R 4348 RESOLUTION NO. 4348
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE USE OF CITY
PROPERTY AND CLOSURE OF CITY STREETS FOR THE
CITY'S 2011 CENTENNIAL CELEBRATION ON SUNDAY, JULY
10, 2011; TEMPORARY USE PERMIT NO. 11 -004
WHEREAS, Centennial Celebration Incorporated (CCI), organizers of the City's 2011
Centennial Celebration, have requested closure of certain City streets and the use of
City property as outlined below, for the purpose of activities and events during the
Centennial Celebration, including displays, food booths and entertainment, a Centennial
Time Capsule, Centennial Bike Ride, Centennial Ball, 5K Centennial Run, Centennial
Parade, Centennial fireworks display, and similar activities; and
WHEREAS, members of the CCI will be responsible for traffic control, cleanup, and
payment of all related fees and costs for the use of City property and City employee
time related to the event; and
WHEREAS, the Kiwanis Club of Arroyo Grande Valley, organizers of the Centennial
Parade, have requested closure of certain City streets and use of City property as
outlined below for the purpose of the parade; and
WHEREAS, the Kiwanis Club of Greater Pismo Beach, organizers of the 5K Centennial
Run, have requested closure of certain City streets and the use of City property as
outlined below, for the purpose of a run /walk;
WHEREAS, the Centennial Bike Ride Committee, organizers of the Centennial Bike
Ride, have requested closure of certain City streets and use of City property as outlined
below, for the purpose of a bike ride.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that Centennial Celebration Incorporated is hereby granted use of certain City
streets and property as follows:
1. The closure of East and West Branch Street from Traffic Way to Mason
Street, from 4:00 pm to 10:00 pm on Sunday, July 10
2. The closure of Mason Street from East Branch Street to Poole Street from
4:00 pm to 10:00 pm on Sunday, July 10 No parking signs shall state, "No
Parking from 3:OOpm to 10:OOpm.
3. The closure of Short Street from East Branch Street to Olohan Alley from 9:00
am to 10:00 pm on Sunday, July 10
4. The closure of Bridge Street from Branch Street to Nelson Street from 9:00
am to 10:00 pm on Sunday, July 10tH
RESOLUTION NO. 4348
PAGE 2
5. The closure of Nelson Street from Mason Street to Traffic Way from 9:00 am
to 10:00 pm on Sunday, July 10
6. The use of parking lots along Olohan Alley from Mason Street to Bridge
Street from 9:00 am to 5:00 pm on Sunday, July 10 for vendor and food
booths, and other activities.
7. The northerly half -block portion of Short Street between Nelson Street and
the Swinging Bridge shall be posted "No Parking" from 9:00 am to 10:00 pm
on Sunday, July 10
8. The use of Heritage Square Park between Short Street and Mason Street on
Nelson Street from 9:00 am to 5:00 pm on Sunday, July 10tH
9. The use of the five -acre lot next to the Woman's Club Community Center on
West Branch Street for parking on Sunday, July 10
10. The use of the dirt lot off LePoint Street behind Branch Street Deli from 9:00
am until 10:00 pm on Sunday, July 10
11. The use of the City Hall parking lot at 300 East Branch Street from 9:00 am to
10:00 pm on Sunday, July 10
12. The use of the lot behind the City Council Chambers from 10:00 am to 11:00 —
pm on Sunday, July 10
13. The use of the City's electrical service as needed for lighting of booths, sound
systems, and other activities.
14. The use of the Council Chambers on Sunday, July 10 from 6:00 pm to 10:00
pm for the reception and celebration of past Mayors and Council Members.
15. The closure of a portion of East Grand Avenue from U.S. Highway 101 to
Traffic Way, and the closure of entrance and exit ramps of U.S. Highway 101
at East Grand Avenue on Sunday, July 10, 2011 between the hours of 4:00
pm and 9:00 pm, for the Centennial Parade. It is important for the City Council
to approve the permit at this meeting to provide adequate time for Caltrans
review.
16. That the City Council authorizes the closure of East Grand Avenue from
Brisco Road to Stanley Avenue for the Centennial Parade, and the closure of
entrance and exit ramps of U.S. Highway 101 on East Grand Avenue from
4:OOpm to 10:OOpm upon authorization from the State Department of
Transportation.
RESOLUTION NO. 4348
PAGE 3
17. That the Arroyo Grande Police Department will control traffic along and
around the parade route, and police officers and /or designated volunteers will
be stationed to give instructions to motorists on detouring the parade route;
and further, the Police Department will restrict and control traffic at the
freeway ramps from 4:00 pm to 10:00 pm on Sunday, July 10, 2011.
18. That the following streets shall be closed for the Centennial Parade on
Sunday, July 10, 2011, from 4:00 pm to 9:00 pm, beginning at East Grand
Avenue and Brisco Road and east to the corner of East Branch and Mason
Streets; and Halcyon Road from El Camino Real to Dodson Way.
19. The closure of Barnett Street form East Grand Avenue to Cornwall Avenue
from 4:OOpm to 10:OOpm on Sunday, July 10
20. The closure of Nevada Street from East Branch Street to the Car Corral from
4:00 pm to 10:00 pm on Sunday, July 10
21. The closure of Nelson Street from Mason to Short Street, and the northerly
half -block portion of Short Street between Nelson Street and the Swinging
Bridge from 7:00 am to 2:00 pm on Saturday, June 25, 2011 for the
Centennial Bike Ride.
22. The closure of Branch Mill Road between East Cherry Avenue and the City
limit line be closed to through traffic from 8:00 am to 9:30 am on Saturday,
July 9, 2011 for the Centennial 5K Run.
23. That Branch Mill Road between East Cherry Avenue and the City limit line be
closed to through traffic from 8:00 am to 9:30 am on Saturday, July 9, 2011
for the running of the Centennial 5K Run.
BE IT FURTHER RESOLVED, that Centennial Celebration Incorporated (CCI) will
adhere to certain requirements and conditions imposed by the City regarding cleanup
and traffic control and all other applicable conditions of the Temporary Use Permit with
the above findings and subject to the conditions as set forth in Exhibit "A ", attached
hereto and incorporated herein by this reference.
On motion of Council Member Brown, seconded by Council Member Guthrie, and on
the following roll call vote, to wit:
AYES: Brown, Guthrie, Costello, Ray, Ferrara
NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 22 day of March, 2011.
RESOLUTION NO. 'i3HS
PAGE 4
-
TO Y F at,/ RA, MAYOR
ATTEST:
/ S.
KELLY ET • RE, CITY CLERK
APPROVED AS TO CONTENT:
ST EN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TI OTHY J. RMEL, CITY ATTORNEY
RESOLUTION NO. 4348
PAGE 5
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 11-004
2011 CITY CENTENNIAL CELEBRATION
This approval authorizes the use of City property and to close City streets for City's
Centennial Celebration on June 25, July 9 and July 10, 2011.
General Conditions
1. The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and
plans on file in the Community Development Department office.
3. The event organizers shall comply with all the conditions of the City Council
Resolution adopted on March 22, 2011.
4. The applicants shall agree to defend, indemnify and hold the City harmless, at
his /her /its sole expense from any action brought against the City, its agents,
officers, or employees because of said approval, or in the alternative, to
relinquish such approval. The applicant shall reimburse the City, its agents,
officers, or employees may be required by a court to pay as a result of such
action. The City may, at its sole discretion, participate at its own expense in
the defense of any such action, but such participation shall not relieve
applicant of his /her /its obligations under this condition.
Recreation and Maintenance Services Department Conditions
5. The event organizers, Centennial Celebration Incorporated (CCI) shall
provide the waste and recycle receptacle containers prior to June 20, 2011.
6. CCI is responsible for providing trash bags and restroom supplies for the
Centennial Celebration.
7. The event organizers shall have an individual designated to periodically
inspect the restroom and areas around the food vendors and waste
containers. That individual shall be responsible for maintaining cleanliness of
these areas and gathering and disposing of all debris.
8. The event organizers shall remove any tape placed on streets and parking
areas after the event.
9. Restroom facilities, barricades, signing and detour routes shall be provided by
the applicant as required.
10. The event organizers shall provide (pay for) all traffic barricades and
delineators. The CCI will place the barricades and delineators.
11. The events organizers shall place an advertisement in the Five Cities Times
Press Recorder just prior to the event to advise residents of street closures.
12. The event organizers shall mail (include in City water bill) or hand deliver a
notification of street closures to every property located within the area where
street closures will occur.
13. The event organizers shall provide a $1,000,000 insurance policy naming the
City as additional insured.
RESOLUTION NO. 4348
PAGE 6
14. The event organizers shall contact the Maintenance Services Department two
weeks prior to the event to check on the status of street
maintenance /construction activities. The Maintenance Services Department
may require the event organizers to provide temporary construction (orange
plastic) fencing around areas designated as potentially hazardous.
15. Notification of all streets subject to closure must be posted a minimum of 24
hours prior to closure, stating the dates and times of closures.
Building Department and Fire Authority Conditions
16. All food booths must comply with the Fire Authority guidelines, and must have
County Health Department approval. CCI (Activities & Events) will inform
booth applicants of Fire Authority guidelines, and will ensure total compliance
of booth operators. CCI (Activities & Events) will not allow non - compliant
booths to operate.
17. The event shall comply with the most recent edition of the California State
Fire and Building Codes as adopted by the City of Arroyo Grande; including,
all temporary wiring provisions of the N.E.C. must be met.
18. The Building Department and Fire Authority must inspect all food booths,
generators and temporary electrical service.
19. Emergency access must be maintained to the satisfaction of the Fire Chief. A
detailed chart or map will be provided to the Building Official and Fire Chief
for approval prior to the event, showing placement of all booths, to include
actual dimensions of access pathways for fire apparatus and emergency
vehicles.
20. Per the approval of the Fire Chief, there will be ambulance service dedicated
to the event.
21. The use of generators must be reviewed and approved by the Fire Chief and
Building Official.
22. All fire lanes must be posted with no parking signs and enforced in
accordance with Police and Fire Department guidelines. Fire lanes and
access must be approved by the Fire Chief.
23. The CCI shall identify an individual to act as liaison with the Fire Authority for
the purpose of maintaining life and safety.
24. Prior to opening the event, the fire access road shall be posted. The
applicant shall provide continuous enforcement of the fire access road during
the event.
25. CCI will coordinate with and be responsible for costs associated with San Luis
Ambulance to provide standby personnel and equipment for Bike Medic and
golf cart transport for entire duration of the event on Sunday, July 10, 2011.
26. The use of tents shall be reviewed by the Building Official to ensure
compliance with 2010 California Building Code.
RESOLUTION NO. 4348
PAGE 7
Police Department Conditions
Parade
27. All temporary "No Parking" signs shall be posted a minimum of 24 hours prior
to the event set up (by 8 am, Saturday, July 9, 2011).
28. The event organizers shall provide and place all barricades and signs, and
arrow boards.
29. The event organizers shall replace all delineators that are stolen, misplaced,
or vandalized.
30. The Police Department shall obtain the necessary permit from Caltrans for
permission to close a portion of East Grand Avenue from U.S. Highway 101
to Traffic Way, and the closure of entrance and exit ramps of U.S. Highway
101 at East Grand Avenue on Sunday, July 10, 2011 between the hours of
4:00 pm and 10:00 pm, for the Centennial Parade.
Bike Ride
31. Two police traffic units shall escort and facilitate the Centennial Bike Ride
within the City limits.
32. All activities associated with the Bike Ride shall abide by all City ordinances.
Run
33. Two police traffic units shall escort and facilitate the Centennial Run within the
City limits.
34. All activities associated with the Centennial Run shall abide by all City
ordinances.
Special Conditions
35. Notification of all streets subject to closure must be posted a minimum of 24
hours prior to closure, stating the dates and times of closures.
36. CCI shall distribute State Board of Equalization forms to all vendors to report
the sales tax collected during the Festival, and shall notify them that a list of
vendors will be supplied to the City to verify payment of sales tax.
37. CCI shall provide to the City's Financial Services Department a list of all
vendors participating in the festival. The list will be used to verify that sales
tax was collected and reported as earned in Arroyo Grande.
38. CCI shall mail or hand deliver notification of street closure to all affected
residents one week before the event.
39. No parking shall occur on the western side of Lepoint Terrace from 9:OOam to
10:OOpm on Sunday, July, 2011.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San
Luis Obispo, State of California, do hereby certify under penalty of perjury, that
Resolution No. 4348 is a true, full, and correct copy of said Resolution passed
and adopted at a regular meeting of the City Council /Redevelopment Agency of
the City of Arroyo Grande on the 22 day of March 2011.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 23
day of March 2011.
i I ad L' L d4L
KELLY ET% ORE, CITY CLERK