Agenda Packet 2011-04-30 SPCity Council
Tony Ferrara
Mayor
Caren Ray
Mayor Pro Tem
Joe Costello
Council Member
Jim Guthrie
Council Member
Tim Brown
Council Member
Agenda
Steven Adams City Manager
Timothy J. Carmel City Attorney
Kelly Wetmore City Clerk
NOTICE OF SPECIAL MEETING
CITY COUNCIL
SATURDAY, APRIL 30,2011
12:30 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER
2. ROLL CALL
3. FLAG SALUTE
4. PUBLIC COMMENT:
Members of the public wishing to address the City Council on any item described in this Notice
may do so when recognized by the Presiding Officer.
5. CONSIDERATION OF ACCEPTANCE OF THE CENTENNIAL PARK IMPROVEMENT
PROJECT, PW 2011 -01 (PERRIN)
Recommended Action: 1) Accept the project improvements as constructed by Maino
Construction in accordance with the plans and specifications for the Centennial Park
Improvement Project; 2) Direct staff to file a Notice of Completion; 3) Appropriate an additional
$7,000 for the project budget from Park Development Fees; and 4) Authorize release of the
retention, thirty -five (35) days after the Notice of Completion has been recorded, if no liens
have been filed.
6. ADJOURNMENT to the next Regular City Council Meeting at 7:00 p.m. on Tuesday, May 10,
2011, in the City Council Chambers, 215 E. Branch Street.
All staff reports or other written documentation relating to each item of business on the agenda are available for public
inspection and reproduction at cost during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo
Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as
required by the Americans with Disabilities Act. To make a request for disability - related modification or accommodation,
contact the Legislative and Information Services Department at 805 - 473 -5414.
* * * * * * * * * * * * * * * * * * * * * * * * **
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed
and downloaded from the City's website at www. arroyogrande. orq
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KWCORPORA TE
JULY 10, 1911
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T: CITY COUNCIL
MEMORANDUM
FROM: DOUG PER IN, DIRECTOR F F RECREATION AID MAINTENANCE
SERVICES 0. f,
: MIKE LIMN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION F ACCEPTANCE OF THE CENTENNIAL PARK
D
IMPROVEMENT PROJECT, PW 2011 - 1
DATE: APRIL 30, 2011
RECOMMENDATION:
It is recomm ended the City Council:
1. accept the project improvements as constructed by Maino Construction in
accordance with the plains and specifications for the Centennial Parry
Improvement Project;
2. direct staff to file ar Notice of Completion;
3. appropriate an additional $7,000 for the project budget from Park Development
Fees; and
4 . authorize release o f the retention, thirty-five 3 days after the Notice of
Completion has been recorded, if no liens have been filed.
FINANCIAL IMPACT:
The current amended Capital Improvement Program budget includes $70,000 from
Proposition 40, $50,000 from Centennial Celebration donations, $170,300 from the Parr
Development Fund, $1 ,650 from Redevelopment Agency and $245 from Expense
Recovery. rery. Starff is requesting the City Council appropriate an additional $7,000 from
Park Development Fees to corer project costs. The actual construction project cost for
Main Construction, including authorized changes, is $242,412. The total project cost,
including all traffic studies, design, construction, contract administration and testing i
approximately $298,300.
BA CKGROUND:
O n January 25, 2011, the Council awarded ar construction contract to 11 in
Construction to perform improvements to Centennial Parry in the amount of $ 216,722
and authorized the City Manager t approve change orders in the amount of $21,672.
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE CENTENNIAL PARS
II IP ROVE I IENT PR JECT, P II 2011 1
APRIL 30, 2011
PAGE
The project scope of work included;
• Upgrade and fagade improvements to the existing gazebo;
Re-grading and reinforcing f the area between the gazebo and creek bark to
increase its practical use for audience actin , booths, Farmers' Market, etc.;
Extension f the creekside path sidewalk to connect both sides of the path;
Redesign of the planters adjacent to the swinging bridge to liminat need for the
metal ra iling;
• Creation of a brick area for recognition of Centennial sponsors;
• Creation of ar pedestal for a Centennial commemorative plaque and location of the
proposed Centennial time capsule;
flag pole;
Relocation f the controller, electrical service and planter at the entrance to the
park to improve the entry and sidewalk area; and
• Relocation f existing benches.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications and staff has identified no outstanding issues. It is important to accept the
project immediately in order to apply for reimbursement of the Proposition 40 grant
funding.
An additional $7,000 is requested from Park Development Fees to corer unanticipated
expenses including; electrical revisions and additional curb and gutter improvement
along the western park boundary.
ALTERNATIVES:
The following alt rnativ are provided for the Council's consideration:
-
Approve staffs recommendations;
Do not accept the project;
- Accept the project, but do not authorize release o f retention; o
-
Provide direction to tarff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project and designate any remaining funds for other projects.
DISADVANTAGES:
The disadvantage f accepting the improvements w uld be if subsequent deficiencies in
the work were identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
CITY COUNCIL
CONSIDERATION F ACCEPTANCE OF THE CENTENNIAL PAR
IM PROVE MENT PROJ ECT, P1111 2011 1
APRIL 30, 2011
PAGE
ENVIRONMENTAL F E I EW:
The project is t ricall r exempt from C EQA pursuant to Section 1 301 .
PUBLIC NOTIFICATION AND COMMENTS:
MENTS
- Fhe Agenda was posted in front of City Hall on Thursday, April 28 2011. - rhe Agenda
and report were posted on the City's website on Thursday, April 28, 2011. No public
comments we rece ived.
Attachment:
1. Notice of Completion
RECORDING REQUESTED B
AND WHEN RECORDED RETURN T
CITY CLERK
CITY OF ARROYO GRANDE
E. BRANCH STREET
ARROYO GRANDE, CA 93421
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
ATTACHMENT I
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The Citv o Arroyo Grande
3. The FULL ADDRESS of the OVNER is: 300 East Branch Street, Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5 . THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED April 29, 2011
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Z aino Construction
9. The street address of said property is: None
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State
of California, and is described as follows: Centennial PW 2011 - 1
Verification of NON - INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Director of Parks, Recreation and Facilities of the aforesaid interest or estate in the property described in the above notice; that
I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
Doug Perrin, Director of Recreation and Maintenance Services
April 3 0, 2 011, Arroyo Grande, California
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