Minutes 2011-03-22 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
TUESDAY, MARCH 22, 2011
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor /Chair Ferrara called the Regular City Council/Redevelopment Agency meeting to order at
7:01 p.m.
2. ROLL
City Council /RDA: Council /Board Member Jim Guthrie, Council /Board Member Joe Costello.
Council /Board Member Tim Brown, Mayor Pro Tem/Vice Chair Caren
Ray, and Mayor /Chair Tony Ferrara were present.
City Staff Present: City Manager Steven Adams, City Attomey Tim Carmel, Director of
Legislative and Information Services /City Clerk Kelly Wetmore, Director of
Administrative Services Angela Kraetsch, Chief of Police Steven Annibali,
and Community Development Director Teresa McClish.
3. FLAG SALUTE
Members of the El Camino 4 -H Group led the Flag Salute.
4. INVOCATION
Reverend Valerie Valle, St. Bamabas Episcopal Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Honorary Proclamation Declaring April 2011 as "Autism Awareness Month ".
Mayor Ferrara read and presented the Proclamation to Steve Lumm and Shawna Whitfield,
representatives of the Central Coast Autism Spectrum Center.
5.b. Honorary Proclamation Declaring April 2011 as "Month of the Child" and "Child
Abuse Prevention Month ".
Mayor Ferrara read and presented the Proclamation to Maddy Quaglino, a representative from
Arroyo Grande United Methodist Children's Center.
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Costello seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
Mayor Ferrara announced that Item 16, Staff Communications, would be moved up on the
Agenda prior to Item 7.
16. STAFF COMMUNICATIONS
Police Chief Annibali provided an update on the recent cross burning incident on S. Elm Street
in the City, which is being investigated as an arson and hate crime.
Minutes: City Council/Redevelopment Agency Meeting Page 2
Tuesday, March 22, 2011
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
The following members of the public spoke during Citizens' Input, Comment and Suggestions:
Lawanda Lyons - Pruitt, Branch President of the Santa Maria/Lompoc NAACP; Dr. Margaret
Carmen, Deborah Miller, Tommy Keough; Ryan Page and Carolyn Henson, Arroyo Grande
High School students; Ms. Nea, Arroyo Grande resident; Jeff Pinock and Brad Snook,
representing Surfrider Foundation; and Patty Welsh, Pradera Court.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. Speaking from the public was
Patty Welsh regarding Item 8.k. There were no other comments received, and the public
comment period was closed.
Council Member Guthrie and Mayor Pro Tem Ray requested Item 8.k. be pulled.
Council Member Costello requested Item 8.g. be pulled.
Action: Council Member Brown moved, and Council Member Guthrie seconded the motion to
approve Consent Agenda Items 8.a. through 8j., with the exceptions of 8.g. and 8.k., with the
recommended courses of action. The motion passed on the following roll -call vote:
AYES: Brown, Guthrie, Costello, Ray, Ferrara
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period February 26, 2011
through March 15, 2011.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the City,
as of February 28, 2011, as required by Government Code Section 53646(b).
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special City Council Meeting of February 8, 2011;
the Special City Council /Redevelopment Agency Meeting of February 17, 2011; the
Special City Council Meeting of February 22, 2011; the Special City Council Meeting of
March 8, 2011; and the Regular City Council /Redevelopment Agency Meeting of March
8, 2011, as submitted.
8.d. Consideration of Authorization to Use City Property and Close City Streets for the
Centennial Celebration on June 25, July 9 and July 10, 2011; Temporary Use
Permit No. 11 -004; Centennial Celebration Incorporated.
Action: Adopted Resolution No. 4348 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE USE OF CITY
PROPERTY AND CLOSURE OF CITY STREETS FOR THE CITYf'S 2011
CENTENNIAL CELEBRATION ON SUNDAY, JULY 10, 2011".
8.e. Consideration of Program Supplement Agreement No. 011 -N to Administering
Agency -State Agreement No. 05- 5199 -R for the Montego Street Sidewalk, Phase II
Project.
Action: Adopted Resolution No. 4349 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE USE OF CITY
PROPERTY AND CLOSURE OF CITY STREETS FOR THE CITY'S 2011
Minutes: City Council/Redevelopment Agency Meeting Page 3
Tuesday, March 22, 2011
CENTENNIAL CELEBRATION ON SUNDAY, JULY 10, 2011; TEMPORARY USE
PERMIT NO. 11 -004"
8.f. Consideration of Acceptance of the City Hall Fire Sprinkler Project, PW 2009 -08.
Action: 1) Accepted the project improvements, as constructed by Whittle Fire Protection
in accordance with the plans and specifications for the City Hall Fire Sprinkler Project; 2)
Directed staff to file a Notice of Completion; and 3) Authorized release of the retention,
thirty -five (35) days after the Notice of Completion has been recorded, if no liens have
been filed.
8.h. Consideration of an Amendment to the Wallace Group Consultant Services
Agreement for Design of the Castillo Del Mar to Arroyo Grande High School Bike
Path Project.
Action: 1) Approved Amendment No. 1 to the Wallace Group Consultant Services
Agreement for the Castillo Del Mar to Arroyo Grande High School Bike Path Project for
the not -to- exceed amount of $22,500; and 2) Authorized the Mayor to execute the
amendment.
8.i. Consideration to Adopt a Resolution Accepting an Offer of Dedication for Open
Space on a Portion of Lot 16 of Tract 2236.
Action: Adopted Resolution No. 4350 as follows: "A RESOLUTION OF THE CITY
COUNCIL. OF THE CITY OF ARROYO GRANDE ACCEPTING AN OFFER OF
DEDICATION FOR OPEN SPACE ON A PORTION OF LOT 16 OF TRACT 2236 ".
8.j. Consideration of Amendment No. 1 to the Agreement for Consultant Services with
GEI Consultants, Inc. to Install Transducer Equipment in Monitoring Wells in
Conjunction with the Northern Cities Management Area Quarterly Sampling and
Annual Monitoring Report.
Action: Authorized the Mayor to execute an amendment to the Agreement for
Consultant Services with GEI Consultants, Inc. in connection with the annual
groundwater monitoring report.
ITEMS PULLED FROM THE CONSENT AGENDA
8.g. Consideration of an Agreement for Consultant Services with Stetson Engineers,
Inc. for the Lopez Reservoir Spillway Raise Project.
Recommended Action: Authorize the Mayor to execute an Agreement for Consultant
Services with Stetson Engineers, Inc. to evaluate the feasibility of the Lopez Reservoir
Spillway Raise Project.
Council and staff discussion ensued about the status of proceeding with the project; the
associated scope of work and related costs; participation of neighboring jurisdictions; concern
about the impact the project could have on the progress of the Habitat Conservation Plan; and
whether this project is a viable long -term water source.
Action: Council Member Costello moved to authorize the Mayor to execute an Agreement for
Consultant Services with Stetson Engineers, Inc. to evaluate the feasibility of the Lopez
Reservoir Spillway Raise Project. Mayor Ferrara seconded, and the motion passed on the
following roll -call vote:
AYES: Costello, Ferrara, Guthrie, Ray
NOES: Brown
ABSENT: None
Minutes: City Council/Redevelopment Agency Meeting Page 4
Tuesday, March 22, 2011
8.k. Consideration to Authorize an Award of Bid for a Video Surveillance System.
Recommended Action: Authorize the award of bid to purchase a multi -pod surveillance
system to Security Lines US of Studio City, Califomia, in the amount of $64,817 and
authorize the City Manager to execute the Order of Confirmation and Purchase
Agreement.
Council and staff discussion ensued with regard to the system's portability; that all cameras
would be visible and in public locations; and The Constitution Project — Guidelines for Public
Video Surveillance, which is a guide to protecting communities and preserving civil liberties.
Action: Council Member Guthrie moved to authorize the award of bid to purchase a multi -pod
surveillance system to Security Lines US of Studio City, California, in the amount of $64,817
and authorize the City Manager to execute the Order of Confirmation and Purchase Agreement.
Council Member Brown seconded, and the motion passed on the following roll -call vote:
AYES: Guthrie, Brown, Costello, Ray, Ferrara
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
None.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Fiscal Year 2010 -11 Mid -Year Budget Report. [CC /RDA]
Administrative Services Director Kraetsch presented the staff report and recommended the
Council /Board: 1) Approve detailed budget adjustments listed in the Mid -Year budget report; 2)
Approve Schedule A; and 3) Approve requests for additional appropriations in the General
Fund.
Mayor /Chair Ferrara opened the public comment period. No public comments were received.
Action: Council /Board Member Costello moved to 1) Approve detailed budget adjustments
listed in the Mid -Year budget report; 2) Approve Schedule A; and 3) Approve requests for
additional appropriations in the General Fund. Council /Board Member Brown seconded, and the
motion passed on the following roll call vote:
AYES: Costello, Brown, Guthrie, Ray, Ferrara
NOES: None
ABSENT: None
12. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they have attended as the City's
appointed representative.
Minutes: City Council/Redevelopment Agency Meeting Page 5
Tuesday, March 22, 2011
(a) Mayor Ferrara:
(1) San Luis Obispo Council of Govemments /San Luis Obispo Regional Transit
Authority (SLOCOG /SLORTA).
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Brisco /Halcyon /Hwy 101 Interchange Project Subcommittee
(b) Mayor Pro Tem Ray:
(1) Economic Vitality Corporation (EVC).
(2) California Joint Powers Insurance Authority (CJPIA)
(3) Tourism Committee
(c) Council Member Costello:
(1) Zone 3 Water Advisory Board
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(d) Council Member Guthrie:
(1) South County Area Transit (SCAT)
(2) Community Action Partnership (CAPSLO)
(3) Homeless Services Coordinating Council (HSOC)
(e) Council Member Brown:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC).
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
None.
15. COUNCIL COMMUNICATIONS
Mayor Pro Tem Ray commented on the cross buming incident and diversity issues; and Council
Member Costello urged the perpetrators of the crime to come forward.
Mayor Ferrara provided an update on issues related to redevelopment and the League of
California Cities Board's vote to support the position of the Califomia Redevelopment
Association (CRA).
16. ADDITIONAL STAFF COMMUNICATIONS
City Manager Adams announced the upcoming Budget Workshop to be held on Thursday,
March 24 at 6:00 p.m.; the City Hall Open House on Saturday, March 26 from 12 noon to 3:00
p.m.; and a possible Special City Council Meeting on April 12 at 6:00 p.m.
17. COMMUNITY COMMENTS AND SUGGESTIONS
None.
Minutes: City Council/Redevelopment Agency Meeting Page 6
Tuesday, March 22, 2011
18. ADJOURNMENT
Mayor /Chair Ferrara adjourned the meeting at 9:26 p.m.
Caren Ray, M :Pro TemNice Chair
ATTEST:
Kelly We ore, ity Clerk/Agency Secretary
(Approved at CC Mtg y- / 2-?-O (1 )