changing hydrologic conditions.
In the Northern Cities Area, a single safe yield value has been used in the past to cap
urban pumping. However, a more realistic limitation is the risk for seawater intrusion. An
increase in urban pumping (or a decrease in inflow) would result in a decrease in
subsurface outflow, which controls the position of the fresh water\seawater interface.
ES-2 Todd Engineers
Based on analytical calculations, urban pumping may be increased slightly without
negatively affecting this fresh water/seawater interface. However, urban pumping should
be increased only in increments and any effects should be monitored through sentry wells.
Recommendations
The water balance described above is intended to support the development of
future monitoring programs and management decisions. The water balance can be refined
with future monitoring and investigation. This will lead to a greater understanding of
spatial and seasonal variability in water balance elements. Proactive management can
increase the yield of the basin without irrevocably damaging the basin, as long as
development is incremental and monitored. Key recommendations are described below.
Monito�ing
➢ Depth specific monitoring wells - Sentry wells along the coast can detect
changes in water quality and notify of the threat of seawater intrusion.
➢ Dedicated wells for water level monitoring- Reliable water level data can assist
in the estimation of subsurface inflow, outflow, change in storage, and the general
state of the basin.
➢ Additional stream gaging- Stream infiltration may vary due to streamflow
conditions and changing groundwater levels. More studies performed at different
times of the year and with different streamflow volumes are needed to accurately
estimate the infiltration from Arroyo Grande Creek.
Management
➢ Use data from monitoring program for management decisions - A well-
crafted and consistent monitoring program can increase the understanding of the
groundwater basin, provide up-to-date information about the state of the basin,
and aid in management decisions.
➢ Expand infiltration basin system - Expansion of the stormwater infiltration
system could significantly increase the amount of water recharged to the aquifer.
➢ Plan and prepare for prolonged droughts - In periods of prolonged drought,
inflow may be significantly less than outflow due to the lack of deep percolation.
At that time, management measures must be implemented to prevent excessive
groundwater level decline and seawater intrusion.
➢ Assess impacts from pumping- Pumping occurs in localized pumping centers in
the Tri-Cities Mesa. Future numerical modeling could help redistribute pumping
to minimize negative impacts like seawater intrusion.
ES-3 Todd Engineers
Introduction
This document presents a water balance for the Northern Cities Area and provides
recommendations to improve the monitoring and management of the groundwater basin.
The obj ective of this updated and independent water balance is to improve the
understanding of the groundwater system as a basis for improved monitoring and
management, including potential increased use. The water balance analysis will support
local decision-making with regard to the amounts of groundwater that may be extracted
safely under varying natural and human-influenced conditions.
A water balance for a groundwater basin consists of three major elements: inflow
to the basin, outflow from the basin, and change in storage of the basin. The difference
between the inflow and the outflow over a given study period should equal the change in
storage during that period. If the change in groundwater storage was estimated
independently from water level data, any residual represents the net error that results
from data gaps, estimates, and assumptions. Accordingly, this relationship can serve to
determine a reasonable range of values for each element of the water balance and the
sensitivity of the water balance to specific elements.
Throughout this report, areas are shown to the nearest acre, and water budget
items are shown to the nearest acre-foot (AF). As a result, large numbers may appear to
be accurate to four or five digits, which is not the case. Values for data that are measured
directly, such as water levels, streamflow, and groundwater pumping, are probably
accurate to two or possibly three significant digits. Values for data that are estimated,
such as recharge from natural streamflow, recharge from deep percolation, groundwater
storage changes, and groundwater inflows and outflows, are probably accurate to only
one or two significant digits. All digits are retained in the text and tables to preserve
correct column totals in tables and to maintain as much accuracy as possible during
subsequent calculations based on the information presented in this report.
Objective
The obj ective of this updated and independent water balance is to improve the
understanding of the groundwater system as a basis for improved monitoring and
management. The water balance analysis supports local decision-making with regard to
the amounts of groundwater that may be extracted safely under varying natural and
human-influenced conditions. The water balance analysis also supports improved
monitoring and may provide some of the basis for development of a focused computer
model for the Northern Cities. The water balance methodology and data are thoroughly
documented in this report, so that the water balance is reproducible and understandable.
A compact disc holding all spreadsheets and data files used to calculate each element is
included in Appendix A. The level of uncertainty and variability for each water balance
element of the water balance is addressed and key assumptions for each element are also
listed, recognizing that assumptions were required when locally specific data are lacking.
With more monitoring and investigation in the basin, estimations can be refined
systematically with actual data.
1 Todd Engineers
Previous Studies
A memorandum to the Northern Cities, Review of P�evious Wate�Balances and
P�elimina�y Methodology (Todd Engineers, 2006) provides a review of selected
hydrogeologic reports on the Arroyo Grande basin, focusing on interpretations of the
local water balance. This memorandum, included in Appendix B, addresses two studies
by the California Department of Water Resources (DWR), released in 1979 and
2002 (revised final draft issued in 2000), and two reports by consultants. The review
explains how and why published safe yield values differ and describes the
methodological basis for the water balance presented in this report.
Study Area
The water balance was prepared for the Arroyo Grande groundwater basin
defined as the Northern Cities Area for the Santa Maria Basin adjudication and shown on
Figure 1. This area is defined by boundaries based on significant hydrologic, geographic,
and geologic features. This area is very similar to the Arroyo Grande Basin study area
used as a basis for the 1979 Management Agreement, thereby providing a basic
continuity. The maj or difference is extension of the southern boundary to the vicinity of
Black Lake Canyon, a hydrologic feature and simplification of the boundary across the
Arroyo Grande Creek valley, which in 1979 extended slightly further up the valley. The
study area encompasses approximately 8,300 acres.
Consideration was given to the spatial impact of each water balance element to
support definition of possible management subareas; as indicated on Figure 1, faulting is
a factor allowing subdivision of the study area for management purposes. Nonetheless,
the focus of this study is the larger study area, which will facilitate comprehensive
monitoring and management activities that are both legally prescribed and related to
water resources systems.
The water balance addresses the groundwater basin; in other words, accounting
for inflows and outflows to the basin sediments below the water table and accounting for
change in groundwater storage. Figure 2 illustrates the surficial geology of the area,
while Figures 3 and 4 show geologic cross sections along the eastern and western
boundaries of the study area, respectively. As shown, the relatively young,
unconsolidated Quaternary formations, including the alluvium(Qal), dune sands (Qs),
and older dune sands (Qos), are water bearing units and overlie older aquifer units
including the Paso Robles Formation(QTpr), Squire Member of the Pismo Formation
(Tpps) and Careaga Formation (Tpc).
The study area represents a volume and defining its boundaries is basic to
understanding the inflows and outflows of the water balance. Each boundary is discussed
below.
East
Figure 3 shows the cross section marked A-A' on the geology map (DWR 2002b).
The eastern boundary of the study area is about 23,900 ft. long and extends
2 Todd Engineers
approximately from the intersection of Black Lake Canyon and Highway 1 to the
southern edge of Arroyo Grande Valley at Highway 101. It coincides with the San Luis
Obispo County Zone 3 management boundary and also with the northwestern boundary
of the Nipomo Mesa Management Area(NMMA) (SAIC 2003). This eastern boundary
is considered the only subsurface inflow boundary of the study area, bringing water into
the Arroyo Grande basin from Nipomo Mesa and the Los Berros Creek drainage. The
estimate of subsurface inflow across this boundary is discussed in detail in the Subsurface
.
In ow section.
South
The southern boundary of the study area, from the ocean to near the intersection
of Black Lake Canyon and Highway 1, extends about 10,400 ft in an east-west line,
roughly along Black Lake Canyon. Groundwater contour maps interpreted from water
level data in wells across the area indicate that groundwater flow is roughly parallel to
this southern boundary. This general trend in groundwater elevation data, along with the
presence of surface water drainage parallel to this boundary, suggests that little to no
groundwater is flowing across this boundary.
No�thwest
The northwestern boundary of the study area coincides with Pismo Creek, running
about 2,800 ft. from the outlet of Pismo Creek at the ocean to the intersection of Highway
101 and Pismo Creek. Given the lack of detailed water level data in this area, it is
assumed that groundwater flow in the vicinity of Pismo Creek is parallel to Pismo Creek.
This assumption is consistent with DWR water level contour maps for 1975, 1985, and
1995 (DWR 2002b), which depict water level contours perpendicular to Pismo Creek.
This northwestern portion of the study area boundary is therefore considered to be a no-
flow boundary in our analysis.
No�th
The northern boundary of the study area lies along Highway 101 from its
intersection with Pismo Creek to the southeastern edge of the Arroyo Grande Valley
(approximately 20,200 ft.), and is generally coincident with the Wilmar Avenue Fault.
Inflow to the basin may occur within the alluvial sediments of Arroyo Grande Valley and
along the drainages of Meadow Creek and Pismo Creek, and from the more consolidated
units (Paso Robles Formation, Pismo Formation, or Careaga Formation) into the basin
across the Wilmar Avenue Fault. This boundary is discussed further in the Subsurface
.
In ow section.
West
The western boundary runs along the coast from Pismo Creek in the north to
Black Lake Canyon in the south. This boundary,the only area of subsurface outflow, is
depicted in Figure 4. This boundary is susceptible to seawater intrusion if groundwater
levels along the shore decrease. Seawater intrusion is also discussed in the Subsurface
Outflow section.
3 Todd Engineers
Faults as G�oundwate�Ba��ie�s
Within the Arroyo Grande basin, one or more faults may act as subsurface
barriers to groundwater flow. DWR(2002b) notes that"the Santa Maria River Fault may
affect groundwater flow in parts of the basin", and that"from east of Highway 1 to about
a mile east of Zenon Way, significant differences are found in groundwater elevations on
opposite sides of the Santa Maria River Fault." Well data analyzed for this proj ect
generally corroborate this finding of significant groundwater elevation differences across
the Santa Maria River Fault to the east of the study area. However, it is unclear if water
levels taken across the fault are from wells in equivalent formations. Additionally, it is
possible that the Santa Maria River Fault may act more as a barrier to groundwater flow
within older formations, but less so or not at all in overlying alluvium, as appears to be
the case with the Wilmar Avenue Fault to the north. The Oceano Fault also has the
potential to act as a barrier to groundwater flow. However, without detailed groundwater
elevation measurements from equivalent formations on either side of the Santa Maria
River or Oceano Faults, it is not possible to document the extent to which these faults act
as barriers to groundwater flow.
Study Period
The study period for the water budget extends from water year 1986 through
water year 2004. Figure 5 shows the precipitation at the Pismo Beach Station from 1950
to 2005. Average rainfall over this study period (16.84 inches) approximates the long-
term average rainfall (16.9 inches) (last 55 years) and encompasses both wet and dry
years to allow assessment of climatic variations in the water balance. The study period
makes good use of available data and represents the current state of the basin, including
the changing management of flow releases from Lopez Reservoir in recent years for the
seismic retrofit and habitat conservation plan.
Inflows
Inflows to the groundwater basin include deep percolation from rainfall, return
flows from irrigation, infiltration from stormwater ponds, infiltration through stream beds,
and subsurface inflow from adj acent areas. The following paragraphs summarize each
inflow, describe the method used to estimate the inflow and the results, and provide a
discussion of the inflow, including assumptions and uncertainty with recommendations to
improve the estimate. Table 1 summarizes the entire water balance analysis on an annual
basis, while Table 2 provides a monthly summary.
Stream Infiltration
Stream infiltration is the volume of water that percolates through a streambed into
the aquifer. Streams may either be gaining streams (where groundwater discharges to the
surface) or losing streams (where surface water recharges the groundwater). Arroyo
Grande Creek is a losing stream over most of the Arroyo Grande groundwater basin
(from the USGS gage located just north of Highway 101 to the 22nd Street Bridge) and
then becomes a gaining stream as it nears the ocean. Other streams in the area, Los
Berros Creek, Meadow Creek, and Pismo Creek, are also losing streams along all or
portions of their streambeds. The volume of water infiltrating to the groundwater is
dependent on the permeability of the streambed material, the area of streambed, and the
4 Todd Engineers
flow regimen of the streams. Figure 1 shows the major local streams and stream gages in
the study area.
Method
The rate of stream infiltration in Arroyo Grande Creek is not well known. Two
studies have been performed to measure the infiltration rate.
Todd Engineers measured creek flow and calculated infiltration on April 18, 2006.
Flow was measured at three stations on Arroyo Grande Creek and at one station on Los
Berros Creek, shown on Figure 1. Velocity measurements were taken using a current
meter at several points along the creek channel and at two depths to account for variation
in streamflow. The total calculated difference in flow from the USGS Gage to the
Highway 1 Bridge, accounting for flow from Los Berros Creek into Arroyo Grande
Creek, was 2.2 cubic feet per second (cfs). This difference is assumed to be the net
amount of surface water that percolates to the aquifer. The study was performed after a
particularly wet period, which may have resulted in a relatively low calculated infiltration.
A short-term condition of high groundwater levels may have reduced infiltration, or
shallow groundwater seepage into the creek may have masked the deep infiltration. The
technical memorandum documenting the Todd Engineers stream survey is included in
Appendix C.
The only other stream infiltration study was conducted on Arroyo Grande Creek
by Hoover and Associates (1985b). and included as an appendix to a report by Lawrance,
Fisk& McFarland (1985). The study was based on two observations in June 1984: one
day of very low flow and one day with flow close to three cfs at the Arroyo Grande
USGS gage. The location of the USGS gage and the 22nd Street Bridge are shown on
Figure 1. The Hoover study reported 3.01 cfs infiltrated between the USGS gage and the
22nd Street Bridge, based on observations of flow at a series of points on the creek. The
Hoover study estimated an average streambed infiltration of about 1.55 ft/day along the
Arroyo Grande Creek stream bed from the USGS gage to the 22nd Street Bridge. The
reach of the creek with the highest infiltration rate is located between the Fred Grieb
Bridge and the Highway 1 Bridge. As the study is based on a single day and a flow rate
of 3 cfs, it may not be applicable to greater flows along the creek(Lawrance, Fisk&
McFarland, 1985). In the report, Hoover indicated that increased streamflow may result
in increased infiltration as the width and head of the stream is increased. However, based
on the field measurements taken by Todd Engineers, this may not be the only factor
controling infiltration.
Other estimates of stream infiltration have been used in previous water balance
studies. An estimate of 5 cfs infiltrating along the channel from the USGS gauge to the
22nd Street Bridge is generally used by the San Luis Obispo Flood Control District and is
based on operating knowledge of Lopez Reservoir releases.
To determine the volume of stream infiltration, the actual monthly flow of the
creek was examined and compared to an infiltration rate (3 cfs or 5 cfs). If the flow in the
creek was greater than the estimated rate, then it was assumed that infiltration equaled
5 Todd Engineers
that rate. If flow was less than the rate, it was assumed that the entire flow infiltrated to
the groundwater. Both 3 cfs and 5 cfs were calculated separately to examine the possible
variation in streamflow.
Results
The two rates were used to calculate stream infiltration on a monthly basis. The
results on an annual basis are shown on Figure 6. The 3 cfs infiltration estimates show
little variation from year to year, ranging from 1,768 AFY to 2,172 AFY, with an average
of 2,017 AFY. Because Lopez Dam controls flow to Arroyo Grande Creek, the flow in
the creek over the study period has remained fairly constant, and accordingly the 3 cfs
infiltration rate is relatively constant. The estimated infiltration volume is similar in dry
years and wet years. The estimate of 5 cfs introduces greater variability, as shown in
Figure 6. The 5 cfs based infiltration rate estimates range from 2,354 AFY to 3,898 AFY
with an average of 3,100 AFY. Stream infiltration shows little variation seasonally.
Based on available data, the estimate based on 3 cfs appears the most reasonable
in the context of the overall water balance, so these results are shown in the annual
summary of the water balance in Table 1. Average annual infiltration amounts to 2,017
AFY. The average monthly infiltration is shown in Table 2. Lopez Reservoir releases
water to maintain year-round flow in the creek, preserve habitat, and contribute to the
local groundwater basin. As a result, infiltration per month averages 168 AF.
Discussion
Comparison of the water balance elements in Table 1 indicates that stream
infiltration is one of the single largest sources of inflow to the groundwater basin.
Accordingly, it warrants careful consideration. It is important to note that the estimate of
stream infiltration is based on three major simplifying assumptions:
➢ The infiltration rate is 3 cfs along Arroyo Grande Creek.
➢ The infiltration rate remains constant over the study period.
➢ No significant infiltration occurs from other creeks.
Stream infiltration varies due to streamflow conditions, groundwater levels, and
pumping near the creek. In addition, on any given day, urban and agricultural runoff also
may flow into the creek and complicate infiltration estimates. Only two surveys have
been conducted to evaluate the infiltration rate along Arroyo Grande Creek. Additional
studies performed at different times of the year and under different flow conditions
are recommended to improve the accuracy of the stream infiltration estimates. In addition,
no data are available on infiltration rates along the smaller creeks; extension of stream
surveys to these smaller creeks may show additional recharge to the aquifer.
It is also noteworthy that stream infiltration is a water balance element that is
readily managed through changes in releases from Lopez Reservoir and changes in
groundwater pumping locations and amounts. During the study period, changes occurred
in the management of Lopez Reservoir releases, which represent a significant portion of
the flow in Arroyo Grande Creek. Most notably, the Habitat Conservation Plan(HCP) for
the creek resulted in increased flow during fall and winter months. Average HCP releases
6 Todd Engineers
are only 0.3 AF per month different than previous releases, based on the assumed 3 cfs
infiltration rate. This difference has not substantially affected recharge to the groundwater
basin as the increased flow occurs during periods where the creek flow is greater than the
infiltration rate.
Deep Percolation
Deep percolation from precipitation is the amount of precipitation(rainfall) that
falls on the ground and infiltrates through the soil to the underlying water table. In the
Arroyo Grande basin, deep percolation contributes a significant portion of the inflow.
The volume of deep percolation is influenced by the amount and intensity of precipitation,
soil type, topography, vegetation and evapotranspiration, hydrogeology of the vadose
zone and aquifer, and area of impervious cover. Because the portion of rainfall reaching
the water table is based on multiple characteristics, the volume can vary greatly over time
and space and thus is calculated with significant uncertainty.
Method
Deep percolation was calculated over the study area through a runoff analysis and
soil moisture balance. The runoff analysis used the Soil Conservation Service (SCS)
curve method to estimate the amount of precipitation runoff based on land use type, soil
type, and precipitation amount. The soil moisture balance determined the amount of
precipitation that recharged the aquifer.
Data used in the SCS curve method to estimate runoff include precipitation
amounts, land use and soil type. Rainfall data from the Pismo Beach station was used
(NCDC 2006). Land use also plays a role in the calculation of deep percolation. A
California 1996 Land Use Map was used to calculate the area of general land use types
(truck crops, pasture, urban, and native) (DWR 1996). Urban areas contain significant
amounts of impervious areas including structures, parking lots, streets, sidewalks, and
other paved areas. Precipitation that falls on these impervious areas is often captured by
stormwater systems. Some of the captured stormwater may recharge the aquifer through
infiltration ponds. This captured stormwater is discussed separately in the Infiltration
Pond section of this report.
Soil moisture holding capacity was derived from the San Luis Obispo County soil
survey (NRCS 2006). The soil types were divided into two categories based on soil
moisture holding capacity: high and low soil moisture holding capacity. Figure 7 shows
the locations of these two groups and Table 3 summarizes the extent and soil moisture
holding properties of each soil type. Soils with high soil moisture holding capacity
include the Marimel and Camarillo clay loam and sandy loams that occur primarily on
the south side of Arroyo Grande Creek and along the boundary with Nipomo Mesa. Soils
in the low capacity group are sandy, hold less moisture for evapotranspiration(ET), and
thus are associated with more percolation. Note the broad extent of these soils with low
moisture holding capacity across the study area. The soil moisture capacity of the low
category was calculated by taking the weighted average by area of the soils. To
accurately estimate the deep percolation, the study area was divided into land use and soil
types. Each area included a soil type, stormwater drainage system, and land cover type
7 Todd Engineers
(i.e., low capacity urban, low capacity agriculture/truck farming, high capacity urban,
high capacity agriculture/truck farming).
The curve number runoff analysis is described in Technical Release SS (USDA
1986). Direct runoff(Q) is calculated as a relationship between rainfall (P), the potential
maximum retention after runoff begins (S), and initial abstractions (Ia). Initial
abstractions include water that is captured before it is able to runoff and include plant
interception, initial infiltration, and surface storage associated with ground cover. It can
be expressed as a percentage of the maximum retention. For the purposes of this study,
initial abstractions were assumed to be 20 percent of the maximum retention.
The potential maximum runoff is estimated using a coefficient, or curve number
(CN). The curve number is based on land use and soil type. The curve number also
accounts for the percent of impervious area. Table 4 shows curve numbers and percent of
impervious areas for various types of land use and soil types. Soils in the study area were
divided into two groups: sandy soils with low soil moisture holding capacity (soil group
A) and silty sandy loams with high capacity (soil group C). Different curve numbers were
used for the land use groups in the study area, shown in Table 5. The urban areas could
be subdivided into categories with their own curve numbers such as industrial, roads and
parking lots, parks, high density residential and low density residential. A weighted
average of the curve numbers based on the approximate area of that the urban type
covered, was used. The percent coverage of the each urban area type was based on aerial
photos and is shown in the table below. The area is a mix of inedium to high density
single family homes, with 65 percent of the area estimated as impervious for high density
and 35 percent impervious area estimated for medium density (Purdue 2006). Other
estimates of impervious area in urban area range from 6 percent for lower density
residential homes to 50 percent for commercial uses (Rantz 1971).
% of Soil Soil
Urban Group Group
Urban Area Type Area A C
High Density Single Family Homes 50 77 90
Medium Density Single Family Homes 20 61 83
Commercial/multi-family 20 89 94
Parks/open space 10 49 79
Urban Curve Number 100 73.4 88.3
The direct runoff was calculated monthly and subtracted from actual monthly
precipitation to get the effective precipitation, PE (precipitation—runof�. It was assumed
that all water not resulting in direct runoff was available to meet evapotranspiration
demands, contribute to soil water capacity, and recharge the aquifer. As the curve number
differed by category,the effective precipitation also varied. The curve number method is
primarily designed for single events but is commonly used to predict runoff up to an
annual scale. The accuracy of the monthly scale is appropriate for this water balance. The
following equations were used to calculate effective precipitation:
8 Todd Engineers
(P Ia)2
�—
(P—Ia)+S
Ia = 0.25
1000
S = —10
CN
PE = P—Q
PE >= 0
Once the effective precipitation(PE) was calculated (precipitation less runof�, a
soil moisture balance was performed. The soil moisture balance had two basic steps. The
first calculated available water by subtracting interception and evapotranspiration (ET)
demands from the effective precipitation. The second step calculated the amount of
available water that would be held in storage by the soil. The remaining water recharged
the water table as deep percolation. The basic soil moisture balance formula is:
Deep Percolation=
Effective precipitation - interception- evapotranspiration - soil moisture storage
For this analysis, this equation was applied on a monthly time step. The soil
moisture storage value represents the amount water stored in the soil that is available to
the plants. Traditionally, soil moisture balances use an interception value to account for
precipitation that is intercepted by trees or other plants and prevented from directly
contacting the soil. As most of the study area is dune land, urban areas, or low lying
plants the amount of precipitation lost to interception was considered negligible.
Interception in the recharge analysis is not the same as the initial abstraction value in the
runoff analysis which includes surface storage that occurs immediately, thus capturing
precipitation before it can result in runoff.
The Arroyo Grande basin is characterized by multiple ground cover types, each
with a unique ET demand. Table 6 shows the ground cover types and the applied
monthly ET coefficient(K�o). The area was divided into five types: urban landscaping
(tur�, agricultural land with truck crops, agricultural land with pasture, native riparian
vegetation, and bare ground (Snyder 2006). The coefficient(K�o) and the reference ET
(ETo) are multiplied to determine the potential ET of the land cover. Potential ET refers
the amount of water a plant or type of land cover could consume given sufficient water at
all times. Actual ET is limited by the amount of water available from precipitation and
soil moisture. During the winter months, rainfall often exceeds potential ET, so the
plant's water needs are fully satisfied and actual ET is equal to potential ET. Reference
evapotranspiration (ET) data from California lrrigation Management Information System
(CIMIS) San Luis Obispo weather station was used. Measured potential ET data was
9 Todd Engineers
used from April 1986 to September 2004 and monthly average ET data was used October
1985 to March 1986 in the water balance (CIMIS 2006).
As noted previously, the soil moisture holding capacity of local soils was derived
from the San Luis Obispo County soil survey (NRCS 2006). The capacity of each soil
type was calculated using the entire rooting depth and specific soil moisture capacities for
each depth zone presented in the soil survey. Soil types were divided into the same two
categories as the runoff analysis, high soil moisture holding capacity and low capacity.
The soil moisture capacity of the high category is an average (weighted by area) of
Marimel and Still gravelly sandy clay loam soil types and was calculated to be 6.23
inches. Camarillo was not included in the average as it only accounts for 0.01 percent of
the study area. The soil moisture capacity of the low category is an average (weighted by
area) of the remaining soils was calculated to be 1.94 inches.
The soil moisture balance was applied on a monthly time step to areas of unique
soil type and ground cover to determine the rate of percolation for each area. The rate of
percolation was then applied to each area to calculate the total volume of recharge. Table
5 summarizes the areas of each land use and soil type, while Figure 8 shows the general
areas of these land cover groups. Agriculture overlies the area of high moisture capacity
.
SO1 S.
Results
Figure 9 shows the annual deep percolation over the study period. The amount of
deep percolation varies based primarily on the amount of precipitation. In dry years, like
1990, no deep percolation occurred and all precipitation was consumed by ET or resulted
in stormwater runoff. In wet years, like 1998, deep percolation was about 5,700 AF. The
average deep percolation for the study period is 1,300 AF. The average is greatly
influenced by a small number of wet years.
Much more percolation occurs in the wet season than the dry season, as
demonstrated in Table 2, which shows the average deep percolation for each month. An
average of 27 times more infiltration occurs during the wet season (October through
March) than the dry season(April through September). Winter rains are often sufficient
not only to satisfy plant's potential ET demands, but also to fill soil moisture storage, and
yield additional water. This additional water recharges the groundwater basin as deep
.
perco ation.
Figure 9 also shows the deep percolation by land use type. As indicated, most of
the deep percolation occurs on native vegetation and bare ground (mostly dunes), with
minor deep percolation of rainfall on agricultural land and urban landscaping.
Comparison of Figures 8 and 9 indicate that a substantial portion of the deep percolation
occurs in the southernmost portion of the study area.
A maj or assumption that controls the calculation of deep percolation is the
analysis of runoff. The curve number method provides an estimate of runoff based on soil
type and groundcover. As discussed above, the urban portion of the study area was based
10 Todd Engineers
on a mix of urban uses, assuming a preponderance of relatively high density land uses.
To illustrate the sensitivity of deep percolation calculation based on the urban uses, an
analysis was performed using a curve number representing a less dense urban community
with 3 5 percent impervious area and a more dense urban community with 65 percent
impervious area. Annual estimated deep percolations based on these assumptions are
shown on Figure 10. This exercise illustrates the sensitivity of the deep percolation
analysis, especially in wet years. Deep percolation estimates, can be refined in the future
with additional data on the area of impervious surfaces.
Another factor effecting deep percolation is the character of the underlying
geology. The basin is characterized by alluvium and dune sands overlying terrestrial and
shallow marine sedimentary deposits, with occurrences of discontinuous clay layers.
These clay layers are difficult to correlate and are likely not continuous throughout the
basin(DWR 2002b). This indicates that the clay layers are most likely not pervasive
aquicludes and do not form significant barriers between aquifers. Percolating water
(from deep percolation, infiltration ponds, and return flows) will infiltrate around these
clay layers under the influence of gravity to j oin the main groundwater body. The only
significant effect of these clay layers on percolating water would be to slow its downward
velocity, but not to significantly influence the rate or total quantity of deep percolation.
Discussion
Evaluation of groundwater inflow from deep percolation is based on a number of
variables. Key assumptions in the analysis include:
➢ Selection of runoff curve number
➢ Evaluation of monthly ET of crop cover and native vegetation
➢ Assumption that all deep percolation reaches the water table.
As discussed above, the curve number method was used to calculate the amount
of precipitation resulting in runoff. The curve numbers in most cases were selected based
on average curve numbers (Perdue 2006). The curve number for urban areas was based
on an approximate mix of urban uses. Local data on the distribution of urban uses and the
observed percentage of runoff from precipitation events would provide a more accurate
estimate of the amount of runoff and available water for percolation. The soil moisture
balance was used to determine the amount of water consumed by plants through ET.
Coefficients for ET were estimated based on ground cover; additional data could improve
the accuracy of the estimated deep percolation. Portions of urban stormwater systems are
designed to capture rainfall-derived runoff from urban landscaped areas and convey the
water to infiltration ponds. Although these diversions are not specifically calculated, it is
assumed that the volume of water available for deep percolation is the same with and
without the runoff diversions, but that the deep percolation would occur in a different
location (i.e., the infiltration basins).
In terms of timing, deep percolation from precipitation is the most highly variable
aspect of the water balance. Wet years provide up to 5,800 AF of recharge, while some
dry years provide no recharge. Most of the percolation occurs in the winter months.
Because of the seasonal and annual variability, a large portion of the basin inflow during
11 Todd Engineers
the study period occurs over the period of a few months. In periods of prolonged drought,
inflow may be significantly less than outflow because of lack of deep percolation,
suggesting that monitoring and management would be needed to prevent excessive
groundwater level declines and even seawater intrusion.
In terms of spatial variation, deep percolation is relatively widespread across the
study area. It is useful to emphasize here that the water balance elements for this study
are expressed in terms of the entire study area. However, some elements of the water
balance are areally extensive (such as deep percolation) and others are areally limited or
localized (such as urban pumping). Clearly, deep percolation in the southern study area
cannot be assumed to be available to wells in the northern portion. In addition, faults in
the study area(specifically the Santa Maria River Fault and the Oceano Fault) may act as
impediments to groundwater flow such that percolation on the southern side of the fault
may not contribute recharge to northern side. Hydrogeologic data including geologic and
geophysical logs, pumping test information, and water level data are particularly scanty
in the area around the faults. More information is needed to fully characterize the
significance of the faults as flow boundaries in the study area.
Infiltration Basins
Precipitation that falls on much of the impervious urban area is routed to
infiltration ponds or other stormwater collection systems. Both the cities of Arroyo
Grande and Grover Beach maintain infiltration ponds to capture runoff and infiltrate the
water to the groundwater basin. The City of Arroyo Grande divides the city into three
maj or zones, drainage zones A, B, and C. Zone A is the tributary area to existing
infiltration basins and encompasses approximately 670 acres (37 percent of the City's
surface area). The drainage zone overlies sandy soils with an infiltration rate estimated at
6 inches per day. If a rain storm occurs such that the infiltration basins overflow, the
excess water is diverted to local creeks. Zone B overlies clay rich soils and infiltration
basins are not as effective. Storm drains in Zone B direct runoff to local creeks. Zone C is
located on the hills north of Highway 101. Most the drainage area does not overlie the
aquifer, but runoff may flow to the Arroyo Grande basin area.
Figure 11 shows the infiltration basins in the area, while Table 7 conveys
relevant information about the basins. Currently, Arroyo Grande has seven infiltration
basins overlying the study area. All are connected through pipelines and pumping stations.
Five of these basins have been in use for the entire study period. Two ponds have
recently been added to the system and are not included in the estimates of percolation
from infiltration basins. The tributary watersheds of the various basins range from 10
acres to 457 acres. They are designed to accommodate runoff for most storms and in the
event of overflow, the excess water is diverted to local streams. Grover Beach currently
has one infiltration basin located on Mentone Avenue. The City of Grover Beach is
currently redesigning their stormwater system and may build new infiltration basins in
the future.
12 Todd Engineers
Method
The percolation of stormwater diverted to the infiltration basins in the Arroyo
Grand basin was estimated through precipitation data, calculated runoff, tributary area,
and capacity of the ponds, and approximate infiltration rates. Information on the capacity
or the tributary watershed of Grover Beach's Mentone pond was not available, so the
information was extrapolated from Arroyo Grande. The `footprint' area of the Mentone
Avenue pond is about half that of the nearby Ash Street/Soto Complex ponds in Arroyo
Grande. It was assumed that both the capacity and tributary area were also half that of the
Ash Street/Soto Complex ponds.
Using a monthly time step, the amount of runoff was calculated using the SCS
curve number method described in the deep percolation section. The rate of runoff
(inches per month) was multiplied by the total watershed area of the infiltration ponds to
obtain the total volume available for percolation (AF per month). The stormwater system
of the City of Arroyo Grande is in excellent condition and it is assumed that only minimal
losses occur from the time the rainfall hits the ground to the time it enters the infiltration
pond. It was assumed that the stormwater system directing water to the Grover Beach
Mentone Avenue pond is equally effective. For this analysis, 10 percent of all runoff was
assumed to be lost due to wetting pavement, evaporation, ET, and other unavoidable
losses. The volume of runoff calculated to reach the ponds was then compared with the
ponds' total capacity. If the amount of runoff was greater than the capacity, then the
remainder was assumed lost to local creeks. It was assumed that all runoff captured in the
ponds would infiltrate over the monthly time step.
To test the appropriateness of the monthly time step, another approach was
applied to calculate the infiltration from the six study area basins on a daily time step.
The volume of available stormwater runoff was calculated using daily precipitation
records from Pismo Beach and the area of impervious surfaces in the tributary watersheds.
The calculated stormwater volume was compared with the storage capacity of the ponds.
The capacities of the six ponds were summed, assuming that each is sized correctly for its
given watershed or the ponds are linked such that spill water from one would be diverted
to another ponds not yet at capacity. To examine the infiltration of each pond, the daily
volume of stormwater and existing water in the pond system (from previous rainfall) was
combined and compared to the ponds' collective capacity. If the total incoming
stormwater and the existing volume in the ponds exceeded the ponds' capacity, the
volume was assumed to be equal to the capacity. In the event of runoff exceeding the
ponds' capacity, excess flow was assumed lost to local creeks. The daily analysis
revealed that runoff would exceed the ponds' capacity only in maj or rainfall events such
as occurred in March 1991 and February 1998. During these wet conditions, the monthly
analysis showed a similar amount of overflow from the ponds. Because there appears to
be ample capacity in the ponds on a daily basis, the monthly analysis reasonably
simulates percolation from the infiltration basins.
Results
Most infiltration basin recharge occurs during large rain storms and thus varies
seasonally and annually. Figure 12 shows the annual percolation from the infiltration
13 Todd Engineers
basins. The average amount of infiltration from the ponds that existed during the study
period was 327 AFY. In 1990, a dry year, only 45 AF of collected stormwater infiltrated.
However, during the extremely wet year of 1998 the maximum infiltration was 761 AF.
Because stormwater and thus the water in the infiltration ponds are from rainfall, there is
a significant seasonal variation. Table 2 shows the average deep percolation for each
month. An average of 12 times more infiltration occurs during the wet season (October
through March)than the dry season (April through September).
Current infiltration basins can be expanded to collect and infiltrate more
stormwater within Cities of Arroyo Grande and Grover Beach. Infiltration ponds also
would be beneficial in Oceano. Figure 13 shows how much stormwater is not captured
by the infiltration ponds through overflow of existing ponds or lack of ponds in some
areas of the basin. For the purposes of calculation, only stormwater on sandy soils was
considered because clay loam soil on the eastern side of the basin is less likely to be
conducive to infiltration. Approximately 20 percent of all runoff is currently captured by
infiltration ponds. An average of 222 AFY is lost due to overflow from existing ponds
and another 1,644 AFY of runoff occurs from areas not tributary to the existing ponds.
Discussion
The estimate for infiltration basin recharge was based on the runoff calculation
prepared for the deep percolation analysis. Runoff was considered to be all the
stormwater in the urban tributary areas. As discussed in the deep percolation section, the
curve number analysis for urban areas assumes an approximate mix of urban uses. Other
assumptions include the effectiveness of the stormwater system for transporting water,
pond infiltration rates, and the likelihood of basins overflowing due to large amounts of
precipitation. In addition, no information was available for the City of Grover Beach's
Mentone Avenue ponds and estimates were made regarding its watershed area and
capacity. Key assumptions for the infiltration basin analysis are summarized below:
➢ Runoff calculated through the curve number method adequately represents
actual runoff.
➢ 90 percent of all runoff in the tributary area is captured in the ponds.
➢ Water in the ponds percolates within the monthly time step.
➢ The volume and watershed area for the Mentone Avenue basin is similar
to that of nearby Soto Complex/Ash Street ponds.
Infiltration basins are a good example of effective management for the
groundwater basin in addition to good stormwater management. The basins allow
stormwater that would otherwise be lost to the ocean to recharge the groundwater basin.
The infiltration basins collect approximately 15 percent of the total stormwater in the
study area. While recognizing that the most cost-effective infiltration system exists
already, the opportunity exists to capture and recharge additional stormwater runoff up to
1,000 AFY. The cities of Arroyo Grande and Grover Beach are currently enlarging and
improving their infiltration pond systems and the volume of water recharged from these
ponds is expected to increase in the future. In 2004 Arroyo Grande built additional
14 Todd Engineers
recharge ponds and has expanded others. These and other expansions to the infiltration
basin system will result in more inflow to the groundwater basin.
Return Flows
When land is irrigated, either for agricultural or urban uses, most of the water is
consumed through evapotranspiration, but some water may percolate to the underlying
water table. Urban return flow in this water balance also includes leakage from municipal
pipelines. Figure 8 shows the general land use of the Northern Cities area. It should be
noted that deep percolation of precipitation on agricultural and urban land is accounted
for separately to avoid redundancy with the return flow from applied water.
U�ban Retu�n Flow
Method
The analysis of urban return flow examines the total water used for outdoor uses
in urban settings and the portion that percolates to the water table. Urban outdoor water
use includes watering lawns and gardens, filling swimming pools, and other water uses in
an urban area. For the purposes of this study, the urban area is considered all areas served
by municipal water. Although a small amount of agriculture still exists within city limits
(which coincides with area served by municipal water), it is negligible and not included
in this analysis of urban return flow.
Because different customer types use different portions of water outdoors, the
distribution of customer types in each city was examined. Customer types include single
family homes, multiple family homes, commercial and/or industrial uses, and landscape
irrigation. The portion of each city overlying the study area was also considered as the
City of Pismo Beach and the City of Arroyo Grande are not located completely within the
study area boundary. The total water served to each customer type in the study area was
calculated. The portion of water used outdoors was estimated and then the portion of
water that percolates was calculated on a water year basis.
Three cities (Arroyo Grande, Grover Beach, and Pismo Beach) prepared Urban
Water Management Plans (UMWPs) in 2000 which present the distribution of total water
served to each customer type (City of Arroyo Grande 2000, City of Grover Beach 2000,
City of Pismo Beach 2000). The volume of unaccounted for or lost water is also included
in the UWMPs. This includes water lost from the system through leaking pipes, meter
errors, fire protection, hydrant flushing, and other losses. In the 2000 UWMPs, the
distribution for each city was given for the years 1990, 1995, and 2000. Each city's
distribution did not change significantly over time allowing one average percent of the
total water served to each customer type to be calculated. Table 8 summarizes the
distribution by city and customer type.
Oceano Community Services District is not required to prepare an UWMP, due to
their small size. In order to estimate the distribution by customer type, the number of
units in Oceano was researched. According to the US Census, in 2002 there were 1,121
owned housing units and 1,318 rented housing units. It was assumed most rented housing
units are multi-family homes and most owned units are single family homes. While
15 Todd Engineers
Oceano is estimated to have more multi-family units, single family homes generally use
more water than multi-family units. Accordingly, it was assumed that the volume of
water served to all single family customers was similar to that provided to all multi-
family customers, 40 percent of the total system for each. Other uses were assumed to be
similar to the neighboring cities, 10 percent for commercial customers, 5 percent for
irrigation, and 5 percent for unaccounted losses.
Table 8 shows the estimated percent of water used outdoors by customer type.
According to the Department of Water Resources, the indoor/outdoor split in the Arroyo
Grande area for multiple family homes is 90 percent indoors and 10 percent outdoors
(DWR 2006). This split is expected to be similar to commercial properties as well.
Estimates on the indoor/outdoor split for single family homes vary greatly. DWR cites 88
percent used indoors and 12 percent used outdoors for the Arroyo Grande area(DWR
2006) while the U.S. Environmental Protection Agency estimates that 3 7 percent of
residential water use is used outdoors. For the purposes of this analysis, 37 percent was
used because the basis of the DWR estimate was unclear.
The City of Grover Beach and Oceano Community Service District are both
completely within the study area boundaries, thus water applied outdoors could
potentially percolate to the study area groundwater. Approximately 3 6 percent of the City
of Arroyo Grande is in the study area. It was assumed the distribution of customer type in
the portion of the city overlying the study area is similar to the distribution of the entire
city.
Only four percent of Pismo Beach is in the study area. According to the City of
Pismo Beach, water is served to six communities that overlie the groundwater basin.
These are mainly RV and mobile home parks. In 2005, these communities were served
104.8 AFY, 5 percent of the total Pismo Beach water system. Table 8 shows that five
percent of the total Pismo Water supply is served to multi-family homes in the study area.
Once the distribution of customer type and the area of the city with the study area
were calculated, the water served to each customer type in all four municipalities was
totaled. The total supply to each city for each month was divided among the customer
types. The total water supply included all sources of water: groundwater, deliveries from
Lopez Reservoir, and deliveries from the State Water Project (SWP). Data on the Oceano
CSD SWP water supply were not available and were not included in the analysis. The
water supplied to each customer type in each city was totaled to obtain the total water
served to that customer type in the study area. For example, for single family water use,
3 6 percent of the total water supply for Arroyo Grande was used as total water supply to
the study area(as 36 percent of the total city area is within the study area). The portion of
the City of Arroyo Grande within the study area serves approximately 71 percent of the
supply to single family customers. Grover Beach and Oceano supply 58 percent and 40
percent of the total supply to single family customers, respectively. The volume of water
served to single family customers from all municipalities was summed.
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Urban irrigation is usually applied to meet the ET demands of landscaping. The
portion of applied water that exceeds the ET demand results in urban return flow to the
aquifer. It was assumed that the average irrigation system was 90 perfect efficient,
meaning that 10 percent of applied water was return flow to groundwater.
In addition to applied irrigation on urban land, leaking pipes can provide recharge.
For this analysis it was assumed 50 percent of unaccounted water resulting in additional
flow to the soil, and the remaining 50 percent was due to meter error, hydrant flushing, or
other losses. It was assumed some of this water was lost to evaporation and
evapotranspiration and that 10 percent of the unaccounted water percolates to the
groundwater.
Results
Figure 14 shows the volume of urban return flow per year over the study period.
The percolation from urban irrigation is fairly consistent over the study period. The
average volume was 114 AFY and the annual values ranged between 101 AFY in 1986
and 140 AFY in 2002. Because it was assumed the distribution of customer types in the
area remained the same over the study period, the amount of urban return flow varied
only due to the change in total water supply to the area. Approximately 2.8 percent of
total water supply results in urban return flow to the water table in the study area. Urban
return flow varies seasonally with 1.5 times more return flow percolating in the dry
summer months than the wetter winter months. This variation is expected as more
irrigation occurs in the dry summer months.
As discussed above, the percentage of water use outdoors controls the volume of
urban return flow. Estimates for the portion of single family residential water demand
used outdoors varies from 30 percent to 60 percent depending on the geographic location
and type of community (Gleick 2004). For the purposes of the water balance, 37 percent
of all single family water use was used outdoors. Figure 15 shows the amount of urban
flow assuming various percentages of single family outdoor use (12, 37, and 50 percent).
The average return flow varies from 66 AFY to 155 AFY.
Discussion
Assumptions were made for the calculation of urban return flow to approximate
average use and simplify the analysis. Key assumptions include:
➢ Arroyo Grande usage was similar throughout the city.
➢ Customer type distributions remained the same over the study period.
➢ No significant change in usage occurred seasonally.
➢ The portion of water supply used outdoors is 3 7 percent for single family
homes and 10 percent for multi-family, commercial, and industrial uses.
➢ Urban irrigation efficiency is 90 percent.
➢ 50 percent of unaccounted water represents pipeline leaks, 10 percent of
pipeline leaks percolates to the groundwater.
➢ State Water Project deliveries to Oceano would not significantly change
return flow e stimate s.
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Urban irrigation increases in the summer to compensate for the lack of
precipitation. For this analysis, an fixed percent of total water supply was applied and no
adjustment was made seasonally. However, since water demand is greater in summer
months a greater amount of irrigation is estimated. Accuracy of this analysis would be
improved through documentation of the portion of water used outdoors by each customer
type, urban irrigation efficiency, seasonal patterns of irrigation, and water use for the
portions of the City of Arroyo Grande overlying the groundwater basin.
Ag�icultu�al Retu�n Flows
Method
Agricultural return flows were calculated assuming applied water rates and
irrigation efficiencies. Crops are irrigated to satisfy the ET demand and the remaining
applied water is assumed to percolates to groundwater as agricultural return flow.
The DWR agricultural water use expert for the Southern District, Robert Fastenau,
estimates that irrigation efficiencies in the area range from 70 to 85 percent. Therefore,
meaning that 15 to 3 0 percent more water is applied than needed to meet the ET demand
Fastenau personal communication, 2006). In the study area, most farmers use sprinkler
irrigation in the beginning of the growing season and drip irrigation for the remainder of
the season. The different irrigation methods vary in efficiency; sprinklers have an
efficiency rate of 70 percent and drip irrigation is more efficient at 85 percent. Due to
improved irrigation methods, a relatively insignificant portion of the applied water results
.
in runo .
Consumed fraction is a similar concept representing the portion of applied
irrigation water that is consumed by the plant through ET. According to DWR, the
average consumed fraction for truck crops in the Arroyo Grande area from 1998 to 2002
was approximately 70 percent(DWR 2006). The remaining 30 percent represents
agricultural return flow. Agricultural return flows in the basin were calculated based on
the applied water and the assumption that 3 0 percent percolates to groundwater. The
methodology to estimate applied water is discussed in the Agricultural Pumping section.
Results
Agricultural applied water was estimated at 3,300 AFY, as discussed in detail in
the Agricultural Pumping section. Based on the consumed fraction reported by DWR,
990 AFY would return to the aquifer through agricultural return flow. As agricultural
pumping was calculated on an average annual basis, agricultural return flow could not be
estimated beyond an average annual basis. No data are available to estimate the monthly
variation of agricultural return flows.
Discussion
Key assumptions in the analysis of agricultural return flow include:
➢ Evaluation of applied water (see Agricultural Pumping)
➢ Irrigation Efficiency/Consumed Fraction is 70 percent
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➢ No return flows occur as runoff.
Agricultural return flows were estimated using applied irrigation rates and
irrigation efficiency. Local data for irrigation efficiencies in the study are not readily
available but future studies may provide more information. This element is a relatively
small portion of the overall water balance and additional data will not significantly
change the estimated volume of return flow.
Subsurface Inflow
The amount and location of subsurface inflow depend on the definition of the
boundaries of the study area. Groundwater inflow primarily occurs along the eastern
study area boundary, which includes subsurface flow from Nipomo Mesa as well as the
alluvium along Los Berros Creek. Subsurface inflow may also occur along the northern
study area boundary within the alluvial sediments of Pismo Creek, Meadow Creek, and
Arroyo Grande Creek.
Method
Evaluation of subsurface inflow along the eastern study area boundary was
performed by applying Darcy's Law of saturated flow in a porous medium. This method
is straightforward, and requires simply a groundwater gradient and a representative
transmissivity for each portion of the study area boundary where subsurface inflow
occurs. The equation for evaluating the total subsurface inflow(Q) along a boundary
segment by this method is:
Q = TiW
where T is the representative transmissivity of the boundary segment, i is the groundwater
gradient across (and perpendicular to) the boundary segment, and W is the width of the
boundary segment. The groundwater gradient is defined as the slope of the water table, or
the change in head over distance. A representative transmissivity and groundwater
gradient were used for the entire eastern study area boundary, due to lack of more
detailed data. Flow from the alluvial sediments along Los Berros Creek was not estimated
separately from the rest of the eastern boundary because of a lack of data. However, the
alluvial sediments of Los Berros Creek were included in the estimation of the overall
transmissivity for the eastern study area boundary.
In order to obtain a representative transmissivity, the geology of the study area
was reviewed with particular attention to the study area boundaries. Selected cross
sections were developed to represent the conditions along pertinent segments of the study
area boundary. After review of previous geologic work in this area (DWR 2000, DWR
2002b, SAIC 2003, and Cleath& Assoc. 2003), it was determined that the geology
summarized in DWR 2002b was sufficiently comprehensive and accurate to be used in
this study. It is noted that DWR 2002b also has been relied upon by other studies of
groundwater flow. Figure 2, derived from Plate 2 in DWR 2002, shows the surface
geology of the study area and indicates the locations of two cross sections, A-A' and B-B'
shown on Figure 3 and Figure 4, respectively. Figure 2 also shows that there are three
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maj or faults within the study area: the Wilmar Avenue Fault along the northern study
area boundary, and the Santa Maria River Fault and Oceano Fault in the central portion of
the study area.
Along each boundary segment determined to be an inflow or outflow boundary,
hydraulic conductivities were estimated for each of the geologic formations present.
Hydraulic conductivities were derived from DWR 2002b, which supplied hydraulic
conductivity estimates from aquifer pumping test data, well yield data, and represented
rock types. For this analysis, hydraulic conductivities were assigned to each geologic unit,
which were similar to those reported in DWR 2002b. Assigned conductivities are shown
in Table 9. The hydraulic conductivity of each geologic unit was then multiplied by the
unit thickness to produce a transmissivity, and the transmissivity values of units within a
given segment of the study area boundary were then summed to produce the
representative transmissivity for that boundary segment.
Groundwater gradients were determined from water level data. Data were
obtained from a variety of monitoring and production wells from San Luis Obispo
County, United Stated Geological Survey and the Department of Water Resources. Data
spanned the study period and were compiled in a single database. Groundwater contour
maps were constructed and used to define which boundary segments were to be
considered inflow, outflow, and no-flow boundaries. Due to inconsistent data, water level
maps were not used to determine groundwater gradients. Instead, gradients between well
pairs were used to derive groundwater gradients across flow boundaries, with multiple
well-pairs averaged over the course of the study period to smooth inconsistencies. Well
pairs used for this analysis are listed in Table 10. Gradients were calculated in months
when all well pairs had data and were averaged. Once the transmissivity and groundwater
gradients were determined, total flow across the boundary segment was then calculated
using Darcy's Law.
Subsurface inflow may also occur along the northern study area boundary.
Potential inflow across the northern boundary can be divided into two categories:
1. Flow within the alluvial sediments of Arroyo Grande Valley and along the
drainages of Meadow Creek and Pismo Creek, and
2. Flow from the more consolidated units (Paso Robles Formation, Pismo
Formation, or Careaga Formation) across the Wilmar Avenue Fault.
Generally, groundwater elevation data from the bedrock units north of the study
area are lacking, but groundwater elevation contours from DWR 2002b and a review of
water levels indicate that groundwater flow is generally parallel to the boundary,
indicating little groundwater flow into the basin across the northern boundary. This may
be an indication that the Wilmar Avenue Fault acts as a groundwater barrier in non-
alluvial geologic units along the northern boundary, but without more detailed
groundwater level monitoring, this conclusion is tenuous. It is assumed that the recent
alluvial sediments along Arroyo Grande Creek, Meadow Creek, and Pismo Creek overlie
the Wilmar Avenue Fault and that the fault does not act as a significant barrier to
groundwater movement in the alluvium (DWR 2002b).
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Subsurface flow as well as surface flow from Arroyo Grande Valley is assumed to
be included in the USGS gage measurements. Gaging station 11141500 is located on
Arroyo Grande Creek in an area of high bedrock: that in this area bedrock forces
groundwater in the alluvium to discharge into the creek. Accordingly, the surface flow
measured at this gaging station accounts for any subsurface flow along the Arroyo
Grande Creek Valley. The Hoover Study (1985b) showed that, between the USGS gage
and Traffic Way there was a net loss of approximately 200 AFY from Arroyo Grande
Creek to groundwater, this constitutes subsurface flow into the basin, but is accounted for
as stream infiltration.
Groundwater may flow across the northern study area boundary within the
alluvium of Meadow Creek. Cleath& Associates (2003) examined groundwater in the
Oak Park area along Meadow Creek and roughly estimated flow into the Arroyo Grande
basin from Meadow Creek alluvium to be 65 AFY. This estimate was based on the
assumption that the groundwater elevation gradient in this area is equal to the ground
surface elevation gradient. Without detailed groundwater elevation data to verify this
estimate, its accuracy is uncertain. However, given that 65 AFY represents only about
2% of the subsurface inflow estimated for the eastern boundary, for all practical purposes,
the northern boundary appears to be a no-flow boundary.
Results
Using the calculated average gradients and representative transmissivity, the mean
inflow along the eastern study area boundary is 3,470 AFY. A more precise
determination of subsurface flow on a yearly or seasonal basis was considered, but
available well data were too variable and inconsistent to yield reliable, representative,
regional groundwater gradients. Effects on groundwater levels that are short-term(such
as storm events) or small-scale compared to the study area(such as localized pumping
activity) are not likely to significantly affect the regional pattern of groundwater flow,
particularly in deeper, less permeable units. Therefore, subsurface flows were calculated
using groundwater gradients that were averaged to more accurately represent the long-
term, regional gradient.
Because hydraulic conductivies and gradients are estimated, the volume of inflow
is highly uncertain and may range from 1,000 AFY to 10,000 AFY. Based on the method
described above, the subsurface inflow can be reasonably estimated at 3,470 AFY.
Additional monitoring may eliminate some or all of the uncertainty.
Discussion
Evaluation of subsurface inflow is based mainly on groundwater gradients in the
area of the study area boundary, the cross-sectional areas of each geologic unit, and the
associated hydraulic conductivities of the units. Key assumptions for the analysis of
.
in ow are:
➢ Estimated hydraulic conductivities
➢ Selected unit thicknesses
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➢ Average gradients from well pairs are representative
➢ All subsurface flow from Arroyo Grande Creek Valley becomes surface
flow near the USGS gage station
This element of the water balance is not only large, but highly uncertain.
Accordingly, improved monitoring and additional study are recommended to reduce the
uncertainty. First, dedicated water level monitoring wells on both side of the Nipomo
Mesa boundary would help determine gradients, while additional water level data would
define seasonal variations in subsurface inflow. Additional studies of available well logs
along the boundary would improve the calculation of formation thicknesses. Future
pumping tests and review of all available pumping tests would provide additional
information regarding local hydraulic conductivities.
Outflows
Outflows from the groundwater basin include groundwater pumping, evaporation
and evapotranspiration from groundwater-fed lakes, and subsurface flow to the ocean.
Other means of evapotranspiration are subsumed in the analysis of specific inflows,
namely deep percolation and return flow. The following paragraphs define each outflow,
describe the method used to estimate the outflow, summarize the results, and provide a
discussion of uncertainty with recommendations to improve the estimate. Outflows are
included in Table 1 on an annual basis, while Table 2 provides a monthly summary.
Pumping
Groundwater extraction or pumping is a maj or component of outflow from the
groundwater basin. In the Arroyo Grande basin, groundwater provides supply to both
municipal and agricultural users. Documentation of groundwater pumping is available
from the municipal users of the basin, generally from 1954 to the present. However, the
amount of groundwater produced for agriculture purposes is uncertain, as local
agricultural wells are not metered and pumping rates are not reported.
Groundwater pumping is guided by the 1983 Gentlemen's Agreement among the
groundwater users of the basin. Pumping allocations provided by the Agreement were
based on findings of the DWR report, G�oundwate� in the A��oyo G�ande A�ea (1979).
The report indicated that approximately 5,300 AFY was used for agricultural irrigation
and provided 200 AFY for subsurface outflow to the ocean. Adjustments were made to
the original water balance in the report to account for additional water entitlements from
the Lopez project. This adjustment increased the water available for urban use to 4,000
AFY from the 2,000 AFY to 3,000 AFY range in the report. The available water was
allocated among the four municipalities based on their historical maximum groundwater
pumping. The allocation is shown below:
Applied irrigation to agricultural land 5,300 AFY
Subsurface flow to the ocean 200 AFY
Urban Use
City of Arroyo Grande 1,202 AFY
22 Todd Engineers
City of Grover Beach 1,198 AFY
City of Pismo Beach 700 AFY
Oceano Community Services District 900 AFY
U�ban Pumping
Method
Table 11 summarizes basic information on the municipal supply wells, while
Figure 16 shows the well locations. Each municipal purveyor currently meters the
amount of groundwater pumped. However, some gaps exist in the historical record. First,
pumping records are not available from the City of Grover Beach before January 1992.
Accordingly, the monthly volume pumped by Grover Beach before 1992 was estimated
using the City's portion of the total pumping from all municipalities from 1992 through
1997. The distribution of pumping changed in 1997 because of the importation of State
Water Proj ect Water, and therefore was not used to estimate Grover Beach pumping
before 1992. For example, from 1992 through 1997, the volume that Grover Beach
pumped in October was an average of 41.2 percent of the total pumping. In October 1985,
Arroyo Grande, Pismo Beach and Oceano pumped a total of 52.3 AF. Assuming that
Grover Beach averaged 41 percent of the total, then pumping can be estimated as 36.7
AF (41.2 percent of 89 AF, 36.7+52.3). In addition, no data were available for Oceano
for August and September 2004. It was assumed the pumping was similar to August and
September in 2003.
Results
The pumping amounts from each municipal purveyor are shown on Figure 17.
Urban pumping ranged from 1,790 AF in 1986 to 3,400 AF at the end of the study period
2004. The cities of Arroyo Grande and Grover Beach have increased pumping over the
time period to meet the growing water demands. The City of Pismo Beach and Oceano
CSD both contracted for water from the State Water Project and decreased pumping
when deliveries began in late 1997. Figure 18 shows the water supply to urban parties in
the Northern Cities Area by source. Note that the SWP supply to OCSD is not included in
the State Water Proj ect totals. Table 2 shows the average urban pumping by month.
There is a seasonal component to pumping, where pumping in the summer months is
greater than in winter months. An average of twice as much pumping occurs during the
dry season (April through September)than the wet season (October through March).
Figure 19 shows the total monthly pumping.
Discussion
Urban pumping is well monitored and there is little uncertainty in the estimates.
Two key assumptions were made in the analysis to fill in missing data.
➢ Grover Beach pumping before January 1992
➢ Oceano pumping in August and September 2004
For the water balance, only the volume of pumping is considered. However, the
location of pumping plays a critical role in defining the source of the pumped water. For
23 Todd Engineers
example, the source of pumping can derive from deep percolation, stream infiltration,
subsurface inflow from the east, or if wells are poorly located, from subsurface inflow
from the west, which brings the risk of seawater intrusion. Currently, municipal pumping
occurs in localized pumping centers located in the Tri-Cities Mesa. Future numerical
modeling could help redistribute and potentially support an increase in pumping while
minimizing the risk of seawater intrusion.
Ag�icultu�al Pumping
Method
DWR prepares land use maps showing areas of irrigated agricultural land and
crop patterns (DWR 1985, 1996). Land use maps exist for the southern San Luis Obispo
area for 1985 (Figure 20) and 1996 (Figure 8). Between 1985 and 1996, irrigated
agricultural land slightly decreased in acreage; however, the 19961and use map did not
include agricultural land within the urban areas of the study area. The 1985 DWR land
use shows about 320 acres of agricultural land in these urban areas. As part of the
Agricultural Conversion Credit, Appendix D, Arroyo Grande and Grover Beach
indicated that approximately 23 0 acres of agricultural land has been converted to urban
uses. The remaining 90 acres is assumed to remain agricultural use as reported by the
DWR 1985 land use map. The major crops in the area have not changed over time and
include strawberries, lettuce, broccoli and other cole crops (e.g. broccoli, cauliflower, and
cabbage). Table 12 shows the maj or crops and respective portion of agricultural land
according to the DWR 19961and use map.
DWR's Division of Planning and Local Assistance also reports irrigated crop
area, harvested area, applied water rates, and other agricultural data for counties and
Detailed Analysis Units (DAU). Figure 21 shows the Arroyo Grande DAU. Note that the
Arroyo Grande DAU is much larger than the Northern Cities area. Nonetheless, the
distribution of crop types is similar in the larger DAU and the smaller study area. In both
areas, approximately 90 percent of the agricultural land is in truck crops, mainly broccoli
and lettuce.
The annual acreage of irrigated land by crop type for San Luis Obispo County
was also examined (DWR, Updates to the California Water Plan, 1989, 1990, 1991, 1992,
1993, 1994, 1995) to consider possible trends during the study period. Agricultural land
uses in San Luis Obispo County for available years are shown on Figure 22. Total
irrigated acreage increased in the county over the study period. Most of the growth was in
grapes or vineyards; however, truck crops increased slightly. The county-wide review
substantiated local data indicating that agriculture and cropping patterns are fairly
constant.
DWR reports both the irrigated land area in the DAU and the harvested area for
years 1998-2001. If a certain field supports two crops in a year, the harvested area is
twice the actual land area. DWR estimates that more than one crop per year are grown on
only about 25 percent of irrigated land in the DAU. However, crops grown in the
Northern Cities area(lettuce and broccoli) often yield two harvests per year because of
their short growing seasons; lettuce typically grows in 70 to 80 days and broccoli grows
24 Todd Engineers
in 50 to 150 days depending on the season. According to Richard Fastenau, the
agricultural water use expert for DWR's southern district, most farmers will grow lettuce
during the warmer months and broccoli during the cooler winter months. This crop
rotation sustains soil fertility and provides for overall better quality of produce (Fastenau
2006). Other truck crops do not have the same cropping pattern; for example,
strawberries on one land acre may yield one harvested acre a year. Although about 6
percent of the Northern Cities agricultural land area was reported as strawberries in 1996,
the crop is often rotated with other truck crops. Because the type crop grown on a
particular acre may change year to year, it was assumed all irrigated land in the area
could yield two crops per year.
Applied water is the amount of water applied to a crop for irrigation; units are
generally given as AF per harvested acre per year. In the Northern Cities area, all applied
water is from groundwater pumped by privately owned wells. The amount of applied
water varies by crop and geographic location. DWR presents estimates of applied water
by DAU for certain years. Most truck crops are grouped together and the applied water
use is a weighted average. For example, the acreage of broccoli is multiplied by the
applied water for an average broccoli crop and the acreage of lettuce is multiplied by the
applied water for an average lettuce crop and divided by the total acreage. The resulting
rate would estimate total water when applied over the whole area. These applied water
values are shown for selected crops on Table 13. The applied water for truck crops
(lettuce, cole crops, strawberries, etc.) ranged from 0.86 to 1.0 AF per harvested acre per
year. Applied water for pasture or grain crops averaged about 0.46 and 2.81 AF per
harvested acre per year, respectively.
Table 13 shows the irrigated land area calculated from the DWR land use maps
for both 1985 and 1996. Acreage was adjusted slightly to include the agricultural land
still remaining within the urban areas. The table also shows the estimated harvested
acreage, assuming that all truck crops produce two harvests a year. The DWR-estimated
applied water rate is applied to the harvested acreage and the water use for each maj or
crop type is calculated. The results are shown based on the areas on the two available
land use maps (DWR 1985, 1996). Because the agricultural land area in the Northern
Cities area decreased only slightly over the study period, the average water use is
assumed to represent the approximate water use annually.
Results
Based on the above methodology, agricultural pumping is estimated to equal the
volume of applied water, 3,300 AFY. Total applied water varies based on the ET
demands of a particular crop, length of the growing season, type of irrigation, amount of
precipitation, irrigated land area, harvested area, and personal preference of the grower.
Because of the many variables, significant uncertainty exists. Further research in this area
may be warranted, including detailed field surveys, interviews with local growers about
irrigation methods and crop rotations.
Seasonal water use is difficult to estimate as it depends on crop rotation schedules.
Although there are certain suggested crop patterns, it is ultimately up to the individual
25 Todd Engineers
grower when to plant and harvest(Fastenau 2006). Generally more water would be used
in the summer than the winter since the winter months have more precipitation and the
crops generally grow at a slower rate in the colder temperatures, thus requiring less
irrigation. In addition, the amount of precipitation in a given year would also affect the
volume of applied water, with a dry year requiring more applied irrigation to compensate
for the lack of precipitation. This effect is not specifically addressed as no data exist on
specific irrigation practices in the area and practices would vary by grower. However, by
using an annual average, the short term variations in applied water should not affect the
overall volume.
Discussion
Agricultural pumping represents approximately one third of the total water budget
outflow. It is anticipated that the acreage of agricultural land in the study area will not
change significantly in the future, having remained relatively constant.
Agricultural pumping was estimated based on the following key assumptions:
➢ Agricultural practices do not vary over the time period.
➢ All truck crops land produces two harvests a year.
➢ Applied water rate estimates are based on crop type.
Additional data would improve the analysis and estimate the seasonal and annual
variability of applied water.
Subsurface Outflow
Subsurface flow to ocean is an important element of the water balance.
Groundwater outflow prevents seawater intrusion and ensures the long term sustainability
of groundwater supply.
Method
Figure 4 (cross section B-B') shows the geology along the western boundary of
the study area. The western boundary of the study area is about 27,900 ft. long and
extends along the shore from approximately Black Lake Canyon to Pismo Creek.
The geology along this cross section is well defined by well data, with the
exception of the area just south of the Santa Maria and Oceano Faults. Formation
thicknesses in this area are extrapolated from DWR 2002b, but the depths of geologic
contacts are estimated. This western boundary is considered the only subsurface outflow
boundary of the study area. The representative transmissivity of 8800 ft2/day for this
western boundary is a product of the formation thicknesses from Figure 4 and the
hydraulic conductivities from Table 9, corresponding to an average hydraulic
conductivity of 105 gpd/ft2 and an average section thickness of approximately 63 0 feet.
Five well pairs (listed in Table 10) were used to calculate the average
groundwater gradient across the western study area boundary. Inconsistencies in
individual water level measurements (potentially caused by pumping activities,
measurement error, storm events, etc.) were smoothed by averaging gradients over the
26 Todd Engineers
entire study period, yielding an average gradient of 0.0017 across the western boundary.
This gradient is generally consistent with groundwater elevation contour maps created
from well data for this project. The subsurface outflow was calculated using Darcy's
Law as described in the Subsurface Inflow section.
Results
The mean outflow to the ocean along the western study area boundary is 3,400
AFY. Only limited seasonal or annual variation occurs in water levels along the boundary
(Figure 24). The stable water levels indicate that the subsurface outflow has not varied
significantly over the study period.
Discussion
The outflow of fresh water along the coast maintains a dynamic equilibrium
between the onshore fresh water and offshore seawater. Figure 23 is a schematic east-
west cross section that illustrates the wedge-shaped interface between the overlying fresh
water and the denser seawater. The interface is a transition zone composed of brackish
water with a specific geometry and location that is dependent on the amount of
subsurface fresh water outflow. Figure 23 shows three theoretical transition zones, all
located at the shoreline and each associated with an amount of subsurface freshwater
outflow. In general, greater fresh water outflow is associated with a steeper interface and
greater distance from inland wells. A reduced fresh water outflow results in flatter
interface, with the denser seawater moving inland as a seawater intrusion wedge.
The geometry of the seawater wedge beneath the western boundary of the study
area was evaluated to check the subsurface outflow estimate and also to examine the
potential effects of different outflows on seawater intrusion. The following equation was
used to evaluate the elevation of the freshwater/seawater interface (z):
2
2 2 P�'x P�'
Z = +
OpK OpK
where x is the horizontal distance perpendicular to the coast, q is the discharge per foot of
aquifer(parallel to the coast), K is the hydraulic conductivity of the aquifer, p is the
density of fresh water, and Op is the difference in density between seawater and fresh
water.
The geometry of the fresh water/seawater interface was determined analytically
for three outflow values: 200 AFY as cited in the Gentlemen's Agreement; 3,000 AFY,
which approximates this study's estimate; and 10,000 AFY, which is a possible, but high-
end value. All three are depicted on Figure 23. As shown, a discernable, but compact
seawater wedge occurs at the estimated outflow of 3,000 AFY. An outflow of 200 AFY
results in a much more extensive seawater wedge, while an outflow of 10,000 AFY
results in a near-vertical fresh water/seawater interface. Local wells are not known to
have been affected by seawater, so it is likely that subsurface outflow from the study area
lies within the broad predicted range of 1,000 to 10,000 AFY. Note that an outflow of
200 AFY, as cited in the Gentlemen's Agreement, would result in an unreasonably
27 Todd Engineers
shallow freshwater/seawater interface, occurring at a depth of only 200 feet at a location
800 feet inland from the shore.
The extent of intrusion can be estimated analytically or numerically but the best
indication of the freshwater/seawater interface is sentry wells. Sentry wells along the
coast can be sampled to detect changes in water quality to identify seawater intrusion.
These wells should be sited and designed to address geologic variability and monitored
on at least a semi-annual schedule. Sentry wells should be located in areas of the greatest
subsurface outflow, namely near Arroyo Grande and Pismo creeks.
Key assumptions for subsurface outflow include:
➢ Hydraulic conductivities
➢ Unit thicknesses
➢ Average gradients from well pairs
Other Outflows
Other water balances have identified the lakes in the southern portion of the study
area as potential outflows. These lakes are most likely fed by groundwater but it is
unclear if the groundwater is a separate perched aquifer or part of the larger Arroyo
Grande groundwater aquifer. Little data are available on the source of the lakes, the
volume they contain, or water level fluctuations. For the purposes of this study, it is
assumed that the evaporation from the lakes represents an insignificant outflow.
Groundwater Storage
Change in groundwater storage can be computed as the difference between
inflows and outflows in the water balance. It also can be calculated independently by
examining groundwater level data. This independent calculation is an important check on
the overall accuracy of the water balance.
Groundwater storage was computed as the product of the saturated groundwater
basin volume and the average specific yield of the basin sediments. The groundwater
basin volume is based on knowledge of the geologic framework of the basin and of
groundwater levels, while the specific yield is derived from pumping test data or
estimates based on sediment characteristics. Evaluation of the change in groundwater
storage is based on monitoring changes in groundwater levels. The groundwater basin
can be defined as the entire volume from the water table down to bedrock. In the case of
coastal basins like the Arroyo Grande basin with the risk of seawater intrusion the
usable basin volume is defined as the volume above mean sea level.
Method
Change in groundwater storage was computed by evaluating the difference in
groundwater elevation across the study area, multiplying it by the horizontal area of the
study area, and then multiplying again by the representative specific yield of the study
area. Hydrographs from selected wells are shown on Figure 24. The change in storage
was evaluated in this manner for two time periods: 1986-1997 and 1998-2002. These
28 Todd Engineers
time periods were chosen in order to characterize the effect of the wet period around
1998.
Groundwater elevations were determined across the study area from analysis of
well data compiled from the San Luis Obispo Water Level Database (San Luis Obispo
County 2004), Department of Water Resources (DWR 2005), and the USGS National
Water Information System (USGS 2005). Water level measurements were used to
construct groundwater elevation contour maps for the study area. The contours on these
maps were created from a combination of inverse-distance weighting of data from wells,
hydrogeologic judgment, and overall trends in groundwater flow patterns. To examine
the study period, three pairs of years were used: 1985-1986, 1997-1998, and 2002-2003.
Data and contours for autumn measurements for each two-year group were averaged
together in order to smooth irregularities in water level data. All applied data were
October water level measurements, thereby minimizing seasonal and early spring rainfall
effects. After averaging, a digital representation of the water table for the entire study
area was created with ArcGIS software for each of the three time periods. These digital
groundwater elevation surfaces were composed of ten by ten meter squares or
cells. Each cell was assigned a groundwater elevation value by a geostatistical process
termed kriging, which analyzed the well data and the groundwater elevation contours
together to derive the most probable groundwater elevation for each cell.
Elevation differences were calculated between the groundwater elevation surfaces,
and the difference multiplied by the surface area. This volume was then multiplied by a
specific yield of 0.11 to produce the total change in storage. The specific yield value of
0.11, taken directly from DWR 2002b, is based on well logs of the area.
Result
From the 1985-1986 time period to the 1997-1998 study period midpoint, the
calculated net change in groundwater storage within the study area was about+2,650 AF.
From 1997-1998 to the 2002-2003 endpoint, the calculated net change in groundwater
storage within the study area was about -2,250 AF. The independently calculated net
change in groundwater storage for the entire study period is about+450 AF,
approximately 0.3 percent of total inflow over the study period or 0.05 AF per acre.
Discussion
The change in storage as calculated by the change in water levels can be
compared with the change in storage derived from total inflow less total outflow.
Inflow—Outflow= Change in Storage
The difference between inflow and outflow was summarized for the same time
periods that the water level change in storage was calculated; with results shown on the
bottom of Table 1. The results of the two methods are similar; the small difference is
likely the result of rounding, uncertainty, and/or assumptions. In the first half of the study
period, between 1986 and 1997, the groundwater in storage increased by 2,559 AFY and
from 1998 to 2004, groundwater in storage decreased a similar amount(2,469 AFY). The
intervening temporary increase in storage was the result of the extremely wet periods
29 Todd Engineers
during of 1997 and 1998. Although the volume of groundwater in storage varied from
year to year, no significant cumulative change in storage occurred.
Conclusions
Table 1 presents each water balance element is annual inflow or outflow estimate
for each water year from 1986 through 2004; the annual average also is shown. Table 2
summarizes the water balance elements inflow and outflow on a monthly basis. As
discussed in the individual sections of this report, some elements are more variable than
others on both an annual and monthly scale.
Figure 25 illustrates the annual inflows. As shown, deep percolation of rainfall is
both significant and highly variable, contributing approximately half of the inflow in wet
years, such as 1998, and no inflow in dry years, such as 1991. Both stream infiltration
and subsurface inflow are significant inflows that are relatively steady over time.
Figure 26 shows average inflows for each month. Deep percolation varies
greatly on a monthly basis, contributing about half the inflow in winter months and no
inflow during the summer months. The other maj or inflows, stream infiltration and
subsurface inflow, were considered to be relatively constant on monthly scale,
acknowledging that little information is available on their seasonal variation.
Figure 27 and Figure 28 illustrate outflow on an annual and average monthly
basis. Relative to annual inflows, annual outflows are quite steady through the study
period. On a monthly basis, outflows increase during the summer months, mostly because
of increased urban pumping. Little or no variation is shown in agricultural pumping or
subsurface outflow, in part reflecting a lack of information.
Figure 29 shows the annual comparison of inflows to outflows. Inflows vary
more than outflows annually and thus some years show more inflow than outflow and
others less. On a cumulative and average basis, inflows and outflows balance each other.
On a monthly time scale, inflows also vary more than outflows and are greater in the
winter rainy season. Outflow is slightly greater in the summer months because of
increased urban pumping.
Safe Yield
The safe yield of a basin, sometimes referred to as perennial or sustainable yield,
is usually defined as the volume of water that may be pumped from a basin without
causing negative effects in the basin, such as seawater intrusion, chronic groundwater
level declines, or land subsidence. The safe yield is dependent on both the natural system
and management, and varies with changing hydrologic conditions.
In the past the term safe yield, implying a fixed quantity of extractable water
basically limited to the average annual basin recharge, has been widely used. However, it
is falling into disuse because it implies a never-changing value that does not reflect
changing conditions and does not ensure sustainability of the water supply (Todd 1980).
A more fluid view of groundwater management, rather than a static value may be more
3 0 Todd Engineers
practical today: "As human activities change the system, the components of the water
balances (inflows, outflows, and changes in storage) also will change and must be
accounted for in any management decision(Alley, et al. 1999)."
Annual water balances provide a good summary of the groundwater basin's
condition, as they identify changes in the basin conditions and indicate the overall
balance (or imbalance) of inflow and outflow. Groundwater outflow may exceed
groundwater recharge for a short time, due to a temporary increase in demand or decrease
in natural recharge (drought) without serious adverse impacts to the basin. However, if
this imbalance persists for a number of years, overdraft may occur (DWR 2002a).
In the Northern Cities area, a safe yield value has been used in the past to
artificially cap urban pumping. However, the real constraints most notably,the risk of
seawater intrusion are more complex and yet amenable to active management. As
discussed in the subsurface outflow section, the local of the fresh water/seawater
interface can be estimated through analytical means as illustrated in Figure 23. Based on
the analytical approach, urban pumping may be increased slightly without negatively
affecting the basin. However, urban pumping should only be increased in incremental
levels and sentry wells should be installed and monitored. These sentry wells can identify
the impacts of increased pumping and provide the status of the interface before seawater
intrusion occurs.
Recommendations
The water balance described above can aid in the development of future
monitoring programs and management decisions. With more monitoring and
investigation in the basin assumptions used in the water balance can be tested or replaced
with data and may lead to a greater understanding of seasonal variability. Proactive
management can increase the yield of the basin without irrevocably damaging the basin.
Key recommendations are described below.
Monitoring
➢ Depth specific monitoring wells - Sentry wells along the coast can detect
changes in water quality and notify of the threat of seawater intrusion. These
wells should be depth specific and monitored on at least a biannual schedule.
Sentry wells should be located near the areas of the greatest subsurface outflow,
near Arroyo Grande and Pismo creeks.
➢ Dedicated wells for water level monitoring- Reliable water level data can assist
in the estimation of subsurface inflow, outflow, change in storage, and the general
state of the basin. Additional water level data can also indicate changes in water
levels near the coast which may indicate the potential for seawater intrusion.
Water levels taken at the same well on a regular basis, at least semiannual can
provide needed data on the seasonal variability.
➢ Additional stream gaging- Stream infiltration may vary due to streamflow
conditions and changing groundwater levels. Urban and agricultural runoff also
31 Todd Engineers
flows into the creek and may complicate infiltration estimates as they contribute
to flow unevenly over the stream reach. More studies performed at different times
of the year under different streamflow volumes are needed to refine estimates of
Arroyo Grande Creek infiltration.
Management
➢ Use data from monitoring program to inform management decisions - A
well-crafted and consistent monitoring program can increase the understanding of
the basin, provide up-to-date information about the state of the basin, and aid in
management decisions. Data from monitoring activities should be well organized
to allow for easy updating, analysis, and interpretation.
➢ Expand infiltration basin system - Infiltration basins are a good example of
effective basin management as they allow stormwater that would otherwise be
lost to the ocean to recharge the groundwater basin. Current infiltration basins
collect only a small portion of the total stormwater in the study area. Expansion of
the stormwater collection system could significantly increase the amount of water
recharged to the aquifer. The cities of Arroyo Grande and Grover Beach are
currently enlarging and improving their infiltration pond systems and the volume
of water recharged from these ponds is expected to increase in the future. These
and other expansions to the infiltration basins will result in more inflow to the
.
groun water aqui er.
➢ Plan and prepare for prolonged droughts - Some elements of the water budget,
like deep percolation, vary greatly based on precipitation. Because of the seasonal
and annual variably, a large portion of the inflow to the basin occurs during wet
periods. In periods of prolonged drought, inflow may be significantly less than
outflow due to the lack of deep percolation. At that time, management measures
must be implemented to prevent excessive groundwater level decline and
seawater intrusion.
➢ Assess impacts from pumping volumes and locations - The location of
pumping plays a critical role on seawater intrusion. Pumping occurs in localized
pumping centers in the Tri-Cities Mesa and intense pumping in these areas may
increase the chance of seawater intrusion. Future numerical modeling could help
redistribute pumping to minimize negative impacts like seawater intrusion.
32 Todd Engineers
References
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Water Resources, U.S. Geological Survey Circular 1186, Denver, CO, 1999.
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Area: Southern District Report, 108 p.
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Plan Update: prepared in cooperation with San Luis Obispo County Flood Control
and Water Conservation District.
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of the Arroyo Grande—Nipomo Mesa Area.
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No. 118 Update.
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—Nipomo Mesa Area.
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Assistance, Land & Water Use, Annual Land and Water Use Data,
http://v�►�►uw.landwateruse.water.ca.gov/annualdata/datalevels.cfm, Last Accessed
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http://v�►�►uwcimis.water.ca.�ov/, Last Accessed March 31, 2006.
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3 3 Todd Engineers
Cleath& Associates, 2003, Ground Water Source Assessment, Los Robles Del Mar
Proj ect, Pismo Beach.
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Conse�vation in Califo�nia, Pacific Institute.
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Water Conservation District, Phase I, Appendix B.
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& McFarland, Inc., 1985, Phase II Progress Report on Computer Modeling, Water
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Control and Water Conservation District, Appendix B.
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http://soildatamart.nres.usda.gov/County.aspx?State=CA, Last Accessed January,
2006.
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on Water Resources, http://v�►�►uw.ecn.purdue.edu/runoff/documentation/scs.htm,
Last Accessed March 31,2006.
R.L. Snyder, M. Orang, S. Matyac, S. Eching, Crop Coefficients Quick Answer ET002,
http://biomet.ucdavis.edu/evapotranspiration/CropCoef/crop coefficients.htm,
Last Accessed Apri14, 2006.
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in the San Francisco Bay Region, California, San Francisco Bay Region
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34 Todd Engineers
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Small Watersheds. USDA (U.S. Department of
Agriculture). http://v�►�►uw.info.usda.gov/CED/ftp/CED/tr55.pdf. , June 1986.
3 5 Todd Engineers
Table 1. Annual Water Balance by Element
Water Year
Water Balance Element 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 AVG
Inflow(AFY)
Stream Infiltration 1,957 1,981 1,863 2,116 1,937 1,912 1,994 2,116 1,898 1,768 2,172 2,172 2,172 2,172 1,987 2,172 2,017 2,012 1,905 2,017
Deep Percolation 757 668 949 564 0 1,417 2,061 4,632 317 3,066 1,810 4,190 5,856 341 1,603 1,307 220 348 579 1,615
Infiltration Ponds 359 398 330 192 47 234 391 630 235 411 296 493 773 287 323 350 118 185 193 329
Urban Return Flow 101 105 114 115 111 103 114 111 103 129 107 113 104 115 119 119 140 120 126 114
Agricultural return flow 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990
Subsurface inflow 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470
INFLOW TOTAL 7,634 7,612 7,716 7,447 6,554 8,126 9,019 11,949 7,013 9,834 8,845 11,428 13,365 7,375 8,493 8,408 6,955 7,126 7,263 8,535
Outflow(AFY)
Urban Pumping 1,787 2,251 2,221 1,989 1,992 1,994 2,093 2,188 2,131 1,820 2,424 2,627 1,942 2,244 2,313 2,293 2,739 2,665 3,398 2,269
Agricultural Pumping 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300
Subsurface Outtlow 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959
OUTFLOW TOTAL 8,047 8,510 8,480 8,249 8,252 8,253 8,352 8,448 8,391 8,080 8,683 8,887 8,201 8,503 8,572 8,553 8,999 8,925 9,657 8,528
DIFFERENCE -413 -899 -764 -802 -1,697 -127 667 3,501 -1,378 1,754 162 2,541 5,164 -1,128 -79 -145 -2,044 -1,799 -2,395 6
1986-1997 1998-2004 1986-2004
Inflow(AF) 103,178 58,985 147,265
Outflow(AF) 100,631 61,410 144,337
DIFFERENCE(AF) 2,546 -2,425 121
Change in Storage(AF) 2,650 -2,250 450
Table 2. Annual Monthly Contribution by Water Balance Element
Inflow(AFM) Outflow(AFM)
Stream Deep Infiltration Urban Agricultural Subsurface Urban Ag Subsurface OUT IN
Month Infiltration Percolation Ponds Return Flow Return Flow Inflow Pumping Pumping Outflow (AFM) (AFM)
Jan 181.3 374.5 55.3 7.0 82.5 289.2 95.2 275.0 246.6 616.8 808.4
Feb 159.8 608.5 90.2 6.4 82.5 289.2 95.2 275.0 246.6 616.8 1,076.7
Mar 172.9 281.9 55.0 7.7 82.5 289.2 131.6 275.0 246.6 653.2 716.3
Apr 162.7 34.6 12.0 10.4 82.5 289.2 189.0 275.0 246.6 710.7 428.6
May 165.6 23.0 8.3 10.6 82.5 289.2 23 8.0 275.0 246.6 759.7 413.6
Jun 162.2 0.0 1.4 11.0 82.5 289.2 269.2 275.0 246.6 790.8 384.1
Jul 167.8 0.0 0.1 13.1 82.5 289.2 294.7 275.0 246.6 816.3 384.9
Aug 157.5 0.0 0.9 11.8 82.5 289.2 288.5 275.0 246.6 810.2 384.4
Sep 159.4 0.0 1.5 10.3 82.5 289.2 241.2 275.0 246.6 762.8 3 83.5
Oct 175.0 10.6 15.9 10.2 82.5 289.2 199.3 275.0 246.6 720.9 408.4
Nov 172.8 3 9.3 3 3.1 8.3 82.5 289.2 13 8.6 275.0 246.6 660.3 452.3
Dec 180.0 242.6 53.5 7.5 82.5 289.2 112.1 275.0 246.6 633.7 675.2
Average 168.1 134.6 27.3 9.5 82.5 289.2 191.1 275.0 246.6 712.7 543.0
VUet Season 1,041.8 1,557.4 302.9 47.0 495.0 1,734.9 771.9 1,650.0 1,479.7 3,901.7 4,137.3
Dry Season 975.1 57.6 24.2 67.2 495.0 1,734.9 1,520.7 1,650.0 1,479.7 4,650.4 2,379.0
Wet Season=October to March
Dry=April to September
Table 3. Physical Properties of Soils
Soil Type Area(F'I�) % Area Capacity(in) Group
Camarillo sandy loam 42,599 0.01% 9.45 H
Marimel sandy clay loam, occasionally flooded 29,639,568 8.2% 6.21 H
Marimel silty clay loam, drained 29,406,497 8.2% 6.25 H
Beaches 677,953 0.2% 1.97 L
Briones loamy sand, 15 to 50 percent slopes 1,506 <0.001% 1.45 L
Briones-Pismo loamy sands, 9 to 30 percent slopes 1,132,846 0.3% 1.40 L
Briones-Tierra complex, 15 to 50 percent slopes 81,002 0.02% 1.54 L
Chamise shaly loam, 9 to 15 percent slopes 164,620 0.05% 2.92 L
Chamise shaly loam, 15 to 3 0 percent slopes 23,525 0.01% 2.92 L
Corralitos sand, 0 to 2 percent slopes 520,701 0.1% 2.03 L
Corralitos sand, 2 to 15 percent slopes 1,13 8,596 0.3% 2.03 L
Corralitos variant loamy sand 3 64,3 3 7 0.1% 2.77 L
Dune land 97,110,499 26.9% 1.97 L
Elder sandy loam, 5 to 9 percent slopes 834,794 0.2% 3.80 L
Mocho fine sandy loam 4,317,232 1.2% 2.79 L
Mocho silty clay loam 2,596,933 0.7% 0.83 L
Mocho variant fine sandy loam 28,632,325 7.9% 1.83 L
Oceano sand, 0 to 9 percent slopes 127,730,677 35.4% 1.95 L
Oceano sand, 9 to 30 percent slopes 9,468,287 2.6% 1.95 L
Pismo loamy sand, 9 to 30 percent slopes 1,892,328 0.5% 1.10 L
Pismo-Tierra complex, 9 to 15 percent slopes 3,515,131 1.0% 1.53 L
Psamments and Fluvents, occasionally flooded 292,467 0.1% 1.70 L
Psamments and Fluvents,wet 8,052,191 2.2% 1.82 L
Riverwash 1,176,495 0.3% 2.45 L
Salinas silty clay loam, 2 to 9 percent slopes 3 61,412 0.1% L
Still gravelly sandy clay loam, 2 to 9 percent slopes 3 72 0.0% 4.18 H
Tierra sandy loam, 2 to 9 percent slopes 2,217,333 0.6% 1.59 L
Xererts-Xerolls-Urban land complex, 0 to 15 percent slop 1,930,866 0.5%
Xerorthents, escarpment 7,487,516 2.1%
TOTAL(feet2) 3 60,810,607 100.0%
TOTAL(acres) 8,283
H=High Capacity
L=Low Capacity
Table 4. Description and Curve Numbers by Land Use Types
, , Curve Number for Hydrologic
Cover Description
Soil Group
Land Use Descri tion %
p Cover Type and Hydrologic Condition Impervious A B C D
on Input Screen
Area
Agricultural Truck Crops 0 64 75 82 85
Commercial Urban Districts: Commerical and Business 85 89 92 94 95
Forest Woods 0 30 55 70 77
Grass/Pasture Pasture, Grassland, or Range 0 39 61 74 80
High Density Residential Residential districts by average lot size: 1/8 acre or less 65 77 85 90 92
Industrial Urban district: Industrial 72 81 88 91 93
Low Density Residential Residential districts by average lot size: 1/2 acre lot 25 54 70 80 85
O en S aces Open Space (native vegetation, bare ground, lawns, parks, golf 0 49 69 79 84
p p courses, cemeteries, etc.)
Parking and Paved Impervious areas: Paved parking lots, roofs, drivesways, etc. 100 98 98 98 98
Spaces (excluding right-of-way)
Residential 1/8 acre Residential districts by average lot size: 1/8 acre or less 65 77 85 90 92
Residential 1/4 acre Residential districts by average lot size: 1/4 acre 38 61 75 83 87
Residential 1/3 acre Residential districts by average lot size: 1/3 acre 30 57 72 81 86
Residential 1/2 acre Residential districts by average lot size: 1/2 acre 25 54 70 80 85
Residential 1 acre Residential districts by average lot size: 1 acre 20 51 68 79 84
Residential 2 acres Residential districts by average lot size: 2 acre 12 46 65 77 82
Water/Wetlands 0 0 0 0 0
Source: Purdue Research Foundation 2006
Table 5. Area by Land Use and Soil Type
Ground Curve Total Area
Land Use Cover Number (acres)
High Capacity (Soil Group C)
Agricultural Truck Crops 82 1,047
Agricultural Pasture 74 4
Native Bare 79 27
Native Vegetation 79
Urban Turf 8 8 263
TOTAL 1,341
Low Capacity (Soil Group A)
Agricultural Truck Crops 64 469
Agricultural Pasture 3 9 63
Native Bare 49 1,3 85
Native Vegetation 49 1,655
Urban Turf 73 3,407
TOTAL 6,979
GRAND TOTAL 8,320
Table 6. Monthly ET Coefficients by Land Use Types
ET Coefficent, Kco
roun
Area type Cover Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Urban Landscaping Turf 0.67 0.67 0.67 0.96 0.96 0.96 0.85 0.85 0.85 0.68 0.68 0.68
Agricultural Truck Crops 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70
Agricultural Pasture 2.20 2.20 2.20 2.20 2.20 2.20 2.20 2.20 2.20 2.20 2.20 2.20
Dune Land Bare ground 1.10 0.85 0.48 0.28 0.20 0.19 0.18 0.18 0.21 0.28 0.45 0.80
Native Riparian Riparian 1.10 0.85 0.48 0.28 0.20 0.19 0.18 0.18 0.21 0.28 0.45 0.80
Source: CIMIS, 2006
Table 7. Information on Infiltration Ponds
Pond Size
City Name (AF) Watershed Area(AC) Year Built
AG South Elm Street 5.1 65.7 pre-1985
AG Golden West Farroll Ave 0.6 10 pre-1985
AG Ash Street Basin 96.9 457 pre-1985
AG Poplar Street 15 76 pre-1985
AG Grand Ave/ Courtland Street 5.7 21.1 pre-1985
AG Berry Gardens 12.25 50.8 2001
AG Village Glen Basin 6.81 31.6
AG Vista Del Mar Basin 2.57 40 2003
GB Mentone 48.45 228.5
SUM 193.38 980.7
Table 8. City Water Supply Distribution by Customer Type
Percent of City's Water Supply
Percent Used Arroyo Pismo Grover
Type Outdoors Grande Beach* Oceano Beach�*
Single Family 37 70.9 40.0 57.8
Multi-Family 10 7.0 5.0 40.0 17.4
Commerical/Industria 10 14.5 10.0 20.9
Irrigation 100 3.6 5.0 0.0
Losses 100 4.0 5.0 4.0
TOTAL 100.0 100.0 100.2
Table 9. Assigned Hydraulic Conductivity (K) Values
, , , Assigned K-
Formation Abbreviation 2
Value (gpd/ft )
Alluvial Deposits Qal 200
Older Dune Sand Qos 350
Paso Robles Formation QTpr 100
Careaga Formation Tpc 50
Squire Member, Pismo Formation Tpps 50
Undifferentiated Tertiary Deposits Tu 0*
Franciscan Com lex KJf 4*
p
* Highly consolidated units are considered non-conductive in this analysis
Table 10. Well Pairs Used for Calculation of Groundwater Gradient
State Well Number
Upgradient Downgradient
Inflow
O11N035WOSG001 O11N035W06J001
012NO3 5 W29R003 012NO3 5 W29N001
012N035W33L001 012N035W32G001
OutfloW
O 11 NO3 5 W06J001 012NO3 6W3 6L001
012N035W30K003 032S013E31R001
032S013E29F001 032S013E30F002
032S013E29M004 032S013E30K011
032S013E32D003 032S013E30N002
Table 11. Information on Municipal Pumping Wells
Wells
Elevation
City Well Name State Well No Lat Long (ft msl) Year Drilled Depth (feet) Approx Location
Grover Beach Well 1 032S013E29E001 35.1147 -120.6119 50.0 1951 178
Grover Beach Well 2 032S013E29E002 35.1148 -120.6114 50.0 1951 180
Grover Beach Well 3 032S013E29E003 35.1147 -120.6105 55.0 1959 178
Grover Beach OBS 032S013E29E006 35.1141 -120.6108 56.0 1978 300
Grover Beach Well 4 032S013E29E007 35.1141 -120.6108 56.0 1978 549
Pismo Beach Well 5 032S013E19Q002 35.1211 -120.6213 58.0 1973 500
Pismo Beach Huber 22/23 032S013E30K019 1990 285
Arroyo Grande Well 9 032S013E 17K001 1990 3 89 Oak Park
Arroyo Grande Well 1 032S013E29G001 35.1128 -120.6010 83.0 1940 175 375 Ash St
Arroyo Grande Well 5 032S013E29F001 35.1147 -120.6060 75.0 1967 200 375 Ash St
Arroyo Grande Well 3 032S013E29G002 35.1144 -120.6013 84.0 1954 233 375 Ash St
Arroyo Grande Well 6 032S013E29G003 35.1130 -120.6013 80.0 Irrigation 375 Ash St
Arroyo Grande Well 4 032S013E29G014 1964 233 375 Ash St
Arroyo Grande Well 7 032S013E29G015 1982 580 375 Ash St
Arroyo Grande Well 8 032S013E29G016 1990 251 375 Ash St
Arroyo Grande Well 2 Inactive 375 Ash St
Oceano CSD OCSD #4 032S013E32D003 35.1052 -120.6104 90.3 1984 200
Oceano CSD OCSD #6 032S013E32D011 35.1053 -120.6103 87.3 1979 607
Oceano CSD OCSD #7 032S013E31H008 35.1022 -120.6162 39.6 1984 162
Oceano CSD OCSD #8 032S013E31H009 35.1020 -120.6165 35.0 1984 525
Table 12. Distribution of Crops in the Northern Cities Area
Percent of
Crop Type Crop Land
Lettuce 40.3
Cole Crops 13.3
Strawberries 11.2
Miscellaneous Truck Crops 3 3.5
P asture 1.1
Grain 0.5
Source: 1996 DWR Land Use Map
Table 13. Agricultural Applied Water by General Crop Type
Applied Water
AF per Acre Irrigated Land (acres) Harvested Land (acres) TOTAL WATER USE (AFY)
Crop Type Avg 1985 1996 1985 1996 1985 1996 AVG
Grain 0.46 0 8 0 8 0 3.6 2
Pastu re 2.81 13 50 13 50 36.2 141.2 89
Truck 0.95 1,748 1,594 3,496 3,188 3,329 3,036 3,183
Citrus/Subtropical 2.40 13 0 13 0 30.9 0 15
Total 1,774 1,652 3,521 3,246 3,396 3,181 3,289
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Figure 4
TODD ENGINEERS Geologic
Cross Section
Note:Adapted from DWR,Zoo2b. Emeryville, California B_ B�
50
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1950 1955 1960 1965 1970 1975 1980 1985 1990 1995 2000 2005
Water Year
May 2006
Figure 5
TODD ENGINEERS Rainfall at
Emeryville, California Pismo Beach
4500
■ Infiltration Rate of 3cfs
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Water Year
May 2005
Figure 6
TODD ENGINEERS Annual
Emeryville, California Stream Infiltration
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LEGEND
_ Sandy Soil: Low Moisture Capacity
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„ �° �: � Clay Loams: High Moisture Capacity
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�y_ � Figure 7
Scale in Miles �� ,�
- ` � TODD ENGINEERS General
� _ - '�� Emeryville, California Soil Types
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N �' Ma'or Road
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Scale in Miles Land Use in the
{ �' TODD ENGINEERS - .
Northern Cities Area
�� Emeryville, California �996
7,000
❑ Native Vegetation
❑ Bare ground
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■ Truck Crops
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Water Year
May 2005
Figure 9
TODD ENGINEERS Annual
Emeryville, California Deep Percolation
8,000
Urban Curve Number Selection
7,000 ❑ 1 house per �/4 acre (65% impervious)
❑ 1 house per �/g acre(35% impervious)
❑ Mixed use (Figure 9)
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Water Year
May 2005 Figure 10
TODD ENGINEERS Annual
Deep Percolation
Emeryville, California Testing Assumptions
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��� �� - ��_ May 2006 ,
�
Ny�° � Scale in Miles �:�� igure
p�
�'e��_ �:�, � �:�_ TODD ENGINEERS Location of
�� , � ,
4 A� a����� �';e�p �a�.. ��� ��� ` � . .
����` °�°������"°�°'��''� �� � ��� �� Eme ville California lnfiltration Ponds
.
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800
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200
100
0
1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 AVG
Water Year
May 2005 Figure 12
TODD ENGINEERS Annual
Infiltration
Emeryville, California From Ponds
4,500
■ Capture
4,000 ■ LOST From Overflow
■ LOST From Lack of Ponds
3,500
� 3,000
�
Q
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� 2,500
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1,500
1,000
500
� �` i` r` r i J i i i i i i i i i i i i "r 'r i i
1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 AVG
Water Year
May 2005 Figure 13
TODD ENGINEERS Annual Runoff
Not Captured by
Emeryville, California lnfiltration Ponds
160
140
120
�
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Q
� 100
0
—
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� 80
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40
20
0
1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 AVG
Water Year
May 2005 Figure 14
TODD ENGINEERS Annual Urban
Return Flow
Emeryville, California Rate
250
Assumed Outdoor Use as % of Total Use
❑50% ❑12% ■37% (Figure 14)
200
�
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L 100
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50
0
1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 AVG
Water Year
May 2005 Figure 15
Annual Urban
TODD ENGINEERS Return Flow
Emeryville, California Testing Assumptions
at 12, 37,and 50%
�,
N'
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0 1
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�; May 2006 Figure 16
Scale in Miles . Locations
{ TODD ENGINEERS
of Cities
���� �+ Emeryville, California and Wells
4,000
❑ Pismo Beach
3,500 ❑ Oceano
❑ Grover Beach
■ Arroyo Grande
3,000
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Q
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1986 1988 1990 1992 1994 1996 1998 2000 2002 2004
Water Year
May 2005 Figure 17
TODD ENGINEERS Annual Urban
Groundwater
Emeryville, California Pumping
12,000
❑ Imported Water(SWP)
■ Lopez Deliveries
❑ Groundwater
10,000
8,000
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1986 1988 1990 1992 1994 1996 1998 2000 2002 2004
Water Year
May 2005 Figure 18
Water supply for Pismo Beach,Arroyo Grande,Grover Beach,and Oceano. TO D D E N G I N E E RS An n ual Total
Note:SWP water to Oceano not included in totals. U rban
Emeryville, California Water Supply
500
450
400
� 350
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Oct-85 Oct-87 Oct-89 Oct-91 Oct-93 Oct-95 Oct-97 Oct-99 Oct-01 Oct-03
D ate
May 2006
Figure 19
TODD ENGINEERS Monthly
Emeryville, California Urban Pumping
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��� �� May 2006 Figure 20
Scale in Miles Land Use in the
TODD ENGINEERS Northern Cities Area
� Emeryville, California �985
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# �v�r m, �e�i * MEMORANDUM
c4��FOR��P
TO: CITY COUNCIL
i
FROM: STEVEN ADAMS, CITY MANAGER �
SUBJECT: CONSIDERATION OF FY 2007-08 AND FY 2008-09 BUDGET
GOALS AND PRIORITIES
DATE: FEBRUARY 13, 2007
RECOMMENDATION:
It is recommended the Council approve proposed budget goals and priorities for FY
2007-08 and FY 2008-09.
FUNDING:
There is no direct cost impact from the recommendations at this time. There may be
costs associated with budget goals established, but those will be identified and
addressed as part of the budget process.
DISCUSSION:
The budget goals are established as the first step in the budget process to provide
for initial City Council input to assist staff in preparing the budget. It does not address
funding availability at this time, but provides staff with direction on how to prioritize
the proposed allocation of available funding. Goals that cannot be achieved in the
annual budget will then be identified as needs in the long-range financial plan if not
already programmed.
With approval of the sales tax measure, for the first time in many years projected
revenue has the capacity to accomplish a number of goals. Therefore, the primary
focus shifts from how to balance the budget and maintain service levels to one of
prioritizing existing needs. Given many years of revenue constraints, a significant
level of budget needs have accumulated.
Fortunately, the effort to develop and maintain a long-range financial plan over the
past few years simplifies the goal setting process. Staff has recommended goals and
priorities for the most part consistent with the needs identified in the approved long-
range financial plan. Since sales tax revenues have been proposed primarily for
capital improvements, revenue for the operational budget will continue to be
constrained. Therefore, minimal goals relative to the operational budget have been
proposed.
CITY COUNCIL
FY 2007-08 AND FY 2008-09 BUDGET GOALS AND PRIORITIES
FEBRUARY 13, 2007
PAGE 2
Two important factors are key to keep in mind relative to implementation of the sales
tax revenue and setting budget goals. First, it is important to maintain
recommendations consistent with the purposes identified for the sales tax measure,
which include:
. Transportation improvements;
. Infrastructure, including street improvements and maintenance, drainage
improvements, and projects to protect the City's creek system;
• Public safety, including facilities, equipment and staffing; and
• Public facility improvements necessary to meet Americans with Disabilities Act
(ADA) requirements.
Second, since future revenue for the operational budget is constrained, it is important
to analyze and plan for maintenance costs associated with any new projects. One of
the primary purposes of the long-range financial plan is to assist with decision making
to ensure the City does not assume expenditures that it cannot maintain in the long-
term.
One of the objectives of including advisory measures on the ballot was to assist the
City Council in establishing priorities. The following are the final vote percentages
relative to each of the long-range financial plan goals:
• Transportation Improvements: ves -�o.46°io rvo-2s.5a%
• Infrastructure: Yes-68.58% No-31.42%
. Public Safety: ves- 5s.ss% No-40.11%
• Public Facilities and ADA Improvements: ves -4�.�5°io No- 58.85%
Staff believes each of the needs is critical to address, which is why they were initially
identified in the long-range financial plan. Therefore, it is not recommended that a
"yes" or "no" vote determine whether the City takes action to address a particular
need. However, it is recommended that the election results be utilized to prioritize
needs and those needs receiving the most affirmative votes be given the highest
priority.
The following goals and priorities have been agreed upon by the Department
Directors and are recommended to the City Council:
. Provide funding necessary to move fonvard with the Brisco Road/Halcyon
Road — Highway 101 Interchange project — In this budget cycle, it will likely
involve funding for design and engineering, as well as completion of the PA &
ED.
S:�Administration\CITY MANAGER\STEVE\Council Reports�Budget Goals 2.13.07.doc
CITY COUNCIL
FY 2007-08 AND FY 2008-09 BUDGET GOALS AND PRIORITIES
FEBRUARY 13, 2007
PAGE 3
. Fully fund the pavement management program and budget funds to complete
upgrade of:
o Farroll Road
o Brisco Road
o James Way
o E. Grand Avenue
o EI Camino Real
An increased investment in infrastructure maintenance has been an ongoing
goal in both the long-range financial plan and the annual budget process. The
pavement management system developed by the Public Works Department
indicates an increase in infrastructure maintenance is needed to maintain the
City's street system in the most cost efficient manner. Over the past six years,
staff has recommended gradually increasing General Fund monies
appropriated for an annual street improvement program until the appropriate
funding level is reached. With approval of the local sales tax, it is
recommended that the program now be fully funded. In addition, the long-
range financial plan identified the need for funding major street improvement
projects. Those listed above have been determined to be the highest priority
given existing condition and traffic levels.
• Budget funding necessary to upgrade the Grover Beach Fire Captain position
to Battalion Chief in conjunction with the City of Grover Beach and Oceano
Community Services District — This has been identified as a high priority by the
Fire Department and recent needs assessment in order to effectively
implement the existing joint services agreement. The position will be
dedicated 50% to training and 50% to administration.
• Fund high priority projects in the Drainage Master Plan — Among other
projects, goals include the Newsom Springs project and correction of existing
deficiencies on Valley Road.
• Provide matching funds for grants for creek restoration and protection projects
being pursued in conjunction with the RCD and Salmon Enhancement - Staff
is working with regional agencies on a number of potential projects, including
Talley Ho Creek sediment removal and restoration, Arroyo Grande Creek
overflow retention project, and improvements to Meadow Creek.
• Increase funding for street tree and landscaping maintenance — Additional
funding is needed to provide maintenance for new retention basins, increase
in street trees, and to properly maintain the landscaping improvements on E.
Grand Avenue and E. Branch Street. Staff will review whether this increase in
activity can be accomplished most cost effectively through the addition of a
new position or by private contract.
S:Wdministration\CITY MANAGER\STEVE\Council Reports�Budget Goals 2.13.07.doc
CITY COUNCIL
FY 2007-08 AND FY 2008-09 BUDGET GOALS AND PRIORITIES
FEBRUARY 13, 2007
PAGE 4
• Add Public Works Maintenance Worker position for street maintenance - As
identified above, an increased investment in maintenance of the City's
infrastructure has been an ongoing priority. In 1991, three full-time positions
were eliminated in the Street Division. Since that time, despite an addition of
over 7.5 miles of roads, only one of the positions has been returned.
Therefore, this position has been identified as a staffing priority if any
personnel are added.
. Fund priority projects identified in the Bikeway and Pedestrian Plan — Current
priorities include sidewalks adjacent to schools and addition of key bike lane
segments.
• Budget funding to begin work on the Police Station expansion — It is
recommended that timing priority be determined based upon whether
improvements are necessary to implement joint dispatch recommendations.
• Budget funds for purchase of a new Fire ladder truck in conjunction with
neighboring jurisdictions — cost sharing proposals are being developed with
representatives of Grover Beach, Pismo Beach and Oceano. Recommended
timing � will depend on commitments from the other jurisdictions for
participation.
• Fund necessary tasks to develop a comprehensive City-wide records
management and retention program — The program is needed to effectively
manage the City's voluminous records on an ongoing basis, pursuant to State
law.
• Fund purchase and installation of Phase II of the permit tracking system
modules — the system has been identified as a priority in order to streamline
the building permit and development review process, improve information and
services available to the public, reduce staffing demands in permit related
operations, and better utilize the capabilities of the geographic information
system (GIS).
Attached to the staff report is the proposed schedule for preparation of the Bi-Annual
Budget. According to the schedule, the Budget Study Session will be held on
Wednesday, May 16, 2007. This will allow sufficient time for staff to incorporate any
requested changes prior to adoption at the first meeting in June or second meeting in
June if necessary. Please mark your calendar for the Budget Study Session or notify
staff if you have a conflict.
S:�.4dministration\CITY MANAGER\STEVE\Council Reports�Budget Goals 2.13.07.doc
CITY COUNCIL
FY 2007-08 AND FY 2008-09 BUDGET GOALS AND PRIORITIES
FEBRUARY 13, 2007
PAGE 5
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve the budget goals and priorities as proposed;
- Make changes to the budget goals and priorities as appropriate and approve;
- Provide direction to staff.
Attachment:
1 . Proposed FY 2005-06/ FY 2006-07 Bi-Annual Budget Calendar
S:�Administration\CITY MANAGER\STEVE\Council Reports�Budget Goals 2.13.07.doc
BUDGET CALENDAR
BUDGET YEARS FY 2007-08 8� FY 2008-09
Date Activitv
February 6, 2007 Distribution of Forms & Budget Calendar
Department worksheets
Department overview
Specialized equipment purchase guidelines
Service Level Change/Budget Amendment Form
March 6, 2007 Departments submit all documents to City Manager
March 12 — 16, 2007 Budget Meetings with City Manager & Financial
Services Director
March 12 —8:30 a.m. — 10:OOa.m. Parks and Recreation
1:30 p.m. —4:30 p.m. Public Works
March 13 - 2:00 p.m. — 3:00 p.m. Financial Services & Non-Departmental
March 14 - 8:30 a.m — 9:30 a.m. Administrative Services & IT
March 15 -3:00 p.m. —430 p.m. Police
March 16 -8:30 a.m. — 11:00 a.m. Fire & Building
1:30 p.m. — 3:00 p.m. Community Development
March 19th —23rd Departments submit final documents
One week after formal meeting
April 2-30, 2007 Commissions review applicable portions of budget
May 1, 2007 Preliminary base budget distributed
May 16, 2007 City Council Study Session
June 12, 2007 Adoption of Budget