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Minutes 2011-02-17 SP MINUTES SPECIAL MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY FISCAL YEAR 2011 -12 & 2012 -13 BUDGET GOALS THURSDAY, FEBRUARY 17, 2011 CITY OF ARROYO GRANDE AND WOMAN'S CLUB COMMUNITY CENTER, 211 VERNON STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor /Chair Ferrara called the Special City Council /Redevelopment Agency meeting to order at 6:00 p.m. 2. ROLL CALL City Council /RDA: Council /Board Member Joe Costello, Council /Board Member Jim Guthrie, Council /Board Member Tim Brown, and Mayor /Chair Tony Ferrara were present. Mayor Pro TemNice Chair Caren Ray was absent. City Staff Present: City Manager Steven Adams, Executive Assistant/Deputy City Clerk Kitty Norton, Director of Administrative Services Angela Kraetsch, Community Development Director Teresa McClish, Police Chief Steven Annibali and Information Technology Manager Walt Cuzick. 3. FLAG SALUTE Mayor Ferrara/Chair Ferrara led the Flag Salute. 4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Mayor /Chair Ferrara provided information regarding the Budget Workshop and the Critical Needs Action Plan. He explained the format of the meeting, which would include public input, comments and suggestions; referenced the handout provided; and then introduced City Manager Adams. 5. CONSIDERATION OF FY 2011 -12 AND FY 2012 -13 BUDGET GOALS AND PRIORITIES City Manager Adams provided background information on the budget and public input processes. He stated the second workshop, called a budget strategy workshop, would be held at 6:00 p.m. on March 24, 2011 at the City of Arroyo Grande and Woman's Club Community Center, and the third meeting, highlighting budget recommendations, would be held on May 26` in the Arroyo Grande City Council Chambers, also at 6:00 p.m. City Manager Adams also provided an outline of the Critical Needs Action Plan as well as Citywide Major Goals. Mayor /Chair Ferrara opened the public comment period, and the following members of the public provided comments and suggestions: Jim Broz, Susan Flores, Patty Welsh, Mike McConville and Tim Moore. Council /Board Member comments and suggestions were also added to the goal list and are designated with an asterisk on the following lists. The following items were presented and documented as follows: Goals Not Necessary (public comment) Brisco Interchange Minutes: Special City Council /Redevelopment Agency Meeting Page 2 Thursday, February 17, 2011 Goals to Add (public and Council comments) Repave East Branch Street Crown Hill Intersection /Lefthand Huasna Road Sidewalks — north side to LaCresta/Stagecoach Sidewalks next to Paulding School on East Branch Street *Increase reserve policy to 20% *Consolidation and /or sharing of public safety and other services *Oak Park Boulevard joint project with Grover Beach Traffic Way repaving New police building *Ability to fight wildland fires Enhance first responder for emergency situations Pave Elm Street *Education for purchase of State Water Review current barricade at Crown Hill Correct what happened to Conrad House and historical properties City Manager Adams and staff responded to questions from the public. City Manager Adams then provided a report on Local Sales Tax projections and goals. Mayor /Chair Ferrara opened the public comment period, calling for additions or deletions regarding Local Sales Tax Funds, and the following members of the public spoke: Mike McConville, Patty Welsh, Susan Flores and John Keen. Local Sales Tax Funded Items to Add (public and Council comments) Sidewalk south side of East Branch Street near Paulding School Automated speed signs — 500 Block East Branch Street near driveway Erosion control on East Branch Street near driveway at Paulding School Reserve funds for maintenance of City buildings Tree trimming in the creek Correct drainage problems at East Grand Avenue and Larchmont Drive *Remove James Way speed bump *Increase sidewalk and concrete funding City Manager Adams and staff responded to questions from the public and Council regarding future Police Department loan, property owner contribution to installing sidewalks, flooding at the corner of West Branch Street and East Grand Avenue, police firing range funds, and flexibility to shift funds. Local Sales Tax Items to Delete (Council comment) *Creek Ivy removal (use of volunteers) *Drainage /Creek protection City Manager Adams provided a summary of goals for the City Manager's office. Deputy City Clerk Norton provided a summary of goals for the City Clerk Division of the Legislative and Information Services Department. Information Technology Manager Cuzick provided a summary of goals for the Information Technology Division of the Legislative and Information Services Department. Administrative Services Director Kraetsch provided a summary of the goals for the Administrative Services Department and the Human Resources Division. Minutes: Special City Council/Redevelopment Agency Meeting Page 3 Thursday, February 17, 2011 Community Development Director McClish provided a summary of goals for the Community Development Department, including the Engineering, Planning and Building Divisions. City Manager Adams provided a summary of goals for the Recreation and Maintenance Services Department in Recreation and Maintenance Services Director Perrin's absence. Police Chief Annibali provided a summary of goals for the Police Department. City Manager Adams and staff answered questions or provided clarification regarding the OPEB actuarial study, the Fredericks property, status of the General Plan update, resources for the Zone 3 Advisory Board, pedestrian pathway for housing project south of Hillcrest, Newsom Springs Phase 11 drainage project grant potential, Frederick/Williams property and Land Use Element, water neutralization fees, and fueling station. Council /Board Member Guthrie requested information be provided in the future regarding the gross costs per student for the City's Children In Motion program, as well as the purpose and cost of the Arroyo Grande High School Resource Officer. Mayor /Chair Ferrara opened the public comment period, calling for additions or final comments, and the following members of the public spoke: Susan Flores and Mike McConville. Department Goals (public comment) Expand water conservation to washing machines, dishwashers, tankless water heaters, etc. Ensure caller can get human voice when calling City offices — Building Code training for contractors Trail grant for creek – trail expansion Guitars Not Guns youth program Eliminate sidewalk trip and fall hazards from three to two years or sooner Hearing no further public comments, Mayor /Chair Ferrara closed the public comment period. - There was no formal action taken at the Budget Workshop. 6. ADJOURNMENT Mayor /Chair Ferrara adjourned the Special Meeting at 8:50 p.m. to the next Regular City Council /Redevelopment Agency Meeting on Tuesday, March 8, 2011 at 7:00 p.m. Tony F•- - Mayor /Chair ATTEST: I772 Kitty No n, Deputy City Clerk/Agency Secretary (Approved at CC Mtg 3 -ou 2 0 i i )